Toshiba TF831861 TF 831/861 Instruction Manual User To The Badc0e9e Bb03 4e3b 843b 8600f513e0c2

User Manual: Toshiba TF831861 to the manual

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TF 831/861
- Instruction manual

Welcome to your fax machine

Welcome to your fax machine2

GB TOSHIBATF 831/861

DISPLAY

Displays indications about the operating

modes of your fax machine. Your con-

trol monitor for all function settings.

Warning lamps

If there is a malfunction on your fax

machine, the lamp under the corre-

sponding symbol will light up.

Paper jam:

Indicates that there is a docu-

ment jam or copy paper jam.

(see page 115/116)

Paper out:

Indicates that the user must

replenish the copy paper. (see

page 8)

Toner out:

Indicates that the user will use

have to replenish the toner.

(see page 6)

Drum operating time:

Indicates that the printing unit

will soon have to be replaced.

(see page 5)

Alarm lamp:

Indicates an operating mal-

function which cannot be

clearly identified. Please con-

tact service personnel in these

cases.

MENU KEYS

Use these keys to select the menu or a

specific menu item.

DTMF key (▼)

When the pulse dialling mode has been

selected (see page 14), this button

temporarily switches over the dialling

procedure to DTMF.

DIAL KEYPAD

Used for entering telephone numbers or

selecting characters.

MONITOR

When you press this key, the fax ma-

chine connects to the line and the

speaker enabling the user to listen into

the call establishment attempt is acti-

vated. The subsequent fax connection is

handled directly, i.e. without job admin-

istration via the memory.

REDIAL / PAUSE

Activates the last number dialled, in-

serts a dialling pause.

SPEED DIAL

Press this key to select a stored alpha-

bet dial number, a name or a group.

Line 1 lamp

Indicates transmission on line 1.

Line 2 lamp

Indicates transmission on line 2 (the

second line is optional.)

PC COMM lamp

If this lamp flashes, it indicates that

data are being transmitted form the PC

to the interface (the PC interface is

optional).

One-touch dial cover for one-

touch dial keys 36-69 and func-

tion keys.

ONE TOUCH DIAL KEYS

Sends documents at the push of a

button.

JOB STATUS KEY

You can use this key to query the status

of individual jobs.

JOB CANCEL KEY

Use this key if you wish to cancel a job

which has been stored or which is due

to be handled.

MULTI KEY

To create a group consisting of one-

touch dial, ABB dial and manual dial

numbers. Available for group dialling as

well as for group polling.

MODE KEY, with status lamps

Use this key to select the resolution for

the current fax job. The status lamps

represent the selected mode. If no

status lamp lights up, the STD resolution

has been set.

COPY / JOURNAL KEY

The user is able to make copies of

documents which have been inserted. If

no document has been inserted, press

this key to request the journal.

TX REPORT KEY

Use this key to set the output criteria for

the transmission report.

ENTER KEY

Activates selected menu items and also

used for terminating data input.

STOP KEY

Cancels error messages and terminates

menu input.

START KEY

Activates transmission, reception (off-

hook) and selected menu items.

Exit document extension tray

Exit document tray

Control panel

Recording paper tray

Recording paper cassette

Recording paper cassette (accessories)

Side cover

Top cover release button

Extension of document tray

Telephone connections

Document tray

Control panel release button

Document guides

3GB

TOSHIBATF 831/861

Preparation

Contents

Preparation

Unpacking ................................................... 4

Remove transport: ...................................... 5

How to install the process unit:................... 5

To make a good impression: the toner pack 6

Connection to the mains............................. 7

How to insert the recording paper: ............. 8

How to install the exit paper tray: ............... 8

Insert memory card(s).... ............................ 9

Installation

The Menu-system ..................................... 10

Enter user name ....................................... 11

Enter terminal ID ....................................... 13

Setting dialling method ............................. 14

Connection to PABX,

obtaining a public line ............................... 15

Set language ............................................ 16

Set date and time..................................... 17

Reception of documents

Set standby mode..................................... 18

Automatic reception ................................. 18

Manual reception ...................................... 18

Reception reduction ................................. 19

Memory reception..................................... 20

SECURE RX............................................... 21

Activate and deactivate

Secure Rx ................................................. 24

Correct sequence of printout .................... 25

Multiple printout ........................................ 26

Cancel reception ...................................... 27

Reception protection ................................ 28

Local copy ................................................ 29

Copy reduction.......................................... 30

Transmit documents

Document format ..................................... 31

Automatic fax messages........................... 32

Stack mode .............................................. 33

Useful job-management ............................ 34

Important transmission .............................. 35

Direct transmission ................................... 36

Transmission using alpha dial .................... 37

Transmission one-touch dial ...................... 38

Transmission using telephone directory ..... 39

Single multi-address transmission ............. 40

Stored broadcast ...................................... 41

Monitoring (direct) .................................... 42

Monitoring (Job) ....................................... 43

Set resolution ........................................... 44

Set contrast .............................................. 45

Transmission options, ECM on/off ............. 46

Transmission options, number of pages .... 47

Transmission options, secure transmission 48

Transmission options, reduced speed ........ 49

Transmission options, send cover sheet .... 50

Transmission options, transmission stamp (if

installed) ................................................... 51

Chain dialling ............................................ 52

Redial ....................................................... 53

Resend (retained job)................................ 54

Cancel a job placed on hold

(with job placed on hold) .......................... 55

Cancel transmission .................................. 56

Polling

Reserve polling.......................................... 57

Polling protection ...................................... 58

Reserve polling, permanent

(general info box) ...................................... 59

Reserve polling, append documents ......... 60

Cancel polling reservation ......................... 61

Single polling ............................................ 62

Multiple polling.......................................... 63

Cancel polling ........................................... 65

Program continous polling......................... 66

Reverse direction ...................................... 68

Store numbers

Alphabet dial memory ............................... 70

Alphabet dial options ................................ 72

Modify ABB numbers ................................. 73

Delete ABB numbers ................................. 74

One-touch dial keys................................... 75

Cancel one-touch dial keys ....................... 77

Define groups ........................................... 78

Edit groups ................................................ 80

Cancel groups ........................................... 81

Report Prints

Program selection list................................ 82

Transmission reports ................................. 82

Transmission and reception journal ........... 85

Reservation list.......................................... 86

The function list ........................................ 86

The dial number lists ................................. 87

Department list ......................................... 88

Mains error report ..................................... 88

Contents

Advanced settings

Delayed fax job ......................................... 89

Set transmission header position .............. 90

Reception bottom line (RTI) ...................... 91

Permanent monitoring .............................. 91

Last-number redial .................................... 92

Adjust ringer volume ................................. 93

Power saver (stand by).............................. 94

Cost centre administration ........................ 95

Department code ...................................... 96

Modify or delete a department ................. 97

Deactivate department code .................... 98

Cover sheet............................................... 99

Retain jobs .............................................. 100

Query job status ...................................... 101

Line 2 mode (optional) ............................ 102

Basic setting, document length............... 103

Basic setting, transmission memory ........ 103

Basic setting, resolution and contrast ..... 104

Basic setting, ECM (error correction

method ................................................... 105

Basic setting, protected transmission ...... 105

Basic setting, TX stamp (optional) ........... 106

Basic setting,

Superfine reception (only TF 861) ........... 106

Divider sheet ........................................... 107

Additional paper cassettes (optional) ...... 107

Possible problems

Diagnosis programs................................. 108

Error messages in display ........................ 109

Error codes in journal .............................. 111

Transmission problems ............................ 113

Receiving problems................................. 114

Cleaning document scanner ................... 115

Document jam ........................................ 115

How to clear a recording paper jam ....... 116

Filling the stamp ink ................................ 116

Remote maintenance (COMLINE) ........... 117

Connection to PABX ................................ 117

UK Connection information

UK Connection information ..................... 118

Index

Index ....................................................... 119

GB TOSHIBA TF 831/861

Preparation

The correct location

for your fax machine is easily found:

• near a 230 V AC socket*,

• near a telefphone connection, ideally with a single line reserved

for your fax machine.

* No other equipment with high power consumption (such as a

photocopier) or equipment which generates electrical noise

(such as a radio, computer, radio transmitting and receiving

equipment) should be connected to this mains supply.

AC power

You will find the mains connection on the back of the machine. The

ON/OFF switch is situated above the mains jack. Now switch your

machine on.

Please protect your machine from:

vibration

direct sunlight

dust

humidity

heat

1. Fax machine

2. User manual

3. Powercable

4. Process unit with

toner

5. Fixer cleaner

6. Exit document tray

7. Recording paper

indicator

8. Ozone filter

Unpacking

When unpacking your machine, please check that all parts shown

here are present and in perfect condition.

5GB

TOSHIBATF 831/861

Preparation

• Press the unlocking button and open the

housing of your fax machine.

• Remove the three cross-head screws which

secure the laser unit.

• Screw these screws into the three retainer

holes.

• Remove the remaining paper and plastic

fittings.

Remove transport

fittings:

How to install the

process unit:

In order to transport or move the

machine the toner pack and the

process unit has to be removed.

In order to prevent transport damage, the high-

quality process unit of your new fax machine is

delivered in special packaging to provide

additional protection. Please follow the

enclosed instructions. This is how to install the

unit:

Open the top cover

by pressing the release button.

Install the process unit...

by inserting the pins into the lateral guides and

then, by applying slight pressure, lower it into

the correct position.

A damaged drum will affect the copy

quality. Therefore: Never touch the

drum surface or expose the drum to

sunlight for more than three minutes.

GB TOSHIBA TF 831/861

Preparation

To make a good

impression: the toner

pack

When installing the machine for the first time

or later when the message TONER LOW or

TONER EMPTY is displayed, you must replace

the toner pack in your fax machine. At the

same time also replace the fixer cleaner.

When replacing toner:

Release the green Stopper and pull the pack

out of its support in the direction of the arrow,

as shown.

When installing for the first time:

Unpack the toner pack supplied.

Do not touch any sensitive parts of the printer

system.

First shake the new toner pack,

insert in the direction of the arrow and slide

forward.

Now remove the seal.

When holding the protective foil, be sure to

avoid contact with any toner residue.

The toner pack latch locks into place

with a click.

Replacing the fixer cleaner

(or installing for the first time): If necessary, pull

the used cleaner ribbon upwards: when

inserting the new cleaner, be sure that the

white felt side is facedown.

Do not touch any parts inside

the machine other than those

described. The fixer cover can

be very hot - even after the machine

has been switched off.

7GB

TOSHIBATF 831/861

Preparation

Now

close the cover

until it locks firmly into place.

Never throw the old pack into an open

fire. Use packaging from exchanged

parts to ensure proper disposal as

inorganic waste.

CAUTION:

In case you come into contact with toner:

• Wash hands in cold water and clean

thoroughly with soap.

• Wash eyes with plenty of water.

• If you have inhaled toner, breathe deeply in

the open air.

• If toner gets in your mouth, wash it out with

plenty of water.

• In an emergency, call al doctor.

...and now: the ozone filter

As you see, it is inserted in its support

underneath the cover. When inserting, hold the

filter only by the ribbons in order to avoid

clogging the filter mesh.

Connection to the mains

Telephone connection

Connect your fax machine (LINE jack) to the telephone socket, as

shown on the right.

Line 1

Line 2

optional

On/off switch

Power cable

GB TOSHIBA TF 831/861

Preparation

Install the exit paper tray fits in the

slots on the left side of the fax.

How to insert the

recording paper: Remove the paper cassette

Insert a stack of A4 paper.

Prepare the recording paper by flexing and

fanning out the stack to separate the sheets.

Place the paper so that it lies straight in the

cassette with the side to be printed facedown

and don’t forget:

The paper cassette holds a maximum

250 sheets (80 g/sm).The paper is

never stacked above the limit mark.

(as shown on the left)

Then: Slide the cassette into the slot

until you hear it lock in place.

Do not use damp, wrinkled on torn

paper.

How to install the exit

paper tray:

9GB

TOSHIBATF 831/861

Preparation

Insert memory card(s) 1. Switch your fax machine OFF.

Stack memory is deleted when a

memory expansion is inserted. Please

ensure that, before the memory

expansion is inserted, the memory display is

100 % in order to prevent the transmission job

being lost.

2. Open the housing cover.

3. Remove the cover for the memory modules.

4. Insert the memory expansion card so that

the soldered side is pointing upwards.

Close the cover for the memory modules.

Close the housing cover.

Insert the card into the left-hand slot,

unless another card has already been

inserted. In this case, use the right-

hand slot.

Installation

Installation TOSHIBA TF 831/861

The M key activates the menu and moves

the highlight bar up.

The N key moves the highlight bar down.

The P key selects the appropriate

submenu level.

The O key selects the superior menu

level.

Once a menu item has been selected

with the highlight bar via these control

keys, it is activated by pressing the ↵(EN-

TER) key. Alternatively, you can use the

START key for this purpose. It may well

happen that more than four items are

displayed in one menu. In this case, press

the M/N control keys several times to

display these concealed menu items.

Example: Menu 3, 1 (Installation, Setup,

1. Menu item highlighted)

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2.LISTS

4.MENU LIST

3.INSTALLATION

1.COMM. OPTIONS

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

To select a sub menu, there is

no need to see it in the LCD.

The only requirement is that this

menu item has to be in the same menu

level.

The report is printed.

The menu system

Your fax machine is equipped with a four-

line display which provides you with infor-

mation concerning all operating modes.

This display makes it more easy for you to

work with the various functions of your fax

machine, and everything is set out in a

clear menu. Up to four menu items are

displayed on each occasion, and a

number is assigned to each of these

items.

A special group of keys is used for acti-

vating the menu as well as for control

activities within the various menu levels. 3x

1.COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

ENTER

1. AUTO RECEIVE MODE

2. LANGUAGE

3. TERMINAL ID

4. DATE & TIME

5. DIAL TYPE

6. VOLUME

7. POWER SAVER

8. DEPARTMENT CODE

9. ACCOUNT CODE

10. COVER SHEET

visible part

One version of the menu selection procedure is to

enter the corresponding number of the particular

menu item. It is not necessary to press the INPUT

button. As soon as the relevant number has been

entered, the menu item is executed. This is also

applicable for the concealed menu items.

When entries are being made, it is not

possible to receive. Because of this, the

machine returns to idle status if no entry

is made within one minute.

Consider the following example in order to familiar-

ise yourself with the menu system. The system

prints out the program selection list, on which

you receive the complete menu structure of your

fax machine.

START

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PRINTING LIST

11 GB

Installation

TOSHIBATF 831/861

Enter user name

In order to ensure that a transmitted fax

document can also be uniquely identified,

a transmission header is printed on the

top 5 mm of the document. This transmis-

sion header contains various items of

information, incl. the user name and the

sender ID of the fax machine which trans-

mitted the documents.

User name:

You can enter any 40 characters (max.)

for the user name.

Use the number keypad for entering the

characters. Several characters are as-

signed to each number, and the charac-

ters can be selected by repeatedly press-

ing the corresponding key.

The following table sets out all characters

which are allocated to the various number

keys.

Place character:

The character of your choice is placed

wherever the flashing cursor is located.

Please use the O / P keys to control the

highlighted input.

Cancel characters:

Move the highlighting to the appropriate

position and press the DELETE key on the

one-touch dial key field. The character is

then deleted and is replaced by an empty

character. If you do not wish to have an

empty character, press the INSERT key on

the one-touch dial keyfield before deleting

the character. In this mode, the charac-

ters to the right move one position to the

left. The insert mode is indicated by a

corresponding symbol in the display. Press

the INSERT key again to exit this mode.

Key

Allocated characters

ABC2abcÀÁÂÃÄÅÆßàáâãäåæç

DEF3defÈÉÊËèéêë

GHI4ghiÌÍÎÏ

JKL5jkl

MNO6mnoÑñòóôõö

PQRS7pqrs

TUV8tuvÙÚÛÜùúûü

WXYZ9wxyz

(+)0 space Øø!'#S%&*-/:=@?

Installation

Installation TOSHIBA TF 831/861

Replace character:

Move the highlighting to the appropriate

position and proceed as detailed under

the procedure for entering a new charac-

ter. The character is then overwritten.

Insert character:

Press the INSERT key before you insert a

character. To exit this mode, press the

INSERT key again.

If a character has just been inserted, you

cannot delete it immediately. In this case,

move the cursor to the next field and then

return immediately to the previous posi-

tion. The character can then be deleted.

When the name is complete, press the

START key.START key.

START key.

Example: TOSHIBA

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

Enter the name

Example: Toshiba

1 x 8 > T 7 x 4 > i

7 x 6 > o 6 x 2 > b

9 x 7 > s 5 x 2 > a

6 x 4 > h

Name is ready...

Confirm with START

Continue with „Enter the terminal

ID“

START

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2.LISTS

4.MENU LIST

3.INSTALLATION

1.COMM. OPTIONS

SET TERMINAL ID

ID NAME=(MAX40)

SET TERMINAL ID

ID NAME=(MAX40)

TOSHIBA

13 GB

Installation

TOSHIBATF 831/861

Enter terminal ID

The terminal ID which is part of the

transmissing header contains the number

under which your fax machine can be

reached. The number should be entered

in the international format:

Example:

+44-2131-12345678

Fax number

Space (to improve

legibilitly)

Area code (without initial

Country code (here:

Germany)

Plus symbol (for the

international form)

In Germany it is obligatory to

enter the terminal ID!

If you have installed the second

line (optional), enter an addi-

tional code.

Continued from “Enter user name”

Option for selecting the national or

international form.

Please always select the

international form.

Select a menu item

Make your selection

Now enter the code

Insert a pause with pause button

Code is complete...

Confirm with START

Press STOP, return to standby

mode

INT. CODE ? LINE-1

1.ADD +

2.NOT NEEDED

+ J

TEL NUMBER =(MAX20)

SET TERMINAL ID

TEL NUMBER =(MAX20)

+44-2131-123456

START

STOP

Installation

Installation TOSHIBA TF 831/861

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

The current dialling method is highlighted

Select a menu item

The current connection type is

highlighted

Continue with “Connection to main line /

PABX’s”

Go to A Go to B

EXCHANGE PSTN EXCHANGE PABX

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Setting dialling method

There are two dialling methods. The

pulse-dialling method is normally used in

the public switched telephone network. If

your fax machine is connected to a PABX,

the DTMF dialling method may also be

used. As the public network is

modernised, this dialling method may also

be used in the public network. If you are

in any doubt, first try the pulse-dialling

method (basic setting). If the dialling

procedure fails, try DTMP dialling.

If you have installed a second

line (optional), enter the dialling

method for each line separately.

1.COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

DIAL TYPE LINE-1

1.MF

2.DP

SET EXCHANGE TYPE

2.PABX

1.PSTN

15 GB

Installation

TOSHIBATF 831/861

APSTN

PABX

Select a menu item

Press STOP, return to standby

mode

Select a menu item

Make your selection

Select a menu item

Example: digit

Enter the digit(s) for obtaining

public line

Example: 0

Confirm with START

Press STOP, return to standby

mode

1.PSTN

2.PABX

SET EXCHANGE TYPE

1.PSTN

2.PABX

SET EXCHANGE TYPE

SET ACCESS TYPE

1.EARTH

3.DIGIT

2.FLASH

STOP

SET ACCESS TYPE

ACCESS DIGIT = (1-3)

SET ACCESS TYPE

ACCESS DIGIT = (1-3)

START

STOP

Connection to PABX,

obtaining a public line

The TF 861 can be connected not only to

the public switched telephone network

(public line) but also to a PABX. In this

case, additional parameters have to be

entered.

With PABXs, the public line is obtained in

various ways:

• Number Dial one digit (or several

digits) in order to obtain

the public line

• Earth key Earth potential is con-

nected to the line in

order to obtain the public

line.

• Flash key With this method of

obtaining the public line,

the connection circuit is

interrupted briefly.

When the method of obtaining a

public line has been entered,

you must always press the key

"*" before the actual number when you

dial your fax partner. This is also

applicable for saving the fax numbers (see

page 70ff).

Installation

Installation TOSHIBA TF 831/861

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2.LISTS

4.MENU LIST

3.INSTALLATION

1.COMM. OPTIONS

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Press STOP, return to standby

mode

03.DEUTSCH

02.ITALIANO

STOP

Set language

Your fax machine is set to English. Please

carry out the following menu steps if you

wish to use another language for the

menu and the list prints.

01.ENGLISH

LANGUAGE

17 GB

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TOSHIBATF 831/861

Set date and time

Enter the current date and time at this

point so that all details relating to date

and time is correct. The internal clock of

your fax machine then runs automatically

- even in the event of a power failure.

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

for 12- or 24-hour format

Select a menu item

Example: 24-hour format

Enter the date and the time

Confirm with START

Make your selection

for the date format

Select a menu item

Make your selection

for the month (using figures or the name)

Select a menu item

Press STOP, return to standby

mode

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2.LISTS

4.MENU LIST

3.INSTALLATION

1.COMM. OPTIONS

SET TIME FORMAT

1.24HOURS

2.12HOURS

SET DATE & TIME

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DD-MM-YY HH:MM WWW

START

SET DATA MODE

1.MM-DD-YY

2.DD-MM-YY

2.NAME

SET MONTH MODE

STOP

1.NUMERIC

3.YY-MM-DD

Reception of documents

Reception of documents TOSHIBA TF 831/861

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2.LISTS

4.MENU LIST

3.INSTALLATION

1.COMM. OPTIONS

AUTO RECEIVE MODE

1.AUTO RECEIVE

2.MANUAL RECEIVE

RING DELAY = (01-05)

AUTO RECEIVE

If your fax machine is connected to the PSTN

or the PABX, there are two different ways of

receiving documents.

Set standby mode

If the line is reserved exclusively for fax

operation.

The fax machine switches over to recep-

tion as soon as the line rings. (The

number of ringing signals before the fax

machine switches on can be set by the

operator)

The fax machine is always

activated, even if the call is

initiated by a voice partner.

Automatic reception

If the line is used primarily for telephone traffic. The call must be accepted manually; the

fax machine is not activated when the

line rings. The call must be accepted

manually; the fax machine is not

activated when the line rings. The call

must be accepted by an additional

telephone.

If you wish to transmit a

document, you must press the

START key of the fax machine.

Ensure that any fax calls can be

accepted. The START key is only effective

when the handset is off-hook.

Manual reception

To set reception mode do the

following:

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Automatic reception

2. Manual reception

Select a menu item

Example: Automatic reception

Make your selection

for the number of ringing signals before

the fax machine connects to the line.

Enter the required number

Confirm with START

Press STOP, return to standby

mode

START

STOP

19 GB

Reception of documents

TOSHIBATF 831/861

Reception reduction

Your fax machine uses A4 paper. For

technical reasons the entire length of this

page cannot be used. So the fax machine

reduces the length of the incoming

document (max. 90%). This means that

the received image may be slightly

compressed.

In general, this effect is not problematical.

However, if the sizes of the documents

must be absolutely identical, it is

necessary to deactivate the reception

reduction facility. In this case, that part of

the copy which no longer fits on the page

is printed out on a second page. If you are

able to do without the "rest" of the page,

activate the discard facility to suppress

printout on the second page.

Reception reduction

ON/OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Reception reduction ON

2. Reception reduction OFF

Select a menu item

Press STOP, return to standby

mode

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2.LISTS

4.MENU LIST

3.INSTALLATION

1.COMM. OPTIONS

RX REDUCTION

1.ON

2.OFF

STOP

Discard ON/OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Discard ON

2. Discard OFF

Select a menu item

Press STOP, return to standby

mode

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

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RESIDUAL MEMORY 100 %

2.LISTS

4.MENU LIST

3.INSTALLATION

1.COMM. OPTIONS

STOP

1.ON

2.OFF

DISCARD

Reception reduction: ON

Reception reduction: OFF

Discard: OFF

Reception reduction: OFF

Discard: ON

Original (A4)

Reception of documents

Reception of documents TOSHIBA TF 831/861

Memory reception

Under certain circumstances, the

machine cannot print out any further

incoming copies:

• If there is no recording paper

• If there is a paper jam

In order to prevent problems with

reception, the remaining pages are

buffered in the memory of your fax

machine. Once the problem has been

solved, the document is printed out

automatically.

Memory reception ON/ OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Memory reception ON

2. Memory reception OFF

Select a menu item

Press STOP, return to standby

mode

1.ON

2.OFF

SET MEMORY RX

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2.LISTS

4.MENU LIST

3.INSTALLATION

1.COMM. OPTIONS

STOP

Display messages for memory

reception

Display in case of paper low.

Display in case of paper jam.

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PAPER EMPTY

MEMORY RECEPTION

RESIDUAL MEMORY 100 %

15-03-97 SAT 19:56

MEMORY RECEPTION

RESIDUAL MEMORY 100 %

PAPER JAM

21 GB

Reception of documents

TOSHIBATF 831/861

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

2.LISTS

4.MENU LIST

3.INSTALLATION

1.COMM. OPTIONS

SECURE RX

In the SECURE RX mode, the fax ma-

chine is ready to receive documents,

although the incoming fax documents are

not printed out. Instead, they are retained

in the machine’s memory for a specific

period. This arrangement prevents docu-

ments for instance which are received

outside office hours from falling into the

“wrong hands”. You can specify the pe-

riod during which SECURE RX is active

for each individual day of the week.

Outside this period, all stored fax docu-

ments are automatically printed out and

all further documents are received with-

out any restriction.

Secure RX can only be activated

if memory reception has been

activated (see page 20).

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Enter / edit security code (see A)

2. Activate Secure RX (only possible if

security code is used - see B)

Select a menu item

1.SECURITY CODE

2.ACTIVITY MODE

Enter security

code for first

time

Security

code edit

Activate /

deactivate

Secure RX

Go to BGo to A2Go to A1

A1 Enter security code

for first time

SECURITY CODE ENTRY

NEW CODE

SECURITY CODE=

nnnn

Make your selection

for security code

Enter the security code

Confirm with START

Make your selection

1. Enter / edit security code

2. Activate Secure RX (only possible of

security code is used)

1.SECURITY CODE

2.ACTIVITY MODE

START

SECURITY CODE ENTRY

NEW CODE

SECURITY CODE=

1234

SECURE RX

Reception of documents

Reception of documents TOSHIBA TF 831/861

SECURITY CODE ENTRY

nnnn

CURRENT CODE

Make your selection

for (old) security code

Enter the old security code

Confirm with START

Make your selection

for new security code

Enter the new security code

Confirm with START

Make your selection

1. Enter / edit security code

2. Activate Secure RX (only possible if

security code is used)

SECURITY CODE=

SECURITY CODE ENTRY

NEW CODE

****

SECURITY CODE=

SECURITY CODE ENTRY

SECURITY CODE=

nnnn

NEW CODE

SECURITY CODE ENTRY

NEW CODE

SECURITY CODE=

9876

START

1.SECURITY CODE

2.ACTIVITY MODE

SECURE RX

Security code edit

23 GB

Reception of documents

TOSHIBATF 831/861

BActivate / deactivate

Secure RX

SECURITY CODE=

nnnn

Make your selection

for the current security code

Enter the current security code

Make your selection

for configuration of Secure RX

1. Configure and activate

Secure RX

2. Deactivate Secure RX

Select a menu item

Make your selection for the period in

which Secure Rx is active.

(Move the cursor with the F/E keys)

Enter the period

Confirm with START

Make your selection for Secure RX

1. Settings for each individual day

2. Same setting for all days

Select a menu item

(Example: Menu item 1)

Make your selection

Is set period applicable for Monday?

1. YES

2. NO

Select a menu item

All days of the week (up to Sunday) can

be set individually.

Press STOP, return to standby

mode

1.ON

2.OFF

16:00 - 09:00

TIME PERIOD =

START

FOR EACH DAY?

1.YES

2.NO

1.YES

SET ALL DAY SECURE

MONDAY

STOP

SECURE RX

Reception of documents

Reception of documents TOSHIBA TF 831/861

15-03-97 SAT 19:56

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RESIDUAL MEMORY 100 %

Activate and deactivate

Secure Rx

You can also activate the Secure Rx

mode outside the set period, if for in-

stance staff leave the office early. You

can also deactivate the Secure Rx mode

at any time (assuming that you know the

security code) in order to obtain a printout

of the saved documents. The Secure Rx

mode is then deactivated for the rest of

the day. If the appropriate settings are

used, this facility is again activated auto-

matically at midnight.

If you wish to reactivate Secure

Rx within a specific period,

please follow the steps set out

on page 23.

Activate Secure Rx permanently

(without time restriction)

Standby mode

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

Make your selection

1. for unlimited Secure Rx mode

2. Deactivate Secure Rx mode

Select a menu item

The Secure Rx mode is now permanently

activated without any time restriction.

This mode can be set only if

Secure Rx has been configured

(see page 23).

15-03-97 SAT 19:56

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RESIDUAL MEMORY 100 %

2.STOP

1.START

Deactivate Secure Rx for the rest

of the day

Standby mode

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

Make your selection

1. for unlimited Secure Rx mode

2. Deactivate Secure Rx mode

Select a menu item

Make your selection

for the current security code

Enter the current security code

Confirm with START

The Secure Rx mode is now permanently

deactivated without any time restriction.

The contents of the memory are printed

out.

This mode can be set only if

Secure Rx has been configured

(see page 23).

2.STOP

1.START

SECURITY CODE=

nnnn

START

SECURE RX

SECURE RXSHIFT

25 GB

Reception of documents

TOSHIBATF 831/861

2.LISTS

4.MENU LIST

3.INSTALLATION

1.COMM. OPTIONS

Correct sequence print-

out

If more than one document is transmitted,

it is normal to start with the first page. As

received copies are printed out face-up,

this means that the received stack of

documents is in reversed order. This would

mean that the first page is the last page

to be printed. You can set your fax ma-

chine to cope with this factor.

Please note that the entire reception

procedure is first stored in memory before

it is subsequently printed out. If the ca-

pacity of the memory is not sufficient,

there will be a delay in printing out the

documents in the correct sequence.

If you find that the memory is

frequently too small, ask your

dealer for a memory expansion!

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Correct sequence printout ON

2. Correct sequence printout OFF

Select a menu item

Press STOP, return to standby

mode

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RESIDUAL MEMORY 100 %

1.ON

2.OFF

COLLATED PRINT

STOP

Reception of documents

Reception of documents TOSHIBA TF 831/861

Multiple printout

As your fax machine handles all reception

jobs via its memory, it is possible for

several copies instead of merely one copy

to be printed out (up to 99). This means

that the operator does not have to go to

the photocopier. Please note that great

strain is placed on the memory if you

increase the number of copies and if

several jobs are received simultaneously.

If you find that the memory is

frequently too small, ask your

dealer for a memory expansion!

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

Number of incoming copies

Select the required quantity

Example: 8 copies

Confirm with START

Press STOP, return to standby

mode

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2.LISTS

4.MENU LIST

3.INSTALLATION

1.COMM. OPTIONS

RX MULTI COPY

COPY NUMBER=(01-99)

RX MULTI COPY

COPY NUMBER=(01-99)

STOP

START

27 GB

Reception of documents

TOSHIBATF 831/861

Delete reception

It is not possible to immediately recognise

whether your fax machine is transmitting

or receiving a document. The LINE 1 and

LINE 2 lamps do not provide any specific

information in this respect. You can only

identify that a document is being received

after you press the JOB STATUS key.

Standby mode

The LINE lamp lights up and indicates

activity on the line

Press the JOB STATUS key

The current status is displayed

(RECEPTION is displayed)

If the second line is also active (optional)

Press the JOB STATUS key

(again)

The current status of the second line is

displayed

(RECEPTION is displayed)

Press the JOB CANCEL key

Confirmation prompt

Confirm with START

Current reception is terminated

LINE 1

LINE 2

LOAD DOCUMENT

RESIDUAL MEMORY 77 %

TRANSMIT AVAILABLE

15-03-97 SAT 19:56

LINE-1 RECEIVE P001

FILE NBR = 122

EC 14400 BPS

+44 2131 123456

JOB STATUS

FILE NBR = 123

EC 14400 BPS

+44 2131 123456

JOB STATUS

JOB CANCEL

FILE NBR = 123

CANCEL ?

1.YES

2.NO

START

LINE-2 RECEIVE P001

Reception of documents

Reception of documents TOSHIBA TF 831/861

Reception protection

The process of receiving documents is not

subject to any restriction in principle.

However, if reception protection is acti-

vated, it is only possible for the machine

to receive fax documents from partners

whose fax number is stored in the fax

machine. The transmitted code of the

transmitter is compared against the con-

tents of your alphabet dial memory or

one-touch dial keys. If the comparison is

not successful, the transmission is re-

jected.

Please note that fax reception is

limited when the reception

protection facility has been activated.

If you have not stored any fax numbers,

no further fax documents can be

received!

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Reception protection ON

2. Reception protection OFF (normal)

Select a menu item

Press STOP, return to standby

mode

2.LISTS

4.MENU LIST

3.INSTALLATION

1.COMM. OPTIONS

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

SET PRIVILEGED RX

1.ON

2.OFF

STOP

29 GB

Reception of documents

TOSHIBATF 831/861

Local copy

You can use your fax machine to make

one or more copies (up to 99).

You can select a sorter function if several

copies of various documents are to be

made simultaneously. The copies are

sorted and reproduced in the sequence in

which the original documents were in-

serted into the document feed.

Sorter function ON

Standby mode

Load original

Remember:

Printed side face down

Document ready

Press COPY key

Make your selection

Activate or deactivate COLLATE

Enter amount of copies

Confirm with START

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COPY

JOURNAL

COPY

PAPER A4

COLLATE ON OFF

COPIES =(1-99) n

START

• Copies are sorted manually.

• Not much memory required.

• The copying procedure is shorter.

The copy is also reduced (see

page 30).

The copy is always made with

“fine” resolution (see page 44).

• Copies are sorted automatically.

• Requires adequate memory (if

memory is full, the copying process is

terminated. If you find that the

memory is frequently too small, ask

your dealer for a memory expansion!

• All documents are scanned into the

machine, resulting in a longer copying

procedure.

Sorter function OFF

Reception of documents

Reception of documents TOSHIBA TF 831/861

Copy reduction

If the document to be copied is 10 mm

larger than A4 format, the additional

length is automatically printed on a sec-

ond page. If you wish to prevent a second

page from being printed, you can activate

the copy reduction facility. In this case,

the copy is reduced to max. 90%. If the

reduction scale is not sufficient, a second

page is automatically printed.

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2.LISTS

4.MENU LIST

3.INSTALLATION

1.COMM. OPTIONS

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Copy reduction ON

2. Copy reduction OFF

Select a menu item

Press STOP, return to standby

mode

STOP

/ /

2.OFF

1.ON

COPY REDUCTION

31 GB

Transmit documents

TOSHIBATF 831/861

Document format

The following table gives you an idea of

the documents your fax machine can

handle.

Please note:

• Documents longer than 420 mm can

only be loaded manually.

• If you load several sheets at one time,

they should all be of the same size

and paper quality.

Problem documents ...

May not feed. This applies to

• torn, wrinkled or damp pages

• folded pages or pages with holes

• transparent pages or pages with a smooth,

shiny finish

• textile or metallic douments

There are two ways of avoiding this

problem:...

...by photocopying or using a carrier

sheet.

Your TOSHIBA dealer can supply you with the

necessary carrier sheets.

How to use carrier sheets:

Place your document face-up on the carrier

sheet under the transparent cover. Carrier

sheets can be used like normal documents

except for one restriction: only one carrier

sheet can be fed at one time.

How to load documents correctly

Remove any paper clips, staples and similar

objects before transmitting the document. If

you intend to load documents which are longer

than A4 format, you should pull out the exten-

sion of the document support. Push the side

paper guide up against the document(s). Now

place your document(s) on the document tray

- up to 50 at one time - as shown.

All documents must be inserted face

down!

Adjust the document guides to the edges of

the sheets. After 2 seconds, your document

will be automatically pulled in by about 2 cm.

Single sheet 2 or more sheets

Document size (max) 297 mm (W) x 700 mm (L) 297 mm (W) x 420 mm (L)

Document size (min) 148 mm (W) x 100 mm (L)

Effective scanning width 254 mm

How many sheets Stacks up to

can be loaded at 100 sheets A4

one time?

Thickness of paper 0,05 ~ 0,15 mm 0,06 ~ 0,1 mm

Quality of paper Uncoated on both sides

Transmit documents

Transmit documents TOSHIBA TF 831/861

Automatic fax mes-

sages

To send fax messages in the traditional

manner: Insert document(s), enter the fax

number and the connection is automati-

cally established. The fax machine reads

the documents into memory and then

transmits them.

The advantage for the user: The docu-

ment feed is only ever used for a brief

period of time; irrespective of whether a

fax is being transmitted or not. (please

also refer to page 33, Transmission from

memory).

If you decide to use the listening-in version

(see page 42) , you can also acoustically

monitor the call establishment process.

This is useful whenever you have problems

with establishing a connection. The rea-

son is frequently a wrong number, or a fax

machine which is not ready to receive.

The free memory display varies

depending on the utilisation level

of stack memory.

*) If a transmission error occurs, an

appropriate comment appears in the

display. However, this does not have

any effect on the subsequent trans-

mission or reception mode of the fax

machine. To clear this error message

from the display, press the STOP key.

Please refer to page 113 for trouble-

shooting.

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Standby mode

Load original

Remember:

Printed side face down

Document ready

To remove the document from the docu-

ment feed, press the STOP key again.

Enter the fax number

The entered fax number is displayed. Any

corrections can be made using the

F -key, or the complete number can be

cleared by pressing the STOP key.

To remove the documents from the

document feed before they are proc-

essed, press the STOP key again.

Confirm with START

While the document is being read into

the machine:

The machine displays the job number (file

number) and current memory capacity.

The corresponding line lamp lights up as

soon as the fax machine connects to the

line.

The display indicates normal transmission

or reception mode during this process.*)

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TRANSMIT AVAILABLE

ENTER TEL NUMBER,

RESIDUAL MEMORY 100 %

COMM. RESERVATION

TEL NUMBER=(MAX128)

021311234567

START

READING INTO MEMORY

FILE NBR = 01

RESIDUAL MEMORY 99 %

LINE x is lit

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TRANSMIT AVAILABLE

RESIDUAL MEMORY 78 %

LOAD DOCUMENT

33 GB

Transmit documents

TOSHIBATF 831/861

Stack mode

A frequently encountered problem with

fax machines is that the document tray is

blocked while a document is being

transmitted; no other documents can be

transmitted while the fax machine is

transmitting or receiving documents.

This is different with your fax ma-

chine:

All documents are read into the memory

and are then transmitted from this

memory. Incoming documents are also

read into the memory before they are

printed out. The advantage of this method

is that the document tray is virtually al-

ways free and that documents can be

transmitted almost irrespective of the

transmission or receiving status of the fax

machine.

Each procedure is known as a job. A job

may consist of one or more documents

which you can transmit to your partners.

A job can also be a multi-address trans-

mission or a delayed transmission. Your

fax machine is able to manage 99 such

jobs. Each of these jobs is placed on a

stack, from where they are processed in

sequence. Your fax machine accepts jobs

even while it is transmitting or receiving

documents; this means that the docu-

ment tray is always ready. The fax ma-

chine allocates a number to each job, and

this number can be viewed via the job list

(reservation list) (see page 86).

The stack memory is protected via an

internal battery. This means that no

memory loss occurs if the machine is

switched off or if there is a power failure.

As soon as the fax machine is switched

on again or as soon as the power supply is

restored, the job is resumed at the point

at which it was interrupted. The bridging

period depends on the memory status,

although it is at least one hour.

The transmission and reception

memory is activated in the

basic setting of the fax

machine. You can change these basic

settings to suit your individual

requirements (see page 103).

Enter

the jobs

Job 1

Job 2

Job 3

Job 4

Job XX

(e.g. transmission)

Job 1

(e.g. delayed transmission)

Stack memory

Job 2

(e.g. broadcast)

Print out via

telephone line

Transmit documents

Transmit documents TOSHIBA TF 831/861

OUTPUT

JOB NO. 99

JOB NO. 98

JOB NO. 97

JOB NO. 96

JOB NO. 95

JOB NO. 94

JOB NO. 93

JOB NO. 92

JOB NO. 91

JOB NO. 90

JOB NO. 99

JOB NO. 98

JOB NO. 97

JOB NO. 96

JOB NO. 95

JOB NO. 94

JOB NO. 93

JOB NO. 92

JOB NO. 91

JOB NO. 90

LINE TRANSMISSION

Some jobs of the stack have the

same fax number (black).

The first job

with the same fax number

pulls the other jobs together.

Useful job management

As the stack memory in your fax machine

is so large, it may happen that several

jobs have to be transmitted to the same

fax number. As a fax connection is used

more economically if more data are

transmitted, it would make sense to

transmit all of these jobs in a single proc-

ess. Whenever it handles a new job, your

fax machine therefore checks the stack to

establish whether there are additional jobs

with the same fax number. If this is the

case, these jobs are handled together

irrespective of their position in the stack.

The job number of these jobs is retained

until stack management encounters the

first job of the same fax number.

The process is recorded in the transmis-

sion journal (see page 85), with an identi-

cal sequential number.

In case of delayed transmission

the jobs are sent together if time

and fax number are equal.

35 GB

Transmit documents

TOSHIBATF 831/861

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TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

Important transmission

The stack of your fax works according to

FIFO (first in - first out). This situation can

be compared to a queue: The most

recently entered job has to wait the

longest. This might be problematical for

transmitting a certain document,

particularly if stack memory already

contains several jobs. The “important

transmission” function is available for

such situations. If this function is selected,

the current job is given top priority. This

job is carried out immediately after the

last action is completed, irrespective of

the status of the stack memory.

Standby mode

Load original

Remember:

Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

Make your selection

for Fax number

Enter the fax number

select alphabet dial, one-touch dial or

telephone directory (q.v.)

Confirm with START

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TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

PRIORITY RESERVE

ENTER TEL NUMBER

SPEED DIAL KEY OR

ONE TOUCH KEY

START

SHIFT PRIORITY TX

Transmit documents

Transmit documents TOSHIBA TF 831/861

Direct transmission

In the normal transmission mode your fax

machine reads all documents into the

memory before they are transmitted (see

page 33). If the documents are too large

for the memory or if you have too many

documents, you can also send directly

from the document tray without reading

the documents into the memory.

If you find that the memory is

frequently too small, ask your

dealer for a memory expansion!

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TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

Standby mode

Load original

Remember:

Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

Make your selection

for direct transmission

Select a menu item

Enter the fax number

Select alphabet dial, one-touch dial or

telephone directory (q.v.)

Confirm with START

The documents are now transmitted

directly via the document feed

SHIFT DIRECT TX

DIRECT TRANSMIT

2.NO

1.YES

COMM. RESERVATION

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

START

37 GB

Transmit documents

TOSHIBATF 831/861

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TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

Standby mode

Load original

Remember:

Printed side face down

Document ready

Activate alphabet dial

Make your selection

for the alphabet dial number

Enter the alphabet dial number

Example: 1

Confirm with START

The fax machine displays the selected

alphabet dial memory and the fax partner

allocated to this memory position.

The document is read into memory (see

page 32)

Transmission using

alpha dial

Alphabet dialling enables you to enter a

double-digit "address" instead of the

(frequently-long) fax number of your

partner. The real fax number is then

permanently stored under this "address".

The alphabetic dialling facility thus

enables you to save time with frequently

used fax numbers.

Please refer to page 70 for

details of how to save alphabet

dialling numbers.

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TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

SPEED DIAL

ABB

COMM. RESERVATION

ABB. NUMBER =(1-999)

COMM. RESERVATION

ABB. NUMBER =(1-999)

START

COMM. RESERVATION

ABB. NBR=

Toshiba Europe

001

Transmit documents

Transmit documents TOSHIBA TF 831/861

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TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

Transmission one-touch

dial

One-touch dialling provides you with a

very easy method of dialling the number

of your partner. Your can assign any fax

numbers to 69 keys. You need to press a

key only once in order to reach your

partner.

Please refer to page 75 for

details of how to store one-

touch dialling numbers.

Standby mode

Load original

Remember:

Printed side face down

Document ready

Press the one-touch dial key

Example: one touch 35

The machine displays the selected one-

touch dial key and the fax partner

assigned to this one-touch dial key.

The document is read into memory (see

page 32)

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RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

01 . . . 69

COMM. RESERVATION

ONE TOUCH=

Toshiba Europe

39 GB

Transmit documents

TOSHIBATF 831/861

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TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

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RESIDUAL MEMORY 100 %

Faxing with telephone

directory

This type of dialling is similar to the

process of searching in a telephone

directory. If you enter the initial letter of

your fax partner, the machine searches for

the corresponding fax number in the

alphabet dial memory or on a configured

one-touch dial key. This procedure is

particularly useful when you know the

names of specific fax partners.

Standby mode

Load original

Remember:

Printed side face down

Document ready

Activate directory function

Make your selection

for the initial letter.

Please refer to page 11 for entering

letters.

Enter the alphabet dial number

Example: “B” *)

use the control keys to select the

required name

Confirm with START

The fax machine displays the selected

alphabet dial memory and the fax partner

allocated to this memory position.

The document is read into memory (see

page 32)

This display appears if no name is stored

under the selected letter.

SPEED DIAL

ABB

SEARCH LETTER = n

SEARCH LETTER =B

BOND

BROWN

START

COMM. RESERVATION

BROWN

ABB. NBR= 001

SEARCH LETTER = X

--------------------

Transmit documents

Transmit documents TOSHIBA TF 831/861

Single multi-address

transmission

If you intend to send a document to

several fax partners as quickly as possible,

this function can be used for defining a

single free group..

. The group is cancelled

after the procedure is completed. Up to

309 users can be grouped together in this

way from one-touch dial memories,

alphabet dial memories or user-defined

numbers.

Permanently stored groups (see

page 78), can also be integrated

into the group in this way.

FAXNO. FAXNO. FAXNO.

or or or

ABB. ABB. ABB.

or or or

ONE

TOUCH

USER-DEFINED GROUP

••••

or or or

GROUP GROUP GROUP

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

Standby mode

Load original

Remember:

Printed side face down

Document ready

Press the MULTI key

Make your selection

for fax number (page 32),

alphabet dial (page 70)

one-touch dial (page 75)

telephone directory (page 39)

group (page 38)

Confirm with START

(depending on selected action)

Make your selection

for further group elements

- or -

Confirm with START

The document is read into memory (see

page 32)

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

MUL TI

ONE TOUCH KEY

START

MULTI GROUP

ENTER TEL NUMBER

SPEED DIAL KEY OR

MULTI GROUP

PRESS [START]

ENTER MORE OR

ONE

TOUCH

ONE

TOUCH

41 GB

Transmit documents

TOSHIBATF 831/861

Stored broadcast

If you have a fixed group of fax partners to

whom you frequently have to send

broadcast fax messages, the stored

broadcast facility is just what you

need.You can store 50 different group of

your choice. Additional you can assign

each group to a one-touch dial key. Multi-

adress transmission is then carried out by

pressing the appropriate one-touch dial

key.

Broadcast via group number

Standby mode

Load original

Remember:

Printed side face down

Document ready

Press the SPEED DIAL key 3

times

Make your selection

for group number

Enter group number

Confirm with START

The document is read into memory (see

page 32)

SPEED DIAL

ABB

START

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

RESIDUAL MEMORY 100 %

COMM. RESERVATION

GROUP NBR =(1-1999)

COMM. RESERVATION

GROUP NBR =(1-1999)

0007

Broadcast via one-touch dial key

Standby mode

Load original

Remember:

Printed side face down

Document ready

Press one-touch dial key under

which a group is stored

The document is read into memory (see

page 32)

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

ENTER TEL NUMBER

RESIDUAL MEMORY 100 %

01 . . . 69

999

421

338

333

240

235

•

1Alphabet dial memory

Group XX

ZW XX

One-touch dial key

3333335

Please refer to page 78 for

details of how to program

permanent groups.

Transmit documents

Transmit documents TOSHIBA TF 831/861

Monitoring (direkt)

If the operator listens into a fax transmis-

sion, the call establishment attempt is

played back via the built-in speaker. This

provides you with an additional acoustic

check of the call establishment proce-

dure. This is a valuable asset whenever a

call is not established. The reason is

frequently a wrong number or a fax ma-

chine which is not ready to receive.

With the listening-in alternative,

the document is not read into

the memory; it is retained on the

tray until the receiving fax machine has

been contacted.

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

Standby mode

Load original

Remember:

Printed side face down

Document ready

Activate monitoring

Make your selection

for the fax number

Enter the fax number

Dialling starts

As soon as you hear the other fax ma-

chine (constant whistle)

...confirm with START

The document is transmitted immediately

(without being read into memory).

MONITOR

START

ENTER TEL NUMBER

ON HOOK

TEL NUMBER=

ON HOOK

TEL NUMBER=

1234567

43 GB

Transmit documents

TOSHIBATF 831/861

Monitoring (Job)

If the operator listens into a fax transmis-

sion, the call establishment attempt is

played back via the built-in speaker. This

provides you with an additional acoustic

check of the call establishment proce-

dure. This is a valuable asset whenever a

call is not established. The reason is

frequently a wrong number or a fax ma-

chine which is not ready to receive.

With this listening-in version, the

document is read into memory.

The listening-in facility is linked

to the job as an additional option.

Please follow the descriptions of page 91

if all all

all all

all outgoing fax transmissions are to be

played back via the loudspeaker.

Standby mode

Load original

Remember:

Printed side face down

Document ready

Start the menu

The first 4 menu items are displayed

Select a menu item

Make your selection

for fax number, alphabet dial, one-touch

dial or telephone directory

Confirm with START

The document is read into memory (see

page 32)

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

1.COMM. OPTION S

2.LISTS

3.INSTALLATION

4.MENU LIST

LINE MONITOR

1.ON

2.OFF

COMM. RES ERV ATION

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

START

Transmit documents

Transmit documents TOSHIBA TF 831/861

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

Set resolution

In its basic setting, your fax machine uses

high resolution for transmitting or copying

your documents. You can also adjust the

resolution to suit the particular

documents. Use the following as a rough

guide:

STD (basic setting)

For hand-written or typewritten

documents

FINE For documents with small type

such as newspapers and

diagrams

SF For documents with very small

and detailed diagrams

GREY 64 grey stages for photographs

or colour documents

For the grey stages, you can

choose between fine and super-

fine (SF)

If the resolution is increased or if

the grey stage mode is selected,

the transmission time is length-

ened (this involves additional costs!), as

more lines or more information are trans-

mitted.

*) Please refer to page 104 if you wish to

change the BASIC SETTING for

resolution.

Standby mode

Load original

Remember:

Printed side face down

Document ready

Press „MODE“

Press the RESOLUTION key several times

to make the required setting.

The setting selected in this way is only

applicable for the current job. When the

document has been read in, the resolu-

tion is reset to the default value.*

Dialling the fax partners

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

MODE

ENTER TEL NUMBER

HALFTONE

U-FINE

FINE

45 GB

Transmit documents

TOSHIBATF 831/861

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

Set contrast

Where the print on documents is weak or

where colour character sets are used, it is

possible that some characters might not

be transmitted. In such cases, you should

set the contrast to darker.

On the other hand, some documents

contain characters in coloured fields. In

such cases, you should set the contrast to

ligther.

You can judge the effect of this setting -

and thus also the quality of your fax trans-

mission - by using the self-copy facility

(see page 29).

*) Please refer to page 102 if you wish to

change the basic setting of the con-

trast.

Standby mode

Load original

Remember:

Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

Make your selection

for the contrast setting

Select a menu item

The setting which has now been selected

is applicable only for the current job.

When the document has been read in,

the contrast is reset to the default

value.*

Dialling the fax partner

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

SET CONTRAST

1.NORMAL

2.DARKER

3.LIGHTER

COMM. RESERVATION

ENTER TEL NUMBER

RESIDUAL MEMORY 100 %

SHIFT CONTRAST

Transmit documents

Transmit documents TOSHIBA TF 831/861

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

Transmission options,

ECM on/off

Your fax machine is equipped with an

error correction facility (ECM). If your fax

partner also has an error correction

facility, this permits error-free fax

transmission. One effect linked with ECM

is that the transmission time increases if

there are any problems on the line. This

may involve very high costs with oversees

calls. For this reason, the error correction

facility can be temporarily disabled.

If the error correction mode is

disabled in the basic setting

(see page 105), ECM is tempo-

rarily enabled using the adjacent method.

*) Please refer to page 105 if you wish to

change the basic setting of the error

correction mode.

Standby mode

Load original

Remember:

Printed side face down

Document ready

Start the menu

The first 4 menu items are displayed

Select a menu item

The fax machine displays the current

setting

Select a menu item

The setting which is now selected is

applicable only for the current job. When

the document has been read in, the

setting is reset to the default value.*

Dialling the fax partner

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

1.COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

SET ECM

1.ON

2.OFF

COMM. RESERVATION

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

47 GB

Transmit documents

TOSHIBATF 831/861

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

Transmission options,

number of pages

Before sending a document, you can use

this option to enter the number of pages

being sent. The until will compare the

number of pages actually sent with the

number you entered.

Standby mode

Load original

Remember:

Printed side face down

Document ready

Start the menu

The first 4 menu items are displayed

Select a menu item

Make your selection

for the number of pages

Enter the page number

Confirm with START

Dialling the fax partner

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

1.COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

PAGE NUMBER

PAGE NUMBER =(1-99)

START

COMM. RESERVATION

ENTER TEL NUMBER

RESIDUAL MEMORY 100 %

Transmit documents

Transmit documents TOSHIBA TF 831/861

Transmission options,

protected transmission

The transmission of documents is re-

stricted! Your are now able to transmit

only to fax machines whose code has

been stored as a fax number in your

alphabet dial memory. You can thus trans-

mit your documents only to certain part-

ners.

*) Please refer to page 105 if you wish to

change the basic setting of

transmission protection.

Standby mode

Load original

Remember:

Printed side face down

Document ready

Start the menu

The first 4 menu items are displayed

Select a menu item

The fax machine displays the current

setting

Select a menu item

The selected setting is applicable only for

the current job. When the document has

been read in, transmission protection is

reset. *

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

1.COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

SET SECURITY TX

1.ON

2.OFF

COMM. RESERVATION

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

49 GB

Transmit documents

TOSHIBATF 831/861

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

Transmission options,

reduced speed

When documents have to be transmitted

overseas or if the error ratio increases,

you should reduce the transmission speed

in order to avoid errors. As is the case in

traffic, speed has to be adapted to meet

the specific circumstances!

Standby mode

Load original

Remember:

Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

Make your selection

for transmission speed

3: Maximum speed

(TF861: 33.600BPS / TF831:14.400BPS)

Select a menu item

The selected setting is applicable only for

the current job.

Dialling the fax partner

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

3.OFF

2.4800BPS

LOW SPEED TX

1.9600BPS

COMM. RESERVATION

ENTER TEL NUMBER

RESIDUAL MEMORY 100 %

SHIFT LOW SPEED TX

Transmit documents

Transmit documents TOSHIBA TF 831/861

Transmission options,

send cover sheet

The cover sheet is a form which is placed

in front of your fax transmission. It is used

as a tool to enable an incoming fax to be

classified more easily.

The information on the cover sheet is

entered via the numeric keypad (see

page 11).

If you wish to use this option,

you must first enable the cover

sheet function (see page 99).

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

Standby mode

Load original

Remember:

Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

Make your selection

for sending cover sheet

Select a menu item

Enter the addressee

Confirm with START

Enter the sender

(refer to page 11 for the procedure)

Confirm with START

Dialling the fax partner

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

COVER SHEET

1.ON

2.OFF

ENTER REMOTE NAME

START

ENTER YOUR NAME

START

COMM. RESERVATION

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

COVER SHEET

SHIFT

51 GB

Transmit documents

TOSHIBATF 831/861

Transmission options,

transmission stamp (if

installed)

If a document has been successfully

transmitted, the transmission stamp prints

a symbol on your document.

Please ask your TOSHIBA dealer for the

transmission stamp.

If the transmission stamp is

enabled in the basic setting (see

page 106), it is disabled tempo-

rarily using the adjacent procedure.

The transmission stamp can be

used as transmission confirma-

tion only if you have set trans-

mission without memory (see page 36).

ENTER TEL NUMBER

RESIDUAL MEMORY 100 %

TRANSMIT AVAILABLE

15-03-97 SAT 19:56

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

TRANSMIT AVAILABLE

15-03-97 SAT 19:56 Standby mode

Load original

Remember:

Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

The machine displays the current setting

Select a menu item

The selected setting is now applicable for

the current job.

Dialling the fax partner

SET STAMP TX

1.ON

2.OFF

COMM. RESERVATION

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

SHIFT STAMP TX

Transmit documents

Transmit documents TOSHIBA TF 831/861

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

Chain dialing

When dialling unabbreviated numbers, the

number can be made up of various parts.

You are able to combine all forms with

each other:

• One-touch dialling (see page 75)

• Dialling with telephone directory

function (see page 39)

• Dialling with alphabet number (see

page 70)

• Dialling via the numeric keypad

• Dialling pause (using the PAUSE key)

Standby mode

Load original

Remember:

Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

Make your selection

the fax number can be made up of vari-

ous items of input

Enter the number(s)

when you are ready.

Confirm with START

Dialling the fax partner

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

CHAIN DIAL COMM.

SHIFT CHAIN DIAL COMM

ENTER ABB. NBR OR

ENTER TEL NUMBER

ONE TOUCH KEY

01 . . . 69

START

SPEED DIAL

ABB

53 GB

Transmit documents

TOSHIBATF 831/861

Redial

If it was not possible for your fax message

to be sent, this may be due to various

reasons (please read page 113). One

reason may be that the other fax machine

is busy. In this case, it would make sense

to call your partner again at a later time.

This is done automatically by your fax; it

attempts to send the fax message again

approx. every 2 minutes.

You are able to individually set

the period between the call

redial attempts and also the

number of redial attempts (see page 92).

Manual call redial (from memory):

If the memory contains a job which you

wish to redial immediately, you can select

this job and manually select the redial

procedure (see adjacent diagram).

Manual call redial (from document

feed):

If you have established a call via the

MONITOR key, you can activate the

redial function by pressing the REDIAL/

PAUSE key.

Manual call redial (from memory)

Standby mode

Requirement:

There must be at least one job which has

already been dialled and not transmitted.

Press the REDIAL/PAUSE key

Make your selection

for selecting the required job

The first available job is displayed.

Please refer to page 56 for details of the

job format.

Select the job which you want to

redial.

Confirm with START

The job is carried out again.

If there is no job available for the redial

facility, the machine displays the following

message:

RESIDUAL MEMORY 75 %

LOAD DOCUMENT

TRANSMIT AVAILABLE

15-03-97 SAT 19:56

PAUSE

REDIAL

[ENTER]:START

[G]:PREVIOUS SCREEN

[H]:NEXT SCREEN

SINGLE TRANSMIT

FILE NBR = 008

21-03-97 19:33

Toshiba Europa

START

REDIAL

NUMBER NOT LISTED

after 5 seconds

Transmit documents

Transmit documents TOSHIBA TF 831/861

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

Resend (retained job)

If your fax machine is set to retain a job

(see page 100) you can resend this job by

the following procedure.

Because an incomplete job is frequently

attributable to a wrongly entered fax

number, the fax number can also be

changed.

The criteria applicable for a “fresh” job

are applicable for the newly activated job.

Standby mode

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key *

Make your selection

for selecting the required job

The first available retained job is

displayed.

Please refer to page 56 for details of the

job format.

Select the job which you wish to

activate.

Confirm with START

Make your selection

for retransmitting/changing the held job

Selection 1: Job is activated

unchanged

Selection 2: Change the current

fax number

If changed:

Original fax number can be overwritten.

Confirm with START

*) If no job is retained, the following

error message is display:

*) If the “retained job” function is not

activated, the following error mes-

sage is display:

after 5 seconds

RECOVERY TRANSMIT

[ENTER]:START

[GH]:SEARCH

[CANCEL]:DELETE

SINGLE TRANSMIT

FILE NBR = 008

21-03-97 19:33

Toshiba Europa

START

SINGLE TRANSMIT

21-03-97 19:45

BOND

FILE NBR = 007

NO ENTRY

NOT ALLOWED NOW

RESIDUAL MEMORY 77 %

SHIFT RECOVERY TX

START

1.START

987654321

SINGLE TRANSMIT

2.MODIFY

TEL NUMBER=(MAX128)

55 GB

Transmit documents

TOSHIBATF 831/861

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

after 5 seconds

RECOVERY TRANSMIT

[ENTER]:START

[GH]:SEARCH

[CANCEL]:DELETE

SINGLE TRANSMIT

FILE NBR = 008

21-03-97 19:33

Toshiba Europa

SINGLE TRANSMIT

21-03-97 19:45

BOND

FILE NBR = 007

RESIDUAL MEMORY 77 %

Cancel a retained job

(with retain job)

If your fax machine is set to retain job

(see page 100), you can use the following

steps to cancel the retained job.

Standby mode

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

Make your selection

for selecting the required job

The first available retained job is dis-

played.

Please refer to page 56 for details of the

job format.

Select the job which you want to

cancel.

Press the JOB CANCEL key

Confirmation prompt

Confirm with START

Selected job is cancelled

START

DELETE?

FILE NBR = 007

1.YES

2.NO

JOB CANCEL

SHIFT RECOVERY TX

Transmit documents

Transmit documents TOSHIBA TF 831/861

Cancel transmission

If you enter the wrong fax number or if

you have dialled the wrong fax partner,

the relevant job has to be cancelled. It is

important to distinguish between a job

which is read into memory (stack mode,

page 33) or transmitted directly (direct

transmission, page 36).

If the job is read into memory, the current

action of the fax machine is not related to

the momentary operation of the machine.

In order to cancel a specific job, it is

necessary to select it specifically from

other jobs which are waiting to be

handled. This is achieved by “paging”

through the job stack.

JOB NO. 45

JOB NO. 44

JOB NO. 43

JOB NO. 41

JOB NO. 40

JOB NO. 39

JOB NO. 38

JOB NO. 37

JOB NO. 36

JOB NR. 42

JOB DELETE

JOB CANCELED

JOB NO. 42

The job is displayed as follows:

SINGLE TRANSMIT

21-03-97 19:45

BOND

FILE NBR = 007

Job number (1 - 999)

Date and time

when the job was entered

Name of the fax partner

(if the number is dialled via the

numeric keypad or if no name has

been entered, the machine displays

the fax number).

Type of job

In addition to cancelling a specific job

from the stack, you can also cancel the

current transmission. For this purpose,

please refer to page 101 “query job

status”.

Cancel job during “direct

transmission”

Fax machine is dialled in direct mode

(transmission)

Press STOP

Confirmation prompt

Select a menu item

Job is cancelled

DIAL TYPE LINE-1

FILE NBR = 008

123456789

STOP

CANCEL ?

1.123456789

2.NO

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 77 %

Cancel from stack

Standby mode

Press the JOB CANCEL key

Cancel menu is displayed

Select a menu item

Make your selection

for selecting the required job

The first available job is displayed.

Select the job which you wish to

cancel.

Press the JOB CANCEL-key

Confirmation prompt

Confirm with START

The selected job is cancelled

JOB CANCEL

2.TRANSMIT

3.DOCUMENT

JOB CANCEL

[ENTER]:START

[G]:PREVIOUS SCREEN

[H]:NEXT SCREEN

after 5 seconds

SINGLE TRANSMIT

FILE NBR = 008

21-03-97 19:33

Toshiba Europa

SINGLE TRANSMIT

21-03-97 19:45

BOND

FILE NBR = 007

JOB CANCEL

DELETE?

FILE NBR = 007

1.YES

2.NO

START

1.RECEIVE

Line 1

Line 2

Line 3

Line 4

57 GB

Polling

TOSHIBATF 831/861

Reserve polling

General:

The polling procedure is used for receiving

a document. The difference between

polling and “normal” reception is that the

call is established by the person wishing

to receive the document, and that the

call charges are incurred by the person

receiving the document.

More and more companies are using the

polling facility as “FAX on DEMAND”, for

instance for providing information such as

weather reports, current price lists, stock

exchange news, traffic jam predictions,

etc.

For the polling facility to be used, it must

be reserved beforehand.

333335

335

Reserve polling

Other fax partners can poll information

from your fax machine if you set up this

facility with this function.

Your document which you reserve for

polling is read that into the memory of the

machine so that the document tray is not

blocked.

There are two types of reservation

available:

• single reservation:

Your stored document is deleted as

soon as the document has been

polled.

• permanent reservation:

Your stored document is permanetly

available for polling.

Only one document can be

reserved for polling.

33333335

Polling reserved Connection established End of polling.

Polling

Polling TOSHIBA TF 831/861

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

Polling protection

Polling reserved in this manner is not

protected. I.e. every fax machine which

has a polling facility is able to poll docu-

ments from your machine. The polling

protection facility is activated in order to

prevent unauthorised polling (only possible

with single reservation).

Two options are available for polling pro-

tection:

1. NUMBER: With this option, you

specify the number of the fax ma-

chine which is permitted to poll docu-

ments from your machine. However,

it is essential that the code of the

polling fax machine is identical to the

number which you enter as polling

protection. It is sufficient if you enter

the telephone number without the

prefix, as the machine only checks

as many numbers as you have en-

tered.

2. CODE: If you wish to reserve the

polling facility exclusively for

TOSHIBA fax machines, you can use

the four-digit TOSHIBA code as polling

protection. Documents can then only

be polled if this code is identical in

both fax machines.

Only one form of polling reserva-

tion is possible at any time.

Please refer to page 61 for

details of how to cancel polling

reservation.

*) In case of memory overflow, your

dealer is able to offer a memory up-

grade.

The choice of resolution (see page 44)

also has an effect on memory

behaviour. The higher the resolution,

the higher is the strain placed on

memory volume.

Reserve single polling

Standby mode

Load original

Remember:

Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

Make your selection

for polling modes

Select a menu item

Polling protection?

1. No polling protection

2. TOSHIBA code

3. Telephone number

4. TOSHIBA code + telephone number

Select a menu item

(Example: 4 = Both)

Make your selection

for TOSHIBA code

Enter the TOSHIBA code

Confirm with START

Make your selection

For the number (code) of the polling fax

machine

Enter the number

Confirm with START

The document will be stored in memory*)

and is ready for polling.

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

POLLING

1.POLLING

2.POLLING RESERVE

3.PROG. CONT. POLL.

SECURITY CODE/TEL?

1.NO

2.SECURITY CODE

3.TEL NO.

POLLING RESERVE

nnnn

SECURITY CODE=

START

POLLING RESERVE

SECURITY TEL=(MAX20)

START

SHIFT POLLING

59 GB

Polling

TOSHIBATF 831/861

Reserve polling, perma-

nent (general infobox)

With permanent polling, the document is

retained in the memory of the fax ma-

chine so that it can be constantly polled.

“FAX on DEMAND” can be configured in

this way. Items of information such as

weather report, current price lists, stock

market news, traffic jam forecasts, etc.

can thus be constantly maintained for

polling.

Only one form of polling reserva-

tion is possible at any one time.

Please refer to page 61 for

details of how to cancel polling

reservation.

*) In case of memory overflow, your

dealer is able to offer a memory

upgrade.

The choice of resolution (see page 44)

also has an effect on the memory

behaviour. The higher the resolution,

the greater the strain on the memory

volume.

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

POLLING

1.POLLING

2.POLLING RESERVE

3.PROG. CONT. POLL.

Reserve permanent polling

(Infobox)

Standby mode

Load original

Remember:

Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

Make your selection

for polling modes

Select a menu item

The document is read into the memory

and is kept available for various polling

attempts until it is cancelled *)

SHIFT POLLING

Polling

Polling TOSHIBA TF 831/861

Reserve polling, append

documents

When a document has already been

reserved for polling, you can append

additional documents or replace these

documents. This means that the operator

is able to make additions without

previously having to cancel the entire job.

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

POLLING

1.POLLING

2.POLLING RESERVE

3.PROG. CONT. POLL.

POLLING

1.POLLING

2.PUBLIC FAX M-BOX

ALREADY ASSIGNED

1.CANCEL

2.ADD

3.RETAIN

Add documents

Standby mode

Load original

Remember:

Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

Make your selection

for polling modes

Select a menu item

Make your selection

for reservation type

Select a menu item

Documents can be added only if

an existing reserved document

is selected

Make your selection

1. Replace the existing contents with

the new contents

2. Add the new contents to the existing

contents

3. Exit the menu without making any

changes

Select a menu item

SHIFT POLLING

61 GB

Polling

TOSHIBATF 831/861

Cancel polling reserva-

tion

If you have reserved a document for

polling, you can cancel the reservation as

follows:

Standby mode

Press the JOB CANCEL key

Make your selection

for cancel operation

Select a menu item

Make your selection

for selecting the required job

The first available job is displayed.

Please refer to page 56 for details of the

job format

Select the job which you wish to

cancel.

Confirm with START

Confirmation prompt

Select a menu item

The job is cancelled

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 77 %

JOB CANCEL

2.TRANSMIT

3.DOCUMENT

JOB CANCEL

[ENTER]:START

[G]:PREVIOUS SCREEN

[H]:NEXT SCREEN

after 5 seconds

POLLING RESERVE

FILE NBR = xxx

START

DELETE?

1.YES

2.NO

FILE NBR = xxx

JOB CANCELLED

1.RECEIVE

Polling

Polling TOSHIBA TF 831/861

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

Single polling

If your fax partner has reserved a

document for polling, you can poll the

document using the procedure described

in the following.

If you would like to use the delayed pollingdelayed polling

delayed pollingdelayed polling

delayed polling

facility,facility,

facility, you must first carry out the steps

described on page 89 before proceeding

as follows.

START

Standby mode

Enter the fax number of the fax

machine from which you wish to

poll

Confirm with START

Make your selection

for polling protection

1. with TOSHIBA code

2. without polling protection

Select a menu item

without protection (A) with TOSHIBA

code (B)

The polling procedure is stored as a job

and carried out.

Enter the TOSHIBA code

Confirm with START

The polling procedure is stored as a job

and carried out.

LOAD DOCUMENT

PRESS [START]

IF POLLING

POLLING

SECURITY CODE ?

1.YES

2.NO

Go to A Go to B

WITHOUT PROTECTION

WITH TOSHIBA CODE

WITHOUT

PROTECTION

BWITH

TOSHIBA CODE

START

nnnn

SECURITY CODE=

POLLING

63 GB

Polling

TOSHIBATF 831/861

Multiple polling

It is not only possible to poll documents

from a single fax machine; you are also

able to use your fax machine to poll

documents from several fax machines.

You are able to define up to 309 fax

partners using any combination of the

following:

• User-defined fax numbers

• Alphabet dialling memories

• One-touch dial keys

• Defined groups

If you wish to use the delayed multiple

polling facility

you must first carry out

the steps described on page 89 before

proceeding as described in the following.

Standby mode

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

Make your selection

for polling modes

Select a menu item

Press the MULTI key

Make your selection

for fax number (page 32),

Alphabet dialling (page 70),

One-touch dialling (page 75),

Telephone directory (page 39),

Group (page 78)

Confirm with START

(depending on selected action)

Make your selection

for further group elements

- or -

Confirm with START

Make your selection

for polling protection

1. with TOSHIBA code

2. without polling protection

Select a menu item

without protection (A) with TOSHIBA code

(B)

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

POLLING

1.POLLING

2.POLLING RESERVE

3.PROG. CONT. POLL.

MULTI

START

MULTI POLLING

ENTER TEL NUMBER,

SPEED DIAL KEY OR

ONE TOUCH KEY

MULTI POLLING

ENTER MORE OR

PRESS [START]

MULTI POLLING

SECURITY CODE ?

1.YES

2.NO

Go to A

WITHOUT PROTECTION WITH TOSHIBA CODE

Go to B

SHIFT POLLING

Polling

Polling TOSHIBA TF 831/861

BWITH

TOSHIBA CODE

START

nnnn

SECURITY CODE=

Multiple polling is stored and carried out

as a job.

Enter the TOSHIBA code

Confirm with START

Multiple polling is stored and carried out

as a job.

MULTI POLLING

WITHOUT

PROTECTION

65 GB

Polling

TOSHIBATF 831/861

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 77 %

Cancel polling

The process of polling a document is also

a job. Proceed as follows if you wish to

cancel this polling job:

Standby mode

Press the JOB CANCEL key

Cancel menu is displayed

Select a menu item

Make your selection

for selecting the required polling job

The first available polling job is displayed.

Select the job which you wish to

cancel.

Press the JOB CANCEL key

Confirmation prompt

Confirm with START

Selected polling job is cancelled

JOB CANCEL

2.TRANSMIT

3.DOCUMENT

JOB CANCEL

[ENTER]:START

[G]:PREVIOUS SCREEN

[H]:NEXT SCREEN

after 5 seconds

21-03-97 19:45

JOB CANCEL

1.YES

2.NO

START

POLLING

12345678

FILE NBR = 018

21-03-97 19:33

POLLING

998887766

FILE NBR = 017

DELETE?

1.RECEIVE

Polling

Polling TOSHIBA TF 831/861

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

Program Continous

Polling

The polling procedure is automated with

the program continuous polling. During a

defined period, your fax machine calls one

or more stations in order to poll a docu-

ment from the station. It is also possible

for several procedures to be carried out

during the day.

POLLING

1.POLLING

2.POLLING RESERVE

3.PROG. CONT. POLL.

PROG. CONT. POLL.

INTERVAL=(10-70)MIN

START

PROG. CONT. POLL.

TIME PERIOD =

08:00 - 17:00

PROG. CONT. POLL.

[GH] FOR SETTING

SCHEDULE =

MON-FRI

START

Standby mode

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

Make your selection

for polling modes

Select a menu item

Make your selection

for the period after which the polling

attempt is to be repeated (enter data in

steps of 10 minutes)

Enter the periods

Confirm with START

Make your selection for the period during

which program continuous polling is

active.

(Move the cursor using the O/P keys)

Enter the period

Confirm with START

Make your selection for the period of the

week in which program continuous poll-

ing is active (from-to). Use the O/P

keys to move the from-to cursor. Use the

G/H keys to set the day.

Enter the period of the week

Confirm with START

SHIFT POLLING

67 GB

Polling

TOSHIBATF 831/861

Make your selection

for the numbers of fax partners to be

served with program continuous polling.

Enter...

• User-defined numbers (see page 32)

• Alphabet dialling numbers (see

page 70)

• Telephone directory function (see

page 39)

• One-touch dial keys (see page 75)

Confirm with START

Make your selection

for polling protection

1. with TOSHIBA code

2. without polling protection

Select a menu item

without protection (A) with TOSHIBA code

(B)

PROG. CONT. POLL.

ENTER TEL NUMBER

ONE TOUCH KEY

SPEED DIAL KEY OR

START

MULTI POLLING

SECURITY CODE ?

1.YES

2.NO

Go to A Go to B

WITHOUT PROTECTION WITH TOSHIBA CODE

START

nnnn

SECURITY CODE=

Program continous polling is stored and

carried out as a job.

Enter the TOSHIBA code

Confirm with START

Program continous polling is stored and

carried out as a job.

MULTI POLLING

WITHOUT

PROTECTION

WITH

TOSHIBA CODE

Polling

Polling TOSHIBA TF 831/861

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

1.COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

Reverse direction

With the reverse direction facility, the

machine automatically polls another

document after having transmitted a

document. For this to be effective, a

document must have also been reserved

for polling on the receiver side.

TURNAROUND POLL

SECURITY CODE ?

1.YES

2.NO

Standby mode

Load original

Remember:

Printed side face down

Document ready

Enter the menu

The first 4 menu items are displayed

Select a menu item

Make your selection

for polling protection

1. with TOSHIBA code

2. without polling protection

Select a menu item

without protection (A) with TOSHIBA

code (B)

Go to A Go to B

WITHOUT PROTECTION WITH TOSHIBA CODE

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

COMM. RESERVATION

START

Make your selection

for fax number, alphabet dialling, one-

touch dial or telephone directory

Confirm with START

The document is read into memory (see

page 32)

When contact is made with the fax

partner, the document is transmitted and

the document is subsequently polled.

WITHOUT

PROTECTION

69 GB

Polling

TOSHIBATF 831/861

START

nnnn

TURNAROUND POLL

SECURITY CODE=

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

COMM. RESERVATION

START

Enter the TOSHIBA codes

Confirm with START

Make your selection

for fax number, alphabet dialling, one-

touch dial or telephone directory.

Confirm with START

The document is read into memory (see

page 32)

When contact is made with the fax

partner, the document is transmitted and

the other document is then polled.

WITH

TOSHIBA CODE

Store numbers

Store numbers TOSHIBA TF 831/861

Alphabet dial memory

The alphabet dial facility enables you to

enter a single “address” instead of the fax

number of your partner (which is fre-

quently a long number). This “address”

can be any number between 1 and 999.

The real fax number is stored under this

“address”. With frequently used fax num-

bers, the alphabet dial facility enables you

to save time.

A further component of the alphabet dial

memory is the alternative fax number

(second number). It is dialled if no fax

connection is established under the nor-

mal fax number. It is not essential for the

second fax number to be entered.

240 alphabet dial memories are available

and the name as well as the number of

your partner can be stored in this memory.

You can use up to 20 characters of your

choice in this memory. (see page 11 enter

the user name). It is also not absolutely

necessary for this data to be entered.

In addition to numbers and names, it is

also possible for additional options to be

assigned to an alphabet dial memory

position (see next page, Alphabet dial

options).

Please note that you must press

the “*” button before the actual

fax number if your fax machine

is connected to a PABX.

If you attempt to store an identi-

cal fax number in the alphabet

dial memory, the machine dis-

plays an error message. This prevents

identical fax numbers from being stored.

Example: Alphabet dial 421:

999

998

422

421

420

•

Fax number (128)

1234567890

0987654321

2. Fax number (128)

Name (20)

BLUME

Options

3. TX REPORT

4. LINE MONITOR

5. LOW SPEED TX

6. SUB ADRESS

7. TEL LINE SELECT

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

DIAL ENTRY

1.ABB. NUMBERS

3.ONE TOUCH KEYS

2.GROUP NUMBERS

ENTER ABB. NUMBER

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

ABB. NBR= 007

1234567890

START

ABB. NBR= 007

2nd TEL NBR=(MAX128)

START

Enter alphabet dial number

Standby mode

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

The menu items are displayed.

Select a menu item

Make your selection

Enter alphabet dial number(1-999)

Enter the alphabet dial number

Example: 7

Use the O key to correct data input

Confirm with START

Make your selection

for first fax number

Enter the fax number

Please note that you must press

the “*” button before the actual

fax number if your fax machine

is connected to a PABX.

Use the O key to correct input

Confirm with START

Make your selection

for alternative fax number

Enter the alternative fax number

-and / or-

skip with START

Alphabet

dial memory

TEL NUMBER=(MAX128)

SHIFT TEL LIST ENTRY

71 GB

Store numbers

TOSHIBATF 831/861

Make your selection

for name

Enter the name

(see scheme page 11)

-and / or-

skip with START

Confirm with START

Make your selection

for options

YES: See alphabet dial options page 72

NO: See below

Select a menu item

Assign the alphabet dial number to the

one-touch dial key (see page 75)

For further procedure, see under “one-

touch dial keys”

-or-

Confirm with START

Make your selection

further alphabet dial numbers

-or-

Press STOP, return to standby

mode

ID NAME =(MAX20)

ABB. NBR= 007

ID NAME =(MAX20)

ABB. NBR= 007

Toshiba

START

COMM. OPTION?

1.YES

2.NO

ABB. NBR= 007

PRESS ONE TOUCH KEY

TO ENTER OR

[ENTER]:TO SKIP

START

ENTER ABB. NUMBER

OR PRESS

[BACK]:TO PREVIOUS

STOP

[STOP]:TO COMPLETE

Store numbers

Store numbers TOSHIBA TF 831/861

Alphabet dial options

Apart from numbers and names, it is also

possible for additional options to be as-

signed to an alphabet dial memory posi-

tion:

Delayed Comm

The fax partner is linked to a specific

transmission time with this option, e.g. for

fax partners in other time zones; this

ensures that the documents always arrive

during business hours.

Journal

This setting influences the way in which

the journal is printed. You can enable or

disable this facility with respect to a

specific fax partner.

Listening-in

If the listening-in option is activated for a

fax transmission, the call establishment

attempt is played back via the built-in

speaker. This provides the operator with

an additional acoustic check of the call

establishment procedure. This is useful

whenever a connection is not established.

The cause is frequently an incorrect

number or a fax machine which is not

ready to receive.

Low Speed TX

When transmitting documents overseas or

when the error ratio increases, you should

reduce the transmission speed in order to

avoid errors. This is because the process

of sending fax documents is like travelling

in traffic: Your speed has to be adjusted to

suit the particular circumstances!

Please note that more time is required to

transmit the document when lower trans-

mission speeds are used.

Sub Address

This operating mode is used for faxing

documents in PC networks. It is essential

to enter the fax number (the number of

the fax card in the network) as well as the

sub address of the user in the network so

that the message can be forwarded within

the network.

Tel Line Select (optional)

This option can be used for selecting the

outside line (line 1, line 2) via which the

document is to be transmitted to the

specific fax partner.

Procedure up to this menu item:

See page 70

Make your selection

for options

Select a menu item

Display the first options.

Further options are to be found

under the display and can be

selected using the N key. The

menu items can of course also

be selected directly by entering the spe-

cific number.

COMM. OPTION?

1.YES

2.NO

FAX OPTIONS

1.COMPLETE

2.DELAYED COMM.

3.TX REPORT

73 GB

Store numbers

TOSHIBATF 831/861

Modify ABB numbers

If you wish to modify the contents of an

alphabet dial number, all you have to do

is simply enter the corresponding alphabet

dial number (see under “Alphabet dial

number”). If this number has already been

used, a further selection option is dis-

played.

All stored data can be overwritten or

skipped with the START key.

(Example: ABB, NBR. 7, name TOSHIBA):

Error message appears if you try

to store the same fax number

again in the alphabet dial

memory. This is to avoid storing equal

numers.

Procedure as described under

“Enter alphabet dial number”: See

page 70

Display message for existing alphabet dial

number

Menu displayed when alphabet dial

number already exists

Select a menu item

Option for editing the first fax number

-and/or-

Confirm with START

Option for editing the second fax number

-and/or-

Confirm with START

Option for editing the name

-and/or-

Confirm with START

Option for editing

Options

YES: See alphabet dial options

NO: See below

Select a menu item

Assign the alphabet dial number to the

one-touch dial key (see page 75)

Confirm with START

Make your selection

for further alphabet dial numbers

-or-

Press STOP, return to standby

mode

ABB. NUMBER ENTRY

ALREADY ASSIGNED

Toshiba

ABB. NBR= 007

after 2 seconds

ABB. NUMBER ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

ABB. NBR= 007

TEL NUMBER=(MAX128)

1234567890

START

987654321

ABB. NBR= 007

2nd TEL NBR=(MAX128)

START

ABB. NBR= 007

ID NAME =(MAX20)

Toshiba

START

COMM. OPTION?

1.YES

2.NO

ABB. NBR= 007

PRESS ONE TOUCH KEY

TO ENTER OR

[ENTER]:TO SKIP

START

ENTER ABB. NUMBER

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

STOP

Store numbers

Store numbers TOSHIBA TF 831/861

Delete ABB numbers

If you want to delete ABB numbers just

enter them.

If it is already assigned, you can select

how to proceed (Example:ABB, NBR. 7,

name TOSHIBA):

Please refer to page 70 for the

procedures as described under

“Enter alphabet dial number”

Display message for existing alphabet dial

number

Menu displayed with existing alphabet

dial number

Select a menu item

Make your selection

for further alphabet dial numbers

-or-

Press STOP, return to standby

mode

ABB. NUMBER ENTRY

ALREADY ASSIGNED

Toshiba

ABB. NBR= 007

after 2 seconds

ABB. NUMBER ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

ABB. NBR= 007

ABB. NUMBER ENTRY

CANCELLED

after 2 seconds

ENTER ABB. NUMBER

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

STOP

75 GB

Store numbers

TOSHIBATF 831/861

33335

333335

33335

One-touch dial keys

The one-touch dialling facility is a very

easy method of dialling your partner. You

can store fax numbers on 69 keys. You

need only press one key in order to dial

your partner.

Two options are available.

1. Direct configuration of one-touch dial

keys

Apart from numbers and names,

it is also possible for additional

options to be assigned to a one-

touch dial key (see page 73 Alphabet dial

options).

If the operator attempts to save

an identical fax number under a

one-touch dial key, the system

displays an error message. This prevents

identical fax numbers from being saved.

Fax number (128)

1234567890

0987654321

2. Fax number (128)

Name (20)

BLUME

Options

3. TX REPORT

4. LINE MONITOR

5. LOW SPEED TX

6. SUB ADRESS

7. TEL LINE SELECT

ONE

TOUCH xx

2. Assign alphabet dial number to a one-

touch dial key

When the fax number has been stored in

an alphabet dial memory, it can be

additionally assigned to a one-touch dial

key. This assignation is not subject to any

restrictions, i.e. any one-touch dial key

can be used (see page 71).

999

998

421

338

240

1Alphabet dial memory

•

ONE TOUCH 1

ONE TOUCH 8

ONE TOUCH 3

ONE TOUCH 24

ONE TOUCH 40

Criteria which can be assigned to a one-

touch dial key:

User-defined assignation of alphabet dial

memories to one-touch dial keys:

•

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

DIAL ENTRY

1.ABB. NUMBERS

3.ONE TOUCH KEYS

2.GROUP NUMBERS

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

01 . . . 69

ONE TOUCH= 40

TEL NUMBER=(MAX128)

ONE TOUCH= 40

TEL NUMBER=(MAX128)

1234567890

START

ONE TOUCH= 40

2nd TEL NBR=(MAX128)

Save fax number directly on one-

touch dial key

Standby mode

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

The menu items are displayed.

Select a menu item

Make your selection

press required one-touch dial key:

closed one-touch dial cover

One-touch dial key 1 - 35

open one-touch dial cover:

One-touch dial key 36 - 69

Press the one-touch dial key

Example: 40

Make your selection

for first fax number

Fax number input

Please note that you must press

the ”*” button before the actual

fax number if your fax machine

is connected to a PABX.

Use the ”O” key to make any correc-

tions.

Confirm with START

Make your selection

for alternative fax number

Enter the alternative fax number

-and / or-

skip with START

ENTER ONE TOUCH KEY

TEL LIST ENTRY

SHIFT

Store numbers

Store numbers TOSHIBA TF 831/861

ID NAME =(MAX20)

START

COMM. OPTION?

1.YES

2.NO

ONE TOUCH= 40

BROWN

ENTER ABB. NUMBER

OR PRESS

[BACK]:TO PREVIOUS

STOP

[STOP]:TO COMPLETE

Make your selection

for name

Enter the name

(refer to page 11 for diagram)

-and / or-

skip with START

Confirm with START

Make your selection

for options

YES: see alphabet dial options page 72

NO: see below

Select a menu item

Make your selection

for further one-touch dial keys

-or-

Press STOP, return to standby

mode

77 GB

Store numbers

TOSHIBATF 831/861

Cancel one-touch dial

keys

If you wish you cancel the contents of a

one-touch dial key, simply enter the corre-

sponding one-touch dial key in the menu

(see under one-touch dial keys). If this

one-touch dial key is already being used,

a further selection option is displayed

(example: one-touch dial key 1, name

TOSHIBA):

Refer to page 75 for procedure as

described under “One-touch dial

keys”

Display message for existing one-touch

dial key

Menu displayed if one-touch dial key

already exists

Select a menu item

Programming of one-touch dial key is

cancelled

Make your selection

for further one-touch dial keys

-or-

Press STOP, return to standby

mode

ALREADY ASSIGNED

Toshiba

after 2 seconds

1.CANCEL

CANCELLED

after 2 seconds

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

STOP

ONE TOUCH= 01

ONE TOUCH KEY ENTRY

2.RETAIN

ONE TOUCH KEY ENTRY

ONE TOUCH= 01

ENTER ONE TOUCH KEY

Store numbers

Store numbers TOSHIBA TF 831/861

999

421

338

333

240

235

•

1Alphabet dial

memory

GROUP XX

OT XX

ONE TOUCH KEY

3333335

Define groups

If you have a fixed number of partner to

whom you frequently send broadcast

transmissions, the stored broadcast facility

is just what you need.

You are permitted to define 50 different

groups, whereby each group can be

assigned a group number from 1 - 1999

and a name consisting of max. 20 charac-

ters.

Each group can contain max. 309 fax

partners, and these must be stored either

in the alphabet dial memory or under the

one-touch dial keys.

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DIAL ENTRY

1.ABB. NUMBERS

3.ONE TOUCH KEYS

2.GROUP NUMBERS

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

ENTER GROUP NUMBER

START

GROUP NBR= 0444

GROUP NAME =(MAX20)

GROUP NBR= 0444

GROUP NAME =(MAX20)

SUPERGROUP

START

GROUP NBR= 0444

ENTER ABB. NBR OR

[ENTER] TO COMPLETE

Define groups

Standby mode

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

The menu items are displayed.

Select a menu item

Make your selection

Group number (1 - 1999)

Enter group number

Example: 444

Confirm with START

Make your selection

for group name

Enter group name

(see page 11 for diagram)

Confirm with START

Make your selection

for group partner

Alphabet dial number -or-

one-touch dial key

SHIFT TEL LIST ENTRY

79 GB

Store numbers

TOSHIBATF 831/861

START

GROUP NBR= 0444

ENTER ABB. NBR OR

[ENTER] TO COMPLETE

START

PRESS ONE TOUCH KEY

GROUP NBR= 0444

[ENTER]:TO SKIP

TO ENTER OR

START

ENTER GROUP NUMBER

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

STOP

Confirm with START

Make your selection

for further group partner

-or-

Confirm with START

Make your selection

for one-touch dial key to which the group

is assigned.

-or-

Confirm with START

Make your selection

for further groups

-or-

Press STOP, return to standby

mode

Store numbers

Store numbers TOSHIBA TF 831/861

Edit groups

If you wish to edit the contents of a

group, simply enter the corresponding

group number (see under “Define

groups”). If this group number already

exists, a further selection option is dis-

played. All stored data can be overwritten

or skipped using the START key.

(Example: group number: 444, name:

Supergroup)

Refer to page 78 for procedure as

described under “Define groups”

Display message for existing group

number

Menu displayed if group number already

exists

Select a menu item

Make your selection

for new group name

-or-

Confirm with START

Make your selection

for group partner

If the operator enters existing group

partners, they can be cancelled (see

following example)

Enter an alphabet dial number

Make your selection

Cancel the selected group partner

1: YES

2: NO

Select a menu item

Make your selection

for further group partners

-and/or-

Confirm with START

Make your selection

for one-touch dial key to which the group

is assigned.

-or-

Confirm with START

Make your selection

for further groups

-or-

Press STOP, return to standby

mode

GROUP NBR= 0444

SUPERGROUP

GROUP NBR ENTRY

ALREADY ASSIGNED

after 2 seconds

1.CANCEL

3.RETAIN

2.MODIFY

GROUP NBR ENTRY

GROUP NBR= 0444

GROUP NAME =(MAX20)

SUPERGROUP

START

GROUP NBR= 0444

[ENTER] TO COMPLETE

ENTER ABB. NBR OR

ABB. NBR= 007

CANCEL ?

1.CANCEL

2.RETAIN

GROUP NBR= 0444

ENTER ABB. NBR OR

[ENTER] TO COMPLETE

START

GROUP NBR= 0444

PRESS ONE TOUCH KEY

TO ENTER OR

[ENTER]:TO SKIP

STOP

START

ENTER GROUP NUMBER

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

81 GB

Store numbers

TOSHIBATF 831/861

Cancel groups

If you wish to cancel a group, simply

enter the corresponding group number

(see under “Define groups”). If this group

number already exists, a further selection

option is displayed.

(Example: group number: 444, name:

Supergroup)

Refer to page 78 for procedure as

described under “Define groups”

Display message for existing group

number

Menu displayed if group number already

exists

Select a menu item

Group is cancelled

Make your selection

for further groups

-or-

Press STOP, return to standby

mode

GROUP NBR= 0444

SUPERGROUP

GROUP NBR ENTRY

ALREADY ASSIGNED

1.CANCEL

3.RETAIN

2.MODIFY

GROUP NBR ENTRY

GROUP NBR= 0444

CANCELLED

after 2 seconds

ENTER GROUP NUMBER

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

STOP

Report prints

Report prints TOSHIBA TF 831/861

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Program selection list

The program selection list provides you

with a complete overview of the menu

system for your fax machine. It is the only

list which can be selected via the main

menu item.

1.COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

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PRINTING LIST

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

The report is printed.

Transmission reports

The transmission reports provide you with

extensive and individual information con-

cerning the various transmission jobs of

your fax machine. You can use a special

menu to adjust the appearance of these

reports to meet your specific require-

ments.

The transmission report is always printed after every transmission.

The transmission report is printed out only if a transmission error occurs.

The transmission report is never printed out.

The first page of the document can be printed in reduced form on the

transmission report. This means that the transmission report can easily be

allocated to the document.

ALWAYS

ON ERROR

OFF

DOCUMENT?

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1.COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

SET TX REPORT

2.ON ERROR

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

The options of the first transmission

report can be selected.

Select a menu item

Further transmission reports follow auto-

matically for setting.

1.ALWAYS

83 GB

Report prints

TOSHIBATF 831/861

The various transmission reports

and related options: Transmission report printed out after every transmission in the

“direct transmission mode”. Setting:

• Always printed out

• Printed out only if transmission is errored

Printed out after every memory transmission.

Setting:

• Always printed out

• Printed only if transmission is errored

• Printed with/without image of document

Printed out after entire broadcast has been completed. Setting:

• Always printed out

• Printed only if transmission is errored

• Printed with/without image of document

Printed out after entire multiple polling has been completed.

Setting:

• Always printed out

• Printed only if transmission is errored

• Never printed out

TX REPORT

SET MEMORY-TX

REPORT

SET MULTI-ADD

REPORT

SET MULTI POLL

REPORT

Transmission report:

Memory TX report:

Explanation:

NBR:

Lists the communications in the order

they occurred

FILE NBR.:

Job-Nunber in the stack

DATE:

Date

TIME:

Time of transmission

DURATION:

Gives the length of each communication

in minutes and seconds.

PGS:

Gives the number of pages per transmission or

reception.

DEPT-NBR:

Assigning a department

TO/FROM;

Gives ID or telephone number of the receiver or

sender

Account:

Assigning a account

MODE:

Indicates the type of communication:

HS High Speed Transmission, only

between TOSHIBA machines

G3 Communication in stranged groups

operational mode.

EC Error correction mode

EX Error correction with TOSHIBA fax

P Documents were sent/received by

polling

M Indicates a memory communication

I Infobox

F Faxbox

STATUS: (of communication)

OK means successful

NG stands for communication error

see: error codes page 111.

MEMORY TRANSMISSION REPORT

TIME : 03.03.97 14:23

TEL NUMBER 1 : +44-1234567890

TEL NUMBER 2 : +44-9876543210

NAME : TOSHIBA MARKETING TF861

FILE NUMBER : 042

DATE : 03-03 14:23

TO- : 541

DOCUMENT PAGES : 01

START TIME : 03-03 14:23

END TIME : 03-03 14:30

SENT PAGES : 01

STATUS : OK

FILE NUMBER : 042 *** SUCCESSFUL TX NOTICE ***

Report prints

Report prints TOSHIBA TF 831/861

You can also subsequently

request the transmission report

for the previous 40

transmissions:

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Standby mode

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

Make your selection

for selecting the required entry

The most recent available entry is dis-

played.

Select the entry which you wish

to print.

Press the COPY/JOURNAL key

The required transmission report is

printed out

PREVIEW TX REPORT

[COPY]:PRINT REPORT

[G]:PREVIOUS SCREEN

[H]:NEXT SCREEN

after 5 seconds

FILE NBR = 091

+44-2131-123456

21-03 19:33

OK 01

+44-2131-123456

OK 01

FILE NBR = 088

21-03 04:25

COPY

JOURNAL

Multi transmission report:

After the successful multi-adress

transmission your fax will print a list of all

fax partys.

MULTI TRANSMISSION REPORT

TIME : 03.03.97 14:23

TEL NUMBER 1 : +44-1234567890

TEL NUMBER 2 : +44-9876543210

NAME : TOSHIBA MARKETING TF861

FILE NUMBER : 003

DATE: 03-03 13:12

DOCUMENT PAGES: 01

START TIME: 03-03 13:32

END TIME: 03-03 13:59

SUCCESFUL

ONE TOUCH NUMBER

01 GROUP 0001 ALLE ABB. 001 002 003 004

UNSUCCESFUL PAGES SENT

ONE TOUCH NUMBER

01 GROUP 0001 ALLE ABB. 005 15 00

SHIFT PREV. TX REP.

85 GB

Report prints

TOSHIBATF 831/861

Transmission and

reception journal

Your fax machine will record messages

which you transmit or receive in the form

of transmission and reception journals.

These lists are printed out automatically

after every 40 transmissions. You can also

manually request the journal at any time.

You should file this list as a record of the

document jobs; if your fax machine has to

be serviced, this list can provide valuable

assistance for to cure the problem.

Use the following steps to influence the

way in which the journal is printed out in

accordance with your requirements:

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1.COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

JOURNAL

1.MANUAL

2.AUTO

MANUAL OUTPUT

1.TX & RX JOURNAL

2.TX JOURNAL

3.RX JOURNAL

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

The journal options are displayed

1: Printed out only if the JOURNAL key*

is pressed

2: Printed out automatically every 40

jobs

Select a menu item

*) For “manual” output

Output options are displayed

1: Output of transmission and reception

journal

2: Output of transmission journal

3: Output of reception journal

Select a menu item

TRANSMISSION JOURNAL

TIME : 03.03.97 14:23

TEL NUMBER 1 : +44-1234567890

TEL NUMBER 2 : +44-9876543210

NAME : TOSHIBA MARKETING TF861

SCAN COUNT : 150 (00000096)

PRINT COUNT : 191 (000000BF)

DRUM COUNT : 1480 (000005C8)

TONER COUNT : 1 (00000001)

NBR FILE NBR DATE TIME DURATION PGS TO DEPT NBR ACCOUNT MODE STATUS

02 252 09.12 14:21 01/48 01 MAX MEIER EC 310 NG D1

RECEPTION JOURNAL

TIME : 03.03.97 14:23

TEL NUMBER 1 : +44-1234567890

TEL NUMBER 2 : +44-9876543210

NAME : TOSHIBA MARKETING TF861

SCAN COUNT : 150 (00000096)

PRINT COUNT : 191 (000000BF)

DRUM COUNT : 1480 (000005C8)

TONER COUNT : 1 (00000001)

NBR FILE NBR DATE TIME DURATION PGS FROM DEPT NBR ACCOUNT MODE STATUS

02 252 09.12 14:21 01/48 01 MAX MEIER EC 310 NG D1

Report prints

Report prints TOSHIBA TF 831/861

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Reservation list

This list illustrates the status of stack

memory (see page 33). It contains all jobs

which have not yet been completed.

Standby mode

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

The reserve list is printed out

RESERVATION LIST

TIME : 03.03.97 14:23

TEL NUMBER 1 : +44-1234567890

TEL NUMBER 2 : +44-9876543210

NAME : TOSHIBA MARKETING TF861

TX/RX FILE NBR FUNCTION PGS MAIL DATE TIME TO

003 MULTI TX 01 03-03 13:32 OT NBR01

POLL/FAX MAILBOX FILE NBR FUNCTION PGS DATE TIME TO

RECOVERY TX FILE NBR FUNCTION PGS MAIL DATE TIME TO

SHIFT RESERVATION LIST

The function list

This list provides information concerning

all settings of the fax machine. They

correspond with the settings which you

have made. Keep this list for any service

work which may be necessary.

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1.COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

The function list is printed out

87 GB

Report prints

TOSHIBATF 831/861

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The dial number lists

The dial number lists are made up of the

following lists:

• Alphabet dial numbers

• Group numbers

• One-touch dial numbers

• Relay numbers

Select a specific list or all lists in order to

obtain an overview of the stored numbers.

Standby mode

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

Selection menu for various numbers

1. All lists

2. Alphabet dial numbers

3. Group numbers

4. One-touch dial numbers

Select a menu item

The required list(s) are printed out

TELEPHONE NBRS LIST

1.ALL OF LISTS

2.ABB. NUMBERS

3.GROUP NUMBERS

FUNCTION LIST

TIME : 03.03.97 14:23

TEL NUMBER 1 : +44-1234567890

TEL NUMBER 2 : +44-9876543210

NAME : TOSHIBA MARKETING TF861

AUTO RECEIVE MODE : AUTO

RING DELAY : 1

SYSTEMPASSWORD

DIAL TYPE (LINE1) : MF

EXCHANGE TYPE : PABX

ACCESS TYPE : DIGIT

ACCESS DIGIT : 0

RINGER VOLUME : 4

POWER SAVER : OFF

START TIME : 00:00

END TIME : 00:00

ACCOUNT CODE : OFF

COVER SHEET : OFF

SCANNER & PRINTER

DOCUMENT LENGHT : 1 m

RX REDUCTION : ON

DISCARD : ON

COPY REDUCTION : OFF

HOME POSITION

RESOLUTION : STD

CONTRAST : NORMAL

MEMORY TX : ON

SECURITIY TX : OFF

COMMUNICATION

PRIVILEGED RX : OFF

ECM : ON

MEMORY RX : ON

TTI : INSIDE

RTI : OFF

U-FINE RECEPTION : ON

REDIAL MODE INTERVAL : 1 MIN

REDIAL MODE COUNTER : 1

MEMORY FUNCTION

COLLATED PRINT : OFF

RX MULTI COPY : 1

RECOVERY TX : OFF

RX MEMORY LOCK : OFF

MEMORY OPTION : 0MB

JOURNAL

MANUAL : TX&RX

AUTO : ON

ERROR CODE : ON

COMMUNICATION REPORT

DOCUMENT TX : ALWAYS

MEMORY TX : ALWAYS

(IMAGE)

MULTI TX : ALWAYS

(IMAGE)

MULTI POLL : ALWAYS

RECEPTION LIST

LOCAL MAILBOX : OFF

REMOTE MAILBOX : OFF

TOTAL PAGE

SCAN : 609

PRINT : 886

JAM COUNTER

DOCUMENT :0

PAPER :0

JAM CODE 01 :0

JAM CODE 04 :0

JAM CODE 11 :0

JAM CODE 12 :0

JAM CODE 13 :0

JAM CODE 14 :0

JAM CODE 21 :0

JAM CODE 22 :0

JAM CODE 23 :0

JAM CODE 24 :0

JAM CODE 25 :0

SHIFT TEL LIST PRINT

Report prints

Report prints TOSHIBA TF 831/861

ONE TOUCH NUMBER INFORMATION

TIME : 03.03.97 14:23

TEL NUMBER1 : +44-1234567890

TEL NUMBER2 : +44-9876543210

NAME : TOSHIBA MARKETING TF861

OT NBR. NAME/FUNCTION ABB./GROUP/TEL NUMBER TIME MON. BPS REPORT LINE STAMP

01 GROUP.NBR. 0001

29 ABB. NBR 002

GROUP NUMBER INFORMATION

TIME : 03.03.97 14:23

TEL NUMBER1 : +44-1234567890

TEL NUMBER2 : +44-9876543210

NAME : TOSHIBA MARKETING TF861

GROUP NUMBER NAME OT/ABB. NUMBER

001 ALL ABB. 001 002 003 004

ABBREVIATED TEL NUMBER LIST

TIME : 03.03.97 14:23

TEL NUMBER1 : +44-1234567890

TEL NUMBER2 : +44-9876543210

NAME : TOSHIBA MARKETING TF861

ABB.NBR. NAME TEL NUMBER TIME MON. BPS REPORT LINE STAMP

001 FIRST 11

002 601 12

DEPARTMENT CODE LIST

TIME : 03.03.97 14:23

TEL NUMBER 1 : +44-1234567890

TEL NUMBER 2 : +44-9876543210

NAME : TOSHIBA MARKETING TF861

DEPT NBR NAME DEPT CODE TX PGS RX PGS COPY PGS

D01 MASTER 12345 0 0 0

D02

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

The function list is printed out

An error message is displayed if

no departments are defined.

Department list

This list is useful for controlling costs per

department. If a mastercode is stored and

entered, a five-digit departement code

will appear additionally.

Mains failure report

This list is printed out in the event of

memory loss caused by a lengthy power

failure. Depending on the charge status of

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1.COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

the internal backup battery and the size of

image memory, memory loss may occur as early

as approx. 30 minutes after the power failure.

89 GB

Advanced settings

TOSHIBATF 831/861

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Delayed fax job

You can define a specific start time for

your fax jobs in order to compensate for

any differences in time zones or in order

to take advantage of low-rate charges.

Again, it is particularly advantageous that

your document or documents are not read

into memory, as the document feed is not

blocked.

The subsequent time defined for the

action is also not limited to one specific

day. You can program the fax job up to 30

days in advance.

The setting of the start time

relates to the following fax jobs:

• Single transmission

• Broadcast transmission

• Single polling

• Multiple polling

Standby mode

Load original

Remember:

Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the

corresponding function key

Make your selection

for start time (HH:MM) and day (DD)

Enter the start time

Example: 22:33 hours on the 18th

If the delayed fax job is to be

carried out on the same day, do

not enter any information under

“DD”.

The following fax job is linked to the start

time which has just been set.

Any fax job...

• Single transmission

• Broadcast transmission

• Single polling

• Multiple polling

SHIFT DELAYED COMM

DELAYED COMM.

TIME =HH:MM DD

nn:nnnn

DELAYED COMM.

TIME =HH:MM DD

23 : 33 18

RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

COMM. RESERVATION

Advanced settings

Advanced settings TOSHIBA TF 831/861

Set transmission header

position

The transmission header contains the

code, the name, time of transmission and

the current page number. Normally it

appears in the top 5 mm of the incoming

copy. If this area contains important

information this information is overwritten

by the transmission header. In order to

prevent this from happening, you are able

to displace the transmission header.

Accordingly, the transmission header is

first printed before the copy is printed.

The effect is that the length of the

incoming copy is extended by approx. 5

mm.

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

for transmission header possion

Select a menu item

Press STOP, return to standby

mode

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1.COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

TTI

2.OUTSIDE

1.INSIDE

STOP

91 GB

Advanced settings

TOSHIBATF 831/861

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4.MENU LIST

STOP

Reception trailer (RTI)

You can activate the reception trailer

facility to ensure that reception of a

document is precisely documented. The

RTI is printed at the bottom of the

incoming copy, and contains the current

reception data such as time and date of

reception as well as the IDs of the

transmitter and receiver.

RTI

2.OFF

1.ON

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

for reception trailer

Select a menu item

Press STOP, return to standby

mode

Permanent monitoring

If the operator listens into a fax transmis-

sion, the call establishment attempt is

played back via the built-in speaker. This

provides you with an additional acoustic

check of the call establishment proce-

dure. This is a valuable asset whenever a

call is not established. The reason is

frequently a wrong number or a fax ma-

chine which is not ready to receive.

In this setting, all all

all all

all transmission

procedures are played back via

the speaker.

TF831

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

for permanent monitoring

1: ON

2: OFF

Select a menu item

Press STOP, return to standby

mode

TF861 //

STOP

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LINE MONITOR

1.ON

2.OFF

Advanced settings

Advanced settings TOSHIBA TF 831/861

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Call redial

If the machine is not able to transmit a

fax job, the job is retained in memory and

the machine attempts to send the fax job

again at a later date.

You can set two criteria for this call redial

facility:

• Period between the call redial at-

tempts

• Number of redial attempts

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

(for TF 831 menu item 06)

Make your selection

Select a menu item

1: see part A

2: see part B

REDIAL MODE

1.INTERVAL

2.COUNTER

Go to A Go to B

INTERVAL COUNTER

AINTERVAL Period between call redial at-

tempts

Make your selection

call redial interval

(default setting: 1 minute)

Enter the required figure

Confirm with START

Press STOP, return to standby

mode

REDIAL MODE

INTERVAL= (01-15 MIN)

START

STOP

BCOUNTER Number of call redial attempts

Make your selection

Number of call redial attempts

(default setting: 3 times)

Enter the required figure

confirm with START

Press STOP, return to standby

mode

REDIAL MODE

START

STOP

COUNTER =(00-14)

93 GB

Advanced settings

TOSHIBATF 831/861

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1.COMM. OPTIONS

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4.MENU LIST

START

STOP

Set ringer volume

An incoming call sets off the ringer via the

speaker. You can adjust the volume of this

signal.

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

for ringer volume

Enter the required figure

confirm with START

Press STOP, return to standby

mode

SET VOLUME

VOLUME =(1-7)

Advanced settings

Advanced settings TOSHIBA TF 831/861

Power saver

(stand by)

The printer unit of your fax machine

requires a heat source of approx. 170° C

in order to be able to print out documents

immediately. This heat source is heated at

specific intervals in order to maintain the

temperature at the required level. This

consumes electricity, and the fan also has

to run constantly. If you wish to save

electric current or prevent the fan noise,

you are able to deactivate the permanent

heating facility. The heater in such cases

would only be activated if a fax document

is received or printed out. There is a delay

of around 1 minute before documents

can be printed out.

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

for power saver

1: Power saver on

2: Power saver off

Select a menu item

Make your selection

period for power saver time

Enter 00:00-00:00 to perma-

nently activate the power saver

facility (24 hours)

Enter the period

confirm with START

Press STOP, return to standby

mode

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SET POWER SAVER

1.ON

2.OFF

START

STOP

SET POWER SAVER

TIME PERIOD =

00:00 - 00:00

95 GB

Advanced settings

TOSHIBATF 831/861

Cost centre manage-

ment

You can allocate any four-digit number to

your fax transmissions. This number under

the corresponding item in the transmission

journal identifies the appropriate job. In

this way, special transmission jobs can be

linked to specific cost centres.

If this function has been activated, your

are able to enter the cost centre number

before every transmission.

Press the START key to skip entry of the

cost centre number.

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

for ACCOUNT CODE

1: Activate cost centre management

2: Deactivate mode

Select a menu item

Press STOP, return to standby

mode

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1.ON

2.OFF

STOP

ACCOUNT CODE

Advanced settings

Advanced settings TOSHIBA TF 831/861

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

for the department code

1: Enter department code

2: Clear and cancel department codes

Select a menu item

Make your selection

for the department name (this name

appears in the transmission header of the

fax partner)

(see page 11 for diagram)

Enter the department name

confirm with START

Make your selection

for department code

(use master code when first entered)

confirm with START

Make your selection

for further departments (2 - 50)

-or-

Press STOP, return to standby

mode

Department code

In order to prevent your fax machine from

being used by unauthorised persons, you

can lock it using a 5-digit code. 50 such

codes are possible, and a separate journal

is assigned to each of these codes. It is

conceivable that this code can be used

for setting up a cost centre management

system. The fax machine can now only be

enabled by entering the relevant depart-

ment code. The five-digit code is entered

and confirmed with the START key.

If a fax is transmitted after being

released by the department

code, the name of the

corresponding department is displayed in

the transmission header of the fax

partner.

The code for department

number 01 is the master code.

This code must be entered for

creating further department codes or

cancelling existing department codes.

If the fax machine has been

enabled by a department code

and if no further action takes

place, the code must be entered again

after a further approx. 1.5 minutes.

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1.YES

2.NO

DEPT CODE ENTRY

MASTER CODE ENTRY

DEPT NBR= 01

DEPT NAME=(MAX20)

MASTER CODE ENTRY

DEPT NBR= 01

DEPT NAME=(MAX20)

Ghostbusters

MASTER CODE ENTRY

DEPT NBR= 01

MASTER CODE=

nnnn

START

DEPT CODE ENTRY

DEPT NUMBER=(1-40)

STOP

97 GB

Advanced settings

TOSHIBATF 831/861

Modify or delete a

department

Can only be accessed via master

code.

Standby mode

Enter master code (!)

confirm with START

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

for the department code

(this menu is available only if the master

code is entered)

Select a menu item

Make your selection

for required department

Enter the department number

confirm with START

Make your selection

Department 1 cannot be can-

celled as it is permanently linked

to the master code.

Select a menu item

Proceed as indicated in the menu

Press STOP, return to standby

mode

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1.YES

2.NO

DEPT CODE ENTRY

START

DEPT CODE ENTRY

ALREADY ASSIGNED

DEPT NBR= xx

Fanny Bones

after 2 seconds

DEPT CODE ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

DEPT CODE ENTRY

DEPT NUMBER=(1-40)

STOP

START

Advanced settings

Advanced settings TOSHIBA TF 831/861

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1.YES

2.NO

DEPT CODE ENTRY

Disable department

code

If the department code is disabled, the

previously entered departments cannot be

accessed by entering the master code

again.

Standby mode

Enter master code

confirm with START

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

for the department code

(this menu can only be

accessed by entering the mas-

ter code)

Select a menu item

The fax machine is permanently enabled

99 GB

Advanced settings

TOSHIBATF 831/861

Cover sheet

The cover sheet is a form which is placed

at the head of your fax transmission. It is

a tool to enable the operator to classify an

incoming fax more easily.

You are able to choose between a “nor-

mal” cover sheet which sets out the

information in text form and a “personal”

cover sheet.

With the personal cover sheet, you can

add a diagram to the “normal” informa-

tion. This diagram is scanned into the

machine in the same way as a document

and is retained in memory as the cover

sheet diagram.

The following diagram illustrates the

relevant area of the document which is

subsequently displaced on the cover

sheet. All white areas are omitted.

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

for cover sheet function

1. Cover sheet is activated

2. Cover sheet is cancelled

Select a menu item

Make your selection

for cover sheet character

1. Cover sheet with diagram and text

2. Cover sheet only with text

(Example: cover sheet with diagram)

Select a menu item

Insert required cover sheet docu-

ment

confirm with START

The document is saved as the cover

sheet diagram

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COVER SHEET

2.OFF

1.ON

2.OFF

1.ON

WITH DOCUMENT ?

COVER SHEET

LOAD DOCUMENT

START

1333335

Effective area

Space for logos,

graphs, diagrams,

etc.

top

133333335

110 mm150 mm

Cover sheet:

Please refer to page 50 for

details of how to send the cover

sheet.

100

Advanced settings

Advanced settings TOSHIBA TF 831/861

Retain jobs

If a job cannot be transmitted because for

instance the partner fax is busy, your fax

machine attempts to redial the number at

regular intervals of approx. 2 minutes*.

After the XXth* redialling, the job will be

automatically deleted from the stack and

a transmission report (see page 83) will

be printed out. To prevent the deletion of

such a job use this procedure. Each job

will then be available for a certain time

(1-24hours). If this job can not be suc-

cessfully sent during this period it will be

deleted automatically from the memory.

Every time you retain a job in memory

your fax prints out a transmission report

(see page 83) to inform you how long this

job will be retained in memory. To send

retained jobs see page 54.

*) Depending on setting (see page 92)

If too many documents are

retained in memory, the fax

memory will become full since

every retained job requires

memory.

If you find that the memory is

frequently too small, ask your

dealer for a memory expansion!

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Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

for retain job

Select a menu item

Make your selection

for retaining time

(preset retaining time is displayed)

Input retaining time

-and/or-

confirm with START

Press STOP, return to standby

mode

2.OFF

1.ON

START

STOP

RECOVERY TRANSMIT

STORED TIME =(01-24)

101 GB

Advanced settings

TOSHIBATF 831/861

Query job status

The two status lamps LINE 1 and LINE 2

indicate whether your fax machine is

active at any particular time. If you require

more precise information concerning this

activity, you can query the current status

of the machine. This status query also

enables you to cancel the current job.

Line 1

Line 2

Line 3

Line 4

Indication of line (line 1, 2)

Indication of activity (transmission, reception, polling,

etc.) Indication of current number of pages (P xxx)

Indication of job number

Indication of transmission type (ECM, G3, High Speed)

Indication of transmission speed (14400 BPS etc)

Indication of the ID of your partner fax

LINE 1 TRANSMIT P 001

FILE NBR= 123

EC 14400 BPS

+44 2131 123456

LINE 1

LINE 2

JOB STATUS

LINE-1 TRANSMIT

FILE NBR = 123

P001

EC 14400 BPS

+44-2131-123456

TRANSMIT

FILE NBR = 123

P001

EC 14400 BPS

+44-2131-123456

LINE-2

Standby mode

The LINE lamp lights up and indi-

cates activity on the line

Press the JOB STATUS key

The current status is displayed

If the second line is also active (optional)

Press the JOB STATUS key

(again)

The current status of the second line is

displayed

JOB STATUS

Do you wish to cancel the current status? Cancel current status

The current status is displayed

Press the JOB CANCEL key

Confirmation prompt

confirm with START

The current job is interrupted and the job

is cancelled

LINE-1 TRANSMIT

FILE NBR = 123

P001

EC 14400 BPS

+44-2131-123456

JOB CANCEL

2.NO

CANCEL ?

FILE NBR = 123

1.YES

START

The status display is made up as follows:

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102

Advanced settings

Advanced settings TOSHIBA TF 831/861

Line 2 mode (option)

If the second line (option) is installed in

your fax machine, you can use a different

configuration for this second line:

setting:

TX/RX

RECEPTION ONLY

TIMER

Practical information:

The second line is also used as a trans-

mission line by the fax machine. If you

have a large number of fax documents

to transmit (e.g. in the event of exten-

sive broadcasts) and if you need to

transmit these fax documents as

quickly as possible, then you should

select this setting.

If your fax machine should be reach-

able at all times, you can reserve the

second line exclusively for receiving fax

documents. In this case, documents

are transmitted only via line 1.

This setting is a combination mode for

the second line. Outside the defined

period, the second line has the same

priority as line 1 (see first setting).

Within the defined period, it is used

exclusively used for receiving docu-

ments (see second setting).

Effect:

The second line has

the same priority as

line 1.

The second line is

used exclusively as

the receiving line.

During a user-defin-

able period, the sec-

ond line can be re-

stricted to be a pure

reception line.

Use the fax function “TEL LINE

SELECT” to temporarily

circumvent these settings.

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LINE-2 MODE

1.TX/RX

2.RECEPTION ONLY

3.TIMER

TIME PERIOD =

RECEPTION ONLY

00:00 - 00:00

START

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

for line 2 mode

(Example: TIMER)

Select a menu item

Make your selection

for period “only receiving line”

Enter the new period

confirm with START

Press STOP, return to standby

mode

STOP

103 GB

Advanced settings

TOSHIBATF 831/861

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Basic setting, document

length

In the basic setting of your fax machine,

the document length is limited to one

meter. If the document is longer than one

meter, the machine displays the error

message “document jam” after one meter

is exceeded, and the transmitted is

interrupted. You are able to disable this

restriction to prevent this from happening.

DOCUMENT LENGTH

1.1m

2.UNLIMITED

STOP

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Display the basic setting

Select a menu item

Press STOP, return to standby

mode

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Basic setting, transmis-

sion memory

The transmission memory is activated in

the basic setting of your fax machine.

This enables transmission jobs to be

stacked as jobs in this memory (see

page 33). If you disable the transmission

memory, the document is retained in the

document feed until the transmission

procedure is completed.

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Display the basic setting

Select a menu item

Press STOP, return to standby

mode

SET MEMORY TX

1.ON

2.OFF

104

Advanced settings

Advanced settings TOSHIBA TF 831/861

Basic setting, resolution

and contrast

The basic setting of contrast and resolu-

tion can be changed. Please read

pages 44 et seq. for information

concerning contrast and resolution.

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Display the basic setting for resolution

Select a menu item

Display the basic setting for contrast

Select a menu item

Press STOP, return to standby

mode

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STOP

SET RESOLUTION

1.STANDARD

2.FINE

3.U-FINE

SET CONTRAST

1.NORMAL

2.DARKER

3.LIGHTER

105 GB

Advanced settings

TOSHIBATF 831/861

Basic setting, ECM (er-

ror correction mode)

Your fax machine is equipped with an

error correction facility (ECM). If your fax

partner also has an error correction

facility, this permits error-free fax

transmission. One effect linked with ECM

is that the transmission time increases if

there are any problems on the line. This

may involve very high costs with oversees

calls. For this reason, you can completely

deactivate the ECM facility.

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Display the basic setting

Select a menu item

Press STOP, return to standby

mode

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SET ECM

1.ON

2.OFF

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1.ON

2.OFF

Basic setting, protected

transmission

The transmission of documents is re-

stricted. You are now able to transmit

documents only to fax machines whose

code has been stored as a fax number in

your alphabet dial memory. You can thus

transmit your documents only to certain

partners.

Any changes to this basic setting

have far-reaching

consequences!

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Display the basic setting

Select a menu item

Press STOP, return to standby

mode

SET SECURITY TX

106

Advanced settings

Advanced settings TOSHIBA TF 831/861

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Basic setting, TX stamp

(option)

Each document that has been success-

fully sent can be marked with a stamp.

Ask your TOSHIBA dealer for a stamp.

The TX stamp is only used as

transmission confirmation if you

have set transmission without

memory (see page 36).

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Display the basic setting

Select a menu item

Press STOP, return to standby

mode

SET STAMP TX

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1.ON

2.OFF

Basic setting,

superfine reception

(only TF 861)

With this facility, you are able to decide

whether your fax machine is also able to

use superfine resolution for receiving

documents. The superfine resolution

places a certain amount of strain on the

receiving memory. Under unfavourable

conditions, a document might not be

received completely with this resolution if

memory capacity is exhausted. For this

reason, it is recommended that this

function be used only if a memory

expansion has been installed (see page 9).

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Display the basic setting

Select a menu item

Press STOP, return to standby

mode

U-FINE RECEPTION

107 GB

Advanced settings

TOSHIBATF 831/861

Additional paper cas-

settes (optional)

If the 250 sheet paper cassette is not

adequate, you are able to install up to two

additional paper cassettes (each holding

250 sheets). Please contact your TOSHIBA

dealer for details.

Divider sheet

A divider sheet is automatically added

after every transmission in order to enable

the individual fax documents received to

be distinguished more easily.

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

for divider sheet

Select a menu item

Press STOP, return to standby

mode

Documents received from fax A

Divider sheets

Documents received from fax B

Basic equipment

with 2nd line

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

for divider sheet

Select a menu item

Press STOP, return to standby

mode

STOP

1.ON

2.OFF

1.ON

2.OFF

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SEPARATOR PAGE

108

Possible problems

Possible problems TOSHIBA TF 831/861

Diagnosis programs

You can use a diagnosis routine to check

the key panel and the print unit of your

fax machine. The following criteria can be

tested:

Key panel:

• All LEDs are activated so that they

flash at regular intervals.

• All segments of the display are acti-

vated so that they change from bright

to dark at regular intervals.

• The slide register of the display is

checked.

• The functioning of all keys can be

checked interactively.

Print unit:

• Contrast ratios from white to black

areas.

• Density of printout.

• Resolution of laser unit.

• Evenness of printout.

• Geometry of printout.

• Toner consumption test (constant

printouts)

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1.OPE PANEL TEST

2.PRINT TEST

3.COMLINE

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

for

1. Key panel test

2. Print unit test

3. Comline activation

Select a menu item

Continue under A,B

Go to A Go to B

KEYPAD TEST PRINTER TEST

AKEYPAD TEST Key panel test

All lamps flash, all segments of the

display are activated at regular intervals.

confirm with START

The slide register on the display is tested

by a black bar which moves from top left

to bottom right. The bar must appear in

every segment of the display and must

not stop anywhere. Press any key, apart

from STOP key. The designation of the

key which has been pressed is displayed.

The function of each key can be tested

individually in this way.

Press STOP, return to standby

mode

START

STOP

109 GB

Possible problems

TOSHIBATF 831/861

BPRINTER TEST Print unit test

Data entry prompt for type of printer test

1. Test image

2. Endurance test

Select a menu item

Document printed out

The ensurance test cannot be

terminated with the keypad.

This test is terminated only

when the paper cassette is

empty!

Press STOP, return to standby

mode

STOP

PRINT TEST

1.PATTERN 1

2.PATTERN 2

Error messages in the

display

Your fax machine indicates operating

errors or does not carry out a function in

accordance with your requirements.

Before you contact customer service,

consider a moment and identify the error

message in the following list. You will

probably then be able to remedy the fault

yourself.

General procedure to be followed for

error messages in the display

1. Analyse error message.

2. Rectify cause of error.

3. Press STOP key to cancel error message in

display.

4. If necessary, switch off fax machine for 10

seconds and press STOP key again.

All error messages are re-

tained in the display until they

are acknowledged with the

STOP key. If this error message does

not disappear, the cause of the error

has still not been rectified.

How to correct

Press the STOP key. If the error message

does not disappear, activate the installa-

tion procedure (see page 10) and confirm

all settings.

The mains error report (see page 88) is

printed out in order to provide you with a

list of lost criteria.

Allow this cover to snap carefully into

position.

Close the housing cover carefully.

Send your document(s) with a lower

resolution, or send them using the direct

mode (see page 36).

If this error persists, please contact your

dealer for a memory expansion.

Follow the instructions on page 115 to

rectify the document jam.

Cause

Alphabet memory and internal settings have

been lost due to a lengthy power failure

Contents of the image memory have been lost

following a power failure.

The cover on which the keypad is located has

not snapped into position.

The upper part of your fax machine housing has

not snapped into position.

The transmission / reception memory is full.

Documents have jammed in the document

feeder.

Display

BROKEN REGISTRATION

PRESS [STOP]

CONFIRM DIAL LIST

POWER FAILURE

TX COVER OPEN

RX COVER OPEN

MEMORY FULL

DOCUMENT JAM

110

Possible problems

Possible problems TOSHIBA TF 831/861

Display

UPPER PAPER EMPTY

MIDDLE PAPER EMPTY

LOWER PAPER EMPTY

PAPER EMPTY

TONER LOW

TONER EMPTY

DRUM LIFE WARNING

REPLACE DRUM

CONFIRM PROCESS-UNIT

PRINTER DISORDER

LOAD DOCUMENT

COMMUNICATION ERROR

SORRY NOT POSSIBLE

LINE BUSY

PAGE# MISMATCH

POLLING ERROR

NOT ALLOWED NOW

NOTIFY THE SERVICEMAN

Cause

(Only in conjunction with additional paper cas-

settes)

No more paper in the upper cassette.

(Only in conjunction with additional paper cas-

settes)

No more paper in the middle cassette.

(Only in conjunction with additional paper cas-

settes)

No more paper in the bottom cassette.

The recording paper is empty

The toner is almost out. Only enough toner for

approx. 100 more copies.

There is not enough toner for printing.

The printer unit is almost spent. About 100

sheets can be printed after this is displayed.

The printer unit is spent.

The printer unit is missing or has not been

installed correctly.

Indicates a fault in the printer unit.

No document

A transmission error occurs while a document

is being transmitted.

Selected function not possible at present.

Other party was busy.

Page counter and actual documents are differ-

ent (see page 47).

A polling attempt has been made, and resulted

in an error.

You have tried to start a function which is

blocked.

How to correct

Load new recording paper (see page 8).

Install a new cartridge (see page 6).

Please contact your TOSHIBA dealer for

ordering a new printer unit.

Replace the process unit (see page 5).

Install the process unit correctly.

Betätigen Sie die Verriegelung.

Contact your TOSHIBA dealer and notify

him of the code in the display message.

The action requires a document.

Consult the transmission report (see

page 82) and try to establish the cause of

the error with the following pages.

Read the operating instructions for any

restrictions concerning your selected

action.

Test the connection using the listening-in

option (see page 42). Have you pressed

“*” on the extension for obtaining an

outside line (see page 15)?

Ask the other party to identify which page

has not been transmitted.

Polling was not reserved, or the password

was incorrect, or polling protection did

not meet the specified criteria (see

page 58).

Wait until the current action of the fax

machine has been terminated.

Please contact your TOSHIBA dealer.

111 GB

Possible problems

TOSHIBATF 831/861

Error codes in journal If “TRANSMISSION ERROR” appears in the

display of your fax machine, the error code

describes the specific error. The same code is

shown also in the journal and transmission

report.

Code

21/E0/E6

Cause

No recording paper

Paper jam

Documents have jammed in the document

feed.

Open the upper covers

Toner empty

Power failure

Printer fault/Pix-Mem error

Memory error

Internal fault

Transmission interrupted by the transmitter/

receiver.

Page error

Polling error

Memory overflow

Line busy

How to correct

Put more paper in the paper cassette.

Remove the jammed paper (see

page 115/116).

Remove the document jam as described

on page 115.

Allow these covers to snap carefully into

position.

Replace the toner. (see page 88)

A power failure has occurred.

Try to remedy the printer fault yourself,

otherwise contact the customer service

of your TOSHIBA dealer.

If this error occurs frequently, please

notify the customer service of your

TOSHIBA dealer.

If this error occurs frequently, please

notify the customer service of your

TOSHIBA dealer.

Start the transmission process again or

request your fax partner to repeat the

transmission process.

A specific number of pages has been set,

but a different number of pages has been

sent (see page 47).

Polling was not reserved, or

the password was incorrect, or

polling protection did not meet the speci-

fied criteria (see page 58).

Use a lower resolution for your docu-

ments or send these documents in the

direct mode (see page 36).

If this error occurs frequently, please

contact your dealer for a memory exten-

sion.

Test the connection using the listening-in

option (see page 42). Have you pressed

“*” on the extension for obtaining an

outside line (see page 15)?

112

Possible problems

Possible problems TOSHIBA TF 831/861

Code

80/B0/D0

81/B1/B9

83/84/85/C1/C2

86/D2

Cause

Wrong codeword

Communication error

Compatibility error

Training error

Image error

Line error

Image cannot be saved

How to correct

A document has been retrieved with the

wrong codeword (see page 58).

Bad line.

The document has probably not been

transmitted. You should transmit your

document again to be safe.

A function which is not a TOSHIBA fea-

ture or an ITU-T standard feature is used

during a transmission procedure.

Bad line.

Before the documents are transmitted,

the fax machines check the line quality

with test signals.

If this error occurs, the document is not

transmitted.

No images were transmitted after

handshaking between the fax machines.

If this error occurs, the document is not

transmitted.

Various lines have not been detected

during the transmission procedure. Call

the other party to establish whether the

document is legible.

Memory overflow on the other machine.

Transmit your document again later.

113 GB

Possible problems

TOSHIBATF 831/861

... and solutions

If the display gives an error message,

clear the fault and delete the display with

STOP.

Check there is power on the machine.

The 7 must be switched on (see page 4).

Use acceptable documents only (see

page 31).

Close the cover. It should be firmly locked

in place on both sides.

Try again. Replace the receiver only when

you have pressed START.

Use acceptable documents only (see

page 31).

Adjust the document guides accordingly.

Ask the receiver to put paper in his

machine.

Send your document again: the image

must be face-down on your document

feeder.

Make a copy of your document on your

fax machine (see page 29). If your copy is

also difficult to read, clean the document

reader.

Make a copy on your fax machine (see

page 29) and adjust the settings to your

document. You can also improve

document quality: By making the print on

the photocopy darker, enlarging or

reducing. (see page 44/45). Then send

again.

Redial. You may get a better

conncection.

Check and correct stored numbers (see

page 70/75).

Check that your telephone is connected

correctly to the socket (see page 7).

Plug the connecting cable of your fax

machine into the socket (see page 7).

Switch to the correct dialling procedure:

DTMF or pulse-dialling (see page 14).

Set the line types to EXTENSION (see

page 15).

Plug the connecting cable of your fax

machine into the socket (see page 7).

Problem

Your document is not automatically pulled

into the feeder.

The text ”transmission” is not displayed

when you press the START key.

The document is damaged during sending

or copying.

Your fax machine performed transmission

correctly but the message was not

received by the receiver.

The receiver received a blank sheet

instead of the document sent.

The receiver reports: The document

transmitted is difficult to read.

Abbreviated or one-touch dialling do not

work.

No dial tone is heard when handset is off-

hook.

Your call does not arrive although you

have dialled the correct number.

Possible causes ...

Your machine displays an error.

The display is blank.

Document size or thickness of paper are not

acceptable.

The operator control panel is not firmly locked.

You replaced the receiver before pressing

START.

Document format or paper thickness not as

specified.

The document guides are not properly adjusted

to the paper size.

The other machine is out of paper.

You loaded your document in the machine with

the image face-up.

Your machine’s document reader is dirty or

damaged.

RESOLUTION and CONTRAST are not set

correctly.

The telephone connection is poor.

Abbreviated or one-touch dialling number is not

correctly stored.

The telephone is not correctly connected.

The fax machine is not correctly connected.

Your fax machine has been set to the wrong

dialling mode.

If you are connected to a PABX: You have set

the wrong line type.

Your fax machine is not connected to the

PSTN.

Transmission problems Your fax machine reports an operating error or

fails to perform the required function. Before

you make an unnecessary call on your service

technician, take your time and see if you

can help yourself. This checklist will help

you recognise and eliminate errors.

114

Possible problems

Possible problems TOSHIBA TF 831/861

Problem

You press START to receive an document.

But you receive nothing.

Your recording paper is not fed out.

The dcoument received is difficult to read.

You receive a completely blank document.

The document received is partially printed.

You can send fax messages without any

problem, although you cannot receive any.

... and solutions

If the display shows an error message,

eliminate the fault and delete the display

with STOP.

Check the wiring. See page 7.

Check there is power to the machine.

The machine must be switched on (see

page 7).

Press SROP and remove the document.

When receiving the next fax, be sure to

replace the handset only after you have

pressed START.

Close the cover. Both sides of the cover

must be firmly locked in place.

Remove the jammed paper (see

page 116).

Ask the sender to reset the resolution and

contrast or improve the quality of the

document e.g. by making the print on the

photocopy darker, enlarging or reducing.

Then have it send again.

Ask the sender to transmit the document

again (see page 31).

Check whether the sender loaded in the

correct manner.

Close the cover. Both sides of the cover

must be firmly locked in place.

Switch off receiving protection (see

page 28).

Possible causes ...

Your have an error displayed.

The fax machine is not correctly connected.

The display is blank.

There is still a document in the feeder.

Your fax machine is set in manual receiving

mode and you replaced the handset before

pressing START.

The operator control panel is not closed.

The recording paper in your machine is

jammed.

Document quality is poor.

The telephone connection is poor.

The sender made a mistake when loading the

document.

The operator control panel of your fax machine

is not closed properly on both sides.

Receiving protection is activated.

technician, take your time and see if you

can help yourself. This checklist will help

you recognise and eliminate errors.

Receiving problems Your fax machine reports an operating error or

fails to perform the required function. Before

you make an unnecessary call on your service

115 GB

Possible problems

TOSHIBATF 831/861

Cleaning document

scanner

Never use abrasive materials to clean your

fax machine - they could cause damage.

If documents transmitted are difficult to

read, the document scanner must be

cleaned. You can easily tell when: Make a

test copy of the document on your fax

machine and compare the copy with the

original.

Before you open

the operator control panel as shown ...

... print out any data which may be stored.

Then switch off your fax machine.

Using a soft cloth,

wipe the movable white roller and the glass

pane underneath.

If these parts are very dirty, you can

also use a slightly moist cloth and

then wipe off with a dry cloth.

Before closing

the operator control panel, return the white

roller to its former position.

Switch your fax machine on again.

Document jam How to clear a document jam

Press the release button

to open the control panel cover.

Keep the power ON.

The jammed document

can be carefully removed.

Do not try to send the jammed

document again. Use a carrier sheet

or make a photocopy and transmit

this instead.

Close the control panel

Take care that the cover locks firmly into place.

Now by pressing STOP delete the error

message.

116

Possible problems

Possible problems TOSHIBA TF 831/861

How to clear a

recording paper jam

After opening

the upper cover and side cover of the housing,

you will see the possible locations where the

paper may be jammed: Remove the paper from

here without applying force...

... or from underneath the process unit.

Do not touch any parts inside the

machine other than those described

here. The heater cover may be very hot - even

when the machine is switched off.

When paper is jammed, never open the

recording paper cassette.

If necessary, pull up the fixer unit and carefully

pull out the jammed paper.

After you have replaced the process unit, close

the covers by pressing down lightly until they

lock into place. Now delete the error message

by pressing STOP.

When the density of the stamp mark lowers, fill

the ink.

Open panel by pressing release button.

Apply one or two drops of the stamp ink.

Close the operator panel.

Filling the stamp ink

117 GB

Possible problems

TOSHIBATF 831/861

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

LOAD DOCUMENT

RESIDUAL MEMORY 100 %

Remote maintenance

(COMLINE)

Your fax machine permits remote

diagnosis. This means that the internal

settings can be read and changed via a

telephone line. In order to ensure that

data protection is assured, COMLINE is

possible only after you enable your

machine for this facility.

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Male your selection

to enable COMLINE

Select a menu item

Press STOP, return to standby

mode

1.COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

1.YES

2.NO

STOP

COMLINE

Connection to PABX

If your fax machine is connected to a

PABX, additional sources of errors are

possible. In the event of any problems,

you should work through the following

items and compare them against the

current installation of your fax machine.

Where necessary consult the person who

installed your PABX.

• Does the PABX have public line

capability?

• Does the PABX have DDI capability?

• Have you entered the „*“ key before

the actual fax number?

• How is the public line obtained (earth

key, flash, number)?

• What dialling method is used (pulse-

dialling, DTMF dialling)?

118

Possible problems

Possible problems TOSHIBA TF 831/861

UK Connection information

We declare, that TOSHIBA is using

mark in compliance with

EN 50 082-1, EN 55 022/B and

EN 60 950

This TOSHIBA Facsimile

Transceiver is intended for

connection to public

telecommunication services as

follows:

By using the cable described as

TEL LINE CABLE in the packaging

list of the instruction manual. This

cable plugs into the socket on the

left hand side of the TF 831/861

which is marked LINE and the

other end into the standard PSTN

analogue socket found in the UK.

This terminal equipment complies with

the following requirements:

Group 3 fax modem

Automatic call initiation

Storage of telephone numbers for

retrieval by a predetermined code

Automatic dialling

Automatic repeat attempts

Call progress monitor

Series connection facility

LD or MF dialling

Operation with or without dial tone

being present.

UK Connection information

Any other usage will invalidate

the approval of the apparatus if as

a result, it then ceases to conform

to the standards against which

approval was granted.

119 GB

Possible problems

TOSHIBATF 831/861

Index

Alphabet dialling ........................... ,70et seq.

Broadcast...................................... ,40et seq.

Call redial................................................. ,53

Cancel alphabet dial numbers ................. ,74

Cancel job ............................................... ,56

Cancel reception ..................................... ,27

Cancel transmission ................................. ,56

Code ........................................................ ,15

Code, TOSHIBA-Code.................... ,58et seq.

Codeword ................................................ ,58

Comline ................................................. ,117

Communication error ...................,113et seq.

Connection to mains .................................. ,7

Contrast ................................................... ,45

Controls .................................................. ,1-2

Copy, self-copy......................................... ,29

Cost centre management ......................... 95

Cover sheet............................................... 99

Date ......................................................... ,17

Delayed transmission ................................ 89

Department code ...................................... 96

Dialling method ........................................ ,14

Dialling ..................................................... ,32

Divider sheet ......................................... , 107

Document jam ....................................... ,115

Documents .............................................. ,31

DTMF dialling ........................................... ,14

Earth key .................................................. ,15

ECM ........................................................ 105

Equipment list ......................................... ,1-2

Error code ....................................... ,111-112

Error messages ............................ ,109et seq.

Faults ...........................................,109et seq.

Faults, line faults ..........................,109et seq.

Flash ........................................................ ,15

Function list.............................................. ,86

Grey levels ............................................... ,44

Group transmission ............................. ,40,41

Group, single............................................ ,40

Reception ..................................... ,18et seq.

Reduce transmission speed ..................... ,49

Remote maintenance ............................ ,117

Replace drum ............................................ ,5

Replace heating cleaner ............................ ,5

Replace printer unit ................................... ,5

Replenish stamp ink ............................... ,116

Replenish toner .......................................... ,6

Reserve documents for polling ................. ,57

Reserve polling......................................... ,57

Reserve, polling ....................................... ,57

Resolution ................................................ ,44

RTI (reception trailer) ................................ 91

Save groups .................................. ,78et seq.

Save names ............................................. ,11

Save names .................................. ,11et seq.

Save numbers ............................... ,70et seq.

Save station names ................................. ,11

SECURE RX............................................... 21

Secure RX ................................................ 21

Self-copy ................................................. ,29

Separator Page ...................................... ,107

Single group ............................................ ,40

Sub-address .............................................. 72

Switch off fan .......................................... ,94

TAE socket ................................................. ,7

Telephone directory.................................. ,39

Temporary group ...................................... ,40

Terminal ID ............................................... ,13

Time ........................................................ ,17

TOSHIBA code .............................. ,58et seq.

Transmission errors ...................... ,109et seq.

Transmission header ................................ ,90

Transmission problems ........................... ,113

Transmission protection ................ ,48et seq.

Transmission report .................................. ,82

Transmission stamp ........................... ,51,106

Transmission, delayed .............................. ,89

Transmit documents ................................ ,32

Transmit documents ..................... ,32et seq.

Transmit without memory ......................... 36

Transport equipment .................................. ,5

Transport .................................................... ,5

TTI (transmission header) .......................... 90

Unpacking .................................................. ,4

ID ............................................................. ,13

Identify and remedy errors ...........,109et seq.

Insert documents ..................................... ,31

Insert fax paper ..................................... ,8,31

Insert paper........................................... ,8,31

Insert recording paper ................................ ,8

Installation .................................... ,10et seq.

Job in memory.............................. ,33et seq.

Journal .................................................... ,85

Language ................................................. ,16

Line faults .................................... ,109et seq.

List, function list....................................... ,86

List, journal .............................................. ,85

List, number list ....................................... ,87

List, transmission report ........................... ,82

Listening-in .................................... ,42et seq.

Main line .................................................. ,15

Memory expansion ..................................... ,9

Memory reception.................................... ,20

Number list .............................................. ,87

Number of calls ........................................ 18

Obtaining public line ................................ ,15

One-touch dial key ................................... ,75

Overview ................................................. ,1-2

PABX ........................................................ ,15

Paper jam .................................... ,115et seq.

Poll documents ................................... ,57-69

Polling ........................................... ,57et seq.

Power saver ............................................. ,94

Print in reverse order ................................ ,25

Pulse dialling ............................................ ,14

Reception memory .................................. ,20

Reception problems ............................... ,114

Reception protection ............................... ,28

Reception reduction ................................ ,19

Reception trailer (RTI) ............................... 91

Index

Toshiba TF831861 TF 831/861 Instruction Manual User To The Badc0e9e Bb03 4e3b 843b 8600f513e0c2

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