Contents
- 1. user manual
- 2. user manual 2
user manual 2
TABLE OF CONTENTS
How to Read This Manual.................................................................................................................................6
Introduction.....................................................................................................................................................6
Legal Prohibition.............................................................................................................................................6
Disclaimer........................................................................................................................................................6
Type-Specific Functions.................................................................................................................................7
Model Names................................................................................................................................................7
Model Names................................................................................................................................................7
Model-Specific Information...............................................................................................................................8
Important Safety Instructions .........................................................................................................9
User Information on Electrical & Electronic Equipment...............................................................................9
Environmental Advice for Users..................................................................................................................10
Note for the Battery and/or Accumulator Symbol (For EU countries only)............................................11
Notes to Users of Facsimile Unit.................................................................................................................11
NOTICE TO USERS (NEW ZEALAND).....................................................................................................11
Important Safety Instructions .......................................................................................................13
Notes to Users in the State of California....................................................................................................13
ENERGY STAR Program..................................................................................................................................14
1. Guide to the Machine
Guide to Components......................................................................................................................................17
Exterior..........................................................................................................................................................17
Exterior..........................................................................................................................................................19
Exterior..........................................................................................................................................................20
Interior...........................................................................................................................................................21
Control Panel................................................................................................................................................22
Control Panel................................................................................................................................................23
Installing the Driver and Software...................................................................................................................25
Quick Install..................................................................................................................................................25
Installing the Printer Driver...........................................................................................................................25
Upgrading or Deleting the Printer Driver...................................................................................................26
Installing the Smart Organizing Monitor...................................................................................................27
Initial Setup.......................................................................................................................................................28
What is Smart Organizing Monitor?..............................................................................................................29
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2. Loading Paper
Supported Paper..............................................................................................................................................31
Non-Recommended Paper Types...................................................................................................................32
Print Area..........................................................................................................................................................33
Loading Paper..................................................................................................................................................36
Specifying Paper Type and Paper Size Using Control Panel...................................................................38
Specifying Paper Type and Paper Size Using Smart Organizing Monitor.............................................40
Placing Originals..............................................................................................................................................42
About Originals............................................................................................................................................42
Placing Originals on the Exposure Glass...................................................................................................44
Placing Originals in the Auto Document Feeder.......................................................................................45
3. Printing Documents
Basic Operation...............................................................................................................................................47
Printing on Both Sides of Sheets..................................................................................................................48
Canceling a Print Job...................................................................................................................................49
If a Paper Mismatch Occurs............................................................................................................................51
Continuing Printing Using Mismatched Paper...........................................................................................51
Continuing Printing Using Mismatched Paper...........................................................................................51
Continuing Printing Using Mismatched Paper...........................................................................................52
Resetting the Print Job..................................................................................................................................52
Resetting the Print Job..................................................................................................................................53
Resetting the Print Job..................................................................................................................................53
Preventing Paper Mismatch Errors..............................................................................................................53
4. Copying Originals
Copier Mode Screen.......................................................................................................................................55
Basic Operation...............................................................................................................................................56
Canceling a Copy.......................................................................................................................................57
Basic Operation...............................................................................................................................................58
Canceling a Copy.......................................................................................................................................58
Making Enlarged or Reduced Copies............................................................................................................60
Specifying Reduce/Enlarge.......................................................................................................................60
Specifying Reduce/Enlarge.......................................................................................................................61
Combining Multiple Pages..............................................................................................................................62
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Specifying Combine for Copying...............................................................................................................63
Copying Both Sides of an ID Card onto One Side of Paper........................................................................65
Copying an ID Card....................................................................................................................................65
Copying an ID Card....................................................................................................................................68
Making 2-sided Copies...................................................................................................................................70
Specifying 2 Sided Copying.......................................................................................................................70
Specifying the Scan Settings...........................................................................................................................73
Adjusting Image Density..............................................................................................................................73
Adjusting Image Density..............................................................................................................................73
Selecting the Document Type According to Original...............................................................................74
5. Scanning from a Computer
Basic Operation...............................................................................................................................................77
Using TWAIN scanner................................................................................................................................77
TWAIN Scanning.........................................................................................................................................77
Basic Operation for WIA Scanning...........................................................................................................79
6. Sending and Receiving a Fax
Fax Mode Screen.............................................................................................................................................81
Setting the Date and Time................................................................................................................................82
Entering Characters..........................................................................................................................................83
Registering Fax Destinations............................................................................................................................84
Registering Fax Destinations.......................................................................................................................84
Modifying or Deleting Fax Destinations.....................................................................................................85
Configuring Fax Destinations Using Smart Organizing Monitor.............................................................85
Sending a Fax..................................................................................................................................................87
Selecting Transmission Mode.....................................................................................................................87
Basic Operation for Sending a Fax............................................................................................................88
Specifying the Fax Destination....................................................................................................................90
Useful Sending Functions............................................................................................................................93
Specifying the Scan Settings.......................................................................................................................96
Using the Fax Function from a Computer (PC FAX).......................................................................................98
Basic Operation for Sending Faxes from a Computer..............................................................................98
Configuring Transmission Settings..............................................................................................................99
Configuring the PC FAX Address Book....................................................................................................100
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Editing a Fax Cover Sheet........................................................................................................................101
Receiving a Fax..............................................................................................................................................102
Selecting Reception Mode.......................................................................................................................102
Lists/Reports Related to Fax.........................................................................................................................105
7. Configuring the Machine Using the Control Panel
Basic Operation.............................................................................................................................................107
Copier Features Settings...............................................................................................................................108
Fax Features Settings.....................................................................................................................................111
Address Book Settings...................................................................................................................................117
System Settings...............................................................................................................................................118
Printing Lists/Reports.....................................................................................................................................124
Printing the Configuration Page................................................................................................................124
Types of Report..........................................................................................................................................124
Printer Features Settings.................................................................................................................................125
8. Configuring the Machine Using Smart Organizing Monitor
Checking the System Information.................................................................................................................127
Checking the Status Information...............................................................................................................127
Checking the Status Information...............................................................................................................128
Checking the Status Information...............................................................................................................129
Checking the Status Information...............................................................................................................130
Checking the Status Information...............................................................................................................131
Printing the Configuration Page................................................................................................................132
Configuring the Machine Settings................................................................................................................133
Tab Settings................................................................................................................................................133
Updating the Firmware..................................................................................................................................135
9. Maintaining the Machine
Replacing the Print Cartridge........................................................................................................................137
Cautions When Cleaning..............................................................................................................................139
Cleaning the Inside of the Machine.............................................................................................................140
Cleaning the Exposure Glass........................................................................................................................141
Cleaning the Auto Document Feeder...........................................................................................................142
10. Troubleshooting
Common Problems.........................................................................................................................................143
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Paper Feed Problems.....................................................................................................................................144
Removing Printing Jams.............................................................................................................................145
Removing Scanning Jams.........................................................................................................................149
Print Quality Problems...................................................................................................................................151
Checking the Condition of the Machine..................................................................................................151
Printer Problems.............................................................................................................................................152
Print Positions Do Not Match Display Positions......................................................................................153
Copier Problems............................................................................................................................................154
Scanner Problems..........................................................................................................................................155
Fax Problems..................................................................................................................................................156
Error and Status Indicate on the Control Panel...........................................................................................158
Messages on the Screen...........................................................................................................................158
Codes on the Screen.................................................................................................................................162
Error and Status Messages Appear on the Smart Organizing Monitor...................................................164
Error and Status Messages Appear in the PC FAX Window......................................................................166
11. Appendix
Notes About the Toner..................................................................................................................................167
Moving and Transporting the Machine.......................................................................................................168
Disposal......................................................................................................................................................168
Where to Inquire.......................................................................................................................................168
Consumables..................................................................................................................................................169
Print Cartridge............................................................................................................................................169
Specifications of the Machine......................................................................................................................170
General Function Specifications..............................................................................................................170
Printer Function Specifications..................................................................................................................172
Copier Function Specifications.................................................................................................................172
Scanner Function Specifications...............................................................................................................173
Fax Function Specifications......................................................................................................................174
Trademarks.....................................................................................................................................................175
INDEX...........................................................................................................................................................177
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How to Read This Manual
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Legal Prohibition
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing
certain items, consult with your legal advisor.
Disclaimer
Contents of this manual are subject to change without prior notice.
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.
Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.
In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.
For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
Two kinds of size notation are employed in this manual.
Some illustrations or explanations in this guide may differ from your product due to improvement or
change in the product.
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FiO
Type-Specific Functions
Type 1 Type 2
Model SP 110SF SP 111SF
PC FAX Not Available Available
TiO
Model Names
SP110SU: Type 1
SP111SU: Type 2
P
Model Names
SP110: Type 1
SP111: Type 2
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Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
CXP042
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• CODE XXXX -27, -29
• 220-240V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -17
• 120V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
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Important Safety Instructions
User Information on Electrical & Electronic Equipment
Users in the countries where this symbol shown in this section has been specified in
national law on collection and treatment of E-waste
Our Products contain high quality components and are designed to facilitate recycling.
Our products or product packaging are marked with the symbol below.
The symbol indicates that the product must not be treated as municipal waste. It must be disposed of
separately via the appropriate return and collection systems available. By following these instructions
you ensure that this product is treated correctly and help to reduce potential impacts on the environment
and human health, which could otherwise result from inappropriate handling. Recycling of products
helps to conserve natural resources and protect the environment.
For more detailed information on collection and recycling systems for this product, please contact the
shop where you purchased it, your local dealer or sales/service representatives.
All Other Users
If you wish to discard this product, please contact your local authorities, the shop where you bought this
product, your local dealer or sales/service representatives.
For Users in India
This product complies with the "India E-waste Rule 2011" and prohibits use of lead, mercury,
hexavalent chromium, polybrominated biphenyls or polybrominated diphenyl ethers in concentrations
exceeding 0.1 weight % and 0.01 weight % for cadmium, except for the exemptions set in Schedule 2
of the Rule.
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Environmental Advice for Users
Users in the EU, Switzerland and Norway
Consumables yield
Please refer to either the User’s Manual for this information or the packaging of the consumable.
Recycled paper
The machine can use recycled paper which is produced in accordance with European standard
EN 12281:2002 or DIN 19309. For products using EP printing technology, the machine can print
on 64g/m2 paper, which contains less raw materials and represents a significant resource
reduction.
Duplex printing (if applicable)
Duplex printing enables both sides of a sheet of paper to be used. This saves paper and reduces
the size of printed documents so that fewer sheets are used. We recommend that this feature is
enabled whenever you print.
Toner and ink cartridge return program
Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with
local regulations.
For details about the return program, please refer to the Web page below or consult your service
person.
https://www.ricoh-return.com/
Energy efficiency
The amount of electricity a machine consumes depends as much on its specifications as it does on
the way you use it. The machine is designed to allow you to reduce electricity costs by switching to
Ready mode after it prints the last page. If required, it can immediately print again from this mode.
If no additional prints are required and a specified period of time passes, the device switches to an
energy saving mode.
In these modes, the machine consumes less power (watts). If the machine is to print again, it needs
a little longer to return from an energy saving mode than from Ready mode.
For maximum energy savings, we recommend that the default setting for power management is
used.
Products that comply with the Energy Star requirement are always energy efficient.
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Note for the Battery and/or Accumulator Symbol (For EU countries only)
In accordance with the Battery Directive 2006/66/EC Article 20 Information for end-users Annex II,
the above symbol is printed on batteries and accumulators.
This symbol means that in the European Union, used batteries and accumulators should be disposed of
separately from your household waste.
In the EU, there are separate collection systems for not only used electrical and electronic products but
also batteries and accumulators.
Please dispose of them correctly at your local community waste collection/recycling centre.
FiO
Notes to Users of Facsimile Unit
Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/5/EC of
the European Parliament and of the Council of 9 March 1999 on radio equipment and
telecommunications terminal equipment and the mutual recognition of their conformity.
Notice to Users Accessing Analog PSTN in EEA Countries
This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN
compatibility is dependent on software switch settings. Please contact your service representative if
relocating this product to another country. In the event of problems, please contact your service
representative in the first instance.
The CE Declaration of Conformity is available by accessing the URL:
http://www.ricoh.co.jp/fax/ce_doc/ and selecting the product applicable.
FiO
NOTICE TO USERS (NEW ZEALAND)
• The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to its network. It indicates
no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it
provides no assurance that any item will work correctly in all respects with another item of
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Telepermitted equipment of a different make or model, nor does it imply that any product is
compatible with all of Telecom's network services.
• This equipment is not capable, under all operating conditions, of correct operation at the higher
speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such
circumstances.
• Devices connected to the telephone port may lose their memory if this fax machine is on line for
extended periods. To prevent this, such devices should have the facility for battery or similar
backup of memory.
• This device may be subject to ringing or bell tinkle when certain other devices are connected to the
same line. If this occurs, the problem should not be referred to the Telecom Faults Service.
• This equipment should not be used under any circumstances that may constitute a nuisance to other
Telecom customers.
• Telepermitted equipment only may be connected to the auxiliary telephone port. The auxiliary
telephone port is not specifically designed for 3-wire connected equipment that may not respond to
incoming ringing when attached to this port.
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Important Safety Instructions
Notes to Users in the State of California
Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/
perchlorate
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ENERGY STAR Program
ENERGY STAR® Program Requirements for Imaging Equipment
The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation
by promoting energy efficient computers and other office equipment.
The program backs the development and dissemination of products that feature energy saving
functions.
It is an open program in which manufacturers participate voluntarily.
Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction
devices. Energy Star standards and logos are internationally uniform.
This machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and Energy
Saver mode 2. The machine recovers from Energy Saver mode when it receives a print job, prints a
received fax, or when any key is pressed.
Energy Saver mode 1
This machine automatically enters Energy Saver mode 1 about 30 seconds after the last operation
is completed.
Energy Saver mode 2
This machine automatically enters Energy Saver mode 2 1 minute after the last operation is
completed.
Specifications
Energy Saver mode 1 Power Consumption*1 60 W or less
Default Interval 30 seconds
Recovery Time*1 10 seconds or less
Energy Saver mode 2 Power Consumption*1 5 W or less
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Default Interval 1 minute
Recovery Time*1 25 seconds or less
*1 Recovery time and power consumption may differ depending on the conditions and environment of the
machine.
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1. Guide to the Machine
Guide to Components
This section introduces the names of the various parts on the front and rear side of the machine and
outlines their functions.
FiO
Exterior
CXP001
11 13109 15 1716148 12
124
3
6 75
1. Control Panel
Contains a screen and keys for machine control.
2. ADF Cover
Open this cover to remove originals jammed in the ADF.
3. Input Tray for the ADF
Place stacks of originals here. They will feed in automatically. This tray can hold up to 15 sheets of plain
paper.
4. Tray Extension for the ADF
Pull out this tray extension to hold the originals.
5. Input Tray
This tray can hold up to 50 sheets of plain paper.
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6. Exposure Glass
Place originals here sheet by sheet.
7. Input Tray Cover
Set this cover up and pull out the paper source tray to load paper.
8. Tray Extension
Pull out and extend this tray extension to hold the output paper.
9. Fusing Pressure Release Lever
If paper is jammed, lower the lever on the left end, and then remove the paper.
10. Front Cover
Open this cover to pull out the output tray before printing.
11. Maintenance Cover
Lift up this cover to replace consumables or clear a paper jam.
12. Auto Document Feeder (Exposure Glass Cover)
The auto document feeder (ADF) is integrated with the exposure glass cover. Open this cover to place
documents on the exposure glass.
13. Tray Extension
Pull out this tray extension to hold the originals.
14. USB Port
Use this port to connect the machine to a computer using a USB cable.
15. Line and TEL Port
• Upper port: Port for external telephone connection.
• Lower port: G3 (analog) line Interface port for telephone line connection.
16. Power Connector
Connect the power cord to the machine here. Insert the other end of the cable into a nearby wall outlet.
17. Power Switch
Use this switch to turn the power on or off.
1. Guide to the Machine
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TiO
Exterior
CXP002
1 2 3 4 5
611
87 9 10 12
1. Control Panel
Contains a screen and keys for machine control.
2. Exposure Glass Cover
Open this cover to place originals on the exposure glass.
3. Input Tray
This tray can hold up to 50 sheets of plain paper.
4. Exposure Glass
Place originals here sheet by sheet.
5. Input Tray Cover
Set this cover up and pull out the paper source tray to load paper.
6. Tray Extension
Pull out and extend this tray extension to hold the output paper.
7. Fusing Pressure Release Lever
If paper is jammed, lower the lever on the left end, and then remove the paper.
8. Front Cover
Open this cover to pull out the output tray before printing.
9. Maintenance Cover
Lift up this cover to replace consumables or clear a paper jam.
Guide to Components
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10. USB Port
Use this port to connect the machine to a computer using a USB cable.
11. Power Connector
Connect the power cord to the machine here. Insert the other end of the cable into a nearby wall outlet.
12. Power Switch
Use this switch to turn the power on or off.
P
Exterior
CXP003
3 4 5 6
1 2
11
10 12
798 13
1. Maintenance Cover
Lift up this cover to replace consumables or clear a paper jam.
2. Input Tray
This tray can hold up to 50 sheets of plain paper.
3. Power Indicator
This indicator lights up blue when the machine is turned on. It flashes when a print job is received and while
printing is in progress.
4. [Form Feed] key
Press this key to resume printing if printing stops due to paper running out or a paper settings error.
You can also press this key to print a test page.
5. [Job Reset] key
Press this key to cancel an ongoing print job.
1. Guide to the Machine
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6. Alert Indicator
This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do
not match the settings specified by the driver, or when other errors occur.
7. Tray Extension
Pull out and extend this tray extension to hold the output paper.
8. Fusing Pressure Release Lever
If paper is jammed, lower the lever on the left end, and then remove the paper.
9. Front Cover
Open this cover to pull out the output tray before printing.
10. USB Port
Use this port to connect the machine to a computer using a USB cable.
11. Input Tray Cover
Set this cover up and pull out the paper source tray to load paper.
12. Power Connector
Connect the power cord to the machine here. Insert the other end of the cable into a nearby wall outlet.
13. Power Switch
Use this switch to turn the power on or off.
Interior
1
CXP043
1. Print Cartridge
A replacement consumable that is required to make prints on paper. It needs to be replaced after
approximately every 1,200 or 2,000 pages printed. For details about replacing the cartridge, see page 137
"Replacing the Print Cartridge".
Guide to Components
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FiO
Control Panel
• The actual control panel may look different from the illustration below, depending on the country of
use.
CXP100
12 3 4 56
7891011 12
1. [Copy/Facsimile] key
Use this key to switch the machine to copier or fax mode.
2. [Speed Dial] Key
Use this key to send a fax using a registered speed dial number.
3. [User Tools] Key
Press to display the menu for configuring the machine's system settings.
4. [OK] Key
Use this key to confirm settings and specified values, or move to the next menu level.
5. [Clear/Stop] Key
Use this key to cancel or stop a print job, document copying, fax transmission/reception, and other actions in
progress.
6. [Start] Key
Use this button to start fax transmit/receive or copy.
7. [ID Card Copy/On Hook Dial] Key
When the machine is in copier mode, use this key to perform an ID copy or modify ID copy settings.
When the machine is in fax mode, use this key to perform on-hook dialing.
8. Power Indicator
This indicator lights up blue when the machine is turned on. It flashes when a print job is received and while
printing, scanning, or fax transmission/reception is in progress.
9. Screen
Displays current status and messages.
1. Guide to the Machine
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10. Alert Indicator
This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do
not match the settings specified by the driver, or when other errors occur. It flashes slowly when the machine is
running out of toner.
11. Scroll Keys
Press these keys to move the cursor in each direction.
12. Number Keys
Use to enter numerical values when specifying settings such as fax numbers and copy quantities, or enter
letters when specifying names.
TiO
Control Panel
• The actual control panel may look different from the illustration below, depending on the country of
use.
CTT134
5
6
2
1
3
4
7
8
9
10
11
Guide to Components
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1. Original Type Indicator
Displays the original type in three levels.
The original type is indicated by which segment is lit on this indicator.
• Upper: Text/Photo
• Middle: Text
• Lower: Photo
2. Original Type key
Use this key to select the type of original.
3. Density Indicator
Displays the copy density in three levels.
The print density is indicated by which segment is lit on this indicator.
• Left: Lighter than normal
• Middle: Normal density
• Right: Darker than normal
4. [Density] Key
Use this key to adjust the copy density.
5. [ID Card Copy] Key
Use this key to perform an ID copy.
6. Screen
Shows the number of copies and the error code.
7. [Number of copies] Key
Use this key to change the number of copies.
8. [Stop/Clear] Key
When the machine is online, press this key to cancel an ongoing print job.
9. [Start] Key
Use this key to start copying.
10. Power Indicator
This indicator lights up blue when the machine is turned on. It flashes when a print job is received and while
printing or scanning is in progress.
11. Alert Indicator
This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do
not match the settings specified by the driver, or when other errors occur. It flashes slowly when the machine is
almost out of toner.
1. Guide to the Machine
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Installing the Driver and Software
You can install the necessary driver for this machine using the included CD-ROM.
The operating systems compatible with the drivers and software for this machine are: Windows XP/
Vista/7/8 and Windows Server 2003/2003 R2/2008/2008 R2/2012.
The procedure in this section is an example based on Windows 7. The actual procedure may vary
depending on the operating system you are using.
• Be sure to disconnect the USB cable from the machine and turn the machine off before beginning
the installation.
Quick Install
TiO
Use Quick Install to install the printer driver, TWAIN driver, WIA driver, and Smart Organizing
Monitor from the CD-ROM.
FiO
Use Quick Install to install the printer driver, TWAIN driver, WIA driver, and PC FAX driver from
the CD-ROM.
P
Use Quick Install to install the printer driver, and Smart Organizing Monitor from the CD-ROM.
1. Close all applications except this manual.
2. Insert the CD-ROM into the CD-ROM drive.
3. From the CD-ROM menu, click [USB Quick Install].
4. Follow the instructions in the installation wizard.
P
Installing the Printer Driver
1. Close all applications except this manual.
2. Insert the CD-ROM into the CD-ROM drive.
3. From the CD-ROM menu, click [DDST Printer Driver].
4. Follow the instructions in the installation wizard.
Installing the Driver and Software
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Upgrading or Deleting the Printer Driver
Upgrading the printer driver
1. On the [Start] menu, click [Devices and Printers].
• Windows XP, Windows Server 2003/2003 R2:
On the [Start] menu, select [Printers and Faxes].
• Windows Vista, Windows Server 2008:
On the [Start] menu, select [Control Panel], and then click [Printers] in [Hardware and Sound]
category.
• Windows 8, Windows Server 2012:
Click [Search] on the Charm Bar, and then click [Control Panel]. When the [Control Panel]
window appears, click [View devices and printers].
2. Right-click the icon of the printer model you want to modify, and then click [Printer
properties].
3. Click the [Advanced] tab.
4. Click [New Driver...], and then click [Next].
5. Click [Have Disk...].
6. Click [Browse...], and then select the printer driver location.
7. Click [OK], and then specify the printer model.
8. Click [Next].
9. Click [Finish].
10. Click [OK] to close the printer properties window.
11. Restart the computer.
Deleting the printer driver
1. On the [Start] menu, click [Devices and Printers].
• Windows XP, Windows Server 2003/2003 R2:
On the [Start] menu, select [Printers and Faxes].
• Windows Vista, Windows Server 2008:
On the [Start] menu, select [Control Panel], and then click [Printers] in [Hardware and Sound]
category.
• Windows 8, Windows Server 2012:
1. Guide to the Machine
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Click [Search] on the Charm Bar, and then click [Control Panel]. When the [Control Panel]
window appears, click [View devices and printers].
2. Right-click the icon of the printer you want to delete, and then click [Remove device].
3. Click [Yes].
4. Click any printer icon, and then click [Print server properties].
5. Click the [Drivers] tab.
6. Click the [Change Driver Settings] button if it is displayed.
7. Click [Remove...].
8. Select [Remove driver and driver package.], and then click [OK].
9. Click [Yes].
10. Click [Delete].
11. Click [OK].
12. Click [Close] to close the print server properties window.
FiO
Installing the Smart Organizing Monitor
Smart Organizing Monitor is a utility that allows you to modify the machine’s settings or view the
machine’s status from your computer. For details, see page 29 "What is Smart Organizing Monitor?".
1. Close all applications except this manual.
2. Insert the CD-ROM into the CD-ROM drive.
3. From the CD-ROM menu, click [Smart Organizing Monitor].
4. Select a language for Smart Organizing Monitor.
5. Follow the instructions in the installation wizard.
Installing the Driver and Software
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FiO
Initial Setup
When you turn this machine on for the first time, you must set the following items. Select each setting
using the [ ], [ ], or number keys, and then press the [OK] key.
• [Language]
• [Country Code]
• [Year]
• [Month]
• [Day]
• Date format
• Time format
• [Hour]
• [Minute]
1. Guide to the Machine
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What is Smart Organizing Monitor?
Install this utility on your computer from the included CD-ROM before using it.
Smart Organizing Monitor provides the following functions:
• Displays the status of the machine
Displays paper jam messages and other error messages.
• Paper size and type settings
Displays the settings for paper sizes or types available on this machine.
• Print test and configuration pages
Prints List/Report to check the list of settings for this machine and other information.
• Modify the system settings
Use to change custom paper size settings and other settings on this machine.
•
TiO
Modify the printer settings
TiO
Use to change print settings such as [Auto Continue:] and [I/O Time Out:] on this machine.
•
P
Modify the printer settings
P
Use to change this machine's print settings such as [Auto Continue:] and [I/O Time Out:].
•
TiO
Modify the copy settings
TiO
Use to change the machine’s copy settings such as [Reduce / Enlarge:].
•
FiO
Modify the Speed Dial
FiO
Register, change, or delete Speed Dial settings.
For details about basic instructions on how to use Smart Organizing Monitor, see page 127
"Configuring the Machine Using Smart Organizing Monitor".
What is Smart Organizing Monitor?
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1. Guide to the Machine
30 meihua-p2_mf2_com_user_guide_00106318_eng.xml
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2. Loading Paper
Supported Paper
Paper Size
• A4
• 81/2 " × 11 " (Letter)
• 81/2 " × 14 " (Legal)
• B5
• 51/2 " × 81/2 " (Half Letter)
• 71/4 " × 101/2 " (Executive)
• A5
• A6
• B6
• 16K (197 × 273 mm)
• 16K (195 × 270 mm)
• 16K (184 × 260 mm)
• 8 " × 13 " (F/GL)
• 81/2 " × 13 " (Foolscap)
• 81/4 " × 13 " (Folio)
• Custom Paper Size
The following paper sizes are supported as custom paper sizes:
• Approximately 90-216 mm (3.6-8.5 inches) in width
• Approximately 148-356 mm (5.8-14 inches)
Paper Type
• Plain Paper (65-99 g/m2 (17-26 lb.))
• Recycled Paper (75-90 g/m2 (20-24 lb.))
• Thin Paper (52-64 g/m2 (14-17 lb.))
• Thick Paper (100-130 g/m2 (26.6-34 lb.))
Paper Capacity
50 sheets
(70 g/m2, 19 lb.)
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Non-Recommended Paper Types
Do not use the following types of paper:
• Ink-jet printer paper
• GelJet special paper
• Bent, folded, or creased paper
• Curled or twisted paper
• Wrinkled paper
• Damp paper
• Dirty or damaged paper
• Paper that is dry enough to emit static electricity
• Paper that has already been printed onto, except a preprinted letterhead paper.
Malfunctions are especially likely when using paper printed on by other than a laser printer
(e.g.monochrome and color copiers, ink-jet printers, etc.)
• Special paper, such as thermal paper and carbon paper
• Paper weighing heavier or lighter than the limit
• Paper with windows, holes, perforations, cutouts, or embossing
• Adhesive label paper on which glue or base paper is exposed
• Paper with clips or staples
• When loading paper, take care not to touch the surface of the paper.
• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print
quality degradation, or malfunctions.
2. Loading Paper
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Print Area
The diagram below shows the area of the paper that the machine can print on.
From the printer driver
CHZ904
2
3
3
1
44
1. Print area
2. Feed direction
3. Approx. 4.2 mm (0.2 inches)
4. Approx. 4.2 mm (0.2 inches)
• The print area may vary depending on the paper size and printer driver settings.
•
FiO
Adjust the print position by specifying [Registration] in [System Settings].
•
TiO,P
To adjust the print position, specify [Registration] on the [System] tab in Smart
Organizing Monitor.
Print Area
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FiO,TiO
Copier function
FiO,TiO
CHZ904
2
3
3
1
44
1.
FiO,TiO
Print area
2.
FiO,TiO
Feed direction
3.
FiO,TiO
Approx. 4 mm (0.2 inches)
4.
FiO,TiO
Approx. 3 mm (0.1 inches)
FiO,TiO
• The print area may vary depending on the paper size.
FiO
Fax function
FiO
CHZ904
2
3
3
1
44
2. Loading Paper
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1.
FiO
Print area
2.
FiO
Feed direction
3.
FiO
Approx. 4.2 mm (0.2 inches)
4.
FiO
Approx. 4.2 mm (0.2 inches)
FiO
• The print area may vary depending on the paper size.
Print Area
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Loading Paper
Load a stack of paper for printing in the input tray on the back of the machine.
• When loading paper, be sure to configure the size and type of paper. When printing a document,
specify the paper size and type in the printer driver so that the settings configured when paper is
loaded can be used for printing.
1. Open the input tray cover and pull out the tray.
1
2
CXP044
2. After pulling out the tray, tilt it back and forth, and then attach the end of the input tray to
the machine.
1
2
CXP004
2. Loading Paper
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3. Raise up the paper support wire.
CXP045
4. Fan the paper before loading it in the tray.
CBK254
5. Slide the paper guide on both sides outward, and then load the paper print side up until it
stops.
1
1
2
CXP005
Loading Paper
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6. Adjust the paper guide on both sides to fit the paper width.
CXP006
7. Open the front cover and tray extension.
CXP046
FiO
Specifying Paper Type and Paper Size Using Control Panel
Specifying the paper type
1. Press the [User Tools] key.
CXP101
2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.
2. Loading Paper
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3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.
4. Press the [ ] or [ ] key to select [Paper Type], and then press the [OK] key.
5. Press the [ ] or [ ] key to select the paper type, and then press the [OK] key.
6. Press the [ ] key to return to the initial screen.
Specifying the standard paper size
1. Press the [User Tools] key.
CXP101
2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.
3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.
4. Press the [ ] or [ ] key to select [Paper Size], and then press the [OK] key.
5. Press the [ ] or [ ] key to select the paper size, and then press the [OK] key.
6. Press the [ ] key to return to the initial screen.
Specifying a custom paper size
1. Press the [User Tools] key.
CXP101
2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.
Loading Paper
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3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.
4. Press the [ ] or [ ] key to select [Paper Size], and then press the [OK] key.
5. Press the [ ] or [ ] key to select [Custom], and then press the [OK] key.
6. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.
7. Press the [ ] or [ ] key to specify the width, and then press the [OK] key.
8. Press the [ ] or [ ] key to specify the length, and then press the [OK] key.
9. Press the [OK] key.
10. Press the [User Tools] key to return to the initial screen.
Specifying Paper Type and Paper Size Using Smart Organizing Monitor
The procedure in this section is an example based on Windows 7. The actual procedure may vary
depending on the operating system you are using.
Specifying the paper type and paper size
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
5. Click [OK].
6. On the [Status] tab, click [Change...].
7. Select the paper type and paper size, and then click [OK].
8. Click [Close].
Changing the custom paper size
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
5. Click [OK].
6. On the [User Tool] tab, click [Printer Configuration].
2. Loading Paper
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7. On the [System] tab, select [mm] or [inch] in the [Measurement Unit:] list.
8. In the [Horizontal: (90 to 216 mm)] box, enter the width.
9. In the [Vertical: (148 to 356 mm)] box, enter the length.
10. Click [OK].
11. Click [Close].
Loading Paper
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FiO,TiO
Placing Originals
This section describes the types of originals you can set and how to place them.
About Originals
Recommended size of originals
Exposure glass
• Up to 216 mm (8.5 ") in width, up to 297 mm (11.7 ") in length
FiO
ADF
•
FiO
Paper size: 140 to 216 mm (5.5 " to 8.5 ") in width, 140 to 356 mm (5.5 " to 14 ") in
length
•
FiO
Paper weight: 60 to 90 g/m2 (16 to 24 lb.)
FiO
Up to 15 sheets of an original can be placed in the ADF at once (when using paper
weighing 80 g/m2, 21.3 lb.).
FiO
Types of originals not supported by the Auto Document Feeder
If placed in the ADF, the following types of originals might be damaged, become jammed, or result in
gray or black lines appearing on prints:
• Originals larger or heavier than the recommended amount
• Stapled or clipped originals
• Perforated or torn originals
• Curled, folded, or creased originals
• Pasted originals
• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon
paper, or conductive paper
• Originals with perforated lines
• Originals with indexes, tags, or other projecting parts
• Sticky originals such as translucent paper
• Thin, highly flexible originals
• Thick originals such as postcards
• Bound originals such as books
• Transparent originals such as OHP transparencies or translucent paper
2. Loading Paper
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• Originals that are wet with toner or white out
Unscannable image area
Even if you correctly place originals, margins of a few millimeters on all four sides of the original may not
be scanned.
Margins when using exposure glass
CHZ916
1. Approx. 4.1 mm (0.2 inches)
2. Approx. 3 mm (0.1 inches)
3. Approx. 4 mm (0.2 inches)
FiO
Margins when using ADF
FiO
CHZ919
1.
FiO
Approx. 4.1 mm (0.2 inches)
2.
FiO
Approx. 3 mm (0.1 inches)
3.
FiO
Approx. 4.3 mm (0.2 inches)
Placing Originals
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Placing Originals on the Exposure Glass
• Do not place originals until all correction fluid or toner becomes completely dry. Doing so may
create marks on the exposure glass that will appear on copies.
1. Lift the exposure glass cover.
2. Place the original face down on the exposure glass. The original should be aligned to the
rear left corner.
CXP047
3. Lower the exposure glass cover.
Scanning thick originals
1. Lift the exposure glass cover.
2. Pull up the exposure glass cover and remove it.
CXP009
3. Place the original face down on the exposure glass. The original should be aligned to the
rear left corner.
4. Lower the exposure glass cover.
2. Loading Paper
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FiO
Placing Originals in the Auto Document Feeder
• Do not place originals mixed with different in the ADF all at once.
• To prevent multiple sheets from being fed at once, fan the bundle of your original before placing
them in the ADF.
1. Open the input tray for the ADF.
CXP048
2. Adjust the guides according to the size of the originals.
CXP049
3. Place the aligned originals face up in the ADF. The last page should be on the bottom.
CXP050
Placing Originals
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2. Loading Paper
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3. Printing Documents
Basic Operation
Use the printer driver to print a document from your computer.
• Before printing, check that the paper size specified in [Document Size:] on the [Paper/Print
Quality] tab matches the size of the paper in the paper tray.
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. Change any print settings if necessary.
The following print settings can be specified using the printer driver:
• Printing multiple pages on a sheet
• Splitting a single page across multiple sheets
• Printing on both sides of sheets
• Not having blank pages printed
• Having prints sorted
• Saving printer driver settings as a file
• Recalling and deleting saved printer properties settings
• Printing on a custom size paper
• Printing a large paper size document on smaller size paper
• Reducing and enlarging a document size
• Changing the print resolution
• Saving on toner when printing
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• Changing the dithering pattern
• Having text stamped on prints
For details about each setting items, click [Help].
3. When setting changes are completed, click [OK].
4. Print the document using the print function in the document's native application.
•
FiO,TiO
If a paper jam occurs, printing stops halfway. Open the maintenance cover to remove
the jammed paper. Printing will resume automatically after the maintenance cover is closed. If the
maintenance cover is not opened to remove jammed paper, press the [Start] key to resume
printing.
•
P
If a paper jam occurs, printing stops halfway. Open the maintenance cover to remove the
jammed paper. Printing will resume automatically after the maintenance cover is closed. If the
maintenance cover is not opened to remove jammed paper, press the [Form Feed] key to resume
printing.
•
FiO,TiO
If the paper runs out, replenish it, and then press the [Start] key to resume printing.
•
P
If the paper runs out, replenish it, and then press the [Form Feed] key to resume printing.
Printing on Both Sides of Sheets
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. On the [Setup] tab, in the [Duplex:] list box, select how you want to open the bound
output.
3. After making any additional settings, click [OK].
4. Start printing.
The machine prints only the one sides of pages first, and then displays on Smart Organizing
Monitor screen a message to reload the outputs turned over.
5. Take out all of the prints from the output tray and place them in the input tray.
To print on the reverse side of the prints, turn them over so that the blank side faces up and place
them in the input tray.
3. Printing Documents
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Portrait
CXP018
Landscape
CXP019
6.
FiO
Press the [Start] key.
7.
TiO
Press the [Start] key.
8.
P
Press the [Form Feed] key.
Canceling a Print Job
You can cancel print jobs using either the machine's control panel or your computer, depending on the
status of the job.
Canceling a print job before printing has started
1. Double-click the printer icon on the task tray of your computer.
2. Select the print job you want to cancel, click the [Document] menu, and then click
[Cancel].
• If you cancel a print job that has already been processed, printing may continue for a few pages
before being canceled.
Basic Operation
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• It may take a while to cancel a large print job.
FiO
Canceling a print job while printing
1. Press the [Clear/Stop] key.
CXP102
2. Press the [1] key.
To cancel printing, press the [1] key (1: Yes). To continue printing, press the [2] key (2: No).
TiO
Canceling a print job while printing
1. Press the [Stop/Clear] key.
CTT118
P
Canceling a print job while printing
1. Press the [Job Reset] key.
3. Printing Documents
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If a Paper Mismatch Occurs
If the paper size or type does not match the print job's settings, the machine reports an error. There are
two ways to resolve this error:
•
P,TiO
If [Auto Continue:] is set to [0 sec], no error message appears.
•
FiO
If [Auto Continue] is set to [0 sec.], no error message appears.
Continue printing using mismatched paper
Use the form-feed function to ignore the error and print using mismatched paper.
Reset the print job
Cancel printing.
FiO
Continuing Printing Using Mismatched Paper
If the paper is too small for the print job, the printed image will be cropped.
1. If the error message is displayed, press the [Start] key.
CXP103
• If the error message appears again, check whether the specified paper size matches the size of the
paper in the paper tray.
TiO
Continuing Printing Using Mismatched Paper
If the paper is too small for the print job, the printed image will be cropped.
If a Paper Mismatch Occurs
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1. If the error code is displayed, press the [Start] key.
CTT120
• If the error code appears again, check whether the specified paper size matches the size of the
paper in the paper tray.
P
Continuing Printing Using Mismatched Paper
If the paper is too small for the print job, the printed image will be cropped.
1. If the error message is displayed on Smart Organizing Monitor, press the [Form Feed]
key.
• If the error message appears again, check whether the specified paper size matches the size of the
paper in the paper tray.
FiO
Resetting the Print Job
1. If the error message is displayed, press the [Clear/Stop] key.
CXP102
3. Printing Documents
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TiO
Resetting the Print Job
1. If the error code is displayed, press the [Stop/Clear] key.
CTT118
P
Resetting the Print Job
1. If the error message is displayed on Smart Organizing Monitor, press the [Job Reset] key.
Preventing Paper Mismatch Errors
To prevent paper mismatch errors, use the following procedure to check that the print settings are
properly configured:
1. Specify the same paper size in both the application and the printer driver.
Application (e.g., WordPad): Click [Page Setup] on the [File] menu.
Printer driver (Printer Preferences dialog box): Click the [Paper/Print Quality] tab.
If a Paper Mismatch Occurs
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2. If the error persists even after you have performed Step 1, check that the paper size
setting specified in the printer driver matches the size of paper you are using.
Smart Organizing Monitor: On the [Status] tab, click [Change...].
• If [Sub Paper Size:] is enabled, the machine treats A4 and Letter-size paper as being equivalent
and will not report a paper size mismatch between them.
3. Printing Documents
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4. Copying Originals
FiO
Copier Mode Screen
When the machine is turned on, the copier screen appears first.
When the fax screen is shown on the display, press the [Copy/Facsimile] key on the control panel to
switch to the copier screen.
Standby mode screen
• First line:
Displays the function and paper size specified on the machine. The following five functions are
available:
• Copier, ID Card Copy, Sort, 2 Sided Copy, 2 Sided/Sort
• Second line:
Displays the copy magnification ratio or combine setting ([2 on 1] or [4 on 1]), document
type, and the number of copies.
Settings that can be specified for the current job
By pressing the [ ] or [ ] key in the Standby mode screen, you can specify the following settings for the
current job.
• Tray Paper Settings
• Sort
• Original Type
• Density
• Reduce/Enlarge
• Combine
• 2 Sided Copy
• The start-up mode can be specified in the [Function Priority] setting under [System Settings].
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FiO
Basic Operation
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
• When making multiple copies of a multi-page document, you can select whether copies are output
in collated sets, or in page batches in the [Sort] setting under [Copier Features].
1. Make sure that the copier mode screen is displayed.
When the fax mode screen is displayed, press the [Copy/Facsimile] key to switch to the copier
mode screen.
CXP104
2. Place the original on the exposure glass or in the ADF.
3. To make multiple copies, enter the number of copies using the number keys.
4. Press the [Start] key.
CXP103
• If a paper jam occurs, printing stops halfway. Open the maintenance cover to remove the jammed
paper. Printing will resume automatically after the maintenance cover is closed. If the maintenance
cover is not opened to remove jammed paper, press the [Start] key to resume printing.
4. Copying Originals
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• If there is a paper jam in the ADF, open the ADF cover, and then remove the jammed paper.
Specify the copy setting again from the page where the paper jammed.
• If the paper runs out, replenish it, and then press the [Start] key to resume printing.
Canceling a Copy
If copying is canceled while scanning an original placed on the exposure glass, copying is canceled
immediately and there is no printout. If copying is canceled while scanning a multiple-page original
placed in the ADF, scanning stops halfway at the current page.
1. Make sure that the copier mode screen is displayed.
CXP104
2. Press the [Clear/Stop] key.
CXP102
3. Press the [1] key.
To cancel printing, press the [1] key (1: Yes). To continue printing, press the [2] key (2: No).
Basic Operation
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TiO
Basic Operation
1. Place the original on the exposure glass.
2. To print multiple copies, press the [Number of copies] key until the number of copies you
want to print is displayed.
CTT119
Holding down the [Number of copies] key increases the number in increments of 10.
3. Press the [Start] key.
CTT120
• If a paper jam occurs, printing stops halfway. Open the maintenance cover to remove the jammed
paper. Printing will resume automatically after the maintenance cover is closed. If the maintenance
cover is not opened to remove jammed paper, press the [Start] key to resume printing.
• If the paper runs out, replenish it, and then press the [Start] key to resume printing.
Canceling a Copy
If copying is canceled while the machine is scanning the original, copying is canceled immediately and
there is no printout.
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If copying is canceled during printing, the photocopy process is canceled after the current page has
been printed out.
1. Press the [Stop/Clear] key.
CTT118
Basic Operation
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FiO,TiO
Making Enlarged or Reduced Copies
There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized
ratio.
Preset ratio
CES103
(mainly Europe and Asia)
50%, 71% A4 A5, 82% B5 JIS A5, 93%, 122% A5 B5 JIS, 141% A5 A4, 200%
(mainly North America)
50%, 65% LT HLT, 78% LG LT, 93%, 129% HLT LT, 155% HLT LG, 200%
Custom ratio
CES106
25% to 400% in 1% increments.
FiO
Specifying Reduce/Enlarge
1. Make sure that the copier mode screen is displayed.
When the fax mode screen is displayed, press the [Copy/Facsimile] key to switch to the copier
mode screen.
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CXP104
2. Press the [ ] or [ ] key in the standby mode screen to select [Reduce/Enlarge], and then
press the [OK] key.
3. Press the [ ] or [ ] key to select the ratio, and then press the [OK] key.
If [Zoom: 25-400%] has been selected, enter the ratio using the number keys, and then press the
[OK] key.
4. Press the [ ] key to return to the initial screen.
• To apply the specified setting to all jobs, specify [Reduce/Enlarge] in [Copier Features].
TiO
Specifying Reduce/Enlarge
Use this procedure to specify the reduction or enlargement ratio for the current job from Smart
Organizing Monitor.
The procedure in this section is an example based on Windows 7. The actual procedure may vary
depending on the operating system you are using.
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
5. Click [OK].
6. On the [User Tool] tab, click [Printer Configuration].
7. On the [Copy] tab, select the ratio in the [Reduce / Enlarge:] list.
If [Zoom: (25 to 400%)] has been selected, enter the ratio.
8. Click [OK].
9. Click [Close].
Making Enlarged or Reduced Copies
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FiO
Combining Multiple Pages
Scanned pages of the original can automatically be scaled down so that two or four pages can be
printed at once on a single sheet of paper.
• To use this function, the paper size used for printing copies must be set to A4 or Letter.
2 on 1
You can copy two pages of an original onto a single sheet of photocopied paper. Depending on
the orientation of the original, the printout format can be selected from the following:
• Portrait
CES033
• Landscape
CES034
4 on 1
You can copy four pages of an original onto a single sheet of photocopied paper. Depending on
the orientation of the original, the printout format can be selected from the following:
• Portrait: L to R
CES035
• Portrait: T to B
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CES036
• Landscape: L to R
CES037
• Landscape: T to B
CES038
Specifying Combine for Copying
1. Make sure that the copier mode screen is displayed.
When the fax mode screen is displayed, press the [Copy/Facsimile] key to switch to the copier
mode screen.
CXP104
2. Press the [ ] or [ ] key in the standby mode screen to select [Combine], and then press
the [OK] key.
3. Press the [ ] or [ ] key to select [2 on 1] or [4 on 1], and then press the [OK] key.
Combining Multiple Pages
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4. Press the [ ] or [ ] key to select the printout format, and then press the [OK] key.
5. Press the [ ] key to return to the initial screen.
6. Place the original on the exposure glass or in the ADF.
7. To make multiple copies, enter the number of copies using the number keys.
8. Press the [Start] key.
CXP103
When you place the original on the exposure glass, perform the following steps to scan the
subsequent pages of the original.
9. When the current page is scanned, place the next page on the exposure glass, and then
press the [Start] key.
10. Repeat Step 9 until all the pages of the original are scanned.
When [Sort] is enabled, scan all the pages and then press the [OK] key to start printing copies of
them.
• To apply the specified setting to all jobs, specify [Combine] in [Copier Features].
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FiO,TiO
Copying Both Sides of an ID Card onto
One Side of Paper
This section describes how to copy the front and back sides of an ID card or other small documents onto
either side of a sheet of paper.
When copying onto A4 paper, you can copy documents that are smaller than A5. Likewise, when
copying onto Letter size paper, you can copy documents that are smaller than Half Letter size.
• To use this function, the paper size used for printing copies must be set to A6, A5, A4, Half Letter or
Letter.
CXP020
FiO
Copying an ID Card
1. Make sure that the copier mode screen is displayed.
When the fax mode screen appears, press the [Copy/Facsimile] key to switch to the copier mode
screen.
CXP104
Copying Both Sides of an ID Card onto One Side of Paper
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2. Press the [ID Card Copy/On Hook Dial] key.
CXP105
3. To make multiple copies, enter the number of copies using the number keys.
4. Place the original front side down with the top to the rear of the machine on the exposure
glass.
CXP021
The location to place the original depends on the paper size.
Position the card so that it is centered at the intersection. (The same position applies to both the front
and back of the ID card.)
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LT
HLT
LT
HLT
A6
A5
Half Letter
A4
Letter
CXP112
5. Press the [Start] key.
CXP103
6. Within 30 seconds, place the original back side down with the top to the rear of the
machine on the exposure glass, and then press the [Start] key.
• In the ID card copy screen, you can press the [ ] or [ ] key to change the paper size.
Copying Both Sides of an ID Card onto One Side of Paper
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TiO
Copying an ID Card
1. Press the [ID Card Copy] key.
CTT121
2. To print multiple copies, press the [Number of copies] key until the number of copies you
want is displayed.
CTT119
3. Place the original front side down with the top to the rear of the machine on the exposure
glass.
CXP021
The location to place the original depends on the paper size.
Position the card so that it is centered at the intersection. (The same position applies to both the front
and back of the ID card.)
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LT
HLT
LT
HLT
A6
A5
Half Letter
A4
Letter
CXP112
4. Press the [Start] key.
CTT120
5. Within 30 seconds, place the original back side down with the top to the rear of the
machine on the exposure glass, and then press the [Start] key.
Copying Both Sides of an ID Card onto One Side of Paper
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FiO
Making 2-sided Copies
• To use this function, the paper size used for printing copies must be set to A4 or Letter.
You can select top-to-top or top-to-bottom binding, in either portrait or landscape orientation.
Top to Top
CES125
CES126
Top to Bottom
CES127
CES128
Specifying 2 Sided Copying
1. Make sure that the copier mode screen is displayed.
When the fax mode screen is displayed, press the [Copy/Facsimile] key to switch to the copier
mode screen.
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CXP104
2. Press the [ ] or [ ] key in the standby mode screen to select [2 Sided Copy], and then
press the [OK] key.
3. Press the [ ] or [ ] key to select [Top to Top] or [Top to Bottom], and then press the [OK]
key.
4. Press the [ ] or [ ] key to select the orientation, and then press the [OK] key.
5. Press the [ ] key to return to the initial screen.
6. Place the original on the exposure glass or in the ADF.
7. To make multiple copies, enter the number of copies using the number keys.
8. Press the [Start] key.
CXP103
When you place the original in the ADF, all the pages are automatically scanned and then only the
pages on one side are copied sequentially. Proceed to Step 10.
When you place the original on the exposure glass, perform the following steps to scan the
subsequent pages.
9. When the current page is scanned, place the next page on the exposure glass, and then
press the [Start] key.
When [Sort] is disabled, the machine prints only the one sides of pages first.
When [Sort] is enabled, scan all the pages, and then press the [OK] key to start printing copies of
them.
Making 2-sided Copies
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10. Take out all of the prints from the output tray and place them in the input tray.
To print on the reverse side of the prints, turn them over so that the blank side faces up and place
them in the input tray.
Portrait
CXP018
Landscape
CXP019
11. Press the [Start] key.
• To apply the specified setting to all jobs, specify [2 Sided Copy] in [Copier Features].
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FiO,TiO
Specifying the Scan Settings
This section describes how to specify image density and scan quality for the current job.
FiO
Adjusting Image Density
There are five image density levels. The higher the density level, the darker the printout.
1. Make sure that the copier mode screen is displayed.
When the fax mode screen is displayed, press the [Copy/Facsimile] key to switch to the copier
mode screen.
CXP104
2. Press the [ ] or [ ] key in the standby mode screen to select [Density], and then press the
[OK] key.
3. Press the [ ] or [ ] key to select the density level, and then press the [OK] key.
4. Press the [ ] key to return to the initial screen.
• To apply the specified setting to all jobs, specify [Density] in [Copier Features].
TiO
Adjusting Image Density
There are three image density levels. The higher the density level, the darker the printout.
Specifying the Scan Settings
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1. Press the [Density] key until the density level you want is displayed.
CTT122
The print density is indicated by which segment is lit on this indicator.
• Left: Lighter than normal
• Middle: Normal density
• Right: Darker than normal
Selecting the Document Type According to Original
There are three document types:
Text
Select this when the original contains only text and no photographs or images.
Photo
Select this when the original contains only photographs or images. Use this mode for the following
types of original:
• Photographs
• Pages that are entirely or mainly composed of photographs or images, such as magazine
pages.
Text/Photo
Select this when the original contains both text and photographs or images.
FiO
Specifying the Original Type
1. Make sure that the copier mode screen is displayed.
When the fax mode screen is displayed, press the [Copy/Facsimile] key to switch to the copier
mode screen.
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CXP104
2. Press the [ ] or [ ] key in the standby mode screen to select [Original Type], and then
press the [OK] key.
3. Press the [ ] or [ ] key to select the document type, and then press the [OK] key.
4. Press the [ ] key to return to the initial screen.
• To apply the specified setting to all jobs, specify [Original Type] in [Copier Features].
TiO
Specifying the Original Type
1. Continue to press the Original Type key until the indicator next to the appropriate original
type lights up.
CTT123
Specifying the Scan Settings
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4. Copying Originals
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5. Scanning from a Computer
FiO,TiO
Basic Operation
Scanning from a computer (TWAIN scanning and WIA scanning) allows you to operate the machine
from your computer and scan originals into your computer directly.
CXP022
21
1. Your Computer (TWAIN driver already installed)
Instruct the machine to start scanning the original that is set on the machine.
2. This Machine
The original that is set on the machine is scanned, and its data is sent to a client computer.
Using TWAIN scanner
This section describes the preparations and procedure for using the TWAIN scanner.
• To use the TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM.
• To use the TWAIN scanner, a TWAIN-compliant application must be installed.
To use the machine as a TWAIN scanner, first do the following:
• Install the TWAIN driver.
• Install a TWAIN-compliant application.
TWAIN Scanning
TWAIN scanning is possible if your computer is running a TWAIN-compatible application.
1. Place the original.
2. Open the properties dialog box for this machine using a TWAIN-compatible application.
3. Configure the scan settings as required, and then click [Scan].
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Settings you can configure in the TWAIN dialog box
CXP109
1
2
3
4
5
6
7
1. Select Mode
Up to ten scan settings can be saved. The default value is applied when [Default] is selected.
2. Scan Mode
Select from [Full Color], [Grayscale], [Photo], [Text], or [Text/Photo].
3. Resolution
Select a resolution from the list.
If [Text], [Text/Photo], or [Photo] is selected in [Scan Mode], the scan resolution cannot be set 1200 dpi ×
1200 dpi or higher.
4. Original Size
Select the scanning size. If you select [Custom Size...], enter the scanning size directly in the edit box.
5. Original Type
According to your original, select a setting from the list of options detailed below.
• [Standard] (Auto change to Full color, 200dpi × 200dpi)
• [Photo] (Auto change to Full color, 600dpi × 600dpi)
• [Filing] (Auto change to Text, 200dpi × 200dpi)
• [OCR] (Auto change to Text, 400dpi × 400dpi)
6. Original Scan Method
Specify the method to scan originals.
FiO
If [ADF] is selected in [Original Scan Method], specify the orientation of the original.
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7. Image Quality Adjustment
You can adjust the image quality. The scan settings that can be adjusted are as follow: Rotation, Curves,
Sharpness, Brightness/Contrast, Levels, Color Balance, and Hue/Saturation. When [Auto] is selected, the
default values will be applied to all settings. When [Manual] is selected, all settings can be adjusted as
required.
• For details, see the TWAIN driver help.
Basic Operation for WIA Scanning
1. Place the original.
2. On the [Start] menu, click [Devices and Printers].
3. Right-click the icon of the printer model you want to use, and then click [Start scan].
4. Configure the scan settings as required, and then click [Scan].
5. Click [Import].
Basic Operation
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5. Scanning from a Computer
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6. Sending and Receiving a Fax
FiO
Fax Mode Screen
When the machine is turned on, the copier screen appears first.
When the copier screen appears, press the [Copy/Facsimile] key on the control panel to switch to the
fax screen.
Standby mode screen
• First line
Displays the current month and date.
• Second line
Displays the current resolution settings and time.
Settings that can be specified for the current job
By pressing the [ ] or [ ] key in the Standby mode screen, you can specify the following settings for the
current job.
• Resolution
• Density
• The start-up mode can be specified in the [Function Priority] setting under [System Settings].
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FiO
Setting the Date and Time
1. Press the [User Tools] key.
2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.
3. Press the [ ] or [ ] key to select [Set Date/Time], and then press the [OK] key.
4. Press the [ ] or [ ] key to select [Set Date], and then press the [OK] key.
5. Enter the current year using the number keys, and then press the [OK] key.
6. Enter the current month using the number keys, and then press the [OK] key.
7. Enter the current day using the number keys, and then press the [OK] key.
8. Press the [ ] or [ ] key to select date format, and then press the [OK] key.
9. Press the [ ] key.
10. Press the [ ] or [ ] key to select [Set Time], and then press the [OK] key.
11. Press the [ ] or [ ] key to select the time format, and then press the [OK] key.
If you have selected [24 hours], proceed to Step 13.
12. Press the [ ] or [ ] key to select [AM] or [PM], and then press the [OK] key.
13. Enter the current hour using the number keys, and then press the [OK] key.
14. Enter the current minute using the number keys, and then press the [OK] key.
15. Press the [User Tools] key to return to the initial screen.
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FiO
Entering Characters
To enter characters, use keys as follows:
To enter a digit
Press a number key.
To delete a character
Press the [ ] key one second.
To enter a fax number
• To enter a number
Use the number keys.
• To enter characters other than digits
" ": Press the [ ] key.
" ": Press the [ ] key.
Pause: Press the [ID Card Copy/On Hook Dial] key.
To enter a name
Letters, numbers, and symbols can be entered using the number keys.
To enter two characters that use the same number key successively, press the [ ] key after entering
the first character.
CHZ903
Space: Press the [ ] key for one second.
Entering Characters
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FiO
Registering Fax Destinations
This section describes how to register fax destinations in the Address Book using the control panel.
The Address Book can also be edited using Smart Organizing Monitor. For details, see the Smart
Organizing Monitor Help.
• The Address Book data may become damaged or lost unexpectedly. The manufacturer shall not be
held responsible for any damages resulting from such data loss.
Registering Fax Destinations
1. Press the [User Tools] key.
CXP101
2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key.
3. Press the [ ] or [ ] key to select [Fax Speed Dial Dest.], and then press the [OK] key.
4. Press the [ ] or [ ] key to select the Speed Dial number, and then press the [OK] key.
5. Enter the fax number using the number keys, and then press the [OK] key.
6. Enter the fax name using the number keys, and then press the [OK] key.
7. Press the [User Tools] key to return to the initial screen.
6. Sending and Receiving a Fax
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Modifying or Deleting Fax Destinations
1. Press the [User Tools] key.
CXP101
2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key.
3. Press the [ ] or [ ] key to select [Fax Speed Dial Dest.], and then press the [OK] key.
4. Press the [ ] or [ ] key to select the Speed Dial number, and then press the [OK] key.
5. Modify the fax number using the [ ], [ ], and number keys, and then press the [OK] key.
To delete the fax destination, use the [ ] key to delete all numbers, and then press the [OK] key.
Proceed to Step 7.
6. Modify the fax name using the [ ], [ ], and number keys, and then press the [OK] key.
7. Press the [User Tools] key to return to the initial screen.
Configuring Fax Destinations Using Smart Organizing Monitor
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
5. Click [OK].
6. On the [User Tool] tab, click [Printer Configuration].
7. Click the [Fax] tab.
8. To add a fax destination, specify [No.: (00 to 99)], [Destination:], and [Fax Number:],
and then click [Apply] in the [Speed Dial] area.
9. To modify a fax destination, select the destination in [Speed Dial Destination List:], and
then modify [Destination:] or [Fax Number:]. To apply the changes, click [Apply] in the
[Speed Dial] area.
Registering Fax Destinations
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10. To delete a fax destination, select the destination in [Speed Dial Destination List:], and
then click [Delete].
11. Click [Apply] located in the lower part of the window.
12. Click [OK].
13. Click [Close].
6. Sending and Receiving a Fax
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FiO
Sending a Fax
• It is recommended that you call the receiver and confirm that they received the fax after sending
important documents.
A fax number can contain 0 to 9, pause, " ", and " ".
If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits
following the pause. You can specify the length of the pause time in the [Pause Time] setting under fax
transmission settings.
To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialing mode
from pulse to tone temporarily.
If the machine is connected to a telephone network through a PBX, be sure to enter the outside line
access number specified in [PBX Access Number] before the fax number.
• No separator characters or spaces can be entered before the fax number.
Selecting Transmission Mode
There are two transmission modes: Memory Transmission and Immediate Transmission.
Memory Transmission
In this mode, the machine scans several originals into memory and sends them all at once. This is
convenient when you are in a hurry and want to take the document away from the machine. In this
mode, you can send a fax to multiple destinations.
In Memory Transmission mode, a single job can contain up to 10 pages, and the maximum of 5
jobs (include PC Fax job) can be stored in the machine.
Immediate Transmission
In this mode, the machine scans the original and faxes it simultaneously, without storing it in
memory. This is convenient when you want to send an original quickly. In this mode, you can only
specify one destination.
Sending a Fax
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1. Press the [User Tools] key.
CXP101
2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.
3. Press the [ ] or [ ] key to select [TX Settings], and then press the [OK] key.
4. Press the [ ] or [ ] key to select [Immediate TX], and then press the [OK] key.
5. Press the [ ] or [ ] key to select [Off], [On], or [Next Fax Only], and then press the [OK]
key.
For Memory Transmission, select [Off].
For Immediate Transmission, select [On] or [Next Fax Only].
6. Press the [ ] key to return to the initial screen.
Basic Operation for Sending a Fax
1. Make sure that the fax mode screen is displayed.
When the copier mode screen is displayed, press the [Copy/Facsimile] key to switch to the fax
mode screen.
CXP104
2. Place the original on the exposure glass or in the ADF.
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3. Enter the fax number using the number keys.
If the machine is connected to a telephone network through a PBX, be sure to enter the outside line
access number specified in [PBX Access Number] before the fax number.
4. Press the [Start] key.
CXP103
Depending on the machine's settings, you may be prompted to enter the fax number again if you
manually entered the destination fax number. If the fax numbers do not match, go back to Step 3.
When you place original on the exposure glass and Memory Transmission mode is enabled,
perform the following steps to scan the subsequent pages of the original.
5. If you have more originals to scan, press the [1] key within 60 seconds, place the next
original on the exposure glass, and then press the [OK] key. Repeat this step until all
originals are scanned.
6. When all originals have been scanned, press the [2] key to start sending the fax.
• If Memory Transmission mode is enabled, the machine's memory may become full while scanning
the originals. If this happens, the screen prompts you to cancel the transmission or to send only the
pages that have been scanned successfully.
• When using the exposure glass for Immediate Transmission, you can only send one page at a time.
Canceling a fax
Follow the procedure below to cancel sending a fax.
When in Memory Transmission mode
If you cancel sending a fax while the machine is scanning the original, the machine will not send
the document.
If you cancel sending a fax during transmission, the fax transmission process is canceled
immediately. In this case, an error is displayed on the other party's machine.
Sending a Fax
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When in Immediate Transmission mode
If you cancel sending a fax while the machine is scanning the original, the fax transmission process
is canceled immediately. In this case, an error is displayed on the other party's machine.
1. Press the [Clear/Stop] key.
CXP102
2. Press the [1] key.
To cancel sending a fax, press the [1] key (1: Yes). To continue sending a fax, press the [2] key (2:
No).
• If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled.
The fax will be sent to the subsequent destinations as normal.
• Using [Del. TX Standby File] in [Fax Features], you can delete files waiting to be sent. Select [Delete
File] to delete the corresponding file. You can also delete a file currently being sent. Select [Delete
All Files] to delete all files waiting to be sent. This will not affect the file currently being sent.
Specifying the Fax Destination
Other than entering the destination fax number using the number keys, you can specify destinations
using the following functions:
• Using Speed Dial
• Using the Redial function
• Using the Broadcast function
Specifying the destination using Speed Dial
1. Make sure that the fax mode screen is displayed.
When the copier mode screen is displayed, press the [Copy/Facsimile] key to switch to the fax
mode screen.
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CXP104
2. Place the original on the exposure glass or in the ADF.
3. Press the [Speed Dial] key.
CXP106
4. Enter the Speed Dial number using the number keys, and then press the [OK] key.
5. Press the [Start] key.
CXP103
When you place original on the exposure glass and Memory Transmission mode is enabled,
perform the following steps to scan the subsequent pages of the original.
6. If you have more originals to scan, press the [1] key within 60 seconds, place the next
original on the exposure glass, and then press the [OK] key. Repeat this step until all
originals are scanned.
7. When all originals have been scanned, press the [2] key to start sending the fax.
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Specifying the destination using the redial function
This function saves time when you are sending to the same destination repeatedly, as you do not have to
enter the destination each time.
1. Make sure that the fax mode screen is displayed.
When the copier mode screen is displayed, press the [Copy/Facsimile] key to switch to the fax
mode screen.
CXP104
2. Place the original on the exposure glass or in the ADF.
3. Press the [ ] or [ ] key to select [Redial], and then press the [OK] key.
4. Press the [Start] key.
CXP103
Specifying the destination using the broadcast function
You can send a fax to multiple destinations simultaneously.
1. Make sure that the fax mode screen is displayed.
When the copier mode screen is displayed, press the [Copy/Facsimile] key to switch to the fax
mode screen.
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CXP104
2. Place the original on the exposure glass or in the ADF.
3. Add a destination by using one of the following methods:
To add a Speed Dial destination
1. Press the [Speed Dial] key.
CXP106
2. Select a destination using the number keys, and then press the [OK] key.
3. Press the [OK] key.
To add a manually-specified destination
1. Enter the destination fax number using the number keys.
2. Press the [OK] key.
4. Go back to Step 3 to add further destinations.
5. Press the [Start] key.
Useful Sending Functions
You can confirm the status of the other party's machine easily before sending a fax by using the On
Hook Dial function. If you have an extra telephone, you can talk and send a fax in one call.
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Sending a fax using On Hook Dial
The On Hook Dial function allows you to check the destination's status while listening to the tone from the
internal speaker. This function is useful when you want to ensure that the fax will be received.
• The procedure differs depending on whether [Fax Mode] is set to [Easy Mode] or [Advanced
Mode] in [TX Settings] in [Fax Features].
• To send faxes using the exposure glass, be sure to first remove any originals loaded in the ADF.
1. Make sure that the fax mode screen is displayed.
When the copier mode screen is displayed, press the [Copy/Facsimile] key to switch to the fax
mode screen.
CXP104
2. Place the original on the exposure glass or in the ADF.
If [Fax Mode] is set to [Easy Mode], you cannot send faxes using the exposure glass.
3. Press the [ID Card Copy/On Hook Dial] key.
CXP105
4. Add a destination by using one of the following methods:
To add a Speed Dial destination
1. Press the [Speed Dial] key.
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CXP106
2. Select a destination using the number keys, and then press the [OK] key.
To add a manually-specified destination
1. Enter the destination fax number using the number keys.
5. If you hear a high pitched tone, press the [Start] key.
CXP103
If [Fax Mode] is set to [Easy Mode], Step 6 does not apply.
6. If the original is placed on the exposure glass, press the [1] key (1: TX).
Sending a fax after a conversation
An external telephone allows you to send a fax after finishing your conversation, without having to
disconnect and redial. This function is useful when you want to ensure that the fax will be received.
• The procedure differs depending on whether [Fax Mode] is set to [Easy Mode] or [Advanced
Mode] in [TX Settings] in [Fax Features].
• To send faxes using the exposure glass, be sure to first remove any originals loaded in the ADF.
1. Place the original on the exposure glass or in the ADF.
If [Fax Mode] is set to [Easy Mode], you cannot send faxes using the exposure glass.
2. Pick up the handset of the external telephone.
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3. Specify the destination using the external telephone.
4. When the other party answers, ask them to press their fax start button.
5. Press the [Start] key.
CXP103
If [Fax Mode] is set to [Easy Mode], proceed to Step 7.
6. If the original is placed on the exposure glass, press the [1] key (1: TX).
7. Replace the handset.
Specifying the Scan Settings
Adjusting image density
There are five image density levels. The darker the density level, the darker the printout.
1. Make sure that the fax mode screen is displayed.
When the copier mode screen is displayed, press the [Copy/Facsimile] key to switch to the fax
mode screen.
CXP104
2. Press the [ ] or [ ] key in the standby mode screen to select [Density], and then press the
[OK] key.
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3. Press the [ ] or [ ] key to select the density level or [Erase Background], and then press
the [OK] key.
4. Press the [ ] key to return to the initial screen.
• To apply the specified setting to all jobs, not just the current one, specify [Density] in [Fax Features].
Specifying the resolution
Standard
Select this when the original is a printed or typewritten document with normal-sized characters.
Detail
Select this when the original is a document with small print.
Photo
Select this when the original contains images such as photographs or shaded drawings.
1. Make sure that the fax mode screen is displayed.
When the copier mode screen is displayed, press the [Copy/Facsimile] key to switch to the fax
mode screen.
CXP104
2. Press the [ ] or [ ] key in the standby mode screen to select [Resolution], and then press
the [OK] key.
3. Press the [ ] or [ ] key to select the resolution settings, and then press the [OK] key.
4. Press the [ ] key to return to the initial screen.
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Using the Fax Function from a Computer (PC
FAX)
This section describes how to use the fax function of the machine from a computer.
You can send a document directly from a computer through this machine to another fax machine,
without printing the document.
Basic Operation for Sending Faxes from a Computer
This section describes the basic operation for sending faxes from a computer.
You can select a destination from the PC FAX address book or enter a fax number manually. You can
send faxes to up to 100 destinations at one time. (However, if [Attach a Cover Sheet] on the [Cover
Sheet] tab is checked and [Use Address Book] in the [To:] list is selected, you can send faxes to up to
five destinations at a time.)
The procedure in this section is an example based on Windows 7.
• Using PC FAX, you can send up to ten pages (including the cover sheet) at a time.
1. Open the file you want to send.
2. On the [File] menu, click [Print...].
3. Select the PC FAX driver as the printer, and then click [Print].
4. Specify a destination.
• To specify a destination from the PC FAX address book:
You can click the [Address Book] tab and select from three previously-used address books the
[Address Book File Path:] list. Also, you can click [Browse...] to download the address book
(CSV file). Select a destination in the [Address List:], and then click [Set as Destination].
Repeat this step to add more destinations.
• To enter a fax number directly:
Click the [Specify Destination] tab, and enter a fax number (up to 40 digits) in [Fax Number:],
and then click [Set as Destination].
Repeat this step to add more destinations.
5. If you want to attach a fax cover sheet, click [Cover Sheet] tab.
6. Click [Send].
• For details, see the PC FAX driver help.
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• A fax number can contain 0 to 9, "P" (pause), "T" (tone), " ", and " ".
• To use tone services on a pulse-dialing line, insert "T" in a fax number. "T" switches the dialing
mode from pulse to tone temporarily.
• To delete an entered destination, select the destination in [List of Destinations:], and then click
[Delete from List].
Canceling a fax
You can cancel sending a fax using either the machine's control panel or your computer, depending on
the status of the job.
Canceling while the machine is receiving a fax from the computer
If the machine is shared by multiple computers through a print server, be careful not to cancel
another user's fax.
1. Double-click the printer icon on the task bar of your computer.
2. Select the print job you want to cancel, click the [Document] menu, and then click
[Cancel].
Canceling a fax using the control panel
Cancel the fax using the control panel.
1. Make sure that the fax mode screen is displayed.
When the copier mode screen is displayed, press the [Copy/Facsimile] key to switch to the
fax mode screen.
2. Press the [Clear/Stop] key.
3. Press the [1] key.
To cancel sending a fax, press the [1] key (1: Yes). To continue sending a fax, press the [2]
key (2: No).
Configuring Transmission Settings
This section describes how to configure transmission settings in the PC FAX driver's properties.
Properties are set separately for each application.
1. On the [File] menu, click [Print...].
2. Select the PC Fax driver as the printer, and then click a button such as [Preferences].
PC FAX driver properties dialog box appears.
3. Configure settings as necessary, and then click [OK].
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Configuring the PC FAX Address Book
This section describes the PC FAX address book. Configure the PC FAX address book on the computer.
The PC FAX address book allows you to specify PC FAX destinations quickly and easily.
The PC FAX address book can contain up to 100 entries, including individual destinations and groups of
destinations.
Opening the PC FAX address book
This section describes how to open the PC FAX address book.
1. On the [Start] menu, click [Devices and Printers].
2. Right-click the PC FAX driver icon, and then click [Printing Preferences...].
3. Click [Edit Address Book...].
Registering destinations
This section describes how to register destinations in the PC FAX address book.
1. Open the PC FAX address book.
2. Enter the destination information.
You must enter a contact name and fax number.
3. Click [Add].
The destination is added to the destination list.
To change the registered information, select the destination you want to change, and then change
the information. After this, click [Update].
4. Click [OK].
5. If you make changes to a destination, a confirmation message appears. To save the
changes, click [Yes].
Registering groups
This section describes how to register groups of destinations.
A group can contain up to 100 individual destinations.
1. Open the PC FAX address book.
2. Click [Edit Group...].
3. Click [New...].
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4. Enter the group name, and then click [OK].
Select the destination you want to include in the group from the [Address List:] area, and then click
[Add to Group].
To delete a destination from a group, select the destination you want to delete from [Group
Members List:], and then click [Delete Member].
5. Click [OK].
6. Click [OK].
7. If you make changes to a destination, a confirmation message appears. To save the
changes, click [Yes].
Editing a Fax Cover Sheet
This section describes how to edit a fax cover sheet in the PC FAX driver's properties.
1. On the [File] menu, click [Print...].
2. Select the PC FAX driver as the printer, and then click [Print].
3. Click [Cover Sheet] tab.
4. Configure settings as necessary.
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Receiving a Fax
• When receiving an important fax, we recommend you confirm the contents of the received fax with
the sender.
• The maximum number of fax pages that can be received and stored in the machine’s memory is
100 pages (50 jobs).
• An external telephone is required to use this machine as a telephone.
• Only A4, Letter, or Legal size paper can be used for printing faxes.
Selecting Reception Mode
The reception modes are as follows:
When using the machine only as a fax machine
• Auto mode
In this mode, the machine automatically answers all incoming calls in fax reception mode.
When using the machine with an external phone
• Manual mode
In this mode, you must answer calls with an external telephone. If a call is a fax call, you have
to start the fax reception manually.
• Auto mode
In this mode, the machine automatically answers all incoming calls in fax reception mode.
You can answer the call before the machine switches to the fax reception mode by picking up
the external phone's handset while the phone is ringing. If you hear a fax calling tone or no
sound, receive the fax manually.
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1. Press the [User Tools] key.
CXP101
2. Press the [ ] or [ ] keys to select [Fax Features], and then press the [OK] key.
3. Press the [ ] or [ ] keys to select [RX Settings], and then press the [OK] key.
4. Press the [ ] or [ ] keys to select [Switch RX Mode], and then press the [OK] key.
5. Press the [ ] or [ ] keys to select the reception mode, and then press the [OK] key.
6. Press the [User Tools] key to return to the initial screen.
Receiving a fax in Manual mode
• To receive faxes, be sure to first remove any originals loaded in the ADF.
• The procedure differs depending on whether [Fax Mode] is set to [Easy Mode] or [Advanced
Mode] in [TX Settings] in [Fax Features].
1. Pick up the handset of the external telephone to answer the call.
2. When you hear a fax calling tone or no sound, switch to fax mode using the [Copy/
Facsimile] key, and then press the [Start] key.
CXP038
If [Fax Mode] is set to [Easy Mode], proceed to Step 4.
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3. Press the [3] key.
To receive a fax, press the [3] key. (3: RX)
4. Replace the handset.
Receiving a fax in Auto mode
When the reception mode is set to Auto mode, the machine automatically answers all incoming calls in
fax reception mode.
• You can specify how many times the external phone rings before the machine starts to receive a fax
by [Number of Rings] in [RX Settings] in [Fax Features].
• You can answer the call before the machine switches to the fax reception mode by picking up the
external phone's handset while the phone is ringing. If you hear a fax calling tone or no sound,
receive the fax manually.
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Lists/Reports Related to Fax
The lists and reports related to the fax function are as follow:
• Fax Journal
Prints a fax transmission and reception journal for the last 100 jobs.
• TX Status Report
Prints out the latest Transmission result.
• TX Standby File List
Prints a list of unsent fax jobs remaining in the machine's memory.
• Power Failure Report
Prints a report when the machine's power has been interrupted while sending or receiving a fax, or
images stored in the machine's memory have been lost due to the machine being turned off for a
prolonged period of time.
• Fax Speed Dial List
Prints a list of Speed Dial entries.
• PC FAX Error Report
Prints any errors that occur during transmission of jobs from the computer to the machine.
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7. Configuring the Machine Using the
Control Panel
FiO
Basic Operation
1. If you want to configure the machine's system settings, press the [User Tools] key.
CXP101
2. Press the [ ] or [ ] key to select the settings you want to use.
The machine’s default settings are grouped into the following six categories:
• [System Settings], [Printer Features], [Copier Features], [Fax Features], [Address Book], [Print
List/Report].
3. To confirm setting items and values displayed, press the [OK] key.
4. To go back to the previous item, press the [ ] key.
• To return to the initial screen, press the [ ] key the same amount of times as the number of selected
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Copier Features Settings
Sort
Configures the machine to sort the output pages into sets when making multiple copies of a multi-
page document (P1, P2, P1, P2...).
Default: [Off]
• On
• Off
Original Type
Specifies the original type to optimize the copy quality.
Default: [Text/Photo]
• Text
Select this when the original contains only text and no photographs or images.
• Photo
Select this when the original contains photographs or images. Use this mode for the following
types of original:
• Photographs
• Pages that are entirely or mainly composed of photographs or images, such as
magazine pages.
• Text/Photo
Select this when the original contains both text and photographs or images.
Density
Specifies the image density for photocopying.
Default:
• (Lightest)
•
•
•
• (Darkest)
Reduce/Enlarge
Specifies the percentage by which copies are enlarged or reduced.
Default: [100%]
(mainly Europe and Asia)
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50%, 71% A4 A5, 82% B5 JIS A5, 93%, 122% A5 B5 JIS, 141% A5 A4, 200%,
Zoom: 25-400%
(mainly North America)
50%, 65% LT HLT, 78% LG LT, 93%, 129% HLT LT, 155% HLT LG, 200%, Zoom:
25-400%
Combine
Select this to photocopy two or four pages of an original onto a single sheet of paper.
Default: [Off]
• Off
• 2 on 1
• Portrait
• Landscape
• 4 on 1
• Portrait: L to R
• Portrait: T to B
• Landscape: L to R
• Landscape: T to B
For details, see page 62 "Combining Multiple Pages".
2 Sided Copy
Sets the machine to make 2-sided copies by copying single-sided documents onto the front and
back sides of each sheet.
Default: [Off]
• Off
• Top to Top
• Portrait
• Landscape
• Top to Bottom
• Portrait
• Landscape
For details, see page 70 "Making 2-sided Copies".
Toner Saving
Reduces toner consumption when printing. When this setting is enabled, print quality may be
degraded.
Default: [Off]
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• Off
• On
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Fax Features Settings
TX Settings
Immediate TX
Sets the machine to send a fax immediately when the original is scanned.
Default: [Off]
• Off
Select this when using Memory Transmission.
• On
Select this when using Immediate Transmission.
• Next Fax Only
Select this when using Immediate Transmission for the next transmission only.
Resolution
Specifies the resolution to use for scanning originals.
Default: [Standard]
• Standard
Select this when the original is a printed or typewritten document with normal-sized
characters.
• Detail
Select this when the original is a document with small print.
• Photo
Select this when the original contains images such as photographs or shaded drawings.
Density
Specifies the image density to use for scanning originals.
[Erase Background] is not available, when [Resolution] is set to [Photo].
Default: [Erase Background]
• (Lightest)
•
•
•
• (Darkest)
• Erase Background
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Pause Time
Specifies the length of pause time when a pause is inserted between the digits of a fax
number.
Default: 3 seconds
• 1 to 15 seconds, in 1 second increments
Auto Redial
Sets the machine to redial the fax destination automatically when the line is busy or a
transmission error occurs.
Default: [On]
• Off
• On
Print Fax Header
Sets the machine to add a header to every fax you send. The header includes the current date
and time, user fax name and number, Session number, and page information.
Default: [On]
• Off
• On
Fax Mode
You can simplify the procedure for sending and receiving faxes by disabling the use of the
exposure glass. If originals are loaded in the ADF, you can fax them using the ADF in either
mode by pressing the [Start] key.
Default: [Advanced Mode]
• Easy Mode
If you select [Easy Mode], you can receive faxes by pressing the [Start] key. The
exposure glass cannot be used in this mode.
• Advanced Mode
If you select [Advanced Mode], you can specify whether to send or receive faxes after
pressing the [Start] key.
RX Settings
Switch RX Mode
Specifies the reception mode.
Default: [Auto]
• Auto
The machine automatically answers all incoming calls in fax reception mode.
• Manual
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The machine rings when it receives incoming calls. The machine receives faxes only
when you manually operate the machine to receive faxes.
Auto Reduction
Sets the machine to reduce the size of a received fax if it is too large to print on a single sheet
of paper.
Note that the machine only reduces the size down to maximum by 74%. If further reduction is
required to fit the fax on a single sheet, it will be printed on separate sheets without being
reduced.
Default: [On]
• Off
• On
Sort
Begins printing from the last page when the data has been received within the memory.
Default: [Off]
• Off
• On
Number of Rings
Specifies how many times the external telephone must rings before the machine starts to
receive a fax when [Switch RX Mode] is set to [Auto].
Default: 3 times
• 3 to 5 times, in increments of 1
If you have set [Country Code] to [Japan], you can specify it from 1 to 5 times. The
default is 1 times.
Add Footer
Sets the machine to add a footer to every fax you receive.
Default: [On]
• Off
• On
Del. TX Standby File
Deletes unsent fax jobs remaining in the machine's memory.
This function is only performed when selected.
• Delete File
To delete a fax job, select the job you want to delete.
• Delete All Files
To delete all fax jobs.
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Comm. Settings
ECM Transmission
Sets the machine to automatically resend parts of the data that are lost during transmission.
Default: [On]
• Off
• On
ECM Reception
Sets the machine to automatically receive parts of the data that are lost during reception.
Default: [On]
• Off
• On
Dial Tone Detect
Sets the machine to automatically detect a dial tone before dialing the destination.
• Detect
• Do not Detect
The default depends on the [Country Code] setting.
Transmission Speed
Specifies the transmission speed for the fax modem.
Default: [33.6 Kbps]
• 33.6 Kbps
• 14.4 Kbps
• 9.6 Kbps
• 7.2 Kbps
• 4.8 Kbps
• 2.4 Kbps
Reception Speed
Specifies the reception speed for the fax modem.
Default: [33.6 Kbps]
• 33.6 Kbps
• 14.4 Kbps
• 9.6 Kbps
• 7.2 Kbps
• 4.8 Kbps
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• 2.4 Kbps
Dial/Push Phone
Specifies the line type of the telephone line.
To configure this setting, contact your telephone company and select the setting based on
your telephone line. Selecting the wrong setting may result in transmission errors.
If you have set [Country Code] to [Australia], [New Zealand] or [Singapore], [Dial/Push
Phone] does not appear because the default is [Push Phone].
Default: [Push Phone]
• Push Phone
• Dial Phone (10PPS)
• Dial Phone (20PPS)
[Dial Phone (20PPS)] appears only if [Country Code] is set to [Japan] or [Thailand].
PSTN / PBX
Sets the machine to connect to a public switched telephone network (PSTN) or a private
branch exchange (PBX).
Default: [PSTN]
• PSTN
• PBX
PBX Access Number
Specifies the dial number to access the external line when the machine is connected to a PBX.
Make sure that this setting matches your PBX settings. Otherwise, you may not be able to send
faxes to external destinations.
Default: 9
• 0 to 999
Fax No. Confirmation
If this setting is enabled, when trying to send a fax by manually entering a fax number, the
user will be prompted to re-enter the number for confirmation. If the numbers do not match,
the fax cannot be sent.
Default: [Off]
• Off
• On
Report Print Set.
TX Status Report
Sets the machine to print a transmission report automatically after a fax transmission.
Default: [Error: With Image]
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• Error Only
Prints a report when a transmission error occurs.
• Error: With Image
Prints a report with an image of the original when transmission error occurs.
• Every TX
Prints a report for every fax transmission.
• EveryTX: With Image
Prints a report with an image of the original for every fax transmission.
• Do not Print
Fax Journal
Sets the machine to print a fax journal automatically for every 100 fax jobs (both sent and
received).
Default: [Auto Print]
• Auto Print
• Do not Auto Print
PC FAX Error Report
Sets the machine to print PC FAX error reports automatically.
Default: [Auto Print]
• Auto Print
• Do not Auto Print
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System Settings
Tray Paper Settings
Paper Size
Specifies the paper size.
Default:
(mainly Europe and Asia)
[A4]
(mainly North America)
[LT (81/2 × 11)]
• A4, B5 JIS, A5, B6 JIS, A6, LG ( 8 1/2 x14), LT (8 1/2 x 11), HLT (5 1/2 x 8 1/2),
EXE (7 1/4x10 1/2), 16K (197x273mm), 16K (195x270mm), 16K (184x260mm),
F/GL (8 x 13), Foolscap (8 1/2 x 13), Folio (8 1/4 x 13), Custom
Paper Type
Specifies the paper type.
Default: [Plain Paper]
• Plain Paper, Recycled Paper, Thin Paper, Thick Paper
Adjust Sound Volume
Specifies the volume of the sounds produced by the machine.
Select the setting for each item from [Off], [Low], [Middle], or [High].
Panel Key Sound
Specifies the volume of the beep sound when a key is pressed.
Default: [Middle]
Alarm Volume
Specifies the volume of the alarm sound when an operation error occurs.
Default: [Middle]
On Hook Mode
Specifies the volume of the sound from the speaker during On Hook mode.
Default: [Middle]
Copy Job End Tone
Specifies the volume of the beep sound when a copy job is complete.
Default: [Off]
Copy Job Error Tone
Specifies the volume of the beep sound when a copy job error occurs.
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Default: [Middle]
Print Job End Tone
Specifies the volume of the beep sound when a print job is complete.
Default: [Off]
Print Job Error Tone
Specifies the volume of the beep sound when a print job error occurs.
Default: [Middle]
Scan Job End Tone
Specifies the volume of the beep sound when a scan job is complete.
Default: [Off]
Scan Job Error Tone
Specifies the volume of the beep sound when a scan job error occurs.
Default: [Middle]
Fax TX End Tone
Specifies the volume of the beep sound when a fax transmission is complete.
Default: [Middle]
Fax TX Error Tone
Specifies the volume of the beep sound when a fax transmission error occurs.
Default: [Middle]
Fax RX End Tone
Specifies the volume of the beep sound when a fax reception is complete.
Default: [Middle]
Fax RX Error Tone
Specifies the volume of the beep sound when a fax reception error occurs.
Default: [Middle]
Set Date/Time
Set Date
Sets the date of the machine’s internal clock.
• Year: 2000 to 2099
• Month: 1 to 12
• Day: 1 to 31
• Date Format: YYYY/MM/DD, MM/DD/YYYY, or DD/MM/YYYY
System Settings
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Set Time
Sets the time of the machine’s internal clock.
• Time format: 12-hour Format, 24-hour Format
• AM/PM stamp: AM, PM (for 12-hour Format)
• Hour: 0 to 23 (for 24-hour Format), or 1 to 12 (for 12-hour Format)
• Minute: 0 to 59
Program Fax Info.
Specifies the user information for sending a fax.
• Own Fax Number
Specifies the fax number of the machine using up to 20 characters, including 0 to 9, space,
and "+".
• Own Name
Specifies the name of the machine using up to 20 characters.
Function Priority
Specifies the mode that is activated when the power is turned on.
Default: [Copier]
• Copier
• Facsimile
Energy Saver Mode
Sets the machine to enter Energy Saver Mode, Energy Saver Mode 1 or Energy Saver Mode 2, to
reduce power consumption. The machine recovers from Energy Saver Mode when it receives a
print job, prints a received fax, receives TWAIN scan directions from the computer, or when any
key is pressed.
Energy Saver Mode 1
The machine enters Energy Saver Mode 1 if the machine has been idle for about 30 seconds.
It takes less time to recover from Energy Saver Mode 1 than from power-off state or Energy
Saver Mode 2, but power consumption is higher in Energy Saver Mode 1 than in Energy
Saver Mode 2.
Default: [Off]
• Off
• On
Energy Saver Mode 2
The machine enters Energy Saver Mode 2 after the period of time specified for this setting has
passed. The machine consumes less power in Energy Saver Mode 2 than in Energy Saver
Mode 1, but it takes longer to recover from Energy Saver Mode 2 than from Energy Saver
Mode 1.
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Default: [1 minute]
The time can be set from 1 to 240 minutes.
Language
Specifies the language used on the screen and in reports.
Default: [English]
• English, German, French, Italian, Spanish, Dutch, Swedish, Norwegian, Danish, Finnish,
Portuguese, Czech, Hungarian, Polish, Russian, Portuguese (BR), Turkish
Country Code
Selects the country in which the machine is used. The country code you specify determines the time
and date display format and the default values of the fax transmission-related settings.
Make sure to select the country code correctly. Selecting a wrong country code may cause failures
in fax transmissions.
Default: [USA]
Fixed USB Port
Specifies whether the same driver can be used for multiple machines or not under USB connection.
Default: [Off]
• On
The same driver you have installed on your computer can be used with any machine other
than the one originally used for installation as long as the machine is the same model.
• Off
You must install the driver separately for individual machines, because a machine that is not
the original will be recognized as a new device upon USB connection.
Print Cartridge
Displays information about consumables. This information is displayed only if [Toner End Option]
has been set to [Stop Printing].
• (New)
•
•
•
•
• (Needs replacing)
If [Toner End Option] is set to [Continue Printing], "**" is displayed instead of the indicator above.
Low Humidity Mode
When the machine is used in a low humidity environment, black stripes with a few millimeters width
may appear. Selecting [On] should prevent such black stripes from appearing.
System Settings
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Default: [Off]
• On
• Off
Registration
Adjusts the position of the input tray. Adjust the value by using the [ ] or [ ] key.
To check the registration, print a test page.
Default: 0
• Horizontal (-6 to +6 mm, in 1 mm increments)
• Vertical (-6 to +6 mm, in 1 mm increments)
Adjust Image Density
Adjusts the density of printing.
Default:
• (Lightest)
•
•
•
•
•
• (Darkest)
Toner End Option
This setting is used to monitor the toner level.
Default: [Stop Printing]
• Stop Printing
Monitoring the toner level is enabled. The remaining toner level can be checked in the control
panel and on the Smart Organizing Monitor.
• Continue Printing
The machine no longer monitors the toner level. Even when the toner runs out, printing will
continue and no messages will be displayed.
• For details about print cartridge and toner, see page 167 "Notes About the Toner".
Reset Settings
• Reset All Settings
Resets all settings to the factory default, except for the language, date and time, and fax
Speed Dialing settings.
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• Clear Address Book
Deletes all fax speed dial entries.
System Settings
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FiO
Printing Lists/Reports
Printing the Configuration Page
1. Press the [User Tools] key.
CXP101
2. Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key.
3. Press the [ ] or [ ] key to select types of report, and then press the [OK] key.
Types of Report
• When printing the test page, set the paper size to A4 or Letter. When printing other reports, set the
paper size to A4, Letter, F/GL, Foolscap, Folio, or Legal.
Configuration Page
Prints the machine’s general information and current configuration.
Test Page
Checks the results of print position adjustment.
Fax Journal
Prints a fax transmission and reception journal for the last 100 jobs.
TX Status Report
Prints the latest transmission report.
TX Standby File List
Prints a list of unsent fax jobs remaining in the machine's memory.
Fax Speed Dial List
Prints a list of Speed Dial entries.
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FiO
Printer Features Settings
I/O Timeout
Timeout: USB
Specifies how many seconds the machine waits for print data and if the data is interrupted
while being sent from the computer via USB. If the machine does not receive any data within
the specified time, the machine only prints the data it has received.
Default: [60 sec.]
• Off
• 15 sec.
• 60 sec.
• 300 sec.
Auto Continue
Sets the machine to ignore errors on paper size or type and continue printing. The printing stops
temporarily if an error is detected, and resumes automatically after the specified time depending on
the settings specified in the control panel. If [Auto Continue] is set to [0 sec.], no error message
appears.
Default: [0 sec.]
• Off
• 0 sec.
• 10 sec.
• 30 sec.
Sub Paper Size
Sets the machine to print onto paper of another size if the specified paper is not loaded in tray.
Alternative sizes are preset to A4 and Letter.
Default: [On]
• On
• Off
Printer Features Settings
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8. Configuring the Machine Using
Smart Organizing Monitor
Checking the System Information
The state and status information of the machine can be checked using Smart Organizing Monitor.
FiO
Checking the Status Information
CXP115
1
2
3
4
1. Image area
Displays the status of this machine with an icon.
2. Status area
• Paper Size
Displays the paper size configured on the machine.
• Paper Type
Displays the paper type configured on the machine.
• Toner
The remaining toner level is displayed in ten levels, when [Toner End Option] has been set to [Stop
Printing]. If [Toner End Option] has been set to [Continue Printing], however, "**" is displayed because
the remaining toner level is not monitored.
• Counter
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Displays the number of pages that have been printed by the machine.
3. Select Device area
Displays the name of the selected model.
4. Message area
Displays the status of this machine with a message.
For details about error messages, see page 164 "Error and Status Messages Appear on the Smart
Organizing Monitor".
TiO
Checking the Status Information
CXP113
1
2
3
4
1. Image area
Displays the status of this machine with an icon.
2. Status area
• Paper Size
Displays the paper size configured on the machine.
• Paper Type
Displays the paper type configured on the machine.
• Toner
"**" is always displayed because the machine does not monitor the toner level.
• Counter
Displays the number of pages that have been printed by the machine.
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3. Select Device area
Displays the name of the selected model.
4. Message area
Displays the status of this machine with a message.
For details about error messages, see page 164 "Error and Status Messages Appear on the Smart
Organizing Monitor".
TiO
Checking the Status Information
CXP114
1
2
3
4
1. Image area
Displays the status of this machine with an icon.
2. Status area
• Paper Size
Displays the paper size configured on the machine.
• Paper Type
Displays the paper type configured on the machine.
• Toner
The remaining toner level is displayed in ten levels.
• Counter
Displays the number of pages that have been printed by the machine.
3. Select Device area
Displays the name of the selected model.
Checking the System Information
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4. Message area
Displays the status of this machine with a message.
For details about error messages, see page 164 "Error and Status Messages Appear on the Smart
Organizing Monitor".
P
Checking the Status Information
CXP110
1
2
3
4
1. Image area
Displays the status of this machine with an icon.
2. Status area
• Paper Size
Displays the paper size configured on the machine.
• Paper Type
Displays the paper type configured on the machine.
• Toner
"**" is always displayed because the machine does not monitor the toner level.
• Counter
Displays the number of pages that have been printed by the machine.
3. Select Device area
Displays the name of the selected model.
4. Message area
Displays the status of this machine with a message.
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For details about error messages, see page 164 "Error and Status Messages Appear on the Smart
Organizing Monitor".
P
Checking the Status Information
CXP111
1
2
3
4
1. Image area
Displays the status of this machine with an icon.
2. Status area
• Paper Size
Displays the paper size configured on the machine.
• Paper Type
Displays the paper type configured on the machine.
• Toner
The remaining toner level is displayed in ten levels.
• Counter
Displays the number of pages that have been printed by the machine.
3. Select Device area
Displays the name of the selected model.
4. Message area
Displays the status of this machine with a message.
For details about error messages, see page 164 "Error and Status Messages Appear on the Smart
Organizing Monitor".
Checking the System Information
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Printing the Configuration Page
• When printing the test page, set the paper size to A4 or Letter. When printing other reports, set the
paper size to A4, Letter, F/GL, Foolscap, Folio, or Legal.
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
5. Click [OK].
6. On the [User Tool] tab, select [Test Page] or [Configuration Page] in the [List / Test:] list.
7. Click [Print].
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Configuring the Machine Settings
Smart Organizing Monitor is used to modify the machine’s settings.
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
5. Click [OK].
6. On the [User Tool] tab, click [Printer Configuration].
7. Change the settings if necessary.
8. Click [OK].
9. Click [Close].
Tab Settings
This section provides a tab-by-tab overview of the machine settings that can be modified using Smart
Organizing Monitor. For more information on each setting item, see the Smart Organizing Monitor
Help.
System tab
• Register custom paper sizes.
• Adjust the printing position or density to improve the printing quality when printed results are
not satisfactory.
• Enable or disable Energy Saver Mode, and specify the amount of time that will elapse before
switching to it.
• Update the machine firmware.
P
Printer tab
•
P
Configure how the machine behaves when there is an inconsistency in paper size and/or
type settings between the machine and the printer driver.
•
P
Specify the period of time the machine waits if it fails to receive a print job.
TiO
Printer tab
•
TiO
Configure how the machine behaves when there is an inconsistency in paper size
and/or type settings between the machine and the printer driver.
•
TiO
Specify the period of time the machine waits if it fails to receive a print job.
Configuring the Machine Settings
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TiO
Copy tab
•
TiO
Configure toner-saving settings.
•
TiO
Configure scaling settings.
FiO
Fax tab
•
FiO
Specify the fax name and number of the machine.
•
FiO
Register, edit, and delete speed dial entries.
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Updating the Firmware
• To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for
any damages whatsoever arising out of failures of this software, losses of documents or data, or the
use or non-use of this software and operation manuals provided with it.
• The company shall also not be held liable for any disputes between the customer and third parties
resulting from any use or loss of use of this software.
• To make sure that a firmware update has successfully completed, print the configuration page
before and after the update.
• Make sure to never disconnect the USB cable during a firmware update.
• Disconnect any unnecessary cables from the machine when running a firmware update.
• If necessary, modify power management settings on your computer in advance so that the
computer will not enter standby or sleep mode when during a firmware update.
• Download the firmware from the manufacturer's Web site.
To update the firmware, use the Smart Organizing Monitor from Windows.
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
5. Click [OK].
6. On the [User Tool] tab, click [Printer Configuration].
7. On the [System] tab, click [Printer Firmware Update...].
8. Click [OK].
9. Specify the location of the DWN file, and then click [Open].
10. After a message is displayed on the Smart Organizing Monitor to indicate that the
firmware update has completed, turn the machine's power Off and then On again.
Updating the Firmware
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9. Maintaining the Machine
Replacing the Print Cartridge
•
TiO
This machine does not monitor the remaining toner level, and no message will be displayed
to prompt the user to replace the print cartridge if the machine runs out of toner. Replace the print
cartridge if the printed image suddenly becomes pale or blurred.
•
P
This machine does not monitor the remaining toner level, and no message will be displayed to
prompt the user to replace the print cartridge if the machine runs out of toner. Replace the print
cartridge if the printed image suddenly becomes pale or blurred.
•
FiO
If “Out of Toner / Print Cartridge” is displayed in the control panel, replace the print
cartridge by following the procedure described below. However, this message will not be
displayed if [Toner End Option] has been set to [Continue Printing]. Replace the print cartridge if
the printed image becomes pale or blurred.
• Store print cartridges in a cool dark place.
• Actual printable numbers vary depending on image volume and density, number of pages printed
at a time, paper type and size, and environmental conditions such as temperature and humidity.
Toner quality degrades over time.
• For good print quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
• The manufacturer shall not be responsible for any damage or expense that might result from the use
of parts other than genuine parts from the manufacturer with your office products.
1. Open the maintenance cover.
2. Hold the grips of the print cartridge, and then pull it out of the machine.
CXP007
3. Take the new print cartridge out of the box, and then take it out of the bag.
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4. Hold the print cartridge and shake it from side to side five or six times.
Shake the print cartridge horizontally in the direction. The first few printed pages may appear
blurred or smeared if the cartridge has not been shaken properly.
5. Hold the grips of the print cartridge, and then insert it into the machine until it stops.
CXP008
6. Close the maintenance cover.
9. Maintaining the Machine
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Cautions When Cleaning
Clean the machine periodically to maintain high print quality.
Dry wipe the exterior with a soft cloth. If dry wiping is not sufficient, wipe with a soft, damp cloth that has
been wrung out thoroughly. If you still cannot remove the stain or grime, use a neutral detergent, wipe
over the area with a thoroughly-wrung damp cloth, and then dry wipe the area and allow it to dry.
• To avoid deformation, discoloration, or cracking, do not use volatile chemicals, such as benzine
and thinner, or spray insecticide on the machine.
• If there is dust or grime inside the machine, wipe with a clean, dry cloth.
• You must disconnect the plug from the wall outlet at least once a year. Clean away any dust and
grime from the plug and outlet before reconnecting. Accumulated dust and grime pose a fire
hazard.
• Do not allow paper clips, staples, or other small objects to fall inside the machine.
Cautions When Cleaning
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Cleaning the Inside of the Machine
1. Open the maintenance cover.
2. Hold the grips of the print cartridge, and then pull it out of the machine.
CXP007
3. Use a cloth to wipe the inside of the machine toward and away from yourself.
CXP032
Wipe carefully so as not to touch any protrusions inside the machine.
4. Hold the grips of the print cartridge, and then insert it into the machine until it stops.
CXP008
5. Close the maintenance cover.
9. Maintaining the Machine
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FiO,TiO
Cleaning the Exposure Glass
1. Lift the exposure glass cover.
Be careful not to hold the input tray when lifting the exposure glass cover, for the tray might be
damaged.
2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same
parts with a dry cloth to remove any remaining moisture.
CXP051
Cleaning the Exposure Glass
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FiO
Cleaning the Auto Document Feeder
1. Lift the ADF.
Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.
2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same
parts with a dry cloth to remove any remaining moisture.
CXP052
9. Maintaining the Machine
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10. Troubleshooting
Common Problems
This section describes how to troubleshoot common problems that may occur while operating the
machine.
Problem Possible cause Solution
The machine does not turn on. The power cord is not
connected properly.
• Make sure that the power
plug is firmly inserted into
the wall outlet.
• Make sure that the wall
outlet is not defective by
connecting another
working device.
Pages are not printed. The USB cable is not connected
correctly.
Reconnect the USB cable.
Strange noise is heard. The consumable is not properly
installed.
Confirm that the consumable is
properly installed.
• If any of these problems persist, turn off the power, pull out the power cord, and contact your sales
or service representative.
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Paper Feed Problems
If the machine is operating but paper will not feed or paper jams occur frequently, check the condition of
the machine and paper.
Problem Solution
Paper does not feed smoothly. • Use supported types of paper. See page 31 "Supported
Paper".
• Load paper correctly, making sure that the paper guides
are properly adjusted. See page 36 "Loading Paper".
• If the paper is curled, straighten the paper.
• Take out the paper from tray and fan it well. Then,
reverse the top and bottom of the paper, and put it in the
tray.
Paper jams occur frequently. • If there are gaps between the paper and the paper
guides, adjust the paper guides to remove the gaps.
• Avoid printing on both sides of paper when printing
images that contain large areas of solid color, which
consume a lot of toner.
• Use supported types of paper. See page 31 "Supported
Paper".
• Load paper only as high as the upper limit markings on
the paper guide.
Multiple sheets of paper are fed at
one time.
• Fan the paper well before loading. Also make sure that
the edges are even by tapping the stack on a flat surface
such as a desk.
• Make sure that the paper guides are in the right position.
• Use supported types of paper. See page 31 "Supported
Paper".
• Load paper only as high as the upper limit markings on
the paper guide.
• Check that paper was not added while there was still
some left in the tray.
Only add paper when there is none left in the tray.
Paper gets wrinkles. • Paper is damp. Use paper that has been stored properly.
• Paper is too thin. See page 31 "Supported Paper".
10. Troubleshooting
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Problem Solution
• If there are gaps between the paper and the paper
guides, adjust the paper guides to remove the gaps.
The printed paper is curled. • Load the paper upside down in the paper tray.
• Paper is damp. Use paper that has been stored properly.
Images are printed diagonally to the
pages.
CER091
If there are gaps between the paper and the paper guides,
adjust the paper guides to remove the gaps.
Removing Printing Jams
First, try removing the paper automatically. If this fails, remove it manually.
• Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes.
• Toner on prints made immediately after clearing a paper jam may be insufficiently fused and can
smudge. Make test prints until smudges no longer appear.
• Do not forcefully remove jammed paper, as it may tear. Torn pieces remaining inside the machine
will cause further jams and possibly damage the machine.
• Paper jams can cause pages to be lost. Check your print job for missing pages and reprint any
pages that did not print out.
Automatically removing the paper jammed inside the machine
1. Open and close the maintenance cover once.
The machine will then slowly eject the jammed paper. After the jammed paper is ejected, remove it.
If the jammed paper is not ejected, open the maintenance cover again and remove jammed paper
manually.
Paper Feed Problems
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FiO
CXP029
TiO
CXP031
P
CXP030
If the paper cannot be removed automatically, remove it manually.
Removing paper manually
• Since the temperature around the guide is high, wait for it to cool before checking for jammed
paper.
10. Troubleshooting
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• After removing the paper, be sure to return the fusing pressure release lever to its original position.
• Be sure not to print with the fusing pressure release lever down.
1. Pull out the jammed paper carefully.
CXP010
If you cannot find the misfed paper, look inside the machine.
2. Open the maintenance cover.
3. Hold the grips of the print cartridge, and then pull it out of the machine.
CXP007
4. Push the Fusing Pressure Release Lever on the left down with your thumbs.
CXP014
Paper Feed Problems
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5. Pull out the misfed paper by holding both sides of paper. Be careful not to get toner dust
on your hands or clothes.
CXP011
CXP012
6. If it is difficult to remove the jammed paper out of the main unit, remove the jammed
paper from the output tray side.
CXP013
10. Troubleshooting
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7. Hold the grips of the print cartridge, and then insert it into the machine until it stops.
CXP008
8. Push the Fusing Pressure Release Lever on the left up with your thumbs.
9. Close the maintenance cover.
FiO
Removing Scanning Jams
1. Open the ADF cover.
CXP015
2. Gently pull the jammed original to remove it. Be careful not to pull the original too hard,
as it may rip.
CXP017
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3. Close the ADF cover.
CXP016
4. Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original
to remove it.
Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.
CXP053
5. Close the ADF.
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Print Quality Problems
Checking the Condition of the Machine
If there is a problem with the quality of printing, first check the condition of the machine.
Possible Cause Solution
There is a problem with the
machine's location.
Make sure that the machine is on a level surface. Place the
machine where it will not be subject to vibration or shock.
Unsupported types of paper is used. Make sure that the paper being used is supported by the
machine. See page 31 "Supported Paper".
The paper type setting is incorrect. Make sure that the paper type setting of the printer driver
matches the type of paper loaded. See page 31 "Supported
Paper".
A non-genuine print cartridges is
being used.
Non-genuine print cartridges reduce print quality and can
cause malfunctions. Use genuine print cartridges only. See
page 169 "Consumables".
An old print cartridges is being used. Print cartridges should be opened before their expiration date
and used within six months of being opened.
The machine is dirty. See page 137 "Maintaining the Machine", and clean the
machine as required.
Print Quality Problems
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Printer Problems
Problem Solution
An error occurs. If an error occurs when printing, change the computer or
printer driver settings.
• Check the printer icon name does not exceed 32
alphanumeric characters. If it does, shorten it.
• Check whether other applications are operating.
Close any other applications, as they may be interfering
with printing. If the problem is not resolved, close
unneeded processes too.
• Check that the latest printer driver is being used.
A print job is canceled. • Set I/O Timeout to a larger value than the current
settings.
There is considerable delay between
the print start command and actual
printing.
• Processing time depends on data volume. High volume
data, such as graphics-heavy documents, take longer to
process. Wait for a while.
• To speed up printing, reduce the printing resolution using
the printer driver.
The whole printout is blurred. • Paper is damp. Use paper that has been stored properly.
See page 31 "Supported Paper".
• If you enable [Toner Save:], printing is generally less
dense.
• Condensation may have collected. If rapid change in
temperature or humidity occurs, use this machine only
after it has acclimatized.
Cannot print properly when using a
certain application, or cannot print
image data properly.
Some characters are printed faintly
or not printed.
• Change the print quality settings.
The paper size setting does not
match the paper loaded.
Check whether the paper size specified on the machine
matches that of the loaded paper.
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Print Positions Do Not Match Display Positions
If the position of items on the printed page differs from the position displayed on the computer screen,
the cause may be one of the following.
Possible Cause Solution
Page layout settings are not configured properly. Check that the page layout settings are properly
configured in the application.
The paper size setting does not match the paper
loaded.
Check whether the paper size specified on the
printer driver matches that of the loaded paper.
Printer Problems
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FiO,TiO
Copier Problems
Problem Solution
Photocopied paper is blank. The original was placed with the front and back reversed.
See page 42 "Placing Originals".
Copied pages are too dark or too
light.
Adjust the image density.
Copied pages do not look the same
as the originals.
Select the correct scan mode according to the type of original.
Black spots appear when
photocopying a photographic print.
The original may have stuck to the exposure glass due to high
humidity.
Place the original on the exposure glass, and then place two
or three sheets of white paper on top of it. Leave the exposure
glass cover open when copying.
A moire pattern is produced. The original probably has heavily lined or dotted areas.
Switching the setting for image quality between [Photo] and
[Text/Photo] may eliminate the moire pattern.
Photocopied paper is dirty. • Image density is too high.
Adjust the image density.
• Toner on the printed surface is not dry.
Do not touch printed surfaces immediately after copying.
Remove freshly printed sheets one by one, taking care
not to touch printed areas.
• The scanning part is dirty.
• Before placing originals on the exposure glass, make
sure that toner or correction fluid is dry.
When copying from the exposure
glass, the print area of the copy is
out of alignment with the original.
Place the original copy side down, making sure that it is
aligned to the rear left corner and pressed flat against the
exposure glass.
The paper size setting does not
match the paper loaded.
Check whether the paper size specified on the machine
matches that of the loaded paper.
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FiO,TiO
Scanner Problems
Problem Solution
The scanned image is dirty. • The scanning part is dirty.
• Before placing originals on the exposure glass, make
sure that toner or correction fluid is dry.
The scanned image is distorted or
out of position.
The original was moved during scanning. Do not move the
original during scanning.
The scanned image is upside down. The original was placed upside down. Place the original in the
correct orientation. See page 42 "Placing Originals".
The scanned image is blank. The original was placed with the front and back reversed.
The scanned image is too dark or
too light.
Adjust the image density.
Scanner Problems
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FiO
Fax Problems
When an error code appears on the fax journal or TX status report
The table below describes the meaning of error codes that appear under "Status" on the fax journal
or TX status report, and what to do when a particular error code appears.
"X" indicates a number in an error code that appear differently depending on a specific situation.
Error Code Solution
Err:1) The line was not connected correctly. The fax transmission
did not finish successfully. There was a problem with either
the transmission or reception.
• Check that the telephone line is properly connected to
the machine.
• Disconnect the telephone line from the machine, and
connect a standard telephone in its place. Check that
you can make calls using the telephone. If you cannot
make calls this way, contact your telephone company.
• If the problem persists, contact your sales or service
representative.
Dial tone could not be detected.
• Set [Dial Tone Detect] to [Do not Detect].
Err:2)
Err:3)
Err:4)
Dial fails when trying to send faxes.
• Confirm that the fax number you dialed is correct.
• Confirm that the destination is a fax machine.
• Confirm that the line is not busy.
• You may need to insert a pause between dial digits.
Press the [ID Card Copy/On Hook Dial] key after, for
example, the area code.
• Confirm that [PSTN / PBX] under [Fax Features] is set
properly for your connection method to the telephone
network. See page 111 "Fax Features Settings".
Err:5) The [Clear/Stop] key has been pressed while transmitting/
receiving faxes. Send the fax again. When the error
reoccurs even if the [Clear/Stop] key has not pressed,
consult your service representative.
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When other problems occur
The table below describes how to troubleshoot problems that do not produce an error code.
Problem Solution
Cannot send faxes. Confirm the error code, and then perform the appropriate
procedure to resolve the problem.
Cannot receive faxes even when
sending them is possible.
• A print cartridge is empty. Replace the print cartridge.
See page 137 "Replacing the Print Cartridge".
• The input tray is empty. Load paper in the input tray.
See page 36 "Loading Paper".
• If fax reception mode is manual mode, you must
receive the fax manually. See page 102 "Receiving a
Fax".
Cannot print received faxes. • The input tray is empty. Load paper in the input tray.
See page 36 "Loading Paper".
• The input tray does not contain paper of the right size.
Load paper of the right size in the input tray.
Faxes you sent appear spotty or
dirty when received.
• The exposure glass or ADF is dirty. See page 142
"Cleaning the Auto Document Feeder".
• Before placing originals on the exposure glass, make
sure that ink or correction fluid is dry.
A fax you sent appears blank
when received.
The original was placed upside down. Place the original in
the correct orientation. See page 42 "Placing Originals".
Dirty spots may appear, or an
image from the reverse side shows
through copy received by the
recipient.
Image density is too high. Adjust the image density.
Dial fails when trying to send
faxes.
Confirm the error code, and then perform the appropriate
procedure to resolve the problem.
Fax Problems
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FiO,TiO
Error and Status Indicate on the Control
Panel
FiO
Messages on the Screen
• If the "Service Call: SCXXX" appears, contact your sales or service representative.
Message Causes Solutions
Misfeed: Stnd. Tray
Out of Paper
Paper has been jammed in the
paper tray.
The input tray has run out of
paper.
• Remove the jammed paper. See
page 137 "Maintaining the
Machine".
• Load paper to the input tray. See
page 36 "Loading Paper".
Misfeed: Inner/
Outer
A paper jam has occurred in the
machine.
• Remove the jammed paper. See
page 144 "Paper Feed Problems".
Misfeed: ADF
Open Cov. Rmv.
Paper
An original has been jammed
inside the ADF.
• Remove jammed originals, and then
place them again. See page 144
"Paper Feed Problems".
• Check the originals are suitable for
scanning. See page 42 "Placing
Originals".
Set Correct Size Ppr
Press Start to Print
The paper for printing fax is not
loaded.
Load the appropriate size paper.
Cover Open A cover is open. Close the maintenance cover completely.
Memory Overflow
Press Start or Stop
Memory has reached capacity
during sort copy.
If several originals are still to be scanned,
it is recommended to start printing now,
and copy the remaining originals
separately. If originals are being scanned
from the ADF, remove any remaining
pages from the ADF.
Cannot Print Fax
Change Paper Size
An appropriate size paper for
printing faxes is not loaded.
Load A4, Letter or Legal paper in the input
tray.
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Message Causes Solutions
Cannot Print Report
Change Paper Size
An appropriate size paper for
printing Report is not loaded.
Load the appropriate size paper.
Not Set
Print Cartridge
The print cartridge has not been
installed.
Reinstall the print cartridge. See page 137
"Replacing the Print Cartridge".
Out of Toner
Print Cartridge
The machine has run out of the
toner.
Replace the print cartridge. See page 137
"Replacing the Print Cartridge".
Toner Almost Empty
Print Cartridge
The print cartridge is almost
empty.
Prepare a new print cartridge.
Cannot Print
Open Front Cover
Front cover is closed. Open the front cover completely.
On Hook The machine has been off-hook
for an extended period of time.
Replace the handset.
Connection Failed The line could not be connected
correctly.
• Check that the telephone line is
properly connected to the machine.
• Disconnect the telephone line from
the machine, and connect a standard
telephone in its place. Check that you
can make calls using the telephone. If
you cannot make calls this way,
contact your telephone company.
Dial Failed The fax could not be sent. • Confirm that the fax number you
dialed is correct.
• Confirm that the destination is a fax
machine.
• Confirm that the line is not busy.
• You may need to insert a pause
between dial digits. Press the [ID
Card Copy/On Hook Dial] key after,
for example, the area code.
TX Comm. Error A transmission error occurred,
and the fax could not be
transmitted correctly.
• If the [Auto Redial] setting is enabled,
the machine will redial the number
and try again. If all attempts fail, or if
the machine is in Immediate
Error and Status Indicate on the Control Panel
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Message Causes Solutions
Transmission mode, the fax will not
be transmitted. Try the operation
again.
RX Comm. Error A reception error occurred, and
the fax could not be received
correctly.
• If possible, contact the sender of the
fax and ask them to resend it.
Memory Overflow
1: TX 2: Cancel
• If this occurs on the first
page:
The machine's memory
reached capacity while
storing a fax in memory
before transmission.
• If this occurs on the second
or a later page:
Memory has reached
capacity while scanning
the second or later pages
of the original when trying
to send a fax in Memory
Transmission mode.
• If this occurs on the first page:
Resend the fax in parts as several
smaller individual faxes, or send at a
lower resolution.
• If this occurs on the second or a later
page:
Press the [1] key (TX) to send only the
pages that have been scanned in
memory, or press the [2] key
(Cancel) to cancel.
RX Memory
Overflow
The memory has become full or
the maximum number of
receivable files has been
reached during fax reception.
• The received fax was too large. Ask
the sender to resend the document in
parts as several smaller individual
faxes, or to send at a lower
resolution.
• If an error has occurred because of a
problem such as lack of paper, paper
jamming, or toner running out, correct
the problem, and then finish printing
the outstanding files.
• If there is a file waiting to be sent,
complete the transmission or delete
the file.
Memory Data Lost Data in the memory was deleted
due to a memory fault.
The machine prints Power Failure Report
and recovers from the error automatically.
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Message Causes Solutions
Cancel Printing
I/O Timeout
The timeout period set in [I/O
Timeout] expires when printing
is frequently interrupted by data
from other ports, or when the
print job is large and takes time
for processing.
Set [I/O Timeout] to a larger value than
the current setting. For details, see
page 125 "Printer Features Settings".
Cannot Print
Memory Overflow
The data is too large or
complex to print.
Select [600 x 600 dpi] in [Resolution] to
reduce the size of data. For details, see the
Printer Driver Help.
Paper Size Mismatch
Press Start or Stop
The paper size set for the
document differs from the size of
the paper.
Press the [Start] key to begin printing, or
press the [Clear/Stop] key to cancel the
job.
If [Auto Continue] is set to [0 sec.], no error
message appears.
Paper Type
Mismatch
Press Start or Stop
The paper type set for the
document differs from the type
of the paper.
Press the [Start] key to begin printing, or
press the [Clear/Stop] key to cancel the
job.
If [Auto Continue] is set to [0 sec.], no error
message appears.
Scan USB Disconnect The USB cable was
disconnected while scanning
from a computer.
Reconnect the USB cable properly, and
then try the operation again.
Fax Job Memory
Over
The number of fax jobs in
memory has reached the limit,
so new jobs cannot be stored.
Wait until pending jobs have been
transmitted or printed.
No Destination • No destination is
registered in the selected
Speed Dial.
• You have attempted to
redial, but there is no any
redial data (history).
Enter the fax number manually.
Numbers Do not
Match
"Fax No. Confirmation" is set to
"On", and the numbers entered
for confirmation does not match
the initially-entered numbers.
Make sure the numbers match.
Error and Status Indicate on the Control Panel
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Message Causes Solutions
Cannot Copy
Change Paper Size
The paper for combine copy,
duplex copy or ID Card copy is
not loaded.
Load the appropriate size paper.
TiO
Codes on the Screen
• If "C", or "c" appears, contact your sales or service representative.
Code Causes Solutions
E0 A paper jam has occurred in the
machine.
• Remove the jammed paper. See
page 144 "Paper Feed Problems".
E1 Paper has been jammed in the paper
tray.
The input tray has run out of paper.
• Remove the jammed paper. See
page 144 "Paper Feed Problems".
• Load paper to the input tray. See
page 36 "Loading Paper".
E3 A maintenance cover is open. Close the maintenance cover completely.
E4 Front cover is closed. Open the front cover completely.
E5 An appropriate size paper for printing
Report is not loaded.
Load the appropriate size paper.
E6 The print cartridge has not been
installed.
Reinstall the print cartridge. See page 137
"Replacing the Print Cartridge".
E7 The machine has run out of the toner. Replace the print cartridge. See page 137
"Replacing the Print Cartridge".
E8 The print cartridge is almost empty. Prepare a new print cartridge.
E9 An appropriate size paper for making
copies is not loaded.
Load the appropriate size paper.
P1 The paper size set for the document
differs from the size of the paper.
Press the [Start] key to begin printing, or press
the [Stop/Clear] key to cancel the job.
If [Auto Continue:] is set to [0 sec], no error
message appears.
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Code Causes Solutions
P2 The paper type set for the document
differs from the type of the paper.
Press the [Start] key to begin printing, or press
the [Stop/Clear] key to cancel the job.
If [Auto Continue:] is set to [0 sec], no error
message appears.
Error and Status Indicate on the Control Panel
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Error and Status Messages Appear on the
Smart Organizing Monitor
Message Causes Solutions
Printer Power Off
(Communication
Error)
• The power cable of the
machine is not plugged in.
• The power of the machine
is not turned ON.
• The USB cable is not
connected.
• Check the printer power cord.
• Check the printer power switch is on.
• Check the USB cable is properly
connected.
Out of Paper /
Misfeed
Paper is not loaded in the
machine's input tray, or paper
jam has occurred.
If paper is not loaded, load paper in the
input tray. For details about loading
paper, see page 36 "Loading Paper".
If paper is jammed inside the machine,
remove the jammed paper. For details
about removing jammed paper, see
page 144 "Paper Feed Problems".
Paper Size Mismatch The paper size specified on the
machine and the size specified
in the printer driver do not
match.
For details about specifying the paper size
setting on the machine, see page 36
"Loading Paper". For details about
changing the paper size setting in the
printer driver, see the printer driver Help.
Tio,P
If [Auto Continue:] is set to [0 sec],
no error message appears.
Paper Type
Mismatch
The paper type specified on the
machine and the type specified
in the printer driver do not
match.
For details about changing the paper type
setting of the machine, see page 36
"Loading Paper". For details about
changing the paper type setting in the
printer driver, see the printer driver Help.
Tio,P
If [Auto Continue:] is set to [0 sec],
no error message appears.
TiO,P
Toner Almost
Empty
TiO,P
Toner Almost Empty
TiO,P
Prepare a new print cartridge.
TiO,P
Out of Toner
TiO,P
Out of Toner
TiO,P
Replace the print cartridge. See
page 137 "Replacing the Print Cartridge".
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Message Causes Solutions
Memory Overflow The data is too large or
complex to print.
Select [600 x 600 dpi] in [Resolution:] to
reduce the size of data. For details, see the
printer driver Help.
Print Cartridge Not
Detected
The print cartridge has not been
installed.
Reinstall the print cartridge. See page 137
"Replacing the Print Cartridge".
FiO
Messages of the Print Cartridge
FiO
Message Causes Solutions
Toner Almost Empty The print cartridge is almost
empty.
Prepare a new print cartridge.
Out of Toner The machine has run out of the
toner.
Replace the print cartridge. See
page 137 "Replacing the Print
Cartridge".
Error and Status Messages Appear on the Smart Organizing Monitor
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FiO
Error and Status Messages Appear in the PC
FAX Window
Message Causes Solutions
PC FAX has already
been launched.
Cannot launch it
again.
The [PC FAX] dialog box is
already open.
Quit PC FAX once, and then start it up
again.
Reached maximum
number of
destinations.
The number of destinations
specified exceeds the maximum
possible.
The maximum number of destinations that
can be specified at one time is 100.
When the setting
"Attach a Cover
Sheet" is on and "Use
Address Book" is
selected, the
maximum number of
destinations cannot
be larger than 5.
If [Attach a Cover Sheet] on the
[Cover Sheet] tab is selected
and [Use Address Book] in the
[To:] list are selected, you can
send faxes to up to five
destinations at a time.
• Specify five or less destinations.
• Change the item selected in the [To:]
list to something other than [Use
Address Book].
• Clear [Attach a Cover Sheet].
Cannot send more
than 10 pages.
You can send up to ten pages
including the cover sheet, at a
time.
Reduce the number of pages to ten or
fewer.
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11. Appendix
Notes About the Toner
• Proper operation cannot be guaranteed if any third-party toner is used.
• Depending on printing conditions, there are cases where the printer cannot print the number of
sheets indicated in the specifications.
•
TiO
Replace the print cartridge if the printed image suddenly becomes pale or blurred.
•
P
Replace the print cartridge if the printed image suddenly becomes pale or blurred.
•
FiO
When operating the machine for the first time, use the print cartridge supplied with this
machine. If this cartridge is not initially used, the following problems may occur:
•
FiO
"Out of Toner" will be displayed before the toner runs out.
•
FiO
"Out of Toner" will not be displayed when the toner runs out, but instead the printed
image suddenly becomes pale or blurred.
•
FiO
To continue printing after "Out of Toner" is displayed, set [Toner End Option] to [Continue
Printing]. However, since any trouble caused by using this setup is outside of the scope of the
manufacturer's warranty, this setup should be used with care. For details about [Toner End Option],
see page 118 "System Settings".
•
FiO
If [Toner End Option] is first set to [Continue Printing] and then to [Stop Printing], be sure to
use a new print cartridge. If a used print cartridge is installed, there will be a discrepancy between
the remaining toner level displayed and the actual remaining toner, and accordingly, "Out of
Toner" will not be displayed at the appropriate timing.
•
FiO
The lifetime of the photo conductor, which is built into the print cartridge, is taken into
account in displaying "Out of Toner". If the photo conductor stops working before the toner runs
out, "Out of Toner" may be displayed.
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Moving and Transporting the Machine
This section provides cautions that you must follow when moving the machine both short and long
distances.
Repack the machine in its original packing materials when moving it over a long distance.
• Be sure to disconnect all cables from the machine before transporting it.
• The machine is a precision piece of machinery. Be sure to handle it carefully when moving it.
• Make sure to move the machine horizontally. Take extra caution when carrying the machine up or
down stairs.
• Do not remove the print cartridge when moving the machine.
• Be sure to hold the machine level while carrying it. To prevent toner from spilling, move the
machine carefully.
1. Be sure to check the following points:
• The power switch is turned off.
• The power cord is unplugged from the wall outlet.
• All other cables are unplugged from the machine.
2. Lift the machine using the inset grips on both sides of the machine, and then move it
horizontally to the place where you want to use it.
• To move the machine over a long distance, pack it well. Take care not to tip or tilt the machine
during transit.
• Toner might spill inside the machine if the machine is not kept level during transit.
• For more information about moving the machine, contact your sales or service representative.
Disposal
Ask your sales or service representative for information about correct disposal of this machine.
Where to Inquire
Contact your sales or service representative for further information about the topics included in this
manual or to inquire other topics not included in this manual.
11. Appendix
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Consumables
Print Cartridge
Print cartridge Average printable number of pages per cartridge *1
Black 1,200 pages, 2,000 pages
*1 The printable number of pages is based on pages that are compliant with ISO/IEC 19752 with the image
density set as the factory default. ISO/IEC 19752 is an international standard for measurement of printable
pages, set by the International Organization for Standardization.
• Unless a print cartridges is replaced before toner runs out, printing will become impossible. To
facilitate cartridge replacement, we recommend you purchase and store extra print cartridges.
• The actual number of printable pages varies depending on the image volume and density, number
of pages printed at a time, paper type and paper size used, and environmental conditions such as
temperature and humidity.
• Print cartridges may need to be changed sooner than indicated above due to deterioration over
the period of use.
• Print cartridges are not covered by warranty. However, if there is a problem, contact the store
where you purchased them.
• The supplied print cartridge can print approximately 500 pages.
• This machine periodically performs cleaning. During cleaning, toner will be used to maintain print
quality.
Consumables
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Specifications of the Machine
This section lists the machine's specifications.
General Function Specifications
Configuration
Desktop
Print process
Laser electrostatic transfer
FiO,TiO
Maximum paper size for scanning of exposure glass
FiO,TiO
216 mm × 297 mm (8.5 × 11.7 inches)
FiO
Maximum paper size for scanning of ADF
FiO
216 mm × 356 mm (8.5 × 14 inches)
Maximum paper size for printing
216 mm × 356 mm (8.5 × 14 inches)
Warm-up time
Less than 25 seconds (23 °C, 71.6 °F)
Paper sizes
A4, 81/2 " × 11 " (Letter), 81/2 " × 14 " (Legal), B5, 51/2 " × 81/2 " (Half Letter), 71/4 " × 101/2
" (Executive), A5, A6, B6, 16K (197 × 273 mm), 16K (195 × 270 mm), 16K (184 × 260 mm), 8
" × 13 " (F/GL), 81/2 " × 13 " (FS), 81/4 " × 13 " (Folio), Custom Paper Size
• The following paper sizes are supported as custom paper sizes:
• Approximately 90-216 mm (3.6-8.5 inches) in width
• Approximately 148-356 mm (5.8-14 inches) in length
Paper type
Plain Paper (65-104 g/m2 (20-24 lb.)), Recycled Paper (65-104 g/m2 (20-24 lb.)), Thin Paper
(60-64 g/m2 (16 lb.)), Thick Paper (105 g/m2 (28 lb.))
Paper output capacity
10 sheets (70 g/m2, 19 lb.)
Paper input capacity
50 sheets (70 g/m2, 19 lb.)
11. Appendix
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FiO
ADF capacity
FiO
15 sheets (80 g/m2, 21.3 lb.)
FiO
Memory
FiO
32 MB
TiO
Memory
TiO
16 MB
P
Memory
P
16 MB
Power requirements
(mainly Europe and Asia)
220-240 V, 4 A, 50/60 Hz
(mainly North America)
120 V, 6 A, 50/60 Hz
Power consumption
• Maximum power consumption
700 W
• Energy Saver mode 1
60 W or less
• Energy Saver mode 2
7 W or less
FiO,TiO
* The power level when the main switch is turned off and the power cord is plugged into
an outlet: 1W or less
FiO
Machine dimensions (Width × Depth × Height)
FiO
402 × 412 × 205 mm (15.8 × 16.2 × 8.1 inches)
TiO
Machine dimensions (Width × Depth × Height)
TiO
402 × 368.5 × 163 mm (15.8 × 14.5 × 6.4 inches)
P
Machine dimensions (Width × Depth × Height)
P
402 × 368.5 × 119 mm (15.8 × 14.5 × 4.7 inches)
FiO
Weight (machine body with consumables)
FiO
Approximately 9.0 kg (19.9 lb.) or less
TiO
Weight (machine body with consumables)
TiO
Approximately 8.0 kg (17.7 lb.) or less
Specifications of the Machine
meihua-p2_mf2_com_user_guide_00106461_eng.xml 171
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P
Weight (machine body with consumables)
P
Approximately 6.2 kg (13.7 lb.) or less
Printer Function Specifications
Printing speed
• Type 1
13 pages per minute (A4/Letter)
• Type 2
16 pages per minute (A4/Letter)
16 pages per minute (A4/Letter)
Resolution
600 × 600 dpi (maximum: 1200 × 600 dpi)
First print speed
5.8 seconds or less (From the start of paper feed action to the completion of paper delivery)
13 seconds or less (From the completion of data processing to the completion of paper delivery)
Interface
USB 2.0
Printer language
DDST
FiO,TiO
Copier Function Specifications
FiO
Maximum resolution (scanning and printing)
•
FiO
Exposure glass
FiO
Scanning: 600 × 600 dpi
FiO
Printing: 600 × 600 dpi
•
FiO
ADF
FiO
Scanning: 600 × 300 dpi
FiO
Printing: 600 × 600 dpi
TiO
Maximum resolution (scanning and printing)
TiO
Scanning: 600 × 600 dpi
TiO
Printing: 600 × 600 dpi
11. Appendix
172 meihua-p2_mf2_com_user_guide_00106461_eng.xml
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First copy speed (A4/Letter, at 23 °C, 71.6 °F)
32 seconds or less
Multiple copy speed
• Countries other than European countries
• Type 1
13 pages per minute (A4/Letter)
• Type 2
16 pages per minute (A4/Letter)
16 pages per minute (A4/Letter)
Reproduction ratio
• Fixed ratio:
(mainly Europe and Asia)
50%, 71%, 82%, 93%, 122%, 141%, 200%
(mainly North America)
50%, 65%, 78%, 93%, 129%, 155%, 200%
• Zoom ratio:
25% to 400%
Copy quantity
99
FiO,TiO
Scanner Function Specifications
FiO
Maximum scanning area (horizontal × vertical)
•
FiO
Exposure glass
FiO
216 × 297 mm (8.5 × 11.7 inches)
•
FiO
ADF
FiO
216 × 356 mm (8.5 × 14 inches)
TiO
Maximum scanning area (horizontal × vertical)
TiO
216 × 297 mm (8.5 × 11.7 inches)
FiO
Maximum resolution when scanning from a computer (TWAIN)
•
FiO
Exposure glass
FiO
4800 × 4800 dpi
•
FiO
ADF
FiO
600 × 600 dpi
Specifications of the Machine
meihua-p2_mf2_com_user_guide_00106461_eng.xml 173
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TiO
Maximum resolution when scanning from a computer (TWAIN)
TiO
4800 × 4800 dpi
Maximum resolution when scanning from a computer (WIA)
600 × 600 dpi
FiO
ADF throughput
FiO
Black and white: 75.3 mm per second
FiO
Color: 37.6 mm per second (200 dpi)
FiO
Fax Function Specifications
Access line
• Public switched telephone networks (PSTN)
• Private branch exchange (PBX)
Transmission mode
ITU-T Group 3 (G3)
Scan line density
8 dots per mm × 3.85 line per mm (200 × 100 dpi)
8 dots per mm × 7.7 line per mm (200 × 200 dpi)
Transmission time
3 seconds (8 dots per mm × 3.85 line per mm, 33.6 kbps, MMR, ITU-T # 1 chart)
Transfer rate
33.6 kbps to 2400 bps (auto shift down system)
Data compression methods
MH, MR, MMR
Memory capacity
Transmission: Up to 5 jobs; up to 10 pages per job
Reception: Up to 50 jobs; up to 100 pages in the total of all jobs
Address book
• Speed dial
100 items
• Number of redials for Fax
1
11. Appendix
174 meihua-p2_mf2_com_user_guide_00106461_eng.xml
Draft 2013/03/26
Trademarks
Microsoft®, Windows®, Windows Server®, and Windows Vista® are either registered trademarks or
trademarks of Microsoft Corporation in the United States and/or other countries.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
The proper names of the Windows operating systems are as follows:
• The product names of Windows XP are as follows:
Microsoft® Windows® XP Professional Edition
Microsoft® Windows® XP Home Edition
Microsoft® Windows® XP Professional x64 Edition
• The product names of Windows Vista are as follows:
Microsoft® Windows Vista® Ultimate
Microsoft® Windows Vista® Business
Microsoft® Windows Vista® Home Premium
Microsoft® Windows Vista® Home Basic
Microsoft® Windows Vista® Enterprise
• The product names of Windows 7 are as follows:
Microsoft® Windows® 7 Starter
Microsoft® Windows® 7 Home Premium
Microsoft® Windows® 7 Professional
Microsoft® Windows® 7 Ultimate
Microsoft® Windows® 7 Enterprise
• The product names of Windows 8 are as follows:
Microsoft® Windows® 8
Microsoft® Windows® 8 Pro
Microsoft® Windows® 8 Enterprise
• The product names of Windows Server 2003 are as follows:
Microsoft® Windows Server® 2003 Standard Edition
Microsoft® Windows Server® 2003 Enterprise Edition
Microsoft® Windows Server® 2003 Web Edition
Microsoft® Windows Server® 2003 Datacenter Edition
• The product names of Windows Server 2003 R2 are as follows:
Microsoft® Windows Server® 2003 R2 Standard Edition
Trademarks
meihua-p2_mf2_com_user_guide_00106462_eng.xml 175
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Microsoft® Windows Server® 2003 R2 Enterprise Edition
Microsoft® Windows Server® 2003 R2 Datacenter Edition
• The product names of Windows Server 2008 are as follows:
Microsoft® Windows Server® 2008 Foundation
Microsoft® Windows Server® 2008 Standard
Microsoft® Windows Server® 2008 Enterprise
Microsoft® Windows Server® 2008 Datacenter
Microsoft® Windows Server® 2008 for Itanium-based Systems
Microsoft® Windows® Web Server 2008
Microsoft® Windows® HPC Server 2008
Microsoft® Windows Server® 2008 Standard without Hyper-VTM
Microsoft® Windows Server® 2008 Enterprise without Hyper-VTM
Microsoft® Windows Server® 2008 Datacenter without Hyper-VTM
• The product names of Windows Server 2008 R2 are as follows:
Microsoft® Windows Server® 2008 R2 Foundation
Microsoft® Windows Server® 2008 R2 Standard
Microsoft® Windows Server® 2008 R2 Enterprise
Microsoft® Windows Server® 2008 R2 Datacenter
Microsoft® Windows Server® 2008 R2 for Itanium-based Systems
Microsoft® Windows® Web Server R2 2008
Microsoft® Windows® HPC Server R2 2008
• The product names of Windows Server 2012 are as follows:
Microsoft® Windows Server® 2012 Foundation
Microsoft® Windows Server® 2012 Essentials
Microsoft® Windows Server® 2012 Standard
Microsoft® Windows Server® 2012 Datacenter
Microsoft product screen shots reprinted with permission from Microsoft Corporation.
11. Appendix
176 meihua-p2_mf2_com_user_guide_00106462_eng.xml
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INDEX
2 Sided copy.........................................................70
A
Address book......................................................117
Address book (PC FAX)......................................100
ADF (Auto Document Feeder)............................142
Auto mode...........................................................104
B
Basic operation................................47, 56, 58, 107
Broadcast function.................................................92
C
Canceling a copy...........................................57, 58
Canceling a fax...............................................89, 99
Changing the custom paper size.........................40
Cleaning....................................139, 140, 141, 142
Codes...................................................................162
Combine copy.......................................................62
Common problems..............................................143
Condition of the machine...................................151
Configuration page....................................124, 132
Consumables.......................................................169
Control panel..................................................22, 23
Conversation..........................................................95
Copier features....................................................108
Copier function....................................................172
Copier mode screen..............................................55
Copier problems.................................................154
D
Date........................................................................82
Delete.....................................................................26
Disclaimer.................................................................6
Driver......................................................................25
Duplex....................................................................48
E
ENERGY STAR program.......................................14
Enlarged or reduced copies.................................60
Entering characters................................................83
Error messages...........................................158, 164
Exposure glass.....................................................141
Exterior......................................................17, 19, 20
F
Fax destinations.....................................................84
Fax features.........................................................111
Fax function.........................................................174
Fax mode screen...................................................81
Fax problems.......................................................156
Firmware..............................................................135
I
ID Card copy.........................................................65
Image density..................................................73, 96
Important Safety Instructions............................9, 13
Install......................................................................25
Interior...........................................................21, 140
Introduction..............................................................6
J
Job cancel..............................................................49
L
Legal prohibition......................................................6
Lists...............................................................105, 124
Loading paper.......................................................36
M
Machine settings.................................................133
Manual mode......................................................103
Messages.............................................................158
Models.....................................................................8
Moving.................................................................168
N
Non-recommended paper...................................32
Notes....................................................................167
O
On hook dial..........................................................94
Original type..........................................................74
Originals................................................................42
P
Paper feed problems...........................................144
Paper jam...........................................145, 146, 149
Paper mismatch.....................................................51
177
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Paper Mismatch.....................................................51
PC FAX...................................................................98
Placing originals..............................................44, 45
Print area................................................................33
Print cartridge..............................................137, 169
Print quality problems.........................................151
Printer features.....................................................125
Printer function.....................................................172
Printer problems...................................................152
Q
Quick install...........................................................25
R
Receiving a fax....................................................102
Reception mode..................................................102
Recommended size of originals...........................42
Redial function.......................................................92
Replace................................................................137
Reports.........................................................105, 124
Resolution...............................................................97
S
Scan settings..........................................................73
Scanner function..................................................173
Scanner problems...............................................155
Scanning................................................................77
Sending a fax..................................................87, 88
Smart Organizing Monitor.............................27, 29
Software.................................................................25
Specifications............................170, 172, 173, 174
Specifying a custom paper size...........................39
Specifying the paper type....................................38
Specifying the paper type and paper size..........40
Specifying the standard paper size.....................39
Speed dial..............................................................90
Status information.............127, 128, 129, 130, 131
Status messages..........................................158, 164
Supported paper...................................................31
System information..............................................127
System settings.....................................................118
T
Time........................................................................82
Toner....................................................................167
Trademarks..........................................................175
Transmission mode................................................87
Troubleshooting......143, 144, 151, 152, 153, 154,
155, 156
TWAIN...................................................................77
Types of originals not supported by the ADF......42
U
Unscannable image area.....................................43
Upgrade.................................................................26
W
WIA........................................................................79
178
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MEMO
179
Draft 2013/03/26
MEMO
180 EN
GB
EN
US
EN
AU
xxxx-xxxx
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