RF Ideas BUPCPROXH100 125 kHz Base ID transmitter User Manual Operational Manual
RF Ideas Inc 125 kHz Base ID transmitter Operational Manual
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Operational Manual
FCC ID: M9MBUPCPROXH100
AIR ID
AIR IDAIR ID
AIR ID®
AIR ID
AIR IDAIR ID
AIR ID® LT
LTLT
LT
and
pcProxTM
Proximity Activated Identification
User Manual
www.RFIDeas.com
PN: MAN-USER2.5
i END-USER LICENSE AGREEMENT
END-USER LICENSE AGREEMENT
End-User License Agreement for RF IDeasTM SOFTWARE and HARDWARE - RF
IDeas’ AIR ID® , AIR ID® LT, and pcProx Proximity Activated Systems.
IMPORTANT-READ CAREFULLY: This End-User License Agreement ("EULA") is
a legal agreement between you (either an individual or a single entity) and the
manufacturer RF IDeas ("Manufacturer") with which you acquired the RF IDeas
software and hardware product(s) identified above ("PRODUCT"). The PRODUCT
includes the pcProx Base Unit, AIR ID Badge, AIR ID Base Unit or AIR ID LT
Badge, AIR ID LT Base, computer software, the associated media, any printed
materials, and any "online" or electronic documentation. By installing, copying or
otherwise using the PRODUCT, you agree to be bound by the terms of this EULA.
The SOFTWARE PORTION OF THE PRODUCT includes the computer software,
the associated media, any printed materials, and any "online" or electronic
documentation. By installing, copying or otherwise using the PRODUCT, you
agree to be bound by the terms of this EULA. If you do not agree to the terms of
this EULA, RF IDeas is unwilling to license the PRODUCT to you. In such event,
you may not use or copy the SOFTWARE PORTION OF THE PRODUCT, and you
should promptly contact the vendor you obtained this PRODUCT from for
instructions on return of the unused product(s) for a refund.
The products described in this publication are intended for consumer applications.
AIR ID and AIR ID LT operate on shared radio channels. Radio interference can
occur in any place at any time, and thus the communications link may not be
absolutely reliable. AIR ID and AIR ID LT must be used so that a loss of
communications due to radio interference or otherwise will not endanger either
people or property, and will not cause the loss of valuable data. RF IDeas assumes
no liability for the performance of product. RF IDeas products are not suitable for
use in life-support applications, biological hazard applications, nuclear
control applications, or radioactive areas. None of these products or
components, software or hardware, are intended for applications that provide
life support or any critical function necessary for the support of protection of
life, property or business interests. The user assumes responsibility for the use
of any of these products in any such application. RF IDeas, Inc. shall not be liable
for losses due to failure of any of these products, or components of these products,
beyond the RF IDeas commercial warranty, limited to the original purchase price.
SOFTWARE PRODUCT LICENSE
The PRODUCT is protected by copyright laws and international copyright treaties,
as well as other intellectual property laws and treaties. The SOFTWARE
PORTION OF THE PRODUCT is licensed, not sold.
1. GRANT OF LICENSE. This EULA grants you the following rights:
* Software. You may install and use one copy of the SOFTWARE PORTION OF
THE PRODUCT on the COMPUTER.
* Network Services. If the SOFTWARE PORTION OF THE PRODUCT includes
functionality that enables the COMPUTER to act as a network server, any number
of computers or workstations may access or otherwise utilize the basic network
services of that server. The basic network services are more fully described in the
printed materials accompanying the SOFTWARE PORTION OF THE PRODUCT.
* Storage/Network Use. You may also store or install a copy of the computer
SOFTWARE PORTION OF THE PRODUCT on the COMPUTER to allow your
other computers to use the SOFTWARE PORTION OF THE PRODUCT over an
internal network, and distribute the SOFTWARE PORTION OF THE PRODUCT to
your other computers over an internal network. However, you must acquire and
SOFTWARE PRODUCT LICENSE ii
dedicate a license for the SOFTWARE PORTION OF THE PRODUCT for each
computer on which the SOFTWARE PORTION OF THE PRODUCT is used or to
which it is distributed. A license for the SOFTWARE PORTION OF THE
PRODUCT may not be shared or used concurrently on different computers.
2. DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS.
* Limitations on Reverse Engineering, Decompilation and Disassembly. You may
not reverse engineer, decompile, or disassemble the PRODUCT, except and only
to the extent that such activity is expressly permitted by applicable law
notwithstanding this limitation.
* Separation of Components. The PRODUCT is licensed as a single product. Its
component parts may not be separated for use on more than one computer.
* Single COMPUTER. The PRODUCT is licensed with the COMPUTER as a
single integrated product. The PRODUCT may only be used with the COMPUTER.
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IDeas.
* Software Transfer. You may permanently transfer all of your rights under this
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copies, you transfer all of the PRODUCT (including all component parts, the media
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* Termination. Without prejudice to any other rights, RF IDeas may terminate this
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event, you must destroy all copies of the SOFTWARE PORTION OF THE
PRODUCT and all of its component parts.
3. UPGRADES. If the SOFTWARE PORTION OF THE PRODUCT is an upgrade
from another product, whether from RF IDeas or another supplier, you may use or
transfer the PRODUCT only in conjunction with that upgraded product, unless you
destroy the upgraded product. If the SOFTWARE PORTION OF THE PRODUCT
is an upgrade of a RF IDeas product, you now may use that upgraded product
only in accordance with this EULA. If the SOFTWARE PORTION OF THE
PRODUCT is an upgrade of a component of a package of software programs
which you licensed as a single product, the SOFTWARE PORTION OF THE
PRODUCT may be used and transferred only as part of that single product
package and may not be separated for use on more than one computer.
4. OEM COPYRIGHT. All title and copyrights in and to the PRODUCT (including
but not limited to any images, photographs, animations, video, audio, music, text
and "applets," incorporated into the PRODUCT), the accompanying printed
materials, and any copies of the SOFTWARE PORTION OF THE PRODUCT, are
owned by RF IDeas or its suppliers. The PRODUCT and SOFTWARE PORTION
OF THE PRODUCT is protected by copyright laws and international treaty
provisions. You may not copy the printed materials accompanying the PRODUCT.
5. DUAL-MEDIA SOFTWARE. You may receive the SOFTWARE PORTION OF
THE PRODUCT in more than one medium. Regardless of the type or size of
medium you receive, you may use only one medium that is appropriate for your
single computer. You may not use or install the other medium on another
computer. You may not loan, rent, lease, or otherwise transfer the other medium to
another user, except as part of the permanent transfer (as provided above) of the
SOFTWARE PORTION OF THE PRODUCT.
6. OEM PRODUCT SUPPORT. Product support for the PRODUCT is NOT
provided by RF IDeas Inc. or its subsidiaries. For product support, please refer to
iii Limited Warranty
the OEM suppliers support number provided in the documentation. Should you
have any questions concerning this EULA, or if you desire to contact OEM for any
other reason, please refer to the address provided in the documentation provided.
FOR THE LIMITED WARRANTIES AND SPECIAL PROVISIONS PERTAINING
TO YOUR PARTICULAR JURISDICTION, PLEASE REFER TO YOUR
WARRANTY BOOKLET INCLUDED WITH THIS PACKAGE OR PROVIDED WITH
THE SOFTWARE PRODUCT PRINTED MATERIALS.
Limited Warranty
RF IDeas, Inc. warrants to the original buyer of this product, that the hardware and
related disk(s) are free of defects in material and workmanship for a period of one
year from date of purchase from RF IDeas or from an authorized RF IDeas dealer.
Should the RF IDeas products fail to be in good working order at any time during
the one-year period, RF IDeas will, at its option, repair or replace the product at no
additional charge, provided that the product has not been abused, misused,
repaired or modified. This warranty shall be limited to repair or replacement and in
no event shall RF IDeas be liable for any loss of profit or any commercial or other
damages, including but not limited to special, incidental, consequential or other
similar claims.
No dealer, distributor, company, or person has been authorized to change or add
to the terms of this agreement, and RF IDeas will not be bound by any
representation to the contrary. RF IDeas SPECIFICALLY DISCLAIMS ALL
OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING BUT NOT
LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS OF
PURPOSE. Since some states do not allow such exclusion of limitation of
incidental or consequential damages for consumer products, check the statute of
the state in which your business resides. This warranty gives you the specific legal
rights in addition to any rights that you have under the laws of the state in which
your business resides or operates.
Returns
RF IDeas products which require Limited Warranty service during the warranty
period shall be delivered to the nearest authorized dealer or sent directly to RF
IDeas at the address below with proof of purchase and a Return Materials
Authorization (RMA) Number provided by RF IDeas technical support Dept.
Replacement parts or complete boards become the property of RF IDeas.
If the returned board or unit is sent by mail, the purchaser agrees to pre-pay the
shipping charges and insure the board or unit or assume the risk of loss or damage
which may occur in transit. The purchaser is expected to employ a container
equivalent to the original packaging.
Copyright
Copyright by RF IDeas, Inc. 1997-1999. All rights reserved. Reproduction or
distribution of this document in whole or in part or in any form is prohibited without
express written permission from RF IDeas, Inc.
Trademarks
All RF IDeas products are trademarks of RF IDeas, Inc. All other product names or
names are trademarks or registered trademarks of their respective holders.
Limited Warranty iv
Disclaimer
This User’s Guide is printed in the U.S.A. Any resemblance mentioned in the
User’s guide to persons living or dead, or to actual corporations or products is
purely coincidental. RF IDeas believes that the information contained in this
manual is correct. However, RF IDeas does not assume any responsibility for the
accuracy of the content of this User Manual, nor for any patent infringements or
other rights of third parties. RF IDeas reserves the right to make any modifications
in either product or the manual without giving prior written notification.
v ID Badge Unit FCC compliance statement
Congratulations on the purchase of your AIR ID system. We at
RF IDeas hope you enjoy using your new AIR ID Proximity
Activated Identification System as much as we enjoyed creating
and developing it! Please share your comments and suggestions
for our future "AIR ID AWARE" solutions!
If you are interested in our OEM or Independent Developer’s
Programs, please call!
Thank you,
The Staff at RF IDeas
Need Assistance?
Call Toll-free: (888) 542-4743
Fax: (413) 581-3004
E-mail: TechSupp@RFIDeas.com
Mail to:
RF IDeas
290 Lexington Dr.
Buffalo Grove, IL 60089-6930
ID Badge Unit FCC compliance statement
FCC ID M9MMU100
This device complies with Part 15 of the FCC rules. Operation is
subject to the following two conditions: (1) This device may not
cause harmful interference, and (2) This device must accept any
interference that may cause undesired operation.
ID Base Unit FCC compliance statement
FCC ID M9MBU100, M9MBUPCPROXH100, or
M9MBUPCPROXM100
This device complies with Part 15 of the FCC rules. Operation is
subject to the following two conditions: (1) This device may not
cause harmful interface, and (2) This device must accept any
interference that may cause undesired operation.
AIR ID
TABLE OF CONTENTS
END-USER LICENSE AGREEMENT________________i
SOFTWARE PRODUCT LICENSE __________________i
Limited Warranty ________________________________iii
ID Badge Unit FCC compliance statement ____________ v
ID Base Unit FCC compliance statement _____________ v
TABLE OF CONTENTS __________________________ 1
Proximity Activated Products_______________________ 4
AIR ID (Active Badge) __________________________________5
AIR ID LT (Active Badge)________________________________5
pcProx TM (Passive Badge)________________________________5
What’s New In Version 2 __________________________ 6
Understanding Wireless Identification _______________ 7
What is AIR ID® Proximity Activated Identification? _7
Why is it necessary? _____________________________ 7
Who can benefit with the AIR ID System? __________ 8
What is included with the AIR ID Kit? ______________ 8
What is pcProx TM Proximity Activated Identification? 9
What is included with the pcProx Kit? _____________ 9
How does AIR ID Operate? _______________________ 10
What are the minimum system requirements?________________10
Hardware Installation ___________________________ 11
Windows 95/98 Users __________________________________11
Windows NT Users ____________________________________11
AIR ID Badge & Battery ________________________________12
Battery Life (Active badge users only) _____________________12
pcProx Badge (Passive badge users only) ___________________12
Software Installation ____________________________ 13
Software Setup _________________________________ 14
Enable the AIR ID Screensaver in Windows________ 14
Setting AIR ID System Parameters ________________ 17
AIR ID Startup Screen (First Time Users) __________ 17
AIR ID Application (Standard Launch) _____________ 19
Base Unit Dialog Tab____________________________ 20
Base Unit Com Port______________________________ 20
Get Base Version________________________________ 20
Base Proximity Range ___________________________ 21
Radio Frequncy Issues__________________________________ 21
Using a Practical Proximity Zone _________________________ 21
Positioning the Base Unit _______________________________ 22
Screensaver Wait Time (seconds)_________________ 22
Screen Saver Wait Time when no Base Unit Attached
________________________________________________ 23
Badge Sensing __________________________________ 23
Multiple Users on This PC________________________ 25
Under 10 Users (auto-scan)______________________________ 25
More Than 10 (auto-scan)_______________________________ 25
More Than 10 (keyboard) _______________________________ 26
Badges Dialog Tab ______________________________ 27
Overview _______________________________________ 27
Types of Users __________________________________ 27
Administrative Users___________________________________ 27
Non-Badge Users _____________________________________ 28
AIR ID Badge Users ___________________________________ 28
Set (Changing) Password ________________________ 28
Get Password ___________________________________ 29
Reading a Badge - Orienting the Base Unit _________________ 29
Orienting the Base Unit_________________________________ 30
Administrative Functions _______________________________ 31
Add User________________________________________ 32
Edit User________________________________________ 33
Delete User _____________________________________ 34
AIR ID
Audit Log_______________________________________ 35
Audit: Windows 95 Specific _____________________________35
Audit: Windows NT Specific_____________________________36
Assignment_____________________________________ 37
Machines _______________________________________ 38
DB Location ____________________________________ 38
Screensaver Lock _______________________________ 39
NT Setting Dialog Tab ___________________________ 39
NT GINA ________________________________________ 41
Logout _________________________________________ 41
Lock ___________________________________________ 41
Change Password _______________________________ 41
Task Manager ___________________________________ 41
TROUBLESHOOTING __________________________ 42
No Base Unit Attached___________________________ 42
Cannot Locate the Badge ________________________ 42
Your Password doesn’t work_____________________ 42
TECHNICAL SPECIFICATIONS _________________ 43
The AIR ID Base Unit __________________________________43
The AIR ID Badge_____________________________________43
The pcProx Base Unit __________________________________43
Index _________________________________________ 44
Proximity Activated Products 4
RF IDeas
Proximity Activated Products
RF IDeas offers a variety of wireless products for hands-free or
contactless identification and security. Please review the following
to choose which product best fits your need. If you do not see a
solution, please contact us. There are several software developers
licensing our technology and the solution you are looking for may
already be developed. We welcome your suggestions!
5Proximity Activated Products
AIR ID
Product FEATURE - BENEFIT
AIR ID (Active
Badge)
♦ Highest security
♦ Full two-way communication (transceiver
in Badge and Base)
♦ Open read/write memory banks for
expansion
♦ Badge securely holds NT/Novell
password
♦ Audit Trail
♦ TD2FTM Two-Factor Authentication
AIR ID LT (Active
Badge) ♦ Great for multiple users sharing a
computer
♦ Economical solution
♦ Badge transmits, Base Unit receives
♦ Audit Trail
♦ TD2FTM Two-Factor Authentication
pcProx TM (Passive
Badge) ♦ Great for multiple users sharing a
computer
♦ Passive badges, no batteries
contactless range is 1-3 inches.
♦ Economical solution
♦ Uses existing passive HID or Motorola
RFID proximity technology
♦ Unique learn mode reads ID from HID or
Motorola Indala badges
♦ Audit Trail
♦ TD2FTM Two-Factor Authentication
Enterprise
Management
Software
♦ Centralized Management of all users
♦ Lowers cost of ownership
AIR ID Developer’s
Kit ♦ Complete API Kit supporting both AIR
ID, AIR ID LT, and pcProx
♦ Platform independent
♦ Dynamic range adjustment
♦ Read/write ability with AIR ID
♦ Private label
♦ AIR ID Aware Certification Program
3rd Party AIR ID
Aware Products ♦ Sun Solaris Desktop Security
♦ Apple Macintosh Desktop Security
♦ Machine Control Active X controls
♦ People Location System
♦ Healthcare Security Products
What’s New In Version 2 6
RF IDeas
What’s New In Version 2
The AIR ID system is greatly expanded with the release of Version
2. New features include the ability to centrally manage all AIR ID
system users using the following new Enterprise Management
Functions:
TD2FTM Two-Factor Authentication – TD2F is our time definable
two-factor authentication. This provides an additional level of
security for the user and the organization. Two-factor
authentication allows you to optionally, require the user to present
two types of authentication:
1. Bring something (i.e. the badge)
2. Know something (i.e. their password).
The implementation of this powerful system is the key. You can
specify that the second factor (i.e. entering a password) is required
on some periodic basis such as x hours or days. Setting it to 24
hours will require the user to validate themselves every day. This
provides additional security from the loss or theft of a badge. If
you lose you badge, then effectively within 24 hours the badge will
not function without a valid password for this user.
This feature also allows AIR ID to become a true two-factor
system. TD2F can be configures to always require the user to type
their password. Therefore without both the badge and password,
the user cannot enter the protected system.
TD2F is flexible and can be configured uniquely for each user.
Thus certain users such as the administrator might benefit from
the true two-factor approach while other less sensitive users can
benefit from the hands-free approach. The flexibility of TD2F is a
true breakthrough in authentication technology.
Enterprise Support – This new feature allows the administrator to
specify a server or central location for the AIR ID database and
system information. This centralized approach greatly reduces the
time spent associated with issuing badges, modifying user’s
access to machines in the organization, and generally reduces the
total cost of ownership (TCO) of a system’s maintenance. The
administrator may add or re-assign individual’s from any machine
in the organization that has the AIR ID software installed.
7Understanding Wireless Identification
AIR ID
AddUser – Expanded to include the assigning of each individual
to specific machines within the enterprise. New ‘Learn Mode’ for
pcProx badges.
Enterprise Support through the Assignment Button – Allows
the administrator to easily modify user access to machines with
the use of check boxes
Enterprise Support through the Machine Button – Allows the
administrator to view which machines in the enterprise are
registered in the AIR ID system.
Enterprise Support through the Audit Log – Expanded to allow
the administrator to view activity associated with AIR ID access by
user or machine. Audit logs may now be exported in a comma-
delimited file.
NT GINA Pass-Through Mode – AIR ID now by default passes
through to the installed Microsoft GINA. This is important if your
organization is already using a third party supplied GINA with an
NT workstation or server. The ‘pass-through mode’ permits our
AIR ID GINA (RFIDGINA.DLL) to thread through and use the other
supplied GINA as the vehicle to the authentication authority on
your LAN.
Understanding Wireless Identification
What is AIR ID® Proximity Activated Identification?
AIR ID (Active Badge) is a proximity activated access control
system that tells the PC when the authorized user is present.
Unlike password systems, biometrics readers, and smart cards,
AIR ID uses RF (radio frequency) and therefore the user has no
involvement, giving the PC the ability to detect when the user has
left the area. Once the user has left the area, the PC is
automatically locked. When the user returns, the authenticating
information is exchanged between the AIR ID Base Unit attached
to the PC and the AIR ID Badge worn by the user. The result is a
complete lock and reactivation of access to the PC - all 100%
hands-free!
Why is it necessary?
With the proliferation of PC’s, cash machines, security systems,
and electronic locks, users are increasingly burdened with the
Understanding Wireless Identification 8
RF IDeas
requirement of entering passwords and PINs (person identification
numbers) to gain access to these protected systems. AIR ID
eliminates the burden without compromising privacy or security.
Who can benefit with the AIR ID System?
AIR ID is necessary for PC users who have access to sensitive
files or those who simply want the convenience of automatic login
and walk-away security. Employees using Win95/98/NT operating
systems will benefit with AIR ID. It eliminates the problems of
manual interaction-based security, increases efficiency,
compliance, and may also prevent security breaches.
Below are some examples of environments that will find AIR ID
useful:
Medical - Hospitals and medical centers where nurses, doctors,
and administrative personnel need quick and secure access to
patient records without the burden of constant login and logout
functions.
Financial - Trading floors, banks, insurance companies and other
financial institutions working with sensitive information, and
performing financial transactions, that should not be viewed by
unauthorized users. These users also benefit from AIR ID’s audit
log.
Corporate - HR, MIS, payroll, tax departments, company
executives, secretaries, sales personnel, etc. Departments
responsible for their own company sensitive data who are
concerned of inadvertently releasing information to other company
employees through unattended logged in systems. By using AIR
ID the user can comply without extra effort.
Government - Employees and government contractors who have
confidential information that should be secured at both their
desktops as well as at the network level. These Government
contractors are usually required to enforce an unattended PC
policy. This policy is easily achieved with AIR ID.
What is included with the AIR ID Kit?
• Base Unit, Badge (credit card size)
• Badge clip
• AIR ID Screensaver software
• NT GINA software
• Novell Login module
• Installation and User Manual on CD
9Understanding Wireless Identification
AIR ID
What is pcProx TM Proximity Activated
Identification?
PcProx (Passive Badge) is the newest addition to our line of
proximity activated access control systems. pcProx significantly
lowers deployment and implementation costs for users of HID’s or
Motorola Indala’s line of facility access proximity badges since the
same badge can now be used for PC logon and access control.
pcProx is different from the AIR ID line in that there is no battery in
the badge. While this passive approach to proximity reduces the
range, it is perfect for companies that want to increase security
and compliance while leveraging a single ID badge solution for
computers and buildings. The user simply waves their existing HID
badge over the pcProx reader and access is granted. A standard
time-out can then be utilized to auto-lock the system after
inactivity.
Many companies can now avoid issuing user-name and
passwords to employees for their computer access needs. This
greatly improves compliance since users can’t write down or
otherwise share their passwords with others.
The pcProx reader functions using the same AIR ID software.
What is included with the pcProx Kit?
• HID compatible Base Unit reader
• AIR ID Screensaver software
• NT GINA software
• Novell Login module
• Installation and User Manual on CD
Hardware Installation 10
RF IDeas
How does AIR ID Operate?
The main components of the AIR ID system are the Base Unit and
Badge. The Base Unit is attached to the serial port using the cable
and adapter. The badge may be clipped to the user's belt, jacket,
collar, inside front pocket, or worn around the neck.
(Active badge users only) As a user approaches their PC, the
system automatically detects the user, using radio frequency (RF)
communications to exchange the user authentication information,
granting immediate access. If the PC user walks away, the
system detects this event and is automatically secured and enters
into a screensaver mode. When an unauthorized person attempts
to use the PC, access is denied.
What are the minimum system requirements?
• 486-DX33 with CD ROM drive
• 2 MB RAM (10 MB hard disk space available for AIR ID
software).
• 1 available serial port (unused by other devices)
• Microsoft Windows 95, 98 or NT v 4.0 SP3/4
• For Windows NT, the installer as well as the user must have
administrative rights to access and modify AIR ID files.
Caution: Turn off your system prior to attaching any
peripherals.
Note which communications port number you are using to
attach the Base Unit.
11 Hardware Installation
AIR ID
Hardware Installation
Locate an open serial port on the system. If there is a 9 pin serial
port connector present, attach the Base Unit’s 9 pin connector to
the PC serial port. The Base Unit is self-powered by the serial port
and therefore no other connections are required.
You may place the Base Unit next to your monitor, beside your
PC, or where you feel appropriate.
(Active badge users only) Adjustments may be needed (for the
orientation and placement of the Base Unit) to create a practical
proximity distance in the viewable range of your monitor. Keep in
mind that metal objects will affect the Base Unit’s RF
communications with the AIR ID Badge.
Windows 95/98 Users
To verify which serial port is available, follow these steps:
1. Click Start
2. Select Settings
3. Click Control panel
4. Select System
5. Select Device Manager
6. Listed under the category, Ports, locate an available serial
port (i.e. COM1 or COM2). Verify this port agrees with the
connector attached to the Base Unit.
Windows NT Users
To verify which serial port is available, follow these steps:
1. Click Start
2. Select Settings
3. Click Control panel
4. Select Ports
5. Listed under the category, Ports, locate an available port( i.e.
COM1 or COM2)
6. Verify this port agrees with the connector attached to the Base
Unit.
Hardware Installation 12
RF IDeas
AIR ID Badge & Battery
(Active badge users only) Your Badge comes complete with a coin
cell lithium battery (CR2025). The battery may be replaced by
placing the badge face down (logo side down) and pulling open
the battery drawer located on the bottom of the badge. The (+)
side of the battery faces up when placed in the battery holder.
When the battery is seated properly into its holder, the battery
drawer slips easily into the badge.
Battery Life (Active badge users only)
The battery is expected to last up to one year. Factors that may
affect the battery life are:
• The length of time you are at your desk during the day.
• How often you are at your desk when there is no keyboard or
mouse activity.
• If the Badge Sensing is set to Room Proximity to poll for the
badge or checked for the next keyboard or mouse activity.
• The number of seconds or minutes of inactivity before the
screen saver is launched by Windows operating system.
• Proximity of other AIR ID users.
pcProx Badge (Passive badge users only)
The pcProx badge is the same as your supplied HID badge for
your facility access control system. This is a passive badge and
therefore requires no battery. Energy required for the badge is
supplied by the pcProx Base Unit once the badge comes within
range (approximately 1-4 inches).
13 Software Installation
AIR ID
Software Installation
Please refer to the Installation Guide supplied with this User
Guide.
If there is a problem with the installation, allow the setup program
to uninstall. Should you need to reinstall or remove the AIR ID
software, always use the Control Panel’s Add/Remove Programs
icon so the system is successfully removed, and reboot.
Software Setup 14
RF IDeas
Software Setup
In this section you will:
1. Configure Windows to enable the AIR ID screensaver
application and set any graphical preferences.
NT NOTE: NT users may use other 3rd party screen savers
provided they use the Keyboard/Mouse activation mode. Screen
savers from other companies do not support the use of the Room
Proximity mode unless they are “AIR ID Aware” (these activation
modes are discussed later).
2. Set the Base Unit COM port, active badge user will define the
proximity zone, set the screensaver Wait time, and choose the
type of Badge Sensing desired.
3. Add users, and perform the Base Unit orientation setup.
Enable the AIR ID Screensaver in Windows
To get started, follow these steps:
1. Click Start
2. Select Settings
3. Select Control Panel
4. Click Display
5. Select the Screen Saver tab. If this tab is not shown you will
need to use the AIR ID software to unlock this tab-see the
‘Administrative Functions’ section of this manual.
6. Click on the down arrow and Select AIR ID
7. The Password Protected box behaves slightly different in the
operating systems Windows 95/98 and NT.
15 Software Setup
AIR ID
NT Note: For NT, if the Password Protected box is not
selected, user can gain access without a badge or password.
This may be useful for users who wish to use the logon (GINA
replacement) facilities of the AIR ID system, but not use the
daytime walk-away features of the system achieved with the
screen saver application.
8. Password Protected - Under Windows 95/98, this selection
determines if we validate using your Windows password
(checked). If checked, you must use your Windows password
when entering the user into the AIR ID system. If left
unchecked, any password may be entered in the AIR ID
system for this user.
9. The Preview buttons is not supported at this time.
10. The Wait field sets the number of minutes the
mouse/keyboard will be inactive before launching the
screensaver. This Windows parameter value will determine
how soon the system will become secure once you leave your
PC. Windows defaults to a minimum of one (1) minute delay.
Software Setup 16
RF IDeas
NOTE: The AIR ID software provides a function to set this delay in
seconds and allows settings as low as 10 seconds. This is very
useful for providing a timely proximity activated system. There are
two important things to be aware of when choosing to use the AIR
ID delay:
1. Every time you click OK in the Control Panel’s screensaver
dialog box the Windows delay (in minutes) is sent to the
operating system thus resetting the AIR ID setting. Therefore
you will need to use the AIR ID software in order to reset this
parameter in seconds or to a value less than one minute.
2. The lower you set this value, the shorter the period of time the
PC is exposed when you step away and this increases the
security of the desktop. Lowering this value does require the
badge to respond more often and this will affect the life of your
AIR ID battery.
Click the Settings button and the AIR ID setup screen will appear.
17 Software Setup
AIR ID
This screen will allow you to modify the settings related to the
graphical aspects of the screensaver. Use the slide bar to modify
the size of the circles.
If you prefer to have a scrolling text message displayed, click the
Checkbox labeled “No Graphics - Use Text Below”. Enter the
appropriate message in the field beneath the checkbox. This
message is then scrolled during screensaver operation.
All other settings related to the user(s), passwords, and proximity
settings are described in the next section.
Setting AIR ID System Parameters
The AIR ID Setup software is found by using the Windows START
button located on your desktop. From there select Programs and
locate the AIR ID folder. In the AIR ID folder, you will find the
Readme file together with the AIR ID application and other related
files. Select the AIR ID application to begin setting the various AIR
ID parameters.
AIR ID Startup Screen (First Time Users)
If this is your first time running the application, or you have chosen
not to disable the Startup Screen, you will see the AIR ID Startup
Screen. This screen is intended for first time users.
Software Setup 18
RF IDeas
Step 1 - Enter the COM Port on which the AIR ID base unit is
attached. This function will test the communication with the base
unit. If the AIR ID software cannot communicate with the base unit,
an error message will be displayed. If an error occurs, check that
the Base Unit is properly attached to the system and the correct
port number is being used.
Step 2 – DB Location – This location specifies where the AIR ID
software will retrieve the required database information. If you are
using the enterprise option and have centrally located the
database, use the file dialog box to select the centrally located file,
else the system will default to the database located on the client
machine.
Step 3 – Set Admin Password – All AIR ID system ship with the
Admin password set to ‘12345678’. For security reasons, change
this password to a new value. Be sure to remember this value or
store in a secure location.
Step 4 – Add User – Add the username, domain (if no domain
leave blank), badge address (located on back of the AIR ID
badge), password and two-factor options. If you have selected the
enterprise installation, you must also select the appropriate
machines that this user will be allowed to have hands free access.
(AIR ID users only) Be sure to leave the Write to AIR ID Badge
checkbox selected so that the necessary information is written to
the badge. Click the Add User button to write the information to
the badge and database.
NT users must use the same NT username, domain, and
password as currently used in the NT User Manager or Domain
Manager.
Step 5 – AIR ID Settings – This step allows you to test your
badge. Use the controls to select your user name. You can then
use the Get Password button to test the communication to the
badge. A green visual badge indicator shows that the badge was
read. A red indicator shows that the badge was improperly read.
19 AIR ID Application (Standard Launch)
AIR ID
You can select the Continuos button and then select the Get
Password button to perform repeated reads. This allows you to
see how well your badge is being read in your workspace. If you
are getting a high percentage of bad reads or your range is too
long, you can refer to the Orientating the Base Unit section of
this manual for proper settings.
Show this Startup Screen (Check Box) – This check box is
located in the upper right hand corner of the Startup Screen. If
you would like to disable the Startup Screen for future launches,
clear the checkbox labeled Show this Startup Screen. If you
would like to reactivate this screen in the future, use the similar
checkbox found under the About tab located in the standard AIR
ID application. Press the Exit Initial Setup button located at the
bottom, and proceed to the next section
Exit Initial Settings - This button will exit you from the AIR ID
Startup Screen and launch the normal AIR ID application front
end.
AIR ID Application (Standard Launch)
Once the Show Startup Screen check box has been disabled or
the Exit Initial Settings button has been selected, the AIR ID
application will use its standard launch. This mode allows direct
entry of program options and more detailed options for the
application. These options are described in the next section.
Base Unit Dialog Tab 20
RF IDeas
Base Unit Dialog Tab
The Base Unit tab allows all Base Unit options to be set. These
options affect the proximity distance (Active Badge users only),
Com Port setting, badge sensing mode, as well as how often the
AIR ID system checks for the user. All options are described in
detail in this section.
Base Unit Com Port
Before adding user(s) and badge(s) to the system, set the Base
Unit parameters by typing the Com Port number which the AIR ID
Base Unit is attached: 1 for COM1, 2 for COM2 etc.
You may verify this communication is correct by reading the
version of the Base Unit. Press the button labeled Get Base
Version. The three boxes to the right of the button will display the
version of firmware located within the Base Unit. If you receive an
error message, you will need to verify the connection between the
PC and Base Unit and make sure you are selecting the proper
COM port.
Get Base Version
Pressing this button will cause the software to read the Base Unit
directly. This is useful for:
1. Technical support issues
2. Verifying the Com Port is attached correctly
3. Verifying the Com Port is open for communication
4. Verifying the Base Unit is working properly
21 Base Unit Dialog Tab
AIR ID
Base Proximity Range
(Active badge users only)
Before we set the range, we need to discuss the scope of the
product and its intended purpose.
Generally speaking, the range is variable from approximately 3 to
30ft. There are several factors that affect how the range of the
Base Unit will communicate with the ID Badge.
Note: Badges Must be Worn on the Person
The Badge must be worn by the user. A Badge which is not worn
by the person will have much greater ranges (often 10 or more
extra feet of proximity detection) than one that not. We do not
recommend placing the Badge in a wallet or pocket where the
user’s weight may be placed on the Badge. The housing is not
designed to accommodate this usage.
Radio Frequency Issues
Since the communication is using radio frequency (RF), metal
objects in the proximity range will cause the signal to reflect.
These reflection create dropout zones (areas where the reflected
signal combines inversely with the main signal reducing apparent
signal strength). This effect can prevent the Base unit from reading
the Badge, thus unintended locking of the PC can occur. RF IDeas
has designed the Base Unit to minimize this effect. If you are
experiencing excessive dropouts, you should try moving or
rotating the Base Unit and/or adjusting the Base Proximity
Range.
Using a Practical Proximity Zone
In practice, the proximity zone should be set to function reliably
within the viewable range of your monitor, or at arms reach of your
keyboard (whichever is greater). For practical purposes, the PC is
not usable beyond this range except for background processing.
Windows permits programs in the background to continue to
operate while in the screensaver mode.
If you are within a short distance of other AIR ID users, there is a
possibility that their Base Unit signal will interfere with your Base
to Badge communication. For this reason, you may find times
where a second reading of the Badge is required in order to gain a
Base Unit Dialog Tab 22
RF IDeas
successful access. Setting your range to the shortest reliable
setting may minimize any possible interference.
As a rule of thumb the range selections are as follows:
Shortest 3-8 feet
Short 4-12 feet
Medium 6-15 feet
Long 10-30+ feet.
As discussed earlier, the range depends on many factors
associated with your work environment and may vary beyond
these distances.
For now, set the range to Long. Select the Long radio control
button under the Base Proximity Range grouping.
Positioning the Base Unit
Position the Base Unit relatively close (2 to 5 feet) to where you sit
at your keyboard. The signal will reach the badge easier if the
Base Unit is positioned in front of you. A good location might be
tucked under the front corner of your monitor on the side you
generally wear your badge, with the Base Unit’s antenna toward
you and the cable following behind the monitor.
To perform final orientation adjustments, you will need to first add
a user and then follow Get Password (continuous) procedure.
This will be more fully described in the “Reading a Badge –
Orientating the Base Unit” section of this manual.
Screensaver Wait Time (seconds)
Like any screensaver under Windows 95/98/NT, the screensaver
is launched when there is no keyboard or mouse activity for the
period of the specified WAIT time. As mentioned earlier, the
WAIT time can be set both using Windows Display Settings and
using the AIR ID application and thus cause some confusion. Both
methods effect the value the screensaver uses to determine its
launch countdown. Any modifications to the Windows Display
Properties will reset the value to the time set in Display
Properties/Screensaver/Wait setting. Therefore always use the
AIR ID program to reset the wait settings after modifying any
Display Properties items.
23 Base Unit Dialog Tab
AIR ID
The Wait time can be set to a minimum of 10 seconds. Remember
that the lower the Wait setting, the more Badge will respond and
thus the shorter the battery life. We recommend using a 15-30
second setting as a good starting point. If this time is too long in
your environment, set this Wait time to its minimum value of 10
seconds.
Note: The Windows Wait time is entered in minutes while the AIR
ID Wait time is entered in seconds.
Once this WAIT period has elapsed, the AIR ID screensaver is
launched by the operating system. Before the screen is blanked,
AIR ID checks the defined proximity area for a valid authorized
Badge. If one is found, the screensaver execution is terminated
immediately and control is returned to the user. In Windows 95/98
you will notice the cursor turns to an hourglass briefly during this
checking procedure. If no valid badge is detected, the display,
keyboard and mouse are secured while the Ctrl-Alt-Del (and on
the newer keyboards, the special Windows key) are disabled until
a valid user Badge is found, or valid password is entered.
Screen Saver Wait Time when no Base Unit
Attached
This option allows a second wait time to be used when AIR ID
detects the Base Unit has not been attached. This setting is
convenient for docking station users who bring their notebook
computers home or on the road and do not require the security of
AIR ID. AIR ID will use this alternate wait time so that the
screensaver is not activated so aggressively when manual entry is
required due to no Base Unit being attached.
The option is entered in seconds. For a setting of 10 minutes
before the screensaver is launched enter 600 (seconds).
Badge Sensing
Once the system is locked, there are two methods on how AIR ID
will detect the returning user.
If Keyboard/Mouse mode is selected, your badge will be checked
once a key on the keyboard is pressed or the mouse is moved.
This mode of operation is recommended to prolong the battery life
Base Unit Dialog Tab 24
RF IDeas
and to minimize interference with other AIR ID users in the near
proximity. It is also a more practical method in that you normally
want an event to occur before the screensaver is released. If you
walked back to your workspace accompanied by another
individual you may not necessarily want the screensaver to unlock
and possibly show confidential information on your screen.
If Room Proximity is selected, the PC will detect your presence
as you approach your computer. This mode forces the
screensaver software and the Base Unit to continuously poll the
proximity area for the presence of the allowed active or passive
badges.
(Active badge users only) In general, this mode is not
recommended; it causes continuous signals, can interfere with
other user’s badge detection in the area or adjacent rooms, and
may reduce the life of the coin cell battery in your Badge.
Caution: (Active badge users only) Selecting room proximity may
cause additional RF activity within your area or adjacent rooms.
This mode will cause the other units to be less responsive since
they will need to wait for clear air time. Setting the Badge Sensing
to Keyboard/Mouse can minimize this effect
In either case, once a key on the keyboard is pressed, or the
mouse is moved and no valid Badge is detected, you will receive a
Password Dialog Box. This permits you to manually enter a valid
password and gain access to the system If the two-factor option
has not been selected.
NT Users: If you are using a 3rd party supplied screensaver,
Keyboard/Mouse is the only Badge Sensing Mode available.
Note: If you have the More than 10 users for this PC checkbox
selected, the Room Polling is automatically deactivated.
25 Base Unit Dialog Tab
AIR ID
Multiple Users on This PC
This section does not apply to pcProx or AIR ID LT users.
However, both pcProx and LT support multiple users per PC.
The AIR ID system has the ability to auto-detect more than one
badge per PC. Since each badge has its own address and they all
operate on the same frequency, there are choices you can make
to optimize the performance of AIR ID on your system. Typically
the Base Unit will detect a badge in less than 1/2 second. When
you have up to 10 individuals authorized on your PC, this can
cause a delay of up to 4-5 seconds. Choosing one of the
alternative badge search methods can reduce this delay.
Under 10 Users (auto-scan)
Windows 95/98: The last authorized user’s badge is
checked first. If this user is not present, the software will
cause the Base Unit to look for all authorized users on this
PC, until a valid user is found. If no valid badge is found, the
user attempting to gain access will then see a password
dialog box. Once a valid password is entered manually,
access is granted.
Windows NT: For hands-free logon the Windows 95/98
procedure above is used. For screensaver operation, only
the user who is logged into the NT session is checked.
More Than 10 (auto-scan)
Windows 95/98: The last authorized user’s badge is checked
first. If this user is not present, the software will cause the
base unit to look for any badges within the proximity zone set
for this station. This is done by requesting all badges to
respond with their addresses. Statistically, it is possible that
more than one badge may respond at the same time causing
RF interference. The result is the base unit doesn’t receive
accurate data and cannot grant access.
Windows NT: For hands-free logon the Windows 95/98
procedure above is used. For screensaver operation, only the
user who is logged in is checked.
Badges Dialog Tab 26
RF IDeas
More Than 10 (keyboard)
Windows 95/98: The last authorized user’s badge is checked
first. If this user is not present, the software will display a
password dialog box permitting the user to gain access by:
1. Presenting a valid password, or
2. Entering the first 1 to 5 characters of the Username. By
entering the first 1 to 5 characters of the Username, the
badge search is limited to only the users on this machine
who match this condition. For example, assume your
Username is ‘Sam’, entering ‘SA’ in the dialog box would
cause the AIR ID system to search for badges whose
users have name like ‘Sam’, ‘Sally’, or ‘Sarah’. If you
happen to know that there are no users on this system
with usernames that begin with the letter ‘S’, there is no
need to enter more than ‘S’.
Windows NT: For hands-free logon the Windows 95/98
procedure above is used. For screensaver operation, only
the user who is logged in is checked.
27 Badges Dialog Tab
AIR ID
Badges Dialog Tab
The Badge(s) Tab allows the adding, deleting and editing of
users. This function also allows the badges to be tested for proper
operation. Functions within this tab help the user adjust the
orientation of the base. All functions are described in this section.
Overview
All AIR ID screensaver systems have a database that holds
various user information. The Badge(s) Dialog Tab is a
convenient screen to view user information and test the badge’s
RF characteristics in your environment. A Visual Badge Indicator
is shown to assist the user in identifying where signal cancellations
may exist and adjust the Base Unit location in order optimize
performance.
Types of Users
There are three types of users in the AIR ID system:
Administrative Users
There is one administrative user (Username is “ADMIN”),
permitted in the AIR ID system. This user has the ability to add,
delete and edit users on the system as well as modify other
system settings. The “ADMIN” user does not have proximity badge
capability. This protects the system from being compromised
when the AIR ID ADMIN user is near, but not using a system
protected with AIR ID.
Badges Dialog Tab 28
RF IDeas
Non-Badge Users
You are permitted to add other users to the system who are not
yet using AIR ID badges.
AIR ID Badge Users
These users may gain access to the system using either their
badge or manual password entry. If the two-factor option is
selected then the badge and password are required in order to
gain entry.
TIP: If you are the only user on your system, you should set your
“admin” password to the same as your user password to avoid
confusion.
Set (Changing) Password
To change password, click on the SetPswd button. A change
password dialog box will appear. Enter your Old Password, type
your New Password, and Confirm Password.
(Active badge users only) Select the Write to AIR ID Badge check
box to write the password to the badge. When checked, it will be
written to both the badge and the database. If the box is not
checked, the change is reflected in the database only and any
badge for this user will not be recognized.
The Write to AIR ID Badge check box is disabled for AIR ID LT
and pcProx users.
NOTE: To synchronize a badge later, simply perform this
procedure again using the same password for the Old and New
Password fields. Make sure the ‘Write to AIR ID Badge’ check box
is selected.
To register the changes click the Set button.
NOTE: (Does not apply to LT and pcProx) If you feel an
authorized badge is lost or stolen you can use this procedure to
disable a lost or stolen badge by changing the password in the
AIR ID system. Since the badge is missing it will not reflect the
new password and it is essentially disabled.
29 Badges Dialog Tab
AIR ID
Get Password
This button allows you to read a user’s badge to:
• Verify the Badge & Base Unit are working
• Make sure the password is set correctly
• Determine a practical placement for the Base Unit
• (Active badge users only) Set the Base Unit’s orientation for
proximity range adjustments to achieve maximum reliability in
the monitor’s viewable and usable range
Reading a Badge - Orienting the Base Unit
1. Select a user from the database using the record selectors, on
both sides of the field AIR ID Users (the record selectors look
similar to those found on your VCR).
2. Once you have the user’s name shown in the User field, click
on the GetPswd button. This will cause the Base Unit to
request the password from the selected user’s Badge.
Once you select the Continuous checkbox, the AIR ID Badge will
read at approximately once per second. The AIR ID LT Badge will
be read once every two seconds.
(Active badge users only) This is useful for determining the setting
of the proximity range and in orienting the Base Unit for a reliable
operation. To cancel the continuous reading of the Badge, de-
select the Continuous checkbox.
If the Badge is read successfully, the Visual Badge Reader will
be displayed as a GREEN box.
If the Badge is read but the password from the badge does not
agree with the database, the Visual Badge Reader will be
displayed as a BLACK box. Typically the database and the badge
are not synchronized with the same password. If this is the case,
perform a SetPswd operation to synchronize the badge with the
database for this user.
If the Badge is not detected, the Visual Badge Reader will be
displayed as a RED box. If this occurs, you may have an incorrect
badge, a low battery in the badge, the badge is located out of the
range of the Base Unit, the orientation of the Base Unit needs to
Badges Dialog Tab 30
RF IDeas
be modified, or there were errors indicating the connection with the
Base Unit is incorrect.
With this screen you can also verify the Badge Address and check
whether the Badge Sense checkbox is checked. If this box is not
checked, the Badge will not be polled and this user can gain
access only by manual entry of a valid password.
NOTE: You can cause the Base Unit to continuously read the
Badge by first selecting the checkbox labeled Continuous, and
then pressing the GetPswd button. To stop the continuous
reading mode, de-select the Continuous checkbox.
NOTE: You will not be able to learn the contents of the password
by performing a GetPswd command.
By default, the ADMIN user is a non-badge user and does not
have Badge Sense capability.
Orienting the Base Unit
(Active badge users only)
To optimize the wireless connection between the Base Unit and
the AIR ID Badge, you may need to slightly rotate the orientation
of the Base Unit to reduce drop out zones (see RF Issues) and
enhance the communication between the Badge and Base Unit.
The best way to optimize the orientation is to…
1. Sit at your desk as you normally would with the keyboard and
monitor facing you.
2. Place the Base Unit at a convenient location either on the side
of you or facing you. Try placing it within 4 feet or so of your
chair. A good location might be tucked under the front corner
of your monitor with the Base Unit’s antenna showing.
3. Set the Continuous checkbox under the GetPswd button,
and press the GetPswd button so that the Base is constantly
requesting the badge’s password.
4. While maintaining your reading ability of the PC’s screen
contents, rotate your chair and move it back and forth slightly
noting the color of the Visual Badge Reader. If you notice
the RED indicator stays RED while you are able to read the
monitor, you probably need to rotate the Base Unit slightly (try
increments of 10-15 degrees), or change the range. Keep in
mind that a quick flash of RED is acceptable provided that the
GREEN indicator is maintained most of the time.
31 Badges Dialog Tab
AIR ID
The goal is to set the range for the shortest distance possible
while permitting a reliable response within the viewable range of
your monitor.
Administrative Functions
To gain access to the administrative buttons you need to enter the
AIR ID admin password.
A valid admin password yields the following screen:
Badges Dialog Tab 32
RF IDeas
NOTE: Since all AIR ID system ship with the same ‘ADMIN’ user’s
password (12345678), make sure you change this password in
order to maintain the security of the system.
Add User
Using the supplied fields, enter the User’s Username and their
Badge Address (found on the Badge label) into their
corresponding fields.
(For pcProx users) For pcProx users, use the ‘Learn’ button
located next to the Badge Address field. This will read the Badge
Address of your HID compatible badge.
NOTE: For NT Users, make sure that the Username and
Password entries are identical to those used for NT. NT Users
added to the AIR ID system will not be detected (logon or
screensaver) until the PC is rebooted. This is due to the way the
GINA provides its security.
If you want to add a temporary user or user without a Badge, leave
the Badge Address field empty.
AIR ID includes a provision for Two-Factor Authentication. When
enabled, this feature requires the user to provide a password
(manual) entry as specified by the Duration and Pwd Entry
33 Badges Dialog Tab
AIR ID
Required selections. This feature is useful for those concerned
about lost or stolen badges. It is also a great setting for
administrator users who want to benefit from the stronger two-
factor security. The value in the Duration field applies when either
the Hours or Days radio button are selected.
Note that when the Write to AIR ID Badge Check Box is
checked, the password will be written to the badge and the
database (Badge writing does not apply to AIR ID LT or pcProx
users). If you leave the box unchecked, only the database will
reflect the new user and this user will be allowed access only via a
keyboard entry. This is useful when you want to issue a
temporary password to co-workers or allow for supervisor access.
Edit User
The Edit User screen allows the administrator to modify Two-
Factor Authentication parameters or the default Domain used by
NT users. Once the parameters are modified, use the Modify
User button to register the changes.
Badges Dialog Tab 34
RF IDeas
Delete User
Select the User using the VCR style buttons and then click on
Delete User. Another dialog box will appear stating “You are
about to Delete a user, do you want to continue?” Make your
selection.
NOTE: If you feel an authorized badge is lost or stolen, simply
have the administrative user remove the lost badge user from the
system by using the Delete button. Another method that will
disable a lost or stolen badge is to simply use the SetPswd button
to change the password in the AIR ID system.
35 Badges Dialog Tab
AIR ID
Audit Log
The Audit Log button provides the administrator with the ability to
track user activity on the system, including the auditor’s activity.
Pressing this button brings up the Audit Log screen as shown
below.
The “admin” user may select to list the audit information by
Machine or User. Choosing the appropriate pull down button
makes the selection.
You may export the log information by first typing in the path and
file name, and then selecting the “Export to file” check box. Once
you select this option, you may choose the By User or By Machine
name selection and the output file will be created.
Audit: Windows 95 Specific
The following are the items which the system provides tracking for
Windows 95/98 users:
1. Access with a badge
2. Access via manual password entry
3. Add user, no badge
4. Add user with badge
5. Add user but badge programming failed
6. Delete user
Badges Dialog Tab 36
RF IDeas
7. Set password
This information together with the Username the date and time of
access is maintained for a specific number of days. The
administrator may set the number of days the log file is maintained
using the field provided.
Audit: Windows NT Specific
When using the Windows NT GINA (Graphical Interface and
Authentication) routine provided, the NT operating system can be
set to provide its own audit trail system. Therefore the access is
recorded through the operating system. The AIR ID system does
however keep track of the following: (in addition to the items
above)
1. Change Password
2. Change Password: Failed
3. Logon Badge
4. Logon Badge Fail
5. Logon Pwd
6. Logon: Pwd Failed
7. Logoff
8. Shutdown
37 Badges Dialog Tab
AIR ID
Assignment
This screen allows the administrator to assign user access rights
to various PCs throughout the organization. Select and highlight
the username using the drop down select box. Shown in the
Machine Assignment box are the available machines (standard PC
naming convention used) this user can be assigned access to.
A check indicates this user has access to this particular PC. Once
you have all the selections made, press the Modify User button to
register the changes. If there are additional machines not listed in
the Machine Assignment box you need to add, install the AIR ID
system on those machines and they will automatically be
registered (assuming the DBLocation is identical).
Badges Dialog Tab 38
RF IDeas
Machines
This button allows the administrator to delete PC machines in the
organization to the AIR ID system. The AIR ID system will
automatically add your machine name to the list when the AIR ID
software is installed.
Each PC will show its Machine Name in the box labeled: Current
Machine Name.
DB Location
39 NT Setting Dialog Tab
AIR ID
This feature allows the ‘admin’ to select the location for the
centralized database of AIR ID users. The ‘Current Location’
shows the path where the AIR ID user database is located.
Use the New Location path to relocate where you want to have
the AIR ID user database reside. Selecting the Copy AIR ID
System files will cause the database files to be copied to the new
location.
NOTE: If you decide to move these system files after the original
installation you must make sure that each client is modified to
point to the same location.
You may only use the Copy AIR ID System files for the first client
as AIR ID will detect a copy of the database already resides at the
target location..
Screensaver Lock
AIR ID permits the administrator to lock the Control Panel’s access
to the screensaver tab. This prevents the user from deselecting
screensaver operation or modifying the WAIT time.
NT Setting Dialog Tab
This section applies to PCs running Windows NT version 4.0 SP 3.
NT Setting Dialog Tab 40
RF IDeas
AutoDetect during Welcome - This permits hands-free badge
detection at the initial login session. (Non-PassThrough mode)
AutoDetect Badges- Allows polling of the badge for complete
hands-free (contact-less for pcProx users) operation at the first
logon screen (after the Welcome screen).
AutoDetect while Locked - This permits hands-free (contact-less
for pcProx users) badge detection from either a Locked state or
returning from screensaver operation.
Allow Anonymous Logout – Permits anyone to logout the
currently logged in user. If this is not selected, only the current
‘logged in’ user can perform the logout function
Require RF ID Badge for Anonymous logout – An AIR ID
Badge, authorized on this PC, is required for this operation.
Pass Through-GINA Enabled - Since other companies provide
GINA replacements for NT, there may be a need to have the RF
IDeas supplied GINA work together with other 3rd party GINAs.
RF IDeas’ GINA can operate in a Pass Through Mode when this
election is enabled.
WARNING: Please make sure you have an alternate boot-up
method as other GINAs may not be compliant with the RF
IDeas Pass Through Mode.
In the Pass Through Mode, the RF IDeas’ GINA first gathers the
credentials from the AIR ID Badge and system, and then submits
to the Pass Through GINA. The Pass Through GINA is the GINA
that was already installed on your PC before AIR ID was installed.
Therefore, this mode is only valid if this NT machine was using
another 3rd party GINA before installation of AIR ID.
Stop For Domain – Select this feature to stop the automatic logon
process at boot-up, providing you with an opportunity to select the
Domain using a pull down combo box. The username and
password will be automatically entered by the GINA. Note that in
order for this function properly to work, the username and
password must be the same for all Domains.
DelayAutoDetect after locking Workstation - Once you chose to
Lock you workstation, and you have set the AutoDetect while
Locked option above, your badge could detect you before you
leave the room and cause the workstation to be immediately
unlocked. This delay gives you time to leave the area before auto
detection begins.
41 NT Setting Dialog Tab
AIR ID
NT GINA
As mentioned earlier, under NT RF IDeas replaces the supplied
GINA with an AIR ID Aware GINA (RFIDGINA.DLL). The GINA
provides the user with the logon and logout dialog screens.
Note: NT users, be aware that your GINA file is going to be
replaced. The GINA DLL contains your LOGON procedures and
routine for Windows NT. If you are using 3rd party GINA
replacements this may cause these other products to function
improperly.
The following choices are available when you press ‘Ctrl-Alt-Del’
key sequence:
Logout
The selections under this button are as follows:
• Shut down the computer
• Shutdown and power off the computer
• Restart the computer
• Close all programs and log in as a different user
Lock
Selecting this button will lock the workstation or server, allowing it
to be opened only by the current user shown.
Change Password
This selection will allow you to change your user password. The
password changes will be reflected in the Badge (if available) and
the operating system.
Task Manager
Selecting this button launches the NT Task Manager.
TROUBLESHOOTING 42
RF IDeas
TROUBLESHOOTING
If your system is not working it could be for one of the following
reasons:
No Base Unit Attached
1. Check to be sure the base unit is plugged in.
2. Verify the COM Port selected agrees with the connector
on the PC. Refer to the section labeled Get Base Version
and review this step.
Cannot Locate the Badge
1. It could be the wrong badge
2. The badge is not in the database
3. Proximity range is too short
4. Battery too low, replace battery
Your Password doesn’t work
1. Your Badge password does not agree with the database.
Refer to change password section and review procedure to
set new password (SetPswd).
2. Your NT password, username, is different than the one used
in the AIR ID system.
If you are still experiencing problems, contact RF IDeas Technical
support dept:
(888) 542-4743 (8:30 - 5:30 Central Time).
43 TECHNICAL SPECIFICATIONS
AIR ID
TECHNICAL SPECIFICATIONS
The AIR ID System was developed with an open architecture
designed to allow for further integration. The API Software will be
provided to system integrators via The AIR ID Developer Kit.
The AIR ID Base Unit
916 MHz transceiver
Microprocessor
DB9 Connector
Approximately 3.75”x2.5”x1”
FCC ID M9MBU100
The AIR ID Badge
916 MHz transceiver
Microprocessor
Coin Cell Lithium Battery (CR2025)
Credit Card Size
Approximately 3”x2”x1/5”
FCC ID M9MMU100
The pcProx Base Unit
Proximity reader compatible with HID or Motorola Indala
badges.
Microprocessor
DB9 Connector
Approximately 3.75”x2.5”x1”
FCC ID M9MBUPCPROXH100 or M9MPCPROXM100
Index 44
RF IDeas
Index
A
About ................................19
Add User...........................32
AddUser............................. 7
admin....................28, 31, 35
ADMIN ..................27, 30, 32
Administrative .............27, 31
Allow Anonymous Logout
......................................40
Assignment.......................37
Audit................................... 7
Audit Log...........................35
Authentication ..................6
AutoDetect Badges ........40
AutoDetect during
Welcome ......................40
AutoDetect while Locked
......................................40
auto-scan..........................25
B
Badge Address...........30, 32
Badge Sense ....................30
Badge Sensing12, 14, 23, 24
Badges.............................21
Badges Dialog Tab .........27
Base Proximity Range......21
Base Unit Com Port20. See
COM Port
battery.12, 16, 23, 24, 29, 42
biometric ............................. 7
C
COM1 .........................11, 20
Confirmation Password ....28
Continuous................29, 30
Control Panel....................14
CR2025.......................12, 43
D
DBLocation .......................37
DelayAutoDetect after
locking Workstation....40
Delete User.......................34
Domain ............................. 33
drop out zones.................. 30
E
Edit User...........................33
Exit Initial Setup..............19
Export audit log.................35
F
FCC .................................... v
G
Get Base Version......20, 42
Get Password............22, 29
GetPswd ....................29, 30
GINA7, 8, 9, 15, 32, 36, 40,
41
Graphics ..........................17
K
Keyboard/Mouse ..14, 23, 24
L
Lock ..................................41
Logon....................25, 26, 36
Logout...............................41
LT....................25, 28, 29, 33
M
Machine .............................7
Machine Name .................38
Machines ..........................38
Modify User ...............33, 37
Multiple Users...................25
O
Old Password ...................28
orientation adjustments ....22
45 Index
AIR ID
P
Pass Through GINA......... 40
Password.......................... 28
Password Protected. 14, 15
Preview............................ 15
Proximity........................... 21
R
requirements .................... 10
RF Issues ................... 21, 30
Room Proximity.... 12, 14, 24
S
serial port.................... 10, 11
SetPswd ........ 28, 29, 34, 42
smart cards ........................ 7
Startup Screen ................. 19
T
Thin Mode ............See Gina
Two-Factor Authentication
................................ 32, 33
U
uninstall ............................ 13
username ................... 26, 37
Users...... See Administrative
V
Visual Badge Reader 29, 30
W
Wait...................... 14, 15, 22
Write to AIR ID Badge28,
33