Ricoh PRSP220NW1 Multifunction Digital Product (Copier/Printer/Scanner) User Manual
Ricoh Company Ltd Multifunction Digital Product (Copier/Printer/Scanner)
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User Manual
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| Document ID | 3076606 |
| Application ID | SWJCwOnghWyM++xmV6UJRQ== |
| Document Description | User Manual |
| Short Term Confidential | No |
| Permanent Confidential | No |
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| Document Type | User Manual |
| Display Format | Adobe Acrobat PDF - pdf |
| Filesize | 378.52kB (4731528 bits) |
| Date Submitted | 2016-07-26 00:00:00 |
| Date Available | 2016-07-26 00:00:00 |
| Creation Date | 2016-07-22 15:46:38 |
| Producing Software | Antenna House PDF Output Library 2.6.0 (Windows) |
| Document Lastmod | 2016-07-22 15:46:45 |
| Document Title | User Manual |
| Document Creator | AH Formatter V5.3 MR2 (5,3,2011,0829) for Windows |
User Guide For safe and correct use, be sure to read Safety Information before using the machine. TABLE OF CONTENTS How to Find Information about Operations and Troubleshooting...............................................................10 Operating Manual (Printed)....................................................................................................................... 10 Operating Manual (Digital Format)........................................................................................................... 10 Help.............................................................................................................................................................. 11 How to Read This Manual...............................................................................................................................12 Introduction...................................................................................................................................................12 Symbols Used in This Manual.....................................................................................................................12 Model-Specific Information........................................................................................................................ 12 Disclaimer..................................................................................................................................................... 13 Notes............................................................................................................................................................ 14 Note to Administrator.................................................................................................................................. 14 About IP Address......................................................................................................................................... 15 Differences in Performance/Functions between Different Models.......................................................... 15 Differences in Performance/Functions between Different Models.......................................................... 16 1. Guide to the Machine Guide to Components......................................................................................................................................17 Exterior..........................................................................................................................................................17 Exterior..........................................................................................................................................................21 Interior...........................................................................................................................................................22 Control Panel (When Using SP 221S, SP 220SNw, or SP221SNw).................................................... 22 Control Panel (When Using SP 221SF, SP 220SFNw, or SP221SFNw).............................................. 24 Control Panel................................................................................................................................................26 Changing Operation Modes.......................................................................................................................... 29 Multi-access......................................................................................................................................................30 Assigning a Setting to the Short Cut Key........................................................................................................ 33 Assigning a Setting Using the Control Panel..............................................................................................33 Assigning a Setting Using Web Image Monitor........................................................................................33 Accessing the Function Assigned to the Short Cut Key............................................................................. 34 Entering Characters..........................................................................................................................................35 About Operation Tools.................................................................................................................................... 37 2. Paper Specifications and Adding Paper Workflow for Loading Paper and Configuring Paper Sizes and Types...................................................... 39 Loading Paper.................................................................................................................................................. 41 Draft 2016/05/27 Loading Paper into Tray 1...........................................................................................................................41 Loading Paper into the Bypass Tray........................................................................................................... 46 Specifying Paper Type and Paper Size Using the Control Panel.................................................................49 Specifying the Paper Type.......................................................................................................................... 49 Specifying the Standard Paper Size...........................................................................................................50 Specifying a Custom Paper Size................................................................................................................ 50 Specifying Paper Type and Paper Size Using Smart Organizing Monitor.................................................52 Specifying a Custom Paper Size................................................................................................................ 52 Specifying Paper Type and Paper Size Using Web Image Monitor........................................................... 53 Specifying a Custom Paper Size................................................................................................................ 53 Specifying Paper Type and Paper Size Using the Printer Driver.................................................................. 54 Supported Paper.............................................................................................................................................. 55 Specifications of Paper Types..................................................................................................................... 56 Non-Recommended Paper Types.............................................................................................................. 58 Paper Storage.............................................................................................................................................. 59 Print Area...................................................................................................................................................... 59 Placing Originals..............................................................................................................................................62 Placing Originals on the Exposure Glass...................................................................................................62 Placing Originals in the Auto Document Feeder....................................................................................... 62 About Originals............................................................................................................................................63 3. Printing Documents What You Can Do with the Printer Function...................................................................................................67 Configuring Option Settings and Paper Settings for the Printer....................................................................68 When Using Windows................................................................................................................................ 68 When Using Mac OS X...............................................................................................................................69 Displaying the Printing Preferences Dialog Box.............................................................................................70 Displaying the Printing Preferences Dialog Box from the [Start] Menu................................................... 70 Displaying the Printing Preferences Dialog Box in an Application.......................................................... 70 Basic Operation of Printing............................................................................................................................. 72 If a Paper Mismatch Occurs....................................................................................................................... 72 Canceling a Print Job...................................................................................................................................73 4. Copying Originals What You Can Do with the Copier Function..................................................................................................75 Draft 2016/05/27 Copier Mode Screen....................................................................................................................................... 76 Basic Operation of Copying........................................................................................................................... 77 Canceling a Copy....................................................................................................................................... 78 Making Enlarged or Reduced Copies............................................................................................................80 Specifying Reduce/Enlarge....................................................................................................................... 80 Making Combined/2-sided Copies.............................................................................................................. 82 Specifying Combined and 2-sided Copies............................................................................................... 86 Copying an ID Card........................................................................................................................................ 87 Specifying the Scan Settings for Copying......................................................................................................89 Adjusting Image Density..............................................................................................................................89 Selecting the Document Type According to Original............................................................................... 89 5. Scanning Originals What You Can Do with the Scanner Function............................................................................................... 91 Send Scanned Documents to a Folder on a Client Computer................................................................. 91 Send Scanned Documents by E-mail......................................................................................................... 91 Scanning Documents from a Client Computer.......................................................................................... 91 Scanner Mode Screen.....................................................................................................................................92 Registering Scan Destinations......................................................................................................................... 93 Modifying Scan Destinations...................................................................................................................... 98 Deleting Scan Destinations..........................................................................................................................99 Testing Transmission.....................................................................................................................................99 Basic Operation of Scan to Folder...............................................................................................................101 Step 1: Printing the Check Sheet.............................................................................................................. 101 Step 2: Confirming the User Name and Computer Name.................................................................... 102 Step 3: Creating a Shared Folder on a Computer................................................................................. 104 Step 4: Specifying Access Privileges for the Created Shared Folder................................................... 105 Step 5: Registering a Shared Folder in the Machine's Address Book.................................................. 106 Step 6: Send Scanned Files to a Shared Folder..................................................................................... 107 Basic Operation of Scan to E-mail............................................................................................................... 109 Step 1: Configuring SMTP and DNS Settings.........................................................................................109 Step 2: Registering Destination E-mail Addresses in the Address Book................................................109 Step 3: Sending Scanned Files by E-mail................................................................................................110 Basic Operation of Scan to FTP....................................................................................................................113 Draft 2016/05/27 Step 1: Configuring SMTP and DNS Settings.........................................................................................113 Step 2: Sending Scanned Files to an FTP Server.................................................................................... 113 Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key (only SP 221SF, SP 220SFNw, and SP 221SFNw).................................................................................................................... 116 Basic Procedure for Saving Scan Files on a USB Flash Memory Device..................................................118 Basic Operation for TWAIN Scanning........................................................................................................ 120 Using TWAIN scanner.............................................................................................................................. 120 TWAIN scanning.......................................................................................................................................120 Settings you can configure in the TWAIN dialog box........................................................................... 121 Basic Operation for WIA Scanning............................................................................................................. 123 Using SANE scanning................................................................................................................................... 124 Specifying the Scan Settings for Scanning.................................................................................................. 125 Specifying the Scanning Size According to the Size of the Original....................................................125 Adjusting Image Density........................................................................................................................... 125 Specifying Resolution................................................................................................................................ 126 6. Sending and Receiving a Fax What You Can Do with the Fax Function.....................................................................................................127 Fax Settings Workflow.................................................................................................................................. 128 Types of Transmission and Reception Modes............................................................................................. 129 Transmission Mode Selection...................................................................................................................129 Reception Mode Selection....................................................................................................................... 129 Fax Mode Screen.......................................................................................................................................... 131 Setting the Date and Time............................................................................................................................. 132 Registering Fax Destinations......................................................................................................................... 133 Registering Fax Destinations Using the Control Panel............................................................................ 133 Registering Fax Destinations Using Web Image Monitor...................................................................... 135 Sending a Fax................................................................................................................................................ 138 Selecting Transmission Mode...................................................................................................................138 Basic Operation for Sending a Fax......................................................................................................... 139 Specifying the Fax Destination................................................................................................................. 141 Useful Sending Functions.......................................................................................................................... 145 Specifying the Scan Settings for Faxing.................................................................................................. 148 Using the Fax Function from a Computer (LAN-Fax)..................................................................................151 Draft 2016/05/27 Basic Operation for Sending Faxes from a Computer........................................................................... 151 Configuring Transmission Settings............................................................................................................153 Configuring the LAN-Fax Address Book................................................................................................. 153 Editing a Fax Cover Sheet........................................................................................................................ 156 Receiving a Fax..............................................................................................................................................157 Selecting Reception Mode....................................................................................................................... 157 Forwarding or Storing Faxes in Memory................................................................................................ 160 Lists/Reports Related to Fax......................................................................................................................... 164 7. Configuring the Machine Using the Control Panel Basic Operation.............................................................................................................................................165 Menu Chart.................................................................................................................................................... 167 Copier Features Settings............................................................................................................................... 168 Scanner Features Settings............................................................................................................................. 172 Fax Transmission Features Settings...............................................................................................................174 Fax Features Settings..................................................................................................................................... 176 Address Book Settings...................................................................................................................................181 System Settings...............................................................................................................................................182 Tray Paper Settings........................................................................................................................................187 Administrator Settings....................................................................................................................................189 Printing Lists/Reports..................................................................................................................................... 195 Printing the Configuration Page................................................................................................................195 Types of Lists/Reports............................................................................................................................... 195 Network Settings............................................................................................................................................197 8. Configuring the Machine Using Utilities Available Setting Functions Using Web Image Monitor and Smart Organizing Monitor...................... 201 Using Web Image Monitor...........................................................................................................................202 Displaying Top Page..................................................................................................................................... 203 Changing the Interface Language........................................................................................................... 204 Checking the System Information................................................................................................................. 205 Status Tab...................................................................................................................................................205 Counter Tab............................................................................................................................................... 206 Machine Information Tab......................................................................................................................... 207 Configuring the System Settings................................................................................................................... 208 Draft 2016/05/27 Sound Volume Adjustment Tab (only SP 221SF, SP 220SFNw, and SP 221SFNw).........................208 Tray Paper Settings Tab............................................................................................................................ 208 Copier Tab................................................................................................................................................. 209 Fax Tab (only SP 221SF, SP 220SFNw, and SP 221SFNw)...............................................................210 Toner Management Tab........................................................................................................................... 211 Interface Tab..............................................................................................................................................211 Shortcut to Function Tab............................................................................................................................211 Registering Destinations................................................................................................................................ 213 Configuring the Network Settings................................................................................................................ 214 Network Status Tab...................................................................................................................................214 IPv6 Configuration Tab.............................................................................................................................215 Network Application Tab......................................................................................................................... 216 DNS Tab.................................................................................................................................................... 217 Auto E-mail Notification Tab.................................................................................................................... 218 SNMP Tab................................................................................................................................................. 218 SMTP Tab...................................................................................................................................................219 POP3 Tab...................................................................................................................................................220 Wireless Tab (only SP 220SNw, SP 221SNw, SP 220SFNw, and SP 221SFNw).......................... 221 Google Cloud Tab.................................................................................................................................... 222 Configuring the IPsec Settings.......................................................................................................................223 IPsec Global Settings Tab.........................................................................................................................223 IPsec Policy List Tab................................................................................................................................... 223 Printing Lists/Reports..................................................................................................................................... 227 Configuring the Administrator Settings.........................................................................................................228 Administrator Tab...................................................................................................................................... 228 Rest Settings Tab........................................................................................................................................228 Backup Setting Tab................................................................................................................................... 229 Restore Setting Tab....................................................................................................................................230 Set Date/Time Tab....................................................................................................................................231 Energy Saver Mode Tab.......................................................................................................................... 232 Using Web Image Monitor...........................................................................................................................233 Displaying Top Page.................................................................................................................................233 Changing the Interface Language........................................................................................................... 234 Draft 2016/05/27 Installing the Help Source File.................................................................................................................. 235 Displaying Help.........................................................................................................................................235 Menu.......................................................................................................................................................... 235 Home..........................................................................................................................................................236 System Settings.......................................................................................................................................... 236 Network Settings....................................................................................................................................... 237 IPsec Settings............................................................................................................................................. 240 Print List/Report......................................................................................................................................... 243 Administrator Tools....................................................................................................................................243 Using Smart Organizing Monitor.................................................................................................................246 Displaying Smart Organizing Monitor Dialog....................................................................................... 246 Checking the Status Information...............................................................................................................246 Checking the Status Information...............................................................................................................248 Configuring the Machine Settings............................................................................................................249 Configuring the IPv6 Settings................................................................................................................... 250 9. Maintaining the Machine Replacing the Print Cartridge........................................................................................................................253 Cautions When Cleaning..............................................................................................................................255 Cleaning the Inside of the Machine............................................................................................................. 256 Cleaning the Exposure Glass........................................................................................................................257 Cleaning the Auto Document Feeder (When Using SP 221SF, SP 220SNw, SP 221SNw, SP 220SFNw, and SP 221SFNw).................................................................................................................... 258 Moving and Transporting the Machine....................................................................................................... 259 Disposal......................................................................................................................................................260 Where to Inquire....................................................................................................................................... 260 10. Troubleshooting Error and Status Messages on the Screen...................................................................................................261 Error and Status Indicate on the Control Panel........................................................................................... 269 Error and Status Messages Appear on Smart Organizing Monitor..........................................................271 Clearing Misfeeds......................................................................................................................................... 273 Removing Jammed Paper from Tray 1.....................................................................................................273 Removing Jammed Paper from the Bypass Tray.....................................................................................275 Opening the Rear Cover to Remove Jammed Paper............................................................................. 276 Draft 2016/05/27 Removing Scanning Jams......................................................................................................................... 277 When You Cannot Print Test Page............................................................................................................... 279 Paper Feed Problems.....................................................................................................................................280 Print Quality Problems................................................................................................................................... 282 Checking the Condition of the Machine..................................................................................................282 Checking the Printer Driver Settings......................................................................................................... 283 Printer Problems............................................................................................................................................. 284 When You Cannot Print Properly............................................................................................................. 284 When You Cannot Print Clearly...............................................................................................................285 When Paper is Not Fed or Ejected Properly........................................................................................... 287 Copier Problems............................................................................................................................................ 288 When You Cannot Make Clear Copies.................................................................................................. 288 When You Cannot Make Copies as Wanted.........................................................................................289 Scanner Problems.......................................................................................................................................... 290 When You Cannot Browse the Network to Send a Scan File............................................................... 290 When Scanning Is Not Done As Expected............................................................................................. 290 Fax Problems..................................................................................................................................................291 When You Cannot Send or Receive Fax Messages As Wanted.......................................................... 291 When an error code appears on the fax journal or transmission status report....................................292 Common Problems.........................................................................................................................................295 11. Appendix Functions and Network Settings Available in an IPv6 Environment.......................................................... 297 Available Functions................................................................................................................................... 297 Transmission Using IPsec...............................................................................................................................299 Encryption and Authentication by IPsec.................................................................................................. 299 Security Association.................................................................................................................................. 300 Encryption Key Exchange Settings Configuration Flow......................................................................... 301 Specifying Encryption Key Exchange Settings........................................................................................301 Specifying IPsec Settings on the Computer............................................................................................. 302 Enabling and Disabling IPsec Using the Control Panel..........................................................................304 Notes About the Toner.................................................................................................................................. 305 Specifications of the Machine...................................................................................................................... 306 General Function Specifications.............................................................................................................. 306 Draft 2016/05/27 Printer Function Specifications.................................................................................................................. 308 Copier Function Specifications.................................................................................................................308 Scanner Function Specifications...............................................................................................................309 Fax Function Specifications...................................................................................................................... 310 Consumables..................................................................................................................................................312 Print Cartridge............................................................................................................................................312 Information for This Machine........................................................................................................................ 313 User Information on Electrical & Electronic Equipment (mainly Europe and Asia)..........313 Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe) .................................................................................................................................................................... 314 Environmental Advice for Users (mainly Europe)............................................................... 314 Notice To Wireless LAN Interface Users (mainly Europe).................................................315 Notes to users in the state of California (Notes to Users in USA) (mainly North America).... .................................................................................................................................................................... 316 Notes to users in the United States of America (mainly North America)......................... 316 Notes to Canadian Users of Wireless Devices (mainly North America)......................... 317 Caution.......................................................................................................................................................317 ENERGY STAR Program........................................................................................................................... 318 Saving Energy............................................................................................................................................319 Copyright Information about Installed Applications................................................................................... 321 expat...........................................................................................................................................................321 JPEG LIBRARY............................................................................................................................................ 321 OpenLDAP 2.1.......................................................................................................................................... 321 OpenSSL 0.9.8g....................................................................................................................................... 322 Trademarks.....................................................................................................................................................325 INDEX...........................................................................................................................................................327 Draft 2016/05/27 How to Find Information about Operations and Troubleshooting You can find support information about operating the machine and troubleshooting in the Operating Manual (printed), Operating Manual (digital format), and Help (online). Operating Manual (Printed) The following manuals are provided with this machine. Safety Information This manual explains the safety precautions that should be followed when using the machine. Be sure to read this manual before using the machine. Setup Guide This manual explains how to setup this machine. It explains the instructions of taking out the machine from the packing box and connecting it to a computer. MF Initial Guide for FAX (only SP 221SF, SP 220SFNw, and SP221SFNw) This manual explains how to set up the machine. It also explains how to remove the machine from the packaging and how to connect it to a computer. MF Operating Manual (Digital Format) Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM. Viewing from a web browser Access the Internet from a web browser. Confirm that the computer or the machine is connected to the network. Download the operating manuals from http://www.ricoh.com/. Viewing from the provided CD-ROM Operating manuals can also be viewed from the provided CD-ROM. • When using Windows 1. Insert the CD-ROM into the CD-ROM drive. 2. Click [Read Manual] and follow the instructions on the screen. The PDF file manual opens. • When using Mac OS X 10 opal-p3_mf3_com_user_guide_gb_00228413_eng.xml Draft 2016/05/27 1. Insert the CD-ROM into the CD-ROM drive. 2. Double-click [Manuals.htm] file, located on the CD-ROM root directory. 3. Select the language. 4. Click [Read PDF manuals]. 5. Click the manual you want to refer to. The PDF file manual opens. Help Use the following procedure to open the Help files learn about the printer driver, Web Image Monitor, and Smart Organizing Monitor functions. For details about using Web Image Monitor, see page 201 "Configuring the Machine Using Utilities". MF For details about using Web Image Monitor, see page 233 "Using Web Image Monitor". Printer driver 1. Click [Help] on the printing preferences dialog box. For the procedure on how to open the printing preferences dialog box, see page 70 "Displaying the Printing Preferences Dialog Box". Web Image Monitor 1. Click on the top right of the screen. To display Help, install the help source file beforehand. For details about installing the file, see page page 233 "Using Web Image Monitor". Smart Organizing Monitor 1. Click [Help] on the [Printer Configuration] screen. opal-p3_mf3_com_user_guide_gb_00228413_eng.xml 11 Draft 2016/05/27 How to Read This Manual Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Symbols Used in This Manual This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors. [] Indicates the names of keys on the machine's display or control panels. Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. MF DCT065 12 opal-p3_mf3_com_user_guide_gb_00228414_eng.xml Draft 2016/05/27 P DCT065 The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine. (mainly Europe and Asia) If the label contains the following, your machine is a region A model: • CODE XXXX -27 • 220–240 V (mainly North America) If the label contains the following, your machine is a region B model: • CODE XXXX -17 • 120–127 V • Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units. Disclaimer To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or non-use of this product and operation manuals provided with it. Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine. In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you. For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer. opal-p3_mf3_com_user_guide_gb_00228414_eng.xml 13 Draft 2016/05/27 Notes Contents of this manual are subject to change without prior notice. The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products. Some illustrations in this manual might be slightly different from the machine. Note to Administrator MF Password Certain configurations of this machine can be password-protected to prevent unauthorized modifications by others. We strongly recommend you to create your own password immediately. The following are the operations that can be password-protected: • Entering the [Address Book], [Network Settings], or [Admin. Tools] menu using the control panel You can access these menus without a password by factory default. The setting for creating a password can be found in [Admin. Tools]. • Configuring the machine using Web Image Monitor You can configure the machine using Web Image Monitor without a password by factory default. The setting for creating a password can be found in [Administrator Settings]. For details about creating passwords, see page 189 "Administrator Settings" or page 165 "Configuring the Machine Using the Control Panel". Password When you log in to this printer, you will be prompted to enter the password. We strongly recommend you to change the factory default password immediately to prevent information leakage and unauthorized operations by others. You will be prompted to enter your password when you attempt to change printer settings configured using Web Image Monitor. To use the factory default password, leave the password blank when using Web Image Monitor. To Change password for Web Image Monitor, you need to log on as an Administrator, and then make the necessary settings. For details about setting a password, see page 233 "Using Web Image Monitor". 14 opal-p3_mf3_com_user_guide_gb_00228414_eng.xml Draft 2016/05/27 About IP Address In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using. MF Differences in Performance/Functions between Different Models The differences in main performance/functions between different models are as follows: SP 221S SP 220SNw SP 221SNw SP 221SF SP 220SFNw SP 221SFNw Fax Not available Not available Available (Standard) Available (Standard) ADF Not available Available (Standard) Available (Standard) Available (Standard) PCL driver Not available Available Not available Available Ethernet Port (Network) Not available Available Not available Available Wireless LAN Not available Available Not available Available Scan to Email/FTP/Folder Not available Available Not available Available Toner Management (Toner Level Indication) Not available Not available Available*1 Available*1 Paperless FAX*2 Not available Not available Not available Available SP 221S SP 221SF Fax Not available Available (Standard) ADF Not available Available (Standard) opal-p3_mf3_com_user_guide_gb_00228414_eng.xml 15 Draft 2016/05/27 SP 221S SP 221SF Ethernet Port (Network) Not available Not available Wireless LAN Not available Not available Scan to Email/FTP/Folder Not available Not available Toner Management (Toner Level Indication) Not available Available*1 Paperless FAX*2 Not available Available Not available *1 Depending on the [Toner End Option] setting, the toner management (toner level indication) function may not be available. For [Toner End Option], see page 182 "System Settings". *2 "Paperless FAX" refers to the function that allows you to store faxes in memory and print only the ones you want, thus saving paper. "Paperless FAX" refers to [Reception File Processing] and [Notify Forward Status] that can be specified using the machine's control panel and [Fax Received File Processing] that can be specified using Web Image Monitor. For details, see page 176 "Fax Features Settings" and page 208 "Configuring the System Settings". Differences in Performance/Functions between Different Models The differences in main performance/functions between different models are as follows: SP 221 16 SP 220Nw SP 221Nw Ethernet Port (Network) Not available Available Wireless LAN Not available Available opal-p3_mf3_com_user_guide_gb_00228414_eng.xml Draft 2016/05/27 1. Guide to the Machine This chapter describes preparations for using the machine and its operating instructions. Guide to Components This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions. MF Exterior 10 11 12 13 14 15 16 17 DCT067 No. Name Description Exposure Glass Place originals here sheet by sheet. Control Panel Contains a screen and keys for machine control. Front Cover Open this cover to replace the print cartridge or remove jammed paper. Stop Fences Raise this fence to prevent paper from falling off. Bypass Tray This tray can hold one sheet of plain paper. opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 17 Draft 2016/05/27 1. Guide to the Machine No. 18 Name Description Cover for the Exposure Glass Open this cover to place originals on the exposure glass. Tray 1 This tray can hold up to 150 sheets of plain paper. 10 Auto Document Feeder (Exposure Glass Cover) The ADF is integrated with the exposure glass cover. Open this cover to place documents on the exposure glass. 11 Input Tray for the ADF Place stacks of originals here. They will feed in automatically. This tray can hold up to 35 sheets of plain paper. 11 Tray Cover Attach this cover when you extend the tray. 12 ADF Cover Open this cover to remove originals jammed in the ADF. 13 Rear Cover Open this cover to remove jammed paper. 14 External Telephone Connector For connecting an external telephone. 14 G3 (analog) Line Interface Connector For connecting a telephone line. 15 USB Port For connecting the machine to a computer using a USB cable. 16 Ethernet Port For connecting the machine to the network using a network interface cable. opal-p3_mf3_com_user_guide_gb_00228417_eng.xml Draft 2016/05/27 Guide to Components 10 11 12 13 14 15 16 17 18 DCT881 No. Name Description Exposure Glass Place originals here sheet by sheet. Control Panel Contains a screen and keys for machine control. Front Cover Open this cover to replace the print cartridge or remove jammed paper. Stop Fences Raise this fence to prevent paper from falling off. Bypass Tray This tray can hold one sheet of plain paper. Cover for the Exposure Glass Open this cover to place originals on the exposure glass. Tray 1 This tray can hold up to 150 sheets of plain paper. Handset Enables you to use the machine as a telephone. 10 Auto Document Feeder (Exposure Glass Cover) The ADF is integrated with the exposure glass cover. Open this cover to place documents on the exposure glass. 11 Input Tray for the ADF Place stacks of originals here. They will feed in automatically. This tray can hold up to 35 sheets of plain paper. 11 Tray Cover Attach this cover when you extend the tray. opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 19 Draft 2016/05/27 1. Guide to the Machine No. Name Description 12 ADF Cover Open this cover to remove originals jammed in the ADF. 13 Rear Cover Open this cover to remove jammed paper. 14 External Telephone Connector For connecting an external telephone. 14 G3 (analog) Line Interface Connector For connecting a telephone line. 15 USB Port For connecting the machine to a computer using a USB cable. 16 Ethernet Port For connecting the machine to the network using a network interface cable. • If it is difficult to take printed paper out of the output tray, you can lift the control panel and make it easier to take the printed paper out. DSG102 20 opal-p3_mf3_com_user_guide_gb_00228417_eng.xml Draft 2016/05/27 Guide to Components Exterior 11 12 10 13 14 15 16 DCT831 No. Name Description Stop Fences Raise this fence to prevent paper from falling off. Front Cover Lift up this cover to replace consumables or clear a paper jam. Bypass Tray This tray can hold one sheet of plain paper. Tray 1 This tray can hold up to 150 sheets of plain paper. Rear Cover Open this cover to deliver sheets face up or remove jammed paper. USB Port Use a USB cable to connect the printer to the host computer. Ethernet Port Use a network interface cable to connect the printer to the network. Tray 1 Cover Attach this cover when you extend the tray. xx Control Panel The keys to operate the machine and the indicators for checking the status of the machine are on this control panel. For details, see page 26 "Control Panel". opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 21 Draft 2016/05/27 1. Guide to the Machine Interior DCT064 No. MF Name Description Print Cartridge A replacement consumable that is required to make prints on paper. It needs to be replaced when the Toner/Paper End indicator flashes red. For details about replacing the cartridge, see page 253 "Replacing the Print Cartridge". Control Panel (When Using SP 221S, SP 220SNw, or SP221SNw) 2 3 4 12 13 14 15 16 17 10 11 18 DSH107 2 3 4 12 13 14 15 16 17 10 11 18 DSH107 22 opal-p3_mf3_com_user_guide_gb_00228417_eng.xml Draft 2016/05/27 Guide to Components No. Name Description [Image Quality] key Press to select the scan quality for the current job. [Shortcut to Func.] key Press to use the function pre-assigned to this key. [Density] key Press to adjust the image density for the current job. [Copy] key Press to switch the machine to copier mode. [Scanner] key Press to switch the machine to scanner mode. Screen Displays the current status and messages. Scroll Keys Press to move the cursor in the direction indicated by the key. Number Keys Press to enter numerical values when specifying settings such as fax numbers and copy quantities or to enter letters when specifying names. [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning, fax transmission/reception, and other actions in progress. 10 [User Tools] key Press to display the menu for configuring the machine's system settings. 11 [Power] key This indicator lights up blue when the machine is turned on. It flashes when a print job is received and during printing, scanning, or fax transmission/reception. 12 [Wi-Fi Direct] key (only SP 220SNw and SP 221SNw) Press this key to activate or deactivate the Wi-Fi Direct function. Pressing this key while Wi-Fi is disabled activates Wi-Fi and reboots the machine automatically. This indicator lights blue when the Wi-Fi Direct function is active. 14 Selection keys Press the key underneath an item shown on the bottom line of the screen to select it. 15 Data In Indicator This indicator lights blue when the machine receives print data from the host device. 16 [Back] key Press to cancel the last operation or to return to the previous level of the menu tree. 17 Alert Indicator This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do not match the settings specified by the driver, or when other errors occur. It flashes when the toner is nearly empty. opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 23 Draft 2016/05/27 1. Guide to the Machine No. Name Description 18 [OK] Key Press to confirm settings and specified values, or to move to the next menu level. 19 [Start] key Press to start fax transmission/reception, scanning, or copying. MF Control Panel (When Using SP 221SF, SP 220SFNw, or SP221SFNw) 14 2 3 4 5 6 15 16 17 18 19 10 20 21 22 23 11 12 13 24 DSH108 14 2 3 4 5 6 15 16 17 18 19 10 20 21 22 23 11 12 13 24 DSH108 No. 24 Name Description [On Hook Dial] key Press to use on-hook dialing to check the destination's status when sending a fax. [Address Book] key Press to select a scan or fax destination from the Address Book. [Image Quality] key Press to select the scan quality for the current job. [Shortcut to Func.] key Press to use the function pre-assigned to this key. [Density] key Press to adjust the image density for the current job. [Copy] key Press to switch the machine to copier mode. [Scanner] key Press to switch the machine to scanner mode. opal-p3_mf3_com_user_guide_gb_00228417_eng.xml Draft 2016/05/27 Guide to Components No. Name Description Screen Displays the current status and messages. Scroll Keys Press to move the cursor in the direction indicated by the key. 10 Number Keys Press to enter numerical values when specifying settings such as fax numbers and copy quantities or to enter letters when specifying names. 11 [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning, fax transmission/reception, and other actions in progress. 12 [User Tools] key Press to display the menu for configuring the machine's system settings. 13 [Power] key This indicator lights up blue when the machine is turned on. It flashes when a print job is received and during printing, scanning, or fax transmission/reception. 14 One Touch buttons Press to select a scan or fax Quick Dial destination. 15 [Pause/Redial] key Press to insert a pause in a fax number or to display the last used scan or fax destination. 16 [Shift] key Press to use the Quick Dial numbers 5 to 8 when specifying a scan or fax destination using the One Touch buttons. 17 [Wi-Fi Direct] key (only SP 220SFNw and SP 221SFNw) Press this key to activate or deactivate the Wi-Fi Direct function. Pressing this key while Wi-Fi is disabled activates Wi-Fi and reboots the machine automatically. This indicator lights blue when the Wi-Fi Direct function is active. 19 [Facsimile] key Press to switch the machine to fax mode. 20 Selection keys Press the key underneath an item shown on the bottom line of the screen to select it. 21 Data In Indicator This indicator lights blue when the machine receives print data from the host device. 22 [Back] key Press to cancel the last operation or to return to the previous level of the menu tree. 23 Alert Indicator This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do not match the settings opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 25 Draft 2016/05/27 1. Guide to the Machine No. Name Description specified by the driver, or when other errors occur. It flashes when the toner is nearly empty. 24 [OK] Key Press to confirm settings and specified values, or to move to the next menu level. 25 [Start] key Press to start fax transmission/reception, scanning, or copying. Control Panel This section introduces the names of the parts of the control panel and explains their functions. DSH109 26 opal-p3_mf3_com_user_guide_gb_00228417_eng.xml Draft 2016/05/27 Guide to Components DSH109 No. Name Description [Power] key This indicator lights blue when the machine is turned on. It flashes when a print job is received. [Wi-Fi Direct] key (only SP 220Nw and SP 221Nw) Press this key to activate or deactivate the Wi-Fi Direct function. Pressing this key while Wi-Fi is disabled activates Wi-Fi and reboots the machine automatically. This indicator lights blue when the Wi-Fi Direct function is active. Network Indicator This indicator lights blue when the network is connected. (only SP 220Nw and SP 221Nw) [Stop] key Press this key once to pause a job that is currently printing. To cancel a job, press it again. [Start] key Press to restart the printing job. Data In Indicator This indicator lights blue when the machine receives print data from the host device. Toner/Paper End Indicator This indicator lights red when the machine runs out of paper or toner. It flashes when the toner is nearly empty. Alert Indicator This indicator flashes red when paper jams occur, and it lights when the paper settings do not match the settings specified by the driver, and when other errors occur. opal-p3_mf3_com_user_guide_gb_00228417_eng.xml 27 Draft 2016/05/27 1. Guide to the Machine • For details about printing a list of the machine's configurations or about doing a test print using Smart Organizing Monitor, see page 246 "Using Smart Organizing Monitor". 28 opal-p3_mf3_com_user_guide_gb_00228417_eng.xml Draft 2016/05/27 Changing Operation Modes MF Changing Operation Modes You can switch between copier, scanner, and fax modes by pressing the corresponding keys. Press the [Copy], [Scanner], or [Facsimile] (only SP 221SF, SP 220SFNw, and SP 221SFNw) key to activate each mode. While in each mode, the corresponding key lights up. DSH140 Function Priority By default, copy mode is selected when the machine is turned on, or if the preset [System Auto Reset Timer] time passes with no operation while the initial screen of the current mode is displayed. You can change the selected mode using [Function Priority] under [Admin. Tools]. For details about [System Auto Reset Timer] or [Function Priority], see page 189 "Administrator Settings". opal-p3_mf3_com_user_guide_gb_00228418_eng.xml 29 Draft 2016/05/27 1. Guide to the Machine MF Multi-access This machine can perform multiple jobs using different functions, such as copying and faxing, at the same time. Performing multiple functions simultaneously is called “Multi-access”. The following table shows the functions that can be performed simultaneously. Current job Copying Job that you want to execute simultaneously • Fax memory transmission • Fax memory reception • Receiving a print job from a computer (the actual printing starts after copying is finished) • Receiving a LAN-Fax job from a computer • LAN-Fax transmission Scanning • Fax memory transmission • Fax immediate printing • Fax memory reception • Printing a fax received in the machine's memory • Printing • Receiving a LAN-Fax job from a computer • LAN-Fax transmission Scanning a fax into the machine's memory before transmission • Fax memory transmission • Fax immediate printing • Fax memory reception • Printing a fax received in the machine's memory • Printing • Receiving a LAN-Fax job from a computer 30 Fax immediate transmission (scanning an original and sending it simultaneously) • Printing a fax received in the machine's memory Fax memory transmission (sending a fax that has already been stored in the machine's memory) • Copying • Printing • Receiving a LAN-Fax job from a computer • Scanning • Scanning a fax into the machine's memory before transmission • Printing a fax received in the machine's memory opal-p3_mf3_com_user_guide_gb_00228419_eng.xml Draft 2016/05/27 Multi-access Current job Job that you want to execute simultaneously • Printing • Receiving a LAN-Fax job from a computer Fax immediate printing (receiving a fax and printing it simultaneously) • Scanning *1 Fax memory reception (storing a received fax into the machine's memory) • Copying • Scanning a fax into the machine's memory before transmission • Receiving a LAN-Fax job from a computer • Scanning • Scanning a fax into the machine's memory before transmission • Receiving a LAN-Fax job from a computer Printing a fax received in the machine's memory • Scanning *1 • Scanning a fax into the machine's memory before transmission • Fax immediate transmission • Fax memory transmission • Receiving a LAN-Fax job from a computer • LAN-Fax transmission Printing • Scanning • Scanning a fax into the machine's memory before transmission • Fax immediate transmission • Fax memory transmission • LAN-Fax transmission Receiving a LAN-Fax job from a computer • Copying • Scanning • Fax immediate printing • Fax memory reception • Printing a fax received in the machine's memory • LAN-Fax transmission LAN-Fax transmission • Copying • Scanning • Scanning a fax into the machine's memory before transmission • Printing a fax received in the machine's memory opal-p3_mf3_com_user_guide_gb_00228419_eng.xml 31 Draft 2016/05/27 1. Guide to the Machine Current job Job that you want to execute simultaneously • Printing • Receiving a LAN-Fax job from a computer *1 Fax printing may take longer than normal if you scan using the control panel at the same time, especially when scanning multiple pages using the exposure glass. • If you try to use a function that cannot be performed simultaneously, you will hear a beep sound from the machine or see a failure message pop up on your computer screen. In this case, try again after the current job is finished. 32 opal-p3_mf3_com_user_guide_gb_00228419_eng.xml Draft 2016/05/27 Assigning a Setting to the Short Cut Key MF Assigning a Setting to the Short Cut Key You can access a frequently-used setting with a single keystroke by assigning the setting to the [Shortcut to Func.] key. You can configure settings for the following 3 function: • ID Card Copy Mode • Fax Immediate TX • Select Scanner Dest. Assigning a Setting Using the Control Panel 1. Press the [User Tools] key. 2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Shortcut to Function], and then press the [OK] key. 5. Press the [ ] or [ ] key to select the setting you want to configure, and then press the [OK] key. 6. Press the [User Tools] key to return to the initial screen. • A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. Assigning a Setting Using Web Image Monitor 1. Start the Web browser, and enter "http://(the machine's IP address or host name)/" in the address bar. 2. Click [System Settings]. 3. Click the [Shortcut to Function] tab. 4. Specify the setting you want to configure from [Shortcut to Function]. 5. Enter the administrator password. 6. Click [OK]. 7. Close the Web browser. • For details about [Administrator], see page 228 "Configuring the Administrator Settings". opal-p3_mf3_com_user_guide_gb_00228420_eng.xml 33 Draft 2016/05/27 1. Guide to the Machine Accessing the Function Assigned to the Short Cut Key 1. Press the [Shortcut to Func.] key. DSH141 The function assigned to the [Shortcut to Func.] key is displayed. 34 opal-p3_mf3_com_user_guide_gb_00228420_eng.xml Draft 2016/05/27 Entering Characters MF Entering Characters To enter characters, use keys as follows: To enter a digit Press a number key. To delete a character Press the [ ] key. To enter a fax number • To enter a number Use the number keys. • To enter characters other than digits " ": Press [ ]. " ": Press [ ]. " ": Press [ ]. Pause: Press the [Pause/Redial] key. "P" appears on the screen. Space: Press the [ ] key. To enter a name Letters, numbers, and symbols can be entered using the number keys. To enter two characters consecutively that use the same number key, press the [ ] key to move the cursor before entering the second character. DCT843 • Characters you can enter depend on the setting you are configuring. opal-p3_mf3_com_user_guide_gb_00228421_eng.xml 35 Draft 2016/05/27 1. Guide to the Machine • If the number you entered is too large or too small for the setting, it will not be accepted. If you press the [OK] key, the machine will increase or decrease the number to the minimum or maximum value for the setting. 36 opal-p3_mf3_com_user_guide_gb_00228421_eng.xml Draft 2016/05/27 About Operation Tools About Operation Tools This section explains the operation tools of this machine. MF Control Panel The control panel contains a screen and keys for controlling the machine. They allow you to configure the machine's various settings. MF For details about how to use the control panel, see page 165 "Configuring the Machine Using the Control Panel". MF Control Panel The control panel contains keys for controlling the machine. Smart Organizing Monitor Install this utility on your computer from the included CD-ROM before using it. Using Smart Organizing Monitor, you can check the machine's status, configure its settings, and use other functions. For details about how to use Smart Organizing Monitor, see page 246 "Using Smart Organizing Monitor". Web Image Monitor You can check the machine's status and configure its settings by accessing the machine directly using Web Image Monitor. For details about how to use Web Image Monitor, see page 201 "Configuring the Machine Using Utilities". MF For details about how to use Web Image Monitor, see page 233 "Using Web Image Monitor". opal-p3_mf3_com_user_guide_gb_00228422_eng.xml 37 Draft 2016/05/27 1. Guide to the Machine 38 opal-p3_mf3_com_user_guide_gb_00228422_eng.xml Draft 2016/05/27 2. Paper Specifications and Adding Paper This chapter describes how to load paper and originals, and about their specifications. Workflow for Loading Paper and Configuring Paper Sizes and Types This section explains how to load paper and the operations required after loading paper. After doing the following procedures, you can copy or print on the paper that is loaded in the machine. MF 1 Load paper into the paper tray. 2 Specify the paper type and size using the control panel, Web Image Monitor, or Smart Organizing Monitor. MF MF 3 Specify the paper type and size on the printer driver. 1 Load paper into the paper tray. 2 Specify the paper type and size using Web Image Monitor or Smart Organizing Monitor. 3 Specify the paper type and size on the printer driver. For details about the procedures, refer to the next page. Procedure Reference • When loading paper into Tray 1 See page 41 "Loading Paper into Tray 1". • When loading paper into the bypass tray See page 46 "Loading Paper into the Bypass Tray". • MF When using the control panel See page 49 "Specifying Paper Type and Paper Size Using the Control Panel". MF • When using Web Image Monitor See page 53 "Specifying Paper Type and Paper Size Using Web Image Monitor". • When using Smart Organizing Monitor See page 52 "Specifying Paper Type and Paper Size Using Smart Organizing Monitor". opal-p3_mf3_com_user_guide_gb_00228425_eng.xml 39 Draft 2016/05/27 2. Paper Specifications and Adding Paper Procedure Reference See page 54 "Specifying Paper Type and Paper Size Using the Printer Driver". For details about supported paper, see page 55 "Supported Paper". 40 opal-p3_mf3_com_user_guide_gb_00228425_eng.xml Draft 2016/05/27 Loading Paper Loading Paper This sections explains how to load paper into the paper tray and bypass tray. • When loading paper, take care not to trap or injure your fingers. For information about supported paper, precautions for storing paper, and print areas, see page 55 "Supported Paper". • When loading paper, be sure to configure the paper size and paper type for the bypass tray and Tray 1. When printing a document, specify the paper size and paper type and select the paper tray in the printer driver so that the settings configured when paper is loaded can be used for printing. Loading Paper into Tray 1 To load paper longer than A4 (297 mm), extend this tray. For details, see page 44 "Extending Tray 1 to load paper". 1. Pull Tray 1 out slowly, and then remove it using both hands. DCT063 Place the tray on a flat surface. opal-p3_mf3_com_user_guide_gb_00228426_eng.xml 41 Draft 2016/05/27 2. Paper Specifications and Adding Paper 2. Pinch the clips on the side paper guides and slide them to match the standard size. DCT030 3. Pinch the end paper guide and slide it inward to match the standard size. DCT031 When loading A5 SEF, A4 or letter size paper, align the paper guide to the following position: DCT871 4. Fan the paper before loading it in the tray. 5. Load the new paper stack print side down. Make sure paper is not stacked higher than the upper limit marked inside the tray. 42 opal-p3_mf3_com_user_guide_gb_00228426_eng.xml Draft 2016/05/27 Loading Paper DCT032 6. Check there are no gaps between the paper and the paper guides (both side and end paper guides). DCT049 7. Carefully push Tray 1 straight into the machine. DCT011 To avoid paper jams, make sure the tray is securely inserted. To deliver the sheets face up, open the rear cover. opal-p3_mf3_com_user_guide_gb_00228426_eng.xml 43 Draft 2016/05/27 2. Paper Specifications and Adding Paper DCT037 • Sheets can be delivered face down from the output tray without opening the rear cover. Extending Tray 1 to load paper This section explains how to load paper longer than A4 (297 mm) into the machine. 1. Remove the tray cover by pushing its center. DSG116 2. Pull Tray 1 out slowly, and then remove it using both hands. 44 opal-p3_mf3_com_user_guide_gb_00228426_eng.xml Draft 2016/05/27 Loading Paper 3. Release the extender locks on both sides of the tray, and then pull out the extender. DCT034 Make sure the extender's inner surface and the scale are aligned. You can adjust the length of the extender in three steps. When using A5 SEF, A4 or letter size paper, adjust the length to the position indicated by the mark " " in the tray. DCT042 When using legal size paper, adjust the length to the position indicated by the mark " " in the tray. DCT042 opal-p3_mf3_com_user_guide_gb_00228426_eng.xml 45 Draft 2016/05/27 2. Paper Specifications and Adding Paper 4. Pull out the extender and lock it. DCT033 5. Follow Steps 2 to 7 in "Loading Paper into Tray 1". 6. Attach the tray cover. DCT038 • Legal paper or custom-size paper longer than A4 must be loaded without attaching the tray cover. only) Loading Paper into the Bypass Tray • • 46 MF Do not load paper in the bypass tray unless the message "Ready" is displayed. Do not load paper in the bypass tray unless the message "Ready" appears in Smart Organizing Monitor. opal-p3_mf3_com_user_guide_gb_00228426_eng.xml Draft 2016/05/27 Loading Paper 1. Open the bypass tray. DCT029 2. Slide the side guides outward, load paper with the print side up, and then push in until it stops against the machine. DCT013 3. Adjust the side guides to the paper width. DCT014 To deliver the sheets face up, open the rear cover. opal-p3_mf3_com_user_guide_gb_00228426_eng.xml 47 Draft 2016/05/27 2. Paper Specifications and Adding Paper DCT037 • Sheets can be delivered face down from the output tray without opening the rear cover. 48 opal-p3_mf3_com_user_guide_gb_00228426_eng.xml Draft 2016/05/27 Specifying Paper Type and Paper Size Using the Control Panel Specifying Paper Type and Paper Size Using the Control Panel MF This section describes how to specify the paper size and paper type using the control panel. • Paper type and size can also be specified using the printer driver. For details, see the printer driver Help. • For prints from the bypass tray, you can select to print according to either the printer driver settings or the control panel settings with [Bypass Tray Priority] under [Tray Paper Settings]. For details about [Bypass Tray Priority], see page 187 "Tray Paper Settings". • If [Auto Continue] under [System Settings] is enabled, printing stops temporarily if a paper type/ size error is detected. The printing restarts automatically with the settings made with the control panel after about ten seconds. For details about [Auto Continue], see page 182 "System Settings". Specifying the Paper Type This section describes how to specify the paper type. 1. Press the [User Tools] key. DSH142 2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. 3. Press the [ ] or [ ] key to select the paper type setting for the desired tray, and then press the [OK] key. 4. Press the [ ] or [ ] key to select the desired paper type, and then press the [OK] key. 5. Press the [User Tools] key to return to the initial screen. • You can press the [Back] key to exit to the previous level of the menu tree. opal-p3_mf3_com_user_guide_gb_00228427_eng.xml 49 Draft 2016/05/27 2. Paper Specifications and Adding Paper Specifying the Standard Paper Size This section describes how to specify the standard paper size. 1. Press the [User Tools] key. DSH142 2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. 3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press the [OK] key. 4. Press the [ ], [ ],[ ], or [ ] key to select the desired paper size, and then press the [OK] key. 5. Press the [User Tools] key to return to the initial screen. • You can press the [Back] key to exit to the previous level of the menu tree. Specifying a Custom Paper Size This section describes how to specify a custom paper size. • When you perform printing, make sure that the paper size specified with the printer driver matches the paper size specified with the control panel. If a paper size mismatch occurs, a message appears on the display. To ignore the error and print using mismatched paper, see page 72 "If a Paper Mismatch Occurs". 50 opal-p3_mf3_com_user_guide_gb_00228427_eng.xml Draft 2016/05/27 Specifying Paper Type and Paper Size Using the Control Panel 1. Press the [User Tools] key. DSH142 2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. 3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press the [OK] key. 4. Press the [ ], [ ], [ ], or [ ] key to select [Custom Size], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key. 6. Enter the width using number keys, and then press the [OK] key. To enter a decimal point, press [ ]. 7. Enter the length using number keys, and then press the [OK] key. To enter a decimal point, press [ ]. 8. Press the [User Tools] key to return to the initial screen. • You can press the [Back] key to exit to the previous level of the menu tree. opal-p3_mf3_com_user_guide_gb_00228427_eng.xml 51 Draft 2016/05/27 2. Paper Specifications and Adding Paper Specifying Paper Type and Paper Size Using Smart Organizing Monitor The procedure in this section is an example based on Windows 7. The actual procedure may vary depending on the operating system you are using. 1. On the [Start] menu, click [All Programs]. 2. Click [Smart Organizing Monitor]. 3. Click [Smart Organizing Monitor Status]. 4. If the machine you are using is not selected, click [Connect Printer]. 5. Click [Search Network Printer] or input the IP Address of the machine, and then select the machine's model. 6. Click [OK]. 7. On the [User Tools] tab, click [Printer Configuration]. If you are requested to enter an access code, enter the access code and then click [OK]. The default access code is "Admin". 8. Select the paper type and paper size, and then click [OK]. 9. Click [Close]. Specifying a Custom Paper Size 1. On the [Start] menu, click [All Programs]. 2. Click [Smart Organizing Monitor]. 3. Click [Smart Organizing Monitor Status]. 4. If the machine you are using is not selected, click [Connect Printer], and then select the machine's model. 5. Click [OK]. 6. On the [User Tools] tab, click [Printer Configuration]. If you are requested to enter an access code, enter the access code and then click [OK]. The default access code is "Admin". 7. On the [Paper Input] tab, select [Custom Paper Size] in the [Paper Size] list. 8. In the [Unit] list, select [mm] or [inch]. 9. In the [Horizontal] box and [Vertical] box, specify the width and length. 10. Click [OK]. 11. Click [Close]. 52 opal-p3_mf3_com_user_guide_gb_00228428_eng.xml Draft 2016/05/27 Specifying Paper Type and Paper Size Using Web Image Monitor Specifying Paper Type and Paper Size Using Web Image Monitor This section describes how to specify the paper size and paper type using Web Image Monitor. 1. Start the web browser and access the machine by entering its IP address. 2. Click [System Settings]. 3. Select the paper type and paper size for the desired tray. 4. Enter the administrator password if required. 5. Click [OK]. 6. Close the web browser. Specifying a Custom Paper Size 1. Start the web browser and access the machine by entering its IP address. 2. Click [System Settings]. 3. Select [Custom Size] in the [Paper Size] list. 4. Select [mm] or [inch] and specify the width and length. 5. Enter the administrator password if required. 6. Click [OK]. 7. Close the web browser. opal-p3_mf3_com_user_guide_gb_00229282_eng.xml 53 Draft 2016/05/27 2. Paper Specifications and Adding Paper Specifying Paper Type and Paper Size Using the Printer Driver • Make sure that the paper type and size specified with the printer driver matches the paper type and size loaded in the tray. Since this machine does not detect the paper size automatically, the type or size of the paper may be mismatched and the print job may not print correctly. 1. Open the [Printing Preferences] dialog box from the printer driver. For information of how to open the printer driver properties from [Devices and Printers], see page 70 "Displaying the Printing Preferences Dialog Box". 2. Click the [Paper] tab. 3. In the [Input Tray] list, select the paper tray you want to print onto. 4. In the [Paper Type] list, select the type of paper that is loaded in the paper tray. 5. In the [Document Size] list, select the paper size that is loaded in the paper tray. 6. Click [OK]. 54 opal-p3_mf3_com_user_guide_gb_00228429_eng.xml Draft 2016/05/27 Supported Paper Supported Paper • After loading paper in the tray, specify the paper type and size using Smart Organizing Monitor and the printer driver. This machine does not detect the paper size automatically. • After loading paper in the tray, specify the paper type and size using the control panel or using Smart Organizing Monitor and printer driver. This machine does not detect the paper size automatically. MF • When loading custom size paper, specify the width and length using the control panel and the printer driver. Type Plain Paper Recycled Thick Paper 1 Thin Paper Size A4, 81/2 × 11, B5 JIS, B6 JIS, A5 LEF, A5 SEF, A6, 81/2 × 14, 81/2 × 13, 8.5 × 13.4, 8.5 × 13.6, 16K, 8.11 × 13.3, 51/2 × 81/2 Weight 52 to 162 g/m2 (14 to 43 lb.) Capacity • Tray 1 150 sheets • Bypass tray 1 sheet (80 g/m2, 20 lb.) Letterhead Preprinted Paper Prepunched Paper Bond Paper Cardstock Color Paper Plain Paper Custom size: 52 to 162 g/m2 Recycled 100 to 216 mm in width, (14 to 43 lb.) Thick Paper 1 148 to 356 mm in length Thin Paper (3.94 to 8.50 inches in width, 1 sheet Letterhead 5.83 to 14.02 inches in length) (80 g/m2, 20 lb.) • Tray 1 150 sheets • Bypass tray Preprinted Paper Prepunched Paper Bond Paper Cardstock Color Paper opal-p3_mf3_com_user_guide_gb_00228430_eng.xml 55 Draft 2016/05/27 2. Paper Specifications and Adding Paper Specifications of Paper Types The following tables describe the types of paper that can be used with this machine. • Depending on the paper type, the toner may take a while to dry. Before handling printed sheets, make sure that they have fully dried. Otherwise, the toner may smudge. • Print quality can be guaranteed only if recommended paper is used. For more information about the recommended paper, contact your sales or service representative. Plain Paper Item Description Paper thickness 65 to 99 g/m2 (17 to 27 lb.) Supported paper tray Tray 1 and bypass tray Thick Paper 1 Item Description Paper thickness 100 to 130 g/m2 (27 to 35 lb.) Supported paper tray Tray 1 and bypass tray Thin Paper Item Description Paper thickness 52 to 64 g/m2 (14 to 16 lb.) Supported paper tray Tray 1 and bypass tray Recycled Paper Item Paper thickness 56 Description 75 to 90 g/m2 (20 to 24 lb.) opal-p3_mf3_com_user_guide_gb_00228430_eng.xml Draft 2016/05/27 Supported Paper Item Description Supported paper tray Tray 1 and bypass tray Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper 1], [Thick Paper 1], or [Thick Paper 2]. Color Paper Item Description Paper thickness 75 to 90 g/m2 (20 to 24 lb.) Supported paper tray Tray 1 and bypass tray Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper 1], [Thick Paper 1], or [Thick Paper 2]. Preprinted Paper Item Description Paper thickness 75 to 90 g/m2 (20 to 24 lb.) Supported paper tray Tray 1 and bypass tray Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper 1], [Thick Paper 1], or [Thick Paper 2]. Prepunched Paper Item Description Paper thickness 75 to 90 g/m2 (20 to 24 lb.) Supported paper tray Tray 1 and bypass tray Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper 1], [Thick Paper 1], or [Thick Paper 2]. opal-p3_mf3_com_user_guide_gb_00228430_eng.xml 57 Draft 2016/05/27 2. Paper Specifications and Adding Paper Letterhead Item Description Paper thickness 100 to 130 g/m2 (27 to 35 lb.) Supported paper tray Tray 1 and bypass tray Notes Paper that has a thickness outside the specified range cannot be printed onto. Bond Paper Item Description Paper thickness 105 to 160 g/m2 (28 to 43 lb.) Supported paper tray Tray 1 and bypass tray Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper 1], [Thick Paper 1], or [Thick Paper 2]. Cardstock Item Description Paper thickness 100 to 130 g/m2 (27 to 35 lb.) Supported paper tray Tray 1 and bypass tray Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper 1], [Thick Paper 1], or [Thick Paper 2]. Non-Recommended Paper Types Do not use the following types of paper: • Ink-jet printer paper • Bent, folded, or creased paper • Curled or twisted paper • Torn paper • Wrinkled paper 58 opal-p3_mf3_com_user_guide_gb_00228430_eng.xml Draft 2016/05/27 Supported Paper • Damp paper • Dirty or damaged paper • Paper that is dry enough to emit static electricity • Paper that has already been printed onto, except a preprinted letterhead paper. Malfunctions are especially likely when using paper printed on by other than a laser printer (e.g.monochrome and color copiers, ink-jet printers, etc.) • Special paper, such as thermal paper and carbon paper • Paper weighing heavier or lighter than the limit • Paper with windows, holes, perforations, cutouts, or embossing • Adhesive label paper on which glue or base paper is exposed • Paper with clips or staples • When loading paper, take care not to touch the surface of the paper. • Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print quality degradation, or malfunctions. Paper Storage • Store paper appropriately. If the paper is stored incorrectly, misfeeds, lower printing quality, or malfunctions may result. When storing paper: • Do not store paper in a humid place. • Do not store paper in direct sunlight. • Do not stand paper on its edge. • Store any leftover paper in a wrapping or box supplied with the paper. Print Area The diagram below shows the area of the paper that the machine can print on. opal-p3_mf3_com_user_guide_gb_00228430_eng.xml 59 Draft 2016/05/27 2. Paper Specifications and Adding Paper From the printer driver CHZ904 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 4.2 mm (0.2 inches) MF Copier function MF CHZ904 60 1. MF Print area 2. MF Feed direction 3. MF Approx. 4.0 mm (0.2 inches) opal-p3_mf3_com_user_guide_gb_00228430_eng.xml Draft 2016/05/27 Supported Paper MF 4. MF 5. MF Approx. 3.3 mm (0.1 inches) Approx. 3.0 mm (0.1 inches) Fax function MF CHZ904 1. MF Print area 2. MF Feed direction 3. MF Approx. 4.2 mm (0.2 inches) 4. MF Approx. 2.0 mm (0.08 inches) • The print area may vary depending on the paper size, printer language and printer driver settings. opal-p3_mf3_com_user_guide_gb_00228430_eng.xml 61 Draft 2016/05/27 2. Paper Specifications and Adding Paper MF Placing Originals This section describes the types of originals you can set and how to place them. Placing Originals on the Exposure Glass This section describes the procedure for placing originals on the exposure glass and in the ADF. • Do not place originals before any correction fluid and toner has completely dried. Doing so may make marks on the exposure glass that will appear on copies. • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. • Because colors made by marker or highlighter pen on originals are difficult to reproduce, they might not appear on copies. 1. Lift the ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. 2. Place the original face down on the exposure glass. The original should be aligned to the rear left corner. CMF048 3. Lower the ADF. Hold down the ADF with your hands when using thick, folded, or bound originals and the ADF cannot be lowered completely. Placing Originals in the Auto Document Feeder By using the ADF, you can scan multiple pages at once. 62 opal-p3_mf3_com_user_guide_gb_00228431_eng.xml Draft 2016/05/27 Placing Originals • Do not place different size originals in the ADF at once. • Straighten curls in the originals before placing them in the ADF. • To prevent multiple sheets from being fed at once, fan the pages of your original before placing them in the ADF. • Place the original squarely. 1. Open the cover of the input tray for the ADF and adjust the guides according to the size of the original. DPH050 2. Place the aligned originals face up in the ADF. The last page should be on the bottom. DPH051 • When placing originals longer than A4, pull out the ADF tray's extenders. About Originals This section describes the types of originals that can be placed and the parts of the original that are unscannable. opal-p3_mf3_com_user_guide_gb_00228431_eng.xml 63 Draft 2016/05/27 2. Paper Specifications and Adding Paper Recommended size of originals This section describes the recommended size of the original. Exposure glass Up to 216 mm (8.5 inches) in width, up to 297 mm (11.7 inches) in length ADF • Paper size: 140 to 216 mm (51/2 to 81/2 inches) in width, 140 to 356 mm (51/2 to 14 inches) in length • Paper weight: 52 to 105 g/m2 (14 to 28 lb.) • Only 1 sheet of an original can be placed on the exposure glass at a time. • In the ADF, up to 35 sheets of originals can be placed at once (when using paper weighing 80 g/m2, 20 lb.). Types of originals not supported by the Auto Document Feeder If placed in the ADF, the following types of original might be damaged or become jammed, or result in gray or black lines appearing on prints: • Originals larger or heavier than recommended • Stapled or clipped originals • Perforated or torn originals • Curled, folded, or creased originals • Pasted originals • Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper • Originals with perforated lines • Originals with indexes, tags, or other projecting parts • Sticky originals such as translucent paper • Thin, highly flexible originals • Thick originals such as postcards • Bound originals such as books • Transparent originals such as OHP transparencies or translucent paper • Originals that are wet with toner or white out 64 opal-p3_mf3_com_user_guide_gb_00228431_eng.xml Draft 2016/05/27 Placing Originals Unscannable image area Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on all four sides of the original might not be scanned. CES107 Margins when using exposure glass In copier mode In scanner mode In fax mode Top 4 mm 0 mm 0 mm Right 3 mm 0 mm 0 mm Left 3 mm 0 mm 0 mm Bottom 3.3 mm 0 mm 0 mm Margins when using ADF In copier mode In scanner mode In fax mode Top 4 mm 0 mm 0 mm Right 3 mm 0 mm 0 mm Left 3 mm 0 mm 0 mm Bottom 3.3 mm 2 mm 0 mm opal-p3_mf3_com_user_guide_gb_00228431_eng.xml 65 Draft 2016/05/27 2. Paper Specifications and Adding Paper 66 opal-p3_mf3_com_user_guide_gb_00228431_eng.xml Draft 2016/05/27 3. Printing Documents This chapter describes how to configure settings on the printer driver and how to print documents. What You Can Do with the Printer Function Combined printing You can consolidate multiple pages and print them on a single sheet. This saves paper and documents require less shelf space for storage. For details, see the printer driver Help. opal-p3_mf3_com_user_guide_gb_00228434_eng.xml 67 Draft 2016/05/27 3. Printing Documents Configuring Option Settings and Paper Settings for the Printer This section explains how to configure settings on the printer driver for the options installed on the machine and for the paper settings for each tray. When bidirectional communication works correctly, your computer obtains information about option, paper size and paper feed direction settings from the machine automatically. Bidirectional communication also allows you to monitor machine status. To support bidirectional communication, the following conditions must be met: Operating system Windows Vista/7/8/8.1/10, Windows Server 2003/2003 R2/2008/2008R2/2012/2012R2 When connected with the network • The Standard TCP/IP port must be used. • In addition to the above, one of the following conditions must also be met: • The TCP/IP protocol or the IPP protocol is used. (When using the IPP protocol, the IPP port name must include the IP address.) When connected with USB • The machine must be connected to the computer's USB port using the USB interface cable. • The computer must support bidirectional communication. • [Enable bidirectional support] must be selected, and [Enable printer pooling] must not be selected on the [Ports] tab with the printer driver. When Using Windows This section describes how to set up option and setting of paper size for each tray on your computer manually. The following procedure is explained using Windows 7 as an example. • Manage Printers permission is required to change the printer properties. Log on as an Administrators group member. 1. On the [Start] menu, select [Devices and Printers]. 2. Right-click the machine's icon, and then click [Printer properties]. 3. Click the [Accessories] tab. 4. Select options installed from the [Options] area, and then make the necessary settings. 68 opal-p3_mf3_com_user_guide_gb_00228435_eng.xml Draft 2016/05/27 Configuring Option Settings and Paper Settings for the Printer 5. Click [Paper Size Settings] tab. 6. In [Input Tray:] select which trays to use, and then, in [Paper Size:] select the size of the paper that you want to load in each tray. Click [Update] to apply the setting for each tray. 7. Click [Apply]. 8. Click [OK] to close the printer properties window. When Using Mac OS X This section describes how to set up option and setting of paper size for each tray on your computer manually. The following procedure is explained using Mac OS X 10.11 as an example. 1. Start System Preferences. 2. Click [Printers & Scanners]. 3. Select the printer you are using, and then click [Options & Supplies...]. 4. Click [Options], and then configure settings as needed. 5. Click [OK]. 6. Quit System Preferences. opal-p3_mf3_com_user_guide_gb_00228435_eng.xml 69 Draft 2016/05/27 3. Printing Documents Displaying the Printing Preferences Dialog Box To change the default settings of the printer driver, make settings in the [Printing Preferences] dialog box. To change the default settings of all applications, open the [Printing Preferences] dialog box from the OS. For details, see page 70 "Displaying the Printing Preferences Dialog Box from the [Start] Menu". To change the default settings of a specific application, open the [Printing Preferences] dialog box from that application. For details, see page 70 "Displaying the Printing Preferences Dialog Box in an Application". Displaying the Printing Preferences Dialog Box from the [Start] Menu This section explains how to open the [Printing Preferences] dialog box from [Devices and Printers]. • When the printer driver is distributed from the print server, the setting values specified by the server are displayed as the default for [Printing Defaults...]. • You cannot configure different print settings for each user. The settings configured in this dialog box are used as the default. 1. On the [Start] menu, click [Devices and Printers]. 2. Right-click the icon of the printer you want to use. 3. Click [Printing Preferences]. Displaying the Printing Preferences Dialog Box in an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The settings displayed in the [Printing Preferences] dialog box opened from the [Devices and Printers] window are applied as the default in the [Printing Preferences] dialog box opened in an application. When printing from an application, modify the settings as required. The screens displayed may differ depending on the application. The following procedure explains how to print documents from an application using WordPad in Windows 7 as an example. Displaying the Printing Preferences Dialog Box in an Application When Using Windows 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2. In the [Select Printer] list, select the printer you want to use. 70 opal-p3_mf3_com_user_guide_gb_00228436_eng.xml Draft 2016/05/27 Displaying the Printing Preferences Dialog Box 3. Click [Preferences]. • Procedures for opening the [Printing Preferences] dialog box vary depending on the application. For details, see the printer driver Help or the manuals provided with the application. Displaying the Printing Preferences Dialog Box in an Application When Using Mac OS The following procedure is explained using Mac OS X 10.11 as an example. 1. Open the document to print. 2. Select [Print...] on the [File] menu. 3. Check that the machine name or IP address you are using is selected in the [Printer:] popup menu. If the machine name or IP address you are using is not selected in the [Printer:] list, click the list, and then select the machine. opal-p3_mf3_com_user_guide_gb_00228436_eng.xml 71 Draft 2016/05/27 3. Printing Documents Basic Operation of Printing The following procedure explains how to perform basic printing. For details of printing options, see the printer driver Help. 1. Open the printer properties dialog box in your document's application. For details about each setting, click [Help]. You can also click the information icons to show configuration information. 2. Set printing options as necessary, and then click [OK]. The printer properties dialog box closes. 3. Click [Print]. • If a paper jam occurs, printing stops after the current page has been printed out. After the jammed paper is removed, printing restarts from the jammed page automatically. For details about how to remove the jammed paper, see page 273 "Clearing Misfeeds". If a Paper Mismatch Occurs The machine reports an error if the paper size does not match the print job's settings when [Size Mismatch Detection] under [Tray Paper Settings] is enabled. There are two ways to resolve these errors: Continue printing using mismatched paper Use the form-feed function to ignore the error and print using mismatched paper. Cancel the print job Cancel printing. 72 opal-p3_mf3_com_user_guide_gb_00228437_eng.xml Draft 2016/05/27 Basic Operation of Printing MF • For details about [Size Mismatch Detection], see page 187 "Tray Paper Settings". • If [Auto Continue] under [System Settings] is enabled, the machine ignores the paper type and size settings and prints on whatever paper is loaded. Printing stops temporarily when the error is detected, and restarts automatically after about ten seconds using the settings made on the control panel. • For details about [Auto Continue], see page 182 "System Settings". MF Continuing printing using mismatched paper If the paper is too small for the print job, the printed image will be cropped. 1. If the error message is displayed, press [FormFeed]. Continuing printing using mismatched paper If the paper is too small for the print job, the printed image will be cropped. 1. If the Alert indicator lights up, press the [Start] key. DSG128 Canceling a Print Job You can cancel print jobs using either the machine's control panel or your computer, depending on the status of the job. Canceling a print job before printing has started • Windows 1. Double-click the printer icon on the task tray of your computer. opal-p3_mf3_com_user_guide_gb_00228437_eng.xml 73 Draft 2016/05/27 3. Printing Documents 2. Select the print job you want to cancel, click the [Document] menu, and then click [Cancel]. 3. Click [Yes]. • If you cancel a print job that has already been processed, printing may continue for a few pages before being canceled. • It may take a while to cancel a large print job. MF Canceling a print job while printing 1. Press the [Clear/Stop] key. DSH144 Canceling a print job while printing 1. Press the [Stop] key twice. DSG130 • The first time you press the [Stop] key pauses the job, the second time cancels the job. 74 opal-p3_mf3_com_user_guide_gb_00228437_eng.xml Draft 2016/05/27 4. Copying Originals This chapter describes the basic and advanced procedures for making copies and how to specify settings. MF MF What You Can Do with the Copier Function Combine copying Combine copying allows you to copy multiple pages onto a single sheet. This saves paper and documents require less shelf space for storage. For details about the settings, see page 82 "Making Combined/2-sided Copies". ID card copying ID card copying allows you to copy the front and back sides of an ID card or other small documents onto one side of a sheet of paper. For details, see page 87 "Copying an ID Card". opal-p3_mf3_com_user_guide_gb_00228440_eng.xml 75 Draft 2016/05/27 4. Copying Originals MF Copier Mode Screen This section provides information about the screen when the machine is in copier mode. By default, the display shows the copier screen when the machine is turned on. If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch to the copier screen. DSH146 Screen in standby mode CVW200 1. Current status or messages Displays the current status or messages. 2. Current settings Displays the current tray, reproduction ratio, and scan settings. 3. Selection key items Displays the functions you can use by pressing the corresponding selection keys. 4. Copy quantity Displays the current copy quantity. You can change the copy quantity using the number keys. • The start-up mode can be specified in the [Function Priority] setting under [Admin. Tools]. For details, see page 189 "Administrator Settings". 76 opal-p3_mf3_com_user_guide_gb_00228441_eng.xml Draft 2016/05/27 Basic Operation of Copying MF Basic Operation of Copying • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. 1. Press the [Copy] key. DSH146 2. Place the original on the exposure glass or in the ADF. To place the original, see page 62 "Placing Originals". If necessary, configure advanced photocopy settings. 3. To make multiple copies, enter the number of copies using the number keys. 4. Press the [Start] key. DSH147 • The maximum number of copies is 99. • You can change the paper tray for the current job by pressing the [ ] or [ ] key. You can also select to change the paper tray automatically according to the paper size (A4, Letter, or 16K). • You can select the paper tray for printing out copies in [Select Paper] under [Copier Features]. If you set the machine to switch between tray 1 and the bypass tray automatically depending on the paper size in this setting, you can also specify the tray the machine uses first in [Paper Tray Priority] opal-p3_mf3_com_user_guide_gb_00228442_eng.xml 77 Draft 2016/05/27 4. Copying Originals under [Tray Paper Settings]. For [Select Paper], see page 168 "Copier Features Settings". For [Paper Tray Priority], see page 187 "Tray Paper Settings". • When making multiple copies of a multi-page document, you can select whether copies are output in collated sets, or in page batches in the [Sort] setting under [Copier Features]. [Sort] cannot be used with the bypass tray. For [Sort], see page 168 "Copier Features Settings". • If a paper jam occurs, printing stops after the current page has been printed out. After the jammed paper is removed, printing restarts from the jammed page automatically. • If a scanning jam occurs in the ADF, copying is canceled immediately. In this case, copy the originals again starting from the jammed page. For the direction to remove the jammed paper, see page 273 "Clearing Misfeeds". Canceling a Copy While scanning the original If copying is canceled while the machine is scanning the original, copying is cancelled immediately and there is no printout. When the original is set in the ADF, scanning stops immediately but pages that have already been scanned completely will be copied. While printing If copying is canceled during printing, the photocopy process is canceled after the current page has been printed out. Follow the procedure below to cancel copying. 1. Press the [Copy] key. DSH146 78 opal-p3_mf3_com_user_guide_gb_00228442_eng.xml Draft 2016/05/27 Basic Operation of Copying 2. Press the [Clear/Stop] key. DSH144 opal-p3_mf3_com_user_guide_gb_00228442_eng.xml 79 Draft 2016/05/27 4. Copying Originals MF Making Enlarged or Reduced Copies There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. Preset ratio CES103 • (mainly Europe and Asia) 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400% • (mainly North America) 50%, 65%, 78%, 93%, 129%, 155%, 200%, 400% 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400% Custom ratio CES106 25% to 400% in 1% increments. Specifying Reduce/Enlarge 1. Press [Scale]. 80 opal-p3_mf3_com_user_guide_gb_00228443_eng.xml Draft 2016/05/27 Making Enlarged or Reduced Copies 2. Press [Reduce], [Enlarge], or [Zoom]. For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom], specify the desired ratio using the number keys. 3. Press the [OK] key. opal-p3_mf3_com_user_guide_gb_00228443_eng.xml 81 Draft 2016/05/27 4. Copying Originals MF Making Combined/2-sided Copies This section describes how to combine and print a multiple pages (two or four pages) on one side or both sides of paper. Only SP 220SNw, SP221SNw, SP221SF, SP 220SFNw, and SP221SFNw are available. • This function is only available when the original is set in the ADF, not when it is set on the exposure glass. • To use this function, the paper size used for printing copies must be set to A4, Letter or Legal. There are following copy modes. Select a copy mode according to your original and how you want the copy outputs to appear. Combined copy on one side In this mode, a two or four-page original is combined and printed on one side of paper. • 1Sd 2Orig->Comb 2on1 1Sd Copy Landscape Portrait Original CMF250 • 1Sd 4Orig->Comb 4on1 1Sd 82 opal-p3_mf3_com_user_guide_gb_00228444_eng.xml Draft 2016/05/27 Making Combined/2-sided Copies Original Copy Top to Bottom Left to Right Top to Bottom Landscape Portrait Left to Right DCT002 Combined copy on both sides In this mode, a multiple-page original is combined and printed on both sides of paper. • 1 Sided Orig->2 Sided Copy Original Copy Top to Bottom Top to Top Top to Bottom Landscape Portrait Top to Top CMF260 • 1Sd 4Orig->Comb 2on1 2Sd opal-p3_mf3_com_user_guide_gb_00228444_eng.xml 83 Draft 2016/05/27 4. Copying Originals Original Copy Top to Bottom Top to Top Top to Bottom Landscape Portrait Top to Top CMF254 • 1Sd 8Orig->Comb 4on1 2Sd Copy Portrait Top to Bottom, Top to Bottom Top to Bottom, Top to Top Left to Right, Top to Bottom Left to Right, Top to Top Original DCT003 84 opal-p3_mf3_com_user_guide_gb_00228444_eng.xml Draft 2016/05/27 Making Combined/2-sided Copies Copy Landscape Top to Bottom, Top to Bottom Top to Bottom, Top to Top Left to Right, Top to Bottom Left to Right, Top to Top Original DCT004 2-sided copy In this mode, one-sided pages are printed on the front and back sides of paper without being combined. Original Copy Top to Bottom Top to Top Top to Bottom Landscape Portrait Top to Top CMF260 opal-p3_mf3_com_user_guide_gb_00228444_eng.xml 85 Draft 2016/05/27 4. Copying Originals Specifying Combined and 2-sided Copies 1. Press the [Copy] key. DSH146 With Type 1 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcut to Func.] key again to switch to normal copier mode. 2. Press the [ ] or [ ] key. 3. Press the [ ] or [ ] key to select [Duplex/Combine]. 4. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key. 5. Press the [ ] or [ ] key to select paper orientation and page order, and then press the [OK] key. The screen will show the selected copy mode. • After you place the originals, press the [Start] key within the time specified in [System Auto Reset Timer]. Otherwise, the job is canceled. For details, see page 189 "Administrator Settings". 86 opal-p3_mf3_com_user_guide_gb_00228444_eng.xml Draft 2016/05/27 Copying an ID Card MF Copying an ID Card This section describes how to copy the front and back sides of an ID card or other small documents onto one side of a sheet of paper. • This function is available only when the original is set on the exposure glass, not when it is set in the ADF. • To use this function, the paper size used for printing copies must be set to A6, A5, A4, Half Letter or Letter. Printed paper size Scanned paper size A4 A5 (148×210 mm) Letter Half Letter (140×216 mm) A5 A6 (105×148 mm) Half Letter Quarter Letter (108×140 mm) A6 A7 (74×105 mm) CES165 1. Press the [Shortcut to Func.] key. DSH141 opal-p3_mf3_com_user_guide_gb_00228445_eng.xml 87 Draft 2016/05/27 4. Copying Originals To make the [Shortcut to Func.] key enable ID card copy mode for the current job, [Shortcut to Function] under [Admin. Tools] must be set to [ID Card Copy Mode]. You can also assign the setting using Web Image Monitor. For [Shortcut to Function], see page 189 "Administrator Settings". 2. To make multiple copies, enter the number of copies using the number keys. 3. Place the original in the upper-left corner of the exposure glass. DCT840 4. Press the [Start] key. A message prompting you to place the original back side down on the exposure glass appears on the display. 5. Place the original on the exposure glass back side down and with the top to the rear of the machine within the time specified in [System Auto Reset Timer], and then press the [Start] key again. • For the ID card copy function, you can set the machine to print a line in the middle of the printed paper. Specify [ID Card Center Line] under [Copier Features]. • You can change the scanning size for the ID card function. Specify [ID Card Size] under [Copier Features]. 88 opal-p3_mf3_com_user_guide_gb_00228445_eng.xml Draft 2016/05/27 Specifying the Scan Settings for Copying MF Specifying the Scan Settings for Copying This section describes how to specify image density and scan quality for the current job. Adjusting Image Density There are five image density levels. The higher the density level, the darker the printout. 1. Press the [Density] key. DSH153 2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key. • You can change the machine's default [Density] setting to always make copies with a specific density level. For details, see page 168 "Copier Features Settings". Selecting the Document Type According to Original There are three document types: Mixed Select this when the original contains both text and photographs or pictures. Text Select this when the original contains only text and no photographs or pictures. Photo Select this when the original contains only photographs or pictures. Use this mode for the following types of original: • Photographs • Pages that are entirely or mainly photographs or pictures, such as magazine pages. opal-p3_mf3_com_user_guide_gb_00228446_eng.xml 89 Draft 2016/05/27 4. Copying Originals Vou. Select this when copying a voucher. This function is available only when the original is set on the exposure glass, not when it is set in the ADF. 1. Press the [Image Quality] key. DSH148 2. Press the [ ] or [ ] key to select the desired document type, and then press the [OK] key. • You can change the machine's default [Original Type] setting to always make copies with a specific document type. For details, see page 168 "Copier Features Settings". 90 opal-p3_mf3_com_user_guide_gb_00228446_eng.xml Draft 2016/05/27 5. Scanning Originals MF MF This chapter describes how to specify settings and use the scanner function. What You Can Do with the Scanner Function Send Scanned Documents to a Folder on a Client Computer You can use this function to convert a large amount of paper documents into a digital format to store and utilize. For details, see page 101 "Basic Operation of Scan to Folder". Send Scanned Documents by E-mail You can use this function to scan handwritten materials such as meeting materials to distribute as a file attached to an e-mail. For details, see page 109 "Basic Operation of Scan to E-mail". Scanning Documents from a Client Computer You can use this function to download files scanned by applications directly to a computer. For details, see page 113 "Basic Operation of Scan to FTP". opal-p3_mf3_com_user_guide_gb_00228451_eng.xml 91 Draft 2016/05/27 5. Scanning Originals MF Scanner Mode Screen This section provides information about the screen in scanner mode. By default, the display shows the copier screen when the machine is turned on. If the copier or fax screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner screen. DSH149 Screen in standby mode Ready Specify Dest. 3 0 0 x 30 0d pi A4 Scn Size D est . DSH150 1. Current status or messages Displays the current status or messages. 2. Current settings Displays the current scanning mode and scan settings. • When "Specify Dest." is displayed: Scan to E-mail, Scan to FTP, or Scan to Folder functions can be used. 3. Selection key items Displays the functions you can use by pressing the corresponding selection keys. • The machine's default mode at power on can be specified in the [Function Priority] setting under [Admin. Tools]. For [Function Priority], see page 189 "Administrator Settings". 92 opal-p3_mf3_com_user_guide_gb_00228452_eng.xml Draft 2016/05/27 Registering Scan Destinations MF Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor. • The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss. Be sure to create backup files of the Address Book data periodically. • Depending on your network environment, the Scan to FTP and Scan to Folder functions may require a user name and password to be correctly entered in the destination information. In such cases, after registering destinations, check that the user name and password are correctly entered by sending test documents to those destinations. The Address Book can contain up to 100 entries, including 8 Quick Dial entries. Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch button (only SP 221SF, SP 220SFNw, and SP 221SFNw). 1. Start the web browser and access the machine by entering its IP address. 2. Click [Quick Dial Destination] or [Scan Destination]. 3. From the [Destination Type] list, select [E-mail Address], [FTP], or [Folder]. 4. Register information as necessary. The information you must register varies depending on the destination type. For details, see the tables below. 5. Enter the administrator password if required. 6. Click [Apply]. 7. Close the web browser. opal-p3_mf3_com_user_guide_gb_00228453_eng.xml 93 Draft 2016/05/27 5. Scanning Originals Scan to E-mail Settings Item 94 Setting Description Quick Dial Number Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Destination E-mail Address Required E-mail address of the destination. Can contain up to 64 characters. Notification E-mail Address Optional E-mail address to which a notification is sent after transmission. Can contain up to 64 characters. Subject Required Subject of the e-mail. Can contain up to 64 characters. Sender's Name Optional Name of e-mail sender. The name specified here will be shown under "From" or a similar field of the recipient's email application. Can contain up to 32 characters. File Format (Color/Gray Scale) Required File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. File Format (Black & White) Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. opal-p3_mf3_com_user_guide_gb_00228453_eng.xml Draft 2016/05/27 Registering Scan Destinations Item Scan Size Setting Optional Description Select the scanning size for the original from A5, B5, A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 × 14, 16K, or custom size. If you select custom size, select [mm] or [Inch], and then specify the width and length. Resolution Optional Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi. Density Optional Specify the image density by clicking the right or left buttons. is the lightest, and is the darkest. Scan to FTP Settings Item Setting Description Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Hostname or IP Address Required Name or IP address of the FTP server. Can contain up to 64 characters. Quick Dial Number opal-p3_mf3_com_user_guide_gb_00228453_eng.xml 95 Draft 2016/05/27 5. Scanning Originals Item Setting Description Required File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. File Format (Black & White) Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. FTP User Name Optional User name for logging in to the FTP server. Can contain up to 32 characters. FTP Password Optional Password for logging in to the FTP server. Can contain up to 32 characters. Directory Optional Name of the FTP server directory where scanned files are stored. Can contain up to 64 characters. Notification E-mail Address Optional E-mail address to which a notification is sent after transmission. Can contain up to 64 characters. File Format (Color/Gray Scale) Scan Size Optional Select the scanning size for the original from A5, B5, A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 × 14, 16K, or custom size. If you select custom size, select [mm] or [Inch], and then specify the width and length. 96 Resolution Optional Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi. Density Optional Specify the image density by clicking the right or left buttons. is the lightest, and is the darkest. opal-p3_mf3_com_user_guide_gb_00228453_eng.xml Draft 2016/05/27 Registering Scan Destinations Scan to Folder Settings Item Setting Description Quick Dial Number Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Service Name Required Path to the directory where scanned files will be stored. Consists of the IP address or name of the destination computer (can contain up to 64 characters), and name of the shared folder (can contain up to 32 characters). Domain Optional Specify the name of the domain to which the computer belongs. Can contain up to 15 characters. Login User Name Optional User name for logging in to the destination computer. Can contain up to 32 characters. Login Password Optional Password for logging in to the destination computer. Can contain up to 32 characters. Directory Optional Directory within the shared folder for storing scanned files. Can contain up to 64 characters. Notification E-mail Address Optional E-mail address to which a notification is sent after transmission. Can contain up to 64 characters. opal-p3_mf3_com_user_guide_gb_00228453_eng.xml 97 Draft 2016/05/27 5. Scanning Originals Item File Format (Color/Gray Scale) File Format (Black & White) Scan Size Setting Description Required File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. Optional Select the scanning size for the original from A5, B5, A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 × 14, 16K, or custom size. If you select custom size, select [mm] or [Inch], and then specify the width and length. Resolution Optional Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi. Density Optional Specify the image density by clicking the right or left buttons. is the lightest, and is the darkest. • To send files via e-mail, SMTP and DNS settings must be configured properly. • If you are using the Scan to E-mail function, select a time zone according to your geographic location to send email with correct transmission date and time. • To send files to an FTP server or computer, the user name, password, and directory must be configured properly. • On a network that uses a DNS server, specify a computer name in [Service Name] and the name of the domain to which the computer belongs in [Domain]. In this case, also configure the DNS related settings using Web Image Monitor. • Scan destinations cannot be registered using the control panel. Modifying Scan Destinations This section describes how to modify the information of registered destinations. 1. Start the web browser and access the machine by entering its IP address. 2. Click [Scan Destination]. 3. Click the [E-mail Address], [FTP], or [Folder] tab. 98 opal-p3_mf3_com_user_guide_gb_00228453_eng.xml Draft 2016/05/27 Registering Scan Destinations 4. Select the entry to modify, and then click [Change]. 5. Modify settings as necessary. 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the web browser. • You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination] page. (only SP 221SF, SP 220SFNw, and SP 221SFNw) To do this, select the desired entry, click [Delete], and then click [Apply] again on a confirmation page. Deleting Scan Destinations This section describes how to delete registered destinations. 1. Start the web browser and access the machine by entering its IP address. 2. Click [Scan Destination]. 3. Click the [E-mail Address], [FTP], or [Folder] tab. 4. Select the entry to delete, and then click [Delete]. 5. Confirm that the entry you have selected is the entry that you want to delete. 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the web browser. Testing Transmission • When a USB flash memory device is inserted into the machine, scanned documents will be stored in the USB flash memory device. Confirm that there are no USB flash memory devices inserted into the machine. 1. Place the original on the exposure glass or in the ADF. opal-p3_mf3_com_user_guide_gb_00228453_eng.xml 99 Draft 2016/05/27 5. Scanning Originals 2. Press the [Scanner] key, and then press the [Address Book] key. DSH149 Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under [Admin. Tools] is set to [Select Scanner Dest.]. For [Shortcut to Function], see page 189 "Administrator Settings". 3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key. If you want to search for a specific entry by its name, enter the first letters of the name using the number keys, and then press the [OK] key. Each time you enter a character, the display changes to show the matching name. 4. Search for the desired destination by pressing the [ ] or [ ] key to scroll the Address Book, and then press the [OK] key. When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel. For scan settings, see page 125 "Specifying the Scan Settings for Scanning". 5. Press the [Start] key. Scanning starts and scanned documents will be stored in a shared folder. • If the machine fails to transfer the file, confirm the following items. • Destination is registered to the Address Book correctly. • Set the security software or firewall of the destination computer to off and try the job again. For details about security software of the firewall settings, contact your network administrator. • If there is more than one destination computer, test the job with other computers. Compare the settings with the computer which succeeded to transfer the file. For details, contact your network administrator. • When there is not enough disk space on the destination computer, the machine may fail to transfer the file. 100 opal-p3_mf3_com_user_guide_gb_00228453_eng.xml Draft 2016/05/27 Basic Operation of Scan to Folder MF Basic Operation of Scan to Folder This section explains the preparations and procedures to send scanned documents to a folder on a client computer. After doing the following procedures, you can send scanned documents from the machine to a shared folder on a client computer. *1 only Windows • You can create the shared folder under Windows Vista or later, Windows Server 2003 or later, and Mac OS X 10.7 or later. • Files can be sent via SMB using the SMB (139/TCP, 137/UDP) or CIFS (445/TCP) protocol. • Files can be sent via SMB (139/TCP, 137/UDP) in a NetBIOS over TCP/IP environment only. • Files cannot be sent via SMB in a NetBEUI environment. Step 1: Printing the Check Sheet Print out the following check sheet. Write, on the check sheet, the settings for the computer to which you will send documents. For details about how to use the check sheet to make a list of the setting values, see page 102 "Step 2: Confirming the User Name and Computer Name" and page 104 "Step 3: Creating a Shared Folder on a Computer". opal-p3_mf3_com_user_guide_gb_00228454_eng.xml 101 Draft 2016/05/27 5. Scanning Originals • After registering scan destinations to the Address Book, discard the completed check sheet to prevent leakage of personal information. Check Sheet No. Check Item (Entry Example) Entry Column Computer name (ex. YamadaPC) [1] Active settings of DHCP server ([Yes] or [No]) Computer's IP address (ex. 192.168.0.152) [2] Domain Name/Working Group Name (ex. ABCD-NET) USERDNSDOMAIN USERDOMAIN Computer's user name (ex. TYamada) [3] Computer's login password (ex. Administrator) [4] Computer's shared folder name (ex. scan) • Depending on the network environment, USERDNSDOMAIN or USERDOMAIN may not be displayed. Write the domain name or working group name in the check sheet. Step 2: Confirming the User Name and Computer Name Confirming the User Name and Computer Name When Running Microsoft Windows Confirm the user name and the name of the computer you will send scanned documents to. 1. On the [Start] menu, point to [All Programs], then [Accessories], and then click on [Command Prompt]. 102 opal-p3_mf3_com_user_guide_gb_00228454_eng.xml Draft 2016/05/27 Basic Operation of Scan to Folder 2. Enter the command "ipconfig/all", and then press the [Enter] key. 3. Confirm the name of the computer, the active settings of the DHCP server, and the IPv4 address, and then write them in [1] on the check sheet. The computer's name is displayed under [Host Name]. The address displayed under [IPv4 Address] is the IPv4 address of the computer. Active settings of DHCP server are displayed under [XXX]. 4. Next, enter the command "set user", and then press the [Enter] key. Be sure to put a space between "set" and "user". 5. Confirm the domain name/working group name and the user name, and then write them in [2] on the check sheet. The user name is displayed under [USERNAME]. Confirm the computer's login password and write it in [3] on the check sheet. Next, create a shared folder on a computer. For details about creating a shared folder, see page 104 "Step 3: Creating a Shared Folder on a Computer". • Depending on the operating system or security settings, it might be possible to specify a user name that does not have a password assigned. However, we recommend that for greater security you select a user name that has a password. Confirming the User Name and Computer Name When Running OS X Confirm the user name and the name of the computer you will send scanned documents to. Confirm the values and then write them on the check sheet. 1. On the Apple menu, click [About This Mac]. The computer's information screen appears. 2. Click [System Report...]. 3. In the left pane, click [Software], and then confirm the computer name and user name under "System Software Overview:". The computer name is displayed next to [Computer Name]. The user name is displayed next to [User Name]. On the check sheet, write the computer name in [1] and the user name in [2]. Next, create a shared folder on a computer. For details about creating a shared folder, see page 104 "Step 3: Creating a Shared Folder on a Computer". opal-p3_mf3_com_user_guide_gb_00228454_eng.xml 103 Draft 2016/05/27 5. Scanning Originals • Depending on the operating system or security settings, you might be able to specify a user name that does not have a password assigned. However, we recommend that you select a user name that has a password. • To confirm the IP address on the Apple menu, click [System Preferences...], and then click [Network] on the System Preferences window. Then click [Ethernet]. The address displayed in the IP address field is the IP address of the computer. Step 3: Creating a Shared Folder on a Computer Creating a Shared Folder on a Computer Running Microsoft Windows Create a shared destination folder in Windows and enable sharing. In the following procedure, a computer which is running under Windows 7 Ultimate and participating in a domain is used as an example. • You must log in as an Administrators group member to create a shared folder. • If "Everyone" is left selected in Step 6, the created shared folder will be accessible by all users. This is a security risk, so we recommend that you give access rights only to specific users. Use the following procedure to remove "Everyone" and specify user access rights. 1. Create a folder, just as you would create a normal folder, in a location of your choice on the computer. Write the folder name in [4] on the check sheet. 2. Right-click the folder, and then click [Properties]. 3. On the [Sharing] tab, select [Advanced Sharing...]. 4. Select the [Share this folder] check box. 5. Click [Permissions]. 6. In the [Group or user names:] list, select "Everyone", and then click [Remove]. 7. Click [Add...]. In the [Select Users of Groups] window, add groups or users to whom you want to grant access. In the following procedure, the procedure to give access privileges to users that you wrote on the check sheet is used as an example. 8. In the [Select Users or Groups] window, click [Advanced...]. 9. Specify one or more object types, select a location, and then click [Find Now]. 10. From the list of results, select the groups and users you want to grant access to (the name you wrote in [2] on the check sheet), and then click [OK]. 11. In the [Select Users or Groups] window, click [OK]. 104 opal-p3_mf3_com_user_guide_gb_00228454_eng.xml Draft 2016/05/27 Basic Operation of Scan to Folder 12. In the [Group or user names:] list, select a group or user (the name you wrote in [2] on the check sheet), and then, in the [Allow] column of the permissions list, select either the [Full Control] or [Change] check box. Configure the access permissions for each group and user. 13. Click [OK] twice. If you want to specify access privileges for the created folder to allow other users or groups to access the folder, proceed to page 105 "Step 4: Specifying Access Privileges for the Created Shared Folder". If not, proceed to page 106 "Step 5: Registering a Shared Folder in the Machine's Address Book". Creating a Shared Folder on a Computer Running OS X The following procedures explain how to create a shared folder on a computer running OS X, and how to confirm the computer's information. OS X 10.11 is used in these examples. • You must log in as an administrator to create a shared folder. 1. Create the folder that you want to send scan files to. Write the folder name into [4] on the check sheet. 2. On the Apple menu, click [System Preferences...]. 3. Click [Sharing]. 4. Select the [File Sharing] check box. 5. Click [Options...]. 6. Select the [Share files and folders using SMB] check box. 7. Select the account that will be used to access the shared folder. 8. If the [Authenticate] screen appears, enter the password for the account, click [OK], and then click [Done]. 9. Under the [Shared Folders:] list, click [ ]. 10. Select the folder you have created, and then click [Add]. 11. Make sure that the permissions for the user who will access this folder are set to [Read &Write]. Next, register scan destinations. For details about registering scan destinations, see page 106 "Step 5: Registering a Shared Folder in the Machine's Address Book". Step 4: Specifying Access Privileges for the Created Shared Folder If you want to specify access privileges for the created folder to allow other users or groups to access the folder, configure the folder as follows: opal-p3_mf3_com_user_guide_gb_00228454_eng.xml 105 Draft 2016/05/27 5. Scanning Originals 1. Right-click the folder created in Step 2, and then click [Properties]. 2. On the [Security] tab, click [Edit...]. 3. Click [Add...]. 4. In the [Select Users or Groups] window, click [Advanced...]. 5. Specify one or more object types, select a location, and then click [Find Now]. 6. From the list of results, select the groups and users you want to grant access to, and then click [OK]. 7. In the [Select Users or Groups] window, click [OK]. 8. In the [Groups or user names:] list, select a group or user, and then, in the [Allow] column of the permissions list, select either the [Full Control] or [Modify] check box. 9. Click [OK]. Next, register scan destinations. For details about registering scan destinations, see page 106 "Step 5: Registering a Shared Folder in the Machine's Address Book". • If you are creating a shared folder for the first time on this computer, you must enable the file sharing function. For details, see Windows Help. Step 5: Registering a Shared Folder in the Machine's Address Book Register scan destinations using Web Image Monitor. 1. Start the web browser and access the machine by entering its IP address. 2. Click [Quick Dial Destination] or [Scan Destination]. 3. From the [Destination Type] list, select [Folder]. 4. Register information as necessary. The information you must register are the following items. For details, see page 93 "Registering Scan Destinations". • Name • Service Name • File Format 5. Enter the administrator password if required. 6. Click [Apply]. 7. Close the web browser. Preparations for Scan to Folder are complete. For details about sending scanned files to the destination you registered in the Address Book, see page 107 "Step 6: Send Scanned Files to a Shared Folder". 106 opal-p3_mf3_com_user_guide_gb_00228454_eng.xml Draft 2016/05/27 Basic Operation of Scan to Folder • If the machine fails to transfer the file, confirm the following items. • Destination is registered to the Address Book correctly. • Set the security software or firewall of the destination computer to off and try the job again. For details about security software of the firewall settings, contact your network administrator. • If there is more than one destination computer, test the job with other computers. Compare the settings with the computer which succeeded to transfer the file. For details, contact your network administrator. • When there is not enough disk space on the destination computer, the machine may fail to transfer the file. Step 6: Send Scanned Files to a Shared Folder Send scanned files to the shared folder registered in Step 5. • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. • Register the scan destination in the Address Book using Web Image Monitor. For details, see page 93 "Registering Scan Destinations". • When a USB flash memory device is inserted into the machine, scanned documents will be stored in the USB flash memory device. Confirm that there are no USB flash memory devices inserted into the machine. 1. Place the original on the exposure glass or in the ADF. To place the original, see page 62 "Placing Originals". 2. Press the [Scanner] key, and then press the [Address Book] key. DSH149 Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under [Admin. Tools] is set to [Select Scanner Dest.]. For [Shortcut to Function], see page 189 "Administrator Settings". opal-p3_mf3_com_user_guide_gb_00228454_eng.xml 107 Draft 2016/05/27 5. Scanning Originals 3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key. If you want to search for a specific entry by its name, enter the first letters of the name using the number keys, and then press the [OK] key. Each time you enter a character, the display changes to show the matching name. 4. Search for the desired destination by pressing the [ ] or [ ] key to scroll the Address Book, and then press the [OK] key. When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel. For scan settings, see page 125 "Specifying the Scan Settings for Scanning". 5. Press the [Start] key. DSH147 Depending on the machine's settings, you may see the following screen on the display when scanning from the exposure glass. If you see this screen, proceed to the next step. 6. If you have more originals to scan, place the next original on the exposure glass, and then press [Yes]. Repeat this step until all originals are scanned. 7. When all originals have been scanned, press [No] to start sending the scanned file. • To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files are discarded. • You can also specify a destination using the One Touch buttons, Pause/Redial key (only SP 221SF, SP 220SFNw, and SP 221SFNw). For details, see page 125 "Specifying the Scan Settings for Scanning". 108 opal-p3_mf3_com_user_guide_gb_00228454_eng.xml Draft 2016/05/27 Basic Operation of Scan to E-mail MF Basic Operation of Scan to E-mail This section explains the preparations and procedures to send scanned documents as a file attached to an e-mail. After doing the following procedures, you can send scanned documents to the specified e-mail address. Step 1: Configuring SMTP and DNS Settings To send files via e-mail, SMTP and DNS settings must be configured properly. For details about SMTP server information, contact your network administrator of your Internet service provider. Configure SMTP and DNS information using Web Image Monitor. 1. Start the web browser and access the machine by entering its IP address. 2. Click [Network Settings]. 3. Click the [SMTP] tab. 4. Register information as necessary. For details, see page 214 "Configuring the Network Settings". 5. Click [Apply]. 6. Close the web browser. Next, register the destination e-mail address in the Address Book. For details, see page 109 "Step 2: Registering Destination E-mail Addresses in the Address Book". Step 2: Registering Destination E-mail Addresses in the Address Book Configure the destination information using Web Image Monitor. 1. Start the web browser and access the machine by entering its IP address. 2. Click [Quick Dial Destination] or [Scan Destination]. 3. From the [Destination Type] list, select [E-mail Address]. opal-p3_mf3_com_user_guide_gb_00228461_eng.xml 109 Draft 2016/05/27 5. Scanning Originals 4. Register information as necessary. The information you must register are the following items. For details, see page 125 "Specifying the Scan Settings for Scanning". • Name • Destination E-mail Address • Subject • File Format 5. Enter the administrator password if required. 6. Click [Apply]. 7. Close the web browser. Preparations for Scan to E-mail are complete. For details about sending files to the registered destinations, see page 110 "Step 3: Sending Scanned Files by E-mail". Step 3: Sending Scanned Files by E-mail This section explains how to send scanned files to destinations registered in Step 2. • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. • Register the scan destination in the Address Book using Web Image Monitor. For details, see page 93 "Registering Scan Destinations". • When a USB flash memory device is inserted into the machine, scanned documents will be stored in the USB flash memory device. Confirm that there are no USB flash memory devices inserted into the machine. 1. Place the original on the exposure glass or in the ADF. To place the original, see page 62 "Placing Originals". 110 opal-p3_mf3_com_user_guide_gb_00228461_eng.xml Draft 2016/05/27 Basic Operation of Scan to E-mail 2. Press the [Scanner] key, and then press the [Address Book] key. DSH149 Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under [Admin. Tools] is set to [Select Scanner Dest.]. For [Shortcut to Function], see page 189 "Administrator Settings". 3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key. If you want to search for a specific entry by its name, enter the first letters of the name using the number keys, and then press the [OK] key. Each time you enter a character, the display changes to show the matching name. 4. Search for the desired destination by pressing the [ ] or [ ] key to scroll the Address Book, and then press the [OK] key. When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel. For scan settings, see page 125 "Specifying the Scan Settings for Scanning". 5. Press the [Start] key. DSH147 Depending on the machine's settings, you may see the following screen on the display when scanning from the exposure glass. opal-p3_mf3_com_user_guide_gb_00228461_eng.xml 111 Draft 2016/05/27 5. Scanning Originals If you see this screen, proceed to the next step. 6. If you have more originals to scan, place the next original on the exposure glass, and then press [Yes]. Repeat this step until all originals are scanned. 7. When all originals have been scanned, press [No] to start sending the scanned file. • To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files are discarded. • You can also specify a destination using the One Touch buttons, Pause/Redial key (only SP 221SF, SP 220SFNw, and SP 221SFNw). For details, see page 116 "Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key (only SP 221SF, SP 220SFNw, and SP 221SFNw)". 112 opal-p3_mf3_com_user_guide_gb_00228461_eng.xml Draft 2016/05/27 Basic Operation of Scan to FTP MF Basic Operation of Scan to FTP This section explains the preparations and instructions to send scanned documents to an FTP server. After doing the following procedures, you can send scanned documents to an FTP server. Step 1: Configuring SMTP and DNS Settings To send files to an FTP server, FTP server settings must be configured properly. For details about FTP servers, contact your network administrator. Configure FTP server settings using Web Image Monitor. 1. Start the web browser and access the machine by entering its IP address. 2. Click [Quick Dial Destination] or [Scan Destination]. 3. From the [Destination Type] list, select [FTP]. 4. Register information as necessary. The information you must register are the following items. For details, see page 93 "Registering Scan Destinations". • Name • Hostname or IP Address • Subject • File Format 5. Enter the administrator password if required. 6. Click [Apply]. 7. Close the web browser. Preparations for Scan to FTP are complete. For details about sending files to the registered destinations, see page 113 "Step 2: Sending Scanned Files to an FTP Server". Step 2: Sending Scanned Files to an FTP Server This section explains how to send scanned files to destinations registered in Step 1. opal-p3_mf3_com_user_guide_gb_00228465_eng.xml 113 Draft 2016/05/27 5. Scanning Originals • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. • Register the scan destination in the Address Book using Web Image Monitor. For details, see page 93 "Registering Scan Destinations". • When a USB flash memory device is inserted into the machine, scanned documents will be stored in the USB flash memory device. Confirm that there are no USB flash memory devices inserted into the machine. 1. Place the original on the exposure glass or in the ADF. To place the original, see page 62 "Placing Originals". 2. Press the [Scanner] key, and then press the [Address Book] key. DSH149 Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under [Admin. Tools] is set to [Select Scanner Dest.]. For [Shortcut to Function], see page 189 "Administrator Settings". 3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key. If you want to search for a specific entry by its name, enter the first letters of the name using the number keys, and then press the [OK] key. Each time you enter a character, the display changes to show the matching name. 4. Search for the desired destination by pressing the [ ] or [ ] key to scroll the Address Book, and then press the [OK] key. When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel. For scan settings, see page 125 "Specifying the Scan Settings for Scanning". 114 opal-p3_mf3_com_user_guide_gb_00228465_eng.xml Draft 2016/05/27 Basic Operation of Scan to FTP 5. Press the [Start] key. DSH147 Depending on the machine's settings, you may see the following screen on the display when scanning from the exposure glass. If you see this screen, proceed to the next step. 6. If you have more originals to scan, place the next original on the exposure glass, and then press [Yes]. Repeat this step until all originals are scanned. 7. When all originals have been scanned, press [No] to start sending the scanned file. • To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files are discarded. • You can also specify a destination using the One Touch buttons, Pause/Redial key (only SP 221SF, SP 220SFNw, and SP 221SFNw). For details, see page page 116 "Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key (only SP 221SF, SP 220SFNw, and SP 221SFNw)". opal-p3_mf3_com_user_guide_gb_00228465_eng.xml 115 Draft 2016/05/27 5. Scanning Originals Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key (only SP 221SF, SP 220SFNw, and SP 221SFNw) MF This section describes how to specify a destination using the following keys: • One Touch buttons Use these to specify destinations registered as Quick Dial entries. • [Pause/Redial] key Press this to specify the last used destination as the destination for the current job. Using the One Touch buttons Press the One Touch button to which the desired Quick Dial entry is registered. Press the [Shift] key to use the Quick Dial entries Nos. 5 to 8. DSH200 Using the [Pause/Redial] key Press the [Pause/Redial] key to select the last used destination. DSH151 116 opal-p3_mf3_com_user_guide_gb_00228468_eng.xml Draft 2016/05/27 Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key (only SP 221SF, SP 220SFNw, and SP 221SFNw) • When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel. For details, see page 125 "Specifying the Scan Settings for Scanning". • The [Pause/Redial] key is not effective for the first scan job after the machine is turned on. • To select destinations not registered as Quick Dial entries, use the [Address Book] key. For specifying destinations using the [Address Book] key, see page 101 "Basic Operation of Scan to Folder". opal-p3_mf3_com_user_guide_gb_00228468_eng.xml 117 Draft 2016/05/27 5. Scanning Originals Basic Procedure for Saving Scan Files on a USB Flash Memory Device MF This sections explains basic operations of Scan to USB. Files are saved to the USB flash memory device inserted into the machine. • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. • This machine does not support the use of external USB hubs. • Not all types of USB flash memory devices are supported. • When using Scan to USB, set [Save Scn Data to USB] to [Active]. For details, see page 189 "Administrator Settings". 1. Insert the USB flash memory device into the USB port. DCT039 2. Press the [Scanner] key. DSH149 A message indicating the machine is reading the device appears. Wait until [Save Scn Data to USB] appears on the display. The time before the message appears differs depending on the type of USB flash memory device. 118 opal-p3_mf3_com_user_guide_gb_00228469_eng.xml Draft 2016/05/27 Basic Procedure for Saving Scan Files on a USB Flash Memory Device 3. Place the original on the exposure glass or in the ADF. To place the original, see page 62 "Placing Originals". Specify the scanning settings as necessary. For details of specifying the scanning settings, see page 125 "Specifying the Scan Settings for Scanning". 4. Press the [Start] key. DSH147 If the [Limitless Scan] setting under [Scan Settings] is enabled, you may see the following screen on the display when scanning from the exposure glass. If you see this screen, proceed to the next step. 5. If you have more originals to scan, place the next original on the exposure glass, and then press [Yes]. Repeat this step until all originals are scanned. 6. When all originals have been scanned, press [No] to start sending the scanned file. 7. Wait until "Ready" is displayed on the screen. Scanned files are saved in the root directory of the USB flash memory device. 8. Remove the USB flash memory device from the machine. • To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files are discarded. opal-p3_mf3_com_user_guide_gb_00228469_eng.xml 119 Draft 2016/05/27 5. Scanning Originals MF Basic Operation for TWAIN Scanning This section describes the basic TWAIN scanning operation. TWAIN scanning is possible if a TWAIN-compatible application is running on your computer. Using TWAIN scanner This section describes the preparations for using the TWAIN scanner. • To use the TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM. • To use the TWAIN scanner, a TWAIN-compliant application must be installed. To use the machine as a TWAIN scanner, first do the following: • Install the TWAIN driver. • Install a TWAIN-compliant application. TWAIN scanning TWAIN scanning is possible if your computer is running a TWAIN-compatible application. 1. Place the original on the exposure glass or in the ADF. 2. Open the properties dialog box for this machine using a TWAIN-compatible application. 3. Configure the scan settings as required, and then click [Scan]. 120 opal-p3_mf3_com_user_guide_gb_00228470_eng.xml Draft 2016/05/27 Basic Operation for TWAIN Scanning Settings you can configure in the TWAIN dialog box DSH132 1. Scanner: Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to discover all available scanners connected via USB or the network. 2. Original: Select [Reflective] to scan from the exposure glass, or [Automatic Document Feeder] to scan from the ADF. 3. Original type According to your original, select a setting from the list of options detailed below, or select [Custom...] to configure your own scan settings. [Mode], [Resolution], and [Size] under [Scan Configuration] will change according to the original type setting you selected here. • When using the exposure glass: [Editing Text(OCR)] [Faxing, Filing or Copying] [Black and White Photo] [Color Document-Fast] [Color Document-Better Quality] [Custom...] • When using the ADF: [ADF-Faster] [ADF-Better] opal-p3_mf3_com_user_guide_gb_00228470_eng.xml 121 Draft 2016/05/27 5. Scanning Originals [ADF - Gray] [Custom...] 4. Mode: Select from color, grayscale, or black-and-white. 5. Resolution: Select a resolution from the list. If you select [User defined], enter a resolution value directly in the edit box. Note that increasing the resolution also increases the file size and scanning time. Selectable resolutions vary depending on where the original is set. • When using the exposure glass: 75, 100, 150, 200, 300, 400, 500, 600, 1200, 2400, 4800, 9600, 19200 dpi, User defined • When using the ADF: 75, 100, 150, 200, 300, 400, 500, 600 dpi, User defined 6. Size: Select the scanning size. If you select [User defined], enter the scanning size directly in the edit box. Also, you can change the scanning size with your mouse in the preview area. You can select the unit of measure from [cm], [inches], or [pixels]. Selectable resolutions vary depending on where the original is set. For details, see the TWAIN Help. 7. Scan task: (when using the exposure glass) Displays up to 10 previously used scan areas. To remove a scan task, select the number of the task, and then click [Remove]. You can select [AutoCrop] to let the scanner automatically detect the size of your original. • If the scan data is larger than the memory capacity, an error message appears and scanning is canceled. If this happens, specify a lower resolution and scan the original again. 122 opal-p3_mf3_com_user_guide_gb_00228470_eng.xml Draft 2016/05/27 Basic Operation for WIA Scanning MF Basic Operation for WIA Scanning 1. Place the original on the exposure glass or in the ADF. 2. On the [Start] menu on your computer, click [Devices and Printers]. 3. Right-click the icon of the printer model you want to use, and then click [Start scan] to open the dialog box for the scan settings. 4. In the dialog box, configure the scan settings as required, and then click [Scan]. 5. Click [Import]. opal-p3_mf3_com_user_guide_gb_00228471_eng.xml 123 Draft 2016/05/27 5. Scanning Originals MF Using SANE scanning This driver allows you to scan images and edit them using SANE compatible software. 124 opal-p3_mf3_com_user_guide_gb_00228472_eng.xml Draft 2016/05/27 Specifying the Scan Settings for Scanning MF Specifying the Scan Settings for Scanning When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings for the current job using the control panel. Specifying the Scanning Size According to the Size of the Original This section describes how to specify the scanning size according to the size of the current original. 1. Press [Scn Size]. Ready Specify Dest. 30 0 x 3 0 0 d p i A 4 Scn Siz e Des t. DSH152 2. Press the [ ] or [ ] key to select the size of the original, and then press the [OK] key. If you selected anything other than [Custom Size], you do not need to perform the remaining steps of the procedure. 3. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key. 4. Enter the width using the number keys, and then press the [OK] key. To enter a decimal point, press [ ]. 5. Enter the length using the number keys, and then press the [OK] key. To enter a decimal point, press [ ]. • You can change the machine's default [Scan Size] setting to always scan originals with a specific scanning size. For details, see page 172 "Scanner Features Settings". Adjusting Image Density This section describes how to adjust image density for the current job. There are five image density levels. The higher the density level, the darker the scanned image. opal-p3_mf3_com_user_guide_gb_00228473_eng.xml 125 Draft 2016/05/27 5. Scanning Originals 1. Press the [Density] key. DSH153 2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key. • You can change the machine's default [Density] setting to always scan with a specific density level. For details, see page 172 "Scanner Features Settings". Specifying Resolution This section describes how to specify the scan resolution for the current job. There are six resolution settings. The higher the resolution, the higher the quality but greater the file size. 1. Press the [Image Quality] key. DSH148 2. Press the [ ], [ ], [ ], or [ ] key to select the desired resolution, and then press the [OK] key. • You can change the machine's default [Resolution] setting to always scan with a specific resolution level. For details, see page 172 "Scanner Features Settings". 126 opal-p3_mf3_com_user_guide_gb_00228473_eng.xml Draft 2016/05/27 6. Sending and Receiving a Fax MF This chapter describes how to use the fax function and specify settings. MF This function is available for SP 221SF, SP 220SFNw, and SP 221SFNw. MF What You Can Do with the Fax Function Send faxes easily with the one touch buttons By registering destinations, you can specify the destination easily by pressing a one touch button. Destinations can be specified by registering them as Speed Dial entries or using the redial function. Also you can send a fax to multiple destinations. Forward received faxes to receive them wherever you are By forwarding received faxes to an e-mail address or a folder, you can receive them anytime, anywhere you are and not need to file them. Send faxes by data to save paper By using a LAN-Fax Driver, you can send documents from your computer directly without printing them. For details, see page 151 "Using the Fax Function from a Computer (LAN-Fax)". opal-p3_mf3_com_user_guide_gb_00228477_eng.xml 127 Draft 2016/05/27 6. Sending and Receiving a Fax MF Fax Settings Workflow This section explains the preparations and procedures to send fax documents to a folder on a client computer. After doing the following procedures, you can send fax documents from the machine to a shared folder on a client computer. 1 Connect the machine to a telephone line. 2 Specify the telephone line type. 3 Select either an external line or an extension line. 4 Specify the number of the external line. *1 5 Set the date and time. 6 Specify the reception mode. *1 Specify when using an extension line or a PBX. Procedure Reference See Initial Guide for FAX. See page page 129 "Types of Transmission and Reception Modes". 128 For details about selecting the reception mode, see page 129 "Reception Mode Selection". opal-p3_mf3_com_user_guide_gb_00228478_eng.xml Draft 2016/05/27 Types of Transmission and Reception Modes MF Types of Transmission and Reception Modes This section explains the types of transmission and reception modes of the fax function and the way to select and configure them. Transmission Mode Selection The following explains the transmission modes of the fax function and how to select them. Types of transmission modes There are two types of transmission: • Memory Transmission • Immediate Transmission Selecting the transmission mode xxxxxxx Description of transmission modes • Memory Transmission In this mode, the machine scans several originals into memory and sends them all at once. This is convenient when you are in a hurry and want to take the document away from the machine. In this mode, you can send a fax to multiple destinations. If the [Auto Redial] under [Fax TX Settings] is enabled, the machine redials the fax destination automatically when the line is busy or a transmission error occurs. The number of redial attempts is preset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minute intervals. For details, see page 174 "Fax Transmission Features Settings". You can disable [Auto Redial] under [Fax Features]. • Immediate Transmission In this mode, the machine scans the original and faxes it simultaneously. This is convenient when you want to send an original quickly or when you want to check the destination you are sending to. The original is not stored in memory. You can only specify one destination. If fax is not received normally, an error message appears on the control panel. Configuring the transmission mode See page 138 "Selecting Transmission Mode". Reception Mode Selection The following explains the reception modes of the fax function and how to select them. opal-p3_mf3_com_user_guide_gb_00228479_eng.xml 129 Draft 2016/05/27 6. Sending and Receiving a Fax • In FAX/TAD mode, the machine receives the fax automatically after the external telephone answering device rings the number of times specified in [Total No. of Rings (TAD)]. Set the external telephone answering device to ring before receiving a fax. For details about [Total No. of Rings (TAD)], see page 176 "Fax Features Settings". Types of reception modes There are three types of reception: • Fax Only mode • FAX/TEL Manual mode • FAX/TAD mode Selecting the reception mode xxxxx Description of reception modes • Fax Only mode (auto reception) • When an external telephone is not connected The machine automatically answers all incoming calls in fax reception mode. • When an external telephone is connected The machine automatically answers all incoming calls in fax reception mode after the external telephone rings the number of times specified. It is convenient for those who only use telephones for outgoing calls. • FAX/TAD mode (auto reception) In this mode, the external telephone answering device answers and records messages when the machine receives telephone calls. If the incoming call is a fax call, the machine receives the fax automatically. For details, see page 159 "Receiving a fax in FAX/TAD mode". • FAX/TEL Manual mode (manual reception) In this mode, you must answer calls with the handset or an external telephone. If a call is a fax call, you must start the fax reception manually. For details, see page 158 "Receiving a fax in FAX/TEL Manual mode". Configuring the reception mode See page 157 "Selecting Reception Mode". • An external telephone is required to use this machine as a telephone. For details about connecting an external telephone to the machine, see Setup Guide. 130 opal-p3_mf3_com_user_guide_gb_00228479_eng.xml Draft 2016/05/27 Fax Mode Screen MF Fax Mode Screen This section provides information about the screen in fax mode. By default, the display shows the copier screen when the machine is turned on. If the copy or scanner screen is shown on the display, press the [Facsimile] key on the control panel to switch to the fax screen. DSH154 Screen in standby mode RX File Original DSH155 1. Current status or messages Displays the current status or messages. 2. Current settings Displays the current density and resolution settings. 3. Selection key items Displays the functions you can use by pressing the corresponding selection keys. 4. Current date and time Shows the current date and time. • The machine's default mode at power on can be specified in the [Function Priority] setting under [Admin. Tools]. For [Function Priority], see page 189 "Administrator Settings". • The display format for time and date can be specified in [Set Date/Time] under [Admin. Tools]. For setting the date and time, see page 132 "Setting the Date and Time". opal-p3_mf3_com_user_guide_gb_00228480_eng.xml 131 Draft 2016/05/27 6. Sending and Receiving a Fax MF Setting the Date and Time 1. Press the [User Tools] key. DSH142 2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Set Date/Time], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [Set Date], and then press the [OK] key. 6. Press the [ ] or [ ] key to select the desired date format, and then press the [OK] key. For the date and time display format, see page 189 "Administrator Settings". 7. Enter the current date using the number keys, and then press the [OK] key. You can press the [ ] or [ ] key to move between fields. 8. Press the [ ] or [ ] key to select [Set Time], and then press the [OK] key. 9. Press the [ ] or [ ] key to select the desired time format, and then press the [OK] key. 10. Enter the current time using the number keys, and then press the [OK] key. If you selected [12-hour Format], press the [ ] or [ ] key to select [AM] or [PM]. You can press the [ ] or [ ] key to move between fields. 11. Press the [User Tools] key to return to the initial screen. • A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. For [Admin. Tools Lock], see page 189 "Administrator Settings". 132 opal-p3_mf3_com_user_guide_gb_00228481_eng.xml Draft 2016/05/27 Registering Fax Destinations MF Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel. For entering characters, see page 35 "Entering Characters". The Address Book can also be edited using Web Image Monitor. • The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss. Be sure to create backup files of the Address Book data periodically. For details about creating backup files, see page 228 "Configuring the Administrator Settings". The Address Book can contain up to 100 entries (8 Quick Dial entries and 100 Speed Dial entries). Quick Dial entries Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch button. Speed Dial entries Destinations registered as Speed Dial entries can be selected from the Address Book. Press the [Address Book] key, select [Search Address Book], and then select the desired entry using the [ ] or [ ] key. Registering Fax Destinations Using the Control Panel 1. Press the [User Tools] key. DSH142 2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then press the [OK] key. opal-p3_mf3_com_user_guide_gb_00228482_eng.xml 133 Draft 2016/05/27 6. Sending and Receiving a Fax 5. Press the [ ] or [ ] key to select [No.], and then enter the desired Quick Dial number (1 to 8) or Speed Dial number (1 to 100) using the number keys. If a destination is already registered for the input number, the fax number and fax name registered for that number appear. 6. Press the [ ] or [ ] key to select [Fax No.], and then enter the fax number (up to 40 characters). 7. Press the [ ] or [ ] key to select [Name], and then enter the fax name (up to 20 characters). 8. Confirm the setting, and then press the [OK] key. 9. Press the [User Tools] key to return to the initial screen. • For details about entering characters, see page 35 "Entering Characters". • A fax number can contain 0 to 9, pause, " ", " ", and space. • If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits following the pause. You can specify the length of the pause time in the [Pause Time] setting under [Fax TX Settings]. For [Pause Time], see page 174 "Fax Transmission Features Settings". • To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialing mode from pulse to tone temporarily. • If the machine is connected to the telephone network through a PBX, make sure to enter the outside line access number specified in [PBX Access Number] before the fax number. For [PBX Access Number], see page 189 "Administrator Settings". • A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. For [Admin. Tools Lock], see page 189 "Administrator Settings". Modifying or deleting fax destinations 1. Press the [User Tools] key. DSH142 2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key. 134 opal-p3_mf3_com_user_guide_gb_00228482_eng.xml Draft 2016/05/27 Registering Fax Destinations 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. For details about [Admin. Tools Lock], see page 189 "Administrator Settings". 4. Press the [ ] or [ ] key to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [No.], and then enter the desired Quick Dial number (1 to 8 or Speed Dial number (1 to 100) using the number keys. The fax number and fax name registered for that number appear. 6. Press the [ ] or [ ] key to select [Fax No.], and then modify the fax number (up to 40 characters). If you want to delete the fax number, press the [ ] key until the current number is deleted. 7. Press the [ ] or [ ] key to select [Name], and then modify the fax name (up to 20 characters). If you want to delete the fax name, press the [ ] key until the current name is deleted. 8. Confirm the setting, and then press the [OK] key. 9. Press the [User Tools] key to return to the initial screen. • For details about entering characters, see page 35 "Entering Characters". • A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. Registering Fax Destinations Using Web Image Monitor 1. Start the web browser and access the machine by entering its IP address. 2. Click [Quick Dial Destination] or [Fax Speed Dial Destination]. 3. From the [Destination Type] list, select [Fax]. 4. Select [Quick Dial Number] or [Speed Dial Number], and then select the registration number from the list. 5. Register information as necessary. 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the web browser. opal-p3_mf3_com_user_guide_gb_00228482_eng.xml 135 Draft 2016/05/27 6. Sending and Receiving a Fax Fax destination settings Item Setting Description Quick Dial Number / Speed Dial Number Required Select the number to which you want to register Quick Dial or Speed Dial destination. Name Optional Name of the destination. The name specified here will be shown on the screen when selecting a fax destination. Can contain up to 20 characters. Fax number of the destination. Can contain up to 40 characters. Fax Number Required If the machine is connected to the telephone network through a PBX, make sure to enter the outside line access number specified in [PBX Access Number] before the fax number. For [PBX Access Number], see page 189 "Administrator Settings". • A fax number can contain 0 to 9, "P" (pause), " ", " ", "-", and space. • If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits following the pause. You can specify the length of the pause time in the [Pause Time] setting under [Fax TX Settings]. For [Pause Time], see page 174 "Fax Transmission Features Settings". • For details about using Web Image Monitor, see page 201 "Configuring the Machine Using Utilities". • To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialing mode from pulse to tone temporarily. Modifying fax destinations 1. Start the web browser and access the machine by entering its IP address. 136 opal-p3_mf3_com_user_guide_gb_00228482_eng.xml Draft 2016/05/27 Registering Fax Destinations 2. Click [Quick Dial Destination] or [Fax Speed Dial Destination]. If you modify the Speed Dial entry, proceed to Step 4. 3. Click [Fax Quick Dial Destination]. 4. Select the entry to modify, and then click [Change]. If you want to delete the entry, click [Delete]. 5. Modify settings as necessary. To delete the entry, confirm the entry you have selected. 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the web browser. opal-p3_mf3_com_user_guide_gb_00228482_eng.xml 137 Draft 2016/05/27 6. Sending and Receiving a Fax MF Sending a Fax • It is recommended that you call the receiver and confirm with them when sending important documents. Selecting Transmission Mode There are two transmission modes: Memory Transmission and Immediate Transmission. Memory Transmission In this mode, the machine scans several originals into memory and sends them all at once. This is convenient when you are in a hurry and want to take the document away from the machine. In this mode, you can send a fax to multiple destinations. Immediate Transmission In this mode, the machine scans the original and faxes it simultaneously, without storing it in memory. This is convenient when you want to send an original quickly. In this mode, you can only specify one destination. 1. Press the [Facsimile] key, and then press the [ ] or [ ] key. DSH154 Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under [Admin. Tools] is set to [Fax Immediate TX]. For [Shortcut to Function], see page 189 "Administrator Settings". 2. Press the [ ] or [ ] key to select [Immediate TX], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Off], [On], or [Next Fax Only], and then press the [OK] key. For Memory Transmission, select [Off]. For Immediate Transmission, select [On] or [Next Fax Only]. 4. Press the [User Tools] key to return to the initial screen. 138 opal-p3_mf3_com_user_guide_gb_00228483_eng.xml Draft 2016/05/27 Sending a Fax Basic Operation for Sending a Fax • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. 1. Press the [Facsimile] key. DSH154 2. Place the original on the exposure glass or in the ADF. To place the originals, see page 62 "Placing Originals". 3. Enter the fax number (up to 40 characters) using the number keys, or specify a destination using the One Touch buttons or Speed Dial function. For details about entering characters, see page 35 "Entering Characters". For details about specifying destinations using the One Touch buttons or Speed Dial function, see page 141 "Specifying the Fax Destination". • If the machine is connected to the telephone network through a PBX, make sure to enter the outside line access number specified in [PBX Access Number] before the fax number. For [PBX Access Number], see page 189 "Administrator Settings". 4. Press the [Start] key. DSH147 • Depending on the machine's settings, you may be prompted to enter the fax number again if you manually entered the destination fax number. In this case, re-enter the number within 60 opal-p3_mf3_com_user_guide_gb_00228483_eng.xml 139 Draft 2016/05/27 6. Sending and Receiving a Fax seconds, press [OK], and then press the [Start] key. If the fax numbers do not match, go back to Step 3. For [Fax Number Confirmation], see page 189 "Administrator Settings". • When using the exposure glass in Memory Transmission mode, you will be prompted to place another original. In this case, proceed to the next step. 5. If you have more originals to scan, press [Yes] within 60 seconds, place the next original on the exposure glass, and then press [OK]. Repeat this step until all originals are scanned. If you do not press [Yes] within 60 seconds, the machine will start to dial the destination. 6. When all originals have been scanned, press [No] or the [Start] key to start sending the fax. • A fax number can contain 0 to 9, pause, " ", " ", and space. • If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits following the pause. You can specify the length of the pause time in the [Pause Time] setting under [Fax TX Settings]. For [Pause Time], see page 174 "Fax Transmission Features Settings". • To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialing mode from pulse to tone temporarily. • You can specify multiple destinations and broadcast the fax you are sending. For sending a fax using the broadcast function, see page 141 "Specifying the Fax Destination". • The machine prompts you to enter the fax number twice only when you dial the destination manually. Destinations specified using the One Touch buttons, Speed Dial function, or [Pause/ Redial] key need not be confirmed. • When in Memory Transmission mode, you can enable the [Auto Redial] setting under [Fax TX Settings] to set the machine to automatically redial the destination if the line is busy or an error occurs during transmission. For [Auto Redial], see page 174 "Fax Transmission Features Settings". • When in Memory Transmission mode, the machine's memory may become full while scanning the originals. In this case, the screen prompts you to cancel the transmission or to send only the pages that have been scanned successfully. • If paper is jammed in the ADF, the jammed page has not been scanned properly. When the machine is in Immediate Transmission mode, resend the fax starting from the jammed page. When in Memory Transmission mode, scan the entire originals again. For details about removing paper jammed in the ADF, see page 273 "Clearing Misfeeds". Canceling a fax Follow the procedure below to cancel sending a fax. 140 opal-p3_mf3_com_user_guide_gb_00228483_eng.xml Draft 2016/05/27 Sending a Fax When in Immediate Transmission mode If you cancel sending a fax while the machine is scanning the original, the fax transmission process is canceled immediately. In this case, an error is displayed on the other party's machine. When in Memory Transmission mode If you cancel sending a fax while the machine is scanning the original, the machine will not send the document. If you cancel sending a fax during transmission, the fax transmission process is canceled immediately. In this case, an error is displayed on the other party's machine. 1. Press the [Facsimile] key. DSH154 2. Press the [Clear/Stop] key. DSH144 • If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled. The fax will be sent to the subsequent destinations as normal. For details about sending a fax using the broadcast function, see page 141 "Specifying the Fax Destination". Specifying the Fax Destination Other than entering the destination fax number using the number keys, you can specify destinations using the following functions: opal-p3_mf3_com_user_guide_gb_00228483_eng.xml 141 Draft 2016/05/27 6. Sending and Receiving a Fax • One Touch buttons • Speed Dial • Broadcast function • Redial function Specifying the destination using the One Touch buttons 1. Press the [Facsimile] key. DSH154 2. Press the One Touch button to which the desired Quick Dial entry is registered. For registering the Quick Dial entries, see page 133 "Registering Fax Destinations". Press the [Shift] key if you want to use Quick Dial entries Nos. 5 to 8 before pressing a One Touch button. DSH200 • You can check the registered names and fax numbers by printing a report. For printing the Quick Dial list, see page 195 "Printing Lists/Reports". 142 opal-p3_mf3_com_user_guide_gb_00228483_eng.xml Draft 2016/05/27 Sending a Fax Specifying the destination using Speed Dial 1. Press the [Facsimile] key. DSH154 2. Press the [Address Book] key. DSH156 3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key. If you want to search for a specific entry by its registration number or name, use the following procedure: • Searching by the registration number Press the [Address Book] key again, enter the number using the number keys, and then press the [OK] key. • Searching by the name Enter the first letters of the name using the number keys, and then press the [OK] key. Each time you enter a character, the display changes to show the matching name. 4. Press the [ ] or [ ] key to select the desired Speed Dial entry, and then press the [OK] key. For registering the Speed Dial entries, see page 133 "Registering Fax Destinations". • The Address Book shows only the Speed Dial entries. Use the One Touch buttons to specify Quick Dial destinations. opal-p3_mf3_com_user_guide_gb_00228483_eng.xml 143 Draft 2016/05/27 6. Sending and Receiving a Fax • You can check the registered names and fax numbers by printing a report. For printing the Speed Dial list, see page 195 "Printing Lists/Reports". Specifying the destination using the broadcast function You can send a fax to multiple destinations (up to 100 destinations) simultaneously. Faxes are sent to destinations in the order they were specified. 1. Press the [Facsimile] key. DSH154 2. Add a destination by using one of the following methods: • To add a Quick Dial destination: press a corresponding One Touch button. • To add a Speed Dial destination: press the [Address Book] key, select [Search Address Book], select a destination, and then press the [OK] key. • To add a manually-specified destination: confirm that [No.key] is pressed, and then enter the destination fax number using the number keys. 3. Press the [OK] key. Press [List] to see the list of destinations that have been added so far. Go back to Step 2 to add further destinations. • While specifying multiple destinations, you can press the [Clear/Stop] key to clear all destinations. • If you specify multiple destinations in Immediate Transmission mode, the mode switches to Memory Transmission mode temporarily. • While broadcasting, pressing the [Clear/Stop] key cancels the fax to the current destination only. Specifying the destination using the redial function You can specify the last used destination as the destination for the current job. 144 opal-p3_mf3_com_user_guide_gb_00228483_eng.xml Draft 2016/05/27 Sending a Fax This function saves time when you are sending to the same destination repeatedly, as you do not have to enter the destination each time. 1. Press the [Facsimile] key. DSH154 2. Press the [Pause/Redial] key. DSH151 Useful Sending Functions You can check the status of the other party's machine easily before sending a fax by using the On Hook Dial function. Using an external telephone, you can talk and send a fax in one call. You can check the status of the other party's machine easily before sending a fax by using the On Hook Dial function. Using the handset or an external telephone, you can talk and send a fax in one call. The procedure differs depending on whether [Operation] is set to [Easy Mode] or [Advanced Mode] in [Fax Features]. Sending a fax using On Hook Dial The On Hook Dial function allows you to check the destination's status while listening to the tone from the internal speaker. This function is useful when you want to ensure that the fax will be received. opal-p3_mf3_com_user_guide_gb_00228483_eng.xml 145 Draft 2016/05/27 6. Sending and Receiving a Fax • The On Hook Dial function cannot be used when [Fax Number Confirmation] under [Admin. Tools] is enabled. 1. Place the original. If [Operation] is set to [Easy Mode], you cannot send faxes using the exposure glass. 2. Press the [Facsimile] key. DSH154 3. Press the [On Hook Dial] key. DSH157 "On Hook" appears on the screen. 4. Specify the destination using the number keys. 146 opal-p3_mf3_com_user_guide_gb_00228483_eng.xml Draft 2016/05/27 Sending a Fax 5. If you hear a high pitched tone, press the [Start] key. DSH147 If [Operation] is set to [Easy Mode], Step 6 does not apply. 6. Press [TX], and then press the [Start] key. • For details about selecting the transmission mode, see page 138 "Selecting Transmission Mode". • For details about [Fax Number Confirmation], see page 189 "Administrator Settings". • For details about [Operation], see page 176 "Fax Features Settings". Sending a fax after a conversation An external telephone allows you to send a fax after finishing your conversation without having to disconnect and redial. This function is useful when you want to ensure that the fax has been received. The handset or an external telephone allows you to send a fax after finishing your conversation without having to disconnect and redial. This function is useful when you want to ensure that the fax has been received. 1. Place the original. If [Operation] is set to [Easy Mode], you cannot send faxes using the exposure glass. 2. Press the [Facsimile] key. DSH154 opal-p3_mf3_com_user_guide_gb_00228483_eng.xml 147 Draft 2016/05/27 6. Sending and Receiving a Fax 3. Pick up the handset. 4. Specify the destination using the external telephone. 5. Specify the destination using the external telephone or the machine's number keys if using the handset. 6. When the other party answers, ask them to press their fax start button. 7. If you hear a high pitched tone, press the [Start] key. DSH147 If [Operation] is set to [Easy Mode], proceed to Step 8. 8. Press [TX], and then press the [Start] key. 9. Replace the handset. • For details about [Operation], see page 176 "Fax Features Settings". Specifying the Scan Settings for Faxing Adjusting image density This section describes how to adjust image density for the current job. There are three image density levels. The darker the density level, the darker the printout. 148 opal-p3_mf3_com_user_guide_gb_00228483_eng.xml Draft 2016/05/27 Sending a Fax 1. Press the [Density] key. DSH153 2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key. • You can change the machine's default [Density] setting to always scan with a specific density level. For [Density], see page 174 "Fax Transmission Features Settings". Specifying the resolution This section describes how to specify the scan resolution for the current job. There are three resolution settings: Standard Select this when the original is a printed or typewritten document with normal-sized characters. Detail Select this when the original is a document with small print. Photo Select this when the original contains images such as photographs or shaded drawings. 1. Press the [Image Quality] key. DSH148 opal-p3_mf3_com_user_guide_gb_00228483_eng.xml 149 Draft 2016/05/27
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