Ricoh PRSP220NW1 Multifunction Digital Product (Copier/Printer/Scanner) User Manual

Ricoh Company Ltd Multifunction Digital Product (Copier/Printer/Scanner)

User Manual

For safe and correct use, be sure to read Safety Information before using the machine.User Guide
TABLE OF CONTENTSHow to Find Information about Operations and Troubleshooting...............................................................10Operating Manual (Printed)....................................................................................................................... 10Operating Manual (Digital Format)........................................................................................................... 10Help.............................................................................................................................................................. 11How to Read This Manual...............................................................................................................................12Introduction...................................................................................................................................................12Symbols Used in This Manual.....................................................................................................................12Model-Specific Information........................................................................................................................ 12Disclaimer.....................................................................................................................................................13Notes............................................................................................................................................................ 14Note to Administrator.................................................................................................................................. 14About IP Address......................................................................................................................................... 15Differences in Performance/Functions between Different Models.......................................................... 15Differences in Performance/Functions between Different Models.......................................................... 161. Guide to the MachineGuide to Components......................................................................................................................................17Exterior..........................................................................................................................................................17Exterior..........................................................................................................................................................21Interior...........................................................................................................................................................22Control Panel (When Using SP 221S, SP 220SNw, or SP221SNw)....................................................22Control Panel (When Using SP 221SF, SP 220SFNw, or SP221SFNw).............................................. 24Control Panel................................................................................................................................................26Changing Operation Modes.......................................................................................................................... 29Multi-access......................................................................................................................................................30Assigning a Setting to the Short Cut Key........................................................................................................33Assigning a Setting Using the Control Panel..............................................................................................33Assigning a Setting Using Web Image Monitor........................................................................................33Accessing the Function Assigned to the Short Cut Key.............................................................................34Entering Characters..........................................................................................................................................35About Operation Tools....................................................................................................................................372. Paper Specifications and Adding PaperWorkflow for Loading Paper and Configuring Paper Sizes and Types...................................................... 39Loading Paper.................................................................................................................................................. 411Draft 2016/05/27
Loading Paper into Tray 1...........................................................................................................................41Loading Paper into the Bypass Tray...........................................................................................................46Specifying Paper Type and Paper Size Using the Control Panel.................................................................49Specifying the Paper Type.......................................................................................................................... 49Specifying the Standard Paper Size...........................................................................................................50Specifying a Custom Paper Size................................................................................................................ 50Specifying Paper Type and Paper Size Using Smart Organizing Monitor.................................................52Specifying a Custom Paper Size................................................................................................................ 52Specifying Paper Type and Paper Size Using Web Image Monitor...........................................................53Specifying a Custom Paper Size................................................................................................................ 53Specifying Paper Type and Paper Size Using the Printer Driver..................................................................54Supported Paper.............................................................................................................................................. 55Specifications of Paper Types.....................................................................................................................56Non-Recommended Paper Types.............................................................................................................. 58Paper Storage.............................................................................................................................................. 59Print Area......................................................................................................................................................59Placing Originals..............................................................................................................................................62Placing Originals on the Exposure Glass...................................................................................................62Placing Originals in the Auto Document Feeder....................................................................................... 62About Originals............................................................................................................................................633. Printing DocumentsWhat You Can Do with the Printer Function...................................................................................................67Configuring Option Settings and Paper Settings for the Printer....................................................................68When Using Windows................................................................................................................................ 68When Using Mac OS X...............................................................................................................................69Displaying the Printing Preferences Dialog Box.............................................................................................70Displaying the Printing Preferences Dialog Box from the [Start] Menu...................................................70Displaying the Printing Preferences Dialog Box in an Application.......................................................... 70Basic Operation of Printing............................................................................................................................. 72If a Paper Mismatch Occurs....................................................................................................................... 72Canceling a Print Job...................................................................................................................................734. Copying OriginalsWhat You Can Do with the Copier Function..................................................................................................752Draft 2016/05/27
Copier Mode Screen.......................................................................................................................................76Basic Operation of Copying........................................................................................................................... 77Canceling a Copy....................................................................................................................................... 78Making Enlarged or Reduced Copies............................................................................................................80Specifying Reduce/Enlarge....................................................................................................................... 80Making Combined/2-sided Copies.............................................................................................................. 82Specifying Combined and 2-sided Copies............................................................................................... 86Copying an ID Card........................................................................................................................................ 87Specifying the Scan Settings for Copying......................................................................................................89Adjusting Image Density..............................................................................................................................89Selecting the Document Type According to Original............................................................................... 895. Scanning OriginalsWhat You Can Do with the Scanner Function............................................................................................... 91Send Scanned Documents to a Folder on a Client Computer................................................................. 91Send Scanned Documents by E-mail......................................................................................................... 91Scanning Documents from a Client Computer.......................................................................................... 91Scanner Mode Screen.....................................................................................................................................92Registering Scan Destinations......................................................................................................................... 93Modifying Scan Destinations......................................................................................................................98Deleting Scan Destinations..........................................................................................................................99Testing Transmission.....................................................................................................................................99Basic Operation of Scan to Folder...............................................................................................................101Step 1: Printing the Check Sheet.............................................................................................................. 101Step 2: Confirming the User Name and Computer Name.................................................................... 102Step 3: Creating a Shared Folder on a Computer................................................................................. 104Step 4: Specifying Access Privileges for the Created Shared Folder................................................... 105Step 5: Registering a Shared Folder in the Machine's Address Book.................................................. 106Step 6: Send Scanned Files to a Shared Folder.....................................................................................107Basic Operation of Scan to E-mail...............................................................................................................109Step 1: Configuring SMTP and DNS Settings.........................................................................................109Step 2: Registering Destination E-mail Addresses in the Address Book................................................109Step 3: Sending Scanned Files by E-mail................................................................................................110Basic Operation of Scan to FTP....................................................................................................................1133Draft 2016/05/27
Step 1: Configuring SMTP and DNS Settings.........................................................................................113Step 2: Sending Scanned Files to an FTP Server.................................................................................... 113Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key (only SP 221SF, SP220SFNw, and SP 221SFNw)....................................................................................................................116Basic Procedure for Saving Scan Files on a USB Flash Memory Device..................................................118Basic Operation for TWAIN Scanning........................................................................................................120Using TWAIN scanner..............................................................................................................................120TWAIN scanning.......................................................................................................................................120Settings you can configure in the TWAIN dialog box........................................................................... 121Basic Operation for WIA Scanning............................................................................................................. 123Using SANE scanning................................................................................................................................... 124Specifying the Scan Settings for Scanning.................................................................................................. 125Specifying the Scanning Size According to the Size of the Original....................................................125Adjusting Image Density........................................................................................................................... 125Specifying Resolution................................................................................................................................1266. Sending and Receiving a FaxWhat You Can Do with the Fax Function.....................................................................................................127Fax Settings Workflow.................................................................................................................................. 128Types of Transmission and Reception Modes............................................................................................. 129Transmission Mode Selection...................................................................................................................129Reception Mode Selection....................................................................................................................... 129Fax Mode Screen..........................................................................................................................................131Setting the Date and Time............................................................................................................................. 132Registering Fax Destinations......................................................................................................................... 133Registering Fax Destinations Using the Control Panel............................................................................133Registering Fax Destinations Using Web Image Monitor...................................................................... 135Sending a Fax................................................................................................................................................138Selecting Transmission Mode...................................................................................................................138Basic Operation for Sending a Fax......................................................................................................... 139Specifying the Fax Destination................................................................................................................. 141Useful Sending Functions..........................................................................................................................145Specifying the Scan Settings for Faxing.................................................................................................. 148Using the Fax Function from a Computer (LAN-Fax)..................................................................................1514Draft 2016/05/27
Basic Operation for Sending Faxes from a Computer...........................................................................151Configuring Transmission Settings............................................................................................................153Configuring the LAN-Fax Address Book................................................................................................. 153Editing a Fax Cover Sheet........................................................................................................................ 156Receiving a Fax..............................................................................................................................................157Selecting Reception Mode....................................................................................................................... 157Forwarding or Storing Faxes in Memory................................................................................................ 160Lists/Reports Related to Fax......................................................................................................................... 1647. Configuring the Machine Using the Control PanelBasic Operation.............................................................................................................................................165Menu Chart.................................................................................................................................................... 167Copier Features Settings............................................................................................................................... 168Scanner Features Settings............................................................................................................................. 172Fax Transmission Features Settings...............................................................................................................174Fax Features Settings.....................................................................................................................................176Address Book Settings...................................................................................................................................181System Settings...............................................................................................................................................182Tray Paper Settings........................................................................................................................................187Administrator Settings....................................................................................................................................189Printing Lists/Reports..................................................................................................................................... 195Printing the Configuration Page................................................................................................................195Types of Lists/Reports............................................................................................................................... 195Network Settings............................................................................................................................................1978. Configuring the Machine Using UtilitiesAvailable Setting Functions Using Web Image Monitor and Smart Organizing Monitor...................... 201Using Web Image Monitor...........................................................................................................................202Displaying Top Page..................................................................................................................................... 203Changing the Interface Language........................................................................................................... 204Checking the System Information................................................................................................................. 205Status Tab...................................................................................................................................................205Counter Tab............................................................................................................................................... 206Machine Information Tab......................................................................................................................... 207Configuring the System Settings................................................................................................................... 2085Draft 2016/05/27
Sound Volume Adjustment Tab (only SP 221SF, SP 220SFNw, and SP 221SFNw).........................208Tray Paper Settings Tab............................................................................................................................208Copier Tab.................................................................................................................................................209Fax Tab (only SP 221SF, SP 220SFNw, and SP 221SFNw)...............................................................210Toner Management Tab...........................................................................................................................211Interface Tab..............................................................................................................................................211Shortcut to Function Tab............................................................................................................................211Registering Destinations................................................................................................................................ 213Configuring the Network Settings................................................................................................................ 214Network Status Tab...................................................................................................................................214IPv6 Configuration Tab.............................................................................................................................215Network Application Tab......................................................................................................................... 216DNS Tab.................................................................................................................................................... 217Auto E-mail Notification Tab.................................................................................................................... 218SNMP Tab................................................................................................................................................. 218SMTP Tab...................................................................................................................................................219POP3 Tab...................................................................................................................................................220Wireless Tab (only SP 220SNw, SP 221SNw, SP 220SFNw, and SP 221SFNw).......................... 221Google Cloud Tab....................................................................................................................................222Configuring the IPsec Settings.......................................................................................................................223IPsec Global Settings Tab.........................................................................................................................223IPsec Policy List Tab...................................................................................................................................223Printing Lists/Reports..................................................................................................................................... 227Configuring the Administrator Settings.........................................................................................................228Administrator Tab...................................................................................................................................... 228Rest Settings Tab........................................................................................................................................228Backup Setting Tab................................................................................................................................... 229Restore Setting Tab....................................................................................................................................230Set Date/Time Tab....................................................................................................................................231Energy Saver Mode Tab.......................................................................................................................... 232Using Web Image Monitor...........................................................................................................................233Displaying Top Page.................................................................................................................................233Changing the Interface Language........................................................................................................... 2346Draft 2016/05/27
Installing the Help Source File..................................................................................................................235Displaying Help.........................................................................................................................................235Menu.......................................................................................................................................................... 235Home..........................................................................................................................................................236System Settings.......................................................................................................................................... 236Network Settings....................................................................................................................................... 237IPsec Settings............................................................................................................................................. 240Print List/Report......................................................................................................................................... 243Administrator Tools....................................................................................................................................243Using Smart Organizing Monitor.................................................................................................................246Displaying Smart Organizing Monitor Dialog....................................................................................... 246Checking the Status Information...............................................................................................................246Checking the Status Information...............................................................................................................248Configuring the Machine Settings............................................................................................................249Configuring the IPv6 Settings................................................................................................................... 2509. Maintaining the MachineReplacing the Print Cartridge........................................................................................................................253Cautions When Cleaning..............................................................................................................................255Cleaning the Inside of the Machine............................................................................................................. 256Cleaning the Exposure Glass........................................................................................................................257Cleaning the Auto Document Feeder (When Using SP 221SF, SP 220SNw, SP 221SNw, SP220SFNw, and SP 221SFNw)....................................................................................................................258Moving and Transporting the Machine....................................................................................................... 259Disposal......................................................................................................................................................260Where to Inquire....................................................................................................................................... 26010. TroubleshootingError and Status Messages on the Screen...................................................................................................261Error and Status Indicate on the Control Panel........................................................................................... 269Error and Status Messages Appear on Smart Organizing Monitor..........................................................271Clearing Misfeeds......................................................................................................................................... 273Removing Jammed Paper from Tray 1.....................................................................................................273Removing Jammed Paper from the Bypass Tray.....................................................................................275Opening the Rear Cover to Remove Jammed Paper............................................................................. 2767Draft 2016/05/27
Removing Scanning Jams......................................................................................................................... 277When You Cannot Print Test Page............................................................................................................... 279Paper Feed Problems.....................................................................................................................................280Print Quality Problems................................................................................................................................... 282Checking the Condition of the Machine..................................................................................................282Checking the Printer Driver Settings.........................................................................................................283Printer Problems............................................................................................................................................. 284When You Cannot Print Properly.............................................................................................................284When You Cannot Print Clearly...............................................................................................................285When Paper is Not Fed or Ejected Properly...........................................................................................287Copier Problems............................................................................................................................................ 288When You Cannot Make Clear Copies..................................................................................................288When You Cannot Make Copies as Wanted.........................................................................................289Scanner Problems..........................................................................................................................................290When You Cannot Browse the Network to Send a Scan File............................................................... 290When Scanning Is Not Done As Expected............................................................................................. 290Fax Problems..................................................................................................................................................291When You Cannot Send or Receive Fax Messages As Wanted.......................................................... 291When an error code appears on the fax journal or transmission status report....................................292Common Problems.........................................................................................................................................29511. AppendixFunctions and Network Settings Available in an IPv6 Environment.......................................................... 297Available Functions................................................................................................................................... 297Transmission Using IPsec...............................................................................................................................299Encryption and Authentication by IPsec.................................................................................................. 299Security Association.................................................................................................................................. 300Encryption Key Exchange Settings Configuration Flow......................................................................... 301Specifying Encryption Key Exchange Settings........................................................................................301Specifying IPsec Settings on the Computer............................................................................................. 302Enabling and Disabling IPsec Using the Control Panel..........................................................................304Notes About the Toner.................................................................................................................................. 305Specifications of the Machine...................................................................................................................... 306General Function Specifications.............................................................................................................. 3068Draft 2016/05/27
Printer Function Specifications..................................................................................................................308Copier Function Specifications.................................................................................................................308Scanner Function Specifications...............................................................................................................309Fax Function Specifications...................................................................................................................... 310Consumables..................................................................................................................................................312Print Cartridge............................................................................................................................................312Information for This Machine........................................................................................................................313User Information on Electrical & Electronic Equipment (mainly Europe and Asia)..........313Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe).................................................................................................................................................................... 314Environmental Advice for Users (mainly Europe)............................................................... 314Notice To Wireless LAN Interface Users (mainly Europe).................................................315Notes to users in the state of California (Notes to Users in USA) (mainly North America)........................................................................................................................................................................ 316Notes to users in the United States of America (mainly North America)......................... 316Notes to Canadian Users of Wireless Devices (mainly North America)......................... 317Caution.......................................................................................................................................................317ENERGY STAR Program........................................................................................................................... 318Saving Energy............................................................................................................................................319Copyright Information about Installed Applications...................................................................................321expat...........................................................................................................................................................321JPEG LIBRARY............................................................................................................................................321OpenLDAP 2.1.......................................................................................................................................... 321OpenSSL 0.9.8g....................................................................................................................................... 322Trademarks.....................................................................................................................................................325INDEX...........................................................................................................................................................3279Draft 2016/05/27
How to Find Information about Operationsand TroubleshootingYou can find support information about operating the machine and troubleshooting in the OperatingManual (printed), Operating Manual (digital format), and Help (online).Operating Manual (Printed)The following manuals are provided with this machine.Safety InformationThis manual explains the safety precautions that should be followed when using the machine. Besure to read this manual before using the machine.Setup GuideThis manual explains how to setup this machine.It explains the instructions of taking out the machine from the packing box and connecting it to acomputer.MFInitial Guide for FAX (only SP 221SF, SP 220SFNw, and SP221SFNw)MFThis manual explains how to set up the machine. It also explains how to remove the machinefrom the packaging and how to connect it to a computer.Operating Manual (Digital Format)Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM.Viewing from a web browserAccess the Internet from a web browser.Confirm that the computer or the machine is connected to the network.Download the operating manuals from http://www.ricoh.com/.Viewing from the provided CD-ROMOperating manuals can also be viewed from the provided CD-ROM.• When using Windows1. Insert the CD-ROM into the CD-ROM drive.2. Click [Read Manual] and follow the instructions on the screen.The PDF file manual opens.• When using Mac OS X10 opal-p3_mf3_com_user_guide_gb_00228413_eng.xmlDraft 2016/05/27
1. Insert the CD-ROM into the CD-ROM drive.2. Double-click [Manuals.htm] file, located on the CD-ROM root directory.3. Select the language.4. Click [Read PDF manuals].5. Click the manual you want to refer to.The PDF file manual opens.HelpUse the following procedure to open the Help files learn about the printer driver, Web Image Monitor,and Smart Organizing Monitor functions.MFFor details about using Web Image Monitor, see page 201 "Configuring the Machine UsingUtilities".PFor details about using Web Image Monitor, see page 233 "Using Web Image Monitor".Printer driver1. Click [Help] on the printing preferences dialog box.For the procedure on how to open the printing preferences dialog box, see page 70"Displaying the Printing Preferences Dialog Box".PWeb Image Monitor1.PClick on the top right of the screen.PTo display Help, install the help source file beforehand. For details about installing thefile, see page page 233 "Using Web Image Monitor".Smart Organizing Monitor1. Click [Help] on the [Printer Configuration] screen.opal-p3_mf3_com_user_guide_gb_00228413_eng.xml 11Draft 2016/05/27
How to Read This ManualIntroductionThis manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manual carefully before using the machine. Keep this manual in a handyplace for quick reference.Symbols Used in This ManualThis manual uses the following symbols:Indicates points to pay attention to when using the machine, and explanations of likely causes of papermisfeeds, damage to originals, or loss of data. Be sure to read these explanations.Indicates supplementary explanations of the machine’s functions, and instructions on resolving usererrors.[ ]Indicates the names of keys on the machine's display or control panels.Model-Specific InformationThis section explains how you can identify the region your machine belongs to.There is a label on the rear of the machine, located in the position shown below. The label containsdetails that identify the region your machine belongs to. Read the label.MFDCT06512 opal-p3_mf3_com_user_guide_gb_00228414_eng.xmlDraft 2016/05/27
PDCT065The following information is region-specific. Read the information under the symbol that corresponds tothe region of your machine.(mainly Europe and Asia)If the label contains the following, your machine is a region A model:• CODE XXXX -27• 220–240 V(mainly North America)If the label contains the following, your machine is a region B model:• CODE XXXX -17• 120–127 V• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is aRegion A model, refer to the metric units. If your machine is a Region B model, refer to the inchunits.DisclaimerTo the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for anydamages whatsoever arising out of failures of this machine, losses of the registered data, or the use ornon-use of this product and operation manuals provided with it.Make sure that you always copy or have backups of the data registered in this machine. Documents ordata might be erased due to your operational errors or malfunctions of the machine.In no event will the manufacturer be responsible for any documents created by you using this machine orany results from the data executed by you.For good output quality, the manufacturer recommends that you use genuine toner from themanufacturer.opal-p3_mf3_com_user_guide_gb_00228414_eng.xml 13Draft 2016/05/27
NotesContents of this manual are subject to change without prior notice.The manufacturer shall not be responsible for any damage or expense that might result from the use ofparts other than genuine parts from the manufacturer with your office products.Some illustrations in this manual might be slightly different from the machine.Note to AdministratorMFPasswordCertain configurations of this machine can be password-protected to prevent unauthorized modificationsby others. We strongly recommend you to create your own password immediately.The following are the operations that can be password-protected:• Entering the [Address Book], [Network Settings], or [Admin. Tools] menu using the control panelYou can access these menus without a password by factory default.The setting for creating a password can be found in [Admin. Tools].• Configuring the machine using Web Image MonitorYou can configure the machine using Web Image Monitor without a password by factory default.The setting for creating a password can be found in [Administrator Settings].For details about creating passwords, see page 189 "Administrator Settings" or page 165"Configuring the Machine Using the Control Panel".PPasswordWhen you log in to this printer, you will be prompted to enter the password. We strongly recommendyou to change the factory default password immediately to prevent information leakage andunauthorized operations by others.You will be prompted to enter your password when you attempt to change printer settings configuredusing Web Image Monitor.To use the factory default password, leave the password blank when using Web Image Monitor.To Change password for Web Image Monitor, you need to log on as an Administrator, and then makethe necessary settings.For details about setting a password, see page 233 "Using Web Image Monitor".14 opal-p3_mf3_com_user_guide_gb_00228414_eng.xmlDraft 2016/05/27
About IP AddressIn this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that arerelevant to the environment you are using.MFDifferences in Performance/Functions between Different ModelsThe differences in main performance/functions between different models are as follows:SP 221S SP 220SNwSP 221SNw SP 221SF SP 220SFNwSP 221SFNwFax Not available Not available Available(Standard)Available(Standard)ADF Not available Available(Standard)Available(Standard)Available(Standard)PCL driver Not available Available Not available AvailableEthernet Port(Network)Not available Available Not available AvailableWireless LAN Not available Available Not available AvailableScan toEmail/FTP/FolderNot available Available Not available AvailableTonerManagement(Toner LevelIndication)Not available Not available Available*1 Available*1Paperless FAX*2 Not available Not available Not available AvailableSP 221S SP 221SFFax Not available Available(Standard)ADF Not available Available(Standard)opal-p3_mf3_com_user_guide_gb_00228414_eng.xml 15Draft 2016/05/27
SP 221S SP 221SFEthernet Port(Network)Not available Not availableWireless LAN Not available Not availableScan toEmail/FTP/FolderNot available Not availableTonerManagement(Toner LevelIndication)Not availableAvailableAvailable*1Paperless FAX*2 Not available Not available*1 Depending on the [Toner End Option] setting, the toner management (toner level indication) function may notbe available. For [Toner End Option], see page 182 "System Settings".*2 "Paperless FAX" refers to the function that allows you to store faxes in memory and print only the ones youwant, thus saving paper. "Paperless FAX" refers to [Reception File Processing] and [Notify Forward Status]that can be specified using the machine's control panel and [Fax Received File Processing] that can bespecified using Web Image Monitor. For details, see page 176 "Fax Features Settings" and page 208"Configuring the System Settings".PDifferences in Performance/Functions between Different ModelsThe differences in main performance/functions between different models are as follows:SP 221 SP 220NwSP 221NwEthernet Port (Network) Not available AvailableWireless LAN Not available Available16 opal-p3_mf3_com_user_guide_gb_00228414_eng.xmlDraft 2016/05/27
1. Guide to the MachineThis chapter describes preparations for using the machine and its operating instructions.Guide to ComponentsThis section introduces the names of the various parts on the front and rear side of the machine andoutlines their functions.MFExteriorDCT0672816374591011141312161517No. Name Description1 Exposure Glass Place originals here sheet by sheet.2 Control Panel Contains a screen and keys for machine control.3 Front Cover Open this cover to replace the print cartridge or remove jammedpaper.4 Stop Fences Raise this fence to prevent paper from falling off.5 Bypass Tray This tray can hold one sheet of plain paper.opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 17Draft 2016/05/27
No. Name Description5 Cover for the ExposureGlassOpen this cover to place originals on the exposure glass.6 Tray 1 This tray can hold up to 150 sheets of plain paper.10 Auto Document Feeder(Exposure Glass Cover)The ADF is integrated with the exposure glass cover. Open thiscover to place documents on the exposure glass.11 Input Tray for the ADF Place stacks of originals here. They will feed in automatically. Thistray can hold up to 35 sheets of plain paper.11 Tray Cover Attach this cover when you extend the tray.12 ADF Cover Open this cover to remove originals jammed in the ADF.13 Rear Cover Open this cover to remove jammed paper.14 External TelephoneConnectorFor connecting an external telephone.14 G3 (analog) LineInterface ConnectorFor connecting a telephone line.15 USB Port For connecting the machine to a computer using a USB cable.16 Ethernet Port For connecting the machine to the network using a networkinterface cable.1. Guide to the Machine18 opal-p3_mf3_com_user_guide_gb_00228417_eng.xmlDraft 2016/05/27
DCT881291637845111012151413171618No. Name Description1 Exposure Glass Place originals here sheet by sheet.2 Control Panel Contains a screen and keys for machine control.3 Front Cover Open this cover to replace the print cartridge or remove jammedpaper.4 Stop Fences Raise this fence to prevent paper from falling off.5 Bypass Tray This tray can hold one sheet of plain paper.5 Cover for the ExposureGlassOpen this cover to place originals on the exposure glass.6 Tray 1 This tray can hold up to 150 sheets of plain paper.8 Handset Enables you to use the machine as a telephone.10 Auto Document Feeder(Exposure Glass Cover)The ADF is integrated with the exposure glass cover. Open thiscover to place documents on the exposure glass.11 Input Tray for the ADF Place stacks of originals here. They will feed in automatically. Thistray can hold up to 35 sheets of plain paper.11 Tray Cover Attach this cover when you extend the tray.Guide to Componentsopal-p3_mf3_com_user_guide_gb_00228417_eng.xml 19Draft 2016/05/27
No. Name Description12 ADF Cover Open this cover to remove originals jammed in the ADF.13 Rear Cover Open this cover to remove jammed paper.14 External TelephoneConnectorFor connecting an external telephone.14 G3 (analog) LineInterface ConnectorFor connecting a telephone line.15 USB Port For connecting the machine to a computer using a USB cable.16 Ethernet Port For connecting the machine to the network using a networkinterface cable.• If it is difficult to take printed paper out of the output tray, you can lift the control panel and make iteasier to take the printed paper out.DSG1021. Guide to the Machine20 opal-p3_mf3_com_user_guide_gb_00228417_eng.xmlDraft 2016/05/27
PExteriorDCT83121115678910 121315141643No. Name Description1 Stop Fences Raise this fence to prevent paper from falling off.2 Front Cover Lift up this cover to replace consumables or clear a paper jam.3 Bypass Tray This tray can hold one sheet of plain paper.4 Tray 1 This tray can hold up to 150 sheets of plain paper.6 Rear Cover Open this cover to deliver sheets face up or remove jammedpaper.7 USB Port Use a USB cable to connect the printer to the host computer.8 Ethernet Port Use a network interface cable to connect the printer to thenetwork.9 Tray 1 Cover Attach this cover when you extend the tray.xx Control Panel The keys to operate the machine and the indicators for checkingthe status of the machine are on this control panel. For details, seepage 26 "Control Panel".Guide to Componentsopal-p3_mf3_com_user_guide_gb_00228417_eng.xml 21Draft 2016/05/27
InteriorDCT0641No. Name Description1 Print Cartridge A replacement consumable that is required to make prints onpaper. It needs to be replaced when the Toner/Paper Endindicator flashes red. For details about replacing the cartridge, seepage 253 "Replacing the Print Cartridge".MFControl Panel (When Using SP 221S, SP 220SNw, or SP221SNw)DSH10712345 6 7 8 9 10 1112 1713 14 15 16 18DSH10712345 6 7 8 9 10 1112 1713 14 15 16 181. Guide to the Machine22 opal-p3_mf3_com_user_guide_gb_00228417_eng.xmlDraft 2016/05/27
No. Name Description1 [Image Quality] key Press to select the scan quality for the current job.2 [Shortcut to Func.] key Press to use the function pre-assigned to this key.3 [Density] key Press to adjust the image density for the current job.4 [Copy] key Press to switch the machine to copier mode.5 [Scanner] key Press to switch the machine to scanner mode.6 Screen Displays the current status and messages.7 Scroll Keys Press to move the cursor in the direction indicated by the key.8 Number Keys Press to enter numerical values when specifying settings such asfax numbers and copy quantities or to enter letters when specifyingnames.9 [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning,fax transmission/reception, and other actions in progress.10 [User Tools] key Press to display the menu for configuring the machine's systemsettings.11 [Power] key This indicator lights up blue when the machine is turned on. Itflashes when a print job is received and during printing, scanning,or fax transmission/reception.12 [Wi-Fi Direct] key (onlySP 220SNw and SP221SNw)Press this key to activate or deactivate the Wi-Fi Direct function.Pressing this key while Wi-Fi is disabled activates Wi-Fi andreboots the machine automatically. This indicator lights blue whenthe Wi-Fi Direct function is active.14 Selection keys Press the key underneath an item shown on the bottom line of thescreen to select it.15 Data In Indicator This indicator lights blue when the machine receives print datafrom the host device.16 [Back] key Press to cancel the last operation or to return to the previous levelof the menu tree.17 Alert Indicator This indicator lights up red when the machine runs out of paper orconsumables, when the paper settings do not match the settingsspecified by the driver, or when other errors occur. It flashes whenthe toner is nearly empty.Guide to Componentsopal-p3_mf3_com_user_guide_gb_00228417_eng.xml 23Draft 2016/05/27
No. Name Description18 [OK] Key Press to confirm settings and specified values, or to move to thenext menu level.19 [Start] key Press to start fax transmission/reception, scanning, or copying.MFControl Panel (When Using SP 221SF, SP 220SFNw, or SP221SFNw)1234567 8 9 10 11 12 1314 15 16 17 18 19 20 21 22 24DSH108231234567 8 9 10 11 12 1314 15 16 17 18 19 20 21 22 24DSH10823No. Name Description1 [On Hook Dial] key Press to use on-hook dialing to check the destination's status whensending a fax.2 [Address Book] key Press to select a scan or fax destination from the Address Book.3 [Image Quality] key Press to select the scan quality for the current job.4 [Shortcut to Func.] key Press to use the function pre-assigned to this key.5 [Density] key Press to adjust the image density for the current job.6 [Copy] key Press to switch the machine to copier mode.7 [Scanner] key Press to switch the machine to scanner mode.1. Guide to the Machine24 opal-p3_mf3_com_user_guide_gb_00228417_eng.xmlDraft 2016/05/27
No. Name Description8 Screen Displays the current status and messages.9 Scroll Keys Press to move the cursor in the direction indicated by the key.10 Number Keys Press to enter numerical values when specifying settings such asfax numbers and copy quantities or to enter letters when specifyingnames.11 [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning,fax transmission/reception, and other actions in progress.12 [User Tools] key Press to display the menu for configuring the machine's systemsettings.13 [Power] key This indicator lights up blue when the machine is turned on. Itflashes when a print job is received and during printing, scanning,or fax transmission/reception.14 One Touch buttons Press to select a scan or fax Quick Dial destination.15 [Pause/Redial] key Press to insert a pause in a fax number or to display the last usedscan or fax destination.16 [Shift] key Press to use the Quick Dial numbers 5 to 8 when specifying a scanor fax destination using the One Touch buttons.17 [Wi-Fi Direct] key (onlySP 220SFNw and SP221SFNw)Press this key to activate or deactivate the Wi-Fi Direct function.Pressing this key while Wi-Fi is disabled activates Wi-Fi andreboots the machine automatically. This indicator lights blue whenthe Wi-Fi Direct function is active.19 [Facsimile] key Press to switch the machine to fax mode.20 Selection keys Press the key underneath an item shown on the bottom line of thescreen to select it.21 Data In Indicator This indicator lights blue when the machine receives print datafrom the host device.22 [Back] key Press to cancel the last operation or to return to the previous levelof the menu tree.23 Alert Indicator This indicator lights up red when the machine runs out of paper orconsumables, when the paper settings do not match the settingsGuide to Componentsopal-p3_mf3_com_user_guide_gb_00228417_eng.xml 25Draft 2016/05/27
No. Name Descriptionspecified by the driver, or when other errors occur. It flashes whenthe toner is nearly empty.24 [OK] Key Press to confirm settings and specified values, or to move to thenext menu level.25 [Start] key Press to start fax transmission/reception, scanning, or copying.PControl PanelThis section introduces the names of the parts of the control panel and explains their functions.12345678DSH1091. Guide to the Machine26 opal-p3_mf3_com_user_guide_gb_00228417_eng.xmlDraft 2016/05/27
12345678DSH109No. Name Description1 [Power] key This indicator lights blue when the machine is turned on. It flasheswhen a print job is received.2 [Wi-Fi Direct] key (onlySP 220Nw and SP221Nw)Press this key to activate or deactivate the Wi-Fi Direct function.Pressing this key while Wi-Fi is disabled activates Wi-Fi andreboots the machine automatically. This indicator lights blue whenthe Wi-Fi Direct function is active.3 Network Indicator(only SP 220Nw andSP 221Nw)This indicator lights blue when the network is connected.4 [Stop] key Press this key once to pause a job that is currently printing. Tocancel a job, press it again.5 [Start] key Press to restart the printing job.6 Data In Indicator This indicator lights blue when the machine receives print datafrom the host device.7 Toner/Paper EndIndicatorThis indicator lights red when the machine runs out of paper ortoner. It flashes when the toner is nearly empty.8 Alert Indicator This indicator flashes red when paper jams occur, and it lightswhen the paper settings do not match the settings specified by thedriver, and when other errors occur.Guide to Componentsopal-p3_mf3_com_user_guide_gb_00228417_eng.xml 27Draft 2016/05/27
• For details about printing a list of the machine's configurations or about doing a test print usingSmart Organizing Monitor, see page 246 "Using Smart Organizing Monitor".1. Guide to the Machine28 opal-p3_mf3_com_user_guide_gb_00228417_eng.xmlDraft 2016/05/27
MFChanging Operation ModesYou can switch between copier, scanner, and fax modes by pressing the corresponding keys.Press the [Copy], [Scanner], or [Facsimile] (only SP 221SF, SP 220SFNw, and SP 221SFNw) key toactivate each mode. While in each mode, the corresponding key lights up.DSH140Function PriorityBy default, copy mode is selected when the machine is turned on, or if the preset [System AutoReset Timer] time passes with no operation while the initial screen of the current mode is displayed.You can change the selected mode using [Function Priority] under [Admin. Tools].For details about [System Auto Reset Timer] or [Function Priority], see page 189 "AdministratorSettings".Changing Operation Modesopal-p3_mf3_com_user_guide_gb_00228418_eng.xml 29Draft 2016/05/27
MFMulti-accessThis machine can perform multiple jobs using different functions, such as copying and faxing, at thesame time. Performing multiple functions simultaneously is called “Multi-access”.The following table shows the functions that can be performed simultaneously.Current job Job that you want to execute simultaneouslyCopying • Fax memory transmission• Fax memory reception• Receiving a print job from a computer (the actual printing startsafter copying is finished)• Receiving a LAN-Fax job from a computer• LAN-Fax transmissionScanning • Fax memory transmission• Fax immediate printing• Fax memory reception• Printing a fax received in the machine's memory• Printing• Receiving a LAN-Fax job from a computer• LAN-Fax transmissionScanning a fax into themachine's memory beforetransmission• Fax memory transmission• Fax immediate printing• Fax memory reception• Printing a fax received in the machine's memory• Printing• Receiving a LAN-Fax job from a computerFax immediate transmission(scanning an original andsending it simultaneously)• Printing a fax received in the machine's memory• Printing• Receiving a LAN-Fax job from a computerFax memory transmission(sending a fax that has alreadybeen stored in the machine'smemory)• Copying• Scanning• Scanning a fax into the machine's memory before transmission• Printing a fax received in the machine's memory1. Guide to the Machine30 opal-p3_mf3_com_user_guide_gb_00228419_eng.xmlDraft 2016/05/27
Current job Job that you want to execute simultaneously• Printing• Receiving a LAN-Fax job from a computerFax immediate printing(receiving a fax and printing itsimultaneously)• Scanning *1• Scanning a fax into the machine's memory before transmission• Receiving a LAN-Fax job from a computerFax memory reception (storinga received fax into themachine's memory)• Copying• Scanning• Scanning a fax into the machine's memory before transmission• Receiving a LAN-Fax job from a computerPrinting a fax received in themachine's memory• Scanning *1• Scanning a fax into the machine's memory before transmission• Fax immediate transmission• Fax memory transmission• Receiving a LAN-Fax job from a computer• LAN-Fax transmissionPrinting • Scanning• Scanning a fax into the machine's memory before transmission• Fax immediate transmission• Fax memory transmission• LAN-Fax transmissionReceiving a LAN-Fax job froma computer• Copying• Scanning• Fax immediate printing• Fax memory reception• Printing a fax received in the machine's memory• LAN-Fax transmissionLAN-Fax transmission • Copying• Scanning• Scanning a fax into the machine's memory before transmission• Printing a fax received in the machine's memoryMulti-accessopal-p3_mf3_com_user_guide_gb_00228419_eng.xml 31Draft 2016/05/27
Current job Job that you want to execute simultaneously• Printing• Receiving a LAN-Fax job from a computer*1 Fax printing may take longer than normal if you scan using the control panel at the same time, especiallywhen scanning multiple pages using the exposure glass.• If you try to use a function that cannot be performed simultaneously, you will hear a beep soundfrom the machine or see a failure message pop up on your computer screen. In this case, try againafter the current job is finished.1. Guide to the Machine32 opal-p3_mf3_com_user_guide_gb_00228419_eng.xmlDraft 2016/05/27
MFAssigning a Setting to the Short Cut KeyYou can access a frequently-used setting with a single keystroke by assigning the setting to the [Shortcutto Func.] key.You can configure settings for the following 3 function:• ID Card Copy Mode• Fax Immediate TX• Select Scanner Dest.Assigning a Setting Using the Control Panel1. Press the [User Tools] key.2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.3. If you are requested to enter a password, enter the password using the number keys,and then press the [OK] key.4. Press the [ ] or [ ] key to select [Shortcut to Function], and then press the [OK] key.5. Press the [ ] or [ ] key to select the setting you want to configure, and then press the[OK] key.6. Press the [User Tools] key to return to the initial screen.• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].Assigning a Setting Using Web Image Monitor1. Start the Web browser, and enter "http://(the machine's IP address or host name)/" inthe address bar.2. Click [System Settings].3. Click the [Shortcut to Function] tab.4. Specify the setting you want to configure from [Shortcut to Function].5. Enter the administrator password.6. Click [OK].7. Close the Web browser.• For details about [Administrator], see page 228 "Configuring the Administrator Settings".Assigning a Setting to the Short Cut Keyopal-p3_mf3_com_user_guide_gb_00228420_eng.xml 33Draft 2016/05/27
Accessing the Function Assigned to the Short Cut Key1. Press the [Shortcut to Func.] key.DSH141The function assigned to the [Shortcut to Func.] key is displayed.1. Guide to the Machine34 opal-p3_mf3_com_user_guide_gb_00228420_eng.xmlDraft 2016/05/27
MFEntering CharactersTo enter characters, use keys as follows:To enter a digitPress a number key.To delete a characterPress the [ ] key.To enter a fax number• To enter a numberUse the number keys.• To enter characters other than digits" ": Press [ ]." ": Press [ ]." ": Press [ ].Pause: Press the [Pause/Redial] key. "P" appears on the screen.Space: Press the [ ] key.To enter a nameLetters, numbers, and symbols can be entered using the number keys.To enter two characters consecutively that use the same number key, press the [ ] key to move thecursor before entering the second character.DCT843\~• Characters you can enter depend on the setting you are configuring.Entering Charactersopal-p3_mf3_com_user_guide_gb_00228421_eng.xml 35Draft 2016/05/27
• If the number you entered is too large or too small for the setting, it will not be accepted. If youpress the [OK] key, the machine will increase or decrease the number to the minimum or maximumvalue for the setting.1. Guide to the Machine36 opal-p3_mf3_com_user_guide_gb_00228421_eng.xmlDraft 2016/05/27
About Operation ToolsThis section explains the operation tools of this machine.MFControl PanelMFThe control panel contains a screen and keys for controlling the machine. They allow you toconfigure the machine's various settings.MFFor details about how to use the control panel, see page 165 "Configuring the Machine Usingthe Control Panel".PControl PanelPThe control panel contains keys for controlling the machine.Smart Organizing MonitorInstall this utility on your computer from the included CD-ROM before using it.Using Smart Organizing Monitor, you can check the machine's status, configure its settings, and useother functions.For details about how to use Smart Organizing Monitor, see page 246 "Using Smart OrganizingMonitor".Web Image MonitorYou can check the machine's status and configure its settings by accessing the machine directly usingWeb Image Monitor.MFFor details about how to use Web Image Monitor, see page 201 "Configuring the MachineUsing Utilities".PFor details about how to use Web Image Monitor, see page 233 "Using Web Image Monitor".About Operation Toolsopal-p3_mf3_com_user_guide_gb_00228422_eng.xml 37Draft 2016/05/27
1. Guide to the Machine38 opal-p3_mf3_com_user_guide_gb_00228422_eng.xmlDraft 2016/05/27
2. Paper Specifications and AddingPaperThis chapter describes how to load paper and originals, and about their specifications.Workflow for Loading Paper and ConfiguringPaper Sizes and TypesThis section explains how to load paper and the operations required after loading paper.After doing the following procedures, you can copy or print on the paper that is loaded in the machine.MF1 Load paper into the paper tray.MF2 Specify the paper type and size using the control panel, Web Image Monitor, or SmartOrganizing Monitor.MF3 Specify the paper type and size on the printer driver.P1 Load paper into the paper tray.P2 Specify the paper type and size using Web Image Monitor or Smart Organizing Monitor.P3 Specify the paper type and size on the printer driver.For details about the procedures, refer to the next page.Procedure Reference1• When loading paper into Tray 1See page 41 "Loading Paper into Tray 1".• When loading paper into the bypass traySee page 46 "Loading Paper into the Bypass Tray".2•MFWhen using the control panelMFSee page 49 "Specifying Paper Type and Paper Size Usingthe Control Panel".• When using Web Image MonitorSee page 53 "Specifying Paper Type and Paper Size Using WebImage Monitor".• When using Smart Organizing MonitorSee page 52 "Specifying Paper Type and Paper Size Using SmartOrganizing Monitor".opal-p3_mf3_com_user_guide_gb_00228425_eng.xml 39Draft 2016/05/27
Procedure Reference3See page 54 "Specifying Paper Type and Paper Size Using the PrinterDriver".For details about supported paper, see page 55 "Supported Paper".2. Paper Specifications and Adding Paper40 opal-p3_mf3_com_user_guide_gb_00228425_eng.xmlDraft 2016/05/27
Loading PaperThis sections explains how to load paper into the paper tray and bypass tray.• When loading paper, take care not to trap or injure your fingers.For information about supported paper, precautions for storing paper, and print areas, see page 55"Supported Paper".• When loading paper, be sure to configure the paper size and paper type for the bypass tray andTray 1. When printing a document, specify the paper size and paper type and select the papertray in the printer driver so that the settings configured when paper is loaded can be used forprinting.Loading Paper into Tray 1To load paper longer than A4 (297 mm), extend this tray. For details, see page 44 "Extending Tray 1to load paper".1. Pull Tray 1 out slowly, and then remove it using both hands.DCT063Place the tray on a flat surface.Loading Paperopal-p3_mf3_com_user_guide_gb_00228426_eng.xml 41Draft 2016/05/27
2. Pinch the clips on the side paper guides and slide them to match the standard size.DCT0303. Pinch the end paper guide and slide it inward to match the standard size.DCT031When loading A5 SEF, A4 or letter size paper, align the paper guide to the following position:DCT8714. Fan the paper before loading it in the tray.5. Load the new paper stack print side down.Make sure paper is not stacked higher than the upper limit marked inside the tray.2. Paper Specifications and Adding Paper42 opal-p3_mf3_com_user_guide_gb_00228426_eng.xmlDraft 2016/05/27
DCT0326. Check there are no gaps between the paper and the paper guides (both side and endpaper guides).DCT0497. Carefully push Tray 1 straight into the machine.DCT011To avoid paper jams, make sure the tray is securely inserted.To deliver the sheets face up, open the rear cover.Loading Paperopal-p3_mf3_com_user_guide_gb_00228426_eng.xml 43Draft 2016/05/27
DCT037• Sheets can be delivered face down from the output tray without opening the rear cover.Extending Tray 1 to load paperThis section explains how to load paper longer than A4 (297 mm) into the machine.1. Remove the tray cover by pushing its center.DSG1162. Pull Tray 1 out slowly, and then remove it using both hands.2. Paper Specifications and Adding Paper44 opal-p3_mf3_com_user_guide_gb_00228426_eng.xmlDraft 2016/05/27
3. Release the extender locks on both sides of the tray, and then pull out the extender.DCT034Make sure the extender's inner surface and the scale are aligned.You can adjust the length of the extender in three steps. When using A5 SEF, A4 or letter sizepaper, adjust the length to the position indicated by the mark " " in the tray.DCT042When using legal size paper, adjust the length to the position indicated by the mark " " in thetray.DCT042Loading Paperopal-p3_mf3_com_user_guide_gb_00228426_eng.xml 45Draft 2016/05/27
4. Pull out the extender and lock it.DCT0335. Follow Steps 2 to 7 in "Loading Paper into Tray 1".6. Attach the tray cover.DCT038• Legal paper or custom-size paper longer than A4 must be loaded without attaching the tray cover.( only)Loading Paper into the Bypass Tray•MFDo not load paper in the bypass tray unless the message "Ready" is displayed.•PDo not load paper in the bypass tray unless the message "Ready" appears in SmartOrganizing Monitor.2. Paper Specifications and Adding Paper46 opal-p3_mf3_com_user_guide_gb_00228426_eng.xmlDraft 2016/05/27
1. Open the bypass tray.DCT0292. Slide the side guides outward, load paper with the print side up, and then push in until itstops against the machine.DCT0133. Adjust the side guides to the paper width.DCT014To deliver the sheets face up, open the rear cover.Loading Paperopal-p3_mf3_com_user_guide_gb_00228426_eng.xml 47Draft 2016/05/27
DCT037• Sheets can be delivered face down from the output tray without opening the rear cover.2. Paper Specifications and Adding Paper48 opal-p3_mf3_com_user_guide_gb_00228426_eng.xmlDraft 2016/05/27
MFSpecifying Paper Type and Paper Size Usingthe Control PanelThis section describes how to specify the paper size and paper type using the control panel.• Paper type and size can also be specified using the printer driver. For details, see the printer driverHelp.• For prints from the bypass tray, you can select to print according to either the printer driver settingsor the control panel settings with [Bypass Tray Priority] under [Tray Paper Settings]. For detailsabout [Bypass Tray Priority], see page 187 "Tray Paper Settings".• If [Auto Continue] under [System Settings] is enabled, printing stops temporarily if a paper type/size error is detected. The printing restarts automatically with the settings made with the controlpanel after about ten seconds. For details about [Auto Continue], see page 182 "System Settings".Specifying the Paper TypeThis section describes how to specify the paper type.1. Press the [User Tools] key.DSH1422. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.3. Press the [ ] or [ ] key to select the paper type setting for the desired tray, and thenpress the [OK] key.4. Press the [ ] or [ ] key to select the desired paper type, and then press the [OK] key.5. Press the [User Tools] key to return to the initial screen.• You can press the [Back] key to exit to the previous level of the menu tree.Specifying Paper Type and Paper Size Using the Control Panelopal-p3_mf3_com_user_guide_gb_00228427_eng.xml 49Draft 2016/05/27
Specifying the Standard Paper SizeThis section describes how to specify the standard paper size.1. Press the [User Tools] key.DSH1422. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then pressthe [OK] key.4. Press the [ ], [ ],[ ], or [ ] key to select the desired paper size, and then press the [OK]key.5. Press the [User Tools] key to return to the initial screen.• You can press the [Back] key to exit to the previous level of the menu tree.Specifying a Custom Paper SizeThis section describes how to specify a custom paper size.• When you perform printing, make sure that the paper size specified with the printer driver matchesthe paper size specified with the control panel. If a paper size mismatch occurs, a messageappears on the display. To ignore the error and print using mismatched paper, see page 72 "If aPaper Mismatch Occurs".2. Paper Specifications and Adding Paper50 opal-p3_mf3_com_user_guide_gb_00228427_eng.xmlDraft 2016/05/27
1. Press the [User Tools] key.DSH1422. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then pressthe [OK] key.4. Press the [ ], [ ], [ ], or [ ] key to select [Custom Size], and then press the [OK] key.5. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.6. Enter the width using number keys, and then press the [OK] key.To enter a decimal point, press [ ].7. Enter the length using number keys, and then press the [OK] key.To enter a decimal point, press [ ].8. Press the [User Tools] key to return to the initial screen.• You can press the [Back] key to exit to the previous level of the menu tree.Specifying Paper Type and Paper Size Using the Control Panelopal-p3_mf3_com_user_guide_gb_00228427_eng.xml 51Draft 2016/05/27
Specifying Paper Type and Paper Size UsingSmart Organizing MonitorThe procedure in this section is an example based on Windows 7. The actual procedure may varydepending on the operating system you are using.1. On the [Start] menu, click [All Programs].2. Click [Smart Organizing Monitor].3. Click [Smart Organizing Monitor Status].4. If the machine you are using is not selected, click [Connect Printer].5. Click [Search Network Printer] or input the IP Address of the machine, and then select themachine's model.6. Click [OK].7. On the [User Tools] tab, click [Printer Configuration].If you are requested to enter an access code, enter the access code and then click [OK].The default access code is "Admin".8. Select the paper type and paper size, and then click [OK].9. Click [Close].Specifying a Custom Paper Size1. On the [Start] menu, click [All Programs].2. Click [Smart Organizing Monitor].3. Click [Smart Organizing Monitor Status].4. If the machine you are using is not selected, click [Connect Printer], and then select themachine's model.5. Click [OK].6. On the [User Tools] tab, click [Printer Configuration].If you are requested to enter an access code, enter the access code and then click [OK].The default access code is "Admin".7. On the [Paper Input] tab, select [Custom Paper Size] in the [Paper Size] list.8. In the [Unit] list, select [mm] or [inch].9. In the [Horizontal] box and [Vertical] box, specify the width and length.10. Click [OK].11. Click [Close].2. Paper Specifications and Adding Paper52 opal-p3_mf3_com_user_guide_gb_00228428_eng.xmlDraft 2016/05/27
Specifying Paper Type and Paper Size UsingWeb Image MonitorThis section describes how to specify the paper size and paper type using Web Image Monitor.1. Start the web browser and access the machine by entering its IP address.2. Click [System Settings].3. Select the paper type and paper size for the desired tray.4. Enter the administrator password if required.5. Click [OK].6. Close the web browser.Specifying a Custom Paper Size1. Start the web browser and access the machine by entering its IP address.2. Click [System Settings].3. Select [Custom Size] in the [Paper Size] list.4. Select [mm] or [inch] and specify the width and length.5. Enter the administrator password if required.6. Click [OK].7. Close the web browser.Specifying Paper Type and Paper Size Using Web Image Monitoropal-p3_mf3_com_user_guide_gb_00229282_eng.xml 53Draft 2016/05/27
Specifying Paper Type and Paper Size Usingthe Printer Driver• Make sure that the paper type and size specified with the printer driver matches the paper typeand size loaded in the tray. Since this machine does not detect the paper size automatically, thetype or size of the paper may be mismatched and the print job may not print correctly.1. Open the [Printing Preferences] dialog box from the printer driver.For information of how to open the printer driver properties from [Devices and Printers], seepage 70 "Displaying the Printing Preferences Dialog Box".2. Click the [Paper] tab.3. In the [Input Tray] list, select the paper tray you want to print onto.4. In the [Paper Type] list, select the type of paper that is loaded in the paper tray.5. In the [Document Size] list, select the paper size that is loaded in the paper tray.6. Click [OK].2. Paper Specifications and Adding Paper54 opal-p3_mf3_com_user_guide_gb_00228429_eng.xmlDraft 2016/05/27
Supported Paper•PAfter loading paper in the tray, specify the paper type and size using Smart OrganizingMonitor and the printer driver. This machine does not detect the paper size automatically.•MFAfter loading paper in the tray, specify the paper type and size using the control panel orusing Smart Organizing Monitor and printer driver. This machine does not detect the paper sizeautomatically.• When loading custom size paper, specify the width and length using the control panel and theprinter driver.Type Size Weight CapacityPlain PaperRecycledThick Paper 1Thin PaperLetterheadPreprinted PaperPrepunched PaperBond PaperCardstockColor PaperA4, 81/2 × 11, B5 JIS, B6 JIS,A5 LEF, A5 SEF, A6, 81/2 ×14, 81/2 × 13, 8.5 × 13.4, 8.5× 13.6, 16K, 8.11 × 13.3,51/2 × 81/252 to 162 g/m2(14 to 43 lb.)• Tray 1150 sheets• Bypass tray1 sheet(80 g/m2, 20 lb.)Plain PaperRecycledThick Paper 1Thin PaperLetterheadPreprinted PaperPrepunched PaperBond PaperCardstockColor PaperCustom size:100 to 216 mm in width,148 to 356 mm in length(3.94 to 8.50 inches in width,5.83 to 14.02 inches in length)52 to 162 g/m2(14 to 43 lb.)• Tray 1150 sheets• Bypass tray1 sheet(80 g/m2, 20 lb.)Supported Paperopal-p3_mf3_com_user_guide_gb_00228430_eng.xml 55Draft 2016/05/27
Specifications of Paper TypesThe following tables describe the types of paper that can be used with this machine.• Depending on the paper type, the toner may take a while to dry. Before handling printed sheets,make sure that they have fully dried. Otherwise, the toner may smudge.• Print quality can be guaranteed only if recommended paper is used. For more information aboutthe recommended paper, contact your sales or service representative.Plain PaperItem DescriptionPaper thickness 65 to 99 g/m2 (17 to 27 lb.)Supported paper tray Tray 1 and bypass trayThick Paper 1Item DescriptionPaper thickness 100 to 130 g/m2 (27 to 35 lb.)Supported paper tray Tray 1 and bypass trayThin PaperItem DescriptionPaper thickness 52 to 64 g/m2 (14 to 16 lb.)Supported paper tray Tray 1 and bypass trayRecycled PaperItem DescriptionPaper thickness 75 to 90 g/m2 (20 to 24 lb.)2. Paper Specifications and Adding Paper56 opal-p3_mf3_com_user_guide_gb_00228430_eng.xmlDraft 2016/05/27
Item DescriptionSupported paper tray Tray 1 and bypass trayNotes If the paper thickness is outside the specified range, select [Thin Paper],[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].Color PaperItem DescriptionPaper thickness 75 to 90 g/m2 (20 to 24 lb.)Supported paper tray Tray 1 and bypass trayNotes If the paper thickness is outside the specified range, select [Thin Paper],[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].Preprinted PaperItem DescriptionPaper thickness 75 to 90 g/m2 (20 to 24 lb.)Supported paper tray Tray 1 and bypass trayNotes If the paper thickness is outside the specified range, select [Thin Paper],[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].Prepunched PaperItem DescriptionPaper thickness 75 to 90 g/m2 (20 to 24 lb.)Supported paper tray Tray 1 and bypass trayNotes If the paper thickness is outside the specified range, select [Thin Paper],[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].Supported Paperopal-p3_mf3_com_user_guide_gb_00228430_eng.xml 57Draft 2016/05/27
LetterheadItem DescriptionPaper thickness 100 to 130 g/m2 (27 to 35 lb.)Supported paper tray Tray 1 and bypass trayNotes Paper that has a thickness outside the specified range cannot be printedonto.Bond PaperItem DescriptionPaper thickness 105 to 160 g/m2 (28 to 43 lb.)Supported paper tray Tray 1 and bypass trayNotes If the paper thickness is outside the specified range, select [Thin Paper],[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].CardstockItem DescriptionPaper thickness 100 to 130 g/m2 (27 to 35 lb.)Supported paper tray Tray 1 and bypass trayNotes If the paper thickness is outside the specified range, select [Thin Paper],[Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].Non-Recommended Paper TypesDo not use the following types of paper:• Ink-jet printer paper• Bent, folded, or creased paper• Curled or twisted paper• Torn paper• Wrinkled paper2. Paper Specifications and Adding Paper58 opal-p3_mf3_com_user_guide_gb_00228430_eng.xmlDraft 2016/05/27
• Damp paper• Dirty or damaged paper• Paper that is dry enough to emit static electricity• Paper that has already been printed onto, except a preprinted letterhead paper.Malfunctions are especially likely when using paper printed on by other than a laser printer(e.g.monochrome and color copiers, ink-jet printers, etc.)• Special paper, such as thermal paper and carbon paper• Paper weighing heavier or lighter than the limit• Paper with windows, holes, perforations, cutouts, or embossing• Adhesive label paper on which glue or base paper is exposed• Paper with clips or staples• When loading paper, take care not to touch the surface of the paper.• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, printquality degradation, or malfunctions.Paper Storage• Store paper appropriately. If the paper is stored incorrectly, misfeeds, lower printing quality, ormalfunctions may result.When storing paper:• Do not store paper in a humid place.• Do not store paper in direct sunlight.• Do not stand paper on its edge.• Store any leftover paper in a wrapping or box supplied with the paper.Print AreaThe diagram below shows the area of the paper that the machine can print on.Supported Paperopal-p3_mf3_com_user_guide_gb_00228430_eng.xml 59Draft 2016/05/27
From the printer driverCHZ9042331441. Print area2. Feed direction3. Approx. 4.2 mm (0.2 inches)4. Approx. 4.2 mm (0.2 inches)MFCopier functionMFCHZ9042331441.MFPrint area2.MFFeed direction3.MFApprox. 4.0 mm (0.2 inches)2. Paper Specifications and Adding Paper60 opal-p3_mf3_com_user_guide_gb_00228430_eng.xmlDraft 2016/05/27
4.MF Approx. 3.3 mm (0.1 inches)5.MFApprox. 3.0 mm (0.1 inches)MFFax functionMFCHZ9042331441.MFPrint area2.MFFeed direction3.MFApprox. 4.2 mm (0.2 inches)4.MFApprox. 2.0 mm (0.08 inches)• The print area may vary depending on the paper size, printer language and printer driver settings.Supported Paperopal-p3_mf3_com_user_guide_gb_00228430_eng.xml 61Draft 2016/05/27
MFPlacing OriginalsThis section describes the types of originals you can set and how to place them.Placing Originals on the Exposure GlassThis section describes the procedure for placing originals on the exposure glass and in the ADF.• Do not place originals before any correction fluid and toner has completely dried. Doing so maymake marks on the exposure glass that will appear on copies.• The original in the ADF takes precedence over the original on the exposure glass if you placeoriginals both in the ADF and on the exposure glass.• Because colors made by marker or highlighter pen on originals are difficult to reproduce, theymight not appear on copies.1. Lift the ADF.Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.2. Place the original face down on the exposure glass. The original should be aligned to therear left corner.CMF0483. Lower the ADF.Hold down the ADF with your hands when using thick, folded, or bound originals and the ADFcannot be lowered completely.Placing Originals in the Auto Document FeederBy using the ADF, you can scan multiple pages at once.2. Paper Specifications and Adding Paper62 opal-p3_mf3_com_user_guide_gb_00228431_eng.xmlDraft 2016/05/27
• Do not place different size originals in the ADF at once.• Straighten curls in the originals before placing them in the ADF.• To prevent multiple sheets from being fed at once, fan the pages of your original before placingthem in the ADF.• Place the original squarely.1. Open the cover of the input tray for the ADF and adjust the guides according to the size ofthe original.DPH0502. Place the aligned originals face up in the ADF. The last page should be on the bottom.DPH051• When placing originals longer than A4, pull out the ADF tray's extenders.About OriginalsThis section describes the types of originals that can be placed and the parts of the original that areunscannable.Placing Originalsopal-p3_mf3_com_user_guide_gb_00228431_eng.xml 63Draft 2016/05/27
Recommended size of originalsThis section describes the recommended size of the original.Exposure glassUp to 216 mm (8.5 inches) in width, up to 297 mm (11.7 inches) in lengthADF• Paper size: 140 to 216 mm (51/2 to 81/2 inches) in width, 140 to 356 mm (51/2 to 14inches) in length• Paper weight: 52 to 105 g/m2 (14 to 28 lb.)• Only 1 sheet of an original can be placed on the exposure glass at a time.• In the ADF, up to 35 sheets of originals can be placed at once (when using paper weighing 80g/m2, 20 lb.).Types of originals not supported by the Auto Document FeederIf placed in the ADF, the following types of original might be damaged or become jammed, or result ingray or black lines appearing on prints:• Originals larger or heavier than recommended• Stapled or clipped originals• Perforated or torn originals• Curled, folded, or creased originals• Pasted originals• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbonpaper, or conductive paper• Originals with perforated lines• Originals with indexes, tags, or other projecting parts• Sticky originals such as translucent paper• Thin, highly flexible originals• Thick originals such as postcards• Bound originals such as books• Transparent originals such as OHP transparencies or translucent paper• Originals that are wet with toner or white out2. Paper Specifications and Adding Paper64 opal-p3_mf3_com_user_guide_gb_00228431_eng.xmlDraft 2016/05/27
Unscannable image areaEven if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters onall four sides of the original might not be scanned.CES107Margins when using exposure glassIn copier mode In scanner mode In fax mode Top 4 mm 0 mm 0 mm Right 3 mm 0 mm 0 mm Left 3 mm 0 mm 0 mm Bottom 3.3 mm 0 mm 0 mmMargins when using ADFIn copier mode In scanner mode In fax mode Top 4 mm 0 mm 0 mm Right 3 mm 0 mm 0 mm Left 3 mm 0 mm 0 mm Bottom 3.3 mm 2 mm 0 mmPlacing Originalsopal-p3_mf3_com_user_guide_gb_00228431_eng.xml 65Draft 2016/05/27
2. Paper Specifications and Adding Paper66 opal-p3_mf3_com_user_guide_gb_00228431_eng.xmlDraft 2016/05/27
3. Printing DocumentsThis chapter describes how to configure settings on the printer driver and how to print documents.What You Can Do with the Printer FunctionCombined printingYou can consolidate multiple pages and print them on a single sheet. This saves paper anddocuments require less shelf space for storage. For details, see the printer driver Help.opal-p3_mf3_com_user_guide_gb_00228434_eng.xml 67Draft 2016/05/27
Configuring Option Settings and Paper Settingsfor the PrinterThis section explains how to configure settings on the printer driver for the options installed on themachine and for the paper settings for each tray.When bidirectional communication works correctly, your computer obtains information about option,paper size and paper feed direction settings from the machine automatically. Bidirectionalcommunication also allows you to monitor machine status.To support bidirectional communication, the following conditions must be met:Operating systemWindows Vista/7/8/8.1/10, Windows Server 2003/2003R2/2008/2008R2/2012/2012R2When connected with the network• The Standard TCP/IP port must be used.• In addition to the above, one of the following conditions must also be met:• The TCP/IP protocol or the IPP protocol is used. (When using the IPP protocol, the IPPport name must include the IP address.)When connected with USB• The machine must be connected to the computer's USB port using the USB interface cable.• The computer must support bidirectional communication.• [Enable bidirectional support] must be selected, and [Enable printer pooling] must not beselected on the [Ports] tab with the printer driver.When Using WindowsThis section describes how to set up option and setting of paper size for each tray on your computermanually.The following procedure is explained using Windows 7 as an example.• Manage Printers permission is required to change the printer properties. Log on as anAdministrators group member.1. On the [Start] menu, select [Devices and Printers].2. Right-click the machine's icon, and then click [Printer properties].3. Click the [Accessories] tab.4. Select options installed from the [Options] area, and then make the necessary settings.3. Printing Documents68 opal-p3_mf3_com_user_guide_gb_00228435_eng.xmlDraft 2016/05/27
5. Click [Paper Size Settings] tab.6. In [Input Tray:] select which trays to use, and then, in [Paper Size:] select the size of thepaper that you want to load in each tray.Click [Update] to apply the setting for each tray.7. Click [Apply].8. Click [OK] to close the printer properties window.When Using Mac OS XThis section describes how to set up option and setting of paper size for each tray on your computermanually. The following procedure is explained using Mac OS X 10.11 as an example.1. Start System Preferences.2. Click [Printers & Scanners].3. Select the printer you are using, and then click [Options & Supplies...].4. Click [Options], and then configure settings as needed.5. Click [OK].6. Quit System Preferences.Configuring Option Settings and Paper Settings for the Printeropal-p3_mf3_com_user_guide_gb_00228435_eng.xml 69Draft 2016/05/27
Displaying the Printing Preferences Dialog BoxTo change the default settings of the printer driver, make settings in the [Printing Preferences] dialog box.To change the default settings of all applications, open the [Printing Preferences] dialog box from theOS. For details, see page 70 "Displaying the Printing Preferences Dialog Box from the [Start] Menu".To change the default settings of a specific application, open the [Printing Preferences] dialog box fromthat application. For details, see page 70 "Displaying the Printing Preferences Dialog Box in anApplication".Displaying the Printing Preferences Dialog Box from the [Start] MenuThis section explains how to open the [Printing Preferences] dialog box from [Devices and Printers].• When the printer driver is distributed from the print server, the setting values specified by the serverare displayed as the default for [Printing Defaults...].• You cannot configure different print settings for each user. The settings configured in this dialog boxare used as the default.1. On the [Start] menu, click [Devices and Printers].2. Right-click the icon of the printer you want to use.3. Click [Printing Preferences].Displaying the Printing Preferences Dialog Box in an ApplicationYou can make printer settings for a specific application. To make printer settings for a specificapplication, open the [Printing Preferences] dialog box from that application.The settings displayed in the [Printing Preferences] dialog box opened from the [Devices and Printers]window are applied as the default in the [Printing Preferences] dialog box opened in an application.When printing from an application, modify the settings as required.The screens displayed may differ depending on the application. The following procedure explains howto print documents from an application using WordPad in Windows 7 as an example.Displaying the Printing Preferences Dialog Box in an Application When UsingWindows1. Click the WordPad menu button in the upper left corner of the window, and then click[Print].2. In the [Select Printer] list, select the printer you want to use.3. Printing Documents70 opal-p3_mf3_com_user_guide_gb_00228436_eng.xmlDraft 2016/05/27
3. Click [Preferences].• Procedures for opening the [Printing Preferences] dialog box vary depending on the application.For details, see the printer driver Help or the manuals provided with the application.Displaying the Printing Preferences Dialog Box in an Application When Using Mac OSXThe following procedure is explained using Mac OS X 10.11 as an example.1. Open the document to print.2. Select [Print...] on the [File] menu.3. Check that the machine name or IP address you are using is selected in the [Printer:]popup menu.If the machine name or IP address you are using is not selected in the [Printer:] list, click the list, andthen select the machine.Displaying the Printing Preferences Dialog Boxopal-p3_mf3_com_user_guide_gb_00228436_eng.xml 71Draft 2016/05/27
Basic Operation of PrintingThe following procedure explains how to perform basic printing.For details of printing options, see the printer driver Help.1. Open the printer properties dialog box in your document's application.For details about each setting, click [Help]. You can also click the information icons to showconfiguration information.2. Set printing options as necessary, and then click [OK].The printer properties dialog box closes.3. Click [Print].• If a paper jam occurs, printing stops after the current page has been printed out. After the jammedpaper is removed, printing restarts from the jammed page automatically. For details about how toremove the jammed paper, see page 273 "Clearing Misfeeds".If a Paper Mismatch OccursThe machine reports an error if the paper size does not match the print job's settings when [SizeMismatch Detection] under [Tray Paper Settings] is enabled.There are two ways to resolve these errors:Continue printing using mismatched paperUse the form-feed function to ignore the error and print using mismatched paper.Cancel the print jobCancel printing.3. Printing Documents72 opal-p3_mf3_com_user_guide_gb_00228437_eng.xmlDraft 2016/05/27
MF• For details about [Size Mismatch Detection], see page 187 "Tray Paper Settings".• If [Auto Continue] under [System Settings] is enabled, the machine ignores the paper type and sizesettings and prints on whatever paper is loaded. Printing stops temporarily when the error isdetected, and restarts automatically after about ten seconds using the settings made on the controlpanel.• For details about [Auto Continue], see page 182 "System Settings".MFContinuing printing using mismatched paperIf the paper is too small for the print job, the printed image will be cropped.1. If the error message is displayed, press [FormFeed].PContinuing printing using mismatched paperIf the paper is too small for the print job, the printed image will be cropped.1. If the Alert indicator lights up, press the [Start] key.DSG128Canceling a Print JobYou can cancel print jobs using either the machine's control panel or your computer, depending on thestatus of the job.Canceling a print job before printing has started• Windows1. Double-click the printer icon on the task tray of your computer.Basic Operation of Printingopal-p3_mf3_com_user_guide_gb_00228437_eng.xml 73Draft 2016/05/27
2. Select the print job you want to cancel, click the [Document] menu, and then click[Cancel].3. Click [Yes].• If you cancel a print job that has already been processed, printing may continue for a few pagesbefore being canceled.• It may take a while to cancel a large print job.MFCanceling a print job while printing1. Press the [Clear/Stop] key.DSH144PCanceling a print job while printing1. Press the [Stop] key twice.DSG130• The first time you press the [Stop] key pauses the job, the second time cancels the job.3. Printing Documents74 opal-p3_mf3_com_user_guide_gb_00228437_eng.xmlDraft 2016/05/27
4. Copying OriginalsMFThis chapter describes the basic and advanced procedures for making copies and how to specifysettings.MFWhat You Can Do with the Copier FunctionCombine copyingCombine copying allows you to copy multiple pages onto a single sheet. This saves paper anddocuments require less shelf space for storage.For details about the settings, see page 82 "Making Combined/2-sided Copies".ID card copyingID card copying allows you to copy the front and back sides of an ID card or other smalldocuments onto one side of a sheet of paper.For details, see page 87 "Copying an ID Card".opal-p3_mf3_com_user_guide_gb_00228440_eng.xml 75Draft 2016/05/27
MFCopier Mode ScreenThis section provides information about the screen when the machine is in copier mode.By default, the display shows the copier screen when the machine is turned on.If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switchto the copier screen.DSH146Screen in standby modeCVW2001. Current status or messagesDisplays the current status or messages.2. Current settingsDisplays the current tray, reproduction ratio, and scan settings.3. Selection key itemsDisplays the functions you can use by pressing the corresponding selection keys.4. Copy quantityDisplays the current copy quantity. You can change the copy quantity using the number keys.• The start-up mode can be specified in the [Function Priority] setting under [Admin. Tools]. Fordetails, see page 189 "Administrator Settings".4. Copying Originals76 opal-p3_mf3_com_user_guide_gb_00228441_eng.xmlDraft 2016/05/27
MFBasic Operation of Copying• The original in the ADF takes precedence over the original on the exposure glass if you placeoriginals both in the ADF and on the exposure glass.1. Press the [Copy] key.DSH1462. Place the original on the exposure glass or in the ADF. To place the original, see page 62"Placing Originals".If necessary, configure advanced photocopy settings.3. To make multiple copies, enter the number of copies using the number keys.4. Press the [Start] key.DSH147• The maximum number of copies is 99.• You can change the paper tray for the current job by pressing the [ ] or [ ] key. You can alsoselect to change the paper tray automatically according to the paper size (A4, Letter, or 16K).• You can select the paper tray for printing out copies in [Select Paper] under [Copier Features]. Ifyou set the machine to switch between tray 1 and the bypass tray automatically depending on thepaper size in this setting, you can also specify the tray the machine uses first in [Paper Tray Priority]Basic Operation of Copyingopal-p3_mf3_com_user_guide_gb_00228442_eng.xml 77Draft 2016/05/27
under [Tray Paper Settings]. For [Select Paper], see page 168 "Copier Features Settings". For[Paper Tray Priority], see page 187 "Tray Paper Settings".• When making multiple copies of a multi-page document, you can select whether copies are outputin collated sets, or in page batches in the [Sort] setting under [Copier Features]. [Sort] cannot beused with the bypass tray. For [Sort], see page 168 "Copier Features Settings".• If a paper jam occurs, printing stops after the current page has been printed out. After the jammedpaper is removed, printing restarts from the jammed page automatically.• If a scanning jam occurs in the ADF, copying is canceled immediately. In this case, copy theoriginals again starting from the jammed page. For the direction to remove the jammed paper, seepage 273 "Clearing Misfeeds".Canceling a CopyWhile scanning the originalIf copying is canceled while the machine is scanning the original, copying is cancelled immediatelyand there is no printout.When the original is set in the ADF, scanning stops immediately but pages that have already beenscanned completely will be copied.While printingIf copying is canceled during printing, the photocopy process is canceled after the current pagehas been printed out.Follow the procedure below to cancel copying.1. Press the [Copy] key.DSH1464. Copying Originals78 opal-p3_mf3_com_user_guide_gb_00228442_eng.xmlDraft 2016/05/27
2. Press the [Clear/Stop] key.DSH144Basic Operation of Copyingopal-p3_mf3_com_user_guide_gb_00228442_eng.xml 79Draft 2016/05/27
MFMaking Enlarged or Reduced CopiesThere are two ways to set the scaling ratio: using a preset ratio or manually specifying a customizedratio.Preset ratioCES103• (mainly Europe and Asia)50%, 71%, 82%, 93%, 122%, 141%, 200%, 400%• (mainly North America)50%, 65%, 78%, 93%, 129%, 155%, 200%, 400%50%, 71%, 82%, 93%, 122%, 141%, 200%, 400%Custom ratioCES10625% to 400% in 1% increments.Specifying Reduce/Enlarge1. Press [Scale]. 4. Copying Originals80 opal-p3_mf3_com_user_guide_gb_00228443_eng.xmlDraft 2016/05/27
2. Press [Reduce], [Enlarge], or [Zoom].For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom],specify the desired ratio using the number keys.3. Press the [OK] key.Making Enlarged or Reduced Copiesopal-p3_mf3_com_user_guide_gb_00228443_eng.xml 81Draft 2016/05/27
MFMaking Combined/2-sided CopiesThis section describes how to combine and print a multiple pages (two or four pages) on one side orboth sides of paper. Only SP 220SNw, SP221SNw, SP221SF, SP 220SFNw, and SP221SFNw areavailable.• This function is only available when the original is set in the ADF, not when it is set on the exposureglass.• To use this function, the paper size used for printing copies must be set to A4, Letter or Legal.There are following copy modes. Select a copy mode according to your original and how you want thecopy outputs to appear.Combined copy on one sideIn this mode, a two or four-page original is combined and printed on one side of paper.• 1Sd 2Orig->Comb 2on1 1SdPortraitLandscapeOriginal CopyCMF250• 1Sd 4Orig->Comb 4on1 1Sd4. Copying Originals82 opal-p3_mf3_com_user_guide_gb_00228444_eng.xmlDraft 2016/05/27
PortraitLandscapeOriginal CopyLeft to Right Top to BottomLeft to Right Top to BottomDCT002Combined copy on both sidesIn this mode, a multiple-page original is combined and printed on both sides of paper.• 1 Sided Orig->2 Sided CopyPortraitLandscapeOriginal CopyCMF260Top to Top Top to BottomTop to Top Top to Bottom• 1Sd 4Orig->Comb 2on1 2SdMaking Combined/2-sided Copiesopal-p3_mf3_com_user_guide_gb_00228444_eng.xml 83Draft 2016/05/27
PortraitLandscapeOriginal CopyTop to Top Top to BottomTop to Top Top to BottomCMF254• 1Sd 8Orig->Comb 4on1 2Sd8765867565877586PortraitOriginal CopyLeft to Right, Top to Top Left to Right, Top to BottomTop to Bottom, Top to Top Top to Bottom, Top to BottomDCT0034. Copying Originals84 opal-p3_mf3_com_user_guide_gb_00228444_eng.xmlDraft 2016/05/27
8765867565877586LandscapeOriginal CopyLeft to Right, Top to Top Left to Right, Top to BottomTop to Bottom, Top to Top Top to Bottom, Top to BottomDCT0042-sided copyIn this mode, one-sided pages are printed on the front and back sides of paper without beingcombined.PortraitLandscapeOriginal CopyCMF260Top to Top Top to BottomTop to Top Top to BottomMaking Combined/2-sided Copiesopal-p3_mf3_com_user_guide_gb_00228444_eng.xml 85Draft 2016/05/27
Specifying Combined and 2-sided Copies1. Press the [Copy] key.DSH146With Type 1 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcutto Func.] key again to switch to normal copier mode.2. Press the [ ] or [ ] key.3. Press the [ ] or [ ] key to select [Duplex/Combine].4. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key.5. Press the [ ] or [ ] key to select paper orientation and page order, and then press the[OK] key.The screen will show the selected copy mode.• After you place the originals, press the [Start] key within the time specified in [System Auto ResetTimer]. Otherwise, the job is canceled. For details, see page 189 "Administrator Settings".4. Copying Originals86 opal-p3_mf3_com_user_guide_gb_00228444_eng.xmlDraft 2016/05/27
MFCopying an ID CardThis section describes how to copy the front and back sides of an ID card or other small documents ontoone side of a sheet of paper.• This function is available only when the original is set on the exposure glass, not when it is set in theADF.• To use this function, the paper size used for printing copies must be set to A6, A5, A4, Half Letter orLetter.Printed paper size Scanned paper sizeA4 A5 (148×210 mm)Letter Half Letter (140×216 mm)A5 A6 (105×148 mm)Half Letter Quarter Letter (108×140 mm)A6 A7 (74×105 mm)CES1651. Press the [Shortcut to Func.] key.DSH141Copying an ID Cardopal-p3_mf3_com_user_guide_gb_00228445_eng.xml 87Draft 2016/05/27
To make the [Shortcut to Func.] key enable ID card copy mode for the current job, [Shortcut toFunction] under [Admin. Tools] must be set to [ID Card Copy Mode]. You can also assign thesetting using Web Image Monitor.For [Shortcut to Function], see page 189 "Administrator Settings".2. To make multiple copies, enter the number of copies using the number keys.3. Place the original in the upper-left corner of the exposure glass.DCT8404. Press the [Start] key.A message prompting you to place the original back side down on the exposure glass appears onthe display.5. Place the original on the exposure glass back side down and with the top to the rear ofthe machine within the time specified in [System Auto Reset Timer], and then press the[Start] key again.• For the ID card copy function, you can set the machine to print a line in the middle of the printedpaper. Specify [ID Card Center Line] under [Copier Features].• You can change the scanning size for the ID card function. Specify [ID Card Size] under [CopierFeatures].4. Copying Originals88 opal-p3_mf3_com_user_guide_gb_00228445_eng.xmlDraft 2016/05/27
MFSpecifying the Scan Settings for CopyingThis section describes how to specify image density and scan quality for the current job.Adjusting Image DensityThere are five image density levels. The higher the density level, the darker the printout.1. Press the [Density] key.DSH1532. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.• You can change the machine's default [Density] setting to always make copies with a specificdensity level. For details, see page 168 "Copier Features Settings".Selecting the Document Type According to OriginalThere are three document types:MixedSelect this when the original contains both text and photographs or pictures.TextSelect this when the original contains only text and no photographs or pictures.PhotoSelect this when the original contains only photographs or pictures. Use this mode for the followingtypes of original:• Photographs• Pages that are entirely or mainly photographs or pictures, such as magazine pages.Specifying the Scan Settings for Copyingopal-p3_mf3_com_user_guide_gb_00228446_eng.xml 89Draft 2016/05/27
Vou.Select this when copying a voucher. This function is available only when the original is set on theexposure glass, not when it is set in the ADF.1. Press the [Image Quality] key.DSH1482. Press the [ ] or [ ] key to select the desired document type, and then press the [OK] key.• You can change the machine's default [Original Type] setting to always make copies with aspecific document type. For details, see page 168 "Copier Features Settings".4. Copying Originals90 opal-p3_mf3_com_user_guide_gb_00228446_eng.xmlDraft 2016/05/27
5. Scanning OriginalsMFThis chapter describes how to specify settings and use the scanner function.MFWhat You Can Do with the Scanner FunctionSend Scanned Documents to a Folder on a Client ComputerYou can use this function to convert a large amount of paper documents into a digital format to store andutilize.For details, see page 101 "Basic Operation of Scan to Folder".Send Scanned Documents by E-mailYou can use this function to scan handwritten materials such as meeting materials to distribute as a fileattached to an e-mail.For details, see page 109 "Basic Operation of Scan to E-mail".Scanning Documents from a Client ComputerYou can use this function to download files scanned by applications directly to a computer.For details, see page 113 "Basic Operation of Scan to FTP".opal-p3_mf3_com_user_guide_gb_00228451_eng.xml 91Draft 2016/05/27
MFScanner Mode ScreenThis section provides information about the screen in scanner mode.By default, the display shows the copier screen when the machine is turned on. If the copier or faxscreen is shown on the display, press the [Scanner] key on the control panel to switch to the scannerscreen.DSH149Screen in standby modeDSH150ReadySpecify Dest.A4Scn Size Dest.300 x 300dpi1321. Current status or messagesDisplays the current status or messages.2. Current settingsDisplays the current scanning mode and scan settings.• When "Specify Dest." is displayed:Scan to E-mail, Scan to FTP, or Scan to Folder functions can be used.3. Selection key itemsDisplays the functions you can use by pressing the corresponding selection keys.• The machine's default mode at power on can be specified in the [Function Priority] setting under[Admin. Tools]. For [Function Priority], see page 189 "Administrator Settings".5. Scanning Originals92 opal-p3_mf3_com_user_guide_gb_00228452_eng.xmlDraft 2016/05/27
MFRegistering Scan DestinationsThis section describes how to register scan destinations in the Address Book. To send scanned files to ane-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer(Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not beresponsible for any damages resulting from such data loss. Be sure to create backup files of theAddress Book data periodically.• Depending on your network environment, the Scan to FTP and Scan to Folder functions mayrequire a user name and password to be correctly entered in the destination information. In suchcases, after registering destinations, check that the user name and password are correctly enteredby sending test documents to those destinations.The Address Book can contain up to 100 entries, including 8 Quick Dial entries.Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touchbutton (only SP 221SF, SP 220SFNw, and SP 221SFNw).1. Start the web browser and access the machine by entering its IP address.2. Click [Quick Dial Destination] or [Scan Destination].3. From the [Destination Type] list, select [E-mail Address], [FTP], or [Folder].4. Register information as necessary.The information you must register varies depending on the destination type. For details, see thetables below.5. Enter the administrator password if required.6. Click [Apply].7. Close the web browser.Registering Scan Destinationsopal-p3_mf3_com_user_guide_gb_00228453_eng.xml 93Draft 2016/05/27
Scan to E-mail SettingsItem Setting DescriptionQuick Dial Number Optional Select when setting the destination as a Quick Dialentry.Name RequiredName of the destination. The name specified here willbe shown on the screen when selecting a scandestination. Can contain up to 16 characters.Destination E-mail Address Required E-mail address of the destination. Can contain up to64 characters.Notification E-mail Address Optional E-mail address to which a notification is sent aftertransmission. Can contain up to 64 characters.Subject Required Subject of the e-mail. Can contain up to 64 characters.Sender's Name OptionalName of e-mail sender. The name specified here willbe shown under "From" or a similar field of therecipient's email application. Can contain up to 32characters.File Format (Color/GrayScale) RequiredFile format of the scanned file when scanning in color.PDF or JPEG can be selected. PDF supports multiplepages in a document, but JPEG does not.File Format (Black & White) RequiredFile format of the scanned file when scanning in blackand white. PDF or TIFF can be selected. Both formatssupport multiple pages in a document.5. Scanning Originals94 opal-p3_mf3_com_user_guide_gb_00228453_eng.xmlDraft 2016/05/27
Item Setting DescriptionScan Size OptionalSelect the scanning size for the original from A5, B5,A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 ×14, 16K, or custom size.If you select custom size, select [mm] or [Inch], andthen specify the width and length.Resolution Optional Select the scan resolution from 100×100, 150×150,200×200, 300×300, 400×400, or 600×600 dpi.Density OptionalSpecify the image density by clicking the right or leftbuttons. is the lightest, and is the darkest.Scan to FTP SettingsItem Setting DescriptionQuick Dial Number Optional Select when setting the destination as a Quick Dialentry.Name RequiredName of the destination. The name specified here willbe shown on the screen when selecting a scandestination. Can contain up to 16 characters.Hostname or IP Address Required Name or IP address of the FTP server. Can contain upto 64 characters.Registering Scan Destinationsopal-p3_mf3_com_user_guide_gb_00228453_eng.xml 95Draft 2016/05/27
Item Setting DescriptionFile Format (Color/GrayScale) RequiredFile format of the scanned file when scanning in color.PDF or JPEG can be selected. PDF supports multiplepages in a document, but JPEG does not.File Format (Black & White) RequiredFile format of the scanned file when scanning in blackand white. PDF or TIFF can be selected. Both formatssupport multiple pages in a document.FTP User Name Optional User name for logging in to the FTP server. Cancontain up to 32 characters.FTP Password Optional Password for logging in to the FTP server. Can containup to 32 characters.Directory Optional Name of the FTP server directory where scanned filesare stored. Can contain up to 64 characters.Notification E-mail Address Optional E-mail address to which a notification is sent aftertransmission. Can contain up to 64 characters.Scan Size OptionalSelect the scanning size for the original from A5, B5,A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 ×14, 16K, or custom size.If you select custom size, select [mm] or [Inch], andthen specify the width and length.Resolution Optional Select the scan resolution from 100×100, 150×150,200×200, 300×300, 400×400, or 600×600 dpi.Density OptionalSpecify the image density by clicking the right or leftbuttons. is the lightest, and is the darkest.5. Scanning Originals96 opal-p3_mf3_com_user_guide_gb_00228453_eng.xmlDraft 2016/05/27
Scan to Folder SettingsItem Setting DescriptionQuick Dial Number Optional Select when setting the destination as a Quick Dialentry.Name RequiredName of the destination. The name specified here willbe shown on the screen when selecting a scandestination. Can contain up to 16 characters.Service Name RequiredPath to the directory where scanned files will be stored.Consists of the IP address or name of the destinationcomputer (can contain up to 64 characters), and nameof the shared folder (can contain up to 32 characters).Domain Optional Specify the name of the domain to which the computerbelongs. Can contain up to 15 characters.Login User Name Optional User name for logging in to the destination computer.Can contain up to 32 characters.Login Password Optional Password for logging in to the destination computer.Can contain up to 32 characters.Directory Optional Directory within the shared folder for storing scannedfiles. Can contain up to 64 characters.Notification E-mail Address Optional E-mail address to which a notification is sent aftertransmission. Can contain up to 64 characters.Registering Scan Destinationsopal-p3_mf3_com_user_guide_gb_00228453_eng.xml 97Draft 2016/05/27
Item Setting DescriptionFile Format (Color/GrayScale) RequiredFile format of the scanned file when scanning in color.PDF or JPEG can be selected. PDF supports multiplepages in a document, but JPEG does not.File Format (Black & White) RequiredFile format of the scanned file when scanning in blackand white. PDF or TIFF can be selected. Both formatssupport multiple pages in a document.Scan Size OptionalSelect the scanning size for the original from A5, B5,A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 ×14, 16K, or custom size.If you select custom size, select [mm] or [Inch], andthen specify the width and length.Resolution Optional Select the scan resolution from 100×100, 150×150,200×200, 300×300, 400×400, or 600×600 dpi.Density OptionalSpecify the image density by clicking the right or leftbuttons. is the lightest, and is the darkest.• To send files via e-mail, SMTP and DNS settings must be configured properly.• If you are using the Scan to E-mail function, select a time zone according to your geographiclocation to send email with correct transmission date and time.• To send files to an FTP server or computer, the user name, password, and directory must beconfigured properly.• On a network that uses a DNS server, specify a computer name in [Service Name] and the nameof the domain to which the computer belongs in [Domain]. In this case, also configure the DNSrelated settings using Web Image Monitor.• Scan destinations cannot be registered using the control panel.Modifying Scan DestinationsThis section describes how to modify the information of registered destinations.1. Start the web browser and access the machine by entering its IP address.2. Click [Scan Destination].3. Click the [E-mail Address], [FTP], or [Folder] tab.5. Scanning Originals98 opal-p3_mf3_com_user_guide_gb_00228453_eng.xmlDraft 2016/05/27
4. Select the entry to modify, and then click [Change].5. Modify settings as necessary.6. Enter the administrator password if required.7. Click [Apply].8. Close the web browser.• You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination]page. (only SP 221SF, SP 220SFNw, and SP 221SFNw) To do this, select the desired entry, click[Delete], and then click [Apply] again on a confirmation page.Deleting Scan DestinationsThis section describes how to delete registered destinations.1. Start the web browser and access the machine by entering its IP address.2. Click [Scan Destination].3. Click the [E-mail Address], [FTP], or [Folder] tab.4. Select the entry to delete, and then click [Delete].5. Confirm that the entry you have selected is the entry that you want to delete.6. Enter the administrator password if required.7. Click [Apply].8. Close the web browser.Testing Transmission• When a USB flash memory device is inserted into the machine, scanned documents will be storedin the USB flash memory device. Confirm that there are no USB flash memory devices inserted intothe machine.1. Place the original on the exposure glass or in the ADF.Registering Scan Destinationsopal-p3_mf3_com_user_guide_gb_00228453_eng.xml 99Draft 2016/05/27
2. Press the [Scanner] key, and then press the [Address Book] key.DSH149Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under [Admin. Tools]is set to [Select Scanner Dest.]. For [Shortcut to Function], see page 189 "Administrator Settings".3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key.If you want to search for a specific entry by its name, enter the first letters of the name using thenumber keys, and then press the [OK] key. Each time you enter a character, the display changes toshow the matching name.4. Search for the desired destination by pressing the [ ] or [ ] key to scroll the AddressBook, and then press the [OK] key.When you specify a scan destination, the machine's scan settings change automatically accordingto the information registered for that destination in the Address Book. If necessary, you can changethe scan settings using the control panel. For scan settings, see page 125 "Specifying the ScanSettings for Scanning".5. Press the [Start] key.Scanning starts and scanned documents will be stored in a shared folder.• If the machine fails to transfer the file, confirm the following items.• Destination is registered to the Address Book correctly.• Set the security software or firewall of the destination computer to off and try the job again.For details about security software of the firewall settings, contact your network administrator.• If there is more than one destination computer, test the job with other computers. Compare thesettings with the computer which succeeded to transfer the file. For details, contact yournetwork administrator.• When there is not enough disk space on the destination computer, the machine may fail totransfer the file.5. Scanning Originals100 opal-p3_mf3_com_user_guide_gb_00228453_eng.xmlDraft 2016/05/27
MFBasic Operation of Scan to FolderThis section explains the preparations and procedures to send scanned documents to a folder on a clientcomputer.After doing the following procedures, you can send scanned documents from the machine to a sharedfolder on a client computer.                                 *1 only Windows• You can create the shared folder under Windows Vista or later, Windows Server 2003 or later,and Mac OS X 10.7 or later.• Files can be sent via SMB using the SMB (139/TCP, 137/UDP) or CIFS (445/TCP) protocol.• Files can be sent via SMB (139/TCP, 137/UDP) in a NetBIOS over TCP/IP environment only.• Files cannot be sent via SMB in a NetBEUI environment.Step 1: Printing the Check SheetPrint out the following check sheet. Write, on the check sheet, the settings for the computer to which youwill send documents.For details about how to use the check sheet to make a list of the setting values, see page 102 "Step 2:Confirming the User Name and Computer Name" and page 104 "Step 3: Creating a Shared Folder ona Computer".Basic Operation of Scan to Folderopal-p3_mf3_com_user_guide_gb_00228454_eng.xml 101Draft 2016/05/27
• After registering scan destinations to the Address Book, discard the completed check sheet toprevent leakage of personal information.Check SheetNo. Check Item (Entry Example) Entry Column[1]Computer name(ex. YamadaPC)Active settings of DHCP server([Yes] or [No])Computer's IP address(ex. 192.168.0.152)[2] Domain Name/WorkingGroup Name(ex. ABCD-NET)USERDNSDOMAINUSERDOMAIN Computer's user name(ex. TYamada)[3] Computer's login password(ex. Administrator)[4] Computer's shared folder name(ex. scan)• Depending on the network environment, USERDNSDOMAIN or USERDOMAIN may not bedisplayed. Write the domain name or working group name in the check sheet.Step 2: Confirming the User Name and Computer NameConfirming the User Name and Computer Name When Running Microsoft WindowsConfirm the user name and the name of the computer you will send scanned documents to.1. On the [Start] menu, point to [All Programs], then [Accessories], and then click on[Command Prompt].5. Scanning Originals102 opal-p3_mf3_com_user_guide_gb_00228454_eng.xmlDraft 2016/05/27
2. Enter the command "ipconfig/all", and then press the [Enter] key.3. Confirm the name of the computer, the active settings of the DHCP server, and the IPv4address, and then write them in [1] on the check sheet.The computer's name is displayed under [Host Name].The address displayed under [IPv4 Address] is the IPv4 address of the computer.Active settings of DHCP server are displayed under [XXX].4. Next, enter the command "set user", and then press the [Enter] key.Be sure to put a space between "set" and "user".5. Confirm the domain name/working group name and the user name, and then write themin [2] on the check sheet.The user name is displayed under [USERNAME].Confirm the computer's login password and write it in [3] on the check sheet.Next, create a shared folder on a computer. For details about creating a shared folder, see page 104"Step 3: Creating a Shared Folder on a Computer".• Depending on the operating system or security settings, it might be possible to specify a user namethat does not have a password assigned. However, we recommend that for greater security youselect a user name that has a password.Confirming the User Name and Computer Name When Running OS XConfirm the user name and the name of the computer you will send scanned documents to. Confirm thevalues and then write them on the check sheet.1. On the Apple menu, click [About This Mac].The computer's information screen appears.2. Click [System Report...].3. In the left pane, click [Software], and then confirm the computer name and user nameunder "System Software Overview:".The computer name is displayed next to [Computer Name].The user name is displayed next to [User Name].On the check sheet, write the computer name in [1] and the user name in [2].Next, create a shared folder on a computer. For details about creating a shared folder, see page 104"Step 3: Creating a Shared Folder on a Computer".Basic Operation of Scan to Folderopal-p3_mf3_com_user_guide_gb_00228454_eng.xml 103Draft 2016/05/27
• Depending on the operating system or security settings, you might be able to specify a user namethat does not have a password assigned. However, we recommend that you select a user namethat has a password.• To confirm the IP address on the Apple menu, click [System Preferences...], and then click[Network] on the System Preferences window. Then click [Ethernet]. The address displayed in the IPaddress field is the IP address of the computer.Step 3: Creating a Shared Folder on a ComputerCreating a Shared Folder on a Computer Running Microsoft WindowsCreate a shared destination folder in Windows and enable sharing. In the following procedure, acomputer which is running under Windows 7 Ultimate and participating in a domain is used as anexample.• You must log in as an Administrators group member to create a shared folder.• If "Everyone" is left selected in Step 6, the created shared folder will be accessible by all users. Thisis a security risk, so we recommend that you give access rights only to specific users. Use thefollowing procedure to remove "Everyone" and specify user access rights.1. Create a folder, just as you would create a normal folder, in a location of your choice onthe computer. Write the folder name in [4] on the check sheet.2. Right-click the folder, and then click [Properties].3. On the [Sharing] tab, select [Advanced Sharing...].4. Select the [Share this folder] check box.5. Click [Permissions].6. In the [Group or user names:] list, select "Everyone", and then click [Remove].7. Click [Add...].In the [Select Users of Groups] window, add groups or users to whom you want to grant access. Inthe following procedure, the procedure to give access privileges to users that you wrote on thecheck sheet is used as an example.8. In the [Select Users or Groups] window, click [Advanced...].9. Specify one or more object types, select a location, and then click [Find Now].10. From the list of results, select the groups and users you want to grant access to (the nameyou wrote in [2] on the check sheet), and then click [OK].11. In the [Select Users or Groups] window, click [OK].5. Scanning Originals104 opal-p3_mf3_com_user_guide_gb_00228454_eng.xmlDraft 2016/05/27
12. In the [Group or user names:] list, select a group or user (the name you wrote in [2] onthe check sheet), and then, in the [Allow] column of the permissions list, select either the[Full Control] or [Change] check box.Configure the access permissions for each group and user.13. Click [OK] twice.If you want to specify access privileges for the created folder to allow other users or groups to accessthe folder, proceed to page 105 "Step 4: Specifying Access Privileges for the Created Shared Folder".If not, proceed to page 106 "Step 5: Registering a Shared Folder in the Machine's Address Book".Creating a Shared Folder on a Computer Running OS XThe following procedures explain how to create a shared folder on a computer running OS X, and howto confirm the computer's information. OS X 10.11 is used in these examples.• You must log in as an administrator to create a shared folder.1. Create the folder that you want to send scan files to.Write the folder name into [4] on the check sheet.2. On the Apple menu, click [System Preferences...].3. Click [Sharing].4. Select the [File Sharing] check box.5. Click [Options...].6. Select the [Share files and folders using SMB] check box.7. Select the account that will be used to access the shared folder.8. If the [Authenticate] screen appears, enter the password for the account, click [OK], andthen click [Done].9. Under the [Shared Folders:] list, click [ ].10. Select the folder you have created, and then click [Add].11. Make sure that the permissions for the user who will access this folder are set to [Read&Write].Next, register scan destinations. For details about registering scan destinations, see page 106 "Step 5:Registering a Shared Folder in the Machine's Address Book".Step 4: Specifying Access Privileges for the Created Shared FolderIf you want to specify access privileges for the created folder to allow other users or groups to accessthe folder, configure the folder as follows:Basic Operation of Scan to Folderopal-p3_mf3_com_user_guide_gb_00228454_eng.xml 105Draft 2016/05/27
1. Right-click the folder created in Step 2, and then click [Properties].2. On the [Security] tab, click [Edit...].3. Click [Add...].4. In the [Select Users or Groups] window, click [Advanced...].5. Specify one or more object types, select a location, and then click [Find Now].6. From the list of results, select the groups and users you want to grant access to, and thenclick [OK].7. In the [Select Users or Groups] window, click [OK].8. In the [Groups or user names:] list, select a group or user, and then, in the [Allow] columnof the permissions list, select either the [Full Control] or [Modify] check box.9. Click [OK].Next, register scan destinations. For details about registering scan destinations, see page 106 "Step 5:Registering a Shared Folder in the Machine's Address Book".• If you are creating a shared folder for the first time on this computer, you must enable the filesharing function. For details, see Windows Help.Step 5: Registering a Shared Folder in the Machine's Address BookRegister scan destinations using Web Image Monitor.1. Start the web browser and access the machine by entering its IP address.2. Click [Quick Dial Destination] or [Scan Destination].3. From the [Destination Type] list, select [Folder].4. Register information as necessary.The information you must register are the following items. For details, see page 93 "RegisteringScan Destinations".• Name• Service Name• File Format5. Enter the administrator password if required.6. Click [Apply].7. Close the web browser.Preparations for Scan to Folder are complete.For details about sending scanned files to the destination you registered in the Address Book, seepage 107 "Step 6: Send Scanned Files to a Shared Folder".5. Scanning Originals106 opal-p3_mf3_com_user_guide_gb_00228454_eng.xmlDraft 2016/05/27
• If the machine fails to transfer the file, confirm the following items.• Destination is registered to the Address Book correctly.• Set the security software or firewall of the destination computer to off and try the job again.For details about security software of the firewall settings, contact your network administrator.• If there is more than one destination computer, test the job with other computers. Compare thesettings with the computer which succeeded to transfer the file. For details, contact yournetwork administrator.• When there is not enough disk space on the destination computer, the machine may fail totransfer the file.Step 6: Send Scanned Files to a Shared FolderSend scanned files to the shared folder registered in Step 5.• The original in the ADF takes precedence over the original on the exposure glass if you placeoriginals both in the ADF and on the exposure glass.• Register the scan destination in the Address Book using Web Image Monitor. For details, seepage 93 "Registering Scan Destinations".• When a USB flash memory device is inserted into the machine, scanned documents will be storedin the USB flash memory device. Confirm that there are no USB flash memory devices inserted intothe machine.1. Place the original on the exposure glass or in the ADF. To place the original, see page 62"Placing Originals".2. Press the [Scanner] key, and then press the [Address Book] key.DSH149Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under [Admin. Tools]is set to [Select Scanner Dest.]. For [Shortcut to Function], see page 189 "Administrator Settings".Basic Operation of Scan to Folderopal-p3_mf3_com_user_guide_gb_00228454_eng.xml 107Draft 2016/05/27
3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key.If you want to search for a specific entry by its name, enter the first letters of the name using thenumber keys, and then press the [OK] key. Each time you enter a character, the display changes toshow the matching name.4. Search for the desired destination by pressing the [ ] or [ ] key to scroll the AddressBook, and then press the [OK] key.When you specify a scan destination, the machine's scan settings change automatically accordingto the information registered for that destination in the Address Book. If necessary, you can changethe scan settings using the control panel. For scan settings, see page 125 "Specifying the ScanSettings for Scanning".5. Press the [Start] key.DSH147Depending on the machine's settings, you may see the following screen on the display whenscanning from the exposure glass.If you see this screen, proceed to the next step.6. If you have more originals to scan, place the next original on the exposure glass, andthen press [Yes]. Repeat this step until all originals are scanned.7. When all originals have been scanned, press [No] to start sending the scanned file.• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan filesare discarded.• You can also specify a destination using the One Touch buttons, Pause/Redial key (only SP221SF, SP 220SFNw, and SP 221SFNw). For details, see page 125 "Specifying the ScanSettings for Scanning".5. Scanning Originals108 opal-p3_mf3_com_user_guide_gb_00228454_eng.xmlDraft 2016/05/27
MFBasic Operation of Scan to E-mailThis section explains the preparations and procedures to send scanned documents as a file attached toan e-mail.After doing the following procedures, you can send scanned documents to the specified e-mail address.          Step 1: Configuring SMTP and DNS SettingsTo send files via e-mail, SMTP and DNS settings must be configured properly.For details about SMTP server information, contact your network administrator of your Internet serviceprovider.Configure SMTP and DNS information using Web Image Monitor.1. Start the web browser and access the machine by entering its IP address.2. Click [Network Settings].3. Click the [SMTP] tab.4. Register information as necessary.For details, see page 214 "Configuring the Network Settings".5. Click [Apply].6. Close the web browser.Next, register the destination e-mail address in the Address Book. For details, see page 109 "Step 2:Registering Destination E-mail Addresses in the Address Book".Step 2: Registering Destination E-mail Addresses in the Address BookConfigure the destination information using Web Image Monitor.1. Start the web browser and access the machine by entering its IP address.2. Click [Quick Dial Destination] or [Scan Destination].3. From the [Destination Type] list, select [E-mail Address].Basic Operation of Scan to E-mailopal-p3_mf3_com_user_guide_gb_00228461_eng.xml 109Draft 2016/05/27
4. Register information as necessary.The information you must register are the following items. For details, see page 125 "Specifyingthe Scan Settings for Scanning".• Name• Destination E-mail Address• Subject• File Format5. Enter the administrator password if required.6. Click [Apply].7. Close the web browser.Preparations for Scan to E-mail are complete.For details about sending files to the registered destinations, see page 110 "Step 3: Sending ScannedFiles by E-mail".Step 3: Sending Scanned Files by E-mailThis section explains how to send scanned files to destinations registered in Step 2.• The original in the ADF takes precedence over the original on the exposure glass if you placeoriginals both in the ADF and on the exposure glass.• Register the scan destination in the Address Book using Web Image Monitor. For details, seepage 93 "Registering Scan Destinations".• When a USB flash memory device is inserted into the machine, scanned documents will be storedin the USB flash memory device. Confirm that there are no USB flash memory devices inserted intothe machine.1. Place the original on the exposure glass or in the ADF. To place the original, see page 62"Placing Originals".5. Scanning Originals110 opal-p3_mf3_com_user_guide_gb_00228461_eng.xmlDraft 2016/05/27
2. Press the [Scanner] key, and then press the [Address Book] key.DSH149Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under [Admin. Tools]is set to [Select Scanner Dest.]. For [Shortcut to Function], see page 189 "Administrator Settings".3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key.If you want to search for a specific entry by its name, enter the first letters of the name using thenumber keys, and then press the [OK] key. Each time you enter a character, the display changes toshow the matching name.4. Search for the desired destination by pressing the [ ] or [ ] key to scroll the AddressBook, and then press the [OK] key.When you specify a scan destination, the machine's scan settings change automatically accordingto the information registered for that destination in the Address Book. If necessary, you can changethe scan settings using the control panel. For scan settings, see page 125 "Specifying the ScanSettings for Scanning".5. Press the [Start] key.DSH147Depending on the machine's settings, you may see the following screen on the display whenscanning from the exposure glass.Basic Operation of Scan to E-mailopal-p3_mf3_com_user_guide_gb_00228461_eng.xml 111Draft 2016/05/27
If you see this screen, proceed to the next step.6. If you have more originals to scan, place the next original on the exposure glass, andthen press [Yes]. Repeat this step until all originals are scanned.7. When all originals have been scanned, press [No] to start sending the scanned file.• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan filesare discarded.• You can also specify a destination using the One Touch buttons, Pause/Redial key (only SP221SF, SP 220SFNw, and SP 221SFNw). For details, see page 116 "Specifying the ScanDestination Using the One Touch Buttons or [Pause/Redial] Key (only SP 221SF, SP 220SFNw,and SP 221SFNw)".5. Scanning Originals112 opal-p3_mf3_com_user_guide_gb_00228461_eng.xmlDraft 2016/05/27
MFBasic Operation of Scan to FTPThis section explains the preparations and instructions to send scanned documents to an FTP server.After doing the following procedures, you can send scanned documents to an FTP server.   Step 1: Configuring SMTP and DNS SettingsTo send files to an FTP server, FTP server settings must be configured properly. For details about FTPservers, contact your network administrator.Configure FTP server settings using Web Image Monitor.1. Start the web browser and access the machine by entering its IP address.2. Click [Quick Dial Destination] or [Scan Destination].3. From the [Destination Type] list, select [FTP].4. Register information as necessary.The information you must register are the following items. For details, see page 93 "RegisteringScan Destinations".• Name• Hostname or IP Address• Subject• File Format5. Enter the administrator password if required.6. Click [Apply].7. Close the web browser.Preparations for Scan to FTP are complete.For details about sending files to the registered destinations, see page 113 "Step 2: Sending ScannedFiles to an FTP Server".Step 2: Sending Scanned Files to an FTP ServerThis section explains how to send scanned files to destinations registered in Step 1.Basic Operation of Scan to FTPopal-p3_mf3_com_user_guide_gb_00228465_eng.xml 113Draft 2016/05/27
• The original in the ADF takes precedence over the original on the exposure glass if you placeoriginals both in the ADF and on the exposure glass.• Register the scan destination in the Address Book using Web Image Monitor. For details, seepage 93 "Registering Scan Destinations".• When a USB flash memory device is inserted into the machine, scanned documents will be storedin the USB flash memory device. Confirm that there are no USB flash memory devices inserted intothe machine.1. Place the original on the exposure glass or in the ADF. To place the original, see page 62"Placing Originals".2. Press the [Scanner] key, and then press the [Address Book] key.DSH149Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under [Admin. Tools]is set to [Select Scanner Dest.]. For [Shortcut to Function], see page 189 "Administrator Settings".3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key.If you want to search for a specific entry by its name, enter the first letters of the name using thenumber keys, and then press the [OK] key. Each time you enter a character, the display changes toshow the matching name.4. Search for the desired destination by pressing the [ ] or [ ] key to scroll the AddressBook, and then press the [OK] key.When you specify a scan destination, the machine's scan settings change automatically accordingto the information registered for that destination in the Address Book. If necessary, you can changethe scan settings using the control panel. For scan settings, see page 125 "Specifying the ScanSettings for Scanning".5. Scanning Originals114 opal-p3_mf3_com_user_guide_gb_00228465_eng.xmlDraft 2016/05/27
5. Press the [Start] key.DSH147Depending on the machine's settings, you may see the following screen on the display whenscanning from the exposure glass.If you see this screen, proceed to the next step.6. If you have more originals to scan, place the next original on the exposure glass, andthen press [Yes]. Repeat this step until all originals are scanned.7. When all originals have been scanned, press [No] to start sending the scanned file.• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan filesare discarded.• You can also specify a destination using the One Touch buttons, Pause/Redial key (only SP221SF, SP 220SFNw, and SP 221SFNw). For details, see page page 116 "Specifying the ScanDestination Using the One Touch Buttons or [Pause/Redial] Key (only SP 221SF, SP 220SFNw,and SP 221SFNw)".Basic Operation of Scan to FTPopal-p3_mf3_com_user_guide_gb_00228465_eng.xml 115Draft 2016/05/27
MFSpecifying the Scan Destination Using theOne Touch Buttons or [Pause/Redial] Key(only SP 221SF, SP 220SFNw, and SP221SFNw)This section describes how to specify a destination using the following keys:• One Touch buttonsUse these to specify destinations registered as Quick Dial entries.• [Pause/Redial] keyPress this to specify the last used destination as the destination for the current job.Using the One Touch buttonsPress the One Touch button to which the desired Quick Dial entry is registered.Press the [Shift] key to use the Quick Dial entries Nos. 5 to 8.DSH200Using the [Pause/Redial] keyPress the [Pause/Redial] key to select the last used destination.DSH1515. Scanning Originals116 opal-p3_mf3_com_user_guide_gb_00228468_eng.xmlDraft 2016/05/27
• When you specify a scan destination, the machine's scan settings change automatically accordingto the information registered for that destination in the Address Book. If necessary, you can changethe scan settings using the control panel. For details, see page 125 "Specifying the Scan Settingsfor Scanning".• The [Pause/Redial] key is not effective for the first scan job after the machine is turned on.• To select destinations not registered as Quick Dial entries, use the [Address Book] key. Forspecifying destinations using the [Address Book] key, see page 101 "Basic Operation of Scan toFolder".Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key (only SP 221SF, SP 220SFNw, and SP221SFNw)opal-p3_mf3_com_user_guide_gb_00228468_eng.xml 117Draft 2016/05/27
MFBasic Procedure for Saving Scan Files on aUSB Flash Memory DeviceThis sections explains basic operations of Scan to USB. Files are saved to the USB flash memory deviceinserted into the machine.• The original in the ADF takes precedence over the original on the exposure glass if you placeoriginals both in the ADF and on the exposure glass.• This machine does not support the use of external USB hubs.• Not all types of USB flash memory devices are supported.• When using Scan to USB, set [Save Scn Data to USB] to [Active]. For details, see page 189"Administrator Settings".1. Insert the USB flash memory device into the USB port.DCT0392. Press the [Scanner] key.DSH149A message indicating the machine is reading the device appears. Wait until [Save Scn Data toUSB] appears on the display. The time before the message appears differs depending on the typeof USB flash memory device.5. Scanning Originals118 opal-p3_mf3_com_user_guide_gb_00228469_eng.xmlDraft 2016/05/27
3. Place the original on the exposure glass or in the ADF.To place the original, see page 62 "Placing Originals".Specify the scanning settings as necessary. For details of specifying the scanning settings, seepage 125 "Specifying the Scan Settings for Scanning".4. Press the [Start] key.DSH147If the [Limitless Scan] setting under [Scan Settings] is enabled, you may see the following screen onthe display when scanning from the exposure glass.If you see this screen, proceed to the next step.5. If you have more originals to scan, place the next original on the exposure glass, andthen press [Yes]. Repeat this step until all originals are scanned.6. When all originals have been scanned, press [No] to start sending the scanned file.7. Wait until "Ready" is displayed on the screen.Scanned files are saved in the root directory of the USB flash memory device.8. Remove the USB flash memory device from the machine.• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan filesare discarded.Basic Procedure for Saving Scan Files on a USB Flash Memory Deviceopal-p3_mf3_com_user_guide_gb_00228469_eng.xml 119Draft 2016/05/27
MFBasic Operation for TWAIN ScanningThis section describes the basic TWAIN scanning operation.TWAIN scanning is possible if a TWAIN-compatible application is running on your computer.Using TWAIN scannerThis section describes the preparations for using the TWAIN scanner.• To use the TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM.• To use the TWAIN scanner, a TWAIN-compliant application must be installed.To use the machine as a TWAIN scanner, first do the following:• Install the TWAIN driver.• Install a TWAIN-compliant application.TWAIN scanningTWAIN scanning is possible if your computer is running a TWAIN-compatible application.1. Place the original on the exposure glass or in the ADF.2. Open the properties dialog box for this machine using a TWAIN-compatible application.3. Configure the scan settings as required, and then click [Scan].5. Scanning Originals120 opal-p3_mf3_com_user_guide_gb_00228470_eng.xmlDraft 2016/05/27
Settings you can configure in the TWAIN dialog boxDSH13212345671. Scanner:Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] todiscover all available scanners connected via USB or the network.2. Original:Select [Reflective] to scan from the exposure glass, or [Automatic Document Feeder] to scan from the ADF.3. Original typeAccording to your original, select a setting from the list of options detailed below, or select [Custom...] toconfigure your own scan settings. [Mode], [Resolution], and [Size] under [Scan Configuration] will changeaccording to the original type setting you selected here.• When using the exposure glass:[Editing Text(OCR)][Faxing, Filing or Copying][Black and White Photo][Color Document-Fast][Color Document-Better Quality][Custom...]• When using the ADF:[ADF-Faster][ADF-Better]Basic Operation for TWAIN Scanningopal-p3_mf3_com_user_guide_gb_00228470_eng.xml 121Draft 2016/05/27
[ADF - Gray][Custom...]4. Mode:Select from color, grayscale, or black-and-white.5. Resolution:Select a resolution from the list. If you select [User defined], enter a resolution value directly in the edit box.Note that increasing the resolution also increases the file size and scanning time.Selectable resolutions vary depending on where the original is set.• When using the exposure glass:75, 100, 150, 200, 300, 400, 500, 600, 1200, 2400, 4800, 9600, 19200 dpi, User defined• When using the ADF:75, 100, 150, 200, 300, 400, 500, 600 dpi, User defined6. Size:Select the scanning size. If you select [User defined], enter the scanning size directly in the edit box. Also, youcan change the scanning size with your mouse in the preview area. You can select the unit of measure from[cm], [inches], or [pixels]. Selectable resolutions vary depending on where the original is set. For details, seethe TWAIN Help.7. Scan task: (when using the exposure glass)Displays up to 10 previously used scan areas. To remove a scan task, select the number of the task, and thenclick [Remove]. You can select [AutoCrop] to let the scanner automatically detect the size of your original.• If the scan data is larger than the memory capacity, an error message appears and scanning iscanceled. If this happens, specify a lower resolution and scan the original again.5. Scanning Originals122 opal-p3_mf3_com_user_guide_gb_00228470_eng.xmlDraft 2016/05/27
MFBasic Operation for WIA Scanning1. Place the original on the exposure glass or in the ADF.2. On the [Start] menu on your computer, click [Devices and Printers].3. Right-click the icon of the printer model you want to use, and then click [Start scan] toopen the dialog box for the scan settings.4. In the dialog box, configure the scan settings as required, and then click [Scan].5. Click [Import].Basic Operation for WIA Scanningopal-p3_mf3_com_user_guide_gb_00228471_eng.xml 123Draft 2016/05/27
MFUsing SANE scanningThis driver allows you to scan images and edit them using SANE compatible software.5. Scanning Originals124 opal-p3_mf3_com_user_guide_gb_00228472_eng.xmlDraft 2016/05/27
MFSpecifying the Scan Settings for ScanningWhen you specify a scan destination, the machine's scan settings change automatically according to theinformation registered for that destination in the Address Book. If necessary, you can change the scansettings for the current job using the control panel.Specifying the Scanning Size According to the Size of the OriginalThis section describes how to specify the scanning size according to the size of the current original.1. Press [Scn Size].DSH152ReadySpecify Dest.A4Scn Size Dest.300 x 300dpi2. Press the [ ] or [ ] key to select the size of the original, and then press the [OK] key.If you selected anything other than [Custom Size], you do not need to perform the remaining stepsof the procedure.3. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.4. Enter the width using the number keys, and then press the [OK] key.To enter a decimal point, press [ ].5. Enter the length using the number keys, and then press the [OK] key.To enter a decimal point, press [ ].• You can change the machine's default [Scan Size] setting to always scan originals with a specificscanning size. For details, see page 172 "Scanner Features Settings".Adjusting Image DensityThis section describes how to adjust image density for the current job.There are five image density levels. The higher the density level, the darker the scanned image.Specifying the Scan Settings for Scanningopal-p3_mf3_com_user_guide_gb_00228473_eng.xml 125Draft 2016/05/27
1. Press the [Density] key.DSH1532. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.• You can change the machine's default [Density] setting to always scan with a specific density level.For details, see page 172 "Scanner Features Settings".Specifying ResolutionThis section describes how to specify the scan resolution for the current job.There are six resolution settings. The higher the resolution, the higher the quality but greater the file size.1. Press the [Image Quality] key.DSH1482. Press the [ ], [ ], [ ], or [ ] key to select the desired resolution, and then press the [OK]key.• You can change the machine's default [Resolution] setting to always scan with a specific resolutionlevel. For details, see page 172 "Scanner Features Settings".5. Scanning Originals126 opal-p3_mf3_com_user_guide_gb_00228473_eng.xmlDraft 2016/05/27
6. Sending and Receiving a FaxMFThis chapter describes how to use the fax function and specify settings.MFThis function is available for SP 221SF, SP 220SFNw, and SP 221SFNw.MFWhat You Can Do with the Fax FunctionSend faxes easily with the one touch buttonsBy registering destinations, you can specify the destination easily by pressing a one touch button.Destinations can be specified by registering them as Speed Dial entries or using the redial function.Also you can send a fax to multiple destinations.Forward received faxes to receive them wherever you areBy forwarding received faxes to an e-mail address or a folder, you can receive them anytime,anywhere you are and not need to file them.Send faxes by data to save paperBy using a LAN-Fax Driver, you can send documents from your computer directly without printingthem.For details, see page 151 "Using the Fax Function from a Computer (LAN-Fax)".opal-p3_mf3_com_user_guide_gb_00228477_eng.xml 127Draft 2016/05/27
MFFax Settings WorkflowThis section explains the preparations and procedures to send fax documents to a folder on a clientcomputer.After doing the following procedures, you can send fax documents from the machine to a shared folderon a client computer.1 Connect the machine to a telephone line.2 Specify the telephone line type.3 Select either an external line or an extension line.4 Specify the number of the external line. *15 Set the date and time.6 Specify the reception mode.*1 Specify when using an extension line or a PBX.Procedure Reference1See Initial Guide for FAX.23456See page page 129 "Types of Transmission and Reception Modes".For details about selecting the reception mode, see page 129 "ReceptionMode Selection".6. Sending and Receiving a Fax128 opal-p3_mf3_com_user_guide_gb_00228478_eng.xmlDraft 2016/05/27
MFTypes of Transmission and Reception ModesThis section explains the types of transmission and reception modes of the fax function and the way toselect and configure them.Transmission Mode SelectionThe following explains the transmission modes of the fax function and how to select them.Types of transmission modesThere are two types of transmission:• Memory Transmission• Immediate TransmissionSelecting the transmission modexxxxxxxDescription of transmission modes• Memory TransmissionIn this mode, the machine scans several originals into memory and sends them all at once. Thisis convenient when you are in a hurry and want to take the document away from the machine.In this mode, you can send a fax to multiple destinations. If the [Auto Redial] under [Fax TXSettings] is enabled, the machine redials the fax destination automatically when the line isbusy or a transmission error occurs. The number of redial attempts is preset to two or threetimes, depending on the [Country] setting under [Admin. Tools], in five-minute intervals. Fordetails, see page 174 "Fax Transmission Features Settings". You can disable [Auto Redial]under [Fax Features].• Immediate TransmissionIn this mode, the machine scans the original and faxes it simultaneously. This is convenientwhen you want to send an original quickly or when you want to check the destination you aresending to. The original is not stored in memory. You can only specify one destination. If fax isnot received normally, an error message appears on the control panel.Configuring the transmission modeSee page 138 "Selecting Transmission Mode".Reception Mode SelectionThe following explains the reception modes of the fax function and how to select them.Types of Transmission and Reception Modesopal-p3_mf3_com_user_guide_gb_00228479_eng.xml 129Draft 2016/05/27
• In FAX/TAD mode, the machine receives the fax automatically after the external telephoneanswering device rings the number of times specified in [Total No. of Rings (TAD)]. Set the externaltelephone answering device to ring before receiving a fax. For details about [Total No. of Rings(TAD)], see page 176 "Fax Features Settings".Types of reception modesThere are three types of reception:• Fax Only mode• FAX/TEL Manual mode• FAX/TAD modeSelecting the reception modexxxxxDescription of reception modes• Fax Only mode (auto reception)• When an external telephone is not connectedThe machine automatically answers all incoming calls in fax reception mode.• When an external telephone is connectedThe machine automatically answers all incoming calls in fax reception mode after theexternal telephone rings the number of times specified. It is convenient for those who onlyuse telephones for outgoing calls.• FAX/TAD mode (auto reception)In this mode, the external telephone answering device answers and records messages whenthe machine receives telephone calls. If the incoming call is a fax call, the machine receivesthe fax automatically. For details, see page 159 "Receiving a fax in FAX/TAD mode".• FAX/TEL Manual mode (manual reception)In this mode, you must answer calls with the handset or an external telephone. If a call is a faxcall, you must start the fax reception manually. For details, see page 158 "Receiving a fax inFAX/TEL Manual mode".Configuring the reception modeSee page 157 "Selecting Reception Mode".• An external telephone is required to use this machine as a telephone. For details about connectingan external telephone to the machine, see Setup Guide.6. Sending and Receiving a Fax130 opal-p3_mf3_com_user_guide_gb_00228479_eng.xmlDraft 2016/05/27
MFFax Mode ScreenThis section provides information about the screen in fax mode.By default, the display shows the copier screen when the machine is turned on.If the copy or scanner screen is shown on the display, press the [Facsimile] key on the control panel toswitch to the fax screen.DSH154Screen in standby modeDSH155RX FileOriginal1. Current status or messagesDisplays the current status or messages.2. Current settingsDisplays the current density and resolution settings.3. Selection key itemsDisplays the functions you can use by pressing the corresponding selection keys.4. Current date and timeShows the current date and time.• The machine's default mode at power on can be specified in the [Function Priority] setting under[Admin. Tools]. For [Function Priority], see page 189 "Administrator Settings".• The display format for time and date can be specified in [Set Date/Time] under [Admin. Tools]. Forsetting the date and time, see page 132 "Setting the Date and Time".Fax Mode Screenopal-p3_mf3_com_user_guide_gb_00228480_eng.xml 131Draft 2016/05/27
MFSetting the Date and Time1. Press the [User Tools] key.DSH1422. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.3. If you are requested to enter a password, enter the password using the number keys,and then press the [OK] key.4. Press the [ ] or [ ] key to select [Set Date/Time], and then press the [OK] key.5. Press the [ ] or [ ] key to select [Set Date], and then press the [OK] key.6. Press the [ ] or [ ] key to select the desired date format, and then press the [OK] key.For the date and time display format, see page 189 "Administrator Settings".7. Enter the current date using the number keys, and then press the [OK] key.You can press the [ ] or [ ] key to move between fields.8. Press the [ ] or [ ] key to select [Set Time], and then press the [OK] key.9. Press the [ ] or [ ] key to select the desired time format, and then press the [OK] key.10. Enter the current time using the number keys, and then press the [OK] key.If you selected [12-hour Format], press the [ ] or [ ] key to select [AM] or [PM].You can press the [ ] or [ ] key to move between fields.11. Press the [User Tools] key to return to the initial screen.• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. For[Admin. Tools Lock], see page 189 "Administrator Settings".6. Sending and Receiving a Fax132 opal-p3_mf3_com_user_guide_gb_00228481_eng.xmlDraft 2016/05/27
MFRegistering Fax DestinationsThis section describes how to register fax destinations in the Address Book using the control panel. Forentering characters, see page 35 "Entering Characters".The Address Book can also be edited using Web Image Monitor.• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not beresponsible for any damages resulting from such data loss. Be sure to create backup files of theAddress Book data periodically. For details about creating backup files, see page 228"Configuring the Administrator Settings".The Address Book can contain up to 100 entries (8 Quick Dial entries and 100 Speed Dial entries).Quick Dial entriesDestinations registered as Quick Dial entries can be selected by pressing the corresponding OneTouch button.Speed Dial entriesDestinations registered as Speed Dial entries can be selected from the Address Book. Press the[Address Book] key, select [Search Address Book], and then select the desired entry using the [ ]or [ ] key.Registering Fax Destinations Using the Control Panel1. Press the [User Tools] key.DSH1422. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key.3. If you are requested to enter a password, enter the password using the number keys,and then press the [OK] key.4. Press the [ ] or [ ] key to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and thenpress the [OK] key.Registering Fax Destinationsopal-p3_mf3_com_user_guide_gb_00228482_eng.xml 133Draft 2016/05/27
5. Press the [ ] or [ ] key to select [No.], and then enter the desired Quick Dial number (1 to8) or Speed Dial number (1 to 100) using the number keys.If a destination is already registered for the input number, the fax number and fax name registeredfor that number appear.6. Press the [ ] or [ ] key to select [Fax No.], and then enter the fax number (up to 40characters).7. Press the [ ] or [ ] key to select [Name], and then enter the fax name (up to 20characters).8. Confirm the setting, and then press the [OK] key.9. Press the [User Tools] key to return to the initial screen.• For details about entering characters, see page 35 "Entering Characters".• A fax number can contain 0 to 9, pause, " ", " ", and space.• If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digitsfollowing the pause. You can specify the length of the pause time in the [Pause Time] setting under[Fax TX Settings]. For [Pause Time], see page 174 "Fax Transmission Features Settings".• To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialingmode from pulse to tone temporarily.• If the machine is connected to the telephone network through a PBX, make sure to enter the outsideline access number specified in [PBX Access Number] before the fax number. For [PBX AccessNumber], see page 189 "Administrator Settings".• A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. For[Admin. Tools Lock], see page 189 "Administrator Settings".Modifying or deleting fax destinations1. Press the [User Tools] key.DSH1422. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key.6. Sending and Receiving a Fax134 opal-p3_mf3_com_user_guide_gb_00228482_eng.xmlDraft 2016/05/27
3. If you are requested to enter a password, enter the password using the number keys,and then press the [OK] key.A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. Fordetails about [Admin. Tools Lock], see page 189 "Administrator Settings".4. Press the [ ] or [ ] key to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and thenpress the [OK] key.5. Press the [ ] or [ ] key to select [No.], and then enter the desired Quick Dial number (1 to8 or Speed Dial number (1 to 100) using the number keys.The fax number and fax name registered for that number appear.6. Press the [ ] or [ ] key to select [Fax No.], and then modify the fax number (up to 40characters).If you want to delete the fax number, press the [ ] key until the current number is deleted.7. Press the [ ] or [ ] key to select [Name], and then modify the fax name (up to 20characters).If you want to delete the fax name, press the [ ] key until the current name is deleted.8. Confirm the setting, and then press the [OK] key.9. Press the [User Tools] key to return to the initial screen.• For details about entering characters, see page 35 "Entering Characters".• A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock].Registering Fax Destinations Using Web Image Monitor1. Start the web browser and access the machine by entering its IP address.2. Click [Quick Dial Destination] or [Fax Speed Dial Destination].3. From the [Destination Type] list, select [Fax].4. Select [Quick Dial Number] or [Speed Dial Number], and then select the registrationnumber from the list.5. Register information as necessary.6. Enter the administrator password if required.7. Click [Apply].8. Close the web browser.Registering Fax Destinationsopal-p3_mf3_com_user_guide_gb_00228482_eng.xml 135Draft 2016/05/27
Fax destination settingsItem Setting DescriptionQuick Dial Number /Speed Dial Number Required Select the number to which you want to register QuickDial or Speed Dial destination.Name OptionalName of the destination. The name specified here willbe shown on the screen when selecting a faxdestination. Can contain up to 20 characters.Fax Number RequiredFax number of the destination. Can contain up to 40characters.If the machine is connected to the telephone networkthrough a PBX, make sure to enter the outside lineaccess number specified in [PBX Access Number]before the fax number. For [PBX Access Number], seepage 189 "Administrator Settings".• A fax number can contain 0 to 9, "P" (pause), " ", " ", "-", and space.• If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digitsfollowing the pause. You can specify the length of the pause time in the [Pause Time] setting under[Fax TX Settings]. For [Pause Time], see page 174 "Fax Transmission Features Settings".• For details about using Web Image Monitor, see page 201 "Configuring the Machine UsingUtilities".• To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialingmode from pulse to tone temporarily.Modifying fax destinations1. Start the web browser and access the machine by entering its IP address.6. Sending and Receiving a Fax136 opal-p3_mf3_com_user_guide_gb_00228482_eng.xmlDraft 2016/05/27
2. Click [Quick Dial Destination] or [Fax Speed Dial Destination].If you modify the Speed Dial entry, proceed to Step 4.3. Click [Fax Quick Dial Destination].4. Select the entry to modify, and then click [Change].If you want to delete the entry, click [Delete].5. Modify settings as necessary.To delete the entry, confirm the entry you have selected.6. Enter the administrator password if required.7. Click [Apply].8. Close the web browser.Registering Fax Destinationsopal-p3_mf3_com_user_guide_gb_00228482_eng.xml 137Draft 2016/05/27
MFSending a Fax• It is recommended that you call the receiver and confirm with them when sending importantdocuments.Selecting Transmission ModeThere are two transmission modes: Memory Transmission and Immediate Transmission.Memory TransmissionIn this mode, the machine scans several originals into memory and sends them all at once. This isconvenient when you are in a hurry and want to take the document away from the machine. In thismode, you can send a fax to multiple destinations.Immediate TransmissionIn this mode, the machine scans the original and faxes it simultaneously, without storing it inmemory. This is convenient when you want to send an original quickly. In this mode, you can onlyspecify one destination.1. Press the [Facsimile] key, and then press the [ ] or [ ] key.DSH154Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under [Admin. Tools]is set to [Fax Immediate TX]. For [Shortcut to Function], see page 189 "Administrator Settings".2. Press the [ ] or [ ] key to select [Immediate TX], and then press the [OK] key.3. Press the [ ] or [ ] key to select [Off], [On], or [Next Fax Only], and then press the [OK]key.For Memory Transmission, select [Off].For Immediate Transmission, select [On] or [Next Fax Only].4. Press the [User Tools] key to return to the initial screen.6. Sending and Receiving a Fax138 opal-p3_mf3_com_user_guide_gb_00228483_eng.xmlDraft 2016/05/27
Basic Operation for Sending a Fax• The original in the ADF takes precedence over the original on the exposure glass if you placeoriginals both in the ADF and on the exposure glass.1. Press the [Facsimile] key.DSH1542. Place the original on the exposure glass or in the ADF. To place the originals, see page 62"Placing Originals".3. Enter the fax number (up to 40 characters) using the number keys, or specify adestination using the One Touch buttons or Speed Dial function.For details about entering characters, see page 35 "Entering Characters". For details aboutspecifying destinations using the One Touch buttons or Speed Dial function, see page 141"Specifying the Fax Destination".• If the machine is connected to the telephone network through a PBX, make sure to enter theoutside line access number specified in [PBX Access Number] before the fax number. For [PBXAccess Number], see page 189 "Administrator Settings".4. Press the [Start] key.DSH147• Depending on the machine's settings, you may be prompted to enter the fax number again ifyou manually entered the destination fax number. In this case, re-enter the number within 60Sending a Faxopal-p3_mf3_com_user_guide_gb_00228483_eng.xml 139Draft 2016/05/27
seconds, press [OK], and then press the [Start] key. If the fax numbers do not match, go backto Step 3. For [Fax Number Confirmation], see page 189 "Administrator Settings".• When using the exposure glass in Memory Transmission mode, you will be prompted to placeanother original. In this case, proceed to the next step.5. If you have more originals to scan, press [Yes] within 60 seconds, place the next originalon the exposure glass, and then press [OK]. Repeat this step until all originals arescanned.If you do not press [Yes] within 60 seconds, the machine will start to dial the destination.6. When all originals have been scanned, press [No] or the [Start] key to start sending thefax.• A fax number can contain 0 to 9, pause, " ", " ", and space.• If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digitsfollowing the pause. You can specify the length of the pause time in the [Pause Time] setting under[Fax TX Settings]. For [Pause Time], see page 174 "Fax Transmission Features Settings".• To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialingmode from pulse to tone temporarily.• You can specify multiple destinations and broadcast the fax you are sending. For sending a faxusing the broadcast function, see page 141 "Specifying the Fax Destination".• The machine prompts you to enter the fax number twice only when you dial the destinationmanually. Destinations specified using the One Touch buttons, Speed Dial function, or [Pause/Redial] key need not be confirmed.• When in Memory Transmission mode, you can enable the [Auto Redial] setting under [Fax TXSettings] to set the machine to automatically redial the destination if the line is busy or an erroroccurs during transmission. For [Auto Redial], see page 174 "Fax Transmission Features Settings".• When in Memory Transmission mode, the machine's memory may become full while scanning theoriginals. In this case, the screen prompts you to cancel the transmission or to send only the pagesthat have been scanned successfully.• If paper is jammed in the ADF, the jammed page has not been scanned properly. When themachine is in Immediate Transmission mode, resend the fax starting from the jammed page. Whenin Memory Transmission mode, scan the entire originals again. For details about removing paperjammed in the ADF, see page 273 "Clearing Misfeeds".Canceling a faxFollow the procedure below to cancel sending a fax.6. Sending and Receiving a Fax140 opal-p3_mf3_com_user_guide_gb_00228483_eng.xmlDraft 2016/05/27
When in Immediate Transmission modeIf you cancel sending a fax while the machine is scanning the original, the fax transmission processis canceled immediately. In this case, an error is displayed on the other party's machine.When in Memory Transmission modeIf you cancel sending a fax while the machine is scanning the original, the machine will not sendthe document.If you cancel sending a fax during transmission, the fax transmission process is canceledimmediately. In this case, an error is displayed on the other party's machine.1. Press the [Facsimile] key.DSH1542. Press the [Clear/Stop] key.DSH144• If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled.The fax will be sent to the subsequent destinations as normal. For details about sending a fax usingthe broadcast function, see page 141 "Specifying the Fax Destination".Specifying the Fax DestinationOther than entering the destination fax number using the number keys, you can specify destinationsusing the following functions:Sending a Faxopal-p3_mf3_com_user_guide_gb_00228483_eng.xml 141Draft 2016/05/27
• One Touch buttons• Speed Dial• Broadcast function• Redial functionSpecifying the destination using the One Touch buttons1. Press the [Facsimile] key.DSH1542. Press the One Touch button to which the desired Quick Dial entry is registered.For registering the Quick Dial entries, see page 133 "Registering Fax Destinations".Press the [Shift] key if you want to use Quick Dial entries Nos. 5 to 8 before pressing a One Touchbutton.DSH200• You can check the registered names and fax numbers by printing a report. For printing the QuickDial list, see page 195 "Printing Lists/Reports".6. Sending and Receiving a Fax142 opal-p3_mf3_com_user_guide_gb_00228483_eng.xmlDraft 2016/05/27
Specifying the destination using Speed Dial1. Press the [Facsimile] key.DSH1542. Press the [Address Book] key.DSH1563. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key.If you want to search for a specific entry by its registration number or name, use the followingprocedure:• Searching by the registration numberPress the [Address Book] key again, enter the number using the number keys, and then pressthe [OK] key.• Searching by the nameEnter the first letters of the name using the number keys, and then press the [OK] key. Eachtime you enter a character, the display changes to show the matching name.4. Press the [ ] or [ ] key to select the desired Speed Dial entry, and then press the [OK]key.For registering the Speed Dial entries, see page 133 "Registering Fax Destinations".• The Address Book shows only the Speed Dial entries. Use the One Touch buttons to specify QuickDial destinations.Sending a Faxopal-p3_mf3_com_user_guide_gb_00228483_eng.xml 143Draft 2016/05/27
• You can check the registered names and fax numbers by printing a report. For printing the SpeedDial list, see page 195 "Printing Lists/Reports".Specifying the destination using the broadcast functionYou can send a fax to multiple destinations (up to 100 destinations) simultaneously.Faxes are sent to destinations in the order they were specified.1. Press the [Facsimile] key.DSH1542. Add a destination by using one of the following methods:• To add a Quick Dial destination: press a corresponding One Touch button.• To add a Speed Dial destination: press the [Address Book] key, select [Search AddressBook], select a destination, and then press the [OK] key.• To add a manually-specified destination: confirm that [No.key] is pressed, and then enter thedestination fax number using the number keys.3. Press the [OK] key.Press [List] to see the list of destinations that have been added so far.Go back to Step 2 to add further destinations.• While specifying multiple destinations, you can press the [Clear/Stop] key to clear all destinations.• If you specify multiple destinations in Immediate Transmission mode, the mode switches to MemoryTransmission mode temporarily.• While broadcasting, pressing the [Clear/Stop] key cancels the fax to the current destination only.Specifying the destination using the redial functionYou can specify the last used destination as the destination for the current job.6. Sending and Receiving a Fax144 opal-p3_mf3_com_user_guide_gb_00228483_eng.xmlDraft 2016/05/27
This function saves time when you are sending to the same destination repeatedly, as you do not have toenter the destination each time.1. Press the [Facsimile] key.DSH1542. Press the [Pause/Redial] key.DSH151Useful Sending FunctionsYou can check the status of the other party's machine easily before sending a fax by using the On HookDial function. Using an external telephone, you can talk and send a fax in one call.You can check the status of the other party's machine easily before sending a fax by using the On HookDial function. Using the handset or an external telephone, you can talk and send a fax in one call.The procedure differs depending on whether [Operation] is set to [Easy Mode] or [Advanced Mode] in[Fax Features].Sending a fax using On Hook DialThe On Hook Dial function allows you to check the destination's status while listening to the tone from theinternal speaker. This function is useful when you want to ensure that the fax will be received.Sending a Faxopal-p3_mf3_com_user_guide_gb_00228483_eng.xml 145Draft 2016/05/27
• The On Hook Dial function cannot be used when [Fax Number Confirmation] under [Admin. Tools]is enabled.1. Place the original.If [Operation] is set to [Easy Mode], you cannot send faxes using the exposure glass.2. Press the [Facsimile] key.DSH1543. Press the [On Hook Dial] key.DSH157"On Hook" appears on the screen.4. Specify the destination using the number keys.6. Sending and Receiving a Fax146 opal-p3_mf3_com_user_guide_gb_00228483_eng.xmlDraft 2016/05/27
5. If you hear a high pitched tone, press the [Start] key.DSH147If [Operation] is set to [Easy Mode], Step 6 does not apply.6. Press [TX], and then press the [Start] key.• For details about selecting the transmission mode, see page 138 "Selecting Transmission Mode".• For details about [Fax Number Confirmation], see page 189 "Administrator Settings".• For details about [Operation], see page 176 "Fax Features Settings".Sending a fax after a conversationAn external telephone allows you to send a fax after finishing your conversation without having todisconnect and redial. This function is useful when you want to ensure that the fax has been received.The handset or an external telephone allows you to send a fax after finishing your conversation withouthaving to disconnect and redial. This function is useful when you want to ensure that the fax has beenreceived.1. Place the original.If [Operation] is set to [Easy Mode], you cannot send faxes using the exposure glass.2. Press the [Facsimile] key.DSH154Sending a Faxopal-p3_mf3_com_user_guide_gb_00228483_eng.xml 147Draft 2016/05/27
3. Pick up the handset.4. Specify the destination using the external telephone.5. Specify the destination using the external telephone or the machine's number keys if usingthe handset.6. When the other party answers, ask them to press their fax start button.7. If you hear a high pitched tone, press the [Start] key.DSH147If [Operation] is set to [Easy Mode], proceed to Step 8.8. Press [TX], and then press the [Start] key.9. Replace the handset.• For details about [Operation], see page 176 "Fax Features Settings".Specifying the Scan Settings for FaxingAdjusting image densityThis section describes how to adjust image density for the current job.There are three image density levels. The darker the density level, the darker the printout.6. Sending and Receiving a Fax148 opal-p3_mf3_com_user_guide_gb_00228483_eng.xmlDraft 2016/05/27
1. Press the [Density] key.DSH1532. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.• You can change the machine's default [Density] setting to always scan with a specific density level.For [Density], see page 174 "Fax Transmission Features Settings".Specifying the resolutionThis section describes how to specify the scan resolution for the current job.There are three resolution settings:StandardSelect this when the original is a printed or typewritten document with normal-sized characters.DetailSelect this when the original is a document with small print.PhotoSelect this when the original contains images such as photographs or shaded drawings.1. Press the [Image Quality] key.DSH148Sending a Faxopal-p3_mf3_com_user_guide_gb_00228483_eng.xml 149Draft 2016/05/27

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