RF Ideas BUPCPROXH100 125 kHz Base ID transmitter User Manual Operational Manual

RF Ideas Inc 125 kHz Base ID transmitter Operational Manual

Operational Manual

FCC ID: M9MBUPCPROXH100AIR IDAIR IDAIR IDAIR ID®AIR IDAIR IDAIR IDAIR ID® LTLTLTLTandpcProxTMProximity Activated IdentificationUser Manualwww.RFIDeas.comPN: MAN-USER2.5
i END-USER LICENSE AGREEMENTEND-USER LICENSE AGREEMENTEnd-User License Agreement for RF IDeasTM SOFTWARE and HARDWARE - RFIDeas’ AIR ID® , AIR ID® LT, and pcProx Proximity Activated Systems.IMPORTANT-READ CAREFULLY: This End-User License Agreement ("EULA") isa legal agreement between you (either an individual or a single entity) and themanufacturer RF IDeas ("Manufacturer") with which you acquired the RF IDeassoftware and hardware product(s) identified above ("PRODUCT"). The PRODUCTincludes the pcProx Base Unit, AIR ID Badge, AIR ID Base Unit or AIR ID LTBadge, AIR ID LT Base, computer software, the associated media, any printedmaterials, and any "online" or electronic documentation. By installing, copying orotherwise using the PRODUCT, you agree to be bound by the terms of this EULA.The SOFTWARE PORTION OF THE PRODUCT includes the computer software,the associated media, any printed materials, and any "online" or electronicdocumentation. By installing, copying or otherwise using the PRODUCT, youagree to be bound by the terms of this EULA. If you do not agree to the terms ofthis EULA, RF IDeas is unwilling to license the PRODUCT to you. In such event,you may not use or copy the SOFTWARE PORTION OF THE PRODUCT, and youshould promptly contact the vendor you obtained this PRODUCT from forinstructions on return of the unused product(s) for a refund.The products described in this publication are intended for consumer applications.AIR ID and AIR ID LT operate on shared radio channels. Radio interference canoccur in any place at any time, and thus the communications link may not beabsolutely reliable. AIR ID and AIR ID LT must be used so that a loss ofcommunications due to radio interference or otherwise will not endanger eitherpeople or property, and will not cause the loss of valuable data. RF IDeas assumesno liability for the performance of product. RF IDeas products are not suitable foruse in life-support applications, biological hazard applications, nuclearcontrol applications, or radioactive areas. None of these products orcomponents, software or hardware, are intended for applications that providelife support or any critical function necessary for the support of protection oflife, property or business interests. The user assumes responsibility for the useof any of these products in any such application. RF IDeas, Inc. shall not be liablefor losses due to failure of any of these products, or components of these products,beyond the RF IDeas commercial warranty, limited to the original purchase price.SOFTWARE PRODUCT LICENSEThe PRODUCT is protected by copyright laws and international copyright treaties,as well as other intellectual property laws and treaties. The SOFTWAREPORTION OF THE PRODUCT is licensed, not sold.1. GRANT OF LICENSE. This EULA grants you the following rights:* Software. You may install and use one copy of the SOFTWARE PORTION OFTHE PRODUCT on the COMPUTER.* Network Services. If the SOFTWARE PORTION OF THE PRODUCT includesfunctionality that enables the COMPUTER to act as a network server, any numberof computers or workstations may access or otherwise utilize the basic networkservices of that server. The basic network services are more fully described in theprinted materials accompanying the SOFTWARE PORTION OF THE PRODUCT.* Storage/Network Use. You may also store or install a copy of the computerSOFTWARE PORTION OF THE PRODUCT on the COMPUTER to allow yourother computers to use the SOFTWARE PORTION OF THE PRODUCT over aninternal network, and distribute the SOFTWARE PORTION OF THE PRODUCT toyour other computers over an internal network. However, you must acquire and
SOFTWARE PRODUCT LICENSE iidedicate a license for the SOFTWARE PORTION OF THE PRODUCT for eachcomputer on which the SOFTWARE PORTION OF THE PRODUCT is used or towhich it is distributed. A license for the SOFTWARE PORTION OF THEPRODUCT may not be shared or used concurrently on different computers.2. DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS.* Limitations on Reverse Engineering, Decompilation and Disassembly. You maynot reverse engineer, decompile, or disassemble the PRODUCT, except and onlyto the extent that such activity is expressly permitted by applicable lawnotwithstanding this limitation.* Separation of Components. The PRODUCT is licensed as a single product. Itscomponent parts may not be separated for use on more than one computer.* Single COMPUTER. The PRODUCT is licensed with the COMPUTER as asingle integrated product. The PRODUCT may only be used with the COMPUTER.* Rental. You may not rent or lease the PRODUCT without permission from RFIDeas.* Software Transfer. You may permanently transfer all of your rights under thisEULA only as part of a sale or transfer of the COMPUTER, provided you retain nocopies, you transfer all of the PRODUCT (including all component parts, the mediaand printed materials, any upgrades, this EULA and, if applicable, the Certificate(s)of Authenticity), AND the recipient agrees to the terms of this EULA. If thePRODUCT is an upgrade, any transfer must include all prior versions of thePRODUCT.* Termination. Without prejudice to any other rights, RF IDeas may terminate thisEULA if you fail to comply with the terms and conditions of this EULA. In suchevent, you must destroy all copies of the SOFTWARE PORTION OF THEPRODUCT and all of its component parts.3. UPGRADES. If the SOFTWARE PORTION OF THE PRODUCT is an upgradefrom another product, whether from RF IDeas or another supplier, you may use ortransfer the PRODUCT only in conjunction with that upgraded product, unless youdestroy the upgraded product. If the SOFTWARE PORTION OF THE PRODUCTis an upgrade of a RF IDeas product, you now may use that upgraded productonly in accordance with this EULA. If the SOFTWARE PORTION OF THEPRODUCT is an upgrade of a component of a package of software programswhich you licensed as a single product, the SOFTWARE PORTION OF THEPRODUCT may be used and transferred only as part of that single productpackage and may not be separated for use on more than one computer.4. OEM COPYRIGHT. All title and copyrights in and to the PRODUCT (includingbut not limited to any images, photographs, animations, video, audio, music, textand "applets," incorporated into the PRODUCT), the accompanying printedmaterials, and any copies of the SOFTWARE PORTION OF THE PRODUCT, areowned by RF IDeas or its suppliers. The PRODUCT and SOFTWARE PORTIONOF THE PRODUCT is protected by copyright laws and international treatyprovisions. You may not copy the printed materials accompanying the PRODUCT.5. DUAL-MEDIA SOFTWARE. You may receive the SOFTWARE PORTION OFTHE PRODUCT in more than one medium. Regardless of the type or size ofmedium you receive, you may use only one medium that is appropriate for yoursingle computer. You may not use or install the other medium on anothercomputer. You may not loan, rent, lease, or otherwise transfer the other medium toanother user, except as part of the permanent transfer (as provided above) of theSOFTWARE PORTION OF THE PRODUCT.6. OEM PRODUCT SUPPORT. Product support for the PRODUCT is NOTprovided by RF IDeas Inc. or its subsidiaries. For product support, please refer to
iii Limited Warrantythe OEM suppliers support number provided in the documentation. Should youhave any questions concerning this EULA, or if you desire to contact OEM for anyother reason, please refer to the address provided in the documentation provided.FOR THE LIMITED WARRANTIES AND SPECIAL PROVISIONS PERTAININGTO YOUR PARTICULAR JURISDICTION, PLEASE REFER TO YOURWARRANTY BOOKLET INCLUDED WITH THIS PACKAGE OR PROVIDED WITHTHE SOFTWARE PRODUCT PRINTED MATERIALS.Limited WarrantyRF IDeas, Inc. warrants to the original buyer of this product, that the hardware andrelated disk(s) are free of defects in material and workmanship for a period of oneyear from date of purchase from RF IDeas or from an authorized RF IDeas dealer.Should the RF IDeas products fail to be in good working order at any time duringthe one-year period, RF IDeas will, at its option, repair or replace the product at noadditional charge, provided that the product has not been abused, misused,repaired or modified. This warranty shall be limited to repair or replacement and inno event shall RF IDeas be liable for any loss of profit or any commercial or otherdamages, including but not limited to special, incidental, consequential or othersimilar claims.No dealer, distributor, company, or person has been authorized to change or addto the terms of this agreement, and RF IDeas will not be bound by anyrepresentation to the contrary. RF IDeas SPECIFICALLY DISCLAIMS ALLOTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING BUT NOTLIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS OFPURPOSE. Since some states do not allow such exclusion of limitation ofincidental or consequential damages for consumer products, check the statute ofthe state in which your business resides. This warranty gives you the specific legalrights in addition to any rights that you have under the laws of the state in whichyour business resides or operates.ReturnsRF IDeas products which require Limited Warranty service during the warrantyperiod shall be delivered to the nearest authorized dealer or sent directly to RFIDeas at the address below with proof of purchase and a Return MaterialsAuthorization (RMA) Number provided by RF IDeas technical support Dept.Replacement parts or complete boards become the property of RF IDeas.If the returned board or unit is sent by mail, the purchaser agrees to pre-pay theshipping charges and insure the board or unit or assume the risk of loss or damagewhich may occur in transit. The purchaser is expected to employ a containerequivalent to the original packaging.CopyrightCopyright by RF IDeas, Inc. 1997-1999. All rights reserved. Reproduction ordistribution of this document in whole or in part or in any form is prohibited withoutexpress written permission from RF IDeas, Inc.TrademarksAll RF IDeas products are trademarks of RF IDeas, Inc. All other product names ornames are trademarks or registered trademarks of their respective holders.
Limited Warranty ivDisclaimerThis User’s Guide is printed in the U.S.A. Any resemblance mentioned in theUser’s guide to persons living or dead, or to actual corporations or products ispurely coincidental. RF IDeas believes that the information contained in thismanual is correct. However, RF IDeas does not assume any responsibility for theaccuracy of the content of this User Manual, nor for any patent infringements orother rights of third parties. RF IDeas reserves the right to make any modificationsin either product or the manual without giving prior written notification.
v ID Badge Unit FCC compliance statementCongratulations on the purchase of your AIR ID system. We atRF IDeas hope you enjoy using your new AIR ID ProximityActivated Identification System as much as we enjoyed creatingand developing it! Please share your comments and suggestionsfor our future "AIR ID AWARE" solutions!If you are interested in our OEM or Independent Developer’sPrograms, please call!Thank you,The Staff at RF IDeasNeed Assistance?Call Toll-free: (888) 542-4743Fax: (413) 581-3004E-mail: TechSupp@RFIDeas.comMail to:RF IDeas290 Lexington Dr.Buffalo Grove, IL 60089-6930ID Badge Unit FCC compliance statementFCC ID M9MMU100This device complies with Part 15 of the FCC rules. Operation issubject to the following two conditions: (1) This device may notcause harmful interference, and (2) This device must accept anyinterference that may cause undesired operation.ID Base Unit FCC compliance statementFCC ID M9MBU100, M9MBUPCPROXH100, orM9MBUPCPROXM100This device complies with Part 15 of the FCC rules. Operation issubject to the following two conditions: (1) This device may notcause harmful interface, and (2) This device must accept anyinterference that may cause undesired operation.
AIR IDTABLE OF CONTENTSEND-USER LICENSE AGREEMENT________________iSOFTWARE PRODUCT LICENSE __________________iLimited Warranty ________________________________iiiID Badge Unit FCC compliance statement ____________ vID Base Unit FCC compliance statement _____________ vTABLE OF CONTENTS __________________________ 1Proximity Activated Products_______________________ 4AIR ID (Active Badge) __________________________________5AIR ID LT (Active Badge)________________________________5pcProx TM (Passive Badge)________________________________5What’s New In Version 2 __________________________ 6Understanding Wireless Identification _______________ 7What is AIR ID® Proximity Activated Identification? _7Why is it necessary? _____________________________ 7Who can benefit with the AIR ID System? __________ 8What is included with the AIR ID Kit? ______________ 8What is pcProx TM Proximity Activated Identification? 9What is included with the pcProx Kit? _____________ 9How does AIR ID Operate? _______________________ 10What are the minimum system requirements?________________10Hardware Installation ___________________________ 11Windows 95/98 Users __________________________________11Windows NT Users ____________________________________11AIR ID Badge & Battery ________________________________12Battery Life (Active badge users only) _____________________12pcProx Badge (Passive badge users only) ___________________12Software Installation ____________________________ 13Software Setup _________________________________ 14
Enable the AIR ID Screensaver in Windows________ 14Setting AIR ID System Parameters ________________ 17AIR ID Startup Screen (First Time Users) __________ 17AIR ID Application (Standard Launch) _____________ 19Base Unit Dialog Tab____________________________ 20Base Unit Com Port______________________________ 20Get Base Version________________________________ 20Base Proximity Range ___________________________ 21Radio Frequncy Issues__________________________________ 21Using a Practical Proximity Zone _________________________ 21Positioning the Base Unit _______________________________ 22Screensaver Wait Time (seconds)_________________ 22Screen Saver Wait Time when no Base Unit Attached________________________________________________ 23Badge Sensing __________________________________ 23Multiple Users on This PC________________________ 25Under 10 Users (auto-scan)______________________________ 25More Than 10 (auto-scan)_______________________________ 25More Than 10 (keyboard) _______________________________ 26Badges Dialog Tab ______________________________ 27Overview _______________________________________ 27Types of Users __________________________________ 27Administrative Users___________________________________ 27Non-Badge Users _____________________________________ 28AIR ID Badge Users ___________________________________ 28Set (Changing) Password ________________________ 28Get Password ___________________________________ 29Reading a Badge - Orienting the Base Unit _________________ 29Orienting the Base Unit_________________________________ 30Administrative Functions _______________________________ 31Add User________________________________________ 32Edit User________________________________________ 33Delete User _____________________________________ 34
AIR IDAudit Log_______________________________________ 35Audit: Windows 95 Specific _____________________________35Audit: Windows NT Specific_____________________________36Assignment_____________________________________ 37Machines _______________________________________ 38DB Location ____________________________________ 38Screensaver Lock _______________________________ 39NT Setting Dialog Tab ___________________________ 39NT GINA ________________________________________ 41Logout _________________________________________ 41Lock ___________________________________________ 41Change Password _______________________________ 41Task Manager ___________________________________ 41TROUBLESHOOTING __________________________ 42No Base Unit Attached___________________________ 42Cannot Locate the Badge ________________________ 42Your Password doesn’t work_____________________ 42TECHNICAL SPECIFICATIONS _________________ 43The AIR ID Base Unit __________________________________43The AIR ID Badge_____________________________________43The pcProx Base Unit __________________________________43Index _________________________________________ 44
Proximity Activated Products 4RF IDeasProximity Activated ProductsRF IDeas offers a variety of wireless products for hands-free orcontactless identification and security. Please review the followingto choose which product best fits your need. If you do not see asolution, please contact us. There are several software developerslicensing our technology and the solution you are looking for mayalready be developed. We welcome your suggestions!
5Proximity Activated ProductsAIR IDProduct FEATURE - BENEFITAIR ID (ActiveBadge)♦ Highest security♦ Full two-way communication (transceiverin Badge and Base)♦ Open read/write memory banks forexpansion♦ Badge securely holds NT/Novellpassword♦ Audit Trail♦ TD2FTM Two-Factor AuthenticationAIR ID LT (ActiveBadge) ♦ Great for multiple users sharing acomputer♦ Economical solution♦ Badge transmits, Base Unit receives♦ Audit Trail♦ TD2FTM Two-Factor AuthenticationpcProx TM (PassiveBadge) ♦ Great for multiple users sharing acomputer♦ Passive badges, no batteriescontactless range is 1-3 inches.♦ Economical solution♦ Uses existing passive HID or MotorolaRFID proximity technology♦ Unique learn mode reads ID from HID orMotorola Indala badges♦ Audit Trail♦ TD2FTM Two-Factor AuthenticationEnterpriseManagementSoftware♦ Centralized Management of all users♦ Lowers cost of ownershipAIR ID Developer’sKit ♦ Complete API Kit supporting both AIRID, AIR ID LT, and pcProx♦ Platform independent♦ Dynamic range adjustment♦ Read/write ability with AIR ID♦ Private label♦ AIR ID Aware Certification Program3rd Party AIR IDAware Products ♦ Sun Solaris Desktop Security♦ Apple Macintosh Desktop Security♦ Machine Control Active X controls♦ People Location System♦ Healthcare Security Products
What’s New In Version 2 6RF IDeasWhat’s New In Version 2The AIR ID system is greatly expanded with the release of Version2. New features include the ability to centrally manage all AIR IDsystem users using the following new Enterprise ManagementFunctions:TD2FTM Two-Factor Authentication – TD2F is our time definabletwo-factor authentication. This provides an additional level ofsecurity for the user and the organization. Two-factorauthentication allows you to optionally, require the user to presenttwo types of authentication:1. Bring something (i.e. the badge)2. Know something (i.e. their password).The implementation of this powerful system is the key. You canspecify that the second factor (i.e. entering a password) is requiredon some periodic basis such as x hours or days. Setting it to 24hours will require the user to validate themselves every day. Thisprovides additional security from the loss or theft of a badge. Ifyou lose you badge, then effectively within 24 hours the badge willnot function without a valid password for this user.This feature also allows AIR ID to become a true two-factorsystem. TD2F can be configures to always require the user to typetheir password. Therefore without both the badge and password,the user cannot enter the protected system.TD2F is flexible and can be configured uniquely for each user.Thus certain users such as the administrator might benefit fromthe true two-factor approach while other less sensitive users canbenefit from the hands-free approach. The flexibility of TD2F is atrue breakthrough in authentication technology.Enterprise Support – This new feature allows the administrator tospecify a server or central location for the AIR ID database andsystem information. This centralized approach greatly reduces thetime spent associated with issuing badges, modifying user’saccess to machines in the organization, and generally reduces thetotal cost of ownership (TCO) of a system’s maintenance. Theadministrator may add or re-assign individual’s from any machinein the organization that has the AIR ID software installed.
7Understanding Wireless IdentificationAIR IDAddUser – Expanded to include the assigning of each individualto specific machines within the enterprise. New ‘Learn Mode’ forpcProx badges.Enterprise Support through the Assignment Button – Allowsthe administrator to easily modify user access to machines withthe use of check boxesEnterprise Support through the Machine Button – Allows theadministrator to view which machines in the enterprise areregistered in the AIR ID system.Enterprise Support through the Audit Log – Expanded to allowthe administrator to view activity associated with AIR ID access byuser or machine. Audit logs may now be exported in a comma-delimited file.NT GINA Pass-Through Mode – AIR ID now by default passesthrough to the installed Microsoft GINA. This is important if yourorganization is already using a third party supplied GINA with anNT workstation or server. The ‘pass-through mode’ permits ourAIR ID GINA (RFIDGINA.DLL) to thread through and use the othersupplied GINA as the vehicle to the authentication authority onyour LAN.Understanding Wireless IdentificationWhat is AIR ID® Proximity Activated Identification?AIR ID (Active Badge) is a proximity activated access controlsystem that tells the PC when the authorized user is present.Unlike password systems, biometrics readers, and smart cards,AIR ID uses RF (radio frequency) and therefore the user has noinvolvement, giving the PC the ability to detect when the user hasleft the area. Once the user has left the area, the PC isautomatically locked. When the user returns, the authenticatinginformation is exchanged between the AIR ID Base Unit attachedto the PC and the AIR ID Badge worn by the user. The result is acomplete lock and reactivation of access to the PC - all 100%hands-free!Why is it necessary?With the proliferation of PC’s, cash machines, security systems,and electronic locks, users are increasingly burdened with the
Understanding Wireless Identification 8RF IDeasrequirement of entering passwords and PINs (person identificationnumbers) to gain access to these protected systems. AIR IDeliminates the burden without compromising privacy or security.Who can benefit with the AIR ID System?AIR ID is necessary for PC users who have access to sensitivefiles or those who simply want the convenience of automatic loginand walk-away security. Employees using Win95/98/NT operatingsystems will benefit with AIR ID. It eliminates the problems ofmanual interaction-based security, increases efficiency,compliance, and may also prevent security breaches.Below are some examples of environments that will find AIR IDuseful:Medical - Hospitals and medical centers where nurses, doctors,and administrative personnel need quick and secure access topatient records without the burden of constant login and logoutfunctions.Financial - Trading floors, banks, insurance companies and otherfinancial institutions working with sensitive information, andperforming financial transactions, that should not be viewed byunauthorized users. These users also benefit from AIR ID’s auditlog.Corporate - HR, MIS, payroll, tax departments, companyexecutives, secretaries, sales personnel, etc. Departmentsresponsible for their own company sensitive data who areconcerned of inadvertently releasing information to other companyemployees through unattended logged in systems. By using AIRID the user can comply without extra effort.Government - Employees and government contractors who haveconfidential information that should be secured at both theirdesktops as well as at the network level. These Governmentcontractors are usually required to enforce an unattended PCpolicy. This policy is easily achieved with AIR ID.What is included with the AIR ID Kit?• Base Unit, Badge (credit card size)• Badge clip• AIR ID Screensaver software• NT GINA software• Novell Login module• Installation and User Manual on CD
9Understanding Wireless IdentificationAIR IDWhat is pcProx TM Proximity ActivatedIdentification?PcProx (Passive Badge) is the newest addition to our line ofproximity activated access control systems. pcProx significantlylowers deployment and implementation costs for users of HID’s orMotorola Indala’s line of facility access proximity badges since thesame badge can now be used for PC logon and access control.pcProx is different from the AIR ID line in that there is no battery inthe badge. While this passive approach to proximity reduces therange, it is perfect for companies that want to increase securityand compliance while leveraging a single ID badge solution forcomputers and buildings. The user simply waves their existing HIDbadge over the pcProx reader and access is granted. A standardtime-out can then be utilized to auto-lock the system afterinactivity.Many companies can now avoid issuing user-name andpasswords to employees for their computer access needs. Thisgreatly improves compliance since users can’t write down orotherwise share their passwords with others.The pcProx reader functions using the same AIR ID software.What is included with the pcProx Kit?• HID compatible Base Unit reader• AIR ID Screensaver software• NT GINA software• Novell Login module• Installation and User Manual on CD
Hardware Installation 10RF IDeasHow does AIR ID Operate?The main components of the AIR ID system are the Base Unit andBadge. The Base Unit is attached to the serial port using the cableand adapter. The badge may be clipped to the user's belt, jacket,collar, inside front pocket, or worn around the neck.(Active badge users only) As a user approaches their PC, thesystem automatically detects the user, using radio frequency (RF)communications to exchange the user authentication information,granting immediate access. If the PC user walks away, thesystem detects this event and is automatically secured and entersinto a screensaver mode. When an unauthorized person attemptsto use the PC, access is denied.What are the minimum system requirements?• 486-DX33 with CD ROM drive• 2 MB RAM (10 MB hard disk space available for AIR IDsoftware).• 1 available serial port (unused by other devices)• Microsoft Windows 95, 98 or NT v 4.0 SP3/4• For Windows NT, the installer as well as the user must haveadministrative rights to access and modify AIR ID files.Caution: Turn off your system prior to attaching anyperipherals.Note which communications port number you are using toattach the Base Unit.
11 Hardware InstallationAIR IDHardware InstallationLocate an open serial port on the system. If there is a 9 pin serialport connector present, attach the Base Unit’s 9 pin connector tothe PC serial port. The Base Unit is self-powered by the serial portand therefore no other connections are required.You may place the Base Unit next to your monitor, beside yourPC, or where you feel appropriate.(Active badge users only) Adjustments may be needed (for theorientation and placement of the Base Unit) to create a practicalproximity distance in the viewable range of your monitor. Keep inmind that metal objects will affect the Base Unit’s RFcommunications with the AIR ID Badge.Windows 95/98 UsersTo verify which serial port is available, follow these steps:1. Click Start2. Select Settings3. Click Control panel4. Select System5. Select Device Manager6. Listed under the category, Ports, locate an available serialport (i.e. COM1 or COM2). Verify this port agrees with theconnector attached to the Base Unit.Windows NT UsersTo verify which serial port is available, follow these steps:1. Click Start2. Select Settings3. Click Control panel4. Select Ports5. Listed under the category, Ports, locate an available port( i.e.COM1 or COM2)6. Verify this port agrees with the connector attached to the BaseUnit.
Hardware Installation 12RF IDeasAIR ID Badge & Battery(Active badge users only) Your Badge comes complete with a coincell lithium battery (CR2025). The battery may be replaced byplacing the badge face down (logo side down) and pulling openthe battery drawer located on the bottom of the badge. The (+)side of the battery faces up when placed in the battery holder.When the battery is seated properly into its holder, the batterydrawer slips easily into the badge.Battery Life (Active badge users only)The battery is expected to last up to one year. Factors that mayaffect the battery life are:• The length of time you are at your desk during the day.• How often you are at your desk when there is no keyboard ormouse activity.• If the Badge Sensing is set to Room Proximity to poll for thebadge or checked for the next keyboard or mouse activity.• The number of seconds or minutes of inactivity before thescreen saver is launched by Windows operating system.• Proximity of other AIR ID users.pcProx Badge (Passive badge users only)The pcProx badge is the same as your supplied HID badge foryour facility access control system. This is a passive badge andtherefore requires no battery. Energy required for the badge issupplied by the pcProx Base Unit once the badge comes withinrange (approximately 1-4 inches).
13 Software InstallationAIR IDSoftware InstallationPlease refer to the Installation Guide supplied with this UserGuide.If there is a problem with the installation, allow the setup programto uninstall. Should you need to reinstall or remove the AIR IDsoftware, always use the Control Panel’s Add/Remove Programsicon so the system is successfully removed, and reboot.
Software Setup 14RF IDeasSoftware SetupIn this section you will:1. Configure Windows to enable the AIR ID screensaverapplication and set any graphical preferences.NT NOTE: NT users may use other 3rd party screen saversprovided they use the Keyboard/Mouse activation mode. Screensavers from other companies do not support the use of the RoomProximity mode unless they are “AIR ID Aware” (these activationmodes are discussed later).2. Set the Base Unit COM port, active badge user will define theproximity zone, set the screensaver Wait time, and choose thetype of Badge Sensing desired.3. Add users, and perform the Base Unit orientation setup.Enable the AIR ID Screensaver in WindowsTo get started, follow these steps:1. Click Start2. Select Settings3. Select Control Panel4. Click Display5. Select the Screen Saver tab. If this tab is not shown you willneed to use the AIR ID software to unlock this tab-see the‘Administrative Functions’ section of this manual.6. Click on the down arrow and Select AIR ID7. The Password Protected box behaves slightly different in theoperating systems Windows 95/98 and NT.
15 Software SetupAIR IDNT Note: For NT, if the Password Protected box is notselected, user can gain access without a badge or password.This may be useful for users who wish to use the logon (GINAreplacement) facilities of the AIR ID system, but not use thedaytime walk-away features of the system achieved with thescreen saver application.8. Password Protected - Under Windows 95/98, this selectiondetermines if we validate using your Windows password(checked). If checked, you must use your Windows passwordwhen entering the user into the AIR ID system. If leftunchecked, any password may be entered in the AIR IDsystem for this user.9. The Preview buttons is not supported at this time.10. The Wait field sets the number of minutes themouse/keyboard will be inactive before launching thescreensaver. This Windows parameter value will determinehow soon the system will become secure once you leave yourPC. Windows defaults to a minimum of one (1) minute delay.
Software Setup 16RF IDeasNOTE: The AIR ID software provides a function to set this delay inseconds and allows settings as low as 10 seconds. This is veryuseful for providing a timely proximity activated system. There aretwo important things to be aware of when choosing to use the AIRID delay:1. Every time you click OK in the Control Panel’s screensaverdialog box the Windows delay (in minutes) is sent to theoperating system thus resetting the AIR ID setting. Thereforeyou will need to use the AIR ID software in order to reset thisparameter in seconds or to a value less than one minute.2. The lower you set this value, the shorter the period of time thePC is exposed when you step away and this increases thesecurity of the desktop. Lowering this value does require thebadge to respond more often and this will affect the life of yourAIR ID battery.Click the Settings button and the AIR ID setup screen will appear.
17 Software SetupAIR IDThis screen will allow you to modify the settings related to thegraphical aspects of the screensaver. Use the slide bar to modifythe size of the circles.If you prefer to have a scrolling text message displayed, click theCheckbox labeled “No Graphics - Use Text Below”. Enter theappropriate message in the field beneath the checkbox. Thismessage is then scrolled during screensaver operation.All other settings related to the user(s), passwords, and proximitysettings are described in the next section.Setting AIR ID System ParametersThe AIR ID Setup software is found by using the Windows STARTbutton located on your desktop. From there select Programs andlocate the AIR ID folder. In the AIR ID folder, you will find theReadme file together with the AIR ID application and other relatedfiles. Select the AIR ID application to begin setting the various AIRID parameters.AIR ID Startup Screen (First Time Users)If this is your first time running the application, or you have chosennot to disable the Startup Screen, you will see the AIR ID StartupScreen. This screen is intended for first time users.
Software Setup 18RF IDeasStep 1 - Enter the COM Port on which the AIR ID base unit isattached. This function will test the communication with the baseunit. If the AIR ID software cannot communicate with the base unit,an error message will be displayed. If an error occurs, check thatthe Base Unit is properly attached to the system and the correctport number is being used.Step 2 – DB Location – This location specifies where the AIR IDsoftware will retrieve the required database information. If you areusing the enterprise option and have centrally located thedatabase, use the file dialog box to select the centrally located file,else the system will default to the database located on the clientmachine.Step 3 – Set Admin Password – All AIR ID system ship with theAdmin password set to ‘12345678’. For security reasons, changethis password to a new value. Be sure to remember this value orstore in a secure location.Step 4 – Add User – Add the username, domain (if no domainleave blank), badge address (located on back of the AIR IDbadge), password and two-factor options. If you have selected theenterprise installation, you must also select the appropriatemachines that this user will be allowed to have hands free access.(AIR ID users only) Be sure to leave the Write to AIR ID Badgecheckbox selected so that the necessary information is written tothe badge. Click the Add User button to write the information tothe badge and database.NT users must use the same NT username, domain, andpassword as currently used in the NT User Manager or DomainManager.Step 5 – AIR ID Settings – This step allows you to test yourbadge. Use the controls to select your user name. You can thenuse the Get Password button to test the communication to thebadge. A green visual badge indicator shows that the badge wasread. A red indicator shows that the badge was improperly read.
19 AIR ID Application (Standard Launch)AIR IDYou can select the Continuos button and then select the GetPassword button to perform repeated reads. This allows you tosee how well your badge is being read in your workspace. If youare getting a high percentage of bad reads or your range is toolong, you can refer to the Orientating the Base Unit section ofthis manual for proper settings.Show this Startup Screen (Check Box) – This check box islocated in the upper right hand corner of the Startup Screen. Ifyou would like to disable the Startup Screen for future launches,clear the checkbox labeled Show this Startup Screen. If youwould like to reactivate this screen in the future, use the similarcheckbox found under the About tab located in the standard AIRID application. Press the Exit Initial Setup button located at thebottom, and proceed to the next sectionExit Initial Settings - This button will exit you from the AIR IDStartup Screen and launch the normal AIR ID application frontend.AIR ID Application (Standard Launch)Once the Show Startup Screen check box has been disabled orthe Exit Initial Settings button has been selected, the AIR IDapplication will use its standard launch. This mode allows directentry of program options and more detailed options for theapplication. These options are described in the next section.
Base Unit Dialog Tab 20RF IDeasBase Unit Dialog TabThe Base Unit tab allows all Base Unit options to be set. Theseoptions affect the proximity distance (Active Badge users only),Com Port setting, badge sensing mode, as well as how often theAIR ID system checks for the user. All options are described indetail in this section.Base Unit Com PortBefore adding user(s) and badge(s) to the system, set the BaseUnit parameters by typing the Com Port number which the AIR IDBase Unit is attached: 1 for COM1, 2 for COM2 etc.You may verify this communication is correct by reading theversion of the Base Unit. Press the button labeled Get BaseVersion. The three boxes to the right of the button will display theversion of firmware located within the Base Unit. If you receive anerror message, you will need to verify the connection between thePC and Base Unit and make sure you are selecting the properCOM port.Get Base VersionPressing this button will cause the software to read the Base Unitdirectly. This is useful for:1. Technical support issues2. Verifying the Com Port is attached correctly3. Verifying the Com Port is open for communication4. Verifying the Base Unit is working properly
21 Base Unit Dialog TabAIR IDBase Proximity Range(Active badge users only)Before we set the range, we need to discuss the scope of theproduct and its intended purpose.Generally speaking, the range is variable from approximately 3 to30ft. There are several factors that affect how the range of theBase Unit will communicate with the ID Badge.Note: Badges Must be Worn on the PersonThe Badge must be worn by the user. A Badge which is not wornby the person will have much greater ranges (often 10 or moreextra feet of proximity detection) than one that not. We do notrecommend placing the Badge in a wallet or pocket where theuser’s weight may be placed on the Badge. The housing is notdesigned to accommodate this usage.Radio Frequency IssuesSince the communication is using radio frequency (RF), metalobjects in the proximity range will cause the signal to reflect.These reflection create dropout zones (areas where the reflectedsignal combines inversely with the main signal reducing apparentsignal strength). This effect can prevent the Base unit from readingthe Badge, thus unintended locking of the PC can occur. RF IDeashas designed the Base Unit to minimize this effect. If you areexperiencing excessive dropouts, you should try moving orrotating the Base Unit and/or adjusting the Base ProximityRange.Using a Practical Proximity ZoneIn practice, the proximity zone should be set to function reliablywithin the viewable range of your monitor, or at arms reach of yourkeyboard (whichever is greater). For practical purposes, the PC isnot usable beyond this range except for background processing.Windows permits programs in the background to continue tooperate while in the screensaver mode.If you are within a short distance of other AIR ID users, there is apossibility that their Base Unit signal will interfere with your Baseto Badge communication. For this reason, you may find timeswhere a second reading of the Badge is required in order to gain a
Base Unit Dialog Tab 22RF IDeassuccessful access. Setting your range to the shortest reliablesetting may minimize any possible interference.As a rule of thumb the range selections are as follows:Shortest 3-8 feetShort 4-12 feetMedium 6-15 feetLong 10-30+ feet.As discussed earlier, the range depends on many factorsassociated with your work environment and may vary beyondthese distances.For now, set the range to Long. Select the Long radio controlbutton under the Base Proximity Range grouping.Positioning the Base UnitPosition the Base Unit relatively close (2 to 5 feet) to where you sitat your keyboard. The signal will reach the badge easier if theBase Unit is positioned in front of you. A good location might betucked under the front corner of your monitor on the side yougenerally wear your badge, with the Base Unit’s antenna towardyou and the cable following behind the monitor.To perform final orientation adjustments, you will need to first adda user and then follow Get Password (continuous) procedure.This will be more fully described in the “Reading a Badge –Orientating the Base Unit” section of this manual.Screensaver Wait Time (seconds)Like any screensaver under Windows 95/98/NT, the screensaveris launched when there is no keyboard or mouse activity for theperiod of the specified WAIT time. As mentioned earlier, theWAIT time can be set both using Windows Display Settings andusing the AIR ID application and thus cause some confusion. Bothmethods effect the value the screensaver uses to determine itslaunch countdown. Any modifications to the Windows DisplayProperties will reset the value to the time set in DisplayProperties/Screensaver/Wait setting. Therefore always use theAIR ID program to reset the wait settings after modifying anyDisplay Properties items.
23 Base Unit Dialog TabAIR IDThe Wait time can be set to a minimum of 10 seconds. Rememberthat the lower the Wait setting, the more Badge will respond andthus the shorter the battery life. We recommend using a 15-30second setting as a good starting point. If this time is too long inyour environment, set this Wait time to its minimum value of 10seconds.Note: The Windows Wait time is entered in minutes while the AIRID Wait time is entered in seconds.Once this WAIT period has elapsed, the AIR ID screensaver islaunched by the operating system. Before the screen is blanked,AIR ID checks the defined proximity area for a valid authorizedBadge. If one is found, the screensaver execution is terminatedimmediately and control is returned to the user. In Windows 95/98you will notice the cursor turns to an hourglass briefly during thischecking procedure. If no valid badge is detected, the display,keyboard and mouse are secured while the Ctrl-Alt-Del (and onthe newer keyboards, the special Windows key) are disabled untila valid user Badge is found, or valid password is entered.Screen Saver Wait Time when no Base UnitAttachedThis option allows a second wait time to be used when AIR IDdetects the Base Unit has not been attached. This setting isconvenient for docking station users who bring their notebookcomputers home or on the road and do not require the security ofAIR ID. AIR ID will use this alternate wait time so that thescreensaver is not activated so aggressively when manual entry isrequired due to no Base Unit being attached.The option is entered in seconds. For a setting of 10 minutesbefore the screensaver is launched enter 600 (seconds).Badge SensingOnce the system is locked, there are two methods on how AIR IDwill detect the returning user.If Keyboard/Mouse mode is selected, your badge will be checkedonce a key on the keyboard is pressed or the mouse is moved.This mode of operation is recommended to prolong the battery life
Base Unit Dialog Tab 24RF IDeasand to minimize interference with other AIR ID users in the nearproximity. It is also a more practical method in that you normallywant an event to occur before the screensaver is released. If youwalked back to your workspace accompanied by anotherindividual you may not necessarily want the screensaver to unlockand possibly show confidential information on your screen.If Room Proximity is selected, the PC will detect your presenceas you approach your computer. This mode forces thescreensaver software and the Base Unit to continuously poll theproximity area for the presence of the allowed active or passivebadges.(Active badge users only) In general, this mode is notrecommended; it causes continuous signals, can interfere withother user’s badge detection in the area or adjacent rooms, andmay reduce the life of the coin cell battery in your Badge.Caution: (Active badge users only) Selecting room proximity maycause additional RF activity within your area or adjacent rooms.This mode will cause the other units to be less responsive sincethey will need to wait for clear air time. Setting the Badge Sensingto Keyboard/Mouse can minimize this effectIn either case, once a key on the keyboard is pressed, or themouse is moved and no valid Badge is detected, you will receive aPassword Dialog Box. This permits you to manually enter a validpassword and gain access to the system If the two-factor optionhas not been selected.NT Users: If you are using a 3rd party supplied screensaver,Keyboard/Mouse is the only Badge Sensing Mode available.Note: If you have the More than 10 users for this PC checkboxselected, the Room Polling is automatically deactivated.
25 Base Unit Dialog TabAIR IDMultiple Users on This PCThis section does not apply to pcProx or AIR ID LT users.However, both pcProx and LT support multiple users per PC.The AIR ID system has the ability to auto-detect more than onebadge per PC. Since each badge has its own address and they alloperate on the same frequency, there are choices you can maketo optimize the performance of AIR ID on your system. Typicallythe Base Unit will detect a badge in less than 1/2 second. Whenyou have up to 10 individuals authorized on your PC, this cancause a delay of up to 4-5 seconds. Choosing one of thealternative badge search methods can reduce this delay.Under 10 Users (auto-scan)Windows 95/98: The last authorized user’s badge ischecked first. If this user is not present, the software willcause the Base Unit to look for all authorized users on thisPC, until a valid user is found. If no valid badge is found, theuser attempting to gain access will then see a passworddialog box. Once a valid password is entered manually,access is granted.Windows NT: For hands-free logon the Windows 95/98procedure above is used. For screensaver operation, onlythe user who is logged into the NT session is checked.More Than 10 (auto-scan)Windows 95/98: The last authorized user’s badge is checkedfirst. If this user is not present, the software will cause thebase unit to look for any badges within the proximity zone setfor this station. This is done by requesting all badges torespond with their addresses. Statistically, it is possible thatmore than one badge may respond at the same time causingRF interference. The result is the base unit doesn’t receiveaccurate data and cannot grant access.Windows NT: For hands-free logon the Windows 95/98procedure above is used. For screensaver operation, only theuser who is logged in is checked.
Badges Dialog Tab 26RF IDeasMore Than 10 (keyboard)Windows 95/98: The last authorized user’s badge is checkedfirst. If this user is not present, the software will display apassword dialog box permitting the user to gain access by:1. Presenting a valid password, or2. Entering the first 1 to 5 characters of the Username. Byentering the first 1 to 5 characters of the Username, thebadge search is limited to only the users on this machinewho match this condition. For example, assume yourUsername is ‘Sam’, entering ‘SA’ in the dialog box wouldcause the AIR ID system to search for badges whoseusers have name like ‘Sam’, ‘Sally’, or ‘Sarah’. If youhappen to know that there are no users on this systemwith usernames that begin with the letter ‘S’, there is noneed to enter more than ‘S’.Windows NT: For hands-free logon the Windows 95/98procedure above is used. For screensaver operation, onlythe user who is logged in is checked.
27 Badges Dialog TabAIR IDBadges Dialog TabThe Badge(s) Tab allows the adding, deleting and editing ofusers. This function also allows the badges to be tested for properoperation. Functions within this tab help the user adjust theorientation of the base. All functions are described in this section.OverviewAll AIR ID screensaver systems have a database that holdsvarious user information. The Badge(s) Dialog Tab is aconvenient screen to view user information and test the badge’sRF characteristics in your environment. A Visual Badge Indicatoris shown to assist the user in identifying where signal cancellationsmay exist and adjust the Base Unit location in order optimizeperformance.Types of UsersThere are three types of users in the AIR ID system:Administrative UsersThere is one administrative user (Username is “ADMIN”),permitted in the AIR ID system. This user has the ability to add,delete and edit users on the system as well as modify othersystem settings. The “ADMIN” user does not have proximity badgecapability. This protects the system from being compromisedwhen the AIR ID ADMIN user is near, but not using a systemprotected with AIR ID.
Badges Dialog Tab 28RF IDeasNon-Badge UsersYou are permitted to add other users to the system who are notyet using AIR ID badges.AIR ID Badge UsersThese users may gain access to the system using either theirbadge or manual password entry. If the two-factor option isselected then the badge and password are required in order togain entry.TIP: If you are the only user on your system, you should set your“admin” password to the same as your user password to avoidconfusion.Set (Changing) PasswordTo change password, click on the SetPswd button. A changepassword dialog box will appear. Enter your Old Password, typeyour New Password, and Confirm Password.(Active badge users only) Select the Write to AIR ID Badge checkbox to write the password to the badge. When checked, it will bewritten to both the badge and the database. If the box is notchecked, the change is reflected in the database only and anybadge for this user will not be recognized.The Write to AIR ID Badge check box is disabled for AIR ID LTand pcProx users.NOTE: To synchronize a badge later, simply perform thisprocedure again using the same password for the Old and NewPassword fields. Make sure the ‘Write to AIR ID Badge’ check boxis selected.To register the changes click the Set button.NOTE: (Does not apply to LT and pcProx) If you feel anauthorized badge is lost or stolen you can use this procedure todisable a lost or stolen badge by changing the password in theAIR ID system. Since the badge is missing it will not reflect thenew password and it is essentially disabled.
29 Badges Dialog TabAIR IDGet PasswordThis button allows you to read a user’s badge to:• Verify the Badge & Base Unit are working• Make sure the password is set correctly• Determine a practical placement for the Base Unit• (Active badge users only) Set the Base Unit’s orientation forproximity range adjustments to achieve maximum reliability inthe monitor’s viewable and usable rangeReading a Badge - Orienting the Base Unit1. Select a user from the database using the record selectors, onboth sides of the field AIR ID Users (the record selectors looksimilar to those found on your VCR).2. Once you have the user’s name shown in the User field, clickon the GetPswd button. This will cause the Base Unit torequest the password from the selected user’s Badge.Once you select the Continuous checkbox, the AIR ID Badge willread at approximately once per second. The AIR ID LT Badge willbe read once every two seconds.(Active badge users only) This is useful for determining the settingof the proximity range and in orienting the Base Unit for a reliableoperation. To cancel the continuous reading of the Badge, de-select the Continuous checkbox.If the Badge is read successfully, the Visual Badge Reader willbe displayed as a GREEN box.If the Badge is read but the password from the badge does notagree with the database, the Visual Badge Reader will bedisplayed as a BLACK box. Typically the database and the badgeare not synchronized with the same password. If this is the case,perform a SetPswd operation to synchronize the badge with thedatabase for this user.If the Badge is not detected, the Visual Badge Reader will bedisplayed as a RED box. If this occurs, you may have an incorrectbadge, a low battery in the badge, the badge is located out of therange of the Base Unit, the orientation of the Base Unit needs to
Badges Dialog Tab 30RF IDeasbe modified, or there were errors indicating the connection with theBase Unit is incorrect.With this screen you can also verify the Badge Address and checkwhether the Badge Sense checkbox is checked. If this box is notchecked, the Badge will not be polled and this user can gainaccess only by manual entry of a valid password.NOTE: You can cause the Base Unit to continuously read theBadge by first selecting the checkbox labeled Continuous, andthen pressing the GetPswd button. To stop the continuousreading mode, de-select the Continuous checkbox.NOTE: You will not be able to learn the contents of the passwordby performing a GetPswd command.By default, the ADMIN user is a non-badge user and does nothave Badge Sense capability.Orienting the Base Unit(Active badge users only)To optimize the wireless connection between the Base Unit andthe AIR ID Badge, you may need to slightly rotate the orientationof the Base Unit to reduce drop out zones (see RF Issues) andenhance the communication between the Badge and Base Unit.The best way to optimize the orientation is to…1. Sit at your desk as you normally would with the keyboard andmonitor facing you.2. Place the Base Unit at a convenient location either on the sideof you or facing you. Try placing it within 4 feet or so of yourchair. A good location might be tucked under the front cornerof your monitor with the Base Unit’s antenna showing.3. Set the Continuous checkbox under the GetPswd button,and press the GetPswd button so that the Base is constantlyrequesting the badge’s password.4. While maintaining your reading ability of the PC’s screencontents, rotate your chair and move it back and forth slightlynoting the color of the Visual Badge Reader. If you noticethe RED indicator stays RED while you are able to read themonitor, you probably need to rotate the Base Unit slightly (tryincrements of 10-15 degrees), or change the range. Keep inmind that a quick flash of RED is acceptable provided that theGREEN indicator is maintained most of the time.
31 Badges Dialog TabAIR IDThe goal is to set the range for the shortest distance possiblewhile permitting a reliable response within the viewable range ofyour monitor.Administrative FunctionsTo gain access to the administrative buttons you need to enter theAIR ID admin password.A valid admin password yields the following screen:
Badges Dialog Tab 32RF IDeasNOTE: Since all AIR ID system ship with the same ‘ADMIN’ user’spassword (12345678), make sure you change this password inorder to maintain the security of the system.Add UserUsing the supplied fields, enter the User’s Username and theirBadge Address (found on the Badge label) into theircorresponding fields.(For pcProx users) For pcProx users, use the ‘Learn’ buttonlocated next to the Badge Address field. This will read the BadgeAddress of your HID compatible badge.NOTE: For NT Users, make sure that the Username andPassword entries are identical to those used for NT. NT Usersadded to the AIR ID system will not be detected (logon orscreensaver) until the PC is rebooted. This is due to the way theGINA provides its security.If you want to add a temporary user or user without a Badge, leavethe Badge Address field empty.AIR ID includes a provision for Two-Factor Authentication. Whenenabled, this feature requires the user to provide a password(manual) entry as specified by the Duration and Pwd Entry
33 Badges Dialog TabAIR IDRequired selections. This feature is useful for those concernedabout lost or stolen badges. It is also a great setting foradministrator users who want to benefit from the stronger two-factor security. The value in the Duration field applies when eitherthe Hours or Days radio button are selected.Note that when the Write to AIR ID Badge Check Box ischecked, the password will be written to the badge and thedatabase (Badge writing does not apply to AIR ID LT or pcProxusers). If you leave the box unchecked, only the database willreflect the new user and this user will be allowed access only via akeyboard entry. This is useful when you want to issue atemporary password to co-workers or allow for supervisor access.Edit UserThe Edit User screen allows the administrator to modify Two-Factor Authentication parameters or the default Domain used byNT users. Once the parameters are modified, use the ModifyUser button to register the changes.
Badges Dialog Tab 34RF IDeasDelete UserSelect the User using the VCR style buttons and then click onDelete User. Another dialog box will appear stating “You areabout to Delete a user, do you want to continue?” Make yourselection.NOTE: If you feel an authorized badge is lost or stolen, simplyhave the administrative user remove the lost badge user from thesystem by using the Delete button. Another method that willdisable a lost or stolen badge is to simply use the SetPswd buttonto change the password in the AIR ID system.
35 Badges Dialog TabAIR IDAudit LogThe Audit Log button provides the administrator with the ability totrack user activity on the system, including the auditor’s activity.Pressing this button brings up the Audit Log screen as shownbelow.The “admin” user may select to list the audit information byMachine or User. Choosing the appropriate pull down buttonmakes the selection.You may export the log information by first typing in the path andfile name, and then selecting the “Export to file” check box. Onceyou select this option, you may choose the By User or By Machinename selection and the output file will be created.Audit: Windows 95 SpecificThe following are the items which the system provides tracking forWindows 95/98 users:1. Access with a badge2. Access via manual password entry3. Add user, no badge4. Add user with badge5. Add user but badge programming failed6. Delete user
Badges Dialog Tab 36RF IDeas7. Set passwordThis information together with the Username the date and time ofaccess is maintained for a specific number of days. Theadministrator may set the number of days the log file is maintainedusing the field provided.Audit: Windows NT SpecificWhen using the Windows NT GINA (Graphical Interface andAuthentication) routine provided, the NT operating system can beset to provide its own audit trail system. Therefore the access isrecorded through the operating system. The AIR ID system doeshowever keep track of the following: (in addition to the itemsabove)1. Change Password2. Change Password: Failed3. Logon Badge4. Logon Badge Fail5. Logon Pwd6. Logon: Pwd Failed7. Logoff8. Shutdown
37 Badges Dialog TabAIR IDAssignmentThis screen allows the administrator to assign user access rightsto various PCs throughout the organization. Select and highlightthe username using the drop down select box. Shown in theMachine Assignment box are the available machines (standard PCnaming convention used) this user can be assigned access to.A check indicates this user has access to this particular PC. Onceyou have all the selections made, press the Modify User button toregister the changes. If there are additional machines not listed inthe Machine Assignment box you need to add, install the AIR IDsystem on those machines and they will automatically beregistered (assuming the DBLocation is identical).
Badges Dialog Tab 38RF IDeasMachinesThis button allows the administrator to delete PC machines in theorganization to the AIR ID system. The AIR ID system willautomatically add your machine name to the list when the AIR IDsoftware is installed.Each PC will show its Machine Name in the box labeled: CurrentMachine Name.DB Location
39 NT Setting Dialog TabAIR IDThis feature allows the ‘admin’ to select the location for thecentralized database of AIR ID users. The ‘Current Location’shows the path where the AIR ID user database is located.Use the New Location path to relocate where you want to havethe AIR ID user database reside. Selecting the Copy AIR IDSystem files will cause the database files to be copied to the newlocation.NOTE: If you decide to move these system files after the originalinstallation you must make sure that each client is modified topoint to the same location.You may only use the Copy AIR ID System files for the first clientas AIR ID will detect a copy of the database already resides at thetarget location..Screensaver LockAIR ID permits the administrator to lock the Control Panel’s accessto the screensaver tab. This prevents the user from deselectingscreensaver operation or modifying the WAIT time.NT Setting Dialog TabThis section applies to PCs running Windows NT version 4.0 SP 3.
NT Setting Dialog Tab 40RF IDeasAutoDetect during Welcome - This permits hands-free badgedetection at the initial login session. (Non-PassThrough mode)AutoDetect Badges- Allows polling of the badge for completehands-free (contact-less for pcProx users) operation at the firstlogon screen (after the Welcome screen).AutoDetect while Locked - This permits hands-free (contact-lessfor pcProx users) badge detection from either a Locked state orreturning from screensaver operation.Allow Anonymous Logout – Permits anyone to logout thecurrently logged in user. If this is not selected, only the current‘logged in’ user can perform the logout functionRequire RF ID Badge for Anonymous logout – An AIR IDBadge, authorized on this PC, is required for this operation.Pass Through-GINA Enabled - Since other companies provideGINA replacements for NT, there may be a need to have the RFIDeas supplied GINA work together with other 3rd party GINAs.RF IDeas’ GINA can operate in a Pass Through Mode when thiselection is enabled.WARNING: Please make sure you have an alternate boot-upmethod as other GINAs may not be compliant with the RFIDeas Pass Through Mode.In the Pass Through Mode, the RF IDeas’ GINA first gathers thecredentials from the AIR ID Badge and system, and then submitsto the Pass Through GINA. The Pass Through GINA is the GINAthat was already installed on your PC before AIR ID was installed.Therefore, this mode is only valid if this NT machine was usinganother 3rd party GINA before installation of AIR ID.Stop For Domain – Select this feature to stop the automatic logonprocess at boot-up, providing you with an opportunity to select theDomain using a pull down combo box. The username andpassword will be automatically entered by the GINA. Note that inorder for this function properly to work, the username andpassword must be the same for all Domains.DelayAutoDetect after locking Workstation - Once you chose toLock you workstation, and you have set the AutoDetect whileLocked option above, your badge could detect you before youleave the room and cause the workstation to be immediatelyunlocked. This delay gives you time to leave the area before autodetection begins.
41 NT Setting Dialog TabAIR IDNT GINAAs mentioned earlier, under NT RF IDeas replaces the suppliedGINA with an AIR ID Aware GINA (RFIDGINA.DLL). The GINAprovides the user with the logon and logout dialog screens.Note: NT users, be aware that your GINA file is going to bereplaced. The GINA DLL contains your LOGON procedures androutine for Windows NT. If you are using 3rd party GINAreplacements this may cause these other products to functionimproperly.The following choices are available when you press ‘Ctrl-Alt-Del’key sequence:LogoutThe selections under this button are as follows:• Shut down the computer• Shutdown and power off the computer• Restart the computer• Close all programs and log in as a different userLockSelecting this button will lock the workstation or server, allowing itto be opened only by the current user shown.Change PasswordThis selection will allow you to change your user password. Thepassword changes will be reflected in the Badge (if available) andthe operating system.Task ManagerSelecting this button launches the NT Task Manager.
TROUBLESHOOTING 42RF IDeasTROUBLESHOOTINGIf your system is not working it could be for one of the followingreasons:No Base Unit Attached1. Check to be sure the base unit is plugged in.2. Verify the COM Port selected agrees with the connectoron the PC. Refer to the section labeled Get Base Versionand review this step.Cannot Locate the Badge1. It could be the wrong badge2. The badge is not in the database3. Proximity range is too short4. Battery too low, replace batteryYour Password doesn’t work1. Your Badge password does not agree with the database.Refer to change password section and review procedure toset new password (SetPswd).2. Your NT password, username, is different than the one usedin the AIR ID system.If you are still experiencing problems, contact RF IDeas Technicalsupport dept: (888) 542-4743 (8:30 - 5:30 Central Time).
43 TECHNICAL SPECIFICATIONSAIR IDTECHNICAL SPECIFICATIONSThe AIR ID System was developed with an open architecturedesigned to allow for further integration. The API Software will beprovided to system integrators via The AIR ID Developer Kit.The AIR ID Base Unit916 MHz transceiverMicroprocessorDB9 ConnectorApproximately 3.75”x2.5”x1”FCC ID M9MBU100The AIR ID Badge916 MHz transceiverMicroprocessorCoin Cell Lithium Battery (CR2025)Credit Card SizeApproximately 3”x2”x1/5”FCC ID M9MMU100The pcProx Base UnitProximity reader compatible with HID or Motorola Indalabadges.MicroprocessorDB9 ConnectorApproximately 3.75”x2.5”x1”FCC ID M9MBUPCPROXH100 or M9MPCPROXM100
Index 44RF IDeasIndexAAbout ................................19Add User...........................32AddUser............................. 7admin....................28, 31, 35ADMIN ..................27, 30, 32Administrative .............27, 31Allow Anonymous Logout......................................40Assignment.......................37Audit................................... 7Audit Log...........................35Authentication ..................6AutoDetect Badges ........40AutoDetect duringWelcome ......................40AutoDetect while Locked......................................40auto-scan..........................25BBadge Address...........30, 32Badge Sense ....................30Badge Sensing12, 14, 23, 24Badges.............................21Badges Dialog Tab .........27Base Proximity Range......21Base Unit Com Port20. SeeCOM Portbattery.12, 16, 23, 24, 29, 42biometric ............................. 7CCOM1 .........................11, 20Confirmation Password ....28Continuous................29, 30Control Panel....................14CR2025.......................12, 43DDBLocation .......................37DelayAutoDetect afterlocking Workstation....40Delete User.......................34Domain ............................. 33drop out zones.................. 30EEdit User...........................33Exit Initial Setup..............19Export audit log.................35FFCC .................................... vGGet Base Version......20, 42Get Password............22, 29GetPswd ....................29, 30GINA7, 8, 9, 15, 32, 36, 40,41Graphics ..........................17KKeyboard/Mouse ..14, 23, 24LLock ..................................41Logon....................25, 26, 36Logout...............................41LT....................25, 28, 29, 33MMachine .............................7Machine Name .................38Machines ..........................38Modify User ...............33, 37Multiple Users...................25OOld Password ...................28orientation adjustments ....22
45 IndexAIR IDPPass Through GINA......... 40Password.......................... 28Password Protected. 14, 15Preview............................ 15Proximity........................... 21Rrequirements .................... 10RF Issues ................... 21, 30Room Proximity.... 12, 14, 24Sserial port.................... 10, 11SetPswd ........ 28, 29, 34, 42smart cards ........................ 7Startup Screen ................. 19TThin Mode ............See GinaTwo-Factor Authentication................................ 32, 33Uuninstall ............................ 13username ................... 26, 37Users...... See AdministrativeVVisual Badge Reader 29, 30WWait...................... 14, 15, 22Write to AIR ID Badge28,33

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