Ricoh Fax4000L Users Manual H020 Operator's

FAX4000L to the manual 908328ba-13cc-49e7-9651-10613cf9869d

2015-01-23

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OPERATOR’S

MANUAL

RICOH FAX4000L
A Dual Access, Laser printing
facsimile
that scans pages in four
and a half secondhand
transmits
in

six seconds

Immllo

has been tested and found to comply with the limits for a Class A digital
WARNING – This equipment
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference
when the equipment is operated in a commercial
environment.
This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance
with the instruction
manual, may cause harmful interference
to radio communications.
Operation of this
equipment
in a residential
area is likely to cause harmful interference
in which case the user will be
required to correct the interference
at his own expense.
“CAUTION-Use
of Control or Adjustments
herein May Result in Hazardous Radiation

or Performance
Exposure.”

of Procedures

Other Than Those

specified

Class A
This Digital Apparatus
does not exceed the Class A Iimitsfor
Apparatus
set out in the Radio
Interference
Regulations
Communications.

Radio Frequency
noise from Digital
of the Canadian
Department
of

Le present
appareil
numerique
n’emet
pas de bruits radioelectriques
depassant
applicables
auxappareils
numeriquesde
laclasse
Aprescritesdans
Ie Reglement
Iage radioelectrique
edicte par Ie ministere
des Communications
du Canada.

Ies Iimites
surle brouil -

WHEN PROGRAMMING
EMERGENCY
NUMBERS
AND/OR
MAKING
TEST CALLS TO EMERGENCY
NUMBERS:
1.

Remain on the line and briefly
call before hanging
up.
Perform

such

activities

or late evenings.

explain

in the off-peak

to the dispatcher

hours,

such

the reason

as early

morning

for the

hours

HOW TO USE THIS MANUAL
GENERAL PRECAUTIONS
contains information you
should read before you start to
install the machine.

D
1

GENERAL

“

INSTALLATION tells you
everything you need to know
to set up the machine, get to
know it, and move it to a new
location.

ROUTINE OPERATION
explains how to operate the
machine. Section 1-2 will be
especially useful if you want to
send a fax message as soon
as you have installed the
machine.

PRECAUTIONS

1. PRECAUTIONS
1-1 Power and Grounding
..................................................................
1-2
Cold Weather Power-up
................................................................
1-3
Thunderstorms
.........................................................................
1-4
Copy Paper
.............................................................................
1-5
Toner
....................................................................................
1-6
Master Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1-7
Cleaning Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1-8
Operating Precautions
.................................................................
1-9
General
..................................................................................

8
9
9
9
10
10
10
10
10

INSTALLATION
1. INSTALLATION
1-1
Location
.................................................................................
1-2
Connecting the Telephone Sets, Line, and Power Cord
..............................

12
13

2. COMPONENTGUIDE
2-1
External View
...........................................................................
2-2
Operation Panel
........................................................................

14
15

3. GETTING STARTED
3-1
Basic Rules for Programming
..........................................................
3-2
Program mingthe
Date and Time
......................................................
3-3
Program mingthe Telephone Line Type
...............................................
3-4
Programming
the RTl, TTl, and CSl . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3-5
Programming
the Polling lD Code
.....................................................
3-6
Programming
your Fax Terminal’s Telephone Number
...............................
3-7
Programming
the Confidential
Password
..............................................

17
18
19
20
23
24
25

4. TRANSPORTING

THE MACHINE

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

RICOH
4

ADVANCED FEATURES
explains the wide range of
features your machine has.

PROGRAMMiNG AND
PRINTING REPORTS explalns
how to program the machine
and print reports, and explalns
the reports that the machine
automatically prints.

ROUTINE

FAX4000L

LOOKING AFTER THE
MACHINE explains how to
replace consumable supplies
and how to make sure that
your machine gives top quality
performance.

SOLVING PROBLEMS might
help you if you are having
trouble with your machine.

REFERENCE MATERIAL
contains specifications and
explanations of fax
terminology.

OPERA TION

1. SENDING A FAX MESSAGE
Types of Document
...................................................
1-1 Recommended
1-2
Quick Look Transmission
Procedure
..................................................
1-3
Selecting Contrast and Resolution
....................................................
1-4
Page Counting Methods
................................................................
1-5
Department
Code Entry
................................................................
Making Overseas Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1-6
Redialing
................................................................................
1-7
1-8
Send Later
..............................................................................
1-9
Using Speed Dial and Quick Dial for Faxing
..........................................
1-1o Group Dialing
...........................................................................
.............................................................................
1-11 Dual Access

28
30
34
35
36
37
38
39
40
41
41

2. RECEIVING FAX MESSAGES
2-1
Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2-2
Routine Reception
......................................................................
2-3
Substitute Reception (Receive File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2-4
Confidential
Reception
.................................................................

42
42
43
44

3. USING THE UNIT FOR TELEPHONE CALLS
3-1
Making a Telephone Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
3-2
Answering the Telephone
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
3-3
Phoning and Faxing onthe Same Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

ADVANCED FEATURES

1. TRANSMllTING
1-1 Keystroke Programs
.....................................................................
1-2
Memory Transmission
...................................................................
1-3
Broadcasting
.............................................................................
1-4
Confidential Transmission
...............................................................
1-5
Transfer Request
........................................................................
1-6
Polling Transmission
.....................................................................
1-7
Turnaround Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1-8
Alternative Destination
...................................................................
1-9
Protection Against Bad Connections
.....................................................
1-1o Closed Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1-11 Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1-12 GI Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1-13 Sending Abnormally Thick or Large Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1-14 Batch Transmission
......................................................................
1-15 A3[ll.7’’]
— width Transmission
.........................................................

48
50
52
53
54
57
58
59
60
60
60
60
61
62
62

2. RECEIVING
2-1
Polling Reception
........................................................................
2-2
Closed Network for Reception
...........................................................
2-3
Authorized Reception
....................................................................
2-4
Notification
...............................................................................
2-5
Forwarding
...............................................................................

62
64
65
67
69

3. OTHERS
Transfer Broadcasting
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
3-1
3-2
Speaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
3-3
Short Preamble
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
3-4
Using Your Machine as a Copier . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
3-5
Error Correction Mode (ECM) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
3-6
User Function Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
3-7
Reverse Order Stacking
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
3-8
Chain Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
3-9
Optional Equipment
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

PROGRAMMING

AND PRINTING

1. PROGRAMMING
1-1
Checking the Counters
................................................................
1-2
Switching Page Count On/Off
.........................................................
1-3
Switching Department
Code On/Off
..................................................
1-4
Switching the Transmission
Report On/Off
..........................................
1-5
Programming
Quick Dial and Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1-6
Programming
Groups
..................................................................
1-7
Clearing a Polling File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1-8
Switching TTI On/Off
.................................................................
1-9
Clearing a Memory File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1-10 Printing the Contents of a Memory File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

76
76
77
77
78
85
87
87
88
88

2. AUTOMATICALLY
PRINTED REPORTS
2-1
TCR (Transaction Confirmation Report) ...................................................................................
2-2
Error Report ..................................................................................................................................
2-3
Transmission Report ...................................................................................................................
2-4
Transfer Result Report ................................................................................................................
2-5
New Polling File Report ..............................................................................................................
2-6
New File Report ...........................................................................................................................
2-7
Memory Transmission Report ....................................................................................................
2-8
Power Failure Report ..................................................................................................................

89
90
90
91
91
92
92
92

3. USER-INITIATED
REPORTS
3-1
TCR
....................................................................................
3-2
Telephone
Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3-3
Polling File List
........................................................................
3-4
Program List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3-5
SAF File List
...........................................................................
3-6
Authorized
Reception List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

93
93
94
94
94
95

LOOKINGAFTER

THEMACHINE

1. REPLACING

PAPER

. . . .. .. .. . . . .. . .. .. . . . . . .. . .. .. . . . .. . .. . .. . . .. . . . .. . .. .. .. . . .. . . . . . . . . .. .

2. REPLACING

TONER

.........................................................................

3. REFILLING

THE STAMP

.....................................................................

4. REPLACING

THE MASTER

5. REPLACING

THE CLEANING

SOLVINGPROBL

UNIT

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

102

UNIT

.......................................................

PROCEDURE

. . . .. .. . . .. . . . . .. .. .. . . . . .. . . .. .. . . .. . .. . . . . . . .. .. .. .

105

...........................................................................

112

6. USER MAINTENANCE

EMS

1. DOCUMENT

JAM

2. COPY JAM

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

3. LINE PROBLEM
4. OPERATING

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

DIFFICULTIES

5. ERROR CODES

REFERENCEMA

REPORTS

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

TERIAL

1.SPECIFICATION’4S
2. GLOSSARY

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

OTHERS
~l.

OFFICIAL

NOTICES TO USERS

HANDSET

USER’S

I INDEX

10
[

MANUAL

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

MEMO

GENERAL
I

PRECAUTIONS

WARNING
Do not attempt any maintenance
or troubleshooting
other than that mentioned in this manual.
This machine contains a laser beam generator and direct exposure to laser beams can cause
permanent eye damage.

1. POWER AND GROUNDING
Pay attention

to the following.

Power Supply
1.

Power requirement:

2.
3.
4.

Insert the power plug securely into the wall socket.
Do not step on or set anything on the power cord.
Do not connect other equipment to the same socket.

If an extension cord must be used, it must have a capacity
of more than 125 V/15 A and must be less than 5.5 yards
long.
Do not connect other equipment
to the same extension
cord.
Be sure that the power cord is not in a position where it
would trip someone.

6.
7.

115 t

20 Vat, 60 f

1 Hz

Grounding
Ground the machine and the lightning protection circuit according to regulations.
Do not ground to gas or water pipes, or to a telephone ground lug.
Proper grounding is to the ground terminal
power outlet is properly grounded.

of the power outlet.

Be sure that the ground terminal

of the

The lightning protection
circuit for the machine requires the machine to be properly grounded.
If
proper grounding is provided, about 90% of lightning damage can be prevented.
For safety, be sure to
connect the machine to a three-prong
grounded outlet.

1
2.

COLD WEATHER

GENERAL

PRECAUTIONS

POWER-UP

Avoid raising the room temperature
inside the machine.

abruptly

when it is below 40°F (4”C), or condensation

may form

‘@

1.
2.
3.

Raise the room temperature
Wait for 30 to 60 minutes.
Turn the power on.

Do not use the machine

to 68°F (20”C) at less than 18°F (10”C) per hour.

near a humidifier.

THUNDERSTORMS
With proper grounding, about 90% of lightning damage can be prevented.
However, if possible, during severe electric storms turn the power switch
power cord and telephone line cord.

COPY PAPER

●

15 – 20 lb. copy paper is recommended;
legal, letter,
Do not use damp paper, or copies will be defective.
Keep in a vinyl bag if not using for a long time.
Store in a dry, cool, dark place.
Store flat. Do not stand upright.

●
●
●
●

or B4 [10.1”

off and disconnect

X 14.3”]

size.

the

GENERAL PRECAUTIONS

TONER

●

For good copy quality, Ricoh recommends
that you use genuise
SERIES/1000
SERIES/4000 L).
Store in a cool, dark place.
Never store where it may be exposed to heat.
Keep out of the reach of children.
Do not take internally.
Do not lay heavy objects on toner cartridges.

MASTER KIT

●

The master kit contains a master unit and operator’s
4000 L).
Never touch the master sheet.
Do not expose the master sheet to light.
Never store where they will be exposed to heat.

CLEANING

●

The cleaning kit contains a cleaning unit, an ozone filter and the user’s maintenance
kit (RICOH FAX
CLEANING KIT TYPE 4000 L).
Do not incinerate waste toner. Toner dust may cause flashback when exposed to open flame.

●
●
●
●

●
●

●

8. OPERATING
●
●
●
●
●

manual

Ricoh toner (FAX TONER Type 7000

(RICOH

FAX MASTER

UNIT TYPE

KIT

PRECAUTIONS

While copying, do not turn off the main switch or unplug the power cord.
Do not overload the paper cassettes.
Keep corrosive liquids, such as acid, off the machine.
Do not touch copy paper if your fingers are wet or oily; fingerprints
may appear on the copy.
Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

OZONE
The machine generates ozone during operation.
Normally, the ozone level is safe for operators.
However, during a long copy run or while printing a long message, an ozone odor may appear; in
such a case, ventilate the room.

9. GENERAL
●

●
●

Since some parts of the machine are supplied with high voltage, make sure that you do not attempt
repairs or attempt to access any part of the machine except those described in this manual.
Do not make modifications
or replacements
other than those mentioned in this manual.
When not using the machine for a long period, disconnect
the power supply.

Ricoh shall not be responsible
for any damage or expense that may result from the use of parts
other than genuine Ricoh parts in your Ricoh office product.

any

INSTALLATION

1. INSTALLATION
1.1 Location
Now, you have to choose a suitable location for the machine.
For the best possible
install your machine in a place which satisfies the following conditions.
●
●
●
●
●
●
●
●
●
●
●
●
●

performance,

Not exposed to direct sunlight
Well ventilated (air turnover at least three times per hour)
Level
Not subject to vibration
Away from other electronic equipment, to avoid interference.
Away from areas containing corrosive gas
Dust-free
Condensation-free
Temperature
63 to 82°F
Humidity 40 to 70% RH (do not install near a humidifier)
Away from heaters and air conditioners,
to avoid sudden changes of temperature
Within 5 yards of a three-pin grounded power outlet (1 15 +- 20 Volts, 60 +1 Hz)
With the following clearance
-

6“

1
1

--d L-1tjJ

——
[ —
—
.— —
F-==EFa

ll–——
.—

rlliik
Ml
*
1

,R!aJ
I

Front
v

Important
Points about Power Connection
● The supply
from the wall outlet must not fluctuate by more than 20V either side of 11 5V ac.
. The power cord should not be laid in a place where it might trip somebody.
● Do not lay anything
on the power cord.
. If you have to use an extension cord, make sure that it is capable of carrying 125V/1 5A,
and that your facsimile terminal is the only piece of equipment connected to that cord.
. The facsimile terminal must be grounded with a three-pin grounded power outlet.

2
1-2

Connecting
Do not switch

the Telephone

INSTALLATION

Setj Line, and Power Cord

on until everything

is connected

together.

Phone
Company”s
Jack

Jj-J

I
I

TEL

HANDSET

“\.
-.
7\

\ \:
/?

POWER SWITCH
boffood

Note:

Consult your service representative
if you wish to connect
telephone number entry format may be affected.

I
I

, ~
o

—
y

the machine

l15t20v
60tlHz
Grounded

to a PBX, because

INSTALLATION

2. COMPONENT
2-1

External

GUIDE
View

Look at your machine,

and note the location

of the major componen

Document Tray

s, as indicated

below,

Document Guide
ase

ent Table

power Switch

/
Operation Panel

I
Cassette

—

2
2-2

Operation

INSTALLATION

Panel

1. STATUS INDICATORS
Communicating
Indicator
Lights when a message
mitted or received.
Storing Indicator
Lights when a message
memory.
Receive File
Lights when
received into
was jammed

is being

Add Paper 2 Indicator
Blinks when the lower cassette is almost
empty, and lights when it is empty.

trans-

Cleaning Unit Indicator
Blinks when the cleaning unit is almost full,
and lights when it is full.

s being stored into

Close Cover Indicator
Blinks when a cover is open.

Indicator
an incoming
message
was
memory because the printer
or out of paper or toner.

Add Toner Indicator
Blinks when the toner cartridge
is almost
empty, and lights when it is empty.

Confidential
File Indicator
Lights when a confidential
message has
been received and stored into memory.
2.

WARNING

Replace Master Indicator
Blinks when it is time to replace
unit.

INDICATORS

Line Fail Indicator
Blinks when transmission

Call Service Indicator
Lights
when
the machine
detect a problem that requires
Clear Original Indicator
Lights when a document
scanner.
Clear Copy Indicator
Lights when paper
printer.

3. CHARACTER

fails.

4.
has jammed

has

jammed

DISPLAY

Displays,
prompts,
selected modes.

diagnos< ics
service.
in he

FUNCTION,

the master

status,

warnings,

and

YES, AND NO KEYS

Function Key
Press this key to use one of the user programming
functions,
or to return the machine to standby during programming.

in the

Yes/No Keys
Use these to answer questionson
acter display.

Add Paper 1 Indicator
Blinks when the upper cassette is almost
empty, and lights when it is empty.

the char-

INSTALLATION

5. SELECTOR

KEYS
Pause/Redial
Key
When entering a telephone number at the
ten-key pad, press this key when you need
to entera pause. Also, press this key when
you wish to redial the last number that was
dialed.

Halftone Indicator and Key
If you are transmitting
a photograph,
press
the key to light the Halftone indicator.
Contrast Indicators
and Key
The indicator that is lit shows the contrast
that is now selected.
Press the key if you
wish to change the setting.

Clear Key
This is used during programming
to clear
the last character entered, or to clear the
character at the cursor, depending
on the
mode in use.

Resolution
Indicators
and Key
The indicator that is lit shows the resolution
that is now selected.
Press the key if you
wish to change the setting. Group 1 mode
can also be selected using this button.

9. QUICK DIAL KEYS

Memory Indicator and Key
If the indicator is lit, the document will be
stored to the memory before it is transmitted. If it is not lit, the document will be
sent immediately,
without being stored.
Press the key if you wish to change the setting.

You can program each of these to dial a
number, a group of numbers or enter a sequence of numbers and settings, with just
one touch. You can also use these keys to
enter and edit labels, such as the RTI, TTI,
and CSI.

10. USER FUNCTION
6. STOP, COPY, AND START KEYS

Each of these keys can be programmed
to
execute a function from the function list.

Stop Key
Press this to stop the machine during communication and return it to standby.

11. MODE

Copy Key
Press this key to copy the page(s) now in
You can do this to check
the feeder.
whether your contrast, resolution, and halftone settings are appropriate.

KEYS

Transfer Request Indicator
and Key
If you want to use transfer request, press
the key to light the indicator.
Confidential
Indicator
and Key
If you want to send a confidential
message,
press this key to light the indicator.

PAD

Acts as a telephone keypad. Also used for
entering
other numbers, such as Speed
Dial Codes, depending on the mode in use.

Send Later Indicator and Key
If you want to use send later, press this key
to light the indicator.

8. KEYS
Speed Dial Key
Press this when you wish to dial using
Speed Dial Code.

SELECTOR

Polling Indicator and Key
If you want to use polling, press this key to
light the indicator.

Start Key
Press this to start transmission.

7. TEN-KEY

KEYS

Stamp Indicator and Key
When the indicator is lit, each successfully
transmitted
page will be stamped.
Press
this key to enable or disable the stamp.

Reception
Mode Indicators
and Key
This indicator that is lit shows which mode
has been selected. Press the key to change
the mode.

Voice Request Indicator and Key
Press this key during fax communication
if
you wish to talk to the person at the other
end on the same call.
On Hook Dial Indicator and Key
To make a phone call, press this key then
dial on the ten-key pad. There is no need to
pick up the handset during dialing.

INSTALLATION

3. GETTING STARTED
3-1

Basic Rules for Programming

Before
●
●
●
●
●
●

you start to send faxes, there are a few items that you should

Telephone line type – Function 81
Date and time — Function 50
RTI, TTI, and CSI – Functions 63, 64, and 65
Your fax terminal’s telephone number – Function
ID Code – Function 62
Confidential
password – Function 89

program.

These

are:

However, if you are in a big hurry to send your first fax, just set the telephone line type (page 19),
then send the message (page 30). After that, come back to program the other items in this section, because they are important.

Notes Concerning
.

Programming

Before starting, make sure the machine is in standby mode; READY must be
shown on the top line of the display.
If you enter the wrong function number, press
Function
. The machine will return to standby.
When the machine asks you a question, you have 40 seconds to reply. If you do
not reply, the machine will return to standby and you will have to repeat the entire
procedure.
Whenever you want to return to standby, press
Function

All programmed

●

– Standby

Mode Display
READY
SET

An average

items remain

100%

in the memory,

even if you switch

the power off.

–
00

00AM

DOCUMENT

page from a business

letter takes up about 2% of the memory.

INSTALLATION
3-2

Programming

the Date and Time

You should program the correct date and time, because the date and time in your machine’s clock is
normally printed on reports and on your pages when they are printed out at the other end. Also, if you
use Send Later, the machine will send your fax when this clock reaches the time that you designated
for Send Later.

Make sure that
standby mode.
READY
SET

the

unit

6. To change
AM), press

100’%

DATE
JAN

&
01

Yes

MAY

If you

00AM

Change to May 10th 1991, at 2:30

3. To change

Press

go to step 7.

MAY

4. To move

&
01

READY

to come

MAY

Clear
&

MAY

00AM

’91

&
10

In our example,

KPAD/YIC
00

00AM

and time

y/*

TIME
91

to the next
.

TIME

5. Type in the date
keypad.
DATE

the cursor

item, press
DATE

y/*/#/C

TIME
91

y/*/#,

TIME

30PM

at the

J#/c

30AM

press

10910230.

edit

the

screen,

. The cursor returns

SET

if you go too far.
DATE

want

7. Tostorethe

JAN to MAY press

4 times.

back

If the dis-

y/*/#/C

TIME
’91

Clear

once.

DOCUMENT

Function

Example:
pm.

play is correct,

00AM

DATE

2. PreSS

AM to PM (or PM to

to the month.

clock, press
10004

DOCUMENT

press

30PM

Function

2
3-3

Programming

the Telephone

INSTALLATION

Line Type

The type of dialing signal used by your terminal must be the right type for your local telephone
exchange or your terminal will not be able to place calls. There are two types of dialing signal: dial pulses (DP) and dial tones (TT).

1. Make sure that
standby mode.
100%

READY
SET

PK?SS

the

unit

3. Either:
●
To select
tone
press
I
.

30PM

●

DOCUMENT

Function

Yes

To select
pulse
press
2 .

4. When the setting
Function

LINE

TT-1

DP-2

Note
. If your machine

shows the presshown, it is tone

cannot

dial, change

the setting.

(TT),

dialing

(DP),

is correct,

press

The unit returns

The top line of the display
ent setting; in the example
dialing (TT).

dialing

to standby

mode.

INSTALLATION
3-4

Programming

the RTI, TTI, and CSI

The RTI, TTI, and CSI are labels which identify
RTI —

TTI —
CSI –

RTI +

Make sure that
standby mode.

SET

the

unit

in
Notes

100%

READY

2. PIESS

at the other end.

This identifier will be displayed on the operation panel at the other end during communication.
When you start a transmission,
the RTI (or CSI) of the terminal at the other end will be
displayed on your terminal.
This identifier will be printed at the other end on the top of each page that you send.
This identifier is used instead of the RTI during communication
with another maker’sterminal.

+
1.

your terminal

1. If an RTI has already been stored, it
is displayed
now.
Editing
is
explained on page 22.
2. For letters (A – Z); use Quick Dial
Keys 01 to 26. For numbers (O – 9),
use the operation
panel’s ten-key
pad. For an ‘&’, press Quick Dial 27.
For a space, press Quick Dial 28.
For punctuation
marks and other
symbols, press Quick Dial 32 consecutively
until the symbol
you
need appears,
then press Quick
Dial 31.
3. Move cursor: Quick Dial 31
Backspace: Quick Dial 30
Delete cursor character:
Quick Dial 29

02.30PM

DOCUMENT

I Function

3 I I Yes I .

See

Note 1.

The RTI can have up to 20 characters.
Example: XYZ COMPANY.

3. Type in your RTI.
details.

See Note 2 for

Insert : Move cursor to the character immediately
after the required inserting
location.
Then enter the characters to
be inserted.

If you make a mistake, see Note 3forediting
features.
CAUTION:

4. To store

For spaces between words, only
use a white space (press Quick
Dial 28).
Characters
after a
black space will be deleted.

the RTI, press

[ Yes I .

INSTALLATION

+ TTI +
1.

Make sure that
standby mode.
READY
SET

2. PreSS

the

100%

unit

1. Make
sure that
standby mode.

30PM

READY

DOCUMENT

Function

SET

Yes

2. PreSS

the

100’%

unit

30PM

DOCUMENT

Function

See Note.

Yes

See

Note

The TTI can have up to 32 characters.

3. Type in the TTI
as for the RTI.

in the same

TTI
XYZ

4. To store

The CSl can have upto20characters
(numhers and spaces only). Using your fax terminal’s
telephone
number
is recommended.
Example: 213 5559432

way

Y
COMPANY

NEW

3. Type in the CSI using the ten-key
pad.
If you want to enter a space, press

YORK

this TTI, press

Yes

Pause/Redial

Note
●

lfyoujustentered,
forexample,
XYZ
COMPANY for the RTI, XYZ COMPANY will be displayed here. Then,
you can extend this for the TTI.
For example: XYZ COMPANY NEW
YORK

n our example,
Pause/Redial

press
5

32.

4. To store the CSI and
standby, press
Yes
.

return

Notes
.

If a CSI has already
been
grammed, it is displayed now.
ting is explained on page 22.

Press

number if
sign at the
sign is an
international
(01 1 in the

before entering

proEdi-

your tel.

you wish to enter a “+”
start of the CSI. The “+”
international
symbol for
dial access
codes
USA).

INSTALLATION
Editing

the RTI, TTI and CSI

● RTI +
1. Make sure that
standby mode.
READY
SET

100%

the

unit

1. Make sure that
standby mode.
READY

30PM

SET

DOCUMENT

the

100%

unit

30PM

NEW

YNRK

3. Edit the displayed
RTI.
Either:
● Type in a new one on top of the
old one.
. Use the editing functions
(see
Note 3 on page 20).

Y
COMPANY

3. Correct the TTI
as for the RTI.

1. Make sure that
standby mode.

READY
SET

4. Press

[ yes]

when

in the same

way

Csl +

In ourexample, just press Quick Dial 31 four
times, press Quick Dial 29 to delete the F,
then type C.

DOCUMENT

TTI
XYZ

the

100%

unit

30PM

DOCUMENT

the dis-

play is correct.

Y/c

Csl
2135559433

3. Press

Clear

erase

Csl.
4. Enter the new CSI.
5. Press

~Yes

the

old

2
3-5

Programming

INSTALLATION

thel DCode

This four-digit code is necessary for secured polling, closed network communication,
and transfer
request. All parties in such communications
must decide on an ID code beforehand
because, if the
codes are not the same, the communication
will fail.

Make sure that
standby mode.
READY
SET

the

unit

4. To store

Yes

100%

this ID Code,

press

30PM

DOCUMENT

Notes

2. PU3SS r Function
I D

CODE

Yes

KEYPAD/Y

0000
See Note 1.

3. Type

in your ID Code.

Example:

012A

I D

CODE

KEY PADIY

012A
See

CAUTION:

If a code has already been programmed, it is displayed
here. To
edit, just type in the new code.

You can use numbers O + 9 and
letters A + F only.
For A + F, use Quick Dial keys 01 +
06.

Note 2

Do not use 0000 or FFFF.

INSTALLATION
3-6

Programming

Your Fax Terminal’s

Telephone

Number

If you do not program this number, you will not be able to use Transfer Request. This is because
broadcasting
terminal needs your number to send back the Transfer Result Report.

Make sure that
standby mode.
100%

READY
SET

the

unit

4. Press
her.

30PM

Yes

to store

the num-

See Note.

DOCUMENT

Note
z.

Pl@SS

,_Function

8 j LO I
.—.

Yes

See

3. Enter your
the keypad,

Note 1

terminal’s
number at
in the following
order:

i) International
dial access code (01 1
in the U.S. A.)
ii) Country code (1 in the U.S. A.)
iii) Area code (e.g., 213)
iv) Press

Pause/Redial

v) Tel. number

(e.g., 5556837)

~
See

To correct
.

Press : No , to clear the display
and re-enter

●

Note 2

errors:

the number.

Press [ Clear
digit only.

I to

erase

the

last

Notes:
1. If a number
had already
been
grammed, either:
—.
● Press
Yes
to accept it.
●

Press ; Clear

pro-

] to erase it.

2. You have to entera
code.

pause after the area

If PLEASE SET PAUSE is displayed,
you did not enter a pause. Reprogram
the number from step 3.

the

2
3-7

Programming

the Confidential

INSTALLATION

Password

To print a confidential
message from the memory, you will need to enter the password. This procedure
explains how to program a password into a new machine, and how to change the password.

Make sure that
standby mode.

the

unit

5. Enter

the new password.

Example:

6472

PASSWORD
100%

READY
SET

2. PreSS

30PM

YIN

6472

I
I

DOCUMENT

Function

KEYPAD

PASSWORD

Yes

6. Press
word.

Yes

store

this

pass-

Notes
See Note 1

(If no
3. Enter the present password.
password
has been programmed
in this
machine
before,
enter

0000.)
YIN

0000
See

Press

If you made

Note 2

mistake.
4. Press

after
2.

3.
PASSWORD

Yes

PASSWORD

KEYPAD

mmnn

See Note3

must be pressed
Yes

immediately

If you have forgotten your old password, call your service representative.
If you enter the wrong number, “lNVALID PASSWORD”
will be displayed. Repeat step 3.

INSTALLATION

4. TRANSPORTING

THE MACHINE

If you have to move the machine
●

Take out the cassette.

●

Take out the master
Caution

to a new location,

unit and cleaning

Do not touch the master

Do not tip the cleaning

●

Remove

the document

●

Remove

the copy tray.

●

Tape up the scanner

●

Secure

●

Don’t leave the telephone

please

do the following.

unit.
belt surface
unit upside

tray.

cover.

the ac power cord.
line cord behind.

and avoid exposing

it to light.

down or used toner may come out.

MEMO

ROUTINE OPERATION

1. SENDING
1-1

A FAX MESSAGE

Recommended

Types of Document

Before you send your document,
CAUTION:

make sure that it meets the following

requirements.

Documents that do not meet these requirements
can cause your machine
cause some components
of the machine to become damaged or dirty.

to jam or may

1. Size

Paper Thickness:

2 to 8 roils
(20 lb paper)

Maximum
Length:
Minimum

T
4.1”

r
47”

—5.8”-4

Small

Type

Up to 47 ins can be fed manually.
(This limit can be reset to 45 ft or328
by a service technician.)

If the document
copier.
If the document
more sheets.

k-l17”-

is too short, enlarge

it with a

is too long, divide it into two or

Note:
Documents longer than 16 inches must
be guided carefully by hand, or a misfeed or skew may occur.

Sizes

Small faint characters

may not be transmitted

clearly.

Photocopies
that were made with a copier that uses silicone oil may cause a misfeed.
misfeed occurs, use the same document
again five or ten minutes
later.

Document

Do not use different

misfeed

may occur

if a thermal

sizes of documents

paper

together.

original

is used.

If a

3
6.

Do not send damaged

ROUTINE OPERATION

documents

ND’

L_l
COPY

Flatten

BINDING HOLES

Trim the edges

Make copies

DOG EARED
_——

—

——

—

mm? 0
~)

.D(jj
PAGES STUCK

FOLDED TORN

TOGETHER

PATCHED
TOGETHER

Make copies

Shuffle the stack

DOCUMENTS

MUST NOT CONTAIN

THE FOLLOWING

ITEMS

Y
.——

—

&—j)
L
●

‘CRAYON
I

CHAR COAL

~,1
—.—
Crayon

Paint

Charcoal

Glue

—

Vinyl Coated

Waxed

Carbon

ROUTINE OPERATION
1-2
1.

Quick

Look Transmission

Procedure

Make sure that the unit is in standby

mode.

●

Contrast

●

Resolution

selection

Page 34.

selection

Page 34.

2. Carefully
place the documents
into the feeder face down along
the guide.
Note

: Not more

than 50 pages

(20 lb. paper).

~
SHUFFLE

ALIGN
EDGES
INSERT

Note : Align the leading edges of the documents as shown in the diagram.

FACE

DOWN

‘ ‘

O–10mm

‘%=

/
m

Document

Position

Caution

: Do not place the documents

in the feeder

forcefully.

Feed Leading Edge

‘

3. Press

4. Press

5. Dial using

the ten-key

●

Page counting

Department

●

Overseas Call
Speed Dial
Quick Dial
Send Later
Phoning and Faxing
on the Same Call
Turnaround
Polling
Alternative
Destination

pad.
.
.
.
.
.
.

6. Press

ROUTINE OPERATION

Start

Page 35.

code

Page 36.

Page
Page
Page
Page

37.
40.
40.
38.

Page 46.
Page 58.
Page 59.

CAUTION: Watch the display. The identification of the other party (RTI) will be displayed.
If
you have been connected to the wrong place,
press Stop immediately.

ROUTINE OPERATION
Possible

Problems

You want to take out the document
Press the scanner release button, open the scanner,
CAUTION:

Do not pull outthedocument

without opening

You want to send more than 50 pages
While the 50th page is being fed in during
feeder.
You made a mistake
If you already

pressed

~ Start

●

If you haven’t

pressed

Start

b) Press

Clear

transmission

thescanner,

or you will damage the machine.

place the following

pages (up to 50) in the

while dialing

●

a) Press

and take out the document.

. The entire

, press

Stop

immediately.

I yet, either;
number

is deleted.

Enter a new number.

~ . Only the last digit is deleted.

The Clear Original lamp has lit up
Take out the document (see the top of this page).
Hint: To redial, press

Then redial the destination.

then ~ Start

~ Pause/Redial

The Line Fail lamp has lit up
If the Communicating

lamp is not lit, press

stop

If the Communicating

lamp is lit, wait until

goes out, then press

Stop

The buzzer is ringing
The other party wants to talk to you.
Pick up the handset,

press

Stop

, and speak.

After speaking:
. If you have no more pages, hang up.
● If you have more pages, do the following.
1. Place them in the feeder.
2. Ask the other end to press
3. When you hear a high-pitched

Start

. Do not hang up yet.

tone, press

Start

4. Hang up.
You want to send a message
Store the document

but there is a document

that is in the feeder

in the feeder on Redial Standby

into the memory.

See page 39.

or Send Later

3
Notes Concerning

ROUTINE OPERATION

Transmission

1. Display
REDIAL STANDBY
If the line is busy or contact is impossible, the number is automatically
redialed
up to 2 times at
intervals of 5 minutes. (Contact your service representative
to change these redial parameters
if
necessary. ) “REDIAL STANDBY” is displayed during the intervals.
To cancel redialing, open the
scanner cover and remove the document from the
feeder.
If communication
is still impossible
after all redial
attempts, the unit will ask you for another number.
Note:

You can redial
immediately
Pause/Redial
if required.

READY
RED

100%
IAL

30PM

STANDBY

pressing

TRANSMISSION
STANDBY
If a message is coming in at the same time as you
press
Start
, “TRANSMISSION
STANDBY”
is
displayed below the sender’s RTI. Your documents
will be automatically
transmitted
immediately
after
the end of reception.

SAN

JOSE

TRANSMISSION

BRANCH
STANDBY

“A4 A A4 TRANSMIT”
or “B4 + B4 TRANSMIT”
indicates that the document
is being transmitted
without
reduction.

If the paper in the receiving terminal is not wide enough for the document
machine will automatically
reduce the data so that it will fit.

you are sending,

your

If your terminal is reducing data, thetypeof
reduction used is shown inthecharacter
display during
transmission.
For example, “B4 + A4 TRANSMIT” means that the original is being reduced from
10.1” width to 8.5” width.
2.

Error Report
If transmission

fails, an Error Report will be printed.

Keep this; it may help the service

technician.

The machine you dialed may not have RT1/CSl capability or it may not be programmed
into the
machine.
In this case the telephone number or quick-dial label will appear on the top line of the
Character Display, unless the external telephone was used for dialing.

ROUTINE OPERATION
1-3

Selecting

Contrast

and Resolution

+ Contrast

Press this key to change

●

the contrast.

. Darken

Normal —
Darken –
Lighten —

●

Normal

●

Lighten

suitable for most purposes
for documents with faint characters
(e.g., written
for documents with dark or patchy background

Press this key to change

Resolution

in pencil)

the resolution.

. G1 Mode
. Standard
● Detail
● Fine

Standard – most typewritten
documents
Detail —
documents with small print or fine details
Fine —
for high quality image reproduction
Note:

Transmission

takes longer with Detail and even longer with Fine resolution.

If your document contains
tor to light the indicator.
Note:

Halftone

a photograph,

mode transmission

use halftone

is much slower than normal

If you are not sure whether
1. Press ~ Copy

mode. Press the key below the Halftone

your settings

transmission.

are suitable:

2. Check the copy quality,

and adjust the settings

if necessary.

indica-

3
1-4

Page Counting

Methods

Quick Look Transmission
100°b

READY

When

PAGES

and goon

p.3 and so on (simple
●

Page 30.

is displayed,

you can select one of two types of page numbering.

to dial, page numbers

will be printed

If you clothe following procedure, page numbers will be printed
bering) in the top right-hand corner of each page.

1. Press

Press

if you make a mistake.
100°~

PAGES

2. Press

Yes

out as pi/3,

p2/3, p3/3(batch

num-

has 3 pages.

READY

out at the other end as p.1, p.2,

page numbering).

Ex: Your document

30PM

Procedure,

KEY PAD)N

If you press

ROUTINE OPERATION

3. If you are asked for a department
code, see the next page of this
manual.

30PM
Y, N

4. Dial the number.
5. Press

Start

Note
If you do not like the PAGES: 00 KEYPAD/N prompt,
Simple page numbering will always be used.

you can switch

it off.

See page 76.

ROUTINE OPERATION
1-5

Department

Code Entry

Quick Look Transmission

Procedure~Page

30.

L—.—

When

100%

‘EADY
DEPT

02,30PM

CO DE OOOO

you may enter a four-digit

department

code.

KPAD/N

This code is useful for tracking machine usage, as it is printed on many of the reports. For example, if
your Send Later transmission
failed overnight, your office staff would be able to inform you about this
much quicker if your department
code was used.
To enter the code, do the following.

1. Enter your code.
Example:
0001
Press

Press
take.

4. Press

.
if you

100%

READY
DEPT

2. Press

Wesl

3. Dial.

CO DE OOO1

make

(-Start 1.

a mis-

30PM
YIN

Note
If you do not like the DEPT CODE 0000
KPAD/N
77. If you switch it off, you cannot use department

prompt,
codes.

you can switch it off. See page

—

3
1-6

Making

Overseas

Calls

There are two ways: direct

dialing,

● Direct Dialing
1. When the
dial, press

machine
o
I

2. Enter the country
other party.

asks

and operator-assisted

●
you

+ Operator-assisted
1. When the
dial, press

code

dialing.

4. Enter
phone
5. Press

Pause/Redial

Dialing

machine

asks

On Hook

you

●

OnCe.

the area code and telenumber of the other party.

You wish to make an overseas call.
The country, city, and phone number of
the called party.
You are making a data call (to avoid
communication
errors, the operator will
not stay on the line).

3. When you hear a high-pitched
tone from the speaker,
press

Start

PROBLEM
Instead
of a tone, somebody
may
answer the line. In that case:
1. After talking,
ask that person to
press
Start
at their end.
2. Then, when you hear the high
pitched

tone, press

Start

Notes
1.
2.

2. Tell the operator:

the

●

3. Press

ROUTINE OPERATION

Direct dialing may not be available in your area.
The information
on this page is based on using AT & T as the long distance
long distance carrier for the dialing codes that they use.

carrier.

Call your

ROUTINE OPERATION
1-7

Redialing

When the other end is busy, your terminal will automatically
redial the other end up to twice, at five
minute intervals, (or up to 4 times if you are transmitting
from memory).
However, if you wish, you can redial immediately
using the following procedure.
1. Keep the handset
2. Press
Note:

1-8
1.

on hook.

Pause/Redial

I then

Start

If there is a message in the feeder waiting for redialing
the message in the memory. See page 39.

and you need to use the feeder, store

Send Later
Not using

memory

Using Send Later, you can delay transmission
Note:

You can only specify

100%

READY
SET

of off-peak

line charges.

a time that is less than 24 hours ahead.

Quick Look Transmission

When

to take advantage

Procedure,

0230PM

Page 30.

is displayed:

DOCUMENT

Place the documents in the feeder. Select the contrast and resolution.
Enter the page count (see page
35 – or press No. Enter the department
code (see page 36) or press No.

100%

READY

When

QUICK

1. PreSS

30PM

is displayed:

/S PEE D/ KPAD

“ Send Later
L..–—

4. Press

1’

~Yes ~ .

READY
100%

READY
TIME

30PM

MEMORY

KPAD/Y

5. Press

100%

30PM
YIN

TRANS7

dial, then press

Start I .

2. Enter the time at the keypad.

READY

Ex: 11:30 pm
Press: : 1:

( 11,

3. If the AM/PM
press

To change

100%
30PM)

30PM

STANDBY

See Note

‘31~o:.

setting

The document will be sent at 11:30 pm.
Do not remove the document
from the
feeder, unless you wish to cancel Send
Later.

is correct,

1. Go to step 4.
-—

AM to PM, press ~# ~.

Notes
1. You cannot use the external telephone or On Hook Dial to dial for
You can use Speed
Send Later.
Dial, Quick Dial, or a full telephone
number.
2. If there is a Send Later message in
the feeder and you need to use the
feeder, you can store the message
in the memory for sending later thus
freeing your document feeder and
keeping the Send Later operation
intact. See page 39 for details.

3
2.

ROUTINE OPERATION

Using the memory

Using the memory allows the feeder to remain free for other operations.
The first part of the procedure is the same as for not using memory, up to and including

step 4.

Then
100%

READY
MEMORY

5. Press

Yes

30PM
Y/’N

TRANS~

I
8. If you wish to send the message to
more than one address,
dial another number (step 6).

.
100°rt

READY
*/ QUICK

/Sp

30PM

EED/Kp

Otherwise,
6. Dial. Use Speed Dial, Quick Dial,
Group Dial, or a full telephone
number.
7. Press

Yes

For more information

Converting

about the memory,

a Send Later message

press

Start

●

Quick Dial, page 40.

●

Speed Dial, page 40.

Group

Dial, page 41.

see page 50.

in the feeder

into a Send Later message

from memory

This procedure also works for messages waiting in the feeder for redialing.
It frees the document
feeder for other work by storing the message in the memory, so it is only available if there is space in
the memory.

If either

or~l

is in the feeder,

1. PreSS

do the following.

Memory

READY
MEMORY

aredisplayedandamessage

2. Press
cancel

.
100?u

TRANS~START

Start
(or press
the operation).

30PM
/’N

The document will be stored in the memory
and transmitted
at the correct time.

Note : If MEMORY TRANSMIT N/A is displayed, the message in the feeder is
not for Send Later or redialing.
It
may be set up for somebody to poll.
This cannot be stored into memory.
If you remove the document, you will
have tore-program
the polling operation
(see Polling
Transmission
page 57).

Note : Alternative
Destination,
if
programmed for this message, will be
cancelled.

ROUTINE OPERATION
1-9

Using Speed

Dial and Quick

Dial for Faxing

The Quick Dial Key or Speed Dial Code that you select

must have been programmed

in advance.

Programming

Quick Dial and Speed Dial, Page 78.

● Quick Dial

● Speed Dial +
Example:

Use Speed Dial 23.

1. Place the document
2. Press
●

“ NO

Example:

Use Quick’Dial

1. Place the document

in the feeder.

2. Press

twice.

Page Count, page 35.
Department
Code, page 36.

●

Page Count, page 35.
Department
Code, page 36.

100%

QUICK

:Speed

3. Press

Dial l1213’.

If you make a mistake,
Repeat

4. Press

30PM

/S PEE D/ KPAD

~07 ] .

2135558642

2135557362
SPEED#

in the feeder.

, No]— twice.

READY

3. Press

07.

QUICK#

START

pressl

No ] .

If you make a mistake,

step 3.

Repeat

[ Start I .

4. Press

step 3.

I Start

START

press

~ No ) .

3
1-10

Group

Dialing

If you are making a transfer
than one address.

request,

If you often communicate
regularly
enter them with just two keystrokes

Programming

When the machine

Groups,

polling

reception,

or broadcast

Qulc

100%

K/sp

EED/Kp

30PM
AD

entered
100%

READY
**-

(or press

Yes

the wrong

if you

group number).

30PM

KEYPAD

2. Enter the group
ten-key pad.
Press

you can

Page 85.

3. Press

Group

you can dial more

in one of these ways with a certain group of addresses,
if you have programmed
them into a group.

Example:

from memory,

asks you to dial, do the following.

READY

1. Press

ROUTINE OPERATION

number

4. Enter

some

press

Start

addresses,

at the
CAUTION:

If you enter

machine will dial all numbersin
through 9.

, the

all groups

DISTRIBUTORS
**1

YIN

If you Iabelled the group when you programmed it, the label is shown on the top
line of the display.

1-11

Dual Access

If the machine is transmitting
a message from memory, or receiving, you can send a fax message without having to wait by the machine. Just place your document inthefeeder,
select the required features
(such as Send Later, Memory

Transmission,

Your document will be sent immediately
This feature is known as dual access.

Confidential),

after the machine

dial, and press
has finished

Start
.
.——
the job now in progress.

ROUTINE OPERATION

2. RECEIVING
2-1

FAX MESSAGES

Selecting

the Reception

There are two reception
1.

Mode

modes.

Auto Receive
You do not need to be by the machine when a fax message comes
Manual Receive
You must be by the machine when a fax message comes in.

To change

the reception

mode,

press the key below

in.

the Auto and Manual

Receive

indicators.

Hint
If you wish to receive

2-2
1.

Routine

phone calls with your machine,

Auto Receive
Incoming messages
switch is kept on.

are received

automatically.

You do not need to be by the machine,

Manual Receive
Your terminal cannot automatically
receive an incoming
you must do the following to receive the message.

Pick up the handset.
You will hear a short
few seconds.

2. Remove
feeder.
3. Press
4, Hang

Receive.

Reception

any documents

I Start

call. You must be near the machine

1. Talk to the other
tone

every
2. If the other party wishes to send
you a fax message,
remove any
documents
from the feeder.

from the

3. Press

I Start

4. Hang

up.

Problem

You are making
●

Remove

●

Press

a copy when a fax message

all documents

comes

in.

from the feeder.

_St_Op] .

Otherwise.

vour machine

and

party.

up.

Possible

if the power

If you hear a voice in step 1.

What to do when the phone rings.
1.

use Manual

miaht transmit

the documents

in the feeder

to the caller.

3
2-3

Substitute

Reception

(Receive

When Receive File is lit, a message
jammed or out of paper.

Troubleshooting,
Check the operation

File)
was received

but stored

in the memory

because

the printer

was

Page 112.
panel to find out where the problem

Caution:
Do not switch

ROUTINE OPERATION

the power off, or the memory

The message will be printed
97 and 1 13).

automatically

is.

will be erased.

after you clear the jam or add paper ortoner(see

pages 96,

If the paper you added is not wide enough to print the message, the message will stay inthe memory. (If
you wish, in such cases, the message can be printed, but thedatawill
be reduced to fit onthe page. Ask
a service technician
if you wish this feature to be switched on.)

Maximum

number

●

Standard

●

With optional

of pages that can be received

memory

— About 73 letter-size

memory

. Hard disk — About

(1 Mbyte)
(2 Mbytes)

1200

pages at standard

resolution

— About 146
– About 219

ROUTINE OPERATION
2-4

Confidential

Reception

When the Confidential
File indicator is lit, a confidential
message has been received
memory. To print this message, you must enter the correct password.

PreSSl

Function

117i

3. Press

611 Yesl.

and stored in the

‘ COPy ~
1“

The message is printed,
returns to standby.

then the machine

2. Enter your
programmed
tion 89).

password
that you
previously
(Func-

PASSWORD

COPY/N

Notes
1.

If you enter the wrong password,
return to standby.

The sender may have over-ridden
your password.
Check with the sender. (Print the TCR, if necessary,

If you have forgotten

“INVALID

the password,

PASSWORD”

is displayed

and the machine

to find out who the sender

either:

service

●

call

●

Contact the senders and ask them to over-ride your password.
They can only do this if they are using certain types of fax terminal.
Don’t forget to find out what password they will use for the transmission.

is.)

will

3
3. USING THE UNIT FOR TELEPHONE
3-1

Making

a Telephone

ROUTINE OPERATION

CALLS

Call

There are two ways.
.

Using

On Hook

Using the handset

– You do not use the handset.

Dial on the fax terminal

— Just like a regular

set.

telephone

USING THE HANDSET

USING ON HOOK DIALING

Make sure that
standby mode.
READY
SET

keypad.

the

100%

unit

1. Make sure that
standby mode.

30PM

2. Pick up the

the

unit

handset.

DOCUMENT

3. Dial.
2. Press

On Hook

DO NOT PRESS
Start
(unless
you are dialing a fax machine and
do not wish to speak to the other
end).

Do not pick up the handset.
using
the
3. Dial
keypad, Either:
. Quick Dial
. Speed

fax

terminal’s

Note : You can dial on the fax machine’s
keypad
using Quick Dial, Speed
Dial, or full numbers if you wish.

Dial

. Full telephone

number

4. Use the handset as you would
a regular telephone.

DO NOT PRESS
Start
(unless
you are dialing a fax machine and
do not wish to speak to the other
end).

5. Hang up at the end of the conversation.

4. Listen to your terminal’s
built-in
speaker.
When the other party
answers, pick up the handset.
5. Replace the handset
the conversation.

Speaker

Volume

use

at the end of

Adjustment

Page 71

ROUTINE OPERATION
3-2

Answering

the Telephone

If the telephone
A fax is coming

rings just once:
in. Do not pick up the handset.

If the telephone

rings continuously

3. If the caller

Pick up the handset.

2. Speak
Note:

If you hear a high-pitched

is coming
up.

POSSIBLE
If nothing

3-3

in.

Press

Dial

handset
(

Start

Then

up.

hang

after

speaking.

tone, a fax

PROBLEM
happens

Phoning

the

fax, press

to send you a

, . Then hang

Start

after you press [-Start

and Faxing

If you want to talk before

wants

other

party

1, power may be switched

on the Same Call
sending

using

the fax.

Note:

the

If you hear a high-pitched

stead of a voice, press I Start

or [On Hook 1.

Page 45.

off on your machine.

tone inimmedi-

ately.

)

If you still want to talk with the other end,
Important:

press

If you are using a Quick Dial
key, place the documents
in
the feeder.

Voice Request

I after the Com-

municating indicator lights up. Go to step 3
of the next procedure.

3. Press
2. Speak to the other party, then
place
your
document
in the
feeder
and ask them to press
Start at their end.

.—
~Start

high-pitched
4. Replace

when

you hear a

tone.

the handset.

Note: Do not replace the handset if you
want to speak with the other party after faxing. After faxing, your machine will emit a
tone.
At that time, press ~Stop

, and speak.

3
If you want to talk after sending

a fax

4. If you want to send more
pages to the other party:

Start the transmission.

Transmission

Procedure,

ROUTINE OPERATION

Page 30.
i) Place the pages in the feeder.
ii) Ask

2. After

the Communicating

tor lights,

press

the

Start

indica-

other

press

iii) When you hear a high-pitched

Voice Request

machine’s

tone, press

your
3. When
emits a tone:

party

Start

buzzer

i) Pick up the handset.
ii) Press

Stop

iii) Speak.
See Note 1

Notes:
1.
2.

If your buzzer does not emit a tone, the other party did not come to the phone.
This procedure only works if the other end has the Voice Request function.

If you want to talk after receiving

While

the Communicating

tor is lit, preSS

a fax

3. After

indica-

Voice Request

speaking,

hang

up.

.
Note: If the other party wants to send
more pages, press
Start
before

your
2. When
emits a tone:

machine’s

buzzer

you hang up.

i) Pick up the handset.
ii) Press

Stop

iii) Speak.
See Note 1

I
I

Notes:
1.
2.

If your buzzer does not emit a tone, the other party did not come to the phone.
disconnect
automatically.
This procedure only works if the other end has the Voice Request function.

The line will

ADVANCED FEATURES

1. TRANSMITTING
1-1

Keystroke

Programs

If you regularly transmit to, or poll, a particular destination or set of destinations
using the same features, you can save repetitive keypad operation by storing the settings and destinations
in a Quick Dial
key.
Before you store a program, refer to the Telephone List to determine which Quick Dial keys are free.
The keystroke programs are stored in Quick Dial Keys, so the no. of programmed
the no. of programs cannot exceed 32.

– Storing

a Program

Quick Dial Keys plus

–

1) Place a document

into the feeder

features

Select

all required

Note:

Contrast,

(unless

you are programming

(e.g., Confidential),

resolution,

and remote

page count and department

for polling

terminal

reception).

numbers

code cannot

as normal.

be stored.

instead of pressing the Start key, press the Quick Dial key that you wish to store the program in.
Then press Yes. Do not press a key that already has a telephone number or program stored in it.

The programmed
Stop immediately.

— Labelling

procedure

the Program

will now begin.

If you do not wish to use the procedure

—

For your reference you can give the program a label, such as “CALL HEAD OFFICE”.
program as explained above. Then do ~he following.

Press

~6] ~

~Yes j .

Press

■n,mmmsmnmnmnmmmnnan

Example:

First, store the

~1 — again.
QUICK#

2. Press
label.

now, press

the

key that

you

want

5. Type in the label on the keypad.
Use the typing and editing features as explained
on page 20.

101-”

!—–———

FAX
USED

#
AS

01
PROGRAM

QUICK#

Y/N/C

CALL

KEY

3. Press

QUICK#
PROGRAM

YIN

LABEL?

01
HEAD

OF FI CE~I~~

4
6. Press

Yes

to store

Transmission
1)
2)
3)
4)

Place
Select
Enter
Press

Polling

–

Program

the documents
into the feeder.
the required contrast and resolution.
the page count and your department
code, if required.
the key into which the desired program has been stored.

Reception

Program

1) Press the key into which the desired

program

has been stored.

When you press a key, the label that you gave the program
sure that you have the right program.
Note:

If TOO MANY STATIONS is displayed,
or try the program again later.

— Erasing

a Program

PreSS

FEATURES

7. You can now program
a number
into this key for telephoning
only.
See “Programming
Quick
Dial
and Speed Dial” for more information.
Or press
Function
to return
to
mode.
standby

the label,

– Using a Program

ADVANCED

is now displayed.

Check the label to make

either delete a polling or memory

file (Function

66 or 67)

–

Function

Yes

3. To erase
Clear

the program,

press

2. Press the key that contains
program you want to erase.
Example:

Press

the
4. To erase
No

FAX
USED

#
AS

program,

Y/Nlc

PROGRAM

. Go to step 2.

If you have finished,

KEY

Function
If you pressed

another

the wrong

key, press No.

press

ADVANCED
– Editing

FEATURES

–

Programs cannot reedited.
Tomodify
aprogram,
youmust enter thecomplete
newprogram.
lf you
wish to store the modified program in the same Quick Dial key as the old one, you must erase the old
program first using Function 60 as shown on the previous page.
However,

1-2

the label can be edited.

Memory

Use Function

60 as explained

in “Labelling

the Program”

(page 48).

Transmission

You can send afaxto up to
Locations immediately
for up to 400 locations overall.

or later. Also, you can store up to
Remaining

Before vou decide to use the memorv, check the MemorV
Space Display in the top right of the character display. If this
reads OYO,there is no room. To determine
whether there is
room for your document, bear in mind that an average page of
a business letter takes up about 2% of the memory space.

Memory

Indicator

If you need to make some room for a high-priority
document, refer to “Clearing Memory Files” (page
88). Also note that Send Later can be used if you wish to send Iaterto one destination only and you do
not wish to erase a memory file.
Note:

In memory mode, pages are automatically
batch-numbered
batch-numbering
has been disabled (Function 53).

at the receiver’s

terminal

The procedure for transmission
is on the next page. This procedure
is only for immediate
mission. Send Later transmission
from memory is explained on page 39.

even if

trans-

Make sure
mode.

ADVANCED

6. Press

the unit is in standby

Yes
READY

100%
*/ QISIKp

2. PreSS
The

Memory

Memory
the

Select

indicator
original

the

will

in the

contrast

light.

and

feeder.
resolu-

tion.
READY

100°~

DEPT

02.30PM
ADj START

Note:

3. Place

FEATURES

CO DE OOOO

30PM

If TOO MANY STATIONS
is displayed, you can’t store the number
you just entered.
You will have to store the rest of your
numbers
later in a seperate
operation or redo the whole operation
later.

KPADN

7. Either
4. Press

Department

Code,

page 36.

READY
*/

100%

30PM

OUICK/SPEED/K

PAD

Do not use the handset.

Quick Dial, page 40.
Speed
Groups,

●

Press

Start

See the notes on the next page.

5. Dial using either a Quick Dial key,
a Speed Dial Code, a full number
at the built-in keypad, or a Group.

Dial another number.
Go to step 5.

The message will bestowed, amemoryreport will be printed, and the message will
be sent immediately.

●

Dial, page 40.
page 41.

ADVANCED

FEATURES

Cautions:
1.
2.

Donotswitch
thepower
of f,oryour
message
While the terminal is scanning the document,
If

MEMORY
CLEAR

completely

OVER

appeared

Y/N

FILE?

because

the memory

will beerased
from memory.
do not leave the machine.
onthedisplay,

your document

was not stored

was full.

to clear this file.

●

Press I Yes

Press ~ No
to send the pages which were scanned completely
before
over” appeared.
Pages that were only partly scanned will not be sent.

If you don’t press either

If you press

Stop

during

key within

5 minutes,

scanning,

pages already

“Memory

this file will be cleared.
scanned

will be cleared.

Redialing
In memory mode, a terminal can be redialed up to 4 times (at intervals of 5,5, 10, and 5 minutes). After
each failed redial attempt, the Line Fail indicator flashes and the machine asks you to press Stop.
After all redialing attempts fail, an Error Report is printed and the message is erased from memory.
To cancel redialing, erase the document from memory with Function 67.

Page Retransmission
If ECM is enabled (Function 83), any parts of a page that were not sent correctly will be resent
automatically.
However, if ECM is not enabled, the complete page will be resent; the maximum number
of retransmission
attempts is 2 but this can be increased to 3 by service.

Address

Limitations

Note that the total number of addresses
stored in the machine for polling reception and memory
transmission,
when added together, cannot exceed 400.
No more than 79 of these can be full telephone numbers.
The rest have to be Quick or Speed Dial.

Voice Request,

Turnaround

These are impossible

1-3

Polling

in memory

mode.

Broadcasting

You can send a message to up to 200 locations, either
The procedure is the same as for Memory Transmission.
Later).

immediately
or at a programmed
later time.
See page 51 (immediate) or page 39 (Send

4
1-4

Confidential

ADVANCED

FEATURES

Transmission

If the other end has memory and the confidential
mission. The other end can only print the message
word (see Function 89, page 25).

reception feature, you can use confidential
after they enter their terminal’s programmed

transpass-

For extra security, you can specify the password for the message.
This personal password will
override the password that theotherterminal
user has previously stored intheir machine, which would
normally be used for printing confidential
messages.
Co-ordinate
with the receiver operator before
using this eature. This feature only works if the receiver is using a recent Ricoh memory facsimile
terminal.
Notes:.
●
●

Confidential
transmission
the receiver’s memory is
Only one address can be
Confidential
transmission

Make sure the unit is in standby

Press
Select

Confidential
the contrast

Page Counting,
Department

can not take place if the receiving terminal has no memory, or if
full.
designated,
but alternative
destination
can be used (page 59).
cannot be made from memory.

mode.

(the indicator
will light).
and resolution.
Press

Place
NO

the document
twice,

in the feeder.

page 35.

Code, page 36.

2.
100%

READY

CONFIDENTIAL

ID?

4. Press
Yes to confirm this password. The other end must use this
to print the message.

30PM
Y/N

READY

Either:
If you do not wish to specify a password
for extra security, press
No
. Go to
step 5.
Or:
For extra security,
step 3.

press

Yes

100%
QUICK

30PM

/S PEE D/ KPAD

5. Dial the number.

. Go to
Use a Quick Dial key, Speed Dial
Code, or full number at the built-in
keypad.

6. Press
3. Type in the password
use for this message.
Example:
7
3
6
READY
ID

Press

7362

100%

Start

you want to
Note:

2
02

CONFIDENTIAL
N/A
This indicates that the remote terminal
cannot receive confidential
messages
(e.g., full memory, no memory, incompatible).
The number will be redialed
after five minutes.

30PM
YiN

if you made a mistake.

ADVANCED
1-5

Transfer

This feature
station.

FEATURES

Request
will cause

a document

to be transmitted

to up to 30 destinations

via a broadcasting

P’71

e
p&!wl
1

The message is stored in the memory of the broadcasting
transmitter
and transmitted
nated receiver sequentially.
After the end of broadcasting,
a Transfer Result Report is sent from the broadcasting
requesting station.
This feature can save your organization
line charges
same area, which is a long way from you.
Notes:.
●

●

if your broadcaster

to each desigstation

and end receivers

to the

are in the

The ID codes of the requesting and the broadcasting
stations must be identical. This code
must be agreed upon and stored using Function 62 before using this feature.
Your fax telephone number must also have been programmed,
using Function 80, before
using this feature.
Only a machine with the transfer broadcasting
function can be used as a broadcasting
station. Your FAX4000L can act as a broadcasting
station.
If the broadcasting
station is a FAX4000L, FAX95 or FAX105 (FAX105 must have optional
memory installed), it must be within the same country as your terminal.
The international
dial code and country code must be added to any international
numbers.
However, if the broadcaster
and end receivers are all in the same country, this is not required.

Make sure
mode.

2. Press

6. Press

the unit is in standby

Yes

made

T ansfer Request

The

wil

NO if you

a mistake).
100CO

READY

indi -

cater

(or press

QUICK

30PM

SPEED

KPAD

Iight.

If PROGRAM
OWN TEL # appears,
Function 80 now. See page 24.

7. Enter an end receiver

Note:

3. Place the document
Select the contrast
tion.
READY

100C,

PAGES

in the

feeder.

and

resolu-

number.

If the broadcaster
is a FAX4000L,
FAX95 or FAX105 (FAX105
must
have optional memory installed), you
must use the dialing method given in
Note 2 on the next page.

30PM

KEYPAD

Use a Quick Dial key, Speed Dial
Code, Group, or full number at the
built-in keypad. See Note 1.
1

4. Press

twice.

hJo

Quick

Dial, page 40.

Speed

Dial, page 40.

Groups,

page 41.

See Note 2 for an extra dialing method,
using Quick Dial, Speed Dial, and Groups
stored in the broadcaster.

~
(SAF means Store And Forward)

5. Enter the
caster.

number

of the

8. Press
made

broad-

Yes

READY

Use a Quick Dial key, Speed Dial
Code, or full number at the builtin keypad.

Quick

if you

‘OOO.
*

QIS’KPAD’

30PM
START

9. Either:
Enter another end receiver number.
Go to step 7. Do not enter more than 30
end receivers.

01
SAN

QUICK#

hlo

a mistake).
#

Example:

(or press

FRANCISCO

Or:
YN

Press

Start

ADVANCED

FEATURES

Notes:
1. Full numbers

must bedialed

i) International
ii) Country

dial access

international

numbers.

code

number

If you have an up-to-date copy of the broadcasting
station’s Telephone List, you can use
their Quick Dial, Speed Dial, and Groups to enter end receiver numbers.
For a Quick Dial Code:

Note:

e.g., Quick Dial 01.

———
.
Do not press your Quick Dial key i 01 , . Type in ~~]

For a Speed Dial Code:
Press ~#
For a Group:

TRANSFER

REQUEST

~0-

at the keypad.

~_Yes j .
1.

~0~ ~ 1 ‘

———.
Yes
.
————

N/A

If this is displayed, the designated broadcaster
cannot transfer
ory may be full, or it may not have the transfer function).
The broadcaster

~~]

e.g., Speed Dial 00.

e.g., Group

Press ~ .- -. ~j
3.

iftheyare

code

iii) Telephone
2.

as follows,

will be rediaied

after 5 minutes.

your message

(its mem-

4
1-6

Polling

ADVANCED

FEATURES

Transmission

This feature allows you to leave a document in the feeder fora remote terminal to pick up (polling cannot be done from memory). Reception can take place as normal after you have set up a polling transmission.
Note:

Polling transmission
Free polling –
Secured polling –

can be either free or secured.
ID codes will not be checked.
Any terminal can poll yours.
ID codes will be checked. If a machine with a different ID code tries to poll
your terminal, it will not succeed.
For extra security, you can specify an ID code for this message. The other
end will have to enter this code to pick up the message, instead of their
programmed
ID code.
ID code, page 23.

Make sure that
standby mode.
100’%

READY
SET

2. Press

unit

6. Type in the ID code that you wish
to use for this message.
Example: 7
3
6
2 .

30PM

READY

DOCUMENT

polling

indicator

the

should

The Polling

Press

7. Press

100%

PAGES

YIN

if you make a mistake.

Yes

to confirm

this

30PM

KEYPAD/N

100%

READY
CHECK

I D

CODE?

30PM
YIN

twice.

Page counting,
Department

page 35.

Code, page 36.

Either:
●

READY
PERSONAL

100’%

30PM

I D?

If you do not wish to specify
for extra security,

press

Go to step 8.

Or:
For extra security,

press

Yes

Go to step 6.
READY
¤~~~

100%

Yes
No

to select

secure

polling.

to select free polling.

9. Your terminal
is now in polling
standby.
When your terminal
is
polled, it will scan and transmit
the document.
To cancel polling standby,
open
the scanner
and
remove
the
document.

an ID code

press

. Press

YIN

5. Either:

I D

30PM

The other end must use this code
to pick up the message.
Go to
step 9.
8.

4. Press

be lit.

in the feeder.
3. Place a document
Select contrast
and resolution.
READY

100%

7362

30PM

KEYPAD

ADVANCED
1-7

Turnaround

FEATURES

Polling

During routine transmission,
if you select this feature, your terminal will automatically
poll the terminal
that you are sending to and ask it to send you any documents
that it has ready for you to pick up.
You will have topaylinecharges
ever, the overall line charges
operation.
1. Perform

the

normal

for both thetransmissionand
reception of thepolleddocument.
are less than for the two calls that would otherwise be needed

transmission

operation:
a) Insert the document(s).
b) Select the appropriate
contrast.
c) Dial the other party.
d) Press

Start

Polling

transmission
machine

complete,
the

polling

5. The machine
emits a tone when
reception
of the document
is
complete.

READY
201-555-1212
TRANSMIT

takes place, the
3. As transmission
RTI or CSI of the other
party
appears in the display.

201-555-1212
SET

into

and

SET
A4-->A4

goes

mode.

reception
resolution

2. When the Communication
lamp
lights on the operation
panel,
press

After
the

Howfor this

DOCUMENT

100°~
DOCUMENT

30PM

4
1-8

Alternative

ADVANCED

FEATURES

Destination

During the keypad entry procedure for basic transmission,
you can designate two destinations.
If the
first choice of destination cannot be reached, the machine will send the message to the alternative location. If the first destination is reached, the alternative will be disregarded.
This is useful if the person
you are sending to has two fax machines.

1. Place the document
2. Select
page
code.

in the feeder.

the contrast,
count,
and

resolution,
department

Do not use the handset.

3. Dial.
4, Press

Yes

5. Dial the alternative
6. Press

Note:

start

destination.

If the first destination is busy, your unit will wait for one minute before dialing the alternative location. If the alternative
is also busy, your unit will redial the first location about four minutes
later.
Both numbers will be redialed until one of them answers, or until the limit expires (2 redials per
destination).

This feature

is not available

for polling,

transfer

request,

or transmission

from memory.

ADVANCED
1-9

Protection

Against

FEATURES
Bad Connections

For this function to work:
1) The CSI of the called terminal must be the same as its telephone number.
2) The function must have been enabled in advance by a service technician.
Your machine compares the last eight digits of the dialed number with the last eight digits of the received CSI. If they do not match, the message will not be sent. Spaces and pauses are disregarded.
Note:

This function removes the possibility of the telephone network connecting
location. However, if you dial the wrong number, the message will not be
should still check the RTl or CSlthat is displayed onthe Character Display
the wrong one is displayed.
This function cannot be used if Closed Network (see below) is switched

1-10 Closed
This function
Your machine

1-11

you to the wrong
stopped. So you
and press Stop if
on.

Network
must be switched

on by a service technician,

will not send the message

and you must program the ID code (page 23).

if the other end’s ID code does not match yours.

Stamp

The stamp allows you to check whether all pages of your document were received correctly at the remote
terminal. Pages received correctly will have a pink circle at the bottom, if the stamp is switched on.
In memory mode, the stamp does not operate. However, after an adjustment by a service representative,
it will operate if the document was scanned and stored successfully.
The stamp is not used in copy mode.
The stamp is on when the Stamp indicator
off.

1-12

is lit. Press the key below that indicator to switch the stamp on/

G1 Mode

This unit is compatible

with Group 1 (N. American

If you want to make a G1 mode transmission,

terminals.

do the following.

4. Press

Press the resolution
key unit the
GI Mode indicator lights.

2. Place the document

six-minute)

I Start ] .

Note that the following features cannot be
used with G1 Mode.
●

in the feeder.

●
●
●

3. Dial.

●

Confidential Transmission
Transfer Request
Polling
Voice Request
Protection against bad connections
Detail and fine resolution
ECM
RTI, TTI, and CSI
Closed Network
Short preamble

4
1-13

Sending

Abnormally

1. Push the manual
feed
while placing the document
feeder.
1. Push the document
ment feed starts.
one

You can also transmit an original that is wider
than the document guide; fold it in half and
use the manual feed lever, as follows:
Be sure to use Memory transmission
(the
Memory indicator must be lit).

1. Fold the original

button
in the

in half.

2. Push the manual feed button while
placing the folded document
in the
feeder.

in until docu-

sheet

.S~ze

pjyiynmj

If you wish tosendan
original that is thicker
than the recommended
maximum
thickness, you can send it as follows.

2. Place only
feeder.

FEATURES

Thick or Large Sheets

Using the manual feed feature, you can extend the maximum document width to A2
[23.4”] width, and the maximum document
thickness to 0.4 mm [16 roils]. Manual feed
should also be used for thinner pages than
normal.

Notes:

ADVANCED

the

Note: Push the document in until document
feed starts.

2. Dial the destination
press
Yes

address,

then

3. Dial,

press

Yes

and

press

Start

3. Press

Start

If you have more than one original, place it in
the feeder immediately after the trailing edge
of the previous sheet has been fed in.

has been fed
4. After the original
through,
place
it in the feeder
again, the other side facing down.

Note that two calls are needed to send a very wide original.
(see page 62 for more on Batch Transmission).
1.
2.

To use just one call, use Batch Transmission

Store the second half of the message using Memory Transmission
and Send Later (use Speed Dial
or Quick Dial or this procedure will not work).
Store the first half of the message using Memory Transmission,
but not using Send Later.
The machine will send the first half, then the second half, without disconnecting
the line.

ADVANCED
1-14

FEATURES

Batch Transmission

With batch transmission,
if your machine sends a message from memory to a certain location, and if
there are any other messages stored in the memory for that location, they will be sent on the same call.
This will cut your telephone charges.
If you wish to disable

this function,

please

contact

your service

representative.

Notes:
1. No more than 5 messages

can be sent in one batch.

2. Batch transmission
is only possible
or Speed Dial Code.

1-15

A3 [1 1.7”] — width

if the other end was dialed

as a Quick Dial key

Transmission

If the machine at theotherend
has A3 [1 1.7”] width printer paper, and if you send a document
10.1” and 11.7” wide, your machine will send the message without reducing its width.
This feature means that the message will be reproduced
cannot send wide fax messages in this way.

between

clearly at the other end. Some fax machines

2. RECEIVING
2-1

Polling

Reception

This feature allows you to call a fax machine and instruct it to send you whatever
polling standby for you to pick up.
Polling can be done immediately
or at a programmed
later time.

Polling

Notes:

transmission,

documents

it hason

page 57.

There must be a message

ready for polling

The other end’s ID code must be the same as your programmed
less:

at the other end.
ID code (Function

62), un-

●

The other end specifies

●

You enter a “Personal ID” fsee steD 7) — this will override your stored ID code for this
transmission
only; you should enter the ID code of the machine that you want to poll.

Co-ordinate

the ID codes

free polling

transmission

– ID codes will not be checked.

used by the fax machines

You can poll up to 100 locations

consecutively

You can program

up to 8 operations.

The total number
ceed 400.

of polled

The total number of locations programmed
when combined, cannot exceed 400.

Normal reception

locations

in your polling

network.

in one operation.

over all programmed

polling

for polling reception

operations

cannot

ex-

and memory transmission,

can still take place even if you have programmed

a Poll Later operation.

4
1. Make sure thatyour
standt y mode.
100%

READY
SET

machine

ADVANCED

6. If you do not wish to use a

isin

personal
02

FEATURES

ID, press

Go to step 9.

30PM

DOCUMENT

If you will use a personal
2. Press

Yes

Polling

indicator

should

press

.The Polling

Yes

be lit.

READY

100%

I D ●Hmm
100%

READY
DEPT

CO DE OOOO

fNO

30PM

n the
operation.

personal

Example:

Dept Code, page 36

POLL

100%

2
02

.
30PM
Y/N

1362

y//N

LATER?

4, If you want to poll immediately,
NO

ID for

30PM

Press

press

6
100°6

READY
ID

READY

30PM

KEYPAD

KPAD/N

7. Type
3. Press

ID,

Go to step 6.

if you make a mistake.

Do not use 0000 or FFFF.

8. Press

Yes

to confirm

this ID.

If you want to poll later, press
READY

Yes
100%

READY
TIME

5. Enter

100%

*/ QuICK/Sp

9. Dial using Quick Dial, Speed
a full number at the keypad,
Group.
Do not use the handset

ii) Press

to change

READY
TIME

Yes
iii) Press
Or re-enter
mistake.

100”%
11

30PM

11:30 pm

i) Type

30PM

KPAD/Y

30PM

the time at the keypad.

Example:

EED/Kp

AM to PM.
02

30PM
#l

YIN

when the time is correct.
the time if you made a

Quick Dial, page 40.
Speed Dial, page 40.
Groups, page 41.

Dial,
or a

ADVANCED

10. Press

‘Yes

FEATURES
11. Either:

.
100%

READY

*/ Q/s/

Note:

30PM

KpAD/s

T/+RT

●

Dial another

●

Press

Start

number.

Go to step 9

! .

If polling is time designated, a polling file
list will be printed and the unit will return
to standby.

If TOO MANY STATIONS
is displayed, you can’t store the number
you just entered.
You will have to
store the rest of your numbers later.

If polling is immediate,
begin to dial.

the terminal

will

If the polled location is busy, your terminal will redial up to two times at intervals
of five minutes.

Notes:

1. To cancel a preprogrammed
time-designated
(see “Clearing Polling Files”).
2.

CAUTION:

2-2

Closed

polling reception

operation,

use Function

POLL FILE CREATED
If this is displayed, a message was coming in at the designated polling time or when you
pressed ~ Start
. Polling will begin immediately
after the end of reception.
Send later
problem.

Network

polling

files

are erased

automatically

after

polling

unless

there

is a line

for Reception

In a closed network, communication
code (see page 23).

can only take place between

terminals

which have the same ID

A closed network for reception will prevent unauthorized
people, such as senders of junk fax mail, from
communicating
with your terminal and using up your paper supply. This function is normally disabled.
Call your service representative
if you are interested in this feature.
Note : This feature is not reliable for communication
turer. Authorized
reception is a more reliable

with terminals produced
feature (see page 65).

by another

manufac-

4
2-3

Authorized

ADVANCED

FEATURES

Reception

If youareconcerned
about junk fax mail using up your paper supply, you can use authorized reception.
This feature allows you to specify up to 30 terminals from which you will accept fax messages; all
others will be shut out.
The following

functions

control

authorized

reception:

●

Function

57 — Authorized

Reception

On/Off

●

Function

— Authorized

Reception

List Output

●

Function

—

– Programming

programming

Authorized

Reception

–

You can specify up to 30 fax machines from which you will accept fax messages.
For each terminal,
you must know the programmed
RTI (if it is a fax terminal made by Ricoh) or CSI (if it is another manufacturer’s model). If that fax terminal subsequently
changes its RTlor CSl, you will have toprogram the
new one.
Hint : You can get the other party’s

PreSS
Note:

Function

Yes

the display

number
line,

consecutively
is as shown

3. Press

Yes

If a name or telephone
displayed on the bottom
press

RTI or CSI from the TCR (see page 89).

Yes

until

below.
Note : If CANNOT PROGRAM is displayed,
30 terminals
have already
been
stored.

2, Enter the RTI or CSI of the fax terminal that you wish to have access to yours.

4. Either
. Program another identifier; go to step 2.
●

Press

Function

READY
SET

100’%
DOCUMENT

30PM

ADVANCED
– Removing

Pr(3SS

FEATURES

a Terminal

Function
CSI

from Authorized

Yes

Reception

—

Press
clear
RT1/CSl.

to erase

Y’c

RTI
XYZ

NEW

The next programmed RTI or CSI is displayed.

YORK

2. Press
Yes consecutively
until
the RTI or CSI of the terminal that
you wish to erase is displayed.

4. Either:
● Continue erasing – go to step 2.

Y/c

CS1/’RTl
XYZ

CHICAGO

●

Press

Function

READY
SET

– Switching

Authorized

Reception

On/Off

If you wish to receive from terminals
switch authorized
reception off.

PIQSS

Function

the

The top line of the display

Yes

shows

100°6

30PM

DOCUMENT

–

that are not included

in authorized

reception,

you will have to

the cur-

rent setting.

2. Press

‘ I

to switch

reception

on.

Press

E!EYzl

authorized

‘2

Press

to switch

Function

it off.

if the setting

is correct.
READY
SET

– Printing

the Authorized

Use Function

Reception

78 (see page 95).

List –

100%
DOCUMENT

30PM

4
2-4

ADVANCED

FEATURES

Notification

If your desk isnot near the fax machine, you can’t tell when a fax message has come in. However, if you
switch notification
on, the fax machine will send to your desk, or any location you wish, notification
when a message has come in (provided that you have programmed
the telephone number in advance
using Function 87). This notification will be in the form of a beeping sound heard when you pickup your
desk’s telephone or fax machine handset.
Function

87 must be programmed

– Switching

Press

Notification

Function

before

On/Off

Notification

can be switched

–

Yes

2. To switch

notification

on, press

1.
NOTIFICATION
ON-1

OFF

To switch

OF F-2

it off, press

If the setting
The top line of the display
rent setting.

– Programming

shows

the Notify

The notify terminal

the cur-

Terminal

can either

Function

Telephone

Number

on the same PBX as this machine

A fax machine

or telephone

on an outside

If a fax machine

press

be:

or telephone

Note:

–

. A fax machine
●

is correct,

line, but not connected

is used for the notify terminal,

to a PBX at that location

it must have a handset

or external

telephone.

ADVANCED
Program

FEATURES

as follows

3. Press

Yes
REPEAT
4

to store

the number.
KEYPAD

TIMES

4. The display
shows
how many
times the beeper will sound.

Note
If a number
either:

is already

●TO keep the number

displayed,

Either:
. To keep this value, press ~Yes

as it is, press

●

I ‘Yes I .
.To erase the number,

To change
5~thenL

press

NOT I FY

TEL#

KPAD/

Y/N

21355586419~IB_~~B9S

To correct
. Press
●

a mistake:
Clear

press ~NO

to go back a space.
to clear the whole number.

Note for PBX users:
If your machine is behind a PBX,
include
the access
code and a
pause before the number, if the notify terminal is on an outside line.
Example:
Press ~9

Access

Code = 9

Pause/Redial

then enter the number.

I ,

the value e.g., to 5, press
Yes.

The value can be from 1 to 9.

2. Type in the telephone
number
the built-in ten-key pad.
Example: 2135558641

4
2-5

ADVANCED

FEATURES

Forwarding

Ifyou switch forwarding on,yourmachine
will send incoming faxmessageson
toanother
faxterminal
(program the forwarding
terminal number with Function 86 before doing the following procedure).
Notes:

receptions or messages received for transfer broadcasting
are not sent to
1. Confidential
the forwarding
terminal.
2. Messages can only be forwarded one at a time; batch forwarding
is impossible.
3. Your TTI is not printed out on top of the pages by the forwarding
terminal.
4. Your machine will print the message before forwarding it (PRINT FORWARD FILE will be
displayed on your machine’s display panel).

– Switching

1. Press

Forwarding

Function

On/off

–

Yes

2. To switch
press

The top line of the display
rent setting.

shows

forwarding

on,

To switch

it off, press

If the setting

is correct,

the curFunction

press

ADVANCED
– Programming
The forwarding

the Forwarding
terminal

Terminal

can either

Telephone

Number

–

be:

●

A fax machine

on the same PBX as this machine.

●

A fax machine

on an outside

Program

FEATURES

line, but not connected

to a PBX at that location,

as follows:

PreSS

, Function

~ 81

2. Type in the telephone
built-in ten-key pad.

IYesl.

number at the

Example: 2135553761
FOR WARD I NG#

KPAD/

Y/N

2135553761,~~~~I~S,B

Note
If a number
either:
●

●

is already

To keep the number

displayed,

To correct a mistake:

as it is,

. Press

Clear

to go back a space.

. Press

No I to clear the whole number.

To erase the number, press
Clear

Note for PBX users
If your machine is behind a PBX, include the access code and a pause
before the number, if the forwarding
terminal is on an outside line.
Example: Access Code = 9
Press ~9

Pause/Redial

I , then

enter the number.

3. Press ~Yes I to store the number.

ADVANCED

FEATURES

3. OTHERS
3-1

Transfer

Broadcasting

Transfer broadcasting
allows your machine to be a broadcasting
station
ation (see page 54), if your ID code is the same as that of the requesting

in a transfer request operand receiving terminals.

This is an automatic procedure — any terminal that hasthe same lDcodeas
you can use your machine
as a broadcaster.
You do not have to be by your machine during the operation.

3-2

Speaker

The speaker can be used to Iistento the telephone Iineduring transmission,
ina. The sDeaker is cut off shortlv after the start of communication.
The speaker

volume

can be controlled

with Function

When the unit is in standby
pr13SS

Function

ON HOOK
MIN

MONITOR

Yes

Y’

*/#

press

Lower volume:

press

Note:

3-3

press

Yes

MONITOR

MIN

for

If the

the

trans-

the

recep-

y/*/#
MAX

to return

standby.

y/*/#

MONITOR
>>>

Yes

3 for

MAX

If all “>” signs disappear,

Short

RECV

Press

Raise volume:

MIN

step
2
monitor.

step
4. Repeat
tion monitor.

of the on-hook
listening
to the

TRANS

during communication.

MAX

2. Adjust the volume
dial monitor while
speaker.

When correct,

3. Repeat
mission

mode,

oron-hookdial-

55.

If thespeaker
has been enabled, you will beableto hear the Iinecondition
line is busy, you can press Stop and begin another operation.

reception

the speaker

volume

is zero.

Preamble

Short preamble
tact your service

slightly
reduces
communication
representative
if you are interested

charges
between
in this feature.

Ricoh

terminals.

Con-

ADVANCED
3-4

FEATURES

Using Your Machine

as a Copier

To make a single copy of a document,

place the sheets

To make more than one copy of a document,

1. Make
sure the
standby mode.

machine

in the feeder face down and press

use Function

4. How many copies
Example:

SET

100%

PreSS

2 I .

30PM

DOCUMENT

I Function

do you need

12 copies

COPY/N
12

77.

Press
READY

Copy

I I 7

7 I ~Yes

SETS

.
Press 1 No 1 if you made a mistake.

MULTI
SET

can make up to 99 copies.

COPY
DOCUMENT

5. Press
3. Place the sheets
face down.

in the

1COPY~ .

feeder
The sheets are all scanned and stored.
Then the copies are printed.
Then the documents
are cleared
from
memory.

Shuffle the stack
the edges
. Not more than 50 pages
●
●

You

Align

KEY PA DI COPY
01

3-5

ECM (Error

SETS

Correction

Mode)

ECM (Error Correction
Mode) is a recently developed signaling
system which greatly reduces the
possibility
of data being lost as a result of bad telephone lines. You should switch on ECM if you
frequently communicate
over poor telephone lines. Using ECM, telephone charges are not affected,
and may even be reduced, unless you encounter a bad line. In this case, the extra signaling
involved
will increase line charges but data will be transmitted
much more reliably.
When transmitting
from the memory, pages that are not sent correctly will be resent automatically,
even if ECM is disabled. However, ECM is a more efficient way of resending damaged data, as only the
damaged parts of the data will be resent. Also, the maximum possible number of retransmission
attempts is much higher.
After receiving using ECM, if DATA IN ECM MEMORY is displayed, your printer is jammed
paper or toner. Do not switch off the machine or the data will be lost. The data will be printed
clear the problem (see page 96, 97 or 11 3).
Continued

on the next page

or out of
after you

4
To switch

PreSS

ADVANCED

ECM on or off:

Function
ECM

Yes

2. To switch

ECM on, press

To switch

ON-1

The top line of the display
rent status.

User Function

it off, press

If the setting

OF F-2

Function

3-6

FEATURES

shows

is correct,

press

the cur-

Keys

This machine has four user function keys, F1 to F4, located at the left of the operation panel. You can
program each of the keys to access a function from the function list on the back of this manual.
If you useoneof the functions inthe list quite often, program it asauserfunction
key. This will save you
a few moments every time you use that function.
For example,

1. Press

if you often do Function

Function

MODE

TOTAL

51 (Communicated

Page Counter)

Press

Yes

do the following.

Y/N

Function
4. Press
standby.

TX/RX

to return

Then when you wish to see the communi-

a user function

2. Press
Example

: F4

MODE

PROGRAM

Note:

key.

cated page counter, just press

51
FUN CT IO N~Y/N

Each user function

key has already

If you wish to change

these settings,

F1 — Printing

the TCR (Function

F2 – Multicopying

F3 — Programming

F4 — Not Programmed

(Function
Quick

been programmed

as follows.

you can.
70)

77)

Dial and Speed

Dial (Function

60)

ADVANCED
3-7

Reverse

Order

FEATURES
Stacking

Normally
the machine prints the pages of received
messages in the order they came in.
However if you wish, the machine can output the message from the last page first to make it easier to distribute
the received messages.
This feature is also available for multicopy
printing confidential
messages.
Contact your service
ested in this feature.

3-8

Chain

representative

-—
l-’
//

O &/

mode and for

if you are inter-

)f
Normally

Reverse

Order

Stacktng

Dialing

You can program parts of telephone numbers, such as area codes and country codes, using the Quick
Dial Keys and Auto Dial Codes. Then, youcanenter
a combination
of Quick Dial Keys, Auto Dial Codes,
and digits to dial a telephone number.
Example :
Assume that the following
.
.
.

Quick

Dial and Auto Dial have already

Quick Dial 01 = 01181 (Overseas
(Tokyo)
Quick Dial 02 = 3
Auto Dial 10 = 555

to Japan)

Then, you can dial 01181-3-5557631
When the machine
Press 101!,
Notes:

been programmed.

as follows.

asks you to dial :

~021,1Auto

Dial~,

~1’~Ol,then~7

1. This feature canalsobeused
2. The Redial Key cannot
3. This feature

cannot

~6~~3

when dialing with the handset and inon-hookdial

be used with this feature.

be used in keystroke

programs

or memory

transmission.

mode.

4
3-9

Optional

1. RS-232C

Optional

FEATURES

Equipment
Interface

This is a digital interface that will allow you to connect
for use as a back-up printer.
2.

ADVANCED

Memory

the fax to a MacintoshTM personal

computer

Board

The machine can be upgraded with an extra 1 Mbyte (73 letter-size pages of the CCITT#l
Slerexe
Ietter test chart) of memory or an extra2 Mbytes (146 letter-size pages)of memory. The maximum
amount of memory permissible
using memory boards is 3 Mbytes, or 219 pages.
3.

Hard Disk
The machine can be upgraded with a 20-Mbyte hard disk (1 ,200 letter-size [8 1/2” x 1 1”] pages of
the CCITT # 1 Slerexe letter test chart). If a hard disk is added, optional memory boards cannot be
used, and the basic 1 Mbyte of memory inside your machine will be disabled.
So the maximum
amount of memory is 1,200 pages.

Paper Feed Unit
This cassette allows you to add an extra 500 sheets
See page 116 for a diagram of this unit.

If you are interested

in any of these, please

of copy paper.

call your local Ricoh sales representative.

5 PROGRAMMING AND PRINTING REPORTS
1. PROGRAMMING
1-1 Checking the Counters
There are
Tx :
Rx :
Scan :
Print :

four counters.
number of pages
number of pages
number of pages
number of pages

L.————

1-2

017654

016351

Switching

––.

the machine has transmitted
the machine has received
scanned (includes copy mode)
printed (includes copy mode)

2. Press [Function:
finished.
‘-’-

–,

Note:

Page Count

– Function
– Function
– Function
– Function

51
51
52
52

when

you have

If you wish to see the scan and print
counters, use Function 52.

On/Off

This function allows you to instruct your terminal to batch-number
multipage documents as they are
printed out at the other end (e.g., p 1/3, p 2/3, p 3/3).
If you disable this function, the “PAGES :00 KPAD/N” prompt will not appear when you are making a
transmission,
and pages will be given simple page numbers (e.g., PI, p2, p3).

Page 35 for more information

r—

1. Press

lFunction
I

151131’Yesl

PAGE

COUNT

ON-1

OF F-2

..1

L—J

——.

—

2. To switch batch numbering
off,
press [ 21.
To switch it on, press [1 ] .
Press [ Function ] if the displayed

The top line of the display
status.

gives the current

setting

is correct.

5
1-3

Switching

PROGRAMMING

Department

AND PRINTING REPORTS

Code On/Off

To track machine use, you can allocate a four-digit department
code to each user. If you switch
Function 54 on, the machine will ask the user for a department
code before each transmission
or
polling, and the department
codes used for each communication
will be listed on the TCR (see
page 89).
If you switch off Function
or making a transmission.

press

Function

54, “DEPTCODE

:0000

~
The top line of the display
rent status.

1-4

Switching

The transmission
Use this function

1. Press

COrlPCt,

gives the cur-

the Transmission

will not appear

2. To switch
press
2
To switch
press
1
When the

Yes

KPAD/N”

Report

when you are polling

off department

code,

on department
code,
.
displayed
setting is

Pt’eSS

Function

On/Off

report is disabled at the factory.
to enable this report.

Page 90 for more on this report

Function

Yes

2. To switch

the report

on, press

1.
TRANS
ON-1

REPORT
OF F-2

This top line of the display
rent setting.

To switch it off, press
2 .
When the setting is correct,
preSS Function

ON
I

shows the cur-

PROGRAMMING
1-5

Programming

Quick

AND PRINTING REPORTS
Dial and Speed Dial

Using Quick Dial and Speed Dial, you can dial a facsimile or telephone on your terminal’s keypad by
pressing only one key (for Quick Dial) or two keys (for Speed Dial). However, you have to program the
Quick Dial key or Speed Dial Code in advance.
When you have programmed
Quick Dial keys –

it.

There are 32 Quick Dial keys (01 to 32).

Each key can be programmed
●

a key or code, you can use it as often as you like without reprogramming

with either:

Two numbers, one for a fax terminal and one for a telephone (see pages 30, 40 and 45 for how to use
Quick Dial keys for faxing and for phoning).
The telephone number can be the same as the fax number (for example, the fax may share a line with a
telephone). Or they can be completely unrelated.
When using a Quick Dial key, if a document is present in the feeder, the machine will dial the fax number
stored in the Quick Dial key. If no document is present, the machine will dial the telephone number.

●

A keystroke

program (see page 48) and a number (telephone only).

Speed Dial Codes —

There are 100 Speed Dial Codes (00 to 99). Each can be programmed
number. It can be a phone or a fax number.

with one

5
●
1.

Quick Dial Key

PreSS

Function

QUICK#

PROGRAMMING AND PRINTING REPORTS
●
Yes

3. Enter the number at the built-in
ten-key pad. This must be a fax
number.

SPEED

Note: If you do not want to store a fax
number, press No and go to
step 6.

2. Press the key that you want to
program.
Example : Press 01

Example: 2135558632

Press
No
if you pressed
key. Repeat step 2.

the wrong

a mistake:

– Press

Clear

— Press

to go back one space.
to clear the whole number.

Note for PBX users:
If your machine is behind a PBX, you will
need to include the access code and a
pause before the number, if the number is
en an outside line.

Notes:
1. If USED AS PROGRAM KEY is
displayed, this key already
contains a keystroke program.
Either:
. Erase the program — preSS
Clear
. Go to step 3.
. Choose another key — Press
No
Go to step 2.
● Store
a non-fax telephone
number — Press Yes , then
No
Go to step 6.
2. If FAX # 01
Y/N/C and a fax
number is displayed, this key
is already programmed.
Either:
. Go on to program the telephone number and label –
Press
Yes
. Go to step 6.
●

To correct

Delete

Clear
. Choose
No

the

number

Example: Access Code is
Press

Pause/Redial

Then enter the number.

Notes:
1.

— press

. Go to step 3.
another key — Press
Go to step 2.

For international numbers, you
must place a pause after the
country code. Use the Pause/
Redial key.
If you are going to use the number as a broadcaster or end receiver in a Transfer Request
operation at any time, you may
have to enter the international
dialing code, then a pause, then
the country and area codes, then
a pause, then the number. See
the bottom of page 54 for more
information.

PROGRAMMING AND PRINTING REPORTS

4. To store

the number,

9. Type in the label.
below for details.

press

Yes , .

Example:
FAX
SET

HEAD OFFICE

YIN

TEL#

See Note

FOR

TALK?

5. Either:
. If you wish to program
number,
●

Press

press
NO

Yes

a telephone
If you made a mistake,
for editing features.

. Go to step 6.

see Note 2 below

. Go to step 8.
Notes:
1. For letters (A-Z); use Quick Dial
Keys 01 to 26. For numbers (O9), use the operation
panel’s
ten-key pad. For an ‘&’, press
For a space,
Quick Dial 27.
press Quick Dial 28. For punctuation marks and other symbols, press Quick Dial 32, consecutively
until the symbol you
need appears, then press Quick
Dial 31.
2. Move cursor: Quick Dial 31
Backspace: Quick Dial 30
Delete cursor character:
Quick Dial 29

6. Enter the number at the ten-key
pad, as in step 3.
This must be a telephone
number, and not a fax number.
Note:

If you do not wish to store a telephone number, press
No
and go
to step 8.

Example:

2135559368

Insert : See ‘RTI’ (page 20).

7. To store
Yes

the number,

press

10. To store the label, press

.
QUICK#
PROGRAM

Yes

YIN

LA BEL7
QUICK#

8. If you do not wish to label the
Quick Dial key, press
NO . Go
to step 11.
a label,

●

press

Yes

11. Either:
●

If you wish to enter

01
PROGRAMMED

To program another key or code, go to
step 2.
If you have finished programming,
press

Function

Print a Telephone List (Function
and keep it near the machine.

After programming
a Quick Dial Key, attach a blank Quick Dial Label from the accessories
appropriate
key on the keypad and write the name of the destination
on this label.

71)

above the

5
●

PROGRAMMING

Speed Dial Code

1. PreSS

Function

lQUICK#

AND PRINTING REPORTS

+
Yes

SPEED

Note for PBX users:
If your machine is behind a PBX, you will
need to include the access code and a
pause before the number, if the number
is on an outside line.
Example:

2. Press

Speed Dial
SPEED#

Access

Code is

Press
KPAD

¤~

Pause/Redial

Then enter the number.
r
Notes:

3. Enter the code
program.
Example

: Press

Press
code.

that you want to

if you entered

1. For international numbers, you
must place a pause after the
country code. Use the Pause/
Redial key.
2. If you are going to use the number as a broadcaster or end receiver in a Transfer Request
operation at any time, you may
have to enter the international
dialing code, then a pause, then
the country and area codes, then
a pause, then the number. See
the bottom of page 54 for more
information.

the wrong

Go to step 2.

[

Notes:
If SPEED # 00
Y/N/C and a
number is displayed, this code is
already programmed.
Either:
Erase the number – press
Clear
Go to step 4.
Choose another code — press
No . Go to step 3.

5. To store the number,
Yes

press

SPEED#

Y, N

PROGRAM

LABEL?

6. Program
4. Type
pad.

in the number

Example:

2135557362

To correct

a mistake:

–

Clear

Press

— Press

at the key-

to go back one space.
to clear the whole number.

a label. See steps 8, 9,
and 10 on the previous page.

7. Either:
●

To program another code or key, go back
to step 2.

●

Press

Function

if you have finished

programming.
Print a Telephone List (Function 71) and
keep it near the machine.

PROGRAMMING AND PRINTING REPORTS
Editing a Quick Dial Key or Speed Dial Code
If you want to change or delete any of the numbers
lowing.

●

Quick Dial Key

1. PreSS

Function

CIUICK#

Yes

2. Press the key that you want to
program.

FAX

2015557468
FAX

key.

YIN

Y/N/C

Notes:
1. To correct

KPADI

2015557468~U19DI,~~9

2135558632

Press

do the fol-

4. Enter the new fax number at the
built-in ten-key pad. Observe the
rules given in step 3 on page 79.

Example:

Example : Press 01

previously,

SPEED

that you programmed

if you pressed

the wrong

Repeat step 2.
2.

Note:
If USED AS PROGRAM KEY appears,
either:
● Erase the program
— Press
Clear
. Go to step 4. Note that any
telephone number and label are
also cleared from this key.
. Choose another key — Press
No . Go to step 2.
. Store or edit a non-fax telephone
number — Press 1 Yes
.
Go to step 6.

a mistake:

— Press

Clear

— Press

to go back one space.
to clear the whole number.

If you do not want to program a new fax
number into the key:
— Press

– Go to step 7.

5. To
store
Yes .

the

number,

press

The telephone number stored in this key is
now displayed.
FAX

SET

TEL#

Y/N

01
FOR

TALK?

3. Either:
●

Press

Yes

if you want to keep the fax

number. Go to step 6.
. clear tt-le number — press , Clear

6. Either:
. If you wish to program a telephone num-

her, press , Yes
. Press

PROGRAMMING

10. Type in a new one.

7. Enter the new telephone
number
at the ten-key pad, as in step 4. It
must not be a fax number.
Example:

AND PRINTING REPORTS

OUICK#
I

KPAD/

Yes to

store it.

2015556487
TEL

Press

01
PROGRAMMED

Y/N

11. Either:
8. Tostorethe

number,

press

Yes .

●

Edit or program another number. Go to step 2.

●

If you have finished, press
Print a Telephone

QUICK#

PROGRAM

keep it near the machine.

9. Either:
. If you do not wish to reprogram the label.
press No
●

press Yes

. Go to step 11.
.

List (Function 71) and

YfN

LABEL?

Function

PROGRAMMING
+

AND PRINTING REPORTS

Speed Dial Code

1. PreSS

‘.——
Function

,6 ] [O

QUICK#

+
Jes

5. To store the number, press Iyes

SPEED#

SPEED

PROGRAM

2. Enter
edit.

the code

that

you want

YIN

00
LABEL?

6. Either:

Reprogram

the label – press I Yes ] .

Keep the label the same — press
Example

: Press j Speed

Dial i ~O I

Press [ No I if you entered
code.

Repeat

O I .

and go to step 8.

See steps 8, 9, and 10 of Quick
Dial Code
programming
(page
80) for details on how to edit the
label.

the wrong

step 2.

8. Either:
3. Press
ber.

r clear

to erase

the

num-

— To reprogram another
go back to step 2.
— If you have finished
press 1 Function

key or code,

programming,

,. Print a Telephone

List (Function 71) and keep it near the
machine.

4. Enter the new number at the builtin keypad.
Observe the rules given in step 3
on page 79.
Example:

2015557468

Notes:
1. To correct

a mistake:

— Press

Clear

to go back one space.

— Press

No i to clear the whole number.

If you do not want to program a new number into the code:
— Press ~ No

– Go to step 6.

5
1-6

Programming

PROGRAMMING AND PRINTING REPORTS

Groups

You can designate more than one destination for broadcasting
using the memory, polling reception or
transfer request.
If you regularly broadcast, poll or transfer to the same group of destinations
(for
example, your branch offices), it may be convenient for you to be able to designate all these destinations with only a few keystrokes.
This can be done with preprogrammed
groups.
You can program up to 9 groups. Each group may contain as many destinations
as you want.
However, a group with more than 30 stations cannot be used for transfer request, a group with more
than 100stationscannot
be used for polling reception, and a group with more than 142stationscannot
be used for memory transmission.
Only ten full telephone
The following

PreSS

numbers

procedure

Function
GROUP

applies

6
NO

can be stored

in groups.

both to programming

Yes

1-9

new groups,

GROUP

PROGRAM

DISTRIBUTORS

LABEL?

5. Press

Yes
GROUP

3. Either:
. If YOU do not want to program a
label, press
●

. Go to step 6.

If you want to program
press

Yes

ones.

that you

existing

4. Type in the label, or edit the disThe method
is the
played one.
same as for the RTI, TTI, and
Quick Dial key labels.
Example:

2. Enter the group number
want to program or edit.
Example: Group 1, press 1

or modifying

or modify the label,

to store
NO

the label.

OUl CK/SPEED/KPAD

PROGRAMMING

6. Enter

AND PRINTING REPORTS
7. Either:

a number

that you wish to
store in or erase from the group.
Either:

●

Store this number:

●

Remove

press

this number

Quick Dial Key (fax no. only): e.g.,

press

press ~ 01 I .

See Note 2.

Clear

Yes

from the group:

Speed Dial Code: e.g., press
!SPeed

●

Dial

‘!0’

Full number: Type it at the built-in
ten-key pad.
Follow the rules in step 3 on page 79.

Example:

I Speed

Dial

8. Either:
. Continue programming: go to step 6.

0 I .

GROUP

SPEED#

Press
wrong

Y/NIC

number.

Repeat

Function

the
step 6.

Notes:
1. One of the following messages will be briefly displayed.
PROGRAMMED –
# NOT PROGRAMMED –
LONGHAND #’S FULL –

the number has been stored into the group.
no telephone number has been allocated to this key or code.
you tried to program a full telephone number into the group
but there are already ten telephone numbers used in groups.
Either delete an unwanted telephone number from all the
groups, or program the new number as a Speed Dial Code or
Quick Dial Key (Function 60) before storing it in a group.

One of the following messages will be briefly displayed.
CLEARED –
NOT IN GROUP –

Print a Telephone List (Function 71) and
keep it near the machine.

NO] if you entered

If you have finished, press

this number has now been taken out of this group.
the number that you wanted to clear was not in the group.

5
1-7

Clearing

a Polling

PROGRAMMING AND PRINTING REPORTS

File

To cancel a preset poll-later reception program, first study the Polling File List (Function 72)and determine the file number of the program that you want to cancel. Then carry out the following procedure.

PreSS

Function

3. Press

Yes

An updated
Polling
File List is
printed and the machine
returns
to standby.

2. Type in the
erased.
Example:

Yes

file

number

File No. 1, type
FILE

CLEAR

Note:
If NO FILE EXISTS
is displayed,
you
instructed the machine to delete a file that
does not exist. Try again from step 2.

.
ylN

FILE?

Notes:
Press No if you typed the wrong

1-8

Switching

number.

TTI On/Off

If you disable TTI, your TTI and date, time, and page number will not be printed at the top of pages
received at the other end. You may wish to disable TTI if you want the other end to receive an exact
unmarked replica of the original.

1. Press

Function
TTI
I

ON-1

Yes

ON
OF F-2

The top line of
current setting.

the

2. To switch

TTI off, press

To switch

TTI on, press

Press

Function

setting

is correct.

display

shows

the

if the displayed

PROGRAMMING
1-9

Clearing

a Memory

AND PRINTING REPORTS

File

To make room in the memory for a document that you want to store, or for a confidential
may be expecting, you may erase some lower-priority
documents
using the following
Before erasing a file, you might wish toviewthe
contents of that file to check whether
erase it. To do this, use Function 75 (see section 1-10 at the bottom this page).

1. PtWSS

Function

FILE

Inm

I Yes

KEYPAD

2. Type

in the file number
to be
Refer to the latest SAF
File List if you need to know the
correct file number.
File No. 1, type

FILE

CLEAR

Pressi

1-10

001

List is
returns

●

If NO FILE EXISTS is displayed,
you
instructed
the machine to delete a file
that does not exist. Try again from step 2.

●

You cannot erase a confidential
file. If
you try, the machine will go back to step 2
automatically.

Y/N

FILE7

if you typed the wrong number.

Printing

the Contents

of a Memory

If you want to see the text of a document

1. PreSS

Notes:

erased.

Example:

Yes

you really want to

An updated
SAF File
printed and the machine
to standby.

1
NO

Press

message you
procedure.

~ Function
FILE

7
■nm

File
that you stored

in a particular

3. Press

Yes

memory

copy

The contents
printed.

KEYPAD

file, do the following.

of the

file

will

Notes:
1. If NO FILE EXISTS is displayed,
you
asked the machine to print a file that
does not exist. Go to step 2.

2. Type in the number of the file that
you want to see. Refer to the latest
SAF File List if you need to know the
correct file number.
Example:

File No. 1, press

FILE

001

COPY/N

Press’ Nolif youenteredthewrong

number.

2. You cannot print a confidential
file using
Function 75. The machine will go back to
step 2. Also, you cannot print a message
that was sent to your machine for transfer broadcasting.

5
2. AUTOMATICALLY
2-1

PROGRAMMING

PRINTED

TCR (Transaction

REPORTS

Confirmation

This report gives details
every 35 communications.

AND PRINTING REPORTS

Report)

on each communication
made by your terminal.
It is automatically
output
Automat icTCR output can be enabled or disabled by a service technician.

TCR
**********
Your machine’s
*****
*
*
*
*

*****

REMOTE TERMINAL
IDENTIFICATION

START
TIME

* DATE
*
*
*
*
~ MAROI

*****

ID is here : RTI, TTI, CSI, SELF NO.

RICOH CORP

08 30AM

MODE

TIME

RESULTS

TOTAL
PAGES

DEPT
CODE

FILE
NO

G3EF > RMC

00’15”

0001

F-001

T
See
below

*
*
*
*
*
*
*
*
*
*
*
*

*****

*****
Mode:

Results:

File No.:
Footnote:

*****

000005

See
below

000006

************************************************

Receive
Transmit
s: Standard Resolution
Detail Resolution
D:
Fine Resolution
F:
c: Confidential
ECM
E:
Memory
M:
>:
Reduction
Transfer
$:
Batch Transmission
#:
OK: Successful
Communication
Error occurred
E:
c: ID Codes did not match
K:
No fax connection
P:
Polling File number
F:
Memory File number
pages
TX: Total number of transmitted
RX: Total number of received pages
R:
T:

These symbols

AM)

***********************************************~

*
*
*
*

*
*
*
*
*
*
*
*

(MAR 01’9108:30

apply to all reports.

t
See
below

*
*
*
*
*
*
:
*
*
*
*
*

I*
**
**
**
**
**
*

1
**
*
*
*
*

PROGRAMMING
2-2

Error

AND PRINTING REPORTS

Report

When a problem occurs during transmission
or reception, this report is automatically
printed.
Check the report and retransmit those pages that were not sent. For pages not received, contact the
remote location and request a retransmission.
Keep these reports as they may be useful for a service technician.
Error report output can be enabled or disabled by a service technician.
The following report means that the machine sent four pages but there were errors during the first two
pages.

ERROR REPORT
***************
Your machine’s
*****

*
*
*
;

*****

DATE

*
*
*
~ MAR 01

*****
START
TIME

*****

ID is here : RTI, TTI, CSI, SELF NO.

*****

REMOTE TERMINAL
IDENTIFICATION
RICOH CORP.

0830AM

2-3

Transmission

AM)

***********************************************$

MODE

TIME

RESULTS

TOTAL
PAGES

DEPT
CODE

G3EST

00’40”

1234

*
*
*
*
*
*
I ERROR MESSAGE
*
PAGE(S) NOT TRANSMITTED
*
*
ERROR CODE(S)
*
*
*
*
*
*
*
*
*
*****
*****
*****
*****
*****
*****

(MAR 01’9108:30

P-ol ,P-02,
0-07,0-07

FILE
NO.

*
*
x
*
*
*
*
*
$
*
*
*
*
*
*
*
*
*
*
*
*
$
*
*
*
*

************************************************

Report

If Function 56isswitched
The format of the report

on, the transmission
report will be printed when a transmission
is successful.
is similar to that of the error report, except for the error message.

5
2-4

Transfer

Result

PROGRAMMING

AND PRINTING REPORTS

Report

After the end of atransfer transmission,
the broadcasting
station sends you this report. The report lists
the telephone numbers of the broadcasting
station and the end receivers, and indicates whether each
transmission
was successful
or not. Retransmit
pages that were not transmitted,
either directly or
through another transfer.
The format of the report will vary according

to the type of machine

that is being used as a broadcaster.

If your machine is the broadcasting
terminal, it will print the report if it cannot send it to the transfer
requesting terminal (e. g., due to a busy line). The report asks you to send the report manually, and the
telephone number is given. See below for an example.
TRANSFER STATION REPORT
*****
*********************************

TRANSFER

FAX

XYZ

COMPANY

2165559833
TIME

REQUESTED

REMOTE

Broadcasting

machine

(your

TERMINAL

RESULTS

TOTAL
PAGES

DIAL

SPEED

DIAL

PLEASE

TO TRANSMIT
RESEND

THIS

TO FAX

REPORT

NOT

P ol--

REQUESTOR

213-5556381
.

Transfer

New Polling

TO TRANSFER

PAGES

TRANSMITTED

QUICK

## UNABLE

machine)

103OAM

IDENTIFICATION

2-5

(MAR 01 ’91 08:30 AM)

Requesting

Terminal

File Report

This report isprinted automatically
after you program themachine
for polling reception.
number, time of polling, and destinations
(including any Group numbers you used).

It gives the file

The polling reception report can be output after polling has finished. This option can be enabled ordisabled by your service representative.
Polling reception reports output after a polling operation may have’’E’’followed
byacode
in the Result
coulumn and a message printed at the bottom. This code and message indicate that a problem occurred. The codes are explained below.

Message

Code

Explanation

Hang up or Line Fail

The remote terminal hung up or had no
message on polling standby, or there was a
line problem.

Busy

The remote

terminal

was busy.

No Answer

The remote

terminal

did not answer.

No Facsimile

The remote
terminal

machine

was not a facsimile

Connection

PROGRAMMING

AND PRINTING REPORTS
POLLING RECEPTION
************************

Your machine’s

REPORT

ID is here : RTI, TTI, CSI, SELF NO.

(MAR 01’9108:30

*****************************************************************************$
*
*
*
; FILE
~ NO.
*

*
*1
*
*
*
*
*
*

~
**
~
*
;
*
*
*

AM)
*
*

FILE TYPE

DEPT.
CODE

RESULTS

GROUP

REMOTE TERMINAL
IDENTIFICATION

I
*
*
*

POLL LATER 08:30AM

1234

E, 1)2)3)4)5)

QUICK DIAL 01

RICOHCORP,

*
*
*
*

*
*
*
*
*
*
*
*
*
*
*
*
*
*

REASON FOR ERROR
1) HANG UPORLINEFAIL
2) BUSY
3) NO ANSWER
4) NO FACSIMILE

CONNECTION
REMAINING

CALL CAPACITY

*
*

192

+
******************************************************************************

2-6

NewFileReport

This report is printed immediately
time offending,
and destinations

2-7

Memory

Transmission

after you store a documentin
(including any Group numbers

memory. It gives the file number,
you used).

Report

If Function 56 is on, this report is automatically
printed after every memory transmission,
whether it
was successful
or not.
For your reference, a sample of the stored message can be printed below the report if the transmission
failed. If you wish to enable this feature, call your service representative.
If the transmission
failed, an error message may also be printed. The messages are the same as those
for the New Polling File Report (see item 2-5 on the previous page).
Note:

2-8

Occasionally,
a fractional number will appear in the Pages column.
that two pages were stored but only one could be sent.

Power Failure

For example,

1/2 means

Report

If the power fails or is switched off, all documents
stored in the memory (including forwarding files,
transfer files, confidential
and substitute receptions, and any ECM received data) will be erased.
When power is restored, a power failure report is printed, informing you of the files that were lost.
Notes:

Check the File Type column. If there are any files given as FORWARDING, TRANSFER,
CONFIDENTIAL
RX, SUBSTITUTE RX, or ECM FILE, a received fax message was erased
(substitute reception is explained in the “Receiving Fax Messages” section). To find out
who sent these files so that you can ask them to resend, look in the Remote Terminal
Identification
column.

●

For an explanation
port).

If there is an E in the Result column, the communication
failed but the message was still
stored. The code after the E has the same meaning as for the Polling File Report (see item
2-5 on the previous page).

of the Pages column,

see item 2-7 above (Memory

Transmission

Re-

5
3. USER-INITIATED
3-1

PROGRAMMING

REPORTS

TCR

You may print the TCR at any time, using Function

1. PreSS

Function

MODE

FOR

TCR

Press

Note:

Telephone

Yes

70.

2. Press

COPY

COPY/N

PRESS

Function

the wrong

3-2

AND PRINTING REPORTS

if you entered

number.

Lists

These lists contains all information
concerning
preprogrammed
Quick Dial keys, Speed Dial codes,
groups, and full telephone numbers used in groups. You should print these lists whenever you change
your directory of preprogrammed
telephone numbers. The Quick Dial and Speed Dial lists also show
what groups each programmed
telephone number is contained in.

1. PreSS

Function
MODE

Press

the wrong

Yes

4. If you want to see the Quick
List, press
Yes .
Otherwise,
press I NO ‘ .

YIN

TELEPHONE

Note:

LIST?

Function

if you entered

EE5Erl

number.

5. Repeat
2. Press

Dial

Yes
ALL

step 4 for the Speed

Dial

List.

LISTS?

COPY/N

SELECT
GROUP

Y/N

LISTS
DIAL

LIST?

3. Either:
. If you want all lists, press Copy

6. Repeat

. Go to

step 4 for the Group
COPY

step 8.
●

If you
press

only

PRESS

want one or two of the lists,

7. Press
SELECT
QUICK

COPY

LISTS
DIAL

Y/N

COPY~.

8. The reports you selected are
printed out, then the machine

LIST?

returns
.—

to standbv. .

List.

PROGRAMMING
3-3

Polling

AND PRINTING REPORTS

File List

You may print information
with Function 72.
1. PreSS
I Function
7
ALL

FILES?

on a selected
2

Yes

coPY/

program

or on all polling

reception

programs

still in memory

3. Enter

the number

of the file that

you wish to see.
Example:
To list information
step 4.

on all polling

File 3

Press ~ 3

files, go to

2. Press
FILE

If you made a mistake,

KEYPAD

press

4. Press ~COPY .
3-4

Program

List

To list information

1. PreSS
3-5

I Function

on your keystroke

j I 71..—
r 3,

programs,

~Copy_

do the following.

SAF File List

You may print information
For an explanation

1, Press I-Function

on any one document

of the Pages column,
r
, I 71 ~ 4 ‘ ~Fei–”

stored

see “Memory

Transmission

PzEzEl

in the memory,

or on all stored

Report”

documents.

on page 92.

Enter the number of the file that
you wish to see.
If the number is less than 100,
for example “27”, type “027”.
Example:

To list information
on all memory files (except confidential
ones), go to step 4.

Press ~O-~~0]’3

2, Press r!—.
NOj .
FILE

NO.

File 3

FILE

¤E~

.
003

COPYI N

KEYPAD

If you made a mistake,

4. Press

press

COPY .

Note:
Information
on confidential
files,
or
messages sent from another terminal for
your machine
to broadcast
(transfer
broadcast files) will not be printed.

5
3-6

Authorized

PROGRAMMING

Reception

List

To print a list of fax terminals

PreSS

Function

AU THC)RIZED

selected

REC

AUTHORIZED
RECEPTION
*************************

*
*
*
*****

*****

LIST

(MAR 10’9109:00

REMOTE TERMINAL
IDENTIFICATION

RICOH CO LTD
RICOH TOKYO
RICOH USA
2465551371
RICOH EUROPE
RICOH FAX DESIGN
RICOH AOYAMA
CHICAGO OFFICE

*****

do the following.

ID is here : RTI, TTI, CSI, SELF NO.

REMOTE TERMINAL
IDENTIFICATION
01
02
03
04
05
06
07
08
09
10

reception,

LIST

Your machine’s

*
*
*
*
*
f
*
**
*
*
*
:
*
~
~

for authorized

copy

*****

*
*

AND PRINTING REPORTS

*****

11
12
13
14
15
16
17
18
19
20

***********************************************:

AM)

REMOTE TERMINAL
IDENTIFICATION
21
22
23
24
25
26
27.
28
29:
30

~
~
*
*
*
*
*
*
*
*
*
*
*
*
*
I
*
*
*
*
*

6 LOOKING AFTER THE MACHINE
1. REPLACING

PAPER

When the Add Paper 1 indicator islit, theuppercassette
the optional lower cassette is empty.

is empty. When the Add Paper 2indicator

To refill a cassette:
1.

Take out the cassette.
(Raise the end slightly,
gently.)

then slide

it out

I
t
2.

Open the lid.

Bend the new stack of paper a few times.

Load paper into the cassette.

Note : .
.

True up the edges of the stack.
If you want to use a different size of
paper, call service to have the cassette and sensors adjusted.
Do not fill up past the load limit
marker ( ~
).
-

Close the lid and replace

the cassette.

islit,

6
2. REPLACING

LOOKING

AFTER THE MACHINE

TONER

When the Add Toner indicator starts to blink, thetoner
cartridge is almost
to make 100 more copies before you have to change the cartridge.
When the Add Toner indicator remains
time to install a new toner cartridge.

lit, it is

Take out the cassette.

Open the right cover
(Pull up the lever on the cover).

Swing down the toner cartridge by pulling
it down from the top. Then remove the cartridge from the development
unit.

Take a new cartridge and shake
Do not remove the seal yet.

it,

empty.

Youwill

be able

LOOKING

Fit the pegs on the sides of the cartridge
into the slots in the sides of the development unit.
Rotate the cartridge
position

up until it snaps

into

mII

Fit the handle onto the pin on the bottom
left of the cartridge.
Note:

AFTER THE MACHINE

There are two possible
types of
handle, as shown in the diagram.

Turn until you see the ye~band.

Turn the handle clockwise to remove the
seal until you see the yellow band on the
seal.
Then, remove the handle.

..,
,.
L

‘,

‘, .
,. ,,

---

:
.

button.

Ur.xxwUrrit
ReleeseButton

-..,

—
-.. _.\-/
‘/
.1-;- -~;.
--:- —
:>.

the upper unit release

Also, if the copy

@
J

Slide in the new master unit along the
guides.
Caution: Do not remove the polyester
cover at this time.

100

6
5.

LOOKING

AFTER THE MACHINE

Push down on the bright green areas of
the master unit to make sure each side is
locked.

Take off the polyester cover that protects
the master.
Caution:
Do not touch the belt surface
and avoide exposing it to light.

Close the upper unit.

Press the Function

Green Area

MODE

key then enter 88.

REPLACED

Push

Yes

10.

Push

Yes

. The machine

master

belt counter.

Note

resets

Master

YIN

MASTER?

the

: If you have a service contract with your dealer, and if you would like to have the master
unit changed because of poor copy quality, call your service representative.
For normal master unit replacement
(When the indicator blinks), the machine will call for
service automatically.

101

LOOKING

5. REPLACING

AFTER THE MACHINE

THE CLEANING

UNIT

When the Cleaning Unit indicator starts blinking, the cleaning unit is almost full of used toner. You can
make 100 more copies before the indicator will remain lit and the cleaning unit must be replaced.

1. Open the upper unit by pushing
unit release button.
Note : Wear the provided

the upper

gloves.

While holding down the green master unit
release lever, slide out the master unit (lift
the green ledge as shown in the diagram).
Caution:

Master

,
I

Do not touch the belt surface.

unit Release

To protect the master surface, put the master unit on a flat table and put a sheet of
paper on the master unit.

.>
.

‘1’

102

/’

Table

6
4.

LOOKING

AFTER THE MACHINE

Push in the cleaning unit release lever in
the direction of the arrow and take out the
cleaning unit.
Cautons:

1. Take out the cleaning
unit
slowly to prevent used toner
from falling into the machine.
2. Do not tip the cleaning unit
upside down or used toner
may come out.
3. Do not
incinerate
waste
toner. Toner dust may cause
flashback
when exposed to
open flame.

Carefully clean the charge corona wire with the cleaning pen provided
See procedure 7 on page 109 for more details on how to do this.

Change the ozone filter.
how to do this.

Wipe the registration
roller with the cloth provided
more details on how to do this.

A new filter is provided

in the cleaning

103

inthecleaning

in the cleaning

kit.

kit. See page 110 for more details

kit. See procedure80n

page 109 for

LOOKING

AFTER THE MACHINE
1

Remove the wedge from the new cleaning unit.

Install the new cleaning unit. Make sure
that the lever moves back to secure the
front end of the cleaning unit.
Caution:

10.

Do not install the cleaning unit
the wrong way round.
The side with decals must face
down when the upper unit is
closed.

Slide in the master
Caution:

t-lg

Do not
surface.

unit along the guides.
touch

the

master

belt

11.

Push down on the bright green areas of
the master unit to make sure each side is
locked.

12.

Close the upper unit.

After changing the cleaning unit, do the maintenance
procedures
listed in the “User Maintenance
Procedure”
section of this manual (excluding procedures
in section 6-2 which you have done
already on the previous page).

104

6 LOOKING
6. USER MAINTENANCE

AFTER THE MACHINE

PROCEDURE

To ensure that your terminal continues to operate smoothly, some simple maintenance
is required.
This entails cleaning a few components
and replacing the ozone filter. These procedures
should be
done every time your change the cleaning unit.
When it is time to change
For your convenience,

the cleaning

a maintenance

unit, the display
kit is provided

The components
that require cleaning are illustrated
Detailed procedures
follow the illustrations.

6-1

Document

panel will show “REPLACE
with each new cleaning
below.

Feed Section

Clean the machine by using the cleaning pen and cloth provided.
Before cleaning the machine, dampen the cleaning cloth.
First, switch
1. Remove

off the power.
the Cassette,

Document

Tray and Copy Tray

Document

Tray

105

unit.

CLEANING

KIT”.

6 LOOKING
Il.

AFTER THE MACHINE

Open the Scanner

To open the scanner

Cover
cover, please

push the scanner

release

button.

~ Scanner Cover

Separation

RI Pressure Roller

Roller

‘-’’../

1. Separation

Roller

Wipe the separation roller
with the damp cloth while rotating

RI Pressure

Roller

Wipe the RI pressure roller
(all three segments) with the damp
cloth while rotating it.

it.

106

6 LOOKING

White Plate

RI Roller

Document Feed Roller
and Pick-up Rollers

Exposure Glass

3. White Plate

THE MACHINE

RI roller
Wipe the R1 roller with the damp cloth
while rotating it.

Wipe the white plate with the cleaning
pen.

Note:

,/ ‘
.,
,
‘
,/’ ‘$
.“

Ill.

4
/’
/
‘

‘

S\ Actuator

Close the Scanner

Glass

Wipe
the
exposure
cleaning pen.

and pick-up
cloth
while

not to damage

Exposure

Actuator

Cover

107

glass

with

the

6 LOOKING
6-2

Inside

Remove

AFTER THE MACHINE

of the Machine
the master

unit, old cleaning

Open the upper unit by pushing

Slide out the master
Note:

unit and ozone

filter.

the upper unit release

button.

unit (see page 100).

Do not tip it upside

down, or the used toner inside

Remove

the cleaning

unit (see page 102).

Remove

the black ozone filter.

108

may spill out.

6 LOOKING
Il.

Clean the Inside

AFTER

THE MACHINE

of the Machine
7.

Charge
Carefully
cleaning

“w7

Corona

Wire

wipe the wire with the
pen.

ChargeCoronaWire

Registration

Roller

1. Lift up the registration
pressure
roller.
2. Clean the registration
roller with the
damp cloth while rotating it.
A

//h

Note:

Registration

II n=-%!ELf

Be careful not to damage the
registration
sensor actuator.

Pressure

Roller

--s!3
Ill
.

mn-lJ-

II 11 II

Registration

109

Roller

6 LOOKING
Ill.

Install

AFTER THE MACHINE

the new cleaning

1) Instal

unit, master

unit and ozone filter

the new ozone filter.

New Ozone Filter

6-3

Install the new cleaning

Install the master

Close the upper un t.

unit. (see page 102)

unit. (see page 100)

Paper Exit Section

1. Clean the hot roller

str ppers

1) Pull the exit cover lever and open the exit
cover (on the left side of the machine).

Wipe the five plastic
cleaning pen.
Note:

strippers

with the

Do not touch them directly
because they may be hot.

Stripper

Close the exit cover.

Il. Install the Document Tray, Copy Tray and
Cassette.
Switch

Exit

on the power.

110

MEMO

111

SOLVING

PROBLEMS

O Clear Original

. This Page

O Clear Copy

● Pagel13

Line Fail

●Pagel18

1. DOCUMENT

JAM

O Clear Original

Press the scanner
Open the scanner.

Carefully take out the jammed original.
Do not leave any pieces inside.

A defective

release

●

Document

Jam

button.

or non-recommended

document

type may cause a jam.

112

●

Pages 28 and 29.

7 SOLVING

PROBLEMS

2. COPY JAM
When the Clear Copy indicator
There are five possible

is lit, copy paper

is jammed

in the printer.

locations:

●

Cassette entrance
Below the upper unit
Copy feed-out area
Lower cassette entrance (for machines with the optional lower paper feed unit)
Lower cassette guide plate (for machines with the optional lower paper feed unit)

Cassette

●
●
●
●

Entrance

Remove

the cassette.

I
2.

Gently pull out the misfed paper.
not leave any pieces inside.

Replace

the cassette.

113

SOLVING

PROBLEMS

Below the Upper Unit
1.

Press down theupperunit
release button to open the upper unit.

Open the upper unit.

Pull out the jammed paper carefully by
the leading or trailing edge, or by the
center if both edges are jammed.
If the leading edge is jammed in the
fusing unit, open the copy feed-out
cover before clearing the jam.
Cautions:

●

Do not touch the fusing
unit. It is hot.
Do not touch the master
belt.
Any toner on the paper
will not be fixed to the
paper.
Be careful not to get your
hands or clothing dirty.

Close the upper unit.

114

C. Copy Feed-out

Area

Remove

the copy tray.

Open the copy feed out cover.

Gently pull out the misfed paper.
not leave any pieces inside.

Close the cover and replace
tray.

the

115

SOLVING

PROBLEMS

SOLVING PROBLEMS

D. Lower Cassette
1.

Remove

Entrance

the lower cassette.

Note : The lower cassette and optional paper feed unit shown
here is the optional paper
feed unit described on page
74.

Option61 Paper

Lowe; Cassette

Feed Unit

Gently pull out the misfed paper.
not leave any places inside.

.=_——_—

‘ UI

Replace

the cassette.

Lower Cassette
1.

Guide Plate
,.—–—

Open the front cover,

116

——

Pull down the blue lever to open the
guide plate.

I (

SOLVING

PROBLEMS

/.———,——
————
-.,–———

1 –=__D-=

—

)

Gently pull out the misfed paper.
not leave any fragments inside.

(

I
4.

/—————
.————————
——_—_m

L=—-

I
l-=—=-~

Close the front cover.

117

)

/—
——,
—,—
————
(

Close the guide plate until it locks.

—

1
I

7 SOLVING

PROBLEMS

3. LINE PROBLEM
If the Line Fail indicator

is blinking

there was a line problem.

A poor line caused

the communication

Then press

I . Check your copy tray for an Error Report.

4. OPERATING

1 Stop

to fail.

Wait for the Communicating

indicator

to go out.

DIFFICULTIES

STANDBY MODE
READY
SET

100%

●

Switch the power on. If the Power indicator does not light, check that the power
cord is plugged in.

Change the telephone
(see page 19).

The number must contain the access
code and a pause (see page 81). Try
adding more pauses.

The document is jammed in the feeder.
Remove the jammed document
(see page 112) and repeat the
transmission
procedure.
The document may be longer than the
maximum limit (see Recommended
Types of Document).

0230PM

DOCUMENT

The above ‘READY’ message
on the display panel.

is not shown

TRANSMISSION
The machine

cannot

dial out.

The machine
PBX.

cannot

dial out from behind

Transmission
cannot take place; Clear
Original indicator blinks.

Transmission
Fail indicator

cannot
blinks.

take place; Line

The document

is not pulled

into the ADF.

line type setting

The other machine is out of order.
Check the error report.
Ask the other party to correct the fault.
The line is busy or noisy.
Check that the dial tone is sent out.
Try to retransmit.

Insert the document into the feeder
until it stops. Retransmit.

●

You are in Manual Receive mode.
Change to Automatic Receive mode
(see page 42).
Power is switched off.

RECEPTION
The telephone
printed.

keeps ringing

and no fax is

118

7 SOLVING

PROBLEMS

RECEPTION/COPYING
No printout;

Add Paper indicator

No printout;

Clear Copy indicator

is lit

is lit.

The cassettes are empty.
Add paper (see page 96).

The printer has jammed.
(see page 11 3).

●

ID Codes do not match.
Contact the person at the other end,

Clean the exposure
(see page 107).

You are in Automatic Receive mode.
Change to Manual Receive mode (see
page 42).

Clear the jam

POLLING
Dialing

took place, but polling

could not,

POOR COPY QUALITY
Stripes

on copy.

glass

TELEPHONING
You can’t receive phone calls; the unit only
rings once then goes into receive mode.

119

7 SOLVING PROBLEMS
5. ERROR CODES
Fax machines use a telephone line. The same types of problems you experience while making phone
calls (e.g., noisy lines, crosstalk, disconnection
during conversation,
Iowsignals)
also occur with faxing. Telephone callers can deal with these problems themselves (e.g., by speaking a bit louder), but fax
machines cannot. Therefore some errors and line fails are to be expected.
Whenanerror
lists common
If any of these
your service

occurs, anerror report imprinted. Thisreport
includes anerrorcode.
The following table
error codes and a few of the possible causes.
or any other error codes are persistent and the machine does not work properly, contact
representative.

Code

Possible
remote

Cause

0-00

Incompatible

0-01

Remote

0-03

Same as for code 0-00

0-04

Faulty remote terminal
Poor line condition

0-05

Poor line condition

0-06

Incompatible
or faulty
Poor line condition

0-07

The facsimile machine that you were sending to (remote machine) disconnected
during the call, either due to noisy phone lines, a paper jam or because it ran
out or paper. Resend the page.

0-08

The remote machine received the page that you sent but it had errors on the
page. You may want to resend the page in question.
The other party’s memory could also be full. Contact the other party and ask
them to make room in their memory for your message.

0-14

Same as for code 0-06.

0-15

Remote
Remote

0-16

Same as for code 0-04.

0-20

Poor line condition.

0-21

Same as for code 0-04.

0-22

You have just received a fax message, but there were problems
line condition.
Ask the other party to resend.

0-23

Same as for code O-22.

0-50

Incompatible
remote
Poor line condition

0-51

Same as for code 0-06.

0-52

Poor line condition

0-53

The other end does not have confidential

0-55

Same as for code 0-04.

terminal

terminal
terminal

terminal

printer

empty or jammed

remote

terminal

does not have the confidential
memory full.

or transfer

function.

terminal

120

or transfer

functions.

because

of poor

7 SOLVING

Possible

Code
O-56
0-61
0-62
0-64
0-65
0-66
0-67
0-68
1-00

Cause

Same as for code 0-06.

Document
Improperly

jam
inserted

document

1-01

Document length exceeded
Same as for code 1-00

1-1o

Scanner feedout path blocked
Document in feeder when machine

maximum

jam in feed-out

limit

was switched

1-17

Document

1-30

Paper ran out during

1-33

No paper

1-71

Cover was opened

2-xx

Possible

5-21

Insufficient
memory to receive the message.
When the pages in memory have been printed,

area

printing

during

printing

fault in your machine

6-xx

Poor line condition

9-01

Cleaning

9-02

Fault within your terminal

9-06

Time to replace

9-07

Copy jam in the cassette

9-08

Copy jam below the upper unit

9-09

Copy jam in the feed-out

9-1o

Toner cartridge

9-12

Cover open

9-17
9-20
9-22
9-23
9-24
9-25
9-26
9-60
9-61

Fault within your terminal

Note:

PROBLEMS

unit needs replacing

the master

(code 9-19:

ask the other party to resend.

cleaning

unit almost

full).

unit

entrance

area

empty

When an error occurs, it does not mean that you are doing anything wrong or that your
machine needs service.
Only if the problem persists should you call your service representative.

121

REFERENCE

MATERIAL

1. SPECIFICATIONS

Dimensions:

18.3x 23.2x 1O.7(WXDXH)
Excluding trays and handset

Weight:

65.2 Ibs; excluding

Power Supply:

115 f

Average

Standby
Transmission
Reception
Copying

: 40W
: 95W
: 370 w
: 450 w

Copying

: 900W

Acceptable
Document
Dimensions:

Width
Length
Thickness

: 5.8” to 11.7”
: 4.1” to 47” (328’ max
: 2 to 8 roils

ADF Capacity:

50 sheets

Power:

Maximum

Memory

Power:

Capac ty:

trays and handset

20 Vat; 60 i

1 Hz; single

phase

(Excluding

optional

kits)

imit is ava Iable

(using 20 lb paper)

Without memory options or hard disk :73 average etter-size
pages at standard resolution
With memory options :146 pages (1 Mbyte option), or 219 pages
(2 Mbyte option)
With hard disk
:1,200 pages.
: 98 x 203 dpi
:196 x 203 dpi
:392 x 203 dpi

Resolution:

Standard
Detail
Fine

Transmission
Speed:

6 sec at 14,400 bps, standard
document (Slerexe letter).

Compatibility:

G3, G2, and G1

Paper Size:

B4 (1 0.1” x 14.3”), Letter, Legal

Maximum
Printout Width:

9.8”

Options:

Memory 73 pages (1 MB)
Memory 146 pages (2 MB)
Memory 1,200 pages (20 MB hard disk)
RS-232C board
Paper Feed Unit

122

resolution,

for a CCITT #1 test

REFERENCE

MATERIAL

2. GLOSSARY
Most terms are explained
This

glossary

explains

ADF (Automatic

on the pages where they occur (see the contents and the index).
terms
that were not explained fully in the text.

some

Document

Feeder):

A device which feeds the pages of a multipage
the pages in the stack.
Batch

Numbering

document

one at a time, in the order that you arranged

(Page Count):

This is a way of numbering pages that allows you to check whether you received all pages, and if not,
which ones are missing. For example, if you receive two pages with PI /3 printed on one and p2/3 on
the other, you have just received a three-page
document but page 3 didn’t make it.
BPS (Bits Per Second):
This is the data communication
rate. In G3 mode, your fax terminal digitizes documents, transforming
them into bits (an average page will produce about 200,000 of them), and then sends them out at atop
speed of 14,400 bps.
Broadcasting:
In G3 fax communication
terminology,
broadcasting
one address in sequence, not simultaneously.

is the transmission

of a document

to more than

CclT-r
Consultative
Committee
for International
tional standards for communication.

Telephone

and Telegraph.

This committee

sets interna-

Communication:
Transmission

or reception.

Contrast:
The difference

in intensity

of darkness

between

the text and the background.

copy:
When used as a noun, this refers to a printout,
Country

either

in copy mode or receive

mode.

Code:

In international
dialing, this is the code that directs
wish to send to is located.

he call to the country

where the termina

that you

Csl:
Called Subscriber
Dial Pulses:
These are dialing

Identification.
signals

See page 20.

that your terminal

sends out if it uses pulse dialing

Document:
This is the original

page or set of pages that you wish to send.

123

(see page 19).

REFERENCE

MATERIAL

DPI (Dots Per Inch):
This is the unit of resolution.
The scanner scans your document according
An 8-1 /2” x 10“ page is broken down into about 1,728,000 dots if standard
compression
techniques
for G3 convert these into about 200,000 bits.)

to the selected resolution.
resolution is used. (Digital

EFC:
This is a digital
page.
External

data compression

technique

developed

by Ricoh.

It shortens

the time for sending

Telephone:

This is the telephone
Factory

that is connected

to the jack marked

“TEL 1 or TEL 2“.

Setting:

The factory setting of a function is the state into which it was programmed
be the state of that function in a new machine.

at the factory;

this will also

File:
See Memory
Group

File, Polling

1, Group2,

Group

File.
3:

These are three of the internationally-agreed
signaling
and data transfer methods used for facsimile
communication
(approved by CC ITT). They are also known as Gl, G2 and G3. Group 1 terminals are
also known as North American six-minute terminals.
Halftone:
This is a method for more accurate
taining different types of shading.
International

Dialing

black-and-white

of photographs

or documents

con-

Code:

This is the code that must be dialed at the beginning
country.
Memory

reproduction

of the number

if the destination

is outside

your

File:

This is a document stored in the SAF memory (see the next page) and the instructions
time of transmission)
for sending that document.

(destinations,

Modem:
Acronym for modulator/demodulator.
A device that transforms
suitable for transmission
over the telephone network.
Example:
complete

Facsimile signals converted
transmission
or reception.

into telephone

signals

a typical

two level signal into a form

and then back into facsimile

signals

Original:
Same as “Document”

(see page 123).

Page Retransmission:
If the terminal you are sending to indicates that it did not properly receive the page you just sent, your
terminal will resend that page from memory. This only works if you used Memory Mode and if you are
not using ECM. (ECM is a more effective data retransmission
method.)

124

8
Pollinq

REFERENCE

MATERIAL

File:

This is a set of instructions

(destinations

to be polled, time of polling)

for polling

reception.

Pulse Dialing:
This method

of dialng

uses a string of pulses

to represent

each dialed

digit.

Reception:
The act of receiving

a document.

Reduction:
If your document iswiderthan
reduce it so that it will fit.
Remote

thepaper

available

inthe other terminal,

your terminal

will automatically

Terminal:

The facsimile

terminal

that you are sending

to or receiving

from.

RTI:
Remote

Terminal

Identification.

See page 20.

SAF:
Store and forward.
SAF File:
Same as “Memory

File”; see the previous

page.

SAF Memory:
This is the memory

used for storing

documents.

Sendina:
Same as “Transmission”,
Standby

see below.

Mode:

The terminal

is said to be in standby

mode when it is idle.

Terminal:
A facsimile

terminal,

such as your machine.

Time Designation:
This is programming

an operation

to take place at a later time (e.g., Send Later, Poll Later).

Tone Dialing:
This method

of dialing

each dialed

uses a tone to represenl

Transmission:
The act of sending

a document.

TTI:
Transmit

Terminal

Identification.

See page 20.

125

digit.

OTHERS

1. OFFICIAL

NOTICE TO USERS

USA
FCC Notice

To Users:

1. The following information shall be provided
company:
a) The FCC registration
number.
b) The Ringer Equivalence
number.

to the telephone

company,

upon request

of the telephone

These units may not be used on party lines or coin telephones.

The Telephone company (telco) has the right to make changes in their network which may affect the
operation of your unit, provided adequate notice isgivento
you in advance to permit continued correct
operation.

in the event of operation problems, disconnect your unit by removing the modular plug from the telco
modular jack. If your regular phone still works correctly, your unit has a problem and should be returned for repairs (in or out of warranty).
If upon disconnection
of your unit there is still a problem on
your line, notify the telco that they have a problem and request prompt repair service at no cost to the
user.

The user may not under any circumstances
(in or out warranty) attempt any service or repairs on the
unit. It must be returned to the factory or an authorized
service agency for all repairs. Call 1-800FASTFIX for information
on obtaining repairs.

The FCC registration
back of the machine.

number

and ringer equivalence

number

can be found on a label, located

on the

CANADA
The Canadian Department
of Communications
label identifies certified equipment.
This certification
means that the equipment meets certain telecommunications
network protective operational, and safety
requirements.
The department does not guarantee the equipment will operate to the user’s satisfaction.
Before installing this equipment, users should ensure that it is permissible to reconnected
tothefacilities
of the local telecommunications
company.
The equipment
must also be installed using an approved
method of connection.
In some cases, the company’s inside wiring associated with a single line individual
service maybe extended bymeansof
a certified jack-plug-cord
ensemble (telephone extension cord). The
customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.
Existing telecommunications
company requirements
do not permit their equipment to be connected to customer-provided
jacks except where specified by individual telecommunications company tariffs.

OTHERS

Repairs to certified
equipment
should be made by an authorized
Canadian
maintenance
facility
designated by the supplier. Any repairs or alterations
made by the user to this equipment, or equipment
malfunctions,
may give the telecommunications
company cause to request the user to disconnect
the
equipment.
Users should ensure for their own protection that the electrical ground connections
of the power utility,
telephone
lines and internal metallic water pipe system, if present, are connected
together.
This
precaution
may be particularly
important in rural areas.
Caution:

Users should not attempt to make such connections
appropriate
electric inspection authority, or electrician,

The standard connecting
CA1 1A or CA45A

arrangement

code for this equipment

themselves,
but should
as appropriate.

contact

the

is:

The Load number (LN) assigned to each terminal device denotes the percentage
of the total load to be
connected to a telephone loop which is used by the device to prevent overloading.
The termination
on a
loop may consist of any combination
of devices subject only to the requirement
that the total of the load
numbers of all the devices does not exceed 100.

127

OTHERS

2. HANDSET

USER’S

MANUAL

INTRODUCTION
This one-piece
handset.

telephone

consists

of a handset

and abase.

All telephone

features

are included

‘andSe’

“1

Base
L

Coiled Cord

m“.”11111~

COMPONENTS

7’

Dial Switch
00
00
00

Hook

in the

Switch

Ringer

Volume

Control

31
00000
00000
00000

.. ...-. . .
J
l-l

“am ~

128

Ringer

OTHERS

INSTALLATION
STEP 1
CONNECT

THE TELEPHONE

Connect

the coiled

TO THE MACHINE

cord into the jack on the machine

marked

TEL (either

TEL 1 or TEL 2).

STEP 2
CHOOSE

YOUR DIALING

METHOD

The dial switch on the side of the phone can
be set for tone (TT) or dial pulse (DP) telephone service.
Make sure you choose the
correct dialing method — tone dialing will not
work if you have a dial pulse (rotary) service.
This switch is usually set only once when you
first install the telephone.
If you change the
dialing method, you must hang up after resetting the switch.

Dial Switch

STEP 3
CHECK FOR DIAL TONE
Lift the handset and listen for a dial tone. If
you can not hear a dial tone, check the
connection,
modular jack, and plug.

OPERATION
ANSWERING

CALLS

AND HANGING

To get a dial tone or to answer an incoming
call, lift the handset from the base. To hang
up, either replace the handset in the base or
simply press the Hook Switch.

RINGER VOLUME

7=’

‘—————
\

R,F.@,

CONTROL

●

The ringer volume
control
switch
allows
ringing at High, Middle, or Low volume.

\
\

129

Ringer

Switch

OTHERS
MAINTENANCE

AND SAFETY INFORMATION

Although your telephone is designed to be maintenance
Treat it with care to assure best performance.

free, it contains

sensitive

electronic

parts.

AVOID ROUGH TREATMENT
Avoid dropping the handset, and replace
packaging should be used for protection

it gently on the telephone base after use. The original
if you must ship the phone.

CLEANING
The hard plastic casing of your telephone has a durable finish that should retain its original luster
for many years. Clean exposed parts with a soft, slightly damp cloth. To remove stains, use a mild
soap. Never use detergents, excess water, treated cloths, harsh cleaning agents, or sprays.

CAUTION:
This product can be hazardous if immersed in water. To avoid the
possibility of electrical shock, do not use it while in the bathtub or
shower, or when you are wet. If you accidentally
drop it into water,
do not retrieve it until you have first unplugged the line cord from
the modular wall jack. Do not plug the telephone back in until it has
dried thoroughly.

WARNING:
Avoid using the telephone
during electrical
storms
in your
immediate area. Urgent calls should be brief. Even though your
telephone
company may be using protective
measures to limit
electrical
surges from entering your home, absolute protection
from lightning is impossible.
If you suspect
a gas leak, report it immediately,
telephone
away from the area in question.
The

but use a
telephone’s

electrical contacts could create a tiny spark. While unlikely, it is
possible that this spark could ignite heavy concentrations
of gas.

Call Service Center
USA :
CANADA :

800-FAST FIX
613-727-0890

131

OTHERS

OTHERS
NOTICE TO USERS

U.S.A
FCC REQUIREMENTS
(1) Thistelephone
compIies with Part680f the FCCrules. Onthebottom
oftelephone's
baseis alabel
that contains, among other information,
the FCC Registration
Number and Ringer Equivalence
If requested,
provide this information
to your telephone
Number (REN) for this equipment.
company.
(2) The REN is useful to determine the quantity of devices you may connect to your telephone line and
still have all of those devices ring when your number is called. In most, but not all areas, the sum of
the RENs of all devices should not exceed five (5.0). To be certain of the number of devices you
may connect to your line, as determined by the REN, you should call your local telephone company
to determine the maximum REN for your calling area.
(3) If your telephone causes harm tothetelephone
network, the Telephone Company may discontinue
your service temporarily.
[f possible, they will notify you in advance. But if advance notice is not
practical, you will be notified as soon as possible. You will be advised of your right to a complaint
with the FCC.
(4) Your telephone company may make changes in its facilities, equipment, operations or procedures
that could affect the proper operation of your equipment.
If they do, you will be given advance
notice so as to give you an opportunity
to maintain uninterrupted
telephone service.
(5) If you experience
trouble with this telephone,
please contact
RICOH CORP. CUSTOMER
SUPPORT DEPT. at 1-800 -FASTFIXfor
repair/warranty
information.
The telephone company may
ask you to disconnect
this equipment from the network until the problem has been corrected or
until you are sure that the equipment is not malfunctioning.
(6) This telephone may not beusedon
acoinservice
to party lines is subject to state tariffs.
(7) This telephone

has an hearing

aid compatibility.

132

provided

bythetelephone

company.

Connection

OTHERS

CANADA
NOTICE:
The Canadian Department of Communications
label identifies certified equipment.
This certification means that the equipment meets certain telecommunications
network protective, operational
and safety requirements.
The Department
does not guarantee the equipment will operate to the
user’s satisfaction.
Before installing this equipment, users should ensure that it is permissible
to be connected to the
facilities of the local telecommunications
company.
The equipment must also be installed using
an acceptable method of connection.
In some cases, the company’s inside wiring associated with
a single line individual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions
may not prevent degradation
of service in some situations.
Repairs to certified equipment should be made by an authorized Canadian maintenance
facility
designated bythesupplier.
Anyrepairs
oralterations
made bytheuserto
this equipment, or equipment malfunctions,
may give the telecommunications
company cause to request the user to
disconnect
the equipment.
Users should ensure for their own protection that the electrical ground connections
of the power
utility, telephone lines and internal metallic water pipe system, if present, are connected together.
This precaution
may be particularly
important in rural areas.

CAUTION:
Users should not attempt to make such connections
themselves,
ate electric inspection authority, or electrician,
as appropriate.

but should contact

the appropri-

The Load Number (LN) assigned to each terminal device denotes the percentage of the total load
to reconnected
toatelephone
loop which is used bythedevice,
topreventoverload
ing. Thetermination on sloop may consist of anycombinationof
devices subject only to the requirement that the
total of the Load Numbers of all the devices does not exceed 100.

133

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Create Date                     : 1997:01:18 15:19:44
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Title                           : H020 Operator's Manual
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Ricoh Fax4000L Users Manual H020 Operator's

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