Spectralink PP6N40-1G9 KIRK 5040 Handset with Blue tooth User Manual 5020 5040UserGuide

Spectralink Corporation KIRK 5040 Handset with Blue tooth 5020 5040UserGuide

Contents

UserMan

Polycom® KIRK 5020 / 5040 User Guide
Congratulationson your new 5020 / 5040 HandsetYour new handset will provide you with the greatest possible degree of flexibility and mobility due to high battery capacity, practical weight, size and design.Charge your handset 14 - 16 hours prior to first use for best performanceSTOP!
3Contents1 Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71.1 Handset Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71.2 Charger Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71.3 Battery Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81.4 Installing Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91.5 Charging Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101.6 Battery Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111.7 Battery Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 About Your 5020 / 5040 Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122.1 Handset Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142.1.1 Status Icons 152.1.2 Display Backlight 172.2 Navigating Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172.2.1 Entering Main Menu 182.2.2 Scrolling in Menus 182.2.3 Confirming Choices 182.2.4 Navigating Cursor 182.2.5 Adjusting Volumes 182.2.6 Returning to Previous Menu 182.2.7 Leaving Menus 182.2.8 Shortcuts 183 Basic Handset Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203.1 Turning Handset On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203.2 Adjusting Speaker Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213.3 Locking Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214 Making Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214.1 Off Hook Dialling (Dial Directly) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224.2 On Hook Dialling (Pre-Dial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224.3 Dial from Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224.4 Dial from Call List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224.5 Dial from Call Register . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234.6 Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234.7 Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245 Answering Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245.1 Auto Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245.2 Mute a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245.3 Reject a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245.4 Redirect a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256 During Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256.1 Turning Loadspeaker On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256.2 Turning Microphone Mute On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256.3 Entering Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257 Using the Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267.1 Description of Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
47.1.1 Phone Book 267.1.2 Call Register 267.1.3 Messages 267.1.4 MSF Function 277.1.5 External Services 277.1.6 Status 277.1.7 Settings 277.2 List of Menu Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278 Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298.1 Using the Alphanumeric Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298.2 Managing an Existing Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298.2.1 Finding Contact in Phone Book 298.2.2 Dialing Contact from Phone Book 308.2.3 Editing Name/Number 308.2.4 Adding New Number 308.2.5 Adding to Speed Dial 318.2.6 Deleting Number 328.2.7 Deleting Speed Dial 328.2.8 Deleting Contact 338.3 Adding New Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 339 Call Register. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349.1 Incoming Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349.1.1 Viewing List of Incoming Calls 349.1.2 Adding an Incoming Call to Phone Book 349.1.3 Deleting an Incoming Call from List 359.2 Outgoing Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 359.2.1 Viewing List of Outgoing Calls 359.2.2 Adding an Outgoing Call to Phone Book 359.2.3 Deleting an Outgoing Call from List 369.3 Missed Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 369.3.1 Viewing List of Missed Calls 369.3.2 Adding a Missed Call to Phone Book 379.3.3 Deleting a Missed Call from List 379.4 Delete . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 379.4.1 Deleting All Incoming Calls 379.4.2 Deleting All Outgoing Calls 389.4.3 Deleting All Missed Calls 389.4.4 Deleting All Calls from All Lists 3810 Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3810.1 Writing and Sending a New Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3910.1.1 Clearing Text Field 4010.2 Saving a New Message in Outbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4010.3 Saving a New Message as a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4010.4 Saving a Received Message as a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4010.5 Sending Messages Using Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4110.6 Reading a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4210.6.1 Reading a Long Message 42
510.6.2 Reading a Short Message 4310.6.3 Reading a Call Back Message 4310.7 Replying a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4310.7.1 Reply Using an Empty Screen 4310.7.2 Reply in Continuation of Original Text 4410.7.3 Reply Using a Template 4410.8 Forwarding a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4510.9 Resending a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4510.10 Erasing a Single Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4510.11 Erasing a Single Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4610.12 Erase All Read Messages from Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4610.13 Erase All Messages from Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4610.14 Erase All Messages from Outbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4710.15 Erase All Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4711 Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4711.1 Silent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4811.2 Headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4811.3 Auto Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4811.4 Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4811.5 Ringing Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4811.6 Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4911.7 Firmware Version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4912 Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4912.1 Ringing Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4912.2 Ringing Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4912.3 Alerting Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5012.4 Vibrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5012.5 Silent Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5012.5.1 Changing Settings of Silent Mode 5112.6 Auto Key Lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5112.7 Backlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5212.7.1 Setting Backlight at Dimmed 5212.7.2 Turning Backlight Off 5212.7.3 Adjusting Backlight Delay 5212.8 Auto Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5312.8.1 Changing Settings of Auto Answer 5312.9 Out of Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5412.9.1 Changing Settings of Out of Range 5412.10 Bluetooth (only KIRK 5040) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5412.10.1 Activate Bluetooth Function 5512.10.2 Pair Wireless Headset with the Handset 5512.10.3 Deactivate Bluetooth 5512.10.4 Activate Bluetooth Again 5612.10.5 Disconnect Wirelees Headset. 5612.10.6 Connect Wireless Headset again 5612.10.7 Remove Wireless Headset from the Device List 5612.10.8 Auto Connect 57
612.10.9 Wireless Headset Volume 5712.10.10 Switch Between Wireless Headset and Handset 5712.10.11 Last Number Redial 5812.11 Advanced... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5812.11.1 Language 5812.11.2 Any Key Answer 5812.11.3 Long Key 5812.11.4 Login 5912.11.5 Time & Date 6113 General Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6213.1 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6213.2 Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6213.2.1 Error information 6213.2.2 Technical specification 6313.2.3 International Regulatory and Product Information 6313.2.4 Important Safety Instructions 67
71 Getting StartedRead all information in this section before you use your handset.1.1 Handset InformationDanger: Ensure that the adapter voltage is the same as the electrical outlet voltage.The handset uses radio signals and does not guarantee a connection in all circumstances. Do not rely on a cordless handset to make emergency calls.Never use your handset:• in the vicinity of electrical detonators• in shielded rooms• in areas where radio transmission is forbidden• in aircraftsDo not place a handset near:• water, moisture or damp areas• heat sources, direct sunlight or unventilated areas• devices which generate strong magnetic fields such as electrical appliances, fluorescent lamps, computers, radios, televisions or fax machines• areas where the handset can be covered, its ventilation impaired, liquid spilled on the unit or objects inserted into the handset through any openings.• areas with dust, vibration, shock or temperature extremesCheck for small metal objects in the handset earpiece/mouthpiece before using the handset.Do not store or locate flammable liquids, gases, or explosive materials in the same com-partment or vicinity as the cordless handset, its parts or accessories.1.2 Charger InformationTwo types of chargers can be used for the handset. An ordinary charger and a USB charger. The USB charger supports a PC phone book management
8program, provided for the system administrator.1.3 Battery InformationRead the following information before you handle the batteries:• Do not leave a battery where it could be subjected to extremely high temperatures.• Do not charge battery when the ambient room temperature is above 40°C/104°F or below 5°C/41°F. • Do not replace batteries in potentially explosive environments, such as rooms where flammable liquids or gases are present.• The battery will explode if disposed of in a fire.• Do not charge batteries unless you use the approved charger and the proper batteries. Location Type Part NumberUSA Ordinary charger 84642472Countries outside the USA Ordinary charger 84642464USA USB charger 84642473Countries outside the USA USB charger 84642466USA Power supply 84642471EU Power supply 84642469UK Power supply 84642470All USB cable 84718504
9• Only use the original lithium battery type 84743418 (ICP73048) in the 5020 / 5040 Handset. Do not use these batteries with other products. These batteries were designed specifically for use with the 5020 / 5040 Handset and the 5020 / 5040 charger ONLY. Improper use of the batteries may result in explosion and fire hazard. Do not do anything that would cause the battery to short circuit.• Do not let battery or charger come into contact with conductive metal objects.• Do not attempt to take battery apart.• Power handset off before removing the battery.1.4 Installing BatteryBefore using the handset, it is necessary to install the battery.1 To install battery press down back cover and slide it towards the bottom of the handset.2 Lift off back cover.3 Insert battery with the label readable.4 Press back cover back in locked position (when you hear a click the back cover is in position).
10Note: The product label, including the CE logo, can be found in the battery compartment.1.5 Charging BatteryWhen charging battery for the first time, it is necessary to leave handset in charger for 14-16 hours for the battery to be fully charged.During normal operation, it takes approximately 6 hours to charge the handset from fully discharged to its full capacity. Turning the backlight off reduces charging time with approximately 2 hours (refer to “Turning Backlight Off” on page 52). • Place handset in charger. For correct charging, be sure the room temperature is between 0°C/32°F and 40°C/104°F. Do not place the handset in direct sunlight. The battery has a built-in heat sensor which will stop charging if the battery temperature is too high.If the handset is turned off when placed in charger, nothing indicates the charging. There will be no reaction on incoming calls.If the handset is turned on when charging, the display shows the blue charging icon in the status bar. The charging icon is replaced by the green fully charged icon , when the battery is fully charged (when handset is removed from charger, the charg-ing icon disappears). The handset will not vibrate. Auto answer is inactive. The hand-set reacts normally for incoming calls.It is necessary to recharge battery when display shows the battery low icon , or if the handset cannot be turned on.
1.6 Battery Capacity The capacity of the battery depends on the use of backlight and talk time. Battery capacity in active mode:• up to 20 hours of talk time.Battery capacity in standby mode:• 200 hours when backlight display is turned off.• 100 hours when backlight display is set at dimmed.For information about how to check battery capacity, refer to “Battery” on page 48.1.7 Battery DisposalWarning: Lithium lon batteries must be disposed of properly. Do not dispose of the batteries in office or household waste.Lithium lon batteries are recyclable. You can help preserve the environment by return-ing your unwanted batteries to your nearest recycling center for recycling or proper disposal. Contact your system administrator for more information about battery disposal and recycling centers in your local area.
121 About Your 5020 / 5040 HandsetHeadset ConnectorVolume ControlAdjusts speaker volume.Display Shows call information, handset status icons and guides you through option menus. MicrophoneJJCABDCDEGHIJFABCD
13Left SoftkeyOn hook(idle) On hook is the term used when handset is in standby mode.Enters main menu.OR Confirms choices in menu.ORTurns handset off with a long (three second) key press. Off hook(active)Off hook is the term used when handset is in active mode. Mutes microphoneRight SoftkeyOn hook(idle)Returns to previous menu.Off hook(active)Turns loadspeaker on.RedirectOn hook(idle)Exits menu.Off hook(active)Redirects calls.On/off HookFour-Way Navigation KeyOn hook(idle)Navigates menu.ORAdjusts volumes in menu.ORMoves cursor.ORShortcuts to phone book, call register and missed call.Off hook(active)Shortcut to phone book.EFGHI
14The display is divided in three parts: Status bar, Display center and Softkey Text (see figure above).The types of information shown in Status bar when: • on hook (idle) - display shows user ID, personal settings and time. If bluetooth activated (only 5040), the bluetooth icon is visible. If wireless headset connected (only 5040) the headset icon is visible.• off hook - display shows user ID. The types of information shown in Display center when:• on hook (idle) - display shows standby logo or call information when receiving an incoming call• off hook - display shows a telephone icon. If a wireless headset is connected to the handset (only 5040), the display shows a telephone icon if the audio is in the handset, and it shows a headset icon if the audio is in the headset.The types of information shown in Softkey text when:Keypad Lock/UnlockOn hook(idle)Locks/unlocks keypad (Menu + Ø).Status BarDisplay CenterSoftkey TextJ
• on hook (idle) - display shows Menu and ShortcutMenu: Menu gives access to the different functions of the handset. For more information about the content of the menu, refer to “Using the Menu” on page 26. For information about how to navigate the menu, refer to “Navigating Handset” on page 17.Shortcut: Personal shortcuts consist of functions you have chosen to add to a list of shortcuts. For more information, refer to “Personal Shortcuts” on page 19.• off hook - display shows various terms according to the context of the specific function.1.1.1 Status IconsThe following icons may appear in Status bar or Display center:The low signal icon indicates that the handset soon will be out of cov-erage.The no signal icon indicates that handset is out of coverage, or that the system is busy (no speech channels available).The low battery icon indicates that battery capacity is low.The telephone icon will appear when you miss a call.The telephone icon will appear when an incoming call arrives.The telephone icon will appear when you make a call.
The telephone icon will appear when the handset is off hook or a call is connected.The envelope icon will appear when you receive a message. The charging icon will appear when the handset is placed in charger.The fully charged icon will appear when the battery is fully charged.The key lock icon indicates that the entire keypad is locked. The silent icon will appear when all sounds are disabled.The loadspeaker icon will appear when loadspeaker is turned on.The mute icon will appear when mic mute is turned on. Mic mute is a abbreviation of microphone mute.The bluetooth icon will appear when bluetooth is activated. How-ever, when wireless headset is connected, the bluetooth icon disap-pears.The headset icon will appear when the wireless headset is connected.
1.1.2 Display BacklightThe display backlight automatically turns on when an incoming call or message arrives, or if a key is pressed. The backlight turns off when the handset is idle after a preset period of time delay. You can disable the backlight to save power, refer to “Turning Backlight Off” on page 52 for more information.1.2 Navigating Handset The main part of the functions of the handset are grouped into different menus. In the following sections you will find a description of how to navigate these menus. For more information about the content of the different menus, refer to “Using the Menu” on page 26. You navigate the handset using two softkeys and a four-way navigation key. The fig-ure below illustrates the connection between these keys and the text shown in display.Four-Way Navigation KeyUse the key to move around in menus. The four lines on the key illustrate the directions you move when pressing the key.Right SoftkeyPressing right softkey activates right softkey text.Use right softkey to enter list of personal shortcuts. When in menu, use the key to return to previous menu.Left SoftkeyPressing left softkey acti-vates left softkey text.Use left softkey to enter main menu. When in menu, use the key to con-firm your choices.
The handset also offers both personal and predefined shortcuts to selected functions in the menu. In the end of this chapter, you will find a section describing how to use these shortcuts.1.2.1 Entering Main Menu • To enter main menu press left softkey to activate Menu.1.2.2 Scrolling in Menus • When in menu, press top or bottom of navigation key to scroll up and down in menu.1.2.3 Confirming Choices • When in the relevant menu, press left softkey to confirm your choices. Various terms are being used in the softkey text according to the context of the specific function.1.2.4 Navigating Cursor • When in the relevant menu, press left or right side of navigation key to move cursor from side to side. This is especially relevant when you are writing/editing words or entering/editing numbers and want to delete a letter or digit. • To delete, simply place cursor behind letter or digit and press right softkey to activate Delete.1.2.5 Adjusting Volumes • When in the relevant menu, press left or right side of navigation key to adjust ringing and alerting volumes. • Press left side to turn volume down, or press right side to turn volume up.1.2.6 Returning to Previous Menu • When in menu, press right softkey to activate Back or Exit. You now return to previous menu.1.2.7 Leaving Menus • To leave menu, press the R key. This key will exit menu at once.1.2.8 ShortcutsThe handset contains two types of shortcuts:
• Personal shortcutsPersonal shortcuts consist of functions you have chosen to add to a list of shortcuts. The list is assigned to the right softkey.• Predefined shortcuts Predefined shortcuts are unchangeable and assigned to different keys on the handset.1.2.8.1 Personal Shortcuts By adding specific functions to the list of shortcuts, you get quick access to functions you often use.Note: Personal shortcuts can only be used when handset is in standby mode (on hook).In the following you will find a description of how to add, use and remove personal shortcuts.To add a shortcut:While on hook, press Shortcut to enter the shortcut function.Scroll to Edit shortcuts and press Select.Scroll to the function, you want to make a shortcut to. Press Select to add the function to the list of personal shortcuts.To use a shortcut:While on hook, press Shortcut to enter the shortcut function.Scroll to the desired shortcut and press Select.To remove a shortcut:While on hook, press Shortcut to enter the shortcut function.Scroll to Edit shortcuts and press Select.Scroll to the desired shortcut and press Select to remove the function from the list of shortcuts.
1.2.8.2 Predefined ShortcutsPredefined shortcuts are unchangeable and assigned to different keys. In the following you will find a list of predefined shortcuts and a description of how to access and use them.Call list: While on hook, press left side of navigation key to enter call list. Incoming calls are illustrated with green arrowsOutgoing calls are illustrated with blue arrowsMissed calls are illustrated with red arrowsExit menu: When in menu, press R.Find name: While on or off hook, press top or bottom of navigation key.Press bottom of navigation key to start at the top of name list with the letter a.Press top of navigation key to start at the bottom of name list with the letter z.Keypad locked/unlocked: While on hook, press Menu followed by  (Display shows the key lock icon followed by the text Keypad locked/unlocked).Missed calls: While on hook, press right side of navigation key to enter a list of missed call.Redirect a call: While on a call, press R. The feature is system dependent.Save name and number: While on hook, enter number and press Save.Silent on/off: While on hook, press Menu followed by #. (Display shows the silent icon followed by the text Silent mode on/of, and a small icon is placed in status line).Speed dial: While on hook, press digit equivalent to number of the contact in the speed dial list continuously until call is started.1 Basic Handset Options1.1 Turning Handset On/OffTo turn handset on:• Press left softkey to turn on handset.To turn handset off:
Press left softkey until the question ‘Turn off?’ appears in display.Press Yes to confirm.Note: When you turn handset off, all content of call register and settings of time and date are deleted if the subscribed system does not resend the information to the handset.1.2 Adjusting Speaker VolumeAdjusting speaker volume can only be done when handset is off hook. The handset will remember the speaker volume until you make a new adjustment.During a telephone conversion you can adjust the speaker volume at any time in rela-tion to the noise level of the surrounding environment. Use key placed at the upper right side of handset for volume control.To turn speaking volume up:• While off hook, press top of key to turn up volume.To turn speaker volume down:• While off hook, press bottom of key to turn down volume.1.3 Locking KeypadLock keypad to prevent keys from being accidentally pressed.To lock/unlock keypad:• Press Menu followed by  to lock keypad.• Press Unlock followed by  to unlock keypad.To answer a call when keypad is locked, press . When you end the call, the keypad automatically locks.For automatic keypad lock, refer to “Auto Key Lock” on page 51.1 Making CallsThe handset must be subscribed and registered to make a call. For more information about subscribing, refer to “Creating a Login” on page 60.For internal calls, dial extension number. Contact your system administrator for a list of these extension numbers.For external calls, dial external code (or line pool code) to access an external line, then dial external number. Contact your system administrator to confirm what external
code or line pool code to use.1.1 Off Hook Dialling (Dial Directly)Press to make a call. Dial number.Press to terminate the call.1.2 On Hook Dialling (Pre-Dial)Dial number.Press to make a call.Press to terminate the call.1.3 Dial from Phone BookThe handset’s phone book is familiar to an ordinary phone book. However, the find name function makes it easy to find a contact as you can jump directly to the desired contact using the quick search as described below.Press Menu to enter main menu.Scroll to Phone Book and press Select.Scroll to Find name and press Select.To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).5 Press . 6 If more than one number: scroll to the desired number and press .7 The display icon appears until call is connected.8 Press again to terminate the call.Note: For more information about using your phone book, refer to “Phone Book” on page 29.Call list shows up to 40 of your latest incoming, outgoing and missed calls. When memory of call list is full, the handset will automatically erase the oldest call when a
new call is received in call list.• Incoming calls are illustrated with green arrows • Outgoing calls are illustrated with blue arrows • Missed calls are illustrated with red arrowsTo dial from call list:1 While on hook, press left side of navigation key to enter call list.2 Scroll to the desired name or number and press .Note: When you turn off the handset, all content of call list is deleted if the subscribed system does not resend the information to the handset.1.5 Dial from Call RegisterThe call register menu stores up to 40 of your incoming, outgoing and missed calls. The calls are classified in three groups: incoming calls, outgoing calls and missed calls. If memory of call register is full, the handset will automatically erase the oldest call when a new call is received in call register. If you want to delete calls from call register manually, refer to “Delete” on page 37.To dial from call register:Press Menu to enter main menu.Scroll to Call register and press Select.Scroll to the desired list and press Select.Scroll to the desired name or number and press .For more information about call register, refer to “Call Register” on page 34.Note: When you turn off the handset, all content of call register is deleted if the subscribed system does not resend the information to the handset.1.6 RedialPress Menu to enter main menu.Scroll to Call register and press Select.Scroll to Outgoing calls and press Select.Scroll to the desired name or number and press .
1.7 Speed DialIf you have assigned a number to one of the speed-dialing keys 0-9, do the following:• While on hook, press digit equivalent to number of the contact in the speed dial list continuously until call is started.Note: For more information about adding number to speed dial, refer to “Adding to Speed Dial” on page 31. 1 Answering CallsThe handset must be subscribed and registered to answer a call. For more information about subscribing, refer to “Creating a Login” on page 60. When handset rings, display shows the icon for incoming calls and the caller infor-mation appears below if supported by the subscribed system.• Press to answer a call when your handset rings.. Note: You can distinguish between an internal and external call by the ring tone. The ring tone of an internal call is followed by three short beeps.1.1 Auto AnswerWhen auto answer is turned on, the handset automatically goes off hook when an incoming call arrives.If subscribed to a wireless solution, the handset automatically goes on hook when calls are terminated. Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Auto answer and press Select.Scroll to On or Off and press Change.Note: When charging, auto answer is inactive.1.2 Mute a Call• Press Silence and the ring signal is muted.1.3 Reject a CallNote: Rejecting a call is system dependent. If supported by the subscribed system, do the following:
• Press Reject to refuse the call. The rejected call is registered as a missed call.1.4 Redirect a Call Note: Redirecting a call is system dependent. If supported by the subscribed system, do the following: While on a call, press R.Dial number of the person you want to redirect the call to and press Ok. If you want to withdraw the call, press R.Press to terminate the call.1 During CallsWhen you are on a call, you have three options as described in the following. Two of the options concern whether you want to make parts of a call public or personal. It is possible to turn both of these options on at the same time. The last and third option is to enter and use the phone book, while you are on a call. 1.1 Turning Loadspeaker On/OffTurning loadspeaker on allows other people in the room to listen to and participate in the conversation. You may set the handset on a desk or table and leave your hands free.To turn loadspeaker on/off:While on a call, press Loud on to turn loudspeaker on.To turn loudspeaker off, press Loud off.1.2 Turning Microphone Mute On/OffTurning microphone mute on will mute your voice. That is you can hear the other party but they cannot hear you.While on a call, press Mic Mute to turn microphone mute on.To turn microphone mute off, press Mic on. 1.3 Entering Phone BookWhile on a call, you can access the find name function to scroll through names and numbers using predefined shortcuts (up/down navigation keys). For more informa-tion about entering phone book, refer to “Predefined Shortcuts” on page 20. For more information about using phone book, refer to “Phone Book” on page 29.
1 Using the MenuThe handset offers a range of functions that are grouped into menus. The main menu consists of seven menus: Phone Book, Call Register, Messages, MSF Function, External Services, Status and Settings. For more information about accessing and navigating the menu, refer to “Navigating Handset” on page 17.Note: If handset is in menu mode, and an incoming call arrives, then menu will be dropped and the call handled as usual. When call is terminated, the handset returns to menu mode.1.1 Description of MenusIn the following you will find a short description of the seven menus. For more infor-mation about a specific menu, see reference in the end of each description or “List of Menu Functions” on page 27, which will give you a quick overview of the functions of each menu.1.1.1 Phone BookYou can store numbers and names in your phone book.The phone book can store up to 250 names with up to four numbers each. A maximum of 24 digits, including spaces, is allowed for each number. Names are sorted alphabeti-cally starting with their first character.For more information about using phone book, refer to “Phone Book” on page 29.1.1.2 Call RegisterThe call register keeps track of all your recent calls as it stores up to 40 of your incom-ing, outgoing and missed calls. For more information about call register, refer to “Call Register” on page 34.1.1.3 MessagesIf supported by the subscribed system, you can send and receive messages from the messages menu.All messages is automatically stored in inbox or outbox. Messages can store up to 20 messages. A maximum of 72 letters, including spaces, is allowed for each message.For more information about reading, writing and sending messages, refer to “Mes-sages” on page 38.
1.1.4 MSF FunctionMSF Function is a special function based on MSF (Message Service Function). The function requires special software in the main system.1.1.5 External ServicesExternal Services are features placed in the main system, and only available if the handset is subscribed to a KIRK solution. External Services include: “View Clip Stack”, “Delete Clip Stack” and “Local Phone Book”. The Local Phone Book is a common phone book for all handsets subscribed to the actual system, and all handsets sub-scribed to the system are listed in the phone book. Additional numbers can be added to the phone book by the system administrator.1.1.6 StatusStatus provides a quick overview of some of the handset settings and works as a short-cut, which makes it easy to change the basic settings according to your needs. For more information about changing basic settings, refer to “Status” on page 47.1.1.7 SettingsSettings offer you the opportunity to customize the handset according to your needs. The settings can be changed at any time.For more information about customizing the handset, refer to “Settings” on page 49 or “Advanced...” on page 58.1.2 List of Menu FunctionsIn the following you will find a list of the different menu functions. The list gives a quick overview where to find the desired function of the handset.Phone BookFind nameAdd name/numberSpeed dialDeleteCall RegisterIncoming callsOutgoing callsMissed calls
DeleteMessagesNew messageInboxOutboxErase messagesTemplatesMSF FunctionNumber:StatusSilentHeadsetAuto answerBatteryRinging tone VolumeFirmware versionSettingsRinging volumeRinging toneAlerting volumeVibratorSilent modeAuto key lockBacklightAuto answer9 Out of range10 Bluetooth11 Advanced...
1 Phone BookYou can store numbers and names in your phone book.The phone book can store up to 250 names with four numbers each. A maximum of 24 digits, including spaces, is allowed for each number. Names are sorted alphabetically starting with their first character.If the display shows Memory full, it is necessary to delete one or more names from the phone book (refer to “Deleting Contact” on page 33).1.1 Using the Alphanumeric KeyboardThe normal dialling keys (0-9) are used for writing the name to be placed in the phone book. By pressing the keys a certain number of times the related letters will appear in the display.Spaces are made by using the 0-key.Key  changes between uppercase and lowercase letters, which is indicated on the top left-hand corner of the display.Pressing left or right side of navigation key will move the cursor.To delete letters, place cursor behind letter and press Delete.1.2 Managing an Existing Contact The phone book menu offers a range of possibilities to manage existing contacts and makes it easy to add, edit or delete name and number. Note: It is possible to add up to four numbers to a contact.1.2.1 Finding Contact in Phone BookThe handset’s phone book is familiar to an ordinary phone book. However, the find name function makes it easy to find a contact as you can jump directly to the desired contact using the quick search as described below.Press Menu to enter main menu.Scroll to Phone Book and press Select.Scroll to Find name and press Select.
To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Note: It is also possible to reach phone book without entering menu using a shortcut (refer to “Predefined Shortcuts” on page 20).1.2.2 Dialing Contact from Phone BookTo dial from phone book, refer to “Dial from Phone Book” on page 22.1.2.3 Editing Name/NumberYou can edit name and number of a contact in phone book at any time.Press Menu to enter main menu.Scroll to Phone Book and press Select.Scroll to Find name and press Select.To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Press Details. If more than one number: scroll to the desired number and press Select.Scroll to Edit name/number and press Select.Edit Name using the digits 0-9 (refer to “Using the Alphanumeric Keyboard” on page 29).Scroll to Number and edit number using the digits 0-9.Press Save to store your changes.1.2.4 Adding New Number You can add a new number to a contact in phone book at any time. It is possible to add up to four numbers to each contact.Press Menu to enter main menu.Scroll to Phone Book and press Select.
Scroll to Find name and press Select.To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Press Details.If more than one number, press Select. Scroll to Add new number and press Select.Enter the new number using the digits 0-9 and press Save.Repeat step 7-8 to add another number to the contact.1.2.5 Adding to Speed DialYou can assign a number to one of the speed-dialing keys 0-9. This way you only need to press a single digit to find name and number of the contact, you want to phone.Note: A maximum of 10 speed dial numbers is allowed.For more information about making a call using speed dial, refer to “Speed Dial” on page 24.Press Menu to enter main menu.Scroll to Phone Book and press Select.Scroll to Find name and press Select.
To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Press Details.If more than one number: scroll to the desired number and press Select.Scroll to Add to speed dial and press Select.Scroll to the desired position and press Add name. If position is occupied, press Yes to replace existing speed dial.1.2.6 Deleting NumberYou can delete a single number at any time and still keep the rest of the belonging numbers of a contact. If you want to delete a contact and all belonging numbers, refer to “Deleting Contact” on page 33.Press Menu to enter main menu.Scroll to Phone Book and press Select.Scroll to Find name and press Select.To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Press Details.If more than one number: scroll to the desired number and press Select.Scroll to Delete number and press Select.Press Ok to confirm.1.2.7 Deleting Speed DialUse this function to delete a speed dial number, or replace it with a new speed dial when necessary. For more information about replacing a speed dial, refer to “Adding to Speed Dial” on page 31.Press Menu to enter main menu.Scroll to Phone Book and press Select.
Scroll to Delete and press Select.Scroll to Speed dial number and press Select.Scroll to the desired speed dial number and press Delete.1.2.8 Deleting Contact Use the delete name and number function if you want to delete a contact and all the belonging numbers. If you only want to delete a single number and keep the contact and the rest of the belonging numbers, refer to “Deleting Number” on page 32.Press Menu to enter main menu.Scroll to Phone Book and press Select.Scroll to Find name and press Select.To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Press Details.If more than one number, press Select.Scroll to Delete name/number and press Select.Press OK to confirm.1.3 Adding New Contact Use the add name/number function when you want to add a new contact to phone book. Note: It is possible to add up to four numbers to a contact.Press Menu to enter main menu.Scroll to Phone Book and press Select.Scroll to Add name/number and press Select.Write the name of the contact using the digits 0-9 (refer to “Using the Alphanumeric Keyboard” on page 29).Scroll to number and enter the number to be stored (max. 24 digits).Press Save to store name and number.
Note: If display shows Memory full, it is necessary to delete one or more contacts from phone book (refer to “Deleting Contact” on page 33).1 Call RegisterThe call register menu can store up to 40 of your incoming, outgoing and missed calls. Call register is divided into lists of: incoming calls, outgoing calls and missed calls.If memory of call register is full, the handset will automatically erase the oldest call when a new call is received in call register. If you want to delete calls from call register manually, refer to “Delete” on page 37.Note: When you turn off the handset, all content of call register is deleted if the subscribed system does not resend the information to the handset.1.1 Incoming CallsIncoming call is a list of all your incoming calls sorted by date and time of the call, starting with the latest call.If name and number of incoming call already exits in your phone book, the incoming call will be represented with the name of the contact. If name and number do not exist in your phone book, the handset cannot recognize the number and the incoming call will only be represented by the number.In both cases, incoming call register provides details about incoming calls, such as time, date and length of conversation.It is possible to add name and number of an incoming call to phone book or to delete an incoming call from the list.1.1.1 Viewing List of Incoming CallsPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Incoming Calls and press Select.1.1.2 Adding an Incoming Call to Phone BookIf you have an incoming call and the number is not in phone book it is possible to add it to phone book from the incoming call list.Press Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Incoming Calls and press Select.
Scroll to the desired call and press Details.Press Options.Scroll to Add to phone book and press SelectWrite the name of the contact using the digits 0-9 (refer to “Using the Alphanumeric Keyboard” on page 29) and press Save.1.1.3 Deleting an Incoming Call from ListPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Incoming Calls and press Select.Scroll to the desired call and press Details.Press Options and scroll to Delete from list.Press Select to confirm.1.2 Outgoing CallsOutgoing calls is a list of all your outgoing calls sorted by date and time of the call, starting with the latest call. If name and number of the outgoing call already exits in your phone book, the outgo-ing call will be represented with the name of the contact. If name and number do not exist in your phone book, the handset can not recognize the number and the outgoing call will only be represented by the number.In both cases, outgoing call register provides details about outgoing calls, such as time, date and length of conversation.It is possible to add name and number of an outgoing call to your phone book, or to delete an outgoing call from the list.1.2.1 Viewing List of Outgoing CallsPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Outgoing Calls and press Select.1.2.2 Adding an Outgoing Call to Phone BookIf you have made a call and the number is not in phone book, it is possible to add it to phone book from the outgoing call list.
Press Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Outgoing Calls and press Select.Scroll to the desired call and press Details.Press Options. Scroll to Add to phone book and press Select.Write the name of the contact using the digits 0-9 (refer to “Using the Alphanumeric Keyboard” on page 29) and press Save.1.2.3 Deleting an Outgoing Call from ListPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Outgoing Calls and press Select.Scroll to the desired call and press Details.Press Options and scroll to Delete from list.Press Select to confirm.1.3 Missed CallsMissed calls is a list of all your missed calls sorted by date and time of the call, starting with the latest call. If the name and number of the missed call already exits in your phone book, the missed call will be represented with the name of the contact. If the name and number do not exist in your phone book, the handset cannot recognize the number and the missed call will only be represented by the number.In both cases, missed call register provides details about missed calls, such as time, date and length of conversation.It is possible to add name and number of a missed call to your phone book or to delete a missed call from the list.1.3.1 Viewing List of Missed CallsPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Missed Calls and press Select.
1.3.2 Adding a Missed Call to Phone BookIf you have a missed call and the number is not in phone book, it is possible to add it to phone book from the missed call list.Press Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Missed Calls and press Select.Scroll to the desired missed call and press Details.Press Options. Scroll to Add to phone book and press Select.Write the name of the contact using the digits 0-9 (refer to “Using the Alphanumeric Keyboard” on page 29) and press Save.1.3.3 Deleting a Missed Call from ListPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Missed Calls and press Select.Scroll to the desired missed call and press Details. Press Options and scroll to Delete from list.Press Select to confirm.1.4 DeleteThe call register menu can store up to 40 of your incoming, outgoing and missed calls. If the memory of call register is full, the handset will automatically erase the oldest call when a new call need to be stored in the call register. If you want to erase manually, use the following delete functions to empty lists in the call register. 1.4.1 Deleting All Incoming CallsPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Delete and press Select.Scroll to Incoming calls and press Select.Press Yes to empty list.
Note: If you only want to delete a single incoming call, see “Deleting an Incoming Call from List” on page 35.1.4.2 Deleting All Outgoing CallsPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Delete and press Select.Scroll to Outgoing calls and press Select.Press Yes to empty list.Note: If you only want to delete a single outgoing call, see “Deleting an Outgoing Call from List” on page 36.1.4.3 Deleting All Missed CallsPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Delete and press Select.Scroll to Missed calls and press Select.Press Yes to empty list.Note: If you only want to delete a single missed call, see “Deleting a Missed Call from List” on page 37.1.4.4 Deleting All Calls from All ListsPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Delete and press Select.Scroll to All calls and press Select.Press Yes to empty all folders.1 MessagesIf supported by the subscribed system, you can write, send and receive messages from the messages menu. You write messages using the alphanumeric keyboard. For more information, refer to “Using the Alphanumeric Keyboard” on page 29.All messages are automatically stored in inbox or outbox. The inbox is a list of all received messages, while outbox is a list of all sent messages.
Both lists are sorted by time and date, starting with the latest. If the name and number of the message already exits as a contact in your phone book, the message in the inbox or outbox will be represented with the name of the contact. If the name and number do not exists in your phone book, the handset cannot recognize the number and the message will only be represented by the number.If you save a message in outbox for later handling, the message will be represented by the beginning of the text message.Inbox and outbox can store up to 20 messages in total. A maximum of 72 letters, including spaces, is allowed for each message.If the memory of inbox and outbox is full, the handset will automatically erase the old-est message when a new message need to be stored. If you want to delete messages from inbox or outbox manually, refer to “Erasing a Sin-gle Message” on page 46, “Erase All Read Messages from Inbox” on page 46, “Erase All Messages from Inbox” on page 46, “Erase All Messages from Outbox” on page 47 and “Erase All Messages” on page 47.1.1 Writing and Sending a New MessagePress Menu to enter main menu.Scroll to Messages and press Select.Scroll to New message and press Select.Write a message.Optionally, you can use a template: Press Options, scroll to Use template, press Select, scroll to desired template, press Options, scroll to Select and press Select. For more information about templates, refer to “Saving a New Message as a Template” on page 40, “Saving a Received Message as a Template” on page 40, “Sending Messages Using Templates” on page 41 and “Erasing a Single Template” on page 45.Press Options and scroll to Send.Press Select and then press Search to find the receiver.To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Press Select.
If more than one number: scroll to desired number.Press Select and then press Send. When the message has been sent, the envelope icon will appear. Press Ok to accept. 1.1.1 Clearing Text FieldUse the clear text function, when you are writing a new message and want to start all over.Press Options.Scroll to Clear text and press Select.1.2 Saving a New Message in OutboxYou can write a message and then save it in outbox for later handling.Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to New message and press Select.Write a message and press Options. Scroll to Save message and press Select.Scroll to Outbox and press Select.1.3 Saving a New Message as a TemplateAfter writing a message you can save it as a template for later use.Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to New message and press Select.Write a message and press Options. Scroll to Save message and press Select.Scroll to Templates and press Select.If memory is full: press Ok. Scroll to the desired position and press Select. 1.4 Saving a Received Message as a TemplateYou can save a message from inbox as a template for later use.
Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Inbox and press Select.Scroll to desired message and press Select.Press Options.Scroll to Forward and press Select.Press Options.Scroll to Save message and press Select.Scroll to Templates and press Select.1.5 Sending Messages Using TemplatesYou can create up to 10 templates in relation to the kind of message you often need to send. To create a new template, refer to “Saving a New Message as a Template” on page 40 and “Saving a Received Message as a Template” on page 40.When using a template in a message you have two options:• Use a template from the very beginning of the process (see below)• Insert a template in a message when you are in the process of writing a message (refer to “Writing and Sending a New Message” on page 39). To use a template in a message:Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Templates and press Select.Scroll to the desired template and press Option.Scroll to Select and press Select.If relevant, write additional text.Press Options.Scroll to Send and press Select.Press Search to find the receiver.To find a name you can:
• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Press Select.If more than one number: scroll to desired number.Press Select and then press Send. 1.6 Reading a MessageIn addition to the messages for general use as described in this chapter, you can receive other types of messages. These types of messages cannot be sent from your handset, but are sent from an external application. The external applications may vary from sys-tem to system. For more information, please contact your system administrator. Examples of messages sent from an external application are:• Long messages Long messages have a maximum length of 72 characters and are saved in inbox in the handset. If supported by the subscribed system, you can also write and send this type of messages from your handset. • Short messagesShort messages have a maximum length of 36 characters and is not saved in the handset.• Call back messagesCall back messages also contain contact information.In the following, you will find a description of how to read the different types of mes-sages.1.6.1 Reading a Long MessageThe envelope icon appears in the display, when you receive a long message. To read the long message:Press Details to enter inbox. Scroll to the desired message and press Select. Time and date of message is shown above the text message.Note: New messages appear in the beginning of the list as they are sorted by time and date, starting with the latest.
Note: Read messages are marked with an X in inbox.To read the long message later:• If you want to read the message later, press Exit. The envelope icon will then be placed in the status bar, indicating that there is an unread message in inbox. 1.6.2 Reading a Short MessageThe envelope icon and the text message appear in the display, when you receive a short message. To delete the short message:• Press OK. 1.6.3 Reading a Call Back MessageThe envelope icon , text message and contact information appear in the display, when you receive a call back message. The display shows text message and contact information alternately.To act on the call back message:• Press to call the call back number in the message.To delete the call back message:• Press Ok. 1.7 Replying a MessageWhen you want to reply a message from your inbox, you have three options:• Write a new message in an empty screen • Write in continuation of original text (received message)• Insert a template1.7.1 Reply Using an Empty ScreenPress Menu to enter main menu.Scroll to Messages and press Select.Scroll to Inbox and press Select.Scroll to the desired received message and press Select. Press Options.
Scroll to Reply and press Select.Scroll to Empty screen and press Select.Write a message and press Options.Scroll to Send and press Select.Press Send. 1.7.2 Reply in Continuation of Original TextNote: Original text refers to the received text message.Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Inbox and press Select.Scroll to the desired received message and press Select. Press Options.Scroll to Reply and press Select.Scroll to Original text and press Select.Write a message in continuation of received message and press Options.Scroll to Send and press Select.Press Send. 1.7.3 Reply Using a TemplatePress Menu to enter main menu.Scroll to Messages and press Select.Scroll to Inbox and press Select.Scroll to the desired message and press Select. Press Options.Scroll to Reply and press Select.Scroll to Template and press Select.Scroll to the desired template and press Options.Scroll to Select and press Select.If relevant, write additional text.Press Options.Scroll to Send and press Select. Then press Send.
1.8 Forwarding a MessageIf you want to forward a message to a contact, do the following:Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Inbox and press Select.Scroll to the desired received message and press Select.Press Options.Scroll to Forward and press Select.Press Send and then press Search. To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Press SelectIf more than one number: scroll to desired number.Press Select and then press Send. 1.9 Resending a MessageIf you want to resend a message to a contact, do the following: Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Outbox and press Select.Scroll to the desired message and press Select.Press Options.Scroll to Resend and press Select. Press Options.Scroll to Send and press Select. Press Send. 1.10 Erasing a Single TemplateUse this function to delete a template, or replace the template with a new template
when the memory is full. For more information about replacing a template, refer to “Saving a New Message as a Template” on page 40.Press Menu to enter main menu.Scroll to Messages and press Select. Scroll to Templates and press Select.Scroll to the desired template and press Options.Scroll to Erase and press Select.Press Yes to erase the template.1.11 Erasing a Single MessageThe handset will automatically erase the oldest message when the memory of inbox and outbox is full (refer to “Messages” on page 38). If you want to delete a message manually, do the following:Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Inbox or Outbox and press Select.Scroll to the desired message and press Select.Press Options.Scroll to Erase and press Select. Press Yes to erase the message.1.12 Erase All Read Messages from InboxUse this function to erase all read messages from inbox. This way you do not risk eras-ing messages that you have not had time to read yet. Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Erase messages and press Select.Scroll to All read and press Select.Press Yes to erase all read messages from inbox.1.13 Erase All Messages from InboxUse this function to erase all messages from inbox.
Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Erase messages and press Select.Scroll to Inbox and press Select.Press Yes to erase all messages from inbox.Note: If you only want to erase a single message from inbox, refer to “Erasing a Single Message” on page 46.1.14 Erase All Messages from OutboxUse this function to erase all messages from your outbox.Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Erase messages and press Select.Scroll to Outbox and press Select.Press Yes to erase all messages from outbox.Note: If you only want to erase a single message from the outbox, see “Erasing a Single Message” on page 46.1.15 Erase All MessagesUse this function to erase all messages from inbox and outbox. If you want to be sure not to erase unread messages, refer to “Erase All Read Messages from Inbox” on page 46.Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Erase messages and press Select.Scroll to All and press Select.Press Yes to erase all messages from all folders.1 StatusThe status menu provides an overview of some of the handset settings and works as a shortcut to these making it easy to change the settings according to your needs. The status menu also provide information about battery capacity.In the following you will find a description of the settings to be found in the status menu.
1.1 SilentWhen silent mode is turned on, the handset will not ring when a call arrives. However, you will still be able to see the arriving call in the display. For more information about changing settings for silent mode, refer to “Silent Mode” on page 50.1.2 HeadsetUsing headset allows you to keep up your activities and use the phone at the same time.For more information about changing settings for headset, refer to “Scroll to On or Off and press Change.” on page 58.1.3 Auto AnswerWhen auto answer is turned on, the handset automatically goes off hook when ringing.If subscribed to a wireless solution, the handset automatically goes on hook when calls are terminated. For more information about changing settings for auto answer, refer to “Auto Answer” on page 53.1.4 BatteryThe battery function shows remaining battery capacity. The indication on the display is not necessarily an exact reflection of the remaining speech time, but only an indication of the voltage on the battery.To check remaining battery capacity:Press Menu to enter main menu.Scroll to Status and press Select.1.5 Ringing ToneThe ring tone is followed by a number indicating the chosen tone of the ringer. You can distinguish between an internal and external call by the ring tone. The ring tone of an internal call is followed by three short beeps.For more information about changing ring tone, refer to “Ringing Tone” on page 49.
1.6 VolumeAdjusts ringing volume according to the noise level of the surrounding environment.For more information about adjusting ringing volume, refer to “Ringing Volume” on page 49.’1.7 Firmware VersionInformation about the firmware version provided for the system administrator.1 SettingsThe setting menu offers you the opportunity to customize the handset according to your needs. The settings can be changed at any time. The setting menu consists of: ringing volume, ringing tone, alerting volume, vibrator, silent mode, auto key lock, backlight, auto answer, out of range and advanced settings.Note: Advanced settings are described separately in the next chapter.In the following you will find a description of how to customize the handset. 1.1 Ringing VolumeTo adjust the volume of the ring tone:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Ringing volume and press Select.Press left or right side of navigation key to adjust the volume of the ring tone. Press Set.1.2 Ringing ToneThe ring tone is followed by a number indicating the chosen tone of the ringer. You can distinguish between an internal and external call by the ring tone. The ring tone of an internal call is followed by three short beeps.To choose a new ring tone:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Ringing tone and press Select.
Scroll to the desired ring tone and press Change to select and listen to the chosen ring tone. Repeat the process if you want to choose and listen to other ring tones.1.3 Alerting VolumeAlerts are short beeps that appear when:• You receive a new message.• You send a message.• The handset is moving out of range.• The handset is out of range.• The battery capacity is low.• You create a login.To adjust alerting volume:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Alerting volume and press Select.Press the left or right side of the navigation key to adjust the volume of the ringer. Press Set.1.4 VibratorWhen vibrator is turned on, the handset will vibrate when an incoming call arrives.To turn vibrator on/off:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Vibrator and press Select.Scroll to On or Off and press Change.Note: When charging, handset will not vibrate.1.5 Silent ModeWhen silent mode is turned on, the handset will not ring when a call arrives. However, you will still be able to see the arriving call in the display. To turn silent mode on/off:
Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Silent mode and press Select.Scroll to On or Off and press Change.Note: It is also possible to turn Silent mode on or off without entering menu. While on hook, press Menu followed by #.1.5.1 Changing Settings of Silent ModeWhen silent mode is turned on, you can select other ways of indicating incoming calls or messages:• Display flashingWhen turned on, the display will flash when an incoming call or message arrives.• Vibrator When turned on, the handset will vibrate when an incoming call or message arrives.• Short ring When turned on, a short ring will appear when an incoming call arrives. To change settings of silent mode:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Silent Mode and press Select.Scroll to Settings and press Change.Scroll to the desired setting and press Select.1.6 Auto Key LockUse auto key lock to prevent keys from being accidentally pressed.With auto keylock turned on the handset will automatically lock keypad after 30 sec-onds. To manually lock/unlock keypad, press Menu followed by .To turn auto key lock on/off:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Auto key lock and press Select.Scroll to On or Off and press Change.
To answer a call when auto key lock is on, press . When you end the call, keypad automatically locks.1.7 BacklightThe display backlight automatically turns on when an incoming call or message arrives, or a key is pressed.The backlight turns off when handset is in standby mode after a preset period of time delay.1.7.1 Setting Backlight at DimmedWhen setting display backlight at dimmed, display information can still be seen vaguely when handset is in standby mode.Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Backlight and press Select.Scroll to Dimmed and press Change.1.7.2 Turning Backlight OffTurning display backlight off when handset is in standby mode will save battery power. Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Backlight and press Select.Scroll to Off and press Change.1.7.3 Adjusting Backlight DelayYou can adjust the period of time before backlight turns off when handset is in standby mode.Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Backlight and press Select.Scroll to Delay and press Change.Press left and right side of navigation key to adjust backlight delay. Press Set.
1.8 Auto AnswerWhen auto answer is turned on, the handset automatically goes off hook when an incoming call arrives.If subscribed to a wireless solution, the handset automatically goes on hook when calls are terminated. To turn auto answer on/off:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Auto answer and press Select.Scroll to On or Off and press Change.Note: When charging, auto answer is inactive.1.8.1 Changing Settings of Auto AnswerWhen auto answer is turned on, you can select different situations where to use auto answer.Settings of auto answer are:• Lift from charg.When turned on, the handset automatically goes off hook when removed from charger.• After 1. ring When turned on, the handset automatically goes off hook after the first ring.• When headset When turned on, the handset automatically goes off hook, when you are using a headset.• Loadspeaker on When turned on, the handset automatically goes off hook and turns on loadspeaker.To change settings of auto answer:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Auto answer and press Select.Scroll to Settings and press Change.Scroll to the desired setting and press Select.
1.9 Out of RangeThe out of range indicator appears when handset is moving out of or already is out of range of base station.Note: When the handset has been outside the coverage area, it can take up to 30 seconds before the handset is back on the system after re-entering coverage area.To turn out of range on/off:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Out of range and press Select.Scroll to On or Off and press Change.1.9.1 Changing Settings of Out of RangeThe handset offers two types of out of range alerts:• Icon only • Tone (beep) + iconWith the out of range indicator turned on:• If handset is moving out of range, the low signal icon will appear in display. • If the handset gets out of range, the no signal icon will appear in display. If tone + icon is selected, beeps will appear with short intervals as long as the handset is out of range.To change the settings: Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Out of range and press Select.Scroll to Settings and press Change.Scroll to the desired alert and press Select.1.10 Bluetooth (only KIRK 5040)Bluetooth allows you to connect the handset to a compatible device with bluetooth connectivitiy within 10 metres (32 feet). When a wireless headset is connected to the KIRK 5040, it is possible to disconnect the headset from the handset (12.10.5) , to con-nect the headset to the handset again (12.10.6), to remove the headset from the device list (12.10.7), to connect automatically to the handset (12.10.8), to adjust the headset vol-
ume (12.10.9), to switch the audio between the headset and the handset (12.10.10), and finally it is possible to redial the last number entered in the handset (12.10.11).1.10.1 Activate Bluetooth FunctionTo use the bluetooth funcition, you must activate the bluetooth function.Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Bluetooth and press Select.Scroll to Active and press Select.Scroll to On and press Select. The Bluetooth function is now activated.1.10.2 Pair Wireless Headset with the HandsetWhen setting up a bluetooth connection, you will need to search for a compatible device with bluetooth connectivity in order to pair this device to your handset. You will need a pin code of 1-16 numeric characters. (Consult the user guide of the Blue-tooth headset for the pin code information). You are only asked to enter this pin code the first time you connect to the device.Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Bluetooth and press Select.Scroll to Search to search for compatible bluetooth headset and press Select.Select the headset code number listed in the display of the handset and press Stop, then press Add.Enter pin code and press Ok . Press Ok, and press Options in order to connect to the headset.Scroll to Connect and press Select.Press Ok. The wireless headset is now connected to your KIRK 5040 Handset.1.10.3 Deactivate BluetoothPress Menu to enter main menu.Scroll to Settings and press Select.Scroll to Bluetooth and press Select.Scroll to Active and press Select.
Activate Off by pressing Select. Bluetooth is now deactivated, and any bluetooth device connected to the handset has now been disconnected.1.10.4 Activate Bluetooth AgainPress Menu to enter main menu.Scroll to Settings and press Select.Scroll to Bluetooth and press Select.Scroll to Device list and press Select.Press Yes, and Bluetooth is activated again.Press Options and scroll to Connect.Press Select to connect to the headset again.1.10.5 Disconnect Wirelees Headset.Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Bluetooth and press Select.Scroll to Active and press Select.Scroll to Disconnect headset, press Select and press Yes to disconnect the headset.1.10.6 Connect Wireless Headset againPress Menu to enter main menu.Scroll to Settings and press Select.Scroll to Bluetooth and press Select.Scroll to Active and press Select.Activate On by pressing Select, then press Exit.Press Options and scroll to Connect.Press Select, then press Ok. The wireless headset is now connected to your KIRK 5040 Handset.1.10.7 Remove Wireless Headset from the Device ListPress Menu to enter main menu.Scroll to Settings and press Select.
Scroll to Bluetooth and press Select.Scroll to Device list and press Select.Press Options.Scroll to Delete and press Select.Press Yes to remove the headset from the device list.1.10.8 Auto ConnectIt is possible to connect automatically to the handset when the headset is turned on.Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Bluetooth and press Select.Scroll to Active and press Select.Scroll to Settings and press Select.Activate Auto connet by pressing Select, then press Back. The wireless headset will now connect automatically to the handset when the headset is turned on.1.10.9 Wireless Headset VolumeWhen the handset is on hook, it is possible to adjust the start speaking volume of the wireless headset.Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Bluetooth and press Select.Scroll to Active and press Select.Scroll to Settings and press Select.Scroll to Headset volume and press Select.Press left or right side of navigation key to adjust the volume.1.10.10 Switch Between Wireless Headset and HandsetWhen the headset is active and the handset is off hook, the audio can be switched between the headset and the handsetActivate handset / headset soft key by pressing the left or the right side of the navigation key.Press Handset, and the audio is switched to the handset.
Press Headset, and the audio is switched back to the headset.1.10.11 Last Number RedialConsult the user guide of the wireless headset for last number redial instructions.1.11 Advanced...In the setting menu it is also possible to define the following advanced settings: lan-guage, any key answer, headset, long key, login and time and date.1.11.1 LanguageThere are 10 predefined languages in the handset: English, Spanish, French, German, Dutch, Czech, Italian, Danish, Norwegian and Swedish.Press Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Language and press Select.Scroll to the desired language and press Select.1.11.2 Any Key AnswerWhen turned on, you can answer a call by pressing any key.Press Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Any key answer and press Select.Scroll to On or Off and press Change.1.11.3 Long KeyThe long key function supports system features and defines a long key press to digits between 0-9. The long key press can be defined as speed dials (refer to “Speed Dial” on page 24) or as MSF messages. MSF messages are system dependent. If supported by the subscribed system, a MSF message sent to the system could for example return sys-tem features to the handset.To change long key definition:
Press Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Long key and press Select.Scroll to desired definition and press Change.1.11.4 LoginBefore you can use the registered handset it is necessary to subscribe the handset to a system (login). The handset can be subscribed to up to 10 different systems. To sub-scribe to a system, refer to “Creating a Login” on page 60.1.11.4.1 Selecting a LoginIf you want to change to another system manually, do the following:Press Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Login and press Select.Scroll to Select Login and press Select.Scroll to the desired login and press Select.1.11.4.2 Removing a LoginLogins can be removed from the system in use and from the 9 other systems (if con-nected).Note: Removing a login requires a password. Password is factory set at 0000.Press Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Login and press Select.Scroll to Remove login and press Select.Scroll to the desired login and press Select.Enter your password and press Ok.Note: If the system in use is removed, it is necessary to select one of the remaining systems or to subscribe to a new one.
Note: If one of the systems not chosen is removed, the handset remains connected to the system in use. 1.11.4.3 Creating a LoginTo create a login, the system must allow subscriptions to be made. Some systems also require an Authentication Code (AC). If more than one system currently permits sub-scription, you will need to know the ID of the system to which you want to subscribe. Authentication Codes and system ID’s will be provided be the system administrator. You can subscribe up to 10 systems, that is create 10 logins.Press Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Login and press Select.Scroll to Create login and press Select. The handset will start searching for a system.Scroll to the found system and press Select.If required, enter an AC Code and press Ok to connect to the system.Press Ok.Note: If the handset is already subscribed to 10 systems, you will have to remove a subscription before creating a new subscription (refer to “Removing a Login” on page 59).1.11.4.4 Selecting Login AutomaticallyWhen auto login is turned on, the handset automatically change to another system when necessary. Auto login should only be used when systems are separate, with no overlaps.Note: To activate auto login your handset must be subscribed to at least two systems.Press Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Login and press Select.Scroll to Auto login and press Select.If Off is selected, press Change to select On.The handset automatically selects a system. The selected system is marked with an A.
1.11.5 Time & DateNote: When you turn off the handset, the settings of time are deleted if the subscribed system does not resend the information to the handset.1.11.5.1 Choose Time FormatPress Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Time & date and press Select.Scroll to Time format and press Select.Scroll to desired time format and press Change.1.11.5.2 Set TimePress Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Time & date and press Select.Scroll to Change time and press Select.Place cursor on the digit, you want to change. Press a digit. The cursor will then automatically jump to the next digit.Press Change. 1.11.5.3 Choose Date FormatPress Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Time & date and press Select.Scroll to Date format and press Select.Scroll to desired date format and press Change.1.11.5.4 Set DatePress Menu to enter main menu.Scroll to Settings and press Select.
Scroll to Advanced and press Select.Scroll to Time & date and press Select.Scroll to Change date and press Select.Scroll to desired date format and press Change.Place cursor on the digit, you want to change.Press a digit. The cursor will then automatically jump to the next digit.Press Change. 1 General Information1.1 TroubleshootingThe handset freezes.Remove and replace battery pack. Press left softkey to turn on the handset.The handset does not ring.Check whether Silent mode is turned On.The handset cannot find a system ID at Create Login.Check whether the system is set to allow subscriptions.The handset cannot subscribe even if system ID has been found.Check if Authentication Code is necessary.Not possible to turn on the handset. Check if battery is connected. If yes, charge the battery.The handset turn off when receiving a call and going off-hook.Charge the battery. If still a problem change the battery as it might be defective.1.2 Information1.2.1 Error informationImproper function of the handset might be related to the infrastructure to which the handset is connected to.Before declaring a handset for repair be sure that the main system is operating prop-erly.WarrantyThe handset is covered by a normal warranty solution, except the battery. The lifetime of the battery depends on the general use of the handset.The handset is not covered by a general warranty if:
63• The handset is exposed to water or metal dust.• The handset is mistreated.• The handset is exposed to unauthorized break-in.Size and weightSize: 146 x 48 x 19mmWeight: 110 g incl. battery ± 10 gCapacityActive talking time up to 20 hoursStand-by time up to 200 hoursTemperature and air pressureOperating temperature: 0-40°C/32-104°FAir pressure: Normal atmosphere conditionApprovalsAccess profile: EN 300444 V1.4.1:2002EN 301 489 - 1: Version 1.4.1EN 301 489 - 6: Version 1.2.1Radio: EN 301 406 V1.5.1. 2003Safety: EN 60950-1: 2001 + A11 + CORRIGThis KIRK 5020 / 5040 Handset has been marked with the CE mark. This mark indicates compliance with EEC Directives 89/336/EEC, 73/23/EEC 1999/5/EC. A full copy of the Declaration of conformity can be obtained from Polycom Ltd, 270 Bath Road, Slough, Berkshire, SL1 4DX, UK.
64Cesky [Czech]: Polycom (UK) Ltd tímto prohlašuje, že tento KIRK 5020 / 5040 Handset je ve shode se základními požadavky a dalšími príslušnými ustanoveními smernice 1999/5/ES.Dansk [Danish]:Undertegnede Polycom (UK) Ltd erklærer herved, at følgende udstyr KIRK 5020 / 5040 Handset overholder de væsentlige krav og øvrige relevante krav i direktiv 1999/5/EF.Deutsch [German]:Hiermit erklärt Polycom (UK) Ltd, dass sich das Gerät KIRK 5020 / 5040 Handset in Übereinstimmung mit den grundlegenden Anforderungen und den übrigen einschlägigen Bestimmungen der Richtlinie 1999/5/EG befindet.Eesti [Estonian]:Käesolevaga kinnitab Polycom (UK) Ltd seadme KIRK 5020 / 5040 Handset vastavust direktiivi 1999/5/EÜ põhinõuetele ja nimetatud direktiivist tulenevatele teistele asjakohastele sätetele.English:Hereby, Polycom (UK) Ltd. declares that this KIRK 5020 / 5040 Handset is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.Español [Spanish]:Por medio de la presente Polycom (UK) Ltd declara que el KIRK 5020 / 5040 Handset cumple con los requisitos esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999/5/CE.Ελληνική [Greek]:ΜΕ ΤΗΝ ΠΑΡΟΥΣΑ Polycom (UK) Ltd ∆ΗΛΩΝΕΙ ΟΤΙ KIRK 5020 / 5040 handset ΣΥΜΜΟΡΦΩΝΕΤΑΙ ΠΡΟΣ ΤΙΣ ΟΥΣΙΩ∆ΕΙΣ ΑΠΑΙΤΗΣΕΙΣ ΚΑΙ ΤΙΣ ΛΟΙΠΕΣ ΣΧΕΤΙΚΕΣ ∆ΙΑΤΑΞΕΙΣ ΤΗΣ Ο∆ΗΓΙΑΣ 1999/5/ΕΚ.Français [French]:Par la présente Polycom (UK) Ltd déclare que l'appareil KIRK 5020 / 5040 Handset est conforme aux exigences essentielles et aux autres dispositions pertinentes de la directive 1999/5/CE.Italiano [Italian]:Con la presente Polycom (UK) Ltd dichiara che questo KIRK 5020 / 5040 Handset è conforme ai requisiti essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999/5/CE.Íslenska (Icelandic):Hér með lýsir Polycom (UK) Ltd yfir því að KIRK 5020 / 5040 Handset er í samræmi við grunnkröfur og aðrar kröfur, sem gerðar eru í tilskipun 1999/5/ECLatviski [Latvian]:Ar šo Polycom (UK) Ltd deklare, ka KIRK 5020 / 5040 Handset atbilst Direktivas 1999/5/EK butiskajam prasibam un citiem ar to saistitajiem noteikumiem.
65Lietuviu [Lithuanian]:Šiuo Polycom (UK) Ltd deklaruoja, kad šis KIRK 5020 / 5040 Handset atitinka esminius reikalavimus ir kitas 1999/5/EB Direktyvos nuostatas.Nederlands [Dutch]:Hierbij verklaart Polycom (UK) Ltd dat het toestel KIRK 5020 / 5040 Handset in overeenstemming is met de essentiële eisen en de andere relevante bepalingen van richtlijn 1999/5/EG.Malti [Maltese]:Hawnhekk, Polycom (UK) Ltd, jiddikjara li dan [il-mudel tal-prodott] jikkonforma mal-htigijiet essenzjali u ma provvedimenti ohrajn relevanti li hemm fid-Dirrettiva 1999/5/EC.Magyar [Hungarian]:Alulírott, Polycom (UK) Ltd nyilatkozom, hogy a KIRK 5020 / 5040 Handset megfelel a vonatkozó alapvetõ követelményeknek és az 1999/5/EC irányelv egyéb elõírásainak.Norsk [Norwegian]:Polycom (UK) Ltd erklærer herved at utstyret KIRK 5020 / 5040 Handset er i samsvar med de grunnleggende krav og øvrige relevante krav i direktiv 1999/5/EF.Polski [Polish]:Niniejszym Polycom (UK) Ltd oswiadcza, ze KIRK 5020 / 5040 Handset jest zgodne z zasadniczymi wymaganiami oraz innymi stosownymi postanowieniami Dyrektywy 1999/5/WEPortuguês [Portuguese]:Polycom (UK) Ltd declara que este KIRK 5020 / 5040 Handset está conforme com os requisitos essenciais e outras disposições da Directiva 1999/5/CE.Slovensko [Slovenian]:Polycom (UK) Ltd izjavlja, da je ta KIRK 5020 / 5040 Handset v skladu z bistvenimi zahtevami in ostalimi relevantnimi dolocili direktive 1999/5/ES.Slovensky [Slovak]:Polycom (UK) Ltd týmto vyhlasuje, že KIRK 5020 / 5040 Handset splna základné požiadavky a všetky príslušné ustanovenia Smernice 1999/5/ES.Suomi [Finnish]:Polycom (UK) Ltd vakuuttaa täten että KIRK 5020 / 5040 Handset tyyppinen laite on direktiivin 1999/5/EY oleellisten vaatimusten ja sitä koskevien direktiivin muiden ehtojen mukainen.Svenska [Swedish]:Härmed intygar Polycom (UK) Ltd att denna KIRK 5020 / 5040 Handset står I överensstämmelse med de väsentliga egenskapskrav och övriga relevanta bestämmelser som framgår av direktiv 1999/5/EG.
66Explosive Device Proximity Warning Warning Do not operate your wireless network device near unshielded blasting caps or in an explosive environment unless the device has been modified to be especially qualified for such use.Waarschuwing Gebruik dit draadloos netwerkapparaat alleen in de buurt van onbeschermde ontstekers of in een omgeving met explosieven indien het apparaat speciaal is aangepast om aan de eisen voor een dergelijk gebruik te voldoen.VaroitusÄlä käytä johdotonta verkkolaitetta suojaamattomien räjäytysnallien läheisyydessä tai räjäytysalueella, jos laitetta ei ole erityisesti muunnettu sopivaksi sellaiseen käyttöön.oen.Attention Ne jamais utiliser un équipement de réseau sans fil à proximité d'un détonateur non blindé ou dans un lieu présentant des risques d'explosion, sauf si l'équipement a été modifié à cet effet. Warnung Benutzen Sie Ihr drahtloses Netzwerkgerät nicht in der Nähe ungeschützter Sprengkapseln oder anderer explosiver Stoffe, es sei denn, Ihr Gerät wurde eigens für diesen Gebrauch modifiziert und bestimmt. Avvertenza Non utilizzare la periferica di rete senza fili in prossimità di un detonatore non protetto o di esplosivi a meno che la periferica non sia stata modificata a tale proposito. Advarsel Ikke bruk den trådløse nettverksenheten nært inntil uisolerte fenghetter eller i et eksplosivt miljø med mindre enheten er modifisert slik at den tåler slik bruk. AvisoNão opere o dispositivo de rede sem fios perto de cápsulas explosivas não protegidas ou num ambiente explosivo, a não ser que o dispositivo tenha sido modificado para se qualificar especialmente para essa utilização. ¡Advertencia! No utilizar un aparato de la red sin cable cerca de un detonador que no esté protegido ni tampoco en un entorno explosivo a menos que el aparato haya sido modificado con ese fin. Varning! Använd inte den trådlösa nätverksenheten i närheten av oskyddade tändhattar eller i en explosiv miljö om inte enheten modifierats för att kunna användas i sådana sammanhang.
67Before using your telephone equipment, you should always follow basic safety instruc-tion to reduce the risk of fire, electrical shock and injury to persons, and damage to property.1. Read and understand all instructions2. Follow all warnings and instructions including those marked on the product3. Unplug this product before cleaning. Do not use liquid cleaners or aerosol cleaners. Use damp cloth for cleaning4. Do not install the telephone equipment in the bathroom or near a wash bowl, kitchen sink, or laundry tub, in a wet basement, or near a swimming pool5. Slots or openings in the equipment are provided for ventilation to protect it from over-heating. These openings must not be blocked or covered.6. The product should be operated only from the type of power source indicated on the instructions. If you are not sure of the type of power supply, consult your dealer or local power company.7. Do not overload wall outlets and extension cords as this can result in fire or electri-cal shock.8. Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in fire, electrical shock, or injury. Never spill liquid of any kind into this product.9. To reduce the risk of electrical shock or burns, do not disassemble this product. Opening or removing covers may expose you to dangerous voltages, dangerous electrical current, or other risks. Incorrect reassemble can cause electrical shock when the appliance is subsequently used. If the product need repair, consult your dealer.10. Refer servicing to qualified service personnel. 11. Avoid using telephone during an electrical storm. There may be a risk of electrical shock from lightning.12. Do not use the telephone to report a gas leak in the vicinity of the leak.13. Do not place the base or charger near microwave ovens, radio equipment, or non-ground connected televisions.These appliances may cause electrical interference to the base or handset14. The charger must be placed on a hard, flat surface and connected to a functional 120 volt AC power source depending on the country of use.The WEEE Marking on this equipment indicates that the product must not be disposed of with unsorted waste, but must be collected separately.
6815. This telephone will not operate in the event of a blackout. Please keep a backup phone for emergencies.16. Installation must be performed in accordance with all relevant national wiring rules.17. Plug acts as Disconnect Device - The socket outlet to which this apparatus is con-nected must be installed near the equipment and must always be readily accessi-ble.18. This device and its antenna must not be co-located or operating in conjunction with any other antenna or transmitter.
691.2.4.1 Intrinsic safetyDo not use the handset in conditions where there is a danger of electrically ignited explosions.Exposure to sunlight, heat and moistureDo not expose the cordless phone to direct sunlight for long periods. Keep the cordless phone away from excessive heat and moisture.Spare parts and accessoriesUse only approved spare parts and accessories. The operation of non-approved parts cannot be guaranteed and may even cause damage.Power failureIn the event of a power failure or flat battery, you cannot use the handset to make or receive calls.Battery Precautions1. Periodically clean the charge contacts on both the charger and handset.2. Exercise care in handling batteries in order not to short the batteries with conduct-ing materials such as rings, bracelets, and keys. The batteries or conducting mate-rial may overheat and cause burns or fire.3. Do not open or mutilate the batteries, released electrolyte is corrosive and may cause damage to the eyes or skin. The electrolyte may be toxic of swallowed.4. During charging batteries heat up. This is normal and not dangerous.5. Lithium cell installation Caution - Danger of Explosion if Battery is incorrectly replaced. Replace only with the same or equivalent type recommended by the manufacturer. Dispose of used batteries according to the manufacturer’s instruc-tions.NoticesBefore installing this equipment, users should ensure that it is permissible to be con-nected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of ser-vice in some situations.Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas
EMC:CAUTIONS: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.If your telephone equipment causes harm to the telephone network, the telephone company may ask you to disconnect the system from the line until the problem has been corrected or they may discontinue your service temporarily. If possible, they will notify you in advance, But if advance notice is not practical, you should be notified as soon as possible. You will be informed of your right to file a complaint with the FCC.Your telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the proper functioning of your telephone system, If they do and it is possible, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service. If you experience trouble with this tele-phone system, disconnect it from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning.Note: This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to local regulations. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installa-tion. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:— Reorient or relocate the receiving antenna.— Increase the separation between the equipment and receiver.— Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.— Consult the dealer or an experienced radio/TV technician for help. FCC Note: This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.SAR: Device has been tested for SAR compliance for head and body worn configura-tions. The highest reported SAR values are: head 0.049 W/kg (5020) / 0.206 W/kg (5040) and body worn 0.075 W/kg(5020) / 0.330 W/kg (5040).
IC Note: Operation is subject to the following two conditions: (1) This device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device.The Term “IC“: before the certification/registration number only signifies that the Industry Canada technical specifications were met.Privacy of communications may not be ensured when using this telephone.Power Outage: In the event of a power outage, your cordless telephone will not operate. The cordless telephone requires electricity for operation. You should have a telephone which does not require electricity available for use during power outages.Information to user: The users manual or instruction manual for an intentional or unintentional radiator shall caution the user that changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.NOTE EMC: Cet appareil a été soumis à un essai et jugé conforme aux normes régis-sant les limites établies pour un dispositif numérique de classe B, conformément aux règlements locaux.Ces limites visent à assurer une protection raisonnable contre des interférences pouvant nuire à l’appareil utilisé dans un secteur résidentiel. Cet équip-ment génère et utilise des radiofréquences, et peut en émettre. S’il n’est pas installé et utilisé selon les directives fournies, il risque de perturber les radiocommunications. L’exploitation de cet appareil dans un secteur particulier est toutefois susceptible de produire des interférences nuisibles. Si cet équipement provoque des interférences lors de la réception des radiofréquences ou des fréquences de télévision, ce qui peut être vérifié en mettant l’appareil hors tension, puis en le remettant sous tension, l’utilisa-teur doit prendre l’une des mesures suivantes pour corriger la situation:— réorienter ou relocaliser l’antenne de réception;— augmenter la distance entre l’appareil et l’antenne de réception; — brancher l’appareil à une prise d’un circuit différent de celui auquel l’antenne est branchée; — consulter le détaillant ou un technicien en radiotélévision d’expérience pour obtenir de l’aide.
©2007 Polycom, Inc. All rights reserved.Specifications subject to change without notice.Polycom Headquarters4750 Willow RoadPleasantonCA 94588 (T)Polycom DenmarkLangmarksvej 34DK-8700 HorsensTel. +45 7560 2850Fax +45 7560 2851emeadk@polycom.com www.polycom.com14158600-HD ED4

User Man

Polycom® KIRK 5020 / 5040 User Guide
Congratulationson your new 5020 / 5040 HandsetYour new handset will provide you with the greatest possible degree of flexibility and mobility due to high battery capacity, practical weight, size and design.Charge your handset 14 - 16 hours prior to first use for best performanceSTOP!
3Contents1 Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71.1 Handset Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71.2 Charger Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71.3 Battery Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81.4 Installing Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91.5 Charging Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101.6 Battery Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111.7 Battery Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 About Your 5020 / 5040 Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122.1 Handset Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142.1.1 Status Icons 152.1.2 Display Backlight 172.2 Navigating Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172.2.1 Entering Main Menu 182.2.2 Scrolling in Menus 182.2.3 Confirming Choices 182.2.4 Navigating Cursor 182.2.5 Adjusting Volumes 182.2.6 Returning to Previous Menu 182.2.7 Leaving Menus 182.2.8 Shortcuts 183 Basic Handset Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203.1 Turning Handset On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203.2 Adjusting Speaker Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213.3 Locking Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214 Making Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214.1 Off Hook Dialling (Dial Directly) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224.2 On Hook Dialling (Pre-Dial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224.3 Dial from Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224.4 Dial from Call List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224.5 Dial from Call Register . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234.6 Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234.7 Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245 Answering Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245.1 Auto Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245.2 Mute a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245.3 Reject a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245.4 Redirect a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256 During Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256.1 Turning Loadspeaker On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256.2 Turning Microphone Mute On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256.3 Entering Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257 Using the Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267.1 Description of Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
47.1.1 Phone Book 267.1.2 Call Register 267.1.3 Messages 267.1.4 MSF Function 277.1.5 External Services 277.1.6 Status 277.1.7 Settings 277.2 List of Menu Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278 Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298.1 Using the Alphanumeric Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298.2 Managing an Existing Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298.2.1 Finding Contact in Phone Book 298.2.2 Dialing Contact from Phone Book 308.2.3 Editing Name/Number 308.2.4 Adding New Number 308.2.5 Adding to Speed Dial 318.2.6 Deleting Number 328.2.7 Deleting Speed Dial 328.2.8 Deleting Contact 338.3 Adding New Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 339 Call Register. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349.1 Incoming Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349.1.1 Viewing List of Incoming Calls 349.1.2 Adding an Incoming Call to Phone Book 349.1.3 Deleting an Incoming Call from List 359.2 Outgoing Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 359.2.1 Viewing List of Outgoing Calls 359.2.2 Adding an Outgoing Call to Phone Book 359.2.3 Deleting an Outgoing Call from List 369.3 Missed Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 369.3.1 Viewing List of Missed Calls 369.3.2 Adding a Missed Call to Phone Book 379.3.3 Deleting a Missed Call from List 379.4 Delete . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 379.4.1 Deleting All Incoming Calls 379.4.2 Deleting All Outgoing Calls 389.4.3 Deleting All Missed Calls 389.4.4 Deleting All Calls from All Lists 3810 Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3810.1 Writing and Sending a New Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3910.1.1 Clearing Text Field 4010.2 Saving a New Message in Outbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4010.3 Saving a New Message as a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4010.4 Saving a Received Message as a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4010.5 Sending Messages Using Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4110.6 Reading a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4210.6.1 Reading a Long Message 42
510.6.2 Reading a Short Message 4310.6.3 Reading a Call Back Message 4310.7 Replying a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4310.7.1 Reply Using an Empty Screen 4310.7.2 Reply in Continuation of Original Text 4410.7.3 Reply Using a Template 4410.8 Forwarding a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4510.9 Resending a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4510.10 Erasing a Single Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4510.11 Erasing a Single Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4610.12 Erase All Read Messages from Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4610.13 Erase All Messages from Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4610.14 Erase All Messages from Outbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4710.15 Erase All Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4711 Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4711.1 Silent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4811.2 Headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4811.3 Auto Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4811.4 Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4811.5 Ringing Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4811.6 Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4911.7 Firmware Version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4912 Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4912.1 Ringing Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4912.2 Ringing Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4912.3 Alerting Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5012.4 Vibrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5012.5 Silent Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5012.5.1 Changing Settings of Silent Mode 5112.6 Auto Key Lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5112.7 Backlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5212.7.1 Setting Backlight at Dimmed 5212.7.2 Turning Backlight Off 5212.7.3 Adjusting Backlight Delay 5212.8 Auto Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5312.8.1 Changing Settings of Auto Answer 5312.9 Out of Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5412.9.1 Changing Settings of Out of Range 5412.10 Bluetooth (only KIRK 5040) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5412.10.1 Activate Bluetooth Function 5512.10.2 Pair Wireless Headset with the Handset 5512.10.3 Deactivate Bluetooth 5512.10.4 Activate Bluetooth Again 5612.10.5 Disconnect Wirelees Headset. 5612.10.6 Connect Wireless Headset again 5612.10.7 Remove Wireless Headset from the Device List 5612.10.8 Auto Connect 57
612.10.9 Wireless Headset Volume 5712.10.10 Switch Between Wireless Headset and Handset 5712.10.11 Last Number Redial 5812.11 Advanced... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5812.11.1 Language 5812.11.2 Any Key Answer 5812.11.3 Long Key 5812.11.4 Login 5912.11.5 Time & Date 6113 General Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6213.1 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6213.2 Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6213.2.1 Error information 6213.2.2 Technical specification 6313.2.3 International Regulatory and Product Information 6313.2.4 Important Safety Instructions 67
71 Getting StartedRead all information in this section before you use your handset.1.1 Handset InformationDanger: Ensure that the adapter voltage is the same as the electrical outlet voltage.The handset uses radio signals and does not guarantee a connection in all circumstances. Do not rely on a cordless handset to make emergency calls.Never use your handset:• in the vicinity of electrical detonators• in shielded rooms• in areas where radio transmission is forbidden• in aircraftsDo not place a handset near:• water, moisture or damp areas• heat sources, direct sunlight or unventilated areas• devices which generate strong magnetic fields such as electrical appliances, fluorescent lamps, computers, radios, televisions or fax machines• areas where the handset can be covered, its ventilation impaired, liquid spilled on the unit or objects inserted into the handset through any openings.• areas with dust, vibration, shock or temperature extremesCheck for small metal objects in the handset earpiece/mouthpiece before using the handset.Do not store or locate flammable liquids, gases, or explosive materials in the same com-partment or vicinity as the cordless handset, its parts or accessories.1.2 Charger InformationTwo types of chargers can be used for the handset. An ordinary charger and a USB charger. The USB charger supports a PC phone book management
8program, provided for the system administrator.1.3 Battery InformationRead the following information before you handle the batteries:• Do not leave a battery where it could be subjected to extremely high temperatures.• Do not charge battery when the ambient room temperature is above 40°C/104°F or below 5°C/41°F. • Do not replace batteries in potentially explosive environments, such as rooms where flammable liquids or gases are present.• The battery will explode if disposed of in a fire.• Do not charge batteries unless you use the approved charger and the proper batteries. Location Type Part NumberUSA Ordinary charger 84642472Countries outside the USA Ordinary charger 84642464USA USB charger 84642473Countries outside the USA USB charger 84642466USA Power supply 84642471EU Power supply 84642469UK Power supply 84642470All USB cable 84718504
9• Only use the original lithium battery type 84743418 (ICP73048) in the 5020 / 5040 Handset. Do not use these batteries with other products. These batteries were designed specifically for use with the 5020 / 5040 Handset and the 5020 / 5040 charger ONLY. Improper use of the batteries may result in explosion and fire hazard. Do not do anything that would cause the battery to short circuit.• Do not let battery or charger come into contact with conductive metal objects.• Do not attempt to take battery apart.• Power handset off before removing the battery.1.4 Installing BatteryBefore using the handset, it is necessary to install the battery.1 To install battery press down back cover and slide it towards the bottom of the handset.2 Lift off back cover.3 Insert battery with the label readable.4 Press back cover back in locked position (when you hear a click the back cover is in position).
10Note: The product label, including the CE logo, can be found in the battery compartment.1.5 Charging BatteryWhen charging battery for the first time, it is necessary to leave handset in charger for 14-16 hours for the battery to be fully charged.During normal operation, it takes approximately 6 hours to charge the handset from fully discharged to its full capacity. Turning the backlight off reduces charging time with approximately 2 hours (refer to “Turning Backlight Off” on page 52). • Place handset in charger. For correct charging, be sure the room temperature is between 0°C/32°F and 40°C/104°F. Do not place the handset in direct sunlight. The battery has a built-in heat sensor which will stop charging if the battery temperature is too high.If the handset is turned off when placed in charger, nothing indicates the charging. There will be no reaction on incoming calls.If the handset is turned on when charging, the display shows the blue charging icon in the status bar. The charging icon is replaced by the green fully charged icon , when the battery is fully charged (when handset is removed from charger, the charg-ing icon disappears). The handset will not vibrate. Auto answer is inactive. The hand-set reacts normally for incoming calls.It is necessary to recharge battery when display shows the battery low icon , or if the handset cannot be turned on.
1.6 Battery Capacity The capacity of the battery depends on the use of backlight and talk time. Battery capacity in active mode:• up to 20 hours of talk time.Battery capacity in standby mode:• 200 hours when backlight display is turned off.• 100 hours when backlight display is set at dimmed.For information about how to check battery capacity, refer to “Battery” on page 48.1.7 Battery DisposalWarning: Lithium lon batteries must be disposed of properly. Do not dispose of the batteries in office or household waste.Lithium lon batteries are recyclable. You can help preserve the environment by return-ing your unwanted batteries to your nearest recycling center for recycling or proper disposal. Contact your system administrator for more information about battery disposal and recycling centers in your local area.
121 About Your 5020 / 5040 HandsetHeadset ConnectorVolume ControlAdjusts speaker volume.Display Shows call information, handset status icons and guides you through option menus. MicrophoneJJCABDCDEGHIJFABCD
13Left SoftkeyOn hook(idle) On hook is the term used when handset is in standby mode.Enters main menu.OR Confirms choices in menu.ORTurns handset off with a long (three second) key press. Off hook(active)Off hook is the term used when handset is in active mode. Mutes microphoneRight SoftkeyOn hook(idle)Returns to previous menu.Off hook(active)Turns loadspeaker on.RedirectOn hook(idle)Exits menu.Off hook(active)Redirects calls.On/off HookFour-Way Navigation KeyOn hook(idle)Navigates menu.ORAdjusts volumes in menu.ORMoves cursor.ORShortcuts to phone book, call register and missed call.Off hook(active)Shortcut to phone book.EFGHI
14The display is divided in three parts: Status bar, Display center and Softkey Text (see figure above).The types of information shown in Status bar when: • on hook (idle) - display shows user ID, personal settings and time. If bluetooth activated (only 5040), the bluetooth icon is visible. If wireless headset connected (only 5040) the headset icon is visible.• off hook - display shows user ID. The types of information shown in Display center when:• on hook (idle) - display shows standby logo or call information when receiving an incoming call• off hook - display shows a telephone icon. If a wireless headset is connected to the handset (only 5040), the display shows a telephone icon if the audio is in the handset, and it shows a headset icon if the audio is in the headset.The types of information shown in Softkey text when:Keypad Lock/UnlockOn hook(idle)Locks/unlocks keypad (Menu + Ø).Status BarDisplay CenterSoftkey TextJ
• on hook (idle) - display shows Menu and ShortcutMenu: Menu gives access to the different functions of the handset. For more information about the content of the menu, refer to “Using the Menu” on page 26. For information about how to navigate the menu, refer to “Navigating Handset” on page 17.Shortcut: Personal shortcuts consist of functions you have chosen to add to a list of shortcuts. For more information, refer to “Personal Shortcuts” on page 19.• off hook - display shows various terms according to the context of the specific function.1.1.1 Status IconsThe following icons may appear in Status bar or Display center:The low signal icon indicates that the handset soon will be out of cov-erage.The no signal icon indicates that handset is out of coverage, or that the system is busy (no speech channels available).The low battery icon indicates that battery capacity is low.The telephone icon will appear when you miss a call.The telephone icon will appear when an incoming call arrives.The telephone icon will appear when you make a call.
The telephone icon will appear when the handset is off hook or a call is connected.The envelope icon will appear when you receive a message. The charging icon will appear when the handset is placed in charger.The fully charged icon will appear when the battery is fully charged.The key lock icon indicates that the entire keypad is locked. The silent icon will appear when all sounds are disabled.The loadspeaker icon will appear when loadspeaker is turned on.The mute icon will appear when mic mute is turned on. Mic mute is a abbreviation of microphone mute.The bluetooth icon will appear when bluetooth is activated. How-ever, when wireless headset is connected, the bluetooth icon disap-pears.The headset icon will appear when the wireless headset is connected.
1.1.2 Display BacklightThe display backlight automatically turns on when an incoming call or message arrives, or if a key is pressed. The backlight turns off when the handset is idle after a preset period of time delay. You can disable the backlight to save power, refer to “Turning Backlight Off” on page 52 for more information.1.2 Navigating Handset The main part of the functions of the handset are grouped into different menus. In the following sections you will find a description of how to navigate these menus. For more information about the content of the different menus, refer to “Using the Menu” on page 26. You navigate the handset using two softkeys and a four-way navigation key. The fig-ure below illustrates the connection between these keys and the text shown in display.Four-Way Navigation KeyUse the key to move around in menus. The four lines on the key illustrate the directions you move when pressing the key.Right SoftkeyPressing right softkey activates right softkey text.Use right softkey to enter list of personal shortcuts. When in menu, use the key to return to previous menu.Left SoftkeyPressing left softkey acti-vates left softkey text.Use left softkey to enter main menu. When in menu, use the key to con-firm your choices.
The handset also offers both personal and predefined shortcuts to selected functions in the menu. In the end of this chapter, you will find a section describing how to use these shortcuts.1.2.1 Entering Main Menu • To enter main menu press left softkey to activate Menu.1.2.2 Scrolling in Menus • When in menu, press top or bottom of navigation key to scroll up and down in menu.1.2.3 Confirming Choices • When in the relevant menu, press left softkey to confirm your choices. Various terms are being used in the softkey text according to the context of the specific function.1.2.4 Navigating Cursor • When in the relevant menu, press left or right side of navigation key to move cursor from side to side. This is especially relevant when you are writing/editing words or entering/editing numbers and want to delete a letter or digit. • To delete, simply place cursor behind letter or digit and press right softkey to activate Delete.1.2.5 Adjusting Volumes • When in the relevant menu, press left or right side of navigation key to adjust ringing and alerting volumes. • Press left side to turn volume down, or press right side to turn volume up.1.2.6 Returning to Previous Menu • When in menu, press right softkey to activate Back or Exit. You now return to previous menu.1.2.7 Leaving Menus • To leave menu, press the R key. This key will exit menu at once.1.2.8 ShortcutsThe handset contains two types of shortcuts:
• Personal shortcutsPersonal shortcuts consist of functions you have chosen to add to a list of shortcuts. The list is assigned to the right softkey.• Predefined shortcuts Predefined shortcuts are unchangeable and assigned to different keys on the handset.1.2.8.1 Personal Shortcuts By adding specific functions to the list of shortcuts, you get quick access to functions you often use.Note: Personal shortcuts can only be used when handset is in standby mode (on hook).In the following you will find a description of how to add, use and remove personal shortcuts.To add a shortcut:While on hook, press Shortcut to enter the shortcut function.Scroll to Edit shortcuts and press Select.Scroll to the function, you want to make a shortcut to. Press Select to add the function to the list of personal shortcuts.To use a shortcut:While on hook, press Shortcut to enter the shortcut function.Scroll to the desired shortcut and press Select.To remove a shortcut:While on hook, press Shortcut to enter the shortcut function.Scroll to Edit shortcuts and press Select.Scroll to the desired shortcut and press Select to remove the function from the list of shortcuts.
1.2.8.2 Predefined ShortcutsPredefined shortcuts are unchangeable and assigned to different keys. In the following you will find a list of predefined shortcuts and a description of how to access and use them.Call list: While on hook, press left side of navigation key to enter call list. Incoming calls are illustrated with green arrowsOutgoing calls are illustrated with blue arrowsMissed calls are illustrated with red arrowsExit menu: When in menu, press R.Find name: While on or off hook, press top or bottom of navigation key.Press bottom of navigation key to start at the top of name list with the letter a.Press top of navigation key to start at the bottom of name list with the letter z.Keypad locked/unlocked: While on hook, press Menu followed by  (Display shows the key lock icon followed by the text Keypad locked/unlocked).Missed calls: While on hook, press right side of navigation key to enter a list of missed call.Redirect a call: While on a call, press R. The feature is system dependent.Save name and number: While on hook, enter number and press Save.Silent on/off: While on hook, press Menu followed by #. (Display shows the silent icon followed by the text Silent mode on/of, and a small icon is placed in status line).Speed dial: While on hook, press digit equivalent to number of the contact in the speed dial list continuously until call is started.1 Basic Handset Options1.1 Turning Handset On/OffTo turn handset on:• Press left softkey to turn on handset.To turn handset off:
Press left softkey until the question ‘Turn off?’ appears in display.Press Yes to confirm.Note: When you turn handset off, all content of call register and settings of time and date are deleted if the subscribed system does not resend the information to the handset.1.2 Adjusting Speaker VolumeAdjusting speaker volume can only be done when handset is off hook. The handset will remember the speaker volume until you make a new adjustment.During a telephone conversion you can adjust the speaker volume at any time in rela-tion to the noise level of the surrounding environment. Use key placed at the upper right side of handset for volume control.To turn speaking volume up:• While off hook, press top of key to turn up volume.To turn speaker volume down:• While off hook, press bottom of key to turn down volume.1.3 Locking KeypadLock keypad to prevent keys from being accidentally pressed.To lock/unlock keypad:• Press Menu followed by  to lock keypad.• Press Unlock followed by  to unlock keypad.To answer a call when keypad is locked, press . When you end the call, the keypad automatically locks.For automatic keypad lock, refer to “Auto Key Lock” on page 51.1 Making CallsThe handset must be subscribed and registered to make a call. For more information about subscribing, refer to “Creating a Login” on page 60.For internal calls, dial extension number. Contact your system administrator for a list of these extension numbers.For external calls, dial external code (or line pool code) to access an external line, then dial external number. Contact your system administrator to confirm what external
code or line pool code to use.1.1 Off Hook Dialling (Dial Directly)Press to make a call. Dial number.Press to terminate the call.1.2 On Hook Dialling (Pre-Dial)Dial number.Press to make a call.Press to terminate the call.1.3 Dial from Phone BookThe handset’s phone book is familiar to an ordinary phone book. However, the find name function makes it easy to find a contact as you can jump directly to the desired contact using the quick search as described below.Press Menu to enter main menu.Scroll to Phone Book and press Select.Scroll to Find name and press Select.To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).5 Press . 6 If more than one number: scroll to the desired number and press .7 The display icon appears until call is connected.8 Press again to terminate the call.Note: For more information about using your phone book, refer to “Phone Book” on page 29.Call list shows up to 40 of your latest incoming, outgoing and missed calls. When memory of call list is full, the handset will automatically erase the oldest call when a
new call is received in call list.• Incoming calls are illustrated with green arrows • Outgoing calls are illustrated with blue arrows • Missed calls are illustrated with red arrowsTo dial from call list:1 While on hook, press left side of navigation key to enter call list.2 Scroll to the desired name or number and press .Note: When you turn off the handset, all content of call list is deleted if the subscribed system does not resend the information to the handset.1.5 Dial from Call RegisterThe call register menu stores up to 40 of your incoming, outgoing and missed calls. The calls are classified in three groups: incoming calls, outgoing calls and missed calls. If memory of call register is full, the handset will automatically erase the oldest call when a new call is received in call register. If you want to delete calls from call register manually, refer to “Delete” on page 37.To dial from call register:Press Menu to enter main menu.Scroll to Call register and press Select.Scroll to the desired list and press Select.Scroll to the desired name or number and press .For more information about call register, refer to “Call Register” on page 34.Note: When you turn off the handset, all content of call register is deleted if the subscribed system does not resend the information to the handset.1.6 RedialPress Menu to enter main menu.Scroll to Call register and press Select.Scroll to Outgoing calls and press Select.Scroll to the desired name or number and press .
1.7 Speed DialIf you have assigned a number to one of the speed-dialing keys 0-9, do the following:• While on hook, press digit equivalent to number of the contact in the speed dial list continuously until call is started.Note: For more information about adding number to speed dial, refer to “Adding to Speed Dial” on page 31. 1 Answering CallsThe handset must be subscribed and registered to answer a call. For more information about subscribing, refer to “Creating a Login” on page 60. When handset rings, display shows the icon for incoming calls and the caller infor-mation appears below if supported by the subscribed system.• Press to answer a call when your handset rings.. Note: You can distinguish between an internal and external call by the ring tone. The ring tone of an internal call is followed by three short beeps.1.1 Auto AnswerWhen auto answer is turned on, the handset automatically goes off hook when an incoming call arrives.If subscribed to a wireless solution, the handset automatically goes on hook when calls are terminated. Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Auto answer and press Select.Scroll to On or Off and press Change.Note: When charging, auto answer is inactive.1.2 Mute a Call• Press Silence and the ring signal is muted.1.3 Reject a CallNote: Rejecting a call is system dependent. If supported by the subscribed system, do the following:
• Press Reject to refuse the call. The rejected call is registered as a missed call.1.4 Redirect a Call Note: Redirecting a call is system dependent. If supported by the subscribed system, do the following: While on a call, press R.Dial number of the person you want to redirect the call to and press Ok. If you want to withdraw the call, press R.Press to terminate the call.1 During CallsWhen you are on a call, you have three options as described in the following. Two of the options concern whether you want to make parts of a call public or personal. It is possible to turn both of these options on at the same time. The last and third option is to enter and use the phone book, while you are on a call. 1.1 Turning Loadspeaker On/OffTurning loadspeaker on allows other people in the room to listen to and participate in the conversation. You may set the handset on a desk or table and leave your hands free.To turn loadspeaker on/off:While on a call, press Loud on to turn loudspeaker on.To turn loudspeaker off, press Loud off.1.2 Turning Microphone Mute On/OffTurning microphone mute on will mute your voice. That is you can hear the other party but they cannot hear you.While on a call, press Mic Mute to turn microphone mute on.To turn microphone mute off, press Mic on. 1.3 Entering Phone BookWhile on a call, you can access the find name function to scroll through names and numbers using predefined shortcuts (up/down navigation keys). For more informa-tion about entering phone book, refer to “Predefined Shortcuts” on page 20. For more information about using phone book, refer to “Phone Book” on page 29.
1 Using the MenuThe handset offers a range of functions that are grouped into menus. The main menu consists of seven menus: Phone Book, Call Register, Messages, MSF Function, External Services, Status and Settings. For more information about accessing and navigating the menu, refer to “Navigating Handset” on page 17.Note: If handset is in menu mode, and an incoming call arrives, then menu will be dropped and the call handled as usual. When call is terminated, the handset returns to menu mode.1.1 Description of MenusIn the following you will find a short description of the seven menus. For more infor-mation about a specific menu, see reference in the end of each description or “List of Menu Functions” on page 27, which will give you a quick overview of the functions of each menu.1.1.1 Phone BookYou can store numbers and names in your phone book.The phone book can store up to 250 names with up to four numbers each. A maximum of 24 digits, including spaces, is allowed for each number. Names are sorted alphabeti-cally starting with their first character.For more information about using phone book, refer to “Phone Book” on page 29.1.1.2 Call RegisterThe call register keeps track of all your recent calls as it stores up to 40 of your incom-ing, outgoing and missed calls. For more information about call register, refer to “Call Register” on page 34.1.1.3 MessagesIf supported by the subscribed system, you can send and receive messages from the messages menu.All messages is automatically stored in inbox or outbox. Messages can store up to 20 messages. A maximum of 72 letters, including spaces, is allowed for each message.For more information about reading, writing and sending messages, refer to “Mes-sages” on page 38.
1.1.4 MSF FunctionMSF Function is a special function based on MSF (Message Service Function). The function requires special software in the main system.1.1.5 External ServicesExternal Services are features placed in the main system, and only available if the handset is subscribed to a KIRK solution. External Services include: “View Clip Stack”, “Delete Clip Stack” and “Local Phone Book”. The Local Phone Book is a common phone book for all handsets subscribed to the actual system, and all handsets sub-scribed to the system are listed in the phone book. Additional numbers can be added to the phone book by the system administrator.1.1.6 StatusStatus provides a quick overview of some of the handset settings and works as a short-cut, which makes it easy to change the basic settings according to your needs. For more information about changing basic settings, refer to “Status” on page 47.1.1.7 SettingsSettings offer you the opportunity to customize the handset according to your needs. The settings can be changed at any time.For more information about customizing the handset, refer to “Settings” on page 49 or “Advanced...” on page 58.1.2 List of Menu FunctionsIn the following you will find a list of the different menu functions. The list gives a quick overview where to find the desired function of the handset.Phone BookFind nameAdd name/numberSpeed dialDeleteCall RegisterIncoming callsOutgoing callsMissed calls
DeleteMessagesNew messageInboxOutboxErase messagesTemplatesMSF FunctionNumber:StatusSilentHeadsetAuto answerBatteryRinging tone VolumeFirmware versionSettingsRinging volumeRinging toneAlerting volumeVibratorSilent modeAuto key lockBacklightAuto answer9 Out of range10 Bluetooth11 Advanced...
1 Phone BookYou can store numbers and names in your phone book.The phone book can store up to 250 names with four numbers each. A maximum of 24 digits, including spaces, is allowed for each number. Names are sorted alphabetically starting with their first character.If the display shows Memory full, it is necessary to delete one or more names from the phone book (refer to “Deleting Contact” on page 33).1.1 Using the Alphanumeric KeyboardThe normal dialling keys (0-9) are used for writing the name to be placed in the phone book. By pressing the keys a certain number of times the related letters will appear in the display.Spaces are made by using the 0-key.Key  changes between uppercase and lowercase letters, which is indicated on the top left-hand corner of the display.Pressing left or right side of navigation key will move the cursor.To delete letters, place cursor behind letter and press Delete.1.2 Managing an Existing Contact The phone book menu offers a range of possibilities to manage existing contacts and makes it easy to add, edit or delete name and number. Note: It is possible to add up to four numbers to a contact.1.2.1 Finding Contact in Phone BookThe handset’s phone book is familiar to an ordinary phone book. However, the find name function makes it easy to find a contact as you can jump directly to the desired contact using the quick search as described below.Press Menu to enter main menu.Scroll to Phone Book and press Select.Scroll to Find name and press Select.
To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Note: It is also possible to reach phone book without entering menu using a shortcut (refer to “Predefined Shortcuts” on page 20).1.2.2 Dialing Contact from Phone BookTo dial from phone book, refer to “Dial from Phone Book” on page 22.1.2.3 Editing Name/NumberYou can edit name and number of a contact in phone book at any time.Press Menu to enter main menu.Scroll to Phone Book and press Select.Scroll to Find name and press Select.To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Press Details. If more than one number: scroll to the desired number and press Select.Scroll to Edit name/number and press Select.Edit Name using the digits 0-9 (refer to “Using the Alphanumeric Keyboard” on page 29).Scroll to Number and edit number using the digits 0-9.Press Save to store your changes.1.2.4 Adding New Number You can add a new number to a contact in phone book at any time. It is possible to add up to four numbers to each contact.Press Menu to enter main menu.Scroll to Phone Book and press Select.
Scroll to Find name and press Select.To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Press Details.If more than one number, press Select. Scroll to Add new number and press Select.Enter the new number using the digits 0-9 and press Save.Repeat step 7-8 to add another number to the contact.1.2.5 Adding to Speed DialYou can assign a number to one of the speed-dialing keys 0-9. This way you only need to press a single digit to find name and number of the contact, you want to phone.Note: A maximum of 10 speed dial numbers is allowed.For more information about making a call using speed dial, refer to “Speed Dial” on page 24.Press Menu to enter main menu.Scroll to Phone Book and press Select.Scroll to Find name and press Select.
To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Press Details.If more than one number: scroll to the desired number and press Select.Scroll to Add to speed dial and press Select.Scroll to the desired position and press Add name. If position is occupied, press Yes to replace existing speed dial.1.2.6 Deleting NumberYou can delete a single number at any time and still keep the rest of the belonging numbers of a contact. If you want to delete a contact and all belonging numbers, refer to “Deleting Contact” on page 33.Press Menu to enter main menu.Scroll to Phone Book and press Select.Scroll to Find name and press Select.To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Press Details.If more than one number: scroll to the desired number and press Select.Scroll to Delete number and press Select.Press Ok to confirm.1.2.7 Deleting Speed DialUse this function to delete a speed dial number, or replace it with a new speed dial when necessary. For more information about replacing a speed dial, refer to “Adding to Speed Dial” on page 31.Press Menu to enter main menu.Scroll to Phone Book and press Select.
Scroll to Delete and press Select.Scroll to Speed dial number and press Select.Scroll to the desired speed dial number and press Delete.1.2.8 Deleting Contact Use the delete name and number function if you want to delete a contact and all the belonging numbers. If you only want to delete a single number and keep the contact and the rest of the belonging numbers, refer to “Deleting Number” on page 32.Press Menu to enter main menu.Scroll to Phone Book and press Select.Scroll to Find name and press Select.To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Press Details.If more than one number, press Select.Scroll to Delete name/number and press Select.Press OK to confirm.1.3 Adding New Contact Use the add name/number function when you want to add a new contact to phone book. Note: It is possible to add up to four numbers to a contact.Press Menu to enter main menu.Scroll to Phone Book and press Select.Scroll to Add name/number and press Select.Write the name of the contact using the digits 0-9 (refer to “Using the Alphanumeric Keyboard” on page 29).Scroll to number and enter the number to be stored (max. 24 digits).Press Save to store name and number.
Note: If display shows Memory full, it is necessary to delete one or more contacts from phone book (refer to “Deleting Contact” on page 33).1 Call RegisterThe call register menu can store up to 40 of your incoming, outgoing and missed calls. Call register is divided into lists of: incoming calls, outgoing calls and missed calls.If memory of call register is full, the handset will automatically erase the oldest call when a new call is received in call register. If you want to delete calls from call register manually, refer to “Delete” on page 37.Note: When you turn off the handset, all content of call register is deleted if the subscribed system does not resend the information to the handset.1.1 Incoming CallsIncoming call is a list of all your incoming calls sorted by date and time of the call, starting with the latest call.If name and number of incoming call already exits in your phone book, the incoming call will be represented with the name of the contact. If name and number do not exist in your phone book, the handset cannot recognize the number and the incoming call will only be represented by the number.In both cases, incoming call register provides details about incoming calls, such as time, date and length of conversation.It is possible to add name and number of an incoming call to phone book or to delete an incoming call from the list.1.1.1 Viewing List of Incoming CallsPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Incoming Calls and press Select.1.1.2 Adding an Incoming Call to Phone BookIf you have an incoming call and the number is not in phone book it is possible to add it to phone book from the incoming call list.Press Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Incoming Calls and press Select.
Scroll to the desired call and press Details.Press Options.Scroll to Add to phone book and press SelectWrite the name of the contact using the digits 0-9 (refer to “Using the Alphanumeric Keyboard” on page 29) and press Save.1.1.3 Deleting an Incoming Call from ListPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Incoming Calls and press Select.Scroll to the desired call and press Details.Press Options and scroll to Delete from list.Press Select to confirm.1.2 Outgoing CallsOutgoing calls is a list of all your outgoing calls sorted by date and time of the call, starting with the latest call. If name and number of the outgoing call already exits in your phone book, the outgo-ing call will be represented with the name of the contact. If name and number do not exist in your phone book, the handset can not recognize the number and the outgoing call will only be represented by the number.In both cases, outgoing call register provides details about outgoing calls, such as time, date and length of conversation.It is possible to add name and number of an outgoing call to your phone book, or to delete an outgoing call from the list.1.2.1 Viewing List of Outgoing CallsPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Outgoing Calls and press Select.1.2.2 Adding an Outgoing Call to Phone BookIf you have made a call and the number is not in phone book, it is possible to add it to phone book from the outgoing call list.
Press Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Outgoing Calls and press Select.Scroll to the desired call and press Details.Press Options. Scroll to Add to phone book and press Select.Write the name of the contact using the digits 0-9 (refer to “Using the Alphanumeric Keyboard” on page 29) and press Save.1.2.3 Deleting an Outgoing Call from ListPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Outgoing Calls and press Select.Scroll to the desired call and press Details.Press Options and scroll to Delete from list.Press Select to confirm.1.3 Missed CallsMissed calls is a list of all your missed calls sorted by date and time of the call, starting with the latest call. If the name and number of the missed call already exits in your phone book, the missed call will be represented with the name of the contact. If the name and number do not exist in your phone book, the handset cannot recognize the number and the missed call will only be represented by the number.In both cases, missed call register provides details about missed calls, such as time, date and length of conversation.It is possible to add name and number of a missed call to your phone book or to delete a missed call from the list.1.3.1 Viewing List of Missed CallsPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Missed Calls and press Select.
1.3.2 Adding a Missed Call to Phone BookIf you have a missed call and the number is not in phone book, it is possible to add it to phone book from the missed call list.Press Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Missed Calls and press Select.Scroll to the desired missed call and press Details.Press Options. Scroll to Add to phone book and press Select.Write the name of the contact using the digits 0-9 (refer to “Using the Alphanumeric Keyboard” on page 29) and press Save.1.3.3 Deleting a Missed Call from ListPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Missed Calls and press Select.Scroll to the desired missed call and press Details. Press Options and scroll to Delete from list.Press Select to confirm.1.4 DeleteThe call register menu can store up to 40 of your incoming, outgoing and missed calls. If the memory of call register is full, the handset will automatically erase the oldest call when a new call need to be stored in the call register. If you want to erase manually, use the following delete functions to empty lists in the call register. 1.4.1 Deleting All Incoming CallsPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Delete and press Select.Scroll to Incoming calls and press Select.Press Yes to empty list.
Note: If you only want to delete a single incoming call, see “Deleting an Incoming Call from List” on page 35.1.4.2 Deleting All Outgoing CallsPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Delete and press Select.Scroll to Outgoing calls and press Select.Press Yes to empty list.Note: If you only want to delete a single outgoing call, see “Deleting an Outgoing Call from List” on page 36.1.4.3 Deleting All Missed CallsPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Delete and press Select.Scroll to Missed calls and press Select.Press Yes to empty list.Note: If you only want to delete a single missed call, see “Deleting a Missed Call from List” on page 37.1.4.4 Deleting All Calls from All ListsPress Menu to enter main menu.Scroll to Call Register and press Select.Scroll to Delete and press Select.Scroll to All calls and press Select.Press Yes to empty all folders.1 MessagesIf supported by the subscribed system, you can write, send and receive messages from the messages menu. You write messages using the alphanumeric keyboard. For more information, refer to “Using the Alphanumeric Keyboard” on page 29.All messages are automatically stored in inbox or outbox. The inbox is a list of all received messages, while outbox is a list of all sent messages.
Both lists are sorted by time and date, starting with the latest. If the name and number of the message already exits as a contact in your phone book, the message in the inbox or outbox will be represented with the name of the contact. If the name and number do not exists in your phone book, the handset cannot recognize the number and the message will only be represented by the number.If you save a message in outbox for later handling, the message will be represented by the beginning of the text message.Inbox and outbox can store up to 20 messages in total. A maximum of 72 letters, including spaces, is allowed for each message.If the memory of inbox and outbox is full, the handset will automatically erase the old-est message when a new message need to be stored. If you want to delete messages from inbox or outbox manually, refer to “Erasing a Sin-gle Message” on page 46, “Erase All Read Messages from Inbox” on page 46, “Erase All Messages from Inbox” on page 46, “Erase All Messages from Outbox” on page 47 and “Erase All Messages” on page 47.1.1 Writing and Sending a New MessagePress Menu to enter main menu.Scroll to Messages and press Select.Scroll to New message and press Select.Write a message.Optionally, you can use a template: Press Options, scroll to Use template, press Select, scroll to desired template, press Options, scroll to Select and press Select. For more information about templates, refer to “Saving a New Message as a Template” on page 40, “Saving a Received Message as a Template” on page 40, “Sending Messages Using Templates” on page 41 and “Erasing a Single Template” on page 45.Press Options and scroll to Send.Press Select and then press Search to find the receiver.To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Press Select.
If more than one number: scroll to desired number.Press Select and then press Send. When the message has been sent, the envelope icon will appear. Press Ok to accept. 1.1.1 Clearing Text FieldUse the clear text function, when you are writing a new message and want to start all over.Press Options.Scroll to Clear text and press Select.1.2 Saving a New Message in OutboxYou can write a message and then save it in outbox for later handling.Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to New message and press Select.Write a message and press Options. Scroll to Save message and press Select.Scroll to Outbox and press Select.1.3 Saving a New Message as a TemplateAfter writing a message you can save it as a template for later use.Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to New message and press Select.Write a message and press Options. Scroll to Save message and press Select.Scroll to Templates and press Select.If memory is full: press Ok. Scroll to the desired position and press Select. 1.4 Saving a Received Message as a TemplateYou can save a message from inbox as a template for later use.
Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Inbox and press Select.Scroll to desired message and press Select.Press Options.Scroll to Forward and press Select.Press Options.Scroll to Save message and press Select.Scroll to Templates and press Select.1.5 Sending Messages Using TemplatesYou can create up to 10 templates in relation to the kind of message you often need to send. To create a new template, refer to “Saving a New Message as a Template” on page 40 and “Saving a Received Message as a Template” on page 40.When using a template in a message you have two options:• Use a template from the very beginning of the process (see below)• Insert a template in a message when you are in the process of writing a message (refer to “Writing and Sending a New Message” on page 39). To use a template in a message:Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Templates and press Select.Scroll to the desired template and press Option.Scroll to Select and press Select.If relevant, write additional text.Press Options.Scroll to Send and press Select.Press Search to find the receiver.To find a name you can:
• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Press Select.If more than one number: scroll to desired number.Press Select and then press Send. 1.6 Reading a MessageIn addition to the messages for general use as described in this chapter, you can receive other types of messages. These types of messages cannot be sent from your handset, but are sent from an external application. The external applications may vary from sys-tem to system. For more information, please contact your system administrator. Examples of messages sent from an external application are:• Long messages Long messages have a maximum length of 72 characters and are saved in inbox in the handset. If supported by the subscribed system, you can also write and send this type of messages from your handset. • Short messagesShort messages have a maximum length of 36 characters and is not saved in the handset.• Call back messagesCall back messages also contain contact information.In the following, you will find a description of how to read the different types of mes-sages.1.6.1 Reading a Long MessageThe envelope icon appears in the display, when you receive a long message. To read the long message:Press Details to enter inbox. Scroll to the desired message and press Select. Time and date of message is shown above the text message.Note: New messages appear in the beginning of the list as they are sorted by time and date, starting with the latest.
Note: Read messages are marked with an X in inbox.To read the long message later:• If you want to read the message later, press Exit. The envelope icon will then be placed in the status bar, indicating that there is an unread message in inbox. 1.6.2 Reading a Short MessageThe envelope icon and the text message appear in the display, when you receive a short message. To delete the short message:• Press OK. 1.6.3 Reading a Call Back MessageThe envelope icon , text message and contact information appear in the display, when you receive a call back message. The display shows text message and contact information alternately.To act on the call back message:• Press to call the call back number in the message.To delete the call back message:• Press Ok. 1.7 Replying a MessageWhen you want to reply a message from your inbox, you have three options:• Write a new message in an empty screen • Write in continuation of original text (received message)• Insert a template1.7.1 Reply Using an Empty ScreenPress Menu to enter main menu.Scroll to Messages and press Select.Scroll to Inbox and press Select.Scroll to the desired received message and press Select. Press Options.
Scroll to Reply and press Select.Scroll to Empty screen and press Select.Write a message and press Options.Scroll to Send and press Select.Press Send. 1.7.2 Reply in Continuation of Original TextNote: Original text refers to the received text message.Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Inbox and press Select.Scroll to the desired received message and press Select. Press Options.Scroll to Reply and press Select.Scroll to Original text and press Select.Write a message in continuation of received message and press Options.Scroll to Send and press Select.Press Send. 1.7.3 Reply Using a TemplatePress Menu to enter main menu.Scroll to Messages and press Select.Scroll to Inbox and press Select.Scroll to the desired message and press Select. Press Options.Scroll to Reply and press Select.Scroll to Template and press Select.Scroll to the desired template and press Options.Scroll to Select and press Select.If relevant, write additional text.Press Options.Scroll to Send and press Select. Then press Send.
1.8 Forwarding a MessageIf you want to forward a message to a contact, do the following:Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Inbox and press Select.Scroll to the desired received message and press Select.Press Options.Scroll to Forward and press Select.Press Send and then press Search. To find a name you can:• Scroll until you reach the desired name. To scroll through the names quickly press the navigation key continuously.• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name (refer to “Using the Alphanumeric Keyboard” on page 29).Press SelectIf more than one number: scroll to desired number.Press Select and then press Send. 1.9 Resending a MessageIf you want to resend a message to a contact, do the following: Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Outbox and press Select.Scroll to the desired message and press Select.Press Options.Scroll to Resend and press Select. Press Options.Scroll to Send and press Select. Press Send. 1.10 Erasing a Single TemplateUse this function to delete a template, or replace the template with a new template
when the memory is full. For more information about replacing a template, refer to “Saving a New Message as a Template” on page 40.Press Menu to enter main menu.Scroll to Messages and press Select. Scroll to Templates and press Select.Scroll to the desired template and press Options.Scroll to Erase and press Select.Press Yes to erase the template.1.11 Erasing a Single MessageThe handset will automatically erase the oldest message when the memory of inbox and outbox is full (refer to “Messages” on page 38). If you want to delete a message manually, do the following:Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Inbox or Outbox and press Select.Scroll to the desired message and press Select.Press Options.Scroll to Erase and press Select. Press Yes to erase the message.1.12 Erase All Read Messages from InboxUse this function to erase all read messages from inbox. This way you do not risk eras-ing messages that you have not had time to read yet. Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Erase messages and press Select.Scroll to All read and press Select.Press Yes to erase all read messages from inbox.1.13 Erase All Messages from InboxUse this function to erase all messages from inbox.
Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Erase messages and press Select.Scroll to Inbox and press Select.Press Yes to erase all messages from inbox.Note: If you only want to erase a single message from inbox, refer to “Erasing a Single Message” on page 46.1.14 Erase All Messages from OutboxUse this function to erase all messages from your outbox.Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Erase messages and press Select.Scroll to Outbox and press Select.Press Yes to erase all messages from outbox.Note: If you only want to erase a single message from the outbox, see “Erasing a Single Message” on page 46.1.15 Erase All MessagesUse this function to erase all messages from inbox and outbox. If you want to be sure not to erase unread messages, refer to “Erase All Read Messages from Inbox” on page 46.Press Menu to enter main menu.Scroll to Messages and press Select.Scroll to Erase messages and press Select.Scroll to All and press Select.Press Yes to erase all messages from all folders.1 StatusThe status menu provides an overview of some of the handset settings and works as a shortcut to these making it easy to change the settings according to your needs. The status menu also provide information about battery capacity.In the following you will find a description of the settings to be found in the status menu.
1.1 SilentWhen silent mode is turned on, the handset will not ring when a call arrives. However, you will still be able to see the arriving call in the display. For more information about changing settings for silent mode, refer to “Silent Mode” on page 50.1.2 HeadsetUsing headset allows you to keep up your activities and use the phone at the same time.For more information about changing settings for headset, refer to “Scroll to On or Off and press Change.” on page 58.1.3 Auto AnswerWhen auto answer is turned on, the handset automatically goes off hook when ringing.If subscribed to a wireless solution, the handset automatically goes on hook when calls are terminated. For more information about changing settings for auto answer, refer to “Auto Answer” on page 53.1.4 BatteryThe battery function shows remaining battery capacity. The indication on the display is not necessarily an exact reflection of the remaining speech time, but only an indication of the voltage on the battery.To check remaining battery capacity:Press Menu to enter main menu.Scroll to Status and press Select.1.5 Ringing ToneThe ring tone is followed by a number indicating the chosen tone of the ringer. You can distinguish between an internal and external call by the ring tone. The ring tone of an internal call is followed by three short beeps.For more information about changing ring tone, refer to “Ringing Tone” on page 49.
1.6 VolumeAdjusts ringing volume according to the noise level of the surrounding environment.For more information about adjusting ringing volume, refer to “Ringing Volume” on page 49.’1.7 Firmware VersionInformation about the firmware version provided for the system administrator.1 SettingsThe setting menu offers you the opportunity to customize the handset according to your needs. The settings can be changed at any time. The setting menu consists of: ringing volume, ringing tone, alerting volume, vibrator, silent mode, auto key lock, backlight, auto answer, out of range and advanced settings.Note: Advanced settings are described separately in the next chapter.In the following you will find a description of how to customize the handset. 1.1 Ringing VolumeTo adjust the volume of the ring tone:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Ringing volume and press Select.Press left or right side of navigation key to adjust the volume of the ring tone. Press Set.1.2 Ringing ToneThe ring tone is followed by a number indicating the chosen tone of the ringer. You can distinguish between an internal and external call by the ring tone. The ring tone of an internal call is followed by three short beeps.To choose a new ring tone:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Ringing tone and press Select.
Scroll to the desired ring tone and press Change to select and listen to the chosen ring tone. Repeat the process if you want to choose and listen to other ring tones.1.3 Alerting VolumeAlerts are short beeps that appear when:• You receive a new message.• You send a message.• The handset is moving out of range.• The handset is out of range.• The battery capacity is low.• You create a login.To adjust alerting volume:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Alerting volume and press Select.Press the left or right side of the navigation key to adjust the volume of the ringer. Press Set.1.4 VibratorWhen vibrator is turned on, the handset will vibrate when an incoming call arrives.To turn vibrator on/off:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Vibrator and press Select.Scroll to On or Off and press Change.Note: When charging, handset will not vibrate.1.5 Silent ModeWhen silent mode is turned on, the handset will not ring when a call arrives. However, you will still be able to see the arriving call in the display. To turn silent mode on/off:
Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Silent mode and press Select.Scroll to On or Off and press Change.Note: It is also possible to turn Silent mode on or off without entering menu. While on hook, press Menu followed by #.1.5.1 Changing Settings of Silent ModeWhen silent mode is turned on, you can select other ways of indicating incoming calls or messages:• Display flashingWhen turned on, the display will flash when an incoming call or message arrives.• Vibrator When turned on, the handset will vibrate when an incoming call or message arrives.• Short ring When turned on, a short ring will appear when an incoming call arrives. To change settings of silent mode:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Silent Mode and press Select.Scroll to Settings and press Change.Scroll to the desired setting and press Select.1.6 Auto Key LockUse auto key lock to prevent keys from being accidentally pressed.With auto keylock turned on the handset will automatically lock keypad after 30 sec-onds. To manually lock/unlock keypad, press Menu followed by .To turn auto key lock on/off:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Auto key lock and press Select.Scroll to On or Off and press Change.
To answer a call when auto key lock is on, press . When you end the call, keypad automatically locks.1.7 BacklightThe display backlight automatically turns on when an incoming call or message arrives, or a key is pressed.The backlight turns off when handset is in standby mode after a preset period of time delay.1.7.1 Setting Backlight at DimmedWhen setting display backlight at dimmed, display information can still be seen vaguely when handset is in standby mode.Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Backlight and press Select.Scroll to Dimmed and press Change.1.7.2 Turning Backlight OffTurning display backlight off when handset is in standby mode will save battery power. Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Backlight and press Select.Scroll to Off and press Change.1.7.3 Adjusting Backlight DelayYou can adjust the period of time before backlight turns off when handset is in standby mode.Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Backlight and press Select.Scroll to Delay and press Change.Press left and right side of navigation key to adjust backlight delay. Press Set.
1.8 Auto AnswerWhen auto answer is turned on, the handset automatically goes off hook when an incoming call arrives.If subscribed to a wireless solution, the handset automatically goes on hook when calls are terminated. To turn auto answer on/off:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Auto answer and press Select.Scroll to On or Off and press Change.Note: When charging, auto answer is inactive.1.8.1 Changing Settings of Auto AnswerWhen auto answer is turned on, you can select different situations where to use auto answer.Settings of auto answer are:• Lift from charg.When turned on, the handset automatically goes off hook when removed from charger.• After 1. ring When turned on, the handset automatically goes off hook after the first ring.• When headset When turned on, the handset automatically goes off hook, when you are using a headset.• Loadspeaker on When turned on, the handset automatically goes off hook and turns on loadspeaker.To change settings of auto answer:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Auto answer and press Select.Scroll to Settings and press Change.Scroll to the desired setting and press Select.
1.9 Out of RangeThe out of range indicator appears when handset is moving out of or already is out of range of base station.Note: When the handset has been outside the coverage area, it can take up to 30 seconds before the handset is back on the system after re-entering coverage area.To turn out of range on/off:Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Out of range and press Select.Scroll to On or Off and press Change.1.9.1 Changing Settings of Out of RangeThe handset offers two types of out of range alerts:• Icon only • Tone (beep) + iconWith the out of range indicator turned on:• If handset is moving out of range, the low signal icon will appear in display. • If the handset gets out of range, the no signal icon will appear in display. If tone + icon is selected, beeps will appear with short intervals as long as the handset is out of range.To change the settings: Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Out of range and press Select.Scroll to Settings and press Change.Scroll to the desired alert and press Select.1.10 Bluetooth (only KIRK 5040)Bluetooth allows you to connect the handset to a compatible device with bluetooth connectivitiy within 10 metres (32 feet). When a wireless headset is connected to the KIRK 5040, it is possible to disconnect the headset from the handset (12.10.5) , to con-nect the headset to the handset again (12.10.6), to remove the headset from the device list (12.10.7), to connect automatically to the handset (12.10.8), to adjust the headset vol-
ume (12.10.9), to switch the audio between the headset and the handset (12.10.10), and finally it is possible to redial the last number entered in the handset (12.10.11).1.10.1 Activate Bluetooth FunctionTo use the bluetooth funcition, you must activate the bluetooth function.Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Bluetooth and press Select.Scroll to Active and press Select.Scroll to On and press Select. The Bluetooth function is now activated.1.10.2 Pair Wireless Headset with the HandsetWhen setting up a bluetooth connection, you will need to search for a compatible device with bluetooth connectivity in order to pair this device to your handset. You will need a pin code of 1-16 numeric characters. (Consult the user guide of the Blue-tooth headset for the pin code information). You are only asked to enter this pin code the first time you connect to the device.Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Bluetooth and press Select.Scroll to Search to search for compatible bluetooth headset and press Select.Select the headset code number listed in the display of the handset and press Stop, then press Add.Enter pin code and press Ok . Press Ok, and press Options in order to connect to the headset.Scroll to Connect and press Select.Press Ok. The wireless headset is now connected to your KIRK 5040 Handset.1.10.3 Deactivate BluetoothPress Menu to enter main menu.Scroll to Settings and press Select.Scroll to Bluetooth and press Select.Scroll to Active and press Select.
Activate Off by pressing Select. Bluetooth is now deactivated, and any bluetooth device connected to the handset has now been disconnected.1.10.4 Activate Bluetooth AgainPress Menu to enter main menu.Scroll to Settings and press Select.Scroll to Bluetooth and press Select.Scroll to Device list and press Select.Press Yes, and Bluetooth is activated again.Press Options and scroll to Connect.Press Select to connect to the headset again.1.10.5 Disconnect Wirelees Headset.Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Bluetooth and press Select.Scroll to Active and press Select.Scroll to Disconnect headset, press Select and press Yes to disconnect the headset.1.10.6 Connect Wireless Headset againPress Menu to enter main menu.Scroll to Settings and press Select.Scroll to Bluetooth and press Select.Scroll to Active and press Select.Activate On by pressing Select, then press Exit.Press Options and scroll to Connect.Press Select, then press Ok. The wireless headset is now connected to your KIRK 5040 Handset.1.10.7 Remove Wireless Headset from the Device ListPress Menu to enter main menu.Scroll to Settings and press Select.
Scroll to Bluetooth and press Select.Scroll to Device list and press Select.Press Options.Scroll to Delete and press Select.Press Yes to remove the headset from the device list.1.10.8 Auto ConnectIt is possible to connect automatically to the handset when the headset is turned on.Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Bluetooth and press Select.Scroll to Active and press Select.Scroll to Settings and press Select.Activate Auto connet by pressing Select, then press Back. The wireless headset will now connect automatically to the handset when the headset is turned on.1.10.9 Wireless Headset VolumeWhen the handset is on hook, it is possible to adjust the start speaking volume of the wireless headset.Press Menu to enter main menu.Scroll to Settings and press Select.Scroll to Bluetooth and press Select.Scroll to Active and press Select.Scroll to Settings and press Select.Scroll to Headset volume and press Select.Press left or right side of navigation key to adjust the volume.1.10.10 Switch Between Wireless Headset and HandsetWhen the headset is active and the handset is off hook, the audio can be switched between the headset and the handsetActivate handset / headset soft key by pressing the left or the right side of the navigation key.Press Handset, and the audio is switched to the handset.
Press Headset, and the audio is switched back to the headset.1.10.11 Last Number RedialConsult the user guide of the wireless headset for last number redial instructions.1.11 Advanced...In the setting menu it is also possible to define the following advanced settings: lan-guage, any key answer, headset, long key, login and time and date.1.11.1 LanguageThere are 10 predefined languages in the handset: English, Spanish, French, German, Dutch, Czech, Italian, Danish, Norwegian and Swedish.Press Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Language and press Select.Scroll to the desired language and press Select.1.11.2 Any Key AnswerWhen turned on, you can answer a call by pressing any key.Press Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Any key answer and press Select.Scroll to On or Off and press Change.1.11.3 Long KeyThe long key function supports system features and defines a long key press to digits between 0-9. The long key press can be defined as speed dials (refer to “Speed Dial” on page 24) or as MSF messages. MSF messages are system dependent. If supported by the subscribed system, a MSF message sent to the system could for example return sys-tem features to the handset.To change long key definition:
Press Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Long key and press Select.Scroll to desired definition and press Change.1.11.4 LoginBefore you can use the registered handset it is necessary to subscribe the handset to a system (login). The handset can be subscribed to up to 10 different systems. To sub-scribe to a system, refer to “Creating a Login” on page 60.1.11.4.1 Selecting a LoginIf you want to change to another system manually, do the following:Press Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Login and press Select.Scroll to Select Login and press Select.Scroll to the desired login and press Select.1.11.4.2 Removing a LoginLogins can be removed from the system in use and from the 9 other systems (if con-nected).Note: Removing a login requires a password. Password is factory set at 0000.Press Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Login and press Select.Scroll to Remove login and press Select.Scroll to the desired login and press Select.Enter your password and press Ok.Note: If the system in use is removed, it is necessary to select one of the remaining systems or to subscribe to a new one.
Note: If one of the systems not chosen is removed, the handset remains connected to the system in use. 1.11.4.3 Creating a LoginTo create a login, the system must allow subscriptions to be made. Some systems also require an Authentication Code (AC). If more than one system currently permits sub-scription, you will need to know the ID of the system to which you want to subscribe. Authentication Codes and system ID’s will be provided be the system administrator. You can subscribe up to 10 systems, that is create 10 logins.Press Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Login and press Select.Scroll to Create login and press Select. The handset will start searching for a system.Scroll to the found system and press Select.If required, enter an AC Code and press Ok to connect to the system.Press Ok.Note: If the handset is already subscribed to 10 systems, you will have to remove a subscription before creating a new subscription (refer to “Removing a Login” on page 59).1.11.4.4 Selecting Login AutomaticallyWhen auto login is turned on, the handset automatically change to another system when necessary. Auto login should only be used when systems are separate, with no overlaps.Note: To activate auto login your handset must be subscribed to at least two systems.Press Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Login and press Select.Scroll to Auto login and press Select.If Off is selected, press Change to select On.The handset automatically selects a system. The selected system is marked with an A.
1.11.5 Time & DateNote: When you turn off the handset, the settings of time are deleted if the subscribed system does not resend the information to the handset.1.11.5.1 Choose Time FormatPress Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Time & date and press Select.Scroll to Time format and press Select.Scroll to desired time format and press Change.1.11.5.2 Set TimePress Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Time & date and press Select.Scroll to Change time and press Select.Place cursor on the digit, you want to change. Press a digit. The cursor will then automatically jump to the next digit.Press Change. 1.11.5.3 Choose Date FormatPress Menu to enter main menu.Scroll to Settings and press Select. Scroll to Advanced and press Select.Scroll to Time & date and press Select.Scroll to Date format and press Select.Scroll to desired date format and press Change.1.11.5.4 Set DatePress Menu to enter main menu.Scroll to Settings and press Select.
Scroll to Advanced and press Select.Scroll to Time & date and press Select.Scroll to Change date and press Select.Scroll to desired date format and press Change.Place cursor on the digit, you want to change.Press a digit. The cursor will then automatically jump to the next digit.Press Change. 1 General Information1.1 TroubleshootingThe handset freezes.Remove and replace battery pack. Press left softkey to turn on the handset.The handset does not ring.Check whether Silent mode is turned On.The handset cannot find a system ID at Create Login.Check whether the system is set to allow subscriptions.The handset cannot subscribe even if system ID has been found.Check if Authentication Code is necessary.Not possible to turn on the handset. Check if battery is connected. If yes, charge the battery.The handset turn off when receiving a call and going off-hook.Charge the battery. If still a problem change the battery as it might be defective.1.2 Information1.2.1 Error informationImproper function of the handset might be related to the infrastructure to which the handset is connected to.Before declaring a handset for repair be sure that the main system is operating prop-erly.WarrantyThe handset is covered by a normal warranty solution, except the battery. The lifetime of the battery depends on the general use of the handset.The handset is not covered by a general warranty if:
63• The handset is exposed to water or metal dust.• The handset is mistreated.• The handset is exposed to unauthorized break-in.Size and weightSize: 146 x 48 x 19mmWeight: 110 g incl. battery ± 10 gCapacityActive talking time up to 20 hoursStand-by time up to 200 hoursTemperature and air pressureOperating temperature: 0-40°C/32-104°FAir pressure: Normal atmosphere conditionApprovalsAccess profile: EN 300444 V1.4.1:2002EN 301 489 - 1: Version 1.4.1EN 301 489 - 6: Version 1.2.1Radio: EN 301 406 V1.5.1. 2003Safety: EN 60950-1: 2001 + A11 + CORRIGThis KIRK 5020 / 5040 Handset has been marked with the CE mark. This mark indicates compliance with EEC Directives 89/336/EEC, 73/23/EEC 1999/5/EC. A full copy of the Declaration of conformity can be obtained from Polycom Ltd, 270 Bath Road, Slough, Berkshire, SL1 4DX, UK.
64Cesky [Czech]: Polycom (UK) Ltd tímto prohlašuje, že tento KIRK 5020 / 5040 Handset je ve shode se základními požadavky a dalšími príslušnými ustanoveními smernice 1999/5/ES.Dansk [Danish]:Undertegnede Polycom (UK) Ltd erklærer herved, at følgende udstyr KIRK 5020 / 5040 Handset overholder de væsentlige krav og øvrige relevante krav i direktiv 1999/5/EF.Deutsch [German]:Hiermit erklärt Polycom (UK) Ltd, dass sich das Gerät KIRK 5020 / 5040 Handset in Übereinstimmung mit den grundlegenden Anforderungen und den übrigen einschlägigen Bestimmungen der Richtlinie 1999/5/EG befindet.Eesti [Estonian]:Käesolevaga kinnitab Polycom (UK) Ltd seadme KIRK 5020 / 5040 Handset vastavust direktiivi 1999/5/EÜ põhinõuetele ja nimetatud direktiivist tulenevatele teistele asjakohastele sätetele.English:Hereby, Polycom (UK) Ltd. declares that this KIRK 5020 / 5040 Handset is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.Español [Spanish]:Por medio de la presente Polycom (UK) Ltd declara que el KIRK 5020 / 5040 Handset cumple con los requisitos esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999/5/CE.Ελληνική [Greek]:ΜΕ ΤΗΝ ΠΑΡΟΥΣΑ Polycom (UK) Ltd ∆ΗΛΩΝΕΙ ΟΤΙ KIRK 5020 / 5040 handset ΣΥΜΜΟΡΦΩΝΕΤΑΙ ΠΡΟΣ ΤΙΣ ΟΥΣΙΩ∆ΕΙΣ ΑΠΑΙΤΗΣΕΙΣ ΚΑΙ ΤΙΣ ΛΟΙΠΕΣ ΣΧΕΤΙΚΕΣ ∆ΙΑΤΑΞΕΙΣ ΤΗΣ Ο∆ΗΓΙΑΣ 1999/5/ΕΚ.Français [French]:Par la présente Polycom (UK) Ltd déclare que l'appareil KIRK 5020 / 5040 Handset est conforme aux exigences essentielles et aux autres dispositions pertinentes de la directive 1999/5/CE.Italiano [Italian]:Con la presente Polycom (UK) Ltd dichiara che questo KIRK 5020 / 5040 Handset è conforme ai requisiti essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999/5/CE.Íslenska (Icelandic):Hér með lýsir Polycom (UK) Ltd yfir því að KIRK 5020 / 5040 Handset er í samræmi við grunnkröfur og aðrar kröfur, sem gerðar eru í tilskipun 1999/5/ECLatviski [Latvian]:Ar šo Polycom (UK) Ltd deklare, ka KIRK 5020 / 5040 Handset atbilst Direktivas 1999/5/EK butiskajam prasibam un citiem ar to saistitajiem noteikumiem.
65Lietuviu [Lithuanian]:Šiuo Polycom (UK) Ltd deklaruoja, kad šis KIRK 5020 / 5040 Handset atitinka esminius reikalavimus ir kitas 1999/5/EB Direktyvos nuostatas.Nederlands [Dutch]:Hierbij verklaart Polycom (UK) Ltd dat het toestel KIRK 5020 / 5040 Handset in overeenstemming is met de essentiële eisen en de andere relevante bepalingen van richtlijn 1999/5/EG.Malti [Maltese]:Hawnhekk, Polycom (UK) Ltd, jiddikjara li dan [il-mudel tal-prodott] jikkonforma mal-htigijiet essenzjali u ma provvedimenti ohrajn relevanti li hemm fid-Dirrettiva 1999/5/EC.Magyar [Hungarian]:Alulírott, Polycom (UK) Ltd nyilatkozom, hogy a KIRK 5020 / 5040 Handset megfelel a vonatkozó alapvetõ követelményeknek és az 1999/5/EC irányelv egyéb elõírásainak.Norsk [Norwegian]:Polycom (UK) Ltd erklærer herved at utstyret KIRK 5020 / 5040 Handset er i samsvar med de grunnleggende krav og øvrige relevante krav i direktiv 1999/5/EF.Polski [Polish]:Niniejszym Polycom (UK) Ltd oswiadcza, ze KIRK 5020 / 5040 Handset jest zgodne z zasadniczymi wymaganiami oraz innymi stosownymi postanowieniami Dyrektywy 1999/5/WEPortuguês [Portuguese]:Polycom (UK) Ltd declara que este KIRK 5020 / 5040 Handset está conforme com os requisitos essenciais e outras disposições da Directiva 1999/5/CE.Slovensko [Slovenian]:Polycom (UK) Ltd izjavlja, da je ta KIRK 5020 / 5040 Handset v skladu z bistvenimi zahtevami in ostalimi relevantnimi dolocili direktive 1999/5/ES.Slovensky [Slovak]:Polycom (UK) Ltd týmto vyhlasuje, že KIRK 5020 / 5040 Handset splna základné požiadavky a všetky príslušné ustanovenia Smernice 1999/5/ES.Suomi [Finnish]:Polycom (UK) Ltd vakuuttaa täten että KIRK 5020 / 5040 Handset tyyppinen laite on direktiivin 1999/5/EY oleellisten vaatimusten ja sitä koskevien direktiivin muiden ehtojen mukainen.Svenska [Swedish]:Härmed intygar Polycom (UK) Ltd att denna KIRK 5020 / 5040 Handset står I överensstämmelse med de väsentliga egenskapskrav och övriga relevanta bestämmelser som framgår av direktiv 1999/5/EG.
66Explosive Device Proximity Warning Warning Do not operate your wireless network device near unshielded blasting caps or in an explosive environment unless the device has been modified to be especially qualified for such use.Waarschuwing Gebruik dit draadloos netwerkapparaat alleen in de buurt van onbeschermde ontstekers of in een omgeving met explosieven indien het apparaat speciaal is aangepast om aan de eisen voor een dergelijk gebruik te voldoen.VaroitusÄlä käytä johdotonta verkkolaitetta suojaamattomien räjäytysnallien läheisyydessä tai räjäytysalueella, jos laitetta ei ole erityisesti muunnettu sopivaksi sellaiseen käyttöön.oen.Attention Ne jamais utiliser un équipement de réseau sans fil à proximité d'un détonateur non blindé ou dans un lieu présentant des risques d'explosion, sauf si l'équipement a été modifié à cet effet. Warnung Benutzen Sie Ihr drahtloses Netzwerkgerät nicht in der Nähe ungeschützter Sprengkapseln oder anderer explosiver Stoffe, es sei denn, Ihr Gerät wurde eigens für diesen Gebrauch modifiziert und bestimmt. Avvertenza Non utilizzare la periferica di rete senza fili in prossimità di un detonatore non protetto o di esplosivi a meno che la periferica non sia stata modificata a tale proposito. Advarsel Ikke bruk den trådløse nettverksenheten nært inntil uisolerte fenghetter eller i et eksplosivt miljø med mindre enheten er modifisert slik at den tåler slik bruk. AvisoNão opere o dispositivo de rede sem fios perto de cápsulas explosivas não protegidas ou num ambiente explosivo, a não ser que o dispositivo tenha sido modificado para se qualificar especialmente para essa utilização. ¡Advertencia! No utilizar un aparato de la red sin cable cerca de un detonador que no esté protegido ni tampoco en un entorno explosivo a menos que el aparato haya sido modificado con ese fin. Varning! Använd inte den trådlösa nätverksenheten i närheten av oskyddade tändhattar eller i en explosiv miljö om inte enheten modifierats för att kunna användas i sådana sammanhang.
67Before using your telephone equipment, you should always follow basic safety instruc-tion to reduce the risk of fire, electrical shock and injury to persons, and damage to property.1. Read and understand all instructions2. Follow all warnings and instructions including those marked on the product3. Unplug this product before cleaning. Do not use liquid cleaners or aerosol cleaners. Use damp cloth for cleaning4. Do not install the telephone equipment in the bathroom or near a wash bowl, kitchen sink, or laundry tub, in a wet basement, or near a swimming pool5. Slots or openings in the equipment are provided for ventilation to protect it from over-heating. These openings must not be blocked or covered.6. The product should be operated only from the type of power source indicated on the instructions. If you are not sure of the type of power supply, consult your dealer or local power company.7. Do not overload wall outlets and extension cords as this can result in fire or electri-cal shock.8. Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in fire, electrical shock, or injury. Never spill liquid of any kind into this product.9. To reduce the risk of electrical shock or burns, do not disassemble this product. Opening or removing covers may expose you to dangerous voltages, dangerous electrical current, or other risks. Incorrect reassemble can cause electrical shock when the appliance is subsequently used. If the product need repair, consult your dealer.10. Refer servicing to qualified service personnel. 11. Avoid using telephone during an electrical storm. There may be a risk of electrical shock from lightning.12. Do not use the telephone to report a gas leak in the vicinity of the leak.13. Do not place the base or charger near microwave ovens, radio equipment, or non-ground connected televisions.These appliances may cause electrical interference to the base or handset14. The charger must be placed on a hard, flat surface and connected to a functional 120 volt AC power source depending on the country of use.The WEEE Marking on this equipment indicates that the product must not be disposed of with unsorted waste, but must be collected separately.
6815. This telephone will not operate in the event of a blackout. Please keep a backup phone for emergencies.16. Installation must be performed in accordance with all relevant national wiring rules.17. Plug acts as Disconnect Device - The socket outlet to which this apparatus is con-nected must be installed near the equipment and must always be readily accessi-ble.18. This device and its antenna must not be co-located or operating in conjunction with any other antenna or transmitter.
691.2.4.1 Intrinsic safetyDo not use the handset in conditions where there is a danger of electrically ignited explosions.Exposure to sunlight, heat and moistureDo not expose the cordless phone to direct sunlight for long periods. Keep the cordless phone away from excessive heat and moisture.Spare parts and accessoriesUse only approved spare parts and accessories. The operation of non-approved parts cannot be guaranteed and may even cause damage.Power failureIn the event of a power failure or flat battery, you cannot use the handset to make or receive calls.Battery Precautions1. Periodically clean the charge contacts on both the charger and handset.2. Exercise care in handling batteries in order not to short the batteries with conduct-ing materials such as rings, bracelets, and keys. The batteries or conducting mate-rial may overheat and cause burns or fire.3. Do not open or mutilate the batteries, released electrolyte is corrosive and may cause damage to the eyes or skin. The electrolyte may be toxic of swallowed.4. During charging batteries heat up. This is normal and not dangerous.5. Lithium cell installation Caution - Danger of Explosion if Battery is incorrectly replaced. Replace only with the same or equivalent type recommended by the manufacturer. Dispose of used batteries according to the manufacturer’s instruc-tions.NoticesBefore installing this equipment, users should ensure that it is permissible to be con-nected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of ser-vice in some situations.Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas
EMC:CAUTIONS: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.If your telephone equipment causes harm to the telephone network, the telephone company may ask you to disconnect the system from the line until the problem has been corrected or they may discontinue your service temporarily. If possible, they will notify you in advance, But if advance notice is not practical, you should be notified as soon as possible. You will be informed of your right to file a complaint with the FCC.Your telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the proper functioning of your telephone system, If they do and it is possible, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service. If you experience trouble with this tele-phone system, disconnect it from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning.Note: This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to local regulations. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installa-tion. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:— Reorient or relocate the receiving antenna.— Increase the separation between the equipment and receiver.— Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.— Consult the dealer or an experienced radio/TV technician for help. FCC Note: This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.SAR: Device has been tested for SAR compliance for head and body worn configura-tions. The highest reported SAR values are: head 0.049 W/kg (5020) / 0.206 W/kg (5040) and body worn 0.075 W/kg(5020) / 0.330 W/kg (5040).
IC Note: Operation is subject to the following two conditions: (1) This device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device.The Term “IC“: before the certification/registration number only signifies that the Industry Canada technical specifications were met.Privacy of communications may not be ensured when using this telephone.Power Outage: In the event of a power outage, your cordless telephone will not operate. The cordless telephone requires electricity for operation. You should have a telephone which does not require electricity available for use during power outages.Information to user: The users manual or instruction manual for an intentional or unintentional radiator shall caution the user that changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.NOTE EMC: Cet appareil a été soumis à un essai et jugé conforme aux normes régis-sant les limites établies pour un dispositif numérique de classe B, conformément aux règlements locaux.Ces limites visent à assurer une protection raisonnable contre des interférences pouvant nuire à l’appareil utilisé dans un secteur résidentiel. Cet équip-ment génère et utilise des radiofréquences, et peut en émettre. S’il n’est pas installé et utilisé selon les directives fournies, il risque de perturber les radiocommunications. L’exploitation de cet appareil dans un secteur particulier est toutefois susceptible de produire des interférences nuisibles. Si cet équipement provoque des interférences lors de la réception des radiofréquences ou des fréquences de télévision, ce qui peut être vérifié en mettant l’appareil hors tension, puis en le remettant sous tension, l’utilisa-teur doit prendre l’une des mesures suivantes pour corriger la situation:— réorienter ou relocaliser l’antenne de réception;— augmenter la distance entre l’appareil et l’antenne de réception; — brancher l’appareil à une prise d’un circuit différent de celui auquel l’antenne est branchée; — consulter le détaillant ou un technicien en radiotélévision d’expérience pour obtenir de l’aide.
©2007 Polycom, Inc. All rights reserved.Specifications subject to change without notice.Polycom Headquarters4750 Willow RoadPleasantonCA 94588 (T)Polycom DenmarkLangmarksvej 34DK-8700 HorsensTel. +45 7560 2850Fax +45 7560 2851emeadk@polycom.com www.polycom.com14158600-HD ED4

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