Sharp MX M1100 M850/M950/M1100 Operation Manual Quick Start Guide GB User To The 1d9558e4 E6fd 4e75 8b96 C12fa0b24d48

User Manual: Sharp MX-M1100 to the manual

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MODEL:

Image sending

Using the Image Send function.

Image sending

Using the Image Send function.

MX-M850

MX-M950

MX-M1100

DIGITAL MULTIFUNCTIONAL SYSTEM

Quick Start Guide

General information

Functions of the machine and

procedures for placing originals and

loading paper.

Copying

Using the copy function.

Printing

Using the printer function.

Document filing

Storing jobs as files on the hard

drive.

Manual finishing

Finishing functions using the

inserter.

System settings

Configuring settings to make the

machine easier to use.

Keep this manual close at hand for reference

whenever needed.

MANUALS PROVIDED WITH THE MACHINE

Printed manuals and manuals in PDF format are provided with the machine. The manuals in PDF format are

stored on the hard drive in the machine.

The printed manuals contain information that you should know before using the machine, including the basic

procedures for operating the machine. Please read these manuals well.

The manuals in PDF format provide detailed explanations of the functions of the machine. When the machine is

used in a network environment, the PDF manuals can be viewed at any time by simply downloading them using a

Web browser.

Printed manuals

Quick Start Guide (this manual)

Maintenance Guide

Safety Guide

Software Setup Guide

This manual is intended to help you get started using the many basic and convenient

functions of the machine.

When you are ready to learn about the machine in more detail, see the manuals in

PDF format described on the next page.

This manual explains maintenance procedures such as how to replace supplies and

remove paper misfeeds.

This manual contains instructions for using the machine safely and lists the

specifications of the machine and its peripheral devices.

This manual explains how to install and configure the software that is required to use

the printer function and other functions of the machine that are used from a computer.

Manuals in PDF format

Manuals in PDF format can be downloaded from the Web server* in the machine.

The manuals contain detailed explanations of the procedures for using the machine. To download the PDF

manuals, see "How to download the manuals in PDF format" (page 3).

* You will need the IP address of the machine in order to access the Web server in the machine. The IP address

is configured in the Network Settings menu in the system settings.

This manual provides detailed explanations of the procedures for using the copy function.

This manual provides detailed explanations of the procedures for using the print function.

This manual provides detailed explanations of the procedures for using the image send function (scan, USB

memory scan, Internet fax, fax, and data entry).

This manual provides detailed explanations of the procedures for using the document filing function. The

document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as

a file on the machine's hard drive. The file can be called up as needed.

This manual explains the settings and functions that are used to manage and control the machine, such as the

system settings that require administrator rights.

This manual explains the basic procedures for using the machine, such as how to load paper.

User's Guide

Copier Guide

Printer Guide

Image Send Guide

Document Filing Guide

Administrator's Guide

ACCESSING THE WEB SERVER IN THE

MACHINE

When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web

browser on your computer.

Opening the Web pages

Checking the IP address

To check the IP address of the machine, print out the all custom setting list in the system settings.

Access the Web server in the machine to open

the Web pages.

Start a Web browser on a computer that is

connected to the same network as the machine

and enter the IP address of the machine.

Recommended Web browsers

Internet Explorer: 6.0 or higher (Windows®)

Netscape Navigator: 7.0 or higher

Safari: 1.2 or higher (Macintosh)

The Web page will appear.

The machine settings may require that user

authentication be performed in order to open the Web

page. Please ask the administrator of the machine for

the password that is required for user authentication.

1Press the [SYSTEM SETTINGS] key.

2Select the all custom setting list in the touch

panel.

(1) Touch the [List Print (User)] key.

(2) Touch the [Print] key to the right of "All

Custom Setting List".

The IP address is shown in the list that is printed.

SYSTEM

SETTINGS

System Settings

List Print (User)

All Custom Setting List:

Sending Address List:

Printer Test Page:

Document Filling Folder List:

PCL Symbol Set List

Individual List

Back

System Settings Admin Password Exit

Total Count

Paper Tray

Settings

Printer Condition

Settings

Document Filing

Control

Address Control Fax Data

Receive/Forward

USB-Device Check

Default Settings List Print

(User)

(1)

(2)

How to download the manuals in PDF format

Manuals containing detailed information on the machine can be downloaded from the Web pages.

Download a manual in PDF format.

(1) Click [Operation Manual Download] in the

menu of the Web page.

(2) Select the desired language.

(3) Select the manual that you wish to download.

(4) Click the [Download] button.

The selected manual is downloaded.

(1)

(2)

(4)

(3)

TABLE OF CONTENTS

PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

HOW TO LOG IN TO THE MACHINE (USER AUTHENTICATION) . . . . . . . . . . . . . . . . . . . . . . . .13

HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

FINISHING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

2-SIDED COPYING (Automatic Document Feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

SELECTING THE EXPOSURE AND IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . .34

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

CHECKING COPIES BEFORE PRINTING (Proof Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

FINISHING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

STORING COPY OPERATIONS (Job Programs). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

CANCELLING PRINTING (AT THE MACHINE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

General information

Copying

Printing

IMAGE SEND FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

BASE SCREEN OF IMAGE SEND MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

SENDING A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . .76

CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

SPECIAL IMAGE SEND MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

CONVENIENT IMAGE SEND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

MANUAL FINISHING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

USING MANUAL FINISHING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

SYSTEM SETTINGS MENU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Image sending

Document filing

Manual finishing

System settings

General information

This section provides general information about the machine, including the

names and functions of the parts of the machine and its peripheral devices,

and the procedures for placing originals and loading paper.

XPART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . 8

XOPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

XUSING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12

XHOW TO LOG IN TO THE MACHINE (USER

AUTHENTICATION). . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

XHOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

XPLACING ORIGINALS. . . . . . . . . . . . . . . . . . . . . . . . . . 15

XCHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . 16

XFINISHING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

PART NAMES AND FUNCTIONS

(1) Offset tray

Offset and stapled output are delivered to this tray.

(2) Top tray

Printed output is delivered to this tray.

(3) Finisher*

This can be used to staple output. When an optional

punch unit is installed, holes can be punched in

output.

(4) Paper trays

When using the inserter, load paper in this tray.

(5) Inserter*

This inserts covers and inserts into copy and print

output. Paper loaded in the inserter can be stapled,

punched, or folded.

(6) Automatic document feeder

This automatically feeds and scans multiple originals.

Both sides of 2-sided originals can be scanned at

once.

(7) Document feeder tray

Place the originals in this tray when using the

automatic document feeder.

(8) Saddle stitch tray

Output folded at the centreline and stapled output are

delivered to this tray.

(9) Saddle unit*

This is equipped with the pamphlet staple function,

which staples output at the centreline.

(10) Folding unit*

Use this to fold the loaded paper in half.

(11) Machine trays

These hold paper. The machine has four trays.

(12) Toner cartridge installation cover

Open this cover to replace a toner cartridge.

(13) Document glass

Use this to scan a book or other original that cannot

be fed through the automatic document feeder.

* Peripheral device. For more information, see "4. PERIPHERAL DEVICES" in the User's Guide.

(3)(1) (2) (4) (5) (7)(6)

(8) (9) (10) (11) (13)(12)

(14) Operation panel

(15) Main power switch

This is used to power on the machine.

When using the fax or Internet fax functions, keep this

switch in the "on" position.

(16) Front cover

Open to power on the machine.

(17) Large capacity trays (MX-LCX5)*

These hold paper. Up to 4000 sheets can be loaded.

Other optional paper trays include the large capacity

trays (MX-LCX4), the large capacity tray

(MX-LCX3N), and the large capacity tray (MX-LCX6).

(18) Bypass tray (MX-MFX2)*

Special types of paper can be fed from the bypass

tray.

The optional bypass tray (MX-MFX1) is also

available.

(19) USB connector (type A)

This is used to connect a USB memory or other USB

device to the machine. For the USB cable, use a

shielded type cable.

* Peripheral device. For more information, see "4. PERIPHERAL DEVICES" in the User's Guide.

(15) (16) (17) (19)(18)

(14)

OPERATION PANEL

The keys inside are explained on the next page.

JOB STATUS

SYSTEM

SETTINGS

HOME

PROOF COPY

LOGOUT

Touch panel

Messages and keys appear in the LCD display.

Operations are performed by directly touching

the displayed keys with your fingers.

When a key is touched, a beep sounds and

the selected item is highlighted. This lets you

check an operation as you perform it.

Main power indicator

Status indicators

Green and red indicators light and blink to indicate the status of

the machine. The green indicator is on the left side and the red

indicator is on the right side. When the green indicator lights or

blinks, the machine is operating normally. The red indicator will

light up when toner is low or it is time for maintenance. When the

machine stops operating due to a paper misfeed or out of toner,

the red indicator will blink.

Use this key to activate power

save mode. The [POWER

SAVE] key blinks when the

machine is in power save

mode. This key is also used to

deactivate power save mode.

This indicator lights when

the main power is

switched on.

When auto power shutoff

is in effect and data can

be transmitted and

received, the indicator

lights orange.

[POWER SAVE] key ( )[POWER] key ( )

Use this key to turn the

machine power on and off.

For details on the operation panel, see "OPERATION PANEL" in the User's Guide.

JOB STATUS

SYSTEM

SETTINGS

HOME

PROOF COPY

LOGOUT

[JOB STATUS] key

Press this key to view the job status screen. You can

check the status of jobs and cancel jobs in the job status

screen.

[SYSTEM SETTINGS] key

Press this key to display the system settings screen. The

system settings can be adjusted to make the machine

easier to use, such as configuring paper tray settings and

storing addresses.

[CLEAR ALL] key

Press this key to redo

an operation from the

beginning.

All settings will be

cleared and operation

will return to the initial

state.

[STOP] key

Press this key to stop a copy

job or scanning of an original.

[PROOF COPY] key

Use this to make a proof copy.

Numeric keys

These are used to enter the

number of copies, fax numbers,

and other numbers.

[LOGOUT] key ( )

When user authentication is enabled,

press this key to log out after using

the machine. When using the fax

function, this key can be pressed to

send tone signals on a pulse dial line.

[#/P] key ( )

Press this key to use a job program

when using the copier function. When

using the fax function, press this key

to dial using a program.

[START] key

Use this key to copy or scan

an original. This key is also

used to send a fax in fax mode.

[CLEAR] key

Press this key to return settings such

as the number of copies to "0".

[HOME] key

Touch this key to display the home screen.

Keys of frequently used functions can be registered in this

screen for quick access, making the machine easier to

use.

USING THE TOUCH PANEL

The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the

touch keys are explained below.

Using general keys

(1) When the displayed screen is one of two or more screens, use the keys to switch through the screens.

(2) When a checkbox is touched, a checkmark will appear to indicate that the setting is enabled.

(3) The keys can be used to increase or decrease a value. To make a value change quickly, keep your

finger on the key.

Special Modes

Plain

2-Sided Copy

Output

File

Quick File

Copy Ratio

Copying

100%

A4A4

Original Paper Select

Auto

Plain

Auto

Exposure

Auto

IMAGE SEND DOCUMENT

FILING

MANUAL

FINISHING

COPY

Copies in progress from tray 2.

Ready to scan for next copy job.

Interrupt

System display

This shows the touch panel brightness adjustment

key, the status of transmission/reception, and the

USB device connection status.

When the mode of the machine is changed, the

base screen of the newly selected mode appears.

Functions can be selected and settings checked in

the base screen.

[COPY] key

To use the copy function,

touch this key to switch to

copy mode. Keep your

finger on the [COPY] key to

view the machine's total

page use count and

amount of toner remaining.

[IMAGE SEND] key

To use the scan or fax

function, touch this key

to switch to image send

mode.

[DOCUMENT FILING] key

When you wish to print

or send a file stored on

the hard drive, touch this

key to switch to

document filing mode.

[MANUAL FINISHING] key

When an inserter is

installed and you wish to

staple, punch, or fold

paper without printing on

it, touch this key to switch

to manual finishing mode.

Mode select keys

Print Job Scan to Fax Job Internet Fax

Computer01 0002/0001 Printing

Direct Entry 0002/0000 Waiting

Copy 0002/0000 Waiting

Spool

Job Queue

Complete

Job Queue Sets / Progress Status

Detail

Stop/Delete

Priority

Job status display

This shows the mode icon and status of reserved jobs and the job in progress. This can be touched to show the job status screen.

A selected job can be given priority and run ahead of

other jobs, or a job waiting in the queue can be cancelled.

Jobs are displayed as a list of touch keys. The job keys

appear in the order that they will be run. A job key can be

touched to select it.

Special Modes

Card Shot

Multi Shot

Dual Page

Copy

Tandem

Copy

Tab Copy

Transparency

Inserts

Erase

Job

Build

Book Copy

Covers/Inserts

Margin Shift

Pamphlet Copy

(1)

Medium

B/W

JPEG

High Colour/Grey

Scan/File Format OK

PDF TIFF

Encrypt PDF

Programmed

Low

Specified Pages per File

File Type

(1-99)

Compression Ratio

(2) (3)

HOW TO LOG IN TO THE MACHINE (USER

AUTHENTICATION)

User authentication is used to restrict the use of the machine to users who have been registered in the machine.

When user authentication has been enabled by the administrator of the machine, users must log in before using

the machine. There are several types of user authentication, and each has a different login method.

When you have finished using the machine, log out.

User authentication methods

There are two methods for performing user authentication: login by user number and login by login name and

password. Ask the administrator of the machine for the information that is required to log in.

For more information on user authentication, see "USER AUTHENTICATION" in the User's Guide.

The procedures for logging in by user number and by login name / password are explained in this section.

This method requires that you log in by entering your

user number (5 to 8 digits).

This login method requires that you enter your login

name and password.

Logging out

When you have finished using the machine, log out. Logging out prevents unauthorised use of the machine.

How to log out

You can log out from any mode of the machine by pressing the [LOGOUT] key ( ).

If a preset duration of time elapses after the machine is last used, the auto clear function will activate. When auto

clear activates, logout automatically takes place.

User Authentication OK

Admin Login

User Authentication OK

User Name

Password

Auth to: Login Locally

HOME SCREEN

When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel.

Shortcuts to functions can be registered as keys in the home screen. When a shortcut key is touched, the screen

for that function appears. Register frequently used functions in the home screen to quickly and conveniently

access those functions. When user authentication is used, the home screen of "Favourite Operation Group" can

be displayed.

For detailed information on home screen settings, see "Favourite Operation Group Registration" and "Home

Screen Settings" in the Administrator's Guide.

04/04/2010 11:40

Home Screen

Total Count

Document Filing

Control

Address Control

Paper Tray Settings

Registered functions appear as shortcut keys. Each key can be touched to

select the corresponding registered function. Up to 30 keys can be registered.

The title of the home screen appears here.

The name of the logged in user appears

here.

The user name appears when user

authentication is enabled on the machine.

PLACING ORIGINALS

The automatic document feeder can be used to automatically scan many originals at once. This saves you the

trouble of manually feeding each original.

For originals that cannot be scanned using the automatic document feeder, such as a book or a document with

notes attached, use the document glass.

Using the automatic document feeder

When using the automatic document feeder, place the originals in the document feeder tray.

Using the document glass

Place the originals face up with the edges

aligned evenly.

The indicator line indicates

approximately how many originals can be

placed. The placed originals must not be

higher than this line.

Adjust the original guides to the

width of the originals.

Place the original

face down.

Place the original face down.

Align the top left corner of the

original with the tip of the

mark in the far left corner of the

glass.

To place a thick original such as a

book with many pages, push up the far

edge of the automatic document

feeder and then close the automatic

document feeder slowly.

Take care that your fingers are not

pinched when closing the automatic

document feeder.

CHANGING PAPER IN A TRAY

Names of the trays

The names of the trays are shown below.

For the number of sheets of paper that can be loaded in each tray, see the following manuals:

• User's Guide, "PAPER TRAY SETTINGS"

• Safety Guide, "SPECIFICATIONS"

Print side face up or face down

When loading paper in a tray, the print side is loaded face up or face down depending on the tray.

Trays 1 to 4

Load the paper with the print side face down.

Bypass tray and trays 5 to 7

Load the paper with the print side face up.

(5)

(8)

(6)

(7)

(1)

(5)

(8)

(3)

(2)

(4)

(1) Tray 1

(2) Tray 2

(3) Tray 3

(4) Tray 4

(5) Tray 5 (large capacity tray / large

capacity trays)

(6) Tray 6 (large capacity trays)

(7) Tray 7 (large capacity trays)

(8) Bypass tray

Loading paper in a tray

To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine

to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example,

the paper in tray 4 is changed from B4 (8-1/2" x 14") size plain paper to A4 (8-1/2" x 11") size recycled paper.

Gently pull out the paper tray.

If paper remains in the tray, remove it.

Gently push the tray into the machine.

Insert the paper with the print side face

down.

Fan the paper well before inserting it.

Otherwise, multiple sheets may feed at

once and cause a misfeed.

Move the two guides on the tray to

change the size from B4 (8-1/2" x 14") to

A4 (8-1/2" x 11").

If the paper you are loading is a non-

standard size, lock the guides with .

Indicator line

The indicator line indicates the maximum

height of the paper that can be loaded in

the tray. When loading paper, make sure

that the stack is not higher than the

indicator line.

Use both hands to place the paper from

right overhead so that it does not fold.

Folds in the paper will cause misfeeds.

Changing the tray settings

When you change the paper in a tray, the tray settings in the system settings must also be changed.

1Press the [SYSTEM SETTINGS] key.

2Configure the tray settings in the touch panel.

(1) Touch the [Paper Tray Settings] key.

(2) Touch the [Tray Settings] key.

(3) Use the key to display the tray settings of

tray 4.

(4) Touch the [Change] key in "Tray 4".

(5) Select [Recycled] from the "Type" select box.

(6) Make sure that [Auto-Inch] is selected in the

"Size" select box.

For more information, see "PAPER TRAY SETTINGS"

in the User's Guide.

(7) Touch the [OK] key.

The above steps change the paper settings for tray 4 to

A4 recycled paper.

SYSTEM

SETTINGS

System Settings

Paper Tray Settings Back

Tray Settings

Paper Type Registration

Auto Tray Switching

Cancel

System Settings

Tray Settings

Tray:

Type:

Size:

Feeding Approved Job:

Tray 4

Recycled

Auto-AB

216x330(8 1/2x13)

A3W(12x18),A3,B4,A4,A4R,

B5,B5R,216x330(8 1/2x13)

System Settings Admin Password Exit

Total Count

Paper Tray

Settings

Printer Condition

Settings

Document Filing

Control

Address Control Fax Data

Receive/Forward

USB-Device Check

Default Settings List Print

(User)

System Settings

Back

Change

Disable StapleDisable ReverseDisable Duplex

Fixed Paper Side

Type

Paper Property

Feeding Approved Job

Plain

Auto-AB

Tray Settings

Size

Tray 4

Doc. Filing

I-Fax

FaxPrint

Copy

Disable Fold

Disable Punch

Select Similar Sizes for Auto Detection

Copy

(1)

(2)

(4)

(7)

(5)

(6)

(3)

Loading paper in other trays

Tray 1 and Tray 2

To change the paper size of tray 1 and tray 2, see "TRAY SETTINGS FOR TRAY 1 AND TRAY 2" in the User's

Guide.

Tray 1

Raise the paper guide.

Insert the paper with the print side face

down.

Tray 2

Raise the paper guide.

Insert the paper with the print side face

down.

Return the paper guide to its original

position after loading the paper.

Fan the paper well before inserting it.

Otherwise, multiple sheets may feed at

once and cause a misfeed.

Use both hands to place the paper from

right overhead so that it does not fold.

Folds in the paper will cause misfeeds.

Indicator line

The indicator line indicates the maximum

height of the paper that can be loaded in

the tray. When loading paper, make sure

that the stack is not higher than the

indicator line.

Gently pull out the paper tray.

Gently push the tray into the machine.

Paper guide

Tray 1

Tray 2

Bypass tray (MX-MFX1)

Place paper that is A5 (7-1/4" x 10-1/2") or smaller

in the horizontal orientation.

The maximum number of plain paper sheets that

can be loaded in the bypass tray is about 100.

When loading A3W, A3, B4 size paper, pull out the

tray extension.

Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray.

For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in the

User's Guide.

Squeeze the lever that locks the guide, and

move the guide to the desired paper size.

The side to be

printed on must be

face up!

The maximum number of plain

paper sheets that can be loaded

in the bypass tray is about 500.

After loading paper, press the

tray button and make sure that

the paper rises.

To remove paper from the tray,

press this button, make sure

that the paper descends, and

then remove the paper.

When loading paper larger than

A4R or 8-1/2" x 11"R, pull out

the extension tray.

For details, see "Loading paper

in the bypass tray (MX-MFX2)"

in the User's Guide.

The side to be

printed on must

be face up!

Bypass tray (MX-MFX2)

Large capacity tray

MX-LCX6

The paper size of tray 5 can only be changed by a service technician.

Gently pull out the paper tray.

Gently push the tray into the machine.

Insert the paper with the print side face

up.

Fan the paper well before inserting it.

Otherwise, multiple sheets may feed at

once and cause a misfeed.

Indicator line

The indicator line indicates the maximum

height of the paper that can be loaded in

the tray. When loading paper, make sure

that the stack is not higher than the

indicator line.

MX-LCX3N

To change the paper size of tray 5, see "TRAY SETTINGS FOR THE LARGE CAPACITY TRAY (MX-LCX3N)" in the User's Guide.

Paper table

Insert the paper with the print side face

up.

When a certain amount of paper is placed

on the paper table, the paper table will

automatically descend slightly and then

stop. Continue loading paper in this way.

Fan the paper well before inserting it.

Otherwise, multiple sheets may feed at

once and cause a misfeed.

Do not insert spare paper or other

objects into openings inside the tray.

Before pulling the tray out, press the

operation button.

The operation button indicator will blink.

Pull out the tray after the operation

button indicator turns off.

Gently push the tray into the machine.

The operation button indicator will blink.

Pull out the tray after the operation

button indicator turns off.

Gently pull out the paper tray.

Indicator line

The indicator line indicates the maximum

height of the paper that can be loaded in

the tray. When loading paper, make sure

that the stack is not higher than the

indicator line.

When placing paper, do not

insert your fingers into the

openings in the paper table.

Warning

Large capacity trays

MX-LCX4

To change the paper size of tray 5 and tray 6, see "TRAY SETTINGS FOR THE LARGE CAPACITY TRAYS

(MX-LCX4)" in the User's Guide. The paper size of tray 7 can only be changed by a service technician.

Insert the paper with the print side face

up.

Up to 1000 sheets can be loaded in trays

5 and 6, and up to 2550 sheets can be

loaded in tray 7.

Fan the paper well before inserting it.

Otherwise, multiple sheets may feed at

once and cause a misfeed.

Gently pull out the paper tray.

Gently push the tray into the machine.

Make sure that the paper size selector

knob is set to the size of paper you loaded.

Indicator line

The indicator line indicates the maximum

height of the paper that can be loaded in

the tray. When loading paper, make sure

that the stack is not higher than the

indicator line.

MX-LCX5

To change the paper size of tray 5, tray 6 and tray 7, see "TRAY SETTINGS FOR THE LARGE CAPACITY

TRAYS (MX-LCX5)" in the User's Guide.

Inserter

Gently pull out the paper tray.

Gently push the tray into the machine.

Insert the paper with the print side face

up.

Up to 1000 sheets can be loaded in trays

5 and 7, and up to 2000 sheets can be

loaded in tray 6.

Fan the paper well before inserting it.

Otherwise, multiple sheets may feed at

once and cause a misfeed.

Indicator line

The indicator line indicates the maximum

height of the paper that can be loaded in

the tray. When loading paper, make sure

that the stack is not higher than the

indicator line.

Squeeze the lever that locks the guide,

and move the guide to the desired paper

size.

FINISHING

Depending on the options that have been installed, you can staple or punch holes in copy, print, and manual

finishing output.

This section explains the types of output finishing that can be performed. For the procedures for using these

functions, see the Copier Guide, Printer Guide, and User's Guide.

Sort function

Group function

Offset function

This sorts the output into collated sets.

This groups output by page.

This offsets each set of output from the

previous set, making it easy to remove

output from the tray.

Staple sort function

Pamphlet staple function

Punch function

Folding function

This function sorts output into sets and

staples each set.

This function staples each set of output in

two places along the centreline and folds

the output to create a pamphlet.

This function punches holes in output.

This can be used to fold output in half, and

to fold back a folded side.

Folded out

Folded in

Copying

This section explains the basic procedures for using the copier function.

This section also introduces the various types of copying that can be

performed using the special modes.

XBASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . 28

XMAKING COPIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

X2-SIDED COPYING (Automatic Document Feeder) . . 30

XCOPYING ON SPECIAL PAPER (Bypass Copy). . . . . 31

XSELECTING THE EXPOSURE AND IMAGE TYPE . . . 33

XFITTING THE COPY IMAGE TO THE PAPER

(Automatic Ratio Selection) . . . . . . . . . . . . . . . . . . . . . 34

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . .

CHECKING COPIES BEFORE PRINTING (Proof Copy) . .

FINISHING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

XINTERRUPTING A COPY RUN (Interrupt Copy) . . . . . 41

XSTORING COPY OPERATIONS (Job Programs) . . . . 42

XSPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

XSELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 45

XCONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . 46

BASE SCREEN OF COPY MODE

Touch the [COPY] key in the touch panel to open the base screen of copy mode.

Select copy settings in the base screen.

(1) [Exposure] key

This shows the current copy exposure and exposure

mode settings. Touch this key to change the

exposure or exposure mode setting.

(2) [Copy Ratio] key

This shows the current copy ratio. Touch this key to

adjust the copy ratio.

(3) [Original] key

Touch this key to enter the original size manually.

When an original is placed, this key shows the

automatically detected original size. If the original size

is set manually, the set size appears.

(4) [Paper Select] key

Touch this key to change the paper (tray) that is used.

The tray, paper size, and paper type will appear. The

tray images in the paper size display can be touched

to open the same screen.

(5) Original feed display

This appears when an original is inserted in the

automatic document feeder.

(6) Paper select display

This shows the size of paper loaded in each tray and

the amount of paper remaining .

The selected tray is highlighted.

(7) Number of copies display

This shows the number of copies set.

(8) [Special Modes] key

Touch this key to select special modes such as

Margin Shift, Erase, and Dual Page Copy.

(9) [2-Sided Copy] key

Touch this key to select the 2-sided copying function.

(10) [Output] key

Touch this to select an output function such as sort,

group, offset, staple sort, saddle stitch, punch, or

folding.

(11) Customized keys

The keys that appear here can be changed to show

settings or functions that you prefer.

Special Modes

Plain

2-Sided Copy

Output

File

Quick File

Ready to scan for copy.

Copy Ratio

100%

1. 2.

Original Paper Select

Auto

Plain

Auto

Exposure

Auto

(6)

(4)

(1)

(2)

(3)

(11)

(10)

(9)

(7)

(8)

(5)

MAKING COPIES

This is the most basic procedure for making copies.

1Touch the [COPY] key.

The base screen of copy mode appears.

2Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

3Set the number of copies and then press the

[START] key.

1-sided original

1-sided copy

Special Modes

Plain

2-Sided Copy

Output

File

Quick File

Copy Ratio

100%

1. 2.

Original Paper Select

Auto

Plain

Auto

Exposure

Auto

IMAGE SEND DOCUMENT

FILING

MANUAL

FINISHING

COPY

Ready to scan for copy.

The side to be scanned

must be face up!

Cancel copying

Cancel scanning

Correct sets

2-SIDED COPYING

(Automatic Document Feeder)

You can use the automatic document feeder to make automatic

2-sided copies without the bother of manually turning the originals over

and re-inserting them.

This section explains how to copy 1-sided originals onto both sides of

the paper.

1Place the originals.

2Select settings in the touch panel.

(1) Touch the [2-Sided Copy] key.

(2) Touch the [1-Sided to 2-Sided] key.

(3) Touch the [OK] key.

3Set the number of copies and then press the

[START] key.

1-sided original

2-sided copy

The side to be scanned

must be face up!

Special Modes

2-Sided Copy

Output

File

Quick File

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Exposure

Auto

2-Sided Copy

Binding

Change

Plain

1. 2.

(1)

(2)

(3)

Cancel copying

Cancel scanning

Correct sets

COPYING ON SPECIAL PAPER

(Bypass Copy)

Use the bypass tray to copy on special media such as heavy paper,

envelopes, and tab paper.

This section explains how to load A4 recycled paper in the bypass tray.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Insert paper in the bypass tray.

After loading paper, press the tray button and make sure

that the paper rises.

For details, see "Bypass tray (MX-MFX2)" (page 20).

3Select settings in the touch panel.

(1) Touch the [Paper Select] key.

(2) Touch the paper type key of the bypass tray.

Here the [Plain] key has been touched.

(3) Touch the [Recycled] key.

Original

Copy on recycled paper

The side to be scanned

must be face up!

The side to be

copied on must

be face up!

Special Modes

2-Sided Copy

Output

File

Quick File

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Exposure

Auto

2. A4 A4

3.A3

4. B4

1. A4

Paper Select OK

Plain

5. A3

Plain

6. A3

Plain

7. A3

Plain

Paper Tray Bypass Tray

Large Capacity

Tray

Paper Select

Cancel

Plain

Pre-Punched

Heavy Paper 1

Pre-Printed

Colour

Heavy Paper 2

Recycled

Thin Paper

Heavy Paper 3

Letter Head

Heavy Paper 1: 106 - 128 g/m

(28+ - 32 lbs.bond)

Bypass Tray Type/Size Setting

Select the paper type.

Heavy Paper 2: 129 - 176 g/m

(32+ lbs.bond, -65 lbs.cover)

Heavy Paper 3: 177 - 205 g/m

(48 lbs.bond, 110 lbs.index)

Plain

1. 2.

(1)

(2)

(3)

Selecting a tray

Select settings in the touch panel. (Continued)

(4) Touch the [Auto-AB] key.

(5) Touch the [OK] key.

(6) Touch the bypass tray key.

(7) Touch the [OK] key.

4Set the number of copies and then press the

[START] key.

To select paper, touch the [Paper Select] key or the image of the

machine in the base screen of copy mode.

Touch a key to select a tray.

(A) Touch to select one of trays 1 to 4.

(B) Touch to select the bypass tray.

(D) Touch to select tray 5 to 7 (large capacity tray / large capacity

trays).

Paper Select

Bypass Tray Type/Size Setting OK

Type

Auto-Inch

Recycled

Custom Size

Manual

X420 Y297

Auto-AB

Size

12x18(A3W),11x17,8½x14

8½x11,5½x8½R

7¼x10½R,9x12(A4W),A3,A4,B4

A3W(12x18),A3,B4,A4,A5R,B5

B5R,A4W(9x12),11x17,8½x11

A4R

Paper Select OK

Recycled

Bypass Tray

Non Standard

Size

3. A3

4. B4

1. A4

Plain

2. A4

Plain

5. A3

Plain

6. A3

Plain

7. A3

Plain

Paper Tray Large Capacity

Tray

(4)

(7)

(5)

(6)

Cancel copying

Cancel scanning

Correct sets

Special Modes

2-Sided Copy

Output

File

Quick File

Copy Ratio Original Paper Select

Auto

Plain

Auto

Exposure

Auto

100%

Paper Select OK

Plain

11x17

1. 2.

2. A4 A4

3.A3

4. B4

1. A4

Plain

5. A3

Plain

6. A3

Plain

7. A3

Plain

Paper Tray Bypass Tray

Large Capacity

Tray

(B)

(C)

(D)

(A)

SELECTING THE EXPOSURE AND IMAGE

TYPE

You can specify the original image type to obtain a clearer copy.

The example of copying an original with light colours such as pencil

writing is explained below.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Exposure] key.

(2) Touch the [Light Original] key.

(3) Darken the printed result with the key.

Nine levels are available for the exposure. Darken light

originals with the key, and lighten dark originals

with the key.

(4) Touch the [OK] key.

3Set the number of copies and then press the

[START] key.

Light original

Exposure adjustment

The side to be scanned

must be face up!

Special Modes

2-Sided Copy

Output

File

Quick File

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Exposure

Auto

153

Exposure OK

Manual

Text/

Prtd.Photo

Photo

Text/Photo

Map

Text

Printed

Photo

Scan

Resolution

Light

Original

Auto

Original Image Type

Plain

1. 2.

(1)

(4)

(3) (2)

Cancel copying

Cancel scanning

Correct sets

FITTING THE COPY IMAGE TO THE

PAPER (Automatic Ratio Selection)

You can copy an original onto any size of paper using automatic

enlargement/reduction.

This section explains how to copy an A4 original onto A3 paper.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Paper Select] key.

(2) Touch the tray that has the desired paper size.

(3) Touch the [OK] key.

(4) Touch the [Auto Image] key.

The side to be scanned

must be face up!

Special Modes

2-Sided Copy

Output

File

Quick File

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Exposure

Auto

Paper Select OK

Special Modes

2-Sided Copy

Output

File

Quick File

Copy Ratio

100%

Original Paper Select

Plain

Auto

Exposure

Auto

Auto Image

Plain

1. 2.

2. A4 A4

3.3.A3A3

4. B4

1. A4

Plain

PlainPlain

Plain

5. A3

Plain

6. A3

Plain

7. A3

Plain

Paper Tray Bypass Tray

Large Capacity

Tray

Plain

1. 2.

(1)

(4)

(3)

(2)

3Set the number of copies.

4Press the [START] key.

Correct sets

Cancel copying

Cancel scanning

ENLARGEMENT/REDUCTION

(Preset Ratios / Zoom)

For precise adjustment of the copy size, you can select a preset ratio

and/or adjust the ratio in increments of 1%.

As an example, this section explains how to reduce the image to 55%.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Copy Ratio] key.

(2) Touch the key.

(3) Touch the [50%] key.

Touch the preset ratio key that is closest to 55% (the

desired ratio).

(4) Set the copy ratio to 55% with the key.

The key decreases the ratio in increments of 1%,

and the key increases the ratio in increments of

1%.

(5) Touch the [OK] key.

Original

Ratio-specified copy

55%

The side to be scanned

must be face up!

Special Modes

2-Sided Copy

Output

File

Quick File

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Exposure

Auto

Copy Ratio OK

Auto Image XY Zoom

100%

Zoom

100

Copy Ratio

200%

400%

25%

50%

100%

Auto Image XY Zoom

Zoom

Plain

1. 2.

115%

122%

141%

A5 B5

A4 B4

B5 A4

B4 A3

B5 B4

A4 A3

70%

81%

86%

B5 A5

B4 A4

B4 B5

A3 A4

A4 B5

A3 B4

(1)

(3)

(5)

(4)

(2)

3Set the number of copies.

4Press the [START] key.

Correct sets

Cancel copying

Cancel scanning

CHECKING COPIES BEFORE PRINTING

(Proof Copy)

Regardless of the number of copies specified, this function initially

prints only the first set. After you have checked the first set, the

remaining sets are printed.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select copy settings.

3Set the number of copies.

4Press the [PROOF COPY] key.

One set of copies is printed.

sets

set

sets

Check

The side to be scanned

must be face up!

Special Modes

2-Sided Copy

Output

File

Quick File

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Exposure

Auto

Plain

1. 2.

PROOF COPY

5Change the settings.

(1) Touch the [Change] key.

If there are no problems in the proof copy, go to step 7.

(2) Touch the appropriate keys to change the

settings.

(3) Touch the [OK] key.

6Press the [PROOF COPY] key.

One set of copies will be printed using the settings you

changed in step 5. If you need to make further changes to

the settings, repeat steps 5 and 6.

7Press the [START] key.

The number of sets of copies set in step 3 minus one set will

be printed.

2-Sided Copy

Output

Paper Select

Special Modes

Proof Copy

Change

Press [Start] to continue.

To make a proof copy again, press

[Proof Copy].

(2)

(3)

(1)

PROOF COPY

Cancel copying

Cancel scanning

FINISHING

You can touch the [Output] key to select output functions such as the sort function, group function, and offset

function, and to select the output tray. All settings that can be selected when the finisher, punch unit, saddle unit,

and folding unit are installed are explained.

(1) [Top Tray] key

Output is delivered to the top tray. When the top tray

is selected, the offset, staple sort, and saddle stitch

functions cannot be used.

(2) [Offset Tray] key

Output is delivered to the offset tray. When the

[Staple Sort] key is selected, the [Offset Tray] key is

automatically selected.

(3) [Offset] key

This is used to offset each set of output from the

previous set. The offset function operates when the

checkbox is selected and does not operate when

the checkbox is not selected .

(4) [Sort] key

This is used to sort (collate) output into sets.

(5) [Staple Sort] key

This is used to sort output into sets, staple each set,

and deliver the sets to the tray. (Note that the sets will

not be offset in the output tray.) When this function is

selected, three keys will appear for selecting the

staple position.

(6) [Group] key

This is used to group copies by page.

(7) Output display

An icon will appear to indicate the output mode.

(8) [OK] key

Touch this key to close the output screen and return

to the base screen.

(9) [Fold] key

This folds the output in half.

(10) [2 Hole Punch] key, [3 Hole Punch] key

Holes can be punched in output.

(11) [Saddle Stitch] key

This is used to staple and fold each set of copies at

the centreline.

Output

Sort

Fold

Offset

Top Tray

Offset Tray

Staple

Sort

Group

Saddle

Stitch

2 Hole

Punch

3 Hole

Punch

(7) (8)

(4)

(5)

(6)

(9)

(10)

(11)

(1)

(2)

(3)

INTERRUPTING A COPY RUN

(Interrupt Copy)

When the machine is printing, you can temporarily interrupt the job and

perform a copy job that you wish to prioritize.

This feature is useful when you need to make an urgent copy during a

long copy run.

1Touch the [Interrupt] key while the machine is

printing.

The [Interrupt] key appears in the base screen while the

machine is printing.

2Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

3Set the number of copies and then press the

[START] key.

The interrupted copy job will resume when the copy job is

finished.

Printing Interrupt

Original

Special Modes

2-Sided Copy

Output

File

Quick File

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Exposure

Auto

Copies in progress from tray 2.

Ready to scan for next copy job.

Interrupt

Plain

1. 2.

The side to be scanned

must be face up!

Cancel copying

Cancel scanning

Correct sets

STORING COPY OPERATIONS (Job Programs)

You can store a group of copy settings. The settings can be retrieved and used whenever needed.

When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings

each time you need to use them.

Storing a job program

Using a job program

1Press the [#/P] key ( ).

2Select settings in the touch panel.

(1) Touch the [Store/Delete] tab.

(2) Touch the key in which you want to store a job

program.

Touch any key that is not highlighted.

Keys that have a job program stored are highlighted.

(3) Select the copy settings that you wish to store.

(4) Touch the [Program Name] key.

A text entry screen appears. Enter a name for the

program (max. of 10 characters). For the procedure for

entering text, see "7. ENTERING TEXT" in the User's

Guide.

(5) Touch the [OK] key.

1Press the [#/P] key ( ).

Place the original.

1 2 3

5 6

7 8 9

10 11 12

Exit

Job Programs

Press program number.

Recall Store/Delete

1 2 3

Recall Store/Delete

10 11 12

8 9

5 6

Exit

Job Programs

Press program number.

Special Modes

2-Sided Copy

Output

Program Name

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Exposure

Auto

To store, make selections and press

[OK], to delete, press [Cancel]. Cancel OK

Plain

1. 2.

(1)

(2)

(5)

(3)

(4)

Deleting a job program

2Touch the key of the desired job program.

After selecting the job program, set the number of copies

and press the [START] key to begin copying.

1Press the [#/P] key ( ).

2Select settings in the touch panel.

(1) Touch the [Store/Delete] tab.

(2) Touch the key of the job program that you

wish to delete.

Touch a key that is highlighted.

Keys that have a job program stored are highlighted.

(3) Read the displayed message and touch the

[Delete] key.

(4) Touch the [Exit] key.

1 2 3

5 6

7 8 9

10 11 12

Exit

Job Programs

Press program number.

Recall Store/Delete

1 2 3

5 6

7 8 9

10 11 12

Exit

Job Programs

Press program number.

Recall Store/Delete

1 2 3

Recall Store/Delete

10 11 12

8 9

5 6

Exit

Job Programs

Press program number.

StoreDeleteCancel

A job program has been already stored

in this location.

1 2 3

Recall Store/Delete

10 11 12

8 9

5 6

Exit

Job Programs

Press program number.

(1)

(2)

(3)

(4)

SPECIAL MODES

The special modes can be used for a variety of special-purpose copy jobs.

This section introduces the types of copies that can be made with the special modes. (The procedures for using

each special mode are not explained.)

Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The

basic procedure for selecting a special mode is explained on the next page using "Margin Shift" as an example.

For the procedures for using the special modes, see "3. SPECIAL MODES" in the Copier Guide.

Special modes

To use a special mode, open the special modes

menu and touch the key of mode that you wish to

use. The menu consists of two screens. Use the

keys to switch between the screens.

Touch the [Special Modes] key in the base screen to

open the special modes menu.

When a special mode key encircled by is touched, the key is highlighted and the setting is completed.

When any other special mode key is touched, a screen appears to let you select settings for that mode.

The keys that appear vary by country and region and the peripheral devices that are installed.

Special Modes

Plain

2-Sided Copy

Output

File

Quick File

Copy Ratio

100%

1. 2.

Original Paper Select

Auto

Plain

Auto

Exposure

Auto

Special Modes

Image Edit

Quick File

Original

Count

Reverse

Order

Slow Scan

Mode

Mixed Size

Original

Stamp

File

Special Modes

Card Shot

Multi Shot

Dual Page

Copy

Tandem

Copy

Tab Copy

Transparency

Inserts

Erase

Job

Build

Book Copy

Covers/Inserts

Margin Shift

Pamphlet Copy

Centring

Multi-Page

Enlargement

Photo Repeat

Special Modes

Image Edit

Full Bleed

Copy

Mirror

Image

B/W

Reverse

1st screen

2nd screen Image edit menu screen

SELECTING A SPECIAL MODE

The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example.

Although the specific settings for each special mode vary, the general procedure is the same.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Special Modes] key.

(2) Touch the [Margin Shift] key.

Shifting the left margin by 15 mm will be explained as

an example.

(3) Select 15 mm for the front side and 15 mm for

the reverse side using the keys.

The margin shift position is initially set to "Right".

To change the position to "Left" or "Down", touch the

corresponding key.

(4) Touch the [OK] key.

3Set the number of copies and then press the

[START] key.

The side to be scanned

must be face up!

Special Modes

2-Sided Copy

Output

File

Quick File

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Exposure

Auto

Special Modes

Card Shot

Multi Shot

Dual Page

Copy

Tandem

Copy

Tab Copy

Transparency

Inserts

Erase

Job

Build

Book Copy

Covers/Inserts

Margin Shift

Pamphlet Copy

Special Modes OK

Margin Shift

Right Left Down Side 1

(0~20)

mm 15

Side 2

(0~20)

OKCancel

Plain

1. 2.

(4)

(2)

(1)

(3)

Cancel copying

Cancel scanning

Correct sets

CONVENIENT COPY FUNCTIONS

Adding margins (Margin Shift)

Erasing peripheral shadows (Erase)

Copying each facing page of a bound document

(Dual Page Copy)

Making copies in pamphlet format (Pamphlet Copy)

Use this function to shift the image on

the copy to create binding margins.

This function is convenient when you

will be binding the copies with a string

or placing them in a binder.

Use this function to erase peripheral

shadows that occur when making

copies of books and other thick

originals.

Use this function to make separate

copies of the left and right pages of a

bound document such as a pamphlet.

In addition, two facing pages can be

copied to each side of one sheet of

paper.

Use this function to make copies that

can be folded into a pamphlet.

Pamphlet copy makes it easy to create

pamphlets.

When a saddle unit or a saddle stitch

finisher is installed, the output is

automatically folded at the centre and

stapled.

Without erase With erase

Copying a large number of originals at once (Job Build)

Using two machines to make a large number of

copies (Tandem Copy)

Using a different paper type for covers (Covers/Inserts)

Adding inserts when copying on transparency film

(Transparency Inserts)

A stack of originals higher than the

indicator line on the automatic

document feeder cannot be fed through

the feeder.

The job build function lets you divide

the stack of originals into sets, feed

each set, and copy the sets as a single

job.

You can divide a copy job between two

machines connected to the same

network.

This saves considerable time when

running a large copy job.

To use this function, the tandem

connection setting must be configured

in the system settings.

This function enables you to use a

different type of paper for the front and

back covers of a set of copies.

A different type of paper can also be

added as an insert at specified pages.

When copying onto transparency film,

this function inserts sheets of paper

between the sheets of transparency film

to keep them from sticking together.

4 sets

2 sets

Back cover

Cover

Insert

Paper insert

Copying multiple pages onto one sheet of paper

(Multi Shot)

Copying a pamphlet (Book Copy)

Copying captions onto tab paper (Tab Copy)

Copying both sides of a card onto one sheet of

paper (Card Shot)

Use this function to copy two or four

original pages onto one sheet of paper.

Use this function to copy a book,

pamphlet, or other bound original. The

copies will be arranged in the same

pamphlet-style layout.

When a saddle unit or a saddle stitch

finisher is installed, the output is

automatically folded at the centre and

stapled.

Use this function to copy captions onto

the tabs of tab paper.

Use this function to copy the front and

reverse side of a card onto one sheet of

paper.

INDEX

Original Tab paper

Front

Back

Printing the date or a stamp on copies (Stamp)

Repeating photos on a copy (Photo Repeat)

Creating a large poster (Multi-Page Enlargement)

Inverting the image (Mirror Image)

Use this function to print the date, a

stamp, the page number, or text on

copies.

The selected items will be printed on

the copies.

Use this function to print up to 24

copies of one photo on one sheet of

paper.

Use this function to enlarge a copy

image and print it using multiple sheets

of paper. The sheets of paper can be

attached together to form one large

copy.

Use this function to make a copy that is

a mirror image of the original.

04/04/2010

Date print Stamp

Planning Meeting

Page number Text

CONFIDENTIAL

Copying an original without cutting off the edges

(Full Bleed Copy)

Copying in the centre of the paper (Centring)

Reversing white and black in a copy (B/W Reverse)

Checking the number of scanned original sheets

before copying (Original Count)

You can make a full-size copy on paper

larger than the original to ensure that

the edges of the image are not cut off.

Use this function to position the copy

image at the centre of the paper.

This is convenient when the image is

reduced or copied onto paper that is

larger than the original.

This function reverses black and white

in a copy to create a negative image.

Use this function to save toner when

copying an original with large black

areas.

The number of scanned original sheets

can be counted and displayed before

copying is executed. By allowing you to

check the number of original sheets

that were scanned, this helps reduce

the occurrence of copy mistakes.

4 sheets

sheets

4 sheets

Check

Scan

originals

Copying in reverse order (Reverse Order)

Copying originals that are different sizes (Mixed Size

Original)

Copying thin originals (Slow Scan Mode)

With normal copying, the copies are

delivered face down in order beginning

from the first page, which means that

the copies are in the same order as the

pages of the original. When reverse

order copying is used, the copies are

delivered face up in order beginning

from the first page, which means that

the copies are in the reverse order of

the original pages.

For example, even when a B5 original

is mixed in with A4 originals, this

function lets you copy all originals at

once.

When used in combination with the

auto image function, the copies can all

be printed on the same size of paper.

This function lets you scan thin

originals, which are normally difficult to

handle, in the automatic document

feeder.

Printing

This section explains the basic procedure for printing using the printer

driver of the machine. The settings that can be selected in the printer driver

are also introduced.

The explanations of screens and procedures are primarily for Windows®

XP in Windows® environments, and Mac OS X v10.4 (Mac OS 9.2.2 in the

case of Mac OS 9) in Macintosh environments. The window varies

depending on the operating system version, the printer driver version, and

the application.

The printer expansion kit is required to use the printer function.

XPRINTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

XCANCELLING PRINTING (AT THE MACHINE) . . . . . . 61

XSELECTING PRINT SETTINGS. . . . . . . . . . . . . . . . . . . 62

XCONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . . . 64

PRINTING

This section explains the basic procedures for printing.

The following example explains how to print an A4 size document from WordPad, which is a standard accessory

program in Windows.

To install the printer driver and configure settings in a Windows environment, see "2. SETUP IN A WINDOWS

ENVIRONMENT" in the Software Setup Guide.

For information on the available printer drivers and the requirements for their use, see "PRINTER FUNCTION OF

THE MACHINE" in the Printer Guide.

Windows

1Select the print command in the

application.

(1) Open the [File] menu.

(2) Select [Print].

2Open the printer driver properties

window.

(1) Select the printer driver of the

machine.

(2) Click the [Preferences] button.

In Windows 98/Me/NT 4.0, click the

[Properties] button.

In Windows 2000, the [Preferences]

button does not appear. Click the tabs in

the "Print" dialog box to adjust the

settings on the tabs.

(1)

(2)

(1)

(2)

3Select print settings.

(1) Click the [Paper] tab.

(2) Select [A4].

(3) Click the [OK] button.

4Click the [Print] button.

Printing begins.

In Windows 98/Me/NT 4.0, click the [OK]

button.

(1)

(3)

(2)

Using printer driver help

When selecting settings in the printer driver properties window, you can display Help to view explanations of the

settings. (Only in Windows)

1Open the printer driver properties

window.

(1) Select the printer driver of the

machine.

(2) Click the [Preferences] button.

In Windows 98/Me/NT 4.0, click the

[Properties] button.

In Windows 2000, the [Preferences]

button does not appear. Click the tabs in

the "Print" dialog box to adjust the

settings on the tabs.

2Click the [Help] button.

The Help window will open to let you view

explanations of the settings on the tab.

To view Help for settings in a dialog box, click

the underlined text at the top of the Help

window.

To view Help for a specific setting

To view Help for a particular setting, click the

button in the upper right-hand corner of

the window and then click the setting.

* In Windows Vista, move the cursor to the

setting that you wish to learn about and

press the [F1] key. Help for that setting will

appear.

When the information icon ( ) appears

The icon can be clicked to show prohibited

combinations of functions and other

information.

(1)

(2)

The following example explains how to print an A4 size document from "TextEdit" ("SimpleText" in Mac OS 9),

which is a standard accessory program on Macintosh computers.

In a Macintosh environment, the printer expansion kit and PS3 expansion kit must be installed to use the machine

as a network printer.

To install the printer driver and configure settings in a Macintosh environment, see "3. SETUP IN A MACINTOSH

ENVIRONMENT" in the Software Setup Guide.

Setting the paper size

Select paper settings in the printer driver before selecting the print command.

MAC OS X

Macintosh

1Open the page setup window in

TextEdit.

(1) Open the [File] menu.

(2) Select [Page Setup].

2Select paper settings.

(1) Make sure the correct printer is

selected.

The machine name that appears in the

"Format for" menu is normally

[SCxxxxxx]. ("xxxxxx" is a sequence of

characters that varies depending on your

machine model.)

(2) Select [A4].

(3) Click the [OK] button.

(1)

(2)

(1)

(2)

(3)

MAC OS 9

1Open the page setup window in

SimpleText.

(1) Open the [File] menu.

(2) Select [Page Setup].

2Select paper settings.

(1) Make sure the correct printer is

selected.

The machine name that appears in the

"Format for" menu is normally

[SCxxxxxx]. ("xxxxxx" is a sequence of

characters that varies depending on your

machine model.)

(2) Select [A4].

(3) Click the [OK] button.

(2)

(1)

(3)

(2)

(1)

Printing a file

MAC OS X

1Execute printing from TextEdit.

(1) Open the [File] menu.

(2) Select [Print].

2Select print settings and click the

[Print] button.

(1) Make sure the correct printer is

selected.

The machine name that appears in the

"Printer" menu is normally [SCxxxxxx].

("xxxxxx" is a sequence of characters

that varies depending on your machine

model.)

(2) Select print settings.

Click next to [Copies & Pages] and

select each setting that you wish to

configure from the pull-down menu. The

screen for the selected setting will

appear.

(3) Click the [Print] button.

Printing begins.

(1)

(2)

(1)

(2)

(3)

MAC OS 9

1Execute printing from SimpleText.

(1) Open the [File] menu.

(2) Select [Print].

2Select print settings and click the

[Print] button.

(1) Make sure the correct printer is

selected.

The machine name that appears in the

"Printer" menu is normally [SCxxxxxx].

("xxxxxx" is a sequence of characters

that varies depending on your machine

model.)

(2) Select print settings.

Click next to [General] and select

each setting that you wish to configure

from the pull-down menu. The screen for

the selected setting will appear.

(3) Click the [Print] button.

Printing begins.

(2)

(1)

(3)

(2)

(1)

CANCELLING PRINTING

(AT THE MACHINE)

You can cancel a print job if you cancel before printing actually begins.

1Press the [JOB STATUS] key.

2Select settings in the touch panel.

(1) Touch the [Print Job] tab.

(2) Change the print job status mode to [Spool] or

[Job Queue].

Touch this key to change modes. The selected mode

will be highlighted.

(3) Touch the key of the print job that you wish to

cancel.

(4) Touch the [Stop/Delete] key.

(5) Touch the [Yes] key.

JOB STATUS

No Yes

Delete the job?

Computer02

Computer01

Computer02

0312345678

Copy

0020 / 0001

0020 / 0000

0002 / 0000

Printing

Waiting

Copy 0002 / 0000 Waiting

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

Print Job Scan to Fax Job Internet Fax

Job Queue Sets / Progress Status

(5)

(4)

(1)

(3) (2)

SELECTING PRINT SETTINGS

To use the print function of the machine, the settings in the printer driver properties window must be configured.

See "PRINTING" (page 54) for the procedure for opening the printer driver properties window and the basic

procedure for printing.

The procedure for selecting settings in the printer driver is explained below using "Fitting the print image to the

paper (Fit To Paper Size)" as an example.

The Fit To Paper Size function is used to automatically enlarge or reduce the print image to fit the selected paper

size. In this example, an A4-size image will be printed on A3-size paper.

The procedures for configuring printer driver settings vary by setting. For more information on each setting,

see "3. FREQUENTLY USED FUNCTIONS" and "4. CONVENIENT PRINTING FUNCTIONS" in the Printer

Guide.

Windows

Select print settings.

(1) Click the [Paper] tab.

(2) Select [A4].

Select the size of the print image.

(3) Select [Fit To Paper Size].

(4) Select [A3].

Select the size of paper that you want to

print on.

(5) Click the [OK] button.

This completes the settings. Start printing.

(1)

(5)

(2)

(4)

(3)

The procedure for selecting printer driver settings is explained below using "Printing multiple images on one page

(N-Up Printing)" as an example.

This function reduces the size of each page to let you print multiple pages on one sheet of paper. The example of

printing two pages on one sheet of paper with borderlines is explained.

The procedures for configuring printer driver settings vary by setting. For more information on each setting,

see "3. FREQUENTLY USED FUNCTIONS" and "4. CONVENIENT PRINTING FUNCTIONS" in the Printer

Guide.

MAC OS X

MAC OS 9

Macintosh

Select print settings.

(1) Select [Layout].

(2) Select [2].

(3) Select the order of the pages.

(4) Select the desired type of

borderline.

Select print settings.

(1) Select [Layout].

(2) Select [2].

(3) Select the order of the pages.

(4) Select the desired type of

borderline.

(1)

(2)

(3)

(4)

(1)

(2)

(4)

(3)

CONVENIENT PRINTER FUNCTIONS

Printing on both sides of the paper (2-sided printing)

Fitting the print image to the paper (Fit To Paper Size)

Printing multiple images on one page

(N-Up Printing)

Stapling printed pages (Staple)

Use this function to print on both sides of

the paper. You can use 2-sided printing to

reduce the number of printed sheets when

you are printing a large number of pages

or when you wish to conserve paper.

Use this function to enlarge or reduce the

print image to fit the paper size.

This is convenient for such purposes as

enlarging an A4 or letter size document to

A3 or ledger size paper to make it easier

to view, and to print when the same size of

paper as the print image is not loaded in

the machine.

Use this function to print multiple pages on

a single sheet of paper by reducing the

size of the print images.

This is convenient when you wish to show

an overall view of multiple pages or

conserve paper.

Use this function to staple printed output.

(When a saddle stitch finisher or finisher is

installed.)

A4 A3

Punching holes in output (Punch)

The machine also has these functions

For information on each of these functions, see "4. CONVENIENT PRINTING FUNCTIONS" in the Printer Guide.

Convenient functions for creating pamphlets and posters

• Creating a pamphlet (Pamphlet/Pamphlet Staple)

• Increasing margin (Margin Shift)

• Creating a large poster (Poster Printing)

Functions to adjust the size and orientation of the image

• Rotating the image 180 degrees (Rotate 180 degrees)

• Enlarging/reducing the print image (Zoom / XY-Zoom)

• Reversing the image (Mirror Image)

Image adjustment function

• Adjusting the brightness and contrast of the image (Image Adjustment)

• Printing faint text or lines in black (Text To Black/Vector To Black)

Functions to combine text and images

• Adding a watermark to printed pages (Watermark)

• Printing an image over the print data (Image Stamp)

• Creating overlays for print data (Overlays)

Print functions for special purposes

• Printing specified pages on different paper (Different Paper)

• Adding inserts when printing on transparency film (Transparency Inserts)

• Printing a carbon copy (Carbon Copy)

• Printing text on tabs of tab paper (Tab Printing)

• Two-sided printing with specific pages printed on the front side (Chapter Inserts Printing)

• Folding specified paper in half before printing (Paper Fold Print)

• Printing the pages in reverse order (Reverse Order Print)

Convenient printer functions

• Using two machines to print a large print job (Tandem Print)

• Saving and using print files (Retention/Document Filing)

Use this function to punch holes in output.

(When a punch module and saddle stitch

finisher or finisher is installed.)

Image Sending

This section explains the uses of the image send function and the basic

procedure. In addition, special modes that can be used with the image send

function are introduced.

To use the image send function, several expansion kits are necessary.

XIMAGE SEND FUNCTION . . . . . . . . . . . . . . . . . . . . . . . 68

XBASE SCREEN OF IMAGE SEND MODE . . . . . . . . . . 69

XSCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . 70

XSENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

XCONVENIENT TRANSMISSION METHODS. . . . . . . . . 72

XSTORING A DESTINATION. . . . . . . . . . . . . . . . . . . . . . 74

XSENDING THE SAME IMAGE TO MULTIPLE

DESTINATIONS (Broadcast Transmission) . . . . . . . . 76

XCHANGING THE EXPOSURE AND ORIGINAL IMAGE

TYPE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

XCHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . 78

XCHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . 80

XSPECIAL IMAGE SEND MODES . . . . . . . . . . . . . . . . . 81

XSELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 82

XCONVENIENT IMAGE SEND FUNCTIONS. . . . . . . . . . 83

IMAGE SEND FUNCTION

The image send function of the machine can be used to transmit scanned images by a variety of methods. The

image send function has the following modes.

* A USB memory device is a storage device that is connected via a USB interface.

Scan to E-mail

The scanned file is sent by e-mail.

Scan to FTP

The scanned file is sent to a specified directory on an FTP server.

Scan to Network Folder

The scanned file can be sent to a shared folder on a computer on your network. Transmission is

possible to computers running Windows 98/Me/NT 4.0/2000/XP/Server 2003/Vista.

Scan to Desktop

The scanned file is sent to a specified folder on your computer. (To use Scan to Desktop, software

must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the

network scanner expansion kit. For the procedures for installing the software, see the Sharpdesk

Installation Guide.)

Scan mode

A fax can be sent via the Internet.

This function requires the expense of an

Internet connection, however, if you

already have Internet service or

frequently send faxes, this function can

help reduce communication costs.

Internet Fax mode

The scanned file is sent to and stored in

a USB memory device* connected to the

machine.

USB Memory mode

Fax mode

This mode is used to send and received

faxes.

BASE SCREEN OF IMAGE SEND MODE

Touch the [IMAGE SEND] key in the touch panel to open the base screen of image send mode.

Various settings for image send can be selected from the base screen. Each mode has a base screen. To select

a mode, touch the send mode select tab for that mode.

Example: Base screen of scan mode

(1) Send mode tabs

Use these keys to change the mode of the image

send function. For example, to switch to scan mode,

touch the [Scan] tab.

(2) [Address Book] key

Touch this key to use a one-touch key or a group key.

When the key is touched, the address book screen

appears.

(3) [Address Entry] key

Touch this key to manually enter a destination

address instead of using a one-touch key.

(4) [Send Settings] key

Touch this key to select or enter the subject, file

name, sender name, or message text, which have

been previously stored in the Web page.

(5) Customized keys

The keys that appear here can be changed to show

settings or functions that you prefer.

(6) key

Touch this key to specify a destination using a search

number*.

* 3-digit number assigned to a destination when it is

stored.

(7) [Resend] key / [Next Address] key

The destinations of the most recent 8 transmissions

by Scan to E-mail, fax and/or Internet fax are stored.

Touch this key to select one of these destinations.

When a destination is selected or entered, this key

changes to the [Next Address] key.

(8) Image settings

Image settings (original size, exposure, resolution, file

format, and colour mode) can be selected.

(9) key

This key appears when a special mode or 2-sided

scanning is selected. Touch the key to display the

selected special modes.

(10) [Special Modes] key

Touch this key to use a special mode.

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

Data EntryFaxInternet Fax

Resend

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

Text

200X200dpi

PDF

Auto/Greyscale

PDF

Ready to send.

USB Mem. Scan

(1)

(5)

(6)

(2)

(3)

(4)

(7)

(9)

(8)

(10)

SCANNING AN ORIGINAL

The basic operation for scanning is explained below.

This section explains how to send a scanned file by e-mail.

When the colour expansion kit is installed, originals can be scanned in

full colour or greyscale.

1Select settings in the touch panel.

(1) Touch the [IMAGE SEND] key.

(2) Touch the [Scan] tab.

The base screen of scan mode appears.

2Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

3Select settings in the touch panel.

(1) Touch the [Address Entry] key.

(2) Touch the [To] key.

A text entry screen will appear. Enter the e-mail

address of the recipient and touch the [OK] key.

For the procedure for entering text, see "7. ENTERING

TEXT" in the User's Guide.

4Press the [START] key.

Scanned image

Original

Scan

transmission

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

Data EntryFaxInternet Fax USB Mem. Scan

Resend

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

Text

200X200dpi

PDF

Auto/Greyscale

PDF

Ready to send.

IMAGE SEND DOCUMENT

FILING

MANUAL

FINISHING

COPY

(2)

(1)

The side to be scanned

must be face up!

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

Data EntryFaxInternet Fax USB Mem. Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

Text

200X200dpi

PDF

Auto/Greyscale

PDF

Select addressee type.

(1)

(2)

Cancel scanning

SENDING A FAX

The basic procedure for sending faxes is explained below.

In fax mode, colour originals are sent as black and white images.

1Select settings in the touch panel.

(1) Touch the [IMAGE SEND] key.

(2) Touch the [Fax] tab.

The base screen of fax mode appears.

2Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

3Enter the fax number of the receiving fax

machine and press the [START] key.

Original

Transmission result

Transmission

Auto Auto

Auto

File

Quick File

Address Review

Direct TX

Sub Address

Address Book

Data EntryFaxInternet Fax USB Mem. Scan

Special Modes

Resolution

Exposure

Original Scan:

Scan

Send:

Standard

Auto Reception

Fax Memory:100%

Speaker

Ready to send. Resend

IMAGE SEND DOCUMENT

FILING

MANUAL

FINISHING

COPY

(2)

(1)

The side to be scanned

must be face up!

Cancel scanningCorrect a mistake

CONVENIENT TRANSMISSION METHODS

One-touch sending, resending, and other convenient transmission functions that make it easy to send an image

are available.

One-touch key

A destination stored in a one-touch key can be retrieved by a simple touch of the key. For the procedure for

storing a one-touch key, see "STORING A DESTINATION" (page 74).

Search number sending

When you store an individual key or a group key, a 3-digit search number is assigned to the key.

You can select a destination using the key and the 3-digit search number.

To check a search number, print the appropriate list in the sending address list menu in the system settings.

(1) Touch the [Address Book] key.

(2) Touch the key in which the desired destination

is stored.

(3) Touch the [To] key.

• If an e-mail address is stored in the one-touch key,

select [To] or [Cc] to specify the type of recipient after

selecting the key.

• This step is not needed if you selected a one-touch

key for a fax destination.

(1) Touch the key.

(2) Enter the 3-digit search number with the

numeric keys.

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

Data EntryFaxInternet Fax USB Mem. Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

Text

200X200dpi

PDF

Auto/Greyscale

PDF

AAA AAA BBB BBB

To Cc

ABCD

Frequent Use EFGHI JKLMN OPQRST UVWXYZ

515

Global

Address Search

Address Entry

Sort Address

Address Review

Condition

Settings

III III

GGG GGG

EEE EEE

CCC CCC

JJJ JJJ

HHH HHH

DDD DDD

FFF FFF

Auto Reception

Fax Memory:100%

(1)

(2)

(3)

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

Data EntryFaxInternet Fax USB Mem. Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

Text

200X200dpi

PDF

Auto/Greyscale

PDF

Enter search number.(001-999)

(2)

(1)

Resending

The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations.

Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.

Dialling using the speaker (Fax mode)

When the speaker is used to dial, fax transmission is started after the number is dialled and the connection is

established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak.

(1) Touch the [Resend] key.

(2) Touch the key in which the desired destination

is stored.

The transmission log can be used for Scan to E-mail,

fax, and Internet fax destinations.

Touch the [Speaker] key.

You will hear the dial tone through the machine's speaker.

Dial the fax number of the destination with the numeric keys

or with the [Address Book] key.

When the connection is established, press the [START] key

to send the fax.

Resend

Scan

Ready to send.

Data EntryFaxInternet Fax USB Mem. Scan

File

Quick File

Address Review

Send Settings

Address Entry

Address Book Auto Auto

Auto

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan: Send:

Text

200X200dpi

PDF

Auto/Greyscale

PDF

Resend Cancel

No.01

No.03

No.05

No.07

EEE EEE

CCC CCC

AAA AAA

GGG GGG

No.02

No.04

No.06

No.08

FFF FFF

DDD DDD

BBB BBB

HHH HHH

(1)

(2)

Auto Auto

Auto

Speaker Volume

Data EntryFax

Special Modes

Resolution

Exposure

Original

Scan

Standard

Fax Memory:100%

Speaker

Telephone mode. Resend

Fax Manual

Reception

Internet Fax USB Mem. Scan

Scan: Send:

Address Book

Address Review

File

Quick File

STORING A DESTINATION

Destinations for Scan to E-mail, Internet fax, and fax can be stored in one-touch keys.

Stored destinations can be retrieved quickly and easily.

To store destinations for other modes, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE

IN THE ADDRESS BOOK" in the Image Send Guide.

Storing an individual key

As an example, the procedure for storing a destination for Scan to E-mail is explained below.

For the procedure for entering text, see "7. ENTERING TEXT" in the User's Guide.

1Press the [SYSTEM SETTINGS] key.

2Select settings in the touch panel.

(1) Touch the [Address Control] key.

(2) Touch the [Address Book] key.

(3) Touch the [Add New] key.

SYSTEM

SETTINGS

System Settings

Address Control

Address Book

Back

Custom Index

Program

F-Code Memory Box

System Settings Admin Password Exit

Total Count

Paper Tray

Settings

Printer Condition

Settings

Document Filing

Control

Address Control Fax Data

Receive/Forward

USB-Device Check

Default Settings List Print

(User)

Address Book

AAA AAA

Freq.

Sort ABC All UP

ABCD EFGHI JKLMN OPQRST UVWXYZ

Back

Add New

CCC CCC

EEE EEE

GGG GGG

III III

BBB BBB

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

(3)

(1)

(2)

The items in the above step must be entered. For details on items entered, see "9. SYSTEM SETTINGS" in the

Image Send Guide.

When sending the same document or image to multiple destinations, it is convenient to store a destination group.

For details on storing groups, see "9. SYSTEM SETTINGS" in the Image Send Guide.

Select settings in the touch panel. (Continued)

(4) Select [E-mail] from the "Address Type" select

box.

[Internet Fax] or [Fax] can be selected to store

addresses for those modes.

(5) Touch the "Address Name" text box.

A text entry screen appears. Enter the name of the

destination (max. of 36 characters).

(6) Touch the "Initial" text box.

A text entry screen appears. Enter search characters

for the destination (max. of 10 characters).

(7) Touch the scroll bar to move the screen.

(8) Touch the "E-mail Address" text box.

A text entry screen appears. Enter the E-mail address

that you want to store.

Likewise, when storing an Internet fax or fax

destination, touch the text box and enter the Internet

fax address or fax number in the text entry screen.

(9) Touch the [OK] key.

File Type:

Black & White:

Colour/Greyscale:

MMR(G4)

PDF

Medium

Compression Ratio

Compression Mode

Cancel

System Settings

Address Control

Address Type:

Address Name

(Required):

Search Number:

Initial (Optional):

Key Name:

Custom Index:

E-mail

KKK KKK

User 1

(1-999)

Cancel

System Settings

Address Control

File Format :

AAA@xx.xxx.com

E-mail Address

(Required):

(7)

(4)

(6)

(5)

(8)

(9)

SENDING THE SAME IMAGE TO MULTIPLE

DESTINATIONS (Broadcast Transmission)

The same image can be sent to multiple scan mode (excluding Scan to Network Folder), Internet fax mode, and

fax mode destinations in a single operation.

The procedure for selecting multiple destinations stored in one-touch keys and sending an image to those

destinations is explained below.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Address Book] key.

(2) Touch the one-touch key in which the desired

destination is stored.

(3) Touch the one-touch keys of the additional

destinations to which you want to send the

image.

(4) Touch the [To] key.

(5) Touch the [Address Review] key.

(6) Check the destinations and then touch the

[OK] key.

To delete a destination, touch the key of the destination

that you wish to delete. A message will appear to

confirm the deletion. Touch the [Yes] key.

3Press the [START] key.

When Internet fax or fax mode destinations are included in a

broadcast transmission, transmission will take place in black

& white even if the colour expansion kit is installed.

The side to be scanned

must be face up!

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

Data EntryFaxInternet Fax USB Mem. Scan

Special Modes

Color Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

Text

200X200dpi

PDF

Auto/Greyscale

PDF

AAA AAA BBB BBB

To Cc

ABCD

Frequent Use EFGHI JKLMN OPQRST UVWXYZ

515

Global

Address Search

Address Entry

Sort Address

Address Review

Condition

Settings

III III

GGG GGG

EEE EEE

CCC CCC

JJJ JJJ

HHH HHH

DDD DDD

FFF FFF

EEE EEE HHH HHH

Address Review OK

001 002

To Cc

Auto Reception

Fax Memory:100%

(4)

(6)

(5)

(3)

(1)

(2)

Cancel scanning

CHANGING THE EXPOSURE AND

ORIGINAL IMAGE TYPE

Exposure and original image type settings can be selected as appropriate for the original.

The procedure for darkening the exposure and setting the original image type to "Text/Prtd. Photo" is explained

below.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Specify the destination.

For the procedures for specifying a destination, see

"CONVENIENT TRANSMISSION METHODS" (page

72).

(2) Make sure that the desired mode ([Scan] tab)

is selected.

(3) Touch the [Exposure] key.

(4) Read the displayed message and touch the

[OK] key.

(5) Touch the [Manual] key.

(6) Darken light colours with the key.

5 levels are available for the exposure. Darken light

originals with the key, and lighten dark originals

with the key.

(7) Touch the [Text/Prtd. Photo] key.

In Internet fax/fax mode, the original image type and

moire reduction cannot be selected.

(8) Touch the [OK] key.

3Press the [START] key.

The side to be scanned

must be face up!

When Fax/I-Fax address is included,

exposure setting shared among Fax/

I-Fax/ Scanner mode is selected.

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

Data EntryFaxInternet Fax USB Mem. Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

Text

200X200dpi

PDF

Auto/Greyscale

PDF

Moiré Reduction

Scan/Exposure OK

Original Image Type

Text/

Prtd.Photo Text/Photo

Photo

Printed

Photo

Text

Map

Auto

Manual

(3)

(1)

(4)

(8)

(5)

(6)

(7)

(2)

Cancel scanning

CHANGING THE RESOLUTION

You can select the resolution as appropriate for the original type.

Sending an image in scan mode

This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default

resolution.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Specify the destination.

For the procedures for specifying a destination, see

"CONVENIENT TRANSMISSION METHODS" (page

72).

(2) Make sure that the desired mode ([Scan] tab)

is selected.

(3) Touch the [Resolution] key.

(4) Touch the [300X300dpi] key.

(5) Touch the [OK] key.

3Press the [START] key.

The side to be scanned

must be face up!

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

Data EntryFaxInternet Fax USB Mem. Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

Text

200X200dpi

PDF

Auto/Greyscale

PDF

Scan/Resolution OK

300X300dpi

200X200dpi

100X100dpi

400X400dpi

600X600dpi

(3)

(1)

(2)

(5)

(4)

Cancel scanning

Sending an image in fax mode

The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with

small text.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Enter the fax number of the receiving fax

machine.

3Select settings in the touch panel.

(1) Make sure that the desired mode ([Fax] tab) is

selected.

(2) Touch the [Resolution] key.

(3) Touch the [Fine] key.

The resolution increases (producing a clearer image) in

the following order: [Standard], [Fine], [Super Fine],

[Ultra Fine].

(4) Touch the [Half Tone] key.

Select [Half Tone] for a photo or illustration with

shading to further improve the image.

[Half Tone] cannot be selected when [Standard] is

selected.

(5) Touch the [OK] key.

4Press the [START] key.

The side to be scanned

must be face up!

Auto

Data Entry

FaxScan

Standard

Auto Reception

Fax Memory:100%

Internet Fax USB Mem. Scan

Scan: Send:

File

Quick File

Address Review

Direct TX

Sub Address

Address Book

Special Modes

Resolution

Exposure

Original

Fax/Resolution OK

Standard

Super Fine Half Tone

Fine

Ultra Fine

(2)

(3)

(4)

(5)

(1)

Cancel scanningCorrect a mistake

CHANGING THE FILE FORMAT

The format for scan send (file type and compression method) can be changed.

The procedure for sending a scanned image in full colour TIFF format is explained below.

* To scan an original in full colour, the colour expansion kit is required.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Specify the destination.

For the procedures for specifying a destination, see

"CONVENIENT TRANSMISSION METHODS" (page

72).

(2) Make sure that the desired mode ([Scan] tab)

is selected.

(3) Touch the [File Format] key.

(4) Read the displayed message and touch the

[OK] key.

(5) Change the mode to Colour/Greyscale mode.

If the colour expansion kit is not installed, the mode

select key will not appear.

(6) Touch the [TIFF] key.

(7) Touch the [High] key.

This sets the compression to high.

A higher compression ratio creates a smaller file size.

(8) Touch the [OK] key.

3Press the [START] key.

If the file type is set to [Encrypt PDF], you will be prompted to

enter a password when you start transmission.

The side to be scanned

must be face up!

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

Data EntryFaxInternet Fax USB Mem. Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

Text

200X200dpi

PDF

Auto/Greyscale

PDF

Select a file format to apply it to

all scan destinations.

Scan/File Format OK

PDF

MMR (G4)

B/W

TIFF

Encrypt PDF

Programmed

None

MH (G3)

Colour/Grey

Specified Pages per File

File Type

(1-99)

Compression Mode

Medium

B/W

JPEG

High Colour/Grey

Scan/File Format OK

PDF TIFF

Encrypt PDF

Programmed

Low

Specified Pages per File

File Type

(1-99)

Compression Ratio

(8)

(4)

(5)

(6)

(7)

(3)

(1)

(2)

Cancel scanning

SPECIAL IMAGE SEND MODES

The special modes can be used for a variety of special-purpose scan send jobs.

The following pages show the types of scan send jobs that can be performed. (The procedures for using each

special mode are not explained.)

To use a special mode, open the special modes

menu and touch the key of mode that you wish to

use. The menu varies by mode.

Touch the [Special Modes] key in the base screen to

open the special modes menu.

When a special mode key encircled by is touched, the key is highlighted and the setting is completed.

When any other special mode key is touched, a screen appears to let you select settings for that mode.

The keys that appear vary by country and region and the peripheral devices that are installed.

Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The

basic procedure for selecting a special mode is explained on the next page using "Erase" as an example.

For the procedures for using the special modes, see "4. SPECIAL MODES" in the Image Send Guide.

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

Data EntryFaxInternet Fax USB Mem. Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

Text

200X200dpi

PDF

Auto/Greyscale

PDF

Example: Special modes screen of scanner mode

1st screen 2nd screen

Scan/Special Modes

Card Shot

Dual Page

Scan

Slow Scan

Mode

Quick File

Mixed Size

Original

Erase

Job

Build

Original

Count File

Suppress

Background

Program

Timer

Scan/Special Modes OK

Verif.

Stamp

SELECTING A SPECIAL MODE

The procedure for selecting a special mode for image send is explained below. The settings that must be selected

vary for each special mode, however, the general procedure is the same. As an example, the procedure for

"ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase)" is explained.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Specify the destination.

For the procedures for specifying a destination, see

"CONVENIENT TRANSMISSION METHODS" (page

72).

(2) Make sure that the desired mode ([Scan] tab)

is selected.

(3) Touch the [Special Modes] key.

(4) Touch the [Erase] key.

The erase settings will be configured to erase a width

of 3/4" around the edges of the original.

(5) Set the erasure width to 15 mm with the

keys.

The erase area is set to "Edge Erase" by default.

To select "Centre Erase", "Edge+Centre Erase" or

"Side Erase" touch the appropriate key.

(6) Touch the [OK] key.

3Press the [START] key.

The side to be scanned

must be face up!

Scan/Special Modes

Card Shot

Slow Scan

Mode

Dual Page

Scan

Quick File

Mixed Size

Original

Erase

File

Original

Count

Job

Build

2in1

Program

Timer

Scan/Special Modes

Erase

Centre

Erase

Edge

Erase

Edge+Centre

Erase Edge

Cancel

Side Erase

15 (0~20)

Suppress

Background

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

Data EntryFaxInternet Fax USB Mem. Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

Text

200X200dpi

PDF

Auto/Greyscale

PDF

(4)

(6)

(5)

(3)

(1)

(2)

Cancel scanning

CONVENIENT IMAGE SEND FUNCTIONS

Erasing peripheral shadows on the image (Erase)

Sending an original as two separate pages

(Dual Page Scan)

Whitening faint colours in the image

(Suppress Background)

Sending both sides of a card as a single page

(Card Shot)

Use this function to erase peripheral

shadows that occur when scanning books

and other thick originals.

Use this function to scan the left and right

pages of an open pamphlet or other

bound document as separate pages.

Use this function to suppress light

background areas in the scanned image.

This is convenient for scanning an original

that is printed on coloured paper.

To use this function, the colour expansion

kit is required.

Use this function to scan the front and

back of a card as a single image.

Scan

Without erase

With erase

Scan

Front

Back

Scan

Scanning many originals at once (Job Build)

Sending two pages as a single page (2in1)

The machine also has these functions

For detailed information on these functions, see "4. SPECIAL MODES" in the Image Send Guide.

• Storing sending operations (Program)

• Sending an image at a specified time (Timer Transmission)

• Transmitting originals of different sizes (Mixed Size Original)

• Scanning thin originals (Slow Scan Mode)

• Original sheets before transmission (Original Count)

• Stamping scanned originals (Verif. Stamp)

• Changing the print settings for the transaction report (Transaction Report)

• Sending a computer file

For more information on these functions, see "3. TRANSMITTING AN IMAGE" in the Image Send Guide.

• F-code communication

• Using an extension phone

For more information on this function, see "5. SPECIAL FAX FUNCTION" in the Image Send Guide.

• Forwarding received Internet faxes to an e-mail address (Inbound Routing Settings)

For more information on this function, see "6. RECEPTION FUNCTIONS" in the Image Send Guide.

A stack of originals higher than the

indicator line on the automatic document

feeder cannot be scanned through the

feeder.

The job build function lets you divide the

stack of originals into sets, feed each set,

and send the sets as a single

transmission.

Use this function to reduce two original

pages to half their size and send them as

a single page.

This is a special function in Internet fax

mode and fax mode.

Scan

Document filing

The document filing function is used to store the document or print image

on the hard drive when performing a copy, print, or other job. A stored file

can be called up and used whenever needed.

This section introduces several of the document filing functions.

XDOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

XQUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . 88

XAPPENDING INFORMATION WHEN STORING A

FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

XSAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . . 91

XPRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . 92

DOCUMENT FILING

The document filing function allows you to save the document image of a copy or image send job, or the data of a

print job, as a file on the machine's hard drive.

The stored file can be retrieved and printed or transmitted as needed.

Uses of the document filing function

Files that you want to store for later use

Store quickly

and easily Store and manage

If a folder is not specified when a file is saved with File or Scan to HDD,

the file is stored in the main folder. In addition to the main folder, files

can be saved in custom folders. Custom folders are created in the

system settings.

Main Folder / Custom FolderQuick File Folder

Files saved with Quick File are

stored in this folder.

Use Quick File to quickly store a

job without the bother of

specifying settings.

When File is used, a user name

and file name can be appended

to the stored file. You can also

select which folder the file is

stored in, for easy file

management.

Use Scan to HDD to store a

document on the hard drive

without performing printing or

transmission. Like File, a user

name, file name, and folder can

be specified.

Stored files can be printed or transmitted whenever needed.

Scan to HDDFileQuick File

Copy

Fax

Scan

The document filing function is convenient in these

situations

Features that make the document filing function even more convenient

When user authentication is enabled, "My Folder" can be specified in the user information of the users. When a

user retrieves a stored file, "My Folder" appears first, saving the user the trouble of selecting the folder.

For information on setting up "My Folder", see "User List" in the Administrator's Guide.

Special Modes

Plain

2-Sided Copy

Output

File

Quick File

Copy Ratio

100%

1. 2.

Original Paper Select

Auto

Plain

Auto

Exposure

Auto

Document filing is convenient

In this situation...

You prepared copies of a many-page

handout for a meeting, but the number of

participants suddenly increases and you

need to quickly prepare more copies of the

handout.

It takes time to scan all of the pages of the

handout. And the copy settings must be

selected again. In this situation, there is no

need to panic. Simply print the file that you

stored using document filing. There is no

need to scan the originals or select the

copy settings again.

File Retrieve Scan to HDD HDD Status Ex Data Access

File

Information Original

Exposure

Resolution

Comp. Ratio

Colour Mode

Special Modes

Scan:

200X200dpi

Medium

Auto Store: Auto

Auto

Text

Document filing is

convenient

In this situation...

Forms for daily or weekly reports

are kept in the office, but they are

often used up and you have to

print more using the original file.

If you store the forms for daily or

weekly reports together in a folder,

users can obtain a form using the

Web page or the operation panel

of the machine.

QUICKLY SAVING A JOB (Quick File)

As an example, the procedure for using "Quick File" while copying is explained below.

Quick File is the easiest way to save a file using the document filing function.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

Select settings in the same way as when making a regular

copy.

(1) Touch the [Quick File] key.

(2) Touch the [OK] key.

3Set the number of copies and then press the

[START] key.

The file is stored on the hard drive at the same time as the

copy is made.

The side to be scanned

must be face up!

Scanned data is automatically stored

in the quick file folder. Do not store

confidential data to the folder.

Special Modes

Plain

2-Sided Copy

Output

File

Quick File

Copy Ratio

100%

1. 2.

A4A4

Original Paper Select

Auto

Plain

Auto

Exposure

Auto

(2)

(1)

Cancel copying

Correct sets

Cancel scanning

APPENDING INFORMATION WHEN

STORING A FILE (File)

As an example, the procedure for using "File" while copying is explained below. Unlike Quick File, a file name,

user name, folder, and save format can be specified when saving a file.

A saved file can be printed or sent at a later time. When saving a file to be sent, set the save format to "Send

Allowed Mode".

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

Select settings in the same way as when making a regular

copy.

(1) Touch the [File] key.

(2) Touch the [User Name] key.

(3) Touch the [Name 1] key.

(4) Touch the [OK] key.

(5) Touch the [File Name] key.

A text entry screen appears. Enter a file name

(maximum of 30 characters). For the procedure for

entering text, see "7. ENTERING TEXT" in the User's

Guide.

(6) Touch the [Stored to:] key.

The side to be scanned

must be face up!

File Information OKCancel

Confidential

User Name User Unknown

Copy_04042010_112030

Main Folder

File Name

Stored to:

Hi-Speed Print Mode

Storage Format

Hi-Speed Print Mode

Storage Format

Password

User Name Cancel OK

618

ABC

User

Name 1

Name 3

Name 5

Name 7

Name 9

Name 11

Name 2

Name 4

Name 6

Name 8

Name 10

Name 12

All Users ABCD EFGHI JKLMN OPQRST UVWXYZ

File Information OKCancel

Confidential

User Name Name 1

file-01

Main Folder

File Name

Stored to:

Password

Special Modes

Plain

2-Sided Copy

Output

File

Quick File

Copy Ratio

100%

1. 2.

Original Paper Select

Auto

Plain

Auto

Exposure

Auto

(6)

(5)

(4)

(2)

(3)

(1)

Select settings in the touch panel. (Continued)

(7) Touch the [User 1] key.

(8) Touch the [OK] key.

(9) Touch the [OK] key.

Two selections are available for the "Storage Format":

"Hi-Speed Print Mode" and "Send Allowed Mode".

Select "Hi-Speed Print Mode" if you wish to give priority

to printing speed. Select "Send Allowed Mode" if you

wish to allow the stored document to be sent at a later

time.

3Set the number of copies and then press the

[START] key.

The file is stored on the hard drive at the same time as the

copy is made.

Hi-Speed Print Mode

Storage Format

Main Folder

User 1

User 3

User 5

User 7

User 9

User 2

User 4

User 6

User 8

User 10

Stored to:

All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ

File Information OKCancel

Confidential

User Name Name 1

file-01

User 1

File Name

Stored to:

Password

(9)

(8)

(7)

Cancel copying

Correct sets

Cancel scanning

SAVING A DOCUMENT ONLY

(Scan to HDD)

You can save a document without performing a copy, print, or send job.

The procedure for storing a document in the main folder is explained below.

When the colour expansion kit is installed, originals can be scanned in full colour or greyscale.

1Touch the [DOCUMENT FILING] key.

The base screen of document filing mode appears.

2Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

3Touch the [Scan to HDD] tab.

The Scan to HDD base screen appears.

To specify a user name, file name, and folder, touch the [File

Information] key.

4Press the [START] key.

File Retrieve Scan to HDD HDD Status Ex Data Access

Main Folder

User 1

User 3

User 5

User 7

User 9

User 2

User 4

User 6

User 8

User 10

Quick File Folder

Folder Select

All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ

IMAGE SEND DOCUMENT

FILING

MANUAL

FINISHING

COPY

The side to be scanned

must be face up!

File Retrieve Scan to HDD HDD Status Ex Data Access

Main Folder

User 1

User 3

User 5

User 7

User 9

User 2

User 4

User 6

User 8

User 10

Quick File Folder

Folder Select

All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ

File Retrieve Scan to HDD HDD Status Ex Data Access

File

Information Original

Exposure

Resolution

Comp. Ratio

Colour Mode

Special Modes

Scan:

200X200dpi

Medium

Auto Store: Auto

Auto

Auto Mono2

Text

PRINTING A SAVED FILE

You can retrieve a file stored by document filing and print or transmit the file.

This section explains how to retrieve and print a file stored in the main folder.

Select the file and print it.

(1) Touch the [DOCUMENT FILING] key.

(2) Touch the [Main Folder] key.

(3) Touch the key of the file that you wish to

retrieve.

(4) Touch the [Print] key.

(5) Touch the [Print and Save the Data] key.

When [Print and Save the Data] is selected, the file is

saved after printing.

To delete the file after printing it, select [Print and

Delete the Data].

File Retrieve Scan to HDD HDD Status Ex Data Access

Main Folder

User 1

User 3

User 5

User 7

User 9

User 2

User 4

User 6

User 8

User 10

Quick File Folder

Folder Select

All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ

IMAGE SEND DOCUMENT

FILING

MANUAL

FINISHING

COPY

Main Folder

File Name

file-01 Name 1 04/04/2010

file-02 Name 2 04/04/2010

file-03 Name 3 04/04/2010

file-04 Name 4 04/04/2010

file-05 Name 5 04/04/2010

User Name Date

All Files Filter by Job

BackSearch

Batch Print

File Retrieve Scan to HDD HDD Status Ex Data Access

Job Settings Cancel

file-01 Name 1 A4 B/W

Print Send Property

Change

Move Delete Detail

Select the job.

Output

2-Sided

Special Modes

Paper Select

Auto

file-01 Name 1 A4 B/W

Job Settings / Print Cancel

Number of Prints

1(1~9999)

Print and Delete the Data

Print and Save the Data

(3)

(4)

(5)

(1)

(2)

Manual finishing

This section explains the basic procedures for using the manual finishing

function.

XMANUAL FINISHING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

XUSING MANUAL FINISHING. . . . . . . . . . . . . . . . . . . . . . 95

MANUAL FINISHING

Manual finishing can be used to staple or punch holes in paper that has been loaded in the inserter.

Copying and printing are not performed when the manual finishing function is used. As an example, manual

finishing can be used to staple paper on which printing or copying has already been performed and thereby create

booklets.

For detailed information, see "MANUAL FINISHING MODE" in the User's Guide.

Base screen

Touch the [MANUAL FINISHING] key in the touch panel to open the base screen of manual finishing mode.

Staple, punch, and folding settings are selected from the base screen.

(1) [Top Inserter Tray] key, [Bottom Inserter Tray] key

Select the tray in which you have loaded paper.

(2) [Top Tray] key

This sets the top tray of the finisher as the output tray.

(3) [Offset Tray] key

This sets the offset tray of the finisher as the output

tray.

(4) [Staple] key

Use this to staple the loaded paper. When this key is

touched, keys for selecting the stapling positions will

appear.

(5) [Saddle Stitch] key

Use this to staple and fold the loaded paper at the

centreline.

(6) [Fold] key

Use this to fold the loaded paper in half.

(7) [2 Hole Punch] key, [3 Hole Punch] key

Use this to punch holes in the loaded paper.

Plain

Fold

2 Hole

Punch

3 Hole

Punch

Saddle

Stitch

Staple

Top Tray

Offset Tray

Set the output function.

(1)

(2)

(4)

(3)

(5)

(7)

(6)

USING MANUAL FINISHING

The basic procedure for using manual finishing is explained below, using stapling as an example.

1Touch the [MANUAL FINISHING] key.

The base screen of manual finishing mode appears.

2Load the paper that you want to staple in the

inserter tray.

All loaded sheets will be stapled as a single set.

3Select settings in the touch panel.

(1) Touch the [Staple] key.

(2) Touch the key of the desired stapling location.

4Press the [START] key.

Fold

2 Hole

Punch

3 Hole

Punch

Saddle

Stitch

Staple

Top Tray

Offset Tray

Set the output function

IMAGE SEND DOCUMENT

FILING

MANUAL

FINISHING

COPY

The "front" side

must face up!

Plain

Fold

2 Hole

Punch

3 Hole

Punch

Saddle

Stitch

Staple

Top Tray

Offset Tray

Plain

Fold

2 Hole

Punch

3 Hole

Punch

Slant Staple

Staple

Top Tray

Offset Tray

(2)

(1)

System settings

The system settings let you adjust the operation of the machine to suit the

needs of your workplace. This section briefly introduces several of the

system settings.

XSYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

XSYSTEM SETTINGS MENU. . . . . . . . . . . . . . . . . . . . . . 100

SYSTEM SETTINGS

The date and time can be set, fax and scan destinations can be stored, document filing folders can be created,

and various other settings related to the operation of the machine can be configured in the system settings

screen.

The procedure for opening the system settings screen and the items in the screen are explained below.

Displaying the system settings screen

What you can do in the system settings

The following table shows the items that appear when the [SYSTEM SETTINGS] key is pressed in the factory

default state.

For the complete system settings menu, see "SYSTEM SETTINGS MENU" (page 100).

Press the [SYSTEM SETTINGS] key.

The system settings screen will appear.

The keys that appear will vary depending on what peripheral

devices are installed.

Settings Description

Total Count This displays the total number of pages printed by job type such as copy jobs

and print jobs.

Default Settings This lets you set the clock and change the software keyboard used for text

entry.

List Print (User) This lets you print lists showing the machine status and settings.

Paper Tray Settings This is used to set the type and size of paper used in each tray, and to store

new paper types.

Address Control Destinations for the image send function can be stored in one-touch keys, and

settings can be stored in program keys.

Fax Data Receive/Forward This is used to configure settings for receiving faxes and Internet faxes, and

settings for forwarding received faxes and Internet faxes.

Printer Condition Settings This is used to configure settings for printing without using the printer driver

and settings for the printer function.

Document Filing Control This is used to store, edit, and delete custom folders for the document filing

function.

USB-Device Check This is used to check the connection status of a USB device.

System Settings Admin Password Exit

Total Count

Paper Tray

Settings

Printer Condition

Settings

Document Filing

Control

Address Control Fax Data

Receive/Forward

USB-Device Check

Default Settings List Print

(User)

SYSTEM

SETTINGS

System settings (administrator)

The system settings (administrator)* are system settings that can only be configured by the administrator of the

machine. To configure these settings, the administrator password must be entered.

However, when user authentication is enabled, users who log in with certain user rights may be able to configure

these settings without entering the administrator password. Check with your administrator.

* Although the manuals for the machine indicate system settings that require administrator rights as "system

settings (administrator)", this is only for convenience in explaining the settings. The word "administrator" does

not appear in the touch panel or elsewhere on the machine.

For the items of the system settings (administrator), see the Administrator's Guide. (You can also refer to the

"SYSTEM SETTINGS MENU" on the next page.)

Manuals containing explanations of the system

settings

Explanations of the system settings can be found in several different manuals, depending on the function and

required rights. Refer to the following table to determine where an explanation can be found.

Operation manual System setting item

User's Guide • Total Count

• Default Settings

• List Print (User)

• Paper Tray Settings

• USB-Device Check

Printer Guide • Printer Condition Settings

Image Send Guide • Address Control

• Fax Data Receive/Forward

Document Filing Guide • Document Filing Control

Administrator's Guide • System settings (administrator)

100

SYSTEM SETTINGS MENU

Total Count

System Settings Entering Administrator's Password

Keyboard SelectClock Adjust

Device CountJob Count

All Custom Setting List Printer Test Page Sending Address List Document Filing Folder List

Tray Settings Paper Type Registration Auto Tray Switching

Address Book Custom Index Program F-Code Memory Box

Fax Settings I-Fax Settings

Printer Default Settings

Modify User Information

User Authentication Setting

Other Settings

Toner Save Mode Auto Power Shut-Off Auto Power Shut-Off Timer Preheat Mode Setting

Other Settings

MFP Display Pattern Setting

Other Settings

Original Size Detector Setting

Disabling of Devices

Initial Status Settings

Other Settings

Default Settings

Interface Settings Port Switching Method

IPv4 Settings

IPv6 Settings

Enable TCP/IP

Enable NetWare

Enable EtherTalk

Enable NetBEUI

Reset the NIC

Ping Command

Prohibit Notice Page Printing

Prohibit Test Page Printing

Hexadecimal Dump Mode

I/O Timeout

Enable USB Port

USB Port Emulation Switching

Enable Network Port

Network Port Emulation Switching

A4/Letter Size Auto Change

Print Density Level

Bypass Tray Settings

Job Spool Queuing

User List

Page Limit Group List

Authority Group List

User Count

PCL Settings

PostScript Setting

Copies

Orientation

Default Paper Size

Default Output Tray

Actions when the Limit of Pages

for Output Jobs

The Number of User Name

Displayed Setting

A Warning when Login Fails

Disabling of Printing by Invalid User

Keys Touch Sound

Auto Clear Setting

Message Time Setting

Display Language Setting

Original Feeding Mode

Saddle Stitch Position Adjust

Auto Paper Selection Setting

Tandem Connection Setting

Detect Standard in Auto Colour Mode

Double Feed Detection Setting

Status Indicator Setting

Optimization of a Hard Disk

Clear All Job Log Data

Disabling of Document Feeder

Disabling of Duplex

Disabling of Large Capacity Cassette

Disabling of Tray Settings

Copy Exposure Adjustment

Rotation Copy Setting

Add or Change Extra Preset Ratios

Setting a Maximum Number of Copies

Initial Margin Shift Setting

Erase Width Adjustment

Disabling of Job Priority Operation

Disabling of Bypass Printing

Key Operation Setting

Disabling of Clock Adjustment

Disabling of Bypass-Tray

Disabling of Inserter

Disabling of Offset

Disabling of Stapler

Card Shot Settings

Automatic Saddle Stitch

Initial Tab Copy Setting

Disabling Deletion of Job Programs

Disabling of Bypass-Tray in Duplex Copy

Disabling of Auto Paper Selection

Disabling of Covers/Inserts Mode

Disable Manual Finishing

Initial Original Count Setting

Disabling of Saddle Stitch

Disabling of Punch

Disabling of Fold

Auto Selection Setting of Tray that is

Supplied the Paper

600dpi x 600dpi Scanning Mode for

Document Feeder

Quick Scan from Document Glass

Default Network Authentication

Server Setting

Display Usage Status after Login

User Information Print

Default Paper Type

Line Thickness

2-Sided Print

N-Up Print

Fit To Page

Output

Quick File

Default Settings

List Print (User)

Paper Tray Settings

Address Control

Fax Data Receive/Forward

Printer Condition Settings

Document Filing Control

USB-Device Check

User Control

Energy Save

Operation Settings

Device Control

Copy Settings

Network Settings

Printer Settings

101

Image Send Settings

Operation Settings Other Settings Default Display Settings

Address Book Default Selection

Initial Resolution Setting

Default Exposure Settings

Default Original Image Type

Must Input Next Address Key at

Broadcast Setting

Scan Complete Sound Setting

The Number of File Name/Subject/Body

Keys Displayed Setting

The Number of Direct Address Keys

Displayed Setting

Disable Switching of Display Order

Hold Setting for Received Data Print

Default Verification Stamp

Default Sender Set

Default Colour Mode Settings

Initial File Format Setting

Compression Mode at Broadcasting

Maximum Size of E-mail

Attachments (E-mail)

Maximum Size of Data Attachments

(FTP/Desktop/Network/Folder)

Bcc Setting

Disable Scan Function

Pre-Setting Mail Signature

I-Fax Own Name and Address Set

Auto Wake Up Print

Compression Setting

Speaker Volume Setting

Original Print on Transaction Report

Transaction Report Print Select Setting

Activity Report Print Select Setting

Body Text Print Select Setting

Pre-Setting Mail Signature

I-Fax Reception Report On/Off Setting

I-Fax Reception Report Request

Timeout Setting

Number of Resend Times at

Reception Error

Maximum Size of E-mail Attachments

Rotation Sending Setting

Printing Page Number at Receiver

Auto Receive Reduce Setting

Duplex Reception Setting

Set Address for Data Forwarding

Letter Size RX Reduce Print

A3 RX Reduce

POP3 Communication Timeout Setting

Reception Check Interval Setting

I-Fax Output Setting

Distinctive Ring Detection

PBX Setting

Auto Reduction Sending Setting

Rotation Sending Setting

Quick On Line Sending

Printing Page Number at Receiver

Date/Own Number Print Position Setting

Recall in Case of Line Busy

Recall in Case of Communication Error

Number of Calls in Auto Reception

Switching from Manual to Automatic Reception

Duplex Reception Setting

Auto Receive Reduce Setting

Print Style Setting

Set the Telephone Number for

Data Forwarding

Scan Complete Sound Setting

Default Output Tray

Disable Stamp for Reprinting

Batch Print Settings

Default Mode Settings

Sort Method Setting

Administrator Authority Setting

Delete All Quick Files

Default Colour Mode Settings

Default Storage Format Setting

Default Exposure Settings

Default Original Image Type

Initial Resolution Settings

Colour Data Compression Ratio Setting

Letter Size RX Reduce Print

A3 RX Reduce

Fax Output Settings

Fax Own Name and Number Set

Dial Mode Setting

Auto Wake Up Print

Pause Time Setting

Fax Dest. Confirmation Mode

Speaker Settings

Speaker Volume Detail Setting

Remote Reception Number Setting

Original Print on Transaction Report

Transaction Report Print Select

Setting

Activity Report Print Select Setting

ECM

Settings to Disable Registration

Disable Registering Destination

from Operation Panel

Disable Registering Destination

on Web Page

Disable Registration Using

Network Scanner Tool

Disable [Resend] on Image Send Mode

Disable Direct Entry

Disable Selection from Address Book

Disable PC-I-Fax Transmission

Disable PC-Fax Transmission

Settings to Disable Transmission

Other Settings

Default Address Setting

I-Fax Default Settings

I-Fax Send Settings

I-Fax Receive Settings

Anti Junk Mail/Domain Name Setting

Fax Default Settings

Fax Send Settings

Registration of Own Name Select

Fax Receive Settings

Anti Junk Fax Setting

Fax Polling Security

Other Settings

SSL Settings

Data Receive/Forward List

Web Settings List

Metadata Set List

Storage Backup Device Cloning

Restore Factory Defaults

Store Current Configuration

Restore Configuration

Image Adjustment Option Adjustment

Document Output Options

Automatic Deletion of File Settings

Administrator Settings List

Image Sending Activity Report

Scan Settings

I-Fax Settings

Fax Settings

Document Filing Settings

List Print (Administrator)

Security Settings

Enable/Disable Settings

Change Administrator Password

Product Key

Data Backup

Storing/Calling of System Settings

Administrator Adjustment

* This menu shows the overall structure of the

system settings. For detailed setting items, see

the manual for each function and the

Administrator's Guide.

Please note

• For information on your operating system, please refer to your operating system manual or the online Help function.

• The explanations of screens and procedures in a Windows environment are primarily for Windows® XP. The screens may vary

depending on the version of the operating system or the software application.

• The explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10.4 in the case of Mac OS

X, and on Mac OS 9.2.2 in the case of Mac OS 9. The screens may vary depending on the version of the operating system or

the software application.

• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".

• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please

contact your dealer or nearest authorised service representative.

• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem

is discovered, please contact your dealer or nearest authorised service representative.

• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its

options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due

to use of the product.

• This manual contains references to the fax function. However, please note that the fax function is not available in some

countries and regions.

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as

allowed under copyright laws.

• All information in this manual is subject to change without notice.

Illustrations and the operation panel and touch panel shown in this manual

The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.

The explanations in this manual assume that a finisher, punch module, saddle unit, folding unit, inserter, large capacity trays, and

bypass tray are installed on the MX-M1100.

For some functions and procedures, the explanations assume that devices other than the above are installed.

The display screens, messages, and key names shown in the manual may differ from those on the actual

machine due to product improvements and modifications.

PRINTED IN FRANCE

TINSE3743GHZZ

MX-M850/MX-M950/MX-M1100 Quick Start Guide

Quick Start Guide

Sharp MX M1100 M850/M950/M1100 Operation Manual Quick Start Guide GB User To The 1d9558e4 E6fd 4e75 8b96 C12fa0b24d48

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