Ricoh MFSP325SFNW1 Multifunction Digital Product (Copier/Printer/Scanner/Fax) User Manual

Ricoh Company Ltd Multifunction Digital Product (Copier/Printer/Scanner/Fax)

User Manual

A-1Safety InformationIntroductionThis manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benet, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.Power Source120 V, 8 A, 60 HzPlease be sure to connect the power cord to a power source as above.Safety Information for this MachineThis chapter describes the safety precautions.Safety Symbols for This MachineThe meanings of the safety symbols for this machine are as follows:Caution Do not use the cleanerDo not throw into the re Keep out of reach of childrenCaution, hot surface Do not touchSafety During OperationIn this manual, the following important symbols are used:WARNING: RIndicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.CAUTION: RIndicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
A-2Environments Where the Machine Can be UsedWARNING: RDo not use flammable sprays or solvents in the vicinity of this machine. Doing so •could result in fire or electric shock.Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, •or containers holding water or any other liquids, on or close to this machine. Fire or electric shock could result from spillage or if such objects or substances fall inside this machine. CAUTION: RKeep the machine away from humidity and dust. Otherwise a fire or an electric shock •might occur.Do not place the machine on an unstable or tilted surface. If it topples over, an injury •might occur.Do not place heavy objects on the machine. Doing so can cause the machine to topple •over, possibly resulting in injury.Make sure the room where you are using the machine is well ventilated and spacious. •Good ventilation is especially important when the machine is used heavily.Keep the machine in an area that is within optimum environmental conditions. Operating •the machine in an environment that is outside the recommended ranges of humidity and temperature can cause an electrical fire hazard. Keep the area around the socket free of dust. Accumulated dust can become an electrical fire hazard.Do not obstruct the machine’s vents. Doing so risks fire caused by overheated internal •components.Keep the machine away from salt-bearing air and corrosive gases. Also, do not install •the machine in places where chemical reactions are likely (laboratories, etc.), as doing so will cause the machine to malfunction.Handling Power Cords and Power PlugsWARNING: RDo not use any power sources other than those that match the specifications •shown in this manual. Doing so could result in fire or electric shock.Do not use any frequencies other than those that match the specifications shown. •Doing so could result in fire or electric shock.Do not use multi-socket adaptors. Doing so could result in fire or electric shock.•Do not use extension cords. Doing so could result in fire or electric shock.•Do not use power cords that are damaged, broken, or modified. Also, do not use •power cords that have been trapped under heavy objects, pulled hard, or bent severely. Doing so could result in fire or electric shock.Touching the prongs of the power cable’s plug with anything metallic constitutes •a fire and electric shock hazard.The supplied power cord is for use with this machine only. Do not use it with other •appliances. Doing so could result in fire, electric shock, or injury.
A-3It is dangerous to handle the power cord plug with wet hands. Doing so could •result in electric shock.Be sure to disconnect the plug from the wall outlet at least once a year.•There are burn marks on the plug.•The prongs on the plug are deformed.•If any of the above conditions exist, do not use the plug and consult your dealer •or service representative. Use of the plug could result in fire or electric shock.Be sure to disconnect the power cord from the wall outlet at least once a year.•The power cord’s inner wires are exposed, broken, etc.•The power cord’s coating has a crack or dent.•When bending the power cord, the power turns off and on.•Part of the power cord becomes hot.•The power cord is damaged.• If any of the above conditions exist, do not use the power cord and consult your dealer or service representative. Use of the power cord could result in fire or elec-tric shock.CAUTION: RIf this machine is not going to be used for several days or longer at a time, disconnect its •power cord from the wall outlet.When performing maintenance on the machine, always disconnect the power cord from •the wall outlet.When disconnecting the power cord from the wall outlet, always pull the plug, not the •cord. Pulling the cord can damage the power cord. Use of damaged power cords could result in fire or electric shock.Be sure to disconnect the plug from the wall outlet and clean the prongs and the area •around the prongs at least once a year. Allowing dust to build up on the plug constitutes a fire hazard.Be sure to push the plug of the power cord fully into the wall outlet. Partially inserted •plugs create an unstable connection that can result in unsafe buildup of heat.Handling the MachineWARNING: RBe sure to locate the machine as close as possible to a wall outlet. This will allow •easy disconnection of the power cord in the event of an emergency.If the machine emits smoke or odours, or if it behaves unusually, you must turn •off its power immediately. After turning off the power, be sure to disconnect the power cord plug from the wall outlet. Then contact your service representative and report the problem. Do not use the machine. Doing so could result in fire or electric shock.If metal objects, or water or other fluids fall inside this machine, you must turn •off its power immediately. After turning off the power, be sure to disconnect the power cord plug from the wall outlet. Then contact your service representative and report the problem. Do not use the machine. Doing so could result in fire or electric shock.
A-4Do not touch this machine if a lightning strike occurs in the immediate vicinity. •Doing so could result in electric shock.The following explains the warning messages on the plastic bag used in this •product’s packaging.Keep the polythene materials (bags, gloves, etc.) supplied with this machine •away from babies and small children at all times. Suffocation can result if poly-thene materials are brought into contact with the mouth or nose. CAUTION: RWhen moving the machine, use the inset grips on both sides, and lift it up slowly. The •machine may break or cause injury if dropped.Be careful not to trap your fingers when opening or closing the cover.•Unplug the power cord from the wall outlet before you move the machine. While moving •the machine, take care that the power cord is not damaged under the machine. Failing to take these precautions could result in fire or electric shock.When moving the machine, use the inset grips on both sides, and lift it up slowly. The •machine may break or cause injury if dropped.SP 320SN/320SFN/325SNw/325SFNw weighs approximately 16.5 kg (36.38 lb.).•SP 320DN/325DNw weighs approximately 12.7 kg (28.00 lb.).•Do not look into the lamp. It can damage your eyes.•Handling the Machine’s InteriorWARNING: RDo not remove any covers or screws other than those explicitly mentioned in this •manual. Inside this machine are high voltage components that are an electric shock hazard and laser components that could cause blindness. Contact your sales or service representative if any of the machine’s internal components re-quire maintenance, adjustment, or repair. Do not attempt to disassemble or modify this machine. Doing so risks burns and •electric shock. Note again that exposure to the laser components inside this ma-chine risks blindness. CAUTION: RSome of this machine’s internal components get very hot. For this reason, take care •when removing misfed paper. Not doing so could result in burns.When removing jammed paper, make sure not to trap or injure your fingers.•When loading paper, take care not to trap or injure your fingers.•During operation, rollers for transporting the paper and originals revolve. A safety device •has been installed so that the machine can be operated safety. But take care not to touch the machine during operation. Otherwise, an injury might occur.
A-5Handling the Machine’s SuppliesWARNING: RDo not incinerate toner (new or used) or toner containers. Doing so risks burns. •Toner will ignite on contact with naked flame.Do not store toner (new or used) or toner containers anywhere near naked flames. •Doing so risks fire and burns. Toner will ignite on contact with naked flame.Do not use a vacuum cleaner to remove spilled toner (including used toner). •Absorbed toner may cause a fire or explosion due to electrical contact flickering inside the vacuum cleaner. However, it is possible to use a vacuum cleaner that is explosion-proof and dust ignition-proof. If toner is spilled on the floor, remove the spilled toner slowly using a wet cloth, so that the toner is not scattered.The following explains the warning messages on the plastic bag used in this •product’s packaging.Keep the polythene materials (bags, gloves, etc.) supplied with this machine •away from babies and small children at all times. Suffocation can result if poly-thene materials are brought into contact with the mouth or nose. CAUTION: RStore toner (new or used), toner containers, and components that have been in contact •with toner out of reach of children.If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air envi-•ronment. Consult a doctor if necessary.If toner or used toner gets into your eyes, flush immediately with large amounts of water. •Consult a doctor if necessary.If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a •doctor if necessary.When removing jammed paper or replacing toner, avoid getting toner (new or used) •on your clothing. If toner comes into contact with your clothing, wash the stained area with cold water. Hot water will set the toner into the fabric and make removing the stain impossible.When removing jammed paper or replacing toner, avoid getting toner (new or used) on •your skin. If toner comes into contact with your skin, wash the affected area thoroughly with soap and water.Do not crush or squeeze toner containers. Doing so can cause toner spillage, possibly •resulting in dirtying of skin, clothing, and floor, and accidental ingestion.Our products are engineered to meet high standards of quality and functionality, and we •recommend that you use only the expendable supplies available at an authorized dealer.Notes for UsersIf you continuously print multiple pages, moist or vapor may appear from the paper exit area. However this will not have any impact on the performance of your printer. Be cautious not to touch the surface, or wait until cooled down, and keep children away from the surface.
A-6Notes to USA Users of FCC RequirementsPart 15 of the FCC RulesNote ❖This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installa-tion. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interfer-ence will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:Reorient or relocate the receiving antenna.• Increase the separation between the equipment and receiver.• Connect the equipment into an outlet on a circuit different from that to which the receiver is • connected.Consult the dealer or an experienced radio /TV technician for help.• This device complies with part 15 of the FCC Rules.Operation is subject to the following two conditions:(1) This device may not cause harmful interference, and(2) This device must accept any interference received, including interference that may cause undesired operation.Changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment. ❖CautionChanges or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment. ❖Country Code StatementFor product available in the USA/Canada market, only channel 1~11 can be operated. Selection of other channels is not possible. ❖CAUTION:Any changes or modifications not expressly approved by the grantee of this device could void the user’s authority to operate the equipment. This transmit-ter must not be co-located or operating in conjunction with any other antenna or transmitter. ❖Federal Communication Commission (FCC) Radiation Exposure StatementThis equipment complies with FCC radiation exposure limits set forth for an uncontrolled environment and meets the FCC radio frequency (RF) Exposure Guidelines. This equipment has very low levels of RF energy that it deemed to comply without maximum permissive exposure evaluation (MPE). But it is desirable that it should be installed and operated keeping the radiator at least 20cm or more away from person’s body (excluding extremities: hands, wrists, feet and ankles).
A-76) The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifi cations to maintain uninterrupted service.7) If trouble is experienced with this equipment, for repair or warranty informa-tion, please contact Ricoh Americas Corporation. CUSTOMER SUPPORT DEPT. at 1-800- FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.8) In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.9) Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for infor-mation.10) If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equip-ment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualifi ed installer.WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS ❖TO EMERGENCY NUMBERS:1) Remain on the line and briefl y explain to the dispatcher the reason for the call before hanging up.2) Perform such activities in the off-peak hours, such as early morning hours or late evenings.Part 68 of the FCC RulesFCC Requirements ❖1) This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifi er in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company.2) This equipment uses the RJ11C USOC jack.3) A plug and jack used to connect this equipment to the premises wiring and tele-phone network must comply with the applicable FCC Part 68 rules and require-ments adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for detail.4) The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed fi ve (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifi er that has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).5) If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to fi le a complaint with the FCC if you believe it is necessary.
A-6Laws and RegulationsLegal ProhibitionDo not copy or print any item for which reproduction is prohibited by law.Copying or printing the following items is generally prohibited by local law:bank notes, revenue stamps, bonds, stock certicates, bank drafts, checks, passports, driver’s licenses.The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.Laser SafetyCDRH RegulationsThis machine complies with the requirements of 21 CFR Subchapter J for class I laser product. This machine contains AlGaAs laser diode, 11-milliwa, 775- 790.7 nanome-ter wavelength for each emier. The beam divergence angle is 25 degrees (minimum) and 36 degrees (maximum) in the vertical direction, and 7 degrees (minimum) and 12.5 degrees (maximum) in the horizontal direction, and laser beams are generated in Continuous Wave (CW) mode.Caution:Use of controls or adjustments or performance of procedures other than those speci-ed in this manual might result in hazardous radiation exposure..Important Safety InstructionsWhen using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:1. Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.2. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.3. Do not use the telephone to report a gas leak in the vicinity of the leak.4. Use only the power cord and batteries indicated in this manual. Do not dispose of bat-teries in a fire. They may explode. Check with local codes for possible special disposal instructions. SAVE THESE INSTRUCTIONS.Notes to Canadian UsersThis product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
A-7Notice about the Telephone Consumer Protection Act (Valid in USA only)The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmit-ted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.Notes to Canadian Users of IC RulesNotes to users in CanadaThis device complies with Industry Canada licence-exempt RSS standard(s). Operation is subject to the following two conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause unde-sired operation of the device. Under Industry Canada regulations, this radio transmitter may only operate using an antenna of a type and maximum (or lesser) gain approved for the transmitter by Industry Canada. To reduce potential radio interference to other users, the antenna type and its gain should be so chosen that the equivalent isotropically radiated power (e.i.r.p.) is not more than that necessary for successful communication.IMPORTANT NOTE:IC Radiation Exposure Statement This equipment complies with IC radiation exposure limits set forth for an un-controlled en-vironment. This equipment should be installed and operated with minimum distance 20cm between the radiator and your body.Notes to Users in CanadaCAN ICES-3 (B)/NMB-3 (B)
A-8Safety Labels of This MachineThis section explains the machine’s safety information labels.Positions of RWARNING and RCAUTION labelsThis machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.CVW4513124Do not incinerate toner or toner containers. Toner dust may cause ashback when exposed to an open ame.Do not use the cleaner to suck spilled toner (including used toner). Sucked toner may cause ring or explosion due to electrical contact ickering inside the cleaner. However, it is possible to use the cleaner designed for dust explosion-proof purpose. If toner is spilled over the oor, sweep up spilled toner slowly and clean remainder with wet cloth.Store toner (new or used), toner containers, and components that have been in contact with toner out of reach of children.Do not touch the parts a label indicates.The inside of the machine could be very hot.Do not touch the parts a label indicates.The inside of the machine could be very hot.SP 320SN/320SFN/325SNw/325SFNwThe machine weighs approximately 16.5 kg (36.38 lb.). When moving the machine, use the inset grips on both sides, and lift slowly.
A-9SP 320DN/325DNwThe machine weighs approximately 12.7 kg (28.00 lb.). When moving the machine, use the inset grips on both sides, and lift slowly.Power Switch SymbolsThe meanings of the symbols for the switches on this machine are as follows: • :POWER ON. • :POWER OFF.

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