Ricoh MFSP220SFNW1 Multifunction Digital Product (Copier/Printer/Scanner/Fax) User Manual

Ricoh Company Ltd Multifunction Digital Product (Copier/Printer/Scanner/Fax)

User Manual

For safe and correct use, be sure to read Safety Information before using the machine.User Guide
TABLE OF CONTENTSHow to Find Information about Operations and Troubleshooting...............................................................10Operating Manual (Printed)....................................................................................................................... 10Operating Manual (Digital Format)........................................................................................................... 10Help.............................................................................................................................................................. 11How to Read This Manual...............................................................................................................................12Introduction...................................................................................................................................................12Symbols Used in This Manual.....................................................................................................................12Model-Specific Information........................................................................................................................ 12Disclaimer.....................................................................................................................................................13Notes............................................................................................................................................................ 14Note to Administrator.................................................................................................................................. 14About IP Address......................................................................................................................................... 15Differences in Performance/Functions between Different Models.......................................................... 15Differences in Performance/Functions between Different Models.......................................................... 161. Guide to the MachineGuide to Components......................................................................................................................................17Exterior..........................................................................................................................................................17Exterior..........................................................................................................................................................21Interior...........................................................................................................................................................22Control Panel (When Using SP 221S, SP 220SNw, or SP221SNw)....................................................22Control Panel (When Using SP 221SF, SP 220SFNw, or SP221SFNw).............................................. 24Control Panel................................................................................................................................................26Changing Operation Modes.......................................................................................................................... 29Multi-access......................................................................................................................................................30Assigning a Setting to the Short Cut Key........................................................................................................33Assigning a Setting Using the Control Panel..............................................................................................33Assigning a Setting Using Web Image Monitor........................................................................................33Accessing the Function Assigned to the Short Cut Key.............................................................................34Entering Characters..........................................................................................................................................35About Operation Tools....................................................................................................................................372. Paper Specifications and Adding PaperWorkflow for Loading Paper and Configuring Paper Sizes and Types...................................................... 39Loading Paper.................................................................................................................................................. 411Draft 2016/05/27
Loading Paper into Tray 1...........................................................................................................................41Loading Paper into the Bypass Tray...........................................................................................................46Specifying Paper Type and Paper Size Using the Control Panel.................................................................49Specifying the Paper Type.......................................................................................................................... 49Specifying the Standard Paper Size...........................................................................................................50Specifying a Custom Paper Size................................................................................................................ 50Specifying Paper Type and Paper Size Using Smart Organizing Monitor.................................................52Specifying a Custom Paper Size................................................................................................................ 52Specifying Paper Type and Paper Size Using Web Image Monitor...........................................................53Specifying a Custom Paper Size................................................................................................................ 53Specifying Paper Type and Paper Size Using the Printer Driver..................................................................54Supported Paper.............................................................................................................................................. 55Specifications of Paper Types.....................................................................................................................56Non-Recommended Paper Types.............................................................................................................. 58Paper Storage.............................................................................................................................................. 59Print Area......................................................................................................................................................59Placing Originals..............................................................................................................................................62Placing Originals on the Exposure Glass...................................................................................................62Placing Originals in the Auto Document Feeder....................................................................................... 62About Originals............................................................................................................................................633. Printing DocumentsWhat You Can Do with the Printer Function...................................................................................................67Configuring Option Settings and Paper Settings for the Printer....................................................................68When Using Windows................................................................................................................................ 68When Using Mac OS X...............................................................................................................................69Displaying the Printing Preferences Dialog Box.............................................................................................70Displaying the Printing Preferences Dialog Box from the [Start] Menu...................................................70Displaying the Printing Preferences Dialog Box in an Application.......................................................... 70Basic Operation of Printing............................................................................................................................. 72If a Paper Mismatch Occurs....................................................................................................................... 72Canceling a Print Job...................................................................................................................................734. Copying OriginalsWhat You Can Do with the Copier Function..................................................................................................752Draft 2016/05/27
Copier Mode Screen.......................................................................................................................................76Basic Operation of Copying........................................................................................................................... 77Canceling a Copy....................................................................................................................................... 78Making Enlarged or Reduced Copies............................................................................................................80Specifying Reduce/Enlarge....................................................................................................................... 80Making Combined/2-sided Copies.............................................................................................................. 82Specifying Combined and 2-sided Copies............................................................................................... 86Copying an ID Card........................................................................................................................................ 87Specifying the Scan Settings for Copying......................................................................................................89Adjusting Image Density..............................................................................................................................89Selecting the Document Type According to Original............................................................................... 895. Scanning OriginalsWhat You Can Do with the Scanner Function............................................................................................... 91Send Scanned Documents to a Folder on a Client Computer................................................................. 91Send Scanned Documents by E-mail......................................................................................................... 91Scanning Documents from a Client Computer.......................................................................................... 91Scanner Mode Screen.....................................................................................................................................92Registering Scan Destinations......................................................................................................................... 93Modifying Scan Destinations......................................................................................................................98Deleting Scan Destinations..........................................................................................................................99Testing Transmission.....................................................................................................................................99Basic Operation of Scan to Folder...............................................................................................................101Step 1: Printing the Check Sheet.............................................................................................................. 101Step 2: Confirming the User Name and Computer Name.................................................................... 102Step 3: Creating a Shared Folder on a Computer................................................................................. 104Step 4: Specifying Access Privileges for the Created Shared Folder................................................... 105Step 5: Registering a Shared Folder in the Machine's Address Book.................................................. 106Step 6: Send Scanned Files to a Shared Folder.....................................................................................107Basic Operation of Scan to E-mail...............................................................................................................109Step 1: Configuring SMTP and DNS Settings.........................................................................................109Step 2: Registering Destination E-mail Addresses in the Address Book................................................109Step 3: Sending Scanned Files by E-mail................................................................................................110Basic Operation of Scan to FTP....................................................................................................................1133Draft 2016/05/27
Step 1: Configuring SMTP and DNS Settings.........................................................................................113Step 2: Sending Scanned Files to an FTP Server.................................................................................... 113Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key (only SP 221SF, SP220SFNw, and SP 221SFNw)....................................................................................................................116Basic Procedure for Saving Scan Files on a USB Flash Memory Device..................................................118Basic Operation for TWAIN Scanning........................................................................................................120Using TWAIN scanner..............................................................................................................................120TWAIN scanning.......................................................................................................................................120Settings you can configure in the TWAIN dialog box........................................................................... 121Basic Operation for WIA Scanning............................................................................................................. 123Using SANE scanning................................................................................................................................... 124Specifying the Scan Settings for Scanning.................................................................................................. 125Specifying the Scanning Size According to the Size of the Original....................................................125Adjusting Image Density........................................................................................................................... 125Specifying Resolution................................................................................................................................1266. Sending and Receiving a FaxWhat You Can Do with the Fax Function.....................................................................................................127Fax Settings Workflow.................................................................................................................................. 128Types of Transmission and Reception Modes............................................................................................. 129Transmission Mode Selection...................................................................................................................129Reception Mode Selection....................................................................................................................... 129Fax Mode Screen..........................................................................................................................................131Setting the Date and Time............................................................................................................................. 132Registering Fax Destinations......................................................................................................................... 133Registering Fax Destinations Using the Control Panel............................................................................133Registering Fax Destinations Using Web Image Monitor...................................................................... 135Sending a Fax................................................................................................................................................138Selecting Transmission Mode...................................................................................................................138Basic Operation for Sending a Fax......................................................................................................... 139Specifying the Fax Destination................................................................................................................. 141Useful Sending Functions..........................................................................................................................145Specifying the Scan Settings for Faxing.................................................................................................. 148Using the Fax Function from a Computer (LAN-Fax)..................................................................................1514Draft 2016/05/27
Basic Operation for Sending Faxes from a Computer...........................................................................151Configuring Transmission Settings............................................................................................................153Configuring the LAN-Fax Address Book................................................................................................. 153Editing a Fax Cover Sheet........................................................................................................................ 156Receiving a Fax..............................................................................................................................................157Selecting Reception Mode....................................................................................................................... 157Forwarding or Storing Faxes in Memory................................................................................................ 160Lists/Reports Related to Fax......................................................................................................................... 1647. Configuring the Machine Using the Control PanelBasic Operation.............................................................................................................................................165Menu Chart.................................................................................................................................................... 167Copier Features Settings............................................................................................................................... 168Scanner Features Settings............................................................................................................................. 172Fax Transmission Features Settings...............................................................................................................174Fax Features Settings.....................................................................................................................................176Address Book Settings...................................................................................................................................181System Settings...............................................................................................................................................182Tray Paper Settings........................................................................................................................................187Administrator Settings....................................................................................................................................189Printing Lists/Reports..................................................................................................................................... 195Printing the Configuration Page................................................................................................................195Types of Lists/Reports............................................................................................................................... 195Network Settings............................................................................................................................................1978. Configuring the Machine Using UtilitiesAvailable Setting Functions Using Web Image Monitor and Smart Organizing Monitor...................... 201Using Web Image Monitor...........................................................................................................................202Displaying Top Page..................................................................................................................................... 203Changing the Interface Language........................................................................................................... 204Checking the System Information................................................................................................................. 205Status Tab...................................................................................................................................................205Counter Tab............................................................................................................................................... 206Machine Information Tab......................................................................................................................... 207Configuring the System Settings................................................................................................................... 2085Draft 2016/05/27
Sound Volume Adjustment Tab (only SP 221SF, SP 220SFNw, and SP 221SFNw).........................208Tray Paper Settings Tab............................................................................................................................208Copier Tab.................................................................................................................................................209Fax Tab (only SP 221SF, SP 220SFNw, and SP 221SFNw)...............................................................210Toner Management Tab...........................................................................................................................211Interface Tab..............................................................................................................................................211Shortcut to Function Tab............................................................................................................................211Registering Destinations................................................................................................................................ 213Configuring the Network Settings................................................................................................................ 214Network Status Tab...................................................................................................................................214IPv6 Configuration Tab.............................................................................................................................215Network Application Tab......................................................................................................................... 216DNS Tab.................................................................................................................................................... 217Auto E-mail Notification Tab.................................................................................................................... 218SNMP Tab................................................................................................................................................. 218SMTP Tab...................................................................................................................................................219POP3 Tab...................................................................................................................................................220Wireless Tab (only SP 220SNw, SP 221SNw, SP 220SFNw, and SP 221SFNw).......................... 221Google Cloud Tab....................................................................................................................................222Configuring the IPsec Settings.......................................................................................................................223IPsec Global Settings Tab.........................................................................................................................223IPsec Policy List Tab...................................................................................................................................223Printing Lists/Reports..................................................................................................................................... 227Configuring the Administrator Settings.........................................................................................................228Administrator Tab...................................................................................................................................... 228Rest Settings Tab........................................................................................................................................228Backup Setting Tab................................................................................................................................... 229Restore Setting Tab....................................................................................................................................230Set Date/Time Tab....................................................................................................................................231Energy Saver Mode Tab.......................................................................................................................... 232Using Web Image Monitor...........................................................................................................................233Displaying Top Page.................................................................................................................................233Changing the Interface Language........................................................................................................... 2346Draft 2016/05/27
Installing the Help Source File..................................................................................................................235Displaying Help.........................................................................................................................................235Menu.......................................................................................................................................................... 235Home..........................................................................................................................................................236System Settings.......................................................................................................................................... 236Network Settings....................................................................................................................................... 237IPsec Settings............................................................................................................................................. 240Print List/Report......................................................................................................................................... 243Administrator Tools....................................................................................................................................243Using Smart Organizing Monitor.................................................................................................................246Displaying Smart Organizing Monitor Dialog....................................................................................... 246Checking the Status Information...............................................................................................................246Checking the Status Information...............................................................................................................248Configuring the Machine Settings............................................................................................................249Configuring the IPv6 Settings................................................................................................................... 2509. Maintaining the MachineReplacing the Print Cartridge........................................................................................................................253Cautions When Cleaning..............................................................................................................................255Cleaning the Inside of the Machine............................................................................................................. 256Cleaning the Exposure Glass........................................................................................................................257Cleaning the Auto Document Feeder (When Using SP 221SF, SP 220SNw, SP 221SNw, SP220SFNw, and SP 221SFNw)....................................................................................................................258Moving and Transporting the Machine....................................................................................................... 259Disposal......................................................................................................................................................260Where to Inquire....................................................................................................................................... 26010. TroubleshootingError and Status Messages on the Screen...................................................................................................261Error and Status Indicate on the Control Panel........................................................................................... 269Error and Status Messages Appear on Smart Organizing Monitor..........................................................271Clearing Misfeeds......................................................................................................................................... 273Removing Jammed Paper from Tray 1.....................................................................................................273Removing Jammed Paper from the Bypass Tray.....................................................................................275Opening the Rear Cover to Remove Jammed Paper............................................................................. 2767Draft 2016/05/27
Removing Scanning Jams......................................................................................................................... 277When You Cannot Print Test Page............................................................................................................... 279Paper Feed Problems.....................................................................................................................................280Print Quality Problems................................................................................................................................... 282Checking the Condition of the Machine..................................................................................................282Checking the Printer Driver Settings.........................................................................................................283Printer Problems............................................................................................................................................. 284When You Cannot Print Properly.............................................................................................................284When You Cannot Print Clearly...............................................................................................................285When Paper is Not Fed or Ejected Properly...........................................................................................287Copier Problems............................................................................................................................................ 288When You Cannot Make Clear Copies..................................................................................................288When You Cannot Make Copies as Wanted.........................................................................................289Scanner Problems..........................................................................................................................................290When You Cannot Browse the Network to Send a Scan File............................................................... 290When Scanning Is Not Done As Expected............................................................................................. 290Fax Problems..................................................................................................................................................291When You Cannot Send or Receive Fax Messages As Wanted.......................................................... 291When an error code appears on the fax journal or transmission status report....................................292Common Problems.........................................................................................................................................29511. AppendixFunctions and Network Settings Available in an IPv6 Environment.......................................................... 297Available Functions................................................................................................................................... 297Transmission Using IPsec...............................................................................................................................299Encryption and Authentication by IPsec.................................................................................................. 299Security Association.................................................................................................................................. 300Encryption Key Exchange Settings Configuration Flow......................................................................... 301Specifying Encryption Key Exchange Settings........................................................................................301Specifying IPsec Settings on the Computer............................................................................................. 302Enabling and Disabling IPsec Using the Control Panel..........................................................................304Notes About the Toner.................................................................................................................................. 305Specifications of the Machine...................................................................................................................... 306General Function Specifications.............................................................................................................. 3068Draft 2016/05/27
Printer Function Specifications..................................................................................................................308Copier Function Specifications.................................................................................................................308Scanner Function Specifications...............................................................................................................309Fax Function Specifications...................................................................................................................... 310Consumables..................................................................................................................................................312Print Cartridge............................................................................................................................................312Information for This Machine........................................................................................................................313User Information on Electrical & Electronic Equipment (mainly Europe and Asia)..........313Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe).................................................................................................................................................................... 314Environmental Advice for Users (mainly Europe)............................................................... 314Notice To Wireless LAN Interface Users (mainly Europe).................................................315Notes to users in the state of California (Notes to Users in USA) (mainly North America)........................................................................................................................................................................ 316Notes to users in the United States of America (mainly North America)......................... 316Notes to Canadian Users of Wireless Devices (mainly North America)......................... 317Caution.......................................................................................................................................................317ENERGY STAR Program........................................................................................................................... 318Saving Energy............................................................................................................................................319Copyright Information about Installed Applications...................................................................................321expat...........................................................................................................................................................321JPEG LIBRARY............................................................................................................................................321OpenLDAP 2.1.......................................................................................................................................... 321OpenSSL 0.9.8g....................................................................................................................................... 322Trademarks.....................................................................................................................................................325INDEX...........................................................................................................................................................3279Draft 2016/05/27
How to Find Information about Operationsand TroubleshootingYou can find support information about operating the machine and troubleshooting in the OperatingManual (printed), Operating Manual (digital format), and Help (online).Operating Manual (Printed)The following manuals are provided with this machine.Safety InformationThis manual explains the safety precautions that should be followed when using the machine. Besure to read this manual before using the machine.Setup GuideThis manual explains how to setup this machine.It explains the instructions of taking out the machine from the packing box and connecting it to acomputer.MFInitial Guide for FAX (only SP 221SF, SP 220SFNw, and SP221SFNw)MFThis manual explains how to set up the machine. It also explains how to remove the machinefrom the packaging and how to connect it to a computer.Operating Manual (Digital Format)Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM.Viewing from a web browserAccess the Internet from a web browser.Confirm that the computer or the machine is connected to the network.Download the operating manuals from http://www.ricoh.com/.Viewing from the provided CD-ROMOperating manuals can also be viewed from the provided CD-ROM.• When using Windows1. Insert the CD-ROM into the CD-ROM drive.2. Click [Read Manual] and follow the instructions on the screen.The PDF file manual opens.• When using Mac OS X10 opal-p3_mf3_com_user_guide_gb_00228413_eng.xmlDraft 2016/05/27
1. Insert the CD-ROM into the CD-ROM drive.2. Double-click [Manuals.htm] file, located on the CD-ROM root directory.3. Select the language.4. Click [Read PDF manuals].5. Click the manual you want to refer to.The PDF file manual opens.HelpUse the following procedure to open the Help files learn about the printer driver, Web Image Monitor,and Smart Organizing Monitor functions.MFFor details about using Web Image Monitor, see page 201 "Configuring the Machine UsingUtilities".PFor details about using Web Image Monitor, see page 233 "Using Web Image Monitor".Printer driver1. Click [Help] on the printing preferences dialog box.For the procedure on how to open the printing preferences dialog box, see page 70"Displaying the Printing Preferences Dialog Box".PWeb Image Monitor1.PClick on the top right of the screen.PTo display Help, install the help source file beforehand. For details about installing thefile, see page page 233 "Using Web Image Monitor".Smart Organizing Monitor1. Click [Help] on the [Printer Configuration] screen.opal-p3_mf3_com_user_guide_gb_00228413_eng.xml 11Draft 2016/05/27
How to Read This ManualIntroductionThis manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manual carefully before using the machine. Keep this manual in a handyplace for quick reference.Symbols Used in This ManualThis manual uses the following symbols:Indicates points to pay attention to when using the machine, and explanations of likely causes of papermisfeeds, damage to originals, or loss of data. Be sure to read these explanations.Indicates supplementary explanations of the machine’s functions, and instructions on resolving usererrors.[ ]Indicates the names of keys on the machine's display or control panels.Model-Specific InformationThis section explains how you can identify the region your machine belongs to.There is a label on the rear of the machine, located in the position shown below. The label containsdetails that identify the region your machine belongs to. Read the label.MFDCT06512 opal-p3_mf3_com_user_guide_gb_00228414_eng.xmlDraft 2016/05/27
PDCT065The following information is region-specific. Read the information under the symbol that corresponds tothe region of your machine.(mainly Europe and Asia)If the label contains the following, your machine is a region A model:• CODE XXXX -27• 220–240 V(mainly North America)If the label contains the following, your machine is a region B model:• CODE XXXX -17• 120–127 V• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is aRegion A model, refer to the metric units. If your machine is a Region B model, refer to the inchunits.DisclaimerTo the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for anydamages whatsoever arising out of failures of this machine, losses of the registered data, or the use ornon-use of this product and operation manuals provided with it.Make sure that you always copy or have backups of the data registered in this machine. Documents ordata might be erased due to your operational errors or malfunctions of the machine.In no event will the manufacturer be responsible for any documents created by you using this machine orany results from the data executed by you.For good output quality, the manufacturer recommends that you use genuine toner from themanufacturer.opal-p3_mf3_com_user_guide_gb_00228414_eng.xml 13Draft 2016/05/27
NotesContents of this manual are subject to change without prior notice.The manufacturer shall not be responsible for any damage or expense that might result from the use ofparts other than genuine parts from the manufacturer with your office products.Some illustrations in this manual might be slightly different from the machine.Note to AdministratorMFPasswordCertain configurations of this machine can be password-protected to prevent unauthorized modificationsby others. We strongly recommend you to create your own password immediately.The following are the operations that can be password-protected:• Entering the [Address Book], [Network Settings], or [Admin. Tools] menu using the control panelYou can access these menus without a password by factory default.The setting for creating a password can be found in [Admin. Tools].• Configuring the machine using Web Image MonitorYou can configure the machine using Web Image Monitor without a password by factory default.The setting for creating a password can be found in [Administrator Settings].For details about creating passwords, see page 189 "Administrator Settings" or page 165"Configuring the Machine Using the Control Panel".PPasswordWhen you log in to this printer, you will be prompted to enter the password. We strongly recommendyou to change the factory default password immediately to prevent information leakage andunauthorized operations by others.You will be prompted to enter your password when you attempt to change printer settings configuredusing Web Image Monitor.To use the factory default password, leave the password blank when using Web Image Monitor.To Change password for Web Image Monitor, you need to log on as an Administrator, and then makethe necessary settings.For details about setting a password, see page 233 "Using Web Image Monitor".14 opal-p3_mf3_com_user_guide_gb_00228414_eng.xmlDraft 2016/05/27
About IP AddressIn this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that arerelevant to the environment you are using.MFDifferences in Performance/Functions between Different ModelsThe differences in main performance/functions between different models are as follows:SP 221S SP 220SNwSP 221SNw SP 221SF SP 220SFNwSP 221SFNwFax Not available Not available Available(Standard)Available(Standard)ADF Not available Available(Standard)Available(Standard)Available(Standard)PCL driver Not available Available Not available AvailableEthernet Port(Network)Not available Available Not available AvailableWireless LAN Not available Available Not available AvailableScan toEmail/FTP/FolderNot available Available Not available AvailableTonerManagement(Toner LevelIndication)Not available Not available Available*1 Available*1Paperless FAX*2 Not available Not available Not available AvailableSP 221S SP 221SFFax Not available Available(Standard)ADF Not available Available(Standard)opal-p3_mf3_com_user_guide_gb_00228414_eng.xml 15Draft 2016/05/27
SP 221S SP 221SFEthernet Port(Network)Not available Not availableWireless LAN Not available Not availableScan toEmail/FTP/FolderNot available Not availableTonerManagement(Toner LevelIndication)Not availableAvailableAvailable*1Paperless FAX*2 Not available Not available*1 Depending on the [Toner End Option] setting, the toner management (toner level indication) function may notbe available. For [Toner End Option], see page 182 "System Settings".*2 "Paperless FAX" refers to the function that allows you to store faxes in memory and print only the ones youwant, thus saving paper. "Paperless FAX" refers to [Reception File Processing] and [Notify Forward Status]that can be specified using the machine's control panel and [Fax Received File Processing] that can bespecified using Web Image Monitor. For details, see page 176 "Fax Features Settings" and page 208"Configuring the System Settings".PDifferences in Performance/Functions between Different ModelsThe differences in main performance/functions between different models are as follows:SP 221 SP 220NwSP 221NwEthernet Port (Network) Not available AvailableWireless LAN Not available Available16 opal-p3_mf3_com_user_guide_gb_00228414_eng.xmlDraft 2016/05/27
1. Guide to the MachineThis chapter describes preparations for using the machine and its operating instructions.Guide to ComponentsThis section introduces the names of the various parts on the front and rear side of the machine andoutlines their functions.MFExteriorDCT0672816374591011141312161517No. Name Description1 Exposure Glass Place originals here sheet by sheet.2 Control Panel Contains a screen and keys for machine control.3 Front Cover Open this cover to replace the print cartridge or remove jammedpaper.4 Stop Fences Raise this fence to prevent paper from falling off.5 Bypass Tray This tray can hold one sheet of plain paper.opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 17Draft 2016/05/27
No. Name Description5 Cover for the ExposureGlassOpen this cover to place originals on the exposure glass.6 Tray 1 This tray can hold up to 150 sheets of plain paper.10 Auto Document Feeder(Exposure Glass Cover)The ADF is integrated with the exposure glass cover. Open thiscover to place documents on the exposure glass.11 Input Tray for the ADF Place stacks of originals here. They will feed in automatically. Thistray can hold up to 35 sheets of plain paper.11 Tray Cover Attach this cover when you extend the tray.12 ADF Cover Open this cover to remove originals jammed in the ADF.13 Rear Cover Open this cover to remove jammed paper.14 External TelephoneConnectorFor connecting an external telephone.14 G3 (analog) LineInterface ConnectorFor connecting a telephone line.15 USB Port For connecting the machine to a computer using a USB cable.16 Ethernet Port For connecting the machine to the network using a networkinterface cable.1. Guide to the Machine18 opal-p3_mf3_com_user_guide_gb_00228417_eng.xmlDraft 2016/05/27
DCT881291637845111012151413171618No. Name Description1 Exposure Glass Place originals here sheet by sheet.2 Control Panel Contains a screen and keys for machine control.3 Front Cover Open this cover to replace the print cartridge or remove jammedpaper.4 Stop Fences Raise this fence to prevent paper from falling off.5 Bypass Tray This tray can hold one sheet of plain paper.5 Cover for the ExposureGlassOpen this cover to place originals on the exposure glass.6 Tray 1 This tray can hold up to 150 sheets of plain paper.8 Handset Enables you to use the machine as a telephone.10 Auto Document Feeder(Exposure Glass Cover)The ADF is integrated with the exposure glass cover. Open thiscover to place documents on the exposure glass.11 Input Tray for the ADF Place stacks of originals here. They will feed in automatically. Thistray can hold up to 35 sheets of plain paper.11 Tray Cover Attach this cover when you extend the tray.Guide to Componentsopal-p3_mf3_com_user_guide_gb_00228417_eng.xml 19Draft 2016/05/27
No. Name Description12 ADF Cover Open this cover to remove originals jammed in the ADF.13 Rear Cover Open this cover to remove jammed paper.14 External TelephoneConnectorFor connecting an external telephone.14 G3 (analog) LineInterface ConnectorFor connecting a telephone line.15 USB Port For connecting the machine to a computer using a USB cable.16 Ethernet Port For connecting the machine to the network using a networkinterface cable.• If it is difficult to take printed paper out of the output tray, you can lift the control panel and make iteasier to take the printed paper out.DSG1021. Guide to the Machine20 opal-p3_mf3_com_user_guide_gb_00228417_eng.xmlDraft 2016/05/27
PExteriorDCT83121115678910 121315141643No. Name Description1 Stop Fences Raise this fence to prevent paper from falling off.2 Front Cover Lift up this cover to replace consumables or clear a paper jam.3 Bypass Tray This tray can hold one sheet of plain paper.4 Tray 1 This tray can hold up to 150 sheets of plain paper.6 Rear Cover Open this cover to deliver sheets face up or remove jammedpaper.7 USB Port Use a USB cable to connect the printer to the host computer.8 Ethernet Port Use a network interface cable to connect the printer to thenetwork.9 Tray 1 Cover Attach this cover when you extend the tray.xx Control Panel The keys to operate the machine and the indicators for checkingthe status of the machine are on this control panel. For details, seepage 26 "Control Panel".Guide to Componentsopal-p3_mf3_com_user_guide_gb_00228417_eng.xml 21Draft 2016/05/27
InteriorDCT0641No. Name Description1 Print Cartridge A replacement consumable that is required to make prints onpaper. It needs to be replaced when the Toner/Paper Endindicator flashes red. For details about replacing the cartridge, seepage 253 "Replacing the Print Cartridge".MFControl Panel (When Using SP 221S, SP 220SNw, or SP221SNw)DSH10712345 6 7 8 9 10 1112 1713 14 15 16 18DSH10712345 6 7 8 9 10 1112 1713 14 15 16 181. Guide to the Machine22 opal-p3_mf3_com_user_guide_gb_00228417_eng.xmlDraft 2016/05/27
No. Name Description1 [Image Quality] key Press to select the scan quality for the current job.2 [Shortcut to Func.] key Press to use the function pre-assigned to this key.3 [Density] key Press to adjust the image density for the current job.4 [Copy] key Press to switch the machine to copier mode.5 [Scanner] key Press to switch the machine to scanner mode.6 Screen Displays the current status and messages.7 Scroll Keys Press to move the cursor in the direction indicated by the key.8 Number Keys Press to enter numerical values when specifying settings such asfax numbers and copy quantities or to enter letters when specifyingnames.9 [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning,fax transmission/reception, and other actions in progress.10 [User Tools] key Press to display the menu for configuring the machine's systemsettings.11 [Power] key This indicator lights up blue when the machine is turned on. Itflashes when a print job is received and during printing, scanning,or fax transmission/reception.12 [Wi-Fi Direct] key (onlySP 220SNw and SP221SNw)Press this key to activate or deactivate the Wi-Fi Direct function.Pressing this key while Wi-Fi is disabled activates Wi-Fi andreboots the machine automatically. This indicator lights blue whenthe Wi-Fi Direct function is active.14 Selection keys Press the key underneath an item shown on the bottom line of thescreen to select it.15 Data In Indicator This indicator lights blue when the machine receives print datafrom the host device.16 [Back] key Press to cancel the last operation or to return to the previous levelof the menu tree.17 Alert Indicator This indicator lights up red when the machine runs out of paper orconsumables, when the paper settings do not match the settingsspecified by the driver, or when other errors occur. It flashes whenthe toner is nearly empty.Guide to Componentsopal-p3_mf3_com_user_guide_gb_00228417_eng.xml 23Draft 2016/05/27
No. Name Description18 [OK] Key Press to confirm settings and specified values, or to move to thenext menu level.19 [Start] key Press to start fax transmission/reception, scanning, or copying.MFControl Panel (When Using SP 221SF, SP 220SFNw, or SP221SFNw)1234567 8 9 10 11 12 1314 15 16 17 18 19 20 21 22 24DSH108231234567 8 9 10 11 12 1314 15 16 17 18 19 20 21 22 24DSH10823No. Name Description1 [On Hook Dial] key Press to use on-hook dialing to check the destination's status whensending a fax.2 [Address Book] key Press to select a scan or fax destination from the Address Book.3 [Image Quality] key Press to select the scan quality for the current job.4 [Shortcut to Func.] key Press to use the function pre-assigned to this key.5 [Density] key Press to adjust the image density for the current job.6 [Copy] key Press to switch the machine to copier mode.7 [Scanner] key Press to switch the machine to scanner mode.1. Guide to the Machine24 opal-p3_mf3_com_user_guide_gb_00228417_eng.xmlDraft 2016/05/27
No. Name Description8 Screen Displays the current status and messages.9 Scroll Keys Press to move the cursor in the direction indicated by the key.10 Number Keys Press to enter numerical values when specifying settings such asfax numbers and copy quantities or to enter letters when specifyingnames.11 [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning,fax transmission/reception, and other actions in progress.12 [User Tools] key Press to display the menu for configuring the machine's systemsettings.13 [Power] key This indicator lights up blue when the machine is turned on. Itflashes when a print job is received and during printing, scanning,or fax transmission/reception.14 One Touch buttons Press to select a scan or fax Quick Dial destination.15 [Pause/Redial] key Press to insert a pause in a fax number or to display the last usedscan or fax destination.16 [Shift] key Press to use the Quick Dial numbers 5 to 8 when specifying a scanor fax destination using the One Touch buttons.17 [Wi-Fi Direct] key (onlySP 220SFNw and SP221SFNw)Press this key to activate or deactivate the Wi-Fi Direct function.Pressing this key while Wi-Fi is disabled activates Wi-Fi andreboots the machine automatically. This indicator lights blue whenthe Wi-Fi Direct function is active.19 [Facsimile] key Press to switch the machine to fax mode.20 Selection keys Press the key underneath an item shown on the bottom line of thescreen to select it.21 Data In Indicator This indicator lights blue when the machine receives print datafrom the host device.22 [Back] key Press to cancel the last operation or to return to the previous levelof the menu tree.23 Alert Indicator This indicator lights up red when the machine runs out of paper orconsumables, when the paper settings do not match the settingsGuide to Componentsopal-p3_mf3_com_user_guide_gb_00228417_eng.xml 25Draft 2016/05/27
No. Name Descriptionspecified by the driver, or when other errors occur. It flashes whenthe toner is nearly empty.24 [OK] Key Press to confirm settings and specified values, or to move to thenext menu level.25 [Start] key Press to start fax transmission/reception, scanning, or copying.PControl PanelThis section introduces the names of the parts of the control panel and explains their functions.12345678DSH1091. Guide to the Machine26 opal-p3_mf3_com_user_guide_gb_00228417_eng.xmlDraft 2016/05/27
12345678DSH109No. Name Description1 [Power] key This indicator lights blue when the machine is turned on. It flasheswhen a print job is received.2 [Wi-Fi Direct] key (onlySP 220Nw and SP221Nw)Press this key to activate or deactivate the Wi-Fi Direct function.Pressing this key while Wi-Fi is disabled activates Wi-Fi andreboots the machine automatically. This indicator lights blue whenthe Wi-Fi Direct function is active.3 Network Indicator(only SP 220Nw andSP 221Nw)This indicator lights blue when the network is connected.4 [Stop] key Press this key once to pause a job that is currently printing. Tocancel a job, press it again.5 [Start] key Press to restart the printing job.6 Data In Indicator This indicator lights blue when the machine receives print datafrom the host device.7 Toner/Paper EndIndicatorThis indicator lights red when the machine runs out of paper ortoner. It flashes when the toner is nearly empty.8 Alert Indicator This indicator flashes red when paper jams occur, and it lightswhen the paper settings do not match the settings specified by thedriver, and when other errors occur.Guide to Componentsopal-p3_mf3_com_user_guide_gb_00228417_eng.xml 27Draft 2016/05/27
• For details about printing a list of the machine's configurations or about doing a test print usingSmart Organizing Monitor, see page 246 "Using Smart Organizing Monitor".1. Guide to the Machine28 opal-p3_mf3_com_user_guide_gb_00228417_eng.xmlDraft 2016/05/27
MFChanging Operation ModesYou can switch between copier, scanner, and fax modes by pressing the corresponding keys.Press the [Copy], [Scanner], or [Facsimile] (only SP 221SF, SP 220SFNw, and SP 221SFNw) key toactivate each mode. While in each mode, the corresponding key lights up.DSH140Function PriorityBy default, copy mode is selected when the machine is turned on, or if the preset [System AutoReset Timer] time passes with no operation while the initial screen of the current mode is displayed.You can change the selected mode using [Function Priority] under [Admin. Tools].For details about [System Auto Reset Timer] or [Function Priority], see page 189 "AdministratorSettings".Changing Operation Modesopal-p3_mf3_com_user_guide_gb_00228418_eng.xml 29Draft 2016/05/27
MFMulti-accessThis machine can perform multiple jobs using different functions, such as copying and faxing, at thesame time. Performing multiple functions simultaneously is called “Multi-access”.The following table shows the functions that can be performed simultaneously.Current job Job that you want to execute simultaneouslyCopying • Fax memory transmission• Fax memory reception• Receiving a print job from a computer (the actual printing startsafter copying is finished)• Receiving a LAN-Fax job from a computer• LAN-Fax transmissionScanning • Fax memory transmission• Fax immediate printing• Fax memory reception• Printing a fax received in the machine's memory• Printing• Receiving a LAN-Fax job from a computer• LAN-Fax transmissionScanning a fax into themachine's memory beforetransmission• Fax memory transmission• Fax immediate printing• Fax memory reception• Printing a fax received in the machine's memory• Printing• Receiving a LAN-Fax job from a computerFax immediate transmission(scanning an original andsending it simultaneously)• Printing a fax received in the machine's memory• Printing• Receiving a LAN-Fax job from a computerFax memory transmission(sending a fax that has alreadybeen stored in the machine'smemory)• Copying• Scanning• Scanning a fax into the machine's memory before transmission• Printing a fax received in the machine's memory1. Guide to the Machine30 opal-p3_mf3_com_user_guide_gb_00228419_eng.xmlDraft 2016/05/27
Current job Job that you want to execute simultaneously• Printing• Receiving a LAN-Fax job from a computerFax immediate printing(receiving a fax and printing itsimultaneously)• Scanning *1• Scanning a fax into the machine's memory before transmission• Receiving a LAN-Fax job from a computerFax memory reception (storinga received fax into themachine's memory)• Copying• Scanning• Scanning a fax into the machine's memory before transmission• Receiving a LAN-Fax job from a computerPrinting a fax received in themachine's memory• Scanning *1• Scanning a fax into the machine's memory before transmission• Fax immediate transmission• Fax memory transmission• Receiving a LAN-Fax job from a computer• LAN-Fax transmissionPrinting • Scanning• Scanning a fax into the machine's memory before transmission• Fax immediate transmission• Fax memory transmission• LAN-Fax transmissionReceiving a LAN-Fax job froma computer• Copying• Scanning• Fax immediate printing• Fax memory reception• Printing a fax received in the machine's memory• LAN-Fax transmissionLAN-Fax transmission • Copying• Scanning• Scanning a fax into the machine's memory before transmission• Printing a fax received in the machine's memoryMulti-accessopal-p3_mf3_com_user_guide_gb_00228419_eng.xml 31Draft 2016/05/27
Current job Job that you want to execute simultaneously• Printing• Receiving a LAN-Fax job from a computer*1 Fax printing may take longer than normal if you scan using the control panel at the same time, especiallywhen scanning multiple pages using the exposure glass.• If you try to use a function that cannot be performed simultaneously, you will hear a beep soundfrom the machine or see a failure message pop up on your computer screen. In this case, try againafter the current job is finished.1. Guide to the Machine32 opal-p3_mf3_com_user_guide_gb_00228419_eng.xmlDraft 2016/05/27
MFAssigning a Setting to the Short Cut KeyYou can access a frequently-used setting with a single keystroke by assigning the setting to the [Shortcutto Func.] key.You can configure settings for the following 3 function:• ID Card Copy Mode• Fax Immediate TX• Select Scanner Dest.Assigning a Setting Using the Control Panel1. Press the [User Tools] key.2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.3. If you are requested to enter a password, enter the password using the number keys,and then press the [OK] key.4. Press the [ ] or [ ] key to select [Shortcut to Function], and then press the [OK] key.5. Press the [ ] or [ ] key to select the setting you want to configure, and then press the[OK] key.6. Press the [User Tools] key to return to the initial screen.• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].Assigning a Setting Using Web Image Monitor1. Start the Web browser, and enter "http://(the machine's IP address or host name)/" inthe address bar.2. Click [System Settings].3. Click the [Shortcut to Function] tab.4. Specify the setting you want to configure from [Shortcut to Function].5. Enter the administrator password.6. Click [OK].7. Close the Web browser.• For details about [Administrator], see page 228 "Configuring the Administrator Settings".Assigning a Setting to the Short Cut Keyopal-p3_mf3_com_user_guide_gb_00228420_eng.xml 33Draft 2016/05/27
Accessing the Function Assigned to the Short Cut Key1. Press the [Shortcut to Func.] key.DSH141The function assigned to the [Shortcut to Func.] key is displayed.1. Guide to the Machine34 opal-p3_mf3_com_user_guide_gb_00228420_eng.xmlDraft 2016/05/27
MFEntering CharactersTo enter characters, use keys as follows:To enter a digitPress a number key.To delete a characterPress the [ ] key.To enter a fax number• To enter a numberUse the number keys.• To enter characters other than digits" ": Press [ ]." ": Press [ ]." ": Press [ ].Pause: Press the [Pause/Redial] key. "P" appears on the screen.Space: Press the [ ] key.To enter a nameLetters, numbers, and symbols can be entered using the number keys.To enter two characters consecutively that use the same number key, press the [ ] key to move thecursor before entering the second character.DCT843\~• Characters you can enter depend on the setting you are configuring.Entering Charactersopal-p3_mf3_com_user_guide_gb_00228421_eng.xml 35Draft 2016/05/27
• If the number you entered is too large or too small for the setting, it will not be accepted. If youpress the [OK] key, the machine will increase or decrease the number to the minimum or maximumvalue for the setting.1. Guide to the Machine36 opal-p3_mf3_com_user_guide_gb_00228421_eng.xmlDraft 2016/05/27
About Operation ToolsThis section explains the operation tools of this machine.MFControl PanelMFThe control panel contains a screen and keys for controlling the machine. They allow you toconfigure the machine's various settings.MFFor details about how to use the control panel, see page 165 "Configuring the Machine Usingthe Control Panel".PControl PanelPThe control panel contains keys for controlling the machine.Smart Organizing MonitorInstall this utility on your computer from the included CD-ROM before using it.Using Smart Organizing Monitor, you can check the machine's status, configure its settings, and useother functions.For details about how to use Smart Organizing Monitor, see page 246 "Using Smart OrganizingMonitor".Web Image MonitorYou can check the machine's status and configure its settings by accessing the machine directly usingWeb Image Monitor.MFFor details about how to use Web Image Monitor, see page 201 "Configuring the MachineUsing Utilities".PFor details about how to use Web Image Monitor, see page 233 "Using Web Image Monitor".About Operation Toolsopal-p3_mf3_com_user_guide_gb_00228422_eng.xml 37Draft 2016/05/27
1. Guide to the Machine38 opal-p3_mf3_com_user_guide_gb_00228422_eng.xmlDraft 2016/05/27
2. Paper Specifications and AddingPaperThis chapter describes how to load paper and originals, and about their specifications.Workflow for Loading Paper and ConfiguringPaper Sizes and TypesThis section explains how to load paper and the operations required after loading paper.After doing the following procedures, you can copy or print on the paper that is loaded in the machine.MF1 Load paper into the paper tray.MF2 Specify the paper type and size using the control panel, Web Image Monitor, or SmartOrganizing Monitor.MF3 Specify the paper type and size on the printer driver.P1 Load paper into the paper tray.P2 Specify the paper type and size using Web Image Monitor or Smart Organizing Monitor.P3 Specify the paper type and size on the printer driver.For details about the procedures, refer to the next page.Procedure Reference1• When loading paper into Tray 1See page 41 "Loading Paper into Tray 1".• When loading paper into the bypass traySee page 46 "Loading Paper into the Bypass Tray".2•MFWhen using the control panelMFSee page 49 "Specifying Paper Type and Paper Size Usingthe Control Panel".• When using Web Image MonitorSee page 53 "Specifying Paper Type and Paper Size Using WebImage Monitor".• When using Smart Organizing MonitorSee page 52 "Specifying Paper Type and Paper Size Using SmartOrganizing Monitor".opal-p3_mf3_com_user_guide_gb_00228425_eng.xml 39Draft 2016/05/27
Procedure Reference3See page 54 "Specifying Paper Type and Paper Size Using the PrinterDriver".For details about supported paper, see page 55 "Supported Paper".2. Paper Specifications and Adding Paper40 opal-p3_mf3_com_user_guide_gb_00228425_eng.xmlDraft 2016/05/27
Loading PaperThis sections explains how to load paper into the paper tray and bypass tray.• When loading paper, take care not to trap or injure your fingers.For information about supported paper, precautions for storing paper, and print areas, see page 55"Supported Paper".• When loading paper, be sure to configure the paper size and paper type for the bypass tray andTray 1. When printing a document, specify the paper size and paper type and select the papertray in the printer driver so that the settings configured when paper is loaded can be used forprinting.Loading Paper into Tray 1To load paper longer than A4 (297 mm), extend this tray. For details, see page 44 "Extending Tray 1to load paper".1. Pull Tray 1 out slowly, and then remove it using both hands.DCT063Place the tray on a flat surface.Loading Paperopal-p3_mf3_com_user_guide_gb_00228426_eng.xml 41Draft 2016/05/27
2. Pinch the clips on the side paper guides and slide them to match the standard size.DCT0303. Pinch the end paper guide and slide it inward to match the standard size.DCT031When loading A5 SEF, A4 or letter size paper, align the paper guide to the following position:DCT8714. Fan the paper before loading it in the tray.5. Load the new paper stack print side down.Make sure paper is not stacked higher than the upper limit marked inside the tray.2. Paper Specifications and Adding Paper42 opal-p3_mf3_com_user_guide_gb_00228426_eng.xmlDraft 2016/05/27
DCT0326. Check there are no gaps between the paper and the paper guides (both side and endpaper guides).DCT0497. Carefully push Tray 1 straight into the machine.DCT011To avoid paper jams, make sure the tray is securely inserted.To deliver the sheets face up, open the rear cover.Loading Paperopal-p3_mf3_com_user_guide_gb_00228426_eng.xml 43Draft 2016/05/27
DCT037• Sheets can be delivered face down from the output tray without opening the rear cover.Extending Tray 1 to load paperThis section explains how to load paper longer than A4 (297 mm) into the machine.1. Remove the tray cover by pushing its center.DSG1162. Pull Tray 1 out slowly, and then remove it using both hands.2. Paper Specifications and Adding Paper44 opal-p3_mf3_com_user_guide_gb_00228426_eng.xmlDraft 2016/05/27
3. Release the extender locks on both sides of the tray, and then pull out the extender.DCT034Make sure the extender's inner surface and the scale are aligned.You can adjust the length of the extender in three steps. When using A5 SEF, A4 or letter sizepaper, adjust the length to the position indicated by the mark " " in the tray.DCT042When using legal size paper, adjust the length to the position indicated by the mark " " in thetray.DCT042Loading Paperopal-p3_mf3_com_user_guide_gb_00228426_eng.xml 45Draft 2016/05/27
4. Pull out the extender and lock it.DCT0335. Follow Steps 2 to 7 in "Loading Paper into Tray 1".6. Attach the tray cover.DCT038• Legal paper or custom-size paper longer than A4 must be loaded without attaching the tray cover.( only)Loading Paper into the Bypass Tray•MFDo not load paper in the bypass tray unless the message "Ready" is displayed.•PDo not load paper in the bypass tray unless the message "Ready" appears in SmartOrganizing Monitor.2. Paper Specifications and Adding Paper46 opal-p3_mf3_com_user_guide_gb_00228426_eng.xmlDraft 2016/05/27
1. Open the bypass tray.DCT0292. Slide the side guides outward, load paper with the print side up, and then push in until itstops against the machine.DCT0133. Adjust the side guides to the paper width.DCT014To deliver the sheets face up, open the rear cover.Loading Paperopal-p3_mf3_com_user_guide_gb_00228426_eng.xml 47Draft 2016/05/27
DCT037• Sheets can be delivered face down from the output tray without opening the rear cover.2. Paper Specifications and Adding Paper48 opal-p3_mf3_com_user_guide_gb_00228426_eng.xmlDraft 2016/05/27
MFSpecifying Paper Type and Paper Size Usingthe Control PanelThis section describes how to specify the paper size and paper type using the control panel.• Paper type and size can also be specified using the printer driver. For details, see the printer driverHelp.• For prints from the bypass tray, you can select to print according to either the printer driver settingsor the control panel settings with [Bypass Tray Priority] under [Tray Paper Settings]. For detailsabout [Bypass Tray Priority], see page 187 "Tray Paper Settings".• If [Auto Continue] under [System Settings] is enabled, printing stops temporarily if a paper type/size error is detected. The printing restarts automatically with the settings made with the controlpanel after about ten seconds. For details about [Auto Continue], see page 182 "System Settings".Specifying the Paper TypeThis section describes how to specify the paper type.1. Press the [User Tools] key.DSH1422. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.3. Press the [ ] or [ ] key to select the paper type setting for the desired tray, and thenpress the [OK] key.4. Press the [ ] or [ ] key to select the desired paper type, and then press the [OK] key.5. Press the [User Tools] key to return to the initial screen.• You can press the [Back] key to exit to the previous level of the menu tree.Specifying Paper Type and Paper Size Using the Control Panelopal-p3_mf3_com_user_guide_gb_00228427_eng.xml 49Draft 2016/05/27
Specifying the Standard Paper SizeThis section describes how to specify the standard paper size.1. Press the [User Tools] key.DSH1422. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then pressthe [OK] key.4. Press the [ ], [ ],[ ], or [ ] key to select the desired paper size, and then press the [OK]key.5. Press the [User Tools] key to return to the initial screen.• You can press the [Back] key to exit to the previous level of the menu tree.Specifying a Custom Paper SizeThis section describes how to specify a custom paper size.• When you perform printing, make sure that the paper size specified with the printer driver matchesthe paper size specified with the control panel. If a paper size mismatch occurs, a messageappears on the display. To ignore the error and print using mismatched paper, see page 72 "If aPaper Mismatch Occurs".2. Paper Specifications and Adding Paper50 opal-p3_mf3_com_user_guide_gb_00228427_eng.xmlDraft 2016/05/27
1. Press the [User Tools] key.DSH1422. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then pressthe [OK] key.4. Press the [ ], [ ], [ ], or [ ] key to select [Custom Size], and then press the [OK] key.5. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.6. Enter the width using number keys, and then press the [OK] key.To enter a decimal point, press [ ].7. Enter the length using number keys, and then press the [OK] key.To enter a decimal point, press [ ].8. Press the [User Tools] key to return to the initial screen.• You can press the [Back] key to exit to the previous level of the menu tree.Specifying Paper Type and Paper Size Using the Control Panelopal-p3_mf3_com_user_guide_gb_00228427_eng.xml 51Draft 2016/05/27
Specifying Paper Type and Paper Size UsingSmart Organizing MonitorThe procedure in this section is an example based on Windows 7. The actual procedure may varydepending on the operating system you are using.1. On the [Start] menu, click [All Programs].2. Click [Smart Organizing Monitor].3. Click [Smart Organizing Monitor Status].4. If the machine you are using is not selected, click [Connect Printer].5. Click [Search Network Printer] or input the IP Address of the machine, and then select themachine's model.6. Click [OK].7. On the [User Tools] tab, click [Printer Configuration].If you are requested to enter an access code, enter the access code and then click [OK].The default access code is "Admin".8. Select the paper type and paper size, and then click [OK].9. Click [Close].Specifying a Custom Paper Size1. On the [Start] menu, click [All Programs].2. Click [Smart Organizing Monitor].3. Click [Smart Organizing Monitor Status].4. If the machine you are using is not selected, click [Connect Printer], and then select themachine's model.5. Click [OK].6. On the [User Tools] tab, click [Printer Configuration].If you are requested to enter an access code, enter the access code and then click [OK].The default access code is "Admin".7. On the [Paper Input] tab, select [Custom Paper Size] in the [Paper Size] list.8. In the [Unit] list, select [mm] or [inch].9. In the [Horizontal] box and [Vertical] box, specify the width and length.10. Click [OK].11. Click [Close].2. Paper Specifications and Adding Paper52 opal-p3_mf3_com_user_guide_gb_00228428_eng.xmlDraft 2016/05/27
Specifying Paper Type and Paper Size UsingWeb Image MonitorThis section describes how to specify the paper size and paper type using Web Image Monitor.1. Start the web browser and access the machine by entering its IP address.2. Click [System Settings].3. Select the paper type and paper size for the desired tray.4. Enter the administrator password if required.5. Click [OK].6. Close the web browser.Specifying a Custom Paper Size1. Start the web browser and access the machine by entering its IP address.2. Click [System Settings].3. Select [Custom Size] in the [Paper Size] list.4. Select [mm] or [inch] and specify the width and length.5. Enter the administrator password if required.6. Click [OK].7. Close the web browser.Specifying Paper Type and Paper Size Using Web Image Monitoropal-p3_mf3_com_user_guide_gb_00229282_eng.xml 53Draft 2016/05/27
Specifying Paper Type and Paper Size Usingthe Printer Driver• Make sure that the paper type and size specified with the printer driver matches the paper typeand size loaded in the tray. Since this machine does not detect the paper size automatically, thetype or size of the paper may be mismatched and the print job may not print correctly.1. Open the [Printing Preferences] dialog box from the printer driver.For information of how to open the printer driver properties from [Devices and Printers], seepage 70 "Displaying the Printing Preferences Dialog Box".2. Click the [Paper] tab.3. In the [Input Tray] list, select the paper tray you want to print onto.4. In the [Paper Type] list, select the type of paper that is loaded in the paper tray.5. In the [Document Size] list, select the paper size that is loaded in the paper tray.6. Click [OK].2. Paper Specifications and Adding Paper54 opal-p3_mf3_com_user_guide_gb_00228429_eng.xmlDraft 2016/05/27
Supported Paper•PAfter loading paper in the tray, specify the paper type and size using Smart OrganizingMonitor and the printer driver. This machine does not detect the paper size automatically.•MFAfter loading paper in the tray, specify the paper type and size using the control panel orusing Smart Organizing Monitor and printer driver. This machine does not detect the paper sizeautomatically.• When loading custom size paper, specify the width and length using the control panel and theprinter driver.Type Size Weight CapacityPlain PaperRecycledThick Paper 1Thin PaperLetterheadPreprinted PaperPrepunched PaperBond PaperCardstockColor PaperA4, 81/2 × 11, B5 JIS, B6 JIS,A5 LEF, A5 SEF, A6, 81/2 ×14, 81/2 × 13, 8.5 × 13.4, 8.5× 13.6, 16K, 8.11 × 13.3,51/2 × 81/252 to 162 g/m2(14 to 43 lb.)• Tray 1150 sheets• Bypass tray1 sheet(80 g/m2, 20 lb.)Plain PaperRecycledThick Paper 1Thin PaperLetterheadPreprinted PaperPrepunched PaperBond PaperCardstockColor PaperCustom size:100 to 216 mm in width,148 to 356 mm in length(3.94 to 8.50 inches in width,5.83 to 14.02 inches in length)52 to 162 g/m2(14 to 43 lb.)• Tray 1150 sheets• Bypass tray1 sheet(80 g/m2, 20 lb.)Supported Paperopal-p3_mf3_com_user_guide_gb_00228430_eng.xml 55Draft 2016/05/27
Specifications of Paper TypesThe following tables describe the types of paper that can be used with this machine.• Depending on the paper type, the toner may take a while to dry. Before handling printed sheets,make sure that they have fully dried. Otherwise, the toner may smudge.• Print quality can be guaranteed only if recommended paper is used. For more information aboutthe recommended paper, contact your sales or service representative.Plain PaperItem DescriptionPaper thickness 65 to 99 g/m2 (17 to 27 lb.)Supported paper tray Tray 1 and bypass trayThick Paper 1Item DescriptionPaper thickness 100 to 130 g/m2 (27 to 35 lb.)Supported paper tray Tray 1 and bypass trayThin PaperItem DescriptionPaper thickness 52 to 64 g/m2 (14 to 16 lb.)Supported paper tray Tray 1 and bypass trayRecycled PaperItem DescriptionPaper thickness 75 to 90 g/m2 (20 to 24 lb.)2. Paper Specifications and Adding Paper56 opal-p3_mf3_com_user_guide_gb_00228430_eng.xmlDraft 2016/05/27
Item DescriptionSupported paper tray Tray 1 and bypass trayNotes If the paper thickness is outside the specified range, select [Thin Paper],[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].Color PaperItem DescriptionPaper thickness 75 to 90 g/m2 (20 to 24 lb.)Supported paper tray Tray 1 and bypass trayNotes If the paper thickness is outside the specified range, select [Thin Paper],[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].Preprinted PaperItem DescriptionPaper thickness 75 to 90 g/m2 (20 to 24 lb.)Supported paper tray Tray 1 and bypass trayNotes If the paper thickness is outside the specified range, select [Thin Paper],[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].Prepunched PaperItem DescriptionPaper thickness 75 to 90 g/m2 (20 to 24 lb.)Supported paper tray Tray 1 and bypass trayNotes If the paper thickness is outside the specified range, select [Thin Paper],[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].Supported Paperopal-p3_mf3_com_user_guide_gb_00228430_eng.xml 57Draft 2016/05/27
LetterheadItem DescriptionPaper thickness 100 to 130 g/m2 (27 to 35 lb.)Supported paper tray Tray 1 and bypass trayNotes Paper that has a thickness outside the specified range cannot be printedonto.Bond PaperItem DescriptionPaper thickness 105 to 160 g/m2 (28 to 43 lb.)Supported paper tray Tray 1 and bypass trayNotes If the paper thickness is outside the specified range, select [Thin Paper],[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].CardstockItem DescriptionPaper thickness 100 to 130 g/m2 (27 to 35 lb.)Supported paper tray Tray 1 and bypass trayNotes If the paper thickness is outside the specified range, select [Thin Paper],[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].Non-Recommended Paper TypesDo not use the following types of paper:• Ink-jet printer paper• Bent, folded, or creased paper• Curled or twisted paper• Torn paper• Wrinkled paper2. Paper Specifications and Adding Paper58 opal-p3_mf3_com_user_guide_gb_00228430_eng.xmlDraft 2016/05/27
• Damp paper• Dirty or damaged paper• Paper that is dry enough to emit static electricity• Paper that has already been printed onto, except a preprinted letterhead paper.Malfunctions are especially likely when using paper printed on by other than a laser printer(e.g.monochrome and color copiers, ink-jet printers, etc.)• Special paper, such as thermal paper and carbon paper• Paper weighing heavier or lighter than the limit• Paper with windows, holes, perforations, cutouts, or embossing• Adhesive label paper on which glue or base paper is exposed• Paper with clips or staples• When loading paper, take care not to touch the surface of the paper.• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, printquality degradation, or malfunctions.Paper Storage• Store paper appropriately. If the paper is stored incorrectly, misfeeds, lower printing quality, ormalfunctions may result.When storing paper:• Do not store paper in a humid place.• Do not store paper in direct sunlight.• Do not stand paper on its edge.• Store any leftover paper in a wrapping or box supplied with the paper.Print AreaThe diagram below shows the area of the paper that the machine can print on.Supported Paperopal-p3_mf3_com_user_guide_gb_00228430_eng.xml 59Draft 2016/05/27
From the printer driverCHZ9042331441. Print area2. Feed direction3. Approx. 4.2 mm (0.2 inches)4. Approx. 4.2 mm (0.2 inches)MFCopier functionMFCHZ9042331441.MFPrint area2.MFFeed direction3.MFApprox. 4.0 mm (0.2 inches)2. Paper Specifications and Adding Paper60 opal-p3_mf3_com_user_guide_gb_00228430_eng.xmlDraft 2016/05/27
4.MF Approx. 3.3 mm (0.1 inches)5.MFApprox. 3.0 mm (0.1 inches)MFFax functionMFCHZ9042331441.MFPrint area2.MFFeed direction3.MFApprox. 4.2 mm (0.2 inches)4.MFApprox. 2.0 mm (0.08 inches)• The print area may vary depending on the paper size, printer language and printer driver settings.Supported Paperopal-p3_mf3_com_user_guide_gb_00228430_eng.xml 61Draft 2016/05/27
MFPlacing OriginalsThis section describes the types of originals you can set and how to place them.Placing Originals on the Exposure GlassThis section describes the procedure for placing originals on the exposure glass and in the ADF.• Do not place originals before any correction fluid and toner has completely dried. Doing so maymake marks on the exposure glass that will appear on copies.• The original in the ADF takes precedence over the original on the exposure glass if you placeoriginals both in the ADF and on the exposure glass.• Because colors made by marker or highlighter pen on originals are difficult to reproduce, theymight not appear on copies.1. Lift the ADF.Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.2. Place the original face down on the exposure glass. The original should be aligned to therear left corner.CMF0483. Lower the ADF.Hold down the ADF with your hands when using thick, folded, or bound originals and the ADFcannot be lowered completely.Placing Originals in the Auto Document FeederBy using the ADF, you can scan multiple pages at once.2. Paper Specifications and Adding Paper62 opal-p3_mf3_com_user_guide_gb_00228431_eng.xmlDraft 2016/05/27
• Do not place different size originals in the ADF at once.• Straighten curls in the originals before placing them in the ADF.• To prevent multiple sheets from being fed at once, fan the pages of your original before placingthem in the ADF.• Place the original squarely.1. Open the cover of the input tray for the ADF and adjust the guides according to the size ofthe original.DPH0502. Place the aligned originals face up in the ADF. The last page should be on the bottom.DPH051• When placing originals longer than A4, pull out the ADF tray's extenders.About OriginalsThis section describes the types of originals that can be placed and the parts of the original that areunscannable.Placing Originalsopal-p3_mf3_com_user_guide_gb_00228431_eng.xml 63Draft 2016/05/27
Recommended size of originalsThis section describes the recommended size of the original.Exposure glassUp to 216 mm (8.5 inches) in width, up to 297 mm (11.7 inches) in lengthADF• Paper size: 140 to 216 mm (51/2 to 81/2 inches) in width, 140 to 356 mm (51/2 to 14inches) in length• Paper weight: 52 to 105 g/m2 (14 to 28 lb.)• Only 1 sheet of an original can be placed on the exposure glass at a time.• In the ADF, up to 35 sheets of originals can be placed at once (when using paper weighing 80g/m2, 20 lb.).Types of originals not supported by the Auto Document FeederIf placed in the ADF, the following types of original might be damaged or become jammed, or result ingray or black lines appearing on prints:• Originals larger or heavier than recommended• Stapled or clipped originals• Perforated or torn originals• Curled, folded, or creased originals• Pasted originals• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbonpaper, or conductive paper• Originals with perforated lines• Originals with indexes, tags, or other projecting parts• Sticky originals such as translucent paper• Thin, highly flexible originals• Thick originals such as postcards• Bound originals such as books• Transparent originals such as OHP transparencies or translucent paper• Originals that are wet with toner or white out2. Paper Specifications and Adding Paper64 opal-p3_mf3_com_user_guide_gb_00228431_eng.xmlDraft 2016/05/27
Unscannable image areaEven if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters onall four sides of the original might not be scanned.CES107Margins when using exposure glassIn copier mode In scanner mode In fax mode Top 4 mm 0 mm 0 mm Right 3 mm 0 mm 0 mm Left 3 mm 0 mm 0 mm Bottom 3.3 mm 0 mm 0 mmMargins when using ADFIn copier mode In scanner mode In fax mode Top 4 mm 0 mm 0 mm Right 3 mm 0 mm 0 mm Left 3 mm 0 mm 0 mm Bottom 3.3 mm 2 mm 0 mmPlacing Originalsopal-p3_mf3_com_user_guide_gb_00228431_eng.xml 65Draft 2016/05/27
2. Paper Specifications and Adding Paper66 opal-p3_mf3_com_user_guide_gb_00228431_eng.xmlDraft 2016/05/27
3. Printing DocumentsThis chapter describes how to configure settings on the printer driver and how to print documents.What You Can Do with the Printer FunctionCombined printingYou can consolidate multiple pages and print them on a single sheet. This saves paper anddocuments require less shelf space for storage. For details, see the printer driver Help.opal-p3_mf3_com_user_guide_gb_00228434_eng.xml 67Draft 2016/05/27
Configuring Option Settings and Paper Settingsfor the PrinterThis section explains how to configure settings on the printer driver for the options installed on themachine and for the paper settings for each tray.When bidirectional communication works correctly, your computer obtains information about option,paper size and paper feed direction settings from the machine automatically. Bidirectionalcommunication also allows you to monitor machine status.To support bidirectional communication, the following conditions must be met:Operating systemWindows Vista/7/8/8.1/10, Windows Server 2003/2003R2/2008/2008R2/2012/2012R2When connected with the network• The Standard TCP/IP port must be used.• In addition to the above, one of the following conditions must also be met:• The TCP/IP protocol or the IPP protocol is used. (When using the IPP protocol, the IPPport name must include the IP address.)When connected with USB• The machine must be connected to the computer's USB port using the USB interface cable.• The computer must support bidirectional communication.• [Enable bidirectional support] must be selected, and [Enable printer pooling] must not beselected on the [Ports] tab with the printer driver.When Using WindowsThis section describes how to set up option and setting of paper size for each tray on your computermanually.The following procedure is explained using Windows 7 as an example.• Manage Printers permission is required to change the printer properties. Log on as anAdministrators group member.1. On the [Start] menu, select [Devices and Printers].2. Right-click the machine's icon, and then click [Printer properties].3. Click the [Accessories] tab.4. Select options installed from the [Options] area, and then make the necessary settings.3. Printing Documents68 opal-p3_mf3_com_user_guide_gb_00228435_eng.xmlDraft 2016/05/27
5. Click [Paper Size Settings] tab.6. In [Input Tray:] select which trays to use, and then, in [Paper Size:] select the size of thepaper that you want to load in each tray.Click [Update] to apply the setting for each tray.7. Click [Apply].8. Click [OK] to close the printer properties window.When Using Mac OS XThis section describes how to set up option and setting of paper size for each tray on your computermanually. The following procedure is explained using Mac OS X 10.11 as an example.1. Start System Preferences.2. Click [Printers & Scanners].3. Select the printer you are using, and then click [Options & Supplies...].4. Click [Options], and then configure settings as needed.5. Click [OK].6. Quit System Preferences.Configuring Option Settings and Paper Settings for the Printeropal-p3_mf3_com_user_guide_gb_00228435_eng.xml 69Draft 2016/05/27
Displaying the Printing Preferences Dialog BoxTo change the default settings of the printer driver, make settings in the [Printing Preferences] dialog box.To change the default settings of all applications, open the [Printing Preferences] dialog box from theOS. For details, see page 70 "Displaying the Printing Preferences Dialog Box from the [Start] Menu".To change the default settings of a specific application, open the [Printing Preferences] dialog box fromthat application. For details, see page 70 "Displaying the Printing Preferences Dialog Box in anApplication".Displaying the Printing Preferences Dialog Box from the [Start] MenuThis section explains how to open the [Printing Preferences] dialog box from [Devices and Printers].• When the printer driver is distributed from the print server, the setting values specified by the serverare displayed as the default for [Printing Defaults...].• You cannot configure different print settings for each user. The settings configured in this dialog boxare used as the default.1. On the [Start] menu, click [Devices and Printers].2. Right-click the icon of the printer you want to use.3. Click [Printing Preferences].Displaying the Printing Preferences Dialog Box in an ApplicationYou can make printer settings for a specific application. To make printer settings for a specificapplication, open the [Printing Preferences] dialog box from that application.The settings displayed in the [Printing Preferences] dialog box opened from the [Devices and Printers]window are applied as the default in the [Printing Preferences] dialog box opened in an application.When printing from an application, modify the settings as required.The screens displayed may differ depending on the application. The following procedure explains howto print documents from an application using WordPad in Windows 7 as an example.Displaying the Printing Preferences Dialog Box in an Application When UsingWindows1. Click the WordPad menu button in the upper left corner of the window, and then click[Print].2. In the [Select Printer] list, select the printer you want to use.3. Printing Documents70 opal-p3_mf3_com_user_guide_gb_00228436_eng.xmlDraft 2016/05/27
3. Click [Preferences].• Procedures for opening the [Printing Preferences] dialog box vary depending on the application.For details, see the printer driver Help or the manuals provided with the application.Displaying the Printing Preferences Dialog Box in an Application When Using Mac OSXThe following procedure is explained using Mac OS X 10.11 as an example.1. Open the document to print.2. Select [Print...] on the [File] menu.3. Check that the machine name or IP address you are using is selected in the [Printer:]popup menu.If the machine name or IP address you are using is not selected in the [Printer:] list, click the list, andthen select the machine.Displaying the Printing Preferences Dialog Boxopal-p3_mf3_com_user_guide_gb_00228436_eng.xml 71Draft 2016/05/27
Basic Operation of PrintingThe following procedure explains how to perform basic printing.For details of printing options, see the printer driver Help.1. Open the printer properties dialog box in your document's application.For details about each setting, click [Help]. You can also click the information icons to showconfiguration information.2. Set printing options as necessary, and then click [OK].The printer properties dialog box closes.3. Click [Print].• If a paper jam occurs, printing stops after the current page has been printed out. After the jammedpaper is removed, printing restarts from the jammed page automatically. For details about how toremove the jammed paper, see page 273 "Clearing Misfeeds".If a Paper Mismatch OccursThe machine reports an error if the paper size does not match the print job's settings when [SizeMismatch Detection] under [Tray Paper Settings] is enabled.There are two ways to resolve these errors:Continue printing using mismatched paperUse the form-feed function to ignore the error and print using mismatched paper.Cancel the print jobCancel printing.3. Printing Documents72 opal-p3_mf3_com_user_guide_gb_00228437_eng.xmlDraft 2016/05/27
MF• For details about [Size Mismatch Detection], see page 187 "Tray Paper Settings".• If [Auto Continue] under [System Settings] is enabled, the machine ignores the paper type and sizesettings and prints on whatever paper is loaded. Printing stops temporarily when the error isdetected, and restarts automatically after about ten seconds using the settings made on the controlpanel.• For details about [Auto Continue], see page 182 "System Settings".MFContinuing printing using mismatched paperIf the paper is too small for the print job, the printed image will be cropped.1. If the error message is displayed, press [FormFeed].PContinuing printing using mismatched paperIf the paper is too small for the print job, the printed image will be cropped.1. If the Alert indicator lights up, press the [Start] key.DSG128Canceling a Print JobYou can cancel print jobs using either the machine's control panel or your computer, depending on thestatus of the job.Canceling a print job before printing has started• Windows1. Double-click the printer icon on the task tray of your computer.Basic Operation of Printingopal-p3_mf3_com_user_guide_gb_00228437_eng.xml 73Draft 2016/05/27
2. Select the print job you want to cancel, click the [Document] menu, and then click[Cancel].3. Click [Yes].• If you cancel a print job that has already been processed, printing may continue for a few pagesbefore being canceled.• It may take a while to cancel a large print job.MFCanceling a print job while printing1. Press the [Clear/Stop] key.DSH144PCanceling a print job while printing1. Press the [Stop] key twice.DSG130• The first time you press the [Stop] key pauses the job, the second time cancels the job.3. Printing Documents74 opal-p3_mf3_com_user_guide_gb_00228437_eng.xmlDraft 2016/05/27
4. Copying OriginalsMFThis chapter describes the basic and advanced procedures for making copies and how to specifysettings.MFWhat You Can Do with the Copier FunctionCombine copyingCombine copying allows you to copy multiple pages onto a single sheet. This saves paper anddocuments require less shelf space for storage.For details about the settings, see page 82 "Making Combined/2-sided Copies".ID card copyingID card copying allows you to copy the front and back sides of an ID card or other smalldocuments onto one side of a sheet of paper.For details, see page 87 "Copying an ID Card".opal-p3_mf3_com_user_guide_gb_00228440_eng.xml 75Draft 2016/05/27
MFCopier Mode ScreenThis section provides information about the screen when the machine is in copier mode.By default, the display shows the copier screen when the machine is turned on.If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switchto the copier screen.DSH146Screen in standby modeCVW2001. Current status or messagesDisplays the current status or messages.2. Current settingsDisplays the current tray, reproduction ratio, and scan settings.3. Selection key itemsDisplays the functions you can use by pressing the corresponding selection keys.4. Copy quantityDisplays the current copy quantity. You can change the copy quantity using the number keys.• The start-up mode can be specified in the [Function Priority] setting under [Admin. Tools]. Fordetails, see page 189 "Administrator Settings".4. Copying Originals76 opal-p3_mf3_com_user_guide_gb_00228441_eng.xmlDraft 2016/05/27
MFBasic Operation of Copying• The original in the ADF takes precedence over the original on the exposure glass if you placeoriginals both in the ADF and on the exposure glass.1. Press the [Copy] key.DSH1462. Place the original on the exposure glass or in the ADF. To place the original, see page 62"Placing Originals".If necessary, configure advanced photocopy settings.3. To make multiple copies, enter the number of copies using the number keys.4. Press the [Start] key.DSH147• The maximum number of copies is 99.• You can change the paper tray for the current job by pressing the [ ] or [ ] key. You can alsoselect to change the paper tray automatically according to the paper size (A4, Letter, or 16K).• You can select the paper tray for printing out copies in [Select Paper] under [Copier Features]. Ifyou set the machine to switch between tray 1 and the bypass tray automatically depending on thepaper size in this setting, you can also specify the tray the machine uses first in [Paper Tray Priority]Basic Operation of Copyingopal-p3_mf3_com_user_guide_gb_00228442_eng.xml 77Draft 2016/05/27
under [Tray Paper Settings]. For [Select Paper], see page 168 "Copier Features Settings". For[Paper Tray Priority], see page 187 "Tray Paper Settings".• When making multiple copies of a multi-page document, you can select whether copies are outputin collated sets, or in page batches in the [Sort] setting under [Copier Features]. [Sort] cannot beused with the bypass tray. For [Sort], see page 168 "Copier Features Settings".• If a paper jam occurs, printing stops after the current page has been printed out. After the jammedpaper is removed, printing restarts from the jammed page automatically.• If a scanning jam occurs in the ADF, copying is canceled immediately. In this case, copy theoriginals again starting from the jammed page. For the direction to remove the jammed paper, seepage 273 "Clearing Misfeeds".Canceling a CopyWhile scanning the originalIf copying is canceled while the machine is scanning the original, copying is cancelled immediatelyand there is no printout.When the original is set in the ADF, scanning stops immediately but pages that have already beenscanned completely will be copied.While printingIf copying is canceled during printing, the photocopy process is canceled after the current pagehas been printed out.Follow the procedure below to cancel copying.1. Press the [Copy] key.DSH1464. Copying Originals78 opal-p3_mf3_com_user_guide_gb_00228442_eng.xmlDraft 2016/05/27
2. Press the [Clear/Stop] key.DSH144Basic Operation of Copyingopal-p3_mf3_com_user_guide_gb_00228442_eng.xml 79Draft 2016/05/27
MFMaking Enlarged or Reduced CopiesThere are two ways to set the scaling ratio: using a preset ratio or manually specifying a customizedratio.Preset ratioCES103• (mainly Europe and Asia)50%, 71%, 82%, 93%, 122%, 141%, 200%, 400%• (mainly North America)50%, 65%, 78%, 93%, 129%, 155%, 200%, 400%50%, 71%, 82%, 93%, 122%, 141%, 200%, 400%Custom ratioCES10625% to 400% in 1% increments.Specifying Reduce/Enlarge1. Press [Scale]. 4. Copying Originals80 opal-p3_mf3_com_user_guide_gb_00228443_eng.xmlDraft 2016/05/27
2. Press [Reduce], [Enlarge], or [Zoom].For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom],specify the desired ratio using the number keys.3. Press the [OK] key.Making Enlarged or Reduced Copiesopal-p3_mf3_com_user_guide_gb_00228443_eng.xml 81Draft 2016/05/27
MFMaking Combined/2-sided CopiesThis section describes how to combine and print a multiple pages (two or four pages) on one side orboth sides of paper. Only SP 220SNw, SP221SNw, SP221SF, SP 220SFNw, and SP221SFNw areavailable.• This function is only available when the original is set in the ADF, not when it is set on the exposureglass.• To use this function, the paper size used for printing copies must be set to A4, Letter or Legal.There are following copy modes. Select a copy mode according to your original and how you want thecopy outputs to appear.Combined copy on one sideIn this mode, a two or four-page original is combined and printed on one side of paper.• 1Sd 2Orig->Comb 2on1 1SdPortraitLandscapeOriginal CopyCMF250• 1Sd 4Orig->Comb 4on1 1Sd4. Copying Originals82 opal-p3_mf3_com_user_guide_gb_00228444_eng.xmlDraft 2016/05/27
PortraitLandscapeOriginal CopyLeft to Right Top to BottomLeft to Right Top to BottomDCT002Combined copy on both sidesIn this mode, a multiple-page original is combined and printed on both sides of paper.• 1 Sided Orig->2 Sided CopyPortraitLandscapeOriginal CopyCMF260Top to Top Top to BottomTop to Top Top to Bottom• 1Sd 4Orig->Comb 2on1 2SdMaking Combined/2-sided Copiesopal-p3_mf3_com_user_guide_gb_00228444_eng.xml 83Draft 2016/05/27
PortraitLandscapeOriginal CopyTop to Top Top to BottomTop to Top Top to BottomCMF254• 1Sd 8Orig->Comb 4on1 2Sd8765867565877586PortraitOriginal CopyLeft to Right, Top to Top Left to Right, Top to BottomTop to Bottom, Top to Top Top to Bottom, Top to BottomDCT0034. Copying Originals84 opal-p3_mf3_com_user_guide_gb_00228444_eng.xmlDraft 2016/05/27
8765867565877586LandscapeOriginal CopyLeft to Right, Top to Top Left to Right, Top to BottomTop to Bottom, Top to Top Top to Bottom, Top to BottomDCT0042-sided copyIn this mode, one-sided pages are printed on the front and back sides of paper without beingcombined.PortraitLandscapeOriginal CopyCMF260Top to Top Top to BottomTop to Top Top to BottomMaking Combined/2-sided Copiesopal-p3_mf3_com_user_guide_gb_00228444_eng.xml 85Draft 2016/05/27
Specifying Combined and 2-sided Copies1. Press the [Copy] key.DSH146With Type 1 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcutto Func.] key again to switch to normal copier mode.2. Press the [ ] or [ ] key.3. Press the [ ] or [ ] key to select [Duplex/Combine].4. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key.5. Press the [ ] or [ ] key to select paper orientation and page order, and then press the[OK] key.The screen will show the selected copy mode.• After you place the originals, press the [Start] key within the time specified in [System Auto ResetTimer]. Otherwise, the job is canceled. For details, see page 189 "Administrator Settings".4. Copying Originals86 opal-p3_mf3_com_user_guide_gb_00228444_eng.xmlDraft 2016/05/27
MFCopying an ID CardThis section describes how to copy the front and back sides of an ID card or other small documents ontoone side of a sheet of paper.• This function is available only when the original is set on the exposure glass, not when it is set in theADF.• To use this function, the paper size used for printing copies must be set to A6, A5, A4, Half Letter orLetter.Printed paper size Scanned paper sizeA4 A5 (148×210 mm)Letter Half Letter (140×216 mm)A5 A6 (105×148 mm)Half Letter Quarter Letter (108×140 mm)A6 A7 (74×105 mm)CES1651. Press the [Shortcut to Func.] key.DSH141Copying an ID Cardopal-p3_mf3_com_user_guide_gb_00228445_eng.xml 87Draft 2016/05/27
To make the [Shortcut to Func.] key enable ID card copy mode for the current job, [Shortcut toFunction] under [Admin. Tools] must be set to [ID Card Copy Mode]. You can also assign thesetting using Web Image Monitor.For [Shortcut to Function], see page 189 "Administrator Settings".2. To make multiple copies, enter the number of copies using the number keys.3. Place the original in the upper-left corner of the exposure glass.DCT8404. Press the [Start] key.A message prompting you to place the original back side down on the exposure glass appears onthe display.5. Place the original on the exposure glass back side down and with the top to the rear ofthe machine within the time specified in [System Auto Reset Timer], and then press the[Start] key again.• For the ID card copy function, you can set the machine to print a line in the middle of the printedpaper. Specify [ID Card Center Line] under [Copier Features].• You can change the scanning size for the ID card function. Specify [ID Card Size] under [CopierFeatures].4. Copying Originals88 opal-p3_mf3_com_user_guide_gb_00228445_eng.xmlDraft 2016/05/27
MFSpecifying the Scan Settings for CopyingThis section describes how to specify image density and scan quality for the current job.Adjusting Image DensityThere are five image density levels. The higher the density level, the darker the printout.1. Press the [Density] key.DSH1532. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.• You can change the machine's default [Density] setting to always make copies with a specificdensity level. For details, see page 168 "Copier Features Settings".Selecting the Document Type According to OriginalThere are three document types:MixedSelect this when the original contains both text and photographs or pictures.TextSelect this when the original contains only text and no photographs or pictures.PhotoSelect this when the original contains only photographs or pictures. Use this mode for the followingtypes of original:• Photographs• Pages that are entirely or mainly photographs or pictures, such as magazine pages.Specifying the Scan Settings for Copyingopal-p3_mf3_com_user_guide_gb_00228446_eng.xml 89Draft 2016/05/27
Vou.Select this when copying a voucher. This function is available only when the original is set on theexposure glass, not when it is set in the ADF.1. Press the [Image Quality] key.DSH1482. Press the [ ] or [ ] key to select the desired document type, and then press the [OK] key.• You can change the machine's default [Original Type] setting to always make copies with aspecific document type. For details, see page 168 "Copier Features Settings".4. Copying Originals90 opal-p3_mf3_com_user_guide_gb_00228446_eng.xmlDraft 2016/05/27
5. Scanning OriginalsMFThis chapter describes how to specify settings and use the scanner function.MFWhat You Can Do with the Scanner FunctionSend Scanned Documents to a Folder on a Client ComputerYou can use this function to convert a large amount of paper documents into a digital format to store andutilize.For details, see page 101 "Basic Operation of Scan to Folder".Send Scanned Documents by E-mailYou can use this function to scan handwritten materials such as meeting materials to distribute as a fileattached to an e-mail.For details, see page 109 "Basic Operation of Scan to E-mail".Scanning Documents from a Client ComputerYou can use this function to download files scanned by applications directly to a computer.For details, see page 113 "Basic Operation of Scan to FTP".opal-p3_mf3_com_user_guide_gb_00228451_eng.xml 91Draft 2016/05/27
MFScanner Mode ScreenThis section provides information about the screen in scanner mode.By default, the display shows the copier screen when the machine is turned on. If the copier or faxscreen is shown on the display, press the [Scanner] key on the control panel to switch to the scannerscreen.DSH149Screen in standby modeDSH150ReadySpecify Dest.A4Scn Size Dest.300 x 300dpi1321. Current status or messagesDisplays the current status or messages.2. Current settingsDisplays the current scanning mode and scan settings.• When "Specify Dest." is displayed:Scan to E-mail, Scan to FTP, or Scan to Folder functions can be used.3. Selection key itemsDisplays the functions you can use by pressing the corresponding selection keys.• The machine's default mode at power on can be specified in the [Function Priority] setting under[Admin. Tools]. For [Function Priority], see page 189 "Administrator Settings".5. Scanning Originals92 opal-p3_mf3_com_user_guide_gb_00228452_eng.xmlDraft 2016/05/27
MFRegistering Scan DestinationsThis section describes how to register scan destinations in the Address Book. To send scanned files to ane-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer(Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not beresponsible for any damages resulting from such data loss. Be sure to create backup files of theAddress Book data periodically.• Depending on your network environment, the Scan to FTP and Scan to Folder functions mayrequire a user name and password to be correctly entered in the destination information. In suchcases, after registering destinations, check that the user name and password are correctly enteredby sending test documents to those destinations.The Address Book can contain up to 100 entries, including 8 Quick Dial entries.Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touchbutton (only SP 221SF, SP 220SFNw, and SP 221SFNw).1. Start the web browser and access the machine by entering its IP address.2. Click [Quick Dial Destination] or [Scan Destination].3. From the [Destination Type] list, select [E-mail Address], [FTP], or [Folder].4. Register information as necessary.The information you must register varies depending on the destination type. For details, see thetables below.5. Enter the administrator password if required.6. Click [Apply].7. Close the web browser.Registering Scan Destinationsopal-p3_mf3_com_user_guide_gb_00228453_eng.xml 93Draft 2016/05/27
Scan to E-mail SettingsItem Setting DescriptionQuick Dial Number Optional Select when setting the destination as a Quick Dialentry.Name RequiredName of the destination. The name specified here willbe shown on the screen when selecting a scandestination. Can contain up to 16 characters.Destination E-mail Address Required E-mail address of the destination. Can contain up to64 characters.Notification E-mail Address Optional E-mail address to which a notification is sent aftertransmission. Can contain up to 64 characters.Subject Required Subject of the e-mail. Can contain up to 64 characters.Sender's Name OptionalName of e-mail sender. The name specified here willbe shown under "From" or a similar field of therecipient's email application. Can contain up to 32characters.File Format (Color/GrayScale) RequiredFile format of the scanned file when scanning in color.PDF or JPEG can be selected. PDF supports multiplepages in a document, but JPEG does not.File Format (Black & White) RequiredFile format of the scanned file when scanning in blackand white. PDF or TIFF can be selected. Both formatssupport multiple pages in a document.5. Scanning Originals94 opal-p3_mf3_com_user_guide_gb_00228453_eng.xmlDraft 2016/05/27
Item Setting DescriptionScan Size OptionalSelect the scanning size for the original from A5, B5,A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 ×14, 16K, or custom size.If you select custom size, select [mm] or [Inch], andthen specify the width and length.Resolution Optional Select the scan resolution from 100×100, 150×150,200×200, 300×300, 400×400, or 600×600 dpi.Density OptionalSpecify the image density by clicking the right or leftbuttons. is the lightest, and is the darkest.Scan to FTP SettingsItem Setting DescriptionQuick Dial Number Optional Select when setting the destination as a Quick Dialentry.Name RequiredName of the destination. The name specified here willbe shown on the screen when selecting a scandestination. Can contain up to 16 characters.Hostname or IP Address Required Name or IP address of the FTP server. Can contain upto 64 characters.Registering Scan Destinationsopal-p3_mf3_com_user_guide_gb_00228453_eng.xml 95Draft 2016/05/27
Item Setting DescriptionFile Format (Color/GrayScale) RequiredFile format of the scanned file when scanning in color.PDF or JPEG can be selected. PDF supports multiplepages in a document, but JPEG does not.File Format (Black & White) RequiredFile format of the scanned file when scanning in blackand white. PDF or TIFF can be selected. Both formatssupport multiple pages in a document.FTP User Name Optional User name for logging in to the FTP server. Cancontain up to 32 characters.FTP Password Optional Password for logging in to the FTP server. Can containup to 32 characters.Directory Optional Name of the FTP server directory where scanned filesare stored. Can contain up to 64 characters.Notification E-mail Address Optional E-mail address to which a notification is sent aftertransmission. Can contain up to 64 characters.Scan Size OptionalSelect the scanning size for the original from A5, B5,A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 ×14, 16K, or custom size.If you select custom size, select [mm] or [Inch], andthen specify the width and length.Resolution Optional Select the scan resolution from 100×100, 150×150,200×200, 300×300, 400×400, or 600×600 dpi.Density OptionalSpecify the image density by clicking the right or leftbuttons. is the lightest, and is the darkest.5. Scanning Originals96 opal-p3_mf3_com_user_guide_gb_00228453_eng.xmlDraft 2016/05/27
Scan to Folder SettingsItem Setting DescriptionQuick Dial Number Optional Select when setting the destination as a Quick Dialentry.Name RequiredName of the destination. The name specified here willbe shown on the screen when selecting a scandestination. Can contain up to 16 characters.Service Name RequiredPath to the directory where scanned files will be stored.Consists of the IP address or name of the destinationcomputer (can contain up to 64 characters), and nameof the shared folder (can contain up to 32 characters).Domain Optional Specify the name of the domain to which the computerbelongs. Can contain up to 15 characters.Login User Name Optional User name for logging in to the destination computer.Can contain up to 32 characters.Login Password Optional Password for logging in to the destination computer.Can contain up to 32 characters.Directory Optional Directory within the shared folder for storing scannedfiles. Can contain up to 64 characters.Notification E-mail Address Optional E-mail address to which a notification is sent aftertransmission. Can contain up to 64 characters.Registering Scan Destinationsopal-p3_mf3_com_user_guide_gb_00228453_eng.xml 97Draft 2016/05/27
Item Setting DescriptionFile Format (Color/GrayScale) RequiredFile format of the scanned file when scanning in color.PDF or JPEG can be selected. PDF supports multiplepages in a document, but JPEG does not.File Format (Black & White) RequiredFile format of the scanned file when scanning in blackand white. PDF or TIFF can be selected. Both formatssupport multiple pages in a document.Scan Size OptionalSelect the scanning size for the original from A5, B5,A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 ×14, 16K, or custom size.If you select custom size, select [mm] or [Inch], andthen specify the width and length.Resolution Optional Select the scan resolution from 100×100, 150×150,200×200, 300×300, 400×400, or 600×600 dpi.Density OptionalSpecify the image density by clicking the right or leftbuttons. is the lightest, and is the darkest.• To send files via e-mail, SMTP and DNS settings must be configured properly.• If you are using the Scan to E-mail function, select a time zone according to your geographiclocation to send email with correct transmission date and time.• To send files to an FTP server or computer, the user name, password, and directory must beconfigured properly.• On a network that uses a DNS server, specify a computer name in [Service Name] and the nameof the domain to which the computer belongs in [Domain]. In this case, also configure the DNSrelated settings using Web Image Monitor.• Scan destinations cannot be registered using the control panel.Modifying Scan DestinationsThis section describes how to modify the information of registered destinations.1. Start the web browser and access the machine by entering its IP address.2. Click [Scan Destination].3. Click the [E-mail Address], [FTP], or [Folder] tab.5. Scanning Originals98 opal-p3_mf3_com_user_guide_gb_00228453_eng.xmlDraft 2016/05/27
4. Select the entry to modify, and then click [Change].5. Modify settings as necessary.6. Enter the administrator password if required.7. Click [Apply].8. Close the web browser.• You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination]page. (only SP 221SF, SP 220SFNw, and SP 221SFNw) To do this, select the desired entry, click[Delete], and then click [Apply] again on a confirmation page.Deleting Scan DestinationsThis section describes how to delete registered destinations.1. Start the web browser and access the machine by entering its IP address.2. Click [Scan Destination].3. Click the [E-mail Address], [FTP], or [Folder] tab.4. Select the entry to delete, and then click [Delete].5. Confirm that the entry you have selected is the entry that you want to delete.6. Enter the administrator password if required.7. Click [Apply].8. Close the web browser.Testing Transmission• When a USB flash memory device is inserted into the machine, scanned documents will be storedin the USB flash memory device. Confirm that there are no USB flash memory devices inserted intothe machine.1. Place the original on the exposure glass or in the ADF.Registering Scan Destinationsopal-p3_mf3_com_user_guide_gb_00228453_eng.xml 99Draft 2016/05/27

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