RESEARCH INSTRUMENTS 670808 RI WITNESS ADMIN & CARD READER User Manual

Download:
Mirror Download [FCC.gov]
Document ID	3249940
Application ID	HKkJpq5q1v9s76sEHxEKBA==
Document Description	User Manual
Short Term Confidential	No
Permanent Confidential	No
Supercede	No
Document Type	User Manual
Display Format	Adobe Acrobat PDF - pdf
Filesize	33.79kB (422383 bits)
Date Submitted	2017-01-06 00:00:00
Date Available	2017-01-06 00:00:00
Creation Date	2016-08-19 12:47:21
Producing Software	Adobe PDF Library 15.0
Document Lastmod	2016-08-19 12:47:23
Document Title	User Manual
Document Creator	Adobe InDesign CC 2015 (Windows)

RI WITNESS™
Admin & Card Reader
User Manual
RESEARCH INSTRUMENTS LTD
Bickland Industrial Park, Falmouth, Cornwall TR11 4TA, UK
t: +44 (0) 1326 372 753 | f: +44 (0) 1326 378 783 | e: sales@research-instruments.com
www.research-instruments.com
Document 6-70-808UM, Issue 2,DRF: 3646, 28 July 2016
Contents
Research Instruments Ltd
CONTENTS
SECTION 1 - PREFACE
SECTION 2 - INTRODUCTION TO RI WITNESS
Intended Use
Contraindications
Applicable Part Numbers
Optional Part Numbers
Related Documents 
Compatibility
Installation
SECTION 3 - SAFETY WARNINGS
Guidance and Manufacturer’s Declaration (Part 15 of FCC)
— Electromagnetic Emissions
Safety/Information Symbols
Safety and Reliability
RFID Reader Environment
SECTION 4 - PRODUCT OVERVIEW
Admin & Card Reader
Research Instruments Ltd
Contents
Admin & Card Reader Specification Table
SECTION 5 - RI WITNESS BASIC OPERATION
Connection to the Software
Card Reader Function
Admin Reader Function
10
IUI Function
10
SECTION 6 - TROUBLESHOOTING
11
SECTION 7- CARE AND MAINTENANCE
12
Cleaning12
SECTION 8 - REPAIRS AND RETURNS
13
Reuse Statement
13
RI Repairs System 
13
RI Returns System
13
Product Disposal (European Union)
14
Contact Details
14
Feedback14
Section 1
Research Instruments Ltd
Preface
SECTION 1 - PREFACE
Thank you for choosing RI Witness.
This manual provides all the necessary information to use RI Witness
Admin & Card Reader and should be read in conjunction with any manuals
provided with other RI Witness hardware or software components that
you are using. The system should be operated by trained personnel only.
All sections of this manual should be read and understood fully before any
operation of the system. Please see the Intended Use section for more
information.
If the operator is unsure of any of the information contained in this manual
they should contact Research Instruments or an appointed representative
before attempting to use this equipment.
In no event does Research Instruments Ltd (RI) assume the liability for any
technical or editorial errors of commission, or omission; nor is RI liable for
direct, indirect, incidental, or consequential damages arising out of the use
or inability to use this manual.
The information in this manual is current at the time of publication.
Our commitment to product improvement requires that we reserve
the right to change equipment, procedures and specifications at any
time. The latest version of the User Manual can be downloaded from
software.research-instruments.com. The RI Witness manual belongs with
the RI Witness system and should be passed on with the system if relocated
to another clinic.
The use of ™ in this manual indicates a trademark of Research Instruments
Ltd. Any other brand names, referred to in this manual, are trademarks of
their respective owners.
© This manual is protected by copyright, all rights reserved, and no part
may be photocopied or reproduced in any form without the prior written
consent of RI.
Section 2
Research Instruments Ltd
Introduction
SECTION 2 - INTRODUCTION TO RI WITNESS
Intended Use
To identify and track human samples, using RFID technology, through the
assisted reproduction (AR) cycle, including cryopreservation.
Contraindications
This device is not intended to be exposed to known sources of
electromagnetic Interference (EMI) with medical devices such as diathermy,
and electromagnetic security systems, eg metal detectors and electronic
article surveillance systems.
Applicable indications for use are subject to the regulations of the country
into which the device is sold. Availability of RI Witness for clinical use is
dependent on the regulatory approval status of RI Witness within the
country the device is intended to be sold into.
Applicable Part Numbers
Part Number
Description
6-70-808
RI Witness Admin & Card Reader
Optional Part Numbers
Part Number
Description
6-70-811
RI Witness Admin & Card Reader Wall Mount Kit
6-70-812
RI Witness Admin & Card Reader Stand
Section 2
Research Instruments Ltd
Introduction
Related Documents
6-70-121UM
RI Witness Software Manual
Compatibility
RI Witness is used in conjunction with the following:
•
Essential medical devices, eg dishes and tubes, maybe AR or non-AR
specific.
•
Non-essential medical devices, eg safety cabinets, incubators,
micromanipulators, lasers.
•
Non medical devices (general laboratory equipment), eg work benches,
microscopes, PCs.
This device has RFID reader capability. If it is the intention that it be
employed in a clinical lab, we recommend its use alongside other medical
devices and that the performance of these medical devices be monitored
for potential effects of EMI disturbances, and reported when appropriate.
Installation
Installations of the RI Witness Admin & Card Reader plate should be
carried out by an RI technician or other RI authorised personnel. Incorrect
installation could result in overall poor performance.
Section 2
Research Instruments Ltd
Introduction
SECTION 3 - SAFETY WARNINGS
This symbol indicates cautionary text which should be
followed to avoid injury to users or damage to samples.
The system should be operated by qualified and trained
personnel only.
DO NOT disassemble or modify any part of the RI Witness
Admin & Card Reader, or substitute any component. Doing
so may result in damage to samples. This voids the warranty
and/or service contract.
Guidance and Manufacturer’s Declaration (Part 15 of FCC)
— Electromagnetic Emissions
Note: This equipment has been tested and found to complies with the
limits for a Class A digital device, pursuant to part 15 of the Federal
Communications Commission (FCC) Rules. These limits are designed to
provide reasonable protection against harmful interference when the
equipment is operated in a commercial environment. This equipment
generates, uses, and can radiate radio frequency energy and, if not installed
and used in accordance with the instruction manual, may cause harmful
interference to radio communications. Operation of  this equipment in a
residential area is likely to cause harmful interference in which case the
user will be required to correct the interference at their own expense.
Note: This device complies with Industry Canada’s licence-exempt RSSs.
Operation is subject to the following two conditions:
1. This device may not cause interference.
2. This device must accept any interference, including interference that
may cause undesired operation of the device.
Section 3
Research Instruments Ltd
Safety Warnings
Safety/Information Symbols
Symbol
Meaning
Indicates instruction for disposal of goods.
In accordance with the European Directive for
R&TTE Directive 99-5-EC.
Indicates the medical device manufacturer.
Indicates the date of manufacture.
Indicates the need for the user to consult the
instructions for use for important cautionary
information such as warnings and precautions that
cannot, for a variety of reasons, be presented on
the device itself.
Consult instructions for use.
SN
The five digit number is a unique identifier
assigned to the product.
REF
Indicates the RI part number.
Section 3
Safety Warnings
Research Instruments Ltd
Safety and Reliability
Please read this manual carefully and follow the instructions to ensure that
the system will work safely and reliably.
RFID Reader Environment
An RI Witness system uses Radio Frequency Identification (RFID) readers
to monitor a work area. Readers detect RFID tagged containers that are
placed in the work area.
The performance of RFID tag detection may be compromised by the
proximity of metal objects or electrical equipment.
For cleaning, the reader may be lifted and returned to the same position.
See “Cleaning” on page 12 for more details.
Do not place metal objects near reader.
Do not place electrical equipment near reader.
Section 4
Research Instruments Ltd
Product Overview
SECTION 4 - PRODUCT OVERVIEW
RI Witness is a system which operates within an assisted reproduction
(AR) clinic setting and provides a method of identifying human samples
throughout an AR cycle (from egg and sperm collection to embryo transfer).
The system is intended to minimise the risks associated with traditional/
manual double-checking and provides the essential controls necessary to
ensure eggs, sperm and embryos are correctly matched and treated during
the AR process.
The RI Witness system comprises hardware, firmware and software
components, which can be configured depending on the treatment
activities, number of AR cycles conducted, size and layout of the AR clinic.
RFID (radio frequency identification) technology provides the means of
identifying the containers (dishes, tubes) in which eggs, sperm and embryos
are transferred and stored. The containers are labelled by a clinician with
a special RFID tag which has been assigned a unique identifier. The unique
identifier is linked to a patient/couple (specific parentage).
As samples are processed as part of an AR cycle, RFID readers (both heated
and non-heated) read the tags on the container and their identity and status
is confirmed on-screen. If containers holding samples of incompatible
origin come into contact at any stage of this process, the system activates
an alarm and prompts the clinician to respond.
This manual refers only to the Admin & Card Reader.
Other devices in the RI Witness range have their own manuals, as does the
software.
Admin & Card Reader
The Admin & Card reader is a multifunctional device that can be used to
identify RFID tags contained in patient cards or affixed to sperm tubes,
sperm pots or even patient files. It can be used on a desk in the reception
or office, or in the theatre mounted on a wall. A card slot is provided to
securely hold a patient card. All other tags can be read by placing them
against the surface of the device.
Section 4
Research Instruments Ltd
Product Overview
Figure 4-1 Admin & Card Reader
Admin & Card Reader Specification Table
RFID Reader
Frequency
13.56 MHz
Power Output
0.5 W
Read Range
>3cm
Power Supply
Input
5VDC Max 0.5A
Output
2.5W Max
USB
USB 2.0 Socket Type B
Material(s)
Corian (Housing)
ABS (Lower cover)
Operating Temperature
Temperature: -25˚C (-13˚F) to 60˚C
(140˚F)
Humidity: 5% to 95% RH (Non Condensing)
Dimensions
160x100x18 mm
Mass
0.4 kg
Section 5
Research Instruments Ltd
RI Witness Basic Operation
SECTION 5 - RI WITNESS BASIC OPERATION
Connection to the Software
Plug the device into the tablet or PC (or powered USB hub) using the USB
cable provided with the device. Once the Windows operating system has
recognised the device open the RI Witness WorkArea software.
To verify that the RI Witness WorkArea software can communicate
successfully, navigate to the WorkArea Status window (click the yellow
triangle or press the (i) icon). This will bring up the WorkArea Status window
in which the Admin & Card Reader should be listed in the Connected
Devices section with a green tick next to it.
For more detailed set up information, refer to the RI Witness software
manual (6-70-121UM).
Card Reader Function
The device can be mounted in the theatre on the wall or on the side of a flow
hood. In this orientation the patient ID card is intended to be inserted into
the slot and kept there for the duration of the procedure. Instructions and
all necessary hardware for mounting the device on the wall are included in
the wall mount kit.
Figure 5-1 Card Reader Function
Section 5
RI Witness Basic Operation
Research Instruments Ltd
Admin Reader Function
The device can also be used in the Reception or Manager’s office. The large
flat surface allows plenty of room to place patient ID cards and various
other tag types against the surface of the device.
Figure 5-2 Admin Reader Function
IUI Function
The optional stand allows the user to insert a patient ID card into the card
slot whilst simultaneously reading a sperm tube during an IUI procedure.
Instructions and all necessary hardware for mounting the card onto the
stand are included with the stand.
10
Figure 5-3 IUI Function
Section 6
Research Instruments Ltd
Troubleshooting
SECTION 6 - TROUBLESHOOTING
Problem
Possible Cause
Loose
connection
Tags Reading
Intermittently
or Only in
RF Noise/
Certain Areas
interference
Solution
Check the USB cable is fully inserted at both
the PC and device socket. Replace cable if
necessary to ensure it is not the cable itself
at fault.
Many devices, especially large metallic
surfaces can cause RF Noise, interference
or affect the tuning of the antenna.
Move the reader away from metallic
surfaces if possible. Contact an RI service
representative.
PCB faulty
Contact an RI Service representative
Broken tag
Check the tag on another device
Tag not
encrypted
Navigate to the WorkArea Settings screen,
then click Connected Devices, then Admin &
Card Reader, then click the down arrow next
to Tags. Non encrypted tags are shown as
Not Valid.
RF noise
Many devices, especially large metallic
surfaces can cause RF Noise, interference or
affect the tuning of the antenna. Move the
reader away from metallic surfaces if possible.
Contact an RI service representative.
Loose
connection
Check the USB cable is fully inserted at both
the PC and device socket. Replace cable if
necessary to ensure it is not the cable itself
at fault.
WorkArea
configuration
Ensure that the device is correctly being
identified by the PC, Admin & Card Reader
should be displayed in the connected device
display.
PCB faulty
Contact an RI Service representative.
Tags Not
Reading
11
Section 7
Care and Maintenance
Research Instruments Ltd
SECTION 7- CARE AND MAINTENANCE
Cleaning
The reader may be cleaned with a soft cloth and mild detergent. Ensure
that no liquid is spilled down the card slot, permanent damage can be
caused.
Do not use solvents for cleaning.
Do not disconnect readers.
12
Section 8
Research Instruments Ltd
Repairs and Returns
SECTION 8 - REPAIRS AND RETURNS
Reuse Statement
Assuming RI Witness is regularly maintained and routinely serviced, it
should perform as required for a minimum of 7 years continual use, after
which time we recommend you consider its replacement. Should you notice
impaired performance and/or any issues where safety is compromised, or
have any other concerns during the use of RI Witness, seek the advice of
RI or their authorised representative promptly.
RI Repairs System
In the event that you have a problem with an RI instrument, please follow
the procedure below.
1. Read the ‘Troubleshooting’ section.
2. If you require any further help contact your distributor or RI directly.
RI will try to resolve the problem as quickly as possible.
RI Returns System
1. Contact RI to obtain a Returned Materials Authorisation (RMA)
number.
Note: Goods will not be replaced or refunded without prior
agreement and clearly stating the RMA number.
2. Pack the item carefully in its original packaging. RI will not accept
responsibility for damage due to incorrect packaging. Replacement
items or additional repairs will be invoiced.
3. Clearly label the package with the RMA number, mark the package
“Urgent - Returned Items For Repair”, and ship to the address on
the next page. Goods should be insured for their full value during
shipping.
13
Section 8
Repairs and Returns
Research Instruments Ltd
Product Disposal (European Union)
If the product is no longer serviceable it must be sent back to RI
to be destroyed in an environmentally safe way. Do not dispose
of RI Witness products with ‘normal’ waste.
Contact Details
Research Instruments Ltd, Bickland Industrial Park,
Falmouth, Cornwall, TR11 4TA, UK
Tel: +44 (0) 1326 372 753 Fax: +44 (0) 1326 378 783
E-mail: service@research-instruments.com
Website: www.research-instruments.com
Feedback
Thank you for purchasing an RI product. To help RI develop the best tools
for ART, we rely on customer feedback. If you have any suggestions for how
we can improve our products or the information we provide with them,
please send to feedback@research-instruments.com. Your comments
will help us develop the product and supporting materials to meet future
needs.
Thank you.
14


---

Source Exif Data:

File Type                       : PDF
File Type Extension             : pdf
MIME Type                       : application/pdf
PDF Version                     : 1.4
Linearized                      : Yes
Language                        : en-GB
Tagged PDF                      : Yes
XMP Toolkit                     : Adobe XMP Core 5.6-c123 79.158978, 2016/02/13-01:11:19
Create Date                     : 2016:08:19 12:47:21+01:00
Metadata Date                   : 2016:08:19 12:47:23+01:00
Modify Date                     : 2016:08:19 12:47:23+01:00
Creator Tool                    : Adobe InDesign CC 2015 (Windows)
Instance ID                     : uuid:5d7baac1-16ad-4bd6-aa2f-42623b1c0853
Original Document ID            : xmp.did:222ABD753592E311BF37A4FDECD85711
Document ID                     : xmp.id:cac6706f-c117-5d4b-9eb2-b11a7814742a
Rendition Class                 : proof:pdf
Derived From Instance ID        : xmp.iid:ce44a0b9-59a9-be4e-b708-b2a68e50b135
Derived From Document ID        : xmp.did:e064fcc1-16c8-3e40-a8f6-13ad63feca09
Derived From Original Document ID: xmp.did:222ABD753592E311BF37A4FDECD85711
Derived From Rendition Class    : default
History Action                  : converted
History Parameters              : from application/x-indesign to application/pdf
History Software Agent          : Adobe InDesign CC 2015 (Windows)
History Changed                 : /
History When                    : 2016:08:19 12:47:21+01:00
Format                          : application/pdf
Producer                        : Adobe PDF Library 15.0
Trapped                         : False
Page Count                      : 20
Creator                         : Adobe InDesign CC 2015 (Windows)

EXIF Metadata provided by EXIF.tools