Samsung Electronics Co WT21MFF Laser Beam Printer User Manual 4x17 EN

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Date Submitted	2005-05-20 00:00:00
Date Available	2005-05-20 00:00:00
Creation Date	2005-05-20 14:49:05
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About the User’s Guide
This User’s Guide provides information you need for setting up your machine.
It also provides all of the detailed instructions for using your machine as a printer, a scanner, a copier, and a facsimile,
and information for maintaining and troubleshooting the machine.
The Software User’s Guide which is the second section of this guide provides information you need for installing the supplied software and using its
features.
This manual is provided for information purposes only. All information included herein is subject to change without notice.
Samsung Electronics is not responsible for any changes, direct or indirect, arising from or related to use of this manual.
© 2005 Samsung Electronics Co., Ltd. All rights reserved.
• SCX-4321 and SCX-4521F are model names of Samsung Electronics Co., Ltd.
• SAMSUNG and Samsung logo are trademarks of Samsung Electronics Co., Ltd.
• Apple, AppleTalk, TrueType, Laser Writer, and Macintosh are trademarks of Apple Computer, Inc.
• Microsoft, Windows, Windows 98, Windows Me, Windows 2000, Windows NT 4.0, and Windows XP are registered trademarks of Microsoft
Corporation.
• All other brand or product names are trademarks of their respective companies or organization.
CONTENTS
1. Introduction
Special Features ....................................................................................................................
Understanding Component Locations ........................................................................................
Front View .......................................................................................................................
Rear View ........................................................................................................................
Control Panel Functions .....................................................................................................
1.1
1.2
1.2
1.2
1.3
2. Getting Started
Unpacking ............................................................................................................................. 2.1
Selecting a Location .......................................................................................................... 2.2
Installing the Toner Cartridge .................................................................................................. 2.2
Loading Paper ....................................................................................................................... 2.3
Making Connections ............................................................................................................... 2.4
Turning the Machine On .......................................................................................................... 2.6
Installing Printer Software ....................................................................................................... 2.7
System Requirements ....................................................................................................... 2.7
Printer Driver Features ...................................................................................................... 2.8
Changing the Display Language and Country ............................................................................. 2.8
Setting Language ............................................................................................................. 2.8
Setting Country ................................................................................................................ 2.8
Setting the Machine ID
(Only for SCX-4521F) ......................................................................................... 2.9
Entering Characters Using the
Number Keypad ............................................................................................................... 2.9
Setting the Date and Time
(Only for SCX-4521F) ....................................................................................... 2.10
Changing the Clock Mode ................................................................................................. 2.10
Setting the Paper Size and Type ............................................................................................. 2.10
Setting Sounds (Only for SCX-4521F) ..................................................................... 2.11
Speaker, Ringer, Key Sound, and Alarm Sound ................................................................... 2.11
Speaker Volume ............................................................................................................. 2.11
Using the Save Modes .......................................................................................................... 2.11
Toner Save Mode ............................................................................................................ 2.11
Power Save Mode ........................................................................................................... 2.11
Setting the Dial Mode
(Only for SCX-4521F) ....................................................................................... 2.12
3. Paper Handling
Selecting Print Materials ..........................................................................................................
Paper Type, Input Sources, and Capacities ...........................................................................
Guidelines for Paper and Special Materials ...........................................................................
Loading Paper .......................................................................................................................
Using the Tray .................................................................................................................
Using the Manual Tray .......................................................................................................
Verifying an Output Location ...................................................................................................
3.1
3.1
3.2
3.3
3.3
3.3
3.3
4. Copying
Loading Paper for Copying .......................................................................................................
Preparing a Document ............................................................................................................
Making Copies on the Document Glass ......................................................................................
Making Copies from the Automatic Document Feeder ..................................................................
Setting Copy Options ..............................................................................................................
Darkness .........................................................................................................................
Original Type ...................................................................................................................
Reduced/Enlarged Copy .....................................................................................................
Number of Copies .............................................................................................................
Using Special Copy Features ....................................................................................................
Clone Copying ..................................................................................................................
ii
4.1
4.1
4.2
4.2
4.3
4.3
4.3
4.3
4.3
4.3
4.4
Collation Copying ..............................................................................................................
Auto Fit Copying ...............................................................................................................
ID Card Copying ...............................................................................................................
2 Up or 4 Up Copying ........................................................................................................
Poster Copying .................................................................................................................
Changing the Default Settings .................................................................................................
Setting the Time Out Option ....................................................................................................
Setting the Favorite Copy Option ..............................................................................................
4.4
4.4
4.5
4.5
4.5
4.6
4.6
4.6
5. Basic Printing
Printing a Document ............................................................................................................... 5.1
Canceling a Print Job .............................................................................................................. 5.1
6. Scanning
Scanning Basics ..................................................................................................................... 6.1
Scanning From the Control Panel to an Application ..................................................................... 6.1
7. Faxing (Only for SCX-4521F)
Setting Up the Fax System
Changing the Fax Setup options ............................................................................................... 7.1
Available Fax Setup Options .................................................................................................... 7.1
Sending a Fax
Loading a Document ...............................................................................................................
Adjusting the Document Resolution ..........................................................................................
Sending a Fax Automatically ....................................................................................................
Sending a Fax Manually ..........................................................................................................
Redialing the Last Number ......................................................................................................
Confirming Transmission .........................................................................................................
Automatic Redialing ................................................................................................................
7.3
7.4
7.5
7.6
7.6
7.6
7.6
Receiving a Fax
About Receiving Modes ...........................................................................................................
Loading Paper for Receiving Faxes ............................................................................................
Receiving Automatically in Fax Mode .........................................................................................
Receiving Manually in Tel Mode ................................................................................................
Receiving Automatically in Ans/
Fax Mode ..............................................................................................................................
Receiving Manually Using an Extension Telephone ......................................................................
Receiving Faxes Using the DRPD Mode ......................................................................................
Receiving Faxes in the Memory ................................................................................................
7.7
7.7
7.7
7.7
7.7
7.8
7.8
7.8
Automatic Dialing
Speed Dialing ........................................................................................................................ 7.9
Storing a Number for Speed Dialing .................................................................................... 7.9
Sending a Fax using a Speed Dial Number ........................................................................... 7.9
Group Dialing ........................................................................................................................ 7.9
Setting a Group Dial Number ............................................................................................. 7.9
Editing Group Dial Numbers ............................................................................................. 7.10
Sending a Fax Using Group Dialing
(Multi-address Transmission) ........................................................................................... 7.10
Searching for a Number in Memory ........................................................................................ 7.10
Searching Sequentially through the Memory ....................................................................... 7.10
Searching with a Particular First Letter .............................................................................. 7.10
Printing a Phonebook List ...................................................................................................... 7.11
Other Ways to Fax
Sending Broadcast Faxes ......................................................................................................
Sending a Delayed Fax .........................................................................................................
Sending a Priority Fax ...........................................................................................................
Adding Documents To a Scheduled Fax ...................................................................................
Canceling a Scheduled Fax ....................................................................................................
iii
7.11
7.12
7.12
7.13
7.13
Additional Features
Using Secure Receiving Mode ................................................................................................
Printing Reports ...................................................................................................................
Using Advanced Fax Settings .................................................................................................
Changing Setting Options ................................................................................................
Advanced Fax Setting Options ..........................................................................................
7.14
7.14
7.15
7.15
7.15
8. Maintenance
Clearing the Memory .............................................................................................................. 8.1
Setting the Machine to be Checked by Phone
(Only for SCX-4521F) ......................................................................................... 8.2
Cleaning Your Machine ............................................................................................................ 8.2
Cleaning the Outside ......................................................................................................... 8.2
Cleaning the Inside ........................................................................................................... 8.2
Cleaning the Scan Unit ...................................................................................................... 8.3
Maintaining the Toner Cartridge ............................................................................................... 8.3
Redistributing Toner .......................................................................................................... 8.4
Replacing the Toner Cartridge ............................................................................................ 8.4
Setting the Notify Toner Option
(Only for SCX-4521F) ..................................................................................... 8.4
Cleaning the Drum ............................................................................................................ 8.5
Ignoring the Toner Empty Message (Only for SCX-4521F) .......................................... 8.5
Consumables and Replacement Parts ........................................................................................ 8.5
Replacing the ADF Rubber Pad ................................................................................................. 8.6
9. Troubleshooting
Clearing Document Jams ......................................................................................................... 9.1
Input Misfeed ................................................................................................................... 9.1
Exit Misfeed ..................................................................................................................... 9.2
Clearing Paper Jams ............................................................................................................... 9.2
In the Tray ...................................................................................................................... 9.2
In the Manual Tray ........................................................................................................... 9.2
In the Fuser Area or Around the Toner Cartridge ................................................................... 9.3
In the Paper Exit Area ....................................................................................................... 9.3
Tips for Avoiding Paper Jams .............................................................................................. 9.4
Clearing LCD Error Messages ................................................................................................... 9.4
Solving Other Problems .......................................................................................................... 9.6
Paper Feeding Problems .................................................................................................... 9.6
Printing Problems ............................................................................................................. 9.7
Printing Quality Problems ................................................................................................... 9.8
Copying Problems ........................................................................................................... 9.10
Scanning Problems ......................................................................................................... 9.11
Fax Problems (Only for SCX-4521F) .................................................................. 9.11
Common Linux Problems ....................................................................................................... 9.12
Common Macintosh Problems ................................................................................................ 9.13
Problems in Printer Setup Utility ....................................................................................... 9.13
10. Specifications
General Specifications .......................................................................................................... 10.1
Scanner and Copier Specifications .......................................................................................... 10.2
Printer Specifications ............................................................................................................ 10.2
Facsimile Specifications
(Only for SCX-4521F) .................................................................................................................................... 10.3
Paper Specifications ............................................................................................................. 10.3
Overview ....................................................................................................................... 10.3
Supported Sizes of Paper ................................................................................................. 10.4
Guidelines for Using Paper ............................................................................................... 10.4
Paper Specifications ........................................................................................................ 10.5
Paper Output Capacity .................................................................................................... 10.5
Paper Storage Environment ............................................................................................. 10.5
iv
Important Precautions and Safety Information
Opening or removing covers may expose you to
dangerous voltages or other risks. Incorrect
reassembly could cause electric shock when the unit
is subsequently used.
When using this machine, these basic safety precautions should
always be followed to reduce risk of fire, electric shock and
injury to people:
14. Unplug the machine from the telephone jack, PC and
AC wall outlet and refer servicing to qualified service
personnel under the following conditions:
1. Read and understand all instructions.
2. Use common sense whenever operating electrical
appliances.
•When any part of the power cord, plug or
connecting cable is damaged or frayed.
3. Follow all warnings and instructions marked on the
machine and in the literature accompanying the
machine.
•If liquid has been spilled into the machine.
•If the machine has been exposed to rain or water.
•If the machine does not operate properly after
instructions have been followed.
4. If an operating instruction appears to conflict with
safety information, heed the safety information. You
may have misunderstood the operating instruction. If
you cannot resolve the conflict, contact your sales or
service representative for assistance.
•If the machine has been dropped, or the cabinet
appears damaged.
•If the machine exhibits a sudden and distinct
change in performance.
5. Unplug the machine from the AC wall socket and/or
telephone jack before cleaning. Do not use liquid or
aerosol cleaners. Use only a damp cloth for cleaning.
15. Adjust only those controls covered by the operating
instructions. Improper adjustment of other controls
may result in damage, and may require extensive
work by a qualified service technician to restore the
machine to normal operation.
6. Do not place the machine on an unstable cart, stand
or table. It may fall, causing serious damage.
7. Your machine should never be placed on, near or
over a radiator, heater, air conditioner or ventilation
duct.
16. Avoid using this machine during a lightning storm.
There may be a remote risk of electric shock from
lightning. If possible, unplug the AC power and
telephone cord for the duration of the lightning
storm.
8. Do not allow anything to rest on the power. Do not
locate your machine where the cords will be abused
by persons walking on them.
17. SAVE THESE INSTRUCTIONS.
9. Do not overload wall outlets and extension cords.
This can diminish performance, and may result in the
risk of fire or electric shock.
18. Use only No.26 AWG or larger telephone line cord.
Laser Safety Statement
10. Do not allow pets to chew on the AC power, telephone
or PC interface cords.
The printer is certified in the U.S. to conform to the
requirements of DHHS 21 CFR, chapter 1 Subchapter J for Class
I(1) laser products, and elsewhere is certified as a Class I laser
product conforming to the requirements of IEC 825.
11. Never push objects of any kind into the machine
through case or cabinet openings. They may touch
dangerous voltage points, creating a risk of fire or
shock. Never spill liquid of any kind onto or into the
machine.
Class I laser products are not considered to be hazardous. The
laser system and printer are designed so there is never any
human access to laser radiation above a Class I level during
normal operation, user maintenance or prescribed service
condition.
12. Your machine may have a heavy cover for optimal
pressure on the document for the best scanning and/
or faxing (usually the flatbed-type machine). In this
case, replace the cover after placing document on
the scan glass, by holding and moving it down slowly
until it seats on its location.
13. To reduce the risk of electric shock, do not
disassemble the machine. Take it to a qualified
service technician when repair work is required.
Correct Disposal of This Product
(Waste Electrical & Electronic
Equipment)
WARNING
Never operate or service the printer with the protective cover
removed from Laser/Scanner assembly. The reflected beam,
although invisible, can damage your eyes.
(Applicable in the European Union and other
European countries with separate collection
systems)
This marking shown on the product or its
literature, indicates that it should not be
disposed with other household wastes at the
end of its working life. To prevent possible
harm to the environment or human health
from uncontrolled waste disposal, please
separate this from other types of wastes and
recycle it responsibly to promote the
sustainable reuse of material resources.
Household users should contact either the retailer where they
purchased this product, or their local government office, for
details of where and how they can take this item for
environmentally safe recycling.
Business users should contact their supplier and check the
terms and conditions of the purchase contract. This product
should not be mixed with other commercial wastes for disposal.
Radio Frequency Emissions
Ozone Safety
FCC Information to the User
During normal operation, this machine
produces ozone. The ozone produced
does not present a hazard to the
operator. However, it is advisable that
the machine be operated in a well
ventilated area.
This device complies with Part 15 of the FCC Rules. Operation
is subject to the following two conditions:
•This device may not cause harmful interference, and
•This device must accept any interference received,
including interference that may cause undesired
operation.
If you need additional information
about ozone, please request your
nearest Samsung dealer.
This equipment has been tested and found to comply with the
limits for a Class B digital device, pursuant to Part 15 of the FCC
Rules. These limits are designed to provide reasonable
protection against harmful interference in a residential
installation. This equipment generates, uses and can radiate
radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful
interference to radio communications. However, there is no
guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference
to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try
to correct the interference by one or more of the following
measures:
•Reorient or relocate the receiving antenna.
•Increase the separation between the equipment and
receiver.
•Connect the equipment into an outlet on a circuit
different from that to which the receiver is connected.
•Consult the dealer or experienced radio TV technician for
help.
Power Saver
This machine contains advanced
energy conservation technology that
reduces power consumption when it is
not in active use.
When the machine does not receive
data for an extended period of time,
power consumption is automatically
lowered.
The energy star emblem does not
represent EPA endorsement of any
machine or service.
Recycling
Please recycle or dispose of the
packaging material for this product in
an environmentally responsible
manner.
vi
should be less than five in order to assure proper service from
the telephone company. In some cases, a sum of five may not
be usable on your line. If any of your telephone equipment is
not operating properly, you should immediately remove it from
your telephone line, as it may cause harm to the telephone
network.
CAUTION: Change or modifications not expressly approved
by the manufacturer responsible for compliance could void the
user's authority to operate the equipment.
Canadian Radio Interference Regulations
WARNING:
This digital apparatus does not exceed the Class B limits for
radio noise emissions from digital apparatus as set out in the
interference-causing equipment standard entitled “Digital
Apparatus”, ICES-003 of the Industry and Science Canada.
FCC Regulations state that changes or modifications to this
equipment not expressly approved by the manufacturer could
void the user’s authority to operate this equipment. In the
event that terminal equipment causes harm to the telephone
network, the telephone company should notify the customer
that service may be stopped. However, where prior notice is
impractical, the company may temporarily cease service,
providing that they:
Cet appareil numérique respecte les limites de bruits
radioélectriques applicables aux appareils numériques de
Classe B prescrites dans la norme sur le matériel brouilleur:
“Appareils Numériques”, ICES-003 édictée par l’Industrie et
Sciences Canada.
a) promptly notify the customer.
b) give the customer an opportunity to correct the equipment
problem.
Fax Branding
c) inform the customer of the right to bring a complaint to the
Federal Communication Commission pursuant to procedures
set out in FCC Rules and Regulations Subpart E of Part 68.
The Telephone Consumer Protection Act of 1991 makes it
unlawful for any person to use a computer or other electronic
device to send any message via a telephone facsimile machine
unless such message clearly contains in a margin at the top or
bottom of each transmitted page or on the first page of the
transmission the following information:
You should also know that:
• Your machine is not designed to be connected to a digital
PBX system.
(1) the date and time of transmission
• If you intend to use a computer modem or fax modem on
the same phone line as your machine, you may experience
transmission and reception problems with all the equipment.
It is recommended that no other equipment, except for a
regular telephone, share the line with your machine.
(2) identification of either business, business entity or
individual sending the message; and
(3) telephone number of either the sending machine, business,
business entity or individual.
The Telephone Company may make changes in its
communications facilities, equipment operations or procedures
where such action is reasonably required in the operation of its
business and is not inconsistent with the rules and regulations
in FCC Part 68. If such changes can be reasonably expected to
render any customer terminal equipment incompatible with
telephone company communications facilities, or require
modification or alteration of such terminal equipment, or
otherwise materially affect its use or performance, the
customer shall be given adequate notice in writing, to allow the
customer an opportunity to maintain uninterrupted service.
• If your area experiences a high incidence of lightning or
power surges, we recommend that you install surge
protectors for both the power and the telephone lines. Surge
protectors can be purchased from your dealer or telephone
and electronic specialty stores.
• When programming emergency numbers and/or making test
calls to emergency numbers, use a non-emergency number
to advise the emergency service dispatcher of your
intentions. The dispatcher will give you further instructions
on how to actually test the emergency number.
• This machine may not be used on coin service or party lines.
Ringer Equivalence Number
• This machine provides magnetic coupling to hearing aids.
The Ringer Equivalence Number and FCC Registration Number
for this machine may be found on the label located on the
bottom or rear of the machine. In some instances you may
need to provide these numbers to the telephone company.
• You may safely connect this equipment to the telephone
network by means of a standard modular jack, USOC RJ11C.
The Ringer Equivalence Number (REN) is a measure of the
electrical load placed on the telephone line, and is useful for
determining whether you have “overloaded” the line. Installing
several types of equipment on the same telephone line may
result in problems making and receiving telephone calls,
especially ringing when your line is called. The sum of all Ringer
Equivalence Numbers of the equipment on your telephone line
vii
Declaration of Conformity
(European Countries)
Replacing the Fitted Plug (for UK Only)
IMPORTANT
The mains lead for this machine is fitted with a standard (BS
1363) 13 amp plug and has a 13 amp fuse. When you change
or examine the fuse, you must re-fit the correct 13 amp fuse.
You then need to replace the fuse cover. If you have lost the
fuse cover, do not use the plug until you have another fuse
cover.
Approvals and Certifications
The CE marking applied to this product
symbolizes Samsung Electronics Co., Ltd.
Declaration of Conformity with the following
applicable 93/68/EEC Directives of the
European Union as of the dates indicated:
Please contact the people from you purchased the machine.
January 1, 1995: Council Directive 73/23/EEC
The 13 amp plug is the most widely used type in the UK and
should be suitable. However, some buildings (mainly old ones)
do not have normal 13 amp plug sockets. You need to buy a
suitable plug adaptor. Do not remove the moulded plug.
Approximation of the laws of the member states related to low
voltage equipment.
January 1, 1996: Council Directive 89/336/EEC (92/31/
EEC), approximation of the laws of the Member States related
to electromagnetic compatibility.
WARNING
If you cut off the moulded plug, get rid of it straight
away.
March 9, 1999: Council Directive 1999/5/EC on radio
equipment and telecommunications terminal equipment and
the mutual recognition of their conformity.
You cannot rewire the plug and you may receive an
electric shock if you plug it into a socket.
A full declaration, defining the relevant Directives and
referenced standards can be obtained from your Samsung
Electronics Co., Ltd. representative.
IMPORTANT WARNING: You must earth this machine.
The wires in the mains lead have the following color code:
EC Certification
• Green and Yellow:
Earth
Certification to 1999/5/EC Radio Equipment &
Telecommunications Terminal Equipment Directive
(FAX)
• Blue:
Neutral
• Brown:
Live
This Samsung product has been self-certified by Samsung for
pan-European single terminal connection to the analogue public
switched telephone network (PSTN) in accordance with
Directive 1999/5/EC. The product has been designed to work
with the national PSTNs and compatible PBXs of the European
countries:
If the wires in the mains lead do not match the colors marked
in your plug, do the following:
You must connect the green and yellow wire to the pin marked
by the letter “E” or by the safety ‘Earth symbol’ or colored green
and yellow or green.
You must connect the blue wire to the pin which is marked with
the letter “N” or colored black.
In the event of problems, you should contact the Euro QA Lab
of Samsung Electronics Co., Ltd. in the first instance.
You must connect the brown wire to the pin which is marked
with the letter “L” or colored red.
The product has been tested against TBR21. To assist in the use
and application of terminal equipment which complies with this
standard, the European Telecommunication Standards Institute
(ETSI) has issued an advisory document (EG 201 121) which
contains notes and additional requirements to ensure network
compatibility of TBR21 terminals. The product has been
designed against, and is fully compliant with, all of the relevant
advisory notes contained in this document.
You must have a 13 amp fuse in the plug, adaptor, or at the
distribution board.
viii
Differences Between British and
American English
British English
Temporary
ix
American English
(Re)dialling
(Re)dialing
Colour
Color
Emphasise
Emphasize
Recognise
Recognize
Organise
Organize
Authorise
Authorize
Cancelling
Canceling
Customise
Customize
Socket
Jack
Labelling
Labeling
Grey
Gray
1
Introduction
Special Features
Thank you for purchasing this Samsung multifunctional
product. Your machine provides printing, copying, scanning,
and faxing (only for SCX-4521F) functions!
Your new machine is equipped with special features that
improve the print quality. You can:
This chapter includes:
Print with excellent quality and high speed
• Special Features
• You can print up to 600 dots per inch (dpi).
• Understanding Component Locations
• Up to 20 ppm in A4 (20 ppm in Letter).
Handle paper flexibly
• Manual tray supports one sheet of envelopes, labels,
transparencies, custom-sized materials, postcards and
heavy paper.
• Standard 150-sheet tray supports standard type and
size of paper. Also, standard tray supports one sheet of
special materials.
• 50-sheet output tray supports convenient access.
Create professional documents
• Print Watermarks. You can customize your documents
with words, such as “Confidential”. For details, see
Software User’s Guide.
• Print Posters. The text and pictures of each page of your
document are magnified and printed across the sheet of
paper and taped together to form a poster. For details,
see Software User’s Guide.
Save time and money
• Allows you to use the Toner Save mode to save the
toner. For details, see Software User’s Guide and “Toner
Save Mode” on page 2.11.
• You can print multiple pages on one single sheet of paper
to save paper.
• You can use preprinted forms and letterhead on plain
paper.
• This machine automatically conserves electricity by
substantially reducing power consumption when not
printing.
• This machine meets Energy Star guidelines for energy
efficiency.
Print in various environments
• You can print in Windows 98/Me/NT 4.0/2000/XP.
• Your machine is compatible with various Linux and
Macintosh.
• Your machine comes with both the USB and Parallel
interface.
1.1
Introduction
Rear View
Understanding Component
Locations
Rear Cover
These are the main components of your machine:
Front View
Automatic
Document Feeder
Document
Guides
Document
Input Tray
Document
Output Tray
Document
Cover
Parallel
Connector
Paper
Output
Extension
Power
Switch
Document Glass
Control Panel
(SCX-4521F: see
page 1.3.
SCX-4321: see
page 1.3.)
AC Power Cord
Connector
EXT. Jack*
(Only for
SCX-4521F)
USB
Connector
Line Jack
(Only for SCX-4521F)
The figure above shows an SCX-4521F.
Paper Input
Tray
* If your country has a different telephone connection system,
this socket may be blocked.
Front Door
Output Tray
(Face Down)
Toner
Cartridge
Manual Tray
The figure above shows an SCX-4521F.
1.2
Introduction
Control Panel Functions
SCX-4521F
Scan-to
Toner Save
Allows you to access a list of your PC software
programs that an image can be scanned to. You
must create the scan list using the Samsung
software (Printer Settings Utility) provided with this
machine. For details, see Software User’s Guide.
Allows you to save on toner by using less toner to
print a document.
SCX-4321
Darkness
Adjusts the brightness of the documents for the
current copy job.
Original Type
Selects the document type for the current copy job.
No. of Copies
Selects the number of copies.
Reduce/Enlarge
Favorite Copy
Makes a copy smaller or larger than the original.
Allows you to use one of the special copy features,
such as Clone, Collation, Auto Fit, ID Card Copy, 2/4
Up (multiple pages on a sheet), and Poster copying
after assigning it.
Darkness
Displays the current status and prompts during an
operation.
Uses to scroll through the available options for the
selected menu item.
Confirms the selection on the display.
Menu
Enters Menu mode and scrolls through the menus
available.
Upper Level
Start
Stop/Clear
Number Keypad
Resolution
Broadcasting
Phone Book
Original Type
Selects the document type for the current copy job.
No. of Copies
Selects the number of copies.
Reduce/Enlarge Makes a copy smaller or larger than the original.
Favorite Copy
Enter
Starts a job.
Uses to scroll through the available options for the
selected menu item.
Stops an operation at any time.
In Standby mode, clears/cancels the copy options,
such as the darkness, the document type setting,
the copy size, and the number of copies.
Dials a number or enters alphanumeric characters.
Adjusts the resolution of the documents for the
current fax job.
Enter
Confirms the selection on the display.
Menu
Enters Menu mode and scrolls through the menus
available.
Upper Level
Start
On Hook Dial
Engages the telephone line.
Starts a job.
Stop/Clear
Scan-to
Allows you to access a list of your PC software
programs that an image can be scanned to. You must
create the scan list using the Samsung software
(Printer Settings Utility) provided with this machine.
For details, see Software User’s Guide.
Toner Save
Allows you to store frequently-dialed fax numbers as
one or two-digit speed dial or group dial numbers for
automatic dialing and edit the stored numbers. Also
allows you to print a Phonebook list.
In Standby mode, redials the last number or in Edit
mode, inserts a pause into a fax number.
Sends you back to the upper menu level.
Stops an operation at any time.
In Standby mode, clears/cancels the copy options,
such as the darkness, the document type setting, the
copy size, and the number of copies.
Allows you to send a fax to multiple destinations.
Redial/Pause
Allows you to use one of the special copy features,
such as Clone, Collation, Auto Fit, ID Card Copy, 2/4
Up (multiple pages on a sheet), and Poster copying
after assigning it.
Displays the current status and prompts during an
operation.
Sends you back to the upper menu level.
Adjusts the brightness of the documents for the
current copy job.
1.3
Introduction
Allows you to save on toner by using less toner to
print a document.
2
Getting Started
Unpacking
This chapter gives you step-by-step instructions for setting up
your machine.
This chapter includes:
Remove the machine and all accessories from the packing
carton. Make sure that the machine has been packed with
the following items:
• Unpacking
• Installing the Toner Cartridge
• Loading Paper
• Making Connections
• Turning the Machine On
• Installing Printer Software
Starter Toner Cartridge
AC Power Cord*
CD-ROM**
Quick Install Guide
Telephone Line Cord*
(only for SCX-4521F)
TAM Lead
(only for SCX-4521F and UK)
• Changing the Display Language and Country
• Setting the Machine ID (Only for SCX-4521F)
• Setting the Date and Time (Only for SCX-4521F)
• Setting the Paper Size and Type
• Setting Sounds (Only for SCX-4521F)
• Using the Save Modes
Paper Cover***
*.The appearance of the power cord and the telephone line cord
may differ depending on your country’s specifications.
**.The CD-ROM contains the Samsung printer drivers, Scan
drivers, Printer Settings Utility, SmarThru software, the
User’s Guide, and the Adobe Acrobat Reader program.
***.The paper cover is to prevent dust and moisture from
contaminating your paper loaded in the tray. When you need
to open the machine (for example, cleaning inside of the
machine, removing the jammed paper or installing the toner
cartridge), remove the paper cover from your machine.
NOTES:
• Components may differ from country to country.
• You should use the telephone line cord which is supplied
with your machine. If you are replacing it with another
vendor’s, it should be AWG #26 or larger telephone line
cord.
• Power cord must be plugged into a grounded power
socket.
2.1
Getting Started
2
• Left: 3.9 in./100 mm (enough space for ventilation)
Remove the packing tape from the front, back, and sides
of the machine.
Tape
Installing the Toner Cartridge
Open the front door.
Remove the toner cartridge from its bag and remove the
paper protecting the cartridge by pulling the packing tape.
Selecting a Location
Select a level, stable place with adequate space for air
circulation. Allow extra space for opening doors and trays.
The area should be well-ventilated and away from direct
sunlight or sources of heat, cold, and humidity. Do not set the
machine close to the edge of your desk or table.
Clearance Space
• Front: 19 in./482.6 mm (enough space so that the tray
and door can be opened)
• Back: 3.9 in./100 mm (enough space for ventilation)
• Right: 3.9 in./100 mm (enough space for ventilation)
2.2
Getting Started
3
Gently roll the cartridge 5 or 6 times to distribute the
toner.
Close the front door. Make sure that the door is securely
closed. If the cover is not firmly closed, printing errors
may occur when you print.
Thoroughly rolling the cartridge will assure maximum
copies per cartridge.
NOTE: If toner gets on your clothing, wipe it off with a dry cloth
and wash clothing in cold water. Hot water sets toner into fabric.
CAUTIONS:
• To prevent damage, do not expose the toner cartridge to
light for more than a few minutes. Cover it with a piece of
paper, if left exposed for more than a few minutes.
• Do not touch the green underside of the toner cartridge. Use
the handle on the cartridge to avoid touching this area.
NOTE: When printing text at 5% coverage, you can expect a toner
cartridge life of approximately 3,000 pages. (1,000 pages for the
toner cartridge that is shipped with the machine.)
Unfold the toner cartridge handle and grasp it. Insert the
cartridge in the machine until it snaps into place.
Loading Paper
The tray can hold a maximum of 150 sheets of 20 lb (75 g/m2
bond) plain paper.
NOTE: Carefully insert or pull out the toner cartridge not to
scratch against the printer.
2.3
Getting Started
Grasp the tray and pull it toward you to open. Pinch the
rear guide and pull it out to extend the tray.
2
Fan the edges of the paper stack to separate the pages.
Then tap the stack on a flat surface to even it up.
Load paper with the print side facing up.
If necessary, close the paper cover to keep the paper
loaded in the tray from dust.
Making Connections
If you have SCX-4321:
Make sure that all four corners are flat in the tray.
Skip this step and proceed to step 2.
Pay attention not to overload paper. Paper overloading
may cause paper jams.
Pinch the rear guide to adjust for the paper length and
pinch the side guide to slide it to the edge of the paper.
If you have SCX-4521F:
Plug one end of the supplied telephone line cord into the
LINE jack on the machine and the other end into the wall
jack.
To the wall jack
NOTES:
If you want to use your machine to receive both faxes and
voice calls, you will need to connect a telephone and/or
answering machine to your machine.
• Do not push the paper side guide far enough to cause the
materials to warp.
• If you do not adjust the paper side guide, it may cause paper
jams.
2.4
Getting Started
Plug the cord of your extension phone or answering
machine into the EXT. jack.
For German users only
To an extension phone or
answering machine
For France users only
UK users should plug the cord of the extension phone into
the supplied TAM lead and plug the cord of the TAM lead
into the EXT. jack on the back of your machine.
TAM lead
(For UK users only)
NOTES:
• Use the TAM lead and the telephone line cord supplied with
your machine.
• In the United Kingdom, if a three-wire type (SHUNT-wire,
older equipment) telephone or answering machine is
connected to the EXT. jack on the machine, the external
equipment will fail to ring when receiving an incoming call as
the machine is designed to operate with the latest
technology. To prevent this incompatibility, use two-wire
(newer equipment) telephones or answering machines.
2.5
Getting Started
2
Connect a USB cable to the USB connector on your
machine. You need to buy a USB 1.1 compliant cable that
is within 3 m in length.
Turning the Machine On
Plug one end of the supplied three-pronged electrical cord
into the AC socket on the machine and the other end into a
properly grounded AC outlet.
Press the power switch to turn the machine on. “Warming
Up Please Wait” appears on the display indicating that the
machine is now on.
To the USB port on your computer
If you want to use a parallel printer cable, purchase only
an IEEE-1284 compliant parallel cable and connect it to
the parallel connector on your machine.
Push the metal clips down to fit inside the notches on the
cable plug.
To the AC outlet
To view your display text in another language, see
“Changing the Display Language and Country” on
page 2.8.
CAUTIONS:
• The fusing area at the rear portion of the inside of your
printer is hot when powered. Be careful not to be burned
when accessing this area.
• Do not disassemble the machine with power on. If you do,
you may receive an electric shock.
To the parallel port on your computer
NOTES:
• You only need to connect one of the cables mentioned
above. Do not use the parallel and the USB cables at the
same time.
• If you are using a USB cable, you must be running Windows
98/Me/2000/XP, Macintosh 10.3, or Linux.
2.6
Getting Started
System Requirements
Installing Printer Software
Your machine supports following operating system.
• Windows 98/Me/NT 4.0/2000/XP - The following table
shows Windows requirements.
You must install software using the supplied CDROM after you have set up your machine and
connected it to your computer. For details, see
Software User’s Guide.
Item
The CD-ROM provides you with the following software:
CPU
Programs for Windows
To use your machine as a printer and scanner in Windows, you
must install the MFP driver. You can install selectively or all the
following components:
RAM
• Printer driver- Use this driver to take full advantage of
your printer’s features.
• Scan driver- TWAIN and Windows Image Acquisition
(WIA) driver are available for scanning documents on
your machine.
Free disk
space
• Printer Settings Utility- Use this program to create
phonebook entries and configure the destination of the scan
button. You can also update the firmware of the machine.
Internet
Explorer
• SmarThru- It is the accompanying Windows-based
software for your multifunctional machine. Allows you to
edit a scanned image in many ways using a powerful
image editor and to send the image by e-mail. You can
also open another image editor program installed in your
Windows, like Adobe PhotoShop, from SmarThru.
Requirements
Recommended
Windows 98/Me/
NT 4.0/2000
Pentium II 400
MHz or higher
Pentium III 933
MHz
Windows XP
Pentium III 933
MHz or higher
Pentium IV 1 GHz
Windows 98/Me/
NT 4.0/2000
64 MB or higher
128 MB
Windows XP
128 MB or higher
256 MB
Windows 98/Me/
NT 4.0/2000
300 MB or higher
1 GB
Windows XP
1 GB or higher
5 GB
5.0 or higher
5.5
NOTE: For Windows NT 4.0/2000/XP, the system
administrator should install the software.
• Macintosh 10.3 - See Software User’s Guide.
• Various Linux - See Software User’s Guide.
For details, please refer to the onscreen help supplied on
the SmarThru program.
Macintosh Driver
You can print and scan in Macintosh using your machine.
Linux Driver
You can print and scan in Linux using your machine.
2.7
Getting Started
Printer Driver Features
Changing the Display Language
and Country
Your printer drivers support the following standard features:
• Paper source selection
• Paper size, orientation and media type
• number of copies
Setting Language
The following table lists a general overview of features
supported by your printer drivers.
To change the language that displays on the control panel,
follow these steps:
Printer Driver
Feature
Win 98/Me/
NT4.0/2000/XP
Linux
Macintosh
Toner Save
Print quality option
Poster printing
Multiple pages per sheet
(N-up)
Y(2,4)
Fit to page printing
Scale printing
Watermark
Overlay
Print order
Press Menu until “Machine Setup” appears on the top line
of the display.
Press the scroll button ( or ) until “Language” appears
on the bottom line of the display.
Press Enter. The current setting appears on the bottom
line of the display.
Press the scroll button ( or ) until the language you
want appears on the display.
Press Enter to save the selection.
To return to Standby mode, press Stop/Clear.
Setting Country
NOTE: For details about installing software and using its
features, see Software User’s Guide.
Press Menu until “Machine Setup” appears on the top line
of the display.
Press the scroll button ( or ) until “Select Country”
appears on the bottom line of the display.
Press Enter. The current setting appears on the bottom
line of the display.
Press the scroll button ( or ) until your country appears
on the display.
Press Enter to save the selection.
To return to Standby mode, press Stop/Clear.
NOTE: Changing the country clears the memory.
2.8
Getting Started
Setting the Machine ID
(Only for SCX-4521F)
If the next letter is printed on the same button, move the
cursor by pressing the button and then press the button
labeled with the letter you want. The cursor will move to
the right and the next letter will appear on the display.
In some countries, you are required by law to indicate your fax
number on any fax you send. The Machine ID, containing your
telephone number and name (or company name), will be
printed at the top of each page sent from your machine.
Press Menu until “Machine Setup” appears on the top line
of the display. The first available menu item, “Machine ID”,
displays on the bottom line.
Press Enter. The display asks you to enter the fax number.
If there is a number already set, the number appears.
Enter your fax number using the number keypad.
Key
button to delete the last digit.
Press Enter when the number on the display is correct.
The display asks you to enter an ID.
Enter your name or the company name using the number
keypad.
You can enter alphanumeric characters using the number
keypad, and include special symbols by pressing the 0
button.
For details on how to use the number keypad to enter
alphanumeric characters, see “Entering Characters Using
the Number Keypad” on page 2.9.
If you want to enter the same letter or number in
succession (e.g. SS, AA, 777), enter one digit, move the
cursor by pressing the button and enter the next digit.
If you want to insert a space in the name, you can also
use the button to move the cursor to skip the position.
Press Enter when the name on the display is correct.
To return to Standby mode, press Stop/Clear.
Assigned numbers, letters, or characters
Space
‘
Changing Numbers or Names
If you make a mistake while entering a number or name, press
the button to delete the last digit or character. Then enter the
correct number or character.
Entering Characters Using the
Number Keypad
Inserting a Pause
As you perform various tasks, you need to enter names and
numbers. For example, when you set up your machine, you
enter your name (or your company’s name) and telephone
number. When you store one- or two-digit speed dial or group
dial numbers, you may also enter the corresponding names.
To enter alphanumeric characters:
You can enter a space by pressing 1 twice.
When you finish entering letters, press Enter.
Keypad Letters and Numbers
NOTE: If you make a mistake while entering numbers, press
the
You can enter special characters, such as space, plus sign,
and etc.. For details, see “Keypad Letters and Numbers”
on page 2.9.
To enter additional letters, repeat step 1.
With some telephone systems, you must dial an access code (9,
for example) and listen for a second dial tone. In such cases,
you must insert a pause in the telephone number. You can
insert a pause while you are setting up speed dial numbers.
To insert a pause, press Redial/Pause at the appropriate place
while entering the telephone number. A “−” appears on the
display at the corresponding location.
When you are prompted to enter a letter,
locate the button labeled with the
character you want. Press the button until
the correct letter appears on the display.
For example, to enter the letter O,
press 6, labeled with “MNO”.
Each time you press 6, the display shows
a different letter, M, N, O, and finally 6.
2.9
Getting Started
Setting the Date and Time
(Only for SCX-4521F)
Setting the Paper Size and Type
When you turn your machine on for the first time, the display
prompts you to enter the current date and time. After entering,
it will not appear anymore.
After loading paper in the tray, you need to set the paper size
and type using the control panel buttons. These settings will
apply to copy and fax modes. For PC-printing, you need to
select the paper size and type in the application program you
use on your PC.
NOTE: When turning on the machine after turning it off for a
long time, you need to reset date and time.
Press Menu until “Machine Setup” appears on the top line
of the display.
Press the scroll button ( or ) to display “Date & Time”
on the bottom line and press Enter.
Enter the correct time and date using the number keypad.
Month
Day
Year
Hour
Minute
= 01 ~ 12
= 01 ~ 31
= requires four digits
= 01 ~ 12 (12-hour mode)
00 ~ 23 (24-hour mode)
= 00 ~ 59
You can also use the scroll button ( or ) to move the
cursor under the digit you want to correct and enter a new
number.
To select “AM” or “PM” for 12-hour format, press the
or
button or any number button.
You can change the clock mode to 24-hour format (e.g.
01:00 PM as 13:00). For details, see “Changing the Clock
Mode” on page 2.10.
Press Enter when the time and date on the display is
correct.
To return to Standby mode, press Stop/Clear.
Changing the Clock Mode
You can set your machine to display the current time using
either a 12-hour or 24-hour format.
When the cursor is not under the AM or PM indicator,
pressing the
or
button immediately moves the
cursor to the indicator.
NOTE: The date format may differ from country to country.
Press Menu until “Machine Setup” appears on the top line
of the display.
Press the scroll button ( or ) until you see “Clock Mode”
on the bottom line and press Enter.
The clock mode currently set for the machine displays.
Press the scroll button ( or ) to select the other mode
and then press Enter to save the selection.
To return to Standby mode, press Stop/Clear.
2.10
Getting Started
Press Menu.
The display shows “Paper Setting” on the top line of the
display.
Press the scroll button ( or ) to display “Paper Size” on
the bottom line and press Enter to access the menu item.
Use the scroll button ( or ) to find the paper size you
are using and press Enter to save it.
Press the button to scroll to “Paper Type” and press
Enter to access the menu item.
Use the scroll button ( or ) to find the paper type you
are using and press Enter to save it.
To return to Standby mode, press Stop/Clear.
Setting Sounds
(Only for
SCX-4521F)
Using the Save Modes
You can control the following sounds:
• Speaker: You can turn on or off the sounds from the
telephone line through the speaker, such as the dial tone or
a fax tone. With this option set to “Comm.” the speaker is
on until the remote machine answers.
• Ringer: You can adjust the ringer volume.
• Key Sound: With this option set to “On” a key tone
sounds each time a key is pressed.
• If the button backlight is on, the mode is active and the
machine uses less toner when printing a document.
• If the button backlight is off, the mode is deactivated and
the machine prints with the normal quantity of toner.
• You can adjust the volume level using the On Hook Dial
button.
NOTE: When PC-printing, you can also turn on or off the toner
Speaker, Ringer, Key Sound, and Alarm Sound
Press Menu until “Sound/Volume” appears on the top line
of the display.
Press the scroll button ( or ) to scroll through the
options. Press Enter when you see the desired sound
option.
Press the scroll button ( or ) to display the desired
status or volume for the option you have selected.
You will see the selection on the bottom line of the display.
For the ringer volume, you can select “Off”, “Low”, “Med”,
and “High”. Setting “Off” means that the ringer does not
sound. The machine works normally even if the ringer is
turned off.
Press Enter to save the selection. The next sound option
appears.
If necessary, repeat steps 2 through 4.
save mode in the printer properties. For details, see Software
User’s Guide.
Power Save Mode
Power Save mode allows your machine to reduce power
consumption when it is not in actual use. You can turn this
mode on and select a length of time for which the machine
waits after a job is printed before it switches to a reduced power
state.
To return to Standby mode, press Stop/Clear.
Speaker Volume
Toner Save mode allows your machine to use less toner on each
page. Activating this mode extends the life of the toner
cartridge beyond what one would experience in the normal
mode, but it reduces print quality.
To turn the toner save mode on or off, press Toner Save.
• Alarm Sound: You can turn the alarm sound on or off.
With this option set to “On” an alarm tone sounds when
an error occurs or fax communication ends.
Toner Save Mode
Press On Hook Dial. A dial tone sounds from the speaker.
Press the scroll button ( or ) until you hear the volume
you want. The display shows the current volume level.
Press On Hook Dial to save the change and return to
Standby mode.
NOTE: You can adjust the speaker volume only when the
telephone line is connected.
2.11
Getting Started
Press Menu until “Machine Setup” appears on top line of
the display.
Press the scroll button ( or ) until “Power Save” appears
on the bottom line. Press Enter.
Press the scroll button ( or ) to display “On” on the
bottom line and press Enter.
Selecting “Off” means that the power save mode is
deactivated.
Press the scroll button ( or ) until the time setting you
want appears.
The available options are 5, 10, 15, 30, and 45 (minutes).
Press Enter to save the selection.
To return to Standby mode, press Stop/Clear.
Setting the Dial Mode
(Only for SCX-4521F)
You can select the type of the telephone dial system where your
machine is connected.
NOTE: The Dial Mode setting may be unavailable depending
on your country.
Press Menu until “Machine Setup” appears on the top line
of the display.
Press the scroll button ( or ) until you see “Dial Mode”
on the bottom line and press Enter.
Press the scroll button ( or ) to select the desired dial
mode.
Select “Tone” if your machine is connected to a tone dial
line.
Select “Pulse” if the machine is connected to a pulse dial
line.
Press Enter to save the selection.
To return to Standby Mode, press Stop/Clear.
2.12
Getting Started
3
Paper Handling
Selecting Print Materials
• Selecting Print Materials
You can print on a variety of print materials, such as plain
paper, envelopes, labels, and transparencies. Always use print
materials that meet the guidelines for use with this machine.
See “Paper Specifications” on page 10.3. To get the best
possible print quality, use only high-quality copier-grade paper.
• Loading Paper
When you choose print materials, consider the following:
• Verifying an Output Location
• Size: You can use any size paper that fits easily within the
paper adjusters of the tray.
This chapter introduces you to the basics of selecting print
materials and loading them into your machine.
This chapter includes:
• Weight: 16 ~ 24 lb (60 to 90 g/m2 bond) for the tray with
multi-pages feeding, and 16 ~ 43 lb (60 to 165 g/m2
bond) for the manual tray and tray with single page
feeding.
• Brightness: Some papers are whiter than others and
produce sharper, more vibrant images.
• Surface smoothness: The smoothness of the paper
affects how crisp the printing looks on the paper.
CAUTION: Using print materials that dose not conform to the
specifications listed on page 10.2 may cause problems that
may require service. This service is not covered by the
warranty or service agreements.
Paper Type, Input Sources, and
Capacities
Paper Type*
Input Tray/Capacity**
Tray
Manual tray
150
Envelopes
Labels
Transparencies
Card stock
Plain paper
*. If you experience excessive jamming, load one sheet at a time
through the tray or manual tray.
**.Maximum capacity may differ depending on media weight,
thickness, and environmental conditions.
3.1
Paper Handling
Guidelines for Paper and Special
Materials
To avoid fading, do not expose printed transparencies to
prolonged sunlight.
Only use transparencies recommended for use in laser
printers.
When selecting or loading paper, envelopes, or other special
material, keep these guidelines in mind:
Ensure that transparencies are not wrinkled, curled, or
have any torn edges.
• Always use paper and other materials that conform with
the specifications listed under “Paper Specifications” on
page 10.3.
• For labels:
Verify that their adhesive material can tolerate a fusing
temperature of 200 oC (392 o F) for 0.1 second.
• Attempting to print on damp, curled, wrinkled, or torn
paper can cause paper jams and poor print quality.
Make sure that there is no exposed adhesive material
between them. Exposed areas can cause labels to peel off
during printing, which can cause paper jams. Exposed
adhesive can also cause damage to machine components.
• Use only high quality copier grade paper for the best print
quality.
• Avoid paper with embossed lettering, perforations, or a
texture that is too smooth or too rough. Paper jams may
occur.
Do not load a sheet of them through the machine more
than once. The adhesive backing is designed for one pass
through the machine.
• Store paper in its ream wrapper until you are ready to
use. Place cartons on pallets or shelves, not on the floor.
Do not place heavy objects on top of the paper, whether
it is packaged or unpackaged. Keep it away from
moisture, or other conditions that can cause it to wrinkle
or curl.
Do not use labels that are separating from the backing
sheet or are wrinkled, bubbled or otherwise damaged.
Only use labels recommended for laser printers.
• For Card Stock or Custom-sized materials:
oC
Postcards, 3.5 x 5.8 in. (89 x 148 mm) cards and other
custom-sized materials can be printed with this printer.
The minimum size is 3 x 5 in. (76 x 127 mm) and the
maximum size is 8.5 x 14 in. (216 x 356 mm)
• Store unused materials at temperatures between 15
and 30 oC (59 oF to 86 oF). The relative humidity should
be between 10 % and 70 %.
• During storage, you should use a moisture-proof wrap,
such as a plastic container or bag, to prevent dust and
moisture from contaminating your paper.
Always insert the short-edge into the tray first. If you
want to print in landscape mode, make this selection
through your software. Inserting paper long-edge first
may cause a paper jam.
• Load special paper types one sheet at a time through the
manual tray or the tray to avoid paper jams.
Do not print on media smaller than 3 in. (76 mm) wide or
5 in. (127 mm) long.
• Only use materials specifically recommended for use in
laser printers.
• For preprinted paper:
• To prevent special materials, such as transparencies and
label sheets from sticking together, remove them as they
print out.
Letterheads must be printed with heat-resistant ink that
will not melt, vaporize, or release hazardous emissions
when subjected to the printer’s fusing temperature of
200 °C (392 °F) for 0.1 second.
• For envelopes:
Use only well-constructed envelopes with sharp and well
creased folds.
Ink on letterheads must be non-flammable and should not
adversely affect any printer rollers.
Do not use envelopes with clasps and snaps.
Forms and letterheads should be sealed in a moistureproof wrapping to prevent changes during storage.
Do not use envelopes with windows, coated lining, selfadhesive seals, or other synthetic materials.
Before you load preprinted paper as forms and
letterheads, verify that the ink on the paper is dry. During
the fusing process, wet ink can come off preprinted paper.
Do not use damaged or poorly made envelopes.
Only use envelopes recommended for laser printers.
Before loading envelopes in the tray, make sure that they
are undamaged and are not stuck together.
• Do not use Carbonless paper and Tracing paper. Use of
these types of paper could result in chemical smells and
could damage your machine.
Do not feed stamped envelopes.
• For transparencies:
Place them on a flat surface after removing them from the
machine.
Do not leave them in the tray for long periods of time.
Dust and dirt may accumulate on them, resulting in spotty
printing.
To avoid smudging caused by fingerprints, handle them
carefully.
3.2
Paper Handling
NOTES:
Loading Paper
• When you print more than 20 envelopes in succession, print
speed may be reduced.
• Manually loading paper and pressing Start to start feeding is
only available with PC printing.
• Because the Manual Feed mode does not print jobs
automatically and continuously, incoming faxes are stored in
memory instead of printing immediately. (Only for SCX4521F)
• When you press Stop/Clear in the Manual Feed mode, the
print job in progress is canceled.
Proper paper loading helps prevent paper jams and ensure
trouble-free printing. Do not remove the paper in the tray while
a job is printing. Doing so may cause a paper jam. See “Paper
Type, Input Sources, and Capacities” on page 3.1 for
acceptable paper size and capacity for the tray.
Using the Tray
The tray holds 150 sheets of paper.
Load a stack of paper into the tray and print. For details about
loading paper in the tray, see “Loading Paper” on page 2.3.
To use the special material like envelope, label and card,
remove the stack of plain paper and load one sheet of special
material into the tray.
Verifying an Output Location
The machine has a paper output location which holds 50 sheets
of paper. The output tray collects printed paper face down, in
the order in which the sheets were printed.
Using the Manual Tray
When you print a document using your PC and want to check
the print quality after each page is printed, load the paper in
the manual tray and select Manual Feed for Source from the
software application.
Load the print material in the tray with the print side up.
NOTE: Pull the paper output extension not to drop the printed
paper.
Push the print material firmly into the manual tray.
Adjust the paper guide against the print material without
bending the material.
Select Manual Feed for Source from the software
application, and then select the correct paper size and
type. For details, see Software User’s Guide.
Operate printing.
The display shows “Add Paper & Press Start” then press
Start on the machine to start feeding.
Printing is started.
If you have multiple pages to be printed, the display shows
“Add Paper & Press Start” again. Load the next sheet and
press Start.
Repeat this step for every page to be printed.
3.3
Paper Handling
4
Copying
Loading Paper for Copying
This chapter gives you step-by-step instructions for copying
documents.
The instructions for loading print materials are the same
whether you are printing, faxing, or copying. For further details,
see “Loading Paper” on page 2.3 for loading paper in the tray.
This chapter includes:
NOTE: For copying, you can only use Letter-, A4-, Legal-,
• Loading Paper for Copying
Folio-, Executive-, B5-, A5-, or A6-sized print materials.
• Preparing a Document
• Making Copies on the Document Glass
• Making Copies from the Automatic Document Feeder
• Setting Copy Options
Preparing a Document
• Using Special Copy Features
• Changing the Default Settings
You can use the document glass or the Automatic Document
Feeder (ADF) to load an original document for copying,
scanning, and sending a fax. Using the ADF, you can load up to
30 documents (20 lb, 75 g/m2 bond) for one job. You can, of
course, place only one sheet at a time on the document glass.
• Setting the Time Out Option
• Setting the Favorite Copy Option
When you use the ADF:
• Do not load documents smaller than 5.6 x 5.8 in. (142 x
148 mm) or larger than 8.5 x 14 in. (216 x 356 mm).
• Do not attempt to feed the following types of documents:
- carbon-paper or carbon-backed paper
- coated paper
- onion skin or thin paper
- wrinkled or creased paper
- curled or rolled paper
- torn paper
• Remove all staples and paper clips before loading
documents.
• Make sure any glue, ink, or correction fluid on the paper
is completely dry before loading documents.
• Do not load documents that include different sizes or
weights of paper.
• Do not load booklet, pamphlet, transparencies, or
documents having other unusual characteristics.
4.1
Copying
The display shows the copy processing.
Making Copies on the Document Glass
NOTES:
• You can cancel the copy job during an operation. Press
Stop/Clear, and the copying will stop.
• Dust on the document glass may cause black spots on the
printout. Always keep it clean.
• To get the best scan quality, especially for colored or grayscaled images, use the document glass.
Lift and open the document cover.
Making Copies from the
Automatic Document Feeder
Load the document face up into the ADF (Automatic
Document Feeder). You can insert up to 30 sheets at a
time. Make sure that the bottom of the document stack
matches the paper size marked on the document tray.
Adjust the document guides to the document size.
Customize the copy settings including number of copies,
copy size, darkness, and original type, by using the control
panel buttons. See “Setting Copy Options” on page 4.3.
Place the document face down on the document glass
and align it at the top left corner of the glass.
NOTE: Make sure that no documents are in the ADF
(Automatic Document Feeder). If a document is detected in
the ADF, the machine gives it priority over the document on
the document glass.
Close the document cover.
NOTES:
• When you close the document cover, please be careful of any
injuries.
• Leaving the cover open while copying may affect copy
quality and toner consumption.
• If you are copying a page from a book or magazine, start
copying with the cover open.
Customize the copy settings including number of copies,
copy size, darkness, and original type, by using the control
panel buttons. See “Setting Copy Options” on page 4.3.
To clear the settings, use the Stop/Clear button.
If necessary, you can use special copy features, such as
Poster, Auto Fit, Clone, and ID Card copying.
Press Start to begin copying.
4.2
Copying
To clear the settings, use the Stop/Clear button.
4
Reduced/Enlarged Copy
If necessary, you can use special copy features, such as
Collate and 2 or 4 Up copying.
Press Start to begin copying.
Using the Reduce/Enlarge button, you can reduce or enlarge
the size of a copied image from 25% to 400% when you copy
original documents from the document glass or from 25% to
100% from the ADF. Note that the zoom rate available is
different depending on the document loading method.
The display shows the copy processing.
NOTE: Dust on the ADF glass may cause black lines on the
printout. Always keep it clean.
To select from the predefined copy sizes:
Setting Copy Options
Press Reduce/Enlarge.
The default setting appears on the bottom line of the
display.
Press Reduce/Enlarge or the scroll button ( or ) to
find the size setting you want.
Press Enter to save the selection.
The buttons on the control panel let you select all basic copy
options: darkness, document type, copy size, and number of
copies. Set the following options for the current copy job before
pressing Start to make copies.
To fine-tune the size of copies:
NOTE: If you press Stop/Clear while setting the copy
options, all of the options you have set for the current copy job
will be canceled and returned to their default status. Or, they
will automatically return to their default status after the
machine completes the copy in progress.
Press Reduce/Enlarge.
Press Reduce/Enlarge or the scroll button ( or )
until “Custom:25-100%” or “Custom:25-400%” displays
on the bottom line. Press Enter.
Press the scroll button ( or ) until the copy size you
want appears on the display.
Pressing and holding the button allows you to quickly
scroll to the number you want.
Darkness
For the SCX-4521F, you can enter the value using the
number keypad.
Press Enter to save the selection.
If you have an original document containing faint markings and
dark images, you can adjust the brightness to make a copy that
is easier to read.
To adjust the contrast, press Darkness.
NOTE: When you make a reduced copy, black lines may
appear at the bottom of your copy.
Each time you press the button, the LED labeled with the
selected mode lights.
You can choose from the following contrast modes:
• Light: works well with dark print.
Number of Copies
• Normal: works well with standard typed or printed
documents.
Using the No. of Copies button, you can select the number of
copies from 1 to 99.
• Dark: works well with light print or faint pencil markings.
Original Type
The Original Type setting is used to improve the copy quality by
selecting the document type for the current copy job.
Press No. of Copies.
Press the scroll button ( or
appears on the display.
) until the number you want
Pressing and holding the button allows you to quickly
scroll to the number you want.
To select the document type, press Original Type.
Each time you press the button, the LED labeled with the
selected mode lights.
You can choose from the following image modes:
For the SCX-4521F, you can enter the value using the
number keypad.
Press Enter to save the selection.
• Text: Use for documents containing mostly text.
• Text/Photo: Use for documents with mixed text and
photographs.
Using Special Copy Features
• Photo: Use when the originals are photographs.
NOTE: When you copy a document containing color on the
You can use the following copy features:
background, such as a newspaper or a catalog, the
background will appear on your copy. If you want to reduce
the background, change the Darkness setting to Light and/or
the Original Type setting to Text.
• Off: Prints in normal mode.
• Clone: Prints multiple image copies from the original
document on a single page. The number of images is
4.3
Copying
Clone Copying
automatically determined by the original image and paper
size. See “Clone Copying” on page 4.4.
This special copy feature can be applied only when you place a
document on the document glass. If a document is detected in
the ADF, Clone copying feature does not work.
• Copy Collate: Sorts the copy job. For example, if you make
2 copies of a 3 page document, one complete 3 page
document will print followed by the second complete
document. See “Collation Copying” on page 4.4.
• Auto Fit: Automatically reduces or enlarges the original
image to fit on the paper currently loaded in the machine.
See “Auto Fit Copying” on page 4.4.
• ID Card Copy: Prints 2-sided ID card like a drivers licence
on one sheet of paper. See “ID Card Copying” on page 4.5.
• 2/4 Up: Prints 2/4 original images reduced to fit onto one
sheet of paper. See “2 Up or 4 Up Copying” on page 4.5.
• Poster: Prints an image onto 9 sheets of paper (3x3).
You can paste the printed pages together to make one
poster-sized document. See “Poster Copying” on
page 4.5.
Place the document to be copied on the document glass,
and close the cover.
Press Menu until “Copy Feature” appears on the top line of
the display.
Press the scroll button ( or ) until “Clone” displays on
the bottom line.
Press Enter to make your selection.
If necessary, customize the copy settings, including
number of copies, darkness, and original type, by using
the control panel buttons. See “Setting Copy Options” on
page 4.3.
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge button while making a clone copy.
NOTE: Some features may not be available depending on
where you loaded the document, on the document glass or in
the Automatic Document Feeder.
Press Start begin copying.
Collation Copying
This special copy feature is available only when you load
documents in the ADF.
Load the documents to be copied in the ADF.
Press Menu until “Copy Feature” appears on the top line of
the display.
Press the scroll button ( or ) until “Copy Collate”
displays on the bottom line.
Press Enter to make your selection.
If necessary, customize the copy settings, including
number of copies, darkness, and original type, by using
the control panel buttons. See “Setting Copy Options” on
page 4.3.
Press Start to begin copying.
Auto Fit Copying
This special copy feature can be applied only when you place a
document on the document glass. If a document is detected in
the ADF, Auto Fit copying does not work.
4.4
Copying
Place the document to be copied on the document glass,
and close the cover.
Press Menu until “Copy Feature” appears on the top line of
the display.
Press the scroll button ( or ) until “Auto Fit” appears on
the bottom line.
Press Enter to make your selection.
2 Up or 4 Up Copying
This copy feature is available only when you load documents in
the ADF.
If necessary, customize the copy settings, including
number of copies, darkness, and original type, by using
the control panel buttons. See “Setting Copy Options” on
page 4.3.
2-up copying 2
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge button while Auto Fit copying is enabled.
Press Start to begin copying.
ID Card Copying
4-up copying
You can copy both sides of the ID Card like a drivers licence to
a single side of paper.
Load the documents to be copied in the ADF.
Press Menu until “Copy Feature” appears on the top line of
the display.
Press the scroll button ( or ) until “2 UP” or “4 UP”
displays on the bottom line.
Press Enter to make your selection.
If necessary, customize the copy settings, including
number of copies, darkness, and original type, by using
the control panel buttons. See “Setting Copy Options” on
page 4.3.
When you copy using this feature, the machine prints one side
of the card on the upper half of the paper and the other side on
the lower half without reducing the size of the original.
NOTE: You cannot adjust the copy size using the Reduce/
If the loaded card is larger than the printable area, some
portions may not be printed.
Enlarge button for making a 2 or 4 Up copy.
This special copy feature can be applied only when you place a
document on the document glass. If a document is detected in
the ADF, ID Card copying feature does not work.
Poster Copying
This special copy feature can be applied only when you place a
document on the document glass. If a document is detected in
the ADF, the Poster copying feature does not work.
Place the ID Card to be copied on the document glass and
close the cover.
Press Menu until “Copy Feature” appears on the top line of
the display.
Press the scroll button ( or ) until “ID Card Copy”
displays on the bottom line.
Press Enter to make your selection.
If necessary, customize the copy settings, including
number of copies, darkness, and original type, by using
the control panel buttons. See “Setting Copy Options” on
page 4.3.
Press Start to begin copying.
Your machine begins scanning the front side.
When “Set Backside” displays on the bottom line, open the
document cover and turn the card over. Close the cover.
Place the document to be copied on the document glass
and close the cover.
Press Menu until “Copy Feature” appears on the top line of
the display.
Press the scroll button ( or ) until “Poster” displays on
the bottom line.
Press Enter to make your selection.
If necessary, customize the copy settings, including
number of copies, darkness, and original type, by using
the control panel buttons. See “Setting Copy Options” on
page 4.3.
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge button when making a poster.
NOTE: If you press the Stop/Clear button or if no buttons
are pressed for approximately 30 seconds, the machine
cancels the copy job and returns to Standby mode.
Press Start to begin copying.
Press Start to begin copying.
Your original document is divided into 9
portions. Each portion is scanned and
printed one by one in the following
order:
Press Start again.
4.5
Copying
Changing the Default Settings
Setting the Favorite Copy Option
The copy options, including darkness, original type, copy size
and number of copies, can be set to the most frequently used
modes. When you copy a document, the default settings are
used unless they are changed by using the corresponding
buttons on the control panel.
You can set Favorite Copy on the control panel works as a
special copy button. Assign one of the copy feature to Favorite
Copy for quick accessing.
To create your own default settings:
Press Menu on the control panel until “Copy Setup”
appears on the top line of the display.
The first menu item, “Default-Change”, appears on the
bottom line.
Press Enter to access the menu item. The first setup
option, “Darkness”, appears on the bottom line.
Press the scroll button ( or ) to scroll through the setup
options.
When the option you want to set appears, press Enter to
access the option.
Change the setting using the scroll button ( or ).
For the SCX-4521F, you can enter the value using the
number keypad.
Press Enter to save the selection.
Repeat steps 3 through 6, as needed.
To return to Standby mode, press Stop/Clear.
cancels the changed settings and restores their default status.
Setting the Time Out Option
You can set the time the machine waits before it restores the
default copy settings, if you do not start copying after changing
them on the control panel.
Press Menu on the control panel until “Copy Setup”
appears on the top line of the display.
Press the scroll button ( or ) to display “Timeout” on the
bottom line.
Press Enter to access the menu item.
Press the scroll button (
appears on the display.
or
Press the scroll button (
appears on the display.
or
) until the feature you want
You can select from Clone, Copy Collate, Auto fit, ID Card
Copy, 2 Up, 4 Up, and Poster. See “Using Special Copy
Features” on page 4.3 for details about each feature.
Press Enter to make your selection.
To use the special copy feature quickly, press Favorite Copy
then you will see the assigned special copy feature on the
display. Press Enter to start copy job.
NOTE: While you are setting copy options, pressing Stop/Clear
Press Menu on the control panel until “Copy Setup”
appears on the top line of the display.
Press the scroll button ( or ) to display “Favorite Copy”
on the bottom line.
Press Enter to access the menu item.
) until the status you want
You can select from 15, 30, 60, and 180 (seconds).
Selecting “Off” means that the machine does not restore
the default settings until you press Start to begin copying,
or Stop/Clear to cancel.
Press Enter to make your selection.
To return to Standby mode, press Stop/Clear.
4.6
Copying
5
Basic Printing
Printing a Document
This machine allows you to print in various Windows
applications, a Macintosh computer, or a Linux system. The
exact steps for printing a document may vary depending on the
application you use.
This chapter includes:
• Printing a Document
• Canceling a Print Job
For details about printing, see Software User’s Guide.
Canceling a Print Job
If the print job is waiting in a print queue or print spooler, such
as the Printer group in Windows, delete the job as follows:
1 Click the Windows Start button.
For Windows 98/NT4.0/2000/Me, select Settings and
then Printers.
For Windows XP, select Printers and Faxes.
Double-click the your printer driver icon.
From the Document menu, select Cancel Printing
(Windows 98/Me) or Cancel (Windows NT 4.0/2000/XP).
NOTE: You can also access this window by simply doubleclicking the printer icon at the bottom right corner of the
Windows desktop.
You can also cancel the current job by pressing the Stop/Clear
button on the control panel of your printer.
5.1
Basic Printing
6
Scanning
Scanning Basics
This chapter includes:
Your SCX-4x21 Series offers four ways to scan. These are:
• Scanning Basics
• From the control panel on your machine to an
application: Use the Scan-to button on the control panel
to initiate scanning. Assign the TWAIN-compliant
software, such as Adobe Photo Deluxe or Adobe
Photoshop, to the machine by selecting it from a list of
available applications via the Scan-to button. To compose
the list of available applications, you must configure it in
the scan settings tab of the Printer Settings Utility
program. For details, see Software User’s Guide.
• Scanning From the Control Panel to an Application
• From TWAIN-compliant software: You can use other
software including Adobe PhotoDeluxe and Adobe
Photoshop. For details, see Software User’s Guide.
• From the Windows Images Acquisition (WIA) driver: Your
machine also supports the WIA driver for scanning
images. For details, see Software User’s Guide.
• From the Samsung SmarThru software: Launch Samsung
SmarThru and open Scan To to begin scanning. For
details, see Software User’s Guide.
NOTES:
• To scan with your machine, you must install the software.
For details, see the installing printer software in windows
section of Software User’s Guide to install the scan
software.
• Scanning is done through the same LPT or USB port
currently assigned for your printer port.
Scanning From the Control
Panel to an Application
Make sure that your machine and computer are turned on
and properly connected to each other.
Load the document(s) face up into the ADF.
OR
Place a single document face down on the document
glass.
6.1
Scanning
For details about loading a document, see “Loading a
Document” on page 7.3.
Press Scan-to. The first available menu item, for example
“Microsoft Paint”, appears on the display.
Press the scroll button ( or ) to select an application to
which you want to send the scanned image.
Press Enter to start scanning. The selected application
window opens with the scanned image.
7
Setting Up the Fax System
Faxing (Only for SCX-4521F)
The fax feature is only available on the SCX-4521F. This
chapter gives you information about using your machine as a
fax machine.
Changing the Fax Setup options
This chapter includes:
Setting Up the Fax System
• Changing the Fax Setup options
• Available Fax Setup Options
Sending a Fax
• Loading a Document
• Adjusting the Document Resolution
• Sending a Fax Automatically
• Sending a Fax Manually
• Redialing the Last Number
• Confirming Transmission
• Automatic Redialing
Receiving a Fax
Press Menu until “Fax Setup” appears on the top line of
the display.
The first available menu item, “Default-Change”, displays
on the bottom line.
Press the scroll button ( or ) until you see the desired
menu item on the bottom line and press Enter.
If you select “Default-Change”, you will see “Resolution”.
Press Enter again.
Use the scroll button ( or ) to find the desired status or
use the number keypad to enter the value for the option
you have selected.
Press Enter to make your selection. The next Fax Setup
option appears.
If necessary, repeat steps 2 through 4.
To return to Standby mode, press Stop/Clear.
• About Receiving Modes
• Loading Paper for Receiving Faxes
Available Fax Setup Options
• Receiving Automatically in Fax Mode
• Receiving Manually in Tel Mode
• Receiving Automatically in Ans/ Fax Mode
Option
Description
Default-Change
You can change the default value of resolution.
• Standard for documents with normal sized
characters.
• Fine for documents containing small characters or
thin lines, or for sending documents printed using a
dot-matrix printer.
• Super Fine for documents containing extremely fine
detail. Super Fine mode is enabled only if the remote
machine also supports Super Fine resolution.
• Photo for documents containing shades of gray or
photographs.
• Color for documents with colors. Sending a color fax
is enabled only if the machine with which you are
communicating supports color fax reception and you
send the fax manually. In this mode, memory
transmission is not available.
Ring To Answer
You can specify the number of times the machine rings,
from 1 to 7, before answering an incoming call.
• Receiving Manually Using an Extension Telephone
• Receiving Faxes Using the DRPD Mode
• Receiving Faxes in the Memory
Automatic Dialing
• Speed Dialing
• Group Dialing
• Searching for a Number in Memory
• Printing a Phonebook List
Other Ways to Fax
• Sending Broadcast Faxes
• Sending a Delayed Fax
• Sending a Priority Fax
• Adding Documents To a Scheduled Fax
• Canceling a Scheduled Fax
Additional Features
• Using Secure Receiving Mode
• Printing Reports
• Using Advanced Fax Settings
7.1
Faxing (Only for SCX-4521F)
Option
Description
Darkness
You can select the default contrast mode to fax your
documents lighter or darker.
• Light works well with dark print.
• Normal works well with standard typed or printed
documents.
• Dark works well with light print or faint pencil
markings.
Redial Term
Your machine can automatically redial a remote fax
machine if it was busy. Intervals from 1 to 15 minutes
can be entered.
Redials
You can specify the number of redial attempts, from 1
to 13.
MSG Confirm
You can set your machine to print a report showing
whether a transmission was successful, how many
pages were sent, and more. The available options are
On, Off, and On-Err, which prints only when a
transmission is not successful.
Image TCR
You can prevent the Image TCR from being included in
the confirmation report for privacy or security
protection. The available options are On or Off.
Auto Report
This produces a report with detailed information about
the previous 50 communications operations, including
time and dates. The available options are On or Off.
Auto Reduction
Option
Description
Receive Code
The Receive Start Code allows you to initiate fax
reception from an extension phone plugged into the
EXT. jack on the back of the machine. If you pick up the
extension phone and hear fax tones, enter the Receive
Start Code. The Receive Start Code is preset to *9* at
the factory. Settings range from 0 to 9. See “Receiving
Manually Using an Extension Telephone” on page 7.8
for more information about using the code.
DRPD Mode
You can receive a call using the Distinctive Ring Pattern
Detection (DRPD) feature, which enables a user to use
a single telephone line to answer several different
telephone numbers. In this menu, you can set the
machine to recognize which ring patterns to answer. For
details about this feature, see “Receiving Faxes Using
the DRPD Mode” on page 7.8.
Receive Mode
You can select the default fax receiving mode.
• In Tel mode, you can receive a fax by picking up the
handset of the extension phone and then pressing
the remote receive code (see “Receive Code” on
page 7.2). Alternatively, you can press On Hook
Dial (you can hear a fax tone from the remote
machine) and then press Start on the control panel
of your machine.
• In the Fax mode, the machine answers an
incoming call and immediately goes into fax
reception mode.
• In Ans/Fax mode, the answering machine answers
an incoming call, and the caller can leave a message
on the answering machine. If the fax machine
senses a fax tone on the line, the call automatically
switches to Fax mode.
• In DRPD mode, you can receive a call using the
Distinctive Ring Pattern Detection (DRPD) feature.
This option is available only when you set up the
DRPD Mode. For further details, see “Receiving Faxes
Using the DRPD Mode” on page 7.8.
When receiving a document containing pages as long
as or longer than the paper loaded in the tray, the
machine can reduce the size of the document to fit the
size of the paper loaded in the machine. Select On if
you want to automatically reduce an incoming page.
With this feature set to Off, the machine cannot reduce
the document to fit onto one page. The document will
be divided and printed in actual size on two or more
pages.
Discard Size
When receiving a document containing pages as long
as or longer than the paper installed in your machine,
you can set the machine to discard any excess at the
bottom of the page. If the received page is outside the
margin you set, it will print in actual size on two or
more sheets of paper.
When the document is outside the margin and the Auto
Reduction feature is turned on, the machine reduces
the document to fit it onto the appropriately-sized
paper and discard does not occur. If the Auto Reduction
feature is turned off or fails, data outside the margin
will be discarded. Settings range from 0 to 30 mm.
7.2
Faxing (Only for SCX-4521F)
Sending a Fax
To fax a document from the document glass:
Lift and open the document cover.
Place the document face down on the document glass
and align it at the top left corner of the glass.
Loading a Document
You can use the Automatic Document Feeder (ADF) or the
document glass to load an original document for faxing. Using
the ADF, you can load up to 30 sheets of 20 lb (75 g/m2 bond)
paper at a time. You can, of course, place only one sheet at a
time on the document glass. For details about preparing a
document, see “Preparing a Document” on page 4.1.
To fax a document using the Automatic
Document Feeder (ADF):
Load the document face up into the ADF. You can insert
up to 30 sheets at a time.
Make sure that the bottom of the document stack matches
the paper size marked on the document tray.
Adjust the document guide on the ADF to match the width
of the document.
NOTE: Make sure that no other documents are in the ADF
(Automatic Document Feeder). If a document is detected in
the ADF, the machine gives it priority over the document on
the document glass.
NOTE: Dust on the ADF glass may cause black lines on the
printout. Keep it always clean.
7.3
Faxing (Only for SCX-4521F)
Close the document cover.
Adjusting the Document
Resolution
The default document settings produce good results when
using typical text-based documents.
However, if you send documents that are of a poor quality, or
contain photographs, you can adjust the resolution to produce
a higher quality fax.
Press Resolution on the control panel.
By pressing Resolution or the scroll button ( or ), you
can choose from Standard, Fine, Super Fine, Photo, and
Color.
When the mode you want to use displays, press Enter to
make your selection.
The document types recommended for the resolution settings
are described in the table below:
Mode
Recommended for:
Standard
Documents with normal sized characters.
Fine
Documents containing small characters or thin
lines or documents printed using a dot-matrix
printer.
Super Fine
Documents containing extremely fine detail.
Super Fine mode is enabled only if the machine
with which you are communicating also
supports the Super Fine resolution. See the
notes below.
Photo
Documents containing shades of gray or
photographs.
Color
Documents with colors. Sending a color fax is
enabled only if the machine with which you are
communicating supports color fax reception
and you send the fax manually. In this mode,
memory transmission is not available.
NOTES:
• For memory transmission, Super Fine mode is not available.
The resolution setting is automatically changed to Fine.
• When your machine is set to Super Fine resolution and the fax
machine with which you are communicating does not support
Super Fine resolution, the machine transmits using the highest
resolution mode supported by the other fax machine.
7.4
Faxing (Only for SCX-4521F)
Sending a Fax Automatically
Load the document(s) face up into the ADF.
OR
Place a single document face down on the document
glass.
For details about loading a document, see “Loading a
Document” on page 7.3.
Adjust the document resolution to suit your fax needs (see
“Adjusting the Document Resolution” on page 7.4).
If you need to change the darkness, see “Darkness” on
page 7.2.
Enter the remote fax phone number using the number
keypad.
You can also press and hold the digit button of the speed
dial number if you have assigned one. To store the speed
dial number, see “Storing a Number for Speed Dialing” on
page 7.9.
Press Start.
When a document is placed on the document glass, the
display shows “Another Page?” on the top line after the
document is scanned into the memory. If you have the
next page, remove the scanned page and place the next
page on the glass and select “1:Yes”. Repeat as necessary.
After all of the pages are scanned, select “2:No” when the
display shows “Another Page?”.
The number is dialed and then the machine begins sending
the fax when the receiving fax machine is ready.
NOTE: When you want to cancel a fax job, press Stop/Clear
at any time while sending.
7.5
Faxing (Only for SCX-4521F)
Sending a Fax Manually
Confirming Transmission
When the last page of your document has been sent
successfully, the machine beeps and returns to Standby mode.
Load the document(s) face up into the ADF.
OR
When something goes wrong while sending your fax, an error
message appears on the display. For a list of error messages
and their meanings, see “Clearing LCD Error Messages” on
page 9.4.
Place a single document face down on the document
glass.
For details about loading a document, see “Loading a
Document” on page 7.3.
Adjust the document resolution to suit your fax needs (see
“Adjusting the Document Resolution” on page 7.4).
If you receive an error message, press Stop/Clear to clear the
message and try to send the document again.
You can set your machine to print a confirmation report
automatically each time sending a fax is completed. For further
details, see the MSG Confirm item on “MSG Confirm” on
page 7.2.
If you need to change the darkness, see “Darkness” on
page 7.2.
Press On Hook Dial. You hear a dial tone.
Enter the receiving fax machine’s number using the
number keypad.
You can also press and hold the digit button of the speed
dial number if you have assigned one. To store the speed
dial number, see “Storing a Number for Speed Dialing” on
page 7.9.
When you hear a high-pitched fax signal from the remote
fax machine, press Start.
Automatic Redialing
When the number you have dialed is busy or there is no answer
when you send a fax, the machine automatically redials the
number every three minutes, up to seven times according to
the factory default settings.
NOTE: When you want to cancel a fax job, press Stop/Clear
at any time while sending.
When the display shows “Retry Redial ?”, press Enter to redial
the number without waiting. To cancel the automatic redialing,
press Stop/Clear.
To change the time interval between redials and the number of
redial attempts. See “Redial Term” on page 7.2.
Redialing the Last Number
To redial the number you last called:
Press Redial/Pause.
When a document is loaded in the ADF (Automatic Document
Feeder; see “To fax a document using the Automatic Document
Feeder (ADF):” on page 7.3), the machine automatically begins
to send.
For a document placed on the document glass, the display asks
if you want to load another page. Select “1:Yes” to add.
Otherwise, select “2:No”.
7.6
Faxing (Only for SCX-4521F)
Receiving a Fax
Receiving Automatically in Fax
Mode
Your machine is preset to Fax mode at the factory.
About Receiving Modes
When you receive a fax, the machine answers the call on a
specified number of rings and automatically receives the fax.
• In Fax mode, the machine answers an incoming fax call
and immediately goes into the fax reception mode.
To change the number of rings, see “Ring To Answer” on
page 7.1.
• In Tel mode, you can receive a fax by pressing On Hook
Dial (you can hear a fax tone from the sending machine)
and then pressing Start on the control panel of your
machine. You can also pick up the handset of the
extension phone and then press the remote receive code
(see “Receive Code” on page 7.2).
If you want to adjust the ringer volume, see “Setting Sounds
(Only for SCX-4521F)” on page 2.11.
• In Ans/Fax mode, the answering machine answers an
incoming call, and the caller can leave a message on the
answering machine. If the fax machine senses a fax tone
on the line, the call automatically switches to Fax mode.
Receiving Manually in Tel Mode
You can receive a fax call by picking up the handset of the
extension phone and then pressing the remote receive code
(see “Receive Code” on page 7.2), or press On Hook Dial (you
can hear a fax tone from the sending machine) and then
pressing Start on the control panel of your machine.
• In DRPD mode, you can receive a call using the
Distinctive Ring Pattern Detection (DRPD) feature.
“Distinctive Ring” is a telephone company service which
enables a user to use a single telephone line to answer
several different telephone numbers. For further details,
see “Receiving Faxes Using the DRPD Mode” on page 7.8.
The machine begins receiving a fax and returns to Standby
mode when the reception is completed.
When your machine’s memory is full, the receiving mode
automatically switches to Tel.
For details about changing the receiving mode, see “Receive
Mode” on page 7.2.
Receiving Automatically in Ans/
Fax Mode
NOTES:
• To use the Ans/Fax mode, attach an answering machine to
the EXT. jack on the back of your machine.
• If you do not want other people to view your received
documents, you can use Secure Receiving mode. In this
mode, all of the received faxes are stored in memory. For
further details, see “Using Secure Receiving Mode” on
page 7.14.
To use this mode, you must attach an answering machine to the
EXT. jack on the back of your machine. See “Making
Connections” on page 2.4.
If the caller leaves a message, the answering machine stores
the message as it would normally. If your machine detects a fax
tone on the line, it automatically starts to receive the fax.
NOTES:
• If you have set your machine to Ans/Fax mode and your
answering machine is switched off, or no answering machine
is connected to EXT. jack, your machine automatically goes
into Fax mode after a predefined number of rings.
• If your answering machine has a ‘user-selectable ring
counter’, set the machine to answer incoming calls within 1
ring.
• If you are in Tel mode (manual reception) when the
answering machine is connected to your machine, you must
switch off the answering machine, or the outgoing message
from the answering machine will interrupt your phone
conversation.
Loading Paper for Receiving
Faxes
The instructions for loading paper in the tray are the same
whether you are printing, faxing, or copying, except that faxes
can only be printed on Letter-, A4-, Legal-, Folio-, Executive-,
or B5-sized paper. For details about loading paper and setting
the paper size in the tray, see “Loading Paper” on page 2.3 and
“Setting the Paper Size and Type” on page 2.10.
7.7
Faxing (Only for SCX-4521F)
3
Receiving Manually Using an
Extension Telephone
This features works best when you are using an extension
telephone connected to the EXT. jack on the back of your
machine. You can receive a fax from someone you are talking
to on the extension telephone without going to the fax
machine.
Press the buttons slowly in sequence. If you still hear the fax
tone from the remote machine, try pressing 9 once again.
If the DRPD setup fails, “DRPD Ring Error” appears. Press
Enter when “DRPD Mode” displays and retry from step 3.
To return to Standby mode, press Stop/Clear.
When the DRPD feature is set up, the DRPD option is available
in the Receive Mode menu. To receive faxes in the DRPD mode,
you need to set the menu to DRPD; see “DRPD Mode” on
page 7.2.
9 is the remote receive code preset at the factory. The first
and the last asterisks are fixed, but you can change the middle
number to whatever you wish. For details about changing the
code, see “Receive Code” on page 7.2
NOTES:
• DRPD must be set up again if you re-assign your fax number,
or connect the machine to another telephone line.
• After DRPD has been set up, call your fax number again to
verify that the machine answers with a fax tone. Then have
a call placed to a different number assigned to that same
line to be sure the call is forwarded to the extension
telephone or answering machine plugged into the EXT. jack.
Receiving Faxes Using the
DRPD Mode
“Distinctive Ring” is a telephone company service which
enables a user to use a single telephone line to answer several
different telephone numbers. The particular number someone
uses to call you is identified by different ringing patterns, which
consist of various combinations of long and short ringing
sounds. This feature is often used by answering services who
answer telephones for many different clients and need to know
which number someone is calling in on to properly answer the
phone.
Receiving Faxes in the Memory
Since your machine is a multi-tasking device, it can receive
faxes while you are making copies or printing. If you receive a
fax while you are copying or printing, your machine stores
incoming faxes in memory. Then, as soon as you finish copying
or printing, the machine automatically prints the fax.
Using the Distinctive Ring Pattern Detection feature, your fax
machine can “learn” the ring pattern you designate to be
answered by the fax machine. Unless you change it, this ringing
pattern will continue to be recognized and answered as a fax
call, and all other ringing patterns will be forwarded to the
extension telephone or answering machine plugged into the
EXT. jack. You can easily suspend or change Distinctive Ring
Pattern Detection at any time.
Before using the Distinctive Ring Pattern Detection option,
Distinctive Ring service must be installed on your telephone line
by the telephone company. To set up Distinctive Ring Pattern
Detection, you will need another telephone line at your
location, or someone available to dial your fax number from
outside.
To set up the DRPD mode:
“Waiting Ring” appears on the display.
Call your fax number from another telephone. It is not
necessary to place the call from a fax machine.
When your machine begins to ring, do not answer the call.
The machine requires several rings to learn the pattern.
When the machine completes learning, the LCD displays
“End DRPD Setup”.
When you receive a call on the extension phone and hear fax
on the extension telephone. The
tones, press the keys
machine receives the document.
Press the scroll button ( or ) until you see “DRPD Mode”
on the bottom line and press Enter.
When “Set” displays on the bottom line, press Enter.
Press Menu until “Fax Setup” appears on the top line of
the display.
Press the scroll button ( or ) until you see “Receive
Mode” on the bottom line and press Enter.
7.8
Faxing (Only for SCX-4521F)
Automatic Dialing
Speed Dialing
You can store up to 100 frequently dialed numbers in one or
two-digit speed dial locations (0-99).
Storing a Number for Speed Dialing
Press Phone Book on the control panel.
Press Phone Book or the scroll button ( or ) to display
“Store&Edit” on the bottom line of the display. Press
Enter.
Press Enter when “Speed Dials” appears on the display.
The display prompts you to enter a location number,
showing the first available number.
Enter a speed dial number between 0 and 99, using the
number keypad or the scroll button ( or ) and press
Enter.
•For a one-digit speed dial number, press and hold the
appropriate digit button.
•For a two-digit speed dial number, press the first digit
button and press and hold the last digit button.
The corresponding entry’s name briefly displays.
The document scans into memory.
When a document is placed on the document glass, the
LCD display asks if you want to send another page. Select
“1:Yes” to add more documents or “2:No” to begin
sending the fax immediately.
The fax number stored in the speed dial location is
automatically dialed. The document is sent when the
receiving fax machine answers.
If you frequently send the same document to several
destinations, you can create a group of these destinations and
set them under a group dial location. This enables you to use a
group dial number setting to send the same document to all the
destinations in the group.
To insert a pause between numbers, press Redial/Pause.
The symbol “−” appears on the display.
Setting a Group Dial Number
To assign a name to the number, enter the name you
want. For details about entering characters, see “Entering
Characters Using the Number Keypad” on page 2.9.
If you do not want to assign a name, skip this step.
Press Enter when the name appears correctly or without
entering a name.
To store more fax numbers, repeat steps 4 through 7.
OR
To return to Standby mode, press Stop/Clear.
Sending a Fax using a Speed Dial
Number
If you need to change the darkness, see “Darkness” on
page 7.2.
Enter the speed dial number.
Group Dialing
If a number is already stored in the location you chose,
the display shows the number to allow you to change it. To
start over with another speed-dial number, press Upper
Level.
Enter the number you want to store using the number
keypad and press Enter.
OR
Adjust the document resolution to suit your fax needs (see
“Adjusting the Document Resolution” on page 7.4).
Feed the document(s) face up into the ADF.
Or
Place a single document face down on the document
glass.
For details about loading a document, see “Loading a
Document” on page 7.3.
7.9
Faxing (Only for SCX-4521F)
Press Phone Book on the control panel.
Press Phone Book or the scroll button ( or ) to display
“Store&Edit” on the bottom line of the display. Press
Enter.
Press the scroll button ( or ) to display “Group Dials” on
the bottom line and press Enter.
Press Enter when “New” displays on the bottom line.
The display prompts you to enter a location number,
showing the first available number.
Enter a group number between 0 and 99 using the number
keypad or the scroll button ( or ) and press Enter.
Enter a speed dial number you want to include in the
group and press Enter.
You can also select the speed dial number stored in the
machine by pressing the scroll button ( or ) and then
press Enter.
When the display confirms the number to be added to the
group, press Enter.
Repeat steps 6 and 7 to enter other speed dial numbers
into the group.
Sending a Fax Using Group Dialing
(Multi-address Transmission)
Press the Upper Level button when you have entered all
of the desired numbers. The display prompts you to enter
a group ID.
10 To assign a name to the group, enter the name you want.
For details about entering characters, see “Entering
Characters Using the Number Keypad” on page 2.9.
You can use group dialing for Broadcast or Delayed
transmissions.
Follow the procedure of the operation (Broadcast fax: see
“Sending Broadcast Faxes” on page 7.11, Delayed fax: see
“Sending a Delayed Fax” on page 7.12, Priority fax: see
“Sending a Priority Fax” on page 7.12). When you come to a
step in which the display asks you to enter the receiving fax
number:
OR
If you do not want to assign a name, skip this step.
11 Press Enter when the name appears correctly or without
entering a name.
12 If you want to assign another group, press Enter and
repeat from step 5.
• For a one-digit group number, press and hold the
appropriate digit button.
OR
• For a two-digit group number, press the first digit button
and press and hold the last digit button.
To return to Standby mode, press Stop/Clear.
NOTE: You cannot include one group dial number in another
You can use only one group number for one operation. Then
continue the procedure to complete the desired operation.
Editing Group Dial Numbers
Your machine automatically scans a document loaded in the
Automatic Document Feeder or on the document glass into
memory. The machine dials each of the numbers included in the
group.
group dial number.
You can delete a specific speed dial number from a selected
group or add a new number to the selected group.
Press Phone Book on the control panel.
Press Phone Book or the scroll button ( or ) to display
“Store&Edit” on the bottom line of the display. Press
Enter.
Press the scroll button ( or ) to display “Group Dials” on
the bottom line and press Enter.
Press the scroll button ( or ) to display “Edit” on the
bottom line and press Enter.
Enter the group number you want to edit or select the
group number by pressing the scroll button ( or ) and
press Enter.
Enter the speed dial number you want to add or delete.
Searching for a Number in
Memory
You can also select the speed dial number you want to
delete by pressing the scroll button ( or ).
Press Enter.
When you enter the specific number in the group, the
display shows “Delete?”.
There are two ways to search for a number in the machine’s
memory. You can either scan from A to Z sequentially, or you
can search using the first letter of the name associated with the
number.
Searching Sequentially through the
Memory
When you enter a new number, the display shows “Add?”.
9 Press Enter to add or delete the number.
10 To change the group name, press Upper Level.
11 Enter a new group name and press Enter.
12 If you want to edit another group, press Enter and repeat
from step 5.
Or
To return to Standby mode, press Stop/Clear.
Press Phone Book.
Press Enter when “Search&Dial” appears on the display.
Press the scroll button ( or ) to scroll through the
machine’s memory until the name and number you want
to dial display. You can search upwards or downwards
through the entire memory in alphabetical order, from A to
Z.
While searching through the machine’s memory, you can
see that each entry is preceded by one of three letters;
“S” for speed dial or “G” for group dial numbers. These
letters tell you how the number is stored.
When the name and/or the number you want displays,
press Start or Enter to dial.
Searching with a Particular First Letter
7.10
Faxing (Only for SCX-4521F)
Press Phone Book.
Press Enter when “Search&Dial” appears on the display.
3
Press the button labeled with the letter you want to search
for. A name beginning with the letter displays.
For example, if you want to find the name “MOBILE” press
the 6 button, which is labeled with “MNO”.
Press the scroll button ( or ) to display the next name.
Sending Broadcast Faxes
When the name and/or the number you want displays,
press Start or Enter to dial.
Using the Broadcasting button on the control panel, you can
use the broadcast fax feature, which allows you to send a
document to multiple locations. Documents are automatically
stored in memory and sent to a remote station. After
transmission, the documents are automatically erased from
memory.
Printing a Phonebook List
You can check your automatic dial setting by printing a
Phonebook list.
Other Ways to Fax
Load the document(s) face up into the ADF.
OR
Press Phone Book.
Place a single document face down on the document
glass.
Press Phone Book or the scroll button ( or ) until
“Print” appears on the bottom line and press Enter.
A list showing your speed dial, and group dial entries
prints out.
For details about loading a document, see “Loading a
Document” on page 7.3.
Adjust the document resolution to suit your fax needs (see
“Adjusting the Document Resolution” on page 7.4).
If you need to change the darkness, see “Darkness” on
page 7.2.
Press Broadcasting on the control panel.
Enter the number of the first receiving machine using the
number keypad.
You can also press and hold the digit button of the speed
dial number if you have assigned one. To store the speed
dial number, see “Storing a Number for Speed Dialing” on
page 7.9.
Press Enter to confirm the number. The display asks you
to enter another fax number to send the document.
NOTE: The Another No. prompt does not appear if you have
added numbers for another broadcast or delay fax job. You
must wait until the job is completed.
To enter more fax numbers, press 1 to select “Yes” and
repeat steps 4 and 5. You can add up to 10 destinations.
Note that you can input group dial numbers only once at
first.
When you finish entering fax numbers, press 2 to select
“No” at the Another No. prompt.
The document is scanned into memory before
transmission. The display shows memory capacity and the
number of pages being stored in memory.
7.11
Faxing (Only for SCX-4521F)
For a document placed on the document glass, the display
asks if you want to load another page. Select “1:Yes” to
add. Otherwise, select “2:No”.
The machine begins sending the document to the numbers
you entered in the order in which you entered them.
13 The document is scanned into memory before
Sending a Delayed Fax
transmission. The display shows memory capacity and the
number of pages being stored in memory.
You can set your machine to send a fax at a later time when you
will not be present.
Load the document(s) face up into the ADF.
OR
Place a single document face down on the document
glass.
For details about loading a document, see “Loading a
Document” on page 7.3.
Adjust the document resolution to suit your fax needs (see
“Adjusting the Document Resolution” on page 7.4).
If you need to change the darkness, see “Darkness” on
page 7.2.
Press Menu until “Fax Feature” appears on the top line of
the display. The first available menu item, “DelayFax”
displays on the bottom line.
Press Enter.
For a document placed on the document glass, the display
asks if you want to load another page. Select “1:Yes” to
add. Otherwise, select “2:No”.
14 The machine returns to Standby mode. The display
reminds you that you are in Standby mode and that a
delayed fax is set.
NOTE: If you want to cancel the delayed transmission, see
“Canceling a Scheduled Fax” on page 7.13.
Sending a Priority Fax
Enter the number of the receiving machine using the
number keypad.
You can also press and hold the digit button of the speed
dial number if you have assigned one. To store the speed
dial number, see “Storing a Number for Speed Dialing” on
page 7.9.
Press Enter to confirm the number on the display. The
display asks you to enter another fax number to which to
send the document.
Using the Priority Fax feature, a high priority document can be
sent ahead of reserved operations. The document is scanned
into memory and transmitted when the current operation is
finished. In addition, priority transmission will interrupt a
broadcast operation between stations (i.e., when the
transmission to station A ends, before transmission to station B
begins) or between redial attempts.
OR
Place a single document face down on the document
glass.
NOTE: The Another No. prompt does not appear if you have
added numbers for another broadcast or delay fax job. You
must wait until the job is completed.
To enter more fax numbers, press 1 to select “Yes” and
repeat steps 5 and 6. You can add up to 10 destinations.
Note that you can input group dial numbers only once at
first.
When you finish entering fax numbers, press 2 to select
“No” at the Another No. prompt.
The display asks you to enter a name.
To assign a name to the transmission, enter the name you
want. For details about entering characters, see “Entering
Characters Using the Number Keypad” on page 2.9.
If you do not want to assign a name, skip this step.
10 Press Enter. The display shows the current time and asks
you to enter the starting time when the fax is to be sent.
11 Enter the time using the number keypad.
To select “AM” or “PM” for 12-hour format, press the
button or any number button.
or
Load the document(s) face up into the ADF.
If you set a time earlier than the current time, the
document will be sent at that time on the following day.
12 Press Enter when the starting time displays correctly.
For details about loading a document, see “Loading a
Document” on page 7.3.
Adjust the document resolution to suit your fax needs (see
“Adjusting the Document Resolution” on page 7.4).
If you need to change the darkness, see “Darkness” on
page 7.2.
Press Menu until “Fax Feature” appears on the top line of
the display.
Press the scroll button ( or ) to display “Priority Fax” on
the bottom line and press Enter.
Enter the number of the receiving machine using the
number keypad.
You can also press and hold the digit button of the speed
dial number if you have assigned one. To store the speed
dial number, see “Storing a Number for Speed Dialing” on
page 7.9.
Press Enter to confirm the number. The display asks you
to enter a name.
To assign a name to the transmission, enter the name you
want. For details about entering characters, see “Entering
Characters Using the Number Keypad” on page 2.9.
If you do not want to assign a name, skip this step.
7.12
Faxing (Only for SCX-4521F)
8
Press Enter.
The document is scanned into memory before
transmission. The display shows memory capacity and the
number of pages being stored in memory.
For a document placed on the document glass, the display
asks if you want to load another page. Select “1:Yes” to
add. Otherwise, select “2:No”.
The machine shows the number being dialed and begins
sending the document.
Canceling a Scheduled Fax
Adding Documents To a
Scheduled Fax
Load the document(s) face up into the ADF.
OR
Place a single document face down on the document
glass.
For details about loading a document, see “Loading a
Document” on page 7.3.
Adjust the document resolution to suit your fax needs (see
“Adjusting the Document Resolution” on page 7.4).
If you need to change the darkness, see “Darkness” on
page 7.2.
Press Menu until “Fax Feature” appears on the top line of
the display.
Press the scroll button ( or ) to display “Add Page” on
the bottom line and press Enter.
The display shows the last job reserved in memory.
Press the scroll button ( or ) until you see the fax job to
which you want to add documents and press Enter.
The machine automatically stores the documents in
memory, and the display shows memory capacity and the
number of pages.
The display shows the last job reserved in memory.
Press the scroll button ( or ) until you see the fax job
you want to cancel, and press Enter.
When the display confirms your selection, press 1 to select
“Yes”. The selected job is canceled and the machine
returns to Standby mode.
To cancel your selection, press 2 to select “No”.
You can add documents to a delayed transmission previously
reserved in your machine’s memory.
Press Menu until “Fax Feature” appears on the top line of
the display.
Press the scroll button ( or ) to display “Cancel Job” on
the bottom line and press Enter.
For a document placed on the document glass, the display
asks if you want to load another page. Select “1:Yes” to
add. Otherwise, select “2:No”.
After storing, the machine displays the numbers of total
pages and added pages and then returns to Standby
mode.
7.13
Faxing (Only for SCX-4521F)
Additional Features
Printing Reports
Your machine can print reports containing useful information.
The following reports are available:
Using Secure Receiving Mode
Phonebook List
You may need to prevent your received faxes from being
accessed by unauthorized people. You can turn on Secure
Receiving mode to restrict printing of received faxes when the
machine is unattended. In Secure Receiving mode, all incoming
faxes go into memory. When the mode is deactivated, any
stored faxes are printed.
You can print this Phonebook list using the Phone Book
button: see “Printing a Phonebook List” on page 7.11.
Sent Fax Report
This report shows information on the faxes you have recently
sent.
To turn Secure Receiving mode on:
This list shows all of the numbers currently stored in the
machine’s memory as speed dial and group dial numbers.
Press Menu until “Advanced Fax” appears on the top line
of the display.
Press the scroll button ( or ) until “Secure Receive”
appears on the bottom line and press Enter.
Press the scroll button ( or ) to display “On” on the
bottom line and press Enter.
Enter a four-digit password you want to use, using the
number keypad and press Enter.
Received Fax Report
This report shows information on the faxes you have recently
received.
System Data List
This list shows the status of the user-selectable options. You
may print this list to confirm your changes after changing any
settings.
NOTE: You can activate Secure Receiving mode without
setting a password, but cannot protect your faxes.
Scheduled Job Information
This list shows the document(s) currently stored for Delayed
faxes. You may print this list to check the delayed faxes and the
starting times.
Re-enter the password to confirm it and press Enter.
To return to Standby mode, press Stop/Clear.
When a fax is received in Secure Receiving mode, your machine
stores it in memory and displays “Secure Receive” to let you
know that there is a fax stored.
To print received documents:
Press Menu until “Advanced Fax” appears on the top line
of the display.
Press the scroll button ( or ) until “Secure Receive”
appears on the bottom line and press Enter.
Press the scroll button ( or ) to display “Print” on the
bottom line and press Enter.
Enter the four-digit password and press Enter.
Junk Fax Number List
This list shows up to 10 fax numbers specified as junk fax
numbers. To add or delete numbers to or from this list, access
the Junk Fax Setup menu: see “Junk Fax Setup” on page 7.15.
When the Junk Fax Barrier feature is turned on, incoming faxes
from those numbers are blocked.
To turn Secure Receiving mode off:
Press Menu until “Advanced Fax” appears on the top line
of the display.
Press the scroll button ( or ) until “Secure Receive”
appears on the bottom line and press Enter.
Press the scroll button ( or ) to display “Off” on the
bottom line and press Enter.
Enter the four-digit password and press Enter.
The mode is deactivated and the machine prints all faxes
stored in memory.
To return to Standby mode, press Stop/Clear.
This report shows the fax number, the number of pages, the
elapsed time of the job, the communication mode, and the
communication results for a particular fax job.
You can set up your machine to automatically print a message
confirmation report after each fax job. See “MSG Confirm” on
page 7.2.
The machine prints all of the faxes stored in memory.
Message Confirmation
This feature recognize the last 6 digits of the fax number set as
a remote fax machine’s ID.
Multi-communication Report
This report is printed automatically after sending documents
from more than one location.
7.14
Faxing (Only for SCX-4521F)
Advanced Fax Setting Options
Power Failure Report
This report is printed out automatically when power is restored
after a power failure, if any data loss occurs due to the power
failure.
Option
Send Forward
You can set the machine to send a copy of all outgoing
faxes to a specified destination, in addition to the fax
numbers you entered.
Select Off to turn this feature off.
Select On to turn this feature on. You can set the
number of the fax machine to which faxes are to be sent.
RCV Forward
You can set your machine to forward incoming faxes to
another fax number during a specified time period. When
a fax arrives at your machine, it is stored in memory.
Then, the machine dials the fax number that you have
specified and sends the fax.
Select Off to turn this feature off.
Select On to turn this feature on. You can set the fax
number to which faxes are forwarded. Then, you can
enter the starting time and date, and/or the ending time
and date. The Print Local Copy option allows you to
set the machine to print the fax on your machine, if fax
forwarding is completed without any error.
Junk Fax Setup
Using the Junk Fax Barrier feature, the system will not
accept faxes sent from remote stations whose numbers
are stored in the memory as junk fax numbers. This
feature is useful for blocking any unwanted faxes.
Select Off to turn the feature off. Your machine accepts
all faxes.
Select On to turn the feature on. You can set up to 10
fax numbers as junk fax numbers using the Set option.
After storing numbers, your machine will not accept
faxes from the registered stations. To delete all junk fax
numbers, use the All Delete option.
Secure Receive
You can keep your received faxes from being accessed by
unauthorized people.
For further details about setting this mode, see “Using
Secure Receiving Mode” on page 7.14.
Prefix Dial
You can set a prefix dial number of up to five digits. This
number dials before any automatic dial number is
started. It is useful for accessing a PABX exchange.
Stamp RCV
Name
This option allows the machine to automatically print the
page number, and the date and time of reception at the
bottom of each page of a received document.
Select Off to turn this feature off.
Select On to turn this feature on.
ECM Mode (Error
Correction
Mode)
Error Correction Mode helps with poor line quality and
makes sure any faxes you send are sent smoothly to any
other ECM-equipped fax machine. If the line quality is
poor, it takes more time to send a fax when you are
using ECM.
Select Off to turn this feature off.
Select On to turn this feature on.
NOTE: The lists you have set to print out automatically don’t
print out when there is no paper loaded or a paper jam has
occurred.
Printing a Report
Press Menu until “Reports” appears on the top line of the
display.
Press the scroll button ( or ) to display the report or list
you want to print on the bottom line.
•Phone Book: Phonebook list
•Sent Report: Sent fax report
•RCV Report: Received fax report
•System Data: System data list
•Scheduled Jobs: Scheduled job information
•MSG Confirm: Message confirmation
•Junk Fax List: Junk fax number list
Press Enter.
The selected information prints out.
Using Advanced Fax Settings
Your machine has various user-selectable setting options for
sending or receiving faxes. These options are preset at the
factory, but you may need to change them. To find out how the
options are currently set, print the System Data list. For details
about printing the list, see above.
Changing Setting Options
Press Menu until “Advanced Fax” appears on the top line
of the display.
Press the scroll button ( or ) until you see the menu
item you want on the bottom line and press Enter.
When the option you want appears on the display, choose
a status by pressing the scroll button ( or ) or enter a
value using the number keypad.
Press Enter to save the selection.
You can exit from Setup mode at any time by pressing
Stop/Clear.
Description
7.15
Faxing (Only for SCX-4521F)
8
Maintenance
Clearing the Memory
This chapter provides information for maintaining your machine
and the toner cartridge.
You can selectively clear information stored in your machine’s
memory.
This chapter includes:
CAUTION: For SCX-4521F users, before clearing the memory,
• Clearing the Memory
make sure that all fax jobs have been completed.
• Setting the Machine to be Checked by Phone (Only for
SCX-4521F)
• Cleaning Your Machine
• Maintaining the Toner Cartridge
• Consumables and Replacement Parts
• Replacing the ADF Rubber Pad
Press Menu on the control panel until “Maintenance”
appears on the top line of the display.
Press the scroll button ( or ) until you see “Clear
Memory” on the bottom line and press Enter.
The first available menu item, “Clear All Mem.”, displays
on the bottom line.
Press the scroll button ( or ) until you see the item you
want to clear.
•Clear All Mem.: Clears all of the data stored in the
memory.
•Paper Setting: Restores all of the Paper Setting options to
the factory default.
•Machine Setup: Resets all of your settings to the factory
default.
•Copy Setup: Restores all of the Copy Setup options to the
factory default.
•Fax Setup: (Only for SCX-4521F) Restores all of the Fax
Setup options to the factory default.
•Fax Feature: (Only for SCX-4521F) Cancels all of the
scheduled fax jobs in the machine’s memory.
•Advanced Fax: (Only for SCX-4521F) Restores all of the
Advanced Fax setting options to the factory default.
•Sound/Volume: (Only for SCX-4521F) Restores all of the
Sound/Volume settings to the factory default.
•Sent Report: (Only for SCX-4521F) Clears all records of
sent faxes.
•RCV Report: (Only for SCX-4521F) Clears all records of
received faxes.
•Phone Book: (Only for SCX-4521F) Clears the speed dial
and group dial numbers stored in the memory.
Press Enter. The selected memory is cleared and the
display asks you to continue clearing the next item.
To clear another item, repeat steps 3 and 4.
OR
To return to Standby mode, press Stop/Clear.
8.1
Maintenance
Setting the Machine to be
Checked by Phone
(Only for SCX-4521F)
Open the front door.
Pull the toner cartridge out, lightly pushing it down. Set it
on a clean flat surface.
The Remote Test feature allows your machine to be checked out
by a service company at a remote place by phone.
Press Menu on the control panel until “Maintenance”
appears on the top line of the display.
Press the scroll button ( or ) until you see “Remote
Test” on the bottom line and press Enter.
Press the scroll button ( or ) to change the setting.
Select “On” to enable this feature. Selecting “Off” protects
your machine from being accessed by unauthorized
people.
Press Enter to save the selection.
To return to Standby mode, press Stop/Clear.
Cleaning Your Machine
To maintain print quality, follow the cleaning procedures below
each time the toner cartridge is replaced or if print quality
problems occur.
CAUTIONS:
• Cleaning the cabinet of the machine with cleaning materials
containing large amounts of alcohol, solvent, or other strong
substances can discolor or crack the cabinet.
• While cleaning the inside of the machine, be careful not to
touch the transfer roller, located underneath the toner
cartridge. Oil from your fingers can cause print quality
problems.
CAUTIONS:
• To prevent damage to the toner cartridge, do not expose it
to light for more than a few minutes. Cover it with a piece of
paper, if necessary.
• Do not touch the green underside of the toner cartridge. Use
the handle on the cartridge to avoid touching this area.
Cleaning the Outside
Clean the cabinet of the machine with a soft lint-free cloth. You
can dampen the cloth slightly with water, but be careful not to
let any water drip onto or into the machine.
Cleaning the Inside
During the printing process, paper, toner, and dust particles can
accumulate inside the machine. This buildup can cause print
quality problems, such as toner specks or smearing. Cleaning
the inside of the machine clears or reduces these problems.
Turn the machine off and unplug the power cord. Wait for
the machine to cool down.
8.2
Maintenance
Remove the manual tray by pulling it out.
5
With a dry lint-free cloth, wipe away any dust and spilled
toner from the toner cartridge area and the toner cartridge
cavity.
Wipe the surface of the document glass and ADF glass
until it is clean and dry.
White bar
Document
cover
Document
glass
ADF glass
CAUTION: Do not touch the black transfer roller inside the
Wipe the underside of the white document cover and white
bar until it is clean and dry.
Close the document cover.
machine.
Locate the long strip of glass (LSU) inside the top of the
cartridge compartment, and gently swab the glass to see if
dirt turns the white cotton black.
Maintaining the Toner Cartridge
Toner cartridge storage
To get the most from the toner cartridge, keep the following
guidelines in mind:
• Do not remove the toner cartridge from its package until
ready for use.
• Do not refill the toner cartridge. The machine warranty
does not cover damage caused by using a refilled
cartridge.
• Store toner cartridges in the same environment as your
machine.
Reinsert the manual tray, toner cartridge and close the
door.
Plug in the power cord and turn the machine on.
• To prevent damage to the toner cartridge, do not expose
it to light for more than a few minutes.
Saving toner
Keeping the scan unit clean helps ensure the best possible
copies. We suggest that you clean the scan unit at the start of
each day and during the day, as needed.
To save toner, press the Toner Save button on the control
panel; see “Toner Save Mode” on page 2.11. The button
backlight turns on. Using this feature extends the life of the
toner cartridge and reduces your cost per page, but it also
reduces print quality.
Expected Cartridge Life
Cleaning the Scan Unit
Slightly dampen a soft lint-free cloth or paper towel with
water.
Open the document cover.
The life of the toner cartridge depends on the amount of toner
that print jobs require. When printing text at ISO 19752 5%
coverage, a new toner cartridge lasts an average of 3,000
pages. (The original toner cartridge supplied with the machine
lasts an average of 1,000 pages.) The actual number may be
different depending on the print density of the page you print.
If you print a lot of graphics, you may need to change the
cartridge more often.
8.3
Maintenance
Redistributing Toner
CAUTION: Do not touch the green underside of the toner
cartridge. Use the handle on the cartridge to avoid touching
this area.
When the toner cartridge is near the end of its life, white
streaks or light printing occurs. The LCD displays the warning
message, “[Toner Low]”. You can temporarily reestablish print
quality by redistributing the remaining toner in the cartridge. In
some case, white streaks or light printing still occurs even after
you have redistributed the toner.
Reinstall the cartridge and close the front door. Make sure
that the cover is securely closed. If it is not firmly closed,
printing error may occur when you print.
Open the front door.
Replacing the Toner Cartridge
When the display on the control panel shows the warning
message, “[Toner Empty]” the toner cartridge has run out but
continues printing. For the SCX-4521F, incoming faxes are
saved in memory. At this stage, the toner cartridges needs to
be replaced.
NOTE: You can set the machine to ignore the “[Toner Empty]”
message and to continue printing incoming faxes. See
“Ignoring the Toner Empty Message (Only for SCX-4521F)” on
page 8.5.
Remove the old toner cartridge and install a new toner
cartridge. See “Installing the Toner Cartridge” on page 2.2.
Setting the Notify Toner Option
(Only for SCX-4521F)
Pull the toner cartridge out and remove it from the printer.
If you set the Notify Toner menu option to “On”, your machine
automatically sends a fax to your service company or the dealer
to notify them. The fax number is preset by your dealer when
you bought your machine.
Notification cases are like this:
• When the toner cartridges is low.
• When critical error occured at your machine.
(Error cases: CRU Fuse Error, Low Heat Error, LSU Error..)
• When notification day and notification pages that are
preset by your dealer have passed.
Gently shake the toner cartridge from side to side five or
six times to redistribute the toner.
NOTE: If toner gets on your clothing, wipe it off with a dry
cloth and wash clothing in cold water. Hot water sets toner into
fabric.
8.4
Maintenance
Press Menu on the control panel until “Maintenance”
appears on the top line of the display.
Press the scroll button ( or ) to display “Notify Toner ”
on the bottom line and press Enter.
Enter a four-digit password you want to use, using the
number keypad and press Enter.
(If you select this menu, for the first time after purchasing
or after clearing all memory, Re-enter the password to
confirm it and press Enter.)
Press the scroll button ( or ) to change the setting.
Select “On” to enable this feature. Selecting “Off” disables
this feature.
Press Enter to save the selection.
To return to Standby mode, press Stop/Clear.

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