Ricoh MFSP220SFNW1 Multifunction Digital Product (Copier/Printer/Scanner/Fax) User Manual
Ricoh Company Ltd Multifunction Digital Product (Copier/Printer/Scanner/Fax)
Ricoh >
User Manual
User Guide For safe and correct use, be sure to read Safety Information before using the machine. TABLE OF CONTENTS How to Find Information about Operations and Troubleshooting...............................................................10 Operating Manual (Printed)....................................................................................................................... 10 Operating Manual (Digital Format)........................................................................................................... 10 Help.............................................................................................................................................................. 11 How to Read This Manual...............................................................................................................................12 Introduction...................................................................................................................................................12 Symbols Used in This Manual.....................................................................................................................12 Model-Specific Information........................................................................................................................ 12 Disclaimer..................................................................................................................................................... 13 Notes............................................................................................................................................................ 14 Note to Administrator.................................................................................................................................. 14 About IP Address......................................................................................................................................... 15 Differences in Performance/Functions between Different Models.......................................................... 15 Differences in Performance/Functions between Different Models.......................................................... 16 1. Guide to the Machine Guide to Components......................................................................................................................................17 Exterior..........................................................................................................................................................17 Exterior..........................................................................................................................................................21 Interior...........................................................................................................................................................22 Control Panel (When Using SP 221S, SP 220SNw, or SP221SNw).................................................... 22 Control Panel (When Using SP 221SF, SP 220SFNw, or SP221SFNw).............................................. 24 Control Panel................................................................................................................................................26 Changing Operation Modes.......................................................................................................................... 29 Multi-access......................................................................................................................................................30 Assigning a Setting to the Short Cut Key........................................................................................................ 33 Assigning a Setting Using the Control Panel..............................................................................................33 Assigning a Setting Using Web Image Monitor........................................................................................33 Accessing the Function Assigned to the Short Cut Key............................................................................. 34 Entering Characters..........................................................................................................................................35 About Operation Tools.................................................................................................................................... 37 2. Paper Specifications and Adding Paper Workflow for Loading Paper and Configuring Paper Sizes and Types...................................................... 39 Loading Paper.................................................................................................................................................. 41 Draft 2016/05/27 Loading Paper into Tray 1...........................................................................................................................41 Loading Paper into the Bypass Tray........................................................................................................... 46 Specifying Paper Type and Paper Size Using the Control Panel.................................................................49 Specifying the Paper Type.......................................................................................................................... 49 Specifying the Standard Paper Size...........................................................................................................50 Specifying a Custom Paper Size................................................................................................................ 50 Specifying Paper Type and Paper Size Using Smart Organizing Monitor.................................................52 Specifying a Custom Paper Size................................................................................................................ 52 Specifying Paper Type and Paper Size Using Web Image Monitor........................................................... 53 Specifying a Custom Paper Size................................................................................................................ 53 Specifying Paper Type and Paper Size Using the Printer Driver.................................................................. 54 Supported Paper.............................................................................................................................................. 55 Specifications of Paper Types..................................................................................................................... 56 Non-Recommended Paper Types.............................................................................................................. 58 Paper Storage.............................................................................................................................................. 59 Print Area...................................................................................................................................................... 59 Placing Originals..............................................................................................................................................62 Placing Originals on the Exposure Glass...................................................................................................62 Placing Originals in the Auto Document Feeder....................................................................................... 62 About Originals............................................................................................................................................63 3. Printing Documents What You Can Do with the Printer Function...................................................................................................67 Configuring Option Settings and Paper Settings for the Printer....................................................................68 When Using Windows................................................................................................................................ 68 When Using Mac OS X...............................................................................................................................69 Displaying the Printing Preferences Dialog Box.............................................................................................70 Displaying the Printing Preferences Dialog Box from the [Start] Menu................................................... 70 Displaying the Printing Preferences Dialog Box in an Application.......................................................... 70 Basic Operation of Printing............................................................................................................................. 72 If a Paper Mismatch Occurs....................................................................................................................... 72 Canceling a Print Job...................................................................................................................................73 4. Copying Originals What You Can Do with the Copier Function..................................................................................................75 Draft 2016/05/27 Copier Mode Screen....................................................................................................................................... 76 Basic Operation of Copying........................................................................................................................... 77 Canceling a Copy....................................................................................................................................... 78 Making Enlarged or Reduced Copies............................................................................................................80 Specifying Reduce/Enlarge....................................................................................................................... 80 Making Combined/2-sided Copies.............................................................................................................. 82 Specifying Combined and 2-sided Copies............................................................................................... 86 Copying an ID Card........................................................................................................................................ 87 Specifying the Scan Settings for Copying......................................................................................................89 Adjusting Image Density..............................................................................................................................89 Selecting the Document Type According to Original............................................................................... 89 5. Scanning Originals What You Can Do with the Scanner Function............................................................................................... 91 Send Scanned Documents to a Folder on a Client Computer................................................................. 91 Send Scanned Documents by E-mail......................................................................................................... 91 Scanning Documents from a Client Computer.......................................................................................... 91 Scanner Mode Screen.....................................................................................................................................92 Registering Scan Destinations......................................................................................................................... 93 Modifying Scan Destinations...................................................................................................................... 98 Deleting Scan Destinations..........................................................................................................................99 Testing Transmission.....................................................................................................................................99 Basic Operation of Scan to Folder...............................................................................................................101 Step 1: Printing the Check Sheet.............................................................................................................. 101 Step 2: Confirming the User Name and Computer Name.................................................................... 102 Step 3: Creating a Shared Folder on a Computer................................................................................. 104 Step 4: Specifying Access Privileges for the Created Shared Folder................................................... 105 Step 5: Registering a Shared Folder in the Machine's Address Book.................................................. 106 Step 6: Send Scanned Files to a Shared Folder..................................................................................... 107 Basic Operation of Scan to E-mail............................................................................................................... 109 Step 1: Configuring SMTP and DNS Settings.........................................................................................109 Step 2: Registering Destination E-mail Addresses in the Address Book................................................109 Step 3: Sending Scanned Files by E-mail................................................................................................110 Basic Operation of Scan to FTP....................................................................................................................113 Draft 2016/05/27 Step 1: Configuring SMTP and DNS Settings.........................................................................................113 Step 2: Sending Scanned Files to an FTP Server.................................................................................... 113 Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key (only SP 221SF, SP 220SFNw, and SP 221SFNw).................................................................................................................... 116 Basic Procedure for Saving Scan Files on a USB Flash Memory Device..................................................118 Basic Operation for TWAIN Scanning........................................................................................................ 120 Using TWAIN scanner.............................................................................................................................. 120 TWAIN scanning.......................................................................................................................................120 Settings you can configure in the TWAIN dialog box........................................................................... 121 Basic Operation for WIA Scanning............................................................................................................. 123 Using SANE scanning................................................................................................................................... 124 Specifying the Scan Settings for Scanning.................................................................................................. 125 Specifying the Scanning Size According to the Size of the Original....................................................125 Adjusting Image Density........................................................................................................................... 125 Specifying Resolution................................................................................................................................ 126 6. Sending and Receiving a Fax What You Can Do with the Fax Function.....................................................................................................127 Fax Settings Workflow.................................................................................................................................. 128 Types of Transmission and Reception Modes............................................................................................. 129 Transmission Mode Selection...................................................................................................................129 Reception Mode Selection....................................................................................................................... 129 Fax Mode Screen.......................................................................................................................................... 131 Setting the Date and Time............................................................................................................................. 132 Registering Fax Destinations......................................................................................................................... 133 Registering Fax Destinations Using the Control Panel............................................................................ 133 Registering Fax Destinations Using Web Image Monitor...................................................................... 135 Sending a Fax................................................................................................................................................ 138 Selecting Transmission Mode...................................................................................................................138 Basic Operation for Sending a Fax......................................................................................................... 139 Specifying the Fax Destination................................................................................................................. 141 Useful Sending Functions.......................................................................................................................... 145 Specifying the Scan Settings for Faxing.................................................................................................. 148 Using the Fax Function from a Computer (LAN-Fax)..................................................................................151 Draft 2016/05/27 Basic Operation for Sending Faxes from a Computer........................................................................... 151 Configuring Transmission Settings............................................................................................................153 Configuring the LAN-Fax Address Book................................................................................................. 153 Editing a Fax Cover Sheet........................................................................................................................ 156 Receiving a Fax..............................................................................................................................................157 Selecting Reception Mode....................................................................................................................... 157 Forwarding or Storing Faxes in Memory................................................................................................ 160 Lists/Reports Related to Fax......................................................................................................................... 164 7. Configuring the Machine Using the Control Panel Basic Operation.............................................................................................................................................165 Menu Chart.................................................................................................................................................... 167 Copier Features Settings............................................................................................................................... 168 Scanner Features Settings............................................................................................................................. 172 Fax Transmission Features Settings...............................................................................................................174 Fax Features Settings..................................................................................................................................... 176 Address Book Settings...................................................................................................................................181 System Settings...............................................................................................................................................182 Tray Paper Settings........................................................................................................................................187 Administrator Settings....................................................................................................................................189 Printing Lists/Reports..................................................................................................................................... 195 Printing the Configuration Page................................................................................................................195 Types of Lists/Reports............................................................................................................................... 195 Network Settings............................................................................................................................................197 8. Configuring the Machine Using Utilities Available Setting Functions Using Web Image Monitor and Smart Organizing Monitor...................... 201 Using Web Image Monitor...........................................................................................................................202 Displaying Top Page..................................................................................................................................... 203 Changing the Interface Language........................................................................................................... 204 Checking the System Information................................................................................................................. 205 Status Tab...................................................................................................................................................205 Counter Tab............................................................................................................................................... 206 Machine Information Tab......................................................................................................................... 207 Configuring the System Settings................................................................................................................... 208 Draft 2016/05/27 Sound Volume Adjustment Tab (only SP 221SF, SP 220SFNw, and SP 221SFNw).........................208 Tray Paper Settings Tab............................................................................................................................ 208 Copier Tab................................................................................................................................................. 209 Fax Tab (only SP 221SF, SP 220SFNw, and SP 221SFNw)...............................................................210 Toner Management Tab........................................................................................................................... 211 Interface Tab..............................................................................................................................................211 Shortcut to Function Tab............................................................................................................................211 Registering Destinations................................................................................................................................ 213 Configuring the Network Settings................................................................................................................ 214 Network Status Tab...................................................................................................................................214 IPv6 Configuration Tab.............................................................................................................................215 Network Application Tab......................................................................................................................... 216 DNS Tab.................................................................................................................................................... 217 Auto E-mail Notification Tab.................................................................................................................... 218 SNMP Tab................................................................................................................................................. 218 SMTP Tab...................................................................................................................................................219 POP3 Tab...................................................................................................................................................220 Wireless Tab (only SP 220SNw, SP 221SNw, SP 220SFNw, and SP 221SFNw).......................... 221 Google Cloud Tab.................................................................................................................................... 222 Configuring the IPsec Settings.......................................................................................................................223 IPsec Global Settings Tab.........................................................................................................................223 IPsec Policy List Tab................................................................................................................................... 223 Printing Lists/Reports..................................................................................................................................... 227 Configuring the Administrator Settings.........................................................................................................228 Administrator Tab...................................................................................................................................... 228 Rest Settings Tab........................................................................................................................................228 Backup Setting Tab................................................................................................................................... 229 Restore Setting Tab....................................................................................................................................230 Set Date/Time Tab....................................................................................................................................231 Energy Saver Mode Tab.......................................................................................................................... 232 Using Web Image Monitor...........................................................................................................................233 Displaying Top Page.................................................................................................................................233 Changing the Interface Language........................................................................................................... 234 Draft 2016/05/27 Installing the Help Source File.................................................................................................................. 235 Displaying Help.........................................................................................................................................235 Menu.......................................................................................................................................................... 235 Home..........................................................................................................................................................236 System Settings.......................................................................................................................................... 236 Network Settings....................................................................................................................................... 237 IPsec Settings............................................................................................................................................. 240 Print List/Report......................................................................................................................................... 243 Administrator Tools....................................................................................................................................243 Using Smart Organizing Monitor.................................................................................................................246 Displaying Smart Organizing Monitor Dialog....................................................................................... 246 Checking the Status Information...............................................................................................................246 Checking the Status Information...............................................................................................................248 Configuring the Machine Settings............................................................................................................249 Configuring the IPv6 Settings................................................................................................................... 250 9. Maintaining the Machine Replacing the Print Cartridge........................................................................................................................253 Cautions When Cleaning..............................................................................................................................255 Cleaning the Inside of the Machine............................................................................................................. 256 Cleaning the Exposure Glass........................................................................................................................257 Cleaning the Auto Document Feeder (When Using SP 221SF, SP 220SNw, SP 221SNw, SP 220SFNw, and SP 221SFNw).................................................................................................................... 258 Moving and Transporting the Machine....................................................................................................... 259 Disposal......................................................................................................................................................260 Where to Inquire....................................................................................................................................... 260 10. Troubleshooting Error and Status Messages on the Screen...................................................................................................261 Error and Status Indicate on the Control Panel........................................................................................... 269 Error and Status Messages Appear on Smart Organizing Monitor..........................................................271 Clearing Misfeeds......................................................................................................................................... 273 Removing Jammed Paper from Tray 1.....................................................................................................273 Removing Jammed Paper from the Bypass Tray.....................................................................................275 Opening the Rear Cover to Remove Jammed Paper............................................................................. 276 Draft 2016/05/27 Removing Scanning Jams......................................................................................................................... 277 When You Cannot Print Test Page............................................................................................................... 279 Paper Feed Problems.....................................................................................................................................280 Print Quality Problems................................................................................................................................... 282 Checking the Condition of the Machine..................................................................................................282 Checking the Printer Driver Settings......................................................................................................... 283 Printer Problems............................................................................................................................................. 284 When You Cannot Print Properly............................................................................................................. 284 When You Cannot Print Clearly...............................................................................................................285 When Paper is Not Fed or Ejected Properly........................................................................................... 287 Copier Problems............................................................................................................................................ 288 When You Cannot Make Clear Copies.................................................................................................. 288 When You Cannot Make Copies as Wanted.........................................................................................289 Scanner Problems.......................................................................................................................................... 290 When You Cannot Browse the Network to Send a Scan File............................................................... 290 When Scanning Is Not Done As Expected............................................................................................. 290 Fax Problems..................................................................................................................................................291 When You Cannot Send or Receive Fax Messages As Wanted.......................................................... 291 When an error code appears on the fax journal or transmission status report....................................292 Common Problems.........................................................................................................................................295 11. Appendix Functions and Network Settings Available in an IPv6 Environment.......................................................... 297 Available Functions................................................................................................................................... 297 Transmission Using IPsec...............................................................................................................................299 Encryption and Authentication by IPsec.................................................................................................. 299 Security Association.................................................................................................................................. 300 Encryption Key Exchange Settings Configuration Flow......................................................................... 301 Specifying Encryption Key Exchange Settings........................................................................................301 Specifying IPsec Settings on the Computer............................................................................................. 302 Enabling and Disabling IPsec Using the Control Panel..........................................................................304 Notes About the Toner.................................................................................................................................. 305 Specifications of the Machine...................................................................................................................... 306 General Function Specifications.............................................................................................................. 306 Draft 2016/05/27 Printer Function Specifications.................................................................................................................. 308 Copier Function Specifications.................................................................................................................308 Scanner Function Specifications...............................................................................................................309 Fax Function Specifications...................................................................................................................... 310 Consumables..................................................................................................................................................312 Print Cartridge............................................................................................................................................312 Information for This Machine........................................................................................................................ 313 User Information on Electrical & Electronic Equipment (mainly Europe and Asia)..........313 Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe) .................................................................................................................................................................... 314 Environmental Advice for Users (mainly Europe)............................................................... 314 Notice To Wireless LAN Interface Users (mainly Europe).................................................315 Notes to users in the state of California (Notes to Users in USA) (mainly North America).... .................................................................................................................................................................... 316 Notes to users in the United States of America (mainly North America)......................... 316 Notes to Canadian Users of Wireless Devices (mainly North America)......................... 317 Caution.......................................................................................................................................................317 ENERGY STAR Program........................................................................................................................... 318 Saving Energy............................................................................................................................................319 Copyright Information about Installed Applications................................................................................... 321 expat...........................................................................................................................................................321 JPEG LIBRARY............................................................................................................................................ 321 OpenLDAP 2.1.......................................................................................................................................... 321 OpenSSL 0.9.8g....................................................................................................................................... 322 Trademarks.....................................................................................................................................................325 INDEX...........................................................................................................................................................327 Draft 2016/05/27 How to Find Information about Operations and Troubleshooting You can find support information about operating the machine and troubleshooting in the Operating Manual (printed), Operating Manual (digital format), and Help (online). Operating Manual (Printed) The following manuals are provided with this machine. Safety Information This manual explains the safety precautions that should be followed when using the machine. Be sure to read this manual before using the machine. Setup Guide This manual explains how to setup this machine. It explains the instructions of taking out the machine from the packing box and connecting it to a computer. MF Initial Guide for FAX (only SP 221SF, SP 220SFNw, and SP221SFNw) This manual explains how to set up the machine. It also explains how to remove the machine from the packaging and how to connect it to a computer. MF Operating Manual (Digital Format) Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM. Viewing from a web browser Access the Internet from a web browser. Confirm that the computer or the machine is connected to the network. Download the operating manuals from http://www.ricoh.com/. Viewing from the provided CD-ROM Operating manuals can also be viewed from the provided CD-ROM. • When using Windows 1. Insert the CD-ROM into the CD-ROM drive. 2. Click [Read Manual] and follow the instructions on the screen. The PDF file manual opens. • When using Mac OS X 10 opal-p3_mf3_com_user_guide_gb_00228413_eng.xml Draft 2016/05/27 1. Insert the CD-ROM into the CD-ROM drive. 2. Double-click [Manuals.htm] file, located on the CD-ROM root directory. 3. Select the language. 4. Click [Read PDF manuals]. 5. Click the manual you want to refer to. The PDF file manual opens. Help Use the following procedure to open the Help files learn about the printer driver, Web Image Monitor, and Smart Organizing Monitor functions. For details about using Web Image Monitor, see page 201 "Configuring the Machine Using Utilities". MF For details about using Web Image Monitor, see page 233 "Using Web Image Monitor". Printer driver 1. Click [Help] on the printing preferences dialog box. For the procedure on how to open the printing preferences dialog box, see page 70 "Displaying the Printing Preferences Dialog Box". Web Image Monitor 1. Click on the top right of the screen. To display Help, install the help source file beforehand. For details about installing the file, see page page 233 "Using Web Image Monitor". Smart Organizing Monitor 1. Click [Help] on the [Printer Configuration] screen. opal-p3_mf3_com_user_guide_gb_00228413_eng.xml 11 Draft 2016/05/27 How to Read This Manual Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Symbols Used in This Manual This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors. [] Indicates the names of keys on the machine's display or control panels. Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. MF DCT065 12 opal-p3_mf3_com_user_guide_gb_00228414_eng.xml Draft 2016/05/27 P DCT065 The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine. (mainly Europe and Asia) If the label contains the following, your machine is a region A model: • CODE XXXX -27 • 220–240 V (mainly North America) If the label contains the following, your machine is a region B model: • CODE XXXX -17 • 120–127 V • Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units. Disclaimer To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or non-use of this product and operation manuals provided with it. Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine. In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you. For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer. opal-p3_mf3_com_user_guide_gb_00228414_eng.xml 13 Draft 2016/05/27 Notes Contents of this manual are subject to change without prior notice. The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products. Some illustrations in this manual might be slightly different from the machine. Note to Administrator MF Password Certain configurations of this machine can be password-protected to prevent unauthorized modifications by others. We strongly recommend you to create your own password immediately. The following are the operations that can be password-protected: • Entering the [Address Book], [Network Settings], or [Admin. Tools] menu using the control panel You can access these menus without a password by factory default. The setting for creating a password can be found in [Admin. Tools]. • Configuring the machine using Web Image Monitor You can configure the machine using Web Image Monitor without a password by factory default. The setting for creating a password can be found in [Administrator Settings]. For details about creating passwords, see page 189 "Administrator Settings" or page 165 "Configuring the Machine Using the Control Panel". Password When you log in to this printer, you will be prompted to enter the password. We strongly recommend you to change the factory default password immediately to prevent information leakage and unauthorized operations by others. You will be prompted to enter your password when you attempt to change printer settings configured using Web Image Monitor. To use the factory default password, leave the password blank when using Web Image Monitor. To Change password for Web Image Monitor, you need to log on as an Administrator, and then make the necessary settings. For details about setting a password, see page 233 "Using Web Image Monitor". 14 opal-p3_mf3_com_user_guide_gb_00228414_eng.xml Draft 2016/05/27 About IP Address In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using. MF Differences in Performance/Functions between Different Models The differences in main performance/functions between different models are as follows: SP 221S SP 220SNw SP 221SNw SP 221SF SP 220SFNw SP 221SFNw Fax Not available Not available Available (Standard) Available (Standard) ADF Not available Available (Standard) Available (Standard) Available (Standard) PCL driver Not available Available Not available Available Ethernet Port (Network) Not available Available Not available Available Wireless LAN Not available Available Not available Available Scan to Email/FTP/Folder Not available Available Not available Available Toner Management (Toner Level Indication) Not available Not available Available*1 Available*1 Paperless FAX*2 Not available Not available Not available Available SP 221S SP 221SF Fax Not available Available (Standard) ADF Not available Available (Standard) opal-p3_mf3_com_user_guide_gb_00228414_eng.xml 15 Draft 2016/05/27 SP 221S SP 221SF Ethernet Port (Network) Not available Not available Wireless LAN Not available Not available Scan to Email/FTP/Folder Not available Not available Toner Management (Toner Level Indication) Not available Available*1 Paperless FAX*2 Not available Available Not available *1 Depending on the [Toner End Option] setting, the toner management (toner level indication) function may not be available. For [Toner End Option], see page 182 "System Settings". *2 "Paperless FAX" refers to the function that allows you to store faxes in memory and print only the ones you want, thus saving paper. "Paperless FAX" refers to [Reception File Processing] and [Notify Forward Status] that can be specified using the machine's control panel and [Fax Received File Processing] that can be specified using Web Image Monitor. For details, see page 176 "Fax Features Settings" and page 208 "Configuring the System Settings". Differences in Performance/Functions between Different Models The differences in main performance/functions between different models are as follows: SP 221 16 SP 220Nw SP 221Nw Ethernet Port (Network) Not available Available Wireless LAN Not available Available opal-p3_mf3_com_user_guide_gb_00228414_eng.xml Draft 2016/05/27 1. Guide to the Machine This chapter describes preparations for using the machine and its operating instructions. Guide to Components This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions. MF Exterior 10 11 12 13 14 15 16 17 DCT067 No. Name Description Exposure Glass Place originals here sheet by sheet. Control Panel Contains a screen and keys for machine control. Front Cover Open this cover to replace the print cartridge or remove jammed paper. Stop Fences Raise this fence to prevent paper from falling off. Bypass Tray This tray can hold one sheet of plain paper. opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 17 Draft 2016/05/27 1. Guide to the Machine No. 18 Name Description Cover for the Exposure Glass Open this cover to place originals on the exposure glass. Tray 1 This tray can hold up to 150 sheets of plain paper. 10 Auto Document Feeder (Exposure Glass Cover) The ADF is integrated with the exposure glass cover. Open this cover to place documents on the exposure glass. 11 Input Tray for the ADF Place stacks of originals here. They will feed in automatically. This tray can hold up to 35 sheets of plain paper. 11 Tray Cover Attach this cover when you extend the tray. 12 ADF Cover Open this cover to remove originals jammed in the ADF. 13 Rear Cover Open this cover to remove jammed paper. 14 External Telephone Connector For connecting an external telephone. 14 G3 (analog) Line Interface Connector For connecting a telephone line. 15 USB Port For connecting the machine to a computer using a USB cable. 16 Ethernet Port For connecting the machine to the network using a network interface cable. opal-p3_mf3_com_user_guide_gb_00228417_eng.xml Draft 2016/05/27 Guide to Components 10 11 12 13 14 15 16 17 18 DCT881 No. Name Description Exposure Glass Place originals here sheet by sheet. Control Panel Contains a screen and keys for machine control. Front Cover Open this cover to replace the print cartridge or remove jammed paper. Stop Fences Raise this fence to prevent paper from falling off. Bypass Tray This tray can hold one sheet of plain paper. Cover for the Exposure Glass Open this cover to place originals on the exposure glass. Tray 1 This tray can hold up to 150 sheets of plain paper. Handset Enables you to use the machine as a telephone. 10 Auto Document Feeder (Exposure Glass Cover) The ADF is integrated with the exposure glass cover. Open this cover to place documents on the exposure glass. 11 Input Tray for the ADF Place stacks of originals here. They will feed in automatically. This tray can hold up to 35 sheets of plain paper. 11 Tray Cover Attach this cover when you extend the tray. opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 19 Draft 2016/05/27 1. Guide to the Machine No. Name Description 12 ADF Cover Open this cover to remove originals jammed in the ADF. 13 Rear Cover Open this cover to remove jammed paper. 14 External Telephone Connector For connecting an external telephone. 14 G3 (analog) Line Interface Connector For connecting a telephone line. 15 USB Port For connecting the machine to a computer using a USB cable. 16 Ethernet Port For connecting the machine to the network using a network interface cable. • If it is difficult to take printed paper out of the output tray, you can lift the control panel and make it easier to take the printed paper out. DSG102 20 opal-p3_mf3_com_user_guide_gb_00228417_eng.xml Draft 2016/05/27 Guide to Components Exterior 11 12 10 13 14 15 16 DCT831 No. Name Description Stop Fences Raise this fence to prevent paper from falling off. Front Cover Lift up this cover to replace consumables or clear a paper jam. Bypass Tray This tray can hold one sheet of plain paper. Tray 1 This tray can hold up to 150 sheets of plain paper. Rear Cover Open this cover to deliver sheets face up or remove jammed paper. USB Port Use a USB cable to connect the printer to the host computer. Ethernet Port Use a network interface cable to connect the printer to the network. Tray 1 Cover Attach this cover when you extend the tray. xx Control Panel The keys to operate the machine and the indicators for checking the status of the machine are on this control panel. For details, see page 26 "Control Panel". opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 21 Draft 2016/05/27 1. Guide to the Machine Interior DCT064 No. MF Name Description Print Cartridge A replacement consumable that is required to make prints on paper. It needs to be replaced when the Toner/Paper End indicator flashes red. For details about replacing the cartridge, see page 253 "Replacing the Print Cartridge". Control Panel (When Using SP 221S, SP 220SNw, or SP221SNw) 2 3 4 12 13 14 15 16 17 10 11 18 DSH107 2 3 4 12 13 14 15 16 17 10 11 18 DSH107 22 opal-p3_mf3_com_user_guide_gb_00228417_eng.xml Draft 2016/05/27 Guide to Components No. Name Description [Image Quality] key Press to select the scan quality for the current job. [Shortcut to Func.] key Press to use the function pre-assigned to this key. [Density] key Press to adjust the image density for the current job. [Copy] key Press to switch the machine to copier mode. [Scanner] key Press to switch the machine to scanner mode. Screen Displays the current status and messages. Scroll Keys Press to move the cursor in the direction indicated by the key. Number Keys Press to enter numerical values when specifying settings such as fax numbers and copy quantities or to enter letters when specifying names. [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning, fax transmission/reception, and other actions in progress. 10 [User Tools] key Press to display the menu for configuring the machine's system settings. 11 [Power] key This indicator lights up blue when the machine is turned on. It flashes when a print job is received and during printing, scanning, or fax transmission/reception. 12 [Wi-Fi Direct] key (only SP 220SNw and SP 221SNw) Press this key to activate or deactivate the Wi-Fi Direct function. Pressing this key while Wi-Fi is disabled activates Wi-Fi and reboots the machine automatically. This indicator lights blue when the Wi-Fi Direct function is active. 14 Selection keys Press the key underneath an item shown on the bottom line of the screen to select it. 15 Data In Indicator This indicator lights blue when the machine receives print data from the host device. 16 [Back] key Press to cancel the last operation or to return to the previous level of the menu tree. 17 Alert Indicator This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do not match the settings specified by the driver, or when other errors occur. It flashes when the toner is nearly empty. opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 23 Draft 2016/05/27 1. Guide to the Machine No. Name Description 18 [OK] Key Press to confirm settings and specified values, or to move to the next menu level. 19 [Start] key Press to start fax transmission/reception, scanning, or copying. MF Control Panel (When Using SP 221SF, SP 220SFNw, or SP221SFNw) 14 2 3 4 5 6 15 16 17 18 19 10 20 21 22 23 11 12 13 24 DSH108 14 2 3 4 5 6 15 16 17 18 19 10 20 21 22 23 11 12 13 24 DSH108 No. 24 Name Description [On Hook Dial] key Press to use on-hook dialing to check the destination's status when sending a fax. [Address Book] key Press to select a scan or fax destination from the Address Book. [Image Quality] key Press to select the scan quality for the current job. [Shortcut to Func.] key Press to use the function pre-assigned to this key. [Density] key Press to adjust the image density for the current job. [Copy] key Press to switch the machine to copier mode. [Scanner] key Press to switch the machine to scanner mode. opal-p3_mf3_com_user_guide_gb_00228417_eng.xml Draft 2016/05/27 Guide to Components No. Name Description Screen Displays the current status and messages. Scroll Keys Press to move the cursor in the direction indicated by the key. 10 Number Keys Press to enter numerical values when specifying settings such as fax numbers and copy quantities or to enter letters when specifying names. 11 [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning, fax transmission/reception, and other actions in progress. 12 [User Tools] key Press to display the menu for configuring the machine's system settings. 13 [Power] key This indicator lights up blue when the machine is turned on. It flashes when a print job is received and during printing, scanning, or fax transmission/reception. 14 One Touch buttons Press to select a scan or fax Quick Dial destination. 15 [Pause/Redial] key Press to insert a pause in a fax number or to display the last used scan or fax destination. 16 [Shift] key Press to use the Quick Dial numbers 5 to 8 when specifying a scan or fax destination using the One Touch buttons. 17 [Wi-Fi Direct] key (only SP 220SFNw and SP 221SFNw) Press this key to activate or deactivate the Wi-Fi Direct function. Pressing this key while Wi-Fi is disabled activates Wi-Fi and reboots the machine automatically. This indicator lights blue when the Wi-Fi Direct function is active. 19 [Facsimile] key Press to switch the machine to fax mode. 20 Selection keys Press the key underneath an item shown on the bottom line of the screen to select it. 21 Data In Indicator This indicator lights blue when the machine receives print data from the host device. 22 [Back] key Press to cancel the last operation or to return to the previous level of the menu tree. 23 Alert Indicator This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do not match the settings opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 25 Draft 2016/05/27 1. Guide to the Machine No. Name Description specified by the driver, or when other errors occur. It flashes when the toner is nearly empty. 24 [OK] Key Press to confirm settings and specified values, or to move to the next menu level. 25 [Start] key Press to start fax transmission/reception, scanning, or copying. Control Panel This section introduces the names of the parts of the control panel and explains their functions. DSH109 26 opal-p3_mf3_com_user_guide_gb_00228417_eng.xml Draft 2016/05/27 Guide to Components DSH109 No. Name Description [Power] key This indicator lights blue when the machine is turned on. It flashes when a print job is received. [Wi-Fi Direct] key (only SP 220Nw and SP 221Nw) Press this key to activate or deactivate the Wi-Fi Direct function. Pressing this key while Wi-Fi is disabled activates Wi-Fi and reboots the machine automatically. This indicator lights blue when the Wi-Fi Direct function is active. Network Indicator This indicator lights blue when the network is connected. (only SP 220Nw and SP 221Nw) [Stop] key Press this key once to pause a job that is currently printing. To cancel a job, press it again. [Start] key Press to restart the printing job. Data In Indicator This indicator lights blue when the machine receives print data from the host device. Toner/Paper End Indicator This indicator lights red when the machine runs out of paper or toner. It flashes when the toner is nearly empty. Alert Indicator This indicator flashes red when paper jams occur, and it lights when the paper settings do not match the settings specified by the driver, and when other errors occur. opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 27 Draft 2016/05/27 1. Guide to the Machine • For details about printing a list of the machine's configurations or about doing a test print using Smart Organizing Monitor, see page 246 "Using Smart Organizing Monitor". 28 opal-p3_mf3_com_user_guide_gb_00228417_eng.xml Draft 2016/05/27 Changing Operation Modes MF Changing Operation Modes You can switch between copier, scanner, and fax modes by pressing the corresponding keys. Press the [Copy], [Scanner], or [Facsimile] (only SP 221SF, SP 220SFNw, and SP 221SFNw) key to activate each mode. While in each mode, the corresponding key lights up. DSH140 Function Priority By default, copy mode is selected when the machine is turned on, or if the preset [System Auto Reset Timer] time passes with no operation while the initial screen of the current mode is displayed. You can change the selected mode using [Function Priority] under [Admin. Tools]. For details about [System Auto Reset Timer] or [Function Priority], see page 189 "Administrator Settings". opal-p3_mf3_com_user_guide_gb_00228418_eng.xml 29 Draft 2016/05/27 1. Guide to the Machine MF Multi-access This machine can perform multiple jobs using different functions, such as copying and faxing, at the same time. Performing multiple functions simultaneously is called “Multi-access”. The following table shows the functions that can be performed simultaneously. Current job Copying Job that you want to execute simultaneously • Fax memory transmission • Fax memory reception • Receiving a print job from a computer (the actual printing starts after copying is finished) • Receiving a LAN-Fax job from a computer • LAN-Fax transmission Scanning • Fax memory transmission • Fax immediate printing • Fax memory reception • Printing a fax received in the machine's memory • Printing • Receiving a LAN-Fax job from a computer • LAN-Fax transmission Scanning a fax into the machine's memory before transmission • Fax memory transmission • Fax immediate printing • Fax memory reception • Printing a fax received in the machine's memory • Printing • Receiving a LAN-Fax job from a computer 30 Fax immediate transmission (scanning an original and sending it simultaneously) • Printing a fax received in the machine's memory Fax memory transmission (sending a fax that has already been stored in the machine's memory) • Copying • Printing • Receiving a LAN-Fax job from a computer • Scanning • Scanning a fax into the machine's memory before transmission • Printing a fax received in the machine's memory opal-p3_mf3_com_user_guide_gb_00228419_eng.xml Draft 2016/05/27 Multi-access Current job Job that you want to execute simultaneously • Printing • Receiving a LAN-Fax job from a computer Fax immediate printing (receiving a fax and printing it simultaneously) • Scanning *1 Fax memory reception (storing a received fax into the machine's memory) • Copying • Scanning a fax into the machine's memory before transmission • Receiving a LAN-Fax job from a computer • Scanning • Scanning a fax into the machine's memory before transmission • Receiving a LAN-Fax job from a computer Printing a fax received in the machine's memory • Scanning *1 • Scanning a fax into the machine's memory before transmission • Fax immediate transmission • Fax memory transmission • Receiving a LAN-Fax job from a computer • LAN-Fax transmission Printing • Scanning • Scanning a fax into the machine's memory before transmission • Fax immediate transmission • Fax memory transmission • LAN-Fax transmission Receiving a LAN-Fax job from a computer • Copying • Scanning • Fax immediate printing • Fax memory reception • Printing a fax received in the machine's memory • LAN-Fax transmission LAN-Fax transmission • Copying • Scanning • Scanning a fax into the machine's memory before transmission • Printing a fax received in the machine's memory opal-p3_mf3_com_user_guide_gb_00228419_eng.xml 31 Draft 2016/05/27 1. Guide to the Machine Current job Job that you want to execute simultaneously • Printing • Receiving a LAN-Fax job from a computer *1 Fax printing may take longer than normal if you scan using the control panel at the same time, especially when scanning multiple pages using the exposure glass. • If you try to use a function that cannot be performed simultaneously, you will hear a beep sound from the machine or see a failure message pop up on your computer screen. In this case, try again after the current job is finished. 32 opal-p3_mf3_com_user_guide_gb_00228419_eng.xml Draft 2016/05/27 Assigning a Setting to the Short Cut Key MF Assigning a Setting to the Short Cut Key You can access a frequently-used setting with a single keystroke by assigning the setting to the [Shortcut to Func.] key. You can configure settings for the following 3 function: • ID Card Copy Mode • Fax Immediate TX • Select Scanner Dest. Assigning a Setting Using the Control Panel 1. Press the [User Tools] key. 2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Shortcut to Function], and then press the [OK] key. 5. Press the [ ] or [ ] key to select the setting you want to configure, and then press the [OK] key. 6. Press the [User Tools] key to return to the initial screen. • A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. Assigning a Setting Using Web Image Monitor 1. Start the Web browser, and enter "http://(the machine's IP address or host name)/" in the address bar. 2. Click [System Settings]. 3. Click the [Shortcut to Function] tab. 4. Specify the setting you want to configure from [Shortcut to Function]. 5. Enter the administrator password. 6. Click [OK]. 7. Close the Web browser. • For details about [Administrator], see page 228 "Configuring the Administrator Settings". opal-p3_mf3_com_user_guide_gb_00228420_eng.xml 33 Draft 2016/05/27 1. Guide to the Machine Accessing the Function Assigned to the Short Cut Key 1. Press the [Shortcut to Func.] key. DSH141 The function assigned to the [Shortcut to Func.] key is displayed. 34 opal-p3_mf3_com_user_guide_gb_00228420_eng.xml Draft 2016/05/27 Entering Characters MF Entering Characters To enter characters, use keys as follows: To enter a digit Press a number key. To delete a character Press the [ ] key. To enter a fax number • To enter a number Use the number keys. • To enter characters other than digits " ": Press [ ]. " ": Press [ ]. " ": Press [ ]. Pause: Press the [Pause/Redial] key. "P" appears on the screen. Space: Press the [ ] key. To enter a name Letters, numbers, and symbols can be entered using the number keys. To enter two characters consecutively that use the same number key, press the [ ] key to move the cursor before entering the second character. DCT843 • Characters you can enter depend on the setting you are configuring. opal-p3_mf3_com_user_guide_gb_00228421_eng.xml 35 Draft 2016/05/27 1. Guide to the Machine • If the number you entered is too large or too small for the setting, it will not be accepted. If you press the [OK] key, the machine will increase or decrease the number to the minimum or maximum value for the setting. 36 opal-p3_mf3_com_user_guide_gb_00228421_eng.xml Draft 2016/05/27 About Operation Tools About Operation Tools This section explains the operation tools of this machine. MF Control Panel The control panel contains a screen and keys for controlling the machine. They allow you to configure the machine's various settings. MF For details about how to use the control panel, see page 165 "Configuring the Machine Using the Control Panel". MF Control Panel The control panel contains keys for controlling the machine. Smart Organizing Monitor Install this utility on your computer from the included CD-ROM before using it. Using Smart Organizing Monitor, you can check the machine's status, configure its settings, and use other functions. For details about how to use Smart Organizing Monitor, see page 246 "Using Smart Organizing Monitor". Web Image Monitor You can check the machine's status and configure its settings by accessing the machine directly using Web Image Monitor. For details about how to use Web Image Monitor, see page 201 "Configuring the Machine Using Utilities". MF For details about how to use Web Image Monitor, see page 233 "Using Web Image Monitor". opal-p3_mf3_com_user_guide_gb_00228422_eng.xml 37 Draft 2016/05/27 1. Guide to the Machine 38 opal-p3_mf3_com_user_guide_gb_00228422_eng.xml Draft 2016/05/27 2. Paper Specifications and Adding Paper This chapter describes how to load paper and originals, and about their specifications. Workflow for Loading Paper and Configuring Paper Sizes and Types This section explains how to load paper and the operations required after loading paper. After doing the following procedures, you can copy or print on the paper that is loaded in the machine. MF 1 Load paper into the paper tray. 2 Specify the paper type and size using the control panel, Web Image Monitor, or Smart Organizing Monitor. MF MF 3 Specify the paper type and size on the printer driver. 1 Load paper into the paper tray. 2 Specify the paper type and size using Web Image Monitor or Smart Organizing Monitor. 3 Specify the paper type and size on the printer driver. For details about the procedures, refer to the next page. Procedure Reference • When loading paper into Tray 1 See page 41 "Loading Paper into Tray 1". • When loading paper into the bypass tray See page 46 "Loading Paper into the Bypass Tray". • MF When using the control panel See page 49 "Specifying Paper Type and Paper Size Using the Control Panel". MF • When using Web Image Monitor See page 53 "Specifying Paper Type and Paper Size Using Web Image Monitor". • When using Smart Organizing Monitor See page 52 "Specifying Paper Type and Paper Size Using Smart Organizing Monitor". opal-p3_mf3_com_user_guide_gb_00228425_eng.xml 39 Draft 2016/05/27 2. Paper Specifications and Adding Paper Procedure Reference See page 54 "Specifying Paper Type and Paper Size Using the Printer Driver". For details about supported paper, see page 55 "Supported Paper". 40 opal-p3_mf3_com_user_guide_gb_00228425_eng.xml Draft 2016/05/27 Loading Paper Loading Paper This sections explains how to load paper into the paper tray and bypass tray. • When loading paper, take care not to trap or injure your fingers. For information about supported paper, precautions for storing paper, and print areas, see page 55 "Supported Paper". • When loading paper, be sure to configure the paper size and paper type for the bypass tray and Tray 1. When printing a document, specify the paper size and paper type and select the paper tray in the printer driver so that the settings configured when paper is loaded can be used for printing. Loading Paper into Tray 1 To load paper longer than A4 (297 mm), extend this tray. For details, see page 44 "Extending Tray 1 to load paper". 1. Pull Tray 1 out slowly, and then remove it using both hands. DCT063 Place the tray on a flat surface. opal-p3_mf3_com_user_guide_gb_00228426_eng.xml 41 Draft 2016/05/27 2. Paper Specifications and Adding Paper 2. Pinch the clips on the side paper guides and slide them to match the standard size. DCT030 3. Pinch the end paper guide and slide it inward to match the standard size. DCT031 When loading A5 SEF, A4 or letter size paper, align the paper guide to the following position: DCT871 4. Fan the paper before loading it in the tray. 5. Load the new paper stack print side down. Make sure paper is not stacked higher than the upper limit marked inside the tray. 42 opal-p3_mf3_com_user_guide_gb_00228426_eng.xml Draft 2016/05/27 Loading Paper DCT032 6. Check there are no gaps between the paper and the paper guides (both side and end paper guides). DCT049 7. Carefully push Tray 1 straight into the machine. DCT011 To avoid paper jams, make sure the tray is securely inserted. To deliver the sheets face up, open the rear cover. opal-p3_mf3_com_user_guide_gb_00228426_eng.xml 43 Draft 2016/05/27 2. Paper Specifications and Adding Paper DCT037 • Sheets can be delivered face down from the output tray without opening the rear cover. Extending Tray 1 to load paper This section explains how to load paper longer than A4 (297 mm) into the machine. 1. Remove the tray cover by pushing its center. DSG116 2. Pull Tray 1 out slowly, and then remove it using both hands. 44 opal-p3_mf3_com_user_guide_gb_00228426_eng.xml Draft 2016/05/27 Loading Paper 3. Release the extender locks on both sides of the tray, and then pull out the extender. DCT034 Make sure the extender's inner surface and the scale are aligned. You can adjust the length of the extender in three steps. When using A5 SEF, A4 or letter size paper, adjust the length to the position indicated by the mark " " in the tray. DCT042 When using legal size paper, adjust the length to the position indicated by the mark " " in the tray. DCT042 opal-p3_mf3_com_user_guide_gb_00228426_eng.xml 45 Draft 2016/05/27 2. Paper Specifications and Adding Paper 4. Pull out the extender and lock it. DCT033 5. Follow Steps 2 to 7 in "Loading Paper into Tray 1". 6. Attach the tray cover. DCT038 • Legal paper or custom-size paper longer than A4 must be loaded without attaching the tray cover. only) Loading Paper into the Bypass Tray • • 46 MF Do not load paper in the bypass tray unless the message "Ready" is displayed. Do not load paper in the bypass tray unless the message "Ready" appears in Smart Organizing Monitor. opal-p3_mf3_com_user_guide_gb_00228426_eng.xml Draft 2016/05/27 Loading Paper 1. Open the bypass tray. DCT029 2. Slide the side guides outward, load paper with the print side up, and then push in until it stops against the machine. DCT013 3. Adjust the side guides to the paper width. DCT014 To deliver the sheets face up, open the rear cover. opal-p3_mf3_com_user_guide_gb_00228426_eng.xml 47 Draft 2016/05/27 2. Paper Specifications and Adding Paper DCT037 • Sheets can be delivered face down from the output tray without opening the rear cover. 48 opal-p3_mf3_com_user_guide_gb_00228426_eng.xml Draft 2016/05/27 Specifying Paper Type and Paper Size Using the Control Panel Specifying Paper Type and Paper Size Using the Control Panel MF This section describes how to specify the paper size and paper type using the control panel. • Paper type and size can also be specified using the printer driver. For details, see the printer driver Help. • For prints from the bypass tray, you can select to print according to either the printer driver settings or the control panel settings with [Bypass Tray Priority] under [Tray Paper Settings]. For details about [Bypass Tray Priority], see page 187 "Tray Paper Settings". • If [Auto Continue] under [System Settings] is enabled, printing stops temporarily if a paper type/ size error is detected. The printing restarts automatically with the settings made with the control panel after about ten seconds. For details about [Auto Continue], see page 182 "System Settings". Specifying the Paper Type This section describes how to specify the paper type. 1. Press the [User Tools] key. DSH142 2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. 3. Press the [ ] or [ ] key to select the paper type setting for the desired tray, and then press the [OK] key. 4. Press the [ ] or [ ] key to select the desired paper type, and then press the [OK] key. 5. Press the [User Tools] key to return to the initial screen. • You can press the [Back] key to exit to the previous level of the menu tree. opal-p3_mf3_com_user_guide_gb_00228427_eng.xml 49 Draft 2016/05/27 2. Paper Specifications and Adding Paper Specifying the Standard Paper Size This section describes how to specify the standard paper size. 1. Press the [User Tools] key. DSH142 2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. 3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press the [OK] key. 4. Press the [ ], [ ],[ ], or [ ] key to select the desired paper size, and then press the [OK] key. 5. Press the [User Tools] key to return to the initial screen. • You can press the [Back] key to exit to the previous level of the menu tree. Specifying a Custom Paper Size This section describes how to specify a custom paper size. • When you perform printing, make sure that the paper size specified with the printer driver matches the paper size specified with the control panel. If a paper size mismatch occurs, a message appears on the display. To ignore the error and print using mismatched paper, see page 72 "If a Paper Mismatch Occurs". 50 opal-p3_mf3_com_user_guide_gb_00228427_eng.xml Draft 2016/05/27 Specifying Paper Type and Paper Size Using the Control Panel 1. Press the [User Tools] key. DSH142 2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. 3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press the [OK] key. 4. Press the [ ], [ ], [ ], or [ ] key to select [Custom Size], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key. 6. Enter the width using number keys, and then press the [OK] key. To enter a decimal point, press [ ]. 7. Enter the length using number keys, and then press the [OK] key. To enter a decimal point, press [ ]. 8. Press the [User Tools] key to return to the initial screen. • You can press the [Back] key to exit to the previous level of the menu tree. opal-p3_mf3_com_user_guide_gb_00228427_eng.xml 51 Draft 2016/05/27 2. Paper Specifications and Adding Paper Specifying Paper Type and Paper Size Using Smart Organizing Monitor The procedure in this section is an example based on Windows 7. The actual procedure may vary depending on the operating system you are using. 1. On the [Start] menu, click [All Programs]. 2. Click [Smart Organizing Monitor]. 3. Click [Smart Organizing Monitor Status]. 4. If the machine you are using is not selected, click [Connect Printer]. 5. Click [Search Network Printer] or input the IP Address of the machine, and then select the machine's model. 6. Click [OK]. 7. On the [User Tools] tab, click [Printer Configuration]. If you are requested to enter an access code, enter the access code and then click [OK]. The default access code is "Admin". 8. Select the paper type and paper size, and then click [OK]. 9. Click [Close]. Specifying a Custom Paper Size 1. On the [Start] menu, click [All Programs]. 2. Click [Smart Organizing Monitor]. 3. Click [Smart Organizing Monitor Status]. 4. If the machine you are using is not selected, click [Connect Printer], and then select the machine's model. 5. Click [OK]. 6. On the [User Tools] tab, click [Printer Configuration]. If you are requested to enter an access code, enter the access code and then click [OK]. The default access code is "Admin". 7. On the [Paper Input] tab, select [Custom Paper Size] in the [Paper Size] list. 8. In the [Unit] list, select [mm] or [inch]. 9. In the [Horizontal] box and [Vertical] box, specify the width and length. 10. Click [OK]. 11. Click [Close]. 52 opal-p3_mf3_com_user_guide_gb_00228428_eng.xml Draft 2016/05/27 Specifying Paper Type and Paper Size Using Web Image Monitor Specifying Paper Type and Paper Size Using Web Image Monitor This section describes how to specify the paper size and paper type using Web Image Monitor. 1. Start the web browser and access the machine by entering its IP address. 2. Click [System Settings]. 3. Select the paper type and paper size for the desired tray. 4. Enter the administrator password if required. 5. Click [OK]. 6. Close the web browser. Specifying a Custom Paper Size 1. Start the web browser and access the machine by entering its IP address. 2. Click [System Settings]. 3. Select [Custom Size] in the [Paper Size] list. 4. Select [mm] or [inch] and specify the width and length. 5. Enter the administrator password if required. 6. Click [OK]. 7. Close the web browser. opal-p3_mf3_com_user_guide_gb_00229282_eng.xml 53 Draft 2016/05/27 2. Paper Specifications and Adding Paper Specifying Paper Type and Paper Size Using the Printer Driver • Make sure that the paper type and size specified with the printer driver matches the paper type and size loaded in the tray. Since this machine does not detect the paper size automatically, the type or size of the paper may be mismatched and the print job may not print correctly. 1. Open the [Printing Preferences] dialog box from the printer driver. For information of how to open the printer driver properties from [Devices and Printers], see page 70 "Displaying the Printing Preferences Dialog Box". 2. Click the [Paper] tab. 3. In the [Input Tray] list, select the paper tray you want to print onto. 4. In the [Paper Type] list, select the type of paper that is loaded in the paper tray. 5. In the [Document Size] list, select the paper size that is loaded in the paper tray. 6. Click [OK]. 54 opal-p3_mf3_com_user_guide_gb_00228429_eng.xml Draft 2016/05/27 Supported Paper Supported Paper • After loading paper in the tray, specify the paper type and size using Smart Organizing Monitor and the printer driver. This machine does not detect the paper size automatically. • After loading paper in the tray, specify the paper type and size using the control panel or using Smart Organizing Monitor and printer driver. This machine does not detect the paper size automatically. MF • When loading custom size paper, specify the width and length using the control panel and the printer driver. Type Plain Paper Recycled Thick Paper 1 Thin Paper Size A4, 81/2 × 11, B5 JIS, B6 JIS, A5 LEF, A5 SEF, A6, 81/2 × 14, 81/2 × 13, 8.5 × 13.4, 8.5 × 13.6, 16K, 8.11 × 13.3, 51/2 × 81/2 Weight 52 to 162 g/m2 (14 to 43 lb.) Capacity • Tray 1 150 sheets • Bypass tray 1 sheet (80 g/m2, 20 lb.) Letterhead Preprinted Paper Prepunched Paper Bond Paper Cardstock Color Paper Plain Paper Custom size: 52 to 162 g/m2 Recycled 100 to 216 mm in width, (14 to 43 lb.) Thick Paper 1 148 to 356 mm in length Thin Paper (3.94 to 8.50 inches in width, 1 sheet Letterhead 5.83 to 14.02 inches in length) (80 g/m2, 20 lb.) • Tray 1 150 sheets • Bypass tray Preprinted Paper Prepunched Paper Bond Paper Cardstock Color Paper opal-p3_mf3_com_user_guide_gb_00228430_eng.xml 55 Draft 2016/05/27 2. Paper Specifications and Adding Paper Specifications of Paper Types The following tables describe the types of paper that can be used with this machine. • Depending on the paper type, the toner may take a while to dry. Before handling printed sheets, make sure that they have fully dried. Otherwise, the toner may smudge. • Print quality can be guaranteed only if recommended paper is used. For more information about the recommended paper, contact your sales or service representative. Plain Paper Item Description Paper thickness 65 to 99 g/m2 (17 to 27 lb.) Supported paper tray Tray 1 and bypass tray Thick Paper 1 Item Description Paper thickness 100 to 130 g/m2 (27 to 35 lb.) Supported paper tray Tray 1 and bypass tray Thin Paper Item Description Paper thickness 52 to 64 g/m2 (14 to 16 lb.) Supported paper tray Tray 1 and bypass tray Recycled Paper Item Paper thickness 56 Description 75 to 90 g/m2 (20 to 24 lb.) opal-p3_mf3_com_user_guide_gb_00228430_eng.xml Draft 2016/05/27 Supported Paper Item Description Supported paper tray Tray 1 and bypass tray Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper 1], [Thick Paper 1], or [Thick Paper 2]. Color Paper Item Description Paper thickness 75 to 90 g/m2 (20 to 24 lb.) Supported paper tray Tray 1 and bypass tray Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper 1], [Thick Paper 1], or [Thick Paper 2]. Preprinted Paper Item Description Paper thickness 75 to 90 g/m2 (20 to 24 lb.) Supported paper tray Tray 1 and bypass tray Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper 1], [Thick Paper 1], or [Thick Paper 2]. Prepunched Paper Item Description Paper thickness 75 to 90 g/m2 (20 to 24 lb.) Supported paper tray Tray 1 and bypass tray Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper 1], [Thick Paper 1], or [Thick Paper 2]. opal-p3_mf3_com_user_guide_gb_00228430_eng.xml 57 Draft 2016/05/27 2. Paper Specifications and Adding Paper Letterhead Item Description Paper thickness 100 to 130 g/m2 (27 to 35 lb.) Supported paper tray Tray 1 and bypass tray Notes Paper that has a thickness outside the specified range cannot be printed onto. Bond Paper Item Description Paper thickness 105 to 160 g/m2 (28 to 43 lb.) Supported paper tray Tray 1 and bypass tray Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper 1], [Thick Paper 1], or [Thick Paper 2]. Cardstock Item Description Paper thickness 100 to 130 g/m2 (27 to 35 lb.) Supported paper tray Tray 1 and bypass tray Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper 1], [Thick Paper 1], or [Thick Paper 2]. Non-Recommended Paper Types Do not use the following types of paper: • Ink-jet printer paper • Bent, folded, or creased paper • Curled or twisted paper • Torn paper • Wrinkled paper 58 opal-p3_mf3_com_user_guide_gb_00228430_eng.xml Draft 2016/05/27 Supported Paper • Damp paper • Dirty or damaged paper • Paper that is dry enough to emit static electricity • Paper that has already been printed onto, except a preprinted letterhead paper. Malfunctions are especially likely when using paper printed on by other than a laser printer (e.g.monochrome and color copiers, ink-jet printers, etc.) • Special paper, such as thermal paper and carbon paper • Paper weighing heavier or lighter than the limit • Paper with windows, holes, perforations, cutouts, or embossing • Adhesive label paper on which glue or base paper is exposed • Paper with clips or staples • When loading paper, take care not to touch the surface of the paper. • Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print quality degradation, or malfunctions. Paper Storage • Store paper appropriately. If the paper is stored incorrectly, misfeeds, lower printing quality, or malfunctions may result. When storing paper: • Do not store paper in a humid place. • Do not store paper in direct sunlight. • Do not stand paper on its edge. • Store any leftover paper in a wrapping or box supplied with the paper. Print Area The diagram below shows the area of the paper that the machine can print on. opal-p3_mf3_com_user_guide_gb_00228430_eng.xml 59 Draft 2016/05/27 2. Paper Specifications and Adding Paper From the printer driver CHZ904 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 4.2 mm (0.2 inches) MF Copier function MF CHZ904 60 1. MF Print area 2. MF Feed direction 3. MF Approx. 4.0 mm (0.2 inches) opal-p3_mf3_com_user_guide_gb_00228430_eng.xml Draft 2016/05/27 Supported Paper MF 4. MF 5. MF Approx. 3.3 mm (0.1 inches) Approx. 3.0 mm (0.1 inches) Fax function MF CHZ904 1. MF Print area 2. MF Feed direction 3. MF Approx. 4.2 mm (0.2 inches) 4. MF Approx. 2.0 mm (0.08 inches) • The print area may vary depending on the paper size, printer language and printer driver settings. opal-p3_mf3_com_user_guide_gb_00228430_eng.xml 61 Draft 2016/05/27 2. Paper Specifications and Adding Paper MF Placing Originals This section describes the types of originals you can set and how to place them. Placing Originals on the Exposure Glass This section describes the procedure for placing originals on the exposure glass and in the ADF. • Do not place originals before any correction fluid and toner has completely dried. Doing so may make marks on the exposure glass that will appear on copies. • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. • Because colors made by marker or highlighter pen on originals are difficult to reproduce, they might not appear on copies. 1. Lift the ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. 2. Place the original face down on the exposure glass. The original should be aligned to the rear left corner. CMF048 3. Lower the ADF. Hold down the ADF with your hands when using thick, folded, or bound originals and the ADF cannot be lowered completely. Placing Originals in the Auto Document Feeder By using the ADF, you can scan multiple pages at once. 62 opal-p3_mf3_com_user_guide_gb_00228431_eng.xml Draft 2016/05/27 Placing Originals • Do not place different size originals in the ADF at once. • Straighten curls in the originals before placing them in the ADF. • To prevent multiple sheets from being fed at once, fan the pages of your original before placing them in the ADF. • Place the original squarely. 1. Open the cover of the input tray for the ADF and adjust the guides according to the size of the original. DPH050 2. Place the aligned originals face up in the ADF. The last page should be on the bottom. DPH051 • When placing originals longer than A4, pull out the ADF tray's extenders. About Originals This section describes the types of originals that can be placed and the parts of the original that are unscannable. opal-p3_mf3_com_user_guide_gb_00228431_eng.xml 63 Draft 2016/05/27 2. Paper Specifications and Adding Paper Recommended size of originals This section describes the recommended size of the original. Exposure glass Up to 216 mm (8.5 inches) in width, up to 297 mm (11.7 inches) in length ADF • Paper size: 140 to 216 mm (51/2 to 81/2 inches) in width, 140 to 356 mm (51/2 to 14 inches) in length • Paper weight: 52 to 105 g/m2 (14 to 28 lb.) • Only 1 sheet of an original can be placed on the exposure glass at a time. • In the ADF, up to 35 sheets of originals can be placed at once (when using paper weighing 80 g/m2, 20 lb.). Types of originals not supported by the Auto Document Feeder If placed in the ADF, the following types of original might be damaged or become jammed, or result in gray or black lines appearing on prints: • Originals larger or heavier than recommended • Stapled or clipped originals • Perforated or torn originals • Curled, folded, or creased originals • Pasted originals • Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper • Originals with perforated lines • Originals with indexes, tags, or other projecting parts • Sticky originals such as translucent paper • Thin, highly flexible originals • Thick originals such as postcards • Bound originals such as books • Transparent originals such as OHP transparencies or translucent paper • Originals that are wet with toner or white out 64 opal-p3_mf3_com_user_guide_gb_00228431_eng.xml Draft 2016/05/27 Placing Originals Unscannable image area Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on all four sides of the original might not be scanned. CES107 Margins when using exposure glass In copier mode In scanner mode In fax mode Top 4 mm 0 mm 0 mm Right 3 mm 0 mm 0 mm Left 3 mm 0 mm 0 mm Bottom 3.3 mm 0 mm 0 mm Margins when using ADF In copier mode In scanner mode In fax mode Top 4 mm 0 mm 0 mm Right 3 mm 0 mm 0 mm Left 3 mm 0 mm 0 mm Bottom 3.3 mm 2 mm 0 mm opal-p3_mf3_com_user_guide_gb_00228431_eng.xml 65 Draft 2016/05/27 2. Paper Specifications and Adding Paper 66 opal-p3_mf3_com_user_guide_gb_00228431_eng.xml Draft 2016/05/27 3. Printing Documents This chapter describes how to configure settings on the printer driver and how to print documents. What You Can Do with the Printer Function Combined printing You can consolidate multiple pages and print them on a single sheet. This saves paper and documents require less shelf space for storage. For details, see the printer driver Help. opal-p3_mf3_com_user_guide_gb_00228434_eng.xml 67 Draft 2016/05/27 3. Printing Documents Configuring Option Settings and Paper Settings for the Printer This section explains how to configure settings on the printer driver for the options installed on the machine and for the paper settings for each tray. When bidirectional communication works correctly, your computer obtains information about option, paper size and paper feed direction settings from the machine automatically. Bidirectional communication also allows you to monitor machine status. To support bidirectional communication, the following conditions must be met: Operating system Windows Vista/7/8/8.1/10, Windows Server 2003/2003 R2/2008/2008R2/2012/2012R2 When connected with the network • The Standard TCP/IP port must be used. • In addition to the above, one of the following conditions must also be met: • The TCP/IP protocol or the IPP protocol is used. (When using the IPP protocol, the IPP port name must include the IP address.) When connected with USB • The machine must be connected to the computer's USB port using the USB interface cable. • The computer must support bidirectional communication. • [Enable bidirectional support] must be selected, and [Enable printer pooling] must not be selected on the [Ports] tab with the printer driver. When Using Windows This section describes how to set up option and setting of paper size for each tray on your computer manually. The following procedure is explained using Windows 7 as an example. • Manage Printers permission is required to change the printer properties. Log on as an Administrators group member. 1. On the [Start] menu, select [Devices and Printers]. 2. Right-click the machine's icon, and then click [Printer properties]. 3. Click the [Accessories] tab. 4. Select options installed from the [Options] area, and then make the necessary settings. 68 opal-p3_mf3_com_user_guide_gb_00228435_eng.xml Draft 2016/05/27 Configuring Option Settings and Paper Settings for the Printer 5. Click [Paper Size Settings] tab. 6. In [Input Tray:] select which trays to use, and then, in [Paper Size:] select the size of the paper that you want to load in each tray. Click [Update] to apply the setting for each tray. 7. Click [Apply]. 8. Click [OK] to close the printer properties window. When Using Mac OS X This section describes how to set up option and setting of paper size for each tray on your computer manually. The following procedure is explained using Mac OS X 10.11 as an example. 1. Start System Preferences. 2. Click [Printers & Scanners]. 3. Select the printer you are using, and then click [Options & Supplies...]. 4. Click [Options], and then configure settings as needed. 5. Click [OK]. 6. Quit System Preferences. opal-p3_mf3_com_user_guide_gb_00228435_eng.xml 69 Draft 2016/05/27 3. Printing Documents Displaying the Printing Preferences Dialog Box To change the default settings of the printer driver, make settings in the [Printing Preferences] dialog box. To change the default settings of all applications, open the [Printing Preferences] dialog box from the OS. For details, see page 70 "Displaying the Printing Preferences Dialog Box from the [Start] Menu". To change the default settings of a specific application, open the [Printing Preferences] dialog box from that application. For details, see page 70 "Displaying the Printing Preferences Dialog Box in an Application". Displaying the Printing Preferences Dialog Box from the [Start] Menu This section explains how to open the [Printing Preferences] dialog box from [Devices and Printers]. • When the printer driver is distributed from the print server, the setting values specified by the server are displayed as the default for [Printing Defaults...]. • You cannot configure different print settings for each user. The settings configured in this dialog box are used as the default. 1. On the [Start] menu, click [Devices and Printers]. 2. Right-click the icon of the printer you want to use. 3. Click [Printing Preferences]. Displaying the Printing Preferences Dialog Box in an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The settings displayed in the [Printing Preferences] dialog box opened from the [Devices and Printers] window are applied as the default in the [Printing Preferences] dialog box opened in an application. When printing from an application, modify the settings as required. The screens displayed may differ depending on the application. The following procedure explains how to print documents from an application using WordPad in Windows 7 as an example. Displaying the Printing Preferences Dialog Box in an Application When Using Windows 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2. In the [Select Printer] list, select the printer you want to use. 70 opal-p3_mf3_com_user_guide_gb_00228436_eng.xml Draft 2016/05/27 Displaying the Printing Preferences Dialog Box 3. Click [Preferences]. • Procedures for opening the [Printing Preferences] dialog box vary depending on the application. For details, see the printer driver Help or the manuals provided with the application. Displaying the Printing Preferences Dialog Box in an Application When Using Mac OS The following procedure is explained using Mac OS X 10.11 as an example. 1. Open the document to print. 2. Select [Print...] on the [File] menu. 3. Check that the machine name or IP address you are using is selected in the [Printer:] popup menu. If the machine name or IP address you are using is not selected in the [Printer:] list, click the list, and then select the machine. opal-p3_mf3_com_user_guide_gb_00228436_eng.xml 71 Draft 2016/05/27 3. Printing Documents Basic Operation of Printing The following procedure explains how to perform basic printing. For details of printing options, see the printer driver Help. 1. Open the printer properties dialog box in your document's application. For details about each setting, click [Help]. You can also click the information icons to show configuration information. 2. Set printing options as necessary, and then click [OK]. The printer properties dialog box closes. 3. Click [Print]. • If a paper jam occurs, printing stops after the current page has been printed out. After the jammed paper is removed, printing restarts from the jammed page automatically. For details about how to remove the jammed paper, see page 273 "Clearing Misfeeds". If a Paper Mismatch Occurs The machine reports an error if the paper size does not match the print job's settings when [Size Mismatch Detection] under [Tray Paper Settings] is enabled. There are two ways to resolve these errors: Continue printing using mismatched paper Use the form-feed function to ignore the error and print using mismatched paper. Cancel the print job Cancel printing. 72 opal-p3_mf3_com_user_guide_gb_00228437_eng.xml Draft 2016/05/27 Basic Operation of Printing MF • For details about [Size Mismatch Detection], see page 187 "Tray Paper Settings". • If [Auto Continue] under [System Settings] is enabled, the machine ignores the paper type and size settings and prints on whatever paper is loaded. Printing stops temporarily when the error is detected, and restarts automatically after about ten seconds using the settings made on the control panel. • For details about [Auto Continue], see page 182 "System Settings". MF Continuing printing using mismatched paper If the paper is too small for the print job, the printed image will be cropped. 1. If the error message is displayed, press [FormFeed]. Continuing printing using mismatched paper If the paper is too small for the print job, the printed image will be cropped. 1. If the Alert indicator lights up, press the [Start] key. DSG128 Canceling a Print Job You can cancel print jobs using either the machine's control panel or your computer, depending on the status of the job. Canceling a print job before printing has started • Windows 1. Double-click the printer icon on the task tray of your computer. opal-p3_mf3_com_user_guide_gb_00228437_eng.xml 73 Draft 2016/05/27 3. Printing Documents 2. Select the print job you want to cancel, click the [Document] menu, and then click [Cancel]. 3. Click [Yes]. • If you cancel a print job that has already been processed, printing may continue for a few pages before being canceled. • It may take a while to cancel a large print job. MF Canceling a print job while printing 1. Press the [Clear/Stop] key. DSH144 Canceling a print job while printing 1. Press the [Stop] key twice. DSG130 • The first time you press the [Stop] key pauses the job, the second time cancels the job. 74 opal-p3_mf3_com_user_guide_gb_00228437_eng.xml Draft 2016/05/27 4. Copying Originals This chapter describes the basic and advanced procedures for making copies and how to specify settings. MF MF What You Can Do with the Copier Function Combine copying Combine copying allows you to copy multiple pages onto a single sheet. This saves paper and documents require less shelf space for storage. For details about the settings, see page 82 "Making Combined/2-sided Copies". ID card copying ID card copying allows you to copy the front and back sides of an ID card or other small documents onto one side of a sheet of paper. For details, see page 87 "Copying an ID Card". opal-p3_mf3_com_user_guide_gb_00228440_eng.xml 75 Draft 2016/05/27 4. Copying Originals MF Copier Mode Screen This section provides information about the screen when the machine is in copier mode. By default, the display shows the copier screen when the machine is turned on. If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch to the copier screen. DSH146 Screen in standby mode CVW200 1. Current status or messages Displays the current status or messages. 2. Current settings Displays the current tray, reproduction ratio, and scan settings. 3. Selection key items Displays the functions you can use by pressing the corresponding selection keys. 4. Copy quantity Displays the current copy quantity. You can change the copy quantity using the number keys. • The start-up mode can be specified in the [Function Priority] setting under [Admin. Tools]. For details, see page 189 "Administrator Settings". 76 opal-p3_mf3_com_user_guide_gb_00228441_eng.xml Draft 2016/05/27 Basic Operation of Copying MF Basic Operation of Copying • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. 1. Press the [Copy] key. DSH146 2. Place the original on the exposure glass or in the ADF. To place the original, see page 62 "Placing Originals". If necessary, configure advanced photocopy settings. 3. To make multiple copies, enter the number of copies using the number keys. 4. Press the [Start] key. DSH147 • The maximum number of copies is 99. • You can change the paper tray for the current job by pressing the [ ] or [ ] key. You can also select to change the paper tray automatically according to the paper size (A4, Letter, or 16K). • You can select the paper tray for printing out copies in [Select Paper] under [Copier Features]. If you set the machine to switch between tray 1 and the bypass tray automatically depending on the paper size in this setting, you can also specify the tray the machine uses first in [Paper Tray Priority] opal-p3_mf3_com_user_guide_gb_00228442_eng.xml 77 Draft 2016/05/27 4. Copying Originals under [Tray Paper Settings]. For [Select Paper], see page 168 "Copier Features Settings". For [Paper Tray Priority], see page 187 "Tray Paper Settings". • When making multiple copies of a multi-page document, you can select whether copies are output in collated sets, or in page batches in the [Sort] setting under [Copier Features]. [Sort] cannot be used with the bypass tray. For [Sort], see page 168 "Copier Features Settings". • If a paper jam occurs, printing stops after the current page has been printed out. After the jammed paper is removed, printing restarts from the jammed page automatically. • If a scanning jam occurs in the ADF, copying is canceled immediately. In this case, copy the originals again starting from the jammed page. For the direction to remove the jammed paper, see page 273 "Clearing Misfeeds". Canceling a Copy While scanning the original If copying is canceled while the machine is scanning the original, copying is cancelled immediately and there is no printout. When the original is set in the ADF, scanning stops immediately but pages that have already been scanned completely will be copied. While printing If copying is canceled during printing, the photocopy process is canceled after the current page has been printed out. Follow the procedure below to cancel copying. 1. Press the [Copy] key. DSH146 78 opal-p3_mf3_com_user_guide_gb_00228442_eng.xml Draft 2016/05/27 Basic Operation of Copying 2. Press the [Clear/Stop] key. DSH144 opal-p3_mf3_com_user_guide_gb_00228442_eng.xml 79 Draft 2016/05/27 4. Copying Originals MF Making Enlarged or Reduced Copies There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. Preset ratio CES103 • (mainly Europe and Asia) 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400% • (mainly North America) 50%, 65%, 78%, 93%, 129%, 155%, 200%, 400% 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400% Custom ratio CES106 25% to 400% in 1% increments. Specifying Reduce/Enlarge 1. Press [Scale]. 80 opal-p3_mf3_com_user_guide_gb_00228443_eng.xml Draft 2016/05/27 Making Enlarged or Reduced Copies 2. Press [Reduce], [Enlarge], or [Zoom]. For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom], specify the desired ratio using the number keys. 3. Press the [OK] key. opal-p3_mf3_com_user_guide_gb_00228443_eng.xml 81 Draft 2016/05/27 4. Copying Originals MF Making Combined/2-sided Copies This section describes how to combine and print a multiple pages (two or four pages) on one side or both sides of paper. Only SP 220SNw, SP221SNw, SP221SF, SP 220SFNw, and SP221SFNw are available. • This function is only available when the original is set in the ADF, not when it is set on the exposure glass. • To use this function, the paper size used for printing copies must be set to A4, Letter or Legal. There are following copy modes. Select a copy mode according to your original and how you want the copy outputs to appear. Combined copy on one side In this mode, a two or four-page original is combined and printed on one side of paper. • 1Sd 2Orig->Comb 2on1 1Sd Copy Landscape Portrait Original CMF250 • 1Sd 4Orig->Comb 4on1 1Sd 82 opal-p3_mf3_com_user_guide_gb_00228444_eng.xml Draft 2016/05/27 Making Combined/2-sided Copies Original Copy Top to Bottom Left to Right Top to Bottom Landscape Portrait Left to Right DCT002 Combined copy on both sides In this mode, a multiple-page original is combined and printed on both sides of paper. • 1 Sided Orig->2 Sided Copy Original Copy Top to Bottom Top to Top Top to Bottom Landscape Portrait Top to Top CMF260 • 1Sd 4Orig->Comb 2on1 2Sd opal-p3_mf3_com_user_guide_gb_00228444_eng.xml 83 Draft 2016/05/27 4. Copying Originals Original Copy Top to Bottom Top to Top Top to Bottom Landscape Portrait Top to Top CMF254 • 1Sd 8Orig->Comb 4on1 2Sd Copy Portrait Top to Bottom, Top to Bottom Top to Bottom, Top to Top Left to Right, Top to Bottom Left to Right, Top to Top Original DCT003 84 opal-p3_mf3_com_user_guide_gb_00228444_eng.xml Draft 2016/05/27 Making Combined/2-sided Copies Copy Landscape Top to Bottom, Top to Bottom Top to Bottom, Top to Top Left to Right, Top to Bottom Left to Right, Top to Top Original DCT004 2-sided copy In this mode, one-sided pages are printed on the front and back sides of paper without being combined. Original Copy Top to Bottom Top to Top Top to Bottom Landscape Portrait Top to Top CMF260 opal-p3_mf3_com_user_guide_gb_00228444_eng.xml 85 Draft 2016/05/27 4. Copying Originals Specifying Combined and 2-sided Copies 1. Press the [Copy] key. DSH146 With Type 1 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcut to Func.] key again to switch to normal copier mode. 2. Press the [ ] or [ ] key. 3. Press the [ ] or [ ] key to select [Duplex/Combine]. 4. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key. 5. Press the [ ] or [ ] key to select paper orientation and page order, and then press the [OK] key. The screen will show the selected copy mode. • After you place the originals, press the [Start] key within the time specified in [System Auto Reset Timer]. Otherwise, the job is canceled. For details, see page 189 "Administrator Settings". 86 opal-p3_mf3_com_user_guide_gb_00228444_eng.xml Draft 2016/05/27 Copying an ID Card MF Copying an ID Card This section describes how to copy the front and back sides of an ID card or other small documents onto one side of a sheet of paper. • This function is available only when the original is set on the exposure glass, not when it is set in the ADF. • To use this function, the paper size used for printing copies must be set to A6, A5, A4, Half Letter or Letter. Printed paper size Scanned paper size A4 A5 (148×210 mm) Letter Half Letter (140×216 mm) A5 A6 (105×148 mm) Half Letter Quarter Letter (108×140 mm) A6 A7 (74×105 mm) CES165 1. Press the [Shortcut to Func.] key. DSH141 opal-p3_mf3_com_user_guide_gb_00228445_eng.xml 87 Draft 2016/05/27 4. Copying Originals To make the [Shortcut to Func.] key enable ID card copy mode for the current job, [Shortcut to Function] under [Admin. Tools] must be set to [ID Card Copy Mode]. You can also assign the setting using Web Image Monitor. For [Shortcut to Function], see page 189 "Administrator Settings". 2. To make multiple copies, enter the number of copies using the number keys. 3. Place the original in the upper-left corner of the exposure glass. DCT840 4. Press the [Start] key. A message prompting you to place the original back side down on the exposure glass appears on the display. 5. Place the original on the exposure glass back side down and with the top to the rear of the machine within the time specified in [System Auto Reset Timer], and then press the [Start] key again. • For the ID card copy function, you can set the machine to print a line in the middle of the printed paper. Specify [ID Card Center Line] under [Copier Features]. • You can change the scanning size for the ID card function. Specify [ID Card Size] under [Copier Features]. 88 opal-p3_mf3_com_user_guide_gb_00228445_eng.xml Draft 2016/05/27 Specifying the Scan Settings for Copying MF Specifying the Scan Settings for Copying This section describes how to specify image density and scan quality for the current job. Adjusting Image Density There are five image density levels. The higher the density level, the darker the printout. 1. Press the [Density] key. DSH153 2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key. • You can change the machine's default [Density] setting to always make copies with a specific density level. For details, see page 168 "Copier Features Settings". Selecting the Document Type According to Original There are three document types: Mixed Select this when the original contains both text and photographs or pictures. Text Select this when the original contains only text and no photographs or pictures. Photo Select this when the original contains only photographs or pictures. Use this mode for the following types of original: • Photographs • Pages that are entirely or mainly photographs or pictures, such as magazine pages. opal-p3_mf3_com_user_guide_gb_00228446_eng.xml 89 Draft 2016/05/27 4. Copying Originals Vou. Select this when copying a voucher. This function is available only when the original is set on the exposure glass, not when it is set in the ADF. 1. Press the [Image Quality] key. DSH148 2. Press the [ ] or [ ] key to select the desired document type, and then press the [OK] key. • You can change the machine's default [Original Type] setting to always make copies with a specific document type. For details, see page 168 "Copier Features Settings". 90 opal-p3_mf3_com_user_guide_gb_00228446_eng.xml Draft 2016/05/27 5. Scanning Originals MF MF This chapter describes how to specify settings and use the scanner function. What You Can Do with the Scanner Function Send Scanned Documents to a Folder on a Client Computer You can use this function to convert a large amount of paper documents into a digital format to store and utilize. For details, see page 101 "Basic Operation of Scan to Folder". Send Scanned Documents by E-mail You can use this function to scan handwritten materials such as meeting materials to distribute as a file attached to an e-mail. For details, see page 109 "Basic Operation of Scan to E-mail". Scanning Documents from a Client Computer You can use this function to download files scanned by applications directly to a computer. For details, see page 113 "Basic Operation of Scan to FTP". opal-p3_mf3_com_user_guide_gb_00228451_eng.xml 91 Draft 2016/05/27 5. Scanning Originals MF Scanner Mode Screen This section provides information about the screen in scanner mode. By default, the display shows the copier screen when the machine is turned on. If the copier or fax screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner screen. DSH149 Screen in standby mode Ready Specify Dest. 3 0 0 x 30 0d pi A4 Scn Size D est . DSH150 1. Current status or messages Displays the current status or messages. 2. Current settings Displays the current scanning mode and scan settings. • When "Specify Dest." is displayed: Scan to E-mail, Scan to FTP, or Scan to Folder functions can be used. 3. Selection key items Displays the functions you can use by pressing the corresponding selection keys. • The machine's default mode at power on can be specified in the [Function Priority] setting under [Admin. Tools]. For [Function Priority], see page 189 "Administrator Settings". 92 opal-p3_mf3_com_user_guide_gb_00228452_eng.xml Draft 2016/05/27 Registering Scan Destinations MF Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor. • The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss. Be sure to create backup files of the Address Book data periodically. • Depending on your network environment, the Scan to FTP and Scan to Folder functions may require a user name and password to be correctly entered in the destination information. In such cases, after registering destinations, check that the user name and password are correctly entered by sending test documents to those destinations. The Address Book can contain up to 100 entries, including 8 Quick Dial entries. Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch button (only SP 221SF, SP 220SFNw, and SP 221SFNw). 1. Start the web browser and access the machine by entering its IP address. 2. Click [Quick Dial Destination] or [Scan Destination]. 3. From the [Destination Type] list, select [E-mail Address], [FTP], or [Folder]. 4. Register information as necessary. The information you must register varies depending on the destination type. For details, see the tables below. 5. Enter the administrator password if required. 6. Click [Apply]. 7. Close the web browser. opal-p3_mf3_com_user_guide_gb_00228453_eng.xml 93 Draft 2016/05/27 5. Scanning Originals Scan to E-mail Settings Item 94 Setting Description Quick Dial Number Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Destination E-mail Address Required E-mail address of the destination. Can contain up to 64 characters. Notification E-mail Address Optional E-mail address to which a notification is sent after transmission. Can contain up to 64 characters. Subject Required Subject of the e-mail. Can contain up to 64 characters. Sender's Name Optional Name of e-mail sender. The name specified here will be shown under "From" or a similar field of the recipient's email application. Can contain up to 32 characters. File Format (Color/Gray Scale) Required File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. File Format (Black & White) Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. opal-p3_mf3_com_user_guide_gb_00228453_eng.xml Draft 2016/05/27 Registering Scan Destinations Item Scan Size Setting Optional Description Select the scanning size for the original from A5, B5, A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 × 14, 16K, or custom size. If you select custom size, select [mm] or [Inch], and then specify the width and length. Resolution Optional Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi. Density Optional Specify the image density by clicking the right or left buttons. is the lightest, and is the darkest. Scan to FTP Settings Item Setting Description Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Hostname or IP Address Required Name or IP address of the FTP server. Can contain up to 64 characters. Quick Dial Number opal-p3_mf3_com_user_guide_gb_00228453_eng.xml 95 Draft 2016/05/27 5. Scanning Originals Item Setting Description Required File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. File Format (Black & White) Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. FTP User Name Optional User name for logging in to the FTP server. Can contain up to 32 characters. FTP Password Optional Password for logging in to the FTP server. Can contain up to 32 characters. Directory Optional Name of the FTP server directory where scanned files are stored. Can contain up to 64 characters. Notification E-mail Address Optional E-mail address to which a notification is sent after transmission. Can contain up to 64 characters. File Format (Color/Gray Scale) Scan Size Optional Select the scanning size for the original from A5, B5, A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 × 14, 16K, or custom size. If you select custom size, select [mm] or [Inch], and then specify the width and length. 96 Resolution Optional Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi. Density Optional Specify the image density by clicking the right or left buttons. is the lightest, and is the darkest. opal-p3_mf3_com_user_guide_gb_00228453_eng.xml Draft 2016/05/27 Registering Scan Destinations Scan to Folder Settings Item Setting Description Quick Dial Number Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Service Name Required Path to the directory where scanned files will be stored. Consists of the IP address or name of the destination computer (can contain up to 64 characters), and name of the shared folder (can contain up to 32 characters). Domain Optional Specify the name of the domain to which the computer belongs. Can contain up to 15 characters. Login User Name Optional User name for logging in to the destination computer. Can contain up to 32 characters. Login Password Optional Password for logging in to the destination computer. Can contain up to 32 characters. Directory Optional Directory within the shared folder for storing scanned files. Can contain up to 64 characters. Notification E-mail Address Optional E-mail address to which a notification is sent after transmission. Can contain up to 64 characters. opal-p3_mf3_com_user_guide_gb_00228453_eng.xml 97 Draft 2016/05/27 5. Scanning Originals Item File Format (Color/Gray Scale) File Format (Black & White) Scan Size Setting Description Required File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. Optional Select the scanning size for the original from A5, B5, A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 × 14, 16K, or custom size. If you select custom size, select [mm] or [Inch], and then specify the width and length. Resolution Optional Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi. Density Optional Specify the image density by clicking the right or left buttons. is the lightest, and is the darkest. • To send files via e-mail, SMTP and DNS settings must be configured properly. • If you are using the Scan to E-mail function, select a time zone according to your geographic location to send email with correct transmission date and time. • To send files to an FTP server or computer, the user name, password, and directory must be configured properly. • On a network that uses a DNS server, specify a computer name in [Service Name] and the name of the domain to which the computer belongs in [Domain]. In this case, also configure the DNS related settings using Web Image Monitor. • Scan destinations cannot be registered using the control panel. Modifying Scan Destinations This section describes how to modify the information of registered destinations. 1. Start the web browser and access the machine by entering its IP address. 2. Click [Scan Destination]. 3. Click the [E-mail Address], [FTP], or [Folder] tab. 98 opal-p3_mf3_com_user_guide_gb_00228453_eng.xml Draft 2016/05/27 Registering Scan Destinations 4. Select the entry to modify, and then click [Change]. 5. Modify settings as necessary. 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the web browser. • You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination] page. (only SP 221SF, SP 220SFNw, and SP 221SFNw) To do this, select the desired entry, click [Delete], and then click [Apply] again on a confirmation page. Deleting Scan Destinations This section describes how to delete registered destinations. 1. Start the web browser and access the machine by entering its IP address. 2. Click [Scan Destination]. 3. Click the [E-mail Address], [FTP], or [Folder] tab. 4. Select the entry to delete, and then click [Delete]. 5. Confirm that the entry you have selected is the entry that you want to delete. 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the web browser. Testing Transmission • When a USB flash memory device is inserted into the machine, scanned documents will be stored in the USB flash memory device. Confirm that there are no USB flash memory devices inserted into the machine. 1. Place the original on the exposure glass or in the ADF. opal-p3_mf3_com_user_guide_gb_00228453_eng.xml 99 Draft 2016/05/27
Source Exif Data:
File Type : PDF File Type Extension : pdf MIME Type : application/pdf PDF Version : 1.6 Linearized : No XMP Toolkit : 3.1-701 Modify Date : 2016:07:22 15:48:43+08:00 Create Date : 2016:07:22 15:48:30+08:00 Metadata Date : 2016:07:22 15:48:43+08:00 Creator Tool : AH Formatter V5.3 MR2 (5,3,2011,0829) for Windows Format : application/pdf Document ID : uuid:5347d43b-2105-4373-829f-42f4d0fae568 Instance ID : uuid:0ae14729-1997-407c-9fde-efd81099ddb9 Producer : Antenna House PDF Output Library 2.6.0 (Windows) Has XFA : No Page Count : 100 Creator : AH Formatter V5.3 MR2 (5,3,2011,0829) for WindowsEXIF Metadata provided by EXIF.tools