Toshiba TF831861 TF 831/861 Instruction Manual User To The Badc0e9e Bb03 4e3b 843b 8600f513e0c2

User Manual: Toshiba TF831861 to the manual

Open the PDF directly: View PDF PDF.
Page Count: 119 [warning: Documents this large are best viewed by clicking the View PDF Link!]

1
A
C
D
B
G
F
EH
I
N
J
L
K
M
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
19
18
21
20
Welcome to your fax machine
Welcome to your fax machine2
GB TOSHIBATF 831/861
15
A
B
C
D
E
F
G
H
I
J
K
L
M
N
DISPLAY
Displays indications about the operating
modes of your fax machine. Your con-
trol monitor for all function settings.
Warning lamps
If there is a malfunction on your fax
machine, the lamp under the corre-
sponding symbol will light up.
Paper jam:
Indicates that there is a docu-
ment jam or copy paper jam.
(see page 115/116)
Paper out:
Indicates that the user must
replenish the copy paper. (see
page 8)
Toner out:
Indicates that the user will use
have to replenish the toner.
(see page 6)
Drum operating time:
Indicates that the printing unit
will soon have to be replaced.
(see page 5)
Alarm lamp:
Indicates an operating mal-
function which cannot be
clearly identified. Please con-
tact service personnel in these
cases.
MENU KEYS
Use these keys to select the menu or a
specific menu item.
DTMF key (▼)
When the pulse dialling mode has been
selected (see page 14), this button
temporarily switches over the dialling
procedure to DTMF.
1
2
DIAL KEYPAD
Used for entering telephone numbers or
selecting characters.
MONITOR
When you press this key, the fax ma-
chine connects to the line and the
speaker enabling the user to listen into
the call establishment attempt is acti-
vated. The subsequent fax connection is
handled directly, i.e. without job admin-
istration via the memory.
REDIAL / PAUSE
Activates the last number dialled, in-
serts a dialling pause.
SPEED DIAL
Press this key to select a stored alpha-
bet dial number, a name or a group.
Line 1 lamp
Indicates transmission on line 1.
Line 2 lamp
Indicates transmission on line 2 (the
second line is optional.)
PC COMM lamp
If this lamp flashes, it indicates that
data are being transmitted form the PC
to the interface (the PC interface is
optional).
One-touch dial cover for one-
touch dial keys 36-69 and func-
tion keys.
ONE TOUCH DIAL KEYS
Sends documents at the push of a
button.
JOB STATUS KEY
You can use this key to query the status
of individual jobs.
JOB CANCEL KEY
Use this key if you wish to cancel a job
which has been stored or which is due
to be handled.
MULTI KEY
To create a group consisting of one-
touch dial, ABB dial and manual dial
numbers. Available for group dialling as
well as for group polling.
MODE KEY, with status lamps
Use this key to select the resolution for
the current fax job. The status lamps
represent the selected mode. If no
status lamp lights up, the STD resolution
has been set.
COPY / JOURNAL KEY
The user is able to make copies of
documents which have been inserted. If
no document has been inserted, press
this key to request the journal.
TX REPORT KEY
Use this key to set the output criteria for
the transmission report.
ENTER KEY
Activates selected menu items and also
used for terminating data input.
STOP KEY
Cancels error messages and terminates
menu input.
START KEY
Activates transmission, reception (off-
hook) and selected menu items.
14
4
5
6
18
16
Exit document extension tray
Exit document tray
Control panel
Recording paper tray
Recording paper cassette
Recording paper cassette (accessories)
Recording paper cassette (accessories)
Side cover
Top cover release button
Extension of document tray
Telephone connections
Document tray
Control panel release button
Document guides
17
3
8
7
9
10
11
12
13
21
20
19
3GB
TOSHIBATF 831/861
Preparation
Preparation
Contents
Preparation
Unpacking ................................................... 4
Remove transport: ...................................... 5
How to install the process unit:................... 5
To make a good impression: the toner pack 6
Connection to the mains............................. 7
How to insert the recording paper: ............. 8
How to install the exit paper tray: ............... 8
Insert memory card(s).... ............................ 9
Installation
The Menu-system ..................................... 10
Enter user name ....................................... 11
Enter terminal ID ....................................... 13
Setting dialling method ............................. 14
Connection to PABX,
obtaining a public line ............................... 15
Set language ............................................ 16
Set date and time..................................... 17
Reception of documents
Set standby mode..................................... 18
Automatic reception ................................. 18
Manual reception ...................................... 18
Reception reduction ................................. 19
Memory reception..................................... 20
SECURE RX............................................... 21
Activate and deactivate
Secure Rx ................................................. 24
Correct sequence of printout .................... 25
Multiple printout ........................................ 26
Cancel reception ...................................... 27
Reception protection ................................ 28
Local copy ................................................ 29
Copy reduction.......................................... 30
Transmit documents
Document format ..................................... 31
Automatic fax messages........................... 32
Stack mode .............................................. 33
Useful job-management ............................ 34
Important transmission .............................. 35
Direct transmission ................................... 36
Transmission using alpha dial .................... 37
Transmission one-touch dial ...................... 38
Transmission using telephone directory ..... 39
Single multi-address transmission ............. 40
Stored broadcast ...................................... 41
Monitoring (direct) .................................... 42
Monitoring (Job) ....................................... 43
Set resolution ........................................... 44
Set contrast .............................................. 45
Transmission options, ECM on/off ............. 46
Transmission options, number of pages .... 47
Transmission options, secure transmission 48
Transmission options, reduced speed ........ 49
Transmission options, send cover sheet .... 50
Transmission options, transmission stamp (if
installed) ................................................... 51
Chain dialling ............................................ 52
Redial ....................................................... 53
Resend (retained job)................................ 54
Cancel a job placed on hold
(with job placed on hold) .......................... 55
Cancel transmission .................................. 56
Polling
Reserve polling.......................................... 57
Polling protection ...................................... 58
Reserve polling, permanent
(general info box) ...................................... 59
Reserve polling, append documents ......... 60
Cancel polling reservation ......................... 61
Single polling ............................................ 62
Multiple polling.......................................... 63
Cancel polling ........................................... 65
Program continous polling......................... 66
Reverse direction ...................................... 68
Store numbers
Alphabet dial memory ............................... 70
Alphabet dial options ................................ 72
Modify ABB numbers ................................. 73
Delete ABB numbers ................................. 74
One-touch dial keys................................... 75
Cancel one-touch dial keys ....................... 77
Define groups ........................................... 78
Edit groups ................................................ 80
Cancel groups ........................................... 81
Report Prints
Program selection list................................ 82
Transmission reports ................................. 82
Transmission and reception journal ........... 85
Reservation list.......................................... 86
The function list ........................................ 86
The dial number lists ................................. 87
Department list ......................................... 88
Mains error report ..................................... 88
Contents
Advanced settings
Delayed fax job ......................................... 89
Set transmission header position .............. 90
Reception bottom line (RTI) ...................... 91
Permanent monitoring .............................. 91
Last-number redial .................................... 92
Adjust ringer volume ................................. 93
Power saver (stand by).............................. 94
Cost centre administration ........................ 95
Department code ...................................... 96
Modify or delete a department ................. 97
Deactivate department code .................... 98
Cover sheet............................................... 99
Retain jobs .............................................. 100
Query job status ...................................... 101
Line 2 mode (optional) ............................ 102
Basic setting, document length............... 103
Basic setting, transmission memory ........ 103
Basic setting, resolution and contrast ..... 104
Basic setting, ECM (error correction
method ................................................... 105
Basic setting, protected transmission ...... 105
Basic setting, TX stamp (optional) ........... 106
Basic setting,
Superfine reception (only TF 861) ........... 106
Divider sheet ........................................... 107
Additional paper cassettes (optional) ...... 107
Possible problems
Diagnosis programs................................. 108
Error messages in display ........................ 109
Error codes in journal .............................. 111
Transmission problems ............................ 113
Receiving problems................................. 114
Cleaning document scanner ................... 115
Document jam ........................................ 115
How to clear a recording paper jam ....... 116
Filling the stamp ink ................................ 116
Remote maintenance (COMLINE) ........... 117
Connection to PABX ................................ 117
UK Connection information
UK Connection information ..................... 118
Index
Index ....................................................... 119
4
GB TOSHIBA TF 831/861
Preparation
Preparation
The correct location
for your fax machine is easily found:
• near a 230 V AC socket*,
• near a telefphone connection, ideally with a single line reserved
for your fax machine.
* No other equipment with high power consumption (such as a
photocopier) or equipment which generates electrical noise
(such as a radio, computer, radio transmitting and receiving
equipment) should be connected to this mains supply.
AC power
You will find the mains connection on the back of the machine. The
ON/OFF switch is situated above the mains jack. Now switch your
machine on.
Please protect your machine from:
vibration
direct sunlight
dust
humidity
heat
1. Fax machine
2. User manual
3. Powercable
4. Process unit with
toner
5. Fixer cleaner
6. Exit document tray
7. Recording paper
indicator
8. Ozone filter
Unpacking
When unpacking your machine, please check that all parts shown
here are present and in perfect condition.
A4
B5
B4
A5
5GB
TOSHIBATF 831/861
Preparation
Preparation
• Press the unlocking button and open the
housing of your fax machine.
• Remove the three cross-head screws which
secure the laser unit.
• Screw these screws into the three retainer
holes.
• Remove the remaining paper and plastic
fittings.
Remove transport
fittings:
How to install the
process unit:
In order to transport or move the
machine the toner pack and the
process unit has to be removed.
In order to prevent transport damage, the high-
quality process unit of your new fax machine is
delivered in special packaging to provide
additional protection. Please follow the
enclosed instructions. This is how to install the
unit:
Open the top cover
by pressing the release button.
Install the process unit...
by inserting the pins into the lateral guides and
then, by applying slight pressure, lower it into
the correct position.
A damaged drum will affect the copy
quality. Therefore: Never touch the
drum surface or expose the drum to
sunlight for more than three minutes.
6
GB TOSHIBA TF 831/861
Preparation
Preparation
To make a good
impression: the toner
pack
When installing the machine for the first time
or later when the message TONER LOW or
TONER EMPTY is displayed, you must replace
the toner pack in your fax machine. At the
same time also replace the fixer cleaner.
When replacing toner:
Release the green Stopper and pull the pack
out of its support in the direction of the arrow,
as shown.
When installing for the first time:
Unpack the toner pack supplied.
Do not touch any sensitive parts of the printer
system.
First shake the new toner pack,
insert in the direction of the arrow and slide
forward.
Now remove the seal.
When holding the protective foil, be sure to
avoid contact with any toner residue.
The toner pack latch locks into place
with a click.
Replacing the fixer cleaner
(or installing for the first time): If necessary, pull
the used cleaner ribbon upwards: when
inserting the new cleaner, be sure that the
white felt side is facedown.
Do not touch any parts inside
the machine other than those
described. The fixer cover can
be very hot - even after the machine
has been switched off.
7GB
TOSHIBATF 831/861
Preparation
Preparation
Now
close the cover
until it locks firmly into place.
Never throw the old pack into an open
fire. Use packaging from exchanged
parts to ensure proper disposal as
inorganic waste.
CAUTION:
In case you come into contact with toner:
• Wash hands in cold water and clean
thoroughly with soap.
• Wash eyes with plenty of water.
• If you have inhaled toner, breathe deeply in
the open air.
• If toner gets in your mouth, wash it out with
plenty of water.
• In an emergency, call al doctor.
...and now: the ozone filter
As you see, it is inserted in its support
underneath the cover. When inserting, hold the
filter only by the ribbons in order to avoid
clogging the filter mesh.
Connection to the mains
Telephone connection
Connect your fax machine (LINE jack) to the telephone socket, as
shown on the right.
Line 1
Line 2
optional
On/off switch
Power cable
8
GB TOSHIBA TF 831/861
Preparation
Preparation
Install the exit paper tray fits in the
slots on the left side of the fax.
How to insert the
recording paper: Remove the paper cassette
Insert a stack of A4 paper.
Prepare the recording paper by flexing and
fanning out the stack to separate the sheets.
Place the paper so that it lies straight in the
cassette with the side to be printed facedown
and don’t forget:
The paper cassette holds a maximum
250 sheets (80 g/sm).The paper is
never stacked above the limit mark.
(as shown on the left)
Then: Slide the cassette into the slot
until you hear it lock in place.
Do not use damp, wrinkled on torn
paper.
How to install the exit
paper tray:
9GB
TOSHIBATF 831/861
Preparation
Preparation
Insert memory card(s) 1. Switch your fax machine OFF.
Stack memory is deleted when a
memory expansion is inserted. Please
ensure that, before the memory
expansion is inserted, the memory display is
100 % in order to prevent the transmission job
being lost.
2. Open the housing cover.
3. Remove the cover for the memory modules.
4. Insert the memory expansion card so that
the soldered side is pointing upwards.
Close the cover for the memory modules.
Close the housing cover.
Insert the card into the left-hand slot,
unless another card has already been
inserted. In this case, use the right-
hand slot.
10
GB
Installation
Installation TOSHIBA TF 831/861
The M key activates the menu and moves
the highlight bar up.
The N key moves the highlight bar down.
The P key selects the appropriate
submenu level.
The O key selects the superior menu
level.
Once a menu item has been selected
with the highlight bar via these control
keys, it is activated by pressing the ↵(EN-
TER) key. Alternatively, you can use the
START key for this purpose. It may well
happen that more than four items are
displayed in one menu. In this case, press
the M/N control keys several times to
display these concealed menu items.
Example: Menu 3, 1 (Installation, Setup,
1. Menu item highlighted)
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
2.LISTS
4.MENU LIST
3.INSTALLATION
1.COMM. OPTIONS
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Select a menu item
To select a sub menu, there is
no need to see it in the LCD.
The only requirement is that this
menu item has to be in the same menu
level.
The report is printed.
The menu system
Your fax machine is equipped with a four-
line display which provides you with infor-
mation concerning all operating modes.
This display makes it more easy for you to
work with the various functions of your fax
machine, and everything is set out in a
clear menu. Up to four menu items are
displayed on each occasion, and a
number is assigned to each of these
items.
A special group of keys is used for acti-
vating the menu as well as for control
activities within the various menu levels. 3x
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
ENTER
1. AUTO RECEIVE MODE
2. LANGUAGE
3. TERMINAL ID
4. DATE & TIME
5. DIAL TYPE
6. VOLUME
7. POWER SAVER
8. DEPARTMENT CODE
9. ACCOUNT CODE
10. COVER SHEET
visible part
One version of the menu selection procedure is to
enter the corresponding number of the particular
menu item. It is not necessary to press the INPUT
button. As soon as the relevant number has been
entered, the menu item is executed. This is also
applicable for the concealed menu items.
When entries are being made, it is not
possible to receive. Because of this, the
machine returns to idle status if no entry
is made within one minute.
Consider the following example in order to familiar-
ise yourself with the menu system. The system
prints out the program selection list, on which
you receive the complete menu structure of your
fax machine.
START
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
PRINTING LIST
or
or
11 GB
Installation
Installation
TOSHIBATF 831/861
Enter user name
In order to ensure that a transmitted fax
document can also be uniquely identified,
a transmission header is printed on the
top 5 mm of the document. This transmis-
sion header contains various items of
information, incl. the user name and the
sender ID of the fax machine which trans-
mitted the documents.
User name:
You can enter any 40 characters (max.)
for the user name.
Use the number keypad for entering the
characters. Several characters are as-
signed to each number, and the charac-
ters can be selected by repeatedly press-
ing the corresponding key.
The following table sets out all characters
which are allocated to the various number
keys.
Place character:
The character of your choice is placed
wherever the flashing cursor is located.
Please use the O / P keys to control the
highlighted input.
Cancel characters:
Move the highlighting to the appropriate
position and press the DELETE key on the
one-touch dial key field. The character is
then deleted and is replaced by an empty
character. If you do not wish to have an
empty character, press the INSERT key on
the one-touch dial keyfield before deleting
the character. In this mode, the charac-
ters to the right move one position to the
left. The insert mode is indicated by a
corresponding symbol in the display. Press
the INSERT key again to exit this mode.
Key
1
2
3
4
5
6
7
8
9
0
Allocated characters
1
ABC2abcÀÁÂÃÄÅÆßàáâãäåæç
DEF3defÈÉÊËèéêë
GHI4ghiÌÍÎÏ
JKL5jkl
MNO6mnoÑñòóôõö
PQRS7pqrs
TUV8tuvÙÚÛÜùúûü
WXYZ9wxyz
(+)0 space Øø!'#S%&*-/:=@?
12
GB
Installation
Installation TOSHIBA TF 831/861
Replace character:
Move the highlighting to the appropriate
position and proceed as detailed under
the procedure for entering a new charac-
ter. The character is then overwritten.
Insert character:
Press the INSERT key before you insert a
character. To exit this mode, press the
INSERT key again.
If a character has just been inserted, you
cannot delete it immediately. In this case,
move the cursor to the next field and then
return immediately to the previous posi-
tion. The character can then be deleted.
When the name is complete, press the
START key.START key.
START key.START key.
START key.
Example: TOSHIBA
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
Enter the name
Example: Toshiba
1 x 8 > T 7 x 4 > i
7 x 6 > o 6 x 2 > b
9 x 7 > s 5 x 2 > a
6 x 4 > h
Name is ready...
Confirm with START
Continue with „Enter the terminal
ID“
//
START
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
2.LISTS
4.MENU LIST
3.INSTALLATION
1.COMM. OPTIONS
J
SET TERMINAL ID
ID NAME=(MAX40)
J
SET TERMINAL ID
ID NAME=(MAX40)
TOSHIBA
13 GB
Installation
Installation
TOSHIBATF 831/861
Enter terminal ID
The terminal ID which is part of the
transmissing header contains the number
under which your fax machine can be
reached. The number should be entered
in the international format:
Example:
+44-2131-12345678
Fax number
Space (to improve
legibilitly)
Area code (without initial
0)
Country code (here:
Germany)
Plus symbol (for the
international form)
In Germany it is obligatory to
enter the terminal ID!
If you have installed the second
line (optional), enter an addi-
tional code.
Continued from “Enter user name”
Option for selecting the national or
international form.
Please always select the
international form.
Select a menu item
Make your selection
Now enter the code
Insert a pause with pause button
Code is complete...
Confirm with START
Press STOP, return to standby
mode
INT. CODE ? LINE-1
1.ADD +
2.NOT NEEDED
+ J
TEL NUMBER =(MAX20)
SET TERMINAL ID
SET TERMINAL ID
TEL NUMBER =(MAX20)
+44-2131-123456
START
STOP
J
14
GB
Installation
Installation TOSHIBA TF 831/861
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
The current dialling method is highlighted
Select a menu item
The current connection type is
highlighted
Continue with “Connection to main line /
PABX’s”
Go to A Go to B
EXCHANGE PSTN EXCHANGE PABX
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Setting dialling method
There are two dialling methods. The
pulse-dialling method is normally used in
the public switched telephone network. If
your fax machine is connected to a PABX,
the DTMF dialling method may also be
used. As the public network is
modernised, this dialling method may also
be used in the public network. If you are
in any doubt, first try the pulse-dialling
method (basic setting). If the dialling
procedure fails, try DTMP dialling.
If you have installed a second
line (optional), enter the dialling
method for each line separately.
//
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
DIAL TYPE LINE-1
1.MF
2.DP
SET EXCHANGE TYPE
2.PABX
1.PSTN
15 GB
Installation
Installation
TOSHIBATF 831/861
APSTN
PABX
B
Select a menu item
Press STOP, return to standby
mode
Select a menu item
Make your selection
Select a menu item
Example: digit
Enter the digit(s) for obtaining
public line
Example: 0
Confirm with START
Press STOP, return to standby
mode
1.PSTN
2.PABX
SET EXCHANGE TYPE
1.PSTN
2.PABX
SET EXCHANGE TYPE
SET ACCESS TYPE
1.EARTH
3.DIGIT
2.FLASH
STOP
SET ACCESS TYPE
n
SET ACCESS TYPE
ACCESS DIGIT = (1-3)
SET ACCESS TYPE
ACCESS DIGIT = (1-3)
0
START
STOP
Connection to PABX,
obtaining a public line
The TF 861 can be connected not only to
the public switched telephone network
(public line) but also to a PABX. In this
case, additional parameters have to be
entered.
With PABXs, the public line is obtained in
various ways:
• Number Dial one digit (or several
digits) in order to obtain
the public line
• Earth key Earth potential is con-
nected to the line in
order to obtain the public
line.
• Flash key With this method of
obtaining the public line,
the connection circuit is
interrupted briefly.
When the method of obtaining a
public line has been entered,
you must always press the key
"*" before the actual number when you
dial your fax partner. This is also
applicable for saving the fax numbers (see
page 70ff).
16
GB
Installation
Installation TOSHIBA TF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
2.LISTS
4.MENU LIST
3.INSTALLATION
1.COMM. OPTIONS
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Select a menu item
Press STOP, return to standby
mode
//
03.DEUTSCH
02.ITALIANO
STOP
Set language
Your fax machine is set to English. Please
carry out the following menu steps if you
wish to use another language for the
menu and the list prints.
01.ENGLISH
LANGUAGE
17 GB
Installation
Installation
TOSHIBATF 831/861
Set date and time
Enter the current date and time at this
point so that all details relating to date
and time is correct. The internal clock of
your fax machine then runs automatically
- even in the event of a power failure.
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
for 12- or 24-hour format
Select a menu item
Example: 24-hour format
Enter the date and the time
Confirm with START
Make your selection
for the date format
Select a menu item
Make your selection
for the month (using figures or the name)
Select a menu item
Press STOP, return to standby
mode
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
2.LISTS
4.MENU LIST
3.INSTALLATION
1.COMM. OPTIONS
//
SET TIME FORMAT
1.24HOURS
2.12HOURS
SET DATE & TIME
15-03-97 SAT 19:56
DD-MM-YY HH:MM WWW
START
SET DATA MODE
1.MM-DD-YY
2.DD-MM-YY
2.NAME
SET MONTH MODE
STOP
1.NUMERIC
3.YY-MM-DD
18
GB
Reception of documents
Reception of documents TOSHIBA TF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
2.LISTS
4.MENU LIST
3.INSTALLATION
1.COMM. OPTIONS
//
AUTO RECEIVE MODE
1.AUTO RECEIVE
2.MANUAL RECEIVE
RING DELAY = (01-05)
AUTO RECEIVE
If your fax machine is connected to the PSTN
or the PABX, there are two different ways of
receiving documents.
Set standby mode
If the line is reserved exclusively for fax
operation.
The fax machine switches over to recep-
tion as soon as the line rings. (The
number of ringing signals before the fax
machine switches on can be set by the
operator)
The fax machine is always
activated, even if the call is
initiated by a voice partner.
Automatic reception
If the line is used primarily for telephone traffic. The call must be accepted manually; the
fax machine is not activated when the
line rings. The call must be accepted
manually; the fax machine is not
activated when the line rings. The call
must be accepted by an additional
telephone.
If you wish to transmit a
document, you must press the
START key of the fax machine.
Ensure that any fax calls can be
accepted. The START key is only effective
when the handset is off-hook.
Manual reception
01
To set reception mode do the
following:
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
1. Automatic reception
2. Manual reception
Select a menu item
Example: Automatic reception
Make your selection
for the number of ringing signals before
the fax machine connects to the line.
Enter the required number
Confirm with START
Press STOP, return to standby
mode
START
STOP
19 GB
Reception of documents
Reception of documents
TOSHIBATF 831/861
Reception reduction
Your fax machine uses A4 paper. For
technical reasons the entire length of this
page cannot be used. So the fax machine
reduces the length of the incoming
document (max. 90%). This means that
the received image may be slightly
compressed.
In general, this effect is not problematical.
However, if the sizes of the documents
must be absolutely identical, it is
necessary to deactivate the reception
reduction facility. In this case, that part of
the copy which no longer fits on the page
is printed out on a second page. If you are
able to do without the "rest" of the page,
activate the discard facility to suppress
printout on the second page.
Reception reduction
ON/OFF
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
1. Reception reduction ON
2. Reception reduction OFF
Select a menu item
Press STOP, return to standby
mode
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
2.LISTS
4.MENU LIST
3.INSTALLATION
1.COMM. OPTIONS
RX REDUCTION
1.ON
2.OFF
//
STOP
Discard ON/OFF
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
1. Discard ON
2. Discard OFF
Select a menu item
Press STOP, return to standby
mode
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
2.LISTS
4.MENU LIST
3.INSTALLATION
1.COMM. OPTIONS
//
STOP
1.ON
2.OFF
DISCARD
Reception reduction: ON
Reception reduction: OFF
Discard: OFF
Reception reduction: OFF
Discard: ON
Original (A4)
20
GB
Reception of documents
Reception of documents TOSHIBA TF 831/861
Memory reception
Under certain circumstances, the
machine cannot print out any further
incoming copies:
• If there is no recording paper
• If there is a paper jam
In order to prevent problems with
reception, the remaining pages are
buffered in the memory of your fax
machine. Once the problem has been
solved, the document is printed out
automatically.
Memory reception ON/ OFF
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
1. Memory reception ON
2. Memory reception OFF
Select a menu item
Press STOP, return to standby
mode
//
1.ON
2.OFF
SET MEMORY RX
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
2.LISTS
4.MENU LIST
3.INSTALLATION
1.COMM. OPTIONS
STOP
Display messages for memory
reception
Display in case of paper low.
or
Display in case of paper jam.
15-03-97 SAT 19:56
PAPER EMPTY
MEMORY RECEPTION
RESIDUAL MEMORY 100 %
15-03-97 SAT 19:56
MEMORY RECEPTION
RESIDUAL MEMORY 100 %
PAPER JAM
21 GB
Reception of documents
Reception of documents
TOSHIBATF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
2.LISTS
4.MENU LIST
3.INSTALLATION
1.COMM. OPTIONS
SECURE RX
In the SECURE RX mode, the fax ma-
chine is ready to receive documents,
although the incoming fax documents are
not printed out. Instead, they are retained
in the machine’s memory for a specific
period. This arrangement prevents docu-
ments for instance which are received
outside office hours from falling into the
“wrong hands”. You can specify the pe-
riod during which SECURE RX is active
for each individual day of the week.
Outside this period, all stored fax docu-
ments are automatically printed out and
all further documents are received with-
out any restriction.
Secure RX can only be activated
if memory reception has been
activated (see page 20).
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
1. Enter / edit security code (see A)
2. Activate Secure RX (only possible if
security code is used - see B)
Select a menu item
//
1.SECURITY CODE
2.ACTIVITY MODE
Enter security
code for first
time
Security
code edit
Activate /
deactivate
Secure RX
Go to BGo to A2Go to A1
A1 Enter security code
for first time
SECURITY CODE ENTRY
NEW CODE
SECURITY CODE=
nnnn
Make your selection
for security code
Enter the security code
Confirm with START
Make your selection
1. Enter / edit security code
2. Activate Secure RX (only possible of
security code is used)
1.SECURITY CODE
2.ACTIVITY MODE
START
SECURITY CODE ENTRY
NEW CODE
SECURITY CODE=
1234
SECURE RX
SECURE RX
22
GB
Reception of documents
Reception of documents TOSHIBA TF 831/861
A2
SECURITY CODE ENTRY
nnnn
CURRENT CODE
Make your selection
for (old) security code
Enter the old security code
Confirm with START
Make your selection
for new security code
Enter the new security code
Confirm with START
Make your selection
1. Enter / edit security code
2. Activate Secure RX (only possible if
security code is used)
SECURITY CODE=
SECURITY CODE ENTRY
NEW CODE
****
SECURITY CODE=
SECURITY CODE ENTRY
SECURITY CODE=
nnnn
NEW CODE
SECURITY CODE ENTRY
NEW CODE
SECURITY CODE=
9876
START
START
1.SECURITY CODE
2.ACTIVITY MODE
SECURE RX
Security code edit
23 GB
Reception of documents
Reception of documents
TOSHIBATF 831/861
BActivate / deactivate
Secure RX
SECURITY CODE=
nnnn
Make your selection
for the current security code
Enter the current security code
Make your selection
for configuration of Secure RX
1. Configure and activate
Secure RX
2. Deactivate Secure RX
Select a menu item
Make your selection for the period in
which Secure Rx is active.
(Move the cursor with the F/E keys)
Enter the period
Confirm with START
Make your selection for Secure RX
1. Settings for each individual day
2. Same setting for all days
Select a menu item
(Example: Menu item 1)
Make your selection
Is set period applicable for Monday?
1. YES
2. NO
Select a menu item
All days of the week (up to Sunday) can
be set individually.
Press STOP, return to standby
mode
1.ON
2.OFF
16:00 - 09:00
TIME PERIOD =
START
FOR EACH DAY?
1.YES
2.NO
2.NO
1.YES
SET ALL DAY SECURE
MONDAY
STOP
SECURE RX
SECURE RX
SECURE RX
SECURE RX
24
GB
Reception of documents
Reception of documents TOSHIBA TF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Activate and deactivate
Secure Rx
You can also activate the Secure Rx
mode outside the set period, if for in-
stance staff leave the office early. You
can also deactivate the Secure Rx mode
at any time (assuming that you know the
security code) in order to obtain a printout
of the saved documents. The Secure Rx
mode is then deactivated for the rest of
the day. If the appropriate settings are
used, this facility is again activated auto-
matically at midnight.
If you wish to reactivate Secure
Rx within a specific period,
please follow the steps set out
on page 23.
Activate Secure Rx permanently
(without time restriction)
Standby mode
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
Make your selection
1. for unlimited Secure Rx mode
2. Deactivate Secure Rx mode
Select a menu item
The Secure Rx mode is now permanently
activated without any time restriction.
This mode can be set only if
Secure Rx has been configured
(see page 23).
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
2.STOP
1.START
Deactivate Secure Rx for the rest
of the day
Standby mode
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
Make your selection
1. for unlimited Secure Rx mode
2. Deactivate Secure Rx mode
Select a menu item
Make your selection
for the current security code
Enter the current security code
Confirm with START
The Secure Rx mode is now permanently
deactivated without any time restriction.
The contents of the memory are printed
out.
This mode can be set only if
Secure Rx has been configured
(see page 23).
2.STOP
1.START
SECURITY CODE=
nnnn
START
SECURE RX
SECURE RX
SECURE RX
SECURE RXSHIFT
SECURE RXSHIFT
25 GB
Reception of documents
Reception of documents
TOSHIBATF 831/861
2.LISTS
4.MENU LIST
3.INSTALLATION
1.COMM. OPTIONS
Correct sequence print-
out
If more than one document is transmitted,
it is normal to start with the first page. As
received copies are printed out face-up,
this means that the received stack of
documents is in reversed order. This would
mean that the first page is the last page
to be printed. You can set your fax ma-
chine to cope with this factor.
Please note that the entire reception
procedure is first stored in memory before
it is subsequently printed out. If the ca-
pacity of the memory is not sufficient,
there will be a delay in printing out the
documents in the correct sequence.
If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
1. Correct sequence printout ON
2. Correct sequence printout OFF
Select a menu item
Press STOP, return to standby
mode
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
//
1.ON
2.OFF
COLLATED PRINT
STOP
R
26
GB
Reception of documents
Reception of documents TOSHIBA TF 831/861
Multiple printout
As your fax machine handles all reception
jobs via its memory, it is possible for
several copies instead of merely one copy
to be printed out (up to 99). This means
that the operator does not have to go to
the photocopier. Please note that great
strain is placed on the memory if you
increase the number of copies and if
several jobs are received simultaneously.
If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
Number of incoming copies
Select the required quantity
Example: 8 copies
Confirm with START
Press STOP, return to standby
mode
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
2.LISTS
4.MENU LIST
3.INSTALLATION
1.COMM. OPTIONS
//
RX MULTI COPY
COPY NUMBER=(01-99)
01
RX MULTI COPY
08
COPY NUMBER=(01-99)
STOP
START
R
27 GB
Reception of documents
Reception of documents
TOSHIBATF 831/861
Delete reception
It is not possible to immediately recognise
whether your fax machine is transmitting
or receiving a document. The LINE 1 and
LINE 2 lamps do not provide any specific
information in this respect. You can only
identify that a document is being received
after you press the JOB STATUS key.
Standby mode
The LINE lamp lights up and indicates
activity on the line
Press the JOB STATUS key
The current status is displayed
(RECEPTION is displayed)
If the second line is also active (optional)
Press the JOB STATUS key
(again)
The current status of the second line is
displayed
(RECEPTION is displayed)
Press the JOB CANCEL key
Confirmation prompt
Confirm with START
Current reception is terminated
LINE 1
LINE 2
LOAD DOCUMENT
RESIDUAL MEMORY 77 %
TRANSMIT AVAILABLE
15-03-97 SAT 19:56
LINE-1 RECEIVE P001
FILE NBR = 122
EC 14400 BPS
+44 2131 123456
JOB STATUS
FILE NBR = 123
EC 14400 BPS
+44 2131 123456
JOB STATUS
JOB CANCEL
FILE NBR = 123
CANCEL ?
1.YES
2.NO
START
LINE-2 RECEIVE P001
28
GB
Reception of documents
Reception of documents TOSHIBA TF 831/861
Reception protection
The process of receiving documents is not
subject to any restriction in principle.
However, if reception protection is acti-
vated, it is only possible for the machine
to receive fax documents from partners
whose fax number is stored in the fax
machine. The transmitted code of the
transmitter is compared against the con-
tents of your alphabet dial memory or
one-touch dial keys. If the comparison is
not successful, the transmission is re-
jected.
Please note that fax reception is
limited when the reception
protection facility has been activated.
If you have not stored any fax numbers,
no further fax documents can be
received!
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
1. Reception protection ON
2. Reception protection OFF (normal)
Select a menu item
Press STOP, return to standby
mode
2.LISTS
4.MENU LIST
3.INSTALLATION
1.COMM. OPTIONS
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
//
SET PRIVILEGED RX
1.ON
2.OFF
STOP
29 GB
Reception of documents
Reception of documents
TOSHIBATF 831/861
Local copy
You can use your fax machine to make
one or more copies (up to 99).
You can select a sorter function if several
copies of various documents are to be
made simultaneously. The copies are
sorted and reproduced in the sequence in
which the original documents were in-
serted into the document feed.
Sorter function ON
Standby mode
Load original
Remember:
Printed side face down
Document ready
Press COPY key
Make your selection
Activate or deactivate COLLATE
Enter amount of copies
Confirm with START
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
COPY
JOURNAL
COPY
PAPER A4
COLLATE ON OFF
COPIES =(1-99) n
/
START
2
3
2
3
1
1
2
3
1
3
3
2
2
2
3
1
1
1
• Copies are sorted manually.
• Not much memory required.
• The copying procedure is shorter.
The copy is also reduced (see
page 30).
The copy is always made with
“fine” resolution (see page 44).
• Copies are sorted automatically.
• Requires adequate memory (if
memory is full, the copying process is
terminated. If you find that the
memory is frequently too small, ask
your dealer for a memory expansion!
• All documents are scanned into the
machine, resulting in a longer copying
procedure.
Sorter function OFF
30
GB
Reception of documents
Reception of documents TOSHIBA TF 831/861
Copy reduction
If the document to be copied is 10 mm
larger than A4 format, the additional
length is automatically printed on a sec-
ond page. If you wish to prevent a second
page from being printed, you can activate
the copy reduction facility. In this case,
the copy is reduced to max. 90%. If the
reduction scale is not sufficient, a second
page is automatically printed.
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
2.LISTS
4.MENU LIST
3.INSTALLATION
1.COMM. OPTIONS
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
1. Copy reduction ON
2. Copy reduction OFF
Select a menu item
Press STOP, return to standby
mode
STOP
/ /
2.OFF
1.ON
COPY REDUCTION
31 GB
Transmit documents
Transmit documents
TOSHIBATF 831/861
Document format
The following table gives you an idea of
the documents your fax machine can
handle.
Please note:
• Documents longer than 420 mm can
only be loaded manually.
• If you load several sheets at one time,
they should all be of the same size
and paper quality.
Problem documents ...
May not feed. This applies to
• torn, wrinkled or damp pages
• folded pages or pages with holes
• transparent pages or pages with a smooth,
shiny finish
• textile or metallic douments
There are two ways of avoiding this
problem:...
...by photocopying or using a carrier
sheet.
Your TOSHIBA dealer can supply you with the
necessary carrier sheets.
How to use carrier sheets:
Place your document face-up on the carrier
sheet under the transparent cover. Carrier
sheets can be used like normal documents
except for one restriction: only one carrier
sheet can be fed at one time.
How to load documents correctly
Remove any paper clips, staples and similar
objects before transmitting the document. If
you intend to load documents which are longer
than A4 format, you should pull out the exten-
sion of the document support. Push the side
paper guide up against the document(s). Now
place your document(s) on the document tray
- up to 50 at one time - as shown.
All documents must be inserted face
down!
Adjust the document guides to the edges of
the sheets. After 2 seconds, your document
will be automatically pulled in by about 2 cm.
Single sheet 2 or more sheets
Document size (max) 297 mm (W) x 700 mm (L) 297 mm (W) x 420 mm (L)
Document size (min) 148 mm (W) x 100 mm (L)
Effective scanning width 254 mm
How many sheets Stacks up to
can be loaded at 100 sheets A4
one time?
Thickness of paper 0,05 ~ 0,15 mm 0,06 ~ 0,1 mm
Quality of paper Uncoated on both sides
32
GB
Transmit documents
Transmit documents TOSHIBA TF 831/861
Automatic fax mes-
sages
To send fax messages in the traditional
manner: Insert document(s), enter the fax
number and the connection is automati-
cally established. The fax machine reads
the documents into memory and then
transmits them.
The advantage for the user: The docu-
ment feed is only ever used for a brief
period of time; irrespective of whether a
fax is being transmitted or not. (please
also refer to page 33, Transmission from
memory).
If you decide to use the listening-in version
(see page 42) , you can also acoustically
monitor the call establishment process.
This is useful whenever you have problems
with establishing a connection. The rea-
son is frequently a wrong number, or a fax
machine which is not ready to receive.
The free memory display varies
depending on the utilisation level
of stack memory.
*) If a transmission error occurs, an
appropriate comment appears in the
display. However, this does not have
any effect on the subsequent trans-
mission or reception mode of the fax
machine. To clear this error message
from the display, press the STOP key.
Please refer to page 113 for trouble-
shooting.
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Standby mode
Load original
Remember:
Printed side face down
Document ready
To remove the document from the docu-
ment feed, press the STOP key again.
Enter the fax number
The entered fax number is displayed. Any
corrections can be made using the
F -key, or the complete number can be
cleared by pressing the STOP key.
To remove the documents from the
document feed before they are proc-
essed, press the STOP key again.
Confirm with START
While the document is being read into
the machine:
The machine displays the job number (file
number) and current memory capacity.
The corresponding line lamp lights up as
soon as the fax machine connects to the
line.
The display indicates normal transmission
or reception mode during this process.*)
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
ENTER TEL NUMBER,
RESIDUAL MEMORY 100 %
COMM. RESERVATION
TEL NUMBER=(MAX128)
021311234567
START
READING INTO MEMORY
FILE NBR = 01
RESIDUAL MEMORY 99 %
LINE x is lit
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 78 %
LOAD DOCUMENT
33 GB
Transmit documents
Transmit documents
TOSHIBATF 831/861
Stack mode
A frequently encountered problem with
fax machines is that the document tray is
blocked while a document is being
transmitted; no other documents can be
transmitted while the fax machine is
transmitting or receiving documents.
This is different with your fax ma-
chine:
All documents are read into the memory
and are then transmitted from this
memory. Incoming documents are also
read into the memory before they are
printed out. The advantage of this method
is that the document tray is virtually al-
ways free and that documents can be
transmitted almost irrespective of the
transmission or receiving status of the fax
machine.
Each procedure is known as a job. A job
may consist of one or more documents
which you can transmit to your partners.
A job can also be a multi-address trans-
mission or a delayed transmission. Your
fax machine is able to manage 99 such
jobs. Each of these jobs is placed on a
stack, from where they are processed in
sequence. Your fax machine accepts jobs
even while it is transmitting or receiving
documents; this means that the docu-
ment tray is always ready. The fax ma-
chine allocates a number to each job, and
this number can be viewed via the job list
(reservation list) (see page 86).
The stack memory is protected via an
internal battery. This means that no
memory loss occurs if the machine is
switched off or if there is a power failure.
As soon as the fax machine is switched
on again or as soon as the power supply is
restored, the job is resumed at the point
at which it was interrupted. The bridging
period depends on the memory status,
although it is at least one hour.
The transmission and reception
memory is activated in the
basic setting of the fax
machine. You can change these basic
settings to suit your individual
requirements (see page 103).
Enter
the jobs
Job 1
Job 2
Job 3
Job 4
Job XX
Job XX
(e.g. transmission)
Job 1
(e.g. delayed transmission)
Stack memory
Job 2
(e.g. broadcast)
Print out via
telephone line
34
GB
Transmit documents
Transmit documents TOSHIBA TF 831/861
OUTPUT
JOB NO. 99
JOB NO. 98
JOB NO. 98
JOB NO. 97
JOB NO. 96
JOB NO. 95
JOB NO. 94
JOB NO. 93
JOB NO. 92
JOB NO. 91
JOB NO. 90
JOB NO. 99
JOB NO. 98
JOB NO. 98
JOB NO. 97
JOB NO. 96
JOB NO. 95
JOB NO. 94
JOB NO. 93
JOB NO. 92
JOB NO. 91
JOB NO. 90
LINE TRANSMISSION
Some jobs of the stack have the
same fax number (black).
The first job
with the same fax number
pulls the other jobs together.
Useful job management
As the stack memory in your fax machine
is so large, it may happen that several
jobs have to be transmitted to the same
fax number. As a fax connection is used
more economically if more data are
transmitted, it would make sense to
transmit all of these jobs in a single proc-
ess. Whenever it handles a new job, your
fax machine therefore checks the stack to
establish whether there are additional jobs
with the same fax number. If this is the
case, these jobs are handled together
irrespective of their position in the stack.
The job number of these jobs is retained
until stack management encounters the
first job of the same fax number.
The process is recorded in the transmis-
sion journal (see page 85), with an identi-
cal sequential number.
In case of delayed transmission
the jobs are sent together if time
and fax number are equal.
35 GB
Transmit documents
Transmit documents
TOSHIBATF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Important transmission
The stack of your fax works according to
FIFO (first in - first out). This situation can
be compared to a queue: The most
recently entered job has to wait the
longest. This might be problematical for
transmitting a certain document,
particularly if stack memory already
contains several jobs. The “important
transmission” function is available for
such situations. If this function is selected,
the current job is given top priority. This
job is carried out immediately after the
last action is completed, irrespective of
the status of the stack memory.
Standby mode
Load original
Remember:
Printed side face down
Document ready
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
Make your selection
for Fax number
Enter the fax number
or
select alphabet dial, one-touch dial or
telephone directory (q.v.)
Confirm with START
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
PRIORITY RESERVE
ENTER TEL NUMBER
SPEED DIAL KEY OR
ONE TOUCH KEY
START
SHIFT PRIORITY TX
36
GB
Transmit documents
Transmit documents TOSHIBA TF 831/861
Direct transmission
In the normal transmission mode your fax
machine reads all documents into the
memory before they are transmitted (see
page 33). If the documents are too large
for the memory or if you have too many
documents, you can also send directly
from the document tray without reading
the documents into the memory.
If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Standby mode
Load original
Remember:
Printed side face down
Document ready
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
Make your selection
for direct transmission
Select a menu item
Enter the fax number
or
Select alphabet dial, one-touch dial or
telephone directory (q.v.)
Confirm with START
The documents are now transmitted
directly via the document feed
SHIFT DIRECT TX
DIRECT TRANSMIT
2.NO
1.YES
COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
START
37 GB
Transmit documents
Transmit documents
TOSHIBATF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Standby mode
Load original
Remember:
Printed side face down
Document ready
Activate alphabet dial
Make your selection
for the alphabet dial number
Enter the alphabet dial number
Example: 1
Confirm with START
The fax machine displays the selected
alphabet dial memory and the fax partner
allocated to this memory position.
The document is read into memory (see
page 32)
Transmission using
alpha dial
Alphabet dialling enables you to enter a
double-digit "address" instead of the
(frequently-long) fax number of your
partner. The real fax number is then
permanently stored under this "address".
The alphabetic dialling facility thus
enables you to save time with frequently
used fax numbers.
Please refer to page 70 for
details of how to save alphabet
dialling numbers.
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
SPEED DIAL
ABB
n
COMM. RESERVATION
ABB. NUMBER =(1-999)
COMM. RESERVATION
ABB. NUMBER =(1-999)
1
START
COMM. RESERVATION
ABB. NBR=
Toshiba Europe
001
38
GB
Transmit documents
Transmit documents TOSHIBA TF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Transmission one-touch
dial
One-touch dialling provides you with a
very easy method of dialling the number
of your partner. Your can assign any fax
numbers to 69 keys. You need to press a
key only once in order to reach your
partner.
Please refer to page 75 for
details of how to store one-
touch dialling numbers.
Standby mode
Load original
Remember:
Printed side face down
Document ready
Press the one-touch dial key
Example: one touch 35
The machine displays the selected one-
touch dial key and the fax partner
assigned to this one-touch dial key.
The document is read into memory (see
page 32)
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
01 . . . 69
COMM. RESERVATION
ONE TOUCH=
Toshiba Europe
35
39 GB
Transmit documents
Transmit documents
TOSHIBATF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Faxing with telephone
directory
This type of dialling is similar to the
process of searching in a telephone
directory. If you enter the initial letter of
your fax partner, the machine searches for
the corresponding fax number in the
alphabet dial memory or on a configured
one-touch dial key. This procedure is
particularly useful when you know the
names of specific fax partners.
Standby mode
Load original
Remember:
Printed side face down
Document ready
Activate directory function
Make your selection
for the initial letter.
Please refer to page 11 for entering
letters.
Enter the alphabet dial number
Example: “B” *)
use the control keys to select the
required name
Confirm with START
The fax machine displays the selected
alphabet dial memory and the fax partner
allocated to this memory position.
The document is read into memory (see
page 32)
This display appears if no name is stored
under the selected letter.
SPEED DIAL
ABB
2x
SEARCH LETTER = n
SEARCH LETTER =B
BOND
B
BROWN
/
START
COMM. RESERVATION
BROWN
ABB. NBR= 001
SEARCH LETTER = X
--------------------
*)
40
GB
Transmit documents
Transmit documents TOSHIBA TF 831/861
Single multi-address
transmission
If you intend to send a document to
several fax partners as quickly as possible,
this function can be used for defining a
single free group..
..
. The group is cancelled
after the procedure is completed. Up to
309 users can be grouped together in this
way from one-touch dial memories,
alphabet dial memories or user-defined
numbers.
Permanently stored groups (see
page 78), can also be integrated
into the group in this way.
FAXNO. FAXNO. FAXNO.
or or or
ABB. ABB. ABB.
or or or
ONE
TOUCH
USER-DEFINED GROUP
••••
++
or or or
GROUP GROUP GROUP
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Standby mode
Load original
Remember:
Printed side face down
Document ready
Press the MULTI key
Make your selection
for fax number (page 32),
alphabet dial (page 70)
one-touch dial (page 75)
telephone directory (page 39)
group (page 38)
Confirm with START
(depending on selected action)
Make your selection
for further group elements
- or -
Confirm with START
The document is read into memory (see
page 32)
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
MUL TI
ONE TOUCH KEY
START
START
MULTI GROUP
ENTER TEL NUMBER
SPEED DIAL KEY OR
MULTI GROUP
PRESS [START]
ENTER MORE OR
ONE
TOUCH
ONE
TOUCH
41 GB
Transmit documents
Transmit documents
TOSHIBATF 831/861
Stored broadcast
If you have a fixed group of fax partners to
whom you frequently have to send
broadcast fax messages, the stored
broadcast facility is just what you
need.You can store 50 different group of
your choice. Additional you can assign
each group to a one-touch dial key. Multi-
adress transmission is then carried out by
pressing the appropriate one-touch dial
key.
Broadcast via group number
Standby mode
Load original
Remember:
Printed side face down
Document ready
Press the SPEED DIAL key 3
times
Make your selection
for group number
Enter group number
Confirm with START
The document is read into memory (see
page 32)
SPEED DIAL
ABB
3x
START
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
RESIDUAL MEMORY 100 %
COMM. RESERVATION
GROUP NBR =(1-1999)
n
COMM. RESERVATION
GROUP NBR =(1-1999)
0007
Broadcast via one-touch dial key
Standby mode
Load original
Remember:
Printed side face down
Document ready
Press one-touch dial key under
which a group is stored
The document is read into memory (see
page 32)
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
ENTER TEL NUMBER
RESIDUAL MEMORY 100 %
01 . . . 69
999
421
338
333
240
235
•
•
•
4
3
2
1Alphabet dial memory
Group XX
ZW XX
One-touch dial key
3333335
Please refer to page 78 for
details of how to program
permanent groups.
42
GB
Transmit documents
Transmit documents TOSHIBA TF 831/861
Monitoring (direkt)
If the operator listens into a fax transmis-
sion, the call establishment attempt is
played back via the built-in speaker. This
provides you with an additional acoustic
check of the call establishment proce-
dure. This is a valuable asset whenever a
call is not established. The reason is
frequently a wrong number or a fax ma-
chine which is not ready to receive.
With the listening-in alternative,
the document is not read into
the memory; it is retained on the
tray until the receiving fax machine has
been contacted.
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Standby mode
Load original
Remember:
Printed side face down
Document ready
Activate monitoring
Make your selection
for the fax number
Enter the fax number
Dialling starts
As soon as you hear the other fax ma-
chine (constant whistle)
...confirm with START
The document is transmitted immediately
(without being read into memory).
MONITOR
START
ENTER TEL NUMBER
ON HOOK
n
TEL NUMBER=
ON HOOK
TEL NUMBER=
1234567
43 GB
Transmit documents
Transmit documents
TOSHIBATF 831/861
Monitoring (Job)
If the operator listens into a fax transmis-
sion, the call establishment attempt is
played back via the built-in speaker. This
provides you with an additional acoustic
check of the call establishment proce-
dure. This is a valuable asset whenever a
call is not established. The reason is
frequently a wrong number or a fax ma-
chine which is not ready to receive.
With this listening-in version, the
document is read into memory.
The listening-in facility is linked
to the job as an additional option.
Please follow the descriptions of page 91
if all all
all all
all outgoing fax transmissions are to be
played back via the loudspeaker.
Standby mode
Load original
Remember:
Printed side face down
Document ready
Start the menu
The first 4 menu items are displayed
Select a menu item
Select a menu item
Make your selection
for fax number, alphabet dial, one-touch
dial or telephone directory
Confirm with START
The document is read into memory (see
page 32)
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
/
LINE MONITOR
1.ON
2.OFF
COMM. RES ERV ATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
START
44
GB
Transmit documents
Transmit documents TOSHIBA TF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Set resolution
In its basic setting, your fax machine uses
high resolution for transmitting or copying
your documents. You can also adjust the
resolution to suit the particular
documents. Use the following as a rough
guide:
STD (basic setting)
For hand-written or typewritten
documents
FINE For documents with small type
such as newspapers and
diagrams
SF For documents with very small
and detailed diagrams
GREY 64 grey stages for photographs
or colour documents
For the grey stages, you can
choose between fine and super-
fine (SF)
If the resolution is increased or if
the grey stage mode is selected,
the transmission time is length-
ened (this involves additional costs!), as
more lines or more information are trans-
mitted.
*) Please refer to page 104 if you wish to
change the BASIC SETTING for
resolution.
Standby mode
Load original
Remember:
Printed side face down
Document ready
Press „MODE“
Press the RESOLUTION key several times
to make the required setting.
The setting selected in this way is only
applicable for the current job. When the
document has been read in, the resolu-
tion is reset to the default value.*
Dialling the fax partners
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
MODE
ENTER TEL NUMBER
HALFTONE
U-FINE
FINE
45 GB
Transmit documents
Transmit documents
TOSHIBATF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Set contrast
Where the print on documents is weak or
where colour character sets are used, it is
possible that some characters might not
be transmitted. In such cases, you should
set the contrast to darker.
On the other hand, some documents
contain characters in coloured fields. In
such cases, you should set the contrast to
ligther.
You can judge the effect of this setting -
and thus also the quality of your fax trans-
mission - by using the self-copy facility
(see page 29).
*) Please refer to page 102 if you wish to
change the basic setting of the con-
trast.
Standby mode
Load original
Remember:
Printed side face down
Document ready
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
Make your selection
for the contrast setting
Select a menu item
The setting which has now been selected
is applicable only for the current job.
When the document has been read in,
the contrast is reset to the default
value.*
Dialling the fax partner
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
SET CONTRAST
1.NORMAL
2.DARKER
3.LIGHTER
COMM. RESERVATION
ENTER TEL NUMBER
RESIDUAL MEMORY 100 %
SHIFT CONTRAST
46
GB
Transmit documents
Transmit documents TOSHIBA TF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Transmission options,
ECM on/off
Your fax machine is equipped with an
error correction facility (ECM). If your fax
partner also has an error correction
facility, this permits error-free fax
transmission. One effect linked with ECM
is that the transmission time increases if
there are any problems on the line. This
may involve very high costs with oversees
calls. For this reason, the error correction
facility can be temporarily disabled.
If the error correction mode is
disabled in the basic setting
(see page 105), ECM is tempo-
rarily enabled using the adjacent method.
*) Please refer to page 105 if you wish to
change the basic setting of the error
correction mode.
Standby mode
Load original
Remember:
Printed side face down
Document ready
Start the menu
The first 4 menu items are displayed
Select a menu item
The fax machine displays the current
setting
Select a menu item
The setting which is now selected is
applicable only for the current job. When
the document has been read in, the
setting is reset to the default value.*
Dialling the fax partner
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
/
SET ECM
1.ON
2.OFF
COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
47 GB
Transmit documents
Transmit documents
TOSHIBATF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Transmission options,
number of pages
Before sending a document, you can use
this option to enter the number of pages
being sent. The until will compare the
number of pages actually sent with the
number you entered.
Standby mode
Load original
Remember:
Printed side face down
Document ready
Start the menu
The first 4 menu items are displayed
Select a menu item
Make your selection
for the number of pages
Enter the page number
Confirm with START
Dialling the fax partner
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
PAGE NUMBER
PAGE NUMBER =(1-99)
n
/
START
COMM. RESERVATION
ENTER TEL NUMBER
RESIDUAL MEMORY 100 %
48
GB
Transmit documents
Transmit documents TOSHIBA TF 831/861
Transmission options,
protected transmission
The transmission of documents is re-
stricted! Your are now able to transmit
only to fax machines whose code has
been stored as a fax number in your
alphabet dial memory. You can thus trans-
mit your documents only to certain part-
ners.
*) Please refer to page 105 if you wish to
change the basic setting of
transmission protection.
Standby mode
Load original
Remember:
Printed side face down
Document ready
Start the menu
The first 4 menu items are displayed
Select a menu item
The fax machine displays the current
setting
Select a menu item
The selected setting is applicable only for
the current job. When the document has
been read in, transmission protection is
reset. *
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
/
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
SET SECURITY TX
1.ON
2.OFF
COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
49 GB
Transmit documents
Transmit documents
TOSHIBATF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Transmission options,
reduced speed
When documents have to be transmitted
overseas or if the error ratio increases,
you should reduce the transmission speed
in order to avoid errors. As is the case in
traffic, speed has to be adapted to meet
the specific circumstances!
Standby mode
Load original
Remember:
Printed side face down
Document ready
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
Make your selection
for transmission speed
3: Maximum speed
(TF861: 33.600BPS / TF831:14.400BPS)
Select a menu item
The selected setting is applicable only for
the current job.
Dialling the fax partner
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
3.OFF
2.4800BPS
LOW SPEED TX
1.9600BPS
COMM. RESERVATION
ENTER TEL NUMBER
RESIDUAL MEMORY 100 %
SHIFT LOW SPEED TX
50
GB
Transmit documents
Transmit documents TOSHIBA TF 831/861
Transmission options,
send cover sheet
The cover sheet is a form which is placed
in front of your fax transmission. It is used
as a tool to enable an incoming fax to be
classified more easily.
The information on the cover sheet is
entered via the numeric keypad (see
page 11).
If you wish to use this option,
you must first enable the cover
sheet function (see page 99).
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Standby mode
Load original
Remember:
Printed side face down
Document ready
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
Make your selection
for sending cover sheet
Select a menu item
Enter the addressee
Confirm with START
Enter the sender
(refer to page 11 for the procedure)
Confirm with START
Dialling the fax partner
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
COVER SHEET
1.ON
2.OFF
ENTER REMOTE NAME
START
ENTER YOUR NAME
START
COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
COVER SHEET
SHIFT
51 GB
Transmit documents
Transmit documents
TOSHIBATF 831/861
Transmission options,
transmission stamp (if
installed)
If a document has been successfully
transmitted, the transmission stamp prints
a symbol on your document.
Please ask your TOSHIBA dealer for the
transmission stamp.
If the transmission stamp is
enabled in the basic setting (see
page 106), it is disabled tempo-
rarily using the adjacent procedure.
The transmission stamp can be
used as transmission confirma-
tion only if you have set trans-
mission without memory (see page 36).
ENTER TEL NUMBER
RESIDUAL MEMORY 100 %
TRANSMIT AVAILABLE
15-03-97 SAT 19:56
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
TRANSMIT AVAILABLE
15-03-97 SAT 19:56 Standby mode
Load original
Remember:
Printed side face down
Document ready
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
The machine displays the current setting
Select a menu item
The selected setting is now applicable for
the current job.
Dialling the fax partner
SET STAMP TX
1.ON
2.OFF
COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
SHIFT STAMP TX
52
GB
Transmit documents
Transmit documents TOSHIBA TF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Chain dialing
When dialling unabbreviated numbers, the
number can be made up of various parts.
You are able to combine all forms with
each other:
• One-touch dialling (see page 75)
• Dialling with telephone directory
function (see page 39)
• Dialling with alphabet number (see
page 70)
• Dialling via the numeric keypad
• Dialling pause (using the PAUSE key)
Standby mode
Load original
Remember:
Printed side face down
Document ready
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
Make your selection
the fax number can be made up of vari-
ous items of input
Enter the number(s)
when you are ready.
Confirm with START
Dialling the fax partner
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
CHAIN DIAL COMM.
SHIFT CHAIN DIAL COMM
ENTER ABB. NBR OR
ENTER TEL NUMBER
ONE TOUCH KEY
01 . . . 69
START
SPEED DIAL
ABB
or
or
53 GB
Transmit documents
Transmit documents
TOSHIBATF 831/861
Redial
If it was not possible for your fax message
to be sent, this may be due to various
reasons (please read page 113). One
reason may be that the other fax machine
is busy. In this case, it would make sense
to call your partner again at a later time.
This is done automatically by your fax; it
attempts to send the fax message again
approx. every 2 minutes.
You are able to individually set
the period between the call
redial attempts and also the
number of redial attempts (see page 92).
Manual call redial (from memory):
If the memory contains a job which you
wish to redial immediately, you can select
this job and manually select the redial
procedure (see adjacent diagram).
Manual call redial (from document
feed):
If you have established a call via the
MONITOR key, you can activate the
redial function by pressing the REDIAL/
PAUSE key.
Manual call redial (from memory)
Standby mode
Requirement:
There must be at least one job which has
already been dialled and not transmitted.
Press the REDIAL/PAUSE key
Make your selection
for selecting the required job
The first available job is displayed.
Please refer to page 56 for details of the
job format.
Select the job which you want to
redial.
Confirm with START
The job is carried out again.
If there is no job available for the redial
facility, the machine displays the following
message:
RESIDUAL MEMORY 75 %
LOAD DOCUMENT
TRANSMIT AVAILABLE
15-03-97 SAT 19:56
PAUSE
REDIAL
REDIAL
[ENTER]:START
[G]:PREVIOUS SCREEN
[H]:NEXT SCREEN
SINGLE TRANSMIT
FILE NBR = 008
21-03-97 19:33
Toshiba Europa
/
START
REDIAL
NUMBER NOT LISTED
after 5 seconds
54
GB
Transmit documents
Transmit documents TOSHIBA TF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
Resend (retained job)
If your fax machine is set to retain a job
(see page 100) you can resend this job by
the following procedure.
Because an incomplete job is frequently
attributable to a wrongly entered fax
number, the fax number can also be
changed.
The criteria applicable for a “fresh” job
are applicable for the newly activated job.
Standby mode
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key *
Make your selection
for selecting the required job
The first available retained job is
displayed.
Please refer to page 56 for details of the
job format.
Select the job which you wish to
activate.
Confirm with START
Make your selection
for retransmitting/changing the held job
Selection 1: Job is activated
unchanged
Selection 2: Change the current
fax number
If changed:
Original fax number can be overwritten.
Confirm with START
*) If no job is retained, the following
error message is display:
*) If the “retained job” function is not
activated, the following error mes-
sage is display:
after 5 seconds
RECOVERY TRANSMIT
[ENTER]:START
[GH]:SEARCH
[CANCEL]:DELETE
SINGLE TRANSMIT
FILE NBR = 008
21-03-97 19:33
Toshiba Europa
/
START
SINGLE TRANSMIT
21-03-97 19:45
BOND
FILE NBR = 007
NO ENTRY
NOT ALLOWED NOW
RESIDUAL MEMORY 77 %
SHIFT RECOVERY TX
START
/
1.START
987654321
SINGLE TRANSMIT
2.MODIFY
TEL NUMBER=(MAX128)
55 GB
Transmit documents
Transmit documents
TOSHIBATF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
after 5 seconds
RECOVERY TRANSMIT
[ENTER]:START
[GH]:SEARCH
[CANCEL]:DELETE
SINGLE TRANSMIT
FILE NBR = 008
21-03-97 19:33
Toshiba Europa
/
SINGLE TRANSMIT
21-03-97 19:45
BOND
FILE NBR = 007
RESIDUAL MEMORY 77 %
Cancel a retained job
(with retain job)
If your fax machine is set to retain job
(see page 100), you can use the following
steps to cancel the retained job.
Standby mode
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
Make your selection
for selecting the required job
The first available retained job is dis-
played.
Please refer to page 56 for details of the
job format.
Select the job which you want to
cancel.
Press the JOB CANCEL key
Confirmation prompt
Confirm with START
Selected job is cancelled
START
DELETE?
FILE NBR = 007
1.YES
2.NO
JOB CANCEL
SHIFT RECOVERY TX
56
GB
Transmit documents
Transmit documents TOSHIBA TF 831/861
Cancel transmission
If you enter the wrong fax number or if
you have dialled the wrong fax partner,
the relevant job has to be cancelled. It is
important to distinguish between a job
which is read into memory (stack mode,
page 33) or transmitted directly (direct
transmission, page 36).
If the job is read into memory, the current
action of the fax machine is not related to
the momentary operation of the machine.
In order to cancel a specific job, it is
necessary to select it specifically from
other jobs which are waiting to be
handled. This is achieved by “paging”
through the job stack.
JOB NO. 45
JOB NO. 44
JOB NO. 43
JOB NO. 41
JOB NO. 40
JOB NO. 39
JOB NO. 38
JOB NO. 37
JOB NO. 36
JOB NR. 42
JOB DELETE
JOB CANCELED
JOB NO. 42
The job is displayed as follows:
SINGLE TRANSMIT
21-03-97 19:45
BOND
FILE NBR = 007
Job number (1 - 999)
Date and time
when the job was entered
Name of the fax partner
(if the number is dialled via the
numeric keypad or if no name has
been entered, the machine displays
the fax number).
Type of job
In addition to cancelling a specific job
from the stack, you can also cancel the
current transmission. For this purpose,
please refer to page 101 “query job
status”.
Cancel job during “direct
transmission”
Fax machine is dialled in direct mode
(transmission)
Press STOP
Confirmation prompt
Select a menu item
Job is cancelled
DIAL TYPE LINE-1
FILE NBR = 008
123456789
STOP
CANCEL ?
1.123456789
2.NO
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 77 %
Cancel from stack
Standby mode
Press the JOB CANCEL key
Cancel menu is displayed
Select a menu item
Make your selection
for selecting the required job
The first available job is displayed.
Select the job which you wish to
cancel.
Press the JOB CANCEL-key
Confirmation prompt
Confirm with START
The selected job is cancelled
JOB CANCEL
JOB CANCEL
2.TRANSMIT
3.DOCUMENT
JOB CANCEL
[ENTER]:START
[G]:PREVIOUS SCREEN
[H]:NEXT SCREEN
after 5 seconds
SINGLE TRANSMIT
FILE NBR = 008
21-03-97 19:33
Toshiba Europa
/
SINGLE TRANSMIT
21-03-97 19:45
BOND
FILE NBR = 007
JOB CANCEL
DELETE?
FILE NBR = 007
1.YES
2.NO
START
1.RECEIVE
Line 1
Line 2
Line 3
Line 4
57 GB
Polling
Polling
TOSHIBATF 831/861
Reserve polling
General:
The polling procedure is used for receiving
a document. The difference between
polling and “normal” reception is that the
call is established by the person wishing
to receive the document, and that the
call charges are incurred by the person
receiving the document.
More and more companies are using the
polling facility as “FAX on DEMAND”, for
instance for providing information such as
weather reports, current price lists, stock
exchange news, traffic jam predictions,
etc.
For the polling facility to be used, it must
be reserved beforehand.
333335
335
Reserve polling
Other fax partners can poll information
from your fax machine if you set up this
facility with this function.
Your document which you reserve for
polling is read that into the memory of the
machine so that the document tray is not
blocked.
There are two types of reservation
available:
• single reservation:
Your stored document is deleted as
soon as the document has been
polled.
• permanent reservation:
Your stored document is permanetly
available for polling.
Only one document can be
reserved for polling.
33333335
Polling reserved Connection established End of polling.
58
GB
Polling
Polling TOSHIBA TF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Polling protection
Polling reserved in this manner is not
protected. I.e. every fax machine which
has a polling facility is able to poll docu-
ments from your machine. The polling
protection facility is activated in order to
prevent unauthorised polling (only possible
with single reservation).
Two options are available for polling pro-
tection:
1. NUMBER: With this option, you
specify the number of the fax ma-
chine which is permitted to poll docu-
ments from your machine. However,
it is essential that the code of the
polling fax machine is identical to the
number which you enter as polling
protection. It is sufficient if you enter
the telephone number without the
prefix, as the machine only checks
as many numbers as you have en-
tered.
2. CODE: If you wish to reserve the
polling facility exclusively for
TOSHIBA fax machines, you can use
the four-digit TOSHIBA code as polling
protection. Documents can then only
be polled if this code is identical in
both fax machines.
Only one form of polling reserva-
tion is possible at any time.
Please refer to page 61 for
details of how to cancel polling
reservation.
*) In case of memory overflow, your
dealer is able to offer a memory up-
grade.
The choice of resolution (see page 44)
also has an effect on memory
behaviour. The higher the resolution,
the higher is the strain placed on
memory volume.
Reserve single polling
Standby mode
Load original
Remember:
Printed side face down
Document ready
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
Make your selection
for polling modes
Select a menu item
Polling protection?
1. No polling protection
2. TOSHIBA code
3. Telephone number
4. TOSHIBA code + telephone number
Select a menu item
(Example: 4 = Both)
Make your selection
for TOSHIBA code
Enter the TOSHIBA code
Confirm with START
Make your selection
For the number (code) of the polling fax
machine
Enter the number
Confirm with START
The document will be stored in memory*)
and is ready for polling.
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.
SECURITY CODE/TEL?
1.NO
2.SECURITY CODE
3.TEL NO.
POLLING RESERVE
nnnn
SECURITY CODE=
START
POLLING RESERVE
n
SECURITY TEL=(MAX20)
START
/
SHIFT POLLING
59 GB
Polling
Polling
TOSHIBATF 831/861
Reserve polling, perma-
nent (general infobox)
With permanent polling, the document is
retained in the memory of the fax ma-
chine so that it can be constantly polled.
“FAX on DEMAND” can be configured in
this way. Items of information such as
weather report, current price lists, stock
market news, traffic jam forecasts, etc.
can thus be constantly maintained for
polling.
Only one form of polling reserva-
tion is possible at any one time.
Please refer to page 61 for
details of how to cancel polling
reservation.
*) In case of memory overflow, your
dealer is able to offer a memory
upgrade.
The choice of resolution (see page 44)
also has an effect on the memory
behaviour. The higher the resolution,
the greater the strain on the memory
volume.
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.
/
Reserve permanent polling
(Infobox)
Standby mode
Load original
Remember:
Printed side face down
Document ready
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
Make your selection
for polling modes
Select a menu item
The document is read into the memory
and is kept available for various polling
attempts until it is cancelled *)
SHIFT POLLING
60
GB
Polling
Polling TOSHIBA TF 831/861
Reserve polling, append
documents
When a document has already been
reserved for polling, you can append
additional documents or replace these
documents. This means that the operator
is able to make additions without
previously having to cancel the entire job.
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.
POLLING
1.POLLING
2.PUBLIC FAX M-BOX
ALREADY ASSIGNED
1.CANCEL
2.ADD
3.RETAIN
Add documents
Standby mode
Load original
Remember:
Printed side face down
Document ready
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
Make your selection
for polling modes
Select a menu item
Make your selection
for reservation type
Select a menu item
Documents can be added only if
an existing reserved document
is selected
Make your selection
1. Replace the existing contents with
the new contents
2. Add the new contents to the existing
contents
3. Exit the menu without making any
changes
Select a menu item
SHIFT POLLING
61 GB
Polling
Polling
TOSHIBATF 831/861
Cancel polling reserva-
tion
If you have reserved a document for
polling, you can cancel the reservation as
follows:
Standby mode
Press the JOB CANCEL key
Make your selection
for cancel operation
Select a menu item
Make your selection
for selecting the required job
The first available job is displayed.
Please refer to page 56 for details of the
job format
Select the job which you wish to
cancel.
Confirm with START
Confirmation prompt
Select a menu item
The job is cancelled
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 77 %
JOB CANCEL
JOB CANCEL
2.TRANSMIT
3.DOCUMENT
JOB CANCEL
[ENTER]:START
[G]:PREVIOUS SCREEN
[H]:NEXT SCREEN
after 5 seconds
/
POLLING RESERVE
FILE NBR = xxx
START
DELETE?
1.YES
2.NO
FILE NBR = xxx
JOB CANCELLED
1.RECEIVE
62
GB
Polling
Polling TOSHIBA TF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Single polling
If your fax partner has reserved a
document for polling, you can poll the
document using the procedure described
in the following.
If you would like to use the delayed pollingdelayed polling
delayed pollingdelayed polling
delayed polling
facility,facility,
facility,facility,
facility, you must first carry out the steps
described on page 89 before proceeding
as follows.
START
START
Standby mode
Enter the fax number of the fax
machine from which you wish to
poll
Confirm with START
Confirm with START
Make your selection
for polling protection
1. with TOSHIBA code
2. without polling protection
Select a menu item
without protection (A) with TOSHIBA
code (B)
The polling procedure is stored as a job
and carried out.
Enter the TOSHIBA code
Confirm with START
The polling procedure is stored as a job
and carried out.
LOAD DOCUMENT
PRESS [START]
IF POLLING
POLLING
SECURITY CODE ?
1.YES
2.NO
Go to A Go to B
WITHOUT PROTECTION
A
WITH TOSHIBA CODE
WITHOUT
PROTECTION
BWITH
TOSHIBA CODE
START
nnnn
SECURITY CODE=
POLLING
63 GB
Polling
Polling
TOSHIBATF 831/861
Multiple polling
It is not only possible to poll documents
from a single fax machine; you are also
able to use your fax machine to poll
documents from several fax machines.
You are able to define up to 309 fax
partners using any combination of the
following:
• User-defined fax numbers
• Alphabet dialling memories
• One-touch dial keys
• Defined groups
If you wish to use the delayed multiple
polling facility
you must first carry out
the steps described on page 89 before
proceeding as described in the following.
Standby mode
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
Make your selection
for polling modes
Select a menu item
Press the MULTI key
Make your selection
for fax number (page 32),
Alphabet dialling (page 70),
One-touch dialling (page 75),
Telephone directory (page 39),
Group (page 78)
Confirm with START
(depending on selected action)
Make your selection
for further group elements
- or -
Confirm with START
Make your selection
for polling protection
1. with TOSHIBA code
2. without polling protection
Select a menu item
without protection (A) with TOSHIBA code
(B)
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.
MULTI
START
START
MULTI POLLING
ENTER TEL NUMBER,
SPEED DIAL KEY OR
ONE TOUCH KEY
MULTI POLLING
ENTER MORE OR
PRESS [START]
MULTI POLLING
SECURITY CODE ?
1.YES
2.NO
Go to A
WITHOUT PROTECTION WITH TOSHIBA CODE
Go to B
SHIFT POLLING
64
GB
Polling
Polling TOSHIBA TF 831/861
A
BWITH
TOSHIBA CODE
START
nnnn
SECURITY CODE=
Multiple polling is stored and carried out
as a job.
Enter the TOSHIBA code
Confirm with START
Multiple polling is stored and carried out
as a job.
MULTI POLLING
WITHOUT
PROTECTION
65 GB
Polling
Polling
TOSHIBATF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 77 %
Cancel polling
The process of polling a document is also
a job. Proceed as follows if you wish to
cancel this polling job:
Standby mode
Press the JOB CANCEL key
Cancel menu is displayed
Select a menu item
Make your selection
for selecting the required polling job
The first available polling job is displayed.
Select the job which you wish to
cancel.
Press the JOB CANCEL key
Confirmation prompt
Confirm with START
Selected polling job is cancelled
JOB CANCEL
JOB CANCEL
2.TRANSMIT
3.DOCUMENT
JOB CANCEL
[ENTER]:START
[G]:PREVIOUS SCREEN
[H]:NEXT SCREEN
after 5 seconds
/
21-03-97 19:45
JOB CANCEL
1.YES
2.NO
START
POLLING
12345678
FILE NBR = 018
21-03-97 19:33
POLLING
998887766
FILE NBR = 017
FILE NBR = 017
DELETE?
1.RECEIVE
66
GB
Polling
Polling TOSHIBA TF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Program Continous
Polling
The polling procedure is automated with
the program continuous polling. During a
defined period, your fax machine calls one
or more stations in order to poll a docu-
ment from the station. It is also possible
for several procedures to be carried out
during the day.
POLLING
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.
PROG. CONT. POLL.
INTERVAL=(10-70)MIN
00
START
START
PROG. CONT. POLL.
TIME PERIOD =
08:00 - 17:00
PROG. CONT. POLL.
[GH] FOR SETTING
SCHEDULE =
MON-FRI
/
START
Standby mode
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
Make your selection
for polling modes
Select a menu item
Make your selection
for the period after which the polling
attempt is to be repeated (enter data in
steps of 10 minutes)
Enter the periods
Confirm with START
Make your selection for the period during
which program continuous polling is
active.
(Move the cursor using the O/P keys)
Enter the period
Confirm with START
Make your selection for the period of the
week in which program continuous poll-
ing is active (from-to). Use the O/P
keys to move the from-to cursor. Use the
G/H keys to set the day.
Enter the period of the week
Confirm with START
SHIFT POLLING
to
67 GB
Polling
Polling
TOSHIBATF 831/861
Make your selection
for the numbers of fax partners to be
served with program continuous polling.
Enter...
• User-defined numbers (see page 32)
• Alphabet dialling numbers (see
page 70)
• Telephone directory function (see
page 39)
• One-touch dial keys (see page 75)
Confirm with START
Make your selection
for polling protection
1. with TOSHIBA code
2. without polling protection
Select a menu item
without protection (A) with TOSHIBA code
(B)
PROG. CONT. POLL.
ENTER TEL NUMBER
ONE TOUCH KEY
SPEED DIAL KEY OR
START
MULTI POLLING
SECURITY CODE ?
1.YES
2.NO
Go to A Go to B
WITHOUT PROTECTION WITH TOSHIBA CODE
A
B
START
nnnn
SECURITY CODE=
Program continous polling is stored and
carried out as a job.
Enter the TOSHIBA code
Confirm with START
Program continous polling is stored and
carried out as a job.
MULTI POLLING
WITHOUT
PROTECTION
WITH
TOSHIBA CODE
68
GB
Polling
Polling TOSHIBA TF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
/
R
/
Reverse direction
With the reverse direction facility, the
machine automatically polls another
document after having transmitted a
document. For this to be effective, a
document must have also been reserved
for polling on the receiver side.
TURNAROUND POLL
SECURITY CODE ?
1.YES
2.NO
Standby mode
Load original
Remember:
Printed side face down
Document ready
Enter the menu
The first 4 menu items are displayed
Select a menu item
Make your selection
for polling protection
1. with TOSHIBA code
2. without polling protection
Select a menu item
without protection (A) with TOSHIBA
code (B)
Go to A Go to B
WITHOUT PROTECTION WITH TOSHIBA CODE
A
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
COMM. RESERVATION
START
Make your selection
for fax number, alphabet dialling, one-
touch dial or telephone directory
Confirm with START
The document is read into memory (see
page 32)
When contact is made with the fax
partner, the document is transmitted and
the document is subsequently polled.
WITHOUT
PROTECTION
69 GB
Polling
Polling
TOSHIBATF 831/861
B
START
nnnn
TURNAROUND POLL
SECURITY CODE=
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
COMM. RESERVATION
START
Enter the TOSHIBA codes
Confirm with START
Make your selection
for fax number, alphabet dialling, one-
touch dial or telephone directory.
Confirm with START
The document is read into memory (see
page 32)
When contact is made with the fax
partner, the document is transmitted and
the other document is then polled.
WITH
TOSHIBA CODE
70
GB
Store numbers
Store numbers TOSHIBA TF 831/861
Alphabet dial memory
The alphabet dial facility enables you to
enter a single “address” instead of the fax
number of your partner (which is fre-
quently a long number). This “address”
can be any number between 1 and 999.
The real fax number is stored under this
“address”. With frequently used fax num-
bers, the alphabet dial facility enables you
to save time.
A further component of the alphabet dial
memory is the alternative fax number
(second number). It is dialled if no fax
connection is established under the nor-
mal fax number. It is not essential for the
second fax number to be entered.
240 alphabet dial memories are available
and the name as well as the number of
your partner can be stored in this memory.
You can use up to 20 characters of your
choice in this memory. (see page 11 enter
the user name). It is also not absolutely
necessary for this data to be entered.
In addition to numbers and names, it is
also possible for additional options to be
assigned to an alphabet dial memory
position (see next page, Alphabet dial
options).
Please note that you must press
the “*” button before the actual
fax number if your fax machine
is connected to a PABX.
If you attempt to store an identi-
cal fax number in the alphabet
dial memory, the machine dis-
plays an error message. This prevents
identical fax numbers from being stored.
Example: Alphabet dial 421:
999
998
422
421
420
5
4
3
2
1
•
•
•
•
•
•
Fax number (128)
1234567890
0987654321
2. Fax number (128)
Name (20)
BLUME
Options
3. TX REPORT
4. LINE MONITOR
5. LOW SPEED TX
6. SUB ADRESS
7. TEL LINE SELECT
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
DIAL ENTRY
1.ABB. NUMBERS
3.ONE TOUCH KEYS
2.GROUP NUMBERS
ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
ABB. NBR= 007
1234567890
START
ABB. NBR= 007
2nd TEL NBR=(MAX128)
n
START
/
START
Enter alphabet dial number
Standby mode
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
The menu items are displayed.
Select a menu item
Make your selection
Enter alphabet dial number(1-999)
Enter the alphabet dial number
Example: 7
Use the O key to correct data input
Confirm with START
Make your selection
for first fax number
Enter the fax number
Please note that you must press
the “*” button before the actual
fax number if your fax machine
is connected to a PABX.
Use the O key to correct input
Confirm with START
Make your selection
for alternative fax number
Enter the alternative fax number
-and / or-
skip with START
Alphabet
dial memory
TEL NUMBER=(MAX128)
SHIFT TEL LIST ENTRY
71 GB
Store numbers
Store numbers
TOSHIBATF 831/861
Make your selection
for name
Enter the name
(see scheme page 11)
-and / or-
skip with START
Confirm with START
Make your selection
for options
YES: See alphabet dial options page 72
NO: See below
Select a menu item
Assign the alphabet dial number to the
one-touch dial key (see page 75)
For further procedure, see under “one-
touch dial keys”
-or-
Confirm with START
Make your selection
further alphabet dial numbers
-or-
Press STOP, return to standby
mode
ID NAME =(MAX20)
ABB. NBR= 007
ID NAME =(MAX20)
ABB. NBR= 007
Toshiba
n
START
COMM. OPTION?
1.YES
2.NO
ABB. NBR= 007
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP
START
ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
STOP
[STOP]:TO COMPLETE
72
GB
Store numbers
Store numbers TOSHIBA TF 831/861
Alphabet dial options
Apart from numbers and names, it is also
possible for additional options to be as-
signed to an alphabet dial memory posi-
tion:
Delayed Comm
The fax partner is linked to a specific
transmission time with this option, e.g. for
fax partners in other time zones; this
ensures that the documents always arrive
during business hours.
Journal
This setting influences the way in which
the journal is printed. You can enable or
disable this facility with respect to a
specific fax partner.
Listening-in
If the listening-in option is activated for a
fax transmission, the call establishment
attempt is played back via the built-in
speaker. This provides the operator with
an additional acoustic check of the call
establishment procedure. This is useful
whenever a connection is not established.
The cause is frequently an incorrect
number or a fax machine which is not
ready to receive.
Low Speed TX
When transmitting documents overseas or
when the error ratio increases, you should
reduce the transmission speed in order to
avoid errors. This is because the process
of sending fax documents is like travelling
in traffic: Your speed has to be adjusted to
suit the particular circumstances!
Please note that more time is required to
transmit the document when lower trans-
mission speeds are used.
Sub Address
This operating mode is used for faxing
documents in PC networks. It is essential
to enter the fax number (the number of
the fax card in the network) as well as the
sub address of the user in the network so
that the message can be forwarded within
the network.
Tel Line Select (optional)
This option can be used for selecting the
outside line (line 1, line 2) via which the
document is to be transmitted to the
specific fax partner.
Procedure up to this menu item:
See page 70
Make your selection
for options
Select a menu item
Display the first options.
Further options are to be found
under the display and can be
selected using the N key. The
menu items can of course also
be selected directly by entering the spe-
cific number.
COMM. OPTION?
1.YES
2.NO
FAX OPTIONS
1.COMPLETE
2.DELAYED COMM.
3.TX REPORT
73 GB
Store numbers
Store numbers
TOSHIBATF 831/861
Modify ABB numbers
If you wish to modify the contents of an
alphabet dial number, all you have to do
is simply enter the corresponding alphabet
dial number (see under “Alphabet dial
number”). If this number has already been
used, a further selection option is dis-
played.
All stored data can be overwritten or
skipped with the START key.
(Example: ABB, NBR. 7, name TOSHIBA):
Error message appears if you try
to store the same fax number
again in the alphabet dial
memory. This is to avoid storing equal
numers.
Procedure as described under
“Enter alphabet dial number”: See
page 70
Display message for existing alphabet dial
number
Menu displayed when alphabet dial
number already exists
Select a menu item
Option for editing the first fax number
-and/or-
Confirm with START
Option for editing the second fax number
-and/or-
Confirm with START
Option for editing the name
-and/or-
Confirm with START
Option for editing
Options
YES: See alphabet dial options
NO: See below
Select a menu item
Assign the alphabet dial number to the
one-touch dial key (see page 75)
Confirm with START
Make your selection
for further alphabet dial numbers
-or-
Press STOP, return to standby
mode
ABB. NUMBER ENTRY
ALREADY ASSIGNED
Toshiba
ABB. NBR= 007
after 2 seconds
ABB. NUMBER ENTRY
1.CANCEL
2.MODIFY
3.RETAIN
ABB. NBR= 007
TEL NUMBER=(MAX128)
1234567890
START
987654321
ABB. NBR= 007
2nd TEL NBR=(MAX128)
START
ABB. NBR= 007
ID NAME =(MAX20)
Toshiba
START
COMM. OPTION?
1.YES
2.NO
ABB. NBR= 007
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP
START
ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
STOP
74
GB
Store numbers
Store numbers TOSHIBA TF 831/861
Delete ABB numbers
If you want to delete ABB numbers just
enter them.
If it is already assigned, you can select
how to proceed (Example:ABB, NBR. 7,
name TOSHIBA):
Please refer to page 70 for the
procedures as described under
“Enter alphabet dial number”
Display message for existing alphabet dial
number
Menu displayed with existing alphabet
dial number
Select a menu item
Make your selection
for further alphabet dial numbers
-or-
Press STOP, return to standby
mode
ABB. NUMBER ENTRY
ALREADY ASSIGNED
Toshiba
ABB. NBR= 007
after 2 seconds
ABB. NUMBER ENTRY
1.CANCEL
2.MODIFY
3.RETAIN
ABB. NBR= 007
ABB. NUMBER ENTRY
CANCELLED
after 2 seconds
ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
STOP
75 GB
Store numbers
Store numbers
TOSHIBATF 831/861
33335
333335
333335
333335
33335
One-touch dial keys
The one-touch dialling facility is a very
easy method of dialling your partner. You
can store fax numbers on 69 keys. You
need only press one key in order to dial
your partner.
Two options are available.
1. Direct configuration of one-touch dial
keys
Apart from numbers and names,
it is also possible for additional
options to be assigned to a one-
touch dial key (see page 73 Alphabet dial
options).
If the operator attempts to save
an identical fax number under a
one-touch dial key, the system
displays an error message. This prevents
identical fax numbers from being saved.
Fax number (128)
1234567890
0987654321
2. Fax number (128)
Name (20)
BLUME
Options
3. TX REPORT
4. LINE MONITOR
5. LOW SPEED TX
6. SUB ADRESS
7. TEL LINE SELECT
ONE
TOUCH xx
2. Assign alphabet dial number to a one-
touch dial key
When the fax number has been stored in
an alphabet dial memory, it can be
additionally assigned to a one-touch dial
key. This assignation is not subject to any
restrictions, i.e. any one-touch dial key
can be used (see page 71).
999
998
421
338
240
5
4
3
2
1Alphabet dial memory
•
•
•
ONE TOUCH 1
ONE TOUCH 8
ONE TOUCH 3
ONE TOUCH 24
ONE TOUCH 40
Criteria which can be assigned to a one-
touch dial key:
User-defined assignation of alphabet dial
memories to one-touch dial keys:
•
•
•
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
DIAL ENTRY
1.ABB. NUMBERS
3.ONE TOUCH KEYS
2.GROUP NUMBERS
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
01 . . . 69
ONE TOUCH= 40
TEL NUMBER=(MAX128)
n
ONE TOUCH= 40
TEL NUMBER=(MAX128)
1234567890
START
START
/
ONE TOUCH= 40
2nd TEL NBR=(MAX128)
n
Save fax number directly on one-
touch dial key
Standby mode
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
The menu items are displayed.
Select a menu item
Make your selection
press required one-touch dial key:
closed one-touch dial cover
One-touch dial key 1 - 35
open one-touch dial cover:
One-touch dial key 36 - 69
Press the one-touch dial key
Example: 40
Make your selection
for first fax number
Fax number input
Please note that you must press
the ”*” button before the actual
fax number if your fax machine
is connected to a PABX.
Use the ”O” key to make any correc-
tions.
Confirm with START
Make your selection
for alternative fax number
Enter the alternative fax number
-and / or-
skip with START
ENTER ONE TOUCH KEY
TEL LIST ENTRY
SHIFT
76
GB
Store numbers
Store numbers TOSHIBA TF 831/861
ID NAME =(MAX20)
ID NAME =(MAX20)
n
START
COMM. OPTION?
1.YES
2.NO
ONE TOUCH= 40
ONE TOUCH= 40
BROWN
ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
STOP
[STOP]:TO COMPLETE
Make your selection
for name
Enter the name
(refer to page 11 for diagram)
-and / or-
skip with START
Confirm with START
Make your selection
for options
YES: see alphabet dial options page 72
NO: see below
Select a menu item
Make your selection
for further one-touch dial keys
-or-
Press STOP, return to standby
mode
77 GB
Store numbers
Store numbers
TOSHIBATF 831/861
Cancel one-touch dial
keys
If you wish you cancel the contents of a
one-touch dial key, simply enter the corre-
sponding one-touch dial key in the menu
(see under one-touch dial keys). If this
one-touch dial key is already being used,
a further selection option is displayed
(example: one-touch dial key 1, name
TOSHIBA):
Refer to page 75 for procedure as
described under “One-touch dial
keys”
Display message for existing one-touch
dial key
Menu displayed if one-touch dial key
already exists
Select a menu item
Programming of one-touch dial key is
cancelled
Make your selection
for further one-touch dial keys
-or-
Press STOP, return to standby
mode
ALREADY ASSIGNED
Toshiba
after 2 seconds
1.CANCEL
CANCELLED
after 2 seconds
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
STOP
ONE TOUCH= 01
ONE TOUCH= 01
ONE TOUCH KEY ENTRY
2.RETAIN
ONE TOUCH KEY ENTRY
ONE TOUCH= 01
ENTER ONE TOUCH KEY
78
GB
Store numbers
Store numbers TOSHIBA TF 831/861
999
421
338
333
240
235
•
•
•
4
3
2
1Alphabet dial
memory
GROUP XX
OT XX
ONE TOUCH KEY
3333335
Define groups
If you have a fixed number of partner to
whom you frequently send broadcast
transmissions, the stored broadcast facility
is just what you need.
You are permitted to define 50 different
groups, whereby each group can be
assigned a group number from 1 - 1999
and a name consisting of max. 20 charac-
ters.
Each group can contain max. 309 fax
partners, and these must be stored either
in the alphabet dial memory or under the
one-touch dial keys.
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
DIAL ENTRY
1.ABB. NUMBERS
3.ONE TOUCH KEYS
2.GROUP NUMBERS
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
ENTER GROUP NUMBER
START
GROUP NBR= 0444
GROUP NAME =(MAX20)
n
GROUP NBR= 0444
GROUP NAME =(MAX20)
SUPERGROUP
START
GROUP NBR= 0444
ENTER ABB. NBR OR
[ENTER] TO COMPLETE
Define groups
Standby mode
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
The menu items are displayed.
Select a menu item
Make your selection
Group number (1 - 1999)
Enter group number
Example: 444
Confirm with START
Make your selection
for group name
Enter group name
(see page 11 for diagram)
Confirm with START
Make your selection
for group partner
Alphabet dial number -or-
one-touch dial key
SHIFT TEL LIST ENTRY
79 GB
Store numbers
Store numbers
TOSHIBATF 831/861
START
GROUP NBR= 0444
ENTER ABB. NBR OR
[ENTER] TO COMPLETE
START
PRESS ONE TOUCH KEY
GROUP NBR= 0444
[ENTER]:TO SKIP
TO ENTER OR
START
ENTER GROUP NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
STOP
Confirm with START
Make your selection
for further group partner
-or-
Confirm with START
Make your selection
for one-touch dial key to which the group
is assigned.
-or-
Confirm with START
Make your selection
for further groups
-or-
Press STOP, return to standby
mode
80
GB
Store numbers
Store numbers TOSHIBA TF 831/861
Edit groups
If you wish to edit the contents of a
group, simply enter the corresponding
group number (see under “Define
groups”). If this group number already
exists, a further selection option is dis-
played. All stored data can be overwritten
or skipped using the START key.
(Example: group number: 444, name:
Supergroup)
Refer to page 78 for procedure as
described under “Define groups”
Display message for existing group
number
Menu displayed if group number already
exists
Select a menu item
Make your selection
for new group name
-or-
Confirm with START
Make your selection
for group partner
If the operator enters existing group
partners, they can be cancelled (see
following example)
Enter an alphabet dial number
Make your selection
Cancel the selected group partner
1: YES
2: NO
Select a menu item
Make your selection
for further group partners
-and/or-
Confirm with START
Make your selection
for one-touch dial key to which the group
is assigned.
-or-
Confirm with START
Make your selection
for further groups
-or-
Press STOP, return to standby
mode
GROUP NBR= 0444
SUPERGROUP
GROUP NBR ENTRY
ALREADY ASSIGNED
after 2 seconds
1.CANCEL
3.RETAIN
2.MODIFY
GROUP NBR ENTRY
GROUP NBR= 0444
GROUP NAME =(MAX20)
SUPERGROUP
START
GROUP NBR= 0444
[ENTER] TO COMPLETE
ENTER ABB. NBR OR
ABB. NBR= 007
CANCEL ?
1.CANCEL
2.RETAIN
GROUP NBR= 0444
ENTER ABB. NBR OR
[ENTER] TO COMPLETE
START
GROUP NBR= 0444
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP
STOP
START
ENTER GROUP NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
81 GB
Store numbers
Store numbers
TOSHIBATF 831/861
Cancel groups
If you wish to cancel a group, simply
enter the corresponding group number
(see under “Define groups”). If this group
number already exists, a further selection
option is displayed.
(Example: group number: 444, name:
Supergroup)
Refer to page 78 for procedure as
described under “Define groups”
Display message for existing group
number
Menu displayed if group number already
exists
Select a menu item
Group is cancelled
Make your selection
for further groups
-or-
Press STOP, return to standby
mode
GROUP NBR= 0444
SUPERGROUP
GROUP NBR ENTRY
ALREADY ASSIGNED
1.CANCEL
3.RETAIN
2.MODIFY
GROUP NBR ENTRY
GROUP NBR= 0444
CANCELLED
after 2 seconds
after 2 seconds
ENTER GROUP NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
STOP
82
GB
Report prints
Report prints TOSHIBA TF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Program selection list
The program selection list provides you
with a complete overview of the menu
system for your fax machine. It is the only
list which can be selected via the main
menu item.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 100 %
PRINTING LIST
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
The report is printed.
Transmission reports
The transmission reports provide you with
extensive and individual information con-
cerning the various transmission jobs of
your fax machine. You can use a special
menu to adjust the appearance of these
reports to meet your specific require-
ments.
The transmission report is always printed after every transmission.
The transmission report is printed out only if a transmission error occurs.
The transmission report is never printed out.
The first page of the document can be printed in reduced form on the
transmission report. This means that the transmission report can easily be
allocated to the document.
ALWAYS
ON ERROR
OFF
PRINT
DOCUMENT?
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
SET TX REPORT
2.ON ERROR
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
The options of the first transmission
report can be selected.
Select a menu item
Further transmission reports follow auto-
matically for setting.
1.ALWAYS
//
83 GB
Report prints
Report prints
TOSHIBATF 831/861
The various transmission reports
and related options: Transmission report printed out after every transmission in the
“direct transmission mode”. Setting:
• Always printed out
• Printed out only if transmission is errored
Printed out after every memory transmission.
Setting:
• Always printed out
• Printed only if transmission is errored
• Printed with/without image of document
Printed out after entire broadcast has been completed. Setting:
• Always printed out
• Printed only if transmission is errored
• Printed with/without image of document
Printed out after entire multiple polling has been completed.
Setting:
• Always printed out
• Printed only if transmission is errored
• Never printed out
TX REPORT
SET MEMORY-TX
REPORT
SET MULTI-ADD
REPORT
SET MULTI POLL
REPORT
Transmission report:
Memory TX report:
Explanation:
NBR:
Lists the communications in the order
they occurred
FILE NBR.:
Job-Nunber in the stack
DATE:
Date
TIME:
Time of transmission
DURATION:
Gives the length of each communication
in minutes and seconds.
PGS:
Gives the number of pages per transmission or
reception.
DEPT-NBR:
Assigning a department
TO/FROM;
Gives ID or telephone number of the receiver or
sender
Account:
Assigning a account
MODE:
Indicates the type of communication:
HS High Speed Transmission, only
between TOSHIBA machines
G3 Communication in stranged groups
operational mode.
EC Error correction mode
EX Error correction with TOSHIBA fax
P Documents were sent/received by
polling
M Indicates a memory communication
I Infobox
F Faxbox
STATUS: (of communication)
OK means successful
NG stands for communication error
see: error codes page 111.
MEMORY TRANSMISSION REPORT
TIME : 03.03.97 14:23
TEL NUMBER 1 : +44-1234567890
TEL NUMBER 2 : +44-9876543210
NAME : TOSHIBA MARKETING TF861
FILE NUMBER : 042
DATE : 03-03 14:23
TO- : 541
DOCUMENT PAGES : 01
START TIME : 03-03 14:23
END TIME : 03-03 14:30
SENT PAGES : 01
STATUS : OK
FILE NUMBER : 042 *** SUCCESSFUL TX NOTICE ***
84
GB
Report prints
Report prints TOSHIBA TF 831/861
You can also subsequently
request the transmission report
for the previous 40
transmissions:
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 77 %
Standby mode
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
Make your selection
for selecting the required entry
The most recent available entry is dis-
played.
Select the entry which you wish
to print.
Press the COPY/JOURNAL key
The required transmission report is
printed out
PREVIEW TX REPORT
[COPY]:PRINT REPORT
[G]:PREVIOUS SCREEN
[H]:NEXT SCREEN
after 5 seconds
FILE NBR = 091
+44-2131-123456
21-03 19:33
OK 01
+44-2131-123456
OK 01
FILE NBR = 088
21-03 04:25
COPY
JOURNAL
Multi transmission report:
After the successful multi-adress
transmission your fax will print a list of all
fax partys.
MULTI TRANSMISSION REPORT
TIME : 03.03.97 14:23
TEL NUMBER 1 : +44-1234567890
TEL NUMBER 2 : +44-9876543210
NAME : TOSHIBA MARKETING TF861
FILE NUMBER : 003
DATE: 03-03 13:12
DOCUMENT PAGES: 01
START TIME: 03-03 13:32
END TIME: 03-03 13:59
SUCCESFUL
ONE TOUCH NUMBER
01 GROUP 0001 ALLE ABB. 001 002 003 004
UNSUCCESFUL PAGES SENT
ONE TOUCH NUMBER
01 GROUP 0001 ALLE ABB. 005 15 00
SHIFT PREV. TX REP.
85 GB
Report prints
Report prints
TOSHIBATF 831/861
Transmission and
reception journal
Your fax machine will record messages
which you transmit or receive in the form
of transmission and reception journals.
These lists are printed out automatically
after every 40 transmissions. You can also
manually request the journal at any time.
You should file this list as a record of the
document jobs; if your fax machine has to
be serviced, this list can provide valuable
assistance for to cure the problem.
Use the following steps to influence the
way in which the journal is printed out in
accordance with your requirements:
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
JOURNAL
1.MANUAL
2.AUTO
MANUAL OUTPUT
1.TX & RX JOURNAL
2.TX JOURNAL
3.RX JOURNAL
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
The journal options are displayed
1: Printed out only if the JOURNAL key*
is pressed
2: Printed out automatically every 40
jobs
Select a menu item
*) For “manual” output
Output options are displayed
1: Output of transmission and reception
journal
2: Output of transmission journal
3: Output of reception journal
Select a menu item
TRANSMISSION JOURNAL
TIME : 03.03.97 14:23
TEL NUMBER 1 : +44-1234567890
TEL NUMBER 2 : +44-9876543210
NAME : TOSHIBA MARKETING TF861
SCAN COUNT : 150 (00000096)
PRINT COUNT : 191 (000000BF)
DRUM COUNT : 1480 (000005C8)
TONER COUNT : 1 (00000001)
NBR FILE NBR DATE TIME DURATION PGS TO DEPT NBR ACCOUNT MODE STATUS
02 252 09.12 14:21 01/48 01 MAX MEIER EC 310 NG D1
RECEPTION JOURNAL
TIME : 03.03.97 14:23
TEL NUMBER 1 : +44-1234567890
TEL NUMBER 2 : +44-9876543210
NAME : TOSHIBA MARKETING TF861
SCAN COUNT : 150 (00000096)
PRINT COUNT : 191 (000000BF)
DRUM COUNT : 1480 (000005C8)
TONER COUNT : 1 (00000001)
NBR FILE NBR DATE TIME DURATION PGS FROM DEPT NBR ACCOUNT MODE STATUS
02 252 09.12 14:21 01/48 01 MAX MEIER EC 310 NG D1
//
86
GB
Report prints
Report prints TOSHIBA TF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Reservation list
This list illustrates the status of stack
memory (see page 33). It contains all jobs
which have not yet been completed.
Standby mode
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
The reserve list is printed out
RESERVATION LIST
TIME : 03.03.97 14:23
TEL NUMBER 1 : +44-1234567890
TEL NUMBER 2 : +44-9876543210
NAME : TOSHIBA MARKETING TF861
TX/RX FILE NBR FUNCTION PGS MAIL DATE TIME TO
003 MULTI TX 01 03-03 13:32 OT NBR01
POLL/FAX MAILBOX FILE NBR FUNCTION PGS DATE TIME TO
RECOVERY TX FILE NBR FUNCTION PGS MAIL DATE TIME TO
SHIFT RESERVATION LIST
The function list
This list provides information concerning
all settings of the fax machine. They
correspond with the settings which you
have made. Keep this list for any service
work which may be necessary.
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
The function list is printed out
/
87 GB
Report prints
Report prints
TOSHIBATF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
The dial number lists
The dial number lists are made up of the
following lists:
• Alphabet dial numbers
• Group numbers
• One-touch dial numbers
• Relay numbers
Select a specific list or all lists in order to
obtain an overview of the stored numbers.
Standby mode
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
Selection menu for various numbers
1. All lists
2. Alphabet dial numbers
3. Group numbers
4. One-touch dial numbers
Select a menu item
The required list(s) are printed out
TELEPHONE NBRS LIST
1.ALL OF LISTS
2.ABB. NUMBERS
3.GROUP NUMBERS
FUNCTION LIST
TIME : 03.03.97 14:23
TEL NUMBER 1 : +44-1234567890
TEL NUMBER 2 : +44-9876543210
NAME : TOSHIBA MARKETING TF861
AUTO RECEIVE MODE : AUTO
RING DELAY : 1
SYSTEMPASSWORD
DIAL TYPE (LINE1) : MF
EXCHANGE TYPE : PABX
ACCESS TYPE : DIGIT
ACCESS DIGIT : 0
RINGER VOLUME : 4
POWER SAVER : OFF
START TIME : 00:00
END TIME : 00:00
ACCOUNT CODE : OFF
COVER SHEET : OFF
SCANNER & PRINTER
DOCUMENT LENGHT : 1 m
RX REDUCTION : ON
DISCARD : ON
COPY REDUCTION : OFF
HOME POSITION
RESOLUTION : STD
CONTRAST : NORMAL
MEMORY TX : ON
SECURITIY TX : OFF
COMMUNICATION
PRIVILEGED RX : OFF
ECM : ON
MEMORY RX : ON
TTI : INSIDE
RTI : OFF
U-FINE RECEPTION : ON
REDIAL MODE INTERVAL : 1 MIN
REDIAL MODE COUNTER : 1
MEMORY FUNCTION
COLLATED PRINT : OFF
RX MULTI COPY : 1
RECOVERY TX : OFF
RX MEMORY LOCK : OFF
MEMORY OPTION : 0MB
JOURNAL
MANUAL : TX&RX
AUTO : ON
ERROR CODE : ON
COMMUNICATION REPORT
DOCUMENT TX : ALWAYS
MEMORY TX : ALWAYS
(IMAGE)
MULTI TX : ALWAYS
(IMAGE)
MULTI POLL : ALWAYS
RECEPTION LIST
LOCAL MAILBOX : OFF
REMOTE MAILBOX : OFF
TOTAL PAGE
SCAN : 609
PRINT : 886
JAM COUNTER
DOCUMENT :0
PAPER :0
JAM CODE 01 :0
JAM CODE 04 :0
JAM CODE 11 :0
JAM CODE 12 :0
JAM CODE 13 :0
JAM CODE 14 :0
JAM CODE 21 :0
JAM CODE 22 :0
JAM CODE 23 :0
JAM CODE 24 :0
JAM CODE 25 :0
SHIFT TEL LIST PRINT
88
GB
Report prints
Report prints TOSHIBA TF 831/861
ONE TOUCH NUMBER INFORMATION
TIME : 03.03.97 14:23
TEL NUMBER1 : +44-1234567890
TEL NUMBER2 : +44-9876543210
NAME : TOSHIBA MARKETING TF861
OT NBR. NAME/FUNCTION ABB./GROUP/TEL NUMBER TIME MON. BPS REPORT LINE STAMP
01 GROUP.NBR. 0001
29 ABB. NBR 002
GROUP NUMBER INFORMATION
TIME : 03.03.97 14:23
TEL NUMBER1 : +44-1234567890
TEL NUMBER2 : +44-9876543210
NAME : TOSHIBA MARKETING TF861
GROUP NUMBER NAME OT/ABB. NUMBER
001 ALL ABB. 001 002 003 004
ABBREVIATED TEL NUMBER LIST
TIME : 03.03.97 14:23
TEL NUMBER1 : +44-1234567890
TEL NUMBER2 : +44-9876543210
NAME : TOSHIBA MARKETING TF861
ABB.NBR. NAME TEL NUMBER TIME MON. BPS REPORT LINE STAMP
001 FIRST 11
002 601 12
DEPARTMENT CODE LIST
TIME : 03.03.97 14:23
TEL NUMBER 1 : +44-1234567890
TEL NUMBER 2 : +44-9876543210
NAME : TOSHIBA MARKETING TF861
DEPT NBR NAME DEPT CODE TX PGS RX PGS COPY PGS
D01 MASTER 12345 0 0 0
D02
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
The function list is printed out
An error message is displayed if
no departments are defined.
Department list
This list is useful for controlling costs per
department. If a mastercode is stored and
entered, a five-digit departement code
will appear additionally.
/
Mains failure report
This list is printed out in the event of
memory loss caused by a lengthy power
failure. Depending on the charge status of
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
the internal backup battery and the size of
image memory, memory loss may occur as early
as approx. 30 minutes after the power failure.
89 GB
Advanced settings
Advanced settings
TOSHIBATF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Delayed fax job
You can define a specific start time for
your fax jobs in order to compensate for
any differences in time zones or in order
to take advantage of low-rate charges.
Again, it is particularly advantageous that
your document or documents are not read
into memory, as the document feed is not
blocked.
The subsequent time defined for the
action is also not limited to one specific
day. You can program the fax job up to 30
days in advance.
The setting of the start time
relates to the following fax jobs:
• Single transmission
• Broadcast transmission
• Single polling
• Multiple polling
Standby mode
Load original
Remember:
Printed side face down
Document ready
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
Make your selection
for start time (HH:MM) and day (DD)
Enter the start time
Example: 22:33 hours on the 18th
If the delayed fax job is to be
carried out on the same day, do
not enter any information under
“DD”.
The following fax job is linked to the start
time which has just been set.
Any fax job...
• Single transmission
• Broadcast transmission
• Single polling
• Multiple polling
SHIFT DELAYED COMM
DELAYED COMM.
TIME =HH:MM DD
nn:nnnn
DELAYED COMM.
TIME =HH:MM DD
23 : 33 18
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
COMM. RESERVATION
90
GB
Advanced settings
Advanced settings TOSHIBA TF 831/861
Set transmission header
position
The transmission header contains the
code, the name, time of transmission and
the current page number. Normally it
appears in the top 5 mm of the incoming
copy. If this area contains important
information this information is overwritten
by the transmission header. In order to
prevent this from happening, you are able
to displace the transmission header.
Accordingly, the transmission header is
first printed before the copy is printed.
The effect is that the length of the
incoming copy is extended by approx. 5
mm.
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
for transmission header possion
Select a menu item
Press STOP, return to standby
mode
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
TTI
2.OUTSIDE
1.INSIDE
STOP
//
91 GB
Advanced settings
Advanced settings
TOSHIBATF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
STOP
Reception trailer (RTI)
You can activate the reception trailer
facility to ensure that reception of a
document is precisely documented. The
RTI is printed at the bottom of the
incoming copy, and contains the current
reception data such as time and date of
reception as well as the IDs of the
transmitter and receiver.
RTI
2.OFF
1.ON
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
for reception trailer
Select a menu item
Press STOP, return to standby
mode
//
Permanent monitoring
If the operator listens into a fax transmis-
sion, the call establishment attempt is
played back via the built-in speaker. This
provides you with an additional acoustic
check of the call establishment proce-
dure. This is a valuable asset whenever a
call is not established. The reason is
frequently a wrong number or a fax ma-
chine which is not ready to receive.
In this setting, all all
all all
all transmission
procedures are played back via
the speaker.
TF831
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
for permanent monitoring
1: ON
2: OFF
Select a menu item
Press STOP, return to standby
mode
//
TF861 //
STOP
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
LINE MONITOR
1.ON
2.OFF
92
GB
Advanced settings
Advanced settings TOSHIBA TF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
Call redial
If the machine is not able to transmit a
fax job, the job is retained in memory and
the machine attempts to send the fax job
again at a later date.
You can set two criteria for this call redial
facility:
• Period between the call redial at-
tempts
• Number of redial attempts
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
(for TF 831 menu item 06)
Make your selection
Select a menu item
1: see part A
2: see part B
REDIAL MODE
1.INTERVAL
2.COUNTER
Go to A Go to B
INTERVAL COUNTER
AINTERVAL Period between call redial at-
tempts
Make your selection
call redial interval
(default setting: 1 minute)
Enter the required figure
Confirm with START
Press STOP, return to standby
mode
REDIAL MODE
01
INTERVAL= (01-15 MIN)
START
STOP
BCOUNTER Number of call redial attempts
Make your selection
Number of call redial attempts
(default setting: 3 times)
Enter the required figure
confirm with START
Press STOP, return to standby
mode
REDIAL MODE
START
STOP
COUNTER =(00-14)
03
//
93 GB
Advanced settings
Advanced settings
TOSHIBATF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
START
STOP
Set ringer volume
An incoming call sets off the ringer via the
speaker. You can adjust the volume of this
signal.
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
for ringer volume
Enter the required figure
confirm with START
Press STOP, return to standby
mode
SET VOLUME
3
VOLUME =(1-7)
//
94
GB
Advanced settings
Advanced settings TOSHIBA TF 831/861
Power saver
(stand by)
The printer unit of your fax machine
requires a heat source of approx. 170° C
in order to be able to print out documents
immediately. This heat source is heated at
specific intervals in order to maintain the
temperature at the required level. This
consumes electricity, and the fan also has
to run constantly. If you wish to save
electric current or prevent the fan noise,
you are able to deactivate the permanent
heating facility. The heater in such cases
would only be activated if a fax document
is received or printed out. There is a delay
of around 1 minute before documents
can be printed out.
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
for power saver
1: Power saver on
2: Power saver off
Select a menu item
Make your selection
period for power saver time
Enter 00:00-00:00 to perma-
nently activate the power saver
facility (24 hours)
Enter the period
confirm with START
Press STOP, return to standby
mode
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
SET POWER SAVER
1.ON
2.OFF
START
STOP
SET POWER SAVER
TIME PERIOD =
00:00 - 00:00
//
95 GB
Advanced settings
Advanced settings
TOSHIBATF 831/861
Cost centre manage-
ment
You can allocate any four-digit number to
your fax transmissions. This number under
the corresponding item in the transmission
journal identifies the appropriate job. In
this way, special transmission jobs can be
linked to specific cost centres.
If this function has been activated, your
are able to enter the cost centre number
before every transmission.
Press the START key to skip entry of the
cost centre number.
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
for ACCOUNT CODE
1: Activate cost centre management
2: Deactivate mode
Select a menu item
Press STOP, return to standby
mode
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
1.ON
2.OFF
STOP
ACCOUNT CODE
//
96
GB
Advanced settings
Advanced settings TOSHIBA TF 831/861
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
for the department code
1: Enter department code
2: Clear and cancel department codes
Select a menu item
Make your selection
for the department name (this name
appears in the transmission header of the
fax partner)
(see page 11 for diagram)
Enter the department name
confirm with START
Make your selection
for department code
(use master code when first entered)
confirm with START
Make your selection
for further departments (2 - 50)
-or-
Press STOP, return to standby
mode
Department code
In order to prevent your fax machine from
being used by unauthorised persons, you
can lock it using a 5-digit code. 50 such
codes are possible, and a separate journal
is assigned to each of these codes. It is
conceivable that this code can be used
for setting up a cost centre management
system. The fax machine can now only be
enabled by entering the relevant depart-
ment code. The five-digit code is entered
and confirmed with the START key.
If a fax is transmitted after being
released by the department
code, the name of the
corresponding department is displayed in
the transmission header of the fax
partner.
The code for department
number 01 is the master code.
This code must be entered for
creating further department codes or
cancelling existing department codes.
If the fax machine has been
enabled by a department code
and if no further action takes
place, the code must be entered again
after a further approx. 1.5 minutes.
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
1.YES
2.NO
//
DEPT CODE ENTRY
MASTER CODE ENTRY
DEPT NBR= 01
DEPT NAME=(MAX20)
MASTER CODE ENTRY
DEPT NBR= 01
DEPT NAME=(MAX20)
Ghostbusters
MASTER CODE ENTRY
DEPT NBR= 01
MASTER CODE=
nnnn
START
START
DEPT CODE ENTRY
DEPT NUMBER=(1-40)
n
STOP
97 GB
Advanced settings
Advanced settings
TOSHIBATF 831/861
Modify or delete a
department
Can only be accessed via master
code.
Standby mode
Enter master code (!)
confirm with START
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
for the department code
(this menu is available only if the master
code is entered)
Select a menu item
Make your selection
for required department
Enter the department number
confirm with START
Make your selection
Department 1 cannot be can-
celled as it is permanently linked
to the master code.
Select a menu item
Proceed as indicated in the menu
Press STOP, return to standby
mode
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
//
1.YES
2.NO
DEPT CODE ENTRY
START
DEPT CODE ENTRY
ALREADY ASSIGNED
DEPT NBR= xx
Fanny Bones
after 2 seconds
DEPT CODE ENTRY
1.CANCEL
2.MODIFY
3.RETAIN
DEPT CODE ENTRY
DEPT NUMBER=(1-40)
STOP
START
n
98
GB
Advanced settings
Advanced settings TOSHIBA TF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
//
START
1.YES
2.NO
DEPT CODE ENTRY
Disable department
code
If the department code is disabled, the
previously entered departments cannot be
accessed by entering the master code
again.
Standby mode
Enter master code
confirm with START
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
for the department code
(this menu can only be
accessed by entering the mas-
ter code)
Select a menu item
The fax machine is permanently enabled
99 GB
Advanced settings
Advanced settings
TOSHIBATF 831/861
Cover sheet
The cover sheet is a form which is placed
at the head of your fax transmission. It is
a tool to enable the operator to classify an
incoming fax more easily.
You are able to choose between a “nor-
mal” cover sheet which sets out the
information in text form and a “personal”
cover sheet.
With the personal cover sheet, you can
add a diagram to the “normal” informa-
tion. This diagram is scanned into the
machine in the same way as a document
and is retained in memory as the cover
sheet diagram.
The following diagram illustrates the
relevant area of the document which is
subsequently displaced on the cover
sheet. All white areas are omitted.
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
for cover sheet function
1. Cover sheet is activated
2. Cover sheet is cancelled
Select a menu item
Make your selection
for cover sheet character
1. Cover sheet with diagram and text
2. Cover sheet only with text
(Example: cover sheet with diagram)
Select a menu item
Insert required cover sheet docu-
ment
confirm with START
The document is saved as the cover
sheet diagram
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
//
COVER SHEET
2.OFF
1.ON
2.OFF
1.ON
WITH DOCUMENT ?
COVER SHEET
LOAD DOCUMENT
START
1333335
Effective area
Space for logos,
graphs, diagrams,
etc.
top
133333335
110 mm150 mm
Cover sheet:
Please refer to page 50 for
details of how to send the cover
sheet.
100
GB
Advanced settings
Advanced settings TOSHIBA TF 831/861
Retain jobs
If a job cannot be transmitted because for
instance the partner fax is busy, your fax
machine attempts to redial the number at
regular intervals of approx. 2 minutes*.
After the XXth* redialling, the job will be
automatically deleted from the stack and
a transmission report (see page 83) will
be printed out. To prevent the deletion of
such a job use this procedure. Each job
will then be available for a certain time
(1-24hours). If this job can not be suc-
cessfully sent during this period it will be
deleted automatically from the memory.
Every time you retain a job in memory
your fax prints out a transmission report
(see page 83) to inform you how long this
job will be retained in memory. To send
retained jobs see page 54.
*) Depending on setting (see page 92)
If too many documents are
retained in memory, the fax
memory will become full since
every retained job requires
memory.
If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
//
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
for retain job
Select a menu item
Make your selection
for retaining time
(preset retaining time is displayed)
Input retaining time
-and/or-
confirm with START
Press STOP, return to standby
mode
2.OFF
1.ON
START
STOP
RECOVERY TRANSMIT
RECOVERY TRANSMIT
STORED TIME =(01-24)
06
101 GB
Advanced settings
Advanced settings
TOSHIBATF 831/861
Query job status
The two status lamps LINE 1 and LINE 2
indicate whether your fax machine is
active at any particular time. If you require
more precise information concerning this
activity, you can query the current status
of the machine. This status query also
enables you to cancel the current job.
Line 1
Line 2
Line 3
Line 4
Indication of line (line 1, 2)
Indication of activity (transmission, reception, polling,
etc.) Indication of current number of pages (P xxx)
Indication of job number
Indication of transmission type (ECM, G3, High Speed)
Indication of transmission speed (14400 BPS etc)
Indication of the ID of your partner fax
LINE 1 TRANSMIT P 001
FILE NBR= 123
EC 14400 BPS
+44 2131 123456
LINE 1
LINE 2
JOB STATUS
LINE-1 TRANSMIT
FILE NBR = 123
P001
EC 14400 BPS
+44-2131-123456
TRANSMIT
FILE NBR = 123
P001
EC 14400 BPS
+44-2131-123456
LINE-2
Standby mode
The LINE lamp lights up and indi-
cates activity on the line
Press the JOB STATUS key
The current status is displayed
If the second line is also active (optional)
Press the JOB STATUS key
(again)
The current status of the second line is
displayed
JOB STATUS
Do you wish to cancel the current status? Cancel current status
The current status is displayed
Press the JOB CANCEL key
Confirmation prompt
confirm with START
The current job is interrupted and the job
is cancelled
LINE-1 TRANSMIT
FILE NBR = 123
P001
EC 14400 BPS
+44-2131-123456
JOB CANCEL
2.NO
CANCEL ?
FILE NBR = 123
1.YES
START
The status display is made up as follows:
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
RESIDUAL MEMORY 77 %
LOAD DOCUMENT
102
GB
Advanced settings
Advanced settings TOSHIBA TF 831/861
Line 2 mode (option)
If the second line (option) is installed in
your fax machine, you can use a different
configuration for this second line:
setting:
TX/RX
RECEPTION ONLY
TIMER
Practical information:
The second line is also used as a trans-
mission line by the fax machine. If you
have a large number of fax documents
to transmit (e.g. in the event of exten-
sive broadcasts) and if you need to
transmit these fax documents as
quickly as possible, then you should
select this setting.
If your fax machine should be reach-
able at all times, you can reserve the
second line exclusively for receiving fax
documents. In this case, documents
are transmitted only via line 1.
This setting is a combination mode for
the second line. Outside the defined
period, the second line has the same
priority as line 1 (see first setting).
Within the defined period, it is used
exclusively used for receiving docu-
ments (see second setting).
Effect:
The second line has
the same priority as
line 1.
The second line is
used exclusively as
the receiving line.
During a user-defin-
able period, the sec-
ond line can be re-
stricted to be a pure
reception line.
Use the fax function “TEL LINE
SELECT” to temporarily
circumvent these settings.
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
//
LINE-2 MODE
1.TX/RX
2.RECEPTION ONLY
3.TIMER
TIME PERIOD =
RECEPTION ONLY
00:00 - 00:00
START
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
for line 2 mode
(Example: TIMER)
Select a menu item
Make your selection
for period “only receiving line”
Enter the new period
confirm with START
Press STOP, return to standby
mode
STOP
103 GB
Advanced settings
Advanced settings
TOSHIBATF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
//
Basic setting, document
length
In the basic setting of your fax machine,
the document length is limited to one
meter. If the document is longer than one
meter, the machine displays the error
message “document jam” after one meter
is exceeded, and the transmitted is
interrupted. You are able to disable this
restriction to prevent this from happening.
DOCUMENT LENGTH
1.1m
2.UNLIMITED
STOP
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Display the basic setting
Select a menu item
Press STOP, return to standby
mode
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
//
STOP
Basic setting, transmis-
sion memory
The transmission memory is activated in
the basic setting of your fax machine.
This enables transmission jobs to be
stacked as jobs in this memory (see
page 33). If you disable the transmission
memory, the document is retained in the
document feed until the transmission
procedure is completed.
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Display the basic setting
Select a menu item
Press STOP, return to standby
mode
SET MEMORY TX
1.ON
2.OFF
104
GB
Advanced settings
Advanced settings TOSHIBA TF 831/861
Basic setting, resolution
and contrast
The basic setting of contrast and resolu-
tion can be changed. Please read
pages 44 et seq. for information
concerning contrast and resolution.
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Display the basic setting for resolution
Select a menu item
Display the basic setting for contrast
Select a menu item
Press STOP, return to standby
mode
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
//
STOP
SET RESOLUTION
1.STANDARD
2.FINE
3.U-FINE
SET CONTRAST
1.NORMAL
2.DARKER
3.LIGHTER
105 GB
Advanced settings
Advanced settings
TOSHIBATF 831/861
Basic setting, ECM (er-
ror correction mode)
Your fax machine is equipped with an
error correction facility (ECM). If your fax
partner also has an error correction
facility, this permits error-free fax
transmission. One effect linked with ECM
is that the transmission time increases if
there are any problems on the line. This
may involve very high costs with oversees
calls. For this reason, you can completely
deactivate the ECM facility.
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Display the basic setting
Select a menu item
Press STOP, return to standby
mode
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
//
STOP
SET ECM
1.ON
2.OFF
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
//
STOP
1.ON
2.OFF
Basic setting, protected
transmission
The transmission of documents is re-
stricted. You are now able to transmit
documents only to fax machines whose
code has been stored as a fax number in
your alphabet dial memory. You can thus
transmit your documents only to certain
partners.
Any changes to this basic setting
have far-reaching
consequences!
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Display the basic setting
Select a menu item
Press STOP, return to standby
mode
SET SECURITY TX
106
GB
Advanced settings
Advanced settings TOSHIBA TF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
//
STOP
1.ON
2.OFF
Basic setting, TX stamp
(option)
Each document that has been success-
fully sent can be marked with a stamp.
Ask your TOSHIBA dealer for a stamp.
The TX stamp is only used as
transmission confirmation if you
have set transmission without
memory (see page 36).
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Display the basic setting
Select a menu item
Press STOP, return to standby
mode
SET STAMP TX
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
//
STOP
1.ON
2.OFF
Basic setting,
superfine reception
(only TF 861)
With this facility, you are able to decide
whether your fax machine is also able to
use superfine resolution for receiving
documents. The superfine resolution
places a certain amount of strain on the
receiving memory. Under unfavourable
conditions, a document might not be
received completely with this resolution if
memory capacity is exhausted. For this
reason, it is recommended that this
function be used only if a memory
expansion has been installed (see page 9).
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Display the basic setting
Select a menu item
Press STOP, return to standby
mode
U-FINE RECEPTION
107 GB
Advanced settings
Advanced settings
TOSHIBATF 831/861
Additional paper cas-
settes (optional)
If the 250 sheet paper cassette is not
adequate, you are able to install up to two
additional paper cassettes (each holding
250 sheets). Please contact your TOSHIBA
dealer for details.
Divider sheet
A divider sheet is automatically added
after every transmission in order to enable
the individual fax documents received to
be distinguished more easily.
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
for divider sheet
Select a menu item
Press STOP, return to standby
mode
//
Documents received from fax A
Divider sheets
Documents received from fax B
Basic equipment
with 2nd line
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
for divider sheet
Select a menu item
Press STOP, return to standby
mode
//
STOP
STOP
1.ON
2.OFF
1.ON
2.OFF
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
SEPARATOR PAGE
SEPARATOR PAGE
108
GB
Possible problems
Possible problems TOSHIBA TF 831/861
Diagnosis programs
You can use a diagnosis routine to check
the key panel and the print unit of your
fax machine. The following criteria can be
tested:
Key panel:
• All LEDs are activated so that they
flash at regular intervals.
• All segments of the display are acti-
vated so that they change from bright
to dark at regular intervals.
• The slide register of the display is
checked.
• The functioning of all keys can be
checked interactively.
Print unit:
• Contrast ratios from white to black
areas.
• Density of printout.
• Resolution of laser unit.
• Evenness of printout.
• Geometry of printout.
• Toner consumption test (constant
printouts)
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
1.OPE PANEL TEST
2.PRINT TEST
3.COMLINE
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Make your selection
for
1. Key panel test
2. Print unit test
3. Comline activation
Select a menu item
Continue under A,B
Go to A Go to B
KEYPAD TEST PRINTER TEST
AKEYPAD TEST Key panel test
All lamps flash, all segments of the
display are activated at regular intervals.
confirm with START
The slide register on the display is tested
by a black bar which moves from top left
to bottom right. The bar must appear in
every segment of the display and must
not stop anywhere. Press any key, apart
from STOP key. The designation of the
key which has been pressed is displayed.
The function of each key can be tested
individually in this way.
Press STOP, return to standby
mode
START
STOP
109 GB
Possible problems
Possible problems
TOSHIBATF 831/861
BPRINTER TEST Print unit test
Data entry prompt for type of printer test
1. Test image
2. Endurance test
Select a menu item
Document printed out
The ensurance test cannot be
terminated with the keypad.
This test is terminated only
when the paper cassette is
empty!
Press STOP, return to standby
mode
STOP
PRINT TEST
1.PATTERN 1
2.PATTERN 2
Error messages in the
display
Your fax machine indicates operating
errors or does not carry out a function in
accordance with your requirements.
Before you contact customer service,
consider a moment and identify the error
message in the following list. You will
probably then be able to remedy the fault
yourself.
General procedure to be followed for
error messages in the display
1. Analyse error message.
2. Rectify cause of error.
3. Press STOP key to cancel error message in
display.
4. If necessary, switch off fax machine for 10
seconds and press STOP key again.
All error messages are re-
tained in the display until they
are acknowledged with the
STOP key. If this error message does
not disappear, the cause of the error
has still not been rectified.
How to correct
Press the STOP key. If the error message
does not disappear, activate the installa-
tion procedure (see page 10) and confirm
all settings.
The mains error report (see page 88) is
printed out in order to provide you with a
list of lost criteria.
Allow this cover to snap carefully into
position.
Close the housing cover carefully.
Send your document(s) with a lower
resolution, or send them using the direct
mode (see page 36).
If this error persists, please contact your
dealer for a memory expansion.
Follow the instructions on page 115 to
rectify the document jam.
Cause
Alphabet memory and internal settings have
been lost due to a lengthy power failure
Contents of the image memory have been lost
following a power failure.
The cover on which the keypad is located has
not snapped into position.
The upper part of your fax machine housing has
not snapped into position.
The transmission / reception memory is full.
Documents have jammed in the document
feeder.
Display
BROKEN REGISTRATION
PRESS [STOP]
CONFIRM DIAL LIST
POWER FAILURE
TX COVER OPEN
RX COVER OPEN
MEMORY FULL
DOCUMENT JAM
110
GB
Possible problems
Possible problems TOSHIBA TF 831/861
Display
UPPER PAPER EMPTY
MIDDLE PAPER EMPTY
LOWER PAPER EMPTY
PAPER EMPTY
TONER LOW
TONER EMPTY
DRUM LIFE WARNING
REPLACE DRUM
CONFIRM PROCESS-UNIT
PRINTER DISORDER
LOAD DOCUMENT
COMMUNICATION ERROR
SORRY NOT POSSIBLE
LINE BUSY
PAGE# MISMATCH
POLLING ERROR
NOT ALLOWED NOW
NOTIFY THE SERVICEMAN
Cause
(Only in conjunction with additional paper cas-
settes)
No more paper in the upper cassette.
(Only in conjunction with additional paper cas-
settes)
No more paper in the middle cassette.
(Only in conjunction with additional paper cas-
settes)
No more paper in the bottom cassette.
The recording paper is empty
The toner is almost out. Only enough toner for
approx. 100 more copies.
There is not enough toner for printing.
The printer unit is almost spent. About 100
sheets can be printed after this is displayed.
The printer unit is spent.
The printer unit is missing or has not been
installed correctly.
Indicates a fault in the printer unit.
No document
A transmission error occurs while a document
is being transmitted.
Selected function not possible at present.
Other party was busy.
Page counter and actual documents are differ-
ent (see page 47).
A polling attempt has been made, and resulted
in an error.
You have tried to start a function which is
blocked.
How to correct
Load new recording paper (see page 8).
Load new recording paper (see page 8).
Load new recording paper (see page 8).
Load new recording paper (see page 8).
Install a new cartridge (see page 6).
Install a new cartridge (see page 6).
Please contact your TOSHIBA dealer for
ordering a new printer unit.
Replace the process unit (see page 5).
Install the process unit correctly.
Betätigen Sie die Verriegelung.
Contact your TOSHIBA dealer and notify
him of the code in the display message.
The action requires a document.
Consult the transmission report (see
page 82) and try to establish the cause of
the error with the following pages.
Read the operating instructions for any
restrictions concerning your selected
action.
Test the connection using the listening-in
option (see page 42). Have you pressed
“*” on the extension for obtaining an
outside line (see page 15)?
Ask the other party to identify which page
has not been transmitted.
Polling was not reserved, or the password
was incorrect, or polling protection did
not meet the specified criteria (see
page 58).
Wait until the current action of the fax
machine has been terminated.
Please contact your TOSHIBA dealer.
111 GB
Possible problems
Possible problems
TOSHIBATF 831/861
Error codes in journal If “TRANSMISSION ERROR” appears in the
display of your fax machine, the error code
describes the specific error. The same code is
shown also in the journal and transmission
report.
Code
10
11
12
13
14
20
21/E0/E6
22
23
30
32
33
42
50
Cause
No recording paper
Paper jam
Documents have jammed in the document
feed.
Open the upper covers
Toner empty
Power failure
Printer fault/Pix-Mem error
Memory error
Internal fault
Transmission interrupted by the transmitter/
receiver.
Page error
Polling error
Memory overflow
Line busy
How to correct
Put more paper in the paper cassette.
Remove the jammed paper (see
page 115/116).
Remove the document jam as described
on page 115.
Allow these covers to snap carefully into
position.
Replace the toner. (see page 88)
A power failure has occurred.
Try to remedy the printer fault yourself,
otherwise contact the customer service
of your TOSHIBA dealer.
If this error occurs frequently, please
notify the customer service of your
TOSHIBA dealer.
If this error occurs frequently, please
notify the customer service of your
TOSHIBA dealer.
Start the transmission process again or
request your fax partner to repeat the
transmission process.
A specific number of pages has been set,
but a different number of pages has been
sent (see page 47).
Polling was not reserved, or
the password was incorrect, or
polling protection did not meet the speci-
fied criteria (see page 58).
Use a lower resolution for your docu-
ments or send these documents in the
direct mode (see page 36).
If this error occurs frequently, please
contact your dealer for a memory exten-
sion.
Test the connection using the listening-in
option (see page 42). Have you pressed
“*” on the extension for obtaining an
outside line (see page 15)?
112
GB
Possible problems
Possible problems TOSHIBA TF 831/861
Code
53
80/B0/D0
81/B1/B9
82
83/84/85/C1/C2
86/D2
87
Cause
Wrong codeword
Communication error
Compatibility error
Training error
Image error
Line error
Image cannot be saved
How to correct
A document has been retrieved with the
wrong codeword (see page 58).
Bad line.
The document has probably not been
transmitted. You should transmit your
document again to be safe.
A function which is not a TOSHIBA fea-
ture or an ITU-T standard feature is used
during a transmission procedure.
Bad line.
Before the documents are transmitted,
the fax machines check the line quality
with test signals.
If this error occurs, the document is not
transmitted.
No images were transmitted after
handshaking between the fax machines.
If this error occurs, the document is not
transmitted.
Various lines have not been detected
during the transmission procedure. Call
the other party to establish whether the
document is legible.
Memory overflow on the other machine.
Transmit your document again later.
113 GB
Possible problems
Possible problems
TOSHIBATF 831/861
... and solutions
If the display gives an error message,
clear the fault and delete the display with
STOP.
Check there is power on the machine.
The 7 must be switched on (see page 4).
Use acceptable documents only (see
page 31).
Close the cover. It should be firmly locked
in place on both sides.
Try again. Replace the receiver only when
you have pressed START.
Use acceptable documents only (see
page 31).
Adjust the document guides accordingly.
Ask the receiver to put paper in his
machine.
Send your document again: the image
must be face-down on your document
feeder.
Make a copy of your document on your
fax machine (see page 29). If your copy is
also difficult to read, clean the document
reader.
Make a copy on your fax machine (see
page 29) and adjust the settings to your
document. You can also improve
document quality: By making the print on
the photocopy darker, enlarging or
reducing. (see page 44/45). Then send
again.
Redial. You may get a better
conncection.
Check and correct stored numbers (see
page 70/75).
Check that your telephone is connected
correctly to the socket (see page 7).
Plug the connecting cable of your fax
machine into the socket (see page 7).
Switch to the correct dialling procedure:
DTMF or pulse-dialling (see page 14).
Set the line types to EXTENSION (see
page 15).
Plug the connecting cable of your fax
machine into the socket (see page 7).
Problem
Your document is not automatically pulled
into the feeder.
The text ”transmission” is not displayed
when you press the START key.
The document is damaged during sending
or copying.
Your fax machine performed transmission
correctly but the message was not
received by the receiver.
The receiver received a blank sheet
instead of the document sent.
The receiver reports: The document
transmitted is difficult to read.
Abbreviated or one-touch dialling do not
work.
No dial tone is heard when handset is off-
hook.
Your call does not arrive although you
have dialled the correct number.
Possible causes ...
Your machine displays an error.
The display is blank.
Document size or thickness of paper are not
acceptable.
The operator control panel is not firmly locked.
You replaced the receiver before pressing
START.
Document format or paper thickness not as
specified.
The document guides are not properly adjusted
to the paper size.
The other machine is out of paper.
You loaded your document in the machine with
the image face-up.
Your machine’s document reader is dirty or
damaged.
RESOLUTION and CONTRAST are not set
correctly.
The telephone connection is poor.
Abbreviated or one-touch dialling number is not
correctly stored.
The telephone is not correctly connected.
The fax machine is not correctly connected.
Your fax machine has been set to the wrong
dialling mode.
If you are connected to a PABX: You have set
the wrong line type.
Your fax machine is not connected to the
PSTN.
Transmission problems Your fax machine reports an operating error or
fails to perform the required function. Before
you make an unnecessary call on your service
technician, take your time and see if you
can help yourself. This checklist will help
you recognise and eliminate errors.
114
GB
Possible problems
Possible problems TOSHIBA TF 831/861
Problem
You press START to receive an document.
But you receive nothing.
Your recording paper is not fed out.
The dcoument received is difficult to read.
You receive a completely blank document.
The document received is partially printed.
You can send fax messages without any
problem, although you cannot receive any.
... and solutions
If the display shows an error message,
eliminate the fault and delete the display
with STOP.
Check the wiring. See page 7.
Check there is power to the machine.
The machine must be switched on (see
page 7).
Press SROP and remove the document.
When receiving the next fax, be sure to
replace the handset only after you have
pressed START.
Close the cover. Both sides of the cover
must be firmly locked in place.
Remove the jammed paper (see
page 116).
Ask the sender to reset the resolution and
contrast or improve the quality of the
document e.g. by making the print on the
photocopy darker, enlarging or reducing.
Then have it send again.
Ask the sender to transmit the document
again (see page 31).
Check whether the sender loaded in the
correct manner.
Close the cover. Both sides of the cover
must be firmly locked in place.
Switch off receiving protection (see
page 28).
Possible causes ...
Your have an error displayed.
The fax machine is not correctly connected.
The display is blank.
There is still a document in the feeder.
Your fax machine is set in manual receiving
mode and you replaced the handset before
pressing START.
The operator control panel is not closed.
The recording paper in your machine is
jammed.
Document quality is poor.
The telephone connection is poor.
The sender made a mistake when loading the
document.
The operator control panel of your fax machine
is not closed properly on both sides.
Receiving protection is activated.
technician, take your time and see if you
can help yourself. This checklist will help
you recognise and eliminate errors.
Receiving problems Your fax machine reports an operating error or
fails to perform the required function. Before
you make an unnecessary call on your service
115 GB
Possible problems
Possible problems
TOSHIBATF 831/861
Cleaning document
scanner
Never use abrasive materials to clean your
fax machine - they could cause damage.
If documents transmitted are difficult to
read, the document scanner must be
cleaned. You can easily tell when: Make a
test copy of the document on your fax
machine and compare the copy with the
original.
Before you open
the operator control panel as shown ...
... print out any data which may be stored.
Then switch off your fax machine.
Using a soft cloth,
wipe the movable white roller and the glass
pane underneath.
If these parts are very dirty, you can
also use a slightly moist cloth and
then wipe off with a dry cloth.
Before closing
the operator control panel, return the white
roller to its former position.
Switch your fax machine on again.
Document jam How to clear a document jam
Press the release button
to open the control panel cover.
Keep the power ON.
The jammed document
can be carefully removed.
Do not try to send the jammed
document again. Use a carrier sheet
or make a photocopy and transmit
this instead.
Close the control panel
Take care that the cover locks firmly into place.
Now by pressing STOP delete the error
message.
116
GB
Possible problems
Possible problems TOSHIBA TF 831/861
How to clear a
recording paper jam
After opening
the upper cover and side cover of the housing,
you will see the possible locations where the
paper may be jammed: Remove the paper from
here without applying force...
... or from underneath the process unit.
Do not touch any parts inside the
machine other than those described
here. The heater cover may be very hot - even
when the machine is switched off.
When paper is jammed, never open the
recording paper cassette.
If necessary, pull up the fixer unit and carefully
pull out the jammed paper.
After you have replaced the process unit, close
the covers by pressing down lightly until they
lock into place. Now delete the error message
by pressing STOP.
When the density of the stamp mark lowers, fill
the ink.
Open panel by pressing release button.
Apply one or two drops of the stamp ink.
Close the operator panel.
Filling the stamp ink
117 GB
Possible problems
Possible problems
TOSHIBATF 831/861
15-03-97 SAT 19:56
TRANSMIT AVAILABLE
LOAD DOCUMENT
RESIDUAL MEMORY 100 %
Remote maintenance
(COMLINE)
Your fax machine permits remote
diagnosis. This means that the internal
settings can be read and changed via a
telephone line. In order to ensure that
data protection is assured, COMLINE is
possible only after you enable your
machine for this facility.
Standby mode
Start the menu
The first 4 menu items are displayed.
Select a menu item
Male your selection
to enable COMLINE
Select a menu item
Press STOP, return to standby
mode
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
/
1.YES
2.NO
STOP
COMLINE
Connection to PABX
If your fax machine is connected to a
PABX, additional sources of errors are
possible. In the event of any problems,
you should work through the following
items and compare them against the
current installation of your fax machine.
Where necessary consult the person who
installed your PABX.
• Does the PABX have public line
capability?
• Does the PABX have DDI capability?
• Have you entered the „*“ key before
the actual fax number?
• How is the public line obtained (earth
key, flash, number)?
• What dialling method is used (pulse-
dialling, DTMF dialling)?
118
GB
Possible problems
Possible problems TOSHIBA TF 831/861
UK Connection information
We declare, that TOSHIBA is using
mark in compliance with
EN 50 082-1, EN 55 022/B and
EN 60 950
This TOSHIBA Facsimile
Transceiver is intended for
connection to public
telecommunication services as
follows:
By using the cable described as
TEL LINE CABLE in the packaging
list of the instruction manual. This
cable plugs into the socket on the
left hand side of the TF 831/861
which is marked LINE and the
other end into the standard PSTN
analogue socket found in the UK.
This terminal equipment complies with
the following requirements:
Group 3 fax modem
Automatic call initiation
Storage of telephone numbers for
retrieval by a predetermined code
Automatic dialling
Automatic repeat attempts
Call progress monitor
Series connection facility
LD or MF dialling
Operation with or without dial tone
being present.
UK Connection information
Any other usage will invalidate
the approval of the apparatus if as
a result, it then ceases to conform
to the standards against which
approval was granted.
119 GB
Possible problems
Possible problems
TOSHIBATF 831/861
Index
Alphabet dialling ........................... ,70et seq.
Broadcast...................................... ,40et seq.
Call redial................................................. ,53
Cancel alphabet dial numbers ................. ,74
Cancel job ............................................... ,56
Cancel reception ..................................... ,27
Cancel transmission ................................. ,56
Code ........................................................ ,15
Code, TOSHIBA-Code.................... ,58et seq.
Codeword ................................................ ,58
Comline ................................................. ,117
Communication error ...................,113et seq.
Connection to mains .................................. ,7
Contrast ................................................... ,45
Controls .................................................. ,1-2
Copy, self-copy......................................... ,29
Cost centre management ......................... 95
Cover sheet............................................... 99
Date ......................................................... ,17
Delayed transmission ................................ 89
Department code ...................................... 96
Dialling method ........................................ ,14
Dialling ..................................................... ,32
Divider sheet ......................................... , 107
Document jam ....................................... ,115
Documents .............................................. ,31
DTMF dialling ........................................... ,14
DTMF dialling ........................................... ,14
Earth key .................................................. ,15
ECM ........................................................ 105
Equipment list ......................................... ,1-2
Error code ....................................... ,111-112
Error messages ............................ ,109et seq.
Faults ...........................................,109et seq.
Faults, line faults ..........................,109et seq.
Flash ........................................................ ,15
Function list.............................................. ,86
Grey levels ............................................... ,44
Group transmission ............................. ,40,41
Group, single............................................ ,40
Reception ..................................... ,18et seq.
Reduce transmission speed ..................... ,49
Remote maintenance ............................ ,117
Replace drum ............................................ ,5
Replace heating cleaner ............................ ,5
Replace printer unit ................................... ,5
Replenish stamp ink ............................... ,116
Replenish toner .......................................... ,6
Reserve documents for polling ................. ,57
Reserve documents for polling ................. ,57
Reserve polling......................................... ,57
Reserve, polling ....................................... ,57
Resolution ................................................ ,44
RTI (reception trailer) ................................ 91
Save groups .................................. ,78et seq.
Save names ............................................. ,11
Save names .................................. ,11et seq.
Save numbers ............................... ,70et seq.
Save numbers ............................... ,70et seq.
Save station names ................................. ,11
SECURE RX............................................... 21
Secure RX ................................................ 21
Self-copy ................................................. ,29
Separator Page ...................................... ,107
Single group ............................................ ,40
Sub-address .............................................. 72
Switch off fan .......................................... ,94
TAE socket ................................................. ,7
Telephone directory.................................. ,39
Temporary group ...................................... ,40
Terminal ID ............................................... ,13
Time ........................................................ ,17
TOSHIBA code .............................. ,58et seq.
Transmission errors ...................... ,109et seq.
Transmission errors ...................... ,109et seq.
Transmission header ................................ ,90
Transmission problems ........................... ,113
Transmission protection ................ ,48et seq.
Transmission report .................................. ,82
Transmission stamp ........................... ,51,106
Transmission, delayed .............................. ,89
Transmit documents ................................ ,32
Transmit documents ..................... ,32et seq.
Transmit without memory ......................... 36
Transport equipment .................................. ,5
Transport .................................................... ,5
TTI (transmission header) .......................... 90
Unpacking .................................................. ,4
ID ............................................................. ,13
Identify and remedy errors ...........,109et seq.
Insert documents ..................................... ,31
Insert fax paper ..................................... ,8,31
Insert paper........................................... ,8,31
Insert recording paper ................................ ,8
Installation .................................... ,10et seq.
Job in memory.............................. ,33et seq.
Journal .................................................... ,85
Language ................................................. ,16
Line faults .................................... ,109et seq.
List, function list....................................... ,86
List, journal .............................................. ,85
List, number list ....................................... ,87
List, transmission report ........................... ,82
Listening-in .................................... ,42et seq.
Main line .................................................. ,15
Memory expansion ..................................... ,9
Memory reception.................................... ,20
Number list .............................................. ,87
Number of calls ........................................ 18
Obtaining public line ................................ ,15
One-touch dial key ................................... ,75
Overview ................................................. ,1-2
PABX ........................................................ ,15
Paper jam .................................... ,115et seq.
Poll documents ................................... ,57-69
Polling ........................................... ,57et seq.
Power saver ............................................. ,94
Print in reverse order ................................ ,25
Pulse dialling ............................................ ,14
Reception memory .................................. ,20
Reception problems ............................... ,114
Reception protection ............................... ,28
Reception reduction ................................ ,19
Reception trailer (RTI) ............................... 91
Index

Navigation menu