Sharp MX M503N M283N/M363N/M453N/M503N Operation Manual Quick Start Guide GB User To The Faad9dfa 6454 47e0 8deb 6ea702c63f0e

User Manual: Sharp MX-M503N to the manual

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MX-M283N/MX-M363N/MX-M453N/MX-M503N

MODEL: MX-M283N
MX-M363N
MX-M453N
MX-M503N

DIGITAL MULTIFUNCTIONAL SYSTEM

Quick Start Guide
Before using the machine
Functions of the machine and
procedures for placing originals and
loading paper.

Copying
Using the copy function.

Quick Start Guide

INA

KS1
CZZ

Printing
Using the printer function.

Faxing
Using the fax function.

Scanning
Using the scan function.

Document filing
Storing jobs as files on the hard
drive.

System settings
Configuring settings to make the
machine easier to use.

Troubleshooting
Keep this manual close at hand for reference
whenever needed.

Frequently asked questions and
how to clear paper misfeeds.

OPERATION MANUALS AND HOW TO USE THEM
2 printed manuals and a manual in PDF format are provided with the machine.

Printed manuals
To learn the parts of the machine and how to use them
To load paper

Before using the machine (page 7)

Quick Start Guide
(this manual)

To make a copy

Copying (page 23)

To print a file

Printing (page 45)

To send a fax

Faxing (page 57)

This
manual
provides
easy-to-understand
explanations of the functions of
the machine in a single
manual.

To send a scanned image
To use Internet fax

Scanning (page 77)
What is document filing?
What is it used for?

The explanations in this manual
focus on frequently used
functions. For special functions,
troubleshooting, and detailed
procedures for using the
machine, see the manuals in
PDF format.

Document filing (page 93)
What are the system settings?

System settings (page 101)

Frequently asked questions and how to
clear paper misfeeds

Troubleshooting (page 107)

Please read before
using the machine.

Safety Guide
Contains important safety information
and the specifications of the machine.

Software Setup
Guide / Sharpdesk
Installation Guide
Explains the procedures for installing the
printer driver and scanner driver.

These manuals are combined for environmental protection.

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Manuals in PDF format
Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide
in PDF format. The Operation Guide can be downloaded from the Web pages in the machine.
Download the Operation Guide
from the Web pages in the
machine.

Operation Guide
For detailed
information

For the downloading procedure,
see "Downloading the Operation
Guide" (page 3).

Convenient methods for using the Operation Guide
The first page contains a regular table of contents as well as an "I want to..." table of
contents.
"I want to..." lets you jump to an explanation based on what you want to do. For
example, "I use the copier function often, so I'd like to save paper".
Use either table of contents as appropriate based on what you want to know.

The contents of the Operation Guide are as follows:
SCANNER / INTERNET FAX
DOCUMENT FILING
SYSTEM SETTINGS
TROUBLESHOOTING

BEFORE USING THE MACHINE
COPIER
PRINTER
FACSIMILE

* To view the Operation Guide in PDF format, Adobe Reader or Acrobat Reader of Adobe Systems
Incorporated is required. Adobe® Reader® can be downloaded from the following URL:
http://www.adobe.com/

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CHECKING THE IP ADDRESS
To check the IP address of the machine, print out the all custom setting list in the system settings.
SYSTEM
SETTINGS

System Settings

Admin Password

Total Count

Default Settings

List Print
(User)

Paper Tray
Settings

Address Control

Fax Data
Receive/Forward

Printer Condition
Settings

Document Filing
Control

USB-Device Check

Exit

(1)

Press the [SYSTEM SETTINGS] key.

Select the all custom setting list in the touch
panel.
(1) Touch the [List Print (User)] key.

System Settings
List Print (User)

All Custom Setting List:
Printer Test Page:
PCL Symbol Set List

Back

(2)
Print

Sending Address List:
Individual List
Document Filling Folder List:

(2) Touch the [Print] key to the right of "All
Custom Setting List".
The IP address is shown in the list that is printed.

ACCESSING THE WEB SERVER IN THE
MACHINE
When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web
browser on your computer.

Opening the Web pages
Access the Web server in the machine to open
the Web pages.
Start a Web browser on a computer that is
connected to the same network as the machine
and enter the IP address of the machine.
Recommended Web browsers
Internet Explorer: 6.0 or higher (Windows®)
Netscape Navigator: 9 (Windows®)
Firefox: 2.0 or higher (Windows®)
Safari: 1.5 or higher (Macintosh)
The Web page will appear.
The machine settings may require that user
authentication be performed in order to open the Web
page. Please ask the administrator of the machine for
the password that is required for user authentication.

Downloading the Operation Guide
The Operation Guide, which is a more detailed manual, can be downloaded from the machine's Web pages.

Downloading the Operation Guide.
(1) Click [Operation Manual Download] in the
menu of the Web page.
(1)

(2) Select the desired language.

(2)

(3) Click the [Download] button.
The Operation Guide is downloaded.

(3)

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TABLE OF CONTENTS
CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Before using the machine
PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
IMAGE CHECK FUNCTION (PREVIEW) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Copying
BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
2-SIDED COPYING (Automatic Document Feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
SELECTING THE EXPOSURE AND IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . .30
ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
STORING COPY OPERATIONS (Job Programs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37
SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Printing
PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
CANCELLING PRINTING (AT THE MACHINE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51
SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52
CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

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Faxing
BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
SENDING A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59
CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60
CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63
STORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
FORWARDING RECEIVED FAXES (Fax Data Forward) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
CONVENIENT DIALLING METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission). . . . . . .70
SPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Scanning
NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78
BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . .88
SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89
SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90
CONVENIENT SCANNER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

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Document filing
DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94
QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96
APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . . . . . . . . . . . . . . .97
SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99
PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

System settings
SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102
SYSTEM SETTINGS MENU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Troubleshooting
FREQUENTLY ASKED QUESTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108
REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112

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Before using the machine
This section provides general information about the machine, including the
names and functions of the parts of the machine and its peripheral devices,
and the procedures for placing originals and loading paper.

X PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . 8
X OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
X USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12
X USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . 14
X HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
X IMAGE CHECK FUNCTION (PREVIEW). . . . . . . . . . . . 16
X PLACING ORIGINALS. . . . . . . . . . . . . . . . . . . . . . . . . . 17
X CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . 18

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PART NAMES AND FUNCTIONS
(1)

(5)

(6)

(1) Automatic document feeder
This automatically feeds and scans multiple originals.
Both sides of 2-sided originals can be scanned at
once.
(2) Document feeder tray
Place the originals in this tray when using the
automatic document feeder.
(3) Operation panel
(4) Output tray (centre tray)
Copy jobs and print jobs are delivered to this tray.
(When a finisher or saddle stitch finisher is installed,
the output tray (centre tray) cannot be used.)
(5) Saddle Stitch Finisher*
This can be used to staple output. The machine is
also equipped with the staple function, which folds
paper and staples it at the centre, and the fold
function, which folds paper in half. A punch module
can be installed to punch holes in output.
(6) Finisher (large stacker)*
This can be used to staple output.

(7)

(2)

(8)

(3)

(4)

(9) (10) (11)

(12)

(7) Punch module*
This is used to punch holes in output.
(8) Tray 1 / Tray 2
Up to 500 sheets of paper (80 g/m2 (21 lbs.)) can be
loaded in each tray.
(9) Tray 3 (when a stand/1 x 500 sheet paper drawer
or stand/2 x 500 sheet paper drawer is installed)*
This holds paper. Up to 500 sheets (80 g/m2 (21 lbs.))
of paper can be loaded.
(10) Tray 4 (when a stand/2 x 500 sheet paper drawer
is installed)*
This holds paper. Up to 500 sheets (80 g/m2 (21 lbs.))
of paper can be loaded.
(11) Tray 5 (when a large capacity tray is installed)*
Up to 3500 sheets (80 g/m2 (21 lbs.)) of paper can be
loaded. When a stand/1 x 500 sheet paper drawer is
installed, this is tray 4.
(12) Finisher*
This can be used to staple output. A punch module
can be installed to punch holes in output.

* Peripheral device. For more information, see "PERIPHERAL DEVICES" in "1. BEFORE USING THE
MACHINE" in the Operation Guide.

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(14)

(15)

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(16)

(13) Document glass
This is used to scan books and other originals that
cannot be scanned using the automatic document
feeder.
(14) Keyboard
This is a keyboard that is incorporated into the machine.
When not used, it can be stored under the operation
panel.
Use the keyboard to enter a password, file name, or
other text.
(15) Main power switch

(17)

(18)

(19)

(16) Front cover
Open to replace a toner cartridge.
(17) Bypass tray
Special types of paper can be fed from the bypass
tray.
(18) Exit tray unit (right tray)*
When installed, output can be delivered to this tray.
(19) USB connector (type A)
This is used to connect a USB memory or other USB
device to the machine.

This is used to power on the machine.
When using the fax or Internet fax functions, keep this
switch in the "on" position.

* Peripheral device. For more information, see "PERIPHERAL DEVICES" in "1. BEFORE USING THE
MACHINE" in the Operation Guide.

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OPERATION PANEL
Image send indicators
LINE indicator
This lights up during transmission or reception in fax mode. The indicator also lights up during transmission in scan mode.
DATA indicator
When a received fax cannot be printed because of a problem such as out of paper, the indicator blinks.
The indicator lights steadily when there is data that is waiting to be transmitted.

Touch panel

[JOB STATUS] key

Print mode indicators

Messages and keys
appear in the LCD
display.
Operations are
performed by touching
the keys with your
fingers.

Press this key to view the job
status screen. You can check
the status of jobs and cancel
jobs in the job status screen.

READY indicator
Print data can be received when
this indicator is lit.

COPY

DOCUMENT
FILING

IMAGE SEND

DATA indicator
This blinks while print data is
being received and lights steadily
while printing is taking place.

JOB STATUS

Ready to scan for copy.

Job Status
MFP Status

Special Modes
020/015
2-Sided Copy

Copying

SYSTEM
SETTINGS

Plain
A4

Exposure

1.
2.
3.
4.

Auto

A4
A4R
B4
A3

Output

005/000

PRINT
READY
DATA
IMAGE SEND
LINE
DATA

Waiting
File
Quick File

010/000

HOME

Waiting
Copy Ratio

Original

Paper Select

100%

Auto

Auto
A4
Plain

010/000
Preview

Waiting

Tray1

[HOME] key
[SYSTEM SETTINGS] key
Press this key to display the system settings screen. The system
settings can be adjusted to make the machine easier to use, such
as configuring paper tray settings and storing addresses.

Touch this key to display the
home screen.
Keys of frequently used functions
can be registered in this screen
for quick access, making the
machine easier to use.

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Numeric keys

[CLEAR] key

These are used to enter the number of
copies, fax numbers, and other
numbers.

Press this key to return
settings such as the number
of copies to "0".

[LOGOUT] key (
)
When user authentication is enabled,
press this key to log out after using
the machine. When using the fax
function, this key can be pressed to
send tone signals on a pulse dial line.
[#/P] key (
)
Press this key to use a job program
when using the copier function. When
using the fax function, press this key
to dial using a program.

[START] key

Main power indicator
This indicator lights when the
main power is switched on.

[POWER] key

Use this key to copy or scan an
original. This key is also used to
send a fax in fax mode.

Use this key to turn the
machine power on and
off.

LOGOUT

[CLEAR ALL] key
Press this key to redo an operation from
the beginning.
All settings will be cleared and operation
will return to the initial state.

[POWER SAVE] key
Use this key to activate power save mode. The
[POWER SAVE] key blinks when the machine is in
power save mode. This key is also used to
deactivate power save mode.

[STOP] key
Press this key to stop a copy job or scanning of
an original.

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USING THE TOUCH PANEL
The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the
touch keys are explained below.

Mode select keys
[COPY] key
To use the copy function, touch this key
to switch to copy mode. Keep your finger
on the [COPY] key to view the machine's
total page use count and amount of toner
remaining.

[DOCUMENT FILING] key
When you wish to print or send a file
stored on the hard drive, touch this
key to switch to document filing
mode.

[IMAGE SEND] key
To use the scan or fax
function, touch this key to
switch to image send mode.

Ready to scan for copy.

Job Status
MFP Status

Special Modes

020/015
2-Sided Copy

Copying

Plain
A4

Exposure

1.
2.
3.
4.

Auto

A4
A4R
B4
A3

Output

005/000
Waiting

File

010/000

Quick File

Waiting
Copy Ratio

Original

Paper Select

100%

Auto

Auto
A4
Plain

010/000
Waiting

Preview

Tray1

When the mode of the machine is changed, the
base screen of the newly selected mode appears.
Functions can be selected and settings checked in
the base screen.

System display
This shows the brightness adjustment key for the touch
panel, the entry mode when text is entered, and other
items.

Using general keys
OK

Special Modes

Cancel

Job Settings / Print
Number of Selected Files: 5

Margin Shift

Dual Page
Copy

Erase

Number of Prints
Job
Build

Pamphlet Copy

Covers/Inserts

Transparency
Inserts

Tandem
Copy

1
2

(3)

999)

Print and Delete the Data

Multi Shot
Print and Save the Data

Book Copy

Tab Copy

Card Shot

(1)

(2)

(1) When the displayed screen is one of two or more screens, use the
(2) When a checkbox

is touched, a checkmark

Apply the Number from Stored Setting of
Each Job.

keys to switch through the screens.

will appear to indicate that the setting is enabled.

(3) The
keys can be used to increase or decrease a value. To make a value change quickly, keep your
finger on the key. You can also directly touch a numeric value display key to change a number with the
numeric keys.

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Checking the status of the machine
The touch panel has a key for checking the status of the machine.

"Job Status" display

Display selection key

This shows the first 4 print jobs in the print queue (the
job in progress and jobs waiting to be printed).
The type of job, the set number of copies, the number of
copies completed, and the job status appear.

The status display can be switched between "Job
Status" and "MFP Status".
If the job status screen is displayed, the status
display automatically changes to the "MFP Status".

Ready to scan for copy.

Job Status
MFP Status

Special Modes

020/015
2-Sided Copy

Copying

Plain
A4

Exposure

A4
A4R
B4
A3

1.
2.
3.
4.

Auto

Output
File
Quick File

Maintenance
infomation
DC DC DC

005/000
Waiting
010/000
Waiting

Copy Ratio

Original

Paper Select

100%

Auto

Auto
A4
Plain

010/000
Preview

Waiting

Tray1

"MFP Status" display
This shows machine system information.
"Maintenance Information"
This shows machine maintenance information by means of codes.

Job status display
The mode icon of the reserved job or job in progress, the tray being used to feed paper, and the job status appear. This
can be touched to show the job status screen.
Print Job
Job Queue

Scan to

Fax Job

Sets / Progress

Internet Fax
Status

Computer01

002/001

Printing

0312345678

002/000

Waiting

0312345678

002/000

Waiting

Copy

002/000

Waiting

Spool
Job Queue
1

Complete

Jobs are displayed as a list of touch keys. The
job keys appear in the order that they will be
run. A job key can be touched to select it.

Detail
Priority

A selected job can be given priority and run
ahead of other jobs, or a job waiting in the
queue can be cancelled.

Stop/Delete

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USER AUTHENTICATION
When user authentication is enabled in the system settings, you must log in before using the machine. User
authentication is initially disabled.
When you have finished using the machine, log out.

User authentication methods
There are two methods for performing user authentication: login by user number and login by login name and
password. Ask the administrator of the machine for the information that is required to log in.
For details on user authentication, see "USER AUTHENTICATION" in "1. BEFORE USING THE MACHINE" in
the Operation Guide.
Login by user number
User Authentication

This method requires that you log in by entering your
user number (5 to 8 digits), which is stored in the
system settings of the machine.

Admin Login

This method requires that you log in by entering your
login name, password, and the login destination,
which are stored in the system settings of the
machine. Depending on how the machine
administrator has configured the system settings, an
e-mail address may also be used for authentication.

Logging out
When you have finished using the machine, log out. Logging out prevents unauthorised use of the machine.
How to log out
You can log out from any mode of the machine by pressing the [LOGOUT] key ( ). However, note that the
[LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the [LOGOUT]
key ( ) functions as a numeric key at this time.
If a preset duration of time elapses after the machine is last used, the auto clear function will activate. When auto
clear activates, logout automatically takes place.

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HOME SCREEN
When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel. Mode
selection keys appear in the home screen. These keys can be touched to open the base screen of each mode.
The [My Menu] key can be touched to display shortcuts to functions stored in "My Menu".
1st screen
2nd screen
(2)

(1)

(3)

(1)
COPY

COPY

App 01

IMAGE SEND

DOCUMENT
FILING

App 02

App 03

IMAGE SEND

DOCUMENT
FILING

My Menu

App 04

Total Count

Address Control

Document Filing
Control

Paper Tray Settings

My Menu

04/04/2010 11:40

(4)
(1) Mode select keys
Use these keys to switch between copy, image send,
document filing, and Sharp OSA modes. Key names
and images can be changed. (1st screen only)
(2) Background Image
Background image of the home screen. The
background image can be changed.
(3) [My Menu] key
Touch to go to your my menu screen. Key names and
images can be changed.

(5)

(6)

(7)

(5) Title
This shows the title of the my menu screen.
(6) Shortcut key
A registered function appears as a shortcut key.
The key can be touched to select the registered
function.
(7) User name
This shows the name of the logged in user.
The user name appears when user authentication is
enabled on the machine.

(4) Application Keys
Up to four shortcuts to Sharp OSA applications can
be displayed.

Shortcuts to functions can be registered as keys in the my menu screen. When a shortcut key is touched, the
screen for that function appears. Register frequently used functions in the my menu screen to quickly and
conveniently access those functions. When user authentication is used, the my menu screen of "Favourite
Operation Group" can be displayed.
Use the Web page to configure the following settings:
• Changing the name of the home screen key, changing the image, storing an application key
• Storing keys that appear in the my menu screen.

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IMAGE CHECK FUNCTION (PREVIEW)
The image check function allows you to view scanned images and received faxes on the touch panel.

Convenient uses of image check
You can view images scanned for copying, fax/image send, and Scan to HDD of document filing. This allows you
to check the effect of special modes and correct problems before copying or transmission takes place.

"Printing only faxes that are needed"
You can check a received fax before printing it. If you don't need the fax, you can delete it without printing it,
allowing you to save paper and toner.

"Checking the content of a file stored in the machine"
Before printing or sending a file stored using the document filing function, you can check the content of the file. A
preview can be displayed directly from the Job Settings menu, making it easy to move from image preview to
execution of the job.

When the image check function is used, a screen similar to the following screen appears.
The key names in the image check screen and the procedures for using the screen vary depending on the image
type.

Image Check

The content of the data appears here
In the touch panel, you can
• Scroll the display
• Change pages
• Change the display magnification

Back

Public Box

Display Rotation

0001

0010

Example: The image check screen for a received fax
For details on the image check function, see each of the modes in the Operation Guide.
* A preview image is an image for display on the touch panel. It will differ from the actual print result.

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PLACING ORIGINALS
The automatic document feeder can be used to automatically scan many originals at once. This saves you the
trouble of manually feeding each original.
For originals that cannot be scanned using the automatic document feeder, such as a book or a document with
notes attached, use the document glass.

Using the automatic document feeder
When using the automatic document feeder, place the originals in the document feeder tray.
Make sure an original has not been placed on the document glass.
Place the originals face up with the edges
aligned evenly.
The indicator line indicates approximately
how many originals can be placed. The placed
originals must not be higher than this line.

Adjust the original guides
to the width of the originals.

Using the document glass
Take care that your fingers are not pinched when closing the automatic document feeder.
After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original
will be copied black, causing excessive use of toner.
Place the original face down.

To place a thick original such as
a book, push up the far edge of
the automatic document feeder
and then close the automatic
document feeder slowly.

Align the top left corner of the
original with the tip of the
mark in the far left corner of the
glass.
Place the original
face down.

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CHANGING PAPER IN A TRAY
Names of the trays
The names of the trays are shown below.
For the number of sheets of paper that can be loaded in each tray, see the following manuals:
• Operation Guide, "Paper Tray Settings" in "7. SYSTEM SETTINGS"
• Safety Guide, "SPECIFICATIONS"

(6)

(5)

(1) Tray 1
(2) Tray 2
(3) Tray 3

(1)
(2)
(3)
(4)

(4) Tray 4
(5) Tray 5 (large capacity tray)
(6) Bypass tray

Print side face up or face down
Paper is loaded with the print side face up or face down depending on the paper type and tray.
Trays 1 to 4
Load the paper with the print side face up.
However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face down*.
Bypass tray and tray 5
Load the paper with the print side face down.
However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face up*.
* If "Disabling of Duplex" is enabled in the system settings (administrator), load the paper in the normal way (face
up in trays 1 to 4; face down in the bypass tray and tray 5).

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Loading paper in a tray
To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine
to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example,
the paper in tray 1 is changed from B4 (8-1/2" x 14") size plain paper to A4 (8-1/2" x 11") size recycled paper.

Gently pull out the paper tray.
If paper remains in the tray, remove it.

Move the two guides on the tray. For
example, move the guides from
B4 (8-1/2" x 14") to A4 (8-1/2" x 11").

Insert the paper with the print side face
up.
Fan the paper well before inserting it.
Otherwise, multiple sheets may feed at
once and cause a misfeed.
Insert the paper and then gently push the
tray into the machine.

Do not load as shown below.

Indicator line
The indicator line indicates the maximum
height of the paper that can be loaded in
the tray. When loading paper, make sure
that the stack is not higher than the
indicator line.

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Changing the tray settings
When you change the paper in a tray, the tray settings in the system settings must also be changed.
SYSTEM
SETTINGS

Admin Password

System Settings

Total Count

Default Settings

List Print
(User)

Paper
p
Tray
Settings

Address Control

Fax Data
Receive/Forward

(1)

Document Filing
Control

USB-Device Check

Printer Condition
Settings

Exit

Press the [SYSTEM SETTINGS] key.

Configure the tray settings in the touch panel.
(1) Touch the [Paper Tray Settings] key.

System Settings
Paper Tray Settings

Back

(2) Touch the [Tray Settings] key.

Back

(3) Touch the [Change] key in "Tray 1".

Tray Settings

(2)

Paper Type Registration
Auto Tray Switching
Custom Size Registration (Bypass)

Tray Settings

Tray 1
Type

Plain
Change

Size

(3)

Paper Property
Fixed Paper Side

Disable Duplex

Disable Staple

Disable Punch

Feeding Approved Job
Copy

Fax

I-Fax

Doc. Filing

(4) Select [Recycled] from the "Type" select box.

System Settings
Cancel

Tray Settings
Tray:
Type:
Size:

Auto-AB
A3,A4,A4R,B4,B5,B5R,
216x330(8 1/2x13)

Paper Property:

(6)

Tray 1
Recycled

(4)
(5)

(5) Make sure that [Auto-AB] is selected in the
"Size" select box.
For more information, see "Paper Tray Settings" in
"7. SYSTEM SETTINGS" in the Operation Guide.

Copy
I-Fax

(6) Touch the [OK] key.

Fax

The above steps change the paper settings for tray 1 to
A4 recycled paper.

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Loading paper in other trays
Bypass tray
The side to be
copied on must
be face down!

When loading A3W, A3 or B4 size paper, pull out
the tray extension.
The maximum number of sheets that can be loaded
in the bypass tray is approximately 100 for plain
paper and approximately 20 for envelopes.

Example: Loading an envelope

Place paper that is A5 (7-1/4" x 10-1/2") or smaller
in the horizontal orientation.

Only the address side of envelopes can be printed on.
Place envelopes with the address side face down.

Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray.
For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in "1. BEFORE
USING THE MACHINE" in the Operation Guide.

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Large capacity tray
The paper size of tray 5 can only be changed by a service technician.

Gently pull out the paper tray.

Insert the paper with the print side face
down.
Fan the paper well before inserting it.
Otherwise, multiple sheets may feed at
once and cause a misfeed.
Insert the paper and then gently push the
tray into the machine.

Do not load as shown below.

Indicator line
The indicator line indicates the maximum
height of the paper that can be loaded in
the tray. When loading paper, make sure
that the stack is not higher than the
indicator line.

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Copying
This section explains the basic procedures for using the copier function.
This section also introduces the various types of copying that can be
performed using the special modes.

X BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . 24
X MAKING COPIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
X 2-SIDED COPYING (Automatic Document Feeder) . . 26
X COPYING ON SPECIAL PAPER (Bypass Copy). . . . . 27
X SELECTING THE EXPOSURE AND IMAGE TYPE . . . 29
X FITTING THE COPY IMAGE TO THE PAPER
(Automatic Ratio Selection) . . . . . . . . . . . . . . . . . . . . . 30

X ENLARGEMENT/REDUCTION (Preset Ratios /
Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

X INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . 34
X STORING COPY OPERATIONS (Job Programs) . . . . 35
X SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 38
X CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . 39

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BASE SCREEN OF COPY MODE
Touch the [COPY] key in the touch panel to open the base screen of copy mode.
Select copy settings in the base screen.
(6)

(7)

Ready to scan for copy.

Exposure

(3)

Special Modes

(9)

2-Sided Copy

(10)

Output

(11)

Plain

(1)
(2)

(8)

1.
2.
3.
4.

Auto

A4
A4R
B4
A3

File

Copy Ratio

Original

Paper Select

100%

Auto

Auto
A4
Plain

(4)

Quick File

(12)

Preview

(13)

(5)
(1) Output display
When one or more output functions such as sort,
group, staple sort, or saddle stitch have been
selected, this shows the icons of the selected
functions.
(2) [Exposure] key
This shows the current copy exposure and exposure
mode settings. Touch this key to change the
exposure or exposure mode setting.
(3) [Copy Ratio] key
This shows the current copy ratio. Touch this key to
adjust the copy ratio.
(4) [Original] key
Touch this key to enter the original size manually.
When an original is placed, this key shows the
automatically detected original size. If the original size
is set manually, the set size appears.
(5) [Paper Select] key
Touch this key to change the paper (tray) that is used.
The tray, paper size, and paper type will appear. The
tray images in the paper size display can be touched
to open the same screen.

(6) Original feed display
This appears when an original is inserted in the
automatic document feeder.
(7) Paper select display
This shows the size of paper loaded in each tray and
the amount of paper remaining
.
The selected tray is highlighted.
The tray that is feeding paper is indicated in green.
Do not pull out a tray while paper is being fed from the
tray. This will cause a paper misfeed.
(8) Number of copies display
This shows the number of copies set.
(9) [Special Modes] key
Touch this key to select special modes such as
Margin Shift, Erase, and Dual Page Copy.
(10) [2-Sided Copy] key
Touch this key to select the 2-sided copying function.
(11) [Output] key
Touch this to select an output function such as sort,
group, offset, staple sort, saddle stitch, punch, or fold.
(12) Customized keys
The keys that appear here can be changed to show
settings or functions that you prefer.
(13) [Preview] key
Touch to view a preview image of a copy in the touch
panel before printing the copy.

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MAKING COPIES
This is the most basic procedure for making copies.

1-sided original

1
Ready to scan for copy.

1-sided copy

Touch the [COPY] key.
The base screen of copy mode appears.

Special Modes
2-Sided Copy
Plain
A4
1.
2.
3.
4.

Exposure
Auto

A4
A4R
B4
A3

Output
File
Quick File

Copy Ratio

Original

Paper Select

100%

Auto

Auto
A4
Plain

Preview

The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Set the number of copies and then press the
[START] key.
Correct sets

Cancel scanning

Cancel copying

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2-SIDED COPYING
(Automatic Document Feeder)
You can use the automatic document feeder to make automatic
2-sided copies without the bother of manually turning the originals over
and re-inserting them.
This section explains how to copy 1-sided originals onto both sides of
the paper.
1-sided original

The side to be scanned must be face up!

Special Modes

Place the originals.

Select settings in the touch panel.

2-Sided Copy
Plain
A4

Exposure

1.
2.
3.
4.

Auto

A4
A4R
B4
A3

2-sided copy

(1) Touch the [2-Sided Copy] key.

(1)

Output
File
Quick File

Copy Ratio

Original

Paper Select

100%

Auto

Auto
A4
Plain

Preview

(2) Touch the [1-Sided to 2-Sided] key.

2-Sided Copy

(3)

(3) Touch the [OK] key.

Binding
Change

(2)

Set the number of copies and then press the
[START] key.
Correct sets

Cancel scanning

Cancel copying

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COPYING ON SPECIAL PAPER
(Bypass Copy)
Use the bypass tray to copy on special media such as heavy paper,
envelopes, and tab paper.
This section explains how to load A4 heavy paper in the bypass tray.

Original

The side to be scanned must be face up!

Copy on heavy paper

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

The side to be
copied on must
be face down!

Special Modes
2-Sided Copy
Plain
A4

Exposure

1.
2.
3.
4.

Auto

Insert paper in the bypass tray.

Select settings in the touch panel.
(1) Touch the [Paper Select] key.

Output

A4
A4R
B4
A3

File
Quick File

Copy Ratio

Original

Paper Select

100%

Auto

Auto
A4
Plain

Preview

(1)

(2) Touch the paper type key of the bypass tray.
OK

Paper Select

Here the [Plain] key has been touched.

Bypass Tray

Paper Tray
1. A4

Plain

2. A4R

Plain

A4
Plain

3. B4

Plain

4. A3

Plain

(2)

(3) Touch the [Heavy Paper] key .
Paper Select
Cancel

Bypass Tray Type/Size Setting
Select the paper type.

Plain

Pre-Printed

Recycled

Letter Head

Pre-Punched

Colour

Thin Paper

Labels

Heavy Paper

Transparency

Tab Paper

Envelope

1
2

(3)
Heavy Paper: 106 - 209 g/m2 (28 lbs.bond, 110 lbs.index)

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Select settings in the touch panel. (Continued)
(4) Touch the [Auto-AB] key.

Paper Select
OK

Bypass Tray Type/Size Setting
Type
Heavy Paper

Size
12x18(A3W),11x17,8½x14
8½x11,8½x11R,5½x8½R
7¼x10
¼
½R,A3,A4,B4,B5
A3W(12x18),A3,A4,A4R,A5R,B4
B5,B5R,216x330(8½x13)
11x17,8½x11

Auto-Inch
Auto-AB

(4)

Custom Size

(5) Touch the [OK] key.

(5)

X420 Y297

Manual

(6) Touch the bypass tray key.
OK

Paper Select

(7) Touch the [OK] key.

(7)
Bypass Tray

Paper Tray
1. A4

Plain

2. A4R

Plain

3. B4

Plain

4. A3

Plain

A4
Plain
(6)

Set the number of copies and then press the
[START] key.
Correct sets

Cancel scanning

Cancel copying

Selecting a tray
Special Modes

To select paper, touch the [Paper Select] key or the image of the
machine in the base screen of copy mode.

2-Sided Copy
Plain
A4

Exposure

1.
2.
3.
4.

Auto

A4
A4R
B4
A3

Output

File
Quick File

Copy Ratio

Original

Paper Select

100%

Auto

Auto
A4
Plain

Preview

Paper Select

Bypass Tray

Paper Tray
1. A4

Plain

2. A4R

Plain

3. B4

Plain

4. A3

Plain

A4
Plain

(B)
(C)

Large Capacity Tray
5. A4

(A)

Plain

(D)

Touch a key to select a tray.
(A) Touch to select one of trays 1 to 4.
(B) Touch to select the bypass tray.
(C) Touch to set the type of paper in the bypass tray.
(D) Touch to select tray 5 (large capacity tray).

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SELECTING THE EXPOSURE AND IMAGE
TYPE
You can specify the original image type to obtain a clearer copy.
The example of making a copy of a map is explained below.

Light original

The side to be scanned must be face up!

Exposure adjustment

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Special Modes

2-Sided Copy

(1) Touch the [Exposure] key.

Plain
A4

Exposure

1.
2.
3.
4.

Auto

A4
A4R
B4
A3

Select settings in the touch panel.

Output
File
Quick File

Copy Ratio

(1)

Original

Paper Select

100%

Auto

Auto
A4
Plain

Preview

(4)

Auto

Manual

(2) Touch the [Map] key.

Exposure

(3) Darken the printed result with the

Text

Text/
Prtd.Photo

Text/Photo

Printed
Photo

Photo

Map

(2)
(3)

key.

Nine levels are available for the exposure. Darken light
originals with the
key, and lighten dark originals
with the
key.

Original Image Type

(4) Touch the [OK] key.

Scan
Resolution

Set the number of copies and then press the
[START] key.
Correct sets

Cancel scanning

Cancel copying

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FITTING THE COPY IMAGE TO THE
PAPER (Automatic Ratio Selection)
You can copy an original onto any size of paper using automatic
enlargement/reduction.
This section explains how to copy an A4 original onto A3 paper.

The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Special Modes
2-Sided Copy
Plain
A4

Exposure

1.
2.
3.
4.

Auto

A4
A4R
B4
A3

Select settings in the touch panel.
(1) Touch the [Paper Select] key.

Output
File
Quick File

Copy Ratio

Original

Paper Select

100%

Auto

Auto
A4
Plain

Preview

(1)

(2) Touch the tray that has the desired paper size.
OK

Paper Select

(3)

(3) Touch the [OK] key.

Bypass Tray

Paper Tray
1. A4

Plain

2. A4R

Plain

3. B4

Plain

A4
Plain

4. A3

Plain

(2)

Special Modes
2-Sided Copy
Plain
A4

Exposure

1.
2.
3.
4.

Auto

A4
A4R
B4
A3

Output
File
Quick File

Copy Ratio

Original

100%

Auto

Auto Image

(4)

Paper Select
A3
Plain

Preview

(4) Touch the [Auto Image] key.

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Set the number of copies.
Correct sets

Press the [START] key.
Cancel scanning

Cancel copying

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ENLARGEMENT/REDUCTION
(Preset Ratios / Zoom)
55%

For precise adjustment of the copy size, you can select a preset ratio
and/or adjust the ratio in increments of 1%.
As an example, this section explains how to reduce the image to 55%.

Original

The side to be scanned must be face up!

Ratio-specified copy

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Special Modes
2-Sided Copy
Plain
A4

Exposure

1.
2.
3.
4.

Auto

Select settings in the touch panel.
(1) Touch the [Copy Ratio] key.

Output

A4
A4R
B4
A3

File
Quick File

Copy Ratio

Original

Paper Select

100%

Auto

Auto
A4
Plain

(1)

Preview

(2) Touch the

Copy Ratio

B4
A3

B5
A4

70%

100

B5
B4

A5
A4

81%

Zoom

A4
A3

B5
B4

86%

115%

B5
B4

A4
A3

122%

A5
A4

B5
B4

141%

B5
A4

B4
A3

key.

1
2

100%

Auto Image

(2)

XY Zoom

(3) Touch the [50%] key.

Copy Ratio

Touch the preset ratio key that is closest to 55% (the
desired ratio).

(5)
25%

50%

Zoom

(3)
XY Zoom

200%
400%

(4)
100%

Auto Image

2
2

(4) Set the copy ratio to 55% with the

(5) Touch the [OK] key.

key.

The
key decreases the ratio in increments of 1%,
and the
key increases the ratio in increments of
1%.

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Set the number of copies.
Correct sets

Press the [START] key.
Cancel scanning

Cancel copying

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INTERRUPTING A COPY RUN
(Interrupt Copy)
When the machine is printing, you can temporarily interrupt the job and
perform a copy job that you wish to prioritize.
This feature is useful when you need to make an urgent copy during a
long copy run.

Original

Printing

Copies in progress from tray 4.
Ready to scan for next copy job.

Interrupt

Special Modes
2-Sided Copy

Exposure

1.
2.
3.
4.

Auto

A4
A4R
B4
A3

Touch the [Interrupt] key while the machine is
printing.
The [Interrupt] key appears in the base screen while the
machine is printing.

Plain
A4

Interrupt

Output
File
Quick File

Copy Ratio

Original

Paper Select

100%

Auto

Auto
A4
Plain

Preview

The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Set the number of copies and then press the
[START] key.
The interrupted copy job will resume when the copy job is
finished.
Correct sets

Cancel scanning

Cancel copying

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STORING COPY OPERATIONS (Job Programs)
You can store a group of copy settings. The settings can be retrieved and used whenever needed.
When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings
each time you need to use them.

Storing a job program

Exit

Job Programs

Press the [#/P] key (

Select settings in the touch panel.

Press program number.

(1) Touch the [Store/Delete] tab.

4
4

Recall

Store/Delete

(1)

(2) Touch the key in which you want to store a job
program.

Exit

Job Programs
Press program number.

(2)
6

Recall

Touch any key that is not highlighted.
Keys that have a job program stored are highlighted.

Store/Delete

To store, make selections and press
[OK], to delete, press [Cancel].

(5)

Cancel

(3) Select the copy settings that you wish to store.
OK

(4) Touch the [Program Name] key.

Special Modes

A text entry screen appears. Enter a name for the
program.

2-Sided Copy
Plain
A4

Exposure

1.
2.
3.
4.

Auto

A4
A4R
B4
A3

Output

(5) Touch the [OK] key.

Program Name

(4)
Copy Ratio

Original

Paper Select

100%

Auto

Auto
A4
Plain

Preview

(3)

Using a job program
1

Press the [#/P] key (

Place the original.

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Exit

Job Programs

午前１１時４０分

Press program number.

After selecting the job program, set the number of copies
and press the [START] key to begin copying.

4
4

Touch the key of the desired job program.

Recall

Store/Delete

Deleting a job program

Exit

Job Programs

Press the [#/P] key (

Select settings in the touch panel.

Press program number.

(1) Touch the [Store/Delete] tab.

4
4

Recall

Store/Delete

(1)
Exit

Job Programs
Press program number.

(2)
6

Recall

(2) Touch the key of the job program that you
wish to delete.
Touch a key that is highlighted.
Keys that have a job program stored are highlighted.

Store/Delete

(3) Read the displayed message and touch the
[Delete] key.

A job program has been already stored
in this location.

Cancel

Delete

Store

(3)

(4) Touch the [Exit] key.
Exit

Job Programs

(4)

Press program number.

1
4

Recall

Store/Delete

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SPECIAL MODES
The special modes can be used for a variety of special-purpose copy jobs.
This section introduces the types of copies that can be made with the special modes. (The procedures for using
each special mode are not explained.)
Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The
basic procedure for selecting a special mode is explained on the next page using "Margin Shift" as an example.
For the procedures for using the special modes, see "SPECIAL MODES" in "2. COPIER" in the Operation
Guide.

Special modes
Special Modes
2-Sided Copy
Plain
A4

Exposure

1.
2.
3.
4.

Auto

A4
A4R
B4
A3

Output
File

To use a special mode, open the special modes
menu and touch the key of mode that you wish to
use. The menu consists of two screens. Use the
keys to switch between the screens.
Touch the [Special Modes] key in the base screen to
open the special modes menu.

Quick File
Copy Ratio

Original

Paper Select

100%

Auto

Auto
A4
Plain

Preview

1st screen
OK

Special Modes

Margin Shift

Pamphlet Copy

Erase

Job
Build

Dual Page
Copy
Tandem
Copy

Covers/Inserts

Transparency
Inserts

Multi Shot

Book Copy

Tab Copy

Card Shot

1
2

2nd screen
OK

Special Modes

Image edit menu screen
OK

Image Edit
Stamp

Image Edit

Sharpness

File

Quick File

Proof Copy

Original
Count

Mixed Size
Original

Slow Scan
Mode

2
2

Photo Repeat

A3
Full Bleed

Multi-Page
Enlargement

Centring

Mirror
Image

B/W
Reverse

When a special mode key encircled by
is touched, the key is highlighted and the setting is completed.
When any other special mode key is touched, a screen appears to let you select settings for that mode.
Note that the keys that appear will vary depending on what peripheral devices are installed.

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SELECTING A SPECIAL MODE
The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example.
Although the specific settings for each special mode vary, the general procedure is the same.
The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Special Modes

(1)

2-Sided Copy

(1) Touch the [Special Modes] key.

Plain
A4

Exposure

1.
2.
3.
4.

Auto

Output

A4
A4R
B4
A3

Select settings in the touch panel.

File
Quick File

Copy Ratio

Original

Paper Select

100%

Auto

Auto
A4
Plain

Preview

Margin Shift

Erase

(2)
Pamphlet Copy

Shifting the left margin by 15 mm will be explained as
an example.

Dual Page
Copy
1
2

Tandem
Copy

Job
Build

Covers/Inserts

Transparency
Inserts

Multi Shot

Book Copy

Tab Copy

Card Shot

(3) Select 15 mm for the front side and 15 mm for
the reverse side using the
keys.

Special Modes
Cancel

Margin Shift

Right

(2) Touch the [Margin Shift] key.

Special Modes

Left

Down

Side 1

OK
(4)

The margin shift position is initially set to "Right".
To change the position to "Left" or "Down", touch the
corresponding key.

Side 2
(0~20)
mm

(0~20)
mm

(4) Touch the [OK] key.
(3)

Set the number of copies and then press the
[START] key.
Correct sets

Cancel scanning

Cancel copying

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CONVENIENT COPY FUNCTIONS
Adding margins (Margin Shift)
Use this function to shift the image on
the copy to create binding margins.
This function is convenient when you
will be binding the copies with a string
or placing them in a binder.

Erasing peripheral shadows (Erase)
Use this function to erase peripheral
shadows that occur when making
copies of books and other thick
originals.

With erase

Without erase

Copying each facing page of a bound document
(Dual Page Copy)
Use this function to make separate
copies of the left and right pages of a
bound document such as a pamphlet.
In addition, two facing pages can be
copied to each side of one sheet of
paper.

Making copies in pamphlet format (Pamphlet Copy)
Use this function to make copies that
can be folded into a pamphlet.
Pamphlet copy makes it easy to create
pamphlets.
When a saddle stitch finisher is
installed, the output is automatically
folded at the centre and stapled.

4
6
8

5
7

1
3
5
7

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Copying a large number of originals at once (Job Build)
A stack of originals higher than the
indicator line on the automatic
document feeder cannot be fed through
the feeder.
The job build function lets you divide
the stack of originals into sets, feed
each set, and copy the sets as a single
job.

Using two machines to make a large number of
copies (Tandem Copy)
You can divide a copy job between two
machines connected to the same
network.
This saves considerable time when
running a large copy job.
To use this function, the tandem
connection setting must be configured
in the system settings.

2 sets

4 sets

2 sets

Using a different paper type for covers (Covers/Inserts)
This function enables you to use a
different type of paper for the front and
back covers of a set of copies.
A different type of paper can also be
added as an insert at specified pages.

Inser

t
Inser

Cove

Back

cove

Adding inserts when copying on transparency film
(Transparency Inserts)
When copying onto transparency film,
this function inserts sheets of paper
between the sheets of transparency film
to keep them from sticking together.

Pape
r

inser

t
Pape
r

inser
t
Pape

r inse

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Copying multiple pages onto one sheet of paper
(Multi Shot)
Use this function to copy two or four
original pages onto one sheet of paper.

12
34

1 2
3 4

Copying a pamphlet (Book Copy)
Use this function to copy a book,
pamphlet, or other bound original. The
copies will be arranged in the same
pamphlet-style layout.
When a saddle stitch finisher is
installed, the output is automatically
folded at the centre and stapled.

1
3
5
7

Copying captions onto tab paper (Tab Copy)
Use this function to copy captions onto
the tabs of tab paper.

Original

Tab paper

INDEX

Copying both sides of a card onto one sheet of
paper (Card Shot)
Use this function to copy the front and
reverse side of a card onto one sheet of
paper.

Front

Back

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Printing the date or a stamp on copies (Stamp)
Date print

Stamp

Page number

CONFIDENTIAL

Text

Water mark

04/04/2010

Planning Meeting

1
3

Use this function to print the date, a
stamp, the page number, or text on
copies.
In addition, specific text can be added
to a copy as a watermark.

Repeating photos on a copy (Photo Repeat)
Use this function to print up to 24
copies of one photo on one sheet of
paper.

Creating a large poster (Multi-Page Enlargement)
Use this function to enlarge a copy
image and print it using multiple sheets
of paper. The sheets of paper can be
attached together to form one large
copy.

Inverting the image (Mirror Image)
Use this function to make a copy that is
a mirror image of the original.

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Copying an A3 size original without cutting off the
edges (A3 Full Bleed)
Use this feature to make a full-size copy
of an A3 original on A3W paper so that
the edges are not cut off.
The original must be placed on the
document glass.

Copying in the centre of the paper (Centring)
Use this function to position the copy
image at the centre of the paper.
This is convenient when the image is
reduced or copied onto paper that is
larger than the original.

Reversing white and black in a copy (B/W Reverse)
This function reverses black and white
in a copy to create a negative image.
Use this function to save toner when
copying an original with large black
areas.

Adjusting the sharpness of an image (Sharpness)
Use this function to sharpen or soften a copy image.

Checking copies before printing (Proof Copy)
Regardless of the number of copies
specified, this function initially prints
only the first set. After you have
checked the first set, the remaining sets
are printed.

5 sets
Check

1 set

4 sets

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Checking the number of scanned original sheets
before copying (Original Count)
The number of scanned original sheets
can be counted and displayed before
copying is executed. By allowing you to
check the number of original sheets
that were scanned, this helps reduce
the occurrence of copy mistakes.

Scan
originals

4 sheets

4
sheets

4 sheets

Check

Copying originals that are different sizes (Mixed Size
Original)
For example, even when a B5 original
is mixed in with A4 originals, this
function lets you copy all originals at
once.
When used in combination with the
auto image function, the copies can all
be printed on the same size of paper.

Copying thin originals (Slow Scan Mode)
This function lets you scan thin
originals, which are normally difficult to
handle, in the automatic document
feeder.

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Printing
This section explains the basic procedure for printing using the printer
driver of the machine. The settings that can be selected in the printer driver
are also introduced.
The explanations of screens and procedures are primarily for Windows
Vista® in Windows® environments, and Mac OS X v10.4 in Macintosh
environments. The window varies depending on the operating system
version, the printer driver version, and the application.

X PRINTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
X CANCELLING PRINTING (AT THE MACHINE) . . . . . . 51
X SELECTING PRINT SETTINGS. . . . . . . . . . . . . . . . . . . 52
X CONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . . . 54

PRINTING
This section explains the basic procedures for printing.

Windows
The following example explains how to print an A4 size document from WordPad, which is a standard accessory
program in Windows.
To install the printer driver and configure settings in a Windows environment, see "2. SETUP IN A WINDOWS
ENVIRONMENT" in the Software Setup Guide / Sharpdesk Installation Guide.
For information on the available printer drivers and the requirements for their use, see "PRINTER FUNCTION OF
THE MACHINE" in "3. PRINTER" in the Operation Guide.

1
(1)

Select the print command in the
application.
(1) Open the [File] menu.
(2) Select [Print].

(2)

Open the printer driver properties
window.
(1) Select the printer driver of the
machine.
(2) Click the [Preferences] button.

(1)
(2)

In Windows 2000, the [Preferences]
button does not appear. Click the tabs in
the "Print" dialog box to adjust the
settings on the tabs.
In Windows 98/Me/NT 4.0, click the
[Properties] button.

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Select print settings.
(1) Click the [Paper] tab.

(1)

(2) Select [A4].
(3) Click the [OK] button.
(2)

(3)

Click the [Print] button.
Printing begins.
In Windows 98/Me/NT 4.0, click the [OK]
button.

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Using printer driver help
When selecting settings in the printer driver properties window, you can display Help to view explanations of the
settings. (Only in Windows)

Open the printer driver properties
window.
(1) Select the printer driver of the
machine.
(2) Click the [Preferences] button.
In Windows 2000, the [Preferences]
button does not appear. Click the tabs in
the "Print" dialog box to adjust the
settings on the tabs.
In Windows 98/Me/NT 4.0, click the
[Properties] button.

(1)
(2)

Click the [Help] button.
The Help window will open to let you view
explanations of the settings on the tab.
To view Help for settings in a dialog box, click
the green text at the top of the Help window.
To view Help for a specific setting
Click the setting that you wish to learn about
and press the [F1] key. Help for that setting
will appear.
* To view Help for a particular setting in
Windows 98/Me/NT 4.0/2000/XP/
Server 2003, click the
button in the
upper right-hand corner of the printer driver
window and then click the setting.
When the information icon ( ) appears
The icon can be clicked to show prohibited
combinations of functions and other
information.

Macintosh
The following example explains how to print an A4 size document from "TextEdit" ("SimpleText" in Mac OS 9),
which is a standard accessory program on Macintosh computers.
In a Macintosh environment, the PS3 expansion kit must be installed to use the machine as a network printer.
To install the printer driver and configure settings in a Macintosh environment, see "3. SETUP IN A MACINTOSH
ENVIRONMENT" in the Software Setup Guide / Sharpdesk Installation Guide.

Setting the paper size
Select paper settings in the printer driver before selecting the print command.

1
(1)

Open the page setup window in
TextEdit.
(1) Open the [File] menu.
(2) Select [Page Setup].
In Mac OS 9, select [Print] from the [File]
menu of SimpleText.

(2)

Select paper settings.
(1) Make sure the correct printer is
selected.

(1)

The machine name that appears in the
"Format for" menu is normally
[SCxxxxxx]. ("xxxxxx" is a sequence of
characters that varies depending on your
machine model.)

(2)

(2) Select [A4].
(3) Click the [OK] button.
(3)

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Printing a file
1
(1)

Execute printing from TextEdit.
(1) Open the [File] menu.
(2) Select [Print].
In Mac OS 9, select [Print] from the [File]
menu of SimpleText.

(2)

2
(1)

Select print settings and click the
[Print] button.
(1) Make sure the correct printer is
selected.

(2)

(3)

The machine name that appears in the
"Printer" menu is normally [SCxxxxxx].
("xxxxxx" is a sequence of characters
that varies depending on your machine
model.)

(2) Select print settings.
Click
next to [Copies & Pages] and
select each setting that you wish to
configure from the pull-down menu. The
screen for the selected setting will
appear.
If the settings do not appear in Mac OS X
v10.5 to 10.5.5, click
next to the
printer name.
In Mac OS 9, click
next to [General]
and select a setting from the pull-down
menu. The screen for the selected
setting will appear.

(3) Click the [Print] button.
Printing begins.

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CANCELLING PRINTING
(AT THE MACHINE)
You can cancel a print job if you cancel before printing actually begins.
JOB STATUS

Scan to

Print Job

(1) Job Queue

Internet Fax

Fax Job

Sets / Progress

Status

Computer01

020 / 001

Printing

Computer02

020 / 000

Waiting

002 / 000
(3)

Waiting

Copy

002 / 000

Waiting

Copy

002 / 000

Waiting

Copy

002 / 000

Waiting

Copy

002 / 000

Waiting

Copy

002 / 000

Waiting

0312345678

Press the [JOB STATUS] key.

Select settings in the touch panel.

Spool
Job Queue
1

Complete

(2)
Detail
Priority
Stop/Delete

(4)

(1) Touch the [Print Job] tab.
(2) Change the print job status mode to [Spool] or
[Job Queue].
Touch this key to change modes. The selected mode
will be highlighted.

(3) Touch the key of the print job that you wish to
cancel.
(4) Touch the [Stop/Delete] key.

Delete the job?
Computer02

(5) Touch the [Yes] key.
No

Yes

(5)

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SELECTING PRINT SETTINGS
To use the print function of the machine, the settings in the printer driver properties window must be configured.
See "PRINTING" (page 46) for the procedure for opening the printer driver properties window and the basic
procedure for printing.

Windows
The procedure for selecting settings in the printer driver is explained below using "Fitting the print image to the
paper (Fit To Paper Size)" as an example.
The Fit To Paper Size function is used to automatically enlarge or reduce the print image to fit the selected paper
size. In this example, an A4 size image will be printed on A3 size paper.
The procedures for configuring printer driver settings vary by setting. For more information on each setting,
see "FREQUENTLY USED FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in
the Operation Guide.

Select print settings.
(1) Click the [Paper] tab.
(1)

(2) Select [A4].
Select the size of the print image.

(3) Select [Fit To Paper Size].
(2)

(4) Select [A3].
Select the size of paper that you want to
print on.

(3)

(5) Click the [OK] button.
(4)

(5)

This completes the settings. Start printing.

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Macintosh
The procedure for selecting printer driver settings is explained below using "Printing multiple images on one page
(N-Up Printing)" as an example.
This function reduces the size of each page to let you print multiple pages on one sheet of paper. The example of
printing two pages on one sheet of paper with borderlines is explained.
The procedures for configuring printer driver settings vary by setting. For more information on each setting,
see "FREQUENTLY USED FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in
the Operation Guide.

Select print settings.
(1) Select [Layout].

(1)

(2) Select [2].

(2)

(3) Select the order of the pages.
(3)

(4) Select the desired type of
borderline.

(4)

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CONVENIENT PRINTER FUNCTIONS
Printing on both sides of the paper (2-sided printing)
Use this function to print on both sides of
the paper. You can use 2-sided printing to
reduce the number of printed sheets when
you are printing a large number of pages
or when you wish to conserve paper.

12
34

1 3

Fitting the print image to the paper (Fit To Paper Size)
Use this function to enlarge or reduce the
print image to fit the paper size.
This is convenient for such purposes as
enlarging an A4 or letter size document to
A3 or ledger size paper to make it easier
to view, and to print when the same size of
paper as the print image is not loaded in
the machine.

Printing multiple images on one page
(N-Up Printing)
Use this function to print multiple pages on
a single sheet of paper by reducing the
size of the print images.
This is convenient when you wish to show
an overall view of multiple pages or
conserve paper.

12
34

Stapling printed pages (Staple)
Use this function to staple printed output.
(When a saddle stitch finisher or finisher is
installed.)

1 2
3 4

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Punching holes in output (Punch)
Use this function to punch holes in output.
(When a punch module and saddle stitch
finisher or finisher are installed.)

The machine also has these functions
For information on each of these functions, see "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in the
Operation Guide.
Convenient functions for creating pamphlets and posters
• Creating a pamphlet (Pamphlet/Pamphlet Staple)
• Increasing margin (Margin Shift)
• Creating a large poster (Poster Printing)
Functions to adjust the size and orientation of the image
• Rotating the image 180 degrees (Rotate 180 degrees)
• Enlarging/reducing the print image (Zoom / XY-Zoom)
• Adjusting line widths when printing (Line Width Settings)
• Reversing the image (Mirror Image)
Image adjustment function
• Adjusting the brightness and contrast of the image (Image Adjustment)
• Printing faint text or lines in black (Text To Black/Vector To Black)
Functions to combine text and images
• Adding a watermark to printed pages (Watermark)
• Printing an image over the print data (Image Stamp)
• Creating overlays for print data (Overlays)
Print functions for special purposes
• Printing specified pages on different paper (Different Paper)
• Adding inserts when printing on transparency film (Transparency Inserts)
• Printing a carbon copy (Carbon Copy)
• Printing text on tabs of tab paper (Tab Printing)
• Printing so that a specific page is the front page when using two-sided printing (Chapter Inserts)
• Printing with the output folded in half (Fold)
Convenient printer functions
• Using two machines to print a large print job (Tandem Print)
• Saving and using print files (Retention/Document Filing)

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Faxing
This section explains the basic procedures for using the fax function of the
machine. In addition, special modes that can be used with the fax function
are introduced.
The facsimile expansion kit is required to use the fax function.

X BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . .

X SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . .

X CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . .

X CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . .

X CHANGING THE RESOLUTION . . . . . . . . . . . . . . . .

X STORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . .

X FORWARDING RECEIVED FAXES (Fax Data
Forward). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

X CONVENIENT DIALLING METHODS . . . . . . . . . . . .

X SENDING THE SAME FAX TO MULTIPLE
DESTINATIONS
(Broadcast Transmission) . . . . . . . . . . . . . . . . . . . .

X SPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . .

X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . .

X CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . .

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BASE SCREEN OF FAX MODE
Touch the [IMAGE SEND] key in the touch panel to open the base screen of fax mode. If the fax screen does not
appear, touch the [Fax] tab.
Select fax settings in the base screen.

Ready to send.

(1)
(2)
(3)
(4)

(5)

Scan

Internet Fax

Address Book

Original

Fax
Scan:

Direct TX

Exposure

Auto

Sub Address

Resolution

Standard

Address Review

Special Modes

USB Mem. Scan
Auto

(8)
(9)

Resend

Speaker

PC Scan

Send:

Auto

(10)
(11)
(12)

File
Quick File

(6)
(7)

Preview

(1) Send mode tabs

(9) [Resend] key / [Next Address] key
The destinations of the most recent eight
transmissions by Scan to E-mail, fax and/or Internet
fax (including Direct SMTP addresses) are stored. To
select one of these destinations, touch the desired
destination. After a destination is selected, this key
changes to the [Next Address] key.

Use these tabs to change the mode of the image send
function. To switch to fax mode, touch the [Fax] tab.
(2) [Address Book] key
Touch this key to dial using a one-touch key or group
key. When the key is touched, the address book
screen appears.
(3) [Direct TX] key
Touch this key to send a fax by direct transmission.
When the [Direct TX] key is not highlighted, normal
transmission (memory TX mode) is selected.

(10) Image settings
Image settings (original size, exposure, resolution)
can be selected.
(11)

Touch this key to enter a sub-address and passcode
for F-code transmission.

The keys that appear here can be changed to show
settings or functions that you prefer.
(6) [Preview] key
Touch to check the image that will be sent in the
touch panel before transmission.
(7)

key
Touch this key to retrieve a destination using a search
number.*
* 4-digit number assigned to a destination when it is stored.

(8) [Speaker] key / [Pause] key / [Space] key
Touch this key to dial using the speaker.
When entering a fax number to be dialled, the key
changes to the [Pause] key. When entering a
sub-address, the key changes to the [Space] key.

key
This key appears when a special mode or 2-sided
scanning is selected. Touch the key to display the
selected special modes.

(4) [Sub Address] key

(5) Customized keys

(13)
(14)

Auto Reception
Fax Memory:100%

(12) [Special Modes] key
Touch this key to use a special mode.
(13)

key /

key

When "Hold Setting for Received Data Print" or
"Received Data Image Check Setting" is enabled in
the system settings (administrator), this will appear
when a fax is received.
: Only "Hold Setting for Received Data Print" is
enabled
: Only "Received Data Image Check Setting" is
enabled
: Both settings are enabled
(14) This shows the currently selected fax reception
mode and the amount of free memory remaining.

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SENDING A FAX
The basic procedure for sending faxes is explained below.
In fax mode, colour originals are sent as black and white images.

Transmission

Original

COPY

IMAGE SEND

DOCUMENT
FILING

Ready to send.
Scan
Address Book
Direct TX

Internet Fax
Original

Fax
Scan:

Exposure

Auto

Sub Address

Resolution

Standard

Address Review

Special Modes

Speaker

Resend

USB Mem. Scan

PC Scan

Auto

Send:

Transmission result

Touch the [IMAGE SEND] key.
The base screen of fax mode appears.
If the fax screen does not appear, touch the [Fax] tab.

Auto

File
Quick File

Preview

Auto Reception
Fax Memory:100%

The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Enter the fax number of the receiving fax
machine and press the [START] key.
Correct a mistake

Cancel scanning

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CHANGING THE SIZE OF A FAX
The size of the original and the transmission size can be specified before transmission.
This is convenient when faxing an original that is small and difficult to read.
The procedure for faxing both sides of an A4 original at A3 size is explained below.
The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Scan

Internet Fax

Address Book

USB Mem. Scan

Fax

Original

Scan:

Direct TX

Exposure

(1)

Auto

Sub Address

Resolution

Standard

Address Review

Special Modes

Auto

PC Scan
Auto

Send:

Select settings in the touch panel.
(1) Touch the [Original] key.

File
Quick File
Auto Reception
Fax Memory:100%

Preview

(2) Touch the [2-Sided Booklet] key.
OK

Fax/Original

Scan Size
Auto

100% Send Size
A4

This key is used to send a 2-sided original.

(3) Touch the [Send Size] key.

Auto

(3)
Image Orientation
2-Sided
Booklet

2-Sided
Tablet

(2)

Fax/Original

(5)

Auto

Manual
A5

(5) Touch the [OK] key.

Manual
B5R

AB
Inch

A5R

A4R

(4)

216x340

216x343

Fax/Original

(6)
Scan Size
Auto

141% Send Size
A4

Image Orientation
2-Sided
Booklet

2-Sided
Tablet

(4) Touch the desired send size key (example:
A3).

(6) Touch the [OK] key.

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Enter the fax number of the first destination.
Correct a mistake

Press the [START] key.
Cancel scanning

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CHANGING THE EXPOSURE
The exposure can be changed as appropriate for the darkness or lightness of the original.
The following example explains how to darken light colours in an original to make the image clearer.
The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Scan
Address Book

Internet Fax

USB Mem. Scan

Fax

Original

Auto

Scan:

Send:

PC Scan
Auto

Select settings in the touch panel.
(1) Touch the [Exposure] key.

Direct TX

Exposure

Auto

Sub Address

Resolution

(1)

Standard

Address Review

Special Modes

File
Quick File
Auto Reception
Fax Memory:100%

Preview

(2) Touch the [Manual] key.
OK

Fax/Exposure

(3) Touch the

(4)
Manual

(2)
1

key to darken the exposure.

5 levels are available for the exposure. Darken light
originals with the
key, and lighten dark originals
with the
key.

Auto

(4) Touch the [OK] key.

(3)

Enter the fax number of the receiving fax
machine and press the [START] key.
Correct a mistake

Cancel scanning

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CHANGING THE RESOLUTION
The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the
text, and the darkness of the image.
The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with
small text.
The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Scan
Address Book

Internet Fax
Original

Fax
Scan:

Direct TX

Exposure

Auto

Sub Address

Resolution

Standard

Address Review

Special Modes

USB Mem. Scan
Auto

Send:

PC Scan
Auto

Select settings in the touch panel.
(1) Touch the [Resolution] key.

(1)

File
Quick File

Preview

Auto Reception
Fax Memory:100%

(2) Touch the [Fine] key.
Fax/Resolution

The resolution increases (producing a clearer image) in
the following order: [Standard], [Fine], [Super Fine],
[Ultra Fine].

(4)
Standard

Fine

(2)
Super Fine
Ultra Fine

(3) Touch the [Half Tone] key.
Half Tone

Select [Half Tone] for a photo or illustration with
shading to further improve the image.
[Half Tone] cannot be selected when [Standard] is
selected.

(3)

(4) Touch the [OK] key.

Enter the fax number of the receiving fax
machine and press the [START] key.
Correct a mistake

Cancel scanning

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STORING A FAX NUMBER
You can store fax numbers in one-touch keys.
Stored fax numbers can be retrieved quickly and easily.
If you frequently send faxes to the same group of fax machines, the
numbers of those fax machines can be stored as a group (multiple fax
numbers can be stored in one key).

One-touch keys

Group key
A Corp.

Storing an individual key
SYSTEM
SETTINGS

System Settings

Admin Password

Total Count

Default Settings

List Print
(User)

Paper Tray
Settings

Address Control

Fax Data
Receive/Forward

Printer Condition
Settings

Document Filing
Control

(1)

USB-Device Check

Exit

Press the [SYSTEM SETTINGS] key.

Select settings in the touch panel.
(1) Touch the [Address Control] key.

System Settings
Address Control

Back

(2) Touch the [Address Book] key.

Address Book

(2)

Custom Index
Program
F-Code Memory Box

Back

Address Book
Add New

Sort Address

(3)

AAA AAA

BBB BBB

CCC CCC

DDD DDD

EEE EEE

FFF FFF

GGG GGG

HHH HHH

Index Switch

All

ABC
Sorting Order
Search Number

III III
Freq.

JJJ JJJ
ABCD

EFGH

IJKL

MNOP

QRSTU

VWXYZ

etc.

(3) Touch the [Add New] key.

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Select settings in the touch panel. (Continued)
System Settings
Cancel

Address Control

(4)

Address Type:

Fax

Search Number:

Address Name
(Required):

KKK KKK

Initial (Optional):

(4) Select [Fax] from the "Address Type" select
box.
(5) Touch the "Address Name" text box.

(1-999)

A text entry screen appears. Enter the name of the
destination.

(5)
(6)

Key Name:
Custom Index:

(7)

User 1

(6) Touch the "Initial" text box.
A text entry screen appears. Enter search characters
for the destination.

System Settings
Address Control

Cancel

(9)

0123456789

Transmission Mode:
Transmission Speed:

33.6 kbps

(8)

(7) Touch the scroll bar to move the screen.
(8) Touch the "Fax Number" text box.
A text entry screen appears. Enter the fax number that
you wish to store.

Transmission Mode: None

(9) Touch the [OK] key.

The items in the above step must be entered. For details on items entered, see "7. SYSTEM SETTINGS" in the
Operation Guide.
When sending the same document or image to multiple destinations, it is convenient to store a destination group.
For details on storing groups, see "7. SYSTEM SETTINGS" in the Operation Guide.

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FORWARDING RECEIVED FAXES
(Fax Data Forward)
When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to
another fax machine.
To use this function, the fax number of the destination machine must be stored in "Set the Telephone Number for
Data Forwarding" in the system settings (administrator).
SYSTEM
SETTINGS

System Settings

Admin Password

Total Count

Default Settings

List Print
(User)

Paper Tray
Settings

Address Control

Fax Data
Receive/Forward

Printer Condition
Settings

Document Filing
Control

USB-Device Check

Exit

Press the [SYSTEM SETTINGS] key.

Select settings in the touch panel.
(1) Touch the [Fax Data Receive/Forward] key.

(1)

(2) Touch the [Fax Settings] key.

System Settings
Fax Data Receive/Forward

Fax Settings

Back

(2)

I-Fax Settings

System Settings
Cancel

Fax Settings
Receive Setting:

(3) Touch the [Execute] key in "Forward Received
Data".

Auto Reception

Multiple Set Print
Staple
Forward Received Data:

Execute

(3)

(4) Touch the [OK] key.
Transfer the received data to another device?

Cancel

(4)

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CONVENIENT DIALLING METHODS
Easy to use one-touch keys and the resend function can be used to prevent dialling errors and save time.

One-touch keys
A fax number stored in a one-touch key can be retrieved by a simple touch of the key.
A one-touch key for a group can be selected to automatically transmit to each of the destinations stored in the
group.
Scan

Internet Fax

Address Book

Original

USB Mem. Scan

Fax

Auto

Scan:

Direct TX

(1)

Exposure

Auto

Sub Address

Resolution

Standard

Address Review

Special Modes

Send:

PC Scan

(1) Touch the [Address Book] key.

Auto

File
Quick File
Auto Reception
Fax Memory:100%

Preview

Condition
Settings
Address Review

(2) Touch the key of the desired destination.

(3)

AAA AAA

BBB BBB

CCC CCC

DDD DDD

(2)

Address Entry

EEE EEE

Global
Address Search

GGG GGG

HHH HHH

Sub Address

III III

JJJ JJJ

Sort Address

Preview

Freq.

ABCD

FFF FFF

EFGH

IJKL

MNOP

To change the number of one-touch keys displayed in
the screen, touch the 5 10 15 key. Select 5, 10, or
15 keys.

(3) Touch the [To] key.
QRSTU

VWXYZ

etc.

Auto Reception
Fax Memory:100%

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Resending
The [Resend] key can be touched to transmit to one of the eight most recent destinations used for transmission.
Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.
Ready to send.
Scan

Resend

Speaker

Internet Fax

Address Book

Fax

Original

Scan:

Exposure

Auto

Sub Address

Resolution

Standard

Address Review

Special Modes

Direct TX

USB Mem. Scan
A4

Auto

Send:

(1) Touch the [Resend] key.

(1)

PC Scan
Auto

File
Quick File
Auto Reception
Fax Memory:100%

Preview

Cancel

Resend

No.01

AAA AAA

No.02

BBB BBB

No.03
No.05

CCC CCC

No.04

DDD DDD

EEE EEE

No.06

No.07

FFF FFF

GGG GGG

No.08

HHH HHH

(2)

(2) Touch the key of the desired destination.
The destinations that appear also include Scan to
E-mail and Internet fax destinations.

Speed dialling
When you store an individual key or a group key, a 4-digit search number is assigned to the key.
You can select a destination using the
key and the 4-digit search number.
To check a search number, print the appropriate list in the sending address list menu in the system settings.
Ready to send.
Scan
Address Book

Internet Fax

Fax

Original

Scan:

Exposure

Auto

Sub Address

Resolution

Standard

Address Review

Special Modes

Direct TX

Resend

Speaker
USB Mem. Scan
Auto

Send:

(1) Touch the

key.

PC Scan
Auto

File
Quick File
Auto Reception
Fax Memory:100%

Preview

(1)
Enter search number.(0001-1000)
Scan
Address Book

Internet Fax
(2)

Fax

Original

Scan:

Exposure

Auto

Sub Address

Resolution

Standard

Address Review

Special Modes

Direct TX

USB Mem. Scan
Auto

File
Quick File

Preview

Auto Reception
Fax Memory:100%

Send:

PC Scan
Auto

(2) Enter the 4-digit search number with the
numeric keys.

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Dialling using the speaker
When the speaker is used to dial, fax transmission is started after the number is dialled and the connection is
established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak.
Telephone mode.
Scan
Address Book
Speaker Volume

Address Review

Internet Fax
Original

Fax
Scan:

Exposure

Auto

Resolution

Standard

Speaker

Resend

USB Mem. Scan

PC Scan

Auto

Send:

Auto

Special Modes

File

Touch the [Speaker] key.
You will hear the dial tone through the machine's speaker.
Dial the fax number of the destination with the numeric keys
or with the [Address Book] key.
When the connection is established, press the [START] key
to send the fax.

Quick File

Fax Memory:100%

Fax Manual
Reception

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SENDING THE SAME FAX TO MULTIPLE
DESTINATIONS (Broadcast Transmission)
The same document/image can be sent to multiple fax mode, scan
mode, and Internet fax mode destinations in a single operation. If you
frequently send documents/images to the same group of destinations,
it is recommended that you store those destinations as a group in a
one-touch key.
The following procedure explains how to enter a fax number with the
numeric keys and then select a destination that is stored in a
one-touch key.

The side to be scanned must be face up!

Transmission

Original

Broadcast

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Enter the fax number of the first destination.
Correct a mistake

Scan

Internet Fax

Address Book

(1)

Original

Auto

Exposure

Auto

Sub Address

Resolution

Standard

Address Review

Special Modes

Direct TX

USB Mem. Scan

Fax
Scan:

Send:

PC Scan

Select settings in the touch panel.

Auto

(1) Touch the [Address Book] key.

File
Quick File
Auto Reception
Fax Memory:100%

Preview

Condition
Settings
Address Review

(3)
AAA AAA

BBB BBB

CCC CCC

DDD DDD

Address Entry

(4)

EEE EEE

Global
Address Search

GGG GGG

HHH HHH

Sub Address

III III

JJJ JJJ

Sort Address

Preview

Freq.

(2)

ABCD

FFF FFF

EFGH

IJKL

MNOP

Auto Reception
Fax Memory:100%

QRSTU

VWXYZ

etc.

(2) Touch the one-touch key in which the desired
destination is stored.
To change the number of one-touch keys displayed in
the screen, touch the 5 10 15 key. Select 5, 10, or
15 keys.

(3) Touch the [To] key.
(4) Touch the [Address Review] key.

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Select settings in the touch panel. (Continued)
(5) Check the destinations and then touch the
[OK] key.

Address Review

(5)
001 0123456789

To delete a destination, touch the key of the destination
that you wish to delete. A message will appear to
confirm the deletion. Touch the [Yes] key.

002 CCC CCC
1
1

Press the [START] key.
Cancel scanning

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SPECIAL FAX MODES
The special modes can be used for a variety of special-purpose fax transmission jobs.
The following pages show the types of fax transmissions that can be performed. (The procedures for using each
special mode are not explained.)
Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The
basic procedure for selecting a special mode is explained on the next page using "Erase" as an example.
For the procedures for using the special modes, see "SPECIAL MODES" in "4. FACSIMILE" in the
Operation Guide.

Special modes
Scan

Internet Fax

Address Book

Original

Fax
Scan:

Direct TX

Exposure

Auto

Sub Address

Resolution

Standard

Address Review

Special Modes

USB Mem. Scan
A4

Auto

Send:

PC Scan
Auto

File
Quick File
Auto Reception
Fax Memory:100%

Preview

1st screen

2nd screen
OK

Fax/Special Modes

Program

Erase

Dual Page
Scan

Fax/Special Modes

Verif.
Stamp

Transaction
Report

1
Timer
Job
Build
Original
Count

2in1
Mixed Size
Original

File

Card Shot

2
Own Name
Select

Memory Box

Polling

Slow Scan
Mode

Quick File

When a special mode key encircled by
is touched, the key is highlighted and the setting is completed.
When any other special mode key is touched, a screen appears to let you select settings for that mode.
The keys that appear will vary depending on what peripheral devices are installed.

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SELECTING A SPECIAL MODE
The procedure for selecting a special mode for fax is explained below.
The settings that must be selected vary for each special mode, however, the general procedure is the same. The
procedure for erasing shadows at the edges of the image when sending a fax is explained below as an example.
The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Scan

Internet Fax

Address Book

Original

Fax
Scan:

Exposure

Auto

Sub Address

Resolution

Standard

Address Review

Special Modes

File

(1)

Direct TX

USB Mem. Scan
Auto

PC Scan
Auto

Send:

Select settings in the touch panel.
(1) Touch the [Special Modes] key.

Quick File
Auto Reception
Fax Memory:100%

Preview

Program

Timer
Job
Build
Original
Count

Erase

(2)
2in1
Mixed Size
Original

File

The erase settings will be configured to erase a width
of 15 mm around the edges of the original.

Dual Page
Scan
1
2

Card Shot
Slow Scan
Mode

Quick File

Cancel

Centre
Erase

(3) Set the erasure width to 15 mm with the
keys.

Fax/Special Modes
Erase

Edge
Erase

(2) Touch the [Erase] key.

Fax/Special Modes

Edge+Centre
Erase

(4)
OK

The erase area is set to "Edge Erase" by default.
To select "Centre Erase", "Edge+Centre Erase", or
"Side Erase", touch the appropriate key.

Edge

(0~20)
mm

(4) Touch the [OK] key.

Side Erase

(3)

Enter the fax number of the receiving fax
machine and press the [START] key.
Cancel scanning

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CONVENIENT FAX FUNCTIONS
Erasing peripheral shadows (Erase)
Use this function to erase peripheral
shadows that occur when faxing books
and other thick originals.
Without erase
Transmission

Transmission

With erase

Sending the left and right pages of a bound
document as two separate pages (Dual Page Scan)
Use this function to send the left and right
pages of a pamphlet or other bound
document as two separate pages.
Transmission

Sending two original pages as a single page (2in1)
Use this function to reduce two original
pages to half their size and send them as
a single page.

12
34

Transmission

1 234

Sending the front and reverse sides of a card as a
single page (Card Shot)
Use this function to send the front and
reverse sides of a card as a single page in
a single transmission.

Front

Transmission

Back

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Sending a large number of pages as a single
transmission job (Job Build)
A stack of originals higher than the
indicator line on the automatic document
feeder cannot be fed through the feeder.
The job build function lets you divide the
stack of originals into sets, feed each set,
and send the sets as a single
transmission.

Transmission

Sending a fax directly from a computer (PC-Fax)
A document on a computer can be sent
via the machine as a fax. Select the
PC-Fax driver as the printer driver on your
computer and then select the Print
command in the software application.
Image data for transmission will be
created and sent as a fax.
This function can only be used on a
Windows computer.

Transmission

For more information, see the Help file for the PC-Fax driver.

The machine also has these functions
• Forwarding a received fax to a network address (Inbound Routing Settings)

☞ Operation Guide "FAX RECEPTION" in "4. FACSIMILE"

• Sending a fax at a specified time (Timer)
• Storing fax operations (Program)
• Changing the print settings for the transaction report (Transaction Report)
• Temporarily changing the sender information (Own Name Select)
• Transmitting originals of different sizes (Mixed Size Original)
• Faxing thin originals (Slow Scan Mode)
• Checking the number of scanned original sheets before transmission (Original Count)
• Calling a fax machine and initiating fax reception (Polling)
• Sending a fax when another machine polls your machine (Polling Memory)
• Stamping scanned originals (Verification Stamp)

☞ Operation Guide "SPECIAL MODES" in "4. FACSIMILE"

• Performing F-code communication

☞ Operation Guide "PERFORMING F-CODE COMMUNICATION" in "4. FACSIMILE"

• Connecting and using an existing phone (Extension Phone Connection)

☞ Operation Guide "USING AN EXTENSION PHONE" in "4. FACSIMILE"

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Scanning
This section explains the uses of the network scanner function and the
basic procedure for using scan mode. In addition, special modes that can
be used with the network scanner function are introduced.
The Internet fax expansion kit is required to use the Internet fax function.

X NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . 78
X BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . 79
X SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . 80
X CHANGING THE EXPOSURE AND ORIGINAL IMAGE
TYPE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

X CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . 82
X CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . 83
X STORING A DESTINATION. . . . . . . . . . . . . . . . . . . . . . 84
X CONVENIENT TRANSMISSION METHODS. . . . . . . . . 86
X SENDING THE SAME IMAGE TO MULTIPLE
DESTINATIONS (Broadcast Transmission) . . . . . . . . 88

X SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . 89
X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 90
X CONVENIENT SCANNER FUNCTIONS . . . . . . . . . . . . 91

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NETWORK SCANNER FUNCTION
The network scanner function of the machine can be used to transmit scanned images by a variety of methods.
The network scanner function has the following modes.

USB memory mode

Scan modes

Use this mode to save an
image to USB memory
To send an image to
an e-mail address, use

Scan to E-mail

Internet fax mode
To upload an image to an FTP server, use

Scan to FTP

Scan the original,
and then...

Use this mode to send a fax via
the Internet

The machine supports Direct SMTP.

To send an image to a
shared folder on your
computer, use

Scan to Network Folder

To process an image in a
specific application, use

PC scan mode
Use this mode to scan a
photo while making
corrections on your computer

A TWAIN-compliant software
application can be used.

Scan to Desktop

Data entry mode
Use this mode for an applicationlinked document solution

• Modes that can be used will vary depending on your model and the expansion kits that are installed.
• The explanations in this manual are centred on the Scan to E-mail function of scan mode.

☞ Operation Guide "5. SCANNER / INTERNET FAX"

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BASE SCREEN OF SCAN MODE
Touch the [IMAGE SEND] key in the touch panel to open the base screen of scan mode. If the scan screen does
not appear, touch the [Scan] tab.
Select various scan settings in the base screen.

Ready to send.

Resend

(1)
(2)

Address Book

(3)

Address Entry

Exposure

(4)

Send Settings

Resolution

200X200dpi

Address Review

File Format

PDF

File

Colour Mode

Mono2

Quick File

Special Modes

(5)
(6)

Scan

Internet Fax
Original

Fax
Scan:

USB Mem. Scan
Auto

(8)

PC Scan

Send:

Auto

(9)

(10)
(11)

Preview

(7)
(1) Send mode tabs

(7)

Touch this key to specify a destination using a search
number*.
* 4-digit number assigned to a destination when it is
stored.

Use these keys to change the mode of the image
send function. To switch to scan mode, touch the
[Scan] tab.
(2) [Address Book] key
Touch this key to use a one-touch key or a group key.
When the key is touched, the address book screen
appears.

(8) [Resend] key / [Next Address] key
The destinations of the most recent eight
transmissions by Scan to E-mail, fax and/or Internet
fax (including Direct SMTP addresses) are stored. To
select one of these destinations, touch the desired
destination. After a destination is selected, this key
changes to the [Next Address] key.

(3) [Address Entry] key
Touch this key to manually enter a destination
address instead of using a one-touch key.
(4) [Send Settings] key

(9) Image settings

Touch this key to select or enter the subject, file
name, sender name, or message text, which have
been previously stored in the Web page.
(5) Customized keys
The keys that appear here can be changed to show
settings or functions that you prefer.
(6) [Preview] key
Touch to check the image that will be sent in the
touch panel before transmission.

key

Image settings (original size, exposure, resolution, file
format, and colour mode) can be selected.
(10)

key
This key appears when a special mode or 2-sided
scanning is selected. Touch the key to display the
selected special modes.

(11) [Special Modes] key
Touch this key to use a special mode.

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SCANNING AN ORIGINAL
The basic operation for scanning is explained below.
This section explains how to send a scanned file by e-mail.
In scan mode, originals can be scanned in full colour or greyscale.
Scan
transmission

Original

COPY

Scan

DOCUMENT
FILING

IMAGE SEND

Ready to send.

(1)

Internet Fax

Scanned image

Select settings in the touch panel.

Resend
Fax

USB Mem. Scan

Address Book

(2)

Original

Address Entry

Exposure

Send Settings

Resolution

200X200dpi

Address Review

File Format

PDF

File

Colour Mode

Mono2

Quick File

Special Modes

Auto

Scan:

Send:

(1) Touch the [IMAGE SEND] key.

PC Scan

(2) Touch the [Scan] tab.

Auto

The base screen of scan mode appears.

Preview

The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Scan
Address Book

Internet Fax
Original

Fax

USB Mem. Scan
Auto

Scan:

Send:

PC Scan
Auto

Select settings in the touch panel.
(1) Touch the [Address Entry] key.

Address Entry

Exposure

Send Settings

(1)

Resolution

200X200dpi

Address Review

File Format

PDF

File

Colour Mode

Mono2

Quick File

Special Modes

Auto

Preview

(2) Touch the [E-mail] key.
Select the destination type.

E-mail

Network Folder

(2)

(3) Touch the [To] key.
A text entry screen will appear. Enter the e-mail
address of the recipient and touch the [OK] key.

Select addressee type.

(3)

Press the [START] key.

Cancel scanning

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CHANGING THE EXPOSURE AND
ORIGINAL IMAGE TYPE
Exposure and original image type settings can be selected as appropriate for the original.
The procedure for darkening the exposure and setting the original image type to "Text/Prtd. Photo" is explained
below.
The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Scan

Internet Fax

Address Book

Fax

Original

Scan:

Address Entry

Exposure

Send Settings

Resolution

(1)

200X200dpi

Address Review

File Format

PDF

File

Colour Mode

Mono2

Quick File

Special Modes

USB Mem. Scan
Auto

PC Scan
Auto

Send:

Select settings in the touch panel.
(1) Touch the [Exposure] key.

Auto

Preview

(2) Read the displayed message and touch the
[OK] key.

When Fax/I-Fax address is included,
exposure setting shared among Fax/
I-Fax/ Scanner mode is selected.

(2)

(5)

Auto

Text

(4) Darken light colours with the

(4)

Printed
Photo

Text/
Prtd.Photo

(3)
Photo

key.

5 levels are available for the exposure. Darken light
originals with the
key, and lighten dark originals
with the
key.

Original Image Type

Manual

(3) Touch the [Text/Prtd. Photo] key.

Scan/Exposure

Text/Photo
Map

(5) Touch the [OK] key.
Moiré Reduction

Select the destination and then press the
[START] key.
Cancel scanning

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CHANGING THE RESOLUTION
You can select the resolution as appropriate for the original type.
This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default
resolution.
The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Scan
Address Book

Internet Fax
Original

Fax
Scan:

Address Entry

Exposure

Send Settings

Resolution

200X200dpi

Address Review

File Format

(1)

PDF

File

Colour Mode

Mono2

Quick File

Special Modes

USB Mem. Scan
Auto

Send:

PC Scan
Auto

Select settings in the touch panel.
(1) Touch the [Resolution] key.

Auto

Preview

(2) Touch the [300X300dpi] key.

Scan/Resolution

(3)

(3) Touch the [OK] key.

100X100dpi
200X200dpi
300X300dpi

(2)

400X400dpi
600X600dpi

Select the destination and then press the
[START] key.
Cancel scanning

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CHANGING THE FILE FORMAT
The file format (file type and compression method) for sending a scanned image is specified when the destination
is stored in a one-touch key; however, you can change the format at the time of transmission.
The procedure for sending a scanned image in TIFF format is explained below.
The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Scan

Internet Fax

Address Book

Fax

USB Mem. Scan
Auto

Scan:

Original

Send:

PC Scan

(1) Touch the [File Format] key.

Address Entry

Exposure

Send Settings

Resolution

200X200dpi

Address Review

File Format

PDF

File

Colour Mode

Quick File

Special Modes

Auto

(1)

Select settings in the touch panel.

Auto

Mono2

Preview

(2) Read the displayed message and touch the
[OK] key.

Select a file format to apply it to
all scan destinations.

(2)

(3) Change the mode to Colour/Greyscale mode.
OK

Scan/File Format
File Type
PDF

Compression Mode
Encry.

TIFF

None
MH (G3)
B/W

XPS
XPS

MMR (G4)

Colour/Grey

(3)
Programmed
Specified Pages per File

(1-99)

(4) Touch the [TIFF] key.
(5) Touch the [High] key.
OK

Scan/File Format
File Type
PDF
TIFF
XPS
(4)

Compression Ratio
Encry.
High
U-Fine

JPEG

This sets the compression to high.
A higher compression ratio creates a smaller file size.

(6)

Low

(6) Touch the [OK] key.

Medium
B/W
High

Colour/Grey

(5)

Programmed
Specified Pages per File

(1-99)

Select the destination and press the [START]
key.
If the file type is set to [Encrypt PDF], you will be prompted to
enter a password when you start transmission.
Cancel scanning

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STORING A DESTINATION
The procedure for storing e-mail addresses in one-touch keys for Scan to E-mail is explained below.
Stored e-mail addresses can be retrieved quickly and easily.
If you frequently send images to the same group of destinations, those destinations can be stored as a group.
To store destinations for the other modes of the network scanner function, see "STORING DESTINATION
ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" in "5. SCANNER / INTERNET FAX" in the
Operation Guide.

Storing an individual key
SYSTEM
SETTINGS

System Settings

Admin Password

Total Count

Default Settings

List Print
(User)

Paper Tray
Settings

Address Control

Fax Data
Receive/Forward

Printer Condition
Settings

Document Filing
Control

(1)

USB-Device Check

Exit

Press the [SYSTEM SETTINGS] key.

Select settings in the touch panel.
(1) Touch the [Address Control] key.

(2) Touch the [Address Book] key.

System Settings
Address Control

Back

Address Book

(2)

Custom Index
Program
F-Code Memory Box

Add New

(3)
Index Switch

(3) Touch the [Add New] key.

Back

Address Book
Sort Address

All

AAA AAA

BBB BBB

CCC CCC

DDD DDD

EEE EEE

FFF FFF

GGG GGG

HHH HHH

ABC
Sorting Order
Search Number

III III

JJJ JJJ

Freq.

ABCD

EFGH

IJKL

MNOP

QRSTU

VWXYZ

etc.

System Settings
Cancel

Address Control
Address Type:

E-mail

Search Number:

Address Name
(Required):

KKK KKK

Initial (Optional):

(4)

(4) Select [E-mail] from the "Address Type" select
box.
(5) Touch the "Address Name" text box.

(1-999)

Key Name:
Custom Index:

(5)

A text entry screen appears. Enter the name of the
destination.

(6)

User 1

(7)

(6) Touch the "Initial" text box.
A text entry screen appears. Enter search characters
for the destination.

(7) Touch the scroll bar to move the screen.

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Select settings in the touch panel. (Continued)
System Settings
Address Control

Cancel

(9)
E-mail Address
(Required):

AAA@xx.xxx.com

(8)
File Format:

File Type:
Black & White:

PDF
Compression Mode MMR(G4)

(8) Touch the "E-mail Address" text box.
A text entry screen appears. Enter the E-mail address
that you want to store.

(9) Touch the [OK] key.

Medium
Colour/Greyscale: Compression Ratio

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CONVENIENT TRANSMISSION METHODS
One-touch sending, resending, and other convenient transmission functions that make it easy to send an image
are available.

One-touch key
A destination stored in a one-touch key can be retrieved by a simple touch of the key.
Scan

Internet Fax

Address Book

(1)

Address Entry

Fax

Original

Auto

Scan:

Exposure

USB Mem. Scan
A4

Send:

PC Scan

(1) Touch the [Address Book] key.

Auto

Send Settings

Resolution

200X200dpi

Address Review

File Format

PDF

File

Colour Mode

Mono2

Quick File

Special Modes

Preview

Condition
Settings
Address Review

AAA AAA
CCC CCC

(2) Touch the key in which the desired destination
is stored.

(3)Cc

BBB BBB
DDD DDD

Address Entry

EEE EEE

FFF FFF

Global
Address Search

GGG GGG

HHH HHH

III III

JJJ JJJ

Sort Address

Preview

Freq.

1
2

(2)

ABCD

EFGH

IJKL

Auto Reception
Fax Memory:100%

To change the number of one-touch keys displayed in
the screen, touch the 5 10 15 key. Select 5, 10, or
15 keys.

(3) Touch the [To] key.
MNOP

QRSTU VWXYZ

etc.

If an e-mail address is stored in the one-touch key,
select [To] or [Cc] to specify the type of recipient after
selecting the key.

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Resending
The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations.
Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.
Ready to send.

Resend

Internet Fax

Scan
Address Book

Original

Address Entry

Exposure

Fax
Scan:

USB Mem. Scan
Auto

Send:

(1) Touch the [Resend] key.

(1)

PC Scan
Auto

Auto

Send Settings

Resolution

200X200dpi

Address Review

File Format

PDF

File

Colour Mode

Mono2

Quick File

Special Modes

Preview

Cancel

Resend

No.01

AAA AAA

No.02

BBB BBB

No.03

CCC CCC

No.04

DDD DDD

No.05

EEE EEE

No.06

FFF FFF

No.07

GGG GGG

No.08

HHH HHH

(2)

(2) Touch the key in which the desired destination
is stored.
The destinations that appear also include fax and
Internet fax destinations.

Search number sending
When you store an individual key or a group key, a 4-digit search number is assigned to the key.
You can select a destination using the
key and the 4-digit search number.
To check a search number, print the appropriate list in the sending address list menu in the system settings.
Scan

Internet Fax

Address Book

Original

Address Entry

Exposure

Fax
Scan:

Auto

Send:

PC Scan

Send Settings

Resolution

200X200dpi

File Format

PDF

File

Colour Mode

Mono2

Quick File

Special Modes

key.

Auto

(1)

Enter search number.(0001-1000)
Scan

(1) Touch the

Auto

Address Review

Preview

USB Mem. Scan

Internet Fax
(2)

Address Book

Original

Address Entry

Exposure

Fax
Scan:

USB Mem. Scan
Auto

Send:

PC Scan
Auto

(2) Enter the 4-digit search number with the
numeric keys.

Auto

Send Settings

Resolution

200X200dpi

Address Review

File Format

PDF

File

Colour Mode

Mono2

Quick File

Special Modes

Preview

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SENDING THE SAME IMAGE TO MULTIPLE
DESTINATIONS (Broadcast Transmission)
The same image can be sent to multiple scan mode, Internet fax mode, and fax mode destinations in a single
operation. If you frequently send images to the same group of destinations, it is recommended that you store
those destinations as a group in a one-touch key.
The procedure for selecting multiple destinations stored in one-touch keys and sending an image to those
destinations is explained below.
The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Scan

Internet Fax

Address Book

Fax

Original

USB Mem. Scan
Auto

Scan:

Address Entry

(1)

Exposure

Send Settings

Resolution

200X200dpi

Address Review

File Format

PDF

File

Colour Mode

Mono2

Quick File

Special Modes

Send:

PC Scan

Select settings in the touch panel.

Auto

(1) Touch the [Address Book] key.

Auto

Preview

Condition
Settings
Address Review

AAA AAA

BBB BBB

CCC CCC

DDD DDD

To change the number of one-touch keys displayed in
the screen, touch the 5 10 15 key. Select 5, 10, or
15 keys.

Address Entry

(5)

EEE EEE

Global
Address Search

GGG GGG

FFF FFF

(2)

HHH HHH

III III
Sort Address

(2) Touch the one-touch key in which the desired
destination is stored.

(4) Cc

Freq.

JJJ JJJ
ABCD

EFGH

IJKL

(3)
MNOP

(3) Touch the one-touch keys of the additional
destinations to which you want to send the
image.

QRSTU VWXYZ etc.

Auto Reception
Fax Memory:100%

Preview

(4) Touch the [To] key.
OK

Address Review

(6)
001 EEE EEE

(5) Touch the [Address Review] key.

002 HHH HHH

(6) Check the destinations and then touch the
[OK] key.

1
1

To delete a destination, touch the key of the destination
that you wish to delete. A message will appear to
confirm the deletion. Touch the [Yes] key.

Press the [START] key.
If fax or Internet fax destinations are included in the
broadcast transmission, scanning will take place in [Mono2].
Cancel scanning

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SPECIAL SCAN MODES
The special modes can be used for a variety of special-purpose scan send jobs.
The following pages show the types of scan send jobs that can be performed. (The procedures for using each
special mode are not explained.)
Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The
basic procedure for selecting a special mode is explained on the next page using "Suppress Background" as an
example.
For the procedures for using the special modes, see "SPECIAL MODES" in "5. SCANNER / INTERNET
FAX" in the Operation Guide.

Scan

Internet Fax

Address Book

Fax

Original

Scan:

Address Entry

Exposure

Send Settings

Resolution

200X200dpi

Address Review

File Format

PDF

File

Colour Mode

Mono2

Quick File

Special Modes

USB Mem. Scan
Auto

Send:

PC Scan
Auto

Auto

To use a special mode, open the special modes
menu and touch the key of mode that you wish to
use. The menu varies depending on whether scan
mode, Internet fax mode, or USB memory mode is
selected.
Touch the [Special Modes] key in the base screen to
open the special modes menu.

Preview

Scan mode
1st screen

2nd screen
OK

Scan/Special Modes

Program

Erase

Timer

Suppress
Background

Job
Build
Original
Count

Mixed Size
Original

File

Verif.
Stamp

Dual Page
Scan

Card Shot

Scan/Special Modes

Slow Scan
Mode

Quick File

When a special mode key encircled by
is touched, the key is highlighted and the setting is completed.
When any other special mode key is touched, a screen appears to let you select settings for that mode.
The keys that appear will vary depending on what peripheral devices are installed.

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SELECTING A SPECIAL MODE
The procedure for selecting a special mode for the scanner function is explained below.
The settings that must be selected vary for each special mode, however, the general procedure is the same. The
procedure for selecting "Whitening faint colours in the image (Suppress Background)" is explained here as an example.
The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Scan

Internet Fax

Address Book

Fax

Original

Scan:

Address Entry

Exposure

Send Settings

Resolution

200X200dpi

Address Review

File Format

PDF

File

Colour Mode

Mono2

Quick File

Special Modes

Preview

(1)

USB Mem. Scan
Auto

Send:

PC Scan
Auto

Select settings in the touch panel.
(1) Touch the [Special Modes] key.

Auto

(2) Touch the [Suppress Background] key.
OK

Scan/Special Modes

Program

Erase

Timer

Suppress
Background

Read the message that appears and then touch the
[OK] key.

Dual Page
Scan
1
Card Shot

(2) Size
Mixed

Job
Build

Original

Original
Count

File

Slow Scan
Mode

Quick File

(3) Set the darkness of the background that will
remain with the [-] [+] keys.

Scan/Special Modes
Cancel

Suppress Background

OK
(4)

Light areas of the original may be suppressed as background.

3 levels are available. Touch the [-] key for a lighter
background. Touch the [+] key for a darker
background.
Here "1" is set for the lightest background.

(3)

(4) Touch the [OK] key.

Select the destination and press the [START]
key.
This function cannot be used when the colour mode is set to
[Mono2].
Cancel scanning

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CONVENIENT SCANNER FUNCTIONS
Erasing peripheral shadows on the image (Erase)
Use this function to erase peripheral
shadows that occur when scanning books
and other thick originals.
Scan

Without erase

Scan
With erase

Scanning an original as two separate pages
(Dual Page Scan)
Use this function to scan the left and right
pages of an open pamphlet or other
bound document as separate pages.
Scan

Whitening faint colours in the image
(Suppress Background)
Use this function to suppress light
background areas in the scanned image.
This is convenient for scanning an original
that is printed on coloured paper.
This function does not operate when the
original is scanned in Mono2.

Scan

Scanning both sides of a card onto a single page
(Card Shot)
Use this function to scan the front and
back of a card as a single image.

Front

Scan

Back

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Scanning many originals at once (Job Build)
A stack of originals higher than the
indicator line on the automatic document
feeder cannot be fed through the feeder.
The job build function lets you divide the
stack of originals into sets, feed each set,
and send the sets as a single
transmission.

Scan

Sending two pages as a single page (2in1)
Use this function to reduce two original
pages to half their size and send them as
a single page.
This is a special function in Internet fax
mode.

12
34

Scan

1 234

The machine also has these functions
For detailed information on each of these functions, see "SPECIAL MODES" and "INTERNET FAX RECEPTION
FUNCTIONS" in "5. SCANNER / INTERNET FAX" in the Operation Guide.
• Sending an image at a specified time (Timer Transmission)
• Storing scan operations (Program)
• Scanning thin originals (Slow Scan Mode)
• Scanning originals of different sizes (Mixed Size Original)
• Checking the number of scanned original sheets before transmission (Original Count)
• Stamping scanned originals (Verification Stamp)
• Changing the print settings for the transaction report (Transaction Report)
• Forwarding a received Internet fax to a network address (Inbound Routing Settings)

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Document filing
The document filing function is used to store the document or print image
on the hard drive when performing a copy, print, or other job. A stored file
can be called up and used whenever needed.
This section introduces several of the document filing functions.

X DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
X QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . 96
X APPENDING INFORMATION WHEN STORING A
FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

X SAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . . 99
X PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . 100

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DOCUMENT FILING
The document filing function allows you to save the document image of a copy or image send job, or the data of a
print job, as a file on the machine's hard drive.
The stored file can be retrieved and printed or transmitted as needed.

Uses of the document filing function
Copy

Fax

Scan

Files that you want to store for later use

Store quickly
and easily

Store and manage

Quick File

File

Scan to HDD

Using Quick File, you can easily
copy or send a document and
store the document data on the
hard drive at the same time.

When File is used, a user name
and file name can be appended
to the stored file. You can also
select which folder the file is
stored in, for easy file
management.

Use Scan to HDD to store a
document on the hard drive
without performing printing or
transmission. Like File, a user
name, file name, and folder can
be specified.

Quick File Folder
Files saved with Quick File are
stored in this folder.

Main Folder / Custom Folder
If a folder is not specified when a file is saved with File or Scan to HDD,
the file is stored in the main folder. In addition to the main folder, files
can be saved in custom folders. Custom folders are created in the
system settings.

Stored files can be printed or transmitted whenever needed.
A file that has been stored using the printer driver cannot be transmitted.

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The document filing function is convenient in these
situations
In this situation...
You prepared copies of a many-page
handout for a meeting, but the number of
participants suddenly increases and you
need to quickly prepare more copies of the
handout.

Special Modes
2-Sided Copy
Plain
A4

Exposure

1.
2.
3.
4.

Auto

A4
A4R
B4
A3

Output
File
Quick File

Copy Ratio

Original

Paper Select

100%

Auto

Auto
A4
Plain

Document filing is convenient

Preview

It takes time to scan all of the pages of the
handout. And the copy settings must be
selected again. In this situation, there is no
need to panic. Simply print the file that you
stored using document filing. There is no
need to scan the originals or select the
copy settings again.

In this situation...
Forms for daily or weekly reports
are kept in the office, but they are
often used up and you have to
print more using the original file.
File Retrieve
File
Information

Scan to HDD
Original
Exposure
Resolution
Colour Mode

Document filing is
convenient

HDD Status
Scan:

Ex Data Access
Auto

Store:

Auto

Auto
600X600dpi
Mono2

Special Modes

Preview

If you store the forms for daily or
weekly reports together in a folder,
users can obtain a form using the
Web page or the operation panel
of the machine.

Features that make the document filing function even more convenient
When user authentication is enabled, "My Folder" can be specified in the user information of the users. When a
user retrieves a stored file, "My Folder" appears first, saving the user the trouble of selecting the folder.
For information on setting up "My Folder", see "User List" in "7. SYSTEM SETTINGS" in the Operation Guide.

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QUICKLY SAVING A JOB (Quick File)
As an example, the procedure for using "Quick File" while copying is explained below.
Quick File is the easiest way to save a file using the document filing function.
The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Special Modes

Plain
A4

Exposure

1.
2.
3.
4.

Auto

Output

A4
A4R
B4
A3

File

(1) Touch the [Quick File] key.

Quick File
Copy Ratio

Original

Paper Select

(1)

100%

Auto

Auto
A4
Plain

Preview

Select settings in the touch panel.
Select settings in the same way as when making a regular
copy.

2-Sided Copy

(2) Touch the [OK] key.
Scanned data is automatically stored
in the quick file folder. Do not store
confidential data to the folder.

(2)

Set the number of copies and then press the
[START] key.
The file is stored on the hard drive at the same time as the
copy is made.
Correct sets

Cancel scanning

Cancel copying

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APPENDING INFORMATION WHEN
STORING A FILE (File)
As an example, the procedure for using "File" while copying is explained below. Unlike Quick File, a file name,
user name, and folder can be specified when saving a file.
The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

Special Modes
2-Sided Copy
Plain
A4

Exposure

A4
A4R
B4
A3

1.
2.
3.
4.

Auto

Output

Select settings in the touch panel.
Select settings in the same way as when making a regular
copy.

File

(1)

Quick File
Copy Ratio

Original

Paper Select

100%

Auto

Auto
A4
Plain

(1) Touch the [File] key.

Preview

Cancel

(2) Touch the [User Name] key.

Cancel

(3) Touch the [Name 1] key.

File Information

Confidential
Password
User Name

(2)

User Unknown

File Name

Copy_04042010_112030

Stored to:

Main Folder

User Name
6

Name 1
Name 3

ABC

(4)

Name 2

(3)

Name 5

Name 6

Name 7

Name 8

Name 9

Name 10

Name 11

Name 12

All

User

ABCD

EFGH

IJKL

MNOP

Cancel

File Information

(4) Touch the [OK] key.

Name 4

QRSTU

VWXYZ

etc.

(5) Touch the [File Name] key.
A text entry screen appears. Enter a file name.

Confidential

(6) Touch the [Stored to:] key.

Password
User Name

(5)

Name 1

File Name

file-01

Stored to:

Main Folder

(6)

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Select settings in the touch panel. (Continued)
(7) Touch the [User 1] key.

Stored to:

(8)

(8) Touch the [OK] key.

Main Folder
User 1
User 3

User 2

(7)

User 5

User 6

User 7

User 8

User 9

User 10

All Folders

User 4

ABCD

EFGHI

JKLMN

OPQRST

UVWXYZ

Cancel

File Information

(9) Touch the [OK] key.

(9)
Confidential
Password
User Name

Name 1

File Name

file-01

Stored to:

User 1

Set the number of copies and then press the
[START] key.
The file is stored on the hard drive at the same time as the
copy is made.
Correct sets

Cancel scanning

Cancel copying

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SAVING A DOCUMENT ONLY
(Scan to HDD)
You can save a document without performing a copy, print, or send job.
The procedure for storing a document in the main folder is explained below.

DOCUMENT
FILING

IMAGE SEND

COPY

Touch the [DOCUMENT FILING] key.
The base screen of document filing mode appears.

File Retrieve

Scan to HDD

HDD Status

Ex Data Access
Search

Folder Select
Main Folder

Quick File Folder

User 1

User 2

User 3

User 4

User 5

User 6

User 7

User 8

1
2

User 9
All Folders

User 10
ABCD

EFGHI

JKLMN

OPQRST

UVWXYZ

The side to be scanned must be face up!

Place the originals.
When using the document glass, place the original with the
side to be scanned face down.

File Retrieve

Scan to HDD

HDD Status

Ex Data Access

Touch the [Scan to HDD] tab.

Folder Select
Main Folder

Quick File Folder

User 1

User 2

User 3

User 4

User 5

User 6

User 7

User 8

1
2

User 9
All Folders

File Retrieve
File
Information

User 10
ABCD

EFGHI

Scan to HDD
Original
Exposure
Resolution
Colour Mode

JKLMN

HDD Status
Scan:

OPQRST

UVWXYZ

The Scan to HDD base screen appears.
To specify a user name, file name, and folder, touch the [File
Information] key.

Ex Data Access
Auto

Store:

Auto

Auto
600X600dpi
Mono2

Special Modes

Preview

Press the [START] key.

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PRINTING A SAVED FILE
You can retrieve a file stored by document filing and print or transmit the file.
This section explains how to retrieve and print a file stored in the main folder.
COPY

Select the file and print it.

DOCUMENT
FILING

IMAGE SEND

(1)
File Retrieve

Scan to HDD

HDD Status

(1) Touch the [DOCUMENT FILING] key.
Ex Data Access

Main Folder
User 1

(2) Touch the [Main Folder] key.

Folder Select
Quick File Folder

(2)

2
User 4

User 5

User 6

User 7

User 8
User 10

User 9
All Folders

File Retrieve

User 2

User 3

ABCD

EFGHI

Scan to HDD

JKLMN

OPQRST

HDD Status

UVWXYZ

Ex Data Access
Search

Main Folder
File Name

User Name

Back
Date
1

file-01

Name 1

04/04/2010

Name 2

04/04/2010

file-03

Name 3

04/04/2010

file-04

Name 4

04/04/2010

file-05

Name 5

04/04/2010

(3)

file-02

Switch Display

(3) Touch the key of the file that you wish to
retrieve.
Touch the [Switch Display] key to display the switch
display screen. Touch the [Thumbnail] key in the switch
display screen to display thumbnail images in the file
keys.

Multi-File Print

All Files

(4) Touch the [Print] key.
Cancel

Job Settings
file-01

Name 1

Touch the [Image Check] key to check the content of a
file.

B/W

Select the job.

Send

(4)
Move

Delete

Property
Change

Image Check

Detail

(5) Touch the [Print and Save the Data] key.
Cancel

Job Settings / Print
file-01

Name 1

B/W

Paper Select
Auto

Number of Prints

1
Output
2-Sided
Special Modes

100

(1~999)

(5)

Print and Delete the Data

Print and Save the Data

When [Print and Save the Data] is selected, the file is
saved after printing.
To delete the file after printing it, select [Print and
Delete the Data].

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System settings
The system settings let you adjust the operation of the machine to suit the
needs of your workplace. This section briefly introduces several of the
system settings.
For detailed explanations of the system settings, see "7. SYSTEM
SETTINGS" in the Operation Guide.

X SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
X SYSTEM SETTINGS MENU. . . . . . . . . . . . . . . . . . . . . . 104

101

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SYSTEM SETTINGS
The date and time can be set, fax and scan destinations can be stored, document filing folders can be created,
and various other settings related to the operation of the machine can be configured in the system settings
screen.
The procedure for opening the system settings screen and the items in the screen are explained below.
For detailed explanations of the system settings, see "7. SYSTEM SETTINGS" in the Operation Guide.

Displaying the system settings screen
Press the [SYSTEM SETTINGS] key.

SYSTEM
SETTINGS

System Settings

Admin Password

Total Count

Default Settings

List Print
(User)

Paper Tray
Settings

Address Control

Fax Data
Receive/Forward

Printer Condition
Settings

Document Filing
Control

USB-Device Check

Exit

The system settings screen will appear.
The keys that appear will vary depending on what peripheral
devices are installed.

What you can do in the system settings
Settings

Description

Total Count

This displays the total number of pages printed by job type such as copy jobs
and print jobs.

Default Settings

This lets you set the clock and change the software keyboard used for text
entry.

List Print (User)

This lets you print lists showing the machine status and settings.

Paper Tray Settings

This is used to set the type and size of paper used in each tray, and to store
new paper types.

Address Control

Destinations for the image send function can be stored in one-touch keys, and
settings can be stored in program keys.

Fax Data Receive/Forward

This is used to configure settings for receiving faxes and Internet faxes, and
settings for forwarding received faxes and Internet faxes.

Printer Condition Settings

This is used to configure settings for printing without using the printer driver
and settings for the printer function.

Document Filing Control

This is used to store, edit, and delete custom folders for the document filing
function.

USB-Device Check

This is used to check the connection status of a USB device.

102

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System settings (administrator)
The system settings (administrator)* are system settings that can only be configured by the administrator of the
machine. To configure these settings, the administrator password must be entered.
However, when user authentication is enabled, users who log in with certain user rights may be able to configure
these settings without entering the administrator password. Check with your administrator.
* Although the manuals for the machine indicate system settings that require administrator rights as "system
settings (administrator)", this is only for convenience in explaining the settings. The word "administrator" does
not appear in the touch panel or elsewhere on the machine.
For the items of the system settings (administrator), see "7. SYSTEM SETTINGS" in the Operation Guide. (You
can also refer to the "SYSTEM SETTINGS MENU" on the next page.)

103

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SYSTEM SETTINGS MENU
System Settings

Total Count

Job Count

Device Count

Default Settings

Clock Adjust

Keyboard Select

List Print (User)

All Custom Setting List

Printer Test Page

Sending Address List

Document Filing Folder List

Paper Tray Settings

Tray Settings

Paper Type Registration

Auto Tray Switching

Custom Size Registration (Bypass)

Address Control

Address Book

Custom Index

Program

F-Code Memory Box

Fax Data Receive/Forward

Fax Settings

I-Fax Settings

Printer Condition Settings

Printer Default Settings

Document Filing Control

PCL Settings
PostScript Settings

USB-Device Check

User Control

Copies

Initial Resolution Setting

Fit To Page

Orientation

Disable Blank Page Print

Output

Default Paper Size

Line Thickness

Quick File

Default Output Tray

2-Sided Print

Default Paper Type

N-Up Print

Actions when the Limit of Pages
for Output Jobs

Automatically print stored jobs
after login

The Number of User Name
Displayed Setting

Default Network Authentication
Server Setting

Modify User Information
User Authentication Setting
Other Settings

Entering Administrator's Password

User Control

User List
Page Limit Group List

User Information Print

A Warning when Login Fails Control Access in LDAP Server
Disabling of Printing by Invalid User Display Usage Status after Login

Authority Group List
User Count
Energy Save

Toner Save Mode

Operation Settings

Other Settings
MFP Display Pattern Setting
Preview Setting
Remote Operation Settings

Auto Power Shut-Off

Auto Power Shut-Off Timer

Preheat Mode Setting

Keys Touch Sound

Default Display Settings

Auto Clear Setting

Disabling of Job Priority Operation Disabling of Covers/Inserts Mode

Message Time Setting

Disabling of Bypass Printing Set Keyboard Priority

MFP Display Language Setting Key Operation Setting

Disabling of Clock Adjustment

Initial Original Count Setting

Soft Keyboard Template Setting
Device Control

Other Settings
Original Size Detector Setting

Original Feeding Mode

Tandem Connection Setting

Clear All Job Log Data

Saddle Stitch Position Adjust Auto Switching of Finisher Trays
Auto Paper Selection Setting Optimization of a Hard Disk

Disabling of Devices

Disabling of Document Feeder Disabling of Tray Settings

Fusing Control Settings

Disabling of Punch

Disabling of Finisher

Disabling of Duplex

Disabling of Large Capacity Cassette Disabling of Offset
Disabling of Optional Paper Drawer Disabling of Stapler

Copy Settings

Initial Status Settings
Other Settings

Copy Exposure Adjustment

Erase Width Adjustment

Disabling of Bypass-Tray in Duplex Copy

Rotation Copy Setting

Card Shot Settings

Disabling of Auto Paper Selection

Add or Change Extra Preset Ratios Automatic Saddle Stitch

Auto Selection Setting of Tray that is
Supplied the Paper

Setting a Maximum Number of Copies Initial Tab Copy Setting

600dpiX600dpi Scanning Mode for
Document Feeder

Initial Margin Shift Setting
Network Settings

Printer Settings

Disabling Deletion of Job Programs Quick Scan from Document Glass

IPv4 Settings

Enable TCP/IP

Enable EtherTalk

Reset the NIC

IPv6 Settings

Enable NetWare

Enable NetBEUI

Ping Command

Default Settings

Prohibit Notice Page Printing Print Density Level
Prohibit Test Page Printing

Bypass Tray Settings

Disabling of USB Memory Direct Print
Disabling of Network Folder Direct Print

A4/Letter Size Auto Change Job Spool Queuing
Interface Settings

104

Hexadecimal Dump Mode

USB Port Emulation Switching Port Switching Method

I/O Timeout

Enable Network Port

Enable USB Port

Network Port Emulation Switching

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Image Send Settings
Operation Settings

Other Settings

Default Display Settings

Scan Complete Sound Setting Default Verification Stamp

Address Book Default Selection

The Number of File Name/Subject/Body
Keys Displayed Setting
The Number of Direct Address Keys
Displayed Setting

Initial Resolution Setting

Erase Width Adjustment

Default Exposure Settings Disable Switching of Display Order

Settings to Disable Registration

Settings to Disable Transmission
Own Name and Destination Set
Scan Settings

Other Settings
Default Address Setting

I-Fax Settings

I-Fax Default Settings

I-Fax Send Settings

Hold Setting for Received Data Print

Disable Registering Destination
from Operation Panel

Disable Registration of Program

Disable Destination Registration
Using Global Address Search

Disable Registering Destination
on Web Page

Disable Registration of Memory Box

Disable Registration Using
Network Scanner Tool

Disable [Resend] on Image Send Mode Disable Direct Entry

Disable PC-Fax Transmission

Disable Selection from Address Book Disable PC-I-Fax Transmission

Default Sender Set

Compression Mode at Broadcasting Bcc Setting

Default Colour Mode Settings

Maximum Size of E-mail
Attachments (E-mail)

Disable Scan Function

Initial File Format Setting

Maximum Size of Data Attachments
(FTP/Desktop/Network Folder)

Pre-Setting Mail Signature

Auto Wake Up Print

Original Print on Transaction Report Body Text Print Select Setting

Compression Setting

Transaction Report Print Select Setting Pre-Setting Mail Signature

Speaker Volume Setting

Activity Report Print Select Setting

I-Fax Reception Report On/Off Setting Maximum Size of E-mail Attachments Recall in Case of Line Busy

I-Fax Receive Settings

I-Fax Reception Report Request
Timeout Setting

Rotation Sending Setting

Number of Resend Times at
Reception Error

Printing Page Number at Receiver

Recall in Case of Communication
Error

Auto Receive Reduce Setting Letter Size RX Reduce Print POP3 Communication Timeout Setting
Duplex Reception Setting Receiving Date & Time Print Reception Check Interval Setting

Anti Junk Mail/Domain Name
Setting

Fax Settings

Must Input Next Address Key at
Broadcast Setting

Set Address for Data Forwarding A3 RX Reduce

Fax Default Settings

I-Fax Output Setting

Dial Mode Setting

Remote Reception Number Setting Distinctive Ring Detection

Auto Wake Up Print

Original Print on Transaction Report

Pause Time Setting

Transaction Report Print Select
Setting

Fax Dest. Confirmation Mode Activity Report Print Select Setting
Speaker Settings
Fax Send Settings

ECM

Auto Reduction Sending Setting Printing Page Number at Receiver Recall in Case of Communication Error

Fax Receive Settings

Rotation Sending Setting

Date/Own Number Print Position Setting

Quick On Line Sending

Recall in Case of Line Busy

Number of Calls in Auto Reception Print Style Setting
Duplex Reception Setting

Allow/Reject Number Setting
Fax Polling Security
Document Filing Settings

Other Settings
Document Output Options
Automatic Deletion of File Settings

Set the Telephone Number for
Data Forwarding

Receiving Date & Time Print
A3 RX Reduce

Auto Receive Reduce Setting Letter Size RX Reduce Print Fax Output Settings

Default Mode Settings

Default Exposure Settings Batch Print Settings

Sort Method Setting

Initial Resolution Settings

Erase Width Adjustment

Administrator Authority Setting Scan Complete Sound Setting Card Shot Settings
Delete All Quick Files

Default Output Tray

Default Colour Mode Settings Disable Stamp for Reprinting

List Print (Administrator)

Administrator Settings List
Image Sending Activity Report Data Receive/Forward List Web Settings List

Metadata Set List

Security Settings
SSL Settings

IPsec Settings

IEEE802.1X Setting

Enable/Disable Settings

* This menu shows the overall structure of the
system settings. For detailed setting items, see
"7. SYSTEM SETTINGS" in the Operation
Guide.

Change Administrator Password

Product Key

Data Backup

Storage Backup

Device Cloning

Storing/Calling of System Settings

Restore Factory Defaults

Store Current Configuration Restore Configuration

Sharp OSA Settings

External Account Setting

USB Driver Settings

Job Priority Preference

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Troubleshooting
This sections contains answers to frequently asked questions and explains
how to remove paper misfeeds.

X FREQUENTLY ASKED QUESTIONS . . . . . . . . . . . . . . 108
X REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . 112

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FREQUENTLY ASKED QUESTIONS
Making a copy of a non-standard size original
The procedure for making a copy of a payment slip or other non-standard
size original is explained below.
The "Centring" special mode of copy mode can be selected to position the
copied image in the centre of the paper.

1 Place the originals.
If the X dimension
(width) of the
document is less than
140 mm (5-1/2") or
the Y dimension
(height) is less than
131 mm (5-5/32"),
place the original on
the document glass.
For a thin original,
use "Slow Scan
Mode".

3 Place paper in the bypass tray.
The bypass tray is used here to copy
onto paper that is not loaded in any of
the paper trays of the machine.

2 Enter the original size.
From the base screen of copy mode,
touch [Original] then [Size Input].

Original
Cancel

Size Input

200

(25-432)
mm

150

(25-297)
mm

4 Select the bypass tray.
From the base screen of copy mode,
touch [Paper Select] and then "Bypass
tray paper type".
Paper Select
Cancel

Bypass Tray Type/Size Setting
Select the paper type.

Plain

Pre-Printed

Recycled

Pre-Punched

Colour

Thin Paper

Labels

Heavy Paper

Transparency

Tab Paper

Envelope

1
2

Letter Head

Heavy Paper: 106 - 209 g/m2 (28 lbs.bond, 110 lbs.index)

Type : Recycled
Size : A4
OK

Paper Select

Bypass Tray

Paper Tray
1. A4

Plain

2. A4R

Plain

3. B4

Plain

4. A3

Plain

A4
Recycled

108

Printing on an envelopes
The procedure for printing on an envelope is explained below. Only the
name and address side of an envelope can be printed on.
It is recommended that you do a test print to check the print result before
using an envelope.
For detailed information on how to set paper in the bypass tray, see
"LOADING PAPER IN THE BYPASS TRAY" in "1. BEFORE USING THE
MACHINE" in the Operation Guide.

1 Place paper in the bypass tray.

2 Tray Settings.
Tray Settings

Back

Bypass
Type

Envelope
Change

Size

5
Paper Property

Print on the name
and address side

Fixed Paper Side

Disable Staple

Disable Duplex

Disable Punch

Feeding Approved Job
Copy

Fax

I-Fax

Doc. Filing

Type : Envelope
Size : Select the envelope size

3 Select settings in the printer driver.
(1) Click the [Paper] tab.
(1)

(2)

(3)

(2) Select the size of the envelope in
"Paper Size".
(3) Select "Bypass Tray" from "Paper
Source" in "Paper Selection".

(4)

(4) Select [Envelope] in "Paper Type".
If needed, select the "Rotate 180 degrees"
checkbox (
) in "Image Orientation" on the
[Main] tab.

(5) Click on [OK].

(5)

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Changing the paper size used for a print job
When the size of paper specified for a print job is not loaded in any of the
machine's paper trays, follow the steps below to change the paper size.
Paper Empty

1 Check details on the job.
Print Job
Job Queue

Scan to

Fax Job

Internet Fax

Sets / Progress

Status

Spool

Copy

020 / 001

Copying

Computer01

020 / 000

Paper Empty

Copy

002 / 000

Waiting

1234567890

001 / 000

Waiting

Job Queue
1

Complete

Detail

Press the [JOB STATUS] key on the operation panel to
display the job status screen.
Select the job whose status is [Paper Empty] and touch
the [Detail] key.
To delete the job, you can press the [Stop/Delete] key.

Priority
Stop/Delete

Detail
Computer01

020 / 000

Paper Empty

Check the paper size specified for the job in the detail
screen, and touch the [Paper Select] key.

Colour / B/W: B/W
A5
Plain

Paper:

Paper Select

Output:
Special
Modes:

2 Change the paper size used for the job.
OK

Paper Select

Bypass Tray

Paper Tray
1. A4

Plain

2. A4R

Plain

3. B4

Plain

4. A3

Plain

110

Select the paper size on which you wish to print the job
from the set paper sizes.
To avoid cutting off part of the image, select a paper size
that is larger than the paper size specified for the job.

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Adjusting the volume of the ringer
If the ringing sound made when the machine receives a fax is too loud or too
soft, follow the steps below to adjust the volume.
The fax ringer volume is adjusted in the system settings (administrator).
Press the [SYSTEM SETTINGS] key on the operation panel,
touch [Image Send Settings] - [Fax Settings] - [Fax Default Settings] [Speaker Settings] - [Ringer Volume] in that order, and then select the
desired volume.

Checking the machine's communication record
To check the machine's record of communication using the image send
function, follow the steps below to print the image sending activity report.
The image sending activity report is printed from the system settings
(administrator).
Press the [SYSTEM SETTINGS] key on the operation panel,
and then touch [List Print (Administrator)] - [Image Sending Activity
Report] to print the report.

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REMOVING MISFEEDS
When a paper misfeed occurs, the message "A misfeed has occurred." will appear in the touch panel and printing
and scanning will stop. In this event, touch the [Information] key in the touch panel. When the key is touched,
instructions for removing the misfeed will appear. Follow the instructions. When the misfeed is cleared, the
message will automatically clear.
The blinking

mark in the image at left indicates the approximate position of the misfeed.
Touch the [Information] key to display the following
screen.

Misfeed location
A misfeed has occurred.
Turning M/C off now causes data loss.

Information

(D)
Misfeed Removal
Open the centre cover and remove the misfed originals.

Exit

(A)

(A) Instructions for removing the misfeed appear
here.
(B) Animation showing what to do.
(C) Display the previous screen or the next screen.
(D) This closes the information screen.
The information screen cannot be closed until the
misfeed is removed.

(B)
Next

Back

(C)

• While the message appears, printing and scanning cannot be resumed.
• If the message does not clear even after the misfeed has been removed, the causes below are possible. Check
once again.
- The misfeed was not correctly removed.
- A torn piece of paper remains in the machine.
- A cover or unit that was opened or moved to remove the misfeed was not returned to its original position.
For detailed procedures for removing misfeeds, see "REMOVING MISFEEDS" in "8. TROUBLESHOOTING" in
the Operation Guide.

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Please note
• For information on your operating system, please refer to your operating system manual or the online Help function.
• The explanations of screens and procedures in a Windows environment are primarily for Windows Vista®. The screens may
vary depending on the version of the operating system or the software application.
• The explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10.4 in the case of Mac OS
X. The screens may vary depending on the version of the operating system or the software application.
• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".
• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please
contact your dealer or nearest SHARP Service Department.
• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem
is discovered, please contact your dealer or nearest SHARP Service Department.
• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due
to use of the product.

Warning
• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as
allowed under copyright laws.
• All information in this manual is subject to change without notice.

Illustrations and the operation panel and touch panel shown in this manual
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a right tray and stand/2x500 sheet paper drawer are installed on the MX-M503N.
For some functions and procedures, the explanations assume that devices other than the above are installed.

The display screens, messages, and key names shown in the manual may differ from those on the actual
machine due to product improvements and modifications.

MX-M283N/MX-M363N/MX-M453N/MX-M503N

Quick Start Guide

PRINTED IN FRANCE

TINSE4391GHZZ

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Keywords                        : MX-M283N, MX-M363N, MX-M453N, MX-M503N, MXM283N, MXM363N, MXM453N, MXM503N
Modify Date                     : 2012:03:21 08:40:59+01:00
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Title                           : MX-M283N/M363N/M453N/M503N Operation-Manual Quick-Start-Guide GB
Creator                         : SCEE-Smolka
Description                     : Operation Manual, Quick Start Guide, English
Subject                         : MX-M283N MX-M363N MX-M453N MX-M503N MXM283N MXM363N MXM453N MXM503N
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