Samsung Electronics Co PHASER3200MFP Multi Function Laser Printer User Manual Phaser 3200MFP English

Samsung Electronics Co Ltd Multi Function Laser Printer Phaser 3200MFP English

Contents

Users Manual 2

6Printing Xerox Phaser 3200MFP 6-33NOTE: • It is necessary to claim swap partition of 300 MB or larger when working with large scanned images.• The Linux scanner driver supports the optical resolution at maximum. Please refer to the scanner and copy section of Specifications. See Scanner and Copier Specifications on page 11-3.Software• Linux Kernel 2.4 or higher• Glibc 2.2 or higher• CUPS• SANEInstalling the Unified Linux Driver1. Make sure that you connect your machine to your computer. Turn both the computer and the machine on.2. When the Administrator Login window appears, type in root in the Login field and enter the system password.NOTE: You must log in as a super user (root) to install the printer software. If you are not a super user, ask your system administrator.3. Insert the printer software CD-ROM. The CD-ROM will automatically run.If the CD-ROM does not automatically run, click the icon at the bottom of the desktop. When the Terminal screen appears, type in:If the CD-ROM is secondary master and the location to mount is /mnt/cdrom,[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/cdrom[root@localhost root]#cd /mnt/cdrom/Linux[root@localhost root]#./install.shNOTE: The installation program runs automatically if you have an autorun software package installed and configured.
6Printing 6-34 Xerox Phaser 3200MFP4. When the welcome screen appears, click Next.5. When the installation is complete, click Finish.The installation program has added the Unified Driver Configurator desktop icon and Xerox Unified Driver group to the system menu for your convenience. If you have any difficulties, consult the onscreen help that is available through your system menu or can otherwise be called from the driver package windows applications, such as Unified Driver Configurator or Image Manager.Uninstalling the Unified Linux Driver1. When the Administrator Login window appears, type in root in the Login field and enter the system password.NOTE: You must log in as a super user (root) to install the printer software. If you are not a super user, ask your system administrator.
6Printing Xerox Phaser 3200MFP 6-352. Insert the printer software CD-ROM. The CD-ROM will automatically run.If the CD-ROM does not automatically run, click the icon at the bottom of the desktop. When the Terminal screen appears, type in:If the CD-ROM is secondary master and the location to mount is /mnt/cdrom,[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/cdrom[root@localhost root]#cd /mnt/cdrom/Linux[root@localhost root]#./uninstall.shNOTE: The installation program runs automatically if you have an autorun software package installed and configured.3. Click Uninstall.4. Click Next.5. Click Finish.Using the Unified Driver ConfiguratorUnified Linux Driver Configurator is a tool primarily intended for configuring Printer or MFP devices. Since an MFP device combines the printer and scanner, the Unified Linux Driver Configurator provides options logically grouped for printer and scanner functions. There is also a special MFP port option responsible for the regulation of access to an MFP printer and scanner via a single I/O channel.After installing the Unified Linux driver (see Installing the Unified Linux Driver on page 6-32), the Unified Linux Driver Configurator icon will automatically be created on your desktop.Opening the Unified Driver Configurator1. Double-click Unified Driver Configurator on the desktop.You can also click the Startup Menu icon and select the Unified Driver Configurator.
6Printing 6-36 Xerox Phaser 3200MFP2. Press each button on the Modules pane to switch to the corresponding configuration window.You can use the onscreen help by clicking Help.3. After changing the configurations, click Exit to close the Unified Driver Configurator.Printers ConfigurationPrinters configuration has the two tabs; Printers and Classes.Printers TabYou can see the current system’s printer configuration by clicking on the printer icon button on the left side of the Unified Driver Configurator window.You can use the following printer control buttons:•Refresh: renews the available printers list.•Add Printer: allows you to add a new printer.Printers Configuration buttonScanners Configuration buttonPorts Configuration buttonShows all installed printers.Switches to PrinterConfiguration.Shows the status, modelname and URI of your printer.
6Printing Xerox Phaser 3200MFP 6-37•Remove Printer: removes the selected printer.•Set as Default: sets the current printer as a default printer.•Stop: stops the printer.•Test: allows you to print a test page to check if the machine is working properly.•Properties: allows you to view and change the printer properties. For details, see Configuring Printer Properties on page 6-39.Classes TabThe Classes tab shows a list of available printer classes.•Refresh : Renews the classes list.•Add Class... :Allows you to add a new printer class.•Remove Class :Removes the selected printer class.Shows the status of the class and the number of printers in the class.Shows all of the printer classes.
6Printing 6-38 Xerox Phaser 3200MFPScanners ConfigurationIn this window, you can monitor the activity of scanner devices, view a list of installed Xerox MFP devices, change device properties, and scan images.•Properties... : Allows you to change the scan properties and scan a document. See Scanning a Document on page 6-42.Ports ConfigurationIn this window, you can view the list of available ports, check the status of each port and release a port in busy state.•Refresh : Renews the available ports list.•Release port :Releases the selected port.Switches to Scannersconfiguration.Shows all installed scanners.Shows the vendor, modelname and type of yourscanner.Switches to portsconfiguration.Shows the port type, deviceconnected to the port and statusShows all available ports.
6Printing Xerox Phaser 3200MFP 6-39Sharing Ports Between Printers and ScannersYour machine can be connected to a host computer via the parallel port or USB port. Since the MFP device contains more than one device (printer and scanner), it is necessary to organize proper access of “consumer” applications to these devices via the single I/O port.The Xerox Unified Linux Driver package provides an appropriate port sharing mechanism that is used by the Xerox printer and scanner drivers. The drivers address their devices via so-called MFP ports. The current status of any MFP port can be viewed via the MFP Ports Configuration. The port sharing prevents you from accessing one functional block of the MFP device, while another block is in use.When you install a new MFP printer onto your system, it is strongly recommended you do this with the assistance of an Unified Driver Configurator. In this case you will be asked to choose I/O port for the new device. This choice will provide the most suitable configuration for MFP’s functionality. For MFP scanners I/O ports are being chosen by scanner drivers automatically, so proper settings are applied by default.Configuring Printer PropertiesYou can change the various properties for your machine as a printer using the properties window provided by the Printers configuration.1. Open the Unified Driver Configurator.If necessary, switch to Printers configuration.2. Select your machine on the available printers list and click Properties.3. The Printer Properties win-dow opens.The following five tabs display at the top of the window:•General: allows you to change the printer location and name. The name entered in this tab displays on the printer list in Printers configuration.•Connection: allows you to view or select another port. If you change the printer port from USB to parallel or vice versa while in use, you must re-configure the printer port in this tab.•Driver: allows you to view or select another printer driver. Click Optionsto set the default device options.
6Printing 6-40 Xerox Phaser 3200MFP•Jobs: shows the list of print jobs. Click Cancel job to cancel the selected job and select the Show completed jobs check box to see previous jobs on the job list.•Classes: shows the class that your printer is in. Click Add to Class to add your printer to a specific class or click Remove from Class to remove the printer from the selected class.4. Click OK to apply the changes and close the Printer Properties Window.Printing a DocumentPrinting from ApplicationsYou can print from your machine from any Linux application using Common UNIX Printing System (CUPS).1. From the application you are using, select Print from the File menu.2. Select Print directly using lpr.3. In the LPR GUI window, select the model name of your machine from the Printer list and click Properties.Click.
6Printing Xerox Phaser 3200MFP 6-414. Change the printer and print job properties.The following four tabs display at the top of the window.•General - allows you to change the paper size, the paper type, and the orientation of the documents, enables the duplex feature, adds start and end banners, and changes the number of pages per sheet.•Text - allows you to specify the page margins and set the text options, such as spacing or columns.•Graphics - allows you to set image options that are used when printing images/files, such as color options, image size, or image position.•Device - allows you to set the print resolution, paper source, and destination.5. Click Apply to apply the changes and close the Phaser 3200MFP Properties window. 6. Click OK in the LPR GUI window to start printing.7. The Printing window appears, allowing you to monitor the status of your print job.8. To abort the current job, click Cancel.Printing FilesYou can print many different types of files on the Xerox machine device using the standard CUPS way - directly from the command line interface. The CUPS lpr utility allows you do that. But the drivers package replaces the standard lpr tool by a much more user-friendly LPR GUI program.To print any document file:1. Type lpr <file_name> from the Linux shell command line and press Enter.The LPR GUI window appears.
6Printing 6-42 Xerox Phaser 3200MFPWhen you type only lpr and press Enter, the Select file(s) to print window appears first. Select any files you want to print and click Open.2. In the LPR GUI window, select your printer from the list, and change the printer and print job properties.For details about the Properties window, see Printing a Document on page 6-40.3. Click OK to start printing.Scanning a DocumentYou can scan a document using the Unified Driver Configurator window.1. Double-click the Unified Driver Configurator on your desktop.2. Click the button to switch to Scanners Configuration.3. Select the scanner on the list. When you have only one MFP device and it is connected to the computer and turned on, your scanner appears on the list and is automatically selected.If you have two or more scanners attached to your computer, you can select any scanner to work at any time. For example, while acquisition is in progress on the first scanner, you may select the second scanner, set the device options and start the image acquisition simultaneously.NOTE: The scanner name shown in Scanners configuration can be different from the device name.4. Click Properties.5. Load the document to be scanned face up into the ADF (Automatic Doc-ument Feeder) or face down on the document glass.6. Click Preview in the Scanner Properties window.Click your scanner.
6Printing Xerox Phaser 3200MFP 6-43The document is scanned and the image preview appears in the Preview Pane.7. Change the scan options in the Image Quality and Scan Area sections.•Image Quality: allows you to select the color composition and the scan resolution for the image.•Scan Area: allows you to select the page size. The Advanced button enables you to set the page size manually.If you want to use one of the preset scan option settings, select from the Job Type drop-down list. For details about the preset Job Type settings, see Adding Job Type Settings on page 6-44.You can restore the default setting for the scan options by clicking Default.8. When you have finished, click Scan to start scanning.The status bar appears on the bottom left of the window to show the progress of the scan. To cancel scanning, click Cancel.9. The scanned image appears in the new Image Editor window.Drag the pointer to set the image area to be scanned.
6Printing 6-44 Xerox Phaser 3200MFPIf you want to edit the scanned image, use the toolbar. For further details about editing an image, see Using the Image Editor on page 6-45.10. When you are finished, click Save on the toolbar.11. Select the file directory where you want to save the image and enter the file name. 12. Click Save.Adding Job Type SettingsYou can save your scan option settings to retrieve for a later scanning.To save a new Job Type setting:1. Change the options from the Scanner Properties window.2. Click Save As.3. Enter the name for your setting.4. Click OKYour setting to the Saved Settings drop-down list.To save a Job Type setting for the next scan job:1. Select the setting you want to use from the Job Type drop-down list.2. The next time you open the Scanner Properties window, the saved set-ting is automatically selected for the scan job.To delete a Job Type setting:1. Select the setting you want to delete from the Job Type drop-down list.2. Click Delete.The setting is deleted from the list.
6Printing Xerox Phaser 3200MFP 6-45Using the Image EditorThe Image Editor window provides you with menu commands and tools to edit your scanned image.You can use the following tools to edit the image:For further details about the Image Editor program, refer to the onscreen help.Tools FunctionSaves the image.Cancels your last action.Restores the action you canceled.Allows you to scroll through the image.Crops the selected image area.Zooms the image out.Zooms the image in.Allows you to scale the image size; you can enter the size manually, or set the rate to scale proportionally, vertically, or horizontally.Allows you to rotate the image; you can select the number of degrees from the drop-down list.Allows you to flip the image vertically or horizontally. Allows you to adjust the brightness or contrast of the image, or to invert the image.Shows the properties of the image.Use these tools to edit the image.
6Printing 6-46 Xerox Phaser 3200MFPUsing Your Machine with a Macintosh (Phaser 3200MFP/N only)Your machine supports Macintosh systems with a built-in USB interface or a 10/100 Base-TX network interface card. When you print a file from a Macintosh computer, you can use the PostScript driver by installing the PPD file. Installing Software for MacintoshThe PostScript driver CD-ROM that came with your machine provides you with the PPD file to use the PS driver, Apple LaserWriter driver, for printing on a Macintosh computer.Also, it provides you with the TWAIN driver for scanning on a Macintosh computer.Verify the following before you install the printer software:Install the Printer driver1. Connect your machine to the computer using the USB cable or the Ethernet cable. 2. Turn on your computer and the machine.3. Insert the PostScript driver CD-ROM which came with your machine into the CD-ROM drive.4. Double-click the Xerox MFP on your Macintosh desktop. 5. Double-click the MAC_Installer folder.6. Double-click the MAC_Printer folder.7. Double-click the Xerox Phaser 3200MFP_OSX icon.8. Click Continue.9. Click Install.10. After the installation is finished, click Quit.Item RequirementsOperating System Mac OS 10.3 ~ 10.4RAM 128 MBFree Disk Space 200 MB
6Printing Xerox Phaser 3200MFP 6-47Uninstalling the Printer driverUninstall is required if you are upgrading the software, or if installation fails.1. Insert the PostScript driver CD-ROM which came with your machine into the CD-ROM drive.2. Double-click the Xerox MFP on your Macintosh desktop. 3. Double-click the MAC_Installer folder.4. Double-click the MAC_Printer folder.5. Double-click the Xerox Phaser 3200MFP_OSX icon.6. Click Continue.7. Select Uninstall and then click Uninstall.8. When the uninstallation is complete, click Quit.Installing the Scan driver1. Make sure that you connect your printer to the computer. Turn on your computer and printer.2. Insert the CD-ROM which came with your printer into the CD-ROM drive.3. Double-click CD-ROM icon that appears on your Macintosh desktop.4. Double-click the MAC_Installer folder.5. Double-click the MAC_TWAIN folder.6. Double-click the Xerox ScanThru Installer icon.7. Enter the password and click OK.8. Click Continue.9. Click Install.10. Click Continue.11. After the installation is finished, click Quit.
6Printing 6-48 Xerox Phaser 3200MFPUninstalling the Scan driver1. Insert the CD-ROM which came with your printer into the CD-ROM drive.2. Double-click CD-ROM icon that appears on your Macintosh desktop.3. Double-click the MAC_Installer folder.4. Double-click the MAC_TWAIN folder.5. Double-click the Xerox ScanThru Installer icon.6. Enter the password and click OK.7. Click Continue.8. Select Uninstall from the Installation Type and then Click Uninstall.9. Click Continue.10. When the uninstallation is complete, click Quit.Setting Up the Printer Set up for your printer will be different depending on which cable you use to connect the printer to your computer—the network cable or the USB cable.For a Network-connected Macintosh1. Follow the instructions on Installing Software for Macintosh on page 6-46to install the PPD and Filter files on your computer.2. Open Print Center or Printer Setup Utility from the Utilities folder.3. Click Add on the Printer List.4. Select the AppleTalk tab.The name of your machine appears on the list. Select XRX000xxxxxxxxxfrom the printer box, where the xxxxxxxxx varies depending on your machine.5. Click Add.6. If Auto Select does not work properly, select Xerox in Printer Model and your printer name in Model Name.Your machine appears on the Printer List and is set as the default printer.
6Printing Xerox Phaser 3200MFP 6-49For a USB-connected Macintosh1. Follow the instructions on Installing Software for Macintosh on page 6-46to install the PPD and Filter files on your computer.2. Open Print Center or Printer Setup Utility from the Utilities folder.3. Click Add on the Printer List.4. Select the USB tab.5. Select your printer name and click Add.6. If Auto Select does not work properly, select Xerox in Printer Model and your printer name in Model Name.Your machine appears on the Printer List and is set as the default printer.PrintingNOTE: The Macintosh printer’s properties window that appears in this User Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.NOTE: You can check your printer name in the supplied CD-ROM.Printing a DocumentWhen you print with a Macintosh, you need to check the printer software setting in each application you use. Follow these steps to print from a Macintosh.1. Open a Macintosh application and select the file you want to print.2. Open the File menu and click Page Setup (Document Setup in some applications). 3. Choose your paper size, orientation, scaling, and other options and click OK.4. Open the File menu and click Print.5. Choose the number of copies you want and indicate which pages you want to print. 6. Click Print when you finish setting the options.
6Printing 6-50 Xerox Phaser 3200MFPChanging Printer SettingsYou can use advanced printing features when using your printer. From your Macintosh application, select Print from the File menu. The printer name which appears in the printer properties window may differ depending on the printer in use.Layout SettingThe Layout tab provides options to adjust how the document appears on the printed page. You can print multiple pages on one sheet of paper.Select Layout from the Presets drop-down list to access the following features. For details, see “Printing Multiple Pages on One Sheet of Paper” on the next column. Mac OS 10.3 or laterMake sure that your printer is selected.Mac OS 10.3 or later
6Printing Xerox Phaser 3200MFP 6-51Printer Features SettingThe Printer Features tab provides options for selecting the paper type and adjusting print quality.Select Printer Features from the Presets drop-down list to access the following features:Image ModeImage Mode allows the user to enhance printouts. The available options are Normal and Text Enhance. Fit to PageThis printer feature allows you to scale your print job to any selected paper size regardless of the digital document size. This can be useful when you want to check fine details on a small document. Paper TypeSet Type to correspond to the paper loaded in the tray from which you want to print. This will let you get the best quality printout. If you load a different type of print material, select the corresponding paper type. Resolution(Quality)The Resolution options you can select may vary depending on your printer model.You can select the printing resolution. The higher the setting, the sharper the clarity of printed characters and graphics. The higher setting also may increase the time it takes to print a document. Mac OS 10.3 or later
6Printing 6-52 Xerox Phaser 3200MFPPrinting Multiple Pages on One Sheet of PaperYou can print more than one page on a single sheet of paper. This feature provides a cost-effective way to print draft pages.1. From your Macintosh application, select Print from the File menu. 2. Select Layout.3. Select the number of pages you want to print on one sheet of paper on the Pages per Sheet drop-down list.4. Select the page order from the Layout Direction option.To print a border around each page on the sheet, select the option you want from the Border drop-down list.5. Click Print, and the printer prints the selected number of pages on one side of each page.Scanning If you want to scan documents using other software, you will need to use TWAIN-compliant software, such as Adobe PhotoDeluxe or Adobe Photoshop. The first time you scan with your machine, select it as your TWAIN source in the application you use. The basic scanning process consists of the following steps:• Place your photograph or page on the document glass or ADF.• Open an application, such as PhotoDeluxe or Photoshop. • Open the TWAIN window and set the scan options.• Scan and save your scanned image.NOTE: You need to follow the program’s instructions for acquiring an image. Please refer to the User Guide of the application. Mac OS 10.3 or later
7Scanning Xerox Phaser 3200MFP 7-17ScanningScanning with your machine lets you turn pictures and text into digital files on your computer. Then you can fax or e-mail the files, display them on your web site or use them to create projects that you can print using the WIA driver. This chapter includes:• Scanning Basics – page 7-2.NOTE: Check the Operating System(s) that are compatible with your printer. Please refer to the OS Compatibility section of Printer Specifications in your Printer User Guide.You can check your printer name in the supplied CD-ROM.The maximum resolution that can be achieved depends upon various factors, including computer speed, available disk space, memory, the size of the image being scanned, and bit depth settings. Thus, depending on your system and what you are scanning, you may not be able to scan at certain resolutions, especially using enhanced dpi.You need to press Scan to activate Scan mode.
7 Scanning 7-2 Xerox Phaser 3200MFPScanning BasicsNOTE: To scan with your machine, you must install the software. For details,see the installing printer software in windows section of Chapter 6, Printing to install the scan software.Your Phaser 3200MFP offers the following ways to scan an image:• From the control panel on your machine to an application: Use the Scan button on the control panel to initiate scanning. Assign the TWAIN-compliant software, such as Adobe Photo Deluxe or Adobe Photoshop, to the machine by selecting it from a list of available applications via the Scan button. To compose the list of available applications, you must configure it in the scan settings tab of the ControlCentre program. For details, see Using ControlCentre on page 2-22.• From TWAIN-compliant software: You can use other software including Adobe PhotoDeluxe and Adobe Photoshop. For details, see Scanning Process with TWAIN-enabled Software on page 7-3.• From the Windows Images Acquisition (WIA) driver: Your machine also supports the WIA driver for scanning images. For details, see Scanning Using the WIA Driver on page 7-4.Also, you can send scanned images to several destinations using a network connection:• To your networked computer via the Network Scan program. You can scan an image from the machine, if network-connected, to the computer where the Network Scan program is running.Scanning From the Control Panel to an Application1. Make sure that your machine and computer are turned on and properly connected to each other.2. Load the document(s) face up into the ADF, or place a single document face down on the document glass.For details about loading a document, see Loading Paper on page 2-6.3. Press Scan. “Application” appears on the bottom line of the display.4. Press Enter.5. Press the scroll button ( or ) to select an application to receive the scanned image.6. Press Start to start scanning. The selected application window opens with the scanned image.
7Scanning Xerox Phaser 3200MFP 7-3Scanning Process with TWAIN-enabled Software If you want to scan documents using other software, you will need to use TWAIN-compliant software, such as Adobe PhotoDeluxe or Adobe Photoshop. The first time you scan with your machine, select it as your TWAIN source in the application you use. The basic scanning process involves a number of steps:1. Make sure that your machine and computer are turned on and properly connected to each other.2. Load the document(s) face up into the ADF.ORPlace a single document face down on the document glass.3. Open an application, such as PhotoDeluxe or Photoshop. 4. Open the TWAIN window and set the scan options.5. Scan and save your scanned image.NOTE: You need to follow the program’s instructions for acquiring an image. Please refer to the User Guide of the application.
7 Scanning 7-4 Xerox Phaser 3200MFPScanning Using the WIA DriverYour machine also supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the standard components provided by Microsoft£Windows£XP and works with digital cameras and scanners. Unlike the TWAIN driver, the WIA driver allows you to scan and easily manipulate images without using additional software.NOTE: The WIA driver works only on Windows XP with USB port. NOTE: Make sure your computer and machine are properly connected.1. Load the document(s) face up into the ADF.ORPlace a single document face down on the document glass.2. From the Start menu on your desktop window, select Settings,Control Panel, and then Scanners and Cameras.3. Double click your scanner driver icon. The Scanner and Camera Wizard launches.4. Choose your scanning preferences and click Preview to see how your preferences affect the picture.5. Click Next.6. Enter a picture name, and select a file format and destination to save the picture.7. Follow the on-screen instructions to edit the picture after it is copied to your computer.NOTE: If you want to cancel the scan job, press the Cancel button on the Scanner and Camera Wizard.
7Scanning Xerox Phaser 3200MFP 7-5Scanning using a network connection(Phaser 3200MFP/N only)If you have connected your machine to a network and set up network parameters correctly, you can scan and send images over the network.Preparing for network scanningBefore using your machine’s network scanning features, you need to add the machine to the Network Scan program for scanning to a network client.Adding the machine to the Network Scan programFirst, install the Network Scan program. See Installing Printer Software in Windows on page 6-2.To scan images from your machine to your computer through the network, you need to register the machine as an authorized network scanner in theNetwork Scan program.1. In Windows, select Start Programs Xerox Network ScanNetwork Scan.The Xerox Network Scan Manager window opens.2. Click the Add Device button or double-click the Add Device icon.3. Click Next.4. Select Browse for a scanner. (recommended), or select Connect to this scanner. and enter the IP address of your machine.5. Click Next.A list of the scanners on your network appears.6. Select your machine from the list and enter a name, user ID, and PIN (Personal Identification Number) for the machine.NOTE: For the scanner name, the model name of your machine is automatically entered, but can be changed.You can enter an ID of up to 8 characters. The first character must be a letter.The PIN must be 4 digits.7. Click Next.8. Click Finish.Your machine is added to the Network Scan program and you can now scan images through the network.
7 Scanning 7-6 Xerox Phaser 3200MFPNOTE: You can change the scanner properties of your machine and the scan settings from the Xerox Network Scan Manager window. Click Properties and set the options in each tab.Registering authorized usersYou can add up to 50 authorized users using CentreWare IS.This feature, when enabled, will prevent unauthorized access to scan to email. One must be authorized before being able to send an email. If this feature is not enabled, then any user can send an email.1. Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine.2. Click Properties.3. Click E-mail and User Authentication.4. Click ADD.5. Select the index number where the corresponding entry will be stored, from 1 to 50.6. Enter your name, Auth ID, password, and e-mail address.7. You need to enter the registered user ID and password in the machine when you start scanning to email from the control panel.NOTE: Enable Auth User must be checked.8. Click Save Changes.Setting up an e-mail accountTo scan and send an image as an email attachment, you need to set up network parameters using CentreWare IS.1. Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine.2. Click Properties.3. Click Protocol and SMTP Server.4. Select IP Address or Host Name.
7Scanning Xerox Phaser 3200MFP 7-75. Enter the IP address in dotted decimal notation or as a host name.6. Enter the server port number, from 1 to 65535.The default port number is 25.7. Put a check mark in SMTP Requires Authentication to require authentication.8. Enter the SMTP server login name and password.9. Click Save Changes.Scanning to a network clientNetwork Scan allows you to remotely scan an original from your network-connected machine to your computer in JPEG, TIFF, or PDF file format. Scanning1. Make sure that your machine and the computer are connected to a network and Network Scan is running on the computer.NOTE: For black/white scanning only TIFF and PDF are available. For color, only JPEG is available.2. Load originals face up into the ADF, or place a single original face down on the scanner glass.3. Press Scan.4. Press the scroll button ( or ) until “Network” appears on the bottom line of the display and press Enter.5. Select the scroll button ( or ) until the User ID you have set in the Xerox Network Scan Manager window and press Enter.6. Enter the PIN you have set in the Xerox Network Scan Managerwindow and press Enter.7. press Enter to start scanning. Your machine begins scanning the original to the computer where the program is running.Setting network scan timeoutIf the Network Scan program on your computer does not send a refresh request and does not scan a job within a specified timeout period, your machine cancels the scan job. You can change this timeout setting as needed.1. Press Menu until “Machine Setup” appears on top line of the display.2. Press the scroll button ( or ) until “Scan Timeout” appears on the bottom line. Press Enter.
7 Scanning 7-8 Xerox Phaser 3200MFP3. Enter the desired timeout value and press Enter.4. The change will be broadcast over the network and will apply to all clients connected to the network.5. Press Stop/Clear to return to Standby mode.Scanning to EmailYou can scan and send an image as an email attachment. You first need to set up your email account in CentreWare IS.Before scanning, you can set the scan options for your scan job. 1. Make sure that your machine is connected to a network.2. Load originals face up into the ADF, or place a single original face down on the scanner glass.3. Press Scan.4. Press the scroll button ( or ) until “Email” appears on the bottom line of the display and press Enter.5Enter the sender’s email address and press Enter.6. Enter the recipient’s email address and press Enter.If you have set up Address Book, you can use a speed button or a speed email or group email number to retrieve an address from memory. Refer to Using Address Book entries on page 7-11.7. To enter additional addresses, press Enter when “Yes” appears and repeat step 5.To continue to the next step, press the scroll button ( or ) to select “No” and press Enter.8. If the display asks if you want to send the email to your account, press the scroll button ( or ) to select “Yes” or “No” and press Enter.NOTE: This prompt does not appear if you have activated the Send To Selfoption in the email account setup.9. Enter an email subject and press Enter.10. Press the scroll button ( or ) until the file format you want appears and press Enter or Start.11. The machine begins scanning and then sends the email. 12. If the machine asks if you want to log off your account, press the scroll button ( or ) to select “Yes” or “No” and press Enter.
7Scanning Xerox Phaser 3200MFP 7-913. Press Stop/Clear to return to Standby mode.Changing the settings for each scan jobYour machine provides you with the following setting options to allow you to customize your scan jobs.•Resolution: Sets the image resolution.•Scan Color: Sets the colour mode.To customize the settings before starting a scan job:1. Press Menu until “Network setup” appears on top line of the display.2. Press the scroll button ( or ) until “Email Setup” appears on the bottom line of the display and press Enter.3. Press Enter when “Email setting” appears.4. Press the scroll button ( or ) until the scan setting option you want appears and press Enter.5. Press the scroll button ( or ) until the desired status appears and press Enter.6. Repeat steps 4 and 5 to set other setting options.7. When you have finished, press Stop/Clear to return to Standby mode.Changing the default scan settingsTo avoid having to customize the scan settings for each job, you can set up default scan settings for each scan type.1. Press Menu until “Network setup” appears on top line of the display.2. Press the scroll button ( or ) until “Email Setup” appears on the bottom line of the display and press Enter.3. Press the scroll button ( or ) until “Default-Change” appears on the bottom line of the display and press Enter.4. Press the scroll button ( or ) until the scan setting option you want appears and press Enter.5. Press the scroll button ( or ) until the desired status appears and press Enter.6. Repeat steps 4 and 5 to change other settings.7. To change the default settings for other scan types, press Exit and repeat from step 4.8. Press Stop/Clear to return to Standby mode.
7 Scanning 7-10 Xerox Phaser 3200MFPEnabling network scanYou can enable and disable network scan from your machine. 1. Press Menu until “Maintenance” appears on top line of the display.2. Press the scroll button ( or ) until “Network Scan” appears on the bottom line. Press Enter.3. Press the scroll button ( or ) to display “Enable” on the bottom line and press Enter.Selecting “Disable” means that the network scan is disabled.4. Press Enter to save the selection.To return to Standby mode, press Stop/Clear.Setting up Address BookYou can set up Address Book with the email addresses you use frequently via CentreWare IS and then easily and quickly enter email addresses by entering the location numbers assigned to them in Address Book.Registering speed email numbers1. Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine.2. Click Properties and E-mail.3. Click Local Address Book and ADD.4. Select a location number and enter the user name and e-mail address you want.5. Click Save Changes.NOTE: You can also click Import to upload your address book from your computer. A .csv file is required.
7Scanning Xerox Phaser 3200MFP 7-11Configuring group email numbers1. Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine.2. Click Properties and E-mail.3. Click Group Address Book and ADD.4. Select a group number and enter the group name you want.5. Select email numbers that will be included in the group.6. Click Save Changes.Using Address Book entriesTo retrieve an email address, use the following way:Group email numbersTo use a group email entry, you need to search for and select it from memory.When you are prompted to enter a destination address while sending an email, press Phone Book.GPlease refer to Searching Address Book for an entry on page 7-12
7 Scanning 7-12 Xerox Phaser 3200MFPSearching Address Book for an entryThere is way to search for an address in memory. You can search by entering the first letters of the name associated with the address.Searching with a particular first letter1. If necessary, press Scan.2. Press the scroll button ( or ) until “Email” appears on the bottom line of the display and press Enter.3. Press Phone Book.1) Press the scroll button ( or ) until the number category you want appears and press Enter.2) Enter the first few letters of the name you want and press Enter.3) Press the scroll button ( or ) until the name you want appears and press Enter.Printing Address BookYou can check your Phone Book settings by printing a list. Please refer to Address Book List on page 8-23.1. Press Menu until “Reports” appears on the top line of the display. “Address Book” appears on the bottom line of the display.2. Press Enter.3. Press the scroll button ( or ) until “E-mail” appears of the display and press Enter.4. Press the scroll button ( or ) until the address category you want appears and press Enter.The selected address book prints out.
8 Faxing Xerox Phaser 3200MFP 8-18FaxingThis chapter gives you information about using your machine as a fax machine. This chapter includes:• Setting Up the Fax System – page 8-2• Sending a Fax – page 8-4• Receiving a Fax – page 8-9• Automatic Dialing – page 8-13• Other Ways to Fax – page 8-18• Additional Features – page 8-22• Sending a fax from a PC – page 8-28NOTE: You need to press Fax to activate Fax mode.
8 Faxing 8-2 Xerox Phaser 3200MFPSetting Up the Fax SystemChanging the Fax Setup options1. Press Menu until “Fax Setup” appears on the top line of the display. The first available menu item, “Receive Mode”, displays on the bottom line.2. Press the scroll button ( or ) until you see the desired menu item on the bottom line and press Enter.If you select “Receive Mode”, you will see “Resolution”.3. Use the scroll button ( or ) to find the desired status or use the number keypad to enter the value for the option you have selected.4. Press Enter to make your selection. The next Fax Setup option appears.5. If necessary, repeat steps 2 through 4.6. To return to Standby mode, press Stop/Clear.Available Fax Setup OptionsOption DescriptionReceive Mode You can select the default fax receiving mode.In Tel mode, you can receive a fax by picking up the handset of the extension phone and then pressing the remote receive code (see Receive Code on page 8-3).Alternatively, you can press Manual Dial (you can hear a fax tone from the remote machine) and then press Start on the control panel of your machine. In the Faxmode, the machine answers an incoming call and immediately goes into fax reception mode. In Ans/Fax mode, the answering machine answers an incoming call, and the caller can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the call automatically switches to Fax mode. In DRPD mode, you can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature. This option is available only when you set up the DRPD Mode. For further details, see Receiving Faxes Using the DRPD Mode on page 8-11.Ring To Answer You can specify the number of times the machine rings, from 1 to 7, before answering an incoming call.Lighten/Darken You can select the default contrast mode to fax your documents lighter or darker.Lighten works well with dark print.Normal works well with standard typed or printed documents.Darken works well with light print or faint pencil markings.
8 Faxing Xerox Phaser 3200MFP 8-3Redial Term Your machine can automatically redial a remote fax machine if it was busy. Intervals from 1 to 15 minutes can be entered.Redials You can specify the number of redial attempts, from 1 to 13.MSG Confirm You can set your machine to print a report showing whether a transmission was successful, how many pages were sent, and more. The available options are On,Off, and On-Err,which prints only when a transmission is not successful.Auto Report This produces a report with detailed information about the previous 50 communications operations, including time and dates. The available options are On or Off.Auto Reduction When receiving a document containing pages as long as or longer than the paper loaded in the tray, the machine can reduce the size of the document to fit the size of the paper loaded in the machine. Select On if you want to automatically reduce an incoming page. With this feature set to Off, the machine cannot reduce the document to fit onto one page. The document will be divided and printed in actual size on two or more pages.Discard Size When receiving a document containing pages as long as or longer than the paper installed in your machine, you can set the machine to discard any excess at the bottom of the page. If the received page is outside the margin you set, it will print in actual size on two or more sheets of paper.When the document is outside the margin and the Auto Reduction feature is turned on, the machine reduces the document to fit it onto the appropriately-sized paper and discard does not occur. If the Auto Reduction feature is turned off or fails, data outside the margin will be discarded. Settings range from 0 to 30 mm.Receive Code The Receive Start Code allows you to initiate fax reception from an extension phone plugged into the EXT. jack on the back of the machine. If you pick up the extension phone and hear fax tones, enter the Receive Start Code. The Receive Start Code is preset to *9* at the factory. Settings range from 0 to 9. See Receiving Manually Using an Extension Telephone on page 8-11 for more information about using the code.DRPD Mode You can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature, which enables a user to use a single telephone line to answer several different telephone numbers. In this menu, you can set the machine to recognize which ring patterns to answer. For details about this feature, see Receiving Faxes Using the DRPD Mode on page 8-11.Option Description
8 Faxing 8-4 Xerox Phaser 3200MFPSending a FaxLoading a DocumentYou can use the Automatic Document Feeder (ADF) or the document glass to load an original document for faxing. Using the ADF, you can load up to 30 sheets of 20 lb (75 g/m2 bond) paper at a time. You can, of course, place only one sheet at a time on the document glass. For details about preparing a document, see Making Copies on page 5-2.To fax a document using the Automatic Document Feeder (ADF):1. Load the document face up into the ADF. You can insert up to 30 sheets at a time. Make sure that the bottom of the document stack matches the paper size marked on the document tray.2. Adjust the document guide on the ADF to match the width of the document.NOTE: Dust on the ADF glass may cause black lines on the printout. Use the recommend materials to keep the ADF glass clean. Refer to Cleaning the Scan Unit on page 9-5.
8 Faxing Xerox Phaser 3200MFP 8-5To fax a document from the document glass: 1. Lift and open the document cover.2. Place the document face down on the document glass and align it with the top left corner of the glass.NOTE: Make sure that no other documents are in the ADF (Automatic Document Feeder). A document in the ADF has priority over a document on the document glass.3. Close the document cover.Adjusting the Document ResolutionThe default document settings produce good results when using typical text-based documents.If you send documents that are of a poor quality, or contain photographs, you can adjust the resolution to produce a higher quality fax.1. Press Resolution on the control panel. 2. By pressing Resolution or the scroll button ( or ), you can choose from Standard,Fine,Super Fine,Photo, and Color.3. When the mode you want to use displays, press Enter to make your selection.
8 Faxing 8-6 Xerox Phaser 3200MFPThe document types recommended for the resolution settings are described in the table below:NOTE: For memory transmission, Super Fine mode is not available. The resolution setting is automatically changed to Fine. When your machine is set to Super Fine resolution and the receiving fax machine does not support Super Fine resolution, the machine transmits using the highest resolution mode supported by the other fax machine.Sending a Fax Automatically1. Load the document(s) face up into the ADF, or place a single document face down on the document glass.For details about loading a document, see Loading a Document on page 8-4.2. Press the Fax button.3. Adjust the document resolution to suit your fax needs (see Adjusting the Document Resolution on page 8-5).If you need to change the brightness, see Lighten/Darken on page 8-2.4. Enter the remote fax phone number using the number keypad.You can also press and hold the digit button of the speed dial number if you have assigned one. To store the speed dial number, see Storing a Number for Speed Dialing on page 8-13.5. Press Start.6. When a document is placed on the document glass, the display shows “Another Page?” on the top line after the document is scanned into the memory. If you have the next page, remove the scanned page and place Mode Recommended for:StandardDocuments with normal sized characters.FineDocuments containing small characters or thin lines or documents printed using a dot-matrix printer.Super FineDocuments containing extremely fine detail. Super Fine mode is enabled only if the machine with which you are communicating also supports the Super Fine resolution. See the notes below.PhotoDocuments containing shades of gray or photographs.ColorDocuments with colors. Sending a color fax is only possible if the receiving machine supports color fax reception and you send the fax manually. In this mode, memory transmission is not available.
8 Faxing Xerox Phaser 3200MFP 8-7the next page on the glass. Press the scroll button ( or ) to display "Yes" and press Enter. Repeat as necessary.After all of the pages are scanned, press the scroll button ( or ) to display "No" and press Enter when the display shows "Another Page?".7. The number is dialed and then the machine begins sending the fax when the receiving fax machine is ready.NOTE: When you want to cancel a fax job, press Stop/Clear at any time while sending.Sending a Fax Manually1. Load the document(s) face up into the ADF, or place a single document face down on the document glass.For details about loading a document, see Loading a Document on page 8-4.2. Press the Fax button3. Adjust the document resolution to suit your fax needs, see Adjusting the Document Resolution on page 8-5.If you need to change the brightness, see Lighten/Darken on page 8-2.4. Press Manual Dial. You hear a dial tone.5. Enter the receiving fax machine’s number using the number keypad.You can also press and hold the digit button of the speed dial number if you have assigned one. To store the speed dial number, see Storing a Number for Speed Dialing on page 8.13.6. When you hear a high-pitched fax signal from the remote fax machine, press Start.NOTE: When you want to cancel a fax job, press Stop/Clear at any time while sending.Redialing the Last NumberTo redial the number you last called:Press Redial/Pause.When a document is loaded in the ADF (Automatic Document Feeder; see Tofax a document using the Automatic Document Feeder (ADF): on page 8-4), the machine automatically begins to send.For a document placed on the document glass, the display asks if you want to load another page. To add more documents, press the scroll button ( or ) to display "Yes" and press Enter. To send the fax immediately, press the scroll button ( or ) to display "No" and press Enter.
8 Faxing 8-8 Xerox Phaser 3200MFPConfirming Transmission When the last page of your document has been sent successfully, the machine beeps and returns to Standby mode. If your fax fails, an error message appears on the display. For a list of error messages and their meanings, see Clearing LCD Error Messages on page 10-9.If you receive an error message, press Stop/Clear to clear the message and try to send the document again. You can set your machine to print a confirmation report automatically each time sending a fax is completed. For further details, see the MSG Confirm item on MSG Confirm on page 8-3.Automatic RedialingWhen the number you have dialed is busy or there is no answer when you send a fax, the machine automatically redials the number every three minutes, up to seven times according to the factory default settings.When the display shows “Retry Redial?”, press Enter to redial the number without waiting. To cancel the automatic redialing, press Stop/Clear.To change the time interval between redials and the number of redial attempts. See Redial Term on page 8-3.
8 Faxing Xerox Phaser 3200MFP 8-9Receiving a FaxAbout Receiving Modes•In Fax mode, the machine answers an incoming fax call and immediately goes into the fax reception mode. •In Tel mode, you can receive a fax by pressing Manual Dial (you can hear a fax tone from the sending machine) and then pressing Starton the control panel of your machine. You can also pick up the handset of the extension phone and then press the remote receive code (see Receive Code on page 8-3). •In Ans/Fax mode, the answering machine answers an incoming call, and the caller can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the call automatically switches to Fax mode. •In DRPD mode, you can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature. “Distinctive Ring” is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. For further details, see Receiving Faxes Using the DRPD Mode on page 8-11.When your machine’s memory is full, the receiving mode automatically switches to Tel. For details about changing the receiving mode, see Receive Mode on page 8-2.NOTE: • To use the Ans/Fax mode, attach an answering machine to the EXT. jack on the back of your machine. • If you do not want other people to view your received documents, you can use Secure Receiving mode. In this mode, all of the received faxes are stored in memory. For further details, see Using Secure Receiving Mode on page 8-22.Loading Paper for Receiving Faxes Faxes can only be printed on Letter-, A4-, Legal-, Folio-, Executive-, or B5-sized paper. For details about loading paper and setting the paper size in the tray, see Loading Paper on page 2-6 and Setting the Paper Size and Type on page 2-19.
8 Faxing 8-10 Xerox Phaser 3200MFPReceiving Automatically in Fax Mode Your machine is preset to Fax mode at the factory. When you receive a fax, the machine answers the call on a specified number of rings and automatically receives the fax. To change the number of rings, see Ring To Answer on page 8-2.If you want to adjust the ringer volume, see Setting Sounds on page 2.20.Receiving Manually in Tel Mode You can receive a fax call by picking up the handset of the extension phone and then pressing the remote receive code (see Receive Code on page 8-3), or by pressing Fax, Manual Dial, and then Start when you hear a fax tone from the sending machine. The machine begins receiving a fax and returns to Standby mode when the reception is completed.Receiving Automatically in Ans/Fax Mode To use this mode, you must attach an answering machine to the EXT. jack on the back of your machine. See Making Connections on page 2-8.If the caller leaves a message, the answering machine stores the message as it would normally. If your machine detects a fax tone on the line, it automatically starts to receive the fax.NOTE: If you have set your machine to Ans/Fax mode and your answering machine is switched off, or no answering machine is connected to EXT. jack, your machine automatically goes into Fax mode after a predefined number of rings. If your answering machine has a ‘user-selectable ring counter’, set the machine to answer incoming calls within 1 ring. If you are in Tel mode (manual reception) when the answering machine is connected to your machine, you must switch off the answering machine, or the outgoing message from the answering machine will interrupt your phone conversation.
8 Faxing Xerox Phaser 3200MFP 8-11Receiving Manually Using an Extension TelephoneThis features works best when you are using an extension telephone connected to the EXT. jack on the back of your machine. You can receive a fax from someone you are talking to on the extension telephone without going to the fax machine.When you receive a call on the extension phone and hear fax tones, press the keys 9 on the extension telephone. The machine receives the document.Press the buttons slowly in sequence. If you still hear the fax tone from the remote machine, press 9 again.9 is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can change the middle number to any number. For details about changing the code, see Receive Code on page 8-3.Receiving Faxes Using the DRPD Mode“Distinctive Ring” is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you is identified by different ringing patterns, which consist of various combinations of long and short ringing sounds.Using the Distinctive Ring Pattern Detection feature, your fax machine can “learn” the ring pattern you designate to be answered by the fax machine. Unless you change it, this ringing pattern will continue to be recognized and answered as a fax call, and all other ringing patterns will be forwarded to the extension telephone or answering machine plugged into the EXT. jack. You can easily suspend or change Distinctive Ring Pattern Detection at any time.Before using the Distinctive Ring Pattern Detection option, Distinctive Ring service must be installed on your telephone line by the telephone company. To set up Distinctive Ring Pattern Detection, you will need another telephone line at your location, or someone available to dial your fax number from outside. To set up the DRPD mode:1. Press Menu until “Fax Setup” appears on the top line of the display.2. Press the scroll button ( or ) until you see “Receive Mode” on the bottom line and press Enter.3. Press the scroll button ( or ) until you see “DRPD Mode” on the bottom line and press Enter.4. When “Set” displays on the bottom line, press Enter. “Waiting Ring” appears on the display.5. Call your fax number from another telephone. It is not necessary to place the call from a fax machine.
8 Faxing 8-12 Xerox Phaser 3200MFP6. When your machine begins to ring, do not answer the call. The machine requires several rings to learn the pattern.When the machine completes learning, the LCD displays “End DRPD Setup”.If the DRPD setup fails, “DRPD Ring Error” appears. Press Enter when “DRPD Mode” displays and retry from step 3.7. To return to Standby mode, press Stop/Clear.When the DRPD feature is set up, the DRPD option is available in the Receive Mode menu. To receive faxes in the DRPD mode, you need to set the menu to DRPD; see DRPD Mode on page 8-3.NOTE: DRPD must be set up again if you re-assign your fax number, or connect the machine to another telephone line.After DRPD has been set up, call your fax number again to verify that the machine answers with a fax tone. Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT. jack.Receiving Faxes in the MemorySince your machine is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your machine stores incoming faxes in memory. Then, as soon as you finish copying or printing, the machine automatically prints the fax.
8 Faxing Xerox Phaser 3200MFP 8-13Automatic DialingSpeed DialingYou can store up to 200 frequently dialed numbers in one, two or three-digit speed dial locations (0-199). Storing a Number for Speed Dialing1. Press the Fax button.2. Press Phone Book on the control panel. 3. Press Phone Book or the scroll button ( or ) to display “Store&Edit” on the bottom line of the display. Press Enter.4. Press Enter when “Speed Dials” appears on the display.The display prompts you to enter a location number, showing the first available number.5. Enter a speed dial number between 0 and 199, using the number keypad or the scroll button ( or ) and press Enter.If a number is already stored in the location you chose, the display shows the number to allow you to change it. To start over with another speed-dial number, press Exit.6. Enter the number you want to store using the number keypad and press Enter.To insert a pause between numbers, press Redial/Pause. The symbol “” appears on the display.7. To assign a name to the number, enter the name you want. For details about entering characters, see Entering Characters Using the Number Keypad on page 2-16.ORIf you do not want to assign a name, skip this step.8. Press Enter when the name appears correctly or without entering a name.9. To store more fax numbers, repeat steps 4 through 7. ORTo return to Standby mode, press Stop/Clear.
8 Faxing 8-14 Xerox Phaser 3200MFPSending a Fax using a Speed Dial Number1. Feed the document(s) face up into the ADF, or place a single document face down on the document glass.For details about loading a document, see Loading a Document on page 8-42. Press the Fax button.3. Adjust the document resolution to suit your fax needs (see Adjusting the Document Resolution on page 8-5).If you need to change the brightness, see Lighten/Darken on page 8-2.4. Enter the speed dial number.– For a one-digit speed dial number, press and hold the appropriate digit button.– For a two-digit speed dial number, press the first digit button and press and hold the last digit button.5. The corresponding entry’s name briefly displays.6. The document scans into memory. When a document is placed on the document glass, the LCD display asks if you want to send another page. To add more documents, press the scroll button ( or ) to display "Yes" and press Enter. To send the fax immediately, press the scroll button ( or ) to display "No" and press Enter.7. The fax number stored in the speed dial location is automatically dialed. The document is sent when the receiving fax machine answers.Group Dialing If you frequently send the same document to several destinations, you can create a group of these destinations and set them under a group dial location. This enables you to use a group dial number setting to send the same document to all the destinations in the group. Setting a Group Dial Number1. Press Phone Book on the control panel. 2. Press Phone Book or the scroll button ( or ) to display “Store&Edit” on the bottom line of the display. Press Enter.3. Press the scroll button ( or ) to display “Group Dials” on the bottom line and press Enter.4. Press Enter when “New” displays on the bottom line.The display prompts you to enter a location number, showing the first available number.
8 Faxing Xerox Phaser 3200MFP 8-155. Enter a group number between 0 and 199 using the number keypad or the scroll button ( or ) and press Enter.6. Enter a speed dial number you want to include in the group and press Enter.You can also select the speed dial number stored in the machine by pressing the scroll button ( or ) and then press Enter.7. When the display confirms the number to be added to the group, press Enter.8. Repeat steps 6 and 7 to enter other speed dial numbers into the group. 9. Press the Exit button when you have entered all of the desired numbers. The display prompts you to enter a group ID.10. To assign a name to the group, enter the name you want. For details about entering characters, see Entering Characters Using the Number Keypad on page 2-16.ORIf you do not want to assign a name, skip this step. 11. Press Enter when the name appears correctly or without entering a name.12. If you want to assign another group, press Enter and repeat from step 5.ORTo return to Standby mode, press Stop/Clear.NOTE: You cannot include one group dial number in another group dial number.Editing Group Dial NumbersYou can delete a specific speed dial number from a selected group or add a new number to the selected group.1. Press the Fax button.2. Press Phone Book on the control panel. 3. Press Phone Book or the scroll button ( or ) to display “Store&Edit” on the bottom line of the display. Press Enter.4. Press the scroll button ( or ) to display “Group Dials” on the bottom line and press Enter.5. Press the scroll button ( or ) to display “Edit” on the bottom line and press Enter.6. Enter the group number you want to edit or select the group number by pressing the scroll button ( or ) and press Enter.
8 Faxing 8-16 Xerox Phaser 3200MFP7. Enter the speed dial number you want to add or delete.You can also select the speed dial number you want to delete by pressing the scroll button ( or ).8. Press Enter.9. When you enter the specific number in the group, the display shows “Delete?”.When you enter a new number, the display shows “Add?”.10. Press Enter to add or delete the number.11. To change the group name, press Exit.12. Enter a new group name and press Enter.13. If you want to edit another group, press Enter and repeat from step 5.OrTo return to Standby mode, press Stop/Clear.Sending a Fax Using Group Dialing (Multi-address Transmission)You can use group dialing for Broadcast or Delayed transmissions.Follow the procedure of the operation (Broadcast fax: see Sending Broadcast Faxes on page 8-18, Delayed fax: see Sending a Delayed Fax on page 8-19,Priority fax: see Sending a Priority Fax on page 8-20). When you come to a step in which the display asks you to enter the receiving fax number:• For a one-digit group number, press and hold the appropriate digit button.• For a two-digit group number, press the first digit button and press and hold the last digit button.You can use only one group number for one operation. Then continue the procedure to complete the desired operation. Your machine automatically scans a document loaded in the Automatic Document Feeder or on the document glass into memory. The machine dials each of the numbers included in the group. Searching for a Number in MemoryYou can either scan from A to Z sequentially, or you can search using the first letter of the name associated with the number. Searching Sequentially through the Memory1. Press the Fax button.2. Press Phone Book.3. Press Enter when “Search&Dial” appears on the display.
8 Faxing Xerox Phaser 3200MFP 8-174. Press the scroll button ( or ) to scroll through the machine’s memory until the name and number you want to dial display. You can search upwards or downwards through the entire memory in alphabetical order, from A to Z.While searching through the machine’s memory, each entry is preceded by either “S” for speed dial or “G” for group dial numbers. These letters tell you how the number is stored. 5. When the name and/or the number you want displays, press Start orEnter to dial. Searching with a Particular First Letter1. Press the Fax button.2. Press Phone Book.3. Press Enter when “Search&Dial” appears on the display.4. Press the button labeled with the letter you want to search for. A name beginning with the letter displays.For example, if you want to find the name “MOBILE” press the number 6button, which is labeled with “MNO”.5. Press the scroll button ( or ) to display the next name.6. When the name and/or the number you want displays, press Start or Enter to dial.Printing a Phonebook ListYou can check your automatic dial setting by printing a Phonebook list.1. Press the Fax button.2. Press Phone Book.3. Press Phone Book or the scroll button ( or ) until “Print” appears on the bottom line and press Enter.A list showing your speed dial, and group dial entries prints out.
8 Faxing 8-18 Xerox Phaser 3200MFPOther Ways to FaxSending Broadcast FaxesUsing the Broadcasting button on the control panel, you can use the broadcast fax feature, which allows you to send a document to multiple locations. Documents are automatically stored in memory and sent to a remote station. After transmission, the documents are automatically erased from memory.1. Load the document(s) face up into the ADF, or place a single document face down on the document glass.For details about loading a document, see Loading a Document on page 8-4.2. Press the Fax button.3. Adjust the document resolution to suit your fax needs (see Adjusting the Document Resolution on page 8-5).If you need to change the brightness, see Lighten/Darken on page 8-2.4. Press Broadcasting on the control panel.5. Enter the number of the first receiving machine using the number keypad.You can also press and hold the digit button of the speed dial number if you have assigned one. To store the speed dial number, see Storing a Number for Speed Dialing on page 8.13.6. Press Enter to confirm the number. The display asks you to enter another fax number to send the document.NOTE: The Another No. prompt does not appear if you have added numbers for another broadcast or delay fax job. You must wait until the job is completed.7. To enter more fax numbers, press the scroll button ( or ) to display "Yes" and press Enter. Repeat steps 5 and 6. You can add up to 10 destinations.Note that you can input group dial numbers only once at first.
8 Faxing Xerox Phaser 3200MFP 8-198. When you finish entering fax numbers, press the scroll button ( or ) to display "No" and press Enter.The document is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory.For a document placed on the document glass, the display asks if you want to load another page. To add more documents, press the scroll button ( or ) to display "Yes" and press Enter.To send the fax immediately, press the scroll button ( or ) to display "No" and press Enter.9. The machine begins sending the document to the numbers you entered in the order in which you entered them.Sending a Delayed FaxYou can set your machine to send a fax at a later time when you will not be present. This allows a user to take advantage of lower phone rates.1. Load the document(s) face up into the ADF, or place a single document face down on the document glass.For details about loading a document, see Loading a Document on page 8-4.2. Adjust the document resolution to suit your fax needs (see Adjusting the Document Resolution on page 8-5).If you need to change the brightness, see Lighten/Darken on page 8-2.3. Press Menu until “Fax Feature” appears on the top line of the display. The first available menu item, “DelayFax” displays on the bottom line.4. Press Enter.5. Enter the number of the receiving machine using the number keypad.You can also press and hold the digit button of the speed dial number if you have assigned one. To store the speed dial number, see Storing a Number for Speed Dialing on page 8.13.6. Press Enter to confirm the number on the display. The display asks you to enter another fax number to which to send the document.NOTE: The Another No. prompt does not appear if you have added numbers for another broadcast or delay fax job. You must wait until the job is completed.7. To enter more fax numbers, press the scroll button ( or ) to display "Yes" and press Enter. Repeat steps 5 and 6. You can add up to 10 destinations.Note that you can input group dial numbers only once at first.
8 Faxing 8-20 Xerox Phaser 3200MFP8. When you finish entering fax numbers, press the scroll button ( or ) to display "No" and press Enter.The display asks you to enter a name. 9. To assign a name to the transmission, enter the name you want. For details about entering characters, see Entering Characters Using the Number Keypad on page 2-16.If you do not want to assign a name, skip this step.10. Press Enter. The display shows the current time and asks you to enter the starting time when the fax is to be sent. 11. Enter the time using the number keypad.To select “AM” or “PM” for 12-hour format, press the or button or any number button.If you set a time earlier than the current time, the document will be sent at that time on the following day. 12. Press Enter when the starting time displays correctly.13. The document is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory.For a document placed on the document glass, the display asks if you want to load another page. To add more documents, press the scroll button ( or ) to display "Yes" and press Enter. Or, press the scroll button ( or ) to display "No" and press Enter.14. The machine returns to Standby mode. The display reminds you that you are in Standby mode and that a delayed fax is set.NOTE: If you want to cancel the delayed transmission, see Canceling a Scheduled Fax on page 8.22.Sending a Priority FaxUsing the Priority Fax feature, a high priority document can be sent ahead of reserved operations. The document is scanned into memory and transmitted when the current operation is finished. In addition, priority transmission will interrupt a broadcast operation between stations (i.e., when the transmission to station A ends, before transmission to station B begins) or between redial attempts.1. Load the document(s) face up into the ADF, or place a single document face down on the document glass.For details about loading a document, see Loading a Document on page 8-4.2. Adjust the document resolution to suit your fax needs (see Adjusting the Document Resolution on page 8-5).If you need to change the brightness, see Lighten/Darken on page 8-2.
8 Faxing Xerox Phaser 3200MFP 8-213. Press Menu until “Fax Feature” appears on the top line of the display. 4. Press the scroll button ( or ) to display “Priority Fax” on the bottom line and press Enter.5. Enter the number of the receiving machine using the number keypad.You can also press and hold the digit button of the speed dial number if you have assigned one. To store the speed dial number, see Storing a Number for Speed Dialing on page 8.13.6. Press Enter to confirm the number. The display asks you to enter a name. 7. To assign a name to the transmission, enter the name you want. For details about entering characters, see Entering Characters Using the Number Keypad on page 2-16.If you do not want to assign a name, skip this step.8. Press Enter.The document is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory.For a document placed on the document glass, the display asks if you want to load another page. To add more documents, press the scroll button ( or ) to display "Yes" and press Enter. To send the fax immediately, press the scroll button ( or ) to display "No" and press Enter.9. The machine shows the number being dialed and begins sending the document.Adding Documents To a Scheduled FaxYou can add documents to a delayed transmission previously reserved in your machine’s memory.1.Load the document(s) face up into the ADF, or place a single document face down on the document glass.For details about loading a document, see Loading a Document on page 8-4.2.Adjust the document resolution to suit your fax needs (see Adjusting the Document Resolution on page 8-5).If you need to change the brightness, see Lighten/Darken on page 8-2.3.Press Menu until “Fax Feature” appears on the top line of the display. 4.Press the scroll button ( or ) to display “Add Page” on the bottom line and press Enter.The display shows the last job reserved in memory.
8 Faxing 8-22 Xerox Phaser 3200MFP5.Press the scroll button ( or ) until you see the fax job to which you want to add documents and press Enter.The machine automatically stores the documents in memory, and the display shows memory capacity and the number of pages. For a document placed on the document glass, the display asks if you want to load another page. To add more documents, press the scroll button ( or ) to display "Yes" and press Enter. Or, press the scroll button ( or ) to display "No" and press Enter.6. After storing, the machine displays the numbers of total pages and added pages and then returns to Standby mode. Canceling a Scheduled Fax1. Press Menu until “Fax Feature” appears on the top line of the display. 2. Press the scroll button ( or ) to display “Cancel Job” on the bottom line and press Enter.The display shows the last job reserved in memory.3. Press the scroll button ( or ) until you see the fax job you want to cancel, and press Enter.4. When the display confirms your selection, press the scroll button ( or ) to display "Yes" and press Enter. The selected job is canceled and the machine returns to Standby mode.To cancel your selection, press the scroll button ( or ) to display "No" and press Enter.Additional FeaturesUsing Secure Receiving ModeTo prevent your received faxes from being accessed by unauthorized people. You can turn on Secure Receiving mode to restrict printing of received faxes when the machine is unattended. In Secure Receiving mode, all incoming faxes go into memory. When the mode is deactivated, any stored faxes are printed.To turn Secure Receiving mode on:1. Press Menu until “Advanced Fax” appears on the top line of the display.2. Press the scroll button ( or ) until “Secure Receive” appears on the bottom line and press Enter.3. Press the scroll button ( or ) to display “On” on the bottom line and press Enter.4. Enter a four-digit password you want to use, using the number keypad and press Enter.
8 Faxing Xerox Phaser 3200MFP 8-23NOTE: You can activate Secure Receiving mode without setting a password, but cannot protect your faxes.5. Re-enter the password to confirm it and press Enter.6. To return to Standby mode, press Stop/Clear.When a fax is received in Secure Receiving mode, your machine stores it in memory and displays “Secure Receive” to let you know that there is a fax stored.To print received documents:1. Press Menu until “Advanced Fax” appears on the top line of the display.2. Press the scroll button ( or ) until “Secure Receive” appears on the bottom line and press Enter.3. Press the scroll button ( or ) to display “Print” on the bottom line and press Enter.4. Enter the four-digit password and press Enter.The machine prints all of the faxes stored in memory.To turn Secure Receiving mode off:1. Press Menu until “Advanced Fax” appears on the top line of the display.2. Press the scroll button ( or ) until “Secure Receive” appears on the bottom line and press Enter.3. Press the scroll button ( or ) to display “Off” on the bottom line and press Enter.4. Enter the four-digit password and press Enter.The mode is deactivated and the machine prints all faxes stored in memory.5. To return to Standby mode, press Stop/Clear.Printing ReportsYour machine can print the following reports: Address Book ListThis list shows all of the fax numbers and email addresses currently stored in the machine’s memory.NOTE: You can print this Phonebook list using the Phone Book button: see Printing a Phonebook List on page 8-17.Sent Fax ReportThis report shows information on the faxes and email you have recently sent.
8 Faxing 8-24 Xerox Phaser 3200MFPReceived Fax ReportThis report shows information on the faxes you have recently received. System Data ListThis list shows the status of the user-selectable options. NOTE: You may print this list to confirm your changes after changing any settings. Scheduled Job Information This list shows the document(s) currently stored for Delayed faxes. You may print this list to check the delayed faxes and the starting times. Message ConfirmationThis report shows the fax number, the number of pages, the elapsed time of the job, the communication mode, and the communication results for a particular fax job.You can set up your machine to automatically print a message confirmation report after each fax job. See MSG Confirm on page 8-3.Junk Fax Number ListThis list shows up to 10 fax numbers specified as junk fax numbers. To add or delete numbers to or from this list, access the Junk Fax Setup menu: see Junk Fax Setup on page 8-26. When the Junk Fax Barrier feature is turned on, incoming faxes from those numbers are blocked.This feature recognize the last 6 digits of the fax number set as a remote fax machine’s ID.Authorized Users ListThis list shows authorized users who are allowed to use the email function.Scan JournalThis list shows information for the Network Scan records including IP address, time & date, the number of pages scanned, and result. This report is automatically printed when the report contains the 50 jobs and the records that are printed will be deleted.Multi-communication ReportThis report is printed automatically after sending documents from more than one location.
8 Faxing Xerox Phaser 3200MFP 8-25Power Failure ReportThis report is printed out automatically when power is restored after a power failure, if any data loss occurs due to the power failure. NOTE: The lists you have set to print out automatically don’t print out when there is no paper loaded or a paper jam has occurred.Printing a Report1. Press Menu until “Reports” appears on the top line of the display. 2. Press the scroll button ( or ) to display the report or list you want to print on the bottom line.– Address Book: Address book list– Sent Report: Sent fax report– RCV Report: Received fax report– System Data: System data list– Scheduled Jobs: Scheduled job information – MSG Confirm: Message confirmation– Junk Fax List: Junk fax number list– Auth User List: Authorized users list– Scan Journal: Network Scan sessions list3. Press Enter.The selected information prints out.Using Advanced Fax SettingsYour machine has various user-selectable setting options for sending or receiving faxes. These options are preset at the factory, but you may need to change them. To find out how the options are currently set, print the System Data list. For details about printing the list, see above.Changing Setting Options1. Press Menu until “Advanced Fax” appears on the top line of the display. 2. Press the scroll button ( or ) until you see the menu item you want on the bottom line and press Enter.3. When the option you want appears on the display, choose a status by pressing the scroll button ( or ) or enter a value using the number keypad.4. Press Enter to save the selection.5. You can exit from Setup mode at any time by pressing Stop/Clear.
8 Faxing 8-26 Xerox Phaser 3200MFPAdvanced Fax Setting OptionsForwarding faxesYou can forward your incoming and outgoing faxes to an email address.Forwarding sent faxes to email addressYou can set the machine to send copies of all outgoing faxes to a specified destination, in addition to the email address you entered.1. Press Menu until “Network setup” appears on top line of the display.2. Press the scroll button ( or ) until “Email Setup” appears on the bottom line of the display and press Enter.3. Press Enter when “Email Forward” appears.4. Press the scroll button ( or ) until “[Tx Only]” appears on the bottom line of the display and press Enter.Option DescriptionJunk Fax Setup Using the Junk Fax Barrier feature, the system will not accept faxes sent from remote stations whose numbers are stored in the memory as junk fax numbers. This feature is useful for blocking any unwanted faxes.Select Off to turn the feature off. Your machine accepts all faxes.Select On to turn the feature on. You can set up to 10 fax numbers as junk fax numbers using the Set option. After storing numbers, your machine will not accept faxes from the registered stations. To delete all junk fax numbers, use the All Delete option.Secure Receive You can keep your received faxes from being accessed by unauthorized people.For further details about setting this mode, see Using Secure Receiving Mode on page 8-22.Prefix Dial You can set a prefix dial number of up to five digits. This number dials before any automatic dial number is started. It is useful for accessing a PABX exchange.Stamp RCV Name This option allows the machine to automatically print the page number, and the date and time of reception at the bottom of each page of a received document.Select Off to turn this feature off.Select On to turn this feature on.ECM Mode (Error Correction Mode) Error Correction Mode helps with poor line quality and makes sure any faxes you send are sent smoothly to any other ECM-equipped fax machine. If the line quality is poor, it takes more time to send a fax when you are using ECM.Select Off to turn this feature off.Select On to turn this feature on.
8 Faxing Xerox Phaser 3200MFP 8-275. Enter “From” email address and press Enter.6. Enter the “To” email address to which faxes are to be sent and press Enter.7. Press Stop/Clear to return to Standby mode.Subsequent sent faxes will be forwarded to the specified email address.Forwarding received faxes to email addressYou can set your machine to forward incoming faxes to the email address you entered.1. Press Menu until “Network setup” appears on top line of the display.2. Press the scroll button ( or ) until “Email Setup” appears on the bottom line of the display and press Enter.3. Press Enter when “Email Forward” appears.4. Press the scroll button ( or ) until “[Rx Only]” appears on the bottom line of the display and press Enter.5. Enter “From” email address and press Enter.6. Enter the “To” email address to which faxes are to be sent and press Enter.“Print Local?” appears on the bottom line of the display.To set the machine to print out a fax when fax forwarding has been completed, press the scroll button ( or ) until “[On]” appears on the bottom line of the display and press Enter.7. Press Stop/Clear to return to Standby mode.Subsequent received faxes will be forwarded to the specified email address.
8 Faxing 8-28 Xerox Phaser 3200MFPSending a fax from a PCYou can send a fax from your PC without going to the multi-function printer. To send a fax from your PC, you need to install the PC-Fax software and customize the software’s settings.Installing PC-Fax Software1. To install the PC-Fax, insert the supplied Xerox Drivers CD.2. The CD-ROM should automatically run, and an installation window appears.If the installation window does not appear, click Start and then Run. Type X:\Setup.exe, replacing "X" with the letter of your CD-ROM drive and click OK.3. When the language selection window appears, select the appropriate language and then click Continue.4. Choose PC-Fax (if not already selected) and then click Continue.At the next screen accept your choice by clicking Continue and then click Finish.PC-Fax is now installed.
8 Faxing Xerox Phaser 3200MFP 8-29Configure PC Fax1. From the Start menu, select Programs or All Programs Æ Xerox Phaser 3200MFP Æ Configure PC Fax.2. Enter your name and fax number.3. Select the address book you will use.4. Select the multi-function priner you will use by choosing Local or Network.5. If you select Network, click Browse and search the multi-function printer you will use.6. Click OK.To send a PC Fax1. Open the document you want to send.2. Select Print from the File menu. The Print window displays. It may look slightly different depending on your application. 3. Select Xerox PC Fax from the Print window.4. Click OK.
8 Faxing 8-30 Xerox Phaser 3200MFP5.Compose the cover page and click Continue.6. Enter the recipients’ numbers and click Continue.Add the recipients’ numbers directly.Remove a selected Phonebook entry.Add a new Phonebook entry.Select the number you want from the Phonebook and click to add it to the Recipients. To delete the selected number, click .
8 Faxing Xerox Phaser 3200MFP 8-317. Select the resolution and click Send Fax.Your PC begins to send the fax data and multi-function printer sends the fax.You can see the preview image of the fax.
8 Faxing 8-32 Xerox Phaser 3200MFP
9 Maintenance Xerox Phaser 3200MFP 9-19MaintenanceThis chapter provides information for maintaining the machine and replacing the print cartridge.This chapter includes:• Clearing the Memory – page 9-2• Cleaning Your Machine – page 9-3• Maintaining the Print Cartridge – page 9-6• Consumables Parts – page 9-10
9 Maintenance 9-2 Xerox Phaser 3200MFPClearing the MemoryYou can selectively clear information stored in your machine’s memory.CAUTION: Before clearing the memory, make sure that all fax jobs have been completed. 1. Press Menu on the control panel until “Maintenance” appears on the top line of the display. 2. Press the scroll button ( or ) until you see “Clear Memory” on the bottom line and press Enter.The first available menu item, “All Settings”, displays on the bottom line.3. Press the scroll button ( or ) until you see the item you want to clear.4. Press Enter. The selected memory is cleared and the display asks you to continue clearing the next item.5. To clear another item, repeat steps 3 and 4. ORTo return to Standby mode, press Stop/Clear.Feature DescriptionAll Settings Clears all of the data stored in the memory.Paper SettingRestores all of the Paper Setting options to the factory default.Copy SetupRestores all of the Copy Setup options to the factory default.Fax Setup Restores all of the Fax Setup options to the factory default.Fax Feature Cancels all of the scheduled fax jobs in the machine’s memory.Advanced Fax Restores all of the Advanced Fax setting options to the factory default.Sent Report Clears all records of sent faxes.RCV Report Clears all records of received faxes.Address Book Clears the speed dial, group dial numbers, and e-mail addresses stored in the memory.Scan Journal Clears the information on Network Scan sessions in the memory
9 Maintenance Xerox Phaser 3200MFP 9-3Cleaning Your MachineTo maintain print quality, follow the cleaning procedures below each time the print cartridge is replaced or if print quality problems occur.CAUTION: Cleaning the covers of the machine with cleaning materials containing large amounts of alcohol, solvent, or other strong substances can discolor or crack the covers.CAUTION: While cleaning the inside of the machine, be careful not to touch the transfer roller located underneath the print cartridge. Oil from your fingers can cause print quality problems.Cleaning the OutsideClean the covers of the machine with a soft lint-free cloth. You can dampen the cloth slightly with water, but be careful not to let any water drip onto or into the machine.Cleaning the InsideDuring the printing process, paper, toner, and dust particles can accumulate inside the machine. This buildup can cause print quality problems, such as toner specks or smearing. Cleaning the inside of the machine clears or reduces these problems.1. Turn the machine off and unplug the power cord. Wait for the machine to cool down.2. Open the front door.
9 Maintenance 9-4 Xerox Phaser 3200MFP3. Pull the print cartridge out, lightly pushing it down. Set it on a clean flat surface.CAUTION: To prevent damage to the print cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary. CAUTION: Do not touch the green underside of the print cartridge. Hold the cartridge using the handle on the cartridge to avoid touching this area.4. Pull out and remove the Manual Tray.5. With a slightly damp lint-free cloth, wipe away any dust and spilled toner from the print cartridge area and the print cartridge cavity.CAUTION: Do not touch the black transfer roller inside the machine.
9 Maintenance Xerox Phaser 3200MFP 9-56. Locate the long strip of glass (LSU) inside the top of the cartridge compartment. Gently wipe the glass to remove any toner.7. Re-insert the manual tray, print cartridge and close the door.8. Plug in the power cord and switch on the machine.Cleaning the Scan UnitKeeping the scan unit clean helps ensure the best possible scanned images. We suggest that you clean the scan unit at the start of each day and during the day, as needed.1. Slightly dampen a soft lint-free cloth or paper towel with water.2. Open the document cover.3. Wipe the surface of the document glass and ADF glass until it is clean and dry.4. Wipe the underside of the white document cover and white bar until it is clean and dry.5. Close the document cover.Document coverDocument glassWhite barADF glass
9 Maintenance 9-6 Xerox Phaser 3200MFPMaintaining the Print CartridgePrint Cartridge StorageTo get the most from the print cartridge, follow these guidelines:• Do not remove the print cartridge from its package until you are ready to install it. • Do not refill the print cartridge. The machine warranty does not cover damage caused by using a refilled cartridge.• Store print cartridges in the same environment as your machine.• To prevent damage to the print cartridge, do not expose it to light for more than a few minutes.Expected Cartridge LifeThe life of the Print Cartridge depends on the amount of toner that print jobs require. When printing text at ISO 19752 5% coverage, a new print cartridge lasts an average of 2,000/3,000 pages. (The original print cartridge supplied with the machine lasts an average of 1,500 pages.) The actual number may be different depending on the print density of the page you print. If you print a lot of graphics, you may need to change the cartridge more often.Redistributing Print Cartridge TonerWhen the print cartridge is near the end of its life, white streaks or light printing may occur. The LCD displays the warning message, “Toner Low”. You can temporarily recover print quality by redistributing the remaining toner in the cartridge. In some case, white streaks or light printing still occurs even after you have redistributed the toner.1. Open the front door.
9 Maintenance Xerox Phaser 3200MFP 9-72. Pull the print cartridge out and remove it from the printer. 3. Thoroughly shake the print cartridge from side to side five or six times to redistribute the toner.NOTE: If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.CAUTION: Do not touch the green underside of the print cartridge. Use the handle on the cartridge to avoid touching this area. 4. Reinstall the cartridge and close the front door. Make sure that the cover is securely closed. If it is not firmly closed, printing error may occur.Replacing the Print CartridgeWhen the display on the control panel shows the warning message, “Toner Empty” the print cartridge has run and the machine stops printing. At this stage, the print cartridges needs to be replaced.Remove the old print cartridge and install a new print cartridge. See Installing the Print Cartridge on page 2-4.
9 Maintenance 9-8 Xerox Phaser 3200MFPPrinting continuously when the Toner Empty Replace Toner message appearsWhen the toner cartridge is nearly empty, the machine shows the Toner Empty Replace Toner message and stops printing. You can set the machine to disregard this message when it appears and to continue printing, even though print quality is not optimal.1. Press Menu until “Machine Setup” appears on the top line of the display.2. Press the scroll button ( or ) until “Ignore Toner” appears on the bottom line of the display.3. Press the scroll button ( or ) to display “On” on the bottom line and press Enter.If you select Off, the received fax cannot be printed until you install a new toner cartridge. However, faxes can be received into memory as long as it allows.4. To return to Standby mode, press Stop/Clear.Setting the Notify Toner Option If you set the Notify Toner menu option to “On”, your machine automatically sends a fax to your service agent or the dealer to notify them. The fax number can be preset by your service agent or dealer when the machine is installed.The machine sends out a notification when:• The print cartridge is low.• A critical error occurred at your machine.(Error cases: CRU Fuse Error, Low Heat Error, LSU Error.)• Notification day and notification pages that are preset by your dealer have passed.1. Press Menu on the control panel until “Maintenance” appears on the top line of the display. 2. Press the scroll button ( or ) to display “Notify Toner ” on the bottom line and press Enter.3. Enter a four-digit password you want to use, using the number keypad and press Enter.(If you select this menu, for the first time after purchasing or after clearing all memory, re-enter the password to confirm it and press Enter.)4. Press the scroll button ( or ) to change the setting. Select “On” to enable this feature. Selecting “Off” disables this feature.5. Press Enter to save the selection.6. To return to Standby mode, press Stop/Clear.
9 Maintenance Xerox Phaser 3200MFP 9-9Cleaning the DrumYou can clean the OPC drum in the print cartridge manually or automatically.If there are streaks or spots on your prints, the OPC drum in the print cartridge may require manual cleaning.1. Before starting the cleaning procedure, make sure that paper is loaded in the machine. 2. Press Menu on the control panel until “Maintenance” appears on the top line of the display. The first available menu item, “Clean Drum”, displays on the bottom line.3. Press Enter. The first available menu item, “Yes” displays on the bottom line.4. Press Enter. The machine prints out a cleaning page. Toner particles on the drum surface adhere to the paper. 5. If the problem remains, repeat steps 1 through 4.6. To return to Standby mode, press Stop/Clear.
9 Maintenance 9-10 Xerox Phaser 3200MFPConsumables PartsFrom time to time, you need to replace the Print Cartridge to maintain optimum performance and to avoid print quality problems.The following items should be replaced after you have printed the specified number of pages:To purchase consumables parts, contact your Dealer or Service Agent or the Retailer where you bought your machine. We strongly recommend that these items are installed by a trained service professional, except for the print cartridge.For the print cartridge refer to Replacing the Print Cartridge on page 9-7.Replacement PartsFrom time to time, you need to replace the ADF Rubber Pad to maintain optimum performance and to avoid print quality problems and paper feed problems resulting from worn parts.The following item should be replaced after you have printed the specified number of pages:NOTE: If a ADF rubber pad is required, please contact your dealer or Xerox representative.For the ADF rubber pad refer to Replacing the ADF Rubber Pad on page 9-11.Items Yield (Average)Print Cartridge (initial) Approx. 1,500 pagesPrint Cartridge (replacement)Approx. 2,000 pagesApprox. 3,000 pagesItems Yield (Average)ADF rubber pad Approx. 20,000 pages
9 Maintenance Xerox Phaser 3200MFP 9-11Replacing the ADF Rubber PadYou can purchase an ADF rubber pad from your Service Agent or the Retailer where you bought your machine.1. Open the ADF cover.2. Remove the ADF rubber pad from the ADF, as shown.3. Install a new ADF rubber pad.4. Close the ADF cover.
9 Maintenance 9-12 Xerox Phaser 3200MFP
10 Troubleshooting Xerox Phaser 3200MFP 10-110 TroubleshootingThis chapter gives helpful information for what to do if you encounter an error.This chapter includes:• Clearing Document Jams – page 10-2• Clearing Paper Jams – page 10-4• Solving Other Problems – page 10-14
10 Troubleshooting 10-2 Xerox Phaser 3200MFPClearing Document JamsWhen a document jams while passing through the ADF (Automatic Document Feeder), “Document Jam/Remove&Reload” appears on the display.Input Misfeed1. Remove any remaining page(s) from the ADF and input tray.2. Open the ADF cover.3. Pull the document gently out of the ADF.4. Close the ADF cover. Then load the removed page(s), if any, back into the ADF.NOTE: To prevent document jams, use the document glass for thick, thin, or mixed paper-type documents.
10 Troubleshooting Xerox Phaser 3200MFP 10-3Exit Misfeed1. Remove any remaining page(s) from the ADF.2. Open the ADF cover.3. Remove the misfed documents from the document output tray4. Close the ADF cover. Then load the removed page(s), if any, back into the ADF.NOTE: Document Jam warning does not clear until paper is reloaded.
10 Troubleshooting 10-4 Xerox Phaser 3200MFPClearing Paper JamsWhen a paper jam occurs, “Paper Jam” appears on the display. Refer to the table below to locate and clear the paper jam.To avoid tearing the paper, pull out the jammed paper gently and slowly. Follow the instructions in the following sections to clear the jam. In the Tray1. Remove the jammed paper in the tray by gently pulling it straight out.If there is any resistance and the paper does not move when you pull, or if you cannot see the paper in this area, check the fuser area around the print cartridge. See In the Fuser Area or Around the Print Cartridge – page 10-5. 2. Open and close the front door to resume printing.Message Location of Jam Go toOpen Front DoorRemove PaperIn the tray or manual trayIn the fuser area or around the print cartridgepage 10-4page 10-5Open Rear CoverRemove PaperIn the paper exit area page 10-6
10 Troubleshooting Xerox Phaser 3200MFP 10-5In the Manual Tray1. Remove the jammed paper in the tray by gently pulling it straight out.If there is any resistance and the paper does not move when you pull, or if you cannot see the paper in this area, check the fuser area around the print cartridge. See In the Fuser Area or Around the Print Cartridge – page 10-5. 2. Open and close the front door to resume printing.In the Fuser Area or Around the Print CartridgeWARNING: The fuser area is hot. Take care when removing paper from the machine.1. Open the front door.2. Pull the print cartridge out, lightly pushing it down.3. If necessary, pull the manual tray out.
10 Troubleshooting 10-6 Xerox Phaser 3200MFP4. Remove the jammed paper by gently pulling it straight out.5. If necessary, push the manual tray back into the machine.6. Reinstall the print cartridge and close the front door. Printing automatically resumes.In the Paper Exit Area.1. Open and close the front door. The jammed paper automatically exits the machine.If the paper does not exit, continue to step 2.2. Gently pull the paper out of the output tray
10 Troubleshooting Xerox Phaser 3200MFP 10-73. If there is any resistance and the paper does not move when you pull, or if you cannot see the paper in the output tray, open the rear cover by pulling the tab on it.4. Remove the jammed paper by gently pulling it straight out.WARNING: It is hot inside the machine. Take care when removing paper.5. Close the rear cover.6. Open and close the front door to resume printing
10 Troubleshooting 10-8 Xerox Phaser 3200MFPTips for Avoiding Paper JamsBy selecting the correct paper types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined in Clearing Paper Jams on page 10-4.• Follow the procedures in Loading Paper on page 2-6. Ensure that the adjustable guides are positioned correctly.• Do not overload the tray. • Do not remove paper from the tray while your machine is printing.• Flex, fan, and straighten the paper before loading. • Do not use creased, damp, or highly curled paper.• Do not mix paper types in the tray.• Use only recommended print materials. Paper Specifications on page 11-6.• Ensure that the recommended print side of print materials is facing up in the tray.
10 Troubleshooting Xerox Phaser 3200MFP 10-9Clearing LCD Error MessagesDisplay Meaning Suggested SolutionsCancel?1:Yes 2:NoYour machine’s memory has become full while trying to store a document into memory.To cancel the fax job, press the 1 button to accept “Yes”. If you want to send the pages that have been successfully stored, press the 2 button to accept “No”. You should send the remaining pages later, when memory is available.Comm. Error The machine has a communication problem.Ask the sender to try again.CRU Fuse Error The print cartridge is not installed correctly.Install the print cartridge correctly. See Installing the Print Cartridge on page 2-4.Document JamRemove&ReloadThe loaded document has jammed in the ADF (Automatic Document Feeder).Clear the document jam. See Clearing Document Jams on page 10-2.Front or RearCover OpenThe front door or rear cover is not securely latched.Close the door until it locks into place.Enter Again You entered an unavailable item.Enter the correct item again.Low Heat Error There is a problem in the fuser unit.Turn power off and wait 10 seconds. Turn power on. If the problem persists, call for service.Open Heat ErrorOver HeatGroup NotAvailableYou have tried to select a group location number where only a single location number can be used, such as when adding locations for a broadcast operation.Use a speed dial number or dial a number manually using the number keypad.
10 Troubleshooting 10-10 Xerox Phaser 3200MFPIncompatible The remote machine did not have the requested feature, such as a delayed transmission.This message also occurs if the remote machine does not have enough memory space to complete the operation you are attempting.Reconfirm the remote machine’s features.Line Busy The receiving party did not answer or the line is already engaged.Try again after a few minutes.Line Error Your machine cannot connect with the remote machine or has lost contact because of a problem with the phone line.Try again. If the problem persists, wait approximately one hour for the line to clear and try again.Or, turn the ECM mode on. See ECM Mode (Error Correction Mode) on page 8-26.Load Document You have attempted to set up a copy or fax operation with no document loaded into the ADF.Load a document into the ADF and try again.LSU Error A problem has occurred in the LSU (Laser Scanning Unit).Turn power off and wait 10 seconds. Turn power on. If the problem persists, call for service.Memory Dial Full The fax jobs queue in the memory is full.Cancel unnecessary fax jobs in the memory.Memory Full The memory is full. Delete unnecessary documents and retransmit after more memory becomes available. Alternatively, split the transmission into more than one operation.No Answer The receiving fax machine has not answered after several redial attempts.Try again. Make sure that the receiving machine is operational.Display Meaning Suggested Solutions
10 Troubleshooting Xerox Phaser 3200MFP 10-11NotGAssigned The speed dial location you tried to use has no number assigned to it.The ID you entered is not assignedUDial the number manually using the number keypad or assign the number. For storing a number, see Automatic Dialing on page 8-13.Enter the correct ID. UNo PaperAdd PaperThe paper in the tray has run out.Load paper in the tray. See Loading Paper on page 2-6.Operation Not AssignedYou are doing the Add/Cancel operation, but there are no jobs waiting.Check the display to see if there are any scheduled jobs. The display should indicate them in Standby mode; for example, Delay Fax.Out of Range The current date and time you entered is not correctUEnter the correct date and timeUOpen Front DoorRemove PaperPaper has jammed in the feeding area of the trayPaper has jammed in the fuser area or around the print cartridge.Clear the jam. See In the Tray on page 10-4.Clear the jam. See In the Fuser Area or Around the Print Cartridge on page 10-5.Open Rear Cover Remove paperPaper has jammed in the paper exit area.Clear the jam. See In the Paper Exit Area. on page 10-6.Power Failure Power has turned off then on and the machine’s memory has not been saved.The job which you were trying to do before the power failure must be completely re-done.Remove Documents from ADFThe Favorite Copy button is set to Clone, Autofit, ID Card Copy or Poster and you press the button.The Clone, Autofit, ID Card Copy or Poster feature does not work with ADF. Remove the documents in the ADF.Retry Redial? The machine is waiting for a specified time interval to redial a previously busy station.You can press Enter to immediately redial, or Stop/Clear to cancel the redial operation.Scanner Locked The scanner module is locked.Unplug the power cord and plug it back in.Display Meaning Suggested Solutions
10 Troubleshooting 10-12 Xerox Phaser 3200MFPStop Pressed The Stop/Clear button has been pressed during a copy or fax operation.Try again.Toner Empty The print cartridge has run out. Replace the print cartridge with a new one. See Replacing the Print Cartridge on page 9-7.Note: A used cartridge will not reset this message.Toner Low The toner is almost empty.Take out the print cartridge and gently shake it. By doing this, you can temporarily re-establish printing operations. See Redistributing Print Cartridge Toner on page 9-6.Hsync Error There is a serious problem in your machine.Turn the machine off and back on. If the problem persists, please call for service.Scan Stopped The Stop/Clear button has been pressed during a network scanning job.Try again.Aborting.. Scan to email job is aborted by pressing Stop/Clear button.Try again.Send Error (SMTP) There is a problem in SMTP.Change to the available server.SMTP Server CONN. FailureSend Error (DNS) There is a problem in DNS.Configure the DNS setting.Authentication FailureInvalid SMTP acconut or password entered by the user.Enter the correct acconut or password.Invalid SMTP AccountInvalid account is entered.Enter the correct acconut.Authentication RequiredThere is a problem in SMTP authentication.Configure the authentication setting.Send Stopped The Stop/Clear button has been pressed during a sending mail.Try again.Display Meaning Suggested Solutions
10 Troubleshooting Xerox Phaser 3200MFP 10-13Toner cartridge-related messagesDisplay Meaning Suggested SolutionsInstall Toner A toner cartridge is not installed.Install a toner cartridge.Invalid Toner The toner cartridge you have installed in not for your machine.Install a Xerox-genuine toner cartridge, designed for your machine.NonGenuine TonerReplace TonerThe toner cartridge installed is not a genuine cartridge.Install the genuine toner cartridge.Replace Toner The toner in the cartridge has run out.This message appears when you turned off the Toner Empty Replace Toner message.Install a new genuine toner cartridge.You can keep printing but the quality cannot be guaranteed, and the product support is no longer provided.Toner EmptyReplace TonerThe toner in the cartridge has run out.Install a new genuine toner cartridge. You can keep printing but the quality cannot be guaranteed, and the product support is no longer provided. You can configure not to see the Toner Empty Replace Toner message.Toner ExhaustedReplace TonerThe lifespan of the toner cartridge is reached.Install the genuine toner cartridge.Toner Low The toner cartridge is almost empty.Take out the toner cartridge and thoroughly shake it. By doing this, you can temporarily reestablish printing operations.
10 Troubleshooting 10-14 Xerox Phaser 3200MFPSolving Other ProblemsThe following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, please call for service.Paper Feeding ProblemsCondition Suggested solutionsPaper is jammed during printing.Clear the paper jam. See Clearing Paper Jams on page 10-4.Paper sticks together. Ensure that there is not too much paper in the tray. The tray can hold up to 250 sheets of paper, depending on the thickness of your paper.Make sure that you are using the correct type of paper. See Paper Specifications on page 11-6.Remove paper from the tray and flex or fan the paper.Humid conditions may cause some paper to stick together.Multiple sheets of paper do not feed.Different types of paper may be stacked in the tray. Load paper of only one type, size, and weight.If multiple sheets have caused a paper jam, clear the paper jam. See Clearing Paper Jams on page 10-4.Paper does not feed into the machine.Remove any obstructions inside the machine.Paper has not been loaded correctly. Remove paper from the tray and reload it correctly.There is too much paper in the tray. Remove excess paper from the tray.The paper is too thick. Use only paper that meets the specifications required by the machine. See Paper Specifications on page 11-6.The paper keeps jamming.There is too much paper in the tray. Remove excess paper from the tray. If you are printing on special materials, use one sheet of paper at a time.An incorrect type of paper is being used. Use only paper that meets the specifications required by the machine. See Paper Specifications on page 11-6.There may be debris inside the machine. Open the front door and remove the debris.Transparencies stick together in the paper exit.Use only transparencies specifically designed for laser printers. Remove each transparency as it exits from the machine.Envelopes skew or fail to feed correctly.Ensure that the paper guides are against both sides of the envelope.
10 Troubleshooting Xerox Phaser 3200MFP 10-15Printing ProblemsCondition Possible cause Suggested solutionsThe machine does not print.The machine is not receiving power.Check the power cord connections. Check the power switch and the power source.The machine is not selected as the default printer.Select your printer as your default printer in your Windows.Check the machine for the following:The front door is not closed.Paper is jammed.No paper is loaded.The print cartridge is not installed.After locating the problem, clear it.Close the door.Clear the paper jam. See Clearing Paper Jams on page 10-4.Load paper. See Loading Paper on page 4-5.Install the print cartridge. See Installing the Print Cartridge on page 2-4.If a printer system error occurs, contact your service representative.The connection cable between the computer and the machine is not connected properly.Disconnect the printer cable and reconnect it.The connection cable between the computer and the machine is defective.If possible, attach the cable to another computer that is working properly and print a job. You can also try using a different printer cable.The port setting is incorrect.Check the Windows printer setting to make sure that the print job is sent to the correct port, for example, LPT1. If the computer has more than one port, make sure that the machine is attached to the correct one.The machine may be configured incorrectly. Check the printer properties to ensure that all of the print settings are correct. The printer driver may be incorrectly installed.Repair the printer software. For details, refer to Printing chapter on page 6-1.The machine is malfunctioning.Check the display message on the control panel to see if the machine is indicating a system error.
10 Troubleshooting 10-16 Xerox Phaser 3200MFPThe machine selects print materials from the wrong paper source.The paper source selection in the printer properties may be incorrect.For many software applications, the paper source selection is found under the Paper tab within the printer properties. Select the correct paper source. For details, refer to Printing chapter on page 6-1.A print job is extremely slow.The job may be very complex.Reduce the complexity of the page or adjust the print quality settings.The maximum print speed of your machine is 20 PPM for Letter and A4 sized paper.If you are using Windows 98/Me, the Spooling Setting may be set incorrectly. From the Start menu, choose Settings and Printers. Right-click the your printer icon, choose Properties, click the Details tab, and then choose the Spool Settings button. Select the desired spool setting.Half the page is blank.The page orientation setting may be incorrect.Change the page orientation in your application. For details, refer to Printing chapter on page 6-1.The paper size and the paper size settings do not match.Ensure that the paper size in the printer driver settings matches the paper in the tray.Or, ensure that the paper size in the printer driver settings matches the paper selection in the software application settings you use.The machine prints, but the text is wrong, garbled, or incomplete.The printer cable is loose or defective.Disconnect the printer cable and reconnect. Try a print job that you have already printed successfully. If possible, attach the cable and the machine to another computer and try a print job that you know works. Finally, try a new printer cable.The wrong printer driver was selected.Check the application’s printer selection menu to ensure that your machine is selected.The software application is malfunctioning.Try printing a job from another application.The operating system is malfunctioning.Exit Windows and reboot the computer. Turn the machine off and then back on again.Condition Possible cause Suggested solutions
10 Troubleshooting Xerox Phaser 3200MFP 10-17Pages print, but are blank.The print cartridge is defective or out of toner.Redistribute the toner, if necessary. See Redistributing Print Cartridge Toner on page 9-6.If necessary, replace the print cartridge.The file may have blank pages.Check the file to ensure that it does not contain blank pages.Some parts, such as the controller or the board, may be defective.Contact a service representative.The illustrations print incorrectly in Adobe Illustrator.The setting in the software application is wrong.Select Download as Bitmap in the TrueType Options window of the graphic properties and print the document again.The printer does not print PDF file correctly. Some parts of graphics, text or illustrations are missing.Incompatibility between the PDF file and the Acrobat products.Printing the PDF file as an image may solve this problem. Turn on Print as Image from the Acrobat printing options.Note: It will take longer to print when you print a PDF file as an image.Condition Possible cause Suggested solutions
10 Troubleshooting 10-18 Xerox Phaser 3200MFPPrinting Quality ProblemsIf the inside of the machine is dirty or paper has been loaded improperly, you may notice a reduction in print quality. See the table below to clear the problem. Condition Suggested solutionsLight or faded printIf a vertical white streak or faded area appears on the page:The toner supply is low. You may be able to temporarily extend the print cartridge life. Redistributing Print Cartridge Toner on page 9-6 If this does not improve the print quality, install a new print cartridge.The paper may not meet paper specifications; for example, the paper is too moist or too rough. Paper Specifications on page 11-6.If the entire page is light, the print resolution setting is too low. Adjust the print resolution. For details, see Printing on page 6-1.A combination of faded or smeared defects may indicate that the print cartridge needs cleaning. Cleaning the Drum on page 9-9.The surface of the LSU part inside the machine may be dirty. Clean the LSU (Cleaning the Inside on page 9-3).Contact a service representative.Toner specksThe paper may not meet specifications; for example, the paper is too moist or too rough. Paper Specifications on page 11-6.Parts of the machine may have toner on them. If defects occur, the problem will likely correct itself after running five (5) blank sheets.The transfer roller may be dirty. Clean the inside of your machine. Cleaning the Inside on page 9-3.The paper path may need cleaning. Cleaning the Drum on page 9-9.DropoutsIf faded areas, generally rounded, occur randomly on the page:A single sheet of paper may be defective. Try reprinting the job.The moisture content of the paper is uneven or the paper has moist spots on its surface. Try a different brand of paper. Paper Specifications on page 11-6.The paper lot is bad. The manufacturing processes can cause some areas to reject toner. Try a different kind or brand of paper.The print cartridge may be defective. Vertical repetitive defects on page 10-19.If these steps do not correct the problem, contact a service representative.AaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCc
10 Troubleshooting Xerox Phaser 3200MFP 10-19Vertical linesIf black vertical streaks appear on the page:The drum inside the print cartridge has probably been scratched. Remove the print cartridge and install a new one. Replacing the Print Cartridge on page 9-7.If white vertical streaks appear on the page:The surface of the LSU part inside the machine may be dirty. Clean the LSU (Cleaning the Inside on page 9-3).Contact a service representative.Gray backgroundIf the amount of background shading becomes unacceptable:Change to a lighter weight paper. Paper Specifications on page 11-6.Check the machine’s environment: very dry (low humidity) or high humidity (higher than 80% RH) conditions can increase the amount of background shading.Remove the old print cartridge and install a new one. Replacing the Print Cartridge on page 9-7.Toner smearClean the inside of the machine. Cleaning the Inside on page 9-3.Check the paper type and quality. Paper Specifications on page 11-6.Parts of the machine may have toner on them. If defects occur, the problem will likely correct itself after running five (5) blank sheets.Remove the print cartridge and install a new one. Replacing the Print Cartridge on page 9-7.Vertical repetitive defectsIf marks repeatedly appear on the printed side of the page at even intervals:The print cartridge may be damaged. If a repetitive mark occurs on the page, print a cleaning sheet several times to clean the cartridge; Cleaning the Drum on page 9-9. After the printout, if you still have the same problems, remove the print cartridge and install a new one. Replacing the Print Cartridge on page 9-7.Parts of the machine may have toner on them. If defects occur, the problem will likely correct itself after running five (5) blank sheets.The fusing assembly may be damaged. Contact a service representative.If you use inferior quality paper; Cleaning the Drum on page 9-9.Condition Suggested solutionsAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCcAaBbCc
10 Troubleshooting 10-20 Xerox Phaser 3200MFPBackground scatterBackground scatter results from bits of toner randomly distributed on the printed page. The paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that the paper does not absorb too much moisture.If background scatter occurs on an envelope, change the printing layout to avoid printing over areas that have overlapping seams on the reverse side. Printing on seams can cause problems.If background scatter covers the entire surface area of a printed page, adjust the print resolution through your software application or the printer properties.Misformed charactersIf characters are improperly formed and producing hollow images, the paper stock may be too slick. Try a different paper. Paper Specifications on page 11-6.If characters are improperly formed and producing a wavy effect, the scanner unit may need service. For service, contact a service representative.Page skewEnsure that the paper is loaded properly.Check the paper type and quality. Paper Specifications on page 11-6.Ensure that the paper or other material is loaded correctly and the guides are not too tight or too loose against the paper stack.Curl or waveEnsure that the paper is loaded properly.Check the paper type and quality. Both high temperature and humidity can cause paper curl. Paper Specifications on page 11-6.Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.Wrinkles or creasesEnsure that the paper is loaded properly.Check the paper type and quality. Paper Specifications on page 11-6.Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.Condition Suggested solutionsAAaBbCcAaBbCcAaBbCcAaBbCcAaBbCc
10 Troubleshooting Xerox Phaser 3200MFP 10-21Back of printouts are dirtyCheck for leaking toner. Clean the inside of the machine. Cleaning the Inside on page 9-3.Parts of the machine may have toner on them. If defects occur, the problem will likely correct itself after running five (5) blank sheets.Black pagesThe print cartridge may not be installed properly. Remove the cartridge and re-insert it.The print cartridge may be defective and need replacing. Remove the print cartridge and install a new one. Replacing the Print Cartridge on page 9-7.The machine may require repair. Contact a service representative.Loose tonerClean the inside of the machine. Cleaning the Inside on page 9-3.Check the paper type and quality. Paper Specifications on page 11-6.Parts of the machine may have toner on them. If defects occur, the problem will likely correct itself after running five (5) blank sheets.Remove the print cartridge and install a new one. Replacing the Print Cartridge on page 9-7If the problem persists, the machine may require repair. Contact a service representative.Character VoidsCharacter voids are white areas within parts of characters that should be solid black:If you are using transparencies, try another type of transparency. Because of the composition of transparencies, some character voids are normal. You may be printing on the wrong surface of the paper. Remove the paper and turn it around. The paper may not meet paper specifications. Paper Specifications on page 11-6.Horizontal stripesIf horizontally aligned black streaks or smears appear:The print cartridge may be installed improperly. Remove the cartridge and re-insert it.The print cartridge may be defective. Remove the print cartridge and install a new one. Replacing the Print Cartridge on page 9-7.If the problem persists, the machine may require repair. Contact a service representative.CurlIf the printed paper is curled or paper does not feed into the machine:Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.Condition Suggested solutionsAAAaBbCcAaBbCcAaBbCcAaBbCcAaBbCc
10 Troubleshooting 10-22 Xerox Phaser 3200MFPCopying ProblemsCondition Suggested solutionsCopies are too light or too dark.Use the Lighten/Darken button to darken or lighten the background of the copies.Smears, lines, marks, or spots appears on copies.If defects are on the original, press the Lighten/Darken button to lighten the background of your copies.If no defects are on the original, clean the scan unit. See Cleaning the Scan Unit on page 9-5.Copy image is skewed. Ensure that the original is face down on the document glass or face up in the ADF (Automatic Document Feeder).Check that the copy paper is loaded correctly.Blank copies print out. Ensure that the original is face down on the document glass or face up in the ADF.Image rubs off the copy easily.Replace the paper in the tray with paper from a new package.In high humidity areas, do not leave paper in the machine for extended periods of time.Frequent copy paper jams occur.Fan the stack of paper, then turn it over in the tray. Replace the paper in the tray with a fresh supply. Check/adjust the paper guides, if necessary.Ensure that the paper is the proper paper weight. 20 lb (75 g/m2) paper is recommended.Check for copy paper or pieces of copy paper remaining in the machine after a paper jam has been cleared.Print cartridge produces fewer copies than expected before running out of toner.Your originals may contain pictures, solids, or heavy lines. For example, your originals may be forms, newsletters, books, or other documents that use more toner. The machine may be turned on and off frequently. The document cover may be left open while copies are being made.
10 Troubleshooting Xerox Phaser 3200MFP 10-23Scanning ProblemsNetwork Scan Problems (Phaser 3200MFP/N Only)Condition Suggested solutionsThe scanner does not work.Make sure that you place the document to be scanned face down on the document glass, or face up in the Automatic Document Feeder.There may not be enough available memory to hold the document you want to scan. Try the Prescan function to see if that works. Try lowering the scan resolution rate.Check that the USB or parallel cable is connected properly.Make sure that the USB or parallel cable is not defective. Switch the cable with a known good cable. If necessary, replace the cable.Check that the scanner is configured correctly. Check scan setting to make certain that the scanner job is being sent to the correct port.The unit scans very slowly.Check if the machine is printing received data. If so, scan the document after the received data has been printed.Graphics are scanned more slowly than text.Communication speed slows in scan mode because of the large amount of memory required to analyze and reproduce the scanned image. Set your computer to the ECP printer mode through BIOS setting. It will help to increase the speed. For details about how to set BIOS, refer to your computer User Guide.Condition Suggested solutionsI cannot find a scanned image file. You can check the scanned file’s destination in the Advanced page in the Network Scan program’s Properties screen. I cannot find the scanned image file after scanning.• Check if the scanned file’s application is on your computer.•Check Send image immediately to the specified folder using an associated default application in the Advanced page in the Network Scan program’s Properties screen to open the scanned image immediately after scanning. I forgot my ID and PIN.Check your ID and PIN in the Server page in the Network Scan program’s Properties screen. I cannot view the Help file. To view the Help file, you need to have Internet Explorer 4 service pack 2 or above. I cannot use the Xerox Network Scan ManagerCheck your operating system. Supporting operating systems are Windows 98/Me/2000/XP(32/64bit)/2003(32/64bit)/Vista.
10 Troubleshooting 10-24 Xerox Phaser 3200MFPFax ProblemsCondition Suggested solutionsThe machine is not working, there is no display and the buttons are not working.Turn the power off and unplug the power cord. Plug the power cord in and turn the power on. Ensure that there is power to the electrical outlet.No dial tone sounds. Check that the phone line is connected properly.Check that the phone socket in the wall is working by plugging in another phone.The numbers stored in memory do not dial correctly.Make sure that the numbers are stored in memory correctly. Print a Phonebook list, referring to Address Book List on page 8-23.The document does not feed into the machine.Make sure that the document is not wrinkled and you are putting it in correctly. Check that the document is the right size, not too thick or thin. Make sure that the ADF (Automatic Document Feeder) cover is firmly closed.Faxes are not received automatically.Fax mode should be selected. Make sure that there is paper in the tray.Check to see if the display shows “Memory Full”.The machine does not send.Make sure that the document is loaded in the ADF or on the document glass. “TX” should show up on the display. Check the fax machine you are sending to, to see if it can receive your fax.The incoming fax has blank spaces or is of poor-quality.The fax machine sending you the fax may be faulty. A noisy phone line can cause line errors. Check your machine by making a copy. The print cartridge may be empty. Replace the print cartridge, referring to Replacing the Print Cartridge on page 9-7.Some of the words on an incoming fax are stretched.The fax machine sending you the fax had a temporary document jam. There are lines on the documents you send.Check your scanning glass for marks and clean it. See Cleaning the Scan Unit on page 9-5.The machine dials a number, but a connection with the other fax machine fails.The other fax machine may be turned off, out of paper, or cannot answer incoming calls. Contact the other machine operator to resolve the problem.Documents are not stored in memory. There may not be enough memory to store the document. If the display shows a “Memory Full” message, delete from memory any documents you no longer need and then try again to store the document.
10 Troubleshooting Xerox Phaser 3200MFP 10-25Common Windows ProblemsNOTE: Refer to Microsoft Windows 98/Me/2000/XP(32/64bit)/2003(32/64bit)/Vista User’s Guide that came with your PC for further information on Windows error messages.Blank areas appear at the bottom of each page or on other pages, with a small strip of text at the top.You may have chosen the wrong paper settings in the user option setting. For details about paper settings, see Selecting Print Materials on page 4-2.Condition Suggested solutions“File in Use” message appears during installation.Exit all software applications. Remove all software from the StartUp Group, then restart Windows. Reinstall the printer driver.“Error Writing to LPTx” message appears.• Ensure that the cables are connected correctly, and that the machine is switched on.• If bi-directional communication is not turned on in the driver, it will also cause this message.“General Protection Fault”, “Exception OE”, “Spool32”, or “Illegal Operation” messages appear.Close all other applications, reboot Windows and try printing again.“Fail To Print”, “A printer timeout error occurred.” messages appear.These messages may appear during printing. Just keep waiting until the machine finishes printing. If the message appears in standby mode or after printing has been completed, check the connection and/or whether an error has occurred.“File in Use” message appears during installation.Exit all software applications. Remove all software from the StartUp Group, then restart Windows. Reinstall the printer driver.Condition Suggested solutions
10 Troubleshooting 10-26 Xerox Phaser 3200MFPCommon PostScript Problems (Phaser 3200MFP/N Only)The following situations are PS language specific and may occur when several printer languages are being used.NOTE: To receive a printed or screen-displayed message when PostScript errors occur, open the Print Options window and click the desired selection next to the PostScript errors sectionCondition Suggested solutionsPostScript file cannot be printed.The PostScript driver may not be installed correctly.• Install the PostScript driver.• Print a configuration page and verify that the PS version is available for printing.• If the problem persists, contact a service representative.“Limit Check Error” message appears.The print job was too complex.You might need to reduce the complexity of the page or install more memory.A PostScript error page prints.The print job may not be PostScript.Make sure that the print job is a PostScript job. Check to see whether the software application expected a setup or PostScript header file to be sent to the machine.When print a document in Macintosh with Acrobat Reader 6.0 or higher, colors print incorrectly.The resolution setting in the printer driver may not be matched with that in Acrobat Reader.Make sure that the resolution setting in your printer driver matches that in Acrobat Reader.
10 Troubleshooting Xerox Phaser 3200MFP 10-27Common Linux ProblemsProblem Possible Cause and SolutionThe machine does not print.• Check if the printer driver is installed in your system. Open Unified Driver configurator and switch to the Printers tab in Printers configuration window to look at the list of available printers. Make sure that your machine is displayed on the list. If not, please, invoke Add new printer wizard to set up your device.• Check if the printer has started. Open Printers configuration and select your machine on the printers list. Look at the description in the Selected printer pane. If its status contains “(stopped)” string, please, press the Start button. After that normal operation of the printer should be restored. The “stopped” status might be activated when some problems in printing occurred. For instance, this could be an attempt to print a document when a port is claimed by a scanning application.• Check if the port is not busy. Since functional components of MFP (printer and scanner) share the same I/O interface (port), the situation of simultaneous access of different “consumer” applications to the same port are possible. To avoid possible conflicts, only one of them at a time is allowed to gain control over the device. The other “consumer” will encounter “device busy” response. You should open ports configuration and select the port assigned to your printer. In the Selected port pane you can see if the port is occupied by some other application. If this is the case, you should wait for completion of the current job or should press Release port button, if you are sure that the present owner is not functioning properly.• Check if your application has special print option such as “-oraw”. If “-oraw” is specified in the command line parameter then remove it to print properly. For Gimp front-end, select “print” -> “Setup printer” and edit command line parameter in the command item.
10 Troubleshooting 10-28 Xerox Phaser 3200MFPThe machine does not appear on the scanners list.• Check if your machine is attached to your computer. Make sure that it is connected properly via the USB port and is turned on.• Check if the scanner driver for your machine is installed in your system. Open Unified Driver configurator, switch to Scanners configuration, then press Drivers. Make sure that driver with a name corresponding to your machine's name is listed in the window. Check if the port is not busy. Since functional components of MFP (printer and scanner) share the same I/O interface (port), the situation of simultaneous access of different “consumer” application to the same port is possible. To avoid possible conflicts, only one of them at a time is allowed to gain control over the device. The other “consumer” will encounter “device busy” response. This can usually happen while starting scan procedure, and appropriate message box appears.• To identify the source of the problem, you should open ports configuration and select the port assigned to your scanner. port's symbol /dev/mfp0 corresponds to LP:0 designation displayed in the scanners’ options, /dev/mfp1 relates to LP:1 and so on. USB ports start at /dev/mfp4, so scanner on USB:0 relates to /dev/mfp4 respectively and so forth sequentially. In the Selected port pane you can see if the port is occupied by some other application. If this is the case, you should wait for completion of the current job or you should press Release port button, if you are sure that the present port's owner is not functioning properly.Problem Possible Cause and Solution
10 Troubleshooting Xerox Phaser 3200MFP 10-29The machine does not scan.• Check if a document is loaded into the machine.• Check if your machine is connected to the computer. Make sure if it is connected properly if an I/O error is reported while scanning.• Check if the port is not busy. Since functional components of MFP (printer and scanner) share the same I/O interface (port), the situation of simultaneous access of different “consumer” application to the same port is possible. To avoid possible conflicts, only one of them at a time is allowed to gain control over the device. The other “consumer” will encounter “device busy” response. This can usually happen while starting scan procedure, and appropriate message box will be displayed.To identify the source of the problem, you should open ports configuration and select the port assigned to your scanner. port’s symbol /dev/mfp0 corresponds to LP:0 designation displayed in the scanners’ options, /dev/mfp1 relates to LP:1 and so on. USB ports start at /dev/mfp4, so scanner on USB:0 relates to /dev/mfp4 respectively and so forth sequentially. In the Selected port pane you can see if the port is occupied by some other application. If this is the case, you should wait for completion of the current job or should press the Release port button, if you are sure that the present port’s owner is not functioning properly.I cannot scan via Gimp Front-end.• Check if Gimp Front-end has “Xsane: Device dialog.” on the “Acquire” menu. If not, you should install Xsane plug-in for Gimp on the your computer. You can find Xsane plug-in package for Gimp on Linux distribution CD or Gimp home page. For the detail information, refer to the Help for Linux distribution CD or Gimp Front-end application. If you wish to use other kind of scan application, refer to the Help for application.I encounter error “Cannot open port device file” when printing a document.Please avoid changing the print job parameters (via LPR GUI, for example) while a print job is in progress. Known versions of CUPS server break the print job whenever print options are changed and then try to restart the job from the beginning. Since Unified Linux Driver locks port while printing, the abrupt termination of the driver keeps the port locked and therefore unavailable for subsequent print jobs. If this situation occurred, please, try to release the port. When printing a document over the network in SuSE 9.2, the machine does not print.The CUPS (Common Unix Printing System) version distributed with SuSE Linux 9.2 (cups-1.1.21) has a problem with ipp (Internet Printing Protocol) printing. Use the socket printing instead of ipp or install later version of CUPS (cups-1.1.22 or higher).Problem Possible Cause and Solution
10 Troubleshooting 10-30 Xerox Phaser 3200MFPCommon Macintosh Problems (Phaser 3200MFP/N Only)Problems in Printer Setup UtilityProblem Possible Cause and SolutionThe printer does not print PDF file correctly. Some parts of graphics, text or illustrations are missing.Incompatibility between the PDF file and the Acrobat products:Printing the PDF file as an image may solve this problem. Turn on Print as Image from the Acrobat printing options.Note: It will take longer to print when you print a PDF file as an image.The document has printed, but the print job has not disappeared from the spooler in Mac OS 10.3.2.Update your Mac OS to OS 10.3.3. or higher.Some letters are not displayed normally during the Cover page printing.This problem is caused because Mac OS can not create the font during the Cover page printing. English alphabet and numbers are displayed normally at the Cover page.
11 Specifications Xerox Phaser 3200MFP 11-111 SpecificationsThis chapter includes:• General Specifications – page 11-2• Scanner and Copier Specifications – page 11-3• Printer Specifications – page 11-4• Facsimile Specifications – page 11-5• Paper Specifications – page 11-6
11 Specifications 11-2 Xerox Phaser 3200MFPGeneral SpecificationsItem DescriptionModel Phaser 3200MFP/B, Phaser 3200MFP/NAutomatic document feederUp to 30 sheets (20 lb, 75 g/m2)ADF document size Width: 5.6 to 8.5 inches (142 to 216 mm)Length: 5.8 to 14 inches (148 to 356 mm)Paper input capacity Paper Tray: 250 multi-pages for plain paper (20 lb, 75 g/m2)Manual Tray: 1 sheet of paper(16 to 40 lb, 60 to 165 g/m2)Paper output capacity 100 sheetsPaper type Plain paper, Transparencies, Labels, Card stock, EnvelopesConsumables 1-piece print cartridge systemPower requirements 110 - 127 VAC, 50/60 Hz, 5.5 A220 - 240 VAC, 50/60 Hz, 3 APower consumption Sleep mode: Under 12 WAverage: 400 WNoiseaa.Sound Pressure Level, ISO7779Standby mode: Less than 35 dBAWarm up: Less than 49 dBACopying: Less than 55 dBAPrinting: Less than 53 dBAWarm-up time Less than 20 secondsOperating conditions Temperature: 50 oF to 89 oF (10 oC to 32 oC)Humidity: 20 % to 80 % RHLCD 16 characters x 2 linesPrint Cartridge lifebb.The number of pages may be affected by operating environment, printing interval, media type, and media size.2,000/3,000 pages (for starter, 1,500 pages) @ ISO 19752 5 % coverageSET dimension (W x D x H)17.2 x 14.7x 15.2 in. (438 x 374 x 387 mm)Weight(including consumables)24.7 lb (11.2Kg)Package weight Paper: 2.9 lb (1.3 Kg)Plastic: 1.1 lb (0.5 Kg)Duty cycle (Monthly) Print: Up to 10,000 pages
11 Specifications Xerox Phaser 3200MFP 11-3Scanner and Copier SpecificationsItem DescriptionCompatibility TWAIN standard / WIA standardScanning method ADF and Flat-bed CIS (Contact Image Sensor) moduleResolution Optical: 600 x 600 dpi (Mono and color)Enhanced: 4,800 x 4,800 dpi Effective scanning length Platen: 11.7 inches (297 mm)ADF: 14 inches (356 mm)Effective scanning width Max. 8.2 inches (208 mm)Color bit depth 24 bitMono bit depth 1 bit for Black & White mode8 bit for Gray modeCopy speedaa.Copy Speed is based on Single Document Multiple Copy.Up to 24 ppm in Letter, A4First copy out time Standby mode: 10 secondsCopy resolution Scan: 600 x 300 (Text, Text/Photo)600 x 600 (Photo using Platen)600 x 300 (Photo using ADF)Print: 600 x 600 (Text, Text/Photo, Photo)Zoom rate Platen: 25 ~ 400 %ADF: 25 ~ 100 %Multiple copies 1-99 pagesGray scale 256 levels
11 Specifications 11-4 Xerox Phaser 3200MFPPrinter SpecificationsItem DescriptionPrinting method Laser Beam PrintingPrinting speedaa.Print speed will be affected by operating system used, computing performance, application software, connecting method, media type, media size, and job complexity.Up to 24 ppm in Letter, A4First print out time Standby mode: 10 secondsPrinter resolution Up to 1,200 x 1,200 dpi effective outputEmulation PCL 6, PS 3 (Phaser 3200MFP/N only)OS Compatibility Windows 98/Me/2000/XP(32/64bit)/2003(32/64bit)/Vista, Various Linux OS (USB only), Macintosh 10.3 ~ 10.4 (Phaser 3200MFP/N only)Memory 64 MB (Non-extendable)Interface High Speed USB 2.0Ethernet 10/100 Base TX (Phaser 3200MFP/N only)
11 Specifications Xerox Phaser 3200MFP 11-5Facsimile Specifications Item DescriptionCompatibility ITU-T Group 3Applicable lineaa.DSL, Voice Over IP and Digitac converters (convert digital to analogue) are not supported applications. Public Switched Telephone Network (PSTN) or behind PABXData coding MH/MR/MMR (ECM Mode)/JBIG/JPEG/ECM( Error Correction Mode)Modem speed 33.6 KbpsTransmission speed Approx. 3 seconds/page* Transmission time applies to memory transmission of text data with ECM compression using only ITU-T No.1 Chart.Maximum document length Platen: 11.7 in. (297 mm)ADF: 14 in. (356 mm)Paper size Letter, A4, Legal, Folio, Executive, B5Resolution Standard: 203 x 98 dpiFine: 203 x 196 dpiSuper Fine: 300 x 300 dpiPhoto: 203 x 196 dpiColor: 200 x 200 dpiMemory 4 MB Halftone 256 levelsAuto dialer Group dialing (up to 200 numbers)
11 Specifications 11-6 Xerox Phaser 3200MFPPaper SpecificationsOverviewYour machine accepts a variety of print materials, such as cut-sheet paper (including up to 100% recycled fiber content paper), envelopes, labels, transparencies and custom-size paper. Properties, such as weight, composition, grain and moisture content, are important factors affecting the machine’s performance and the output quality. Paper that does not meet the guidelines outlined in this User Guide can cause the following problems:• Poor print quality• Increased paper jams• Premature wear on the machine.NOTE: • Some paper may meet all of the guidelines in this guide and still not produce satisfactory results. This may be the result of improper handling, unacceptable temperature and humidity levels, or other variables over which Xerox has no control.• Before purchasing large quantities of paper, make sure the paper meets the requirements specified in this User Guide. CAUTION: Using paper that does not meet these specifications may cause problems, requiring repairs. These repairs are not covered by the Xerox warranty or service agreements.
11 Specifications Xerox Phaser 3200MFP 11-7Supported Sizes of PaperPaper DimensionsaWeight CapacitybLetter 8.5 x 11 inches (216 x 279 mm)16 to 24 lb (60 to 90 g/m2) for the tray with multi-pages feeding16 to 43 lb (60 to 165 g/m2) for the tray with single page feeding and the manual tray250 sheets of 20 lb (75 g/m2) paper for the tray1 sheet of paper for the tray or manual trayA4 8.3 x 11.7 in. (210 x 297 mm)Executive 7.3 x 10.5 inches (184 x 267 mm)Legal 8.5 x 14 inches (216 x 356 mm)A5 5.8 x 8.2 inches (148 x 210 mm)A6 4.1 x 5.8 inches(105 x 148 mm)ISO B5 6.9 x 9.8 inches(176 x 250 mm)JIS B5 7.2 x 10.1 inches(182 x 257 mm)Folio 8.5 x 13.5 inches(216 x 330 mm)Oficio 8.5 x 13 inches(216 x 343 mm)Minimum size (custom)3 x 5 inches(76 x 127 mm)16 to 43 lb (60 to 165 g/m2) for the tray with single page feeding and the manual tray1 sheet for the manual trayMaximum size (custom)8.5 x 14 inches(216 x 356 mm)Transparency Same minimum and maximum paper sizes as listed above.37 to 39 lb (138 to 146 g/m2)1 sheet for the manual trayLabels 32 to 40 lb (120 to 150 g/m2)1 sheet for the manual trayCards 16 to 43 lb (90 to 165 g/m2)1 sheet for the manual tray
11 Specifications 11-8 Xerox Phaser 3200MFPNOTE: You may experience jams when using print materials with a length of less than 5 inches (127 mm). For optimum performance, ensure that you are storing and handling the paper correctly. Please refer to Paper Storage Environment on page 11-10..Guidelines for Using PaperFor the best result, use conventional 20 lb (75 g/m2) paper. Ensure that the paper is of good quality, and free of cuts, nicks, tears, spots, loose particles, dust, wrinkles, voids, and curled or bent edges.If you are unsure of what type of paper you are loading, such as bond or recycled paper, check the label on the package.The following problems may cause print quality deviations, jamming or even damage to the machine:Envelope B5 6.93 x 9.84 inches (176 x 250 mm) 20 to 24 lb (75 to 90 g/m2)1 sheet for the manual trayEnvelope Monarch 3.88 x 7.5 inches (98.4 x 190.5 mm) Envelope COM-10 4.12 x 9.5 inches (105 x 241 mm) Envelope DL 4.33 x 8.66 inches (110 x 220 mm)Envelope C5 6.38 x 9.02 inches (162 x 229 mm) Envelope C6 4.49 x 6.38 inches (114 x 162 mm) a.The machine supports a wide range of media sizes. See Paper Type, Input Sources, and Capacities on page 4-2.b.Capacity may differ depending on media weight, thickness, and environmental conditions.Paper DimensionsaWeight CapacitybSymptom Problem with Paper SolutionPoor print quality or toner adhesion, problems with feedingToo moist, too rough, too smooth or embossed; faulty paper lotTry another kind of paper, between 100 ~ 400 Sheffield, 4 ~ 5 % moisture content.Dropout, jamming, curl Stored improperly Store paper flat in its moisture-proof wrapping.Increased gray background shading/printer wearToo heavy Use lighter paper.
11 Specifications Xerox Phaser 3200MFP 11-9NOTE: • Do not use letterhead paper printed with low-temperature inks, such as those used in some types of thermography.• Do not use raised or embossed letterhead.• The machine uses heat and pressure to fuse toner to the paper. Make sure that any colored paper or preprinted forms use inks that are compatible with this fusing temperature (392 °F or 200 °C for 0.1 second).Paper SpecificationsExcessive curl problems with feedingToo moist, wrong grain direction or short-grain constructionUse long-grain paper.Jamming, damage to machineCutouts or perforations Do not use paper with cutouts or perforations.Problems with feeding Ragged edges Use good quality paper.Symptom Problem with Paper SolutionCategory SpecificationsAcid content 5.5 pH or lowerCaliper 3.0 ~ 7.0 mils (0.094 ~ 0.18 mm)Curl in ream Flat within 0.02 in. (5 mm)Cut edge conditions Cut with sharp blades with no visible fray.Fusing compatibilityMust not scorch, melt, offset or release hazardous emissions when heated to 392 °F(200 °C) for 0.1 second.Grain Long grainMoisture content 4 % ~ 6 % by weightSmoothness 100 ~ 400 Sheffield
11 Specifications 11-10 Xerox Phaser 3200MFPPaper Output CapacityPaper Storage EnvironmentPaper storage environmental conditions directly affect the feed operation.Ideally, the machine and paper storage environment should be at or near room temperature, and not too dry or humid. Remember that paper is hygroscopic; it absorbs and loses moisture rapidly.Heat works with humidity to damage paper. Heat causes the moisture in paper to evaporate, while cold causes it to condense on the sheets. Heating systems and air conditioners remove most of the humidity from a room. As paper is opened and used, it loses moisture, causing streaks and smudging. Humid weather or water coolers can cause the humidity to increase in a room. As paper is opened and used it absorbs any excess moisture, causing light print and dropouts. Also, as paper loses and gains moisture it can become distorted. This can cause paper jams.Care should be taken not to purchase more paper than can be used in a short time (about 3 months). Paper stored for long periods may experience heat and moisture extremes, which can cause damage. Planning is important to prevent damage to large supplies of paper.Unopened paper in sealed reams can remain stable for several months before use. Opened packages of paper have more potential for environment damage, especially if they are not wrapped with a moisture-proof barrier.The paper storage environment should be properly maintained to ensure optimum performance. The required condition is 68 to 75 °F (20 to 24 °C), with a relative humidity of 45 % to 55 %. The following guidelines should be considered when evaluating the paper’s storage environment:• Paper should be stored at or near room temperature.• The air should not be too dry or too humid.• The best way to store an opened ream of paper is to rewrap it tightly in its moisture-proof wrapping. If the machine environment is subject to extremes, unwrap only the amount of paper to be used during the day’s operation to prevent unwanted moisture changes.Output Location CapacityFace-down output tray 100 sheets of 20 lb (75 g/m2 bond) paper
11 Specifications Xerox Phaser 3200MFP 11-11EnvelopesEnvelope construction is critical. Envelope fold lines can vary considerably, not only between manufacturers, but also within a box from the same manufacturer. Successful printing on envelopes depends upon the quality of the envelopes. When selecting envelopes, consider the following components:• Weight: The weight of the envelope paper should not exceed 20 lb (75 g/m2) or jamming may occur.• Construction: Prior to printing, envelopes should lie flat with less than 0.25 inches (6 mm) curl, and should not contain air.• Condition: Envelopes should not be wrinkled, nicked or otherwise damaged.• Temperature: You should use envelopes that are compatible with the heat and pressure of the machine.• Size: You should only use envelopes within the following size ranges.NOTE: • Load only one envelope at a time to print envelopes.• You may experience some paper jams when using any media with a length less than 5.5 in. (140 mm). This may be caused by paper that has been affected by environmental conditions. For optimum performance, make sure you are storing and handling the paper correctly. Please refer to Paper Storage Environment on page 11-10..Minimum Maximum3 x 5 in.(76 x 127 mm)8.5 x 14 in.(216 x 356 mm)
11 Specifications 11-12 Xerox Phaser 3200MFPEnvelopes with Double Side SeamsDouble side-seams construction has vertical seams at both ends of the envelope rather than diagonal seams. This style may be more likely to wrinkle. Be sure the seam extends all the way to the corner of the envelope as illustrated below.Envelopes with Adhesive Strips or FlapsEnvelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the heat and pressure in the machine. The extra flaps and strips might cause wrinkling, creasing or even jams and may even damage the fuser.Envelope MarginsThe following gives typical address margins for a commercial #10 or DL envelope.NOTE: • For the best print quality, position margins no closer than 0.6 in. (15 mm) from the edges of the envelope.• Avoid printing over the area where the envelope’s seams meet.Envelope StorageProper storage of envelopes helps contribute to print quality. Envelopes should be stored flat. If air is trapped in an envelope, creating an air bubble, then the envelope may wrinkle during printing.Type of Address Minimum MaximumReturn address 0.6 in. (15 mm) 2 in. (51 mm)Delivery address 2 in. (51 mm) 3.5 in. (90 mm)CorrectIncorrect
11 Specifications Xerox Phaser 3200MFP 11-13LabelsCAUTION:– To avoid damaging the machine, use only labels recommended for laser printers.– To prevent serious jams, always load one sheet of paper at a time to print labels.– Never print on the same sheet of labels more than once and never print on a partial sheet of labels.When selecting labels, consider the quality of each component:• Adhesives: The adhesive material should be stable at 356°F (180°C), the machine’s fusing temperature.• Arrangement: Only use labels with no exposed backing between them. Labels can peel off sheets with spaces between the labels, causing serious jams.• Curl: Prior to printing, labels must lie flat with no more than 5 in. (13 mm) of curl in any direction.• Condition: Do not use labels with wrinkles, bubbles or other indications of separation.TransparenciesTransparencies used in the machine must be able to withstand 356°F (180°C), the machine’s fusing temperature.NOTE: Load only 1 transparency at a time.CAUTION: To avoid damaging the machine, use only transparencies recommended for use in laser printers.
11 Specifications 11-14 Xerox Phaser 3200MFP
IndexXerox Phaser 3200MFP Index-1Numerics2/4-up, special copy 5-9Aadding documents 8-21Address Book, use 7-10ADF (Automatic Document Feeder), load 5-4,8-4ADF rubber pad, replace 9-11advanced printing, use 6-1,6-16auto fit, special copy 5-8automatic dialinggroup 8-14speed 8-13automatic redialing 8-8Bbroadcasting faxes 8-18Ccancelingcopy 5-4fax 8-7print 6-6,6-15scan 7-4scheduled faxes 8-22characters, enter 2-16cleaningdrum 9-9inside 9-3LSU 9-5outside 9-3scan unit 9-5clone, special copy 5-7collation, special copy 5-8connectionAC power 2-11extension phone 2-8parallel 2-10telephone line cord 2-8USB 2-10consumables 9-10contrast, copy 5-5control panel 1-5ControlCentreinstalling 6-2,6-3tabs 2-23copyingcollation 5-8contrast 5-5default setting, change 5-11from ADF 5-4from document glass 5-3number of pages 5-6original type 5-5special features 5-7time out, set 5-11Ddate and time, set 2-17delayed fax 8-19display language, change 2-15documentjam, clear 10-2loadingADF 5-4,8-4document glass 5-3,8-5preparing 5-2document glasscleaning 9-5loading 8-5document, printMacintosh 6-49Windows 6-6DRPD (Distinctive Ring Pattern Detection) 8-11drum, clean 9-9Eerror messages 10-9extension phone, connect 2-8Extras properties, set 6-13Ffavorites settings, use 6-14fax system, setadvanced settings 8-25basic settings 8-2Fax/Internet Fax 1-1,2-1fit to pagecopying 5-8GGraphics properties, set 6-11group dialdialing 8-16editing 8-15setting 8-14Hhelp, use 6-14,6-29IImage Mode 6-11Information Sources 1-2
IndexIndex-2 Xerox Phaser 3200MFPinstallprinter driverMacintosh 6-46Windows 6-2installingLinux software 6-32Jjam, cleardocument 10-2paper 10-4LLayout properties, setMacintosh 6-50Windows 6-8Linuxcommon problems 6-28,10-26driver, install 6-33printer properties 6-39printing 6-40scanning 6-42load papermanual tray 4-5tray 2-6Mmachine ID, set 2-15Macintoshcommon problems 10-27,10-30driverinstall 6-46uninstall 6-47printing 6-49scanning 6-52setting up the printer 6-48MFP driver, installLinux 6-33Nnetwork configurationprint 3-4restore 3-4network interface, reset 3-4network scanscanning 7-7timeout, set 7-7Network Scan programadding scanners 7-5network setupEtherTalk 3-4operating systems 3-2TCP/IP 3-3notifying toner 9-8n-up (multiple pages per sheet)copying 5-9n-up printingMacintosh 6-52Windows 6-16Oorientation, print 6-41Windows 2-23,2-24,2-25,6-8Other Features properties, set 6-13overlaycreate 6-23delete 6-26print 6-25Ppaper guidelines 4-3paper jam, clear 10-4paper loadmanual tray 4-5tray 2-6paper load capacity 4-2Paper properties, set 6-9paper size, set 6-9paper tray 2-19print 6-41paper source, set 6-41Windows 6-10paper type, setMacintosh 6-51paper tray 2-19print 6-41Windows 6-10parallel,connect 2-10postercopying 5-10poster, print 6-17PostScript driverinstalling 6-28power save mode, use 2-21printdocument 6-6fit to page 6-19from Macintosh 6-49from Windows 6-6N-upMacintosh 6-52Windows 6-16overlay 6-23poster 6-20scaling 6-18watermark 6-20
IndexXerox Phaser 3200MFP Index-3Print Cartridgemaintaining 9-6redistributing 9-6replacing 9-7print quality problems, solve 10-18print resolution 6-41printer driver, installLinux 6-33printer propertiesLinux 6-40printer properties, setMacintosh 6-50Windows 6-7,6-28printer resolution, setMacintosh 6-51Windows 6-11printer softwareinstallMacintosh 6-46Windows 6-2uninstallMacintosh 6-47printingdocument 6-6from Linux 6-40network configuration page 3-4Phonebook list 8-17reports 8-23priority fax 8-20problem, solvecopying 10-22error messages 10-9faxing 10-24Linux 6-28,10-26Macintosh 10-27,10-30paper feeding 10-14printing 10-15printing quality 10-18scanning 10-23Rreceive mode, set 8-2receiving a faxin Ans/Fax mode 8-10in DRPD mode 8-11in Fax mode 8-10in Secure Receiving mode 8-22in Tel mode 8-10in the memory 8-12redialingautomatically 8-8manually 8-7reduced/enlargedcopying 5-6Related Information Sources 1-2replacingADF rubber pad 9-11reports, print 8-23resolutionfaxing 8-5printing 6-41Sscanningcontol panel 7-2default setting, change 7-9,7-10Linux 6-42scan settings 7-9to email 7-8to network computer 7-7TWAIN 7-3WIA driver 7-4scanning from Macintosh 6-52searching Phonebook 8-16Secure Receiving mode 8-22sending a faxautomatically 8-6manually 8-7settingdarkness 6-11favorites 6-14image mode 6-11resolutionMacintosh 6-51Windows 6-11toner save 6-11true-type option 6-11softwareinstallMacintosh 6-46Windows 6-2system requirementsMacintosh 6-46uninstallMacintosh 6-47sounds, set 2-20specificationsfacsimile 11-5general 11-2paper 11-6printer 11-4scanner and copier 11-3speed dialdialing 8-14
IndexIndex-4 Xerox Phaser 3200MFPstoring 8-13status monitor, use 6-30system requirementsLinux 6-32Macintosh 6-46Windows 2-13Ttel line, connect 2-8toner save mode, use 2-21toner save, set 6-11TWAIN, scan 7-3Uuninstall, softwareMacintosh 6-47uninstallingMFP driverLinux 6-34USBconnect 2-10Vvolume, adjustalarm 2-20key 2-20ringer 2-20speaker 2-20Wwatermarkcreate 6-21delete 6-22edit 6-22print 6-20Welcome CenterCanada 1-9US 1-9WIA, scan 7-4Zzoom rate, copy 5-6

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