Samsung Sf 5100 Users Manual

SF-5100 to the manual 522d85b0-e32a-422c-8bd4-c471b6bd02a9

2015-01-23

: Samsung Samsung-Sf-5100-Users-Manual-275311 samsung-sf-5100-users-manual-275311 samsung pdf

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Page Count: 97

Laser Facsimile

User’s Guide

SF-5100

00-Cover 2000/04/03 3:31 PM Page 1

Trademark Notices

• SF-5100 and Samsung Logo are trademarks of Samsung Electronics Co., Ltd.

• IBM is a trademark of international Business Machines.

• Other name and the trademarks mentioned in this manual are trademarks of their respective

holders.

01-Contents 2000/04/03 3:28 PM Page 1

Contents

Unpacking _________________________________________ 1.1

Control locations and functions _______________________ 1.2

Choosing a location _________________________________ 1.4

Setting up your machine _____________________________ 1.4

Document tray ___________________________________ 1.4

Paper exit tray ___________________________________ 1.4

Document exit tray _______________________________ 1.5

Handset and handset cradle _______________________ 1.5

Telephone line ___________________________________ 1.6

Extension phone (optional) ________________________ 1.7

AC power cord ___________________________________ 1.7

Installing the toner cartridge __________________________ 1.8

Loading paper ______________________________________ 1.10

Paper type and size __________________________________ 1.12

Printing a demo page ________________________________ 1.13

Using the control panel ______________________________ 2.1

Using the number keypad ____________________________ 2.3

Setting up your fax number and name__________________ 2.6

Setting the time and date _____________________________ 2.7

Adjusting volume ___________________________________ 2.8

Sending a fax

Preparing documents for faxing or copying ____________3.1

Setting document resolution and contrast _______________3.2

Loading document ___________________________________3.3

Sending a fax automatically ___________________________3.4

Sending a fax after talking ____________________________3.4

Voice request ________________________________________3.5

Chapter 1 Installation

Chapter 2 Getting started

Chapter 3 Basic operation

01-Contents 2000/04/03 3:28 PM Page 2

Receiving a fax

Receiving a fax ______________________________________3.6

Receiving automatically in FAX mode__________________3.7

Receiving manually in TEL mode______________________3.7

Receiving in AUTO mode ____________________________3.8

Receiving automatically in ANS/FAX mode ____________3.8

Receiving manually using an extension telephone _______3.9

Making a copy

Copying overview___________________________________3.10

Making a simple copy________________________________3.10

Advanced copy features ______________________________3.11

Other functions

Redial _____________________________________________3.12

Sending a recall _____________________________________3.13

Monitoring a dual job status __________________________3.13

Automatic dialing

One-touch dialing ___________________________________3.14

Speed dialing _______________________________________3.16

Searching for a number in the memory_________________3.18

Broadcasting ________________________________________ 4.1

Delayed fax _________________________________________ 4.2

Priority fax__________________________________________ 4.4

Polling _____________________________________________ 4.5

Adding documents to a scheduled operation ____________ 4.7

Canceling a scheduled operation_______________________ 4.7

Chapter 4 Advanced fax

01-Contents 2000/04/03 3:28 PM Page 3

iii

Printing reports______________________________________ 5.1

System setup________________________________________ 5.2

Group dialing _______________________________________ 5.7

Clearing memory ____________________________________ 5.9

Troubleshooting

Clearing jams _______________________________________ 6.1

LCD error messages _________________________________ 6.5

Fixing problems _____________________________________ 6.7

Maintenance

Cleaning the OPC drum______________________________ 6.9

Adjusting shading ___________________________________ 6.10

Setting the machine to be checked by phone ____________ 6.10

Sending toner low information to the service company ___ 6.11

Cleaning the document scanner _______________________ 6.11

Managing the toner cartridge _________________________ 6.14

Chapter 5 Additional features

Chapter 6 Troubleshooting

FCC regulations _____________________________________ 7.1

Canadian radio interference regulations ________________ 7.1

FCC DECLARATION OF CONFORMITY_______________ 7.2

Laser safety statement________________________________ 7.3

Safety information ___________________________________ 7.4

Power saver ________________________________________ 7.5

Specifications _______________________________________ 7.6

Index ______________________________________________ 7.7

Appendix

01-Contents 2000/04/03 3:28 PM Page 4

Important safety information

Always be careful when using the machine. To reduce the risk of fire, electrical shock,

and other injuries, keep these safety considerations in mind when installing, using,

and maintaining your machine:

• Stability. Place the machine on a secure, stable surface. The machine can be seriously

damaged if it falls.

• Power supply. Provide correct power to the machine, as listed on the back of the

machine. If you are not sure of the type of power that is supplied to your home or

office, call your electric company.

• Grounding. If the plug has three prongs, it must be plugged into a grounded (three

hole) outlet. Grounded plugs and outlets are designed for your safety – do not try to

make a three-prong plug fit into a two-prong outlet by modifying the plug or outlet in

any way. If you cannot insert the plug into your wall outlet easily, the outlet should be

inspected by a qualified electrician.

• Overload. Do not plug too many electrical devices into a wall outlet or an extension

cord. An overloaded outlet is a fire and electrical shock hazard.

• Cleaning. Before cleaning the machine, unplug it from both the power outlet and the

telephone jack. Clean exposed parts with a soft cloth slightly dampened with water.

Do not use aerosol cleaners.

• Thunderstorms. Unplug electrical appliances during thunderstorms. Avoid using any

telephone (except a cordless model) during a thunderstorm, since there is a small

chance you could get an electrical shock from lightning.

• Gas leaks. Never use any telephone close to a gas leak. If you think gas is leaking, call

the gas company immediately, but use a telephone that is far away from the leakage

area. Asmall electrical spark in the telephone could cause a fire or explosion.

• Ozone. This product produces ozone during normal operation. The ozone produced is

dependent on copy volume and is heavier than air. If your machine is installed as speci-

fied in the installation procedures, ozone output levels meet safe limits.

01-Contents 2000/04/03 3:28 PM Page 5

Precautions

When using your machine, these precautions should always be followed.

1. Never push objects of any kind into your machine through the case or cabinet

openings. They may touch dangerous voltage points, creating a risk fire or shock.

Never spill liquid of any kind onto or into the machine.

2. Slots and openings in the back and sides of your machine’s cabinet are provided for

ventilation. To ensure a reliable operation of the machine and to protect it from over-

heating, these openings must not be blocked or covered. Your machine should never be

placed on, near, or over a radiator, heater, air conditioner, or ventilation duct.

3. Do not use your machine near water, in wet locations, or outdoors.

4. Do not allow anything to rest on the power cord or line cord.

Do not locate your fax machine where the cords will be damaged by persons walking

on them.

5. Do not allow pets to chew on the power cord or line cord.

6. Do not put your hands into the fuser area. The fuser is extremely hot and severe

burns can result from the contact. Do not put your hands into the scanner motor,

scanner bracket and scanner motor cover, either.

7. Always use materials specially designed for your machine. Use of other materials may

result in poor performance and could create a hazardous situation.

8. Use supplies or cleaning materials only as directed. Keep all supplies and materials out

of the way of children.

9. The power supply turns this machine on and off. Make sure that your machine is

installed near an outlet and is easily accessible.

10. Your machine is equipped with an energy saving device to conserve power when the

machine is not in use. The machine may be left on continuously.

11. Never remove covers or guards that require a tool for removal. There are no

operator serviceable areas inside your machine. Refer servicing to authourized service

personnel.

12. Never defeat interlock switches. This machine is designed to restrict operator access to

unsafe areas. Covers, guards and interlock switches are provided to ensure that the

machine will not operate with covers opened.

13. Use of an extension cord with this machine is not recommended or authorized.

14. Avoid direct viewing of the document lights. The lamps are bright and, while not

harmful, they may cause an annoying afterimage. Always keep the document cover

closed during operation and storage.

15. Avoid exposing the toner cartridge to light for extended periods of time.

16. Do not touch the green photoreceptor. Scratches or smudges that appear on the

photoreceptor will result in poor copy quality and may shorten the service life.

17. This equipment is not designed for making telephone calls when the power fails.

Alternative equipment should be made available for access to emergency services.

01-Contents 2000/04/03 3:28 PM Page 6

Safety notes

Your machine and the supplies are designed and tested to meet strict safety

requirements. Included are safety agency examination and approval and compliance

to established environmental standards. Please read the following instructions carefully

before operating your machine, and refer to them as needed to ensure the continued safe

operation of your machine.

Follow all warnings and instructions marked on or supplied with the product.

Symbology: = High Voltage = Warning

= Heated Surface (Fuser, Scanner motor, Scanner motor bracket,

Scanner motor cover)

WARNING: Use of the controls, adjustments or performance of procedures

other than those specified herein may result in a hazardous radiation

exposure.

01-Contents 2000/04/03 3:28 PM Page 7

Installation

02-Installation 2000/04/03 3:24 PM Page 2

Unpacking

Once you have unpacked your machine, check to make sure that you

have all the parts shown here.

If any piece is missing or broken, call your dealer.

1.1

Installation

Machine Toner cartridge Handset

Document tray

Laser facsimile

user’s guide

Document exit tray

Power cord *Telephone/modem line cord *

* These parts may look different.

The appearance varies according to country.

Handset cradle

No.

One-touch label

02-Installation 2000/04/03 3:24 PM Page 3

Control locations and functions

Take a moment to familiarize yourself with the main components and

to understand their functions.

Front view

Paper tray

Automatic

paper feeder

Document guides

Paper guides

Document tray

Document feeder

Control panel

Paper exit tray

Document

exit tray

Note: Your machine may look slightly different than the illustration.

1.2 Installation

02-Installation 2000/04/03 3:24 PM Page 4

1.3

Installation

Telephone line jack

Extension telephone jack

Toner cartridge

Cover

Cover release buttons

(right and left)

Rear view

Inside

Power cord connector

02-Installation 2000/04/03 3:24 PM Page 5

1.4 Installation

Setting up your machine

Document tray

Insert two tabs on the tray into the slots as shown. Fold out the extender

on the tray, if necessary.

Paper exit tray

Pull out the paper exit tray on the front of your machine. Fold out the

extender on the tray, if necessary.

Choosing a location

To help guarantee the trouble-free operation of your machine, place it on

a flat, stable surface near your workstation. Leave enough space to allow

for easy paper loading and paper exiting, as well as opening the front

cover.

Do not place your machine:

- In direct sunlight.

- Near heat sources or air conditioners.

- In dusty or dirty environments.

02-Installation 2000/04/03 3:24 PM Page 6

1.5

Installation

Document exit tray

Insert the two tabs on the document exit tray into the slots on the

front of your machine. Fold out the extender, if necessary.

Insert one end first, then the other end by squeezing

this leg inward to make the tray easy to insert.

Handset and handset cradle

1. Plug the end of the coiled cord of the handset into the jack on the

left side of your machine.

2. Hold the cradle using your hand as shown.

Extender

02-Installation 2000/04/03 3:24 PM Page 7

1.6 Installation

Note:

• There is a one-touch plate built under the handset cradle. You can use this plate

with the supplied one-touch label sheet. Write information on the label to

remind you which number is stored in each position and attach the label on the

plate.

To find the desired number, rotate the

plate facing you and slide it under the

cradle when you are using the plate.

• If you want to remove the cradle, while pushing up the part A , on the bottom

of the cradle, slide the cradle down, then take it out.

• If your hearing is bad and you want a

louder speaker, set the lever on the

handset to the right position. You can

hear louder sound from the handset.

3. Attach the handset cradle to the main body.

Insert the two tabs of the cradle into the slots on the left side of the

machine as shown, and while pressing part A on the bottom of the

cradle, push the cradle toward the machine until it clicks into place.

02-Installation 2000/04/03 3:24 PM Page 8

LINE EXT.

1.7

Installation

To a standard

phone wall jack

Telephone line

Plug one end of the telephone line cord into the LINE jack on the back

of the machine and the other end into a standard phone wall jack.

Note: You must use the telephone line cord which is supplied with your machine.

Extension phone (optional)

If you want to use a regular phone or answering machine with your

machine, connect the phone into the EXT. jack.

Plug the cord of your regular phone or answering machine into the

TAM(telephone answering machine) lead and plug the TAD(telephone

answering device) lead into the EXT. jack at the back of the machine.

LINE EXT.

To a regular phone

AC power cord

Plug one end of the cord into the back of the machine and the other

end into a standard AC power outlet.

The machine will turn on and the display will show ‘SYSTEM INITIAL’.

If there is no cartridge installed or no paper, the display will show

‘JAM/NO CARTRIDGE’ or ‘NO PAPER’.

To AC

outlet

If you want to turn it off, unplug the power cord.

02-Installation 2000/04/03 3:24 PM Page 9

1.8 Installation

Installing the toner cartridge

1. Pulling the cover release buttons found on both sides of the machine

toward you, open the cover.

2. Unpack the cartridge from its plastic bag, and then remove the paper

rolled the cartridge. Holding on each end of the paper, pull it

straight out, and then carefully remove it.

3. Shake the cartridge from side to side 5 or 6 times to redistribute the

toner evenly inside the cartridge.

02-Installation 2000/04/03 3:24 PM Page 10

1.9

Installation

4. Find the cartridge slots inside the machine, one on each side.

6. Close the cover. Make sure that the cover is securely closed.

5. Grasp the handle at the front of the cartridge and slide it down

between the cartridge slots, and push it firmly.

02-Installation 2000/04/03 3:24 PM Page 11

1.10 Installation

Paper tray

Automatic paper feeder

Loading paper

For best results, use high quality xerographic paper. The automatic paper

feeder can hold a maximum of 150 sheets of plain paper. The maximum

capacity may be less, depending on the paper thickness.

1. Pull the paper tray on the automatic paper feeder all the way up.

2. Flex or fan the paper back and forth. Do not fold or crease the paper.

Straighten the edges on a level surface.

02-Installation 2000/04/03 3:24 PM Page 12

1.11

Installation

4. Adjust the paper guides to the width of the print material. Slide the

guides until they lightly touch the stack of print material. Do not

bend the print material.

Paper guide

3. Insert the paper with the print side facing you.

Place the print side

facing you.

02-Installation 2000/04/03 3:24 PM Page 13

1.12 Installation

Paper type and size

Satisfactory print and receive quality can be obtained with many types of

plain paper. Since the quality of plain paper varies widely, test the print

quality before buying large quantities of paper. Your machine uses a

variety of papers including:

• Xerographic paper

• Bond paper

• Dual-purpose paper

Because all papers vary in physical characteristics, you can receive mixed

results from different packages of paper even through the packages

contain the same paper. If you encounter undesirable results, try the other

side of the paper, a different type, or another package of the same kind of

paper.

DO NOT use the following types of paper with your machine:

• Continuous form feed paper

• Synthetic paper

• Thermal paper

• Multi-sheet forms and documents

• Chemically treated paper

• Papers with raised, embossed lettering

To load paper with a preferred print side:

• If you are using xerographic paper, load the paper with the preferred

print side facing down.

• If you are using letterhead or bond paper, load the paper with the

preferred side facing up.

The following papers can be used in your machine for fax:

• Letter : 216 x 279 mm (8.5 x 11.0 in.) - 60 g/m2 ~ 90 g/m2 (16 ~ 24 lb)

• A4 : 210 x 297 mm (8.3 x 11.7 in.) - 60 g/m2 ~ 90 g/m2 (16 ~ 24 lb)

• Legal : 216 x 356 mm (8.5 x 14.0 in.) - 60 g/m2 ~ 90 g/m2 (16 ~ 24 lb)

02-Installation 2000/04/03 3:24 PM Page 14

Printing a demo page

After installation, you may want to run a simple test on your machine by

printing out a demo page.

Press and hold down Demo (* button) on the control panel

until the machine to print a demo page.

1.13

Installation

02-Installation 2000/04/03 3:24 PM Page 15

Getting

started

03-Getting Started 2000/04/03 3:20 PM Page 1

Resolution

910

ABC

JKLGHI

TUV

Symbols

PQRS

Demo

2.1 Getting started

Resolution

Use to choose the resolution of

copied or transmitted documents.

One-touch dial

Use to call most frequently used

numbers with one button.

LCD display

The display shows the current status of

your machine and guides you through

various tasks using a menu system for

each operation.

Number keypad

Use to dial numbers manually or

to enter letters.

Demo

Press and hold down this button

to print a demo page.

Speed

Use to dial calls and send fax documents

by entering a 2-digit number.

Using the control panel

03-Getting Started 2000/04/03 3:20 PM Page 2

Rcv.Mode/

Contrast

Flash/

Status

Redial/

Pause Search/Delete Copy

Stop

Start/Enter

Setup Advanced

FAX

Report/

Help

OHD/V.Req

Scroll/Volume

DEF

MNO

WXYZ

Speed

2.2

Getting started

Search/Delete

Use to search for numbers in the memory.

Also use to delete digits in the edit mode.

Copy

Use to copy a document.

Start/Enter

Use to start a job. Also use to activate the

selection shown on the display.

Stop

Use to stop an operation at any time.

Rcv.Mode (Receiving mode)/Contrast

When a document is loaded, use to choose

the contrast characteristic of copied or transmit-

ted documents.

When a document is not loaded, use to choose

the receive mode you want to use. The selected

mode is displayed in Standby mode.

Flash/Status

Use to perform a switch-hook operation such as call waiting.

Also use to switch the LCD while performing dual jobs.

Redial/Pause

Use to redial the last phone number called. You can also use it to add a pause

when storing a number in the memory.

OHD (On-hook dial) / V.Req (Voice request)

Use to dial numbers without picking up the handset. Also use it

to make a voice call after sending or receiving a fax.

Setup

Use to setup various system options.

Advanced Fax

Use to access various fax functions.

Report/Help

Use to print various reports and

the help list.

➛!Scroll/Volume ❿

Use to scroll menu items or use to move

cursor left or right through the display.

Also use to adjust the ringer volume.

03-Getting Started 2000/04/03 3:20 PM Page 3

2.3 Getting started

Using the number keypad

As you perform various tasks, you will need to enter names and num-

bers. For example, when you set up your machine you enter your name

(or your company’s name) and telephone number. When you store a one-

touch dial or speed dial, you also enter the telephone numbers and

names.

When the display asks you to enter a name, the LCD display reads:

You can use the procedures described below to enter alphanumeric char-

acters, special symbols or spaces.

Entering alphanumeric characters

You can also include special symbols (space, plus sign, etc.) in the name

by using the 0key. See `KEYPAD CHARACTER ASSIGNMENTS’ on

page 2.4.

1. Locate the button labeled with the letter you want – then press the

button repeatedly until the correct letter appears on the display.

For example, to enter an O, press 6(labeled MNO). Each time you

press 6,the display shows a different letter–first M, then N, and O, and

finally 6.

The letter appears on the display as shown below.

NAME:

NAME:O

ABC DEF

JKLGHI MNO

TUV

Symbols

PQRS WXYZ

Demo Speed

456

789

123

03-Getting Started 2000/04/03 3:20 PM Page 4

2.4

Getting started

2. When the letter you want appears on the display, press another num-

ber key labeled with the next letter you want.

If the next letter is printed on the same number button, move the

cursor by pressing ❿, then press the button.

The blinking cursor moves right and the next letter appears on the

display.

3. Select additional letters in the same way. When you have finished

entering the letters, press Start/Enter.

KEYPAD CHARACTER ASSIGNMENTS

NAME:OP

Key

Space ➝ 1

A➝B➝C ➝ 2

D➝E➝F ➝ 3

G ➝H➝I➝ 4

J➝K➝L➝ 5

M➝N ➝O➝ 6

P➝Q ➝R➝S➝ 7

T➝U➝V➝ 8

W➝X➝Y➝Z➝ 9

+➝- ➝ ,➝.➝‘ ➝ /➝➝# ➝ & ➝ 0

Assigned numbers, letters, or characters

03-Getting Started 2000/04/03 3:20 PM Page 5

2.5 Getting started

Entering numbers

You can enter the number of the remote fax machine manually by using

the number keypad. The number you pressed appears on the display.

When the display asks you to enter a number, you can also use a one-

touch dial button (including group dial) or a 2-digit speed dial number.

Editing numbers or name

If you make a mistake while entering a number or name, move the cursor

under the wrong digit by using ➛or ❿. Then press the correct number to

change, or press Search/Delete to delete the number.

Inserting pause

With some private telephone systems, you must dial an access code (9, for

example) and listen for a second dial tone before dialing an outside

number. In such cases, you must insert a pause in the number. Insert a

pause in a number when you are setting up a one-touch or a speed dial

number, or when you dial a number without lifting the handset.

To insert a pause, press Redial/Pause while entering the number.

When you dial a number, the dialing process pauses for a specified time

at the point where you pressed Redial/Pause.

If you require a longer pause time, press Redial/Pause twice.

TEL:95551212_

03-Getting Started 2000/04/03 3:20 PM Page 6

2.6

Getting started

Setting up your fax number and name

Your fax number and name will be printed at the top of each page sent

from your machine.

1. Press Setup on the control panel. The display shows the first setup

menu; FAX NUMBER/NAME.

2. Press Start/Enter to access the Fax Number/Name menu. The display

shows ‘FAX NUMBER’.

3. Press Start/Enter. The displays asks you to enter the telephone

number.

If there is a number or name already set, the number or name appears.

4. Enter the telephone number which your machine is connected to. You

can include + and - symbol in the phone number by pressing and #

button respectively.

If you make a mistake, press ➛or ❿to move the cursor under the

wrong digit, then enter the correct number to change or press

Search/Delete to delete the number.

5. Press Start/Enter when the number on the display is correct.

The display asks you to enter your name.

6. Enter your name using number keypad.

You can enter alphanumeric characters using the number keypad, and

include special symbols by pressing 0repeatedly.

For details on how to use the number keypad to enter alphanumeric

characters, see page 2.3.

If you want to enter the same letter or number in succession (e.g. SS,

AA, 777), enter one digit, then move the cursor by pressing the ❿!but-

ton, and enter the next digit.

If you want to insert a space in the name, you can also use the ❿but-

ton to move the cursor to skip the position.

7. Press Start/Enter when the name on the display is correct.

03-Getting Started 2000/04/03 3:20 PM Page 7

2.7 Getting started

Setting the time and date

The current time and date are shown on the display when the machine is

on and ready for use (standby mode). The time and date are printed on

all faxes you send.

Note: If power to the machine is cut off for over 30 minutes, when power

is restored, the machine prompts you to reset the time and date.

1. Press Setup. The display shows the first setup menu; FAX

NUMBER/NAME.

2. Press ➛!or ❿until ‘TIME/DATE SETUP’ appears, then press

Start/Enter.The display asks you to choose a date format.

3. Press Start/Enter.

4. Press ➛!or ❿until you find the desired date format, then press

Start/Enter.

If you select USA, the time and date appears in the order of month,

day, then year. The EUROPE format will be displayed in the order of

day, month, then year.

The display shows the currently set time and date using the selected

date format.

5. Enter the correct time and date using the number keypad.

Day = 01~31

Month = 01~12

Year = four digits

Hour = 00~23

Minute = 00~59

You can also use ➛or ❿to move the cursor under the digit you want

to correct, then enter a new number.

6. Press Start/Enter when the time and date on the display is correct.

If you enter an invalid number, the machine beeps and does not pro-

ceed to the next step. If this happens, just reenter the correct number.

The display shows the time and date you have set, then returns to

standby mode.

06-25-1999 12:30

(‘USA’ type)

JUN-25 12:30 FAX

03-Getting Started 2000/04/03 3:20 PM Page 8

2.8

Getting started

Adjusting volume

Ringer volume

1. Press ➛!or ❿in standby mode.

The display shows the current ringer volume setting.

2. Press ➛!or ❿!until you find the desired loudness. Four levels are

available; 0~3.

You will hear the selected volume and the display will show the level.

Setting ‘0’ turns the ringer off. The machine will work normally even if

the ringer is set to off.

3. The change stores into memory and the machine returns to standby

mode.

Speaker volume

1. Press OHD/V.Req to adjust the speaker volume. If you cannot hear dial

tone, check the phone line connection.

2. Press ➛!or ❿repeatedly until you find the desired loudness.

The display shows the current volume level.

3. The change stores into memory and the machine returns to standby

mode.

Alarm volume/Key volume

If you set the alarm volume menu ON, alarm tone sounds when an error

occurs. If you set the key volume menu ON, key tone sounds each time

any key is pressed.

1. Press Setup and ➛or ❿until ‘VOLUME SETUP’ appears, then press

Start/Enter. The display shows ‘ALARM VOLUME’.

2. Press Start/Enter to access the Alarm Volume menu. To access the Key

Volume menu, press ➛or ❿until ‘KEY VOLUME’ appears, then

press Start/Enter.

3. Press ➛!or ❿to turn the sound ON or OFF, then press Start/Enter.

4. To return to standby mode, press Stop.

KEY volume ON KEY volume OFF

DIAL volume ON 1)*Auto dial : OFF

2) Manual dial : ON

ON OFF

KEY volume

*Auto dial : Broadcasting, Delay TX, Priority TX, Onetouch/Speed dial TX

03-Getting Started 2000/04/03 3:20 PM Page 9

Basic

operation

04-Basic 2000/04/03 3:16 PM Page 2

Preparing documents for faxing or copying

You can use the machine to fax or copy documents that are printed on

standard letter or A4 size paper. Follow these guidelines to prepare your

documents.

• Do not attempt to feed the following types of documents into the

machine: - wrinkled, curled, or folded paper

- chemically processed paper (pressure-sensitive paper,

carbon-coated paper, etc.)

- coated paper (glossy, etc.)

- too thin (onion skin, airmail paper, etc.)

- too thick paper

- too small or short paper (such as a label, voucher, etc.)

- the paper which is made of cloth or metal

Instead, make copies using a standard copy machine and insert the

copies into the document tray.

• Remove all staples, paper clips and the like before feeding the docu-

ment.

• Make sure any glue, ink or correction fluid on the paper is completely

dry before feeding the document.

• Do not feed documents with pages that are different sizes or of different

thicknesses.

ACCEPTABLE DOCUMENTS (for ADF1)

Sending a fax

Effective scanning width

Number of sheets which can

be loaded at a time

Thickness of document

Print quality

Document size Max

Min

8.5 in. (W) x 11.7 in. (L)

(216 mm x 297 mm)

8.5 in. (W) x 14 in. (L)

(216 mm x 356 mm)

5.8 in. (W) x 5.0 in. (L)

(148 mm x 128 mm)

8.26 in. (210 mm)

Uncoated on both sides

Up to 20

0.07 mm ~ 0. 15 mm 0.075 mm ~ 0. 12 mm

Single sheet 2 or more sheets

1 ADF stands for Automatic Document Feeder. It allows you to stack original documents,

which will be faxed or copied one by one. 3.1

Basic operation

04-Basic 2000/04/03 3:16 PM Page 3

3.2 Basic operation

Setting document resolution and contrast

We recommend sending documents printed using a typewriter, felt tip pen,

black ink or laserwriter. The paper should be white or very light, and of

normal weight – not cardboard. Blue lines on a ruled pad do not fax well.

When you send normal documents, you need not adjust the resolution and

the contrast.

If you send documents with unusual contrast characteristics, including

photographs, you can adjust the resolution and contrast to send a high-

quality transmission of the documents.

Resolution

Press the Resolution button to increase sharpness and clarity. By pressing

the Resolution button repeatedly after loading a document, you can

choose between STANDARD, FINE or SUPER FINE mode.

STANDARD works well for documents with normal sized characters.

FINE is good for documents containing small characters or thin lines, or

print from a dot-matrix printer.

SUPER FINE works well for documents containing extremely fine details.

SUPER FINE works only if the remote machine also has the SUPER FINE

features.

Contrast

Press the Rcv.Mode/Contrast button to compensate for the brightness or

darkness of your outgoing document. By pressing the Rcv.Mode/Contrast

button repeatedly after loading a document, you can choose between

NORMAL, DARKEN, LIGHTEN or PHOTO.

NORMAL works well for normal documents.

DARKEN works well for light print or faint pencil markings. The light

image and text on the document will be darker on the printed page.

LIGHTEN works well for dark print. The dark image and text on the docu-

ment will be lighter on the printed page.

PHOTO is used when faxing photographs or other documents containing

color or shades of gray. Although your machine will not transmit color, it

will print and send up to 64 shades of gray. When you choose this mode,

you should set the resolution to FINE.

04-Basic 2000/04/03 3:16 PM Page 4

3.3

Basic operation

Loading document

1. Turn the page face down.

2. Adjust the document guides to match the width of the document.

3. Slide the sheet down into the document feeder until it is gripped by

the machine.

The automatic document feeder seizes and pulls in the page.

You can insert up to 20 sheets at a time. If you insert more than one

sheet, make sure the bottom sheet enters first. Stagger the leading edge

of the sheets slightly, and insert the sheets with a slight push to ensure

they feed smoothly.

To add pages while the fax is being sent, insert them into the loading

slot on top of the already loaded sheets.

4. If necessary, use the Resolution and Rcv.Mode/Contrast button to

change the resolution and the contrast (see page 3.2).

Document guide

04-Basic 2000/04/03 3:16 PM Page 5

3.4 Basic operation

Sending a fax automatically

1. After loading a document, enter the number of the remote fax

machine using the number keypad.

One-touch or speed dialing is also available if you have already stored

the number into a one-touch or speed dial number. For information on

storing and using numbers in the memory, see page 3.14.

If you make a mistake while entering a number, move the cursor under

the wrong digit by using ➛or ❿, and correct the number or press

Search/Delete to delete the number.

2. Press Start/Enter when the number appears correctly on the display.

The machine dials the number, then begins to transmit.

Sending a fax after talking

1. After loading a document, pick up the handset and call the remote

machine.

2. Press Start/Enter after you finish talking. The machine begins to

transmit.

3. Replace the handset.

Canceling transmission

Press Stop any time during transmission. The machine continues to send

the fax and the display shows a message warning you that the machine is

in use. Press Stop again.

Confirming transmission

When the last page of your document has been sent successfully, the

machine beeps and returns to standby mode.

If something went wrong during your fax transmission, an error message

appears on the display. For a listing of error messages and their mean-

ings, see page 6.5.

If you receive an error message, press Stop to clear the message and try

to send the document again.

You can set your machine to print out a confirmation report automatically

each time sending is completed. For more information, see `SENDING

CONFIRM’ on page 5.3.

04-Basic 2000/04/03 3:16 PM Page 6

3.5

Basic operation

Automatic redial

When you send a fax, if the number you have dialled is busy or there is

no answer, the machine will automatically redial the number every three

minutes up to a maximum of two times.

The display shows ‘RETRY REDIAL?’. To redial the number without

waiting, press Start/Enter. To cancel the automatic redial, press Stop.

Voice request

If you are sending or receiving a document and need to speak to the other

person during the same phone call, use voice request to alert the person

at the remote site. You can also respond to a voice request made by the

person at the remote end.

Sending a voice request

1. Press OHD/V.Req while a document is being sent or received. Voice

request signal is stored and then sent to the remote fax machine after

the document has been sent or received.

2. When the phone rings, pick up the handset and answer it.

You can cancel a voice request by pressing OHD/V.Req again while

you are sending or receiving a document.

Answering a voice request

When the phone rings after sending or receiving a fax, pick up the

handset and answer it.

If you do not answer the voice request, the machine prints out the

number that made the voice request, as well as the time and date that the

request was made.

04-Basic 2000/04/03 3:16 PM Page 7

3.6 Basic operation

Receiving a fax

Receiving modes

Your machine has four receiving modes:

• In FAX mode, the machine answers an incoming call and immediately

goes into receive mode, waiting for a fax to be sent.

• In AUTO mode, the machine answers an incoming call expecting to

receive a fax. If the machine does not sense a fax signal, it will

continue to sound the ringing tone to tell you it is a phone call. If you

do not lift the handset during the ringing, the machine will switch to

automatic fax receiving mode.

• In ANS/FAX mode, the answering machine answers an incoming call,

and the caller can leave a message on the answering machine. If the

fax machine senses a fax tone on the line, the call automatically

switches over to the fax machine. To use the ANS/FAX mode, you

have to attach an answering machine to the extension telephone jack

on your fax machine (see page 1.7).

• In TEL mode, the automatic fax reception is turned off. You can receive

a fax only by picking up the handset and pressing Start/Enter.

The current receiving mode is displayed when the machine is in standby

mode.

If you seldom use the fax line for voice conversations, set the fax machine

to receive a fax automatically by selecting FAX mode.

Receiving a fax

JUN-25 15:30 FAX

Receiving mode

04-Basic 2000/04/03 3:16 PM Page 8

3.7

Basic operation

Receiving automatically in FAX mode

1. Press Rcv.Mode/Contrast until the display shows ‘FAX MODE’.

2. When you get a call, the machine answers the call on a specified

number of rings and receives a fax automatically. You can change the

number of rings. See ‘RINGS TO ANSWER’ on page 5.4.

To adjust the ringer volume, see ‘Adjusting volume’ on page 2.8.

Receiving manually in TEL mode

You can answer calls using the handset, and start the machine to receive

a fax.

1. Press Rcv.Mode/Contrast until the display shows ‘TEL MODE’.

2. When the telephone rings, pick up the handset and answer it.

3. If you hear a fax tone, or if the person on the other end asks you to

receive a document, press Start/Enter.

4. Replace the handset. The machine begins receiving and returns to

standby mode when the reception is complete.

Distinctive ring pattern detection (DRPD)

You can receive a call using distinctive ring pattern detection (DRPD)

feature. “Distinctive ring” is a telephone company service which enables

a user to use a single telephone line to answer several different telephone

numbers. For details on this feature, see page 5.6.

04-Basic 2000/04/03 3:16 PM Page 9

3.8 Basic Operation

Receiving in AUTO mode

1. Press Rcv.Mode/Contrast until the display shows ‘AUTO MODE’.

2. When you get a call, the machine answers it.

If a fax is being sent, the machine goes into receiving mode.

If the machine does not detect a fax signal, it will continue ringing to

tell you it is a phone call. You should pick up the handset to answer the

call, or it will switch to automatic receiving mode.

Receiving automatically in ANS/FAX mode

To use this mode, you must attach an answering machine to the extension

telephone jack on the back of your machine (see page 1.7).

1. Press Rcv.Mode/Contrast until the display shows ‘ANS/FAX MODE’.

2. When you get a call, the answering machine answers it. If the caller

leaves a message, the answering machine stores the message normally.

If your machine hears a fax tone on the line, the fax receive mode is

activated.

Notes:

• If you have set your machine to ANS/FAX mode and your answering machine is

switched off, or no answering machine is connected to your machine, the fax

machine will automatically go into FAX mode after several rings.

• If your answering machine has a ‘user-selectable ring counter’, set the machine

to answer incoming calls within 1 ring.

• If you are in TEL mode (manual reception) when the answering machine is

connected to your machine, you must switch off the answering machine, or the

outgoing message from the answering machine will interrupt your phone

conversation.

04-Basic 2000/04/03 3:16 PM Page 10

3.9

Basic operation

Receiving manually using an extension

telephone

This features works best when you are using an extension telephone

connected to the extension telephone line jack on the machine. You can

receive a fax from someone you are talking to on the extension telephone

without having to go to the fax machine.

1. When you receive a call on the extension phone and hear fax tones,

press the keys “ 9 ” (star nine star) on the extension telephone.

The machine receives the document.

Press the buttons slowly in sequence. If you still hear the fax tone from

the remote machine, try pressing “ 9 ” once again.

“ 9 ” is the remote receive start code preset at the factory. The first

and the last asterisks are fixed, but you can change the middle number

to whatever you choose.

For more information, see ‘RCV. START CODE’ on page 5.5.

2. When you have finished speaking and receiving documents, replace

the handset of the extension telephone.

04-Basic 2000/04/03 3:16 PM Page 11

3.10 Basic operation

Copying overview

The resolution is automatically set to SUPER FINE while the copy feature

is in use. However, the contrast can be changed to produce optimal copy

quality for a particular document containing faint markings, dark image,

photographs or other halftone images.

When you make a copy, your machine provides several option features

you can choose as follows:

-Multiple copies : 1 to 99 copies of the document can be made.

-Zoom rate : You can reduce or expand the image size by 1% increments

from 50% to 130%.

-Collation : When this menu is set to ON, the machine sorts the print

jobs. All pages of the document are printed in reverse order before the

next copy is printed. For example, if you copy a three-page job to print 2

copies, the machine prints page 3, page 2, page 1, page 3, page 2, page 1.

Making a simple copy

To make a direct single copy without setting any options, take the follow-

ing steps:

1. Load a document with the print side facing down. If necessary, press

Rcv.Mode/Contrast button to adjust the contrast. For details on the

contrast, see page 3.2.

2. Press Copy twice. The machine starts copying.

Making a copy

04-Basic 2000/04/03 3:16 PM Page 12

3.11

Basic operation

Advanced copy features

You can adjust the copy quantity, size and collation. Take the following

steps:

1. Load a document with the print side facing down. If necessary, adjust

Rcv.Mode/Contrast button to change the contrast. For details on the

contrast, see page 3.2.

2. Press Copy. The display asks you to enter the number of copies (1 to 99).

3. If you need two or more copies, enter the desired number using the

number keypad, then press Start/Enter. You can also press

Start/Enter without setting the number of copies. The display shows

the next option; zoom rate.

4. If you want to reduce or expand the image size, enter the number of

the desired zoom rate, then press Start/Enter.

The display asks you to turn the copy collation on or off. Setting ‘ON’

will sort the print job.

5. Press ➛or ❿to choose ON or OFF.

6. Press Copy or Start/Enter to begin the copy operation.

Note: When you set the copy options, pressing Copy anytime begins the copy

operation immediately without displaying the remaining options.

OFF (Group)

ON (Sort)

04-Basic 2000/04/03 3:16 PM Page 13

3.12 Basic operation

Redial

To redial the number last called

Press Redial/Pause. If a document is loaded in the document feeder, the

machine automatically begins to send.

To search through redial memory

1. Press and hold Redial/Pause for 2 seconds.

The redial memory in your machine retains the last 2 numbers called. If

you have dialled the same number multiple times, the machine does

not count the duplicates.

2. Press ➛!or ❿to search through the memory until you find the num-

ber you want.

3. When the number you want appears on the display, press Start/Enter

to dial. If a document is loaded in the document feeder, the machine

automatically begins to send.

Other functions

04-Basic 2000/04/03 3:16 PM Page 14

3.13

Basic operation

Sending a recall

Some special phone services require a switch-hook signal for proper

operation. For example, if you have call-waiting, you can put a call on

hold and take a second call on the same line by pressing the Flash/Status

button.

1. When you are on the telephone and hear the call waiting signal,

press Flash/Status once. The first caller is on hold and you are

speaking to the second caller.

2. Press Flash/Status again to talk to the first caller again.

Note: If you do not have a special service that uses the switch-hook signal, do not

press Flash/Status during a call. If you do, you could disconnect the

line.

Monitoring a dual job status

Your machine can perform more than one of many functions simultane-

ously. For example, you can :

• Receive a fax into the memory while making a copy.

• Store a fax document for later transmission while printing an incoming

fax.

When the machine performs dual tasks, press Flash/Status to see the

current status on the display of the other operation. Each time you press

Flash/Status, the current status of the two operations displays

alternatively.

04-Basic 2000/04/03 3:16 PM Page 15

3.14 Basic operation

One-touch dialing

One-touch dialing lets you use any one of the 10 one-touch buttons to

automatically dial a number.

Storing a number for one-touch dialing

1. Press and hold one of ten one-touch buttons for 2 seconds that you

want to assign. The display shows `Txx:’, where `xx’ represents the

selected one-touch button number.

2. Enter the number you want to store by using the number keypad,

then press Start/Enter.

To insert a pause between numbers, press Redial/Pause; a ‘P’ appears

on the display.

If you make a mistake while entering a number, use ➛or ❿to move

the cursor under the wrong digit, then enter the correct digit, or press

Search/Delete.

If the number is already assigned to another one-touch button, the

display alerts you with the registered one-touch button, and asks you

to continue storing another one-touch dial number.

Automatic dialing

Txx:_

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3.15

Basic operation

3. The display asks you to enter a name. Enter the desired name. For

information on how to enter names, see page 2.3.

If you do not want to assign a name, skip this step.

If you assign a name to the number, the name appears on the display

when you press the one-touch button.

4. Press Start/Enter when the name appears correctly or without enter-

ing a name.

5. To set another one-touch number, press the desired one-touch button

and repeat steps 2 through 4.

To return to standby mode, press Stop.

Editing a number for one-touch dialing

If you press and hold the one-touch button where the phone number is

already registered, the display shows the number.

Press ➛!or ❿to move the cursor to the desired number and edit the

number. When you complete editing, press Start/Enter.

Note: When you press the one-touch button stored for group dial, the display

briefly shows ‘G-REGISTERED’ to indicate that the button is used for

group dial, then you can edit the number.

Sending a fax using a one-touch number

1. Load a document you want to send by fax.

2. Press the one-touch button (1 through 10) where you stored a number.

The number will be automatically dialled, then the document begins to

transmit when the remote fax machine answers the phone.

TEL:025413000

04-Basic 2000/04/03 3:16 PM Page 17

3.16 Basic operation

Speed dialing

You can store up to 80 numbers in 2-digit speed dial locations (01-80).

Storing a number for speed dialing

1. Press and hold Speed for 2 seconds.

2. Enter a 2-digit location number (01 through 80) where you want to

store a number, then press Start/Enter.

If a number has already been stored in the location you chose,

the display shows the number.

3. Enter the number you want to store, then press Start/Enter.

where xx represents the speed location

you have selected at step 2.

If the number you entered has already been assigned to another speed

location, the display alerts you with the registered speed location.

4. To assign a name to the number, enter the desired name. For informa-

tion on how to enter names, see page 2.3.

If you do not want to assign a name, skip this step.

5. Press Start/Enter when the name appears correctly or simply without

entering a name.

6. To store more telephone numbers, repeat steps 2 through 5.

To return to standby mode, press Stop.

LOC. [01-80]

❿

Sxx:025413000

04-Basic 2000/04/03 3:16 PM Page 18

3.17

Basic operation

Editing a number for speed dialing

1. Press and hold Speed for 2 seconds.

2. Enter the 2-digit location number where the phone number you want

to edit has been stored, then press Start/Enter. The display shows the

number.

3. Press ➛!or ❿to move the cursor to the desired number and edit the

number. When you complete editing, press Start/Enter.

Note: When you press the speed dial number stored for group dial, the display

briefly shows ‘G-REGISTERED’ to indicate that the number is used for

group dial, then you can edit the number.

Sending a fax using a speed number

1. Load a document that you want to send by fax.

2. Press Speed, then enter a 2-digit speed dial location number.

3. Press Start/Enter to dial the number. The number will be automatical-

ly dialled, then the document will begin to be transmitted when the

remote fax machine answers the phone.

TEL:025413000

04-Basic 2000/04/03 3:16 PM Page 19

Basic operation

Searching for a number in the memory

There are two ways to search for a number in the memory. You can either

scan from Ato Z sequentially, or you can search using the first letter of

the name associated with the number.

Searching sequentially through the memory

1. Press Search/Delete, then press ❿to move downward through the

memory until you find the number you want. To move upward,

press ➛.

Pressing ❿allows you to search downward through the entire memory

in alphabetical order (from A to Z), and ➛allows you to search

upward in reverse alphabetical order (from Z to A).

Each time you press ➛or ❿, the display shows the next number stored

in the memory.

While searching through the machine’s memory, you will see that each

entry is preceded by one of three letters: ‘T’ for one-touch dial, ‘S’ for

speed, or ‘G’ for group dial number. These letters tell you how the

number is stored.

2. When the number you want appears on the display, press Start/Enter

to dial.

If a document is loaded, the document begins to be transmitted when

the remote fax machine answers the phone.

Searching with a particular first letter

1. Press Search/Delete, then press the button labelled with the letter

you want to search for. A name beginning with the letter appears on

the display.

For example, if you want to find the name ‘MOBILE,’ press the ‘6’

button, which is labelled with ‘MNO.’

2. Press ❿to display the next name in the list, or ➛to display the

previous name.

3. When the name and number you want appear, press Start/Enter to

dial.

3.18

04-Basic 2000/04/03 3:17 PM Page 20

Advanced

fax

05-Advanced 2000/04/03 3:11 PM Page 2

4.1

Advanced fax

Broadcasting

Use this feature to send your documents to multiple locations. After send-

ing, the documents are automatically erased from the memory.

1. Load the document face down. If necessary, adjust Resolution, or

Contrast. For details, see page 3.2.

2. Press Advanced FAX on the control panel.

The display shows the first menu; BROADCASTING.

3. Press Start/Enter to access the broadcasting menu.

4. Enter the number of the remote machine using the number keypad.

To enter the number, you can also press a one-touch button including

group dial button. Otherwise, press Speed, enter a 2-digit speed dial

number, then press Start/Enter. The stored number appears on the dis-

play.

5. Press Start/Enter to confirm the number. The display asks you to

enter another fax number to send the document to another location.

6. Enter another fax number using the number keypad, one-touch dial,

or 2-digit speed dial number. Note that you cannot use group dial

numbers for another fax number.

The number appears on the display. Press Start/Enter to confirm the

number.

To send to one location or when you complete the last fax number

setting, press Start/Enter.

7. The document will be scanned into the memory before transmission.

The display shows the memory capacity and the number of pages

being stored in the memory, then the machine begins sending the docu-

ment in order of the numbers you entered.

05-Advanced 2000/04/03 3:11 PM Page 3

4.2 Advanced fax

Delayed fax

You can set your machine to send a fax at a later time when you will not

be present.

1. Load the document face down. If necessary, adjust Resolution, or

Contrast. For details, see page 3.2.

2. Press Advanced FAX on the control panel.

The display shows the first menu; BROADCASTING.

3. Press ➛or ❿until ‘DELAYED FAX’ appears, then press Start/Enter.

4. Enter the number of the remote machine, then press Start/Enter.

To enter the number, you can also press a one-touch button including

Group dial button. Otherwise, press Speed, enter a 2-digit speed dial

number, then press Start/Enter. The stored number appears on the

display.

5. Press Start/Enter to confirm the number. The display asks you to

enter another fax number to send the document to another location.

Note: If ‘MEMORY FULL’ occurs while scanning into the memory, the display

will show:

Press

➛

❿

to select the option you want. If you select CANCEL,

broadcasting is cancelled. If you select DONE, your machine performs

broadcasting only with the pages already scanned.

If an error occurs while sending to a specific number, the machine trans-

mits the document to all the other numbers, then retries the number that

previously recorded an error. After completing transmission, your machine

prints the multi-communication report.

JOB

❿

CANCEL

❿

DONE

05-Advanced 2000/04/03 3:11 PM Page 4

4.3

Advanced fax

6. If you want to send to more than one location, enter another fax

number using the number keypad, one-touch dial, or 2-digit speed

dial number. Note that you cannot use group dial numbers for another

fax number.

The number appears on the display. Press Start/Enter to confirm the

number.

To send to one location or when you complete the last fax number

setting, press Start/Enter.

7. The display asks you to enter a name. If you want to assign a name to

the transmission, enter the name. If not, skip over this step.

For details on how to enter the name using the number keypad, see

page 2.3.

8. Press Start/Enter. The display shows the current time and asks you to

enter the time when the fax is to be sent.

9. Enter the time by using the number keypad, then press Start/Enter.

Enter the time in 24-hour format. For example, enter 2230 for 10:30 P.M.

If you set a time earlier than the current time, the document will be

sent at that time on the following day.

10. The document will be scanned into the memory before transmission.

The display shows the memory capacity and the number of pages

being stored in the memory.

11. The machine returns to standby mode and the display alternates

between messages to remind you that you are in standby mode and

that delayed transmission is set.

Note: If you want to cancel the delayed fax, see ‘Canceling a scheduled

operation’ on page 4.7.

TIME(13:30)=13:30

05-Advanced 2000/04/03 3:11 PM Page 5

4.4 Advanced fax

Priority fax

When the priority fax is enabled, a high priority document can be trans-

mitted ahead of reserved operations. The document is scanned into the

memory, then transmitted when the current operation is concluded. In

addition, a priority transmission will interrupt a broadcast operation

between stations (i.e., when transmission to station A ends, before trans-

mission to station B begins) or between redial attempts.

1. Load the document face down. If necessary, adjust Resolution, or

Contrast. For details, see page 3.2.

2. Press Advanced FAX on the control panel.

The display shows the first menu; BROADCASTING.

3. Press ➛or ❿until ‘PRIORITY FAX’ appears, then press Start/Enter.

4. Enter the number of the remote machine, then press Start/Enter.

To enter the number you can also press a one-touch button including

group dial button. Otherwise, press Speed, enter a 2-digit speed dial

number, then press Start/Enter. The stored number appears on the

display.

5. Press Start/Enter to confirm the number. The display asks you to

enter a name.

6. If you want to assign a name to the transmission, enter the name. If

not, skip over this step.

For details on how to enter a name using the number keypad,

see page 2.3.

7. Press Start/Enter.The document will be scanned into the memory

before transmission. The display shows the memory capacity and the

number of pages being stored in the memory.

8. The machine shows the number being dialled, then begins sending the

document.

05-Advanced 2000/04/03 3:11 PM Page 6

4.5

Advanced fax

Polling

What is polling?

Polling is used when one fax machine requests another to send a docu-

ment. This is useful when the person with the original document to be sent

is not in the office. The person who wants to receive the document calls the

machine holding the original and requests that the document be sent. In

other words, it “polls” the machine holding the original.

Send polling

You can programme your fax machine to send documents in your

absence when polled by a remote fax machine. It is possible to use a poll

code to prevent unauthorized polling of your fax machine. When you

secure your machine in this manner, only those who know the poll code

can poll your machine.

1. Load the document face down. If necessary, use Resolution, or

Contrast. For details, see page 3.2.

2. Press Advanced FAX on the control panel.

The display shows the first menu; BROADCASTING.

3. Press ➛or ❿until ‘SEND POLLING’ appears, and press Start/Enter.

4. The display asks you to enter a 4-digit poll code. The poll code is preset

to 0000 at the factory, which represents no poll code.

5. If you want to use a poll code, enter the 4-digit code (except for 0000),

then press Start/Enter. Or

If you do not want to secure the transmission with a poll code, press

Start/Enter when the display shows 0000 for the poll code, or press

0000.

6. The display asks you to store the document in the machine’s bulletin

memory.

If you store the document in the bulletin board memory, more than one

remote station can poll that document from your machine. If not, the

document will be automatically erased after being polled by a remote

machine.

Press ➛or ❿to select YES or NO.

POLLCODE [0000]

05-Advanced 2000/04/03 3:11 PM Page 7

4.6 Advanced fax

7. The machine stores the document in the memory. The display counts

the number of pages being stored in the memory and the memory

capacity remaining.

The machine returns to standby mode and the display shows a

reminder that a send polling is set. The machine automatically

switches to FAX mode (automatic receiving) when set to be polled.

Receive polling

You can set your machine to automatically receive documents from

one or more unattended remote fax machines. This feature permits

unattended polling in the evening hours when telephone rates are lower.

Note: The remote machine must be ready for polling.

1. Call the remote fax machine.

2. When you hear the fax tone, press Advanced FAX. The display shows

‘RECEIVE POLLING?’.

3. Press Start/Enter. The display asks you to enter a 4-digit code. Poll

code ‘0000’ represents no code.

4. If the remote machine is secured with a poll code, you must enter

the correct code, and press Start/Enter.

If the remote machine is not secured with a poll code, press

Start/Enter to accept [0000] which represents no code.

5. The machine begins to receive polling.

Note:

• If you want to cancel the operation, press Stop at any time.

• Not all fax machines have polling capability, and polling incompatibility

sometimes occurs between fax machines from different manufacturers.

POLLCODE [0000]

05-Advanced 2000/04/03 3:11 PM Page 8

4.7

Advanced fax

Canceling a scheduled operation

1. Press Advanced FAX on the control panel.

The display shows the first menu; BROADCASTING.

2. Press ➛or ❿until you find ‘CANCEL SCHEDULE’, then

press Start/Enter.

3. Press ➛or ❿repeatedly until you find the operation you want to

cancel, then press Start/Enter. The display asks you to confirm your

selection.

4. Press Start/Enter to cancel the operation.

Adding documents to a scheduled operation

You can add documents to the delayed transmission previously reserved

in your machine’s memory.

1. Load the document face down. If necessary, adjust Resolution, or

Contrast. For details, see page 3.2.

2. Press Advanced FAX on the control panel.

The display shows the first menu; BROADCASTING.

3. Press ➛or ❿until ‘ADD SCHEDULE’ appears, then press

Start/Enter. The display shows the operation, time and number

currently reserved in the memory.

4. Press ➛or ❿repeatedly until you find the operation to which you

want to add documents, then press Start/Enter.

The machine automatically stores the documents in the memory, and

the display shows the memory capacity and the number of pages.

5. After storing, the machine displays the number of total pages, then

returns to Standby mode.

05-Advanced 2000/04/03 3:11 PM Page 9

Additional

features

06-Additional 2000/04/03 3:08 PM Page 2

5.1

Additional features

Printing reports

Your machine can print reports containing useful information – Schedule

Job, System Data, etc. The following reports are available:

Help List

This list shows the machine’s basic functions and commands to use as a

quick reference guide.

Sent Journal

This report shows information concerning transmission activities recently

made.

Received Journal

This report shows information concerning reception activities recently

made.

Phonebook List

This list shows all of the numbers currently stored in the machine’s

memory as one-touch dial numbers, speed dial numbers, and group dial

numbers.

Sending Confirmation

This report shows the fax number, the number of pages, elapsed time of

the operation, the communication mode, and the communication results.

You can set up your machine to print the message confirmation report in

one of the following ways (see page 5.3):

• Automatically after each transmission (ON)

• Automatically only if an error occurs during transmission (ERR)

• No report printed at all (OFF). You can print this report manually at

any time you want.

Schedule Information

This list shows the document currently stored for delayed transmission,

priority transmission, broadcasting, and send polling. The list shows the

starting time, type of operation, etc.

System Data List

This list shows the status of the user-selectable options. After you change

any setting, print this list to confirm your changes.

Multi-Communication Report

This report is printed automatically after sending documents to or receiv-

ing documents from more than one location.

Call Back Message

This report is printed automatically when you do not respond to a remote

operator’s voice request.

Power Failure Report

This report is printed automatically when power is restored after a power

failure. This report shows data (if any) erased by the power failure.

06-Additional 2000/04/03 3:08 PM Page 3

5.2Additional features

Note: The list you have set to print out automatically will not print out when

there is no paper loaded or a paper jam has occurred.

To print list

1. Press Report/Help on the control panel. The display shows the first

menu; HELP.

2. Press ➛or ❿until you find the list you want to print, then press

Start/Enter. The selected list will be printed out.

System setup

Your machine has various user-selectable system options. These options

are preset at the factory, but you may need to change them. To find out

how the options are currently set, print the system data list. For more

information on printing the list, see above.

Setting an option

1. Press Setup on the control panel. The display shows the first menu:

FAX NUMBER/NAME.

2. Press ➛or ❿until ‘SYSTEM SETUP ’appears, then press

Start/Enter. The display shows the first option menu; LANGUAGE.

3. Scroll through the options by pressing ➛or ❿!repeatedly.

4. When the option you want appears on the display, press

Start/Enter.

5. Choose the desired status by pressing ➛or ❿repeatedly, or enter

the desired value using the number keypad.

6. When the desired status appears, press Start/Enter.

7. You can exit from setup mode at any time by pressing Stop. When

you press Stop, the machine stores the options you have already

changed and returns to standby mode.

06-Additional 2000/04/03 3:08 PM Page 4

5.3

Additional features

Selectable options

These instructions assume that you have followed the steps on page 5.2

under ‘Setting an option’ and the machine is prompting you to change one

of the options listed here.

• LANGUAGE — You can select the display language from English,

German, French, Italian, Spanish, Portuguese and Dutch.

• SEND FROM MEMORY — This feature enables all transmission

documents to be automatically scanned into the memory before

transmission.

Select ON to turn this feature on.

Select OFF to turn this feature off.

• SENDING CONFIRM — Aconfirmation report shows whether the

transmission was successful or not, how many pages were sent, etc.

Select ON to print a confirmation report automatically each time you

send a fax.

Select OFF to turn this feature off.

Select ERROR to print only when an error occurs and the transmission

was not successful.

• FAX PAPER SIZE — Select the paper size you will use for the recording

paper. LETTER, A4 and LEGAL size are available.

• TONER SAVE MODE — You can preserve the toner supply with this

mode.

Select ON to turn this feature on. The machine prints documents using

less toner. The print quality may be reduced.

Select OFF to turn this feature off.

• POWER SAVE MODE — The power saving menu item lets you reduce

power usage when the printer is idle.

Select the desired time to turn this feature on. The time you choose

determines the length of time the printer waits after a job is printed

before it switches to a reduced power state.

Select OFF to turn this feature off. It keeps the printer ready to print

with minimum warm-up time.

06-Additional 2000/04/03 3:08 PM Page 5

5.4 Additional features

• AUTO REDUCTION — When receiving a document as long as or

longer than the paper loaded in your machine, the machine can reduce

the data in the document to fit into your recording paper size.

Turn on this feature if you want to reduce an incoming page that may

otherwise need to be divided into two pages with only a few centime-

ters on the second page. If the fax machine cannot reduce the data to fit

onto one page with this feature enabled, the data will be divided and

printed in actual size on two or more sheets if needed.

Select ON to turn this feature on. Note that this feature does not apply

to the copy mode.

Select OFF to turn this feature off. The overflow data will be printed

out on a second page.

• DISCARD SIZE — When receiving or copying a document as long as

or longer than the paper installed in your machine, you can set the

machine to discard any excess image at the bottom of the page to fit

onto the recording paper size.

Enter the desired discard size from 0 through 30 mm using the number

keypad, and press Start/Enter.

If the received page is outside the margin you have set, it will be

printed on two sheets of paper at the actual size.

If the data is within the margin, and the auto reduction feature is

turned on, it will be reduced to fit onto the appropriate size paper

(Discard does not take place). If the auto reduction feature is turned

OFF or fails, the data within the margin will be discarded.

• RINGS TO ANSWER —You can select the number of times your

machine rings before answering an incoming call. If you are using your

machine as both a telephone and a fax machine, we suggest you set the

ring count to at least 4 to give you time to answer.

• STAMP RCV. NAME—This feature allows the machine to automatical-

ly print the page number, and the date and time of the reception at the

bottom of each page of a received document.

Select ON to turn this feature on.

Select OFF to turn this feature off.

06-Additional 2000/04/03 3:08 PM Page 6

5.5

Additional features

• RCV. START CODE — The remote receive start code allows you to

initiate fax reception from an extension phone plugged into the EXT.

jack on the back of your machine. If you pick up the extension phone

and hear fax tones, enter the remote code and the machine will start

receiving. The password is preset to 9 at the factory.

Enter the desired code 0 to 9 on the number keypad.

• ECM MODE (Error Correction Mode) — This mode compensates for

poor line quality and ensures accurate, error-free transmission with any

other ECM-equipped facsimile machine. If the line quality is poor,

transmission time may be increased when the ECM is enabled.

Select ON to turn the error correction mode on.

Select OFF to turn the error correction mode off.

• CALLER ID — When you receive a call, you can see the number of the

person calling you if it is available from the network on which the call

was made. (This option may not work when connected to a PABX.)

Select ON to turn on caller ID display.

Select OFF to disable.

• JUNK FAX BARRIER — With this feature set to ON, the system will

only accept a fax sent from the remote station of which the fax number

is stored in memory as a one-touch or two-digit speed dial number.

This feature is useful for blocking any unwanted fax.

Select ON to turn this feature on. You can receive only from the

registered stations.

Select OFF to turn this feature off. Anybody can send you a fax.

06-Additional 2000/04/03 3:08 PM Page 7

5.6 Additional features

• Distinctive Ring Pattern Detection (DRPD)— “Distinctive ring” is a

telephone company service which enables a user to use a single tele-

phone line to answer several different telephone numbers. The particu-

lar number someone uses to call you on is identified by different ring-

ing patterns, which consist of various combinations of long and short

ringing sounds. This feature is often used by answering services who

answer telephones for many different clients and need to know which

number someone is calling in on to properly answer the phone.

Using the distinctive ring pattern detection feature, your fax machine

can “learn” the ring pattern you designate to be answered by the FAX

machine. Unless you change it, this ringing pattern will continue to be

recognised and answered as a FAX call, and all other ringing patterns

will be forwarded to the extension telephone or answering machine

plugged into the EXT. jack.

You can easily suspend or change distinctive ring pattern detection at

any time.

Before using the distinctive ring pattern detection option, distinctive

ring service must be installed on your telephone line by the telephone

company. To setup distinctive ring pattern detection, you will need

another telephone line at your location, or someone available to dial

your FAX number from outside.

Select ON to turn this feature on.

Select OFF to turn this feature off.

Select SET to setup or change the distinctive ring pattern detection.

The LCD displays [ WAITING RING ]. Call your fax number from

another telephone. It is not necessary to place the call from a fax

machine. When your machine begins to ring, do not answer the call.

The machine requires several rings to learn the pattern.

When the machine completes learning, the LCD displays ‘END DRPD

SETUP’.

With the distinctive ring pattern detection feature active, ‘distinctive

ring pattern detection’ appears in the display and the previously set

reception mode is ignored. If you turn off distinctive ring pattern

detection, the machine returns to any previously set reception mode.

Notes:

• Distinctive ring pattern detection must be set up again if you re-assign your

fax number, or connect the machine to another telephone line.

• After distinctive ring pattern detection has been set up, call your fax number

again to verify that the machine answers with a fax tone. Then have a call

placed to a different number assigned to that same line to be sure the call is

forwarded to the extension telephone or answering machine plugged into the

EXT. jack.

06-Additional 2000/04/03 3:08 PM Page 8

5.7

Additional features

Group dialing (for multi-address transmission)

Numerous one-touch and speed dial numbers can be registered as a

group. By using the group number, you can send a document to multiple

parties in a single operation. Your machine will dial the remote numbers

in stored sequence. If the number is busy, your machine will dial the next

stored number and after dialing all of the stored numbers, will automati-

cally redial any number that was previously busy. Before you can use this

feature, you must coordinate and store the group numbers desired.

Storing one-touch or speed dial numbers for group dial-

ing

1. Press Setup on the control panel.

The display shows the first menu; FAX NUMBER/NAME.

2. Press ➛or ❿until you find ‘GROUP DIAL SETUP’, then press

Start/Enter.

3. Press one of ten one-touch buttons (1 through 10) that you want to

use for group dial.

4. The display asks you to confirm that you use this button for group

dialing. Press Start/Enter.

Note: If a number has already been stored in the location you chose, the dis-

play shows ‘Txx USED!’. Then you are allowed to select ‘OTHER’or

‘RENEW’ by pressing

➛

❿

. Select ‘OTHER’ to start over with a

different location, or ‘RENEW’to replace that number and continue.

5. The display asks you to press a one-touch button or to enter a 2-digit

speed dial number that you wish to include in the group.

6.Press a one-touch button where the fax number you wish to include

in the group is stored.

Enter a 2-digit speed dial location where the fax number you wish to

include in the group is stored.

7. Press Start/Enter.Repeat step 6 to enter more destination numbers into

the selected group.

8. Press Start/Enter when you have entered all the desired destinations.

The display asks you to enter a name.

06-Additional 2000/04/03 3:08 PM Page 9

5.8 Additional features

9. To assign a name to the group, enter the desired name.

If you do not want to assign a name, skip this procedure.

10. When you are finished, press Stop.

Note: You cannot include one group dial number in another group dial number.

Editing group dial numbers

You can edit one-touch or speed dial numbers stored for group dialing.

1. Press Setup on the control panel.

The display shows the first menu; FAX NUMBER/NAME.

2. Press ➛or ❿until you find ‘GROUP DIAL SETUP’, then press

Start/Enter.

3. Press the one-touch group dial button used for the group dial

number you want to edit.

4. Press ➛or ❿to select the option you want, then press Start/Enter.

Select ❿!MEMBER ADD to add a number, and enter as many num-

bers as needed. To stop entering numbers, press Stop. Note that you

cannot include one group number in another group dial number.

Select ❿!MEMBER DELETE to delete a number. When the number

that you want to delete is displayed, press Start/Enter.

5. When you are finished, press Stop.

Sending a fax using group dialing

(Multi-address transmission)

You can use group dialing for broadcasting or delayed fax.

Follow the procedure of the desired operation (Broadcasting - p. 4.1,

Delayed fax - p. 4.2 ). When you come to a step in which the display

requests you to enter the remote fax number, press the one-touch button

where you stored the group number. You can use only one group

number for one operation. Then continue the procedure to complete the

desired operation.

Your machine automatically scans the document loaded in the document

tray into the memory, and the machine will dial each of the numbers

included in the group.

06-Additional 2000/04/03 3:08 PM Page 10

Clearing memory

You can selectively clear information stored in your machine’s memory.

1. Press Setup on the control panel. The display shows the first menu;

FAX NUMBER/NAME.

2. Press ➛or ❿until ‘MEMORY CLEAR’ appears, then press

Start/Enter.The display shows the items you can choose to clear.

• FAX NUMBER/NAME : your fax number and name are cleared from

the machine’s memory.

• DIAL/SCHEDULE : clears the one-touch, speed dial, or group dial

numbers stored in the memory. In addition, all

the schedule job operations you have reserved

are also cancelled.

• JOURNAL : clears all records of transmissions & receptions.

• DEFAULT SETUP : restores all the option settings to factory default.

3. Press ➛or ❿until you find the item you want to clear, then press

Start/Enter.The display asks you to confirm your selection.

4. Press Start/Enter to confirm. The selected memory is cleared, then the

display asks you to continue clearing the next item.

5. Repeat steps 3 and 4 to clear another item. To exit, press Stop.

5.9

Additional features

06-Additional 2000/04/03 3:08 PM Page 11

Troubleshooting

07-Troubleshooting 2000/04/03 3:03 PM Page 2

6.1

Troubleshooting

Clearing jams

Document jams while sending a fax

If a document jams while you are sending it, ‘DOCUMENT JAM’

appears on the display. Do not pull the document out of the slot. If

you do this, it could harm your machine.

1. Open the control panel using your hand.

2. Carefully remove the jammed document. Then close the control

panel firmly until it clicks into place.

Troubleshooting

07-Troubleshooting 2000/04/03 3:03 PM Page 3

6.2Troubleshooting

Paper jams while the machine is printing

By carefully selecting the paper type and loading them properly, you

should be able to avoid most paper jams. If paper jams occur, an error

message appears on the display. Follow the steps below to clear the jam.

To avoid tearing the paper, pull the jammed paper out gently and slowly.

IF JAMMED IN THE PAPER FEED AREA

1. Remove the jammed paper as shown below.

2. After you have removed the jammed paper, load the paper with the

print side facing you.

Adjust the paper guides to match the width of the paper.

07-Troubleshooting 2000/04/03 3:03 PM Page 4

6.3

Troubleshooting

IF JAMMED IN THE PRINTER OUTPUT AREA

1. If the paper jams as it exits to the paper exit tray and a long portion

of the paper is visible, pull the paper straight out.

If there is any resistance, and the paper does not move immediately when

you pull, stop pulling. Continue with the next step.

IF JAMMED INSIDE THE MACHINE

1. Pulling the cover release buttons toward you, open the cover.

2. Remove the toner cartridge.

07-Troubleshooting 2000/04/03 3:03 PM Page 5

6.4Troubleshooting

3. Gently pull the paper toward you.

4. Check that there is no other paper in the printer.

5. Reinstall the cartridge, then close the cover.

Tips for avoiding paper jams

By carefully selecting print materials and loading them properly, you

should be able to avoid most paper jams. If jams do occur, follow the

steps outlined in “Clearing jams” starting on page 6.1. If jams occur

frequently, make sure that you are following these preventative tips:

• Follow the procedures in “Loading paper” on page 1.10 to load paper

properly. Make sure that the adjustable guides are positioned correctly.

• Do not overload the paper. Up to 150 sheets can be loaded at a time.

• Flex, fan, and straighten the paper before loading it.

• Do not load wrinkled, creased, damp, or highly curled paper.

• Do not mix paper sizes.

• Use only recommended print materials.

• Make sure that the recommended print side is facing up when loading

it in the feeder.

• Keep print materials stored in a suitable environment.

07-Troubleshooting 2000/04/03 3:03 PM Page 6

6.5

Troubleshooting

Display Meaning Solution

DOCUMENT JAM

DOOR OPEN

LINE ERROR

LOAD DOCUMENT !

LSU ERROR

The loaded document has jammed

in the feeder. Clear the document jam.

The top cover is not securely

latched. Press down on the cover until

it clicks in place.

Your unit cannot connect with the

remote machine, or has lost con-

tact because of a problem on the

phone line.

Try again. If failure persists, wait

an hour or so for the line to clear,

then try again.

Or, turn the ECM mode on. See

‘System setup’ on page 5.5.

You have attempted to set up a

sending operation with no docu-

ment loaded. Load a document and try again.

A problem has occurred in the

LSU (Laser Scanning Unit). Unplug the power cord and plug

it back in. If the problem still per-

sists, please call for service.

FUSER ERROR There is a problem in the fuser

unit. Unplug the power code and plug

it back in. If the problem still per-

sists, please call for service.

MEMORY FULL The memory is full. Either delete unnecessary docu-

ments, or retransmit after more

memory becomes available, or

split the transmission into more

than one operation.

LCD error messages

JAM/NO CARTRIDGE

Recording paper has jammed

inside the unit, or the toner

cartridge is not installed.

Clear the jam, or install the

cartridge.

NO PAPER The recording paper has run out. Load the recording paper.

OVER HEAT The printer part in your unit

has overheated. Please wait until it cools down.

If you cannot solve the problem,

please call for service.

NO ANSWER The remote machine has not

answered after all the redial

attempts.

Try again. Make sure the remote

machine is operational.

NO. NOT ASSIGNED The one-touch or speed dial loca-

tion you tried to use has no num-

ber assigned to it.

Dial the number manually with

the keypad, or assign a number.

07-Troubleshooting 2000/04/03 3:03 PM Page 7

6.6Troubleshooting

Display Meaning Solution

PAPER JAM 2

POLLING ERROR

POWER FAILURE

WARMING UP

Jammed paper still remains

inside the unit. Clear the jam.

The remote fax machine you

want to poll is not ready to

respond to your poll.

When setting up to poll another

fax machine, you have used an

incorrect poll code.

The remote operator should know

in advance that you are polling

and have their fax unit loaded

with the original document.

Enter the correct poll code.

A power failure has occurred. If documents have been stored in

the memory, a ‘Power Failure

Report’ will be printed auto-

matically when the power is

restored.

The printer is warming up and

is off-line.

The toner cartridge has run out.

The machine stops. Replace with a new toner

cartridge.

Wait until the printer is on-line.

TONER LOW

TONER EMPTY

The toner is almost empty. Take out the toner cartridge and

gently shake it. By doing this,

you can temporarily re-establish

printing operations.

RETRY REDIAL ?

The machine is waiting for a

specified time interval to redial

a previously busy station.

You can press Start/Enter to

immediately redial, or Stop to

cancel the redial operation.

RECEIVE ERROR A fax has not been received

successfully.

A problem with the facsimile

communications has occurred.

Try again.

SEND ERROR Your fax has not gone through

successfully.

A problem with the facsmile

communications has occurred.

Ask the sender to try again.

PAPER JAM 0 Recording paper has jammed in

the paper feeding area. Press Stop and clear the jam.

07-Troubleshooting 2000/04/03 3:03 PM Page 8

6.7

Troubleshooting

Symptom

The machine is not working,

there is no display and the

buttons are not working.

Cause and Solution

• Unplug the power cord and plug it in again.

• Check that your socket is active.

No dial tone. • Check that the phone line is connected properly.

• Check that the phone socket in the wall by plugging in

another phone.

The numbers stored in the

memory do not dial correctly. • Make sure that the numbers are stored in the memory

correctly.

• Print a phonebook list. See page 5.1.

The document does not feed

into the machine. • Make sure that the document is not wrinkled and you

are putting it in correctly. Check the document is the

right size, not too thick or thin.

• Make sure that the cover is firmly closed.

You cannot receive faxes

automatically. • The FAX or AUTO mode should be selected.

• Is there paper in the machine?

• Check if the display shows ‘MEMORY FULL.’

The machine will not send

anything. • Make sure that the document is loaded face down.

• ‘TX’ should show up on the display.

• You may have hung up the handset (if you lift it up)

before you pressed Start/Enter.

• Check the other machine you are sending to, to see if

it can receive your fax.

The machine cannot receive

faxes manually. • Did you hang up the handset before you pressed

Start/Enter?

Fixing problems

Your problem may be listed on page 6.5 in the ‘LCD error

messages’ section. Below are the other problems you can

solve by yourself. If not, call for service.

07-Troubleshooting 2000/04/03 3:03 PM Page 9

6.8Troubleshooting

Symptom

You cannot poll another

machine.

Cause and Solution

• The fax machine you are polling may be using a poll

code.

The incoming fax has blank

spaces or you received a

poor-quality copy.

• The machine sending you the fax may be faulty.

• The fax machine sending you a fax may have a dirty scan

glass.

• A noisy phone line can cause line errors.

• Check your machine by making a copy.

• The cartridge toner may be empty.

Are some of the words on the

incoming fax stretched? • The machine sending you the fax had a temporary

document jam.

There are lines on the copies

or documents you send. • Check your scan glass for marks, and clean it.

See page 6.11.

The machine dials a number,

but fails to make a connec-

tion with another fax

machine.

• The other fax machine may be turned off, out of paper, or

cannot answer incoming calls. Speak with the other

machine operator and ask them to sort out the problem.

You cannot store a document

in the memory. • There may not be enough memory to store the document.

If the display shows a ‘MEMORY FULL’ message, delete

any documents you no longer need from the memory,

then restore the document.

Blank areas appear at the bot-

tom of each page or on other

pages, with only a small strip

of text printed at the top.

• You may have chosen the wrong paper settings in the user

options set up. See page 5.3 to choose a proper paper size.

07-Troubleshooting 2000/04/03 3:03 PM Page 10

Maintenance

Cleaning the OPC drum

If you are getting streaks or spots on your print, you may clean the OPC

drum.

1. Make sure that the paper is loaded.

2. Press Setup on the control panel.

The display shows the first setup menu; FAX NUMBER/NAME.

3. Press ➛or ❿until ‘MAINTENANCE’ appears, then press

Start/Enter.

4. Press ➛or ❿until you find ‘CLEAN DRUM’, then press Start/Enter.

The machine automatically pulls in a sheet of paper, and prints it out.

The toner particles on the OPC drum surface are fixed to the paper.

5. Press Stop to return to standby mode.

6.9

Troubleshooting

08-Maintenance 2000/04/03 2:58 PM Page 1

6.10 Troubleshooting

Setting the machine to be checked by phone

The remote test feature allows your machine to be checked out by a ser-

vice company at a remote place by phone.

1. Press Setup on the control panel.

The display shows the first setup menu; FAX NUMBER/NAME.

2. Press ➛or ❿until ‘MAINTENANCE’ appears, then press

Start/Enter.

3. Press ➛or ❿until you find ‘REMOTE TEST’, then press Start/Enter.

4. Press ➛or ❿to turn this feature ON or OFF, then press Start/Enter.

If you want to protect your machine from being opened by an

unauthorized person, select OFF.

5. Press Stop to return to standby mode.

Adjusting shading

When the scanning unit gets dirty, it might alter the shading value. If

your print has black lines or is blurred, adjusting the shading may solve

the problem. Take the following steps:

1. Load a sheet of white paper into the document feeder.

2. Press Setup on the control panel.

The display shows the first setup menu; FAX NUMBER/NAME.

3. Press ➛or ❿until ‘MAINTENANCE’ appears, then press

Start/Enter.

4. Press ➛or ❿until you find ‘ADJUST SHADING’, then press

Start/Enter.

08-Maintenance 2000/04/03 2:58 PM Page 2

6.11

Troubleshooting

Cleaning the document scanner

To keep your machine working properly, occasionally clean the white

roller, ADF rubber, and the scanning glass. If they are dirty, documents

sent to another fax machine will not be clear.

Note: Do not turn the power off to clean the scanner, as documents stored in the

memory will be lost.

1. Open the control panel using your hand.

Sending toner low information to the service

company

If you have set this notify toner low menu option to ON, when the toner

cartridge needs to be replaced, your machine automatically sends a fax to

your service company or the dealer to notify them that your machine

requires a new toner cartridge. This feature will be activated only when

the phone number of the service company or the dealer is stored in your

machine’s memory by technician. Ask your dealer for more information.

1. Press Setup, then press ➛or ❿until ‘MAINTENANCE’ appears,

and press Start/Enter.

2. Press ➛or ❿until you find ‘NOTIFY TONER LOW’, then press

Start/Enter.

3. Press ➛or ❿to turn this feature ON or OFF, then press Start/Enter.

4. Press Stop to return to standby mode.

08-Maintenance 2000/04/03 2:58 PM Page 3

6.12 Troubleshooting

3. Wipe the roller surface with a soft cloth dampened with water.

4. Clean the ADF rubber piece also.

2. Disassemble the white roller as follows:

Both ends of the white roller have plastic bushings that are snapped

shut with small tabs on them. Pull the bushing slightly inward, then

rotate the bushing until it reaches a slot (A) . Then pull the roller

upward (B) .

bushing

08-Maintenance 2000/04/03 2:58 PM Page 4

6.13

Troubleshooting

5. Carefully wipe the scanning glass with a soft, dry cloth.

If the glass is very dirty, first wipe it with a slightly dampened cloth,

then with a dry cloth. Be very careful not to scratch the glass surface.

6. Replace the roller in reverse order, and then close the control panel

firmly until it clicks into place.

08-Maintenance 2000/04/03 2:58 PM Page 5

6.14 Troubleshooting

Managing the toner cartridge

Expected cartridge life

The life of your toner cartridge depends on the amount of toner used in

each print job. For instance, when you print a typical business letter with

about 5% page coverage, you can expect a toner cartridge life of approxi-

mately 2,500 pages (1,000 pages only for the toner cartridge shipped with

your machine). The actual number may vary according to the print densi-

ty of the page you print. If you print a lot of graphics, you may need to

change the cartridge more often.

You can extend the life of your toner cartridge by using toner save mode

(see page 5.3). The toner save mode uses less toner than normal printing.

The printed image is much lighter, and is adequate for printing drafts or

proofs.

Replacing the toner cartridge

When the toner cartridge is near the end of its life, white streaks or hue

changes will occur. You can temporarily re-establish the print quality by

re-distributing the remaining toner in the cartridge.

1. Open the cover and remove the toner cartridge.

2. Gently shake the cartridge to distribute the toner evenly inside the

cartridge.

3. Reinstall the cartridge and close the cover.

This is typically successful one time only. When the toner eventually runs

out, only blank pages will print when a print job is sent, or when

a fax is received. At this stage, the toner cartridge needs to be replaced.

See the following page.

08-Maintenance 2000/04/03 2:58 PM Page 6

6.15

Troubleshooting

2. Remove the old toner cartridge. Follow the instructions printed on

the cartridge box to recycle the used cartridge.

3. Unpack the cartridge from its plastic bag, and then remove the

paper rolled the cartridge. Holding on each end of the paper, pull it

straight out, and then carefully remove it.

Take the following steps to replace the toner cartridge:

1. Pulling the cover release buttons toward you, open the cover.

08-Maintenance 2000/04/03 2:58 PM Page 7

6.16 Troubleshooting

5. Find the cartridge slots inside the machine, one on each side. Grasp

the handle and slide the cartridge down between the cartridge slots

until it drops into place.

4. Shake the cartridge from side to side 5 or 6 times to distribute the

toner evenly inside the cartridge.

6. Close the cover firmly.

08-Maintenance 2000/04/03 2:58 PM Page 8

6.17

Troubleshooting

MEMO

08-Maintenance 2000/04/03 2:58 PM Page 9

Appendix

09-Appendix 2000/04/03 2:49 PM Page 2

7.1

Appendix

FCC regulations

This equipment has been tested and found to comply with the limits for a Class B digital

device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reason-

able protection against harmful interference in a residential installation. This equipment

generates, uses, and can radiate radio frequency energy and, if not installed and used in

accordance with the instructions, may cause harmful interference to radio communica-

tions. However, there is no guarantee that interference will not occur in a particular

installation. If this equipment does cause harmful interference to radio or television recep-

tion, which can be determined by turning the equipment off and on, the user is encour-

aged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and the receiver.

• Connect the equipment into an outlet on a circuit different from that to which the

receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Do not make any changes or modifications to the equipment unless specified in the

manual. If such changes or modifications should be made, you could be required to stop

operating the equipment.

Use of a shielded cable is required to comply with Class B limits in Subpart of Part 15 of

FCC Rules.

Canadian radio interference regulations

This digital apparatus does not exceed the Class B limits for radio noise emissions from

digital apparatus as set out in the interference-causing equipment standard entitled

“Digital Apparatus”, ICES-003 of the Industry and Science Canada.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux

appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur:

“Appareils Numériques”, NMB-003 édictée par Industrie et Sciences Canada.

09-Appendix 2000/04/03 2:49 PM Page 3

7.2Appendix

FCC DECLARATION OF CONFORMITY

according to FCC Part 15

1. Product Name : Laser Facsimile, Printer, Scanner, PC-FAX

2. Model Number : SF-5100, SF-5100P, Msys 5100, Msys 5100P

3. FCC Rules : TESTED TO COMPLY WITH FCC PART 15 CLASS B

4. Operating Environment : FOR HOME OR OFFICE USE

5. FCC Compliance Statement

This device complies with Part 15 FCC rules. Operating is subject to the following two

conditions : (1)This device may not cause harmful interference, and

(2)This device must accept any interference received, including interference

that can any cause undesired operation.

6. Information to User

This device has been tested and found to comply with the limits for a Class B digital

device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reason-

able protection against harmful interference in a residential installation. This equipment

generates, uses and can radiate radio frequency energy and, if not installed and used in

accordance with the instructions, may cause harmful interference to radio communications.

However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause harmful interference to radio or television reception, which

can be determined by turning the equipment off and on,

the user is encouraged to try to correct the interference by one or more of the following

measures:

1. Reorient or relocate the receiving antenna.

2. Increase the separation between the equipment and receiver.

3. Connect the equipment into an outlet on a circuit different from that to which the

receiver is connected.

4. Consult the dealer or an experienced radio/TV technician for help.

CAUTION : Changes or modifications not expressly approved by the manufacturer

responsible for compliance could void the user’s authority to operate the

equipment.

Party Responsible for Product Compliance

Samsung Electronics America

American QA Lab

85 West Tasman Dr.

San Jose, CA 95134

09-Appendix 2000/04/03 2:49 PM Page 4

7.3

Appendix

Laser safety statement

The facsimile is certified in the U.S to conform to the requirements of DHHS 21 CFR

Subchapter J for Class I(1) laser products, and certified elsewhere as a Class I laser

product conforming to the requirements of IEC 825.

Class I laser products are not considered to be hazardous. The laser system and facsimile are

designed so there is never any human access to laser radiation above a Class I level during nor-

mal operation, user maintenance, or prescribed service conditions.

WARNING Never operate or service the facsimile with the protective cover removed from the

Laser/Scanner assembly. The reflected beam, although invisible, can cause eye

damage.

CAUTION - INVISIBLE LASER RADIATION WHEN THIS COVER IS OPEN.

DO NOT OPEN THIS COVER.

VORSICHT - UNSICHTBARE LASERSTRAHLUNG, WENN ABDECKUNG

GEÖFFENT. NICHT DEM STRAHL AUSSETZEN.

ATTENTION - RAYONNEMENT LASER INVISIBLE EN CAS D’OUVERTURE.

EXPOSITION DANGEREUSE AU FAISCEAU.

ATTENZIONE - RADIAZIONE LASER INVISIBLE IN CASO DI APERTURA.

EVITARE L’ESPOSIZIONE AL FASCIO.

PRECAUCION - RADIACION LASER IVISIBLE CUANDO SE ABRE. EVITAR EXPONERSE

AL RAYO.

ADVARSEL - USYNLIG LASERSTRÅLNING VED AÅNING NÅR SIKKERHEDSBRYDERE

ER UDE AF FUNKTION. UNDGÅ UDSAETTELSE FOR STRÅLNING.

ADVARSEL - USYNLIG LASERSTRÅLNING NÅR DEKSEL ÅPNES. STIRR IKKE INN I

STRÅLEN. UNNGÅ EKSPONERING FOR STRÅLEN.

VARNING - OSYNLIG LASERSTRÅLNING NÄR DENNA DEL ÄR ÖPPAND OCH

SPÄRREN ÄR URKOPPLAD. BETRAKTA EJ STRÅLEN STRÅLEN ÄR

FARLIG.

VARO - AVATTAESSA JA SUOJALUKITUS OHITETTAESSA OLET ALTTIINA

NÄKYMÄTTOMÄLLE LASER SÄTEILYLLE ÄLÄ KATSO SÄTEESEEN.

09-Appendix 2000/04/03 2:49 PM Page 5

7.4Appendix

Laser product labels are located above the print cartridge.

CLASS 1 LASER PRODUCT

LASER KLASSE 1

LUOKAN 1 LASERLAITE

APPAREILÀ LASER DE CLASSE 1

TO IEC 825

Safety information

PRODUCT SAFETY

USA UL 1950 (UL LISTING)

CANADA CSA C22.2 No.950 & UL 1950 (CSA Certification)

EEC (EUROPE) IEC 60950/EN60950 (TUV GS Certification)

CB IEC 60950

LASER SAFETY

EEC (EUROPE) HD 194. & EN 60825

USA 21 CFR, Chapter 1, Subchapter J (CDRH Certified)

09-Appendix 2000/04/03 2:49 PM Page 6

7.5

Appendix

Power saver

This facsimile contains advanced energy conservation technology that reduces power consump-

tion when it is not in active use.

When the facsimile does not receive data for an extended period of time, power consumption is

automatically lowered. For potentially faster printing of the first page, you may turn the power

save feature off in system data.

The Energy star emblem does not represent EPA endorsement of any product of service.

The equipment has been approved to [Commission Decision “CTR 21”] for pan-European

single terminal connection to the Public Switched Telephone Network (PSTN). However,

due to differences between the individual PSTNs provided in different countries the

approval does not, of itself, give an unconditional assurance of successful operation on

every PSTN network termination point.

In the event of problems, you should contact you contact your equipment supplier in the

first instance.

09-Appendix 2000/04/03 2:49 PM Page 7

7.6Appendix

Specifications

Applicable line Public Switched Telephone Network (PSTN) or behind

PABX

Compatibility ITU-T Group3, ECM

Data coding MH/MR/MMR (ECM Mode)

Modem speed 14400/12000/9600/7200/4800/2400 bps

Transmission speed Approx. 6 sec. (V.17 ECM: 14.4 kbps)

Effective scanning width 8.3 inches (210 mm)

Effective printing width Letter: 8.2 inches A4: 202 mm

Scanning method Sheet-fed Contact Image Sensor (CIS)

Memory About 2 MBytes

Halftone 64 levels

Printing speed 6 PPM

Automatic document feeder 20 pages (20 Ib or 75 g/m2)

LCD 16 characters ✕1 line

Dimension (W ✕D ✕H) 313 ✕325 ✕228 mm (without handset)

Weight 7 Kg (with accessories)

Power requirements 110 VAC, 50 ~ 60 Hz

Power consumption (Standby) 70 W (Maximum) 490 W

Environmental conditions Temperature : 50°F to 89°F (10°C to 32°C)

Humidity : 20% to 85% RH

Auto dialer One-touch dialing (registration for 10 numbers)

Speed dialing (registration for 80 numbers)

Document size – Width 5.8 to 8.5 inches (148 to 216 mm)

– Length Single page : 5 to 14 inches (128 to 356 mm)

Multi pages : 5 to 11.7 inches (128 to 297 mm)

Recording paper size

- for automatic feeder Letter : 8.5 ✕11 inches (216 ✕279 mm)

A4 : 8.3 ✕11.6 inches (210 ✕297 mm)

Legal : 8.5 ✕14.0 inches (216 ✕356 mm)

– for manual feeder min. : 4.5 ✕ 9 inches (100 ✕149 mm)

(For SF-5100P only) (weight : 60 to 130 g/m2)

Recording paper capacity 150 sheets (weight: 76 g/m2, thickness: 0.1 mm)

Printing method Laser Scanning Unit

Scanning density – Horizontal 200 dpi

– Vertical Standard : 3.85 lines/mm (98 Lpi)

Fine : 7.7 lines/mm (196 Lpi)

Super fine : 11.8 lines/mm (300Lpi)

Toner cartridge life - Initial 1000 sheets @ 5% coverage (A4, Basic data)

- Running 2500 sheets @ 5% coverage (A4, Basic data)

3000 sheets @ 4% coverage (A4, Calculated data)

Package Weight Paper : 1,5 Kg

Plastic : 0,3 Kg

09-Appendix 2000/04/03 2:49 PM Page 8

7.7

Appendix

Index

adding documents • 4.7

alarm volume, setup • 2.8

auto reduction • 5.4

automatic dialing • 3.14

automatic redial • 3.5

broadcasting • 4.1

call back message • 5.1

caller ID • 5.5

canceling schedules • 4.7

cartridge (see toner cartridge)

connection

extension phone • 1.7

telephone line • 1.6

power cord • 1.7

contrast

button, location • 2.2

setting • 3.2

control panel • 2.2

copy • 3.10

delayed fax •4.2

demo page, printing • 1.14

discard size • 5.4

document

jam, clearing • 6.1

loading • 3.3

preparing • 3.1

document exit tray, setup • 1.5

document tray, setup • 1.4

DRPD • 5.6

dual job status • 3.13

editing

group dial number • 5.8

number or name • 2.5

one-touch dial number • 3.15

speed dial number • 3.17

error message • 6.5

extension phone

connection • 1.7

receiving • 3.9

fax

reception mode • 3.6

paper size • 5.3

problems • 6.7

receiving • 3.6

sending • 3.1

group dial

editing • 5.8

sending • 5.8

storing • 5.7

handset, setup • 1.5

help list • 5.1

09-Appendix 2000/04/03 2:49 PM Page 9

7.8Appendix

jam, clearing

document • 6.1

paper • 6.2

journal, print • 5.1

junk fax barrier • 5.5

key volume, setup • 2.8

language, select • 5.3

list, print • 5.1

LCD, location • 2.1

paper •1.10

document • 3.3

maintenance

adjust shading • 6.10

clean drum • 6.9

remote test • 6.10

notify toner low • 6.11

memory, clearing • 5.9

multi-communication report • 5.1

name, setting • 2.6

number

fax, setting • 2.6

group dial • 5.7

keypad, using • 2.3

one-touch dial • 3.14

speed dial • 3.16

one-touch dial

editing • 3.15

sending • 3.15

storing •3.14

opc drum, cleaning •6.9

paper

jam, clearing • 6.2

loading • 1.10

size, setting • 5.3

type and size • 1.12

pause • 2.5

phonebook list • 5.1

polling

receiving • 4.6

sending • 4.5

power cord, connection • 1.7

power failure report • 5.1

power save mode • 5.3

priority fax • 4.4

recall • 3.13

received journal • 5.1

receiving

in ans/fax mode • 3.8

in auto mode • 3.8

in fax mode • 3.7

in tel mode • 3.7

polling • 4.5

using extension phone • 3.9

reception modes • 3.6

redial • 3.12

report, printing • 5.2

resolution

button, location • 2.1

setting •3.2

ringer volume, adjusting • 2.8

09-Appendix 2000/04/03 2:49 PM Page 10

7.9

Appendix

schedule information • 5.1

searching

memory • 3.18

redial memory • 3.12

sending

after talking • 3.4

automatically • 3.4

broadcasting • 4.1

delayed fax • 4.2

priority fax • 4.4

polling • 4.5

sending confirmation • 5.1

sent journal • 5.1

setup

document tray • 1.4

document exit tray • 1.5

handset • 1.5

system • 5.2

shading, adjust • 6.10

speaker volume, adjusting • 2.8

speed dial

editing • 3.17

sending • 3.17

storing • 3.16

system data list • 5.1

system setup

auto reduction • 5.4

caller ID • 5.5

discard size • 5.4

distinctive ring pattern detection • 5.6

ECM mode • 5.5

fax paper size • 5.3

language • 5.3

power save mode • 5.3

RCV. start code • 5.5

rings to answer • 5.4

send from memory • 5.3

sending confirm • 5.3

stamp RCV. name • 5.4

toner save mode • 5.3

TAM cord, connection • 1.7

telephone line, connection • 1.6

time and date, setting • 2.7

toner cartridge

installing • 1.8

replacing • 6.14

toner save mode • 5.3

unpacking • 1.1

voice request • 3.5

volume, adjusting

alarm • 2.8

key • 2.8

ringer • 2.8

speaker • 2.8

09-Appendix 2000/04/03 2:49 PM Page 11

ELECTRONICS

Internet Home page: http://www.samsungprinter.com P/N: JC68-00251C Rev.1.00

00-Cover 2000/04/03 3:31 PM Page 2

Samsung Sf 5100 Users Manual

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