Samsung Electronics Co P3300MFP Laser Printer User Manual P3300MFP UserGuide

Samsung Electronics Co Ltd Laser Printer P3300MFP UserGuide

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P3300MFP User Manual

Users Manual

Phaser® 3300MFPUser GuidePhaser® 3300MFPMultifunction Printer

CONTENTS1. IntroductionSpecial features ...................................................................................................................................................... 1.1Printer overview ...................................................................................................................................................... 1.2Finding more information ........................................................................................................................................ 1.4Selecting a location ................................................................................................................................................ 1.42. System setupMenu overview ....................................................................................................................................................... 2.1Changing the display language .............................................................................................................................. 2.2Setting the date and time ........................................................................................................................................ 2.2Changing the default mode .................................................................................................................................... 2.2Setting sounds ........................................................................................................................................................ 2.3Entering characters using the number keypad ....................................................................................................... 2.3Using the save modes ............................................................................................................................................ 2.4Setting print job timeout .......................................................................................................................................... 2.43. Software overviewSupplied software ................................................................................................................................................... 3.1Printer driver features ............................................................................................................................................. 3.2System requirements .............................................................................................................................................. 3.24. Network setupIntroduction ............................................................................................................................................................. 4.1Supported operating systems ................................................................................................................................. 4.1Locating the 3300MFP IP Address ......................................................................................................................... 4.1Accessing CentreWare Internet Services (CWIS) .................................................................................................. 4.1Configuring TCP/IP ................................................................................................................................................. 4.2Configuring EtherTalk ............................................................................................................................................. 4.2Configuring 802.1x ................................................................................................................................................. 4.2Setting Ethernet speed ........................................................................................................................................... 4.3Restoring the network configuration ....................................................................................................................... 4.3Printing a network configuration page .................................................................................................................... 4.35. Loading originals and print mediaLoading originals .................................................................................................................................................... 5.1Selecting print media .............................................................................................................................................. 5.2Loading paper ......................................................................................................................................................... 5.5Setting the paper size and type .............................................................................................................................. 5.8Selecting an output location ................................................................................................................................... 5.86. CopyingSelecting the paper tray .......................................................................................................................................... 6.1Copying .................................................................................................................................................................. 6.1Changing the settings for each copy ...................................................................................................................... 6.1Changing the default copy settings ........................................................................................................................ 6.2Using special copy features .................................................................................................................................... 6.2Copying on both sides of paper .............................................................................................................................. 6.4Setting copy timeout ............................................................................................................................................... 6.47. Basic printing

Printing a document ................................................................................................................................................ 7.1Canceling a print job ............................................................................................................................................... 7.18. ScanningScanning basics ...................................................................................................................................................... 8.1Scanning to an application using a local connection ............................................................................................... 8.1Scanning using a network connection ..................................................................................................................... 8.2Changing the settings for each scan job ................................................................................................................. 8.5Changing the default scan settings ......................................................................................................................... 8.5Setting up Address Book ......................................................................................................................................... 8.59. FaxingSetting the fax header ............................................................................................................................................. 9.1Adjusting the document settings ............................................................................................................................. 9.1Sending a fax automatically .................................................................................................................................... 9.2Sending a fax manually ........................................................................................................................................... 9.2Confirming a transmission ....................................................................................................................................... 9.3Automatic redialing .................................................................................................................................................. 9.3Redialing the last number ....................................................................................................................................... 9.3Selecting the paper tray .......................................................................................................................................... 9.3Changing receiving modes ...................................................................................................................................... 9.3Receiving automatically in Fax mode ..................................................................................................................... 9.4Receiving manually in Tel mode ............................................................................................................................. 9.4Receiving manually using an extension telephone ................................................................................................. 9.4Receiving automatically in Ans/Fax mode .............................................................................................................. 9.4Receiving faxes using DRPD mode ........................................................................................................................ 9.4Receiving in secure receiving mode ....................................................................................................................... 9.5Receiving faxes in memory ..................................................................................................................................... 9.5Printing received faxes on both sides of paper ....................................................................................................... 9.6Sending a fax to multiple destinations ..................................................................................................................... 9.6Sending a delayed fax ............................................................................................................................................. 9.6Sending a priority fax .............................................................................................................................................. 9.7Forwarding faxes ..................................................................................................................................................... 9.7Sending a Fax from a PC ........................................................................................................................................ 9.810. Fax setupChanging the fax setup options ............................................................................................................................. 10.1Changing the default document settings ............................................................................................................... 10.2Printing sent fax report automatically .................................................................................................................... 10.2Setting up Phone Book ......................................................................................................................................... 10.211. Using USB flash memoryAbout USB memory .............................................................................................................................................. 11.1Plugging in a USB memory device ........................................................................................................................ 11.1Scanning to a USB memory device ...................................................................................................................... 11.1Printing from a USB memory device ..................................................................................................................... 11.2Backing up data .................................................................................................................................................... 11.3Managing USB memory ........................................................................................................................................ 11.312. Ordering supplies and accessoriesPrint cartridges ...................................................................................................................................................... 12.1Accessories ........................................................................................................................................................... 12.1How to purchase ................................................................................................................................................... 12.1

13. MaintenancePrinting reports ...................................................................................................................................................... 13.1Clearing memory ................................................................................................................................................... 13.2Cleaning your machine ......................................................................................................................................... 13.2Maintaining the print cartridge ............................................................................................................................... 13.3Maintenance Parts ................................................................................................................................................ 13.6Managing your machine from the website ............................................................................................................ 13.7Checking the machine’s serial number ................................................................................................................. 13.814. TroubleshootingClearing document jams ....................................................................................................................................... 14.1Clearing paper jams .............................................................................................................................................. 14.2Understanding display messages ......................................................................................................................... 14.7Print cartridge-related messages ........................................................................................................................ 14.10Solving other problems ....................................................................................................................................... 14.1115. Installing accessoriesPrecautions when installing accessories ............................................................................................................... 15.1Installing a memory DIMM .................................................................................................................................... 15.116. SpecificationsGeneral specifications ........................................................................................................................................... 16.1Printer specifications ............................................................................................................................................. 16.1Scanner and copier specifications ........................................................................................................................ 16.2Facsimile specifications ........................................................................................................................................ 16.2

iSafetyRead these safety notes carefully before using this product to ensure you operate the equipment safely. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety Agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.The safety testing and performance of this product have been verified using Xerox materials only. WARNING: This WARNING mark alerts users to the possibility of personal injury. WARNING: This WARNING mark alerts users to heated surfaces.CAUTION: This symbol indicates a Laser is being used in the equipment and alerts the user to refer to the appropriate safety information.WARNING: This product must be connected to a protective earth circuit.Operator Accessible AreasThis equipment has been designed to provide operator access to safe areas only. Operator access to hazardous areas is restricted using covers or guards, which require a tool to enable removal. Never remove these covers or guards.Maintenance Information1. Any operator product maintenance procedures will be described in the user documentation supplied with the product.2. Do not carry out any maintenance on this product which is not described in the customer documentationWARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment.3. Use supplies and cleaning materials only as directed in the Operator section of this manual.4. Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service.Operational Safety InformationYour Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times:Do These:• Always follow all warnings and instructions that are marked on or supplied with the equipment.• Before cleaning this product, unplug the product from the electrical outlet. Always use materials specifically designated for this product, the use of other materials may result in poor performance and create a hazardous situation.WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment.• Always exercise care when moving or relocating equipment. Please contact your local Xerox Service Department to arrange relocation of the copier to a location outside of your building.• Always locate the machine on a solid support surface (not on plush carpet) that has adequate strength to support the weight of the machine.• Always locate the machine in an area that has adequate ventilation and room for servicing.• Always unplug this equipment from the electrical outlet before cleaning.NOTE: Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously.CAUTION: The metallic surfaces in the fuser area are hot. Please use caution when removing paper jams from this area and avoid touching any metallic surfaces.Do Not Do These:• Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection terminal.• Never attempt any maintenance function that is not specifically described in this documentation.

ii• Never obstruct ventilation openings. They are provided to prevent overheating.• Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.• Never locate the machine near a radiator or any other heat source.• Never push objects of any kind into the ventilation openings.• Never override or "cheat" any of the electrical or mechanical interlock devices.• Never place this equipment where people might step on or trip on the power cord.• This equipment should not be placed in a room unless proper ventilation is provided. Please contact your local Authorized dealer for further information.Electrical Safety Information1. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please consult your local power company or an electrician for advice.2. The socket outlet shall be installed near the equipment and shall be easily accessible.3. Use the power cable that is supplied with your machine. Do not use an extension cord or remove or modify the power cord plug. 4. Plug the power cable directly into a correctly grounded electrical outlet. If you are not sure whether or not an outlet is correctly grounded, consult an electrician. 5. Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal. 6. Do not place this equipment where people might step or trip on the power cable. 7. Do not place objects on the power cable. 8. Do not override or disable electrical or mechanical interlock devices. 9. Do not push objects into slots or openings on the machine. Electrical shock or fire may result. 10. Do not obstruct ventilation openings. These openings are used to provide proper cooling to the Xerox machine.Electrical Supply1. This product shall be operated from the type of electrical supply indicted on the product's data plate label. If you are not sure that your electrical supply meets the requirements, please consult a licensed electrician for advice.WARNING: This equipment must be connected to a protective earth circuit. This equipment is supplied with a plug that has a protective earth pin. This plug will only fit into an earthed electrical outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact a licensed electrician to replace the outlet.2. Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician.Disconnect DeviceThe power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.Emergency Power OffIf any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact anauthorized Xerox Service Representative to correct the problem:The equipment emits unusual odours or makes unusual noises. The power cable is damaged or frayed. A wall panel circuit breaker, fuse, or other safety device has been tripped. Liquid is spilled into the machine. The machine is exposed to water. Any part of the machine is damaged.WARNING: Risk of explosion if battery is replaced by an incorrect type. Dispose of used batteries according to the instruction.

iiiQuality StandardsThe product is manufactured under a registered ISO 9002 Quality system.If you need additional safety information concerning this XEROX product or XEROX supplied materials you may call the following number: EUROPE: +44 (0) 1707 353434USA/CANADA: 1 800 928 6571Safety StandardsEUROPE: This XEROX product is certified by the following Agency using the Safety Standards listed.• Agency: TUV Rheinland• Standard: IEC60950-1, 2001 USA/CANADA: This XEROX product is certified by the following Agency using the Safety Standards listed. • Agency: UNDERWRITERS LABORATORIES • Standard: UL60950-1, 2003 Edition. Certification is based on reciprocity agreements, which include requirements for Canada.Laser Safety InformationCAUTION: Use of controls, adjustments or performance of procedure other than those specified herein may result in hazardous light exposure.With specific regard to laser safety, the equipment complies with performance standards for laser product set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.Ozone Safety InformationThis product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits.If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorized local dealer or Service Provider.For Consumables• Store all consumables in accordance with the instructions given on the package or container. • Keep all consumables away from the reach of children.• Never throw print cartridges or toner containers into an open flame.• Cartridges: When handing cartridges, for example ink, fuser, etc, avoid skin or eye contact. Eye contact can cause irritation and inflammation. Do not attempt to disassemble the cartridge. This can increase the risk of skin or eye contact.Product Safety CertificationThis product is certified by the following Agency using the Safety standards listed.This product has been manufactured under a registered ISO 9001 Quality system.Agency StandardUnderwriters Laboratories Inc. UL60950-1st Edition (2003) (USA/Canada)SEMKO IEC60950-1st Edition 1 (2001)

ivRegulatory Information CE MarkThe CE mark applied to this product, symbolizes XEROX's declaration of conformity with the following applicable European Union Directives, as of the dates indicated:December 12, 2006:Council Directive 2006/95/EC as amended. Approximation of the laws of the member states related to low voltage equipment.December 15, 2004:Council Directive 2004/108/EC as amended. Approximation of the laws of the member states related to electromagnetic compatibility.March 9, 1999:Council Directive 99/5/EC, on radio equipment and telecommunications terminal equipment and the mutual recognition of the conformity.A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your XEROX Limited representative.WARNING: In order to allow this equipment to operate in proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken.NOTE: Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user’s authority to operate this equipment.WARNING: Shielded cables must be used with this equipment to maintain compliance with Council Directive 2004/108/EC.EMC InformationFCC Notices For The USANOTE: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: • Reorient or relocate the receiving antenna.• Increase the separation between the equipment and receiver.• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.• Consult the dealer or an experienced radio/TV technician for help.Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user's authority to operate this equipment.EME Compliance for Canada This Class "B" digital apparatus complies with Canadian ICES-003.Cet appareil numerique de la classe "B" est conforme a la norme NMB-003 du Canada.WARNING: Shielded cables must be used with this equipment to maintain compliance with FCC regulations.

vIllegal CopyingCongress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprison-ment may be imposed on those guilty of making such copies.• Obligations or Securities of the United States Government, such as:Certificates of IndebtednessCoupons from BondsSilver CertificatesUnited States BondsFederal Reserve NotesCertificates of DepositNational Bank currencyFederal Reserve Bank NotesGold CertificatesTreasure NotesFractional NotesPaper moneyBonds and obligations of certain agencies of the government, such as FHABonds (US Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.)Internal Revenue Stamps (If it is necessary to copy a legal document on which there is a cancelled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.)Postage Stamps, canceled or uncanceled (For philatelic purposes, postage stamps may be photographed provided the reproduction is black and white and less than 3/4 or more than 11/2 times the linear dimensions of the original).Postal Money OrdersBills, checks, or drafts for money drawn by or on authorized officers of the United StatesStamps and other representatives of value, of whatever denomination, which may be or have been issued under any Act of Congress• Adjusted compensation Certificates for veterans of the World Wars.• Obligations or Securities of any foreign government, bank, or corporation.• Copyrighted material (unless permission of the copyright owner has been obtained or the copying falls within the “fair use” or library reproduction provisions of the copyright law). Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, DC 20559 (circular R21).• Certificates of Citizenship or Naturalization (foreign naturalization certificates may be photographed).• Passports (foreign passports may be photographed).• Immigration papers.• Draft Registration cards.• Selective Service Induction papers which bear any of the following information:Registrant’s earnings or incomeRegistrant’s dependency statusRegistrant’s court recordRegistrant’s previous military serviceRegistrant’s physical or mental conditionNOTE: Exception: US Army and Navy discharge certificates may be photographed.• Badges, identification cards, passes or insignias carried by military or Naval personnel, or by members of the various Federal Departments and Bureaus, such as the FBI and Treasury (unless the photograph is ordered by the head of such Department or Bureau).WARNING: Copying of the following is also prohibited in certain states: automobile licences, driver’s licenses, and automobile Certificates of Title. This list is not all-inclusive. In case of doubt, consult your attorney.Cyprus Hungary Lithuania SlovakiaCzech Republic Italy Malta SloveniaEstonia Latvia Poland Spain

viFor Fax FunctionUSAFAX Send Header Requirements:The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a Fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges.)In order to program this information into your FAX machine refer to Setting the Machine and follow the steps provided.Data Coupler Information:This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested , this number must be provided to the Telephone Company.A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details.The Ringer Equivalence Number (or REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. If advance notice isn't practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.The Telephone Company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the appropriate service center; details of which are displayed either on the machine or contained within the user guide. If the equipment is causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved.Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void. This equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.If your office has specially wired alarm equipment connected to the telephone line, ensure the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your Telephone Company or a qualified installer.CANADAThis product meets the applicable Industry Canada technical specificationsNOTE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all of the devices does not exceed 5.Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may

viigive the telecommunications company cause to request the user to disconnect the equipment.Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe systems, if present, are connected together. This precaution may be particularly important in rural areas.CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.EuropeRadio Equipment & Telecommunications Terminal Equipment DirectiveThis Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC.The product has been designed to work with the national PSTNs and compatible PBXs of the following countries: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, United Kingdom, Iceland, Liechtenstein, NorwayIn the event of problems, you should contact your local Xerox representative in the first instance.This product has been tested to and is compliant with TBR21 or ES 103 021-1/2/3 or ES 203 021-1/2/3, technical specifications for terminal equipment for use on analogue-switched telephone networks in the European Economic Area. The product may be configured to be compatible with other country networks. Please contact your Xerox representative if it needs to be reconnected to another country's network.NOTE: Although this product can use either loop disconnect (pulse) or DTMF (tone) signaling it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call setup. Modification, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification.OpenSSL LicenseCopyright (c) 1998-2001 The OpenSSL Project. All rights reserved.Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.3. All advertising materials mentioning features or use of this software must display the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)"4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived from this software without5. prior written permission. For written permission, please contact openssl-core@openssl.org.6. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without prior written permission of the OpenSSL Project.7. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)"THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT ``AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

viiiThis product includes cryptographic software written by Eric Young(eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com).Original SSLeay LicenseCopyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved.This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com). Copyright remains Eric Young's, and as such any Copyright notices in the code are not to be removed. If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.3. All advertising materials mentioning features or use of this software must display the following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)" The word 'cryptographic' can be left out if the rouines from the library being used are not cryptographic related.4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: "This product includes software written by Tim Hudson (tjh@cryptsoft.com)"THIS SOFTWARE IS PROVIDED BY ERIC YOUNG ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

ixEnvironmental ComplianceUSAEnergy StarAs an ENERGY STAR® partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency.The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks.The ENERGY STAR Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity.Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Power Save Mode from the last copy/print out, set at 30 minutes. A more detailed description of this feature can be found in the Machine Setup Section of this guide.Product Recycling and DisposalEuropean UnionProfessional/Business EnvironmentApplication of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures.In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures.Domestic/Household EnvironmentApplication of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream. In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste. Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge. Please contact your local disposal authority for information. In some member states, when you purchase new equipment, your local retailer may be required to take back your old equipment free of charge. Please ask you retailer for information.Prior to disposal, please contact your local dealer or Xerox representative for end of life takeback information.North AmericaXerox operates a worldwide equipment take back and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.If you are managing the disposal of your Xerox product, please note that the product may contain lead, Perchlorate and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information,

xcontact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org.WARNING: Perchlorate Material - This product may contain one or more Perchlorate-containing devices, such as batteries. Special handling may apply, please see www.dtsc.ca.gov/hazardouswaste/perchlorate/.Others CountriesPlease contact your local waste authorities and request disposal guidance.EH&S Contact InformationFor more information on Environment, Health and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: • USA: 1-800 828-6571 • Canada: 1-800 828-6571 • Europe: +44 1707 353 434.• Product Safety information for USwww.xerox.com/about-xerox/environment/enus.html• Product Safety information for EUwww.xerox.com/about-xerox/environment/eneu.html

1.2 <Introduction>Printer overviewThese are the main components of your machine:Front view1ADF (automatic document feeder)10 tray 12document width guides 11 optional tray 23document input tray 12 multi-purpose tray4scanner lid 13 output support5document output tray 14 USB memory port6control panel 15 multi-purpose tray extension7output tray 16 multi-purpose tray paper width guides8front cover 17 scanner glass9paper level indicator 18 print cartridge* The figure above shows Phaser 3300MFP with all available accessories.Rear view1control board cover6extension telephone socket (EXT)2network port7duplex unita3USB port8power receptacle4optional tray 2 cable connector9power switch5telephone line socket(LINE)a10rear cover* The figure above shows Phaser 3300MFP with all available accessories.

1.3 <Introduction>Control panel overview1Speed buttons: Allows you to store frequently-dialed fax numbers and email addresses and enter them with the touch of a few buttons.13Exit: Sends you back to the upper menu level.216-30: Allows you to shift the speed buttons to access numbers 16 through 30.14Lighten/Darken: Adjusts the document brightness for the current copy job. 3Address Book: Allows you to store frequently used fax numbers in memory or search for stored fax numbers or email addresses. Also allows you to print an Address Book/Phone Book list.15Original Type: Selects the document type for the current copy job. 4Resolution: Adjusts the document resolution for the current fax job. 16Reduce/Enlarge: Makes a copy smaller or larger than the original.5Redial/Pause: In Standby mode, redials the last number, or in Edit mode, inserts a pause into a fax number.17USB Print: Allows you to directly print files stored on a USB Memory device when it is inserted into the USB memory port on the front of your machine.6Fax: Activates Fax mode. 18Duplex: Allows you to print documents on both sides of the paper.7Copy: Activates Copy mode. 19Toner Saver: Allows you to save on toner by using less toner in printing.8Scan: Activates Scan mode. 20Number keypad: dials a number or enters alphanumeric characters.9Display: Shows the current status and prompts during an operation. 21Manual Dial: Engages the telephone line.10Menu: Enters Menu mode and scrolls through the available menus. 22Stop/Clear: Stops an operation at any time. In Standby mode, clears/cancels the copy options, such as the darkness, the document type setting, the copy size, and the number of copies. 11 Scroll buttons: Scroll through the options available in the selected menu, and increase or decrease values.23Start: Starts a job.12Enter: Confirms the selection on the screen.

1.4 <Introduction>Finding more informationYou can find information for setting up and using your machine from the following resources, either printed or onscreen.Quick Install GuideProvides information on setting up your machine and, therefore, be sure to follow the instructions in the guide to get the machine ready.Online User GuideProvides you with step-by-step instructions for using your machine’s full features, and contains information for maintaining your machine, troubleshooting, and installing accessories. This user guide also contains the Software Section providing you with information on how to print documents with your machine on various operating systems, and how to use the supplied software utilities.NoteYou can access the user guides in other languages from the Manualfolder on the printer software CD.Printer Driver HelpProvides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a printer driver help screen, click Help from the printer properties dialog box.website If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Xerox website, www.xerox.com/support.Selecting a locationSelect a level, stable place with adequate space for air circulation. Allow extra space for opening covers and trays. The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge of your desk or table. Clearance space•Front: 482,6 mm (enough space so that the paper tray can be removed)•Back: 100 mm (enough space for ventilation)•Right: 100 mm (enough space for ventilation)•Left: 100 mm (enough space for ventilation)

2.1 <System setup>2 System setupThis chapter gives you an overview of menus available on your machine and step-by-step instructions for setting up the machine’s systems.This chapter includes:• Menu overview• Changing the display language• Setting the date and time• Changing the default mode• Setting sounds• Entering characters using the number keypad• Using the save modes• Setting print job timeoutMenu overviewThe control panel provides access to various menus to set up the machine or use the machine’s functions. These menus can be accessed by pressing Menu. Refer to the following diagram. Menus available in Fax, Copy, or Scan mode vary.Fax FeatureDarknessMulti SendDelay SendPriority SendSend ForwardRcv. ForwardSecure ReceiveAdd PageCancel JobFax SetupSendingRedial TimesRedial TermPrefix DialECM ModeSent ReportImage TCRDial ModeReceivingReceive ModeRing to AnswerStamp Rcv NameRcv Start CodeAuto ReductionDiscard SizeJunk Fax SetupDRPD ModeChange DefaultResolutionDarknessAuto ReportCopy FeatureCopy Collation2-Up4-UpID CopyPoster CopyClone CopyErase Bkgd.Copy SetupChange DefaultCopiesReduce/EnlargeDarknessOriginal TypeScan FeatureUSB MemoryScan SizeOriginal TypeResolutionScan ColorScan FormatE-mailScan SizeOriginal TypeResolutionScan ColorFTPScan SizeOriginal TypeResolutionScan ColorSMBScan SizeOriginal TypeResolutionScan ColorScan SetupChange DefaultUSB MemoryE-mailFTPSMBSystem SetupMachine SetupMachine IDMachine Fax No.Date & TimeClock ModeLanguageDefault ModePower SaveScan PWR SaveTimeoutNetScanTimeoutJob TimeoutImport SettingExport SettingSystem Setup (continued)Paper SetupPaper SizePaper TypePaper SourceSound/VolumeKey SoundAlarm SoundSpeakerRingerReportMaintenanceClean DrumIgnore TonerCLR Empty Msg.Supplies LifeSerial NumberClear SettingNetworkTCP/IPEtherTalkEthernet SpeedClear SettingNetwork Info.

2.2 <System setup>Changing the display languageTo change the language that appears on the control panel, follow these steps:1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press Enter when Machine Setup appears.3Press the Scroll buttons until Language appears and press Enter.4Press the Scroll buttons until the language you want appears and press Enter.5Press Stop/Clear to return to Standby mode.Setting the date and time The current date and time are shown on the display when your machine is on and ready to work. For the Phaser 3300MFP, all of your faxes will have the date and time printed on them.Note If power to the machine is cut off, you need to reset the correct time and date once the power has been restored.1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press Enter when Machine Setup appears.3Press the Scroll buttons until Date & Time appears and press Enter.4Enter the correct time and date using the number keypad. Month = 01 to 12Day = 01 to 31Year = requires four digitsHour = 01 to 12 (12-hour mode) 00 to 23 (24-hour mode)Minute = 00 to 59Note The date format may differ from country to country.You can also use the Scroll buttons to move the cursor under the digit you want to correct and enter a new number.5To s el ect AM or PM for 12-hour format, press the or button or any number button.When the cursor is not under the AM or PM indicator, pressing the or button immediately moves the cursor to the indicator.You can change the clock mode to 24-hour format (e.g. 01:00 PM as 13:00). For details, see the next section.6Press Enter to save the time and date. When you enter a wrong number, Out of Range appears and the machine does not proceed to the next step. If this happens, simply reenter the correct number.7Press Stop/Clear to return to Standby mode.Changing the clock modeYou can set your machine to display the current time using either a 12-hour or 24-hour format.1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press Enter when Machine Setup appears.3Press the Scroll buttons until Clock Mode appears and press Enter.4Press the Scroll buttons to select the other mode and press Enter.5Press Stop/Clear to return to Standby mode.Changing the default modeYour machine is preset to Fax mode. You can switch this default mode between Fax mode and Copy mode.1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press Enter when Machine Setup appears.3Press the Scroll buttons until Default Mode appears and press Enter.4Press the Scroll buttons until the default mode you want appears and press Enter.5Press Stop/Clear to return to Standby mode.

2.3 <System setup>Setting soundsYou can control the following sounds:•Key Sound: Turns the key sound on or off. With this option set to On,a tone sounds each time a key is pressed.•Alarm Sound: Turns the alarm sound on or off. With this option set to On, an alarm tone sounds when an error occurs or fax communication ends.•Speaker: Turns on or off the sounds from the telephone line through the speaker, such as a dial tone or a fax tone. With this option set to Comm. which means “Common,” the speaker is on until the remote machine answers. You can adjust the volume level using Manual Dial.•Ringer: Adjusts the ringer volume. For the ringer volume, you can select Off,Low,Mid, and High.Speaker, ringer, key sound, and alarm sound1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press the Scroll buttons until Sound/Volume appears and press Enter.3Press the Scroll buttons until the sound option you want appears and press Enter.4Press the Scroll buttons until the desired status or volume for the sound you have selected appears and press Enter.5If necessary, repeat steps 3 through 5 to set other sounds.6Press Stop/Clear to return to Standby mode.Speaker volume1Press Manual Dial. A dial tone sounds from the speaker.2Press the Scroll buttons until you hear the volume you want.3Press Manual Dial to save the change and return to Standby mode.Note You can adjust the speaker volume only when the telephone line is connected.Entering characters using the number keypadAs you perform various tasks, you may need to enter names and numbers. For example, when you set up your machine, you enter your name or your company’s name, and the fax number. When you store fax numbers or email addresses in memory, you may also enter the corresponding names.Entering alphanumeric characters1When you are prompted to enter a letter, locate the button labeled with the character you want. Press the button until the correct letter appears on the display.For example, to enter the letter O, press 6, labeled with MNO.Each time you press 6, the display shows a different letter, M,N,O,and finally 6.You can enter special characters, such as space, plus sign, and etc. For details, see the below section.2To enter additional letters, repeat step 1.If the next letter is printed on the same button, move the cursor by pressing the right Scroll button and then press the button labeled with the letter you want. The cursor will move to the right and the next letter will appear on the display.You can enter a space by pressing 1 twice.3When you have finished entering letters, press Enter.Keypad letters and numbersKey Assigned numbers, letters, or characters11Space 2ABCabc23DEFdef34GHIghi45JKLjkl56MNOmno6 7PQRSpqrs78TUVtuv8 9WXYZwxyz90+ -,.‘/*#&@0

2.4 <System setup>Correcting numbers or namesIf you make a mistake while entering a number or name, press the left Scroll button to delete the last digit or character. Then enter the correct number or character.Inserting a pauseWith some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up speed buttons or speed dial numbers.To insert a pause, press Redial/Pause at the appropriate place while entering the telephone number. A - appears on the display at the corresponding location.Using the save modesToner Save modeToner Save mode allows your machine to use less toner on each page. Activating this mode extends the life of the print cartridge beyond what one would experience in the normal mode, but it reduces print quality.To turn this mode on or off, press Toner Saver.Note When PC-printing, you can also turn on or off Toner Save mode in the printer properties. See the Software Section.Power Save modePower Save mode allows your machine to reduce power consumption when it is not in actual use. You can turn this mode on and select a length of time for which the machine waits after a job is printed before it switches to a reduced power state.1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press Enter when Machine Setup appears.3Press the Scroll buttons until Power Save appears and press Enter.4Press the Scroll buttons until On appears and press Enter.5Press the Scroll buttons until the time setting you want appears and press Enter.6Press Stop/Clear to return to Standby mode.Scan Power Save modeScan Power Save mode allows you to save power by turning off the scan lamp. The scan lamp under the scanner glass automatically turns off when it is not in actual use to reduce power consumption and extend the life of the lamp. The lamp automatically wakes up after some warm-up time when you start scanning.You can set the length of time for which the scan lamp waits after a scan job is completed before it switches to the power save mode. 1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press Enter when Machine Setup appears.3Press the Scroll buttons until Scan PWR Save appears and press Enter.4Press the Scroll buttons until the time setting you want appears and press Enter.5Press Stop/Clear to return to Standby mode.Setting print job timeoutYou can set the amount of time a single print job is active before it must print.The machine handles incoming data as a single job if it comes in within the specified time. When an error occurs while processing data from the computer and the data flow stops, the machine waits the specified time and then cancels printing if data flow does not resume.1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press Enter when Machine Setup appears.3Press the Scroll buttons until Job Timeout appears and press Enter.4Press the Scroll buttons until the time setting you want appears and press Enter.5Press Stop/Clear to return to Standby mode.

3.1 <Software overview>3 Software overviewThis chapter gives you an overview of the software that comes with your machine. Further details about installing and using the software are explained in the Software Section.This chapter includes:• Supplied software• Printer driver features• System requirementsSupplied softwareYou must install the printer and scanner software using the supplied CDs after you have set up your machine and connected it to your computer. Each CD provides you with the following software:CD ContentsPrinter software CDWindows • Printer driver: Use this driver to take full advantage of your printer’s features.•Scanner driver: TWAIN and Windows Image Acquisition (WIA) drivers are available for scanning documents on your machine.•Status Monitor: This program allows you to monitor the machine’s status and alerts you when an error occurs during printing.•Network Scan: This program allows you to scan a document on your machine and save it to a network-connected computer.•User Guide in PDF•Set IP: Use this program to set your machine’s TCP/IP addresses.•PC Fax: This program allows you to launch fax in your PC when the machine is connected to your PC.Linux • Printer driver: Use this driver to run your machine from a Linux computer and print documents.•SANE: Use this driver to scan documents.•Status Monitor: This program allows you to monitor the machine’s status and alerts you when an error occurs during printing.PostScript printer driver CDWindows • Postscript Printer Description (PPD) file: Use the PostScript driver to print documents with complex fonts and graphics in the PS language.•User Guide in PDFMacintosh • Postscript Printer Description (PPD) file: Use this file to run your machine from a Macintosh computer and print documents.•Scan driver: TWAIN driver is available for scanning documents on your machine.CD Contents

3.2 <Software overview>Printer driver featuresYour printer drivers support the following standard features:• Paper source selection• Paper size, orientation and media type• Number of copiesIn addition, you can use various special printing features. The following table shows a general overview of features supported by your printer drivers: FeaturePCL 6 PostScriptWindows Windows Macintosh LinuxToner save O O O OPrint quality optionOOOOPoster printingOX X XMultiple pages per sheet (N-up)OOOO(2, 4)Fit to page printingOOOOScale printing O O O OWatermark O X X XOverlay O X X XSystem requirementsBefore you begin, ensure that your system meets the following requirements:Windows MacintoshOperating SystemRequirement (recommended)CPU RAM free HDD spaceWindows 2000Pentium II 400 MHz (Pentium III 933 MHz)64 MB (128 MB)650 MBWindows XPPentium III 933 MHz (Pentium IV 1 GHz)128 MB (256 MB)1.5 GBWindows 2003 ServerPentium III 933 MHz (Pentium IV 1 GHz)128 MB (512 MB)1.25 GB to 2 GBWindows VistaPentium IV 3 GHz 512 MB (1024 MB)15 GBNotes•Internet Explorer 5.0 or higher is the minimum requirement for all Windows operating systems.•Users who have an administrator right can install the softwareOperating SystemRequirement (recommended)CPU RAM free HDD spaceMac OS X 10.4 or lowerIntel ProcessorPower PC G4 / G5128 MB for a Power-PC based Mac (512 MB)512 MB for an Intel-based Mac (1 GB)1 GBMac OS X 10.5Intel Processor867 MHz or faster Power PC G4 / G5512 MB (1 GB) 1 GB

3.3 <Software overview>LinuxItem Requirements (Recommended)Operating systemRedHat 8.0, 9.0 (32 bit)RedHat Enterprise Linux WS 4, 5 (32/64 bit)Fedora Core 1~7 (32/64 bit)Mandrake 9.2 (32 bit), 10.0, 10.1 (32/64 bit)Mandriva 2005, 2006, 2007 (32/64 bit)SuSE Linux 8.2, 9.0, 9.1 (32 bit)SuSE Linux 9.2, 9.3, 10.0, 10.1, 10.2 (32/64 bit)SuSE Linux Enterprise Desktop 9, 10 (32/64 bit)Ubuntu 6.06, 6.10, 7.04 (32/64 bit)Debian 3.1, 4.0 (32/64 bit)CPU Pentium IV 2.4 GHz (IntelCore2)RAM 512 MB (1024 MB)free HDD space 1 GB (1 GB)Software Linux Kernel 2.4 or higherGlibc 2.2 or higherCUPS

4.1 <Network setup>4 Network setupThis chapter gives you step-by-step instructions for setting up your machine for network connections.This chapter includes:• Introduction• Supported operating systems• Locating the 3300MFP IP Address• Accessing CentreWare Internet Services (CWIS)• Configuring TCP/IP• Configuring EtherTalk• Configuring 802.1x• Setting Ethernet speed• Restoring the network configuration• Printing a network configuration pageIntroductionOnce you have connected your machine to a network with an RJ-45 Ethernet cable, you can share the machine with other network users.You need to set up the network protocols on the machine to use it as your network printer. Protocols can be set up by the following two methods: Via network administration programsYou can configure your machine’s print server settings and manage the machine via the following programs that came with your machine:•CentreWare IS: CentreWare Internet Services is the embedded HTTP server application that resides in the 3300MFP. CentreWare Internet Services allows administrators to change network and system settings on the 3300MFP from the convenience of their desktops. The user will require the 3300MFP IP address to access CWIS. Many of the features available within CentreWare Internet Services will require an administrator user name and password. The default user name is admin and the default password is 1111. A user will only be prompted for an administrator’s user name and password once in a single browser session.This embedded web server allows you to:- Configure the network parameters necessary for the machine to connect to various network environments.- Customize e-mail settings and set up Address Book for scanning to email.- Customize server settings and set up server lists for scanning to an FTP or SMB servers.- Customize printer, copy, and fax settings.•SetIP: Utility program allowing you to select a network interface and manually configure the IP addresses for use with the TCP/IP protocol. See the Software Section.Via the control panelYou can set up the following basic network parameters through the machine’s control panel:• Configure TCP/IP• Configure EtherTalkSupported operating systemsThe following table shows the network environments supported by the machine: • TCP/IP: Transmission Control Protocol/Internet Protocol• DHCP: Dynamic Host Configuration Protocol• BOOTP: Bootstrap ProtocolLocating the 3300MFP IP Address1Press Menu until Network appears on the bottom line of the display and press Enter.2Press the Scroll buttons until Network Info. appears and press Enter.3Press Enter when Yes appears. The Network Configuration page prints out.4On the Network Configuration page note the IP Address (Example 169.123.21.23)Accessing CentreWare Internet Services (CWIS)1On your PC open a web browser such as Internet Explorer.Item RequirementsNetwork interface • 10/100 Base-TXNetwork operating system• Windows 2000/XP/2003/Vista• Various Linux OS• Macintosh OS 10.3 ~ 10.5Network protocols • TCP/IP on Windows •EtherTalkDynamic addressing server• DHCP, BOOTP

4.2 <Network setup>2In the URL or Address field enter http;//xxx.xxx.xxx.xxx where x is your IP address.3Press Enter.4Select a tab to view.Configuring TCP/IPYour machine can be set up with a variety of TCP/IP network information, such as an IP address, a subnet mask, a gateway, and DNS addresses. There are several ways in which your machine can be assigned a TCP/IP address, depending on your network.• Static addressing: A TCP/IP address is assigned manually by the system administrator.• Dynamic addressing via BOOTP/DHCP (default): A TCP/IP address is assigned automatically by the server.Note Before configuring TCP/IP, you need to set the network protocol to TCP/IP.Static addressingTo enter a TCP/IP address from your machine’s control panel, take the following steps: 1Press Menu until Network appears on the bottom line of the display and press Enter.2Press Enter when TCP/IP appears.3Press the Scroll buttons until Static appears and press Enter.4Press Enter when IP Address appears. 5Enter a byte between 0 and 255 using the number keypad and press the Scroll buttons to move between bytes.Repeat this to complete the address from the 1st byte to the 4th byte.6When you have finished, press Enter.7Repeat steps 5 and 6 to configure the other TCP/IP parameters: subnet mask and gateway address.8Press the Scroll buttons until Static appears and press Enter.9Press the Scroll buttons until Primary DNS appears and press Enter.10 Enter each byte of the address and press Enter.11 Press the Scroll buttons until Secondary DNS appears and press Enter.12 Enter each byte of the address and press Enter.13 Press Stop/Clear to return to Standby mode.Dynamic addressing (BOOTP/DHCP)To have a TCP/IP address assigned automatically by the server, take the following steps:1Press Menu until Network appears on the bottom line of the display. 2Press Enter when TCP/IP appears.3Press the Scroll buttons until DHCP or BOOTP appears and press Enter.4Press Stop/Clear to return to Standby mode.Configuring EtherTalkEtherTalk is AppleTalk used in an Ethernet network. This protocol is widely used in Macintosh network environments. To use EtherTalk, take the following steps:1Press Menu until Network appears on the bottom line of the display and press Enter.2Press the Scroll buttons until EtherTalk appears and press Enter.3Press the Scroll buttons until On appears and press Enter.4Press Stop/Clear to return to Standby mode.Configuring 802.1xYour printer has 802.1x protocol on its network. 802.1xGis a security standard for port based network access control. It secures your network against unauthorized access by requiring authentication before network

4.3 <Network setup>access and data transmission are allowed. There are 3 mutually exclusive options for 802.1x authentication.To use 802.1x, take the following steps:1Press Menu until Network appears on the bottom line of the display and press Enter.2Press the Scroll buttons until 802.1x appears and press Enter.3Press the Scroll buttons until On appears and press Enter.4Press the Scroll buttons until the desired authentication method appears.•EAP-MD5: EAP-MD5 (Extensible Authentication Protocol Message Digest algorithm 5) is a message hashing scheme between client and server to allow the transfer of user data in a secure fashion.•EAP-MSCHAPv2: EAP-MSCHAP (Extensible Authentication Protocol Microsoft version of the Challenge-Handshake Authentication Protocol). MSCHAP v2 is a one-way encrypted password, mutual authentication process. MS-CHAPv2 uses different hashing/encryption algorithms to encode the UserID and passwords.•PEAP: PEAP (Protected EAP).5Enter user name and passcode using Scroll button.6Press Enter to save the selection.7Press Start/Stop to return to Standby mode.Setting Ethernet speedYou can select the communication speed for Ethernet connections.1Press Menu until Network appears on the bottom line of the display and press Enter.2Press the Scroll buttons until Ethernet Speed appears and press Enter.3Press the Scroll buttons until the speed you want appears and press Enter.4Press Stop/Clear to return to Standby mode.Restoring the network configurationYou can return the network configuration to its default settings.1Press Menu until Network appears on the bottom line of the display and press Enter.2Press the Scroll buttons until Clear Setting appears and press Enter.3Press Enter when Yes appears to restore the network configuration.4Power the machine off and back on.Printing a network configuration pageThe Network Configuration page shows how the network interface card on your machine is configured. 1Press Menu until Network appears on the bottom line of the display and press Enter.2Press the Scroll buttons until Network Info. appears and press Enter.3Press Enter when Yes appears.The Network Configuration page prints out.

5.1 <Loading originals and print media>5 Loading originals and print mediaThis chapter introduces you to how to load originals and print media into your machine.This chapter includes:• Loading originals• Selecting print media• Loading paper• Setting the paper size and type• Selecting an output locationLoading originalsYou can use the scanner glass or ADF to load an original for copying, scanning, and sending a fax.On the scanner glassMake sure that no originals are in the ADF. If an original is detected in the ADF, the machine gives it priority over the original on the scanner glass. To get the best scan quality, especially for color or gray-scaled images, use the scanner glass.1Lift and open the scanner lid.2Place the original face down on the scanner glass and align it with the registration guide at the top left corner of the glass.3Close the scanner lid.In the ADFUsing the ADF, you can load up to 50 sheets of paper (75 g/m2) for one job. When you use the ADF:• Do not load paper smaller than 142 x 148 mm or larger than 216 x 356 mm.• Do not attempt to load the following types of paper:- carbon-paper or carbon-backed paper- coated paper- onion skin or thin paper- wrinkled or creased paper- curled or rolled paper- torn paper• Remove all staples and paper clips before loading.• Make sure any glue, ink, or correction fluid on the paper is completely dry before loading.• Do not load originals that include different sizes or weights of paper.• Do not load booklets, pamphlets, transparencies, or documents having other unusual characteristics.Notes• Leaving the scanner lid open while copying may affect copy quality and toner consumption.• Dust on the scanner glass may cause black spots on the printout. Always keep it clean.• If you are copying a page from a book or magazine, lift the scanner lid until its hinges are caught by the stopper and then close the lid. If the book or magazine is thicker than 30 mm, start copying with the lid open.

5.2 <Loading originals and print media>To load an original into the ADF:1Load the original face up into the ADF. Make sure that the bottom of the original stack matches the paper size marked on the document input tray.2Adjust the document width guides to the paper size.Note Dust on the ADF glass may cause black lines on the printout. Always keep it clean.Selecting print mediaYou can print on a variety of print media, such as plain paper, envelopes, labels, and transparencies. Always use print media that meet the guidelines for use with your machine. Print media that does not meet the guidelines outlined in this user guide may cause the following problems:• Poor print quality• Increased paper jams• Premature wear on the machine.Properties, such as weight, composition, grain, and moisture content, are important factors that affect the machine’s performance and the output quality. When you choose print materials, consider the following:• The type, size and weight of the print media for your machine is described in following tables.• Desired outcome: The print media you choose should be appropriate for your project.• Brightness: Some print media are whiter than others and produce sharper, more vibrant images.• Surface smoothness: The smoothness of the print media affects how crisp the printing looks on the paper.CautionUsing print media that does not meet these specifications may cause problems, requiring repairs. Such repairs are not covered by Xerox’s warranty or service agreements.Notes• Some print media may meet all of the guidelines in this section and still not produce satisfactory results. This may be the result of improper handling, unacceptable temperature and humidity levels, or other variables over which Xerox has no control.• Before purchasing large quantities of print media, ensure that it meets the requirements specified in this user guide.

5.3 <Loading originals and print media>Supported print media types and sizesType Size Dimensions Weight11. If media weight is over 90 g/m224 lb bond), use the multi-purpose tray.Capacity22. Maximum capacity may differ depending on media weight, thickness, and environmental conditions.Plain paper Letter 216 x 279 mm (8.5 x 11 inches) • 60 to 90 g/m2 (16 to 24 lb bond) for the tray• 60 to 163 g/m2 (16 to 43 lb bond) for the multi-purpose tray• 250 sheets of 75 g/m2(20 lb bond) paper for the tray• 50 sheets for the multi-purpose trayLegal 216 x 356 mm (8.5 x 14 inches)Folio 216 x 330.2 mm (8.5 x 13 inches)Oficio 216 x 343 mm (8.5 x 13.5 inches)A4 210 x 297 mm (8.27 x 11.69 inches)JIS B5 182 x 257 mm (7.18 x 10.12 inches)ISO B5 176 x 250 mm (6.93 x 9.84 inches)Executive 184.2 x 266.7 mm (7.25 x 10.5 inches)A5 148.5 x 210 mm (5.85 x 8.27 inches)A6 105 x 148.5 mm (4.13 x 5.85 inches)Envelope Envelope B5 176 x 250 mm (6.93 x 9.84 inches) 75 to 90 g/m2(20 lb to 24 lb bond)5 sheets of 75 g/m2(20 lb bond) in the multi-purpose trayEnvelope Monarch 98.4 x 190.5 mm (3.88 x 7.5 inches)Envelope COM-10 105 x 241 mm (4.12 x 9.5 inches)Envelope DL 110 x 220 mm (4.33 x 8.66 inches)Envelope C5 162 x 229 mm (6.38 x 9.02 inches)Envelope C6 114 x 162 mm (4.49 x 6.38 inches)Transparency Letter, A4 Refer to the Plain paper section 138 to 146 g/m2(37 to 39 lb bond)5 sheets of 75 g/m2 (20 lb bond) in the multi-purpose trayLabels Letter, Legal, Folio, A4, JIS B5, ISO B5, Executive, A5, A6Refer to the Plain paper section 120 to 150 g/m2(32 to 40 lb bond)5 sheets of 75 g/m2 (20 lb bond) in the multi-purpose trayCard stock Letter, Legal, Folio, A4, JIS B5, ISO B5, Executive, A5, A6Refer to the Plain paper section 60 to 163 g/m2(16 to 43 lb bond)5 sheets of 75 g/m2 (20 lb bond) in the multi-purpose trayMinimum size (custom) 76 x 127 mm (3 x 5 inches) 60 to 163 g/m2(16 to 43 lb bond)5 sheets of 75 g/m2 (20 lb bond) in the multi-purpose trayMaximum size (custom) 215.9 x 356 mm (8.5 x 14 inches)

5.4 <Loading originals and print media>Media sizes supported in each modeGuidelines for selecting and storing print mediaWhen selecting or loading paper, envelopes, or other print materials, keep these guidelines in mind:• Always use print media that conform with the specifications listed on page 5.3.• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.• For the best print quality, use only high quality copier grade paper specifically recommended for use in laser printers. • Avoid using the following media types:- Paper with embossed lettering, perforations, or a texture that is too smooth or too rough- Erasable bond paper- Multi-paged paper- Synthetic paper and thermally reactive paper- Carbonless paper and Tracing paper. Use of these types of paper could result in paper jams, chemical smells, and damage to your machine.• Store print media in its ream wrapper until you are ready to use it. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture or other conditions that can cause it to wrinkle or curl.• Store unused print media at temperatures between 15 °C and 30 °C. The relative humidity should be between 10% and 70%.• Store unused print media in a moisture-proof wrap, such as a plastic container or bag, to prevent dust and moisture from contaminating your paper.• Load special media types one sheet at a time through the multi-purpose tray to avoid paper jams.• To prevent print media, such as transparencies and label sheets, from sticking together, remove them as they print out.Mode Size SourceCopy mode Letter, A4, Legal, Folio, Executive, ISO B5, JIS B5, A5, A6•tray 1•optional tray 2•multi-purpose traySingle side printingAll sizes supported by the machine•tray 1•optional tray 2•multi-purpose trayDuplex printing11. 75 to 90 g/m2 (20 to 24 lb bond) onlyLetter, A4, Legal, Folio • tray 1•optional tray 2• multi-purpose trayFax mode Letter, A4, Legal • tray 1•optional tray 2Guidelines for special print mediaMedia type GuidelinesEnvelopes • Successful printing on envelopes depends upon the quality of the envelopes. When selecting envelopes, consider the following factors:- Weight: The weight of the envelope paper should not exceed 90 g/m2 or jamming may occur.- Construction: Prior to printing, envelopes should lie flat with less than 6 mm curl, and should not contain air.- Condition: Envelopes should not be wrinkled, nicked, or otherwise damaged.- Temperature: You should use envelopes that are compatible with the heat and pressure of the machine during operation.• Use only well-constructed envelopes with sharp and well creased folds.• Do not use stamped envelopes.• Do not use envelopes with clasps, snaps, windows, coated lining, self-adhesive seals, or other synthetic materials.• Do not use damaged or poorly made envelopes.• Be sure the seam at both ends of the envelope extends all the way to the corner of the envelope.• Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the machine’s fusing temperature of 180 °C for 0,1 second. The extra flaps and strips might cause wrinkling, creasing, or jams, and may even damage the fuser.• For the best print quality, position margins no closer than 15 mm from the edges of the envelope.• Avoid printing over the area where the envelope’s seams meet.AcceptableUnacceptable

5.5 <Loading originals and print media>Transparencies • To avoid damaging the machine, use only transparencies designed for use in laser printers.• Transparencies used in the machine must be able to withstand 180 °C, the machine’s fusing temperature.• Place them on a flat surface after removing them from the machine.• Do not leave them in the paper tray for long periods of time. Dust and dirt may accumulate on them, resulting in spotty printing.• To avoid smudging caused by fingerprints, handle them carefully.• To avoid fading, do not expose printed transparencies to prolonged sunlight.• Ensure that transparencies are not wrinkled, curled, or have any torn edges.Labels • To avoid damaging the machine, use only labels designed for use in laser printers.• When selecting labels, consider the following factors:- Adhesives: The adhesive material should be stable at 180 °C, the machine’s fusing temperature.- Arrangement: Only use labels with no exposed backing between them. Labels can peel off sheets that have spaces between the labels, causing serious jams.- Curl: Prior to printing, labels must lie flat with no more than 13 mm of curl in any direction.- Condition: Do not use labels with wrinkles, bubbles, or other indications of separation.• Make sure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.• Do not run a sheet of labels through the machine more than once. The adhesive backing is designed for only a single pass through the machine.• Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.Card stock or custom-sized materials• Do not print on media smaller than 98 mm wide or 148 mm long.• In the software application, set margins at least 6,4 mm away from the edges of the material.Media type GuidelinesLoading paperIn tray 1Load the print media you use for the majority of your print jobs in tray 1. Tray 1 can hold a maximum of 250 sheets of 75 g/m2 plain paper. You can purchase an optional tray (tray 2) and attach it below the standard tray to load an additional 250 sheets of paper. For order information for an optional tray, see page 12.1.The paper level indicator on the front of tray 1 and the optional tray 2 shows the amount of paper currently left in the tray. When the tray is empty, the indicator of the bar is completely lowered.Preprinted paper• Letterhead must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the machine’s fusing temperature of 180 °C for 0,1 second.• Letterhead ink must be non-flammable and should not adversely affect printer rollers.• Forms and letterhead should be sealed in a moisture-proof wrapping to prevent changes during storage.• Before you load preprinted paper, such as forms and letterhead, verify that the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper, reducing print quality.Media type GuidelinesFullEmpty

5.7 <Loading originals and print media>In the multi-purpose trayThe multi-purpose tray can hold special sizes and types of print material, such as transparencies, postcards, note cards, and envelopes. It is useful for single page printing on letterhead or colored paper. To load paper in the multi-purpose tray:1Open the multi-purpose tray and unfold the multi-purpose tray extension, as shown. 2If you are using paper, flex or fan the edge of the paper stack to separate the pages before loading.For transparencies, hold them by the edges and avoid touching the print side. Oils from your fingers can cause print quality problems. 3Load the paper with the side to be printed on facing up.4Squeeze the multi-purpose tray paper width guides and adjust them to the width of the paper. Do not force too much, or the paper will be bent, which will result in a paper jam or skew.5After loading paper, set the paper type and size for the multi-purpose tray. See page 5.8 for copying and faxing or the Software Section for PC-printing.Note The settings made from the printer driver override the settings on the control panel.CautionMake sure to open the rear cover when you print on transparencies. If not, they may tear while exiting the machine.6After printing, fold the multi-purpose tray extension and close the multi-purpose tray.NotesDepending on the media type you are using, keep the following loading guidelines:• Envelopes: Flap side down and with the stamp area on the top left side.• Transparencies: Print side up and the top with the adhesive strip entering the machine first.• Labels: Print side up and top short edge entering the machine first.• Preprinted paper: Design side up with the top edge toward the machine.• Card stock: Print side up and the short edge entering the machine first.• Previously printed paper: Previously printed side down with an uncurled edge toward the machine.

5.8 <Loading originals and print media>Tips on using the multi-purpose tray• Load only one size of print media at a time in the multi-purpose tray.• To prevent paper jams, do not add paper when there is still paper in the multi-purpose tray. This also applies to other types of print media.• Print media should be loaded face up with the top edge going into the multi-purpose tray first and be placed in the center of the tray.• Always load only the print media specified in page 5.2 to avoid paper jams and print quality problems.• Flatten any curl on postcards, envelopes, and labels before loading them into the multi-purpose tray.• Make sure to open the rear cover when you print on transparencies. If not, they may tear while exiting the machine.Setting the paper size and typeAfter loading paper in the paper tray, you need to set the paper size and type using the control panel buttons. These settings will apply to Copy and Fax modes. For PC-printing, you need to select the paper size and type in the application program you use on your PC.1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press the Scroll buttons until Paper Setup appears and press Enter.3Press Enter when Paper Size appears.4Press the Scroll buttons until the paper tray you want appears and press Enter.5Press the Scroll buttons until the paper size you are using appears and press Enter.6Press Exit to return to the upper level.7Press the Scroll buttons until Paper Type appears and press Enter.8Press the Scroll buttons until the paper type you are using appears and press Enter.9Press Stop/Clear to return to Standby mode.Selecting an output locationThe machine has two output locations: the rear cover (face up) and the output tray (face down). The printer sends output to the output tray by default. To use the output tray, make sure that the rear cover is closed. Printing to the output trayThe output tray collects printed paper face down, in the order in which the sheets were printed. The tray should be used for most print jobs.Notes• If paper coming out of the output tray has problems, such as excessive curl, try printing to the rear cover.• To avoid paper jams, do not open or close the rear cover while the machine is printing.121output tray2rear cover

5.9 <Loading originals and print media>Printing to the rear coverUsing the rear cover, paper comes out of the machine face up.Printing from the multi-purpose tray to the rear cover provides a straight paper path. Using the rear cover might improve the output quality with special print media.To use the rear cover, open it by pulling down. CautionThe fuser area inside the rear cover of your machine becomes very hot when in use. Take care when you access this area.

6.1 <Copying>6 CopyingThis chapter gives you step-by-step instructions for copying documents.This chapter includes:• Selecting the paper tray• Copying• Changing the settings for each copy• Changing the default copy settings• Using special copy features• Copying on both sides of paper• Setting copy timeoutSelecting the paper trayAfter loading the print media for copy output, you must select the paper tray you will use for copy jobs.1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press the Scroll buttons until Paper Setup appears and press Enter.3Press the Scroll buttons until Paper Source appears and press Enter.4Press Enter when Copy Tray appears.5Press the Scroll buttons until the paper tray you want appears and press Enter.6Press Stop/Clear to return to Standby mode.Copying1Press Copy.Ready to Copy appears on the top line of the display.2Load originals face up into the ADF, or place a single original face down on the scanner glass.For details about loading an original, see page 5.1.3Enter the number of copies using the number keypad, if necessary.4If you want to customize the copy settings including copy size, darkness, and original type, by using the control panel buttons, see page 6.1.If necessary, you can use special copy features, such as poster copying, 2- or 4-up copying. See page 6.2.5Press Start to begin copying. NoteYou can cancel the copy job during an operation. Press Stop/Clear, and the copying will stop.Changing the settings for each copyYour machine provides default settings for copying so that you can quickly and easily make a copy. However, if you want to change the options for each copy, use the copy function buttons on the control panel.NoteIf you press Stop/Clear while setting the copy options, all of the options you have set for the current copy job will be canceled and returned to their default status. Or, they will automatically return to their default status after the machine completes the copy in progress. Lighten/DarkenIf you have an original containing faint markings and dark images, you can adjust the brightness to make a copy that is easier to read. To adjust the darkness of copies, press Lighten/Darken. Each time you press the button, the following modes are available:•Normal: Works well with standard typed or printed originals.•Light: Works well with dark print.•Dark: Works well with light print or faint pencil markings. Original TypeThe original type setting is used to improve the copy quality by selecting the document type for the current copy job. To select the document type, press Original Type. Each time you press the button, the following modes are available:•Text: Use for originals containing mostly text.•Text/Photo: Use for originals with mixed text and photographs.•Photo: Use when the originals are photographs.

6.2 <Copying>Reduced or enlarged copyBy using the Reduce/Enlarge button, you can reduce or enlarge the size of a copied image from 25% to 400% when you copy original documents from the scanner glass, or from 25% to 100% from the ADF.To select from the predefined copy sizes:1Press Reduce/Enlarge.2Press Reduce/Enlarge or the Scroll buttons until the size setting you want appears and press Enter.To scale the copy by directly entering the scale rate:1Press Reduce/Enlarge.2Press Reduce/Enlarge or the Scroll buttons until Custom appears and press Enter.3Enter the scale rate and press Enter to save the selection.NoteWhen you make a reduced copy, black lines may appear at the bottom of your copy.Changing the default copy settingsThe copy options, including darkness, original type, copy size, and number of copies, can be set to those most frequently used. When you copy a document, the default settings are used unless they have been changed by using the corresponding buttons on the control panel.1Press Copy.2Press Menu until Copy Setup appears on the bottom line of the display and press Enter.3Press Enter when Change Default appears.4Press the Scroll buttons until the setup option you want appears and press Enter.5Press the Scroll buttons until the setting you want appears and press Enter.6Repeat steps 4 through 5, as needed.7Press Stop/Clear to return to Standby mode.NoteWhile you are setting copy options, pressing Stop/Clearcancels the changed settings and restores the defaults.Using special copy featuresYou can use the following copy features:Collation2-up or 4-up copyingYou can set the machine to sort the copy job. For example, if you make 2 copies of a 3 page original, one complete 3 page document will print followed by a second complete document.1Press Copy.2Load originals face up into the ADF. For details about loading an original, see page 5.1.3Enter the number of copies using the number keypad.4Press Menu until Copy Feature appears on the bottom line of the display and press Enter.5Press Enter when Copy Collation appears.6Press the Scroll buttons to select Yes.7Press Enter or Start to begin copying.One complete document will print followed by the second complete document.Your machine can print 2 or 4 original images reduced to fit onto one sheet of paper.1Press Copy.2Load originals face up in the ADF.For details about loading an original, see page 5.1.3Press Menu until Copy Feature appears on the bottom line of the display and press Enter.4Press the Scroll buttons until 2-Up or 4-Upappears and press Enter.5Press the Scroll buttons to select Yes.6Press Enter or Start to begin copying.NoteYou cannot adjust the copy size using the Reduce/Enlarge button for making a 2- or 4-up copy.1 23 41 2 2-up copying 4-up copying

6.3 <Copying>ID card copyingYour machine can print 2-sided originals on one sheet of A4-, Letter-, Legal-, Folio-, Executive-, B5-, A5-, or A6-sized paper. When you copy using this feature, the machine prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original. This feature is helpful for copying a small-sized item, such as a name card. This copy feature is available only when you place originals on the scanner glass.1Press Copy.2Place a single original face down on the scanner glass. For details about loading an original, see page 5.1.3Press Menu until Copy Feature appears on the bottom line of the display and press Enter.4Press the Scroll buttons until ID Copy appears and press Enter.Place Front Side and Press[Start] appears on the display.5Press Enter or Start.Your machine begins scanning the front side and shows Place Back Side and Press[Start].6Open the scanner lid and turn the original over.NoteIf you press Stop/Clear or if no buttons are pressed for approximately 30 seconds, the machine cancels the copy job and returns to Standby mode.7Press Start to begin copying.NoteIf the original is larger than the printable area, some portions may not be printed.Poster copyingYour machine can print an image onto 9 sheets of paper (3x3). You can paste the printed pages together to make one poster-sized document.This copy feature is available only when you place originals on the scanner glass.1Press Copy.2Place a single original face down on the scanner glass.For details about loading an original, see page 5.1.3Press Menu until Copy Feature appears on the bottom line of the display and press Enter.4Press the Scroll buttons until Poster Copyappears and press Enter.5Press the Scroll buttons to select Yes.6Press Enter or Start to begin copying.Note You cannot adjust the copy size using the Reduce/Enlarge button when making a poster.Your original is divided into 9 portions. Each portion is scanned and printed one by one in the following order:

6.4 <Copying>Clone copyingErasing background imagesYou can set the machine to print an image without its background. This copy feature removes the background color and can be helpful when copying an original containing color in the background, such as a newspaper or a catalog.1Press Copy.2Load originals face up into the ADF, or place a single original face down on the scanner glass.For details about loading an original, see page 5.1.3Press Menu until Copy Feature appears on the bottom line of the display and press Enter.4Press the Scroll buttons until Erase Bkgd. appears and press Enter.5Press the Scroll buttons to select On and press Enter.6Press Stop/Clear to return to Standby mode.7Enter the number of copies using the number keypad.8Press Start to begin copying.Your machine can print multiple image copies from the original document on a single page. The number of images is automatically determined by the original image and paper size.This copy feature is available only when you place originals on the scanner glass.1Press Copy.2Place a single original face down on the scanner glass. For details about loading an original, see page 5.1.3Press Menu until Copy Feature appears on the bottom line of the display and press Enter.4Press the Scroll buttons until Clone Copyappears and press Enter.5Press the Scroll buttons to select Yes.6Press Enter or Start to begin copying.Note You cannot adjust the copy size using the Reduce/Enlarge button while making a clone copy.Copying on both sides of paperBy using the Duplex button on your machine, you can set the machine to image on both sides of paper. 1Press Duplex.2Press the Scroll buttons until the binding option you want appears.•Off: Prints in Normal mode.•1->2Side Short: Prints pages to be read by flipping like a note pad.•1->2Side Long: Prints pages to be read like a book.3Press Enter to save your selection.If the mode is enabled, the Duplex button is backlit.4Start copying a document.Setting copy timeoutYou can set the time the machine waits before it restores the default copy settings, if you do not start copying after changing them on the control panel.1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press Enter when Machine Setup appears.3Press the Scroll buttons until Timeout appears and press Enter.4Press the Scroll buttons until the time setting you want appears.Selecting Off means that the machine does not restore the default settings until you press Start to begin copying, or Stop/Clear to cancel.5Press Enter to save your selection.6Press Stop/Clear to return to Standby mode.1->2Side Short1->2Side Long253253

7.1 <Basic printing>7 Basic printingThis chapter explains common printing tasks. Printing a documentYour machine allows you to print from various Windows, Macintosh, or Linux applications. The exact steps for printing a document may vary depending on the application you use.For details about printing, see the Software Section.Canceling a print jobIf the print job is waiting in a print queue or print spooler, such as the printer group in Windows, delete the job as follows:1Click the Windows Start menu.2For Windows 2000, select Settings and then Printers.For Windows XP/2003, select Printers and Faxes.For Windows Vista, select Control Panel > Hardware and Sound>Printers.3Double-click the Xerox Phaser 3300MFP PCL 6 or Xerox Phaser 3300MFP PS icon.4From the Document menu, select Cancel.NoteYou can also access this window by simply double-clicking the printer icon at the bottom right corner of the Windows desktop.You can also cancel the current job by pressing Stop/Clear on the control panel.

8.1 <Scanning>8 ScanningScanning with your machine lets you turn pictures and text into digital files that can be stored on your computer. Then you can fax or email the files, upload them to your website, or use them to create projects that you can print.This chapter includes:• Scanning basics• Scanning to an application using a local connection• Scanning using a network connection• Changing the settings for each scan job• Changing the default scan settings• Setting up Address BookScanning basicsYour machine offers the following ways to scan an image using a local connection:• Via one of the preset imaging applications. Scanning an image launches the selected application, enabling you to control the scanning process. See the next section.• Via the Windows Images Acquisition (WIA) driver. See the Software Section.• To a portable USB memory device, if inserted into the USB memory port on your machine. See page 11.1.Also, you can send scanned images to several destinations using a network connection:• To your networked computer via the Network Scan program. You can scan an image from the machine, if network-connected, to the computer where the Network Scan program is running.• To Email. You can send the scanned image as an attachment to an email. See page 8.4.• To an FTP file server: You can scan an image and upload it to an FTP server. See page 8.4.• To a computer networked via SMB (NetBEUI)a protocol: You can scan an image and send it to a shared folder on an SMB server. See page 8.5.a. A network protocol provided by Microsoft Corporation for Windows network systems.Scanning to an application using a local connection1Make sure that your machine and computer are turned on and properly connected to each other.2Load originals face up into the ADF, or place a single original face down on the scanner glass.For details about loading an original, see page 5.1.3Press Scan.Ready to Scan appears on the top line of the display.4Press the Scroll buttons until Scan to Appl. appears on the bottom line of the display and press Enter.5Press the Scroll buttons until the application you want to use appears and press Enter.•Microsoft Paint: Sends the scanned image to Microsoft Paint.•Email: Sends the scanned image to your default email program on your computer. A new message window opens with the image attached.•My Document: Saves the scanned image in the default folder, My Documents, on your computer.•OCR: Sends the scanned image to the OCR program for text recognition.NoteYou can add more TWAIN-compliant software for scanning, such as Adobe Photoshop, from the Printer Settings Utility. See the Software Section.6On the selected application, adjust the scan settings and begin scanning. For details, please refer to the application user guide.

8.2 <Scanning>Scanning using a network connectionIf you have connected your machine to a network and set up network parameters correctly, you can scan and send images over the network.Preparing for network scanningBefore using your machine’s network scanning features, you need to configure the following settings depending on your scan destination:• Adding the machine to the Network Scan program for scanning to a network client• Registering as an authorized user for scanning to Email, FTP, or SMB• Setting up an account for scanning to Email• Setting up FTP servers for scanning to FTP• Setting up SMB servers for scanning to SMBAdding the machine to the Network Scan programFirst, install the Network Scan program. See the Software Section.To scan images from your machine to your computer through the network, you need to register the machine as an authorized network scanner in the Network Scan program.1In Windows, select Start Programs Xerox Network Printer Utilities Network Scan Network Scan.The Xerox Network Scan Manager window opens.2Click the Add Device button or double-click the Add Device icon.3Click Next.4Select Browse for a scanner. (recommended), or select Connect to this scanner. and enter the IP address of your machine.5Click Next.A list of the scanners on your network appears.6Select your machine from the list and enter a name, user ID, and PIN (Personal Identification Number) for the machine.7Click Next.8Click Finish.Your machine is added to the Network Scan program and you can now scan images through the network.NoteYou can change the scanner properties of your machine and the scan settings from the Xerox Network Scan Manager window. Click Properties and set the options in each tab.Notes• For the scanner name, the model name of your machine is automatically entered, but can be changed.• You can enter an ID of up to 8 characters. The first character must be a letter.• The PIN must be 4 digits.Registering authorized usersTo use an FTP server or SMB server, or to send an email, you need to register authorized users using CentreWare IS. You can add up to 2000 users.1Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine.NoteThe IP address can be found on the Network Info. page in Menu System Setup Report.2Click Properties E-mail User Authentication.3Enable User Authentication. Check the Enable Auth User box.4Check the Enable Guest Account box to allow guest access. If this option is enabled, then enter a Guest Login Name and a Guest Password from 4-10 digits that can be used by the guest account to access the feature.5Click the Add button to add new accounts. 6Enter a User Name, a Auth ID,Password and Email address for each account desired. Your machine can hold up to 2000 accounts.NoteFrom the control panel on your machine, verify the user correctly registered. 1 Press Scan.2 Press the Scroll buttons until Scan to Email appears on the bottom line of the display. Then press Enter.3 The machine will prompt for a Login. Enter a valid My login ID,Password, and Destination Email.4 The machine will open the email service. If an invalid set of credentials was entered the Phaser MFP will return Scan.Setting up an e-mail accountTo scan and send an image as an email attachment, you need to set up network parameters using CentreWare IS.1Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine.2Click Machine Settings and E-mail Setup.3Select IP Address or Host Name.4Enter the IP address in dotted decimal notation or as a host name.5Enter the server port number, from 1 to 65535.The default port number is 25.6Put a check mark in SMTP Requires Authentication to require authentication.7Enter the SMTP server login name and password.

8.3 <Scanning>Setting up an FTP serverTo use an FTP server, you need to set up parameters for access to FTP servers using CentreWare IS.1Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine.2Click Machine Settings and FTP Setup.3Click Server List.4Click Add.5Select the index number, from 1 to 20.6Enter a name in Alias for the Setup for the corresponding Server List entry. This name will be displayed on your machine.7Select IP Address or Host Name.8Enter the server address in dotted decimal notation or as a host name.9Enter the server port number, from 1 to 65535.The default port number is 21.10 Put a check mark in Anonymous if you want to allow the FTP server to be accessed by unauthorized persons.By default, this is unchecked.11 Enter the login name and password.12 Enter the location the scanned image will be stored. This is the location you have entered in the step 6.13 Click Apply.Setting up an SMB serverTo use an SMB server, you need to set up parameters for access to SMB servers using CentreWare IS.1Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine.2Click Machine Settings and SMB Setup.3Click Server List.4Click Add.5Select the index number, from 1 to 20.6Enter a name in Alias for the Setup for the corresponding Server List entry. This name will be displayed on your machine.7Select IP Address or Host Name.8Enter the server address in dotted decimal notation or as a host name.9Enter the server port number, from 1 to 65535.The default port number is 139.10 Enter the share name of the server.11 Put a check mark in Anonymous if you want to allow the SMB server to be accessed by unauthorized persons.By default, this is unchecked.12 Enter the login name and password.13 Enter the domain name of the SMB server.14 Enter the location the scanned image will be stored. This is the location you have entered in the step 6.15 Click Apply.Scanning to a network clientNetwork client allows you to remotely scan an original from your network-connected machine to your computer in JPEG, TIFF, or PDF file format. Scanning1Make sure that your machine and the computer are connected to a network and Network Scan is running on the computer.2Load originals face up into the ADF, or place a single original face down on the scanner glass.For details about loading an original, see page 5.1.3Press Scan.4Press the Scroll buttons until NetScan appears on the bottom line of the display and press Enter.5Enter the ID you have set in the Xerox Network Scan Managerwindow and press Enter.6Enter the PIN you have set in the Xerox Network Scan Managerwindow and press Enter.7If the scan destination is folder type, press the Scroll buttons until the scan setting option you want appears and press Enter. Or, press Start to immediately start scanning using the default settings.•Scan Size: Sets the image size.•Original Type: Sets the original document’s type.•Resolution: Sets the image resolution.•Scan Color: Sets the color mode.•Scan Format: Sets the file format in which the image is to be saved. If you select TIFF or PDF, you can select to scan multiple pages.If the scan destination is application type, go to the step 11.8Press the Scroll buttons until the desired status appears and press Enter.9Press Start to start scanning.

8.4 <Scanning>Your machine begins scanning the original to the computer where the program is running.10 Press the Scroll buttons until the application you want appears and press Enter. Scanning is started.Setting network scan timeoutIf the Network Scan program on your computer does not send a refresh request and does not scan a job within a specified timeout period, your machine cancels the scan job. You can change this timeout setting as needed.1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press Enter when Machine Setup appears.3Press the Scroll buttons until NetScanTimeout appears and press Enter.4Enter the desired timeout value and press Enter.The change will be broadcast over the network and will apply to all clients connected to the network.5Press Stop/Clear to return to Standby mode.Scanning to EmailYou can scan and send an image as an email attachment. You first need to set up your email account in CentreWare IS. See page 8.2.Before scanning, you can set the scan options for your scan job. See page 8.5.1Make sure that your machine is connected to a network.2Load originals face up into the ADF, or place a single original face down on the scanner glass.For details about loading an original, see page 5.1.3Press Scan.4Press the Scroll buttons until Scan to Email appears on the bottom line of the display and press Enter.5Enter the recipient’s email address and press Enter.If you have set up Address Book, you can use a speed button or a speed email or group email number to retrieve an address from memory. See page 8.5.6To enter additional addresses, press Enter when Yes appears and repeat step 5.To continue to the next step, press the Scroll buttons to select Noand press Enter.7If the display asks if you want to send the email to your account, press the Scroll buttons to select Yes or No and press Enter.NoteThis prompt does not appear if you have activated the Send To Self option in the email account setup.8Enter an email subject and press Enter.9Press the Scroll buttons until the file format you want appears and press Enter or Start.The machine begins scanning and then sends the email. 10 If the machine asks if you want to log off your account, press the Scroll buttons to select Yes or No and press Enter.11 Press Stop/Clear to return to Standby mode.Scanning to an FTP serverYou can scan an image and then upload it to an FTP server. You need to set up parameters for access to FTP servers from CentreWare IS. See page 8.3.Before scanning, you can set the scan options for your scan job. See page 8.5.1Make sure that your machine is connected to a network.2Load originals face up into the ADF or place a single original on the scanner glass.For details about loading an original, see page 5.1.3Press Scan.4Press the Scroll buttons until Scan to FTP appears on the bottom line of the display and press Enter.5Press the Scroll buttons until the FTP server you want appears and press Enter or Start.6Press the Scroll buttons until the file type you want appears and press Enter or Start.The machine begins scanning and then sends the file to the specified server.

8.5 <Scanning>Scanning to an SMB serverYou can scan an image and then send it to an SMB server. You need to set up parameters for access to SMB servers from CentreWare IS. See page 8.3.Before scanning, you can set the scan options for your scan job. See page 8.5.1Make sure that your machine is connected to a network.2Load originals face up into the ADF or place a single original on the scanner glass.For details about loading an original, see page 5.1.3Press Scan.4Press the Scroll buttons until Scan to SMB appears on the bottom line of the display and press Enter.5Press the Scroll buttons until the SMB server you want appears and press Enter or Start.6Press the Scroll buttons until the file format you want appears and press Enter or Start.The machine begins scanning and then sends the file to the specified server.Changing the settings for each scan jobYour machine provides you with the following setting options to allow you to customize your scan jobs.•Scan Size: Sets the image size.•Original Type: Sets the original document’s type.•Resolution: Sets the image resolution.•Scan Color: Sets the color mode.•Scan Format: Sets the file format in which the image is to be saved. If you select TIFF or PDF, you can select to scan multiple pages. Depending on the selected scan type, this option may not appear.To customize the settings before starting a scan job:1Press Scan.2Press Menu until Scan Feature appears on the bottom line of the display and press Enter.3Press the Scroll buttons until the scan type you want appears and press Enter.4Press the Scroll buttons until the scan setting option you want appears and press Enter.5Press the Scroll buttons until the desired status appears and press Enter.6Repeat steps 4 and 5 to set other setting options.7When you have finished, press Stop/Clear to return to Standby mode.Changing the default scan settingsTo avoid having to customize the scan settings for each job, you can set up default scan settings for each scan type.1Press Scan.2Press Menu until Scan Setup appears on the bottom line of the display and press Enter.3Press Enter when Change Default appears.4Press the Scroll buttons until the scan type you want appears and press Enter.5Press the Scroll buttons until the scan setting option you want appears and press Enter.6Press the Scroll buttons until the desired status appears and press Enter.7Repeat steps 5 and 6 to change other settings.8To change the default settings for other scan types, press Exit and repeat from step 4.9Press Stop/Clear to return to Standby mode.Setting up Address BookYou can set up Address Book with the email addresses you use frequently via CentreWare IS and then easily and quickly enter email addresses by entering the location numbers assigned to them in Address book.Registering speed email numbers1Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine.2Click Machine Settings and Local Address Book.3Click Add.4Select a location number and enter the user name and e-mail address you want.5Click Apply.NoteYou can also click Import and obtain your address book from your computer.

8.6 <Scanning>Configuring group email numbers1Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine.2Click Machine Settings and Group Address Book.3Click Add.4Select a group number and enter the group name you want.5Select speed email numbers that will be included in the group.6Click Apply.Retrieving global email addresses from the LDAPaserverYou can use not only local addresses stored in your machine's memory but also ones in the LDAP server. To use the global addresses, configure the LDAP server first via CentreWare IS as following:1Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine.2Click Machine Settings and LDAP Server Setup.3Select IP Address or Host Name.4Enter the IP address in dotted decimal notation or as a host name.5Enter the server port number, from 1 to 65535.The default port number is 389.6Click Add.a. LightWeight Directory Access Protocol: An Internet protocol that email and other programs use to look up information from a server.Using Address Book entriesTo retrieve an email address, use the following ways:Speed email numbersWhen you are prompted to enter a destination address while sending an email, enter the speed email number at which you stored the address you want.• For a one-digit speed email location, press and hold the corresponding digit button from the number keypad.• For a two- or three-digit speed email location, press the first digit button(s) and then hold down the last digit button.You can also press the speed buttons at which you stored the address you want.You can also search through memory for an entry by pressing Address Book. See page 8.7.Group email numbersTo use a group email entry, you need to search for and select it from memory. When you are prompted to enter a destination address while sending an email, press Address Book. See page 8.7. Global email addressesTo use a global email addresses in the LDAP server, you need to search for and select it from memory.When you are prompted to enter a destination address while sending an email, press Address Book.See page 8.7.

8.7 <Scanning>Searching Address Book for an entryThere are two ways to search for an address in memory. You can either scan from A to Z sequentially or search by entering the first letters of the name associated with the address.Searching sequentially through memory1If necessary, press Scan.2Press Address Book until Search&Send appears on the bottom line of the display and press Enter.3Press the Scroll buttons until the number category you want appears and press Enter.4Press Enter when All appears.5Press the Scroll buttons until the name and address you want appears. You can search upwards or downwards through the entire memory in alphabetical order.Searching with a particular first letter1If necessary press Scan.2Press Address Book until Search&Send appears on the bottom line of the display and press Enter.3Press the Scroll buttons until the number category you want appears and press Enter.4Press the Scroll buttons until ID appears and press Enter.5Enter the first few letters of the name you want and press Enter.6Press the Scroll buttons until the name you want appears and press Enter.Printing Address BookYou can check your Address Book settings by printing a list.1Press Address Book until Print appears on the bottom line of the display.2Press Enter. A list showing your speed button settings, and the speed/group email entries print out.

9.1 <Faxing>9 FaxingThis chapter gives you information about using your machine as a fax machine. This chapter includes:Sending a fax• Setting the fax header• Adjusting the document settings• Sending a fax automatically• Sending a fax manually• Confirming a transmission• Automatic redialing• Redialing the last numberReceiving a fax• Selecting the paper tray• Changing receiving modes• Receiving automatically in Fax mode• Receiving manually in Tel mode• Receiving automatically in Ans/Fax mode• Receiving manually using an extension telephone• Receiving faxes using DRPD mode• Receiving in secure receiving mode• Receiving faxes in memory• Printing received faxes on both sides of paperOther ways to fax• Sending a fax to multiple destinations• Sending a delayed fax• Sending a priority fax•Forwarding faxes• Sending a Fax from a PCSending a faxSetting the fax headerIn some countries, you are required by law to indicate your fax number on any fax you send. The Machine ID, containing your telephone number and name or company name, will be printed at the top of each page sent from your machine.1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press Enter when Machine Setup appears.3Press Enter when Machine ID appears.4Enter your name or the company name using the number keypad.You can enter alphanumeric characters using the number keypad, and include special symbols by pressing the 0 button.For details on how to enter alphanumeric characters, see page 2.3.5Press Enter to save the ID.6Press the Scroll buttons until Machine Fax No. appears and press Enter.7Enter your fax number using the number keypad and press Enter.8Press Stop/Clear to return to Standby mode.Adjusting the document settingsBefore starting a fax, change the following settings according to your original’s status to get the best quality.ResolutionThe default document settings produce good results when using typical text-based originals. However, if you send originals that are of poor quality, or contain photographs, you can adjust the resolution to produce a higher quality Fax.1Press Resolution.2Press Resolution or the Scroll buttons until the option you want appears.3Press Enter to save your selection.

9.2 <Faxing>Recommended resolution settings for different original document types are described in the table below:NoteThe resolution setting is applied to the current fax job. To change the default setting, see page 10.2.DarknessYou can select the default contrast mode to fax your originals lighter or darker.1Press Fax.2Press Menu, and then Enter when Fax Feature appears on the bottom line of the display.3Press Enter when Lighten/Darken appears.4Press the Scroll buttons until the option you want appears and press Enter.5Press Stop/Clear to return to Standby mode.NoteThe darkness setting is applied to the current fax job. To change the default setting, see page 10.2.Mode Recommended for:Standard Originals with normal sized characters.Fine Originals containing small characters or thin lines or originals printed using a dot-matrix printer.Super Fine Originals containing extremely fine detail. Super Fine mode is enabled only if the machine with which you are communicating also supports the Super Fine resolution. Photo Fax Originals containing shades of gray or photographs.Color Fax Originals with colors. Sending a color fax is enabled only if the machine with which you are communicating supports color fax reception and you send the fax manually. In this mode, memory transmission is not available.Sending a fax automatically1Press Fax.2Load originals face up into the ADF, or place a single original face down on the scanner glass.For details about loading an original, see page 5.1.Ready to Fax appears on the top line of the display.3Adjust the resolution and the darkness to suit your fax needs.4Enter the receiving fax machine’s number.You can use speed buttons, speed dial numbers, or group dial numbers. For details about storing and searching for a number, see page 10.2.5Press Start.6If an original is placed on the scanner glass, select Yes to add another page. Load another original and press Enter.7When you have finished, select No at the Another Page? prompt.After the number is dialed, the machine begins sending the fax when the receiving fax machine answers.NoteWhen you want to cancel a fax job, press Stop/Clear at any time while sending.Sending a fax manually1Press Fax.2Load originals face up into the ADF, or place a single original face down on the scanner glass.For details about loading an original, see page 5.1.3Adjust the resolution and the darkness to suit your fax needs. See page 9.1.4Press Manual Dial. You hear a dial tone.5Enter the receiving fax machine’s number.You can use speed buttons, speed dial numbers, or group dial numbers. For details about storing and searching for a number, see page 10.2.6Press Start when you hear a high-pitched fax signal from the remote fax machine.NoteWhen you want to cancel a fax job, press Stop/Clear at any time while sending.Notes• For memory transmission, Super Finemode is not available. The resolution setting is automatically changed to Fine.• When your machine is set to Super Fineresolution and the fax machine with which you are communicating does not support Super Fine resolution, the machine transmits using the highest resolution mode supported by the other fax machine.

9.3 <Faxing>Confirming a transmission When the last page of your original has been sent successfully, the machine beeps and returns to Standby mode. When something goes wrong while sending your fax, an error message appears on the display. For a list of error messages and their meanings, see page 14.7. If you receive an error message, press Stop/Clear to clear the message and try to send the fax again.You can set your machine to print a confirmation report automatically each time sending a fax is completed. For further details, see page 10.1.Automatic redialingWhen the number you have dialed is busy or there is no answer when you send a fax, the machine automatically redials the number every three minutes, up to seven times according to the factory default settings.When the display shows Retry Redial?, press Enter to redial the number without waiting. To cancel the automatic redialing, press Stop/Clear.To change the time interval between redials and the number of redial attempts. See page 10.1.Redialing the last numberTo redial the number you called last:1Press Redial/Pause.2When an original is loaded in the ADF, the machine automatically begins to send.If an original is placed on the scanner glass, select Yes to add another page. Load another original and press Enter. When you have finished, select No at the Another Page? prompt.Receiving a faxSelecting the paper trayAfter loading the print media for fax output, you have to select the paper tray you will use for the fax reception.1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press the Scroll buttons until Paper Setup appears and press Enter.3Press the Scroll buttons until Paper Source appears and press Enter.4Press the Scroll buttons until Fax Tray appears and press Enter.5Press the Scroll buttons until the paper tray you want appears and press Enter.6Press Stop/Clear to return to Standby mode.Changing receiving modes1Press Fax.2Press Menu until Fax Setup appears on the bottom line of the display and press Enter.3Press the Scroll buttons until Receiving appears and press Enter.4Press Enter when Receive Mode appears.5Press the Scroll buttons until the fax reception mode you want appears.•In Fax mode, the machine answers an incoming fax call and immediately goes into the fax reception mode. •In Tel mode, you can receive a fax by pressing Manual Dial and then Start. You can also pick up the handset of the extension phone and then press the remote receive code. See page 9.4. •In Ans/Fax mode, an answering machine attached to your machine answers an incoming call, and the caller can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the machine automatically switches to Faxmode to receive the fax. See page 9.4.•In DRPD mode, you can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature. Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer several different telephone numbers. For further details, see page 9.4.6Press Enter to save your selection.

9.4 <Faxing>7Press Stop/Clear to return to Standby mode.Receiving automatically in Fax mode Your machine is preset to Fax mode at the factory. When you receive a fax, the machine answers the call on a specified number of rings and automatically receives the fax. To change the number of rings, see page 10.1.Receiving manually in Tel mode You can receive a fax call by pressing Manual Dial and then pressing Start when you hear a fax tone from the remote machine.The machine begins receiving a fax and returns to Standby mode when the reception is completed.Receiving manually using an extension telephoneThis features works best when you are using an extension telephone connected to the EXT socket on the back of your machine. You can receive a fax from someone you are talking to on the extension telephone without going to the fax machine.When you receive a call on the extension phone and hear fax tones, press the keys 9 on the extension phone. The machine receives the fax.Press the buttons slowly in sequence. If you still hear the fax tone from the remote machine, try pressing 9 once again.9 is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can change the middle number to whatever you wish. For details about changing the code, see page 10.1.Notes• When the memory is full, the printer can no longer receive any incoming fax. Secure free memory to resume by removing data stored in the memory.• To use the Ans/Fax mode, attach an answering machine to the EXT socket on the back of your machine. • If you do not want other people to view your received documents, you can use secure receiving mode. In this mode, all of the received faxes are stored in memory. For further details, see page 9.5.Receiving automatically in Ans/Fax mode To use this mode, you must attach an answering machine to the EXT socket on the back of your machine. If the caller leaves a message, the answering machine stores the message as it would normally. If your machine detects a fax tone on the line, it automatically starts to receive the fax.Receiving faxes using DRPD modeDistinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you is identified by different ringing patterns, which consist of various combinations of long and short ringing sounds. This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone.Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax machine can learn the ring pattern you designate to be answered by the fax machine. Unless you change it, this ringing pattern will continue to be recognized and answered as a fax call, and all other ring patterns will be forwarded to the extension telephone or answering machine plugged into the EXT socket. You can easily suspend or change DRPD at any time.Before using the DRPD option, Distinctive Ring service must be installed on your telephone line by the telephone company. To set up DRPD, you will need another telephone line at your location, or someone available to dial your fax number from outside. To set up the DRPD mode:1Press Fax.2Press Menu until Fax Setup appears on the bottom line of the display and press Enter.3Press the Scroll buttons until Receiving appears and press Enter.4Press the Scroll buttons until DRPD Mode appears and press Enter.Waiting Ring appears on the display.Notes• If you have set your machine to Ans/Fax mode and your answering machine is switched off, or no answering machine is connected to EXT socket, your machine automatically goes into Fax mode after a predefined number of rings.• If your answering machine has a user-selectable ring counter, set the machine to answer incoming calls within 1 ring. • If you are in Tel mode (manual reception) when the answering machine is connected to your machine, you must switch off the answering machine, or the outgoing message from the answering machine will interrupt your phone conversation.

9.5 <Faxing>5Call your fax number from another telephone. It is not necessary to place the call from a fax machine. 6When your machine begins to ring, do not answer the call. The machine requires several rings to learn the pattern.When the machine completes learning, the display shows Completed DRPD Setup.If the DRPD setup fails, Error DRPD Ring appears. Press Enterwhen DRPD Mode appears and start over from step 4.7Press Stop/Clear to return to Standby mode.When the DRPD feature is set up, the DRPD option is available for the receiving mode setting. To receive faxes in DRPD mode, you need to set the menu to DRPD.Receiving in secure receiving modeYou may need to prevent your received faxes from being accessed by unauthorized people. You can turn on secure receiving mode to restrict printing of received faxes when the machine is unattended. In secure receiving mode, all incoming faxes go into memory. When the mode is deactivated, any stored faxes are printed.Activating secure receiving mode1Press Fax.2Press Menu and then press Enter when Fax Feature appears on the bottom line of the display.3Press the Scroll buttons until Secure Receive appears and press Enter.4Press the Scroll buttons until On appears and press Enter.5Enter a four-digit password you want to use and press Enter.NoteYou can activate secure receiving mode without setting a password, but cannot protect your faxes.6Re-enter the password to confirm it and press Enter.7Press Stop/Clear to return to Standby mode.When a fax is received in secure receiving mode, your machine stores it in memory and shows Secure Receive to let you know that there is a fax received.Notes• DRPD must be set up again if you re-assign your fax number, or connect the machine to another telephone line.• After DRPD has been set up, call your fax number again to verify that the machine answers with a fax tone. Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT socket. Printing received faxes1Access the Secure Receive menu by following steps 1 through 3 in “Activating secure receiving mode”.2Press the Scroll buttons until Print appears and press Enter.3Enter the four-digit password and press Enter.The machine prints all of the faxes stored in memory.Deactivating secure receiving mode1Access the Secure Receive menu by following steps 1 through 3 in “Activating secure receiving mode”.2Press the Scroll buttons until Off appears and press Enter.3Enter the four-digit password and press Enter.The mode is deactivated and the machine prints all faxes stored in memory.4Press Stop/Clear to return to Standby mode.Receiving faxes in memorySince your machine is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your machine stores incoming faxes in its memory. Then, as soon as you finish copying or printing, the machine automatically prints the fax.

9.6 <Faxing>Printing received faxes on both sides of paperBy using the Duplex button on your machine, you can set the machine to print received faxes on both sides of paper. 1Press Duplex.2Press the Scroll buttons until the binding option you want appears.•Off: Prints in Normal mode.•1->2Side Short: Prints pages to be read by flipping like a note pad.•1->2Side Long: Prints pages to be read like a book.3Press Enter to save your selection.If the mode is enabled, the Duplex button is backlit. Other ways to faxSending a fax to multiple destinationsYou can use the Multiple Send feature, which allows you to send a fax to multiple locations. Originals are automatically stored in memory and sent to a remote station. After transmission, the originals are automatically erased from memory.1Press Fax.2Load originals face up into the ADF, or place a single original face down on the scanner glass.For details about loading an original, see page 5.1.3Adjust the document resolution and darkness to suit your fax needs. See page 9.1.4Press Menu until Fax Feature appears on the bottom line of the display and press Enter.5Press the Scroll buttons until Multi Send appears and press Enter.6Enter the number of the first receiving fax machine and press Enter.You can use speed buttons, speed dial numbers, or group dial numbers. For details, see page 10.2.1->2Side Short1->2Side Long2532537Enter the second fax number and press Enter.The display asks you to enter another fax number to send the document.8To enter more fax numbers, press Enter when Yes appears and repeat steps 6 and 7. You can add up to 209 destinations.NoteYou cannot use group dial numbers for another fax number.9When you have finished entering fax numbers, select No at the Another No.? prompt and press Enter or Start.The original is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory.10 If an original is placed on the scanner glass, select Yes to add another page. Load another original and press Enter.When you have finished, select No at the Another Page? prompt.The machine begins sending the fax to the numbers you entered in the order in which you entered them.Sending a delayed faxYou can set your machine to send a fax at a later time when you will not be present.1Press Fax.2Load originals face up into the ADF, or place a single original face down on the scanner glass.For details about loading an original, see page 5.1.3Adjust the document resolution and darkness to suit your fax needs. See page 9.1.4Press Menu until Fax Feature appears on the bottom line of the display and press Enter.5Press the Scroll buttons until Delay Send appears and press Enter.6Enter the number of the receiving machine using the number keypad.You can use speed buttons, speed dial numbers, or group dial numbers. For details, see page 10.2.7Press Enter to confirm the number. The display asks you to enter another fax number to which to send the document.8To enter more fax numbers, press Enter when Yes appears and repeat steps 6 and 7. You can add up to 10 destinations.

9.7 <Faxing>NoteYou cannot use group dial numbers for another fax number.9When you have finished entering fax numbers, press the Scrollbuttons to select No at the Another No.? prompt and press Enter.10 Enter the job name you want and press Enter.For details on how to enter alphanumeric characters, see page 2.3.If you do not want to assign a name, skip this step.11 Enter the time using the number keypad and press Enter or Start.NoteIf you set a time earlier than the current time, the fax will be sent at that time on the following day. The original is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory.12 If an original is placed on the scanner glass, select Yes to add another page. Load another original and press Enter.When you have finished, select No at the Another Page? prompt.The machine returns to Standby mode. The display reminds you that you are in Standby mode and that a delayed fax is set.Adding pages to a delayed faxYou can add pages to the delayed transmissions previously reserved in your machine’s memory.1Load the originals to be added and adjust document settings.2Press Menu until Fax Feature appears on the bottom line of the display and press Enter.3Press Enter when Add Page appears.4Press the Scroll buttons until the fax job you want appears and press Enter.The machine scans the original into memory and shows the total number of pages and the number of the added pages.Canceling a delayed fax1Press Menu until Fax Feature appears on the bottom line of the display and press Enter.2Press the Scroll buttons until Cancel Job appears and press Enter.3Press the Scroll buttons until the fax job you want appears and press Enter.4Press Enter when Yes appears.The selected fax is deleted from memory.Sending a priority faxUsing the Priority Fax feature, a high priority fax can be sent ahead of reserved operations. The original is scanned into memory and immediately transmitted when the current operation is finished. In addition, priority transmission will interrupt a Multiple Send operation between stations (i.e., when the transmission to station A ends, before transmission to station B begins) or between redial attempts.1Press Fax.2Load originals face up into the ADF, or place a single original face down on the scanner glass.For details about loading an original, see page 5.1.3Adjust the document resolution and darkness to suit your fax needs. See page 9.1.4Press Menu until Fax Feature appears on the bottom line of the display and press Enter.5Press the Scroll buttons until Priority Send appears and press Enter.6Enter the number of the receiving machine.You can use speed buttons or speed dial numbers. For details, see page 10.2.7Press Enter to confirm the number.8Enter the job name you want and press Enter.The original is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory.9If an original is placed on the scanner glass, select Yes to add another page. Load another original and press Enter.When you have finished, select No at the Another Page? prompt.The machine shows the number being dialed and begins sending the fax.Forwarding faxesYou can forward your incoming and outgoing faxes to another fax machine or email address.Forwarding sent faxes to another fax machineYou can set the machine to send copies of all outgoing faxes to a specified destination, in addition to the fax numbers you entered.1Press Fax.2Press Menu until Fax Feature appears on the bottom line of the display and press Enter.3Press the Scroll buttons until Forward appears and press Enter.

9.8 <Faxing>4Press Enter when Fax appears.5Press the Scroll buttons until Send Forward appears and press Enter.6Press the Scroll buttons to select On and press Enter.7Enter the number of the fax machine to which faxes are to be sent and press Enter.8Press Stop/Clear to return to Standby mode.Subsequent sent faxes will be forwarded to the specified fax machine.Forwarding sent faxes to email addressYou can set the machine to send copies of all outgoing faxes to a specified destination, in addition to the email address you entered.1Press Fax.2Press Menu until Fax Feature appears on the bottom line of the display and press Enter.3Press the Scroll buttons until Forward appears and press Enter.4Press the Scroll buttons until E-mail appears and press Enter.5Press the Scroll buttons until Send Forward appears and press Enter.6Press the Scroll buttons to select On and press Enter.7Enter your email address and press Enter.8Enter the email address to which faxes are to be sent and press Enter.9Press Stop/Clear to return to Standby mode.Subsequent sent faxes will be forwarded to the specified email address.Forwarding received faxes to another fax machineYou can set your machine to forward incoming faxes to another fax number during a specified time period. When a fax arrives at your machine, it is stored in memory. Then, the machine dials the fax number that you have specified and sends the fax.1Press Fax.2Press Menu until Fax Feature appears on the bottom line of the display and press Enter.3Press the Scroll buttons until Forward appears and press Enter.4Press Enter when Fax appears.5Press the Scroll buttons until Rcv. Forward appears and press Enter.6Press the Scroll buttons until Forward appears and press Enter.To set the machine to print out a fax when fax forwarding has been completed, select Forward&Print.7Enter the number of the fax machine to which faxes are to be sent and press Enter.8Enter the starting time and press Enter.9Enter the ending time and press Enter.10 Press Stop/Clear to return to Standby mode.Subsequent received faxes will be forwarded to the specified fax machine.Forwarding received faxes to email addressYou can set your machine to forward incoming faxes to the email address you entered.1Press Fax.2Press Menu until Fax Feature appears on the bottom line of the display and press Enter.3Press the Scroll buttons until Forward appears and press Enter.4Press the Scroll buttons until E-mail appears and press Enter.5Press the Scroll buttons until Rcv. Forward appears and press Enter.6Press the Scroll buttons until Forward appears and press Enter.To set the machine to print out a fax when fax forwarding has been completed, select Forward&Print.7Enter your email address and press Enter.8Enter the email address to which faxes are to be sent and press Enter.9Press Stop/Clear to return to Standby mode.Subsequent received faxes will be forwarded to the specified email address.Sending a Fax from a PCYou can send a fax from your PC without going to the multi-function printer. To send a fax from your PC, you need to install the PC-fax software and customize the software setting’s. See the Software Section.Installing PC-Fax Software1To install the PC-Fax, insert the supplied Xerox Drivers CD.2The CD-ROM should automatically run, and the installation window appears.3When the language selection window appears, select the appropriate language and then click Install Software.

9.9 <Faxing>4Chose PC-Fax (if not already selected) and then click Next.5At the next screen accept your choice by clicking Next and then click Finish.PC-Fax is now installed.Configuring PC Fax1From the Start menu, select Programs or All ProgramG˧ Xerox Phaser 3300MFPG˧GConfigure PC FaxU2Enter your name and fax number.3Select the address book you will use.4Select the multi-function printer you will use by choosing Local or Network.5If you select Network, click Browse and search the multi-function printer you will use.6Click OK.To send a PC Fax1Open the document you want to send.2Select Print from the File menu. The Print window displays. It may look slightly different depending on your application.3Select Xerox PC-Fax from the Name drop down list box.4Select OK.5Compose the cover page and click Continue.

9.10 <Faxing>6Enter the recipients’ numbers and click Continue.7Select the resolution and click Send Fax.Your PC begins to send the fax data and multi-function printer sends the fax. Remove a selected phone entryAdd a new Phone entry

10.1 <Fax setup>10 Fax setupThis chapter gives you information on setting up your machine for receiving and sending faxes. This chapter includes:• Changing the fax setup options• Changing the default document settings• Printing sent fax report automatically• Setting up Phone BookChanging the fax setup optionsYour machine provides you with various user-selectable options for setting up the fax system. You can change the default settings for your preferences and needs.To change the fax setup options:1Press Fax.2Press Menu until Fax Setup appears on the bottom line of the display and press Enter.3Press the Scroll buttons to select Sending or Receiving and press Enter.4Press the Scroll buttons until the menu item you want appears and press Enter.5Press the Scroll buttons until the desired status appears or enter the value for the option you have selected, and press Enter.6If necessary, repeat steps 4 through 5.7Press Stop/Clear to return to Standby mode.Sending optionsOption DescriptionRedial TimesYou can specify the number of redial attempts. If you enter 0, the machine will not redial.Redial Term Your machine can automatically redial a remote fax machine if it was busy. You can set an interval between attempts.Prefix Dial You can set a prefix of up to five digits. This number dials before any automatic dial number is started. It is useful for accessing a PBX exchange.ECM ModeaThis mode helps with poor line quality and makes sure any faxes you send are sent smoothly to any other ECM-equipped fax machine. Sending a fax using ECM may take more time.Receiving optionsSent Report You can set your machine to print a confirmation report showing whether a transmission was successful, how many pages were sent, and more. The available options are On,Off, and On-Error,which prints only when a transmission is not successful.Image TCRbYou can prevent the actual faxed material from being included in the confirmation report for privacy or security protection.Dial Mode This setting may not be available depending on your country. If you cannot reach this option, your machine does not support this feature.You can set the dial mode for your machine to either tone dialing or pulse dialing. If you have a public telephone system or a private branch exchange (PBX) system, you may need to select Pulse.Contact your local telephone company if you are not sure which dial mode to use.NoteIf you select Pulse, some phone system features might not be available. It can also take longer to dial a fax or phone number.a. Error Correction Modeb. Transmission Confirmation ReportOption DescriptionReceive Mode You can select the default fax receiving mode. For details on receiving faxes in each mode, see page 9.3.Ring to Answer You can specify the number of times the machine rings before answering an incoming call.Stamp Rcv NameThis option allows the machine to automatically print the page number, and the date and time of reception at the bottom of each page of a received fax.Rcv Start Code This code allows you to initiate fax reception from an extension phone plugged into the EXT socket on the back of the machine. If you pick up the extension phone and hear fax tones, enter the code. It is preset to *9* at the factory.Option Description

10.2 <Fax setup>Changing the default document settingsThe fax options, including resolution and darkness, can be set to the most frequently used modes. When you send a fax, the default settings are used if they are not changed by using the corresponding button and menu.1Press Fax.AutoReductionWhen receiving a fax containing pages as long as or longer than the paper loaded in the paper tray, the machine can reduce the size of the original to fit the size of the paper loaded in the machine. Turn on this feature if you want to automatically reduce an incoming page. With this feature set to Off, the machine cannot reduce the original to fit onto one page. The original will be divided and printed in actual size on two or more pages.Discard Size When receiving a fax containing pages as long as or longer than the paper in your machine, you can set the machine to discard a specific length from the end of the received fax. The machine will print the received fax on one or more sheets of paper, minus the data that would have been on the specified discard segment. When the received fax contains pages larger than the paper in your machine, and Auto Reductionhas been turned on, the machine will reduce the fax to fit on the existing paper, and nothing will be discarded.Junk Fax Setup Using this feature, the system will not accept faxes sent from remote stations whose numbers are stored in the memory as junk fax numbers. This feature is useful for blocking any unwanted faxes.When you turn on this feature, you can access the following options to set junk fax numbers.•Add: allows you to set up to 10 fax numbers.•Delete: allows you to delete the desired junk fax number.•Delete All: allows you to delete all junk fax numbers.DRPD ModeaThis mode enables a user to use a single telephone line to answer several different telephone numbers. In this menu, you can set the machine to recognize which ring patterns to answer. For details about this feature, see page 9.4.a. Distinctive Ring Pattern DetectionOption Description 2Press Menu until Fax Setup appears on the bottom line of the display and press Enter.3Press the Scroll buttons until Change Default appears and press Enter.4Press Enter when Resolution appears.5Press the Scroll buttons until the resolution you want appears and press Enter.6Press the Scroll buttons until Lighten/Darken appears and press Enter.7Press the Scroll buttons until the darkness you want appears and press Enter.8Press Stop/Clear to return to Standby mode.Printing sent fax report automaticallyYou can set the machine to print a report with detailed information about the previous 50 communication operations, including time and dates.1Press Fax.2Press Menu until Fax Setup appears on the bottom line of the display and press Enter.3Press the Scroll buttons until Auto Report appears and press Enter.4Press the Scroll buttons until On appears and press Enter.5Press Stop/Clear to return to Standby mode.Setting up Phone BookYou can set up Phone Book with the fax numbers you use most frequently. Your machine provides you with the following features for setting up Phone Book:• Speed buttons• Speed/Group dial numbersNoteBefore beginning to store fax numbers, make sure that your machine is in Fax mode. Speed buttonsThe 15 speed buttons on the control panel lets you store frequently-used fax numbers. You will be able to enter a fax number with the touch of a button. By utilizing the 16-30 button, you can store up to 30 numbers on the speed buttons.There are two ways to assign numbers to speed buttons. Examine the procedures below and use the appropriate way which you prefer:

10.3 <Fax setup>Registering after pressing a speed button1Press Fax.2Press one of the speed buttons.3Press Enter when Yes appears.4Enter the name you want and press Enter.For details on how to enter alphanumeric characters, see page 2.3.5Enter the fax number you want to store and press Enter.Registering after entering a number first1Press Fax.2Enter the fax number you want to store.3Press one of the speed buttons.4Press Enter when Yes appears.NoteIf you press a speed button already assigned, the display asks if you want to overwrite. Press Enter to confirm Yesand continue. To start over with another speed button, select No.5Enter the name you want and press Enter.For details on how to enter alphanumeric characters, see page 2.3.6Press Enter to confirm the number.Using speed buttonsWhen you are prompted to enter a fax number while sending a fax:• To retrieve a number from speed buttons 1 to 15, press the corresponding speed button and press Enter.• To retrieve a number from speed buttons 16 to 30, press 16-30 and then the corresponding speed button, and press Enter.Speed dial numbersYou can store up to 240 frequently-used fax numbers in speed dial numbers.Registering a speed dial number1Press Fax.2Press Address Book until New&Edit appears on the bottom line of the display and press Enter.3Press Enter when Speed Dial appears.4Enter a speed dial number between 0 and 239 and press Enter.If an entry is already stored in the number you choose, the display shows the name to allow you to change it. To start over with another speed dial number, press Exit.5Enter the name you want and press Enter.For details on how to enter alphanumeric characters, see page 2.3.6Enter the fax number you want and press Enter.7Press Stop/Clear to return to Standby mode.Editing speed dial numbers1Press Address Book until New&Edit appears on the bottom line of the display and press Enter.2Press Enter when Speed Dial appears.3Enter the speed dial number you want to edit and press Enter.4Change the name and press Enter.5Change the fax number and press Enter.6Press Stop/Clear to return to Standby mode.Using speed dial numbersWhen you are prompted to enter a destination number while sending a fax, enter the speed dial number at which you stored the number you want.• For a one-digit (0-9) speed dial number, press and hold the corresponding digit button on the number keypad.• For a two- or three-digit speed dial number, press the first digit button(s) and then hold down the last digit button.You can also search through memory for an entry by pressing Address Book. See page 10.4.Group dial numbersIf you frequently send the same document to several destinations, you can group these destinations and set them under a group dial number. You can then use a group dial number to send a document to all of the destinations within the group. You can set up to 200 (0 through 199) group dial numbers using the destination’s existing speed dial numbers.Registering a group dial number1Press Fax.2Press Address Book until New&Edit appears on the bottom line of the display and press Enter.3Press the Scroll buttons until Group Dial appears and press Enter.4Enter a group dial number between 0 and 199 and press Enter.5Enter a speed dial number and press Enter.6Press Enter when Yes appears.7Repeat steps 5 and 6 to include other speed dial numbers into the group.

10.4 <Fax setup>8When you have finished, press the Scroll buttons to select No at the Another No.? prompt and press Enter.9Press Stop/Clear to return to Standby mode.Editing a group dial numberYou can delete a specific entry from a group or add a new number to the selected group.1Press Address Book until New&Edit appears on the bottom line of the display and press Enter.2Press the Scroll buttons until Group Dial appears and press Enter.3Enter the group dial number you want to edit and press Enter.4Enter the speed dial number you want to add or delete and press Enter.If you entered a new speed dial number, Add? appears.If you enter a speed dial number stored in the group, Delete?appears.5Press Enter to add or delete the number.6Press Enter when Yes appears to add or delete more numbers and repeat from step 4.7When you have finished, press the Scroll buttons to select No at the Another No.? prompt and press Enter.8Press Stop/Clear to return to Standby mode.Using group dial numbersTo use a group dial entry, you need to search for and select it from memory. When you are prompted to enter a fax number while sending a fax, press Address Book. See below.Searching Phone Book for an entryThere are two ways to search for a number in memory. You can either scan from A to Z sequentially, or you can search by entering the first letters of the name associated with the number.Searching sequentially through the memory1If necessary, press Fax.2Press Address Book until Search&Dial appears on the bottom line of the display and press Enter.3Press the Scroll buttons until the number category you want appears and press Enter.4Press Enter when All appears.5Press the Scroll buttons until the name and number you want appears. You can search upwards or downwards through the entire memory in alphabetical order.Searching with a particular first letter1If necessary, press Fax.2Press Address Book until Search&Dial appears on the bottom line of the display and press Enter.3Press the Scroll buttons until the number category you want appears and press Enter.4Press the Scroll buttons until ID appears and press Enter.5Enter the first few letters of the name you want and press Enter.6Press the Scroll buttons until the name you want appears and press Enter.Deleting a Phone Book entryYou can delete entries in Phone Book one by one.1Press Address Book until Delete appears on the bottom line of the display and press Enter.2Press the Scroll buttons until the number category you want appears and press Enter.3Press the Scroll buttons until the searching method you want appears and press Enter.Select Search All to search for an entry by scanning through all entries in Phone Book.Select Search ID to search for an entry by the first few letters of the name.4Press the Scroll buttons until the name you want appears and press Enter.Or, enter the first letters and press Enter. Press the Scroll buttons until the name you want appears and press Enter.5Press Enter.6Press Enter when Yes appears to confirm the deletion.7Press Stop/Clear to return to Standby mode.Printing Phone BookYou can check your Phone Book settings by printing a list.1Press Address Book until Print appears on the bottom line of the display.2Press Enter. A list showing your speed button settings, and speed dial and group dial entries prints out.

11.1 <Using USB flash memory>11 Using USB flash memoryThis chapter explains how to use a USB memory device with your machine. This chapter includes:• About USB memory• Plugging in a USB memory device• Scanning to a USB memory device• Printing from a USB memory device• Backing up data• Managing USB memoryAbout USB memoryUSB memory devices are available with a variety of memory capacities to give you more room for storing documents, presentations, downloaded music and videos, high resolution photographs, or whatever other files you want to store or move.You can do the following on your machine using a USB memory device:• Scan documents and save them on a USB memory device.• Print data stored on a USB memory device.• Back up Address Book/Phone Book entries and the system settings of your machine.• Restore backup files to the machine’s memory.• Format the USB memory device.• Check the available memory space.Plugging in a USB memory deviceThe USB memory port on the front of your machine is designed for USB V1.1 and USB V2.0 memory devices. Your machine supports USB memory devices with capacity of up to 512 MB. You must use only an authorized USB memory device with an A plug type connector.Use only a metal/shielded USB memory device.NoteThere are two USB plug types.Insert a USB memory device into the USB memory port on the front of your machine.Scanning to a USB memory deviceYou can scan a document and save the scanned image onto a USB memory device. There are two ways of doing this: you can scan to the device using the default settings, or you can customize your own scan settings.Scanning1Insert a USB memory device into the USB memory port on your machine.2Load originals face up into the ADF, or place a single original face down on the scanner glass.For details about loading an original, see page 5.1.3Press Scan.4Press Enter when Scan to USB appears on the bottom line of the display.Cautions• Do not remove the USB memory device while the machine is in operation, or writing to or reading from USB memory. This may damage your machine.• If your USB memory device has certain features, such as security settings and password settings, your machine may not automatically detect it. For details about these features, see the device’s User Guide.

11.2 <Using USB flash memory>5Press Enter or Start when USB appears.Your machine begins scanning the original, and then asks if you want to scan another page.6Press Enter when Yes appears to scan more pages. Load an original and press Start.Otherwise, press the Scroll buttons to select No and press Enter.After scanning is complete, you can remove the USB memory device from the machine.Customizing Scan to USB You can specify image size, file format, or color mode for each scanning to USB job.1Press Scan.2Press Menu until Scan Feature appears on the bottom line of the display and press Enter.3Press Enter when USB Memory appears.4Press the Scroll buttons until the setting option you want appears and press Enter.You can set the following options:•Scan Size: Sets the image size.•Original Type: Sets the original document’s type.•Resolution: Sets the image resolution.•Scan Color: Sets the color mode.•Scan Format: Sets the file format in which the image is to be saved. When you select TIFF or PDF, you can select to scan multiple pages.5Press the Scroll buttons until the desired status appears and press Enter.6Repeat steps 4 and 5 to set other setting options.7When you have finished, press Stop/Clear to return to Standby mode.Printing from a USB memory deviceYou can directly print files stored on a USB memory device. You can print TIFF, BMP, JPEG, PDF, and PRN files. Direct Print option supported file types: • PRN: PCL 6 compatible. • PRN files can be created by selecting the Print to file check box when you print a document. The document will be saved as a PRN file, rather than printed on paper. Only PRN files created in this fashion can be printed directly from USB memory. See the Software Section to learn how to create a PRN file.• BMP: BMP Uncompressed• TIFF: TIFF 6.0 Baseline• JPEG: JPEG Baseline• PDF: PDF 1.4 and belowTo print a document from a USB memory device:1Insert a USB memory device into the USB memory port on your machine. If one has already been inserted, press USB Print.Your machine automatically detects the device and reads data stored on it.2Press the Scroll buttons until the folder or file you want appears and press Enter.If you see D in the front of a folder name, there are one or more folders in the selected folder.3If you selected a file, skip to the next step.If you selected a folder, press the Scroll buttons until the file you want appears.4Press Enter,Start, or USB Print to start printing the selected file.5If you selected a TIFF, BMP, or JPEG file in step 2, press the Scrollbuttons to select the number of copies to be printed or enter the number and press Enter.After printing the file, the display asks if you want to print another job.6Press Enter when Yes appears to print another job, and repeat from step 2. Otherwise, press the Scroll buttons to select No and press Enter.7Press Stop/Clear to return to Standby mode.

11.3 <Using USB flash memory>Printing on both sides of paperBy using the Duplex button on your machine, you can set the machine to print documents on both sides of paper. 1Press Duplex.2Press the Scroll buttons until the binding option you want appears.•Off: Prints in Normal mode.•1->2Side Short: Prints pages to be read by flipping like a note pad.•1->2Side Long: Prints pages to be read like a book.3Press Enter to save your selection.If the mode is enabled, the Duplex button is backlit.Backing up dataData in the machine’s memory can be accidentally erased due to power failure or storage failure. Backup helps you protect your Address Book/Phone Book entries and the system settings by storing them as backup files on a USB memory device.Backing up data1Insert the USB memory device into the USB memory port on your machine.2Press Menu until System Setup appears on the bottom line of the display and press Enter.3Press Enter when Machine Setup appears.4Press the Scroll buttons until Export Setting appears and press Enter.5Press the Scroll buttons until the option you want appears.•Address Book: Backs up all Address Book/Phone Book entries.•Setup Data: Backs up all system settings.6Press Enter to begin backing up the data.The data is backed up to the USB memory.7Press Stop/Clear to return to Standby mode.1->2Side Short1->2Side Long253253Restoring data1Insert the USB memory device on which the backup data is stored in to the USB memory port.2Press Menu until System Setup appears on the bottom line of the display and press Enter.3Press Enter when Machine Setup appears.4Press the Scroll buttons until Import Setting appears and press Enter.5Press the Scroll buttons until the data type you want appears and press Enter.6Press the Scroll buttons until the file containing the data you want to restore appears and press Enter.7Press Enter when Yes appears to restore the backup file to the machine.8Press Stop/Clear to return to Standby mode.Managing USB memoryYou can delete image files stored on a USB memory device one by one or all at once by reformatting the device.CautionAfter deleting files or reformatting a USB memory device, files cannot be restored. Therefore, confirm that you no longer need the data before deleting it.Deleting an image file1Insert the USB memory device into the USB memory port on your machine.2Press Scan.3Press Enter when Scan to USB appears on the bottom line of the display.4Press the Scroll buttons until File Manage appears and press Enter.5Press Enter when Delete appears. 6Press the Scroll buttons until the folder or file you want appears and press Enter.NoteIf you see D in the front of a folder name, there are one or more folders in the selected folder.If you selected a file, the display shows the size of the file for about 2 seconds. Go to the next step.

11.4 <Using USB flash memory>If you selected a folder, press the Scroll buttons until the file you want to delete appears and press Enter.7Press Enter when Yes appears to confirm your selection.8Press Stop/Clear to return to Standby mode.Formatting a USB memory device1Insert the USB memory device into the USB memory port on your machine.2Press Scan.3Press Enter when Scan to USB appears on the bottom line of the display. 4Press the Scroll buttons until File Manage appears and press Enter.5Press the Scroll buttons until Format appears and press Enter.6Press Enter when Yes appears to confirm your selection.7Press Stop/Clear to return to Standby mode.Viewing the USB memory statusYou can check the amount of memory space available for scanning and saving documents.1Insert the USB memory device into the USB memory port on your machine.2Press Scan.3Press Enter when Scan to USB appears on the bottom line of the display.4Press the Scroll buttons until Check Space appears and press Enter.The available memory space appears on the display.5Press Stop/Clear to return to the Standby mode.

12.1 <Ordering supplies and accesso-12 Ordering supplies and accessoriesThis chapter provides information on purchasing print cartridges and accessories available for your machine.Print cartridgesWhen the toner runs out, you can order the following types of print cartridges for your machine:Type Yieldaa. Declared yield value in accordance with ISO/IEC 19752.Part numberStandard yield 4,000 pages 106R01411High yield 8,000 pages 106R01412AccessoriesYou can purchase and install accessories to enhance your machine’s performance and capacity.The following accessories are available for your machine:NoteThe Phaser 3300MFP comes with 64 MB of on-board memory and a 32 MB DIMM. To expand the memory of your machine, you must remove the existing DIMM and purchase a larger one.How to purchaseTo order Xerox-authorized supplies or accessories, contact your local Xerox dealer or the retailer where you purchased your machine, or visit www.xerox.com/office/support and select your product name or number for information on calling for technical support.Accessory Description Part numberOptional tray If you are experiencing frequent paper supply problems, you can attach an additional 250 sheet tray. You can print documents on various sizes and types of print materials.097N01693Memory DIMMExtends your machine’s memory capacity.• 256 MB: 097S03761

13.1 <Maintenance>13 MaintenanceThis chapter provides information for maintaining your machine and the print cartridge.This chapter includes:• Printing reports• Clearing memory• Cleaning your machine• Maintaining the print cartridge• Maintenance Parts• Managing your machine from the website• Checking the machine’s serial numberPrinting reportsYour machine can provide various reports with useful information you will need. The following reports are available:Report/List DescriptionConfiguration This list shows the status of the user-selectable options. You may print this list to confirm your changes after changing settings.Address Book This list shows all of the fax numbers and email addresses currently stored in the machine’s memory.Send Report This report shows the fax number, the number of pages, the elapsed time of the job, the communication mode, and the communication results for a particular fax job.You can set up your machine to automatically print a transmission confirmation report after each fax job. See page 10.1.Sent Report This report shows information on the faxes and emails you have recently sent.You can set the machine to automatically print this report every 50 communications. See page 10.2.Fax Rcv Report This report shows information on the faxes you have recently received. Schedule Jobs This list shows the documents currently stored for delayed faxes along with the starting time and type of each operation. JunkFax Report This list shows the fax numbers specified as junk fax numbers. To add or delete numbers to or from this list, access the Junk Fax Setup menu.Printing a report1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press the Scroll buttons until Report appears and press Enter.3Press the Scroll buttons until the report or list you want to print appears and press Enter.To print all reports and lists, select All Report.4Press Enter when Yes appears to confirm printing.The selected information prints out.Other available reportsYour machine prints the following reports automatically or depending on your setting.•Multi-communication Report: prints automatically after sending faxes from more than one location. •Power Failure Report: prints out automatically when power is restored after a power failure if any data loss occurs due to the power failure. Network Info. This list shows information on your machine’s network connection and configuration.NetScan Report This report shows information for the Network Scan records including IP address, time and date, the number of pages scanned, and results. This report is automatically printed every 50 network scan jobs.User Auth List This list shows authorized users who are allowed to use the email function.Report/List Description

13.2 <Maintenance>Clearing memoryYou can selectively clear information stored in your machine’s memory.CautionBefore clearing the memory, make sure that all fax jobs have been completed, or you will lose those jobs.1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press the Scroll buttons until Clear Setting appears and press Enter.3Press the Scroll buttons until the item you want to clear appears.4Press Enter when Yes appears.5Press Enter again to confirm clearing.6Repeat steps 3 through 5 to clear another item.7Press Stop/Clear to return to Standby mode.Options DescriptionAll Settings Clears all of the data stored in memory and resets all of your settings to the factory default.Fax Setup Restores all of the fax options to the factory default.Copy Setup Restores all of the copy options to the factory default.Scan Setup Restores all of the scan options to the factory default.System Setup Restores all of the system options to the factory default.Network Restores all of the network options to the factory default.Address Book Clears all of the fax number and email address entries stored in memory.Sent Report Clears all records of sent faxes and emails. Fax Rcv ReportClears all records of received faxes.NetScan ReportClears the information on network scan sessions in memory.Cleaning your machineTo maintain print and scan quality, follow the cleaning procedures below each time the print cartridge is replaced or if print and scan quality problems occur.CautionCleaning the cabinet of the machine with cleaning materials containing large amounts of alcohol, solvent, or other strong substances can discolor or distort the cabinet.Cleaning the outsideClean the cabinet of the machine with a soft lint-free cloth. You can dampen the cloth slightly with water, but be careful not to let any water drip onto or into the machine.Cleaning the insideDuring the printing process, paper, toner, and dust particles can accumulate inside the machine. This buildup can cause print quality problems, such as toner specks or smearing. Cleaning the inside of the machine clears or reduces these problems.1Turn the machine off and unplug the power cord. Wait for the machine to cool down.2Open the front cover and pull the print cartridge out. Set it on a clean flat surface.Cautions• To prevent damage to the print cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary. • Do not touch the green surface underside of the print cartridge. Use the handle on the cartridge to avoid touching this area.

13.3 <Maintenance>3With a dry lint-free cloth, wipe away any dust and spilled toner from the print cartridge area and the print cartridge cavity.CautionWhile cleaning the inside of the machine, be careful not to touch the transfer roller, located underneath the print cartridge. Oil from your fingers can cause image quality problems. 4Locate the long strip of glass (LSU) inside the top of the cartridge compartment, and gently swab the glass to see if dirt turns the white cotton black.5Reinsert the print cartridge and close the front cover.6Plug in the power cord and turn the machine on.Cleaning the scan unitKeeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the start of each day and during the day, as needed.1Slightly dampen a soft lint-free cloth or paper towel with water.2Open the scanner lid.3Wipe the surface of the scanner glass and ADF glass until it is clean and dry.4Wipe the underside of the scanner lid and white sheet until it is clean and dry.5Close the scanner lid.Maintaining the print cartridgePrint cartridge storageTo get the most from the print cartridge, keep the following guidelines in mind:• Do not remove the print cartridge from its package until ready for use. • Do not refill the print cartridge. The machine warranty does not cover damage caused by using a refilled cartridge.• Store print cartridges in the same environment as your machine.• To prevent damage to the print cartridge, do not expose it to light for more than a few minutes.1white sheet2ADF glass3scanner lid4scanner glass1234

13.4 <Maintenance>Expected cartridge lifeThe life of the print cartridge depends on the amount of toner that print jobs require. When printing text at ISO 19752 5% coverage, a new print cartridge lasts an average of either 8,000 or 4,000 pages. (The original print cartridge supplied with the machine lasts an average of 4,000 pages.) The actual number may also be different depending on the print density of the pages you print on, and the number of pages may be affected by operating environment, printing interval, media type, and media size. If you print a lot of graphics, you may need to change the cartridge more often.Redistributing tonerWhen the print cartridge is near the end of its life:• White streaks or light printing occurs. •Toner Low appears on the display.If this happens, you can temporarily reestablish print quality by redistributing the remaining toner in the cartridge. In some cases, white streaks or light printing will still occur even after you have redistributed the toner.1Open the front cover.2Pull the print cartridge out.3Thoroughly roll the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge.NoteIf toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.CautionDo not touch the green underside of the print cartridge. Use the handle on the cartridge to avoid touching this area. 4Hold the print cartridge by the handle and slowly insert the cartridge into the opening in the machine. Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place completely.5Close the front cover. Make sure that the cover is securely closed.Replacing the print cartridgeWhen the print cartridge is completely empty:•Toner Empty appears on the display. • The machine stops printing. Incoming faxes are saved in memory. At this stage, the print cartridge needs to be replaced. For order information for print cartridges, see page 12.1.

13.5 <Maintenance>NoteYou can set the machine to disregard the Toner Emptymessage and to continue printing. See page 13.5.1Open the front cover.2Pull the print cartridge out.3Remove the new print cartridge from its bag. 4Remove the packing tape and roll the cartridge 5 or 6 items to distribute the toner.Thoroughly roll the cartridge to assure maximum copies per cartridge. Save the box and the plastic bag for shipping.NoteIf toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.CautionDo not touch the green underside of the print cartridge. Use the handle on the cartridge to avoid touching this area.5Hold the print cartridge by the handle and slowly insert the cartridge into the opening in the machine. Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place completely.6Close the front cover. Make sure that the cover is securely closed.Cleaning the drumIf there are streaks or spots on your print, the OPC drum of the print cartridge may require cleaning.1Before starting the cleaning procedure, make sure that paper is loaded in the machine. 2Press Menu until System Setup appears on the bottom line of the display and press Enter.3Press the Scroll buttons until Maintenance appears and press Enter.4Press Enter when Clean Drum appears. The machine prints out a cleaning page. Toner particles on the drum surface are affixed to the paper. If the problem remains, repeat steps 1 through 4.Printing continuously when the Toner Empty message appearsWhen the print cartridge is nearly empty, the machine shows the Toner Empty message and stops printing. You can set the machine to disregard this message when it appears and to continue printing, even though print quality is not optimal.1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press the Scroll buttons until Maintenance appears and press Enter.3Press the Scroll buttons until Ignore Toner appears and press Enter.4Press the Scroll buttons until the desired status appears and press Enter.If you select off, the received fax cannot be printed until you install a new print cartridge. However, faxes can be received into memory as long as it allows5Press Stop/Clear to return to Standby mode.

13.6 <Maintenance>Clearing the Toner Empty Replace Toner messageWhen the Toner Empty Replace Toner message appears you can configure not to see this message again not to disturb you.1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press the Scroll buttons until Maintenance appears and press Enter.3Press the Scroll buttons until CLR Empty Msg. appears and press Enter.4Select On and press Enter.5Now the Toner Empty Replace Toner message does not appear but the Replace Toner message will remain for reminding you that the new cartridge needs to be installed for quality.CautionOnce you have selected On, this setting will be permanently written to the memory of the print cartridge, and this menu will be removed from the Maintenance menu.Maintenance PartsTo avoid print quality and paper feed problems resulting from worn parts and to maintain your printer in top working condition the following items will need to be replaced at the specified number of pages or when the life span of each item has expired. Xerox highly recommends that an authorized service provider, dealer or the retailer where you bought printer performs this maintenance activity. Items Yield (Average)ADF rubber pad Approx. 20,000 pagesTransfer roller Approx. 70,000 pagesFuser unit Approx. 80,000 pagesTray rubber pad Approx. 250,000 pagesPickup roller Approx. 150,000 pagesChecking replaceablesIf you experience frequent paper jams or printing problems, check the number of pages the machine has printed or scanned. Replace the corresponding parts, if necessary.The following information is available for checking the replaceable elements of your machine:•Total: displays the total number of pages printed.•Toner: displays how much toner remains in the cartridge.•Drum: displays the number of pages printed.•Platen Scan: displays the number of pages scanned using the scanner glass.NoteWhile the following messages are appearing on the display, the sub-menu(s) under Supplies Life can be changed:TGInvalid TonerGGTGNonGenuine TonerTGReplace TonerTGToner ExhaustedTo check the replaceables:1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press the Scroll buttons until Maintenance appears and press Enter.3Press the Scroll buttons until Supplies Life appears and press Enter.4Press the Scroll buttons until the item you want appears and press Enter.5If you selected to print a supply information page, press Enter to confirm.6Press Stop/Clear to return to Standby mode.

13.7 <Maintenance>Replacing the ADF rubber padYou will need to replace the ADF rubber pad when there seems to be a consistent problem with paper pickup or when its specified yield is reached.1Open the ADF cover.2Rotate the bushing on the right end of the ADF roller toward the ADF and remove the roller from the slot.3Remove the ADF rubber pad from the ADF, as shown.4Insert a new ADF rubber pad into place.1bushing2ADF roller121ADF rubber pad15Align the left end of the ADF roller with the slot and push the right end of the roller into the right slot. Rotate the bushing on the right end of the roller toward the document input tray.6Close the ADF cover.Managing your machine from the websiteIf you have connected your machine to a network and set up TCP/IP network parameters correctly, you can manage the machine via Xerox’s CentreWare IS, an embedded web server. Use CentreWare IS to:• View the machine’s device information and check its current status.• Change TCP/IP parameters and set up other network parameters.• Change the printer properties.• Set the machine to send email notifications to let you know the machine’s status.• Get support for using the machine.To access CentreWare IS:1Start a web browser, such as Internet Explorer, from Windows.2Enter the machine IP address (http://xxx.xxx.xxx.xxx) in the address field and press the Enter key or click Go.Your machine’s embedded website opens.

13.8 <Maintenance>Checking the machine’s serial numberWhen you call for service or register as a user on the Xerox website, the machine’s serial number may be required.You can check the serial number by taking the following steps:1Press Menu until System Setup appears on the bottom line of the display and press Enter.2Press the Scroll buttons until Maintenance appears and press Enter.3Press the Scroll buttons until Serial Number appears and press Enter.4Check your machine’s serial number.5Press Stop/Clear to return to Standby mode.

14.1 <Troubleshooting>14 TroubleshootingThis chapter gives helpful information for what to do if you encounter an error.This chapter includes:• Clearing document jams• Clearing paper jams• Understanding display messages• Print cartridge-related messages• Solving other problemsClearing document jamsWhen an original jams while passing through the ADF, Document Jamappears on the display.CautionTo avoid tearing the document, pull out the jammed document gently and slowly.1Remove any remaining pages from the ADF.2Open the ADF cover.1ADF cover13Pull the jammed paper gently out of the ADF.NoteIf you do not see the paper in this area, refer to Roller misfeed. See page 14.2.4Close the ADF cover. Then load the removed pages, if any, back into the ADF.NoteTo prevent document jams, use the scanner glass for thick, thin, or mixed paper-type originals.

14.2 <Troubleshooting>Roller misfeed1Open the scanner lid.2Grasp the misfed paper, and remove the paper from the feed area by carefully pulling it to the right using both hands.3Close the scanner lid. Then load the removed pages back into the ADF.Clearing paper jamsWhen a paper jam occurs, Paper Jam appears on the display. Refer to the table below to locate and clear the paper jam.CautionTo avoid tearing the paper, pull out the jammed paper gently and slowly. Follow the instructions in the following sections to clear the jam. Message Location of jam Go to[Paper Jam 0] Open/Close DoorIn the paper feed area (tray 1, optional tray 2, or multi-purpose tray)below and page 14.3[Paper Jam 1]Open/Close DoorIn the fuser area or around the print cartridgepage 14.3[Paper Jam 2]Check InsideIn the paper exit area page 14.4[Duplex Jam 0]Check InsideIn the duplex unit page 14.5[Duplex Jam 1]Check InsideBetween the duplex unit and fuser areapage 14.61scanner lid1In tray 11Open and close the front cover. The jammed paper is automatically ejected from the machine.If the paper does not exit, go to the next step.2Pull tray 1 open. 3Remove the jammed paper by gently pulling it straight out.If the paper does not move when you pull, or if you do not see the paper in this area, check the fuser area around the print cartridge. See page 14.3. 4Insert tray 1 into the machine until it snaps into place. Printing automatically resumes.

14.3 <Troubleshooting>In the optional tray 21Pull the optional tray 2 open.2Remove the jammed paper from the machine.If the paper does not move when you pull, or if you do not see the paper in this area, stop and go to step 3.3Pull the tray 1 half.4Pull the paper straight up and out.5Insert the trays back into the machine. Printing automatically resumes.In the multi-purpose tray1If the paper is not feeding properly, remove and reload the paper into the machine.2Open and close the front cover to resume printing.In the fuser area or around the print cartridgeNoteThe fuser area is hot. Take care when removing paper from the machine.1Open the front cover and pull the print cartridge out, lightly pushing it down.

14.4 <Troubleshooting>2Remove the jammed paper by gently pulling it straight out.3Replace the print cartridge and close the front cover. Printing automatically resumes.In the paper exit area1Open and close the front cover. The jammed paper is automatically ejected from the machine.2Gently pull the paper out of the output tray. If you do not see the jammed paper or if there is any resistance when you pull, stop and go to the next step.3Open the rear cover.4If you see the jammed paper, push the pressure lever on each side up and remove the paper. Skip to step 9.If you still do not see the paper, go to the next step.5Release the white strip, the rear cover stopper, and fully open the rear cover, as shown. 1pressure lever11rear cover stopper2rear cover21

14.5 <Troubleshooting>6Unfold the duplex guide fully.7While pushing the fuser lever to the right, open the fuser door.1duplex guide11fuser lever2fuser door218Pull the jammed paper out.If the jammed paper does not move when you pull, push the pressure lever on each side up to loosen the paper, and then remove it.9Return the lever, door, stopper, and guide to their original position.10 Close the rear cover. Printing automatically resumes.In the duplex unit areaIf the duplex unit is not inserted correctly, paper jams may occur. Make sure that the duplex unit is inserted correctly.Duplex Jam 01Pull the duplex unit out of the machine.1pressure lever11duplex unit1

14.6 <Troubleshooting>2Remove the jammed paper from the duplex unit.If the paper does not come out with the duplex unit, remove the paper from the bottom of the machine.Duplex Jam 11Open the rear cover.2Unfold the duplex guide fully.11duplex guide3Pull the jammed paper out.Tips for avoiding paper jamsBy selecting the correct media types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined on page 14.2. • Follow the procedures on page 5.5. Ensure that the adjustable guides are positioned correctly.• Do not overload the tray. Ensure that the paper level is below the paper capacity mark on the inside wall of the tray.• Do not remove paper from the tray while your machine is printing.• Flex, fan, and straighten paper before loading. • Do not use creased, damp, or highly curled paper.• Do not mix paper types in a tray.• Use only recommended print media. See page 5.8.• Ensure that the recommended print side of print media is facing down in the tray, or facing up in the multi-purpose tray.• If paper jams occur frequently when you print on A5-sized paper:Load the paper into the tray with the long edge facing the front of the tray. In the printer properties window, set the page orientation to be rotated 90 degrees. See the Software Section.

14.7 <Troubleshooting>Understanding display messagesMessages appear on the Status Monitor program window or the control panel display to indicate the machine’s status or errors. Refer to the tables below to understand the messages’ meaning and correct the problem if necessary. Messages and their meanings are listed in alphabetical order.NoteWhen you call for service, it is very convenient to tell the service representative the display message.Message Meaning Suggested solutionsAuthentication FailureThe ID or password you entered is incorrect.Enter the correct ID or password.Cancel? YesYour machine’s memory has become full while trying to store an original into memory.To cancel the fax job, press the Enter button to accept Yes.If you want to send those pages that have been successfully stored, press the Enter button to accept No. You should send the remaining pages later, when memory is available.[COMM. Error] The machine has a communication problem.Ask the sender to try again.Connection Error Connection with the SMTP server failed.Check the server settings and the network cable.Connection Failed The protocol you have entered is not supported or server port is wrong.Check the protocol or server port.Data Read FailCheck USB Mem.Time expired while reading data.Try again.Data Write FailCheck USB Mem.Storing to the USB memory failed.Check the available USB memory space.Document Jam The loaded original has jammed in the ADF.Clear the jam. See page 14.1.Door Open The front cover or rear cover is not securely latched.Close the cover until it locks into place.Duplex Jam 0Check InsidePaper has jammed during duplex printing.Clear the jam. See page 14.5.Duplex Jam 1Open/Close DoorPaper has jammed during duplex printing.Clear the jam. See page 14.6.Enter Again You entered an unavailable item.Enter the correct item again.File Access DeniedLogin to the network server was successful. However, access to the file on the network server was denied.Change the server settings.File Name Exist The file name you have entered already exists.Enter a different file name.File Name Over LimitThe file names you can use are from doc001 to doc999. However, all file names are used already.Delete unnecessary files.File FormatNot SupportedThe selected file format is not supported.Use the correct file format.Fuser Door Open The fuser door is not securely latched.Open the rear cover and close the fuser door until it locks into place. For the location of the fuser door, see page 14.5.Global Address Not FoundWhen the device is unable to locate the given address of the Global server.Check the search ID.Global Query Size ExceededThis is an error message and displays when the global query size has been exceeded.• There are too many search results. Refine your search by entering more letters.• Contact a LDAP Server administrator.Message Meaning Suggested solutions

14.8 <Troubleshooting>Global Server Auth FailedWhen there is an authentication fail while connecting to the global server this message displays.Check the authentication account and password.Global Server Comm. ErrorThis error message displays when there is a communication error between the global server and the device.• Try again.• Contact a LDAP Server administrator.Global Server Not ConfiguredWhen no global server is configured, this message displays.Check the LDAP server configuration settings.Global Server Not FoundWhen the device is unable to find the Global server.Check the LDAP server address, The LDAP server address is incorrect, or the server has failed.Group Not AvailableYou have tried to select a group location number where only a single location number can be used, such as when adding locations for a Multiple Send operation.Use a speed dial number or dial a number manually using the number keypad.[Incompatible] The machine has received a fax from which is registered as a junk fax.The received fax data will be deleted.Reconfirm junk fax setup, see page 10.2.Invalid Server AddressThe server address you have entered is invalid.Enter the correct server address.Line Busy The receiving fax machine did not answer or the line is already engaged.Try again after a few minutes.[Line Error] Your machine cannot connect with the receiving fax machine or has lost contact because of a problem with the phone line.Try again. If the problem persists, wait an hour or so for the line to clear and try again.Or, turn the ECM mode on. See page 10.1.Message Meaning Suggested solutionsLow Heat ErrorCycle PowerThere is a problem in the fuser unit.Unplug the power cord and plug it back in. If the problem persists, please call for service.LSU Motor ErrorCycle PowerA problem has occurred in the LSU (Laser Scanning Unit).Unplug the power cord and plug it back in. If the problem persists, please call for service.LSU Hsync ErrorCycle PowerA problem has occurred in the LSU (Laser Scanning Unit).Unplug the power cord and plug it back in. If the problem persists, please call for service.Main Motor LockedThere is a problem in the main motor.Open and then close the front cover.Mail ExceedsServer SupportThe mail size is larger than the supported size by SMTP server.Divide your mail or reduce the resolution.Memory Full The memory is full. Delete unnecessary fax jobs and retransmit after more memory becomes available. Alternatively, split the transmission into more than one operation.MP TrayPaper EmptyThere is no paper in the multi-purpose tray.Load paper in the multi-purpose tray. See page 5.7.Network Error There is a problem with the network.Contact your network administrator.[No Answer] The receiving fax machine has not answered after several redial attempts.Try again. Make sure that the receiving machine is operational.Not Assigned The speed button or speed dial number you tried to use has no number or email address assigned to it.Enter the number or email address manually using the number keypad or store the number or address.[No Paper]Add PaperThe paper in the tray has run out.Load paper in the tray. See page 5.5.One Page isToo LargeSingle page data exceeds the configured mail size.Reduce the resolution and try again.Message Meaning Suggested solutions

14.9 <Troubleshooting>Open Heat ErrorCycle PowerThere is a problem in the fuser unit.Unplug the power cord and plug it back in. If the problem persists, please call for service.Operation Not AssignedYou are in the AddPage/Cancel Joboperation, but there are no jobs stored.Check the display to see if there are any scheduled jobs.Over Heat ErrorCycle PowerThere is a problem in the fuser unit.Unplug the power cord and plug it back in. If the problem persists, please call for service.Paper Jam 0Open/Close DoorPaper has jammed in the feeding area of the tray.Clear the jam. See page 14.2 and page 14.3.Paper Jam 1Open/Close DoorPaper has jammed in the fuser area.Clear the jam. See page 14.3.Paper Jam 2Check InsidePaper has jammed in the paper exit area.Clear the jam. See page 14.4.Power Failure Power has turned off then on and the machine’s memory has not been back up.The job which you were trying to do before the power failure must be completely re-done.Retry Redial? The machine is waiting for a specified time interval to redial a previously busy station.You can press Enter to immediately redial, or Stop/Clear to cancel the redial operation.Scanner locked The scanner module is lockedUnlock the scanner and press Stop/Clear.Self DiagnosticLSUThe LSU (Laser Scanning Unit) in your printer is checking some problems detected.Please wait a few minutes.Self DiagnosticTemperatureThe engine in your machine is checking some problems detected.Please wait a few minutes.Send Error(AUTH)There is a problem in SMTP authentication.Configure the authentication setting.Message Meaning Suggested solutionsSend Error(DNS)There is a problem in DNS.Configure the DNS setting. Send Error(POP3)There is a problem in POP3.Configure the POP3 setting. Send Error(SMTP)There is a problem in SMTP.Change to the available server.Send Error(Wrong Config)There is a problem on the network interface card.Configure your network interface card correctly.[Stop Pressed] Stop/Clear has been pressed during a fax transmission.Try again.Tray 1Paper EmptyThere is no paper in the tray 1.Load paper in tray 1. See page 5.5.Tray 2Paper EmptyThere is no paper in the optional tray 2.Load paper in the optional tray 2. See page 5.5.Message Meaning Suggested solutions

14.10 <Troubleshooting>Print cartridge-related messagesMessage Meaning Suggested solutionsInstall Toner A print cartridge is not installed. Install a print cartridge.Invalid Toner The print cartridge you have installed is not for your printer.Install a Xerox-genuine print cartridge, designed for your printer.Toner Low The print cartridge is almost empty.Take out the print cartridge and thoroughly shake it. By doing this, you can temporarily reestablish printing operations.NonGenuine Toner StopThe print cartridge installed is not a genuine cartridge.You can select either Stop or Continue. If you do not select any, the printer will work as if Stop is selected.If you select Stop, you cannot print until the genuine cartridge is installed. However, you can still print any kind of reports.If you select Continue, you can keep printing but the quality cannot be guaranteed, and the product support is no longer provided.If you want to change the selection, turn the printer off and on to have this message appear again, and then re-select Stop or Continue.NonGenuine TonerReplace Toner1The print cartridge installed is not a genuine cartridge.This message appears when you selected Stop at the NonGenuine Toner prompt.Install a genuine print cartridge.NonGenuine TonerReplace TonerThe print cartridge installed is not a genuine cartridge.This message appears when you selected Continue at the NonGenuine Toner prompt.Install a genuine print cartridge.Toner EmptyReplace TonerThe toner in the cartridge has run out.Install a new genuine print cartridge. You can keep printing but the quality cannot be guaranteed, and the product support is no longer provided. You can configure not to see the Toner Empty Replace Toner message. See page 13.6.Replace Toner The toner in the cartridge has run out.This message appears when you turned off the Toner Empty Replace Toner message. See page 13.6.Install a new genuine print cartridge.You can keep printing but the quality cannot be guaranteed, and the product support is no longer provided.Toner Exhausted StopThe lifespan of the print cartridge is reached.You can select either Stop or Continue. If you do not select any, the printer will work as if Stop is selected.If you select Stop, you cannot print until a genuine print cartridge is installed.If you select Continue, you can keep printing but the quality cannot be guaranteed, and the product support is no longer provided.If you want to change the selection, turn the printer off and on to have this message appear again, and then re-select Stop or Continue.Toner ExhaustedReplace Toner1The lifespan of the print cartridge is reached.This message appears when you selected Stop at the Toner Exhausted prompt.Install a genuine print cartridge.Toner ExhaustedReplace TonerThe lifespan of the print cartridge is reached.This message appears when you selected Continue at the Toner Exhausted prompt.Install a genuine print cartridge.

14.11 <Troubleshooting>Solving other problemsThe following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, please call for service.Paper feeding problemsCondition Suggested solutionsPaper is jammed during printing.Clear the paper jam. See page 14.2.Paper sticks together.• Ensure that there is not too much paper in the tray. The tray can hold up to 250 sheets of paper, depending on the thickness of your paper.• Make sure that you are using the correct type of paper. See page 5.8.• Remove paper from the tray and flex or fan the paper.• Humid conditions may cause some paper to stick together.Multiple sheets of paper do not feed.• Different types of paper may be stacked in the tray. Load paper of only one type, size, and weight.• If multiple sheets have caused a paper jam, clear the paper jam. See page 14.2.Paper does not feed into the machine.• Remove any obstructions from inside the machine.• Paper has not been loaded correctly. Remove paper from the tray and reload it correctly.• There is too much paper in the tray. Remove excess paper from the tray.• The paper is too thick. Use only paper that meets the specifications required by the machine. See page 5.8.• If an original does not feed into the machine, the ADF rubber pad may require replacement. See page 13.7.The paper keeps jamming.• There is too much paper in the tray. Remove excess paper from the tray. If you are printing on special materials, use the multi-purpose tray.• An incorrect type of paper is being used. Use only paper that meets the specifications required by the machine. See page 5.8.• There may be debris inside the machine. Open the front cover and remove the debris.• If an original does not feed into the machine, the ADF rubber pad may require replacement. See page 13.7.Transparencies stick together in the paper exit.Use only transparencies specifically designed for laser printers. Remove each transparency as it exits from the machine.Envelopes skew or fail to feed correctly.Ensure that the paper guides are against both sides of the envelopes.Printing problemsCondition Possible cause Suggested solutionsThe machine does not print.The machine is not receiving power.Check the power cord connections. Check the power switch and the power source.The machine is not selected as the default printer.Select Xerox Phaser 3300MFPPCL 6 as your default printer in your Windows.Check the machine for the following:• The front cover is not closed. Close the cover.• Paper is jammed. Clear the paper jam. See page 14.2.• No paper is loaded. Load paper. See page 5.5.• The print cartridge is not installed. Install the print cartridge.If a system error occurs, contact your service representative.The connection cable between the computer and the machine is not connected properly.Disconnect the printer cable and reconnect it.The connection cable between the computer and the machine is defective.If possible, attach the cable to another computer that is working properly and print a job. You can also try using a different printer cable.The port setting is incorrect.Check the Windows printer setting to make sure that the print job is sent to the correct port. If the computer has more than one port, make sure that the machine is attached to the correct one.The machine may be configured incorrectly. Check the printer properties to ensure that all of the print settings are correct. The printer driver may be incorrectly installed.Repair the printer software. See the Software Section.The machine is malfunctioning.Check the display message on the control panel to see if the machine is indicating a system error.

14.12 <Troubleshooting>The machine selects print materials from the wrong paper source.The paper source selection in the printer properties may be incorrect.For many software applications, the paper source selection is found under the Paper tab within the printer properties. Select the correct paper source. See the printer driver help screen.A print job is extremely slow.The job may be very complex.Reduce the complexity of the page or try adjusting the print quality settings.Half the page is blank.The page orientation setting may be incorrect.Change the page orientation in your application. See the printer driver help screen.The paper size and the paper size settings do not match.Ensure that the paper size in the printer driver setting matches the paper in the tray.Or, ensure that the paper size in the printer driver setting matches the paper selection in the software application settings you use.The machine prints, but the text is wrong, garbled, or incomplete.The printer cable is loose or defective.Disconnect the printer cable and reconnect. Try a print job that you have already printed successfully. If possible, attach the cable and the machine to another computer and try a print job that you know works. Finally, try a new printer cable.The wrong printer driver was selected.Check the application’s printer selection menu to ensure that your machine is selected.The software application is malfunctioning.Try printing a job from another application.The operating system is malfunctioning.Exit Windows and reboot the computer. Turn the machine off and then back on again.Condition Possible cause Suggested solutionsPages print, but are blank.The print cartridge is defective or out of toner.Redistribute the toner, if necessary. See page 13.4.If necessary, replace the print cartridge.The file may have blank pages.Check the file to ensure that it does not contain blank pages.Some parts, such as the controller or the board, may be defective.Contact a service representative.The illustrations print incorrectly in Adobe Illustrator.The setting in the software application is wrong.Select Download as Bit Imagein the TrueType Options window of the graphic properties and print the document again.The printer does not print PDF file correctly. Some parts of graphics, text, or illustrations are missing.Incompatibility between the PDF file and the Acrobat products:Printing the PDF file as an image may solve this problem. Turn on Print As Image from the Acrobat printing options.NOTE:It will take longer to print when you print a PDF file as an image.Condition Possible cause Suggested solutions

14.14 <Troubleshooting>Background scatterBackground scatter results from bits of toner randomly distributed on the printed page. • The paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that the paper does not absorb too much moisture.• If background scatter occurs on an envelope, change the printing layout to avoid printing over areas that have overlapping seams on the reverse side. Printing on seams can cause problems.• If background scatter covers the entire surface area of a printed page, adjust the print resolution through your software application or the printer properties.Misformed characters• If characters are improperly formed and producing hollow images, the paper stock may be too slick. Try a different paper. See page 5.8.• If characters are improperly formed and producing a wavy effect, the scanner unit may need service. For service, contact a service representative.Page skew• Ensure that the paper is loaded properly.• Check the paper type and quality. See page 5.8.• Ensure that the paper or other material is loaded correctly and the guides are not too tight or too loose against the paper stack.Curl or wave• Ensure that the paper is loaded properly.• Check the paper type and quality. Both high temperature and humidity can cause paper curl. See page 5.8.• Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.• Try printing to the rear cover.Condition Suggested solutionsAAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcWrinkles or creases• Ensure that the paper is loaded properly.• Check the paper type and quality. See page 5.8.• Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.• Try printing to the rear cover.Back of printouts are dirtyCheck for leaking toner. Clean the inside of the machine. See page 13.2.Black pages• The print cartridge may not be installed properly. Remove the cartridge and reinsert it.• The print cartridge may be defective and need replacing. Remove the print cartridge and install a new one. See page 13.4.• The machine may require service. Contact a service representative.Loose toner• Clean the inside of the machine. See page 13.2.• Check the paper type and quality. See page 5.8.• Remove the print cartridge and install a new one. See page 13.4.• If the problem persists, the machine may require service. Contact a service representative.Character VoidsCharacter voids are white areas within parts of characters that should be solid black:• If you are using transparencies, try another type of transparency. Because of the composition of transparencies, some character voids are normal. • You may be printing on the wrong surface of the paper. Remove the paper and turn it around. • The paper may not meet paper specifications. See page 5.8.Condition Suggested solutionsAA

14.16 <Troubleshooting>Scanning problemsCondition Suggested solutionsThe scanner does not work.• Make sure that you place the original to be scanned face down on the scanner glass, or face up in the ADF.• There may not be enough available memory to hold the document you want to scan. Try the Prescan function to see if that works. Try lowering the scan resolution rate.• Check that the USB is connected properly.• Make sure that the USB cable is not defective. Switch the cable with a known good cable. If necessary, replace the cable.• Check scan setting to make certain that the scanner job is being sent to the correct port.The unit scans very slowly.• Check if the machine is printing received data. If so, scan the document after the received data has been printed.• Graphics are scanned more slowly than text.• Communication speed slows in scan mode because of the large amount of memory required to analyze and reproduce the scanned image. Set your computer to the ECP printer mode through BIOS setting. It will help to increase the speed. For details about how to set BIOS, refer to your computer user guide.Message appears on your computer screen:• “Device can't be set to the H/W mode you want.”• “Port is being used by another program.”•“Port is Disabled.”• “Scanner is busy receiving or printing data. When the current job is completed, try again.”• “Invalid handle.”• “Scanning has failed.”• There may be a copying or printing job in progress. When that job is complete, try your job again.• The Selected port is currently being used. Restart your computer and try again.• The scanner driver is not installed or the operating environment is not set up properly.• Ensure that the machine is properly connected and the power is on, Then restart your computer.• The USB cable may be improperly connected or the power may be off.Network Scan problemsFax problemsCondition Suggested solutionsI cannot find a scanned image file. You can check the scanned file’s destination in the Advanced page in the Network Scanprogram’s Properties screen. I cannot find the scanned image file after scanning.• Check if the scanned file’s application is on your computer.• Check Send image immediately to the specified folder using an associated default application in the Advanced page in the Network Scan program’s Properties screen to open the scanned image immediately after scanning. I forgot my ID and PIN.Check your ID and PIN in the Server page in the Network Scan program’s Properties screen. I cannot view the Help file. To view the Help file, you need to have Internet Explorer 4 service pack 2 or above. I cannot use the Xerox Network Scan ManagerCheck your operating system. Supporting operating systems are Windows 2000/XP/2003/Vista.Condition Suggested solutionsThe machine is not working, there is no display and the buttons are not working.• Unplug the power cord and plug it in again. • Ensure that there is power to the electrical outlet.No dial tone sounds.• Check that the phone line is connected properly.• Check that the phone socket in the wall is working by plugging in another phone.The numbers stored in memory do not dial correctly.Make sure that the numbers are stored in memory correctly. Print a Phone Book list, referring to page 10.4.The original does not feed into the machine.• Make sure that the paper is not wrinkled and you are putting it in correctly. Check that the original is the right size, not too thick or thin • Make sure that the ADF is firmly closed.• The ADF rubber pad may need to be replaced. See page 13.7.

14.17 <Troubleshooting>Faxes are not received automatically.• The receiving mode should be set to Fax.• Make sure that there is paper in the tray.• Check to see if the display shows any error message. If it does, clear the problem.The machine does not send.• Make sure that the original is loaded in the ADF or on the scanner glass. •Sending should show up on the display. • Check the fax machine you are sending to, to see if it can receive your fax.The incoming fax has blank spaces or is of poor-quality.• The fax machine sending you the fax may be faulty. • A noisy phone line can cause line errors. • Check your machine by making a copy. • The print cartridge may be empty. Replace the print cartridge, referring to page 13.4. Some of the words on an incoming fax are stretched.The fax machine sending you the fax had a temporary document jam. There are lines on the originals you send.Check your scan unit for marks and clean it. See page 13.3.The machine dials a number, but a connection with the other fax machine fails.The other fax machine may be turned off, out of paper, or cannot answer incoming calls. Speak with the other machine operator and ask her/him to sort out the problem.Faxes do not store in memory. There may not be enough memory space to store the fax. If the display shows the Memory Full message, delete from memory any faxes you no longer need and then try again to store the fax.Blank areas appear at the bottom of each page or on other pages, with a small strip of text at the top.You may have chosen the wrong paper settings in the user option setting. For details about paper settings, see page 5.8.Condition Suggested solutions Common Windows problemsNoteRefer to Microsoft Windows 2000/XP/Vista User Guide that came with your PC for further information on Windows error messages.Condition Suggested solutions“File in Use” message appears during installation.Exit all software applications. Remove all software from the StartUp Group, then restart Windows. Reinstall the printer driver.“Error Writing to LPTx” message appears.• Ensure that the cables are connected correctly, the machine is on.• If bi-directional communication is not turned on in the driver, it will also cause this message.“General Protection Fault”, “Exception OE”, “Spool32”, or “Illegal Operation” messages appear.Close all other applications, reboot Windows and try printing again.“Fail To Print”, “A printer timeout error occurred.” messages appear.These messages may appear during printing. Just keep waiting until the machine finishes printing. If the message appears in standby mode or after printing has been completed, check the connection and/or whether an error has occurred.

14.18 <Troubleshooting>Common PostScript problemsThe following situations are PS language specific and may occur when several printer languages are being used.NoteTo receive a printed or screen-displayed message when PostScript errors occur, open the Print Options window and click the desired selection next to the PostScript errors section.Problem Possible Cause SolutionPostScript file cannot be printed.The PostScript driver may not be installed correctly.• Install the PostScript driver, referring to the Software Section.• Print a configuration page and verify that the PS version is available for printing.• If the problem persists, contact a service representative.“Limit Check Error” message appears.The print job was too complex.You might need to reduce the complexity of the page or install more memory.A PostScript error page prints.The print job may not be PostScript.Make sure that the print job is a PostScript job. Check to see whether the software application expected a setup or PostScript header file to be sent to the machine.The optional tray 2 is not selected in the driver.The printer driver has not been configured to recognize the optional tray 2.Open the PostScript driver properties, select the Device Settings tab, and set the Tray2 option of the Installable Options section to Installed.Common Linux problemsProblem Possible Cause and SolutionThe machine does not print• Check if the printer driver is installed in your system. Open Unified Driver configurator and switch to the Printers tab in Printers configuration window to look at the list of available printers. Make sure that your machine is displayed on the list. If not, please, invoke Add new printer wizard to set up your device.• Check if the printer is started. Open Printers configuration and select your machine on the printers list. Look at the description in the Selected printer pane. If its status contains “(stopped)” string, please, press the Start button. After that normal operation of the printer should be restored. The “stopped” status might be activated when some problems in printing occurred. For instance, this could be an attempt to print document when port is claimed by a scanning application.• Check if the port is not busy. Since functional components of MFP (printer and scanner) share the same I/O interface (port), the situation of simultaneous access of different “consumer” application to the same port is possible. To avoid possible conflicts, only one of them at a time is allowed to gain control over the device. The other “consumer” will encounter “device busy” response. You should open ports configuration and select the port assigned to your printer. In the Selected port pane you can see if the port is occupied by some other application. If this is the case, you should wait for completion of the current job or should press Release port button, if you are sure that the present owner is not functioning properly.• Check if your application has special print option such as “-oraw”. If “-oraw” is specified in the command line parameter then remove it to print properly. For Gimp front-end, select “print” -> “Setup printer” and edit command line parameter in the command item.

14.19 <Troubleshooting>The machine does not appear on the scanners list• Check if your machine is attached to your computer. Make sure that it is connected properly via the USB port and is turned on.• Check if the scanner driver for your machine is installed in your system. Open Unified Driver configurator, switch to Scanners configuration, then press Drivers. Make sure that driver with a name corresponding to your machine's name is listed in the window. Check if the port is not busy. Since functional components of MFP (printer and scanner) share the same I/O interface (port), the situation of simultaneous access of different “consumer” application to the same port is possible. To avoid possible conflicts, only one of them at a time is allowed to gain control over the device. The other “consumer” will encounter “device busy” response. This can usually happen while starting scan procedure, and appropriate message box appears.• To identify the source of the problem, you should open ports configuration and select the port assigned to your scanner. port's symbol /dev/mfp0 corresponds to LP:0 designation displayed in the scanners’ options, /dev/mfp1 relates to LP:1 and so on. USB ports start at /dev/mfp4, so scanner on USB:0 relates to /dev/mfp4 respectively and so forth sequentially. In the Selected port pane you can see if the port is occupied by some other application. If this is the case, you should wait for completion of the current job or should press Release port button, if you are sure that the present port's owner is not functioning properly.Problem Possible Cause and SolutionThe machine does not scan• Check if a document is loaded into the machine.• Check if your machine is connected to the computer. Make sure if it is connected properly if I/O error is reported while scanning.• Check if the port is not busy. Since functional components of MFP (printer and scanner) share the same I/O interface (port), the situation of simultaneous access of different “consumer” application to the same port is possible. To avoid possible conflicts, only one of them at a time is allowed to gain control over the device. The other “consumer” will encounter “device busy” response. This can usually happen while starting scan procedure, and appropriate message box will be displayed.To identify the source of the problem, you should open ports configuration and select the port assigned to your scanner. port’s symbol /dev/mfp0 corresponds to LP:0 designation displayed in the scanners’ options, /dev/mfp1 relates to LP:1 and so on. USB ports start at /dev/mfp4, so scanner on USB:0 relates to /dev/mfp4 respectively and so forth sequentially. In the Selected port pane you can see if the port is occupied by some other application. If this is the case, you should wait for completion of the current job or should press Release port button, if you are sure that the present port’s owner is not functioning properly.I cannot scan via Gimp Front-end.• Check if Gimp Front-end has “Xsane: Device dialog.” on the “Acquire” menu. If not, you should install Xsane plug-in for Gimp on the your computer. You can find Xsane plug-in package for Gimp on Linux distribution CD or Gimp home page. For the detail information, refer to the Help for Linux distribution CD or Gimp Front-end application. If you wish to use other kind of scan application, refer to the Help for application.Problem Possible Cause and Solution

14.20 <Troubleshooting>Common Macintosh problemsI encounter error “Cannot open port device file” when printing a document.Please avoid changing print job parameters (via LPR GUI, for example) while a print job is in progress. Known versions of CUPS server break the print job whenever print options are changed and then try to restart the job from the beginning. Since Unified Linux Driver locks port while printing, the abrupt termination of the driver keeps the port locked and therefore unavailable for subsequent print jobs. If this situation occurred, please, try to release the port. Problem Suggested solutionsThe document has printed, but the print job has not disappeared from the spooler in Mac OS 10.3.2.Update your Mac OS to OS 10.3.3. or higher.When print a document in Macintosh with Acrobat Reader 6.0 or higher, colors prints incorrectly.The resolution setting in the printer driver may not be matched with that in Acrobat Reader.Make sure that the resolution setting in your printer driver matches that in Acrobat Reader.Problem Possible Cause and Solution

15.1 <Installing accessories>15 Installing accessoriesYour machine is a full-featured one that has been optimized to meet most of your printing needs. Recognizing that each user may have different requirements, however, Xerox makes several accessories available to enhance your machine’s capabilities.This chapter includes:• Precautions when installing accessories• Installing a memory DIMMPrecautions when installing accessoriesDisconnect the power cordNever remove the control board cover while the power is being supplied.To avoid the possibility of an electrical shock, always disconnect the power cord when installing or removing ANY internal or external accessories.Discharge static electricityThe control board and internal accessories (network interface card or memory DIMM) are sensitive to static electricity. Before installing or removing an internal accessories, discharge static electricity from your body by touching something metal, such as the metal back plate on any device plugged into a grounded power source. If you walk round before finishing installation, discharge any static electricity once again.Installing a memory DIMMYour machine has a dual in-line memory module (DIMM) slot. Use this DIMM slot to install additional memory.The Phaser 3300MFP has 96 MB of memory. It can be expanded to 320 MB. However, users must remove the preinstalled memory DIMM before upgrading the memory. For order information for optional memory DIMMs, see page 12.1.1Turn the machine off and unplug all cables from the machine.2Grasp the control board cover and slide toward you to open it.3Completely open the latch on each side of the DIMM slot. Remove the preinstalled memory DIMM.4Take out a new memory DIMM from the plastic bag.5Holding the memory DIMM by the edges, align the notches on the memory DIMM with the grooves on the memory DIMM slot.NoteThe notches and grooves illustrated above may not match those on an actual DIMM and the slot.1control board cover11latch2memory DIMM12

15.2 <Installing accessories>6Push the DIMM straight into the DIMM slot until it snaps into place. Make sure the latches fit over the notches located on either side of the DIMM.7Replace the control board cover. 8Reconnect the power cord and printer cable, and turn the machine on.Activating the added memory in the PS printer propertiesAfter installing the memory DIMM, you need to select it in the printer properties of the PostScript printer driver so that you can use it.1Make sure that the PostScript printer driver is installed on your computer. For details about installing the PS printer driver, see the Software Section.2Click the Windows Start menu.3For Windows 2000, select Settings and then Printers.For Windows XP/2003, select Printers and Faxes.For Windows Vista, select Control Panel > Hardware and Sound>Printers.4Select the PS printer.5Click the right mouse button on the machine icon and select Properties.6For Windows 2000/XP/2003/Vista, select Device Settings.7Select the amount of memory you installed from Printer Memory in the Installable Options section.8Click OK.

16.1 <Specifications>16 SpecificationsThis chapter includes:• General specifications• Scanner and copier specifications• Printer specifications• Facsimile specificationsGeneral specificationsItem DescriptionADF Up to 50 sheets (75 g/m2)ADF document size Width: 142 to 216 mmLength: 148 to 356 mmPaper input capacity Tray 1/2: 250 multi-pages for plain paper (75 g/m2)Multi-purpose tray: 50 pages for plain paper, 5 pages for card stock, labels, transparencies, and envelopes (60 to 163 g/m2)Paper output capacityOutput tray: 150 sheets (face down)Rear cover: 1 sheet (face up)Consumables 1-piece print cartridge systemPower rating AC 110 - 127 V or AC 220 - 240 VSee the Rating label on the machine for the correct voltage, frequency (hertz) and type of current for your machine.Power consumption Average: Less than 520 WPower save mode: Less than 20 WNoise levelaStandby mode: Less than 39 dBAPrinting: Less than 54 dBACopying mode: Less than 55 dBAWarm up: Less than 49 dBAWarm-up time Less than 20 seconds (from sleep mode)Operating environmentTemperature: 10 °C to 32 °CHumidity: 20% to 80% RHDisplay 16 characters x 2 linesPrint cartridge lifeb4,000 or 8,000 pagesMemory 96 MB (max. 320 MB)Printer specificationsExternal dimension (W x D x H)466 x 435.4 x 458 mm (18.3 x 17.1 x 18 in)Weight (including consumables) 18.9 Kg (41.6 lb)Package weight Paper: 2.8 Kg (6.17 lb)Plastic: 0.7 Kg (1.54 lb)Duty cycle Monthly print: Up to 25,000 pagesa. Sound Pressure Level, ISO 7779b. Declared yield value in accordance with ISO/IEC 19752. The number of pages may be affected by operating environment, printing interval, media type, and media size.Item DescriptionPrinting method Laser Beam PrintingPrinting speedaa. Print speed will be affected by operating system used, computing performance, application software, connecting method, media type, media size, and job complexity.Up to 28 ppm in A4 (30 ppm in Letter)Duplex printing speedUp to 19 ipm in A4 (21 ipm in Letter)First print out time 8,5 seconds (from ready)Print resolution Up to 1,200 x 1,200 dpi effective outputPrinter language PCL 6, PS 3OS Compatibilitybb. Please visit www.xerox.com/office/support to download the latest software version.Windows 2000/XP/2003/VistaVarious Linux OS (USB only)Macintosh 10.3 ~ 10.5Interface High Speed USB 2.0Ethernet 10/100 Base TX (Embedded type)Item Description

16.2 <Specifications>Scanner and copier specificationsItem DescriptionCompatibility TWAIN standard / WIA standardScanning method ADF and Flat-bed Color CCD (Charge Coupled Device) module Resolution Optical: 600 x 1,200 dpi (mono and color)Enhanced: 4,800 x 4,800 dpiEffective scanning lengthScanner glass: 297 mmADF: 356 mmEffective scanning widthMax 208 mmColor bit depth 24 bitMono bit depth 1 bit for Black & White mode8 bit for Gray modeCopy speedaa. Copy Speed is based on Single Document Multiple Copy.Up to 28 ppm in A4 (30 ppm in Letter)Copy resolution Scan: up to 600 x 300 (text, text/photo)up to 600 x 600 (photo using platen)up to 600 x 300 (photo using ADF)Print: up to 600 x 600 (text, text/photo, photo)Zoom rate Scanner glass: 25 to 400%ADF: 25 to 100%Multiple copies 1 to 99 pagesGrayscale 256 levelsFacsimile specificationsItem DescriptionCompatibility ITU-T Group 3Applicable line Public Switched Telephone Network (PSTN) or behind PABXData coding MH/MR/MMR/JPEG/ECM (Error Correction Mode)Modem speed 33,6 KbpsTransmission speedApprox. 3 seconds/pageaa. Standard resolution, MMR(JBIG), Maximum modem speed, Phase ”C” by ITU-T No. 1 chart, Memory Tx, ECM.Maximum document lengthScanner glass: 297 mmAutomatic document glass: 356 mmResolution Standard: 203 x 98 dpiFine: 203 x 196 dpiSuper Fine: 300 x 300 dpiPhoto: 203 x 196 dpiColor: 200 x 200 dpiMemory 6 MBHalftone 256 levelsAuto dialer Speed dialing (up to 240 numbers)

1INDEXNumerics2/4-up, special copy 6.2Aaccessoriesinstallingmemory DIMM 15.1order information 12.1Address Book, use 8.5ADF 1.2ADF rubber pad, replace 13.7ADF, load 5.1alarm sound 2.3Ans/Fax mode, receiving mode 9.4Bbackground image, erase 6.4Ccharacters, enter 2.3cleaningdrum 13.5inside 13.2LSU 13.3outside 13.2scan unit 13.3clock mode 2.2clone, special copy 6.4collation, special copy 6.2component location 1.2control panel 1.3copying2/4-up 6.2collation 6.2default setting, change 6.2erasing background 6.4ID card copy 6.3poster 6.3time out, set 6.4Ddate and time, set 2.2default mode, change 2.2delayed fax 9.6DIMM, install 15.1display language, change 2.2DRPD (Distinctive Ring Pattern Detection)9.4drum, clean 13.5EErasing background, special copy 6.4error messages 14.7Ffax header, set 9.1Fax mode, receiving mode 9.4fax number, set 9.1faxingdefault settings, change 10.2delayed faxes 9.6fax setup 10.1forwarding faxes 9.7Multiple Send faxes 9.6original settings 9.1priority faxes 9.7receiving faxes 9.3sending faxes 9.2forwarding faxes 9.7GGroup dial numbers, set 10.3Hhigh altitude 14.15IID card, special copy 6.3installing accessoriesmemory 15.1Jjam, cleardocument 14.1paper 14.2job timeout, set 2.4Kkey sound 2.3LLinuxrequirements 3.3Linux problems 14.18loading originalsADF 5.1scanner glass 5.1loading papermulti-purpose tray 5.7tray 1/optional tray2 5.5Mmachine ID, set 9.1Macintoshrequirements 3.2Macintosh problems 14.20memory DIMM, install 15.1memory, clear 13.2Multiple Sned faxes 9.6multi-purpose tray 5.7

2Nnetwork scanscanning 8.3timeout, set 8.4Network Scan programadding scanners 8.2problems 14.16network setup802.1x 4.2EtherTalk 4.2operating systems 4.1TCP/IP 4.2n-up (multiple pages per sheet)copying 6.2Ooriginalsjam, clear 14.1loading 5.1output location, select 5.8output tray 5.8Ppaper guidelines 5.4paper jam, clearduplex area 14.5fuser area or around toner cartridge14.3multi-purpose tray 14.3optional tray 2 14.3paper exit area 14.4tray 1 14.2paper level indicator 5.5paper loadmulti-purpose tray 5.7tray 1/optional tray 2 5.5paper sizesetting 5.8specifications 5.3paper tray, setcopy 6.1fax 9.3paper typesetting 5.8specifications 5.3Phone Bookgroup dial numbers 10.3speed buttons 10.2speed dial numbers 10.3poster, special copy 6.3PostScript problems 14.18power save mode 2.4printingreports 13.1USB memory 11.2priority fax 9.7problem, solvecopying 14.15error messages 14.7faxing 14.16Linux 14.18Macintosh 14.20Network Scan 14.16paper feeding 14.11PostScript errors 14.18printing 14.11scanning 14.16Windows 14.17Rrear cover, use 5.9receiving a faxin Ans/Fax mode 9.4in DRPD mode 9.4in Fax mode 9.4in Secure Receiving mode 9.5in Tel mode 9.4in the memory 9.6receiving modes 9.3redialingautomatically 9.3manually 9.3replacement parts 13.6replacingADF rubber pad 13.7toner cartridge 13.4replacing, toner cartridge 13.6reports, print 13.1ringer 2.3Sscan power save mode 2.4scanner glasscleaning 13.3loading documents 5.1scanningdefault setting, change 8.5scan settings 8.5to application 8.1to email 8.4to FTP server 8.4to network computer 8.3to SMB server 8.5USB flash memory 11.1secure receiving mode 9.5sending a faxautomatically 9.2manually 9.2sounds, set 2.3speaker sound 2.3speaker volume 2.3special copy features 6.2special print media, guidelines 5.4specificationsfacsimile 16.2general 16.1paper 5.3printer 16.1scanner and copier 16.2speed buttons, set 10.2speed dial numbers, set 10.3supplieschecking life 13.6order information 12.1TTel mode, receiving mode 9.4toner cartridgechecking remaining toner 13.6cleaning 13.5maintaining 13.3redistributing 13.4replacing 13.4,13.6toner save mode, use 2.4UUSB flash memorydata backup 11.3managing 11.3printing 11.2scanning 11.1Vvolume, adjustringer 2.3speaker 2.3WWindows problems 14.17

1SOFTWARE SECTIONCONTENTSChapter 1: INSTALLING PRINTER SOFTWARE IN WINDOWSInstalling Printer Software ........................................................................................................ 4Installing Software for Local Printing ................................................................................. 4Installing Software for Network Printing ............................................................................. 6Reinstalling Printer Software ..................................................................................................... 9Removing Printer Software ..................................................................................................... 10Chapter 2: USING SETIPInstalling SetIP ..................................................................................................................... 11Using SetIP .......................................................................................................................... 12Chapter 3: BASIC PRINTINGPrinting a Document .............................................................................................................. 13Printing to a file (PRN) .......................................................................................................... 14Printer Settings ..................................................................................................................... 14Layout Tab .................................................................................................................. 15Paper Tab .................................................................................................................... 15Graphics Tab ............................................................................................................... 16Extras Tab ................................................................................................................... 17Using a Favorite Setting ................................................................................................ 18Using Help ................................................................................................................... 18Chapter 4: ADVANCED PRINTINGPrinting Multiple Pages on One Sheet of Paper (N-Up Printing) ..................................................... 19Printing Posters ..................................................................................................................... 20Printing Booklets .................................................................................................................. 20Printing on Both Sides of Paper ............................................................................................... 21Printing a Reduced or Enlarged Document ................................................................................ 21Fitting Your Document to a Selected Paper Size ......................................................................... 21Using Watermarks ................................................................................................................. 22

2Using an Existing Watermark ......................................................................................... 22Creating a Watermark ................................................................................................... 22Editing a Watermark ..................................................................................................... 22Deleting a Watermark ................................................................................................... 22Using Overlays ...................................................................................................................... 23What is an Overlay? ...................................................................................................... 23Creating a New Page Overlay ......................................................................................... 23Using a Page Overlay .................................................................................................... 23Deleting a Page Overlay ................................................................................................ 23Chapter 5: USING WINDOWS POSTSCRIPT DRIVERPrinter Settings ..................................................................................................................... 24Advanced .................................................................................................................. 24Using Help ................................................................................................................... 24Chapter 6: SHARING THE PRINTER LOCALLYSetting Up a Host Computer ................................................................................................... 25Setting Up a Client Computer .................................................................................................. 25Chapter 7: USING UTILITY APPLICATIONSUsing Printer Settings Utility ................................................................................................... 26Using Onscreen Help ..................................................................................................... 26Opening the Troubleshooting Guide ......................................................................................... 26Changing the Status Monitor Program Settings .......................................................................... 26Chapter 8: SCANNINGScanning Process with TWAIN-enabled Software ........................................................................ 27Scanning Using the WIA Driver ................................................................................................ 27Windows XP ................................................................................................................. 27Windows Vista ............................................................................................................. 27Chapter 9: USING YOUR PRINTER IN LINUXGetting Started ..................................................................................................................... 29Installing the Unified Linux Driver ............................................................................................ 29Installing the Unified Linux Driver ................................................................................... 29Uninstalling the Unified Linux Driver ............................................................................... 30

3Using the Unified Driver Configurator ....................................................................................... 31Opening the Unified Driver Configurator .......................................................................... 31Printers Configuration ................................................................................................... 31Scanners Configuration ................................................................................................. 32Ports Configuration ....................................................................................................... 32Configuring Printer Properties ................................................................................................. 33Printing a Document .............................................................................................................. 33Printing from Applications .............................................................................................. 33Printing Files ................................................................................................................ 34Scanning a Document ............................................................................................................ 34Using the Image Manager .............................................................................................. 35Chapter 10: USING YOUR PRINTER WITH A MACINTOSHInstalling Software for Macintosh ............................................................................................. 37Setting Up the Printer ............................................................................................................ 38For a Network-connected Macintosh ................................................................................ 38For a USB-connected Macintosh ..................................................................................... 39Installable Options ................................................................................................................. 39Printing ................................................................................................................................ 40Printing a Document ..................................................................................................... 40Changing Printer Settings .............................................................................................. 40Printing Multiple Pages on One Sheet of Paper .................................................................. 41Duplex Printing ............................................................................................................ 42Scanning .............................................................................................................................. 42

$Installing Printer Software in Windows41Installing Printer Software in WindowsThis chapter includes:• Installing Printer Software• Reinstalling Printer Software• Removing Printer SoftwareNOTE: The following procedure is based on Windows XP, for other operating systems, refer to the corresponding Windows user's guide or online help.Installing Printer SoftwareYou can install the printer software for local printing and/or network printing. To install the printer software on the computer, perform the appropriate installation procedure depending on the printer in use.A printer driver is software that lets your computer communicate with your printer. The procedure to install drivers may differ depending on the operating system you are using.All applications should be closed on your PC before beginning installation. NOTE: You can install PostScript printer driver, when the machine is attached to your computer or a network. Installing Software for Local PrintingA local printer is a printer directly attached to your computer using the USB printer cable supplied with your printer. If your printer is attached to a network, skip this step and go to “Installing Software for Network Printing” on page 6.You can install the printer software using the typical or custom method.NOTE: If the “New Hardware Wizard” window appears during the installation procedure, click in the upper right corner of the box to close the window, or click Cancel.Typical InstallationThis is recommended for most users. All components necessary for printer operations will be installed.1Make sure that the printer is connected to your computer and powered on.2Insert the supplied CD-ROM into your CD-ROM drive.The CD-ROM should automatically run, and an installation window appears.If the installation window does not appear, click Start and then Run. Type X:\Setup.exe, replacing “X” with the letter which represents your drive and click OK.If you use Windows Vista, click Start oAll programs oAccessories oRun, and type X:\Setup.exe.If the AutoPlay window appears in Windows Vista, click RunSetup.exe in Install or run program field, and click Continuein the User Account Control window.3Click Install Software.4Select Typical installation for a local printer. Click Next.$

$Installing Printer Software in Windows5NOTE: If your printer is not already connected to the computer, the following window will appear.• After connecting the printer, click Next.• If you don’t want to connect the printer at this time, click Next, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.• The installation window that appears in this User Guide may differ depending on the printer and interface in use.5After the installation is finished, a window asking you to print a test page appears. If you choose to print a test page, select the checkbox and click Next.Otherwise, just click Next and skip to step 7.6If the test page prints out correctly, click Yes.If not, click No to reprint it.7Click Finish.NOTE: After setup is complete, if your printer driver does not work properly, check the printer and power cables to make sure they are connected properly, then reinstall the printer driver. See “Reinstalling Printer Software” on page 9.Custom InstallationYou can choose individual components to install.1Make sure that the printer is connected to your computer and powered on.2Insert the supplied CD-ROM into your CD-ROM drive.The CD-ROM should automatically run, and an installation window appears.If the installation window does not appear, click Start and then Run. Type X:\Setup.exe, replacing “X” with the letter which represents your drive and click OK.If you use Windows Vista, click Start oAll programs oAccessories oRun, and type X:\Setup.exe.If the AutoPlay window appears in Windows Vista, click RunSetup.exe in Install or run program field, and click Continuein the User Account Control window.3Click Install Software.4Select Custom installation. Click Next.$

$Installing Printer Software in Windows65Select your printer and click Next.NOTE: If your printer is not already connected to the computer, the following window will appear.• After connecting the printer, click Next.• If you don’t want to connect the printer at this time, click Next, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.• The installation window that appears in this User Guide may differ depending on the printer and interface in use.6Select the components to be installed and click Next.NOTE: You can change the desired installation folder by clicking [Browse].7After the installation is finished, a window asking you to print a test page appears. If you choose to print a test page, select the checkbox and click Next.Otherwise, just click Next and skip to step 9.8If the test page prints out correctly, click Yes.If not, click No to reprint it.9Click Finish.Installing Software for Network PrintingBefore you beginBefore turning on the machine:• Confirm that an existing operational network utilizing TCP/IP is available.• Confirm that the Ethernet cable is plugged into the machine and is connected to an operational Ethernet port on the network.When you connect your printer to a network, you must first configure the TCP/IP settings for the printer. After you have assigned and verified the TCP/IP settings, you are ready to install the software on each computer on the network.You can install the printer software using the typical or custom method.Typical InstallationThis is recommended for most users. All components necessary for printer operations will be installed.1Make sure that the printer is connected to your network and powered on. For details about connecting to the network, see the supplied printer’s User Guide.2Insert the supplied CD-ROM into your CD-ROM drive.The CD-ROM should automatically run, and an installation window appears.If the installation window does not appear, click Start and then Run. Type X:\Setup.exe, replacing “X” with the letter which represents your drive and click OK.If you use Windows Vista, click Start oAll programs oAccessories oRun, and type X:\Setup.exe.If the AutoPlay window appears in Windows Vista, click RunSetup.exe in Install or run program field, and click Continuein the User Account Control window.$

$Installing Printer Software in Windows73Click Install Software.4Select Typical installation for a network printer. Click Next.5The list of printers available on the network appears. Select the printer you want to install from the list and then click Next.• If you do not see your printer on the list, click Update to refresh the list, or select Add TCP/IP Port to add your printer to the network. To add the printer to the network, enter the port name and the IP address for the printer.To verify your printer’s IP address or the MAC address, print a Network Configuration page.• To find a shared network printer (UNC Path), select Shared Printer [UNC] and enter the shared name manually or find a shared printer by clicking the Browse button.NOTE: To search the network printer, the firewall should be disabled. For Windows operating system, click Start ->Control Panel and start windows firewall, and set this option unactivated. For other operating system, refer to its on-line guide.6After the installation is finished, click Finish. If you choose to print a test page, select the checkbox.7If the test page prints out correctly, click Yes.If not, click No to reprint it.8Click Finish.NOTE: After setup is complete, if your printer driver does not work properly, reinstall the printer driver. See “Reinstalling Printer Software” on page 9.Custom InstallationYou can choose individual components to install and set a specific IP address.1Make sure that the printer is connected to your network and powered on. For details about connecting to the network, see the supplied printer’s User Guide.2Insert the supplied CD-ROM into your CD-ROM drive.The CD-ROM should automatically run, and an installation window appears.If the installation window does not appear, click Start and then Run. Type X:\Setup.exe, replacing “X” with the letter which represents your drive and click OK.If you use Windows Vista, click Start oAll programs oAccessories oRun, and type X:\Setup.exe.If the AutoPlay window appears in Windows Vista, click RunSetup.exe in Install or run program field, and click Continuein the User Account Control window.$

Installing Printer Software in Windows83Click Install Software.4Select Custom installation. Click Next.5The list of printers available on the network appears. Select the printer you want to install from the list and then click Next.• If you do not see your printer on the list, click Update to refresh the list, or select Add TCP/IP Port to add your printer to the network. To add the printer to the network, enter the port name and the IP address for the printer.To verify your printer’s IP address or the MAC address, print a Network Configuration page.• To find a shared network printer (UNC Path), select Shared Printer [UNC] and enter the shared name manually or find a shared printer by clicking the Browse button.NOTE: To search the network printer, the firewall should be disabled. For Windows operating system, click Start ->Control Panel and start windows firewall, and set this option unactivated. For other operating system, refer to its on-line guide.TIP: If you want to set a specific IP address on a specific network printer, click the Set IP Address button. The Set IP Address window appears. Do as follows:a. Select a printer to be set with a specific IP address from the list. To verify your printer’s IP address or MAC address, print a Network Configuration page.b. Configure an IP address, subnet mask, and gateway for the printer manually and click Configure to set the specific IP address for the network printer.c. Click Next.6Select the components to be installed and click Next.

Installing Printer Software in Windows97You can also change the printer name, set the printer to be shared on the network, set the printer as the default printer, and change the port name of each printer. Click Next.To install this software on a server, select the Setting up this printer on a server checkbox.8After the installation is finished, click Finish. If you choose to print a test page, select the checkbox.9If the test page prints out correctly, click Yes.If not, click No to reprint it.10 Click Finish.NOTE: After setup is complete, if your printer driver does not work properly, reinstall the printer driver. See “Reinstalling Printer Software” on page 9.Reinstalling Printer SoftwareYou can reinstall the software if installation fails.1Start Windows.2From the Start menu select Programs or All Programs oyour printer driver name oMaintenance.3Select Repair and click Next.4The list of printers available on the network appears. Select the printer you want to install from the list and then click Next.• If you do not see your printer on the list, click Update to refresh the list, or select Add TCP/IP Port to add your printer to the network. To add the printer to the network, enter the port name and the IP address for the printer.• To find a shared network printer (UNC Path), select Shared Printer [UNC] and enter the shared name manually or find a shared printer by clicking the Browse button.You will see a component list so that you can reinstall any item individually.NOTE: If your printer is not already connected to the computer, the following window will appear.• After connecting the printer, click Next.• If you don’t want to connect the printer at this time, click Next, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.• The reinstallation window that appears in this User Guide may differ depending on the printer and interface in use.

Installing Printer Software in Windows105Select the components you want to reinstall and click Next.If you installed the printer software for local printing and you select your printer driver name, the window asking you to print a test page appears. Do as follows:a. To print a test page, select the check box and click Next.b. If the test page prints out correctly, click Yes.If it doesn’t, click No to reprint it.6When the reinstallation is done, click Finish.Removing Printer Software1Start Windows.2From the Start menu select Programs or All Programs oyour printer driver name oMaintenance.3Select Remove and click Next.You will see a component list so that you can remove any item individually.4Select the components you want to remove and then click Next.5When your computer asks you to confirm your selection, click Yes.The selected driver and all of its components are removed from your computer.6After the software is removed, click Finish.

$Using SetIP112Using SetIP• Installing SetIP•Using SetIPInstalling SetIP1Make sure that the printer is connected to your computer and powered on.2Insert the supplied CD-ROM into your CD-ROM drive.The CD-ROM should automatically run, and an installation window appears.If the installation window does not appear, click Start and then Run. Type X:\Setup.exe, replacing “X” with the letter which represents your drive and click OK.If you use Windows Vista, click Start oAll programs oAccessories oRun, and type X:\Setup.exe.If the AutoPlay window appears in Windows Vista, click RunSetup.exe in Install or run program field, and click Continuein the User Account Control window.3Click Install SetIP Utility(Optional).4Click Next.5Click Next.6Click Finish.$

Using SetIP12Using SetIP1From the Windows Start menu, select Programs or All Programs Æyour printer driver name ÆSetIP ÆSetIP.The program automatically detects and displays new and configured print servers on your network.2Select the name of your printer and click . If you cannot find your printer name, click to refresh the list.NOTES:• To confirm the MAC address, see the NETWORK PRINTER CARD TEST PAGE. The NETWORK PRINTER CARD TEST PAGE will be printed after the Configuration Page.• The refreshed list doesn’t show your printer, click enter your network printer card’s Mac address, IP address, subnet mask, default gateway, and then click Apply.3Click OK to confirm the settings.4Click Exit to close the SetIP program.

Basic Printing133Basic Printing This chapter explains the printing options and common printing tasks in Windows. This chapter includes:• Printing a Document• Printing to a file (PRN)• Printer Settings- Layout Tab- Paper Tab- Graphics Tab- Extras Tab- Using a Favorite Setting- Using HelpPrinting a DocumentNOTES:• The printer driver Properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.• Check the Operating System(s) that are compatible with your printer. Please refer to the OS Compatibility section of Printer Specifications in your Printer User Guide.• If you need to know the exact name of your printer, you can check the supplied CD-ROM.• When you select an option in printer properties, you may see an exclamationmark or mark. An exclamation mark means you can select that certain option but it is not recommended, and mark means you cannot select that option due to the machineís setting or environment.The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to the User’s Guide of your software application for the exact printing procedure.1Open the document you want to print.2Select Print from the File menu. The Print window is displayed. It may look slightly different depending on your application. The basic print settings are selected within the Print window. These settings include the number of copies and print range.3Select your printer driver from the Name drop-down list.To take advantage of the printer features provided by your printer driver, click Properties or Preferences in the application’s Print window. For details, see “Printer Settings” on page 14.If you see Setup,Printer, or Options in your Print window, click it instead. Then click Properties on the next screen.Click OK to close the printer properties window.4To start the print job, click OK or Print in the Print window.Make sure that your printer is selected.

Basic Printing14Printing to a file (PRN) You will sometimes need to save the print data as a file for your own purposes.To create a file:1Check the Print to file box at the Print window.2Select the folder and assign a name to the file and then click OK.Printer SettingsYou can use the printer properties window, which allows you to access all of the printer options you need when using your printer. When the printer properties are displayed, you can review and change the settings needed for your print job. The printer properties window may differ, depending on your operating system. This Software User Guide shows the Properties window for Windows XP.The printer driver Properties window that appears in this User Guide may differ depending on the printer in use.If you access printer properties through the Printers folder, you can view additional Windows-based tabs (refer to your Windows User Guide).NOTES:• Most Windows applications will override settings you specify in the printer driver. Change all print settings available in the software application first, and change any remaining settings using the printer driver. • The settings you change remain in effect only while you are using the current program. To make your changes permanent, make them in the Printers folder. • The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User Guide or online help.1. Click the Windows Start button.2. Select Printers and Faxes.3. Select your printer driver icon.4. Right-click on the printer driver icon and select Printing Preferences.5. Change the settings on each tab, click OK.

Basic Printing15Layout TabThe Layout tab provides options to adjust how the document appears on the printed page. The Layout Options includes Multiple Pages per Side and Poster Printing. See “Printing a Document” on page 13 for more information on accessing printer properties. Paper OrientationPaper Orientation allows you to select the direction in which information is printed on a page. •Portrait prints across the width of the page, letter style. •Landscape prints across the length of the page, spreadsheet style. •Rotate allows you to rotate the page the selected degrees.Layout OptionsLayout Options allows you to select advanced printing options. You can choose Multiple Pages per Side and Poster Printing.•For details, see “Printing Multiple Pages on One Sheet of Paper (N-Up Printing)” on page 19.•For details, see “Printing Posters” on page 20Double-sided PrintingDouble-sided Printing allows you to print on both sides of paper. If this option does not appear, your printer does not have this feature.•For details, see “Printing on Both Sides of Paper” on page 21.12 Landscape PortraitPaper TabUse the following options to set the basic paper handling specifications when you access the printer properties. See “Printing a Document” on page 13 for more information on accessing printer properties. Click the Paper tab to access various paper properties. CopiesCopies allows you to choose the number of copies to be printed. You can select 1 to 999 copies. SizeSize allows you to set the size of paper you loaded in the tray. If the required size is not listed in the Size box, click Custom.When the Custom Paper Setting window appears, set the paper size and click OK. The setting appears in the list so that you can select it. SourceMake sure that Source is set to the corresponding paper tray.Use MP Tray when printing on special materials like envelopes and transparencies. You have to load one sheet at a time into the Manual Tray or Multi-Purpose Tray.If the paper source is set to Auto Select, the printer automatically picks up print material in the following tray order: Manual Tray or Multi-Purpose Tray, Tray1, Optional Tray212345123

Basic Printing16TypeSet Type to correspond to the paper loaded in the tray from which you want to print. This will let you get the best quality printout. If not, print quality may not be acheived as you want.Cotton: 20 lb to 24 lb (75~90 g/m2) cotton paper such as Gilbert 25 % and Gilbert 100 %. Plain Paper: Normal plain paper. Select this type if your printer is monochrome and printing on the 16 lb (60 g/m2) cotton paper. Recycled: 20 lb to 24 lb (75~90 g/m2) recycled paper.Color Paper: 20 lb to 24 lb (75~90 g/m2) color-backgrounded paper. NOTE: For optimal performance and reliability consider using xerox paper.Scaling PrintingScaling Printing allows you to automatically or manually scale your print job on a page. You can choose from None,Reduce/Enlarge, and Fit to Page.•For details, see “Printing a Reduced or Enlarged Document” on page 21.•For details, see “Fitting Your Document to a Selected Paper Size” on page 21.45Graphics TabUse the following Graphic options to adjust the print quality for your specific printing needs. See “Printing a Document” on page 13 for more information on accessing printer properties. Click the Graphic tab to display the properties shown below.ResolutionThe Resolution options you can select may vary depending on your printer model. The higher the setting, the sharper the clarity of printed characters and graphics. The higher setting also may increase the time it takes to print a document. Image ModeThe available options are Normal and Text Enhance. Some printers do not support this feature. •Printer Setting: If you select this option, this feature is determined by the setting you’ve made on the control panel of the printer. •Normal: This setting is for normal documents.•Text Enhancement: Image Mode allows the user to enhance printouts. Toner Saver ModeSelecting this option extends the life of your print cartridge and reduces your cost per page without a significant reduction in print quality. Some printers do not support this feature. •Printer Setting: If you select this option, this feature is determined by the setting you’ve made on the control panel of the printer. •On: Select this option to allow the printer to use less toner on each page.•Off: If you don’t need to save toner when printing a document, select this option.

Basic Printing17Advanced OptionsYou can set advanced settings by clicking the Advanced Options button. •TrueType Options: This option determines what the driver tells the printer about how to image the text in your document. Select the appropriate setting according to the status of your document. -Download as Outline: When this option is selected, the driver will download any TrueType fonts that are used in your document not already stored (resident) on your printer. If, after printing a document, you find that the fonts did not print correctly, choose Download as bit image and resubmit your print job. The Download as bit image setting is often useful when printing Adobe. This feature is available only when you use the PCL printer driver.-Download as Bitmap: When this option is selected, the driver will download the font data as bitmap images. Documents with complicated fonts, such as Korean or Chinese, or various other fonts, will print faster in this setting. -Print as Graphics: When this option is selected, the driver will download any fonts as graphics. When printing documents with high graphic content and relatively few TrueType fonts, printing performance (speed) may be enhanced in this setting.•Print All Text To Black: When the Print All Text To Black option is checked, all text in your document prints solid black, regardless of the color it appears on the screen. Extras TabYou can select output options for your document. See “Printing a Document” on page 13 for more information about accessing the printer properties.Click the Extras tab to access the following feature: WatermarkYou can create a background text image to be printed on each page of your document. For details, see “Using Watermarks” on page 22.OverlayOverlays are often used to take the place of preprinted forms and letterhead paper. For details, see “Using Overlays” on page 23.Output Options•Print Subset: You can set the sequence in which the pages print. Select the print order from the drop-down list.-Normal: Your printer prints all pages from the first page to the last page.-Reverse All Pages(3,2,1): Your printer prints all pages from the last page to the first page.-Print Odd Pages: Your printer prints only the odd numbered pages of the document.-Print Even Pages: Your printer prints only the even numbered pages of the document.123123

Basic Printing18•Use Printer Fonts: When Use Printer Fonts is checked, the printer uses the fonts that are stored in its memory (resident fonts) to print your document, rather than downloading the fonts used in your document. Because downloading fonts takes time, selecting this option can speed up your printing time. When using Printer fonts, the printer will try to match the fonts used in your document to those stored in its memory. If, however, you use fonts in your document that are very different from those resident in the printer, your printed output will appear very different from what it looks like on the screen. This feature is available only when you use the PCL printer driver.Using a Favorite Setting The Favorites option, which is visible on each properties tab, allows you to save the current properties settings for future use. To save a Favorites item:1Change the settings as needed on each tab. 2Enter a name for the item in the Favorites input box. 3Click Save.When you save Favorites, all current driver settings are saved.To use a saved setting, select the item from the Favorites drop down list. The printer is now set to print according to the Favorites setting you selected. To delete a Favorites item, select it from the list and click Delete.You can also restore the printer driver’s default settings by selecting Printer Default from the list. Using HelpYour printer has a help screen that can be activated by clicking the Help button in the printer properties window. These help screens give detailed information about the printer features provided by the printer driver.You can also click from the upper right corner of the window, and then click on any setting.

Advanced Printing194Advanced PrintingThis chapter explains printing options and advanced printing tasks. NOTE:• The printer driver Properties window that appears in this User Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.• If you need to know the exact name of your printer, you can check the supplied CD-ROM.This chapter includes:• Printing Multiple Pages on One Sheet of Paper (N-Up Printing)•Printing Posters• Printing Booklets• Printing on Both Sides of Paper• Printing a Reduced or Enlarged Document• Fitting Your Document to a Selected Paper Size•Using Watermarks•Using OverlaysPrinting Multiple Pages on One Sheet of Paper (N-Up Printing) You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet. 1To change the print settings from your software application, access printer properties. See “Printing a Document” on page 13.2From the Layout tab, choose Multiple Pages per Side in the Layout Type drop-down list. 3Select the number of pages you want to print per sheet (1, 2, 4, 6, 9, or 16) in the Pages per Side drop-down list.4Select the page order from the Page Order drop-down list, if necessary.Check Print Page Border to print a border around each page on the sheet. 5Click the Paper tab, select the paper source, size, and type.6Click OK and print the document. 1 23 4

Advanced Printing20Printing PostersThis feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document.1To change the print settings from your software application, access printer properties. See “Printing a Document” on page 13.2Click the Layout tab, select Poster Printing in the Layout Type drop-down list.3Configure the poster option:You can select the page layout from Poster<2x2>,Poster<3x3>, or Poster<4x4>. If you select Poster<2x2>, the output will be automatically stretched to cover 4 physical pages. Specify an overlap in millimeters or inches to make it easier to pasting the sheets together. 4Click the Paper tab, select the paper source, size, and type.5Click OK and print the document. You can complete the poster by pasting the sheets together. 0.15 inches0.15 inchesPrinting Booklets This printer feature allows you to print your document on both sides of the paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet. 1To change the print settings from your software application, access the printer properties. See “Printing a Document” on page 13.2From the Layout tab, choose Booklet Printing from the Type drop-down list. NOTE: The booklet printing option is available when A4, Letter, Legal, Oficio, or Folio size is selected in the Size option on the Paper tab.3Click the Paper tab, and select the paper source, size, and type.4Click OK and print the document.5After printing, fold and staple the pages. 8989

Advanced Printing21Printing on Both Sides of PaperYou can print on both sides of a sheet of paper. Before printing, decide how you want your document oriented.The options are:•Printer Setting, if you select this option, this feature is determined by the setting you’ve made on the control panel of the printer. If this option does not appear, your printer does not have this feature.•None•Long Edge, which is the conventional layout used in book binding.•Short Edge, which is the type often used with calendars.•Reverse Duplex, allows you to select general print order compare to duplex print order. If this option does not appear, your printer does not have this feature.NOTE:• Do not print on both sides of labels, transparencies, envelopes, or thick paper. Paper jamming and damage to the printer may result. • To use double-sided printing, you can use only the following paper sizes: A4, Letter, Legal, Oficio, and Folio, with a weight of 20~24 lbs (75~90 g/m²). 1To change the print settings from your software application, access printer properties. “Printing a Document” on page 13.2From the Layout tab, select the paper orientation.3From the Double-sided Printing section, select the binding option you want. 4Click the Paper tab and select the paper source, size, and type.5Click OK and print the document.NOTE: If your printer does not have a duplex unit, you should complete the printing job manually. The printer prints every other page of the document first. After printing the first side of your job, the Printing Tip window appears. Follow the on-screen instructions to complete the printing job. Long Edge▲ Short Edge▲253253253253Printing a Reduced or Enlarged Document You can change the size of a page’s content to appear larger or smaller on the printed page. 1To change the print settings from your software application, access printer properties. See “Printing a Document” on page 13. 2From the Paper tab, select Reduce/Enlarge in the Printing Type drop-down list. 3Enter the scaling rate in the Percentage input box.You can also click the or button.4Select the paper source, size, and type in Paper Options.5Click OK and print the document. Fitting Your Document to a Selected Paper SizeThis printer feature allows you to scale your print job to any selected paper size regardless of the digital document size. This can be useful when you want to check fine details on a small document. 1To change the print settings from your software application, access printer properties. See “Printing a Document” on page 13.2From the Paper tab, select Fit to Page in the Printing Type drop-down list. 3Select the correct size from the Output Size drop-down list.4Select the paper source, size, and type in Paper Options.5Click OK and print the document.A

Advanced Printing22Using WatermarksThe Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document. There are several predefined watermarks that come with the printer, and they can be modified, or you can add new ones to the list. Using an Existing Watermark1To change the print settings from your software application, access printer properties. See “Printing a Document” on page 13. 2Click the Extras tab, and select the desired watermark from the Watermark drop-down list. You will see the selected watermark in the preview image. 3Click OK and start printing. NOTE: The preview image shows how the page will look when it is printed.Creating a Watermark1To change the print settings from your software application, access printer properties. See “Printing a Document” on page 13. 2Click the Extras tab, and click the Edit button in the Watermark section. The Edit Watermark window appears. 3Enter a text message in the Watermark Message box. You can enter up to 40 characters. The message displays in the preview window.When the First Page Only box is checked, the watermark prints on the first page only.4Select watermark options. You can select the font name, style, size, or grayscale level from the Font Attributes section and set the angle of the watermark from the Message Angle section. 5Click Add to add a new watermark to the list. 6When you have finished editing, click OK and start printing. To stop printing the watermark, select <No Watermark> from the Watermark drop-down list. Editing a Watermark1To change the print settings from your software application, access printer properties. See “Printing a Document” on page 13. 2Click the Extras tab and click the Edit button in the Watermark section. The Edit Watermark window appears.3Select the watermark you want to edit from the Current Watermarks list and change the watermark message and options. 4Click Update to save the changes.5Click OK until you exit the Print window. Deleting a Watermark1To change the print settings from your software application, access printer properties. See “Printing a Document” on page 13.2From the Extras tab, click the Edit button in the Watermark section. The Edit Watermark window appears. 3Select the watermark you want to delete from the Current Watermarks list and click Delete.4Click OK until you exit the Print window.

$Advanced Printing23Using OverlaysWhat is an Overlay?An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing the exact same information that is currently on your letterhead. To print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in the printer. You need only tell the printer to print the letterhead overlay on your document.Creating a New Page OverlayTo use a page overlay, you must create a new page overlay containing your logo or image.1Create or open a document containing text or an image for use in a new page overlay. Position the items exactly as you wish them to appear when printed as an overlay.2To save the document as an overlay, access printer properties. See “Printing a Document” on page 13.3Click the Extras tab, and click Edit button in the Overlaysection. 4In the Edit Overlay window, click Create Overlay.5In the Create Overlay window, type a name of up to eight characters in the File name box. Select the destination path, if necessary. (The default is C:\Formover).6Click Save. The name appears on the Overlay List box. 7Click OK or Yes to finish creating. The file is not printed. Instead it is stored on your computer hard disk drive. NOTE: The overlay document size must be the same as the documents you print with the overlay. Do not create an overlay with a watermark. WORLD BESTDear ABCRegardsWORLD BESTUsing a Page OverlayAfter an overlay has been created, it is ready to be printed with your document. To print an overlay with a document:1Create or open the document you want to print. 2To change the print settings from your software application, access printer properties. See “Printing a Document” on page 13. 3Click the Extras tab. 4Select the desired overlay from the Overlay drop-down list box. 5If the overlay file you want does not appear in the Overlay list, click Edit button and Load Overlay, and select the overlay file. If you have stored the overlay file you want to use in an external source, you can also load the file when you access the Load Overlay window. After you select the file, click Open. The file appears in the Overlay List box and is available for printing. Select the overlay from the Overlay List box. 6If necessary, click Confirm Page Overlay When Printing. If this box is checked, a message window appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document. If this box is not checked and an overlay has been selected, the overlay automatically prints with your document. 7Click OK or Yes until printing begins. The selected overlay downloads with your print job and prints on your document. NOTE: The resolution of the overlay document must be the same as that of the document you will print with the overlay. Deleting a Page OverlayYou can delete page overlays that you no longer use. 1In the printer properties window, click the Extras tab. 2Click the Edit button in the Overlay section. 3Select the overlay you want to delete from the Overlay List box. 4Click Delete Overlay.5When a confirming message window appears, click Yes.6Click OK until you exit the Print window.$

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