Samsung Electronics Co 1160L Mulit-Function Printer User Manual 00 Cover Eng Ricoh

Samsung Electronics Co Ltd Mulit-Function Printer 00 Cover Eng Ricoh

Contents

USERS MANUAL 1

Trademarks• Windows, Windows 95, Windows 98, Windows Me, Windows NT, Windows 2000and Windows XP are trademarks of Microsoft corporation.• Other names and trademarks mentioned in this manual are trademarks of theirrespective holders.
IIntroductionWelcome! ––––––––––––––––––––––––––––––––––––––––– 1.1Contents –––––––––––––––––––––––––––––––––––––––––– 1.3Identifying Parts ––––––––––––––––––––––––––––––––––– 1.4Setting Up Your MachineChoosing a Location –––––––––––––––––––––––––––––––– 1.9Preparing Your Machine for Use ––––––––––––––––––––– 1.9Attaching the Supports –––––––––––––––––––––––––––– 1.10Connecting to the Phone Line –––––––––––––––––––––– 1.11Connecting to the Computer (MFP model only) –––––– 1.12Plugging In the Power ––––––––––––––––––––––––––––– 1.13Loading Paper –––––––––––––––––––––––––––––––––––– 1.13Installing the Toner Cartridge –––––––––––––––––––––– 1.16Setting the Date and Time ––––––––––––––––––––––––– 1.18Setting Your Fax Number and Name –––––––––––––––– 1.19ContentsGetting StartedSetting Up Stand-alone Fax SystemSetting Volume –––––––––––––––––––––––––––––––––– 2.1Setting Alert Tones ––––––––––––––––––––––––––––––– 2.2Setting User-Selectable System Options –––––––––––––– 2.2Sending a FaxPreparing Documents for Faxing or Copying ––––––––––– 2.7Setting Document Resolution and Contrast –––––––––––– 2.8Loading Documents ––––––––––––––––––––––––––––––– 2.9Sending a Fax Automatically ––––––––––––––––––––––– 2.10Sending a Fax After Talking ––––––––––––––––––––––– 2.1112Stand-alone Fax
IIReceiving a FaxAbout Reception Modes –––––––––––––––––––––––––– 2.12Loading Paper for Receiving Faxes–––––––––––––––– 2.13Receiving Automatically in FAX Mode –––––––––––––––– 2.13Receiving in AUTO Mode –––––––––––––––––––––––––– 2.14Receiving Automatically in ANS/FAX Mode –––––––––––– 2.14Receiving Manually in TEL Mode –––––––––––––––––––– 2.15Receiving Manually Using Remote Receive Start Code ––– 2.15Making a CopyCopying Overview ––––––––––––––––––––––––––––––– 2.16Making a Single Copy –––––––––––––––––––––––––––– 2.16Using Advanced Copy Features ––––––––––––––––––––– 2.17Automatic DiallingHow To Enter a Name Using the Number Keys ––––––––– 2.18One-Touch Dialling –––––––––––––––––––––––––––––– 2.20Speed Dialling –––––––––––––––––––––––––––––––––– 2.22Searching for a Number in the Memory –––––––––––––– 2.24Transmission OptionsBroadcasting ––––––––––––––––––––––––––––––––––– 2.25Delayed Fax –––––––––––––––––––––––––––––––––––– 2.26Priority Fax –––––––––––––––––––––––––––––––––––– 2.28Polling –––––––––––––––––––––––––––––––––––––––– 2.29Adding Documents To a Scheduled Operation ––––––––– 2.31Cancelling a Scheduled Operation ––––––––––––––––––– 2.31Additional FunctionsMonitoring a Dual Job Status ––––––––––––––––––––––– 2.32Forwarding Received Faxes –––––––––––––––––––––––– 2.32Printing Reports ––––––––––––––––––––––––––––––––– 2.33Group Dialling (for Multi-Address Transmission) ––––––––––– 2.35Stand-alone Fax (continued)2
IIIContents (continued)Installing SoftwareSystem Requirements –––––––––––––––––––––––––––––– 3.1Installing the Software ––––––––––––––––––––––––––––– 3.1Uninstalling the Software ––––––––––––––––––––––– 3.3Print MediaSelecting Print Media ––––––––––––––––––––––––––––––– 3.5Using the Automatic Paper Input Tray –––––––––––––––– 3.7Using the Manual Paper Input Tray –––––––––––––––––– 3.9Specialty Paper Guidelines ––––––––––––––––––––––––– 3.12PrintingPrinting a Document –––––––––––––––––––––––––––––– 3.13Cancelling a Print Job ––––––––––––––––––––––––––––– 3.16Printing Help ––––––––––––––––––––––––––––––––––––– 3.17Printing Several Pages Per Sheet ––––––––––––––––––– 3.18Scaling Your Document –––––––––––––––––––––––––––– 3.19Fitting Your Document to a Selected Paper Size –––––– 3.20Printing Posters ––––––––––––––––––––––––––––––––––– 3.21Printing Watermarks –––––––––––––––––––––––––––––– 3.22Using Page Overlays –––––––––––––––––––––––––––––– 3.24Printing in a Network Environment ––––––––––––––––– 3.28ScanningScanning from a Windows Application –––––––––––––– 3.30Type1100 TWAIN for Scan Window ––––––––––––––––– 3.31Printing and Scanning (MFP model only)3
IVGuidelines for Maintenance ––––––––––––––––––––––––– 4.1Clearing Memory ––––––––––––––––––––––––––––––––––– 4.1Cleaning the OPC Drum –––––––––––––––––––––––––––– 4.2Adjusting Shading ––––––––––––––––––––––––––––––––– 4.2Setting the Machine to be Checked by Phone ––––––––– 4.3Sending Toner Low Information to the Service Company ––––––––––––––––––––––––––––– 4.3Cleaning the Machine –––––––––––––––––––––––––––––– 4.4Managing the Toner Cartridge ––––––––––––––––––––––– 4.7Automatic Document Feeder Rubber Pad Replacement 4.104MaintenanceClearing Paper Jams––––––––––––––––––––––––––––––––––5.1LCD Error Messages––––––––––––––––––––––––––––––––––5.5Fax Problems––––––––––––––––––––––––––––––––––––––––5.7General Printing Problems (MFP model only)––––––––––5.9Print Quality Problems––––––––––––––––––––––––––––––5.11Troubleshooting5Connecting Other Devices to the Phone line–––––––––––A.1Specifications––––––––––––––––––––––––––––––––––––––––A.4Safety Information–––––––––––––––––––––––––––––––––––A.6Index––––––––––––––––––––––––––––––––––––––––––––––A.13Appendix
CAUTION - INVISIBLE LASER RADIATION WHENTHIS COVER OPEN. DO NOT OPEN THISCOVER.VORSICHT - UNSICHTBARE LASERSTRAHLUNG, WENN ABDECKUNGGEÖFFNET. NICHT DEM STRAHL AUSSETZEN.ATTENTION - RAYONNEMENT LASER INVISIBLE EN CASD’OUVERTURE.EXPOSITION DAN GEREUSE AUFAISCEAU.ATTENZIONE -RADIAZIONE LASER INVISIBILE IN CASO DIAPERTURA.EVITARE L’ESPOSIZIONE AL FASCIO.PRECAUCION -RADIACION LASER IVISIBLE CUANDO SE ABRE.EVITAR EXPONERSE AL RAYO.ADVARSEL - USYNLIG LASERSTRÅLNING VED ÅBNING NÅRSIKKERHEDSBRYDERE ER UDE AF FUNKTION. UNDGÅUDSAETTELSE FOR STRÅLNING.ADVARSER - USYNLIG LASERSTRÅLNING NÅR DEKSEL ÅPNES.STIRR IKKE INN I STRÅLEN. UNNGÅ EKSPONERINGFOR STRÅLEN.VARNING - OSYNLIG LASERSTRÅLNING NÄR DENNA DEL ÄRÖPPAND OCH SPÄRREN ÄR URKOPPLAD. BETRAKTA EJSTRÅLEN. STRÅLEN ÄR FARLIG.VARO! - AVATTAESSA JA SUOJALUKITUS OHITETTAESSA OLETALTTIINA NÄKYMÄTTÖMÄLLE LASERSÄTEILYLLE ÄLÄKATSO SÄTEESEEN.Environmental and Safety ConsiderationLaser Safety StatementThe printer is certified in the U.S. to conform to therequirements of DHHS 21 CFR, chapter 1 Subchapter J for ClassI(1) laser products, and elsewhere is certified as a Class I laserproduct conforming to the requirements of IEC 825.Class I laser products are not considered to be hazardous. Thelaser system and printer are designed so there is never anyhuman access to laser radiation above a Class I level duringnormal operation, user maintenance, or prescribed servicecondition.CAUTION: Use of controls or adjustment or performance ofprocedures other than those specified in this manualmight result in hazardous radiation exposure.WARNINGNever operate or service the printer with the protective cover removedfrom Laser/Scanner assembly. The reflected beam, although invisible, candamage your eyes.V
Ozone SafetyDuring normal operation, this machine produces ozone. the ozoneproduced does not present a hazard to the operator. However, it isadvisable that the machine be operated in a well ventilated area.If you need additional information about ozone, please requestyour nearest dealer.Power SaverThis printer contains advanced energy conservation technologythat reduces power consumption when it is not in active use.When the printer does not receive data for an extended period oftime, power consumption is automatically lowered. The energy star emblem does not represent EPA endorsement ofany product or service.Radio Frequency EmissionsFCC RegulationsThis equipment has been tested and found to comply with thelimits for a Class B digital device, pursuant to Part 15 of the FCCRules. These limits are designed to provide reasonable protectionagainst harmful interference in a residential installation. Thisequipment generates, uses and can radiate radio frequency energyand, if not installed and used in accordance with the instructions,may cause harmful interference to radio communications.However, there is no guarantee that interference will not occur in aparticular installation. If this equipment does cause harmful interference to radio ortelevision reception, which can be determined by turning theequipment off and on, the user is encouraged to try to correct theinterference by one or more of the following measures:• Reorient or relocate the receiving antenna.• Increase the separation between the equipment and receiver.• Connect the equipment into an outlet on a circuit different fromthat to which the receiver is connected.• Consult the dealer or an experienced radio/TV technician forhelp.Do not make any changes or modifications to the equipmentunless otherwise specified in the manual. If such changes ormodifications should be made, you must first stop operation of theequipment. Use of shielded cable is required to comply with Class B limits inSubpart B of Part 15 of FCC Rules.CAUTION: Changes or modifications not expressly approved by themanufacture responsible for compliance could void theuser’s authority to operate the equipment.VI
Canadian Radio Interference RegulationsThis digital apparatus does not exceed the Class B limits forradio noise emissions from digital apparatus as set out in theinterference-causing equipment standard entitled “DigitalApparatus”, ICES-003 of the Industry and Science Canada.Cet appareil numérique respecte les limites de bruitsradioélectriques applicables aux appareils numériques de ClasseB prescrites dans la norme sur le matériel brouilleur: “AppareilsNumériques”, ICES-003 édictée par l’Industrie et SciencesCanada.DDeeccllaarraattiioonn ooff CCoonnffoorrmmiittyyNotice to Users in EEA CountriesThis product complies with the essential requirements andprovisions of Directive 1999/5/EC of the European Parliamentand of the Council of 9 March 1999 on radio equipment andtelecommunications terminal equipment and the mutualrecognition of their conformity. Notice to Users Accessing Analog PSTN in EEA CountriesThis product is designed to be able to access analog PSTN in allEEA countries. Local PSTN compatibility is dependent onsoftware switch settings. Please contact your servicerepresentative if relocating this product to another country. Inthe event of problems, please contact your servicerepresentative in the first instance. Ricoh: The CE Decalration of Conformity is available on theInternet at URL: http://www.ricoh.co.jp/fax/ce_doc/NRG: The CE Declaration of Conformity is available on theInternet at URL: http://www.ricoh.co.jp/fax/ce_doc/LANIER: The CE Declaration of Conformity is available byaccessing the URL: http://www.lanier-europe.comVII
VIIIMemo
chapter 11This chapter provides information on the following topics:Introduction◆ Welcome!◆ Contents◆ Identifying PartsSetting Up Your Machine◆ Choosing a Location◆ Preparing Your Machine for Use◆ Attaching the Supports◆ Connecting to the Phone Line◆ Connecting to the Computer (MFP model only)◆ Plugging In the Power◆ Loading Paper◆ Installing Toner Cartridge ◆ Setting the Date and Time ◆ Setting Your Fax Number and Name
1.1Getting StartedWelcome!Thank you for purchasing this product, a powerful business tool with thecapabilities of a full range of office equipment. With this machine, youcan:IntroductionYou can get 600 x 600 dpi high-quality laserjet printingfrom this machine. You can create professional documentsusing the creative printing features on the various kinds ofprint media, such as plain papers, envelopes,transparencies, label, and so on.Print (MFP model only)Use this product as a full-featured stand-alone faxmachine to send and receive faxes. Perform advancedtasks such as delayed transmission, broadcasting, andunattended memory sending. Fax
1.2 Getting StartedMake up to 99 copies of a 20-pages document withouthaving to connect to a PC. You can adjust the contrast,enlarge or reduce the copies and collate. AACopyScan important documents to create electronic files. Usethe scanner to add photo or graphic images to othersoftware applications or to jazz up your projects.Scan (MFP model only)
1.3Getting StartedDocument output supportDocument input support Power cord *Telephone line cord *software CD-ROM(for MFP model only) User’s Guide One-touch label for the front paneland a panel sheet (for Europe only)ContentsHere’s what comes with this machine.Toner cartridgeFax machine*: These may look different depending on the country.Notes: • You should use the Telephone line cord which is supplied with themachine. If you are replacing it with the other vendor’s part, itshould be AWG #26 or lower gage.•Power cord must be plugged in grounded power socket.
1.4 Getting StartedIdentifying PartsBefore setting up your machine, make sure you identify the followingparts related to the scanner and paper print paths.Document input supportSupports original documents.Aligns documents.Loads up to 20 pages at a time.Supports the original documentwhen faxing, copying, orscanning is complete.Document guidesAutomatic document feederDocument output supportIdentifying Scanner Path PartsItems to be faxed, copied, or scanned use the scanner pathwhich consists of the following parts:
1.5Getting StartedIdentifying Printer Path PartsPaper for printing, receiving faxes and copying follow the printerpath. This path consists of the following parts:Use to feed paper onesheet at a time.Supports the printed pages.Holds paper.Aligns paper.Manual paper input tray(For MFP model only)Support the print mediaPaper input supportPaper output trayAutomatic paper input trayPaper guides
1.6 Getting Started01 02 03 04 0516 17 18 1911 12 13 14 152006 07 08 09 10GHIPQRSSyDemo147Identifying Front Panel FeaturesLook for the following keys and features on the front panel. These features are used tofax documents, make copies, and adjust settings.User ToolsUse to set up various systemoptions.Scroll/VolumeUse to scroll the menu items or usto move the cursor left or rightthrough the display. Also, use toadjust the ringer volume. Search/DeleteUse to search for a number inmemory or to delete the last digitwhen typing text. Report/HelpUse to print various reports andthe help list.Trans. OptionUse to access advanced faxoperations.Twenty One-Touch ButtonsStore frequently dialled faxnumbers.LCD DisplayDisplays messages and menu settings.StatusUse to switch the display status whileperforming dual jobs.Pause/RedialUse to redial the last fax number or toinsert a pause into a fax number. On Hook Dial Use to dial numbers without picking upthe handset. Also, use to make a voicecall after sending or receiving a fax.
1.7Getting StartedRcv. Mode/ContrastWhen a document is loaded, choose the contrast characteristic of copied or transmitted documents.When a document is not loaded, choose the receive mode to use. The selected mode is displayed in Standby mode.ResolutionChoose the resolution of documents.Number Keypad Use to enter fax numbers manually or toenter letters. Speed(#)Use to send documents by entering aregistered 2-digit number. Fax ForwardAllows you to forward the received faxes tothe defined remote fax machine at a specifiedduration.CopyMakes a copy of a document.Start/EnterStarts a job. Also use to activate the selectionshown on the display. StopStops an operation at any time. JKL MNOTUV WXYZymbolsSpeedRcv. Mode/ContrastResolution2356089
1.8 Getting StartedIdentifying Connecting Parts and OthersPower cord connectorTelephone line jackExtension telephone jackCoverCover releasebuttons (right and left)Parallel cable connector(MFP model only)
1.9Getting StartedChoosing a LocationFor the trouble-free operation of your machine, place it on a flat, stablesurface near your workstation. Leave enough space to allow for easypaper loading and exiting, as well as opening the front cover.Do not place your machine:• In direct sunlight.• Near heat sources or air conditioners.• In a dusty or dirty environment.Preparing Your Machine for UseWhen you take this machine out the box, note that it has been packagedto protect it during shipping. Before you use the machine, make certainthat you check for the following items:• Remove all tapes.• Remove all packing materials.Setting Up Your Machine
1.10 Getting StartedAttaching the SupportsDocument Input SupportInsert the document input support with the groove pointing to the reartop of the machine. Document Output SupportInsert the two tabs on the document output support into the slots on thefront of your machine. Note: This machine is shipped with the paperoutput tray already installed. Extendthe tray to use.Fold out the extender if necessary.ExtenderFold out the extender ifnecessary.Insert one end first, then the other end by squeezing thisleg inward to make the tray easy to insert.ExtenderFold out the extender ifnecessary.
1.11Getting StartedConnecting to the Phone LineFor proper operation, this machine must be connected to the wall jack.Once you have decided which wall jack you will be using, check a boxbelow and follow the instructions.I only have one phone line coming to this wall jack. (Thisincludes two phone numbers on one line with distinctive ring service.)Go to “To Connect to a Wall Jack that Has Only One Phone Line” onthis page.I have two phone lines coming to this wall jack. Go to “ToConnect to a Wall Jack that Has Two Phone Lines” on page 1.12. LINE EXT.To a standardphone wall jackTo Connect to a Wall Jack that has Only One Phone Line1. Plug the included telephone cord into the jack on the back of the unitmarked the word LINE.2. If a telephone cord is plugged into the wall jack, unplug the cord andset it aside.3. Plug the other end of the phone cord into the wall jack.Notes:• If you are connecting other devices such as a telephone to the phoneline, go to Appendix “Connecting Other Devices To the Phone Line” onpage A.1.• If you are not connecting other devices, go to “Plugging In the Power”on page 1.13.
1.12 Getting StartedTo Connect to a Wall Jack that Has Two Phone Lines1. Plug the included telephone cord into the jack on the back of the unitmarked the word LINE.2. If a telephone cord is plugged into the wall jack, unplug it and set itaside.3. If you do not have a wall jack that has a built-in splitter, plug a phoneunit splitter (not included) into the wall jack.4. Plug the cord into the side of the phone unit splitter for the faxnumber.Notes:• If you are connecting other devices such as a telephone to the samephone line, go to Appendix “Connecting Other Devices To the PhoneLine” on page A.1.• If you are not connecting other devices, go to “Plugging In the Power”on page 1.13. Connecting to the Computer (MFP model only)Your machine has a parallel port which allows use with a Windows PC. Connecting to the Computer Using the Parallel interface1. Plug the supplied parallel printer cable into the connector on the backof your machine. Push the metal clips down to fit inside the notcheson the cable plug.2. Connect the other end of the cable to the parallel interface port onyour computer. See your computer documentation for moreinformation.
1.13Getting StartedLoading PaperFor best results, use high quality xerographic paper. The automatic paperinput tray can hold a maximum of 150 sheets of plain paper. Themaximum capacity may be less, depending on the paper thickness. Note: For stand-alone copy and fax operations, this machine supports A4,letter, and legal paper. After loading paper, make sure that youselect the correct paper size. For more information on setting thepaper size, see ‘Setting User-Selectable System Options’ on page2.2.1. Pull the paper input support completely out of the unit. Paper input supportAutomatic paperinput trayManual paperinput tray onlyfor MFP model.Plugging In the PowerPlug one end of the cord into the back of the machine and the other endinto a standard AC power outlet.This machine will turn on and the display will show ‘SYSTEM INITIAL’. Ifthere is no paper loaded, the displays will shows ‘NO PAPER.’ then ifthere is no cartridge installed, the display will show ‘JAM/NOCARTRIDGE’.To AC outletTo turn off, unplug the power cord.
1.14 Getting Started2. Remove a stack of paper from its packaging. Tap the stack on a flatsurface to even it up.4. Adjust the paper guides to the width of the print media. Slide theguides until they lightly touch the stack of print media. Do not bendthe print material.Paper guide3. Insert the paper with the print side facing you.Place the print side facing you.
1.15Getting StartedPaper Type and SizeSatisfactory print and receive quality can be obtained with many types ofplain paper. Since the quality of plain paper varies widely, test the printquality before buying large quantities of paper. Your machine uses a variety of papers including: • Xerographic paper• Bond paper• Dual-purpose paperBecause all papers vary in physical characteristics, you can receivemixed results from different packages of paper even through thepackages contain the same paper. If you encounter undesirable results,try the other side of the paper, a different type, or another package ofthe same kind of paper.DO NOT use the following types of paper with your machine:• Continuous form feed paper• Synthetic paper• Thermal paper• Multi-sheet forms and documents• Chemically treated paper• Papers with raised, embossed letteringTo load paper with a preferred print side:• If you are using xerographic paper, load the paper with the preferredprint side facing down.• If you are using letterhead or bond paper, load the paper with the preferred side facing up.The following papers can be used in your machine for fax:• Letter : 216 x 279 mm (8.5 x 11.0 in.) - 60 g/m2~ 90 g/m2(16 ~ 24 lb)• A4 : 210 x 297 mm (8.3 x 11.7 in.) - 60 g/m2~ 90 g/m2(16 ~ 24 lb)• Legal : 216 x 356 mm (8.5 x 14.0 in.) - 60 g/m2~ 90 g/m2(16 ~ 24 lb)
1.16 Getting StartedInstalling the Toner Cartridge1. Pulling the cover release buttons found on both sides of the machinetoward you, open the cover.2. Unpack the cartridge from its plastic bag, and then remove the paperrolled the cartridge. 3. Shake the cartridge from side to side 5 or 6 times to redistribute thetoner evenly inside the cartridge.
1.17Getting Started4. Find the cartridge slots inside the machine, one on each side.6. Close the cover. Make sure that the cover is securely closed.5. Grasp the handle at the front of the cartridge and slide it downbetween the cartridge slots, and push it firmly.
1.18 Getting StartedSetting the Date and Time The current date and time are shown on the display when the machine ison and ready for use (Standby mode). The date and time are printed onall transmitted faxes.When you install this series for the first time, or when the product iswithout power for about 15 seconds, the display prompts you to reset thedate and time.1. Press User Tools on the front panel. the display shows the first setupmenu; FAX NUMBER/NAME.2. Press ➛or ❿until ‘TIME/DATE SETUP’ appears, then pressStart/Enter to access the Time/Date Setup menu.3. The display asks you to choose a date format. Press Start/Enter.4. Press ➛or ❿until you find the desired date format, then pressStart/Enter.If you select USA, the date appears in format of Month-Day-Year. TheEUROPE format will be displayed in format of Day-Month-Year.The display shows the currently set date and time using the selecteddate format and asks you to set the month.5. Enter the correct date and time for each item using the number keypad.Each time you enter the appropriate number, the display asks you toenter the next item in the following order: MONTH, DATE, YEAR, HOUR,and MINUTE. Enter the time in 24-hour format. For example, enter 2230 for 10:30P.M.If you enter an invalid number, the display does not proceed to the nextstep. If this happens, re-enter the correct number.6. When you are finished, press Start/Enter to save the setting. Thedisplay returns to Standby mode and shows the date and time you haveset. SET DATE & TIME04-01-2001 10:3019-MAR 12:30 FAX(USA Format)(EUROPE Format)
1.19Getting StartedSetting Your Fax Number and NameYour fax number and name can be printed at the top of each pagetransmitted. 1. Press User Tools on the front panel. The display shows the first setupmenu; FAX NUMBER/NAME.2. Press Start/Enter to access the Fax Number/Name menu.The display shows ‘FAX NUMBER.’ 3. Press Start/Enter.If there is a number already set, the number appears.4. Enter the telephone number your machine is connected to. You canenter up to 20 digits.Press for plus sign (+) and # for a hyphen. If you entered a wrongnumber, press Search/Delete to delete it.5. Press Start/Enter when the number on the display is correct. If there is a name already set, the name appears.6. Enter your name using number keypad. You can enter up to 40characters.For details on how to use the number keypad to enter alphanumericcharacters, see page 2.19.7. Press Start/Enter when the name on the display is correct.TEL:NAME:
chapter 22This chapter explains how to send and receive faxes fromthe front panel of this machine. This chapter alsodemonstrates how to use the Transmission Option featuresand change the settings on the fax system.This chapter provides information on the following topics:◆Setting Up Stand-alone Fax System◆Sending a Fax◆Receiving a Fax◆Making a Copy◆Automatic Dialling◆Transmission Options◆Additional Functions
2.1Stand-alone FaxSetting Volume Ringer VolumeYou can adjust the volume of the ringer to your desired volume. 1. Press ➛or ❿in Standby mode. The display shows the current ringer volume setting. 2. Press ➛or ❿until you find the desired loudness. Four levels areavailable; 0~3. You will hear the selected volume and the display will show the level.Setting ‘0’ turns the ringer off. The machine will work normally even ifthe ringer is set to off.3. Press Start/Enter to save the setting.Speaker Volume1. Press On Hook Dial to adjust the speaker volume. If you cannot heardial tone, check the phone line connection.2. Press ➛or ❿repeatedly until you find the desired loudness. The display shows the current volume level.3. After choosing the desired volume level, press On Hook Dial.Setting up Stand-alone Fax SystemRINGER VOL.[3]SPEAKER VOL.[2]
2.2 Stand-alone FaxSetting Alert TonesYou can choose an alarm tone to sound when an error occurs (ALARMVOLUME) or when any key is pressed (KEY VOLUME).1. Press User Tools on front panel. The display shows the first setupmenu; FAX NUMBER/NAME.2. Press ➛or ❿until ‘VOLUME SETUP’ appears, then press Start/Enter.The display shows ‘ALARM VOLUME’.3. Press Start/Enter to access the Alarm Volume menu. To access theKey Volume menu, press ➛or ❿until ‘KEY VOLUME’ appears, thenpress Start/Enter.4. Press ➛or ❿to turn the sound ON or OFF, then press Start/Enterto save the setting. 5. To return to Standby mode, press Stop.Setting User-Selectable System OptionsYour machine has various user-selectable system options. These optionsare preset at the factory but you may need to change them. To find outhow the options are currently set, print the System Data list. For more information on printing the list, see above.Setting an Option1. Press User Tools on the front panel. The display shows the firstmenu; FAX NUMBER/NAME.2. Press ➛or ❿until ‘SYSTEM SETUP’ appears. The display shows thefirst option menu; LANGUAGE.3. Scroll through the options by pressing ➛or ❿repeatedly.4. When the option you want appears on the display, pressStart/Enter.5. Choose the desired status by pressing ➛or ❿repeatedly, or enterthe desired value using the number keypad.
2.3Stand-alone Fax6. When setting is done, press Start/Enter to save the setting.You can exit from setup mode at any time by pressing Stop. Themachine returns to Standby mode without saving the setting youhave already changed.Selectable OptionsThese instructions assume you have followed the steps on page 3.1under ‘Setting an Option’ and the machine is prompting you to changeone of the options listed here.• LANGUAGE — You can select the display language. The availablelanguages are ENGLISH, GERMAN, FRENCH, ITALIAN, SPANISH,PORTUGUESE and DUTCH.• SEND FROM MEMORY—Enables all transmission documents to beautomatically scanned into the memory before transmission. Select ON to enable.Select OFF to disable.• SENDING CONFIRM — A confirmation report shows whether the lasttransmission was successful or not, how many pages were sent, etc. Select ERROR to print only when an error occurs and the transmissionwas not successful.Select ON to print a confirmation report automatically each time yousend a fax. Select OFF to turn off.• FAX PAPER SIZE — Select the paper size you will use for recording.LETTER, A4 and LEGAL sizes are available.Note: If you set the Auto Reduction menu option, or turned PaperSave mode on, your machine will determine the reduction rateaccording to this setting.
2.4 Stand-alone Fax• AUTO REDUCTION — When receiving a document as long or longerthan the paper loaded in your machine, the machine can reduce thedata in the document to fit into your recording paper size. Turn this feature on to reduce an incoming page that may need to bedivided into two pages with only a few lines on the second page. If thefax machine cannot reduce the data to fit onto one page with thisfeature enabled, the data will be divided and printed in actual size ontwo or more sheets if necessary.Select ON to enable. Note that this feature does not apply to the copymode.Select OFF to turn this feature off. The overflow data will be printedout on a second page.• DISCARD SIZE — When receiving or copying a document as long asor longer than the paper installed in your machine, you can set themachine to discard any excess image at the bottom of the page to fitonto the recording paper size. Enter the desired discard size from 0 through 30 mm using thenumber keypad. If the received page is outside the margin set, it will be printed on twosheets of paper at the actual size.If the data is within the margin, and the Auto Reduction feature is on,it will be reduced to fit onto the appropriate size paper (Discard doesnot take place). If the Auto Reduction feature is turned OFF or fails,the data within the margin will be discarded.• RINGS TO ANSWER —You can select the number of times yourmachine rings before answering an incoming call. If you are using yourmachine as both a telephone and a fax machine, we suggest you setthe ring count to at least 4 to give you time to answer.Original Received data
2.5Stand-alone Fax• STAMP RCV. NAME—Allows the machine to automatically print thepage number, and the date and time of the reception at the bottom ofeach page of a received document. Select ON to enable.Select OFF to disable.• RCV. START CODE — The remote receive start code allows you to initiate fax reception from an extension phone plugged into the EXT.jack on the back of your machine. If you pick up the extension phoneand hear fax tones, enter the remote code and the machine will startreceiving. The password is preset to ‘ 9 ’ at the factory. Enter the desired code 0 to 9 on the number keypad.• ECM MODE (Error Correction Mode) — This mode compensates forpoor line quality and ensures accurate, error-free transmission withanother ECM-equipped facsimile machine. If the line quality is poor,transmission time may be increased when the ECM is enabled. Select ON to enable.Select OFF to disable.• JUNK FAX BARRIER — With this feature set to ON, the system willonly accept a fax sent from the remote station of which the faxnumber is stored in memory as a one-touch or two-digit speed dialnumber. This feature is useful for blocking any unwanted fax.Select ON to turn this feature on. You can receive only from theregistered stations.Select OFF to turn this feature off. Anybody can send you a fax.Notes: • This feature needs the number reported by the remote fax to be an exactmatch to a one-touch or speed dial number in this machine. If you have a problem receiving faxes, turn this feature off.
2.6 Stand-alone Fax• DRPD MODE — “Distinctive Ring” is a telephone company servicewhich enables a user to use a single telephone line to answer severaldifferent telephone numbers. The particular number someone uses tocall you on is identified by different ringing patterns, which consist ofvarious combinations of long and short ringing sounds. This feature isoften used by answering services who answer telephones for manydifferent clients and need to know which number someone is calling inon to properly answer the phone.Using the Distinctive Ring Pattern Detection feature, your fax machinecan “learn” the ring pattern you designate to be answered by the FAXmachine. Unless you change it, this ringing pattern will continue to berecognised and answered as a FAX call, and all other ringing patternswill be forwarded to the extension telephone or answering machineplugged into the EXT. jack.You can easily suspend or change Distinctive Ring Pattern Detection atany time.Before using the Distinctive Ring Pattern Detection option, DistinctiveRing service must be installed on your telephone line by the telephonecompany. To setup Distinctive Ring Pattern Detection, you will needanother telephone line at your location, or someone available to dialyour FAX number from outside.Select ON to turn this feature on.Select OFF to turn this feature off.Select SET to setup or change the Distinctive Ring Pattern Detection.The LCD displays ‘WAITING RING’. Call your fax number from anothertelephone. It is not necessary to place the call from a fax machine.When your machine begins to ring, do not answer the call. Themachine requires several rings to learn the pattern.When the machine completes learning, the LCD displays ‘END DRPDSETUP’.With the DRPD feature active, ‘DRPD’ appears in the display and thepreviously set reception mode is ignored. If you turn off DRPD, themachine returns to any previously set reception mode.Notes:• DRPD must be set up again if you re-assign your fax number, orconnect the machine to another telephone line.• After DRPD has been set up, call your fax number again to verify thatthe machine answers with a fax tone. Then have a call placed to adifferent number assigned to that same line to be sure the call isforwarded to the extension telephone or answering machine pluggedinto the EXT. jack.
2.7Stand-alone FaxPreparing Documents for Faxing or CopyingTo fax or copy documents that are printed on standard letter or A4 sizepaper, follow these guidelines.• Do not attempt to feed the following types of documents into themachine: - wrinkled, curled, or folded paper- chemically processed paper (pressure-sensitive paper, carbon-coated paper, etc.)- coated paper (glossy, etc.)- thin paper (onion skin, airmail paper, etc.)- thick paper - small or short paper (such as a label, voucher, etc.)- paper made of cloth or metalTo feed any of these documents, make copies using a standard copymachine and insert the copies into the document tray.• Remove all staples and paper clips before feeding the document.• Ensure any glue, ink, or correction fluid on the paper is completely drybefore feeding the document.• Do not feed documents with pages that are different sizes or differentthicknesses.ACCEPTABLE DOCUMENTS (for ADF1)Sending a FaxEffective Scanning WidthNumber of sheets which can be loaded at a timeThickness of documentPrint QualityDocument Size Max.Min.8.5 in. (W) x 11.7 in. (L)(216 mm x 297 mm)8.5 in. (W) x 14 in. (L)(216 mm x 356 mm)5.8 in. (W) x 5.0 in. (L)(148 mm x 128 mm)8.26 in. (210 mm)Uncoated on both sidesUp to 200.05 mm ~ 0.07 mm0.15 mm ~ 0.2 mm 0.075 mm ~ 0. 12 mmSingle Sheet2 or More Sheets1 ADF stands for Automatic Document Feeder. It allows you to stack original documents, which willbe faxed or copied one by one.
2.8 Stand-alone FaxSetting Document Resolution and Contrast We recommend sending documents printed using a typewriter, felt tip pen,black ink, or laserwriter. The paper should be white or very light, and ofnormal weight – not cardboard. Blue lines on a ruled pad do not fax well. To send normal documents, there is no need to adjust the resolution andthe contrast.To send documents with unusual contrast characteristics, includingphotographs, adjust the resolution and contrast. ResolutionTo increase sharpness and clarity, press the Resolution button repeatedlyafter loading a document until you find the desired mode. You can choosebetween STANDARD, FINE, or SUPER FINE mode.STANDARD (200X 100 dpi) works well for documents with normal sizedcharacters.FINE (200 X 200 dpi) is good for documents containing small characters,thin lines, or print from a dot-matrix printer. SUPER FINE (300 X 300 dpi) works well for documents containingextremely fine details. SUPER FINE works only if the remote machine alsohas the SUPER FINE features. ContrastTo compensate for the brightness or darkness of your document, press theRcv. Mode/Contrast button repeatedly after loading a document untilyou find the desired mode. You can choose between NORMAL, DARKEN,LIGHTEN, or PHOTO. NORMAL works well for normal documents.DARKEN works well for light print or faint pencil markings. The lightimage and text on the document will be darker on the printed page.LIGHTEN works well for dark print. The dark image and text on thedocument will be lighter on the printed page.PHOTO is used when faxing photographs or other documents containingcolor or shades of gray. When you choose this mode, you should set theresolution to FINE.
2.9Stand-alone FaxLoading Documents1. Load your document face down with the top edge first going into thedocument feeder. 2. Adjust the document guides for the width of the document. 3. Slide the sheet down into the document feeder until it is in the feedarea. You can insert up to 20 sheets at a time. If you insert more thanone sheet, ensure the bottom sheet enters first. Stagger the leadingedge of the document slightly, and insert the document with a slightpush to ensure they feed smoothly. To add pages while the fax is being sent, place them on top of thealready loaded sheets. 4. If necessary, use the Resolution and Rcv. Mode/Contrast buttonsto change the resolution and the contrast (see page 2.8).Document guide

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