Toshiba TF 651 Instruction Manual User To The D07a5cff 0822 40db 9054 C5591c736a82

User Manual: Toshiba TF 651 to the manual

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Welcome to your fax machine
A

Document guides

Power switch

Control panel

Document tray

Top cover release button

Recording paper tray

Telephone connection

Recording paper cassette

Control panel release button

Top cover

One-touch dial keypad

Exit document tray

LCD DISPLAY

ABB. DIAL /ALPHABET

ONE TOUCH DIALLING KEYS

REDIAL / PAUSE

Displays indications about the operating
modes of your fax machine. Your control
monitor for all function settings.

Sends documents at the push of a
button. You can also store special
functions and programmes here.

DIAL KEYPAD
Used for entering telephone numers or
selecting characters.

”*” and ”#” KEY
Used to move the cursor to the left or
right.

4
5
6

QUICKSCAN LED
Indicates that the Quick scan feature is
on.

Press this key in order to select a stored
alphabet dial number or a name.

Activates the last number dialled,
inserts a dialling pause.

KEY
To access to an public line when this
machine is connected to PABX.

11 MENU KEYS

With these keys, you call up the menus
on the LCD display.
starts the first menu display.
Press again for the next menu display.
calls up the previous menu.

12 ENTER KEY
Press this key if you wish to confirm a
selected menu item.

MEMORY LED
Indicates that all documents will be
read in memory.

MEMORY TX KEY

13 START KEY

Initiates the sending and receiving
options.

16 RESOLUTION KEY

Press this key to change the resolution
according to the documnet.

17 CONTRAST

Adjust the contrast of your document.

18 COPY/JOURNAL

Makes a copy of your original or prints a
journal without an original.

19 CHAIN DIAL

Press this key to add additional memory
for storing extened fax numbers.

20 MONITOR / CALL KEY

Activates the loudspeaker for listening-in
to the call establishment procedure.
Press this key if you wish to ask the
receiver to speak to you after fax
transmission.

21 MULTI KEY

To create a group consisting of one
touch dialling, ABB. dialling and manual
dialling numbers.

Switches the above described feature
off/on. Use this function if "MEMORY
FULL" is displayed.

14 RESET KEY

22 ALARM LED

QUICKSCAN KEY

15 AUTO RCV KEY

LED
23 BUSY
Flashes or lights up when the fax

Switches off/on the quck scan feature.
Switch off this feature when using
more then 20 documents.

Clears error messages and terminates
input.

Switches between automatic and
manual reception.

Welcome to your fax machine

Flashes when a machine error occurs.

machine connects to the line or is just
transmitting or receiving.

TOSHIBA

TF 651

Contents
Preparation
Unpacking ................................................... 4
Connection to the mains ............................. 4
How to insert the recording paper .............. 5
How to install the trays and guides ............. 5
To make a good impression:
The toner pack ............................................ 6
How to install the process unit .................... 6

Installation
The Menu-system ....................................... 8
Set language .............................................. 9
Enter user name ....................................... 10
Enter terminal ID ....................................... 11
Setting dialling method ............................. 11
Connection to PABX, obtaining
a public line .............................................. 12
Set date and time ..................................... 15

Reception of documents
Set standby mode .....................................
Automatic reception .................................
Manuel reception ......................................
Junk mail ..................................................
Reception reduction .................................
Local copy ................................................
Memory reception .....................................
Interrupt reception ....................................

16
16
16
17
18
20
20
21

Transmit documents
Document format ..................................... 22
Stack mode .............................................. 23
Quick scan ................................................ 23
Direct transmission ................................... 24
Delete transmission from stack ................. 24
Automatic fax messages ........................... 26
Transmission with alphabet dialling ........... 27
Transmission with one-touch dialling ......... 27

TF 651

TOSHIBA

Transmission with directory function ......... 28
Monitoring ................................................ 29
Set resolution ........................................... 30
Set contrast .............................................. 31
Redial ....................................................... 31
Delayed transmission ................................ 32
Single multi-address transmission ............. 33
Stored broadcast ...................................... 34
Chain dialling operation ............................ 35
Transmit documents ................................. 36
Delayed polling .......................................... 36
Delayed multi polling ................................. 39
Reserve polling .......................................... 41
Options ..................................................... 43

Store numbers
Alphabet dial memory ............................... 44
Delete ABB numbers ................................. 46
Modify ABB numbers ................................. 47
One-touch dial keys ................................... 48
Define groups ........................................... 49
Programming one-touch keys .................... 50

Report prints
Menu List .................................................. 52
Activate printing report ............................. 52
Transmission report ................................... 52
Multi-adress transmission report ............... 53
Transmission and reception journal ........... 53
The dial number lists ................................. 54
Jobs in progress ........................................ 54
The function list ........................................ 55
Individual report setting ............................. 56
Journal settings ........................................ 58

Advanced settings
Set transmission header position .............. 59
Collated Print ............................................ 60
Multi Copy ................................................ 61
Department code ...................................... 62
Modify or delete a department ................. 63
Deactivate Master code ............................ 65
Home position ........................................... 66
Toner density ............................................. 67
Power Saver ............................................. 68

Possible problems
Error messages in the display .................... 69
Error codes in journal ................................ 70
Transmission problems .............................. 71
Receiving problems ................................... 72
Cleaning document scanner ..................... 73
Document jam .......................................... 73
How to clear a recording paper jam ......... 74
Filling the stamp ink .................................. 74
Remote maintenance (COMLINE) ............. 75
Connection to PABX .................................. 75

UK Connection information
UK Connection information ....................... 76

Index
Index ......................................................... 77

Contents

Preparation
Unpacking
When unpacking your machine, please check that all parts shown
here are present and in perfect condition.
1. Fax machine

The correct location
for your fax machine ist easily found:
• near a 230 V AC socket*,
• near a telefphone connection, ideally with a single line reserved
for your fax machine.

2. User manual

* No other equipment with high power consumption (such as a
photocopier) or equipment which generates electrical noise
(such as a radio, computer, radio transmitting and receiving
equipment) should be connected to this mains supply.

AC power
You will find the mains connection on the back of the machine. The
ON/OFF switch is situated above the mains jack. Now switch your
machine on.

3. Powercable

Please protect your machine from:
4. Process unit with
toner
vibration
5. Fixer cleaner
direct sunlight
6. Document tray

7. Exit document tray

dust

8. Exit paper tray
humidity

9. Recording paper
indicator
heat

10. Ozone filter

Connection to the mains
Ensure contact and operating voltage.

Telephone connection
Connect your fax machine (LINE jack) to the telephone socket, as
shown on the right.

Preparation

TOSHIBA

TF 651

Preparation
How to insert the
recording paper:

Remove the paper cassette

Insert a stack of A4 paper.
Prepare the recording paper by flexing and
fanning out the stack to separate the sheets.
Place the paper so that it lies straight in the
cassette with the side to be printed facedown
and don’t forget:
The paper cassette holds a maximum
250sheets (80 g/sm).The paper is
never stacked above the limit mark.
(as shown on the left)

Then: Slide the cassette into the slot
until you hear it lock in place.
Do not use damp, wrinkled on torn
paper.

How to install the trays
and guides:

The document guide is inserted into
the slots on the top cover.

Install the exit paper tray fits in the
slots on the left side of the fax.

Install the exit document tray fits in
the slots on the left below the contol
panel.
To avoid damage, never place any
heavy objects on the document
guides.

TF 651

TOSHIBA

Preparation

Preparation
How to install the
process unit:
In order to transport or move the
machine the toner pack and the
process unit has to be removed.

In order to prevent transport damage, the highquality process unit of your new fax machine is
delivered in special packaging to provide
additional protection. Please follow the
enclosed instructions. This is how to install the
unit:

Open the top cover
by pressing the release button.

Install the process unit...
by inserting the pins into the lateral guides and
then, by applying slight pressure, lower it into
the correct position.

A damaged drum will affect the copy
quality. Therefore: Never touch the
drum surface or expose the drum to
sunlight for more than three minutes.

To make a good
impression: The toner
pack

When installing the machine for the first time or
later when the message TONER LOW or TONER
EMPTY is displayed, you must replace the toner
pack in your fax machine. At the same time also
replace the fixer cleaner.

When replacing toner:
Release the green stopper and pull the pack out
of its support in the direction of the arrow, as
shown.

When installing for the first time:
Unpack the toner pack supplied.
Do not touch any sensitive parts of the printer
system.

First shake the new toner pack,

insert in the direction of the arrow and slide
forward.

Now remove the seal.
When holding the protective foil, be sure to
avoid contact with any toner residue.

Preparation

TOSHIBA

TF 651

Preparation
The toner pack latch locks into place
with a click.

Replacing the fixer cleaner
(or installing for the first time): If necessary, pull
the used cleaner ribbon upwards: when
inserting the new cleaner, be sure that the
white felt side is facedown.

Do not touch any parts inside
the machine other than those
described. The fixer cover can
be very hot - even after the machine
has been switched off.

Now
close the cover
until it locks firmly into place.
Never throw the old pack into an open fire. Use
packaging from exchanged parts to ensure
proper disposal as inorganic waste.
CAUTION:
In case you come into contact with toner:
• Wash hands in cold water and clean
thoroughly with soap.
• Wash eyes with plenty of water.
• If you have inhaled toner, breathe deeply in
the open air.
• If toner gets in your mouth, wash it out with
plenty of water.
• In an emergency, call al doctor.

...and now: the ozone filter
As you see, it is inserted in its support
underneath the cover. When inserting, hold the
filter only by the ribbons in order to avoid
clogging the filter mesh.

TF 651

TOSHIBA

Preparation

Installation
The Menu-system
The LCD display gives suggestions, asks
questions and request you to input data.
The first four menu items are shown, but
there might be some more behind.
Selection is made with the dial pad.
As long as entries are made, it
is not possible to receive.
Because of that, machine turns
to idle status, if no entry is made within
one minute.

15.03.95 19:56

AUTO RX
RESIDUAL MEMORY 100%

standby mode

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.
The small arrow in the LCD is a
indicator for other menu items
being available.

Practice with the following example.

Press menu button to display.

MENU
5. TEL NUMBER ENTRY
6. INSTALLATION
7. PRT. INSTALLATION
R
8. MENU LIST

Select a menu item
To select a sub menu, there is
no need to see it in the LCD.
Simply press a button on the
dial pad.

15.03.95 19:56

The report is printed.

AUTO RX
RESIDUAL MEMORY 100%
PRINT DOC. STATUS

Installation

TOSHIBA

TF 651

Installation
Set language
Your fax machine is set to English. Please
carry out the following menu steps if you
wish to use another language for the
menu and the list prints.

15.03.95 19:56

AUTO RX
RESIDUAL MEMORY 100%

standby mode

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.

Select a menu item

1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

Select a menu item

1. ENGLISH
2. ITALIANO
3. DEUTSCH
4. ESPANOL

Additional languages can be selected
with the menu button.
R

Select a menu item

Confirm with ENTER
ENTER

Press RESET, return to standby
mode
RESET

TF 651

TOSHIBA

Installation

Installation
Enter user name
The following steps include entering the
name, the terminal identification, the
dialling procedure and the line type. These
settings should be made quickly, as the
maximum permitted pause between data
entry is approx. one minute. Take your
time therefore to read the information
concerning the name, identification,
dialling procedure and line type, and only
start the procedure when you have
finished reading.
If you have not entered all the data within
the permitted time, the details will not be
completely stored. In this case, repeat the
entire procedure again.
The transmission header not only contains
the terminal ID but also the user name.
This can contain up to 20 characters.
Each digit features several characters
which can be activated by repeatedly
pressing the corresponding key. If you
have found a character of your choice,
press the “#” key to got to the next
position. Use the “*” key to got back one
letter and make any corrections. Use the
“0” key to select special characters.
When the name is complete, press the
ENTER key.
Example: TOSHIBA

15.03.95 19:56

AUTO RX
RESIDUAL MEMORY 100%

standby mode

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.

Select a menu item

1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

Select a menu item

SET TERMINAL ID
LEFT:[*] RIGHT:[#]
ID NAME =(MAX20)

Make your selection

SET TERMINAL ID
LEFT:[*] RIGHT:[#]
ID NAME =(MAX20)
TOSHIBA

Enter the name
Example: TOSHIBA
1x8=T# 3x4=I#
3x6=O# 2x2=B#
4x7=S# 1x2=A
2x4=H#
Confirm with ENTER

ENTER
(continue with "Enter terminal ID")

Installation

TOSHIBA

TF 651

Installation
Enter terminal ID
The terminal ID which is part of the
transmissing header contains the number
under which your fax machine can be
reached. The number should be entered
in the international format:

INTERNATIONAL CODE ?
1. ADD +
2. NOT NEEDED

Select number 1.

Select a menu item

Example:
+44-2131-12345678
Fax number
Space
(to improve legibilitly)
Area code (without initial
0)
Country code (here:
Germany)
Plus symbol (for the
international form)
Enter the actual figures via the
dial keypad (as usual).

SET TERMINAL ID
TOSHIBA
TEL NUMBER =(MAX20)

Make your selection

Now enter your fax number
• Insert a pause with pause button

SET TERMINAL ID
TOSHIBA
TEL NUMBER =(MAX20)

Confirm with ENTER

Setting dialling method
There are two dialling methods. The
pulse-dialling method is normally used in
the public switched telephone network. If
your fax machine is connected to a PABX,
the DTMF dialling method may also be
used. As the public network is
modernised, this dialling method may also
be used in the public network. If you are
in any doubt, first try the pulse-dialling
method (basic setting). If the dialling
procedure fails, try DTMP dialling. How
ever DTMF is the most efficient.

TF 651

TOSHIBA

ENTER

(continue with "Setting dialling method")

SET DIAL TYPE
1. MF
2. DP

Select a dialling method
MF: Tone dialling
DP: Pulse dialling

Select a menu item

Confirm with ENTER
ENTER

(continue with "Connection to PABX")

Installation

Installation
Connection to PABX,
obtaining a public line

EXCHANGE TYPE
1. PSTN
2. PABX

The TF 651 can be connected not only to
the public switched telephone network
(public line) but also to a PABX. In this
case, additional parameters have to be
entered.
With PABXs, the public line is obtained in
various ways:
• Number

Dial one digit (or several
digits) in order to obtain
the public line

•Earth key

Earth potential is
connected to the voice
wire(s) in order to obtain
the public line

• Flash key

Working at main station or at an
extension.

Select a menu item

EXCHANGE PSTN

EXCHANGE PABX

Go to A

Go to B

PSTN

Select a menu item (PSTN)

With this method of
obtaining the public line,
the connection circuit is
interrupted briefly.

Confirm with ENTER
ENTER

The public line is now obtained with the „
* „ key. If you have any doubts concerning
the way in which the public line is
obtained, please contact the company
who installed your PABX.
With this method of obtaining
the public line, the connection
circuit is interrupted briefly.
When the method of obtaining a public
line has been entered, you must always
press the key ”*” before the actual
number when you dial your fax partner.
This is also applicable for saving the fax
numbers (see page 44ff).

Go to A / B

1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

You are leaving the sub-menu
R

Press RESET, return to standby
mode
RESET

PABX

Select a menu item (PABX)

Confirm with ENTER
ENTER
Access with . . .

EXCHANGE TYPE
1. EARTH
2. FLASH
3. DIGIT

Installation

Obtaining
public line
=earth key

Obtaining
public line
=flash

Obtaining
public line
=digit

Go to A

Go to B

Go to C

Go to A / B / C

TOSHIBA

TF 651

Installation
A

Obtaining public line
=earth key

Select a menu item (earth key)

Confirm with ENTER
ENTER
1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

You are leaving the sub-menu

Press RESET, return to standby
mode
RESET

Obtaining public line
=flash

Select a menu item (flash)

Confirm with ENTER
ENTER
1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

You are leaving the sub-menu

Press RESET, return to standby
mode
RESET

TF 651

TOSHIBA

Installation

Installation
C

Obtaining public line
=digit

Select a menu item (digit)

Confirm with ENTER
ENTER
SET ACCESS TYPE

Machine prompts user to enter the code
(max. 3)

ACCESS DIGIT=(1-3)
Enter the digit(s) for obtaining public line

Confirm with ENTER
ENTER
1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

You are leaving the sub-menu
R

Press RESET, return to standby
mode
RESET

Installation

TOSHIBA

TF 651

Installation
Set date and time
Enter the current date and time at this
point so that all details relating to date
and time is correct. The internal clock of
your fax machine then runs automatically
- even in the event of a power failure.

15.03.95 19:56

AUTO RX
RESIDUAL MEMORY 100%

standby mode

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.
R

Select a menu item

1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

Select a menu item

Entry for
DD.MM.YY = Day, Month, Year
HH:MM
= Hour, Minute
WWW
= Day of the week

SET DATE & TIME
DD-MM-YY HH:MM WWW
01.01.90 23:55
SET DATE & TIME

Use „>> / <<„ buttons to
move and select the day

DD-MM-YY HH:MM WWW
15.03.95 19:56

Confirm with ENTER
ENTER
1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

You are leaving the sub-menu

Press RESET, return to standby
mode
RESET

TF 651

TOSHIBA

Installation

Reception of documents
Set standby mode
If your fax machine is connected to the
PSTN or the PABX, there are four different
ways of receiving documents.
Use the YES key to switch between the
following types of reception:
Press AUTO button to select:

Automatic reception

AUTO RCV.
1. AUTO RECEIVE MODE
2. MANUAL RECEIVE

AUTO

MANUAL

Go to A

Go to B
The fax machine switches over to
reception as soon as the line rings.

AUTO

If the line is reserved exclusively for fax
operation.

The fax machine is always
activated, even if the call is
initiated by a voice partner.

Select a menu item

AUTO RECEIVE MODE
RING DELAY = (1-5)

Select how often the machine rings, until
takes the call.

ENTER

Manuel reception

MANUAL

If the line is used primarily for telephone traffic

Key

The call must be accepted manually; the
fax machine is not activated when the
line rings. If you wish to transmit a
document, you must press the START key
of the fax machine.
Ensure that any fax calls can
indeed be accepted; it is always
necessary to press the START
key.
You can also remotely activate the fax
machine (see remote reception).

Reception of documents

TOSHIBA

TF 651

Reception of documents
Junk mail
There are normally no restrictions for
receiving documents. The reception
protection facility changes this situation so
that you can only receive documents if
the person sending the document is
stored in your alphabet dial memory. The
ID of the transmitter is compared with the
contents of the alphabet dial memory if
the ID is not present in the memory, the
transmission is rejected.

15.03.95 19:56

AUTO RX
RESIDUAL MEMORY 100%

standby mode

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.

Only the final five digits are
compared.

Select a menu item

1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

Select a menu item

PRIVILEGED RX
1. ON
2. OFF

Select a menu item
1: Protected reception on
2: Protected reception off

Confirm with ENTER
ENTER
1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

You are leaving the sub-menu
R

Press RESET, return to standby
mode
RESET

TF 651

TOSHIBA

Reception of documents

Reception of documents
RECEPTION REDUCTION ON

Reception reduction
Your fax machine uses A4 paper. For
technical reasons the entire length of this
page cannot be used. So the fax machine
reduces the length of the incoming
document. This means that the received
image may be slightly compressed.
In general, this effect is not
problematical. However, if the sizes of the
documents must be absolutely identical, it
is necessary to deactivate the reception
reduction facility. In this case, that part
of the copy which no longer fits on the
page is printed out on a second page. If
you are able to do without the ”rest” of
the page, activate the discard facility to
suppress printout on the second page.

15.03.95 19:56

Start the menu.
MENU
The first 4 menu items are displayed.

1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

Select a menu item

1. POWER SAVER
2. TONER DENSITY
3. RX REDUCTION
4. DISCARD

Original (A4)

standby mode

AUTO RX
RESIDUAL MEMORY 100%

Select a menu item

Reception reduction:

RX REDUCTION
1. ON
2. OFF

/
Reception reduction: OFF
Discard:
OFF

Select a menu item
1: Rx reduction on
2: Rx reduction off

Confirm with ENTER
ENTER

Reception reduction:
Discard:

OFF
ON

Reception of documents

TOSHIBA

TF 651

Reception of documents
15.03.95 19:56

DISCARD
(see page 18)

standby mode

AUTO RX
RESIDUAL MEMORY 100%

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.

Select a menu item

1. POWER SAVER
2. TONER DENSITY
3. RX REDUCTION
4. DISCARD

Select a menu item

DISCARD
1. ON
2. OFF

Select a menu item
1: Discard ON
2: Discard OFF

Confirm with ENTER
ENTER

TF 651

TOSHIBA

Reception of documents

Reception of documents
15.03.95 19:56

Local copy

AUTO RX
RESIDUAL MEMORY 100%

You can use your fax machine to make
one or more copies (up to 99).

standby mode

Load original

The copy is also reduced (see
page 18).

Remember:
Printed side face down

STD

Document ready

NORMAL

AUTO RX
RESIDUAL MEMORY 100%
COPY
JOURNAL

STD
NORMAL
COPY
COPY NUMBER=(1-99)

Press COPY key
1

Enter amound of copies

Confirm with START

START

Memory reception
Under certain circumstances, the
machine cannot print out any further
incoming copies:
• If there is no recording paper
• If there is a paper jam
In order to prevent problems with
reception, the remaining pages are
buffered in the memory of your fax
machine. Once the problem has been
solved, the document is printed out
automatically.

15.03.95 19:56
PAPER EMPTY
SET MEMORY RX

Display in case of paper low

AUTO RX

15.03.95 19:56
PAPER JAM
SET MEMORY RX

Display in case of paper jam

AUTO RX

Do not siwitch off the power
supply as otherwise the contents
of the memory will be lost.

Reception of documents

TOSHIBA

TF 651

Reception of documents
Interrupt reception
You are able to interrupt reception of a
document. Your fax machine is equipped
with a memory which stores transmitted
documents as well as received
documents. For this reason, it is not
always clear whether a document is
currently being received. Confirm deletion
only if "RECEIVING" is displayed after the
job entry.

15.03.95 19:56
RESIDUAL MEMORY 100%
ON LINE

Receiving

Press RESET to interrupt
RESET
Relevant selections are flashing.

CANCEL?
1. MEMORY INPUT
2. RECEIVE
3. DOCUMENT FEEDER

Select a menu item

ARE YOU SURE ?
1.YES

double check

2.NO

Confirm

CANCELLED
15.03.95 19:56

standby mode

AUTO RX

RESIDUAL MEMORY 100%

TF 651

TOSHIBA

Reception of documents

Transmit documents
Document format
The following table gives you an idea of
which documents your fax machine can
handle.

Document size (max)

Please note:

Effective scanning width

• Documents longer than 420 mm can
only be loaded manually.
• If you load severeal sheets at one
time, they should all be of the same
size and paper quality.

How many sheets
can be loaded at
one time?

Single sheet

2 or more sheets

216 mm (W) x 700 mm (L)

297 mm (W) x 297 mm (L)

Document size (min)

Thickness of paper

148 mm (W) x 100 mm (L)
252 mm
QUICK SCAN on 20 sheet A4
QUICK SCAN off 30 sheet A4

0,05 ~ 0,15 mm

Quality of paper

0,06 ~ 0,12 mm

Uncoated on both sides

Problem documents ...
May not feed. This applies to
• torn, wrinkled or damp pages
• folded pages or pages with holes
• transparent pages or pages with a smooth,
shiny finish
• textile or metallic douments
There are two ways of avoiding this problem:

... by photocopying or using a carrier
sheet.
Your TOSHIBA dealer can supply you with the
necessary carrier sheets.

How to use carrier sheets:
Place your document face-up on the carrier
sheet under the transparent cover. Carrier sheets
can be used like normal documents except for
one restriction: only one carrier sheet can be fed
at one time.

How to load documents correctly
Remove any paper-clips, staples and similar
objects before transmitting the document. Now
place your documents on the document tray - up
to 30 at one time - as shown.
Manual assistance may be required for pages
longer than A4. Position face down. Adjust the
document guides to the edges of the sheets.
After 2 seconds, your document will be
automatically pulled in by about 2 cm.
If more than 20 pages are loaded, deactivate
Quick Scan.

Transmit documents

TOSHIBA

TF 651

Transmit documents
Stack mode

If you want to transmit from the tray
directly, simply press MEMORY TX.

INPUT
JOB NO. 45

MAX. 50 JOBS

A frequently encountered problem with
fax machines is that the document tray is
blocked while a document is being
transmitted; no other documents can be
transmitted while the fax machine is
transmitting or receiving documents. This
is different with your fax machine: All
documents are read into the memory and
are then transmitted from this memory.
Incoming documents are also read into
the momory before they are printed aout.
The advantage of this method is that the
document tray is virtually always free and
that documents can be transmitted
almost irrespective of the transmission or
receiving status of the fax machine.
Each procedure is known as a job. A job
may consist of one or more documents
which you can transmit to your partners.
A job can also be a multi-address
transmission or a delayed transmission.
Your fax machine is able to manage 50
such jobs. Each of these jobs is placed on
a stack, from where they are processed in
sequence. Your fax machine accepts jobs
even while is is transmitting or receiving
documents; this means that the
document tray is always ready. With every
procedure, the fax machine assigns a
reference number (job number 001-999)
to the job; this number is available via the
job list (see Page 44). This number can
also be used for deleting a specific job.

JOB
JOB
JOB
JOB
JOB
JOB
JOB
JOB
JOB

NO.
NO.
NO.
NO.
NO.
NO.
NO.
NO.
NO.

44
43
42
41
40
39
38
37
36

JOB NO. 35
LINE
TRANSMISSION

Some benefits of memory
transmission.
1. Defective pages are retransmit
automatically.
2. If line is diconnected, missing pages
are transmitted by redialing.
If document ID is switched on (refer
page 56) unsuccsessful transmissions can
be recognized, if cover page is print out.

Quick scan
Document is scanned in less than 4
seconds into the memory, if standard
resolution is selected. This function can
be switched off by pressing QUICK SCAN
button.
If more than 20 pages are
loaded, Quick scan has to be
deactivared.

TF 651

TOSHIBA

Transmit documents

Transmit documents
Direct transmission
In the normal transmission mode your fax
machine reads all documents into the
memory before they are transmitted. If
the documents are too large for the
memory or if you have too many
documents, you can also send directly
from the document tray without reading
the documents into the memory.

MEMORY TX

Simply press the RESET key if you wish to
interrupt this transmission process.

If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!

Press RESET to interrupt

Delete transmission
from stack

RESET
CANCEL?
1. MEMORY INPUT
2. RECEIVE
3. DOCUMENT FEEDER

You may inadvertently dial the wrong
partner or you may enter a wrong
number. You than have to interrupt this
procedure. It is possible for this procedure
to be situated between other jobs. As a
result of stack mode, it is possible for the
current transmission not to be directly
related to the actions of the operator.
These procedures are deleted by "paging"
through the job stack; search for the
appropriate job and delete the specific
job.

Relevant selections are flashing

Select a menu item

MEMORY INPUT
ENTER FILE NBR OR
PRESS [>]

JOB DELETE

JOB-NBR.

PAGING TROUGH
THE STACK

Go to A

Go to B

Make your selection
Job-Nbr.
-orpaging

JOB NO. 45

A
JOB NO. 44
JOB NO. 43
JOB NO. 42
JOB NO. 41
JOB NO. 40
JOB NO. 39
JOB NO. 38
JOB NO. 37
JOB NO. 36

JOB CANCELED

DELETE
JOB-NBR.

Enter Job-Nbr.

Confirm with ENTER
ENTER
SINGLE TRANSMIT
FILE NBR : XX

Selected job is displayed

Confirm with ENTER
ENTER

Transmit documents

TOSHIBA

TF 651

Transmit documents
SINGLE TRANSMIT
FILE NBR : XX
ARE YOU SURE ?
1.YES 2.NO

Confirm

Select a menu item

CANCELLED

The cancel list is printed

Paging trough the stack

PAGING TROUGH
THE STACK

MENU
SINGLE TRANSMIT
FILE NBR : XX

Press MENU button
Current job is displayed

Press MENU button again
MENU
POLLING RESERVE
FILE NBR : XX

Next job is displayed

Page forward or backwards

-or-

Confirm with ENTER
ENTER
SINGLE TRANSMIT
FILE NBR : XX
ARE YOU SURE ?
1.YES 2.NO

Confirmation

Select a menu item

The cancel list is printed

TF 651

TOSHIBA

Transmit documents

Transmit documents
Automatic fax
messages
To send fax messages in the traditional
manner: Insert document(s), enter the fax
number and the connection is
automatically established.
Your benefit: Your documents will leave
the fax immidiately. (Refer to page 23)
If you decide to use the listening-in version
(see page 29) , you can also acoustically
monitor the call establishment process.
This is useful whenever you have problems
with establishing a connection. The
reason is frequently a wrong number, or a
fax machine which is not ready to receive.
With the listening-in alternative,
the document is not read into
the memory; it is retained on the
tray until the receiving fax
mchine has been contacted.
Residual memory depends on
the size ofthe stack!
Please note that you must press
the „*“ button before the actual
fax number if your fax machine
is connected to a PABX.

15.03.95 19:56

AUTO RX
RESIDUAL MEMORY 100%

standby mode

Load original
Remember:
Printed side face down

STD

NORMAL
AUTO RX
RESIDUAL MEMORY 100%

Document ready

Select a number

STD

NORMAL
AUTO RX
RESIDUAL MEMORY 100%

Corrections with >> / <<. To cancel
with RESET

Confirm with START
START
STD

NORMAL

FILE NBR =01

RESIDUAL MEMORY 85%
STD

NORMAL

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.
Dialling starts

FILE NBR =01

RESIDUAL MEMORY 85%
ON LINE
COMM LED ON
STD

NORMAL

FILE NBR =01

COMM LED on

Communications starts

RESIDUAL MEMORY 85%
ON LINE +49-211-12345678
STD

NORMAL
AUTO RX
RESIDUAL MEMORY 100%

Transmit documents

After transmission:
Return to idle status job is deleted and
memory returns to 100%

TOSHIBA

TF 651

Transmit documents
Transmission with
alphabet dialling
Alphabet dialling enables you to enter a
double-digit “address” instead of the
(frequently-long) fax number of your
partner. The real fax number is then
permanently stored under this “address”.
The alphabet dialling facility thus enables
you to save time with frequently used fax
numbers.
Please refer to page 44 for
details of how to save alphabet
dialling numbers.

Load original
Remember:
Printed side face down

STD

NORMAL

Document ready

AUTO RX
RESIDUAL MEMORY 100%
ABB. DIAL

Start ABB dial
ALPHABET
STD

NORMAL
[ALPHA]
ABB. NUMBER= (1-150)

Make your selection

Your entry
(Example: 1)

STD

NORMAL
[ALPHA]
ABB. NUMBER= (1-150)

Confirm with START
START
STD

NORMAL

ABB. NUMBER= 001
TOSHIBA

Remember:
Printed side face down

STD

NORMAL

AUTO RX
RESIDUAL MEMORY 100%

Please refer to page 48 for
details of how to store onetouch dialling numbers.

NORMAL

ONE TOUCH= 01
BOND

TOSHIBA

Document ready

Select a one touch key
(Example: one touch 01)
STD

TF 651

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

Load original

Transmission with onetouch dialling
One-touch dialling provides you with a
very easy method of dialling the number
of your partner. Your can assign any fax
numbers to 12 keys. You need to press a
key only once in order to reach your
partner.

The stored number is displayed

The stored name is displayed.
While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

Transmit documents

Transmit documents
Load original

Transmission with
directory function

Remember:
Printed side face down

This type of dialling is similar to searching
in a telephone directory. Enter the initial
letter of your partner to search for the
corresponding fax number in the alphabet
dialling memory. This type of dialling is
particularly useful if you know the name of
a specific partner

STD

NORMAL
AUTO RX
RESIDUAL MEMORY 100%

Document ready

ABB. DIAL

Activate directory function
ALPHABET
STD

NORMAL
[ABB NUMBER]
SEARCH CHARACTER= ♦

Make your selection
You can now enter the initial letter of
your fax partner. *)
(Example: „B“)

Key „2“

STD
NORMAL
PREV:[*] NEXT:[#]
SEARCH CHARACTER= A
ANDERSON

:025

The first name of the corresponding letter
(here "A") is displayed, followed by the
alphabet dialling memory position where
it is stored.

Key „2“

STD
NORMAL
PREV:[*] NEXT:[#]
SEARCH CHARACTER= B
BOND

Presse the key "2" to display the next
letter (here "B") which is stored under this
key.

:002

STD
NORMAL
PREV:[*] NEXT:[#]
SEARCH CHARACTER= B

Use the keys „*“ and „#“ to select the
desired fax partner with identical starting
letters.

BROWN :007

Confirm with START
START

STD
NORMAL
PREV:[*] NEXT:[#]
SEARCH CHARACTER= A

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.
This display appears if no name is stored
under the selected letter.

---------------------:--

Transmit documents

TOSHIBA

TF 651

Transmit documents
Monitoring
In case of transmission problems, that
function is very helpfull. Check dialling by
this method allows you to detect wrong
numbers and busy parties also.
With the listening-in alternative,
the document is not read into
the memory; it is retained on the
tray until the receiving fax
machine has been contacted.

Load original
Remember:
Printed side face down

STD

NORMAL

Document ready

AUTO RX
RESIDUAL MEMORY 100%
MONITOR

Activates monitoring
CALL
ON HOOK

Make your selection

TEL NUMBER =

♦

Your entry

ON HOOK

Dialling starts

TEL NUMBER =
12345678
While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

TF 651

TOSHIBA

Transmit documents

Transmit documents
Set resolution
In its basic setting, your fax machine uses
high resolution for transmitting or copying
your documents. You can however also
adjust the resolution to suit the particular
documents. Use the following as a rough
guide:
STD

FINE

Load original
Remember:
Printed side face down

STD

NORMAL
AUTO RX
RESIDUAL MEMORY 100%

(basic setting)
For hand-written or typewritten
documents
For documents with small type
such as newspapers and
diagrams

For documents with very small
and detailed diagrams

GREY

64 grey stages for photographs
or colour documents

Document ready

Press "MODE"...
MODE
1.STD 4.STD-GR
2.FINE 5.FINE-GR
3.SF
6.SF-GR

Make your selection

Select a menu item (Example:
Superfine-GREY)

3 different greyscales are
availiable.

Check with wrong copy function (refer
page 20)
Higher resolution has a impact
on transmission time!
Home position can be selected
(refer page 66).

ENTER
SF-GR

NORMAL
AUTO RX
RESIDUAL MEMORY 100%

Confirm with ENTER
After transmission:
Resolution returns to idle status.

If you want to assign different
resolutions, you can do so during
scanning.

Transmit documents

TOSHIBA

TF 651

Transmit documents
Load original

Set contrast
Some characters cannot be transmitted if
the print on documents is weak or if
colour print is used. In this case, you
should set contrast to DARK.
On the other hand, there are documents
which contain text in coloured fields. In
this case, you should set contrast to
LIGHT.
You can assess the effect of this setting and thus also the result of your fax
transmission - via the local copy (see
page 20) .

Remember:
Printed side face down

STD

NORMAL

Document ready

AUTO RX
RESIDUAL MEMORY 100%

Press „CONTRAST“ ...
CONTRAST
1. NORMAL DOCUMENT
2. DARK DOCUMENT
3. LIGHT DOCUMENT

Make your selection

Select a menu item (Example:
Dark document)

Confirm with ENTER
ENTER
STD

DARK

AUTO RX
RESIDUAL MEMORY 100%

Redial

REDIAL

If it was not possible for your fax message
to be sent, this may be due to various
reasons (please read page 70ff). One
reason may be that the other fax machine
is busy. In this case, it would make sense
to call your partner again at a later time.
This is done automatically by your fax; it
attempts to send the fax message again
approx. every three minutes.

PAUSE

If you have established a call via
the TONE key, you can activate
the redial function by pressing
the redial key.

WAITING TO REDIAL
JOBNUMBER
PRESS [>]

After transmission:
Contrast returns to idle status.

Redial is selected

Search by pressing MENU button

Press until...
MENU
SINGLE TRANSMISSION
FILE NBR =08
RAINER

....the right job is displayed

Confirm with ENTER
ENTER

TF 651

TOSHIBA

Redial starts

Transmit documents

Transmit documents
Delayed transmission
You are able to define a certain time at
which the documents will be transmitted;
this enables you to overcome the
problems involved with different time
zones or will enable you to transmit
documents at off-peak rates
The benefit of reading into the memory is,
that your ADF can be used for next
transmission.
If you use delayed transmission
very often, asign a one touch
key with this function (refer
page 50).

Load original
Remember:
Printed side face down

STD

NORMAL

Document ready

AUTO RX
RESIDUAL MEMORY 100%

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.

Select a menu item

1. SINGLE
2. MULTI
3. MAIL BOX
4. RELAY

Select a menu item

SINGLE TRANSMIT

Make your selection
Select between ten key dialling.

TEL NUMBER =

♦

One touch or abb. nbr.

ABB. DIAL
ALPHABET

Confirm with ENTER

ENTER
SINGLE TRANSMIT
DELAYED TRANSMIT?
1.NO

2.YES

SINGLE TRANSMIT

Select a menu item

Make your selection
Enter transmission time.

START TIME = HH:MM
♦♦:♦♦

Confirm with ENTER
ENTER

Transmit documents

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

TOSHIBA

TF 651

Transmit documents
Single multi-address
transmission
If you wish to send one document to
several partners without spending a lot of
time, this function can be used to create
a group on one single occasion. The
group is deleted after the procedure has
been completed. Up to 158 users can be
grouped together from one-touch dialling
numbers, alphabet dialling numbers or
standard numbers.

Load original
Remember:
Printed side face down

STD

NORMAL

AUTO RX
RESIDUAL MEMORY 100%

Document ready

Press MULTI button
MULTI
MULTI TRANSMIT
ENTER TEL NUMBER,
ENTER ABB. NUMBER
ONE TOUCH KEY

Your choice

ABB. DIAL

Enter number

MANUAL BROADCAST

ALPHABET
FAXNO. + FAXNO. + FAXNO.
or

ABB

ONE
TOUCH

Confirm with ENTER
ENTER
MULTI TRANSMIT

Additional number entry with ENTER

ENTER MORE OR
PRESS [START]
-or-

Confirm with START
START

TF 651

TOSHIBA

Dialling starts

Transmit documents

Transmit documents
Stored broadcast

Broadcast with stored groups
Load original

If you have a fixed group of fax partners to
whom you frequently have to send
broadcast fax messages, the stored
broadcast facility is just what you need.
You can use four methods of setting up
groups of your choice. It is also possible to
store four of these groups on four special
keys so that a broadcast transmission can
be actiivated at the push of a button.

Remember:
Printed side face down

STD

NORMAL

Document ready

AUTO RX
RESIDUAL MEMORY 100%

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.

Select a menu item
GROUP BROADCAST 1
ABB 1

ABB 2

ABB 3

Please refer to page 49 for
details of how to program
permanent groups.

1. SINGLE
2. MULTI
3. MAIL BOX
4. RELAY

Select a menu item

MULTI TRANSMIT

Make your selection

GROUP NUMBER=(1-15)
♦

Enter group number

Confirm with ENTER
ENTER
MULTI TRANSMIT
GROUP NUMBER=XX
ENTER MORE OR PRESS
[↵ ]:TO COMPLETE

For additional groups press ENTER
-or-

Confirm with ENTER
ENTER
MULTI TRANSMIT
DELAYED TRANSMIT?
1.NO

Select delayed transmission if needed
(refer page 32).

2.YES

Select a menu item
While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

Transmit documents

TOSHIBA

TF 651

Transmit documents
Broadcast with one touch

Load original
Remember:
Printed side face down

STD

NORMAL
AUTO RX
RESIDUAL MEMORY 100%

Document ready

Press one touch key

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

Chain dialling operation
Allows you to dial locations that may
require more than 38 digits. For example:
Long distance caariers and specialized
access lines. After you have stored the
number, you can transmit as follows.
Before you can this feature, you must
assign the number to be used for chain
dialing to a one-touch key.
The total sum of digits dialed (access +
number + ID) can not exceed 128 digits.

Load original
Remember:
Printed side face down

STD

NORMAL

Document ready

AUTO RX
RESIDUAL MEMORY 100%

Press CHAIN DIAL
CHAIN DIAL
CHAIN DIAL

TEL NUMBER =(MAX128)

ABB. DIAL

Press the dialling numbers using a onetouch key, abbreviated dialing number
(alphbet dial) and/or a dial keypad on the
operator control panel.

Make your choice

ALPHABET

Confirm with START

START

TF 651

TOSHIBA

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

Transmit documents

Transmit documents
Delayed polling

Polling, simple polling
15.03.95 19:56

standby mode

AUTO RX
RESIDUAL MEMORY 100%

A type of self-service facility enables you
to fetch documents from another partner
if your partner has prepared this function.
“Fax on demand”, i.e. obtaining
information from mailboxes such as
weather reports, traffic reports or stock
market reports, is also possible with this
function.

Enter the fax number of the fax
machine from which you wish to
poll

Confirm with START
START
SINGLE POLLING
SECURITY CODE ?
1.NO 2.YES

WITHOUT
SECURITY CODE

WITH
SECURITY CODE

Go to A

Go to B

WITHOUT
SECURITY CODE
While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

WITH
SECURITY CODE
Make your selection

SINGLE POLLING
SECURITY CODE =

Enter 4 digit code

Confirm with ENTER
ENTER

Transmit documents

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

TOSHIBA

TF 651

Transmit documents
Polling, variation

STD

NORMAL
AUTO RX
RESIDUAL MEMORY 100%

standby mode

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.

Select a menu item

1. POLLING RESERVE
2. SINGLE
3. MULTI
4. POLL FROM M-BOX

Select a menu item

SINGLE POLLING
TEL NUMBER =
♦

Enter the fax number of the fax
machine from which you wish to
poll

Confirm with ENTER
ENTER
SINGLE POLLING

Make your selection

SECURITY CODE ?
1.NO 2.YES

Select a menu item

TF 651

TOSHIBA

WITHOUT
SECURITY CODE

WITH
SECURITY CODE

Go to A

Go to B

Transmit documents

Transmit documents
A

WITHOUT
SECURITY CODE
Make your selection

SINGLE POLLING
DELAYED POLL ?
1.NO 2.YES

Select a menu item (Example:
NO)

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

WITH
SECURITY CODE

Make your selection

SINGLE POLLING
SECURITY CODE =

♦♦♦♦

Enter 4 digit code

Confirm with ENTER
ENTER
SINGLE POLLING

Make your selection

DELAYED POLL ?
1.NO 2.YES

Select a menu item (Example:
YES)

SINGLE POLLING

Make your selection
Enter time

START TIME = HH:MM
♦♦:♦♦

Confirm with ENTER
ENTER

Transmit documents

TOSHIBA

TF 651

Transmit documents
15.03.95 19:56

Delayed multi polling

AUTO RX
RESIDUAL MEMORY 100%

Polling is also possible by using groups.
They have to be stored in advanced (see
page 49).
Delayed group polling is possible also.

standby mode

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.

Select a menu item

1. POLLING RESERVE
2. SINGLE
3. MULTI
4. POLL FROM M-BOX

Select a menu item

MULTI POLLING
GROUP NUMBER=(1-15)

♦

Select a group number

Confirm with ENTER
START
MULTI POLLING
GROUP NBR=01
ENTER MORE OR PRESS
[↵ ]:TO COMPLETE

Group number is displayed

Choose additional
-orconfirm with ENTER

ENTER

MULTI POLLING

Make your selection for security code(see
page 36).

SECURITY CODE ?
1.NO 2.YES

Select a menu item

TF 651

TOSHIBA

WITHOUT
SECURITY CODE

WITH
SECURITY CODE

Go to A

Go to B
Transmit documents

Transmit documents
A

WITHOUT
SECURITY CODE

Make your selection

MULTI POLLING
DELAYED POLL ?
1.NO 2.YES

Select a menu item (Example:
NO)
While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

WITH
SECURITY CODE
Make your selection

SINGLE POLLING
SECURITY CODE =
♦♦♦♦

Enter your code

Confirm with ENTER
ENTER
MULTI POLLING

Make your selection

DELAYED POLL ?
1.NO 2.YES

Select a menu item (Example:
YES)

SINGLE POLLING

Make your selection
Now enter the time

START TIME = HH:MM
♦♦:♦♦

Confirm with ENTER
ENTER

Transmit documents

TOSHIBA

TF 651

Transmit documents
Reserve polling
Other fax partners can poll information
from your fax machine if you set up this
facility with this function.
Your document which you reserve for
polling is read into the memory of the
machine so set the document tray is not
blocked.
There are two types of reservation
available:
• single reservation:
Your stored document is deleted as
soon as the document has been
polled.
• permanent reservation:
Your stored document is permanetly
available for polling.

Load original
Remember:
Printed side face down

STD

NORMAL
AUTO RX
RESIDUAL MEMORY 100%

Document ready

Start the menu.
MENU

The first 4 menu items are displayed.

1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

Select a menu item

Only one document can be
reserved for polling
Polling can be made between all
facsimiles. To secure, that no
unauthorized people poll, you can use two
ways.
1. Tel No.: Tel number of the other party
is checked. Only last 5 digits are
checked.
2. CODE: Only between Toshiba fax
possible. Both partys have to use the
scan code.

1. POLLING RESERVE
2. SINGLE
3. MULTI
4. POLL FROM M-BOX

Select a menu item

POLLING = once only
INFOBOX = permanent

POLLING RESERVE
1. POLLING
2. PUBLIC FAX M-BOX

Select a menu item
(Example: 1)

POLLING RESERVE
SECURITY CODE/TEL ?
1.NO
3.CODE
2.BOTH 4.TEL

1: No check
2: TOSHIBA-Code plus TEL Nbr.
3: TOSHIBA-Code
4: Number only

Select a menu item (Example: 2
= both)

POLLING RESERVE
SECURITY CODE =

Make your selection

♦♦♦♦

Enter the TOSHIBA code

Confirm with ENTER
ENTER

TF 651

TOSHIBA

Transmit documents

Transmit documents
*)If case of memory overflow, your dealer
is able to offer a memory upgrade. Maybe
you can solve the problem by reducing the
resolution.

POLLING RESERVE

Make your selection

SECURITY TEL=(MAX20)

Enter dial number

Confirm with ENTER
ENTER
While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

Transmit documents

TOSHIBA

TF 651

Transmit documents
Load original

Options
These settings are used for one
transmission only:
1. Setting the number of pages
Before sending a document, you can
use this option to enter the number of
pages being sent. The until will
compare the number of pages actually
sent with the number you entered. If
the page counts are not the same,
the PAGE # MISMATCH message
appears on the LCD display but the
transmission id continued.
2. 4800 BPS (Overseas transmission)
Poor quality telephone lines or bad
connections can cause problems.
Sending and receiving problems are
most common when sending
documents to long distance or
overseas. You can set your unit's
transmission speed to 4800BPS for
safer data transfer. This setting is
automatically canceled after the
sending session.
3. Line monitor
When the line monitor option is on,
you can monitor the condition of the
remote party's line through the
speaker on your unit without using the
telephone handset. You can also set
using program key. And also, set using
Home position menu.
4. Protected transmission
The transmission of documents is
restricted!Your are now able to
transmit only to fax machines whose
code has been stored as a fax number
in your alphabet dial memory. You can
thus transmit your documents only to
certain partners.
5. ECM
(Switch off error correction)
Your fax machine is equipped with an
error correction facility (ECM). If your
fax partner also has an error
correction facility, this permits errorfree fax transmission. One effect
linked with ECM is that the
transmission time increases if there
are any problems on the line. This
may involve very high costs with
oversees calls. For this reason, the
error correction facility can be
temporarily disabled.
6. TX stamp (option)
It is possible to mark every document
with a red sign. It works in two ways:
1) Every document fed into the memory
is marked.
2) In case of direct transmission, the
document is marked if the other party
send's OK.

Remember:
Printed side face down

STD

NORMAL
AUTO RX
RESIDUAL MEMORY 100%

Document ready

Start the menu.
MENU

The first 4 menu items are displayed.

1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

Select a menu item

1. PAGE NUMBER
2. 4800BPS
3. LINE MONITOR
4. SET SECURITY TX

Select option

Enter the fax number...

Loading a document is
mandatory.

TF 651

TOSHIBA

Transmit documents

Store numbers
Alphabet dial memory
The alphabet dial facility enables you to
enter a two-digit “address” instead of the
(frequently long) fax number of your
partner. The real fax number is stored
under this “address”. With frequently used
fax numbers, the alphabet dial facility
enables you to save time.
150 alphabet dial memories are available
and the name as well as the number of
your partner can be stored in this memory.
You can use up to 20 characters of your
choice in this memory. In addition to this a
second number can be stored, if the first
number is busy.
ABB. NBR 150

09154/87823 BOND

ABB. NBR 149

024/8768

EVENS

•
•
•

STD

NORMAL

standby mode

AUTO RX
RESIDUAL MEMORY 100%

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.

Select a menu item

1. ABB. NUMBERS
2. GROUP NUMBERS
3. RELAY NUMBERS
4. PROGRAM KEYS

Select a menu item

ABB. NBR 003

054/938734 IRVING

ABB. NBR 002

04544/6723 MARKS

ABB. NBR 001

054/376014 MILES

Use the numeric keys for entering the
alpha-numeric characters. Each digit
features several characters which can be
activated by repeatedly pressing the
corresponding key. If you have found a
character of your choice, press the “#”
key to go to the next position. Use the “*”
key to go back one letter and make any
corrections.

ENTER ABB. NUMBER
OR PRESS
[<]:TO CONTINUE
[↵ ]:TO COMPLETE

Make your selection

Enter ABB number (Example: 1)

ENTER
ABB. NBR =001
TEL NUMBER =(MAX38)

Confirm with ENTER
Make your selection

♦

Please note that you must press
the “*” button before the actual
fax number if your fax machine is
connected to a PABX.

ABB. NBR =001
TEL NUMBER =(MAX38)
1932825000

Confirm with ENTER
ENTER
ABB. NBR =001
2nd TEL NBR=(MAX18)

Make your selection

♦

Store numbers

TOSHIBA

TF 651

Store numbers
After entering the fax number you are
requested to set the line transmission
speed.
Select one of the two settings:
• 14.400 BPS: This is the highest
transmission speed and the default
setting. Confirm with ENTER key.
• 4.800 BPS: If you have repeated
difficulty sending a transmission try
this setting. For example: in case of
oversea transmissions.

ENTER

If you want to store second number
-or-

This entry has to be different

ABB. NBR =001
2nd TEL NBR=(MAX18)
1932825000

Confirm with ENTER
ENTER
ABB. NBR =001
LEFT:[*] RIGHT:[#]
ID NAME =(MAX20)

Make your selection

♦

ENTER

ABB. NBR =001
LEFT:[*] RIGHT:[#]
ID NAME =(MAX20)
TOSHIBA

If not needed press ENTER
-or-

Enter the name
Example: TOSHIBA
1x8=T# 3x4=I#
3x6=O# 2x2=B#
4x7=S# 1x2=A
2x4=H#
Confirm with ENTER

ENTER
ABB. NBR =001
LINE SPEED?
1. 14400BPS
2. 4800BPS

Select transmission speed

Select a menu item

Confirm with ENTER
ENTER
ABB. NBR =001
PRESS ONE TOUCH KEY
TO ENTER OR
[↵ ]:TO SKIP

Assign a one touch key if needed

-or-

Confirm with ENTER
ENTER
ENTER ABB. NUMBER
OR PRESS
[<]:TO CONTINUE
[↵ ]:TO COMPLETE

Additional ABB numbers

-or-

Press RESET, return to standby
mode
RESET

TF 651

TOSHIBA

Store numbers

Store numbers
Delete ABB numbers
If you want to delete ABB numbers just
enter them.
I f it is already assigned, you can select
how to proceed (Example:ABB, NBR. 1,
Name TOSHIBA):

Press...
MENU
ENTER ABB. NUMBER
OR PRESS
[<]:TO CONTINUE
[↵ ]:TO COMPLETE

Make your selection

ALREADY ASSIGNED
ABB. NBR =001
TOSHIBA

after 2 seconds
ABB. NBR =001
1. CANCEL
2. MODIFY
3. RETAIN

If already assigned

Select a menu item

ABB. NBR =001
CANCELLED

after 2 seconds
ENTER ABB. NUMBER
OR PRESS
[<]:TO CONTINUE
[↵ ]:TO COMPLETE

Store numbers

Enter additional ABB numbers

TOSHIBA

TF 651

Store numbers
Modify ABB numbers
If you want to modify ABB numbers just
enter them.
If it is already assigned, you can select
how to proceed (Example:ABB, NBR. 1,
Name TOSHIBA):

Press...
MENU
ENTER ABB. NUMBER
OR PRESS
[<]:TO CONTINUE
[↵ ]:TO COMPLETE

Make your selection

ALREADY ASSIGNED
ABB. NBR =001
TOSHIBA

after 2 seconds
ABB. NBR =001
1. CANCEL
2. MODIFY
3. RETAIN

Menu appears

Select a menu item

ABB. NBR =001
TEL NUMBER =(MAX38)

Change
and / -or-

♦

Confirm with ENTER
ENTER
ABB. NBR =001
2nd TEL NBR=(MAX18)

Change
and / -or-

♦

Confirm with ENTER
ENTER
ABB. NBR =001
LEFT:[*] RIGHT:[#]
ID NAME =(MAX20)
♦OSHIBA

Change
and / -or-

Confirm with ENTER
ENTER
ABB. NBR =001
LINE SPEED?
1. 14400BPS
2. 4800BPS

Change
and / -or-

Confirm with ENTER
ENTER
ABB. NBR =001
PRESS ONE TOUCH KEY
TO ENTER OR
[↵ ]:TO SKIP

Change
and / -or-

Confirm with ENTER
ENTER
ENTER ABB. NUMBER
OR PRESS
[<]:TO CONTINUE
[↵ ]:TO COMPLETE

TF 651

TOSHIBA

Additional ABB numbers

Store numbers

Store numbers
Proceed like storing ABB numbers

One-touch dial keys
The one-touch dialling facility is a very
easy method of dialling your partner. You
can store fax numbers on 35 keys. You
need only press one key in order to dial
your partner.
You can only assign a ABB
number to a one touch key.

AB NBR. 150

ONE TOUCH NBR. 35

AB NBR. 149

ONE TOUCH NBR. 34

•
•
•
AB NBR. 003

ONE TOUCH NBR. 2

AB NBR. 002
AB NBR. 001

ABB. NBR =001
PRESS ONE TOUCH KEY
TO ENTER OR
[↵ ]:TO SKIP

...until this display appears
Select one touch key

ABB. NBR =001
TOSHIBA
ONE TOUCH= 01

Assignment is displayed
after 2 seconds

ENTER ABB. NUMBER
OR PRESS
[<]:TO CONTINUE
[↵ ]:TO COMPLETE

additional ABB numbers can be stored

ONE TOUCH NBR. 1
Proceed like storing ABB numbers

To cancel assignment:

ABB. NBR =001
PRESS ONE TOUCH KEY
TO ENTER OR
[↵ ]:TO SKIP

...until this display appears
Select one touch key

Enter one touch key to delete
(Example: one touch 1)
ONE TOUCH= 01
ALREADY ASSIGNED
ABB. NBR =001
TOSHIBA

Actual assignment is displayed

ONE TOUCH= 01

after 2 seconds

1. CANCEL
2. RETAIN

Select a menu item

ONE TOUCH= 01

Assignment deleted

CANCELLED
ABB. NBR =001
PRESS ONE TOUCH KEY

Select new one touch key

TO ENTER OR
[↵ ]:TO SKIP

Store numbers

TOSHIBA

TF 651

Store numbers
15.03.95 19:56

Define groups
If you have a fixed number of partner to
whom you frequently send broadcast
transmissions, the stored broadcast
facility is just what you need. There are
15 methods of creating groups of your
choice. You can also assign four of these
grooups to four special keys so that a
broadcast transmission can be initiated at
the push of a button. if permanent group
is to be defined, all users of a group must
be arlready be in alphabet dial directory.

standby mode

AUTO RX
RESIDUAL MEMORY 100%

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.

Select a menu item

GROUP BROADCAST 1

1. ABB. NUMBERS
2. GROUP NUMBERS
3. RELAY NUMBERS
4. PROGRAM KEYS

Select a menu item
ABB 1

ABB 2

ABB 3

ENTER GROUP NUMBER
OR PRESS
[<]:TO CONTINUE
[↵ ]:TO COMPLETE

Make your selection

Enter group number

Confirm with ENTER
ENTER
GROUP NBR=01
LEFT:[*] RIGHT:[#]
ID NAME =(MAX20)
♦

Make your selection

Enter group name
Example: TOSHIBA
1x8=T# 3x4=I#
3x6=O# 2x2=B#
4x7=S# 1x2=A
2x4=H#
Confirm with ENTER

ENTER
GROUP NBR=01

Make your selection

ENTER ABB. NUMBER OR
[↵ ]:TO COMPLETE

Your choice

TF 651

TOSHIBA

Store numbers

Store numbers
Confirm with ENTER
ENTER
Make your selection

GROUP NBR=01
ENTER ABB. NUMBER OR
[↵ ]:TO COMPLETE

Additional ABB numbers
-or-

Confirm with ENTER
ENTER
Make your selection

GROUP NBR=01
PRESS ONE TOUCH KEY
TO ENTER OR
[↵ ]:TO SKIP

Press one-touch key
If one touch key is already
assigned refer to page 27

ENTER
additional groups
-or-

ENTER GROUP NUMBER
OR PRESS
[<]:TO CONTINUE
[↵ ]:TO COMPLETE

Press RESET, return to standby
mode
RESET

Programming one-touch
keys
You can transmit simply and conveniently
using a program key. A one-touch key in
which certain operations have been
programmed is called a program key.
A one touch key can be used
once only!

15.03.95 19:56

standby mode

AUTO RX
RESIDUAL MEMORY 100%

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.
R

Select a menu item

1. ABB. NUMBERS
2. GROUP NUMBERS
3. RELAY NUMBERS
4. PROGRAM KEYS

Select a menu item

Store numbers

TOSHIBA

TF 651

Store numbers
1. Monitoring. To monitor dialling use this
function. Wrong telephone numbers can
be detected this. Specially, if other party
is always busy, use this function.
2. Programming. Transmission or polling
action, which are made very often can be
stored. Just programm them once, after
that pressing one touch button is enough.
3. Protected transmission. The
transmission of documents is restricted.
You are now able to transmit documents
only to fax machines whose code has
been strored as a fax number in your
alphabet dial memory. You can thus
transmit your documents only to certan
partners.
4. Delayed transmission. If you want to
use delayed transmission to save
telephone costs, this function can do so.
The stored time is automatically assigned
to next transmission by pressing one
touch key.
5. Language: Multinational offices may
require this function. A special language
can be activated by pressing a one touch
key.
6. 4899 BPS. When sending documents
overseas or in the event of an increased
error ratio, you should reduce the
transmission speed in order to avoid
errors. The rules for fax transmission are
the same as the rules for driving a car.
Adapt your speed to the conditions!
7. Personalbox. This machine is able to
handle 7 personal boxes. People using
Toshiba fax, are able to send to this box.
8. TX stamp. Every document, which is
read into the memory can be marked. In
case of direct transmission, the document
is marked after the other party sent OK.

TF 651

TOSHIBA

PROGRAM KEY ENTRY
PRESS ONE TOUCH KEY
TO ENTER OR
[↵ ]:TO COMPLETE
Press one touch key...

PROG. KEY=01
1. LINE MONITOR
2. PROGRAM
3. SET SECURITY TX

The first menu items are displayed.

R
Select function (No. see description)

Store numbers

Report prints
15.03.95 19:56

Menu List

standby mode

AUTO RX
RESIDUAL MEMORY 100%

The printed menu list shows the control
functions available in the menu system.

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.
R

Select a menu item

15.03.95 19:56

The report is printed.

AUTO RX
RESIDUAL MEMORY 100%
PRINT DOC. STATUS

Activate printing report
Not all reports are printed out
automatically; they have to be requested
specially. These lists can provide
information concerning the current state
of the fax machine. The following reports
can be printed:

•
•
•
•
•
•
•
•

Transmission report

TRANSMISSION REPORT

This report can be printed after every
transmission or in the event of a defective
transmission. It provides information about
the most important transmission data.
Please refer to page 56 for switching ON/
OFF.

TX report
Multi address report
Journal
Last transmission
Telephone number list
Reservation list
Department list
Function list

TIME
: 24.10.95
08:41
TEL NUMBER : +44-2131-158-01
NAME
: TOSHIBA MARKETING

NBR. DATE

TIME

DURATION PGS TO

045 23.10

11:11 01/00

MODE

MAX MEIER

STATUS

18M

The last 40 transmission can be recalled.

MENU
MAX MEIER
24.10.95

Search until you find the right entry

COPY
The report is printed.

JOURNAL

Report prints

TOSHIBA

TF 651

Report prints
Multi-adress
transmission Report
The multi-address transmission report
shows the results of multi-address
transmissions.

MULTI TRANSMISSION REPORT
TIME
: 24.10.95
08:41
TEL NUMBER: +44-2131-158-01
NAME
: TOSHIBA MARKETING
FILE NUMBER
GROUP NUMBER
ABB.NUMBER
TEL NUMBER
START TIME
END TIME
PAGES

:
:
:
:
:
:
:

15
001 010
02131158900
28. 10. 95
28. 10. 95
01

14:16
14:28

SUCCESSFUL TEL NUMBER
001 RAINER 685970
02131158900
UNSUCCESSFUL TEL NUMBER
010 SCOTTY 282740

Transmission and
reception journal
Your fax machine will record messages
which you transmit or receive in the form
of transmission and reception journals.
These lists are printed out automatically
after every 40 transmissions. You should
file this list as a record of the document
jobs; if your fax machine has to be
serviced, this list can provide valuable
assistance for to cure the problem.

PAGES
00

TRANSMISSION JOURNAL
TIME
: 24.10.95
08:41
TEL NUMBER: +44-2131-158-01
NAME
: TOSHIBA MARKETING

NBR. DATE
001
002

TIME DURATION PGS TO

12.02 17:22 00/24
12.02 17:23 00/25

MODE

01 +4921319876543
01 +4921311234567

EC
EC

STATUS

10 M
18

OK
OK

RECEPTION JOURNAL
TIME
: 12.02.94 17:44
TEL NUMBER : +44-2131-15801
NAME
: TOSHIBA

To activate printout press JOURNAL
button.

NBR. DATE
001
002

TIME DURATION PGS TO

12.02 17:37 00/24
12.02 17:40 00/25

MODE

01 +492131001234
01 +492131765432

Explanation:
NBR:
Lists the communications in the order
they occurred.
DATE:
Date
TIME:
Time of transmission
DURATION:
Gives the length of each communication
in minutes and seconds.

EC
EC

STATUS
44 M
34 M

OK
OK

MODE:
Indicates the type of
communication:
HS High Speed Transmission, only
possible between TOSHIBA machines.
G3 Communication in standard groups
operational mode.
EC Error correction mode.
EX Error correction with TOSHIBA fax
P Documents were sent/received by
polling.
M: Indicates a memory communication.
♦ alternate number was dialed

STATUS: (of communication)
PGS:
Gives the number of pages per
transmission or reception.

OK means successful
NG stands for communication error
see: error codes page 70.

TO or FROM:
Gives ID or telephone number of the
receiver or sender.
TF 651

TOSHIBA

Report prints

Report prints
The dial number lists
This list contain the numbers stored in the
memory
• one touch key list
• ABB numbers list
• group numbers lis

Jobs in progress
This list indicates which jobs are still
stored by the fax machine or which jobs
still have to be progressed. This
information may be useful if you have
stored any urgent jobs or if you wish to
delete a particular job.

Report prints

JOBS IN PROGRESS
TIME
: 28.10.95
14:18
TEL NUMBER: +44-2131-158-01
NAME
: TOSHIBA
FILE

FUNCTION

PGS

15
16
17

STORED BROADCAST
DELAYED POLLING
STORED BROADCAST

MAIL

TIME

021311234567
01

18:00

TOSHIBA

TF 651

Report prints
The function list
This list provides information concerning
all settings of the fax machine. They
correspond with the settings which you
have made. Keep this list for any service
work which may be necessary.

FUNCTION LIST

P.01

TIME
TEL NUMBER
NAME

: 24.10.95
08:45
: +44-2131-158905
: TOSHIBA MARKETING

.JOURNAL

.POWER SAVER

MANUAL
AUTO
ERROR CODE
.TTI
.COLLATED PRINT
.VOLUME
.HOME POSITION
RESOLUTION
CONTRAST
MEMORY TX

: TX/RX
: ON
: OFF
: INSIDE
: OFF
:1

:ON
21:00-:07:00

.TONER DENSITY
.RX REDUCTION
.DISCARD

:3
:ON
:ON

.TOTAL PAGE
SCAN
PRINT
DRUM
.AUTO RECEIVE MODE
CALL TIME

:107
:662
:662
:AUTO RX
:1

: STD
: NORMAL
: OFF
(QUICK SCAN)
: OFF
: OFF
.SYSTEM-PASSWORD
:OFF
: ON
: OFF

LINE MONITOR
SECURITY TX
STAMP
.ECM
.PRIVILEGED RX
.COMM. REPORT
TX REPORT
: ON ERROR
MEMORY TX REPORT
:ON ERROR
MULTI-ADD REPORT
: ON ERROR
SINGLE TX (MULTI-ADD):OFF
MULTI-POLLING REPORT : ON ERROR
CANCEL LIST
: ON

15.03.95 19:56

AUTO RX
RESIDUAL MEMORY 100%

:0000

standby mode

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.
R

Select a menu item

1. DISPLAY LAST TX
2. RESERVATION
3. TELEPHONE NBRS
4. FUNCTION

overview of lists

Select a menu item

15.03.95 19:56

The report is printed.

AUTO RX
RESIDUAL MEMORY 100%
PRINT DOC. STATUS

TF 651

TOSHIBA

Report prints

Report prints
Individual report setting
Your machine is able to make different
printouts. May be all of them are not
required. Take your time and see if all of
them are needed.
This setting we offer is a
recommendation.

15.03.95 19:56

AUTO RX
RESIDUAL MEMORY 100%

standby mode

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.
R

Select a menu item

1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

The first 4 menu items are displayed.

Select a menu item

SET SINGLE-TX REPORT
1. ALWAYS
2. ON ERROR

TX report for direct transmission

Select a menu item
ENTER

SET MEMORY-TX REPORT
1. ALWAYS
2. ON ERROR

TX report after memory transmission

Select a menu item
ENTER

SET MULTI-ADD REPORT
1. ALWAYS
2. ON ERROR
3. OFF

TX report after group transmission

Select a menu item
ENTER

SINGLE TX(MULTI-ADD)
1. ALWAYS
2. ON ERROR

Report prints

Single TX report during group
transmission

TOSHIBA

TF 651

Report prints
Select a menu item
ENTER

SET MULTIPOLL REPORT
1. ALWAYS
2. ON ERROR
3. OFF

Set Multipoll report.

Select a menu item
ENTER

PRINT DOCUMENT
1. ON
2. OFF

The cover sheet of transmission is printed
on the report.

Select a menu item
ENTER

CANCEL LIST
1. ON
2. OFF

A cancel list is printed after deleting a
job.

Select a menu item

ENTER

RESET

TF 651

TOSHIBA

Confirm with ENTER Mit Eingabe
bestätigen
Press RESET, return to standby
mode

Report prints

Report prints
Journal Settings
Your fax machine documents all fax
messages which you send or receive in
the form of sending and receiving
journals. This list is automatically printed
out whenever 40 documents have been
sent or received.
You are able to disable this automatic
printout facility, so that it can only be
activated at your request.
Following selections can be made:

15.03.95 19:56

AUTO RX
RESIDUAL MEMORY 100%

standby mode

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.
R

Select a menu item

1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

The first 4 menu items are displayed.

Select a menu item

1.
•
•
•

Printout after pressing journal button
TX journal only
RX journal only
TX/RX journal

2. Automatic printout after 40
transmissions
• ON
• OFF
3. Error code is printed
• ON
• OFF

Report prints

JOURNAL OUTPUT
1. MANUAL
2. AUTO
3. ERROR CODE

ENTER

Make your selection

Confirm with ENTER
Press RESET, return to standby
mode

RESET

TOSHIBA

TF 651

Advanced settings
Set transmission header
position
The transmission header contains the
code, the name, time of transmission and
the current page number. Normally it
appears in the top 5 mm of the incoming
copy. If this area contains important
information, this information is overwritten
by the transmission header. In order to
prevent this from happening, you are able
to displace the transmission header.
Accordingly, the transmission header is
first printed before the copy is printed.
The effect is that the length of the
incoming copy is extended by approx. 5
mm.

15.03.95 19:56

AUTO RX
RESIDUAL MEMORY 100%

standby mode

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.
R

Select a menu item

1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

The first 4 menu items are displayed.

Select a menu item

SET TTI

Make your selection

1. INSIDE
2. OUTSIDE

Select a menu item

Confirm with ENTER
ENTER

Press RESET, return to standby
mode
RESET

TF 651

TOSHIBA

Advanced settings

Advanced settings
Collated Print
Function which stores all contents of one
communication on memory during
reception and prints sequentially from the
last page. (Function which sorts sequence
of output (printing) of the received
documents)
In case of large volume
reception it is recommended to
set this function off.
Conditions:
The function may be interrupted
depending on memory status remained. In
such case, a normal printing will be made
from first page. When division print is set
up, the printing sequence may vary. In
multiple receptions, the printing sequence
may vary.
If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!

15.03.95 19:56

AUTO RX
RESIDUAL MEMORY 100%

Start the menu.

MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

standby mode

The first 4 menu items are displayed.
R

Select a menu item

1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

The first 4 menu items are displayed.

Select a menu item

COLLATED PRINT
1. ON
2. OFF

Make your selection

Select a menu item

Confirm with ENTER
ENTER

Press RESET, return to standby
mode
RESET

Advanced settings

TOSHIBA

TF 651

Advanced settings
Multi Copy
If you need additional copies of received
documents, the machine can do so.
A sorted printout will be made directly
from the memory.
If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!

15.03.95 19:56

standby mode

AUTO RX
RESIDUAL MEMORY 100%

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.
R

Select a menu item

The first 4 menu items are displayed.

1. POWER SAVER
2. TONER DENSITY
3. RX REDUCTION
4. DISCARD

Select a menu item

Make your selection

RX MULTI COPY
COPY NUMBER=(1-99)

Enter the number of printouts

ENTER

TF 651

TOSHIBA

Confirm with ENTER

Advanced settings

Advanced settings
Department code
This is a security and accounting function
that restricts use. A 5 digit code permits
usage. You can also monitor usage by
department (up to 20 ). Department code
usage generates different journal also.
Code No. 01 is the master code.
This is the key to assign different
departments. Only authorized
people should know. Every
department will have their own
unlock code.

Activate Department

15.03.95 19:56

AUTO RX
RESIDUAL MEMORY 100%

standby mode

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.
R

Select a menu item

After 2 minutes without entry
machine is locked again.

1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

The first 4 menu items are displayed.

Select a menu item

DEPT CODE ENTRY
1.YES

Make your selection

2.NO

Select a menu item

Confirm with ENTER
ENTER
MASTER CODE ENTRY
LEFT:[*] RIGHT:[#]
MASTER NAME=(MAX10)

Enter the name
Example: TOSHIBA
1x8=T# 3x4=I#
3x6=O# 2x2=B#
4x7=S# 1x2=A
2x4=H#
Confirm with ENTER

ENTER

Advanced settings

TOSHIBA

TF 651

Advanced settings
MASTER CODE ENTRY
MASTER NBR=01
MASTER CODE =

Enter Master code

Confirm with ENTER
ENTER
DEPT CODE ENTRY
1.YES

Additional department
-or-

2.NO

Press RESET, return to standby
mode
RESET

Modify or delete a
department

Turn off the power

ENTER DEPT CODE

AUTO RX
RESIDUAL MEMORY 100%

Enter Master code

Confirm with ENTER
ENTER

Start the menu.

MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.
R

Select a menu item

1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

The first 4 menu items are displayed.

Select a menu item

TF 651

TOSHIBA

Advanced settings

Advanced settings
DEPT CODE ENTRY
1.YES

2.NO

Make your selection
This display only appears with
the master code.

Select a menu item

DEPT CODE ENTRY

Make your selection

DEPT NUMBER=(1-20)

Select department code to cancel
or modify

Confirm with ENTER
ENTER
DEPT NBR =02
1. CANCEL
2. MODIFY
3. RETAIN

Make your selection

Select a menu item

Continue

Advanced settings

TOSHIBA

TF 651

Advanced settings
Deactivate Mastercode

ENTER DEPT CODE

AUTO RX
RESIDUAL MEMORY 100%

Mastercode

Confirm with ENTER
ENTER

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.
R

Select a menu item

1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

The first 4 menu items are displayed.

Select a menu item

DEPT CODE ENTRY
1.YES

Make your selection
This display only appears with
the Master code

2.NO

Select a menu item

All settings are still
stored. You can activate
them again by using new
Master code.

TF 651

TOSHIBA

Advanced settings

Advanced settings
Home position
You can adjust the home position of
several functions to your personal
belongings. Such are:
1. Resolution and contrast
2. Memory TX and Direct transmission
3. Monitoring
4. Security TX

ENTER DEPT CODE

AUTO RX
RESIDUAL MEMORY 100%

standby mode

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.

Select a menu item

1. LANGUAGE
2. DATE & TIME
3. JOURNAL
4. TTI

The first 4 menu items are displayed.

Select a menu item

1. DOCUMENT MODE
2. MEMORY TX
3. LINE MONITOR
4. SET SECURITY TX

Make your selection

SET RESOLUTION
1.STD
2.FINE
3.SF

Select a menu item

Confirm with ENTER
ENTER
SET CONTRAST
1. NORMAL DOCUMENT
2. DARK DOCUMENT
3. LIGHT DOCUMENT

Make your selection

Select a menu item

Confirm with ENTER
ENTER

Press RESET, return to standby
mode
RESET

Advanced settings

TOSHIBA

TF 651

Advanced settings
Toner density
It is possible to reduce toner consumtion
with this function. Adjust the amount of
toner printed on the page. Be carefull,
because the blackness of print out might
be too low.

15.03.95 19:56

AUTO RX
RESIDUAL MEMORY 100%

standby mode

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.

Select a menu item

1. POWER SAVER
2. TONER DENSITY
3. RX REDUCTION
4. DISCARD

The first 4 menu items are displayed.

Select a menu item

TONER DENSITY
TONER DENSITY=(1-5)

Make your selection
1= less toner
5= black printout

Your choice

Confirm with ENTER
ENTER

TF 651

TOSHIBA

Advanced settings

Advanced settings
Power Saver
If you want to save money, your fax
machine can do so. Just activate this
special function with a timer.
Receiving is possible of course, only
heating time gets a little longer

15.03.95 19:56

AUTO RX
RESIDUAL MEMORY 100%

standby mode

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.

Select a menu item

1. POWER SAVER
2. TONER DENSITY
3. RX REDUCTION
4. DISCARD

The first 4 menu items are displayed.

Select a menu item

POWER SAVER

Make your selection

1. ON
2. OFF

Select a menu item

Confirm with ENTER
ENTER
HEATER OFF TIME
HH:MM-HH:MM
00:00-00:00

Make your selection
The entry of 00:00 - 00:00 is
allowed, to have 24 hour power
saver.

Heater switch off time Heater switch on time

Confirm with ENTER
ENTER

Advanced settings

TOSHIBA

TF 651

Possible problems
Your fax machine reports an operating error or
fails to perform the required function. Before
you make an unnecessary call on your service
technician, take your time and see if you can

help yourself. This checklist will help
you recognise and eliminate errors.

Display

Cause

How to correct

DOCUMENT JAM

Documents have jammed in the document
feeder.

Remove the paper and press RESET.

PAPER EMPTY

The recording paper cassette is empty

Load new recording paper in the cassette
(see page 5). Do not switch the machine
off!. Or data in the memory will lost

PAPER JAM

The recording paper has jammed.

Remove the jammed paper (see
page 73).

COVER OPEN

The cover is open.

Close the cover. Have you inserted the
process unit correctly?

CONFORM PROCESS UNIT

The process unit is not installed.

Install the process unit correctly. Pull the
lock forward.

DRUM LIFE WARNING

The process unit is running out.

Order a new process unit from your
TOSHIBA dealer.

REPLACE DRUM

The process unit is empty

Replace the process unit

TONER LOW

The toner is runnnig out

Order a new toner cartridge. Install a new
toner cartridge. About 100 sheets can be
printed after this is displayed (see
page 6).

TONER EMPTY

There is not enough toner for printing

Install a new cartridge (see page 6).

MEMORY OVERFLOW

The memory is full

Contact your dealer, as a memory
expansion is available. Use the document
tray to transmit documents.

PUT IN DOCUMENT

No document present

The action requires a document.

MEMORY FAILURE

The fax machine has malfunctioned

Contact the TOSHIBA dealer

COMMUNICATION ERROR

Transmission error.

Try to solve the problem according to the
next pages.

NOT POSSIBLE

A function was selected, wich is not possible at
the moment.

Refer to manual

LINE BUSY

Other party was busy

Check number. Did you use * in PABX?

MEMORY REC. LOST

After memory reception machine was switched
off

Ask other party to send again

PAGE# MISMATCH

Page counter and actual documents are different

Press RESET and check qty.

MEMORY RECEPTION

Documents had been received into the memory

Add Paper. Documents will be printout
automaticly

POLLING ERRROR

The security code was wrong

Check code

Error messages in the
Display

TF 651

TOSHIBA

Press STOP to clear error
messages.

Possible problems

Possible problems
Anzeige

Cause

How to correct

FEATURE UNAVAILABLE

Remote party did not have this feature

Reconfirm the feature

POWER FAILURE

A power failure has occured

Press RESET. Stored documents were
erased.

MEMORY ERASED

Stored numbers had been broken

Press RESET. Ask your Toshiba dealer.

PRINTER DISORDER

Printer section is out of order

Call your TOSHIBA dealer and tell him the
code shown in the display

Error codes in journal

The same code if shown also in the in the
jounal and transmission repot.

The display message transmission error is
expained by the indicated error code.

Code Number

Cause

How to correct

Paper empty

Remove the document, see also page 5.
.

Paper jam

Remove the jammed paper see also
page 74.

Document jam

Remove the document, see also page 73.

Cover open

Close all parts.

Power failure

A power failure has occured.

RESET button was pressed

Send again without pressing RESET.

No answer for call request

Answer the call request.

Memory reception

Documents had been received into the
memory see also page 43.

Polling error

The security code is wrong.

Memory overflow

There is no free Memory available.
Contact your dealer as memory expansion
unit is available.

Line busy

Other party was busy, see page 75.

Feature unavailiable

Remote party did not have this feature
see page 75ff.

80 -86

Communication error

Attempt to clarify the problem using the
next pages.

Not possible

A function was selected, wich is not
possible at the moment.

Possible problems

TOSHIBA

TF 651

Possible problems
Transmission problems

Your fax machine reports an operating error or
fails to perform the required function. Before
you make an unnecessary call on your service

technician, take your time and see if you
can help yourself. This checklist will help
you recognise and eliminate errors.

Problem

possible causes ...

... and solutions

Your document is not automatically pulled
into the feeder.

Your machine displays an error.

If the display gives an error message,
clear the fault and delete the display with
RESET.

The display is blank.

Check there is power on the machine.
The machine must be switched on (see
page 4).

Document size or thickness of paper are not
acceptable.

Use acceptable documents only (see
page 22).

The operator control panel is not firmly locked.

Close the cover. It should be firmly locked
in place on both sides.

The text ”transmission” is not displayed
when you press the START key.

You replaced the receiver before pressing
START.

Try again. Replace the receiver only when
you have pressed START.

The document is damaged during sending
or copying.

Document format or paper thickness not as
specified.

Use acceptable documents only (see
page 22).

The document guides are not properly adjusted
to the paper size.

Adjust the document guides accordingly.

Your fax machine performed transmission
correctly but the message was not
received by the receiver.

The other machine is out of paper.

Ask the receiver to put paper in his
machine.

The receiver received a blank sheet
instead of the document sent.

You loaded your document in the machine with
the image face-up.

Send your document again: the image
must be face-down on your document
feeder.

The receiver reports: The document
transmitted is difficult to read.

Your machine’s document reader is dirty or
damaged.

Make a copy of your document on your
fax machine (see page 20). If your copy is
also difficult to read, clean the document
reader.

RESOLUTION and CONTRAST are not set
correctly.

Make a copy on your fax machine (see
page 20) and adjust the settings to your
document. You can also improve
document quality: By making the print on
the photocopy darker, enlarging or
reducing. (see page 30/31). Then send
again.

The telephone connection is poor.

Redial. You may get a better
conncection.

Abbreviated or one-touch dialling do not
work.

Abbreviated or one-touch dialling number is not
correctly stored.

Check and correct stored numbers (see
page 44).

No dial tone is heard when handset is offhook.

The telephone is not correctly connected.

Check that your telephone is connected
correctly to the socket (see page 4).

The fax machine is not correctly connected.

Plug the connecting cable of your fax
machine into the socket (see page 4).

Your fax machine has been set to the wrong
dialling mode.

Switch to the correct dialling procedure:
DTMF or pulse-dialling (see page 11).

If you are connected to a PABX: You have set
the wrong line type.

Set the line types to EXTENSION (see
page 12).

Your fax machine is not connected to the
PSTN.

Plug the connecting cable of your fax
machine into the socket (see page 4).

Your call does not arrive although you
have dialled the correct number.

TF 651

TOSHIBA

Possible problems

Possible problems
Receiving problems

Your fax machine reports an operating error or
fails to perform the required function. Before
you make an unnecessary call on your service

technician, take your time and see if you
can help yourself. This checklist will help
you recognise and eliminate errors.

Problem

possible causes ...

... and solutions

You press START to receive an document.
But you receive nothing.

Your have an error displayed.

If the display shows an error message,
eliminate the fault and delete the display
with RESET.

The fax machine is not correctly connected.

Check the wiring. See page 4.

The display is blank.

Check there is power to the machine.
The machine must be switched on (see
page 4).

There is still a document in the feeder.

Press RESET and remove the document.

Your fax machine is set in manual receiving
mode and you replaced the handset before
pressing START.

When receiving the next fax, be sure to
replace the handset only after you have
pressed START.

The operator control panel is not closed.

Close the cover. Both sides of the cover
must be firmly locked in place.

Your recording paper is not fed out.

The recording paper in your machine is
jammed.

Remove the jammed paper (see
page 74).

The dcoument received is difficult to read.

Document quality is poor.

Ask the sender to reset the resolution and
contrast or improve the quality of the
document e.g. by making the print on the
photocopy darker, enlarging or reducing.
Then have it send again.

The telephone connection is poor.

Ask the sender to transmitt the document
again (see page 6).

You receive a completely blank document.

The sender made a mistake when loading the
document.

Check whether the sender loaded in the
correct manner.

The document received is partially printed.

The operator control panel of your fax machine
is not closed properly on both sides.

Close the cover. Both sides of the cover
must be firmly locked in place.

You can send fax messages without any
problem, although you cannot receive any.

Receiving protection is activated.

Switch off receiving protection (see
page 17).

Possible problems

TOSHIBA

TF 651

Possible problems
Cleaning document
scanner
Never use abrasive materials to clean your
fax machine - they could cause damage.
If documents transmitted are difficult to
read, the document scanner must be
cleaned. You can easily tell when: Make a
test copy of the document on your fax
machine and compare the copy with the
original.

Before you open
the operator control panel as shown ...
... print out any data which may be stored.
Then switch off your fax machine.

Using a soft cloth,
wipe the movable white roller and the glass
panel underneath.
If these parts are very dirty, you can
also use a slightly moist cloth and
then wipe off with a dry cloth.

Before closing
the operator control panel, return the white
roller to its former position.
Switch your fax machine on again.

Document jam

How to clear a document jam
Press the rlease button
to open the control panel cover.
Keep the power ON.

The jammed document
can be carefully removed.
Do not try to send the jammed
document again. Use a carrier sheet
or make a photocoopy and transmitt
this instead.

Close the control panel
Take care that the cover locks firmly into place.
Now by pressing RESET delete the error message.

TF 651

TOSHIBA

Possible problems

Possible problems
How to clear a
recording paper jam

After opening
the upper cover and side cover of the housing,
you will see the possible locations where the
paper may be jammed: Remove the paper from
here without applying force...

... or from underneath the process unit.
Do not touch any parts inside the machine
other than those described here. The heater
cover may be very hot - even when the machine
is switched off.

When paper is jammed, never open the
recording paper cassette.

If necessary, pull up the fixer unit and carefully
pull out the jammed paper.
After you have replaced the process unit, close
the covers by pressing down lightly until they
lock into place. Now delete the error message
by pressing RESET.

Filling the stamp ink

When the density of the stamp mark lowers, fill
the ink.

Open panel by pressing release button.

Apply one or two drops of the stamp ink.

Close the operator panel.

Possible problems

TOSHIBA

TF 651

Possible problems
Remote maintenance
(COMLINE)
Your fax machine permits remote
diagnosis. This means that the internal
settings can be read and changed via a
telephone line. In order to ensure that
data protection is assured, COMLINE is
possible only after you enable your
machine for this facility.

15.03.95 19:56

AUTO RX
RESIDUAL MEMORY 100%

standby mode

Start the menu.
MENU
1. TRANSMIT
2. POLLING
3. OPTIONS
4. LISTS

The first 4 menu items are displayed.

Select a menu item

1. PANELTEST
2. PRINTTEST
3. COMLINE

The first 4 menu items are displayed.

Select a menu item
REMOTE

Make your selection

1. ON
2. OFF

Select a menu item

Confirm with ENTER
ENTER

Connection to PABX
If the TF 651 is connected to a PABX, the
functions have to be modified. The
standard setting for this case is described
starting on page 12. If any problems or
malfunctions occur, please consider the
following items; you may have to discuss
these items with the operator of the PABX:
• Does the PABX have public line
capability?
• Does the PABX have DDI capability?
• Have you entered the ”*” key before
the actual fax number?
• How is the public line obtained (earth
key, flash, number)?
• What dialling method is used (pulsedialling, DTMF dialling)?

TF 651

TOSHIBA

Possible problems

UK Connection information

This toshiba Facsimile Transceiver
is intended for connection to
public telecommunications
services as follows:
By using the cable described as
TEL LINE CABLE in the packaging
list of the instruction manual. This
cable plugs into the socket on the
left hand side of the TF 651 which
is marked LINE and the other end
into the standard PSTN analogue
socket found in the UK.

This terminal equipment complies with
the following requirements:
Group 3 Fax modem
Automatic call initiation
Storage of telephone numbers for
retrieval by a predetermined code
Automatic dialling
Automatic repeat attempts
Call progress monitor
Series connection facility
LD or MF dialling
Operation with or without dial tone
being present.

Any other usage will invalidate
the approval of the apparatus if as
a result, it then ceases to
conform to the standards against
which approval was granted.

We declare, that Toshiba is using
mark in compliance with
EN 50 082-1, EN 55 022/B and
EN 60 950

Uk Connection information

TOSHIBA

TF 651

Index
ABB number, ............................................. 44
ABB number list, ....................................... 54
Acess digit, ............................................... 12
Bell times, ................................................. 16
Broadcasting, ...................................... 33, 49
Cancel reception, ..................................... 21
Cancel transmission, ........................... 23, 24
Chain dial, ................................................ 35
Changing drum, .......................................... 6
Code,Toshiba Code, .................................. 36
Collated print, ........................................... 60
Communication failure, ............................ 70
Connecting fax, .......................................... 4
Contrast, ................................................... 31
Copy, ......................................................... 20
Date, ......................................................... 15
Delayed transmission, ............................... 32
Delete ABB numbers, ................................ 46
Dialling, ..................................................... 22
Dialling method, ........................................ 11
Direct transmission, .................................. 24
Double printing, ........................................ 61
Document jam, ......................................... 73
Drum warning, ...................................... 6, 69
Earth key, ..................................................
Error codes, ..............................................
Error messages, ........................................
Extension, .................................................

12
70
69
12

Fax transportation, ...................................... 6
Flash, ........................................................ 12
Function list, ............................................. 55
Greyscales, ............................................... 30
Groups, ............................................... 33, 49
Heater cleaner, ........................................... 6

TF 651

TOSHIBA

Individual group, ........................................ 33
Individual programming, ................ 50, 56, 58
Infobox, ..................................................... 41
Inserting receiving paper, ....................... 5,74
Installation, ................................................. 9
Ink refill, .................................................... 75
Job cancel, ............................................... 24
Job handling, ............................................ 23
Journal, .............................................. 52, 58
Language, ................................................... 9
Line access, .............................................. 12
Line problems, .......................................... 69
Local copy, ................................................ 20
Machine overview, ................................... 1-3
Main station, ............................................. 12
Maintenance, ........................................... 74
Memory extension, ................................... 23
Memory reception, ................................... 20
Monitoring, ............................................... 29
One touch key, .................................... 48, 50
Operation panel, ...................................... 1-3
Optional memory, ...................................... 23
Optional stamp, .................................. 43, 75
Overseas communication, ......................... 43
Overview, ................................................. 1-3
Paper handling, ..................................... 5, 74
Paper jam, ............................................ 5, 74
Parameter list, .......................................... 55
Password, ................................................. 36
PABX, .................................................. 12, 75
Polling, ................................................ 36, 41
Polling reservation, .................................... 41
Power save, .............................................. 67
Problems, .................................................. 69
Prohibit memory TX, ................................. 24
PSTN, ....................................................... 12
Pulse dial, ................................................. 11

Receiving documents, .............................. 16
Receiving reduction, ................................. 18
Reception problems, ................................. 72
Redial, ...................................................... 31
Reduction speed, ...................................... 43
Refil toner, .................................................. 6
Remote diagnostic, ................................... 75
Resolution, ................................................ 30
Supsitute reception, ................................. 20
Security RX, .............................................. 17
Security TX, .............................................. 43
Sending documents, ................................. 23
Stack handling, ......................................... 24
Station name, ........................................... 11
Storing ABB numbers, ............................... 44
Storing groups, ......................................... 49
Storing name, ........................................... 11
Storing numbers, ...................................... 44
Temporary group, ...................................... 33
Terminal identification, .............................. 11
Time, ........................................................ 15
Tone dial, .................................................. 11
Toner low, ................................................... 6
Transmission without memory, .................. 24
Transportation, ............................................ 6
Troubleshooting, ........................................ 69
TTI, ........................................................... 59
TX problems, ............................................. 71
TX report, ............................................ 52, 56
Unpacking, .................................................. 4
Wall socket, ................................................ 4

Index

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Title                           : TF 651 Instruction manual
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