Toshiba TF831861 TF 831/861 Instruction Manual User To The Badc0e9e Bb03 4e3b 843b 8600f513e0c2

User Manual: Toshiba TF831861 to the manual

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N
A
M
B
L
K
J

C
D

8
9
10

2
11

12
13
14
15
16
17
18
19

20
21

5
6
7

Welcome to your fax machine
A

Exit document extension tray

Recording paper cassette (accessories)

Telephone connections

Exit document tray

G Recording paper cassette (accessories)

Document tray

Control panel

H Side cover

M Control panel release button

Recording paper tray

Top cover release button

Recording paper cassette

Extension of document tray

DISPLAY

DIAL KEYPAD

MONITOR

Warning lamps

Displays indications about the operating
modes of your fax machine. Your control monitor for all function settings.

If there is a malfunction on your fax
machine, the lamp under the corresponding symbol will light up.
Paper jam:
Indicates that there is a document jam or copy paper jam.
(see page 115/116)
Paper out:
Indicates that the user must
replenish the copy paper. (see
page 8)
Toner out:
Indicates that the user will use
have to replenish the toner.
(see page 6)
Drum operating time:
Indicates that the printing unit
will soon have to be replaced.
(see page 5)
Alarm lamp:
Indicates an operating malfunction which cannot be
clearly identified. Please contact service personnel in these
cases.

MENU KEYS
Use these keys to select the menu or a
specific menu item.
DTMF key (▼)
When the pulse dialling mode has been
selected (see page 14), this button
temporarily switches over the dialling
procedure to DTMF.

Used for entering telephone numbers or
selecting characters.

When you press this key, the fax machine connects to the line and the
speaker enabling the user to listen into
the call establishment attempt is activated. The subsequent fax connection is
handled directly, i.e. without job administration via the memory.

REDIAL / PAUSE

SPEED DIAL

Activates the last number dialled, inserts a dialling pause.

Press this key to select a stored alphabet dial number, a name or a group.

Line 1 lamp

Line 2 lamp

Indicates transmission on line 1.

Indicates transmission on line 2 (the
second line is optional.)

10 PC COMM lamp

If this lamp flashes, it indicates that
data are being transmitted form the PC
to the interface (the PC interface is
optional).

11 One-touch dial cover for one-

touch dial keys 36-69 and function keys.

12 ONE TOUCH DIAL KEYS

Document guides

14 JOB CANCEL KEY

Use this key if you wish to cancel a job
which has been stored or which is due
to be handled.

15 MULTI KEY

To create a group consisting of onetouch dial, ABB dial and manual dial
numbers. Available for group dialling as
well as for group polling.

16 MODE KEY, with status lamps

Use this key to select the resolution for
the current fax job. The status lamps
represent the selected mode. If no
status lamp lights up, the STD resolution
has been set.

17 COPY / JOURNAL KEY
The user is able to make copies of
documents which have been inserted. If
no document has been inserted, press
this key to request the journal.

18 TX REPORT KEY
Use this key to set the output criteria for
the transmission report.

19 ENTER KEY

Activates selected menu items and also
used for terminating data input.

20 STOP KEY

Cancels error messages and terminates
menu input.

21 START KEY

Activates transmission, reception (offhook) and selected menu items.

Sends documents at the push of a
button.

13 JOB STATUS KEY

You can use this key to query the status
of individual jobs.

Welcome to your fax machine

TOSHIBA TF 831/861

Preparation
Contents
Preparation
Unpacking ................................................... 4
Remove transport: ...................................... 5
How to install the process unit: ................... 5
To make a good impression: the toner pack 6
Connection to the mains ............................. 7
How to insert the recording paper: ............. 8
How to install the exit paper tray: ............... 8
Insert memory card(s).... ............................ 9

Installation
The Menu-system ..................................... 10
Enter user name ....................................... 11
Enter terminal ID ....................................... 13
Setting dialling method ............................. 14
Connection to PABX,
obtaining a public line ............................... 15
Set language ............................................ 16
Set date and time ..................................... 17

Reception of documents
Set standby mode .....................................
Automatic reception .................................
Manual reception ......................................
Reception reduction .................................
Memory reception .....................................
SECURE RX ...............................................
Activate and deactivate
Secure Rx .................................................
Correct sequence of printout ....................
Multiple printout ........................................
Cancel reception ......................................
Reception protection ................................
Local copy ................................................
Copy reduction ..........................................

18
18
18
19
20
21

Polling
Reserve polling .......................................... 57
Polling protection ...................................... 58
Reserve polling, permanent
(general info box) ...................................... 59
Reserve polling, append documents ......... 60
Cancel polling reservation ......................... 61
Single polling ............................................ 62
Multiple polling .......................................... 63
Cancel polling ........................................... 65
Program continous polling ......................... 66
Reverse direction ...................................... 68

24
25
26
27
28
29
30

Document format ..................................... 31
Automatic fax messages ........................... 32
Stack mode .............................................. 33
Useful job-management ............................ 34
Important transmission .............................. 35
Direct transmission ................................... 36
Transmission using alpha dial .................... 37
Transmission one-touch dial ...................... 38
Transmission using telephone directory ..... 39
Single multi-address transmission ............. 40
Stored broadcast ...................................... 41
Monitoring (direct) .................................... 42
Monitoring (Job) ....................................... 43

Alphabet dial memory ............................... 70
Alphabet dial options ................................ 72
Modify ABB numbers ................................. 73
Delete ABB numbers ................................. 74
One-touch dial keys ................................... 75
Cancel one-touch dial keys ....................... 77
Define groups ........................................... 78
Edit groups ................................................ 80
Cancel groups ........................................... 81

Report Prints
Program selection list ................................
Transmission reports .................................
Transmission and reception journal ...........
Reservation list ..........................................
The function list ........................................
The dial number lists .................................
Department list .........................................
Mains error report .....................................

Advanced settings
Delayed fax job ......................................... 89
Set transmission header position .............. 90
Reception bottom line (RTI) ...................... 91
Permanent monitoring .............................. 91
Last-number redial .................................... 92
Adjust ringer volume ................................. 93
Power saver (stand by) .............................. 94
Cost centre administration ........................ 95
Department code ...................................... 96
Modify or delete a department ................. 97
Deactivate department code .................... 98
Cover sheet ............................................... 99
Retain jobs .............................................. 100
Query job status ...................................... 101
Line 2 mode (optional) ............................ 102
Basic setting, document length ............... 103
Basic setting, transmission memory ........ 103
Basic setting, resolution and contrast ..... 104
Basic setting, ECM (error correction
method ................................................... 105
Basic setting, protected transmission ...... 105
Basic setting, TX stamp (optional) ........... 106
Basic setting,
Superfine reception (only TF 861) ........... 106
Divider sheet ........................................... 107
Additional paper cassettes (optional) ...... 107

Possible problems

Store numbers

Transmit documents

TF 831/861 TOSHIBA

Set resolution ........................................... 44
Set contrast .............................................. 45
Transmission options, ECM on/off ............. 46
Transmission options, number of pages .... 47
Transmission options, secure transmission 48
Transmission options, reduced speed ........ 49
Transmission options, send cover sheet .... 50
Transmission options, transmission stamp (if
installed) ................................................... 51
Chain dialling ............................................ 52
Redial ....................................................... 53
Resend (retained job) ................................ 54
Cancel a job placed on hold
(with job placed on hold) .......................... 55
Cancel transmission .................................. 56

Diagnosis programs .................................
Error messages in display ........................
Error codes in journal ..............................
Transmission problems ............................
Receiving problems .................................
Cleaning document scanner ...................
Document jam ........................................
How to clear a recording paper jam .......
Filling the stamp ink ................................
Remote maintenance (COMLINE) ...........
Connection to PABX ................................

108
109
111
113
114
115
115
116
116
117
117

UK Connection information
82
82
85
86
86
87
88
88

UK Connection information ..................... 118

Index
Index ....................................................... 119

Preparation
Contents

Preparation
Unpacking
When unpacking your machine, please check that all parts shown
here are present and in perfect condition.
1. Fax machine

The correct location
for your fax machine is easily found:
• near a 230 V AC socket*,
• near a telefphone connection, ideally with a single line reserved
for your fax machine.
* No other equipment with high power consumption (such as a
photocopier) or equipment which generates electrical noise
(such as a radio, computer, radio transmitting and receiving
equipment) should be connected to this mains supply.
AC power
You will find the mains connection on the back of the machine. The
ON/OFF switch is situated above the mains jack. Now switch your
machine on.

2. User manual

3. Powercable

Please protect your machine from:

4. Process unit with
toner

vibration

5. Fixer cleaner

direct sunlight

6. Exit document tray

7. Recording paper
indicator

dust

humidity

8. Ozone filter
heat

Preparation

TOSHIBA TF 831/861

Preparation
Remove transport
fittings:

• Press the unlocking button and open the
housing of your fax machine.

• Remove the three cross-head screws which
secure the laser unit.

• Screw these screws into the three retainer
holes.
• Remove the remaining paper and plastic
fittings.

How to install the
process unit:
In order to transport or move the
machine the toner pack and the
process unit has to be removed.

In order to prevent transport damage, the highquality process unit of your new fax machine is
delivered in special packaging to provide
additional protection. Please follow the
enclosed instructions. This is how to install the
unit:

Open the top cover
by pressing the release button.

Install the process unit...
by inserting the pins into the lateral guides and
then, by applying slight pressure, lower it into
the correct position.

A damaged drum will affect the copy
quality. Therefore: Never touch the
drum surface or expose the drum to
sunlight for more than three minutes.

TF 831/861 TOSHIBA

Preparation

Preparation
To make a good
impression: the toner
pack

When installing the machine for the first time
or later when the message TONER LOW or
TONER EMPTY is displayed, you must replace
the toner pack in your fax machine. At the
same time also replace the fixer cleaner.

When replacing toner:
Release the green Stopper and pull the pack
out of its support in the direction of the arrow,
as shown.

When installing for the first time:
Unpack the toner pack supplied.
Do not touch any sensitive parts of the printer
system.

First shake the new toner pack,

insert in the direction of the arrow and slide
forward.

Now remove the seal.
When holding the protective foil, be sure to
avoid contact with any toner residue.

The toner pack latch locks into place
with a click.

Replacing the fixer cleaner
(or installing for the first time): If necessary, pull
the used cleaner ribbon upwards: when
inserting the new cleaner, be sure that the
white felt side is facedown.

Do not touch any parts inside
the machine other than those
described. The fixer cover can
be very hot - even after the machine
has been switched off.

Preparation

TOSHIBA TF 831/861

Preparation
Now
close the cover
until it locks firmly into place.
Never throw the old pack into an open
fire. Use packaging from exchanged
parts to ensure proper disposal as
inorganic waste.
CAUTION:
In case you come into contact with toner:
• Wash hands in cold water and clean
thoroughly with soap.
• Wash eyes with plenty of water.
• If you have inhaled toner, breathe deeply in
the open air.
• If toner gets in your mouth, wash it out with
plenty of water.
• In an emergency, call al doctor.

...and now: the ozone filter
As you see, it is inserted in its support
underneath the cover. When inserting, hold the
filter only by the ribbons in order to avoid
clogging the filter mesh.

Connection to the mains
Telephone connection
Connect your fax machine (LINE jack) to the telephone socket, as
shown on the right.

Line 1
Line 2
optional
On/off switch

Power cable

TF 831/861 TOSHIBA

Preparation

Preparation
How to insert the
recording paper:

Remove the paper cassette

Insert a stack of A4 paper.
Prepare the recording paper by flexing and
fanning out the stack to separate the sheets.
Place the paper so that it lies straight in the
cassette with the side to be printed facedown
and don’t forget:
The paper cassette holds a maximum
250 sheets (80 g/sm).The paper is
never stacked above the limit mark.
(as shown on the left)

Then: Slide the cassette into the slot
until you hear it lock in place.
Do not use damp, wrinkled on torn
paper.

How to install the exit
paper tray:

Preparation

Install the exit paper tray fits in the
slots on the left side of the fax.

TOSHIBA TF 831/861

Preparation
Insert memory card(s)

1. Switch your fax machine OFF.
Stack memory is deleted when a
memory expansion is inserted. Please
ensure that, before the memory
expansion is inserted, the memory display is
100 % in order to prevent the transmission job
being lost.
2. Open the housing cover.

3. Remove the cover for the memory modules.

4. Insert the memory expansion card so that
the soldered side is pointing upwards.
Close the cover for the memory modules.
Close the housing cover.
Insert the card into the left-hand slot,
unless another card has already been
inserted. In this case, use the righthand slot.

TF 831/861 TOSHIBA

Preparation

Installation
The menu system
Your fax machine is equipped with a fourline display which provides you with information concerning all operating modes.
This display makes it more easy for you to
work with the various functions of your fax
machine, and everything is set out in a
clear menu. Up to four menu items are
displayed on each occasion, and a
number is assigned to each of these
items.
A special group of keys is used for activating the menu as well as for control
activities within the various menu levels.

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Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

The first 4 menu items are displayed.

Select a menu item

3x
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

The M key activates the menu and moves
the highlight bar up.
The N key moves the highlight bar down.
The P key selects the appropriate
submenu level.
The O key selects the superior menu
level.
Once a menu item has been selected
with the highlight bar via these control
keys, it is activated by pressing the ↵(ENTER) key. Alternatively, you can use the
START key for this purpose. It may well
happen that more than four items are
displayed in one menu. In this case, press
the M/N control keys several times to
display these concealed menu items.
Example: Menu 3, 1 (Installation, Setup,
1. Menu item highlighted)

1.
2.
3.
4.

AUTO RECEIVE MODE
LANGUAGE
TERMINAL ID
DATE & TIME

5.
6.
7.
8.
9.
10.

DIAL TYPE
VOLUME
POWER SAVER
DEPARTMENT CODE
ACCOUNT CODE
COVER SHEET

visible part

ENTER

Select a menu item
or

To select a sub menu, there is
no need to see it in the LCD.
The only requirement is that this
menu item has to be in the same menu
level.

START

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PRINTING LIST

The report is printed.

One version of the menu selection procedure is to
enter the corresponding number of the particular
menu item. It is not necessary to press the INPUT
button. As soon as the relevant number has been
entered, the menu item is executed. This is also
applicable for the concealed menu items.
When entries are being made, it is not
possible to receive. Because of this, the
machine returns to idle status if no entry
is made within one minute.
Consider the following example in order to familiarise yourself with the menu system. The system
prints out the program selection list, on which
you receive the complete menu structure of your
fax machine.

Installation

TOSHIBA TF 831/861

Installation
Enter user name
In order to ensure that a transmitted fax
document can also be uniquely identified,
a transmission header is printed on the
top 5 mm of the document. This transmission header contains various items of
information, incl. the user name and the
sender ID of the fax machine which transmitted the documents.

User name:
You can enter any 40 characters (max.)
for the user name.
Use the number keypad for entering the
characters. Several characters are assigned to each number, and the characters can be selected by repeatedly pressing the corresponding key.
The following table sets out all characters
which are allocated to the various number
keys.
Key
1
2
3
4
5
6
7
8
9
0

Allocated characters
1
ABC2abcÀÁÂÃÄÅÆßàáâãäåæç
DEF3defÈÉÊËèéêë
GHI4ghiÌÍÎÏ
JKL5jkl
MNO6mnoÑñòóôõö
PQRS7pqrs
TUV8tuvÙÚÛÜùúûü
WXYZ9wxyz
(+)0 space Øø!'#S%&*-/:=@?

Place character:
The character of your choice is placed
wherever the flashing cursor is located.
Please use the O / P keys to control the
highlighted input.

Cancel characters:
Move the highlighting to the appropriate
position and press the DELETE key on the
one-touch dial key field. The character is
then deleted and is replaced by an empty
character. If you do not wish to have an
empty character, press the INSERT key on
the one-touch dial keyfield before deleting
the character. In this mode, the characters to the right move one position to the
left. The insert mode is indicated by a
corresponding symbol in the display. Press
the INSERT key again to exit this mode.

TF 831/861 TOSHIBA

Installation

Installation
Replace character:
Move the highlighting to the appropriate
position and proceed as detailed under
the procedure for entering a new character. The character is then overwritten.

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Start the menu

Insert character:
Press the INSERT key before you insert a
character. To exit this mode, press the
INSERT key again.
If a character has just been inserted, you
cannot delete it immediately. In this case,
move the cursor to the next field and then
return immediately to the previous position. The character can then be deleted.

Standby mode

1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

/ /

The first 4 menu items are displayed.

Select a menu item

When the name is complete, press the
START key.
Example: TOSHIBA

SET TERMINAL ID
ID NAME=(MAX40)
J

Make your selection

Enter the name
Example: Toshiba
1x8>T
7x4>i
7x6>o
6x2>b
9x7>s
5x2>a
6x4>h

SET TERMINAL ID

Name is ready...

ID NAME=(MAX40)

TOSHIBA J

Confirm with START
START

Continue with „Enter the terminal
ID“

Installation

TOSHIBA TF 831/861

Installation
Continued from “Enter user name”

Enter terminal ID
The terminal ID which is part of the
transmissing header contains the number
under which your fax machine can be
reached. The number should be entered
in the international format:

INT. CODE ? LINE-1
1.ADD +
2.NOT NEEDED

Select a menu item

Example:
+44-2131-12345678
Fax number
Space (to improve
legibilitly)
Area code (without initial
0)
Country code (here:
Germany)
Plus symbol (for the
international form)

Option for selecting the national or
international form.
Please always select the
international form.

SET TERMINAL ID

Make your selection

TEL NUMBER =(MAX20)
+J

Now enter the code
Insert a pause with pause button

In Germany it is obligatory to
enter the terminal ID!
If you have installed the second
line (optional), enter an additional code.

SET TERMINAL ID

Code is complete...

TEL NUMBER =(MAX20)
+44-2131-123456 J

Confirm with START
START

Press STOP, return to standby
mode
STOP

TF 831/861 TOSHIBA

Installation

Installation
Setting dialling method

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There are two dialling methods. The
pulse-dialling method is normally used in
the public switched telephone network. If
your fax machine is connected to a PABX,
the DTMF dialling method may also be
used. As the public network is
modernised, this dialling method may also
be used in the public network. If you are
in any doubt, first try the pulse-dialling
method (basic setting). If the dialling
procedure fails, try DTMP dialling.

Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

Select a menu item

/ /

If you have installed a second
line (optional), enter the dialling
method for each line separately.

DIAL TYPE
1.MF
2.DP

The first 4 menu items are displayed.

LINE-1

The current dialling method is highlighted

Select a menu item

SET EXCHANGE TYPE
1.PSTN
2.PABX

Installation

EXCHANGE PSTN

EXCHANGE PABX

Go to A

Go to B

The current connection type is
highlighted
Continue with “Connection to main line /
PABX’s”

TOSHIBA TF 831/861

Installation
A

PSTN

SET EXCHANGE TYPE
1.PSTN
2.PABX

Select a menu item

Press STOP, return to standby
mode
STOP

Connection to PABX,
obtaining a public line
The TF 861 can be connected not only to
the public switched telephone network
(public line) but also to a PABX. In this
case, additional parameters have to be
entered.

PABX

SET EXCHANGE TYPE
1.PSTN
2.PABX

Select a menu item

With PABXs, the public line is obtained in
various ways:
• Number

Dial one digit (or several
digits) in order to obtain
the public line

• Earth key

Earth potential is connected to the line in
order to obtain the public
line.

• Flash key

With this method of
obtaining the public line,
the connection circuit is
interrupted briefly.

When the method of obtaining a
public line has been entered,
you must always press the key
"*" before the actual number when you
dial your fax partner. This is also
applicable for saving the fax numbers (see
page 70ff).

SET ACCESS TYPE
1.EARTH
2.FLASH
3.DIGIT

Make your selection

SET ACCESS TYPE

Select a menu item
Example: digit

SET ACCESS TYPE
ACCESS DIGIT = (1-3)

Enter the digit(s) for obtaining
public line
Example: 0

SET ACCESS TYPE
ACCESS DIGIT = (1-3)
0

Confirm with START

START

Press STOP, return to standby
mode
STOP

TF 831/861 TOSHIBA

Installation

Installation
Set language
Your fax machine is set to English. Please
carry out the following menu steps if you
wish to use another language for the
menu and the list prints.

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Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

/ /

The first 4 menu items are displayed.

Select a menu item

LANGUAGE
01.ENGLISH
02.ITALIANO
03.DEUTSCH

Select a menu item

Press STOP, return to standby
mode
STOP

Installation

TOSHIBA TF 831/861

Installation
Set date and time
Enter the current date and time at this
point so that all details relating to date
and time is correct. The internal clock of
your fax machine then runs automatically
- even in the event of a power failure.

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Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

The first 4 menu items are displayed.

/ /

Select a menu item

SET TIME FORMAT
1.24HOURS
2.12HOURS

Make your selection
for 12- or 24-hour format

Select a menu item
Example: 24-hour format

SET DATE & TIME

Enter the date and the time

DD-MM-YY HH:MM WWW
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Confirm with START

START
SET DATA MODE
1.MM-DD-YY
2.DD-MM-YY
3.YY-MM-DD

Make your selection
for the date format

Select a menu item

SET MONTH MODE
1.NUMERIC
2.NAME

Make your selection
for the month (using figures or the name)

Select a menu item

Press STOP, return to standby
mode
STOP

TF 831/861 TOSHIBA

Installation

Reception of documents
Set standby mode

If your fax machine is connected to the PSTN
or the PABX, there are two different ways of
receiving documents.

Automatic reception

If the line is reserved exclusively for fax
operation.

The fax machine switches over to reception as soon as the line rings. (The
number of ringing signals before the fax
machine switches on can be set by the
operator)
The fax machine is always
activated, even if the call is
initiated by a voice partner.

Manual reception

If the line is used primarily for telephone traffic.

The call must be accepted manually; the
fax machine is not activated when the
line rings. The call must be accepted
manually; the fax machine is not
activated when the line rings. The call
must be accepted by an additional
telephone.
If you wish to transmit a
document, you must press the
START key of the fax machine.
Ensure that any fax calls can be
accepted. The START key is only effective
when the handset is off-hook.

To set reception mode do the
following:

Standby mode

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Start the menu
The first 4 menu items are displayed.

1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

/ /

Select a menu item

AUTO RECEIVE MODE
1.AUTO RECEIVE
2.MANUAL RECEIVE

Make your selection
1. Automatic reception
2. Manual reception

Select a menu item
Example: Automatic reception

AUTO RECEIVE
RING DELAY = (01-05)
01

Make your selection
for the number of ringing signals before
the fax machine connects to the line.

Enter the required number
Confirm with START
START

Press STOP, return to standby
mode

STOP

Reception of documents

TOSHIBA TF 831/861

Reception of documents
Reception reduction
Your fax machine uses A4 paper. For
technical reasons the entire length of this
page cannot be used. So the fax machine
reduces the length of the incoming
document (max. 90%). This means that
the received image may be slightly
compressed.
In general, this effect is not problematical.
However, if the sizes of the documents
must be absolutely identical, it is
necessary to deactivate the reception
reduction facility. In this case, that part of
the copy which no longer fits on the page
is printed out on a second page. If you are
able to do without the "rest" of the page,
activate the discard facility to suppress
printout on the second page.

Original (A4)

15-03-97 SAT 19:56
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Reception reduction
ON/OFF
Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

/ /
RX REDUCTION
1.ON
2.OFF

The first 4 menu items are displayed.

Select a menu item

Make your selection
1. Reception reduction ON
2. Reception reduction OFF

Select a menu item

Reception reduction:

Press STOP, return to standby
mode

STOP
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Discard ON/OFF
Standby mode

Start the menu
Reception reduction:
Discard:

OFF
OFF

1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

/ /
Reception reduction:
Discard:

OFF
ON

DISCARD
1.ON
2.OFF

The first 4 menu items are displayed.

Select a menu item

Make your selection
1. Discard ON
2. Discard OFF

Select a menu item

Press STOP, return to standby
mode
STOP

TF 831/861 TOSHIBA

Reception of documents

Reception of documents
Memory reception
Under certain circumstances, the
machine cannot print out any further
incoming copies:
• If there is no recording paper
• If there is a paper jam
In order to prevent problems with
reception, the remaining pages are
buffered in the memory of your fax
machine. Once the problem has been
solved, the document is printed out
automatically.

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Memory reception ON/ OFF
Standby mode

Start the menu

1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

The first 4 menu items are displayed.

/ /

Select a menu item

SET MEMORY RX

Make your selection
1. Memory reception ON
2. Memory reception OFF

1.ON
2.OFF

Select a menu item

STOP

Reception of documents

Press STOP, return to standby
mode

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PAPER EMPTY
RESIDUAL MEMORY 100 %
MEMORY RECEPTION

Display messages for memory
reception

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PAPER JAM
RESIDUAL MEMORY 100 %
MEMORY RECEPTION

Display in case of paper jam.

Display in case of paper low.
or

TOSHIBA TF 831/861

Reception of documents
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SECURE RX
In the SECURE RX mode, the fax machine is ready to receive documents,
although the incoming fax documents are
not printed out. Instead, they are retained
in the machine’s memory for a specific
period. This arrangement prevents documents for instance which are received
outside office hours from falling into the
“wrong hands”. You can specify the period during which SECURE RX is active
for each individual day of the week.
Outside this period, all stored fax documents are automatically printed out and
all further documents are received without any restriction.

Standby mode

Start the menu

1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

The first 4 menu items are displayed.

/ /

Secure RX can only be activated
if memory reception has been
activated (see page 20).

Select a menu item

SECURE RX
1.SECURITY CODE
2.ACTIVITY MODE

Make your selection
1. Enter / edit security code (see A)
2. Activate Secure RX (only possible if
security code is used - see B)

Select a menu item

Enter security
code for first
time

Security
code edit

Activate /
deactivate
Secure RX

Go to A1

Go to A2

Go to B

Enter security code
for first time
Make your selection
for security code

SECURITY CODE ENTRY
NEW CODE
SECURITY CODE=
nnnn

Enter the security code

SECURITY CODE ENTRY
NEW CODE
SECURITY CODE=
1234

Confirm with START
START
SECURE RX
1.SECURITY CODE
2.ACTIVITY MODE

TF 831/861 TOSHIBA

Make your selection
1. Enter / edit security code
2. Activate Secure RX (only possible of
security code is used)

Reception of documents

Reception of documents
A2

Security code edit
Make your selection
for (old) security code

SECURITY CODE ENTRY
CURRENT CODE
SECURITY CODE=

nnnn

Enter the old security code

SECURITY CODE ENTRY
NEW CODE
SECURITY CODE=
****

Confirm with START

START
SECURITY CODE ENTRY
NEW CODE
SECURITY CODE=

Make your selection
for new security code

nnnn

Enter the new security code

SECURITY CODE ENTRY
NEW CODE
SECURITY CODE=
9876

Confirm with START
START
SECURE RX
1.SECURITY CODE
2.ACTIVITY MODE

Reception of documents

Make your selection
1. Enter / edit security code
2. Activate Secure RX (only possible if
security code is used)

TOSHIBA TF 831/861

Reception of documents
B

Activate / deactivate
Secure RX

SECURE RX

Make your selection
for the current security code

SECURITY CODE=

nnnn

Enter the current security code

SECURE RX
1.ON
2.OFF

Make your selection
for configuration of Secure RX
1. Configure and activate
Secure RX
2. Deactivate Secure RX

Select a menu item

Make your selection for the period in
which Secure Rx is active.
(Move the cursor with the F/E keys)

SECURE RX
TIME PERIOD =
16:00 - 09:00

Enter the period

Confirm with START
START
SECURE RX
FOR EACH DAY?
1.YES
2.NO

Make your selection for Secure RX
1. Settings for each individual day
2. Same setting for all days

Select a menu item
(Example: Menu item 1)

MONDAY
SET ALL DAY SECURE
1.YES
2.NO

Make your selection
Is set period applicable for Monday?
1. YES
2. NO

Select a menu item
All days of the week (up to Sunday) can
be set individually.

Press STOP, return to standby
mode
STOP

TF 831/861 TOSHIBA

Reception of documents

Reception of documents
Activate and deactivate
Secure Rx
You can also activate the Secure Rx
mode outside the set period, if for instance staff leave the office early. You
can also deactivate the Secure Rx mode
at any time (assuming that you know the
security code) in order to obtain a printout
of the saved documents. The Secure Rx
mode is then deactivated for the rest of
the day. If the appropriate settings are
used, this facility is again activated automatically at midnight.
If you wish to reactivate Secure
Rx within a specific period,
please follow the steps set out
on page 23.

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Activate Secure Rx permanently
(without time restriction)
Standby mode

Open the one-touch dial cover

SHIFT

SECURE RX

Press the Shift key and then the
corresponding function key

Make your selection
1. for unlimited Secure Rx mode
2. Deactivate Secure Rx mode

SECURE RX
1.START
2.STOP

Select a menu item
The Secure Rx mode is now permanently
activated without any time restriction.
This mode can be set only if
Secure Rx has been configured
(see page 23).

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LOAD DOCUMENT

Deactivate Secure Rx for the rest
of the day
Standby mode

Open the one-touch dial cover

SHIFT

SECURE RX

SECURE RX
1.START
2.STOP

Press the Shift key and then the
corresponding function key
Make your selection
1. for unlimited Secure Rx mode
2. Deactivate Secure Rx mode

Select a menu item

SECURE RX

Make your selection
for the current security code

SECURITY CODE=

nnnn

Enter the current security code
Confirm with START

START

Reception of documents

The Secure Rx mode is now permanently
deactivated without any time restriction.
The contents of the memory are printed
out.
This mode can be set only if
Secure Rx has been configured
(see page 23).

TOSHIBA TF 831/861

Reception of documents
Correct sequence printout
If more than one document is transmitted,
it is normal to start with the first page. As
received copies are printed out face-up,
this means that the received stack of
documents is in reversed order. This would
mean that the first page is the last page
to be printed. You can set your fax machine to cope with this factor.
Please note that the entire reception
procedure is first stored in memory before
it is subsequently printed out. If the capacity of the memory is not sufficient,
there will be a delay in printing out the
documents in the correct sequence.
If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!

15-03-97 SAT 19:56
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LOAD DOCUMENT

Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

/ /
COLLATED PRINT
1.ON
2.OFF

The first 4 menu items are displayed.

R
Select a menu item

Make your selection
1. Correct sequence printout ON
2. Correct sequence printout OFF

Select a menu item

Press STOP, return to standby
mode
STOP

TF 831/861 TOSHIBA

Reception of documents

Reception of documents
Multiple printout
As your fax machine handles all reception
jobs via its memory, it is possible for
several copies instead of merely one copy
to be printed out (up to 99). This means
that the operator does not have to go to
the photocopier. Please note that great
strain is placed on the memory if you
increase the number of copies and if
several jobs are received simultaneously.

15-03-97 SAT 19:56
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Standby mode

Start the menu

1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!

The first 4 menu items are displayed.

R
Select a menu item

/ /

Make your selection
Number of incoming copies

RX MULTI COPY
COPY NUMBER=(01-99)
01

Select the required quantity
Example: 8 copies

RX MULTI COPY
COPY NUMBER=(01-99)
08

Confirm with START

START

Press STOP, return to standby
mode
STOP

Reception of documents

TOSHIBA TF 831/861

Reception of documents
Delete reception
It is not possible to immediately recognise
whether your fax machine is transmitting
or receiving a document. The LINE 1 and
LINE 2 lamps do not provide any specific
information in this respect. You can only
identify that a document is being received
after you press the JOB STATUS key.

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LINE 1
LINE 2

Standby mode

The LINE lamp lights up and indicates
activity on the line

JOB STATUS

Press the JOB STATUS key

LINE-1 RECEIVE
FILE NBR =
122
EC 14400 BPS

P001

The current status is displayed
(RECEPTION is displayed)

+44 2131 123456

If the second line is also active (optional)

Press the JOB STATUS key
(again)

JOB STATUS
LINE-2 RECEIVE
FILE NBR =
123
EC 14400 BPS

P001

The current status of the second line is
displayed
(RECEPTION is displayed)

+44 2131 123456

Press the JOB CANCEL key

JOB CANCEL

CANCEL ?
FILE NBR =
1.YES
2.NO

Confirmation prompt

123

Confirm with START

START
Current reception is terminated

TF 831/861 TOSHIBA

Reception of documents

Reception of documents
Reception protection
The process of receiving documents is not
subject to any restriction in principle.
However, if reception protection is activated, it is only possible for the machine
to receive fax documents from partners
whose fax number is stored in the fax
machine. The transmitted code of the
transmitter is compared against the contents of your alphabet dial memory or
one-touch dial keys. If the comparison is
not successful, the transmission is rejected.
Please note that fax reception is
limited when the reception
protection facility has been activated.
If you have not stored any fax numbers,
no further fax documents can be
received!

15-03-97 SAT 19:56
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Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

/ /

SET PRIVILEGED RX
1.ON
2.OFF

The first 4 menu items are displayed.

Select a menu item

Make your selection
1. Reception protection ON
2. Reception protection OFF (normal)

Select a menu item

Press STOP, return to standby
mode
STOP

Reception of documents

TOSHIBA TF 831/861

Reception of documents
Local copy
You can use your fax machine to make
one or more copies (up to 99).
You can select a sorter function if several
copies of various documents are to be
made simultaneously. The copies are
sorted and reproduced in the sequence in
which the original documents were inserted into the document feed.

3
3
3

Load original
Remember:
Printed side face down

Document ready

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Sorter function ON

Standby mode

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LOAD DOCUMENT

COPY

Press COPY key

JOURNAL

COPY
A4
PAPER
COLLATE ON OFF
COPIES =(1-99)

2
1

• Copies are sorted automatically.
• Requires adequate memory (if
memory is full, the copying process is
terminated. If you find that the
memory is frequently too small, ask
your dealer for a memory expansion!
• All documents are scanned into the
machine, resulting in a longer copying
procedure.

Make your selection

Activate or deactivate COLLATE

Enter amount of copies

Sorter function OFF
Confirm with START
1
2
3

START

3
3

• Copies are sorted manually.
• Not much memory required.
• The copying procedure is shorter.
The copy is also reduced (see
page 30).

The copy is always made with
“fine” resolution (see page 44).

TF 831/861 TOSHIBA

Reception of documents

Reception of documents
Copy reduction
If the document to be copied is 10 mm
larger than A4 format, the additional
length is automatically printed on a second page. If you wish to prevent a second
page from being printed, you can activate
the copy reduction facility. In this case,
the copy is reduced to max. 90%. If the
reduction scale is not sufficient, a second
page is automatically printed.

15-03-97 SAT 19:56
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Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

COPY REDUCTION
1.ON
2.OFF

The first 4 menu items are displayed.

Select a menu item

Make your selection
1. Copy reduction ON
2. Copy reduction OFF

Select a menu item

Press STOP, return to standby
mode
STOP

Reception of documents

TOSHIBA TF 831/861

Transmit documents
Document format
The following table gives you an idea of
the documents your fax machine can
handle.

Document size (max)

Please note:

Effective scanning width

• Documents longer than 420 mm can
only be loaded manually.
• If you load several sheets at one time,
they should all be of the same size
and paper quality.

How many sheets
can be loaded at
one time?

Single sheet

2 or more sheets

297 mm (W) x 700 mm (L)

297 mm (W) x 420 mm (L)

Document size (min)

Thickness of paper

148 mm (W) x 100 mm (L)
254 mm
Stacks up to
100 sheets A4

0,05 ~ 0,15 mm

Quality of paper

0,06 ~ 0,1 mm

Uncoated on both sides

Problem documents ...
May not feed. This applies to
• torn, wrinkled or damp pages
• folded pages or pages with holes
• transparent pages or pages with a smooth,
shiny finish
• textile or metallic douments
There are two ways of avoiding this
problem:...

...by photocopying or using a carrier
sheet.
Your TOSHIBA dealer can supply you with the
necessary carrier sheets.

How to use carrier sheets:
Place your document face-up on the carrier
sheet under the transparent cover. Carrier
sheets can be used like normal documents
except for one restriction: only one carrier
sheet can be fed at one time.

How to load documents correctly
Remove any paper clips, staples and similar
objects before transmitting the document. If
you intend to load documents which are longer
than A4 format, you should pull out the extension of the document support. Push the side
paper guide up against the document(s). Now
place your document(s) on the document tray
- up to 50 at one time - as shown.
All documents must be inserted face
down!
Adjust the document guides to the edges of
the sheets. After 2 seconds, your document
will be automatically pulled in by about 2 cm.

TF 831/861 TOSHIBA

Transmit documents

Transmit documents
Automatic fax messages
To send fax messages in the traditional
manner: Insert document(s), enter the fax
number and the connection is automatically established. The fax machine reads
the documents into memory and then
transmits them.
The advantage for the user: The document feed is only ever used for a brief
period of time; irrespective of whether a
fax is being transmitted or not. (please
also refer to page 33, Transmission from
memory).
If you decide to use the listening-in version
(see page 42) , you can also acoustically
monitor the call establishment process.
This is useful whenever you have problems
with establishing a connection. The reason is frequently a wrong number, or a fax
machine which is not ready to receive.
The free memory display varies
depending on the utilisation level
of stack memory.
*) If a transmission error occurs, an
appropriate comment appears in the
display. However, this does not have
any effect on the subsequent transmission or reception mode of the fax
machine. To clear this error message
from the display, press the STOP key.
Please refer to page 113 for troubleshooting.

Transmit documents

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Standby mode

Load original
Remember:
Printed side face down

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ENTER TEL NUMBER,

Document ready
To remove the document from the document feed, press the STOP key again.

Enter the fax number

COMM. RESERVATION
TEL NUMBER=(MAX128)
021311234567

The entered fax number is displayed. Any
corrections can be made using the
F -key, or the complete number can be
cleared by pressing the STOP key.
To remove the documents from the
document feed before they are processed, press the STOP key again.

Confirm with START

START
READING INTO MEMORY
FILE NBR =
01
RESIDUAL MEMORY 99 %

While the document is being read into
the machine:
The machine displays the job number (file
number) and current memory capacity.

LINE x is lit

The corresponding line lamp lights up as
soon as the fax machine connects to the
line.

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The display indicates normal transmission
or reception mode during this process.*)

TOSHIBA TF 831/861

Transmit documents
Stack mode
A frequently encountered problem with
fax machines is that the document tray is
blocked while a document is being
transmitted; no other documents can be
transmitted while the fax machine is
transmitting or receiving documents.

Stack memory

Job XX
(e.g. transmission)

Job XX

This is different with your fax machine:
All documents are read into the memory
and are then transmitted from this
memory. Incoming documents are also
read into the memory before they are
printed out. The advantage of this method
is that the document tray is virtually always free and that documents can be
transmitted almost irrespective of the
transmission or receiving status of the fax
machine.
Each procedure is known as a job. A job
may consist of one or more documents
which you can transmit to your partners.
A job can also be a multi-address transmission or a delayed transmission. Your
fax machine is able to manage 99 such
jobs. Each of these jobs is placed on a
stack, from where they are processed in
sequence. Your fax machine accepts jobs
even while it is transmitting or receiving
documents; this means that the document tray is always ready. The fax machine allocates a number to each job, and
this number can be viewed via the job list
(reservation list) (see page 86).
The stack memory is protected via an
internal battery. This means that no
memory loss occurs if the machine is
switched off or if there is a power failure.
As soon as the fax machine is switched
on again or as soon as the power supply is
restored, the job is resumed at the point
at which it was interrupted. The bridging
period depends on the memory status,
although it is at least one hour.
The transmission and reception
memory is activated in the
basic setting of the fax
machine. You can change these basic
settings to suit your individual
requirements (see page 103).

TF 831/861 TOSHIBA

Job 2
(e.g. broadcast)

Job 4
Job 3
Job 2

Job 1
(e.g. delayed transmission)

Enter
the jobs

Job 1

Print out via
telephone line

Transmit documents

Transmit documents
Useful job management
As the stack memory in your fax machine
is so large, it may happen that several
jobs have to be transmitted to the same
fax number. As a fax connection is used
more economically if more data are
transmitted, it would make sense to
transmit all of these jobs in a single process. Whenever it handles a new job, your
fax machine therefore checks the stack to
establish whether there are additional jobs
with the same fax number. If this is the
case, these jobs are handled together
irrespective of their position in the stack.
The job number of these jobs is retained
until stack management encounters the
first job of the same fax number.
The process is recorded in the transmission journal (see page 85), with an identical sequential number.

JOB NO. 99

JOB NO. 98

JOB NO. 97

JOB NO. 96

JOB NO. 95

JOB NO. 94

JOB NO. 93

JOB NO. 92

JOB NO. 91

JOB NO. 90
JOB NO. 90
OUTPUT
LINE TRANSMISSION

In case of delayed transmission
the jobs are sent together if time
and fax number are equal.

Transmit documents

Some jobs of the stack have the
same fax number (black).

The first job
with the same fax number
pulls the other jobs together.

TOSHIBA TF 831/861

Transmit documents
Important transmission
The stack of your fax works according to
FIFO (first in - first out). This situation can
be compared to a queue: The most
recently entered job has to wait the
longest. This might be problematical for
transmitting a certain document,
particularly if stack memory already
contains several jobs. The “important
transmission” function is available for
such situations. If this function is selected,
the current job is given top priority. This
job is carried out immediately after the
last action is completed, irrespective of
the status of the stack memory.

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LOAD DOCUMENT

Standby mode

Load original
Remember:
Printed side face down

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RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

Document ready

Open the one-touch dial cover

SHIFT

PRIORITY TX

PRIORITY RESERVE
ENTER TEL NUMBER
SPEED DIAL KEY OR
ONE TOUCH KEY

Press the Shift key and then the
corresponding function key
Make your selection
for Fax number

Enter the fax number
or
select alphabet dial, one-touch dial or
telephone directory (q.v.)

Confirm with START

START

TF 831/861 TOSHIBA

Transmit documents

Transmit documents
Direct transmission
In the normal transmission mode your fax
machine reads all documents into the
memory before they are transmitted (see
page 33). If the documents are too large
for the memory or if you have too many
documents, you can also send directly
from the document tray without reading
the documents into the memory.

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RESIDUAL MEMORY 100 %
LOAD DOCUMENT

Standby mode

Load original
Remember:
Printed side face down
Document ready

Open the one-touch dial cover

If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!

SHIFT

DIRECT TX

DIRECT TRANSMIT
1.YES
2.NO

Press the Shift key and then the
corresponding function key

Make your selection
for direct transmission

Select a menu item

COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

Enter the fax number
or
Select alphabet dial, one-touch dial or
telephone directory (q.v.)

Confirm with START

START

Transmit documents

The documents are now transmitted
directly via the document feed

TOSHIBA TF 831/861

Transmit documents
Transmission using
alpha dial
Alphabet dialling enables you to enter a
double-digit "address" instead of the
(frequently-long) fax number of your
partner. The real fax number is then
permanently stored under this "address".
The alphabetic dialling facility thus
enables you to save time with frequently
used fax numbers.
Please refer to page 70 for
details of how to save alphabet
dialling numbers.

Standby mode

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LOAD DOCUMENT

Load original
Remember:
Printed side face down

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RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

Document ready

SPEED DIAL

Activate alphabet dial

ABB
COMM. RESERVATION

Make your selection
for the alphabet dial number

ABB. NUMBER =(1-999)
n

Enter the alphabet dial number
Example: 1

COMM. RESERVATION
ABB. NUMBER =(1-999)

Confirm with START

START
COMM. RESERVATION
ABB. NBR=
Toshiba Europe

TF 831/861 TOSHIBA

001

The fax machine displays the selected
alphabet dial memory and the fax partner
allocated to this memory position.
The document is read into memory (see
page 32)

Transmit documents

Transmit documents
Transmission one-touch
dial
One-touch dialling provides you with a
very easy method of dialling the number
of your partner. Your can assign any fax
numbers to 69 keys. You need to press a
key only once in order to reach your
partner.
Please refer to page 75 for
details of how to store onetouch dialling numbers.

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LOAD DOCUMENT

Standby mode

Load original
Remember:
Printed side face down

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RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
01 . . . 69

Document ready

Press the one-touch dial key
Example: one touch 35

COMM. RESERVATION
ONE TOUCH=
Toshiba Europe

Transmit documents

The machine displays the selected onetouch dial key and the fax partner
assigned to this one-touch dial key.
The document is read into memory (see
page 32)

TOSHIBA TF 831/861

Transmit documents
Faxing with telephone
directory

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This type of dialling is similar to the
process of searching in a telephone
directory. If you enter the initial letter of
your fax partner, the machine searches for
the corresponding fax number in the
alphabet dial memory or on a configured
one-touch dial key. This procedure is
particularly useful when you know the
names of specific fax partners.

Standby mode

Load original
Remember:
Printed side face down
Document ready

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TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

Activate directory function

SPEED DIAL

2x
ABB
SEARCH LETTER =

Make your selection
for the initial letter.
Please refer to page 11 for entering
letters.

Enter the alphabet dial number
Example: “B” *)

SEARCH LETTER =B
B
BOND
BROWN

use the control keys to select the
required name

Confirm with START
START
The fax machine displays the selected
alphabet dial memory and the fax partner
allocated to this memory position.

COMM. RESERVATION
ABB. NBR=
BROWN

001

The document is read into memory (see
page 32)

SEARCH LETTER =

This display appears if no name is stored
under the selected letter.

--------------------

TF 831/861 TOSHIBA

Transmit documents

Transmit documents
Single multi-address
transmission
If you intend to send a document to
several fax partners as quickly as possible,
this function can be used for defining a
single free group.. The group is cancelled
after the procedure is completed. Up to
309 users can be grouped together in this
way from one-touch dial memories,
alphabet dial memories or user-defined
numbers.
Permanently stored groups (see
page 78), can also be integrated
into the group in this way.

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TRANSMIT AVAILABLE
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LOAD DOCUMENT

Load original
Remember:
Printed side face down

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TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
MULTI

MULTI GROUP
ENTER TEL NUMBER
SPEED DIAL KEY OR
ONE TOUCH KEY

Press the MULTI key

Make your selection
for fax number (page 32),
alphabet dial (page 70)
one-touch dial (page 75)
telephone directory (page 39)
group (page 38)

(depending on selected action)

••••
FAXNO. + FAXNO. + FAXNO.
or

ABB.

ONE
TOUCH

GROUP

START
MULTI GROUP
ENTER MORE OR
PRESS [START]

Transmit documents

Make your selection
for further group elements

- or -

Confirm with START
START

Document ready

Confirm with START

USER-DEFINED GROUP

Standby mode

The document is read into memory (see
page 32)

TOSHIBA TF 831/861

Transmit documents
Stored broadcast
If you have a fixed group of fax partners to
whom you frequently have to send
broadcast fax messages, the stored
broadcast facility is just what you
need.You can store 50 different group of
your choice. Additional you can assign
each group to a one-touch dial key. Multiadress transmission is then carried out by
pressing the appropriate one-touch dial
key.
One-touch dial key

Standby mode

Load original
Remember:
Printed side face down

Document ready

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TRANSMIT AVAILABLE
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ENTER TEL NUMBER

ZW XX

3
3
3
3
3
3
5

999
421
338
333
240
235
•
•
•
4
3
2
1

Broadcast via group number

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LOAD DOCUMENT

Group XX

SPEED DIAL

Press the SPEED DIAL key 3
times

3x
ABB
COMM. RESERVATION

Make your selection
for group number

GROUP NBR =(1-1999)

Enter group number
Alphabet dial memory

Please refer to page 78 for
details of how to program
permanent groups.

COMM. RESERVATION
GROUP NBR =(1-1999)

0007

Confirm with START

START
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TRANSMIT AVAILABLE
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LOAD DOCUMENT

The document is read into memory (see
page 32)

Broadcast via one-touch dial key
Standby mode

Load original
Remember:
Printed side face down

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TRANSMIT AVAILABLE
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ENTER TEL NUMBER
01 . . . 69

Document ready

Press one-touch dial key under
which a group is stored
The document is read into memory (see
page 32)

TF 831/861 TOSHIBA

Transmit documents

Transmit documents
Monitoring (direkt)
If the operator listens into a fax transmission, the call establishment attempt is
played back via the built-in speaker. This
provides you with an additional acoustic
check of the call establishment procedure. This is a valuable asset whenever a
call is not established. The reason is
frequently a wrong number or a fax machine which is not ready to receive.
With the listening-in alternative,
the document is not read into
the memory; it is retained on the
tray until the receiving fax machine has
been contacted.

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LOAD DOCUMENT

Standby mode

Load original
Remember:
Printed side face down

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TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
MONITOR

ON HOOK

Document ready

Activate monitoring

Make your selection
for the fax number

TEL NUMBER=
n

Enter the fax number

ON HOOK

Dialling starts

TEL NUMBER=
1234567

As soon as you hear the other fax machine (constant whistle)

...confirm with START

START

Transmit documents

The document is transmitted immediately
(without being read into memory).

TOSHIBA TF 831/861

Transmit documents
Monitoring (Job)
If the operator listens into a fax transmission, the call establishment attempt is
played back via the built-in speaker. This
provides you with an additional acoustic
check of the call establishment procedure. This is a valuable asset whenever a
call is not established. The reason is
frequently a wrong number or a fax machine which is not ready to receive.
With this listening-in version, the
document is read into memory.
The listening-in facility is linked
to the job as an additional option.
Please follow the descriptions of page 91
if all outgoing fax transmissions are to be
played back via the loudspeaker.

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LOAD DOCUMENT

Standby mode

Load original
Remember:
Printed side face down

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ENTER TEL NUMBER

Document ready

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

The first 4 menu items are displayed

Select a menu item

LINE MONITOR
1.ON
2.OFF

Select a menu item

COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

Make your selection
for fax number, alphabet dial, one-touch
dial or telephone directory

Confirm with START

START

TF 831/861 TOSHIBA

The document is read into memory (see
page 32)

Transmit documents

Transmit documents
Set resolution
In its basic setting, your fax machine uses
high resolution for transmitting or copying
your documents. You can also adjust the
resolution to suit the particular
documents. Use the following as a rough
guide:
STD

(basic setting)
For hand-written or typewritten
documents

FINE

For documents with small type
such as newspapers and
diagrams

For documents with very small
and detailed diagrams

GREY

64 grey stages for photographs
or colour documents
For the grey stages, you can
choose between fine and superfine (SF)

If the resolution is increased or if
the grey stage mode is selected,
the transmission time is lengthened (this involves additional costs!), as
more lines or more information are transmitted.

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LOAD DOCUMENT

Standby mode

Load original
Remember:
Printed side face down

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ENTER TEL NUMBER
MODE

FINE
U-FINE
HALFTONE

Document ready

Press „MODE“

Press the RESOLUTION key several times
to make the required setting.
The setting selected in this way is only
applicable for the current job. When the
document has been read in, the resolution is reset to the default value.*

Dialling the fax partners

*) Please refer to page 104 if you wish to
change the BASIC SETTING for
resolution.

Transmit documents

TOSHIBA TF 831/861

Transmit documents
Set contrast
Where the print on documents is weak or
where colour character sets are used, it is
possible that some characters might not
be transmitted. In such cases, you should
set the contrast to darker.
On the other hand, some documents
contain characters in coloured fields. In
such cases, you should set the contrast to
ligther.
You can judge the effect of this setting and thus also the quality of your fax transmission - by using the self-copy facility
(see page 29).

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LOAD DOCUMENT

Standby mode

Load original
Remember:
Printed side face down

15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

*) Please refer to page 102 if you wish to
change the basic setting of the contrast.

Document ready

Open the one-touch dial cover

SHIFT

CONTRAST

SET CONTRAST
1.NORMAL
2.DARKER
3.LIGHTER

Press the Shift key and then the
corresponding function key

Make your selection
for the contrast setting

Select a menu item

COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

The setting which has now been selected
is applicable only for the current job.
When the document has been read in,
the contrast is reset to the default
value.*

Dialling the fax partner

TF 831/861 TOSHIBA

Transmit documents

Transmit documents
Transmission options,
ECM on/off
Your fax machine is equipped with an
error correction facility (ECM). If your fax
partner also has an error correction
facility, this permits error-free fax
transmission. One effect linked with ECM
is that the transmission time increases if
there are any problems on the line. This
may involve very high costs with oversees
calls. For this reason, the error correction
facility can be temporarily disabled.

15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
LOAD DOCUMENT

Load original
Remember:
Printed side face down

15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

If the error correction mode is
disabled in the basic setting
(see page 105), ECM is temporarily enabled using the adjacent method.
*) Please refer to page 105 if you wish to
change the basic setting of the error
correction mode.

Standby mode

Document ready

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

/
SET ECM
1.ON
2.OFF

The first 4 menu items are displayed

Select a menu item

The fax machine displays the current
setting

Select a menu item

COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

The setting which is now selected is
applicable only for the current job. When
the document has been read in, the
setting is reset to the default value.*

Dialling the fax partner

Transmit documents

TOSHIBA TF 831/861

Transmit documents
Transmission options,
number of pages
Before sending a document, you can use
this option to enter the number of pages
being sent. The until will compare the
number of pages actually sent with the
number you entered.

Standby mode

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TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
LOAD DOCUMENT

Load original
Remember:
Printed side face down

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TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

Document ready

Start the menu
The first 4 menu items are displayed

1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

Select a menu item

Make your selection
for the number of pages

PAGE NUMBER
PAGE NUMBER =(1-99)

Enter the page number

Confirm with START
START
COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

Dialling the fax partner

TF 831/861 TOSHIBA

Transmit documents

Transmit documents
Transmission options,
protected transmission
The transmission of documents is restricted! Your are now able to transmit
only to fax machines whose code has
been stored as a fax number in your
alphabet dial memory. You can thus transmit your documents only to certain partners.
*) Please refer to page 105 if you wish to
change the basic setting of
transmission protection.

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TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
LOAD DOCUMENT

Standby mode

Load original
Remember:
Printed side face down

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TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

Document ready

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

/
SET SECURITY TX
1.ON
2.OFF

The first 4 menu items are displayed

Select a menu item

The fax machine displays the current
setting

Select a menu item

COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

Transmit documents

The selected setting is applicable only for
the current job. When the document has
been read in, transmission protection is
reset. *

TOSHIBA TF 831/861

Transmit documents
Transmission options,
reduced speed
When documents have to be transmitted
overseas or if the error ratio increases,
you should reduce the transmission speed
in order to avoid errors. As is the case in
traffic, speed has to be adapted to meet
the specific circumstances!

15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
LOAD DOCUMENT

Standby mode

Load original
Remember:
Printed side face down

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TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

Document ready

Open the one-touch dial cover

SHIFT

LOW SPEED TX

LOW SPEED TX
1.9600BPS
2.4800BPS
3.OFF

Press the Shift key and then the
corresponding function key

Make your selection
for transmission speed

3: Maximum speed
(TF861: 33.600BPS / TF831:14.400BPS)

Select a menu item

COMM. RESERVATION

The selected setting is applicable only for
the current job.

RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

Dialling the fax partner

TF 831/861 TOSHIBA

Transmit documents

Transmit documents
Transmission options,
send cover sheet
The cover sheet is a form which is placed
in front of your fax transmission. It is used
as a tool to enable an incoming fax to be
classified more easily.
The information on the cover sheet is
entered via the numeric keypad (see
page 11).
If you wish to use this option,
you must first enable the cover
sheet function (see page 99).

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TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
LOAD DOCUMENT

Standby mode

Load original
Remember:
Printed side face down

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TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

Document ready

Open the one-touch dial cover

SHIFT

COVER SHEET

COVER SHEET
1.ON
2.OFF

Press the Shift key and then the
corresponding function key
Make your selection
for sending cover sheet

Select a menu item

ENTER REMOTE NAME

Enter the addressee

Confirm with START
START
ENTER YOUR NAME

Enter the sender
(refer to page 11 for the procedure)

Confirm with START
START
COMM. RESERVATION

Dialling the fax partner

RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

Transmit documents

TOSHIBA TF 831/861

Transmit documents
Transmission options,
transmission stamp (if
installed)
If a document has been successfully
transmitted, the transmission stamp prints
a symbol on your document.
Please ask your TOSHIBA dealer for the
transmission stamp.
If the transmission stamp is
enabled in the basic setting (see
page 106), it is disabled temporarily using the adjacent procedure.
The transmission stamp can be
used as transmission confirmation only if you have set transmission without memory (see page 36).

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TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
LOAD DOCUMENT

Standby mode

Load original
Remember:
Printed side face down

15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

Document ready

Open the one-touch dial cover

SHIFT

STAMP TX

SET STAMP TX
1.ON
2.OFF

Press the Shift key and then the
corresponding function key
The machine displays the current setting

Select a menu item

COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

The selected setting is now applicable for
the current job.

Dialling the fax partner

TF 831/861 TOSHIBA

Transmit documents

Transmit documents
Chain dialing
When dialling unabbreviated numbers, the
number can be made up of various parts.
You are able to combine all forms with
each other:
• One-touch dialling (see page 75)
• Dialling with telephone directory
function (see page 39)
• Dialling with alphabet number (see
page 70)
• Dialling via the numeric keypad
• Dialling pause (using the PAUSE key)

15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
LOAD DOCUMENT

Standby mode

Load original
Remember:
Printed side face down

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TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

Document ready

Open the one-touch dial cover

SHIFT

CHAIN DIAL COMM

CHAIN DIAL COMM.
ENTER TEL NUMBER
ENTER ABB. NBR OR
ONE TOUCH KEY

Press the Shift key and then the
corresponding function key
Make your selection
the fax number can be made up of various items of input

Enter the number(s)
when you are ready.

or
01 . . . 69

or
SPEED DIAL
ABB

Confirm with START
START

Dialling the fax partner

Transmit documents

TOSHIBA TF 831/861

Transmit documents
Redial
If it was not possible for your fax message
to be sent, this may be due to various
reasons (please read page 113). One
reason may be that the other fax machine
is busy. In this case, it would make sense
to call your partner again at a later time.
This is done automatically by your fax; it
attempts to send the fax message again
approx. every 2 minutes.
You are able to individually set
the period between the call
redial attempts and also the
number of redial attempts (see page 92).

Manual call redial (from memory):
If the memory contains a job which you
wish to redial immediately, you can select
this job and manually select the redial
procedure (see adjacent diagram).

15-03-97 SAT 19:56
TRANSMIT AVAILABLE
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LOAD DOCUMENT

REDIAL

Manual call redial (from memory)
Standby mode
Requirement:
There must be at least one job which has
already been dialled and not transmitted.

Press the REDIAL/PAUSE key

PAUSE
REDIAL
[ENTER]:START
[G]:PREVIOUS SCREEN
[H]:NEXT SCREEN

Make your selection
for selecting the required job

after 5 seconds
SINGLE TRANSMIT
Toshiba Europa
21-03-97
19:33

FILE NBR =

Manual call redial (from document
feed):

008

If you have established a call via the
MONITOR key, you can activate the
redial function by pressing the REDIAL/
PAUSE key.

The first available job is displayed.
Please refer to page 56 for details of the
job format.

Select the job which you want to
redial.

Confirm with START
START
REDIAL
NUMBER NOT LISTED

TF 831/861 TOSHIBA

The job is carried out again.
If there is no job available for the redial
facility, the machine displays the following
message:

Transmit documents

Transmit documents
Resend (retained job)
If your fax machine is set to retain a job
(see page 100) you can resend this job by
the following procedure.
Because an incomplete job is frequently
attributable to a wrongly entered fax
number, the fax number can also be
changed.
The criteria applicable for a “fresh” job
are applicable for the newly activated job.

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TRANSMIT AVAILABLE
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LOAD DOCUMENT

Standby mode

Open the one-touch dial cover

SHIFT

RECOVERY TX

RECOVERY TRANSMIT
[ENTER]:START
[CANCEL]:DELETE
[GH]:SEARCH

Press the Shift key and then the
corresponding function key *
Make your selection
for selecting the required job

after 5 seconds
SINGLE TRANSMIT
Toshiba Europa
21-03-97
19:33

FILE NBR =

008

The first available retained job is
displayed.
Please refer to page 56 for details of the
job format.

Select the job which you wish to
activate.

/
SINGLE TRANSMIT
BOND
21-03-97

FILE NBR =

19:45

007

Confirm with START

START
SINGLE TRANSMIT
1.START
2.MODIFY

/
TEL NUMBER=(MAX128)
987654321

Make your selection
for retransmitting/changing the held job

Selection 1: Job is activated
unchanged
Selection 2: Change the current
fax number
If changed:
Original fax number can be overwritten.

Confirm with START

START

*) If no job is retained, the following
error message is display:

NO ENTRY
*) If the “retained job” function is not
activated, the following error message is display:

NOT ALLOWED NOW

Transmit documents

TOSHIBA TF 831/861

Transmit documents
Cancel a retained job
(with retain job)
If your fax machine is set to retain job
(see page 100), you can use the following
steps to cancel the retained job.

15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 77 %
LOAD DOCUMENT

Standby mode

Open the one-touch dial cover

SHIFT

RECOVERY TX

RECOVERY TRANSMIT
[ENTER]:START
[CANCEL]:DELETE
[GH]:SEARCH

Press the Shift key and then the
corresponding function key
Make your selection
for selecting the required job

after 5 seconds
SINGLE TRANSMIT
Toshiba Europa
21-03-97
19:33

FILE NBR =

008

The first available retained job is displayed.
Please refer to page 56 for details of the
job format.

Select the job which you want to
cancel.

SINGLE TRANSMIT
BOND
21-03-97

FILE NBR =

19:45

007

Press the JOB CANCEL key

JOB CANCEL

Confirmation prompt

DELETE?
FILE NBR =
1.YES
2.NO

007

Confirm with START
START

TF 831/861 TOSHIBA

Selected job is cancelled

Transmit documents

Transmit documents
Cancel transmission
If you enter the wrong fax number or if
you have dialled the wrong fax partner,
the relevant job has to be cancelled. It is
important to distinguish between a job
which is read into memory (stack mode,
page 33) or transmitted directly (direct
transmission, page 36).
If the job is read into memory, the current
action of the fax machine is not related to
the momentary operation of the machine.
In order to cancel a specific job, it is
necessary to select it specifically from
other jobs which are waiting to be
handled. This is achieved by “paging”
through the job stack.

DIAL TYPE LINE-1
FILE NBR = 008
123456789

STOP
CANCEL ?

Confirmation prompt

1.123456789
2.NO

Select a menu item
Job is cancelled

JOB CANCEL

JOB NO. 45
JOB NO. 44
JOB NO. 43
NR. 42
JOB NO.
JOB NO. 41
JOB NO. 40
JOB NO. 39
JOB NO. 38
JOB NO. 37
JOB NO. 36

Cancel from stack
Standby mode

Press the JOB CANCEL key
Cancel menu is displayed

JOB CANCEL
1.RECEIVE
2.TRANSMIT
3.DOCUMENT

Select a menu item

JOB CANCEL
[ENTER]:START
[G]:PREVIOUS SCREEN
[H]:NEXT SCREEN

JOB CANCELED

Fax machine is dialled in direct mode
(transmission)

Press STOP

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TRANSMIT AVAILABLE
RESIDUAL MEMORY 77 %
LOAD DOCUMENT

JOB DELETE

Cancel job during “direct
transmission”

Make your selection
for selecting the required job

after 5 seconds
The job is displayed as follows:

SINGLE TRANSMIT

The first available job is displayed.

Toshiba Europa
21-03-97
19:33

Line 1
Line 2
Line 3
Line 4

SINGLE TRANSMIT
BOND
21-03-97

FILE NBR =

007

In addition to cancelling a specific job
from the stack, you can also cancel the
current transmission. For this purpose,
please refer to page 101 “query job
status”.

Select the job which you wish to
cancel.

19:45

Job number (1 - 999)
Date and time
when the job was entered
Name of the fax partner
(if the number is dialled via the
numeric keypad or if no name has
been entered, the machine displays
the fax number).
Type of job

008

SINGLE TRANSMIT
BOND
21-03-97

FILE NBR =

19:45

007

JOB CANCEL
DELETE?
FILE NBR =
1.YES
2.NO

Press the JOB CANCEL-key
Confirmation prompt

007

Confirm with START
The selected job is cancelled

START

Transmit documents

TOSHIBA TF 831/861

Polling
Reserve polling
The polling procedure is used for receiving
a document. The difference between
polling and “normal” reception is that the
call is established by the person wishing
to receive the document, and that the
call charges are incurred by the person
receiving the document.
More and more companies are using the
polling facility as “FAX on DEMAND”, for
instance for providing information such as
weather reports, current price lists, stock
exchange news, traffic jam predictions,
etc.
For the polling facility to be used, it must
be reserved beforehand.

533

General:

333335

Polling reserved

Connection established

53333333End of polling.

Reserve polling
Other fax partners can poll information
from your fax machine if you set up this
facility with this function.
Your document which you reserve for
polling is read that into the memory of the
machine so that the document tray is not
blocked.

There are two types of reservation
available:
• single reservation:
Your stored document is deleted as
soon as the document has been
polled.
• permanent reservation:
Your stored document is permanetly
available for polling.
Only one document can be
reserved for polling.

TF 831/861 TOSHIBA

Polling

Polling
Polling protection
Polling reserved in this manner is not
protected. I.e. every fax machine which
has a polling facility is able to poll documents from your machine. The polling
protection facility is activated in order to
prevent unauthorised polling (only possible
with single reservation).
Two options are available for polling protection:
1. NUMBER: With this option, you
specify the number of the fax machine which is permitted to poll documents from your machine. However,
it is essential that the code of the
polling fax machine is identical to the
number which you enter as polling
protection. It is sufficient if you enter
the telephone number without the
prefix, as the machine only checks
as many numbers as you have entered.
2. CODE: If you wish to reserve the
polling facility exclusively for
TOSHIBA fax machines, you can use
the four-digit TOSHIBA code as polling
protection. Documents can then only
be polled if this code is identical in
both fax machines.
Only one form of polling reservation is possible at any time.
Please refer to page 61 for
details of how to cancel polling
reservation.
*) In case of memory overflow, your
dealer is able to offer a memory upgrade.
The choice of resolution (see page 44)
also has an effect on memory
behaviour. The higher the resolution,
the higher is the strain placed on
memory volume.

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LOAD DOCUMENT

Reserve single polling
Standby mode

Load original
Remember:
Printed side face down

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ENTER TEL NUMBER

Document ready

Open the one-touch dial cover

SHIFT

POLLING

POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.

Press the Shift key and then the
corresponding function key
Make your selection
for polling modes

Select a menu item

Polling protection?
1. No polling protection
2. TOSHIBA code
3. Telephone number
4. TOSHIBA code + telephone number

SECURITY CODE/TEL?
1.NO
2.SECURITY CODE
3.TEL NO.

Select a menu item
(Example: 4 = Both)
Make your selection
for TOSHIBA code

POLLING RESERVE
SECURITY CODE=

nnnn

Enter the TOSHIBA code
Confirm with START
START
POLLING RESERVE
SECURITY TEL=(MAX20)

Make your selection
For the number (code) of the polling fax
machine

Enter the number
Confirm with START
START

Polling

The document will be stored in memory*)
and is ready for polling.

TOSHIBA TF 831/861

Polling
Reserve polling, permanent (general infobox)
With permanent polling, the document is
retained in the memory of the fax machine so that it can be constantly polled.
“FAX on DEMAND” can be configured in
this way. Items of information such as
weather report, current price lists, stock
market news, traffic jam forecasts, etc.
can thus be constantly maintained for
polling.

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*) In case of memory overflow, your
dealer is able to offer a memory
upgrade.
The choice of resolution (see page 44)
also has an effect on the memory
behaviour. The higher the resolution,
the greater the strain on the memory
volume.

Standby mode

Load original
Remember:
Printed side face down

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ENTER TEL NUMBER

Only one form of polling reservation is possible at any one time.
Please refer to page 61 for
details of how to cancel polling
reservation.

Reserve permanent polling
(Infobox)

Document ready

Open the one-touch dial cover

SHIFT

POLLING

POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.

Press the Shift key and then the
corresponding function key
Make your selection
for polling modes

Select a menu item
The document is read into the memory
and is kept available for various polling
attempts until it is cancelled *)

TF 831/861 TOSHIBA

Polling

Polling
Reserve polling, append
documents
When a document has already been
reserved for polling, you can append
additional documents or replace these
documents. This means that the operator
is able to make additions without
previously having to cancel the entire job.

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Add documents
Standby mode

Load original
Remember:
Printed side face down

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ENTER TEL NUMBER

Document ready

Open the one-touch dial cover

SHIFT

POLLING

Press the Shift key and then the
corresponding function key
POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.

Make your selection
for polling modes

Select a menu item

POLLING
1.POLLING
2.PUBLIC FAX M-BOX

Make your selection
for reservation type

Select a menu item
Documents can be added only if
an existing reserved document
is selected

ALREADY ASSIGNED
1.CANCEL
2.ADD
3.RETAIN

Make your selection
1. Replace the existing contents with
the new contents
2. Add the new contents to the existing
contents
3. Exit the menu without making any
changes

Select a menu item

Polling

TOSHIBA TF 831/861

Polling
Cancel polling reservation
If you have reserved a document for
polling, you can cancel the reservation as
follows:

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JOB CANCEL

Standby mode

Press the JOB CANCEL key

JOB CANCEL
1.RECEIVE
2.TRANSMIT
3.DOCUMENT

Make your selection
for cancel operation

Select a menu item

Make your selection
for selecting the required job

JOB CANCEL
[ENTER]:START
[G]:PREVIOUS SCREEN
[H]:NEXT SCREEN

after 5 seconds
The first available job is displayed.
Please refer to page 56 for details of the
job format

POLLING RESERVE
FILE NBR =

xxx

Select the job which you wish to
cancel.

Confirm with START

START
DELETE?
FILE NBR =
1.YES
2.NO

Confirmation prompt
xxx

Select a menu item

JOB CANCELLED

TF 831/861 TOSHIBA

The job is cancelled

Polling

Polling
Single polling

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If your fax partner has reserved a
document for polling, you can poll the
document using the procedure described
in the following.
If you would like to use the delayed polling
facility, you must first carry out the steps
described on page 89 before proceeding
as follows.

Standby mode

Enter the fax number of the fax
machine from which you wish to
poll

Confirm with START

START
LOAD DOCUMENT
IF POLLING
PRESS [START]

Confirm with START
START
Make your selection
for polling protection
1. with TOSHIBA code
2. without polling protection

POLLING
SECURITY CODE ?
1.YES
2.NO

Select a menu item
without protection (A) with TOSHIBA
code (B)
WITHOUT PROTECTION

WITH TOSHIBA CODE

Go to A

Go to B

WITHOUT
PROTECTION

The polling procedure is stored as a job
and carried out.

WITH
TOSHIBA CODE

POLLING
SECURITY CODE=

nnnn

Enter the TOSHIBA code

Confirm with START
The polling procedure is stored as a job
and carried out.

START

Polling

TOSHIBA TF 831/861

Polling
Multiple polling

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It is not only possible to poll documents
from a single fax machine; you are also
able to use your fax machine to poll
documents from several fax machines.
You are able to define up to 309 fax
partners using any combination of the
following:
• User-defined fax numbers
• Alphabet dialling memories
• One-touch dial keys
• Defined groups

Standby mode

Open the one-touch dial cover

SHIFT

POLLING

Press the Shift key and then the
corresponding function key
POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.

If you wish to use the delayed multiple
polling facility you must first carry out
the steps described on page 89 before
proceeding as described in the following.

Make your selection
for polling modes

Select a menu item

MULTI

Press the MULTI key

MULTI POLLING
ENTER TEL NUMBER,
SPEED DIAL KEY OR
ONE TOUCH KEY

Make your selection
for fax number (page 32),
Alphabet dialling (page 70),
One-touch dialling (page 75),
Telephone directory (page 39),
Group (page 78)

Confirm with START
(depending on selected action)

START
MULTI POLLING

Make your selection
for further group elements

ENTER MORE OR
PRESS [START]
- or -

Confirm with START
START
MULTI POLLING
SECURITY CODE ?
1.YES
2.NO

Make your selection
for polling protection
1. with TOSHIBA code
2. without polling protection

Select a menu item
without protection (A) with TOSHIBA code
(B)

TF 831/861 TOSHIBA

WITHOUT PROTECTION

WITH TOSHIBA CODE

Go to A

Go to B

Polling

Polling
A

WITHOUT
PROTECTION

Multiple polling is stored and carried out
as a job.

WITH
TOSHIBA CODE

MULTI POLLING
SECURITY CODE=

nnnn

Enter the TOSHIBA code

Confirm with START
START

Polling

Multiple polling is stored and carried out
as a job.

TOSHIBA TF 831/861

Polling
Cancel polling
The process of polling a document is also
a job. Proceed as follows if you wish to
cancel this polling job:

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Standby mode

Press the JOB CANCEL key

JOB CANCEL

Cancel menu is displayed

JOB CANCEL
1.RECEIVE
2.TRANSMIT
3.DOCUMENT

Select a menu item

JOB CANCEL
[ENTER]:START
[G]:PREVIOUS SCREEN
[H]:NEXT SCREEN

Make your selection
for selecting the required polling job

after 5 seconds
POLLING
12345678
21-03-97

FILE NBR =

The first available polling job is displayed.
19:33

018

Select the job which you wish to
cancel.

POLLING
998887766
21-03-97

FILE NBR =

19:45

017

JOB CANCEL
DELETE?
FILE NBR =
1.YES
2.NO

Press the JOB CANCEL key
017

Confirmation prompt

Confirm with START
START

TF 831/861 TOSHIBA

Selected polling job is cancelled

Polling

Polling
Program Continous
Polling
The polling procedure is automated with
the program continuous polling. During a
defined period, your fax machine calls one
or more stations in order to poll a document from the station. It is also possible
for several procedures to be carried out
during the day.

Standby mode

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Open the one-touch dial cover

SHIFT

POLLING

Press the Shift key and then the
corresponding function key

POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.

Make your selection
for polling modes

Select a menu item

PROG. CONT. POLL.
INTERVAL=(10-70)MIN
00

Make your selection
for the period after which the polling
attempt is to be repeated (enter data in
steps of 10 minutes)

Enter the periods
Confirm with START
START
PROG. CONT. POLL.
TIME PERIOD =
08:00 - 17:00

Make your selection for the period during
which program continuous polling is
active.
(Move the cursor using the O/P keys)

Enter the period
START
PROG. CONT. POLL.
[GH] FOR SETTING
SCHEDULE =
MON-FRI

Confirm with START
Make your selection for the period of the
week in which program continuous polling is active (from-to). Use the O/P
keys to move the from-to cursor. Use the
G/H keys to set the day.

Enter the period of the week
to

Confirm with START
START

Polling

TOSHIBA TF 831/861

Polling
Make your selection
for the numbers of fax partners to be
served with program continuous polling.

PROG. CONT. POLL.
ENTER TEL NUMBER
SPEED DIAL KEY OR
ONE TOUCH KEY

Enter...
• User-defined numbers (see page 32)
• Alphabet dialling numbers (see
page 70)
• Telephone directory function (see
page 39)
• One-touch dial keys (see page 75)

Confirm with START
START
Make your selection
for polling protection
1. with TOSHIBA code
2. without polling protection

MULTI POLLING
SECURITY CODE ?
1.YES
2.NO

Select a menu item

without protection (A) with TOSHIBA code
(B)
WITHOUT PROTECTION

WITH TOSHIBA CODE

Go to A

Go to B

WITHOUT
PROTECTION

Program continous polling is stored and
carried out as a job.

WITH
TOSHIBA CODE

MULTI POLLING
SECURITY CODE=

nnnn

Enter the TOSHIBA code

Confirm with START
START

TF 831/861 TOSHIBA

Program continous polling is stored and
carried out as a job.

Polling

Polling
Reverse direction

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With the reverse direction facility, the
machine automatically polls another
document after having transmitted a
document. For this to be effective, a
document must have also been reserved
for polling on the receiver side.

Standby mode

Load original
Remember:
Printed side face down

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ENTER TEL NUMBER

Document ready

Enter the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

The first 4 menu items are displayed

R
Select a menu item

TURNAROUND POLL
SECURITY CODE ?
1.YES
2.NO

Make your selection
for polling protection
1. with TOSHIBA code
2. without polling protection

Select a menu item
without protection (A) with TOSHIBA
code (B)

WITHOUT PROTECTION

WITH TOSHIBA CODE

Go to A

Go to B

WITHOUT
PROTECTION

COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

Make your selection
for fax number, alphabet dialling, onetouch dial or telephone directory

Confirm with START
START

Polling

The document is read into memory (see
page 32)
When contact is made with the fax
partner, the document is transmitted and
the document is subsequently polled.

TOSHIBA TF 831/861

Polling
B

WITH
TOSHIBA CODE

TURNAROUND POLL
SECURITY CODE=

nnnn

Enter the TOSHIBA codes

Confirm with START
START
COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

Make your selection
for fax number, alphabet dialling, onetouch dial or telephone directory.

Confirm with START
START

TF 831/861 TOSHIBA

The document is read into memory (see
page 32)
When contact is made with the fax
partner, the document is transmitted and
the other document is then polled.

Polling

Store numbers
Alphabet dial memory
The alphabet dial facility enables you to
enter a single “address” instead of the fax
number of your partner (which is frequently a long number). This “address”
can be any number between 1 and 999.
The real fax number is stored under this
“address”. With frequently used fax numbers, the alphabet dial facility enables you
to save time.
A further component of the alphabet dial
memory is the alternative fax number
(second number). It is dialled if no fax
connection is established under the normal fax number. It is not essential for the
second fax number to be entered.
240 alphabet dial memories are available
and the name as well as the number of
your partner can be stored in this memory.
You can use up to 20 characters of your
choice in this memory. (see page 11 enter
the user name). It is also not absolutely
necessary for this data to be entered.
In addition to numbers and names, it is
also possible for additional options to be
assigned to an alphabet dial memory
position (see next page, Alphabet dial
options).

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Example: Alphabet dial 421:

Standby mode

Open the one-touch dial cover

SHIFT

TEL LIST ENTRY

Press the Shift key and then the
corresponding function key

DIAL ENTRY
1.ABB. NUMBERS
2.GROUP NUMBERS
3.ONE TOUCH KEYS

The menu items are displayed.

ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

Make your selection
Enter alphabet dial number(1-999)

Select a menu item

Enter the alphabet dial number
Example: 7
Use the O key to correct data input

Please note that you must press
the “*” button before the actual
fax number if your fax machine
is connected to a PABX.
If you attempt to store an identical fax number in the alphabet
dial memory, the machine displays an error message. This prevents
identical fax numbers from being stored.

Enter alphabet dial number

Confirm with START

START
ABB. NBR=

007

Make your selection
for first fax number

TEL NUMBER=(MAX128)
1234567890

Enter the fax number
999
998

Please note that you must press
the “*” button before the actual
fax number if your fax machine
is connected to a PABX.
Use the O key to correct input

Fax number (128)
1234567890

•
•
•

2. Fax number (128)

422
421
420

Confirm with START

0987654321
Name (20)
BLUME

•
•
•

Options

5
4
3
2
1

3.
4.
5.
6.
7.

TX REPORT
LINE MONITOR
LOW SPEED TX
SUB ADRESS
TEL LINE SELECT

Alphabet
dial memory

START
ABB. NBR=

007

Make your selection
for alternative fax number

2nd TEL NBR=(MAX128)
n

Enter the alternative fax number
-and / orskip with START

/
START

Store numbers

TOSHIBA TF 831/861

Store numbers
ABB. NBR=

007

Make your selection
for name

ID NAME =(MAX20)

Enter the name
(see scheme page 11)

-and / orskip with START
ABB. NBR=

007

ID NAME =(MAX20)
Toshiba

Confirm with START
START
COMM. OPTION?
1.YES
2.NO

Make your selection
for options
YES: See alphabet dial options page 72
NO: See below

Select a menu item

ABB. NBR=
007
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP

Assign the alphabet dial number to the
one-touch dial key (see page 75)

For further procedure, see under “onetouch dial keys”
-or-

Confirm with START

START
ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

STOP

TF 831/861 TOSHIBA

Make your selection
further alphabet dial numbers

-orPress STOP, return to standby
mode

Store numbers

Store numbers
Alphabet dial options
Apart from numbers and names, it is also
possible for additional options to be assigned to an alphabet dial memory position:

COMM. OPTION?
1.YES
2.NO

Procedure up to this menu item:
See page 70
Make your selection
for options

Select a menu item

Delayed Comm
The fax partner is linked to a specific
transmission time with this option, e.g. for
fax partners in other time zones; this
ensures that the documents always arrive
during business hours.

Journal
This setting influences the way in which
the journal is printed. You can enable or
disable this facility with respect to a
specific fax partner.

FAX OPTIONS
1.COMPLETE
2.DELAYED COMM.
3.TX REPORT

Display the first options.
Further options are to be found
under the display and can be
selected using the N key. The
menu items can of course also
be selected directly by entering the specific number.

Listening-in
If the listening-in option is activated for a
fax transmission, the call establishment
attempt is played back via the built-in
speaker. This provides the operator with
an additional acoustic check of the call
establishment procedure. This is useful
whenever a connection is not established.
The cause is frequently an incorrect
number or a fax machine which is not
ready to receive.

Low Speed TX
When transmitting documents overseas or
when the error ratio increases, you should
reduce the transmission speed in order to
avoid errors. This is because the process
of sending fax documents is like travelling
in traffic: Your speed has to be adjusted to
suit the particular circumstances!
Please note that more time is required to
transmit the document when lower transmission speeds are used.

Sub Address
This operating mode is used for faxing
documents in PC networks. It is essential
to enter the fax number (the number of
the fax card in the network) as well as the
sub address of the user in the network so
that the message can be forwarded within
the network.

Tel Line Select (optional)
This option can be used for selecting the
outside line (line 1, line 2) via which the
document is to be transmitted to the
specific fax partner.

Store numbers

TOSHIBA TF 831/861

Store numbers
Modify ABB numbers
If you wish to modify the contents of an
alphabet dial number, all you have to do
is simply enter the corresponding alphabet
dial number (see under “Alphabet dial
number”). If this number has already been
used, a further selection option is displayed.
All stored data can be overwritten or
skipped with the START key.
(Example: ABB, NBR. 7, name TOSHIBA):
Error message appears if you try
to store the same fax number
again in the alphabet dial
memory. This is to avoid storing equal
numers.

ABB. NUMBER ENTRY
ALREADY ASSIGNED
ABB. NBR=
007
Toshiba

after 2 seconds
ABB. NUMBER ENTRY
1.CANCEL
2.MODIFY
3.RETAIN

Procedure as described under
“Enter alphabet dial number”: See
page 70
Display message for existing alphabet dial
number
Menu displayed when alphabet dial
number already exists

Select a menu item
ABB. NBR=

007

TEL NUMBER=(MAX128)
1234567890

Option for editing the first fax number
-and/or-

Confirm with START
START
ABB. NBR=

007

2nd TEL NBR=(MAX128)
987654321

Option for editing the second fax number

-and/or-

Confirm with START
START
ABB. NBR=

007

ID NAME =(MAX20)
Toshiba

Option for editing the name

-and/or-

Confirm with START
START
COMM. OPTION?
1.YES
2.NO

Option for editing
Options
YES: See alphabet dial options
NO: See below

Select a menu item
ABB. NBR=
007
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP

Assign the alphabet dial number to the
one-touch dial key (see page 75)

Confirm with START
START
ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

STOP

TF 831/861 TOSHIBA

Make your selection
for further alphabet dial numbers
-or-

Press STOP, return to standby
mode
Store numbers

Store numbers
Delete ABB numbers
If you want to delete ABB numbers just
enter them.
If it is already assigned, you can select
how to proceed (Example:ABB, NBR. 7,
name TOSHIBA):

ABB. NUMBER ENTRY
ALREADY ASSIGNED
ABB. NBR=
007
Toshiba

after 2 seconds
ABB. NUMBER ENTRY
1.CANCEL
2.MODIFY
3.RETAIN

Please refer to page 70 for the
procedures as described under
“Enter alphabet dial number”
Display message for existing alphabet dial
number

Menu displayed with existing alphabet
dial number

Select a menu item

ABB. NUMBER ENTRY
ABB. NBR=
007
CANCELLED

after 2 seconds
ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

STOP

Store numbers

Make your selection
for further alphabet dial numbers

-or-

Press STOP, return to standby
mode

TOSHIBA TF 831/861

Store numbers
One-touch dial keys
The one-touch dialling facility is a very
easy method of dialling your partner. You
can store fax numbers on 69 keys. You
need only press one key in order to dial
your partner.

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Save fax number directly on onetouch dial key
Standby mode

Open the one-touch dial cover

Two options are available.
1. Direct configuration of one-touch dial
keys
Apart from numbers and names,
it is also possible for additional
options to be assigned to a onetouch dial key (see page 73 Alphabet dial
options).
If the operator attempts to save
an identical fax number under a
one-touch dial key, the system
displays an error message. This prevents
identical fax numbers from being saved.
Criteria which can be assigned to a onetouch dial key:
Fax number (128)
ONE
TOUCH xx

1234567890

SHIFT

TEL LIST ENTRY

DIAL ENTRY
1.ABB. NUMBERS
2.GROUP NUMBERS
3.ONE TOUCH KEYS

ENTER ONE TOUCH KEY
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
01 . . . 69

Press the Shift key and then the
corresponding function key
The menu items are displayed.

Select a menu item
Make your selection
press required one-touch dial key:
closed one-touch dial cover
One-touch dial key 1 - 35
open one-touch dial cover:
One-touch dial key 36 - 69

Press the one-touch dial key

2. Fax number (128)

Example: 40

0987654321
Name (20)
BLUME
Options
3.
4.
5.
6.
7.

User-defined assignation of alphabet dial
memories to one-touch dial keys:

•
•
•

33335 ONE TOUCH 1
33
3335 ONE TOUCH 8
335
3
3
ONE TOUCH 3
333
335
ONE TOUCH 24

5
•
•
4
•
3 333
335
2
ONE TOUCH 40
1

Make your selection
for first fax number

TEL NUMBER=(MAX128)
n

TX REPORT
LINE MONITOR
LOW SPEED TX
SUB ADRESS
TEL LINE SELECT

2. Assign alphabet dial number to a onetouch dial key
When the fax number has been stored in
an alphabet dial memory, it can be
additionally assigned to a one-touch dial
key. This assignation is not subject to any
restrictions, i.e. any one-touch dial key
can be used (see page 71).

999
998
421
338
240

ONE TOUCH=

Fax number input

ONE TOUCH=

Please note that you must press
the ”*” button before the actual
fax number if your fax machine
is connected to a PABX.
Use the ”O” key to make any corrections.

TEL NUMBER=(MAX128)
1234567890

Confirm with START
START
ONE TOUCH=

Make your selection
for alternative fax number

2nd TEL NBR=(MAX128)
n

Enter the alternative fax number
-and / orskip with START

/
START

Alphabet dial memory

TF 831/861 TOSHIBA

Store numbers

Store numbers
ONE TOUCH=

Make your selection
for name

ID NAME =(MAX20)

Enter the name
(refer to page 11 for diagram)
-and / orskip with START
ONE TOUCH=

ID NAME =(MAX20)
BROWN

Confirm with START
START
COMM. OPTION?
1.YES
2.NO

Make your selection
for options
YES: see alphabet dial options page 72
NO: see below

Select a menu item
ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

STOP

Store numbers

Make your selection
for further one-touch dial keys

-orPress STOP, return to standby
mode

TOSHIBA TF 831/861

Store numbers
Cancel one-touch dial
keys
If you wish you cancel the contents of a
one-touch dial key, simply enter the corresponding one-touch dial key in the menu
(see under one-touch dial keys). If this
one-touch dial key is already being used,
a further selection option is displayed
(example: one-touch dial key 1, name
TOSHIBA):

ONE TOUCH=
01
ALREADY ASSIGNED
ONE TOUCH=
01
Toshiba

after 2 seconds
ONE TOUCH KEY ENTRY
1.CANCEL
2.RETAIN

Refer to page 75 for procedure as
described under “One-touch dial
keys”
Display message for existing one-touch
dial key

Menu displayed if one-touch dial key
already exists

Select a menu item

ONE TOUCH KEY ENTRY
ONE TOUCH=
01
CANCELLED

Programming of one-touch dial key is
cancelled

after 2 seconds
ENTER ONE TOUCH KEY
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

Make your selection
for further one-touch dial keys
-or-

Press STOP, return to standby
mode
STOP

TF 831/861 TOSHIBA

Store numbers

Store numbers
Define groups
If you have a fixed number of partner to
whom you frequently send broadcast
transmissions, the stored broadcast facility
is just what you need.
You are permitted to define 50 different
groups, whereby each group can be
assigned a group number from 1 - 1999
and a name consisting of max. 20 characters.
Each group can contain max. 309 fax
partners, and these must be stored either
in the alphabet dial memory or under the
one-touch dial keys.

15-03-97 SAT 19:56
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Standby mode

Open the one-touch dial cover

SHIFT

TEL LIST ENTRY

DIAL ENTRY
1.ABB. NUMBERS
2.GROUP NUMBERS
3.ONE TOUCH KEYS

ONE TOUCH KEY

Press the Shift key and then the
corresponding function key
The menu items are displayed.

Select a menu item

OT XX

3
3
3
3
3
3
5

999
421
338
333
240
235
•
•
•
4
3
2
1

Define groups

GROUP XX

ENTER GROUP NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

Make your selection
Group number (1 - 1999)

Enter group number
Example: 444
Alphabet dial
memory

Confirm with START
START
GROUP NBR=

0444

Make your selection
for group name

GROUP NAME =(MAX20)
n

Enter group name
(see page 11 for diagram)

GROUP NBR=

0444

GROUP NAME =(MAX20)
SUPERGROUP

Confirm with START
START
GROUP NBR=

0444

ENTER ABB. NBR OR
[ENTER] TO COMPLETE

Store numbers

Make your selection
for group partner
Alphabet dial number -orone-touch dial key

TOSHIBA TF 831/861

Store numbers
Confirm with START
START
GROUP NBR=

0444

ENTER ABB. NBR OR
[ENTER] TO COMPLETE

Make your selection
for further group partner
-or-

Confirm with START
START
GROUP NBR= 0444
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP

Make your selection
for one-touch dial key to which the group
is assigned.
-or-

Confirm with START
START
ENTER GROUP NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

Make your selection
for further groups
-or-

Press STOP, return to standby
mode
STOP

TF 831/861 TOSHIBA

Store numbers

Store numbers
Edit groups
If you wish to edit the contents of a
group, simply enter the corresponding
group number (see under “Define
groups”). If this group number already
exists, a further selection option is displayed. All stored data can be overwritten
or skipped using the START key.
(Example: group number: 444, name:
Supergroup)

GROUP NBR ENTRY
ALREADY ASSIGNED
GROUP NBR= 0444
SUPERGROUP

Refer to page 78 for procedure as
described under “Define groups”
Display message for existing group
number

after 2 seconds
GROUP NBR ENTRY
1.CANCEL
2.MODIFY
3.RETAIN

Menu displayed if group number already
exists

Select a menu item
GROUP NBR=

0444

GROUP NAME =(MAX20)
SUPERGROUP

Make your selection
for new group name
-or-

Confirm with START

START
GROUP NBR=

0444

ENTER ABB. NBR OR
[ENTER] TO COMPLETE

Make your selection
for group partner
If the operator enters existing group
partners, they can be cancelled (see
following example)

Enter an alphabet dial number
ABB. NBR=
CANCEL ?
1.CANCEL
2.RETAIN

007

Make your selection
Cancel the selected group partner
1: YES
2: NO

Select a menu item
GROUP NBR=

0444

ENTER ABB. NBR OR
[ENTER] TO COMPLETE

Make your selection
for further group partners
-and/or-

Confirm with START
START
GROUP NBR= 0444
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP

Make your selection
for one-touch dial key to which the group
is assigned.
-or-

Confirm with START

START
ENTER GROUP NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

STOP

Store numbers

Make your selection
for further groups
-or-

Press STOP, return to standby
mode
TOSHIBA TF 831/861

Store numbers
Cancel groups
If you wish to cancel a group, simply
enter the corresponding group number
(see under “Define groups”). If this group
number already exists, a further selection
option is displayed.
(Example: group number: 444, name:
Supergroup)

GROUP NBR ENTRY
ALREADY ASSIGNED
GROUP NBR= 0444
SUPERGROUP

Refer to page 78 for procedure as
described under “Define groups”
Display message for existing group
number

after 2 seconds
GROUP NBR ENTRY
1.CANCEL
2.MODIFY
3.RETAIN

Menu displayed if group number already
exists

Select a menu item

Group is cancelled

GROUP NBR=

0444

CANCELLED

after 2 seconds
ENTER GROUP NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

Make your selection
for further groups
-or-

Press STOP, return to standby
mode
STOP

TF 831/861 TOSHIBA

Store numbers

Report prints
Program selection list

15-03-97 SAT 19:56
TRANSMIT AVAILABLE
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The program selection list provides you
with a complete overview of the menu
system for your fax machine. It is the only
list which can be selected via the main
menu item.

Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

The first 4 menu items are displayed.

Select a menu item

The report is printed.

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PRINTING LIST

Transmission reports

ALWAYS

The transmission report is always printed after every transmission.

The transmission reports provide you with
extensive and individual information concerning the various transmission jobs of
your fax machine. You can use a special
menu to adjust the appearance of these
reports to meet your specific requirements.

ON ERROR

The transmission report is printed out only if a transmission error occurs.

OFF

The transmission report is never printed out.

PRINT
The first page of the document can be printed in reduced form on the
DOCUMENT? transmission report. This means that the transmission report can easily be
allocated to the document.

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Standby mode

Start the menu

1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

The first 4 menu items are displayed.

Select a menu item

SET TX REPORT
1.ALWAYS
2.ON ERROR

The options of the first transmission
report can be selected.

Select a menu item
Further transmission reports follow automatically for setting.

Report prints

TOSHIBA TF 831/861

Report prints
The various transmission reports
and related options:

Transmission report:

TX REPORT

Transmission report printed out after every transmission in the
“direct transmission mode”. Setting:
• Always printed out
• Printed out only if transmission is errored

SET MEMORY-TX
REPORT

Printed out after every memory transmission.
Setting:
• Always printed out
• Printed only if transmission is errored
• Printed with/without image of document

SET MULTI-ADD
REPORT

Printed out after entire broadcast has been completed. Setting:
• Always printed out
• Printed only if transmission is errored
• Printed with/without image of document

SET MULTI POLL
REPORT

Printed out after entire multiple polling has been completed.
Setting:
• Always printed out
• Printed only if transmission is errored
• Never printed out

MEMORY TRANSMISSION REPORT
TIME
TEL NUMBER 1
TEL NUMBER 2
NAME
FILE NUMBER
DATE
TODOCUMENT PAGES
START TIME
END TIME
SENT PAGES
STATUS
FILE NUMBER

:
:
:
:
:
:
:
:
:

:
:
:
:

03.03.97
14:23
+44-1234567890
+44-9876543210
TOSHIBA MARKETING TF861

042
03-03 14:23
541
01
03-03 14:23
03-03 14:30
01
OK
042
*** SUCCESSFUL TX NOTICE ***

Memory TX report:

Explanation:
NBR:
Lists the communications in the order
they occurred

PGS:
Gives the number of pages per transmission or
reception.

FILE NBR.:
Job-Nunber in the stack

DEPT-NBR:
Assigning a department

DATE:
Date

TO/FROM;
Gives ID or telephone number of the receiver or
sender

TIME:
Time of transmission
DURATION:
Gives the length of each communication
in minutes and seconds.

Account:
Assigning a account
MODE:
Indicates the type of communication:

HS High Speed Transmission, only
between TOSHIBA machines
G3 Communication in stranged groups
operational mode.
EC Error correction mode
EX Error correction with TOSHIBA fax
P Documents were sent/received by
polling
M Indicates a memory communication
I Infobox
F Faxbox

STATUS: (of communication)
OK means successful
NG stands for communication error
see: error codes page 111.

TF 831/861 TOSHIBA

Report prints

Report prints
Standby mode

15-03-97 SAT 19:56
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LOAD DOCUMENT

You can also subsequently
request the transmission report
for the previous 40
transmissions:

Open the one-touch dial cover

SHIFT

PREV. TX REP.

Press the Shift key and then the
corresponding function key

Make your selection
for selecting the required entry

PREVIEW TX REPORT
[COPY]:PRINT REPORT
[G]:PREVIOUS SCREEN
[H]:NEXT SCREEN

after 5 seconds
The most recent available entry is displayed.

FILE NBR =
091
+44-2131-123456
21-03
19:33
OK 01

Select the entry which you wish
to print.
FILE NBR =
088
+44-2131-123456
21-03
04:25
OK 01
COPY

Press the COPY/JOURNAL key
The required transmission report is
printed out

JOURNAL

Multi transmission report:

MULTI TRANSMISSION REPORT

After the successful multi-adress
transmission your fax will print a list of all
fax partys.

TIME
TEL NUMBER 1
TEL NUMBER 2
NAME

FILE NUMBER :

003

DATE:
DOCUMENT PAGES:
START TIME:
END TIME:

03-03
01
03-03
03-03

SUCCESFUL
ONE TOUCH NUMBER
01
GROUP 0001
UNSUCCESFUL
ONE TOUCH NUMBER
01
GROUP 0001

Report prints

ALLE

:
:
:
:

03.03.97
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+44-1234567890
+44-9876543210
TOSHIBA MARKETING TF861

13:12
13:32
13:59

ABB.

001 002 003 004
PAGES SENT

ALLE

ABB.

005 15

TOSHIBA TF 831/861

Report prints
Transmission and
reception journal

Standby mode

15-03-97 SAT 19:56
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Your fax machine will record messages
which you transmit or receive in the form
of transmission and reception journals.
These lists are printed out automatically
after every 40 transmissions. You can also
manually request the journal at any time.
You should file this list as a record of the
document jobs; if your fax machine has to
be serviced, this list can provide valuable
assistance for to cure the problem.

Start the menu
The first 4 menu items are displayed.

1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

Select a menu item

Use the following steps to influence the
way in which the journal is printed out in
accordance with your requirements:

/
The journal options are displayed
1: Printed out only if the JOURNAL key*
is pressed
2: Printed out automatically every 40
jobs

JOURNAL
1.MANUAL
2.AUTO

Select a menu item

*) For “manual” output

MANUAL OUTPUT
1.TX & RX JOURNAL
2.TX JOURNAL
3.RX JOURNAL

Output options are displayed
1: Output of transmission and reception
journal
2: Output of transmission journal
3: Output of reception journal

Select a menu item

TRANSMISSION JOURNAL
TIME
TEL NUMBER 1
TEL NUMBER 2
NAME
SCAN COUNT
PRINT COUNT
DRUM COUNT
TONER COUNT

:
:
:
:
:
:
:
:

03.03.97
14:23
+44-1234567890
+44-9876543210
TOSHIBA MARKETING TF861
150 (00000096)
191 (000000BF)
1480 (000005C8)
1 (00000001)

NBR FILE NBR DATE TIME DURATION PGS TO
02 252

09.12 14:21 01/48

DEPT NBR ACCOUNT MODE STATUS

MAX MEIER

EC 310 NG D1

RECEPTION JOURNAL
TIME
TEL NUMBER 1
TEL NUMBER 2
NAME
SCAN COUNT
PRINT COUNT
DRUM COUNT
TONER COUNT

:
:
:
:
:
:
:
:

03.03.97
14:23
+44-1234567890
+44-9876543210
TOSHIBA MARKETING TF861
150
(00000096)
191
(000000BF)
1480
(000005C8)
1
(00000001)

NBR FILE NBR DATE TIME DURATION PGS FROM
02 252

TF 831/861 TOSHIBA

09.12 14:21 01/48 01

DEPT NBR ACCOUNT MODE STATUS

MAX MEIER

EC 310 NG D1

Report prints

Report prints
Reservation list

Standby mode

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This list illustrates the status of stack
memory (see page 33). It contains all jobs
which have not yet been completed.

Open the one-touch dial cover

SHIFT

RESERVATION LIST

Press the Shift key and then the
corresponding function key
The reserve list is printed out

RESERVATION LIST
TIME
TEL NUMBER 1
TEL NUMBER 2
NAME
TX/RX

This list provides information concerning
all settings of the fax machine. They
correspond with the settings which you
have made. Keep this list for any service
work which may be necessary.

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TOSHIBA MARKETING TF861

FILE NBR FUNCTION
003

The function list

:
:
:
:

MULTI TX

PGS MAIL DATE

TIME

03-03 13:32 OT NBR01

POLL/FAX MAILBOX

FILE NBR FUNCTION

PGS

DATE

TIME

RECOVERY TX

FILE NBR FUNCTION

PGS MAIL DATE

TIME

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Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

The first 4 menu items are displayed.

Select a menu item

The function list is printed out

Report prints

TOSHIBA TF 831/861

Report prints
FUNCTION LIST
TIME
TEL NUMBER 1
TEL NUMBER 2
NAME

The dial number lists
The dial number lists are made up of the
following lists:
• Alphabet dial numbers
• Group numbers
• One-touch dial numbers
• Relay numbers
Select a specific list or all lists in order to
obtain an overview of the stored numbers.

AUTO RECEIVE MODE
RING DELAY

: AUTO
: 1

SYSTEMPASSWORD
DIAL TYPE (LINE1)
EXCHANGE TYPE
ACCESS TYPE
ACCESS DIGIT
RINGER VOLUME
POWER SAVER
START TIME
END TIME
ACCOUNT CODE
COVER SHEET

:
:
:
:
:
:
:
:
:
:

MF
PABX
DIGIT
0
4
OFF
00:00
00:00
OFF
OFF

SCANNER & PRINTER
DOCUMENT LENGHT
RX REDUCTION
DISCARD
COPY REDUCTION

:
:
:
:

1 m
ON
ON
OFF

HOME POSITION
RESOLUTION
CONTRAST
MEMORY TX
SECURITIY TX

:
:
:
:

STD
NORMAL
ON
OFF

COMMUNICATION
PRIVILEGED RX
ECM
MEMORY RX
TTI
RTI
U-FINE RECEPTION
REDIAL MODE INTERVAL
REDIAL MODE COUNTER

:
:
:
:
:
:
:
:

OFF
ON
ON
INSIDE
OFF
ON
1 MIN
1

: 03.03.97
14:23
: +44-1234567890
: +44-9876543210
: TOSHIBA MARKETING TF861
MEMORY FUNCTION
COLLATED PRINT
RX MULTI COPY
RECOVERY TX
RX MEMORY LOCK

:
:
:
:

MEMORY OPTION

: 0MB

JOURNAL
MANUAL
AUTO
ERROR CODE
COMMUNICATION REPORT
DOCUMENT TX
MEMORY TX
MULTI TX
MULTI POLL
RECEPTION LIST
LOCAL MAILBOX
REMOTE MAILBOX
TOTAL PAGE
SCAN
PRINT
JAM COUNTER
DOCUMENT
PAPER
JAM CODE 01
JAM CODE 04
JAM CODE 11
JAM CODE 12
JAM CODE 13
JAM CODE 14
JAM CODE 21
JAM CODE 22
JAM CODE 23
JAM CODE 24
JAM CODE 25

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OFF
1
OFF
OFF

: TX&RX
: ON
: ON
: ALWAYS
: ALWAYS
(IMAGE)
: ALWAYS
(IMAGE)
: ALWAYS
: OFF
: OFF

: 609
: 886
:0
:0
:0
:0
:0
:0
:0
:0
:0
:0
:0
:0
:0

Standby mode

Open the one-touch dial cover

SHIFT

TEL LIST PRINT

TELEPHONE NBRS LIST
1.ALL OF LISTS
2.ABB. NUMBERS
3.GROUP NUMBERS

Press the Shift key and then the
corresponding function key
Selection menu for various numbers
1. All lists
2. Alphabet dial numbers
3. Group numbers
4. One-touch dial numbers

Select a menu item
The required list(s) are printed out

TF 831/861 TOSHIBA

Report prints

Report prints
ONE TOUCH NUMBER INFORMATION
TIME
TEL NUMBER1
TEL NUMBER2
NAME

:
:
:
:

03.03.97
14:23
+44-1234567890
+44-9876543210
TOSHIBA MARKETING TF861

OT NBR. NAME/FUNCTION ABB./GROUP/TEL NUMBER TIME MON. BPS REPORT LINE STAMP
01
29

GROUP.NBR.
ABB. NBR

0001
002

GROUP NUMBER INFORMATION
TIME
TEL NUMBER1
TEL NUMBER2
NAME

:
:
:
:

03.03.97
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+44-1234567890
+44-9876543210
TOSHIBA MARKETING TF861

GROUP NUMBER NAME

OT/ABB. NUMBER

001

ABB. 001 002 003 004

ALL

ABBREVIATED TEL NUMBER LIST
TIME
TEL NUMBER1
TEL NUMBER2
NAME
ABB.NBR.
001
002

NAME

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TOSHIBA MARKETING TF861

TEL NUMBER

FIRST
601

Department list

:
:
:
:

TIME MON. BPS REPORT

11
12

Standby mode

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This list is useful for controlling costs per
department. If a mastercode is stored and
entered, a five-digit departement code
will appear additionally.

LINE STAMP

Start the menu
The first 4 menu items are displayed.

1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

Select a menu item

The function list is printed out
An error message is displayed if
no departments are defined.
DEPARTMENT CODE LIST

Mains failure report

TIME
TEL NUMBER 1
TEL NUMBER 2
NAME

:
:
:
:

DEPT NBR

NAME

TX PGS

D01
D02

MASTER 12345

DEPT CODE

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+44-9876543210
TOSHIBA MARKETING TF861

RX PGS
0

COPY PGS
0

the internal backup battery and the size of
image memory, memory loss may occur as early
as approx. 30 minutes after the power failure.

This list is printed out in the event of
memory loss caused by a lengthy power
failure. Depending on the charge status of

Report prints

TOSHIBA TF 831/861

Advanced settings
Delayed fax job
You can define a specific start time for
your fax jobs in order to compensate for
any differences in time zones or in order
to take advantage of low-rate charges.
Again, it is particularly advantageous that
your document or documents are not read
into memory, as the document feed is not
blocked.
The subsequent time defined for the
action is also not limited to one specific
day. You can program the fax job up to 30
days in advance.

•
•
•
•

The setting of the start time
relates to the following fax jobs:
Single transmission
Broadcast transmission
Single polling
Multiple polling

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Standby mode

Load original
Remember:
Printed side face down
Document ready

Open the one-touch dial cover

SHIFT

DELAYED COMM

DELAYED COMM.
TIME =HH:MM DD

Press the Shift key and then the
corresponding function key

Make your selection
for start time (HH:MM) and day (DD)

nn:nnnn

Enter the start time
Example: 22:33 hours on the 18th

DELAYED COMM.
TIME =HH:MM DD
23 : 33 18

COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER

TF 831/861 TOSHIBA

If the delayed fax job is to be
carried out on the same day, do
not enter any information under
“DD”.

The following fax job is linked to the start
time which has just been set.
Any fax job...
• Single transmission
• Broadcast transmission
• Single polling
• Multiple polling

Advanced settings

Advanced settings
Set transmission header
position
The transmission header contains the
code, the name, time of transmission and
the current page number. Normally it
appears in the top 5 mm of the incoming
copy. If this area contains important
information this information is overwritten
by the transmission header. In order to
prevent this from happening, you are able
to displace the transmission header.
Accordingly, the transmission header is
first printed before the copy is printed.
The effect is that the length of the
incoming copy is extended by approx. 5
mm.

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Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

TTI
1.INSIDE
2.OUTSIDE

The first 4 menu items are displayed.

Select a menu item

Make your selection
for transmission header possion

Select a menu item

STOP

Advanced settings

Press STOP, return to standby
mode

TOSHIBA TF 831/861

Advanced settings
Reception trailer (RTI)

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You can activate the reception trailer
facility to ensure that reception of a
document is precisely documented. The
RTI is printed at the bottom of the
incoming copy, and contains the current
reception data such as time and date of
reception as well as the IDs of the
transmitter and receiver.

Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

RTI
1.ON

The first 4 menu items are displayed.

Select a menu item
Make your selection
for reception trailer

2.OFF

Select a menu item

Press STOP, return to standby
mode

STOP
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Permanent monitoring
If the operator listens into a fax transmission, the call establishment attempt is
played back via the built-in speaker. This
provides you with an additional acoustic
check of the call establishment procedure. This is a valuable asset whenever a
call is not established. The reason is
frequently a wrong number or a fax machine which is not ready to receive.

Standby mode

Start the menu

TF831

1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

In this setting, all transmission
procedures are played back via
the speaker.

The first 4 menu items are displayed.

Select a menu item

TF861

LINE MONITOR
1.ON
2.OFF

Make your selection
for permanent monitoring
1: ON
2: OFF

Select a menu item

STOP

TF 831/861 TOSHIBA

Press STOP, return to standby
mode
Advanced settings

Advanced settings
Call redial

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If the machine is not able to transmit a
fax job, the job is retained in memory and
the machine attempts to send the fax job
again at a later date.

Standby mode

Start the menu

You can set two criteria for this call redial
facility:
• Period between the call redial attempts
• Number of redial attempts

1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

The first 4 menu items are displayed.

Select a menu item
(for TF 831 menu item 06)

Make your selection

REDIAL MODE
1.INTERVAL
2.COUNTER

Select a menu item
1: see part A
2: see part B

INTERVAL

COUNTER

Go to A

Go to B

Period between call redial attempts

INTERVAL

Make your selection
call redial interval
(default setting: 1 minute)

REDIAL MODE
INTERVAL= (01-15 MIN)

Enter the required figure
Confirm with START
START

STOP

Press STOP, return to standby
mode
Number of call redial attempts

COUNTER

Make your selection
Number of call redial attempts
(default setting: 3 times)

REDIAL MODE
COUNTER =(00-14)

Enter the required figure
confirm with START
START

Advanced settings

STOP

Press STOP, return to standby
mode
TOSHIBA TF 831/861

Advanced settings
Set ringer volume
An incoming call sets off the ringer via the
speaker. You can adjust the volume of this
signal.

Standby mode

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Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

The first 4 menu items are displayed.

Select a menu item

Make your selection
for ringer volume

SET VOLUME
VOLUME =(1-7)

Enter the required figure

confirm with START
START

Press STOP, return to standby
mode
STOP

TF 831/861 TOSHIBA

Advanced settings

Advanced settings
Power saver
(stand by)
The printer unit of your fax machine
requires a heat source of approx. 170° C
in order to be able to print out documents
immediately. This heat source is heated at
specific intervals in order to maintain the
temperature at the required level. This
consumes electricity, and the fan also has
to run constantly. If you wish to save
electric current or prevent the fan noise,
you are able to deactivate the permanent
heating facility. The heater in such cases
would only be activated if a fax document
is received or printed out. There is a delay
of around 1 minute before documents
can be printed out.

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Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

SET POWER SAVER
1.ON
2.OFF

The first 4 menu items are displayed.

Select a menu item

Make your selection
for power saver
1: Power saver on
2: Power saver off

Select a menu item

SET POWER SAVER
TIME PERIOD =
00:00 - 00:00

Make your selection
period for power saver time
Enter 00:00-00:00 to permanently activate the power saver
facility (24 hours)

Enter the period

confirm with START

START

Press STOP, return to standby
mode
STOP

Advanced settings

TOSHIBA TF 831/861

Advanced settings
Cost centre management
You can allocate any four-digit number to
your fax transmissions. This number under
the corresponding item in the transmission
journal identifies the appropriate job. In
this way, special transmission jobs can be
linked to specific cost centres.
If this function has been activated, your
are able to enter the cost centre number
before every transmission.
Press the START key to skip entry of the
cost centre number.

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Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

ACCOUNT CODE
1.ON
2.OFF

The first 4 menu items are displayed.

Select a menu item

Make your selection
for ACCOUNT CODE
1: Activate cost centre management
2: Deactivate mode

Select a menu item

Press STOP, return to standby
mode
STOP

TF 831/861 TOSHIBA

Advanced settings

Advanced settings
Department code
In order to prevent your fax machine from
being used by unauthorised persons, you
can lock it using a 5-digit code. 50 such
codes are possible, and a separate journal
is assigned to each of these codes. It is
conceivable that this code can be used
for setting up a cost centre management
system. The fax machine can now only be
enabled by entering the relevant department code. The five-digit code is entered
and confirmed with the START key.
If a fax is transmitted after being
released by the department
code, the name of the
corresponding department is displayed in
the transmission header of the fax
partner.
The code for department
number 01 is the master code.
This code must be entered for
creating further department codes or
cancelling existing department codes.
If the fax machine has been
enabled by a department code
and if no further action takes
place, the code must be entered again
after a further approx. 1.5 minutes.

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Standby mode

Start the menu
The first 4 menu items are displayed.

1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

Select a menu item

Make your selection
for the department code
1: Enter department code
2: Clear and cancel department codes

DEPT CODE ENTRY
1.YES
2.NO

Select a menu item

Make your selection
for the department name (this name
appears in the transmission header of the
fax partner)
(see page 11 for diagram)

MASTER CODE ENTRY
DEPT NBR=
01
DEPT NAME=(MAX20)

Enter the department name

MASTER CODE ENTRY
DEPT NBR=
01
DEPT NAME=(MAX20)
Ghostbusters

confirm with START
START
Make your selection
for department code
(use master code when first entered)

MASTER CODE ENTRY
DEPT NBR=
01
MASTER CODE=

nnnn

confirm with START

START

Make your selection
for further departments (2 - 50)

DEPT CODE ENTRY
DEPT NUMBER=(1-40)

-orn

Press STOP, return to standby
mode

STOP

Advanced settings

TOSHIBA TF 831/861

Advanced settings
Modify or delete a
department
Can only be accessed via master
code.

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Standby mode

Enter master code (!)

confirm with START

START

Start the menu
The first 4 menu items are displayed.

1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

Select a menu item

DEPT CODE ENTRY
1.YES
2.NO

Make your selection
for the department code
(this menu is available only if the master
code is entered)

Select a menu item
DEPT CODE ENTRY
DEPT NUMBER=(1-40)

Make your selection
for required department
n

Enter the department number

confirm with START
START
DEPT CODE ENTRY
ALREADY ASSIGNED
DEPT NBR=
xx
Fanny Bones

Make your selection
Department 1 cannot be cancelled as it is permanently linked
to the master code.

after 2 seconds
DEPT CODE ENTRY
1.CANCEL
2.MODIFY
3.RETAIN

Select a menu item
Proceed as indicated in the menu

Press STOP, return to standby
mode
STOP

TF 831/861 TOSHIBA

Advanced settings

Advanced settings
Disable department
code
If the department code is disabled, the
previously entered departments cannot be
accessed by entering the master code
again.

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Standby mode

Enter master code

confirm with START
START

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

DEPT CODE ENTRY
1.YES
2.NO

The first 4 menu items are displayed.

Select a menu item

Make your selection
for the department code
(this menu can only be
accessed by entering the master code)

Select a menu item
The fax machine is permanently enabled

Advanced settings

TOSHIBA TF 831/861

Advanced settings
Cover sheet
The cover sheet is a form which is placed
at the head of your fax transmission. It is
a tool to enable the operator to classify an
incoming fax more easily.
You are able to choose between a “normal” cover sheet which sets out the
information in text form and a “personal”
cover sheet.
With the personal cover sheet, you can
add a diagram to the “normal” information. This diagram is scanned into the
machine in the same way as a document
and is retained in memory as the cover
sheet diagram.
The following diagram illustrates the
relevant area of the document which is
subsequently displaced on the cover
sheet. All white areas are omitted.

Effective area
Space for logos,
graphs, diagrams,
etc.

Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

COVER SHEET
1.ON
2.OFF

110 mm
150 mm

top

1333333351333335

Cover sheet:

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The first 4 menu items are displayed.

Select a menu item

Make your selection
for cover sheet function
1. Cover sheet is activated
2. Cover sheet is cancelled

Select a menu item

WITH DOCUMENT ?
1.ON
2.OFF

Please refer to page 50 for
details of how to send the cover
sheet.

Make your selection
for cover sheet character
1. Cover sheet with diagram and text
2. Cover sheet only with text
(Example: cover sheet with diagram)

Select a menu item

COVER SHEET
LOAD DOCUMENT

Insert required cover sheet document

confirm with START
START

TF 831/861 TOSHIBA

The document is saved as the cover
sheet diagram

Advanced settings

Advanced settings
Retain jobs
If a job cannot be transmitted because for
instance the partner fax is busy, your fax
machine attempts to redial the number at
regular intervals of approx. 2 minutes*.
After the XXth* redialling, the job will be
automatically deleted from the stack and
a transmission report (see page 83) will
be printed out. To prevent the deletion of
such a job use this procedure. Each job
will then be available for a certain time
(1-24hours). If this job can not be successfully sent during this period it will be
deleted automatically from the memory.
Every time you retain a job in memory
your fax prints out a transmission report
(see page 83) to inform you how long this
job will be retained in memory. To send
retained jobs see page 54.
*) Depending on setting (see page 92)

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Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

The first 4 menu items are displayed.

Select a menu item

RECOVERY TRANSMIT
1.ON
2.OFF

Make your selection
for retain job

If too many documents are
retained in memory, the fax
memory will become full since
every retained job requires
memory.
If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!

Standby mode

Select a menu item

Make your selection
for retaining time
(preset retaining time is displayed)

RECOVERY TRANSMIT
STORED TIME =(01-24)

Input retaining time
-and/or-

confirm with START
START

Press STOP, return to standby
mode
STOP

100

Advanced settings

TOSHIBA TF 831/861

Advanced settings
Query job status
The two status lamps LINE 1 and LINE 2
indicate whether your fax machine is
active at any particular time. If you require
more precise information concerning this
activity, you can query the current status
of the machine. This status query also
enables you to cancel the current job.

The status display is made up as follows:

Line 1 LINE 1 TRANSMIT P 001

Indication of line (line 1, 2)
Indication of activity (transmission, reception, polling,
etc.) Indication of current number of pages (P xxx)

Line 2 FILE NBR= 123

Indication of job number

Line 3 EC 14400 BPS

Indication of transmission type (ECM, G3, High Speed)
Indication of transmission speed (14400 BPS etc)

Line 4 +44 2131 123456

Indication of the ID of your partner fax

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Standby mode

The LINE lamp lights up and indicates activity on the line
LINE 1
LINE 2
JOB STATUS

Press the JOB STATUS key
The current status is displayed

TRANSMIT P001
LINE-1
FILE NBR =
123
EC 14400 BPS
+44-2131-123456

Press the JOB STATUS key
(again)

JOB STATUS
TRANSMIT P001
LINE-2
FILE NBR =
123
EC 14400 BPS
+44-2131-123456

Do you wish to cancel the current status?

If the second line is also active (optional)

The current status of the second line is
displayed

Cancel current status
TRANSMIT P001
LINE-1
FILE NBR =
123
EC 14400 BPS
+44-2131-123456
JOB CANCEL

The current status is displayed

Press the JOB CANCEL key
Confirmation prompt

CANCEL ?
FILE NBR =
1.YES
2.NO

123

confirm with START
The current job is interrupted and the job
is cancelled

START

TF 831/861 TOSHIBA

Advanced settings

101

Advanced settings
Line 2 mode (option)

setting:

Effect:

Practical information:

If the second line (option) is installed in
your fax machine, you can use a different
configuration for this second line:

TX/RX

The second line has
the same priority as
line 1.

The second line is also used as a transmission line by the fax machine. If you
have a large number of fax documents
to transmit (e.g. in the event of extensive broadcasts) and if you need to
transmit these fax documents as
quickly as possible, then you should
select this setting.

RECEPTION ONLY

The second line is
used exclusively as
the receiving line.

If your fax machine should be reachable at all times, you can reserve the
second line exclusively for receiving fax
documents. In this case, documents
are transmitted only via line 1.

TIMER

During a user-definable period, the second line can be restricted to be a pure
reception line.

This setting is a combination mode for
the second line. Outside the defined
period, the second line has the same
priority as line 1 (see first setting).
Within the defined period, it is used
exclusively used for receiving documents (see second setting).

Use the fax function “TEL LINE
SELECT” to temporarily
circumvent these settings.

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Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

The first 4 menu items are displayed.

Select a menu item

LINE-2 MODE
1.TX/RX
2.RECEPTION ONLY
3.TIMER

Make your selection
for line 2 mode
(Example: TIMER)

Select a menu item

RECEPTION ONLY

Make your selection
for period “only receiving line”

TIME PERIOD =
00:00 - 00:00

Enter the new period
confirm with START
Press STOP, return to standby
mode
START

102

Advanced settings

STOP

TOSHIBA TF 831/861

Advanced settings
Basic setting, document
length
In the basic setting of your fax machine,
the document length is limited to one
meter. If the document is longer than one
meter, the machine displays the error
message “document jam” after one meter
is exceeded, and the transmitted is
interrupted. You are able to disable this
restriction to prevent this from happening.

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Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

The first 4 menu items are displayed.

Select a menu item

Display the basic setting

DOCUMENT LENGTH
1.1m
2.UNLIMITED

Select a menu item

Press STOP, return to standby
mode
STOP

Basic setting, transmission memory
The transmission memory is activated in
the basic setting of your fax machine.
This enables transmission jobs to be
stacked as jobs in this memory (see
page 33). If you disable the transmission
memory, the document is retained in the
document feed until the transmission
procedure is completed.

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Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

SET MEMORY TX
1.ON
2.OFF

The first 4 menu items are displayed.

Select a menu item

Display the basic setting

Select a menu item

Press STOP, return to standby
mode
STOP

TF 831/861 TOSHIBA

Advanced settings

103

Advanced settings
Basic setting, resolution
and contrast
The basic setting of contrast and resolution can be changed. Please read
pages 44 et seq. for information
concerning contrast and resolution.

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Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

SET RESOLUTION
1.STANDARD
2.FINE
3.U-FINE

The first 4 menu items are displayed.

Select a menu item

Display the basic setting for resolution

Select a menu item

SET CONTRAST
1.NORMAL
2.DARKER
3.LIGHTER

Display the basic setting for contrast

Select a menu item

Press STOP, return to standby
mode
STOP

104

Advanced settings

TOSHIBA TF 831/861

Advanced settings
Basic setting, ECM (error correction mode)
Your fax machine is equipped with an
error correction facility (ECM). If your fax
partner also has an error correction
facility, this permits error-free fax
transmission. One effect linked with ECM
is that the transmission time increases if
there are any problems on the line. This
may involve very high costs with oversees
calls. For this reason, you can completely
deactivate the ECM facility.

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Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

SET ECM
1.ON
2.OFF

The first 4 menu items are displayed.

Select a menu item

Display the basic setting

Select a menu item

Press STOP, return to standby
mode
STOP

Basic setting, protected
transmission
The transmission of documents is restricted. You are now able to transmit
documents only to fax machines whose
code has been stored as a fax number in
your alphabet dial memory. You can thus
transmit your documents only to certain
partners.
Any changes to this basic setting
have far-reaching
consequences!

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Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

SET SECURITY TX
1.ON
2.OFF

The first 4 menu items are displayed.

Select a menu item

Display the basic setting

Select a menu item

Press STOP, return to standby
mode
STOP

TF 831/861 TOSHIBA

Advanced settings

105

Advanced settings
Basic setting, TX stamp
(option)
Each document that has been successfully sent can be marked with a stamp.
Ask your TOSHIBA dealer for a stamp.
The TX stamp is only used as
transmission confirmation if you
have set transmission without
memory (see page 36).

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Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

SET STAMP TX
1.ON
2.OFF

The first 4 menu items are displayed.

Select a menu item

Display the basic setting

Select a menu item

Press STOP, return to standby
mode
STOP

Basic setting,
superfine reception
(only TF 861)
With this facility, you are able to decide
whether your fax machine is also able to
use superfine resolution for receiving
documents. The superfine resolution
places a certain amount of strain on the
receiving memory. Under unfavourable
conditions, a document might not be
received completely with this resolution if
memory capacity is exhausted. For this
reason, it is recommended that this
function be used only if a memory
expansion has been installed (see page 9).

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Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

U-FINE RECEPTION
1.ON
2.OFF

The first 4 menu items are displayed.

Select a menu item

Display the basic setting

Select a menu item

Press STOP, return to standby
mode
STOP

106

Advanced settings

TOSHIBA TF 831/861

Advanced settings
Divider sheet

Basic equipment
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A divider sheet is automatically added
after every transmission in order to enable
the individual fax documents received to
be distinguished more easily.

Standby mode

Start the menu
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

Documents received from fax A

Divider sheets

SEPARATOR PAGE
1.ON
2.OFF
Documents received from fax B

The first 4 menu items are displayed.

Select a menu item
Make your selection
for divider sheet

Select a menu item
Press STOP, return to standby
mode

STOP

with 2nd line
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Standby mode

Start the menu
The first 4 menu items are displayed.

1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

SEPARATOR PAGE
1.ON
2.OFF

Select a menu item
Make your selection
for divider sheet

Select a menu item

STOP

Press STOP, return to standby
mode

Additional paper cassettes (optional)
If the 250 sheet paper cassette is not
adequate, you are able to install up to two
additional paper cassettes (each holding
250 sheets). Please contact your TOSHIBA
dealer for details.

TF 831/861 TOSHIBA

Advanced settings

107

Possible problems
Diagnosis programs

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You can use a diagnosis routine to check
the key panel and the print unit of your
fax machine. The following criteria can be
tested:

Standby mode

Start the menu

Key panel:

1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

• All LEDs are activated so that they
flash at regular intervals.
• All segments of the display are activated so that they change from bright
to dark at regular intervals.
• The slide register of the display is
checked.
• The functioning of all keys can be
checked interactively.

The first 4 menu items are displayed.

Select a menu item

Print unit:
• Contrast ratios from white to black
areas.
• Density of printout.
• Resolution of laser unit.
• Evenness of printout.
• Geometry of printout.
• Toner consumption test (constant
printouts)

1.OPE PANEL TEST
2.PRINT TEST
3.COMLINE

Make your selection
for
1. Key panel test
2. Print unit test
3. Comline activation

Select a menu item
KEYPAD TEST

PRINTER TEST

Go to A

Go to B

A KEYPAD TEST

Continue under A,B

Key panel test

All lamps flash, all segments of the
display are activated at regular intervals.

confirm with START
START

The slide register on the display is tested
by a black bar which moves from top left
to bottom right. The bar must appear in
every segment of the display and must
not stop anywhere. Press any key, apart
from STOP key. The designation of the
key which has been pressed is displayed.
The function of each key can be tested
individually in this way.

Press STOP, return to standby
mode
STOP

108

Possible problems

TOSHIBA TF 831/861

Possible problems
B PRINTER TEST
PRINT TEST
1.PATTERN 1
2.PATTERN 2

Print unit test
Data entry prompt for type of printer test
1. Test image
2. Endurance test

Select a menu item

Document printed out
The ensurance test cannot be
terminated with the keypad.
This test is terminated only
when the paper cassette is
empty!

Press STOP, return to standby
mode
STOP

Error messages in the
display
Your fax machine indicates operating
errors or does not carry out a function in
accordance with your requirements.
Before you contact customer service,
consider a moment and identify the error
message in the following list. You will
probably then be able to remedy the fault
yourself.

General procedure to be followed for
error messages in the display
1. Analyse error message.
2. Rectify cause of error.
3. Press STOP key to cancel error message in
display.
4. If necessary, switch off fax machine for 10
seconds and press STOP key again.

All error messages are retained in the display until they
are acknowledged with the
STOP key. If this error message does
not disappear, the cause of the error
has still not been rectified.

Display

Cause

How to correct

BROKEN REGISTRATION
PRESS [STOP]
CONFIRM DIAL LIST

Alphabet memory and internal settings have
been lost due to a lengthy power failure

Press the STOP key. If the error message
does not disappear, activate the installation procedure (see page 10) and confirm
all settings.

POWER FAILURE

Contents of the image memory have been lost
following a power failure.

The mains error report (see page 88) is
printed out in order to provide you with a
list of lost criteria.

TX COVER OPEN

The cover on which the keypad is located has
not snapped into position.

Allow this cover to snap carefully into
position.

RX COVER OPEN

The upper part of your fax machine housing has
not snapped into position.

Close the housing cover carefully.

MEMORY FULL

The transmission / reception memory is full.

Send your document(s) with a lower
resolution, or send them using the direct
mode (see page 36).
If this error persists, please contact your
dealer for a memory expansion.

DOCUMENT JAM

Documents have jammed in the document
feeder.

Follow the instructions on page 115 to
rectify the document jam.

TF 831/861 TOSHIBA

Possible problems

109

Possible problems
Display

Cause

How to correct

UPPER PAPER EMPTY

(Only in conjunction with additional paper cassettes)
No more paper in the upper cassette.

Load new recording paper (see page 8).

MIDDLE PAPER EMPTY

(Only in conjunction with additional paper cassettes)
No more paper in the middle cassette.

Load new recording paper (see page 8).

LOWER PAPER EMPTY

(Only in conjunction with additional paper cassettes)
No more paper in the bottom cassette.

Load new recording paper (see page 8).

PAPER EMPTY

The recording paper is empty

Load new recording paper (see page 8).

TONER LOW

The toner is almost out. Only enough toner for
approx. 100 more copies.

Install a new cartridge (see page 6).

TONER EMPTY

There is not enough toner for printing.

Install a new cartridge (see page 6).

DRUM LIFE WARNING

The printer unit is almost spent. About 100
sheets can be printed after this is displayed.

Please contact your TOSHIBA dealer for
ordering a new printer unit.

REPLACE DRUM

The printer unit is spent.

Replace the process unit (see page 5).

CONFIRM PROCESS-UNIT

The printer unit is missing or has not been
installed correctly.

Install the process unit correctly.
Betätigen Sie die Verriegelung.

PRINTER DISORDER

Indicates a fault in the printer unit.

Contact your TOSHIBA dealer and notify
him of the code in the display message.

LOAD DOCUMENT

No document

The action requires a document.

COMMUNICATION ERROR

A transmission error occurs while a document
is being transmitted.

Consult the transmission report (see
page 82) and try to establish the cause of
the error with the following pages.

SORRY NOT POSSIBLE

Selected function not possible at present.

Read the operating instructions for any
restrictions concerning your selected
action.

LINE BUSY

Other party was busy.

Test the connection using the listening-in
option (see page 42). Have you pressed
“*” on the extension for obtaining an
outside line (see page 15)?

PAGE# MISMATCH

Page counter and actual documents are different (see page 47).

Ask the other party to identify which page
has not been transmitted.

POLLING ERROR

A polling attempt has been made, and resulted
in an error.

Polling was not reserved, or the password
was incorrect, or polling protection did
not meet the specified criteria (see
page 58).

NOT ALLOWED NOW

You have tried to start a function which is
blocked.

Wait until the current action of the fax
machine has been terminated.

NOTIFY THE SERVICEMAN

110

Possible problems

Please contact your TOSHIBA dealer.

TOSHIBA TF 831/861

Possible problems
Error codes in journal

Code

If “TRANSMISSION ERROR” appears in the
display of your fax machine, the error code
describes the specific error. The same code is
shown also in the journal and transmission
report.

Cause

How to correct

No recording paper

Put more paper in the paper cassette.

Paper jam

Remove the jammed paper (see
page 115/116).

Documents have jammed in the document
feed.

Remove the document jam as described
on page 115.

Open the upper covers

Allow these covers to snap carefully into
position.

Toner empty

Replace the toner. (see page 88)

Power failure

A power failure has occurred.

Printer fault/Pix-Mem error

Try to remedy the printer fault yourself,
otherwise contact the customer service
of your TOSHIBA dealer.

Memory error

If this error occurs frequently, please
notify the customer service of your
TOSHIBA dealer.

Internal fault

If this error occurs frequently, please
notify the customer service of your
TOSHIBA dealer.

Transmission interrupted by the transmitter/
receiver.

Start the transmission process again or
request your fax partner to repeat the
transmission process.

Page error

A specific number of pages has been set,
but a different number of pages has been
sent (see page 47).

Polling error

Polling was not reserved, or
the password was incorrect, or
polling protection did not meet the specified criteria (see page 58).

Memory overflow

Use a lower resolution for your documents or send these documents in the
direct mode (see page 36).
If this error occurs frequently, please
contact your dealer for a memory extension.

Line busy

Test the connection using the listening-in
option (see page 42). Have you pressed
“*” on the extension for obtaining an
outside line (see page 15)?

21/E0/E6

TF 831/861 TOSHIBA

Possible problems

111

Possible problems
Code

Cause

How to correct

Wrong codeword

A document has been retrieved with the
wrong codeword (see page 58).

80/B0/D0

Communication error

Bad line.
The document has probably not been
transmitted. You should transmit your
document again to be safe.

81/B1/B9

Compatibility error

A function which is not a TOSHIBA feature or an ITU-T standard feature is used
during a transmission procedure.

Training error

Bad line.
Before the documents are transmitted,
the fax machines check the line quality
with test signals.
If this error occurs, the document is not
transmitted.

83/84/85/C1/C2

Image error

No images were transmitted after
handshaking between the fax machines.
If this error occurs, the document is not
transmitted.

Line error

Various lines have not been detected
during the transmission procedure. Call
the other party to establish whether the
document is legible.

Image cannot be saved

Memory overflow on the other machine.
Transmit your document again later.

86/D2

112

Possible problems

TOSHIBA TF 831/861

Possible problems
Transmission problems

Your fax machine reports an operating error or
fails to perform the required function. Before
you make an unnecessary call on your service

technician, take your time and see if you
can help yourself. This checklist will help
you recognise and eliminate errors.

Problem

Possible causes ...

... and solutions

Your document is not automatically pulled
into the feeder.

Your machine displays an error.

If the display gives an error message,
clear the fault and delete the display with
STOP.

The display is blank.

Check there is power on the machine.
The 7 must be switched on (see page 4).

Document size or thickness of paper are not
acceptable.

Use acceptable documents only (see
page 31).

The operator control panel is not firmly locked.

Close the cover. It should be firmly locked
in place on both sides.

The text ”transmission” is not displayed
when you press the START key.

You replaced the receiver before pressing
START.

Try again. Replace the receiver only when
you have pressed START.

The document is damaged during sending
or copying.

Document format or paper thickness not as
specified.

Use acceptable documents only (see
page 31).

The document guides are not properly adjusted
to the paper size.

Adjust the document guides accordingly.

Your fax machine performed transmission
correctly but the message was not
received by the receiver.

The other machine is out of paper.

Ask the receiver to put paper in his
machine.

The receiver received a blank sheet
instead of the document sent.

You loaded your document in the machine with
the image face-up.

Send your document again: the image
must be face-down on your document
feeder.

The receiver reports: The document
transmitted is difficult to read.

Your machine’s document reader is dirty or
damaged.

Make a copy of your document on your
fax machine (see page 29). If your copy is
also difficult to read, clean the document
reader.

RESOLUTION and CONTRAST are not set
correctly.

Make a copy on your fax machine (see
page 29) and adjust the settings to your
document. You can also improve
document quality: By making the print on
the photocopy darker, enlarging or
reducing. (see page 44/45). Then send
again.

The telephone connection is poor.

Redial. You may get a better
conncection.

Abbreviated or one-touch dialling do not
work.

Abbreviated or one-touch dialling number is not
correctly stored.

Check and correct stored numbers (see
page 70/75).

No dial tone is heard when handset is offhook.

The telephone is not correctly connected.

Check that your telephone is connected
correctly to the socket (see page 7).

The fax machine is not correctly connected.

Plug the connecting cable of your fax
machine into the socket (see page 7).

Your fax machine has been set to the wrong
dialling mode.

Switch to the correct dialling procedure:
DTMF or pulse-dialling (see page 14).

If you are connected to a PABX: You have set
the wrong line type.

Set the line types to EXTENSION (see
page 15).

Your fax machine is not connected to the
PSTN.

Plug the connecting cable of your fax
machine into the socket (see page 7).

Your call does not arrive although you
have dialled the correct number.

TF 831/861 TOSHIBA

Possible problems

113

Possible problems
Receiving problems

Your fax machine reports an operating error or
fails to perform the required function. Before
you make an unnecessary call on your service

technician, take your time and see if you
can help yourself. This checklist will help
you recognise and eliminate errors.

Problem

Possible causes ...

... and solutions

You press START to receive an document.
But you receive nothing.

Your have an error displayed.

If the display shows an error message,
eliminate the fault and delete the display
with STOP.

The fax machine is not correctly connected.

Check the wiring. See page 7.

The display is blank.

Check there is power to the machine.
The machine must be switched on (see
page 7).

There is still a document in the feeder.

Press SROP and remove the document.

Your fax machine is set in manual receiving
mode and you replaced the handset before
pressing START.

When receiving the next fax, be sure to
replace the handset only after you have
pressed START.

The operator control panel is not closed.

Close the cover. Both sides of the cover
must be firmly locked in place.

Your recording paper is not fed out.

The recording paper in your machine is
jammed.

Remove the jammed paper (see
page 116).

The dcoument received is difficult to read.

Document quality is poor.

Ask the sender to reset the resolution and
contrast or improve the quality of the
document e.g. by making the print on the
photocopy darker, enlarging or reducing.
Then have it send again.

The telephone connection is poor.

Ask the sender to transmit the document
again (see page 31).

You receive a completely blank document.

The sender made a mistake when loading the
document.

Check whether the sender loaded in the
correct manner.

The document received is partially printed.

The operator control panel of your fax machine
is not closed properly on both sides.

Close the cover. Both sides of the cover
must be firmly locked in place.

You can send fax messages without any
problem, although you cannot receive any.

Receiving protection is activated.

Switch off receiving protection (see
page 28).

114

Possible problems

TOSHIBA TF 831/861

Possible problems
Cleaning document
scanner
Never use abrasive materials to clean your
fax machine - they could cause damage.
If documents transmitted are difficult to
read, the document scanner must be
cleaned. You can easily tell when: Make a
test copy of the document on your fax
machine and compare the copy with the
original.

Before you open
the operator control panel as shown ...
... print out any data which may be stored.
Then switch off your fax machine.

Using a soft cloth,
wipe the movable white roller and the glass
pane underneath.
If these parts are very dirty, you can
also use a slightly moist cloth and
then wipe off with a dry cloth.

Before closing
the operator control panel, return the white
roller to its former position.
Switch your fax machine on again.

Document jam

How to clear a document jam
Press the release button
to open the control panel cover.
Keep the power ON.

The jammed document
can be carefully removed.
Do not try to send the jammed
document again. Use a carrier sheet
or make a photocopy and transmit
this instead.

Close the control panel
Take care that the cover locks firmly into place.
Now by pressing STOP delete the error
message.

TF 831/861 TOSHIBA

Possible problems

115

Possible problems
How to clear a
recording paper jam

After opening
the upper cover and side cover of the housing,
you will see the possible locations where the
paper may be jammed: Remove the paper from
here without applying force...

... or from underneath the process unit.
Do not touch any parts inside the
machine other than those described
here. The heater cover may be very hot - even
when the machine is switched off.
When paper is jammed, never open the
recording paper cassette.
If necessary, pull up the fixer unit and carefully
pull out the jammed paper.

After you have replaced the process unit, close
the covers by pressing down lightly until they
lock into place. Now delete the error message
by pressing STOP.

Filling the stamp ink

When the density of the stamp mark lowers, fill
the ink.

Open panel by pressing release button.

Apply one or two drops of the stamp ink.

Close the operator panel.

116

Possible problems

TOSHIBA TF 831/861

Possible problems
Remote maintenance
(COMLINE)
Your fax machine permits remote
diagnosis. This means that the internal
settings can be read and changed via a
telephone line. In order to ensure that
data protection is assured, COMLINE is
possible only after you enable your
machine for this facility.

15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
LOAD DOCUMENT

Standby mode

Start the menu

1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST

/
COMLINE
1.YES
2.NO

The first 4 menu items are displayed.

Select a menu item

Male your selection
to enable COMLINE

Select a menu item

STOP

Press STOP, return to standby
mode

Connection to PABX
If your fax machine is connected to a
PABX, additional sources of errors are
possible. In the event of any problems,
you should work through the following
items and compare them against the
current installation of your fax machine.
Where necessary consult the person who
installed your PABX.
• Does the PABX have public line
capability?
• Does the PABX have DDI capability?
• Have you entered the „*“ key before
the actual fax number?
• How is the public line obtained (earth
key, flash, number)?
• What dialling method is used (pulsedialling, DTMF dialling)?

TF 831/861 TOSHIBA

Possible problems

117

UK
Connection
information
Possible
problems

This TOSHIBA Facsimile
Transceiver is intended for
connection to public
telecommunication services as
follows:
By using the cable described as
TEL LINE CABLE in the packaging
list of the instruction manual. This
cable plugs into the socket on the
left hand side of the TF 831/861
which is marked LINE and the
other end into the standard PSTN
analogue socket found in the UK.

This terminal equipment complies with
the following requirements:
Group 3 fax modem
Automatic call initiation
Storage of telephone numbers for
retrieval by a predetermined code
Automatic dialling
Automatic repeat attempts
Call progress monitor
Series connection facility
LD or MF dialling
Operation with or without dial tone
being present.

Any other usage will invalidate
the approval of the apparatus if as
a result, it then ceases to conform
to the standards against which
approval was granted.

We declare, that TOSHIBA is using
mark in compliance with
EN 50 082-1, EN 55 022/B and
EN 60 950

118

UK Connection
information
Possible
problems

TOSHIBA TF 831/861

Possible problems
Index
Alphabet dialling ........................... ,70et seq.
Broadcast ...................................... ,40et seq.
Call redial ................................................. ,53
Cancel alphabet dial numbers ................. ,74
Cancel job ............................................... ,56
Cancel reception ..................................... ,27
Cancel transmission ................................. ,56
Code ........................................................ ,15
Code, TOSHIBA-Code .................... ,58et seq.
Codeword ................................................ ,58
Comline ................................................. ,117
Communication error ................... ,113et seq.
Connection to mains .................................. ,7
Contrast ................................................... ,45
Controls .................................................. ,1-2
Copy, self-copy ......................................... ,29
Cost centre management ......................... 95
Cover sheet ............................................... 99
Date ......................................................... ,17
Delayed transmission ................................ 89
Department code ...................................... 96
Dialling method ........................................ ,14
Dialling ..................................................... ,32
Divider sheet ......................................... , 107
Document jam ....................................... ,115
Documents .............................................. ,31
DTMF dialling ........................................... ,14
DTMF dialling ........................................... ,14
Earth key .................................................. ,15
ECM ........................................................ 105
Equipment list ......................................... ,1-2
Error code ....................................... ,111-112
Error messages ............................ ,109et seq.
Faults ...........................................,109et seq.
Faults, line faults .......................... ,109et seq.
Flash ........................................................ ,15
Function list .............................................. ,86
Grey levels ............................................... ,44
Group transmission ............................. ,40,41
Group, single ............................................ ,40

ID ............................................................. ,13
Identify and remedy errors ........... ,109et seq.
Insert documents ..................................... ,31
Insert fax paper ..................................... ,8,31
Insert paper ........................................... ,8,31
Insert recording paper ................................ ,8
Installation .................................... ,10et seq.
Job in memory .............................. ,33et seq.
Journal .................................................... ,85
Language ................................................. ,16
Line faults .................................... ,109et seq.
List, function list ....................................... ,86
List, journal .............................................. ,85
List, number list ....................................... ,87
List, transmission report ........................... ,82
Listening-in .................................... ,42et seq.
Main line .................................................. ,15
Memory expansion ..................................... ,9
Memory reception .................................... ,20
Number list .............................................. ,87
Number of calls ........................................ 18
Obtaining public line ................................ ,15
One-touch dial key ................................... ,75
Overview ................................................. ,1-2
PABX ........................................................ ,15
Paper jam .................................... ,115et seq.
Poll documents ................................... ,57-69
Polling ........................................... ,57et seq.
Power saver ............................................. ,94
Print in reverse order ................................ ,25
Pulse dialling ............................................ ,14
Reception memory .................................. ,20
Reception problems ............................... ,114
Reception protection ............................... ,28
Reception reduction ................................ ,19
Reception trailer (RTI) ............................... 91

Reception ..................................... ,18et seq.
Reduce transmission speed ..................... ,49
Remote maintenance ............................ ,117
Replace drum ............................................ ,5
Replace heating cleaner ............................ ,5
Replace printer unit ................................... ,5
Replenish stamp ink ............................... ,116
Replenish toner .......................................... ,6
Reserve documents for polling ................. ,57
Reserve documents for polling ................. ,57
Reserve polling ......................................... ,57
Reserve, polling ....................................... ,57
Resolution ................................................ ,44
RTI (reception trailer) ................................ 91
Save groups .................................. ,78et seq.
Save names ............................................. ,11
Save names .................................. ,11et seq.
Save numbers ............................... ,70et seq.
Save numbers ............................... ,70et seq.
Save station names ................................. ,11
SECURE RX ............................................... 21
Secure RX ................................................ 21
Self-copy ................................................. ,29
Separator Page ...................................... ,107
Single group ............................................ ,40
Sub-address .............................................. 72
Switch off fan .......................................... ,94
TAE socket ................................................. ,7
Telephone directory .................................. ,39
Temporary group ...................................... ,40
Terminal ID ............................................... ,13
Time ........................................................ ,17
TOSHIBA code .............................. ,58et seq.
Transmission errors ...................... ,109et seq.
Transmission errors ...................... ,109et seq.
Transmission header ................................ ,90
Transmission problems ........................... ,113
Transmission protection ................ ,48et seq.
Transmission report .................................. ,82
Transmission stamp ........................... ,51,106
Transmission, delayed .............................. ,89
Transmit documents ................................ ,32
Transmit documents ..................... ,32et seq.
Transmit without memory ......................... 36
Transport equipment .................................. ,5
Transport .................................................... ,5
TTI (transmission header) .......................... 90
Unpacking .................................................. ,4

TF 831/861 TOSHIBA

Index
Possible problems

119

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