RESEARCH INSTRUMENTS 670808 RI WITNESS ADMIN & CARD READER User Manual

RESEARCH INSTRUMENTS LTD RI WITNESS ADMIN & CARD READER

User Manual

Document 6-70-808UM, Issue 2,DRF: 3646, 28 July 2016
RESEARCH INSTRUMENTS LTD
Bickland Industrial Park, Falmouth, Cornwall TR11 4TA, UK
t: +44 (0) 1326 372 753 | f: +44 (0) 1326 378 783 | e: sales@research-instruments.com
www.research-instruments.com
RI WITNESS™
Admin & Card Reader
User Manual
CONTENTS
SECTION 1 - PREFACE 1
SECTION 2 - INTRODUCTION TO RI WITNESS 2
Intended Use 2
Contraindicaons 2
Applicable Part Numbers 2
OponalPartNumbers 2
Related Documents 3
Compability 3
Installaon 3
SECTION 3 - SAFETY WARNINGS 4
GuidanceandManufacturer’sDeclaraon(Part15ofFCC)
—ElectromagnecEmissions 4
Safety/InformaonSymbols 5
Safety and Reliability 6
RFID Reader Environment 6
SECTION 4 - PRODUCT OVERVIEW 7
Admin & Card Reader 7
Contents Research Instruments Ltd
Admin&CardReaderSpecicaonTable 8
SECTION 5 - RI WITNESS BASIC OPERATION 9
ConnecontotheSoware 9
CardReaderFuncon 9
AdminReaderFuncon 10
IUIFuncon 10
SECTION 6 - TROUBLESHOOTING 11
SECTION 7- CARE AND MAINTENANCE 12
Cleaning 12
SECTION 8 - REPAIRS AND RETURNS 13
Reuse Statement 13
RI Repairs System 13
RI Returns System 13
Product Disposal (European Union) 14
Contact Details 14
Feedback 14
Contents
Research Instruments Ltd
Secon 1
1
1
Preface
Research Instruments Ltd
SECTION 1 - PREFACE
Thank you for choosing RI Witness.
This manual provides all the necessary informaon to use RI Witness
Admin&CardReaderandshouldbereadinconjunconwithanymanuals
provided with other RI Witness hardware or soware components that
you are using. The system should be operated by trained personnel only.
Allseconsofthismanualshouldbereadandunderstoodfullybeforeany
operaon of the system. Please see the Intended Use secon for more
informaon.
Iftheoperatorisunsureofanyoftheinformaoncontainedinthismanual
theyshouldcontactResearchInstrumentsoranappointedrepresentave
beforeaempngtousethisequipment.
In no event does Research Instruments Ltd (RI) assume the liability for any
technical or editorial errors of commission, or omission; nor is RI liable for
direct,indirect,incidental,orconsequenaldamagesarisingoutoftheuse
or inability to use this manual.
The informaon in this manual is current at the me of publicaon.
Our commitment to product improvement requires that we reserve
the right to change equipment, procedures and specicaons at any
me. The latest version of the User Manual can be downloaded from
soware.research-instruments.com.TheRIWitnessmanualbelongswith
the RI Witness system and should be passed on with the system if relocated
to another clinic.
The use of ™ in this manual indicates a trademark of Research Instruments
Ltd. Any other brand names, referred to in this manual, are trademarks of
theirrespecveowners.
© This manual is protected by copyright, all rights reserved, and no part
maybephotocopiedorreproducedinanyformwithoutthepriorwrien
consent of RI.
Secon 2
Introducon
2
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SECTION 2 - INTRODUCTION TO RI WITNESS
Intended Use
Toidenfyandtrackhumansamples,usingRFIDtechnology,throughthe
assistedreproducon(AR)cycle,includingcryopreservaon.
Contraindicaons
This device is not intended to be exposed to known sources of
electromagnecInterference(EMI)withmedicaldevicessuchasdiathermy,
andelectromagnecsecuritysystems,egmetaldetectorsandelectronic
arclesurveillancesystems.
Applicable indicaons for use are subject to the regulaons of the country
into which the device is sold. Availability of RI Witness for clinical use is
dependent on the regulatory approval status of RI Witness within the
country the device is intended to be sold into.
Applicable Part Numbers
Part Number Descripon
6-70-808 RI Witness Admin & Card Reader
Oponal Part Numbers
Part Number Descripon
6-70-811 RI Witness Admin & Card Reader Wall Mount Kit
6-70-812 RI Witness Admin & Card Reader Stand
Secon 2
3
Introducon
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2
Related Documents
6-70-121UM RIWitnessSowareManual
Compability
RIWitnessisusedinconjunconwiththefollowing:
• Essenalmedicaldevices,egdishesandtubes,maybeARornon-AR
specic.
• Non-essenal medical devices, eg safety cabinets, incubators,
micromanipulators, lasers.
• Nonmedicaldevices(generallaboratoryequipment),egworkbenches,
microscopes, PCs.
This device has RFID reader capability. If it is the intenon that it be
employed in a clinical lab, we recommend its use alongside other medical
devices and that the performance of these medical devices be monitored
forpotenaleectsofEMIdisturbances,andreportedwhenappropriate.
Installaon
Installaons of the RI Witness Admin & Card Reader plate should be
carried out by an RI technician or other RI authorised personnel. Incorrect
installaoncouldresultinoverallpoorperformance.
Secon 2
Introducon
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SECTION 3 - SAFETY WARNINGS
DO NOT disassemble or modify any part of the RI Witness
Admin&CardReader,orsubstuteanycomponent.Doing
so may result in damage to samples. This voids the warranty
and/or service contract.
The system should be operated by qualied and trained
personnel only.
Thissymbolindicatescauonarytextwhichshouldbe
followed to avoid injury to users or damage to samples.
Note: This equipmenthas been tested and found to complies with the
limits for a Class A digital device, pursuant to part 15 of the Federal
Communicaons Commission (FCC) Rules. These limits are designed to
provide reasonable protecon against harmful interference when the
equipment is operated in a commercial environment. This equipment
generates,uses,andcanradiateradiofrequencyenergyand,ifnotinstalled
andusedinaccordancewiththeinstruconmanual,maycauseharmful
interferencetoradiocommunicaons.Operaonofthisequipmentina
residenalareaislikelytocauseharmfulinterferenceinwhichcasethe
userwillberequiredtocorrecttheinterferenceattheirownexpense.
Note: This device complies with Industry Canada’s licence-exempt RSSs.
Operaonissubjecttothefollowingtwocondions:
1. This device may not cause interference.
2. This device must accept any interference, including interference that
maycauseundesiredoperaonofthedevice.
Guidance and Manufacturer’s Declaraon (Part 15 of FCC)
— Electromagnec Emissions
Secon 3
5
Safety Warnings
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Safety/Informaon Symbols
Symbol Meaning
Indicatesinstruconfordisposalofgoods.
In accordance with the European Direcve for
R&TTEDirecve99-5-EC.
Indicates the medical device manufacturer.
Indicates the date of manufacture.
Indicates the need for the user to consult the
instrucons for use for important cauonary
informaonsuchaswarningsandprecauonsthat
cannot, for a variety of reasons, be presented on
the device itself.
Consultinstruconsforuse.
The ve digit number is a unique idener
assigned to the product.
Indicates the RI part number.
S
N
REF
Secon 3
Safety Warnings
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3
Safety and Reliability
Pleasereadthismanualcarefullyandfollowtheinstruconstoensurethat
the system will work safely and reliably.
RFID Reader Environment
AnRIWitnesssystemusesRadioFrequencyIdencaon(RFID)readers
to monitor a work area. Readers detect RFID tagged containers that are
placed in the work area.
The performance of RFID tag detecon may be compromised by the
proximityofmetalobjectsorelectricalequipment.
Forcleaning,thereadermaybeliedandreturnedtothesameposion.
See “Cleaning” on page 12 for more details.
Do not place metal objects near reader.
Donotplaceelectricalequipmentnearreader.
Secon 4
7
Product Overview
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SECTION 4 - PRODUCT OVERVIEW
RI Witness is a system which operates within an assisted reproducon
(AR) clinic seng and provides a method of idenfying human samples
throughoutanARcycle(fromeggandspermcollecontoembryotransfer).
Thesystemisintendedtominimisetherisksassociatedwithtradional/
manualdouble-checkingandprovidestheessenalcontrolsnecessaryto
ensure eggs, sperm and embryos are correctly matched and treated during
the AR process.
The RI Witness system comprises hardware, rmware and soware
components, which can be congured depending on the treatment
acvies,numberofARcyclesconducted,sizeandlayoutoftheARclinic.
RFID (radio frequency idencaon) technology provides the means of
idenfyingthecontainers(dishes,tubes)inwhicheggs,spermandembryos
are transferred and stored. The containers are labelled by a clinician with
aspecialRFIDtagwhichhasbeenassignedauniqueidener.Theunique
idenerislinkedtoapaent/couple(specicparentage).
As samples are processed as part of an AR cycle, RFID readers (both heated
andnon-heated)readthetagsonthecontainerandtheiridentyandstatus
is conrmed on-screen. If containers holding samples of incompable
origincomeintocontactatanystageofthisprocess,thesystemacvates
an alarm and prompts the clinician to respond.
This manual refers only to the Admin & Card Reader.
Other devices in the RI Witness range have their own manuals, as does the
soware.
Admin & Card Reader
TheAdmin&Cardreaderisamulfunconaldevicethatcanbeusedto
idenfy RFID tags contained in paent cards or axed to sperm tubes,
spermpotsorevenpaentles.Itcanbeusedonadeskintherecepon
oroce,orinthetheatremountedonawall.Acardslotisprovidedto
securelyholdapaentcard.Allothertagscanbereadbyplacingthem
against the surface of the device.
Secon 4
Product Overview
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Figure 4-1 Admin & Card Reader
Admin & Card Reader Specicaon Table
RFID Reader
Frequency 13.56MHz
Power Output 0.5 W
Read Range >3cm
Power Supply
Input 5VDC Max 0.5A
Output 2.5W Max
USB USB 2.0 Socket Type B
Material(s) Corian (Housing)
ABS (Lower cover)
Operang Temperature
Temperature:-25˚C(-13˚F)to60˚C
(140˚F)
Humidity:5%to95%RH(NonCondensing)
Dimensions 160x100x18 mm
Mass 0.4 kg
Secon 5
9
RI Witness Basic Operaon
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SECTION 5 - RI WITNESS BASIC OPERATION
Connecon to the Soware
Plug the device into the tablet or PC (or powered USB hub) using the USB
cableprovidedwiththedevice.OncetheWindowsoperangsystemhas
recognisedthedeviceopentheRIWitnessWorkAreasoware.
To verify that the RI Witness WorkArea soware can communicate
successfully, navigate to the WorkArea Status window (click the yellow
triangle or press the (i) icon). This will bring up the WorkArea Status window
in which the Admin & Card Reader should be listed in the Connected
Devicesseconwithagreencknexttoit.
For more detailed set up informaon, refer to the RI Witness soware
manual (6-70-121UM).
Card Reader Funcon
Thedevicecanbemountedinthetheatreonthewalloronthesideofaow
hood.InthisorientaonthepaentIDcardisintendedtobeinsertedinto
theslotandkepttherefortheduraonoftheprocedure.Instruconsand
allnecessaryhardwareformounngthedeviceonthewallareincludedin
the wall mount kit.
Figure 5-1 Card Reader Funcon
Secon 5
RI Witness Basic Operaon
10
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Figure 5-2 Admin Reader Funcon
Admin Reader Funcon
ThedevicecanalsobeusedintheReceponorManager’soce.Thelarge
at surface allows plenty of room to place paent ID cards and various
other tag types against the surface of the device.
Figure 5-3 IUI Funcon
IUI Funcon
TheoponalstandallowstheusertoinsertapaentIDcardintothecard
slot whilst simultaneously reading a sperm tube during an IUI procedure.
Instruconsand allnecessaryhardwareformounngthecardontothe
stand are included with the stand.
Secon 6
11
Troubleshoong
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SECTION 6 - TROUBLESHOOTING
Problem Possible Cause Soluon
Tags Reading
Intermiently
or Only in
Certain Areas
Loose
connecon
Check the USB cable is fully inserted at both
the PC and device socket. Replace cable if
necessary to ensure it is not the cable itself
at fault.
RF Noise/
interference
Many devices, especially large metallic
surfaces can cause RF Noise, interference
oraectthetuningoftheantenna.
Move the reader away from metallic
surfaces if possible. Contact an RI service
representave.
PCB faulty ContactanRIServicerepresentave
Tags Not
Reading
Broken tag Check the tag on another device
Tag not
encrypted
NavigatetotheWorkAreaSengsscreen,
then click Connected Devices, then Admin &
Card Reader, then click the down arrow next
to Tags. Non encrypted tags are shown as
Not Valid.
RF noise
Many devices, especially large metallic
surfaces can cause RF Noise, interference or
aect the tuning of the antenna. Move the
reader away from metallic surfaces if possible.
ContactanRIservicerepresentave.
Loose
connecon
Check the USB cable is fully inserted at both
the PC and device socket. Replace cable if
necessary to ensure it is not the cable itself
at fault.
WorkArea
conguraon
Ensure that the device is correctly being
idenedbythePC,Admin&CardReader
should be displayed in the connected device
display.
PCB faulty ContactanRIServicerepresentave.
Secon 7
Care and Maintenance
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SECTION 7- CARE AND MAINTENANCE
Cleaning
Thereadermaybecleanedwithasoclothandmilddetergent.Ensure
that no liquid is spilled down the card slot, permanent damage can be
caused.
Do not use solvents for cleaning.
Do not disconnect readers.
Secon 8
13
Repairs and Returns
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SECTION 8 - REPAIRS AND RETURNS
Reuse Statement
Assuming RI Witness is regularly maintained and rounely serviced, it
shouldperformasrequiredforaminimumof7yearsconnualuse,aer
whichmewerecommendyouconsideritsreplacement.Shouldyounoce
impaired performance and/or any issues where safety is compromised, or
have any other concerns during the use of RI Witness, seek the advice of
RIortheirauthorisedrepresentavepromptly.
RI Repairs System
In the event that you have a problem with an RI instrument, please follow
the procedure below.
1. Readthe‘Troubleshoong’secon.
2. IfyourequireanyfurtherhelpcontactyourdistributororRIdirectly.
RIwilltrytoresolvetheproblemasquicklyaspossible.
RI Returns System
1. ContactRItoobtainaReturnedMaterialsAuthorisaon(RMA)
number.
Note: Goods will not be replaced or refunded without prior
agreementandclearlystangtheRMAnumber.
2. Pack the item carefully in its original packaging. RI will not accept
responsibility for damage due to incorrect packaging. Replacement
itemsoraddionalrepairswillbeinvoiced.
3. Clearly label the package with the RMA number, mark the package
“Urgent - Returned Items For Repair”, and ship to the address on
the next page. Goods should be insured for their full value during
shipping.
Do not use solvents for cleaning.
Do not disconnect readers.
Secon 8
Repairs and Returns
14
Research Instruments Ltd
8
Product Disposal (European Union)
If the product is no longer serviceable it must be sent back to RI
to be destroyed in an environmentally safe way. Do not dispose
of RI Witness products with ‘normal’ waste.
Contact Details
Research Instruments Ltd, Bickland Industrial Park,
Falmouth, Cornwall, TR11 4TA, UK
Tel: +44 (0) 1326 372 753 Fax: +44 (0) 1326 378 783
E-mail: service@research-instruments.com
Website: www.research-instruments.com
Feedback
Thank you for purchasing an RI product. To help RI develop the best tools
forART,werelyoncustomerfeedback.Ifyouhaveanysuggesonsforhow
wecanimproveourproductsortheinformaonweprovidewiththem,
please send to feedback@research-instruments.com. Your comments
willhelpusdeveloptheproductandsupporngmaterialstomeetfuture
needs.
Thank you.

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