Ricoh Fax4000L Users Manual H020 Operator's

FAX4000L to the manual 908328ba-13cc-49e7-9651-10613cf9869d

2015-01-23

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OPERATOR’S MANUAL

RICOH FAX4000L

ADual Access, Laser printing

facsimile that scans pages in four

and a half secondhand transmits in

six seconds

Immllo

WARNING –This equipment has been tested and found to comply with the limits for aClass Adigital

device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection

against harmful interference when the equipment is operated in acommercial environment. This equip-

ment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance

with the instruction manual, may cause harmful interference to radio communications. Operation of this

equipment in aresidential area is likely to cause harmful interference in which case the user will be

required to correct the interference at his own expense.

“CAUTION-Use of Control or Adjustments or Performance of Procedures Other Than Those specified

herein May Result in Hazardous Radiation Exposure.”

Class A

This Digital Apparatus does not exceed the Class AIimitsfor Radio Frequency noise from Digital

Apparatus set out in the Radio Interference Regulations of the Canadian Department of

Communications.

Le present appareil numerique n’emet pas de bruits radioelectriques depassant Ies Iimites

applicables auxappareils numeriquesde laclasse Aprescritesdans Ie Reglement surle brouil -

Iage radioelectrique edicte par Ie ministere des Communications du Canada.

WHEN PROGRAMMING EMERGENCY NUMBERS

AND/OR MAKING TEST CALLS TO EMERGENCY

NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the

call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours

or late evenings.

HOW TO USE THIS MANUAL

DGENERAL PRECAUTIONS “INSTALLATION tells you

1contains information you everything you need to know

should read before you start to zto set up the machine, get to

install the machine. know it, and move it to anew 3

location.

ROUTINE OPERATION

explains how to operate the

machine. Section 1-2 will be

especially useful if you want to

send afax message as soon

as you have installed the

machine.

GENERAL PRECAUTIONS

1. PRECAUTIONS

1-1

1-2

1-3

1-4

1-5

1-6

1-7

1-8

1-9

Power and Grounding ..................................................................

Cold Weather Power-up ................................................................

Thunderstorms .........................................................................

Copy Paper .............................................................................

Toner ....................................................................................

Master Kit ...............................................................................

Cleaning Kit .............................................................................

Operating Precautions .................................................................

General ..................................................................................

INSTALLATION

1-1 Location .................................................................................

1-2 Connecting the Telephone Sets, Line, and Power Cord ..............................

COMPONENTGUIDE

2-1 External View ...........................................................................

2-2 Operation Panel ........................................................................

GETTING STARTED

3-1 Basic Rules for Programming ..........................................................

3-2 Program mingthe Date and Time ......................................................

3-3 Program mingthe Telephone Line Type ...............................................

3-4 Programming the RTl, TTl, and CSl ....................................................

3-5 Programming the Polling lD Code .....................................................

3-6 Programming your Fax Terminal’s Telephone Number ...............................

3-7 Programming the Confidential Password ..............................................

TRANSPORTING THE MACHINE .............................................................

RICOH FAX4000L

ADVANCED FEATURES

4explains the wide range of

features your machine has.

PROGRAMMiNG AND

PRINTING REPORTS explalns

5how to program the machine

and print reports, and explalns

the reports that the machine

automatically prints.

LOOKING AFTER THE SOLVING PROBLEMS might

MACHINE explains how to 7help you if you are having

replace consumable supplies trouble with your machine.

and how to make sure that

your machine gives top quality REFERENCE MATERIAL

performance. 8contains specifications and

explanations of fax

terminology.

ROUTINE OPERA TION

1. SENDING AFAX MESSAGE

1-1

1-2

1-3

1-4

1-5

1-6

1-7

1-8

1-9

1-1o

1-11

Recommended Types of Document ................................................... 28

Quick Look Transmission Procedure .................................................. 30

Selecting Contrast and Resolution .................................................... 34

Page Counting Methods ................................................................ 35

Department Code Entry ................................................................ 36

Making Overseas Calls ................................................................. 37

Redialing ................................................................................ 38

Send Later .............................................................................. 39

Using Speed Dial and Quick Dial for Faxing .......................................... 40

Group Dialing ........................................................................... 41

Dual Access ............................................................................. 41

2. RECEIVING FAX MESSAGES

2-1 Selecting the Reception Mode ......................................................... 42

2-2 Routine Reception ...................................................................... 42

2-3 Substitute Reception (Receive File) ................................................... 43

2-4 Confidential Reception ................................................................. 44

3. USING THE UNIT FOR TELEPHONE CALLS

3-1 Making aTelephone Call ............................................................... 45

3-2 Answering the Telephone .............................................................. 46

3-3 Phoning and Faxing onthe Same Call ................................................. 46

ADVANCED FEATURES

TRANSMllTING

1-1

1-2

1-3

1-4

1-5

1-6

1-7

1-8

1-9

1-1o

1-11

1-12

1-13

1-14

1-15

Keystroke Programs .....................................................................

Memory Transmission ...................................................................

Broadcasting .............................................................................

Confidential Transmission ...............................................................

Transfer Request ........................................................................

Polling Transmission .....................................................................

Turnaround Polling .......................................................................

Alternative Destination ...................................................................

Protection Against Bad Connections .....................................................

Closed Network ..........................................................................

Stamp ....................................................................................

GI Mode .................................................................................

Sending Abnormally Thick or Large Sheets ..............................................

Batch Transmission ......................................................................

A3[ll.7’’] —width Transmission .........................................................

RECEIVING

2-1 Polling Reception ........................................................................

2-2 Closed Network for Reception ...........................................................

2-3 Authorized Reception ....................................................................

2-4 Notification ...............................................................................

2-5 Forwarding ...............................................................................

OTHERS

3-1 Transfer Broadcasting ...................................................................

3-2 Speaker ..................................................................................

3-3 Short Preamble ..........................................................................

3-4 Using Your Machine as aCopier .........................................................

3-5 Error Correction Mode (ECM) ............................................................

3-6 User Function Keys ......................................................................

3-7 Reverse Order Stacking .................................................................

3-8 Chain Dialing .............................................................................

3-9 Optional Equipment ......................................................................

PROGRAMMING AND PRINTING REPORTS

PROGRAMMING

1-1 Checking the Counters ................................................................

1-2 Switching Page Count On/Off .........................................................

1-3 Switching Department Code On/Off ..................................................

1-4 Switching the Transmission Report On/Off ..........................................

1-5 Programming Quick Dial and Speed Dial .............................................

1-6 Programming Groups ..................................................................

1-7 Clearing aPolling File .................................................................

1-8 Switching TTI On/Off .................................................................

1-9 Clearing aMemory File ................................................................

1-10 Printing the Contents of aMemory File ...............................................

AUTOMATICALLY PRINTED REPORTS

2-1 TCR (Transaction Confirmation Report) ...................................................................................

2-2 Error Report ..................................................................................................................................

2-3 Transmission Report ...................................................................................................................

2-4 Transfer Result Report ................................................................................................................

2-5 New Polling File Report ..............................................................................................................

2-6 New File Report ...........................................................................................................................

2-7 Memory Transmission Report ....................................................................................................

2-8 Power Failure Report ..................................................................................................................

USER-INITIATED REPORTS

3-1 TCR ....................................................................................

3-2 Telephone Lists ........................................................................

3-3 Polling File List ........................................................................

3-4 Program List ...........................................................................

3-5 SAF File List ...........................................................................

3-6 Authorized Reception List .............................................................

LOOKINGAFTER THEMACHINE

REPLACING PAPER .........................................................................

REPLACING TONER .........................................................................

REFILLING THE STAMP .....................................................................

REPLACING THE MASTER UNIT ............................................................

REPLACING THE CLEANING UNIT .......................................................

USER MAINTENANCE PROCEDURE .....................................................

SOLVINGPROBL EMS

DOCUMENT JAM .............................................................. . . . . . . . . . . . . .

COPY JAM ....................................................................................

LINE PROBLEM ..............................................................................

OPERATING DIFFICULTIES .................................................................

ERROR CODES ..............................................................................

REFERENCEMA TERIAL

1.SPECIFICATION’4S .........................................................................

2. GLOSSARY ................................................................................

100

102

105

112

113

118

120

122

123

1OTHERS

~9 ~l. OFFICIAL NOTICES TO USERS ............................................................. 126

2. HANDSET USER’S MANUAL ................................................................ 128

[10IINDEX

MEMO

GENERAL PRECAUTIONS

IWARNING

Do not attempt any maintenance or troubleshooting other than that mentioned in this manual.

This machine contains alaser beam generator and direct exposure to laser beams can cause

permanent eye damage.

1. POWER AND GROUNDING

Pay attention to the following.

Power Supply

1. Power requirement: 115 t20 Vat, 60 f1Hz

2. Insert the power plug securely into the wall socket.

3. Do not step on or set anything on the power cord.

4. Do not connect other equipment to the same socket.

5. If an extension cord must be used, it must have acapacity

of more than 125 V/15 Aand must be less than 5.5 yards

long.

6. Do not connect other equipment to the same extension

cord.

7. Be sure that the power cord is not in aposition where it

would trip someone.

8. Grounding

Ground the machine and the lightning protection circuit according to regulations.

Do not ground to gas or water pipes, or to atelephone ground lug.

Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the

power outlet is properly grounded.

The lightning protection circuit for the machine requires the machine to be properly grounded. If

proper grounding is provided, about 90% of lightning damage can be prevented. For safety, be sure to

connect the machine to athree-prong grounded outlet.

1GENERAL PRECAUTIONS

2. COLD WEATHER POWER-UP

Avoid raising the room temperature abruptly when it is below 40°F (4”C), or condensation may form

inside the machine. I

‘@

1. Raise the room temperature to 68°F (20”C) at less than 18°F (10”C) per hour.

2. Wait for 30 to 60 minutes.

3. Turn the power on.

Do not use the machine near ahumidifier.

3. THUNDERSTORMS

With proper grounding, about 90% of lightning damage can be prevented.

However, if possible, during severe electric storms turn the power switch off and disconnect the

power cord and telephone line cord.

4. COPY PAPER

●15 – 20 lb. copy paper is recommended; legal, letter, or B4 [10.1” X14.3”] size.

●Do not use damp paper, or copies will be defective.

●Keep in avinyl bag if not using for along time.

●Store in adry, cool, dark place.

●Store flat. Do not stand upright.

1GENERAL PRECAUTIONS

●

TONER

For good copy quality, Ricoh recommends that you use genuise Ricoh toner (FAX TONER Type 7000

SERIES/1000 SERIES/4000 L).

Store in acool, dark place.

Never store where it may be exposed to heat.

Keep out of the reach of children.

Do not take internally.

Do not lay heavy objects on toner cartridges.

MASTER KIT

The master kit contains amaster unit and operator’s manual (RICOH FAX MASTER UNIT TYPE

4000 L).

Never touch the master sheet.

Do not expose the master sheet to light.

Never store where they will be exposed to heat.

CLEANING KIT

The cleaning kit contains acleaning unit, an ozone filter and the user’s maintenance kit (RICOH FAX

CLEANING KIT TYPE 4000 L).

●Do not incinerate waste toner. Toner dust may cause flashback when exposed to open flame.

8. OPERATING PRECAUTIONS

●While copying, do not turn off the main switch or unplug the power cord.

●Do not overload the paper cassettes.

●Keep corrosive liquids, such as acid, off the machine.

●Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.

●Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

OZONE

The machine generates ozone during operation. Normally, the ozone level is safe for operators.

However, during along copy run or while printing along message, an ozone odor may appear; in

such acase, ventilate the room.

9. GENERAL

●Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any

repairs or attempt to access any part of the machine except those described in this manual.

●Do not make modifications or replacements other than those mentioned in this manual.

●When not using the machine for along period, disconnect the power supply.

Ricoh shall not be responsible for any damage or expense that may result from the use of parts

other than genuine Ricoh parts in your Ricoh office product.

2INSTALLATION

1. INSTALLATION

1.1 Location

Now, you have to choose asuitable location for the machine. For the best possible performance,

install your machine in aplace which satisfies the following conditions.

●

Not exposed to direct sunlight

Well ventilated (air turnover at least three times per hour)

Level

Not subject to vibration

Away from other electronic equipment, to avoid interference.

Away from areas containing corrosive gas

Dust-free

Condensation-free

Temperature 63 to 82°F

Humidity 40 to 70% RH (do not install near ahumidifier)

Away from heaters and air conditioners, to avoid sudden changes of temperature

Within 5yards of athree-pin grounded power outlet (1 15 +- 20 Volts, 60 +1 Hz)

With the following clearance -

6“

Irlliik

--d L-1

tjJ *

—— 1

I[—

—

F-==EFa

.— —

1u.— _I

1ll–—— ,R!aJ

Front

Important Points about Power Connection

●The supply from the wall outlet must not fluctuate by more than 20V either side of 11 5V ac.

. The power cord should not be laid in aplace where it might trip somebody.

●Do not lay anything on the power cord.

. If you have to use an extension cord, make sure that it is capable of carrying 125V/1 5A,

and that your facsimile terminal is the only piece of equipment connected to that cord.

. The facsimile terminal must be grounded with athree-pin grounded power outlet.

2INSTALLATION

1-2 Connecting the Telephone Setj Line, and Power Cord

Do not switch on until everything is connected together.

\ \:

-J TEL

“\. -.

7,.

Phone

Company”s

Jack

HANDSET

POWER SWITCH

boffood Iy

,~l15t20v

o60tlHz

—Grounded

Note: Consult your service representative if you wish to connect the machine to aPBX, because

telephone number entry format may be affected.

2INSTALLATION

2. COMPONENT GUIDE

2-1 External View

Look at your machine, and note the location of the major componen s, as indicated below,

Document Tray Document Guide

co ase

ent

power Switch /I

Table

Operation Panel Cassette

—

2INSTALLATION

2-2 Operation Panel

10 9876

1. STATUS INDICATORS

Communicating Indicator

Lights when amessage is being trans-

mitted or received.

Storing Indicator

Lights when amessage

memory.

Receive File Indicator

sbeing stored into

Lights when an incoming message was

received into memory because the printer

was jammed or out of paper or toner.

Confidential File Indicator

Lights when aconfidential message has

been received and stored into memory.

2. WARNING INDICATORS

Line Fail Indicator

Blinks when transmission fails.

Call Service Indicator

Lights when the machine diagnos<

detect aproblem that requires service.

Clear Original Indicator

Lights when adocument has jammed in

scanner.

Clear Copy Indicator

ics

Lights when paper has jammed in the

printer.

Add Paper 1Indicator

Blinks when the upper cassette is almost

empty, and lights when it is empty.

Add Paper 2Indicator

Blinks when the lower cassette is almost

empty, and lights when it is empty.

Cleaning Unit Indicator

Blinks when the cleaning unit is almost full,

and lights when it is full.

Close Cover Indicator

Blinks when acover is open.

Add Toner Indicator

Blinks when the toner cartridge is almost

empty, and lights when it is empty.

Replace Master Indicator

Blinks when it is time to replace the master

unit.

3. CHARACTER DISPLAY

Displays, prompts, status, warnings, and

selected modes.

4. FUNCTION, YES, AND NO KEYS

Function Key

Press this key to use one of the user pro-

gramming functions, or to return the ma-

chine to standby during programming.

Yes/No Keys

Use these to answer questionson the char-

acter display.

2INSTALLATION

SELECTOR KEYS

Halftone Indicator and Key

If you are transmitting aphotograph, press

the key to light the Halftone indicator.

Contrast Indicators and Key

The indicator that is lit shows the contrast

that is now selected. Press the key if you

wish to change the setting.

Resolution Indicators and Key

The indicator that is lit shows the resolution

that is now selected. Press the key if you

wish to change the setting. Group 1mode

can also be selected using this button.

Memory Indicator and Key

If the indicator is lit, the document will be

stored to the memory before it is trans-

mitted. If it is not lit, the document will be

sent immediately, without being stored.

Press the key if you wish to change the set-

ting.

STOP, COPY, AND START KEYS

Stop Key

Press this to stop the machine during com-

munication and return it to standby.

Copy Key

Press this key to copy the page(s) now in

the feeder. You can do this to check

whether your contrast, resolution, and half-

tone settings are appropriate.

Start Key

Press this to start transmission.

TEN-KEY PAD

Acts as atelephone keypad. Also used for

entering other numbers, such as Speed

Dial Codes, depending on the mode in use.

KEYS

Speed Dial Key

Press this when you wish to dial using a

Speed Dial Code.

Voice Request Indicator and Key

Press this key during fax communication if

you wish to talk to the person at the other

end on the same call.

On Hook Dial Indicator and Key

To make a phone call, press this key then

dial on the ten-key pad. There is no need to

pick up the handset during dialing.

Pause/Redial Key

When entering atelephone number at the

ten-key pad, press this key when you need

to entera pause. Also, press this key when

you wish to redial the last number that was

dialed.

Clear Key

This is used during programming to clear

the last character entered, or to clear the

character at the cursor, depending on the

mode in use.

9. QUICK DIAL KEYS

You can program each of these to dial a

number, agroup of numbers or enter ase-

quence of numbers and settings, with just

one touch. You can also use these keys to

enter and edit labels, such as the RTI, TTI,

and CSI.

10. USER FUNCTION KEYS

Each of these keys can be programmed to

execute afunction from the function list.

11. MODE SELECTOR KEYS

Polling Indicator and Key

If you want to use polling, press this key to

light the indicator.

Transfer Request Indicator and Key

If you want to use transfer request, press

the key to light the indicator.

Confidential Indicator and Key

If you want to send aconfidential message,

press this key to light the indicator.

Send Later Indicator and Key

If you want to use send later, press this key

to light the indicator.

Stamp Indicator and Key

When the indicator is lit, each successfully

transmitted page will be stamped. Press

this key to enable or disable the stamp.

Reception Mode Indicators and Key

This indicator that is lit shows which mode

has been selected. Press the key to change

the mode.

2INSTALLATION

3. GETTING STARTED

3-1 Basic Rules for Programming

Before you start to send faxes, there are afew items that you should program. These are:

●

Telephone line type –Function 81

Date and time —Function 50

RTI, TTI, and CSI –Functions 63, 64, and 65

Your fax terminal’s telephone number –Function 80

ID Code –Function 62

Confidential password –Function 89

However, if you are in abig hurry to send your first fax, just set the telephone line type (page 19),

then send the message (page 30). After that, come back to program the other items in this sec-

tion, because they are important.

Notes Concerning Programming

.Before starting, make sure the machine is in standby mode; READY must be

shown on the top line of the display.

●If you enter the wrong function number, press Function . The machine will re-

turn to standby.

.When the machine asks you aquestion, you have 40 seconds to reply. If you do

not reply, the machine will return to standby and you will have to repeat the entire

procedure.

.Whenever you want to return to standby, press Function

.All programmed items remain in the memory, even if you switch the power off.

–Standby Mode Display –

An average

READY 100% 00 00AM

SET DOCUMENT

page from abusiness letter takes up about 2% of the memory.

2INSTALLATION

3-2 Programming the Date and Time

You should program the correct date and time, because the date and time in your machine’s clock is

normally printed on reports and on your pages when they are printed out at the other end. Also, if you

use Send Later, the machine will send your fax when this clock reaches the time that you designated

for Send Later.

Make sure that the unit is in 6.

standby mode.

READY 100’% 00 00AM

SET DOCUMENT

To change AM to PM (or PM to

AM), press *once. If the dis-

play is correct, go to step 7.

PreSS Function 5 0 Yes DATE &TIME y/*/#, c

MAY 10 91 02 30PM I

DATE &TIME y/*/#/C

JAN 01 ’91 00 00AM

Example: Change to May 10th 1991, at 2:30 7.

pm.

To change JAN to MAY press

# 4 times. Press *to come

back if you go too far.

DATE &TIME y/*/#/C

MAY 01 91 00 00AM

To move the cursor to the next

item, press Clear .

DATE &TIME KPAD/YIC

MAY 01 ’91 00 00AM

Type in the date and time at the

keypad.

DATE &TIME y/* J#/c

MAY 10 91 02 30AM

If you want to edit the screen, press

Clear .The cursor returns to the month.

Tostorethe clock, press Function

READY 10004 02 30PM

SET DOCUMENT

In our example, press

10910230.

2INSTALLATION

3-3 Programming the Telephone Line Type

The type of dialing signal used by your terminal must be the right type for your local telephone

exchange or your terminal will not be able to place calls. There are two types of dialing signal: dial pul-

ses (DP) and dial tones (TT).

1. Make sure that the unit is in 3. Either:

standby mode. ●To select tone dialing (TT),

press I .

READY 100% 02 30PM

SET DOCUMENT

z. PK?SS Function 8 1 Yes . 4.

LINE =TT

TT-1 DP-2

The top line of the display shows the pres-

ent setting; in the example shown, it is tone

dialing (TT).

●To select pulse dialing (DP),

press 2.

When the setting is correct, press

Function .

The unit returns to standby mode.

Note

.If your machine cannot dial, change the setting.

2INSTALLATION

3-4 Programming the RTI, TTI, and CSI

The RTI, TTI, and CSI are labels which identify your terminal at the other end.

RTI —This identifier will be displayed on the operation panel at the other end during communication.

When you start atransmission, the RTI (or CSI) of the terminal at the other end will be

displayed on your terminal.

TTI —This identifier will be printed at the other end on the top of each page that you send.

CSI –This identifier is used instead of the RTI during communication with another maker’sterminal.

+RTI +

Make sure that the unit is in

standby mode.

READY 100% 02.30PM

SET DOCUMENT

PIESS IFunction I6 3 I I Yes I .

See Note 1.

The RTI can have up to 20 characters.

Example: XYZ COMPANY.

Type in your RTI. See Note 2for

details.

If you make amistake, see Note 3forediting

features.

CAUTION: For spaces between words, only

use awhite space (press Quick

Dial 28). Characters after a

black space will be deleted.

Notes

1. If an RTI has already been stored, it

is displayed now. Editing is

explained on page 22.

2. For letters (A –Z); use Quick Dial

Keys 01 to 26. For numbers (O –9),

use the operation panel’s ten-key

pad. For an ‘&’, press Quick Dial 27.

For aspace, press Quick Dial 28.

For punctuation marks and other

symbols, press Quick Dial 32 con-

secutively until the symbol you

need appears, then press Quick

Dial 31.

3. Move cursor: Quick Dial 31

Backspace: Quick Dial 30

Delete cursor character:

Quick Dial 29

Insert :Move cursor to the charac-

ter immediately after the re-

quired inserting location.

Then enter the characters to

be inserted.

4. To store the RTI, press [Yes I .

2INSTALLATION

+TTI +

Make sure that the unit is in 1.

standby mode.

Make sure that the unit is in

standby mode.

READY 100% 02 30PM

SET DOCUMENT

READY 100’% 02 30PM

SET DOCUMENT

PreSS Function 6 4 Yes . 2. PreSS Function 6 5 Yes .

See Note.

The TTI can have up to 32 characters.

Type in the TTI in the same way

as for the RTI.

TTI Y

XYZ COMPANY NEW YORK 3.

To store this TTI, press Yes .

Note

●lfyoujustentered, forexample, XYZ

COMPANY for the RTI, XYZ COM-

PANY will be displayed here. Then,

you can extend this for the TTI.

For example: XYZ COMPANY NEW

YORK

See Note

The CSl can have upto20characters (num-

hers and spaces only). Using your fax ter-

minal’s telephone number is recom-

mended.

Example: 213 5559432

Type in the CSI using the ten-key

pad.

If you want to enter aspace, press

Pause/Redial .

nour example, press 2 1 3

Pause/Redial 55594

32.

To store the CSI and return to

standby, press Yes .

Notes

.If aCSI has already been pro-

grammed, it is displayed now. Edi-

ting is explained on page 22.

.Press *before entering your tel.

number if you wish to enter a“+”

sign at the start of the CSI. The “+”

sign is an international symbol for

international dial access codes

(01 1in the USA).

2INSTALLATION

Editing the RTI, TTI and CSI

●RTI +

1. Make sure that the unit is in

standby mode.

READY 100% 02 30PM

SET DOCUMENT

1. Make sure that the unit is in

standby mode.

READY 100% 02 30PM

SET DOCUMENT

TTI Y

XYZ COMPANY NEW YNRK

3. Edit the displayed RTI.

Either:

●Type in anew one on top of the

old one.

.Use the editing functions (see

Note 3 on page 20).

In ourexample, just press Quick Dial 31 four

times, press Quick Dial 29 to delete the F,

then type C.

3. Correct the TTI in the same way

as for the RTI.

+Csl +

1. Make sure that the unit is in

standby mode.

READY 100% 02 30PM

SET DOCUMENT

4. Press [yes] when the dis-

play is correct. Csl Y/c

2135559433

3. Press Clear to erase the old

Csl.

4. Enter the new CSI.

5. Press ~Yes .

2INSTALLATION

3-5 Programming thel DCode

This four-digit code is necessary for secured polling, closed network communication, and transfer

request. All parties in such communications must decide on an ID code beforehand because, if the

codes are not the same, the communication will fail.

Make sure that the unit is in 4. To store this ID Code, press

standby mode. Yes .

READY 100% 02 30PM

SET DOCUMENT

PU3SS rFunction ~6~2Yes ~.

IDCODE KEYPAD/Y

0000

See Note 1.

Type in your ID Code.

Example: 012A

IDCODE KEY PADIY

012A

Notes

1. If acode has already been pro-

grammed, it is displayed here. To

edit, just type in the new code.

2. You can use numbers O+9 and

letters A+Fonly.

For A+F, use Quick Dial keys 01 +

06.

See Note 2

CAUTION: Do not use 0000 or FFFF.

2INSTALLATION

3-6 Programming Your Fax Terminal’s Telephone Number

If you do not program this number, you will not be able to use Transfer Request. This is because the

broadcasting terminal needs your number to send back the Transfer Result Report.

1. Make sure that the unit is in 4. Press Yes to store the num-

standby mode. her.

READY 100% 02 30PM

SET DOCUMENT

z. Pl@SS ,_Function 8jLO I Yes .

.—.

See Note 1

3. Enter your terminal’s number at

the keypad, in the following order:

i) International dial access code (01 1

in the U.S.A.)

ii) Country code (1 in the U.S.A.)

iii) Area code (e.g., 213)

iv) Press Pause/Redial .

v) Tel. number (e.g., 5556837)

See Note 2

To correct errors:

.Press :No ,to clear the display

and re-enter the number.

●Press [Clear Ito erase the last

digit only.

Notes:

1. If anumber had already been pro-

grammed, either:

—.

●Press Yes to accept it.

●Press ;Clear ]to erase it.

2. You have to entera pause after the area

code.

See Note.

Note

If PLEASE SET PAUSE is displayed,

you did not enter apause. Reprogram

the number from step 3.

2INSTALLATION

3-7 Programming the Confidential Password

To print aconfidential message from the memory, you will need to enter the password. This procedure

explains how to program apassword into anew machine, and how to change the password.

Make sure that the unit is in 5. Enter the new password.

standby mode. Example: 6472

PASSWORD YIN

READY 100% 02 30PM I

I6472 I

SET DOCUMENT

PreSS Function 89Yes

PASSWORD KEYPAD I

See Note 1

Enter the present password. (If no

password has been programmed

in this machine before, enter

0000.)

#. 6. Press Yes to store this pass-

word.

PASSWORD YIN

0000

See Note 2

Press NO If you made a

mistake.

Press Yes .

Notes

1. #must be pressed immediately

after Yes .

2. If you have forgotten your old pass-

word, call your service representa-

tive.

3. If you enter the wrong number, “lN-

VALID PASSWORD” will be dis-

played. Repeat step 3.

PASSWORD KEYPAD

mmnn

SeeNote3

2INSTALLATION

4. TRANSPORTING THE MACHINE

If you have to move the machine to anew location, please do the following.

●

Take out the cassette.

Take out the master unit and cleaning unit.

Caution :1. Do not touch the master belt surface and avoid exposing it to light.

2. Do not tip the cleaning unit upside down or used toner may come out.

Remove the document tray.

Remove the copy tray.

Tape up the scanner cover.

Secure the ac power cord.

Don’t leave the telephone line cord behind.

MEMO

3ROUTINE OPERATION

1. SENDING AFAX MESSAGE

1-1 Recommended Types of Document

Before you send your document, make sure that it meets the following requirements.

CAUTION: Documents that do not meet these requirements can cause your machine to jam or may

cause some components of the machine to become damaged or dirty.

1. Size

4.1”

Minimum

~L 47”

Maximum

—5.8”-4 k-l17”-

Paper Thickness: 2to 8roils

(20 lb paper)

Length: Up to 47 ins can be fed manually.

(This limit can be reset to 45 ft or328 ft

by aservice technician.)

If the document is too short, enlarge it with a

copier.

If the document is too long, divide it into two or

more sheets.

Note:

Documents longer than 16 inches must

be guided carefully by hand, or amis-

feed or skew may occur.

2. Small Type Sizes

Small faint characters may not be transmitted clearly.

3. Photocopies that were made with acopier that uses silicone oil may cause amisfeed. If a

misfeed occurs, use the same document again five or ten minutes later.

4. Document misfeed may occur if athermal paper original is used.

5. Do not use different sizes of documents together.

3ROUTINE OPERATION

6. Do

—

not send damaged documents

ND’

Flatten

DOG EARED

—_——

PAGES STUCK

.D(jj

TOGETHER Shuffle the stack

BINDING HOLES Trim the edges

———

mm?~)

FOLDED TORN PATCHED

TOGETHER

L_l

COPY

Make copies

DOCUMENTS MUST NOT CONTAIN THE FOLLOWING ITEMS

.—— — —

‘CRAYON

I~,1

—.—

Crayon —Paint

Vinyl Coated

&—j)

●P&

CHAR COAL

Charcoal

Waxed

Glue

Carbon

3ROUTINE OPERATION

1-2 Quick Look Transmission Procedure

1. Make sure that the unit is in standby mode.

●Contrast selection Page 34.

●Resolution selection Page 34.

Carefully place the documents

into the feeder face down along

the guide.

Note :Not more than 50 pages (20 lb. paper).

SHUFFLE

ALIGN

EDGES INSERT FACE DOWN ‘ ‘ ‘

Note :Align the leading edges of the docu-

ments as shown in the diagram. O–10mm

‘%=

Document Position

m/Feed Leading Edge

Caution :Do not place the documents in the feeder forcefully.

3ROUTINE OPERATION

3. Press NO

●Page counting Page 35.

4. Press NO .

5. Dial using the ten-key pad.

6. Press Start .

.Department code Page 36.

●Overseas Call Page 37.

.Speed Dial Page 40.

.Quick Dial Page 40.

.Send Later Page 38.

.Phoning and Faxing

on the Same Call Page 46.

.Turnaround Polling Page 58.

.Alternative Destination Page 59.

CAUTION: Watch the display. The identifica-

tion of the other party (RTI) will be displayed. If

you have been connected to the wrong place,

press Stop immediately.

3ROUTINE OPERATION

Possible Problems

You want to take out the document

Press the scanner release button, open the scanner, and take out the document.

CAUTION: Do not pull outthedocument without opening thescanner, or you will damage the machine.

You want to send more than 50 pages

While the 50th page is being fed in during transmission place the following pages (up to 50) in the

feeder.

You made amistake while dialing

●

If you already pressed ~Start ,press Stop immediately.

If you haven’t pressed Start Iyet, either;

a) Press No .The entire number is deleted. Enter anew number.

b) Press Clear ~.Only the last digit is deleted.

The Clear Original lamp has lit up

Take out the document (see the top of this page). Then redial the destination.

Hint: To redial, press ~Pause/Redial then ~Start .

The Line Fail lamp has lit up

If the Communicating lamp is not lit, press

If the Communicating lamp is lit, wait until

The buzzer is ringing

The other party wants to talk to you.

stop ~.

goes out, then press Stop .

Pick up the handset, press Stop ,and speak.

After speaking:

. If you have no more pages, hang up.

●If you have more pages, do the following.

1. Place them in the feeder.

2. Ask the other end to press Start .Do not hang up yet.

3. When you hear ahigh-pitched tone, press Start .

4. Hang up.

You want to send amessage but there is adocument in the feeder on Redial Standby or Send Later

Store the document that is in the feeder into the memory. See page 39.

3ROUTINE OPERATION

Notes Concerning Transmission

Display

REDIAL STANDBY

If the line is busy or contact is impossible, the num-

ber is automatically redialed up to 2times at

intervals of 5minutes. (Contact your service rep-

resentative to change these redial parameters if

necessary. )“REDIAL STANDBY” is displayed dur-

ing the intervals. To cancel redialing, open the

scanner cover and remove the document from the

feeder.

If communication is still impossible after all redial

attempts, the unit will ask you for another number.

Note: You can redial immediately by pressing

Pause/Redial if required.

TRANSMISSION STANDBY

If amessage is coming in at the same time as you

press Start ,“TRANSMISSION STANDBY” is

displayed below the sender’s RTI. Your documents

will be automatically transmitted immediately after

the end of reception.

“A4 AA4 TRANSMIT” or “B4 +B4 TRANSMIT” indi-

cates that the document is being transmitted without

reduction.

If the paper in the receiving terminal is not wide enough for the

machine will automatically reduce the data so that it will fit.

READY 100% 02 30PM

RED IAL STANDBY

SAN JOSE BRANCH

TRANSMISSION STANDBY

document you are sending, your

If your terminal is reducing data, thetypeof reduction used is shown inthecharacter display during

transmission. For example, “B4 +A4 TRANSMIT” means that the original is being reduced from

10.1” width to 8.5” width.

Error Report

If transmission fails, an Error Report will be printed. Keep this; it may help the service technician.

The machine you dialed may not have RT1/CSl capability or it may not be programmed into the

machine. In this case the telephone number or quick-dial label will appear on the top line of the

Character Display, unless the external telephone was used for dialing.

3ROUTINE OPERATION

1-3 Selecting Contrast and Resolution

+Contrast ●

Press this key to change the contrast.

.Darken

●Normal

●Lighten

Normal —suitable for most purposes

Darken –for documents with faint characters (e.g., written in pencil)

Lighten —for documents with dark or patchy background

+Resolution +

Press this key to change the resolution.

.G1 Mode

.Standard

●Detail

●Fine

Standard –most typewritten documents

Detail —documents with small print or fine details

Fine —for high quality image reproduction

Note: Transmission takes longer with Detail and even longer with Fine resolution.

If your document contains aphotograph, use halftone mode. Press the key below the Halftone indica-

tor to light the indicator.

Note: Halftone mode transmission is much slower than normal transmission.

If you are not sure whether your settings are suitable:

1. Press ~Copy .

2. Check the copy quality, and adjust the settings if necessary.

3ROUTINE OPERATION

1-4 Page Counting Methods

Quick Look Transmission Procedure, Page 30.

When READY 100°b 02 30PM is displayed, you can select one of two types of page numbering.

PAGES 00 KEY PAD)N

. If you press No and goon to dial, page numbers will be printed out at the other end as p.1, p.2,

p.3 and so on (simple page numbering).

●If you clothe following procedure, page numbers will be printed out as pi/3, p2/3, p3/3(batch num- 1

bering) in the top right-hand corner of each page.

Ex: Your document has 3pages.

1. Press 3.

Press NO if you make amistake.

3. If you are asked for adepartment

code, see the next page of this

manual.

READY 100°~ 02 30PM

PAGES 03 Y, N4. Dial the number.

2. Press Yes 5. Press Start .

INote I

If you do not like the PAGES: 00 KEYPAD/N prompt, you can switch it off. See page 76.

Simple page numbering will always be used.

3ROUTINE OPERATION

1-5 Department Code Entry

rQuick Look Transmission Procedure~Page 30. 1

L—.—

When ‘EADY 100% 02,30PM is

DEPT CO DE OOOO KPAD/N you may enter afour-digit

This code is useful for tracking machine usage, as it is printed on many of the

your Send Later transmission failed overnight, your office staff would be able

much quicker if your department code was used.

To enter the code, do the following.

1. Enter your code.

Example: 0001

Press ~.

Press ~- if you make amis-

take.

READY 100% 02 30PM

DEPT CO DE OOO1 YIN

2. Press Wesl .

3. Dial.

4. Press (-Start 1.

department code.

reports. For example, if

to inform you about this

Note

If you do not like the DEPT CODE 0000 KPAD/N prompt, you can switch it off. See page

77. If you switch it off, you cannot use department codes.

—

3ROUTINE OPERATION

1-6 Making Overseas Calls

There are two ways: direct dialing, and operator-assisted dialing.

●Direct Dialing ●+Operator-assisted Dialing +

1. When the machine asks you to 1. When the machine asks you to

dial, press oI I dial, press On Hook o

2. Enter the country code of the 2. Tell the operator:

other party. ●You wish to make an overseas call.

●The country, city, and phone number of

the called party.

3. Press Pause/Redial OnCe. .You are making adata call (to avoid

communication errors, the operator will

not stay on the line).

4. Enter the area code and tele-

phone number of the other party. 3. When you hear ahigh-pitched

5. Press Start

tone from the speaker,

press Start

PROBLEM

Instead of atone, somebody may

answer the line. In that case:

1. After talking, ask that person to

press Start at their end.

2. Then, when you hear the high

pitched tone, press Start .

Notes

1. Direct dialing may not be available in your area.

2. The information on this page is based on using AT &Tas the long distance carrier. Call your

long distance carrier for the dialing codes that they use.

3ROUTINE OPERATION

1-7 Redialing

When the other end is busy, your terminal will automatically redial the other end up to twice, at five

minute intervals, (or up to 4times if you are transmitting from memory).

However, if you wish, you can redial immediately using the following procedure.

1. Keep the handset on hook.

2. Press Pause/Redial Ithen Start ~.

Note: If there is amessage in the feeder waiting for redialing and you need to use the feeder, store

the message in the memory. See page 39.

1-8 Send Later

1. Not using memory

Using Send Later, you can delay transmission to take advantage of off-peak line charges.

Note: You can only specify atime that is less than 24 hours ahead.

Quick Look Transmission Procedure, Page 30.

When READY 100% 0230PM is displayed:

SET DOCUMENT

Place the documents in the feeder. Select the contrast and resolution. Enter the page count (see page

35 – or press No. Enter the department code (see page 36) or press No.

When READY 100% 02 30PM

QUICK /S PEE D/ KPAD

PreSS “Send Later I

L..–— 1’

READY 100% 02 30PM

TIME 02 30PM KPAD/Y

is displayed:

4. Press ~Yes ~.

Enter the time at the keypad.

Ex: 11:30 pm

Press: :1: 1‘31~o:.

If the AM/PM setting is correct,

press ~& 1. Go to step 4.

-—

To change AM to PM, press ~#~.

READY 100% 02 30PM

MEMORY TRANS7 YIN

5. Press NO ,dial, then press

Start I .

READY 100% 02 30PM

(11, 30PM) TX STANDBY See Note

The document will be sent at 11:30 pm.

Do not remove the document from the

feeder, unless you wish to cancel Send

Later.

/Notes

You cannot use the external tele-

phone or On Hook Dial to dial for

Send Later. You can use Speed

Dial, Quick Dial, or afull telephone

number.

If there is aSend Later message in

the feeder and you need to use the

feeder, you can store the message

in the memory for sending later thus

freeing your document feeder and

keeping the Send Later operation

intact. See page 39 for details.

3ROUTINE OPERATION

2. Using the memory

Using the memory allows the feeder to remain free for other operations.

The first part of the procedure is the same as for not using memory, up to and including step 4.

Then

READY 100% 02 30PM I

MEMORY TRANS~ Y/’N

Press Yes .

READY 100°rt 02 30PM

*/ QUICK /Sp EED/Kp AD

Dial. Use Speed Dial, Quick Dial,

Group Dial, or afull telephone

number.

Press Yes .

8. If you wish to send the message to

more than one address, dial an-

other number (step 6).

Otherwise, press Start .

●Quick Dial, page 40.

●Speed Dial, page 40.

I.Group Dial, page 41. I

For more information about the memory, see page 50.

3. Converting aSend Later message in the feeder into aSend Later message from memory

This procedure also works for messages waiting in the feeder for redialing. It frees the document

feeder for other work by storing the message in the memory, so it is only available if there is space in

the memory.

If either ~or~l aredisplayedandamessage

is in the feeder, do the following.

PreSS Memory .2. Press Start (or press NO to

cancel the operation).

READY 100?u 02 30PM

MEMORY TRANS~START /’N

Note :If MEMORY TRANSMIT N/A is dis-

played, the message in the feeder is

not for Send Later or redialing. It

may be set up for somebody to poll.

This cannot be stored into memory.

If you remove the document, you will

have tore-program the polling oper-

ation (see Polling Transmission

page 57).

The document will be stored in the memory

and transmitted at the correct time.

Note :Alternative Destination, if pro-

grammed for this message, will be

cancelled.

3ROUTINE OPERATION

1-9 Using Speed Dial and Quick Dial for Faxing

The Quick Dial Key or Speed Dial Code that you select must have been programmed in advance.

IProgramming Quick Dial and Speed Dial, Page 78.

●Speed Dial +●Quick Dial

Example: Use Speed Dial 23. Example: Use Quick’Dial 07.

1. Place the document in the feeder. 1. Place the document in the feeder.

2. Press “NO Itwice. 2. Press ,No] twice.

—

●Page Count, page 35. ●Page Count, page 35.

.Department Code, page 36. .Department Code, page 36.

Press :Speed Dial l1213’. 3.

READY 100% 02 30PM

QUICK /S PEE D/ KPAD

Press ~07 ] .

2135557362

SPEED# 23 START

2135558642

QUICK# 07 START

If you make amistake, pressl No ] .

Repeat step 3.

Press [Start I . 4.

If you make amistake, press ~No ).

Repeat step 3.

Press IStart .

3ROUTINE OPERATION

1-10 Group Dialing

If you are making atransfer request, polling reception, or broadcast from memory, you can dial more

than one address.

If you often communicate regularly in one of these ways with acertain group of addresses, you can

enter them with just two keystrokes if you have programmed them into agroup.

Programming Groups, Page 85.

When the machine asks you to dial, do the following.

READY 100% 02 30PM

*/ Qulc K/sp EED/Kp AD

1. Press *3. Press Yes (or press NO if you

entered the wrong group number).

READY 100% 02 30PM

**- KEYPAD

2. Enter the group number at the

ten-key pad.

Example: Group 1.

Press 1.

DISTRIBUTORS

**1 YIN

If you Iabelled the group when you pro-

grammed it, the label is shown on the top

line of the display.

1-11 Dual Access

4. Enter some more addresses, or

press Start .

CAUTION: If you enter *O,the

machine will dial all numbersin all groups 1

through 9.

If the machine is transmitting amessage from memory, or receiving, you can send afax message with-

out having to wait by the machine. Just place your document inthefeeder, select the required features

(such as Send Later, Memory Transmission, Confidential), dial, and press Start .

Your document will be sent immediately after the machine has finished the job now in progress.

.——

This feature is known as dual access.

3ROUTINE OPERATION

2. RECEIVING FAX MESSAGES

2-1 Selecting the Reception Mode

There are two reception modes.

1. Auto Receive

You do not need to be by the machine when afax message comes in.

2. Manual Receive

You must be by the machine when afax message comes in.

To change the reception mode, press the key below the Auto and Manual Receive indicators.

Hint

If you wish to receive phone calls with your machine, use Manual Receive.

2-2 Routine Reception

1. Auto Receive

Incoming messages are received automatically. You do not need to be by the machine, if the power

switch is kept on.

2. Manual Receive

Your terminal cannot automatically receive an incoming call. You must be near the machine and

you must do the following to receive the message.

What to do when the phone rings.

Pick up the handset. 1.

You will hear ashort tone every

few seconds. 2.

Remove any documents from the

feeder.

Press IStart .

Hang up.

Possible Problem

You are making acopy when afax message comes in.

●Remove all documents from the feeder.

●Press _St_Op] .

Otherwise. vour machine miaht transmit the documents

If you hear avoice in step 1.

Talk to the other party.

If the other party wishes to send

you afax message, remove any

documents from the feeder.

Press IStart .

Hang up.

in the feeder to the caller.

3ROUTINE OPERATION

2-3 Substitute Reception (Receive File)

When Receive File is lit, amessage was received but stored in the memory because the printer was

jammed or out of paper.

Troubleshooting, Page 112.

Check the operation panel to find out where the problem is.

Caution:

Do not switch the power off, or the memory will be erased.

The message will be printed automatically after you clear the jam or add paper ortoner(see pages 96,

97 and 113).

If the paper you added is not wide enough to print the message, the message will stay inthe memory. (If

you wish, in such cases, the message can be printed, but thedatawill be reduced to fit onthe page. Ask

aservice technician if you wish this feature to be switched on.)

IMaximum number of pages that can be received I

●Standard memory —About 73 letter-size pages at standard resolution

●With optional memory (1 Mbyte) —About 146

(2 Mbytes) –About 219

I.Hard disk —About 1200 I

3ROUTINE OPERATION

2-4 Confidential Reception

When the Confidential File indicator is lit, aconfidential message has been received and stored in the

memory. To print this message, you must enter the correct password.

1. PreSSl Function 117i 611 Yesl. 3. Press ‘COPy ~

1“

The message is printed, then the machine

returns to standby.

2. Enter your password that you

programmed previously (Func-

tion 89).

PASSWORD COPY/N I

Notes

1. If you enter the wrong password, “INVALID PASSWORD” is displayed and the machine will

return to standby.

2. The sender may have over-ridden your password.

Check with the sender. (Print the TCR, if necessary, to find out who the sender is.)

3. If you have forgotten the password, either:

●call service

●Contact the senders and ask them to over-ride your password.

They can only do this if they are using certain types of fax terminal.

Don’t forget to find out what password they will use for the transmission.

3ROUTINE OPERATION

3. USING THE UNIT FOR TELEPHONE CALLS

3-1 Making aTelephone Call

There are two ways.

.Using On Hook –You do not use the handset. Dial on the fax terminal keypad.

.Using the handset —Just like aregular telephone set.

USING ON HOOK DIALING USING THE HANDSET

Make sure that the unit is in 1. Make sure that the unit is in

standby mode. standby mode.

READY 100% 02 30PM 2. Pick up the handset.

SET DOCUMENT

3. Dial.

Press On Hook .DO NOT PRESS Start (unless

Do not pick up the handset. you are dialing afax machine and

do not wish to speak to the other

Dial using the fax terminal’s end).

keypad, Either:

.Quick Dial

.Speed Dial

.Full telephone number

DO NOT PRESS Start (unless

you are dialing afax machine and

do not wish to speak to the other

end).

Listen to your terminal’s built-in

speaker. When the other party

answers, pick up the handset.

Replace the handset at the end of

the conversation.

Note :You can dial on the fax machine’s

keypad using Quick Dial, Speed

Dial, or full numbers if you wish.

4. Use the handset as you would use

aregular telephone.

5. Hang up at the end of the conver-

sation.

Speaker Volume Adjustment

Page 71

3ROUTINE OPERATION

3-2 Answering the Telephone

If the telephone rings just once:

Afax is coming in. Do not pick up the handset.

If the telephone rings continuously

1. Pick up the handset.

2. Speak

Note: If you hear ahigh-pitched tone, afax

is coming in. Press Start , . Then hang

up.

POSSIBLE PROBLEM

If nothing happens after you press [-Start 1,power may be switched off on your machine.

3. If the caller wants to send you a

fax, press Start after speaking.

Then hang up.

3-3 Phoning and Faxing on the Same Call

If you want to talk before sending the fax.

1. Dial the other party using the

handset or [On Hook 1.

(Page 45. )

Important: If you are using aQuick Dial

key, place the documents in

the feeder.

2. Speak to the other party, then 3.

place your document in the

feeder and ask them to press

Start at their end. 4.

Note: If you hear ahigh-pitched tone in-

stead of avoice, press IStart immedi-

ately.

If you still want to talk with the other end,

press Voice Request Iafter the Com-

municating indicator lights up. Go to step 3

of the next procedure.

.—

Press ~Start when you hear a

high-pitched tone.

Replace the handset.

Note: Do not replace the handset if you

want to speak with the other party after fax-

ing. After faxing, your machine will emit a

tone.

At that time, press ~Stop ,and speak.

3ROUTINE OPERATION

If you want to talk after sending afax

Start the transmission. 4. If you want to send more

pages to the other party:

Transmission Procedure, Page 30. i) Place the pages in the feeder.

ii) Ask the other party to press

After the Communicating indica- Start .

tor lights, press Voice Request

When your machine’s buzzer

emits atone:

i) Pick up the handset.

ii) Press Stop .

iii) Speak.

See Note 1

iii) When you hear ahigh-pitched

tone, press Start .

INotes:

1. If your buzzer does not emit atone, the other party did not come to the phone.

2. This procedure only works if the other end has the Voice Request function.

If you want to talk after receiving afax

While the Communicating indica-

tor is lit, preSS Voice Request .

When your machine’s buzzer

emits atone:

i) Pick up the handset.

ii) Press Stop

iii) Speak.

See Note 1

3. After speaking, hang up.

Note: If the other party wants to send

more pages, press Start before

you hang up.

INotes:

I1. If your buzzer does not emit atone, the other party did not come to the phone. The line will

disconnect automatically.

2. This procedure only works if the other end has the Voice Request function.

4ADVANCED FEATURES

1. TRANSMITTING

1-1 Keystroke Programs

If you regularly transmit to, or poll, aparticular destination or set of destinations using the same fea-

tures, you can save repetitive keypad operation by storing the settings and destinations in aQuick Dial

key.

Before you store aprogram, refer to the Telephone List to determine which Quick Dial keys are free.

The keystroke programs are stored in Quick Dial Keys, so the no. of programmed Quick Dial Keys plus

the no. of programs cannot exceed 32.

–Storing aProgram –

Place adocument into the feeder (unless you are programming for polling reception).

Select all required features (e.g., Confidential), and remote terminal numbers as normal.

Note: Contrast, resolution, page count and department code cannot be stored.

instead of pressing the Start key, press the Quick Dial key that you wish to store the program in.

Then press Yes. Do not press akey that already has atelephone number or program stored in it.

The programmed procedure will now begin. If you do not wish to use the procedure now, press

Stop immediately.

—Labelling the Program —

For your reference you can give the program alabel, such as “CALL HEAD OFFICE”. First, store the

program as explained above. Then do ~he following.

1. Press ~= ~6] ~~Yes j..

2. Press the key that you want to 5.

label.

Example: 101-”

3. Press

!—–———

FAX # 01 Y/N/C

USED AS PROGRAM KEY

Press ~1 again.

—

QUICK# 01 Y

■n,mmmsmnmnmnmmmnnan

Type in the label on the keypad.

Use the typing and editing fea-

tures as explained on page 20.

QUICK# 01 Y

CALL HEAD OF FI CE~I~~

IQUICK# 01 YIN

PROGRAM LABEL?

4ADVANCED FEATURES

6. Press Yes to store the label, 7. You can now program anumber

into this key for telephoning only.

See “Programming Quick Dial

and Speed Dial” for more infor-

mation.

Or press Function to return to

standby mode.

–Using aProgram –

a) Transmission Program

1) Place the documents into the feeder.

2) Select the required contrast and resolution.

3) Enter the page count and your department code, if required.

4) Press the key into which the desired program has been stored.

b) Polling Reception Program

1)Press the key into which the desired program has been stored.

When you press akey, the label that you gave the program is now displayed.

sure that you have the right program.

Check the label to make

Note: If TOO MANY STATIONS is displayed, either delete apolling or memory file (Function 66 or 67)

or try the program again later.

—Erasing aProgram –

1. PreSS Function 60Yes .

2. Press

the key that contains the

program you want to erase.

Example: Press 01 .

FAX # 01 IS Y/Nlc

USED AS PROGRAM KEY

3. To erase the program, press

Clear .

4. To erase another program, press

No .Go to step 2.

If you have finished, press

Function .

If you pressed the wrong key, press No.

4ADVANCED FEATURES

–Editing –

Programs cannot reedited. Tomodify aprogram, youmust enter thecomplete newprogram. lf you

wish to store the modified program in the same Quick Dial key as the old one, you must erase the old

program first using Function 60 as shown on the previous page.

However, the label can be edited. Use Function 60 as explained in “Labelling the Program” (page 48).

1-2 Memory Transmission

You can send afaxto up to Locations immediately or later. Also, you can store up to

for up to 400 locations overall.

Remaining Memory Indicator

Before vou decide to use the memorv, check the MemorV I

Space Display in the top right of the character display. If this

reads OYO,there is no room. To determine whether there is

room for your document, bear in mind that an average page of ~

abusiness letter takes up about 2% of the memory space.

If you need to make some room for ahigh-priority document, refer to “Clearing Memory Files” (page

88). Also note that Send Later can be used if you wish to send Iaterto one destination only and you do

not wish to erase amemory file.

Note: In memory mode, pages are automatically batch-numbered at the receiver’s terminal even if

batch-numbering has been disabled (Function 53).

The procedure for transmission is on the next page. This procedure is only for immediate trans-

mission. Send Later transmission from memory is explained on page 39.

4ADVANCED FEATURES

Make sure the unit is in standby

mode.

PreSS Memory .

The Memory indicator will light.

Place the original in the feeder.

Select the contrast and resolu-

tion.

READY 100°~ 02 30PM

DEPT CO DE OOOO KPADN

Press NO

IDepartment Code, page 36. I

READY 100% 02 30PM

*/ OUICK/SPEED/K PAD

5. Dial using either aQuick Dial key,

aSpeed Dial Code, afull number

at the built-in keypad, or aGroup.

IDo not use the handset. I

6. Press Yes

READY 100% 02.30PM

*/ QISIKp ADj START

Note: If TOO MANY STATIONS is dis-

played, you can’t store the number

you just entered.

You will have to store the rest of your

numbers later in aseperate oper-

ation or redo the whole operation

later.

7. Either

●Dial another number.

Go to step 5.

●Press Start .

The message will bestowed, amemoryre-

port will be printed, and the message will

be sent immediately.

See the notes on the next page.

Quick Dial, page 40.

Speed Dial, page 40.

Groups, page 41.

4ADVANCED FEATURES

Cautions:

1. Donotswitch thepower of f,oryour message will beerased from memory.

2. While the terminal is scanning the document, do not leave the machine.

If MEMORY OVER

CLEAR FILE? Y/N appeared onthedisplay, your document was not stored

completely because the memory was full.

●Press I Yes to clear this file.

.Press ~No to send the pages which were scanned completely before “Memory

over” appeared. Pages that were only partly scanned will not be sent.

. If you don’t press either key within 5minutes, this file will be cleared.

If you press Stop during scanning, pages already scanned will be cleared.

Redialing

In memory mode, aterminal can be redialed up to 4times (at intervals of 5,5, 10, and 5 minutes). After

each failed redial attempt, the Line Fail indicator flashes and the machine asks you to press Stop.

After all redialing attempts fail, an Error Report is printed and the message is erased from memory.

To cancel redialing, erase the document from memory with Function 67.

Page Retransmission

If ECM is enabled (Function 83), any parts of a page that were not sent correctly will be resent

automatically. However, if ECM is not enabled, the complete page will be resent; the maximum number

of retransmission attempts is 2but this can be increased to 3by service.

Address Limitations

Note that the total number of addresses stored in the machine for polling reception and memory

transmission, when added together, cannot exceed 400.

No more than 79 of these can be full telephone numbers. The rest have to be Quick or Speed Dial.

Voice Request, Turnaround Polling

These are impossible in memory mode.

1-3 Broadcasting

You can send amessage to up to 200 locations, either immediately or at aprogrammed later time.

The procedure is the same as for Memory Transmission. See page 51 (immediate) or page 39 (Send

Later).

4ADVANCED FEATURES

1-4 Confidential Transmission

If the other end has memory and the confidential reception feature, you can use confidential trans-

mission. The other end can only print the message after they enter their terminal’s programmed pass-

word (see Function 89, page 25).

For extra security, you can specify the password for the message. This personal password will

override the password that theotherterminal user has previously stored intheir machine, which would

normally be used for printing confidential messages. Co-ordinate with the receiver operator before

using this

terminal.

Notes:.

●

eature. This feature only works if the receiver is using arecent Ricoh memory facsimile

Confidential transmission can not take place if the receiving terminal has no memory, or if

the receiver’s memory is full.

Only one address can be designated, but alternative destination can be used (page 59).

Confidential transmission cannot be made from memory.

Make sure the unit is in standby mode.

1. Press Confidential (the indicator will light).

Select the contrast and resolution. Press

Place the document in the feeder.

NO twice,

READY 100% 02 30PM 4.

CONFIDENTIAL ID? Y/N

Page Counting, page 35.

Department Code, page 36.

Press Yes to confirm this pass-

word. The other end must use this

to print the message.

Either:

If you do not wish to specify apassword

for extra security, press No .Go to

step 5. 5.

Or:

For extra security, press Yes . Go to

step 3.

3. Type in the password you want to

use for this message.

Example: 7 3 6 2

READY 100% 02 30PM

ID 7362 YiN

READY 100% 02 30PM

QUICK /S PEE D/ KPAD

Dial the number.

Use aQuick Dial key, Speed Dial

Code, or full number at the built-in

keypad.

Press Start .

Note:

CONFIDENTIAL N/A

This indicates that the remote terminal

cannot receive confidential messages

(e.g., full memory, no memory, incom-

patible). The number will be redialed

after five minutes.

Press No if you made amistake.

4ADVANCED FEATURES

1-5 Transfer Request

This feature will cause adocument to be transmitted to up to 30 destinations via abroadcasting

station.

IP’71

p&!wl

The message is stored in the memory of the broadcasting transmitter and transmitted to each desig-

nated receiver sequentially.

After the end of broadcasting, aTransfer Result Report is sent from the broadcasting station to the

requesting station.

This feature can save your organization line charges if your broadcaster and end receivers are in the

same area, which is along way from you.

Notes:.

●

The ID codes of the requesting and the broadcasting stations must be identical. This code

must be agreed upon and stored using Function 62 before using this feature.

Your fax telephone number must also have been programmed, using Function 80, before

using this feature.

Only amachine with the transfer broadcasting function can be used as abroadcasting

station. Your FAX4000L can act as abroadcasting station.

If the broadcasting station is aFAX4000L, FAX95 or FAX105 (FAX105 must have optional

memory installed), it must be within the same country as your terminal.

The international dial code and country code must be added to any international numbers.

However, if the broadcaster and end receivers are all in the same country, this is not re-

quired.

Make sure the unit is in standby

mode.

Press T

cater wil

ansfer Request The indi -

Iight.

If PROGRAM OWN TEL #appears, do

Function 80 now. See page 24.

Place the document in the feeder.

Select the contrast and resolu-

tion.

READY 100C, 02 30PM

PAGES 00 KEYPAD N

Press hJo twice.

(SAF means Store And Forward)

Enter the number of the broad-

caster.

Use aQuick Dial key, Speed Dial

Code, or full number at the built-

in keypad.

Example: Quick 01

SAN FRANCISCO

QUICK# 01 YN

6. Press Yes (or press NO if you

made amistake).

READY 100CO 02 30PM

#*QUICK SPEED KPAD

7. Enter an end receiver number.

Note: If the broadcaster is aFAX4000L,

FAX95 or FAX105 (FAX105 must

have optional memory installed), you

must use the dialing method given in

Note 2 on the next page.

Use aQuick Dial key, Speed Dial

Code, Group, or full number at the

built-in keypad. See Note 1.

Quick Dial, page 40.

Speed Dial, page 40.

Groups, page 41.

See Note 2for an extra dialing method,

using Quick Dial, Speed Dial, and Groups

stored in the broadcaster.

8. Press

made

Yes (or press hlo if you

amistake).

READY ‘OOO. 02 30PM

#*QIS’KPAD’ START

9. Either:

Enter another end receiver number.

Go to step 7. Do not enter more than 30

end receivers.

Or:

Press Start

4ADVANCED FEATURES

Notes:

1. Full numbers must bedialed as follows, iftheyare international numbers.

i) International dial access code

ii) Country code

iii) Telephone number

2. If you have an up-to-date copy of the broadcasting station’s Telephone List, you can use

their Quick Dial, Speed Dial, and Groups to enter end receiver numbers.

For aQuick Dial Code: e.g., Quick Dial 01.

———.

Note: Do not press your Quick Dial key i01 , . Type in ~~] ~~] at the keypad.

For aSpeed Dial Code: e.g., Speed Dial 00.

Press ~# ~] ~j ~0- ~_Yes j.

For aGroup: e.g., Group 1. ———.

Press ~~j El ~0~ ~1‘Yes .

.--. ————

3. TRANSFER REQUEST N/A

If this is displayed, the designated broadcaster cannot transfer your message (its mem-

ory may be full, or it may not have the transfer function).

The broadcaster will be rediaied after 5minutes.

4ADVANCED FEATURES

1-6 Polling Transmission

This feature allows you to leave adocument in the feeder fora remote terminal to pick up (polling can-

not be done from memory). Reception can take place as normal after you have set up a polling trans-

mission.

Note: Polling transmission can be either free or secured.

Free polling –

Secured polling –

ID codes will not be checked. Any terminal can poll yours.

ID codes will be checked. If amachine with adifferent ID code tries to poll

your terminal, it will not succeed.

For extra security, you can specify an ID code for this message. The other

end will have to enter this code to pick up the message, instead of their

programmed ID code.

ID code, page 23.

1. Make sure that the unit is in 6. Type in the ID code that you wish

standby mode. to use for this message.

Example: 7 3 6 2 .

READY 100’% 02 30PM

SET DOCUMENT

Press polling NO .The Polling

READY 100% 02 30PM

ID 7362 YIN

Press No if you make amistake.

indicator should be lit.

7. Press Yes to confirm this

Place adocument in the feeder.

Select contrast and resolution.

READY 100% 02 30PM

PAGES 00 KEYPAD/N

4. Press NO twice.

Page counting, page 35.

Department Code, page 36.

READY 100’% 02 30PM

PERSONAL ID? YIN

Either:

If you do not wish to specify an ID code

for extra security, press No .

Go to step 8.

Or:

For extra security, press Yes .

Go to step 6.

The other end must use this code

to pick up the message. Go to

step 9.

8. READY 100% 02 30PM

CHECK IDCODE? YIN

Either:

●press Yes to select secure polling.

.Press No to select free polling.

9. Your terminal is now in polling

standby. When your terminal is

polled, it will scan and transmit

the document.

To cancel polling standby, open

the scanner and remove the

document.

READY 100% 02 30PM

ID¤~~~ KEYPAD

4ADVANCED FEATURES

1-7 Turnaround Polling

During routine transmission, if you select this feature, your terminal will automatically poll the terminal

that you are sending to and ask it to send you any documents that it has ready for you to pick up.

You will have topaylinecharges for both thetransmissionand reception of thepolleddocument. How-

ever, the overall line charges are less than for the two calls that would otherwise be needed for this

operation.

Perform the normal transmission 4. After transmission is complete,

operation: the machine goes into the polling

a) Insert the document(s). reception mode.

b) Select the appropriate resolution and

contrast.

c) Dial the other party.

d) Press Start .

When the Communication lamp

lights on the operation panel,

press Polling .

201-555-1212

A4-->A4 TRANSMIT

As transmission takes place, the

RTI or CSI of the other party

appears in the display.

5. The machine emits atone when

reception of the document is

complete.

READY 100°~ 02 30PM

SET DOCUMENT

201-555-1212

SET DOCUMENT

4ADVANCED FEATURES

1-8 Alternative Destination

During the keypad entry procedure for basic transmission, you can designate two destinations. If the

first choice of destination cannot be reached, the machine will send the message to the alternative lo-

cation. If the first destination is reached, the alternative will be disregarded. This is useful if the person

you are sending to has two fax machines.

1. Place the document in the feeder.

2. Select the contrast, resolution,

page count, and department

code.

Do not use the handset.

3. Dial.

4, Press Yes .

5. Dial the alternative destination.

6. Press start .

Note: If the first destination is busy, your unit will wait for one minute before dialing the alternative lo-

cation. If the alternative is also busy, your unit will redial the first location about four minutes

later.

Both numbers will be redialed until one of them answers, or until the limit expires (2 redials per

destination).

This feature is not available for polling, transfer request, or transmission from memory.

4ADVANCED FEATURES

1-9 Protection Against Bad Connections

For this function to work:

1)The CSI of the called terminal must be the same as its telephone number.

2) The function must have been enabled in advance by aservice technician.

Your machine compares the last eight digits of the dialed number with the last eight digits of the re-

ceived CSI. If they do not match, the message will not be sent. Spaces and pauses are disregarded.

Note: .This function removes the possibility of the telephone network connecting you to the wrong

location. However, if you dial the wrong number, the message will not be stopped. So you

should still check the RTl or CSlthat is displayed onthe Character Display and press Stop if

the wrong one is displayed.

.This function cannot be used if Closed Network (see below) is switched on.

1-10 Closed Network

This function must be switched on by aservice technician, and you must program the ID code (page 23).

Your machine will not send the message if the other end’s ID code does not match yours.

1-11 Stamp

The stamp allows you to check whether all pages of your document were received correctly at the remote

terminal. Pages received correctly will have apink circle at the bottom, if the stamp is switched on.

In memory mode, the stamp does not operate. However, after an adjustment by aservice representative,

it will operate if the document was scanned and stored successfully.

The stamp is not used in copy mode.

The stamp is on when the Stamp indicator is lit. Press the key below that indicator to switch the stamp on/

off.

1-12 G1 Mode

This unit is compatible with Group 1(N. American six-minute) terminals.

If you want to make aG1 mode transmission, do the following.

Press the resolution key unit the 4. Press IStart ] .

GI Mode indicator lights. Note that the following features cannot be

used with G1 Mode.

Place the document in the feeder. ●

●

Dial. ●

Confidential Transmission

Transfer Request

Polling

Voice Request

Protection against bad connections

Detail and fine resolution

ECM

RTI, TTI, and CSI

Closed Network

Short preamble

4ADVANCED FEATURES

1-13 Sending Abnormally Thick or Large Sheets

Using the manual feed feature, you can ex-

tend the maximum document width to A2

[23.4”] width, and the maximum document

thickness to 0.4 mm [16 roils]. Manual feed

should also be used for thinner pages than

normal.

If you wish tosendan original that is thicker

than the recommended maximum thick-

ness, you can send it as follows.

1. Push the manual feed button

while placing the document in the

feeder.

Notes: 1.Push the document in until docu-

ment feed starts.

2. Place only one sheet in the

feeder.

2. Dial the destination address, then

press Yes

3. Press Start

If you have more than one original, place it in

the feeder immediately after the trailing edge

of the previous sheet has been fed in.

A2 .S~ze

Note that two calls are needed to send avery wide original.

(see page 62 for more on Batch Transmission).

pjyiynmj

You can also transmit an original that is wider

than the document guide; fold it in half and

use the manual feed lever, as follows:

Be sure to use Memory transmission (the

Memory indicator must be lit).

Fold the original in half.

Push the manual feed button while

placing the folded document in the

feeder.

Note: Push the document in until document

feed starts.

Dial, press Yes ,and press

Start

After the original has been fed

through, place it in the feeder

again, the other side facing down.

To use just one call, use Batch Transmission

1. Store the second half of the message using Memory Transmission and Send Later (use Speed Dial

or Quick Dial or this procedure will not work).

2. Store the first half of the message using Memory Transmission, but not using Send Later.

The machine will send the first half, then the second half, without disconnecting the line.

4ADVANCED FEATURES

1-14 Batch Transmission

With batch transmission, if your machine sends amessage from memory to acertain location, and if

there are any other messages stored in the memory for that location, they will be sent on the same call.

This will cut your telephone charges.

If you wish to disable this function, please contact your service representative.

Notes:

1. No more than 5messages can be sent in one batch.

2. Batch transmission is only possible if the other end was dialed as aQuick Dial key

or Speed Dial Code.

1-15 A3 [1 1.7”] —width Transmission

If the machine at theotherend has A3 [1 1.7”] width printer paper, and if you send adocument between

10.1” and 11.7” wide, your machine will send the message without reducing its width.

This feature means that the message will be reproduced clearly at the other end. Some fax machines

cannot send wide fax messages in this way.

RECEIVING

2-1 Polling Reception

This feature allows you to call afax machine and instruct it to send you whatever documents it hason

polling standby for you to pick up.

Polling can be done immediately or at aprogrammed later time.

Polling transmission, page 57.

Notes: 1.

There must be a message ready for polling transmission at the other end.

The other end’s ID code must be the same as your programmed ID code (Function 62), un-

less:

●

The other end specifies free polling –ID codes will not be checked.

You enter a“Personal ID” fsee steD 7) —this will override your stored ID code for this

transmission only; you should enter the ID code of the machine that you want to poll.

Co-ordinate the ID codes used by the fax machines in your polling network.

You can poll up to 100 locations consecutively in one operation.

You can program up to 8operations.

The total number of polled locations over all programmed polling operations cannot ex-

ceed 400.

The total number of locations programmed for polling reception and memory transmission,

when combined, cannot exceed 400.

Normal reception can still take place even if you have programmed aPoll Later operation.

4ADVANCED FEATURES

1. Make sure thatyour machine isin

standt ymode.

READY 100% 02 30PM

SET DOCUMENT

2. Press Polling Yes .The Polling

indicator should be lit.

READY 100% 02 30PM

DEPT CO DE OOOO KPAD/N

3. Press fNO .

IDept Code, page 36 I

If you do not wish to use a

personal ID, press NO .

Go to step 9.

If you will use

press

Type

Yes .

apersonal ID,

READY 100% 02 30PM

ID●Hmm KEYPAD

nthe personal ID for

operation.

Example: 1 3 6 2 .

READY 100°6 02 30PM

ID 1362 Y/N

READY 100% 02 30PM

POLL LATER? y//N

Press No if you make amistake.

4, If you want to poll immediately,

press NO Go to step 6.

If you want to poll later, press

Yes

READY 100% 02 30PM

TIME 02 30PM KPAD/Y

5. Enter the time at the keypad.

Example: 11:30 pm

Do not use 0000 or FFFF.

8. Press Yes to confirm this ID.

READY 100% 02 30PM

*/ QuICK/Sp EED/Kp AD

9. Dial using Quick Dial, Speed Dial,

afull number at the keypad, or a

Group.

i) Type 1 1 3 0 .

ii) Press #to change AM to PM.

Do not use the handset

READY 100”% 02 30PM

TIME 11 30PM #l YIN

iii) Press Yes when the time is correct.

Or re-enter the time if you made a

mistake.

Quick Dial, page 40.

Speed Dial, page 40.

Groups, page 41.

4ADVANCED FEATURES

10. Press ‘Yes .11. Either:

●

READY 100% 02 30PM

*/ Q/s/ KpAD/s T/+RT ●

Note: If TOO MANY STATIONS is dis-

played, you can’t store the number

you just entered. You will have to

store the rest of your numbers later.

Dial another number. Go to step 9

Press Start ! .

If polling is time designated, apolling file

list will be printed and the unit will return

to standby.

If polling is immediate, the terminal will

begin to dial.

If the polled location is busy, your termi-

nal will redial up to two times at intervals

of five minutes.

Notes: 1. To cancel apreprogrammed time-designated polling reception operation, use Function 66

(see “Clearing Polling Files”).

2. POLL FILE CREATED

If this is displayed, amessage was coming in at the designated polling time or when you

pressed ~Start .Polling will begin immediately after the end of reception.

CAUTION: Send later polling files are erased automatically after polling unless there is aline

problem.

2-2 Closed Network for Reception

In aclosed network, communication can only take place between terminals which have the same ID

code (see page 23).

Aclosed network for reception will prevent unauthorized people, such as senders of junk fax mail, from

communicating with your terminal and using up your paper supply. This function is normally disabled.

Call your service representative if you are interested in this feature.

Note :This feature is not reliable for communication with terminals produced by another manufac-

turer. Authorized reception is amore reliable feature (see page 65).

4ADVANCED FEATURES

2-3 Authorized Reception

If youareconcerned about junk fax mail using up your paper supply, you can use authorized reception.

This feature allows you to specify up to 30 terminals from which you will accept fax messages; all

others will be shut out.

The following functions control authorized reception:

●Function 57 —Authorized Reception On/Off

●Function 78 —Authorized Reception List Output

●Function 85 —programming Authorized Reception

–Programming Authorized Reception –

You can specify up to 30 fax machines from which you will accept fax messages. For each terminal,

you must know the programmed RTI (if it is afax terminal made by Ricoh) or CSI (if it is another manu-

facturer’s model). If that fax terminal subsequently changes its RTlor CSl, you will have toprogram the r

new one.

Hint :You can get the other party’s RTI or CSI from the TCR (see page 89).

1. PreSS Function

Note: If aname or

displayed on

press Yes

the display is

85 Yes

telephone number is

the bottom line,

consecutively until

as shown below.

2, Enter the RTI or CSI of the fax

minal that you wish to have

cess to yours.

ter-

ac-

3. Press Yes .

Note :If CANNOT PROGRAM is displayed,

30 terminals have already been

stored.

4. Either

.Program another identifier; go to step 2.

●Press Function .

READY 100’% 02 30PM

SET DOCUMENT

ADVANCED FEATURES

–Removing aTerminal from Authorized Reception —

1. Pr(3SS Function 8 5 Yes . 3.

CSI RTI Y’c

XYZ NEW YORK

2. Press Yes consecutively until

the RTI or CSI of the terminal that

you wish to erase is displayed.

CS1/’RTl Y/c

XYZ CHICAGO

Press clear to erase the

RT1/CSl.

The next programmed RTI or CSI is dis-

played.

4. Either:

●Continue erasing – go to step 2.

●Press Function .

READY 100°6 02 30PM

SET DOCUMENT

–Switching Authorized Reception On/Off –

If you wish to receive from terminals that are not included in authorized reception, you will have to

switch authorized reception off.

I. PIQSS Function 57Yes .

The top line of the display shows the cur- 2. Press ‘Ito switch authorized

rent setting. reception on.

E!EYzl Press ‘2to switch it off.

Press Function if the setting

is correct.

READY 100% 02 30PM

SET DOCUMENT

–Printing the Authorized Reception List –

Use Function 78 (see page 95).

4ADVANCED FEATURES

2-4 Notification

If your desk isnot near the fax machine, you can’t tell when afax message has come in. However, if you

switch notification on, the fax machine will send to your desk, or any location you wish, notification

when amessage has come in (provided that you have programmed the telephone number in advance

using Function 87). This notification will be in the form of abeeping sound heard when you pickup your

desk’s telephone or fax machine handset.

Function 87 must be programmed before Notification can be switched on

–Switching Notification On/Off –

1. Press Function 5 9 Yes .

NOTIFICATION OFF

ON-1 OF F-2

The top line of the display shows the cur-

rent setting.

2. To switch notification on, press

To switch it off, press 2.

If the setting is correct, press

Function .

–Programming the Notify Terminal Telephone Number –

The notify terminal can either be:

.Afax machine or telephone on the same PBX as this machine

●Afax machine or telephone on an outside line, but not connected to aPBX at that location

Note: If afax machine is used for the notify terminal, it must have ahandset or external telephone.

4ADVANCED FEATURES

Program as follows

3. Press Yes to store the number.

REPEAT KEYPAD

4TIMES

Note

If anumber is already displayed,

either:

●TO keep the number as it is, press

I‘Yes I .

.To erase the number, press

2. Type in the telephone number at

the built-in ten-key pad.

Example: 2135558641

NOT IFY TEL# KPAD/ Y/N

21355586419~IB_~~B9S

To correct amistake:

.Press Clear to go

●press ~NO to clear

back aspace.

the whole number.

Note for PBX users:

If your machine is behind aPBX,

include the access code and a

pause before the number, if the not-

ify terminal is on an outside line.

Example: Access Code =9

Press ~9Pause/Redial I ,

then enter the number.

4. The display shows how many

times the beeper will sound.

Either:

.To keep this value, press ~Yes 1

●To change the value e.g., to 5, press

5~thenL Yes.

The value can be from 1to 9.

4ADVANCED FEATURES

2-5 Forwarding

Ifyou switch forwarding on,yourmachine will send incoming faxmessageson toanother faxterminal

(program the forwarding terminal number with Function 86 before doing the following procedure).

Notes: 1.

Confidential receptions or messages received for transfer broadcasting are not sent to

the forwarding terminal.

Messages can only be forwarded one at atime; batch forwarding is impossible.

Your TTI is not printed out on top of the pages by the forwarding terminal.

Your machine will print the message before forwarding it (PRINT FORWARD FILE will be

displayed on your machine’s display panel).

–Switching Forwarding On/off –

1. Press Function 5 8 Yes .

The top line of the display shows the cur-

rent setting.

2. To switch forwarding on,

press 1.

To switch it off, press 2.

If the setting is correct, press

Function .

4ADVANCED FEATURES

–Programming the Forwarding Terminal Telephone Number –

The forwarding terminal can either be:

●Afax machine on the same PBX as this machine.

●Afax machine on an outside line, but not connected to aPBX at that location,

Program as follows:

1. PreSS ,Function ~81 6 IYesl.

FOR WARD ING# KPAD/ Y/N

2135553761,~~~~I~S,B

Note

If anumber is already displayed,

either:

●To keep the number as it is,

●To erase the number, press

Clear .

2. Type in the telephone number at the

built-in ten-key pad.

Example: 2135553761

To correct amistake:

.Press Clear to go back aspace.

.Press No Ito clear the whole number.

Note for PBX users

If your machine is behind aPBX, in-

clude the access code and a pause

before the number, if the forwarding

terminal is on an outside line.

Example: Access Code =9

Press ~9Pause/Redial I , then

enter the number.

3. Press ~Yes I to store the number.

4ADVANCED FEATURES

OTHERS

3-1 Transfer Broadcasting

Transfer broadcasting allows your machine to be a broadcasting station in atransfer request oper-

ation (see page 54), if your ID code is the same as that of the requesting and receiving terminals.

This is an automatic procedure —any terminal that hasthe same lDcodeas you can use your machine

as abroadcaster. You do not have to be by your machine during the operation.

3-2 Speaker

The speaker can be used to Iistento the telephone Iineduring transmission, reception oron-hookdial-

ina. The sDeaker is cut off shortlv after the start of communication.

The speaker volume can be controlled with Function 55.

If thespeaker has been enabled, you will beableto hear the Iinecondition during communication. If the

line is busy, you can press Stop and begin another operation.

When the unit is in standby mode, 3.

pr13SS Function 5 5 Yes .

Repeat step 2for the trans-

mission monitor.

ON HOOK MONITOR Y’ */#

MIN >> MAX

Adjust the volume of the on-hook 4.

dial monitor while listening to the

speaker.

.Raise volume: press #.

.Lower volume: press *.

When correct, press Yes .

TRANS MONITOR y/*/#

MIN >>> MAX

RECV MONITOR y/*/#

MIN >MAX

Note: If all “>” signs disappear, the speaker volume is zero.

Repeat step 3for the recep-

tion monitor.

Press Yes to return to

standby.

3-3 Short Preamble

Short preamble slightly reduces communication charges between Ricoh terminals. Con-

tact your service representative if you are interested in this feature.

4ADVANCED FEATURES

3-4 Using Your Machine as aCopier

To make asingle copy of adocument, place the sheets in the feeder face down and press Copy .

To make more than one copy of adocument, use Function 77.

1. Make sure the machine is in 4.

standby mode.

READY 100% 02 30PM

SET DOCUMENT

z. PreSS IFunction II7 7 I~Yes .

MULTI COPY

SET DOCUMENT

3. Place the sheets in the feeder

face down.

●Shuffle the stack

●Align the edges

.Not more than 50 pages

KEY PA DI COPY

01 SETS

How many copies do you need ?

Example: 12 copies

Press 1 2 I .

COPY/N

12 SETS

Press 1No 1if you made amistake. You

can make up to 99 copies.

Press 1COPY~.

The sheets are all scanned and stored.

Then the copies are printed.

Then the documents are cleared from

memory.

3-5 ECM (Error Correction Mode)

ECM (Error Correction Mode) is arecently developed signaling system which greatly reduces the

possibility of data being lost as aresult of bad telephone lines. You should switch on ECM if you

frequently communicate over poor telephone lines. Using ECM, telephone charges are not affected,

and may even be reduced, unless you encounter a bad line. In this case, the extra signaling involved

will increase line charges but data will be transmitted much more reliably.

When transmitting from the memory, pages that are not sent correctly will be resent automatically,

even if ECM is disabled. However, ECM is amore efficient way of resending damaged data, as only the

damaged parts of the data will be resent. Also, the maximum possible number of retransmission

attempts is much higher.

After receiving using ECM, if DATA IN ECM MEMORY is displayed, your printer is jammed or out of

paper or toner. Do not switch off the machine or the data will be lost. The data will be printed after you

clear the problem (see page 96, 97 or 11 3).

Continued on the next page

4ADVANCED FEATURES

To switch ECM on or off:

1. PreSS Function 8 3 Yes .

ECM ON

ON-1 OF F-2

2. To switch ECM on, press I .

To switch it off, press 2.

If the setting is correct, press

Function .

The top line of the display shows the cur-

rent status.

3-6 User Function Keys

This machine has four user function keys, F1 to F4, located at the left of the operation panel. You can

program each of the keys to access afunction from the function list on the back of this manual.

If you useoneof the functions inthe list quite often, program it asauserfunction key. This will save you

afew moments every time you use that function.

For example, if you often do Function 51 (Communicated Page Counter) do the following.

1. Press

2. Press

Function 5 1 3.

MODE NO 51 Y/N

TOTAL #TX/RX 4.

auser function key.

Example :F4 .

MODE NO 51

PROGRAM FUN CT IO N~Y/N

Press Yes .

Press Function to return to

standby.

Then when you wish to see the communi-

cated page counter, just press F4 .

Note: Each user function key has already been programmed as follows.

If you wish to change these settings, you can.

.F1 —Printing the TCR (Function 70)

.F2 –Multicopying (Function 77)

.F3 —Programming Quick Dial and Speed Dial (Function 60)

.F4 —Not Programmed

4ADVANCED FEATURES

3-7 Reverse Order Stacking

Normally the machine prints the pages of received

messages in the order they came in.

-—

However if you wish, the machine can output the mess-

&/ l-’

age from the last page first to make it easier to distribute // /

the received messages.

This feature is also available for multicopy mode and for

printing confidential messages.

Contact your service

ested in this feature.

representative if you are inter- )f

Normally Reverse Order Stacktng

3-8 Chain Dialing

You can program parts of telephone numbers, such as area codes and country codes, using the Quick

Dial Keys and Auto Dial Codes. Then, youcanenter acombination of Quick Dial Keys, Auto Dial Codes,

and digits to dial atelephone number.

Example :

Assume that the following Quick Dial and Auto Dial have already been programmed.

.Quick Dial 01 =01181 (Overseas to Japan)

.Quick Dial 02 =3(Tokyo)

.Auto Dial 10 =555

Then, you can dial 01181-3-5557631 as follows.

When the machine asks you to dial :

Press 101!, ~021,1Auto Dial~, ~1’~Ol,then~7 ~6~~3 1

Notes: 1. This feature canalsobeused when dialing with the handset and inon-hookdial mode.

2. The Redial Key cannot be used with this feature.

3. This feature cannot be used in keystroke programs or memory transmission.

4ADVANCED FEATURES

3-9 Optional Equipment

RS-232C Interface

This is adigital interface that will allow you to connect the fax to aMacintoshTM personal computer

for use as aback-up printer.

Optional Memory Board

The machine can be upgraded with an extra 1Mbyte (73 letter-size pages of the CCITT#l Slerexe

Ietter test chart) of memory or an extra2 Mbytes (146 letter-size pages)of memory. The maximum

amount of memory permissible using memory boards is 3Mbytes, or 219 pages.

Hard Disk

The machine can be upgraded with a20-Mbyte hard disk (1 ,200 letter-size [8 1/2” x11”] pages of

the CCITT # 1 Slerexe letter test chart). If ahard disk is added, optional memory boards cannot be

used, and the basic 1Mbyte of memory inside your machine will be disabled. So the maximum

amount of memory is 1,200 pages.

Paper Feed Unit

This cassette allows you to add an extra 500 sheets of copy paper.

See page 116 for adiagram of this unit.

If you are interested in any of these, please call your local Ricoh sales representative.

5PROGRAMMING AND PRINTING REPORTS

1. PROGRAMMING

1-1 Checking the Counters

There are four counters.

Tx :number of pages the machine has transmitted –Function 51

Rx :number of pages the machine has received –Function 51

Scan :number of pages scanned (includes copy mode) –Function 52

Print :number of pages printed (includes copy mode) –Function 52

1. L.———— 11––. -.1 1–,

TX 017654

RX 016351

2. Press [Function: when you have

finished. ‘-’-

Note: If you wish to see the scan and print

counters, use Function 52.

1-2 Switching Page Count On/Off

This function allows you to instruct your terminal to batch-number multipage documents as they are

printed out at the other end (e.g., p1/3, p2/3, p3/3).

If you disable this function, the “PAGES :00 KPAD/N” prompt will not appear when you are making a

transmission, and pages will be given simple page numbers (e.g., PI, p2, p3).

Page 35 for more information

1. Press

The top

status.

r—

lFunction 151131’Yesl

IL..1 L—J ——. —J

PAGE COUNT ON

ON-1 OF F-2

line of the display gives the current

2. To switch batch numbering off,

press [21.

To switch it on, press [1 ] .

Press [Function ]if the displayed

setting is correct.

5PROGRAMMING AND PRINTING REPORTS

1-3 Switching Department Code On/Off

To track machine use, you can allocate afour-digit department code to each user. If you switch

Function 54 on, the machine will ask the user for adepartment code before each transmission or

polling, and the department codes used for each communication will be listed on the TCR (see

page 89).

If you switch off Function 54, “DEPTCODE :0000 KPAD/N” will not appear when you are polling

or making atransmission.

1. press Function 54Yes 2. To switch off department code,

press 2

To switch on department code,

press 1.

When the displayed setting is

The top line of the display gives the cur- COrlPCt, Pt’eSS Function

rent status.

1-4 Switching the Transmission Report On/Off

The transmission report is disabled at the factory.

Use this function to enable this report.

IPage 90 for more on this report I

1. Press Function 5 6 Yes .

TRANS REPORT ON

ON-1 OF F-2 I

2. To switch the report on, press

To switch it off, press 2.

When the setting is correct,

preSS Function

This top line of the display shows the cur-

rent setting.

5PROGRAMMING AND PRINTING REPORTS

1-5 Programming Quick Dial and Speed Dial

Using Quick Dial and Speed Dial, you can dial afacsimile or telephone on your terminal’s keypad by

pressing only one key (for Quick Dial) or two keys (for Speed Dial). However, you have to program the

Quick Dial key or Speed Dial Code in advance.

When you have programmed akey or code, you can use it as often as you like without reprogramming it.

Quick Dial keys –There are 32 Quick Dial keys (01 to 32).

Each key can be programmed with either:

●Two numbers, one for afax terminal and one for atelephone (see pages 30, 40 and 45 for how to use

Quick Dial keys for faxing and for phoning).

The telephone number can be the same as the fax number (for example, the fax may share aline with a

telephone). Or they can be completely unrelated.

When using aQuick Dial key, if adocument is present in the feeder, the machine will dial the fax number

stored in the Quick Dial key. If no document is present, the machine will dial the telephone number.

●Akeystroke program (see page 48) and a number (telephone only).

Speed Dial Codes —There are 100 Speed Dial Codes (00 to 99). Each can be programmed with one

number. It can be a phone or afax number.

5PROGRAMMING AND PRINTING REPORTS

●Quick Dial Key ●

1. PreSS Function 60Yes .

IQUICK# ISPEED

2. Press the key that you want to

program.

Example :Press 01 .

Press No if you pressed the wrong

key. Repeat step 2.

Notes:

1. If USED AS PROGRAM KEY is

displayed, this key already

contains akeystroke program.

Either:

.Erase the program —preSS

Clear .Go to step 3.

. Choose another key —Press

No Go to step 2.

●Store anon-fax telephone

number —Press Yes ,then

No Go to step 6.

2. If FAX # 01 Y/N/C and a fax

number is displayed, this key

is already programmed.

Either:

.Go on to program the tele-

phone number and label –

Press Yes . Go to step 6.

●Delete the number —press

Clear .Go to step 3.

. Choose another key —Press

No Go to step 2.

3. Enter the number at the built-in

ten-key pad. This must be a fax

number.

Note: If you do not want to store afax

number, press No and go to

step 6.

Example: 2135558632

To correct amistake:

–Press Clear to go back one space.

—Press No to clear the whole number.

Note for PBX users:

If your machine is behind aPBX, you will

need to include the access code and a

pause before the number, if the number is

en an outside line.

Example: Access Code is 9

Press 9Pause/Redial

Then enter the number.

Notes:

1. For international numbers, you

must place apause after the

country code. Use the Pause/

Redial key.

2. If you are going to use the num-

ber as abroadcaster or end re-

ceiver in aTransfer Request

operation at any time, you may

have to enter the international

dialing code, then apause, then

the country and area codes, then

apause, then the number. See

the bottom of page 54 for more

information.

5PROGRAMMING AND PRINTING REPORTS

To store the number, press

Yes , .

FAX # 01 YIN

SET TEL# FOR TALK?

Either:

. If you wish to program atelephone

number, press Yes . Go to step 6.

●Press NO .Go to step 8.

Enter the number at the ten-key

pad, as in step 3.

This must be a telephone num-

ber, and not afax number.

Note: If you do not wish to store atele-

phone number, press No and go

to step 8.

Example: 2135559368

To store the number, press

Yes .

QUICK# 01 YIN

PROGRAM LA BEL7

If you do not wish to label the

Quick Dial key, press NO .Go

to step 11.

If you

press

wish to enter alabel,

Yes .

10.

11.

Type in the label. See Note 1

below for details.

Example: HEAD OFFICE

If you made amistake, see Note 2below

for editing features.

Notes:

1. For letters (A-Z); use Quick Dial

Keys 01 to 26. For numbers (O-

9), use the operation panel’s

ten-key pad. For an ‘&’, press

Quick Dial 27. For aspace,

press Quick Dial 28. For punc-

tuation marks and other sym-

bols, press Quick Dial 32, con-

secutively until the symbol you

need appears, then press Quick

Dial 31.

2. Move cursor: Quick Dial 31

Backspace: Quick Dial 30

Delete cursor character:

Quick Dial 29

Insert :See ‘RTI’ (page 20).

To store the label, press

Yes .

QUICK# 01 Y

PROGRAMMED

Either:

●

To program another key or code, go to

step 2.

If you have finished programming,

press Function

Print aTelephone List (Function 71)

and keep it near the machine.

After programming aQuick Dial Key, attach ablank Quick Dial Label from the accessories above the

appropriate key on the keypad and write the name of the destination on this label.

5PROGRAMMING AND PRINTING REPORTS

●Speed Dial Code +

PreSS Function 6 0 Yes

lQUICK# HSPEED I

Press Speed Dial

SPEED# ¤~ KPAD N

Enter the code that you want to

program.

Example :Press O0.

Press No if you entered the wrong

code. Go to step 2.

[

INotes:

If SPEED # 00 Y/N/C and a

number is displayed, this code is

already programmed.

Either:

Erase the number –press

Clear Go to step 4.

Choose another code —press

No .Go to step 3.

Type in the number at the key-

pad.

Example: 2135557362

To correct amistake:

–Press Clear to go back one space.

—Press No to clear the whole number.

Note for PBX users:

If your machine is behind aPBX, you will

need to include the access code and a

pause before the number, if the number

is on an outside line.

Example: Access Code is 9.

Press 9Pause/Redial .

Then enter the number.

rNotes:

1. For international numbers, you

must place apause after the

country code. Use the Pause/

Redial key.

2. If you are going to use the num-

ber as abroadcaster or end re-

ceiver in aTransfer Request

operation at any time, you may

have to enter the international

dialing code, then apause, then

the country and area codes, then

apause, then the number. See

the bottom of page 54 for more

information.

To store the number, press

Yes .

SPEED# 00 Y, N

PROGRAM LABEL?

Program alabel. See steps 8, 9,

and 10 on the previous page.

Either:

●To program another code or key, go back

to step 2.

●Press Function if you have finished

programming.

Print aTelephone List (Function 71) and

keep it near the machine.

5PROGRAMMING AND PRINTING REPORTS

Editing aQuick Dial Key or Speed Dial Code

If you want to change or delete any of the numbers that you programmed previously, do the fol-

lowing.

●Quick Dial Key +

PreSS Function 60Yes .

CIUICK# ISPEED

Press the key that you want to

program.

Example :Press 01 .

FAX # 01 Y/N/C

2135558632

Press No if you pressed the wrong

key. Repeat step 2.

Note:

If USED AS PROGRAM KEY appears,

either:

●Erase the program —Press

Clear .Go to step 4. Note that any

telephone number and label are

also cleared from this key.

. Choose another key —Press

No .Go to step 2.

.Store or edit anon-fax telephone

number —Press 1Yes .

Go to step 6.

Either:

4. Enter the new fax number at the

built-in ten-key pad. Observe the

rules given in step 3 on page 79.

Example: 2015557468

FAX # 01 KPADI YIN

2015557468~U19DI,~~9

Notes:

1. To correct amistake:

—Press Clear to go back one space.

—Press No to clear the whole number.

2. If you do not want to program anew fax

number into the key:

—Press No .

–Go to step 7.

5. To store the number, press

Yes .

The telephone number stored in this key is

now displayed.

FAX # 01 Y/N

SET TEL# FOR TALK?

●Press Yes if you want to keep the fax 6. Either:

number. Go to step 6. . If you wish to program atelephone num-

.clear tt-lenumber —press ,Clear .her, press , Yes

.Press NO .

5PROGRAMMING AND PRINTING REPORTS

7. Enter the new telephone number 10. Type in anew one. Press Yes to

at the ten-key pad, as in step 4. It store it.

must not be a fax number.

Example: 2015556487 OUICK# 01 Y

PROGRAMMED

TEL # 01 KPAD/ Y/N

1111. Either:

●

8. Tostorethe number, press Yes .●

QUICK# 01 YfN

PROGRAM LABEL?

9. Either:

. If you do not wish to reprogram the label.

press No .Go to step 11.

●press Yes .

Edit or program another number. Go to step 2.

If you have finished, press Function .

Print aTelephone List (Function 71) and

keep it near the machine.

5PROGRAMMING AND PRINTING REPORTS

+Speed Dial Code +

PreSS ‘Function ,6] [ OJes ~.5.

.—— To store the number, press Iyes

QUICK# 9SPEED SPEED# 00 YIN

PROGRAM LABEL?

Enter the code that you want to 6.

edit.

Example :Press jSpeed Dial i~OIOI .

Press [No Iif you entered the wrong

code. Repeat step 2.

Press rclear to erase the num-

ber.

Enter the new number at the built-

in keypad.

Observe the rules given in step 3

on page 79.

Example: 2015557468

Notes:

1. To correct amistake:

—Press Clear to go back one space.

—Press No ito clear the whole number.

2. If you do not want to program anew num-

ber into the code:

Either:

Reprogram the label –press I Yes ] .

Keep the label the same —press No

and go to step 8.

See steps 8, 9, and 10 of Quick

Dial Code programming (page

80) for details on how to edit the

label.

Either:

—

To reprogram another key or code,

go back to step 2.

If you have finished programming,

press 1Function ,. Print aTelephone

List (Function 71) and keep it near the

machine.

—Press ~No .

–Go to step 6.

5PROGRAMMING AND PRINTING REPORTS

1-6 Programming Groups

You can designate more than one destination for broadcasting using the memory, polling reception or

transfer request. If you regularly broadcast, poll or transfer to the same group of destinations (for

example, your branch offices), it may be convenient for you to be able to designate all these destina-

tions with only afew keystrokes. This can be done with preprogrammed groups.

You can program up to 9groups. Each group may contain as many destinations as you want.

However, agroup with more than 30 stations cannot be used for transfer request, agroup with more

than 100stationscannot be used for polling reception, and a group with more than 142stationscannot

be used for memory transmission.

Only ten full telephone numbers can be stored in groups.

The following procedure applies both to programming new groups, or modifying existing ones.

1, PreSS Function 6IYes .

GROUP NO H1-9

2. Enter the group number that you

want to program or edit.

Example: Group 1, press 1

4. Type in the label, or edit the dis-

played one. The method is the

same as for the RTI, TTI, and

Quick Dial key labels.

Example: DISTRIBUTORS

GROUP NO 1YN

PROGRAM LABEL? 5. Press Yes to store the label.

3. Either:

.If YOU do not want to program a

label, press No .Go to step 6.

●If you want to program or modify the label,

press Yes .

GROUP NO 1

OUl CK/SPEED/KPAD

5PROGRAMMING AND PRINTING REPORTS

6. Enter anumber that you wish to 7. Either:

store in or erase from the group. ●

Either: ●

●

Quick Dial Key (fax no. only): e.g.,

press ~01 I .

Speed Dial Code: e.g., press

!SPeed Dial ‘!0’ 0.

Full number: Type it at the built-in

ten-key pad.

Follow the rules in step 3 on page 79.

Example: ISpeed Dial ~O0I .

IGROUP NO 1Y/NIC

SPEED# 00

Press NO] if you entered the

wrong number. Repeat step 6.

Store this number: press Yes .

Remove this number from the group:

press Clear .

See Note 2.

8. Either:

.Continue programming: go to step 6.

. If you have finished, press Function .

Print aTelephone List (Function 71) and

keep it near the machine.

Notes:

1. One of the following messages will be briefly displayed.

PROGRAMMED –the number has been stored into the group.

#NOT PROGRAMMED – no telephone number has been allocated to this key or code.

LONGHAND #’S FULL –you tried to program afull telephone number into the group

but there are already ten telephone numbers used in groups.

Either delete an unwanted telephone number from all the

groups, or program the new number as aSpeed Dial Code or

Quick Dial Key (Function 60) before storing it in agroup.

2. One of the following messages will be briefly displayed.

CLEARED –this number has now been taken out of this group.

NOT IN GROUP –the number that you wanted to clear was not in the group.

5PROGRAMMING AND PRINTING REPORTS

1-7 Clearing aPolling File

To cancel apreset poll-later reception program, first study the Polling File List (Function 72)and deter-

mine the file number of the program that you want to cancel. Then carry out the following procedure.

1. PreSS Function 66Yes 3. Press Yes .

An updated Polling File List is

printed and the machine returns

to standby.

2. Type in the file number to be Note:

erased. If NO FILE EXISTS is displayed, you

instructed the machine to delete afile that

Example: File No. 1, type 1.does not exist. Try again from step 2.

FILE NO 1ylN

CLEAR FILE?

Notes:

Press No if you typed the wrong number.

1-8 Switching TTI On/Off

If you disable TTI, your TTI and date, time, and page number will not be printed at the top of pages

received at the other end. You may wish to disable TTI if you want the other end to receive an exact

unmarked replica of the original.

1. Press Function 8 2 Yes .2. To switch TTI off, press 2.

To switch TTI on, press 1.

TTI ON Press Function ,if the displayed

ON-1 OF F-2

IIsetting is correct.

The top line of the display shows the

current setting.

5PROGRAMMING AND PRINTING REPORTS

1-9 Clearing aMemory File

To make room in the memory for adocument that you want to store, or for aconfidential message you

may be expecting, you may erase some lower-priority documents using the following procedure.

Before erasing afile, you might wish toviewthe contents of that file to check whether you really want to

erase it. To do this, use Function 75 (see section 1-10 at the bottom this page).

PtWSS Function 16 7 I Yes . 3, Press Yes .

r1An updated SAF File List is

FILE NO Inm KEYPAD Iprinted and the machine returns

IIto standby.

Type in the file number to be Notes:

erased. Refer to the latest SAF ●

File List if you need to know the

correct file number.

●

Example: File No. 1, type O0 1 .

If NO FILE EXISTS is displayed, you

instructed the machine to delete afile

that does not exist. Try again from step 2.

You cannot erase aconfidential file. If

you try, the machine will go back to step 2

automatically.

FILE NO 001 Y/N

CLEAR FILE7

Pressi No if you typed the wrong number.

1-10 Printing the Contents of aMemory File

If you want to see the text of adocument that you stored in aparticular memory file, do the following.

PreSS ~Function 7 5 Yes

FILE NO ■nm KEYPAD

Type in the number of the file that

you want to see. Refer to the latest

SAF File List if you need to know the

correct file number.

Example: File No. 1, press ~O0 1 .

3. Press copy .

The contents of the file will be

printed.

Notes:

If NO FILE EXISTS is displayed, you

asked the machine to print afile that

does not exist. Go to step 2.

You cannot print aconfidential file using

Function 75. The machine will go back to

step 2. Also, you cannot print amessage

that was sent to your machine for trans-

fer broadcasting.

FILE NO 001 COPY/N

Press’ Nolif youenteredthewrong number.

5PROGRAMMING AND PRINTING REPORTS

2. AUTOMATICALLY PRINTED REPORTS

2-1 TCR (Transaction Confirmation Report)

This report gives details on each communication made by your terminal. It is automatically output

every 35 communications. Automat icTCR output can be enabled or disabled by aservice technician.

TCR

**********

Your machine’s ID is here : RTI, TTI, CSI, SELF NO. (MAR 01’9108:30 AM)

***** ***** ***** ***** ***** ***** ***********************************************~

*DATE START

*TIME

~MAROI 08 30AM

REMOTE TERMINAL MODE TIME RESULTS TOTAL DEPT FILE

IDENTIFICATION PAGES CODE NO

RICOH CORP G3EF >RMC 00’15” OK 01 0001 F-001

Ttt

See See See

below below below

TX 000005 RX 000006

***** ***** ***** ***** ***** ***** ************************************************

Mode: R:

Results: OK:

File No.: P:

Footnote: TX:

RX:

Receive

Transmit

Standard Resolution

Detail Resolution

Fine Resolution

Confidential

ECM

Memory

Reduction

Transfer

Batch Transmission

Successful Communication

Error occurred

ID Codes did not match

No fax connection

Polling File number

Memory File number

Total number of transmitted pages

Total number of received pages

These symbols apply to all reports.

5PROGRAMMING AND PRINTING REPORTS

2-2 Error Report

When aproblem occurs during transmission or reception, this report is automatically printed.

Check the report and retransmit those pages that were not sent. For pages not received, contact the

remote location and request aretransmission.

Keep these reports as they may be useful for aservice technician.

Error report output can be enabled or disabled by aservice technician.

The following report means that the machine sent four pages but there were errors during the first two

pages.

ERROR REPORT

***************

Your machine’s ID is here : RTI, TTI, CSI, SELF NO. (MAR 01’9108:30 AM)

***** ***** ***** ***** ***** ***** ***********************************************$

;DATE START REMOTE TERMINAL MODE TIME RESULTS TOTAL DEPT FILE x

*TIME IDENTIFICATION PAGES CODE NO. *

~MAR 01 0830AM *

RICOH CORP. G3EST 00’40” E04 1234 *

IERROR MESSAGE *

*PAGE(S) NOT TRANSMITTED *

*ERROR CODE(S) *

***** ***** ***** ***** ***** ***** ************************************************

P-ol ,P-02,

0-07,0-07

2-3 Transmission Report

If Function 56isswitched on, the transmission report will be printed when atransmission is successful.

The format of the report is similar to that of the error report, except for the error message.

5PROGRAMMING AND PRINTING REPORTS

2-4 Transfer Result Report

After the end of atransfer transmission, the broadcasting station sends you this report. The report lists

the telephone numbers of the broadcasting station and the end receivers, and indicates whether each

transmission was successful or not. Retransmit pages that were not transmitted, either directly or

through another transfer.

The format of the report will vary according to the type of machine that is being used as abroadcaster.

If your machine is the broadcasting terminal, it will print the report if it cannot send it to the transfer

requesting terminal (e. g., due to abusy line). The report asks you to send the report manually, and the

telephone number is given. See below for an example.

TRANSFER STATION REPORT (MAR 01 ’91 08:30 AM)

***** *********************************

TRANSFER FAX XYZ COMPANY

2165559833 Broadcasting machine (your machine)

TIME REQUESTED 103OAM

REMOTE TERMINAL TOTAL RESULTS PAGES NOT

IDENTIFICATION PAGES TRANSMITTED

QUICK DIAL 01 02 OK

SPEED DIAL 00 01 EPol--

## UNABLE TO TRANSMIT THIS REPORT TO TRANSFER REQUESTOR

PLEASE RESEND TO FAX NO 213-5556381

Transfer Requesting Terminal

2-5 New Polling File Report

This report isprinted automatically after you program themachine for polling reception. It gives the file

number, time of polling, and destinations (including any Group numbers you used).

The polling reception report can be output after polling has finished. This option can be enabled ordis-

abled by your service representative.

Polling reception reports output after apolling operation may have’’E’’followed byacode in the Result

coulumn and a message printed at the bottom. This code and message indicate that aproblem oc-

curred. The codes are explained below.

Code

Message IExplanation

Hang up or Line Fail The remote terminal hung up or had no

message on polling standby, or there was a

line problem.

Busy The remote terminal was busy.

No Answer The remote terminal did not answer.

4No Facsimile Connection The remote machine was not afacsimile

terminal

5PROGRAMMING AND PRINTING REPORTS

POLLING RECEPTION REPORT

************************

Your machine’s ID is here : RTI, TTI, CSI, SELF NO. (MAR 01’9108:30 AM)

*****************************************************************************$

;FILE FILE TYPE DEPT. RESULTS GROUP REMOTE TERMINAL I

~NO. CODE IDENTIFICATION *

*1 POLL LATER 08:30AM 1234 E, 1)2)3)4)5) 1QUICK DIAL 01 *

~REASON FOR ERROR

*1) HANG UPORLINEFAIL

~2) BUSY

*3) NO ANSWER

;4) NO FACSIMILE CONNECTION

1) 1 RICOHCORP, *

REMAINING CALL CAPACITY 192 *

******************************************************************************

2-6 NewFileReport

This report is printed immediately after you store adocumentin memory. It gives the file number,

time offending, and destinations (including any Group numbers you used).

2-7 Memory Transmission Report

If Function 56 is on, this report is automatically printed after every memory transmission, whether it

was successful or not.

For your reference, asample of the stored message can be printed below the report if the transmission

failed. If you wish to enable this feature, call your service representative.

If the transmission failed, an error message may also be printed. The messages are the same as those

for the New Polling File Report (see item 2-5 on the previous page).

Note: Occasionally, afractional number will appear in the Pages column. For example, 1/2 means

that two pages were stored but only one could be sent.

2-8 Power Failure Report

If the power fails or is switched off, all documents stored in the memory (including forwarding files,

transfer files, confidential and substitute receptions, and any ECM received data) will be erased.

When power is restored, apower failure report is printed, informing you of the files that were lost.

Notes: .Check the File Type column. If there are any files given as FORWARDING, TRANSFER,

CONFIDENTIAL RX, SUBSTITUTE RX, or ECM FILE, areceived fax message was erased

(substitute reception is explained in the “Receiving Fax Messages” section). To find out

who sent these files so that you can ask them to resend, look in the Remote Terminal

Identification column.

●For an explanation of the Pages column, see item 2-7 above (Memory Transmission Re-

port).

. If there is an Ein the Result column, the communication failed but the message was still

stored. The code after the Ehas the same meaning as for the Polling File Report (see item

2-5 on the previous page).

5PROGRAMMING AND PRINTING REPORTS

USER-INITIATED REPORTS

3-1 TCR

You may print the TCR at any time, using Function 70.

PreSS Function 7 0 Yes . 2. Press COPY

IMODE NO 70 COPY/N

FOR TCR PRESS

Note: Press Function if you entered

the wrong number.

3-2 Telephone Lists

These lists contains all information concerning preprogrammed Quick Dial keys, Speed Dial codes,

groups, and full telephone numbers used in groups. You should print these lists whenever you change

your directory of preprogrammed telephone numbers. The Quick Dial and Speed Dial lists also show

what groups each programmed telephone number is contained in.

PreSS Function 7 1 Yes . 4. If you want to see the Quick Dial

MODE NO 71 YIN

TELEPHONE LIST?

Note: Press Function if you entered

the wrong number. 5.

Press Yes .

ALL LISTS? COPY/N

Either:

. If you want all lists, press Copy .Goto

step 8.

●If you only want one or two of the lists,

press No .7.

SELECT LISTS Y/N 8.

QUICK DIAL LIST?

List, press Yes .

Otherwise, press INO ‘ .

EE5Erl

Repeat step 4for the Speed Dial

List.

SELECT LISTS Y/N

GROUP DIAL LIST?

Repeat step 4for the Group List.

COPY

PRESS COPY

Press COPY~.

The reports you selected are

printed out, then the machine

returns to standbv.

.— .

5PROGRAMMING AND PRINTING REPORTS

3-3 Polling File List

You may print information on a selected program or on all polling reception programs still in memory

with Function 72.

PreSS IFunction 7 2 Yes .

ALL FILES? coPY/ N3. Enter the number of the file that

you wish to see.

Example: File 3

To list information on all polling files, go to Press ~3.

step 4.

Press

FILE NO ,KEYPAD If you made amistake, press No .

4. Press ~COPY .

3-4 Program List

To list information on your keystroke programs, do the following.

PreSS IFunction jI71 r3, ~Copy_ .

..—

3-5 SAF File List

You may print information on any one document stored in the memory, or on all stored documents.

For an explanation of the Pages column, see “Memory Transmission Report” on page 92.

Press I-Function , I 71 ~4‘~Fei–” .

r3.

PzEzEl

To list information on all memory files (ex-

cept confidential ones), go to step 4.

Press rNOj.

!—.

Enter the number of the file that

you wish to see.

If the number is less than 100,

for example “27”, type “027”.

Example: File 3

Press ~O-~~0]’3 .

FILE NO 003 COPYIN

FILE NO. ¤E~ KEYPAD

If you made amistake, press No .

Press COPY .

Note:

Information on confidential files, or

messages sent from another terminal for

your machine to broadcast (transfer

broadcast files) will not be printed.

5PROGRAMMING AND PRINTING REPORTS

3-6 Authorized Reception List

To print alist of fax terminals selected for authorized reception, do the following.

1. PreSS Function 7 8 copy

AU THC)RIZED REC LIST

AUTHORIZED RECEPTION LIST

***** *************************

Your machine’s ID is here : RTI, TTI, CSI, SELF NO. (MAR 10’9109:00 AM)

*REMOTE TERMINAL REMOTE TERMINAL

*REMOTE TERMINAL ~

*IDENTIFICATION IDENTIFICATION IDENTIFICATION ~

*01 RICOH CO LTD 11 21 *

f02 *

RICOH TOKYO 12 22 *

*03 RICOH USA 13 23 *

*04

*2465551371 14 24 *

*05 *

*RICOH EUROPE 15 25 *

*06 RICOH FAX DESIGN 16 26 *

:07 *

RICOH AOYAMA 17 27. *

*08 CHICAGO OFFICE 18 28 *

~09 19 29: I

~10 20 *

30 *

***** ***** ***** ***** ***** ***** ***********************************************:

6LOOKING AFTER THE MACHINE

1. REPLACING PAPER

When the Add Paper 1indicator islit, theuppercassette is empty. When the Add Paper 2indicator islit,

the optional lower cassette is empty.

To refill acassette:

1. Take out the cassette.

(Raise the end slightly, then slide it out

gently.)

2. Open the lid.

3. Bend the new stack of paper afew times.

4. Load paper into the cassette.

Note : . True up the edges of the stack.

. If you want to use adifferent size of

paper, call service to have the cas-

sette and sensors adjusted.

.Do not fill up past the load limit

marker (~).

5. Close the lid and replace the cassette.

6LOOKING AFTER THE MACHINE

2. REPLACING TONER

When the Add Toner indicator starts to blink, thetoner cartridge is almost empty. Youwill be able

to make 100 more copies before you have to change the cartridge.

When the Add Toner indicator remains lit, it is

time to install anew toner cartridge.

1. Take out the cassette.

2. Open the right cover

(Pull up the lever on the cover).

3. Swing down the toner cartridge by pulling

it down from the top. Then remove the car-

tridge from the development unit.

4. Take anew cartridge and shake it,

Do not remove the seal yet.

6LOOKING AFTER THE MACHINE

Fit the pegs on the sides of the cartridge

into the slots in the sides of the develop-

ment unit.

Rotate the cartridge up until it snaps into ~

position mII

7. Fit the handle onto the pin on the bottom

left of the cartridge.

Note: There are two possible types of

handle, as shown in the diagram.

8. Turn the handle clockwise to remove the

seal until you see the yellow band on the

seal.

Then, remove the handle.

9. Close the cover and replace the paper

cassette.

Turn until you see the ye~band.

‘, L

., ,..1!

11’,

IL “

“/l-’p

‘, .

,. ,,

-, , ‘? ,@

—

6LOOKING AFTER THE MACHINE

3. REFILLING THE STAMP

When the stamp mark becomes

1. Remove the document tray.

2. Open the scanner cover.

pale, refill the stamper as described below.

Add no more than 2drops of ink to the

center of the stamp.

Let the ink soak in.

Caution :Don’t drink the ink.

Close the

ment tray

cover and put back the docu -

6LOOKING AFTER THE MACHINE

4. REPLACING THE MASTER UNIT

When the Replace Master indicator blinks, the master unit needs replacing. Also, if the copy

quality has deteriorated, the master unit may need to be changed.

To replace the master unit.

1. Open the upper unit by pushing the upper unit release button.

Ur.xxwUrrit

-.., Releese

—

-.. _.\--

/‘-

/.1-;- -~;. ‘s

--:- ——_ —7

:>. ::..-

-f ,

--’

‘‘=----- :.~. .

—

LA’: ‘- ‘--

Button

---

----- ---

2. While holding down the green master unit

release lever, slide out the master unit (lift

the green ledge as shown in the diagram).

3. Remove the two wedges from the new mas-

<. /

“,“

“,/

:“:,>

.4-

fi /.

i= ~$.:

t&!111] ,)--

+s$$$$$s$$P,,,,‘+

Master Unit Release

Master Unit Lever (Green)

ter unit.

NewMaser unit @

1JLJ

4. Slide in the new master unit along the

guides.

Caution: Do not remove the polyester

cover at this time.

100

6LOOKING AFTER THE MACHINE

5. Push down on the bright green areas of

the master unit to make sure each side is

locked.

6. Take off the polyester cover that protects

the master.

Caution: Do not touch the belt surface

and avoide exposing it to light.

7. Close the upper unit.

8. Press the Function key then enter 88.

9. Push Yes .

10. Push Yes . The machine resets the

master belt counter.

Green Area AMaster

MODE NO 88 YIN

REPLACED MASTER?

Note : If you have aservice contract with your dealer, and if you would like to have the master

unit changed because of poor copy quality, call your service representative.

For normal master unit replacement (When the indicator blinks), the machine will call for

service automatically.

101

6LOOKING AFTER THE MACHINE

5. REPLACING THE CLEANING UNIT

When the Cleaning Unit indicator starts blinking, the cleaning unit is almost full of used toner. You can

make 100 more copies before the indicator will remain lit and the cleaning unit must be replaced.

Open the upper unit by pushing the upper

unit release button.

Note :Wear the provided gloves.

While holding down the green master unit

release lever, slide out the master unit (lift

the green ledge as shown in the diagram).

Caution: Do not touch the belt surface.

3. To protect the master surface, put the mas-

ter unit on a flat table and put asheet of

paper on the master unit.

Master unit Release I

II\J

.> /’

.Table

‘1’

102

6LOOKING AFTER THE MACHINE

4. Push in the cleaning unit release lever in

the direction of the arrow and take out the

cleaning unit.

Cautons: 1. Take out the cleaning unit

slowly to prevent used toner

from falling into the machine.

2. Do not tip the cleaning unit

upside down or used toner

may come out.

3. Do not incinerate waste

toner. Toner dust may cause

flashback when exposed to

open flame.

5. Carefully clean the charge corona wire with the cleaning pen provided in the cleaning kit.

See procedure 7 on page 109 for more details on how to do this.

6. Change the ozone filter. Anew filter is provided in the cleaning kit. See page 110 for more details on

how to do this.

7. Wipe the registration roller with the cloth provided inthecleaning kit. See procedure80n page 109 for

more details on how to do this.

103

6LOOKING AFTER THE MACHINE

8. Remove the wedge from the new clean-

ing unit.

9. Install the new cleaning unit. Make sure

that the lever moves back to secure the

front end of the cleaning unit.

Caution: Do not install the cleaning unit

the wrong way round.

The side with decals must face

down when the upper unit is

closed.

10. Slide in the master unit along the guides.

Caution: Do not touch the master belt

surface.

11. Push down on the bright green areas of

the master unit to make sure each side is

locked.

12. Close the upper unit.

t-lg

After changing the cleaning unit, do the maintenance procedures listed in the “User Maintenance

Procedure” section of this manual (excluding procedures in section 6-2 which you have done

already on the previous page).

104

6LOOKING AFTER THE MACHINE

6. USER MAINTENANCE PROCEDURE

To ensure that your terminal continues to operate smoothly, some simple maintenance is required.

This entails cleaning afew components and replacing the ozone filter. These procedures should be

done every time your change the cleaning unit.

When it is time to change the cleaning unit, the display panel will show “REPLACE CLEANING KIT”.

For your convenience, amaintenance kit is provided with each new cleaning unit.

The components that require cleaning are illustrated below.

Detailed procedures follow the illustrations.

6-1 Document Feed Section

Clean the machine by using the cleaning pen and cloth provided.

Before cleaning the machine, dampen the cleaning cloth.

First, switch off the power.

1. Remove the Cassette, Document Tray and Copy Tray

Document Tray

105

6LOOKING AFTER THE MACHINE

Il. Open the Scanner Cover

To open the scanner cover, please push the scanner release button.

I~Scanner Cover

1Separation Roller

2RI Pressure Roller

1. Separation Roller

Wipe the separation roller

with the damp cloth while rotating it.

‘-’’../

2. RI Pressure Roller

Wipe the RI pressure roller

(all three segments) with the damp

cloth while rotating it.

106

6LOOKING AFTER THE MACHINE

3White Plate

4RI Roller

5Document Feed Roller

and Pick-up Rollers

6Exposure Glass

3. White Plate

Wipe the white plate with the cleaning

pen.

,/<fO”#’ ‘

“r @

-’ ‘

1[!

‘r’

‘~)

Jt,,/ (

‘< “/’” /

,/ +,. .m ‘

,, =4’ ~y-

., .’ ,‘\

5. Document Feed and Pick-up Rollers

Wipe the document feed and pick-up

rollers with the damp cloth while

rotating them.

Note: Be careful not to damage the S1

actuator.

:rwq /“ /

‘‘$

—

/“’”

4’ 4/’ ‘//

d. ./

~.> ‘ ‘

., ,

,/’

.“ S\ Actuator

4. RI roller

Wipe the R1 roller with the damp cloth

while rotating it.

Note: Be careful not to damage the S2

actuator.

,<y+ /-----’

S2 Actuator

6. Exposure Glass

Wipe the exposure glass with the

cleaning pen.

Ill. Close the Scanner Cover

107

6LOOKING AFTER THE MACHINE

6-2 Inside of the Machine

1. Remove the master unit, old cleaning unit and ozone filter.

Open the upper unit by pushing the upper unit release button.

Slide out the master unit (see page 100).

Note: Do not tip it upside down, or the used toner inside may spill out.

Remove the cleaning unit (see

Remove the black ozone filter.

page 102).

108

6LOOKING AFTER THE MACHINE

Il. Clean the Inside of the Machine

7. Charge Corona Wire

“w7

//h A-1

III n=-%!ELf

J[ Ir mn-lJ-

--s!3Ill

II 11 II w

Carefully wipe the wire with the

cleaning pen.

ChargeCoronaWire

8. Registration Roller

1. Lift up the registration pressure

roller.

2. Clean the registration roller with the

damp cloth while rotating it.

Note: Be careful not to damage the

registration sensor actuator.

Registration Pressure Roller

Registration Roller

109

6LOOKING AFTER THE MACHINE

Ill. Install the new cleaning unit, master unit and ozone filter

1) Instal the new ozone filter.

New Ozone Filter

2) Install the new cleaning unit. (see page 102)

3) Install the master unit. (see page 100)

4) Close the upper un

6-3 Paper Exit Section

1. Clean the hot roller str

ppers

1) Pull the exit cover lever and open the exit

cover (on the left side of the machine).

2) Wipe the five plastic strippers with the

cleaning pen.

Note: Do not touch them directly

because they may be hot.

3) Close the exit cover.

Il. Install the Document Tray, Copy Tray and

Cassette.

Exit

Stripper

Switch on the power.

110

MEMO

111

7SOLVING PROBLEMS

OClear Original

OClear Copy

oLine Fail

1. DOCUMENT JAM

OClear Original

1. Press the scanner release button.

Open the scanner.

2. Carefully take out the jammed original.

Do not leave any pieces inside.

.This Page

●Pagel13

●Pagel18

●Document Jam

Adefective or non-recommended document type may cause ajam. ●Pages 28 and 29.

112

7SOLVING PROBLEMS

2. COPY JAM

When the Clear Copy indicator is lit, copy paper is jammed in the printer.

There are five possible locations:

●Cassette entrance

●Below the upper unit

●Copy feed-out area

●Lower cassette entrance (for machines with the optional lower paper feed unit)

●Lower cassette guide plate (for machines with the optional lower paper feed unit)

A. Cassette Entrance

1. Remove the cassette.

2. Gently pull out the misfed paper. Do

not leave any pieces inside.

3. Replace the cassette.

113

7SOLVING PROBLEMS

B. Below the Upper Unit

1. Press down theupperunit release but-

ton to open the upper unit.

2. Open the upper unit.

3. Pull out the jammed paper carefully by

the leading or trailing edge, or by the

center if both edges are jammed.

If the leading edge is jammed in the

fusing unit, open the copy feed-out

cover before clearing the jam.

Cautions: ●Do not touch the fusing

unit. It is hot.

●Do not touch the master

belt.

. Any toner on the paper

will not be fixed to the

paper.

Be careful not to get your

hands or clothing dirty.

4. Close the upper unit.

114

7SOLVING PROBLEMS

C. Copy Feed-out Area

1. Remove the copy tray.

2. Open the copy feed out cover.

3. Gently pull out the misfed paper. Do

not leave any pieces inside.

4. Close the cover and replace the

tray.

115

7SOLVING PROBLEMS

D. Lower Cassette Entrance

1. Remove the lower cassette.

Note :The lower cassette and op-

tional paper feed unit shown

here is the optional paper

feed unit described on page

74.

2. Gently pull out the misfed paper. Do

not leave any places inside.

3. Replace the cassette.

E. Lower Cassette Guide Plate

1. Open the front cover,

Option61 Paper Lowe; Cassette

Feed Unit

.=_——_—

‘UI

,.—–—7——

116

7SOLVING PROBLEMS

2. Pull down the blue lever to open the

guide plate.

3. Gently pull out the misfed paper. Do

not leave any fragments inside.

4. Close the guide plate until it locks.

I(/.———,——————

-.,–———

1–=__D-= —)I

(/—————————

.————

——_—_m _L=—- -- —)

ILJ

(/———,—,—————

l-=—=-~ —1

5. Close the front cover.

117

7SOLVING PROBLEMS

3. LINE PROBLEM

If the Line Fail indicator is blinking there was aline problem.

Apoor line caused the communication to fail. Wait for the Communicating indicator to go out.

Then press 1Stop I . Check your copy tray for an Error Report.

4. OPERATING DIFFICULTIES

STANDBY MODE

READY 100% 0230PM

SET DOCUMENT I

The above ‘READY’ message is not shown

on the display panel.

TRANSMISSION

The machine cannot dial out.

The machine cannot dial out from behind a

PBX.

Transmission cannot take place; Clear

Original indicator blinks.

Transmission cannot take place; Line

Fail indicator blinks.

The document is not pulled into the ADF.

RECEPTION

The telephone keeps ringing and no fax is

printed.

●Switch the power on. If the Power indica-

tor does not light, check that the power

cord is plugged in.

.Change the telephone line type setting

(see page 19).

. The number must contain the access

code and a pause (see page 81). Try

adding more pauses.

. The document is jammed in the feeder.

Remove the jammed document

(see page 112) and repeat the

transmission procedure.

. The document may be longer than the

maximum limit (see Recommended

Types of Document).

. The other machine is out of order.

Check the error report.

Ask the other party to correct the fault.

. The line is busy or noisy.

Check that the dial tone is sent out.

Try to retransmit.

.Insert the document into the feeder

until it stops. Retransmit.

●You are in Manual Receive mode.

Change to Automatic Receive mode

(see page 42).

.Power is switched off.

118

7SOLVING PROBLEMS

RECEPTION/COPYING

No printout; Add Paper indicator is lit

No printout; Clear Copy indicator is lit.

POLLING

Dialing took place, but polling could not,

POOR COPY QUALITY

Stripes on copy.

TELEPHONING

You can’t receive phone calls; the unit only

rings once then goes into receive mode.

. The cassettes are empty.

Add paper (see page 96).

. The printer has jammed. Clear the jam

(see page 11 3).

●ID Codes do not match.

Contact the person at the other end,

.Clean the exposure glass

(see page 107).

.You are in Automatic Receive mode.

Change to Manual Receive mode (see

page 42).

119

7SOLVING PROBLEMS

5. ERROR CODES

Fax machines use atelephone line. The same types of problems you experience while making phone

calls (e.g., noisy lines, crosstalk, disconnection during conversation, Iowsignals) also occur with fax-

ing. Telephone callers can deal with these problems themselves (e.g., by speaking abit louder), but fax

machines cannot. Therefore some errors and line fails are to be expected.

Whenanerror occurs, anerror report imprinted. Thisreport includes anerrorcode. The following table

lists common error codes and a few of the possible causes.

If any of these or any other error codes are persistent and the machine does not work properly, contact

your service representative.

Code

0-00

0-01

0-03

0-04

0-05

0-06

0-07

0-08

0-14

0-15

0-16

0-20

0-21

0-22

0-23

0-50

0-51

0-52

0-53

0-55

Possible Cause

Incompatible remote terminal

Remote terminal printer empty or jammed

Same as for code 0-00

Faulty remote terminal

Poor line condition

Incompatible or faulty remote terminal

Poor line condition

The facsimile machine that you were sending to (remote machine) disconnected

during the call, either due to noisy phone lines, apaper jam or because it ran

out or paper. Resend the page.

The remote machine received the page that you sent but it had errors on the

page. You may want to resend the page in question.

The other party’s memory could also be full. Contact the other party and ask

them to make room in their memory for your message.

Same as for code 0-06.

Remote terminal does not have the confidential or transfer function.

Remote terminal memory full.

Same as for code 0-04.

Poor line condition.

Same as for code 0-04.

You have just received afax message, but there were problems because of poor

line condition. Ask the other party to resend.

Same as for code O-22.

Incompatible remote terminal

Poor line condition

Same as for code 0-06.

Poor line condition

The other end does not have confidential or transfer functions.

Same as for code 0-04.

120

7SOLVING PROBLEMS

Code

O-56

0-61

0-62

0-64

0-65

0-66

0-67

0-68

1-00

1-01

1-1o

1-17

1-30

1-33

1-71

2-xx

5-21

6-xx

9-01

9-02

9-06

9-07

9-08

9-09

9-1o

9-12

9-17

9-20

9-22

9-23

9-24

9-25

9-26

9-60

9-61

Possible Cause

Same as for code 0-06.

Document jam

Improperly inserted document

Document length exceeded maximum limit

Same as for code 1-00

Scanner feedout path blocked

Document in feeder when machine was switched on

Document jam in feed-out area

Paper ran out during printing

No paper

Cover was opened during printing

Possible fault in your machine

Insufficient memory to receive the message.

When the pages in memory have been printed, ask the other party to resend.

Poor line condition

Cleaning unit needs replacing (code 9-19: cleaning unit almost full).

Fault within your terminal

Time to replace the master unit

Copy jam in the cassette entrance

Copy jam below the upper unit

Copy jam in the feed-out area

Toner cartridge empty

Cover open

Fault within your terminal

Note: When an error occurs, it does not mean that you are doing anything wrong or that your

machine needs service. Only if the problem persists should you call your service rep-

resentative.

121

8REFERENCE MATERIAL

1. SPECIFICATIONS

Dimensions:

Weight:

Power Supply:

Average Power:

18.3x 23.2x 1O.7(WXDXH)

Excluding trays and handset

65.2 Ibs; excluding trays and handset

115 f20 Vat; 60 i1Hz; single phase

Standby :40W

Transmission :95W

Reception :370 w

Copying :450 w

Maximum Power: Copying :900W

Acceptable

Document

Dimensions:

ADF Capacity:

Memory Capac

Resolution:

Transmission

Speed:

Compatibility:

Paper Size:

Maximum

Printout Width:

Options:

(Excluding optional kits)

Width :5.8” to 11.7”

Length :4.1” to 47” (328’ max imit is ava

Thickness :2to 8roils

50 sheets (using 20 lb paper)

ty: Without memory options or hard disk :73 average

Iable

etter-size

pages at standard resolution

With memory options :146 pages (1 Mbyte option), or 219 pages

(2 Mbyte option)

With hard disk :1,200 pages.

Standard :98 x203 dpi

Detail :196 x203 dpi

Fine :392 x203 dpi

6sec at 14,400 bps, standard resolution, for aCCITT #1 test

document (Slerexe letter).

G3, G2, and G1

B4 (1 0.1” x14.3”), Letter, Legal

9.8”

Memory 73 pages (1 MB)

Memory 146 pages (2 MB)

Memory 1,200 pages (20 MB hard disk)

RS-232C board

Paper Feed Unit

122

8REFERENCE MATERIAL

2. GLOSSARY

Most terms are explained on the pages where they occur (see the contents and the index).

This glossary explains some terms that were not explained fully in the text.

ADF (Automatic Document Feeder):

Adevice which feeds the pages of amultipage document one at atime, in the order that you arranged

the pages in the stack.

Batch Numbering (Page Count):

This is away of numbering pages that allows you to check whether you received all pages, and if not,

which ones are missing. For example, if you receive two pages with PI /3 printed on one and p2/3 on

the other, you have just received athree-page document but page 3 didn’t make it.

BPS (Bits Per Second):

This is the data communication rate. In G3 mode, your fax terminal digitizes documents, transforming

them into bits (an average page will produce about 200,000 of them), and then sends them out at atop

speed of 14,400 bps.

Broadcasting:

In G3 fax communication terminology, broadcasting is the transmission of adocument to more than

one address in sequence, not simultaneously.

CclT-r

Consultative Committee for International Telephone and Telegraph. This committee sets interna-

tional standards for communication.

Communication:

Transmission or reception.

Contrast:

The difference in intensity of darkness between the text and the background.

copy:

When used as anoun, this refers to aprintout, either in copy mode or receive mode.

Country Code:

In international dialing, this is the code that directs

wish to send to is located.

Csl:

Called Subscriber Identification. See page 20.

Dial Pulses:

he call to the country where the termina that you

These are dialing signals that your terminal sends out if it uses pulse dialing (see page 19).

Document:

This is the original page or set of pages that you wish to send.

123

8REFERENCE MATERIAL

DPI (Dots Per Inch):

This is the unit of resolution. The scanner scans your document according to the selected resolution.

An 8-1 /2” x10“ page is broken down into about 1,728,000 dots if standard resolution is used. (Digital

compression techniques for G3 convert these into about 200,000 bits.)

EFC:

This is adigital data compression technique developed by Ricoh. It shortens the time for sending a

page.

External Telephone:

This is the telephone

Factory Setting:

The factory setting of

that is connected to the jack marked “TEL 1or TEL 2“.

afunction is the state into which it was programmed at the factory; this will also

be the state of that function in anew machine.

File:

See Memory File, Polling File.

Group 1, Group2, Group 3:

These are three of the internationally-agreed signaling and data transfer methods used for facsimile

communication (approved by CC ITT). They are also known as Gl, G2 and G3. Group 1terminals are

also known as North American six-minute terminals.

Halftone:

This is amethod for more accurate black-and-white reproduction of photographs or documents con-

taining different types of shading.

International Dialing Code:

This is the code that must be dialed at the beginning of the number if the destination is outside your

country.

Memory File:

This is adocument stored in the SAF memory (see the next page) and the instructions (destinations,

time of transmission) for sending that document.

Modem:

Acronym for modulator/demodulator. Adevice that transforms atypical two level signal into aform

suitable for transmission over the telephone network.

Example: Facsimile signals converted into telephone signals and then back into facsimile signals to

complete transmission or reception.

Original:

Same as “Document” (see page 123).

Page Retransmission:

If the terminal you are sending to indicates that it did not properly receive the page you just sent, your

terminal will resend that page from memory. This only works if you used Memory Mode and if you are

not using ECM. (ECM is amore effective data retransmission method.)

124

8REFERENCE MATERIAL

Pollinq File:

This is aset of instructions (destinations to be polled, time of polling) for polling reception.

Pulse Dialing:

This method of dialng uses astring of pulses to represent each dialed digit.

Reception:

The act of receiving adocument.

Reduction:

If your document iswiderthan thepaper available inthe other terminal, your terminal will automatically

reduce it so that it will fit.

Remote Terminal:

The facsimile terminal that you are sending to or receiving from.

RTI:

Remote Terminal Identification. See page 20.

SAF:

Store and forward.

SAF File:

Same as “Memory File”; see the previous page.

SAF Memory:

This is the memory used for storing documents.

Sendina:

Same as “Transmission”, see below.

Standby Mode:

The terminal is said to be in standby mode when it is idle.

Terminal:

Afacsimile terminal, such as your machine.

Time Designation:

This is programming an operation to take place

Tone Dialing:

This method of dialing uses atone to represenl

Transmission:

at alater time (e.g., Send Later, Poll Later).

each dialed digit.

The act of sending adocument.

TTI:

Transmit Terminal Identification. See page 20.

125

9OTHERS

1. OFFICIAL NOTICE TO USERS

USA

FCC Notice To Users:

The following information shall be provided to the telephone company, upon request of the telephone

company:

a) The FCC registration number.

b) The Ringer Equivalence number.

These units may not be used on party lines or coin telephones.

The Telephone company (telco) has the right to make changes in their network which may affect the

operation of your unit, provided adequate notice isgivento you in advance to permit continued correct

operation.

in the event of operation problems, disconnect your unit by removing the modular plug from the telco

modular jack. If your regular phone still works correctly, your unit has aproblem and should be re-

turned for repairs (in or out of warranty). If upon disconnection of your unit there is still aproblem on

your line, notify the telco that they have aproblem and request prompt repair service at no cost to the

user.

The user may not under any circumstances (in or out warranty) attempt any service or repairs on the

unit. It must be returned to the factory or an authorized service agency for all repairs. Call 1-800-

FASTFIX for information on obtaining repairs.

The FCC registration number and ringer equivalence number can be found on a label, located on the

back of the machine.

CANADA

The Canadian Department of Communications label identifies certified equipment. This certification

means that the equipment meets certain telecommunications network protective operational, and safety

requirements. The department does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to reconnected tothefacilities

of the local telecommunications company. The equipment must also be installed using an approved

method of connection. In some cases, the company’s inside wiring associated with asingle line individual

service maybe extended bymeansof acertified jack-plug-cord ensemble (telephone extension cord). The

customer should be aware that compliance with the above conditions may not prevent degradation of ser-

vice in some situations. Existing telecommunications company requirements do not permit their equip-

ment to be connected to customer-provided jacks except where specified by individual telecommunica-

tions company tariffs.

9OTHERS

Repairs to certified equipment should be made by an authorized Canadian maintenance facility

designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment

malfunctions, may give the telecommunications company cause to request the user to disconnect the

equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility,

telephone lines and internal metallic water pipe system, if present, are connected together. This

precaution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the

appropriate electric inspection authority, or electrician, as appropriate.

The standard connecting arrangement code for this equipment is:

CA1 1Aor CA45A

The Load number (LN) assigned to each terminal device denotes the percentage of the total load to be

connected to atelephone loop which is used by the device to prevent overloading. The termination on a

loop may consist of any combination of devices subject only to the requirement that the total of the load

numbers of all the devices does not exceed 100.

127

9OTHERS

2. HANDSET USER’S MANUAL

INTRODUCTION

This one-piece telephone consists of ahandset and abase. All telephone features are included in the

handset.

“1

‘andSe’

Base

COMPONENTS

00000

Dial Switch

Hook Switch

Ringer Volume :

Control

Coiled Cord

m“.”11111~

7’

. . . . Ringer

...- .

l-l

“am ~

128

9OTHERS

INSTALLATION

STEP 1

CONNECT THE TELEPHONE TO THE MACHINE

Connect the coiled cord into the jack on the machine marked TEL (either TEL 1or TEL 2).

STEP 2

CHOOSE YOUR DIALING METHOD

The dial switch on the side of the phone can

be set for tone (TT) or dial pulse (DP) tele-

phone service. Make sure you choose the

correct dialing method —tone dialing will not

work if you have adial pulse (rotary) service.

This switch is usually set only once when you

first install the telephone. If you change the

dialing method, you must hang up after reset-

ting the switch.

STEP 3

CHECK FOR DIAL TONE

Lift the handset and listen for adial tone. If

you can not hear adial tone, check the

connection, modular jack, and plug.

OPERATION

ANSWERING CALLS AND HANGING UP

To get adial tone or to answer an incoming

call, lift the handset from the base. To hang

up, either replace the handset in the base or

simply press the Hook Switch.

RINGER VOLUME CONTROL

The ringer volume control switch allows

ringing at High, Middle, or Low volume.

Dial Switch J

7=’JI

‘—————\

R,F.@,

●*.

\Ringer Switch

129

9OTHERS

MAINTENANCE AND SAFETY INFORMATION

Although your telephone is designed to be maintenance free, it contains sensitive electronic parts.

Treat it with care to assure best performance.

AVOID ROUGH TREATMENT

Avoid dropping the handset, and replace it gently on the telephone base after use. The original

packaging should be used for protection if you must ship the phone.

CLEANING

The hard plastic casing of your telephone has adurable finish that should retain its original luster

for many years. Clean exposed parts with asoft, slightly damp cloth. To remove stains, use amild

soap. Never use detergents, excess water, treated cloths, harsh cleaning agents, or sprays.

CAUTION:

This product can be hazardous if immersed in water. To avoid the

possibility of electrical shock, do not use it while in the bathtub or

shower, or when you are wet. If you accidentally drop it into water,

do not retrieve it until you have first unplugged the line cord from

the modular wall jack. Do not plug the telephone back in until it has

dried thoroughly.

9OTHERS

WARNING:

Avoid using the telephone during electrical storms in your

immediate area. Urgent calls should be brief. Even though your

telephone company may be using protective measures to limit

electrical surges from entering your home, absolute protection

from lightning is impossible.

If you suspect agas leak, report it immediately, but use a

telephone away from the area in question. The telephone’s

electrical contacts could create atiny spark. While unlikely, it is

possible that this spark could ignite heavy concentrations of gas.

Call Service Center

USA :800-FAST FIX

CANADA :613-727-0890

131

9OTHERS

NOTICE TO USERS

U.S.A

FCC REQUIREMENTS

(1) Thistelephone compIies with Part680f the FCCrules. Onthebottom oftelephone's baseis alabel

that contains, among other information, the FCC Registration Number and Ringer Equivalence

Number (REN) for this equipment. If requested, provide this information to your telephone

company.

(2) The REN is useful to determine the quantity of devices you may connect to your telephone line and

still have all of those devices ring when your number is called. In most, but not all areas, the sum of

the RENs of all devices should not exceed five (5.0). To be certain of the number of devices you

may connect to your line, as determined by the REN, you should call your local telephone company

to determine the maximum REN for your calling area.

(3) If your telephone causes harm tothetelephone network, the Telephone Company may discontinue

your service temporarily. [f possible, they will notify you in advance. But if advance notice is not

practical, you will be notified as soon as possible. You will be advised of your right to acomplaint

with the FCC.

(4) Your telephone company may make changes in its facilities, equipment, operations or procedures

that could affect the proper operation of your equipment. If they do, you will be given advance

notice so as to give you an opportunity to maintain uninterrupted telephone service.

(5) If you experience trouble with this telephone, please contact RICOH CORP. CUSTOMER

SUPPORT DEPT. at 1-800 -FASTFIXfor repair/warranty information. The telephone company may

ask you to disconnect this equipment from the network until the problem has been corrected or

until you are sure that the equipment is not malfunctioning.

(6) This telephone may not beusedon acoinservice provided bythetelephone company. Connection

to party lines is subject to state tariffs.

(7) This telephone has an hearing aid compatibility.

132

9OTHERS

CANADA

NOTICE:

The Canadian Department of Communications label identifies certified equipment. This certifica-

tion means that the equipment meets certain telecommunications network protective, operational

and safety requirements. The Department does not guarantee the equipment will operate to the

user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the

facilities of the local telecommunications company. The equipment must also be installed using

an acceptable method of connection. In some cases, the company’s inside wiring associated with

asingle line individual service may be extended by means of acertified connector assembly (tele-

phone extension cord). The customer should be aware that compliance with the above conditions

may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility

designated bythesupplier. Anyrepairs oralterations made bytheuserto this equipment, or equip-

ment malfunctions, may give the telecommunications company cause to request the user to

disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power

utility, telephone lines and internal metallic water pipe system, if present, are connected together.

This precaution may be particularly important in rural areas.

CAUTION:

Users should not attempt to make such connections themselves, but should contact the appropri-

ate electric inspection authority, or electrician, as appropriate.

The Load Number (LN) assigned to each terminal device denotes the percentage of the total load

to reconnected toatelephone loop which is used bythedevice, topreventoverload ing. Thetermi-

nation on sloop may consist of anycombinationof devices subject only to the requirement that the

total of the Load Numbers of all the devices does not exceed 100.

133

Ricoh Fax4000L Users Manual H020 Operator's

FAX4000L to the manual 908328ba-13cc-49e7-9651-10613cf9869d

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