Samsung Electronics Co PHASER3200MFP Multi Function Laser Printer User Manual Phaser 3200MFP English

Samsung Electronics Co Ltd Multi Function Laser Printer Phaser 3200MFP English

Contents

Users Manual 1

Phaser 3200MFPUser Guide604E39320
©2007 by Xerox Corporation. All rights reserved.Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.All Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged. The information in this document is correct at the time of publication. Xerox reserves the right at any time to change the information without notice. Changes and technical updates will be added in subsequent editions of the documentation. For the latest information go to www.xerox.com.
Table of ContentsXerox Phaser 3200MFP Table of Contents-11 Welcome About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2 Getting to know your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3Component location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3 Control Panel Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5 Special Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7 Customer Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9 Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-10WARNING - Electrical Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11Laser Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12Maintenance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-13Ozone Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-13For Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14Radio Frequency Emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14Product Safety Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14 Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-15CE Mark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-15For Fax Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-15Environmental Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-19Illegal Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-20Product Recycling and Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-232 Getting Started Unpacking the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2Selecting a Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3Clearance Space . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3 Installing the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4 Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-6 Making Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8 Switching On the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11 Installing Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-12System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-13Printer Driver Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-14Changing the Display Language and Country . . . . . . . . . . . . . . . . . . . . . . . .2-15Setting the Machine ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-15Entering Characters Using the Number Keypad . . . . . . . . . . . . . . . . . . . . . . .2-16Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-17Changing the Clock Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-18Changing the Dial Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-19Setting the Paper Size and Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-19Setting Sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-20Using the Save Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-21 Using ControlCentre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-22The Scan Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-23The Phonebook Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-24The Printer Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-25The Firmware Update Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-25
1 Table of ContentsTable of Contents-2 Xerox Phaser 3200MFP3 Network Setup Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2Via the control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 Supported operating systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 Configuring TCP/IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3Dynamic addressing (BOOTP/DHCP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3Static addressing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3Configuring EtherTalk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4Restoring the network configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4Printing a network configuration page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4Resetting the network interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-44 Paper Handling Selecting Print Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2Paper Type, Input Sources, and Capacities . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2Guidelines for Paper and Special Materials . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3 Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5Using the Paper Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5Using the Manual Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5 Copy Output Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-65 Copying Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2Loading Paper for Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2Preparing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2Making Copies on the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3Making Copies from the Automatic Document Feeder . . . . . . . . . . . . . . . . . . .5-4 Selecting Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5Basic Copy Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5Special Copy Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7 Copy Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11Changing the Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11Setting the Time Out Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-116 Printing Installing Printer Software in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2Installing Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2 Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-6Basic Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-6Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-15 Advanced Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-16Printing Multiple Pages on One Sheet of Paper (N-Up Printing) . . . . . . . . . .6-16Printing Posters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-17Printing a Reduced or Enlarged Document . . . . . . . . . . . . . . . . . . . . . . . . . .6-18Fitting Your Document to a Selected Paper Size . . . . . . . . . . . . . . . . . . . . . .6-19
Table of ContentsXerox Phaser 3200MFP Table of Contents-3Using Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-20Using Overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-23 Sharing the Printer Locally . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-27Setting Up a Host Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-27Setting Up a Client Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-27 Using Windows PostScript Driver (Phaser 3200MFP/N Only) . . . . . . . . . . . . . . . . . .6-28Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-28Advanced . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-29Using Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-29 Using Status Monitor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-30Opening the Troubleshooting Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-31Changing the Status Monitor Program Setting . . . . . . . . . . . . . . . . . . . . . . . .6-31 Using Your Printer in Linux . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-32Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-32Installing the Unified Linux Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-32Using the Unified Driver Configurator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-35Configuring Printer Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-39Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-40Scanning a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-42 Using Your Machine with a Macintosh (Phaser 3200MFP/N only) . . . . . . . . . . . . . . .6-46 Installing Software for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-46Setting Up the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-48Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-49Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-527 Scanning Scanning Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2Scanning From the Control Panel to an Application . . . . . . . . . . . . . . . . . . . . .7-2Scanning Process with TWAIN-enabled Software . . . . . . . . . . . . . . . . . . . . . .7-3Scanning Using the WIA Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-4Scanning using a network connection(Phaser 3200MFP/N only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5Changing the settings for each scan job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-9Changing the default scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-9Enabling network scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-10Setting up Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-108 Faxing Setting Up the Fax System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2Changing the Fax Setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2Available Fax Setup Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2 Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-4Loading a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-4Adjusting the Document Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-5Sending a Fax Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-6Sending a Fax Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-7Redialing the Last Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-7Confirming Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-8Automatic Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-8
1 Table of ContentsTable of Contents-4 Xerox Phaser 3200MFP Receiving a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-9About Receiving Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-9Loading Paper for Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-9Receiving Automatically in Fax Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-10Receiving Manually in Tel Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-10Receiving Automatically in Ans/Fax Mode . . . . . . . . . . . . . . . . . . . . . . . . . . .8-10Receiving Manually Using an Extension Telephone . . . . . . . . . . . . . . . . . . . . 8-11Receiving Faxes Using the DRPD Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11Receiving Faxes in the Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-12 Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-13Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-13Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-14Searching for a Number in Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-16Printing a Phonebook List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-17 Other Ways to Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-18Sending Broadcast Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-18Sending a Delayed Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-19Sending a Priority Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-20Adding Documents To a Scheduled Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-21Canceling a Scheduled Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-22 Additional Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-22Using Secure Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-22Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-23Using Advanced Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-25Forwarding faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-26 Sending a fax from a PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-28Installing PC-Fax Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-289 Maintenance Clearing the Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2 Cleaning Your Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-3Cleaning the Outside . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-3Cleaning the Inside . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-3Cleaning the Scan Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-5 Maintaining the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-6Print Cartridge Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-6Expected Cartridge Life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-6Redistributing Print Cartridge Toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-6Replacing the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-7Printing continuously when the Toner Empty Replace Toner message appears 9-8Setting the Notify Toner Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-8Cleaning the Drum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-9 Consumables Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-10 Replacement Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-10Replacing the ADF Rubber Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-11
Table of ContentsXerox Phaser 3200MFP Table of Contents-510 Troubleshooting Clearing Document Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-2Input Misfeed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-2Exit Misfeed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-3 Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-4In the Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-4In the Manual Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-5In the Fuser Area or Around the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . .10-5In the Paper Exit Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-6Tips for Avoiding Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-8Clearing LCD Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-9Toner cartridge-related messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-13 Solving Other Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-14Paper Feeding Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-14Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-15Printing Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-18Copying Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-22Scanning Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-23Network Scan Problems (Phaser 3200MFP/N Only) . . . . . . . . . . . . . . . . . .10-23Fax ProblemsG UGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUXW-24Common Windows Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-25Common PostScript Problems (Phaser 3200MFP/N Only) . . . . . . . . . . . . . .10-26Common Linux Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-27Common Macintosh Problems (Phaser 3200MFP/N Only) . . . . . . . . . . . . . .10-3011 Specifications General Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-2 Scanner and Copier Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-3 Printer Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-4 Facsimile Specifications UGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGUGU XXT\ Paper Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-6Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-6Supported Sizes of Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-7Guidelines for Using Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-8Paper Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-9Paper Output Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-10Paper Storage Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-10Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-11Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-13Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-13
1 Table of ContentsTable of Contents-6 Xerox Phaser 3200MFP
1Welcome Xerox Phaser 3200MFP 1-11WelcomeThank you for choosing the Xerox Phaser 3200MFP. This product has been designed for ease of use, but to use your machine to its fullest potential take some time to read this User Guide.• About This Guide – page 1-2• Getting to know your machine – page 1-3• Control Panel Functions – page 1-5• Special Features – page 1-7• Customer Support – page 1-9• Safety Notes – page 1-10• Regulatory Information – page 1-15
1Welcome 1-2 Xerox Phaser 3200MFPAbout This GuideThis User Guide provides information you need for setting up your machine. It also provides all the detailed instructions for using your machine as a printer, scanner, copier and facsimile and information for maintaining and troubleshooting the machine.Throughout this User Guide some terms are used interchangeably:• Paper is synonymous with media.• Document is synonymous with original.• Page is synonymous with sheet.•Xerox Phaser 3200MFP is synonymous with the machine.The following table offers further information about the conventions used within this Guide.Related Information SourcesInformation available for the product consists of:-This User Guide-The Quick Install Guide- The Xerox website http://www.xerox.comConvention Description ExampleItalic Typeface Used to emphasize a word or phrase. In addition, references to other publications are displayed in Italic typeface.Xerox Phaser 3200MFP.Bold Typeface Used to emphasize the selection of a feature mode or button.Select the resolution required by pressing Resolution.Notes Provides additional information relating to the procedure.NOTE: For instructions on loading paper, refer to Loading Paper on page 2-6.Caution Cautions are statements that may cause mechanicaldamage to the machine as a result of an action.CAUTION: DO NOT use organic or strong chemical solvents or aerosol cleaners. Warning Used to alert users to the possibility of personal injury.WARNING: This product must be connected to a protective earthing circuit.
1Welcome Xerox Phaser 3200MFP 1-3Getting to know your machineComponent locationThese are the main components of your machine:Front ViewDocument GuideDocument Input TrayDocument CoverAutomatic Document FeederPaper Output Extension Document Output TrayManual TrayControl PanelDocument GlassPaper Input TrayFront DoorOutput Tray (Face Down)Print Cartridge
1Welcome 1-4 Xerox Phaser 3200MFPRear ViewEXT. JackUSB portNOTE: If your country has a different telephone connection system, this socket may be blocked.Power SwitchAC Power Cord Connector Line JackRear CoverNetwork port** Phaser 3200MFP/N Only
1Welcome Xerox Phaser 3200MFP 1-5Control Panel Functions12 34 5 6 7 8910Feature Description1Lighten/Darken Adjusts the brightness of the image for the current copy and e-mail job. 2Original TypeSelects the document type for the current copy and e-mail job. 3Reduce/Enlarge Makes the image on the copy smaller or larger than the original.Favorite Copy Allows you to use one of the special copy features, such as Clone, Collation, Auto Fit, ID Card Copy, 2/4 Up (multiple pages on a sheet), and Poster copying after assigning it. For details, refer to Special Copy Features on page 5-7.Resolution Adjusts the resolution of the documents for the current fax job.4Copy Select to Activate the Copy Mode.Scan Allows you to access a list of your PC software programs that an image can be scanned to. You must create the scan list using the Xerox software (ControlCentre) provided with this machine. For details see Using ControlCentre on page 2-22Fax Select to Activate the Fax Mode.5Displays the special features, current status and prompts during an operation.
1Welcome 1-6 Xerox Phaser 3200MFP6Phone Book Allows you to store frequently-dialed fax numbers and e-mail addresses in memory or search for stored fax numbers and e-mail addresses.Manual Dial Engages the telephone line.Broadcasting Allows you to send a fax to multiple destinations.Redial/Pause In Standby mode, redials the last number or in Edit mode, inserts a pause into a fax number.7Number Keypad Dials a number or enters alphanumeric characters for Fax and Copy functions. Also allows you to edit e-mail addresses.8Stop/Clear Stops an operation at any time.In Standby mode, clears/cancels the copy options, such as the brightness, the document type setting, the copy size, and the number of copies. 9Start Starts a job.10Used to scroll through the available options for the selected menu items on the display.Enter Confirms the selection on the display.Menu Enters Menu mode and scrolls through the menus available.Exit Sends you back to the upper menu level. Used to Exit menu functions.Feature Description
1Welcome Xerox Phaser 3200MFP 1-7Special FeaturesYour new machine is equipped with special features that improve the print quality. You can:Print with excellent quality and high speed• You can print up to 1200 dots per inch (dpi).•Up to 24 pages per minute in A4, Letter.Paper tray capacity and media recommendations•Manual tray supports one sheet of envelopes, labels, transparencies, custom-sized materials, postcards and heavy paper. •Standard 250-sheet tray supports standard type and size of paper. Also, standard tray supports one sheet of special materials. • 100-sheet output tray supports convenient access.Create professional documents•Print Watermarks. You can customize your documents with words, such as “Confidential”. For details, see Chapter 6, Printing.•Print Posters. The text and pictures of each page of your document are enlarged and printed across the sheet of paper and taped together to form a poster. For details, see Chapter 6, Printing.Save time and money • Allows you to use the Toner Save mode to save the toner. For details, see Chapter 6, Printing.• You can print multiple pages on one single sheet of paper to save paper.• You can use preprinted forms and letterhead on plain paper. • This machine automatically conserves electricity by substantially reducing power consumption when not printing.• This machine meets Energy Star guidelines for energy efficiency. 250
1Welcome 1-8 Xerox Phaser 3200MFPPrint in various environments• You can print in Windows 98/Me/2000/XP(32/64bit)/2003(32/64bit)/Vista.• Compatible with Linux and Macintosh (Phaser 3200MFP/N only).• Zoran IPS Emulation* is compatible with PostScript 3 (PS) and enables PS printing (Phaser 3200MFP/N only).* Zoran IPS Emulation is compatible with PostScript 3• © Copyright 1995-2005, Zoran Corporation. All rights reserved. Zoran, the Zoran logo, IPS/PS3 and OneImage are trademarks of Zoran Corporation.* 136 PS3 fonts Contains UFST and MicroType from Monotype Imaging Inc.
1Welcome Xerox Phaser 3200MFP 1-9Customer SupportIf you need assistance during or after product installation, please visit the Xerox website for online solutions and support:http://www.xerox.comIf you require further assistance, call our experts at the Xerox Welcome Center, or contact your local representative. When telephoning please quote the machine serial number. Use the space below to make a note of the machine serial number:# ____________________________________________The Xerox Welcome Center or local representative telephone number is provided when the machine is installed. For convenience and future reference, please record the telephone number in the space below:Xerox Welcome Center or local representative telephone number:# __________________________________________________Xerox US Welcome Center:1-800-821-2797Xerox Canada Welcome Center:1-800-93-XEROX (1-800-939-3769)Serial Number
1Welcome 1-10 Xerox Phaser 3200MFPSafety NotesRead these safety notes carefully before using this product to ensure you operate the equipment safely. Your Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.The safety and environment testing and performance of this product have been verified using Xerox materials only. WARNING: Any unauthorized alteration, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized local dealer for more informationWarning MarkingsAll warning instructions marked on or supplied with the product should be followed.WARNING: This WARNING alerts users to areas of the product where there is the possibility of personal injury.WARNING: This WARNING alerts users to areas of the product where there are heated surfaces, which should not be touched. Electrical SupplyThis product shall be operated from the type of electrical supply indicted on the product’s data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice.WARNING: This product must be connected to a protective earth circuit.This product is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use an earthed adapter plug to connect the product to an electrical outlet that lacks an earth connection terminal.
1Welcome Xerox Phaser 3200MFP 1-11Operator Accessible AreasThis equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards.MaintenanceAny operator product maintenance procedures will be described in the user documentation supplied with the product. Do not carry out any maintenance on this product which is not described in the customer documentation.Cleaning Your ProductBefore cleaning this product, unplug the product from the electrical outlet. Always use materials specifically designated for this product. The use of other materials may result in poor performance and may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain circumstances.WARNING - Electrical Safety Information• Only Use the power cord supplied with this equipment.• Plug the power cord directly into a grounded electrical outlet. Do not use an extension cord. If you do not know whether or not an outlet is grounded, consult a qualified electrician.• Improper connection of the equipment-grounding conductor can result in electrical shock.•Do not place this equipment where people might step on or trip on the power cord. •Do not override or disable electrical or mechanical interlocks.•Do not obstruct the ventilation openings. •Never push objects of any kind into slots or openings on this equipment• If any of the following conditions occur, switch off the power to the machine immediately and disconnect the power cord from the electrical outlet. Call an authorized local service representative to correct the problem. – The equipment emits unusual noise or odors.– The power cord is damaged or frayed.– A wall panel circuit breaker, fuse, or other safety device has been tripped.– Liquid is spilled into the copier/printer.– The equipment is exposed to water.– Any part of the equipment is damaged.
1Welcome 1-12 Xerox Phaser 3200MFPDisconnect DeviceThe power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.Laser Safety InformationCAUTION: Use of controls, adjustments or performance of procedure other than those specified herein may result in hazardous light exposure.With specific regard to laser safety, the equipment complies with performance standards for laser product set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.Operational Safety InformationTo ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times.Do These:• Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician.• This equipment must be connected to a protective earth circuit.This equipment is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet.• Always follow all warnings and instructions that are marked on or supplied with the equipment.• Always locate the equipment in an area that has adequate ventilation, and the room for servicing. For minimum dimensions see Clearance Space on page 2-3.• Always use materials and supplies specifically designed for your Xerox equipment. Use of unsuitable materials may result in poor performance.• Always unplug this equipment from the electrical outlet before cleaning.Do Not Do These:• Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet.
1Welcome Xerox Phaser 3200MFP 1-13• Never attempt any maintenance function that is not specifically described in this documentation.• This equipment should not be placed in a built-in installation unless proper ventilation is provided. Please contact your Authorized local dealer for further information.• Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.• Never locate the equipment near a radiator or any other heat source.• Never push objects of any kind into the ventilation openings.• Never override or "cheat" any of the electrical or mechanical interlock devices.• Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Xerox Service Representative or Service Provider immediately.Maintenance InformationDo not attempt any maintenance procedure that is not specifically described in the documentation that is supplied with your printer.• Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could create a dangerous condition.• Use supplies and cleaning materials only as directed in this manual. Keep all of these materials out of the reach of children.• Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service.• Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals.Ozone Safety InformationThis product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits.If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorized local dealer or Service Provider.
1Welcome 1-14 Xerox Phaser 3200MFPFor ConsumablesStore all consumables in accordance with the instructions given on the package or container. • Keep all consumables away from the reach of children.• Never throw toner, print cartridges or toner containers into an open flame.Radio Frequency EmissionsFCC Information to the UserThis device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: – This device may not cause harmful interference, and – This device must accept any interference received, including interference that may cause undesired operation.This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:– Reorient or relocate the receiving antenna.– Increase the separation between the equipment and receiver.– Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.– Consult the dealer or experienced radio TV technician for help.NOTE: Change or modifications not expressly approved by the manufacturer responsible for compliance could void the user's authority to operate the equipment.Product Safety CertificationThis product is certified by the following Agency using the Safety standards listed.This product was manufactured under a registered ISO9001 Quality system.Agency StandardUnderwriters Laboratories Inc. UL60950-1 1st (2003) (USA/Canada)Intertek ETL Semko IEC60950-1 Edition 1 (2001)
1Welcome Xerox Phaser 3200MFP 1-15Regulatory InformationCE MarkThe CE mark applied to this product symbolizes Xerox's declaration of conformity with the following applicable Directives of the European Union as of the dates indicated:December 12, 2006: Council Directive 2006/95/EEC amended by Council Directive 93/68/EEC, approximation of the laws of the member states related to low voltage equipment.January 1, 1996: Council Directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility. March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your Authorized local dealer.WARNING: In order to allow this equipment to operate in proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken.WARNING: Shielded interface cables must be used with this product to maintain compliance with Council Directive 89/336/EEC.For Fax FunctionUSAFAX Send Header Requirements:The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a Fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges.)In order to program this information into your FAX machine refer to Setting the Machine ID – page 2-15 and follow the steps provided. To enter the date and time, please refer Setting the Date and Time – page 2-17.
1Welcome 1-16 Xerox Phaser 3200MFPData Coupler Information:This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone Company.A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details.The Ringer Equivalence Number (or REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. The Telephone Company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the appropriate service center; details of which are displayed either on the machine or contained within the user guide. If the equipment is causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved.Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void. This equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.
1Welcome Xerox Phaser 3200MFP 1-17If your office has specially wired alarm equipment connected to the telephone line, ensure the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your Telephone Company or a qualified installer.CANADANOTE: The Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the users satisfaction.Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe systems, if present, are connected together. This precaution may be particularly important in rural areas.CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.NOTE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices does not exceed 5.
1Welcome 1-18 Xerox Phaser 3200MFPEuropeCertification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment DirectiveThis Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC.The product has been designed to work with the national PSTNs and compatible PBXs of the following countries:In the event of problems, you should contact your local Xerox representative in the first instance.This product has been tested to and is compliant with TBR21, a technical specification for terminal equipment for use on analogue-switched telephone networks in the European Economic Area.The product may be configured to be compatible with other country networks. Please contact your Xerox representative if it needs to be reconnected to another country's network. NOTE: Although this product can use either loop disconnect (pulse) or DTMF (tone) signaling it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call setup.Modification, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification.Austria Germany Luxembourg SwedenBelgium Greece Netherlands SwitzerlandDenmark Iceland Norway United KingdomFrance Ireland Portugal FinlandItaly Spain Czech Republic PolandBulgaria Romania Hungary
1Welcome Xerox Phaser 3200MFP 1-19Environmental ComplianceUSAENERGY STARAs an ENERGY STAR® partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency.The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks.The ENERGY STAR Imaging Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity.Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Power Save Mode from the last copy/print out, set at 15 minutes. A more detailed description of this feature together with instructions on changing the default time to suit your work pattern can be found in the Machine Setup Section of this guide.CanadaEnvironmental ChoiceTerra Choice Environmental Serviced, Inc. of Canada has verified that this product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment.As a participant in the Environmental Choice program, Xerox Corporation has determined that this product meets the Environmental Choice guidelines for energy efficiency.Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services. Copier, printer, digital press and fax products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled supplies. Currently, Environmental Choice has more than 1600 approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved products.
1Welcome 1-20 Xerox Phaser 3200MFPIllegal CopiesUSACongress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.1. Obligations or Securities of the United States Government, such as:2. Adjusted Compensation Certificates for Veterans of the World Wars.3. Obligations or Securities of any Foreign Government, Bank, or Corporation.4. Copyrighted materials, unless permission of the copyright owner has been obtained or the reproduction falls within the "fair use" or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.5. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be photographed.)6. Passports. (Foreign Passports may be photographed.)Certificates of Indebtedness National Bank CurrencyCoupons from Bonds Federal Reserve Bank NotesSilver Certificates Gold CertificatesUnited States Bonds Treasury NotesFederal Reserve Notes Fractional NotesCertificates of Deposit Paper MoneyBonds and Obligations of certain agencies of the government, such as FHA, etcBonds. (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.)Internal Revenue Stamps. (If it is necessary to reproduce a legal document on which there is a canceled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.)Postage Stamps, canceled or uncanceled. (For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less than 75% or more than 150% of the linear dimensions of the original.)Postal money Orders.Bills, Checks, or Draft of money drawn by or upon authorized officers of the United States.Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress.
1Welcome Xerox Phaser 3200MFP 1-217. Immigration Papers.8. Draft Registration Cards.9. Selective Service Induction Papers that bear any of the following Registrant's information:Earnings or IncomeDependency StatusCourt RecordPrevious military servicePhysical or mental conditionException: United States military discharge certificates may be photographed.10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc. (unless photograph is ordered by the head or such department or bureau.)Reproducing the following is also prohibited in certain states:Automobile Licenses - Drivers' Licenses - Automobile Certificates of Title.The above list is not all-inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your attorney.CanadaParliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.1. Current bank notes or current paper money.2. Obligations or securities of a government or bank.3. Exchequer bill paper or revenue paper.4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law.5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen's Printer for Canada, or the equivalent printer for a province).6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada.7. Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada.
1Welcome 1-22 Xerox Phaser 3200MFP8. Documents, registers or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof.9. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner.The above list is provided for your convenience and assistance, but it is not all-inclusive, and no liability is assumed for its completeness accuracy. In case of doubt, consult your solicitor.Other countriesCopying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions.Currency notesBank notes and chequesBank and government bonds and securitiesPassports and identification cardsCopyright material or trademarks without the consent of the ownerPostage stamps and other negotiable instrumentsThis list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.
1Welcome Xerox Phaser 3200MFP 1-23Product Recycling and DisposalIf you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury, perchlorate and other materials whose disposal may be regulated due to environmental considerations. The presence of lead, mercury and perchlorate is fully consistent with regulations applicable at the time that the product was placed on the market. For disposal information, contact your local authorities. Perchlorate Material - This product may contain one or more Perchlorate-containing devices, such as batteries. Special handling may apply. Please see www.dtxc.ca.gov/hazardouswasteperchlorate for more information. Xerox operates an equipment takeback and reuse/recycle program. Contact your Xerox sales representative ( 1-800-ASK-XEROX ) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment or for recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org.European UnionWEEE Directive 2002/96/ECSome equipment may be used in both a domestic/household and a professional/business application.Domestic/Household EnvironmentApplication of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream.In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste.Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge. Please contact your local disposal authority for information.In some member states, when you purchase new equipment, your local retailer may be required to take back your old equipment free of charge. Please ask you retailer for information.Professional/Business EnvironmentApplication of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures.In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures.Prior to disposal, please contact your local dealer or Xerox representative for end of life takeback information.
1Welcome 1-24 Xerox Phaser 3200MFP
2 Getting Started Xerox Phaser 3200MFP 2-12Getting StartedBefore you start to use your machine, there are a number of tasks to perform. Using the instructions provided in this chapter, unpack and setup your machine.This chapter includes:• Unpacking the machine – page 2-2• Selecting a Location – page 2-3• Loading Paper – page 2-6• Making Connections – page 2-8• Switching On the Machine – page 2-11• Installing Printer Software – page 2-12• Using ControlCentre – page 2-22
2 Getting Started 2-2 Xerox Phaser 3200MFPUnpacking the machine1. Remove the machine and all accessories from the packing carton. Make sure that the machine has been packed with the following items:NOTE: The appearance of the power cord and the telephone line cord may differ depending on your country’s specifications. The Power Cord must be plugged into a grounded power socket.NOTE: The CD-ROMs contain the Xerox printer driver, scan drivers, software, Network Scan, User Guide, Status Monitor and ControlCentre.NOTE: Components may differ from country to country. You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s, it should be AWG #26 or larger telephone line cord.
2 Getting Started Xerox Phaser 3200MFP 2-32. Remove the packing tape from the front, back, and sides of the machine.Selecting a LocationSelect a level, stable place with adequate space for air circulation around the machine. Allow extra space for opening doors and trays. The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge of a desk or table. Clearance SpaceThe diagram shows the space that should be left around the machine for access and ventilation.Tape
2 Getting Started 2-4 Xerox Phaser 3200MFPInstalling the Print Cartridge1. Open the front door.2. Remove the Print Cartridge from its bag and remove the paper protecting the cartridge by pulling the packing tape.3. Thoroughly rock the cartridge 5 or 6 times to distribute the toner. This will loosen the toner and make sure that you get the maximum copies from the cartridge.NOTE: If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.CAUTION: To prevent damage, do not expose the Print Cartridge to light for more than a few minutes. Cover it with a piece of paper if left exposed for more than a few minutes.CAUTION: Do not touch the green underside of the Print Cartridge. Use the handle on the cartridge when lifting the cartridge to avoid touching this area.
2 Getting Started Xerox Phaser 3200MFP 2-54. Unfold the Print Cartridge handle. Hold the handle and insert the cartridge into the machine until it snaps into place.NOTE: When inserting or removing the Print Cartridge take care not to scratch it against the machine frame. This will damage the cartridge and may produce marks on the copies.5. Close the front door. If the door is not firmly closed, printing errors may occur. NOTE: When printing text at 5% coverage, you can expect a print cartridge life of approximately 2,000/3,000 pages. (1,500 pages for the print cartridge that is shipped with the machine.)
2 Getting Started 2-6 Xerox Phaser 3200MFPLoading PaperThe tray can hold a maximum of 250 sheets of 20 lb (75 g/m2) plain paper. 1. Pull the tray toward you to open.2. Squeeze the rear guide and pull it out to extend the tray.3. Fan the edges of the paper stack to separate the pages. Gently tap the stack on a flat surface to even up the edges.4. Load paper into the tray to register at the rear, left corner of the tray. Make sure that all four corners lay flat in the tray. NOTE: Do not put too much paper in the tray. Over filling the tray may cause paper jams.
2 Getting Started Xerox Phaser 3200MFP 2-75. Squeeze the rear guide and side guide and move them so that they just touch the edge of the paper stack.NOTE: Do not push the guides hard against the paper stack to cause the stack to bend. If you do not adjust the paper side guide correctly, paper jams may occur.
2 Getting Started 2-8 Xerox Phaser 3200MFPMaking Connections1. Plug one end of the supplied telephone line cord into the LINEjack on the machine and the other end into the telephone wall socket.2. Plug the cord of your extension phone or answering machine into the EXT. jack.NOTE: If you want to use your machine to receive both faxes and voice calls, you will need to connect a telephone and/or answering machine to your machine. For Users in the UK:UK users should plug the cord of the extension phone into the supplied TAM lead and plug the cord of the TAM lead into the EXT. jack on the back of the machine.NOTE: Use the TAM lead and the telephone line cord supplied with your machine.In the United Kingdom, if a three-wire type (SHUNT-wire, older equipment) telephone or answering machine is To the wall socketTo an extension phone or answering machineTAM lead
2 Getting Started Xerox Phaser 3200MFP 2-9connected to the EXT. jack on the machine, the external equipment will fail to ring when receiving an incoming call as the machine is designed to operate with the latest technology. To prevent this incompatibility, use two-wire (newer equipment) telephones or answering machines.For Users in Germany For Users in France
2 Getting Started 2-10 Xerox Phaser 3200MFP3. Connect a USB cable to the USB port on your machine. Connect to the USB port on your computer.4. If you want to use a LAN cable, purchase LAN cable and connect it to the LAN connector on your machine.(Phaser 3200MFP/N only)
2 Getting Started Xerox Phaser 3200MFP 2-11Switching On the Machine1. Plug one end of the supplied power cord into the AC socket on the machine and the other end into a properly grounded AC outlet.2. Press the power switch to turn the machine on. “Warming Up Please Wait” appears on the display indicating that the machine is now on. To view your display text in another language, see Changing the Display Language and Country – page 2-15.WARNING: The fusing area inside the machine is hot. Be careful not to touch hot surfaces when accessing this area.CAUTION: Do not disassemble the machine with power on. If you do, you may receive an electric shock.To the AC outlet
2 Getting Started 2-12 Xerox Phaser 3200MFPInstalling Printer SoftwareNOTE: You must install software using the supplied CD-ROM after you have set up your machine and connected it to your computer. For details, see Chapter 6, Printing.The CD-ROM provides you with the following software:Programs for WindowsTo use your machine as a printer and scanner in Windows, you must install the MFP driver. You can install some or all the following components:•Printer driver- Use this driver to take full advantage of your printer’s features.•Scan driver- TWAIN and Windows Image Acquisition (WIA) driver is available for scanning documents on your machine. •ControlCentre-Use this program to create phonebook entries and configure the destination of the scan button. You can also update the firmware of the machine. •Status Monitor- This program appears when printing error occurs.•Network Scan: This program allows you to scan a document on your machine and save it to a network-connected computer (Phaser 3200MFP/N only).Macintosh Driver (Phaser 3200MFP/N only)You can print and scan to and from Macintosh operating systems using your machine.Linux DriverYou can print and scan to and from Linux operating systems using your machine. (Direct and Network)
2 Getting Started Xerox Phaser 3200MFP 2-13System RequirementsYour machine supports following operating system.Windows 98/Me/2000/XP(32/64bit)/2003(32/64bit)/Vista The following table shows Windows requirements.Macintosh 10.3 ~ 10.4 - See Installing Software for Macintosh – page 6-46Various Linux - See Installing the Unified Linux Driver – page 6-32.Item Requirements RecommendedCPU Windows 98/Me/2000 Pentium II 400 MHz or higherPentium III 933 MHzWindows XP(32/64bit)/2003(32/64bit)/VistaPentium III 933 MHz or higherPentium IV 1 GHzRAM Windows 98/Me/2000 64 MB or higher 128 MBWindows XP(32/64bit)/2003(32/64bit)128 MB or higher 256 MBWindows Vista 512 MB or higher 1 GBFree disk spaceWindows 98/Me/2000 300 MB or higher 1 GBWindows XP(32/64bit)/2003(32/64bit)1 GB or higher 5 GBWindows Vista 15 GB 15 GB or moreInternet ExplorerWindows 98/Me/2000/XP(32/64bit)/2003(32/64bit)5.0 or higherWindows Vista 7.0 or higher
2 Getting Started 2-14 Xerox Phaser 3200MFPPrinter Driver FeaturesYour printer drivers support the following standard features:• Paper source selection• Paper size, orientation and media type• Number of copiesThe following table lists the features supported by your printer drivers. NOTE: For details about installing software and using its features, see Chapter 6, Printing.FeaturePCL6 PostScript(Phaser 3200MPF/N only)Windows Windows Macintosh LinuxToner Save Y Y N YPrint quality option Y Y Y YPoster printing Y N N NMultiple pages per sheet (N-up)YYYY(2,4)Fit to page printing Y Y Y NScale printing Y Y Y NWatermark Y N N NOverlay Y N N N
2 Getting Started Xerox Phaser 3200MFP 2-15Changing the Display Language and CountrySetting LanguageTo change the language that displays on the control panel, follow these steps:1. Press Menu until “Machine Setup” appears on the top line of the display.2. Press the scroll button ( or ) until “Language” appears on the bottom line of the display.3. Press Enter. The current setting appears on the bottom line of the display.4. Press the scroll button ( or ) until the language you want appears on the display.5. Press Enter to save the selection.6. To return to Standby mode, press Stop/Clear.Setting the Machine ID In some countries, you are required by law to indicate your fax number on any fax you send. The Machine ID, containing your telephone number and name (or company name), will be printed at the top of each page sent from your machine.1. Press Menu until “Machine Setup” appears on the top line of the display. The first available menu item, “Machine ID”, displays on the bottom line. 2. Press Enter. The display asks you to enter the fax number.3. If there is a number already set, the number appears.4. Enter your fax number using the number keypad.NOTE: If you make a mistake while entering numbers, press the button to delete the last digit. 5. Press Enter when the number on the display is correct. The display asks you to enter an ID.6. Enter your name or the company name using the number keypad.7. You can enter alphanumeric characters using the number keypad, and include special symbols by pressing the 0 button.8. For details on how to use the number keypad to enter alphanumeric characters, see Entering Characters Using the Number Keypad – page 2-16.9. If you want to enter the same letter or number in succession (e.g. SS, AA, 777), enter one digit, move the cursor by pressing the button and enter the next digit.
2 Getting Started 2-16 Xerox Phaser 3200MFP10. If you want to insert a space in the name, you can also use the button to move the cursor to skip the position.11. Press Enter when the name on the display is correct.12. To return to Standby mode, press Stop/Clear.Entering Characters Using the Number KeypadAs you perform various tasks, you need to enter names and numbers. For example, when you set up your machine, you enter your name (or your company’s name) and telephone number. When you store one or two digit speed dial or group dial numbers, you may also enter the corresponding names.To enter alphanumeric characters:1. When you are prompted to enter a letter, locate the button labeled with the character you want. Press the button until the correct letter appears on the display.For example, to enter the letter O, press 6, labeled with “MNO”.Each time you press 6, the display shows a different letter, M,N,O, and finally 6.You can enter special characters, such as space, plus sign, and etc. For details, see Keypad Letters and Numbers on page 17.2. To enter additional letters, repeat step 1.If the next letter is printed on the same button, move the cursor by pressing the button and then press the button labeled with the letter you want. The cursor will move to the right and the next letter will appear on the display.You can enter a space by pressing 1once, and by using the cursor button.3. When you finish entering letters, press Enter.
2 Getting Started Xerox Phaser 3200MFP 2-17Keypad Letters and NumbersChanging Numbers or NamesIf you make a mistake while entering a number or name, press the button to delete the last digit or character. Then enter the correct number or character.Inserting a PauseWith some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. To insert a pause, press Redial/Pause at the appropriate place while entering the telephone number. A “” appears on the display at the corresponding location.Setting the Date and Time When you turn the machine on for the first time, the display prompts you to enter the current date and time. After entering, it will not appear again.NOTE: When turning on the machine after it has been off for a long time (Approx. 72 hours), you need to reset date and time.1. Press Menu until “Machine Setup” appears on the top line of the display. 2. Press the scroll button ( or ) to display “Date & Time” on the bottom line and press Enter.Key Assigned numbers, letters, or characters1 Space 1 2 A B C 2 3 D E F 34 G H I 45 J K L 56 M N O 6 7 P Q R S 78 T U V 8 9 W X Y Z 90 . @ _ - + , ‘ / * # & 0
2 Getting Started 2-18 Xerox Phaser 3200MFP3. Enter the correct time and date using the number keypad. NOTE: The date format may differ from country to country.You can also use the scroll button ( or ) to move the cursor under the digit you want to correct and enter a new number. 4. To select “AM” or “PM” for 12-hour format, press the or button. 5. When the cursor is not under the AM or PM indicator, pressing the or button immediately moves the cursor to the indicator. 6. You can change the clock mode to 24-hour format (e.g. 01:00 PM as 13:00). For details, see Changing the Clock Mode – page 2-18.7. Press Enter when the time and date on the display is correct.8. To return to Standby mode, press Stop/Clear.Changing the Clock ModeYou can set your machine to display the current time using either a 12-hour or 24-hour format.1. Press Menu until “Machine Setup” appears on the top line of the display.2. Press the scroll button ( or ) until you see “Clock Mode” on the bottom line and press Enter.3. The clock mode currently set for the machine displays.4. Press the scroll button ( or ) to select the other mode and then press Enter to save the selection.5. To return to Standby mode, press Stop/Clear.Unit RangeMonth 01 - 12Day 01 - 31Year Required four digitsHour 01 - 12 (12 hour mode)00 - 23 (24 hour mode)Minute 00 - 59
2 Getting Started Xerox Phaser 3200MFP 2-19Changing the Dial ModeThis setting may not be available depending on your country. If you cannot reach this option, your machine does not support this feature.You can set the dial mode for your machine to either tone dialling or pulse dialling. If you have a public telephone system or a private branch exchange (PBX) system, you may need to select Pulse. Contact your local telephone company if you are not sure which dial mode to use. If you select Pulse, some phone system features might not be available. It can also take longer to dial a fax or phone number.1. Press Menu until “Machine Setup” appears on the top line of the display.1. Press the scroll button ( or ) until you see “Dial Mode” on the bottom line and press Enter.2. The dial mode currently set for the machine displays.3. Press the scroll button ( or ) until the desired status appears and press Enter.To return to Standby mode, press Stop/Clear.Setting the Paper Size and TypeAfter loading paper in the tray, you need to set the paper size and type using the control panel buttons. These settings will apply to copy and fax modes. For PC-printing, you need to select the paper size and type in the print driver you use on your PC.1. Press Menu. The display shows “Paper Setting” on the top line of the display.2. Press the scroll button ( or ) to display “Paper Size” on the bottom line and press Enter to access the menu item.3. Use the scroll button ( or ) to find the paper size you are using and press Enter to save it. 4. Press the button to scroll to “Paper Type” and press Enter to access the menu item.5. Use the scroll button ( or ) to find the paper type you are using and press Enter to save it. 6. To return to Standby mode, press Stop/Clear.
2 Getting Started 2-20 Xerox Phaser 3200MFPSetting Sounds You can control the following sounds:•Speaker: You can turn on or off the sounds from the telephone line through the speaker, such as the dial tone or a fax tone. With this option set to “Comm.” the speaker is on until the remote machine answers. •Ringer: You can adjust the ringer volume.•Key Sound: With this option set to “On” a key tone sounds each time a key is pressed.•Alarm Sound: You can turn the alarm sound on or off. With this option set to “On” an alarm tone sounds when an error occurs or fax communication ends.• You can adjust the volume level using the Manual Dial button.Speaker, Ringer, Key Sound, and Alarm Sound1. Press Menu until “Sound/Volume” appears on the top line of the display.2. Press the scroll button ( or ) to scroll through the options. Press Enterwhen you see the desired sound option.3. Press the scroll button ( or ) to display the desired status or volume for the option you have selected.You will see the selection on the bottom line of the display. For the ringer volume, you can select “Off”, “Low”, “Med”, and “High”. Setting “Off” means that the ringer does not sound. The machine works normally even if the ringer is turned off.4. Press Enter to save the selection. The next sound option appears.5. If necessary, repeat steps 2 through 4.6. To return to Standby mode, press Stop/Clear.Speaker Volume1. Press Manual Dial. A dial tone sounds from the speaker.2. Press the scroll button ( or ) until you hear the volume you want. The display shows the current volume level.3. Press Manual Dial to save the change and return to Standby mode.NOTE: You can adjust the speaker volume only when the telephone line is connected.
2 Getting Started Xerox Phaser 3200MFP 2-21Using the Save ModesToner Save ModeToner Save mode allows your machine to use less toner on each page. Activating this mode extends the life of the Print Cartridge beyond what one would experience in the normal mode, but it reduces print quality.NOTE: When PC-printing, you can also turn on or off the toner save mode in the printer properties. For details, see Chapter 6, Printing.Power Save ModePower Save mode allows your machine to reduce power consumption when it is not in use. You can turn this mode on and select a length of time for which the machine waits after a job is printed before it switches to a reduced power state.1. Press Menu until “Machine Setup” appears on top line of the display.2. Press the scroll button ( or ) until “Power Save” appears on the bottom line. Press Enter.3. Press the scroll button ( or ) to display “On” on the bottom line and press Enter.Selecting “Off” means that the power save mode is deactivated.4. Press the scroll button ( or ) until the time setting you want appears.The available options are 5, 10, 15, 30, 60 and 120 (minutes). 5. Press Enter to save the selection.6. To return to Standby mode, press Stop/Clear.
2 Getting Started 2-22 Xerox Phaser 3200MFPUsing ControlCentreUsing ControlCentre, you can create and edit Phonebook entries from your computer and configure the destination launches when you use thecorresponding button on the control panel. You can also update the firmware of the machine. 1. To install the Xerox ControlCentre, insert the supplied Xerox Drivers CD.2. The CD-ROM should automatically run, and an installation window appears.If the installation window does not appear, click Start and then Run. Type X:\Setup.exe, replacing "X" with the letter of your CD-ROM drive and click OK.3. When the language selection window appears, select the appropriate language and then click Continue.4. Choose ControlCentre (if not already selected) and then click Continue.5.At the next screen accept your choice by clicking Continue and then click Finish. ControlCentre is now installed.
2 Getting Started Xerox Phaser 3200MFP 2-23To open ControlCentre:1. Start your Windows.2. Click the Start button on your desktop computer.3. From the Programs or All Pro-grams, select your printer driver name and then ControlCentre.The ControlCentre window opens. The ControlCentre window provides the following tabs: ScanSettings,Phonebook, Printer,and Firmware Update.4. To exit, click the Exit button at the bottom of each tab.NOTE: Use the help feature by referring to the window which appears when you click the Help button.The Scan Settings TabClick the Scan Settings tab to configure the scan destination list. Scan the image to any of the software programs in the destination list.You can also configure the scan settings, such as the output type and resolution.Select the program from the Available Scan Destinations and click to add it to the Front Panel Destination List. To delete the selected program, click . Restore DefaultsClick to restore the default settings.SendDownloads the settings made in the ControlCentre to your machine. 123123
2 Getting Started 2-24 Xerox Phaser 3200MFPThe Phonebook Tab Click the tab to configure print system settings.Read.Reads the Phonebook entries from the machine for use in the ControlCentre.WriteDownloads the Phonebook entries from the ControlCentre to the machine. Phonebook entries.EditAllows you to edit a selected Phonebook entry in a separate Edit window.DeleteDeletes a selected Phonebook entry.Delete AllDeletes all Phonebook entries.Group dial...Allows you to set up group dial numbers.When you click Group dial, the following window opens.Enter a name for the group. Shows the numbers included in the group. To remove a number, select it and click Remove. Shows the Phonebook entries you can include in the group. Select a number and click Add to move it to the Included numbers list.OKClick to save the group dial number after adding or removing numbers for the group.1234567123456712341234
2 Getting Started Xerox Phaser 3200MFP 2-25The Printer TabClick the tab to configure print system settings.OrientationAllows you to select the default orientation of print image on the page.MarginsAllows you to set the margin of print materials. PCL SettingsAllows you to set the PCL emulation configuration.ApplyDownloads the settings made in the ControlCentre to your machine. The Firmware Update TabClick the Firmware Update tab to update the firmware of your machine. 12341234
2 Getting Started 2-26 Xerox Phaser 3200MFP
3 Network Setup Xerox Phaser 3200MFP 3-13Network SetupConnecting your machine to a network is available only on the Phaser 3200MFP/N. This chapter gives you step-by-step instructions for setting up your machine for network connections.This chapter includes:• Introduction – page 3-2• Supported operating systems – page 3-2• Configuring TCP/IP – page 3-3
3 Network Setup 3-2 Xerox Phaser 3200MFPIntroductionOnce you have connected your machine to a network with an RJ-45 Ethernet cable, you can share the machine with other network users.You need to set up the network protocols on the machine to use it as your network printer. Protocols can be set up by the following method: Via the control panelYou can set up the following basic network parameters through the machine’s control panel:• Configure TCP/IP• Configure EtherTalkSupported operating systemsThe following table shows the network environments supported by the machine: • TCP/IP: Transmission Control Protocol/Internet Protocol• DHCP: Dynamic Host Configuration Protocol• BOOTP: Bootstrap ProtocolItem RequirementsNetwork interface • 10/100 Base-TXNetwork operating system• Windows 98/Me/NT 4.0/2000/XP(32/64bit)/2003(32/64bit)/Vista• Various Linux OS (refer to Installing the Unified Linux Driver on page 32)• Macintosh OS 10.3~10.4Network protocols• TCP/IP on Windows • EtherTalk Dynamic addressing server• DHCP, BOOTP
3 Network Setup Xerox Phaser 3200MFP 3-3Configuring TCP/IPYour machine can be set up with a variety of TCP/IP network information, such as an IP address, a subnet mask, and a gateway. There are several ways in which your machine can be assigned a TCP/IP address, depending on your network.• Dynamic addressing via BOOTP/DHCP (default): A TCP/IP address is assigned automatically by the server.• Static addressing: A TCP/IP address is assigned manually by the system administrator.NOTE: Before configuring TCP/IP, you need to set the network protocol to TCP/IP.Dynamic addressing (BOOTP/DHCP)To have a TCP/IP address assigned automatically by the server, take the following steps:1. Press Menu until Network Setup appears on the top line of the display. 2. Press the scroll button ( or ) until "Config Network" appears and press Enter.3. Press Enter when "TCP/IP" appears. 4. Press the scroll button ( or ) until "DHCP" or "BOOTP" appears and press Enter.5. Press Stop/Clear to return to Standby mode.Static addressingTo enter a TCP/IP address from your machine’s control panel, take the following steps: 1. Press Menu until "Network Setup" appears on the top line of the display.2. Press the scroll button ( or ) until "Config Network" appears and press Enter.3. Press Enter when "TCP/IP" appears.4. Press Enter when "Manual" appears.5. Press Enter when "IP Address" appears. 6. Enter a byte between 0 and 255 using the number keypad and press the scroll button ( or ) to move between bytes.7. Repeat this to complete the address from the 1st byte to the 4th byte.8. When you have finished, press Enter.
3 Network Setup 3-4 Xerox Phaser 3200MFP9. Repeat steps 6 and 7 to configure the other TCP/IP parameters: subnet mask and gateway address.10. Press Stop/Clear to return to Standby mode.Configuring EtherTalkEtherTalk is AppleTalk used in an Ethernet network. This protocol is widely used in Macintosh network environments. To use EtherTalk, take the following steps:1. Press Menu until "Network Setup" appears on the top line of the display.2. Press the scroll button ( or ) until "Config Network" appears and press Enter.3. Press the scroll button ( or ) until "EtherTalk" appears and press Enter.4. Press the scroll button ( or ) until "On" appears and press Enter.5. Press Stop/Clear to return to Standby mode.Restoring the network configurationYou can return the network configuration to its default settings.1. Press Menu until "Network Setup" appears on the top line of the display.2. Press the scroll button ( or ) until "Set To Default" appears and press Enter.3. Press Enter when "Yes" appears to restore the network configuration.4. Power the machine off and back on.Printing a network configuration pageThe network configuration page shows how the network interface on your machine is configured. 1. Press Menu until "Network Setup" appears on the top line of the display.2. Press the scroll button ( or ) until "Print Net CFG" appears and press Enter.3. Press Enter when "Yes" appears.The network configuration page prints out.Resetting the network interfaceYou can reset the embedded network interface when a network problem occurs.1. Press Menu until "Network Setup" appears on the top line of the display.2. Press Enter when "Reset Network" appears.3. The machine resets the network interface.
4 Paper Handling Xerox Phaser 3200MFP 4-14 Paper HandlingThis chapter explains how to select print materials and load them into your machine.This chapter includes:• Selecting Print Materials – page 4-2• Loading Paper – page 4-5• Copy Output Tray – page 4-6
4 Paper Handling 4-2 Xerox Phaser 3200MFPSelecting Print MaterialsYou can print on a variety of print materials, such as plain paper, envelopes, labels, and transparencies. Always use print materials that meet the guidelines for use with this machine. See Paper Specifications on page 11-9.To get the best possible print quality, use only high-quality copier-grade paper.When you choose print materials, consider the following:•Size: See Supported Sizes of Paper on page 11-7 for paper size specifications.•Weight: 16 ~ 24 lb (60 to 90 g/m2) for the tray when feeding multiple pages, and 16 ~ 43 lb (60 to 165 g/m2) for the manual tray and the tray when feeding a single page.•Brightness: Some papers are whiter than others and produce sharper, more vibrant images.•Surface smoothness: The smoothness of the paper affects how crisp the printing looks on the paper.CAUTION: Using print materials that do not conform to the specifications listed on page 11-9 may cause problems that may require service. This service is not covered by the warranty or service agreements.Paper Type, Input Sources, and CapacitiesNOTE: If you experience excessive jamming, load one sheet at a time through the tray or manual tray.NOTE: Maximum capacity may differ depending on media weight, thickness, and environmental conditions.Paper TypeInput Tray/CapacityTray Manual TrayPlain paper 250 1Envelopes 1 1Labels 1 1Transparencies 1 1Card stock 1 1
4 Paper Handling Xerox Phaser 3200MFP 4-3Guidelines for Paper and Special MaterialsWhen selecting or loading paper, envelopes, or other special material, keep these guidelines in mind:• Always use paper and other materials that conform with the specifications listed under Paper Specifications on page 11-9.• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.• Use only high quality copier grade paper for the best print quality. • Avoid paper with embossed lettering, perforations, or a texture that is too smooth or too rough. Paper jams may occur.• Store paper in its wrapper until you are ready to use it. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or curl.• Store unused materials at temperatures between 59 oF to 86 oF (15 oCand 30 oC). The relative humidity should be between 10 % and 70 %.• During storage, you should use a moisture-proof wrap, such as a plastic container or bag, to prevent dust and moisture from contaminating your paper.• Load special paper types one sheet at a time through the manual tray or the paper tray to avoid paper jams.• Only use materials specifically recommended for use in laser printers.• To prevent special materials, such as transparencies and label sheets from sticking together, remove them as they print out.• For envelopes:– Use only well-constructed envelopes with sharp and well creased folds.– Do not use envelopes with clasps and snaps.– Do not use envelopes with windows, coated lining, self-adhesive seals, or other synthetic materials.– Do not use damaged or poorly made envelopes.– Only use envelopes recommended for laser printers. – Do not feed stamped envelopes.• For transparencies:– Place them on a flat surface after removing them from the machine.– Do not leave a transparency in the tray for long periods of time. Dust and dirt may accumulate, resulting in spotty printing.– To avoid smudging caused by fingerprints, handle them carefully.– To avoid fading, do not expose printed transparencies to prolonged sunlight.– Only use transparencies recommended for use in laser printers.– Ensure that transparencies are not wrinkled, curled, or have any torn edges.
4 Paper Handling 4-4 Xerox Phaser 3200MFP• For labels:– Verify that their adhesive material can tolerate a fusing temperature of 392 oF (200 oC) for 0.1 second.– Make sure that there is no exposed adhesive material between them. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.– Do not load a sheet of labels through the machine more than once. The adhesive backing is designed for one pass through the machine.– Do not use labels that are separating from the backing sheet or are wrinkled, bubbled or otherwise damaged.– Only use labels recommended for laser printers.• For Card Stock or Custom-sized materials:– Postcards, 3.5 x 5.8 in. (89 x 148 mm) cards and other custom-sized materials can be printed with this printer. The minimum size is 3 x 5 in. (76 x 127 mm) and the maximum size is 8.5 x 14 in. (216 x 356 mm)– Always insert the short-edge into the tray first. If you want to print in landscape mode, make this selection through your software. Inserting paper long-edge first may cause a paper jam.– Do not print on media smaller than 3 in. (76 mm) wide or 5 in. (127 mm) long.• For preprinted paper:– Letterheads must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the printer’s fusing temperature of 392 °F (200 °C) for 0.1 second.– Ink on letterheads must be non-flammable and should not adversely affect any printer rollers.– Forms and letterheads should be sealed in a moisture-proof wrapping to prevent changes during storage.– Before you load preprinted paper as forms and letterheads, verify that the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper.• Do not use Carbonless paper and Tracing paper. Use of these types of paper could result in chemical smells and could damage your machine.
4 Paper Handling Xerox Phaser 3200MFP 4-5Loading PaperProper paper loading helps prevent paper jams and ensure trouble-free printing. Do not remove the paper in the tray while a job is printing. Doing so may cause a paper jam. See Paper Type, Input Sources, and Capacities on page 4-2 for acceptable paper size and capacity for the tray. Using the Paper TrayThe paper tray holds 250 sheets of paper.For details about loading paper in the tray, see Loading Paper on page 2-6.To use the special material like envelope, label or card, remove the stack of plain paper and load one sheet of special material into the tray. Using the Manual TrayWhen you print a document using your PC and want to check the print quality after each page is printed, load the paper in the manual tray and select Manual Feeder for Source from the print driver.1. Load the print material into the tray. If there is a print side to the paper it should be face up. Push the print material firmly into the manual tray.2. Adjust the paper guide against the print material without bending the material.3. Select Manual Feeder for Source from the software application, and then select the correct paper size and type. For details, see Printing a Document on page 6-6.4. Send the job to the printer.5. On the machine the display shows “Add Paper & Press Start”. Press Start on the machine to start feeding. Printing is started. 6. If you have multiple pages to be printed, the display shows “Add Paper & Press Start” again. Load the next sheet and press Start.Repeat this step for every page to be printed.
4 Paper Handling 4-6 Xerox Phaser 3200MFPNOTE: • If you experience jams with card stock feeding, turn the paper over and try again.• Manually loading paper and pressing Start to start feeding is only available with PC printing.• Because the Manual Feed mode does not print jobs automatically and continuously, incoming faxes are stored in memory instead of printing immediately.• When you press Stop/Clear in the Manual Feed mode, the print job in progress is canceled. Copy Output TrayThe machine has a paper output tray that holds 100 sheets of 20lb (75 g/m2)paper. The output tray collects printed paper face down, in the order in which the sheets were printed.NOTE: Pull the paper output extension out so that the output does not drop out of the tray.Paper output extension
5 Copying Xerox Phaser 3200MFP 5-15CopyingThis chapter gives you step-by-step instructions for copying documents.This chapter includes:NOTE: The machine defaults to Copy mode.• Making Copies – page 5-2• Selecting Copy Options – page 5-5• Copy Setup – page 5-11
5 Copying 5-2 Xerox Phaser 3200MFPMaking CopiesLoading Paper for CopyingThe instructions for loading copy materials are the same whether you are printing, faxing, or copying. For further details, see Loading Paper on page 2-6NOTE: For copying, you can only use Letter, A4, Legal, Folio, Executive, B5, A5, or A6 sized print materials.Preparing a DocumentYou can use the document glass or the Automatic Document Feeder (ADF) to load an original document for copying, scanning, and sending a fax. Using the ADF, you can load up to 30 sheets (20 lb, 75 g/m2) for one job. You can, of course, place only one sheet at a time on the document glass.NOTE: Only letter, A4 sized print materials can be placed in the Document Glass.When you use the ADF:• Do not load documents smaller than 5.6 x 5.8 inches (142 x 148 mm) or larger than 8.5 x 14 inches (216 x 356 mm).• Do not attempt to feed the following types of documents:– carbon-paper or carbon-backed paper– coated paper– onion skin or thin paper– wrinkled or creased paper– curled or rolled paper– torn paper• Remove all staples and paper clips before loading documents.• Make sure any glue, ink, or correction fluid on the paper is completely dry before loading documents.• Do not load documents that include different sizes or weights of paper.• Do not load booklets, pamphlets, transparencies, or documents having other unusual characteristics.If you wish to copy any of the documents listed here, use the Document Glass.
5 Copying Xerox Phaser 3200MFP 5-3Making Copies on the Document Glass1. Lift and open the document cover.2. Place the document face downon the document glass and align it at the top left corner of the glass.NOTE: • Make sure that no documents are in the ADF (Automatic Document Feeder). If a document is detected in the ADF, the machine gives it priority over the document on the document glass.• Only letter, A4 sized print materials can be placed in the Document Glass.3. Close the document cover.NOTE: • Lower the document cover gently to avoid damage to the machine or personal injury.• If you leave the cover open while copying you may affect copy quality and toner consumption.• If you are copying a page from a book or magazine, leave the cover open.4. Press the Copy button to enter the copy mode.5. Select the copy settings including number of copies, copy size, brightness, and original type, by using the control panel buttons. See Selecting Copy Options on page 5-5.To clear the settings, use the Stop/Clear button.6. If necessary, you can use special copy features, such as Poster, Auto Fit, Clone, and ID Card copying. See Special Copy Features on page 5-77. Press Start to begin copying. The display shows the copy processing.
5 Copying 5-4 Xerox Phaser 3200MFPNOTE: • You can cancel the copy job during an operation. Press Stop/Clear, and the copying will stop.• Dust on the document glass may cause black spots on the printout. Always keep it clean. See Cleaning the Scan Unit on page 9-5.• To get the best scan quality, especially for colored or gray-scaled images, use the document glass.Making Copies from the Automatic Document Feeder1. Load the document face upinto the ADF (Automatic Document Feeder). You can insert up to 30 sheets at a time. Make sure that the bottom of the document stack matches the paper size marked on the document tray.NOTE: Copies up to 8.5 x 14 can be made from the ADF (Automatic Document Feeder)2. Adjust the document guides to the document size.3. Select the copy settings including number of copies, copy size, brightness, and original type, by using the control panel buttons. See Selecting Copy Options on page 5-5.4. To clear the settings, use the Stop/Clear button.5. If necessary, you can use special copy features, such as Collate and 2 or 4 Up copying. 6. Press Start to begin copying. The display shows the copy processing.NOTE: Dust on the ADF glass may cause black lines on the printout. Always keep the ADF glass clean. See Cleaning the Scan Unit on page 9-5.
5 Copying Xerox Phaser 3200MFP 5-5Selecting Copy OptionsBasic Copy FeaturesThe buttons on the control panel let you select all basic copy options: brightness, document type, copy size, and copy quantity. Set the following options for the current copy job before pressing Start to make copies.NOTE: If you press Stop/Clear while setting the copy options, all of the options you have set for the current copy job will be canceled and returned to their default status. The settings will automatically return to their default status after the machine completes the copy job in progress. Lighten/DarkenIf you have an original document containing faint markings or dark images, you can adjust the brightness to make a copy that is easier to read. To adjust the brightness, press Lighten/Darken.You can choose from the following contrast modes:•Lighten: will make the copies lighter than the original document. This works well with dark print.•Normal: will make the copies look the same as the original document. This works well with standard typed or printed documents.•Darken: will make the copies darker than the original document. This works well with light print or faint pencil markings.Original TypeThe Original Type setting is used to improve the copy quality by selecting the document type for the current copy job. To select the document type, press Original Type.You can choose from the following image modes:•Text: Use for documents containing mostly text.•Photo & Text: Use for documents with mixed text and photographs.•Photo: Use when the originals are photographs.NOTE: When you copy a document containing color on the background, such as a newspaper or a catalog, the background will appear on your copy. If you want to reduce the background, change the Lighten/Darken setting to Lighten and/or the Original Type setting to Text.
5 Copying 5-6 Xerox Phaser 3200MFPReduce/EnlargeUsing the Reduce/Enlarge button will reduce or enlarge the size of a copied image from 25% to 400% when you copying from the document glass or from 25% to 100% from the ADF. To select from the predefined copy sizes:1. Press Reduce/Enlarge.The default setting appears on the bottom line of the display.2. Press Reduce/Enlarge or the scroll buttons ( or ) to find the size setting you want. 3. Press Enter to save the selection.To fine-tune the size of copies:1. Press Reduce/Enlarge.2. Press Reduce/Enlarge or the scroll buttons ( or ) until “Custom:25-100%” or “Custom:25-400%” displays on the bottom line. Press Enter.3. Press the scroll button ( or ) until the copy size you want appears on the display. Pressing and holding the button allows you to quickly scroll to the number you want.You can also enter the value using the number keypad.4. Press Enter to save the selection.NOTE: When you make a reduced copy, black lines may appear at the bottom of your copy.Copy QuantityYou can select the number of copies from 1 to 99.1. Press Menu on the control panel until “Copy Setup” appears on the top line of the display. The first menu item, “Default-Change”, appears on the bottom line.2. Press Enter.3. Press the scroll button ( or ) to access the menu item, "Copy Quantity". It appears on the bottom line, then press Enter.4. Press the number you want to enter on the display: You can press and hold the button to quickly scroll the number you want to enter.You can also enter the value using the number keypad.5. Press Enter to save the selection.
5 Copying Xerox Phaser 3200MFP 5-7Special Copy FeaturesYou can use the following copy features by pressing Favorite Copy button:•Off: Prints in normal mode.•Clone:Prints multiple image copies from the original document on a single page. The number of images is automatically determined by the original image and paper size. See Clone Copying on page 5-7.•Copy Collate:Sorts the copy job. For example, if you make 2 copies of a 3 page document, one complete 3 page document will print followed by the second complete document. See Collation Copying on page 5-8.•Auto Fit: Automatically reduces or enlarges the original image to fit on the paper currently loaded in the machine. See Auto Fit Copying on page 5-8.•ID Card Copy:Prints 2-sided ID cards on one sheet of paper. See ID Card Copying on page 5-9.•2/4 Up: Prints 2 or 4 original images reduced to fit onto one sheet of paper. See 2 Up or 4 Up Copying on page 5-9.•Poster: Prints an image onto 9 sheets of paper (3x3). You can paste the printed pages together to make one poster-sized document. See Poster Copying on page 5-10.NOTE: Some features may not be available depending on where you loaded the document, on the document glass or in the Automatic Document Feeder.Clone CopyingThis special copy feature can be applied only when you place a document on the document glass. If a document is detected in the ADF, Clone copying feature does not work.1. Place the document to be copied on the document glass, and close the cover. 2. Press Favorite Copy until “Clone” appears on the bottom line of the display and press Enter.3. If necessary, customize the copy settings, including Lighten/Darken and original type, by using the control panel buttons. See “Selecting Copy Options” on page 5-5.4. Press Start to begin copying.NOTE: You cannot adjust the copy size using the Reduce/Enlarge button while making a clone copy.
5 Copying 5-8 Xerox Phaser 3200MFPCollation CopyingThis special copy feature is available only when you load documents in the ADF.1. Load the documents to be copied in the ADF.2. Press Favorite Copy until “Copy Collate” appears on the bottom line of the display and press Enter.3. If necessary, customize the copy settings, including Lighten/Darken and original type, by using the control panel buttons. See “Selecting Copy Options” on page 5-5.4. Press Start to begin copying.Auto Fit CopyingThis special copy feature can be applied only when you place a document on the document glass. If a document is detected in the ADF, Auto Fit copying does not work.1. Place the document to be copied on the document glass, and close the cover. 2. Press Favorite Copy until “Auto Fit” appears on the bottom line of the display and press Enter.3. If necessary, customize the copy settings, including Lighten/Darken and original type, by using the control panel buttons. See “Selecting Copy Options” on page 5-5.4. Press Start to begin copying.NOTE: You cannot adjust the copy size using the Reduce/Enlarge button while Auto Fit copying is enabled.123123A
5 Copying Xerox Phaser 3200MFP 5-9ID Card CopyingYou can copy both sides of the ID Card to a single side of paper. When you copy using this feature, the machine prints one side of the card on the upper half of the paper and the other side on the lower half without reducing the size of the original. If the original is larger than the printable area, some portions may not be printed.This special copy feature can be applied only when you place a document on the document glass. If a document is detected in the ADF, ID Card copying feature does not work.1. Place the ID Card to be copied on the document glass and close the cover. 2. Press Favorite Copy until “ID Card Copy” appears on the bottom line of the display and press Enter.3. If necessary, customize the copy settings, including Lighten/Darken and original type, by using the control panel buttons. See “Selecting Copy Options” on page 5-5.4. Press Start to begin copying.Your machine begins scanning the front side.5. When “Set Backside” displays on the bottom line, open the document cover and turn the card over. Close the cover.6. Press Start again.NOTE: If you press the Stop/Clear button or if no buttons are pressed for approximately 30 seconds, the machine cancels the copy job and returns to Standby mode.2 Up or 4 Up CopyingThis copy feature is available only when you load documents in the ADF.1. Load the documents to be copied in the ADF.2. Press Favorite Copy until “2 UP” or “4 UP” appears on the bottom line of the display and press Enter.3. If necessary, customize the copy settings, including Lighten/Darken and original type, by using the control panel buttons. See “Selecting Copy Options” on page 5-5.4. Press Start to begin copying.NOTE: You cannot adjust the copy size using the Reduce/Enlarge button for making a 2 or 4 Up copy.1 23 41 2 2-up copying4-up copying
5 Copying 5-10 Xerox Phaser 3200MFPPoster CopyingThis special copy feature can be applied only when you place a document on the document glass. If a document is detected in the ADF, the Poster copying feature does not work.1. Place the document to be copied on the document glass and close the cover.2. Press Favorite Copy until “Poster” appears on the bottom line of the display and press Enter.3. If necessary, customize the copy settings, including Lighten/Darken and original type, by using the control panel buttons. See “Selecting Copy Options” on page 5-5.4. Press Start to begin copying.Your original document is divided into 9 portions. Each portion is scanned and printed one by one in the following order:NOTE: You cannot adjust the copy size using the Reduce/Enlarge button when making a poster.
5 Copying Xerox Phaser 3200MFP 5-11Copy SetupThe copy settings on the machine can be customized to suit your copying requirements.Changing the Default SettingsThe copy options, including lighten/darken, original type, copy size and copy quantity, can be set to the most frequently used modes. When you copy a document, the default settings are used unless they are changed by using the corresponding buttons on the control panel.To create your own default settings:1.Press Menu on the control panel until “Copy Setup” appears on the top line of the display. The first menu item, “Default-Change”, appears on the bottom line.2.Press Enter to access the menu item. The first setup option, “Lighten/Darken”, appears on the bottom line.3.Press the scroll button ( or ) to scroll through the setup options.4.When the option you want to set appears, press Enter to access the option.5.Change the setting using the scroll button ( or ).Values can be entered using the number keypad.6.Press Enter to save the selection.7.Repeat steps 3 through 6, as needed.8.To return to Standby mode, press Stop/Clear.NOTE: While you are setting copy options, pressing Stop/Clear cancels the changed settings and restores their default status.Setting the Time Out OptionYou can set the time the machine waits before it restores the default copy settings after a selection has been made.1.Press Menu on the control panel until “Copy Setup” appears on the top line of the display. 2.Press the scroll button ( or ) to display “Timeout” on the bottom line.3.Press Enter to access the menu item.4.Press the scroll button ( or ) until the status you want appears on the display.You can select from 15, 30, 60, 120 and 180 (seconds). Selecting “Off” means that the machine does not restore the default settings until you press Startto begin copying, or Stop/Clear to cancel.5.Press Enter to make your selection.6.To return to Standby mode, press Stop/Clear.
5 Copying 5-12 Xerox Phaser 3200MFP
6Printing Xerox Phaser 3200MFP 6-16PrintingThis chapter includes:• Installing Printer Software in Windows – page 6-2• Printing a Document – page 6-6• Advanced Printing – page 6-16• Sharing the Printer Locally – page 6-27• Using Windows PostScript Driver (Phaser 3200MFP/N Only) – page 6-28• Using Your Printer in Linux – page 6-32 • Using Your Machine with a Macintosh (Phaser 3200MFP/N only) – page 6-46
6Printing 6-2 Xerox Phaser 3200MFPInstalling Printer Software in WindowsThis chapter includes:• Installing Printer Software – page 6-2NOTE: For Windows 2000/XP(32/64bit)/2003(32/64bit)/Vista, the system administrator should install the software.Installing Printer SoftwareAll applications should be closed on your PC before beginning installation.Installing Xerox Drivers using the USB port 1. Plug the USB cable into the Printer and connect it to your Personal Computer (PC). Start your PC and turn on the Printer.2. Insert the Xerox Drivers CD into the CD-ROM drive. If you use Windows Vista, when you are asked to allow the installation, click Continue.The CD-ROM should automatically run, and an installation window appears.If the installation window does not appear, click Start and then Run. Type X:\Setup.exe, replacing "X" with the letter of your CD-ROM drive and click OK.If you use Windows Vista, click Start All Programs AccessoriesRun, and type X:\Setup.exeNOTE: If the "New Hardware Wizard" window appears during the installation procedure, click in the upper right corner of the box to close the window, or click Cancel.3. When the language selection window appears, select the appropriate language and then click Next.
6Printing Xerox Phaser 3200MFP 6-34. Choose the components you want to install and then click Next.5. Click Next.6. Click Finish. The driver installation is now complete.Installing Xerox Drivers using the Network (Phaser 3200MFP/N only)When you connect your printer to a network, you must first configure the TCP/IP settings for the printer. See Configuring TCP/IP on page 3-3After you have assigned and verified the TCP/IP settings, you are ready to install the software on each computer on the network.1. Make sure that the printer is connected to your network and powered on. For details about connecting to the network, see Making Connections on page 2-82. Insert the Xerox Drivers CD into the CD-ROM drive. If you use Windows Vista, when you are asked to allow the installation, click Next.The CD-ROM should automatically run, and an installation window appears.If the installation window does not appear, click Start and then Run. Type X:\Setup.exe, replacing "X" with the letter of your CD-ROM drive and click OK.If you use Windows Vista, click Start All Programs AccessoriesRun, and type X:\Setup.exeNOTE: If the "New Hardware Wizard" window appears during the installation procedure, click in the upper right corner of the box to close the window, or click Cancel.
6Printing 6-4 Xerox Phaser 3200MFP3. When the language selection window appears, select the appropriate language and then click Next.4. Choose the components you want to install and then click Next.5. Click Next.Click Finish. The driver installation is now complete.
6Printing Xerox Phaser 3200MFP 6-5Selecting the Xerox Network Printer Port To print to the Xerox Network Printer port, you need to select it in the printer driver.1. From the Windows Start menu, selecting Settings and then Printer to open the Printer folder.In Windows XP(32/64bit)/2003(32/64bit), select Start and then Printers and Faxes.For Windows Vista, select Start Control Panel Hardware and Sound Printers.2. Right-click on the your printer name icon and select Properties from the pop-up menu. 3. In Windows 98/Me, click the Details tab. In Windows 2000/XP(32/64bit)/2003(32/64bit)/Vista, click the Ports tab.4. Click Add Port.5. In Windows 98/Me, click Other, and select Standard TCP/IP Port. Click OK.In Windows 2000/XP(32/64bit)/2003(32/64bit)/Vista, select Standard TCP/IP Port and click New Port.6. The Network Printer Port Wizard window appears. Select the method for detecting the network interface card of your machine and enter the asso-ciated address, if necessary. Click Next.You can find a print server by entering the printer’s IP address, MAC address, or IPX/SPX address. To search through all of the interface cards connected to the network, select Auto Detection on the network.7. If you selected Auto Detection on the network, the system detects all of the print servers and displays a list. Select your printer you want to use then click Next.8. Type a port name to identify the new printer and click Finish.9. The selected port displays on the print port list. Click OK or Close.10. You are finished. To send a job to the network printer, select the printer from the application programme.NOTE: The printer that has been installed will become the default printer.
6Printing 6-6 Xerox Phaser 3200MFPPrinting a DocumentThis machine allows you to print in various Windows applications, a Macintosh computer, or a Linux system. The exact steps for printing a document may vary depending on the application you use. Basic PrintingNOTE: Your printer driver Properties window that appears in this User Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.NOTE: Check the Operating System(s) that are compatible with your printer. Please refer to the OS Compatibility section of Printer Specifications in your Printer User Guide.NOTE: If you need to know the exact name of your printer, you can check the supplied CD-ROM.The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to the User Guide of your software application for the exact printing procedure.1. Open the document you want to print.2. Select Print from the File menu. The Print window is displayed. It may look slightly different depending on your application. The basic print settings are selected within the Print window. These settings include the number of copies and print range.3. Select your printer driver from the Namedrop-down list.Make sure that your printer is selected.
6Printing Xerox Phaser 3200MFP 6-74. To take advantage of the printer features provided by your printer driver, click Properties or Preferences in the application’s Print window. For details, see Printer Settings on page 6-7.If you do not have Properties or Preferences, select either Setup,Printer, or Options in your Print window. Then click Properties on the next screen.5. Click OK to close the printer properties window.6. To start the print job, click OK or Print in the Print window.Printer SettingsYou can use the printer properties window, which allows you to access all of the printer options you need when using your printer. When the printer properties are displayed, you can review and change the settings needed for your print job. Your printer properties window may differ, depending on your operating system. This User Guide shows the Properties window for Windows XP.Your printer driver Properties window that appears in this User Guide may differ depending on the printer in use.If you access printer properties through the Printers folder, you can view additional Windows-based tabs (refer to your Windows User Guide).NOTE: Most Windows applications will override settings you specify in the printer driver. Change all print settings available in the software application first, and change any remaining settings using the printer driver. NOTE: The settings you change remain in effect only while you are using the current program. To make your changes permanent, make them in the Printers folder. NOTE: The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help.1. Click the Windows Start button.2. Select Printers and Faxes.3. Select your printer driver icon.4. Right-click on the printer driver icon and select Printing Preferences.5. Change the settings on each tab, click OK.
6Printing 6-8 Xerox Phaser 3200MFPLayout TabThe Layout tab provides options to adjust how the document appears on the printed page. The LayoutOptions includes Multiple Pages per Side and Poster Printing. See Basic Printing on page 6-6 for more information on accessing printer properties. Paper OrientationPaper Orientation allows you to select the direction in which information is printed on a page. Portrait prints across the width of the page, letter style. Landscape prints across the length of the page, spreadsheet style. Rotate allows you to rotate the page the selected degrees.Layout Options allows you to select advanced printing options. You can choose Multiple Pages per Side and Poster Printing.For details, see Printing Multiple Pages on One Sheet of Paper (N-Up Printing) on page 6-16.For details, see Printing Posters on page 6-17.121 Landscape Portrait2
6Printing Xerox Phaser 3200MFP 6-9Paper TabUse the following options to set the basic paper handling specifications when you access the printer properties. See Basic Printing on page 6-6 for more information on accessing printer properties. Click the Paper tab to access various paper properties. CopiesCopies allows you to choose the number of copies to be printed. You can select 1 to 999 copies. SizeSize allows you to set the size of paper you loaded in the tray.If the required size is not listed in the Size box, click Custom. When the Custom Paper Setting window appears, set the paper size and click OK. The setting appears in the list so that you can select it. 1234512Enter the custom name you want to use. Enter the paper size.
6Printing 6-10 Xerox Phaser 3200MFPSourceMake sure that Source is set to the corresponding paper tray.Use the Manual Feeder source when printing to special material. You need to load one sheet at a time into the manual tray.If the paper source is set to Auto Selection, the machine automatically picks up print material in the following order: the manual tray and the paper tray.Layout TypeMake sure that Type is set to Printer Default. If you load a different type of print material, select the corresponding paper type. If you use cotton paper, set the paper type to Thick Paper for best printing. To use recycled paper, with weighs from 20lb to 24lb (75~90g/m2), or colored paper, select Color Paper.Scaling PrintingScaling Printing allows you to automatically or manually scale your print job on a page. You can choose from None,Reduce/Enlarge, and Fit to Page.•For details, see Printing a Reduced or Enlarged Document on page 6-18.•For details, see Fitting Your Document to a Selected Paper Size on page 6-19.345
6Printing Xerox Phaser 3200MFP 6-11Graphics TabUse the following Graphic options to adjust the print quality for your specific printing needs. See Basic Printing on page 6-6 for more information on accessing printer properties. Click the Graphics tab to display the properties shown below. ResolutionThe Resolution options you can select may vary depending on your printer model. The higher the setting, the sharper the clarity of printed characters and graphics. The higher setting also may increase the time it takes to print a document. Toner Save ModeImage ModeThe available options are Normal and Text Enhancement.Printer Setting: This setting is for normal documents.Normal: This setting is for bolder line widths or darker gray-scale images.Text Enhancement: This setting is for finer line width, higher definition in graphics, and lighter gray-scale images.Toner Save ModeSelecting this option extends the life of your print cartridge and reduces your cost per page without a significant reduction in print quality.Printer Setting: If you select this option, this feature is determined by the setting you’ve made on the control panel of the printer.On: Select this option to allow the printer to use less toner on each page.Off: If you don’t need to save toner when printing a document, select this option.1234123
6Printing 6-12 Xerox Phaser 3200MFPAdvanced OptionsYou can set advanced settings by clicking the Advanced Options button. TrueType Options: This option determines what the driver tells the printer about how to image the text in your document. Select the appropriate setting according to the status of your document. This option is available only when you use Windows 9x.Download as Outline: When this option is selected, the driver will download any TrueType fonts that are used in your document not already stored (resident) on your printer. If, after printing a document, you find that the fonts did not print correctly, choose Download as bit image and resubmit your print job. The Download as bit image setting is often useful when printing Adobe. This feature is available only when you use the PCL printer driver.Download as Bitmap: When this option is selected, the driver will download the font data as bitmap images. Documents with complicated fonts, such as Korean or Chinese, or various other fonts, will print faster in this setting. Print as Graphics: When this option is selected, the driver will download any fonts as graphics. When printing documents with high graphic content and relatively few TrueType fonts, printing performance (speed) may be enhanced in this setting.Print All Text Black: When the Print All Text Black option is selected, all text in your document prints solid black, regardless of the color it appears on the screen. 4
6Printing Xerox Phaser 3200MFP 6-13Extras TabYou can select output options for your document. See Basic Printing on page 6-6 for more information about accessing the printer properties.Click the Extras tab to access the following feature: WatermarkYou can create a background text image to be printed on each page of your document. For details, seeUsing Watermarks on page 6-20OverlayOverlays are often used to take the place of preprinted forms and letterhead paper. For details, seeUsing Overlays on page 6-23Output OptionsPrint Sebset: You can set the sequence in which the pages print. Select the print order from the drop-down list.Normal (1,2,3): Your printer prints all pages from the first page to the last page.Reverse All Pages (3,2,1): Your printer prints all pages from the last page to the first page.Print Odd Pages: Your printer prints only the odd numbered pages of the document.Print Even Pages: Your printer prints only the even numbered pages of the document.123123
6Printing 6-14 Xerox Phaser 3200MFPUse Printer Fonts: When Use Printer Fonts is checked, the printer uses the fonts that are stored in its memory (resident fonts) to print your document, rather than downloading the fonts used in your document. Because downloading fonts takes time, selecting this option can speed up your printing time. When using Printer fonts, the printer will try to match the fonts used in your document to those stored in its memory. If, however, you use fonts in your document that are very different from those resident in the printer, your printed output will appear very different from what it looks like on the screen. This feature is available only when you use the PCL printer driver.About TabUse the About tab to display the copyright notice and the version number of the driver. If you have an Internet browser, you can connect to the Internet by clicking on the web site icon. See Basic Printing on page 6-6 for more information about accessing printer properties.Using a Favorite Setting The Favorites option, which is visible on each properties tab, allows you to save the current properties settings for future use. To save a Favorites item:1. Change the settings as needed on each tab. 2. Enter a name for the item in the Favorites input box. 3. Click Save.When you save Favorites, all current driver settings are saved.To use a saved setting, select the item from the Favorites drop down list. The printer is now set to print according to the Favorites setting you selected. To delete a Favorites item, select it from the list and click Delete.You can also restore the printer driver’s default settings by selecting Printer Default from the list. Using HelpYour printer has a help screen that can be activated by clicking the Helpbutton in the printer properties window. These help screens give detailed information about the printer features provided by the printer driver.You can also click from the upper right corner of the window, and then click on any setting.
6Printing Xerox Phaser 3200MFP 6-15Canceling a Print JobIf the print job is waiting in a print queue or print spooler, such as the Printer group in Windows, delete the job as follows:1. Click the Windows Start button. 2. For Windows 98/Me/2000, select Settings and then Printers.For Windows XP(32/64bit)/2003(32/64bit), select Printers and Faxes.For Windows Vista, select Control Panel Hardware and SoundPrinters.3. Double-click the printer driver for this printer. 4. From the Document menu, select Cancel Printing (Windows 98/Me) or Cancel (Windows 2000/XP(32/64bit)/2003(32/64bit)/Vista).NOTE: You can also access this window by simply double-clicking the printer icon at the bottom right corner of the Windows desktop.You can also cancel the current job by pressing the Stop/Clear button on the control panel of your printer.
6Printing 6-16 Xerox Phaser 3200MFPAdvanced PrintingThis section explains printing options and advanced printing tasks. NOTE: Your printer driver Properties window that appears in this User Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.NOTE: If you need to know the exact name of your printer, you can check the supplied CD-ROM.Printing Multiple Pages on One Sheet of Paper (N-Up Printing) You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet. 1. To change the print settings from your software application, access printer properties. See Basic Printing on page 6-62. From the Layout tab, choose Multiple Pages per Side in the Layout Type drop-down list. 3. Select the number of pages you want to print per sheet (1, 2, 4, 6, 9, or 16) in the Pages per Side drop-down list.1 23 4
6Printing Xerox Phaser 3200MFP 6-174. If necessary, select the page order from the Pages Order drop-down list.Select Print Page Border to print a border around each page on the sheet. 5. Click the Paper tab, select the paper source, size, and type.6. Click OK and print the document. Printing PostersThis feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document.1. To change the print settings from your software application, access printer properties. See Basic Printing on page 6-6.2. Click the Layout tab, select Poster Printing in the Layout Type drop-down list.
6Printing 6-18 Xerox Phaser 3200MFP3. Configure the poster option:can select the page layout from 2x2,3x3,4x4 or Custom. If you select 2x2,the output will be automatically stretched to cover 4 physical pages. If the option is set to Custom, you can enlarge the original from 150% to 400%. Depending on the level of the enlargement, the page layout is automatically adjusted to 2x2,3x3,4x4.Specify an overlap in millimeters or inches to make it easier to paste the sheets together. 4. Click the Paper tab, select the paper source, size, and type.5. Click OK and print the document. You can complete the poster by pasting the sheets together. Printing a Reduced or Enlarged Document You can change the size of a page’s content to appear larger or smaller on the printed page. 1. To change the print settings from your software application, access printer properties. See Basic Printing on page 6-6.2. From the Paper tab, select Reduce/Enlarge in the Printing Type drop-down list. 2x23x30.15 inches0.15 inches
6Printing Xerox Phaser 3200MFP 6-193. Enter the scaling rate in the Percentage input box.You can also click the or button.4. Select the paper source, size and type in the Paper Options section.5. Click OK and print the document. Fitting Your Document to a Selected Paper SizeThis printer feature allows you to scale your print job to any selected paper size regardless of the digital document size. This can be useful when you want to check fine details on a small document. 1. To change the print settings from your software application, access printer properties. See Basic Printing on page 6-6.2. From the Paper tab, select Fit to Page in the Printing Type drop-down list. A
6Printing 6-20 Xerox Phaser 3200MFP3. Select the correct size from the Output size drop-down list.4. Select the paper source, size, and type in Paper Options.5. Click OK and print the document.Using WatermarksThe Watermark option allows you to print text over an existing document. There are several predefined watermarks that come with the printer, and they can be modified, or you can add new ones to the list. See Creating a Watermark on page 6-21.Using an Existing Watermark1. To change the print settings from your software application, access printer properties. See Basic Printing on page 6-6.
6Printing Xerox Phaser 3200MFP 6-212. Click the Extras tab, and select the desired watermark from the Water-mark drop-down list. You will see the selected watermark in the preview image. 3. Click OK and start printing. NOTE: The preview image shows how the page will look when it is printed.Creating a Watermark1. To change the print settings from your software application, access printer properties. See Basic Printing on page 6-6.2. Click the Extras tab, and click the Edit button in the Watermark section. The Edit Watermark window appears. Preview Image
6Printing 6-22 Xerox Phaser 3200MFP3. Enter a text message in the Watermark Message box. You can enter up to 40 characters. The message displays in the preview window.When the First Page Only box is selected, the watermark prints on the first page only.4. Select watermark options. You can select the font name, style, size, or grayscale level from the Font Attributes section and set the angle of the watermark from the Message Angle section. 5. Click Add to add a new watermark to the list. 6. When you have finished editing, click OK and start printing. To stop printing the watermark, select <No Watermark> from the Watermarkdrop-down list. Editing a Watermark1. To change the print settings from your software application, access printer properties. See Basic Printing on page 6-6.2. Click the Extras tab and click the Edit button in the Watermark section. The Edit Watermark window appears.3. Select the watermark you want to edit from the Current Watermarks list and change the watermark message and options. 4. Click Update to save the changes.5. Click OK until you exit the Print window. Deleting a Watermark1. To change the print settings from your software application, access printer properties. See Basic Printing on page 6-6.2. From the Extras tab, click the Edit button in the Watermark section. The Edit Watermark window appears. 3. Select the watermark you want to delete from the Current Watermarkslist and click Delete.4. Click OK until you exit the Print window.
6Printing Xerox Phaser 3200MFP 6-23Using OverlaysWhat is an Overlay?An overlay is text and/or images stored in the computer hard disk drive as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. You can create an overlay containing the exact same information that is currently on your letterhead. Creating a New Page OverlayTo use a page overlay, you must create a new page overlay containing your logo or image.1. Create or open a document containing text or an image for use in a new page overlay. Position the items exactly as you wish them to appear when printed as an overlay.2. To save the document as an overlay, access printer properties. See Basic Printing on page 6-6.3. Click the Extrastab, and click Edit button in the Over-lay section. WORLD BESTDear ABCRegardsWORLD BESTPreview Image
6Printing 6-24 Xerox Phaser 3200MFP4. In the Edit Overlay window, click Create Overlay.5. In the Create Overlay win-dow, type a name of up to eight characters in the File name box. Select the des-tination path, if necessary. (The default is C:\For-mover).6. Click Save. The name appears on the Overlay List box. 7. Click OK or Yes to finish creating. The file is not printed. Instead it is stored on your computer hard disk drive. NOTE: The overlay document size must be the same as the documents you print with the overlay. Do not create an overlay with a watermark.
6Printing Xerox Phaser 3200MFP 6-25Using a Page OverlayAfter an overlay has been created, it is ready to be printed with your document. To print an overlay with a document:1. Create or open the document you want to print. 2. To change the print settings from your software application, access printer properties. See Basic Printing on page 6-6.3. Click the Extras tab. 4. Select the desired overlay from the Overlay drop-down list box. 5. If the overlay file you want does not appear in the Over-lay list, click Edit but-ton and LoadOverlay, and select the overlay file. If you have stored the overlay file in an external source, you can also load the file when you access the Load Overlaywindow. Select the file and click Open. The file appears in the Overlay List box and is available for printing. Select the overlay from the Overlay List box. 6. If necessary, click Confirm Page Over-lay When Printing. If this box is selected, a message window appears each time you submit a document for printing, asking you to confirm your instruction to print an overlay on your document. If this box is not selected and an overlay has been selected, the overlay automatically prints with your document.
6Printing 6-26 Xerox Phaser 3200MFP7. Click OK or Yes until printing begins. The selected overlay downloads with your print job and prints on your document. NOTE: The resolution of the overlay document must be the same as the document you want to print.Deleting a Page OverlayYou can delete page overlays that you no longer use. 1. In the printer Properties window, click the Extras tab. 2. Click the Edit button in the Overlay section. 3. Select the overlay you want to delete from the Overlay List box. 4. Click Delete Overlay.5. When a confirming message window appears, click Yes.6. Click OK to exit the Print window.
6Printing Xerox Phaser 3200MFP 6-27Sharing the Printer LocallyYou can connect the printer directly to a selected computer, which is called “host computer,” on the network. The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help.NOTE: • Check the Operating System(s) that are compatible with your printer. Please refer to the OS Compatibility section of Printer Specifications. See Printer Specifications on page 11-4.Setting Up a Host Computer1. Start Windows. 2. From the Start menu select Printers and Faxes.3. Double-click your printer driver icon.4. From the Printer menu, select Sharing.5. Check the Share this printer box.6. Fill in the Shared Name field, and then click OK.Setting Up a Client Computer1. Right-click the Windows Start button and select Explorer.2. Open your network folder in the left column. 3. Click the shared name. 4. From the Start menu select Printers and Faxes.5. Double-click your printer driver icon.6. From the Printer menu, select Properties.7. From the Ports tab, click Add Port.8. Select Local Port and click New Port.9. Fill in the Enter a Port Name field with the shared name. 10. Click OK and click Close.11. Click Apply and click OK.
6Printing 6-28 Xerox Phaser 3200MFPUsing Windows PostScript Driver (Phaser 3200MFP/N Only)PPDs, in combination with the PostScript driver, access printer features and allow the computer to communicate with the printer. An installation program for the PPDs is provided on the supplied software CD-ROM. This chapter includes:Printer SettingsYou can use the printer properties window, which allows you to access all of the printer options you need when using your printer. When the printer properties are displayed, you can review and change the settings needed for your print job. Your printer properties window may differ, depending on your operating system. This User’s Guide shows the Properties window for Windows XP.Your printer driver Properties window that appears in this User’s Guide may differ depending on the printer in use.NOTE: • Most Windows applications will override settings you specify in the printer driver. Change all print settings available in the software application first, and change any remaining settings using the printer driver. • The settings you change remain in effect only while you are using the current program. To make your changes permanent, make them in the Printers folder. • The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help.1) Click the Windows Start button.2) Select Printers and Faxes.3) Select your printer driver icon.4) Right-click on the printer driver icon and select Printing Preferences.5) Change the settings on each tab, click OK.
6Printing Xerox Phaser 3200MFP 6-29AdvancedYou can use advanced settings by clicking the Advanced button.•Paper/Output this option allows you to select the size of the paper loaded in the tray.•Graphic this option allows you to adjust the print quality for your specific printing needs.•Document Options this options allow you to set the PostScript options or printer features.Using HelpYou can click from the upper right corner of the window, and then click on any setting.
6Printing 6-30 Xerox Phaser 3200MFPUsing Status MonitorIf an error occurs while printing, the Status Monitor window appears, showing the error. NOTE: • The Status Monitor program can only be used if you connect the printer to your computer with the USB cable, or on the network. • You can use the Status Monitor in Windows 98/Me//2000/XP(32/64bit)/2003(32/64bit)/Vista. 1. To install the Status Monitor, insert the supplied Xerox Drivers CD.2. The CD-ROM should automatically run, and an installation window appears.If the installation window does not appear, click Start and then Run. Type X:\Setup.exe, replacing "X" with the letter of your CD-ROM drive and click OK.3. When the language selection window appears, select the appropriate language and then click Continue.4. Choose Status Monitor (if not already selected) and then click Continue.At the next screen accept your choice by clicking Continue and then click Finish. Status Monitor is now installed.
6Printing Xerox Phaser 3200MFP 6-31Opening the Troubleshooting GuideDouble click the Status monitor icon on the Windows task bar.Or, From the Start menu, select Programs or All ProgramsÆXerox Phaser 3200MFP ÆTroubleshooting guide.Changing the Status Monitor Program SettingThe following window opens when you click the Status monitor icon on the Windows task bar and select Option.•Display when job is finished for network printer shows the Status monitor balloon when your job is complete.•Display when error occurs during printing the Status monitor balloon appears when an error occurs while printing.•Schedule an automatic status checking every allows the computer to update the printer status regularly. Setting the value close to 1 second causes the computer to check the printer status more frequently, thereby allowing a faster response to any printer error.NOTE: When the Status monitor balloon appears to indicate an error, you can cancel the current print job or see the corresponding solution. If you select Cancel Printing, turn the printer off and then click OK. It may take several minutes. Note that this will lose data which is being sent to the printer via network.Double click this icon.
6Printing 6-32 Xerox Phaser 3200MFPUsing Your Printer in Linux You can use your machine in a Linux environment. Getting StartedThe supplied CD-ROM provides you with the Xerox’s Unified Linux Driver package for using your machine with a Linux computer.The Xerox’s Unified Linux Driver package contains printer and scanner drivers, providing the ability to print documents and scan images. The package also delivers powerful applications for configuring your machine and further processing of the scanned documents.After the driver is installed on your Linux system, the driver package allows you to monitor a number of machine devices via USB simultaneously. The acquired documents can then be edited, printed on the same local or network machine devices, sent by e-mail, uploaded to an FTP site, or transferred to an external OCR system.The Unified Linux Driver package is supplied with a smart and flexible installation program. You don't need to search for additional components that might be necessary for the Unified Linux Driver software: all required packages will be carried onto your system and installed automatically; this is possible on a wide set of the most popular Linux clones.Installing the Unified Linux DriverSystem Requirements Supported OS• Red hat 8.0 ~ 9.0• Fedora Core 1 ~ 4• Mandrake 9.2 ~ 10.1• SuSE 8.2 ~ 9.2Recommended Hardware Requirements• Pentium IV 1 GHz or higher• RAM 256 MB or higher• HDD 1 GB or higher

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