Sharp Ux 300 Users Manual Operation

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2015-01-23

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UX-300

MODEL

UX-300

FACSIMILE

OPERATION MANUAL

1. Installation
2. Sending Documents
3. Receiving Documents
4. Making Copies
5. Making Telephone Calls
6. Answering Machine Hookup
7. Special Functions
8. Option Settings
9. Printing Reports and Lists
10. Maintenance
11. Troubleshooting

CHANGED 12/11

CHANGED 93.2.25

FCC-1

WARNING  FCC Regulations state that any unauthorized changes or modifications to this equipment
not expressly approved by the manufacturer could void the user’s authority to operate this
equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against harmful interference in a residential
installation.
This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio communications. However, there
is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by turning the equipment off and on,
the user is encouraged to try to correct the interference by one or more of the following measures:






Reorient or relocate the receiving antenna.
Increase the separation between the equipment and the receiver.
Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991
"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or
other electronic device to send any message via a telephone facsimile machine unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission
the following information:
(1) The date and time of transmission.
(2) Identification of either the business, business entity or individual sending the message.
(3) Telephone number of either the sending machine, business, business entity or individual.
In order to program this information into your facsimile machine, please refer to the appropriate instructions
in the operation manual."

ENERGY STAR® partner, SHARP has determined that this product meets the ENERGY STAR®

As an

guidelines for energy efficiency.

FOR YOUR RECORDS
Please record the model number and serial number below, for easy reference, in case of loss
or theft. These numbers are located on the rear side of the unit.
Space is also provided for other relevant information.
Model Number _____________________________________________________________
Serial Number _____________________________________________________________
Date of Purchase ___________________________________________________________
Place of Purchase __________________________________________________________

UX300U-INBU

Introduction
Welcome, and thank you for
choosing a Sharp facsimile!
The features and
specifications of your new
Sharp fax are shown below.

Automatic dialing

Rapid Key Dialing: 5 numbers
Speed Dialing: 40 numbers

Imaging film

Initial starter roll (included with fax machine):
32 ft. (10 m) roll (approx. 30 letter-size pages)
Replacement roll:
UX-3CR 98 ft. (30 m) roll (two rolls in
package, one roll yields approx. 100 lettersize pages)

Automatic document
feeder

10 sheets max.

Memory size*:

512 KB (approx. 30 average pages)

Modem speed

9600 bps with automatic fallback to 7200, 4800,
or 2400 bps

Transmission time*

Approx. 15 seconds (Sharp special mode)

Reception modes

TEL/FAX/A.M. (Note: A.M. mode is for connecting an answering machine)

Resolution

Horizontal:
203 pels/inch (8 pels/mm)
Vertical:
Standard: 98 lines/inch (3.85 lines/mm)
Fine /Halftone:
196 lines/inch (7.7 lines/mm)
Super fine: 391 lines/inch (15.4 lines/mm)

Note: The facsimile machine is Year 2000 compliant.
* Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,
excluding time for protocol signals (i.e., ITU-T phase C time only).

Display

16-digit LCD display

Recording system

Thermal transfer recording

Paper tray capacity
(16- to 20-lb. paper)

Letter: 60 sheets
Legal: 30 sheets

Halftone (grayscale)

64 levels

Applicable telephone line

Public switched telephone network

Compatibility

ITU-T (CCITT) G3 mode

Compression scheme

MH, MR, Sharp

Scanning method

Sheet-feeder CIS (Contact Image Sensor)

Effective printing width

8.3" (208 mm) max.

Input document size

Automatic feeding:
Width: 5.8 to 8.5" (148 to 216 mm)
Length: 5.5 to 11" (140 to 279 mm)
Manual feeding:
Width: 5.8 to 8.5" (148 to 216 mm)
Length: 5.5 to 23.6" (140 to 600 mm)

Effective scanning width

8.3" (210 mm) max.

Contrast control

Automatic/Dark selectable

Copy function

Standard

Telephone function

Standard (cannot be used if power fails)

Power requirements

120 V AC, 60 Hz

Operating temperature

41 to 95°F (5 to 35°C)

Humidity

Maximum: 85 %

Power consumption

Stand-by: 4.2 W
Maximum: 100 W

Dimensions

Width: 13.5" (343 mm)
Depth: 10.1" (256 mm)
Height: 7.2" (182 mm)

Weight

Approx. 7.3 lbs. (3.3 kg)

As a part of our policy of continuous improvement, SHARP reserves the right to make
design and specification changes for product improvement without prior notice. The
performance specification figures indicated are nominal values of production units.
There may be some deviations from these values in individual units.

Important safety information
•

Do not disassemble this machine or attempt any procedures not described
in this manual. Refer all servicing to qualified service personnel.

•

This machine must only be connected to a 120 V, 60 Hz, grounded
(3-prong) outlet. Connecting it to any other kind of outlet will damage
the machine and invalidate the warranty.

•

Do not install or use the machine near water, or when you are wet. Take
care not to spill any liquids on the machine.

•

Unplug the machine from the power outlet and telephone jack and consult
a qualified service representative if any of the following situations occur:
- Liquid has been spilled into the machine or the machine has been
exposed to rain or water.
- The machine produces odors, smoke, or unusual noises.
- The power cord is frayed or damaged.
- The machine has been dropped or the housing damaged.

•

Do not allow anything to rest on the power cord, and do not install the
machine where people may walk on the power cord.

•

Never insert objects of any kind into slots or openings on the machine.
This could create a risk of fire or electric shock. If an object falls into the
machine that you cannot remove, unplug the machine and consult a
qualified service representative.

•

Do not place this machine on an unstable cart, stand or table. The machine
could be seriously damaged if it falls.

•

Never install telephone wiring during a lightning storm.

•

Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

•

Never touch bare telephone wires or terminals unless the telephone line
has been disconnected at the network interface.
3

•

Use caution when installing or modifying telephone lines.

•

Avoid using a telephone (other than a cordless type) during an electrical
storm. There may be a remote risk of electric shock from lightning.

•

Do not use a telephone to report a gas leak in the vicinity of the leak.

•

The power outlet must be installed near the equipment and must be easily
accessible.

Important:

• This facsimile machine is not designed for use on a line which has call
waiting, call forwarding, or certain other special services offered by your
telephone company. If you attempt to use the fax machine in conjunction
with any of these services, you may experience errors during transmission
and reception of facsimile messages.

• This facsimile machine is not compatible with digital telephone systems.

UX300U-TCTC

Table of Contents
1

Installation

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . 24
Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Sending Documents

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending a Fax by Normal Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending a Fax by Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . . . . .

33
35
37
39
41

Receiving Documents

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Making Copies

Making Telephone Calls

Answering Machine Hookup

Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Activating the Answering Machine Hookup . . . . . . . . . . . . . . . . . . . . 63

Special Functions

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . .
Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . .
Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . .
Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

65
70
72
74
77
79
81
83
86

Option Settings

Printing Reports and Lists

Maintenance

102

Troubleshooting

106

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Ordering parts

117

FCC Regulatory Information

118

Quick Reference Guide

119

Guia de Consulta Rapida

121

Index

123

UX300U-ISUN

1. Installation

Chapter

Installation

Unpacking Checklist

Before setting up,
make sure you have
all of the following
items.

If any are missing,
contact your dealer
or retailer.

Original
document
support

Paper tray
extension

Handset

Rapid key
labels

Handset
cord

Operation
manual

Gears (4)

Telephone
line cord

Imaging film
(initial starter
roll)

Imaging
film
cartridge

UX300U-IPOP

A Look at the Operation Panel

TEL FAX

A.M.
ABC

1
GHI

2
JKL

4
PQRS

SPEED
DIAL

DEF

MNO

5
8

RESOLUTION

REDIAL

VOLUME
DOWN
UP

FUNCTION

6
WXYZ

TUV

RECEPTION
MODE

3
HOLD/
SEARCH

COPY/HELP

STOP
SPEAKER

05/POLL

0
START/MEMORY

10 11

SPEED DIAL key
Press this key to dial a 2-digit Speed Dial number.

REDIAL key
Press this key to automatically redial the last number dialed.

Display
This displays messages and prompts during operation and
programming.

RECEPTION MODE key
Press this key to select the reception mode. An arrow in the display
will point to the currently selected reception mode.

RESOLUTION key
Press this key to adjust the resolution and contrast before sending or
copying a document.

A Look at the Operation Panel

VOLUME keys
Press these keys to adjust the volume of the handset when the handset
is lifted, the volume of the speaker when the SPEAKER key has been
pressed, or the volume of the ringer at all other times.

FUNCTION key
Press this key to select various special functions.

Panel release
Grasp this finger hold and pull toward you to open the operation panel.

Number keys
Use these keys to dial numbers, and enter numbers and letters during
number/name storing procedures.

HOLD/SEARCH key
Press this key to search for an automatic dialing number, or, during a
phone conversation, press this key to put the other party on hold.

SPEAKER key
Press this key to hear the line and fax tones through the speaker when
sending a document.
Note: This is not a speakerphone. You must pick up the handset to
talk with the other party.

Rapid Dial keys
Press one of these keys to dial a fax or voice number automatically.
(Note that you must attach the Rapid Key labels.)

STOP key
Press this key to cancel operations before they are completed.

START/MEMORY key
Press this key to send or receive a document, or to scan a document
into memory before sending it.

COPY/HELP key
When a document is in the feeder, press this key to make a copy. At
any other time, press this key to print out the Help List, a quick
reference guide to the operation of your fax.
9

1. Installation

UX300U-ISCO

Connections

Connections
Points to keep in mind when setting up

Do not place the machine in
direct sunlight.

Do not place the machine near
heaters or air conditioners.

Keep dust away from the
machine.

Keep the area around the
machine clear.

About condensation
If the machine is moved from a cold to a warm place, it is possible that
condensation may form on the scanning glass, preventing proper
scanning of documents for transmission. To remove the condensation,
turn on the power and wait approximately two hours before using the
machine.
10

Connections

Handset
Connect the handset as shown and place it on the handset rest.
♦ The ends of the handset cord are identical, so they will go into

either jack.

Make sure the
handset cord goes
into the jack marked
with a handset
symbol on the side
of the machine!

Use the handset to
make ordinary phone
calls, or to transmit
and receive
documents manually.

1. Installation

Connections

Power cord
Plug the power cord into a 120 V, 60 Hz, grounded (3-prong) AC
outlet.
Caution!
Do not plug the power cord into any other kind of outlet. This will
damage the machine and is not covered under the warranty.

The machine does not
have a power on/off switch,
so the power is turned on
and off by simply plugging
in or unplugging the power
cord.

Note: If your area experiences a high incidence of lightning or power
surges, we recommend that you install surge protectors for the power and
telephone lines. Surge protectors can be purchased at most telephone
specialty stores.

Connections

Telephone line cord
Insert one end of the line cord into the jack on the back of the machine
marked TEL. LINE. Insert the other end into a standard (RJ11C)
single-line wall telephone jack.

TE
SEL. T
T EL
LI .
NE

Be sure to insert the
telephone line cord into
the TEL. LINE jack.
Do not insert it into the
TEL. SET jack!

Comments:

• Your fax is set for touch-tone dialing. If you are on a pulse dial (rotary) line,
you must set the fax for pulse dialing by changing Option Setting 8. This
procedure is described in Chapter 8, Option Settings.

• If you intend to use a computer fax modem on the same phone line, you must
reset Option Setting 12 (Fax Signal Receive) to NO in order to prevent
transmission and reception errors. This procedure is described in Chapter 8,
Option Settings.
13

1. Installation

Connections

Trays
Attach the paper tray extension.
♦ Pull the paper release plate forward. Insert the paper tray

extension horizontally into the notches in the paper tray. Rotate
the paper tray extension up until it snaps into place.

Attach the original document support.

Note: The original
document support
has a top side and a
bottom side. If you
cannot insert the tabs
on the support into
the holes, turn the
support over.

Connections

Extension phone (optional)
If desired, you can connect an extension phone to the TEL. SET jack
on the fax.
♦ To connect an answering machine to your fax, see Chapter 6,

Answering Machine Hookup.

Remove the seal covering the TEL.
SET jack.

Connect the extension phone line to
the TEL. SET jack.

TE
SEL. T
T EL
LI .
NE

1. Installation

UX300U-ISIF

Loading the Imaging Film

Loading the Imaging Film
Your fax uses a roll of imaging film to create printed text and images.
The print head in the fax applies heat to the imaging film to transfer
ink to the paper. Follow the steps below to load or replace the film.
The initial starter roll
of imaging film
included with your fax
can print about 30
letter-size pages.

When replacing the
film, use a roll of Sharp
UX-3CR imaging film.
One roll can print about
100 letter-size pages.

Note: If there is paper in the paper tray, pull the paper release plate forward
and remove the paper before loading the imaging film.

Open the operation panel by grasping the finger hold and pulling up.

Pull the green release on the right side of the machine forward, and
open the print compartment cover.

Loading the Imaging Film

If you are installing the imaging film for the first
time, go to Step 6.

Remove the imaging film cartridge from the print compartment
(grasp the handle at the front of the cartridge) and turn it over.

Remove the used film from the cartridge.

Remove the four green gears from the used film.
DO NOT DISCARD THE FOUR GREEN GEARS!

1. Installation

Loading the Imaging Film

Remove the new roll of imaging film from its packaging.
• Do not yet remove the band that holds the rolls together.

Insert the large gear into the green end of the empty spool. Make
sure the two protrusions on the large gear fit firmly into the slots in
the end of the spool.
Insert the remaining three gears into the spools, making sure the
protrusion on each gear fits firmly into one of the slots in the end of
each spool.
• If needed, pull the spools apart slightly to allow the gears to fit (the

band will stretch).

Protrusion

Slot

Large gear

Loading the Imaging Film

Insert the large gear into the large holder on the imaging film
cartridge (make sure it clicks into place), and then insert the small
gear on the other end of the spool into its holder.

Cut the band that holds the two spools together. Unroll the film
slightly and insert the small gears into their holders.

Turn the cartridge over, grasp the handle, and insert the cartridge
into the print compartment.

1. Installation

Loading the Imaging Film

Rotate the large gear toward you until the film is taut.

Close the print compartment cover (press down on both sides to
make sure it clicks into place), and then close the operation panel.

Click!

Load paper in the paper tray and then press the following keys to
initialize the film.
Note: Paper must be loaded before the film can be initialized. To load
paper, see the following section, Loading the Printing Paper.
Display shows:

FUNCTION

INITIALIZE FILM

START/MEMORY

When to replace the imaging film
Replace the imaging film when the display shows:
FILM END

Use the following imaging film, which is available from your dealer or
retailer:
Sharp UX-3CR Imaging Film
20

UX300U-ISLP

Loading Printing Paper

Loading Printing Paper
You can load letter or legal size paper in the paper tray. The maximum
number of sheets depends on the weight and size of the paper you are
loading.
2

♦ Paper from 16 to 20 lbs. (60 to 75 g/m ):

Letter size: 60 sheets

Legal size: 30 sheets
2

♦ Paper from 20 to 24 lbs. (75 to 90 g/m ):

Letter size: 50 sheets

Legal size: 25 sheets

Fan the paper, and then tap the edge against a flat surface to even the
stack.

Pull the paper release plate toward you.

Insert the stack of paper into the tray, print side down.
• If paper remains in the tray, take it out and combine it into a single

stack with the new paper before adding the new paper.
Be sure to load the
paper so that
printing takes place
on the print side of
the paper. Printing
on the reverse side
may result in poor
print quality.
21

1. Installation

Loading Printing Paper

Push the paper release plate back down.

If the paper release
plate is not pushed
down, paper feed
errors will result.

Note: When receiving faxes or copying documents, do not allow a
large number of pages to accumulate in the output tray. This may
obstruct the outlet and cause paper jams.

The fax has been set at the factory to scale the size of received faxes
to letter size paper. If you have loaded legal paper, you must change
the paper size setting to legal. Press these keys:
FUNCTION

The display will show: PAPER SIZE SET
Press 1 to select LETTER or 2 to select LEGAL.
LETTER

LEGAL
or

The display will show: COPY CUT-OFF
Press the STOP key to return to the date and time display.
STOP

Loading Printing Paper

Your fax has been set at the factory to print at normal contrast.
Depending on the type of paper you have loaded, you may find that
you obtain better print quality by changing the setting to LIGHT.
Press these keys:
FUNCTION

The display will show: PRINT CONTRAST
Press 1 to select NORMAL or 2 to select LIGHT.
NORMAL

1
The display will show:

LIGHT
or

PAPER SIZE SET

Press the STOP key to return to the date and time display.
STOP

1. Installation

UX300U-IPSN

Entering Your Name and Fax Number

Entering Your Name and Fax Number
Once you enter this
information, it will
automatically appear
at the top of each fax
page you send.

Before you can begin using
your fax, you need to enter
your name and the
telephone number of your
fax. You also need to set
the date and time.

Important!
The law requires that your name, telephone/fax number, and the date and
time appear on each fax message you send. Enter your name and fax
number here and set the date and time as explained in the following section
to have your fax include this information automatically at the top of your
fax messages.

3 key

FUNCTION key
START/MEMORY
key

# key

STOP key

Note: The imaging film and printing paper must be loaded before your
name and fax number can be entered.

Press these keys:

FUNCTION

The display will show: ENTRY MODE
24

Entering Your Name and Fax Number

Press the # key twice:

The display will show: OWN NUMBER SET

Press the START/MEMORY key.
START/MEMORY

The display will show: ENTER FAX #

Enter your fax number by pressing the number keys. Up to 20 digits
can be entered.
• To insert a space between digits, press the # key.
• If you make a mistake, press the HOLD/SEARCH key to move

the cursor back to the mistake and then enter the correct number.
The new number will replace the old number.
Example:

Press the START/MEMORY key to enter the fax number in
memory.
START/MEMORY

The display will show: ENTER YOUR NAME

Cursor: A dark square mark in the display that indicates where a
number or letter will be entered.
25

1. Installation

Entering Your Name and Fax Number

Enter your name by pressing the number keys as shown in the chart
below. Up to 24 characters can be entered.
• To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter.
Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7

SPEAKER

SPACE =

GHI

ABC

DEF

JKL

MNO

SPEED DIAL

Press this key to delete the letter
highlighted by the cursor.

REDIAL

Press this key to change case.
PQRS

TUV

WXYZ
HOLD/SEARCH

OPER

Press this key to move
the cursor to the left.

SPEAKER

Press this key to move
the cursor to the right.
Press either key repeatedly to select
one of the following symbols:
./!"#$%&’()++,-:;<=>?@[ ¥]^_p{|}→←

Press the START/MEMORY key to save your name in memory.
START/MEMORY

The display will show: SECURITY SELECT

8
26

Press the STOP key to return to the date and time display.

STOP

Setting the Date and Time

Setting the Date and Time
The date and time
appear in the display
and reports, and are
printed at the top of
every page you fax.

3 key

* key

FUNCTION key
START/MEMORY
key

STOP key
Note: The imaging film and printing paper must be loaded before the date
and time can be set.

Press these keys:

FUNCTION

The display will show: ENTRY MODE

Press the * key four times.

The display will show: DATE & TIME SET
Note: The fax is Year 2000 compliant.
27

1. Installation

UX300U-IPSD

Setting the Date and Time

Press the START/MEMORY key.
START/MEMORY

• The currently set date will appear in the display.

Enter a two-digit number for the month ("01" for January, "02" for
February, "12" for December, etc.).
• To correct a mistake, press the SPEED DIAL key to move the

cursor back to the mistake, and then enter the correct number.
Example: January

Press the * key to select A.M. or the # key to select P.M.
A.M.

P.M.
or

Enter a two-digit number for the hour ("01" to "12") and a two-digit
number for the minute ("00" to "59").
Example: 9:25

Enter the year (four digits).
Example: 1999

Enter a two-digit number for the day ("01" to "31").
Example: the 5th

Setting the Date and Time

Press the START/MEMORY key to start the clock.
START/MEMORY

The display will show: DAY LIGHT SAVING

Press the STOP key to return to the date and time display.
STOP

Daylight Saving Time
If desired, you can have the clock move forward and backward
automatically at the beginning and end of Daylight Saving Time. To
turn on this function, press the panel keys as follows:

The display will show:

ENTRY MODE

DAY LIGHT SAVING

Press 1 to turn on the Daylight Saving Time function, or 2 to turn it
off.
NO
YES

1
The display will show:

Press the * key three times.
The display will show:

FUNCTION

Press these keys:

STORE JUNK #

Press the STOP key to return to the date and time display.

STOP

1. Installation

UX300U-IPRM

Selecting the Reception Mode

Selecting the Reception Mode
Your fax has three modes for receiving incoming calls and faxes:
TEL mode:
Select this mode when you want to receive both phone calls and faxes
on the line connected to the fax machine. All calls, including faxes,
must be answered by picking up the fax machine’s handset or an
extension phone connected to the same line.
FAX mode:
Select this mode when you only want to receive faxes on your line.
The fax machine will automatically answer all calls on four rings and
receive incoming faxes.
A.M. mode:
Use this mode only if you have connected an answering machine to
the fax (see Chapter 6). Select this mode when you go out to receive
voice messages in your answering machine and faxes on your fax
machine.

Setting the reception mode
Press the RECEPTION MODE key until the arrow in the display
points to the desired mode.
RECEPTION MODE key

TEL

FAX

FEB 1 10:30
A.M.

RECEPTION
MODE
TEL

FAX

FEB 1 10:30
A.M.

0
TEL

FAX

FEB 1 10:30
A.M.

For more information on receiving faxes in TEL and FAX modes, see
Chapter 3, Receiving Documents. For more information on using A.M.
mode, see Chapter 6, Answering Machine Hookup.
30

UX300U-IPVA

Volume Adjustment

Volume Adjustment
You can adjust the
volume of the speaker,
handset, and ringer
using the UP and
DOWN keys.

DOWN key UP key

Speaker

Press the SPEAKER key.

Press the UP or DOWN key.

SPEAKER

Display:
SPEAKER: HIGH

DOWN

SPEAKER: MIDDLE
SPEAKER: LOW

When the display shows the desired
volume level, press the SPEAKER
key to turn off the speaker.

SPEAKER

1. Installation

Volume Adjustment

Handset

Lift the handset.

Press the UP or DOWN key.
Display:
DOWN

RECEIVER: HIGH
RECEIVER: MIDDLE

When the display shows the desired
volume level, replace the handset.

Ringer

Press the UP or DOWN key. (Make
sure the SPEAKER key has not been
pressed and the handset is not lifted.)
• The ringer will ring once at the

selected level, then the date and
time will reappear in the display.

Display:
RINGER: HIGH
RINGER: MIDDLE
RINGER: LOW

DOWN

RINGER OFF: OK?

2
32

If you selected RINGER OFF: OK?,
press the START/MEMORY key.

START/MEMORY

UX300U-BOPS

Chapter

Sending
Documents

Size and weight
The size and weight of documents that you can load in the document
feeder depend on whether you load one page at a time or several pages
at once.
Loading one page at a time:
Minimum
size

Maximum
size

5.8"
(148 mm)

8.5"
(216 mm)

5.5"
(140 mm)

Minimum
weight

23.6"
(600 mm)

Maximum
weight
36 lbs.
(157 g/m²)

14 lbs.
(52 g/m²)

Loading several pages at once:
Minimum
size

Maximum
size

5.8"
(148 mm)

8.5"
(216 mm)

5.5"
(140 mm)

Minimum
weight

14 lbs.
(52 g/m²)

14"
(279 mm)

Maximum
weight

20 lbs.
(80 g/m²)

2. Sending
Documents

Transmittable Documents

Note: Letters or graphics on the edges of a document will not be
scanned.

Letters in the
shaded area will
not be scanned.

0.2"(5 mm)

0.16"(4 mm)

0.2"(5 mm)

Other restrictions
♦ The scanner cannot recognize yellow, greenish yellow, or light

blue ink.
♦ Ink, glue, and correcting fluid on documents must be dry before

they pass through the document feeder.
♦ All clips, staples, and pins must be removed from documents

before loading in the feeder. If these are not removed, they may
damage the machine.
♦ Documents which are patched, taped, torn, smaller than the

minimum size, carbon backed, easily smudged, or have a slippery
coated surface should be photocopied, and the copy loaded in the
feeder.
34

UX300U-BOPS2

Loading the Document

Loading the Document
2. Sending
Documents

Up to 10 pages can be placed in the feeder at one time. The pages will
automatically feed into the machine starting from the bottom page.
♦ If you need to send or copy more than 10 pages, place the

additional pages gently and carefully in the feeder just before the
last page is scanned. Do not try to force them in, as this may cause
double-feeding or jamming.
♦ If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into the feeder as
the previous page is being scanned. Insert gently to prevent
double-feeding.

Adjust the document guides to the
width of your document.

Place the document face down and
push it gently into the document
feeder. The top edge of the document
should enter the machine first.
• The feeder will draw the leading

edge of the document into the
machine. The display will show:
READY TO SEND

Adjust the resolution and/or contrast
setting (if desired) as explained in the
section Resolution and Contrast, then
dial the receiving machine as explained
in Sending a Fax by Normal Dialing.

RESOLUTION

Loading the Document

Removing a document from the feeder

If you need to
remove a document
from the feeder, open
the operation panel.

Important:
Do not try to remove a document without opening the operation
panel. This may damage the feeder mechanism.

Open the operation panel by grasping
the finger hold and pulling up.

Remove the document.

Close the operation panel, making sure
it clicks into place.

Click!

UX300U-BOPS3

Resolution and Contrast

The default resolution
setting is STANDARD
and the default
contrast setting is
AUTO.

2. Sending
Documents

If desired, you can adjust the resolution and contrast before sending a
document.
You must adjust the
settings each time
you don’t want to use
the default settings.

Note: The resolution and contrast settings are only effective for
transmitting a document. They are not effective for receiving a document.

Resolution settings
STANDARD:

Use STANDARD for ordinary documents. This
setting gives you the fastest and most economical
transmission.

FINE:

Use FINE for documents containing small letters
or fine drawings.

SUPER FINE:

Use SUPER FINE for documents containing very
small letters or very fine drawings.

HALF TONE:

Use HALF TONE for photographs and
illustrations. The original will be reproduced in 64
shades of gray.

Contrast settings
AUTO

Use AUTO for normal documents.

DARK

Use DARK for faint documents.

Resolution and Contrast

Load the document(s).
• The document must be loaded

before the resolution and contrast
can be adjusted.

Press the RESOLUTION key one or
more times until the desired resolution
and contrast settings appear in the
display.

RESOLUTION

• The first time you move through the

list of resolution settings, the
contrast setting AUTO will appear
next to each resolution setting. The
second time you move through the
list, the contrast setting DARK will
appear.

Display:
STANDARD :AUTO
FINE

:AUTO

SUPER FINE :AUTO
HALF TONE :AUTO
STANDARD :DARK
FINE

:DARK

SUPER FINE :DARK
HALF TONE :DARK
Note: In order to transmit in SUPER FINE resolution, the receiving fax
machine must also have that resolution. If it doesn’t, your machine will
automatically step down to the next best available setting.

UX300U-BOSD1

Sending a Fax by Normal Dialing

Sending a Fax by Normal Dialing
2. Sending
Documents

With Normal Dialing, you pick up the handset (or press the
SPEAKER key) and dial by pressing the number keys.
♦ If a person answers, you can talk with them through the handset

before sending the fax. (If you pressed the SPEAKER key, you
must pick up the handset to talk.)
♦ Normal Dialing allows you to listen to the line and make sure the

other fax machine is responding.

Load the document(s).
The display will show:
READY TO SEND
• Set the resolution and/or contrast if

desired.

RESOLUTION

Pick up the handset or press the
SPEAKER key. Listen for the dial
tone.

Dial the number of the receiving
machine by pressing the number keys.

SPEAKER

ABC

1
GHI

4
PQRS

2
JKL

5
TUV

DEF

3
MNO

6
WXYZ

Sending a Fax by Normal Dialing

Wait for the connection. Depending on
the setting of the receiving machine,
you will either hear a facsimile
reception tone or the other person will
answer.

Beep

• If the other party answers, ask them

to press their Start key (if you
pressed the SPEAKER key, pick up
the handset to speak with them).
This causes the receiving machine
to issue a reception tone.

When you hear the reception tone,
press the START/MEMORY key.
Replace the handset if you used it.

START/MEMORY

• When transmission is completed,

the fax will beep once.

Using the REDIAL key
You can press the REDIAL key to redial the last number dialed. To
send a document, proceed from Step 4 of Normal Dialing. Note that
the speaker will be automatically activated when you press the
REDIAL key.

Facsimile reception tone: This is a pronounced, high-pitched tone
that the receiving machine sends to the transmitting machine to
indicate that it is ready to receive.
40

UX300U-BOSD2

Sending a Fax by Automatic Dialing

Sending a Fax by Automatic Dialing
You can dial a fax or telephone number by simply pressing a Rapid
Key, or by pressing the SPEED DIAL key and entering a two-digit
number.

2. Sending
Documents

♦ To use Automatic Dialing, you must first store the full fax or

telephone number in your fax machine.
♦ When you store a fax or telephone number, you select a two-digit

Speed Dial number for it. 45 Speed Dial numbers are available.
Speed Dial numbers
01 through 05 are for
Rapid Key
(one-touch) Dialing.

Speed Dial numbers
06 through 45 are for
dialing with the
SPEED DIAL key.

SPEED DIAL

START/MEMORY

SPEED DIAL key

Attach the strip
of Rapid Key
labels above the
Rapid Keys.

Rapid keys
When you store a
number in a Rapid
Key, write the name
of the party on the
label.
41

Sending a Fax by Automatic Dialing

Storing fax and telephone numbers for Automatic Dialing

Press these keys:

FUNCTION

The display will show: FAX/TEL. # MODE

Press 1 to select SET.

The display will show: FAX/TEL. # SET
ENTER SPEED #

Enter a two-digit Speed Dial number by pressing the number keys
(01 to 05 for Rapid Key Dialing, 06 to 45 for Speed Dialing).

(Example)

Enter the fax or voice number by pressing the number keys (max. of
32 digits including pauses). (Note: A space cannot be entered.)
• Press the SPEED DIAL key to clear a mistake.
• If a pause is required between any of the digits to access a special

service or an outside line, press the REDIAL key (two seconds
per pause). The pause will appear as a hyphen. Several pauses can
be entered in a row.

Press the START/MEMORY key.
START/MEMORY

(Example)

Sending a Fax by Automatic Dialing

Enter the name of the party by pressing the number keys as shown in
the chart below. Up to 20 characters can be entered.
2. Sending
Documents

• If you don’t want to enter a name, skip this step.
• To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter.
Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7

SPEAKER

SPACE =

Press the START/MEMORY key.
START/MEMORY

Return to Step 3 to store another number, or press STOP to exit. If
the number will be used for Rapid Key Dialing, you can write the
name on the appropriate Rapid Key label.
STOP

Step 3 or

Storing area codes and access codes
You can also store an area code or access code in a Rapid Key or
Speed Dial number. To use this number to dial, see Chain Dialing in
Chapter 5, Making Telephone Calls.
Note: An area code or access code stored in a Rapid Key or Speed Dial
number can only be used if the handset is lifted or the SPEAKER key
pressed before dialing.
43

Sending a Fax by Automatic Dialing

Clearing numbers

FUNCTION

Press these keys:

The display will show: FAX/TEL. # MODE

Press 2 to select CLEAR.

Enter the Speed Dial number that you want to clear by pressing the
number keys.
0
1

(Example)

Press the START/MEMORY key.
START/MEMORY

Return to Step 3 to clear another number, or press STOP to exit.
STOP

Step 3 or

Making changes
To make changes in a number previously stored, repeat the storing
procedure. Select the Speed Dial number for which you want to make
changes in Step 3, and then change the number and/or name when they
appear in the display (Steps 4 and 6, respectively).
♦ A lithium battery keeps automatic dialing numbers in memory

The machine uses a lithium battery to keep automatic dialing numbers and
other programmed data in memory when the power is turned off. Battery
power is consumed primarily when the power is off. With the power kept
continuously off, the life of the battery is about 5 years. If the battery dies,
have your dealer or retailer replace it. Do not try to replace it yourself.
44

UX300U-BOSD3

Sending a Fax by Automatic Dialing

Rapid Key Dialing

2. Sending
Documents

If the number you want to dial has been stored for Automatic Dialing
as a Speed Dial number from 01 to 05, you can dial it by pressing the
corresponding Rapid Key.
Load the document(s).
The display will show:
READY TO SEND
• Set the resolution and/or contrast if

desired.

RESOLUTION

Press the Rapid Key corresponding to
the desired Speed Dial number.
• The name of the receiving party will

appear in the display. If no name
was stored, the fax number will
appear. (If the name or number is
incorrect, press the STOP key.)
• The document will be automatically

transmitted once the connection is
made.

Example: To dial Speed
Dial number 01, press
Rapid Key 01.

Sending a Fax by Automatic Dialing

Speed Dialing
Speed Dialing can be used to dial any number that has been stored for
Automatic Dialing.

Load the document(s).
The display will show:
READY TO SEND
• Set the resolution and/or contrast if

desired.

Press the SPEED DIAL key and then
enter the two digits of the Speed Dial
number by pressing the number keys.

RESOLUTION

SPEED DIAL

• To enter numbers 1 through 9, first

enter 0 and then the number.
(Example)

Check the display. If the name or
number shown is correct, press the
START/MEMORY key. (If not,
press the STOP key and then repeat
Step 2.)

START/MEMORY

Sending a Fax by Automatic Dialing

Direct Keypad Dialing

2. Sending
Documents

You can also enter a full number with the number keys and then press
the START/MEMORY key to begin dialing. You can use this
method to dial a full number when you don’t need to speak to the
other party before faxing.
Load the document(s).
The display will show:
READY TO SEND
• Set the resolution and/or contrast if

RESOLUTION

desired.

Enter the number of the receiving
machine by pressing the number keys.
• If a pause is required between any

of the digits to access a special
service or an outside line, press the
REDIAL key (two seconds per
pause). The pause will appear as a
hyphen. Several pauses can be
entered in a row.

ABC

JKL

GHI

4
PQRS

DEF

MNO

5
TUV

WXYZ

Check the display. If the number of the
receiving machine shown is correct,
press the START/MEMORY key.
• If it is not correct, press the STOP

START/MEMORY

key to backspace and clear one digit
at a time, and then re-enter the
correct digit(s).
47

Sending a Fax by Automatic Dialing

Using the HOLD/SEARCH key
If you don’t remember the Rapid Key or Speed Dial number in which
you have stored a particular fax number, you can search for the
number by following the steps below. Once you have found the
number, you can dial it and transmit the loaded document by simply
pressing the START/MEMORY key.

Load the document(s).
The display will show:
READY TO SEND

• Set the resolution and/or contrast if

RESOLUTION

desired.

Press the HOLD/SEARCH key and
then the 1 key.

Enter the first letter of the stored name
by pressing the appropriate number
key (the key below the marked letter)
one or more times until the letter
appears in the display. If the name
begins with a special character or
number, press 1.
• If you don’t remember the first

letter, go to Step 4 (you will scroll
through the list from the beginning).
• If a name wasn’t stored for the

number, press 0. This will cause
numbers, not names, to appear when
you scroll.
48

HOLD/SEARCH

ABC

1
GHI

4
PQRS

2
JKL

5
TUV

DEF

3
MNO

6
WXYZ

Sending a Fax by Automatic Dialing

Press the # key or the * key to scroll
through the names (numbers if you
pressed 0). Stop when the desired
name appears in the display.

2. Sending
Documents

• If no names have been stored that

begin with the entered letter, you
will scroll from the next name, in
alphabetical order, in the list. If no
names/numbers have been stored at
all, NO DATA will appear.

Press the START/MEMORY key.
The document will be automatically
transmitted once the connection is
made.

START/MEMORY

Automatic redialing
If you use automatic dialing (including Direct Keypad Dialing) and
the line is busy, the machine will automatically redial the number. The
machine has been set at the factory to make 2 redialing attempts at
intervals of 5 minutes.
♦ To stop automatic redialing, press the STOP key.
♦ If desired, you can change the number of times the machine

redials with Option Setting 4, and the interval at which redialing
takes place with Option Setting 3. See Chapter 8, Option Settings.

UX300U-BORD

Chapter

Receiving
Documents

Using FAX Mode
Press the
RECEPTION MODE
key until the arrow in
the display points to
FAX.

RECEPTION
MODE

TEL

FAX

A.M.

When the reception mode is set to FAX, the machine will
automatically answer all calls on four rings and receive incoming
faxes.
4 rings

Fax reception

♦ You can change the number of rings on which the machine

answers calls by changing Option Setting 2. (See Chapter 8,
Option Settings.)
♦ If you pick up the handset before the machine answers, you can

talk to the other party and/or receive a document as described in
Using TEL mode.
Note: If you are using distinctive ring, the machine will answer incoming
calls after two rings regardless of the setting of Option Setting 2.
50

Receiving Documents

Using TEL Mode

RECEPTION
MODE

TEL

3. Receiving
Documents

Press the
RECEPTION MODE
key until the arrow in
the display points to
TEL.

FAX

A.M.

When the reception mode is set to TEL, you must answer all calls
using the fax machine’s handset or an extension phone connected to
the same line.

Answering with the fax’s handset

Pick up the handset when the machine rings.

If you hear a fax tone, wait until the display shows RECEIVING and
then replace the handset.
Beep

RECEIVING

Note: If you have set Option
Setting 12 (Fax signal receive) to
NO, press the START/MEMORY
key to begin reception.
51

Receiving Documents

If the other party first talks and then wants to send a fax, press the
START/MEMORY key after speaking (press your
START/MEMORY key before the sender presses their Start key).
• Make sure that the display shows RECEIVING, then replace the

handset.

START/MEMORY

RECEIVING

Answering with an extension phone

Answer the extension phone when it rings.

If you hear a soft fax tone, wait until your fax responds (the
extension phone will go dead if it is connected to your fax, or you
will hear pronounced, high-pitched tones if the phone is connected to
a separate wall jack), then hang up.
Beep

If the fax doesn’t respond, or if the other party first talks to you and
then wants to send a fax, press 5, *, and * on the extension phone
(only on a tone dial phone). This signals the fax to begin reception.
Hang up.

Phone goes dead
or pronounced,
high-pitched tones

Receiving Documents

Comments:

• Your fax will not accept the signal to begin reception (5**) if a document is
loaded in its feeder.

• If you have set Option Setting 12 to NO and hear a fax tone when you answer
the extension phone, you must press 5, *, and * if you are on a touch-tone
phone, or walk over to the fax, pick up the handset, and press the
START/MEMORY key if you are on a pulse dial phone.

3. Receiving
Documents

• The code used to activate fax reception from a touch-tone extension phone
(5**) can be changed if desired. See Option Setting 5 (Tel/Fax Remote
Number) in Chapter 8, Option Settings.

2 in 1 Print
To save paper, you can have the size of your incoming faxes reduced
by 55%. This will allow you to receive, for example, a 2-page
document on one page (note that this may not be possible if the
document pages are longer than your printing paper). To turn on this
function, follow the steps below.

Press these keys:

The display will show:

FUNCTION

2 IN 1 PRINT

Press 1 to turn on the function, or 2 to turn it off.
YES

The display will show:

Press the STOP key.

NO
or

PRINT CONTRAST

STOP

Receiving Documents

Reception Ratio
The fax has been set at the factory to automatically reduce the size of
received documents to fit the size of the printing paper. This ensures
that data on the edges of the document are not cut off. If desired, you
can turn this function off and have received documents printed at full
size.
Note: If a document is too long to fit on the printing paper, the remainder
will be printed on a second page. In this case, the cut-off point may occur
in the middle of a line.
Note: Automatic reduction may not be possible if the received document is
too large, contains too many fine graphics or images, or is sent at high
resolution. In this case, the remainder of the document will be printed on a
second page.

Press these keys:

FUNCTION

The display will show:

RECEPTION RATIO

Press 1 to turn automatic reduction on, or 2 to turn it off.
AUTO

100%
or

If you selected AUTO, go to Step 3. If you selected 100%, go to Step
4.

If you selected AUTO, select the reception ratio to be used in the
event that the memory becomes full (automatic reduction is not
possible when the memory is full). Press 1 for 93% or 2 for 100%.
93%

1
54

100%
or

Receiving Documents

Press the STOP key.

STOP

In situations where printing is not possible, such as when your fax runs
out of paper, the imaging film needs replacement, or the paper jams,
incoming faxes will be received to memory.
When you have received a document in memory, FAX RX IN
MEMORY will appear in the display, alternating with OUT OF
PAPER, FILM END, or PAPER JAM. When you add paper, replace
the imaging film, or clear the jam, the stored documents will
automatically print out.
♦ If you received documents in memory because the fax ran out of

paper, be sure to add paper which is the same size as the paper
previously used. If not, the document print-out size may not match
the size of the printing paper.
Caution!

• When documents are stored in memory, do not turn the power off. This will
erase all of the contents.

• If documents received in memory are lost due to a power failure or other
interruption in the power supply, a CLEAR REPORT will be printed out
when the power is restored. This gives information about the receptions lost,
including the fax numbers of the transmitting machines if they are available.

3. Receiving
Documents

Substitute Reception to Memory

UX300U-BOCY

Chapter

Making
Copies

Your fax can also be used to make copies. Single and multiple copies
(up to 99 per original) can be made, enabling your fax to double as a
convenience office copier.

Load the document(s) face down.
(Maximum of 10 pages.)
The display will show:
READY TO SEND

• Set the resolution and/or contrast if

RESOLUTION

desired. (The default setting for
copying is SUPER FINE.)

Press the COPY/HELP key.
The display will show:

COPY/HELP

COPY MODE
1: MULTI COPY
2: SORT COPY
START: COPY
♦ If you are only making one copy of the original (or of each

original) and don’t want to make a reduction or enlargement
setting, press the START/MEMORY key twice. Copying will
begin.
♦ If you are only making one copy of the original (or of each

original) and want to make an enlargement or reduction setting,
press the START/MEMORY key and go to Step 5.
56

Making Copies

Press 1 (MULTI COPY) if you do not
want the copies sorted. Press 2 (SORT
COPY) if you want the copies sorted.
Example of three
copies each of three
originals

C
A

The display will show:

Originals

A
B

B B

ENTER # (01-99)

If you are making one copy per
original, press the START/MEMORY
key. If you are making multiple copies
per original, enter the number of copies
per original (if the number is less than
10, enter a "0" before the number).
The display will show:

Not sorted (MULTI COPY)

Sorted (SORT COPY)
A

SORT

MULTI

4. Making
Copies

9
Example: Nine
copies per original

COPY RATIO

Set the amount of reduction or
enlargement by entering a number
from 1 to 5 as shown below (or press
the START/MEMORY key to
automatically select 100%). Copying
will begin.
1: AUTO (automatic size adjustment to
match the size of the printing paper)
2: 50%
3: 100% (no reduction or enlargement)
4: 125%
5: 135%

2
Example: 50%

Making Copies

Note: If you place a large number of originals in the feeder, the memory
may become full before all of them can be scanned (MEMORY IS FULL
will appear in the display). If this happens, press the START/MEMORY
key to copy the originals which have been scanned, and then repeat the
copy procedure for the remaining originals, including the original which
was being scanned when the memory became full.

Copy Cut-off
When making a copy of a document that is longer than the printing
paper, use the copy cut-off setting to select whether the remaining part
of the document will be cut off or printed on a second page. The intial
setting is YES (cut off the remainder). To change the setting, follow
the steps below.

Press these keys:

FUNCTION

The display will show:
COPY CUT-OFF

Press 1 to set copy cut-off to YES (the
remaining part of the document will
not be printed), or 2 to set copy cut-off
to NO (the remaining part will be
printed on a second page).

The display will show:
INITIALIZE FILM

Press the STOP key to return to the
date and time display.

YES

STOP

UX300U-BOVC

Chapter

Making
Telephone Calls

Your fax can be used like a regular telephone to make and receive
voice calls.
♦ To make or receive a phone call, the power must be on.

Pick up the handset or press the
SPEAKER key. Listen for the dial
tone.

Dial the number using one of the
following methods:
• Normal Dialing: Enter the full

telephone number with the numeric
keys.
• Rapid Key Dialing: Press the

SPEAKER

ABC

1
GHI

4
PQRS

2
JKL

5
TUV

DEF

3
MNO

6
WXYZ

5. Making
Phone Calls

appropriate Rapid Key.
• Speed Dialing: Press the SPEED

DIAL key, and enter the 2-digit
Speed Dial number with the
numeric keys.

Speak with the other party when they
answer.
• If you pressed the SPEAKER key,

pick up the handset to talk.

Making Telephone Calls

Comments:

• While the handset of the fax is lifted (off hook), an extension phone
connected directly to the fax cannot be used to speak with the other party.

• The fax may interrupt a voice call received on an extension phone if the
reception mode is set to A.M. and there is a period of silence during the
conversation. If you are on a touch-tone phone, you can prevent this by
pressing any three keys on the phone immediately after you answer. (Note:
Do not enter the code to activate fax reception: 5, *, *.)

Chain Dialing
After lifting the handset, you can dial any combination of Normal
Dialing, Rapid Key Dialing and Speed Dialing numbers. For example,
if you have stored an area code or an access code for a special service
in a Rapid Key, you can press the Rapid Key for that area code or
access code, then dial the remainder of the number by pressing a
Rapid Key, pressing number keys, or pressing the SPEED DIAL key
and entering a two-digit Speed Dial number.

Using the HOLD/SEARCH key
You can use the HOLD/SEARCH key to search for a Rapid Key or
Speed Dial number. First search for the number as described in Using
the HOLD/SEARCH key in Sending a Fax by Automatic Dialing in
Chapter 2, then pick up the handset or press the SPEAKER key. The
number will be dialed automatically (do not press the
START/MEMORY key).

Redial
The last number called can be redialed by pressing the REDIAL key
(it is not necessary to pick up the handset or press the SPEAKER
key). When the other party answers, pick up the handset to talk.

Making Telephone Calls

Hold

5. Making
Phone Calls

You can put the other party on hold during a conversation by pressing
the HOLD/SEARCH key. When this is done, they cannot hear you.
You can put the handset back in the cradle without breaking the
connection. When you are ready to speak with them again, pick up the
handset. If you did not put the handset back in the cradle, press the
HOLD/SEARCH key again to resume conversation.

UX300U-UAPN

Chapter

Answering
Machine Hookup

Connecting an Answering Machine
If desired, you can connect an answering machine to your fax
machine’s TEL. SET jack. This will allow you to receive both voice
messages and faxes when you are out.

Remove the seal covering the TEL. SET jack.

Connect the answering machine’s telephone line jack to the TEL.
SET jack.
• If desired, you can connect an extension phone to your answering

machine’s extension phone jack.

TEL
SET.

TEL
LIN .
E

Make sure the
TEL. LINE jack
is connected to
the wall jack.
To answering
machine’s
telephone line jack
62

Activating the Answering Machine Hookup

Changing the outgoing message
The outgoing message (OGM) of your answering machine should be
changed to inform callers who want to send a fax to press their Start
key. For example, your message might go as follows:
"Hello. You’ve reached the ABC company. No one is available to take
your call right now. Please leave a message after the beep or press
your facsimile Start key to send a fax. Thank you for calling."
Comments:

• Try to keep the length of the message under 10 seconds. If it is too long, you
may have difficulty receiving faxes sent by automatic dialing.

• If your outgoing message must be longer than 10 seconds, leave a pause of
about four seconds at the beginning of the message. This will give your fax a
chance to detect fax tones sent when automatic dialing is used.

Activating the Answering Machine Hookup
Before you go out, activate the answering machine hookup as follows:
Set the reception mode to A.M.
RECEPTION
MODE

TEL

6. Answering
Machine

FAX

A.M.

Set your answering machine to auto answer.
• Your answering machine must be set to answer on a maximum of

two rings. If not, you may not be able to receive faxes sent by
automatic dialing.
• If your answering machine has a toll saver function, make sure that

it will answer by the fourth ring.
63

Activating the Answering Machine Hookup

How the hookup operates
While you are out, all of your incoming calls will be answered by your
answering machine and its outgoing message will play. Voice callers
can leave a message. During this time, your fax will quietly monitor
the line. If your fax detects a fax tone or a duration of silence greater
than four seconds, it will take over the line and begin reception.

When you return and
turn off your answering
machine, be sure to
change the reception
mode back to FAX or
TEL!

UX300U-SFCI

Chapter

Special
Functions

Caller ID
If you subscribe to a caller identification service from your telephone
company, you can set your fax to display the name and number of the
caller while the fax rings.
Important:

• To use this function, you must subscribe to a caller identification
service from your telephone company.

• Your fax may not be compatible with some caller identification
services.

Press these keys:

FUNCTION

The display will show: OPTION SETTING

Press the * key three times.

The display will show: CALLER-ID

Press 1 to turn on Caller ID, or 2 to turn
it off. (If you selected 2 (NO), go to
Step 7.)
NO

YES

7. Special
Functions

If you selected 1 (YES), the display
will show:
AREA CODE # MODE
65

Caller ID

Press 1 to select SET. (To clear a
previously programmed area code,
press 2 and go to Step 7.)

CLEAR

SET

The display will show: ENTER AREA CODE

Enter the three digits of your area code.

5
(Example)

Press the START/MEMORY key to
store your area code.
START/MEMORY

The display will show:

COVER SHEET

Press the STOP key to return to the
date and time display.

STOP

• Set Option Setting 2 (Number of Rings to Answer) to 2 or more rings
(see Chapter 8).

How Caller ID operates
When you receive a call, the name and phone number of the caller will
alternately appear in the display, beginning just before the second ring.
The information will continue to be displayed until you pick up the
handset, or until the fax answers automatically if it is in FAX mode.
Note: Some caller ID services may not provide the name of the caller. In
this case, only the phone number will appear.
Display example:

DOE JOHN

444-555-6666

Caller’s name

Caller’s number

Caller ID

Display messages
One of the following messages will appear while the fax rings if caller
information is not available.
NO SERVICE

No caller information was received from your
telephone company. Make sure that the telephone
company has activated your service.

CALLER-ID
ERROR

Noise on the telephone line prevented reception
of caller information.

OUT OF AREA

The call was made from an area which does not
have a caller identification service, or the caller’s
service is not compatible with that of your local
phone company.

PRIVATE CALL Caller information was not provided by the
telephone company at the caller’s request.

Viewing the Caller ID list
If you subscribe to a Caller ID service and have turned on the Caller
ID function, your fax machine will keep information on the most
recent 20 calls and faxes you have received. You can view this
information, which consists of the name and number of each caller, in
the Caller ID List.
♦ After you have received 20 calls, each new call will delete the

oldest call.
Follow the steps below to view the Caller ID List in the display. If
desired, you can immediately dial a number when it appears.

Press these keys:

7. Special
Functions

To print out the list, see Chapter 9, Printing Reports and Lists.

HOLD/SEARCH

The display will show: REVIEWING CALLS
67

Caller ID

Press the * key to scroll through the
list from the most recent call, or the #
key to scroll through the list from the
oldest call.

If you want to dial one of the numbers
in the list, scroll through the list until
the number appears in the display.
• If you want to send a fax, load the

START/MEMORY

document and then press the
START/MEMORY key.
• If you want to make a voice call,

pick up the handset or press the
SPEAKER key. Dialing will begin
automatically. (If you pressed the
SPEAKER key, pick up the handset
when the other party answers.)

Press the STOP key when you have
finished viewing the list.

STOP

To delete calls from the Caller ID list
If you want to delete a single call from the caller list, press the 0 key
while the call appears in the display. If you want to delete all calls
from the list, hold the 0 key down for at least 3 seconds while you are
viewing any number in the list.

Priority Call
If desired, you can set your fax to make a special ringing sound when
you receive a call from a designated phone number. This lets you
know immediately who is calling without having to look at the display.
To use this function, enter the desired phone number by following the
steps below (only one phone number can be entered).
68

Caller ID

Press the keys shown at right.
PRIORITY CALL # will appear in the
display.

FUNCTION

Press 1 to enter a number, or 2 to clear
a number. (If you pressed 2, go to Step
4.)
Enter the phone number, including the
area code, by pressing the number keys
(max. of 20 digits).

(Example)

Press the START/MEMORY key and
then the STOP key.

STOP

START/MEMORY

Blocking voice calls
With Caller ID turned on, you can use the Anti Junk Fax function
described in Blocking Reception of Unwanted Faxes in this chapter to
block voice calls as well as fax receptions (the Anti Junk Fax function
normally only blocks faxes).

7. Special
Functions

In this case, when a voice call or a fax transmission comes in from a
number you have specified as a "Junk Number", your fax will break
the connection as soon as it receives the calling phone number from
the caller ID service (before the second ring).
To use this function, set Option Setting 13 to YES as described in
Chapter 8, Option Settings, and then enter the number in the Anti Junk
Number List as explained in Blocking Reception of Unwanted Faxes
in this chapter.
Note: This function cannot be used if you are using the Distinctive Ring
function.
69

UX300U-SFDR

Distinctive Ring

Distinctive Ring
Important:

• To use distinctive ring, you must subscribe to a distinctive ring
service from your local phone company. Do not turn on this
function if you do not subscribe to a distinctive ring service.

• Your fax may not be compatible with some distinctive ring services.
Distinctive ring is a service offered by some local telephone
companies whereby they assign an additional second number to your
regular single line. The second number rings differently from your
normal number.
If you subscribe to a distinctive ring service, you can set the fax
machine to automatically answer when your second number is called.
This allows you to use the second number as an exclusive fax number.
To have your fax automatically answer when your second number is
called, follow the steps below:

Press these keys:

FUNCTION

The display will show: OPTION SETTING

Press these keys:

The display will show: DISTINCTIVE RING

Distinctive Ring

Press a number from 1 to 3 to select the ring pattern below that
matches your second number’s ring pattern. Or, press 4 to have your
fax automatically answer your normal telephone number. Press 5 to
turn off the distinctive ring function.

RING PATTERN 1:

Two short rings.

RING PATTERN 2:

One short, one long, and one short ring.

RING PATTERN 3:

Two short rings and one long ring.

STANDARD RING: Your standard (normal) ring pattern.

OFF SETTING:

Turn distinctive ring off.

The display will show: FAX SIGNAL RX

Press the STOP key.

Set the reception mode to FAX.
RECEPTION
MODE

STOP

TEL

FAX

A.M.

7. Special
Functions

When using distinctive ring, you must set the reception mode of your
fax to FAX. When your designated fax number is dialed, your fax will
automatically answer and begin reception after two rings. Note that
other devices on the same line will also ring until your fax answers. If
one of your other numbers is dialed, the fax will ring; however, it will
not answer.
Note: If you are using an answering machine with your distinctive ring
service, the answering machine must be connected to a separate wall jack.
Do not connect it directly to your fax.
71

UX300U-SFBR

Broadcasting

Broadcasting
This function allows you to send the same document to as many as 20
different locations with just one operation. First store the document in
memory, then enter the numbers of the receiving machines. The
document will be transmitted to each location.
♦ You can only use Rapid Keys or Speed Dial numbers to dial the

numbers of the receiving machines.

Load the document(s).
The display will show:
READY TO SEND

Press the START/MEMORY key and
then 2.

2
START/MEMORY

Dial the receiving machines
(maximum of 20) using one or both of
the following methods:
• Enter one or more Speed Dial

2
01

numbers by pressing the number
keys.
(Example)

• Press one or more Rapid Keys.

Press the START/MEMORY key.
START/MEMORY

• Set the resolution and/or contrast if

desired.
72

RESOLUTION

Broadcasting

Press the START/MEMORY key.
Transmission will begin.
• A Transaction Report is

automatically printed out after
Broadcasting is completed. Check
the "Note" column of the report to
see if any of the locations are
marked "Busy" or have a
communication error code. If so,
send the document to those locations
again.

START/MEMORY

7. Special
Functions

UX300U-SFCS

Cover Sheet

Cover Sheet
You can have the fax generate a cover sheet and send it as the last
page of each of your fax transmissions.
You can select a
message.

For the recipient’s name
to appear, you must dial
using a Speed Dial or
Rapid Key number with
the name programmed.

Your name and number
must be programmed as
explained in Chapter 1.

Follow the steps below to turn on the cover sheet function. Once the
cover sheet function is turned on, cover sheets will be included with all
tranmissions until you turn it off.

Press these keys:

FUNCTION

The display will show:
OPTION SETTING

Press these keys:
The display will show:
COVER SHEET

Cover Sheet

Press 1 (YES) to turn on the cover
sheet function, or 2 (NO) to turn it off.
The display will show:

YES

NO
or

AUTO PRINT OUT

Press the STOP key to return to the
date and time display.

STOP

Selecting a header message (optional)
When the cover sheet function is turned on, you can also select a
message which will appear as a header at the top of the cover sheet.
Note that the message selection is only effective for one transmission.

Load the document(s).
• The document must be loaded

before a message can be selected.
• The cover sheet function must be

Press these keys:
The display will show:

FUNCTION

7. Special
Functions

turned on.

COVER SHEET HEAD

Cover Sheet

Select a message by entering a number
from 1 to 4:
1: URGENT
2: IMPORTANT
3: CONFIDENTIAL
4: PLS. DISTRIBUTE

1
(Example)

Dial the receiving machine and
transmit the document.

Note: To cancel a cover sheet header setting, press the STOP key or
remove the document from the feeder.

UX300U-SFBN

Batch Page Numbering

Batch Page Numbering
You can change the page numbering of the transmitted document from
simple numbering ("P.01", "P.02", etc.) to batch numbering, which
means that a slash and the total number of pages being sent are added
after each page number (for example, "P. 01/05", "P.02/05", etc.). This
allows the receiver to check for missing pages.

Load the document(s).
• The document must be loaded

before batch page numbering can be
set.

Press these keys:

FUNCTION

The display will show:
PAGE COUNTER SET

Enter the total number of pages ("01"
to "99") by pressing the number keys.

• If you are sending a cover sheet, do

Example:
Eight pages
7. Special
Functions

not include it in the total number of
pages (the number will be adjusted
automatically).

Dial the receiving machine and
transmit the document.

Batch Page Numbering

Comments:

• If you need to cancel a batch number entry, remove the document from the
feeder or press the STOP key.

• If the number of pages actually transmitted does not coincide with the batch
number entered, the alarm will sound and PAGE COUNT ERROR will
appear in the display. PAGE E. will also appear in the NOTE column of the
Transaction Report if it has been set to print out.

UX300U-SFAJ

Blocking Reception of Unwanted Faxes

Blocking Reception of Unwanted Faxes
The Anti Junk Fax function allows you to block reception of faxes
from parties which you specify. This saves paper by not printing out
unwanted "junk" faxes.
To use this function, first turn it on by setting Option Setting 13 to
YES as explained in Chapter 8, and then enter the fax numbers from
which you do not want to receive faxes as shown below. If you are
using the Caller ID function, you can also enter voice numbers.
Comments:

• Up to 5 numbers can be entered in the Anti Junk Number List.
• The Anti Junk function will not operate for a number which has also been
stored as a Priority Call number.

• To clear a number from the Anti Junk Number List, you need to know the
1-digit number which identifies it. If you have forgotten this number, print
out the Anti Junk Number List as explained in Chapter 9.

Press the keys shown at right.
STORE JUNK # will appear in the
display.
Press 1 to store a number in the Anti
Junk Number List, or 2 to clear a
number from the list.

Storing: Enter a 1-digit number from
1 to 5. This number identifies the
fax/voice number you will store in the
next step.
Clearing: Enter the number which
identifies the fax/voice number you
want to clear, and go to Step 5.

FUNCTION

CLEAR

SET

7. Special
Functions

1
(Example)

Blocking Reception of Unwanted Faxes

Enter the full number you want to
block (max. of 20 digits).

(Example)

Press the START/MEMORY key.
START/MEMORY

Return to Step 3 to enter (or clear)
another number, or press STOP to exit.

STOP

Step 3 or

UX300U-SFME

Sending Documents From Memory

Sending Documents From Memory
With this function, the original document is scanned immediately,
stored in memory, and then transmitted once the connection to the
receiving machine is made. This is convenient when transmitting to
places where the line is often busy, as it saves you from waiting to
pick up the original document and frees the feeder for other
operations. After transmission, the document will be cleared from
memory.
♦ Only one memory transmission can be set at a time.
♦ The amount of memory currently occupied appears as a

percentage in the display while the document is being scanned.

Load the document(s).
The display will show:
READY TO SEND

• Set the resolution and/or contrast if

RESOLUTION

desired.

Press the START/MEMORY key and
then 1.

7. Special
Functions

START/MEMORY

The display will show:
ENTER STATION #

Sending Documents From Memory

Enter the number of the receiving
machine using one of the following
methods:
• Press a Rapid Key.
• Press the SPEED DIAL key and

(Example)

enter a Speed Dial number.
• Enter a full telephone number by

pressing the number keys.

Press the START/MEMORY key if
you entered a Speed Dial number or a
full number.

START/MEMORY

• The document will be scanned and

stored in memory. Your fax will
then dial the receiving machine and
transmit the document (redialling
will be done automatically if
necessary).

If the memory becomes full...
If the memory becomes full while the document is being scanned,
MEMORY IS FULL will appear in the display.
♦ Press the START/MEMORY key if you want to transmit the

pages which have been stored up to that point in memory. The
remaining pages will be ejected from the feeder. After
transmission, the memory will be cleared and you can transmit the
remaining pages. You will also need to transmit the page which
was being scanned when the memory filled up.
♦ Press the STOP key if you want to cancel the entire transmission.

UX300U-SFPO

Polling (Requesting a Fax Transmission)

Polling (Requesting a Fax Transmission)
Polling allows you to call another fax machine and have it send a
document (previously loaded in its feeder) to your machine without
operator assistance. In other words, the receiving fax machine, not the
transmitting fax machine, initiates the transmission. You can use your
machine to both poll and be polled by others.
To use the polling function, you must first set Rapid Key 05/POLL for
use as a polling key. This is done by changing Option Setting 14, as
described in Chapter 8, Option Settings.

Requesting transmission
Note: Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial
location, press the SPEED DIAL key and then enter the 2-digit number
corresponding to the Rapid Key.

Dial the fax machine you want to poll
using one of the following methods:

ABC

• Pick up the handset (or press the

GHI

SPEAKER key) and dial the full
number. Wait for the fax
answerback tone.
• Press the SPEED DIAL key and

PQRS

2
JKL

5
TUV

DEF

3
MNO

6
WXYZ

(Example)

enter a 2-digit Speed Dial number.
• Enter the full number using the

Press Rapid Key 05/POLL.

7. Special
Functions

numeric keys.

05/POLL

• If you used the handset, replace it

when POLLING appears in the
display. Reception will begin.

Polling (Requesting a Fax Transmission)

Being polled (polling standby)
To let another fax machine poll your machine, simply set the reception
mode to FAX, and load the document(s) to be sent.
Transmission will take place when the other fax machine calls your
machine and activates polling. Automatic reception is possible while
your machine is on polling standby.

Polling security
Polling Security allows you to prevent unauthorized polling of your
machine. When this function is turned on, polling will only take place
when the fax number of the polling fax machine has been entered in
your machine’s list of permitted fax numbers (called "passcode
numbers"). The number of the polling fax must also be programmed
in itself for identification.
To use Polling Security, follow the steps below to turn the function
on, and then enter permitted numbers as shown on the following page.

Press the keys shown at right.
ENTRY MODE will appear in the
display.

Press the # key three times.
SECURITY SELECT will appear in
the display.

Press 1 to turn polling security on, or 2
to turn it off.

Press the START/MEMORY key and
then the STOP key.

FUNCTION

STOP

START/MEMORY

Polling (Requesting a Fax Transmission)

Storing and clearing fax numbers for polling permission
You can store up to 10 fax numbers in your machine’s list of permitted
numbers.

Press the keys shown at right.
ENTRY MODE will appear in the
display.

Press the # key four times.
PASSCODE # MODE will appear in
the display.

Press 1 to store a number, or 2 to clear
a number.

Storing: Enter a 2-digit number from
01 to 10. This number identifies the
fax number you will store in the next
step.
Clearing: Enter the number which
identifies the fax number you want to
clear, and go to Step 6.

Enter the fax number (max. of 20
digits).

FUNCTION

(Example)

7. Special
Functions

(Example)

Press the START/MEMORY key.
START/MEMORY

Return to Step 4 to enter (or clear)
another number, or press STOP to exit.

STOP

Step 4 or
85

UX300U-SFTI

Timer Operations

Timer Operations
The Timer function allows you to set a transmission and/or polling
operation to be performed automatically at a time you specify. One
transmission operation and one polling operation can be set at any one
time, and the times they will be performed can be specified up to 24
hours in advance.
As an example, you can use this function to take advantage of lower
nighttime telephone rates without having to be there when the
operation is performed.
Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

Press the keys shown at right.
TIMER MODE will appear in the
display.

Press # to set a transmission operation
(SEND MODE), or * to set a polling
operation (POLLING MODE).

Press 1 to select SET.

Enter the time at which you want the
operation to take place (2 digits for the
hour and 2 digits for the minute).

Press the * key to select A.M. or the #
key to select P.M.

Press the START/MEMORY key.

FUNCTION

Example: 9:25

START/MEMORY

Timer Operations

Enter the Speed Dial number of the
receiving fax machine.

• If this is a polling operation, go to

(Example)

Step 10.

Press the START/MEMORY key.
START/MEMORY

Adjust the resolution and/or contrast if
desired (skip to the next step if you
don’t want to change settings).

Press the START/MEMORY key and
then the STOP key. If this is a
transmission operation, load the
document in the feeder sometime
before the specified time of
transmission.

RESOLUTION

STOP

START/MEMORY

To cancel an operation
If you need to cancel an operation after it has been set, follow the steps
below.
Press the keys shown at right.
TIMER MODE will appear in the
display.

Press # to cancel a transmission
operation, or * to cancel a polling
operation.

Press 2 to select CLEAR.

Press the START/MEMORY key and
then the STOP key.

FUNCTION

7. Special
Functions

2
STOP

START/MEMORY

UX300U-OSOS

Chapter

Option
Settings

The option settings let you customize your fax to better suit your needs.
An initial setting has been made for each option at the factory. You can
change a setting by following the steps described for each option below.

FUNCTION

First press FUNCTION
and 4, then press # or
* to scroll through the
options.

Setting 1: FINE RESOLUTION PRIORITY
This option sets the default resolution (the resolution used if a setting is
not made with the RESOLUTION key) for transmitting documents.
Press 1 (YES) to set the default resolution to FINE, or 2 (NO) to set it to
STANDARD.
•

Initial setting: 2
FUNCTION

Display
will show: FINE PRIORITY

YES

STOP

NUMBER OF RINGS

8. Option
Settings

Option Settings

Setting 2: NUMBER OF RINGS TO ANSWER
This option sets the number of rings the fax machine waits before
answering an incoming call in FAX reception mode. Enter any number
from 1 to 5 rings.
•

Initial setting: 4
FUNCTION

Enter a number
from 1 to 5

Press

until
display
shows:

NUMBER OF RINGS
STOP

RECALL INTERVAL

Setting 3: RECALL INTERVAL
This sets the amount of time your fax will wait between automatic
redials when the line is busy. Enter 01 for 1 minute, 02 for 2 minutes,
etc., up to a maximum of 15 minutes.
•

Initial setting: 05

FUNCTION

Enter a number
from 01 to 15

Press

until
display
shows:

RECALL INTERVAL
STOP

RECALL TIMES

Setting 4: RECALL TIMES
This sets the maximum number of times your fax will automatically
redial if the line is busy. Enter any number from 00 to 10.
•

Initial setting: 02
FUNCTION

Enter a number
from 00 to 10

Press

until
display
shows:

RECALL TIMES
STOP

TEL/FAX REMOTE #

Option Settings

Setting 5: TEL/FAX REMOTE NUMBER
If you hear a fax tone when you answer a call on a touch-tone extension
phone connected to the same line as the fax, you can make the fax begin
reception by pressing 5, *, and * on the phone. Use this setting if you
want to use a number other than 5 to begin fax reception. You can enter
any number from 0 to 9.
•

Initial setting: 5
FUNCTION

Press

Enter a number
from 0 to 9

until
display TEL/FAX REMOTE #
shows:
STOP

REMOTE RECEPTION

Setting 6: REMOTE RECEPTION SELECT
If you don’t intend to use the above TEL/FAX REMOTE NUMBER,
you can turn detection of the number off. This will ensure that the fax
never mistakenly attempts to begin reception if it detects a signal similar
to the TEL/FAX REMOTE NUMBER while you are talking on an
extension phone. Press 1 to turn detection on, or 2 to turn detection off.
•

Initial setting: 1
FUNCTION

YES

Press

until
display
shows:

REMOTE RECEPTION

NO
STOP

TRANSACTION LIST

8. Option
Settings

Option Settings

Setting 7: TRANSACTION REPORT PRINT SELECT
This sets the condition for printing out a Transaction Report. Enter a
number from 1 to 5 as follows:
1 (ALWAYS PRINT): A report will be printed after each
transmission, reception, or error.
2 (ERR/TIMER/MEM): A report will be printed after an error, timer
operation, or memory operation.
3 (SEND ONLY):

A report will be printed only after a
transmission.

4 (NEVER PRINT):

A report will never be printed.

5 (ERROR ONLY):

A report will be printed only after an error
occurs.

•

Initial setting: 5
FUNCTION

Press

until
display
shows:

TRANSACTION LIST
STOP

Enter a number
from 1 to 5

DIAL MODE

Setting 8: DIAL MODE
This sets the mode of dialing. Press 1 if you are on a touch-tone line, or
2 if you are on a pulse dial line. (If you don’t know which type of line
you have, try making phone calls with both settings and see which one
works.)
•

Initial setting: 1
FUNCTION

TONE

Press

until
display
shows:

DIAL MODE

PULSE
STOP

QUIET DETECT TM.

Option Settings

Setting 9: QUIET DETECT TIME
When an answering machine is connected to the fax, the fax will take
over the line and begin reception if it detects a certain duration of
silence after the answering machine answers a call. This sets the
duration of silence (in seconds). Enter a number from 01 to 10, or enter
00 to turn off the function.
(Note: We recommend that you do not set Quiet Detect Time below 3
seconds.)
•

Initial setting: 04
FUNCTION

Press

Enter a number
from 00 to 10

until
display QUIET DETECT TM.
shows:
STOP

FAX RX TAD FAILS

Setting 10: FAX RECEPTION WHEN TAD FAILS
Press 1 (YES) to have the fax answer a call if an answering machine
connected to the fax does not answer within 5 rings. Press 2 (NO) to
turn the function off.
•

Initial setting: 2

FUNCTION

YES
1

Press

until
display
shows:

FAX RX TAD FAILS

NO
or

STOP

DISTINCTIVE RING

8. Option
Settings

Option Settings

Setting 11: DISTINCTIVE RING
This sets the ring pattern to which your fax will answer if you subscribe
to a distinctive ring service. Enter a number from 1 to 5 to select a
pattern. See Distinctive Ring in Chapter 7 for more details.
•

Initial setting: 5
FUNCTION

Press

Enter a number
from 1 to 5

until
display
shows:

DISTINCTIVE RING
STOP

FAX SIGNAL RX

Setting 12: FAX SIGNAL RECEIVE
Your fax will automatically begin reception if you hear a high-pitched
fax tone after answering a call on your fax or an extension phone. If you
use a computer fax modem to send documents on the same line, you
must turn this function off in order to prevent your fax from mistakenly
attempting to receive documents from the computer fax modem. Press 1
to turn the function on, or 2 to turn it off.
•

Initial setting: 1
FUNCTION

YES
1

Press

until
display FAX SIGNAL RX
shows:

NO
or

STOP

JUNK # CHECK

Setting 13: JUNK FAX NUMBER CHECK
Press 1 to prevent reception from fax numbers entered in the Anti Junk
Fax List. Press 2 to allow reception from all numbers.
•

Initial setting: 2
FUNCTION

YES

Press

until
display JUNK # CHECK
shows:

NO
STOP

POLLING
93

Option Settings

Setting 14: POLLING
Press 1 if you want to use Rapid Key 05/POLL as a polling key. Press 2
if you want to use it as a regular Rapid Key.
•

Initial setting: 2
until
display
shows:

FUNCTION

Press

YES

POLLING

NO
STOP

CALLER-ID

Setting 15: CALLER ID
If you subscribe to a caller ID service and want to use the Caller ID
function, press 1 twice, enter your 3-digit area code by pressing the
number keys, and then press the START/MEMORY key. To turn
Caller ID off, press 2. (Caller ID is explained in more detail in Caller ID
in Chapter 7.)
•

Initial setting: 2
until
display
shows:

FUNCTION

YES

1
SET

NO
or

CLEAR
or

Enter your
area code
STOP

CALLER-ID

If 1
selected

AREA CODE # MODE

If 1
selected

ENTER AREA CODE

COVER SHEET
START/MEMORY

8. Option
Settings

Option Settings

Setting 16: AUTO COVER SHEET
Press 1 (YES) to have the fax automatically generate a cover sheet and
send it as the last page of each transmission. Press 2 (NO) to turn the
function off.
•

Initial setting: 2

FUNCTION

YES

Press

until
display
shows:

COVER SHEET

NO
STOP

AUTO PRINT OUT

Setting 17: ACTIVITY REPORT AUTO PRINT OUT
Press 1 to have your fax automatically print out an Activity Report once
every 30 operations. (The list can still be printed out on demand when
desired.) Press 2 to turn automatic print-out off.
•

Initial setting: 2

FUNCTION

Display
AUTO PRINT OUT
will show:

YES

NO
STOP

FINE PRIORITY

Chapter

UX300U-PRPR

Printing
Reports and Lists

You can print out lists showing settings and information entered in the
fax. You can also have the fax automatically print out a report on
transactions after they are made. The lists and the report are described
below.

Printing a list

Press these keys:

FUNCTION

The display will show: LISTING MODE

Press the # key or the * key until the desired list appears in the
display.
or

Press the START/MEMORY key.

START/MEMORY

Activity Report
This report shows information on your most recently performed send
and receive operations (a combined maximum of 30 operations can
appear). The report is divided into two parts: the TRANSMISSIONS
ACTIVITY REPORT, which shows information on transmissions, and
the RECEPTIONS ACTIVITY REPORT, which shows information
on receptions.
96

Printing Reports and Lists

♦ If Option Setting 17 (Auto Print Out) is set to YES, a report will
9. Printing Lists

be automatically printed out whenever information on 30
operations has accumulated. (A report can still be printed on
demand at any time.)
♦ All information is erased after a report is printed out. If automatic

print-out is turned off and print-out has not been done manually
for 30 operations, the information on the oldest operation will be
overwritten each time a new operation is performed.

Explanation of headings
SENDER/ The fax number of the other machine involved in the transaction. If
RECEIVER this machine does not have an ID function, the communication mode

will appear (for example, "G3").
PAGES

Number of pages transmitted or received.

NOTE

OK - Transmission/reception was normal.
P.FAIL - A power failure occurred. If you have power and the
problem persists, try a different outlet. If necessary, have an
electrician check your power lines.
JAM - A problem with the paper or original document occurred.
Make sure the paper or document is loaded properly. Make sure the
operation panel is shut securely.
NO PAPER - You ran out of paper during reception.

Printing Reports and Lists

COM.E-0 to COM.E-7 - A telephone line error prevented the
transaction. See Line Error in Chapter 11.
CANCEL - Transmission was cancelled because the STOP key was
pressed, no document was in the feeder, or the other machine
requested transmission using a function which your fax does not
have. If you were attempting to fax, make sure a document is in the
feeder. If you were receiving, contact the faxing party to see how they
are trying to send to you.

Timer List
This list shows the timer operations that are currently set.

Telephone Number List
This list shows the fax and voice numbers that have been stored for
automatic dialing.

Printing Reports and Lists

Passcode List
9. Printing Lists

This list shows settings made for polling security, your name and
fax/telephone number as entered in the machine, and a sample of the
header printed at the top of every page you transmit (HEADER
PRINT).

Option Setting List
This list shows the current status of the option settings.

Printing Reports and Lists

Anti Junk Number List
This list shows the numbers that are blocked by the Anti Junk function.

Caller ID List
This list shows information about your most recent calls (maximum of
20 calls). (This list is only available if you are using the Caller ID
function.)

100

Printing Reports and Lists

Print Setup List
9. Printing Lists

This list shows the current status of the printing settings accessed by
pressing the FUNCTION key and the 6 key.

Transaction Report
This report is printed out automatically after an operation is completed
to allow you to check the result. Your fax is set at the factory to print
out the report only when an error occurs. If desired, you can change
the setting to have it printed out under a variety of other conditions.
This is done by changing Option Setting 7 (Transaction Report Print
Select) as described in Chapter 8.
♦ The same headings appear in the Transaction Report as in the

Activity Report. See Activity Report in this chapter for an
explanation of the headings.
♦ The Transaction report cannot be printed on demand.

101

Chapter

UX300U-MAMA

Maintenance

Fax print head
Clean the printing head frequently to assure optimum printing
performance.

Unplug the power cord.

Pull the paper release plate forward and remove the paper.

Open the operation panel (grasp the finger hold and pull up), and
then pull the release on the right side of the machine forward to open
the print compartment cover.

102

Maintenance

Take the imaging film cartridge out of the print compartment and
place it on a sheet of paper.

Wipe the print head and roller with denatured alcohol.

10. Mainenance

Roller

Print head

Caution!

• Do not use benzene or thinner. Avoid touching the print head with hard
objects.

• The print head may be hot if your fax machine has just received a large
number of documents. If this is the case, allow the print head to cool prior to
cleaning.
103

Maintenance

Place the imaging film cartridge back in the print compartment.

Close the print compartment cover (press down on both sides to
make sure it clicks into place), and then close the operation panel.

Reinsert the paper in the paper tray and push the paper release plate
back down.

104

Maintenance

Scanning glass and rollers
Clean the scanning glass and rollers frequently to ensure the quality of
transmitted images and copies. Open the operation panel (grasp the
finger hold and pull up), and wipe the scanning glass and rollers with a
soft cloth.
removed, as dirts and stains will cause vertical lines on
transmitted images and copies.
♦ Adhesive cellophane tape is useful for removal of debris from the

rollers.

Document
rollers

Caution: When
wiping, take care not
to damage any of the
protruding parts on
the underside of the
operation panel.
Scanning glass

The housing
Wipe the external parts and surface of the machine with a dry cloth.
Caution!

• Do not use benzene or thinner. These solvents may damage or discolor the
machine.
105

10. Mainenance

♦ Make sure that all dirt and stains (such as correcting fluid) are

UX300U-TSPS

Chapter

Troubleshooting

Problems and Solutions
If you have any problems with your fax, first refer to the following
troubleshooting guide. If you cannot solve the problem, call Sharp’s
Customer Assistance Center at 1-800-BE SHARP.

Answering machine hookup
Problem
The answering machine
hookup does not operate
properly.

Check and remedy

• Make sure your fax machine’s reception mode is
set to A.M.

• Make sure your fax machine’s TEL. LINE jack is
connected to the wall jack.
Make sure your fax machine’s TEL. SET jack is
connected to your answering machine’s
telephone line jack (not the answering machine’s
extension phone jack).

• Make sure your answering machine’s outgoing
message is under 10 seconds.

• Make sure that Option Setting 9 (Quiet Detect
Time) is set to three or four seconds (see
Chapter 8).

• Make sure that the Distinctive Ring function is
set to OFF SETTING (see Distinctive Ring in
Chapter 7).

• If you have checked all of the above and the
hookup still doesn’t operate properly, call the
Customer Assistance Center.

106

Problems and Solutions

Line error
Problem
LINE ERROR appears in
the display and/or a
transaction report is printed
out with COM. E- and a
number from 0 to 1, 2, 3, 4,
5, 6, or 7 in the NOTE
column.

Check and remedy

• Try the transaction again. If the error persists,
check the following:

• Check the hookup. The cord from the TEL. LINE
jack to the wall jack should be no longer than six
feet.
the same telephone line.

• Check with the other party to make sure their fax
machine is functioning properly.

• Have your telephone line checked for line noise.
• Try connecting your fax to a different telephone
line.

• If the problem still occurs, your fax machine may
need service.

Dialing and transmission problems
Problem

Check and remedy

No dial tone when you pick
up the handset or press the
SPEAKER key.

• Make sure the handset cord is connected to the

Dialing is not possible.

correct jack. See Handset in Connections in
Chapter 1.

• Make sure the power cord is properly plugged
into a power outlet.

• Make sure that the telephone line is properly
connected to both the TEL. LINE jack and the
wall jack.

• Make sure that the fax is set to the correct
dialing mode for your telephone line. See Option
Setting 8 in Chapter 8.

107

11.Troubleshooting

• Make sure there are no modem devices sharing

Problems and Solutions

The power is on, but no
transmission takes place.

• Make sure that the receiving machine has fax
paper.

• Make sure that the telephone line cord is
plugged into the TEL. LINE jack, and not the
TEL. SET jack.

• If the receiving machine is in manual mode with
no attendant, reception will not be possible.

• If the receiving machine is not a Sharp model,
make sure it is G3 compatible.

• Check the display for error messages.
• Pick up the handset and check for a dial tone.
Nothing is printed at the
receiving end.

• Make sure that the document for transmission is

A distorted image is
received at the other end.

• Noise on the telephone line may cause

placed face down in the feeder.
distortion. Try sending the document again.

• Make a copy of the document on your fax. If the
copy is also distorted, your fax may need
service.

Reception and copying problems
Problem

Check and remedy

• Make sure that the reception mode is set to FAX.
The fax machine doesn’t
receive documents
automatically.

The power is on, but no
reception takes place.

108

If you subscribe to a distinctive ring service,
make sure that the Distinctive Ring function is
set to the correct ring pattern. If you do not
subscribe to a distinctive ring service, make sure
that Distinctive Ring is set to OFF SETTING.
(See Distinctive Ring in Chapter 7.)

• Make sure that the wall jack is connected to the
TEL. LINE jack, and not the TEL. SET jack.

Problems and Solutions

The printing paper comes
out blank when you try to
receive a document.

• Make sure that the document is loaded properly
in the feeder of the transmitting machine. Make
a copy to confirm the printing ability of your
machine.

• It is important to select a paper that is

The received document is
faint.

Received images are
distorted.

• Ask the other party to send higher contrast
documents. If the contrast is still too low, your
fax may have a problem. Make a copy to check
it.

• Noise on the telephone line may cause
distortion. Have the other party try sending the
document again.

• The print head may be dirty. See Fax print head
in Chapter 10.

• Make a copy of another document on your fax. If
the copy is also distorted, your fax may need
service.
The quality of copies is poor
and/or black spots appear.

Reception/copying is
interrupted.

• Any dirt or material on the scanning glass will
cause spots to appear on copies and
transmitted faxes. Clean the fax print head and
the scanning glass as explained in Chapter 10.

• If reception or copying takes place continuously
for a long time, the print head may overheat.
Turn off the power and let it cool down.

• Make sure the operation panel and the printer
A received document or
copy prints out in strips.

compartment cover under the operation panel
are completely closed (press down on both
sides of each). (To close the printer
compartment cover, grasp the top of the
operation panel and pull to open it, and then
press down on both sides of the printer
compartment cover.)

109

11.Troubleshooting

General print quality is poor.

appropriate for the thermal transfer printer in
your fax. We recommend using laser quality
paper that has a very smooth finish. Copier
paper will work, but it sometimes tends to yield a
lighter print quality.

Problems and Solutions

General problems
Problem

Check and remedy

• Make sure the fax is plugged in and the imaging
Information cannot be
programmed in the fax.

Nothing appears in the
display.

film and paper have been loaded. (Programming
is not possible if the imaging film and printing
paper have not been loaded.) See Loading the
Imaging Film and Loading Printing Paper in
Chapter 1.

• Make sure the power cord is properly plugged
into a power outlet.

• Connect another electrical appliance to the
outlet to see if it has power.
The machine does not
respond when you press
any of its keys.

• If a beep sound is not made when you press the

Automatic document
feeding does not work for
transmission or copying.

• Check the size and weight of the document (see

keys, unplug the power cord and then plug it
back in several seconds later.

Transmittable Documents in Chapter 2).

• The fax may interrupt during a voice call if the
Voice calls taken on an
extension phone are
interrupted by the fax.

No reception occurs when
polling is attempted.

reception mode is set to A.M. To prevent
interruption on a touch-tone extension phone,
press any three keys on the extension phone
after answering. (Note: Do not enter the code to
activate fax reception.)

• Make sure you have not run out of paper.
• Make sure the transmitting machine is in
automatic reception mode.

• If the transmitting machine has polling security,
make sure that your fax number has been
entered both in your machine and in the
transmitting machine.

110

UX178U-TSDM

Display Messages

Messages and Signals
Display messages

CHECK PAPER SIZE

The paper size setting is incorrect. Change the paper
size setting as described in Loading the Paper in
Chapter 1.

COVER OPEN

The print compartment cover (under the operation
panel) is open. Open the operation panel (grasp the
top and pull toward you), and then press down firmly
on both sides of the print compartment cover to close
it.

DOCUMENT JAM

The original document is jammed. See the following
section, Clearing Paper Jams.

FAX RX IN MEMORY

A fax has been received in memory because the
imaging film needs replacement, you have run out of
printing paper, or the paper is jammed. The fax will
print out automatically when the problem is fixed.

FILM END

The imaging film may need replacement. Check the
film and replace if necessary.

FUNCTION MODE

The FUNCTION key has been pressed.

HOLD

The HOLD/SEARCH key has been pressed to put
the other party on hold during a phone conversation.
Press the HOLD/SEARCH again to take the other
party off hold.

LINE ERROR

Transmission or reception was not successful. Press
STOP to clear the message, and then try again. If the
error persists, see Line Error in Problems and
Solutions in this chapter.

LINE IS IN USE

An extension phone connected to the fax is being
used. Do not lift the fax’s handset or attempt
transmission at this time, as this will interrupt the
conversation on the extension phone.

111

11.Troubleshooting

Note: If you have turned on the Caller ID function, see Caller ID in
Chapter 7 for display messages related to Caller ID.

Display Messages

MEMORY IS FULL

The memory is full. This may occur during fax
reception if too much data is received before the
pages can be printed out. If faxes have been
received to memory because printing is not possible
(an additional message will indicate the problem),
resolve the problem so that printing can continue
(see Substitue Reception to Memory in Chapter 3). If
you are attempting to transmit from memory, see
Sending Documents from Memory in Chapter 7.

MEMORY PRINTING

The fax is preparing to or printing out a document
from memory.

NO DATA

This appears if you attempt to search for an
automatic dialing number when none have been
stored.

NO # STORED

You have tried to dial or clear a Rapid Key or Speed
Dial number that hasn’t been programmed (a full
number hasn’t been assigned to it).

OUT OF PAPER

You are out of printing paper (or the paper release
plate is open). Load paper as described in Loading
Printing Paper in Chapter 1.

ON HOOK DIAL

The SPEAKER key has been pressed and the fax is
waiting for you to dial. (To return to the date and time
display, press the SPEAKER key again.)

OVER HEAT

The print head has overheated. Operation can be
continued once it cools.

PAPER JAMMED

The printing paper is jammed. See the following
section, Clearing Paper Jams.

READY TO SEND

A document has been loaded and the fax is waiting
for transmission or copying instructions.

RECALLING

This appears if you attempt to send a fax by
automatic dialing and the line is busy or the receiving
fax machine does not answer. Your fax machine will
automatically reattempt the call. (See Automatic
Redialing in Sending a Fax by Automatic Dialing in
Chapter 2.)

112

Display Messages

SEARCH DIAL

The HOLD/SEARCH key has been pressed. Press
# or * to search for an automatic dialing number, or
press STOP to return to the data and time display.
(See Using the HOLD/SEARCH key in Sending a
Fax by Automatic Dialing in Chapter 2.)

TOTAL PAGE(S) 01

Number of pages transmitted, received, or copied.

Audible signals

3 seconds

Indicates the end of
transmission, reception, or
copying.

Intermittent tone
(3 beeps)

5 seconds
(1 second on,
1 second off)

Indicates incomplete
transmission, reception, or
copying.

Rapid intermittent tone

35 seconds
(0.7 seconds on,
0.3 seconds off)

Indicates that the handset is
off hook.

11.Troubleshooting

Continuous tone

113

UX300U-TSCP

Clearing Paper Jams

Clearing Paper Jams
Clearing a jammed document
If the original document doesn’t feed properly during transmission or
copying, or DOCUMENT JAMMED appears in the display, first try
pressing the START/MEMORY key. If the document doesn’t feed
out, open the operation panel and remove it.
Important:
Do not try to remove a document without opening the operation
panel. This may damage the feeder mechanism.

Open the operation panel by grasping
the finger hold and pulling up.

Remove the document.

Close the operation panel, making sure
it clicks into place.

114

Click!

Clearing Paper Jams

Pull the paper release plate forward
and remove the paper.

Open the operation panel (grasp the
finger hold and pull up), and then pull
the release on the right side of the
machine forward to open the print
compartment cover.

Gently pull the jammed paper out of
the machine, making sure no torn
pieces of paper remain in the print
compartment or rollers.

11.Troubleshooting

Clearing jammed printing paper

115

Clearing Paper Jams

Close the print compartment cover
(press down on both sides to make sure
it clicks into place), and then close the
operation panel.

Reinsert the paper in the paper tray and
push the paper release plate back down.

116

UX300U-Parts

Ordering parts
To order parts, contact the parts distribution center located nearest you. When
ordering a part, use the part order number shown below.
Operation manual

TINSE3912XHZA

Rapid Key labels

TLABH4751XHZZ

Handset cord

QCNW-3976XHOW

Telephone line cord

QCNW-3975XHGY

Handset

DUNTK464BXHWH

Paper tray extension

LPLTP3003XHSA

Original document support

PHOP-2102XHZZ

Imaging film cartridge

CPLTP3002XHB1

Gears

NGERH2455XHZZ (large gear)
NGERH2456XHZZ

Part distribution centers
Panson Electronics
I-80 and New Maple Ave.
Pine Brook, NJ 07058

Tel: 1-800-255-5229
Fax: 1-800-332-3922

Tritronics, Inc.
1306 Continental Drive
Abingdon, MD 21009

Tel: 1-800-638-3328
Fax: 1-800-888-FAXD

Tritronics, Inc.
1015 NW 52nd Street
Ft. Lauderdale, FL 33309

Tel:1-800-365-8030
Fax: 1-800-999-FAXD

Fox International, Ltd.
23600 Aurora Road
Bedford Heights, OH 44146

Tel: 1-800-321-6993
Fax: 1-800-445-7991

Andrews Electronics
25158 Avenue Stanford
Santa Clarita, CA 91355

Tel: 1-800-274-4666
Fax: 1-805-295-5126

Sharp Accessories and Supply Center
2130 Townline Road
Peoria, IL 61615

Tel: 1-800-642-2122

117

UX178U-fcc

FCC Regulatory Information
This equipment complies with FCC rules, Part 68. On this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence
Number (REN) for this equipment. If requested, this information must be provided to
your telephone company.
An FCC compliant telephone cord and modular plug is provided with this equipment.
This equipment is designed to be connected to the telephone network or premises wiring
using a compatible modular jack which is Part 68 compliant. This equipment connects to
the telephone network through a standard USOC RJ-11C network interface jack.
The REN is used to determine the quantity of devices which may be connected to your
telephone line and still have all of those devices ring when your number is called. Too
many devices on one line may result in the devices not ringing in response to an incoming call. In most, but not all, areas as the sum of the RENs of all devices should not exceed five (5.0). To be certain of the number of devices that may be connected to your
line, as determined by the total RENs, contact your local telephone company.
If this equipment causes harm to the telephone network, your telephone company may
disconnect your service temporarily. If possible, they will notify you in advance. If advance notice is not practical, you will be notified as soon as possible. You will also be advised of your right to file a complaint with the FCC.
Your telephone company may make changes in its facilities, equipment, operations, or
procedures that could affect the operation of your equipment. If this happens, the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.
If you have any questions or problems which cannot be solved by reading this manual,
please contact Sharp’s Customer Information Center. The number is 1-800-BE SHARP.
If the equipment is causing harm to the telephone network, your telephone company may
ask you to disconnect the equipment until the problem have been resolved.
This equipment may not be used on coin service provided by the telephone company.
Connection to party lines is subject to state tariffs. Contact your state’s public utility commission, public service commission, or corporation commission for more information.
This equipment is hearing-aid compatible.
When programming and/or making test calls to emergency numbers:
• Remain on the line and briefly explain to the dispatcher the reason for the call.
• Perform such activities in the off-peak hours, such as early morning or late evening.

118

UX300U-QRQR

QUICK REFERENCE GUIDE
ENTERING YOUR
NAME AND NUMBER

INSTALLATION

Note: Imaging film and paper must be loaded to
perform the following operation.
FUNCTION

1. Press:

Display shows:
TEL
SET.

OWN NUMBER SET

2. Press:

TEL
LIN .
E

START/MEMORY

3. Enter your fax number (max. of 20 digits) by
pressing the number keys.

♦ If you make a mistake, press the HOLD/SEARCH
key to move the cursor back to the mistake, then
enter the correct number or letter.
1. Connect the handset as shown.
2. Plug the power cord into a grounded, 120 V outlet.
3. Plug one end of the telephone line into the TEL.
LINE jack on the rear of the fax, and the other
end into your telephone wall jack.

Connecting an answering machine and/or
extension telephone

TEL.
SET

4. Press:
START/MEMORY

5. Enter your name by pressing the appropriate
number keys as shown below.

♦ To enter two letters in succession that require
the same key, press the SPEAKER key after
entering the first letter.
A=

SPACE =

TEL.
LIN
E

GHI

1. Remove the seal covering the TEL. SET jack
on the rear of the fax. Connect an extension
telephone or answering machine to the TEL.
SET jack.

ABC

DEF

JKL

MNO

TUV

WXYZ

SPEED DIAL

REDIAL

PQRS

HOLD/SEARCH

OPER
SPEAKER

2. If desired, connect an extension phone to the
answering machine.

Deletes highlighted
letter
Upper/lower case
shift key
Moves cursor to the
left.
Moves cursor to the
right.

Press either key one or more times to select
and enter a symbol.
STOP

6. When finished, press:
START/MEMORY

119

SETTING THE
DATE AND TIME
Note: Imaging film and paper must be loaded to
perform the following operation.
Press:

FUNCTION

Display shows:

DATE & TIME SET

SENDING DOCUMENTS

Place your document
(up to 10 pages) face
down in the document
feeder.

Normal Dialing
1. Lift the handset or press

SPEAKER

2. Dial the fax number.

Press the START key:
START/MEMORY

Enter two digits for the Month (01 through 12).
Enter two digits for the Day (01 through 31).

3. Wait for the reception tone (if a person answers,
ask them to press their Start key).
4. Press:
START/MEMORY

Enter four digits for the Year (Ex: 1999).
Enter two digits for the Hour (01 through 12).

Rapid Key Dialing

Enter two digits for the Minute (00 through 59).

Press the appropriate Rapid Key. Transmission
will begin automatically.

Press the * key for A.M. or the # key for P.M.
STOP

When finished, press:
START/MEMORY

Speed Dialing
SPEED DIAL

1. Press:

STORING AND CLEARING
NUMBERS FOR AUTO DIALING

2. Enter 2-digit Speed Dial number.
3. Press:
START/MEMORY

Note: Imaging film and paper must be loaded to
perform the following operation.

RECEIVING DOCUMENTS
1. Press:

FUNCTION

3
TEL

FAX

FEB 1 10:30

Display shows:

FAX/TEL # MODE

Press:

RECEPTION
MODE

A.M.

TEL

FAX

FEB 1 10:30

2. Press 1 to store a number or 2 to clear a number.

A.M.

TEL

FAX

FEB 1 10:30

3. Enter a 2-digit Speed Dial number (from 01 to
05 for Rapid Key Dialing, or 06 to 45 for Speed
Dialing). (If you are clearing a number, go to
Step 7.)

FAX mode: The fax automatically answers on four
rings and receives the incoming document.

4. Enter the full telephone/fax number.

TEL mode:

A.M.

5. Press:

Fax
tone

START/MEMORY

6. Enter the name of the location by pressing number keys (max. of 20 characters). (Refer to the
letter entry table in ENTERING YOUR NAME
AND NUMBER.)
STOP

7. Press:
START/MEMORY

120

RECEIVING

A.M. mode: Select this mode when an answering
machine is connected to the fax and the answering machine is turned on.

UX300U-QRSP

GUIA DE CONSULTA RAPIDA
INTRODUCCIÓN DE SU NOMBRE Y NÚMERO

INSTALACIÓN
1

1. Presione: FUNCTION

El visualizador mostrar:

OWN NUMBER SET

2. Presione:
TEL
SET.

START/MEMORY

TEL
LIN .
E

3. Introduzca su número de fax empleando el teclado.
Se pueden introducir un máximo de 20 dígitos.

♦ Si se equivoca, pulse la tecla HOLD/SEARCH para
mover el cursor al error. Al introducir el dato correcto se borra el error.
1. Conecte el microtelfono como se muestra.
2. Enchufe la unidad en su toma de CA de la
pared.
3. Conecte la toma TEL LINE a su toma telefónica de la pared.

INSTALACIÓN CON UN CONTESTADOR
AUTOMÁTICO Y UN TELÉFONO DE EXTENSIÓN

TEL.
SET

TEL.
LIN
E

4. Presione:
START/MEMORY

5. Introduzca su nombre empleando el teclado.

♦ Para introducir dos letras seguidas que requieran emplear la misma tecla, pulse la tecla
SPEAKER después de introducir la primera letra.
A=

SPACE =

GHI

ABC

DEF

JKL

MNO

SPEED DIAL

Borra la letra resaltada
Tecla de cambio de
mayúsculas/minúsculas
Mueve el cursor hacia
la izquierda
Mueve el cursor hacia
la derecha

REDIAL

PQRS

TUV

WXYZ
HOLD/SEARCH

1. Quite el sello que cubre la toma TEL SET del
panel trasero del facsmile. Conecte el teléfono
de extensión a la toma TEL SET.
2. Conecte la toma TEL LINE del contestador
automático a la toma TEL SET del facsmile.

OPER
SPEAKER

Para desplazarse a través del grupo de símbolos.
STOP

6. Presione:
START/MEMORY

121

INSERCION DE FECHA Y
HORA
Presione:

FUNCTION

El visualizador mostrar:

DATE & TIME SET

ENVO DE DOCUMENTOS
Ponga su documento
(hasta 10 páginas)
con el lado impreso
hacia abajo en el alimentador de documentos.

Marcación normal

Presione:

SPEAKER
START/MEMORY

1. Levante el microteléfono o pulse

Introduzca 2 dígitos para el mes (01 a 12).

2. Marque el número de fax empleando el teclado.

Introduzca 2 dígitos para el da del mes(01 a 31).
Introduzca 4 dígitos para el año (Ex: 1999).

3. Espere a oír el tono de recepción.

Introduzca 2 dígitos para la hora (01 a 12).

4. Presione:

Introduzca 2 dígitos para el minuto (00 a 59).

START/MEMORY

Pulse: "*" para AM o "#" para PM.

Marcación con teclas rápidas

Después de introducir todos los caracteres,

Marcación mediante tecla rápida: Pulse la tecla
rápida apropiada y la transmisión empezar
automáticamente.

STOP

pulse:
START/MEMORY

Marcación veloz

MEMORIZACIÓN Y BORRADO
DE NÚMEROS DE LAS MARCAS AUTOMÁTICAS

1. Presione:

SPEED DIAL

2. Introduzca el número de marcación rápida empleando el teclado.
3. Presione:
START/MEMORY

1. Presione:

FUNCTION

RECEPCIÓN DE DOCUMENTOS
El visualizador muestra:

FAX/TEL # MODE
TEL

2. Presione:
1
Presione "2" y luego introduzca un número de
dos dígitos para designar el número de marcación rápida.
3. Introduzca un número de dos dígitos ("01" a
"45") para designar el número de marcación
rápida. Este sera el número de dos dígitos que
usted emplear para marcar el número deseado.
4. Presione:

Presione:

RECEPTION
MODE

A.M.

TEL

FAX

FEB 1 10:30
A.M.

TEL

FAX

FEB 1 10:30
A.M.

FAX modo: El fax sonar cuatro veces y recibir
automáticamente los documentos entrantes.

START/MEMORY

5. Introduzca el nombre del lugar o de la persona
al que pertenece este número de marcación
rápida (máximo de 20 caracteres).

FAX

FEB 1 10:30

TEL modo:

Tono
de fax

START/MEMORY

RECEIVING

6. Presione:
START/MEMORY

7. Introducir el nombre del lugar o persona al que
este número de ha sido asignado.
STOP

8. Presione:
START/MEMORY

122

A.M. modo: Elija este modo cuando Vd. va a
salier y desea que un contestador automático conteste todas las llamadas.

Index
A
A.M. reception mode, 30
Activity Report, 96
Automatic printing, 95
Answering machine hookup
Activating, 63
Connecting, 62
Fax Reception When TAD Fails, 92
Quiet Detect Time, 92
Troubleshooting, 106
Anti junk fax, 79, 93
Anti Junk Number List, 100
Audible signals, 113
Auto cover sheet, 95
Automatic dialing, 45
Automatic dialing, storing numbers, 42

B
Batch page numbering, 77
Broadcasting, 72

C
Caller ID, 65
Caller ID List, 67, 100
Chain Dialing, 60
Cleaning, 102, 105
Contrast, 37
Copies, 56
Copy cut-off setting, 58
Copy/Help key, 9, 56
Cover sheet, 95

Search, 48, 60
Speed, 46, 59
Direct Keypad Dialing, 47
Display, 8
Display messages, 111
Distinctive Ring, 70
Document feeder, 35
Document guides, 35
Document restrictions, 34
Document rollers, 105
Document sizes, 33
Document, maximum scanning size, 34

E
Extension telephone
Connecting, 15
Using, 52

F
FAX reception mode, 30, 50
Fax Signal Receive, 93
Fine Resolution Priority, 88
Function key, 9

H
Halftone, 37
Handset, 11
Handset receiver volume, 32
Hold, 61
Hold/Search key, 9, 60
Housing, cleaning, 105

Date, setting, 27
Daylight Saving Time, 29
Dial mode, 91
Dialing
Direct Keypad, 47
Normal, 39, 59
Rapid Key, 45, 59

Imaging film, loading and replacing, 16
Initialize film setting, 20

J
Jams, clearing, 114
Junk fax number check, 93

123

Index

L
Letters, entering, 26
Line error, 107
Loading printing paper, 21
Loading the document, 35

M
Memory
Sending documents from, 81
Substitute reception to, 55

N
Normal Dialing, 39, 59
Number keys, 9
Number of rings in AUTO mode, 89

O
Option Setting List, 99
Ordering parts, 117

P
Panel release, 8
Paper jams, clearing, 115
Paper size setting, 22
Passcode List, 99
Pauses in automatic dialing, 42, 47
Polling, 83 - 85
Polling key, setting, 94
Print contrast setting, 23
Print head, cleaning, 102
Print Setup List, 101
Priority Call, 68

R
Rapid Dial keys, 9
Rapid Key Dialing, 45, 59
Recall Times, 89
Recall Wait Interval, 89
Reception mode
A.M. mode, 30

FAX mode, 30, 50
Setting, 30
TEL mode, 30, 51
Reception mode key, 8, 30
Reception Ratio setting, 54
Redial key, 8, 40, 60
Redialing, 49, 60
Remote Reception Select, 90
Removing original document, 36
Resolution, 37
Resolution key, 9
Ringing volume, 32
Rollers, cleaning, 105

S
Scanning glass, cleaning, 105
Search Dialing, 48, 60
Sender’s name and number, entering, 24
Speaker key, 9, 31, 39, 59
Speaker volume, 31
Speed Dial key, 8, 46, 59
Speed Dialing, 46, 59
START/MEMORY key, 9
Stop key, 9

T
TEL reception mode, 30, 51
TEL. LINE jack, 13
TEL. SET jack, 15, 62
Tel/Fax Remote Number, 90
Telephone line cord, 13
Telephone Number List, 98
Telephone, using as, 59
Time, setting, 27
Timer List, 98
Timer operations, 86
Transaction Report, 101
Transaction Report Print Select, 91
Two-in-one printing, 53

V
Volume keys, 9, 31

124

UX300u MSDS-Front 1/2

SHARP

Date Issued: Dec. 22,1998

MATERIAL SAFETY DATA SHEET

MSDS No. B-1006

Section 1. Product Identification
Product Code: UX-3CR Imaging Film

Section 2. Supplier’s Name and Address
Sharp Corporation
22-22 Nagaike-cho, Abeno-ku, Osaka, Japan
Local suppliers are listed below. Please contact the nearest supplier for additional information.

(Country)
U.S.A.

Canada

United
Kingdom

(Name and Telephone Number)
Sharp Electronics Corporation
Telephone number for information :
Emergency telephone number
:
Sharp Electronics of Canada Ltd.
Telephone number for information :
Emergency telephone number
:
Sharp Electronics(U.K.)Ltd.
Telephone number for information :

1-800-237-4277
1-800-255-3924
905-890-2100
1-800-424-9300
01923-474013

Section 3. Ingredients
Ingredients
Polyethylene terephthalate
Carbon black
Ethylene-vinyl acetate
copolymer
Ester wax
Parraffin wax
Microcrystalline wax
Modified wax
Polyester resin
Others

CAS No.
25038-59-9
1333-86-4

Proportion
51.0 %
8.5 %

OSHA PEL
3.5mg/m3

ACGIH TLV
3.5mg/m3

Other Limits
-

24937-78-8

3.1 %

2mg/m3 (fume)
-

8015-86-9
8002-74-2
63231-60-7
8016-60-2
27923-68-8
-

5.6
12.5
15.2
1.3
1.3
1.5

%
%
%
%
%
%

Section 4. Hazardous Identification (Emergency Overview)
This product is ink film for thermal transfer facsimile. "Ink film" is a thin film coated with ink.
It is no special hazard under normal use condition.

Section 5. Health Hazard Data
Route(s) of Entry:

Inhalation ?

Skin ?

not applicable

Ingestion ?
Possible but very
unusual

+
+

Health Hazards:

The ingredients are not listed in ACGIH (1986) and OSHA (1989) except carbon
black and paraffin wax
Carcinogenicity:
In 1996 the IARC reevaluated carbon black as a Group 2B carcinogen (possible
human carcinogen). This classification is given to chemicals for which there is
inadequate human evidence, but sufficient animal evidence on which to base an
opinion of carcinogenicity. The classification is based upon the development of lung
tumors in rats receiving chronic inhalation exposures to free carbon black at levels
that induce particle overload of the lung. Studies performed in animal models other
than rats did not show any association between carbon black and lung tumors.
Signs and Symptoms of Exposure:
not applicable
Medical Conditions Generally Aggravated by Exposure: not applicable
Emergency and First Aid Procedures:
not applicable

125

UX300u MSDS-Front 2/2

SHARP

Date Issued: Dec.22,1998

MATERIAL SAFETY DATA SHEET

MSDS No. B-1006

Section 6. Physical Chemical Characteristics
Boiling/Melting Point
Vapor Pressure
Vapor Density
Evaporation Rate
Appearance
Odor

m.p. about 70 C
for ink
not applicable
not applicable
negligible
thin film coated
with ink
slight wax odor

Specific Gravity

about 1

Solubility in
Water
PH
Viscosity
Color

negligible
not applicable
not applicable
black

Section 7. Fire and Explosion Data
Flash Point (Method Used):
Ignition Temperature:
Flammable Limits:
Extinguishing Media:
Special Fire Fighting Procedure:
Unusual Fire and Explosion Hazard:
Sensitivity to Mechanical Impact:
Sensitivity to Static Charge:

about 250 C for ink
not applicable
(LEL); not applicable
(UEL); not applicable
CO2, water, dry chemicals and form etc.
none
none
no hazardous effect by mechanical impact
not applicable

Section 8. Reactivity Data
Stability:
Incompatibility (Materials to Avoid):
Hazardous Decomposition:
Hazardous Polymerization:

Stable
none
not applicable
not applicable

Section 9. Precautions for Safe Handling and Use
Personal Protection Information (Respiratory,
Engineering Control/Ventilation:
Work/Hygienic Practice:
Steps to be taken in case of Spill or Leak:

Waste Disposal Method:

Eye Protection and Protective Glove): not required
not required
none
If rumple the product and wax layer peel off, sweep up or clean with vacuum cleaner.
If it dirty skin, wash with water and soap. If it clothes, wash by suitable method.
Dispose in an approved incinerator or contract with licensed chemical disposal
agency.
Ensure conformity with governmental disposal regulations. (Dispose by the same
method of ordinary plastic products.)

Section 10. Regulatory Information
NFPA Rating (U.S.A.):
WHMIS Legislation (Canada):
Transport Information:
UN No.:

no information
not controlled
no information
no information

Section 11. Other information
Reference :

126

IARC (1996) Monographs on the Evaluation of the Carcinogenic Risk of Chemicals
to Humans, Vol. 65, Printing Process and Printing inks,
Carbon Black and Some Nitro Compounds, Lyon, pp-149-261
H. Muhle, B. Bellmann, O. Creutzenberg, C. Dasenbrock, H. Ernst,
R. Kilpper, J. C. Mackenzie, P. Morrow, U. Mohr, S. Takenaka, and
R. Mermelstein (1991) Pulmonary Response to Toner upon Chronic Inhalation
Exposure in Rats.
Fundamental and Applied Toxicology 17, pp. 280-299

changed 98.3.18

SEC-CALL-AD

LIMITED WARRANTY
SHARP ELECTRONICS CORPORATION warrants to the first end user purchaser that this Sharp brand
product (the "Product"), when shipped in its original container, will be free from defective workmanship
and materials, and agrees that it will, at its option, either repair the defect or replace the defective Product
or part thereof with a new or remanufactured equivalent at no charge to the purchaser for parts or labor
for the period(s) set forth below.
This warranty does not apply to any appearance items of the Product nor to the additional excluded item(s)
set forth below nor to any product the exterior of which has been damaged or defaced, which has been
subjected to misuse, abnormal service or handling, or which has been altered or modified in design or
construction.
In order to enforce the rights under this limited warranty, the purchaser should follow the steps set forth
below and provided proof of purchase to the servicer.
To the extent permitted by applicable state law, the warranties set forth herein are in lieu of, and exclusive
of, all other warranties, express or implied. Specifically, ALL OTHER WARRANTIES OTHER THAN
THOSE SET FORTH ABOVE ARE EXCLUDED. ALL EXPRESS AND IMPLIED WARRANTIES
INCLUDING THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR USE, AND FITNESS FOR
A PARTICULAR PURPOSE ARE SPECIFICALLY EXCLUDED. If, under applicable state law, implied
warranties may not validly be disclaimed or excluded, the duration of such implied warranties is limited to
the period(s) from the date of purchase set forth below.
Neither the sales personnel of the seller nor any other person is authorized to make any warranties other
than those described above, or to extend the duration of any warranties beyond the time period described
above on behalf of Sharp.
The warranties described herein shall be the sole and exclusive warranties granted by Sharp and shall
be the sole and exclusive remedy available to the purchaser. Correction of defects, in the manner and for
the period of time described herein, shall constitute complete fulfillment of all liabilities and responsibilities
of Sharp to the purchaser with respect to the Product, and shall constitute full satisfaction of all claims,
whether based on contact, negligence, strict liability or otherwise. In no event shall Sharp be liable, or in
any way responsible, for any damages or defects in the Product which were caused by repairs or attempted
repairs performed by anyone other than an authorized servicer. Nor shall Sharp be liable or in any way
responsible for any incidental or consequential economic or property damage. Some states do not allow
limits on warranties or on remedies for breach in certain transactions; in such state the limits herein may
not apply.
Your Product:
Warranty Period for this Product:
Additional items excluded
from warranty coverage:
Where to obtain service:

What to do to obtain service:

Personal Facsimile
Ninety (90) days parts and labor from date of purchase.
Any consumable items such as paper supplied with the
Product.
At a Sharp Authorized Servicer located in the United States.
To find out the location of the nearest Sharp Authorized
Servicer, call Sharp toll free at 1--800-BE-SHARP.
Ship (prepaid) or carry in your Product to a Sharp Authorized
Servicer. Be sure to have proof of purchase available. If you
ship or mail the Product, be sure it is packaged carefully.

For product information or customer assistance, please visit http://www.sharp-usa.com on
the World Wide Web or call 1-800-BE SHARP.

SHARP ELECTRONICS CORPORATION
Sharp Plaza,
Mahwah, New Jersey 07430-2135

SEC-BACK

SHARP ELECTRONICS CORPORATION
Sharp Plaza, Mahwah, New Jersey 07430-2135

SHARP CORPORATION

PRINTED IN THAILAND
(TINSE3912XHZB)

Source Exif Data:

File Type                       : PDF
File Type Extension             : pdf
MIME Type                       : application/pdf
PDF Version                     : 1.4
Linearized                      : No
Create Date                     : 1999:06:29 10:42:50Z
Modify Date                     : 2001:09:25 16:01:50-03:00
Subject                         : UX-300 Thermal Paper Fax Operation Manual
Keywords                        : operation manual, manual, manuals, user guide, guide, instructions, pdf, pdf manual, spec sheet, specification sheet
Page Count                      : 130
Creation Date                   : 1999:06:29 10:42:50Z
Producer                        : Acrobat Distiller 3.0J (Windows 版)
Author                          : Sharp Electronics
Mod Date                        : 2001:09:25 16:01:50-03:00
Metadata Date                   : 2001:09:25 16:01:50-03:00
Creator                         : Sharp Electronics
Title                           : UX-300 Operation Manual
Description                     : UX-300 Thermal Paper Fax Operation Manual

EXIF Metadata provided by EXIF.tools

Sharp Ux 300 Users Manual Operation

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