Ricoh PRSP213NW1 Printer User Manual BBP PRSP213NW1 Rev0
Ricoh Company Ltd Printer BBP PRSP213NW1 Rev0
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BBP-PRSP213NW1_User manual-Rev0
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| Document ID | 2199680 |
| Application ID | 8wNMEdLmZjFKkEgElbCsnQ== |
| Document Description | BBP-PRSP213NW1_User manual-Rev0 |
| Short Term Confidential | No |
| Permanent Confidential | No |
| Supercede | No |
| Document Type | User Manual |
| Display Format | Adobe Acrobat PDF - pdf |
| Filesize | 377.85kB (4723110 bits) |
| Date Submitted | 2014-02-24 00:00:00 |
| Date Available | 2014-02-26 00:00:00 |
| Creation Date | 2014-01-07 18:07:10 |
| Producing Software | Antenna House PDF Output Library 2.6.0 (Windows) |
| Document Lastmod | 2014-02-18 13:59:22 |
| Document Title | BBP-PRSP213NW1_User manual-Rev0 |
| Document Creator | AH Formatter V5.3 MR3 (5,3,2011,1116) for Windows |
TABLE OF CONTENTS How to Read This Manual................................................................................................................................. 7 Introduction..................................................................................................................................................... 7 Legal Prohibition............................................................................................................................................. 7 Disclaimer........................................................................................................................................................7 About IP Address............................................................................................................................................8 Differences in Performance/Functions between Different Models.............................................................8 Note to Administrator.................................................................................................................................. 10 Model-Specific Information.............................................................................................................................12 Important Safety Instructions ...................................................................................................... 13 User Information on Electrical & Electronic Equipment.............................................................................13 Environmental Advice for Users..................................................................................................................13 Note for the Battery and/or Accumulator Symbol (For EU countries only)............................................14 Notes to Users of Facsimile Unit................................................................................................................. 15 Important Safety Instructions .......................................................................................................16 Notes to Users in the State of California....................................................................................................16 ENERGY STAR Program.................................................................................................................................. 17 1. Guide to the Machine Guide to Components......................................................................................................................................19 Exterior..........................................................................................................................................................19 Exterior..........................................................................................................................................................21 Interior...........................................................................................................................................................23 Control Panel................................................................................................................................................23 About Operation Tools.................................................................................................................................... 28 Initial Setup....................................................................................................................................................... 29 Configuring Network Settings......................................................................................................................... 30 Configuring the IP Address Settings........................................................................................................... 30 Wireless LAN Setup.....................................................................................................................................32 Configuring the IP Address Settings Using the Smart Organizing Monitor............................................ 34 Wireless LAN Setup.....................................................................................................................................36 2. Loading Paper Supported Paper.............................................................................................................................................. 39 Non-Recommended Paper Types...................................................................................................................41 Print Area.......................................................................................................................................................... 42 Draft 2014/01/07 Loading Paper.................................................................................................................................................. 45 Loading Paper into Tray 1...........................................................................................................................45 Loading Paper into Bypass Tray................................................................................................................. 49 Specifying Paper Type and Paper Size Using Control Panel...................................................................51 Specifying Paper Type and Paper Size Using Smart Organizing Monitor.............................................52 Placing Originals..............................................................................................................................................54 About Originals............................................................................................................................................54 Placing Originals on the Exposure Glass...................................................................................................56 Placing Originals in the Auto Document Feeder....................................................................................... 57 3. Printing Documents Basic Operation............................................................................................................................................... 59 Printing on Both Sides of Sheets..................................................................................................................59 Canceling a Print Job...................................................................................................................................60 If a Paper Mismatch Occurs............................................................................................................................62 Continuing Printing Using Mismatched Paper........................................................................................... 62 Continuing Printing Using Mismatched Paper........................................................................................... 62 Resetting the Print Job.................................................................................................................................. 62 Resetting the Print Job.................................................................................................................................. 62 4. Copying Originals Copier Mode Screen....................................................................................................................................... 63 Basic Operation............................................................................................................................................... 65 Canceling a Copy....................................................................................................................................... 66 Making Enlarged or Reduced Copies............................................................................................................67 Specifying Reduce/Enlarge....................................................................................................................... 67 Making Combined/2-sided Copies.............................................................................................................. 69 Specifying Combined and 2-sided Copies............................................................................................... 72 Copying Both Sides of an ID Card onto One Side of Paper........................................................................74 Specifying the ID Card Copy Setting......................................................................................................... 74 Copying an ID Card.................................................................................................................................... 75 Specifying the Scan Settings........................................................................................................................... 77 Adjusting Image Density..............................................................................................................................77 Selecting the Document Type According to Original............................................................................... 77 Draft 2014/01/07 5. Scanning Originals Scanner Mode Screen.....................................................................................................................................79 Registering Scan Destinations......................................................................................................................... 80 Modifying Scan Destinations...................................................................................................................... 85 Deleting Scan Destinations..........................................................................................................................86 Basic Operation............................................................................................................................................... 87 Scan to E-mail/FTP/Folder.........................................................................................................................87 Basic Operation for Scan to USB............................................................................................................... 90 Specifying the Scan Settings........................................................................................................................... 92 Specifying the Scanning Size According to the Size of the Original...................................................... 92 Adjusting Image Density..............................................................................................................................92 Specifying Resolution.................................................................................................................................. 93 Scanning from a Computer............................................................................................................................. 94 Using TWAIN scanner................................................................................................................................ 94 TWAIN Scanning.........................................................................................................................................94 Basic Operation for WIA Scanning........................................................................................................... 99 6. Sending and Receiving a Fax Fax Mode Screen.......................................................................................................................................... 101 Setting the Date and Time............................................................................................................................. 102 Entering Characters....................................................................................................................................... 103 Registering Fax Destinations......................................................................................................................... 104 Registering Fax Destinations Using the Control Panel............................................................................ 104 Sending a Fax................................................................................................................................................ 107 Selecting Transmission Mode...................................................................................................................107 Basic Operation for Sending a Fax......................................................................................................... 108 Specifying the Fax Destination................................................................................................................. 111 Useful Sending Functions.......................................................................................................................... 115 Specifying the Scan Settings.....................................................................................................................118 Using the Fax Function from a Computer (PC FAX).................................................................................... 120 Basic Operation for Sending Faxes from a Computer........................................................................... 120 Configuring Transmission Settings............................................................................................................121 Configuring the PC FAX Address Book....................................................................................................121 Editing a Fax Cover Sheet........................................................................................................................ 123 Draft 2014/01/07 Receiving a Fax..............................................................................................................................................124 Selecting Reception Mode....................................................................................................................... 124 Printing Out Faxes Stored in Memory......................................................................................................126 Lists/Reports Related to Fax......................................................................................................................... 127 7. Configuring the Machine Using the Control Panel Basic Operation.............................................................................................................................................129 Menu Chart.................................................................................................................................................... 131 Copier Features Settings............................................................................................................................... 132 Scanner Features Settings............................................................................................................................. 135 Fax Transmission Features Settings...............................................................................................................137 Fax Features Settings..................................................................................................................................... 139 Address Book Settings...................................................................................................................................144 System Settings...............................................................................................................................................145 Printing Lists/Reports..................................................................................................................................... 150 Printing the Configuration Page................................................................................................................150 Types of Lists/Reports............................................................................................................................... 150 Printer Features Settings.................................................................................................................................152 Network Settings............................................................................................................................................155 Administrator Settings....................................................................................................................................159 8. Configuring the Machine Using Utilities Using Web Image Monitor...........................................................................................................................165 Displaying Top Page..................................................................................................................................... 166 Changing the Interface Language........................................................................................................... 168 Checking the System Information................................................................................................................. 169 Status Tab...................................................................................................................................................169 Counter Tab............................................................................................................................................... 170 Machine Information Tab......................................................................................................................... 171 Configuring the System Settings................................................................................................................... 172 Sound Volume Adjustment Tab................................................................................................................ 172 Tray Paper Settings Tab............................................................................................................................ 172 Copier Tab................................................................................................................................................. 173 Fax Tab.......................................................................................................................................................173 Toner Management Tab........................................................................................................................... 174 Draft 2014/01/07 Interface Tab..............................................................................................................................................175 Shortcut to Function Tab............................................................................................................................176 Registering Destinations................................................................................................................................ 177 Configuring the Fax Received File................................................................................................................178 Configuring the Network Settings................................................................................................................ 179 Network Status Tab...................................................................................................................................179 IPv6 Configuration Tab.............................................................................................................................180 Network Application Tab......................................................................................................................... 180 DNS Tab.................................................................................................................................................... 181 Auto E-mail Notification Tab.................................................................................................................... 182 SNMP Tab................................................................................................................................................. 183 SMTP Tab...................................................................................................................................................184 POP3 Tab...................................................................................................................................................185 Wireless Tab.............................................................................................................................................. 185 Configuring the IPsec Settings.......................................................................................................................188 IPsec Global Settings Tab.........................................................................................................................188 IPsec Policy List Tab................................................................................................................................... 188 Printing Lists/Reports..................................................................................................................................... 192 Configuring the Administrator Settings.........................................................................................................193 Administrator Tab...................................................................................................................................... 193 Reset Settings Tab......................................................................................................................................193 Backup Setting Tab................................................................................................................................... 194 Restore Setting Tab....................................................................................................................................195 Set Date/Time Tab....................................................................................................................................195 Energy Saver Mode Tab.......................................................................................................................... 196 Help Source File Setting Tab.................................................................................................................... 197 Using Smart Organizing Monitor.................................................................................................................198 Checking the Status Information...............................................................................................................198 Configuring the Machine Settings............................................................................................................200 Printing the Configuration Page................................................................................................................201 9. Maintaining the Machine Replacing the Print Cartridge........................................................................................................................203 Cautions When Cleaning..............................................................................................................................205 Draft 2014/01/07 Cleaning the Inside of the Machine............................................................................................................. 206 Cleaning the Exposure Glass........................................................................................................................207 Cleaning the Auto Document Feeder...........................................................................................................208 10. Troubleshooting Common Problems.........................................................................................................................................209 Paper Feed Problems.....................................................................................................................................210 Removing Printing Jams.............................................................................................................................211 Removing Scanning Jams......................................................................................................................... 216 Print Quality Problems................................................................................................................................... 218 Checking the Condition of the Machine..................................................................................................218 Printer Problems............................................................................................................................................. 219 Print Positions Do Not Match Display Positions...................................................................................... 220 Copier Problems............................................................................................................................................ 221 Scanner Problems.......................................................................................................................................... 222 Fax Problems..................................................................................................................................................223 Error and Status Messages on the Screen...................................................................................................226 Error and Status Indicate on the Control Panel........................................................................................... 233 Error and Status Messages Appear on Smart Organizing Monitor..........................................................235 11. Appendix Notes About the Toner.................................................................................................................................. 237 Moving and Transporting the Machine....................................................................................................... 238 Disposal......................................................................................................................................................238 Where to Inquire....................................................................................................................................... 238 Consumables..................................................................................................................................................239 Print Cartridge............................................................................................................................................239 Specifications of the Machine...................................................................................................................... 240 General Function Specifications.............................................................................................................. 240 Printer Function Specifications.................................................................................................................. 242 Copier Function Specifications.................................................................................................................243 Scanner Function Specifications...............................................................................................................244 Fax Function Specifications...................................................................................................................... 244 Trademarks.....................................................................................................................................................246 INDEX...........................................................................................................................................................249 Draft 2014/01/07 How to Read This Manual Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor. Disclaimer Contents of this manual are subject to change without prior notice. To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or non-use of this product and operation manuals provided with it. Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine. In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you. For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer. Two kinds of size notation are employed in this manual. Some illustrations or explanations in this guide may differ from your product due to improvement or change in the product. opal-p2_mf2_com_user_guide_00142077_eng.xml Draft 2014/01/07 About IP Address In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using. Differences in Performance/Functions between Different Models The differences in main performance/functions between different models are as follows: MF Type Fax ADF SP 210SU SP 212SNw SP 210SF SP 212SFNw Type 1 Type 2 Type 3 Type 4 Available Available (Standard) (Standard) Available Available Available (Standard) (Standard) (Standard) Not available Not available Not available PCL driver Not available Available Not available Available GDI driver Available Not available Available Not available Not available Available Not available Available Ethernet Port (Network) (Standard) (Standard) Wireless LAN Not available Available Not available Available Scan to E-mail/FTP/Folder Not available Available Not available Available Web Image Monitor Not available Available Not available Available Toner Management (Toner Level Indication) Not available Not available Available*1 Available*1 Paperless FAX*2 Not available Not available Not available Available opal-p2_mf2_com_user_guide_00142077_eng.xml Draft 2014/01/07 MF SP 211S Type SP 211SU SP 213SNw SP 211SF SP 213SFNw Type 1 Type 2 Type 3 Type 4 Type 5 (mainly North America) only Fax Not available Not available Available (Standard) Available (Standard) Not available ADF Not available Available (Standard) Available (Standard) Available (Standard) Available (Standard) PCL driver Not available Available Not available Available Not available GDI driver Available Not available Available Not available Available Ethernet Port (Network) Not available Available Not available Available Not available Wireless LAN Not available Available Not available Available Not available Scan to Email/FTP/Folder Not available Available Not available Available Not available Web Image Monitor Not available Available Not available Available Not available Toner Management (Toner Level Indication) Available Available Available*1 Available*1 Available Available Not available Paperless FAX*2 Not available Not available Not available MF *1 Depending on the [Toner End Option Settings] setting, the toner management (toner level indication) function may not be available. For [Toner End Option Settings], see page 145 "System Settings". MF *2 "Paperless FAX" refers to the function that allows you to store faxes in memory and print only the ones you want, thus saving paper. "Paperless FAX" refers to [Reception File Setting] and [Notify Forward Status] that can be specified using the machine's control panel and [Fax Received File Processing] that can be specified using Web Image Monitor. For details, see page 139 "Fax Features Settings" and see page 172 "Configuring the System Settings". opal-p2_mf2_com_user_guide_00142077_eng.xml Draft 2014/01/07 P SP 210 SP 212N SP 212Nw SP 211 SP 213N SP 213Nw Type 1 Type 2 Type 3 PCL driver Not available Available Available GDI driver Available Not available Not available Ethernet Port (Network) Not available Available Available Wireless LAN Not available Not available Available Web Image Monitor Not available Available Available Type Note to Administrator MF Password Certain configurations of this machine can be password-protected to prevent unauthorized modifications by others. We strongly recommend you to create your own password immediately. The following are the operations that can be password-protected: • Configuring the [Address Book], [Network Settings], or [Admin. Tools] menu using the control panel You can access these menus without a password by factory default. The setting for creating a password can be found in [Admin. Tools]. • Configuring the [System Settings], [Quick Dial Destination], [Scan Destination], [Fax Speed Dial Destination], [Fax Received File], [Network Settings], [IPsec Settings], or [Administrator Tools] menu using Web Image Monitor By default, the access to the machine via Web Image Monitor is not password-protected. The setting for configuring the password can be found in [Administrator Settings]. • For details about creating passwords, see page 159 "Administrator Settings" or page 193 "Configuring the Administrator Settings". 10 opal-p2_mf2_com_user_guide_00142077_eng.xml Draft 2014/01/07 P Password Certain configurations of this machine can be password-protected to prevent unauthorized modifications by others. We strongly recommend you to create your own password immediately. The following are the operations that can be password-protected: • Configuring the [System Settings], [Network Settings], [IPsec Settings], or [Administrator Tools] menu using Web Image Monitor By default, the access to the machine via Web Image Monitor is not password-protected. The setting for configuring the password can be found in [Administrator Settings]. • For details about setting a password, see page 193 "Configuring the Administrator Settings". opal-p2_mf2_com_user_guide_00142077_eng.xml 11 Draft 2014/01/07 Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. DCT065 The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine. (mainly Europe and Asia) If the label contains the following, your machine is a region A model: • CODE XXXX -27, -29 • 220-240V (mainly North America) If the label contains the following, your machine is a region B model: • CODE XXXX -17 • 120V • Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units. 12 opal-p2_mf2_com_user_guide_00142317_eng.xml Draft 2014/01/07 Important Safety Instructions User Information on Electrical & Electronic Equipment Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste Our Products contain high quality components and are designed to facilitate recycling. Our products or product packaging are marked with the symbol below. The symbol indicates that the product must not be treated as municipal waste. It must be disposed of separately via the appropriate return and collection systems available. By following these instructions you ensure that this product is treated correctly and help to reduce potential impacts on the environment and human health, which could otherwise result from inappropriate handling. Recycling of products helps to conserve natural resources and protect the environment. For more detailed information on collection and recycling systems for this product, please contact the shop where you purchased it, your local dealer or sales/service representatives. All Other Users If you wish to discard this product, please contact your local authorities, the shop where you bought this product, your local dealer or sales/service representatives. Environmental Advice for Users Users in the EU, Switzerland and Norway Consumables yield Please refer to either the User’s Manual for this information or the packaging of the consumable. Recycled paper The machine can use recycled paper which is produced in accordance with European standard EN 12281:2002 or DIN 19309. For products using EP printing technology, the machine can print opal-p2_mf2_com_user_guide_00142318_eng.xml 13 Draft 2014/01/07 on 64g/m2 paper, which contains less raw materials and represents a significant resource reduction. Duplex printing (if applicable) Duplex printing enables both sides of a sheet of paper to be used. This saves paper and reduces the size of printed documents so that fewer sheets are used. We recommend that this feature is enabled whenever you print. Toner and ink cartridge return program Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with local regulations. For details about the return program, please refer to the Web page below or consult your service person. https://www.ricoh-return.com/ Energy efficiency The amount of electricity a machine consumes depends as much on its specifications as it does on the way you use it. The machine is designed to allow you to reduce electricity costs by switching to Ready mode after it prints the last page. If required, it can immediately print again from this mode. If no additional prints are required and a specified period of time passes, the device switches to an energy saving mode. In these modes, the machine consumes less power (watts). If the machine is to print again, it needs a little longer to return from an energy saving mode than from Ready mode. For maximum energy savings, we recommend that the default setting for power management is used. Products that comply with the Energy Star requirement are always energy efficient. Note for the Battery and/or Accumulator Symbol (For EU countries only) In accordance with the Battery Directive 2006/66/EC Article 20 Information for end-users Annex II, the above symbol is printed on batteries and accumulators. This symbol means that in the European Union, used batteries and accumulators should be disposed of separately from your household waste. In the EU, there are separate collection systems for not only used electrical and electronic products but also batteries and accumulators. Please dispose of them correctly at your local community waste collection/recycling centre. 14 opal-p2_mf2_com_user_guide_00142318_eng.xml Draft 2014/01/07 MF Notes to Users of Facsimile Unit Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compatibility is dependent on software switch settings. Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance. The CE Declaration of Conformity is available by accessing the URL: http://www.ricoh.co.jp/fax/ce_doc/ and selecting the product applicable. opal-p2_mf2_com_user_guide_00142318_eng.xml 15 Draft 2014/01/07 Important Safety Instructions Notes to Users in the State of California Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/ perchlorate 16 opal-p2_mf2_com_user_guide_00142319_eng.xml Draft 2014/01/07 MF ENERGY STAR Program ENERGY STAR® Program Requirements for Imaging Equipment The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment. The program backs the development and dissemination of products that feature energy saving functions. It is an open program in which manufacturers participate voluntarily. Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction devices. Energy Star standards and logos are internationally uniform. This machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and Energy Saver mode 2. The machine recovers from Energy Saver mode when it receives a print job, prints a received fax, or when any key is pressed. Energy Saver mode 1 This machine automatically enters Energy Saver mode 1 about 30 seconds after the last operation is completed. Energy Saver mode 2 This machine automatically enters Energy Saver mode 2 1 minute after the last operation is completed. Specifications Energy Saver mode 1 Energy Saver mode 2 Power Consumption*1 40 W Default Interval 30 seconds Recovery Time*1 10 seconds Power Consumption*1 3.9 W opal-p2_mf2_com_user_guide_00142320_eng.xml 17 Draft 2014/01/07 Default Interval 1 minute Recovery Time*1 25 seconds *1 Recovery time and power consumption may differ depending on the conditions and environment of the machine. 18 opal-p2_mf2_com_user_guide_00142320_eng.xml Draft 2014/01/07 1. Guide to the Machine Guide to Components This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions. MF Exterior • Type 1 model is not equipped with an Auto Document Feeder (ADF). • Type 1 and 3 models do not come with an Ethernet port. • Type 1and 2 models do not come with a line port or TEL port. • Type 1, 3 and 5 models do not come with an Ethernet port. • Type 1, 2 and 5 models do not come with a line port or TEL port. 10 11 12 13 14 15 16 17 DCT067 1. Exposure Glass Place originals here sheet by sheet. 2. Control Panel Contains a screen and keys for machine control. For details, see page 23 "Control Panel". opal-p2_mf2_com_user_guide_00142078_eng.xml 19 Draft 2014/01/07 1. Guide to the Machine 3. Front Cover Open this cover to replace consumables or clear a paper jam. 4. Stop Fences Raise this fence to prevent paper from falling off. 5. Bypass Tray This tray can hold one sheet of plain paper. 6. Tray 1 This tray can hold up to 150 sheets of plain paper. 7. USB Flash Disk Port Insert a USB flash disk to store scanned files using the Scan to USB function. 8. Power Switch Use this switch to turn the power on or off. 9. Power Connector Connect the power cord to the machine here. Insert the other end of the cable into a nearby wall outlet. 10. Auto Document Feeder (Exposure Glass Cover) The ADF is integrated with the exposure glass cover. Open this cover to place documents on the exposure glass. 11. Input Tray for the ADF Place stacks of originals here. They will feed in automatically. This tray can hold up to 15 sheets of plain paper. 12. ADF Cover Open this cover to remove originals jammed in the ADF. 13. Rear Cover Open this cover to deliver sheets face up or remove jammed paper. 14. Line and TEL Port • Upper port: Port for external telephone connection. • Lower port: G3 (analog) line Interface port for telephone line connection. 15. USB Port Use this port to connect the machine to a computer using a USB cable. 16. Ethernet Port Use this port to connect the machine a network using a network cable. 17. Tray Cover Attach this cover when you extend the tray. 20 opal-p2_mf2_com_user_guide_00142078_eng.xml Draft 2014/01/07 Guide to Components Exterior • Type 1 models do not come with an Ethernet port. • Type 1 and 2 models do not have the [WIFI/LAN] key. • Only Type 2 and 3 models can print the test page using the [Job Reset] key. 11 12 10 13 14 15 16 DCT831 1. [WIFI/LAN] key Press this key to switch between wireless and wired LAN connection. 2. [Job Reset] key Press this key to cancel an ongoing print job. By holding down the key for 13 seconds, you can print the test page. 3. [Start] key You can use this key to print on the back of paper in duplex printing and to execute forced printing. By holding down the key for 13 seconds, the configuration page or maintenance page can be printed. The maintenance page is printed with Type 1 model and the configuration page is printed with Type 2 or Type 3 model. 4. Power Indicator This indicator lights up blue when the machine is turned on. It flashes when a print job is received and while printing is in progress. opal-p2_mf2_com_user_guide_00142078_eng.xml 21 Draft 2014/01/07 1. Guide to the Machine 5. Alert Indicator This indicator flashes red when paper jams occur, and it lights up when the paper settings do not match the settings specified by the driver, and when other errors occur. 6. Toner/Paper End Indicator This indicator lights up when the machine runs out of paper and when the toner is not set correctly. This indicator flashes red when the toner is nearly empty, and it lights up when the machine runs out of paper or toner and when the toner is not set correctly. 7. Stop Fences Raise this fence to prevent paper from falling off. 8. Front Cover Open this cover to replace consumables or clear a paper jam. 9. Bypass Tray This tray can hold one sheet of plain paper. 10. Tray 1 This tray can hold up to 150 sheets of plain paper. 11. Power Switch Use this switch to turn the power on or off. 12. Power Connector Connect the power cord to the machine here. Insert the other end of the cable into a nearby wall outlet. 13. Rear Cover Open this cover to deliver sheets face up or remove jammed paper. 14. USB Port Use this port to connect the machine to a computer using a USB cable. 15. Ethernet Port Use this port to connect the machine to network using a network cable. 16. Tray Cover Attach this cover when you extend the tray. 22 opal-p2_mf2_com_user_guide_00142078_eng.xml Draft 2014/01/07 Guide to Components Interior DCT064 1. Print Cartridge A replacement consumable that is required to make prints on paper. For details about replacing the cartridge, see page 203 "Replacing the Print Cartridge". MF Control Panel On the Right DCT890 1. Screen Displays current status and messages. 2. Scroll Keys Press these keys to move the cursor in each direction. opal-p2_mf2_com_user_guide_00142078_eng.xml 23 Draft 2014/01/07 1. Guide to the Machine 3. Number Keys Use to enter numerical values when specifying settings such as fax numbers and copy quantities, or enter letters when specifying names. 4. [User Tools] key Press to display the menu for configuring the machine's system settings. 5. [Clear/Stop] key Use this key to cancel or stop a print job, document copying, scanning, fax transmission/reception, and other actions in progress. 6. Selection keys Press the key that corresponds to an item shown on the bottom line of the screen to select it. 7. [Escape] key Press to cancel the last operation or exit to the previous level of the menu tree. 8. [OK] Key Use this key to confirm settings and specified values, or move to the next menu level. 9. [Start] key Use this key to start fax transmission/reception, scan, or copy. On the Left • Depending on the model, the position of the keys may differ. Type1, Type2, Type5 7 DCT892 24 opal-p2_mf2_com_user_guide_00142078_eng.xml Draft 2014/01/07 Guide to Components 1. [Shortcut to Func.] key Press to enter ID card copy mode for the current job. If you do not use the ID card copy mode frequently, configure [Shortcut to Function] in [Admin. Tools] to make this key available for sending faxes immediately or displaying scan file destinations. For [Shortcut to Function], see page 159 "Administrator Settings". 2. [Image Quality] key Press to select the image quality for the current job. • Copier mode: select Text, Photo, Mixed, or Vou. • Scanner mode: select the resolution. 3. [Copy] key (Type2 only) Use this key to switch the machine to copier mode. 4. Power Indicator This indicator lights up blue when the machine is turned on. It flashes when a print job is received and while printing, scanning, or fax transmission/reception is in progress. 5. Alert Indicator This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do not match the settings specified by the driver, or when other errors occur. It flashes slowly when the machine is running out of toner. 6. [Density] key Press to adjust image density for the current job. • Copier mode: select from 5 levels of density. • Scanner mode: select from 5 levels of density. 7. [WIFI/LAN] key (Type2 only) Press this key to switch between wireless and wired LAN connection. Press this key to display the menu for manually configuring the settings in Infrastructure or Ad-Hoc mode selected in [Wi-Fi/LAN Key]. By holding down the key, you can display the menu for configuring the WPS using the PIN code or in PBC mode. This key cannot be used if [Wi-Fi Enable] is set to [Disable]. 8. [Scanner] key (Type2 only) Use this key to switch the machine to scanner mode. opal-p2_mf2_com_user_guide_00142078_eng.xml 25 Draft 2014/01/07 1. Guide to the Machine Type3, Type4 23 10 11 12 7 8 13 14 DCT891 1. One Touch buttons Press to select a scan or fax Quick Dial destination. 2. [Pause/Redial] key • Pause Press to insert a pause in a fax number. The pause is indicated by "P". • Redial Press to display the last used scan or fax destination. 3. [On Hook Dial] key Press to use on-hook dialing to check the destination's status when sending a fax. 4. [Address Book] key Press to select a scan or fax destination from the Address Book. 5. [Image Quality] key Press to select the image quality for the current job. • Copier mode: select Text, Photo, Mixed, or Vou. • Scanner mode: select the resolution. • Fax mode: select Standard, Detail, or Photo. 6. [Shortcut to Func.] key Press to enter ID card copy mode for the current job. If you do not use the ID card copy mode frequently, configure [Shortcut to Function] in [Admin. Tools] to make this key available for sending faxes immediately or displaying scan file destinations. For [Shortcut to Function], see page 159 "Administrator Settings". 7. [Facsimile] key Use this key to switch the machine to fax mode. 26 opal-p2_mf2_com_user_guide_00142078_eng.xml Draft 2014/01/07 Guide to Components 8. [Copy] key Use this key to switch the machine to copier mode. 9. Power Indicator This indicator lights up blue when the machine is turned on. It flashes when a print job is received and while printing, scanning, or fax transmission/reception is in progress. 10. Alert Indicator This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do not match the settings specified by the driver, or when other errors occur. It flashes slowly when the machine is running out of toner. 11. [Shift] key Press to switch between Quick Dial numbers 1 to 4 and 5 to 8 when specifying a scan or fax destination using the One Touch buttons. 12. [WIFI/LAN] key (Type4 only) Press this key to switch between wireless and wired LAN connection. Press this key to display the menu for manually configuring the settings in Infrastructure or Ad-Hoc mode selected in [Wi-Fi/LAN Key]. By holding down the key, you can display the menu for configuring the WPS using the PIN code or in PBC mode. This key cannot be used if [Wi-Fi Enable] is set to [Disable]. 13. [Density] key Press to adjust image density for the current job. • Copier mode: select from 5 levels of density. • Scanner mode: select from 5 levels of density. • Fax mode: select from 3 levels of density. 14. [Scanner] key (Type4 only) Use this key to switch the machine to scanner mode. opal-p2_mf2_com_user_guide_00142078_eng.xml 27 Draft 2014/01/07 1. Guide to the Machine About Operation Tools This section explains the operation tools of this machine. • Depending on the model, Web Image Monitor may not be available. For details about modelspecific differences, see page 8 "Differences in Performance/Functions between Different Models". MF Control Panel The control panel contains a screen and keys for controlling the machine. Using the control panel, you can configure the machine's various settings. For details about how to use the control panel, see page 129 "Configuring the Machine Using the Control Panel". MF Smart Organizing Monitor Install this utility on your computer from the included CD-ROM before using it. Using Smart Organizing Monitor, you can check the machine's status, configure its settings, and use other functions. For details about how to use Smart Organizing Monitor, see page 198 "Using Smart Organizing Monitor". Web Image Monitor You can check the machine's status and configure its settings by accessing the machine via Web Image Monitor. For details about how to use Web Image Monitor, see page 165 "Using Web Image Monitor". 28 opal-p2_mf2_com_user_guide_00142079_eng.xml Draft 2014/01/07 Initial Setup MF Initial Setup When you turn this machine on for the first time, you must set the following items. Select each setting using the [ ], [ ], or number keys, and then press the [OK] key. Display language The selected language here is used for displaying messages, etc. Country*3 The selected country is used for configuring the settings related to fax transmissions with appropriate default values for the country of use. User fax number*1 The registered number is used as the fax number of the machine. The user fax number can contain 0 to 9, spaces, and "+". User name*1 The name entered here is used as the name of the fax sender. Date/Time The time and date entered here are used for the machine's internal clock. Area*2 *3 By selecting the area in which the machine is being used, you can narrow down the choice of display language and other settings. *1 This setting is only available with Type 3 and 4 models. *2 This setting is only available with Type 1 and 2 models. *3 This setting may not be available depending on the region in which the machine is being used. opal-p2_mf2_com_user_guide_00142321_eng.xml 29 Draft 2014/01/07 1. Guide to the Machine Configuring Network Settings This section explains how to configure network settings. • Ethernet and wireless LAN settings cannot be enabled at the same time. MF Configuring the IP Address Settings The procedure for configuring network settings differs depending on whether the IP address is assigned automatically by the network (DHCP), is specified manually. • The password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. • Using the supplied CD-ROM, you can install drivers and configure the network settings. For details, see Setup Guide. • For details about configuring the IPv4 address, see the Setup Guide. • For details about printing the configuration page, see page 150 "Printing Lists/Reports". Specifying settings to receive an IPv6 address automatically • A DHCP server is required on the network for the machine to receive an IPv6 address automatically. 1. Press the [User Tools] key. DCT845 2. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] or [ ] key to select [IPv6 Configuration], and then press the [OK] key. 30 opal-p2_mf2_com_user_guide_00142080_eng.xml Draft 2014/01/07 Configuring Network Settings 5. Press the [ ] or [ ] key to select [IPv6], and then press the [OK] key. 6. Press the [ ] or [ ] key to select [Active], and then press the [OK] key. 7. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key. 8. Press the [ ] or [ ] key to select [Active], and then press the [OK] key. 9. Press the [User Tools] key to return to the initial screen. 10. If you are requested to reboot the machine, turn off the machine, and then turn it back on. 11. Print the configuration page to confirm the setting. The IPv6 address setting will appear under "IPv6 Configuration" on the configuration page. Assigning the machine's IPv6 address manually • The IPv6 address assigned to the machine must not be used by any other device on the same network. 1. Press the [User Tools] key. DCT845 2. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] or [ ] key to select [IPv6 Configuration], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [IPv6], and then press the [OK] key. 6. Press the [ ] or [ ] key to select [Active], and then press the [OK] key. 7. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key. 8. Press the [ ] or [ ] key to select [Inactive], and then press the [OK] key. 9. Press the [ ] or [ ] key to select [Manual Config. Address], and then press the [OK] key. 10. Press the [ ] or [ ] key to select [Manual Config. Address], and then press the [OK] key. 11. Enter the machine’s IPv6 address using the number keys, and then press the [OK] key. opal-p2_mf2_com_user_guide_00142080_eng.xml 31 Draft 2014/01/07 1. Guide to the Machine 12. Press the [ ] or [ ] key to select [Prefix Length], and then press the [OK] key. 13. Enter the prefix length using the number keys, and then press the [OK] key. 14. Press the [ ] or [ ] key to select [Gateway Address], and then press the [OK] key. 15. Enter the gateway address using the number keys, and then press the [OK] key. 16. Press the [User Tools] key to return to the initial screen. 17. If you are requested to reboot the machine, turn off the machine, and then turn it back on. 18. Print the configuration page to confirm the setting. The IPv6 address setting will appear under "IPv6 Configuration" on the configuration page. MF Wireless LAN Setup This section explains how to configure the wireless LAN settings manually using the control panel. For easy setup using WPS (Wi-Fi Protected Setup), see Wi-Fi Settings Guide. • If [Disable] is specified for the [Wi-Fi Enable] setting, you cannot use the [Setup Wizard]. Specify [Enable] for the [Wi-Fi Enable] setting first. If you change the [Wi-Fi Enable] setting, the machine must be restarted. Infrastructure mode Use the following procedure to connect to the wireless LAN router or access point manually. • Ensure that the router, access point, or device equipped with a wireless LAN, etc., is turned on. • Check the authentication method and the name of the router, access point, or device equipped with a wireless LAN (SSID/IBSS) in advance. 1. Press the [User Tools] key. DCT845 2. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key. 32 opal-p2_mf2_com_user_guide_00142080_eng.xml Draft 2014/01/07 Configuring Network Settings 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Wi-Fi], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [Setup Wizard], and then press the [OK] key. 6. Select [Infrastructure], and then press [Next]. 7. Press the [ ] or [ ] key to select the destination SSID, and then press [Next]. If you cannot find the destination SSID, check if the device is turned on. When entering the SSID, select [Input SSID], and then press [Next]. The SSID entry screen appears. Enter the SSID using the number keys, and then press [Next]. 8. Press the [ ] or [ ] key to select the authentication method, and then press [Next]. Select the same method that the router or access point is using. If you have selected [WPA2-PSK] or [Mix Mode WPA2/WPA], proceed to Step 10. 9. Press the [ ] or [ ] key to select the encryption method, and then press [Next]. Select the same method that the router or access point is using. 10. Enter the encryption key using the number keys, and then press [Connect]. If you selected [Shared Key] or [Open System] in Step 8, it is necessary to enter the ID. The ID is used for identifying the encryption key. You can register four encryption keys (ID 1 to 4). Use the [ ] or [ ] key to switch between the encryption key and ID settings. 11. Press [Yes]. After connecting to the network, the Wi-Fi screen is displayed. 12. Press the [ ] or [ ] key to select [Wi-Fi Status], and then press the [OK] key. When "Connected" is displayed, the connection has been established. When "Disconnected" is displayed, the connection has not been established. Start again from the beginning. Ad Hoc mode This section explains how to connect directly to devices equipped with a wireless LAN, such as computers on a peer-to-peer network. • Make sure [Wi-Fi/LAN Key] is set to [Ad-Hoc Mode]. For [Wi-Fi/LAN Key], see page 155 "Network Settings". • In Ad Hoc network, every device must be manually assigned an IP address for TCP/IP if there is no DHCP server. • In Ad Hoc mode, only Open System or WEP encryption is supported. WPA2-PSK and Mix Mode WPA2/WPA authentication methods are not supported. opal-p2_mf2_com_user_guide_00142080_eng.xml 33 Draft 2014/01/07 1. Guide to the Machine 1. Press the [WIFI/LAN] key. DCT853 If [Disable] is specified for the [Wi-Fi Enable] setting, you cannot use the [WIFI/LAN] key. 2. Press the [ ] or [ ] key to select a communication channel, and then press [Next]. Select a channel that corresponds to the device that you are going to connect with. 3. Press the [ ] or [ ] key to select the destination device name (IBSS), and then press [Next]. If you cannot find the destination, check that the device is turned on. When entering the device name, select [Input SSID], and then press [Next]. The SSID entry screen appears. Enter the device name using the number keys, and then press [Next]. 4. Press the [ ] or [ ] key to select the authentication method, and then press [Next]. 5. Press the [ ] or [ ] key to select the encryption method, and then press [Next]. 6. Enter the encryption key and ID using the number keys, and then press [Connect]. The ID is used for identifying the encryption key. You can register four encryption keys (ID 1 to 4). 7. Press [Yes]. 8. Check the connection using [Wi-Fi Status]. When "Connected" is displayed, the connection has been established. When "Disconnected" is displayed, the connection has not been established. Start again from the beginning. Configuring the IP Address Settings Using the Smart Organizing Monitor The procedure for configuring network settings differs depending on whether IP address information is assigned automatically by the network (DHCP), or manually. • Using the supplied CD-ROM, you can install drivers and configure the network settings. For details, see Setup Guide. 34 opal-p2_mf2_com_user_guide_00142080_eng.xml Draft 2014/01/07 Configuring Network Settings • For details about configuring the IPv4 address, see the Setup Guide. • For details about printing the configuration page, see page 198 "Using Smart Organizing Monitor". Specifying settings to receive an IPv6 address automatically • A DHCP server is required on the network for the machine to receive an IPv6 address automatically. 1. On the [Start] menu, click [All Programs]. 2. Click [Smart Organizing Monitor for SP xxx Series]. 3. Click [Smart Organizing Monitor Status]. If the machine you are using is not selected, click [Connect Printer], and then select the machine's model. 4. Click the [User Tools] tab. 5. Click [Printer Configuration]. 6. Enter the access code, and then click [OK]. The default access code is "Admin". Enter "Admin" if it has not been changed. Case is significant. 7. Click the [IPv6] tab. 8. Select [Enable] in [IPv6 DHCP:]. 9. Select [Enable] in [IPv6], and the click [OK]. 10. Click [Close]. Assigning the machine's IPv6 address manually • The IPv6 address assigned to the machine must not be used by any other device on the same network. 1. On the [Start] menu, click [All Programs]. 2. Click [Smart Organizing Monitor for SP xxx Series]. 3. Click [Smart Organizing Monitor Status]. If the machine you are using is not selected, click [Connect Printer], and then select the machine's model. 4. Click the [User Tools] tab. 5. Click [Printer Configuration]. opal-p2_mf2_com_user_guide_00142080_eng.xml 35 Draft 2014/01/07 1. Guide to the Machine 6. Enter the access code, and then click [OK]. The default access code is "Admin". Enter "Admin" if it has not been changed. Case is significant. 7. Click the [IPv6] tab. 8. Select [Disable] in [IPv6 DHCP:]. 9. Select [Enable] in [IPv6]. 10. Enter values in [Manual address:], [Prefix length:], and [Gateway:], and then click [OK]. 11. Click [Close]. Wireless LAN Setup This section explains how to configure the wireless LAN settings manually using Smart Organizing Monitor. For easy setup using WPS (Wi-Fi Protected Setup), see Wi-Fi Settings Guide. Configuring the Infrastructure mode using Smart Organizing Monitor • Ensure that the router, access point, or device equipped with a wireless LAN, etc., is turned on. • Check the authentication method and the name of the router, access point, or device equipped with a wireless LAN (SSID/IBSS) in advance. 1. On the [Start] menu, click [All Programs]. 2. Click [Smart Organizing Monitor for SP xxx Series]. 3. Click [Smart Organizing Monitor Status]. If the machine you are using is not selected, click [Connect Printer], and then select the machine's model. 4. Click the [User Tools] tab. 5. Click [Printer Configuration]. 6. Enter the access code, and then click [OK]. The default access code is "Admin". Enter "Admin" if it has not been changed. Case is significant. 7. On the [Network 1] tab, set [Wireless Function:] to [Active]. 8. On the [Wireless] tab, set [Manual Setup] to [Configuration Method]. 9. In [SSID], enter the SSID. 10. Set [Communication Mode] to [Infrastructure]. 11. In the [Authentication] box, select the authentication method. 36 opal-p2_mf2_com_user_guide_00142080_eng.xml Draft 2014/01/07 Configuring Network Settings 12. In the [Encryption] box, select the encryption method. If you have selected [WPA2-PSK] or [Mix Mode WPA/WPA2] in [Authentication], proceed to Step 17. 13. In the [WEP Key Length] box, select [64 bit] or [128 bit]. 14. In the [WEP Transmit Key ID] box, select the ID. 15. In the [WEP Key Format] box, select [Hexadecimal] or [ASCII]. 16. In [WEP Key], enter the password. If you have specified [WEP key], proceed to Step 18. 17. In [WPA Passphrase], enter the password. 18. Click [Connect]. 19. Click [OK]. 20. Click [Close]. Configuring the Ad hoc mode using Smart Organizing Monitor • In Ad Hoc network, every device must be manually assigned an IP address for TCP/IP if there is no DHCP server. • In Ad Hoc mode, only Open System or WEP encryption is supported. WPA2-PSK and Mix Mode WPA2/WPA authentication methods are not supported. 1. On the [Start] menu, click [All Programs]. 2. Click [Smart Organizing Monitor for SP xxx Series]. 3. Click [Smart Organizing Monitor Status]. If the machine you are using is not selected, click [Connect Printer], and then select the machine's model. 4. Click the [User Tools] tab. 5. Click [Printer Configuration]. 6. Enter the access code, and then click [OK]. The default access code is "Admin". Enter "Admin" if it has not been changed. Case is significant. 7. On the [Network 1] tab, set [Wireless Function:] to [Active]. 8. On the [Wireless] tab, set [Manual Setup] to [Configuration Method]. 9. In [SSID], enter the SSID. 10. Set [Communication Mode] to [Ad-Hoc]. 11. In the [Ad-Hoc Channel] box, select the channel number. 12. In the [Authentication] box, select the authentication method. opal-p2_mf2_com_user_guide_00142080_eng.xml 37 Draft 2014/01/07 1. Guide to the Machine 13. In the [Encryption] box, select the encryption method. 14. In the [WEP Key Length] box, select [64 bit] or [128 bit]. 15. In the [WEP Transmit Key ID] box, select the ID. 16. In the [WEP Key Format] box, select [Hexadecimal] or [ASCII]. 17. In [WEP Key], enter the password. 18. Click [Connect]. 19. Click [OK]. 20. Click [Close]. • For details about how to use Smart Organizing Monitor, see page 198 "Using Smart Organizing Monitor". 38 opal-p2_mf2_com_user_guide_00142080_eng.xml Draft 2014/01/07 2. Loading Paper Supported Paper Paper Size • A4 • 81/2 " × 11 " (Letter) • 81/2 " × 14 " (Legal) • B5 • 51/2 " × 81/2 " (Half Letter) • 71/4 " × 101/2 " (Executive) • A5 • A6 • B6 • 16K (197 × 273 mm) • 16K (195 × 270 mm) • 16K (184 × 260 mm) • Custom Paper Size The following paper sizes are supported as custom paper sizes: • Width Tray1: Approximately 100-216 mm (3.9-8.5 inches) Bypass Tray: Approximately 90-216 mm (3.6-8.5 inches) • Length Approximately 148-356 mm (5.8-14 inches) Paper Type • Plain Paper (65-99 g/m2 (17-26 lb.)) • Recycled Paper (75-90 g/m2 (20-24 lb.)) • Thin Paper (52-64 g/m2 (14-17 lb.)) • Thick Paper (100-130 g/m2 (26.6-34 lb.)) Paper Capacity • Tray1 150 sheets (70 g/m2, 19 lb.) opal-p2_mf2_com_user_guide_00142082_eng.xml 39 Draft 2014/01/07 2. Loading Paper • Bypass Tray 1 sheets (70 g/m2, 19 lb.) 40 opal-p2_mf2_com_user_guide_00142082_eng.xml Draft 2014/01/07 Non-Recommended Paper Types Non-Recommended Paper Types Do not use the following types of paper: • Ink-jet printer paper • GelJet special paper • Bent, folded, or creased paper • Curled or twisted paper • Wrinkled paper • Damp paper • Dirty or damaged paper • Paper that is dry enough to emit static electricity • Paper that has already been printed onto, except a preprinted letterhead paper. Malfunctions are especially likely when using paper printed on by other than a laser printer (e.g.monochrome and color copiers, ink-jet printers, etc.) • Special paper, such as thermal paper and carbon paper • Paper weighing heavier or lighter than the limit • Paper with windows, holes, perforations, cutouts, or embossing • Adhesive label paper on which glue or base paper is exposed • Paper with clips or staples • When loading paper, take care not to touch the surface of the paper. • Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print quality degradation, or malfunctions. opal-p2_mf2_com_user_guide_00142083_eng.xml 41 Draft 2014/01/07 2. Loading Paper Print Area The diagram below shows the area of the paper that the machine can print on. From the printer driver CHZ904 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 4.2 mm (0.2 inches) • The print area may vary depending on the paper size and printer driver settings. • • 42 MF Adjust the print position by specifying [Printer Registration] in [System Settings]. To adjust the print position, specify [Registration: Tray 1] or [Registration: Bypass Tray] on the [Maintenance] tab in Smart Organizing Monitor. opal-p2_mf2_com_user_guide_00142084_eng.xml Draft 2014/01/07 Print Area MF Copier function MF CHZ904 1. MF Print area 2. MF Feed direction 3. MF Approx. 4 mm (0.2 inches) 4. MF Approx. 3 mm (0.1 inches) MF • The print area may vary depending on the paper size. MF Fax function MF CHZ904 opal-p2_mf2_com_user_guide_00142084_eng.xml 43 Draft 2014/01/07 2. Loading Paper 1. MF Print area 2. MF Feed direction 3. MF Approx. 4.2 mm (0.2 inches) 4. MF Approx. 2 mm (0.08 inches) MF • The print area may vary depending on the paper size. 44 opal-p2_mf2_com_user_guide_00142084_eng.xml Draft 2014/01/07 Loading Paper Loading Paper Load a stack of paper for printing in the input tray. • When loading paper, be sure to configure the paper size and paper type for the bypass tray and Tray 1. When printing a document, specify the paper size and paper type and select the paper tray in the printer driver so that the settings configured when paper is loaded can be used for printing. Loading Paper into Tray 1 1. Pull Tray 1 out slowly, and then remove it using both hands. DCT063 Place the tray on a flat surface. 2. Pinch the clips on the side paper guides and slide them to match the standard size. DCT030 opal-p2_mf2_com_user_guide_00142085_eng.xml 45 Draft 2014/01/07 2. Loading Paper 3. Pinch the end paper guide and slide it inward to match the standard size. DCT031 When loading A4 or letter size paper, align the paper guide to the following position: DCT871 4. Fan the paper before loading it in the tray. 5. Load the new paper stack print side down. Make sure paper is not stacked higher than the upper limit marked inside the tray. DCT032 46 opal-p2_mf2_com_user_guide_00142085_eng.xml Draft 2014/01/07 Loading Paper 6. Check there are no gaps between the paper and the paper guides (both side and end paper guides). DCT049 7. Carefully push Tray 1 straight into the machine. DCT011 To avoid paper jams, make sure the tray is securely inserted. To deliver the sheets face up, open the rear cover. DCT037 Extending Tray 1 to load paper 1. Pull Tray 1 out slowly, and then remove it using both hands. opal-p2_mf2_com_user_guide_00142085_eng.xml 47 Draft 2014/01/07 2. Loading Paper 2. Release the extender locks on both sides of the tray, and then pull out the extender. DCT034 Make sure the extender's inner surface and the scale are aligned. You can adjust the length of the extender in three steps. When using A4 or letter size paper, adjust the length to the position indicated by the mark " " in the tray. DCT042 3. Pull out the extender and lock it. DCT033 4. Follow Steps 2 to 7 in "Loading Paper into Tray 1". 48 opal-p2_mf2_com_user_guide_00142085_eng.xml Draft 2014/01/07 Loading Paper 5. Attach the tray cover. DCT038 • Legal paper or custom-size paper longer than A4 must be loaded without attaching the tray cover. only) Loading Paper into Bypass Tray • • MF Do not load paper in the bypass tray unless the message "Ready" appears. Do not load paper in the bypass tray unless the message "Ready" appears in Smart Organizing Monitor. 1. Open the bypass tray. DCT029 opal-p2_mf2_com_user_guide_00142085_eng.xml 49 Draft 2014/01/07 2. Loading Paper 2. Slide the side guides outward, load paper with the print side up, and then push in until it stops against the machine. DCT013 3. Adjust the side guides to the paper width. DCT014 To deliver the sheets face up, open the rear cover. DCT037 50 opal-p2_mf2_com_user_guide_00142085_eng.xml Draft 2014/01/07 Loading Paper MF Specifying Paper Type and Paper Size Using Control Panel Specifying the paper type 1. Press the [User Tools] key. DCT845 2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. 4. Press the [ ] or [ ] key to select the paper type setting for the desired tray, and then press the [OK] key. 5. Press the [ ] or [ ] key to select the desired paper type, and then press the [OK] key. 6. Press the [User Tools] key to return to the initial screen. Specifying the standard paper size 1. Press the [User Tools] key. DCT845 2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. opal-p2_mf2_com_user_guide_00142085_eng.xml 51 Draft 2014/01/07 2. Loading Paper 4. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press the [OK] key. 5. Press the [ ], [ ], [ ], or [ ] key to select the desired paper size, and then press the [OK] key. 6. Press the [User Tools] key to return to the initial screen. Specifying a custom paper size 1. Press the [User Tools] key. DCT845 2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. 4. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press the [OK] key. 5. Press the [ ], [ ], [ ], or [ ] key to select [Custom Size], and then press the [OK] key. 6. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key. 7. Enter the width using number keys, and then press the [OK] key. To enter a decimal point, press the [ ] key. 8. Enter the length using number keys, and then press the [OK] key. To enter a decimal point, press the [ ] key. 9. Press the [User Tools] key to return to the initial screen. Specifying Paper Type and Paper Size Using Smart Organizing Monitor The procedure in this section is an example based on Windows 7. The actual procedure may vary depending on the operating system you are using. 52 opal-p2_mf2_com_user_guide_00142085_eng.xml Draft 2014/01/07 Loading Paper Specifying the paper type and paper size 1. On the [Start] menu, click [All Programs]. 2. Click [Smart Organizing Monitor for SP xxx Series]. 3. Click [Smart Organizing Monitor Status]. If the machine you are using is not selected, click [Connect Printer], and then select the machine's model. 4. On the [User Tools] tab, click [Printer Configuration]. 5. Click the [Paper Input] tab. 6. Select the paper type and paper size setting for the desired tray, and then click [OK]. 7. Click [Close]. Changing the custom paper size 1. On the [Start] menu, click [All Programs]. 2. Click [Smart Organizing Monitor for SP xxx Series]. 3. Click [Smart Organizing Monitor Status]. If the machine you are using is not selected, click [Connect Printer], and then select the machine's model. 4. On the [User Tools] tab, click [Printer Configuration]. 5. On the [Paper Input] tab, select [Custom Paper Size] in the [Paper Size:] list of the paper tray in use. 6. In the [Unit:] list, select [mm] or [inch]. 7. In the [Horizontal:] box and [Vertical:] box, specify the width and length. 8. Click [OK]. 9. Click [Close]. opal-p2_mf2_com_user_guide_00142085_eng.xml 53 Draft 2014/01/07 2. Loading Paper MF Placing Originals This section describes the types of originals you use set and how to place them. About Originals Recommended size of originals Exposure glass • Up to 216 mm (8.5 inches) in width, up to 297 mm (11.7 inches) in length ADF • Paper size: 140 to 216 mm (5.5 to 8.5 inches) in width, 140 to 356 mm (5.5 to 14 inches) in length • Paper weight: 60 to 90 g/m2 (16 to 24 lb.) Up to 15 sheets of an original can be placed in the ADF at once (when using paper weighing 80 g/m2, 21.3 lb.). Types of originals not supported by the Auto Document Feeder If placed in the ADF, the following types of originals might be damaged, become jammed, or result in gray or black lines appearing on prints: • Originals larger or heavier than the recommended amount • Stapled or clipped originals • Perforated or torn originals • Curled, folded, or creased originals • Pasted originals • Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper • Originals with perforated lines • Originals with indexes, tags, or other projecting parts • Sticky originals such as translucent paper • Thin, highly flexible originals • Thick originals such as postcards • Bound originals such as books • Transparent originals such as OHP transparencies or translucent paper 54 opal-p2_mf2_com_user_guide_00142086_eng.xml Draft 2014/01/07 Placing Originals • Originals that are wet with toner or white out Unscannable image area Even if you correctly place originals, margins of a few millimeters on all four sides of the original may not be scanned. Margins when using exposure glass CHZ916 Copier, Fax 1. Approx. 4 mm (0.2 inches) 2. Approx. 3 mm (0.1 inches) 3. Approx. 4 mm (0.2 inches) Scanner 1. Approx. 0 mm (0 inches) 2. Approx. 0 mm (0 inches) 3. Approx. 2 mm (0.08 inches) opal-p2_mf2_com_user_guide_00142086_eng.xml 55 Draft 2014/01/07 2. Loading Paper Margins when using ADF DCT001 Copier 1. Approx. 4.1 mm (0.2 inches) 2. Approx. 3 mm (0.1 inches) 3. Approx. 4.3 mm (0.2 inches) Scanner 1. Approx. 0 mm (0 inches) 2. Approx. 0 mm (0 inches) 3. Approx. 2 mm (0.08 inches) Fax 1. Approx. 0 mm (0 inches) 2. Approx. 0 mm (0 inches) 3. Approx. 0 mm (0 inches) Placing Originals on the Exposure Glass • Do not place originals until all correction fluid or toner becomes completely dry. Doing so may create marks on the exposure glass that will appear on copies. 1. Lift the exposure glass cover. 56 opal-p2_mf2_com_user_guide_00142086_eng.xml Draft 2014/01/07 Placing Originals 2. Place the original face down on the exposure glass. The original should be aligned to the rear left corner. DCT007 3. Lower the exposure glass cover. Hold down the cover with your hands when using thick, folded, or bound originals and when the cover cannot be lowered completely. Placing Originals in the Auto Document Feeder • Do not place originals mixed with different in the ADF all at once. • To prevent multiple sheets from being fed at once, fan the bundle of your original before placing them in the ADF. 1. Open the input tray for the ADF. DCT016 opal-p2_mf2_com_user_guide_00142086_eng.xml 57 Draft 2014/01/07 2. Loading Paper 2. Adjust the guides according to the size of the originals. DCT017 3. Place the aligned originals face up in the ADF. The last page should be on the bottom. DCT018 58 opal-p2_mf2_com_user_guide_00142086_eng.xml Draft 2014/01/07 3. Printing Documents Basic Operation Use the printer driver to print a document from your computer. 1. After creating a document, open the [Printing Preferences] dialog box in the document's native application. 2. Change any print settings if necessary. For details about each setting items, click [Help]. 3. When setting changes are completed, click [OK]. 4. Print the document using the print function in the document's native application. • If a paper jam occurs, printing stops halfway. Open the front cover, remove the print cartridge, and then remove the jammed paper. If the paper cannot be removed in this way, remove it by opening the fusing cover. Printing will resume automatically once the cover is closed. Printing on Both Sides of Sheets • This function cannot be available with the bypass tray. 1. After creating a document, open the [Printing Preferences] dialog box in the document's native application. 2. On the [Setup] tab, in the [Duplex:] list box, select how you want to open the bound output. 3. After making any additional settings, click [OK]. opal-p2_mf2_com_user_guide_00142088_eng.xml 59 Draft 2014/01/07 3. Printing Documents 4. Start printing. The machine prints only the one sides of pages first, and then displays on Smart Organizing Monitor screen a message to reload the outputs turned over. 5. Take out all of the prints from the output tray and place them in Tray 1. To print on the reverse side of the prints, turn them over so that the blank side faces down and place them in Tray 1. Fan the paper well before loading it. Portrait DCT005 Landscape DCT006 6. MF 7. Press [Continue]. Press the [Start] key. • If the rear cover is open, the paper is delivered face up from the rear. Rearrange the printed sheets in the correct order. Canceling a Print Job You can cancel print jobs using either the machine's control panel or your computer, depending on the status of the job. 60 opal-p2_mf2_com_user_guide_00142088_eng.xml Draft 2014/01/07 Basic Operation Canceling a print job before printing has started 1. Double-click the printer icon on the task tray of your computer. 2. Select the print job you want to cancel, click the [Document] menu, and then click [Cancel]. • If you cancel a print job that has already been processed, printing may continue for a few pages before being canceled. • It may take a while to cancel a large print job. MF Canceling a print job while printing 1. Press the [Clear/Stop] key. DCT846 Canceling a print job while printing 1. Press the [Job Reset] key. opal-p2_mf2_com_user_guide_00142088_eng.xml 61 Draft 2014/01/07 3. Printing Documents If a Paper Mismatch Occurs If the paper size does not match the print job's settings, the machine reports an error. There are two ways to resolve this error: Continue printing using mismatched paper Use the form-feed function to ignore the error and print using mismatched paper. Reset the print job Cancel printing. MF Continuing Printing Using Mismatched Paper If the paper is too small for the print job, the printed image will be cropped. 1. If the error message is displayed, press [FormFeed]. Continuing Printing Using Mismatched Paper If the paper is too small for the print job, the printed image will be cropped. 1. If the Alert indicator lights up, press the [Start] key. MF Resetting the Print Job 1. If the error message is displayed, press [JobReset]. Resetting the Print Job 1. If the Alert indicator lights up, press the [Job Reset] key. 62 opal-p2_mf2_com_user_guide_00142089_eng.xml Draft 2014/01/07 4. Copying Originals MF Copier Mode Screen This section provides information about the screen when the machine is in copier mode. By default, the display shows the copier screen when the machine is turned on. If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch to the copier screen. Type 1 models do not have the [Copy] key. If ID card copy mode is being displayed, press the [Shortcut to Func.] key again to switch to normal copier mode. Type 1 and 5 models do not have the [Copy] key. If ID card copy mode is being displayed, press the [Shortcut to Func.] key again to switch to normal copier mode. DCT848 Standby mode screen CVW200 1. Current status or messages Displays the current status or messages. 2. Current settings Displays the current tray, reproduction ratio, and scan settings. 3. Selection key items Displays the functions you can use by pressing the corresponding selection keys. 4. Copy quantity Displays the current copy quantity. You can change the copy quantity using the number keys. opal-p2_mf2_com_user_guide_00142091_eng.xml 63 Draft 2014/01/07 4. Copying Originals • The start-up mode can be specified in the [Function Priority] setting under [Admin. Tools]. For details, see page 159 "Administrator Settings". 64 opal-p2_mf2_com_user_guide_00142091_eng.xml Draft 2014/01/07 Basic Operation MF Basic Operation • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. 1. Press the [Copy] key. DCT848 With Type 1 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcut to Func.] key again to switch to normal copier mode. With Type 1 or 5 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcut to Func.] key again to switch to normal copier mode. 2. Place the original on the exposure glass or in the ADF. 3. To make multiple copies, enter the number of copies using the number keys. 4. Press the [Start] key. DCT847 • If a paper jam occurs, printing stops halfway. Open the front cover, remove the print cartridge, and then remove the jammed paper. If the paper cannot be removed in this way, remove it by opening the fusing cover. Printing will resume automatically once the cover is closed. opal-p2_mf2_com_user_guide_00142092_eng.xml 65 Draft 2014/01/07 4. Copying Originals • If there is a paper jam in the ADF, open the ADF cover, and then remove the jammed paper. Specify the copy setting again from the page where the paper jammed. • To print on paper fed from Tray 1, remove the paper loaded in the bypass tray. Otherwise, the paper in the bypass tray is fed first. • [Sort] and [Duplex/Combine] cannot be used with the bypass tray. • When making multiple copies of a multi-page document, you can select whether copies are output in collated sets, or in page batches in the [Sort] setting under [Copier Features]. Canceling a Copy If copying is canceled while scanning an original placed on the exposure glass, copying is canceled immediately and there is no printout. If copying is canceled while scanning a multiple-page original placed in the ADF, scanning stops halfway at the current page. 1. Press the [Copy] key. With Type 1 models, start from Step 2. With Type 1 or 5 models, start from Step 2. 2. Press the [Clear/Stop] key. DCT846 66 opal-p2_mf2_com_user_guide_00142092_eng.xml Draft 2014/01/07 Making Enlarged or Reduced Copies MF Making Enlarged or Reduced Copies There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. Preset ratio CES103 (mainly Europe and Asia) 50%, 71% A4 400% A5, 82% B5 JIS A5, 93%, 122% A5 B5 JIS, 141% A5 A4, 200%, (mainly North America) 50%, 65% LT HLT, 78% LG LT, 93%, 129% HLT LT, 155% HLT LG, 200%, 400% Custom ratio CES106 25% to 400% in 1% increments. Specifying Reduce/Enlarge 1. Press [Scale]. opal-p2_mf2_com_user_guide_00142093_eng.xml 67 Draft 2014/01/07 4. Copying Originals 2. Press [Reduce], [Enlarge], or [Zoom]. For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom], specify the desired ratio using the number keys. 3. Press the [OK] key. 68 opal-p2_mf2_com_user_guide_00142093_eng.xml Draft 2014/01/07 Making Combined/2-sided Copies MF Making Combined/2-sided Copies This section describes how to combine and print a multiple pages (two or four pages) on one side or both sides of paper. • This function is only available when the original is set in the ADF, not when it is set on the exposure glass. • To use this function, the paper size used for printing copies must be set to A4, Letter or Legal. There are following copy modes. Select a copy mode according to your original and how you want the copy outputs to appear. Combined copy on one side In this mode, a two or four-page original is combined and printed on one side of paper. • Comb. 2 on 1 Copy Landscape Portrait Original CMF250 • Comb. 4 on 1 opal-p2_mf2_com_user_guide_00142094_eng.xml 69 Draft 2014/01/07 4. Copying Originals Original Copy Top to Bottom Left to Right Top to Bottom Landscape Portrait Left to Right DCT002 Combined copy on both sides In this mode, a multiple-page original is combined and printed on both sides of paper. • Comb. 2 on 1 Original Copy Top to Bottom Top to Top Top to Bottom Landscape Portrait Top to Top CMF255 • Comb. 4 on 1 70 opal-p2_mf2_com_user_guide_00142094_eng.xml Draft 2014/01/07 Making Combined/2-sided Copies Copy Portrait Top to Bottom, Top to Bottom Top to Bottom, Top to Top Left to Right, Top to Bottom Left to Right, Top to Top Original DCT003 Copy Landscape Top to Bottom, Top to Bottom Top to Bottom, Top to Top Left to Right, Top to Bottom Left to Right, Top to Top Original DCT004 2-sided copy In this mode, one-sided pages are printed on the front and back sides of paper without being combined. opal-p2_mf2_com_user_guide_00142094_eng.xml 71 Draft 2014/01/07 4. Copying Originals Original Copy Top to Bottom Top to Top Top to Bottom Landscape Portrait Top to Top CMF261 Specifying Combined and 2-sided Copies 1. Press the [Copy] key. DCT848 With Type 1 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcut to Func.] key again to switch to normal copier mode. With Type 1 or 5 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcut to Func.] key again to switch to normal copier mode. 2. Press the [ ] or [ ] key. 3. Press [Duplex/Combine]. 4. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key. 72 opal-p2_mf2_com_user_guide_00142094_eng.xml Draft 2014/01/07 Making Combined/2-sided Copies 5. Press the [ ] or [ ] key to select paper orientation and page order, and then press the [OK] key. The screen will show the selected copy mode. • After you place the originals, press the [Start] key within the time specified in [System Auto Reset Timer]. Otherwise, the job is canceled. For details, see page 159 "Administrator Settings". opal-p2_mf2_com_user_guide_00142094_eng.xml 73 Draft 2014/01/07 4. Copying Originals Copying Both Sides of an ID Card onto One Side of Paper MF This section describes how to copy the front and back sides of an ID card or other small documents onto either side of a sheet of paper. When copying onto A4 paper, you can copy documents that are smaller than A5. Likewise, when copying onto Letter size paper, you can copy documents that are smaller than Half Letter size. • To use this function, the paper size used for printing copies must be set to A6, A5, A4, Half Letter, or Letter. CES165 Specifying the ID Card Copy Setting You can specify the ID Card copy setting. • Be sure to check the size of the card to copy before specifying [ID Card Size]. 1. Press the [Copy] key. With Type 1 model, start from Step 2. With Type 1 or 5 model, start from Step 2. 2. Press the [ ] or [ ] key. 3. Press the [ ] or [ ] key to select [ID Card Copy Settings], and then press the [OK] key. For [ID Card Copy Settings], see page 132 "Copier Features Settings". 4. Press the [ ] or [ ] key to select [ID Card Copy], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [On], and then press the [OK] key. 6. Press the [ ] or [ ] key to select [ID Card Center Line], and then press the [OK] key. Select [Print] to print the center line; otherwise select [Do not Print], and then press the [OK] key. 7. Press the [ ] or [ ] key to select [ID Card Size], and then press the [OK] key. 8. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key. 74 opal-p2_mf2_com_user_guide_00142095_eng.xml Draft 2014/01/07 Copying Both Sides of an ID Card onto One Side of Paper 9. Enter the horizontal length (Horiz.) of the card to be placed on the exposure glass, and then press the [OK] key. 10. Enter the vertical length (Vert.) of the card to be placed on the exposure glass, and then press the [OK] key. Copying an ID Card 1. Press the [Shortcut to Func.] key. DCT851 With Type 1 model, if normal copier mode is being displayed, press the [Shortcut to Func.] key again to switch to ID card copy mode. With Type 1 and 5 models, if normal copier mode is being displayed, press the [Shortcut to Func.] key again to switch to ID card copy mode. If the ID card copy mode does not appear even though you have pressed the [Shortcut to Func.] key, set [Shortcut to Function] to [ID Card Copy Mode], and then press the [Shortcut to Func.] key again, or set [ID Card Copy] to [On] in [ID Card Copy Settings] in [Copier Features]. 2. To make multiple copies, enter the number of copies using the number keys. 3. Place the original in the upper-left corner of the exposure glass. DCT840 opal-p2_mf2_com_user_guide_00142095_eng.xml 75 Draft 2014/01/07 4. Copying Originals 4. Press the [Start] key. DCT847 5. Within 60 seconds, place the original back side down with the upper-left corner on the exposure glass, and then press the [Start] key. • After you place the originals, press the [Start] key within the time specified in [System Auto Reset Timer]. Otherwise, the job is canceled. For details, see page 159 "Administrator Settings". 76 opal-p2_mf2_com_user_guide_00142095_eng.xml Draft 2014/01/07 Specifying the Scan Settings MF Specifying the Scan Settings This section describes how to specify image density and scan quality for the current job. Adjusting Image Density There are five image density levels. The higher the density level, the darker the printout. 1. Press the [Density] key. DCT874 2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key. • You can change the machine's default [Density] setting to always make copies with a specific density level. For details, see page 132 "Copier Features Settings". Selecting the Document Type According to Original There are three document types: Text Select this when the original contains only text and no photographs or images. Photo Select this when the original contains only photographs or images. Use this mode for the following types of original: • Photographs • Pages that are entirely or mainly composed of photographs or images, such as magazine pages. Mixed Select this when the original contains both text and photographs or images. opal-p2_mf2_com_user_guide_00142096_eng.xml 77 Draft 2014/01/07 4. Copying Originals Vou. Select this to scan with the appropriate setting for vouchers. This is available only if using the exposure glass. Specifying the Original Type 1. Press the [Image Quality] key. DCT875 2. Press the [ ], [ ], [ ], or [ ] key to select the desired document type, and then press the [OK] key. • You can change the machine's default [Original Type] setting to always make copies with a specific document type. For details, see page 132 "Copier Features Settings". 78 opal-p2_mf2_com_user_guide_00142096_eng.xml Draft 2014/01/07 5. Scanning Originals MF Scanner Mode Screen This section provides information about the screen in scanner mode. By default, the display shows the copier screen when the machine is turned on. If the copier or fax screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner screen. DCT850 Screen in standby mode DCT857 1. Current status or messages Displays the current status or messages. 2. Current settings Displays the current scanning mode and scan settings. • When "Specify Dest." is displayed: Scan to E-mail, Scan to FTP, or Scan to Folder functions can be used. 3. Selection key items Displays the functions you can use by pressing the corresponding selection keys. • The machine's default mode at power on can be specified in the [Function Priority] setting under [Admin. Tools]. For [Function Priority], see page 159 "Administrator Settings". opal-p2_mf2_com_user_guide_00142098_eng.xml 79 Draft 2014/01/07 5. Scanning Originals MF Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor. • The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss. Be sure to create backup files of the Address Book data periodically. • Depending on your network environment, the Scan to FTP and Scan to Folder functions may require a user name and password to be correctly entered in the destination information. In such cases, after registering destinations, check that the user name and password are correctly entered by sending test documents to those destinations. The Address Book can contain up to 100 entries, including 8 Quick Dial entries. Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch button. 1. Start the Web browser, and access the machine by entering its IP address. 2. Click [Quick Dial Destination] or [Scan Destination]. 3. From the [Destination Type] list, select [E-mail Address], [FTP] or [Folder]. 4. Register information as necessary. The information you must register varies depending on the destination type. For details, see the tables below. 5. Enter the administrator password if required. 6. Click [Apply]. 7. Close the Web browser. 80 opal-p2_mf2_com_user_guide_00142099_eng.xml Draft 2014/01/07 Registering Scan Destinations Scan to E-mail Settings Item Setting Description Quick Dial Number Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Destination E-mail Address Required E-mail address of the destination. Can contain up to 64 characters. Notification E-mail Address Optional E-mail address to which a notification is sent after transmission. Can contain up to 64 characters. Subject Required Subject of the e-mail. Can contain up to 64 characters. Sender's Name Optional Name of e-mail sender. The name specified here will be shown under "From" or a similar field of the recipient's email application. Can contain up to 32 characters. File Format (Color/Gray Scale) Required File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. opal-p2_mf2_com_user_guide_00142099_eng.xml 81 Draft 2014/01/07 5. Scanning Originals Item Setting Description File Format (Black & White) Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. Scan Size Optional Select the scanning size for the original from A5, B5, A4, Executive, Half Letter, Letter, Legal, 16K, or custom size. If you select custom size, select [mm] or [Inch], and then specify the width and length. Resolution Optional Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi. Density Optional Specify the image density by clicking the right or left buttons. These keys increase or decrease the image density in single increments up to 5. Scan to FTP Settings Item Quick Dial Number 82 Setting Optional Description Select when setting the destination as a Quick Dial entry. opal-p2_mf2_com_user_guide_00142099_eng.xml Draft 2014/01/07 Registering Scan Destinations Item Setting Description Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Hostname or IP Address Required Name or IP address of the FTP server. Can contain up to 64 characters. File Format (Color/Gray Scale) Required File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. File Format (Black & White) Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. FTP User Name Optional User name for logging in to the FTP server. Can contain up to 32 characters. FTP Password Optional Password for logging in to the FTP server. Can contain up to 32 characters. Directory Optional Name of the FTP server directory where scanned files are stored. Can contain up to 64 characters. Notification E-mail Address Optional E-mail address to which a notification is sent after transmission. Can contain up to 64 characters. Scan Size Optional Select the scanning size for the original from A5, B5, A4, Executive, Half Letter, Letter, Legal, 16K, or custom size. If you select custom size, select [mm] or [Inch], and then specify the width and length. Resolution Optional Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi. Density Optional Specify the image density by clicking the right or left buttons. These keys increase or decrease the image density in single increments up to 5. opal-p2_mf2_com_user_guide_00142099_eng.xml 83 Draft 2014/01/07 5. Scanning Originals Scan to Folder Settings Item 84 Setting Description Quick Dial Number Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Service Name Required Path to the directory where scanned files will be stored. Consists of the IP address or name of the destination computer (can contain up to 64 characters), and name of the shared folder (can contain up to 32 characters). Domain Optional Specify the name of the domain to which the computer belongs. Can contain up to 15 characters. Login User Name Optional User name for logging in to the destination computer. Can contain up to 32 characters. Login Password Optional Password for logging in to the destination computer. Can contain up to 32 characters. Directory Optional Directory within the shared folder for storing scanned files. Can contain up to 64 characters. Notification E-mail Address Optional E-mail address to which a notification is sent after transmission. Can contain up to 64 characters. opal-p2_mf2_com_user_guide_00142099_eng.xml Draft 2014/01/07 Registering Scan Destinations Item Setting Description File Format (Color/Gray Scale) Required File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. File Format (Black & White) Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. Scan Size Optional Select the scanning size for the original from A5, B5, A4, Executive, Half Letter, Letter, Legal, 16K, or custom size. If you select custom size, select [mm] or [Inch], and then specify the width and length. Resolution Optional Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi. Density Optional Specify the image density by clicking the right or left buttons. These keys increase or decrease the image density in single increments up to 5. • To send files via e-mail, SMTP and DNS settings must be configured properly. • If you are using the Scan to E-mail function, select a time zone according to your geographic location to send email with correct transmission date and time. • To send files to an FTP server or computer, the user name, password, and directory must be configured properly. • On a network that uses a DNS server, specify a computer name in [Service Name] and the name of the domain to which the computer belongs in [Domain]. In this case, also configure the DNS related settings using Web Image Monitor. • Scan destinations cannot be registered using the control panel. Modifying Scan Destinations This section describes how to modify the information of registered destinations. 1. Start the Web browser, and access the machine by entering its IP address. 2. Click [Scan Destination]. 3. Click the [E-mail Address], [FTP], or [Folder] tab. opal-p2_mf2_com_user_guide_00142099_eng.xml 85 Draft 2014/01/07 5. Scanning Originals 4. Select the entry to modify, and then click [Change]. 5. Modify settings as necessary. 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the Web browser. • You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination] page. To do this, select the desired entry, click [Delete], and then click [Apply] again on a confirmation page. Deleting Scan Destinations This section describes how to delete registered destinations. 1. Start the Web browser, and access the machine by entering its IP address. 2. Click [Scan Destination]. 3. Click the [E-mail Address], [FTP], or [Folder] tab. 4. Select the entry to delete, and then click [Delete]. 5. Confirm that the entry you have selected is the entry that you want to delete. 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the Web browser. 86 opal-p2_mf2_com_user_guide_00142099_eng.xml Draft 2014/01/07 Basic Operation MF Basic Operation Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB flash disk (Scan to USB). The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a network connection. No network connection is required for the Scan to USB function; you can send scanned files directly to a USB flash disk inserted into the front of the machine. Scan to E-mail/FTP/Folder This section describes the basic operation for sending scanned files via e-mail, to an FTP server, or to a computer, depending on the specified destination. • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. • When using the Scan to E-mail, Scan to FTP or Scan to Folder function, you must first register the destination in the Address Book using Web Image Monitor. For details, see page 80 "Registering Scan Destinations". • Depending on the model, the Scan to E-mail/FTP/Folder function may not be available. For details about the differences between models, see page 8 "Differences in Performance/Functions between Different Models". 1. Place the original on the exposure glass or in the ADF. To place the original, see page 54 "Placing Originals". 2. Press the [Scanner] key. DCT850 opal-p2_mf2_com_user_guide_00142100_eng.xml 87 Draft 2014/01/07 5. Scanning Originals 3. Press the [Address Book] key or [Dest.]. Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under administrator settings is set to [Select Scanner Dest.]. For [Shortcut to Function], see page 159 "Administrator Settings". 4. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key. If you want to search for a specific entry by its name, enter the first letters of the name using the number keys, and then press the [OK] key. Each time you enter a character, the display changes to show the matching name. 5. Search for the desired destination by pressing the [ ] or [ ] key to scroll the Address Book, and then press the [OK] key. When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel. For scan settings, see page 92 "Specifying the Scan Settings". 6. Press the [Start] key. DCT847 Depending on the machine's settings, you may see the following screen on the display when scanning from the exposure glass. If you see this screen, proceed to the next step. 7. If you have more originals to scan, place the next original on the exposure glass, and then press [Yes]. Repeat this step until all originals are scanned. 8. When all originals have been scanned, press [No] to start sending the scanned file. 88 opal-p2_mf2_com_user_guide_00142100_eng.xml Draft 2014/01/07 Basic Operation • To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files are discarded. • You can configure the machine to scan documents in black and white, color, or grayscale by changing the [Scanning Mode] setting under scan settings. For details, see page 135 "Scanner Features Settings". • You can also specify a destination using the One Touch buttons, [Pause/Redial] key. • If the [Limitless Scan] setting under scan settings is enabled, you can place originals on the exposure glass repeatedly in a single scan procedure. For details, see page 135 "Scanner Features Settings". • If [File Type] under scan settings is set to [Multi-page], you can scan multiple pages to create a single PDF or TIFF file containing all pages. However, if the file format is JPEG, a single-page file will be created for every page scanned. For details, see page 135 "Scanner Features Settings". • If paper is jammed in the ADF, the scan job will be discarded. Remove the jammed paper and scan the entire originals again. For the direction to remove paper jammed in the ADF, see page 210 "Paper Feed Problems". Specifying the scan destination using the One Touch buttons or [Pause/Redial] key This section describes how to specify a destination using the following keys: • One Touch buttons Use these to specify destinations registered as Quick Dial entries. • [Pause/Redial] key Press this to specify the last used destination as the destination for the current job. Using the One Touch buttons Press the One Touch button to which the desired Quick Dial entry is registered. Press the [Shift] key to use the Quick Dial entries Nos. 5 to 8. DCT878 opal-p2_mf2_com_user_guide_00142100_eng.xml 89 Draft 2014/01/07 5. Scanning Originals Using the [Pause/Redial] key Press the [Pause/Redial] key to select the last used destination. DCT877 • When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel. For scan settings, see page 92 "Specifying the Scan Settings". • The [Pause/Redial] key is not effective for the first scan job after the machine is turned on. • To select destinations not registered as Quick Dial entries, use the [Address Book] key. For specifying destinations using the [Address Book] key, see page 87 "Scan to E-mail/FTP/Folder". Basic Operation for Scan to USB This section describes the basic operation for sending scanned files to a USB flash disk. • With the Type 1 models, the copier and fax functions are not available if the USB flash disk is inserted. • With the Type 1 and 5 models, the copier and fax functions are not available if the USB flash disk is inserted. • If the machine fails to switch to the Scan to USB mode even after the USB flash disk is inserted, set [Save Scn Data to USB] to [Active]. • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. • This machine does not support the use of USB flash disks connected to external USB hubs. Insert your USB flash disk directly into the USB flash disk port located at the top left corner of the machine. • Certain types of USB flash disks cannot be used. 90 opal-p2_mf2_com_user_guide_00142100_eng.xml Draft 2014/01/07 Basic Operation 1. Insert your USB flash disk into the USB flash disk port. DCT039 "Loading..." appears on the display. Wait until the display changes to show "Save Scn Data to USB" (the duration depends on your USB flash disk). 2. Place the original on the exposure glass or in the ADF. If necessary, configure advanced scan settings. For details, see page 92 "Specifying the Scan Settings". 3. Press the [Start] key. 4. Select file format. 5. If you have more originals to scan, place the next original on the exposure glass, and then press [Yes]. Repeat this step until all originals are scanned. 6. When all originals have been scanned, press [No] to start sending the scanned file. 7. Confirm that "Ready" appears on the display. The scanned file is created in the root directory of the USB flash disk. 8. Remove the USB flash disk from the machine. • To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files are discarded. opal-p2_mf2_com_user_guide_00142100_eng.xml 91 Draft 2014/01/07 5. Scanning Originals MF Specifying the Scan Settings When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings for the current job using the control panel. Specifying the Scanning Size According to the Size of the Original This section describes how to specify the scanning size according to the size of the current original. 1. Press [Scn Size]. 2. Press the [ ] or [ ] key to select the size of the original, and then press the [OK] key. If you selected anything other than [Custom Size], you do not need to perform the remaining steps of the procedure. 3. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key. 4. Enter the width using the number keys, and then press the [OK] key. To enter a decimal point, press the [ ] key. 5. Enter the length using the number keys, and then press the [OK] key. To enter a decimal point, press the [ ] key. • You can change the machine's default [Scan Size] setting to always scan originals with a specific scanning size. For details, see page 135 "Scanner Features Settings". Adjusting Image Density This section describes how to adjust image density for the current job. There are five image density levels. The higher the density level, the darker the scanned image. 92 opal-p2_mf2_com_user_guide_00142102_eng.xml Draft 2014/01/07 Specifying the Scan Settings 1. Press the [Density] key. DCT874 2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key. • You can change the machine's default [Density] setting to always scan with a specific density level. For details, see page 135 "Scanner Features Settings". Specifying Resolution This section describes how to specify the scan resolution for the current job. There are six resolution settings. The higher the resolution, the higher the quality but greater the file size. 1. Press the [Image Quality] key. DCT875 2. Press the [ ], [ ], [ ], or [ ] key to select the desired resolution, and then press the [OK] key. • You can change the machine's default [Resolution] setting to always scan with a specific resolution level. For details, see page 135 "Scanner Features Settings". opal-p2_mf2_com_user_guide_00142102_eng.xml 93 Draft 2014/01/07 5. Scanning Originals MF Scanning from a Computer Scanning from a computer (TWAIN scanning and WIA scanning) allows you to operate the machine from your computer and scan originals into your computer directly. DCT066 1. Your Computer (TWAIN driver already installed) Instruct the machine to start scanning the original that is set on the machine. 2. This Machine The original that is set on the machine is scanned, and its data is sent to a client computer. Using TWAIN scanner This section describes the preparations and procedure for using the TWAIN scanner. • To use the TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM. • To use the TWAIN scanner, a TWAIN-compliant application must be installed. To use the machine as a TWAIN scanner, first do the following: • Install the TWAIN driver. • Install a TWAIN-compliant application. TWAIN Scanning TWAIN scanning is possible if your computer is running a TWAIN-compatible application. The following procedure uses Windows 7 and Microsoft Office Document Scanning as an example. 1. Place the original. 94 opal-p2_mf2_com_user_guide_00142103_eng.xml Draft 2014/01/07 Scanning from a Computer 2. On the [Start] menu, point to [All Programs], point to [Microsoft Office], point to [Microsoft Office Tools], and then click [Microsoft Office Document Scanning]. 3. Click [Scanner…]. opal-p2_mf2_com_user_guide_00142103_eng.xml 95 Draft 2014/01/07 5. Scanning Originals 4. Select the scanner you want to use. 5. Select the [Show scanner driver dialog before scanning] check box. 6. Click [OK]. 7. Click the [Scan] button. The scanner driver dialog box appears. 96 opal-p2_mf2_com_user_guide_00142103_eng.xml Draft 2014/01/07 Scanning from a Computer 8. Click [Scan]. 9. Click [Close]. Settings you can configure in the TWAIN dialog box DAC525 1. Scanner: Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to discover all available scanners connected via USB or the network. 2. Original: Select [Reflective] to scan from the exposure glass, or [Automatic Document Feeder] to scan from the ADF. opal-p2_mf2_com_user_guide_00142103_eng.xml 97 Draft 2014/01/07 5. Scanning Originals 3. Original type According to your original, select a setting from the list of options detailed below, or select [Custom...] to configure your own scan settings. "Mode:", "Resolution:", and "Size:" under "Scan Configuration" will change according to the Original type setting you selected here. • When using the exposure glass: [Editing Text(OCR)] [Faxing, Filing, or Copying] [Black and White Photo] [Color Document - Fast] [Color Document - Better Quality] [Custom...] • When using the ADF: [ADF-Faster] [ADF-Better] [ADF - Gray] [Custom...] 4. Mode: Select from color, grayscale, or black-and-white. 5. Resolution: Select a resolution from the list. If you select [User defined], enter a resolution value directly in the edit box. Note that increasing the resolution also increases the file size and scanning time. Selectable resolutions vary depending on where the original is set. • When using the exposure glass: 75, 100, 150, 200, 300, 400, 500, 600, 1200, 2400, 4800, 9600, 19200 dpi, User defined • When using the ADF: 75, 100, 150, 200, 300, 400, 500, 600 dpi, User defined 6. Size: Select the scanning size. If you select [User defined], enter the scanning size directly in the edit box. Also, you can change the scanning size with your mouse in the preview area. You can select the unit of measure from [cm], [inches], or [pixels]. Selectable resolutions vary depending on where the original is set. For details, see the TWAIN Help. 7. Scan task: (when using the exposure glass) Displays up to 10 previously used scan areas. To remove a scan task, select the number of the task, and then click [Remove]. You can select [AutoCrop] to let the scanner automatically detect the size of your original. • For details, see the TWAIN driver Help. 98 opal-p2_mf2_com_user_guide_00142103_eng.xml Draft 2014/01/07 Scanning from a Computer Basic Operation for WIA Scanning 1. Place the original. 2. On the [Start] menu, click [Devices and Printers]. 3. Right-click the icon of the printer model you want to use, and then click [Start scan]. 4. Configure the scan settings as required, and then click [Scan]. opal-p2_mf2_com_user_guide_00142103_eng.xml 99 Draft 2014/01/07 5. Scanning Originals 100 opal-p2_mf2_com_user_guide_00142103_eng.xml Draft 2014/01/07 6. Sending and Receiving a Fax MF Fax Mode Screen This section provides information about the screen in fax mode. By default, the display shows the copier screen when the machine is turned on. If the copy or scanner screen is shown on the display, press the [Facsimile] key on the control panel to switch to the fax screen. Standby mode screen DCT859 1. Current status or messages Displays the current status or messages. 2. Current settings Displays the current density and resolution settings. 3. Current date and time Shows the current date and time. • The machine's default mode at power on can be specified in the [Function Priority] setting under [Admin. Tools]. For [Function Priority], see page 159 "Administrator Settings". • The display format for time and date can be specified in [Set Date/Time] under [Admin. Tools]. For setting the date and time, see page 102 "Setting the Date and Time". opal-p2_mf2_com_user_guide_00142105_eng.xml 101 Draft 2014/01/07 6. Sending and Receiving a Fax MF Setting the Date and Time 1. Press the [User Tools] key. 2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Set Date/Time], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [Set Date], and then press the [OK] key. 6. Press the [ ] or [ ] key to select the desired date format, and then press the [OK] key. For the date and time display format, see page 159 "Administrator Settings". 7. Enter the current date using the number keys, and then press the [OK] key. You can press the [ ] or [ ] key to move between fields. 8. Press the [ ] or [ ] key to select [Set Time], and then press the [OK] key. 9. Press the [ ] or [ ] key to select the desired time format, and then press the [OK] key. 10. Enter the current time using the number keys, and then press the [OK] key. If you selected [12-hour Format], press the [ ] or [ ] key to select [AM] or [PM]. You can press the [ ] or [ ] key to move between fields. 11. Press the [User Tools] key to return to the initial screen. • A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. For [Admin. Tools Lock], see page 159 "Administrator Settings". 102 opal-p2_mf2_com_user_guide_00142106_eng.xml Draft 2014/01/07 Entering Characters MF Entering Characters To enter characters, use keys as follows: To enter a digit Press a number key. To delete a character Press the [ ] key. To enter a fax number • To enter a number Use the number keys. • To enter characters other than digits " ": Press the [ ] key. " ": Press the [ ] key. "P"(Pause): Press the [Pause/Redial] key. To enter a name Letters, numbers, and symbols can be entered using the number keys. To enter two characters that use the same number key successively, press the [ ] key after entering the first character. DCT843 opal-p2_mf2_com_user_guide_00142107_eng.xml 103 Draft 2014/01/07 6. Sending and Receiving a Fax MF Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel. For entering characters, see "Entering Characters". The Address Book can also be edited using Web Image Monitor. • The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss. Be sure to create backup files of the Address Book data periodically. For details about creating backup files, see page 193 "Configuring the Administrator Settings". The Address Book can contain up to 108 entries (8 Quick Dial entries and 100 Speed Dial entries). Quick Dial entries Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch button. Speed Dial entries Destinations registered as Speed Dial entries can be selected from the Address Book. Press the [Address Book] key, select [Search Address Book], and then select the desired entry using the [ ] or [ ] key. Registering Fax Destinations Using the Control Panel 1. Press the [User Tools] key. DCT845 2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then press the [OK] key. 104 opal-p2_mf2_com_user_guide_00142108_eng.xml Draft 2014/01/07 Registering Fax Destinations 5. Press the [ ] or [ ] key to select [No.], and then enter the desired Quick Dial number (1 to 8) or Speed Dial number (1 to 100) using the number keys. If a destination is already registered for the input number, the fax number and fax name registered for that number appear. 6. Press the [ ] or [ ] key to select [Fax No.], and then enter the fax number (up to 40 characters). 7. Press the [ ] or [ ] key to select [Name], and then enter the fax name (up to 20 characters). 8. Confirm the setting, and then press the [OK] key. 9. Press the [User Tools] key to return to the initial screen. • For entering characters, see page 103 "Entering Characters". • A fax number can contain 0 to 9, pause, " ", " ", and space. • If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits following the pause. You can specify the length of the pause time in the [Pause Time] setting under fax transmission settings. For [Pause Time], see page 137 "Fax Transmission Features Settings". • To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialing mode from pulse to tone temporarily. • If the machine is connected to the telephone network through a PBX, make sure to enter the outside line access number specified in [PBX Access Number] before the fax number. For [PBX Access Number], see page 159 "Administrator Settings". • A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. For [Admin. Tools Lock], see page 159 "Administrator Settings". Modifying or deleting fax destinations 1. Press the [User Tools] key. 2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [No.], and then enter the desired Quick Dial number (1 to 8) or Speed Dial number (1 to 100) using the number keys. The fax number and fax name registered for that number appear. opal-p2_mf2_com_user_guide_00142108_eng.xml 105 Draft 2014/01/07 6. Sending and Receiving a Fax 6. Press the [ ] or [ ] key to select [Fax No.], and then modify the fax number (up to 40 characters). If you want to delete the fax number, press the [ ] key until the current number is deleted. 7. Press the [ ] or [ ] key to select [Name], and then modify the fax name (up to 20 characters). If you want to delete the fax name, press the [ ] key until the current name is deleted. 8. Confirm the setting, and then press the [OK] key. 9. Press the [User Tools] key to return to the initial screen. • For details about entering characters, see page 103 "Entering Characters". • A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. 106 opal-p2_mf2_com_user_guide_00142108_eng.xml Draft 2014/01/07 Sending a Fax MF Sending a Fax • It is recommended that you call the receiver and confirm with them when sending important documents. Selecting Transmission Mode There are two transmission modes: Memory Transmission and Immediate Transmission. Memory Transmission In this mode, the machine scans several originals into memory and sends them all at once. This is convenient when you are in a hurry and want to take the document away from the machine. In this mode, you can send a fax to multiple destinations. The number of redial attempts is preset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minute intervals. For details, see page 137 "Fax Transmission Features Settings". Immediate Transmission In this mode, the machine scans the original and faxes it simultaneously, without storing it in memory. This is convenient when you want to send an original quickly. In this mode, you can only specify one destination. 1. Press the [Facsimile] key, and then press the [ ] or [ ] key. DCT849 Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under administrator settings is set to [Fax Immediate TX]. For [Shortcut to Function], see page 159 "Administrator Settings". 2. Press the [ ] or [ ] key to select [Immediate TX], and then press the [OK] key. opal-p2_mf2_com_user_guide_00142109_eng.xml 107 Draft 2014/01/07 6. Sending and Receiving a Fax 3. Press the [ ] or [ ] key to select [Off], [On], or [Next Fax Only], and then press the [OK] key. For Memory Transmission, select [Off]. For Immediate Transmission, select [On] or [Next Fax Only]. 4. Press the [User Tools] key to return to the initial screen. Basic Operation for Sending a Fax • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. 1. Press the [Facsimile] key. DCT849 2. Place the original on the exposure glass or in the ADF. To place the originals, see page 54 "Placing Originals". 3. Enter the fax number (up to 40 characters) using the number keys, or specify a destination using the One Touch buttons or Speed Dial function. For details about entering characters, see page 103 "Entering Characters". For details about specifying destinations using the One Touch buttons or Speed Dial function, see page 111 "Specifying the Fax Destination". • If the machine is connected to the telephone network through a PBX, make sure to enter the outside line access number specified in [PBX Access Number] before the fax number. For [PBX Access Number], see page 159 "Administrator Settings". 108 opal-p2_mf2_com_user_guide_00142109_eng.xml Draft 2014/01/07 Sending a Fax 4. Press the [Start] key. DCT847 • Depending on the machine's settings, you may be prompted to enter the fax number again if you manually entered the destination fax number. In this case, re-enter the number within 60 seconds, press [OK], and then press the [Start] key. If the fax numbers do not match, go back to Step 3. For fax number confirmation, see page 159 "Administrator Settings". • When using the exposure glass in Memory Transmission mode, you will be prompted to place another original. In this case, proceed to the next step. 5. If you have more originals to scan, press [Yes] within 60 seconds, place the next original on the exposure glass, and then press [OK]. Repeat this step until all originals are scanned. If you do not press [Yes] within 60 seconds, the machine will start to dial the destination. 6. When all originals have been scanned, press # to start sending the fax. • A fax number can contain 0 to 9, pause, " ", " ", and space. • If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits following the pause. You can specify the length of the pause time in the [Pause Time] setting under fax transmission settings. For [Pause Time], see page 137 "Fax Transmission Features Settings". • To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialing mode from pulse to tone temporarily. • You can specify multiple destinations and broadcast the fax you are sending. For sending a fax using the broadcast function, see page 111 "Specifying the Fax Destination". • The machine prompts you to enter the fax number twice only when you dial the destination manually. Destinations specified using the One Touch buttons, Speed Dial function, or [Pause/ Redial] key need not be confirmed. • When in Memory Transmission mode, you can enable the [Auto Redial] setting under fax transmission settings to set the machine to automatically redial the destination if the line is busy or an error occurs during transmission. For [Auto Redial], see page 137 "Fax Transmission Features Settings". opal-p2_mf2_com_user_guide_00142109_eng.xml 109 Draft 2014/01/07 6. Sending and Receiving a Fax • When in Memory Transmission mode, the machine's memory may become full while scanning the originals. In this case, the screen prompts you to cancel the transmission or to send only the pages that have been scanned successfully. • If paper is jammed in the ADF, the jammed page has not been scanned properly. When the machine is in Immediate Transmission mode, resend the fax starting from the jammed page. When in Memory Transmission mode, scan the entire originals again. For details about removing paper jammed in the ADF, see page 210 "Paper Feed Problems". Canceling a fax Follow the procedure below to cancel sending a fax. When in Immediate Transmission mode If you cancel sending a fax while the machine is scanning the original, the fax transmission process is canceled immediately. In this case, an error is displayed on the other party's machine. When in Memory Transmission mode If you cancel sending a fax while the machine is scanning the original, the machine will not send the document. If you cancel sending a fax during transmission, the fax transmission process is canceled immediately. In this case, an error is displayed on the other party's machine. 1. Press the [Facsimile] key. DCT849 110 opal-p2_mf2_com_user_guide_00142109_eng.xml Draft 2014/01/07 Sending a Fax 2. Press the [Clear/Stop] key. DCT846 • If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled. The fax will be sent to the subsequent destinations as normal. For details about sending a fax using the broadcast function, see page 111 "Specifying the Fax Destination". Specifying the Fax Destination Other than entering the destination fax number using the number keys, you can specify destinations using the following functions: • One Touch buttons • Speed Dial • Broadcast function • Redial function Specifying the destination using the One Touch buttons 1. Press the [Facsimile] key. DCT849 opal-p2_mf2_com_user_guide_00142109_eng.xml 111 Draft 2014/01/07 6. Sending and Receiving a Fax 2. Press the One Touch button to which the desired Quick Dial entry is registered. For registering the Quick Dial entries, see page 104 "Registering Fax Destinations". Press the [Shift] key if you want to use Quick Dial entries Nos. 5 to 8 before pressing a One Touch button. DCT878 • You can check the registered names and fax numbers by printing a report. For printing the Quick Dial list, see page 150 "Printing Lists/Reports". Specifying the destination using Speed Dial 1. Press the [Facsimile] key. DCT849 112 opal-p2_mf2_com_user_guide_00142109_eng.xml Draft 2014/01/07 Sending a Fax 2. Press the [Address Book] key. DCT876 3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key. If you want to search for a specific entry by its registration number or name, use the following procedure: • Searching by the registration number Press the [Address Book] key again, enter the number using the number keys, and then press the [OK] key. • Searching by the name Enter the first letters of the name using the number keys, and then press the [OK] key. Each time you enter a character, the display changes to show the matching name. 4. Press the [ ] or [ ] key to select the desired Speed Dial entry, and then press the [OK] key. For registering the Speed Dial entries, see page 104 "Registering Fax Destinations". • The Address Book shows only the Speed Dial entries. Use the One Touch buttons to specify Quick Dial destinations. • You can check the registered names and fax numbers by printing a report. For printing the Speed Dial list, see page 150 "Printing Lists/Reports". Specifying the destination using the broadcast function You can send a fax to multiple destinations (up to 100 destinations) simultaneously. Faxes are sent to destinations in the order they were specified. opal-p2_mf2_com_user_guide_00142109_eng.xml 113 Draft 2014/01/07 6. Sending and Receiving a Fax 1. Press the [Facsimile] key. DCT849 2. Add a destination by using one of the following methods: • To add a Quick Dial destination: press a corresponding One Touch button. • To add a Speed Dial destination: press the [Address Book] key, select [Search Address Book], select a destination, and then press the [OK] key. • To add a manually-specified destination: confirm that [No.key] is pressed, and then enter the destination fax number using the number keys. 3. Press the [OK] key. Press [List] to see the list of destinations that have been added so far. Go back to Step 2 to add further destinations. • While specifying multiple destinations, you can press the [Clear/Stop] key to clear all destinations. • If you specify multiple destinations in Immediate Transmission mode, the mode switches to Memory Transmission mode temporarily. • While broadcasting, pressing the [Clear/Stop] key cancels the fax to the current destination only. Specifying the destination using the redial function You can specify the last used destination as the destination for the current job. This function saves time when you are sending to the same destination repeatedly, as you do not have to enter the destination each time. 114 opal-p2_mf2_com_user_guide_00142109_eng.xml Draft 2014/01/07 Sending a Fax 1. Press the [Facsimile] key. DCT849 2. Press the [Pause/Redial] key. DCT877 Useful Sending Functions You can check the status of the other party's machine easily before sending a fax by using the On Hook Dial function. Using an extra telephone, you can talk and send a fax in one call. • This function is available in Immediate Transmission mode only. The procedure differs depending on whether [Operation] is set to [Easy Mode] or [Advanced Mode] in [Fax Features]. Sending a fax using On Hook Dial The On Hook Dial function allows you to check the destination's status while listening to the tone from the internal speaker. This function is useful when you want to ensure that the fax will be received. • The On Hook Dial function cannot be used when [Fax Number Confirmation] under administrator settings is enabled. opal-p2_mf2_com_user_guide_00142109_eng.xml 115 Draft 2014/01/07 6. Sending and Receiving a Fax 1. Place the original on the exposure glass or in the ADF. If [Operation] is set to [Easy Mode], you cannot send faxes using the exposure glass. 2. Press the [Facsimile] key. DCT849 3. Press the [On Hook Dial] key. DCT852 "On Hook" appears on the screen. 4. Specify the destination using the number keys. 5. If you hear a high pitched tone, press the [Start] key. DCT847 If [Operation] is set to [Easy Mode], Step 6 does not apply. If the original is placed on the exposure glass, press [TX], and then press the [Start] key. 116 opal-p2_mf2_com_user_guide_00142109_eng.xml Draft 2014/01/07 Sending a Fax • For details about selecting the transmission mode, see page 107 "Selecting Transmission Mode". • For details about [Fax Number Confirmation], see page 159 "Administrator Settings". Sending a fax after a conversation An external telephone allows you to send a fax after finishing your conversation without having to disconnect and redial. This function is useful when you want to ensure that the fax has been received. 1. Place the original on the exposure glass or in the ADF. If [Operation] is set to [Easy Mode], you cannot send faxes using the exposure glass. 2. Press the [Facsimile] key. DCT849 3. Pick up the handset of the external telephone. 4. Specify the destination using the external telephone. 5. When the other party answers, ask them to press their fax start button. 6. If you hear a high pitched tone, press the [Start] key. DCT847 If [Operation] is set to [Easy Mode], proceed to Step 7. 7. If the original is placed on the exposure glass, press [TX], and then press the [Start] key. 8. Replace the handset. opal-p2_mf2_com_user_guide_00142109_eng.xml 117 Draft 2014/01/07 6. Sending and Receiving a Fax Specifying the Scan Settings Adjusting image density This section describes how to adjust image density for the current job. There are three image density levels. The darker the density level, the darker the printout. 1. Press the [Density] key. DCT874 2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key. • You can change the machine's default [Density] setting to always scan with a specific density level. For [Density], see page 137 "Fax Transmission Features Settings". Specifying the resolution This section describes how to specify the scan resolution for the current job. There are three resolution settings: Standard Select this when the original is a printed or typewritten document with normal-sized characters. Detail Select this when the original is a document with small print. Photo Select this when the original contains images such as photographs or shaded drawings. 118 opal-p2_mf2_com_user_guide_00142109_eng.xml Draft 2014/01/07 Sending a Fax 1. Press the [Image Quality] key. DCT875 2. Press the [ ] or [ ] key to select the desired resolution setting, and then press the [OK] key. • You can change the machine's default [Resolution] setting to always scan with a specific resolution level. For [Resolution], see page 137 "Fax Transmission Features Settings". opal-p2_mf2_com_user_guide_00142109_eng.xml 119 Draft 2014/01/07 6. Sending and Receiving a Fax Using the Fax Function from a Computer (PC FAX) MF This section describes how to use the fax function of the machine from a computer. You can send a document directly from a computer through this machine to another fax machine, without printing the document. Basic Operation for Sending Faxes from a Computer This section describes the basic operation for sending faxes from a computer. You can select a destination from the PC Fax address book or enter a fax number manually. You can send faxes to up to 100 destinations at once. The procedure in this section is an example based on Windows 7. • Using PC FAX, you can send up to ten pages (including the cover sheet) at a time. 1. Open the file you want to send. 2. On the [File] menu, click [Print...]. 3. Select the PC FAX driver as the printer, and then click [Print]. 4. Specify a destination. • To specify a destination from the PC FAX address book: Select a destination from [User List:], and then click [Add to List]. Repeat this step to add more destinations. • To enter a fax number directly: Click the [Specify Destination] tab, and enter a fax number (up to 40 digits) in [Fax Number:], and then click [Add to List]. Repeat this step to add more destinations. 5. To attach a cover sheet, click [Edit Cover Sheet] on the [Specify Destination] tab, and then select the [Attach a Cover Sheet] check box. 6. Click [Send]. • For details, see the PC FAX driver Help. • A fax number can contain 0 to 9, "P" (pause), "T" (tone), " ", and " ". • To use tone services on a pulse-dialing line, insert "T" in a fax number. "T" switches the dialing mode from pulse to tone temporarily. 120 opal-p2_mf2_com_user_guide_00142112_eng.xml Draft 2014/01/07 Using the Fax Function from a Computer (PC FAX) • To delete an entered destination, select the destination in [Destination List:], and then click [Delete from List]. Canceling a fax You can cancel sending a fax using either the machine's control panel or your computer, depending on the status of the job. Canceling while the machine is receiving a fax from the computer If the machine is shared by multiple computers through a print server, be careful not to cancel another user's fax. 1. Double-click the printer icon on the task bar of your computer. 2. Select the print job you want to cancel, click the [Document] menu, and then click [Cancel]. Canceling a fax using the control panel Cancel the fax using the control panel. 1. Press the [Facsimile] key. 2. Press the [Clear/Stop] key. Configuring Transmission Settings This section describes how to configure transmission settings in the PC FAX driver's properties. Properties are set separately for each application. 1. On the [File] menu, click [Print...]. 2. Select the PC Fax driver as the printer, and then click a button such as [Preferences]. PC FAX driver properties dialog box appears. 3. Configure settings as necessary, and then click [OK]. Configuring the PC FAX Address Book This section describes the PC FAX address book. Configure the PC FAX address book on the computer. The PC FAX address book allows you to specify PC FAX destinations quickly and easily. The PC FAX address book can contain up to 1000 entries, including individual destinations and groups of destinations. opal-p2_mf2_com_user_guide_00142112_eng.xml 121 Draft 2014/01/07 6. Sending and Receiving a Fax Opening the PC FAX address book This section describes how to open the PC FAX address book. 1. On the [Start] menu, click [Devices and Printers]. 2. Right-click the PC FAX driver icon, and then click [Printing Preferences...]. 3. Click the [Address Book] tab. Registering destinations This section describes how to register destinations in the PC FAX address book. 1. Open the PC Fax address book, and then click [Add User]. 2. Enter the destination information. You must enter a contact name and fax number. 3. Click [OK]. Registering groups This section describes how to register groups of destinations. A group can contain up to 100 individual destinations. 1. Open the PC Fax address Book, and then click [Add Group]. 2. Enter the group name in [Group Name]. 3. Select the destination you want to include in the group from [User List:], and then click [Add]. 4. Click [OK]. Exporting/Importing PC-Fax Address Book data • The following procedure is based on Windows 7 as an example. If you are using another operating system, the procedure might vary slightly. Exporting PC-Fax Address Book data PC-Fax Address Book data can be exported to a file in CSV (Comma Separated Values) format. Follow this procedure to export PC-Fax Address Book data. 1. Open the PC-Fax Address Book, and then click [Export]. 2. Navigate to the location to save the PC-Fax Address Book data, specify a name for the file, and then click [Save]. 122 opal-p2_mf2_com_user_guide_00142112_eng.xml Draft 2014/01/07 Using the Fax Function from a Computer (PC FAX) Importing PC-Fax Address Book data PC-Fax Address Book data can be imported from files in CSV format. You can import address book data from other applications if the data is saved as a CSV file. Follow this procedure to import PC-Fax Address Book data. To import address book data from other applications, you must select the appropriate items to import. 1. Open the PC-Fax Address Book, and then click [Import]. 2. Select the file containing the address book data, and then click [Open]. A dialog box for selecting the items to import appears. 3. For each field, select an appropriate item from the list. Select [*empty*] for fields for which there is no data to import. Note that [*empty*] cannot be selected for [Name] and [Fax]. 4. Click [OK]. For details about the settings, see the PC-Fax driver Help. • CSV files are exported using Unicode encoding. • PC-Fax Address Book data can be imported from CSV files whose character encoding is Unicode or ASCII. • Group data cannot be exported or imported. • Up to 1000 destinations can be registered in the PC-Fax Address Book. If this limit is exceeded during importing, the remaining destinations will not be imported. Editing a Fax Cover Sheet This section describes how to edit a fax cover sheet in the PC FAX driver's properties. 1. On the [File] menu, click [Print...]. 2. Select the PC Fax driver as the printer, and then click [Print]. 3. Click the [Specify Destination] tab, and then click [Edit Cover Sheet]. 4. Configure settings as necessary, and then click [Print]. For details about the settings, see the PC Fax driver Help. opal-p2_mf2_com_user_guide_00142112_eng.xml 123 Draft 2014/01/07 6. Sending and Receiving a Fax MF Receiving a Fax • When receiving an important fax, we recommend you confirm the contents of the received fax with the sender. • The machine may not be able to receive faxes when the amount of free memory space is low. • An external telephone is required to use this machine as a telephone. • Only A4, Letter, or Legal size paper can be used for printing faxes. Selecting Reception Mode The reception modes are as follows: When using the machine only as a fax machine Select the following mode when no external telephone or telephone answering device is connected: • Fax Only mode (auto reception) In this mode, the machine is used only as a fax machine and receives faxes automatically. When using the machine with an external device Select one of the following modes when the handset, external telephone or telephone answering device is connected: • FAX/TEL Manual mode (manual reception) In this mode, you must answer calls with the handset, external telephone. If a call is a fax call, you must start the fax reception manually. • Fax Only mode (auto reception) In this mode, the machine automatically answers all incoming calls in fax reception mode. 124 opal-p2_mf2_com_user_guide_00142113_eng.xml Draft 2014/01/07 Receiving a Fax 1. Press the [User Tools] key. DCT845 2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Switch Reception Mode], and then press the [OK] key. 5. Press the [ ], [ ], [ ], or [ ] key to select the desired reception mode, and then press the [OK] key. 6. Press the [User Tools] key to return to the initial screen. Receiving a fax in FAX/TEL Manual mode • The procedure differs depending on whether [Operation] is set to [Easy Mode] or [Advanced Mode] in [Fax Features]. 1. Pick up the handset of the external telephone to answer the call. The sender tells you that they will send a fax. A normal telephone call starts. 2. When you hear a fax calling tone or no sound, press the [Facsimile] key. 3. Press the [Start] key. If [Operation] is set to [Easy Mode], proceed to Step 4. 4. Press [RX]. 5. Press the [Start] key. 6. Replace the handset. Receiving a fax in Fax Only mode When the reception mode is set to Fax Only mode, the machine automatically answers all incoming calls in fax reception mode. opal-p2_mf2_com_user_guide_00142113_eng.xml 125 Draft 2014/01/07 6. Sending and Receiving a Fax • You can specify the number of times the machine rings before answering a call in the [Number of Rings] setting under [Fax Features]. For [Number of Rings], see page 139 "Fax Features Settings". • If you answer a call with the external telephone while the machine is ringing, a normal telephone call starts. If you hear a fax calling tone or no sound, receive the fax manually. To receive the fax manually, see page 125 "Receiving a fax in FAX/TEL Manual mode". Printing Out Faxes Stored in Memory This section explains how to print out received faxes stored in the machine's memory. When the Fax Received indicator is lit, there is a fax stored in machine’s memory. Follow the procedure below to print the fax. 1. Press the [Facsimile] key. 2. Press [RX File]. 3. Press the [ ] or [ ] keys to select [Automatic], and then press the [OK] key. The machine prints out the stored fax and deletes it from memory. 126 opal-p2_mf2_com_user_guide_00142113_eng.xml Draft 2014/01/07 Lists/Reports Related to Fax MF Lists/Reports Related to Fax The lists and reports related to the fax function are as follow: • Fax Journal Prints a fax transmission and reception journal for the last 100 jobs. • TX Status Report Prints out the latest Transmission result. • TX/RX Standby File List Prints a list of unsent fax jobs remaining in the machine's memory. • Power Failure Report Prints a report when the machine's power has been interrupted while sending or receiving a fax, or images stored in the machine's memory have been lost due to the machine being turned off for a prolonged period of time. • Fax Speed Dial Dest. List Prints a list of Speed Dial entries. opal-p2_mf2_com_user_guide_00142116_eng.xml 127 Draft 2014/01/07 6. Sending and Receiving a Fax 128 opal-p2_mf2_com_user_guide_00142116_eng.xml Draft 2014/01/07 7. Configuring the Machine Using the Control Panel MF Basic Operation There are two main ways to access the machine settings: • Press the [User Tools] key to access the System or Network settings. • Press the [ ] or [ ] key to access the Copy, Scan, or Fax settings. To check which category the function you want to configure belongs to, see page 131 "Menu Chart". 1. If you want to configure the machine's system settings, press the [User Tools] key. DCT845 Otherwise, press the [ ] or [ ] key while "Ready" is displayed on the initial screen of the Copy, Scan, and Fax settings. DCT879 2. Press the [ ] or [ ] key to select the settings you want to use. If you select [Address Book], [Network Settings], or [Admin. Tools] menu, you might be requested to enter a password. Enter the four-digit password, and then press the [OK] key. For details about the password, see [Admin. Tools Lock] on page 159 "Administrator Settings". opal-p2_mf2_com_user_guide_00142118_eng.xml 129 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel 3. To confirm setting items and values displayed, press the [OK] key. 4. To go back to the previous item, press the [Escape] key. • To return to the initial screen, press the [Escape] key the same amount of times as the number of selected items, or press the [User Tools] key once. • With Type 1 models, press the [ ] or [ ] key to access the Copy setting. To specify [Scan Settings], insert the USB flash drive and select the settings using the [ ] or [ ] key. • With Type 1 or 5 models, press the [ ] or [ ] key to access the Copy setting. To specify [Scan Settings], insert the USB flash drive and select the settings using the [ ] or [ ] key. 130 opal-p2_mf2_com_user_guide_00142118_eng.xml Draft 2014/01/07 Menu Chart MF Menu Chart This section lists the parameters included in each menu. For details about configuring the machine using Web Image Monitor, see page 165 "Configuring the Machine Using Utilities". • Some items might not appear depending on the model type or machine's configuration. • Some items can also be configured using Web Image Monitor. Copier Features ([ ] [ ] key setting) For details, see page 132 "Copier Features Settings" Scan Settings ([ ] [ ] key setting) For details, see page 135 "Scanner Features Settings" Fax TX Settings ([ ] [ ] key setting) For details, see page 137 "Fax Transmission Features Settings" Fax Features ([User Tools] key setting) For details, see page 139 "Fax Features Settings" Address Book ([User Tools] key setting) For details, see page 144 "Address Book Settings" System Settings ([User Tools] key setting) For details, see page 145 "System Settings" Network Settings ([User Tools] key setting) For details, see page 155 "Network Settings" Print List/Report ([User Tools] key setting) For details, see page 150 "Printing Lists/Reports" Admin. Tools ([User Tools] key setting) For details, see page 159 "Administrator Settings" Printer Features ([User Tools] key setting) For details, see page 152 "Printer Features Settings" opal-p2_mf2_com_user_guide_00142119_eng.xml 131 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel MF Copier Features Settings Select Paper Tray Select the paper tray used for copying. Default: [Tray 1] • Tray 1 • Bypass Tray Sort Configures the machine to sort the output pages into sets when making multiple copies of a multipage document (P1, P2, P1, P2...). Default: [Off] • On • Off Original Type Specifies the content of originals, to optimize copy quality. Default: [Mixed] • Mixed Select this when the original contains both text and photographs or pictures. • Text Select this when the original contains only text and no photographs or pictures. • Photo Select this when the original contains photographs or pictures. Use this mode for the following types of original: • Photographs • Pages that are entirely or mainly photographs or pictures, such as magazine pages. • Vou. Select this to scan with the appropriate setting for vouchers. This is available only if using the exposure glass. Density Specifies the image density for photocopying. Increase the level (black squares) to increase the density. Default: The default setting is the middle of 5 adjustment levels. Reduce/Enlarge Specifies the percentage by which copies are enlarged or reduced. 132 opal-p2_mf2_com_user_guide_00142120_eng.xml Draft 2014/01/07 Copier Features Settings Default: [100%] (mainly Europe and Asia) 50%, 71% (A4->A5), 82% (B5J->A5), 93%, 100%, 122% (A5->B5J), 141% (A5->A4), 200%, 400% (mainly North America) 50%, 65% LT->HLT, 78% LG->LT, 93%, 100%, 129% HLT->LT, 155% HLT->LG, 200%, 400% • Zoom 25-400% Duplex/Combine Specifies combined copying. Select a copy mode according to your original and how you want the copy outputs to appear. For more details, see page 69 "Making Combined/2-sided Copies". Note that enabling combined copying automatically disables ID card copying. Default: [Off] • Off • 1Sd 2Orig->Comb 2on1 1Sd Copy will be made on 1 side, on which 2 pages of 1-sided original will be printed. • Portrait • Landscape • 1Sd 4Orig->Comb 4on1 1Sd Copy will be made on 1 side, on which 4 pages of 1-sided original will be printed. • Portrait: L to R • Portrait: T to B • Landscape: L to R • Landscape: T to B • 1 Sided Orig->2 Sided Copy Copies two 1-sided pages on one 2-sided page. • Portrait: T to T • Portrait: T to B • Landscape: T to T • Landscape: T to B • 1Sd 4Orig->Comb 2on1 2Sd Copies four 1-sided pages on two 2-sided pages. • Portrait: T to T • Portrait: T to B • Landscape: T to T opal-p2_mf2_com_user_guide_00142120_eng.xml 133 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel • Landscape: T to B • 1Sd 8Orig->Comb 4on1 2Sd Copies eight 1-sided pages on four 2-sided pages. • Portrait: L to R, T to T • Portrait: L to R, T to B • Portrait: T to B, T to T • Portrait: T to B, T to B • Landscape: L to R, T to T • Landscape: L to R, T to B • Landscape: T to B, T to T • Landscape: T to B, T to B ID Card Copy Settings You can specify the ID Card Copy setting. • ID Card Copy If you set this to [On], the settings specified in [ID Card Copy Settings] are applied to printed copies. Default: [Off] • On • Off • ID Card Center Line Specify whether to draw a center line when making ID card copy. Default: [Do not Print] • Print • Do not Print • ID Card Size You can change the ID card copy scanning size. Default: (mainly Europe and Asia) Horiz: 86 mm Vert: 54 mm (mainly North America) Horiz: 3.38 inch Vert: 2.12 inch 134 opal-p2_mf2_com_user_guide_00142120_eng.xml Draft 2014/01/07 Scanner Features Settings MF Scanner Features Settings Scan Size Specifies the scanning size according to the size of the original. Default: (mainly Europe and Asia) [A4] (mainly North America) [8 1/2 × 11] • 8 1/2 × 14, 8 1/2 × 11, 8 1/2 × 5 1/2, 7 1/4 × 10 1/2, A4, B5, A5, 16K, Custom Size Scanning Mode Specifies the scanning mode using the control panel. Default: [Color] • B&W The machine creates 1-bit black-and-white images. Images contain only black and white colors. • Color The machine creates 8-bit color images. Images are full color. • Gray Scale The machine creates 8-bit black-and-white images. Images contain black and white, and intermediate gray colors. Max. E-mail Size Specifies the maximum size of a file that can be sent by e-mail. Default: [1 MB] • 1 MB • 2 MB • 3 MB • 4 MB • 5 MB • No Limit Density Specifies the image density for scanning originals. Increase the level (black squares) to increase the density. Default: The default setting is the middle of 5 adjustment levels. opal-p2_mf2_com_user_guide_00142121_eng.xml 135 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel Resolution Specifies the resolution for scanning the original. Default: [300 × 300dpi] • 100 × 100dpi • 150 × 150dpi • 200 × 200dpi • 300 × 300dpi • 400 × 400dpi • 600 × 600dpi Compression (Color) Specifies the color compression ratio for JPEG files. The lower the compression ratio, the higher the quality but greater the file size. Default: [Medium] • Low • Medium • High Limitless Scan Sets the machine to request next originals when scanning with the exposure glass. Default: [Off] • Off • On File Type Specifies whether to create a multi-page file containing all pages or separate single-page files when scanning multiple pages. Note that a scanned file can contain multiple pages only when the file format is PDF or TIFF. If the file format is JPEG, a single-page file is created for each scanned page. Default: [Multi-page] • Multi-page A multi-page file containing all pages is created. • Single Page A single-page file is created for each page. 136 opal-p2_mf2_com_user_guide_00142121_eng.xml Draft 2014/01/07 Fax Transmission Features Settings MF Fax Transmission Features Settings Immediate TX Sets the machine to send a fax immediately when the original is scanned. Default: [Off] • Off Select this when using Memory Transmission. • On Select this when using Immediate Transmission. • Next Fax Only Select this when using Immediate Transmission for the next transmission only. Resolution Specifies the resolution to use for scanning originals. Default: [Standard] • Standard Select this when the original is a printed or typewritten document with normal-sized characters. • Detail Select this when the original is a document with small print. • Photo Select this when the original contains images such as photographs or shaded drawings. Density Specifies the image density to use for scanning originals. Default: [Normal] • Light • Normal • Dark Pause Time Specifies the length of pause time when a pause is inserted between the digits of a fax number. Default: 3 seconds • 1 to 15 seconds Auto Redial Sets the machine to redial the fax destination automatically when the line is busy or a transmission error occurs, if the machine is in Memory Transmission mode. The number of redial attempts is opal-p2_mf2_com_user_guide_00142122_eng.xml 137 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel preset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minute intervals. Default: [On] • Off • On Print Fax Header Sets the machine to add a header to every fax you send. The header includes the current date and time, user fax name and fax number of the machine, job ID, and page information. Default: [On] • Off • On 138 opal-p2_mf2_com_user_guide_00142122_eng.xml Draft 2014/01/07 Fax Features Settings MF Fax Features Settings Reception Settings Specifies the settings for receiving a fax. • Switch Reception Mode Specifies the reception mode. Default: [Fax Only] • Fax Only The machine automatically answers all incoming calls in fax reception mode. • FAX/TEL(Mnl.) The machine rings when it receives incoming calls. The machine receives faxes only when you manually receive faxes. • FAX/TAD The machine receives faxes automatically when a fax call is received. Otherwise, the connected telephone answering device answers the call. • Auto Reduction Sets the machine to reduce the size of a received fax if it is too large to print on a single sheet of paper. Note that the machine only reduces the size down to 74%. If further reduction is required to fit the fax on a single sheet, it will be printed on separate sheets without being reduced. Default: [On] (Default may be [Off] depending on the [Country] setting under [Admin. Tools].) • Off • On • Number of Rings Specifies the number of times the machine rings before it starts to receive faxes in Fax Only mode. Default: 3 times • 3 to 5 times, in increments of 1 • RX Store File You can print or delete received faxes. • Print Selected File You can select and print received faxes. • Delete Selected File opal-p2_mf2_com_user_guide_00142123_eng.xml 139 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel You can select and delete received faxes. • Delete All File • Reception File Setting Sets the machine to store received faxes into memory for printing or forward them to a preset destination. Use Web Image Monitor to specify the forwarding destination (for details, see page 172 "Configuring the System Settings"). Default: [Print] • Print • Forward • Print Received File Sets the machine to automatically print the faxes received into memory or store them for later manual printing. Default: [Automatic] • Automatic Automatically print out the received faxes and delete from memory. • Manual Store the received faxes in memory for manual printing. • Notify Forward Status Sets the machine to send e-mail notifications after faxes are forwarded. The e-mail notification destination depends on how the forwarding destination is configured using Web Image Monitor (for details, see page 172 "Configuring the System Settings"). Default: [Off] • On • Off Delete TX Standby File Deletes unsent fax jobs remaining in the machine's memory. The machine can store up to 5 unsent fax jobs. This function is only performed when selected. • Delete Selected File To delete a fax job, select the desired job, and then select [Yes]. Selecting [No] exits to the previous level of the menu tree without deleting the fax job. • Delete All Files To delete the fax jobs, select [Yes]. Selecting [No] exits to the previous level of the menu tree without deleting the fax job. 140 opal-p2_mf2_com_user_guide_00142123_eng.xml Draft 2014/01/07 Fax Features Settings Communication Settings • ECM Transmission Sets the machine to automatically resend parts of the data that are lost during transmission. Default: [On] • Off • On • ECM Reception Sets the machine to automatically receive parts of the data that are lost during reception. Default: [On] • Off • On • Dial Tone Detect Sets the machine to detect a dial tone before the machine begins to dial the destination automatically. Default: [Detect] (Default may be [Not Detect] depending on the [Country] setting under [Admin. Tools].) • Detect • Not Detect • Transmission Speed Specifies the transmission speed for the fax modem. Default: [33.6 Kbps] • 33.6 Kbps • 14.4 Kbps • 9.6 Kbps • 7.2 Kbps • 4.8 Kbps • 2.4 Kbps • Reception Speed Specifies the reception speed for the fax modem. Default: [33.6 Kbps] • 33.6 Kbps • 14.4 Kbps • 9.6 Kbps opal-p2_mf2_com_user_guide_00142123_eng.xml 141 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel • 7.2 Kbps • 4.8 Kbps • 2.4 Kbps Report Print Settings • Print TX Status Report Sets the machine to print a transmission report automatically after a fax transmission. When the machine is in Immediate Transmission mode, the image of the original will not be reproduced on the report, even if [Error Only (Image Attached)] or [Every TX (Image Attached)] is selected. Note that if a memory error occurs for PC-Fax transmission, a transmission report will always be printed regardless of this setting. The transmission report will be printed on A4 or Letter size paper. Default: [Error Only (Image Attached)] • Error Only Prints a report when a transmission error occurs. • Error Only (Image Attached) Prints a report with an image of the original when transmission error occurs. • Every TX Prints a report for every fax transmission. • Every TX (Image Attached) Prints a report with an image of the original for every fax transmission. • Do not Print • Print Fax Journal Sets the machine to print a fax journal automatically for every 50 fax jobs (both sent and received). Default: [Auto Print] • Auto Print • Do not Auto Print Operation You can simplify the procedure for sending and receiving faxes by disabling the use of the exposure glass. If originals are loaded in the ADF, you can fax them using the ADF in either mode by pressing the [Start] key. Default: [Advanced Mode] • Easy Mode 142 opal-p2_mf2_com_user_guide_00142123_eng.xml Draft 2014/01/07 Fax Features Settings If you select [Easy Mode], you can receive faxes by pressing the [Start] key. The exposure glass cannot be used in this mode. • Advanced Mode If you select [Advanced Mode], you can specify whether to send or receive faxes after pressing the [Start] key. opal-p2_mf2_com_user_guide_00142123_eng.xml 143 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel MF Address Book Settings Quick Dial Dest. Specifies the fax number and name for Quick Dial entries. You can register up to 8 Quick Dial entries. • No. Specifies the Quick Dial number. • Fax No. Specifies the fax number for Quick Dial entries. The fax number can contain up to 40 characters, including 0 to 9, pause, " ", " ", and space. • Name Specifies the name for Quick Dial entries. The name can contain up to 20 characters. Fax Speed Dial Dest. Specifies the fax number and name for Speed Dial entries. You can register up to 100 Speed Dial entries. • No. Specifies the Speed Dial number. • Fax No. Specifies the fax number for Speed Dial entries. The fax number can contain up to 40 characters, including 0 to 9, pause, " ", " ", and space. • Name Specifies the name for Speed Dial entries. The name can contain up to 20 characters. 144 opal-p2_mf2_com_user_guide_00142124_eng.xml Draft 2014/01/07 System Settings MF System Settings Adjust Sound Volume Specifies the volume of the sounds produced by the machine. Default: [Low] for [Panel Key Sound], and [Middle] for other parameters. • Panel Key Sound Specifies the volume of the beep that sounds when a key is pressed. • Off • Low • Middle • High • On Hook Mode Specifies the volume of the sound from the speaker during on hook mode. • Off • Low • Middle • High • Job End Tone Specifies the volume of the beep that sounds when a job is complete. • Off • Low • Middle • High • Job Error Tone Specifies the volume of the beep that sounds when a fax transmission error occurs. • Off • Low • Middle • High • Alarm Volume Specifies the volume of the alarm that sounds when an operation error occurs. • Off • Low opal-p2_mf2_com_user_guide_00142125_eng.xml 145 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel • Middle • High Tray Paper Settings Paper Size: Tray 1 Specifies the paper size for Tray 1. Default: (mainly Europe and Asia) [A4] (mainly North America) [81/2 × 11] • A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 16K (197 × 273), 16K (195 × 270), 16K (184 × 260), Custom Paper Size: Bypass Tray Specifies the paper size for bypass tray. Default: (mainly Europe and Asia) [A4] (mainly North America) [81/2 × 11] • A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, EXE (7 1/4 × 10 1/2), 16K (197 × 273mm), 16K (195 × 270mm), 16K (184 × 260mm), Custom Paper Type: Tray 1 Specifies the paper type for Tray 1. Default: [Plain Paper] • Plain Paper, Recycled Paper, Thick Paper, Thin Paper Paper Type: Bypass Tray Specifies the paper type for bypass tray. Default: [Plain Paper] • Plain Paper, Recycled Paper, Thick Paper, Thin Paper Size Mismatch Detection Sets the machine to report an error if the paper size does not match the print job's settings. Default: [Off] • Off • On 146 opal-p2_mf2_com_user_guide_00142125_eng.xml Draft 2014/01/07 System Settings I/O Timeout • USB Specifies how many seconds the machine waits for print data, if the data is interrupted while it is being sent from the computer via USB. If the machine does not receive any more data within the time specified here, the machine only prints the data it has received. If printing is frequently interrupted by data from other ports, increase the timeout period. Default: [60 sec.] • 15 sec. • 60 sec. • 300 sec. • Network Specifies how many seconds the machine waits for print data, if the data is interrupted while it is being sent from the computer via network. If the machine does not receive any more data within the time specified here, the machine only prints the data it has received. If printing is frequently interrupted by data from other ports, increase the timeout period. Default: [60 sec.] • 15 sec. • 60 sec. • 300 sec. • Fixed USB Port Specifies whether the same printer/PC-Fax driver can be used for multiple machines or not under USB connection. Default: [Off] • Off You must install the printer/PC-Fax driver separately for individual machines, because the machine other than the original will be recognized as a new device upon USB connection. • On The same printer/PC-Fax driver you have installed in your computer can be used with any machine other than the one originally used for installation, if the machine is of the same model. Auto Continue Sets the machine to ignore an error with paper size or type and continue printing. The printing stops temporarily when an error is detected, and restarts automatically after about ten seconds using the settings made on the control panel. However, if the size of paper specified on the control panel and that of the paper loaded in the paper tray or the paper size specified for the print job do not match when printing restarts, it may cause a paper jam. opal-p2_mf2_com_user_guide_00142125_eng.xml 147 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel Default: [On] • Off • On Toner Saving Sets the machine to print using a reduced amount of toner (for prints made by the copier function only). Default: [Off] • Off • On Toner End Option Settings This setting is used to monitor the toner level. Default: [Stop Printing] • Stop Printing Monitoring the toner level is enabled. The remaining toner level can be checked in the control panel and on the Web Image Monitor. • Continue Printing The machine no longer monitors the toner level. Even when the toner runs out, printing will continue and no messages will be displayed. [Toner End Option Settings] is not displayed for Type 1 and 2 models. [Toner End Option Settings] is not displayed for Type 1, 2 and 5 models. Supplies Status • Print Cartridge Displays information about consumables. This information is displayed only if [Toner End Option Settings] has been set to [Stop Printing]. If [Toner End Option Settings] is set to [Continue Printing], "**" is displayed instead of the indicator above. Toner levels are not displayed for Type 1 and 2 models. Toner levels are not displayed for Type 1, 2 and 5 models. Printer Registration Adjusts the position of the input tray. Adjust the value by using the [ ] or [ ] key. To check the registration, print a test page. Default: [0] • Horiz.: Tray 1 (-6 to +6 mm, in 1 mm increments) • Vert.: Tray 1 (-6 to +6 mm, in 1 mm increments) 148 opal-p2_mf2_com_user_guide_00142125_eng.xml Draft 2014/01/07 System Settings • Horiz.: Bypass Tray (-6 to +6 mm, in 1 mm increments) • Vert.: Bypass Tray (-6 to +6 mm, in 1 mm increments) Low Humidity Mode When the machine is used in a low humidity environment, black stripes with a few millimeters width may appear. Selecting [On] should prevent such black stripes from appearing. Default: [Off] • On • Off Image Density Adjusts the density of printing. Default: 0 • -3 to +3 Fusing Unit Amelrtn.Mode If the toner is not transferred properly, causing the paper to be stained, select [On] to improve transferability. Default: [Off] • Off • On opal-p2_mf2_com_user_guide_00142125_eng.xml 149 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel MF Printing Lists/Reports Printing the Configuration Page 1. Press the [User Tools] key. DCT845 2. Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Configuration Page], and then press the [OK] key. 4. Press [Yes] in the confirmation screen. Types of Lists/Reports • Reports will be printed on A4 or Letter size paper. Load one of these sizes of paper into the tray before printing reports. Configuration Page Prints general information and the current configurations of the machine. You can check the firmware version on the configuration page. By updating the firmware, you can correct problems as well as adding a number of new functions. For details about updating the firmware, see the Firmware Update Guide. The Firmware Update Guide can be downloaded from our Web site. Fax Journal Prints a fax transmission and reception journal for the last 50 jobs. TX/RX Standby File List Prints a list of fax jobs remaining in the machine's memory to be printed, sent, or forwarded. Quick Dial Dest. List Prints a list of scan and fax Quick Dial entries. 150 opal-p2_mf2_com_user_guide_00142126_eng.xml Draft 2014/01/07 Printing Lists/Reports Fax Speed Dial Dest. List Prints a list of Speed Dial entries. • Sort by Speed Dial No. Prints the list with the entries sorted by Speed Dial registration number. • Sort by Name Prints the list with the entries sorted by name. Scanner Dest. List Prints a list of scan destinations. Scanner Journal Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and Scan to Folder transmissions. Maintenance Page Prints the maintenance page. Test Page Checks the results of print position adjustment. This setting is only available with Type 1 and 3 models. This setting is only available with Type 1, 3, and 5 models. opal-p2_mf2_com_user_guide_00142126_eng.xml 151 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel MF Printer Features Settings List/Test Print Prints lists showing configurations on the machine. • Config. Page Prints general information and the current configurations of the machine. • Menu List Prints the machine's function menus. • Test Page Prints a test page for checking the single-sided printing condition. The test page contains network settings. • PCL Font List Prints installed PCL font list. System • Copies Sets the machine to print the specified number of sets. This setting is disabled if the number of pages to print is specified by the printer driver. Default: 1 • 1 to 999 • Sub Paper Size Sets the machine to print onto paper of another size if the specified paper is not loaded in any tray. Alternative sizes are preset to A4 and Letter. Default: [Auto] • Auto • Off • Default Page Size Specifies the paper size to be used when the paper size is not specified in the print job. Default: (mainly Europe and Asia) [A4] (mainly North America) [8 1/2 × 11] • A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 16K (197 × 273), 16K (195 × 270), 16K (184 × 260) 152 opal-p2_mf2_com_user_guide_00142127_eng.xml Draft 2014/01/07 Printer Features Settings • Blank Page Print Sets the machine to print blank pages. When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if you select [Off]. Note that this setting has lower priority than the printer driver's blank page setting. Default: [On] • On • Off • Print Error Report Sets the machine to print an error page when the machine detects a printer or memory error. Default: [Off] • On • Off PCL Menu Specifies conditions when using PCL for printing. • Orientation Specifies the page orientation. Default: [Portrait] • Portrait • Landscape • Form Lines Specifies the number of lines per page between 5 and 128. Default: (mainly Europe and Asia) [64] (mainly North America) [60] • Font Number Specifies the ID of the default font you want to use between 0 and 89. Default: 0 • Point Size Specifies the point size you want to use for the default font between 4.00 and 999.75 in 0.25 increments. Default: 12.00 points opal-p2_mf2_com_user_guide_00142127_eng.xml 153 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel • Font Pitch Specifies the number of characters per inch you want to use for the default font between 0.44 and 99.99 in 0.01 increments. This setting is effective only for fixed-space fonts. Default: 10.00 pitch • Symbol Set Specifies the character set for the default font. The following sets are available: Default: [PC-8] • Roman-8, Roman-9, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852, PC-858, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ, Math-8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO 21, ISO 60, ISO 69, Win 3.0, MC Text, ISO L6, ISO L9, PC-775, PC-1004, Win Baltic • Courier Font Specifies a courier-type font. Default: [Regular] • Regular • Dark • Ext. A4 Width Sets the machine to extend the width of the printable area of A4 size paper, reducing side margin width. Default: [Off] • On • Off • Append CR to LF Sets the machine to append a CR code to each LF code to print text data clearly. Default: [Off] • On • Off • Resolution Specifies the print resolution in dots per inch. Default: [600 × 600 dpi] 154 opal-p2_mf2_com_user_guide_00142127_eng.xml Draft 2014/01/07 Network Settings MF Network Settings • Depending on the settings you change, the machine might need to be restarted. Ethernet • MAC Address Displays the machine's MAC address. • Ethernet Speed Displays the current Ethernet speed setting. • 100Mbps Full Duplex • 100Mbps Half Duplex • 10Mbps Full Duplex • 10Mbps Half Duplex • Ethernet Unavailable Appears when a network cable is not connected. • Set Ethernet Speed Specifies the speed for Ethernet communication. Select a speed that matches your network environment. For most networks, the default setting is the optimum setting. Default: [Auto Select] • Auto Select • 100Mbps Full Duplex • 100Mbps Half Duplex • 10Mbps Full Duplex • 10Mbps Half Duplex Wi-Fi • Wi-Fi Enable Select whether to enable or disable Wireless LAN. Default: [Enable] • Disable • Enable If [Disable] is set, [Wi-Fi/LAN Key], [Wi-Fi Status], [MAC Address], [Current Connection], and [Setup Wizard] are not displayed. • Wi-Fi/LAN Key opal-p2_mf2_com_user_guide_00142128_eng.xml 155 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel Select the mode that appears if the [WIFI/LAN] key is pressed. Default: [Infrastructure Mode] • Infrastructure Mode • Ad-Hoc Mode • Wi-Fi Status Displays the current connection status. • MAC Address Displays the machine's MAC address. • Current Connection Displays detailed information about the connection, such as the SSID and the wireless signal strength. • Setup Wizard Displays the procedure for manually connecting to a wireless LAN. It leads you step-by-step through configuring the settings for connecting with a wireless LAN. IPv4 Configuration • DHCP Sets the machine to receive its IPv4 address, subnet mask, and default gateway address automatically from a DHCP server. Default: [Active] • Inactive • Active • IP Address Specifies the machine's IPv4 address when DHCP is not used. Use this menu to check the current IP address when DHCP is used. Default: XXX.XXX.XXX.XXX The numbers represented by "X" vary according to your network environment. • Subnet Mask Specifies the machine's subnet mask when DHCP is not used. Use this menu to check the current subnet mask when DHCP is used. Default: XXX.XXX.XXX.XXX The numbers represented by "X" vary according to your network environment. • Gateway Address Specifies the machine's default gateway address when DHCP is not used. Use this menu to check the current default gateway address when DHCP is used. 156 opal-p2_mf2_com_user_guide_00142128_eng.xml Draft 2014/01/07 Network Settings Default: XXX.XXX.XXX.XXX The numbers represented by "X" vary according to your network environment. • IP Address Method Displays the IP address acquisition method. • IP Not Ready • DHCP • Manual Config. • Default IP IPv6 Configuration • IPv6 Select whether to enable or disable IPv6. Default: [Inactive] • Active • Inactive • DHCP Sets the machine to receive its IPv6 address from a DHCP server. Default: [Active] • Active • Inactive • IP Address (DHCP) Displays the IPv6 address obtained from a DHCP server. • Manual Config. Address • Manual Config. Address Specifies the machine's IPv6 address when DHCP is not used. Can contain up to 39 characters. For details about entering characters, see page 103 "Entering Characters". • Prefix Length Specifies the prefix length, using a value between 0 and 128. • Gateway Address Specifies the IPv6 address of the default gateway. Can contain up to 39 characters. For details about entering characters, see page 103 "Entering Characters". • Stateless Address Displays the IPv6 stateless addresses obtained from a Router Advertisement. opal-p2_mf2_com_user_guide_00142128_eng.xml 157 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel • Stateless Address 1 • Stateless Address 2 • Stateless Address 3 • Stateless Address 4 • Link-local Address Displays the IPv6 link local address. • Contact your network administrator for information about the network configuration. 158 opal-p2_mf2_com_user_guide_00142128_eng.xml Draft 2014/01/07 Administrator Settings MF Administrator Settings Set Date/Time Sets the date and time of the machine’s internal clock. • Set Date Specifies the date of the machine’s internal clock. Only dates that correspond with the year and month can be set. Incompatible dates will be refused. Default Date format: (mainly Europe and Asia) [Day/Month/Year], North America) [Year/Month/Day] (mainly • Date format: Month/Day/Year, Day/Month/Year, or Year/Month/Day Year: 2000 to 2099 Month: 1 to 12 Day: 1 to 31 • Set Time Sets the time of the machine's internal clock. Default Time format: (mainly Europe and Asia) [24-hour Format], North America) [12-hour Format] (mainly • Time format: 12-hour Format, 24-hour Format AM/PM stamp: AM, PM (for 12-hour Format) Hour: 0 to 23 (for 24-hour Format), or 1 to 12 (for 12-hour Format) Minute: 0 to 59 Program Fax Information Specifies the fax name and fax number of the machine. • Number: Specifies the fax number of the machine using up to 20 characters, including 0 to 9, space, and "+". • Name: Specifies the fax name of the machine using up to 20 alphanumeric characters and symbols. Dial/Push Phone Specifies the line type of the telephone line. opal-p2_mf2_com_user_guide_00142129_eng.xml 159 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel To configure this setting, contact your telephone company and select the setting based on your telephone line. Selecting a wrong setting may cause failures in fax transmissions. [Dial Phone (20PPS)] may not appear depending on the country setting of the machine. Default: [Push Phone] • Push Phone • Dial Phone (10PPS) • Dial Phone (20PPS) PSTN / PBX Sets the machine to connect to the public switched telephone network (PSTN) or a private branch exchange (PBX). Default: [PSTN] • PSTN • PBX PBX Access Number Specifies the dial number to access the outside line when the machine is connected to a PBX. Make sure that this setting matches the setting of your PBX. Otherwise, you may not be able to send faxes to outside destinations. Default: 9 • 0 to 999 Function Priority Specifies the mode that is activated when the power is turned on, or if the time specified for [System Auto Reset Timer] elapses without activity while the initial screen of the current mode is displayed. Default: [Copier] • Copier • Facsimile • Scanner System Auto Reset Timer Sets the machine to return to the mode specified in [Function Priority]. This setting is also applied to the timeout for copying the next document while ID card copy. Default: [On] (30 sec.) • On (30 sec., 1 min., 2 min., 3 min., 5 min., 10 min.) • Off 160 opal-p2_mf2_com_user_guide_00142129_eng.xml Draft 2014/01/07 Administrator Settings Energy Saver Mode Sets the machine to enter Energy Saver mode, Energy Saver mode 1 or Energy Saver mode 2, to reduce power consumption. The machine recovers from Energy Saver mode when it receives a print job, prints a received fax, or when [Copy] or [Start] key is pressed. • EnergySaverMode 1 The machine enters Energy Saver mode 1 if the machine has been idle for about 30 seconds. It takes less time to recover from Energy Saver mode 1 than from power-off state or Energy Saver mode 2, but power consumption is higher in Energy Saver mode 1 than in Energy Saver mode 2. Default: [Off] • Off • On (30 seconds) • EnergySaverMode 2 The machine enters Energy Saver mode 2 after the period of time specified for this setting is passed. The machine consumes less power in Energy Saver mode 2 than in Energy Saver mode 1, but it takes longer to recover from Energy Saver mode 2 than from Energy Saver mode 1. • Europe Default: [1 minute] The time can be set from 1 to 30 minutes. • Countries other than European countries Default: [On] (1 minute) • On (1 to 240 minutes, in 1 minute increments) • Off Language Specifies the language used on the screen and in reports. Area (Europe only) By selecting the area in which the machine is being used, you can narrow down the choice of display language and other settings. You can also specify this setting during the initial setup after turning the power on for the first time. Default: [Europe] • Europe • Asia • Oceania • Americas opal-p2_mf2_com_user_guide_00142129_eng.xml 161 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel • Africa Country Selects the country in which the machine is used. The country you specify determines the time and date display format and the default values of the fax transmission-related settings. Make sure to select the country code correctly. Selecting a wrong country may cause failures in fax transmissions. The default value for this setting is the country code you have specified during the Initial Setup, which is required after turning on the machine for the first time. Reset Settings Be sure not to clear the settings by mistake. • Reset All Settings Resets the machine's settings to their defaults except the following: language for the screen, country setting, network settings, and fax Quick Dial/Speed Dial destinations. Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing the settings. • Reset Network Settings Resets the network settings to their defaults. Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing the settings. • Clear Address Book Clears the fax Quick Dial/Speed Dial destinations. Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing the destinations. Shortcut to Function Assigns one of the following functions to the [Shortcut to Func.] key on the control panel. Default: [ID Card Copy Mode] • ID Card Copy Mode Press the key to switch to the ID card copy mode. • Fax Immediate TX Press the key to switch to the [Immediate TX] menu. • Select Scanner Dest. Press the key to switch to the scanner destination selection menu. Admin. Tools Lock Specifies a four-digit password for accessing the [Address Book], [Network Settings], and [Admin. Tools] menus. 162 opal-p2_mf2_com_user_guide_00142129_eng.xml Draft 2014/01/07 Administrator Settings Do not forget this password. • On (0000 to 9999) • Off IPsec Selects whether to enable or disable IPsec. This function appears only when a password is specified under [Admin. Tools Lock]. Default: [Inactive] • Active • Inactive Fax Number Confirmation Sets the machine to require a fax number to be entered twice when specifying a destination manually. When this function is enabled, you cannot use the On Hook Dial function. This function appears only when a password is specified under [Admin. Tools Lock]. Default: [Off] • On • Off Save Scn Data to USB Specify whether to enable or disable Scan to USB. This function appears only when a password is specified under [Admin. Tools Lock]. Default: [Active] • Active • Inactive opal-p2_mf2_com_user_guide_00142129_eng.xml 163 Draft 2014/01/07 7. Configuring the Machine Using the Control Panel 164 opal-p2_mf2_com_user_guide_00142129_eng.xml Draft 2014/01/07 8. Configuring the Machine Using Utilities Using Web Image Monitor • To operate the machine via Web Image Monitor, you must first configure the machine's TCP/IP or wireless LAN settings. For details, see page 179 "Configuring the Network Settings". • To operate the machine via Web Image Monitor, you must first configure the machine's TCP/IP or wireless LAN settings. For details, see page 155 "Network Settings" or see page 179 "Configuring the Network Settings". MF • Some items might not appear, depending on the model type you are using. • Some items can also be configured using the control panel. Available operations The following operations can be performed remotely using Web Image Monitor on a computer: • Displaying the machine’s status or settings • Configuring the machine's settings • MF Registering the scan and fax destinations • Configuring the network settings • Configuring the IPsec settings • Printing reports • MF • Setting the administrator password and e-mail address Setting the administrator password • Resetting the machine's configuration to the factory default • Creating backup files of the machine's configuration • Restoring the machine's configuration from backup files • MF Configuring the machine's date and time • MF Configuring the machine's Energy Saver mode setting Supported Web browsers • Internet Explorer 6 – 11 • Firefox 3.0 – 23 opal-p2_mf2_com_user_guide_00142131_eng.xml 165 Draft 2014/01/07 8. Configuring the Machine Using Utilities Displaying Top Page When you access the machine using Web Image Monitor, the top page appears in your browser's window. 1. Launch the Web browser. 2. In the Web browser's address bar, enter "http://(machine’s IP address)/" to access the machine. If a DNS or WINS server is used and the machine’s host name has been specified, you can enter the host name instead of the IP address. The top page of Web Image Monitor appears. Top page Every Web Image Monitor page is divided into the following areas: MF DCT841 166 opal-p2_mf2_com_user_guide_00142132_eng.xml Draft 2014/01/07 Displaying Top Page DCT856 DCT880 1. Menu area Clicking a menu shows its contents in the main area. 2. Tab area Contains tabs for switching between information and settings you want to see or configure. opal-p2_mf2_com_user_guide_00142132_eng.xml 167 Draft 2014/01/07 8. Configuring the Machine Using Utilities 3. FAQs/Knowledge Base Provides answers to frequently asked questions and other useful information about using this machine. An internet connection is required to view this information. 4. Main area Displays the contents of the item selected in the menu area. Information in the main area is not automatically updated. Click [Refresh] at the upper-right in the main area to update the information. Click the Web browser's [Refresh] button to refresh the entire browser screen. • If you use an older version of a supported Web browser or the Web browser has JavaScript and cookies disabled, display and operation problems may occur. • If you are using a proxy server, configure the Web browser settings as necessary. For details about the settings, contact your network administrator. • The previous page may not appear even if the back button of the Web browser is clicked. If this happens, click the refresh button of the Web browser. • The FAQs (Frequently Asked Questions)/Knowledge Base are not available in certain languages. Changing the Interface Language Select the desired interface language from the [Language] list. 168 opal-p2_mf2_com_user_guide_00142132_eng.xml Draft 2014/01/07 Checking the System Information Checking the System Information Click [Home] to display the main page of Web Image Monitor. You can check the current system information on this page. This page contains three tabs: [Status], [Counter], and [Machine Information]. Status Tab Item Description Model Name Shows the name of the machine. Location Shows the location of the machine as registered on the [SNMP] page. Contact Shows the contact information of the machine as registered on the [SNMP] page. Host Name Shows the host name specified in [Host Name] on the [DNS] page. Device Status MF Status MF Shows the current messages on the machine's display. Shows the current messages on the machine's display. Status Item Print Cartridge Description MF Displays the remaining toner level. MF Toner levels are not displayed for Type 1 and 2 models. Toner level status may not be displayed. Displays the remaining toner level. Paper Tray Item Description Tray 1 Shows the current state and paper size/type setting of Tray 1. Bypass Tray Shows the current state and paper size/type setting of the bypass tray. • If a non-genuine print cartridge is installed, toner life cannot be reliably indicated. opal-p2_mf2_com_user_guide_00142133_eng.xml 169 Draft 2014/01/07 8. Configuring the Machine Using Utilities Counter Tab Page Counter MF Item Printer Description Shows the following for pages printed using the printer function: • Total number of pages printed using the printer function, and lists/ reports printed from the [List/Test Print] menu under [Printer Features] • Number of color pages (always shows 0) • Number of black-and-white pages printed using the printer function Scanner Shows the following for pages scanned using the scanner function: • Total number of pages • Number of color pages • Number of black-and-white pages Copier Shows the following for pages printed using the copier function: • Total number of pages • Number of color pages (always shows 0) • Number of black-and-white pages Fax Shows the following for telephone line faxes: • Total number of pages sent and received • Number of pages sent • Number of pages received Print Counter Item Page Total Description MF • MF Pages printed using the printer, copy, and fax functions • MF Lists/Reports printed from the [Print List/Report] menu • 170 Shows the total number of all prints from the machine: Lists/Reports printed from the [List/Test Print] menu under [Printer Features] MF Displays the total number of pages printed. opal-p2_mf2_com_user_guide_00142133_eng.xml Draft 2014/01/07 Checking the System Information Machine Information Tab Machine Information Item Description Firmware Version Shows the version of firmware installed on the machine. Engine FW Version Shows the version of firmware for the machine engine. Machine ID Shows the identification number of the machine. MF Fax Card Total Memory MF Shows that a fax card is installed. Shows the total memory installed on the machine. opal-p2_mf2_com_user_guide_00142133_eng.xml 171 Draft 2014/01/07 8. Configuring the Machine Using Utilities Configuring the System Settings Click [System Settings] to display the page for configuring the system settings. This page contains the following tabs: [Sound Volume Adjustment], [Tray Paper Settings], [Copier], [Fax], [Toner Management], [Interface] and [Shortcut to Function]. MF MF This page contains the following tabs: [Tray Paper Settings] and [Interface]. Sound Volume Adjustment Tab Sound Volume Adjustment Item Description Panel Key Sound Select the volume of the beep that sounds when a key is pressed from [Off], [Low], [Middle], or [High]. On Hook Mode Select the volume of the sound from the speaker during on hook mode from [Off], [Low], [Middle], or [High]. Job End Tone Select the volume of the beep that sounds when a job is complete from [Off], [Low], [Middle], or [High]. Job Error Tone Select the volume of the beep that sounds when a fax transmission error occurs from [Off], [Low], [Middle], or [High]. Alarm Volume Select the volume of the alarm that sounds when an operation error occurs from [Off], [Low], [Middle], or [High]. Tray Paper Settings Tab Tray 1 Item Paper Size Description Select the paper size for Tray 1 from the following: A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 16K (197 × 273mm), 16K (195 × 270mm), 16K (184 × 260mm), Custom Size Paper Type Select the paper type for Tray 1 from the following: Plain Paper, Recycled Paper, Thick Paper, Thin Paper 172 opal-p2_mf2_com_user_guide_00142134_eng.xml Draft 2014/01/07 Configuring the System Settings Bypass Tray Item Paper Size Description Select the paper size for the bypass tray from the following: A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 16K (197 × 273mm), 16K (195 × 270mm), 16K (184 × 260mm), Custom Size Paper Type Select the paper type for the bypass tray from the following: Plain Paper, Recycled Paper, Thick Paper, Thin Paper Size mismatch detection Item Size mismatch detection MF Description Select whether to set the machine to report an error if the paper size does not match the print job's settings. Copier Tab Select Paper Item Select Paper Description Select the paper tray used for copying. Separation Line Item Separation Line MF Description Specify whether to print a line in the middle of the printed paper when making ID card copy or combined copy. Fax Tab Fax Number Confirmation Item Fax Number Confirmation Description Enable this setting to configure the machine to require a fax number to be entered twice when specifying a destination manually. This setting appears only when the administrator password is set in the [Administrator] page. opal-p2_mf2_com_user_guide_00142134_eng.xml 173 Draft 2014/01/07 8. Configuring the Machine Using Utilities Fax Received File Processing Item Description Received File Processing Select whether received faxes are stored into the machine's memory for printing or forwarded to a destination specified for [Forwarding Destination]. Print Automatically Select whether the faxes received into the machine's memory are printed automatically or stored for later manual printing. Notify Forward Status Select whether e-mail notifications are sent after forwarding faxes or not. Email notification destination depends on how [Forwarding Destination] is specified: • If specified with [E-mail Address]: the notification will be sent to the administrator e-mail address specified in [Administrator E-mail Address] in the [Administrator] page. • If specified with [Scan Destination]: the notification will be sent to the notification destination specified for the selected scan destination. Note that if a destination e-mail address is not specified, no notification will be sent even if this setting is enabled. Forwarding Destination Specifies the forwarding destination. • [E-mail Address]: Enter a destination e-mail address. Can contain up to 64 characters. • [Scan Destination]: Select a scan destination as a forwarding destination. Number of Trials of Forwarding (time) Specifies how many times the machine attempts to forward a fax (1 to 255 times). Interval of Forwarding Trial (min.) Specifies how many minutes the machine waits between forwarding attempts (1 to 255 minutes). MF Toner Management Tab Toner Saving Item Toner Saving 174 Description Enable this setting to print using a reduced amount of toner when printing out copies. opal-p2_mf2_com_user_guide_00142134_eng.xml Draft 2014/01/07 Configuring the System Settings Supply End Option Item Supply End Option Description This setting is used to monitor the toner level. • Stop Printing Monitoring the toner level is enabled. The remaining toner level can be checked in the control panel and on the Web Image Monitor. • Continue Printing The machine no longer monitors the toner level. Even when the toner runs out, printing will continue and no messages will be displayed. Interface Tab Interface Item Fixed USB Port Description Specifies whether the same printer/PC-Fax driver can be used for multiple machines or not under USB connection. MF If this setting is enabled, the same printer/PC-Fax driver you have installed in your computer can be used with any machine other than the one originally used for installation, if the machine is of the same model. MF If disabled, you must install the printer/PC-Fax driver separately for individual machines, because the machine other than the original will be recognized as a new device upon USB connection. MF Specifies whether the same printer can be used for multiple machines or not under USB connection. If this setting is enabled, the same printer driver you have installed in your computer can be used with any machine other than the one originally used for installation, if the machine is of the same model. If disabled, you must install the printer driver separately for individual machines, because the machine other than the original will be recognized as a new device upon USB connection. opal-p2_mf2_com_user_guide_00142134_eng.xml 175 Draft 2014/01/07 8. Configuring the Machine Using Utilities MF Shortcut to Function Tab Shortcut to Function Item Shortcut to Function Settings Description Assigns one of the following functions to the [Shortcut to Func.] key on the control panel. • [ID Card Copy Mode] • [Fax Immediate TX] • [Select Scanner Destination] 176 opal-p2_mf2_com_user_guide_00142134_eng.xml Draft 2014/01/07 Registering Destinations MF Registering Destinations Scan and fax destinations can be registered using Web Image Monitor. Up to 100 scan destinations and 108 fax destinations (8 Quick Dial and 100 Speed Dial destinations) can be registered. See the scan and fax sections for more information on registering destinations. • For details about registering scan destinations, see page 80 "Registering Scan Destinations". • For details about registering fax destinations using Web Image Monitor, see page 104 "Registering Fax Destinations". opal-p2_mf2_com_user_guide_00142135_eng.xml 177 Draft 2014/01/07 8. Configuring the Machine Using Utilities MF Configuring the Fax Received File You can print or delete received faxes. • Print Selected File You can select and print received faxes. • Delete Selected File You can select and delete received faxes. • Delete All File You can delete all received faxes. 178 opal-p2_mf2_com_user_guide_00142136_eng.xml Draft 2014/01/07 Configuring the Network Settings Configuring the Network Settings Click [Network Settings] to display the page for configuring the network settings. This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application], [DNS], [Auto E-mail Notification], [SNMP], [SMTP], [POP3], and [Wireless]. • Depending on the settings you change, the machine might need to be restarted. • Depending on the model you are using, some items might not appear. Network Status Tab General Status Item Description Ethernet Speed Shows the type and speed of the network connection. IPP Printer Name Shows the name used to identify the machine on the network. Network Version Shows the version of the machine's network module (a part of the machine firmware). Ethernet MAC Address Shows the Ethernet MAC address of the machine. Active Interface Shows the active communication method. TCP/IP Status Item Description DHCP Select whether the machine should receive a dynamic IPv4 address automatically using DHCP. To use DHCP, select [Active]. When enabled, the items below cannot be configured. IP Address Enter the IPv4 address for the machine. Subnet Mask Enter the subnet mask of the network. Gateway Enter the IPv4 address of the network gateway. opal-p2_mf2_com_user_guide_00142137_eng.xml 179 Draft 2014/01/07 8. Configuring the Machine Using Utilities IPv6 Configuration Tab IPv6 Item IPv6 Description Select whether to enable or disable IPv6. You cannot disable IPv6 using Web Image Monitor if the machine is currently in use in an IPv6 environment. In this case, use the control panel to disable [IPv6] under network settings. When disabled, [DHCP], [Manual Configuration Address], [Prefix Length], and [Gateway Address] below cannot be configured. IPv6 Address Item Description DHCP Select whether or not the machine obtains its IPv6 address from a DHCP server. IP Address (DHCP) Displays the IPv6 address obtained from the DHCP server when [DHCP] is set to [Active]. Stateless Address Displays up to four stateless auto addresses. Gateway Address Displays the machine's default gateway address. Link-local Address Displays the link local address of the machine. The link local address is an address that is valid only inside the local network (local segment). Manual Configuration Address Enter the machine's IPv6 address. Can contain up to 39 characters. Prefix Length Enter the prefix length, using a value between 0 and 128. Gateway Address Enter the default gateway's IPv6 address. Can contain up to 39 characters. Network Application Tab Scanner Send Setting MF Item E-mail 180 Description Select to enable the Scan to E-mail feature. opal-p2_mf2_com_user_guide_00142137_eng.xml Draft 2014/01/07 Configuring the Network Settings Item Description Max. E-mail Size Select the maximum size of scan files that can be attached to an e-mail message (1 to 5 MB, or no limit). FTP Select to enable the Scan to FTP feature. Folder Select to enable the Scan to Folder feature. Network Print Setting Item Description IPP Select to enable network printing using Internet Print Protocol (via TCP port 631/80). FTP Select to enable network printing using an embedded FTP server in the machine (via TCP port 20/21). RAW Select to enable network raw printing. Port No. Enter the TCP port number to use for raw printing. The valid range is 1024 to 65535, except 53550 and 49999 (default is 9100). LPR Select to enable network printing using LPR/LPD (via TCP port 515). mDNS Setting Item Description mDNS Select to enable Multicast DNS (via UDP port 5353). If disabled, the item below cannot be configured. Printer Name Enter the name of the machine. Can contain up to 32 characters. DNS Tab DNS Item Description DNS Method Select whether to specify domain name servers manually or receive DNS information from the network automatically. When set to [Auto-Obtain (DHCP)], [Primary DNS Server], [Secondary DNS Server], and [Domain Name] below become unavailable. Primary DNS Server Enter the IPv4 address of the primary DNS. opal-p2_mf2_com_user_guide_00142137_eng.xml 181 Draft 2014/01/07 8. Configuring the Machine Using Utilities Item Description Secondary DNS Server Enter the IPv4 address of the secondary DNS. Domain Name Enter the IPv4 domain name for the machine. Can contain up to 32 characters. IPv6 DNS Method Select whether to specify the domain server manually or have the machine obtain its DNS information automatically. When set to [Auto-Obtain (DHCP)], [Primary IPv6 DNS Server], [Secondary IPv6 DNS Server], and [IPv6 Domain Name] below become unavailable. Primary IPv6 DNS Server Enter the IPv6 address of the primary IPv6 DNS server. Can contain up to 39 characters. Secondary IPv6 DNS Server Enter the IPv6 address of the secondary IPv6 DNS server. Can contain up to 39 characters. IPv6 Domain Name Enter the IPv6 domain name of the machine. Can contain up to 32 characters. DNS Resolve Priority Select whether to give priority to IPv4 or IPv6 for DNS name resolution. DNS Timeout (seconds) Enter the number of seconds the machine waits before considering a DNS request to have timed out (1 to 999 seconds). Host Name Enter a host name for the machine. Can contain up to 15 characters. Auto E-mail Notification Tab E-mail Notification 1/E-mail Notification 2 Item 182 Description Display Name Enter a sender name for notification e-mail. Can contain up to 32 characters. E-mail Address Enter the address of the recipient of the alert email. Can contain up to 64 characters. Paper Misfeed Select to send an alert e-mail to the specified address if a paper jam occurs. Replace Print Cartridge Soon Select to send an alert e-mail to the specified address if toner becomes low. opal-p2_mf2_com_user_guide_00142137_eng.xml Draft 2014/01/07 Configuring the Network Settings Item Description Replace Print Cartridge Select to send an alert e-mail to the specified address if toner runs out. Out of Paper Select to send an alert e-mail to the specified address if paper runs out. Call Service Select to send an alert e-mail to the specified address if the machine requires servicing. Cover Open Select to send an alert e-mail to the specified address if a cover is open. SNMP Tab SNMP Item SNMP Description Select whether to enable the machine to use SNMP services. Trap Item Target Trap Description Select whether to enable the machine to send traps to the management host (NMS). When disabled, [SNMP Management Host 1] and [SNMP Management Host 2] below become unavailable. SNMP Management Host 1 Enter the IP address or host name of a management host. Can contain up to 64 characters. SNMP Management Host 2 Enter the IP address or host name of a management host. Can contain up to 64 characters. Community Item Description Get Community Enter the community name to use for authentication of Get requests. Can contain up to 32 characters. Trap Community Enter the community name to use for authentication of Trap requests. Can contain up to 32 characters. opal-p2_mf2_com_user_guide_00142137_eng.xml 183 Draft 2014/01/07 8. Configuring the Machine Using Utilities System Item Description Location Enter the location of the machine. The location entered here is displayed on the main page. Can contain up to 64 characters. Contact Enter the contact information of the machine. The contact information entered here is displayed on the main page. Can contain up to 64 characters. SMTP Tab SMTP Item Description Primary SMTP Server Enter the IP address or host name of the SMTP/POP3 server. Can contain up to 64 characters. Port No. Enter the port number for SMTP (1 to 65535). Authentication Method Select an authentication method from the following: [Anonymous]: The user name and password are not necessary. [SMTP]: The machine supports NTLM and LOGIN authentication. [POP before SMTP]: The POP3 server is used for authentication. When sending e-mails to an SMTP server, you can enhance the SMTP server security level by connecting to the POP server for authentication. User Name Enter the user name for logging in to the SMTP server. Can contain up to 32 characters. Password Enter the password for logging in to the SMTP server. Can contain up to 32 characters. Device E-mail Address Enter the machine’s e-mail address. This address is used as the sender's address of e-mail messages sent from this machine, such as notification e-mails. Can contain up to 64 characters. Server Timeout (seconds) MF 184 Time Zone Enter the number of seconds the machine waits before considering an SMTP operation to have timed out (1 to 999). Select a time zone according to your geographic location. Selecting a different time zone may cause transmission date and time to be incorrect MF opal-p2_mf2_com_user_guide_00142137_eng.xml Draft 2014/01/07 Configuring the Network Settings Item Description for email sent by the Scan to E-mail function, even when the machine's clock is set correctly. POP3 Tab POP3 Settings Item Description POP3 Server Enter the IP address or host name of the POP3 server for e-mail reception. The POP3 server specified here will be used for [POP before SMTP]. Can contain up to 64 characters. User Account Enter the user name for logging in to the POP3 server. Can contain up to 32 characters. User Password Enter the password for logging in to the POP3 server. Can contain up to 32 characters. Authentication Select an authentication method from the following: [None]: Password will not be encrypted. [APOP Authentication]: Password will be encrypted. [Auto]: Password will be encrypted or not encrypted according to the POP3 server’s settings. Wireless Tab Wireless LAN Status Item Description Wireless LAN Status Displays the status of the connection to the wireless LAN. MAC Address Displays the MAC address. Communication Mode Displays the communication mode that the machine is connecting in. SSID Displays the SSID of the access point that the machine is connected to. Channel Displays the channel information of the current wireless LAN settings if [AdHoc] is selected for [Communication Mode]. opal-p2_mf2_com_user_guide_00142137_eng.xml 185 Draft 2014/01/07 8. Configuring the Machine Using Utilities Item Description Wireless Signal Status Displays the strength of the wireless signal that is being received. Wireless Specifies whether or not to use the wireless LAN. Wireless LAN Settings Item SSID Description Enter the SSID of the access point. The SSID can contain up to 32 characters. When you click [Scan List], a list of available access points is displayed. You can select the SSID from the list. Communication Mode Select the mode to connect in. If the machine will be connected to a wireless router or access point, select [Infrastructure]. If the machine will be connected to a device equipped with a wireless LAN directly, select [Ad-Hoc]. Ad-Hoc Channel If [Ad-Hoc] is selected for [Communication Mode], select a channel. Authentication Select an authentication method. If [Ad-Hoc] is selected for [Communication Mode], you can select only [Open System] and [Shared Key]. Encryption Select an encryption method. If [Ad-Hoc] is selected for [Communication Mode], you can select only [None] and [WEP]. WPA Passphrase If [WPA2-PSK] or [Mixed Mode WPA/WPA2] is selected for [Authentication], enter the WPA encryption key. WEP Key Length If [WEP] is selected for [Encryption], select 64 bits or 128 bits for the length of the encryption key. WEP Transmit Key ID Select an ID number to identify each WEP key in case multiple WEP connections are configured. WEP Key Format Select a format for entering the WEP key. WEP Key Enter the WEP key. The number and type of characters you can enter vary depending on the length and format selected for the key. See the following: • WEP key length: [64bit], Format: [Hexadecimal] WEP key max length: 10 characters (0-9, A-F, a-f) 186 opal-p2_mf2_com_user_guide_00142137_eng.xml Draft 2014/01/07 Configuring the Network Settings Item Description • WEP key length: [64bit], Format: [ASCII] WEP key max length: 5 characters (0x20-0x7e) • WEP key length: [128bit], Format: [Hexadecimal] WEP key max length: 26 characters (0-9, A-F, a-f) • WEP key length: [128bit], Format: [ASCII] WEP key max length: 13 characters (0x20-0x7e) • If you are configuring the connection settings manually, check the SSID, authentication method, or encryption key of the access point or wireless router in advance. opal-p2_mf2_com_user_guide_00142137_eng.xml 187 Draft 2014/01/07 8. Configuring the Machine Using Utilities Configuring the IPsec Settings Click [IPsec Settings] to display the page for configuring the IPsec settings. This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List]. • This function is available only when an administrator password is specified. IPsec Global Settings Tab Item Description IPsec Function Select whether to enable or disable IPsec. Default Policy Select whether to allow for the default IPsec policy. Broadcast and Multicast Bypass Select the services that you do not want to apply IPsec from the following: All ICMP Bypass Select whether to apply IPsec to ICMP packets (IPv4 and IPv6) from the following: [DHCPv4], [DHCPv6], [SNMP], [mDNS], [NetBIOS], [UDP Port 53550] [Active]: All ICMP packets will be bypassed without IPsec protection. "ping" command (echo request and echo reply) is not encapsulated by IPsec. [Inactive]: Some ICMP message types will be bypassed without IPsec protection. IPsec Policy List Tab Item Description No. IPsec policy number. Name Displays the name of the IPsec policy. Address Settings Displays the IP address filter of the IPsec policy as below: Remote address/Prefix length Action 188 Displays the action of the IPsec policy as "Allow", "Drop", or "Require Security". opal-p2_mf2_com_user_guide_00142138_eng.xml Draft 2014/01/07 Configuring the IPsec Settings Item Status Description Displays the status of the IPsec policy as "Active" or "Inactive". To configure IPsec policies, select the desired IPsec policy, and then click [Change] to open the "IPsec Policy Settings" page. The following settings can be made on the "IPsec Policy Settings" page. IP Policy Settings Item Description No. Specify a number between 1 and 10 for the IPsec policy. The number you specify will determine the position of the policy in the IPsec Policy List. Policy searching is performed according to the order of the list. If the number you specify is already assigned to another policy, the policy you are configuring will take the number of the earlier policy, and the earlier policy and any subsequent policies will be renumbered accordingly. Activity Select whether to enable or disable the policy. Name Enter the name of the policy. Can contain up to 16 characters. Address Type Select IPv4 or IPv6 as the type of IP address to be used in IPsec communication. Local Address Displays the IP address of this printer. Remote Address Enter the IPv4 or IPv6 address of the device with which to communicate. Can contain up to 39 characters. Prefix Length Enter the prefix length of the Remote Address, using a value between 1 and 128. If this setting is left blank, "32" (IPv4) or "128" (IPv6) will be automatically selected. Action Specify how the IP packets are processed from the following: • [Allow]: IP packets are both sent and received without IPsec applied to them. • [Drop]: IP packets are discarded. • [Require Security]: IPsec is applied to IP packets that are both sent and received. If you have selected [Require Security], you must configure [IPsec Settings] and [IKE Settings]. opal-p2_mf2_com_user_guide_00142138_eng.xml 189 Draft 2014/01/07 8. Configuring the Machine Using Utilities IPsec Settings Item Encapsulation Type Description Specify the encapsulation type from the following: • [Transport]: Select this mode to secure only the payload section of each IP packet when communicating with IPsec compliant devices. • [Tunnel]: Select this mode to secure every section of each IP packet. We recommend this type for communication between security gateways (such as VPN devices). Security Protocol Select the security protocol from the following: • [AH]: Establishes secure communication that supports authentication only. • [ESP]: Establishes secure communication that supports both authentication and data encryption. • [ESP&AH]: Establishes secure communication that supports both data encryption and authentication of packets, including packet headers. Note that you cannot specify this protocol when [Tunnel] is selected for [Encapsulation Type]. Authentication Algorithm for AH Specify the authentication algorithm to be applied when [AH] or [ESP&AH] is selected for [Security Protocol] from the following: [MD5], [SHA1] Encryption Algorithm for ESP Specify the encryption algorithm to be applied when [ESP] or [ESP&AH] is selected for [Security Protocol] from the following: [None], [DES], [3DES], [AES-128], [AES-192], [AES-256] Authentication Algorithm for ESP Specify the authentication algorithm to be applied when [ESP] is selected for [Security Protocol] from the following: [MD5], [SHA1] Life Time Specify the life time of the IPsec SA (Security Association) as a time period or data volume. The SA will expire when the time period you specify elapses or the volume of data you specify reaches the volume carried. If you specify both a time period and a data volume, the SA will expire as soon as either is reached, and a new SA will then be obtained by negotiation. To specify the life time of the SA as a time period, enter a number of seconds. To specify the life time of the SA as a data volume, enter a number of KBs. 190 opal-p2_mf2_com_user_guide_00142138_eng.xml Draft 2014/01/07 Configuring the IPsec Settings Item Key Perfect Forward Secrecy Description Select whether to enable or disable PFS (Perfect Forward Secrecy). IKE Settings Item Description IKE Version Displays the IKE version. Encryption Algorithm Specify the encryption algorithm from the following: [DES], [3DES], [AES-128], [AES-192], [AES-256] Authentication Algorithm Specify the authentication algorithm from the following: IKE Life Time Specify the life time of the ISAKMP SA as a time period. Enter a number of seconds. IKE Diffie-Hellman Group Select the IKE Diffie-Hellman Group to be used in the generation of the IKE encryption key from the following: [MD5], [SHA1] [DH1], [DH2] Pre-Shared Key Specify the PSK (Pre-Shared Key) to be used for authentication of a communicating device. Can contain up to 32 characters. Key Perfect Forward Secrecy Select whether to enable or disable PFS (Perfect Forward Secrecy). opal-p2_mf2_com_user_guide_00142138_eng.xml 191 Draft 2014/01/07 8. Configuring the Machine Using Utilities Printing Lists/Reports Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to print out information for that item. Print List/Report Item Configuration Page MF Fax Journal Fax TX/RX Standby File List MF Description Prints general information about the machine and its current configuration. Prints a fax transmission and reception journal for the last 50 jobs. For details about automatic fax journal printing, see page 139 "Fax Features Settings". MF Prints a list of fax jobs remaining in the machine's memory to be printed, sent, or forwarded. MF Quick Dial Destination List MF Prints a list of Quick Dial entries. Fax Speed Dial Destination List MF Prints a list of Speed Dial entries. Scanner Destination List MF Prints a list of scan destinations. MF MF MF MF Scanner Journal Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and Scan to Folder transmissions. MF Test Page Prints a test page for checking the printing condition. PCL Font List Prints the current configuration and installed PCL font list. Maintenance Page Prints the maintenance page. • Reports cannot be printed via Web Image Monitor if other jobs are printing. Before printing reports, confirm that machine is not printing. • Reports will be printed on A4 or Letter size paper. Load one of these sizes of paper into the tray before printing reports. 192 opal-p2_mf2_com_user_guide_00142139_eng.xml Draft 2014/01/07 Configuring the Administrator Settings Configuring the Administrator Settings Click [Administrator Tools] to display the page for configuring the administrator settings. This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore Setting], [Set Date/Time], and [Energy Saver Mode]. MF This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore Setting], and [Help Source File Setting]. Administrator Tab Administrator Settings Item Change Password MF New Password Description MF Check this to configure the administrator password. Enter the new administrator password. Can contain up to 16 characters. Confirm New Password Enter the same password again, to confirm. Change E-mail Address MF Check this to configure the administrator e-mail address. Administrator Email Address MF Enter the administrator e-mail address. MF MF If the machine's e-mail address is not configured in the [SMTP] page, this address will be used as the sender's address of e-mails sent from this machine, such as notification e-mails. Can contain up to 64 characters. MF Reset Settings Tab Reset Settings Item Description Reset Network Settings Select to restore settings configured under the [Network Settings] and [Administrator Tools]. Reset Menu Settings Select to restore settings that are not related to the network to their defaults. Clear Scan Destination MF MF Select to clear the scan destinations. opal-p2_mf2_com_user_guide_00142140_eng.xml 193 Draft 2014/01/07 8. Configuring the Machine Using Utilities Item MF Clear Address Description MF Select to clear the fax destinations. Book Reset IPsec Settings Select to clear the IPsec settings. • [Reset IPsec Settings] appears only when the administrator password is specified. Backup Setting Tab • When sending the machine for repair, it is important that you create backup files in advance. The machine's settings are returned to the default after repair. Backup Setting Item Back up Network Settings Description Backs up settings configured under the [Network Settings] and [Administrator Tools]. Note that, however, [Max. E-mail Size] setting under [Network Application] will not be backed up here; it will be backed up by [Back up Menu Settings] instead. MF Back up Menu Settings Back up Scan Destination MF MF Back up Address Backs up settings that are not related to the network. MF Backs up scan destinations to a file. MF Backs up fax destinations to a file. Book Back up IPsec Settings Backs up the IPsec settings to a file. Follow the procedure below to create configuration backup files. 1. Select the radio button for the type of data you wish to back up. 2. Enter the administrator password if required. 3. Click [OK]. 4. Click [Save] in the confirmation dialog box. 5. Navigate to the location to save the backup file. 194 opal-p2_mf2_com_user_guide_00142140_eng.xml Draft 2014/01/07 Configuring the Administrator Settings 6. Specify a name for the file, and click [Save]. • [Back up IPsec Settings] appears only when the administrator password is specified. Restore Setting Tab • When the machine is returned from repair, it is important that you restore the machine's settings from the backup files. The machine's settings are returned to the default after repair. Restore Setting Item File to Restore Description Enter the path and name of the file to restore, or click [Browse...] to select the file. Follow the procedure below to restore configuration backup files. 1. Click [Browse...]. 2. Navigate to the directory containing the backup file to restore. 3. Select the backup file, and click [Open]. 4. Enter the administrator password if required. 5. Click [OK]. • If the settings are not restored successfully, an error message appears. Try again to restore the file completely. MF Set Date/Time Tab Set Date Item Description Year Enter the current year (2000 to 2099). Month Enter the current month (1 to 12). Day Enter the current day (1 to 31). opal-p2_mf2_com_user_guide_00142140_eng.xml 195 Draft 2014/01/07 8. Configuring the Machine Using Utilities Item Date Format Description Select the date format from [MM/DD/YYYY], [DD/MM/YYYY], or [YYYY/MM/DD]. Set Time Item Description Time Format Select 24- or 12-hour time format. Time (AM/PM) Select [AM] or [PM] if 12-hour time format is selected. hour (0-23) Enter the current hour if 24-hour time format is selected (0-23). hour (1-12) Enter the current hour if 12-hour time format is selected (1-12). min. (0-59) Enter the current minute (0-59). MF Energy Saver Mode Tab Energy Saver Mode Item Energy Saver Mode 1 Description Select [Active] to set the machine to enter Energy Saver mode 1 if the machine has been idle for about 30 seconds. It takes less time to recover from Energy Saver mode 1 than from power-off state or Energy Saver mode 2, but power consumption is higher in Energy Saver mode 1 than in Energy Saver mode 2. Energy Saver Mode 2 Select [Active] to set the machine to enter Energy Saver mode 2 after the period of time specified for [Waiting Time (1 min. - 240 min.)] is passed (1 to 240 minutes). The machine consumes less power in Energy Saver mode 2 than in Energy Saver mode 1, but it takes longer to recover from Energy Saver mode 2 than from Energy Saver mode 1. 196 opal-p2_mf2_com_user_guide_00142140_eng.xml Draft 2014/01/07 Configuring the Administrator Settings Help Source File Setting Tab Help Source File Setting Item Help Source File Description Enter the address (URL) of the Help button. Up to 50 alphanumeric characters can be entered. opal-p2_mf2_com_user_guide_00142140_eng.xml 197 Draft 2014/01/07 8. Configuring the Machine Using Utilities Using Smart Organizing Monitor The state and status information of the machine can be checked using Smart Organizing Monitor. • Some items might not appear, depending on the model type you are using. Checking the Status Information DCT865 1. Image area Displays the status of this machine with an icon. 2. Status area • Printer Name • Print Cartridge Toner level status may not be displayed. • Input Tray You can check the following information about the input trays. [Tray], [Status], [Paper Size], [Paper Type] Displays the type of the paper loaded into each input tray. • System Displays the system information about the printer, such as the model name, system version, and memory size. • Counter 198 opal-p2_mf2_com_user_guide_00142141_eng.xml Draft 2014/01/07 Using Smart Organizing Monitor Displays information about the counters. • Network Displays network details such as the printer's IP address and network-related comments. 3. Message area Displays the status of this machine with a message. For details about error messages, see page 235 "Error and Status Messages Appear on Smart Organizing Monitor". 4. [Connect Printer] button Click to select a printer driver. 5. [Refresh:] Specify the automatic update of the display. DCT881 1. Image area Displays the status of this machine with an icon. 2. Status area • Printer Name • Print Cartridge Displays the following messages to indicate remaining toner levels: Remaining Level 1 to 5, "Almost Empty" and "Empty" • Input Tray You can check the following information about the input trays. [Tray], [Status], [Paper Size], [Paper Type] Displays the type of the paper loaded into each input tray. opal-p2_mf2_com_user_guide_00142141_eng.xml 199 Draft 2014/01/07 8. Configuring the Machine Using Utilities • System Displays the system information about the printer, such as the model name, system version, and memory size. • Counter Displays information about the counters. • Network Displays network details such as the printer's IP address and network-related comments. 3. Message area Displays the status of this machine with a message. For details about error messages, see page 235 "Error and Status Messages Appear on Smart Organizing Monitor". 4. [Connect Printer] button Click to select a printer driver. 5. [Refresh:] Specify the automatic update of the display. Configuring the Machine Settings Smart Organizing Monitor is used to modify the machine’s settings. 1. On the [Start] menu, click [All Programs]. 2. Click [Smart Organizing Monitor for SP xxx Series]. 3. Click [Smart Organizing Monitor Status]. If the machine you are using is not selected, click [Connect Printer], and then select the machine's model. 4. On the [User Tools] tab, click [Printer Configuration]. 5. Enter the access code. The default access code is "Admin". 6. Change the settings if necessary. 7. Click [OK]. 8. Click [Close]. Access Code The configurable functions depend on the authority of the access code you enter. • Administrator All tabs in the [Printer Configuration] dialog box are available. • General users Only the [Paper Input] tab is available. 200 opal-p2_mf2_com_user_guide_00142141_eng.xml Draft 2014/01/07 Using Smart Organizing Monitor Tab Settings This section provides a tab-by-tab overview of the machine settings that can be modified using Smart Organizing Monitor. For more information on each setting item, see the Smart Organizing Monitor Help. Paper Input tab • You can change paper size and other paper settings. Maintenance tab • You can adjust print starting positions. System tab • You can set basic functions required to use the printer. The printer can be used on factory-set defaults, but the configuration can be changed depending on the condition of the user. • The changed condition holds even if the printer is turned off. • The access code can be changed on this tab. IPv6, Network 1, Network 2 and Network 3 tabs • You can set configurations about network connection and communication. • The following operations are possible on these tabs: • Checking the printer name, active protocol, and other printer information • Making interface settings, including the timeout setting and protocol settings • Checking or making TCP/IP settings • Checking or making SMTP and SNMP settings • Checking or making Alert settings Wireless LAN Settings tab • You can set configurations about wireless LAN network connection and communication. • The following operations are possible on the tab: • Checking the wireless LAN status • Connecting wireless LAN manually • Connecting with one touch using WPS Printer Tab • You can set configurations about PCL. Printing the Configuration Page 1. On the [Start] menu, click [All Programs]. 2. Click [Smart Organizing Monitor for SP xxx Series]. opal-p2_mf2_com_user_guide_00142141_eng.xml 201 Draft 2014/01/07 8. Configuring the Machine Using Utilities 3. Click [Smart Organizing Monitor Status]. If the machine you are using is not selected, click [Connect Printer], and then select the machine's model. 4. On the [User Tools] tab, select [Configuration Page] in the [List/Test Print] list. 5. Click [Print]. • You can check the firmware version on the configuration page. By updating the firmware, you can correct problems as well as adding a number of new functions. For details about updating the firmware, see the Firmware Update Guide. The Firmware Update Guide can be downloaded from our Web site. 202 opal-p2_mf2_com_user_guide_00142141_eng.xml Draft 2014/01/07 9. Maintaining the Machine Replacing the Print Cartridge • This machine does not monitor the remaining toner level, and no message will be displayed to prompt the user to replace the print cartridge if the machine runs out of toner. Replace the print cartridge if the printed image suddenly becomes pale or blurred. • Toner levels are not displayed for Type 1 and 2 models. Replace the print cartridge if the printed image becomes pale or blurred. • If "Replacement Required: Print Cartridge" is displayed in the control panel, replace the print cartridge by following the procedure described below. However, this message will not be displayed if [Toner End Option Settings] has been set to [Continue Printing]. Replace the print cartridge if the printed image becomes pale or blurred. MF MF • Store print cartridges in a cool dark place. • Actual printable numbers vary depending on image volume and density, number of pages printed at a time, paper type and size, and environmental conditions such as temperature and humidity. Toner quality degrades over time. • For good print quality, the manufacturer recommends that you use genuine toner from the manufacturer. • The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products. 1. Open the front cover, and then carefully lower it. 2. Carefully pull out the print cartridge horizontally, holding its center. DCT024 3. Take the new print cartridge out of the box, and then take it out of the plastic bag. opal-p2_mf2_com_user_guide_00142143_eng.xml 203 Draft 2014/01/07 9. Maintaining the Machine 4. Hold the print cartridge and shake it from side to side five or six times. Shake the print cartridge horizontally in the direction. The first few printed pages may appear blurred or smeared if the cartridge has not been shaken properly. 5. Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally, push the cartridge down until it clicks into place. DCT026 6. Carefully push up the front cover until it closes. 204 opal-p2_mf2_com_user_guide_00142143_eng.xml Draft 2014/01/07 Cautions When Cleaning Cautions When Cleaning Clean the machine periodically to maintain high print quality. Dry wipe the exterior with a soft cloth. If dry wiping is not sufficient, wipe with a soft, damp cloth that has been wrung out thoroughly. If you still cannot remove the stain or grime, use a neutral detergent, wipe over the area with a thoroughly-wrung damp cloth, and then dry wipe the area and allow it to dry. • To avoid deformation, discoloration, or cracking, do not use volatile chemicals, such as benzine and thinner, or spray insecticide on the machine. • If there is dust or grime inside the machine, wipe with a clean, dry cloth. • You must disconnect the plug from the wall outlet at least once a year. Clean away any dust and grime from the plug and outlet before reconnecting. Accumulated dust and grime pose a fire hazard. • Do not allow paper clips, staples, or other small objects to fall inside the machine. opal-p2_mf2_com_user_guide_00142144_eng.xml 205 Draft 2014/01/07 9. Maintaining the Machine Cleaning the Inside of the Machine 1. Open the front cover, and then carefully lower it. 2. Carefully pull out the print cartridge horizontally, holding its center. DCT024 3. Use a cloth to wipe the inside of the machine toward and away from yourself. DCT040 Wipe carefully so as not to touch any protrusions inside the machine. 4. Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally, push the cartridge down until it clicks into place. DCT026 5. Carefully push up the front cover until it closes. 206 opal-p2_mf2_com_user_guide_00142145_eng.xml Draft 2014/01/07 Cleaning the Exposure Glass MF Cleaning the Exposure Glass 1. Lift the exposure glass cover. Be careful not to hold the input tray when lifting the exposure glass cover, for the tray might be damaged. 2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture. DCT008 opal-p2_mf2_com_user_guide_00142146_eng.xml 207 Draft 2014/01/07 9. Maintaining the Machine MF Cleaning the Auto Document Feeder 1. Lift the ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. 2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture. DCT009 208 opal-p2_mf2_com_user_guide_00142147_eng.xml Draft 2014/01/07 10. Troubleshooting Common Problems This section describes how to troubleshoot common problems that may occur while operating the machine. Problem Possible cause Solution • Make sure that the power plug is firmly inserted into the wall outlet. The machine does not turn on. The power cord is not connected properly. Pages are not printed. The USB cable or Ethernet Reconnect the USB cable or cable is not connected correctly. Ethernet cable. Strange noise is heard. The consumable is not properly installed. • Make sure that the wall outlet is not defective by connecting another working device. Check that the consumable is properly installed. • If any of these problems persist, turn off the power, pull out the power cord, and contact your sales or service representative. opal-p2_mf2_com_user_guide_00142149_eng.xml 209 Draft 2014/01/07 10. Troubleshooting Paper Feed Problems If the machine is operating but paper will not feed or paper jams occur frequently, check the condition of the machine and paper. Problem Paper does not feed smoothly. Solution • Use supported types of paper. See page 39 "Supported Paper". • Load paper correctly, making sure that the paper guides are properly adjusted. See page 45 "Loading Paper". • If the paper is curled, straighten the paper. • Take out the paper from tray and fan it well. Then, reverse the top and bottom of the paper, and put it in the tray. Paper jams occur frequently. • If there are gaps between the paper and the paper guides, adjust the paper guides to remove the gaps. • Avoid printing on both sides of paper when printing images that contain large areas of solid color, which consume a lot of toner. • Use supported types of paper. See page 39 "Supported Paper". • Load paper only as high as the upper limit markings on the paper guide. Multiple sheets of paper are fed at one time. • Fan the paper well before loading. Also make sure that the edges are even by tapping the stack on a flat surface such as a desk. • Make sure that the paper guides are in the right position. • Use supported types of paper. See page 39 "Supported Paper". • Load paper only as high as the upper limit markings on the paper guide. • Check that paper was not added while there was still some left in the tray. Only add paper when there is none left in the tray. Paper gets wrinkles. • Paper is damp. Use paper that has been stored properly. • Paper is too thin. See page 39 "Supported Paper". 210 opal-p2_mf2_com_user_guide_00142150_eng.xml Draft 2014/01/07 Paper Feed Problems Problem Solution • If there are gaps between the paper and the paper guides, adjust the paper guides to remove the gaps. The printed paper is curled. • Load the paper upside down in the input tray. • Paper is damp. Use paper that has been stored properly. Images are printed diagonally to the pages. If there are gaps between the paper and the paper guides, adjust the paper guides to remove the gaps. CER091 Removing Printing Jams • Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes. • Toner on prints made immediately after clearing a paper jam may be insufficiently fused and can smudge. Make test prints until smudges no longer appear. • Do not forcefully remove jammed paper, as it may tear. Torn pieces remaining inside the machine will cause further jams and possibly damage the machine. • Paper jams can cause pages to be lost. Check your print job for missing pages and reprint any pages that did not print out. • The jammed paper may be ejected automatically when opening and then closing the front cover or when turning the power off and then back on. opal-p2_mf2_com_user_guide_00142150_eng.xml 211 Draft 2014/01/07 10. Troubleshooting Removing Jammed Paper from Tray 1 1. Pull Tray 1 halfway out, and check for jammed paper. If there is jammed paper, remove it carefully. DCT012 2. Carefully slide Tray 1 back in until it stops. 3. Open the front cover, and then carefully lower it. DCT027 4. Carefully pull out the print cartridge horizontally, holding its center. DCT024 • Do not shake the removed print cartridge. Doing so can cause remaining toner to leak. • Place the print cartridge on paper or similar material to avoid dirtying your workspace. 212 opal-p2_mf2_com_user_guide_00142150_eng.xml Draft 2014/01/07 Paper Feed Problems 5. Lifting the guide plate, remove the jammed paper carefully. DCT025 6. Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally, push the cartridge down until it clicks into place. DCT026 7. Carefully push up the front cover until it closes. DCT028 If the error display continues to appear, perform the procedure described in "Opening the Rear Cover to Remove Jammed Paper". opal-p2_mf2_com_user_guide_00142150_eng.xml 213 Draft 2014/01/07 10. Troubleshooting Removing Jammed Paper from the Bypass Tray • Since the temperature around the guide is high, wait for it to cool before checking for jammed paper. 1. If paper is jammed in the bypass tray input area, remove the jammed paper carefully. DCT015 2. Close the bypass tray. 3. Follow Steps 3 to 7 in "Removing Jammed Paper from Tray 1". If the error display continues to appear, perform the procedure described in "Opening the Rear Cover to Remove Jammed Paper". Opening the Rear Cover to Remove Jammed Paper • Since the temperature around the guide is high, wait for it to cool before checking for jammed paper. 1. Open the rear cover. DCT022 214 opal-p2_mf2_com_user_guide_00142150_eng.xml Draft 2014/01/07 Paper Feed Problems 2. Open the fusing cover. DCT035 3. Push the levers on the sides down with your thumbs. DCT036 4. Remove the jammed paper carefully. DCT068 5. Push the levers on the sides up with your thumbs. 6. Close the fusing cover. opal-p2_mf2_com_user_guide_00142150_eng.xml 215 Draft 2014/01/07 10. Troubleshooting 7. Close the rear cover. DCT023 MF Removing Scanning Jams 1. Open the ADF cover. DCT019 2. Gently pull the jammed original to remove it. Be careful not to pull the original too hard, as it may tear. DCT021 216 opal-p2_mf2_com_user_guide_00142150_eng.xml Draft 2014/01/07 Paper Feed Problems 3. Close the ADF cover. DCT020 4. Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original to remove it. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. DCT010 5. Close the ADF. opal-p2_mf2_com_user_guide_00142150_eng.xml 217 Draft 2014/01/07 10. Troubleshooting Print Quality Problems Checking the Condition of the Machine If there is a problem with the quality of printing, first check the condition of the machine. Possible Cause 218 Solution There is a problem with the machine's location. Make sure that the machine is on a level surface. Place the machine where it will not be subject to vibration or shock. Unsupported types of paper is used. Make sure that the paper being used is supported by the machine. See page 39 "Supported Paper". The paper type setting is incorrect. Make sure that the paper type setting of the printer driver matches the type of paper loaded. See page 39 "Supported Paper". A non-genuine print cartridges is being used. Non-genuine print cartridges reduce print quality and can cause malfunctions. Use genuine print cartridges only. See page 239 "Consumables". An old print cartridges is being used. Print cartridges should be opened before their expiration date and used within six months of being opened. The machine is dirty. See page 203 "Maintaining the Machine", and clean the machine as required. opal-p2_mf2_com_user_guide_00142151_eng.xml Draft 2014/01/07 Printer Problems Printer Problems Problem An error occurs. Solution If an error occurs when printing, change the computer or printer driver settings. • Check the printer icon name does not exceed 32 alphanumeric characters. If it does, shorten it. • Check whether other applications are operating. Close any other applications, as they may be interfering with printing. If the problem is not resolved, close unneeded processes too. • Check that the latest printer driver is being used. A print job is canceled. • Set [I/O Timeout] to a larger value than the current settings. There is considerable delay between the print start command and actual printing. • Processing time depends on data volume. High volume data, such as graphics-heavy documents, take longer to process. Wait for a while. • To speed up printing, reduce the printing resolution using the printer driver. The whole printout is blurred. • Paper is damp. Use paper that has been stored properly. See page 39 "Supported Paper". • If you enable [Toner Save:], printing is generally less dense. • Condensation may have collected. If rapid change in temperature or humidity occurs, use this machine only after it has acclimatized. Cannot print properly when using a certain application, or cannot print image data properly. • Change the print quality settings. Some characters are printed faintly or not printed. The print position is misaligned. Specify [Printer Registration] in [System Settings] to adjust the print position. opal-p2_mf2_com_user_guide_00142152_eng.xml MF 219 Draft 2014/01/07 10. Troubleshooting Problem Solution Adjust the print position by specifying [Registration: Tray 1] or [Registration: Bypass Tray] on the [Maintenance] tab in Smart Organizing Monitor. Print Positions Do Not Match Display Positions If the position of items on the printed page differs from the position displayed on the computer screen, the cause may be one of the following. Possible Cause Solution Page layout settings are not configured properly. Check that the page layout settings are properly configured in the application. The paper size setting does not match the paper loaded. 220 Check whether the paper size specified on the printer driver matches that of the loaded paper. opal-p2_mf2_com_user_guide_00142152_eng.xml Draft 2014/01/07 Copier Problems MF Copier Problems Problem Photocopied paper is blank. Solution The original was placed with the front and back reversed. See page 54 "Placing Originals". Copied pages are too dark or too light. Adjust the image density. Copied pages do not look the same as the originals. Select the correct scan mode according to the type of original. Black spots appear when photocopying a photographic print. The original may have stuck to the exposure glass due to high humidity. Place the original on the exposure glass, and then place two or three sheets of white paper on top of it. Leave the exposure glass cover open when copying. A moire pattern is produced. The original probably has heavily lined or dotted areas. Switching the setting for image quality between [Photo] and [Mixed] may eliminate the moire pattern. Photocopied paper is dirty. • Image density is too high. Adjust the image density. • Toner on the printed surface is not dry. Do not touch printed surfaces immediately after copying. Remove freshly printed sheets one by one, taking care not to touch printed areas. • The scanning part is dirty. • Before placing originals on the exposure glass, make sure that toner or correction fluid is dry. When copying from the exposure glass, the print area of the copy is out of alignment with the original. Place the original copy side down, making sure that it is aligned to the rear left corner and pressed flat against the exposure glass. The paper size setting does not match the paper loaded. Check whether the paper size specified on the machine matches that of the loaded paper. opal-p2_mf2_com_user_guide_00142153_eng.xml 221 Draft 2014/01/07 10. Troubleshooting MF Scanner Problems Problem The scanned image is dirty. Solution • The scanning part is dirty. • Before placing originals on the exposure glass, make sure that toner or correction fluid is dry. 222 The scanned image is distorted or out of position. The original was moved during scanning. Do not move the original during scanning. The scanned image is upside down. The original was placed upside down. Place the original in the correct orientation. See page 54 "Placing Originals". The scanned image is blank. The original was placed with the front and back reversed. The scanned image is too dark or too light. Adjust the image density. opal-p2_mf2_com_user_guide_00142154_eng.xml Draft 2014/01/07 Fax Problems MF Fax Problems When an error code appears on the fax journal or TX status report The table below describes the meaning of error codes that appear under "Status" on the fax journal or TX status report, and what to do when a particular error code appears. TX Status Report Error Code Err:1) Solution The line was not connected correctly. The fax transmission did not finish successfully. There was a problem with either the transmission or reception. • Check that the telephone line is properly connected to the machine. • Disconnect the telephone line from the machine, and connect a standard telephone in its place. Check that you can make calls using the telephone. If you cannot make calls this way, contact your telephone company. • If the problem persists, contact your sales or service representative. Dial tone could not be detected. • Set [Dial Tone Detect] to [Do not Detect]. Err:2) Dial fails when trying to send faxes. Err:3) • Check that the fax number you dialed is correct. Err:4) • Check that the destination is a fax machine. • Check that the line is not busy. • You may need to insert a pause between dial digits. Press the [Pause/Redial] key after, for example, the area code. • Check that [PSTN / PBX] under [Admin. Tools] is set properly for your connection method to the telephone network. See page 159 "Administrator Settings". Err:5) opal-p2_mf2_com_user_guide_00142155_eng.xml The [Clear/Stop] key has been pressed while transmitting/ receiving faxes. Send the fax again. When the error reoccurs even if the [Clear/Stop] key has not been pressed, consult your service representative. 223 Draft 2014/01/07 10. Troubleshooting Fax Journal Error Code Cause Solution 0001 The recipient’s fax machine does not support G3 standard. Select a transmission speed supported by the recipient fax machine, and resend the fax. 0071 Memory is full. Print, send, or delete the jobs stored in the memory. 0080 The recipient’s fax machine did not respond within 35 seconds. Send the fax again. Contact the recipient and ask them to check that their fax machine is working properly. To send a fax to an international destination, enter a pause before the recipient's fax/telephone number. 008D The recipient’s fax machine is out of paper. Contact the recipient and ask them to load paper. 00A0 Sending fax was canceled manually. Send the fax again. 00A1 The original is jammed. Remove the jammed original. 00FF Redialing failed. Make sure the recipient’s fax number is correct, and check that the telephone line is properly connected. When other problems occur The table below describes how to troubleshoot problems that do not produce an error code. Problem Cannot send faxes. Cannot receive faxes even when sending them is possible. Solution Check the error code, and then perform the appropriate procedure to resolve the problem. • A print cartridge is empty. Replace the print cartridge. See page 203 "Replacing the Print Cartridge". • Tray 1 is empty. Load paper in Tray 1. See page 45 "Loading Paper". • If fax reception mode is manual mode, you must receive the fax manually. See page 124 "Receiving a Fax". 224 opal-p2_mf2_com_user_guide_00142155_eng.xml Draft 2014/01/07 Fax Problems Problem Cannot print received faxes. Solution • Tray 1 is empty. Load paper in Tray 1. See page 45 "Loading Paper". • Tray 1 does not contain paper of the right size. Load paper of the right size in Tray 1. Faxes you sent appear spotty or dirty when received. • The exposure glass or ADF is dirty. See page 208 "Cleaning the Auto Document Feeder". • Before placing originals on the exposure glass, make sure that ink or correction fluid is dry. A fax you sent appears blank when received. The original was placed upside down. Place the original in the correct orientation. See page 54 "Placing Originals". Dirty spots may appear, or an image from the reverse side shows through copy received by the recipient. Image density is too high. Adjust the image density. Dial fails when trying to send faxes. Check the error code, and then perform the appropriate procedure to resolve the problem. opal-p2_mf2_com_user_guide_00142155_eng.xml 225 Draft 2014/01/07 10. Troubleshooting MF Error and Status Messages on the Screen Messages are listed in alphabetical order in the table below. "X" indicates the parts of the messages that appear differently depending on a specific situation, such as the paper sizes, paper types, or tray names. Message 2XXX14 Causes The machine was not able to print the received fax, or the machine's memory reached capacity while receiving a fax because the document was too large. Solutions • The paper tray was empty. Load paper in the paper tray. See page 45 "Loading Paper". • The paper tray did not contain A4, Letter, or Legal size paper. Load valid size paper in the tray, and configure the paper size settings under [System Settings] accordingly. • A cover or tray was open. Close the cover or tray. • There was a paper jam. Remove the jammed paper. See page 210 "Paper Feed Problems". • A print cartridge was empty. Replace the print cartridge. See page 203 "Replacing the Print Cartridge". • The received fax was too large. Ask the sender to resend the document in parts as several smaller individual faxes, or to send at a lower resolution. ADF Orig. Misfeed Open ADF Cover An original has been jammed inside the ADF. and remove paper. Available: IDCard Copy A4/A5/ A6/8.5x11/5.5x8. 226 • Remove jammed originals, and then place them again. See page 210 "Paper Feed Problems". • Check the originals are suitable for scanning. See page 54 "Placing Originals". ID card copy could not be performed because the tray does not contain the valid size Specify the A4, A5, A6, 8.5 × 11 or 5.5x8.5 or Letter size paper for the tray selected for printing copies. See page 145 "System Settings". opal-p2_mf2_com_user_guide_00142156_eng.xml Draft 2014/01/07 Error and Status Messages on the Screen Message Causes Solutions paper, which are A4, A5, A6, 8.5 × 11 or 5.5 × 8.5 size. Busy Fax transmission could not be completed because the destination's line was busy. Cannot Copy This Setting Combined copying could not be Specify the A4, Letter, or Legal size paper performed because the tray for the tray selected for printing copies. does not contain the valid size See page 145 "System Settings". paper, which are A4, Letter, or Legal size. Comb.: 2 on 1 / 4 on 1 Cannot copy. Set original to ADF. Combined copying could not be performed because the originals were not placed in the ADF. Wait for a while and send the fax again. • Use the ADF, even when copying a single sheet. • If you need to use the exposure glass, turn off combined copying in [Duplex/Combine] under copy settings, and then try again. See page 132 "Copier Features Settings". Check Paper Size The paper size set for the Press [FormFeed] to begin printing, or document differs from the size of press [JobReset] to cancel the job. the paper in the indicated tray. Check Paper Type The paper type set for the document differs from the type of the paper in the indicated tray. Connection Failed The line could not be connected correctly. Press [FormFeed] to begin printing, or press [JobReset] to cancel the job. • Confirm that the telephone line is properly connected to the machine. • Disconnect the telephone line from the machine, and connect a standard telephone in its place. Confirm that you can make calls using the telephone. If you cannot make calls this way, contact your telephone company. Cooling down... The engine has overheated. Wait until the message disappears. Cover open A cover is open. Close the cover completely. opal-p2_mf2_com_user_guide_00142156_eng.xml 227 Draft 2014/01/07 10. Troubleshooting Message Causes Solutions Dest. is not Programmed No Quick Dial entry is associated with the One Touch button you pressed. • Press a different One Touch button. Dial Failed The fax could not be sent. • Confirm that the fax number you dialed is correct. • Assign a registered destination to the One Touch button. See page 80 "Registering Scan Destinations". • Confirm that the destination is a fax machine. • Confirm that the line is not busy. • You may need to insert a pause between dial digits. Press the [Pause/ Redial] key after, for example, the area code. Exceeded Max.Email Size The scan file exceeds the size limit for files that can be sent through e-mail. • Configure [Resolution] under scan settings to reduce the scanning resolution. See page 135 "Scanner Features Settings". • Configure [Max. E-mail Size] under scan settings to increase the allowed size. See page 135 "Scanner Features Settings". 228 Fax Job Memory Overflow The number of fax jobs in memory (unsent or unprinted faxes) has reached maximum, so new jobs cannot be stored. Wait until pending jobs have been transmitted or printed. Indep.Sply.Prt.Cart. A non-supported print cartridge is installed. Remove and replace it with a print cartridge specified by an authorized dealer. Internal Misfeed Paper has been jammed in the machine. Remove the jammed paper. See page 210 "Paper Feed Problems". Memory Almost Full Memory has almost reached capacity during sort copy. If several originals are still to be scanned, it is recommended to start printing now, and copy the remaining originals separately. If originals are being scanned opal-p2_mf2_com_user_guide_00142156_eng.xml Draft 2014/01/07 Error and Status Messages on the Screen Message Causes Solutions from the ADF, remove any remaining pages from the ADF. Memory Overflow The data is too large or complex to print. • Select [600 × 600 dpi] in [Resolution] under [Printer Features] to reduce the size of data. See page 152 "Printer Features Settings". • If using the PCL printer driver, set [Resolution] in [Print Quality] to [600 × 600 dpi]. Memory Overflow • The machine's memory reached capacity while scanning the first page of the original to store a fax job in memory before transmission. Resend the fax in parts as several smaller individual faxes, or send at a lower resolution. • The machine's memory reached capacity while storing a fax in memory in Memory Transmission mode. Memory Overflow Memory has reached capacity while scanning the second or later pages of the original when trying to send a fax in Memory Transmission mode. Press [TX] to send only the pages that have been scanned in memory, or press [Cancel] to cancel. Misfeed: BypassTray Paper has been jammed in the bypass tray. Remove the jammed paper. See page 210 "Paper Feed Problems". Misfeed: Stnd. Tray Paper has been jammed in the paper exit area. Remove the jammed paper. See page 210 "Paper Feed Problems". Misfeed: Tray 1 Paper has been jammed in the tray 1 paper input area. Remove the jammed paper. See page 210 "Paper Feed Problems". Net Communication Error Connection with the server was lost while sending or receiving data. Contact the network administrator. TX Cancel opal-p2_mf2_com_user_guide_00142156_eng.xml 229 Draft 2014/01/07 10. Troubleshooting Message Causes Solutions Network is not Ready A scanned file could not be sent because the machine has not received IP address information from the DHCP server completely. Wait until the machine receives the IP address information completely, and then try the operation again. On Hook or Stop key The machine has been off-hook for an extended period of time. Put down the handset or press the [Clear/ Stop] key. Out of Paper: X The indicated tray has run out of paper. Load paper to the indicated tray. See page 45 "Loading Paper". Please Restart Machine The machine needs to be restarted. Turn off the power, and then turn it back on. Print Cart. Set Error The print cartridge has not been installed or has not been installed correctly. Reinstall the print cartridge. See page 203 "Replacing the Print Cartridge". Remove Paper: The machine failed to proceed with the print job, because tray 1 was specified as the input tray but paper was set in the bypass tray. Remove paper from the bypass tray. The print cartridge is almost empty. Prepare a new print cartridge. The machine has run out of toner. Replace the print cartridge. See page 203 "Replacing the Print Cartridge". RX Comm. Error A reception error occurred, and the fax could not be received correctly. If possible, contact the sender of the fax and ask them to resend it. Scan (NW) Disconnected A scanned file could not be sent because the Ethernet cable was not connected properly. Reconnect the Ethernet cable properly, and then try the operation again. Bypass Tray Replace Required Soon: Print Cartridge Replacement Required: Print Cartridge 230 opal-p2_mf2_com_user_guide_00142156_eng.xml Draft 2014/01/07 Error and Status Messages on the Screen Message Causes Solutions Scan (USB) Disconnected The USB cable was disconnected while scanning from a computer. Reconnect the USB cable properly, and then try the operation again. Server Connection Failed A scanned file could not be sent because the destination could not be reached. Confirm that the destination is registered correctly, and then try the operation again. Server Response Error An error occurred in communication with the server before beginning transmission. Confirm that the destination is registered correctly, and then try the operation again. Service call - X A fatal hardware error has occurred, and the machine cannot function. Contact your sales or service representative. Set Correct Paper The paper tray does not contain A4, Letter, or Legal size paper. While the message is displayed, press the [OK] key. A menu for changing the paper size of the current tray appears. If the problem could not be solved, contact the network administrator. Load A4/Letter/ Legal size paper in the tray, and then select the corresponding paper size using [ ] or [ ] key and press the [OK] key. The machine will then print out the fax. Note that the paper size setting for the tray under system settings will be changed. See page 145 "System Settings". Set Original to ADF Cannot use exposure glass with set. in [Scan Size]. Sort Copy was Cancelled Scanning could not be performed because the originals were not placed in the ADF, even though the machine is set to scan originals larger than A4/Letter size. • Use the ADF, even when scanning A4/Letter or smaller size originals. The machine's memory reached capacity while originals were being scanned from the ADF to perform sort copying. Press [Exit] to print the originals that were successfully scanned into memory. Then, copy again the originals left in the ADF. opal-p2_mf2_com_user_guide_00142156_eng.xml • If you need to use the exposure glass, set A4/Letter or smaller size in [Scan Size] under scan settings, and then try again. See page 92 "Specifying the Scan Settings". 231 Draft 2014/01/07 10. Troubleshooting Message TX Comm. Error 232 Causes A transmission error occurred, and the fax could not be transmitted correctly. Solutions If the [Auto Redial] setting is enabled, the machine will redial the number and try again. If all attempts fail, or if the machine is in Immediate Transmission mode, the fax will not be transmitted. Try the operation again. opal-p2_mf2_com_user_guide_00142156_eng.xml Draft 2014/01/07 Error and Status Indicate on the Control Panel Error and Status Indicate on the Control Panel The LED on the operation panel indicates the machine status, including any errors. LED Toner/ Paper End Alarm Power On The power is on. The status is normal. Flashing Importing data. The status is normal. Flashing On The print cartridge is almost empty. Replace the print cartridge before it becomes empty. On On • The print cartridge is empty. • The print cartridge is empty. • The print cartridge is not set correctly. • Set the print cartridge again correctly. • The tray has run out of paper. • Load paper into the tray. A paper jam has occurred in the machine. Use Web Image Monitor or Smart Organizing Monitor to determine where the paper jam is, and then remove the jammed paper. See page 210 "Paper Feed Problems". Flashing On On On Status • The size of paper to print on and the size of the paper loaded in the tray do not match. • A cover is open. Solution • Use Web Image Monitor or Smart Organizing Monitor to check the paper size settings, and then change either the size of paper to print on or the size of paper loaded in the tray. • Confirm that all the covers are closed completely. opal-p2_mf2_com_user_guide_00142157_eng.xml 233 Draft 2014/01/07 10. Troubleshooting LED 234 Toner/ Paper End Alarm Power On On Another type of error has occurred. Use Web Image Monitor or Smart Organizing Monitor to check the error, and then take appropriate measures. See page 165 "Using Web Image Monitor" or page 198 "Using Smart Organizing Monitor". On On On A malfunction has occurred. Contact your sales or service representative. Status Solution opal-p2_mf2_com_user_guide_00142157_eng.xml Draft 2014/01/07 Error and Status Messages Appear on Smart Organizing Monitor Error and Status Messages Appear on Smart Organizing Monitor Message Causes Solutions No Response from I/O Device • The power cable of the machine is not plugged in. • Check the printer power cord. Check the cable, power cord, and main switch. • The power of the machine is not turned ON. • Check the USB cable is properly connected. Tray Not Detected or No Paper The indicated paper source tray is not set properly, or no paper loaded. • Check the printer power switch is on. • The USB cable is not connected. Tray 1 has run out of paper. The bypass tray has run out of paper. Load paper into Tray 1. See page 45 "Loading Paper". Load paper into the bypass tray. See page 45 "Loading Paper". Check the indicated tray. Tray 1 Jam Bypass Tray Jam A paper jam has occurred in the machine. Remove the jammed paper. See page 210 "Paper Feed Problems". The paper size specified on the machine and the size specified in the printer driver do not match. For details about specifying the paper size setting on the machine, see page 45 "Loading Paper". For details about changing the paper size setting in the printer driver, see the printer driver Help. The paper type specified on the machine and the type specified in the printer driver do not match. For details about changing the paper type setting of the machine, see page 45 "Loading Paper". For details about changing the paper type setting in the printer driver, see the printer driver Help. Total Jam Paper Size Mismatch Paper of the selected paper size is not loaded in the indicated paper source tray. Check the indicated tray. Paper Type Mismatch Paper of the selected paper type is not loaded in the opal-p2_mf2_com_user_guide_00142158_eng.xml 235 Draft 2014/01/07 10. Troubleshooting Message Causes Solutions indicated paper source tray. Check the indicated tray. Print Cartridge is near empty. The print cartridge is almost empty. The print cartridge is almost empty. Shortly printing becomes not available. Please keep Print Cartridge handy. The machine has run out of the toner. Replace the print cartridge. See page 203 "Replacing the Print Cartridge". Printing has been interrupted because of the memory overflow. The data is too large or complex to print. Select [600 x 600 dpi] in [Resolution:] to reduce the size of data. For details, see the printer driver Help. Waste Toner full The waste toner bottle is full. Replace the print cartridge. The print cartridge has not been installed. Reinstall the print cartridge. See page 203 "Replacing the Print Cartridge". No printing is available. Open the indicated cover, and then replace Print Cartridge. No Toner or Waste Toner full No printing is available. Open the indicated cover, and then replace Print Cartridge. 236 opal-p2_mf2_com_user_guide_00142158_eng.xml Draft 2014/01/07 11. Appendix Notes About the Toner • Proper operation cannot be guaranteed if any third-party toner is used. • Depending on printing conditions, there are cases where the printer cannot print the number of sheets indicated in the specifications. • • Replace the print cartridge if the printed image suddenly becomes pale or blurred. When operating the machine for the first time, use the print cartridge supplied with this machine. If this cartridge is not initially used, the following problems may occur: MF • • MF "Replacement Required: Print Cartridge" will be displayed before the toner runs out. "Replacement Required: Print Cartridge" will not be displayed when the toner runs out, but instead the printed image suddenly becomes pale or blurred. MF • To continue printing after "Replacement Required: Print Cartridge" is displayed, set [Toner End Option Settings] to [Continue Printing]. However, since any trouble caused by using this setup is outside of the scope of the manufacturer's warranty, this setup should be used with care. For details about [Toner End Option Settings], see page 145 "System Settings". • If [Toner End Option Settings] is first set to [Continue Printing] and then to [Stop Printing], be sure to use a new print cartridge. If a used print cartridge is installed, there will be a discrepancy between the remaining toner level displayed and the actual remaining toner, and accordingly, "Replacement Required: Print Cartridge" will not be displayed at the appropriate timing. • The lifetime of the photo conductor, which is built into the print cartridge, is taken into account in displaying "Replacement Required: Print Cartridge". If the photo conductor stops working before the toner runs out, "Replacement Required: Print Cartridge" may be displayed. MF MF MF opal-p2_mf2_com_user_guide_00142161_eng.xml 237 Draft 2014/01/07 11. Appendix Moving and Transporting the Machine This section provides cautions that you must follow when moving the machine both short and long distances. Repack the machine in its original packing materials when moving it over a long distance. • Be sure to disconnect all cables from the machine before transporting it. • The machine is a precision piece of machinery. Be sure to handle it carefully when moving it. • Make sure to move the machine horizontally. Take extra caution when carrying the machine up or down stairs. • Do not remove the print cartridge when moving the machine. • Be sure to hold the machine level while carrying it. To prevent toner from spilling, move the machine carefully. 1. Be sure to check the following points: • The power switch is turned off. • The power cord is unplugged from the wall outlet. • All other cables are unplugged from the machine. 2. Lift the machine using the inset grips on both sides of the machine, and then move it horizontally to the place where you want to use it. • To move the machine over a long distance, pack it well. Take care not to tip or tilt the machine during transit. • Toner might spill inside the machine if the machine is not kept level during transit. • For more information about moving the machine, contact your sales or service representative. Disposal Ask your sales or service representative for information about correct disposal of this machine. Where to Inquire Contact your sales or service representative for further information about the topics included in this manual or to inquire about other topics not included in this manual. 238 opal-p2_mf2_com_user_guide_00142162_eng.xml Draft 2014/01/07 Consumables Consumables Print Cartridge Average printable number of pages per cartridge *1 Print cartridge Black 1,500 pages, 2,600 pages 2,600 pages *1 The printable number of pages is based on pages that are compliant with ISO/IEC 19752 with the image density set as the factory default. ISO/IEC 19752 is an international standard for measurement of printable pages, set by the International Organization for Standardization. • Unless a print cartridges is replaced before toner runs out, printing will become impossible. To facilitate cartridge replacement, we recommend you purchase and store extra print cartridges. • The actual number of printable pages varies depending on the image volume and density, number of pages printed at a time, paper type and paper size used, and environmental conditions such as temperature and humidity. • Print cartridges may need to be changed sooner than indicated above due to deterioration over the period of use. • Print cartridges are not covered by warranty. However, if there is a problem, contact the store where you purchased them. • The supplied print cartridge can print approximately 1,000 pages. • The supplied print cartridge can print approximately 700 pages. • This machine periodically performs cleaning. During cleaning, toner will be used to maintain print quality. opal-p2_mf2_com_user_guide_00142163_eng.xml 239 Draft 2014/01/07 11. Appendix Specifications of the Machine This section lists the machine's specifications. General Function Specifications Configuration Desktop Print process Laser electrostatic transfer MF Maximum paper size for scanning using the exposure glass MF MF 216 mm × 297 mm (8.5 × 11.7 inches) Maximum paper size for scanning using the ADF MF 216 mm × 356 mm (8.5 × 14 inches) Maximum paper size for printing 216 mm × 356 mm (8.5 × 14 inches) Warm-up time Less than 25 seconds (23 °C, 71.6 °F) Paper sizes A4, 81/2 " × 11 " (Letter), 81/2 " × 14 " (Legal), B5, 51/2 " × 81/2 " (Half Letter), 71/4 " × 101/2 " (Executive), A5, A6, B6, 16K (197 × 273 mm), 16K (195 × 270 mm), 16K (184 × 260 mm), Custom Paper Size • The following paper sizes are supported as custom paper sizes: • Width Tray1: Approximately 100-216 mm (3.9-8.5 inches) Bypass Tray: Approximately 90-216 mm (3.6-8.5 inches) • Length Approximately 148-356 mm (5.8-14 inches) Paper type Plain Paper (65-99 g/m2 (17-26 lb.)), Recycled Paper (75-90 g/m2 (20-24 lb.)), Thin Paper (52-64 g/m2 (14-17 lb.)), Thick Paper (100-130 g/m2 (26.6-34 lb.)) Paper input capacity • Tray 1 240 opal-p2_mf2_com_user_guide_00142164_eng.xml Draft 2014/01/07 Specifications of the Machine 150 sheets (70 g/m2, 19 lb.) • Bypass Tray 1 sheet (70 g/m2, 19 lb.) Maximum loading height 15.5 mm (0.6 inches) Paper output capacity • Output Tray 50 sheets (70 g/m2, 19 lb.) • Rear 1 sheet (70 g/m2, 19 lb.) MF ADF capacity MF 15 sheets (80 g/m2, 21.3 lb.) Memory 128 MB Power requirements • (mainly Europe and Asia) 220-240 V, 5 A, 50/60 Hz • (mainly North America) 120 V, 8 A, 60 Hz Power consumption • • • • • • Maximum power consumption 900 W Energy Saver mode 1 34.8 W Energy Saver mode 2 3.7 W MF Maximum power consumption MF 900 W MF Energy Saver mode 1 MF 40 W MF Energy Saver mode 2 MF 3.9 W opal-p2_mf2_com_user_guide_00142164_eng.xml 241 Draft 2014/01/07 11. Appendix * The power level when the main switch is turned off and the power cord is plugged into an outlet: 1W or less MF MF Machine dimensions (Width × Depth × Height) • • • • MF 402 × 360 × 252 mm (15.8 × 14.2 × 10.1 inches) MF Type 2, Type 3, Type 4 MF 402 × 360 × 293 mm (15.8 × 14.2 × 11.5 inches) MF Type 1, Type 5 MF 402 × 360 × 252 mm (15.8 × 14.2 × 10.1 inches) MF Type 2, Type 3, Type 4 MF 402 × 360 × 293 mm (15.8 × 14.2 × 11.5 inches) 402 × 360 × 165 mm (15.8 × 14.2 × 6.5 inches) Weight (machine body with consumables) MF Approximately 11.1 kg (22 lb.) or less • • • • Type 1 Machine dimensions (Width × Depth × Height) MF MF MF Type 1 MF Approximately 9.9 kg (22 lb.) or less MF Type 2, Type 3, Type 4 MF Approximately 11.1 kg (25 lb.) or less MF Type 1, Type 5 MF Approximately 9.9 kg (22 lb.) or less MF Type 2, Type 3, Type 4 MF Approximately 11.1 kg (25 lb.) or less Weight (machine body with consumables) Approximately 7.2 kg (16 lb.) or less Printer Function Specifications Printing speed 22 pages per minute (A4/Letter) Resolution 600 × 600 dpi (maximum: 1200 × 600 dpi) First print speed 6 seconds or less (From the start of paper feed action to the completion of paper delivery) 242 opal-p2_mf2_com_user_guide_00142164_eng.xml Draft 2014/01/07 Specifications of the Machine 10 seconds or less (From the completion of data processing to the completion of paper delivery) Interface • Ethernet (10BASE-T, 100BASE-TX) • USB 2.0 • Wi-Fi Printer language DDST, PCL MF Copier Function Specifications Maximum resolution (scanning and printing) • Exposure glass Scanning: 600 × 600 dpi Printing: 600 × 600 dpi • ADF Scanning: 600 × 300 dpi Printing: 600 × 600 dpi First copy speed (A4/Letter, at 23 °C, 71.6 °F) 32 seconds or less Multiple copy speed Countries other than European countries 22 pages per minute Reproduction ratio (mainly Europe and Asia) Fixed ratio: 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400% (mainly North America) 50%, 65%, 78%, 93%, 129%, 155%, 200%, 400% Zoom ratio: 25% to 400% Copy quantity 99 opal-p2_mf2_com_user_guide_00142164_eng.xml 243 Draft 2014/01/07 11. Appendix MF Scanner Function Specifications Maximum scanning area (horizontal × vertical) • Exposure glass 216 × 297 mm (8.5 × 11.7 inches) • ADF 216 × 356 mm (8.5 × 14 inches) Maximum resolution when scanning from the control panel (Scan to E-mail, Scan to FTP, Scan to Folder, Scan to USB) 600 × 600 dpi Maximum resolution when scanning from a computer (TWAIN) • Exposure glass 4800 × 4800 dpi • ADF 600 × 600 dpi Maximum resolution when scanning from a computer (WIA) 600 × 600 dpi ADF throughput Black and white: 64 mm per second Color: 22 mm per second Interface • Scanning from the control panel Ethernet (10BASE-T, 100BASE-TX), USB2.0, Wi-Fi • Scanning from a computer Ethernet (10BASE-T, 100BASE-TX), USB2.0, Wi-Fi MF Fax Function Specifications Access line • Public switched telephone networks (PSTN) • Private branch exchange (PBX) Transmission mode ITU-T Group 3 (G3) 244 opal-p2_mf2_com_user_guide_00142164_eng.xml Draft 2014/01/07 Specifications of the Machine Scan line density 8 dots per mm × 3.85 line per mm (200 × 100 dpi) 8 dots per mm × 7.7 line per mm (200 × 200 dpi) Transmission time 3 seconds (8 dots per mm × 3.85 line per mm, 33.6 kbps, MMR, ITU-T # 1 chart) Transfer rate 33.6 kbps to 2400 bps (auto shift down system) Data compression methods MH, MR, MMR Memory capacity Transmission: Up to 5 jobs; up to 10 pages per job Reception: Up to 50 jobs; up to 100 pages in the total of all jobs Address book • Speed dial 100 items • Quick dial 8 items • Number of redials for Fax opal-p2_mf2_com_user_guide_00142164_eng.xml 245 Draft 2014/01/07 11. Appendix Trademarks Firefox is a registered trademark of the Mozilla Foundation. Microsoft, Windows, Windows Server, Windows Vista, and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks. The proper names of Internet Explorer 6, 7, 8, 9, 10 and 11 are as follows: Microsoft® Internet Explorer® 6 Windows® Internet Explorer® 7 Windows® Internet Explorer® 8 Windows® Internet Explorer® 9 Internet Explorer® 10 Internet Explorer® 11 The proper names of the Windows operating systems are as follows: • The product names of Windows XP are as follows: Microsoft® Windows® XP Professional Microsoft® Windows® XP Home Edition Microsoft® Windows® XP Professional x64 Edition • The product names of Windows Vista are as follows: Microsoft® Windows Vista® Ultimate Microsoft® Windows Vista® Business Microsoft® Windows Vista® Home Premium Microsoft® Windows Vista® Home Basic Microsoft® Windows Vista® Enterprise • The product names of Windows 7 are as follows: Microsoft® Windows® 7 Home Premium Microsoft® Windows® 7 Professional Microsoft® Windows® 7 Ultimate Microsoft® Windows® 7 Enterprise • The product names of Windows 8 are as follows: Microsoft® Windows® 8 Microsoft® Windows® 8 Pro Microsoft® Windows® 8 Enterprise 246 opal-p2_mf2_com_user_guide_00142165_eng.xml Draft 2014/01/07 Trademarks • The product names of Windows 8.1 are as follows: Microsoft® Windows® 8.1 Microsoft® Windows® 8.1 Pro Microsoft® Windows® 8.1 Enterprise • The product names of Windows Server 2003 are as follows: Microsoft® Windows Server® 2003 Standard Edition Microsoft® Windows Server® 2003 Enterprise Edition • The product names of Windows Server 2003 R2 are as follows: Microsoft® Windows Server® 2003 R2 Standard Edition Microsoft® Windows Server® 2003 R2 Enterprise Edition • The product names of Windows Server 2008 are as follows: Microsoft® Windows Server® 2008 Foundation Microsoft® Windows Server® 2008 Standard Microsoft® Windows Server® 2008 Enterprise • The product names of Windows Server 2008 R2 are as follows: Microsoft® Windows Server® 2008 R2 Foundation Microsoft® Windows Server® 2008 R2 Standard Microsoft® Windows Server® 2008 R2 Enterprise • The product names of Windows Server 2012 are as follows: Microsoft® Windows Server® 2012 Foundation Microsoft® Windows Server® 2012 Essentials Microsoft® Windows Server® 2012 Standard • The product names of Windows Server 2012 R2 are as follows: Microsoft® Windows Server® 2012 R2 Foundation Microsoft® Windows Server® 2012 R2 Essentials Microsoft® Windows Server® 2012 R2 Standard Microsoft® Windows Server® 2012 R2 Datacenter Microsoft product screen shots reprinted with permission from Microsoft Corporation. opal-p2_mf2_com_user_guide_00142165_eng.xml 247 Draft 2014/01/07 11. Appendix 248 opal-p2_mf2_com_user_guide_00142165_eng.xml Draft 2014/01/07 INDEX Address book................................................ 80, 144 Address book (LAN-Fax)....................................122 Address book (PC FAX)...................................... 122 ADF (Auto Document Feeder)............................ 208 Administrator password............................... 10, 193 Administrator settings................................. 159, 193 Auto e-mail notification settings......................... 182 Backup settings.................................................... 194 Basic operation................................ 59, 65, 87, 129 Broadcast function.............................................. 113 Bypass tray.......................................................... 173 Bypass tray setting priority................................. 172 Canceling a copy.................................................. 66 Canceling a fax.......................................... 110, 121 Changing the custom paper size......................... 53 Cleaning.................................... 205, 206, 207, 208 Combine copy....................................................... 69 Common problems.............................................. 209 Community........................................................... 183 Condition of the machine................................... 218 Configuration page........................... 150, 192, 201 Consumables....................................................... 239 Control panel......................................................... 23 Copier features.................................................... 132 Copier function.................................................... 243 Copier mode screen..............................................63 Copier problems................................................. 221 Counter information............................................ 170 Date...................................................................... 102 Date and time settings......................................... 195 Date setting.......................................................... 195 Default settings.................................................... 193 Density.................................................................... 92 DHCP...................................................................... 30 Differences in Performance/Functions between Different Models...................................................... 8 Disclaimer................................................................. 7 DNS setting.......................................................... 181 Duplex.................................................................... 59 E-mail notification 1............................................ 182 E-mail notification 2............................................ 182 Energy saver mode............................................. 196 ENERGY STAR program....................................... 17 Enlarged or reduced copies................................. 67 Entering characters............................................. 103 Error messages................................... 226, 233, 235 Exposure glass.....................................................207 Exterior............................................................. 19, 21 Fax destinations.......................................... 104, 177 Fax features......................................................... 139 Fax function......................................................... 244 Fax mode screen................................................. 101 Fax Number confirmation...................................173 Fax problems....................................................... 223 Fax received file processing............................... 174 Fax transmission settings..................................... 137 Fax TX/RX standby file list.................................. 192 FAX/TEL manual mode.......................................125 General status..................................................... 179 ID Card copy......................................................... 74 IKE settings........................................................... 188 Image density................................................ 77, 118 Immediate transmission....................................... 107 Important Safety Instructions.......................... 13, 16 Interface............................................................... 175 Interior.................................................................... 23 Introduction.............................................................. 7 IP address............................................................... 30 IPsec global settings............................................ 188 IPsec policy settings.............................................188 IPsec settings........................................................ 188 IPv6 configuration............................................... 180 249 Draft 2014/01/07 J Job cancel.............................................................. 60 Language............................................................. 168 Legal prohibition...................................................... 7 Lists...................................................... 127, 150, 192 Loading paper....................................................... 45 Machine information...........................................171 Machine settings................................................. 200 Maintenance page............................................. 192 Manual IP address................................................ 31 mDNS setting....................................................... 180 Memory transmission.......................................... 107 Menu chart.......................................................... 131 Models................................................................... 12 Moving................................................................. 238 Network application........................................... 180 Network print setting........................................... 180 Network settings...................................30, 155, 179 Network status..................................................... 179 Non-recommended paper................................... 41 On hook dial....................................................... 115 One Touch buttons................................................ 89 Original type..........................................................77 Originals................................................................ 54 Page counter........................................................170 Paper feed problems...........................................210 Paper jam........................................... 211, 214, 216 Paper mismatch..................................................... 62 Paper tray............................................................ 169 Pause/Redial key.................................................. 89 PC FAX................................................................. 120 Placing originals.............................................. 56, 57 POP3 settings.......................................................185 Print area................................................................ 42 Print cartridge..............................................203, 239 Print counter......................................................... 170 Print quality problems......................................... 218 Printer features..................................................... 152 Printer function..................................................... 242 Printer problems...................................................219 Receiving a fax.................................................... 124 Reception mode.................................................. 124 Recommended size of originals........................... 54 Redial function..................................................... 114 Replace................................................................ 203 Reports................................................ 127, 150, 192 Reset settings........................................................ 193 Resolution...................................................... 93, 118 Restore settings.................................................... 195 Scan destinations...................... 80, 85, 86, 89, 177 Scan size................................................................ 92 Scan to E-mail................................................. 80, 87 Scan to Folder................................................. 80, 87 Scan to FTP...................................................... 80, 87 Scanner destination list....................................... 192 Scanner Features Settings...................................135 Scanner function..................................................244 Scanner problems............................................... 222 Scanner send setting........................................... 180 Scanning................................................................ 94 Select paper........................................................ 173 Sending a fax............................................. 107, 108 Set date................................................................ 195 Set time.................................................................195 Shortcut to Func. key........................................... 176 Shortcut to function..............................................176 Smart Organizing Monitor................................. 198 SMTP settings....................................................... 184 SNMP settings..................................................... 183 Sound volume adjustment...................................172 Specifications............................ 240, 242, 243, 244 Specifying a custom paper size........................... 52 Specifying the paper type.................................... 51 Specifying the paper type and paper size.......... 53 250 Draft 2014/01/07 Specifying the standard paper size..................... 51 Speed Dial........................................................... 112 Status indicate..................................................... 233 Status information....................................... 169, 198 Status messages.......................................... 226, 235 Supported paper................................................... 39 System.................................................................. 183 System information..................................... 169, 198 System settings............................................ 145, 172 TCP/IP status....................................................... 179 Time...................................................................... 102 Time setting.......................................................... 195 Toner............................................................169, 237 Toner management............................................. 174 Top page............................................................. 166 Trademarks.......................................................... 246 Transmission mode.............................................. 107 Trap...................................................................... 183 Tray paper settings..................................... 145, 172 Troubleshooting...... 209, 210, 218, 219, 220, 221, 222, 223, 226 TWAIN................................................................... 94 Types of originals not supported by the ADF...... 54 Unscannable image area..................................... 55 Web Image Monitor........................................... 165 WIA........................................................................ 99 Wireless LAN settings.................................185, 200 Wireless LAN setup............................................... 32 Wireless settings.................................................. 185 251 Draft 2014/01/07 MEMO 252 EN GB EN US EN AU M***-**** Draft 2014/01/07 English Information Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Power Source 120 V, 8 A, 50/60 Hz Be sure to connect the power cord to a power source as above. Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor. Laser Safety CDRH Regulations This machine complies with the requirements of 21 CFR Subchapter J for class I laser product. This machine contains AlGaAs laser diode, 11-milliwatt, 775790.7 nanometer wavelength for each emitter. The beam divergence angle is 25 degrees (minimum) and 36 degrees (maximum) in the vertical direction, and 7 degrees (minimum) and 12.5 degrees (maximum) in the horizontal direction, and laser beams are generated in Continuous Wave (CW) mode. Caution: Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Notes to USA Users of FCC Requirements English Part 15 of the FCC Rules ❖ Note This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures: • Reorient or relocate the receiving antenna. • Increase the separation between the equipment and receiver. • Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. • Consult the dealer or an experienced radio /TV technician for help. This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) This device must accept any interference received, including interference that may cause undesired operation. Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. ❖ Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. ❖ Country Code Statement For product available in the USA/Canada market, only channel 1~11 can be operated. Selection of other channels is not possible. ❖ CAUTION: Any changes or modifications not expressly approved by the grantee of this device could void the user’s authority to operate the equipment. This transmitter must not be co-located or operating in conjunction with any other antenna or transmitter. ❖ Federal Communication Commission (FCC) Radiation Exposure Statement This EUT is compliance with RF exposure for general population/uncontrolled exposure limits in ANSI/IEEE C95.1-1999 and had been tested in accordance with the measurement methods and procedures specified in OET Bulletin 65 Supplement C. This equipment should be installed and operated with minimum distance 20cm between the radiator and your body. Part 68 of the FCC Rules ❖ FCC Requirements 1) This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company. 2) This equipment uses the RJ11C USOC jack. 3) A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for detail. 4) The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). 5) If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. 6) The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. 7) If trouble is experienced with this equipment, for repair or warranty information, please contact Ricoh Americas Corporation. CUSTOMER SUPPORT DEPT. at 1-800- FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. 8) In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual. 9) Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. 10) If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer. ❖ WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS: English 1) Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. 2) Perform such activities in the off-peak hours, such as early morning hours or late evenings. Important Safety Instructions When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1. Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. 2. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. 3. Do not use the telephone to report a gas leak in the vicinity of the leak. 4. Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions. SAVE THESE INSTRUCTIONS. IMPORTANTES MESURES DE SÉCURITÉ Certaines mesures de sécurité doivent être prises pendant l'utilisation de material téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques-unes: 1. Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine. 2. Éviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre. 3. Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite. 4. Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règrlements pertinents quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS. Notes to Canadian Users of SP 213Nw/ SP 212Nw English This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five. Remarques a l'attention des utilisateurs canadiens du SP 213Nw/ SP 212Nw Le present materiel est conforme aux specifications techniques applicables d'Industrie Canada. L'indice d'equivalence de la sonnerie (IES) sert a indiquer le nombre maximal de terminaux qui peuvent etre raccordes a une interface telephonique. La terminaison d'une interface peut consister en une combinaison quelconque de dispositifs, a la seule condition que la somme d'indices d'equivalence de la sonnerie de tous les dispositifs n'excede pas 5. Notice about the Telephone Consumer Protection Act (Valid in USA only) The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine. Note to users in Canada ❖ Note This Class B digital apparatus complies with Canadian ICES- 003. Remarque concernant les utilisateurs au Canada ❖ Avertissement Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Notes to Canadian Users of IC Rules ❖ Notes to users in Canada This device complies with Industry Canada licence-exempt RSS standard(s). Operation is subject to the following two conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device. For product available in the USA/Canada market, only channel 1~11 can be operated. Selection of other channels is not possible. ❖ Remarques a l'attention des utilisateurs canadiens Le present appareil est conforme aux CNR d'Industrie Canada applicables aux appareils radio exempts de licence. L'exploitation est autorisee aux deux conditions suivantes : (1) l'appareil ne doit pas produire de brouillage, et (2) l'utilisateur de l'appareil doit accepter tout brouillage radioelectrique subi, meme si le brouillage est susceptible d'en compromettre le fonctionnement. Pour les produits disponibles aux États-Unis / Canada du marché, seul le canal 1 à 11 peuvent être exploités. Sélection d'autres canaux n'est pas possible. IMPORTANT NOTE: IC Radiation Exposure Statement This EUT is compliance with SAR for general population/uncontrolled exposure limits in IC RSS-102 and had been tested in accordance with the measurement methods and procedures specified in IEEE 1528. This equipment should be installed and operated with minimum distance 2.5cm between the radiator and your body. Safety During Operation English In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. Environments Where the Machine Can be Used R WARNING: • Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in fire or electric shock. • Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containers holding water or any other liquids, on or close to this machine. Fire or electric shock could result from spillage or if such objects or substances fall inside this machine. R CAUTION: • Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur. • Do not place heavy objects on the machine. Doing so can cause the machine to topple over, possibly resulting in injury. • Make sure the room where you are using the machine is well ventilated and spacious. Good ventilation is especially important when the machine is used heavily. • Keep the machine in an area that is within optimum environmental conditions. Operating the machine in an environment that is outside the recommended ranges of humidity and temperature can cause an electrical fire hazard. Keep the area around the socket free of dust. Accumulated dust can become an electrical fire hazard. • Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components. Handling Power Cords and Power Plugs R WARNING: • Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard. • Do not use any frequencies other than those that match the specifications shown. Doing so could result in fire or electric shock. • Do not use any power sources other than those that match the specifications shown in this manual. Doing so could result in fire or electric shock. • Do not use multi-socket adaptors. Doing so could result in fire or electric shock. • Do not use extension cords. Doing so could result in fire or electric shock. • Do not use power cords that are damaged, broken, or modified. Also, do not use power cords that have been trapped under heavy objects, pulled hard, or bent severely. Doing so could result in fire or electric shock. • It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric shock. • If the power cord is damaged and its inner wires are exposed or broken, contact your service representative for a replacement. Use of damaged power cords could result in fire or electric shock. • Be sure to disconnect the power cord from the wall outlet at least once a year and check for the following: • The power cord's inner wires are exposed, broken, etc. • The power cord's coating has a crack or dent. • When bending the power cord, the power turns off and on. • Part of the power cord becomes hot. • The power cord is damaged. • If any of the above conditions exist, do not use the power cord and consult your dealer or service representative. Use of the power cord could result in fire or electric shock. 10 English • Be sure to disconnect the plug from the wall outlet at least once a year and check for the following: • There are burn marks on the plug. • The prongs on the plug are deformed. • If any of the above conditions exist, do not use the plug and consult your dealer or service representative. Use of the plug could result in fire or electric shock. • The supplied power cord is for use with this machine only. Do not use it with other appliances. Doing so could result in fire or electric shock. R CAUTION: • Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around the prongs at least once a year. Allowing dust to build up on the plug constitutes a fire hazard. • Be sure to push the plug of the power cord fully into the wall outlet. Partially inserted plugs create an unstable connection that can result in unsafe buildup of heat. • If this machine is not going to be used for several days or longer at a time, disconnect its power cord from the wall outlet. • When disconnecting the power cord from the wall outlet, always pull the plug, not the cord. Pulling the cord can damage the power cord. Use of damaged power cords could result in fire or electric shock. • When performing maintenance on the machine, always disconnect the power cord from the wall outlet. • To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord. 11 Handling the Machine R WARNING: • Be sure to locate the machine as close as possible to a wall outlet. This will allow easy disconnection of the power cord in the event of an emergency. • If the machine emits smoke or odours, or if it behaves unusually, you must turn off its power immediately. After turning off the power, be sure to disconnect the power cord plug from the wall outlet. Then contact your service representative and report the problem. Do not use the machine. Doing so could result in fire or electric shock. • If metal objects, or water or other fluids fall inside this machine, you must turn off its power immediately. After turning off the power, be sure to disconnect the power cord plug from the wall outlet. Then contact your service representative and report the problem. Do not use the machine. Doing so could result in fire or electric shock. • Do not touch this machine if a lightning strike occurs in the immediate vicinity. Doing so could result in electric shock • The following explains the warning messages on the plastic bag used in this product's packaging. • Keep the polythene materials (bags, etc.) supplied with this machine away from babies and small children at all times. Suffocation can result if polythene materials are brought into contact with the mouth or nose. R CAUTION: • When moving the machine, use the inset grips on both sides, and lift it up slowly. The machine may break or cause injury if dropped. • Be careful not to trap your fingers when opening or closing the cover. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, take care that the power cord is not damaged under the machine. Failing to take these precautions could result in fire or electric shock. • Do not look into the lamp. It can damage your eyes. 12 Handling the Machine's Interior English R WARNING: • Do not remove any covers or screws other than those explicitly mentioned in this manual. Inside this machine are high voltage components that are an electric shock hazard and laser components that could cause blindness. Contact your sales or service representative if any of the machine's internal components require maintenance, adjustment, or repair. • Do not attempt to disassemble or modify this machine. Doing so risks burns and electric shock. Note again that exposure to the laser components inside this machine risks blindness. R CAUTION: • Some of this machine's internal components get very hot. For this reason, take care when removing misfed paper. Not doing so could result in burns. • When removing jammed paper, make sure not to trap or injure your fingers. • When loading paper, take care not to trap or injure your fingers. Handling the Machine's Supplies R WARNING: • Do not use a vacuum cleaner to remove spilled toner (including used toner). Absorbed toner may cause a fire or explosion due to electrical contact flickering inside the vacuum cleaner. However, it is possible to use a vacuum cleaner that is explosion-proof and dust ignition-proof. If toner is spilled on the floor, remove the spilled toner slowly using a wet cloth, so that the toner is not scattered. • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame. • Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so risks fire and burns. Toner will ignite on contact with naked flame. 13 • The following explains the warning messages on the plastic bag used in this product's packaging. • Keep the polythene materials (bags, gloves, etc.) supplied with this machine away from babies and small children at all times. Suffocation can result if polythene materials are brought into contact with the mouth or nose. R CAUTION: • If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary. • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your clothing. If toner comes into contact with your clothing, wash the stained area with cold water. Hot water will set the toner into the fabric and make removing the stain impossible. • If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary. • If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary. • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your skin. If toner comes into contact with your skin, wash the affected area thoroughly with soap and water. • Do not crush or squeeze toner containers. Doing so can cause toner spillage, possibly resulting in dirtying of skin, clothing, and floor, and accidental ingestion. • Store toner (new or used), toner containers, and components that have been in contact with toner out of reach of children. • Our products are engineered to meet high standards of quality and functionality, and we recommend that you use only the expendable supplies available at an authorized dealer. • Keep USB flash memory devices out of reach of children. If a child accidentally swallows an USB flash memory device, consult a doctor immediately. Notes for Users 14 If you continuously print multiple pages, moist or vapor may appear from the paper exit area. However this will not have any impact on the performance of your printer. Be cautious not to touch the surface, or wait until cooled down, and keep children away from the surface. Safety Labels of This Machine English This section explains the machine's safety information labels. Positions of RWARNING and RCAUTION labels This machine has labels and engraved seals for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. CTT140 Do not incinerate toner or toner containers. Toner dust may cause flashback when exposed to an open flame. Do not use the cleaner to suck spilled toner (including used toner). Sucked toner may cause firing or explosion due to electrical contact flickering inside the cleaner. However, it is possible to use the cleaner designed for dust explosion-proof purpose. If toner is spilled over the floor, sweep up spilled toner slowly and clean remainder with wet cloth. Store toner (new or used), toner containers, and components that have been in contact with toner out of reach of children. Do not touch the parts a label indicates. The inside of the machine could be very hot. Do not touch the parts a label indicates. The inside of the machine could be very hot. 15 Power Switch Symbols The meanings of the symbols for the switches on this machine are as follows: 16 • :POWER ON. • :POWER OFF.
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