Samsung Electronics Co P3300MFP Laser Printer User Manual P3300MFP UserGuide

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P3300MFP User Manual HTML Version

Users Manual

Phaser® 3300MFP

User Guide

Phaser® 3300MFP

Multifunction Printer

This manual is provided for information purposes only. All information included herein is subject to change without notice. Xerox Corporation is not responsible

for any direct or indirect damages, arising from or related to use of this manual.

•Phaser 3300MFP is model name of Xerox Corporation.

•Xerox and Xerox logo are trademarks of Xerox Corporation.

• PCL and PCL 6 are trademarks of Hewlett-Packard company.

• Microsoft, Windows, Windows 2000, Windows XP, Windows 2003, and Windows Vista are registered trademarks of Microsoft Corporation.

• PostScript 3 is a trademark of Adobe System, Inc.

• UFST® and MicroType™ are registered trademarks of Monotype Imaging Inc.

• TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.

• All other brand or product names are trademarks of their respective companies or organizations.

CONTENTS

1. Introduction

Special features ...................................................................................................................................................... 1.1

Printer overview ...................................................................................................................................................... 1.2

Finding more information ........................................................................................................................................ 1.4

Selecting a location ................................................................................................................................................ 1.4

2. System setup

Menu overview ....................................................................................................................................................... 2.1

Changing the display language .............................................................................................................................. 2.2

Setting the date and time ........................................................................................................................................ 2.2

Changing the default mode .................................................................................................................................... 2.2

Setting sounds ........................................................................................................................................................ 2.3

Entering characters using the number keypad ....................................................................................................... 2.3

Using the save modes ............................................................................................................................................ 2.4

Setting print job timeout .......................................................................................................................................... 2.4

3. Software overview

Supplied software ................................................................................................................................................... 3.1

Printer driver features ............................................................................................................................................. 3.2

System requirements .............................................................................................................................................. 3.2

4. Network setup

Introduction ............................................................................................................................................................. 4.1

Supported operating systems ................................................................................................................................. 4.1

Locating the 3300MFP IP Address ......................................................................................................................... 4.1

Accessing CentreWare Internet Services (CWIS) .................................................................................................. 4.1

Configuring TCP/IP ................................................................................................................................................. 4.2

Configuring EtherTalk ............................................................................................................................................. 4.2

Configuring 802.1x ................................................................................................................................................. 4.2

Setting Ethernet speed ........................................................................................................................................... 4.3

Restoring the network configuration ....................................................................................................................... 4.3

Printing a network configuration page .................................................................................................................... 4.3

5. Loading originals and print media

Loading originals .................................................................................................................................................... 5.1

Selecting print media .............................................................................................................................................. 5.2

Loading paper ......................................................................................................................................................... 5.5

Setting the paper size and type .............................................................................................................................. 5.8

Selecting an output location ................................................................................................................................... 5.8

6. Copying

Selecting the paper tray .......................................................................................................................................... 6.1

Copying .................................................................................................................................................................. 6.1

Changing the settings for each copy ...................................................................................................................... 6.1

Changing the default copy settings ........................................................................................................................ 6.2

Using special copy features .................................................................................................................................... 6.2

Copying on both sides of paper .............................................................................................................................. 6.4

Setting copy timeout ............................................................................................................................................... 6.4

7. Basic printing

Printing a document ................................................................................................................................................ 7.1

Canceling a print job ............................................................................................................................................... 7.1

8. Scanning

Scanning basics ...................................................................................................................................................... 8.1

Scanning to an application using a local connection ............................................................................................... 8.1

Scanning using a network connection ..................................................................................................................... 8.2

Changing the settings for each scan job ................................................................................................................. 8.5

Changing the default scan settings ......................................................................................................................... 8.5

Setting up Address Book ......................................................................................................................................... 8.5

9. Faxing

Setting the fax header ............................................................................................................................................. 9.1

Adjusting the document settings ............................................................................................................................. 9.1

Sending a fax automatically .................................................................................................................................... 9.2

Sending a fax manually ........................................................................................................................................... 9.2

Confirming a transmission ....................................................................................................................................... 9.3

Automatic redialing .................................................................................................................................................. 9.3

Redialing the last number ....................................................................................................................................... 9.3

Selecting the paper tray .......................................................................................................................................... 9.3

Changing receiving modes ...................................................................................................................................... 9.3

Receiving automatically in Fax mode ..................................................................................................................... 9.4

Receiving manually in Tel mode ............................................................................................................................. 9.4

Receiving manually using an extension telephone ................................................................................................. 9.4

Receiving automatically in Ans/Fax mode .............................................................................................................. 9.4

Receiving faxes using DRPD mode ........................................................................................................................ 9.4

Receiving in secure receiving mode ....................................................................................................................... 9.5

Receiving faxes in memory ..................................................................................................................................... 9.5

Printing received faxes on both sides of paper ....................................................................................................... 9.6

Sending a fax to multiple destinations ..................................................................................................................... 9.6

Sending a delayed fax ............................................................................................................................................. 9.6

Sending a priority fax .............................................................................................................................................. 9.7

Forwarding faxes ..................................................................................................................................................... 9.7

Sending a Fax from a PC ........................................................................................................................................ 9.8

10. Fax setup

Changing the fax setup options ............................................................................................................................. 10.1

Changing the default document settings ............................................................................................................... 10.2

Printing sent fax report automatically .................................................................................................................... 10.2

Setting up Phone Book ......................................................................................................................................... 10.2

11. Using USB flash memory

About USB memory .............................................................................................................................................. 11.1

Plugging in a USB memory device ........................................................................................................................ 11.1

Scanning to a USB memory device ...................................................................................................................... 11.1

Printing from a USB memory device ..................................................................................................................... 11.2

Backing up data .................................................................................................................................................... 11.3

Managing USB memory ........................................................................................................................................ 11.3

12. Ordering supplies and accessories

Print cartridges ...................................................................................................................................................... 12.1

Accessories ........................................................................................................................................................... 12.1

How to purchase ................................................................................................................................................... 12.1

13. Maintenance

Printing reports ...................................................................................................................................................... 13.1

Clearing memory ................................................................................................................................................... 13.2

Cleaning your machine ......................................................................................................................................... 13.2

Maintaining the print cartridge ............................................................................................................................... 13.3

Maintenance Parts ................................................................................................................................................ 13.6

Managing your machine from the website ............................................................................................................ 13.7

Checking the machine’s serial number ................................................................................................................. 13.8

14. Troubleshooting

Clearing document jams ....................................................................................................................................... 14.1

Clearing paper jams .............................................................................................................................................. 14.2

Understanding display messages ......................................................................................................................... 14.7

Print cartridge-related messages ........................................................................................................................ 14.10

Solving other problems ....................................................................................................................................... 14.11

15. Installing accessories

Precautions when installing accessories ............................................................................................................... 15.1

Installing a memory DIMM .................................................................................................................................... 15.1

16. Specifications

General specifications ........................................................................................................................................... 16.1

Printer specifications ............................................................................................................................................. 16.1

Scanner and copier specifications ........................................................................................................................ 16.2

Facsimile specifications ........................................................................................................................................ 16.2

Safety

Read these safety notes carefully before using this product to

ensure you operate the equipment safely.

Your Xerox product and supplies have been designed and tested to

meet strict safety requirements. These include safety Agency

approval, and compliance to established environmental standards.

Please read the following instructions carefully before operating the

product and refer to them as needed to ensure the continued safe

operation of your product.

The safety testing and performance of this product have been

verified using Xerox materials only.

WARNING: This WARNING mark alerts users to the

possibility of personal injury.

WARNING: This WARNING mark alerts users to

heated surfaces.

CAUTION: This symbol indicates a Laser is being

used in the equipment and alerts the user to refer to

the appropriate safety information.

WARNING: This product must be connected to a

protective earth circuit.

Operator Accessible Areas

This equipment has been designed to provide operator access to

safe areas only. Operator access to hazardous areas is restricted

using covers or guards, which require a tool to enable removal.

Never remove these covers or guards.

Maintenance Information

1. Any operator product maintenance procedures will be

described in the user documentation supplied with the product.

2. Do not carry out any maintenance on this product which is not

described in the customer documentation

WARNING: Do not use aerosol cleaners. Aerosol

cleaners can be explosive or flammable when used

on electromechanical equipment.

3. Use supplies and cleaning materials only as directed in the

Operator section of this manual.

4. Do not remove covers or guards that are fastened with screws.

There are no parts behind these covers that you can maintain

or service.

Operational Safety Information

Your Xerox equipment and supplies have been designed and tested

to meet strict safety requirements. These include safety agency

examination, approval, and compliance with established

environmental standards.

To ensure the continued safe operation of your Xerox equipment,

follow these safety guidelines at all times:

Do These:

• Always follow all warnings and instructions that are marked on

or supplied with the equipment.

• Before cleaning this product, unplug the product from the

electrical outlet. Always use materials specifically designated for

this product, the use of other materials may result in poor

performance and create a hazardous situation.

WARNING: Do not use aerosol cleaners. Aerosol

cleaners can be explosive or flammable when used

on electromechanical equipment.

• Always exercise care when moving or relocating equipment.

Please contact your local Xerox Service Department to arrange

relocation of the copier to a location outside of your building.

• Always locate the machine on a solid support surface (not on

plush carpet) that has adequate strength to support the weight

of the machine.

• Always locate the machine in an area that has adequate

ventilation and room for servicing.

• Always unplug this equipment from the electrical outlet before

cleaning.

NOTE: Your Xerox machine is equipped with an energy saving

device to conserve power when the machine is not in use. The

machine may be left on continuously.

CAUTION: The metallic surfaces in the fuser area

are hot. Please use caution when removing paper

jams from this area and avoid touching any metallic

surfaces.

Do Not Do These:

• Never use a ground adapter plug to connect the equipment to a

power outlet that lacks a ground connection terminal.

• Never attempt any maintenance function that is not specifically

described in this documentation.

• Never obstruct ventilation openings. They are provided to

prevent overheating.

• Never remove covers or guards that are fastened with screws.

There are no operator serviceable areas within these covers.

• Never locate the machine near a radiator or any other heat

source.

• Never push objects of any kind into the ventilation openings.

• Never override or "cheat" any of the electrical or mechanical

interlock devices.

• Never place this equipment where people might step on or trip

on the power cord.

• This equipment should not be placed in a room unless proper

ventilation is provided. Please contact your local Authorized

dealer for further information.

Electrical Safety Information

1. The power receptacle for the machine must meet the

requirements stated on the data plate on the rear of the

machine. If you are not sure that your electrical supply meets

the requirements, please consult your local power company or

an electrician for advice.

2. The socket outlet shall be installed near the equipment and

shall be easily accessible.

3. Use the power cable that is supplied with your machine. Do not

use an extension cord or remove or modify the power cord

plug.

4. Plug the power cable directly into a correctly grounded

electrical outlet. If you are not sure whether or not an outlet is

correctly grounded, consult an electrician.

5. Do not use an adapter to connect any Xerox equipment to an

electrical outlet that lacks a ground connection terminal.

6. Do not place this equipment where people might step or trip on

the power cable.

7. Do not place objects on the power cable.

8. Do not override or disable electrical or mechanical interlock

devices.

9. Do not push objects into slots or openings on the machine.

Electrical shock or fire may result.

10. Do not obstruct ventilation openings. These openings are used

to provide proper cooling to the Xerox machine.

Electrical Supply

1. This product shall be operated from the type of electrical supply

indicted on the product's data plate label. If you are not sure

that your electrical supply meets the requirements, please

consult a licensed electrician for advice.

WARNING: This equipment must be connected to a

protective earth circuit. This equipment is supplied

with a plug that has a protective earth pin. This plug

will only fit into an earthed electrical outlet. This is a

safety feature. If you are unable to insert the plug into

the outlet, contact a licensed electrician to replace

the outlet.

2. Always connect equipment to a correctly grounded power

outlet. If in doubt, have the outlet checked by a qualified

electrician.

Disconnect Device

The power cable is the disconnect device for this equipment. It is

attached to the back of the machine as a plug-in device. To remove

all electrical power from the equipment, disconnect the power cable

from the electrical outlet.

Emergency Power Off

If any of the following conditions occur, turn off the machine

immediately and disconnect the power cable(s) from the electrical

outlet(s). Contact anauthorized Xerox Service Representative to

correct the problem:

The equipment emits unusual odours or makes unusual noises. The

power cable is damaged or frayed. A wall panel circuit breaker, fuse,

or other safety device has been tripped. Liquid is spilled into the

machine. The machine is exposed to water. Any part of the machine

is damaged.

WARNING: Risk of explosion if battery is replaced

by an incorrect type. Dispose of used batteries

according to the instruction.

iii

Quality Standards

The product is manufactured under a registered ISO 9002 Quality

system.

If you need additional safety information concerning this XEROX

product or XEROX supplied materials you may call the following

number:

EUROPE: +44 (0) 1707 353434

USA/CANADA: 1 800 928 6571

Safety Standards

EUROPE: This XEROX product is certified by the following Agency

using the Safety Standards listed.

• Agency: TUV Rheinland

• Standard: IEC60950-1, 2001

USA/CANADA: This XEROX product is certified by the following

Agency using the Safety Standards listed.

• Agency: UNDERWRITERS LABORATORIES

• Standard: UL60950-1, 2003 Edition. Certification is based on

reciprocity agreements, which include requirements for

Canada.

Laser Safety Information

CAUTION: Use of controls, adjustments or

performance of procedure other than those specified

herein may result in hazardous light exposure.

With specific regard to laser safety, the equipment complies with

performance standards for laser product set by government,

national and international agencies as a Class 1 laser product. It

does not emit hazardous light, as the beam is totally enclosed during

all phases of customer operation and maintenance.

Ozone Safety Information

This product will produce ozone during normal operation. The ozone

produced is heavier than air and is dependent on copy volume.

Providing the correct environmental parameters as specified in the

Xerox installation procedure will ensure that the concentration levels

meet safe limits.

If you need additional information about ozone, please request the

Xerox publication Ozone by calling 1-800-828-6571 in the United

States and Canada. In other markets please contact your authorized

local dealer or Service Provider.

For Consumables

• Store all consumables in accordance with the instructions given

on the package or container.

• Keep all consumables away from the reach of children.

• Never throw print cartridges or toner containers into an open

flame.

• Cartridges: When handing cartridges, for example ink, fuser,

etc, avoid skin or eye contact. Eye contact can cause irritation

and inflammation. Do not attempt to disassemble the cartridge.

This can increase the risk of skin or eye contact.

Product Safety Certification

This product is certified by the following Agency using the Safety

standards listed.

This product has been manufactured under a registered ISO 9001

Quality system.

Agency Standard

Underwriters Laboratories Inc. UL60950-1st Edition (2003) (USA/

Canada)

SEMKO IEC60950-1st Edition 1 (2001)

Regulatory Information

CE Mark

The CE mark applied to this product, symbolizes XEROX's

declaration of conformity with the following applicable European

Union Directives, as of the dates indicated:

December 12, 2006:

Council Directive 2006/95/EC as amended. Approximation of the

laws of the member states related to low voltage equipment.

December 15, 2004:

Council Directive 2004/108/EC as amended. Approximation of the

laws of the member states related to electromagnetic compatibility.

March 9, 1999:

Council Directive 99/5/EC, on radio equipment and

telecommunications terminal equipment and the mutual recognition

of the conformity.

A full declaration of conformity, defining the relevant directives and

referenced standards, can be obtained from your XEROX Limited

representative.

WARNING: In order to allow this equipment to

operate in proximity to Industrial Scientific and

Medical (ISM) equipment, the external radiation from

the ISM equipment may have to be limited or special

mitigation measures taken.

NOTE: Changes or modifications to this equipment not specifically

approved by the Xerox Corporation may void the user’s authority to

operate this equipment.

WARNING: Shielded cables must be used with this

equipment to maintain compliance with Council

Directive 2004/108/EC.

EMC Information

FCC Notices For The USA

NOTE: This equipment has been tested and found to comply with

the limits for a Class B digital device, pursuant to Part 15 of the

FCC Rules. These limits are designed to provide reasonable

protection against harmful interference in a residential installation.

This equipment generates, uses and can radiate radio frequency

energy and, if not installed and used in accordance with the

instructions, may cause harmful interference to radio

communications. However, there is no guarantee that interference

will not occur in a particular installation. If this equipment does

cause harmful interference to radio or television reception, which

can be determined by turning the equipment off and on, the user is

encouraged to try to correct the interference by one or more of the

following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from

that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for

help.

Changes or modifications to this equipment not specifically

approved by the Xerox Corporation may void the user's authority to

operate this equipment.

EME Compliance for Canada

This Class "B" digital apparatus complies with Canadian ICES-003.

Cet appareil numerique de la classe "B" est conforme a la norme

NMB-003 du Canada.

WARNING: Shielded cables must be used with this

equipment to maintain compliance with FCC

regulations.

Illegal Copying

Congress, by statute, has forbidden the copying of the following

subjects under certain circumstances. Penalties of fine or imprison-

ment may be imposed on those guilty of making such copies.

• Obligations or Securities of the United States Government, such

as:

Certificates of Indebtedness

Coupons from Bonds

Silver Certificates

United States Bonds

Federal Reserve Notes

Certificates of Deposit

National Bank currency

Federal Reserve Bank Notes

Gold Certificates

Treasure Notes

Fractional Notes

Paper money

Bonds and obligations of certain agencies of the government,

such as FHA

Bonds (US Savings Bonds may be photographed only for

publicity purposes in connection with the campaign for the

sale of such bonds.)

Internal Revenue Stamps (If it is necessary to copy a legal

document on which there is a cancelled revenue stamp, this

may be done provided the reproduction of the document is

performed for lawful purposes.)

Postage Stamps, canceled or uncanceled (For philatelic

purposes, postage stamps may be photographed provided the

reproduction is black and white and less than 3/4 or more than

11/2 times the linear dimensions of the original).

Postal Money Orders

Bills, checks, or drafts for money drawn by or on authorized

officers of the United States

Stamps and other representatives of value, of whatever

denomination, which may be or have been issued under any

Act of Congress

• Adjusted compensation Certificates for veterans of the World

Wars.

• Obligations or Securities of any foreign government, bank, or

corporation.

• Copyrighted material (unless permission of the copyright owner

has been obtained or the copying falls within the “fair use” or

library reproduction provisions of the copyright law). Further

information of these provisions may be obtained from the

(circular R21).

• Certificates of Citizenship or Naturalization (foreign

naturalization certificates may be photographed).

• Passports (foreign passports may be photographed).

• Immigration papers.

• Draft Registration cards.

• Selective Service Induction papers which bear any of the

following information:

Registrant’s earnings or income

Registrant’s dependency status

Registrant’s court record

Registrant’s previous military service

Registrant’s physical or mental condition

NOTE: Exception: US Army and Navy discharge certificates may

be photographed.

• Badges, identification cards, passes or insignias carried by

military or Naval personnel, or by members of the various

Federal Departments and Bureaus, such as the FBI and

Treasury (unless the photograph is ordered by the head of such

Department or Bureau).

WARNING: Copying of the following is also

prohibited in certain states: automobile licences,

driver’s licenses, and automobile Certificates of

Title. This list is not all-inclusive. In case of doubt,

consult your attorney.

Cyprus Hungary Lithuania Slovakia

Czech Republic Italy Malta Slovenia

Estonia Latvia Poland Spain

For Fax Function

USA

FAX Send Header Requirements:

The telephone Consumer Protection Act of 1991 makes it unlawful

for any person to use a computer or other electronic device,

including a Fax machine, to send any message unless such

message clearly contains in a margin at the top or bottom of each

transmitted page or on the first page of the transmission, the date

and time it is sent and an identification of the business or other

entity, or other individual sending the message and the telephone

number of the sending machine or such business, other entity or

individual. (The telephone number provided may not be a 900

number or any other number for which charges exceed local or long

distance transmission charges.)

In order to program this information into your FAX machine refer to

Setting the Machine and follow the steps provided.

Data Coupler Information:

This equipment complies with Part 68 of the FCC rules and the

requirements adopted by the Administrative Council for Terminal

Attachments (ACTA). On the rear of this equipment is a label that

contains, among other information, a product identifier in the format

US:AAAEQ##TXXXX. If requested , this number must be provided

to the Telephone Company.

A plug and jack used to connect this equipment to the premises

wiring and telephone network must comply with the applicable FCC

Part 68 rules and requirements adopted by the ACTA. A compliant

telephone cord and modular plug is provided with this product. It is

designed to be connected to a compatible modular jack that is also

compliant. See installation instructions for details.

You may safely connect the machine to the following standard

modular jack: USOC RJ-11C using the compliant telephone line

cord (with modular plugs) provided with the installation kit. See

installation instructions for details.

The Ringer Equivalence Number (or REN) is used to determine the

number of devices that may be connected to a telephone line.

Excessive RENs on a telephone line may result in the devices not

ringing in response to an incoming call. In most but not all areas, the

sum of RENs should not exceed five (5.0). To be certain of the

number of devices that may be connected to a line, as determined

by the total RENs, contact the local Telephone Company. For

products approved after July 23, 2001, the REN for this product is

part of the product identifier that has the format

US:AAAEQ##TXXXX. The digits represented by ## are the REN

without a decimal point (e.g., 03 is a REN of 0.3). For earlier

products, the REN is separately shown on the label.

If this Xerox equipment causes harm to the telephone network, the

Telephone Company will notify you in advance that temporary

discontinuance of service may be required. If advance notice isn't

practical, the Telephone Company will notify the customer as soon

as possible. Also, you will be advised of your right to file a complaint

with the FCC if you believe it is necessary.

The Telephone Company may make changes in its facilities,

equipment, operations or procedures that could affect the operation

of the equipment. If this happens the Telephone Company will

provide advance notice in order for you to make necessary

modifications to maintain uninterrupted service.

If trouble is experienced with this Xerox equipment, for repair or

warranty information, please contact the appropriate service center;

details of which are displayed either on the machine or contained

within the user guide. If the equipment is causing harm to the

telephone network, the Telephone Company may request that you

disconnect the equipment until the problem is resolved.

Repairs to the machine should be made only by a Xerox

representative or an authorized Xerox service agency. This applies

at any time during or after the service warranty period. If

unauthorized repair is performed, the remainder of the warranty

period is null and void. This equipment must not be used on party

lines. Connection to party line service is subject to state tariffs.

Contact the state public utility commission, public service

commission or corporation commission for information.

If your office has specially wired alarm equipment connected to the

telephone line, ensure the installation of this Xerox equipment does

not disable your alarm equipment. If you have questions about what

will disable alarm equipment, consult your Telephone Company or a

qualified installer.

CANADA

This product meets the applicable Industry Canada technical

specifications

NOTE: The Ringer Equivalence Number (REN) assigned to each

terminal device provides an indication of the maximum number of

terminals allowed to be connected to a telephone interface. The

termination on an interface may consist of any combination of

devices subject only to the requirement that the sum of the Ringer

Equivalence Numbers of all of the devices does not exceed 5.

Repairs to certified equipment should be coordinated by a

representative designated by the supplier. Any repairs or alterations

made by the user to this equipment, or equipment malfunctions, may

vii

give the telecommunications company cause to request the user to

disconnect the equipment.

Users should ensure for their own protection that the electrical

ground connections of the power utility, telephone lines and internal

metallic water pipe systems, if present, are connected together. This

precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such

connections themselves, but should contact the

appropriate electric inspection authority, or

electrician, as appropriate.

Europe

Radio Equipment & Telecommunications Terminal

Equipment Directive

This Xerox product has been self-certified by Xerox for pan-

European single terminal connection to the analogue public

switched telephone network (PSTN) in accordance with Directive

1999/5/EC.

The product has been designed to work with the national PSTNs

and compatible PBXs of the following countries:

Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark,

Estonia, Finland, France, Germany, Greece, Hungary, Ireland,

Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands,

Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden,

Switzerland, United Kingdom, Iceland, Liechtenstein, Norway

In the event of problems, you should contact your local Xerox

representative in the first instance.

This product has been tested to and is compliant with TBR21 or ES

103 021-1/2/3 or ES 203 021-1/2/3, technical specifications for

terminal equipment for use on analogue-switched telephone

networks in the European Economic Area. The product may be

configured to be compatible with other country networks. Please

contact your Xerox representative if it needs to be reconnected to

another country's network.

NOTE: Although this product can use either loop disconnect

(pulse) or DTMF (tone) signaling it is recommended that it is set to

use DTMF signaling. DTMF signaling provides reliable and faster

call setup. Modification, connection to external control software or

to external control apparatus not authorized by Xerox, will

invalidate its certification.

OpenSSL License

reserved.

Redistribution and use in source and binary forms, with or without

modification, are permitted provided that the following conditions are

met:

1. Redistributions of source code must retain the above copyright

notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above

disclaimer in the documentation and/or other materials

provided with the distribution.

3. All advertising materials mentioning features or use of this

software must display the following acknowledgment: "This

product includes software developed by the OpenSSL Project

for use in the OpenSSL Toolkit. (http://www.openssl.org/)"

4. The names "OpenSSL Toolkit" and "OpenSSL Project" must

not be used to endorse or promote products derived from this

software without

5. prior written permission. For written permission, please contact

openssl-core@openssl.org.

6. Products derived from this software may not be called

"OpenSSL" nor may "OpenSSL" appear in their names without

prior written permission of the OpenSSL Project.

7. Redistributions of any form whatsoever must retain the

following acknowledgment: "This product includes software

developed by the OpenSSL Project for use in the OpenSSL

Toolkit (http://www.openssl.org/)"

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT

``AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES,

INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES

OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR

PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE

OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR

ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY,

OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT

LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR

SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS

INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY

OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR

TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN

ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF

ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

viii

This product includes cryptographic software written by Eric

Young(eay@cryptsoft.com). This product includes software written

by Tim Hudson (tjh@cryptsoft.com).

Original SSLeay License

rights reserved.

This package is an SSL implementation written by Eric Young

(eay@cryptsoft.com). The implementation was written so as to

conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long

as the following conditions are aheared to. The following conditions

apply to all code found in this distribution, be it the RC4, RSA, lhash,

DES, etc., code; not just the SSL code. The SSL documentation

included with this distribution is covered by the same copyright

terms except that the holder is Tim Hudson (tjh@cryptsoft.com).

in the code are not to be removed. If this package is used in a

product, Eric Young should be given attribution as the author of the

parts of the library used. This can be in the form of a textual

message at program startup or in documentation (online or textual)

provided with the package.

Redistribution and use in source and binary forms, with or without

modification, are permitted provided that the following conditions are

met:

1. Redistributions of source code must retain the copyright notice,

this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above

disclaimer in the documentation and/or other materials

provided with the distribution.

3. All advertising materials mentioning features or use of this

software must display the following acknowledgement: "This

product includes cryptographic software written by Eric Young

(eay@cryptsoft.com)" The word 'cryptographic' can be left out if

the rouines from the library being used are not cryptographic

related.

4. If you include any Windows specific code (or a derivative

thereof) from the apps directory (application code) you must

include an acknowledgement: "This product includes software

written by Tim Hudson (tjh@cryptsoft.com)"

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG ``AS IS'' AND

ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT

NOT LIMITED TO, THE IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A PARTICULAR

PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE

AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT,

INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR

CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED

TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;

LOSS OF USE, DATA, OR PROFITS; OR BUSINESS

INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY

OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR

TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN

ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF

ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available

version or derivative of this code cannot be changed. i.e. this code

cannot simply be copied and put under another distribution licence

[including the GNU Public Licence.]

Environmental Compliance

USA

Energy Star

As an ENERGY STAR® partner, Xerox Corporation

has determined that (the basic configuration of) this

product meets the ENERGY STAR guidelines for

energy efficiency.

The ENERGY STAR and ENERGY STAR MARK

are registered United States trademarks.

The ENERGY STAR Office Equipment Program is

a team effort between U.S., European Union and

Japanese governments and the office equipment

industry to promote energy-efficient copiers,

printers, fax, multifunction machine, personal

computers, and monitors. Reducing product energy

consumption helps combat smog, acid rain and

long-term changes to the climate by decreasing the

emissions that result from generating electricity.

Xerox ENERGY STAR equipment is preset at the

factory. Your machine will be delivered with the

timer for switching to Power Save Mode from the

last copy/print out, set at 30 minutes. A more

detailed description of this feature can be found in

the Machine Setup Section of this guide.

Product Recycling and Disposal

European Union

Professional/Business Environment

Application of this symbol on your equipment is

confirmation that you must dispose of this equipment

in compliance with agreed national procedures.

In accordance with European legislation, end of life

electrical and electronic equipment subject to disposal

must be managed within agreed procedures.

Domestic/Household Environment

Application of this symbol on your equipment is

confirmation that you should not dispose of the

equipment in the normal household waste stream. In

accordance with European legislation, end of life

electrical and electronic equipment subject to disposal

must be segregated from household waste. Private

households within EU member states may return

used electrical and electronic equipment to

designated collection facilities free of charge. Please

contact your local disposal authority for information. In

some member states, when you purchase new

equipment, your local retailer may be required to take

back your old equipment free of charge. Please ask

you retailer for information.

Prior to disposal, please contact your local dealer or

Xerox representative for end of life takeback

information.

North America

Xerox operates a worldwide equipment take back and reuse/recycle

program. Contact your Xerox sales representative (1-800-ASK-

XEROX) to determine whether this Xerox product is part of the

program. For more information about Xerox environmental

programs, visit www.xerox.com/environment.

If you are managing the disposal of your Xerox product, please note

that the product may contain lead, Perchlorate and other materials

whose disposal may be regulated due to environmental

considerations. The presence of these materials is fully consistent

with global regulations applicable at the time that the product was

placed on the market. For recycling and disposal information,

contact your local authorities. In the United States, you may also

refer to the Electronic Industries Alliance web site: www.eiae.org.

WARNING: Perchlorate Material - This product may

contain one or more Perchlorate-containing devices,

such as batteries. Special handling may apply,

please see www.dtsc.ca.gov/hazardouswaste/

perchlorate/.

Others Countries

Please contact your local waste authorities and request disposal

guidance.

EH&S Contact Information

For more information on Environment, Health and Safety in relation

to this Xerox product and supplies, please contact the following

customer help lines:

• USA: 1-800 828-6571

• Canada: 1-800 828-6571

• Europe: +44 1707 353 434.

• Product Safety information for US

www.xerox.com/about-xerox/environment/enus.html

• Product Safety information for EU

www.xerox.com/about-xerox/environment/eneu.html

1.1 <

Introduction>

1 Introduction

Thank you for purchasing this Xerox multifunctional product. Your

machine provides printing, copying, scanning, and faxing functions.

This chapter includes:

• Special features

• Printer overview

• Finding more information

• Selecting a location

Special features

Your new machine is equipped with special features that improve print

quality. You can:

Print with excellent quality and speed

• You can print with a resolution of up to 1200 dpi [Best].

See the Software Section.

• Your machine prints A4-sized paper at up to 28 ppma

and letter-sized paper at up to 30 ppm.

• For duplex printing, your machine prints A4-sized

paper at up to 19 ipmb and letter-sized paper at up to

21 ipm.

Handle paper flexibly

•The multi-purpose tray supports letterhead,

envelopes, labels, transparencies, custom-sized

media, postcards, and heavy paper. The multi-

purpose tray holds up to 50 sheets of plain paper.

•The 250-sheet tray 1 and 250-sheet optional tray 2

support plain paper in various sizes.

Create professional documents

•Print Watermarks. You can customize your documents

with words, such as “Confidential”. See the Software

Section.

•Print Posters. The text and pictures of each page of

your document are magnified and printed across the

sheet of paper and can then be taped together to form

a poster. See the Software Section.

Save time and money

• You can print multiple pages on one single sheet of paper to save

paper.

• You can use preprinted forms and letterhead with plain paper. See the

Software Section.

• This machine automatically conserves electricity by substantially

reducing power consumption when not in use.

250

Expand your machine’s capacity

* Zoran IPS Emulation compatible with PostScript 3

rights reserved. Zoran, the Zoran logo, IPS/PS3, and

OneImage are trademarks of Zoran Corporation.

* 136 PS3 fonts

Contains UFST and MicroType from Monotype Imaging Inc.

Print in various environments

• You can print with Windows 2000/XP/2003/Vista.

• Your machine is compatible with a variety of Linux systems.

• Your machine is compatible with a variety of Macintosh systems.

• Your machine comes with both USB and ethernet interfaces.

Use USB flash memory devices

If you have a USB memory device, you can use it in various ways with

your machine.

• You can scan documents and save them to the device.

• You can directly print data stored to the device.

• You can back up data and restore backup files to the machine’s

memory.

Machine features

The table below lists a general overview of features supported by your

machine.

(I: Installed, O: Option, NA: Not Available)

• The Phaser 3300MFP has 96 MB of memory which

can be expanded to 320 MB.

• You can add a 250-sheet optional tray 2 to your

machine. This tray lets you add paper to the machine

less often.

• Zoran IPS Emulation* compatible with PostScript 3

(PS) enables PS printing.

Features Phaser 3300MFP

USB 2.0 I

USB Memory I

PostScript Emulation I

Network Interface

(Ethernet 10/100 Base TX)

Duplex printing1

1. Printing on both sides of paper.

a. pages per minute

b. images per minute

1.2 <

Introduction>

Printer overview

These are the main components of your machine:

Front view

ADF (automatic

document feeder)

10 tray 1

document width guides 11 optional tray 2

document input tray 12 multi-purpose tray

scanner lid 13 output support

document output tray 14 USB memory port

control panel 15 multi-purpose tray

extension

output tray 16 multi-purpose tray paper

width guides

front cover 17 scanner glass

paper level indicator 18 print cartridge

* The figure above shows Phaser 3300MFP

with all available accessories.

Rear view

1control board cover

extension telephone

socket (EXT)

2network port

duplex unita

3USB port

power receptacle

4optional tray 2 cable

connector

power switch

5telephone line socket

(LINE)a

rear cover

* The figure above shows Phaser

3300MFP with all available accessories.

1.3 <

Introduction>

Control panel overview

Speed buttons

: Allows you to store frequently-dialed fax numbers

and email addresses and enter them with the touch of a few

buttons.

Exit

: Sends you back to the upper menu level.

16-30

: Allows you to shift the speed buttons to access numbers 16

through 30.

Lighten/Darken

: Adjusts the document brightness for the current

copy job.

Address Book

: Allows you to store frequently used fax numbers in

memory or search for stored fax numbers or email addresses. Also

allows you to print an

Address Book

Phone Book

list.

Original Type

: Selects the document type for the current copy job.

Resolution

: Adjusts the document resolution for the current fax job. 16

Reduce/Enlarge

: Makes a copy smaller or larger than the original.

Redial/Pause

: In Standby mode, redials the last number, or in Edit

mode, inserts a pause into a fax number.

USB Print

: Allows you to directly print files stored on a USB

Memory device when it is inserted into the USB memory port on

the front of your machine.

Fax

: Activates Fax mode. 18

Duplex

: Allows you to print documents on both sides of the paper.

Copy

: Activates Copy mode. 19

Toner Saver

: Allows you to save on toner by using less toner in

printing.

Scan

: Activates Scan mode. 20

Number keypad

: dials a number or enters alphanumeric characters.

Display

: Shows the current status and prompts during an operation. 21

Manual Dial

: Engages the telephone line.

: Enters Menu mode and scrolls through the available menus. 22

Stop/Clear

: Stops an operation at any time. In Standby mode,

clears/cancels the copy options, such as the darkness, the

document type setting, the copy size, and the number of copies.

11 Scroll buttons: Scroll through the options available in the selected

menu, and increase or decrease values.

Start

: Starts a job.

Enter

: Confirms the selection on the screen.

1.4 <

Introduction>

Finding more information

You can find information for setting up and using your machine from the

following resources, either printed or onscreen.

Quick Install

Guide

Provides information on setting up your

machine and, therefore, be sure to follow

the instructions in the guide to get the

machine ready.

Online User

Guide

Provides you with step-by-step

instructions for using your machine’s full

features, and contains information for

maintaining your machine,

troubleshooting, and installing

accessories.

This user guide also contains the

Software

Section

providing you with information on

how to print documents with your machine

on various operating systems, and how to

use the supplied software utilities.

Note

You can access the user guides in

other languages from the Manual

folder on the printer software

CD.

Printer Driver

Help

Provides you with help information on

printer driver properties and instructions

for setting up the properties for printing. To

access a printer driver help screen, click

Help

from the printer properties dialog

box.

website If you have Internet access, you can get

help, support, printer drivers, manuals,

and order information from the Xerox

website, www.xerox.com/support.

Selecting a location

Select a level, stable place with adequate space for air circulation. Allow

extra space for opening covers and trays.

The area should be well-ventilated and away from direct sunlight or

sources of heat, cold, and humidity. Do not set the machine close to the

edge of your desk or table.

Clearance space

•Front: 482,6 mm (enough space so that the paper tray can be

removed)

•Back: 100 mm (enough space for ventilation)

•Right: 100 mm (enough space for ventilation)

•Left: 100 mm (enough space for ventilation)

2.1 <

System setup>

2 System setup

This chapter gives you an overview of menus available on your machine

and step-by-step instructions for setting up the machine’s systems.

This chapter includes:

• Menu overview

• Changing the display language

• Setting the date and time

• Changing the default mode

• Setting sounds

• Entering characters using the number keypad

• Using the save modes

• Setting print job timeout

Menu overview

The control panel provides access to various menus to set up the

machine or use the machine’s functions. These menus can be accessed

by pressing Menu. Refer to the following diagram. Menus available in

Fax, Copy, or Scan mode vary.

Fax Feature

Darkness

Multi Send

Delay Send

Priority Send

Send Forward

Rcv. Forward

Secure Receive

Add Page

Cancel Job

Fax Setup

Sending

Redial Times

Redial Term

Prefix Dial

ECM Mode

Sent Report

Image TCR

Dial Mode

Receiving

Receive Mode

Ring to Answer

Stamp Rcv Name

Rcv Start Code

Auto Reduction

Discard Size

Junk Fax Setup

DRPD Mode

Change Default

Resolution

Darkness

Auto Report

Copy Feature

Copy Collation

2-Up

4-Up

ID Copy

Poster Copy

Clone Copy

Erase Bkgd.

Copy Setup

Change Default

Copies

Reduce/Enlarge

Darkness

Original Type

Scan Feature

USB Memory

Scan Size

Original Type

Resolution

Scan Color

Scan Format

E-mail

Scan Size

Original Type

Resolution

Scan Color

FTP

Scan Size

Original Type

Resolution

Scan Color

SMB

Scan Size

Original Type

Resolution

Scan Color

Scan Setup

Change Default

USB Memory

E-mail

FTP

SMB

System Setup

Machine Setup

Machine ID

Machine Fax No.

Date & Time

Clock Mode

Language

Default Mode

Power Save

Scan PWR Save

Timeout

NetScanTimeout

Job Timeout

Import Setting

Export Setting

System Setup

(continued)

Paper Setup

Paper Size

Paper Type

Paper Source

Sound/Volume

Key Sound

Alarm Sound

Speaker

Ringer

Report

Maintenance

Clean Drum

Ignore Toner

CLR Empty Msg.

Supplies Life

Serial Number

Clear Setting

Network

TCP/IP

EtherTalk

Ethernet Speed

Clear Setting

Network Info.

2.2 <

System setup>

Changing the display language

To change the language that appears on the control panel, follow these

steps:

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press Enter when Machine Setup appears.

3Press the Scroll buttons until Language appears and press Enter.

4Press the Scroll buttons until the language you want appears and

press Enter.

5Press Stop/Clear to return to Standby mode.

Setting the date and time

The current date and time are shown on the display when your machine

is on and ready to work. For the Phaser 3300MFP, all of your faxes will

have the date and time printed on them.

Note

If power to the machine is cut off, you need to reset the correct

time and date once the power has been restored.

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press Enter when Machine Setup appears.

3Press the Scroll buttons until Date & Time appears and press

Enter.

4Enter the correct time and date using the number keypad.

Month = 01 to 12

Day = 01 to 31

Year = requires four digits

Hour = 01 to 12 (12-hour mode)

00 to 23 (24-hour mode)

Minute = 00 to 59

Note

The date format may differ from country to country.

You can also use the Scroll buttons to move the cursor under the

digit you want to correct and enter a new number.

5To s el ect AM or PM for 12-hour format, press the or button or

any number button.

When the cursor is not under the AM or PM indicator, pressing the

or button immediately moves the cursor to the indicator.

You can change the clock mode to 24-hour format (e.g. 01:00 PM as

13:00). For details, see the next section.

6Press Enter to save the time and date.

When you enter a wrong number, Out of Range appears and the

machine does not proceed to the next step. If this happens, simply

reenter the correct number.

7Press Stop/Clear to return to Standby mode.

Changing the clock mode

You can set your machine to display the current time using either a

12-hour or 24-hour format.

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press Enter when Machine Setup appears.

3Press the Scroll buttons until Clock Mode appears and press

Enter.

4Press the Scroll buttons to select the other mode and press Enter.

5Press Stop/Clear to return to Standby mode.

Changing the default mode

Your machine is preset to Fax mode. You can switch this default mode

between Fax mode and Copy mode.

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press Enter when Machine Setup appears.

3Press the Scroll buttons until Default Mode appears and press

Enter.

4Press the Scroll buttons until the default mode you want appears

and press Enter.

5Press Stop/Clear to return to Standby mode.

2.3 <

System setup>

Setting sounds

You can control the following sounds:

•Key Sound: Turns the key sound on or off. With this option set to On,

a tone sounds each time a key is pressed.

•Alarm Sound: Turns the alarm sound on or off. With this option set to

On, an alarm tone sounds when an error occurs or fax communication

ends.

•Speaker: Turns on or off the sounds from the telephone line through

the speaker, such as a dial tone or a fax tone. With this option set to

Comm. which means “Common,” the speaker is on until the remote

machine answers.

You can adjust the volume level using Manual Dial.

•Ringer: Adjusts the ringer volume. For the ringer volume, you can

select Off,Low,Mid, and High.

Speaker, ringer, key sound, and alarm sound

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press the Scroll buttons until Sound/Volume appears and press

Enter.

3Press the Scroll buttons until the sound option you want appears

and press Enter.

4Press the Scroll buttons until the desired status or volume for the

sound you have selected appears and press Enter.

5If necessary, repeat steps 3 through 5 to set other sounds.

6Press Stop/Clear to return to Standby mode.

Speaker volume

1Press Manual Dial. A dial tone sounds from the speaker.

2Press the Scroll buttons until you hear the volume you want.

3Press Manual Dial to save the change and return to Standby mode.

Note

You can adjust the speaker volume only when the telephone

line is connected.

Entering characters using the number keypad

As you perform various tasks, you may need to enter names and

numbers. For example, when you set up your machine, you enter your

name or your company’s name, and the fax number. When you store fax

numbers or email addresses in memory, you may also enter the

corresponding names.

Entering alphanumeric characters

1When you are prompted to enter a letter, locate the button labeled

with the character you want. Press the button until the correct letter

appears on the display.

For example, to enter the letter O, press 6, labeled with MNO.

Each time you press 6, the display shows a different letter, M,N,O,

and finally 6.

You can enter special characters, such as space, plus sign, and etc.

For details, see the below section.

2To enter additional letters, repeat step 1.

If the next letter is printed on the same button, move the cursor by

pressing the right Scroll button and then press the button labeled

with the letter you want. The cursor will move to the right and the

next letter will appear on the display.

You can enter a space by pressing 1 twice.

3When you have finished entering letters, press Enter.

Keypad letters and numbers

Key Assigned numbers, letters, or characters

1Space

ABCabc2

DEFdef3

GHIghi4

JKLjkl5

MNOmno6

PQRSpqrs7

TUVtuv8

WXYZwxyz9

+ -,.‘/*#&@0

2.4 <

System setup>

Correcting numbers or names

If you make a mistake while entering a number or name, press the left

Scroll button to delete the last digit or character. Then enter the correct

number or character.

Inserting a pause

With some telephone systems, you must dial an access code (9, for

example) and listen for a second dial tone. In such cases, you must insert

a pause in the telephone number. You can insert a pause while you are

setting up speed buttons or speed dial numbers.

To insert a pause, press Redial/Pause at the appropriate place while

entering the telephone number. A - appears on the display at the

corresponding location.

Using the save modes

Toner Save mode

Toner Save mode allows your machine to use less toner on each page.

Activating this mode extends the life of the print cartridge beyond what

one would experience in the normal mode, but it reduces print quality.

To turn this mode on or off, press Toner Saver.

Note

When PC-printing, you can also turn on or off Toner Save mode

in the printer properties. See the Software Section.

Power Save mode

Power Save mode allows your machine to reduce power consumption

when it is not in actual use. You can turn this mode on and select a length

of time for which the machine waits after a job is printed before it switches

to a reduced power state.

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press Enter when Machine Setup appears.

3Press the Scroll buttons until Power Save appears and press

Enter.

4Press the Scroll buttons until

appears and press Enter.

5Press the Scroll buttons until the time setting you want appears and

press Enter.

6Press Stop/Clear to return to Standby mode.

Scan Power Save mode

Scan Power Save mode allows you to save power by turning off the scan

lamp. The scan lamp under the scanner glass automatically turns off

when it is not in actual use to reduce power consumption and extend the

life of the lamp. The lamp automatically wakes up after some warm-up

time when you start scanning.

You can set the length of time for which the scan lamp waits after a scan

job is completed before it switches to the power save mode.

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press Enter when Machine Setup appears.

3Press the Scroll buttons until Scan PWR Save appears and press

Enter.

4Press the Scroll buttons until the time setting you want appears and

press Enter.

5Press

Stop/Clear

to return to Standby mode.

Setting print job timeout

You can set the amount of time a single print job is active before it must

print.

The machine handles incoming data as a single job if it comes in within

the specified time. When an error occurs while processing data from the

computer and the data flow stops, the machine waits the specified time

and then cancels printing if data flow does not resume.

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press Enter when Machine Setup appears.

3Press the Scroll buttons until Job Timeout appears and press

Enter.

4Press the Scroll buttons until the time setting you want appears and

press Enter.

5Press Stop/Clear to return to Standby mode.

3.1 <

Software overview>

3 Software overview

This chapter gives you an overview of the software that comes with your

machine. Further details about installing and using the software are

explained in the Software Section.

This chapter includes:

• Supplied software

• Printer driver features

• System requirements

Supplied software

You must install the printer and scanner software using the supplied CDs

after you have set up your machine and connected it to your computer.

Each CD provides you with the following software:

CD Contents

Printer

software CD

Windows • Printer driver: Use this driver to

take full advantage of your printer’s

features.

•Scanner driver: TWAIN and

Windows Image Acquisition (WIA)

drivers are available for scanning

documents on your machine.

•Status Monitor: This program

allows you to monitor the machine’s

status and alerts you when an error

occurs during printing.

•Network Scan: This program allows

you to scan a document on your

machine and save it to a network-

connected computer.

•User Guide in PDF

•Set IP: Use this program to set your

machine’s TCP/IP addresses.

•PC Fax: This program allows you to

launch fax in your PC when the

machine is connected to your PC.

Linux • Printer driver: Use this driver to run

your machine from a Linux computer

and print documents.

•SANE: Use this driver to scan

documents.

•Status Monitor: This program

allows you to monitor the machine’s

status and alerts you when an error

occurs during printing.

PostScript

printer driver

Windows • Postscript Printer Description

(PPD) file: Use the PostScript driver

to print documents with complex

fonts and graphics in the PS

language.

•User Guide in PDF

Macintosh • Postscript Printer Description

(PPD) file: Use this file to run your

machine from a Macintosh computer

and print documents.

•Scan driver: TWAIN driver is

available for scanning documents on

your machine.

CD Contents

3.2 <

Software overview>

Printer driver features

Your printer drivers support the following standard features:

• Paper source selection

• Paper size, orientation and media type

• Number of copies

In addition, you can use various special printing features. The following

table shows a general overview of features supported by your printer

drivers:

Feature

PCL 6 PostScript

Windows Windows Macintosh Linux

Toner save O O O O

Print quality

option

OOOO

Poster

printing

OX X X

Multiple

pages per

sheet (N-up)

OOOO

(2, 4)

Fit to page

printing

OOOO

Scale printing O O O O

Watermark O X X X

Overlay O X X X

System requirements

Before you begin, ensure that your system meets the following

requirements:

Windows

Macintosh

Operating

System

Requirement (recommended)

CPU RAM free HDD

space

Windows

2000

Pentium II 400 MHz

(Pentium III 933 MHz)

64 MB

(128 MB)

650 MB

Windows

Pentium III 933 MHz

(Pentium IV 1 GHz)

128 MB

(256 MB)

1.5 GB

Windows

2003

Server

Pentium III 933 MHz

(Pentium IV 1 GHz)

128 MB

(512 MB)

1.25 GB to

2 GB

Windows

Vista

Pentium IV 3 GHz 512 MB

(1024 MB)

15 GB

Notes

•

Internet Explorer 5.0 or higher is the minimum

requirement for all Windows operating systems.

•

Users who have an administrator right can install the

software

Operating

System

Requirement (recommended)

CPU RAM free HDD

space

Mac OS X

10.4 or

lower

Intel

Processor

Power PC

G4 / G5

128 MB for a Power-PC

based Mac (512 MB)

512 MB for an Intel-

based Mac (1 GB)

1 GB

Mac OS X

10.5

Intel

Processor

867 MHz or

faster Power

PC G4 / G5

512 MB (1 GB) 1 GB

3.3 <

Software overview>

Linux

Item Requirements (Recommended)

Operating

system

RedHat 8.0, 9.0 (32 bit)

RedHat Enterprise Linux WS 4, 5 (32/64 bit)

Fedora Core 1~7 (32/64 bit)

Mandrake 9.2 (32 bit), 10.0, 10.1 (32/64 bit)

Mandriva 2005, 2006, 2007 (32/64 bit)

SuSE Linux 8.2, 9.0, 9.1 (32 bit)

SuSE Linux 9.2, 9.3, 10.0, 10.1, 10.2 (32/64 bit)

SuSE Linux Enterprise Desktop 9, 10 (32/64 bit)

Ubuntu 6.06, 6.10, 7.04 (32/64 bit)

Debian 3.1, 4.0 (32/64 bit)

CPU Pentium IV 2.4 GHz (IntelCore2)

RAM 512 MB (1024 MB)

free HDD space 1 GB (1 GB)

Software Linux Kernel 2.4 or higher

Glibc 2.2 or higher

CUPS

4.1 <

Network setup>

4 Network setup

This chapter gives you step-by-step instructions for setting up your

machine for network connections.

This chapter includes:

• Introduction

• Supported operating systems

• Locating the 3300MFP IP Address

• Accessing CentreWare Internet Services (CWIS)

• Configuring TCP/IP

• Configuring EtherTalk

• Configuring 802.1x

• Setting Ethernet speed

• Restoring the network configuration

• Printing a network configuration page

Introduction

Once you have connected your machine to a network with an RJ-45

Ethernet cable, you can share the machine with other network users.

You need to set up the network protocols on the machine to use it as your

network printer. Protocols can be set up by the following two methods:

Via network administration programs

You can configure your machine’s print server settings and manage the

machine via the following programs that came with your machine:

•CentreWare IS: CentreWare Internet Services is the embedded HTTP

server application that resides in the 3300MFP. CentreWare Internet

Services allows administrators to change network and system settings

on the 3300MFP from the convenience of their desktops. The user will

require the 3300MFP IP address to access CWIS. Many of the

features available within CentreWare Internet Services will require an

administrator user name and password. The default user name is

admin and the default password is 1111. A user will only be prompted

for an administrator’s user name and password once in a single

browser session.

This embedded web server allows you to:

- Configure the network parameters necessary for the machine to

connect to various network environments.

- Customize e-mail settings and set up Address Book for scanning

to email.

- Customize server settings and set up server lists for scanning to an

FTP or SMB servers.

- Customize printer, copy, and fax settings.

•SetIP: Utility program allowing you to select a network interface and

manually configure the IP addresses for use with the TCP/IP protocol.

See the Software Section.

Via the control panel

You can set up the following basic network parameters through the

machine’s control panel:

• Configure TCP/IP

• Configure EtherTalk

Supported operating systems

The following table shows the network environments supported by the

machine:

• TCP/IP: Transmission Control Protocol/Internet Protocol

• DHCP: Dynamic Host Configuration Protocol

• BOOTP: Bootstrap Protocol

Locating the 3300MFP IP Address

1Press Menu until Network appears on the bottom line of the display

and press Enter.

2Press the Scroll buttons until Network Info. appears and press

Enter.

3Press Enter when Yes appears. The Network Configuration page

prints out.

4On the Network Configuration page note the IP Address (Example

169.123.21.23)

Accessing CentreWare Internet Services (CWIS)

1On your PC open a web browser such as Internet Explorer.

Item Requirements

Network interface • 10/100 Base-TX

Network operating

system

• Windows 2000/XP/2003/Vista

• Various Linux OS

• Macintosh OS 10.3 ~ 10.5

Network protocols • TCP/IP on Windows

•EtherTalk

Dynamic addressing

server

• DHCP, BOOTP

4.2 <

Network setup>

2In the URL or Address field enter http;//xxx.xxx.xxx.xxx where x is

your IP address.

3Press Enter.

4Select a tab to view.

Configuring TCP/IP

Your machine can be set up with a variety of TCP/IP network information,

such as an IP address, a subnet mask, a gateway, and DNS addresses.

There are several ways in which your machine can be assigned a TCP/

IP address, depending on your network.

• Static addressing: A TCP/IP address is assigned manually by the

system administrator.

• Dynamic addressing via BOOTP/DHCP (default): A TCP/IP address is

assigned automatically by the server.

Note

Before configuring TCP/IP, you need to set the network protocol

to TCP/IP.

Static addressing

To enter a TCP/IP address from your machine’s control panel, take the

following steps:

1Press Menu until Network appears on the bottom line of the display

and press

Enter

2Press Enter when TCP/IP appears.

3Press the Scroll buttons until Static appears and press Enter.

4Press Enter when IP Address appears.

5Enter a byte between 0 and 255 using the number keypad and

press the Scroll buttons to move between bytes.

Repeat this to complete the address from the 1st byte to the 4th

byte.

6When you have finished, press Enter.

7Repeat steps 5 and 6 to configure the other TCP/IP parameters:

subnet mask and gateway address.

8Press the Scroll buttons until Static appears and press Enter.

9Press the Scroll buttons until Primary DNS appears and press

Enter.

10 Enter each byte of the address and press Enter.

11 Press the Scroll buttons until Secondary DNS appears and press

Enter.

12 Enter each byte of the address and press Enter.

13 Press Stop/Clear to return to Standby mode.

Dynamic addressing (BOOTP/DHCP)

To have a TCP/IP address assigned automatically by the server, take the

following steps:

1Press Menu until Network appears on the bottom line of the

display.

2Press Enter when TCP/IP appears.

3Press the

Scroll

buttons until

DHCP

BOOTP

appears and press

Enter

4Press

Stop/Clear

to return to Standby mode.

Configuring EtherTalk

EtherTalk is AppleTalk used in an Ethernet network. This protocol is

widely used in Macintosh network environments. To use EtherTalk, take

the following steps:

1Press Menu until Network appears on the bottom line of the display

and press Enter.

2Press the Scroll buttons until EtherTalk appears and press Enter.

3Press the Scroll buttons until On appears and press Enter.

4Press Stop/Clear to return to Standby mode.

Configuring 802.1x

Your printer has 802.1x protocol on its network. 802.1xGis a security

standard for port based network access control. It secures your network

against unauthorized access by requiring authentication before network

4.3 <

Network setup>

access and data transmission are allowed. There are 3 mutually

exclusive options for 802.1x authentication.

To use 802.1x, take the following steps:

1Press Menu until Network appears on the bottom line of the display

and press Enter.

2Press the Scroll buttons until 802.1x appears and press Enter.

3Press the Scroll buttons until On appears and press Enter.

4Press the Scroll buttons until the desired authentication method

appears.

•EAP-MD5: EAP-MD5 (Extensible Authentication Protocol

Message Digest algorithm 5) is a message hashing scheme

between client and server to allow the transfer of user data in a

secure fashion.

•EAP-MSCHAPv2: EAP-MSCHAP (Extensible Authentication

Protocol Microsoft version of the Challenge-Handshake

Authentication Protocol). MSCHAP v2 is a one-way encrypted

password, mutual authentication process. MS-CHAPv2 uses

different hashing/encryption algorithms to encode the UserID and

passwords.

•PEAP: PEAP (Protected EAP).

5Enter user name and passcode using Scroll button.

6Press Enter to save the selection.

7Press Start/Stop to return to Standby mode.

Setting Ethernet speed

You can select the communication speed for Ethernet connections.

1Press Menu until Network appears on the bottom line of the display

and press Enter.

2Press the Scroll buttons until Ethernet Speed appears and press

Enter.

3Press the Scroll buttons until the speed you want appears and

press Enter.

4Press

Stop/Clear

to return to Standby mode.

Restoring the network configuration

You can return the network configuration to its default settings.

1Press Menu until Network appears on the bottom line of the display

and press Enter.

2Press the Scroll buttons until Clear Setting appears and press

Enter.

3Press Enter when Yes appears to restore the network configuration.

4Power the machine off and back on.

Printing a network configuration page

The Network Configuration page shows how the network interface card

on your machine is configured.

1Press Menu until Network appears on the bottom line of the display

and press Enter.

2Press the Scroll buttons until Network Info. appears and press

Enter.

3Press Enter when Yes appears.

The Network Configuration page prints out.

5.1 <

Loading originals and print media>

5 Loading originals and print

media

This chapter introduces you to how to load originals and print media into

your machine.

This chapter includes:

• Loading originals

• Selecting print media

• Loading paper

• Setting the paper size and type

• Selecting an output location

Loading originals

You can use the scanner glass or ADF to load an original for copying,

scanning, and sending a fax.

On the scanner glass

Make sure that no originals are in the ADF. If an original is detected in the

ADF, the machine gives it priority over the original on the scanner glass.

To get the best scan quality, especially for color or gray-scaled images,

use the scanner glass.

1Lift and open the scanner lid.

2Place the original face down on the scanner glass and align it with

the registration guide at the top left corner of the glass.

3Close the scanner lid.

In the ADF

Using the ADF, you can load up to 50 sheets of paper (75 g/m2) for one

job.

When you use the ADF:

• Do not load paper smaller than 142 x 148 mm or larger than

216 x 356 mm.

• Do not attempt to load the following types of paper:

- carbon-paper or carbon-backed paper

- coated paper

- onion skin or thin paper

- wrinkled or creased paper

- curled or rolled paper

- torn paper

• Remove all staples and paper clips before loading.

• Make sure any glue, ink, or correction fluid on the paper is completely

dry before loading.

• Do not load originals that include different sizes or weights of paper.

• Do not load booklets, pamphlets, transparencies, or documents

having other unusual characteristics.

Notes

• Leaving the scanner lid open while copying may affect copy

quality and toner consumption.

• Dust on the scanner glass may cause black spots on the

printout. Always keep it clean.

• If you are copying a page from a book or magazine, lift the

scanner lid until its hinges are caught by the stopper and then

close the lid. If the book or magazine is thicker than 30 mm,

start copying with the lid open.

5.2 <

Loading originals and print media>

To load an original into the ADF:

1Load the original face up into the ADF. Make sure that the bottom of

the original stack matches the paper size marked on the document

input tray.

2Adjust the document width guides to the paper size.

Note

Dust on the ADF glass may cause black lines on the printout.

Always keep it clean.

Selecting print media

You can print on a variety of print media, such as plain paper, envelopes,

labels, and transparencies. Always use print media that meet the

guidelines for use with your machine. Print media that does not meet the

guidelines outlined in this user guide may cause the following problems:

• Poor print quality

• Increased paper jams

• Premature wear on the machine.

Properties, such as weight, composition, grain, and moisture content, are

important factors that affect the machine’s performance and the output

quality. When you choose print materials, consider the following:

• The type, size and weight of the print media for your machine is

described in following tables.

• Desired outcome: The print media you choose should be appropriate

for your project.

• Brightness: Some print media are whiter than others and produce

sharper, more vibrant images.

• Surface smoothness: The smoothness of the print media affects how

crisp the printing looks on the paper.

Caution

Using print media that does not meet these specifications may

cause problems, requiring repairs. Such repairs are not covered

by Xerox’s warranty or service agreements.

Notes

• Some print media may meet all of the guidelines in this section

and still not produce satisfactory results. This may be the result

of improper handling, unacceptable temperature and humidity

levels, or other variables over which Xerox has no control.

• Before purchasing large quantities of print media, ensure that it

meets the requirements specified in this user guide.

5.3 <

Loading originals and print media>

Supported print media types and sizes

Type Size Dimensions Weight1

1. If media weight is over 90 g/m224 lb bond), use the multi-purpose tray.

Capacity2

2. Maximum capacity may differ depending on media weight, thickness, and environmental conditions.

Plain paper Letter 216 x 279 mm (8.5 x 11 inches) • 60 to 90 g/m2 (16 to 24 lb

bond) for the tray

• 60 to 163 g/m2 (16 to 43 lb

bond) for the multi-purpose

tray

• 250 sheets of 75 g/m2

(20 lb bond) paper for the

tray

• 50 sheets for the multi-

purpose tray

Legal 216 x 356 mm (8.5 x 14 inches)

Folio 216 x 330.2 mm (8.5 x 13 inches)

Oficio 216 x 343 mm (8.5 x 13.5 inches)

A4 210 x 297 mm (8.27 x 11.69 inches)

JIS B5 182 x 257 mm (7.18 x 10.12 inches)

ISO B5 176 x 250 mm (6.93 x 9.84 inches)

Executive 184.2 x 266.7 mm (7.25 x 10.5 inches)

A5 148.5 x 210 mm (5.85 x 8.27 inches)

A6 105 x 148.5 mm (4.13 x 5.85 inches)

Envelope Envelope B5 176 x 250 mm (6.93 x 9.84 inches) 75 to 90 g/m2(20 lb to 24 lb

bond)

5 sheets of 75 g/m2(20 lb

bond) in the multi-purpose

tray

Envelope Monarch 98.4 x 190.5 mm (3.88 x 7.5 inches)

Envelope COM-10 105 x 241 mm (4.12 x 9.5 inches)

Envelope DL 110 x 220 mm (4.33 x 8.66 inches)

Envelope C5 162 x 229 mm (6.38 x 9.02 inches)

Envelope C6 114 x 162 mm (4.49 x 6.38 inches)

Transparency Letter, A4 Refer to the Plain paper section 138 to 146 g/m2(37 to 39 lb

bond)

5 sheets of 75 g/m2 (20 lb

bond) in the multi-purpose

tray

Labels Letter, Legal, Folio,

A4, JIS B5, ISO B5,

Executive, A5, A6

Refer to the Plain paper section 120 to 150 g/m2(32 to 40 lb

bond)

5 sheets of 75 g/m2 (20 lb

bond) in the multi-purpose

tray

Card stock Letter, Legal, Folio,

A4, JIS B5, ISO B5,

Executive, A5, A6

Refer to the Plain paper section 60 to 163 g/m2(16 to 43 lb

bond)

5 sheets of 75 g/m2 (20 lb

bond) in the multi-purpose

tray

Minimum size (custom) 76 x 127 mm (3 x 5 inches) 60 to 163 g/m2(16 to 43 lb

bond)

5 sheets of 75 g/m2 (20 lb

bond) in the multi-purpose

tray

Maximum size (custom) 215.9 x 356 mm (8.5 x 14 inches)

5.4 <

Loading originals and print media>

Media sizes supported in each mode

Guidelines for selecting and storing print media

When selecting or loading paper, envelopes, or other print materials,

keep these guidelines in mind:

• Always use print media that conform with the specifications listed on

page 5.3.

• Attempting to print on damp, curled, wrinkled, or torn paper can cause

paper jams and poor print quality.

• For the best print quality, use only high quality copier grade paper

specifically recommended for use in laser printers.

• Avoid using the following media types:

- Paper with embossed lettering, perforations, or a texture that is too

smooth or too rough

- Erasable bond paper

- Multi-paged paper

- Synthetic paper and thermally reactive paper

- Carbonless paper and Tracing paper.

Use of these types of paper could result in paper jams, chemical

smells, and damage to your machine.

• Store print media in its ream wrapper until you are ready to use it.

Place cartons on pallets or shelves, not on the floor. Do not place

heavy objects on top of the paper, whether it is packaged or

unpackaged. Keep it away from moisture or other conditions that can

cause it to wrinkle or curl.

• Store unused print media at temperatures between 15 °C and 30 °C.

The relative humidity should be between 10% and 70%.

• Store unused print media in a moisture-proof wrap, such as a plastic

container or bag, to prevent dust and moisture from contaminating

your paper.

• Load special media types one sheet at a time through the multi-

purpose tray to avoid paper jams.

• To prevent print media, such as transparencies and label sheets, from

sticking together, remove them as they print out.

Mode Size Source

Copy mode Letter, A4, Legal, Folio,

Executive, ISO B5, JIS

B5, A5, A6

•tray 1

•optional tray 2

•multi-purpose tray

Single side

printing

All sizes supported by

the machine

•tray 1

•optional tray 2

•multi-purpose tray

Duplex printing1

1. 75 to 90 g/m2 (20 to 24 lb bond) only

Letter, A4, Legal, Folio • tray 1

•optional tray 2

• multi-purpose tray

Fax mode Letter, A4, Legal • tray 1

•optional tray 2

Guidelines for special print media

Media type Guidelines

Envelopes • Successful printing on envelopes depends upon

the quality of the envelopes. When selecting

envelopes, consider the following factors:

- Weight: The weight of the envelope paper

should not exceed 90 g/m2 or jamming may

occur.

- Construction: Prior to printing, envelopes

should lie flat with less than 6 mm curl, and

should not contain air.

- Condition: Envelopes should not be wrinkled,

nicked, or otherwise damaged.

- Temperature: You should use envelopes that

are compatible with the heat and pressure of

the machine during operation.

• Use only well-constructed envelopes with sharp

and well creased folds.

• Do not use stamped envelopes.

• Do not use envelopes with clasps, snaps,

windows, coated lining, self-adhesive seals, or

other synthetic materials.

• Do not use damaged or poorly made envelopes.

• Be sure the seam at both ends of the envelope

extends all the way to the corner of the

envelope.

• Envelopes with a peel-off adhesive strip or with

more than one flap that folds over to seal must

use adhesives compatible with the machine’s

fusing temperature of 180 °C for 0,1 second.

The extra flaps and strips might cause wrinkling,

creasing, or jams, and may even damage the

fuser.

• For the best print quality, position margins no

closer than 15 mm from the edges of the

envelope.

• Avoid printing over the area where the

envelope’s seams meet.

Acceptable

Unacceptable

5.5 <

Loading originals and print media>

Transparencies • To avoid damaging the machine, use only

transparencies designed for use in laser printers.

• Transparencies used in the machine must be

able to withstand 180 °C, the machine’s fusing

temperature.

• Place them on a flat surface after removing them

from the machine.

• Do not leave them in the paper tray for long

periods of time. Dust and dirt may accumulate

on them, resulting in spotty printing.

• To avoid smudging caused by fingerprints,

handle them carefully.

• To avoid fading, do not expose printed

transparencies to prolonged sunlight.

• Ensure that transparencies are not wrinkled,

curled, or have any torn edges.

Labels • To avoid damaging the machine, use only labels

designed for use in laser printers.

• When selecting labels, consider the following

factors:

- Adhesives: The adhesive material should be

stable at 180 °C, the machine’s fusing

temperature.

- Arrangement: Only use labels with no

exposed backing between them. Labels can

peel off sheets that have spaces between the

labels, causing serious jams.

- Curl: Prior to printing, labels must lie flat with

no more than 13 mm of curl in any direction.

- Condition: Do not use labels with wrinkles,

bubbles, or other indications of separation.

• Make sure that there is no exposed adhesive

material between labels. Exposed areas can

cause labels to peel off during printing, which

can cause paper jams. Exposed adhesive can

also cause damage to machine components.

• Do not run a sheet of labels through the machine

more than once. The adhesive backing is

designed for only a single pass through the

machine.

• Do not use labels that are separating from the

backing sheet or are wrinkled, bubbled, or

otherwise damaged.

Card stock or

custom-sized

materials

• Do not print on media smaller than 98 mm wide

or 148 mm long.

• In the software application, set margins at least

6,4 mm away from the edges of the material.

Media type Guidelines

Loading paper

In tray 1

Load the print media you use for the majority of your print jobs in tray 1.

Tray 1 can hold a maximum of 250 sheets of 75 g/m2 plain paper.

You can purchase an optional tray (tray 2) and attach it below the

standard tray to load an additional 250 sheets of paper. For order

information for an optional tray, see page 12.1.

The paper level indicator on the front of tray 1 and the optional tray 2

shows the amount of paper currently left in the tray. When the tray is

empty, the indicator of the bar is completely lowered.

Preprinted

paper

• Letterhead must be printed with heat-resistant

ink that will not melt, vaporize, or release

hazardous emissions when subjected to the

machine’s fusing temperature of 180 °C for

0,1 second.

• Letterhead ink must be non-flammable and

should not adversely affect printer rollers.

• Forms and letterhead should be sealed in a

moisture-proof wrapping to prevent changes

during storage.

• Before you load preprinted paper, such as forms

and letterhead, verify that the ink on the paper is

dry. During the fusing process, wet ink can come

off preprinted paper, reducing print quality.

Media type Guidelines

Full

Empty

5.6 <

Loading originals and print media>

Loading paper in tray 1 or optional tray 2

1Pull open the paper tray and load paper.

You can load letterhead with the design side face down. The top

edge of the sheet with the logo should be placed at the front of the

tray.

2After loading paper, set the paper type and size for the multi-

purpose tray. See page 5.8 for copying and faxing or the Software

Section for PC-printing.

Changing the size of the paper in the paper tray

To load longer sizes of paper, such as Legal-sized paper, you need to

adjust the paper guides to extend the paper tray.

Notes

• If you experience problems with paper feed, place one sheet at

a time in the multi-purpose tray.

• You can load previously printed paper. The printed side should

be facing up with an uncurled edge at the front. If you

experience problems with paper feed, turn the paper around.

Note that print quality is not guaranteed.

1paper length guide

2support guide

3guide lock

4paper width guides

1Press and hold the guide lock, and slide the paper length guide to

locate it in the correct paper size slot.

2After inserting paper into the tray, adjust the support guide so that it

lightly touches the paper stack.

3Squeeze the paper width guides, as shown and slide them to the

stack of paper until it lightly touches the side of the stack.

Notes

• Do not push the paper width guides far enough to cause the

materials to warp.

• If you do not adjust the paper width guides, it may cause paper

jams.

5.7 <

Loading originals and print media>

In the multi-purpose tray

The multi-purpose tray can hold special sizes and types of print material,

such as transparencies, postcards, note cards, and envelopes. It is useful

for single page printing on letterhead or colored paper.

To load paper in the multi-purpose tray:

1Open the multi-purpose tray and unfold the multi-purpose tray

extension, as shown.

2If you are using paper, flex or fan the edge of the paper stack to

separate the pages before loading.

For transparencies, hold them by the edges and avoid touching the

print side. Oils from your fingers can cause print quality problems.

3Load the paper with the side to be printed on facing up.

4Squeeze the multi-purpose tray paper width guides and adjust them

to the width of the paper. Do not force too much, or the paper will be

bent, which will result in a paper jam or skew.

5After loading paper, set the paper type and size for the multi-

purpose tray. See page 5.8 for copying and faxing or the Software

Section for PC-printing.

Note

The settings made from the printer driver override the

settings on the control panel.

Caution

Make sure to open the rear cover when you print on

transparencies. If not, they may tear while exiting the

machine.

6After printing, fold the multi-purpose tray extension and close the

multi-purpose tray.

Notes

Depending on the media type you are using, keep the following

loading guidelines:

• Envelopes: Flap side down and with the stamp area on the top

left side.

• Transparencies: Print side up and the top with the adhesive

strip entering the machine first.

• Labels: Print side up and top short edge entering the machine

first.

• Preprinted paper: Design side up with the top edge toward the

machine.

• Card stock: Print side up and the short edge entering the

machine first.

• Previously printed paper: Previously printed side down with an

uncurled edge toward the machine.

5.8 <

Loading originals and print media>

Tips on using the multi-purpose tray

• Load only one size of print media at a time in the multi-purpose tray.

• To prevent paper jams, do not add paper when there is still paper in

the multi-purpose tray. This also applies to other types of print media.

• Print media should be loaded face up with the top edge going into the

multi-purpose tray first and be placed in the center of the tray.

• Always load only the print media specified in page 5.2 to avoid paper

jams and print quality problems.

• Flatten any curl on postcards, envelopes, and labels before loading

them into the multi-purpose tray.

• Make sure to open the rear cover when you print on transparencies. If

not, they may tear while exiting the machine.

Setting the paper size and type

After loading paper in the paper tray, you need to set the paper size and

type using the control panel buttons. These settings will apply to Copy

and Fax modes. For PC-printing, you need to select the paper size and

type in the application program you use on your PC.

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press the Scroll buttons until Paper Setup appears and press

Enter.

3Press Enter when Paper Size appears.

4Press the Scroll buttons until the paper tray you want appears and

press Enter.

5Press the Scroll buttons until the paper size you are using appears

and press Enter.

6Press Exit to return to the upper level.

7Press the Scroll buttons until Paper Type appears and press Enter.

8Press the Scroll buttons until the paper type you are using appears

and press Enter.

9Press Stop/Clear to return to Standby mode.

Selecting an output location

The machine has two output locations: the rear cover (face up) and the

output tray (face down).

The printer sends output to the output tray by default. To use the output

tray, make sure that the rear cover is closed.

Printing to the output tray

The output tray collects printed paper face down, in the order in which

the sheets were printed. The tray should be used for most print jobs.

Notes

• If paper coming out of the output tray has problems, such as

excessive curl, try printing to the rear cover.

• To avoid paper jams, do not open or close the rear cover while

the machine is printing.

1output tray

2rear cover

5.9 <

Loading originals and print media>

Printing to the rear cover

Using the rear cover, paper comes out of the machine face up.

Printing from the multi-purpose tray to the rear cover provides a straight

paper path. Using the rear cover might improve the output quality with

special print media.

To use the rear cover, open it by pulling down.

Caution

The fuser area inside the rear cover of your machine becomes

very hot when in use. Take care when you access this area.

6.1 <

Copying>

6 Copying

This chapter gives you step-by-step instructions for copying documents.

This chapter includes:

• Selecting the paper tray

• Copying

• Changing the settings for each copy

• Changing the default copy settings

• Using special copy features

• Copying on both sides of paper

• Setting copy timeout

Selecting the paper tray

After loading the print media for copy output, you must select the paper

tray you will use for copy jobs.

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press the Scroll buttons until Paper Setup appears and press

Enter.

3Press the Scroll buttons until Paper Source appears and press

Enter

4Press Enter when Copy Tray appears.

5Press the Scroll buttons until the paper tray you want appears and

press Enter.

6Press Stop/Clear to return to Standby mode.

Copying

1Press

Copy

Ready to Copy

appears on the top line of the display.

2Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

3Enter the number of copies using the number keypad, if necessary.

4If you want to customize the copy settings including copy size,

darkness, and original type, by using the control panel buttons, see

page 6.1.

If necessary, you can use special copy features, such as poster

copying, 2- or 4-up copying. See page 6.2.

5Press

Start

to begin copying.

Note

You can cancel the copy job during an operation. Press Stop/

Clear, and the copying will stop.

Changing the settings for each copy

Your machine provides default settings for copying so that you can

quickly and easily make a copy. However, if you want to change the

options for each copy, use the copy function buttons on the control panel.

Note

If you press Stop/Clear while setting the copy options, all of the

options you have set for the current copy job will be canceled

and returned to their default status. Or, they will automatically

return to their default status after the machine completes the

copy in progress.

Lighten/Darken

If you have an original containing faint markings and dark images, you

can adjust the brightness to make a copy that is easier to read.

To adjust the darkness of copies, press Lighten/Darken. Each time you

press the button, the following modes are available:

•Normal: Works well with standard typed or printed originals.

•Light: Works well with dark print.

•Dark: Works well with light print or faint pencil markings.

Original Type

The original type setting is used to improve the copy quality by selecting

the document type for the current copy job.

To select the document type, press Original Type. Each time you press

the button, the following modes are available:

•Text: Use for originals containing mostly text.

•Text/Photo: Use for originals with mixed text and photographs.

•Photo: Use when the originals are photographs.

6.2 <

Copying>

Reduced or enlarged copy

By using the Reduce/Enlarge button, you can reduce or enlarge the size

of a copied image from 25% to 400% when you copy original documents

from the scanner glass, or from 25% to 100% from the ADF.

To select from the predefined copy sizes:

1Press Reduce/Enlarge.

2Press Reduce/Enlarge or the Scroll buttons until the size setting

you want appears and press Enter.

To scale the copy by directly entering the scale rate:

1Press Reduce/Enlarge.

2Press Reduce/Enlarge or the Scroll buttons until Custom appears

and press Enter.

3Enter the scale rate and press Enter to save the selection.

Note

When you make a reduced copy, black lines may appear at the

bottom of your copy.

Changing the default copy settings

The copy options, including darkness, original type, copy size, and

number of copies, can be set to those most frequently used. When you

copy a document, the default settings are used unless they have been

changed by using the corresponding buttons on the control panel.

1Press Copy.

2Press Menu until Copy Setup appears on the bottom line of the

display and press Enter.

3Press Enter when Change Default appears.

4Press the Scroll buttons until the setup option you want appears

and press Enter.

5Press the Scroll buttons until the setting you want appears and

press Enter.

6Repeat steps 4 through 5, as needed.

7Press Stop/Clear to return to Standby mode.

Note

While you are setting copy options, pressing Stop/Clear

cancels the changed settings and restores the defaults.

Using special copy features

You can use the following copy features:

Collation

2-up or 4-up copying

You can set the machine to sort the copy job. For

example, if you make 2 copies of a 3 page original,

one complete 3 page document will print followed by a

second complete document.

1Press Copy.

2Load originals face up into the ADF.

For details about loading an original, see

page 5.1.

3Enter the number of copies using the number

keypad.

4Press Menu until Copy Feature appears on the

bottom line of the display and press Enter.

5Press

Enter

when Copy Collation appears.

6Press the Scroll buttons to select Yes.

7Press Enter or Start to begin copying.

One complete document will print followed by the

second complete document.

Your machine can print 2 or 4 original images reduced

to fit onto one sheet of paper.

1Press Copy.

2Load originals face up in the ADF.

For details about loading an original, see

page 5.1.

3Press Menu until Copy Feature appears on the

bottom line of the display and press Enter.

4Press the Scroll buttons until 2-Up or 4-Up

appears and press Enter.

5Press the Scroll buttons to select Yes.

6Press Enter or Start to begin copying.

Note

You cannot adjust the copy size using the

Reduce/Enlarge button for making a 2- or 4-

up copy.

1 2

3 4

1 2

2-up copying

4-up copying

6.3 <

Copying>

ID card copying

Your machine can print 2-sided originals on one sheet

of A4-, Letter-, Legal-, Folio-, Executive-, B5-, A5-, or

A6-sized paper.

When you copy using this feature, the machine prints

one side of the original on the upper half of the paper

and the other side on the lower half without reducing

the size of the original. This feature is helpful for

copying a small-sized item, such as a name card.

This copy feature is available only when you place

originals on the scanner glass.

1Press Copy.

2Place a single original face down on the scanner

glass.

For details about loading an original, see

page 5.1.

3Press Menu until Copy Feature appears on the

bottom line of the display and press Enter.

4Press the Scroll buttons until ID Copy appears

and press Enter.

Place Front Side and Press[Start] appears on

the display.

5Press Enter or Start.

Your machine begins scanning the front side and

shows Place Back Side and Press[Start].

6Open the scanner lid and turn the original over.

Note

If you press Stop/Clear or if no buttons

are pressed for approximately

30 seconds, the machine cancels the

copy job and returns to Standby mode.

7Press Start to begin copying.

Note

If the original is larger than the printable area,

some portions may not be printed.

Poster copying

Your machine can print an image onto 9 sheets of

paper (3x3). You can paste the printed pages together

to make one poster-sized document.

This copy feature is available only when you place

originals on the scanner glass.

1Press Copy.

2Place a single original face down on the scanner

glass.

For details about loading an original, see

page 5.1.

3Press Menu until Copy Feature appears on the

bottom line of the display and press Enter.

4Press the Scroll buttons until Poster Copy

appears and press Enter.

5Press the Scroll buttons to select Yes.

6Press Enter or Start to begin copying.

Note

You cannot adjust the copy size using the

Reduce/Enlarge button when making a

poster.

Your original is divided into

9 portions. Each portion is scanned

and printed one by one in the

following order:

6.4 <

Copying>

Clone copying

Erasing background images

You can set the machine to print an image without its background. This

copy feature removes the background color and can be helpful when

copying an original containing color in the background, such as a

newspaper or a catalog.

1Press Copy.

2Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

3Press Menu until Copy Feature appears on the bottom line of the

display and press Enter.

4Press the Scroll buttons until Erase Bkgd. appears and press

Enter.

5Press the Scroll buttons to select On and press Enter.

6Press Stop/Clear to return to Standby mode.

7Enter the number of copies using the number keypad.

8Press Start to begin copying.

Your machine can print multiple image copies from the

original document on a single page. The number of

images is automatically determined by the original

image and paper size.

This copy feature is available only when you place

originals on the scanner glass.

1Press Copy.

2Place a single original face down on the scanner

glass.

For details about loading an original, see

page 5.1.

3Press Menu until Copy Feature appears on the

bottom line of the display and press Enter.

4Press the Scroll buttons until Clone Copy

appears and press Enter.

5Press the Scroll buttons to select Yes.

6Press Enter or Start to begin copying.

Note

You cannot adjust the copy size using the

Reduce/Enlarge button while making a

clone copy.

Copying on both sides of paper

By using the Duplex button on your machine, you can set the machine to

image on both sides of paper.

1Press Duplex.

2Press the

Scroll

buttons until the binding option you want appears.

•Off: Prints in Normal mode.

•1->2Side Short: Prints pages to be read by flipping like a note

pad.

•1->2Side Long: Prints pages to be read like a book.

3Press Enter to save your selection.

If the mode is enabled, the Duplex button is backlit.

4Start copying a document.

Setting copy timeout

You can set the time the machine waits before it restores the default copy

settings, if you do not start copying after changing them on the control

panel.

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press Enter when Machine Setup appears.

3Press the Scroll buttons until Timeout appears and press Enter.

4Press the Scroll buttons until the time setting you want appears.

Selecting Off means that the machine does not restore the default

settings until you press Start to begin copying, or Stop/Clear to

cancel.

5Press Enter to save your selection.

6Press Stop/Clear to return to Standby mode.

1->2Side Short1->2Side Long

7.1 <

Basic printing>

7 Basic printing

This chapter explains common printing tasks.

Printing a document

Your machine allows you to print from various Windows, Macintosh, or

Linux applications. The exact steps for printing a document may vary

depending on the application you use.

For details about printing, see the Software Section.

Canceling a print job

If the print job is waiting in a print queue or print spooler, such as the

printer group in Windows, delete the job as follows:

1Click the Windows Start menu.

2For Windows 2000, select Settings and then Printers.

For Windows XP/2003, select Printers and Faxes.

For Windows Vista, select Control Panel > Hardware and Sound

>Printers.

3Double-click the Xerox Phaser 3300MFP PCL 6 or Xerox Phaser

3300MFP PS icon.

4From the Document menu, select Cancel.

Note

You can also access this window by simply double-clicking the

printer icon at the bottom right corner of the Windows desktop.

You can also cancel the current job by pressing Stop/Clear on the control

panel.

8.1 <

Scanning>

8 Scanning

Scanning with your machine lets you turn pictures and text into digital files

that can be stored on your computer. Then you can fax or email the files,

upload them to your website, or use them to create projects that you can

print.

This chapter includes:

• Scanning basics

• Scanning to an application using a local connection

• Scanning using a network connection

• Changing the settings for each scan job

• Changing the default scan settings

• Setting up Address Book

Scanning basics

Your machine offers the following ways to scan an image using a local

connection:

• Via one of the preset imaging applications. Scanning an image

launches the selected application, enabling you to control the

scanning process. See the next section.

• Via the Windows Images Acquisition (WIA) driver. See the Software

Section.

• To a portable USB memory device, if inserted into the USB memory

port on your machine. See page 11.1.

Also, you can send scanned images to several destinations using a

network connection:

• To your networked computer via the Network Scan program. You can

scan an image from the machine, if network-connected, to the

computer where the Network Scan program is running.

• To Email. You can send the scanned image as an attachment to an

email. See page 8.4.

• To an FTP file server: You can scan an image and upload it to an FTP

server. See page 8.4.

• To a computer networked via SMB (NetBEUI)a protocol: You can scan

an image and send it to a shared folder on an SMB server. See

page 8.5.

a. A network protocol provided by Microsoft Corporation for Windows network

systems.

Scanning to an application using a local

connection

1Make sure that your machine and computer are turned on and

properly connected to each other.

2Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

3Press Scan.

Ready to Scan appears on the top line of the display.

4Press the Scroll buttons until Scan to Appl. appears on the bottom

line of the display and press Enter.

5Press the Scroll buttons until the application you want to use

appears and press Enter.

•Microsoft Paint: Sends the scanned image to Microsoft Paint.

•Email: Sends the scanned image to your default email program on

your computer. A new message window opens with the image

attached.

•My Document: Saves the scanned image in the default folder, My

Documents, on your computer.

•OCR: Sends the scanned image to the OCR program for text

recognition.

Note

You can add more TWAIN-compliant software for scanning,

such as Adobe Photoshop, from the Printer Settings

Utility. See the Software Section.

6On the selected application, adjust the scan settings and begin

scanning. For details, please refer to the application user guide.

8.2 <

Scanning>

Scanning using a network connection

If you have connected your machine to a network and set up network

parameters correctly, you can scan and send images over the network.

Preparing for network scanning

Before using your machine’s network scanning features, you need to

configure the following settings depending on your scan destination:

• Adding the machine to the Network Scan program for scanning to a

network client

• Registering as an authorized user for scanning to Email, FTP, or SMB

• Setting up an account for scanning to Email

• Setting up FTP servers for scanning to FTP

• Setting up SMB servers for scanning to SMB

Adding the machine to the Network Scan program

First, install the Network Scan program. See the Software Section.

To scan images from your machine to your computer through the

network, you need to register the machine as an authorized network

scanner in the Network Scan program.

1In Windows, select Start Programs Xerox Network Printer

Utilities Network Scan Network Scan.

The Xerox Network Scan Manager window opens.

2Click the Add Device button or double-click the Add Device icon.

3Click Next.

4Select Browse for a scanner. (recommended), or select Connect

to this scanner. and enter the IP address of your machine.

5Click Next.

A list of the scanners on your network appears.

6Select your machine from the list and enter a name, user ID, and

PIN (Personal Identification Number) for the machine.

7Click Next.

8Click Finish.

Your machine is added to the Network Scan program and you can

now scan images through the network.

Note

You can change the scanner properties of your machine and the

scan settings from the Xerox Network Scan Manager window.

Click Properties and set the options in each tab.

Notes

• For the scanner name, the model name of your machine is

automatically entered, but can be changed.

• You can enter an ID of up to 8 characters. The first character

must be a letter.

• The PIN must be 4 digits.

Registering authorized users

To use an FTP server or SMB server, or to send an email, you need to

users.

1Enter your machine’s IP address as the URL in a browser and click

Go to access the web site of your machine.

Note

The IP address can be found on the Network Info. page in

Menu System Setup Report.

2Click Properties E-mail User Authentication.

3Enable User Authentication. Check the Enable Auth User box.

4Check the Enable Guest Account box to allow guest access. If this

option is enabled, then enter a Guest Login Name and a Guest

Password from 4-10 digits that can be used by the guest account to

access the feature.

5Click the Add button to add new accounts.

6Enter a User Name, a Auth ID,Password and Email address for

each account desired. Your machine can hold up to 2000 accounts.

Note

From the control panel on your machine, verify the user

correctly registered.

1 Press Scan.

2 Press the Scroll buttons until Scan to Email appears on the

bottom line of the display. Then press Enter.

3 The machine will prompt for a Login. Enter a valid My login

ID,Password, and Destination Email.

4 The machine will open the email service. If an invalid set of

credentials was entered the Phaser MFP will return Scan.

Setting up an e-mail account

To scan and send an image as an email attachment, you need to set up

network parameters using CentreWare IS.

1Enter your machine’s IP address as the URL in a browser and click

Go to access the web site of your machine.

2Click Machine Settings and E-mail Setup.

3Select IP Address or Host Name.

4Enter the IP address in dotted decimal notation or as a host name.

5Enter the server port number, from 1 to 65535.

The default port number is 25.

6Put a check mark in SMTP Requires Authentication to require

authentication.

7Enter the SMTP server login name and password.

8.3 <

Scanning>

Setting up an FTP server

To use an FTP server, you need to set up parameters for access to FTP

servers using CentreWare IS.

1Enter your machine’s IP address as the URL in a browser and click

Go to access the web site of your machine.

2Click Machine Settings and FTP Setup.

3Click Server List.

4Click Add.

5Select the index number, from 1 to 20.

6Enter a name in Alias for the Setup for the corresponding Server

List entry. This name will be displayed on your machine.

7Select IP Address or Host Name.

8Enter the server address in dotted decimal notation or as a host

name.

9Enter the server port number, from 1 to 65535.

The default port number is 21.

10 Put a check mark in Anonymous if you want to allow the FTP

server to be accessed by unauthorized persons.

By default, this is unchecked.

11 Enter the login name and password.

12 Enter the location the scanned image will be stored. This is the

location you have entered in the step 6.

13 Click Apply.

Setting up an SMB server

To use an SMB server, you need to set up parameters for access to SMB

servers using CentreWare IS.

1Enter your machine’s IP address as the URL in a browser and click

Go to access the web site of your machine.

2Click Machine Settings and SMB Setup.

3Click Server List.

4Click Add.

5Select the index number, from 1 to 20.

6Enter a name in Alias for the Setup for the corresponding Server

List entry. This name will be displayed on your machine.

7Select IP Address or Host Name.

8Enter the server address in dotted decimal notation or as a host

name.

9Enter the server port number, from 1 to 65535.

The default port number is 139.

10 Enter the share name of the server.

11 Put a check mark in Anonymous if you want to allow the SMB

server to be accessed by unauthorized persons.

By default, this is unchecked.

12 Enter the login name and password.

13 Enter the domain name of the SMB server.

14 Enter the location the scanned image will be stored. This is the

location you have entered in the step 6.

15 Click Apply.

Scanning to a network client

Network client allows you to remotely scan an original from your network-

connected machine to your computer in JPEG, TIFF, or PDF file format.

Scanning

1Make sure that your machine and the computer are connected to a

network and Network Scan is running on the computer.

2Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

3Press Scan.

4Press the Scroll buttons until NetScan appears on the bottom line

of the display and press Enter.

5Enter the ID you have set in the Xerox Network Scan Manager

window and press Enter.

6Enter the PIN you have set in the Xerox Network Scan Manager

window and press Enter.

7If the scan destination is folder type, press the Scroll buttons until

the scan setting option you want appears and press Enter. Or,

press Start to immediately start scanning using the default settings.

•Scan Size: Sets the image size.

•Original Type: Sets the original document’s type.

•Resolution: Sets the image resolution.

•Scan Color: Sets the color mode.

•Scan Format: Sets the file format in which the image is to be

saved. If you select TIFF or PDF, you can select to scan multiple

pages.

If the scan destination is application type, go to the step 11.

8Press the Scroll buttons until the desired status appears and press

Enter.

9Press Start to start scanning.

8.4 <

Scanning>

Your machine begins scanning the original to the computer where

the program is running.

10 Press the Scroll buttons until the application you want appears and

press Enter. Scanning is started.

Setting network scan timeout

If the Network Scan program on your computer does not send a refresh

request and does not scan a job within a specified timeout period, your

machine cancels the scan job. You can change this timeout setting as

needed.

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press Enter when Machine Setup appears.

3Press the Scroll buttons until NetScanTimeout appears and press

Enter.

4Enter the desired timeout value and press Enter.

The change will be broadcast over the network and will apply to all

clients connected to the network.

5Press Stop/Clear to return to Standby mode.

Scanning to Email

You can scan and send an image as an email attachment. You first need

to set up your email account in CentreWare IS. See page 8.2.

Before scanning, you can set the scan options for your scan job. See

page 8.5.

1Make sure that your machine is connected to a network.

2Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

3Press Scan.

4Press the Scroll buttons until Scan to Email appears on the bottom

line of the display and press Enter.

5Enter the recipient’s email address and press Enter.

If you have set up Address Book, you can use a speed button or a

speed email or group email number to retrieve an address from

memory. See page 8.5.

6To enter additional addresses, press Enter when Yes appears and

repeat step 5.

To continue to the next step, press the Scroll buttons to select No

and press Enter.

7If the display asks if you want to send the email to your account,

press the Scroll buttons to select Yes or No and press Enter.

Note

This prompt does not appear if you have activated the

Send To Self option in the email account setup.

8Enter an email subject and press Enter.

9Press the Scroll buttons until the file format you want appears and

press Enter or Start.

The machine begins scanning and then sends the email.

10 If the machine asks if you want to log off your account, press the

Scroll buttons to select Yes or No and press Enter.

11 Press Stop/Clear to return to Standby mode.

Scanning to an FTP server

You can scan an image and then upload it to an FTP server. You need to

set up parameters for access to FTP servers from CentreWare IS. See

page 8.3.

Before scanning, you can set the scan options for your scan job. See

page 8.5.

1Make sure that your machine is connected to a network.

2Load originals face up into the ADF or place a single original on the

scanner glass.

For details about loading an original, see page 5.1.

3Press Scan.

4Press the Scroll buttons until Scan to FTP appears on the bottom

line of the display and press Enter.

5Press the Scroll buttons until the FTP server you want appears and

press Enter or Start.

6Press the Scroll buttons until the file type you want appears and

press Enter or Start.

The machine begins scanning and then sends the file to the

specified server.

8.5 <

Scanning>

Scanning to an SMB server

You can scan an image and then send it to an SMB server. You need to

set up parameters for access to SMB servers from CentreWare IS. See

page 8.3.

Before scanning, you can set the scan options for your scan job. See

page 8.5.

1Make sure that your machine is connected to a network.

2Load originals face up into the ADF or place a single original on the

scanner glass.

For details about loading an original, see page 5.1.

3Press Scan.

4Press the Scroll buttons until Scan to SMB appears on the bottom

line of the display and press Enter.

5Press the Scroll buttons until the SMB server you want appears and

press Enter or Start.

6Press the Scroll buttons until the file format you want appears and

press Enter or Start.

The machine begins scanning and then sends the file to the

specified server.

Changing the settings for each scan job

Your machine provides you with the following setting options to allow you

to customize your scan jobs.

•Scan Size: Sets the image size.

•Original Type: Sets the original document’s type.

•Resolution: Sets the image resolution.

•Scan Color: Sets the color mode.

•Scan Format: Sets the file format in which the image is to be saved. If

you select TIFF or PDF, you can select to scan multiple pages.

Depending on the selected scan type, this option may not appear.

To customize the settings before starting a scan job:

1Press Scan.

2Press Menu until Scan Feature appears on the bottom line of the

display and press Enter.

3Press the Scroll buttons until the scan type you want appears and

press Enter.

4Press the Scroll buttons until the scan setting option you want

appears and press Enter.

5Press the Scroll buttons until the desired status appears and press

Enter.

6Repeat steps 4 and 5 to set other setting options.

7When you have finished, press Stop/Clear to return to Standby

mode.

Changing the default scan settings

To avoid having to customize the scan settings for each job, you can set

up default scan settings for each scan type.

1Press Scan.

2Press Menu until Scan Setup appears on the bottom line of the

display and press Enter.

3Press Enter when Change Default appears.

4Press the Scroll buttons until the scan type you want appears and

press Enter.

5Press the Scroll buttons until the scan setting option you want

appears and press Enter.

6Press the Scroll buttons until the desired status appears and press

Enter.

7Repeat steps 5 and 6 to change other settings.

8To change the default settings for other scan types, press Exit and

repeat from step 4.

9Press Stop/Clear to return to Standby mode.

Setting up Address Book

You can set up Address Book with the email addresses you use

frequently via CentreWare IS and then easily and quickly enter email

addresses by entering the location numbers assigned to them in

Address book.

Registering speed email numbers

1Enter your machine’s IP address as the URL in a browser and click

Go to access the web site of your machine.

2Click Machine Settings and Local Address Book.

3Click Add.

4Select a location number and enter the user name and e-mail

address you want.

5Click Apply.

Note

You can also click Import and obtain your address book from

your computer.

8.6 <

Scanning>

Configuring group email numbers

1Enter your machine’s IP address as the URL in a browser and click

Go to access the web site of your machine.

2Click Machine Settings and Group Address Book.

3Click Add.

4Select a group number and enter the group name you want.

5Select speed email numbers that will be included in the group.

6Click Apply.

Retrieving global email addresses from the LDAPa

server

You can use not only local addresses stored in your machine's memory

but also ones in the LDAP server. To use the global addresses, configure

the LDAP server first via CentreWare IS as following:

1Enter your machine’s IP address as the URL in a browser and click

Go to access the web site of your machine.

2Click Machine Settings and LDAP Server Setup.

3Select IP Address or Host Name.

4Enter the IP address in dotted decimal notation or as a host name.

5Enter the server port number, from 1 to 65535.

The default port number is 389.

6Click Add.

a. LightWeight Directory Access Protocol: An Internet protocol that email and

other programs use to look up information from a server.

Using Address Book entries

To retrieve an email address, use the following ways:

Speed email numbers

When you are prompted to enter a destination address while sending an

email, enter the speed email number at which you stored the address you

want.

• For a one-digit speed email location, press and hold the

corresponding digit button from the number keypad.

• For a two- or three-digit speed email location, press the first digit

button(s) and then hold down the last digit button.

You can also press the speed buttons at which you stored the address

you want.

You can also search through memory for an entry by pressing Address

Book. See page 8.7.

Group email numbers

To use a group email entry, you need to search for and select it from

memory.

When you are prompted to enter a destination address while sending an

email, press Address Book. See page 8.7.

Global email addresses

To use a global email addresses in the LDAP server, you need to search

for and select it from memory.

When you are prompted to enter a destination address while sending an

email, press Address Book.

See

page 8.7.

8.7 <

Scanning>

Searching Address Book for an entry

There are two ways to search for an address in memory. You can either

scan from A to Z sequentially or search by entering the first letters of the

name associated with the address.

Searching sequentially through memory

1If necessary, press Scan.

2Press Address Book until Search&Send appears on the bottom

line of the display and press Enter.

3Press the Scroll buttons until the number category you want

appears and press Enter.

4Press Enter when All appears.

5Press the Scroll buttons until the name and address you want

appears. You can search upwards or downwards through the entire

memory in alphabetical order.

Searching with a particular first letter

1If necessary press Scan.

2Press Address Book until Search&Send appears on the bottom

line of the display and press Enter.

3Press the Scroll buttons until the number category you want

appears and press Enter.

4Press the Scroll buttons until ID appears and press Enter.

5Enter the first few letters of the name you want and press Enter.

6Press the Scroll buttons until the name you want appears and press

Enter.

Printing Address Book

You can check your Address Book settings by printing a list.

1Press Address Book until Print appears on the bottom line of the

display.

2Press Enter. A list showing your speed button settings, and the

speed/group email entries print out.

9.1 <

Faxing>

9 Faxing

This chapter gives you information about using your machine as a fax

machine.

This chapter includes:

Sending a fax

• Setting the fax header

• Adjusting the document settings

• Sending a fax automatically

• Sending a fax manually

• Confirming a transmission

• Automatic redialing

• Redialing the last number

Receiving a fax

• Selecting the paper tray

• Changing receiving modes

• Receiving automatically in Fax mode

• Receiving manually in Tel mode

• Receiving automatically in Ans/Fax mode

• Receiving manually using an extension telephone

• Receiving faxes using DRPD mode

• Receiving in secure receiving mode

• Receiving faxes in memory

• Printing received faxes on both sides of paper

Other ways to fax

• Sending a fax to multiple destinations

• Sending a delayed fax

• Sending a priority fax

•Forwarding faxes

• Sending a Fax from a PC

Sending a fax

Setting the fax header

In some countries, you are required by law to indicate your fax number

on any fax you send. The Machine ID, containing your telephone number

and name or company name, will be printed at the top of each page sent

from your machine.

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press Enter when Machine Setup appears.

3Press Enter when Machine ID appears.

4Enter your name or the company name using the number keypad.

You can enter alphanumeric characters using the number keypad,

and include special symbols by pressing the 0 button.

For details on how to enter alphanumeric characters, see page 2.3.

5Press Enter to save the ID.

6Press the Scroll buttons until Machine Fax No. appears and press

Enter.

7Enter your fax number using the number keypad and press Enter.

8Press Stop/Clear to return to Standby mode.

Adjusting the document settings

Before starting a fax, change the following settings according to your

original’s status to get the best quality.

Resolution

The default document settings produce good results when using typical

text-based originals. However, if you send originals that are of poor

quality, or contain photographs, you can adjust the resolution to produce

a higher quality Fax.

1Press Resolution.

2Press Resolution or the Scroll buttons until the option you want

appears.

3Press Enter to save your selection.

9.2 <

Faxing>

Recommended resolution settings for different original document types

are described in the table below:

Note

The resolution setting is applied to the current fax job. To

change the default setting, see page 10.2.

Darkness

You can select the default contrast mode to fax your originals lighter or

darker.

1Press Fax.

2Press Menu, and then Enter when Fax Feature appears on the

bottom line of the display.

3Press Enter when Lighten/Darken appears.

4Press the Scroll buttons until the option you want appears and

press Enter.

5Press Stop/Clear to return to Standby mode.

Note

The darkness setting is applied to the current fax job. To change

the default setting, see page 10.2.

Mode Recommended for:

Standard Originals with normal sized characters.

Fine Originals containing small characters or thin lines or

originals printed using a dot-matrix printer.

Super Fine Originals containing extremely fine detail. Super

Fine mode is enabled only if the machine with

which you are communicating also supports the

Super Fine resolution.

Photo Fax Originals containing shades of gray or photographs.

Color Fax Originals with colors. Sending a color fax is enabled

only if the machine with which you are

communicating supports color fax reception and

you send the fax manually. In this mode, memory

transmission is not available.

Sending a fax automatically

1Press

Fax

2Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

Ready to Fax appears on the top line of the display.

3Adjust the resolution and the darkness to suit your fax needs.

4Enter the receiving fax machine’s number.

You can use speed buttons, speed dial numbers, or group dial

numbers. For details about storing and searching for a number, see

page 10.2.

5Press Start.

6If an original is placed on the scanner glass, select Yes to add

another page. Load another original and press Enter.

7When you have finished, select No at the Another Page? prompt.

After the number is dialed, the machine begins sending the fax

when the receiving fax machine answers.

Note

When you want to cancel a fax job, press Stop/Clear at any

time while sending.

Sending a fax manually

1Press

Fax

2Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

3Adjust the resolution and the darkness to suit your fax needs. See

page 9.1.

4Press Manual Dial. You hear a dial tone.

5Enter the receiving fax machine’s number.

You can use speed buttons, speed dial numbers, or group dial

numbers. For details about storing and searching for a number, see

page 10.2.

6Press Start when you hear a high-pitched fax signal from the

remote fax machine.

Note

When you want to cancel a fax job, press Stop/Clear at any

time while sending.

Notes

• For memory transmission, Super Fine

mode is not available. The resolution

setting is automatically changed to Fine.

• When your machine is set to Super Fine

resolution and the fax machine with

which you are communicating does not

support Super Fine resolution, the

machine transmits using the highest

resolution mode supported by the other

fax machine.

9.3 <

Faxing>

Confirming a transmission

When the last page of your original has been sent successfully, the

machine beeps and returns to Standby mode.

When something goes wrong while sending your fax, an error message

appears on the display. For a list of error messages and their meanings,

see page 14.7. If you receive an error message, press Stop/Clear to

clear the message and try to send the fax again.

You can set your machine to print a confirmation report automatically

each time sending a fax is completed. For further details, see page 10.1.

Automatic redialing

When the number you have dialed is busy or there is no answer when you

send a fax, the machine automatically redials the number every three

minutes, up to seven times according to the factory default settings.

When the display shows Retry Redial?, press Enter to redial the number

without waiting. To cancel the automatic redialing, press Stop/Clear.

To change the time interval between redials and the number of redial

attempts. See page 10.1.

Redialing the last number

To redial the number you called last:

1Press Redial/Pause.

2When an original is loaded in the ADF, the machine automatically

begins to send.

If an original is placed on the scanner glass, select Yes to add

another page. Load another original and press Enter. When you

have finished, select No at the Another Page? prompt.

Receiving a fax

Selecting the paper tray

After loading the print media for fax output, you have to select the paper

tray you will use for the fax reception.

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press the Scroll buttons until Paper Setup appears and press

Enter.

3Press the Scroll buttons until Paper Source appears and press

Enter.

4Press the Scroll buttons until Fax Tray appears and press Enter.

5Press the Scroll buttons until the paper tray you want appears and

press Enter.

6Press Stop/Clear to return to Standby mode.

Changing receiving modes

1Press Fax.

2Press Menu until Fax Setup appears on the bottom line of the

display and press Enter.

3Press the Scroll buttons until Receiving appears and press Enter.

4Press Enter when Receive Mode appears.

5Press the Scroll buttons until the fax reception mode you want

appears.

•In Fax mode, the machine answers an incoming fax call and

immediately goes into the fax reception mode.

•In Tel mode, you can receive a fax by pressing Manual Dial and

then Start. You can also pick up the handset of the extension

phone and then press the remote receive code. See page 9.4.

•In Ans/Fax mode, an answering machine attached to your

machine answers an incoming call, and the caller can leave a

message on the answering machine. If the fax machine senses a

fax tone on the line, the machine automatically switches to Fax

mode to receive the fax. See page 9.4.

•In DRPD mode, you can receive a call using the Distinctive Ring

Pattern Detection (DRPD) feature. Distinctive Ring is a telephone

company service which enables an user to use a single telephone

line to answer several different telephone numbers. For further

details, see page 9.4.

6Press Enter to save your selection.

9.4 <

Faxing>

7Press Stop/Clear to return to Standby mode.

Receiving automatically in Fax mode

Your machine is preset to Fax mode at the factory. When you receive a

fax, the machine answers the call on a specified number of rings and

automatically receives the fax.

To change the number of rings, see page 10.1.

Receiving manually in Tel mode

You can receive a fax call by pressing Manual Dial and then pressing

Start when you hear a fax tone from the remote machine.

The machine begins receiving a fax and returns to Standby mode when

the reception is completed.

Receiving manually using an extension

telephone

This features works best when you are using an extension telephone

connected to the EXT socket on the back of your machine. You can

receive a fax from someone you are talking to on the extension telephone

without going to the fax machine.

When you receive a call on the extension phone and hear fax tones,

press the keys 9 on the extension phone. The machine receives the

fax.

Press the buttons slowly in sequence. If you still hear the fax tone from

the remote machine, try pressing 9 once again.

9 is the remote receive code preset at the factory. The first and the

last asterisks are fixed, but you can change the middle number to

whatever you wish. For details about changing the code, see page 10.1.

Notes

• When the memory is full, the printer can no longer receive any

incoming fax. Secure free memory to resume by removing data

stored in the memory.

• To use the Ans/Fax mode, attach an answering machine to the

EXT socket on the back of your machine.

• If you do not want other people to view your received

documents, you can use secure receiving mode. In this mode,

all of the received faxes are stored in memory. For further

details, see page 9.5.

Receiving automatically in Ans/Fax mode

To use this mode, you must attach an answering machine to the EXT

socket on the back of your machine.

If the caller leaves a message, the answering machine stores the

message as it would normally. If your machine detects a fax tone on the

line, it automatically starts to receive the fax.

Receiving faxes using DRPD mode

Distinctive Ring is a telephone company service which enables a user to

use a single telephone line to answer several different telephone

numbers. The particular number someone uses to call you is identified by

different ringing patterns, which consist of various combinations of long

and short ringing sounds. This feature is often used by answering

services who answer telephones for many different clients and need to

know which number someone is calling in on to properly answer the

phone.

Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax

machine can learn the ring pattern you designate to be answered by the

fax machine. Unless you change it, this ringing pattern will continue to be

recognized and answered as a fax call, and all other ring patterns will be

forwarded to the extension telephone or answering machine plugged into

the EXT socket. You can easily suspend or change DRPD at any time.

Before using the DRPD option, Distinctive Ring service must be installed

on your telephone line by the telephone company. To set up DRPD, you

will need another telephone line at your location, or someone available to

dial your fax number from outside.

To set up the DRPD mode:

1Press Fax.

2Press Menu until Fax Setup appears on the bottom line of the

display and press

Enter

3Press the Scroll buttons until Receiving appears and press

Enter

4Press the Scroll buttons until DRPD Mode appears and press

Enter

Waiting Ring appears on the display.

Notes

• If you have set your machine to Ans/Fax mode and your

answering machine is switched off, or no answering machine is

connected to EXT socket, your machine automatically goes

into Fax mode after a predefined number of rings.

• If your answering machine has a user-selectable ring counter,

set the machine to answer incoming calls within 1 ring.

• If you are in Tel mode (manual reception) when the answering

machine is connected to your machine, you must switch off the

answering machine, or the outgoing message from the

answering machine will interrupt your phone conversation.

9.5 <

Faxing>

5Call your fax number from another telephone. It is not necessary to

place the call from a fax machine.

6When your machine begins to ring, do not answer the call. The

machine requires several rings to learn the pattern.

When the machine completes learning, the display shows

Completed DRPD Setup.

If the DRPD setup fails, Error DRPD Ring appears. Press Enter

when DRPD Mode appears and start over from step 4.

7Press Stop/Clear to return to Standby mode.

When the DRPD feature is set up, the DRPD option is available for the

receiving mode setting. To receive faxes in DRPD mode, you need to set

the menu to DRPD.

Receiving in secure receiving mode

You may need to prevent your received faxes from being accessed by

unauthorized people. You can turn on secure receiving mode to restrict

printing of received faxes when the machine is unattended. In secure

receiving mode, all incoming faxes go into memory. When the mode is

deactivated, any stored faxes are printed.

Activating secure receiving mode

1Press Fax.

2Press Menu and then press Enter when Fax Feature appears on

the bottom line of the display.

3Press the Scroll buttons until Secure Receive appears and press

Enter.

4Press the Scroll buttons until On appears and press Enter.

5Enter a four-digit password you want to use and press Enter.

Note

You can activate secure receiving mode without setting a

password, but cannot protect your faxes.

6Re-enter the password to confirm it and press Enter.

7Press Stop/Clear to return to Standby mode.

When a fax is received in secure receiving mode, your machine stores it

in memory and shows Secure Receive to let you know that there is a fax

received.

Notes

• DRPD must be set up again if you re-assign your fax number,

or connect the machine to another telephone line.

• After DRPD has been set up, call your fax number again to

verify that the machine answers with a fax tone. Then have a

call placed to a different number assigned to that same line to

be sure the call is forwarded to the extension telephone or

answering machine plugged into the EXT socket.

Printing received faxes

1Access the Secure Receive menu by following steps 1 through 3 in

“Activating secure receiving mode”.

2Press the Scroll buttons until Print appears and press Enter.

3Enter the four-digit password and press Enter.

The machine prints all of the faxes stored in memory.

Deactivating secure receiving mode

1Access the Secure Receive menu by following steps 1 through 3 in

“Activating secure receiving mode”.

2Press the Scroll buttons until Off appears and press Enter.

3Enter the four-digit password and press Enter.

The mode is deactivated and the machine prints all faxes stored in

memory.

4Press Stop/Clear to return to Standby mode.

Receiving faxes in memory

Since your machine is a multi-tasking device, it can receive faxes while

you are making copies or printing. If you receive a fax while you are

copying or printing, your machine stores incoming faxes in its memory.

Then, as soon as you finish copying or printing, the machine

automatically prints the fax.

9.6 <

Faxing>

Printing received faxes on both sides of paper

By using the Duplex button on your machine, you can set the machine to

print received faxes on both sides of paper.

1Press Duplex.

2Press the Scroll buttons until the binding option you want appears.

•Off: Prints in Normal mode.

•1->2Side Short: Prints pages to be read by flipping like a note

pad.

•1->2Side Long: Prints pages to be read like a book.

3Press

Enter

to save your selection.

If the mode is enabled, the Duplex button is backlit.

Other ways to fax

Sending a fax to multiple destinations

You can use the Multiple Send feature, which allows you to send a fax to

multiple locations. Originals are automatically stored in memory and sent

to a remote station. After transmission, the originals are automatically

erased from memory.

1Press Fax.

2Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

3Adjust the document resolution and darkness to suit your fax needs.

See page 9.1.

4Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

5Press the Scroll buttons until Multi Send appears and press Enter.

6Enter the number of the first receiving fax machine and press Enter.

You can use speed buttons, speed dial numbers, or group dial

numbers. For details, see page 10.2.

1->2Side Short1->2Side Long

7Enter the second fax number and press Enter.

The display asks you to enter another fax number to send the

document.

8To enter more fax numbers, press Enter when Yes appears and

repeat steps 6 and 7. You can add up to 209 destinations.

Note

You cannot use group dial numbers for another fax number.

9When you have finished entering fax numbers, select No at the

Another No.? prompt and press Enter or Start.

The original is scanned into memory before transmission. The

display shows memory capacity and the number of pages being

stored in memory.

10 If an original is placed on the scanner glass, select Yes to add

another page. Load another original and press Enter.

When you have finished, select No at the Another Page? prompt.

The machine begins sending the fax to the numbers you entered in

the order in which you entered them.

Sending a delayed fax

You can set your machine to send a fax at a later time when you will not

be present.

1Press Fax.

2Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

3Adjust the document resolution and darkness to suit your fax needs.

See page 9.1.

4Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

5Press the Scroll buttons until Delay Send appears and press

Enter.

6Enter the number of the receiving machine using the number

keypad.

You can use speed buttons, speed dial numbers, or group dial

numbers. For details, see page 10.2.

7Press Enter to confirm the number. The display asks you to enter

another fax number to which to send the document.

8To enter more fax numbers, press Enter when Yes appears and

repeat steps 6 and 7. You can add up to 10 destinations.

9.7 <

Faxing>

Note

You cannot use group dial numbers for another fax number.

9When you have finished entering fax numbers, press the Scroll

buttons to select No at the Another No.? prompt and press Enter.

10 Enter the job name you want and press Enter.

For details on how to enter alphanumeric characters, see page 2.3.

If you do not want to assign a name, skip this step.

11 Enter the time using the number keypad and press Enter or Start.

Note

If you set a time earlier than the current time, the fax will be

sent at that time on the following day.

The original is scanned into memory before transmission. The

display shows memory capacity and the number of pages being

stored in memory.

12 If an original is placed on the scanner glass, select Yes to add

another page. Load another original and press Enter.

When you have finished, select No at the Another Page? prompt.

The machine returns to Standby mode. The display reminds you

that you are in Standby mode and that a delayed fax is set.

Adding pages to a delayed fax

You can add pages to the delayed transmissions previously reserved in

your machine’s memory.

1Load the originals to be added and adjust document settings.

2Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

3Press Enter when Add Page appears.

4Press the Scroll buttons until the fax job you want appears and

press Enter.

The machine scans the original into memory and shows the total

number of pages and the number of the added pages.

Canceling a delayed fax

1Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

2Press the Scroll buttons until Cancel Job appears and press Enter.

3Press the Scroll buttons until the fax job you want appears and

press Enter.

4Press Enter when Yes appears.

The selected fax is deleted from memory.

Sending a priority fax

Using the Priority Fax feature, a high priority fax can be sent ahead of

reserved operations. The original is scanned into memory and

immediately transmitted when the current operation is finished. In

addition, priority transmission will interrupt a Multiple Send operation

between stations (i.e., when the transmission to station A ends, before

transmission to station B begins) or between redial attempts.

1Press Fax.

2Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

3Adjust the document resolution and darkness to suit your fax needs.

See page 9.1.

4Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

5Press the Scroll buttons until Priority Send appears and press

Enter.

6Enter the number of the receiving machine.

You can use speed buttons or speed dial numbers. For details, see

page 10.2.

7Press Enter to confirm the number.

8Enter the job name you want and press Enter.

The original is scanned into memory before transmission. The

display shows memory capacity and the number of pages being

stored in memory.

9If an original is placed on the scanner glass, select Yes to add

another page. Load another original and press Enter.

When you have finished, select No at the Another Page? prompt.

The machine shows the number being dialed and begins sending

the fax.

Forwarding faxes

You can forward your incoming and outgoing faxes to another fax

machine or email address.

Forwarding sent faxes to another fax machine

You can set the machine to send copies of all outgoing faxes to a

specified destination, in addition to the fax numbers you entered.

1Press Fax.

2Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

3Press the Scroll buttons until Forward appears and press Enter.

9.8 <

Faxing>

4Press Enter when Fax appears.

5Press the Scroll buttons until Send Forward appears and press

Enter.

6Press the Scroll buttons to select On and press Enter.

7Enter the number of the fax machine to which faxes are to be sent

and press Enter.

8Press Stop/Clear to return to Standby mode.

Subsequent sent faxes will be forwarded to the specified fax

machine.

Forwarding sent faxes to email address

You can set the machine to send copies of all outgoing faxes to a

specified destination, in addition to the email address you entered.

1Press Fax.

2Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

3Press the Scroll buttons until Forward appears and press Enter.

4Press the Scroll buttons until E-mail appears and press Enter.

5Press the Scroll buttons until Send Forward appears and press

Enter.

6Press the Scroll buttons to select On and press Enter.

7Enter your email address and press Enter.

8Enter the email address to which faxes are to be sent and press

Enter.

9Press Stop/Clear to return to Standby mode.

Subsequent sent faxes will be forwarded to the specified email

address.

Forwarding received faxes to another fax machine

You can set your machine to forward incoming faxes to another fax

number during a specified time period. When a fax arrives at your

machine, it is stored in memory. Then, the machine dials the fax number

that you have specified and sends the fax.

1Press Fax.

2Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

3Press the Scroll buttons until Forward appears and press Enter.

4Press Enter when Fax appears.

5Press the Scroll buttons until Rcv. Forward appears and press

Enter.

6Press the Scroll buttons until Forward appears and press Enter.

To set the machine to print out a fax when fax forwarding has been

completed, select Forward&Print.

7Enter the number of the fax machine to which faxes are to be sent

and press Enter.

8Enter the starting time and press Enter.

9Enter the ending time and press Enter.

10 Press Stop/Clear to return to Standby mode.

Subsequent received faxes will be forwarded to the specified fax

machine.

Forwarding received faxes to email address

You can set your machine to forward incoming faxes to the email address

you entered.

1Press Fax.

2Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

3Press the Scroll buttons until Forward appears and press Enter.

4Press the Scroll buttons until E-mail appears and press Enter.

5Press the Scroll buttons until Rcv. Forward appears and press

Enter.

6Press the Scroll buttons until Forward appears and press Enter.

To set the machine to print out a fax when fax forwarding has been

completed, select Forward&Print.

7Enter your email address and press Enter.

8Enter the email address to which faxes are to be sent and press

Enter.

9Press Stop/Clear to return to Standby mode.

Subsequent received faxes will be forwarded to the specified email

address.

Sending a Fax from a PC

You can send a fax from your PC without going to the multi-function

printer. To send a fax from your PC, you need to install the PC-fax

software and customize the software setting’s. See the Software

Section.

Installing PC-Fax Software

1To install the PC-Fax, insert the supplied Xerox Drivers CD.

2The CD-ROM should automatically run, and the installation window

appears.

3When the language selection window appears, select the

appropriate language and then click Install Software.

9.9 <

Faxing>

4Chose PC-Fax (if not already selected) and then click Next.

5At the next screen accept your choice by clicking Next and then

click Finish.PC-Fax is now installed.

Configuring PC Fax

1From the Start menu, select Programs or All ProgramG˧ Xerox

Phaser 3300MFPG˧GConfigure PC FaxU

2Enter your name and fax number.

3Select the address book you will use.

4Select the multi-function printer you will use by choosing Local or

Network.

5If you select Network, click Browse and search the multi-function

printer you will use.

6Click OK.

To send a PC Fax

1Open the document you want to send.

2Select Print from the File menu.

The Print window displays. It may look slightly different depending

on your application.

3Select Xerox PC-Fax from the Name drop down list box.

4Select OK.

5Compose the cover page and click Continue.

9.10 <

Faxing>

6Enter the recipients’ numbers and click Continue.

7Select the resolution and click Send Fax.

Your PC begins to send the fax data and multi-function printer sends

the fax.

Remove a

selected

phone entry

Add a new

Phone entry

10.1 <

Fax setup>

10 Fax setup

This chapter gives you information on setting up your machine for

receiving and sending faxes.

This chapter includes:

• Changing the fax setup options

• Changing the default document settings

• Printing sent fax report automatically

• Setting up Phone Book

Changing the fax setup options

Your machine provides you with various user-selectable options for

setting up the fax system. You can change the default settings for your

preferences and needs.

To change the fax setup options:

1Press Fax.

2Press Menu until Fax Setup appears on the bottom line of the

display and press Enter.

3Press the Scroll buttons to select Sending or Receiving and press

Enter.

4Press the Scroll buttons until the menu item you want appears and

press Enter.

5Press the Scroll buttons until the desired status appears or enter

the value for the option you have selected, and press Enter.

6If necessary, repeat steps 4 through 5.

7Press Stop/Clear to return to Standby mode.

Sending options

Option Description

Redial

Times

You can specify the number of redial attempts. If you

enter 0, the machine will not redial.

Redial Term Your machine can automatically redial a remote fax

machine if it was busy. You can set an interval

between attempts.

Prefix Dial You can set a prefix of up to five digits. This number

dials before any automatic dial number is started. It is

useful for accessing a PBX exchange.

ECM ModeaThis mode helps with poor line quality and makes

sure any faxes you send are sent smoothly to any

other ECM-equipped fax machine. Sending a fax

using ECM may take more time.

Receiving options

Sent Report You can set your machine to print a confirmation

report showing whether a transmission was

successful, how many pages were sent, and more.

The available options are On,Off, and On-Error,

which prints only when a transmission is not

successful.

Image TCRbYou can prevent the actual faxed material from being

included in the confirmation report for privacy or

security protection.

Dial Mode This setting may not be available depending on your

country. If you cannot reach this option, your machine

does not support this feature.

You can set the dial mode for your machine to either

tone dialing or pulse dialing. If you have a public

telephone system or a private branch exchange

(PBX) system, you may need to select Pulse.

Contact your local telephone company if you are not

sure which dial mode to use.

Note

If you select Pulse, some phone system features

might not be available. It can also take longer to dial

a fax or phone number.

a. Error Correction Mode

b. Transmission Confirmation Report

Option Description

Receive Mode You can select the default fax receiving mode.

For details on receiving faxes in each mode, see

page 9.3.

Ring to Answer You can specify the number of times the machine

rings before answering an incoming call.

Stamp Rcv

Name

This option allows the machine to automatically

print the page number, and the date and time of

reception at the bottom of each page of a

received fax.

Rcv Start Code This code allows you to initiate fax reception from

an extension phone plugged into the EXT socket

on the back of the machine. If you pick up the

extension phone and hear fax tones, enter the

code. It is preset to *9* at the factory.

Option Description

10.2 <

Fax setup>

Changing the default document settings

The fax options, including resolution and darkness, can be set to the most

frequently used modes. When you send a fax, the default settings are

used if they are not changed by using the corresponding button and

menu.

1Press Fax.

Auto

Reduction

When receiving a fax containing pages as long as

or longer than the paper loaded in the paper tray,

the machine can reduce the size of the original to

fit the size of the paper loaded in the machine.

Turn on this feature if you want to automatically

reduce an incoming page.

With this feature set to Off, the machine cannot

reduce the original to fit onto one page. The

original will be divided and printed in actual size

on two or more pages.

Discard Size When receiving a fax containing pages as long as

or longer than the paper in your machine, you can

set the machine to discard a specific length from

the end of the received fax. The machine will print

the received fax on one or more sheets of paper,

minus the data that would have been on the

specified discard segment.

When the received fax contains pages larger than

the paper in your machine, and Auto Reduction

has been turned on, the machine will reduce the

fax to fit on the existing paper, and nothing will be

discarded.

Junk Fax Setup Using this feature, the system will not accept

faxes sent from remote stations whose numbers

are stored in the memory as junk fax numbers.

This feature is useful for blocking any unwanted

faxes.

When you turn on this feature, you can access

the following options to set junk fax numbers.

•Add: allows you to set up to 10 fax numbers.

•Delete: allows you to delete the desired junk

fax number.

•Delete All: allows you to delete all junk fax

numbers.

DRPD ModeaThis mode enables a user to use a single

telephone line to answer several different

telephone numbers. In this menu, you can set the

machine to recognize which ring patterns to

answer. For details about this feature, see

page 9.4.

a. Distinctive Ring Pattern Detection

Option Description 2Press Menu until Fax Setup appears on the bottom line of the

display and press Enter.

3Press the Scroll buttons until Change Default appears and press

Enter.

4Press Enter when Resolution appears.

5Press the Scroll buttons until the resolution you want appears and

press Enter.

6Press the Scroll buttons until Lighten/Darken appears and press

Enter.

7Press the Scroll buttons until the darkness you want appears and

press Enter.

8Press Stop/Clear to return to Standby mode.

Printing sent fax report automatically

You can set the machine to print a report with detailed information about

the previous 50 communication operations, including time and dates.

1Press Fax.

2Press Menu until Fax Setup appears on the bottom line of the

display and press Enter.

3Press the Scroll buttons until Auto Report appears and press

Enter.

4Press the Scroll buttons until On appears and press Enter.

5Press Stop/Clear to return to Standby mode.

Setting up Phone Book

You can set up Phone Book with the fax numbers you use most

frequently. Your machine provides you with the following features for

setting up Phone Book:

• Speed buttons

• Speed/Group dial numbers

Note

Before beginning to store fax numbers, make sure that your

machine is in Fax mode.

Speed buttons

The 15 speed buttons on the control panel lets you store frequently-used

fax numbers. You will be able to enter a fax number with the touch of a

button. By utilizing the 16-30 button, you can store up to 30 numbers on

the speed buttons.

There are two ways to assign numbers to speed buttons. Examine the

procedures below and use the appropriate way which you prefer:

10.3 <

Fax setup>

Registering after pressing a speed button

1Press Fax.

2Press one of the speed buttons.

3Press Enter when Yes appears.

4Enter the name you want and press Enter.

For details on how to enter alphanumeric characters, see page 2.3.

5Enter the fax number you want to store and press Enter.

Registering after entering a number first

1Press Fax.

2Enter the fax number you want to store.

3Press one of the speed buttons.

4Press Enter when Yes appears.

Note

If you press a speed button already assigned, the display

asks if you want to overwrite. Press Enter to confirm Yes

and continue. To start over with another speed button,

select No.

5Enter the name you want and press Enter.

For details on how to enter alphanumeric characters, see page 2.3.

6Press Enter to confirm the number.

Using speed buttons

When you are prompted to enter a fax number while sending a fax:

• To retrieve a number from speed buttons 1 to 15, press the

corresponding speed button and press Enter.

• To retrieve a number from speed buttons 16 to 30, press 16-30 and

then the corresponding speed button, and press Enter.

Speed dial numbers

You can store up to 240 frequently-used fax numbers in speed dial

numbers.

Registering a speed dial number

1Press Fax.

2Press Address Book until New&Edit appears on the bottom line of

the display and press Enter.

3Press Enter when Speed Dial appears.

4Enter a speed dial number between 0 and 239 and press Enter.

If an entry is already stored in the number you choose, the display

shows the name to allow you to change it. To start over with another

speed dial number, press Exit.

5Enter the name you want and press Enter.

For details on how to enter alphanumeric characters, see page 2.3.

6Enter the fax number you want and press Enter.

7Press Stop/Clear to return to Standby mode.

Editing speed dial numbers

1Press Address Book until New&Edit appears on the bottom line of

the display and press Enter.

2Press Enter when Speed Dial appears.

3Enter the speed dial number you want to edit and press Enter.

4Change the name and press Enter.

5Change the fax number and press Enter.

6Press Stop/Clear to return to Standby mode.

Using speed dial numbers

When you are prompted to enter a destination number while sending a

fax, enter the speed dial number at which you stored the number you

want.

• For a one-digit (0-9) speed dial number, press and hold the

corresponding digit button on the number keypad.

• For a two- or three-digit speed dial number, press the first digit

button(s) and then hold down the last digit button.

You can also search through memory for an entry by pressing Address

Book. See page 10.4.

Group dial numbers

If you frequently send the same document to several destinations, you

can group these destinations and set them under a group dial number.

You can then use a group dial number to send a document to all of the

destinations within the group. You can set up to 200 (0 through 199)

group dial numbers using the destination’s existing speed dial numbers.

Registering a group dial number

1Press Fax.

2Press Address Book until New&Edit appears on the bottom line of

the display and press Enter.

3Press the Scroll buttons until Group Dial appears and press Enter.

4Enter a group dial number between 0 and 199 and press Enter.

5Enter a speed dial number and press Enter.

6Press Enter when Yes appears.

7Repeat steps 5 and 6 to include other speed dial numbers into the

group.

10.4 <

Fax setup>

8When you have finished, press the Scroll buttons to select No at

the Another No.? prompt and press Enter.

9Press Stop/Clear to return to Standby mode.

Editing a group dial number

You can delete a specific entry from a group or add a new number to the

selected group.

1Press Address Book until New&Edit appears on the bottom line of

the display and press Enter.

2Press the Scroll buttons until Group Dial appears and press Enter.

3Enter the group dial number you want to edit and press Enter.

4Enter the speed dial number you want to add or delete and press

Enter.

If you entered a new speed dial number, Add? appears.

If you enter a speed dial number stored in the group, Delete?

appears.

5Press Enter to add or delete the number.

6Press Enter when Yes appears to add or delete more numbers and

repeat from step 4.

7When you have finished, press the Scroll buttons to select No at

the Another No.? prompt and press Enter.

8Press Stop/Clear to return to Standby mode.

Using group dial numbers

To use a group dial entry, you need to search for and select it from

memory.

When you are prompted to enter a fax number while sending a fax, press

Address Book. See below.

Searching Phone Book for an entry

There are two ways to search for a number in memory. You can either

scan from A to Z sequentially, or you can search by entering the first

letters of the name associated with the number.

Searching sequentially through the memory

1If necessary, press Fax.

2Press Address Book until Search&Dial appears on the bottom line

of the display and press Enter.

3Press the Scroll buttons until the number category you want

appears and press Enter.

4Press Enter when All appears.

5Press the Scroll buttons until the name and number you want

appears. You can search upwards or downwards through the entire

memory in alphabetical order.

Searching with a particular first letter

1If necessary, press Fax.

2Press Address Book until Search&Dial appears on the bottom line

of the display and press Enter.

3Press the Scroll buttons until the number category you want

appears and press Enter.

4Press the Scroll buttons until ID appears and press Enter.

5Enter the first few letters of the name you want and press Enter.

6Press the Scroll buttons until the name you want appears and press

Enter.

Deleting a Phone Book entry

You can delete entries in Phone Book one by one.

1Press Address Book until Delete appears on the bottom line of the

display and press Enter.

2Press the Scroll buttons until the number category you want

appears and press Enter.

3Press the Scroll buttons until the searching method you want

appears and press Enter.

Select Search All to search for an entry by scanning through all

entries in Phone Book.

Select Search ID to search for an entry by the first few letters of the

name.

4Press the Scroll buttons until the name you want appears and press

Enter.

Or, enter the first letters and press Enter. Press the Scroll buttons

until the name you want appears and press Enter.

5Press Enter.

6Press Enter when Yes appears to confirm the deletion.

7Press Stop/Clear to return to Standby mode.

Printing Phone Book

You can check your Phone Book settings by printing a list.

1Press Address Book until Print appears on the bottom line of the

display.

2Press Enter. A list showing your speed button settings, and speed

dial and group dial entries prints out.

11.1 <

Using USB flash memory>

11 Using USB flash memory

This chapter explains how to use a USB memory device with your

machine.

This chapter includes:

• About USB memory

• Plugging in a USB memory device

• Scanning to a USB memory device

• Printing from a USB memory device

• Backing up data

• Managing USB memory

About USB memory

USB memory devices are available with a variety of memory capacities

to give you more room for storing documents, presentations, downloaded

music and videos, high resolution photographs, or whatever other files

you want to store or move.

You can do the following on your machine using a USB memory device:

• Scan documents and save them on a USB memory device.

• Print data stored on a USB memory device.

• Back up Address Book/Phone Book entries and the system settings

of your machine.

• Restore backup files to the machine’s memory.

• Format the USB memory device.

• Check the available memory space.

Plugging in a USB memory device

The USB memory port on the front of your machine is designed for

USB V1.1 and USB V2.0 memory devices. Your machine supports USB

memory devices with capacity of up to 512 MB.

You must use only an authorized USB memory device with an A plug type

connector.

Use only a metal/shielded

USB memory device.

Note

There are two USB plug types.

Insert a USB memory device into the USB memory port on the front of

your machine.

Scanning to a USB memory device

You can scan a document and save the scanned image onto a USB

memory device. There are two ways of doing this: you can scan to the

device using the default settings, or you can customize your own scan

settings.

Scanning

1Insert a USB memory device into the USB memory port on your

machine.

2Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

3Press Scan.

4Press Enter when Scan to USB appears on the bottom line of the

display.

Cautions

• Do not remove the USB memory device while the machine is in

operation, or writing to or reading from USB memory. This may

damage your machine.

• If your USB memory device has certain features, such as

security settings and password settings, your machine may not

automatically detect it. For details about these features, see

the device’s User Guide.

11.2 <

Using USB flash memory>

5Press Enter or Start when USB appears.

Your machine begins scanning the original, and then asks if you

want to scan another page.

6Press Enter when Yes appears to scan more pages. Load an

original and press Start.

Otherwise, press the Scroll buttons to select No and press Enter.

After scanning is complete, you can remove the USB memory device

from the machine.

Customizing Scan to USB

You can specify image size, file format, or color mode for each scanning

to USB job.

1Press Scan.

2Press Menu until Scan Feature appears on the bottom line of the

display and press Enter.

3Press Enter when USB Memory appears.

4Press the Scroll buttons until the setting option you want appears

and press Enter.

You can set the following options:

•Scan Size: Sets the image size.

•Original Type: Sets the original document’s type.

•Resolution: Sets the image resolution.

•Scan Color: Sets the color mode.

•Scan Format: Sets the file format in which the image is to be

saved. When you select TIFF or PDF, you can select to scan

multiple pages.

5Press the Scroll buttons until the desired status appears and press

Enter.

6Repeat steps 4 and 5 to set other setting options.

7When you have finished, press Stop/Clear to return to Standby

mode.

Printing from a USB memory device

You can directly print files stored on a USB memory device. You can print

TIFF, BMP, JPEG, PDF, and PRN files.

Direct Print option supported file types:

• PRN: PCL 6 compatible.

• PRN files can be created by selecting the Print to file check box when

you print a document. The document will be saved as a PRN file,

rather than printed on paper. Only PRN files created in this fashion

can be printed directly from USB memory.

See the Software Section to learn how to create a PRN file.

• BMP: BMP Uncompressed

• TIFF: TIFF 6.0 Baseline

• JPEG: JPEG Baseline

• PDF: PDF 1.4 and below

To print a document from a USB memory device:

1Insert a USB memory device into the USB memory port on your

machine. If one has already been inserted, press

USB Print

Your machine automatically detects the device and reads data

stored on it.

2Press the Scroll buttons until the folder or file you want appears and

press Enter.

If you see D in the front of a folder name, there are one or more

folders in the selected folder.

3If you selected a file, skip to the next step.

If you selected a folder, press the Scroll buttons until the file you

want appears.

4Press Enter,Start, or USB Print to start printing the selected file.

5If you selected a TIFF, BMP, or JPEG file in step 2, press the Scroll

buttons to select the number of copies to be printed or enter the

number and press Enter.

After printing the file, the display asks if you want to print another

job.

6Press Enter when Yes appears to print another job, and repeat from

step 2.

Otherwise, press the Scroll buttons to select No and press Enter.

7Press Stop/Clear to return to Standby mode.

11.3 <

Using USB flash memory>

Printing on both sides of paper

By using the Duplex button on your machine, you can set the machine to

print documents on both sides of paper.

1Press Duplex.

2Press the Scroll buttons until the binding option you want appears.

•Off: Prints in Normal mode.

•1->2Side Short: Prints pages to be read by flipping like a note

pad.

•1->2Side Long: Prints pages to be read like a book.

3Press Enter to save your selection.

If the mode is enabled, the Duplex button is backlit.

Backing up data

Data in the machine’s memory can be accidentally erased due to power

failure or storage failure. Backup helps you protect your Address Book/

Phone Book entries and the system settings by storing them as backup

files on a USB memory device.

Backing up data

1Insert the USB memory device into the USB memory port on your

machine.

2Press Menu until System Setup appears on the bottom line of the

display and press Enter.

3Press Enter when Machine Setup appears.

4Press the Scroll buttons until Export Setting appears and press

Enter.

5Press the Scroll buttons until the option you want appears.

•Address Book: Backs up all Address Book/Phone Book entries.

•Setup Data: Backs up all system settings.

6Press Enter to begin backing up the data.

The data is backed up to the USB memory.

7Press Stop/Clear to return to Standby mode.

1->2Side Short1->2Side Long

Restoring data

1Insert the USB memory device on which the backup data is stored in

to the USB memory port.

2Press Menu until System Setup appears on the bottom line of the

display and press Enter.

3Press Enter when Machine Setup appears.

4Press the Scroll buttons until Import Setting appears and press

Enter.

5Press the Scroll buttons until the data type you want appears and

press Enter.

6Press the Scroll buttons until the file containing the data you want to

restore appears and press Enter.

7Press Enter when Yes appears to restore the backup file to the

machine.

8Press Stop/Clear to return to Standby mode.

Managing USB memory

You can delete image files stored on a USB memory device one by one

or all at once by reformatting the device.

Caution

After deleting files or reformatting a USB memory device, files

cannot be restored. Therefore, confirm that you no longer need

the data before deleting it.

Deleting an image file

1Insert the USB memory device into the USB memory port on your

machine.

2Press Scan.

3Press Enter when Scan to USB appears on the bottom line of the

display.

4Press the Scroll buttons until File Manage appears and press

Enter.

5Press Enter when Delete appears.

6Press the Scroll buttons until the folder or file you want appears and

press Enter.

Note

If you see D in the front of a folder name, there are one or

more folders in the selected folder.

If you selected a file, the display shows the size of the file for about

2 seconds. Go to the next step.

11.4 <

Using USB flash memory>

If you selected a folder, press the Scroll buttons until the file you

want to delete appears and press Enter.

7Press Enter when Yes appears to confirm your selection.

8Press Stop/Clear to return to Standby mode.

Formatting a USB memory device

1Insert the USB memory device into the USB memory port on your

machine.

2Press Scan.

3Press Enter when Scan to USB appears on the bottom line of the

display.

4Press the

Scroll

buttons until File Manage appears and press

Enter.

5Press the

Scroll

buttons until Format appears and press Enter.

6Press Enter when Yes appears to confirm your selection.

7Press Stop/Clear to return to Standby mode.

Viewing the USB memory status

You can check the amount of memory space available for scanning and

saving documents.

1Insert the USB memory device into the USB memory port on your

machine.

2Press Scan.

3Press Enter when Scan to USB appears on the bottom line of the

display.

4Press the Scroll buttons until Check Space appears and press

Enter.

The available memory space appears on the display.

5Press Stop/Clear to return to the Standby mode.

12.1 <

Ordering supplies and accesso-

12 Ordering supplies and

accessories

This chapter provides information on purchasing print cartridges and

accessories available for your machine.

Print cartridges

When the toner runs out, you can order the following types of print

cartridges for your machine:

Type Yielda

a. Declared yield value in accordance with ISO/IEC 19752.

Part number

Standard yield 4,000 pages 106R01411

High yield 8,000 pages 106R01412

Accessories

You can purchase and install accessories to enhance your machine’s

performance and capacity.

The following accessories are available for your machine:

Note

The Phaser 3300MFP comes with 64 MB of on-board memory

and a 32 MB DIMM. To expand the memory of your machine,

you must remove the existing DIMM and purchase a larger one.

How to purchase

To order Xerox-authorized supplies or accessories, contact your local

Xerox dealer or the retailer where you purchased your machine, or visit

www.xerox.com/office/support and select your product name or

number for information on calling for technical support.

Accessory Description Part number

Optional tray If you are experiencing

frequent paper supply

problems, you can

attach an additional 250

sheet tray. You can print

documents on various

sizes and types of print

materials.

097N01693

Memory

DIMM

Extends your machine’s

memory capacity.

• 256 MB: 097S03761

13.1 <

Maintenance>

13 Maintenance

This chapter provides information for maintaining your machine and the

print cartridge.

This chapter includes:

• Printing reports

• Clearing memory

• Cleaning your machine

• Maintaining the print cartridge

• Maintenance Parts

• Managing your machine from the website

• Checking the machine’s serial number

Printing reports

Your machine can provide various reports with useful information you will

need. The following reports are available:

Report/List Description

Configuration This list shows the status of the user-selectable

options. You may print this list to confirm your

changes after changing settings.

Address Book This list shows all of the fax numbers and email

addresses currently stored in the machine’s

memory.

Send Report This report shows the fax number, the number of

pages, the elapsed time of the job, the

communication mode, and the communication

results for a particular fax job.

You can set up your machine to automatically

print a transmission confirmation report after

each fax job. See page 10.1.

Sent Report This report shows information on the faxes and

emails you have recently sent.

You can set the machine to automatically print

this report every 50 communications. See

page 10.2.

Fax Rcv Report This report shows information on the faxes you

have recently received.

Schedule Jobs This list shows the documents currently stored

for delayed faxes along with the starting time and

type of each operation.

JunkFax Report This list shows the fax numbers specified as junk

fax numbers. To add or delete numbers to or

from this list, access the Junk Fax Setup menu.

Printing a report

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press the

Scroll

buttons until Report appears and press Enter.

3Press the Scroll buttons until the report or list you want to print

appears and press Enter.

To print all reports and lists, select All Report.

4Press Enter when Yes appears to confirm printing.

The selected information prints out.

Other available reports

Your machine prints the following reports automatically or depending on

your setting.

•Multi-communication Report: prints automatically after sending

faxes from more than one location.

•Power Failure Report: prints out automatically when power is

restored after a power failure if any data loss occurs due to the power

failure.

Network Info. This list shows information on your machine’s

network connection and configuration.

NetScan Report This report shows information for the Network

Scan records including IP address, time and

date, the number of pages scanned, and results.

This report is automatically printed every

50 network scan jobs.

User Auth List This list shows authorized users who are allowed

to use the email function.

Report/List Description

13.2 <

Maintenance>

Clearing memory

You can selectively clear information stored in your machine’s memory.

Caution

Before clearing the memory, make sure that all fax jobs have

been completed, or you will lose those jobs.

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press the Scroll buttons until Clear Setting appears and press

Enter.

3Press the Scroll buttons until the item you want to clear appears.

4Press Enter when Yes appears.

5Press Enter again to confirm clearing.

6Repeat steps 3 through 5 to clear another item.

7Press Stop/Clear to return to Standby mode.

Options Description

All Settings Clears all of the data stored in memory and

resets all of your settings to the factory default.

Fax Setup Restores all of the fax options to the factory

default.

Copy Setup Restores all of the copy options to the factory

default.

Scan Setup Restores all of the scan options to the factory

default.

System Setup Restores all of the system options to the

factory default.

Network Restores all of the network options to the

factory default.

Address Book Clears all of the fax number and email address

entries stored in memory.

Sent Report Clears all records of sent faxes and emails.

Fax Rcv

Report

Clears all records of received faxes.

NetScan

Report

Clears the information on network scan

sessions in memory.

Cleaning your machine

To maintain print and scan quality, follow the cleaning procedures below

each time the print cartridge is replaced or if print and scan quality

problems occur.

Caution

Cleaning the cabinet of the machine with cleaning materials

containing large amounts of alcohol, solvent, or other strong

substances can discolor or distort the cabinet.

Cleaning the outside

Clean the cabinet of the machine with a soft lint-free cloth. You can

dampen the cloth slightly with water, but be careful not to let any water

drip onto or into the machine.

Cleaning the inside

During the printing process, paper, toner, and dust particles can

accumulate inside the machine. This buildup can cause print quality

problems, such as toner specks or smearing. Cleaning the inside of the

machine clears or reduces these problems.

1Turn the machine off and unplug the power cord. Wait for the

machine to cool down.

2Open the front cover and pull the print cartridge out. Set it on a clean

flat surface.

Cautions

• To prevent damage to the print cartridge, do not expose it to

light for more than a few minutes. Cover it with a piece of

paper, if necessary.

• Do not touch the green surface underside of the print cartridge.

Use the handle on the cartridge to avoid touching this area.

13.3 <

Maintenance>

3With a dry lint-free cloth, wipe away any dust and spilled toner from

the print cartridge area and the print cartridge cavity.

Caution

While cleaning the inside of the machine, be careful not to touch

the transfer roller, located underneath the print cartridge. Oil

from your fingers can cause image quality problems.

4Locate the long strip of glass (LSU) inside the top of the cartridge

compartment, and gently swab the glass to see if dirt turns the white

cotton black.

5Reinsert the print cartridge and close the front cover.

6Plug in the power cord and turn the machine on.

Cleaning the scan unit

Keeping the scan unit clean helps ensure the best possible copies. We

suggest that you clean the scan unit at the start of each day and during

the day, as needed.

1Slightly dampen a soft lint-free cloth or paper towel with water.

2Open the scanner lid.

3Wipe the surface of the scanner glass and ADF glass until it is clean

and dry.

4Wipe the underside of the scanner lid and white sheet until it is

clean and dry.

5Close the scanner lid.

Maintaining the print cartridge

Print cartridge storage

To get the most from the print cartridge, keep the following guidelines in

mind:

• Do not remove the print cartridge from its package until ready for use.

• Do not refill the print cartridge. The machine warranty does not cover

damage caused by using a refilled cartridge.

• Store print cartridges in the same environment as your machine.

• To prevent damage to the print cartridge, do not expose it to light for

more than a few minutes.

1white sheet

2ADF glass

3scanner lid

4scanner glass

13.4 <

Maintenance>

Expected cartridge life

The life of the print cartridge depends on the amount of toner that print

jobs require. When printing text at ISO 19752 5% coverage, a new print

cartridge lasts an average of either 8,000 or 4,000 pages. (The original

print cartridge supplied with the machine lasts an average of 4,000

pages.) The actual number may also be different depending on the print

density of the pages you print on, and the number of pages may be

affected by operating environment, printing interval, media type, and

media size. If you print a lot of graphics, you may need to change the

cartridge more often.

Redistributing toner

When the print cartridge is near the end of its life:

• White streaks or light printing occurs.

•Toner Low appears on the display.

If this happens, you can temporarily reestablish print quality by

redistributing the remaining toner in the cartridge. In some cases, white

streaks or light printing will still occur even after you have redistributed the

toner.

1Open the front cover.

2Pull the print cartridge out.

3Thoroughly roll the cartridge 5 or 6 times to distribute the toner

evenly inside the cartridge.

Note

If toner gets on your clothing, wipe it off with a dry cloth and

wash clothing in cold water. Hot water sets toner into fabric.

Caution

Do not touch the green underside of the print cartridge. Use

the handle on the cartridge to avoid touching this area.

4Hold the print cartridge by the handle and slowly insert the cartridge

into the opening in the machine.

Tabs on the sides of the cartridge and corresponding grooves within

the machine will guide the cartridge into the correct position until it

locks into place completely.

5Close the front cover. Make sure that the cover is securely closed.

Replacing the print cartridge

When the print cartridge is completely empty:

•Toner Empty appears on the display.

• The machine stops printing. Incoming faxes are saved in memory.

At this stage, the print cartridge needs to be replaced. For order

information for print cartridges, see page 12.1.

13.5 <

Maintenance>

Note

You can set the machine to disregard the Toner Empty

message and to continue printing. See page 13.5.

1Open the front cover.

2Pull the print cartridge out.

3Remove the new print cartridge from its bag.

4Remove the packing tape and roll the cartridge 5 or 6 items to

distribute the toner.

Thoroughly roll the cartridge to assure maximum copies per

cartridge. Save the box and the plastic bag for shipping.

Note

If toner gets on your clothing, wipe it off with a dry cloth and

wash clothing in cold water. Hot water sets toner into fabric.

Caution

Do not touch the green underside of the print cartridge. Use

the handle on the cartridge to avoid touching this area.

5Hold the print cartridge by the handle and slowly insert the cartridge

into the opening in the machine.

Tabs on the sides of the cartridge and corresponding grooves within

the machine will guide the cartridge into the correct position until it

locks into place completely.

6Close the front cover. Make sure that the cover is securely closed.

Cleaning the drum

If there are streaks or spots on your print, the OPC drum of the print

cartridge may require cleaning.

1Before starting the cleaning procedure, make sure that paper is

loaded in the machine.

2Press Menu until System Setup appears on the bottom line of the

display and press Enter.

3Press the Scroll buttons until Maintenance appears and press

Enter.

4Press Enter when Clean Drum appears.

The machine prints out a cleaning page. Toner particles on the drum

surface are affixed to the paper.

If the problem remains, repeat steps 1 through 4.

Printing continuously when the Toner Empty

message appears

When the print cartridge is nearly empty, the machine shows the Toner

Empty message and stops printing. You can set the machine to disregard

this message when it appears and to continue printing, even though print

quality is not optimal.

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press the Scroll buttons until Maintenance appears and press

Enter.

3Press the Scroll buttons until Ignore Toner appears and press

Enter.

4Press the Scroll buttons until the desired status appears and press

Enter.

If you select off, the received fax cannot be printed until you install a

new print cartridge. However, faxes can be received into memory as

long as it allows

5Press

Stop/Clear

to return to Standby mode.

13.6 <

Maintenance>

Clearing the Toner Empty Replace Toner message

When the Toner Empty Replace Toner message appears you can

configure not to see this message again not to disturb you.

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press the Scroll buttons until Maintenance appears and press

Enter.

3Press the Scroll buttons until CLR Empty Msg. appears and press

Enter.

4Select On and press Enter.

5Now the Toner Empty Replace Toner message does not appear

but the Replace Toner message will remain for reminding you that

the new cartridge needs to be installed for quality.

Caution

Once you have selected On, this setting will be permanently

written to the memory of the print cartridge, and this menu will

be removed from the Maintenance menu.

Maintenance Parts

To avoid print quality and paper feed problems resulting from worn parts

and to maintain your printer in top working condition the following items

will need to be replaced at the specified number of pages or when the life

span of each item has expired.

Xerox highly recommends that an authorized service provider, dealer or

the retailer where you bought printer performs this maintenance activity.

Items Yield (Average)

ADF rubber pad Approx. 20,000 pages

Transfer roller Approx. 70,000 pages

Fuser unit Approx. 80,000 pages

Tray rubber pad Approx. 250,000 pages

Pickup roller Approx. 150,000 pages

Checking replaceables

If you experience frequent paper jams or printing problems, check the

number of pages the machine has printed or scanned. Replace the

corresponding parts, if necessary.

The following information is available for checking the replaceable

elements of your machine:

•Total: displays the total number of pages printed.

•Toner: displays how much toner remains in the cartridge.

•Drum: displays the number of pages printed.

•Platen Scan: displays the number of pages scanned using the

scanner glass.

Note

While the following messages are appearing on the display, the

sub-menu(s) under Supplies Life can be changed:

TGInvalid TonerGG

TGNonGenuine Toner

TGReplace Toner

TGToner Exhausted

To check the replaceables:

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press the Scroll buttons until Maintenance appears and press

Enter.

3Press the Scroll buttons until Supplies Life appears and press

Enter.

4Press the Scroll buttons until the item you want appears and press

Enter.

5If you selected to print a supply information page, press Enter to

confirm.

6Press Stop/Clear to return to Standby mode.

13.7 <

Maintenance>

Replacing the ADF rubber pad

You will need to replace the ADF rubber pad when there seems to be a

consistent problem with paper pickup or when its specified yield is

reached.

1Open the ADF cover.

2Rotate the bushing on the right end of the ADF roller toward the

ADF and remove the roller from the slot.

3Remove the ADF rubber pad from the ADF, as shown.

4Insert a new ADF rubber pad into place.

1bushing

2ADF roller

1ADF rubber pad

5Align the left end of the ADF roller with the slot and push the right

end of the roller into the right slot. Rotate the bushing on the right

end of the roller toward the document input tray.

6Close the ADF cover.

Managing your machine from the website

If you have connected your machine to a network and set up TCP/IP

network parameters correctly, you can manage the machine via Xerox’s

CentreWare IS, an embedded web server. Use CentreWare IS to:

• View the machine’s device information and check its current status.

• Change TCP/IP parameters and set up other network parameters.

• Change the printer properties.

• Set the machine to send email notifications to let you know the

machine’s status.

• Get support for using the machine.

To access CentreWare IS:

1Start a web browser, such as Internet Explorer, from Windows.

2Enter the machine IP address (http://xxx.xxx.xxx.xxx) in the address

field and press the Enter key or click Go.

Your machine’s embedded website opens.

13.8 <

Maintenance>

Checking the machine’s serial number

When you call for service or register as a user on the Xerox website, the

machine’s serial number may be required.

You can check the serial number by taking the following steps:

1Press Menu until System Setup appears on the bottom line of the

display and press Enter.

2Press the Scroll buttons until Maintenance appears and press

Enter.

3Press the Scroll buttons until Serial Number appears and press

Enter.

4Check your machine’s serial number.

5Press Stop/Clear to return to Standby mode.

14.1 <

Troubleshooting>

14 Troubleshooting

This chapter gives helpful information for what to do if you encounter an

error.

This chapter includes:

• Clearing document jams

• Clearing paper jams

• Understanding display messages

• Print cartridge-related messages

• Solving other problems

Clearing document jams

When an original jams while passing through the ADF, Document Jam

appears on the display.

Caution

To avoid tearing the document, pull out the jammed document

gently and slowly.

1Remove any remaining pages from the ADF.

2Open the ADF cover.

1ADF cover

3Pull the jammed paper gently out of the ADF.

Note

If you do not see the paper in this area, refer to Roller misfeed.

See page 14.2.

4Close the ADF cover. Then load the removed pages, if any, back into

the ADF.

Note

To prevent document jams, use the scanner glass for thick, thin, or

mixed paper-type originals.

14.2 <

Troubleshooting>

Roller misfeed

1Open the scanner lid.

2Grasp the misfed paper, and remove the paper from the feed area

by carefully pulling it to the right using both hands.

3Close the scanner lid. Then load the removed pages back into the

ADF.

Clearing paper jams

When a paper jam occurs, Paper Jam appears on the display. Refer to

the table below to locate and clear the paper jam.

Caution

To avoid tearing the paper, pull out the jammed paper gently

and slowly. Follow the instructions in the following sections to

clear the jam.

Message Location of jam Go to

[Paper Jam 0]

Open/Close Door

In the paper feed area (tray 1,

optional tray 2, or multi-

purpose tray)

below and

page 14.3

[Paper Jam 1]

Open/Close Door

In the fuser area or around the

print cartridge

page 14.3

[Paper Jam 2]

Check Inside

In the paper exit area page 14.4

[Duplex Jam 0]

Check Inside

In the duplex unit page 14.5

[Duplex Jam 1]

Check Inside

Between the duplex unit and

fuser area

page 14.6

1scanner lid

In tray 1

1Open and close the front cover. The jammed paper is automatically

ejected from the machine.

If the paper does not exit, go to the next step.

2Pull tray 1 open.

3Remove the jammed paper by gently pulling it straight out.

If the paper does not move when you pull, or if you do not see the

paper in this area, check the fuser area around the print cartridge.

See page 14.3.

4Insert tray 1 into the machine until it snaps into place. Printing

automatically resumes.

14.3 <

Troubleshooting>

In the optional tray 2

1Pull the optional tray 2 open.

2Remove the jammed paper from the machine.

If the paper does not move when you pull, or if you do not see the

paper in this area, stop and go to step 3.

3Pull the tray 1 half.

4Pull the paper straight up and out.

5Insert the trays back into the machine. Printing automatically resumes.

In the multi-purpose tray

1If the paper is not feeding properly, remove and reload the paper into

the machine.

2Open and close the front cover to resume printing.

In the fuser area or around the print cartridge

Note

The fuser area is hot. Take care when removing paper from the

machine.

1Open the front cover and pull the print cartridge out, lightly pushing it

down.

14.4 <

Troubleshooting>

2Remove the jammed paper by gently pulling it straight out.

3Replace the print cartridge and close the front cover. Printing

automatically resumes.

In the paper exit area

1Open and close the front cover. The jammed paper is automatically

ejected from the machine.

2Gently pull the paper out of the output tray.

If you do not see the jammed paper or if there is any resistance when

you pull, stop and go to the next step.

3Open the rear cover.

4If you see the jammed paper, push the pressure lever on each side up

and remove the paper. Skip to step 9.

If you still do not see the paper, go to the next step.

5Release the white strip, the rear cover stopper, and fully open the rear

cover, as shown.

1pressure lever

1rear cover stopper

2rear cover

14.5 <

Troubleshooting>

6Unfold the duplex guide fully.

7While pushing the fuser lever to the right, open the fuser door.

1duplex guide

1fuser lever

2fuser door

8Pull the jammed paper out.

If the jammed paper does not move when you pull, push the pressure

lever on each side up to loosen the paper, and then remove it.

9Return the lever, door, stopper, and guide to their original position.

10 Close the rear cover. Printing automatically resumes.

In the duplex unit area

If the duplex unit is not inserted correctly, paper jams may occur. Make sure

that the duplex unit is inserted correctly.

Duplex Jam 0

1Pull the duplex unit out of the machine.

1pressure lever

1duplex unit

14.6 <

Troubleshooting>

2Remove the jammed paper from the duplex unit.

If the paper does not come out with the duplex unit, remove the paper

from the bottom of the machine.

Duplex Jam 1

1Open the rear cover.

2Unfold the duplex guide fully.

1duplex guide

3Pull the jammed paper out.

Tips for avoiding paper jams

By selecting the correct media types, most paper jams can be avoided.

When a paper jam occurs, follow the steps outlined on page 14.2.

• Follow the procedures on page 5.5. Ensure that the adjustable guides

are positioned correctly.

• Do not overload the tray. Ensure that the paper level is below the paper

capacity mark on the inside wall of the tray.

• Do not remove paper from the tray while your machine is printing.

• Flex, fan, and straighten paper before loading.

• Do not use creased, damp, or highly curled paper.

• Do not mix paper types in a tray.

• Use only recommended print media. See page

5.8

• Ensure that the recommended print side of print media is facing down in

the tray, or facing up in the multi-purpose tray.

• If paper jams occur frequently when you print on A5-sized paper:

Load the paper into the tray with the long edge facing the front of the tray.

In the printer properties window, set the page orientation to be rotated 90

degrees. See the Software Section.

14.7 <

Troubleshooting>

Understanding display messages

Messages appear on the Status Monitor program window or the control

panel display to indicate the machine’s status or errors. Refer to the tables

below to understand the messages’ meaning and correct the problem if

necessary. Messages and their meanings are listed in alphabetical order.

Note

When you call for service, it is very convenient to tell the service

representative the display message.

Message Meaning Suggested solutions

Authentication

Failure

The ID or password

you entered is

incorrect.

Enter the correct ID or

password.

Cancel?

Yes

Your machine’s

memory has

become full while

trying to store an

original into memory.

To cancel the fax job,

press the

Enter

button to

accept Yes.

If you want to send those

pages that have been

successfully stored,

press the

Enter

button to

accept No. You should

send the remaining

pages later, when

memory is available.

[COMM. Error] The machine has a

communication

problem.

Ask the sender to try

again.

Connection Error Connection with the

SMTP server failed.

Check the server settings

and the network cable.

Connection Failed The protocol you

have entered is not

supported or server

port is wrong.

Check the protocol or

server port.

Data Read Fail

Check USB Mem.

Time expired while

reading data.

Try again.

Data Write Fail

Check USB Mem.

Storing to the USB

memory failed.

Check the available USB

memory space.

Document Jam The loaded original

has jammed in the

ADF.

Clear the jam. See page

14.1.

Door Open The front cover or

rear cover is not

securely latched.

Close the cover until it

locks into place.

Duplex Jam 0

Check Inside

Paper has jammed

during duplex

printing.

Clear the jam. See page

14.5.

Duplex Jam 1

Open/Close Door

Paper has jammed

during duplex

printing.

Clear the jam. See page

14.6.

Enter Again You entered an

unavailable item.

Enter the correct item

again.

File Access

Denied

server was

successful.

However, access to

the file on the

network server was

denied.

Change the server

settings.

File Name Exist The file name you

have entered

already exists.

Enter a different file

name.

File Name Over

Limit

The file names you

can use are from

doc001 to doc999.

However, all file

names are used

already.

Delete unnecessary files.

File Format

Not Supported

The selected file

format is not

supported.

Use the correct file

format.

Fuser Door Open The fuser door is not

securely latched.

Open the rear cover and

close the fuser door until

it locks into place.

For the location of the

fuser door, see

page 14.5.

Global Address

Not Found

When the device is

unable to locate the

given address of the

Global server.

Check the search ID.

Global Query Size

Exceeded

This is an error

message and

displays when the

global query size

has been exceeded.

• There are too many

search results. Refine

your search by

entering more letters.

• Contact a LDAP Server

administrator.

Message Meaning Suggested solutions

14.8 <

Troubleshooting>

Global Server

Auth Failed

When there is an

authentication fail

while connecting to

the global server this

message displays.

Check the authentication

account and password.

Global Server

Comm. Error

This error message

displays when there

is a communication

error between the

global server and

the device.

• Try again.

• Contact a LDAP Server

administrator.

Global Server Not

Configured

When no global

server is configured,

this message

displays.

Check the LDAP server

configuration settings.

Global Server Not

Found

When the device is

unable to find the

Global server.

Check the LDAP server

address, The LDAP

server address is

incorrect, or the server

has failed.

Group Not

Available

You have tried to

select a group

location number

where only a single

location number can

be used, such as

when adding

locations for a

Multiple Send

operation.

Use a speed dial number

or dial a number

manually using the

number keypad.

[Incompatible] The machine has

received a fax from

which is registered

as a junk fax.

The received fax data will

be deleted.

Reconfirm junk fax setup,

see page 10.2.

Invalid Server

Address

The server address

you have entered is

invalid.

Enter the correct server

address.

Line Busy The receiving fax

machine did not

answer or the line is

already engaged.

Try again after a few

minutes.

[Line Error] Your machine

cannot connect with

the receiving fax

machine or has lost

contact because of a

problem with the

phone line.

Try again. If the problem

persists, wait an hour or

so for the line to clear

and try again.

Or, turn the ECM mode

on. See page 10.1.

Message Meaning Suggested solutions

Low Heat Error

Cycle Power

There is a problem

in the fuser unit.

Unplug the power cord

and plug it back in. If the

problem persists, please

call for service.

LSU Motor Error

Cycle Power

A problem has

occurred in the LSU

(Laser Scanning

Unit).

Unplug the power cord

and plug it back in. If the

problem persists, please

call for service.

LSU Hsync Error

Cycle Power

A problem has

occurred in the LSU

(Laser Scanning

Unit).

Unplug the power cord

and plug it back in. If the

problem persists, please

call for service.

Main Motor

Locked

There is a problem

in the main motor.

Open and then close the

front cover.

Mail Exceeds

Server Support

The mail size is

larger than the

supported size by

SMTP server.

Divide your mail or

reduce the resolution.

Memory Full The memory is full. Delete unnecessary fax

jobs and retransmit after

more memory becomes

available. Alternatively,

split the transmission into

more than one operation.

MP Tray

Paper Empty

There is no paper in

the multi-purpose

tray.

Load paper in the multi-

purpose tray. See page

5.7.

Network Error There is a problem

with the network.

Contact your network

administrator.

[No Answer] The receiving fax

machine has not

answered after

several redial

attempts.

Try again. Make sure that

the receiving machine is

operational.

Not Assigned The speed button or

speed dial number

you tried to use has

no number or email

address assigned to

it.

Enter the number or

email address manually

using the number keypad

or store the number or

address.

[No Paper]

Add Paper

The paper in the tray

has run out.

Load paper in the tray.

See page 5.5.

One Page is

Too Large

Single page data

exceeds the

configured mail size.

Reduce the resolution

and try again.

Message Meaning Suggested solutions

14.9 <

Troubleshooting>

Open Heat Error

Cycle Power

There is a problem

in the fuser unit.

Unplug the power cord

and plug it back in. If the

problem persists, please

call for service.

Operation Not

Assigned

You are in the Add

Page/Cancel Job

operation, but there

are no jobs stored.

Check the display to see

if there are any

scheduled jobs.

Over Heat Error

Cycle Power

There is a problem

in the fuser unit.

Unplug the power cord

and plug it back in. If the

problem persists, please

call for service.

Paper Jam 0

Open/Close Door

Paper has jammed

in the feeding area

of the tray.

Clear the jam. See page

14.2 and page 14.3.

Paper Jam 1

Open/Close Door

Paper has jammed

in the fuser area.

Clear the jam. See page

14.3.

Paper Jam 2

Check Inside

Paper has jammed

in the paper exit

area.

Clear the jam. See page

14.4.

Power Failure Power has turned off

then on and the

machine’s memory

has not been back

up.

The job which you were

trying to do before the

power failure must be

completely re-done.

Retry Redial? The machine is

waiting for a

specified time

interval to redial a

previously busy

station.

You can press Enter to

immediately redial, or

Stop/Clear to cancel the

redial operation.

Scanner locked The scanner module

is locked

Unlock the scanner and

press Stop/Clear.

Self Diagnostic

LSU

The LSU (Laser

Scanning Unit) in

your printer is

checking some

problems detected.

Please wait a few

minutes.

Self Diagnostic

Temperature

The engine in your

machine is checking

some problems

detected.

Please wait a few

minutes.

Send Error

(AUTH)

There is a problem

in SMTP

authentication.

Configure the

authentication setting.

Message Meaning Suggested solutions

Send Error

(DNS)

There is a problem

in DNS.

Configure the DNS

setting.

Send Error

(POP3)

There is a problem

in POP3.

Configure the POP3

setting.

Send Error

(SMTP)

There is a problem

in SMTP.

Change to the available

server.

Send Error

(Wrong Config)

There is a problem

on the network

interface card.

Configure your network

interface card correctly.

[Stop Pressed] Stop/Clear has

been pressed during

a fax transmission.

Try again.

Tray 1

Paper Empty

There is no paper in

the tray 1.

Load paper in tray 1. See

page 5.5.

Tray 2

Paper Empty

There is no paper in

the optional tray 2.

Load paper in the

optional tray 2. See page

5.5.

Message Meaning Suggested solutions

14.10 <

Troubleshooting>

Print cartridge-related messages

Message Meaning Suggested solutions

Install Toner A print cartridge is not installed. Install a print cartridge.

Invalid Toner The print cartridge you have

installed is not for your printer.

Install a Xerox-genuine print cartridge, designed for your printer.

Toner Low The print cartridge is almost

empty.

Take out the print cartridge and thoroughly shake it. By doing this, you can temporarily

reestablish printing operations.

NonGenuine Toner

Stop

The print cartridge installed is not

a genuine cartridge.

You can select either Stop or Continue. If you do not select any, the printer will work as if

Stop is selected.

If you select Stop, you cannot print until the genuine cartridge is installed. However, you

can still print any kind of reports.

If you select Continue, you can keep printing but the quality cannot be guaranteed, and the

product support is no longer provided.

If you want to change the selection, turn the printer off and on to have this message appear

again, and then re-select Stop or Continue.

NonGenuine Toner

Replace Toner1

The print cartridge installed is not

a genuine cartridge.

This message appears when you selected Stop at the NonGenuine Toner prompt.

Install a genuine print cartridge.

NonGenuine Toner

Replace Toner

The print cartridge installed is not

a genuine cartridge.

This message appears when you selected Continue at the NonGenuine Toner prompt.

Install a genuine print cartridge.

Toner Empty

Replace Toner

The toner in the cartridge has run

out.

Install a new genuine print cartridge.

You can keep printing but the quality cannot be guaranteed, and the product support is no

longer provided.

You can configure not to see the Toner Empty Replace Toner message. See page 13.6.

Replace Toner The toner in the cartridge has run

out.

This message appears when you turned off the Toner Empty Replace Toner message.

See page 13.6.

Install a new genuine print cartridge.

You can keep printing but the quality cannot be guaranteed, and the product support is no

longer provided.

Toner Exhausted

Stop

The lifespan of the print cartridge

is reached.

You can select either Stop or Continue. If you do not select any, the printer will work as if

Stop is selected.

If you select Stop, you cannot print until a genuine print cartridge is installed.

If you select Continue, you can keep printing but the quality cannot be guaranteed, and the

product support is no longer provided.

If you want to change the selection, turn the printer off and on to have this message appear

again, and then re-select Stop or Continue.

Toner Exhausted

Replace Toner1

The lifespan of the print cartridge

is reached.

This message appears when you selected Stop at the Toner Exhausted prompt.

Install a genuine print cartridge.

Toner Exhausted

Replace Toner

The lifespan of the print cartridge

is reached.

This message appears when you selected Continue at the Toner Exhausted prompt.

Install a genuine print cartridge.

14.11 <

Troubleshooting>

Solving other problems

The following chart lists some conditions that may occur and the

recommended solutions. Follow the suggested solutions until the problem

is corrected. If the problem persists, please call for service.

Paper feeding problems

Condition Suggested solutions

Paper is jammed

during printing.

Clear the paper jam. See page 14.2.

Paper sticks

together.

• Ensure that there is not too much paper in the tray.

The tray can hold up to 250 sheets of paper,

depending on the thickness of your paper.

• Make sure that you are using the correct type of

paper. See page 5.8.

• Remove paper from the tray and flex or fan the

paper.

• Humid conditions may cause some paper to stick

together.

Multiple sheets of

paper do not

feed.

• Different types of paper may be stacked in the tray.

Load paper of only one type, size, and weight.

• If multiple sheets have caused a paper jam, clear

the paper jam. See page 14.2.

Paper does not

feed into the

machine.

• Remove any obstructions from inside the machine.

• Paper has not been loaded correctly. Remove

paper from the tray and reload it correctly.

• There is too much paper in the tray. Remove

excess paper from the tray.

• The paper is too thick. Use only paper that meets

the specifications required by the machine. See

page 5.8.

• If an original does not feed into the machine, the

ADF rubber pad may require

replacement

. See

page 13.7.

The paper keeps

jamming.

• There is too much paper in the tray. Remove

excess paper from the tray. If you are printing on

special materials, use the multi-purpose tray.

• An incorrect type of paper is being used. Use only

paper that meets the specifications required by the

machine. See page 5.8.

• There may be debris inside the machine. Open the

front cover and remove the debris.

• If an original does not feed into the machine, the

ADF rubber pad may require

replacement

. See

page 13.7.

Transparencies

stick together in

the paper exit.

Use only transparencies specifically designed for

laser printers. Remove each transparency as it exits

from the machine.

Envelopes skew

or fail to feed

correctly.

Ensure that the paper guides are against both sides

of the envelopes.

Printing problems

Condition Possible cause Suggested solutions

The

machine

does not

print.

The machine is not

receiving power.

Check the power cord

connections. Check the power

switch and the power source.

The machine is not

selected as the

default printer.

Select Xerox Phaser 3300MFP

PCL 6

as your default printer in

your Windows.

Check the machine for the following:

• The front cover is not closed. Close the cover.

• Paper is jammed. Clear the paper jam. See page 14.2.

• No paper is loaded. Load paper. See page 5.5.

• The print cartridge is not installed. Install the print

cartridge.

If a system error occurs, contact your service

representative.

The connection

cable between the

computer and the

machine is not

connected properly.

Disconnect the printer cable and

reconnect it.

The connection

cable between the

computer and the

machine is defective.

If possible, attach the cable to

another computer that is working

properly and print a job. You can

also try using a different printer

cable.

The port setting is

incorrect.

Check the Windows printer

setting to make sure that the

print job is sent to the correct

port. If the computer has more

than one port, make sure that the

machine is attached to the

correct one.

The machine may be

configured

incorrectly.

Check the printer properties to

ensure that all of the print

settings are correct.

The printer driver

may be incorrectly

installed.

Repair the printer software. See

the

Software Section

The machine is

malfunctioning.

Check the display message on

the control panel to see if the

machine is indicating a system

error.

14.12 <

Troubleshooting>

The

machine

selects

materials

from the

wrong

paper

source.

The paper source

selection in the

printer properties

may be incorrect.

For many software applications,

the paper source selection is

found under the Paper tab within

the printer properties. Select the

correct paper source. See the

printer driver help screen.

A print job

extremely

slow.

The job may be very

complex.

Reduce the complexity of the

page or try adjusting the print

quality settings.

Half the

page is

blank.

The page orientation

setting may be

incorrect.

Change the page orientation in

your application. See the printer

driver help screen.

The paper size and

the paper size

settings do not

match.

Ensure that the paper size in the

printer driver setting matches the

paper in the tray.

Or, ensure that the paper size in

the printer driver setting matches

the paper selection in the

software application settings you

use.

The

machine

prints, but

the text is

wrong,

garbled, or

incomplete.

The printer cable is

loose or defective.

Disconnect the printer cable and

reconnect. Try a print job that

you have already printed

successfully. If possible, attach

the cable and the machine to

another computer and try a print

job that you know works. Finally,

try a new printer cable.

The wrong printer

driver was selected.

Check the application’s printer

selection menu to ensure that

your machine is selected.

The software

application is

malfunctioning.

Try printing a job from another

application.

The operating

system is

malfunctioning.

Exit Windows and reboot the

computer. Turn the machine off

and then back on again.

Condition Possible cause Suggested solutions

Pages

print, but

are blank.

The print cartridge is

defective or out of

toner.

Redistribute the toner, if

necessary. See page 13.4.

If necessary, replace the print

cartridge.

The file may have

blank pages.

Check the file to ensure that it

does not contain blank pages.

Some parts, such as

the controller or the

board, may be

defective.

Contact a service representative.

The

illustrations

incorrectly

in Adobe

Illustrator.

The setting in the

software application

is wrong.

Select Download as Bit Image

in the TrueType Options window

of the graphic properties and

print the document again.

The printer does not print PDF file

correctly. Some parts of graphics,

text, or illustrations are missing.

Incompatibility between the PDF

file and the Acrobat products:

Printing the PDF file as an image

may solve this problem. Turn on

Print As Image from the Acrobat

printing options.

NOTE

It will take longer to print

when you print a PDF file as an

image.

Condition Possible cause Suggested solutions

14.13 <

Troubleshooting>

If the inside of the machine is dirty or paper has been loaded improperly, you

may notice a reduction in print quality. See the table below to clear the

problem.

Condition Suggested solutions

Light or faded print

If a vertical white streak or faded area appears

on the page:

• The toner supply is low. You may be able to

temporarily extend the print cartridge life. See

page 13.4. If this does not improve the print

quality, install a new print cartridge.

• The paper may not meet paper specifications;

for example, the paper is too moist or too

rough. See page 5.8.

• If the entire page is light, the print resolution

setting is too low or the toner save mode is on.

Adjust the print resolution and turn the toner

save mode off. See the help screen of the

printer driver and page 2.4, respectively.

• A combination of faded or smeared defects

may indicate that the print cartridge needs

cleaning. See page 13.5.

• The surface of the LSU part inside the

machine may be dirty. Clean the LSU. See

page 13.2.

Toner specks

• The paper may not meet specifications; for

example, the paper is too moist or too rough.

See page 5.8.

• The transfer roller may be dirty. Clean the

inside of your machine. See page 13.2.

• The paper path may need cleaning. See page

13.2.

Dropouts

If faded areas, generally rounded, occur

randomly on the page:

• A single sheet of paper may be defective. Try

reprinting the job.

• The moisture content of the paper is uneven

or the paper has moist spots on its surface.

Try a different brand of paper. See page 5.8.

• The paper lot is bad. The manufacturing

processes can cause some areas to reject

toner. Try a different kind or brand of paper.

• If these steps do not correct the problem,

contact a service representative.

AaBbCc

Vertical lines

If black vertical streaks appear on the page:

• The drum inside the print cartridge has

probably been scratched. Remove the print

cartridge and install a new one. See

page 13.4.

If white vertical streaks appear on the page:

• The surface of the LSU part inside the

machine may be dirty. Clean the LSU. See

page 13.2.

Gray background

If the amount of background shading becomes

unacceptable:

• Change to a lighter weight paper. See

page 5.8.

• Check the machine’s environment: very dry

(low humidity) or high humidity (higher than

80% RH) conditions can increase the amount

of background shading.

• Remove the old print cartridge and install a

new one. See page 13.4.

Toner smear

• Clean the inside of the machine. See

page 13.2.

• Check the paper type and quality. See

page 5.8.

• Remove the print cartridge and install a new

one. See page 13.4.

Vertical repetitive

defects

If marks repeatedly appear on the printed side of

the page at even intervals:

• The print cartridge may be damaged. If a

repetitive mark occurs on the page, print a

cleaning sheet several times to clean the

cartridge; see page 13.5. After the printout, if

you still have the same problems, remove the

print cartridge and install a new one. See page

13.4.

• Parts of the machine may have toner on them.

If the defects occur on the back of the page,

the problem will likely correct itself after a few

more pages.

• The fusing assembly may be damaged.

Contact a service representative.

Condition Suggested solutions

AaBbC

14.14 <

Troubleshooting>

Background scatter

Background scatter results from bits of toner

randomly distributed on the printed page.

• The paper may be too damp. Try printing with

a different batch of paper. Do not open

packages of paper until necessary so that the

paper does not absorb too much moisture.

• If background scatter occurs on an envelope,

change the printing layout to avoid printing

over areas that have overlapping seams on

the reverse side. Printing on seams can cause

problems.

• If background scatter covers the entire surface

area of a printed page, adjust the print

resolution through your software application or

the printer properties.

Misformed

characters

• If characters are improperly formed and

producing hollow images, the paper stock may

be too slick. Try a different paper. See page

5.8.

• If characters are improperly formed and

producing a wavy effect, the scanner unit may

need service. For service, contact a service

representative.

Page skew

• Ensure that the paper is loaded properly.

• Check the paper type and quality. See

page 5.8.

• Ensure that the paper or other material is

loaded correctly and the guides are not too

tight or too loose against the paper stack.

Curl or wave

• Ensure that the paper is loaded properly.

• Check the paper type and quality. Both high

temperature and humidity can cause paper

curl. See page 5.8.

• Turn over the stack of paper in the tray. Also

try rotating the paper 180° in the tray.

• Try printing to the rear cover.

Condition Suggested solutions

AaBbCc

Wrinkles or creases

• Ensure that the paper is loaded properly.

• Check the paper type and quality. See

page 5.8.

• Turn over the stack of paper in the tray. Also

try rotating the paper 180° in the tray.

• Try printing to the rear cover.

Back of printouts

are dirty

Check for leaking toner. Clean the inside of the

machine. See page 13.2.

Black pages

• The print cartridge may not be installed

properly. Remove the cartridge and reinsert it.

• The print cartridge may be defective and need

replacing. Remove the print cartridge and

install a new one. See page 13.4.

• The machine may require service. Contact a

service representative.

Loose toner

• Clean the inside of the machine. See

page 13.2.

• Check the paper type and quality. See

page 5.8.

• Remove the print cartridge and install a new

one. See page 13.4.

• If the problem persists, the machine may

require service. Contact a service

representative.

Character Voids

Character voids are white areas within parts of

characters that should be solid black:

• If you are using transparencies, try another

type of transparency. Because of the

composition of transparencies, some

character voids are normal.

• You may be printing on the wrong surface of

the paper. Remove the paper and turn it

around.

• The paper may not meet paper specifications.

See page 5.8.

Condition Suggested solutions

14.15 <

Troubleshooting>

Horizontal stripes

If horizontally aligned black streaks or smears

appear:

• The print cartridge may be installed

improperly. Remove the cartridge and reinsert

it.

• The print cartridge may be defective. Remove

the print cartridge and install a new one. See

page 13.4.

• If the problem persists, the machine may

require service. Contact a service

representative.

Curl

If the printed paper is curled or paper does not

feed into the machine:

• Turn over the stack of paper in the tray. Also

try rotating the paper 180° in the tray.

• Try printing to the rear cover.

An unknown image

repetitively appears

on a next few

sheets or loose

toner, light print, or

contamination

occurs.

Your printer is probably being used at an altitude

of 2,500 m (8,200 ft) or above.

The high altitude may affect the print quality

such as loose toner or light imaging. You can set

this option through Printer Settings Utility or

Printer tab in printer driver's properties. Refer to

the Software Section for details.

Condition Suggested solutions

AaBbCc

Copying problems

Condition Suggested solutions

Copies are too light

or too dark.

Use Lighten/Darken to darken or lighten the

background of the copies.

Smears, lines,

marks, or spots

appears on copies.

• If defects are on the original, press Lighten/

Darken to lighten the background of your

copies.

• If no defects are on the original, clean the scan

unit. See page 13.3.

Copy image is

skewed.

• Ensure that the original is face down on the

scanner glass or face up in the ADF.

• Check that the copy paper is loaded correctly.

Blank copies print

out.

Ensure that the original is face down on the

scanner glass or face up in the ADF.

Image rubs off the

copy easily.

• Replace the paper in the tray with paper from a

new package.

• In high humidity areas, do not leave paper in

the machine for extended periods of time.

Frequent copy

paper jams occur.

• Fan the stack of paper, then turn it over in the

tray. Replace the paper in the tray with a fresh

supply. Check/adjust the paper guides, if

necessary.

• Ensure that the paper is the proper paper

weight. 75 g/m2 bond paper is recommended.

• Check for paper or pieces of paper remaining in

the machine after a paper jam has been

cleared.

Print cartridge

produces fewer

copies than

expected before

running out of

toner.

• Your originals may contain pictures, solids, or

heavy lines. For example, your originals may

be forms, newsletters, books, or other

documents that use more toner.

• The machine may be turned on and off

frequently.

• The scanner lid may be left open while copies

are being made.

14.16 <

Troubleshooting>

Scanning problems

Condition Suggested solutions

The scanner does

not work.

• Make sure that you place the original to be

scanned face down on the scanner glass, or

face up in the ADF.

• There may not be enough available memory

to hold the document you want to scan. Try

the Prescan function to see if that works. Try

lowering the scan resolution rate.

• Check that the USB is connected properly.

• Make sure that the USB cable is not

defective. Switch the cable with a known

good cable. If necessary, replace the cable.

• Check scan setting to make certain that the

scanner job is being sent to the correct port.

The unit scans

very slowly.

• Check if the machine is printing received

data. If so, scan the document after the

received data has been printed.

• Graphics are scanned more slowly than text.

• Communication speed slows in scan mode

because of the large amount of memory

required to analyze and reproduce the

scanned image. Set your computer to the

ECP printer mode through BIOS setting. It

will help to increase the speed. For details

about how to set BIOS, refer to your

computer user guide.

Message appears

on your computer

screen:

• “Device can't be

set to the H/W

mode you want.”

• “Port is being

used by another

program.”

•“Port is

Disabled.”

• “Scanner is busy

receiving or

printing data.

When the

current job is

completed, try

again.”

• “Invalid handle.”

• “Scanning has

failed.”

• There may be a copying or printing job in

progress. When that job is complete, try your

job again.

• The Selected port is currently being used.

Restart your computer and try again.

• The scanner driver is not installed or the

operating environment is not set up properly.

• Ensure that the machine is properly

connected and the power is on, Then restart

your computer.

• The USB cable may be improperly connected

or the power may be off.

Network Scan problems

Fax problems

Condition Suggested solutions

I cannot find a

scanned image

file.

You can check the scanned file’s destination in

the Advanced page in the Network Scan

program’s Properties screen.

I cannot find the

scanned image

file after

scanning.

• Check if the scanned file’s application is on your

computer.

• Check Send image immediately to the

specified folder using an associated default

application in the Advanced page in the

Network Scan program’s Properties screen to

open the scanned image immediately after

scanning.

I forgot my ID

and PIN.

Check your ID and PIN in the Server page in the

Network Scan

program’s Properties screen.

I cannot view

the Help file.

To view the Help file, you need to have Internet

Explorer 4 service pack 2 or above.

I cannot use the

Xerox Network

Scan Manager

Check your operating system. Supporting

operating systems are Windows 2000/XP/2003/

Vista.

Condition Suggested solutions

The machine is not

working, there is no

display and the

buttons are not

working.

• Unplug the power cord and plug it in again.

• Ensure that there is power to the electrical

outlet.

No dial tone

sounds.

• Check that the phone line is connected

properly.

• Check that the phone socket in the wall is

working by plugging in another phone.

The numbers

stored in memory

do not dial

correctly.

Make sure that the numbers are stored in

memory correctly. Print a

Phone Book

list,

referring to page 10.4.

The original does

not feed into the

machine.

• Make sure that the paper is not wrinkled and

you are putting it in correctly. Check that the

original is the right size, not too thick or thin

• Make sure that the ADF is firmly closed.

• The ADF rubber pad may need to be

replaced. See page 13.7.

14.17 <

Troubleshooting>

Faxes are not

received

automatically.

• The receiving mode should be set to Fax.

• Make sure that there is paper in the tray.

• Check to see if the display shows any error

message. If it does, clear the problem.

The machine does

not send.

• Make sure that the original is loaded in the

ADF or on the scanner glass.

•Sending should show up on the display.

• Check the fax machine you are sending to,

to see if it can receive your fax.

The incoming fax

has blank spaces

or is of poor-

quality.

• The fax machine sending you the fax may be

faulty.

• A noisy phone line can cause line errors.

• Check your machine by making a copy.

• The print cartridge may be empty. Replace

the print cartridge, referring to page 13.4.

Some of the words

on an incoming fax

are stretched.

The fax machine sending you the fax had a

temporary document jam.

There are lines on

the originals you

send.

Check your scan unit for marks and clean it.

See page 13.3.

The machine dials

a number, but a

connection with the

other fax machine

fails.

The other fax machine may be turned off, out

of paper, or cannot answer incoming calls.

Speak with the other machine operator and ask

her/him to sort out the problem.

Faxes do not store

in memory.

There may not be enough memory space to

store the fax. If the display shows the Memory

Full message, delete from memory any faxes

you no longer need and then try again to store

the fax.

Blank areas

appear at the

bottom of each

page or on other

pages, with a small

strip of text at the

top.

You may have chosen the wrong paper

settings in the user option setting. For details

about paper settings, see page 5.8.

Condition Suggested solutions Common Windows problems

Note

Refer to Microsoft Windows 2000/XP/Vista User Guide that came

with your PC for further information on Windows error messages.

Condition Suggested solutions

“File in Use”

message appears

during installation.

Exit all software applications. Remove all

software from the StartUp Group, then restart

Windows. Reinstall the printer driver.

“Error Writing to

LPTx” message

appears.

• Ensure that the cables are connected

correctly, the machine is on.

• If bi-directional communication is not turned

on in the driver, it will also cause this

message.

“General

Protection Fault”,

“Exception OE”,

“Spool32”, or

“Illegal Operation”

messages appear.

Close all other applications, reboot Windows

and try printing again.

“Fail To Print”, “A

printer timeout

error occurred.”

messages appear.

These messages may appear during printing.

Just keep waiting until the machine finishes

printing. If the message appears in standby

mode or after printing has been completed,

check the connection and/or whether an error

has occurred.

14.18 <

Troubleshooting>

Common PostScript problems

The following situations are PS language specific and may occur when

several printer languages are being used.

Note

To receive a printed or screen-displayed message when

PostScript errors occur, open the Print Options window and click

the desired selection next to the PostScript errors section.

Problem Possible Cause Solution

PostScript file

cannot be

printed.

The PostScript

driver may not be

installed correctly.

• Install the PostScript

driver, referring to the

Software Section

• Print a configuration page

and verify that the PS

version is available for

printing.

• If the problem persists,

contact a service

representative.

“Limit Check

Error” message

appears.

The print job was

too complex.

You might need to reduce

the complexity of the page or

install more memory.

A PostScript

error page

prints.

The print job may

not be PostScript.

Make sure that the print job

is a PostScript job. Check to

see whether the software

application expected a setup

or PostScript header file to

be sent to the machine.

The optional

tray 2 is not

selected in the

driver.

The printer driver

has not been

configured to

recognize the

optional tray 2.

Open the PostScript driver

properties, select the Device

Settings tab, and set the

Tray2 option of the

Installable Options section

to Installed.

Common Linux problems

Problem Possible Cause and Solution

The machine does not

• Check if the printer driver is installed in

your system. Open Unified Driver

configurator and switch to the Printers

tab in Printers configuration window to

look at the list of available printers. Make

sure that your machine is displayed on

the list. If not, please, invoke Add new

printer wizard to set up your device.

• Check if the printer is started. Open

Printers configuration and select your

machine on the printers list. Look at the

description in the Selected printer pane.

If its status contains “(stopped)” string,

please, press the Start button. After that

normal operation of the printer should be

restored. The “stopped” status might be

activated when some problems in

printing occurred. For instance, this

could be an attempt to print document

when port is claimed by a scanning

application.

• Check if the port is not busy. Since

functional components of MFP (printer

and scanner) share the same I/O

interface (port), the situation of

simultaneous access of different

“consumer” application to the same port

is possible. To avoid possible conflicts,

only one of them at a time is allowed to

gain control over the device. The other

“consumer” will encounter “device busy”

response. You should open ports

configuration and select the port

assigned to your printer. In the Selected

port pane you can see if the port is

occupied by some other application. If

this is the case, you should wait for

completion of the current job or should

press Release port button, if you are

sure that the present owner is not

functioning properly.

• Check if your application has special

print option such as “-oraw”. If “-oraw” is

specified in the command line parameter

then remove it to print properly. For

Gimp front-end, select “print” -> “Setup

printer” and edit command line

parameter in the command item.

14.19 <

Troubleshooting>

The machine does not

appear on the

scanners list

• Check if your machine is attached to

your computer. Make sure that it is

connected properly via the USB port and

is turned on.

• Check if the scanner driver for your

machine is installed in your system.

Open Unified Driver configurator, switch

to Scanners configuration, then press

Drivers. Make sure that driver with a

name corresponding to your machine's

name is listed in the window. Check if

the port is not busy. Since functional

components of MFP (printer and

scanner) share the same I/O interface

(port), the situation of simultaneous

access of different “consumer”

application to the same port is possible.

To avoid possible conflicts, only one of

them at a time is allowed to gain control

over the device. The other “consumer”

will encounter “device busy” response.

This can usually happen while starting

scan procedure, and appropriate

message box appears.

• To identify the source of the problem,

you should open ports configuration and

select the port assigned to your scanner.

port's symbol /dev/mfp0 corresponds to

LP:0 designation displayed in the

scanners’ options, /dev/mfp1 relates to

LP:1 and so on. USB ports start at /dev/

mfp4, so scanner on USB:0 relates to /

dev/mfp4 respectively and so forth

sequentially. In the Selected port pane

you can see if the port is occupied by

some other application. If this is the

case, you should wait for completion of

the current job or should press Release

port button, if you are sure that the

present port's owner is not functioning

properly.

Problem Possible Cause and Solution

The machine does not

scan

• Check if a document is loaded into the

machine.

• Check if your machine is connected to

the computer. Make sure if it is

connected properly if I/O error is

reported while scanning.

• Check if the port is not busy. Since

functional components of MFP (printer

and scanner) share the same I/O

interface (port), the situation of

simultaneous access of different

“consumer” application to the same port

is possible. To avoid possible conflicts,

only one of them at a time is allowed to

gain control over the device. The other

“consumer” will encounter “device busy”

response. This can usually happen while

starting scan procedure, and appropriate

message box will be displayed.

To identify the source of the problem,

you should open ports configuration and

select the port assigned to your scanner.

port’s symbol /dev/mfp0 corresponds to

LP:0 designation displayed in the

scanners’ options, /dev/mfp1 relates to

LP:1 and so on. USB ports start at /dev/

mfp4, so scanner on USB:0 relates to /

dev/mfp4 respectively and so forth

sequentially. In the Selected port pane

you can see if the port is occupied by

some other application. If this is the

case, you should wait for completion of

the current job or should press Release

port button, if you are sure that the

present port’s owner is not functioning

properly.

I cannot scan via Gimp

Front-end.

• Check if Gimp Front-end has

“Xsane: Device dialog.” on the “Acquire”

menu. If not, you should install Xsane

plug-in for Gimp on the your computer.

You can find Xsane plug-in package for

Gimp on Linux distribution CD or Gimp

home page. For the detail information,

refer to the Help for Linux distribution CD

or Gimp Front-end application.

If you wish to use other kind of scan

application, refer to the Help for

application.

Problem Possible Cause and Solution

14.20 <

Troubleshooting>

Common Macintosh problems

I encounter error

“Cannot open port

device file” when

printing a document.

Please avoid changing print job

parameters (via LPR GUI, for example)

while a print job is in progress. Known

versions of CUPS server break the print

job whenever print options are changed

and then try to restart the job from the

beginning. Since Unified Linux Driver locks

port while printing, the abrupt termination

of the driver keeps the port locked and

therefore unavailable for subsequent print

jobs. If this situation occurred, please, try

to release the port.

Problem Suggested solutions

The document has

printed, but the print job

has not disappeared from

the spooler in

Mac OS 10.3.2.

Update your Mac OS to OS 10.3.3. or

higher.

When print a document

in Macintosh with

Acrobat Reader 6.0 or

higher, colors prints

incorrectly.

The resolution setting in the printer

driver may not be matched with that in

Acrobat Reader.

Make sure that the resolution setting in

your printer driver matches that in

Acrobat Reader.

Problem Possible Cause and Solution

15.1 <

Installing accessories>

15 Installing accessories

Your machine is a full-featured one that has been optimized to meet most

of your printing needs. Recognizing that each user may have different

requirements, however, Xerox makes several accessories available to

enhance your machine’s capabilities.

This chapter includes:

• Precautions when installing accessories

• Installing a memory DIMM

Precautions when installing accessories

Disconnect the power cord

Never remove the control board cover while the power is being supplied.

To avoid the possibility of an electrical shock, always disconnect the

power cord when installing or removing ANY internal or external

accessories.

Discharge static electricity

The control board and internal accessories (network interface card or

memory DIMM) are sensitive to static electricity. Before installing or

removing an internal accessories, discharge static electricity from your

body by touching something metal, such as the metal back plate on any

device plugged into a grounded power source. If you walk round before

finishing installation, discharge any static electricity once again.

Installing a memory DIMM

Your machine has a dual in-line memory module (DIMM) slot. Use this

DIMM slot to install additional memory.

The Phaser 3300MFP has 96 MB of memory. It can be expanded to

320 MB. However, users must remove the preinstalled memory DIMM

before upgrading the memory.

For order information for optional memory DIMMs, see page 12.1.

1Turn the machine off and unplug all cables from the machine.

2Grasp the control board cover and slide toward you to open it.

3Completely open the latch on each side of the DIMM slot. Remove

the preinstalled memory DIMM.

4Take out a new memory DIMM from the plastic bag.

5Holding the memory DIMM by the edges, align the notches on the

memory DIMM with the grooves on the memory DIMM slot.

Note

The notches and grooves illustrated above may not match

those on an actual DIMM and the slot.

1control board cover

1latch

2memory DIMM

15.2 <

Installing accessories>

6Push the DIMM straight into the DIMM slot until it snaps into place.

Make sure the latches fit over the notches located on either side of

the DIMM.

7Replace the control board cover.

8Reconnect the power cord and printer cable, and turn the machine

on.

Activating the added memory in the PS printer

properties

After installing the memory DIMM, you need to select it in the printer

properties of the PostScript printer driver so that you can use it.

1Make sure that the PostScript printer driver is installed on your

computer. For details about installing the PS printer driver, see the

Software Section.

2Click the Windows Start menu.

3For Windows 2000, select Settings and then Printers.

For Windows XP/2003, select Printers and Faxes.

For Windows Vista, select Control Panel > Hardware and Sound

>Printers.

4Select the PS printer.

5Click the right mouse button on the machine icon and select

Properties.

6For Windows 2000/XP/2003/Vista, select Device Settings.

7Select the amount of memory you installed from Printer Memory in

the Installable Options section.

8Click OK.

16.1 <

Specifications>

16 Specifications

This chapter includes:

• General specifications

• Scanner and copier specifications

• Printer specifications

• Facsimile specifications

General specifications

Item Description

ADF Up to 50 sheets (75 g/m2)

ADF document size Width: 142 to 216 mm

Length: 148 to 356 mm

Paper input capacity Tray 1/2: 250 multi-pages for plain paper

(75 g/m2)

Multi-purpose tray: 50 pages for plain paper,

5 pages for card stock, labels,

transparencies, and envelopes

(60 to 163 g/m2)

Paper output

capacity

Output tray: 150 sheets (face down)

Rear cover: 1 sheet (face up)

Consumables 1-piece print cartridge system

Power rating AC 110 - 127 V or AC 220 - 240 V

See the Rating label on the machine for the

correct voltage, frequency (hertz) and type of

current for your machine.

Power consumption Average: Less than 520 W

Power save mode: Less than 20 W

Noise levelaStandby mode: Less than 39 dBA

Printing: Less than 54 dBA

Copying mode: Less than 55 dBA

Warm up: Less than 49 dBA

Warm-up time Less than 20 seconds (from sleep mode)

Operating

environment

Temperature: 10 °C to 32 °C

Humidity: 20% to 80% RH

Display 16 characters x 2 lines

Print cartridge lifeb4,000 or 8,000 pages

Memory 96 MB (max. 320 MB)

Printer specifications

External dimension

(W x D x H)

466 x 435.4 x 458 mm

(18.3 x 17.1 x 18 in)

Weight (including

consumables)

18.9 Kg (41.6 lb)

Package weight Paper: 2.8 Kg (6.17 lb)

Plastic: 0.7 Kg (1.54 lb)

Duty cycle Monthly print: Up to 25,000 pages

a. Sound Pressure Level, ISO 7779

b. Declared yield value in accordance with ISO/IEC 19752. The number of pages

may be affected by operating environment, printing interval, media type, and

media size.

Item Description

Printing method Laser Beam Printing

Printing speeda

a. Print speed will be affected by operating system used, computing performance,

application software, connecting method, media type, media size, and job

complexity.

Up to 28 ppm in A4 (30 ppm in Letter)

Duplex printing

speed

Up to 19 ipm in A4 (21 ipm in Letter)

First print out time 8,5 seconds (from ready)

Print resolution Up to 1,200 x 1,200 dpi effective output

Printer language PCL 6, PS 3

OS Compatibilityb

b. Please visit www.xerox.com/office/support to download the latest software

version.

Windows 2000/XP/2003/Vista

Various Linux OS (USB only)

Macintosh 10.3 ~ 10.5

Interface High Speed USB 2.0

Ethernet 10/100 Base TX (Embedded type)

Item Description

16.2 <

Specifications>

Scanner and copier specifications

Item Description

Compatibility TWAIN standard / WIA standard

Scanning method ADF and Flat-bed Color CCD (Charge

Coupled Device) module

Resolution Optical: 600 x 1,200 dpi (mono and color)

Enhanced: 4,800 x 4,800 dpi

Effective scanning

length

Scanner glass: 297 mm

ADF: 356 mm

Effective scanning

width

Max 208 mm

Color bit depth 24 bit

Mono bit depth 1 bit for Black & White mode

8 bit for Gray mode

Copy speeda

a. Copy Speed is based on Single Document Multiple Copy.

Up to 28 ppm in A4 (30 ppm in Letter)

Copy resolution Scan: up to 600 x 300 (text, text/photo)

up to 600 x 600 (photo using platen)

up to 600 x 300 (photo using ADF)

Print: up to 600 x 600 (text, text/photo, photo)

Zoom rate Scanner glass: 25 to 400%

ADF: 25 to 100%

Multiple copies 1 to 99 pages

Grayscale 256 levels

Facsimile specifications

Item Description

Compatibility ITU-T Group 3

Applicable line Public Switched Telephone Network (PSTN)

or behind PABX

Data coding MH/MR/MMR/JPEG/ECM (Error Correction

Mode)

Modem speed 33,6 Kbps

Transmission

speed

Approx. 3 seconds/pagea

a. Standard resolution, MMR(JBIG), Maximum modem speed, Phase ”C” by ITU-T

No. 1 chart, Memory Tx, ECM.

Maximum

document length

Scanner glass: 297 mm

Automatic document glass: 356 mm

Resolution Standard: 203 x 98 dpi

Fine: 203 x 196 dpi

Super Fine: 300 x 300 dpi

Photo: 203 x 196 dpi

Color: 200 x 200 dpi

Memory 6 MB

Halftone 256 levels

Auto dialer Speed dialing (up to 240 numbers)

INDEX

Numerics

2/4-up, special copy 6.2

accessories

installing

memory DIMM 15.1

order information 12.1

Address Book, use 8.5

ADF 1.2

ADF rubber pad, replace 13.7

ADF, load 5.1

alarm sound 2.3

Ans/Fax mode, receiving mode 9.4

background image, erase 6.4

characters, enter 2.3

cleaning

drum 13.5

inside 13.2

LSU 13.3

outside 13.2

scan unit 13.3

clock mode 2.2

clone, special copy 6.4

collation, special copy 6.2

component location 1.2

control panel 1.3

copying

2/4-up 6.2

collation 6.2

default setting, change 6.2

erasing background 6.4

ID card copy 6.3

poster 6.3

time out, set 6.4

date and time, set 2.2

default mode, change 2.2

delayed fax 9.6

DIMM, install 15.1

display language, change 2.2

DRPD (Distinctive Ring Pattern Detection)

9.4

drum, clean 13.5

Erasing background, special copy 6.4

error messages 14.7

fax header, set 9.1

Fax mode, receiving mode 9.4

fax number, set 9.1

faxing

default settings, change 10.2

delayed faxes 9.6

fax setup 10.1

forwarding faxes 9.7

Multiple Send faxes 9.6

original settings 9.1

priority faxes 9.7

receiving faxes 9.3

sending faxes 9.2

forwarding faxes 9.7

Group dial numbers, set 10.3

high altitude 14.15

ID card, special copy 6.3

installing accessories

memory 15.1

jam, clear

document 14.1

paper 14.2

job timeout, set 2.4

key sound 2.3

Linux

requirements 3.3

Linux problems 14.18

loading originals

ADF 5.1

scanner glass 5.1

loading paper

multi-purpose tray 5.7

tray 1/optional tray2 5.5

machine ID, set 9.1

Macintosh

requirements 3.2

Macintosh problems 14.20

memory DIMM, install 15.1

memory, clear 13.2

Multiple Sned faxes 9.6

multi-purpose tray 5.7

network scan

scanning 8.3

timeout, set 8.4

Network Scan program

adding scanners 8.2

problems 14.16

network setup

802.1x 4.2

EtherTalk 4.2

operating systems 4.1

TCP/IP 4.2

n-up (multiple pages per sheet)

copying 6.2

originals

jam, clear 14.1

loading 5.1

output location, select 5.8

output tray 5.8

paper guidelines 5.4

paper jam, clear

duplex area 14.5

fuser area or around toner cartridge

14.3

multi-purpose tray 14.3

optional tray 2 14.3

paper exit area 14.4

tray 1 14.2

paper level indicator 5.5

paper load

multi-purpose tray 5.7

tray 1/optional tray 2 5.5

paper size

setting 5.8

specifications 5.3

paper tray, set

copy 6.1

fax 9.3

paper type

setting 5.8

specifications 5.3

Phone Book

group dial numbers 10.3

speed buttons 10.2

speed dial numbers 10.3

poster, special copy 6.3

PostScript problems 14.18

power save mode 2.4

printing

reports 13.1

USB memory 11.2

priority fax 9.7

problem, solve

copying 14.15

error messages 14.7

faxing 14.16

Linux 14.18

Macintosh 14.20

Network Scan 14.16

paper feeding 14.11

PostScript errors 14.18

printing 14.11

scanning 14.16

Windows 14.17

rear cover, use 5.9

receiving a fax

in Ans/Fax mode 9.4

in DRPD mode 9.4

in Fax mode 9.4

in Secure Receiving mode 9.5

in Tel mode 9.4

in the memory 9.6

receiving modes 9.3

redialing

automatically 9.3

manually 9.3

replacement parts 13.6

replacing

ADF rubber pad 13.7

toner cartridge 13.4

replacing, toner cartridge 13.6

reports, print 13.1

ringer 2.3

scan power save mode 2.4

scanner glass

cleaning 13.3

loading documents 5.1

scanning

default setting, change 8.5

scan settings 8.5

to application 8.1

to email 8.4

to FTP server 8.4

to network computer 8.3

to SMB server 8.5

USB flash memory 11.1

secure receiving mode 9.5

sending a fax

automatically 9.2

manually 9.2

sounds, set 2.3

speaker sound 2.3

speaker volume 2.3

special copy features 6.2

special print media, guidelines 5.4

specifications

facsimile 16.2

general 16.1

paper 5.3

printer 16.1

scanner and copier 16.2

speed buttons, set 10.2

speed dial numbers, set 10.3

supplies

checking life 13.6

order information 12.1

Tel mode, receiving mode 9.4

toner cartridge

checking remaining toner 13.6

cleaning 13.5

maintaining 13.3

redistributing 13.4

replacing 13.4

13.6

toner save mode, use 2.4

USB flash memory

data backup 11.3

managing 11.3

printing 11.2

scanning 11.1

volume, adjust

ringer 2.3

speaker 2.3

Windows problems 14.17

SOFTWARE SECTION

CONTENTS

Chapter 1:

INSTALLING PRINTER SOFTWARE IN WINDOWS

Installing Printer Software ........................................................................................................ 4

Installing Software for Local Printing ................................................................................. 4

Installing Software for Network Printing ............................................................................. 6

Reinstalling Printer Software ..................................................................................................... 9

Removing Printer Software ..................................................................................................... 10

Chapter 2:

USING SETIP

Installing SetIP ..................................................................................................................... 11

Using SetIP .......................................................................................................................... 12

Chapter 3:

BASIC PRINTING

Printing a Document .............................................................................................................. 13

Printing to a file (PRN) .......................................................................................................... 14

Printer Settings ..................................................................................................................... 14

Layout Tab .................................................................................................................. 15

Paper Tab .................................................................................................................... 15

Graphics Tab ............................................................................................................... 16

Extras Tab ................................................................................................................... 17

Using a Favorite Setting ................................................................................................ 18

Using Help ................................................................................................................... 18

Chapter 4:

ADVANCED PRINTING

Printing Multiple Pages on One Sheet of Paper (N-Up Printing) ..................................................... 19

Printing Posters ..................................................................................................................... 20

Printing Booklets .................................................................................................................. 20

Printing on Both Sides of Paper ............................................................................................... 21

Printing a Reduced or Enlarged Document ................................................................................ 21

Fitting Your Document to a Selected Paper Size ......................................................................... 21

Using Watermarks ................................................................................................................. 22

Using an Existing Watermark ......................................................................................... 22

Creating a Watermark ................................................................................................... 22

Editing a Watermark ..................................................................................................... 22

Deleting a Watermark ................................................................................................... 22

Using Overlays ...................................................................................................................... 23

What is an Overlay? ...................................................................................................... 23

Creating a New Page Overlay ......................................................................................... 23

Using a Page Overlay .................................................................................................... 23

Deleting a Page Overlay ................................................................................................ 23

Chapter 5:

USING WINDOWS POSTSCRIPT DRIVER

Printer Settings ..................................................................................................................... 24

Advanced

.................................................................................................................. 24

Using Help ................................................................................................................... 24

Chapter 6:

SHARING THE PRINTER LOCALLY

Setting Up a Host Computer ................................................................................................... 25

Setting Up a Client Computer .................................................................................................. 25

Chapter 7:

USING UTILITY APPLICATIONS

Using Printer Settings Utility ................................................................................................... 26

Using Onscreen Help ..................................................................................................... 26

Opening the Troubleshooting Guide ......................................................................................... 26

Changing the Status Monitor Program Settings .......................................................................... 26

Chapter 8:

SCANNING

Scanning Process with TWAIN-enabled Software ........................................................................ 27

Scanning Using the WIA Driver ................................................................................................ 27

Windows XP ................................................................................................................. 27

Windows Vista ............................................................................................................. 27

Chapter 9:

USING YOUR PRINTER IN LINUX

Getting Started ..................................................................................................................... 29

Installing the Unified Linux Driver ............................................................................................ 29

Installing the Unified Linux Driver ................................................................................... 29

Uninstalling the Unified Linux Driver ............................................................................... 30

Using the Unified Driver Configurator ....................................................................................... 31

Opening the Unified Driver Configurator .......................................................................... 31

Printers Configuration ................................................................................................... 31

Scanners Configuration ................................................................................................. 32

Ports Configuration ....................................................................................................... 32

Configuring Printer Properties ................................................................................................. 33

Printing a Document .............................................................................................................. 33

Printing from Applications .............................................................................................. 33

Printing Files ................................................................................................................ 34

Scanning a Document ............................................................................................................ 34

Using the Image Manager .............................................................................................. 35

Chapter 10:

USING YOUR PRINTER WITH A MACINTOSH

Installing Software for Macintosh ............................................................................................. 37

Setting Up the Printer ............................................................................................................ 38

For a Network-connected Macintosh ................................................................................ 38

For a USB-connected Macintosh ..................................................................................... 39

Installable Options ................................................................................................................. 39

Printing ................................................................................................................................ 40

Printing a Document ..................................................................................................... 40

Changing Printer Settings .............................................................................................. 40

Printing Multiple Pages on One Sheet of Paper .................................................................. 41

Duplex Printing ............................................................................................................ 42

Scanning .............................................................................................................................. 42

Installing Printer Software in Windows

1Installing Printer Software in

Windows

This chapter includes:

• Installing Printer Software

• Reinstalling Printer Software

• Removing Printer Software

NOTE: The following procedure is based on Windows XP, for other

operating systems, refer to the corresponding Windows user's guide

or online help.

Installing Printer Software

You can install the printer software for local printing and/or network

printing. To install the printer software on the computer, perform the

appropriate installation procedure depending on the printer in use.

A printer driver is software that lets your computer communicate with

your printer. The procedure to install drivers may differ depending on the

operating system you are using.

All applications should be closed on your PC before beginning

installation.

NOTE: You can install PostScript printer driver, when the machine is

attached to your computer or a network.

Installing Software for Local Printing

A local printer is a printer directly attached to your computer using the

USB printer cable supplied with your printer. If your printer is attached to

a network, skip this step and go to “Installing Software for Network

Printing” on page 6.

You can install the printer software using the typical or custom method.

NOTE: If the “New Hardware Wizard” window appears during the

installation procedure, click in the upper right corner of the box

to close the window, or click Cancel.

Typical Installation

This is recommended for most users. All components necessary for

printer operations will be installed.

1Make sure that the printer is connected to your computer and

powered on.

2Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation

window appears.

If the installation window does not appear, click Start and then

Run. Type X:\Setup.exe, replacing “X” with the letter which

represents your drive and click OK.

If you use Windows Vista, click Start oAll programs o

Accessories oRun, and type X:\Setup.exe.

If the AutoPlay window appears in Windows Vista, click Run

Setup.exe in Install or run program field, and click Continue

in the User Account Control window.

3Click Install Software.

4Select Typical installation for a local printer. Click Next.

Installing Printer Software in Windows

NOTE: If your printer is not already connected to the computer, the

following window will appear.

• After connecting the printer, click Next.

• If you don’t want to connect the printer at this time, click Next, and

No on the following screen. Then the installation will start and a

test page will not be printed at the end of the installation.

• The installation window that appears in this User Guide may

differ depending on the printer and interface in use.

5After the installation is finished, a window asking you to print a

test page appears. If you choose to print a test page, select the

checkbox and click Next.

Otherwise, just click Next and skip to step 7.

6If the test page prints out correctly, click Yes.

If not, click No to reprint it.

7Click Finish.

NOTE: After setup is complete, if your printer driver does not work

properly, check the printer and power cables to make sure they are

connected properly, then reinstall the printer driver. See

“Reinstalling Printer Software” on page 9.

Custom Installation

You can choose individual components to install.

1Make sure that the printer is connected to your computer and

powered on.

2Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation

window appears.

If the installation window does not appear, click Start and then

Run. Type X:\Setup.exe, replacing “X” with the letter which

represents your drive and click OK.

If you use Windows Vista, click Start oAll programs o

Accessories oRun, and type X:\Setup.exe.

If the AutoPlay window appears in Windows Vista, click Run

Setup.exe in Install or run program field, and click Continue

in the User Account Control window.

3Click Install Software.

4Select Custom installation. Click Next.

Installing Printer Software in Windows

5Select your printer and click Next.

NOTE: If your printer is not already connected to the computer, the

following window will appear.

• After connecting the printer, click Next.

• If you don’t want to connect the printer at this time, click Next, and

No on the following screen. Then the installation will start and a

test page will not be printed at the end of the installation.

• The installation window that appears in this User Guide may

differ depending on the printer and interface in use.

6Select the components to be installed and click Next.

NOTE: You can change the desired installation folder by clicking

[Browse].

7After the installation is finished, a window asking you to print a

test page appears. If you choose to print a test page, select the

checkbox and click Next.

Otherwise, just click Next and skip to step 9.

8If the test page prints out correctly, click Yes.

If not, click No to reprint it.

9Click Finish.

Installing Software for Network Printing

Before you begin

Before turning on the machine:

• Confirm that an existing operational network utilizing TCP/IP is

available.

• Confirm that the Ethernet cable is plugged into the machine and is

connected to an operational Ethernet port on the network.

When you connect your printer to a network, you must first configure the

TCP/IP settings for the printer. After you have assigned and verified the

TCP/IP settings, you are ready to install the software on each computer

on the network.

You can install the printer software using the typical or custom method.

Typical Installation

This is recommended for most users. All components necessary for

printer operations will be installed.

1Make sure that the printer is connected to your network and

powered on. For details about connecting to the network, see

the supplied printer’s User Guide.

2Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation

window appears.

If the installation window does not appear, click Start and then

Run. Type X:\Setup.exe, replacing “X” with the letter which

represents your drive and click OK.

If you use Windows Vista, click Start oAll programs o

Accessories oRun, and type X:\Setup.exe.

If the AutoPlay window appears in Windows Vista, click Run

Setup.exe in Install or run program field, and click Continue

in the User Account Control window.

Installing Printer Software in Windows

3Click Install Software.

4Select Typical installation for a network printer. Click Next.

5The list of printers available on the network appears. Select the

printer you want to install from the list and then click Next.

• If you do not see your printer on the list, click Update to

refresh the list, or select Add TCP/IP Port to add your printer

to the network. To add the printer to the network, enter the

port name and the IP address for the printer.

To verify your printer’s IP address or the MAC address, print a

Network Configuration page.

• To find a shared network printer (UNC Path), select Shared

Printer [UNC] and enter the shared name manually or find a

shared printer by clicking the Browse button.

NOTE: To search the network printer, the firewall should be disabled.

For Windows operating system, click Start ->Control Panel and

start windows firewall, and set this option unactivated. For other

operating system, refer to its on-line guide.

6After the installation is finished, click Finish. If you choose to

print a test page, select the checkbox.

7If the test page prints out correctly, click Yes.

If not, click No to reprint it.

8Click Finish.

NOTE: After setup is complete, if your printer driver does not work

properly, reinstall the printer driver. See “Reinstalling Printer

Software” on page 9.

Custom Installation

You can choose individual components to install and set a specific IP

address.

1Make sure that the printer is connected to your network and

powered on. For details about connecting to the network, see

the supplied printer’s User Guide.

2Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation

window appears.

If the installation window does not appear, click Start and then

Run. Type X:\Setup.exe, replacing “X” with the letter which

represents your drive and click OK.

If you use Windows Vista, click Start oAll programs o

Accessories oRun, and type X:\Setup.exe.

If the AutoPlay window appears in Windows Vista, click Run

Setup.exe in Install or run program field, and click Continue

in the User Account Control window.

Installing Printer Software in Windows

3Click Install Software.

4Select Custom installation. Click Next.

5The list of printers available on the network appears. Select the

printer you want to install from the list and then click Next.

• If you do not see your printer on the list, click Update to

refresh the list, or select Add TCP/IP Port to add your printer

to the network. To add the printer to the network, enter the

port name and the IP address for the printer.

To verify your printer’s IP address or the MAC address, print a

Network Configuration page.

• To find a shared network printer (UNC Path), select Shared

Printer [UNC] and enter the shared name manually or find a

shared printer by clicking the Browse button.

NOTE: To search the network printer, the firewall should be disabled.

For Windows operating system, click Start ->Control Panel and

start windows firewall, and set this option unactivated. For other

operating system, refer to its on-line guide.

TIP: If you want to set a specific IP address on a specific network

printer, click the Set IP Address button. The Set IP Address window

appears. Do as follows:

a. Select a printer to be set with a specific IP address from the list.

To verify your printer’s IP address or MAC address, print a

Network Configuration page.

b. Configure an IP address, subnet mask, and gateway for the

printer manually and click Configure to set the specific IP

address for the network printer.

c. Click Next.

6Select the components to be installed and click Next.

Installing Printer Software in Windows

7You can also change the printer name, set the printer to be

shared on the network, set the printer as the default printer, and

change the port name of each printer. Click Next.

To install this software on a server, select the Setting up this

printer on a server checkbox.

8After the installation is finished, click Finish. If you choose to

print a test page, select the checkbox.

9If the test page prints out correctly, click Yes.

If not, click No to reprint it.

10 Click Finish.

NOTE: After setup is complete, if your printer driver does not work

properly, reinstall the printer driver. See “Reinstalling Printer

Software” on page 9.

Reinstalling Printer Software

You can reinstall the software if installation fails.

1Start Windows.

2From the Start menu select Programs or All Programs o

your printer driver name oMaintenance.

3Select Repair and click Next.

4The list of printers available on the network appears. Select the

printer you want to install from the list and then click Next.

• If you do not see your printer on the list, click Update to

refresh the list, or select Add TCP/IP Port to add your printer

to the network. To add the printer to the network, enter the

port name and the IP address for the printer.

• To find a shared network printer (UNC Path), select Shared

Printer [UNC] and enter the shared name manually or find a

shared printer by clicking the Browse button.

You will see a component list so that you can reinstall any item

individually.

NOTE: If your printer is not already connected to the computer, the

following window will appear.

• After connecting the printer, click Next.

• If you don’t want to connect the printer at this time, click Next, and

No on the following screen. Then the installation will start and a

test page will not be printed at the end of the installation.

• The reinstallation window that appears in this User Guide may

differ depending on the printer and interface in use.

Installing Printer Software in Windows

5Select the components you want to reinstall and click Next.

If you installed the printer software for local printing and you

select your printer driver name, the window asking you to

print a test page appears. Do as follows:

a. To print a test page, select the check box and click Next.

b. If the test page prints out correctly, click Yes.

If it doesn’t, click No to reprint it.

6When the reinstallation is done, click Finish.

Removing Printer Software

1Start Windows.

2From the Start menu select Programs or All Programs o

your printer driver name oMaintenance.

3Select Remove and click Next.

You will see a component list so that you can remove any item

individually.

4Select the components you want to remove and then click

Next.

5When your computer asks you to confirm your selection, click

Yes.

The selected driver and all of its components are removed from

your computer.

6After the software is removed, click Finish.

Using SetIP

2Using SetIP

• Installing SetIP

•Using SetIP

Installing SetIP

1Make sure that the printer is connected to your computer and

powered on.

2Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation

window appears.

If the installation window does not appear, click Start and then

Run. Type X:\Setup.exe, replacing “X” with the letter which

represents your drive and click OK.

If you use Windows Vista, click Start oAll programs o

Accessories oRun, and type X:\Setup.exe.

If the AutoPlay window appears in Windows Vista, click Run

Setup.exe in Install or run program field, and click Continue

in the User Account Control window.

3Click Install SetIP Utility(Optional).

4Click Next.

5Click Next.

6Click Finish.

Using SetIP

1From the Windows Start menu, select Programs or All

Programs Æyour printer driver name ÆSetIP ÆSetIP.

The program automatically detects and displays new and

configured print servers on your network.

2Select the name of your printer and click . If you cannot find

your printer name, click to refresh the list.

NOTES:

• To confirm the MAC address, see the NETWORK PRINTER

CARD TEST PAGE. The NETWORK PRINTER CARD TEST

PAGE will be printed after the Configuration Page.

• The refreshed list doesn’t show your printer, click enter your

network printer card’s Mac address, IP address, subnet mask,

default gateway, and then click Apply.

3Click OK to confirm the settings.

4Click Exit to close the SetIP program.

Basic Printing

3Basic Printing

This chapter explains the printing options and common printing

tasks in Windows.

This chapter includes:

• Printing a Document

• Printing to a file (PRN)

• Printer Settings

- Layout Tab

- Paper Tab

- Graphics Tab

- Extras Tab

- Using a Favorite Setting

- Using Help

Printing a Document

OTES

• The printer driver

Properties

window that appears in this

User’s Guide may differ depending on the printer in use.

However the composition of the printer properties window is

similar.

• Check the Operating System(s) that are compatible

with your printer. Please refer to the OS Compatibility

section of Printer Specifications in your Printer User

Guide.

• If you need to know the exact name of your printer, you can

check the supplied CD-ROM.

• When you select an option in printer properties, you may see

an exclamationmark or mark. An exclamation mark

means you can select that certain option but it is not

recommended, and mark means you cannot select that

option due to the machineís setting or environment.

The following procedure describes the general steps required

for printing from various Windows applications. The exact steps

for printing a document may vary depending on the application

program you are using. Refer to the User’s Guide of your

software application for the exact printing procedure.

Open the document you want to print.

Select

from the

File

menu. The Print window is

displayed. It may look slightly different depending on your

application.

The basic print settings are selected within the Print

window. These settings include the number of copies and

print range.

Select

your printer driver

from the

Name

drop-down

list.

To take advantage of the printer features provided by your

printer driver, click

Properties

Preferences

in the

application’s Print window. For details, see “Printer

Settings” on page 14.

If you see

Setup

Printer

, or

Options

in your Print

window, click it instead. Then click

Properties

on the next

screen.

Click

to close the printer properties window.

To start the print job, click

in the Print

window.

Make sure that your

printer is selected.

Basic Printing

Printing to a file (PRN)

You will sometimes need to save the print data as a file for your

own purposes.

To create a file:

Check the

Print to file

box at the

window.

Select the folder and assign a name to the file and then

click OK.

Printer Settings

You can use the printer properties window, which allows you to

access all of the printer options you need when using your

printer. When the printer properties are displayed, you can

review and change the settings needed for your print job.

The printer properties window may differ, depending on your

operating system. This Software User Guide shows the

Properties window for Windows XP.

The printer driver

Properties

window that appears in this User

Guide may differ depending on the printer in use.

If you access printer properties through the Printers folder, you

can view additional Windows-based tabs (refer to your

Windows User Guide).

OTES

• Most Windows applications will override settings you specify

in the printer driver. Change all print settings available in the

software application first, and change any remaining settings

using the printer driver.

• The settings you change remain in effect only while you are

using the current program.

To make your changes

permanent

, make them in the Printers folder.

• The following procedure is for Windows XP. For other

Windows OS, refer to the corresponding Windows User

Guide or online help.

1. Click the Windows

Start

button.

2. Select

Printers and Faxes

3. Select your printer driver icon.

4. Right-click on the printer driver icon and select

Printing Preferences

5. Change the settings on each tab, click OK.

Basic Printing

Layout Tab

The

Layout

tab provides options to adjust how the document

appears on the printed page. The

Layout Options

includes

Multiple Pages per Side

and

Poster Printing

. See “Printing

a Document” on page 13 for more information on accessing

printer properties.

Paper Orientation

allows you to select the direction in which

information is printed on a page.

•

Portrait

prints across the width of the page, letter style.

•

Landscape

prints across the length of the page, spreadsheet

style.

•

Rotate

allows you to rotate the page the selected degrees.

Layout Options

allows you to select advanced printing options.

You can choose

Multiple Pages per Side

and

Poster Printing

•

For details, see

“Printing Multiple Pages on One Sheet of Paper

(N-Up Printing)” on page 19.

•

For details, see

“Printing Posters” on page 20

Double-sided Printing

allows you to print on both sides of

paper.

If this option does not appear, your printer does

not have this feature.

•

For details, see

“Printing on Both Sides of Paper” on page 21.

Landscape

Portrait

Paper Tab

Use the following options to set the basic paper handling

specifications when you access the printer properties. See

“Printing a Document” on page 13 for more information on

accessing printer properties.

Click the

Paper

tab to access various paper properties.

Copies

allows you to choose the number of copies to be printed.

You can select 1 to 999 copies.

Size

allows you to set the size of paper you loaded in the tray.

If the required size is not listed in the

Size

box, click

Custom

When the

Custom Paper Setting

window appears, set the paper

size and click

. The setting appears in the list so that you can

select it.

Source

Make sure that

Source

is set to the corresponding paper tray.

Use

MP Tray

when printing on special materials like envelopes

and transparencies. You have to load one sheet at a time into the

Manual Tray or Multi-Purpose Tray.

If the paper source is set to

Auto Select

, the printer

automatically picks up print material in the following tray order:

Manual Tray or Multi-Purpose Tray, Tray1, Optional Tray2

Basic Printing

Type

Set

Type

to correspond to the paper loaded in the tray from

which you want to print. This will let you get the best quality

printout. If not, print quality may not be acheived as you want.

Cotton

: 20 lb to 24 lb (75~90 g/m2) cotton paper such as Gilbert

25 % and Gilbert 100 %.

Plain Paper

: Normal plain paper. Select this type if your printer is

monochrome and printing on the 16 lb (60 g/m2) cotton paper.

Recycled

: 20 lb to 24 lb (75~90 g/m2) recycled paper.

Color Paper

: 20 lb to 24 lb (75~90 g/m2) color-backgrounded

paper.

NOTE: For optimal performance and reliability consider using xerox

paper.

Scaling Printing

allows you to automatically or manually scale

your print job on a page. You can choose from

None

Reduce/

Enlarge

, and

Fit to Page

•

For details, see

“Printing a Reduced or Enlarged Document” on

page 21.

•

For details, see

“Fitting Your Document to a Selected Paper

Size” on page 21.

Graphics Tab

Use the following Graphic options to adjust the print quality for

your specific printing needs. See “Printing a Document” on

page 13 for more information on accessing printer properties.

Click the

Graphic

tab to display the properties shown below.

Resolution

The Resolution options you can select may vary

depending on your printer model.

The higher the setting,

the sharper the clarity of printed characters and graphics. The

higher setting also may increase the time it takes to print a

document.

Image Mode

The available options are Normal and Text Enhance.

Some

printers do not support this feature.

•

Printer Setting

: If you select this option, this feature is

determined by the setting you’ve made on the control panel of

the printer.

•

Normal

: This setting is for normal documents.

•

Text Enhancement

: Image Mode allows the user to enhance

printouts.

Toner Saver Mode

Selecting this option extends the life of your print cartridge and

reduces your cost per page without a significant reduction in print

quality.

Some printers do not support this feature.

•

Printer Setting

: If you select this option, this feature is

determined by the setting you’ve made on the control panel of

the printer.

•

: Select this option to allow the printer to use less toner on

each page.

•

Off

: If you don’t need to save toner when printing a document,

select this option.

Basic Printing

Advanced Options

You can set advanced settings by clicking the

Advanced

Options

button.

•

TrueType Options

: This option determines what the driver

tells the printer about how to image the text in your document.

Select the appropriate setting according to the status of your

document.

Download as Outline

: When this option is selected, the

driver will download any TrueType fonts that are used in your

document not already stored (resident) on your printer. If,

after printing a document, you find that the fonts did not print

correctly, choose Download as bit image and resubmit your

print job. The Download as bit image setting is often useful

when printing Adobe.

This feature is available only

when you use the PCL printer driver.

Download as Bitmap

: When this option is selected, the

driver will download the font data as bitmap images.

Documents with complicated fonts, such as Korean or

Chinese, or various other fonts, will print faster in this setting.

Print as Graphics

: When this option is selected, the driver

will download any fonts as graphics. When printing documents

with high graphic content and relatively few TrueType fonts,

printing performance (speed) may be enhanced in this

setting.

•

Print All Text To Black

: When the

Print All Text To Black

option is checked, all text in your document prints solid black,

regardless of the color it appears on the screen.

Extras Tab

You can select output options for your document. See “Printing

a Document” on page 13 for more information about accessing

the printer properties.

Click the

Extras

tab to access the following feature:

Watermark

You can create a background text image to be printed on each

page of your document.

For details, see

“Using Watermarks” on

page 22.

Overlay

Overlays are often used to take the place of preprinted forms and

letterhead paper.

For details, see

“Using Overlays” on page 23.

Output Options

•

Print Subset

: You can set the sequence in which the pages

print. Select the print order from the drop-down list.

Normal

: Your printer prints all pages from the first page to

the last page.

Reverse All Pages(3,2,1)

: Your printer prints all pages from

the last page to the first page.

Print Odd Pages

: Your printer prints only the odd numbered

pages of the document.

Print Even Pages

: Your printer prints only the even

numbered pages of the document.

Basic Printing

•

Use Printer Fonts

: When Use Printer Fonts is checked, the

printer uses the fonts that are stored in its memory (resident

fonts) to print your document, rather than downloading the

fonts used in your document. Because downloading fonts takes

time, selecting this option can speed up your printing time.

When using Printer fonts, the printer will try to match the fonts

used in your document to those stored in its memory. If,

however, you use fonts in your document that are very different

from those resident in the printer, your printed output will

appear very different from what it looks like on the screen.

This feature is available only when you use the PCL

printer driver.

Using a Favorite Setting

The

Favorites

option, which is visible on each properties tab,

allows you to save the current properties settings for future

use.

To save a

Favorites

item:

Change the settings as needed on each tab.

Enter a name for the item in the

Favorites

input box.

Click

Save

When you save

Favorites

, all current driver settings are

saved.

To use a saved setting, select the item from the

Favorites

drop

down list. The printer is now set to print according to the

Favorites setting you selected.

To delete a Favorites item, select it from the list and click

Delete

You can also restore the printer driver’s default settings by

selecting

Printer Default

from the list.

Using Help

Your printer has a help screen that can be activated by clicking

the

Help

button in the printer properties window. These help

screens give detailed information about the printer features

provided by the printer driver.

You can also click from the upper right corner of the window,

and then click on any setting.

Advanced Printing

4Advanced Printing

This chapter explains printing options and advanced printing

tasks.

OTE

• The printer driver

Properties

window that appears in this

User Guide may differ depending on the printer in use.

However the composition of the printer properties window is

similar.

• If you need to know the exact name of your printer, you can

check the supplied CD-ROM.

This chapter includes:

• Printing Multiple Pages on One Sheet of Paper (N-Up

Printing)

•Printing Posters

• Printing Booklets

• Printing on Both Sides of Paper

• Printing a Reduced or Enlarged Document

• Fitting Your Document to a Selected Paper Size

•Using Watermarks

•Using Overlays

Printing Multiple Pages on One

Sheet of Paper (N-Up Printing)

You can select the number of pages to print on a single sheet

of paper. To print more than one page per sheet, the pages will

be reduced in size and arranged in the order you specify. You

can print up to 16 pages on one sheet.

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 13.

From the

Layout

tab, choose

Multiple Pages per Side

the

Layout Type

drop-down list.

Select the number of pages you want to print per sheet

(1, 2, 4, 6, 9, or 16) in the

Pages per Side

drop-down

list.

Select the page order from the

Page Order

drop-down

list, if necessary.

Check

Print Page Border

to print a border around each

page on the sheet.

Click the

Paper

tab, select the paper source, size, and

type.

Click

and print the document.

1 2

3 4

Advanced Printing

Printing Posters

This feature allows you to print a single-page document onto 4,

9, or 16 sheets of paper, for the purpose of pasting the sheets

together to form one poster-size document.

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 13.

Click the

Layout

tab, select

Poster Printing

in the

Layout Type

drop-down list.

Configure the poster option:

You can select the page layout from

Poster<2x2>

Poster<3x3>

, or

Poster<4x4>

. If you select

Poster<2x2>

, the output will be automatically stretched

to cover 4 physical pages.

Specify an overlap in millimeters or inches to make it

easier to pasting the sheets together.

Click the

Paper

tab, select the paper source, size, and

type.

Click

and print the document. You can complete the

poster by pasting the sheets together.

0.15 inches

Printing Booklets

This printer feature allows you to print your document on both

sides of the paper and arranges the pages so that the paper can

be folded in half after printing to produce a booklet.

To change the print settings from your software

application, access the printer properties. See “Printing a

Document” on page 13.

From the

Layout

tab, choose

Booklet Printing

from the

Type

drop-down list.

OTE

: The booklet printing option is available when A4,

Letter, Legal, Oficio, or Folio size is selected in the

Size

option

on the

Paper

tab.

Click the

Paper

tab, and select the paper source, size, and

type.

Click

and print the document.

After printing, fold and staple the pages.

Advanced Printing

Printing on Both Sides of Paper

You can print on both sides of a sheet of paper. Before printing,

decide how you want your document oriented.

The options are:

•

Printer Setting

, if you select this option, this feature is

determined by the setting you’ve made on the control

panel of the printer.

If this option does not appear,

your printer does not have this feature.

•

None

•

Long Edge

, which is the conventional layout used in

book binding.

•

Short Edge

, which is the type often used with calendars.

•

Reverse Duplex

, allows you to select general print

order compare to duplex print order.

If this option does

not appear, your printer does not have this feature.

OTE

• Do not print on both sides of labels, transparencies,

envelopes, or thick paper. Paper jamming and damage to the

printer may result.

• To use double-sided printing, you can use only the following

paper sizes: A4, Letter, Legal, Oficio, and Folio, with a weight

of 20~24 lbs (75~90 g/m

To change the print settings from your software

application, access printer properties. “Printing a

Document” on page 13.

From the

Layout

tab, select the paper orientation.

From the

Double-sided Printing

section, select the

binding option you want.

Click the

Paper

tab and select the paper source, size, and

type.

Click

and print the document.

OTE

: If your printer does not have a duplex unit, you should

complete the printing job manually. The printer prints every

other page of the document first. After printing the first side of

your job, the Printing Tip window appears. Follow the on-

screen instructions to complete the printing job.

Long Edge

▲

Short Edge

▲

Printing a Reduced or Enlarged

Document

You can change the size of a page’s content to appear larger or

smaller on the printed page.

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 13.

From the

Paper

tab, select

Reduce/Enlarge

in the

Printing Type

drop-down list.

Enter the scaling rate in the

Percentage

input box.

You can also click the or button.

Select the paper source, size, and type in

Paper Options

Click

and print the document.

Fitting Your Document to a

Selected Paper Size

This printer feature allows you to scale your print job to any

selected paper size regardless of the digital document size. This

can be useful when you want to check fine details on a small

document.

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 13.

From the

Paper

tab, select

Fit to Page

in the

Printing

Type

drop-down list.

Select the correct size from the

Output Size

drop-down

list.

Select the paper source, size, and type in

Paper Options

Click

and print the document.

Advanced Printing

Using Watermarks

The Watermark option allows you to print text over an existing

document. For example, you may want to have large gray

letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally

across the first page or all pages of a document.

There are several predefined watermarks that come with the

printer, and they can be modified, or you can add new ones to

the list.

Using an Existing Watermark

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 13.

Click the

Extras

tab, and select the desired watermark

from the

Watermark

drop-down list. You will see the

selected watermark in the preview image.

Click

and start printing.

OTE

: The preview image shows how the page will look when

it is printed.

Creating a Watermark

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 13.

Click the

Extras

tab, and click the

Edit

button in the

Watermark

section. The

Edit Watermark

window

appears.

Enter a text message in the

Watermark Message

box.

You can enter up to 40 characters. The message displays

in the preview window.

When the

First Page Only

box is checked, the watermark

prints on the first page only.

Select watermark options.

You can select the font name, style, size, or grayscale level

from the

Font Attributes

section and set the angle of the

watermark from the

Message Angle

section.

Click

Add

to add a new watermark to the list.

When you have finished editing, click

and start

printing.

To stop printing the watermark, select

from

the

Watermark

drop-down list.

Editing a Watermark

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 13.

Click the

Extras

tab and click the

Edit

button in the

Watermark

section. The

Edit Watermark

window

appears.

Select the watermark you want to edit from the

Current

Watermarks

list and change the watermark message and

options.

Click

Update

to save the changes.

Click

until you exit the Print window.

Deleting a Watermark

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 13.

From the

Extras

tab, click the

Edit

button in the

Watermark section. The

Edit Watermark

window

appears.

Select the watermark you want to delete from the

Current

Watermarks

list and click

Delete

Click

until you exit the Print window.

Advanced Printing

Using Overlays

What is an Overlay?

An overlay is text and/or images stored in the computer hard

disk drive (HDD) as a special file format that can be printed on

any document. Overlays are often used to take the place of

preprinted forms and letterhead paper. Rather than using

preprinted letterhead, you can create an overlay containing the

exact same information that is currently on your letterhead. To

print a letter with your company’s letterhead, you do not need

to load preprinted letterhead paper in the printer. You need only

tell the printer to print the letterhead overlay on your

document.

Creating a New Page Overlay

To use a page overlay, you must create a new page overlay

containing your logo or image.

Create or open a document containing text or an image for

use in a new page overlay. Position the items exactly as

you wish them to appear when printed as an overlay.

To save the document as an overlay, access printer

properties. See “Printing a Document” on page 13.

Click the

Extras

tab, and click

Edit

button in the

Overlay

section.

In the Edit Overlay window, click

Create Overlay

In the Create Overlay window, type a name of up to eight

characters in the

File name

box. Select the destination

path, if necessary. (The default is C:\Formover).

Click

Save

. The name appears on the

Overlay List

box.

Click

Yes

to finish creating.

The file is not printed. Instead it is stored on your

computer hard disk drive.

OTE

: The overlay document size must be the same as the

documents you print with the overlay. Do not create an overlay

with a watermark.

WORLD BEST

Dear ABC

Regards

WORLD BEST

Using a Page Overlay

After an overlay has been created, it is ready to be printed with

your document. To print an overlay with a document:

Create or open the document you want to print.

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 13.

Click the

Extras

tab.

Select the desired overlay from the

Overlay

drop-down

list box.

If the overlay file you want does not appear in the

Overlay

list, click

Edit

button and

Load Overlay

, and

select the overlay file.

If you have stored the overlay file you want to use in an

external source, you can also load the file when you access

the

Load Overlay

window.

After you select the file, click

Open

. The file appears in the

Overlay List

box and is available for printing. Select the

overlay from the

Overlay List

box.

If necessary, click

Confirm Page Overlay When

Printing

. If this box is checked, a message window

appears each time you submit a document for printing,

asking you to confirm your wish to print an overlay on your

document.

If this box is not checked and an overlay has been

selected, the overlay automatically prints with your

document.

Click

Yes

until printing begins.

The selected overlay downloads with your print job and

prints on your document.

OTE

: The resolution of the overlay document must be the

same as that of the document you will print with the overlay.

Deleting a Page Overlay

You can delete page overlays that you no longer use.

In the printer properties window, click the

Extras

tab.

Click the

Edit

button in the

Overlay

section.

Select the overlay you want to delete from the

Overlay

List

box.

Click

Delete Overlay

When a confirming message window appears, click

Yes

Click

until you exit the Print window.

Using Windows PostScript Driver

5Using Windows

PostScript Driver

If you want to use the PostScript driver provided with your

system CD-ROM to print a document.

PPDs, in combination with the PostScript driver, access printer

features and allow the computer to communicate with the

printer. An installation program for the PPDs is provided on the

supplied software CD-ROM.

Printer Settings

You can use the printer properties window, which allows you to

access all of the printer options you need when using your

printer. When the printer properties are displayed, you can

review and change the settings needed for your print job.

Your printer properties window may differ, depending on your

operating system. This software user guide shows the

Properties window for Windows XP.

Your printer driver

Properties

window that appears in this

User’s Guide may differ depending on the printer in use.

OTES

• Most Windows applications will override settings you specify

in the printer driver. Change all print settings available in the

software application first, and change any remaining settings

using the printer driver.

• The settings you change remain in effect only while you are

using the current program.

To make your changes

permanent

, make them in the Printers folder.

• The following procedure is for Windows XP. For other

Windows OS, refer to the corresponding Windows User's

Guide or online help.

1. Click the Windows

Start

button.

2. Select Printers and Faxes.

3. Select your printer driver icon.

4. Right-click on the printer driver icon and select

Printing Preferences.

5. Change the settings on each tab, click OK.

Advanced

You can use advanced settings by clicking the

Advanced

button.

•

Paper/Output

this option allows you to select the size of the

paper loaded in the tray.

•

Graphic

this option allows you to adjust the print quality for

your specific printing needs.

•

Document Options

this options allow you to set the PostScript

options or printer features.

Using Help

You can click from the upper right corner of the window, and

then click on any setting.

Sharing the Printer Locally

6Sharing the Printer

Locally

You can connect the printer directly to a selected computer,

which is called “host computer,” on the network.

The following procedure is for Windows XP. For other Windows

OS, refer to the corresponding Windows User Guide or online

help.

OTES

• Check the Operating System(s) that are compatible with

your printer. Please refer to the OS Compatibility section of

Printer Specifications in your Printer User Guide.

• If you need to know the exact name of your printer, you can

check the supplied CD-ROM.

Setting Up a Host Computer

Start Windows.

From the

Start

menu select

Printers and Faxes

Double-click

your printer driver icon

From the

Printer

menu, select

Sharing

Check the

Share this printer

box.

Fill in the

Shared Name

field, and then click

Setting Up a Client Computer

Right-click the Windows

Start

button and select

Explore

Select

My Network Places

and then right-click

for Computers

Fill in the IP address of host computer in

Computer name

field, and click

. (In case host computer requires

User name

and

Password

, fill in User ID and password

of host computer account.)

Double-click

Printers and Faxes

Right-click printer driver icon, select

Connect

Click

Yes

, if the installation confirm message appears.

Using Utility Applications

7Using Utility Applications

If an error occurs while printing, the Status Monitor window appears,

showing the error.

NOTES:

• To use the this program, you need:

- To check for Operating System(s) that are compatible with your

printer, refer to Printer Specifications in your Printer User

Guide.

- Internet Explorer version 5.0 or higher for flash animation in

HTML Help.

• If you need to know the exact name of your printer, you can check

the supplied CD-ROM.

Using Printer Settings Utility

Using the Printer Settings Utility, you can configure and check print

settings.

1From the Start menu, select Programs or All Programs o

your printer driver icon oPrinter Settings Utility.

2Change the settings.

3To send the changes to the printer, click the Apply button.

Using Onscreen Help

For more information about

Printer Settings Utility

, click .

Opening the Troubleshooting Guide

Double click the

Status Monitor

icon on the Windows task bar.

Or, from the

Start

menu, select

Programs

All Programs oyour

printer driver icon oTroubleshooting Guide

Changing the Status Monitor Program

Settings

Select the

Status Monitor

icon on the Windows task bar and right-click

on the

Status Monitor

icon. Select

Options

The following window opens.

•Display when job is finished for network printer shows the

Status Monitor balloon when your job is complete.

•Display when error occurs during printing shows the Status

Monitor balloon when an error occurs during printing.

•Schedule an automatic status checking every allows the

computer to update the printer status regularly. Setting the value

close to 1 second causes the computer to check the printer status

more frequently, thereby allowing a faster response to any printer

error.

Double click this icon.

Scanning

8Scanning

Scanning with your machine lets you turn pictures and text into

digital files on your computer. Then you can fax or e-mail the

files, display them on your web site or use them to create

projects that you can print using the WIA driver.

This chapter includes:

• Scanning Process with TWAIN-enabled Software

• Scanning Using the WIA Driver

OTES

• Check the Operating System(s) that are compatible

with your printer. Please refer to the OS Compatibility

section of Printer Specifications in your Printer User

Guide.

• You can check your printer name in the supplied CD-

ROM.

• The maximum resolution that can be achieved

depends upon various factors, including computer

speed, available disk space, memory, the size of the

image being scanned, and bit depth settings. Thus,

depending on your system and what you are scanning,

you may not be able to scan at certain resolutions,

especially using enhanced dpi.

Scanning Process with TWAIN-

enabled Software

If you want to scan documents using other software, you will

need to use TWAIN-compliant software, such as Adobe

Photoshop. The first time you scan with your machine, select it

as your TWAIN source in the application you use.

The basic scanning process involves a number of steps:

Make sure that your machine and computer are turned on

and properly connected to each other.

Place a single document face down on the document glass.

Load the document(s) face up into the DADF (or ADF).

Open an application, such as Photoshop.

Open the TWAIN window and set the scan options.

Scan and save your scanned image.

OTE

: You need to follow the program’s instructions for

acquiring an image. Please refer to the user guide of the

application.

Scanning Using the WIA Driver

Your machine also supports the Windows Image Acquisition

(WIA) driver for scanning images. WIA is one of the standard

components provided by Microsoft

£

Windows

£

XP/Vista and

works with digital cameras and scanners. Unlike the TWAIN

driver, the WIA driver allows you to scan and easily manipulate

images without using additional software.

OTE

: The WIA driver works only on Windows XP/Vista with

USB port.

Windows XP

Place a single document face down on the document glass.

Load the document(s) face up into the DADF (or ADF).

From the

Start

menu on your desktop window, select

Settings

Control Panel

, and then

Scanners and

Cameras

Double click

your scanner driver

icon. The Scanner and

Camera Wizard launches.

Choose your scanning preferences and click

Preview

see how your preferences affect the picture.

Click

Enter a picture name, and select a file format and

destination to save the picture.

Follow the on-screen instructions to edit the picture after it

is copied to your computer.

Windows Vista

Place a single document face down on the document glass.

Load the document(s) face up into the DADF (or ADF).

Click

Start

o

Control Panel

Hardware and Sound

o

Scanners and Cameras

Click on

Scan a document or picture

. Then

Windows

Fax and Scan

application is opened automatically.

OTE

• To view scanners, user can click on

View scanners and

cameras

•

If there is not

Scan a document or picture

, open the MS paint

program and click

From Scanner or Camera...

File

menu.

Click

New Scan

and then scan driver is opened.

Choose your scanning preferences and click

Preview

see your preferences affect the picture.

Click

Scan

Scanning

OTE

: If you want to cancel the scan job, press the Cancel

button on the Scanner and Camera Wizard.

Using Your Printer in Linux

Using Your Printer in

Linux

You can use your machine in a Linux environment.

This chapter includes:

• Getting Started

• Installing the Unified Linux Driver

• Using the Unified Driver Configurator

• Configuring Printer Properties

• Printing a Document

• Scanning a Document

Getting Started

The supplied CD-ROM provides you with Xerox’s Unified Linux

Driver package for using your machine with a Linux computer.

Xerox’s Unified Linux Driver package contains printer and

scanner drivers, providing the ability to print documents and

scan images. The package also delivers powerful applications

for configuring your machine and further processing of the

scanned documents.

After the driver is installed on your Linux system, the driver

package allows you to monitor a number of machine devices via

the USB. The acquired documents can then be edited, printed

on the same local or network machine devices, sent by e-mail,

uploaded to an FTP site, or transferred to an external OCR

system.

The Unified Linux Driver package is supplied with a smart and

flexible installation program. You don't need to search for

additional components that might be necessary for the Unified

Linux Driver software: all required packages will be carried onto

your system and installed automatically; this is possible on a

wide set of the most popular Linux clones.

Installing the Unified Linux

Driver

Installing the Unified Linux Driver

Make sure that you connect your machine to your

computer. Turn both the computer and the machine on.

When the Administrator Login window appears, type in

root

in the Login field and enter the system password.

OTE

: You must log in as a super user (root) to install the

printer software. If you are not a super user, ask your system

administrator.

Insert the printer software CD-ROM. The CD-ROM will

automatically run.

If the CD-ROM does not automatically run, click the

icon at the bottom of the desktop. When the Terminal

screen appears, type in:

If the CD-ROM is secondary master and the location to

mount is /mnt/cdrom,

[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/

cdrom

[root@localhost root]#cd /mnt/cdrom/Linux

[root@localhost root]#./install.sh

If you still failed to run the CD-ROM, type the followings

in sequence:

[root@localhost root]#umount/dev/hdc

[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/

cdrom

OTE

: The installation program runs automatically if you

have an autorun software package installed and configured.

Using Your Printer in Linux

When the welcome screen appears, click

When the installation is complete, click

Finish

The installation program has added the Unified Driver

Configurator desktop icon and Xerox Unified Driver group

to the system menu for your convenience. If you have

any difficulties, consult the onscreen help that is available

through your system menu or can otherwise be called

from the driver package windows applications, such as

Unified Driver Configurator

Image Manager

OTE

: Installing the driver in the text mode:

• If you do not use the graphical interface or have failed the

driver installation, you have to use the driver in the text

mode.

• Follow the step 1 to 3, then type [root@localhost Linux]# ./

install.sh, than follow the instruction on the terminal screen.

Then the installation completes.

• When you wan to uninstall the driver, follow the installation

instruction above, but type [root@localhost Linux]# ./

uninstall.sh on the terminal screen.

Uninstalling the Unified Linux Driver

When the Administrator Login window appears, type in

root

in the Login field and enter the system password.

OTE

: You must log in as a super user (root) to install the

printer software. If you are not a super user, ask your system

administrator.

Insert the printer software CD-ROM. The CD-ROM will

automatically run.

If the CD-ROM does not automatically run, click the

icon at the bottom of the desktop. When the Terminal

screen appears, type in:

If the CD-ROM is secondary master and the location to

mount is /mnt/cdrom,

[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/

cdrom

[root@localhost root]#cd /mnt/cdrom/Linux

[root@localhost root]#./uninstall.sh

OTE

: The installation program runs automatically if you

have an autorun software package installed and configured.

Click

Uninstall

Click

Finish

Using Your Printer in Linux

Using the Unified Driver

Configurator

Unified Linux Driver Configurator is a tool primarily intended for

configuring Printer or MFP devices. Since an MFP device

combines the printer and scanner, the Unified Linux Driver

Configurator provides options logically grouped for printer and

scanner functions. There is also a special MFP port option

responsible for the regulation of access to an MFP printer and

scanner via a single I/O channel.

After installing the Unified Linux driver (see page A.3), the

Unified Linux Driver Configurator icon will automatically be

created on your desktop.

Opening the Unified Driver

Configurator

Double-click

Unified Driver Configurator

on the

desktop.

You can also click the Startup Menu icon and select

Xerox

Unified Driver

and then

Unified Driver Configurator

Press each button on the Modules pane to switch to the

corresponding configuration window.

You can use the onscreen help by clicking

Help

After changing the configurations, click

Exit

to close the

Unified Driver Configurator.

Printers Configuration button

Scanners Configuration button

(for MFP device only)

Ports Configuration button

Printers Configuration

Printers configuration has the two tabs;

Printers

and

Classes

Printers Tab

You can see the current system’s printer configuration by

clicking on the printer icon button on the left side of the Unified

Driver Configurator window.

You can use the following printer control buttons:

•

Refresh

: renews the available printers list.

•

Add Printer

: allows you to add a new printer.

•

Remove Printer

: removes the selected printer.

•

Set as Default

: sets the current printer as a default

printer.

•

Stop

Start

: stops/starts the printer.

•

Test

: allows you to print a test page to check if the

machine is working properly.

•

Properties

: allows you to view and change the printer

properties. For details, see page 33.

Shows all of the

installed printer.

Switches to Printer

configuration.

Shows the status,

model name and

URI of your printer.

Using Your Printer in Linux

Classes Tab

The Classes tab shows a list of available printer classes.

•

Refresh

: Renews the classes list.

•

Add Class... :

Allows you to add a new printer class.

•

Remove Class :

Removes the selected printer class.

Scanners Configuration

In this window, you can monitor the activity of scanner devices,

view a list of installed Xerox MFP devices, change device

properties, and scan images.

•

Properties...

: Allows you to change the scan properties

and scan a document. See page 34.

•

Drivers... :

Allows you to monitor the activity of the scan drivers.

Shows the status of the

class and the number of

printers in the class.

Shows all of the

printer classes.

Switches to

Scanners

configuration.

Shows all of the

installed scanners.

Shows the vendor,

model name and type

of your scanner.

Ports Configuration

In this window, you can view the list of available ports, check

the status of each port and release a port that is stalled in busy

state when its owner is terminated for any reason.

•

Refresh

: Renews the available ports list.

•

Release port :

Releases the selected port.

Sharing Ports Between Printers and Scanners

Your machine may be connected to a host computer via the

USB port. Since the MFP device contains more than one device

(printer and scanner), it is necessary to organize proper access

of “consumer” applications to these devices via the single I/O

port.

The Xerox Unified Linux Driver package provides an appropriate

port sharing mechanism that is used by Xerox printer and

scanner drivers. The drivers address their devices via so-called

MFP ports. The current status of any MFP port can be viewed

via the Ports Configuration. The port sharing prevents you from

accessing one functional block of the MFP device, while another

block is in use.

When you install a new MFP device onto your system, it is

strongly recommended you do this with the assistance of an

Unified Driver Configurator. In this case you will be asked to

choose I/O port for the new device. This choice will provide the

most suitable configuration for MFP’s functionality. For MFP

scanners I/O ports are being chosen by scanner drivers

automatically, so proper settings are applied by default.

Switches to

ports

configuration.

Shows the port type,

device connected to

the port and status

Shows all of the

available ports.

Using Your Printer in Linux

Configuring Printer Properties

Using the properties window provided by the Printers

configuration, you can change the various properties for your

machine as a printer.

Open the Unified Driver Configurator.

If necessary, switch to Printers configuration.

Select your machine on the available printers list and click

Properties

The Printer Properties window opens.

The following five tabs display at the top of the window:

•

General

: allows you to change the printer location and

name. The name entered in this tab displays on the

printer list in Printers configuration.

•

Driver

: allows you to view or select another printer

driver. By clicking

Options

, you can set the default

device options.

•

Jobs

: shows the list of print jobs. Click

Cancel job

cancel the selected job and select the

Show completed

jobs

check box to see previous jobs on the job list.

•

Classes

: shows the class that your printer is in. Click

Add to Class

to add your printer to a specific class or

click

Remove from Class

to remove the printer from the

selected class.

Click

to apply the changes and close the Printer

Properties Window.

Printing a Document

Printing from Applications

There are a lot of Linux applications that you are allowed to

print from using Common UNIX Printing System (CUPS). You

can print on your machine from any such application.

From the application you are using, select

from the

File

menu.

Select

directly using

lpr

In the LPR GUI window, select the model name of your

machine from the Printer list and click

Properties

Change the printer and print job properties.

Click.

Using Your Printer in Linux

The following four tabs display at the top of the window.

•

General

- allows you to change the paper size, the paper

type, and the orientation of the documents, enables the

duplex feature, adds start and end banners, and changes

the number of pages per sheet.

•

Text

- allows you to specify the page margins and set the

text options, such as spacing or columns.

•

Graphics

- allows you to set image options that are used

when printing images/files, such as color options, image

size, or image position.

•

Device

: allows you to set the print resolution, paper

source, and destination.

Click

to apply the changes and close the Properties

window.

Click

in the LPR GUI window to start printing.

The Printing window appears, allowing you to monitor the

status of your print job.

To abort the current job, click

Cancel

Printing Files

You can print many different types of files on the Xerox machine

device using the standard CUPS way - directly from the

command line interface. The CUPS lpr utility allows you do that.

But the drivers package replaces the standard lpr tool by a

much more user-friendly Xerox LPR program.

To print any document file:

Type

lpr <file_name>

from the Linux shell command

line and press

Enter

. The LPR GUI window appears.

When you type only

lpr

and press

Enter

, the Select

file(s) to print window appears first. Just select any files

you want to print and click

Open

In the LPR GUI window, select your printer from the list,

and change the printer and print job properties.

For details about the properties window, see page 33.

Click

to start printing.

Scanning a Document

You can scan a document using the Unified Driver Configurator

window.

Double-click the Unified Driver Configurator on your

desktop.

Click the button to switch to Scanners Configuration.

Select the scanner on the list.

When you have only one MFP device and it is connected

to the computer and turned on, your scanner appears on

the list and is automatically selected.

If you have two or more scanners attached to your

computer, you can select any scanner to work at any

time. For example, while acquisition is in progress on the

first scanner, you may select the second scanner, set the

device options and start the image acquisition

simultaneously.

OTE

: The scanner name shown in Scanners configuration

can be different from the device name.

Click

Properties

Load the document to be scanned face up into the ADF

(Automatic Document Feeder) or face down on the

document glass.

Click

Preview

in the Scanner Properties window.

Click your

scanner.

Using Your Printer in Linux

The document is scanned and the image preview appears

in the Preview Pane.

Change the scan options in the Image Quality and Scan

Area sections.

•

Image Quality

: allows you to select the color

composition and the scan resolution for the image.

•

Scan Area

: allows you to select the page size. The

Advanced

button enables you to set the page size

manually.

If you want to use one of the preset scan option settings,

select from the Job Type drop-down list. For details about

the preset Job Type settings, see page 35.

You can restore the default setting for the scan options

by clicking

Default

When you have finished, click

Scan

to start scanning.

The status bar appears on the bottom left of the window

to show you the progress of the scan. To cancel scanning,

click

Cancel

The scanned image appears in the new Image Manager

tab.

If you want to edit the scanned image, use the toolbar.

For further details about editing an image, see page 35.

Drag the pointer to

set the image area

to be scanned.

When you are finished, click

Save

on the toolbar.

Select the file directory where you want to save the image

and enter the file name.

Click

Save

Adding Job Type Settings

You can save your scan option settings to retrieve for a later

scanning.

To save a new Job Type setting:

Change the options from the Scanner Properties window.

Click

Save As

Enter the name for your setting.

Click

Your setting is added to the Saved Settings drop-down

list.

To save a Job Type setting for the next scan job:

Select the setting you want to use from the Job Type drop-

down list.

Click

Save

The next time you open the Scanner Properties window,

the saved setting is automatically selected for the scan

job.

To delete a Job Type setting:

Select the setting you want to delete from the Job Type

drop-down list.

Click

Delete

The setting is deleted from the list

Using the Image Manager

The Image Manager application provides you with menu

commands and tools to edit your scanned image.

Use these tools to

edit the image.

Using Your Printer in Linux

You can use the following tools to edit the image:

For further details about the Image Manager application, refer

to the onscreen help.

Tools Function

Saves the image.

Cancels your last action.

Restores the action you canceled.

Allows you to scroll through the image.

Crops the selected image area.

Zooms the image out.

Zooms the image in.

Allows you to scale the image size; you can

enter the size manually, or set the rate to

scale proportionally, vertically, or

horizontally.

Allows you to rotate the image; you can

select the number of degrees from the drop-

down list.

Allows you to flip the image vertically or

horizontally.

Allows you to adjust the brightness or

contrast of the image, or to invert the

image.

Shows the properties of the image.

Using Your Printer with a Macintosh

Using Your Printer with

a Macintosh

Your machine supports Macintosh systems with a built-in USB

interface or a 10/100 Base-TX network interface card. When

you print a file from a Macintosh computer, you can use the

PostScript driver by installing the PPD file.

OTE

Some printers do not support a network

interface. Make sure that your printer supports a

network interface by referring to Printer Specifications

in your Printer User Guide.

This chapter includes:

• Installing Software for Macintosh

• Setting Up the Printer

•Printing

•Scanning

Installing Software for

Macintosh

Install the Printer driver

The PostScript driver CD-ROM that came with your machine

provides you with the PPD file to use the PS driver, Apple

LaserWriter driver, for printing on a Macintosh computer.

Also, it provides you with the Twain driver for scanning on a

Macintosh computer.

Connect your machine to the computer using the USB

cable or the Ethernet cable.

Turn on your computer and the machine.

Insert the PostScript driver CD-ROM which came with your

machine into the CD-ROM drive.

Double-click

CD-ROM icon

that appears on your

Macintosh desktop.

Double-click the

MAC_Installer

folder.

Double-click the

MAC_Printer

folder.

Double-click the

Xerox Phaser 3300MFP_OSX

icon.

Enter the password and click

Click

Continue

Select

Easy Install

and click

Install

After the installation is finished, click

Quit

OTE

• After installation, you need to set up the connection between

the printer and your computer. See “Setting Up the Printer”

on page 38.

Uninstall the Printer driver

Uninstall is required if you are upgrading the software, or if

installation fails.

Insert the CD-ROM which came with your printer into the

CD-ROM drive.

Double-click

CD-ROM icon

that appears on your

Macintosh desktop.

Double-click the

MAC_Installer

folder.

Double-click the

MAC_Printer

folder.

Double-click the

Xerox Phaser 3300MFP_OSX

icon.

Enter the password and click OK.

Click

Continue

Select Uninstall and then click Uninstall.

When the uninstallation is done, click Quit.

Using Your Printer with a Macintosh

Install the Scan driver

Make sure that you connect your printer to the computer.

Turn on your computer and printer.

Insert the CD-ROM which came with your printer into the

CD-ROM drive.

Double-click

CD-ROM icon

that appears on your

Macintosh desktop.

Double-click the

MAC_Installer

folder.

Double-click the

Twain

folder.

Double-click the

Xerox ScanThru Installer

icon.

Enter the password and click

Click

Continue

Click

Install

After the installation is finished, click

Quit

Uninstalling the Scan driver

Insert the CD-ROM which came with your printer into the

CD-ROM drive.

Double-click

CD-ROM icon

that appears on your

Macintosh desktop.

Double-click the

MAC_Installer

folder.

Double-click the

Twain

folder.

Double-click the

Xerox ScanThru Installer

icon.

Enter the password and click

Click

Continue

Select

Uninstall

from the Installation Type and then Click

Uninstall

When the uninstallation is done, click

Quit

Setting Up the Printer

Set up for your printer will be different depending on which

cable you use to connect the printer to your computer—the

network cable or the USB cable.

For a Network-connected Macintosh

OTE

Some printers do not support a network

interface. Before connecting your printer, make sure

that your printer supports a network interface by

referring to Printer Specifications in your Printer User

Guide.

Follow the instructions on “Installing Software for

Macintosh” on page 37 to install the PPD file on your

computer.

Open

Print Center

Printer Setup Utility

from the

Utilities folder.

•For MAC OS 10.5, open

System Preferences

from the

Applications

folder, and click

Print & Fax

Click

Add

on the Printer List.

•For MAC OS 10.5, press the “

” icon then a display

window will pop up.

For MAC OS 10.3, select the

Rendezvous

tab.

•For MAC OS 10.4, click

Default Browser

and find the

Bonjour

•For MAC OS 10.5, click

Default

and find the

Bonjour

The name of your machine appears on the list. Select

XRX000xxxxxxxxx

from the printer box, where the

xxxxxxxxx

varies depending on your machine.

For MAC OS 10.3, if Auto Select does not work properly,

select

Xerox

Printer Model

and

your printer name

Model Name

•For MAC OS 10.4, if Auto Select does not work properly,

select

Xerox

Print Using

and

your printer name

Model

•For MAC OS 10.5, if Auto Select does not work properly,

select

Select a driver to use...

and

your printer name

Print Using

Your machine appears on the Printer List and is set as the

default printer.

Click

Add

Using Your Printer with a Macintosh

For a USB-connected Macintosh

Follow the instructions on “Installing Software for

Macintosh” on page 37 to install the PPD file on your

computer.

Open

Print Center

Printer Setup Utility

from the

Utilities folder.

•For MAC OS 10.5, open

System Preferences

from the

Applications

folder, and click

Print & Fax

Click

Add

on the Printer List.

•For MAC OS 10.5, press the “

” icon then a display

window will pop up.

For MAC OS 10.3, select the

USB

tab.

•For MAC OS 10.4, click

Default Browser

and find the

USB connection.

•For MAC OS 10.5, click

Default

and find the USB

connection.

Select

your printer name

For MAC OS 10.3, if Auto Select does not work properly,

select

Xerox

Printer Model

and

your printer name

Model Name

•For MAC OS 10.4, if Auto Select does not work properly,

select

Xerox

Print Using

and

your printer name

Model

•For MAC OS 10.5, if Auto Select does not work properly,

select

Select a driver to use...

and

your printer name

Print Using

Your machine appears on the Printer List and is set as the

default printer.

Click

Add

Installable Options

After setting up for your printer, you can set some more

detailed options.

Open

Print Center

Printer Setup Utility

from the

Utilities folder.

•For MAC OS 10.5, open

System Preferences

from the

Applications

folder, and click

Print & Fax

Select your printer model name.

Click

Show Info

•For MAC OS 10.5, click

Options & Supplies...

Select

Installable Options

tab.

•For MAC OS 10.5, Select

Driver

tab.

Configure each items in

Installable Options

window.

•

Tray n

: If the machine have optional tray n, you have to

check the tray name.

•

Duplex Unit

: If the machine has duplex unit, you have t

o check this item.

•

Printer Memory

: If you installed additional printer

memory, you have to configure the size of memory.

Select

Apply Change

Printing

OTES

• The Macintosh printer’s properties window that appears in

this User’s Guide may differ depending on the printer in use.

However the composition of the printer properties window is

similar.

• You can check your printer name in the supplied CD-

ROM.

Printing a Document

When you print with a Macintosh, you need to check the printer

software setting in each application you use. Follow these steps

to print from a Macintosh.

Open a Macintosh application and select the file you want

to print.

Open the

File

menu and click

Page Setup

(

Document

Setup

in some applications).

Choose your paper size, orientation, scaling, and other

options and click

Open the

File

menu and click

Choose the number of copies you want and indicate which

pages you want to print.

Click

when you finish setting the options.

▲

Mac OS 10.4

Make sure that your

printer is selected.

Changing Printer Settings

You can use advanced printing features when using your

printer.

From your Macintosh application, select

from the

File

menu. The printer name which appears in the printer properties

window may differ depending on the printer in use. Except for

the name, the composition of the printer properties window is

similar.

OTES

: The setting options may differ depending on printers

and Macintosh OS version.

Layout Setting

The

Layout

tab provides options to adjust how the document

appears on the printed page. You can print multiple pages on

one sheet of paper.

Select

Layout

from the list to access the following features. For

details, see “Printing Multiple Pages on One Sheet of Paper” on

the next column.

•

Pages per Sheet

: This feature determines how many

pages printed on one page. For details, see“Printing

Multiple Pages on One Sheet of Paper” on page 41.

•

Layout Direction

: You can select the printing direction

on a page as like the examples on UI.

▲

Mac OS 10.4

Printer Features Setting

The

Printer Features

tab provides options for selecting the

paper type and adjusting print quality.

Select

Printer Features

from the list to access the following

features:

Image Mode

Image Mode allows the user to enhance printouts. The available

options are Normal and Text Enhance.

Fit to Page

This printer feature allows you to scale your print job to any

selected paper size regardless of the digital document size. This

can be useful when you want to check fine details on a small

document.

Paper Type

Set

Type

to correspond to the paper loaded in the tray from

which you want to print. This will let you get the best quality

printout. If you load a different type of print material, select the

corresponding paper type.

Resolution(Quality)

The Resolution options you can select may vary

depending on your printer model.

You can select the

printing resolution. The higher the setting, the sharper the clarity

of printed characters and graphics. The higher setting also may

increase the time it takes to print a document.

Toner Save Mode

Selecting this option extends the life of your toner cartridge and

reduces your cost per page without a significant reduction in print

quality.

▲

Mac OS 10.4

Printing Multiple Pages on One Sheet

of Paper

You can print more than one page on a single sheet of paper.

This feature provides a cost-effective way to print draft pages.

From your Macintosh application, select

from the

File

menu.

Select

Layout

Select the number of pages you want to print on one sheet

of paper on the

Pages per Sheet

drop-down list.

Select the page order from the

Layout Direction

option.

To print a border around each page on the sheet, select

the option you want from the

Border

drop-down list.

Click

, and the printer prints the selected number of

pages on one side of each page.

▲

Mac OS 10.4

Duplex Printing

You can print on both sides of the paper. Before printing in the

duplex mode, decide on which edge you will be binding your

finished document. The binding options are:

Long-Edge Binding

: Which is the conventional layout

used in book binding.

Short-Edge Binding

: Which is the type often used with

calendars.

From your Macintosh application, select

from the

File

menu.

Select the

Layout

Select a binding orientation from

Two Sided Printing

option.

Click

and the printer prints on both sides of the

paper.

AUTION

If you have selected duplex printing and

then try to print multiple copies of a document, the

printer may not print the document in the way you

want. In case of "Collated copy" , if your document has

odd pages, the last page of the first copy and the first

page of the next copy will be printed on the front and

back of one sheet. In case of "Uncollated copy", the

same page will be printed on the front and back of one

sheet. Therefore, if you need multiple copies of a

document and you want those copies on both sides of

the paper, you must print them one at a time, as

separate print jobs

▲

Mac OS 10.4

Scanning

You can scan docoments using

Image Capture

. Macintosh OS

offers

Image Capture

Make sure that your machine and computer are turned on

and properly connected to each other.

Place a single document face down on the document glass.

OR load the document(s) face up into the ADF (or DADF).

Start

Applications

and click

Image Capture

Set the scan options on this program.

Scan and save your scanned image.

OTE

• For more information about using

Image Capture

, please

refer to the

Image Capture

's help.

• You can also scan using TWAIN-compliant softwares, such as

Adobe Photoshop.

• Scan process differ according to TWAIN-compliant

softwares. Please refer to the user guide of the software.

• When scanning does not operate, update Mac OS to the

latest version. Scanning operates properly in Mac OS 10.3.9

or higher and Mac OS 10.4.7 or higher.

SOFTWARE SECTION

INDEX

Symbols

advanced printing, use

booklet printing

canceling

scan

document, print

Macintosh

Windows

double-sided printing

Extras properties, set

favorites settings, use

Graphics properties, set

help, use

18,24

install

printer driver

Windows

installing

Linux software

printer software

Macintosh

Layout properties, set

Macintosh

Windows

Linux

driver, install

printer properties

printing

scanning

Macintosh

driver

install

printing

scanning

setting up the printer

MFP driver, install

Linux

n-up printing

Macintosh

Windows

orientation, print

Windows

overlay

create

delete

Paper properties, set

paper size, set

paper source, set

Windows

paper type, set

Macintosh

poster, print

PostScript driver

installing

document

fit to page

from Macintosh

from Windows

N-up

Macintosh

Windows

overlay

poster

PRN

scaling

watermark

print resolution

printer driver, install

Linux

printer properties

Linux

printer properties, set

Macintosh

Windows

14,24

printer resolution, set

Macintosh

Windows

printer software

install

Macintosh

Windows

uninstall

Macintosh

Windows

printing

booklets

double-sided

from Linux

resolution

printing

scan driver

install

Macintosh

uninstall

Macintosh

scanning

Linux

TWAIN

WIA driver

scanning from Macintosh

setip software

install

Windows

setting

darkness

favorites

image mode

resolution

Macintosh

Windows

toner save

true-type option

software

install

Macintosh

Windows

reinstall

Windows

system requirements

Macintosh

uninstall

Windows

status monitor

toner save, set

16,41

TWAIN, scan

uninstall, software

Windows

uninstalling

MFP driver

Linux

watermark

create

delete

edit

WIA, scan

Rev. 2.00

Samsung Electronics Co P3300MFP Laser Printer User Manual P3300MFP UserGuide

Samsung Electronics Co Ltd Laser Printer P3300MFP UserGuide

Users Manual

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