Ricoh MFSP311SFNW1 Printer User Manual

Ricoh Company Ltd Printer

User Manual

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Document ID1915829
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Document DescriptionUser Manual
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Date Submitted2013-03-12 00:00:00
Date Available2013-03-12 00:00:00
Creation Date2013-02-22 14:17:41
Producing SoftwareAntenna House PDF Output Library 2.6.0 (Windows)
Document Lastmod2013-02-22 14:44:07
Document TitleUser Manual
Document CreatorAH Formatter V5.3 MR3 (5,3,2011,1116) for Windows

User Guide
Guide to the Machine
Loading Paper
Printing Documents
Copying Originals
Scanning Originals
Sending and Receiving a Fax
Configuring the Machine Using the Control
Panel
Configuring the Machine Using Utilities
Maintaining the Machine
Troubleshooting
Appendix
For safe and correct use, be sure to read "Safety Information"
before using the machine.
TABLE OF CONTENTS
How to Read This Manual................................................................................................................................. 8
Introduction..................................................................................................................................................... 8
Legal Prohibition............................................................................................................................................. 8
Disclaimer........................................................................................................................................................8
Note to Administrator.....................................................................................................................................9
About IP Address............................................................................................................................................9
Differences in Performance/Functions between Different Models.............................................................9
Model-Specific Information.............................................................................................................................10
Important Safety Instructions
...................................................................................................... 11
User Information on Electrical & Electronic Equipment.............................................................................11
Environmental Advice for Users..................................................................................................................12
Note for the Battery and/or Accumulator Symbol (For EU countries only)............................................13
Notes to Users of Facsimile Unit................................................................................................................. 13
NOTICE TO USERS (NEW ZEALAND)..................................................................................................... 13
Important Safety Instructions
.......................................................................................................15
Notes to Users in the State of California....................................................................................................15
ENERGY STAR Program.................................................................................................................................. 16
Saving Energy.............................................................................................................................................. 16
1. Guide to the Machine
Guide to Components......................................................................................................................................19
Exterior..........................................................................................................................................................19
Interior...........................................................................................................................................................21
Control Panel................................................................................................................................................21
Installing the Printer.......................................................................................................................................... 24
Where to Put the Printer...............................................................................................................................24
Installing the Driver and Software...................................................................................................................28
Quick Install for USB....................................................................................................................................28
Quick Install for Network............................................................................................................................ 28
Upgrading or Deleting the Printer Driver................................................................................................... 29
About Operation Tools.................................................................................................................................... 30
Initial Setup....................................................................................................................................................... 31
Initial Setup...................................................................................................................................................31
Changing Operation Modes...................................................................................................................... 32
Multi-access................................................................................................................................................. 32
2. Loading Paper
Supported Paper.............................................................................................................................................. 35
Non-Recommended Paper Types...................................................................................................................37
Print Area.......................................................................................................................................................... 38
Loading Paper.................................................................................................................................................. 41
Loading Paper into Tray 1...........................................................................................................................41
Loading Paper into Bypass Tray................................................................................................................. 44
Loading Envelopes.......................................................................................................................................45
Specifying Paper Type and Paper Size Using Control Panel...................................................................48
Placing Originals..............................................................................................................................................51
About Originals............................................................................................................................................51
Placing Originals on the Exposure Glass...................................................................................................53
3. Printing Documents
Basic Operation............................................................................................................................................... 55
Canceling a Print Job...................................................................................................................................55
If a Paper Mismatch Occurs............................................................................................................................57
Continuing Printing Using Mismatched Paper........................................................................................... 57
Resetting the Print Job.................................................................................................................................. 58
Using Various Print Functions...........................................................................................................................59
Print Quality Functions................................................................................................................................. 59
Print Output Functions.................................................................................................................................. 60
4. Copying Originals
Copier Mode Screen....................................................................................................................................... 63
Basic Operation............................................................................................................................................... 64
Canceling a Copy....................................................................................................................................... 65
Making Enlarged or Reduced Copies............................................................................................................67
Specifying Reduce/Enlarge....................................................................................................................... 67
Making Combined/2-sided Copies.............................................................................................................. 69
Specifying Combined and 2-sided Copies............................................................................................... 72
Copying Both Sides of an ID Card onto One Side of Paper........................................................................74
Copying an ID Card.................................................................................................................................... 75
Specifying the Scan Settings........................................................................................................................... 78
Adjusting Image Density..............................................................................................................................78
Selecting the Document Type According to Original............................................................................... 78
5. Scanning Originals
Scanner Mode Screen.....................................................................................................................................81
Registering Scan Destinations......................................................................................................................... 82
Modifying Scan Destinations...................................................................................................................... 87
Deleting Scan Destinations..........................................................................................................................88
Basic Operation............................................................................................................................................... 89
Scan to E-mail/FTP/Folder.........................................................................................................................89
Specifying the Scan Settings........................................................................................................................... 93
Specifying the Scanning Size According to the Size of the Original...................................................... 93
Adjusting Image Density..............................................................................................................................94
Specifying Resolution.................................................................................................................................. 94
Scanning from a Computer............................................................................................................................. 96
TWAIN Scanning.........................................................................................................................................96
Basic Operation for WIA Scanning........................................................................................................... 98
6. Sending and Receiving a Fax
Fax Mode Screen.............................................................................................................................................99
Setting the Date and Time............................................................................................................................. 100
Entering Characters....................................................................................................................................... 101
Registering Fax Destinations......................................................................................................................... 103
Registering Fax Destinations Using the Control Panel............................................................................ 103
Registering Fax Destinations Using Web Image Monitor...................................................................... 105
Sending a Fax................................................................................................................................................ 108
Selecting Transmission Mode...................................................................................................................108
Basic Operation for Sending a Fax......................................................................................................... 109
Specifying the Fax Destination................................................................................................................. 112
Useful Sending Functions.......................................................................................................................... 116
Specifying the Scan Settings.....................................................................................................................118
Using the Fax Function from a Computer (LAN-Fax)..................................................................................121
Basic Operation for Sending Faxes from a Computer........................................................................... 121
Configuring Transmission Settings............................................................................................................123
Configuring the LAN-Fax Address Book................................................................................................. 123
Editing a Fax Cover Sheet........................................................................................................................ 126
Receiving a Fax..............................................................................................................................................127
Selecting Reception Mode....................................................................................................................... 127
Lists/Reports Related to Fax......................................................................................................................... 130
7. Configuring the Machine Using the Control Panel
Basic Operation.............................................................................................................................................131
Menu Chart.................................................................................................................................................... 133
Copier Features Settings............................................................................................................................... 134
Scanner Features Settings............................................................................................................................. 138
Fax Transmission Features Settings...............................................................................................................140
Fax Features Settings..................................................................................................................................... 142
Address Book Settings...................................................................................................................................146
System Settings...............................................................................................................................................147
Printing Lists/Reports..................................................................................................................................... 153
Printing the Configuration Page................................................................................................................153
Types of Lists/Reports............................................................................................................................... 153
Printer Features Settings.................................................................................................................................155
Network Settings............................................................................................................................................159
Wireless LAN Setup (Type 2 model only)...............................................................................................162
IPv6 Automatic Settings.............................................................................................................................164
IPv6 Manual Settings................................................................................................................................ 164
Administrator Settings....................................................................................................................................166
8. Configuring the Machine Using Utilities
Using Web Image Monitor...........................................................................................................................171
Displaying Top Page..................................................................................................................................... 172
Changing the Interface Language........................................................................................................... 173
Checking the System Information................................................................................................................. 174
Status Tab...................................................................................................................................................174
Counter Tab............................................................................................................................................... 175
Machine Information Tab......................................................................................................................... 176
Configuring the System Settings................................................................................................................... 177
Sound Volume Adjustment Tab................................................................................................................ 177
Tray Paper Settings Tab............................................................................................................................ 177
Copier Tab................................................................................................................................................. 179
Fax Tab.......................................................................................................................................................179
Priority Tray Tab.........................................................................................................................................180
Toner Management Tab........................................................................................................................... 180
I/O Timeout Tab....................................................................................................................................... 181
Shortcut to Function Tab............................................................................................................................181
Registering Destinations................................................................................................................................ 182
Configuring the Network Settings................................................................................................................ 183
Network Status Tab...................................................................................................................................183
IPv6 Configuration Tab............................................................................................................................. 184
Network Application Tab......................................................................................................................... 184
DNS Tab.................................................................................................................................................... 185
Auto E-mail Notification Tab.................................................................................................................... 186
SNMP Tab................................................................................................................................................. 187
SMTP Tab...................................................................................................................................................188
POP3 Tab...................................................................................................................................................189
Wireless Tab (Type 2 model only)...........................................................................................................189
Configuring the IPsec Settings.......................................................................................................................192
IPsec Global Settings Tab.........................................................................................................................192
IPsec Policy List Tab................................................................................................................................... 192
Printing Lists/Reports..................................................................................................................................... 196
Configuring the Administrator Settings.........................................................................................................197
Administrator Tab...................................................................................................................................... 197
Rest Settings Tab........................................................................................................................................197
Backup Setting Tab................................................................................................................................... 198
Restore Setting Tab....................................................................................................................................199
Set Date/Time Tab....................................................................................................................................199
Energy Saver Mode Tab.......................................................................................................................... 200
9. Maintaining the Machine
Replacing the Print Cartridge........................................................................................................................201
Cautions When Cleaning..............................................................................................................................205
Cleaning the Friction Pad and Paper Feed Roller....................................................................................... 206
Cleaning the Exposure Glass and ADF....................................................................................................... 208
Cleaning the Exposure Glass................................................................................................................... 208
Cleaning the ADF...................................................................................................................................... 208
10. Troubleshooting
Common Problems.........................................................................................................................................209
Paper Feed Problems.....................................................................................................................................211
Removing Printing Jams.............................................................................................................................213
Removing Scanning Jams......................................................................................................................... 221
Print Quality Problems................................................................................................................................... 223
Checking the Condition of the Machine..................................................................................................223
Printer Problems............................................................................................................................................. 224
Print Positions Do Not Match Display Positions...................................................................................... 225
Copier Problems............................................................................................................................................ 226
Scanner Problems.......................................................................................................................................... 228
Fax Problems..................................................................................................................................................229
Error and Status Messages on the Screen...................................................................................................232
11. Appendix
Functions and Network Settings Available in an IPv6 Environment.......................................................... 241
Available Functions................................................................................................................................... 241
Transmission Using IPsec...............................................................................................................................242
Encryption and Authentication by IPsec.................................................................................................. 242
Security Association.................................................................................................................................. 243
Encryption Key Exchange Settings Configuration Flow......................................................................... 243
Specifying Encryption Key Exchange Settings........................................................................................244
Specifying IPsec Settings on the Computer............................................................................................. 244
Enabling and Disabling IPsec Using the Control Panel..........................................................................247
Notes About the Toner.................................................................................................................................. 248
Moving and Transporting the Machine....................................................................................................... 249
Disposal......................................................................................................................................................249
Where to Inquire....................................................................................................................................... 250
Consumables..................................................................................................................................................251
Print Cartridge............................................................................................................................................251
Specifications of the Machine...................................................................................................................... 252
General Function Specifications.............................................................................................................. 252
Printer Function Specifications.................................................................................................................. 253
Copier Function Specifications.................................................................................................................254
Scanner Function Specifications...............................................................................................................255
Fax Function Specifications...................................................................................................................... 255
Copyright Information about Installed Applications................................................................................... 257
expat...........................................................................................................................................................257
JPEG LIBRARY............................................................................................................................................ 257
OpenLDAP 2.1.......................................................................................................................................... 257
OpenSSL 0.9.8g....................................................................................................................................... 258
Trademarks.....................................................................................................................................................261
INDEX...........................................................................................................................................................263
How to Read This Manual
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Legal Prohibition
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing
certain items, consult with your legal advisor.
Disclaimer
Contents of this manual are subject to change without prior notice. In no event will the company be
liable for direct, indirect, special, incidental, or consequential damages as a result of handling or
operating the machine.
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.
Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.
In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.
For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
Two kinds of size notation are employed in this manual.
Some illustrations or explanations in this guide may differ from your product due to improvement or
change in the product.
Note to Administrator
Password
Certain configurations of this machine can be password-protected to prevent unauthorized modifications
by others. We strongly recommend you to create your own password immediately.
The following are the operations that can be password-protected:
• Entering the [Address Book], [Network Settings], or [Admin. Tools] menu using the control panel
You can access these menus without a password by factory default.
The setting for creating a password can be found in [Admin. Tools].
• Configuring the machine using Web Image Monitor
You can configure the machine using Web Image Monitor without a password by factory default.
The setting for creating a password can be found in [Administrator Settings].
For details about creating passwords, see page 166 "Administrator Settings" or page 197
"Configuring the Administrator Settings".
About IP Address
In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.
Differences in Performance/Functions between Different Models
The differences in main performance/functions between different models are as follows:
Type
Wireless LAN
SP 311SFN
SP 311SFNw
Type 1
Type 2
Not Available
Available (Standard)
Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
CVW058
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• CODE XXXX -27
• 220-240V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -17
• 120V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
10
Important Safety Instructions
User Information on Electrical & Electronic Equipment
Users in the countries where this symbol shown in this section has been specified in
national law on collection and treatment of E-waste
Our Products contain high quality components and are designed to facilitate recycling.
Our products or product packaging are marked with the symbol below.
The symbol indicates that the product must not be treated as municipal waste. It must be disposed of
separately via the appropriate return and collection systems available. By following these instructions
you ensure that this product is treated correctly and help to reduce potential impacts on the environment
and human health, which could otherwise result from inappropriate handling. Recycling of products
helps to conserve natural resources and protect the environment.
For more detailed information on collection and recycling systems for this product, please contact the
shop where you purchased it, your local dealer or sales/service representatives.
All Other Users
If you wish to discard this product, please contact your local authorities, the shop where you bought this
product, your local dealer or sales/service representatives.
For Users in India
This product complies with the "India E-waste Rule 2011" and prohibits use of lead, mercury,
hexavalent chromium, polybrominated biphenyls or polybrominated diphenyl ethers in concentrations
exceeding 0.1 weight % and 0.01 weight % for cadmium, except for the exemptions set in Schedule 2
of the Rule.
11
Environmental Advice for Users
Users in the EU, Switzerland and Norway
Consumables yield
Please refer to either the User’s Manual for this information or the packaging of the consumable.
Recycled paper
The machine can use recycled paper which is produced in accordance with European standard
EN 12281:2002 or DIN 19309. For products using EP printing technology, the machine can print
on 64g/m2 paper, which contains less raw materials and represents a significant resource
reduction.
Duplex printing (if applicable)
Duplex printing enables both sides of a sheet of paper to be used. This saves paper and reduces
the size of printed documents so that fewer sheets are used. We recommend that this feature is
enabled whenever you print.
Toner and ink cartridge return program
Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with
local regulations.
For details about the return program, please refer to the Web page below or consult your service
person.
https://www.ricoh-return.com/
Energy efficiency
The amount of electricity a machine consumes depends as much on its specifications as it does on
the way you use it. The machine is designed to allow you to reduce electricity costs by switching to
Ready mode after it prints the last page. If required, it can immediately print again from this mode.
If no additional prints are required and a specified period of time passes, the device switches to an
energy saving mode.
In these modes, the machine consumes less power (watts). If the machine is to print again, it needs
a little longer to return from an energy saving mode than from Ready mode.
For maximum energy savings, we recommend that the default setting for power management is
used.
Products that comply with the Energy Star requirement are always energy efficient.
12
Note for the Battery and/or Accumulator Symbol (For EU countries only)
In accordance with the Battery Directive 2006/66/EC Article 20 Information for end-users Annex II,
the above symbol is printed on batteries and accumulators.
This symbol means that in the European Union, used batteries and accumulators should be disposed of
separately from your household waste.
In the EU, there are separate collection systems for not only used electrical and electronic products but
also batteries and accumulators.
Please dispose of them correctly at your local community waste collection/recycling centre.
Notes to Users of Facsimile Unit
Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/5/EC of
the European Parliament and of the Council of 9 March 1999 on radio equipment and
telecommunications terminal equipment and the mutual recognition of their conformity.
Notice to Users Accessing Analog PSTN in EEA Countries
This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN
compatibility is dependent on software switch settings. Please contact your service representative if
relocating this product to another country. In the event of problems, please contact your service
representative in the first instance.
The CE Declaration of Conformity is available by accessing the URL:
http://www.ricoh.co.jp/fax/ce_doc/ and selecting the product applicable.
NOTICE TO USERS (NEW ZEALAND)
• The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to its network. It indicates
no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it
provides no assurance that any item will work correctly in all respects with another item of
13
Telepermitted equipment of a different make or model, nor does it imply that any product is
compatible with all of Telecom's network services.
• This equipment is not capable, under all operating conditions, of correct operation at the higher
speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such
circumstances.
• Devices connected to the telephone port may lose their memory if this fax machine is on line for
extended periods. To prevent this, such devices should have the facility for battery or similar
backup of memory.
• This device may be subject to ringing or bell tinkle when certain other devices are connected to the
same line. If this occurs, the problem should not be referred to the Telecom Faults Service.
• This equipment should not be used under any circumstances that may constitute a nuisance to other
Telecom customers.
• Telepermitted equipment only may be connected to the auxiliary telephone port. The auxiliary
telephone port is not specifically designed for 3-wire connected equipment that may not respond to
incoming ringing when attached to this port.
14
Important Safety Instructions
Notes to Users in the State of California
Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/
perchlorate
15
ENERGY STAR Program
ENERGY STAR® Program Requirements for Imaging Equipment
The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation
by promoting energy efficient computers and other office equipment.
The program backs the development and dissemination of products that feature energy saving
functions.
It is an open program in which manufacturers participate voluntarily.
Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction
devices. Energy Star standards and logos are internationally uniform.
Saving Energy
This machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and Energy
Saver mode 2. If the machine has been idle for a certain period of time, the machine automatically
enters Energy Saver mode.
The machine recovers from Energy Saver mode when it receives a print job, prints a received fax, or
when any key is pressed.
Energy Saver mode 1
The machine enters Energy Saver mode 1 if the machine has been idle for about 30 seconds. It
takes less time to recover from Energy Saver mode 1 than from power-off state or Energy Saver
mode 2, but power consumption is higher in Energy Saver mode 1 than in Energy Saver mode 2.
Energy Saver mode 2
The machine enters Energy Saver mode 2 after the period of time specified for this setting is
passed. Power consumption is lower in Energy Saver mode 2 than in Energy Saver mode 1, but it
takes longer to recover from Energy Saver mode 2 than from Energy Saver mode 1.
16
Specifications
Energy Saver mode 1
Energy Saver mode 2
Power Consumption
50 W or less
Default Time
30 seconds
Recovery Time
10 seconds or less
Power Consumption
5.0 W or less
Default Time
1 minute
Recovery Time
20 seconds
For details about Energy Saver modes, see page 166 "Administrator Settings".
• Even if Energy Saver mode 2 is enabled, the machine will not enter Energy Saver mode 2 for two
hours if Low Humidity Mode is enabled. However, the machine will enter Energy Saver mode 1 as
normal (even when Energy Saver mode 1 is not enabled).
• For details about Low Humidity Mode, see page 147 "System Settings".
17
18
1. Guide to the Machine
Guide to Components
This section introduces the names of the various parts on the front and rear side of the machine and
outlines their functions.
Exterior
2 3
18
17
16
15
14
13
12
11
10
9 8
CVW049
1. ADF Cover
Open this cover to remove originals jammed in the ADF.
2. Input Tray for the ADF
Place stacks of originals here. They will feed in automatically. This tray can hold up to 35 sheets of plain
paper.
3. Auto Document Feeder (Exposure Glass Cover)
The ADF is integrated with the exposure glass cover. Open this cover to place documents on the exposure
glass.
4. External Telephone Connector
For connecting an external telephone.
19
1. Guide to the Machine
5. USB Port
For connecting the machine to a computer using a USB cable.
6. Ethernet Port
For connecting the machine to the network using a network interface cable.
7. G3 (analog) Line Interface Connector
For connecting a telephone line.
8. Tray 1 Rear Cover
Remove this cover when loading paper longer than A4 in Tray 1.
9. Rear Cover
Open this cover to remove jammed paper or when printing on envelopes.
10. Power Switch
Use this switch to turn the power on or off.
11. Tray 1
This tray can hold up to 250 sheets of plain paper.
12. Bypass Tray
This tray can hold up to 50 sheets of plain paper.
13. Front Cover
Open this cover to replace the print cartridge or remove jammed paper.
14. Stop Fences
Raise this fence to prevent paper from falling off.
15. Standard Tray
Printed paper is output here. Up to 50 sheets of plain paper can be stacked here.
16. Control Panel
Contains a screen and keys for machine control.
17. Exposure Glass
Place originals here sheet by sheet.
18. Cover for the Exposure Glass
Open this cover to place originals on the exposure glass.
20
Guide to Components
Interior
CVW037
1. Print Cartridge
A replacement consumable that is required to make prints on paper. It needs to be replaced when the Toner/
Paper End indicator flashes red. For details about replacing the cartridge, see page 201 "Replacing the Print
Cartridge".
Control Panel
CVW100
1. [Pause/Redial] key
Press to insert a pause in a fax number or to display the last used scan or fax destination.
2. [On Hook Dial] key
Press to use on-hook dialing to check the destination's status when sending a fax.
3. [Address Book] key
Press to select a scan or fax destination from the Address Book.
4. [Image Quality] key
Press to select the scan quality for the current job.
21
1. Guide to the Machine
5. [Shortcut to Func.] key
Press to use the function pre-assigned to this key.
6. [Copy] key
Press to switch the machine to copier mode.
7. [Facsimile] key
Press to switch the machine to fax mode.
8. Screen
Displays the current status and messages.
9. Scroll Keys
Press to move the cursor in the direction indicated by the key.
10. Number Keys
Press to enter numerical values when specifying settings such as fax numbers and copy quantities or to enter
letters when specifying names.
11. [User Tools] key
Press to display the menu for configuring the machine's system settings.
12. [Clear/Stop] key
Press to cancel or stop print jobs, document copying, scanning, fax transmission/reception, and other actions
in progress.
13. [Start] key
Press to start fax transmission/reception, scanning, or copying.
14. [OK] Key
Press to confirm settings and specified values, or to move to the next menu level.
15. [Escape] key
Press to cancel the last operation or to return to the previous level of the menu tree.
16. Alert Indicator
This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do
not match the settings specified by the driver, or when other errors occur. It flashes yellow when the toner is
nearly empty.
17. Selection keys
Press the key underneath an item shown on the bottom line of the screen to select it.
18. Power Indicator
This indicator lights up blue when the machine is turned on. It flashes when a print job is received and during
printing, scanning, or fax transmission/reception.
19. [Scanner] key
Press to switch the machine to scanner mode.
20. [Duplex] key
Press to print on both sides of paper.
22
Guide to Components
21. [Density] key
Press to adjust the image density for the current job.
22. [Shift] key
Press to use the Quick Dial numbers 5 to 8 when specifying a scan or fax destination using the One Touch
buttons.
23. One Touch buttons
Press to select a scan or fax Quick Dial destination.
23
1. Guide to the Machine
Installing the Printer
This section describes how to install the printer and perform settings after installation.
Where to Put the Printer
The printer's location should be carefully chosen because environmental conditions greatly affect its
performance.
• Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in
fire or electric shock.
• Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containers
holding water or any other liquids, on or close to this machine. Fire or electric shock could result
from spillage or if such objects or substances fall inside this machine.
• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might
occur.
• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might
occur.
• Do not place heavy objects on the machine. Doing so can cause the machine to topple over,
possibly resulting in injury.
• Keep the machine in an area that is within optimum environmental conditions. Operating the
machine in an environment that is outside the recommended ranges of humidity and
temperature can cause an electrical fire hazard. Keep the area around the socket free of dust.
Accumulated dust can become an electrical fire hazard.
24
Installing the Printer
• Make sure the room where you are using the machine is well ventilated and spacious. Good
ventilation is especially important when the machine is used heavily.
• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.
• Keep the machine away from salt-bearing air and corrosive gases. Also, do not install the
machine in places where chemical reactions are likely (laboratories, etc.), as doing so will
cause the machine to malfunction.
Space Required for Installation
The recommended (or minimum) space requirements are as follows:
40 c m
(15.8")
10 cm
(4")
20 cm
(7.9")
20 c m
(7.9")
70 c m
(27.6")
CVW501
Optimum Environmental Conditions
Permissible and recommended temperature and humidity ranges are as follows:
25
1. Guide to the Machine
CER119
• White area: Permissible Range
• Blue area: Recommended Range
To avoid possible build-up of ozone, locate this machine in large well ventilated room that has an
air turnover of more than 30m3/hr/person.
Environments to Avoid
• Areas exposed to direct sunlight or strong light
• Dusty areas
• Areas with corrosive gases
• Areas that are excessively cold, hot, or humid
• Areas directly exposed to currents of hot, cold, or room-temperature air from air conditioners
• Areas directly exposed to radiant heat from heaters
• Locations near air conditioners or humidifiers
• Locations near other electronic equipment
• Locations subject to frequent strong vibration
Ventilation
When you use this machine in a confined space without good ventilation for a long time or print
large quantities, you might detect an odd smell.
This might cause the output paper to also have an odd smell.
When you detect an odd smell, regularly ventilate in order to keep the workplace comfortable.
• Set up the machine so that it does not directly ventilate towards people.
• Ventilation should be more than 30 m3/hr/person.
New machine smell
When a machine is new, it might have a unique smell. This smell will subside in about one week.
26
Installing the Printer
When you detect an odd smell, sufficiently ventilate and circulate the air in the room.
Power requirements
•
220 - 240 V, 4 A, 50/60 Hz
•
120 V, 7 A, 60 Hz
Please be sure to connect the power cord to a power source as above.
27
1. Guide to the Machine
Installing the Driver and Software
You can install the necessary driver for this machine using the included CD-ROM.
The supplied drivers are supported by the following operating systems:
• PCL 6 printer driver: Windows XP/Vista/7/8 and Windows Server 2003/ 2003
R2/2008/2008 R2/2012
• TWAIN driver: Windows XP/Vista/7/8 and Windows Server 2003/ 2003 R2/2008/2008
R2/2012
• WIA driver: Windows XP/Vista/7/8 and Windows Server 2003/ 2003 R2/2008/2008
R2/2012
• LAN-Fax driver: Windows XP/Vista/7/8 and Windows Server 2003/ 2003 R2/2008/2008
R2/2012
The procedure in this section is an example based on Windows 7. The actual procedure may vary
depending on the operating system you are using.
• Be sure to disconnect the USB cable or Ethernet cable from the machine and turn the machine off
before beginning the installation.
Quick Install for USB
Use Quick Install to install the printer driver, TWAIN driver, WIA driver, and LAN-Fax driver from the
CD-ROM.
1. Close all applications except this manual.
2. Insert the CD-ROM into the CD-ROM drive.
3. Select a language for the interface, and then click [OK].
4. From the CD-ROM menu, click [USB Quick Install].
5. Follow the instructions in the installation wizard.
Quick Install for Network
Use Quick Install to install the printer driver, TWAIN driver, WIA driver, and LAN-Fax driver from the
CD-ROM.
1. Close all applications except this manual.
2. Insert the CD-ROM into the CD-ROM drive.
3. Select a language for the interface, and then click [OK].
28
Installing the Driver and Software
4. From the CD-ROM menu, click [Network Quick Install].
5. Follow the instructions in the installation wizard.
Upgrading or Deleting the Printer Driver
Upgrading the printer driver
1. On the [Start] menu, click [Devices and Printers].
2. Right-click the icon of the printer model you want to modify, and then click [Printer
properties].
3. Click the [Advanced] tab.
4. Click [New Driver...], and then click [Next].
5. Click [Have Disk...].
6. Click [Browse...], and then select the printer driver location.
7. Click [OK], and then specify the printer model.
8. Click [Next].
9. Click [Finish].
10. Click [OK] to close the printer properties window.
11. Restart the computer.
Deleting the printer driver
1. On the [Start] menu, click [Devices and Printers].
2. Right-click the icon of the printer you want to delete, and then click [Remove device].
3. Click [Yes].
4. Click any printer icon, and then click [Print server properties].
5. Click the [Drivers] tab.
6. Click [Change Driver Settings] if it is displayed.
7. Click [Remove...].
8. Select [Remove driver and driver package.], and then click [OK].
9. Click [Yes].
10. Click [Delete].
11. Click [OK].
12. Click [Close] to close the print server properties window.
29
1. Guide to the Machine
About Operation Tools
This section explains the operation tools of this machine.
Control Panel
The control panel contains a screen and keys for controlling the machine. They allow you to configure
the machine's various settings.
For details about how to use the control panel, see page 131 "Configuring the Machine Using the
Control Panel".
Web Image Monitor
You can check the machine's status and configure its settings by accessing the machine directly using
Web Image Monitor.
For details about how to use Web Image Monitor, see page 171 "Configuring the Machine Using
Utilities".
30
Initial Setup
Initial Setup
Initial Setup
When you turn on the machine for the first time, a menu for configuring the settings described below will
appear on the display. This section describes how to complete the Initial Setup.
•
: The fax number code is required by international law. You cannot legally connect a
fax machine to the telephone system if the fax number code is not programmed. Also, the fax
header code and the date and time of transmission must be included in the header of all pages
faxed to, from, or within the United States.
• Make sure to select the correct code for the country of use. Selecting the wrong country code may
cause failures in fax transmissions.
Display language
The language selected here is used for the display.
User fax number
The number entered here is used as the fax number of the machine. The user fax number can
contain 0 to 9, space, and "+".
User name
The name entered here is used as the name of the fax sender.
Country code
The country code selected here is used for configuring the time and date display formats, and the
settings related to fax transmissions with appropriate default values for the country of use.
Press the [ ] or [ ] key to select the item you want to configure, and enter the number or name (up
to 20 digits or characters) if necessary, then press the [OK] key.
For details about entering characters, see page 101 "Entering Characters".
• You can change the settings configured during the Initial Setup later under [Admin. Tools]. In
addition, you can set the machine's time and date under [Admin. Tools]. For details about [Admin.
Tools], see page 166 "Administrator Settings".
• When the [Print Fax Header] setting under fax transmission settings is turned on, the registered user
fax number, user name, and time and date of transmission appear on the header of every fax you
send. For details about [Print Fax Header], see page 140 "Fax Transmission Features Settings".
31
1. Guide to the Machine
Changing Operation Modes
You can switch between copier, scanner, and fax modes by pressing the corresponding keys.
Press the [Copy], [Scanner], or [Facsimile] key to activate each mode. While in each mode, the
corresponding key lights up.
CVW116
Function Priority
By default, copy mode is selected when the machine is turned on, or if the preset [System Auto
Reset Timer] time passes with no operation while the initial screen of the current mode is displayed.
You can change the selected mode using [Function Priority] under [Admin. Tools].
For details about [System Auto Reset Timer] or [Function Priority], see page 166 "Administrator
Settings".
Multi-access
This machine can perform multiple jobs using different functions, such as copying and faxing, at the
same time. Performing multiple functions simultaneously is called “Multi-access”.
The following table shows the functions that can be performed simultaneously.
Current job
Job that you want to execute simultaneously
• Fax memory transmission
• Fax memory reception
Copying
• Receiving a print job from a computer (the actual printing starts
after copying is finished)
• Receiving a LAN-Fax job from a computer
• LAN-Fax transmission
32
Initial Setup
Current job
Job that you want to execute simultaneously
• Fax memory transmission
• Fax immediate printing
• Fax memory reception
Scanning
• Printing a fax received in the machine's memory
• Printing
• Receiving a LAN-Fax job from a computer
• LAN-Fax transmission
• Fax memory transmission
• Fax immediate printing
Scanning a fax into the
machine's memory before
transmission
• Fax memory reception
• Printing a fax received in the machine's memory
• Printing
• Receiving a LAN-Fax job from a computer
Fax immediate transmission
(scanning an original and
sending it simultaneously)
• Printing a fax received in the machine's memory
• Printing
• Receiving a LAN-Fax job from a computer
• Copying
Fax memory transmission
(sending a fax that has already
been stored in the machine's
memory)
• Scanning
• Scanning a fax into the machine's memory before transmission
• Printing a fax received in the machine's memory
• Printing
• Receiving a LAN-Fax job from a computer
Fax immediate printing
(receiving a fax and printing it
simultaneously)
• Scanning *1
• Scanning a fax into the machine's memory before transmission
• Receiving a LAN-Fax job from a computer
• Copying
Fax memory reception (storing
a received fax into the
machine's memory)
• Scanning
• Scanning a fax into the machine's memory before transmission
• Receiving a LAN-Fax job from a computer
33
1. Guide to the Machine
Current job
Job that you want to execute simultaneously
• Scanning *1
• Scanning a fax into the machine's memory before transmission
Printing a fax received in the
machine's memory
• Fax immediate transmission
• Fax memory transmission
• Receiving a LAN-Fax job from a computer
• LAN-Fax transmission
• Scanning
• Scanning a fax into the machine's memory before transmission
Printing
• Fax immediate transmission
• Fax memory transmission
• LAN-Fax transmission
• Copying
• Scanning
Receiving a LAN-Fax job from
a computer
• Fax immediate printing
• Fax memory reception
• Printing a fax received in the machine's memory
• LAN-Fax transmission
• Copying
• Scanning
LAN-Fax transmission
• Scanning a fax into the machine's memory before transmission
• Printing a fax received in the machine's memory
• Printing
• Receiving a LAN-Fax job from a computer
*1 Fax printing may take longer than normal if you scan using the control panel at the same time, especially
when scanning multiple pages using the exposure glass.
• If you try to use a function that cannot be performed simultaneously, you will hear a beep sound
from the machine or see a failure message pop up on your computer screen. In this case, try again
after the current job is finished.
34
2. Loading Paper
Supported Paper
Paper Size
• A4
• 81/2 " × 11 " (Letter)
• 81/2 " × 14 " (Legal)
• B5 JIS
• 51/2 " × 81/2 " (Half Letter)
• 71/4 " × 101/2 " (Executive)
• A5
• A6
• B6 JIS
• 16K (195 ×267 mm)
• 8"×13"(F)
• 81/2 "×13"(Foolscap)
• 81/4 "×13"(Folio)
• Com10 (104.8×241.3 mm)
• Monarch (98.4×190.5 mm)
• C5 Env (162×229 mm)
• C6 Env (114×162 mm)
• DL Env (110×220 mm)
• Custom Paper Size
The following paper sizes are supported as custom paper sizes:
• Approximately 90-216 mm (3.6-8.5 inches) in width
• Approximately 148-356 mm (5.8-14 inches) in length
• If it is difficult to take printed paper out of the output tray, you can lift the control panel and make it
easier to take the printed paper out.
35
2. Loading Paper
CVW056
Paper Type
• Plain paper (65-99 g/m2 (17-27 lb.))
• Recycled paper (75-90 g/m2 (20-24 lb.))
• Thin paper (52-64 g/m2 (14-16 lb.))
• Thick paper1 (100-130 g/m2 (27-35 lb))
• Thick paper2 (131-162 g/m2 (35-43 lb))
• Color paper (75-90 g/m2 (20-24 lb.))
• Preprinted paper (75-90 g/m2 (20-24 lb.))
• Prepunched paper (75-90 g/m2 (20-24 lb.))
• Letterhead (100-130 g/m2 (27-35 lb.))
• Bond paper (105-160 g/m2 (28-43 lb.))
• Cardstock (100-130 g/m2 (27-35 lb.))
• Label paper (100-130 g/m2 (27-35 lb.))
• Envelope
Paper Capacity
• Tray1
250 sheets
(80 g/m2, 20 lb.)
• Bypass Tray
50 sheets
(80 g/m2, 20 lb.)
36
Non-Recommended Paper Types
Non-Recommended Paper Types
Do not use the following types of paper:
• Ink-jet printer paper
• Bent, folded, or creased paper
• Curled or twisted paper
• Torn paper
• Wrinkled paper
• Damp paper
• Dirty or damaged paper
• Paper that is dry enough to emit static electricity
• Paper that has already been printed onto, except a preprinted letterhead paper.
Malfunctions are especially likely when using paper printed on by other than a laser printer
(e.g.monochrome and color copiers, ink-jet printers, etc.)
• Special paper, such as thermal paper and carbon paper
• Paper weighing heavier or lighter than the limit
• Paper with windows, holes, perforations, cutouts, or embossing
• Adhesive label paper on which glue or base paper is exposed
• Paper with clips or staples
• When loading paper, take care not to touch the surface of the paper.
• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print
quality degradation, or malfunctions.
37
2. Loading Paper
Print Area
The diagram below shows the area of the paper that the machine can print on.
From the printer driver
CHZ904
1. Print area
2. Feed direction
3. Approx. 4.2 mm (0.2 inches)
4. Approx. 4.2 mm (0.2 inches)
Envelope
CMC044
1. Print area
2. Feed direction
3. Approximately 10 mm (0.4 inches)
4. Approximately 10 mm (0.4 inches)
38
Print Area
• The print area may vary depending on the paper size, printer language and printer driver
settings.
• For better envelope printing, we recommend you set the right, left, top, and bottom print
margins to at least 15 mm (0.6 inches) each.
Copier function
CHZ904
1. Print area
2. Feed direction
3. Approx. 4 mm (0.2 inches)
4. Approx. 3 mm (0.1 inches)
• The print area may vary depending on the paper size.
39
2. Loading Paper
Fax function
CHZ904
1. Print area
2. Feed direction
3. Approx. 4.2 mm (0.2 inches)
4. Approx. 2 mm (0.08 inches)
• The print area may vary depending on the paper size.
40
Loading Paper
Loading Paper
Loading Paper into Tray 1
The following example explains loading procedure for the standard paper tray (Tray 1).
• Before printing on paper other than envelopes, make sure to pull up the levers on the machine rear,
inside the rear cover. Leaving the levers lowered can cause print quality problems when printing on
paper other than envelopes.
1. Pull out tray 1 carefully with both hands.
CVW005
Place the tray on a flat surface.
2. Pinch the clip on the side paper guide and slide it to match the standard size.
CVW045
When loading custom size paper, position the paper guide slightly wider than the actual paper
size.
41
2. Loading Paper
3. Pinch the end paper guide and slide it inward to match the standard size.
CVW046
When loading custom size paper, position the paper guide slightly wider than the actual paper
size.
4. Load the new paper stack print side down.
Make sure paper is not stacked higher than the upper limit marked inside the tray.
CVW047
Slide the guides inward, until they are flush against the paper's sides.
Make sure the paper is not stacked higher than the projection on the side paper guides.
CVW032
42
Loading Paper
5. Check there are no gaps between the paper and the paper guides; both side and end
paper guides.
CVW033
6. Carefully push tray 1 straight into the machine.
To avoid paper jams, make sure the tray is securely inserted.
• The remaining paper indicator on the left front side of the paper tray shows approximately how
much paper is remaining.
Extending the Tray 1 to load paper
This section explains how to load paper longer than A4 (297 mm) into the machine.
1. Remove the tray 1 rear cover by pushing its center.
CVW007
2. Pull out tray 1 carefully with both hands.
Place the tray on a flat surface.
3. Release the extender locks on both sides of the tray, and then pull out the extender until it
clicks.
Make sure the extender's inner surface and the scale are aligned.
43
2. Loading Paper
CMC057
4. Lock the extender in the extended position.
CMC055
5. Follow Steps 2 to 6 in "Loading Paper into Tray 1".
• To reinsert the extender, you might have to push it with moderate force.
• The remaining paper indicator on the left front side of the paper tray shows approximately how
much paper is remaining.
Loading Paper into Bypass Tray
• Before printing on paper other than envelopes, make sure to pull up the levers on the machine rear,
inside the rear cover. Leaving the levers lowered can cause print quality problems when printing on
paper other than envelopes.
• Do not load paper while the machine is printing.
1. Open the bypass tray.
If you load A4 (297 mm) or larger size paper, pull out the bypass tray extension.
44
Loading Paper
CVW009
2. Slide the side guides outward, then load paper with the print side up, and push in until it
stops against the machine.
CVW010
3. Adjust the side guides to the paper width.
CVW011
Loading Envelopes
• Before printing on envelopes, make sure to lower the levers on the machine rear, inside the rear
cover, to avoid envelopes coming out creased. Also, pull up the levers back to their original
45
2. Loading Paper
positions after printing. Leaving the levers lowered can cause print quality problems when printing
on paper other than envelopes.
• Avoid using self-adhesive envelopes. They may cause machine malfunctions.
• Check there is no air in the envelopes before loading.
• Load only one size and type of envelope at a time.
• Before loading envelopes, flatten their leading edges (the edge going into the machine) by running
a pencil or ruler across them.
• Some kinds of envelope might cause misfeeds, wrinkles or print poorly.
• Print quality on envelopes may be uneven if parts of an envelope have different thicknesses. Print
one or two envelopes to check print quality.
• In a hot and humid environment, the envelope might be output creased or improper printing
quality.
1. Open the bypass tray.
CVW008
2. Slide the side guides outward, then load envelopes with the print side up, and push in
until it stops against the machine.
Envelopes whose flaps are open must be printed with the flaps open, and envelopes whose flaps
are closed must be printed with the flaps closed. Before loading envelopes, make sure they are as
flat as possible.
CVW012
46
Loading Paper
3. Adjust the side guides to the envelope width.
CVW013
4. Open the rear cover.
CVW015
5. Lower the levers for printing envelopes on both sides to the position indicated with an
envelope mark.
CVW016
Make sure to pull up the levers back to their original positions after printing.
6. Close the rear cover.
• Be sure to load envelopes so that their flaps are on the left. If you do not, the envelopes will
become creased.
47
2. Loading Paper
• If printed envelopes come out badly creased, load the envelopes in the opposite direction, and
then rotate the print object by 180 degrees using the printer driver before printing. For details, see
the printer driver Help.
Specifying Paper Type and Paper Size Using Control Panel
This section describes how to specify the paper size and paper type using the control panel.
• Paper type and size can also be specified using the printer driver. For details, see the printer driver
Help.
• For prints from the bypass tray, you can select to print according to either the printer driver settings
or the control panel settings with [Bypass Tray Priority] under system settings. For details about
[Bypass Tray Priority], see page 147 "System Settings".
• If [Auto Continue] under system settings is enabled, printing stops temporarily if a paper type/size
error is detected. The printing restarts automatically with the settings made with the control panel
after about ten seconds. For details about [Auto Continue], see page 147 "System Settings".
Specifying the paper type
This section describes how to specify the paper type.
1. Press the [User Tools] key.
cvw104
2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.
3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.
4. Press the [ ] or [ ] key to select the paper type setting for the desired tray, and then
press the [OK] key.
5. Press the [ ] or [ ] key to select the desired paper type, and then press the [OK] key.
6. Press the [User Tools] key to return to the initial screen.
48
Loading Paper
• You can press the [Escape] key to exit to the previous level of the menu tree.
Specifying the standard paper size
This section describes how to specify the standard paper size.
1. Press the [User Tools] key.
cvw104
2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.
3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.
4. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press
the [OK] key.
5. Press the [ ], [ ],[ ], or [ ] key to select the desired paper size, and then press the [OK]
key.
6. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
Specifying a custom paper size
This section describes how to specify a custom paper size.
• When you perform printing, make sure that the paper size specified with the printer driver matches
the paper size specified with the control panel. If a paper size mismatch occurs, a message
appears on the display. To ignore the error and print using mismatched paper, see page 57 "If a
Paper Mismatch Occurs".
49
2. Loading Paper
1. Press the [User Tools] key.
cvw104
2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.
3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.
4. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press
the [OK] key.
5. Press the [ ], [ ], [ ], or [ ] key to select [Custom Size], and then press the [OK] key.
6. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.
7. Enter the width using number keys, and then press the [OK] key.
To enter a decimal point, press [ ].
8. Enter the length using number keys, and then press the [OK] key.
To enter a decimal point, press [ ].
9. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
50
Placing Originals
Placing Originals
This section describes the types of originals you can set and how to place them.
About Originals
This section describes the types of originals that can be placed and the parts of the original that are
unscannable.
Recommended size of originals
This section describes the recommended size of the original.
Exposure glass
Up to 216 mm (8.5") in width, up to 297 mm (11.7") in length
ADF
• Paper size: 140 to 216 mm (51/2" to 81/2") in width, 140 to 356 mm (51/2" to 14") in
length
• Paper weight: 52 to 120 g/m2 (13.8 to 28.0 lb.)
• Only 1 sheet of an original can be placed on the exposure glass at a time.
• In the ADF, up to 50 sheets of originals can be placed at once (when using paper weighing 80
g/m2, 20 lb.).
Types of originals not supported by the Auto Document Feeder
If placed in the ADF, the following types of original might be damaged or become jammed, or result in
gray or black lines appearing on prints:
• Originals larger or heavier than recommended
• Stapled or clipped originals
• Perforated or torn originals
• Curled, folded, or creased originals
• Pasted originals
• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon
paper, or conductive paper
• Originals with perforated lines
• Originals with indexes, tags, or other projecting parts
51
2. Loading Paper
• Sticky originals such as translucent paper
• Thin, highly flexible originals
• Thick originals such as postcards
• Bound originals such as books
• Transparent originals such as OHP transparencies or translucent paper
• Originals that are wet with toner or white out
Unscannable image area
Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on
all four sides of the original might not be scanned.
CES107
Margins when using exposure glass
In copier mode
In scanner mode
In fax mode
Top
4 mm
0 mm
0 mm
Right
3 mm
0 mm
0 mm
Left
3 mm
0 mm
0 mm
Bottom
4 mm
2 mm
0 mm
Margins when using ADF
In copier mode
52
In scanner mode
In fax mode
Top
4 mm
0 mm
0 mm
Right
3 mm
0 mm
0 mm
Placing Originals
In copier mode
In scanner mode
In fax mode
Left
3 mm
0 mm
0 mm
Bottom
4 mm
2 mm
0 mm
Placing Originals on the Exposure Glass
This section describes the procedure for placing originals on the exposure glass and in the ADF.
• Do not place originals before any correction fluid and toner has completely dried. Doing so may
make marks on the exposure glass that will appear on copies.
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
• Because colors made by marker or highlighter pen on originals are difficult to reproduce, they
might not appear on copies.
1. Lift the ADF.
Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.
2. Place the original face down on the exposure glass. The original should be aligned to the
rear left corner.
CMF048
3. Lower the ADF.
Hold down the ADF with your hands when using thick, folded, or bound originals and the ADF
cannot be lowered completely.
Placing Originals in the Auto Document Feeder
By using the ADF, you can scan multiple pages at once.
53
2. Loading Paper
• Do not place different size originals in the ADF at once.
• Straighten curls in the originals before placing them in the ADF.
• To prevent multiple sheets from being fed at once, fan the pages of your original before placing
them in the ADF.
• Place the original squarely.
1. Open the cover of the input tray for the ADF and adjust the guides according to the size of
the original.
CVW019
2. Place the aligned originals face up in the ADF. The last page should be on the bottom.
CVW020
• When placing originals longer than A4, pull out the ADF tray's extenders.
54
3. Printing Documents
Basic Operation
The following procedure explains how to perform basic printing.
1. Open the printer properties dialog box in your document's application.
For details about each setting, click [Help]. You can also click the information icons to show
configuration information.
2. Set printing options as necessary, and then click [OK].
The printer properties dialog box closes.
3. Click [OK].
• If a paper jam occurs, printing stops after the current page has been printed out. After the jammed
paper is removed, printing restarts from the jammed page automatically. For details about how to
remove the jammed paper, see page 213 "Removing Printing Jams".
• After printing on envelopes, make sure to pull up the levers for printing on envelopes back to their
original positions. Leaving the levers lowered can cause print quality problems when printing on
paper other than envelopes. For details about the levers for printing on envelopes, see page 35
"Loading Paper".
Canceling a Print Job
You can cancel print jobs using either the machine's control panel or your computer, depending on the
status of the job.
55
3. Printing Documents
Canceling a print job before printing has started
• Windows
1. Double-click the printer icon on the task tray of your computer.
2. Select the print job you want to cancel, click the [Document] menu, and then click
[Cancel].
• If you cancel a print job that has already been processed, printing may continue for a few pages
before being canceled.
• It may take a while to cancel a large print job.
Canceling a print job while printing
1. Press the [Clear/Stop] key.
CVW105
56
If a Paper Mismatch Occurs
If a Paper Mismatch Occurs
The machine reports an error if:
• The paper type does not match the print job's settings when [Input Tray;] is set to [Auto Tray Select].
• The paper size does not match the print job's settings when [Size Mismatch Detection] in [Tray
Paper Settings] under system settings is enabled.
There are two ways to resolve these errors:
Continue printing using mismatched paper
Use the form-feed function to ignore the error and print using mismatched paper.
Reset the print job
Cancel printing.
• For details about [Size Mismatch Detection], see page 147 "System Settings".
• If [Auto Continue] under system settings is enabled, the machine ignores the paper type and size
settings and prints on whatever paper is loaded. Printing stops temporarily when the error is
detected, and restarts automatically after about ten seconds using the settings made on the control
panel.
• For details about [Auto Continue], see page 147 "System Settings".
Continuing Printing Using Mismatched Paper
If the paper is too small for the print job, the printed image will be cropped.
1. If the error message is displayed, press [FormFeed].
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57
3. Printing Documents
Resetting the Print Job
1. If the error message is displayed, press the [Clear/Stop] key.
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58
Using Various Print Functions
Using Various Print Functions
This section briefly describes various print functions that you can configure with the printer driver to make
printouts appropriate for your purposes.
Print Quality Functions
Print quality and color tone can be adjusted to suit the print data. Some of the print quality settings you
can configure are described below.
Changing the image printing method
You can select to print with priority on print quality or print speed. When printing images, the higher
the resolution of images, the longer the time required for printing.
Changing the graphics mode
You can send graphic information to the machine as either raster or vector images. Most geometric
shapes or patterns print faster as vector images than as raster images. However, if certain graphics
do not print as they appear on the screen, try to print them as raster images.
Saving toner when printing
You can save toner by printing with lower toner consumption. While this increases the life of the
print cartridge, the output appears slightly lighter.
Changing the printable area
You can change the printable area when printing a document printed on a single page with one
machine is printed on two separate pages with another machine, or vice-versa.
Changing the method of downloading TrueType fonts to the machine
When you print documents that contain characters in TrueType fonts, garbled or distorted
characters may be printed. Changing the method of downloading TrueType fonts may help to solve
the problem.
Changing the dither pattern
A dither pattern is a pattern of dots used to simulate a color or shade of an image. If the pattern is
changed, the characteristics of the image will also change. You can select a pattern suitable for the
image to be printed.
• Some of the functions described above might not be available depending on the printer driver or
operating system. For details, see the printer driver Help.
59
3. Printing Documents
Print Output Functions
You can specify the form of print outputs according to your purposes. This section briefly describes some
of the settings that you can specify.
Printing multiple sets of a document
You can print multiple sets of the same document.
Collating the output in document batches
You can print complete sets of a multiple-page document one set at a time (P1, P2, P1, P2 ...). If this
function is not used when printing multiple sets, prints will be output in page batches (P1, P1, P2,
P2 ...). This function is useful when, for example, making presentation materials.
Changing orientation or rotating the image
You can change the orientation of an image to portrait or landscape. You can also rotate the
image by 180 degrees. Use rotation to prevent an image from being printed upside down when
using paper that a predefined top and bottom (such as letterhead paper).
Printing multiple pages per sheet
You can print multiple pages onto one sheet of paper.
When using this function, a suitable reduction ratio is selected automatically based on the paper
size and the number of pages you want to fit on each sheet.
Printing on both sides of paper (duplex printing)
You can print on both sides of paper.
Reducing or enlarging the document
You can reduce or enlarge documents by a specific ratio, from 25% to 400% in 1% increments.
You can also reduce or enlarge documents automatically to fit a specific paper size. This function is
useful, for example, when printing Web pages.
If the [Enable Large Papers] option is selected, A3/11” × 17”/B4/8K documents can be scaled
to a size that the machine supports, so it can then be printed out.
Suppressing printing of blank pages
If a print job contains blank pages, they can be prevented from being printed.
Note that the printer driver's setting has higher priority than [Blank Page Print] under printer feature
settings of the control panel.
Printing with a cover page
You can add a cover page to the print job.
You can select to leave the cover page blank, or print the first page of the document on the cover
page. If a cover page is inserted into a duplex job, you can print on its back side also.
Paper for the cover page can either be the same as or different from the remaining pages.
60
Using Various Print Functions
Printing on custom size paper
You can print using non-standard size paper by specifying the size of the paper as custom size.
To specify a non-standard paper size, select [Custom Paper Size] from the [Document Size:] list,
and then click the [Custom Paper Size...] button in the lower part of the dialog box to configure the
paper size.
Superimposing text on prints (watermark)
You can superimpose watermark text on prints. Various predefined watermarks are provided. You
can also create your own watermarks.
• Some of the functions described above might not be available depending on the printer driver or
operating system. For details, see the printer driver Help.
61
3. Printing Documents
62
4. Copying Originals
Copier Mode Screen
This section provides information about the screen when the machine is in copier mode.
By default, the display shows the copier screen when the machine is turned on.
If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch
to the copier screen.
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Screen in standby mode
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1. Current status or messages
Displays the current status or messages.
2. Current settings
Displays the current tray, reproduction ratio, and scan settings.
3. Selection key items
Displays the functions you can use by pressing the corresponding selection keys.
4. Copy quantity
Displays the current copy quantity. You can change the copy quantity using the number keys.
• The start-up mode can be specified in the [Function Priority] setting under [Admin. Tools]. For
details, see page 166 "Administrator Settings".
63
4. Copying Originals
Basic Operation
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
1. Press the [Copy] key.
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2. Place the original on the exposure glass or in the ADF. To place the original, see page 51
"Placing Originals".
If necessary, configure advanced photocopy settings.
3. To make multiple copies, enter the number of copies using the number keys.
4. Press the [Start] key.
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• The maximum number of copies is 99.
• You can change the paper tray for the current job by pressing the [ ] or [ ] key. You can also
select to change the paper tray automatically according to the paper size (A4, Letter, or 16K).
• You can select the paper tray for printing out copies in [Select Paper] under copy settings. If you set
the machine to switch between tray 1 and the bypass tray automatically depending on the paper
size in this setting, you can also specify the tray the machine uses first in [Paper Tray Priority] under
64
Basic Operation
system settings. For [Select Paper], see page 134 "Copier Features Settings". For [Paper Tray
Priority], see page 147 "System Settings".
• When making multiple copies of a multi-page document, you can select whether copies are output
in collated sets, or in page batches in the [Sort] setting under copy settings. [Sort] cannot be used
with the bypass tray. For [Sort], see page 134 "Copier Features Settings".
• If a paper jam occurs, printing stops after the current page has been printed out. After the jammed
paper is removed, printing restarts from the jammed page automatically.
• If a scanning jam occurs in the ADF, copying is canceled immediately. In this case, copy the
originals again starting from the jammed page. For the direction to remove the jammed paper, see
page 211 "Paper Feed Problems".
Canceling a Copy
While scanning the original
If copying is canceled while the machine is scanning the original, copying is cancelled immediately
and there is no printout.
When the original is set in the ADF, scanning stops immediately but pages that have already been
scanned completely will be copied.
While printing
If copying is canceled during printing, the photocopy process is canceled after the current page
has been printed out.
Follow the procedure below to cancel copying.
1. Press the [Copy] key.
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65
4. Copying Originals
2. Press the [Clear/Stop] key.
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66
Making Enlarged or Reduced Copies
Making Enlarged or Reduced Copies
There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized
ratio.
Preset ratio
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50%, 71%, 82%, 93%, 122%, 141%, 200%, 400%
Custom ratio
CES106
25% to 400% in 1% increments.
Specifying Reduce/Enlarge
1. Press [Scale].
2. Press [Reduce], [Enlarge], or [Zoom].
For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom],
specify the desired ratio using the number keys.
3. Press the [OK] key.
67
4. Copying Originals
• You can press the [Escape] key to exit to the previous level of the menu tree.
• You can change the machine's default [Reduce/Enlarge] setting to always make photocopies in
the specified ratio. For details, see page 134 "Copier Features Settings".
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For details, see page 166 "Administrator Settings".
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
68
Making Combined/2-sided Copies
Making Combined/2-sided Copies
This section describes how to combine and print a multiple pages (two or four pages) on one side or
both sides of paper.
• This function is only available when the original is set in the ADF, not when it is set on the exposure
glass.
• To use this function, the paper size used for printing copies must be set to A4, Letter or Legal.
There are following copy modes. Select a copy mode according to your original and how you want the
copy outputs to appear.
Combined copy on one side
In this mode, a two or four-page original is combined and printed on one side of paper.
• Comb. 2 on 1
Copy
Landscape
Portrait
Original
CMF250
• Comb. 4 on 1
69
4. Copying Originals
Original
Copy
Top to Bottom
Left to Right
Top to Bottom
Landscape
Portrait
Left to Right
CMF251
Combined copy on both sides
In this mode, a multiple-page original is combined and printed on both sides of paper.
• Comb. 2 on 1
Original
Copy
Top to Bottom
Top to Top
Top to Bottom
Landscape
Portrait
Top to Top
CMF254
• Comb. 4 on 1
70
Making Combined/2-sided Copies
Copy
Portrait
Top to Bottom, Top to Bottom
Top to Bottom, Top to Top
Left to Right, Top to Bottom
Left to Right, Top to Top
Original
CMF255
Copy
Landscape
Top to Bottom, Top to Bottom
Top to Bottom, Top to Top
Left to Right, Top to Bottom
Left to Right, Top to Top
Original
CMF256
2-sided copy
In this mode, one-sided pages are printed on the front and back sides of paper without being
combined.
71
4. Copying Originals
Original
Copy
Top to Bottom
Top to Top
Top to Bottom
Landscape
Portrait
Top to Top
CMF260
Specifying Combined and 2-sided Copies
1. Press the [Duplex] key.
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2. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key.
3. Press the [ ] or [ ] key to select paper orientation and page order, and then press the
[OK] key.
The screen will show the selected copy mode.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• You can change the machine's default [Duplex/Combine] setting to always make photocopies in
combine mode. For details, see page 134 "Copier Features Settings".
72
Making Combined/2-sided Copies
• Setting combined copying automatically disables the [ID Card Copy] setting.
• Temporary job settings are cleared in the following cases:
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For details, see page 166 "Administrator Settings".
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
73
4. Copying Originals
Copying Both Sides of an ID Card onto One
Side of Paper
This section describes how to copy the front and back sides of an ID card or other small documents onto
one side of a sheet of paper.
• This function is available only when the original is set on the exposure glass, not when it is set in the
ADF.
• To use this function, the paper size used for printing copies must be set to A6, A5, A4, Half Letter or
Letter.
Printed paper size
Scanned paper size
A4
A5 (148×210 mm)
Letter
Half Letter (140×216 mm)
A5
A6 (105×148 mm)
Half Letter
Quarter Letter (108×140 mm)
A6
A7 (74×105 mm)
CES165
74
Copying Both Sides of an ID Card onto One Side of Paper
Copying an ID Card
1. Press the [Shortcut to Func.] key.
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To make the [Shortcut to Func.] key enable ID card copy mode for the current job, [Shortcut to
Function] under administrator settings must be set to [ID Card Copy Mode].
For [Shortcut to Function], see page 166 "Administrator Settings".
2. Place the original front side down and top to the machine rear on the exposure glass.
Place the original in the center of the specified scan area for sheets that are half the size of the
paper to be printed on. For example, if you are printing on a sheet of A4 paper, place the original
in the center of the A5 scan area.
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The location to place the original depends on the paper size.
• When printing on a sheet of A4, A5, or A6 paper
Position the card so that it is centered at the intersection. (The same position applies to both the
front and back of the ID card.)
75
4. Copying Originals
A6
A5
A4
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• When printing on a sheet of Letter or Half Letter paper
Position the card so that it is centered at the intersection.(The same position applies to both the
front and back of the ID card.)
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3. Press the [Start] key.
A message prompting you to place the original back side down on the exposure glass appears on
the display.
4. Within 30 seconds, place the original back side down and top to the machine rear on the
exposure glass, and then press the [Start] key again.
• For the ID card copy function, you can set the machine to print a line in the middle of the printed
paper. Specify [ID Card Center Line] under Copier Features.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• Regardless of the machine's reduction or enlargement ratio setting, an ID card copy will always be
made at 100%.
• You can change the machine's default [Reduce/Enlarge] setting to always make photocopies in ID
card copy mode. In addition, if the [Shortcut to Func.] key is not set to [ID Card Copy Mode], you
must configure the machine's default setting to perform ID card copy. For [Reduce/Enlarge], see
page 134 "Copier Features Settings".
76
Copying Both Sides of an ID Card onto One Side of Paper
• Setting this function for the current job temporarily disables combined copying automatically.
However, after the temporary job setting is cleared, the combined copying will be enabled again
automatically.
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For details, see page 166 "Administrator Settings".
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
77
4. Copying Originals
Specifying the Scan Settings
This section describes how to specify image density and scan quality for the current job.
Adjusting Image Density
There are five image density levels. The higher the density level, the darker the printout.
1. Press the [Density] key.
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2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.
• Press the [Escape] key to discard the current change and return to the initial screen.
• You can change the machine's default [Density] setting to always make copies with a specific
density level. For details, see page 138 "Scanner Features Settings".
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For details, see page 166 "Administrator Settings".
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
Selecting the Document Type According to Original
There are three document types:
Mixed
Select this when the original contains both text and photographs or pictures.
78
Specifying the Scan Settings
Text
Select this when the original contains only text and no photographs or pictures.
Photo
Select this when the original contains only photographs or pictures. Use this mode for the following
types of original:
• Photographs
• Pages that are entirely or mainly photographs or pictures, such as magazine pages.
Specifying the Original Type
1. Press the [Image Quality] key.
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2. Press the [ ] or [ ] key to select the desired document type, and then press the [OK] key.
• Press the [Escape] key to discard the current change and return to the initial screen.
• You can change the machine's default [Original Type] setting to always make copies with a
specific document type. For details, see page 134 "Copier Features Settings".
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For details, see page 166 "Administrator Settings".
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
79
4. Copying Originals
80
5. Scanning Originals
Scanner Mode Screen
This section provides information about the screen in scanner mode.
By default, the display shows the copier screen when the machine is turned on. If the copier or fax
screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner
screen.
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Screen in standby mode
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1. Current status or messages
Displays the current status or messages.
2. Current settings
Displays the current scanning mode and scan settings.
• When "Specify Dest." is displayed:
Scan to E-mail, Scan to FTP, or Scan to Folder functions can be used.
3. Selection key items
Displays the functions you can use by pressing the corresponding selection keys.
• The machine's default mode at power on can be specified in the [Function Priority] setting under
[Admin. Tools]. For [Function Priority], see page 166 "Administrator Settings".
81
5. Scanning Originals
Registering Scan Destinations
This section describes how to register scan destinations in the Address Book. To send scanned files to an
e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer
(Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.
• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be
responsible for any damages resulting from such data loss. Be sure to create backup files of the
Address Book data periodically.
• Depending on your network environment, the Scan to FTP and Scan to Folder functions may
require a user name and password to be correctly entered in the destination information. In such
cases, after registering destinations, check that the user name and password are correctly entered
by sending test documents to those destinations.
The Address Book can contain up to 100 entries, including 8 Quick Dial entries.
Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch
button.
1. Start the Web browser, and access the machine by entering its IP address.
2. Click [Quick Dial Destination] or [Scan Destination].
3. From the [Destination Type] list, select [E-mail Address], [FTP] or [Folder].
4. Register information as necessary.
The information you must register varies depending on the destination type. For details, see the
tables below.
5. Enter the administrator password if required.
6. Click [Apply].
7. Close the Web browser.
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Registering Scan Destinations
Scan to E-mail Settings
Item
Setting
Description
Quick Dial Number
Optional
Select when setting the destination as a Quick Dial
entry.
Name
Required
Name of the destination. The name specified here will
be shown on the screen when selecting a scan
destination. Can contain up to 16 characters.
Destination E-mail Address
Required
E-mail address of the destination. Can contain up to
64 characters.
Notification E-mail Address
Optional
E-mail address to which a notification is sent after
transmission. Can contain up to 64 characters.
Subject
Required
Subject of the e-mail. Can contain up to 64 characters.
Sender's Name
Optional
Name of e-mail sender. The name specified here will
be shown under "From" or a similar field of the
recipient's email application. Can contain up to 32
characters.
File Format (Color/Gray
Scale)
Required
File format of the scanned file when scanning in color.
PDF or JPEG can be selected. PDF supports multiple
pages in a document, but JPEG does not.
File Format (Black & White)
Required
File format of the scanned file when scanning in black
and white. PDF or TIFF can be selected. Both formats
support multiple pages in a document.
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5. Scanning Originals
Item
Original
Setting
Required
Scan Size
Optional
Description
Select the sides of the original (1 side or 2-sides) to
scan according to the page and binding orientation.
Select the scanning size for the original from A5, B5,
A4, Executive, Half Letter, Letter, Legal, 16K, or
custom size.
If you select custom size, select [mm] or [Inch], and
then specify the width and length.
Resolution
Optional
Select the scan resolution from 100×100, 150×150,
200×200, 300×300, 400×400, or 600×600 dpi.
Density
Optional
Specify the image density by clicking the right or left
is the lightest, and
buttons.
is the darkest.
Scan to FTP Settings
Item
Description
Optional
Select when setting the destination as a Quick Dial
entry.
Name
Required
Name of the destination. The name specified here will
be shown on the screen when selecting a scan
destination. Can contain up to 16 characters.
Hostname or IP Address
Required
Name or IP address of the FTP server. Can contain up
to 64 characters.
Quick Dial Number
84
Setting
Registering Scan Destinations
Item
Setting
Description
Required
File format of the scanned file when scanning in color.
PDF or JPEG can be selected. PDF supports multiple
pages in a document, but JPEG does not.
File Format (Black & White)
Required
File format of the scanned file when scanning in black
and white. PDF or TIFF can be selected. Both formats
support multiple pages in a document.
FTP User Name
Optional
User name for logging in to the FTP server. Can
contain up to 32 characters.
FTP Password
Optional
Password for logging in to the FTP server. Can contain
up to 32 characters.
Directory
Optional
Name of the FTP server directory where scanned files
are stored. Can contain up to 64 characters.
Notification E-mail Address
Optional
E-mail address to which a notification is sent after
transmission. Can contain up to 64 characters.
Original
Required
Select the sides of the original (1 side or 2-sides) to
scan according to the page and binding orientation.
File Format (Color/Gray
Scale)
Select the scanning size for the original from A5, B5,
A4, Executive, Half Letter, Letter, Legal, or custom size.
Scan Size
Optional
Resolution
Optional
Select the scan resolution from 100×100, 150×150,
200×200, 300×300, 400×400, or 600×600 dpi.
Optional
Specify the image density by clicking the right or left
is the lightest, and
buttons.
is the darkest.
Density
If you select custom size, select [mm] or [Inch], and
then specify the width and length.
85
5. Scanning Originals
Scan to Folder Settings
Item
86
Setting
Description
Quick Dial Number
Optional
Select when setting the destination as a Quick Dial
entry.
Name
Required
Name of the destination. The name specified here will
be shown on the screen when selecting a scan
destination. Can contain up to 16 characters.
Service Name
Required
Path to the directory where scanned files will be stored.
Consists of the IP address or name of the destination
computer (can contain up to 64 characters), and name
of the shared folder (can contain up to 32 characters).
Domain
Optional
Specify the name of the domain to which the computer
belongs. Can contain up to 15 characters.
Login User Name
Optional
User name for logging in to the destination computer.
Can contain up to 32 characters.
Login Password
Optional
Password for logging in to the destination computer.
Can contain up to 32 characters.
Directory
Optional
Directory within the shared folder for storing scanned
files. Can contain up to 64 characters.
Notification E-mail Address
Optional
E-mail address to which a notification is sent after
transmission. Can contain up to 64 characters.
Registering Scan Destinations
Item
Setting
Description
Required
File format of the scanned file when scanning in color.
PDF or JPEG can be selected. PDF supports multiple
pages in a document, but JPEG does not.
File Format (Black & White)
Required
File format of the scanned file when scanning in black
and white. PDF or TIFF can be selected. Both formats
support multiple pages in a document.
Original
Required
Select the sides of the original (1 side or 2-sides) to
scan according to the page and binding orientation.
File Format (Color/Gray
Scale)
Select the scanning size for the original from A5, B5,
A4, Executive, Half Letter, Letter, Legal, or custom size.
Scan Size
Optional
Resolution
Optional
Select the scan resolution from 100×100, 150×150,
200×200, 300×300, 400×400, or 600×600 dpi.
Optional
Specify the image density by clicking the right or left
is the lightest, and
buttons.
is the darkest.
Density
If you select custom size, select [mm] or [Inch], and
then specify the width and length.
• To send files via e-mail, SMTP and DNS settings must be configured properly.
• If you are using the Scan to E-mail function, select a time zone according to your geographic
location to send email with correct transmission date and time.
• To send files to an FTP server or computer, the user name, password, and directory must be
configured properly.
• On a network that uses a DNS server, specify a computer name in [Service Name] and the name
of the domain to which the computer belongs in [Domain]. In this case, also configure the DNS
related settings using Web Image Monitor.
• Scan destinations cannot be registered using the control panel.
Modifying Scan Destinations
This section describes how to modify the information of registered destinations.
1. Start the Web browser, and access the machine by entering its IP address.
2. Click [Scan Destination].
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5. Scanning Originals
3. Click the [E-mail Address], [FTP], or [Folder] tab.
4. Select the entry to modify, and then click [Change].
5. Modify settings as necessary.
6. Enter the administrator password if required.
7. Click [Apply].
8. Close the Web browser.
• You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination]
page. To do this, select the desired entry, click [Delete], and then click [Apply] again on a
confirmation page.
Deleting Scan Destinations
This section describes how to delete registered destinations.
1. Start the Web browser, and access the machine by entering its IP address.
2. Click [Scan Destination].
3. Click the [E-mail Address], [FTP], or [Folder] tab.
4. Select the entry to delete, and then click [Delete].
5. Confirm that the entry you have selected is the entry that you want to delete.
6. Enter the administrator password if required.
7. Click [Apply].
8. Close the Web browser.
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Basic Operation
Basic Operation
Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP
server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder).
The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a network
connection.
Scan to E-mail/FTP/Folder
This section describes the basic operation for sending scanned files via e-mail, to an FTP server, or to a
computer, depending on the specified destination.
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
• When using the Scan to E-mail, Scan to FTP or Scan to Folder function, you must first register the
destination in the Address Book using Web Image Monitor. For details, see page 82 "Registering
Scan Destinations".
1. Place the original on the exposure glass or in the ADF. To place the original, see page 51
"Placing Originals".
2. Press the [Scanner] key, and then press the [Address Book] key.
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Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under administrator
settings is set to [Select Scanner Dest.]. For [Shortcut to Function], see page 166 "Administrator
Settings".
3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key.
If you want to search for a specific entry by its name, enter the first letters of the name using the
number keys, and then press the [OK] key. Each time you enter a character, the display changes to
show the matching name.
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5. Scanning Originals
4. Search for the desired destination by pressing the [ ] or [ ] key to scroll the Address
Book, and then press the [OK] key.
When you specify a scan destination, the machine's scan settings change automatically according
to the information registered for that destination in the Address Book. If necessary, you can change
the scan settings using the control panel. For scan settings, see page 93 "Specifying the Scan
Settings".
5. Press the [Start] key.
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Depending on the machine's settings, you may see the following screen on the display when
scanning from the exposure glass.
If you see this screen, proceed to the next step.
6. If you have more originals to scan, place the next original on the exposure glass, and
then press [Yes]. Repeat this step until all originals are scanned.
7. When all originals have been scanned, press [No] to start sending the scanned file.
• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files
are discarded.
• You can configure the machine to scan documents in black and white, color, or grayscale by
changing the [Scanning Mode] setting under scanner settings. For details, see page 93
"Specifying the Scan Settings".
• You can also specify a destination using the One Touch buttons, [Pause/Redial] key. For details,
see page 91.
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Basic Operation
• If the [Limitless Scan] setting under scanner settings is enabled, you can place originals on the
exposure glass repeatedly in a single scan procedure. For details, see page 93 "Specifying the
Scan Settings".
• If [File Type] under scanner settings is set to [Multi-page], you can scan multiple pages to create a
single PDF or TIFF file containing all pages. However, if the file format is JPEG, a single-page file
will be created for every page scanned. For details, see page 93 "Specifying the Scan Settings".
• If paper is jammed in the ADF, the scan job will be discarded. Remove the jammed paper and scan
the entire originals again. For the direction to remove paper jammed in the ADF, see page 211
"Paper Feed Problems".
Specifying the scan destination using the One Touch buttons or [Pause/Redial] key
This section describes how to specify a destination using the following keys:
• One Touch buttons
Use these to specify destinations registered as Quick Dial entries.
• [Pause/Redial] key
Press this to specify the last used destination as the destination for the current job.
Using the One Touch buttons
Press the One Touch button to which the desired Quick Dial entry is registered.
Press the [Shift] key to use the Quick Dial entries Nos. 5 to 8.
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Using the [Pause/Redial] key
Press the [Pause/Redial] key to select the last used destination.
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5. Scanning Originals
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• When you specify a scan destination, the machine's scan settings change automatically according
to the information registered for that destination in the Address Book. If necessary, you can change
the scan settings using the control panel. For scan settings, see page 93 "Specifying the Scan
Settings".
• The [Pause/Redial] key is not effective for the first scan job after the machine is turned on.
• To select destinations not registered as Quick Dial entries, use the [Address Book] key. For
specifying destinations using the [Address Book] key, see page 89 "Scan to E-mail/FTP/Folder".
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Specifying the Scan Settings
Specifying the Scan Settings
When you specify a scan destination, the machine's scan settings change automatically according to the
information registered for that destination in the Address Book. If necessary, you can change the scan
settings for the current job using the control panel.
Specifying the Scanning Size According to the Size of the Original
This section describes how to specify the scanning size according to the size of the current original.
1. Press [Scn Size].
2. Press the [ ] or [ ] key to select the size of the original, and then press the [OK] key.
If you selected anything other than [Custom Size], you do not need to perform the remaining steps
of the procedure.
3. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.
4. Enter the width using the number keys, and then press the [OK] key.
To enter a decimal point, press [ ].
5. Enter the length using the number keys, and then press the [OK] key.
To enter a decimal point, press [ ].
• You can press the [Escape] key to exit to the previous level of the menu tree.
• You can change the machine's default [Scan Size] setting to always scan originals with a specific
scanning size. For details, see page 138 "Scanner Features Settings".
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For details, see page 166 "Administrator Settings".
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed
93
5. Scanning Originals
Adjusting Image Density
This section describes how to adjust image density for the current job.
There are five image density levels. The higher the density level, the darker the scanned image.
1. Press the [Density] key.
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2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.
• Press the [Escape] key to discard the current change and return to the initial screen.
• You can change the machine's default [Density] setting to always scan with a specific density level.
For details, see page 138 "Scanner Features Settings".
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For details, see page 138 "Scanner Features Settings".
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
Specifying Resolution
This section describes how to specify the scan resolution for the current job.
There are six resolution settings. The higher the resolution, the higher the quality but greater the file size.
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Specifying the Scan Settings
1. Press the [Image Quality] key.
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2. Press the [ ], [ ], [ ], or [ ] key to select the desired resolution, and then press the [OK]
key.
• Press the [Escape] key to discard the current change and return to the initial screen.
• You can change the machine's default [Resolution] setting to always scan with a specific resolution
level. For details, see page 138 "Scanner Features Settings".
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For details, see page 166 "Administrator Settings".
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
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5. Scanning Originals
Scanning from a Computer
Scanning from a computer connected by the network or USB (TWAIN scanning and WIA scanning)
allows you to operate the machine from your computer and scan originals into your computer directly.
TWAIN Scanning
TWAIN scanning is possible if your computer is running a TWAIN-compatible application.
1. Place the original on the exposure glass.
2. Open the properties dialog box for this machine using a TWAIN-compatible application
on your computer.
3. In the dialog box, configure the scan settings as required, and then click [Scan].
Settings you can configure in the TWAIN dialog box
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1. Scanner:
Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to
discover all available scanners connected via USB or the network.
2. Original:
Select [Reflective] to scan from the exposure glass, or [Automatic Document Feeder] to scan from the ADF.
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Scanning from a Computer
3. Original type
According to your original, select a setting from the list of options detailed below, or select [Custom...] to
configure your own scan settings. "Mode", "Resolution", and "Size" under "Scan Configuration" will change
according to the Original type setting you selected here.
• When using the exposure glass:
[Editing Text(OCR)]
[Faxing, Filing, or Copying]
[Black and White Photo]
[Color Document - fast]
[Color Document - Better Quality]
[Custom...]
• When using the ADF:
[ADF-Faster]
[ADF-Better]
[ADF-gray]
[Custom...]
4. Mode:
Select from color, grayscale, or black-and-white.
5. Resolution:
Select a resolution from the list. If you select [User defined], enter a resolution value directly in the edit box.
Note that increasing the resolution also increases the file size and scanning time.
Selectable resolutions vary depending on where the original is set.
• When using the exposure glass:
75, 100, 150, 200, 300, 400, 500, 600, 1200, 2400, 4800, 9600, 19200 dpi, User defined
• When using the ADF:
75, 100, 150, 200, 300, 400, 500, 600 dpi, User defined
6. Size:
Select the scanning size. If you select [User defined], enter the scanning size directly in the edit box. Also, you
can change the scanning size with your mouse in the preview area. You can select the unit of measure from
[cm], [inches], or [pixels]. Selectable resolutions vary depending on where the original is set. For details, see
the TWAIN help.
7. Scan task: (when using the exposure glass)
Displays a maximum of 10 previously used scan areas. To remove a scan task, select the number of the task,
and then click [Remove]. You can select [AutoCrop] to let the scanner automatically detect the size of your
original.
• If the scan data is larger than the memory capacity, an error message appears and scanning is
canceled. If this happens, specify a lower resolution and scan the original again.
• For details, see the TWAIN help.
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5. Scanning Originals
Basic Operation for WIA Scanning
1. Place the original on the exposure glass.
2. On the [Start] menu on your computer, click [Devices and Printers].
3. Right-click the icon of the printer model you want to use, and then click [Start scan] to
open the dialog box for the scan settings.
4. In the dialog box, configure the scan settings as required, and then click [Scan].
5. Click [Import].
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6. Sending and Receiving a Fax
Fax Mode Screen
This section provides information about the screen in fax mode.
By default, the display shows the copier screen when the machine is turned on.
If the copy or scanner screen is shown on the display, press the [Facsimile] key on the control panel to
switch to the fax screen.
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Screen in standby mode
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1. Current status or messages
Displays the current status or messages.
2. Current settings
Displays the current density and resolution settings.
3. Current date and time
Shows the current date and time.
• The machine's default mode at power on can be specified in the [Function Priority] setting under
[Admin. Tools]. For [Function Priority], see page 166 "Administrator Settings".
• The display format for time and date can be specified in [Set Date/Time] under [Admin. Tools]. For
setting the date and time, see page 100 "Setting the Date and Time".
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6. Sending and Receiving a Fax
Setting the Date and Time
1. Press the [User Tools] key.
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2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ] or [ ] key to select [Set Date/Time], and then press the [OK] key.
5. Press the [ ] or [ ] key to select [Set Date], and then press the [OK] key.
6. Press the [ ] or [ ] key to select the desired date format, and then press the [OK] key.
For the date and time display format, see page 166 "Administrator Settings".
7. Enter the current date using the number keys, and then press the [OK] key.
You can press the [ ] or [ ] key to move between fields.
8. Press the [ ] or [ ] key to select [Set Time], and then press the [OK] key.
9. Press the [ ] or [ ] key to select the desired time format, and then press the [OK] key.
10. Enter the current time using the number keys, and then press the [OK] key.
If you selected [12-hour Format], press the [ ] or [ ] key to select [AM] or [PM].
You can press the [ ] or [ ] key to move between fields.
11. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. For
[Admin. Tools Lock], see page 166 "Administrator Settings".
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Entering Characters
Entering Characters
To enter characters, use keys as follows:
To enter a digit
Press a number key.
To delete a character
Press the [ ] key.
To enter a fax number
• To enter a number
Use the number keys.
• To enter characters other than digits
" ": Press [ ].
" ": Press [ ].
" ": Press [ ].
Pause: Press the [Pause/Redial] key. "P" appears on the screen.
Space: Press the [ ] key.
To enter a name
Letters, numbers, and symbols can be entered using the number keys.
To enter two characters consecutively that use the same number key, press the [ ] key to move the
cursor before entering the second character.
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• Characters you can enter depend on the setting you are configuring.
101
6. Sending and Receiving a Fax
• If the number you entered is too large or too small for the setting, it will not be accepted. If you
press the [OK] key, the machine will increase or decrease the number to the minimum or maximum
value for the setting.
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Registering Fax Destinations
Registering Fax Destinations
This section describes how to register fax destinations in the Address Book using the control panel. For
entering characters, see "Entering Characters".
The Address Book can also be edited using Web Image Monitor.
• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be
responsible for any damages resulting from such data loss. Be sure to create backup files of the
Address Book data periodically. For details about creating backup files, see page 197
"Configuring the Administrator Settings".
The Address Book can contain up to 208 entries (8 Quick Dial entries and 200 Speed Dial entries).
Quick Dial entries
Destinations registered as Quick Dial entries can be selected by pressing the corresponding One
Touch button.
Speed Dial entries
Destinations registered as Speed Dial entries can be selected from the Address Book. Press the
[Address Book] key, select [Search Address Book], and then select the desired entry using the [ ]
or [ ] key.
Registering Fax Destinations Using the Control Panel
1. Press the [User Tools] key.
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2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ] or [ ] key to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then
press the [OK] key.
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6. Sending and Receiving a Fax
5. Press the [ ] or [ ] key to select [No.], and then enter the desired Quick Dial number (1 to
8) or Speed Dial number (1 to 200) using the number keys.
If a destination is already registered for the input number, the fax number and fax name registered
for that number appear.
6. Press the [ ] or [ ] key to select [Fax No.], and then enter the fax number (up to 40
characters).
7. Press the [ ] or [ ] key to select [Name], and then enter the fax name (up to 20
characters).
8. Confirm the setting, and then press the [OK] key.
9. Press the [User Tools] key to return to the initial screen.
• For entering characters, see page 101 "Entering Characters".
• You can press the [Escape] key to exit to the previous level of the menu tree.
• A fax number can contain 0 to 9, pause, " ", " ", and space.
• If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits
following the pause. You can specify the length of the pause time in the [Pause Time] setting under
fax transmission settings. For [Pause Time], see page 140 "Fax Transmission Features Settings".
• To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialing
mode from pulse to tone temporarily.
• If the machine is connected to the telephone network through a PBX, make sure to enter the outside
line access number specified in [PBX Access Number] before the fax number. For [PBX Access
Number], see page 166 "Administrator Settings".
• A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. For
[Admin. Tools Lock], see page 166 "Administrator Settings".
Modifying or deleting fax destinations
1. Press the [User Tools] key.
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104
Registering Fax Destinations
2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. For
details about [Admin. Tools Lock], see page 166 "Administrator Settings".
4. Press the [ ] or [ ] key to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then
press the [OK] key.
5. Press the [ ] or [ ] key to select [No.], and then enter the desired Quick Dial number (1 to
8 or Speed Dial number (1 to 200) using the number keys.
The fax number and fax name registered for that number appear.
6. Press the [ ] or [ ] key to select [Fax No.], and then modify the fax number (up to 40
characters).
If you want to delete the fax number, press the [ ] key until the current number is deleted.
7. Press the [ ] or [ ] key to select [Name], and then modify the fax name (up to 20
characters).
If you want to delete the fax name, press the [ ] key until the current name is deleted.
8. Confirm the setting, and then press the [OK] key.
9. Press the [User Tools] key to return to the initial screen.
• For details about entering characters, see page 101 "Entering Characters".
• You can press the [Escape] key to exit to the previous level of the menu tree.
• A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock].
Registering Fax Destinations Using Web Image Monitor
1. Start the Web browser and access the machine by entering its IP address.
2. Click [Quick Dial Destination] or [Fax Speed Dial Destination].
3. From the [Destination Type] list, select [Fax].
4. Select [Quick Dial Number] or [Speed Dial Number], and then select the registration
number from the list.
5. Register information as necessary.
6. Enter the administrator password if required.
7. Click [Apply].
8. Close the Web browser.
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6. Sending and Receiving a Fax
Fax destination settings
Item
Setting
Description
Quick Dial Number /
Speed Dial Number
Required
Select the number to which you want to register Quick
Dial or Speed Dial destination.
Name
Optional
Name of the destination. The name specified here will
be shown on the screen when selecting a fax
destination. Can contain up to 20 characters.
Fax number of the destination. Can contain up to 40
characters.
Fax Number
Required
If the machine is connected to the telephone network
through a PBX, make sure to enter the outside line
access number specified in [PBX Access Number]
before the fax number. For [PBX Access Number], see
page 166 "Administrator Settings".
• A fax number can contain 0 to 9, "P" (pause), " ", " ", "-", and space.
• If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits
following the pause. You can specify the length of the pause time in the [Pause Time] setting under
fax transmission settings. For [Pause Time], see page 140 "Fax Transmission Features Settings".
• For details about using Web Image Monitor, see page 171 "Configuring the Machine Using
Utilities".
• To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialing
mode from pulse to tone temporarily.
Modifying fax destinations
1. Start the Web browser and access the machine by entering its IP address.
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Registering Fax Destinations
2. Click [Quick Dial Destination] or [Fax Speed Dial Destination].
If you modify the Speed Dial entry, proceed to Step 4.
3. Click [Fax Quick Dial Destination].
4. Select the entry to modify, and then click [Change].
If you want to delete the entry, click [Delete].
5. Modify settings as necessary.
To delete the entry, confirm the entry you have selected.
6. Enter the administrator password if required.
7. Click [Apply].
8. Close the Web browser.
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6. Sending and Receiving a Fax
Sending a Fax
• It is recommended that you call the receiver and confirm with them when sending important
documents.
Selecting Transmission Mode
There are two transmission modes: Memory Transmission and Immediate Transmission.
Memory Transmission
In this mode, the machine scans several originals into memory and sends them all at once. This is
convenient when you are in a hurry and want to take the document away from the machine. In this
mode, you can send a fax to multiple destinations.
Immediate Transmission
In this mode, the machine scans the original and faxes it simultaneously, without storing it in
memory. This is convenient when you want to send an original quickly. In this mode, you can only
specify one destination.
1. Press the [Facsimile] key, and then press the [ ] or [ ] key.
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Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under administrator
settings is set to [Fax Immediate TX]. For [Shortcut to Function], see page 166 "Administrator
Settings".
2. Press the [ ] or [ ] key to select [Immediate TX], and then press the [OK] key.
3. Press the [ ] or [ ] key to select [Off], [On], or [Next Fax Only], and then press the [OK]
key.
For Memory Transmission, select [Off].
For Immediate Transmission, select [On] or [Next Fax Only].
4. Press the [User Tools] key to return to the initial screen.
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Sending a Fax
• You can press the [Escape] key to exit to the previous level of the menu tree.
Basic Operation for Sending a Fax
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
1. Press the [Facsimile] key.
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2. Place the original on the exposure glass or in the ADF. To place the originals, see page 51
"Placing Originals".
3. Enter the fax number (up to 40 characters) using the number keys, or specify a
destination using the One Touch buttons or Speed Dial function. For details about entering
characters, see page 101 "Entering Characters". For details about specifying destinations
using the One Touch buttons or Speed Dial function, see page 112 "Specifying the Fax
Destination".
• If the machine is connected to the telephone network through a PBX, make sure to enter the
outside line access number specified in [PBX Access Number] before the fax number. For [PBX
Access Number], see page 166 "Administrator Settings".
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6. Sending and Receiving a Fax
4. Press the [Start] key.
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• Depending on the machine's settings, you may be prompted to enter the fax number again if
you manually entered the destination fax number. In this case, re-enter the number within 60
seconds, press [OK], and then press the [Start] key. If the fax numbers do not match, go back
to Step 3. For fax number confirmation, see page 166 "Administrator Settings".
• When using the exposure glass in Memory Transmission mode, you will be prompted to place
another original. In this case, proceed to the next step.
5. If you have more originals to scan, press [Yes] within 60 seconds, place the next original
on the exposure glass, and then press [OK]. Repeat this step until all originals are
scanned.
If you do not press [Yes] within 60 seconds, the machine will start to dial the destination.
6. When all originals have been scanned, press [#] to start sending the fax.
• A fax number can contain 0 to 9, pause, " ", " ", and space.
• If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits
following the pause. You can specify the length of the pause time in the [Pause Time] setting under
fax transmission settings. For [Pause Time], see page 140 "Fax Transmission Features Settings".
• To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialing
mode from pulse to tone temporarily.
• You can specify multiple destinations and broadcast the fax you are sending. For sending a fax
using the broadcast function, see page 112 "Specifying the Fax Destination".
• The machine prompts you to enter the fax number twice only when you dial the destination
manually. Destinations specified using the One Touch buttons, Speed Dial function, or [Pause/
Redial] key need not be confirmed.
• When in Memory Transmission mode, you can enable the [Auto Redial] setting under fax
transmission settings to set the machine to automatically redial the destination if the line is busy or
an error occurs during transmission. For [Auto Redial], see page 140 "Fax Transmission Features
Settings".
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Sending a Fax
• When in Memory Transmission mode, the machine's memory may become full while scanning the
originals. In this case, the screen prompts you to cancel the transmission or to send only the pages
that have been scanned successfully.
• If paper is jammed in the ADF, the jammed page has not been scanned properly. When the
machine is in Immediate Transmission mode, resend the fax starting from the jammed page. When
in Memory Transmission mode, scan the entire originals again. For details about removing paper
jammed in the ADF, see page 211 "Paper Feed Problems".
Canceling a fax
Follow the procedure below to cancel sending a fax.
When in Immediate Transmission mode
If you cancel sending a fax while the machine is scanning the original, the fax transmission process
is canceled immediately. In this case, an error is displayed on the other party's machine.
When in Memory Transmission mode
If you cancel sending a fax while the machine is scanning the original, the machine will not send
the document.
If you cancel sending a fax during transmission, the fax transmission process is canceled
immediately. In this case, an error is displayed on the other party's machine.
1. Press the [Facsimile] key.
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6. Sending and Receiving a Fax
2. Press the [Clear/Stop] key.
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• If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled.
The fax will be sent to the subsequent destinations as normal. For details about sending a fax using
the broadcast function, see page 112 "Specifying the Fax Destination".
Specifying the Fax Destination
Other than entering the destination fax number using the number keys, you can specify destinations
using the following functions:
• One Touch buttons
• Speed Dial
• Broadcast function
• Redial function
Specifying the destination using the One Touch buttons
1. Press the [Facsimile] key.
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Sending a Fax
2. Press the One Touch button to which the desired Quick Dial entry is registered. For
registering the Quick Dial entries, see page 103 "Registering Fax Destinations".
Press the [Shift] key if you want to use Quick Dial entries Nos. 5 to 8 before pressing a One Touch
button.
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• You can check the registered names and fax numbers by printing a report. For printing the Quick
Dial list, see page 153 "Printing Lists/Reports".
Specifying the destination using Speed Dial
1. Press the [Facsimile] key.
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6. Sending and Receiving a Fax
2. Press the [Address Book] key.
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3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key.
If you want to search for a specific entry by its registration number or name, use the following
procedure:
• Searching by the registration number
Press the [Address Book] key again, enter the number using the number keys, and then press
the [OK] key.
• Searching by the name
Enter the first letters of the name using the number keys, and then press the [OK] key. Each
time you enter a character, the display changes to show the matching name.
4. Press the [ ] or [ ] key to select the desired Speed Dial entry, and then press the [OK]
key. For registering the Speed Dial entries, see page 103 "Registering Fax Destinations".
• The Address Book shows only the Speed Dial entries. Use the One Touch buttons to specify Quick
Dial destinations.
• You can check the registered names and fax numbers by printing a report. For printing the Speed
Dial list, see page 153 "Printing Lists/Reports".
Specifying the destination using the broadcast function
You can send a fax to multiple destinations (up to 100 destinations) simultaneously.
Faxes are sent to destinations in the order they were specified.
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Sending a Fax
1. Press the [Facsimile] key.
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2. Add a destination by using one of the following methods:
• To add a Quick Dial destination: press a corresponding One Touch button.
• To add a Speed Dial destination: press the [Address Book] key, select [Search Address
Book], select a destination, and then press the [OK] key.
• To add a manually-specified destination: confirm that [No.key] is pressed, and then enter the
destination fax number using the number keys.
3. Press the [OK] key.
Press [List] to see the list of destinations that have been added so far.
Go back to Step 2 to add further destinations.
• While specifying multiple destinations, you can press the [Clear/Stop] key to clear all destinations.
• If you specify multiple destinations in Immediate Transmission mode, the mode switches to Memory
Transmission mode temporarily.
• While broadcasting, pressing the [Clear/Stop] key cancels the fax to the current destination only.
Specifying the destination using the redial function
You can specify the last used destination as the destination for the current job.
This function saves time when you are sending to the same destination repeatedly, as you do not have to
enter the destination each time.
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6. Sending and Receiving a Fax
1. Press the [Facsimile] key.
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2. Press the [Pause/Redial] key.
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Useful Sending Functions
You can check the status of the other party's machine easily before sending a fax by using the On Hook
Dial function. Using an extra telephone, you can talk and send a fax in one call.
• This function is available in Immediate Transmission mode only.
Sending a fax using On Hook Dial
The On Hook Dial function allows you to check the destination's status while listening to the tone from the
internal speaker. This function is useful when you want to ensure that the fax will be received.
• The On Hook Dial function cannot be used when [Fax Number Confirmation] under administrator
settings is enabled.
1. Place the original.
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Sending a Fax
2. Press the [Facsimile] key.
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3. Press the [On Hook Dial] key.
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"On Hook" appears on the screen.
4. Specify the destination using the number keys.
5. If you hear a high pitched tone, press the [Start] key.
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6. Press [TX], and then press the [Start] key.
• For details about selecting the transmission mode, see page 108 "Selecting Transmission Mode".
• For details about [Fax Number Confirmation], see page 166 "Administrator Settings".
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6. Sending and Receiving a Fax
Sending a fax after a conversation
An external telephone allows you to send a fax after finishing your conversation without having to
disconnect and redial. This function is useful when you want to ensure that the fax has been received.
1. Place the original.
2. Press the [Facsimile] key.
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3. Pick up the handset.
4. Specify the destination using the external telephone.
5. When the other party answers, ask them to press their fax start button.
6. If you hear a high pitched tone, press the [Start] key.
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7. Press [TX], and then press the [Start] key.
8. Replace the handset.
Specifying the Scan Settings
Adjusting image density
This section describes how to adjust image density for the current job.
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Sending a Fax
There are three image density levels. The darker the density level, the darker the printout.
1. Press the [Density] key.
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2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.
• Press the [Escape] key to discard the current change and return to the initial screen.
• You can change the machine's default [Density] setting to always scan with a specific density level.
For [Density], see page 140 "Fax Transmission Features Settings".
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For [System Auto Reset Timer], see page 166 "Administrator
Settings".
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
Specifying the resolution
This section describes how to specify the scan resolution for the current job.
There are three resolution settings:
Standard
Select this when the original is a printed or typewritten document with normal-sized characters.
Detail
Select this when the original is a document with small print.
Photo
Select this when the original contains images such as photographs or shaded drawings.
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6. Sending and Receiving a Fax
1. Press the [Image Quality] key.
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2. Press the [ ] or [ ] key to select the desired resolution setting, and then press the [OK]
key.
• Press the [Escape] key to discard the current change and return to the initial screen.
• You can change the machine's default [Resolution] setting to always scan with a specific resolution
level. For [Resolution], see page 140 "Fax Transmission Features Settings".
• Temporary job settings are cleared in the following cases:
• When no input is received for the period of time specified in [System Auto Reset Timer] while
the initial screen is displayed. For [System Auto Reset Timer], see page 166 "Administrator
Settings".
• When the [Clear/Stop] key is pressed while the initial screen is displayed.
• When the machine's mode is changed.
• When the power is turned off.
• When the machine's default for the same setting is changed.
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Using the Fax Function from a Computer (LAN-Fax)
Using the Fax Function from a Computer (LANFax)
This section describes how to use the fax function of the machine from a computer.
You can send a document directly from a computer through this machine to another fax machine,
without printing the document.
Basic Operation for Sending Faxes from a Computer
This section describes the basic operation for sending faxes from a computer.
You can select a destination from the LAN-Fax address book or enter a fax number manually. You can
send faxes to up to 100 destinations at one time.
The procedure in this section is an example based on Windows 7.
• Using LAN-Fax, you can send up to ten pages (including the cover sheet) at a time.
• Before sending a fax, the machine stores all the fax data in memory. If the machine's memory
becomes full while storing this data, the fax transmission will be canceled. If this happens, lower the
resolution or reduce the number of pages and try again.
1. Open the file you want to send.
2. On the [File] menu, click [Print...].
3. Select the LAN-Fax driver as the printer, and then click [Print].
4. Specify a destination.
• To specify a destination from the LAN-Fax address book:
Select a destination from [User List:], and then click [Add to List].
Repeat this step to add more destinations.
• To enter a fax number directly:
Click the [Specify Destination] tab, and enter a fax number (up to 40 digits) in [Fax Number:],
and then click [Add to List].
Repeat this step to add more destinations.
5. To attach a cover sheet, click [Edit Cover Sheet] on the [Specify Destination] tab, and then
select the [Attach a Cover Sheet] check box.
Edit the cover sheet as necessary, and then click [OK].
For details about editing a fax cover sheet, see page 126 "Editing a Fax Cover Sheet".
6. Click [Send].
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6. Sending and Receiving a Fax
• For details, see the LAN-Fax driver help.
• A fax number can contain 0 to 9, "P" (pause), " ", " ", "-", and space.
• If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits
following the pause. You can specify the length of the pause time in the [Pause Time] setting under
fax transmission settings. For [Pause Time], see page 140 "Fax Transmission Features Settings".
• To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialing
mode from pulse to tone temporarily.
• To delete an entered destination, select the destination in the [Destination List:], and then click
[Delete from List].
• You can register the fax number you entered in the [Specify Destination] tab in the LAN-Fax
Address Book. Click [Save to Address Book] to open the dialog box for registering a destination.
Canceling a fax
You can cancel sending a fax using either the machine's control panel or your computer, depending on
the status of the job.
Canceling while the machine is receiving a fax from the computer
If the machine is shared by multiple computers, be careful not to cancel the fax of another user.
1. Double-click the printer icon on the task bar of your computer.
2. Select the print job you want to cancel, click the [Document] menu, and then click
[Cancel].
3. Click [Yes].
Canceling while sending a fax
Cancel the fax using the control panel.
1. Press the [Facsimile] key.
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122
Using the Fax Function from a Computer (LAN-Fax)
2. Press the [Clear/Stop] key.
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Configuring Transmission Settings
This section describes how to configure transmission settings in the LAN-Fax driver's properties.
Properties are set separately for each application.
1. On the [File] menu, click [Print...].
2. Select the LAN-Fax driver as the printer, and then click a button such as [Preferences].
LAN-Fax driver properties dialog box appears.
3. Click the [Setup] tab.
4. Configure settings as necessary, and then click [OK].
For details about the settings, see the LAN-Fax driver help.
Configuring the LAN-Fax Address Book
This section describes the LAN-Fax address book. Configure the LAN-Fax address book on the
computer. The LAN-Fax address book allows you to specify LAN-Fax destinations quickly and easily.
The LAN-Fax address book can contain up to 1000 entries, including individual destinations and
groups of destinations.
Opening the LAN-Fax address book
1. On the [Start] menu, click [Devices and Printers].
2. Right-click the LAN-Fax driver icon, and then click [Printing Preferences].
3. Click the [Address Book] tab.
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6. Sending and Receiving a Fax
Registering destinations
1. Open the LAN-Fax address book, and then click [Add User].
2. Enter the destination information.
You must enter a contact name and fax number.
3. Click [OK].
Modifying destinations
1. Open the LAN-Fax address Book, select the destination you want to modify from the
[User List:], and then click [Edit].
2. Modify information as necessary, and then click [OK].
Click [Save as new User] if you want to register a new destination with similar information. This is
useful when you want to register a series of destinations that contain similar information. To close
the dialog box without modifying the original destination, click [Cancel].
Registering groups
1. Open the LAN-Fax address Book, and then click [Add Group].
2. Enter the group name in [Group Name].
3. Select the destination you want to include in the group from [User List:], and then click
[Add].
To delete a destination from a group, select the destination you want to delete from [List of Group
Members:], and then click [Delete from List].
4. Click [OK]
Modifying groups
1. Open the LAN-Fax address Book, select the group you want to modify from the [User
List:], and then click [Edit].
2. To add a destination to the group, select the destination you want to add from [User List:]
and click [Add].
3. To delete a destination from the group, select the destination you want to delete from [List
of Group Members:], and then click [Delete from List].
4. Click [OK].
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Using the Fax Function from a Computer (LAN-Fax)
Deleting individual destinations or groups
1. Open the LAN-Fax Address Book, select the destination you want to delete from [User
List:], and then click [Delete].
A confirmation message appears.
2. Click [Yes].
Exporting/Importing LAN-Fax Address Book data
• The following procedure is based on Windows 7 as an example. If you are using another
operating system, the procedure might vary slightly
Exporting LAN-Fax Address Book data
LAN-Fax Address Book data can be exported to a file in CSV (Comma Separated Values) format.
Follow this procedure to export LAN-Fax Address Book data.
1. Open the LAN-Fax Address Book, and then click [Export].
2. Navigate to the location to save the LAN-Fax Address Book data, specify a name for
the file, and then click [Save].
Importing LAN-Fax Address Book data
LAN-Fax Address Book data can be imported from files in CSV format. You can import address
book data from other applications if the data is saved as a CSV file.
1. Open the LAN-Fax Address Book, and then click [Import].
2. Select the file containing the address book data, and then click [Open].
A dialog box for selecting the items to import appears.
3. For each field, select an appropriate item from the list.
Select [*empty*] for fields for which there is no data to import. Note that [*empty*] cannot
be selected for [Name] and [Fax].
4. Click [OK].
For details about the settings, see the LAN-Fax driver help.
• CSV files are exported using Unicode encoding.
• LAN-Fax Address Book data can be imported from CSV files whose character encoding is Unicode
or ASCII.
• Group data cannot be exported or imported.
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6. Sending and Receiving a Fax
• Up to 1000 destinations can be registered in the LAN-Fax Address Book. If this limit is exceeded
during importing, the remaining destinations will not be imported.
Editing a Fax Cover Sheet
1. On the [File] menu, click [Print...].
2. Select the LAN-Fax driver as the printer, and then click [Print].
3. Click the [Specify Destination] tab, and then click [Edit Cover Sheet].
4. Configure settings as necessary, and then click [Print].
For details about the settings, see the LAN-Fax driver help.
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Receiving a Fax
Receiving a Fax
• When receiving an important fax, we recommend you confirm the contents of the received fax with
the sender.
• The machine may not be able to receive faxes when the amount of free memory space is low.
• An external telephone is required to use this machine as a telephone.
• Only A4, Letter, or Legal size paper can be used for printing faxes.
Selecting Reception Mode
The reception modes are as follows:
When using the machine only as a fax machine
Select the following mode when no external telephone or telephone answering device is
connected:
• Fax Only mode (auto reception)
In this mode, the machine is used only as a fax machine and receives faxes automatically.
When using the machine with an external device
Select one of the following modes when an external telephone or telephone answering device is
connected:
• FAX/TEL Manual mode (manual reception)
In this mode, you must answer calls with an external telephone. If a call is a fax call, you must
start the fax reception manually.
• Fax Only mode (auto reception)
In this mode, the machine automatically answers all incoming calls in fax reception mode.
• FAX/TAD mode (auto reception)
In this mode, you can use the machine with an external telephone answering device.
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6. Sending and Receiving a Fax
1. Press the [User Tools] key.
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2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.
3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key.
4. Press the [ ] or [ ] key to select [Switch RX Mode], and then press the [OK] key.
5. Press the [ ], [ ], [ ], or [ ] key to select the desired reception mode, and then press the
[OK] key.
6. Press the [User Tools] key to return to the initial screen.
• You can press the [Escape] key to exit to the previous level of the menu tree.
• In FAX/TAD mode, the machine automatically starts to receive faxes after the external telephone
answering device rings the number of times specified in [Total No. of Rings (TAD)] under [Fax
Features]. Make sure to set the external telephone answering device to answer calls before the
machine starts to receive faxes. For [Total No. of Rings (TAD)], see page 142 "Fax Features
Settings".
Receiving a fax in FAX/TEL Manual mode
1. Pick up the handset of the external telephone to answer the call.
A normal telephone call starts.
2. When you hear a fax calling tone or no sound, press the [Facsimile] key, and then press
the [Start] key.
3. Press [RX].
4. Press the [Start] key.
5. Replace the handset.
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Receiving a Fax
Receiving a fax in Fax Only mode
When the reception mode is set to Fax Only mode, the machine automatically answers all incoming
calls in fax reception mode.
• You can specify the number of times the machine rings before answering a call in the [Number of
Rings] setting under [Fax Features]. For [Number of Rings], see page 142 "Fax Features Settings".
• If you answer a call with the external telephone while the machine is ringing, a normal telephone
call starts. If you hear a fax calling tone or no sound, receive the fax manually. To receive the fax
manually, see page 128 "Receiving a fax in FAX/TEL Manual mode".
Receiving a fax in FAX/TAD mode
When the reception mode is set to FAX/TAD mode, the external telephone answering device answers
and records messages when the machine receives telephone calls. If the incoming call is a fax call, the
machine receives the fax automatically.
1. When there is an incoming call, the external telephone answering device rings the number of times
specified in [Total No. of Rings (TAD)] under [Fax Features]. For [Total No. of Rings (TAD)], see
page 142 "Fax Features Settings".
If the external telephone answering device does not answer, the machine starts to receive the fax
automatically.
2. If the external telephone answering device answers, the machine monitors silence on the line for 30
seconds (silence detection).
• If a fax calling tone or no sound is detected, the machine starts to receive the fax
automatically.
• If a voice is detected, a normal telephone call starts. The external telephone answering device
records messages.
• You can manually receive a fax during silence detection. To receive the fax manually, see
page 128 "Receiving a fax in FAX/TEL Manual mode".
• Silence detection does not terminate for 30 seconds even if the external telephone answering
device goes on-hook, unless you press the [Clear/Stop] key and disconnect the call.
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6. Sending and Receiving a Fax
Lists/Reports Related to Fax
The lists and reports related to the fax function are as follow:
• Fax Journal
Prints a fax transmission and reception journal for the last 50 jobs.
• TX Status Report
Prints out the latest Transmission result.
• TX Standby File List
Prints a list of unsent fax jobs remaining in the machine's memory.
• Power Failure Report
Prints a report when the machine's power has been interrupted while sending or receiving a fax, or
images stored in the machine's memory have been lost due to the machine being turned off for a
prolonged period of time.
• Fax Speed Dial List
Prints a list of Speed Dial entries.
• For more information on Fax Journal and TX Status Report, see page 142 "Fax Features Settings".
130
7. Configuring the Machine Using the
Control Panel
Basic Operation
There are two main ways to access the machine settings:
• Press the [User Tools] key to access the System or Network settings.
• Press the [ ] or [ ] key to access the Copy, Scan, or Fax settings.
To check which category the function you want to configure belongs to, see page 133 "Menu
Chart".
1. If you want to configure the machine's system settings, press the [User Tools] key.
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Otherwise, press the [ ] or [ ] key while "Ready" is displayed on the initial screen of the Copy,
Scan, and Fax settings.
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2. Press the [ ] or [ ] key to select the settings you want to use.
For a list of available items, see page 133 "Menu Chart".
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7. Configuring the Machine Using the Control Panel
If you select [Address Book], [Network Settings], or [Admin. Tools] menu, you might be requested
to enter a password. Enter the four-digit password, and then press the [OK] key. For details about
the password, see [Admin. Tools Lock] on page 166 "Administrator Settings".
3. To confirm setting items and values displayed, press the [OK] key.
4. To go back to the previous item, press the [Escape] key.
• To return to the initial screen, press the [Escape] key the same amount of times as the number of
selected items, or press the [User Tools] key once.
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Menu Chart
Menu Chart
This section lists the parameters included in each menu.
For details about configuring the machine using Web Image Monitor, see page 171 "Configuring the
Machine Using Utilities".
• Some items might not appear depending on the model type or machine's configuration.
• Some items can also be configured using Web Image Monitor.
Copier Features ([ ] [ ] key setting)
[Select Paper], [Sort], [Original Type], [Density], [Reduce/Enlarge], [Duplex/Combine], [ID Card
Center Line]
Scan Settings ([ ] [ ] key setting)
[Scan Size], [Scanning Mode], [Max. E-mail Size], [Density], [Resolution], [Compression (Color)],
[Limitless Scan], [File Type]
Fax TX Settings ([ ] [ ] key setting)
[Immediate TX], [Resolution], [Density], [Pause Time], [Auto Redial], [Print Fax Header]
Fax Features ([User Tools] key setting)
[Reception Settings], [Delete TX Standby File], [Communication Settings], [Report Print Settings]
Address Book ([User Tools] key setting)
[Quick Dial Dest.], [Fax Speed Dial Dest.]
System Settings ([User Tools] key setting)
[Adjust Sound Volume], [Tray Paper Settings], [I/O Timeout], [Auto Continue], [Toner Saving],
[Supplies Status], [Scanner Carriage], [Printer Registration], [Low Humidity Mode], [Image Density]
Network Settings ([User Tools] key setting)
[Ethernet], [Wi-Fi] (Type 2 model only), [IPv4 Configuration], [IPv6 Configuration]
Print List/Report ([User Tools] key setting)
[Configuration Page], [Fax Journal], [TX Standby File List], [Quick Dial Dest. List], [Fax Speed Dial
Dest. List], [Scanner Dest. List], [Scanner Journal], [Maintenance Page]
Admin. Tools ([User Tools] key setting)
[Set Date/Time], [Program Fax Information], [Dial/Push Phone], [PSTN / PBX], [PBX Access
Number], [Function Priority], [System Auto Reset Timer], [Energy Saver Mode], [Language],
[Country], [Reset Settings], [Shortcut to Function], [Admin. Tools Lock], [IPsec], [Fax Number
Confirmation]
Printer Features ([User Tools] key setting)
[List/Test Print], [System], [PCL Menu]
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7. Configuring the Machine Using the Control Panel
Copier Features Settings
Select Paper
Specifies the paper size used for printing copies.
When a tray is selected, the machine prints from that tray only.
When a paper size is selected, the machine checks the trays for the paper of the specified size in
the order of priority as set in [Paper Tray Priority] under system settings.
If multiple trays contain valid paper, the first tray the machine finds will be used for printing; when
that tray runs out of paper, the machine automatically switches to the next tray to continue printing.
Default: [Tray 1]
• Tray 1
• Bypass Tray
• A4
• 8 1/2 × 11
• 16K
Sort
Configures the machine to sort the output pages into sets when making multiple copies of a multipage document (P1, P2, P1, P2...).
Default: [Off]
• On
• Off
Original Type
Specifies the content of originals, to optimize copy quality.
Default: [Mixed]
• Mixed
Select this when the original contains both text and photographs or pictures.
• Text
Select this when the original contains only text and no photographs or pictures.
• Photo
Select this when the original contains photographs or pictures. Use this mode for the following
types of original:
• Photographs
• Pages that are entirely or mainly photographs or pictures, such as magazine pages.
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Copier Features Settings
Density
Specifies the image density for photocopying.
Default:
•
(Lightest)
•
•
•
•
(Darkest)
Reduce/Enlarge
Specifies the percentage by which copies are enlarged or reduced. Also, ID card copying can be
specified.
Default: [100%]
• 50%
• 71%
• 82%
• 93%
• 100%
• 122%
• 141%
• 200%
• 400%
• ID Card Copy
Sets the machine to copy the front and back sides of an ID card, or other small document,
onto the front of a single sheet of paper.
Note that enabling this setting automatically disables combined copying.
• Zoom 25-400%
Duplex/Combine
Specifies combined copying. Select a copy mode according to your original and how you want
the copy outputs to appear. For more details, see page 69 "Making Combined/2-sided Copies".
Note that enabling combined copying automatically disables ID card copying.
Default: [Off]
• Off
• 1Sd 2Orig->Comb 2on1 1Sd
Copy will be made on 1 side, on which 2 pages of 1-sided original will be printed.
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7. Configuring the Machine Using the Control Panel
• Portrait
• Landscape
• 1Sd 4Orig->Comb 4on1 1Sd
Copy will be made on 1 side, on which 4 pages of 1-sided original will be printed.
• Portrait: L to R
• Portrait: T to B
• Landscape: L to R
• Landscape: T to B
• 1 Sided Orig->2 Sided Copy
Copies two 1-sided pages on one 2-sided page.
• Portrait: T to T
• Portrait: T to B
• Landscape: T to T
• Landscape: T to B
• 1Sd 4Orig->Comb 2on1 2Sd
Copies four 1-sided pages on two 2-sided pages.
• Portrait: T to T
• Portrait: T to B
• Landscape: T to T
• Landscape: T to B
• 1Sd 8Orig->Comb 4on1 2Sd
Copies eight 1-sided pages on four 2-sided pages.
• Portrait: L to R, T to T
• Portrait: L to R, T to B
• Portrait: T to B, T to T
• Portrait: T to B, T to B
• Landscape: L to R, T to T
• Landscape: L to R, T to B
• Landscape: T to B, T to T
• Landscape: T to B, T to B
• Manual 2 Sided Scan Mode
Select this mode to make 2-sided copies using the exposure glass.
• ID Card Center Line
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Copier Features Settings
Specify whether to draw a center line when making ID card copy.
• Print
• Do not Print
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7. Configuring the Machine Using the Control Panel
Scanner Features Settings
Scan Size
Specifies the scanning size according to the size of the original.
Default: [A4]
• 8 1/2 × 14, 8 1/2 × 11, 8 1/2 × 5 1/2, 7 1/4 × 10 1/2, A4, B5, A5, Custom Size
Scanning Mode
Specifies the scanning mode using the control panel.
Default: [Color]
• B&W
The machine creates 1-bit black-and-white images. Images contain only black and white
colors.
• Color
The machine creates 8-bit color images. Images are full color.
• Gray Scale
The machine creates 8-bit black-and-white images. Images contain black and white, and
intermediate gray colors.
Max. E-mail Size
Specifies the maximum size of a file that can be sent by e-mail.
Default: [1 MB]
• 1 MB
• 2 MB
• 3 MB
• 4 MB
• 5 MB
• No Limit
Density
Specifies the image density for scanning originals.
Default:
•
(Lightest)
•
•
•
•
138
(Darkest)
Scanner Features Settings
Resolution
Specifies the resolution for scanning the original.
Default: [300 × 300dpi]
• 100 × 100dpi
• 150 × 150dpi
• 200 × 200dpi
• 300 × 300dpi
• 400 × 400dpi
• 600 × 600dpi
Compression (Color)
Specifies the color compression ratio for JPEG files. The lower the compression ratio, the higher the
quality but greater the file size.
Default: [Medium]
• Low
• Medium
• High
Limitless Scan
Sets the machine to request next originals when scanning with the exposure glass.
Default: [Off]
• Off
• On
File Type
Specifies whether to create a multi-page file containing all pages or separate single-page files
when scanning multiple pages.
Note that a scanned file can contain multiple pages only when the file format is PDF or TIFF. If the
file format is JPEG, a single-page file is created for each scanned page.
Default: [Multi-page]
• Multi-page
• Single Page
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7. Configuring the Machine Using the Control Panel
Fax Transmission Features Settings
Immediate TX
Sets the machine to send a fax immediately when the original is scanned.
Default: [Off]
• Off
Select this when using Memory Transmission.
• On
Select this when using Immediate Transmission.
• Next Fax Only
Select this when using Immediate Transmission for the next transmission only.
Resolution
Specifies the resolution to use for scanning originals.
Default: [Standard]
• Standard
Select this when the original is a printed or typewritten document with normal-sized
characters.
• Detail
Select this when the original is a document with small print.
• Photo
Select this when the original contains images such as photographs or shaded drawings.
Density
Specifies the image density to use for scanning originals.
Default: [Normal]
• Light
• Normal
• Dark
Pause Time
Specifies the length of pause time when a pause is inserted between the digits of a fax number.
Default: 3 seconds
• 1 to 15 seconds
Auto Redial
Sets the machine to redial the fax destination automatically when the line is busy or a transmission
error occurs, if the machine is in Memory Transmission mode. The number of redial attempts is
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Fax Transmission Features Settings
preset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minute
intervals.
Default: [On]
• Off
• On
Print Fax Header
Sets the machine to add a header to every fax you send. The header includes the current date and
time, user fax name and fax number of the machine, job ID, and page information.
Default: [On]
• Off
• On
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7. Configuring the Machine Using the Control Panel
Fax Features Settings
Reception Settings
Specifies the settings for receiving a fax.
• Switch RX Mode
Specifies the reception mode.
Default: [Fax Only]
• Fax Only
The machine automatically answers all incoming calls in fax reception mode.
• FAX/TEL(Mnl.)
The machine rings when it receives incoming calls. The machine receives faxes only
when you manually receive faxes.
• FAX/TAD
The machine receives faxes automatically when a fax call is received. Otherwise, the
connected telephone answering device answers the call.
• Auto Reduction
Sets the machine to reduce the size of a received fax if it is too large to print on a single sheet
of paper.
Note that the machine only reduces the size down to 74%. If further reduction is required to fit
the fax on a single sheet, it will be printed on separate sheets without being reduced.
Default: [On]
(Default may be [Off] depending on the [Country] setting under [Admin. Tools].)
• Off
• On
• Total No. of Rings (TAD)
Specifies the number of times the external telephone answering device rings before the
machine starts to receive faxes in FAX/TAD mode.
Default: 5 times
• 1 to 20 times, in increments of 1
• Number of Rings
Specifies the number of times the machine rings before it starts to receive faxes in Fax Only
mode.
Default: 1 times
• 1 to 5 times
• 2 Sided Print
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Fax Features Settings
Specifies the 2 sided print.
Default: [Off]
• Off
• 2 Sided Portrait: T to T
• 2 Sided Portrait: T to B
Delete TX Standby File
Deletes unsent fax jobs remaining in the machine's memory. The machine can store up to 5 unsent
fax jobs.
This function is only performed when selected.
• Delete Selected File
To delete a fax job, select the desired job, and then select [Yes]. Selecting [No] exits to the
previous level of the menu tree without deleting the fax job.
• Delete All Files
To delete the fax jobs, select [Yes]. Selecting [No] exits to the previous level of the menu tree
without deleting the fax job.
Communication Settings
• ECM Transmission
Sets the machine to automatically resend parts of the data that are lost during transmission.
Default: [On]
• Off
• On
• ECM Reception
Sets the machine to automatically receive parts of the data that are lost during reception.
Default: [On]
• Off
• On
• Dial Tone Detect
Sets the machine to detect a dial tone before the machine begins to dial the destination
automatically.
Default: [Detect]
• Detect
• Not Detect
• Transmission Speed
Specifies the transmission speed for the fax modem.
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Default: [33.6 Kbps]
• 33.6 Kbps
• 14.4 Kbps
• 9.6 Kbps
• 7.2 Kbps
• 4.8 Kbps
• 2.4 Kbps
• Reception Speed
Specifies the reception speed for the fax modem.
Default: [33.6 Kbps]
• 33.6 Kbps
• 14.4 Kbps
• 9.6 Kbps
• 7.2 Kbps
• 4.8 Kbps
• 2.4 Kbps
Report Print Settings
• Print TX Status Report
Sets the machine to print a transmission report automatically after a fax transmission.
When the machine is in Immediate Transmission mode, the image of the original will not be
reproduced on the report, even if [Error Only (Image Attached)] or [Every TX (Image
Attached)] is selected.
Note that if a memory error occurs for LAN-Fax transmission, a transmission report will always
be printed regardless of this setting.
The transmission report will be printed on A4 or Letter size paper.
Default: [Error Only (Image Attached)]
• Error Only
Prints a report when a transmission error occurs.
• Error Only (Image Attached)
Prints a report with an image of the original when transmission error occurs.
• Every TX
Prints a report for every fax transmission.
• Every TX (Image Attached)
Prints a report with an image of the original for every fax transmission.
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Fax Features Settings
• Do not Print
• Print Fax Journal
Sets the machine to print a fax journal automatically for every 50 fax jobs (both sent and
received).
The fax journal will be printed on A4 or Letter size paper.
Default: [Auto Print]
• Auto Print
• Do not Auto Print
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7. Configuring the Machine Using the Control Panel
Address Book Settings
Quick Dial Dest.
Specifies the fax number and name for Quick Dial entries. You can register up to 8 Quick Dial
entries.
• No.
Specifies the Quick Dial number.
• Fax No.
Specifies the fax number for Quick Dial entries. The fax number can contain up to 40
characters, including 0 to 9, pause, " ", " ", and space.
• Name
Specifies the name for Quick Dial entries. The name can contain up to 20 characters.
Fax Speed Dial Dest.
Specifies the fax number and name for Speed Dial entries. You can register up to 200 Speed Dial
entries.
• No.
Specifies the Speed Dial number.
• Fax No.
Specifies the fax number for Speed Dial entries. The fax number can contain up to 40
characters, including 0 to 9, pause, " ", " ", and space.
• Name
Specifies the name for Speed Dial entries. The name can contain up to 20 characters.
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System Settings
System Settings
Adjust Sound Volume
Specifies the volume of the sounds produced by the machine.
Default: [Low] for [Panel Key Sound], and [Middle] for other parameters.
• Panel Key Sound
Specifies the volume of the beep that sounds when a key is pressed.
• Off
• Low
• Middle
• High
• On Hook Mode
Specifies the volume of the sound from the speaker during on hook mode.
• Off
• Low
• Middle
• High
• Job End Tone
Specifies the volume of the beep that sounds when a job is complete.
• Off
• Low
• Middle
• High
• Job Error Tone
Specifies the volume of the beep that sounds when a fax transmission error occurs.
• Off
• Low
• Middle
• High
• Alarm Volume
Specifies the volume of the alarm that sounds when an operation error occurs.
• Off
• Low
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7. Configuring the Machine Using the Control Panel
• Middle
• High
Tray Paper Settings
• Paper Type: Tray 1
Specifies the paper type for tray 1.
Default: [Plain Paper]
Thin Paper, Plain Paper, Recycled Paper, Color Paper, Letterhead, Preprinted Paper,
Prepunched Paper, Label Paper, Bond Paper, Cardstock, Thick Paper 1, Thick Paper 2
• Paper Type: Bypass Tray
Specifies the paper type for bypass tray.
Default: [Plain Paper]
Thin Paper, Plain Paper, Recycled Paper, Color Paper, Letterhead, Preprinted Paper,
Prepunched Paper, Label Paper, Bond Paper, Cardstock, Envelope, Thick Paper 1, Thick
Paper 2, OHP
• Paper Size: Tray 1
Specifies the paper size for tray 1.
Default:
[A4],
[8 1/2 × 11]
A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 8 ×
13, 8 1/2 × 13, 8 1/4 × 13, 16K, Custom Size
• Paper Size: Bypass Tray
Specifies the paper size for bypass tray.
Default:
[A4],
[8 1/2 × 11]
A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2,
16K, 4 1/8 × 9 1/2, 3 7/8 × 7 1/2, C5 Env, C6 Env, DL Env, Custom Size
• Bypass Tray Priority
Specifies how print jobs using the bypass tray are handled.
Default: [Machine Setting(s)]
• Machine Setting(s)
The machine prints all print jobs according to the machine’s settings.
An error will occur if the paper size/type settings of the machine and printer driver do
not match.
• Any Size/Type
The machine prints all print jobs according to the printer driver’s settings.
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System Settings
Printing proceeds even if the paper size/type settings of the machine and printer driver
do not match. However, if the paper is too small for the print job, the printed image will
be cropped.
• Any Custom Size/Type
The machine prints custom size print jobs according to the printer driver’s settings and
prints standard size print jobs according to the machine’s settings.
For custom size print jobs, printing proceeds even if the paper size/type settings of the
machine and printer driver do not match. However, if the paper is too small for the print
job, the printed image will be cropped.
For standard size print jobs, an error will occur if the paper size/type settings of the
machine and printer driver do not match.
• Paper Tray Priority
Specifies the tray that the machine checks first for paper that can be used for the job when a
tray is set to be selected automatically.
If multiple trays contain valid paper, the first tray the machine finds will be used for printing;
when that tray runs out of paper, the machine automatically switches to the next tray to
continue printing.
Default for all functions: [Tray 1]
• Printer
Selects a tray to check first when automatic tray selection is specified for the print job.
• Tray 1
• Bypass Tray
• Copier
Selects a tray to check first when [A4], [8 1/2 × 11], or [16K] is selected for [Select
Paper] under copy settings.
• Tray 1
• Bypass Tray
• Size Mismatch Detection
Sets the machine to report an error if the paper size does not match the print job's settings.
Default: [Off]
• Off
• On
I/O Timeout
• USB
Specifies how many seconds the machine waits for print data, if the data is interrupted while it
is being sent from the computer via USB. If the machine does not receive any more data within
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7. Configuring the Machine Using the Control Panel
the time specified here, the machine only prints the data it has received. If printing is frequently
interrupted by data from other ports, increase the timeout period.
Default: [60 sec.]
• 15 sec.
• 60 sec.
• 300 sec.
• Network
Specifies how many seconds the machine waits for print data, if the data is interrupted while it
is being sent from the computer via network. If the machine does not receive any more data
within the time specified here, the machine only prints the data it has received. If printing is
frequently interrupted by data from other ports, increase the timeout period.
Default: [60 sec.]
• 15 sec.
• 60 sec.
• 300 sec.
• Fixed USB Port
Specifies whether the same printer/LAN-Fax driver can be used for multiple machines or not
under USB connection.
Default: [Off]
• Off
You must install the printer/LAN-Fax driver separately for individual machines, because
the machine other than the original will be recognized as a new device upon USB
connection.
• On
The same printer/LAN-Fax driver you have installed in your computer can be used with
any machine other than the one originally used for installation, if the machine is of the
same model.
Auto Continue
Sets the machine to ignore an error with paper size or type and continue printing. The printing stops
temporarily when an error is detected, and restarts automatically after about ten seconds using the
settings made on the control panel.
Default: [Off]
• Off
• On
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System Settings
Toner Saving
Sets the machine to print using a reduced amount of toner (for prints made by the copier function
only).
Default: [Off]
• Off
• On
Supplies Status
Displays information about consumables. To replace the fusing unit, transfer roller, or paper feed
roller, contact your sales or service representative.
• Print Cart.:
Displays the remaining amount of toner.
(New),
(Needs replacing)
• Fusing Unit:
Displays the remaining life of the fusing unit.
(New),
(Needs replacing)
• Transfer Roller:
Displays the remaining life of the transfer roller.
(New),
(Needs replacing)
• Paper Feed Roller:
Displays the remaining life of the paper feed roller.
(New),
(Needs replacing)
Scanner Carriage
• Lock Scnr. Carriage
Returns the scanning unit inside the machine to its original position. Before transporting the
machine, use this function to return the scanning unit to its original position.
Press [Yes] to return the scanning unit to its original position. Press [No] to exit to the previous
level of the menu tree without returning the scanning unit to its original position.
Printer Registration
Adjust the registration of each tray if necessary. You can adjust the registration value between -15
and +15 (that is, -1.5 and +1.5 mm, in 0.1 mm increments).
Default: 0 for all parameters
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7. Configuring the Machine Using the Control Panel
• Horiz.: Tray 1
Select this to adjust the tray 1 registration horizontally.
• Vert.: Tray 1
Select this to adjust the tray 1 registration vertically.
• Horiz.: Bypass Tray
Select this to adjust the bypass tray registration horizontally.
• Vert.: Bypass Tray
Select this to adjust the bypass tray registration vertically.
• Horiz.: Duplex: Back
Select this to adjust the registration of the back of duplex printing horizontally.
• Vert.: Duplex: Back
Select this to adjust the registration of the back of duplex printing vertically.
Low Humidity Mode
If the machine is used in a room where humidity level is low, black lines of a few millimeters thick
may appear on printouts with 75-millimeter spaces in between. Selecting [On] for this setting may
prevent these lines from appearing (wait for about one day until this setting becomes effective).
Note that when this setting is enabled, the machine automatically performs self-maintenance in
every 10 minutes.
Default: [Off]
• On
• Off
Image Density
Adjusts the density of images on prints.
Default: 0
• -3 to +3
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Printing Lists/Reports
Printing Lists/Reports
Printing the Configuration Page
1. Press the [User Tools] key.
cvw104
2. Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key.
3. Press the [ ] or [ ] key to select [Configuration Page], and then press the [OK] key.
4. Press [Yes] in the confirmation screen.
Types of Lists/Reports
• Reports will be printed on A4 or Letter size paper. Load one of these sizes of paper into the tray
before printing reports.
Configuration Page
Prints general information and the current configurations of the machine.
Fax Journal
Prints a fax transmission and reception journal for the last 50 jobs.
TX Standby File List
Prints a list of fax jobs remaining in the machine's memory to be printed, sent, or forwarded.
Quick Dial Dest. List
Prints a list of scan and fax Quick Dial entries.
Fax Speed Dial Dest. List
Prints a list of Speed Dial entries.
• Sort by Speed Dial No.
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7. Configuring the Machine Using the Control Panel
Prints the list with the entries sorted by Speed Dial registration number.
• Sort by Name
Prints the list with the entries sorted by name.
Scanner Dest. List
Prints a list of scan destinations.
Scanner Journal
Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and Scan to Folder
transmissions.
Maintenance Page
Prints the maintenance page.
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Printer Features Settings
Printer Features Settings
List/Test Print
Prints lists showing configurations on the machine.
The lists will be printed on A4 or Letter size paper.
• Config. Page
Prints general information and the current configurations of the machine.
• Menu List
Prints the machine's function menus.
• Test Page
Prints a test page for checking the single-sided printing condition. The test page contains
network settings.
• PCL Font List
Prints installed PCL font list.
• Duplex Test Page
Prints a test page for checking the duplex printing condition.
System
• Copies
Sets the machine to print the specified number of sets.
This setting is disabled if the number of pages to print is specified by the printer driver.
Default: 1
• 1 to 999
• Sub Paper Size
Sets the machine to print onto paper of another size if the specified paper is not loaded in any
tray. Alternative sizes are preset to A4 and Letter.
Default: [Off]
• Auto
• Off
• Default Page Size
Specifies the paper size to be used when the paper size is not specified in the print job.
Default:
[A4],
[8 1/2 × 11]
• A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2,
7 1/4 × 10 1/2, 8 × 13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2,
3 7/8 × 7 1/2, C5 Env, C6 Env, DL Env
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7. Configuring the Machine Using the Control Panel
• Duplex
Sets the machine to print on both sides of paper according to the specified binding method.
Default: [None]
• None
• Long Edge Bind
• Short Edge Bind
• Blank Page Print
Sets the machine to print blank pages.
When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if
you select [Off].
Note that this setting has lower priority than the printer driver's blank page setting.
Default: [On]
• On
• Off
• Print Error Report
Sets the machine to print an error page when the machine detects a printer or memory error.
Default: [Off]
• On
• Off
PCL Menu
Specifies conditions when using PCL for printing.
• Orientation
Specifies the page orientation.
Default: [Portrait]
• Portrait
• Landscape
• Form Lines
Specifies the number of lines per page.
Default:
64,
60
• 5 to 128
• Font Number
Specifies the ID of the default font you want to use.
Default: 0
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Printer Features Settings
• 0 to 89
• Point Size
Specifies the point size for the default font.
This setting is effective only for a variable-space font.
Default: 12.00 points
• 4.00 to 999.75 (you can use the [ ] or [ ] key to change the value in 0.25 increments)
• Font Pitch
Specifies the number of characters per inch for the default font.
This setting is effective only for fixed-space fonts.
Default: 10.00 pitch
• 0.44 to 99.99
• Symbol Set
Specifies the character set for the default font. The following sets are available:
Default: [PC-8]
• Roman-8, Roman-9, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852,
PC-858, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ,
Math-8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO
21, ISO 60, ISO 69, Win 3.0, MC Text, ISO L6, ISO L9, PC-775, PC-1004, Win
Baltic
• Courier Font
Specifies a courier-type font.
Default: [Regular]
• Regular
• Dark
• Ext. A4 Width
Sets the machine to extend the width of the printable area of A4 size paper, reducing side
margin width.
Default: [Off]
• On
• Off
• Append CR to LF
Sets the machine to append a CR code to each LF code to print text data clearly.
Default: [Off]
• On
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7. Configuring the Machine Using the Control Panel
• Off
• Resolution
Specifies the print resolution in dots per inch.
Default: [600 × 600 dpi]
• 600 × 600 dpi
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Network Settings
Network Settings
• Depending on the settings you change, the machine might need to be restarted.
• Depending on the model you are using, some items might not appear.
Ethernet
• MAC Address
Displays the machine's MAC address.
• Ethernet Speed
Displays the current Ethernet speed setting.
• 100Mbps Full Duplex
• 100Mbps Half Duplex
• 10Mbps Full Duplex
• 10Mbps Half Duplex
• Ethernet Unavailable
Appears when a network cable is not connected.
• Set Ethernet Speed
Specifies the speed for Ethernet communication. Select a speed that matches your network
environment.
For most networks, the default setting is the optimum setting.
Default: [Auto Select]
• Auto Select
• 100Mbps Full Duplex
• 100Mbps Half Duplex
• 10Mbps Full Duplex
• 10Mbps Half Duplex
Wi-Fi (Type 2 model only)
• Wi-Fi Enable
Select whether to enable or disable Wireless LAN.
Default: [Enable]
• Disable
• Enable
If [Disable] is set, [Wi-Fi Status], [MAC Address], [Current Connection], [Setup Wizard], and
[WPS] are not displayed.
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7. Configuring the Machine Using the Control Panel
• Wi-Fi Status
Displays the current connection status.
• MAC Address
Displays the machine's MAC address.
• Current Connection
Displays detailed information about the connection, such as the SSID and the wireless signal
strength.
• Setup Wizard
Displays the procedure for manually connecting to a wireless LAN. It leads you step-by-step
through configuring the settings for connecting with a wireless LAN.
• WPS
Connects with one touch using WPS (Wi-Fi Protected Setup). For details, see Wi-Fi Settings
Guide.
IPv4 Configuration
• DHCP
Sets the machine to receive its IPv4 address, subnet mask, and default gateway address
automatically from a DHCP server.
Default: [Inactive]
• Inactive
• Active
• IP Address
Specifies the machine's IPv4 address when DHCP is not used.
Use this menu to check the current IP address when DHCP is used.
Default: XXX.XXX.XXX.XXX
The numbers represented by "X" vary according to your network environment.
• Subnet Mask
Specifies the machine's subnet mask when DHCP is not used.
Use this menu to check the current subnet mask when DHCP is used.
Default: XXX.XXX.XXX.XXX
The numbers represented by "X" vary according to your network environment.
• Gateway Address
Specifies the machine's default gateway address when DHCP is not used.
Use this menu to check the current default gateway address when DHCP is used.
Default: XXX.XXX.XXX.XXX
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Network Settings
The numbers represented by "X" vary according to your network environment.
• IP Address Method
Displays the IP address acquisition method.
• IP Not Ready
• DHCP
• Manual Config.
• Default IP
IPv6 Configuration
• IPv6
Select whether to enable or disable IPv6.
Default: [Active]
• Active
• Inactive
• DHCP
Sets the machine to receive its IPv6 address from a DHCP server.
Default: [Inactive]
• Active
• Inactive
• IP Address (DHCP)
Displays the IPv6 address obtained from a DHCP server.
• Manual Config. Address
• Manual Config. Address
Specifies the machine's IPv6 address when DHCP is not used. Can contain up to 46
characters.
For details about entering characters, see page 101 "Entering Characters".
• Prefix Length
Specifies the prefix length, using a value between 0 and 128.
• Gateway Address
Specifies the IPv6 address of the default gateway. Can contain up to 46 characters.
For details about entering characters, see page 101 "Entering Characters".
• Stateless Address
Displays the IPv6 stateless addresses obtained from a Router Advertisement.
• Stateless Address 1
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7. Configuring the Machine Using the Control Panel
• Stateless Address 2
• Stateless Address 3
• Stateless Address 4
• Link-local Address
Displays the IPv6 link local address.
• Contact your network administrator for information about the network configuration.
Wireless LAN Setup (Type 2 model only)
This section describes how to configure the wireless LAN settings manually using the control panel. For
easy setup using WPS (Wi-Fi Protected Setup), see Wi-Fi Settings Guide.
• If [Disable] is specified for the [Wi-Fi Enable] setting, you cannot use the [Setup Wizard]. Specify
[Enable] for the [Wi-Fi Enable] setting first. If you change the [Wi-Fi Enable] setting, the machine
must be restarted.
• Ensure that the router, access point, or device equipped with a wireless LAN, etc., is turned on.
• Also, check the authentication method and the name of the router, access point, or device
equipped with a wireless LAN (SSID/IBSS) in advance.
Infrastructure mode
Use the following procedure to connect to the wireless LAN router or access point manually.
1. Press the [User Tools] key.
2. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.
If you are requested to enter a password, enter the password using the number keys, and then
press the [OK] key.
3. Press the [ ] or [ ] key to select [Wi-Fi], and then press the [OK] key.
4. Press the [ ] or [ ] key to select [Setup Wizard], and then press the [OK] key.
5. Press the [ ] or [ ] key to select [Infrastructure], and then press the [Next] key.
6. Press the [ ] or [ ] key to select the destination SSID, and then press the [Next] key.
If you cannot find the destination SSID, check that the device is turned on.
When entering the SSID, select [SSID], and then press the [Next] key.
The SSID entry screen appears. Enter the SSID using the number keys, and then press the [Next]
key.
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Network Settings
7. Press the [ ] or [ ] key to select the authentication method, and then press the [Next]
key.
Select the same method that the router or access point is using.
8. Press the [ ] or [ ] key to select the encryption method, and then press the [Next] key.
Select the same method that the router or access point is using.
9. Enter the encryption key and ID using the number keys, and then press the [Connect] key.
• The ID is used for identifying the encryption key. You can register four encryption keys (ID 1 to
4).
10. Press [Yes] key.
Wait for a while. If "Connected" appears, the setting is completed.
Ad Hoc mode
This section explains the procedure for connecting directly to devices equipped with a wireless LAN,
such as a notebook computer (peer-to-peer).
• In Ad Hoc network, every device must be manually assigned an IP address for TCP/IP if there is no
DHCP server.
• In Ad Hoc mode, only Open System or WEP encryption is supported. WPA2-PSK authentication is
not supported.
1. Press the [User Tools] key.
2. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.
If you are requested to enter a password, enter the password using the number keys, and then
press the [OK] key.
3. Press the [ ] or [ ] key to select [Wi-Fi], and then press the [OK] key.
4. Press the [ ] or [ ] key to select [Setup Wizard], and then press the [OK] key.
5. Press the [ ] or [ ] key to select [Ad-Hoc], and then press the [Next] key.
6. Press the [ ] or [ ] key to select a communication channel, and then press the [Next] key.
Select a channel that corresponds to the device that you are going to connect with.
7. Press the [ ] or [ ] key to select the destination device name (IBSS), and then press the
[Next] key.
If you cannot find the destination, check that the device is turned on.
When entering the device name, select [SSID], and then press the [Next] key. The SSID entry
screen appears. Enter the device name using the number keys, and then press the [Next] key.
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7. Configuring the Machine Using the Control Panel
8. Press the [ ] or [ ] key to select [Open system], and then press the [Next] key.
9. Press the [ ] or [ ] key to select [None] or one of the WEP settings, and then press the
[Next] key.
10. Enter the encryption key and ID using the number keys, and then press the [Connect] key.
• The ID is used for identifying the encryption key. You can register four encryption keys (ID 1 to
4).
11. Press [Yes] key.
Wait for a while. If “"Connected"” appears, the settings are complete.
IPv6 Automatic Settings
This section explains how to set the machine to receive an IPv6 address automatically.
• A router with DHCP function or a DHCP server is required.
1. Connect the printer to the router or the hub using the Ethernet cable.
2. Turn on the machine.
3. Press the [User Tools] key.
4. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.
5. Press the [ ] or [ ] key to select [IPv6 Configuration], and then press the [OK] key.
6. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key.
7. Press the [ ] or [ ] key to select [Active], and then press the [OK] key.
8. Press the [User Tools] key to return to the initial screen.
9. If you are requested to restart the machine, turn off the machine, and then turn it back on.
IPv6 Manual Settings
This section explains how to assign the machine's IPv6 address manually.
1. Connect the printer to the router or the hub using the Ethernet cable.
2. Turn on the machine.
3. Press the [User Tools] key.
4. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.
5. Press the [ ] or [ ] key to select [IPv6 Configuration], and then press the [OK] key.
6. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key.
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Network Settings
7. Press the [ ] or [ ] key to select [Inactive], and then press the [OK] key.
8. Press the [ ] or [ ] key to select [Manual Config. Address], and then press the [OK] key.
9. Press the [ ] or [ ] key to select [Manual Config. Address], and then press the [OK] key.
10. Enter the machine’s IPv6 address using the number keys, and then press the [OK] key.
11. Press the [ ] or [ ] key to select [Prefix Length], and then press the [OK] key.
12. Enter the prefix length using the number keys, and then press the [OK] key.
13. Press the [ ] or [ ] key to select [Gateway Address], and then press the [OK] key.
14. Enter the gateway address using the number keys, and then press the [OK] key.
15. Press the [User Tools] key to return to the initial screen.
16. If you are requested to restart the machine, turn off the machine, and then turn it back on.
165
7. Configuring the Machine Using the Control Panel
Administrator Settings
Set Date/Time
Sets the date and time of the machine’s internal clock.
• Set Date
Specifies the date of the machine’s internal clock.
Only dates that correspond with the year and month can be set. Incompatible dates will be
refused.
Default date format:
[Day/Month/Year],
[Year/Month/Day]
• Date format: Month/Day/Year, Day/Month/Year, or Year/Month/Day
Year: 2000 to 2099
Month: 1 to 12
Day: 1 to 31
• Set Time
Sets the time of the machine’s internal clock.
Default time format:
[24-hour Format],
[12-hour Format]
• Time format: 12-hour Format, 24-hour Format
AM/PM stamp: AM, PM (for 12-hour Format)
Hour: 0 to 23 (for 24-hour Format), or 1 to 12 (for 12-hour Format)
Minute: 0 to 59
Program Fax Information
Specifies the fax name and fax number of the machine.
• Number:
Specifies the fax number of the machine using up to 20 characters, including 0 to 9, space,
and "+".
• Name:
Specifies the fax name of the machine using up to 20 alphanumeric characters and symbols.
Dial/Push Phone
Specifies the line type of the telephone line.
To configure this setting, contact your telephone company and select the setting based on your
telephone line. Selecting a wrong setting may cause failures in fax transmissions.
[Dial Phone (20PPS)] may not appear depending on the country setting of the machine.
Default: [Push Phone]
• Push Phone
166
Administrator Settings
• Dial Phone (10PPS)
• Dial Phone (20PPS)
PSTN / PBX
Sets the machine to connect to the public switched telephone network (PSTN) or a private branch
exchange (PBX).
Default: [PSTN]
• PSTN
• PBX
PBX Access Number
Specifies the dial number to access the outside line when the machine is connected to a PBX.
Make sure that this setting matches the setting of your PBX. Otherwise, you may not be able to send
faxes to outside destinations.
Default: 0
• 0 to 999
Function Priority
Specifies the mode that is activated when the power is turned on, or if the time specified for [System
Auto Reset Timer] elapses without activity while the initial screen of the current mode is displayed.
Default: [Copier]
• Copier
• Facsimile
• Scanner
System Auto Reset Timer
Sets the machine to return to the mode specified in [Function Priority].
Default: [On] (30 seconds)
• On (30 sec., 1 min., 2 min., 3 min., 5 min., 10 min.)
• Off
Energy Saver Mode
Sets the machine to enter Energy Saver mode, Energy Saver mode 1 or Energy Saver mode 2, to
reduce power consumption. The machine recovers from Energy Saver mode when it receives a
print job, prints a received fax, or when the [Copy] or [Start] key is pressed.
• EnergySaverMode 1
The machine enters Energy Saver mode 1 if the machine has been idle for about 30 seconds.
It takes less time to recover from Energy Saver mode 1 than from power-off state or Energy
Saver mode 2, but power consumption is higher in Energy Saver mode 1 than in Energy
Saver mode 2.
167
7. Configuring the Machine Using the Control Panel
Default: [Off]
• Off
• On (30 seconds)
• EnergySaverMode 2
The machine enters Energy Saver mode 2 after the period of time specified for this setting is
passed. The machine consumes less power in Energy Saver mode 2 than in Energy Saver
mode 1, but it takes longer to recover from Energy Saver mode 2 than from Energy Saver
mode 1.
Default: [On] (1 minute)
• On (1 to 240 minutes)
• Off
Language
Specifies the language used on the screen and in reports.
The default value for this setting is the language you have specified during the Initial Setup, which is
required after turning on the machine for the first time.
Country
Selects the country in which the machine is used. The country code you specify determines the time
and date display format and the default values of the fax transmission-related settings.
Make sure to select the country code correctly. Selecting a wrong country code may cause failures
in fax transmissions.
The default value for this setting is the country code you have specified during the Initial Setup,
which is required after turning on the machine for the first time.
Reset Settings
Be sure not to clear the settings by mistake.
• Reset All Settings
Resets the machine's settings to their defaults except the following:
• Network settings
• Fax destinations
• [Printer Registration], [Low Humidity Mode], and [Image Density] settings under system
settings
• Scan destinations (configured using Web Image Monitor)
• User restriction settings (configured using Web Image Monitor)
• IPsec settings (configured using Web Image Monitor)
Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing
the settings.
168
Administrator Settings
• Reset Network Settings
Resets the network settings to their defaults.
Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing
the settings.
• Clear Address Book
Clears the fax Quick Dial/Speed Dial destinations.
Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing
the destinations.
Admin. Tools Lock
Specifies a four-digit password for accessing the [Address Book], [Network Settings], and [Admin.
Tools] menus.
Do not forget this password.
• On (0000 to 9999)
• Off
IPsec
Selects whether to enable or disable IPsec.
This function appears only when a password is specified under [Admin. Tools Lock].
Default: [Inactive]
• Active
• Inactive
Fax Number Confirmation
Sets the machine to require a fax number to be entered twice when specifying a destination
manually.
When this function is enabled, you cannot use the On Hook Dial function.
This function appears only when a password is specified under [Admin. Tools Lock].
Default: [Off]
• On
• Off
Shrtct to Func.
Assigns one of the following functions to the [Shortcut to Func.] key on the control panel.
Default: [ID Card Copy Mode]
• ID Card Copy Mode
• Fax Immediate TX
• Select Scanner Dest.
169
7. Configuring the Machine Using the Control Panel
• Dup/Comb Copy
170
8. Configuring the Machine Using
Utilities
Using Web Image Monitor
• To operate the machine via Web Image Monitor, you must first configure the machine's TCP/IP or
wireless LAN settings. For details, see page 159 "Network Settings".
• Some items might not appear, depending on the model type you are using.
• Some items can also be configured using the control panel.
Available operations
The following operations can be performed remotely using Web Image Monitor on a computer:
• Displaying the machine’s status or settings
• Configuring the machine's settings
• Registering the scan and fax destinations
• Configuring the network settings
• Configuring the IPsec settings
• Printing reports
• Setting the administrator password and e-mail address
• Resetting the machine's configuration to the factory default
• Creating backup files of the machine's configuration
• Restoring the machine's configuration from backup files
• Configuring the machine's date and time
• Configuring the machine's Energy Saver mode setting
Supported Web browsers
• Internet Explorer 6 or later
• Firefox 3.0 or later
• Safari 3.0 or later
171
8. Configuring the Machine Using Utilities
Displaying Top Page
When you access the machine using Web Image Monitor, the top page appears in your browser's
window.
1. Launch the Web browser.
2. In the Web browser’s address bar, enter “http://(machine’s IP address)/” to access the
machine.
If a DNS or WINS server is used and the machine’s host name has been specified, you can enter
the host name instead of the IP address.
The top page of Web Image Monitor appears.
Top page
Every Web Image Monitor page is divided into the following areas:
CVW250
1. Menu area
Clicking a menu shows its contents in the main area.
2. Tab area
Contains tabs for switching between information and settings you want to see or configure.
3. FAQs/Knowledge Base
Provides answers to frequently asked questions and other useful information about using this
machine.
An internet connection is required to view this information.
4. Main area
Displays the contents of the item selected in the menu area.
172
Displaying Top Page
Information in the main area is not automatically updated. Click [Refresh] at the upper-right in the
main area to update the information. Click the Web browser's [Refresh] button to refresh the entire
browser screen.
• If you use an older version of a supported Web browser or the Web browser has JavaScript and
cookies disabled, display and operation problems may occur.
• If you are using a proxy server, configure the Web browser settings as necessary. For details about
the settings, contact your network administrator.
• The previous page may not appear even if the back button of the Web browser is clicked. If this
happens, click the refresh button of the Web browser.
• The FAQs (Frequently Asked Questions)/Knowledge Base are not available in certain languages.
Changing the Interface Language
Select the desired interface language from the [Language] list.
173
8. Configuring the Machine Using Utilities
Checking the System Information
Click [Home] to display the main page of Web Image Monitor. You can check the current system
information on this page.
This page contains three tabs: [Status], [Counter], and [Machine Information].
Status Tab
Item
Description
Model Name
Shows the name of the machine.
Location
Shows the location of the machine as registered on the [SNMP] page.
Contact
Shows the contact information of the machine as registered on the [SNMP]
page.
Host Name
Shows the host name specified in [Host Name] on the [DNS] page.
Device Status
Shows the current messages on the machine's display.
Status
Item
Description
Print Cartridge
Shows the amount of toner remaining.
Fusing Unit
Shows the remaining life of the fusing unit, as "Status OK", "Replacement
Required Soon" or "Replacement Required".
For replacing, contact your sales or service representative.
Transfer Roller
Shows the remaining life of the transfer roller, as "Status OK", "Replacement
Required Soon" or "Replacement Required".
For replacing, contact your sales or service representative.
Paper Feed Roller
Shows the remaining life of the paper feed roller, as "Status OK",
"Replacement Required Soon" or "Replacement Required".
For replacing, contact your sales or service representative.
Paper Tray
Item
Tray 1
174
Description
Shows the current state and paper size/type setting of tray 1.
Checking the System Information
Item
Bypass Tray
Description
Shows the current state and paper size/type setting of the bypass tray.
• If a non-genuine print cartridge is installed, toner life cannot be reliably indicated.
Counter Tab
Page Counter
Item
Printer
Description
Shows the following for pages printed using the printer function:
• Total number of pages printed using the printer function, and lists/
reports printed from the [List/Test Print] menu under [Printer Features]
• Number of color pages (always shows 0)
• Number of black-and-white pages printed using the printer function
Scanner
Shows the following for pages scanned using the scanner function:
• Total number of pages
• Number of color pages
• Number of black-and-white pages
Copier
Shows the following for pages printed using the copier function:
• Total number of pages
• Number of color pages (always shows 0)
• Number of black-and-white pages
Fax
Shows the following for public telephone line faxes:
• Total number of pages sent and received
• Number of pages sent
• Number of pages received
175
8. Configuring the Machine Using Utilities
Print Counter
Item
Page Total
Description
Shows the total number of all prints from the machine:
• Pages printed using the printer, copy, and fax functions
• Lists/Reports printed from the [Print List/Report] menu
• Lists/Reports printed from the [List/Test Print] menu under [Printer
Features]
Duplex
Item
Duplex Total Page
Description
Shows the total number of sheets printed on both sides.
Machine Information Tab
Machine Information
Item
176
Description
Firmware Version
Shows the version of firmware installed on the machine.
Engine FW Version
Shows the version of firmware for the machine engine.
Machine ID
Shows the identification number of the machine.
Fax Card
Shows that a fax card is installed.
Total Memory
Shows the total memory installed on the machine.
Configuring the System Settings
Configuring the System Settings
Click [System Settings] to display the page for configuring the system settings.
This page contains the following tabs: [Sound Volume Adjustment], [Tray Paper Settings], [Copier],
[Fax], [Priority Tray], [Toner Saving], [I/O Timeout], and [Shortcut to Function].
Sound Volume Adjustment Tab
Sound Volume Adjustment
Item
Description
Panel Key Sound
Select the volume of the beep that sounds when a key is pressed from [Off],
[Low], [Middle], or [High].
On Hook Mode
Select the volume of the sound from the speaker during on hook mode from
[Off], [Low], [Middle], or [High].
Job End Tone
Select the volume of the beep that sounds when a job is complete from
[Off], [Low], [Middle], or [High].
Job Error Tone
Select the volume of the beep that sounds when a fax transmission error
occurs from [Off], [Low], [Middle], or [High].
Alarm Volume
Select the volume of the alarm that sounds when an operation error occurs
from [Off], [Low], [Middle], or [High].
Tray Paper Settings Tab
Tray 1
Item
Paper Size
Description
Select the paper size for tray 1 from the following:
A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7
1/4 × 10 1/2, 8 × 13, 8 1/2 × 13, 8 1/4 × 13, 16K, Custom Size
Paper Type
Select the paper type for tray 1 from the following:
Thin Paper (52 to 64g/m2), Thick Paper 1 (100 to 130g/m2), Thick
Paper 2 (131 to 162g/m2), Plain Paper, Recycled Paper, Color Paper,
Preprinted Paper, Prepunched Paper, Letterhead, Bond Paper, Cardstock,
Label Paper
177
8. Configuring the Machine Using Utilities
Bypass Tray
Item
Paper Size
Description
Select the paper size for the bypass tray from the following:
A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7
1/4 × 10 1/2, 16K, 4 1/8 × 9 1/2, 3 7/8 × 7 1/2, C5 Env, C6 Env, DL
Env, Custom Size
Paper Type
Select the paper type for the bypass tray from the following:
Thin Paper (52 to 64g/m2), Thick Paper 1 (100 to 130g/m2), Thick
Paper 2 (131 to 162g/m2), Plain Paper, Recycled Paper, Color Paper,
Preprinted Paper, Prepunched Paper, Letterhead, Bond Paper, Cardstock,
Label Paper, Envelope, OHP
Bypass Tray Setting Priority
Item
Bypass Tray Setting
Priority
Description
Select how print jobs using the bypass tray are handled.
• System Settings
The machine prints all print jobs according to the machine’s settings.
An error will occur if the paper size/type settings of the machine and
printer driver do not match.
• Any Size/Type
The machine prints all print jobs according to the printer driver’s
settings.
Printing proceeds even if the paper size/type settings of the machine
and printer driver do not match, but if the paper is too small for the
print job, the printed image will be cropped.
• Any Custom Size/Type
The machine prints custom size print jobs according to the printer
driver’s settings and prints standard size print jobs according to the
machine’s settings.
For custom size print jobs, printing proceeds even if the paper size/
type settings of the machine and printer driver do not match, but if the
paper is too small for the print job, the printed image will be cropped.
For standard size print jobs, an error will occur if the paper size/type
settings of the machine and printer driver do not match.
Size Mismatch
Detection
178
Select whether to set the machine to report an error if the paper size does
not match the print job's settings.
Configuring the System Settings
Copier Tab
Select Paper
Item
Select Paper
Description
Select the paper size used for printing copies from the following: [Tray 1],
[Bypass Tray], [A4], [8 1/2 × 11], or [16K].
When a tray is selected, the machine prints from that tray only. When a
paper size is selected, the machine checks the trays for the paper of the
specified size in the order of priority as set in [Copier] in the [Priority Tray]
page.
If multiple trays contain valid paper, the first tray the machine finds will be
used for printing; when that tray runs out of paper, the machine
automatically switches to the next tray to continue printing.
Separation Line
Specify whether to print a line in the middle of the printed paper when
making ID card copy or combined copy.
Fax Tab
Fax Number Confirmation
Item
Fax Number
Confirmation
Description
Enable this setting to configure the machine to require a fax number to be
entered twice when specifying a destination manually.
This setting appears only when the administrator password is set in the
[Administrator] page.
2 Sided Print
Specify whether to print received faxes on both sides of paper.
179
8. Configuring the Machine Using Utilities
Priority Tray Tab
Priority Tray
Item
Printer
Description
Select the tray that the machine checks first for paper that can be used for
the job from [Tray 1] or [Bypass Tray].
If automatic tray selection is specified for the print job and multiple trays
contain valid paper, the first tray the machine finds will be used for printing;
when that tray runs out of paper, the machine automatically switches to the
next tray to continue printing.
Copier
Select the tray that the machine checks first for paper that can be used for
the job from [Tray 1] or [Bypass Tray].
If [A4], [8 1/2 × 11], or [16K] is selected for [Select Paper] in the [Copier]
page and multiple trays contain valid paper, the first tray the machine finds
will be used for printing; when that tray runs out of paper, the machine
automatically switches to the next tray to continue printing.
Toner Management Tab
Toner Management
Item
Toner Saving
180
Description
Enable this setting to print using a reduced amount of toner when printing
out copies.
Configuring the System Settings
I/O Timeout Tab
I/O Timeout
Item
Fixed USB Port
Description
Specifies whether the same printer/LAN-Fax driver can be used for multiple
machines or not under USB connection.
If this setting is enabled, the same printer/LAN-Fax driver you have
installed in your computer can be used with any machine other than the one
originally used for installation, if the machine is of the same model.
If disabled, you must install the printer/LAN-Fax driver separately for
individual machines, because the machine other than the original will be
recognized as a new device upon USB connection.
Shortcut to Function Tab
Shortcut to Function
Item
Shortcut to Function
Settings
Description
Assigns one of the following functions to the [Shortcut to Func.] key on the
control panel.
• [ID Card Copy Mode]
• [Fax Immediate TX]
• [Select Scanner Destination]
• [Duplex/Combine Copy]
181
8. Configuring the Machine Using Utilities
Registering Destinations
Scan and fax destinations can be registered using Web Image Monitor.
A maximum of 100 scan destinations and 208 fax destinations (8 Quick Dial and 200 Speed Dial
destinations) can be registered. See the scan and fax sections for more information on registering
destinations.
For details about registering scan destinations, see page 82 "Registering Scan Destinations".
For details about registering fax destinations using Web Image Monitor, see page 103 "Registering Fax
Destinations".
182
Configuring the Network Settings
Configuring the Network Settings
Click [Network Settings] to display the page for configuring the network settings.
This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application],
[DNS], [Auto E-mail Notification], [SNMP], [SMTP], [POP3], and [Wireless] (Type 2 model only).
• Depending on the settings you change, the machine might need to be restarted.
• Depending on the model you are using, some items might not appear.
Network Status Tab
General Status
Item
Description
Ethernet Speed
Shows the type and speed of the network connection.
IPP Printer Name
Shows the name used to identify the machine on the network.
Network Version
Shows the version of the machine's network module (a part of the machine
firmware).
Ethernet MAC Address
Shows the Ethernet MAC address of the machine.
Active Interface
Shows the active communication method.
TCP/IP Status
Item
Description
DHCP
Select whether the machine should receive a dynamic IPv4 address
automatically using DHCP. To use DHCP, select [Active]. When enabled,
the items below cannot be configured.
IP Address
Enter the IPv4 address for the machine.
Subnet Mask
Enter the subnet mask of the network.
Gateway
Enter the IPv4 address of the network gateway.
183
8. Configuring the Machine Using Utilities
IPv6 Configuration Tab
IPv6
Item
IPv6
Description
Select whether to enable or disable IPv6. You cannot disable IPv6 using
Web Image Monitor if the machine is currently in use in an IPv6
environment. In this case, use the control panel to disable [IPv6] under
network settings.
When disabled, [DHCP], [Manual Configuration Address], [Prefix Length],
and [Gateway Address] below cannot be configured.
IPv6 Address
Item
Description
DHCP
Select whether or not the machine obtains its IPv6 address from a DHCP
server.
IP Address (DHCP)
Displays the IPv6 address obtained from the DHCP server when [DHCP] is
set to [Active].
Stateless Address
Displays up to four stateless auto addresses.
Gateway Address
Displays the machine's default gateway address.
Link-local Address
Displays the link local address of the machine. The link local address is an
address that is valid only inside the local network (local segment).
Manual Configuration
Address
Enter the machine's IPv6 address. Can contain up to 39 characters.
Prefix Length
Enter the prefix length, using a value between 0 and 128.
Gateway Address
Enter the default gateway's IPv6 address. Can contain up to 39 characters.
Network Application Tab
Scanner Send Setting
Item
E-mail
184
Description
Select to enable the Scan to E-mail feature.
Configuring the Network Settings
Item
Description
Max. E-mail Size
Select the maximum size of scan files that can be attached to an e-mail
message (1 to 5 MB, or no limit).
FTP
Select to enable the Scan to FTP feature.
Folder
Select to enable the Scan to Folder feature.
Network Print Setting
Item
Description
IPP
Select to enable network printing using Internet Print Protocol (via TCP port
631/80).
FTP
Select to enable network printing using an embedded FTP server in the
machine (via TCP port 20/21).
RAW
Select to enable network raw printing.
Port No.
Enter the TCP port number to use for raw printing. The valid range is 1024
to 65535, except 53550 and 49999 (default is 9100).
LPR
Select to enable network printing using LPR/LPD (via TCP port 515).
mDNS Setting
Item
Description
mDNS
Select to enable Multicast DNS (via UDP port 5353). If disabled, the item
below cannot be configured.
Printer Name
Enter the name of the machine. Can contain up to 32 characters.
DNS Tab
DNS
Item
Description
DNS Method
Select whether to specify domain name servers manually or receive DNS
information from the network automatically. When set to [Auto], [Primary
DNS Server], [Secondary DNS Server], and [Domain Name] below
become unavailable.
Primary DNS Server
Enter the IPv4 address of the primary DNS.
185
8. Configuring the Machine Using Utilities
Item
Description
Secondary DNS Server
Enter the IPv4 address of the secondary DNS.
Domain Name
Enter the IPv4 domain name for the machine. Can contain up to 32
characters.
IPv6 DNS Method
Select whether to specify the domain server manually or have the machine
obtain its DNS information automatically.
When set to [Auto], [Primary IPv6 DNS Server], [Secondary IPv6 DNS
Server], and [IPv6 Domain Name] below become unavailable.
Primary IPv6 DNS
Server
Enter the IPv6 address of the primary IPv6 DNS server. Can contain up to
39 characters.
Secondary IPv6 DNS
Server
Enter the IPv6 address of the secondary IPv6 DNS server. Can contain up
to 39 characters.
IPv6 Domain Name
Enter the IPv6 domain name of the machine. Can contain up to 32
characters.
DNS Resolve Priority
Select whether to give priority to IPv4 or IPv6 for DNS name resolution.
DNS Timeout (seconds)
Enter the number of seconds the machine waits before considering a DNS
request to have timed out (1 to 999 seconds).
Host Name
Enter a host name for the machine. Can contain up to 15 characters.
Auto E-mail Notification Tab
E-mail Notification 1/E-mail Notification 2
Item
186
Description
Display Name
Enter a sender name for notification e-mail. Can contain up to 32
characters.
E-mail Address
Enter the address of the recipient of the alert email. Can contain up to 64
characters.
Paper Misfeed
Select to send an alert e-mail to the specified address if a paper jam occurs.
Out of Paper
Select to send an alert e-mail to the specified address if paper runs out.
Replace Print Cartridge
Soon
Select to send an alert e-mail to the specified address if toner becomes low.
Configuring the Network Settings
Item
Description
Call Service
Select to send an alert e-mail to the specified address if the machine
requires servicing.
Replace Print Cartridge
Select to send an alert e-mail to the specified address if toner runs out.
Cover Open
Select to send an alert e-mail to the specified address if a cover is open.
SNMP Tab
SNMP
Item
SNMP
Description
Select whether to enable the machine to use SNMP services.
Trap
Item
Target Trap
Description
Select whether to enable the machine to send traps to the management host
(NMS).
When disabled, [SNMP Management Host 1] and [SNMP Management
Host 2] below become unavailable.
SNMP Management
Host 1
Enter the IP address or host name of a management host. Can contain up to
64 characters.
SNMP Management
Host 2
Enter the IP address or host name of a management host. Can contain up to
64 characters.
Community
Item
Description
Get Community
Enter the community name to use for authentication of Get requests. Can
contain up to 32 characters.
Trap Community
Enter the community name to use for authentication of Trap requests. Can
contain up to 32 characters.
187
8. Configuring the Machine Using Utilities
System
Item
Description
Location
Enter the location of the machine. The location entered here is displayed on
the main page. Can contain up to 64 characters.
Contact
Enter the contact information of the machine. The contact information
entered here is displayed on the main page. Can contain up to 64
characters.
SMTP Tab
SMTP
Item
Description
Primary SMTP Server
Enter the IP address or host name of the SMTP/POP3 server. Can contain
up to 64 characters.
Port No.
Enter the port number for SMTP (1 to 65535).
Authentication Method
Select an authentication method from the following:
[Anonymous]: The user name and password are not necessary.
[SMTP]: The machine supports NTLM and LOGIN authentication.
[POP before SMTP]: The POP3 server is used for authentication. When
sending e-mails to an SMTP server, you can enhance the SMTP server
security level by connecting to the POP server for authentication.
User Name
Enter the user name for logging in to the SMTP server. Can contain up to 32
characters.
Password
Enter the password for logging in to the SMTP server. Can contain up to 32
characters.
Device E-mail Address
Enter the machine’s e-mail address.
This address is used as the sender's address of e-mail messages sent from
this machine, such as notification e-mails. Can contain up to 64 characters.
Server Timeout
(seconds)
188
Enter the number of seconds the machine waits before considering an
SMTP operation to have timed out (1 to 999).
Configuring the Network Settings
Item
Time Zone
Description
Select a time zone according to your geographic location. Selecting a
different time zone may cause transmission date and time to be incorrect for
email sent by the Scan to E-mail function, even when the machine's clock is
set correctly.
POP3 Tab
POP3 Settings
Item
Description
POP3 Server
Enter the IP address or host name of the POP3 server for e-mail reception.
The POP3 server specified here will be used for [POP before SMTP]. Can
contain up to 64 characters.
User Account
Enter the user name for logging in to the POP3 server. Can contain up to 32
characters.
User Password
Enter the password for logging in to the POP3 server. Can contain up to 32
characters.
Authentication
Select an authentication method from the following:
[None]: Password will not be encrypted.
[APOP Authentication]: Password will be encrypted.
[Auto]: Password will be encrypted or not encrypted according to the POP3
server’s settings.
Wireless Tab (Type 2 model only)
Wireless LAN Status
Item
Description
Wireless LAN Status
Displays the status of the connection to the wireless LAN.
MAC Address
Displays the MAC address.
Communication Mode
Displays the communication mode that the machine is connecting in.
SSID
Displays the SSID of the access point that the machine is connected to.
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8. Configuring the Machine Using Utilities
Item
Description
Channel
Displays the channel information of the current wireless LAN settings if [AdHoc] is selected for [Communication Mode].
Wireless Signal Status
Displays the strength of the wireless signal that is being received.
Wireless
Specifies whether or not to use the wireless LAN.
Wireless LAN Settings
Item
SSID
Description
Enter the SSID of the access point.
The SSID can contain up to 32 characters.
When you click [Scan List], a list of available access points is displayed.
You can select the SSID from the list.
Communication Mode
Select the mode to connect in.
If the machine will be connected to a wireless router or access point, select
[Infrastructure]. If the machine will be connected to a device equipped with
a wireless LAN directly, select [Ad-Hoc].
Ad-Hoc Channel
If [Ad-Hoc] is selected for [Communication Mode], select a channel.
Authentication
Select an authentication method.
If [Ad-Hoc] is selected for [Communication Mode], you can select only
[Open System] and [Shared Key].
Encryption
Select an encryption method.
If [Ad-Hoc] is selected for [Communication Mode], you can select only
[None ]and [WEP].
190
WPA Passphrase
If [WPA2-PSK] or [Mixed Mode WPA/WPA2] is selected for
[Authentication], enter the WPA encryption key.
WEP Key Length
If [WEP] is selected for [Authentication], select 64 bits or 128 bits for the
length of the encryption key.
WEP Transmit Key ID
Select an ID number to identify each WEP key in case multiple WEP
connections are configured.
WEP Key Format
Select a format for entering the WEP key.
Configuring the Network Settings
Item
WEP Key
Description
Enter the WEP key. The number and type of characters you can enter vary
depending on the length and format selected for the key. See the following:
• WEP key length: [64bits], Format: [Hexadecimal]
WEP key max length: 10 characters (0-9, A-F, a-f)
• WEP key length: [64bits], Format: [ASCII]
WEP key max length: 5 characters (ASCII characters)
• WEP key length: [128bits], Format: [Hexadecimal]
WEP key max length: 26 characters (0-9, A-F, a-f)
• WEP key length: [128bits], Format: [ASCII]
WEP key max length: 13 characters (ASCII characters)
• If you are configuring the connection settings manually, check the SSID, authentication method, or
encryption key of the access point or wireless router in advance.
One-touch connection settings (WPS)
Item
Wireless Protected
Setup (WPS) Method
Description
Select a method to connect using WPS.
WiFi Protected Setup Initiation
Item
WIFI Protected Setup
Start
Description
Wi-Fi setup information will be displayed.
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8. Configuring the Machine Using Utilities
Configuring the IPsec Settings
Click [IPsec Settings] to display the page for configuring the IPsec settings.
This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List].
• This function is available only when an administrator password is specified.
IPsec Global Settings Tab
Item
Description
IPsec Function
Select whether to enable or disable IPsec.
Default Policy
Select whether to allow for the default IPsec policy.
Broadcast and
Multicast Bypass
Select the services that you do not want to apply IPsec from the following:
All ICMP Bypass
Select whether to apply IPsec to ICMP packets (IPv4 and IPv6) from the
following:
[DHCPv4], [DHCPv6], [SNMP], [mDNS], [NetBIOS], [UDP Port 53550]
[Active]: All ICMP packets will be bypassed without IPsec protection.
"ping" command (echo request and echo reply) is not encapsulated by
IPsec.
[Inactive]: Some ICMP message types will be bypassed without IPsec
protection.
• For details about which ICMP message types will be bypassed when setting [All ICMP Bypass] to
[Inactive], see Web Image Monitor Help.
IPsec Policy List Tab
Item
192
Description
No.
IPsec policy number.
Name
Displays the name of the IPsec policy.
Configuring the IPsec Settings
Item
Address Settings
Description
Displays the IP address filter of the IPsec policy as below:
Remote address/Prefix length
Action
Displays the action of the IPsec policy as "Allow", "Drop", or "Require
Security".
Status
Displays the status of the IPsec policy as "Active" or "Inactive".
To configure IPsec policies, select the desired IPsec policy, and then click [Change] to open the "IPsec
Policy Settings" page. The following settings can be made on the "IPsec Policy Settings" page.
IP Policy Settings
Item
Description
No.
Specify a number between 1 and 10 for the IPsec policy. The number you
specify will determine the position of the policy in the IPsec Policy List. Policy
searching is performed according to the order of the list. If the number you
specify is already assigned to another policy, the policy you are
configuring will take the number of the earlier policy, and the earlier policy
and any subsequent policies will be renumbered accordingly.
Activity
Select whether to enable or disable the policy.
Name
Enter the name of the policy. Can contain up to 16 characters.
Address Type
Select IPv4 or IPv6 as the type of IP address to be used in IPsec
communication.
Local Address
Displays the IP address of this printer.
Remote Address
Enter the IPv4 or IPv6 address of the device with which to communicate.
Can contain up to 39 characters.
Prefix Length
Enter the prefix length of the Remote Address, using a value between 1 and
128. If this setting is left blank, "32" (IPv4) or "128" (IPv6) will be
automatically selected.
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8. Configuring the Machine Using Utilities
Item
Action
Description
Specify how the IP packets are processed from the following:
• [Allow]: IP packets are both sent and received without IPsec applied to
them.
• [Drop]: IP packets are discarded.
• [Require Security]: IPsec is applied to IP packets that are both sent and
received.
If you have selected [Require Security], you must configure [IPsec Settings]
and [IKE Settings].
IPsec Settings
Item
Encapsulation Type
Description
Specify the encapsulation type from the following:
• [Transport]: Select this mode to secure only the payload section of
each IP packet when communicating with IPsec compliant devices.
• [Tunnel]: Select this mode to secure every section of each IP packet.
We recommend this type for communication between security
gateways (such as VPN devices).
Security Protocol
Select the security protocol from the following:
• [AH]: Establishes secure communication that supports authentication
only.
• [ESP]: Establishes secure communication that supports both
authentication and data encryption.
• [ESP&AH]: Establishes secure communication that supports both data
encryption and authentication of packets, including packet headers.
Note that you cannot specify this protocol when [Tunnel] is selected
for [Encapsulation Type].
Authentication
Algorithm for AH
Specify the authentication algorithm to be applied when [AH] or [ESP&AH]
is selected for [Security Protocol] from the following:
[MD5], [SHA1]
Encryption Algorithm
for ESP
Specify the encryption algorithm to be applied when [ESP] or [ESP&AH] is
selected for [Security Protocol] from the following:
[None], [DES], [3DES], [AES-128], [AES-192], [AES-256]
194
Configuring the IPsec Settings
Item
Authentication
Algorithm for ESP
Description
Specify the authentication algorithm to be applied when [ESP] is selected
for [Security Protocol] from the following:
[MD5], [SHA1]
Life Time
Specify the life time of the IPsec SA (Security Association) as a time period
or data volume. The SA will expire when the time period you specify
elapses or the volume of data you specify reaches the volume carried.
If you specify both a time period and a data volume, the SA will expire as
soon as either is reached, and a new SA will then be obtained by
negotiation.
To specify the life time of the SA as a time period, enter a number of
seconds.
To specify the life time of the SA as a data volume, enter a number of KBs.
Key Perfect Forward
Secrecy
Select whether to enable or disable PFS (Perfect Forward Secrecy).
IKE Settings
Item
Description
IKE Version
Displays the IKE version.
Encryption Algorithm
Specify the encryption algorithm from the following:
[DES], [3DES], [AES-128], [AES-192], [AES-256]
Authentication
Algorithm
Specify the authentication algorithm from the following:
IKE Life Time
Specify the life time of the ISAKMP SA as a time period. Enter a number of
seconds.
IKE Diffie-Hellman
Group
Select the IKE Diffie-Hellman Group to be used in the generation of the IKE
encryption key from the following:
[MD5], [SHA1]
[DH1], [DH2]
Pre-Shared Key
Specify the PSK (Pre-Shared Key) to be used for authentication of a
communicating device. Can contain up to 32 characters.
Key Perfect Forward
Secrecy
Select whether to enable or disable PFS (Perfect Forward Secrecy).
195
8. Configuring the Machine Using Utilities
Printing Lists/Reports
Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to
print out information for that item.
Print List/Report
Item
Description
Configuration Page
Prints general information about the machine and its current configuration.
Fax Journal
Prints a fax transmission and reception journal for the last 50 jobs. For
details about automatic fax journal printing, see page 142 "Fax Features
Settings".
Fax TX Standby File List
Prints a list of fax jobs remaining in the machine's memory to be printed,
sent, or forwarded.
Quick Dial Destination
List
Prints a list of Quick Dial entries.
Fax Speed Dial
Destination List
Prints a list of Speed Dial entries.
Scanner Destination List
Prints a list of scan destinations.
Scanner Journal
Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and
Scan to Folder transmissions.
Maintenance Page
Prints the maintenance page.
• Reports cannot be printed via Web Image Monitor if other jobs are printing. Before printing
reports, confirm that machine is not printing.
• Reports will be printed on A4 or Letter size paper. Load one of these sizes of paper into the tray
before printing reports.
196
Configuring the Administrator Settings
Configuring the Administrator Settings
Click [Administrator Tools] to display the page for configuring the administrator settings.
This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore
Setting], [Set Date/Time], and [Energy Saver Mode].
Administrator Tab
Administrator Settings
Item
New Password
Description
Enter the new administrator password. Can contain up to 16 characters.
Confirm New Password Enter the same password again, to confirm.
Rest Settings Tab
Reset Settings
Item
Reset Network Settings
Description
Select to restore the following settings to their defaults:
• Settings under [Network Settings]
• Settings under the [Administrator] tab of [Administrator Tools]
Reset Menu Settings
Select to restore the settings other than the following to their defaults:
• Network settings
• Scan destinations
• User restriction settings
• Fax destinations
• IPsec settings
• [Printer Registration], [Low Humidity Mode], and [Image Density]
settings under system settings of the control panel setting menu
Clear Scan Destination
Select to clear the scan destinations.
Clear Address Book
Select to clear the fax destinations.
Reset IPsec Settings
Select to clear the IPsec settings.
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8. Configuring the Machine Using Utilities
• [Reset IPsec Settings] appears only when the administrator password is specified.
Backup Setting Tab
• When sending the machine for repair, it is important that you create backup files in advance. The
machine's settings are returned to the default after repair.
Backup Setting
Item
Back up Network
Settings
Description
Backs up the following settings to a file:
• Settings under [Network Settings]
• Settings under the [Administrator] tab of [Administrator Tools]
Note that, however, [Max. E-mail Size] setting under [Network
Application] will not be backed up here; it will be backed up by [Back up
Menu Settings] instead.
Back up Menu Settings
Backs up the settings other than the following to a file:
• Network settings
• Scan destinations
• User restriction settings
• Fax destinations
• IPsec settings
• [Printer Registration], [Low Humidity Mode], and [Image Density]
settings under system settings of the control panel setting menu
Back up Scan
Destination
Backs up scan destinations to a file.
Back up Address Book
Backs up fax destinations to a file.
Back up IPsec Settings
Backs up the IPsec settings to a file.
Follow the procedure below to create configuration backup files.
1. Select the radio button for the type of data you wish to back up.
2. Enter the administrator password if required.
3. Click [OK].
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Configuring the Administrator Settings
4. Click [Save] in the confirmation dialog box.
5. Navigate to the location to save the backup file.
6. Specify a name for the file, and click [Save].
• [Back up IPsec Settings] appears only when the administrator password is specified.
Restore Setting Tab
• When the machine is returned from repair, it is important that you restore the machine's settings
from the backup files. The machine's settings are returned to the default after repair.
Restore Setting
Item
File to Restore
Description
Enter the path and name of the file to restore, or click [Browse...] to select
the file.
Follow the procedure below to restore configuration backup files.
1. Click [Browse...].
2. Navigate to the directory containing the backup file to restore.
3. Select the backup file, and click [Open].
4. Enter the administrator password if required.
5. Click [OK].
• If the settings are not restored successfully, an error message appears. Try again to restore the file
completely.
Set Date/Time Tab
Set Date
Item
Description
Year
Enter the current year (2000 to 2099).
Month
Enter the current month (1 to 12).
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8. Configuring the Machine Using Utilities
Item
Description
Day
Enter the current day (1 to 31).
Date Format
Select the date format from [MM/DD/YYYY], [DD/MM/YYYY], or
[YYYY/MM/DD].
Set Time
Item
Description
Time Format
Select 24- or 12-hour time format.
Time (AM/PM)
Select [AM] or [PM] if 12-hour time format is selected.
hour (0-23)
Enter the current hour if 24-hour time format is selected (0-23).
hour (1-12)
Enter the current hour if 12-hour time format is selected (1-12).
min. (0-59)
Enter the current minute (0-59).
Energy Saver Mode Tab
Energy Saver Mode
Item
Energy Saver Mode 1
Description
Select [Active] to set the machine to enter Energy Saver mode 1 if the
machine has been idle for about 30 seconds.
It takes less time to recover from Energy Saver mode 1 than from power-off
state or Energy Saver mode 2, but power consumption is higher in Energy
Saver mode 1 than in Energy Saver mode 2.
Energy Saver Mode 2
Select [Active] to set the machine to enter Energy Saver mode 2 after the
period of time specified for [Waiting Time (1-240)] is passed (1 to 240
minutes).
The machine consumes less power in Energy Saver mode 2 than in Energy
Saver mode 1, but it takes longer to recover from Energy Saver mode 2
than from Energy Saver mode 1.
• The machine recovers from Energy Saver mode when it receives a print job, prints a received fax,
or when the [Copy] or [Start] key is pressed.
200
9. Maintaining the Machine
Replacing the Print Cartridge
• Store print cartridge in a cool dark place.
• Actual printable numbers vary depending on image volume and density, number of pages printed
at a time, paper type and size, and environmental conditions such as temperature and humidity.
Toner quality degrades over time. Early replacement of the print cartridge might be necessary.
Therefore, we recommend you always keep a new print cartridge ready.
• For good print quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
• The manufacturer shall not be responsible for any damage or expense that might result from the use
of parts other than genuine parts from the manufacturer with your office products.
Messages on the screen
• Replace the print cartridge when "Replacement Required: Print Cartridge" appears on the
screen.
• Prepare a new print cartridge when "Replace Required Soon: Print Cartridge" appears on the
screen.
• Do not allow paper clips, staples, or other small objects to fall inside the machine.
• Do not expose the print cartridge without its cover to direct sunlight for a long time.
• Do not touch the print cartridge's photo conductor unit.
CMC013
• Do not touch the ID chip on the side of the print cartridge as indicated in the illustration below.
201
9. Maintaining the Machine
CVW050
• If toner runs out, you cannot print until the print cartridge is replaced.
1. If paper is loaded in the bypass tray, remove the paper and close the bypass tray.
2. Push the side button to open the front cover, and then carefully lower it.
CVW023
3. Carefully pull out the print cartridge horizontally, holding its center.
CVW024
• Do not shake the removed print cartridge. Doing so can cause remaining toner to leak.
• Place the old print cartridge on paper or similar material to avoid dirtying your workspace.
202
Replacing the Print Cartridge
4. Take the new print cartridge out of the box, and then take it out of the plastic bag.
CMC081
5. Place the print cartridge on a flat surface, and then remove the protection sheet.
CMC019
6. Hold the print cartridge and shake it from side to side five or six times.
CMC020
Even distribution of toner within the bottle improves print quality.
203
9. Maintaining the Machine
7. Slide the print cartridge in horizontally. When the cartridge can go no further, raise it
slightly and push it fully in. Then push down on the cartridge until it clicks into place.
CVW026
8. Carefully push up the front cover until it closes. Be careful not to trap your fingers.
After closing the front cover, wait until the initial screen is displayed.
9. Put the protective sheet you removed in Step 5 on the old print cartridge. Then, put the old
print cartridge into the bag, and then put it into the box.
CMC083
• Make sure to cover the old print cartridge with the protective cover for recycling and environmental
purposes.
• Comply with the print cartridge Recycling Program, whereby used print cartridges are collected for
processing. For details, ask your sales or service representative.
204
Cautions When Cleaning
Cautions When Cleaning
Clean the machine periodically to maintain high print quality.
Dry wipe the exterior with a soft cloth. If dry wiping is not sufficient, wipe with a soft, damp cloth that has
been wrung out thoroughly. If you still cannot remove the stain or grime, use a neutral detergent, wipe
over the area with a thoroughly-wrung damp cloth, and then dry wipe the area and allow it to dry.
• To avoid deformation, discoloration, or cracking, do not use volatile chemicals, such as benzine
and thinner, or spray insecticide on the machine.
• If there is dust or grime inside the machine, wipe with a clean, dry cloth.
• You must disconnect the plug from the wall outlet at least once a year. Clean away any dust and
grime from the plug and outlet before reconnecting. Accumulated dust and grime pose a fire
hazard.
• Do not allow paper clips, staples, or other small objects to fall inside the machine.
205
9. Maintaining the Machine
Cleaning the Friction Pad and Paper Feed
Roller
1. Turn off the power.
2. Unplug the power cord from the wall outlet. Remove all the cables from the machine.
3. Pull out tray 1 carefully with both hands.
CVW039
Place the tray on a flat surface. If there is paper in the tray, remove it.
4. Wipe the friction pads with a damp cloth.
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Cleaning the Friction Pad and Paper Feed Roller
5. Wipe the rubber part of the roller with a soft damp cloth. After that, wipe it with a dry
cloth to remove the moisture.
CVW040
6. Reload the removed paper into the tray, and then push the tray carefully into the machine
until it clicks into place.
CVW006
7. Insert the plug of the power cord into the wall socket securely. Connect all the interface
cables that were removed.
8. Turn on the power.
• If jams or multi-sheet feeds occur after cleaning the friction pad, contact your sales or service
representative.
207
9. Maintaining the Machine
Cleaning the Exposure Glass and ADF
Cleaning the Exposure Glass
1. Lift the exposure glass cover.
Be careful not to hold the input tray when lifting the exposure glass cover, for the tray might be
damaged.
2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same
parts with a dry cloth to remove any remaining moisture.
CVW041
Cleaning the ADF
The following procedure describes how to clean the ADF.
1. Lift the ADF.
Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.
2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same
parts with a dry cloth to remove any remaining moisture.
CVW042
208
10. Troubleshooting
Common Problems
This section describes how to troubleshoot common problems that may occur while operating the
machine.
Problem
The machine does not turn on.
Possible cause
The power cord is not
connected properly.
Solution
• Make sure that the power
plug is firmly inserted into
the wall outlet.
• Make sure that the wall
outlet is not defective by
connecting another
working device.
An error message is shown on
the machine's screen.
An error has occurred.
See page 232 "Error and
Status Messages on the
Screen".
Pages do not print.
The machine is warming up or
receiving data.
Wait until "Printing..." appears
on the screen. If "Processing..."
is displayed on the screen, the
machine is receiving data.
Pages are not printed.
The interface cable is not
connected correctly.
Strange noise is heard.
The supplies are not properly
installed.
Confirm that the supplies are
properly installed.
The volume of the sounds
produced by the machine is too
loud.
The volume is set to the high
level.
Adjust the volume of the beep,
ring, speaker, and alarm
sounds. For details, see
page 147 "System Settings".
The volume of the sounds
produced by the machine is too
quiet.
Adjust the volume of the beep,
The volume is muted or set to the ring, speaker, and alarm
low level.
sounds. For details, see
page 147 "System Settings".
• Reconnect the cable.
• Check that the interface
cable is the correct type.
209
10. Troubleshooting
• If any of these problems persist, turn off the power, pull out the power cord, and contact your sales
or service representative.
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Paper Feed Problems
Paper Feed Problems
If the machine is operating but paper will not feed or paper jams occur frequently, check the condition of
the machine and paper.
Problem
Solution
• Use supported types of paper. See page 35 "Supported
Paper".
Paper does not feed smoothly.
• Load paper correctly, making sure that the paper guides
are properly adjusted. See page 41 "Loading Paper".
• If the paper is curled, straighten the paper.
• Take out the paper from tray and fan it well. Then,
reverse the top and bottom of the paper, and put it back
in the tray.
• If there are gaps between the paper and the paper
guides, adjust the paper guides to remove the gaps.
• Avoid printing on both sides of paper when printing
images that contain large solid areas, which consume a
lot of toner.
Paper jams occur frequently.
• Use supported types of paper. See page 35 "Supported
Paper".
• Load paper only as high as the upper limit markings on
the paper guide.
• Make sure that the friction pads and paper feed rollers
are clean. See page 206 "Cleaning the Friction Pad and
Paper Feed Roller".
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10. Troubleshooting
Problem
Solution
• Fan the paper well before loading. Also make sure that
the edges are even by tapping the stack on a flat surface
such as a desk.
• Make sure that the paper guides are in the right position.
Multiple sheets of paper are fed at
one time.
• Use supported types of paper. See page 35 "Supported
Paper".
• Load paper only as high as the upper limit markings on
the paper guide.
• Make sure that the friction pads and paper feed rollers
are clean. page 35 "Supported Paper".
• Check that paper was not added while there was still
some left in the tray.
Only add paper when there is none left in the tray.
• Paper is damp. Use paper that has been stored properly.
See page 35 "Supported Paper".
Paper gets wrinkles.
• Paper is too thin. See page 35 "Supported Paper".
• If there are gaps between the paper and the paper
guides, adjust the paper guides to remove the gaps.
• Load the paper upside down in the paper tray.
The printed paper is curled.
• If the paper curl is severe, take prints from the output tray
more frequently.
• Paper is damp. Use paper that has been stored properly.
See page 35 "Supported Paper".
Images are printed diagonally to the
pages.
If there are gaps between the paper and the paper guides,
adjust the paper guides to remove the gaps.
CER091
212
Paper Feed Problems
Removing Printing Jams
• Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes.
• Toner on prints made immediately after clearing a paper jam may be insufficiently fused and can
smudge. Make test prints until smudges no longer appear.
• Do not forcefully remove jammed paper, as it may tear. Torn pieces remaining inside the machine
will cause further jams and possibly damage the machine.
• Paper jams can cause pages to be lost. Check your print job for missing pages and reprint any
pages that did not print out.
Removing Jammed Paper from Tray 1
If "Internal Misfeed" or "Misfeed: Tray 1" appears on the display, follow the procedure below to remove
it.
1. Pull tray 1 halfway out, and check for jammed paper. If there is jammed paper, remove it
carefully.
CVW022
2. Carefully slide tray 1 back in until it stops.
3. If paper is loaded in the bypass tray, remove the paper.
4. Close the bypass tray.
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10. Troubleshooting
5. Push the side button to open the front cover, and then carefully lower it.
CVW023
6. Carefully pull out the print cartridge horizontally, holding its center.
CVW024
• Do not shake the removed print cartridge. Doing so can cause remaining toner to leak.
• Place the print cartridge on paper or similar material to avoid dirtying your workspace.
7. Lifting the guide plate, remove the jammed paper carefully.
CVW025
214
Paper Feed Problems
8. Slide the print cartridge in horizontally. When the cartridge can go no further, raise it
slightly and push it fully in. Then push down on the cartridge until it clicks into place.
CVW026
9. Using both hands, carefully push up the front cover until it closes.
• When closing the front cover, push the upper area of the cover firmly. After closing the cover,
check that the error is cleared.
Removing Jammed Paper from the Bypass Tray
If "Misfeed: BypassTray" appears on the display, follow the procedure below to remove it.
1. If paper is jammed in the bypass tray input area, remove the jammed paper carefully.
CVW027
2. Close the bypass tray.
215
10. Troubleshooting
3. Push the side button to open the front cover, and then carefully lower it.
CVW023
4. Carefully pull out the print cartridge horizontally, holding its center.
CVW024
• Do not shake the removed print cartridge. Doing so can cause remaining toner to leak.
• Place the print cartridge on paper or similar material to avoid dirtying your workspace.
5. Lifting the guide plate, remove the jammed paper carefully.
CVW025
216
Paper Feed Problems
6. Slide the print cartridge in horizontally. When the cartridge can go no further, raise it
slightly and push it fully in. Then push down on the cartridge until it clicks into place.
CVW026
7. Using both hands, carefully push up the front cover until it closes.
• When closing the front cover, push the upper area of the cover firmly. After closing the cover,
check that the error is cleared.
Removing Jammed Paper from the standard tray or duplex unit
If "Misfeed: Stnd. Tray" or "Misfeed: Dup. Unit Remove Paper" appears on the display, follow the
procedure below to remove it.
1. Open the rear cover.
CVW052
217
10. Troubleshooting
2. Remove the jammed paper carefully.
CVW053
3. Close the rear cover.
CVW017
4. Pull tray 1 halfway out, and check for jammed paper. If there is jammed paper, remove it
carefully.
CVW022
218
Paper Feed Problems
5. Pull tray 1 out completely with both hands.
CVW039
Place the tray on a flat surface.
6. Push the lever.
Pushing the lever lowers the duplex transport unit.
CVW043
7. If there is jammed paper, carefully remove it.
CVW044
219
10. Troubleshooting
8. With the duplex transport unit still lowered, carefully slide tray 1 back in until it stops.
CVW006
9. If paper is loaded in the bypass tray, remove the paper and close the bypass tray.
10. Push the side button to open the front cover, and then carefully lower it.
CVW023
11. Carefully pull out the print cartridge horizontally, holding its center.
CVW024
• Do not shake the removed print cartridge. Doing so can cause remaining toner to leak.
• Place the print cartridge on paper or similar material to avoid dirtying your workspace.
220
Paper Feed Problems
12. Lifting the guide plate, remove the jammed paper carefully.
CVW025
13. Slide the print cartridge in horizontally. When the cartridge can go no further, raise it
slightly and push it fully in. Then push down on the cartridge until it clicks into place.
CVW026
14. Using both hands, carefully push up the front cover until it closes.
• When closing the covers, push the covers firmly. After closing the covers, check that the error is
cleared.
Removing Scanning Jams
When the following message appears on the screen, follow the procedure below to remove the original
jammed in the ADF:
• "ADF Orig. Misfeed Open ADF Cover and remove paper."
221
10. Troubleshooting
1. Open the ADF cover.
CVW054
2. Gently pull the jammed original to remove it. Be careful not to pull the original too hard,
as it may rip.
CVW055
3. Close the ADF cover.
4. Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original
to remove it.
Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.
CVW057
5. Close the ADF.
222
Print Quality Problems
Print Quality Problems
Checking the Condition of the Machine
If there is a problem with the quality of printing, first check the condition of the machine.
Possible Cause
Solution
There is a problem with the
machine's location.
Make sure that the machine is on a level surface. Place the
machine where it will not be subject to vibration or shock.
Unsupported types of paper is used.
Make sure that the paper being used is supported by the
machine. See page 35 "Supported Paper".
The paper type setting is incorrect.
Make sure that the paper type setting of the printer driver
matches the type of paper loaded. See page 35 "Supported
Paper".
A non-genuine print cartridge is
being used.
Refilled or non-genuine print cartridge reduces print quality
and can cause malfunctions. Use genuine print cartridge only.
See page 251 "Consumables".
An old print cartridge is being used.
Print cartridge should be opened before their expiration date
and used within six months of being opened.
The machine is dirty.
See page 201 "Maintaining the Machine", and clean the
machine as required.
Humidity level surrounding the
machine may be too low.
Using the machine in a room where humidity level is too low
may cause black lines of a few millimeters thick to appear on
printouts with 75-millimeter spaces in between. In this case, set
[Low Humidity Mode] to [On].
For details about how to configure the settings, see page 147
"System Settings".
223
10. Troubleshooting
Printer Problems
This section describes printing problems and possible solutions.
Problem
Solution
If an error occurs when printing, change the computer or
printer driver settings.
• Check the printer icon name does not exceed 32
alphanumeric characters. If it does, shorten it.
An error occurs.
• Check whether other applications are operating.
Close any other applications, as they may be interfering
with printing. If the problem is not resolved, close
unneeded processes too.
• Check that the latest printer driver is being used.
A print job is canceled.
There is considerable delay between
the print start command and actual
printing.
Prints fall in front of the machine
when they are output.
Prints do not stack properly.
Set [I/O Timeout] to a larger value than the current setting.
• Processing time depends on data volume. High volume
data, such as graphics-heavy documents, take longer to
process.
• To speed up printing, reduce the printing resolution using
the printer driver. For details, see the printer driver Help.
Raise the stop fence. See "Loading Paper", Quick Installation
Guide.
• Paper is damp. Use paper that has been stored properly.
See page 35 "Supported Paper".
• Raise the stop fence. See "Unpacking", Quick Installation
Guide.
• Paper is damp. Use paper that has been stored properly.
See page 35 "Supported Paper".
The whole printout is blurred.
• If you enable [Toner Saving], printing is generally less
dense.
• Toner is almost depleted. Replace the print cartridge.
• Condensation may have collected. If rapid change in
temperature or humidity occurs, use this machine only
after it has acclimatized.
224
Printer Problems
Problem
Solution
The toner is powdery and comes
away from the paper, or the printed
image has a matt appearance.
Check if the levers for printing on envelopes inside the rear
cover are properly set. Pull up the levers.
Printed envelopes come out creased.
Check if the levers for printing on envelopes inside the rear
cover are properly set. Lower the levers.
Documents are not printed properly
when using a certain application, or
image data is not printed properly.
Change the print quality settings.
Some characters are printed faintly
or not printed.
Print Positions Do Not Match Display Positions
If the position of items on the printed page differs from the position displayed on the computer screen,
the cause may be one of the following.
Possible Cause
Solution
Page layout settings have not been configured.
Check that the page layout settings are properly
configured in the application.
The paper size setting does not match the paper
loaded.
Make sure the paper size selected in the printer
properties dialog box matches the size of the
paper loaded. For details, see the printer driver
Help.
The printable area has been changed.
Set the printable area to maximum. For details, see
the printer driver Help.
• If the position of items on the printed page differs slightly from the position displayed on the
computer screen even after performing the above procedures, you can adjust the printing position
of each tray in the range of -1.5 to +1.5 mm.
225
10. Troubleshooting
Copier Problems
Problem
Photocopied pages are not in
correct order.
Solution
On the control panel, change the [Sort] setting under copy
settings to collate pages as you require. For details about
[Sort], see page 134 "Copier Features Settings".
The original is not set correctly.
Photocopied paper is blank.
When using the exposure glass, place originals copy side
down. When using the ADF, place them copy side up. See
page 51 "Placing Originals".
The wrong original was copied.
If copying from the exposure glass, make sure that there are
no originals in the ADF.
Copied pages are too dark or too
light.
Adjust the image density. See page 93 "Specifying the Scan
Settings".
Copied pages do not look the same
as the originals.
Select the correct scan mode according to the type of original.
See page 78 "Specifying the Scan Settings".
Black spots appear when
photocopying a photographic print.
A moire pattern is produced.
The original may have stuck to the exposure glass due to high
humidity.
Place the original on the exposure glass, and then place two
or three sheets of white paper on top of it. Leave the ADF open
when copying.
The original probably has heavily lined or dotted areas.
Switching the setting for image quality between [Photo] and
[Mixed] may eliminate the moire pattern.
See page 93 "Specifying the Scan Settings".
226
Copier Problems
Problem
Solution
• Image density is too high.
Adjust the image density. See page 93 "Specifying the
Scan Settings".
• Toner on the printed surface is not dry.
Photocopied paper is dirty.
Do not touch printed surfaces immediately after copying.
Remove freshly printed sheets one by one, taking care
not to touch printed areas.
• The exposure glass or ADF is dirty. See page 201
"Maintaining the Machine".
• Before placing originals on the exposure glass, make
sure that toner or correction fluid is dry.
When copying from the exposure
glass, the print area of the copy is
out of alignment with the original.
Place the original copy side down, making sure that it is
aligned to the rear left corner and pressed flat against the
exposure glass.
227
10. Troubleshooting
Scanner Problems
Problem
Solution
The machine does not start scanning. The ADF or its cover is open. Close the ADF or its cover.
The scanned image is dirty.
228
• The exposure glass or ADF is dirty. See page 201
"Maintaining the Machine".
• Before placing originals on the exposure glass, make
sure that toner or correction fluid is dry.
The scanned image is distorted or
out of position.
The original was moved during scanning. Do not move the
original during scanning.
The scanned image is upside down.
The original was placed upside down. Place the original in the
correct orientation. See page 51 "Placing Originals".
The scanned image is blank.
The original was placed with the front and back reversed.
When using the exposure glass, place originals copy side
down. When using the ADF, place originals copy side up. See
page 51 "Placing Originals".
The scanned image is too dark or
too light.
Adjust the image density. See page 93 "Specifying the Scan
Settings".
Fax Problems
Fax Problems
When an error code appears on the fax journal or transmission status report
The table below describes the meaning of error codes that appear under "Results" on the fax
journal or transmission status report, and what to do when a particular error code appears.
"X" indicates a number in an error code that appear differently depending on a specific situation.
Error Code
Solution
An original has been jammed inside the ADF while sending a
fax in Immediate Transmission mode.
1XXX11
• Remove jammed originals, and then place them again.
See page 211 "Paper Feed Problems".
• Check the originals are suitable for scanning. See
page 51 "Placing Originals".
The line could not be connected correctly.
• Confirm that the telephone line is properly connected to
the machine.
1XXX21
• Disconnect the telephone line from the machine, and
connect a standard telephone in its place. Confirm that
you can make calls using the telephone. If you cannot
make calls this way, contact your telephone company.
• If the problem persists, contact your sales or service
representative.
Dial fails when trying to send faxes.
• Confirm that the fax number you dialed is correct.
• Confirm that the destination is a fax machine.
1XXX22 to 1XXX23
• Confirm that the line is not busy.
• You may need to insert a pause between dial digits. Press
the [Pause/Redial] key after, for example, the area code.
• Confirm that [PSTN / PBX] under [Admin. Tools] is set
properly for your connection method to the telephone
network. See page 166 "Administrator Settings".
229
10. Troubleshooting
Error Code
Solution
An error occurred while sending a fax.
• Confirm that the telephone line is properly connected to
the machine.
1XXX32 to 1XXX84
• Disconnect the telephone line from the machine, and
connect a standard telephone in its place. Confirm that
you can make calls using the telephone. If you cannot
make calls this way, contact your telephone company.
• If the problem persists, contact your sales or service
representative.
The machine was not able to print the received fax, or the
machine's memory reached capacity while receiving a fax
because the document was too large.
• The paper tray was empty. Load paper in the paper tray.
See page 41 "Loading Paper".
2XXX14
• The paper tray did not contain A4, Letter, or Legal size
paper. Load valid size paper in the tray, and configure
the paper size settings under [System Settings]
accordingly.
• A cover or tray was open. Close the cover or tray.
• There was a paper jam. Remove the jammed paper. See
page 211 "Paper Feed Problems".
• A print cartridge was empty. Replace the print cartridge.
See page 201 "Replacing the Print Cartridge".
• The received fax was too large. Ask the sender to re-send
the document in parts as several smaller individual faxes,
or to send at a lower resolution.
An error occurred while receiving a fax.
• Confirm that the telephone line is properly connected to
the machine.
2XXX32 to 2XXX84
• Disconnect the telephone line from the machine, and
connect a standard telephone in its place. Confirm that
you can make calls using the telephone. If you cannot
make calls this way, contact your telephone company.
• If the problem persists, contact your sales or service
representative.
230
Fax Problems
When other problems occur
The table below describes how to troubleshoot problems that do not produce an error code.
Problem
Solution
• See the solutions provided for errors 1XXX32 to 1XXX84
in the above table.
Cannot send faxes.
Cannot receive faxes.
• The machine cannot accept a new fax job because there
are 5 unsent faxes in memory already. Wait until any of
those faxes is transmitted completely, or use the [Delete
TX Standby File] function to delete unnecessary faxes. For
details, see page 142 "Fax Features Settings".
See the solutions provided for errors 2XXX32 to 2XXX84 in the
above table.
• A print cartridge is empty. Replace the print cartridge.
See page 201 "Replacing the Print Cartridge".
Cannot receive faxes even when
sending them is possible.
Cannot print received faxes.
Faxes you sent appear spotty or
dirty when received.
• The paper tray is empty. Load paper in the paper tray.
See page 41 "Loading Paper".
• If fax reception mode is FAX/TEL Manual mode, you
must receive the fax manually. See page 127 "Receiving
a Fax".
• The paper tray is empty. Load paper in the paper tray.
See page 41 "Loading Paper".
• The paper tray does not contain paper of the right size.
Load paper of the right size in the paper tray.
• The exposure glass or ADF is dirty. See page 201
"Maintaining the Machine".
• Before placing originals on the exposure glass, make
sure that ink or correction fluid is dry.
A fax you sent appears blank when
received.
The original was placed upside down. Place the original in the
correct orientation. See page 51 "Placing Originals".
The background of received images
is dirty, or images from the rear side
of the originals are visible.
Image density is too high. Adjust the image density.
Dial fails when trying to send faxes.
See the solutions provided for errors 1XXX22 to 1XXX23 in the
above table.
231
10. Troubleshooting
Error and Status Messages on the Screen
Messages are listed in alphabetical order in the table below.
"X" indicates the parts of the messages that appear differently depending on a specific situation, such as
the paper sizes, paper types, or tray names.
Message
Causes
Solutions
• The paper tray was empty. Load
paper in the paper tray. See page 41
"Loading Paper".
• The paper tray did not contain A4,
Letter, or Legal size paper. Load valid
size paper in the tray, and configure
the paper size settings under [System
Settings] accordingly.
2XXX14
The machine was not able to
print the received fax, or the
machine's memory reached
capacity while receiving a fax
because the document was too
large.
• A cover or tray was open. Close the
cover or tray.
• There was a paper jam. Remove the
jammed paper. See page 211
"Paper Feed Problems".
• A print cartridge was empty. Replace
the print cartridge. See page 201
"Replacing the Print Cartridge".
• The received fax was too large. Ask
the sender to resend the document in
parts as several smaller individual
faxes, or to send at a lower
resolution.
ADF Cover Open
Close ADF Cover
ADF Orig. Misfeed
Open ADF Cover
and remove paper.
232
The ADF cover is open.
An original has been jammed
inside the ADF.
• Close the cover completely.
• Remove jammed originals, and then
place them again. See page 211
"Paper Feed Problems".
• Check the originals are suitable for
scanning. See page 51 "Placing
Originals".
Error and Status Messages on the Screen
Message
Causes
Available: IDCard
Copy A4 or 8 1/2 x
11
ID card copy could not be
performed because the tray
does not contain the valid size
paper, which are A4 or Letter
size.
Busy
Fax transmission could not be
completed because the
destination's line was busy.
Cannot Copy This
Setting
Comb.: 2 on 1 / 4
on 1
Combined copying could not be
performed because the tray
does not contain the valid size
paper, which are A4, Letter, or
Legal size.
Solutions
• Set the machine to print copies using
the A4 or Letter size paper in the
[Select Paper] setting. See page 134
"Copier Features Settings".
• Specify the A4 or Letter size paper for
the tray selected for printing copies.
See page 147 "System Settings".
Wait for a while and send the fax again.
• Set the machine to print copies using
the A4, Letter, or Legal size paper in
the [Select Paper] setting. See
page 134 "Copier Features Settings".
• Specify the A4, Letter, or Legal size
paper for the tray selected for printing
copies. See page 147 "System
Settings".
• Use the ADF, even when copying a
single sheet.
Cannot copy.
Set original to ADF.
Combined copying could not be
performed because the originals
were not placed in the ADF.
• If you need to use the exposure glass,
turn off combined copying in
[Duplex/Combine] under copy
settings, and then try again. See
page 134 "Copier Features Settings".
Check Paper Size
The paper size set for the
Press [FormFeed] to begin printing, or
document differs from the size of
press [JobReset] to cancel the job.
the paper in the indicated tray.
Check Paper Type
The paper type set for the
document differs from the type
of the paper in the indicated
tray.
Press [FormFeed] to begin printing, or
press [JobReset] to cancel the job.
233
10. Troubleshooting
Message
Causes
Solutions
• Confirm that the telephone line is
properly connected to the machine.
Connection Failed
The line could not be connected
correctly.
Cover open
A cover is open.
Dest. is not
Programmed
No Quick Dial entry is
associated with the One Touch
button you pressed.
• Disconnect the telephone line from
the machine, and connect a standard
telephone in its place. Confirm that
you can make calls using the
telephone. If you cannot make calls
this way, contact your telephone
company.
Close the cover completely.
• Press a different One Touch button.
• Assign a registered destination to the
One Touch button. See page 82
"Registering Scan Destinations".
• Confirm that the fax number you
dialed is correct.
• Confirm that the destination is a fax
machine.
Dial Failed
The fax could not be sent.
• Confirm that the line is not busy.
• You may need to insert a pause
between dial digits. Press the [Pause/
Redial] key after, for example, the
area code.
234
Exceeded Max.Email Size
The scan file exceeds the size
limit for files that can be sent
through e-mail.
Fax Job Memory
Overflow
The number of fax jobs in
memory (unsent or unprinted
faxes) has reached maximum,
so new jobs cannot be stored.
• Configure [Resolution] under scanner
settings to reduce the scanning
resolution. See page 138 "Scanner
Features Settings".
• Configure [Max. E-mail Size] under
scanner settings to increase the
allowed size. See page 138
"Scanner Features Settings".
Wait until pending jobs have been
transmitted or printed.
Error and Status Messages on the Screen
Message
Causes
Solutions
• Confirm that the network cable is
properly connected to the machine.
• Confirm that the network settings such
as IP address, DNS, and POP3
settings have been configured
properly (make sure that no doublebyte character is used). See
page 183 "Configuring the Network
Settings".
I-Fax POP3 fails
Connection to the POP3 server
failed.
Indep.Sply.Prt.Cart.
A non-supported print cartridge
is installed.
Remove and replace it with a print
cartridge specified by an authorized
dealer.
Internal Misfeed
Paper has been jammed in the
machine.
Remove the jammed paper. See page 211
"Paper Feed Problems".
Memory has almost reached
capacity during sort copy.
If several originals are still to be scanned,
it is recommended to start printing now,
and copy the remaining originals
separately. If originals are being scanned
from the ADF, remove any remaining
pages from the ADF.
Memory Almost Full
Memory Overflow
The data is too large or
complex to print.
• Select [600 × 600 dpi] in
[Resolution] under [Printer Features]
to reduce the size of data. See
page 155 "Printer Features Settings".
• If using the PCL6 printer driver, set
[Resolution] in [Print Quality] to [600
× 600 dpi].
235
10. Troubleshooting
Message
Memory Overflow
Causes
• The machine's memory
reached capacity while
scanning the first page of
the original to store a fax
job in memory before
transmission.
• The machine's memory
reached capacity while
storing a fax in memory in
Memory Transmission
mode.
Resend the fax in parts as several smaller
individual faxes, or send at a lower
resolution.
Memory has reached capacity
while scanning the second or
later pages of the original when
trying to send a fax in Memory
Transmission mode.
Press [TX] to send only the pages that have
been scanned in memory, or press
[Cancel] to cancel.
Paper has been jammed in the
bypass tray.
Remove the jammed paper. See page 211
"Paper Feed Problems".
Paper has been jammed in the
duplex unit.
Remove the jammed paper. See page 211
"Paper Feed Problems".
Misfeed: Stnd. Tray
Paper has been jammed in the
paper exit area.
Remove the jammed paper. See page 211
"Paper Feed Problems".
Misfeed: Tray 1
Paper has been jammed in the
tray 1 paper input area.
Remove the jammed paper. See page 211
"Paper Feed Problems".
Net Communication
Error
Connection with the server was
lost while sending or receiving
data.
Contact the network administrator.
Memory Overflow
TX
Cancel
Misfeed: BypassTray
Misfeed: Dup. Unit
Remove Paper
A scanned file could not be sent
because the machine has not
Network is not Ready received IP address information
from the DHCP server
completely.
Wait until the machine receives the IP
address information completely, and then
try the operation again.
The machine has been off-hook
for an extended period of time.
Put down the handset or press the [Clear/
Stop] key.
On Hook or Stop key
236
Solutions
Error and Status Messages on the Screen
Message
Causes
Solutions
Out of Paper: X
The indicated tray has run out of
paper.
Load paper to the indicated tray. See
page 41 "Loading Paper".
Please Restart
Machine
The machine needs to be
restarted.
Turn off the power, and then turn it back
on.
Print Cart. Set Error
The print cartridge has not been
installed or has not been
installed correctly.
Reinstall the print cartridge. See page 201
"Replacing the Print Cartridge".
The machine failed to proceed
with the print job, because tray
1 was specified as the input tray
but paper was set in the bypass
tray.
Remove paper from the bypass tray.
The print cartridge is almost
empty.
Prepare a new print cartridge.
The fusing unit is no longer
usable, and must be replaced.
Contact your sales or service
representative.
The paper feed roller is no
longer usable, and must be
replaced.
Contact your sales or service
representative.
The machine has run out of
toner.
Replace the print cartridge. See page 201
"Replacing the Print Cartridge".
The transfer roller is no longer
usable, and must be replaced.
Contact your sales or service
representative.
A reception error occurred, and
the fax could not be received
correctly.
If possible, contact the sender of the fax
and ask them to resend it.
Remove Paper:
Bypass Tray
Replace Required
Soon:
Print Cartridge
Replacement
Required:
Fusing Unit
Replacement
Required:
Paper Feed Roller
Replacement
Required:
Print Cartridge
Replacement
Required:
Transfer Roller
RX Comm. Error
237
10. Troubleshooting
Message
Causes
Solutions
Scan (NW)
Disconnected
A scanned file could not be sent
because the Ethernet cable was
not connected properly.
Reconnect the Ethernet cable properly,
and then try the operation again.
Scan (USB)
Disconnected
The USB cable was
disconnected while scanning
from a computer.
Reconnect the USB cable properly, and
then try the operation again.
Server Connection
Failed
A scanned file could not be sent
because the destination could
not be reached.
Confirm that the destination is registered
correctly, and then try the operation again.
Server Response
Error
An error occurred in
communication with the server
before beginning transmission.
Service call - X
A fatal hardware error has
occurred, and the machine
cannot function.
Confirm that the destination is registered
correctly, and then try the operation again.
If the problem could not be solved, contact
the network administrator.
Contact your sales or service
representative.
While the message is displayed, press the
[OK] key. A menu for changing the paper
size of the current tray appears.
Set Correct Paper
The paper tray does not contain
A4, Letter, or Legal size paper.
Load A4/Letter/ Legal size paper in the
tray, and then select the corresponding
paper size using [ ] or [ ] key and press
the [OK] key. The machine will then print
out the fax.
Note that the paper size setting for the tray
under system settings will be changed. See
page 147 "System Settings".
Set Original to ADF
Cannot use exposure
glass
with set. in [Scan
Size].
238
Scanning could not be
performed because the originals
were not placed in the ADF,
even though the machine is set
to scan originals larger than
A4/Letter size.
• Use the ADF, even when scanning
A4/Letter or smaller size originals.
• If you need to use the exposure glass,
set A4/Letter or smaller size in [Scan
Size] under scanner settings, and then
try again. See page 93 "Specifying
the Scan Settings".
Error and Status Messages on the Screen
Message
Sort Copy was
Cancelled
TX Comm. Error
Causes
Solutions
The machine's memory reached
capacity while originals were
being scanned from the ADF to
perform sort copying.
Press [Exit] to print the originals that were
successfully scanned into memory. Then,
copy again the originals left in the ADF.
A transmission error occurred,
and the fax could not be
transmitted correctly.
If the [Auto Redial] setting is enabled, the
machine will redial the number and try
again. If all attempts fail, or if the machine
is in Immediate Transmission mode, the fax
will not be transmitted. Try the operation
again.
239
10. Troubleshooting
240
11. Appendix
Functions and Network Settings Available in
an IPv6 Environment
The functions and network settings of this machine that are available in an IPv6 environment differ from
those available in an IPv4 environment. Make sure the functions you use are supported in an IPv6
environment, and then configure the necessary network settings.
For details about specifying the IPv6 settings, see page 159 "Network Settings".
Available Functions
FTP Printing
Prints documents via FTP using the EPRT and EPSV commands. Windows Vista/7/8 and an FTP
application that supports IPv6 are required to use these commands.
Printer
Prints documents using the printer driver.
Scan to FTP
Delivers files that have been scanned using the control panel to an FTP server.
Scan to E-mail
Sends files scanned using the control panel via e-mail.
Scan to Folder
Sends files scanned using the control panel to a shared folder on a computer on the network.
Network TWAIN Server
Controls the scanning function from a computer on the network, and delivers scanned data to the
computer directly. This function is available only to computers that have a TWAIN-supporting
application. The IP address of the multi-cast group supported by IPv6 is ff12::fb88:1.
LAN-Fax
Sends a document created in an application as a fax and without printing it.
Web Image Monitor
Allows you to check the machine's status and configure its settings using a Web browser.
Configuration Page
Prints a configuration page that shows you the machine's configuration, IP address, and other
details.
241
11. Appendix
Transmission Using IPsec
For securer communications, this machine supports the IPsec protocol. When applied, IPsec encrypts
data packets at the network layer using shared key encryption. The machine uses encryption key
exchange to create a shared key for both sender and receiver. To achieve even higher security, you can
also renew the shared key on a validity period basis.
• IPsec is not applied to data obtained through DHCP, DNS, or WINS.
• IPsec compatible operating systems are Windows XP SP2, Windows Vista/7, Windows Server
2003/2003 R2/2008/2008 R2, Red Hat Enterprise Linux WS 4.0, and Solaris 10. However,
some setting items are not supported depending on the operating system. Make sure the IPsec
settings you specify are consistent with the operating system's IPsec settings.
• If you cannot access Web Image Monitor due to IPsec configuration problems, disable IPsec under
[Admin. Tools] on the control panel, and then access Web Image Monitor.
• For details about specifying the IPsec settings using Web Image Monitor, see page 171
"Configuring the Machine Using Utilities".
• For details about enabling and disabling IPsec using the control panel, see page 159 "Network
Settings".
Encryption and Authentication by IPsec
IPsec consists of two main functions: the encryption function, which ensures the confidentiality of data,
and the authentication function, which verifies the sender of the data and the data's integrity. This
machine's IPsec function supports two security protocols: the ESP protocol, which enables both of the
IPsec functions at the same time, and the AH protocol, which enables only the authentication function.
ESP Protocol
The ESP protocol provides secure transmission through both encryption and authentication. This
protocol does not provide header authentication.
• For successful encryption, both the sender and receiver must specify the same encryption
algorithm and encryption key. The encryption algorithm and encryption key are specified
automatically.
• For successful authentication, the sender and receiver must specify the same authentication
algorithm and authentication key. The authentication algorithm and authentication key are
specified automatically.
AH Protocol
The AH protocol provides secure transmission through authentication of packets only, including
headers.
242
Transmission Using IPsec
• For successful authentication, the sender and receiver must specify the same authentication
algorithm and authentication key. The authentication algorithm and authentication key are
specified automatically.
AH Protocol + ESP Protocol
When combined, the ESP and AH protocols provide secure transmission through both encryption
and authentication. These protocols provide header authentication.
• For successful encryption, both the sender and receiver must specify the same encryption
algorithm and encryption key. The encryption algorithm and encryption key are specified
automatically.
• For successful authentication, the sender and receiver must specify the same authentication
algorithm and authentication key. The authentication algorithm and authentication key are
specified automatically.
• Some operating systems use the term "Compliance" in place of "Authentication".
Security Association
This machine uses encryption key exchange as the key setting method. With this method, agreements
such as the IPsec algorithm and key must be specified for both sender and receiver. Such agreements
form what is known as an SA (Security Association). IPsec communication is possible only if the
receiver's and sender's SA settings are identical.
The SA settings are auto configured on both parties' machines. However, before the IPsec SA can be
established, the ISAKMP SA (Phase 1) settings must be auto configured. When this is done, the IPsec SA
(Phase 2) settings, which allow actual IPsec transmission, will be auto configured.
Also, for further security, the SA can be periodically auto updated by applying a validity period (time
limit) for its settings. This machine only supports IKEv1 for encryption key exchange.
Multiple settings can be configured in the SA.
Settings 1-10
You can configure ten separate sets of SA details (such as different shared keys and IPsec
algorithms).
IPsec policies are searched through one by one, starting at [No.1].
Encryption Key Exchange Settings Configuration Flow
This section explains the procedure for specifying encryption key exchange settings.
243
11. Appendix
Machine
PC
1. Set the IPsec settings on Web Image Monitor.
1. Set the same IPsec settings as the machine on
PC.
2. Enable IPsec settings.
2. Enable IPsec settings.
3. Confirm IPsec transmission.
• After configuring IPsec, you can use "ping" command to check if the connection is established
correctly. Because the response is slow during initial key exchange, it may take some time to
confirm that transmission has been established.
• If you cannot access Web Image Monitor due to IPsec configuration problems, disable IPsec on
the control panel, and then access Web Image Monitor.
• For details about disabling IPsec using the control panel, see page 159 "Network Settings".
Specifying Encryption Key Exchange Settings
1. Start the Web browser, and access the machine by entering its IP address.
2. Click [IPsec Settings].
3. Click the [IPsec Policy List] tab.
4. Select the number of the setting you want to modify in the list, and then click [Change].
5. Modify the IPsec related settings as necessary.
6. Enter the administrator password, and then click [Apply].
7. Click the [IPsec Global Settings] tab, and then select [Active] in [IPsec Function].
8. If necessary, specify [Default Policy], [Broadcast and Multicast Bypass], and [All ICMP
Bypass] also.
9. Enter the administrator password, and then click [Apply].
Specifying IPsec Settings on the Computer
Specify exactly the same settings for IPsec SA settings on your computer as are specified for the IPsec
Settings on the machine. Setting methods differ according to the computer's operating system. The
following procedure is based on Windows 7 in an IPv4 environment as an example.
1. On the [Start] menu, click [Control Panel], [System and Security], and then click
[Administrative Tools].
244
Transmission Using IPsec
2. Double-click [Local Security Policy], and then click [IP Security Policies on Local
Computer].
3. In the "Action" menu, click [Create IP Security Policy...].
The IP Security Policy Wizard appears.
4. Click [Next].
5. Enter a security policy name in "Name", and then click [Next].
6. Clear the "Activate the default response rule (earlier versions of Windows only)." check
box, and then click [Next].
7. Select "Edit properties", and then click [Finish].
8. In the "General" tab, click [Settings...].
9. In "Authenticate and generate a new key after every", enter the same validity period (in
minutes) that is specified on the machine in [IKE Life Time], and then click [Methods...].
10. Confirm that the Encryption Algorithm ("Encryption"), Hash Algorithm ("Integrity"), and
IKE Diffie-Hellman Group ("Diffie-Hellman Group") settings in "Security method
preference order" all match those specified on the machine in [IKE Settings].
If the settings are not displayed, click [Add...].
11. Click [OK] twice.
12. Click [Add...] in the "Rules" tab.
The Security Rule Wizard appears.
13. Click [Next].
14. Select "This rule does not specify a tunnel", and then click [Next].
15. Select the type of network for IPsec, and then click [Next].
16. Click [Add...] in the IP Filter List.
17. In [Name], enter an IP Filter name, and then click [Add...].
The IP Filter Wizard appears.
18. Click [Next].
19. In [Description:], enter a name or a detailed explanation of the IP filter, and then click
[Next].
You may click [Next] and proceed to the next step without entering any information in this field.
20. Select "My IP Address" in "Source address", and then click [Next].
21. Select "A specific IP Address or Subnet" in "Destination address", enter the machine's IP
address, and then click [Next].
22. For the IPsec protocol type, select "Any", and then click [Next].
23. Click [Finish], and then click [OK].
24. Select the IP filter that you have just created, and then click [Next].
245
11. Appendix
25. Click [Add...] in the Filter Action.
The Filter Action Wizard appears.
26. Click [Next].
27. In [Name], enter a Filter Action name, and then click [Next].
28. Select "Negotiate security", and then click [Next].
29. Select one of options for computers allowed to communicate with, and then click [Next].
30. Select "Custom" and click [Settings...].
31. When [ESP] is selected for the machine in [Security Protocol] under [IPsec Settings], select
[Data integrity and encryption (ESP)], and configure the following settings:
Set the value of [Integrity algorithm] to the same value as the [Authentication Algorithm for ESP]
specified on the machine.
Set the value of [Encryption algorithm] to the same value as the [Encryption Algorithm for ESP]
specified on the machine.
32. When [AH] is selected for the machine in [Security Protocol] under [IPsec Settings], select
[Data and address integrity without encryption (AH)], and configure the following
settings:
Set the value of [Integrity algorithm] to the same value as the [Authentication Algorithm for AH]
specified on the machine.
Clear the [Data integrity and encryption (ESP)] check box.
33. When [ESP&AH] is selected for the machine in [Security Protocol] under [IPsec Settings],
select [Data and address integrity without encryption (AH)], and configure the following
settings:
Set the value of [Integrity algorithm] under [Data and address integrity without encryption (AH)] to
the same value as [Authentication Algorithm for AH] specified on the machine.
Set the value of [Encryption algorithm] under [Data integrity and encryption (ESP)] to the same
value as [Encryption Algorithm for ESP] specified on the machine.
34. In the Session key settings, select "Generate a new key every", and enter the same
validity period (in seconds or Kbytes) as that specified for [Life Time] on the machine.
35. Click [OK], and then click [Next].
36. Click [Finish].
If you are using IPv6 under Windows Vista or a newer version of Windows, you must repeat this
procedure from Step 12 and specify ICMPv6 as an exception. When you reach Step 22, select
[58] as the protocol number for the "Other" target protocol type, and then set [Negotiate security]
to [Permit].
37. Select the filter action that you have just created, and then click [Next].
38. Select one of options for an authentication method, and then click [Next].
246
Transmission Using IPsec
39. Click [Finish], and then click [OK] twice.
The new IP security policy (IPsec settings) is specified.
40. Select the security policy that you have just created, right click on it, and then click
[Assign].
IPsec settings on the computer are enabled.
• To disable the computer's IPsec settings, select the security policy, right click, and then click [Unassign].
Enabling and Disabling IPsec Using the Control Panel
1. Press the [User Tools] key.
2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ] or [ ] key to select [IPsec], and then press the [OK] key.
5. Press the [ ] or [ ] key to select [Active] or [Inactive], and then press the [OK] key.
6. Press the [Clear/Stop] key to return to the initial screen.
• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. For
details about [Admin. Tools Lock], see page 166 "Administrator Settings".
• You can press the [Escape] key to exit to the previous level of the menu tree.
247
11. Appendix
Notes About the Toner
• Proper operation cannot be guaranteed if any third-party toner is used.
• Depending on printing conditions, there are cases where the printer cannot print the number of
sheets indicated in the specifications.
• Replace the print cartridge if the printed image suddenly becomes pale or blurred.
• When operating the machine for the first time, use the print cartridge supplied with this machine. If
this cartridge is not initially used, the following problems may occur:
• "Replace Required Soon:" "Print Cartridge" will be displayed before the toner runs out.
• "Replacement Required:" "Print Cartridge" will be displayed when the toner runs out, but
instead the printed image suddenly becomes pale or blurred.
• The lifetime of the photo conductor, which is built into the print cartridge, is taken into account in
displaying "Replace Required Soon:" "Print Cartridge". If the photo conductor stops working before
the toner runs out, "Replace Required Soon: Print Cartridge" may be displayed.
248
Moving and Transporting the Machine
Moving and Transporting the Machine
This section provides cautions that you must follow when moving the machine both short and long
distances.
Repack the machine in its original packing materials when moving it over a long distance.
• Be sure to disconnect all cables from the machine before transporting it.
• The machine is a precision piece of machinery. Be sure to handle it carefully when moving it.
• Make sure to move the machine horizontally. Take extra caution when carrying the machine up or
down stairs.
• Do not remove the print cartridge when moving the machine.
• Be sure to hold the machine level while carrying it. To prevent toner from spilling, move the
machine carefully.
1. Be sure to check the following points:
• The power switch is turned off.
• The power cord is unplugged from the wall outlet.
• All other cables are unplugged from the machine.
2. Return the scanning unit inside the machine to its original position using [Scanner
Carriage] under [System Settings]. For details about [Scanner Carriage], see page 147
"System Settings".
3. Lift the machine using the inset grips on both sides of the machine, and then move it
horizontally to the place where you want to use it.
• To move the machine over a long distance, pack it well and empty all the paper trays. Take care
not to tip or tilt the machine during transit.
• Toner might spill inside the machine if the machine is not kept level during transit.
• For more information about moving the machine, contact your sales or service representative.
Disposal
Ask your sales or service representative for information about correct disposal of this machine.
249
11. Appendix
Where to Inquire
Contact your sales or service representative for further information about the topics included in this
manual or to inquire about other topics not included in this manual.
250
Consumables
Consumables
Print Cartridge
Print cartridge
Black
Average printable number of pages per cartridge *1
2,000 or 3,500 pages
*1 The printable number of pages is based on pages that are compliant with ISO/IEC 19752 with the image
density set as the factory default. ISO/IEC 19752 is an international standard for measurement of printable
pages, set by the International Organization for Standardization.
• Unless a print cartridge is replaced before toner runs out, printing will become impossible. To
facilitate cartridge replacement, we recommend you purchase and store extra print cartridges.
• The actual number of printable pages varies depending on the image volume and density, number
of pages printed at a time, paper type and paper size used, and environmental conditions such as
temperature and humidity.
• Print cartridges may need to be changed sooner than indicated above due to deterioration over
the period of use.
• Print cartridges are not covered by warranty. However, if there is a problem, contact the store
where you purchased them.
• The supplied print cartridge can print approximately 1,000 pages.
251
11. Appendix
Specifications of the Machine
This section lists the machine's specifications.
General Function Specifications
Configuration
Desktop
Print process
Laser electrostatic transfer
Maximum paper size for scanning using the exposure glass
216 mm × 297 mm (8.5 × 11.7 inches)
Maximum paper size for scanning using the ADF
216 mm × 356 mm (8.5 × 14 inches)
Maximum paper size for printing
216 mm × 356 mm (8.5 × 14 inches)
Warm-up time
30 seconds or less (23 °C, 71.6 °F)
Paper sizes
A4, 81/2 " × 11 " (Letter), 81/2 " × 14 " (Legal), B5 JIS, 51/2 " × 81/2 " (Half Letter), 71/4 " ×
101/2 " (Executive), A5, A6, B6 JIS, 16K (195 × 267 mm), 8 " × 13 " (F), 81/2 " × 13
" (Foolscap), 81/4 " × 13 " (Folio), Com10 (104.8×241.3 mm), Monarch (98.4 ×190.5 mm), C5
Env (162 ×229 mm), C6 Evn (114 ×162 mm), DL Env (110 ×220 mm), Custom Paper Size
• The following paper sizes are supported as custom paper sizes:
• Approximately 90-216 mm (3.6-8.5 inches) in width
• Approximately 148-356 mm (5.8-14 inches) in length
Paper type
Plain paper (65-99 g/m2 (17-27 lb.)), Recycled paper (75-90 g/m2 (20-24 lb.)), Thin paper
(52-64 g/m2 (14-16 lb.)), Thick paper 1 (100-130 g/ m2 (27-35 lb)), Thick paper 2 (131-162
g/ m2 (35-43 lb)), Color paper (75-90 g/m2 (20-24 lb.)), Preprinted paper (75-90 g/m2
(20-24 lb.)), Prepunched paper (75-90 g/m2 (20-24 lb.)), Letterhead (100-130 g/m2 (27-35
lb.)), Bond paper (105-160 g/m2 (28-43 lb.)), Cardstock (100-130 g/m2 (27-35 lb.)), Label
paper (100-130 g/m2 (27-35 lb.)), Envelope
252
Specifications of the Machine
Paper output capacity (80 g/m2, 20 lb)
50 sheets
Paper input capacity (80 g/m2, 20 lb)
• Tray 1
250 sheets
• Bypass tray
50 sheets
ADF capacity (80 g/m2, 20 lb)
35 sheets
Memory
128 MB
Power requirements
•
220-240 V, 4 A, 50/60 Hz
•
120 V, 7 A, 60 Hz
Power consumption
• Maximum power consumption
: 890 W
: 800 W
• Energy Saver mode 1
50 W or less
• Energy Saver mode 2
5.0 W or less
Machine dimensions (Width × Depth × Height)
370 × 392 × 405 mm (14.6 × 15.4 × 15.9 inches)
Weight (machine body with consumables)
Approximately 16.5 kg (36.4 lb.)
Printer Function Specifications
Printing speed
: 28 pages per minute (A4)
253
11. Appendix
: 30 pages per minute (Letter)
Resolution
600 × 600 dpi (maximum: 1200 × 600 dpi)
First print speed
12 seconds or less
Interface
• Ethernet (10BASE-T, 100BASE-TX)
• USB 2.0
• Wi-Fi
Printer language
PCL6c
Fonts
80 fonts
Copier Function Specifications
Maximum resolution (scanning and printing)
• Exposure glass
Scanning: 600 × 600 dpi
Printing: 600 × 600 dpi
• ADF
Scanning: 600 × 300 dpi
Printing: 600 × 600 dpi
First copy speed (A4, at 23 °C, 71.6 °F)
13 seconds or less
Multiple copy speed (except for Europe)
28 pages per minute
Reproduction ratio
•
Fixed ratio: 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400%
Zoom ratio: 25% to 400%
•
Fixed ratio: 50%, 65%, 78%, 93%, 129%, 155%, 200%, 400%
254
Specifications of the Machine
Zoom ratio: 25% to 400%
Copy quantity
99
Scanner Function Specifications
Maximum scanning area (horizontal × vertical)
• Exposure glass
216 × 297 mm (8.5 × 11.7 inches)
• ADF
216 × 356 mm (8.5 × 14 inches)
Maximum resolution when scanning from the control panel (Scan to E-mail, Scan to FTP, Scan
to Folder)
600 × 600 dpi
Maximum resolution when scanning from a computer (TWAIN)
• Exposure glass
600 × 600 dpi
• ADF
600 × 300 dpi
Maximum resolution when scanning from a computer (WIA)
600 × 600 dpi
ADF throughput
Black and white: 147 mm per second
Color: 49 mm per second
Interface
• Scanning from the control panel
Ethernet (10BASE-T, 100BASE-TX)
• Scanning from a computer
Ethernet (10BASE-T, 100BASE-TX), USB 2.0
Fax Function Specifications
Access line
• Public switched telephone networks (PSTN)
255
11. Appendix
• Private branch exchange (PBX)
Transmission mode
ITU-T Group 3 (G3)
Scan line density
8 dots per mm × 3.85 line per mm (200 × 100 dpi)
8 dots per mm × 7.7 line per mm (200 × 200 dpi)
Transmission time
3 seconds (8 dots per mm × 3.85 line per mm, 33.6 kbps, MMR, ITU-T # 1 chart)
Transfer rate
33.6 kbps to 2400 bps (auto shift down system)
Data compression methods
MH, MR, MMR
Memory capacity
100 sheets or more (8 dots per mm × 3.85 line per mm)
Address book
• Speed dial
200 items
• Quick dial
8 items
• Number of redials for Fax
256
Copyright Information about Installed Applications
Copyright Information about Installed
Applications
expat
Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper.
Copyright (c) 2001, 2002 Expat maintainers.
Permission is hereby granted, free of charge, to any person obtaining a copy of this software and
associated documentation files (the "Software"), to deal in the Software without restriction, including
without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell
copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the
following conditions:
The above copyright notice and this permission notice shall be included in all copies or substantial
portions of the Software.
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS
FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR
COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN
AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN
CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
JPEG LIBRARY
• The software installed on this product is based in part on the work of the Independent JPEG Group.
OpenLDAP 2.1
http://www.openldap.org/software/download
The OpenLDAP Public License
Version 2.8, 17 August 2003
Redistribution and use of this software and associated documentation ("Software"), with or without
modification, are permitted provided that the following conditions are met:
1. Redistributions in source form must retain copyright statements and notices,
2. Redistributions in binary form must reproduce applicable copyright statements and notices, this list
of conditions, and the following disclaimer in the documentation and/or other materials provided
with the distribution, and
257
11. Appendix
3. Redistributions must contain a verbatim copy of this document.
The OpenLDAP Foundation may revise this license from time to time.
Each revision is distinguished by a version number. You may use this Software under terms of this license
revision or under the terms of any subsequent revision of the license.
THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS “AS
IS” AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE
DISCLAIMED. IN NO EVENT SHALL THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR THE
AUTHOR(S) OR OWNER(S) OF THE SOFTWARE BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT
LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR
OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF
THE POSSIBILITY OF SUCH DAMAGE.
The names of the authors and copyright holders must not be used in advertising or otherwise to promote
the sale, use or other dealing in this Software without specific, written prior permission. Title to copyright
in this Software shall at all times remain with copyright holders.
OpenLDAP is a registered trademark of the OpenLDAP Foundation.
Copyright 1999-2003 The OpenLDAP Foundation, Redwood City, California, USA.
All Rights Reserved.
Permission to copy and distribute verbatim copies of this document is granted.
OpenSSL 0.9.8g
http://www.openssl.org/source
LICENSE ISSUES
The OpenSSL toolkit stays under a dual license, i.e. both the conditions of the OpenSSL License
and the original SSLeay license apply to the toolkit. See below for the actual license texts. Actually
both licenses are BSD-style Open Source licenses. In case of any license issues related to OpenSSL
please contact openssl-core@openssl.org.
OpenSSL License
Copyright (c) 1998-2011 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted
provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of conditions
and the following disclaimer.
258
Copyright Information about Installed Applications
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions
and the following disclaimer in the documentation and/or other materials provided with the
distribution.
3. All advertising materials mentioning features or use of this software must display the following
acknowledgment:
"This product includes software developed by the OpenSSL Project for use in the OpenSSL
Toolkit. (http://www.openssl.org/)"
4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote
products derived from this software without prior written permission. For written permission,
please contact openssl-core@openssl.org.
5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL"
appear in their names without prior written permission of the OpenSSL Project.
6. Redistributions of any form whatsoever must retain the following acknowledgment:
"This product includes software developed by the OpenSSL Project for use in the OpenSSL
Toolkit (http://www.openssl.org/)"
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR
IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO
EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT,
INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;
LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND
ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT
(INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF
THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
This product includes cryptographic software written by Eric Young (eay@cryptsoft.com).
This product includes software written by Tim Hudson (tjh@cryptsoft.com).
Original SSLeay License
Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com)
All rights reserved.
This package is an SSL implementation written by Eric Young (eay@cryptsoft.com).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the following conditions are
aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA,
lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution
is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com).
Copyright remains Eric Young's, and as such any Copyright notices in the code are not to be
removed.
259
11. Appendix
If this package is used in a product, Eric Young should be given attribution as the author of the
parts of the library used.
This can be in the form of a textual message at program startup or in documentation (online or
textual) provided with the package.
Redistribution and use in source and binary forms, with or without modification, are permitted
provided that the following conditions are met:
1. Redistributions of source code must retain the copyright notice, this list of conditions and the
following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions
and the following disclaimer in the documentation and/or other materials provided with the
distribution.
3. All advertising materials mentioning features or use of this software must display the following
acknowledgement:
"This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)"
The word 'cryptographic' can be left out if the rouines from the library being used are not
cryptographic related :-).
4. If you include any Windows specific code (or a derivative thereof) from the apps directory
(application code) you must include an acknowledgement:
"This product includes software written by Tim Hudson (tjh@cryptsoft.com)"
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO
EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT
NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE,
DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY
THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
The licence and distribution terms for any publically available version or derivative of this code
cannot be changed. i.e. this code cannot simply be copied and put under another distribution
licence [including the GNU Public Licence.]
260
Trademarks
Trademarks
Adobe, Acrobat, and Reader are either registered trademarks or trademarks of Adobe Systems
Incorporated in the United States and/or other countries.
TrueType, and Safari are trademarks of Apple Inc., registered in the U.S. and other countries.
Firefox® is a registered trademark of the Mozilla Foundation.
Java is a registered trademark of Oracle and/or its affiliates.
LINUX® is the registered trademark of Linus Torvalds in the U.S. and other countries.
Microsoft®, Windows®, Windows Server®, Windows Vista®, and Internet Explorer® are either
registered trademarks or trademarks of Microsoft Corporation in the United States and/or other
countries.
PCL® is a registered trademark of Hewlett-Packard Company.
Red Hat is a registered trademark of Red Hat, Inc.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
The proper name of Internet Explorer 6 is Microsoft® Internet Explorer® 6.
The proper names of the Windows operating systems are as follows:
• The product names of Windows XP are as follows:
Microsoft® Windows® XP Professional
Microsoft® Windows® XP Home Edition
Microsoft® Windows® XP Professional x64 Edition
• The product names of Windows Vista are as follows:
Microsoft® Windows Vista® Ultimate
Microsoft® Windows Vista® Business
Microsoft® Windows Vista® Home Premium
Microsoft® Windows Vista® Home Basic
Microsoft® Windows Vista® Enterprise
• The product names of Windows 7 are as follows:
Microsoft® Windows® 7 Starter
Microsoft® Windows® 7 Home Premium
Microsoft® Windows® 7 Professional
Microsoft® Windows® 7 Ultimate
Microsoft® Windows® 7 Enterprise
• The product names of Windows 8 are as follows:
261
11. Appendix
Microsoft® Windows® 8
Microsoft® Windows® 8 Pro
Microsoft® Windows® 8 Enterprise
• The product names of Windows Server 2003 are as follows:
Microsoft® Windows Server® 2003 Standard Edition
Microsoft® Windows Server® 2003 Enterprise Edition
Microsoft® Windows Server® 2003 Web Edition
Microsoft® Windows Server® 2003 Datacenter Edition
• The product names of Windows Server 2003 R2 are as follows:
Microsoft® Windows Server® 2003 R2 Standard Edition
Microsoft® Windows Server® 2003 R2 Enterprise Edition
Microsoft® Windows Server® 2003 R2 Datacenter Edition
• The product names of Windows Server 2008 are as follows:
Microsoft® Windows Server® 2008 Foundation
Microsoft® Windows Server® 2008 Standard
Microsoft® Windows Server® 2008 Enterprise
Microsoft® Windows Server® 2008 Datacenter
Microsoft® Windows Server® 2008 for Itanium-based Systems
Microsoft® Windows® Web Server 2008
Microsoft® Windows® HPC Server 2008
• The product names of Windows Server 2008 R2 are as follows:
Microsoft® Windows Server® 2008 R2 Foundation
Microsoft® Windows Server® 2008 R2 Standard
Microsoft® Windows Server® 2008 R2 Enterprise
Microsoft® Windows Server® 2008 R2 Datacenter
Microsoft® Windows Server® 2008 R2 for Itanium-based Systems
Microsoft® Windows® Web Server R2 2008
Microsoft® Windows® HPC Server R2 2008
• The product names of Windows Server 2012 are as follows:
Microsoft® Windows Server® 2012 Foundation
Microsoft® Windows Server® 2012 Essentials
Microsoft® Windows Server® 2012 Standard
Microsoft® Windows Server® 2012 Datacenter
262
INDEX
Address book................................................ 82, 146
Address book (LAN-Fax).................. 123, 124, 125
ADF (Auto Document Feeder).............................. 51
Administrator password...................................... 197
Administrator settings................................. 166, 197
Authentication...................................................... 242
Auto e-mail notification settings......................... 186
Backup settings.................................................... 198
Basic operation................................ 55, 64, 89, 131
Broadcast function.............................................. 114
Bypass tray setting priority................................. 177
Canceling a copy.................................................. 65
Canceling a fax.......................................... 111, 122
Cleaning............................................. 205, 206, 208
Combine copy....................................................... 69
Community........................................................... 187
Configuration page.................................... 153, 196
Consumables....................................................... 251
Control panel......................................................... 21
Copier features.................................................... 134
Copier function.................................................... 254
Copier mode screen..............................................63
Copy key................................................................ 32
Copyright information......................................... 257
Counter information............................................ 175
Date...................................................................... 100
Date and time settings......................................... 199
Date setting.......................................................... 199
Default settings.................................................... 197
Delete..................................................................... 29
Density.................................................................... 94
Disclaimer................................................................. 8
DNS setting.......................................................... 185
Driver...................................................................... 28
E-mail notification 1............................................ 186
E-mail notification 2............................................ 186
Encryption............................................................ 242
Encryption key exchange.......................... 243, 244
Energy saver mode....................................... 16, 200
Enlarged or reduced copies................................. 67
Entering characters............................................. 101
Error messages.................................................... 232
expat.................................................................... 257
Exposure glass.....................................................208
Exterior................................................................... 19
Facsimile key.......................................................... 32
Fax destinations.........................103, 105, 106, 182
Fax features......................................................... 142
Fax function......................................................... 255
Fax journal.................................................. 153, 196
Fax mode screen................................................... 99
Fax Speed Dial destination list.................. 153, 196
Fax transmission settings..................................... 140
Fax TX standby file list......................................... 196
FAX/TEL manual mode.......................................128
Function priority..................................................... 32
General status..................................................... 183
I/O timeout..........................................................181
ID Card copy......................................................... 74
IKE settings........................................................... 192
Image density................................................ 78, 118
Immediate transmission....................................... 108
Initial setup............................................................. 31
Install...................................................................... 28
Installing the printer............................................... 24
Interior.................................................................... 21
Introduction.............................................................. 8
IPsec global settings............................................ 192
IPsec policy settings.............................................192
IPsec settings........................................................ 192
IPsec transmission................................................ 242
IPv6 configuration............................................... 184
IPv6 environment................................................. 241
263
J
Job cancel.............................................................. 55
JPEG LIBRARY...................................................... 257
LAN-Fax............................................................... 121
Language............................................................. 173
Legal prohibition...................................................... 8
Lists...................................................... 130, 153, 196
Loading paper....................................................... 41
Machine information...........................................176
Maintenance page.....................................153, 196
mDNS setting....................................................... 184
Memory transmission.......................................... 108
Menu chart.......................................................... 133
Models................................................................... 10
Moving................................................................. 249
Multi-access........................................................... 32
Network application........................................... 184
Network print setting........................................... 184
Network settings......................................... 159, 183
Network status..................................................... 183
Non-recommended paper................................... 37
Notes.................................................................... 248
On hook dial....................................................... 116
One Touch buttons................................................ 91
OpenLDAP........................................................... 257
OpenSSL.............................................................. 258
Operation modes.................................................. 32
Operation tools..................................................... 30
Original.................................................................. 51
Original type..........................................................78
Page counter........................................................175
Paper jam.................................. 213, 215, 217, 221
Paper mismatch..................................................... 57
Paper recommendations....................................... 51
264
Paper tray............................................................ 174
Pause/Redial key.................................................. 91
Placing originals.................................................... 53
POP3 settings.......................................................189
Print area................................................................ 38
Print cartridge..............................................201, 251
Print counter......................................................... 175
Print functions......................................................... 59
Print output functions..............................................60
Print quality functions............................................. 59
Printer features..................................................... 155
Printer function..................................................... 253
Priority tray........................................................... 180
Quick Dial destination list.......................... 153, 196
Quick install for network....................................... 28
Quick install for usb............................................... 28
Receiving a fax.................................................... 127
Reception mode.................................................. 127
Redial function..................................................... 115
Reports................................................ 130, 153, 196
Reset settings........................................................ 197
Resolution...................................................... 94, 119
Restore settings.................................................... 199
SA (Security Association)................................... 243
Scan destinations...................... 82, 87, 88, 91, 182
Scan size................................................................ 93
Scan to E-mail................................................. 82, 89
Scan to Folder................................................. 82, 89
Scan to FTP...................................................... 82, 89
Scanner destination list.............................. 153, 196
Scanner Features Settings...................................138
Scanner function..................................................255
Scanner journal.......................................... 153, 196
Scanner key........................................................... 32
Scanner send setting........................................... 184
Scanning................................................................ 96
Select paper........................................................ 179
Sending a fax............................................. 108, 109
Set date................................................................ 199
Set time.................................................................199
Shortcut to Func. key........................................... 181
Shortcut to function..............................................181
Smart Organizing Monitor................................... 30
SMTP settings....................................................... 188
SNMP settings..................................................... 187
Software................................................................. 28
Sound volume adjustment...................................177
Specifications............................ 252, 253, 254, 255
Speed Dial......................................... 105, 106, 113
Status information................................................ 174
Status messages.................................................. 232
Supported paper................................................... 35
System.................................................................. 187
System information.............................................. 174
System settings............................................ 147, 177
Wireless settings.................................................. 189
TCP/IP status....................................................... 183
Time...................................................................... 100
Time setting.......................................................... 199
Toner............................................................201, 248
Toner management............................................. 180
Top page............................................................. 172
Trademarks.......................................................... 261
Transmission mode.............................................. 108
Trap...................................................................... 187
Tray 1..................................................................... 41
Tray paper settings..................................... 147, 177
Troubleshooting...... 209, 211, 223, 224, 225, 226,
228, 229, 232
TWAIN................................................................... 96
TX standby file list................................................ 153
Upgrade................................................................. 29
Web Image Monitor........................................... 171
Where to put the printer........................................ 24
Wi-Fi settings....................................................... 159
WIA........................................................................ 98
Wireless LAN settings.................................162, 189
265
MEMO
266
MEMO
267
MEMO
268
GB GB
EN US
EN AU
M176-8602
© 2013
EN GB
EN US
EN AU
M176-8602
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