Samsung Electronics Co PHASER3200MFP Multi Function Laser Printer User Manual Phaser 3200MFP English
Samsung Electronics Co Ltd Multi Function Laser Printer Phaser 3200MFP English
Contents
- 1. Users Manual 1
- 2. Users Manual 2
Users Manual 2
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Xerox Phaser 3200MFP 6-33
NOTE:
• It is necessary to claim swap partition of 300 MB or larger when working
with large scanned images.
• The Linux scanner driver supports the optical resolution at maximum.
Please refer to the scanner and copy section of Specifications. See
Scanner and Copier Specifications on page 11-3.
Software
• Linux Kernel 2.4 or higher
• Glibc 2.2 or higher
• CUPS
• SANE
Installing the Unified Linux Driver
1. Make sure that you connect your machine to your computer. Turn both
the computer and the machine on.
2. When the Administrator Login window appears, type in root in the Login
field and enter the system password.
NOTE: You must log in as a super user (root) to install the printer software. If
you are not a super user, ask your system administrator.
3. Insert the printer software CD-ROM. The CD-ROM will automatically run.
If the CD-ROM does not automatically run, click the icon at the bottom
of the desktop. When the Terminal screen appears, type in:
If the CD-ROM is secondary master and the location to mount is /mnt/
cdrom,
[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/cdrom
[root@localhost root]#cd /mnt/cdrom/Linux
[root@localhost root]#./install.sh
NOTE: The installation program runs automatically if you have an autorun
software package installed and configured.
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4. When the welcome screen appears, click Next.
5. When the installation is complete, click Finish.
The installation program has added the Unified Driver Configurator
desktop icon and Xerox Unified Driver group to the system menu for your
convenience. If you have any difficulties, consult the onscreen help that is
available through your system menu or can otherwise be called from the
driver package windows applications, such as Unified Driver
Configurator or Image Manager.
Uninstalling the Unified Linux Driver
1. When the Administrator Login window appears, type in root in the Login
field and enter the system password.
NOTE: You must log in as a super user (root) to install the printer software. If
you are not a super user, ask your system administrator.
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2. Insert the printer software CD-ROM. The CD-ROM will automatically run.
If the CD-ROM does not automatically run, click the icon at the bottom
of the desktop. When the Terminal screen appears, type in:
If the CD-ROM is secondary master and the location to mount is /mnt/
cdrom,
[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/cdrom
[root@localhost root]#cd /mnt/cdrom/Linux
[root@localhost root]#./uninstall.sh
NOTE: The installation program runs automatically if you have an autorun
software package installed and configured.
3. Click Uninstall.
4. Click Next.
5. Click Finish.
Using the Unified Driver Configurator
Unified Linux Driver Configurator is a tool primarily intended for configuring
Printer or MFP devices. Since an MFP device combines the printer and
scanner, the Unified Linux Driver Configurator provides options logically
grouped for printer and scanner functions. There is also a special MFP port
option responsible for the regulation of access to an MFP printer and scanner
via a single I/O channel.
After installing the Unified Linux driver (see Installing the Unified Linux Driver
on page 6-32), the Unified Linux Driver Configurator icon will automatically be
created on your desktop.
Opening the Unified Driver Configurator
1. Double-click Unified Driver Configurator on the desktop.
You can also click the Startup Menu icon and select the Unified Driver
Configurator.
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2. Press each button on the Modules pane to switch to the corresponding
configuration window.
You can use the onscreen help by clicking Help.
3. After changing the configurations, click Exit to close the Unified Driver
Configurator.
Printers Configuration
Printers configuration has the two tabs; Printers and Classes.
Printers Tab
You can see the current system’s printer configuration by clicking on the
printer icon button on the left side of the Unified Driver Configurator window.
You can use the following printer control buttons:
•
Refresh
: renews the available printers list.
•
Add Printer
: allows you to add a new printer.
Printers Configuration button
Scanners Configuration button
Ports Configuration button
Shows all
installed
printers.
Switches to Printer
Configuration.
Shows the status, model
name and URI of your printer.
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•
Remove Printer
: removes the selected printer.
•
Set as Default
: sets the current printer as a default printer.
•
Stop
: stops the printer.
•
Test
: allows you to print a test page to check if the machine is working
properly.
•
Properties
: allows you to view and change the printer properties. For
details, see Configuring Printer Properties on page 6-39.
Classes Tab
The Classes tab shows a list of available printer classes.
•
Refresh
: Renews the classes list.
•
Add Class...
:
Allows you to add a new printer class.
•
Remove Class
:
Removes the selected printer class.
Shows the status of the
class and the number of
printers in the class.
Shows all of the
printer classes.
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Scanners Configuration
In this window, you can monitor the activity of scanner devices, view a list of
installed Xerox MFP devices, change device properties, and scan images.
•
Properties...
: Allows you to change the scan properties and scan a
document. See Scanning a Document on page 6-42.
Ports Configuration
In this window, you can view the list of available ports, check the status of each
port and release a port in busy state.
•
Refresh
: Renews the available ports list.
•
Release port
:
Releases the selected port.
Switches to Scanners
configuration.
Shows all installed
scanners.
Shows the vendor, model
name and type of your
scanner.
Switches to ports
configuration.
Shows the port type, device
connected to the port and status
Shows all available ports.
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Sharing Ports Between Printers and Scanners
Your machine can be connected to a host computer via the parallel port or
USB port. Since the MFP device contains more than one device (printer and
scanner), it is necessary to organize proper access of “consumer” applications
to these devices via the single I/O port.
The Xerox Unified Linux Driver package provides an appropriate port sharing
mechanism that is used by the Xerox printer and scanner drivers. The drivers
address their devices via so-called MFP ports. The current status of any MFP
port can be viewed via the MFP Ports Configuration. The port sharing prevents
you from accessing one functional block of the MFP device, while another
block is in use.
When you install a new MFP printer onto your system, it is strongly
recommended you do this with the assistance of an Unified Driver
Configurator. In this case you will be asked to choose I/O port for the new
device. This choice will provide the most suitable configuration for MFP’s
functionality. For MFP scanners I/O ports are being chosen by scanner drivers
automatically, so proper settings are applied by default.
Configuring Printer Properties
You can change the various properties for your machine as a printer using the
properties window provided by the Printers configuration.
1. Open the Unified Driver Configurator.
If necessary, switch to Printers configuration.
2. Select your machine on the available printers list and click Properties.
3. The Printer Properties win-
dow opens.
The following five tabs
display at the top of the
window:
•General: allows you to
change the printer location
and name. The name entered
in this tab displays on the
printer list in Printers
configuration.
•Connection: allows you to view or select another port. If you change the
printer port from USB to parallel or vice versa while in use, you must re-
configure the printer port in this tab.
•Driver: allows you to view or select another printer driver. Click Options
to set the default device options.
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•Jobs: shows the list of print jobs. Click Cancel job to cancel the selected
job and select the Show completed jobs check box to see previous jobs
on the job list.
•Classes: shows the class that your printer is in. Click Add to Class to add
your printer to a specific class or click Remove from Class to remove the
printer from the selected class.
4. Click OK to apply the changes and close the Printer Properties Window.
Printing a Document
Printing from Applications
You can print from your machine from any Linux application using Common
UNIX Printing System (CUPS).
1. From the application you are using, select Print from the File menu.
2. Select Print directly using lpr.
3. In the LPR GUI window, select the model name of your machine from the
Printer list and click Properties.
Click.
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4. Change the printer and print job properties.
The following four tabs display at the top of the window.
•General - allows you to change the paper size, the paper type, and the
orientation of the documents, enables the duplex feature, adds start and
end banners, and changes the number of pages per sheet.
•Text - allows you to specify the page margins and set the text options,
such as spacing or columns.
•Graphics - allows you to set image options that are used when printing
images/files, such as color options, image size, or image position.
•Device - allows you to set the print resolution, paper source, and
destination.
5. Click Apply to apply the changes and close the Phaser 3200MFP
Properties window.
6. Click OK in the LPR GUI window to start printing.
7. The Printing window appears, allowing you to monitor the status of your
print job.
8. To abort the current job, click Cancel.
Printing Files
You can print many different types of files on the Xerox machine device using
the standard CUPS way - directly from the command line interface. The CUPS
lpr utility allows you do that. But the drivers package replaces the standard lpr
tool by a much more user-friendly LPR GUI program.
To print any document file:
1. Type lpr <file_name> from the Linux shell command line and press Enter.
The LPR GUI window appears.
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When you type only lpr and press Enter, the Select file(s) to print window
appears first. Select any files you want to print and click Open.
2. In the LPR GUI window, select your printer from the list, and change the
printer and print job properties.
For details about the Properties window, see Printing a Document on
page 6-40.
3. Click OK to start printing.
Scanning a Document
You can scan a document using the Unified Driver Configurator window.
1. Double-click the Unified Driver Configurator on your desktop.
2. Click the button to switch to Scanners Configuration.
3. Select the scanner on the
list.
When you have only one
MFP device and it is
connected to the computer
and turned on, your scanner
appears on the list and is
automatically selected.
If you have two or more
scanners attached to your
computer, you can select
any scanner to work at any
time. For example, while
acquisition is in progress on
the first scanner, you may
select the second scanner,
set the device options and
start the image acquisition simultaneously.
NOTE: The scanner name shown in Scanners configuration can be different
from the device name.
4. Click Properties.
5. Load the document to be scanned face up into the ADF (Automatic Doc-
ument Feeder) or face down on the document glass.
6. Click Preview in the Scanner Properties window.
Click your scanner.
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The document is scanned and the image preview appears in the Preview
Pane.
7. Change the scan options in the Image Quality and Scan Area sections.
•Image Quality: allows you to select the color composition and the scan
resolution for the image.
•Scan Area: allows you to select the page size. The Advanced button
enables you to set the page size manually.
If you want to use one of the preset scan option settings, select from the
Job Type drop-down list. For details about the preset Job Type settings,
see Adding Job Type Settings on page 6-44.
You can restore the default setting for the scan options by clicking
Default.
8. When you have finished, click Scan to start scanning.
The status bar appears on the bottom left of the window to show the
progress of the scan. To cancel scanning, click Cancel.
9. The scanned image appears in the new Image Editor window.
Drag the pointer to set the
image area to be
scanned.
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If you want to edit the scanned image, use the toolbar. For further details
about editing an image, see Using the Image Editor on page 6-45.
10. When you are finished, click Save on the toolbar.
11. Select the file directory where you want to save the image and enter the
file name.
12. Click Save.
Adding Job Type Settings
You can save your scan option settings to retrieve for a later scanning.
To save a new Job Type setting:
1. Change the options from the Scanner Properties window.
2. Click Save As.
3. Enter the name for your setting.
4. Click OK
Your setting to the Saved Settings drop-down list.
To save a Job Type setting for the next scan job:
1. Select the setting you want to use from the Job Type drop-down list.
2. The next time you open the Scanner Properties window, the saved set-
ting is automatically selected for the scan job.
To delete a Job Type setting:
1. Select the setting you want to delete from the Job Type drop-down list.
2. Click Delete.
The setting is deleted from the list.
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Using the Image Editor
The Image Editor window provides you with menu commands and tools to edit
your scanned image.
You can use the following tools to edit the image:
For further details about the Image Editor program, refer to the onscreen help.
Tools Function
Saves the image.
Cancels your last action.
Restores the action you canceled.
Allows you to scroll through the image.
Crops the selected image area.
Zooms the image out.
Zooms the image in.
Allows you to scale the image size; you can enter the
size manually, or set the rate to scale proportionally,
vertically, or horizontally.
Allows you to rotate the image; you can select the
number of degrees from the drop-down list.
Allows you to flip the image vertically or horizontally.
Allows you to adjust the brightness or contrast of the
image, or to invert the image.
Shows the properties of the image.
Use these tools to edit the
image.
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Using Your Machine with a Macintosh (Phaser 3200MFP/N only)
Your machine supports Macintosh systems with a built-in USB interface or a
10/100 Base-TX network interface card. When you print a file from a
Macintosh computer, you can use the PostScript driver by installing the PPD
file.
Installing Software for Macintosh
The PostScript driver CD-ROM that came with your machine provides you with the
PPD file to use the PS driver, Apple LaserWriter driver, for printing on a Macintosh
computer.
Also, it provides you with the TWAIN driver for scanning on a Macintosh
computer.
Verify the following before you install the printer software:
Install the Printer driver
1. Connect your machine to the computer using the USB cable or the
Ethernet cable.
2. Turn on your computer and the machine.
3. Insert the PostScript driver CD-ROM which came with your machine into
the CD-ROM drive.
4. Double-click the Xerox MFP on your Macintosh desktop.
5. Double-click the MAC_Installer folder.
6. Double-click the MAC_Printer folder.
7. Double-click the Xerox Phaser 3200MFP_OSX icon.
8. Click Continue.
9. Click Install.
10. After the installation is finished, click Quit.
Item Requirements
Operating System Mac OS 10.3 ~ 10.4
RAM 128 MB
Free Disk Space 200 MB
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Uninstalling the Printer driver
Uninstall is required if you are upgrading the software, or if installation fails.
1. Insert the PostScript driver CD-ROM which came with your machine into
the CD-ROM drive.
2. Double-click the Xerox MFP on your Macintosh desktop.
3. Double-click the MAC_Installer folder.
4. Double-click the MAC_Printer folder.
5. Double-click the Xerox Phaser 3200MFP_OSX icon.
6. Click Continue.
7. Select Uninstall and then click Uninstall.
8. When the uninstallation is complete, click Quit.
Installing the Scan driver
1. Make sure that you connect your printer to the computer. Turn on your
computer and printer.
2. Insert the CD-ROM which came with your printer into the CD-ROM drive.
3. Double-click CD-ROM icon that appears on your Macintosh desktop.
4. Double-click the MAC_Installer folder.
5. Double-click the MAC_TWAIN folder.
6. Double-click the Xerox ScanThru Installer icon.
7. Enter the password and click OK.
8. Click Continue.
9. Click Install.
10. Click Continue.
11. After the installation is finished, click Quit.
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Uninstalling the Scan driver
1. Insert the CD-ROM which came with your printer into the CD-ROM drive.
2. Double-click CD-ROM icon that appears on your Macintosh desktop.
3. Double-click the MAC_Installer folder.
4. Double-click the MAC_TWAIN folder.
5. Double-click the Xerox ScanThru Installer icon.
6. Enter the password and click OK.
7. Click Continue.
8. Select Uninstall from the Installation Type and then Click Uninstall.
9. Click Continue.
10. When the uninstallation is complete, click Quit.
Setting Up the Printer
Set up for your printer will be different depending on which cable you use to
connect the printer to your computer—the network cable or the USB cable.
For a Network-connected Macintosh
1. Follow the instructions on Installing Software for Macintosh on page 6-46
to install the PPD and Filter files on your computer.
2. Open Print Center or Printer Setup Utility from the Utilities folder.
3. Click Add on the Printer List.
4. Select the AppleTalk tab.
The name of your machine appears on the list. Select XRX000xxxxxxxxx
from the printer box, where the xxxxxxxxx varies depending on your
machine.
5. Click Add.
6. If Auto Select does not work properly, select Xerox in Printer Model and
your printer name in Model Name.
Your machine appears on the Printer List and is set as the default printer.
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For a USB-connected Macintosh
1. Follow the instructions on Installing Software for Macintosh on page 6-46
to install the PPD and Filter files on your computer.
2. Open Print Center or Printer Setup Utility from the Utilities folder.
3. Click Add on the Printer List.
4. Select the USB tab.
5. Select your printer name and click Add.
6. If Auto Select does not work properly, select Xerox in Printer Model and
your printer name in Model Name.
Your machine appears on the Printer List and is set as the default printer.
Printing
NOTE: The Macintosh printer’s properties window that appears in this User
Guide may differ depending on the printer in use. However the composition of
the printer properties window is similar.
NOTE: You can check your printer name in the supplied CD-ROM.
Printing a Document
When you print with a Macintosh, you need to check the printer software
setting in each application you use. Follow these steps to print from a
Macintosh.
1. Open a Macintosh application and select the file you want to print.
2. Open the File menu and click Page Setup (Document Setup in some
applications).
3. Choose your paper size, orientation, scaling, and other options and click
OK.
4. Open the File menu and click Print.
5. Choose the number of copies you want and indicate which pages you
want to print.
6. Click Print when you finish setting the options.
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Changing Printer Settings
You can use advanced printing features when using your printer.
From your Macintosh application, select Print from the File menu. The printer
name which appears in the printer properties window may differ depending on
the printer in use.
Layout Setting
The Layout tab provides options to adjust how the document appears on the
printed page. You can print multiple pages on one sheet of paper.
Select Layout from the Presets drop-down list to access the following
features. For details, see “Printing Multiple Pages on One Sheet of Paper” on
the next column.
Mac OS 10.3 or later
Make sure that your
printer is selected.
Mac OS 10.3 or later
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Printer Features Setting
The Printer Features tab provides options for selecting the paper type and
adjusting print quality.
Select Printer Features from the Presets drop-down list to access the
following features:
Image Mode
Image Mode allows the user to enhance printouts. The available options are
Normal and Text Enhance.
Fit to Page
This printer feature allows you to scale your print job to any selected paper
size regardless of the digital document size. This can be useful when you want
to check fine details on a small document.
Paper Type
Set Type to correspond to the paper loaded in the tray from which you want
to print. This will let you get the best quality printout. If you load a different type
of print material, select the corresponding paper type.
Resolution(Quality)
The Resolution options you can select may vary depending on your printer model.
You can select the printing resolution. The higher the setting, the sharper the clarity of
printed characters and graphics. The higher setting also may increase the time it takes
to print a document.
Mac OS 10.3 or later
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Printing Multiple Pages on One Sheet of Paper
You can print more than one page on a single sheet of paper. This feature
provides a cost-effective way to print draft pages.
1. From your Macintosh application, select Print from the File menu.
2. Select Layout.
3. Select the number of pages you want to print on one sheet of paper on
the Pages per Sheet drop-down list.
4. Select the page order from the Layout Direction option.
To print a border around each page on the sheet, select the option you
want from the Border drop-down list.
5. Click Print, and the printer prints the selected number of pages on one
side of each page.
Scanning
If you want to scan documents using other software, you will need to use
TWAIN-compliant software, such as Adobe PhotoDeluxe or Adobe
Photoshop. The first time you scan with your machine, select it as your TWAIN
source in the application you use.
The basic scanning process consists of the following steps:
• Place your photograph or page on the document glass or ADF.
• Open an application, such as PhotoDeluxe or Photoshop.
• Open the TWAIN window and set the scan options.
• Scan and save your scanned image.
NOTE: You need to follow the program’s instructions for acquiring an image.
Please refer to the User Guide of the application.
Mac OS 10.3 or later
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Xerox Phaser 3200MFP 7-1
7Scanning
Scanning with your machine lets you turn pictures and text into digital files on
your computer. Then you can fax or e-mail the files, display them on your web
site or use them to create projects that you can print using the WIA driver. This
chapter includes:
• Scanning Basics – page 7-2.
NOTE: Check the Operating System(s) that are compatible with your printer.
Please refer to the OS Compatibility section of Printer Specifications in your
Printer User Guide.
You can check your printer name in the supplied CD-ROM.
The maximum resolution that can be achieved depends upon various factors,
including computer speed, available disk space, memory, the size of the
image being scanned, and bit depth settings. Thus, depending on your system
and what you are scanning, you may not be able to scan at certain resolutions,
especially using enhanced dpi.
You need to press Scan to activate Scan mode.
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Scanning Basics
NOTE: To scan with your machine, you must install the software. For details,
see the installing printer software in windows section of Chapter 6, Printing to
install the scan software.
Your Phaser 3200MFP offers the following ways to scan an image:
• From the control panel on your machine to an application:
Use the
Scan
button on the control panel to initiate scanning. Assign the
TWAIN-compliant software, such as Adobe Photo Deluxe or Adobe
Photoshop, to the machine by selecting it from a list of available
applications via the
Scan
button. To compose the list of available
applications, you must configure it in the scan settings tab of the
ControlCentre program. For details, see Using ControlCentre on page 2-22.
• From TWAIN-compliant software:
You can use other software including Adobe PhotoDeluxe and Adobe
Photoshop. For details, see Scanning Process with TWAIN-enabled
Software on page 7-3.
• From the Windows Images Acquisition (WIA) driver:
Your machine also supports the WIA driver for scanning images. For
details, see Scanning Using the WIA Driver on page 7-4.
Also, you can send scanned images to several destinations using a network
connection:
• To your networked computer via the Network Scan program. You can
scan an image from the machine, if network-connected, to the computer
where the
Network Scan
program is running.
Scanning From the Control Panel to an Application
1. Make sure that your machine and computer are turned on and properly
connected to each other.
2. Load the document(s) face up into the ADF, or place a single document
face down on the document glass.
For details about loading a document, see Loading Paper on page 2-6.
3. Press Scan. “Application” appears on the bottom line of the display.
4. Press Enter.
5. Press the scroll button ( or ) to select an application to receive the
scanned image.
6. Press Start to start scanning. The selected application window opens
with the scanned image.
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Xerox Phaser 3200MFP 7-3
Scanning Process with TWAIN-enabled Software
If you want to scan documents using other software, you will need to use
TWAIN-compliant software, such as Adobe PhotoDeluxe or Adobe
Photoshop. The first time you scan with your machine, select it as your TWAIN
source in the application you use.
The basic scanning process involves a number of steps:
1. Make sure that your machine and computer are turned on and properly
connected to each other.
2. Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
3. Open an application, such as PhotoDeluxe or Photoshop.
4. Open the TWAIN window and set the scan options.
5. Scan and save your scanned image.
NOTE: You need to follow the program’s instructions for acquiring an image.
Please refer to the User Guide of the application.
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Scanning Using the WIA Driver
Your machine also supports the Windows Image Acquisition (WIA) driver for
scanning images. WIA is one of the standard components provided by
Microsoft£Windows£XP and works with digital cameras and scanners.
Unlike the TWAIN driver, the WIA driver allows you to scan and easily
manipulate images without using additional software.
NOTE: The WIA driver works only on Windows XP with USB port.
NOTE: Make sure your computer and machine are properly connected.
1. Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
2. From the Start menu on your desktop window, select Settings,Control
Panel, and then Scanners and Cameras.
3. Double click your scanner driver icon. The Scanner and Camera Wizard
launches.
4. Choose your scanning preferences and click Preview to see how your
preferences affect the picture.
5. Click Next.
6. Enter a picture name, and select a file format and destination to save the
picture.
7. Follow the on-screen instructions to edit the picture after it is copied to
your computer.
NOTE: If you want to cancel the scan job, press the Cancel button on the
Scanner and Camera Wizard.
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Scanning using a network connection
(Phaser 3200MFP/N only)
If you have connected your machine to a network and set up network
parameters correctly, you can scan and send images over the network.
Preparing for network scanning
Before using your machine’s network scanning features, you need to add the
machine to the Network Scan program for scanning to a network client.
Adding the machine to the Network Scan program
First, install the Network Scan program. See Installing Printer Software in
Windows on page 6-2.
To scan images from your machine to your computer through the network, you
need to register the machine as an authorized network scanner in the
Network Scan program.
1. In Windows, select Start Programs Xerox Network Scan
Network Scan.
The Xerox Network Scan Manager window opens.
2. Click the Add Device button or double-click the Add Device icon.
3. Click Next.
4. Select Browse for a scanner. (recommended), or select Connect to
this scanner. and enter the IP address of your machine.
5. Click Next.
A list of the scanners on your network appears.
6. Select your machine from the list and enter a name, user ID, and PIN
(Personal Identification Number) for the machine.
NOTE: For the scanner name, the model name of your machine is
automatically entered, but can be changed.
You can enter an ID of up to 8 characters. The first character must be a letter.
The PIN must be 4 digits.
7. Click Next.
8. Click Finish.
Your machine is added to the Network Scan program and you can now
scan images through the network.
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7-6 Xerox Phaser 3200MFP
NOTE: You can change the scanner properties of your machine and the
scan settings from the Xerox Network Scan Manager window. Click
Properties and set the options in each tab.
Registering authorized users
You can add up to 50 authorized users using
CentreWare IS
.
This feature, when enabled, will prevent unauthorized access to scan to email.
One must be authorized before being able to send an email. If this feature is
not enabled, then any user can send an email.
1. Enter your machine’s IP address as the URL in a browser and click Go to
access the web site of your machine.
2. Click Properties.
3. Click E-mail and User Authentication.
4. Click ADD.
5. Select the index number where the corresponding entry will be stored,
from 1 to 50.
6. Enter your name, Auth ID, password, and e-mail address.
7. You need to enter the registered user ID and password in the machine
when you start scanning to email from the control panel.
NOTE: Enable Auth User must be checked.
8. Click Save Changes.
Setting up an e-mail account
To scan and send an image as an email attachment, you need to set up
network parameters using
CentreWare IS
.
1. Enter your machine’s IP address as the URL in a browser and click Go to
access the web site of your machine.
2. Click Properties.
3. Click Protocol and SMTP Server.
4. Select IP Address or Host Name.
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Xerox Phaser 3200MFP 7-7
5. Enter the IP address in dotted decimal notation or as a host name.
6. Enter the server port number, from 1 to 65535.
The default port number is 25.
7. Put a check mark in SMTP Requires Authentication to require
authentication.
8. Enter the SMTP server login name and password.
9. Click Save Changes.
Scanning to a network client
Network Scan allows you to remotely scan an original from your network-
connected machine to your computer in JPEG, TIFF, or PDF file format.
Scanning
1. Make sure that your machine and the computer are connected to a
network and Network Scan is running on the computer.
NOTE: For black/white scanning only TIFF and PDF are available. For color,
only JPEG is available.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
3. Press Scan.
4. Press the scroll button ( or ) until “Network” appears on the bottom line
of the display and press Enter.
5. Select the scroll button ( or ) until the User ID you have set in the
Xerox Network Scan Manager window and press Enter.
6. Enter the PIN you have set in the Xerox Network Scan Manager
window and press Enter.
7. press Enter to start scanning. Your machine begins scanning the original
to the computer where the program is running.
Setting network scan timeout
If the Network Scan program on your computer does not send a refresh
request and does not scan a job within a specified timeout period, your
machine cancels the scan job. You can change this timeout setting as needed.
1. Press Menu until “Machine Setup” appears on top line of the display.
2. Press the scroll button ( or ) until “Scan Timeout” appears on the
bottom line. Press Enter.
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7-8 Xerox Phaser 3200MFP
3. Enter the desired timeout value and press Enter.
4. The change will be broadcast over the network and will apply to all clients
connected to the network.
5. Press Stop/Clear to return to Standby mode.
Scanning to Email
You can scan and send an image as an email attachment. You first need to
set up your email account in
CentreWare IS
.
Before scanning, you can set the scan options for your scan job.
1. Make sure that your machine is connected to a network.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
3. Press Scan.
4. Press the scroll button ( or ) until “Email” appears on the bottom line of
the display and press Enter.
5Enter the sender’s email address and press Enter.
6. Enter the recipient’s email address and press Enter.
If you have set up Address Book, you can use a speed button or a speed
email or group email number to retrieve an address from memory. Refer
to Using Address Book entries on page 7-11.
7. To enter additional addresses, press Enter when “Yes” appears and
repeat step 5.
To continue to the next step, press the scroll button ( or ) to select “No”
and press Enter.
8. If the display asks if you want to send the email to your account, press
the scroll button ( or ) to select “Yes” or “No” and press Enter.
NOTE: This prompt does not appear if you have activated the Send To Self
option in the email account setup.
9. Enter an email subject and press Enter.
10. Press the scroll button ( or ) until the file format you want appears and
press Enter or Start.
11. The machine begins scanning and then sends the email.
12. If the machine asks if you want to log off your account, press the scroll
button ( or ) to select “Yes” or “No” and press Enter.
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Xerox Phaser 3200MFP 7-9
13. Press Stop/Clear to return to Standby mode.
Changing the settings for each scan job
Your machine provides you with the following setting options to allow you to
customize your scan jobs.
•Resolution: Sets the image resolution.
•Scan Color: Sets the colour mode.
To customize the settings before starting a scan job:
1. Press Menu until “Network setup” appears on top line of the display.
2. Press the scroll button ( or ) until “Email Setup” appears on the bottom
line of the display and press Enter.
3. Press Enter when “Email setting” appears.
4. Press the scroll button ( or ) until the scan setting option you want
appears and press Enter.
5. Press the scroll button ( or ) until the desired status appears and press
Enter.
6. Repeat steps 4 and 5 to set other setting options.
7. When you have finished, press Stop/Clear to return to Standby mode.
Changing the default scan settings
To avoid having to customize the scan settings for each job, you can set up
default scan settings for each scan type.
1. Press Menu until “Network setup” appears on top line of the display.
2. Press the scroll button ( or ) until “Email Setup” appears on the bottom
line of the display and press Enter.
3. Press the scroll button ( or ) until “Default-Change” appears on the
bottom line of the display and press Enter.
4. Press the scroll button ( or ) until the scan setting option you want
appears and press Enter.
5. Press the scroll button ( or ) until the desired status appears and press
Enter.
6. Repeat steps 4 and 5 to change other settings.
7. To change the default settings for other scan types, press Exit and
repeat from step 4.
8. Press Stop/Clear to return to Standby mode.
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7-10 Xerox Phaser 3200MFP
Enabling network scan
You can enable and disable network scan from your machine.
1. Press Menu until “Maintenance” appears on top line of the display.
2. Press the scroll button ( or ) until “Network Scan” appears on the
bottom line. Press Enter.
3. Press the scroll button ( or ) to display “Enable” on the bottom line and
press Enter.
Selecting “Disable” means that the network scan is disabled.
4. Press Enter to save the selection.
To return to Standby mode, press Stop/Clear.
Setting up Address Book
You can set up Address Book with the email addresses you use frequently
via
CentreWare IS
and then easily and quickly enter email addresses by
entering the location numbers assigned to them in Address Book.
Registering speed email numbers
1. Enter your machine’s IP address as the URL in a browser and click Go to
access the web site of your machine.
2. Click Properties and E-mail.
3. Click Local Address Book and ADD.
4. Select a location number and enter the user name and e-mail address
you want.
5. Click Save Changes.
NOTE: You can also click Import to upload your address book from your
computer. A .csv file is required.
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Xerox Phaser 3200MFP 7-11
Configuring group email numbers
1. Enter your machine’s IP address as the URL in a browser and click Go to
access the web site of your machine.
2. Click Properties and E-mail.
3. Click Group Address Book and ADD.
4. Select a group number and enter the group name you want.
5. Select email numbers that will be included in the group.
6. Click Save Changes.
Using Address Book entries
To retrieve an email address, use the following way:
Group email numbers
To use a group email entry, you need to search for and select it from memory.
When you are prompted to enter a destination address while sending an
email, press Phone Book.GPlease refer to Searching Address Book for an
entry on page 7-12
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7-12 Xerox Phaser 3200MFP
Searching Address Book for an entry
There is way to search for an address in memory. You can search by entering
the first letters of the name associated with the address.
Searching with a particular first letter
1. If necessary, press Scan.
2. Press the scroll button ( or ) until “Email” appears on the bottom line of
the display and press Enter.
3. Press Phone Book.
1) Press the scroll button ( or ) until the number category you want
appears and press Enter.
2) Enter the first few letters of the name you want and press Enter.
3) Press the scroll button ( or ) until the name you want appears and
press Enter.
Printing Address Book
You can check your Phone Book settings by printing a list.
Please refer to Address Book List on page 8-23.
1. Press Menu until “Reports” appears on the top line of the display.
“Address Book” appears on the bottom line of the display.
2. Press Enter.
3. Press the scroll button ( or ) until “E-mail” appears of the display and
press Enter.
4. Press the scroll button ( or ) until the address category you want
appears and press Enter.
The selected address book prints out.
8 Faxing
Xerox Phaser 3200MFP 8-1
8Faxing
This chapter gives you information about using your machine as a fax
machine.
This chapter includes:
• Setting Up the Fax System – page 8-2
• Sending a Fax – page 8-4
• Receiving a Fax – page 8-9
• Automatic Dialing – page 8-13
• Other Ways to Fax – page 8-18
• Additional Features – page 8-22
• Sending a fax from a PC – page 8-28
NOTE: You need to press Fax to activate Fax mode.
8 Faxing
8-2 Xerox Phaser 3200MFP
Setting Up the Fax System
Changing the Fax Setup options
1. Press Menu until “Fax Setup” appears on the top line of the display.
The first available menu item, “Receive Mode”, displays on the bottom
line.
2. Press the scroll button ( or ) until you see the desired menu item on the
bottom line and press Enter.
If you select “Receive Mode”, you will see “Resolution”.
3. Use the scroll button ( or ) to find the desired status or use the number
keypad to enter the value for the option you have selected.
4. Press Enter to make your selection. The next Fax Setup option appears.
5. If necessary, repeat steps 2 through 4.
6. To return to Standby mode, press Stop/Clear.
Available Fax Setup Options
Option Description
Receive Mode You can select the default fax receiving mode.
In Tel mode, you can receive a fax by picking up the
handset of the extension phone and then pressing the
remote receive code (see Receive Code on page 8-3).
Alternatively, you can press
Manual Dial
(you can hear a fax
tone from the remote machine) and then press
Start
on the
control panel of your machine.
In the
Fax
mode,
the machine answers an incoming call and
immediately goes into fax reception mode.
In Ans/Fax mode, the answering machine answers an
incoming call, and the caller can leave a message on the
answering machine. If the fax machine senses a fax tone on
the line, the call automatically switches to Fax mode.
In DRPD mode, you can receive a call using the Distinctive
Ring Pattern Detection (DRPD) feature. This option is
available only when you set up the DRPD Mode. For further
details, see Receiving Faxes Using the DRPD Mode on
page 8-11.
Ring To Answer You can specify the number of times the machine rings,
from 1 to 7, before answering an incoming call.
Lighten/Darken You can select the default contrast mode to fax your
documents lighter or darker.
Lighten works well with dark print.
Normal works well with standard typed or printed
documents.
Darken works well with light print or faint pencil markings.
8 Faxing
Xerox Phaser 3200MFP 8-3
Redial Term Your machine can automatically redial a remote fax
machine if it was busy. Intervals from 1 to 15 minutes can
be entered.
Redials You can specify the number of redial attempts, from 1 to 13.
MSG Confirm You can set your machine to print a report showing whether
a transmission was successful, how many pages were sent,
and more. The available options are On,Off, and On-Err,
which prints only when a transmission is not successful.
Auto Report This produces a report with detailed information about the
previous 50 communications operations, including time and
dates. The available options are On or Off.
Auto Reduction When receiving a document containing pages as long as or
longer than the paper loaded in the tray, the machine can
reduce the size of the document to fit the size of the paper
loaded in the machine. Select On if you want to
automatically reduce an incoming page.
With this feature set to Off, the machine cannot reduce the
document to fit onto one page. The document will be
divided and printed in actual size on two or more pages.
Discard Size When receiving a document containing pages as long as or
longer than the paper installed in your machine, you can set
the machine to discard any excess at the bottom of the
page. If the received page is outside the margin you set, it
will print in actual size on two or more sheets of paper.
When the document is outside the margin and the Auto
Reduction feature is turned on, the machine reduces the
document to fit it onto the appropriately-sized paper and
discard does not occur. If the Auto Reduction feature is
turned off or fails, data outside the margin will be discarded.
Settings range from 0 to 30 mm.
Receive Code The Receive Start Code allows you to initiate fax reception
from an extension phone plugged into the EXT. jack on the
back of the machine. If you pick up the extension phone
and hear fax tones, enter the Receive Start Code. The
Receive Start Code is preset to *9* at the factory. Settings
range from 0 to 9. See Receiving Manually Using an
Extension Telephone on page 8-11 for more information
about using the code.
DRPD Mode You can receive a call using the Distinctive Ring Pattern
Detection (DRPD) feature, which enables a user to use a
single telephone line to answer several different telephone
numbers. In this menu, you can set the machine to
recognize which ring patterns to answer. For details about
this feature,
see
Receiving Faxes Using the DRPD
Mode on page 8-11.
Option Description
8 Faxing
8-4 Xerox Phaser 3200MFP
Sending a Fax
Loading a Document
You can use the Automatic Document Feeder (ADF) or the document glass to
load an original document for faxing. Using the ADF, you can load up to 30
sheets of 20 lb (75 g/m2 bond) paper at a time. You can, of course, place only
one sheet at a time on the document glass. For details about preparing a
document, see Making Copies on page 5-2.
To fax a document using the Automatic Document
Feeder (ADF):
1. Load the document face up into the ADF. You can insert up to 30 sheets
at a time.
Make sure that the bottom of
the document stack matches
the paper size marked on the
document tray.
2. Adjust the document guide on
the ADF to match the width of
the document.
NOTE: Dust on the ADF glass
may cause black lines on the
printout. Use the recommend
materials to keep the ADF glass
clean. Refer to Cleaning the Scan
Unit on page 9-5.
8 Faxing
Xerox Phaser 3200MFP 8-5
To fax a document from the document glass:
1. Lift and open the document cover.
2. Place the document face down on
the document glass and align it
with the top left corner of the glass.
NOTE: Make sure that no other
documents are in the ADF (Automatic
Document Feeder). A document in the
ADF has priority over a document on
the document glass.
3. Close the document cover.
Adjusting the Document Resolution
The default document settings produce good results when using typical text-
based documents.
If you send documents that are of a poor quality, or contain photographs, you
can adjust the resolution to produce a higher quality fax.
1. Press Resolution on the control panel.
2. By pressing Resolution or the scroll button ( or ), you can choose
from Standard,Fine,Super Fine,Photo, and Color.
3. When the mode you want to use displays, press Enter to make your
selection.
8 Faxing
8-6 Xerox Phaser 3200MFP
The document types recommended for the resolution settings are described
in the table below:
NOTE: For memory transmission, Super Fine mode is not available. The
resolution setting is automatically changed to Fine.
When your machine is set to Super Fine resolution and the receiving fax
machine does not support Super Fine resolution, the machine transmits using
the highest resolution mode supported by the other fax machine.
Sending a Fax Automatically
1. Load the document(s) face up into the ADF, or place a single document
face down on the document glass.
For details about loading a document, see Loading a Document on
page 8-4.
2. Press the Fax button.
3. Adjust the document resolution to suit your fax needs (see Adjusting the
Document Resolution on page 8-5).
If you need to change the brightness, see Lighten/Darken on page 8-2.
4. Enter the remote fax phone number using the number keypad.
You can also press and hold the digit button of the speed dial number if
you have assigned one. To store the speed dial number, see Storing a
Number for Speed Dialing on page 8-13.
5. Press Start.
6. When a document is placed on the document glass, the display shows
“Another Page?” on the top line after the document is scanned into the
memory. If you have the next page, remove the scanned page and place
Mode Recommended for:
Standard
Documents with normal sized characters.
Fine
Documents containing small characters or thin lines or
documents printed using a dot-matrix printer.
Super Fine
Documents containing extremely fine detail.
Super Fine
mode
is enabled only if the machine with which you are
communicating also supports the Super Fine resolution. See
the notes below.
Photo
Documents containing shades of gray or photographs.
Color
Documents with colors. Sending a color fax is only possible if
the receiving machine supports color fax reception and you
send the fax manually. In this mode, memory transmission is
not available.
8 Faxing
Xerox Phaser 3200MFP 8-7
the next page on the glass. Press the scroll button ( or ) to display
"Yes" and press Enter. Repeat as necessary.
After all of the pages are scanned, press the scroll button ( or ) to
display "No" and press Enter when the display shows "Another Page?".
7. The number is dialed and then the machine begins sending the fax when
the receiving fax machine is ready.
NOTE: When you want to cancel a fax job, press Stop/Clear at any time
while sending.
Sending a Fax Manually
1. Load the document(s) face up into the ADF, or place a single document
face down on the document glass.
For details about loading a document, see Loading a Document on
page 8-4.
2. Press the Fax button
3. Adjust the document resolution to suit your fax needs, see Adjusting the
Document Resolution on page 8-5.
If you need to change the brightness, see Lighten/Darken on page 8-2.
4. Press Manual Dial. You hear a dial tone.
5. Enter the receiving fax machine’s number using the number keypad.
You can also press and hold the digit button of the speed dial number if
you have assigned one. To store the speed dial number, see Storing a
Number for Speed Dialing on page 8.13.
6. When you hear a high-pitched fax signal from the remote fax machine,
press Start.
NOTE: When you want to cancel a fax job, press Stop/Clear at any time
while sending.
Redialing the Last Number
To redial the number you last called:
Press Redial/Pause.
When a document is loaded in the ADF (Automatic Document Feeder; see To
fax a document using the Automatic Document Feeder (ADF): on page 8-4),
the machine automatically begins to send.
For a document placed on the document glass, the display asks if you want to
load another page. To add more documents, press the scroll button ( or )
to display "Yes" and press Enter. To send the fax immediately, press the scroll
button ( or ) to display "No" and press Enter.
8 Faxing
8-8 Xerox Phaser 3200MFP
Confirming Transmission
When the last page of your document has been sent successfully, the
machine beeps and returns to Standby mode.
If your fax fails, an error message appears on the display. For a list of error
messages and their meanings, see Clearing LCD Error Messages on page 10-9.
If you receive an error message, press Stop/Clear to clear the message and
try to send the document again.
You can set your machine to print a confirmation report automatically each
time sending a fax is completed. For further details, see the MSG Confirm item
on MSG Confirm on page 8-3.
Automatic Redialing
When the number you have dialed is busy or there is no answer when you
send a fax, the machine automatically redials the number every three minutes,
up to seven times according to the factory default settings.
When the display shows “Retry Redial?”, press Enter to redial the number
without waiting. To cancel the automatic redialing, press Stop/Clear.
To change the time interval between redials and the number of redial
attempts. See Redial Term on page 8-3.
8 Faxing
Xerox Phaser 3200MFP 8-9
Receiving a Fax
About Receiving Modes
•In Fax mode, the machine answers an incoming fax call and immediately
goes into the fax reception mode.
•In Tel mode, you can receive a fax by pressing Manual Dial (you can hear
a fax tone from the sending machine) and then pressing
Start
on the
control panel of your machine. You can also pick up the handset of the
extension phone and then press the remote receive code (see Receive
Code on page 8-3).
•In Ans/Fax mode, the answering machine answers an incoming call, and
the caller can leave a message on the answering machine. If the fax
machine senses a fax tone on the line, the call automatically switches to
Fax mode.
•In DRPD mode, you can receive a call using the Distinctive Ring Pattern
Detection (DRPD) feature. “Distinctive Ring” is a telephone company
service which enables a user to use a single telephone line to answer
several different telephone numbers. For further details, see Receiving
Faxes Using the DRPD Mode on page 8-11.
When your machine’s memory is full, the receiving mode automatically
switches to Tel.
For details about changing the receiving mode, see Receive Mode on page 8-2.
NOTE:
• To use the Ans/Fax mode, attach an answering machine to the EXT. jack
on the back of your machine.
• If you do not want other people to view your received documents, you can
use Secure Receiving mode. In this mode, all of the received faxes are
stored in memory. For further details, see Using Secure Receiving Mode
on page 8-22.
Loading Paper for Receiving Faxes
Faxes can only be printed on Letter-, A4-, Legal-, Folio-, Executive-, or B5-
sized paper. For details about loading paper and setting the paper size in the
tray, see Loading Paper on page 2-6 and Setting the Paper Size and Type on
page 2-19.
8 Faxing
8-10 Xerox Phaser 3200MFP
Receiving Automatically in Fax Mode
Your machine is preset to Fax mode at the factory.
When you receive a fax, the machine answers the call on a specified number
of rings and automatically receives the fax.
To change the number of rings, see Ring To Answer on page 8-2.
If you want to adjust the ringer volume, see Setting Sounds on page 2.20.
Receiving Manually in Tel Mode
You can receive a fax call by picking up the handset of the extension phone
and then pressing the remote receive code (see Receive Code on page 8-3),
or by pressing Fax, Manual Dial, and then Start when you hear a fax tone
from the sending machine.
The machine begins receiving a fax and returns to Standby mode when the
reception is completed.
Receiving Automatically in Ans/Fax Mode
To use this mode, you must attach an answering machine to the EXT. jack on
the back of your machine. See Making Connections on page 2-8.
If the caller leaves a message, the answering machine stores the message as
it would normally. If your machine detects a fax tone on the line, it
automatically starts to receive the fax.
NOTE: If you have set your machine to Ans/Fax mode and your answering
machine is switched off, or no answering machine is connected to EXT. jack,
your machine automatically goes into Fax mode after a predefined number of
rings.
If your answering machine has a ‘user-selectable ring counter’, set the
machine to answer incoming calls within 1 ring.
If you are in Tel mode (manual reception) when the answering machine is
connected to your machine, you must switch off the answering machine, or the
outgoing message from the answering machine will interrupt your phone
conversation.
8 Faxing
Xerox Phaser 3200MFP 8-11
Receiving Manually Using an Extension Telephone
This features works best when you are using an extension telephone
connected to the EXT. jack on the back of your machine. You can receive a
fax from someone you are talking to on the extension telephone without going
to the fax machine.
When you receive a call on the extension phone and hear fax tones, press the
keys 9 on the extension telephone. The machine receives the document.
Press the buttons slowly in sequence. If you still hear the fax tone from the
remote machine, press 9 again.
9 is the remote receive code preset at the factory. The first and the last
asterisks are fixed, but you can change the middle number to any number. For
details about changing the code, see Receive Code on page 8-3.
Receiving Faxes Using the DRPD Mode
“Distinctive Ring” is a telephone company service which enables a user to use
a single telephone line to answer several different telephone numbers. The
particular number someone uses to call you is identified by different ringing
patterns, which consist of various combinations of long and short ringing
sounds.
Using the Distinctive Ring Pattern Detection feature, your fax machine can
“learn” the ring pattern you designate to be answered by the fax machine.
Unless you change it, this ringing pattern will continue to be recognized and
answered as a fax call, and all other ringing patterns will be forwarded to the
extension telephone or answering machine plugged into the EXT. jack. You
can easily suspend or change Distinctive Ring Pattern Detection at any time.
Before using the Distinctive Ring Pattern Detection option, Distinctive Ring
service must be installed on your telephone line by the telephone company.
To set up Distinctive Ring Pattern Detection, you will need another telephone
line at your location, or someone available to dial your fax number from
outside.
To set up the DRPD mode:
1. Press Menu until “Fax Setup” appears on the top line of the display.
2. Press the scroll button ( or ) until you see “Receive Mode” on the
bottom line and press Enter.
3. Press the scroll button ( or ) until you see “DRPD Mode” on the bottom
line and press Enter.
4. When “Set” displays on the bottom line, press Enter.
“Waiting Ring” appears on the display.
5. Call your fax number from another telephone. It is not necessary to place
the call from a fax machine.
8 Faxing
8-12 Xerox Phaser 3200MFP
6. When your machine begins to ring, do not answer the call. The machine
requires several rings to learn the pattern.
When the machine completes learning, the LCD displays “End DRPD
Setup”.
If the DRPD setup fails, “DRPD Ring Error” appears. Press Enter when
“DRPD Mode” displays and retry from step 3.
7. To return to Standby mode, press Stop/Clear.
When the DRPD feature is set up, the DRPD option is available in the Receive
Mode menu. To receive faxes in the DRPD mode, you need to set the menu
to DRPD; see DRPD Mode on page 8-3.
NOTE: DRPD must be set up again if you re-assign your fax number, or
connect the machine to another telephone line.
After DRPD has been set up, call your fax number again to verify that the
machine answers with a fax tone. Then have a call placed to a different
number assigned to that same line to be sure the call is forwarded to the
extension telephone or answering machine plugged into the EXT. jack.
Receiving Faxes in the Memory
Since your machine is a multi-tasking device, it can receive faxes while you
are making copies or printing. If you receive a fax while you are copying or
printing, your machine stores incoming faxes in memory. Then, as soon as
you finish copying or printing, the machine automatically prints the fax.
8 Faxing
Xerox Phaser 3200MFP 8-13
Automatic Dialing
Speed Dialing
You can store up to 200 frequently dialed numbers in one, two or three-digit
speed dial locations (0-199).
Storing a Number for Speed Dialing
1. Press the Fax button.
2. Press Phone Book on the control panel.
3. Press Phone Book or the scroll button ( or ) to display “Store&Edit” on
the bottom line of the display. Press Enter.
4. Press Enter when “Speed Dials” appears on the display.
The display prompts you to enter a location number, showing the first
available number.
5. Enter a speed dial number between 0 and 199, using the number keypad
or the scroll button ( or ) and press Enter.
If a number is already stored in the location you chose, the display shows
the number to allow you to change it. To start over with another speed-dial
number, press Exit.
6. Enter the number you want to store using the number keypad and press
Enter.
To insert a pause between numbers, press Redial/Pause. The symbol “
” appears on the display.
7. To assign a name to the number, enter the name you want. For details
about entering characters, see Entering Characters Using the Number
Keypad on page 2-16.
OR
If you do not want to assign a name, skip this step.
8. Press Enter when the name appears correctly or without entering a
name.
9. To store more fax numbers, repeat steps 4 through 7.
OR
To return to Standby mode, press Stop/Clear.
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Sending a Fax using a Speed Dial Number
1. Feed the document(s) face up into the ADF, or place a single document
face down on the document glass.
For details about loading a document, see Loading a Document on
page 8-4
2. Press the Fax button.
3. Adjust the document resolution to suit your fax needs (see Adjusting the
Document Resolution on page 8-5).
If you need to change the brightness, see Lighten/Darken on page 8-2.
4. Enter the speed dial number.
– For a one-digit speed dial number, press and hold the appropriate digit
button.
– For a two-digit speed dial number, press the first digit button and press
and hold the last digit button.
5. The corresponding entry’s name briefly displays.
6. The document scans into memory.
When a document is placed on the document glass, the LCD display asks
if you want to send another page. To add more documents, press the
scroll button ( or ) to display "Yes" and press Enter. To send the fax
immediately, press the scroll button ( or ) to display "No" and press
Enter.
7. The fax number stored in the speed dial location is automatically dialed.
The document is sent when the receiving fax machine answers.
Group Dialing
If you frequently send the same document to several destinations, you can
create a group of these destinations and set them under a group dial location.
This enables you to use a group dial number setting to send the same
document to all the destinations in the group.
Setting a Group Dial Number
1. Press Phone Book on the control panel.
2. Press Phone Book or the scroll button ( or ) to display “Store&Edit” on
the bottom line of the display. Press Enter.
3. Press the scroll button ( or ) to display “Group Dials” on the bottom line
and press Enter.
4. Press Enter when “New” displays on the bottom line.
The display prompts you to enter a location number, showing the first
available number.
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Xerox Phaser 3200MFP 8-15
5. Enter a group number between 0 and 199 using the number keypad or
the scroll button ( or ) and press Enter.
6. Enter a speed dial number you want to include in the group and press
Enter.
You can also select the speed dial number stored in the machine by
pressing the scroll button ( or ) and then press Enter.
7. When the display confirms the number to be added to the group, press
Enter.
8. Repeat steps 6 and 7 to enter other speed dial numbers into the group.
9. Press the Exit button when you have entered all of the desired numbers.
The display prompts you to enter a group ID.
10. To assign a name to the group, enter the name you want. For details
about entering characters, see Entering Characters Using the Number
Keypad on page 2-16.
OR
If you do not want to assign a name, skip this step.
11. Press Enter when the name appears correctly or without entering a
name.
12. If you want to assign another group, press Enter and repeat from step 5.
OR
To return to Standby mode, press Stop/Clear.
NOTE: You cannot include one group dial number in another group dial
number.
Editing Group Dial Numbers
You can delete a specific speed dial number from a selected group or add a
new number to the selected group.
1. Press the Fax button.
2. Press Phone Book on the control panel.
3. Press Phone Book or the scroll button ( or ) to display “Store&Edit” on
the bottom line of the display. Press Enter.
4. Press the scroll button ( or ) to display “Group Dials” on the bottom line
and press Enter.
5. Press the scroll button ( or ) to display “Edit” on the bottom line and
press Enter.
6. Enter the group number you want to edit or select the group number by
pressing the scroll button ( or ) and press Enter.
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8-16 Xerox Phaser 3200MFP
7. Enter the speed dial number you want to add or delete.
You can also select the speed dial number you want to delete by pressing
the scroll button ( or ).
8. Press Enter.
9. When you enter the specific number in the group, the display shows
“Delete?”.
When you enter a new number, the display shows “Add?”.
10. Press Enter to add or delete the number.
11. To change the group name, press Exit.
12. Enter a new group name and press Enter.
13. If you want to edit another group, press Enter and repeat from step 5.
Or
To return to Standby mode, press Stop/Clear.
Sending a Fax Using Group Dialing
(Multi-address Transmission)
You can use group dialing for Broadcast or Delayed transmissions.
Follow the procedure of the operation (Broadcast fax: see Sending Broadcast
Faxes on page 8-18, Delayed fax: see Sending a Delayed Fax on page 8-19,
Priority fax: see Sending a Priority Fax on page 8-20). When you come to a
step in which the display asks you to enter the receiving fax number:
• For a one-digit group number, press and hold the appropriate digit button.
• For a two-digit group number, press the first digit button and press and
hold the last digit button.
You can use only one group number for one operation. Then continue the
procedure to complete the desired operation.
Your machine automatically scans a document loaded in the Automatic
Document Feeder or on the document glass into memory. The machine dials
each of the numbers included in the group.
Searching for a Number in Memory
You can either scan from A to Z sequentially, or you can search using the first
letter of the name associated with the number.
Searching Sequentially through the Memory
1. Press the Fax button.
2. Press Phone Book.
3. Press Enter when “Search&Dial” appears on the display.
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Xerox Phaser 3200MFP 8-17
4. Press the scroll button ( or ) to scroll through the machine’s memory
until the name and number you want to dial display. You can search
upwards or downwards through the entire memory in alphabetical order,
from A to Z.
While searching through the machine’s memory, each entry is preceded
by either “S” for speed dial or “G” for group dial numbers. These letters tell
you how the number is stored.
5. When the name and/or the number you want displays, press Start or
Enter to dial.
Searching with a Particular First Letter
1. Press the Fax button.
2. Press Phone Book.
3. Press Enter when “Search&Dial” appears on the display.
4. Press the button labeled with the letter you want to search for. A name
beginning with the letter displays.
For example, if you want to find the name “MOBILE” press the number
6
button, which is labeled with “MNO”.
5. Press the scroll button ( or ) to display the next name.
6. When the name and/or the number you want displays, press Start or
Enter to dial.
Printing a Phonebook List
You can check your automatic dial setting by printing a Phonebook list.
1. Press the Fax button.
2. Press Phone Book.
3. Press Phone Book or the scroll button ( or ) until “Print” appears on
the bottom line and press Enter.
A list showing your speed dial, and group dial entries prints out.
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8-18 Xerox Phaser 3200MFP
Other Ways to Fax
Sending Broadcast Faxes
Using the Broadcasting button on the control panel, you can use the
broadcast fax feature, which allows you to send a document to multiple
locations. Documents are automatically stored in memory and sent to a
remote station. After transmission, the documents are automatically erased
from memory.
1. Load the document(s) face up into the ADF, or place a single document
face down on the document glass.
For details about loading a document, see Loading a Document on
page 8-4.
2. Press the Fax button.
3. Adjust the document resolution to suit your fax needs (see Adjusting the
Document Resolution on page 8-5).
If you need to change the brightness, see Lighten/Darken on page 8-2.
4. Press Broadcasting on the control panel.
5. Enter the number of the first receiving machine using the number
keypad.
You can also press and hold the digit button of the speed dial number if
you have assigned one. To store the speed dial number, see Storing a
Number for Speed Dialing on page 8.13.
6. Press Enter to confirm the number. The display asks you to enter
another fax number to send the document.
NOTE: The Another No. prompt does not appear if you have added numbers
for another broadcast or delay fax job. You must wait until the job is
completed.
7. To enter more fax numbers, press the scroll button ( or ) to display
"Yes" and press Enter. Repeat steps 5 and 6. You can add up to 10
destinations.
Note that you can input group dial numbers only once at first.
8 Faxing
Xerox Phaser 3200MFP 8-19
8. When you finish entering fax numbers, press the scroll button ( or ) to
display "No" and press Enter.
The document is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.
For a document placed on the document glass, the display asks if you
want to load another page. To add more documents, press the scroll
button ( or ) to display "Yes" and press Enter.
To send the fax immediately, press the scroll button ( or ) to display
"No" and press Enter.
9. The machine begins sending the document to the numbers you entered
in the order in which you entered them.
Sending a Delayed Fax
You can set your machine to send a fax at a later time when you will not be
present. This allows a user to take advantage of lower phone rates.
1. Load the document(s) face up into the ADF, or place a single document
face down on the document glass.
For details about loading a document, see Loading a Document on
page 8-4.
2. Adjust the document resolution to suit your fax needs (see Adjusting the
Document Resolution on page 8-5).
If you need to change the brightness, see Lighten/Darken on page 8-2.
3. Press Menu until “Fax Feature” appears on the top line of the display.
The first available menu item, “DelayFax” displays on the bottom line.
4. Press Enter.
5. Enter the number of the receiving machine using the number keypad.
You can also press and hold the digit button of the speed dial number if
you have assigned one. To store the speed dial number, see Storing a
Number for Speed Dialing on page 8.13.
6. Press Enter to confirm the number on the display. The display asks you
to enter another fax number to which to send the document.
NOTE: The Another No. prompt does not appear if you have added numbers
for another broadcast or delay fax job. You must wait until the job is
completed.
7. To enter more fax numbers, press the scroll button ( or ) to display
"Yes" and press Enter. Repeat steps 5 and 6. You can add up to 10
destinations.
Note that you can input group dial numbers only once at first.
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8-20 Xerox Phaser 3200MFP
8. When you finish entering fax numbers, press the scroll button ( or ) to
display "No" and press Enter.
The display asks you to enter a name.
9. To assign a name to the transmission, enter the name you want. For
details about entering characters, see Entering Characters Using the
Number Keypad on page 2-16.
If you do not want to assign a name, skip this step.
10. Press Enter. The display shows the current time and asks you to enter
the starting time when the fax is to be sent.
11. Enter the time using the number keypad.
To select “AM” or “PM” for 12-hour format, press the or button or any
number button.
If you set a time earlier than the current time, the document will be sent at
that time on the following day.
12. Press Enter when the starting time displays correctly.
13. The document is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.
For a document placed on the document glass, the display asks if you
want to load another page. To add more documents, press the scroll
button ( or ) to display "Yes" and press Enter. Or, press the scroll button
( or ) to display "No" and press Enter.
14. The machine returns to Standby mode. The display reminds you that you
are in Standby mode and that a delayed fax is set.
NOTE: If you want to cancel the delayed transmission, see Canceling a
Scheduled Fax on page 8.22.
Sending a Priority Fax
Using the Priority Fax feature, a high priority document can be sent ahead of
reserved operations. The document is scanned into memory and transmitted
when the current operation is finished. In addition, priority transmission will
interrupt a broadcast operation between stations (i.e., when the transmission
to station A ends, before transmission to station B begins) or between redial
attempts.
1. Load the document(s) face up into the ADF, or place a single document
face down on the document glass.
For details about loading a document, see Loading a Document on
page 8-4.
2. Adjust the document resolution to suit your fax needs (see Adjusting the
Document Resolution on page 8-5).
If you need to change the brightness, see Lighten/Darken on page 8-2.
8 Faxing
Xerox Phaser 3200MFP 8-21
3. Press Menu until “Fax Feature” appears on the top line of the display.
4. Press the scroll button ( or ) to display “Priority Fax” on the bottom line
and press Enter.
5. Enter the number of the receiving machine using the number keypad.
You can also press and hold the digit button of the speed dial number if
you have assigned one. To store the speed dial number, see Storing a
Number for Speed Dialing on page 8.13.
6. Press Enter to confirm the number. The display asks you to enter a
name.
7. To assign a name to the transmission, enter the name you want. For
details about entering characters, see Entering Characters Using the
Number Keypad on page 2-16.
If you do not want to assign a name, skip this step.
8. Press Enter.
The document is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.
For a document placed on the document glass, the display asks if you want to load
another page. To add more documents, press the scroll button ( or ) to display
"Yes" and press
Enter
. To send the fax immediately, press the scroll button ( or
) to display "No" and press
Enter
.
9. The machine shows the number being dialed and begins sending the
document.
Adding Documents To a Scheduled Fax
You can add documents to a delayed transmission previously reserved in your
machine’s memory.
1.
Load the document(s) face up into the ADF, or place a single document face
down on the document glass.
For details about loading a document, see Loading a Document on page 8-4.
2.
Adjust the document resolution to suit your fax needs (see Adjusting the
Document Resolution on page 8-5).
If you need to change the brightness, see Lighten/Darken on page 8-2.
3.
Press
Menu
until “Fax Feature” appears on the top line of the display.
4.
Press the scroll button ( or ) to display “Add Page” on the bottom line and
press
Enter
.
The display shows the last job reserved in memory.
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8-22 Xerox Phaser 3200MFP
5.
Press the scroll button ( or ) until you see the fax job to which you want to
add documents and press
Enter
.
The machine automatically stores the documents in memory, and the display
shows memory capacity and the number of pages.
For a document placed on the document glass, the display asks if you want to
load another page. To add more documents, press the scroll button ( or )
to display "Yes" and press
Enter
. Or, press the scroll button ( or ) to display
"No" and press
Enter
.
6. After storing, the machine displays the numbers of total pages and added
pages and then returns to Standby mode.
Canceling a Scheduled Fax
1. Press Menu until “Fax Feature” appears on the top line of the display.
2. Press the scroll button ( or ) to display “Cancel Job” on the bottom line
and press Enter.
The display shows the last job reserved in memory.
3. Press the scroll button ( or ) until you see the fax job you want to
cancel, and press Enter.
4. When the display confirms your selection, press the scroll button ( or )
to display "Yes" and press Enter. The selected job is canceled and the
machine returns to Standby mode.
To cancel your selection, press the scroll button ( or ) to display "No"
and press Enter.
Additional Features
Using Secure Receiving Mode
To prevent your received faxes from being accessed by unauthorized people.
You can turn on Secure Receiving mode to restrict printing of received faxes
when the machine is unattended. In Secure Receiving mode, all incoming
faxes go into memory. When the mode is deactivated, any stored faxes are
printed.
To turn Secure Receiving mode on:
1. Press Menu until “Advanced Fax” appears on the top line of the display.
2. Press the scroll button ( or ) until “Secure Receive” appears on the
bottom line and press Enter.
3. Press the scroll button ( or ) to display “On” on the bottom line and
press Enter.
4. Enter a four-digit password you want to use, using the number keypad
and press Enter.
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Xerox Phaser 3200MFP 8-23
NOTE: You can activate Secure Receiving mode without setting a password,
but cannot protect your faxes.
5. Re-enter the password to confirm it and press Enter.
6. To return to Standby mode, press Stop/Clear.
When a fax is received in Secure Receiving mode, your machine stores it in
memory and displays “Secure Receive” to let you know that there is a fax
stored.
To print received documents:
1. Press Menu until “Advanced Fax” appears on the top line of the display.
2. Press the scroll button ( or ) until “Secure Receive” appears on the
bottom line and press Enter.
3. Press the scroll button ( or ) to display “Print” on the bottom line and
press Enter.
4. Enter the four-digit password and press Enter.
The machine prints all of the faxes stored in memory.
To turn Secure Receiving mode off:
1. Press Menu until “Advanced Fax” appears on the top line of the display.
2. Press the scroll button ( or ) until “Secure Receive” appears on the
bottom line and press Enter.
3. Press the scroll button ( or ) to display “Off” on the bottom line and
press Enter.
4. Enter the four-digit password and press Enter.
The mode is deactivated and the machine prints all faxes stored in
memory.
5. To return to Standby mode, press Stop/Clear.
Printing Reports
Your machine can print the following reports:
Address Book List
This list shows all of the fax numbers and email addresses currently stored in
the machine’s memory.
NOTE: You can print this Phonebook list using the Phone Book button: see
Printing a Phonebook List on page 8-17.
Sent Fax Report
This report shows information on the faxes and email you have recently sent.
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8-24 Xerox Phaser 3200MFP
Received Fax Report
This report shows information on the faxes you have recently received.
System Data List
This list shows the status of the user-selectable options.
NOTE: You may print this list to confirm your changes after changing any
settings.
Scheduled Job Information
This list shows the document(s) currently stored for Delayed faxes. You may
print this list to check the delayed faxes and the starting times.
Message Confirmation
This report shows the fax number, the number of pages, the elapsed time of
the job, the communication mode, and the communication results for a
particular fax job.
You can set up your machine to automatically print a message confirmation
report after each fax job. See MSG Confirm on page 8-3.
Junk Fax Number List
This list shows up to 10 fax numbers specified as junk fax numbers. To add or
delete numbers to or from this list, access the Junk Fax Setup menu: see Junk
Fax Setup on page 8-26. When the Junk Fax Barrier feature is turned on,
incoming faxes from those numbers are blocked.
This feature recognize the last 6 digits of the fax number set as a remote fax
machine’s ID.
Authorized Users List
This list shows authorized users who are allowed to use the email function.
Scan Journal
This list shows information for the Network Scan records including IP address,
time & date, the number of pages scanned, and result. This report is
automatically printed when the report contains the 50 jobs and the records that
are printed will be deleted.
Multi-communication Report
This report is printed automatically after sending documents from more than
one location.
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Xerox Phaser 3200MFP 8-25
Power Failure Report
This report is printed out automatically when power is restored after a power
failure, if any data loss occurs due to the power failure.
NOTE: The lists you have set to print out automatically don’t print out when
there is no paper loaded or a paper jam has occurred.
Printing a Report
1. Press Menu until “Reports” appears on the top line of the display.
2. Press the scroll button ( or ) to display the report or list you want to
print on the bottom line.
– Address Book: Address book list
– Sent Report: Sent fax report
– RCV Report: Received fax report
– System Data: System data list
– Scheduled Jobs: Scheduled job information
– MSG Confirm: Message confirmation
– Junk Fax List: Junk fax number list
– Auth User List: Authorized users list
– Scan Journal: Network Scan sessions list
3. Press Enter.
The selected information prints out.
Using Advanced Fax Settings
Your machine has various user-selectable setting options for sending or
receiving faxes. These options are preset at the factory, but you may need to
change them. To find out how the options are currently set, print the System
Data list. For details about printing the list, see above.
Changing Setting Options
1. Press Menu until “Advanced Fax” appears on the top line of the display.
2. Press the scroll button ( or ) until you see the menu item you want on
the bottom line and press Enter.
3. When the option you want appears on the display, choose a status by
pressing the scroll button ( or ) or enter a value using the number
keypad.
4. Press Enter to save the selection.
5. You can exit from Setup mode at any time by pressing Stop/Clear.
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8-26 Xerox Phaser 3200MFP
Advanced Fax Setting Options
Forwarding faxes
You can forward your incoming and outgoing faxes to an email address.
Forwarding sent faxes to email address
You can set the machine to send copies of all outgoing faxes to a specified
destination, in addition to the email address you entered.
1. Press Menu until “Network setup” appears on top line of the display.
2. Press the scroll button ( or ) until “Email Setup” appears on the bottom
line of the display and press Enter.
3. Press Enter when “Email Forward” appears.
4. Press the scroll button ( or ) until “[Tx Only]” appears on the bottom
line of the display and press Enter.
Option Description
Junk Fax Setup Using the Junk Fax Barrier feature, the system will not accept
faxes sent from remote stations whose numbers are stored in
the memory as junk fax numbers. This feature is useful for
blocking any unwanted faxes.
Select Off to turn the feature off. Your machine accepts all
faxes.
Select On to turn the feature on. You can set up to 10 fax
numbers as junk fax numbers using the Set option. After
storing numbers, your machine will not accept faxes from the
registered stations. To delete all junk fax numbers, use the
All Delete option.
Secure Receive You can keep your received faxes from being accessed by
unauthorized people.
For further details about setting this mode, see Using
Secure Receiving Mode on page 8-22.
Prefix Dial You can set a prefix dial number of up to five digits. This
number dials before any automatic dial number is started. It
is useful for accessing a PABX exchange.
Stamp RCV Name This option allows the machine to automatically print the
page number, and the date and time of reception at the
bottom of each page of a received document.
Select Off to turn this feature off.
Select On to turn this feature on.
ECM Mode (Error
Correction Mode) Error Correction Mode helps with poor line quality and makes
sure any faxes you send are sent smoothly to any other
ECM-equipped fax machine. If the line quality is poor, it takes
more time to send a fax when you are using ECM.
Select Off to turn this feature off.
Select On to turn this feature on.
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Xerox Phaser 3200MFP 8-27
5. Enter “From” email address and press Enter.
6. Enter the “To” email address to which faxes are to be sent and press
Enter.
7. Press Stop/Clear to return to Standby mode.
Subsequent sent faxes will be forwarded to the specified email address.
Forwarding received faxes to email address
You can set your machine to forward incoming faxes to the email address you
entered.
1. Press Menu until “Network setup” appears on top line of the display.
2. Press the scroll button ( or ) until “Email Setup” appears on the bottom
line of the display and press Enter.
3. Press Enter when “Email Forward” appears.
4. Press the scroll button ( or ) until “[Rx Only]” appears on the bottom
line of the display and press Enter.
5. Enter “From” email address and press Enter.
6. Enter the “To” email address to which faxes are to be sent and press
Enter.
“Print Local?” appears on the bottom line of the display.
To set the machine to print out a fax when fax forwarding has been
completed, press the scroll button ( or ) until “[On]” appears on the
bottom line of the display and press Enter.
7. Press Stop/Clear to return to Standby mode.
Subsequent received faxes will be forwarded to the specified email
address.
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Sending a fax from a PC
You can send a fax from your PC without going to the multi-function printer.
To send a fax from your PC, you need to install the PC-Fax software and
customize the software’s settings.
Installing PC-Fax Software
1. To install the PC-Fax, insert the supplied Xerox Drivers CD.
2. The CD-ROM should automatically run, and an installation window
appears.
If the installation window does not appear, click Start and then Run. Type
X:\Setup.exe, replacing "X" with the letter of your CD-ROM drive and
click OK.
3. When the language selection window appears, select the appropriate
language and then click Continue.
4. Choose PC-Fax (if not already selected) and then click Continue.
At the next screen accept your choice by clicking Continue and then click
Finish
.
PC-Fax
is now installed.
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Xerox Phaser 3200MFP 8-29
Configure PC Fax
1. From the Start menu, select Programs or All Programs Æ Xerox
Phaser 3200MFP Æ Configure PC Fax.
2. Enter your name and fax number.
3. Select the address book you will use.
4. Select the multi-function priner you will use by choosing Local or
Network.
5. If you select Network, click Browse and search the multi-function printer
you will use.
6. Click OK.
To send a PC Fax
1. Open the document you want to send.
2. Select Print from the File menu.
The Print window displays. It may look slightly different depending on your
application.
3. Select Xerox PC Fax from the Print window.
4. Click OK.
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8-30 Xerox Phaser 3200MFP
5.
Compose the cover page and click
Continue
.
6. Enter the recipients’ numbers and click Continue.
Add the recipients’
numbers directly.
Remove a selected
Phonebook entry.
Add a new
Phonebook entry.
Select the number
you want from the
Phonebook and
click to add it
to the Recipients.
To delete the
selected number,
click .
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Xerox Phaser 3200MFP 8-31
7. Select the resolution and click Send Fax.
Your PC begins to send the fax data and multi-function printer sends the fax.
You can see
the preview
image of the
fax.
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9 Maintenance
Xerox Phaser 3200MFP 9-1
9Maintenance
This chapter provides information for maintaining the machine and replacing
the print cartridge.
This chapter includes:
• Clearing the Memory – page 9-2
• Cleaning Your Machine – page 9-3
• Maintaining the Print Cartridge – page 9-6
• Consumables Parts – page 9-10
9 Maintenance
9-2 Xerox Phaser 3200MFP
Clearing the Memory
You can selectively clear information stored in your machine’s memory.
CAUTION: Before clearing the memory, make sure that all fax jobs have
been completed.
1. Press Menu on the control panel until “Maintenance” appears on the top
line of the display.
2. Press the scroll button ( or ) until you see “Clear Memory” on the
bottom line and press Enter.
The first available menu item, “All Settings”, displays on the bottom line.
3. Press the scroll button ( or ) until you see the item you want to clear.
4. Press Enter. The selected memory is cleared and the display asks you to
continue clearing the next item.
5. To clear another item, repeat steps 3 and 4.
OR
To return to Standby mode, press Stop/Clear.
Feature Description
All Settings Clears all of the data stored in the memory.
Paper Setting
Restores all of the
Paper Setting
options to the factory
default.
Copy Setup
Restores all of the
Copy Setup
options to the factory
default.
Fax Setup Restores all of the Fax Setup options to the factory
default.
Fax Feature Cancels all of the scheduled fax jobs in the machine’s
memory.
Advanced Fax Restores all of the Advanced Fax setting options to the
factory default.
Sent Report Clears all records of sent faxes.
RCV Report Clears all records of received faxes.
Address Book Clears the speed dial, group dial numbers, and e-mail
addresses stored in the memory.
Scan Journal Clears the information on Network Scan sessions in the
memory
9 Maintenance
Xerox Phaser 3200MFP 9-3
Cleaning Your Machine
To maintain print quality, follow the cleaning procedures below each time the
print cartridge is replaced or if print quality problems occur.
CAUTION: Cleaning the covers of the machine with cleaning materials
containing large amounts of alcohol, solvent, or other strong
substances can discolor or crack the covers.
CAUTION: While cleaning the inside of the machine, be careful not to
touch the transfer roller located underneath the print cartridge. Oil from
your fingers can cause print quality problems.
Cleaning the Outside
Clean the covers of the machine with a soft lint-free cloth. You can dampen
the cloth slightly with water, but be careful not to let any water drip onto or into
the machine.
Cleaning the Inside
During the printing process, paper, toner, and dust particles can accumulate
inside the machine. This buildup can cause print quality problems, such as
toner specks or smearing. Cleaning the inside of the machine clears or
reduces these problems.
1. Turn the machine off and unplug the power cord. Wait for the machine to
cool down.
2. Open the front door.
9 Maintenance
9-4 Xerox Phaser 3200MFP
3. Pull the print cartridge out, lightly
pushing it down. Set it on a clean
flat surface.
CAUTION: To prevent damage to
the print cartridge, do not expose it
to light for more than a few
minutes. Cover it with a piece of
paper, if necessary.
CAUTION: Do not touch the green
underside of the print cartridge.
Hold the cartridge using the handle
on the cartridge to avoid touching
this area.
4. Pull out and remove the Manual
Tray.
5. With a slightly damp lint-free
cloth, wipe away any dust and
spilled toner from the print
cartridge area and the print
cartridge cavity.
CAUTION: Do not touch the black
transfer roller inside the machine.
9 Maintenance
Xerox Phaser 3200MFP 9-5
6. Locate the long strip of glass
(LSU) inside the top of the
cartridge compartment. Gently
wipe the glass to remove any
toner.
7. Re-insert the manual tray, print
cartridge and close the door.
8. Plug in the power cord and
switch on the machine.
Cleaning the Scan Unit
Keeping the scan unit clean helps ensure the best possible scanned images.
We suggest that you clean the scan unit at the start of each day and during
the day, as needed.
1. Slightly dampen a soft lint-free cloth or paper towel with water.
2. Open the document cover.
3. Wipe the surface of the document glass and ADF glass until it is clean
and dry.
4. Wipe the underside of the white document cover and white bar until it is
clean and dry.
5. Close the document cover.
Document cover
Document glass
White bar
ADF glass
9 Maintenance
9-6 Xerox Phaser 3200MFP
Maintaining the Print Cartridge
Print Cartridge Storage
To get the most from the print cartridge, follow these guidelines:
• Do not remove the print cartridge from its package until you are ready to
install it.
• Do not refill the print cartridge.
The machine warranty does not cover
damage caused by using a refilled cartridge.
• Store print cartridges in the same environment as your machine.
• To prevent damage to the print cartridge, do not expose it to light for more
than a few minutes.
Expected Cartridge Life
The life of the Print Cartridge depends on the amount of toner that print jobs
require. When printing text at ISO 19752 5% coverage, a new print cartridge
lasts an average of 2,000/3,000 pages. (The original print cartridge supplied
with the machine lasts an average of 1,500 pages.) The actual number may
be different depending on the print density of the page you print. If you print a
lot of graphics, you may need to change the cartridge more often.
Redistributing Print Cartridge Toner
When the print cartridge is near the end of its life, white streaks or light printing
may occur. The LCD displays the warning message, “Toner Low”. You can
temporarily recover print quality by redistributing the remaining toner in the
cartridge. In some case, white streaks or light printing still occurs even after
you have redistributed the toner.
1. Open the front door.
9 Maintenance
Xerox Phaser 3200MFP 9-7
2. Pull the print cartridge out and
remove it from the printer.
3. Thoroughly shake the print
cartridge from side to side five or
six times to redistribute the toner.
NOTE: If toner gets on your
clothing, wipe it off with a dry cloth
and wash clothing in cold water. Hot
water sets toner into fabric.
CAUTION: Do not touch the green
underside of the print cartridge.
Use the handle on the cartridge to avoid touching this area.
4. Reinstall the cartridge and close the front door. Make sure that the cover
is securely closed. If it is not firmly closed, printing error may occur.
Replacing the Print Cartridge
When the display on the control panel shows the warning message, “Toner
Empty” the print cartridge has run and the machine stops printing. At this
stage, the print cartridges needs to be replaced.
Remove the old print cartridge and install a new print cartridge. See Installing
the Print Cartridge on page 2-4.
9 Maintenance
9-8 Xerox Phaser 3200MFP
Printing continuously when the Toner Empty Replace
Toner message appears
When the toner cartridge is nearly empty, the machine shows the Toner Empty
Replace Toner message and stops printing. You can set the machine to
disregard this message when it appears and to continue printing, even though
print quality is not optimal.
1. Press Menu until “Machine Setup” appears on the top line of the display.
2. Press the scroll button ( or ) until “Ignore Toner” appears on the bottom
line of the display.
3. Press the scroll button ( or ) to display “On” on the bottom line and
press Enter.
If you select Off, the received fax cannot be printed until you install a new
toner cartridge. However, faxes can be received into memory as long as
it allows.
4. To return to Standby mode, press Stop/Clear.
Setting the Notify Toner Option
If you set the Notify Toner menu option to “On”, your machine automatically
sends a fax to your service agent or the dealer to notify them. The fax number
can be preset by your service agent or dealer when the machine is installed.
The machine sends out a notification when:
• The print cartridge is low.
• A critical error occurred at your machine.
(Error cases: CRU Fuse Error, Low Heat Error, LSU Error.)
• Notification day and notification pages that are preset by your dealer have
passed.
1. Press Menu on the control panel until “Maintenance” appears on the top
line of the display.
2. Press the scroll button ( or ) to display “Notify Toner ” on the bottom
line and press Enter.
3. Enter a four-digit password you want to use, using the number keypad
and press Enter.
(If you select this menu, for the first time after purchasing or after clearing
all memory, re-enter the password to confirm it and press Enter.)
4. Press the scroll button ( or ) to change the setting.
Select “On” to enable this feature.
Selecting “Off” disables this feature.
5. Press Enter to save the selection.
6. To return to Standby mode, press Stop/Clear.
9 Maintenance
Xerox Phaser 3200MFP 9-9
Cleaning the Drum
You can clean the OPC drum in the print cartridge manually or automatically.
If there are streaks or spots on your prints, the OPC drum in the print cartridge
may require manual cleaning.
1. Before starting the cleaning procedure, make sure that paper is loaded in
the machine.
2. Press Menu on the control panel until “Maintenance” appears on the top
line of the display. The first available menu item, “Clean Drum”, displays
on the bottom line.
3. Press Enter. The first available menu item, “Yes” displays on the bottom
line.
4. Press Enter. The machine prints out a cleaning page. Toner particles on
the drum surface adhere to the paper.
5. If the problem remains, repeat steps 1 through 4.
6. To return to Standby mode, press Stop/Clear.
9 Maintenance
9-10 Xerox Phaser 3200MFP
Consumables Parts
From time to time, you need to replace the Print Cartridge to maintain optimum
performance and to avoid print quality problems.
The following items should be replaced after you have printed the specified
number of pages:
To purchase consumables parts, contact your Dealer or Service Agent or the
Retailer where you bought your machine. We strongly recommend that these
items are installed by a trained service professional, except for the print
cartridge.
For the print cartridge refer to Replacing the Print Cartridge on page 9-7.
Replacement Parts
From time to time, you need to replace the ADF Rubber Pad to maintain
optimum performance and to avoid print quality problems and paper feed
problems resulting from worn parts.
The following item should be replaced after you have printed the specified
number of pages:
NOTE: If a ADF rubber pad is required, please contact your dealer or Xerox
representative.
For the ADF rubber pad refer to Replacing the ADF Rubber Pad on page 9-11.
Items Yield (Average)
Print Cartridge (initial) Approx. 1,500 pages
Print Cartridge (replacement)
Approx. 2,000 pages
Approx. 3,000 pages
Items Yield (Average)
ADF rubber pad Approx. 20,000 pages
9 Maintenance
Xerox Phaser 3200MFP 9-11
Replacing the ADF Rubber Pad
You can purchase an ADF rubber pad from your Service Agent or the Retailer
where you bought your machine.
1. Open the ADF cover.
2. Remove the ADF rubber pad
from the ADF, as shown.
3. Install a new ADF rubber pad.
4. Close the ADF cover.
9 Maintenance
9-12 Xerox Phaser 3200MFP
10 Troubleshooting
Xerox Phaser 3200MFP 10-1
10 Troubleshooting
This chapter gives helpful information for what to do if you encounter an error.
This chapter includes:
• Clearing Document Jams – page 10-2
• Clearing Paper Jams – page 10-4
• Solving Other Problems – page 10-14
10 Troubleshooting
10-2 Xerox Phaser 3200MFP
Clearing Document Jams
When a document jams while passing through the ADF (Automatic Document
Feeder), “Document Jam/Remove&Reload” appears on the display.
Input Misfeed
1. Remove any remaining page(s) from the ADF and input tray.
2. Open the ADF cover.
3. Pull the document gently out of the
ADF.
4. Close the ADF cover. Then load the
removed page(s), if any, back into the
ADF.
NOTE: To prevent document jams, use
the document glass for thick, thin, or
mixed paper-type documents.
10 Troubleshooting
Xerox Phaser 3200MFP 10-3
Exit Misfeed
1. Remove any remaining page(s)
from the ADF.
2. Open the ADF cover.
3. Remove the misfed documents
from the document output tray
4. Close the ADF cover. Then load
the removed page(s), if any, back
into the ADF.
NOTE: Document Jam warning does
not clear until paper is reloaded.
10 Troubleshooting
10-4 Xerox Phaser 3200MFP
Clearing Paper Jams
When a paper jam occurs, “Paper Jam” appears on the display. Refer to the
table below to locate and clear the paper jam.
To avoid tearing the paper, pull out the jammed paper gently and slowly.
Follow the instructions in the following sections to clear the jam.
In the Tray
1. Remove the jammed paper in
the tray by gently pulling it
straight out.
If there is any resistance and the
paper does not move when you
pull, or if you cannot see the
paper in this area, check the
fuser area around the print
cartridge. See In the Fuser Area
or Around the Print Cartridge –
page 10-5.
2. Open and close the front door to
resume printing.
Message Location of Jam Go to
Open Front Door
Remove Paper
In the tray or manual tray
In the fuser area or around the
print cartridge
page 10-4
page 10-5
Open Rear Cover
Remove Paper
In the paper exit area page 10-6
10 Troubleshooting
Xerox Phaser 3200MFP 10-5
In the Manual Tray
1. Remove the jammed paper in the
tray by gently pulling it straight
out.
If there is any resistance and the
paper does not move when you
pull, or if you cannot see the paper
in this area, check the fuser area
around the print cartridge. See In
the Fuser Area or Around the Print
Cartridge – page 10-5.
2. Open and close the front door to
resume printing.
In the Fuser Area or Around the Print Cartridge
WARNING: The fuser area is hot. Take care when removing paper from
the machine.
1. Open the front door.
2. Pull the print cartridge out, lightly
pushing it down.
3. If necessary, pull the manual tray
out.
10 Troubleshooting
10-6 Xerox Phaser 3200MFP
4. Remove the jammed paper by
gently pulling it straight out.
5. If necessary, push the manual
tray back into the machine.
6. Reinstall the print cartridge and
close the front door. Printing
automatically resumes.
In the Paper Exit Area.
1. Open and close the front door.
The jammed paper automatically
exits the machine.
If the paper does not exit,
continue to step 2.
2. Gently pull the paper out of the
output tray
10 Troubleshooting
Xerox Phaser 3200MFP 10-7
3. If there is any resistance and the
paper does not move when you
pull, or if you cannot see the
paper in the output tray, open the
rear cover by pulling the tab on it.
4. Remove the jammed paper by
gently pulling it straight out.
WARNING: It is hot inside the
machine. Take care when
removing paper.
5. Close the rear cover.
6. Open and close the front door to
resume printing
10 Troubleshooting
10-8 Xerox Phaser 3200MFP
Tips for Avoiding Paper Jams
By selecting the correct paper types, most paper jams can be avoided. When
a paper jam occurs, follow the steps outlined in Clearing Paper Jams on
page 10-4.
• Follow the procedures in Loading Paper on page 2-6. Ensure that the
adjustable guides are positioned correctly.
• Do not overload the tray.
• Do not remove paper from the tray while your machine is printing.
• Flex, fan, and straighten the paper before loading.
• Do not use creased, damp, or highly curled paper.
• Do not mix paper types in the tray.
• Use only recommended print materials. Paper Specifications on page 11-
6.
• Ensure that the recommended print side of print materials is facing up in
the tray.
10 Troubleshooting
Xerox Phaser 3200MFP 10-9
Clearing LCD Error Messages
Display Meaning Suggested Solutions
Cancel?
1:Yes 2:No
Your machine’s memory
has become full while
trying to store a
document into memory.
To cancel the fax job, press the
1
button to accept “Yes”.
If you want to send the pages
that have been successfully
stored, press the
2
button to
accept “No”. You should send
the remaining pages later, when
memory is available.
Comm. Error The machine has a
communication
problem.
Ask the sender to try again.
CRU Fuse Error The print cartridge is
not installed correctly.
Install the print cartridge
correctly. See Installing the
Print Cartridge on page 2-4.
Document Jam
Remove&Reload
The loaded document
has jammed in the ADF
(Automatic Document
Feeder).
Clear the document jam. See
Clearing Document Jams on
page 10-2.
Front or Rear
Cover Open
The front door or rear
cover is not securely
latched.
Close the door until it locks into
place.
Enter Again You entered an
unavailable item.
Enter the correct item again.
Low Heat Error There is a problem in
the fuser unit.
Turn power off and wait 10
seconds. Turn power on. If the
problem persists, call for
service.
Open Heat Error
Over Heat
Group Not
Available
You have tried to select
a group location
number where only a
single location number
can be used, such as
when adding locations
for a broadcast
operation.
Use a speed dial number or dial
a number manually using the
number keypad.
10 Troubleshooting
10-10 Xerox Phaser 3200MFP
Incompatible The remote machine
did not have the
requested feature, such
as a delayed
transmission.
This message also
occurs if the remote
machine does not have
enough memory space
to complete the
operation you are
attempting.
Reconfirm the remote
machine’s features.
Line Busy The receiving party did
not answer or the line is
already engaged.
Try again after a few minutes.
Line Error Your machine cannot
connect with the remote
machine or has lost
contact because of a
problem with the phone
line.
Try again. If the problem
persists, wait approximately one
hour for the line to clear and try
again.
Or, turn the ECM mode on. See
ECM Mode (Error Correction
Mode) on page 8-26.
Load Document You have attempted to
set up a copy or fax
operation with no
document loaded into
the ADF.
Load a document into the ADF
and try again.
LSU Error A problem has occurred
in the LSU (Laser
Scanning Unit).
Turn power off and wait 10
seconds. Turn power on. If the
problem persists, call for
service.
Memory Dial Full The fax jobs queue in
the memory is full.
Cancel unnecessary fax jobs in
the memory.
Memory Full The memory is full. Delete unnecessary documents
and retransmit after more
memory becomes available.
Alternatively, split the
transmission into more than one
operation.
No Answer The receiving fax
machine has not
answered after several
redial attempts.
Try again. Make sure that the
receiving machine is
operational.
Display Meaning Suggested Solutions
10 Troubleshooting
Xerox Phaser 3200MFP 10-11
NotGAssigned The speed dial location
you tried to use has no
number assigned to it.
The ID you entered is
not assignedU
Dial the number manually using
the number keypad or assign
the number. For storing a
number, see Automatic
Dialing on page 8-13.
Enter the correct ID. U
No Paper
Add Paper
The paper in the tray
has run out.
Load paper in the tray. See
Loading Paper on page 2-6.
Operation
Not Assigned
You are doing the Add/
Cancel operation, but
there are no jobs
waiting.
Check the display to see if there
are any scheduled jobs. The
display should indicate them in
Standby mode; for example,
Delay Fax.
Out of Range The current date and
time you entered is not
correctU
Enter the correct date and timeU
Open Front Door
Remove Paper
Paper has jammed in
the feeding area of the
tray
Paper has jammed in
the fuser area or around
the print cartridge.
Clear the jam. See In the Tray
on page 10-4.
Clear the jam. See In the
Fuser Area or Around the
Print Cartridge on page 10-5.
Open Rear Cover
Remove paper
Paper has jammed in
the paper exit area.
Clear the jam. See In the
Paper Exit Area. on page 10-
6.
Power Failure Power has turned off
then on and the
machine’s memory has
not been saved.
The job which you were trying to
do before the power failure
must be completely re-done.
Remove Documents
from ADF
The Favorite Copy
button is set to Clone,
Autofit, ID Card Copy or
Poster and you press
the button.
The Clone, Autofit, ID Card
Copy or Poster feature does not
work with ADF. Remove the
documents in the ADF.
Retry Redial? The machine is waiting
for a specified time
interval to redial a
previously busy station.
You can press Enter to
immediately redial, or Stop/
Clear to cancel the redial
operation.
Scanner Locked The scanner module is
locked.
Unplug the power cord and plug
it back in.
Display Meaning Suggested Solutions
10 Troubleshooting
10-12 Xerox Phaser 3200MFP
Stop Pressed The Stop/Clear button
has been pressed
during a copy or fax
operation.
Try again.
Toner Empty The print cartridge has
run out.
Replace the print cartridge with
a new one. See Replacing the
Print Cartridge on page 9-7.
Note: A used cartridge will not
reset this message.
Toner Low The toner is almost
empty.
Take out the print cartridge and
gently shake it. By doing this,
you can temporarily re-establish
printing operations. See
Redistributing Print Cartridge
Toner on page 9-6.
Hsync Error There is a serious
problem in your
machine.
Turn the machine off and back
on. If the problem persists,
please call for service.
Scan Stopped The Stop/Clear button
has been pressed
during a network
scanning job.
Try again.
Aborting.. Scan to email job is
aborted by pressing
Stop/Clear button.
Try again.
Send Error (SMTP) There is a problem in
SMTP.
Change to the available server.
SMTP Server
CONN. Failure
Send Error (DNS) There is a problem in
DNS.
Configure the DNS setting.
Authentication
Failure
Invalid SMTP acconut
or password entered by
the user.
Enter the correct acconut or
password.
Invalid SMTP
Account
Invalid account is
entered.
Enter the correct acconut.
Authentication
Required
There is a problem in
SMTP authentication.
Configure the authentication
setting.
Send Stopped The Stop/Clear button
has been pressed
during a sending mail.
Try again.
Display Meaning Suggested Solutions
10 Troubleshooting
Xerox Phaser 3200MFP 10-13
Toner cartridge-related messages
Display Meaning Suggested Solutions
Install Toner A toner cartridge is not
installed.
Install a toner cartridge.
Invalid Toner The toner cartridge you
have installed in not for
your machine.
Install a Xerox-genuine toner
cartridge, designed for your
machine.
NonGenuine Toner
Replace Toner
The toner cartridge
installed is not a
genuine cartridge.
Install the genuine toner
cartridge.
Replace Toner The toner in the
cartridge has run out.
This message appears when
you turned off the Toner Empty
Replace Toner message.
Install a new genuine toner
cartridge.
You can keep printing but the
quality cannot be guaranteed,
and the product support is no
longer provided.
Toner Empty
Replace Toner
The toner in the
cartridge has run out.
Install a new genuine toner
cartridge.
You can keep printing but the
quality cannot be guaranteed,
and the product support is no
longer provided.
You can configure not to see the
Toner Empty Replace Toner
message.
Toner Exhausted
Replace Toner
The lifespan of the
toner cartridge is
reached.
Install the genuine toner
cartridge.
Toner Low The toner cartridge is
almost empty.
Take out the toner cartridge and
thoroughly shake it. By doing
this, you can temporarily
reestablish printing operations.
10 Troubleshooting
10-14 Xerox Phaser 3200MFP
Solving Other Problems
The following chart lists some conditions that may occur and the
recommended solutions. Follow the suggested solutions until the problem is
corrected. If the problem persists, please call for service.
Paper Feeding Problems
Condition Suggested solutions
Paper is jammed
during printing.
Clear the paper jam. See Clearing Paper Jams on
page 10-4.
Paper sticks together. Ensure that there is not too much paper in the tray. The
tray can hold up to 250 sheets of paper, depending on
the thickness of your paper.
Make sure that you are using the correct type of paper.
See Paper Specifications on page 11-6.
Remove paper from the tray and flex or fan the paper.
Humid conditions may cause some paper to stick
together.
Multiple sheets of
paper do not feed.
Different types of paper may be stacked in the tray. Load
paper of only one type, size, and weight.
If multiple sheets have caused a paper jam, clear the
paper jam. See Clearing Paper Jams on page 10-4.
Paper does not feed
into the machine.
Remove any obstructions inside the machine.
Paper has not been loaded correctly. Remove paper from
the tray and reload it correctly.
There is too much paper in the tray. Remove excess
paper from the tray.
The paper is too thick. Use only paper that meets the
specifications required by the machine. See Paper
Specifications on page 11-6.
The paper keeps
jamming.
There is too much paper in the tray. Remove excess
paper from the tray. If you are printing on special
materials, use one sheet of paper at a time.
An incorrect type of paper is being used. Use only paper
that meets the specifications required by the machine.
See Paper Specifications on page 11-6.
There may be debris inside the machine. Open the front
door and remove the debris.
Transparencies stick
together in the paper
exit.
Use only transparencies specifically designed for laser
printers. Remove each transparency as it exits from the
machine.
Envelopes skew or
fail to feed correctly.
Ensure that the paper guides are against both sides of
the envelope.
10 Troubleshooting
Xerox Phaser 3200MFP 10-15
Printing Problems
Condition Possible cause Suggested solutions
The machine
does not print.
The machine is not
receiving power.
Check the power cord connections.
Check the power switch and the
power source.
The machine is not
selected as the default
printer.
Select
your printer
as your default
printer in your Windows.
Check the machine for
the following:
The front door is not
closed.
Paper is jammed.
No paper is loaded.
The print cartridge is not
installed.
After locating the problem, clear it.
Close the door.
Clear the paper jam. See Clearing
Paper Jams on page 10-4.
Load paper. See Loading Paper on
page 4-5.
Install the print cartridge. See
Installing the Print Cartridge on
page 2-4.
If a printer system error occurs,
contact your service representative.
The connection cable
between the computer
and the machine is not
connected properly.
Disconnect the printer cable and
reconnect it.
The connection cable
between the computer
and the machine is
defective.
If possible, attach the cable to
another computer that is working
properly and print a job. You can
also try using a different printer
cable.
The port setting is
incorrect.
Check the Windows printer setting to
make sure that the print job is sent to
the correct port, for example, LPT1.
If the computer has more than one
port, make sure that the machine is
attached to the correct one.
The machine may be
configured incorrectly.
Check the printer properties to
ensure that all of the print settings
are correct.
The printer driver may
be incorrectly installed.
Repair the printer software. For
details, refer to Printing chapter
on page 6-1.
The machine is
malfunctioning.
Check the display message on the
control panel to see if the machine is
indicating a system error.
10 Troubleshooting
10-16 Xerox Phaser 3200MFP
The machine
selects print
materials from
the wrong
paper source.
The paper source
selection in the printer
properties may be
incorrect.
For many software applications, the
paper source selection is found
under the
Paper
tab within the
printer properties. Select the correct
paper source. For details, refer to
Printing chapter on page 6-1.
A print job is
extremely slow.
The job may be very
complex.
Reduce the complexity of the page
or adjust the print quality settings.
The maximum print speed of your
machine is 20 PPM for Letter and A4
sized paper.
If you are using
Windows 98/Me, the
Spooling Setting may be
set incorrectly.
From the
Start
menu, choose
Settings and
Printers
. Right-click
the
your printer
icon, choose
Properties, click the
Details
tab,
and then choose the Spool
Settings button. Select the desired
spool setting.
Half the page is
blank.
The page orientation
setting may be incorrect.
Change the page orientation in your
application. For details, refer to
Printing chapter on page 6-1.
The paper size and the
paper size settings do
not match.
Ensure that the paper size in the
printer driver settings matches the
paper in the tray.
Or, ensure that the paper size in the
printer driver settings matches the
paper selection in the software
application settings you use.
The machine
prints, but the
text is wrong,
garbled, or
incomplete.
The printer cable is
loose or defective.
Disconnect the printer cable and
reconnect. Try a print job that you
have already printed successfully. If
possible, attach the cable and the
machine to another computer and
try a print job that you know works.
Finally, try a new printer cable.
The wrong printer driver
was selected.
Check the application’s printer
selection menu to ensure that your
machine is selected.
The software application
is malfunctioning.
Try printing a job from another
application.
The operating system is
malfunctioning.
Exit Windows and reboot the
computer. Turn the machine off and
then back on again.
Condition Possible cause Suggested solutions
10 Troubleshooting
Xerox Phaser 3200MFP 10-17
Pages print,
but are blank.
The print cartridge is
defective or out of toner.
Redistribute the toner, if necessary.
See Redistributing Print Cartridge
Toner on page 9-6.
If necessary, replace the print
cartridge.
The file may have blank
pages.
Check the file to ensure that it does
not contain blank pages.
Some parts, such as the
controller or the board,
may be defective.
Contact a service representative.
The
illustrations
print
incorrectly in
Adobe
Illustrator.
The setting in the
software application is
wrong.
Select Download as Bitmap in the
TrueType Options window of the
graphic properties and print the
document again.
The printer
does not print
PDF file
correctly. Some
parts of
graphics, text
or illustrations
are missing.
Incompatibility between
the PDF file and the
Acrobat products.
Printing the PDF file as an image may
solve this problem. Turn on
Print as
Image
from the Acrobat printing
options.
Note:
It will take longer to print when
you print a PDF file as an image.
Condition Possible cause Suggested solutions
10 Troubleshooting
10-18 Xerox Phaser 3200MFP
Printing Quality Problems
If the inside of the machine is dirty or paper has been loaded improperly, you
may notice a reduction in print quality. See the table below to clear the
problem.
Condition Suggested solutions
Light or faded
print
If a vertical white streak or faded area appears on the page:
The toner supply is low. You may be able to temporarily
extend the print cartridge life. Redistributing Print
Cartridge Toner on page 9-6 If this does not improve the
print quality, install a new print cartridge.
The paper may not meet paper specifications; for example,
the paper is too moist or too rough. Paper Specifications
on page 11-6.
If the entire page is light, the print resolution setting is too
low. Adjust the print resolution. For details, see Printing on
page 6-1.
A combination of faded or smeared defects may indicate that
the print cartridge needs cleaning. Cleaning the Drum on
page 9-9.
The surface of the LSU part inside the machine may be dirty.
Clean the LSU (Cleaning the Inside on page 9-3).
Contact a service representative.
Toner specks
The paper may not meet specifications; for example, the
paper is too moist or too rough. Paper Specifications on
page 11-6.
Parts of the machine may have toner on them. If defects
occur, the problem will likely correct itself after running five
(5) blank sheets.
The transfer roller may be dirty. Clean the inside of your
machine. Cleaning the Inside on page 9-3.
The paper path may need cleaning. Cleaning the Drum on
page 9-9.
Dropouts
If faded areas, generally rounded, occur randomly on the
page:
A single sheet of paper may be defective. Try reprinting the
job.
The moisture content of the paper is uneven or the paper
has moist spots on its surface. Try a different brand of paper.
Paper Specifications on page 11-6.
The paper lot is bad. The manufacturing processes can
cause some areas to reject toner. Try a different kind or
brand of paper.
The print cartridge may be defective. Vertical repetitive
defects on page 10-19.
If these steps do not correct the problem, contact a service
representative.
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10 Troubleshooting
Xerox Phaser 3200MFP 10-19
Vertical lines
If black vertical streaks appear on the page:
The drum inside the print cartridge has probably been
scratched. Remove the print cartridge and install a new one.
Replacing the Print Cartridge on page 9-7.
If white vertical streaks appear on the page:
The surface of the LSU part inside the machine may be dirty.
Clean the LSU (Cleaning the Inside on page 9-3).
Contact a service representative.
Gray background
If the amount of background shading becomes
unacceptable:
Change to a lighter weight paper. Paper Specifications on
page 11-6.
Check the machine’s environment: very dry (low humidity) or
high humidity (higher than 80% RH) conditions can increase
the amount of background shading.
Remove the old print cartridge and install a new one.
Replacing the Print Cartridge on page 9-7.
Toner smear
Clean the inside of the machine. Cleaning the Inside on
page 9-3.
Check the paper type and quality. Paper Specifications on
page 11-6.
Parts of the machine may have toner on them. If defects
occur, the problem will likely correct itself after running five
(5) blank sheets.
Remove the print cartridge and install a new one. Replacing
the Print Cartridge on page 9-7.
Vertical repetitive
defects
If marks repeatedly appear on the printed side of the page at
even intervals:
The print cartridge may be damaged. If a repetitive mark
occurs on the page, print a cleaning sheet several times to
clean the cartridge; Cleaning the Drum on page 9-9. After
the printout, if you still have the same problems, remove the
print cartridge and install a new one. Replacing the Print
Cartridge on page 9-7.
Parts of the machine may have toner on them. If defects
occur, the problem will likely correct itself after running five
(5) blank sheets.
The fusing assembly may be damaged. Contact a service
representative.
If you use inferior quality paper; Cleaning the Drum on
page 9-9.
Condition Suggested solutions
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10 Troubleshooting
10-20 Xerox Phaser 3200MFP
Background
scatter
Background scatter results from bits of toner randomly
distributed on the printed page.
The paper may be too damp. Try printing with a different
batch of paper. Do not open packages of paper until
necessary so that the paper does not absorb too much
moisture.
If background scatter occurs on an envelope, change the
printing layout to avoid printing over areas that have
overlapping seams on the reverse side. Printing on seams
can cause problems.
If background scatter covers the entire surface area of a
printed page, adjust the print resolution through your
software application or the printer properties.
Misformed
characters
If characters are improperly formed and producing hollow
images, the paper stock may be too slick. Try a different
paper. Paper Specifications on page 11-6.
If characters are improperly formed and producing a wavy
effect, the scanner unit may need service. For service,
contact a service representative.
Page skew
Ensure that the paper is loaded properly.
Check the paper type and quality. Paper Specifications on
page 11-6.
Ensure that the paper or other material is loaded correctly
and the guides are not too tight or too loose against the
paper stack.
Curl or wave
Ensure that the paper is loaded properly.
Check the paper type and quality. Both high temperature and
humidity can cause paper curl. Paper Specifications on
page 11-6.
Turn over the stack of paper in the tray. Also try rotating the
paper 180° in the tray.
Wrinkles or
creases
Ensure that the paper is loaded properly.
Check the paper type and quality. Paper Specifications on
page 11-6.
Turn over the stack of paper in the tray. Also try rotating the
paper 180° in the tray.
Condition Suggested solutions
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10 Troubleshooting
Xerox Phaser 3200MFP 10-21
Back of printouts
are dirty
Check for leaking toner. Clean the inside of the machine.
Cleaning the Inside on page 9-3.
Parts of the machine may have toner on them. If defects
occur, the problem will likely correct itself after running five
(5) blank sheets.
Black pages
The print cartridge may not be installed properly. Remove
the cartridge and re-insert it.
The print cartridge may be defective and need replacing.
Remove the print cartridge and install a new one. Replacing
the Print Cartridge on page 9-7.
The machine may require repair. Contact a service
representative.
Loose toner
Clean the inside of the machine. Cleaning the Inside on
page 9-3.
Check the paper type and quality. Paper Specifications on
page 11-6.
Parts of the machine may have toner on them. If defects
occur, the problem will likely correct itself after running five
(5) blank sheets.
Remove the print cartridge and install a new one. Replacing
the Print Cartridge on page 9-7
If the problem persists, the machine may require repair.
Contact a service representative.
Character Voids
Character voids are white areas within parts of characters
that should be solid black:
If you are using transparencies, try another type of
transparency. Because of the composition of transparencies,
some character voids are normal.
You may be printing on the wrong surface of the paper.
Remove the paper and turn it around.
The paper may not meet paper specifications. Paper
Specifications on page 11-6.
Horizontal
stripes
If horizontally aligned black streaks or smears appear:
The print cartridge may be installed improperly. Remove the
cartridge and re-insert it.
The print cartridge may be defective. Remove the print
cartridge and install a new one. Replacing the Print
Cartridge on page 9-7.
If the problem persists, the machine may require repair.
Contact a service representative.
Curl
If the printed paper is curled or paper does not feed into the
machine:
Turn over the stack of paper in the tray. Also try rotating the
paper 180° in the tray.
Condition Suggested solutions
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10 Troubleshooting
10-22 Xerox Phaser 3200MFP
Copying Problems
Condition Suggested solutions
Copies are too light or
too dark.
Use the
Lighten/Darken
button to darken or lighten
the background of the copies.
Smears, lines, marks, or
spots appears on copies.
If defects are on the original, press the
Lighten/
Darken
button to lighten the background of your
copies.
If no defects are on the original, clean the scan unit.
See Cleaning the Scan Unit on page 9-5.
Copy image is skewed. Ensure that the original is face down on the document
glass or face up in the ADF (Automatic Document
Feeder).
Check that the copy paper is loaded correctly.
Blank copies print out. Ensure that the original is face down on the document
glass or face up in the ADF.
Image rubs off the copy
easily.
Replace the paper in the tray with paper from a new
package.
In high humidity areas, do not leave paper in the
machine for extended periods of time.
Frequent copy paper
jams occur.
Fan the stack of paper, then turn it over in the tray.
Replace the paper in the tray with a fresh supply.
Check/adjust the paper guides, if necessary.
Ensure that the paper is the proper paper weight. 20 lb
(75 g/m2) paper is recommended.
Check for copy paper or pieces of copy paper
remaining in the machine after a paper jam has been
cleared.
Print cartridge produces
fewer copies than
expected before running
out of toner.
Your originals may contain pictures, solids, or heavy
lines. For example, your originals may be forms,
newsletters, books, or other documents that use more
toner.
The machine may be turned on and off frequently.
The document cover may be left open while copies
are being made.
10 Troubleshooting
Xerox Phaser 3200MFP 10-23
Scanning Problems
Network Scan Problems (Phaser 3200MFP/N Only)
Condition Suggested solutions
The scanner does not
work.
Make sure that you place the document to be scanned
face down on the document glass, or face up in the
Automatic Document Feeder.
There may not be enough available memory to hold the
document you want to scan. Try the Prescan function to
see if that works. Try lowering the scan resolution rate.
Check that the USB or parallel cable is connected
properly.
Make sure that the USB or parallel cable is not defective.
Switch the cable with a known good cable. If necessary,
replace the cable.
Check that the scanner is configured correctly. Check
scan setting to make certain that the scanner job is
being sent to the correct port.
The unit scans very
slowly.
Check if the machine is printing received data. If so, scan
the document after the received data has been printed.
Graphics are scanned more slowly than text.
Communication speed slows in scan mode because of
the large amount of memory required to analyze and
reproduce the scanned image. Set your computer to the
ECP printer mode through BIOS setting. It will help to
increase the speed. For details about how to set BIOS,
refer to your computer User Guide.
Condition Suggested solutions
I cannot find a
scanned image file.
You can check the scanned file’s destination in the
Advanced page in the Network Scan program’s
Properties screen.
I cannot find the
scanned image file
after scanning.
• Check if the scanned file’s application is on your
computer.
•Check Send image immediately to the specified
folder using an associated default application in
the Advanced page in the Network Scan program’s
Properties screen to open the scanned image
immediately after scanning.
I forgot my ID and
PIN.
Check your ID and PIN in the Server page in the
Network Scan
program’s Properties screen.
I cannot view the
Help file.
To view the Help file, you need to have Internet Explorer
4 service pack 2 or above.
I cannot use the
Xerox Network
Scan Manager
Check your operating system. Supporting operating
systems are Windows 98/Me/2000/XP(32/64bit)/
2003(32/64bit)/Vista.
10 Troubleshooting
10-24 Xerox Phaser 3200MFP
Fax Problems
Condition Suggested solutions
The machine is not
working, there is no
display and the buttons
are not working.
Turn the power off and unplug the power cord. Plug the
power cord in and turn the power on.
Ensure that there is power to the electrical outlet.
No dial tone sounds. Check that the phone line is connected properly.
Check that the phone socket in the wall is working by
plugging in another phone.
The numbers stored in
memory do not dial
correctly.
Make sure that the numbers are stored in memory
correctly. Print a Phonebook list, referring to Address
Book List on page 8-23.
The document does
not feed into the
machine.
Make sure that the document is not wrinkled and you
are putting it in correctly. Check that the document is the
right size, not too thick or thin.
Make sure that the ADF (Automatic Document Feeder)
cover is firmly closed.
Faxes are not received
automatically.
Fax mode should be selected.
Make sure that there is paper in the tray.
Check to see if the display shows “Memory Full”.
The machine does not
send.
Make sure that the document is loaded in the ADF or on
the document glass.
“TX” should show up on the display.
Check the fax machine you are sending to, to see if it
can receive your fax.
The incoming fax has
blank spaces or is of
poor-quality.
The fax machine sending you the fax may be faulty.
A noisy phone line can cause line errors.
Check your machine by making a copy.
The print cartridge may be empty. Replace the print
cartridge, referring to Replacing the Print Cartridge
on page 9-7.
Some of the words on
an incoming fax are
stretched.
The fax machine sending you the fax had a temporary
document jam.
There are lines on the
documents you send.
Check your scanning glass for marks and clean it. See
Cleaning the Scan Unit on page 9-5.
The machine dials a
number, but a
connection with the
other fax machine fails.
The other fax machine may be turned off, out of paper,
or cannot answer incoming calls. Contact the other
machine operator to resolve the problem.
Documents are not
stored in memory.
There may not be enough memory to store the
document. If the display shows a “Memory Full”
message, delete from memory any documents you no
longer need and then try again to store the document.
10 Troubleshooting
Xerox Phaser 3200MFP 10-25
Common Windows Problems
NOTE: Refer to Microsoft Windows 98/Me/2000/XP(32/64bit)/2003(32/
64bit)/Vista User’s Guide that came with your PC for further information on
Windows error messages.
Blank areas appear at
the bottom of each
page or on other
pages, with a small
strip of text at the top.
You may have chosen the wrong paper settings in the
user option setting. For details about paper settings, see
Selecting Print Materials on page 4-2.
Condition Suggested solutions
“File in Use”
message appears
during installation.
Exit all software applications. Remove all software from
the StartUp Group, then restart Windows. Reinstall the
printer driver.
“Error Writing to
LPTx” message
appears.
• Ensure that the cables are connected correctly, and
that the machine is switched on.
• If bi-directional communication is not turned on in the
driver, it will also cause this message.
“General Protection
Fault”, “Exception
OE”, “Spool32”, or
“Illegal Operation”
messages appear.
Close all other applications, reboot Windows and try
printing again.
“Fail To Print”, “A
printer timeout error
occurred.” messages
appear.
These messages may appear during printing. Just keep
waiting until the machine finishes printing. If the
message appears in standby mode or after printing has
been completed, check the connection and/or whether
an error has occurred.
“File in Use”
message appears
during installation.
Exit all software applications. Remove all software from
the StartUp Group, then restart Windows. Reinstall the
printer driver.
Condition Suggested solutions
10 Troubleshooting
10-26 Xerox Phaser 3200MFP
Common PostScript Problems (Phaser 3200MFP/N Only)
The following situations are PS language specific and may occur when several
printer languages are being used.
NOTE: To receive a printed or screen-displayed message when PostScript
errors occur, open the Print Options window and click the desired selection
next to the PostScript errors section
Condition Suggested solutions
PostScript file cannot
be printed.
The PostScript driver may
not be installed correctly.
• Install the PostScript
driver.
• Print a configuration page
and verify that the PS
version is available for
printing.
• If the problem persists,
contact a service
representative.
“Limit Check Error”
message appears.
The print job was too
complex.
You might need to reduce
the complexity of the page
or install more memory.
A PostScript error page
prints.
The print job may not be
PostScript.
Make sure that the print job
is a PostScript job. Check
to see whether the software
application expected a
setup or PostScript header
file to be sent to the
machine.
When print a document
in Macintosh with
Acrobat Reader 6.0 or
higher, colors print
incorrectly.
The resolution setting in the
printer driver may not be
matched with that in
Acrobat Reader.
Make sure that the
resolution setting in your
printer driver matches that
in Acrobat Reader.
10 Troubleshooting
Xerox Phaser 3200MFP 10-27
Common Linux Problems
Problem Possible Cause and Solution
The machine
does not print.
• Check if the printer driver is installed in your system. Open
Unified Driver configurator and switch to the Printers tab in
Printers configuration window to look at the list of available
printers. Make sure that your machine is displayed on the
list. If not, please, invoke Add new printer wizard to set up
your device.
• Check if the printer has started. Open Printers configuration
and select your machine on the printers list. Look at the
description in the Selected printer pane. If its status contains
“(stopped)” string, please, press the Start button. After that
normal operation of the printer should be restored. The
“stopped” status might be activated when some problems in
printing occurred. For instance, this could be an attempt to
print a document when a port is claimed by a scanning
application.
• Check if the port is not busy. Since functional components of
MFP (printer and scanner) share the same I/O interface
(port), the situation of simultaneous access of different
“consumer” applications to the same port are possible. To
avoid possible conflicts, only one of them at a time is
allowed to gain control over the device. The other
“consumer” will encounter “device busy” response. You
should open ports configuration and select the port assigned
to your printer. In the Selected port pane you can see if the
port is occupied by some other application. If this is the
case, you should wait for completion of the current job or
should press Release port button, if you are sure that the
present owner is not functioning properly.
• Check if your application has special print option such as “-
oraw”. If “-oraw” is specified in the command line parameter
then remove it to print properly. For Gimp front-end, select
“print” -> “Setup printer” and edit command line parameter in
the command item.
10 Troubleshooting
10-28 Xerox Phaser 3200MFP
The machine
does not
appear on the
scanners list.
• Check if your machine is attached to your computer. Make
sure that it is connected properly via the USB port and is
turned on.
• Check if the scanner driver for your machine is installed in
your system. Open Unified Driver configurator, switch to
Scanners configuration, then press Drivers. Make sure that
driver with a name corresponding to your machine's name is
listed in the window. Check if the port is not busy. Since
functional components of MFP (printer and scanner) share
the same I/O interface (port), the situation of simultaneous
access of different “consumer” application to the same port
is possible. To avoid possible conflicts, only one of them at a
time is allowed to gain control over the device. The other
“consumer” will encounter “device busy” response. This can
usually happen while starting scan procedure, and
appropriate message box appears.
• To identify the source of the problem, you should open ports
configuration and select the port assigned to your scanner.
port's symbol /dev/mfp0 corresponds to LP:0 designation
displayed in the scanners’ options, /dev/mfp1 relates to LP:1
and so on. USB ports start at /dev/mfp4, so scanner on
USB:0 relates to /dev/mfp4 respectively and so forth
sequentially. In the Selected port pane you can see if the
port is occupied by some other application. If this is the
case, you should wait for completion of the current job or
you should press Release port button, if you are sure that
the present port's owner is not functioning properly.
Problem Possible Cause and Solution
10 Troubleshooting
Xerox Phaser 3200MFP 10-29
The machine
does not scan.
• Check if a document is loaded into the machine.
• Check if your machine is connected to the computer. Make
sure if it is connected properly if an I/O error is reported
while scanning.
• Check if the port is not busy. Since functional components of
MFP (printer and scanner) share the same I/O interface
(port), the situation of simultaneous access of different
“consumer” application to the same port is possible. To
avoid possible conflicts, only one of them at a time is
allowed to gain control over the device. The other
“consumer” will encounter “device busy” response. This can
usually happen while starting scan procedure, and
appropriate message box will be displayed.
To identify the source of the problem, you should open ports
configuration and select the port assigned to your scanner.
port’s symbol /dev/mfp0 corresponds to LP:0 designation
displayed in the scanners’ options, /dev/mfp1 relates to LP:1
and so on. USB ports start at /dev/mfp4, so scanner on
USB:0 relates to /dev/mfp4 respectively and so forth
sequentially. In the Selected port pane you can see if the
port is occupied by some other application. If this is the
case, you should wait for completion of the current job or
should press the Release port button, if you are sure that the
present port’s owner is not functioning properly.
I cannot scan
via Gimp Front-
end.
• Check if Gimp Front-end has “Xsane: Device dialog.” on the
“Acquire” menu. If not, you should install Xsane plug-in for
Gimp on the your computer. You can find Xsane plug-in
package for Gimp on Linux distribution CD or Gimp home
page. For the detail information, refer to the Help for Linux
distribution CD or Gimp Front-end application.
If you wish to use other kind of scan application, refer to the
Help for application.
I encounter
error “Cannot
open port
device file”
when printing a
document.
Please avoid changing the print job parameters (via LPR GUI,
for example) while a print job is in progress. Known versions of
CUPS server break the print job whenever print options are
changed and then try to restart the job from the beginning.
Since Unified Linux Driver locks port while printing, the abrupt
termination of the driver keeps the port locked and therefore
unavailable for subsequent print jobs. If this situation
occurred, please, try to release the port.
When printing a
document over
the network in
SuSE 9.2, the
machine does
not print.
The CUPS (Common Unix Printing System) version
distributed with SuSE Linux 9.2
(cups-1.1.21) has a problem with ipp
(Internet Printing Protocol) printing. Use the socket printing
instead of ipp or install later version of CUPS (cups-1.1.22 or
higher).
Problem Possible Cause and Solution
10 Troubleshooting
10-30 Xerox Phaser 3200MFP
Common Macintosh Problems (Phaser 3200MFP/N Only)
Problems in Printer Setup Utility
Problem Possible Cause and Solution
The printer does not
print PDF file correctly.
Some parts of graphics,
text or illustrations are
missing.
Incompatibility between the PDF file and the Acrobat products:
Printing the PDF file as an image may solve this problem. Turn
on Print as Image from the Acrobat printing options.
Note: It will take longer to print when you print a PDF file as an
image.
The document has
printed, but the print job
has not disappeared
from the spooler in
Mac OS 10.3.2.
Update your Mac OS to OS 10.3.3. or higher.
Some letters are not
displayed normally
during the Cover page
printing.
This problem is caused because Mac OS can not create the
font during the Cover page printing. English alphabet and
numbers are displayed normally at the Cover page.
11 Specifications
Xerox Phaser 3200MFP 11-1
11 Specifications
This chapter includes:
• General Specifications – page 11-2
• Scanner and Copier Specifications – page 11-3
• Printer Specifications – page 11-4
• Facsimile Specifications – page 11-5
• Paper Specifications – page 11-6
11 Specifications
11-2 Xerox Phaser 3200MFP
General Specifications
Item Description
Model Phaser 3200MFP/B, Phaser 3200MFP/N
Automatic document
feeder
Up to 30 sheets (20 lb, 75 g/m2)
ADF document size Width: 5.6 to 8.5 inches (142 to 216 mm)
Length: 5.8 to 14 inches (148 to 356 mm)
Paper input capacity Paper Tray: 250 multi-pages for plain paper (20 lb, 75 g/m2)
Manual Tray: 1 sheet of paper(16 to 40 lb, 60 to 165 g/m2)
Paper output capacity 100 sheets
Paper type Plain paper, Transparencies, Labels, Card stock, Envelopes
Consumables 1-piece print cartridge system
Power requirements 110 - 127 VAC, 50/60 Hz, 5.5 A
220 - 240 VAC, 50/60 Hz, 3 A
Power consumption Sleep mode: Under 12 W
Average: 400 W
Noisea
a.Sound Pressure Level, ISO7779
Standby mode: Less than 35 dBA
Warm up: Less than 49 dBA
Copying: Less than 55 dBA
Printing: Less than 53 dBA
Warm-up time Less than 20 seconds
Operating conditions Temperature: 50 oF to 89 oF (10 oC to 32 oC)
Humidity: 20 % to 80 % RH
LCD 16 characters x 2 lines
Print Cartridge lifeb
b.The number of pages may be affected by operating environment, printing interval, media type, and media
size.
2,000/3,000 pages (for starter, 1,500 pages) @ ISO 19752 5 % coverage
SET dimension
(W x D x H)
17.2 x 14.7x 15.2 in. (438 x 374 x 387 mm)
Weight
(including consumables)
24.7 lb (11.2Kg)
Package weight Paper: 2.9 lb (1.3 Kg)
Plastic: 1.1 lb (0.5 Kg)
Duty cycle (Monthly) Print: Up to 10,000 pages
11 Specifications
Xerox Phaser 3200MFP 11-3
Scanner and Copier Specifications
Item Description
Compatibility TWAIN standard / WIA standard
Scanning method ADF and Flat-bed CIS (Contact Image Sensor) module
Resolution Optical: 600 x 600 dpi (Mono and color)
Enhanced: 4,800 x 4,800 dpi
Effective scanning length Platen: 11.7 inches (297 mm)
ADF: 14 inches (356 mm)
Effective scanning width Max. 8.2 inches (208 mm)
Color bit depth 24 bit
Mono bit depth 1 bit for Black & White mode
8 bit for Gray mode
Copy speeda
a.Copy Speed is based on Single Document Multiple Copy.
Up to 24 ppm in Letter, A4
First copy out time Standby mode: 10 seconds
Copy resolution Scan: 600 x 300 (Text, Text/Photo)
600 x 600 (Photo using Platen)
600 x 300 (Photo using ADF)
Print: 600 x 600 (Text, Text/Photo, Photo)
Zoom rate Platen: 25 ~ 400 %
ADF: 25 ~ 100 %
Multiple copies 1-99 pages
Gray scale 256 levels
11 Specifications
11-4 Xerox Phaser 3200MFP
Printer Specifications
Item Description
Printing method Laser Beam Printing
Printing speeda
a.Print speed will be affected by operating system used, computing performance, application
software, connecting method, media type, media size, and job complexity.
Up to 24 ppm in Letter, A4
First print out time Standby mode: 10 seconds
Printer resolution Up to 1,200 x 1,200 dpi effective output
Emulation PCL 6, PS 3 (Phaser 3200MFP/N only)
OS Compatibility Windows 98/Me/2000/XP(32/64bit)/2003(32/64bit)/Vista,
Various Linux OS (USB only),
Macintosh 10.3 ~ 10.4 (Phaser 3200MFP/N only)
Memory 64 MB (Non-extendable)
Interface High Speed USB 2.0
Ethernet 10/100 Base TX (Phaser 3200MFP/N only)
11 Specifications
Xerox Phaser 3200MFP 11-5
Facsimile Specifications
Item Description
Compatibility ITU-T Group 3
Applicable linea
a.DSL, Voice Over IP and Digitac converters (convert digital to analogue) are not supported
applications.
Public Switched Telephone Network (PSTN) or behind PABX
Data coding MH/MR/MMR (ECM Mode)/JBIG/JPEG/ECM( Error
Correction Mode)
Modem speed 33.6 Kbps
Transmission speed Approx. 3 seconds/page
* Transmission time applies to memory transmission of text
data with ECM compression using only ITU-T No.1 Chart.
Maximum document length Platen: 11.7 in. (297 mm)
ADF: 14 in. (356 mm)
Paper size Letter, A4, Legal, Folio, Executive, B5
Resolution Standard: 203 x 98 dpi
Fine: 203 x 196 dpi
Super Fine: 300 x 300 dpi
Photo: 203 x 196 dpi
Color: 200 x 200 dpi
Memory 4 MB
Halftone 256 levels
Auto dialer Group dialing (up to 200 numbers)
11 Specifications
11-6 Xerox Phaser 3200MFP
Paper Specifications
Overview
Your machine accepts a variety of print materials, such as cut-sheet paper
(including up to 100% recycled fiber content paper), envelopes, labels,
transparencies and custom-size paper. Properties, such as weight,
composition, grain and moisture content, are important factors affecting the
machine’s performance and the output quality. Paper that does not meet the
guidelines outlined in this User Guide can cause the following problems:
• Poor print quality
• Increased paper jams
• Premature wear on the machine.
NOTE:
• Some paper may meet all of the guidelines in this guide and still not
produce satisfactory results. This may be the result of improper handling,
unacceptable temperature and humidity levels, or other variables over
which Xerox has no control.
• Before purchasing large quantities of paper, make sure the paper meets
the requirements specified in this User Guide.
CAUTION: Using paper that does not meet these specifications may
cause problems, requiring repairs. These repairs are not covered by the
Xerox warranty or service agreements.
11 Specifications
Xerox Phaser 3200MFP 11-7
Supported Sizes of Paper
Paper Dimensions
a
Weight Capacity
b
Letter 8.5 x 11 inches
(216 x 279 mm)
16 to 24 lb
(60 to 90 g/m2) for
the tray with multi-
pages feeding
16 to 43 lb
(60 to 165 g/m2) for
the tray with single
page feeding and
the manual tray
250 sheets of 20 lb
(75 g/m2) paper for
the tray
1 sheet of paper for
the tray or manual
tray
A4 8.3 x 11.7 in.
(210 x 297 mm)
Executive 7.3 x 10.5 inches
(184 x 267 mm)
Legal 8.5 x 14 inches
(216 x 356 mm)
A5 5.8 x 8.2 inches
(148 x 210 mm)
A6 4.1 x 5.8 inches
(105 x 148 mm)
ISO B5 6.9 x 9.8 inches
(176 x 250 mm)
JIS B5 7.2 x 10.1 inches
(182 x 257 mm)
Folio 8.5 x 13.5 inches
(216 x 330 mm)
Oficio 8.5 x 13 inches
(216 x 343 mm)
Minimum size
(custom)
3 x 5 inches
(76 x 127 mm)
16 to 43 lb (60 to
165 g/m2) for the
tray with single
page feeding and
the manual tray
1 sheet for the
manual tray
Maximum size
(custom)
8.5 x 14 inches
(216 x 356 mm)
Transparency Same minimum and
maximum paper
sizes as listed
above.
37 to 39 lb (138 to
146 g/m2)
1 sheet for the
manual tray
Labels 32 to 40 lb (120 to
150 g/m2)
1 sheet for the
manual tray
Cards 16 to 43 lb (90 to
165 g/m2)
1 sheet for the
manual tray
11 Specifications
11-8 Xerox Phaser 3200MFP
NOTE: You may experience jams when using print materials with a length of
less than 5 inches (127 mm). For optimum performance, ensure that you are
storing and handling the paper correctly. Please refer to Paper Storage
Environment on page 11-10..
Guidelines for Using Paper
For the best result, use conventional 20 lb (75 g/m
2
) paper. Ensure that the
paper is of good quality, and free of cuts, nicks, tears, spots, loose particles,
dust, wrinkles, voids, and curled or bent edges.
If you are unsure of what type of paper you are loading, such as bond or
recycled paper, check the label on the package.
The following problems may cause print quality deviations, jamming or even
damage to the machine:
Envelope B5 6.93 x 9.84 inches
(176 x 250 mm)
20 to 24 lb
(75 to 90 g/m2)
1 sheet for the
manual tray
Envelope Monarch 3.88 x 7.5 inches
(98.4 x 190.5 mm)
Envelope COM-10 4.12 x 9.5 inches
(105 x 241 mm)
Envelope DL 4.33 x 8.66 inches
(110 x 220 mm)
Envelope C5 6.38 x 9.02 inches
(162 x 229 mm)
Envelope C6 4.49 x 6.38 inches
(114 x 162 mm)
a.The machine supports a wide range of media sizes. See Paper Type, Input Sources,
and Capacities on page 4-2.
b.Capacity may differ depending on media weight, thickness, and environmental
conditions.
Paper Dimensions
a
Weight Capacity
b
Symptom Problem with Paper Solution
Poor print quality or toner
adhesion, problems with
feeding
Too moist, too rough, too
smooth or embossed;
faulty paper lot
Try another kind of
paper, between 100 ~
400 Sheffield, 4 ~ 5 %
moisture content.
Dropout, jamming, curl Stored improperly Store paper flat in its
moisture-proof wrapping.
Increased gray
background shading/
printer wear
Too heavy Use lighter paper.
11 Specifications
Xerox Phaser 3200MFP 11-9
NOTE:
• Do not use letterhead paper printed with low-temperature inks, such as
those used in some types of thermography.
• Do not use raised or embossed letterhead.
• The machine uses heat and pressure to fuse toner to the paper. Make
sure that any colored paper or preprinted forms use inks that are
compatible with this fusing temperature (392 °F or 200 °C for 0.1 second).
Paper Specifications
Excessive curl problems
with feeding
Too moist, wrong grain
direction or short-grain
construction
Use long-grain paper.
Jamming, damage to
machine
Cutouts or perforations Do not use paper with
cutouts or perforations.
Problems with feeding Ragged edges Use good quality paper.
Symptom Problem with Paper Solution
Category Specifications
Acid content 5.5 pH or lower
Caliper 3.0 ~ 7.0 mils (0.094 ~ 0.18 mm)
Curl in ream Flat within 0.02 in. (5 mm)
Cut edge conditions Cut with sharp blades with no visible fray.
Fusing compatibility
Must not scorch, melt, offset or release
hazardous emissions when heated to 392 °F
(200 °C) for 0.1 second.
Grain Long grain
Moisture content 4 % ~ 6 % by weight
Smoothness 100 ~ 400 Sheffield
11 Specifications
11-10 Xerox Phaser 3200MFP
Paper Output Capacity
Paper Storage Environment
Paper storage environmental conditions directly affect the feed operation.
Ideally, the machine and paper storage environment should be at or near room
temperature, and not too dry or humid. Remember that paper is hygroscopic;
it absorbs and loses moisture rapidly.
Heat works with humidity to damage paper. Heat causes the moisture in paper
to evaporate, while cold causes it to condense on the sheets. Heating systems
and air conditioners remove most of the humidity from a room. As paper is
opened and used, it loses moisture, causing streaks and smudging. Humid
weather or water coolers can cause the humidity to increase in a room. As
paper is opened and used it absorbs any excess moisture, causing light print
and dropouts. Also, as paper loses and gains moisture it can become
distorted. This can cause paper jams.
Care should be taken not to purchase more paper than can be used in a short
time (about 3 months). Paper stored for long periods may experience heat and
moisture extremes, which can cause damage. Planning is important to
prevent damage to large supplies of paper.
Unopened paper in sealed reams can remain stable for several months before
use. Opened packages of paper have more potential for environment
damage, especially if they are not wrapped with a moisture-proof barrier.
The paper storage environment should be properly maintained to ensure
optimum performance. The required condition is 68 to 75 °F (20 to 24 °C), with
a relative humidity of 45 % to 55 %. The following guidelines should be
considered when evaluating the paper’s storage environment:
• Paper should be stored at or near room temperature.
• The air should not be too dry or too humid.
• The best way to store an opened ream of paper is to rewrap it tightly in its
moisture-proof wrapping. If the machine environment is subject to
extremes, unwrap only the amount of paper to be used during the day’s
operation to prevent unwanted moisture changes.
Output Location Capacity
Face-down output tray 100 sheets of 20 lb (75 g/m2 bond) paper
11 Specifications
Xerox Phaser 3200MFP 11-11
Envelopes
Envelope construction is critical. Envelope fold lines can vary considerably,
not only between manufacturers, but also within a box from the same
manufacturer. Successful printing on envelopes depends upon the quality of
the envelopes. When selecting envelopes, consider the following
components:
• Weight: The weight of the envelope paper should not exceed 20 lb (75 g/
m
2
) or jamming may occur.
• Construction: Prior to printing, envelopes should lie flat with less than 0.25
inches (6 mm) curl, and should not contain air.
• Condition: Envelopes should not be wrinkled, nicked or otherwise
damaged.
• Temperature: You should use envelopes that are compatible with the heat
and pressure of the machine.
• Size: You should only use envelopes within the following size ranges.
NOTE:
• Load only one envelope at a time to print envelopes.
• You may experience some paper jams when using any media with a
length less than 5.5 in. (140 mm). This may be caused by paper that has
been affected by environmental conditions. For optimum performance,
make sure you are storing and handling the paper correctly. Please refer
to Paper Storage Environment on page 11-10..
Minimum Maximum
3 x 5 in.
(76 x 127 mm)
8.5 x 14 in.
(216 x 356 mm)
11 Specifications
11-12 Xerox Phaser 3200MFP
Envelopes with Double Side Seams
Double side-seams construction has vertical seams at both ends of the
envelope rather than diagonal seams. This style may be more likely to wrinkle.
Be sure the seam extends all the way to the corner of the envelope as
illustrated below.
Envelopes with Adhesive Strips or Flaps
Envelopes with a peel-off adhesive strip or with more than one flap that folds
over to seal must use adhesives compatible with the heat and pressure in the
machine. The extra flaps and strips might cause wrinkling, creasing or even
jams and may even damage the fuser.
Envelope Margins
The following gives typical address margins for a commercial #10 or DL
envelope.
NOTE:
• For the best print quality, position margins no closer than 0.6 in. (15 mm)
from the edges of the envelope.
• Avoid printing over the area where the envelope’s seams meet.
Envelope Storage
Proper storage of envelopes helps contribute to print quality. Envelopes
should be stored flat. If air is trapped in an envelope, creating an air bubble,
then the envelope may wrinkle during printing.
Type of Address Minimum Maximum
Return address 0.6 in. (15 mm) 2 in. (51 mm)
Delivery address 2 in. (51 mm) 3.5 in. (90 mm)
Correct
Incorrect
11 Specifications
Xerox Phaser 3200MFP 11-13
Labels
CAUTION:
– To avoid damaging the machine, use only labels recommended for
laser printers.
– To prevent serious jams, always load one sheet of paper at a time
to print labels.
– Never print on the same sheet of labels more than once and never
print on a partial sheet of labels.
When selecting labels, consider the quality of each component:
• Adhesives: The adhesive material should be stable at 356°F (180°C), the
machine’s fusing temperature.
• Arrangement: Only use labels with no exposed backing between them.
Labels can peel off sheets with spaces between the labels, causing
serious jams.
• Curl: Prior to printing, labels must lie flat with no more than 5 in. (13 mm)
of curl in any direction.
• Condition: Do not use labels with wrinkles, bubbles or other indications of
separation.
Transparencies
Transparencies used in the machine must be able to withstand 356°F (180°C),
the machine’s fusing temperature.
NOTE: Load only 1 transparency at a time.
CAUTION: To avoid damaging the machine, use only transparencies
recommended for use in laser printers.
11 Specifications
11-14 Xerox Phaser 3200MFP
Index
Xerox Phaser 3200MFP Index-1
Numerics
2/4-up, special copy 5-9
A
adding documents 8-21
Address Book, use 7-10
ADF (Automatic Document Feeder), load 5-4,
8-4
ADF rubber pad, replace 9-11
advanced printing, use 6-1,6-16
auto fit, special copy 5-8
automatic dialing
group 8-14
speed 8-13
automatic redialing 8-8
B
broadcasting faxes 8-18
C
canceling
copy 5-4
fax 8-7
print 6-6,6-15
scan 7-4
scheduled faxes 8-22
characters, enter 2-16
cleaning
drum 9-9
inside 9-3
LSU 9-5
outside 9-3
scan unit 9-5
clone, special copy 5-7
collation, special copy 5-8
connection
AC power 2-11
extension phone 2-8
parallel 2-10
telephone line cord 2-8
USB 2-10
consumables 9-10
contrast, copy 5-5
control panel 1-5
ControlCentre
installing 6-2,6-3
tabs 2-23
copying
collation 5-8
contrast 5-5
default setting, change 5-11
from ADF 5-4
from document glass 5-3
number of pages 5-6
original type 5-5
special features 5-7
time out, set 5-11
D
date and time, set 2-17
delayed fax 8-19
display language, change 2-15
document
jam, clear 10-2
loading
ADF 5-4,8-4
document glass 5-3,8-5
preparing 5-2
document glass
cleaning 9-5
loading 8-5
document, print
Macintosh 6-49
Windows 6-6
DRPD (Distinctive Ring Pattern Detection) 8-
11
drum, clean 9-9
E
error messages 10-9
extension phone, connect 2-8
Extras properties, set 6-13
F
favorites settings, use 6-14
fax system, set
advanced settings 8-25
basic settings 8-2
Fax/Internet Fax 1-1,2-1
fit to page
copying 5-8
G
Graphics properties, set 6-11
group dial
dialing 8-16
editing 8-15
setting 8-14
H
help, use 6-14,6-29
I
Image Mode 6-11
Information Sources 1-2
Index
Index-2 Xerox Phaser 3200MFP
install
printer driver
Macintosh 6-46
Windows 6-2
installing
Linux software 6-32
J
jam, clear
document 10-2
paper 10-4
L
Layout properties, set
Macintosh 6-50
Windows 6-8
Linux
common problems 6-28,10-26
driver, install 6-33
printer properties 6-39
printing 6-40
scanning 6-42
load paper
manual tray 4-5
tray 2-6
M
machine ID, set 2-15
Macintosh
common problems 10-27,10-30
driver
install 6-46
uninstall 6-47
printing 6-49
scanning 6-52
setting up the printer 6-48
MFP driver, install
Linux 6-33
N
network configuration
print 3-4
restore 3-4
network interface, reset 3-4
network scan
scanning 7-7
timeout, set 7-7
Network Scan program
adding scanners 7-5
network setup
EtherTalk 3-4
operating systems 3-2
TCP/IP 3-3
notifying toner 9-8
n-up (multiple pages per sheet)
copying 5-9
n-up printing
Macintosh 6-52
Windows 6-16
O
orientation, print 6-41
Windows 2-23,2-24,2-25,6-8
Other Features properties, set 6-13
overlay
create 6-23
delete 6-26
print 6-25
P
paper guidelines 4-3
paper jam, clear 10-4
paper load
manual tray 4-5
tray 2-6
paper load capacity 4-2
Paper properties, set 6-9
paper size, set 6-9
paper tray 2-19
print 6-41
paper source, set 6-41
Windows 6-10
paper type, set
Macintosh 6-51
paper tray 2-19
print 6-41
Windows 6-10
parallel,connect 2-10
poster
copying 5-10
poster, print 6-17
PostScript driver
installing 6-28
power save mode, use 2-21
print
document 6-6
fit to page 6-19
from Macintosh 6-49
from Windows 6-6
N-up
Macintosh 6-52
Windows 6-16
overlay 6-23
poster 6-20
scaling 6-18
watermark 6-20
Index
Xerox Phaser 3200MFP Index-3
Print Cartridge
maintaining 9-6
redistributing 9-6
replacing 9-7
print quality problems, solve 10-18
print resolution 6-41
printer driver, install
Linux 6-33
printer properties
Linux 6-40
printer properties, set
Macintosh 6-50
Windows 6-7,6-28
printer resolution, set
Macintosh 6-51
Windows 6-11
printer software
install
Macintosh 6-46
Windows 6-2
uninstall
Macintosh 6-47
printing
document 6-6
from Linux 6-40
network configuration page 3-4
Phonebook list 8-17
reports 8-23
priority fax 8-20
problem, solve
copying 10-22
error messages 10-9
faxing 10-24
Linux 6-28,10-26
Macintosh 10-27,10-30
paper feeding 10-14
printing 10-15
printing quality 10-18
scanning 10-23
R
receive mode, set 8-2
receiving a fax
in Ans/Fax mode 8-10
in DRPD mode 8-11
in Fax mode 8-10
in Secure Receiving mode 8-22
in Tel mode 8-10
in the memory 8-12
redialing
automatically 8-8
manually 8-7
reduced/enlarged
copying 5-6
Related Information Sources 1-2
replacing
ADF rubber pad 9-11
reports, print 8-23
resolution
faxing 8-5
printing 6-41
S
scanning
contol panel 7-2
default setting, change 7-9,7-10
Linux 6-42
scan settings 7-9
to email 7-8
to network computer 7-7
TWAIN 7-3
WIA driver 7-4
scanning from Macintosh 6-52
searching Phonebook 8-16
Secure Receiving mode 8-22
sending a fax
automatically 8-6
manually 8-7
setting
darkness 6-11
favorites 6-14
image mode 6-11
resolution
Macintosh 6-51
Windows 6-11
toner save 6-11
true-type option 6-11
software
install
Macintosh 6-46
Windows 6-2
system requirements
Macintosh 6-46
uninstall
Macintosh 6-47
sounds, set 2-20
specifications
facsimile 11-5
general 11-2
paper 11-6
printer 11-4
scanner and copier 11-3
speed dial
dialing 8-14
Index
Index-4 Xerox Phaser 3200MFP
storing 8-13
status monitor, use 6-30
system requirements
Linux 6-32
Macintosh 6-46
Windows 2-13
T
tel line, connect 2-8
toner save mode, use 2-21
toner save, set 6-11
TWAIN, scan 7-3
U
uninstall, software
Macintosh 6-47
uninstalling
MFP driver
Linux 6-34
USB
connect 2-10
V
volume, adjust
alarm 2-20
key 2-20
ringer 2-20
speaker 2-20
W
watermark
create 6-21
delete 6-22
edit 6-22
print 6-20
Welcome Center
Canada 1-9
US 1-9
WIA, scan 7-4
Z
zoom rate, copy 5-6