Toshiba Fax Machine Dp120F Service Manual DP120F/DP125F OPERATOR'S For Internet Function

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INTERNET FACSIMILE
OPERATOR’S MANUAL

NOTICE TO USERS
Please read through this manual before using the machine. After reading it, be certain to keep it so that you may refer to it whenever necessary.

U. S. A.
WARNING
FCC Notice: Part 15
This terminal has been tested and found to comply with the limits for a Class A
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference when the equipment is
operated in a commercial environment. This equipment generates, and can radiate
radio frequency energy and, if not installed and used in accordance with this guide,
may cause harmful interference to radio communications. Operation of this terminal
in a residential area is likely to cause harmful interferences in which case the user
will be required to correct the interference at his/her own expense.
WARNING

FCC Notice: Part 68

This equipment complies with Part 68 of the FCC Rules. On the rear of this
equipment is a label that contains, among other information, the FCC Registration
Number and ringer equivalence number (REN) for this equipment. If requested, this
information must be provided to the telephone company.
The REN is used to determine the quantity of devices that may be connected to the
telephone line. Excessive REN’s on the telephone line may result in the devices not
ringing in response to an incoming call. In most, but not all areas, the sum of the
REN’s should not exceed five (5.0). To be certain of the number of devices that may
be connected to the line, as determined by the total REN’s contact the telephone
company to determine the maximum REN for the calling area.

for repair/warranty information. If the trouble is causing harm to the telephone
network, the telephone company may request you remove the equipment from the
network, until the problem is resolved.
The equipment may not used on coin service provided by the telephone network,
connection to Party Line Service is subject to state tariffs. (Contact the state public
utility commission, or corporation commission for information.)
This device is equipped with a USOC RJ11C connector.
THE TELEPHONE CONSUMER PROTECTION ACT: The Telephone Consumer
Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device to send any message via a telephone fax machine unless such a
message clearly contains in a margin at the top or bottom of each transmitted page or
on the first page of the transmission, the date and time it is sent and an identification of
the business or other entity, or other individual sending the message and the
telephone number of the sending machine or such business, other entity, or individual.
In order to program this information into your fax machine, you should complete the
setup procedures listed for station ID number and name on pages 42 and 43 in this
manual.
This equipment is hearing aid compatible.

If your facsimile machine causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be
required. But if advance notice is not practical, you will be notified as soon as
possible, also, you will be advised of your right to file a complaint with the FCC if you
believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations, or
procedures that could affect the operation of the equipment. If this happens, the
telephone company will provide advance notice in order for you to make the
necessary modifications in order to maintain uninterrupted service.
If you experience trouble with this facsimile machine, please contact
TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.
Electronic Imaging Division
2 Musick, Irvine, CA 92618-1631

1

NOTICE TO USERS
Canada
NOTICE:
The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective,
operational and safety requirements as prescribed in the appropriate Terminal
Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user's satisfaction.

AVIS: L’étiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette
certifie que le matériel est conforme aux normes de protection, d’exploitation et de
sécurité des réseaux de télécommunications, comme le prescrivent les documents
concernant les exigences techniques relatives au matériel terminal. Le Ministére
n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.

Before installing this equipment, users should ensure that it is permissible to
connect a facsimile to the facilities of their local telecommunications company.
The equipment must also be installed using an acceptable method of connection.
The customer should be aware that compliance with the above conditions may not
prevent degradation of service in some situations.

Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder
aux installations de l’entreprise locale de télécommunication. Le matériel doit
également être installé en suivant une méthode acceptée de raccordement. L’abonné
ne doit pas oublier qu’il est possible que la conformité aux conditions énoncées cidessus n’empêche pas la dégradation du service dans certaines situations.

Repairs to certified equipment should be coordinated by a representative designated
by the supplier. Any repairs or alterations made by the user to this equipment, or
equipment malfunctions, may give the telecommunications company cause to request
the user to disconnect the equipment.

Les réparations de matériel homologué doivent être coordonnées par un représentant
désigné par le fournisseur. L’entreprise de télécommunications peut demander à
l’utilisateur de débrancher un appareil à la suite de réparations ou de modifications
effectuées par l’utilisateur ou à cause de mauvais fonctionnement.

Users should ensure for their own protection that the electrical ground connections of
the power utility, telephone lines and internal metallic water pipe system, if present,
are connected together. This precaution may be particularly important in rural areas.

Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre
de la source d’énergie électrique, des lignes téléphoniques et des canalisations d’eau
métalliques, s’il y en a, sont raccordés ensemble. Cette précaution est
particulièrement importante dans les régions rerales.

CAUTION: Users should not attempt to make such connections themselves, but
should contact the appropriate electric inspection authority, or electrician, as appropriate.

Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il
doit avoir recours à un service d’inspection des installations électriques, ou à un
électricien, selon le cas.

The Ringer Equivalence Number of your facsimile is 0.3

L’indice d’equivalence de la sonnerie de ce matériel 0.3

NOTICE:
The Ringer Equivalence Number (REN) assigned to each terminal
device provides an indication of the maximum number of terminals allowed to be
connected to a telephone interface. The termination on an interface may consist of any
combination of devices subject only to the requirement that the sum of the Ringer
Equivalence Numbers of all the devices does not exceed 5.

AVIS: L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif
terminal indique le nombre maximal de terminaux qui peuvent être raccordés à une
interface. La terminaison d’une interface téléphonique peut consister en une
combinaison de quelques dispositifs, à la seule condition que la somme d’indices
d’équivalence de la sonnerie de tous les dispositifs n’excède pas 5.

TOSHIBA OF CANADA LIMITED
Office Product Group
191 McNABB STREET
MARKHAM, ONTARIO L3R 8H2

2

INTRODUCTION

CONTENTS

Rear View ............................................................................................... 9
Operation Panel...................................................................................... 9

BASIC FUNCTIONS .................................................... 10
RECEIVE E-MAIL ................................................................. 10
Automatic Receiving Mode .................................................................. 10
Manual Receiving Mode ....................................................................... 10
Receiving from SMTP Server .............................................................. 10
Output Print Format for Receiving E-mail ............................................ 11

SEND E-MAIL ....................................................................... 13
Sending E-mail by Direct Input ............................................................ 13
Sending E-mail by Searching E-mail Addresses ................................. 16
Sending E-mail by One Touch Dialing .................................................. 20
Sending E-mail by Abbreviated Dialing ................................................ 21
Multi-Key Quick Broadcast Transmission ............................................ 23

E-MAIL PROPERTIES SETUP ............................................. 68
Print Text Body Setting ......................................................................... 69
Body Page Limit Setting ....................................................................... 70
Send Disposition Setting ...................................................................... 71
Print Header Setting ............................................................................. 72
Print E-mail Error Setting ..................................................................... 73
Print DSN Setting ................................................................................. 74
Print Disposition Setting ...................................................................... 75
Request DSN Setting ........................................................................... 76
Confirmation Timer Setting .................................................................. 77
Set Confirmation Time Setting ............................................................. 78
MSG Size Limit Setting ........................................................................ 79

ONRAMP GATEWAY SETUP ............................................... 80
Setting Up a Relay Box with E-mail Address ....................................... 80

AUTOMATIC TELEPHONE DIALING REGISTRATION ........ 25

OFFRAMP GATEWAY SETUP ............................................. 85

Abbreviated Dialer Registration ........................................................... 25
Modify/Delete the Abbreviated Dial Number ........................................ 35
One Touch Dialer Registration ............................................................. 37
Modify/Delete the One Touch Key ........................................................ 47
Group Number Registration ................................................................. 49

Offramp Gateway, Offramp Gateway Overview ................................... 85
How to send a document using Offramp Gateway ............................... 86
Setting Up for Offramp Gateway .......................................................... 86
E-mail to FAX Gateway Setting ............................................................ 87
Gateway Print Setting .......................................................................... 88
Gateway Security Setting ..................................................................... 89

SETUP......................................................................... 53
SETUP FLOW ....................................................................... 53
TCP/IP CONFIGURATION .................................................... 54
BootP/DHCP Setting ............................................................................ 54
IP Address Setting ............................................................................... 55
Subnetmask Setting ............................................................................. 56
Default Gateway Setting ....................................................................... 57
Host Name Setting ............................................................................... 58

BASIC
FUNCTIONS

FACSIMILE UNIT DESCRIPTION ........................................... 9

SETUP

Before Connecting the Machine to Internet ............................................ 6
Internet FAX Transmission Overview ..................................................... 7

LIST AND
REPORTS

FEATURES.............................................................................. 5

E-mail Address Setting ........................................................................ 60
Error E-mail Forward Address Setting ................................................. 61
Receive Mode Setting .......................................................................... 62
POP Server Address Setting ............................................................... 63
POP Time Setting ................................................................................. 64
POP Login Name Setting ..................................................................... 65
POP Password Setting ......................................................................... 66
SMTP Server Address Setting ............................................................. 67

TROUBLESHOOTING

INTRODUCTION ........................................................... 5

E-MAIL ACCOUNT SETUP .................................................. 59

TECHNICAL WORD
REFRENCE

NOTICE TO USERS ................................................................ 1
NOTICE TO USERS ................................................................ 2

ADDITIONAL FUNCTIONS SETUP ...................................... 90
FTP Server Login Name Setting .......................................................... 90
FTP Server Login Password Setting .................................................... 91
LAN FAX Setting .................................................................................. 92
IPX/SPX Protocol Setting ..................................................................... 93
Frame Type Setting .............................................................................. 94

3

LIST OF REPORTS .................................................. 95
E-MAIL NOTIFICATION REPORTS PRINT FORMAT ......... 95
DSN Report .......................................................................................... 95
MDN Report .......................................................................................... 96
Alert Report .......................................................................................... 97

LIST AND REPORT PRINT FORMAT
AND PRINTING PROCEDURE ........................................... 98
Transmission/Reception Journal (Communication Journal) .................... 98
Memory Transmission Report ................................................................ 99
Reservation List .................................................................................. 100
Multi-Address Transmission Report ..................................................... 101
Preset Dialing Number Lists ................................................................ 102
Aphabetical Sort List ..................................................................... 102
Abbreviated Dial Number List ......................................................... 103
Group Number List ......................................................................... 104
One Touch Number List .................................................................. 105
Function List ....................................................................................... 106
Menu List ............................................................................................ 108
Power Failure List ................................................................................ 110

TROUBLESHOOTING............................................ 111
Error Message .................................................................................... 111
Error Code Printed on Report .............................................................. 115

TECHNICAL WORD REFERENCE ....................... 117

4

INTRODUCTION - FEATURES
The Internet Fax Kit enables your machine to transmit the document through the
Internet or Intranet. This enables the machine to transmit the document as an E-mail
between other Internet Fax machines and computers.
NOTE:
• The machine must be connected to the E-mail server in the local area
network to use the Internet Fax functions. Ensure that your E-mail server is
connected with the machine in the local area network.
•

The parallel port is disabled when the Internet Fax kit is installed in the
machine.

This machine can do the following after connecting to the Internet:
Send a document as an E-mail through the Internet:
This machine can send a document as an E-mail through the Internet. The
scanned image is transferred to the TIFF-FX images and sent as attached file of an Email.
Automatic receiving and manual receiving of an E-mail:
This machine can automatically or manually check the email server to see whether an
E-mail has been delivered. If an E-mail has been received, the machine will print out
the E-mail.
73 one touch key to E-mail:

Offramp Gateway Transmission:
The DP120F/DP125F can be used as a Hub Station to forward E-mails from your
client computer or Internet Fax machine to the any facsimiles through the public
switched telephone network.
Error E-mail Transmission:
E-mails that cannot be printed by the machine can be forwarded to another E-mail
address.
Supporting DSN (Delivery Status Notification:)
Transmission result is retreived from received DSN message and stored into Activity
Report as a transmission report. This machine automatically print the DSN message.
Supporting MDN (Message Disposition Notification:)
An MDN request is added in the mail header of E-mails. If the machine receives the
image data which exceeds the capability of this machine, the machine responds with
a failure in the MDN message back to the original sender.
Additional Functions:
Enables users to configure the FTP (File Transfer Protocol) login name and the
password for TOSHIBA Viewer, the server address of the ImageVision2000/
SmartLink, and frame type for the Novell communication.

The remote party’s E-mail address data can be registered to a one touch key. Email options can be registered for each address.
300 abbreviated dial numbers to E-mail:
E-mail addresses can be assigned to 300 abbreviated dial numbers in the range
from No. 001 to 999.
Multi-address transmission to E-mail:
Transmissions of the same document to multiple E-mail addresses (up to 373
addresses) are possible using one operation sequence, in which preset abbreviated
dial numbers (300), and one touch dial keys (73) can be used. When the multi-key
is specified, key pad dialing of up to 1000 digits, or 100 locations, is also possible.
Relay transmission to E-mail (Onramp Gateway Transmission):
The DP120F/DP125F can serve as a relay station in relay transmission transactions to E-mail address end stations.

5

Before Connecting the Machine to Internet
Before connecting to the network, read this section to understand the Internet Fax
functions.

POP and SMTP
The available functions depend on whether this machine is setup to use the POP or
SMTP for retrieving E-mail from a mail server.
POP (Post Office Protocol) and SMTP (Simple Mail Transfer Protocol):
“SMTP” is a server protocol for sending E-mail messages between servers.
Usually the E-mail systems that transfer E-mails over the Internet use SMTP to
send messages from one server to another. Then the E-mail message can be
retrieved with an E-mail client using either “POP” or “IMAP”. “POP” is a protocol
used to retrieve E-mail from a mail server.
When this machine uses POP for the Receive Mode:
This machine works as a POP client. Similar to most e-mail applications, this
machine uses POP for receiving an E-mail message and SMTP for sending an
E-mail message.

Precaution for Internet Transmission
Transmissions using the Internet Fax function are the same as E-mail transmissions.
Before you start to use the Internet Fax function, it is recommended that you read this
section and understand the precautions for Internet Transmission.
•

The Internet Fax sends a document to the email server of Internet and it does not
send via the PSTN alike regular facsimile transmissions.

•

An error mail is sent back from the mail server when the E-mail document fails to
be forwarded to the recipient.

•

An error mail is sometimes not sent back even if the E-mail has failed.

•

Internet transmission has low security. It is recommended that you use regular
facsimile transmission when a contidential document is sent.

•

It may take a considerable amount of time for the recipient to receive the document
because of the line traffic in the Internet.

•

If the document being transmitted has a large amount of data it may not be
successfully sent due to the configuration of the E-mail Server.

When this machine uses SMTP for the Receive Mode:
This machine works as one of the mail servers. The machine can transfer an Email message in the SMTP transmission.
The following table shows the available functions according to the type of the
protocols set for the Receive Mode.
Fucntions

Receive Mode
POP

SMTP

Send a document as an E-mail
Automatic receiving of an E-mail

Yes
Yes

Yes
Yes

Manual receiving of an E-mail

Yes

No

One Touch Keys to E-mail

Yes

Yes

Abbreviated Dial Numbers to E-mail
Multi-address transmission to E-mail

Yes
Yes

Yes
Yes

Relay Transmission to E-mail (Onramp Gateway)

Yes

Yes

Offramp Gateway

No

Yes

Error E-mail Transmission

Yes

Yes

If the use of the Offramp Gateway function is not necessary, it is recommended
that the Receive Mode is set to “POP” because some settings will be required to be
set on the mail server if the Receive Mode is set to “SMTP”. For more information
about the Offramp Gateway function, see “OFFRAMP GATEWAY SETUP” on page
85.
6

Confirmed E-mail Server
The following table shows the list of E-mail servers supported with the Internet Fax kit.

1

Server Name
Sendmail

Version
8.9.1

Qpopper

3.0.2

2

Sendmail

8.9.3

3

Qpopper
Microsoft Exchange

3.0.2
5.5

4

Qmail

1.03

5

LotusDomino

5.0.1a(Intl)

* Products names in this manual are the trademarks or registered trademarks of their respective companies.

NOTE:
The mail server listed above may, or may not be used depending on your environment.

Internet Fax Transmission Overview
The following is an overview of the various transmissions that can be performed using
the Internet Fax function.

Internet Fax to/from Client Computers
The machine can send a document to client computers through the Internet or
Intranet. The client computers can send the E-mail to the machine as well.

Internet Fax to Internet Fax
The machine can send a document to another Internet Fax machine through the
Internet or Intranet. The document is sent as an E-mail to the Internet Fax
machine.

NOTE:
• The client computer receives TIFF-FX images when the machine sends a
document using the Internet Fax function.
•

The machine can only print out text files and TIFF-FX images. When sending
E-mail from the client computer to this machine using the E-mail application,
files other than text or TIFF-FX images cannot be sent.

7

Internet Fax Transmission Overview - continued
Onramp Gateway Transmission

Offramp Gateway Transmission

Using the Internet Fax function, E-mail addresses can be assigned to the ITU-T
Mailbox in this machine. Therefore, ITU-T F-code compliant facsimiles can send
documents to the ITU-T Mailbox in this machine and this machine can forward
the received document to E-mail recipients assigned to the Mailbox using the
relay function.

The machine can forward received E-mail documents to any facsimile through
the public telephone line using Offramp Gateway transmission. If another
Internet Fax machine or client computer sends a document to the Internet Fax
machine through the Internet or Intranet, then the Internet Fax machine can forward the document to another facsimile through the public switched telephone
network.

➤P80 ONRAMP GATEWAY SETUP

NOTE:
• Documents sent as an Internet Fax will be received as a TIFF-FX image on the
client computer.

➤P85 OFFRAMP GATEWAY SETUP

NOTE:
• To operate in this transmission, the machine must be set up to enable SMTP
transmission. It is also required to configure the some settings on the mail
server of your network.
•

8

Documents sent as an Internet Fax will be received as a TIFF-FX image on the
client computer.

- FACSIMILE UNIT DESCRIPTION
Rear View

Operation Panel

Green Indicator
The indicator that lights while
the network interface card is
properly connected to the
network.

Amber Indicator
The indicator
while
data
communicated.

that
is

CHECK E-MAIL
Used to receive an E-mail
immediately.

E-MAIL ADDRESS Key
Used to program E-mail addresses when
programming
One
Touch
Key
or
Abbreviated Numbers.
By pressing this
key prior to a transmission, an E-mail
address can be entered for an Internet Fax
transmission.

blinks
being

10BASE-T/100BASE-TX I/F
Connection for the 10BASE-T
or 100BASE-TX cable to an
Ethernet network.

9

BASIC FUNCTIONS - RECEIVE E-MAIL
The methods to receive an E-mail vary according to the type of
protocols used for receiving an E-mail.
When “POP” is selected for the Receive Mode, the following receiving methods are available:
•

•

Auto Receive
The machine accesses the E-mail server at specified intervals to
check whether any E-mail has been delivered. If an E-mail has
been delivered, the machine will automatically retrieve and print
out the E-mail.
Manual Receive
When the CHECK E-MAIL button is pressed, the machine manually accesses the E-mail server to check whether any E-mail has
been delivered. If an E-mail has been delivered, the machine
receives and prints out the E-mail.

See “Receiving from SMTP Server” for SMTP transmission.
Printing of a received E-mail depends on the following settings:
•

Print Text Body (See page 69)

•

Body Page Limit (See page 70)

•

Print Header (See page 72)

•

Print E-mail Error (See page 73)

Users can set up these items to specify how the machine should
perform when receiving an E-mail.
Available Format:
The machine can only print the TIFF-FX images and the text
data. If the received E-mail contains files that are not the
TIFF-FX images or text data, the machine will display an error
message on the LCD Display.
However, the machine is able to print the E-mail except the parts
in unknown format, or forward this E-mail to another E-mail address.

Automatic
Receiving Mode
To automatically receive Emails from the E-mail server,
set up the “POP Time”.

Manual
Receiving Mode
To manually receive E-mails
from the E-mail server, press:

See the section “POP Time
Setting” at “SETUP - E-MAIL
ACCOUNT SETUP” (Page 64).
CHECK E-MAIL
NOW SEARCHING
>
STOP TO CANCEL

“>” mark moves from left to
right.
This mark continually
moves until searching is completed.
When the E-mail has been received, the following screen appears and starts printing.
MAY-12-00 FRI11:59AM
RESIDUAL MEMORY 99%
PRINTING

When no E-mail has been received, the following screen
apears.
MAY-12-00 FRI11:59AM
NO EXIST E-MAIL

If you want to print the E-mail except the parts in unknown format,
set up “Print E-mail Error” (See page 73).
If you want to forward the E-mail to another E-mail address when
an error occurs, set up “Error E-mail Forward Address” (See
page 61).

10

If any other error messages are
displayed, see “TROUBLESHOOTING.”

Receiving from
SMTP Server
Once an E-mail to this machine
is delivered through the Internet,
this machine will automatically
retrieve E-mail from the SMTP
server using the SMTP transmission.
When the Receive Mode is set
to SMTP, the sub-domain for
this machine must be assigned
at the SMTP server to receive
E-mail or enable the Offramp
Gateway transmission. In this
case, this machine works as
one of the E-mail servers.
When the SMTP server receives an E-mail intended for
the sub-domain of this machine,
the SMTP server will transfer
the E-mail to this machine using
the SMTP transmission. If an Email is sent to the E-mail adress
of this Internet Fax machine, it
will them print the E-mail out.
NOTE:
When the Receive Mode is
set to SMTP. machine cannot retrieve an E-mail from
the mail server manually.
Please refer to “OFFRAMP
GATEWAY SETUP” on page
85 for further details.

Output Print Format for Receiving E-mail
When an Internet Fax message
(or E-mail message) is received,
the following output may be
printed in addition to the originals (scanned data).
•

Text Body

•

Header

The Text Body and the Header
of the received message is
printed according to the settings of the E-mail properties
on your machine.

Text Body Output
This output is printed when the Print Text Body is set to ON or the E-mail has only the text body section and no attached image files.
➤P69 SETUP - E-MAIL PROPERTIES SETUP - Print Text Body Setting
Sender name and address

Recipients Lists

Date and time of the E-mail
message was sent
Subject of the E-mail
message

Body of the message

11

Output Print Format for Receiving E-mail - continued
Header Output
This output is printed when the Print Header is set to ON.
➤P72 SETUP - E-MAIL PROPERTIES SETUP - Print Header Setting

12

- SEND E-MAIL
The machine can send an E-mail using the following methods.
•

Direct Input
Input the E-mail address directly to send a document.

•

Search E-mail Address
Search an E-mail address from the local phonebook and histories to send a document.

•

One Touch Dialing
Send a document to the E-mail address that is assigned to a One Touch key.

•

Abbreviated Dialing
Send a document to the E-mail address that is assigned to an Abbreviated Dial Number.

•

Group Broadcast Transmission
Send a document to E-mail addresses and fax numbers that are assigned to Group Number. The Email addresses and the fax numbers can be assigned to a Group Number, so that this feature allows
you to send a document to multiple remote parties that inclued both E-mail addresses and fax
numbers in a single operation. To operate this dial method, refer to the DP120F/DP125F Operator’s
Manual.

•

Sending E-mail by Direct Input

1 Display INTERNETFAX SEND Menu

Press:

Abbreviated Dial Numbers
One Touch Dial Keys
Search E-mail Address
Direct Input

When the document is sent to an E-mail address, the document is converted to TIFF-FX images.

dress

Enter the E-mail address using
the Keyboard and the Dial Keypad.
INTERNET-FAX SEND

PRESS SPEED DIAL,
ONE TOUCH KEY OR
ENTER TO ENTER
E-MAIL ADDRESS

Then press:

Multi-key Quick Broadcast Transmission
This Multi-key Quick Broadcast Transmission allows you to send a document to a combination of
the following numbers without pre-programming a group. By using this method, you can send a
document to both E-mail addresses and fax numbers in a single operation.
•
•
•
•

2 Enter the E-mail ad-

E-MAIL ADDRESS:
xx@toshiba.com

When the E-mail address is
displayed correctly on the LCD
display, press:

INTERNET-FAX SEND
E-MAIL ADDRESS:

DO YOU KNOW RECEIVER
RESOLUTION?
1.YES
2.NO

E-mail Notification Reports printed after sending an E-mail
•

DSN Report is printed when “Print DSN” is set to ON and the mail server successfully replied
to your DSN request. See “DSN Report” on page 95 for a sample and descriptions.

•

MDN Report is printed when “Print Disposition” is set to ON and the recipient successfully
received your mail to reply to your MDN request. See “MDN Report” on page 96 for a sample
and descriptions.

•

Alert Report is printed when “Confirm. Timer” is set to ON and the machine cannot successfully receive the MDN requested from a recipient. See “Alert Report” on page 97 for a sample and
descriptions.

These are printed according to the E-mail properties and the environments of the recipients. For futher
details of related E-mail properties settings, see “E-MAIL PROPERTIES SETUP” on page 68.

13

Sending E-mail by Direct Input - continued

3 Select the Resolution
This setting will allow you to
specify the resolution for the
documents you are sending, if
you know the resolution capability of the recipient machine.

3a

Resolution Setting

Press
If you know the resolution capability of the recipient machine, press:

until the required resolution mode is indicated by

the appropriate LED.
The mode changes as follows:

(

: illuminated
: extinguished

)

FINE
U-FINE

Standard Mode (when all the lamps are extinguished)

HALFTONE

If you do not know the resolution capability of the recipient
machine, press:

FINE
U-FINE

Fine Mode

HALFTONE

FINE
U-FINE
HALFTONE

When “1.YES” is selected, the
following screen appears. Continue to Step 3a.

Ultra-Fine Mode

Each corresponding
lamp is illuminated.

FINE
U-FINE
HALFTONE

PRESS MODE KEY
ON CONTROL PANEL
THEN PRESS ENTER

Fine Halftone Mode

FINE
U-FINE

Ultra-Fine Halftone Mode

HALFTONE

When “2.NO” is selected, the
following screen appears. Skip
to Step 5.

14

Then press:

*

When Ultra-Fine is selected, the DF120F/DP125F will scan all
documents at 406 dots/inch horizontal x 391 lines/inch vertical.
Depending on the capabilities of the remote facsimile receiving
this document, the document may be transmitted by the
DF120F/DP125F at Ultra-Fine resolution (406 dots/inch horizontal x 391 lines/inche vertical) or it may be transmitted at
Super Fine (203 dots/inch horizontal x 391 lines/inch vertical).

DO YOU KNOW RECEIVER
COMPRESSION?
1.YES
2.NO

Sending E-mail by Direct Input - continued

4 Select the Compression
This setting will allow you to
specify the compression for the
documents you are sending, if
you know the compression capability of the recipient machine.
If you know the compression
capability of the recipient machine, press:

If you do not know the compression capability of the recipient machine, press:

5 Scan the document
4a

Compression Setting

Select the desired Compression.
Press:

Your machine will automatically
start scanning the document
into memory (if enabled).

SCANNING INTO MEMORY
FILE NUMBER=
007
RESIDUAL MEMORY 98%
SCANNING PAGE : 003

(for MH)

After scanning, the machine
starts transmission.

(for MR)

If the document is not loaded in
the Document Tray, the following screen is displayed.

(for MMR)
LOAD DOCUMENT

When “1.YES” is selected, the
following screen appears. Continue to Step 3a.
(for JBIG)
COMPRESSION
1.MH
2.MR
3.MMR

↓

4.JBIG

NOTE:
If you do not know the
receiver’s capabilities for
the compression type, select “MH”.

Load the document in the
Document Tray.
Then your
machine
will
automatically
starts scanning the document.

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.
When “2.NO” is selected, the
following screen appears. Skip
to Step 5.
15

Sending E-mail by Searching E-mail Addresses

1 Display the SPEED
DIAL Menu

Press:

PRESS SPEED DIAL,
ONE TOUCH KEY OR
ENTER TO ENTER
E-MAIL ADDRESS

Then press:

SPEED DIAL
1.ABB. NUMBERS
2.SPEED DIAL

2 Select SPEED DIAL
Press:

1.LOCAL ADDRESS
2.RECEPTION HISTORY
3.SENT HISTORY

3 Searching for an E-mail address
This operation searches for an
E-mail address and sends the
documents to the E-mail address.
You can search for an E-mail
address in the following categories.
Local Addresses:
You can search for an E-mail
address that is assigned to
Abbreviated Dial Numbers
or One Touch Dial Keys.
Reception History:
You can search for an E-mail
address which the machine
has received the E-mails
from.
Sent History:
You can search for an E-mail
address that the machine
has sent the E-mails to.

3a Select the search category

To select the Local Addresses,
press:

To select the Reception History, press:

When “2.RECEPTION HISTORY” is selected, the following screen appears. Skip to
Step 3c.
RECEPTION HISTORY
NOW SEARCHING

Searching ends.

To select the Sent History,
press:

When “1.LOCAL ADDRESSES”
is selected, the following
screen appears. Continue to
the next step.

RECEPTION HISTORY
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00050

When “2.RECEPTION HISTORY” is selected but no Email addresses are in the list,
the display indicates the following screen and returns to the
first screen in this step.
RECEPTION HISTORY

1.SEARCH NAME
2.SEARCH E-MAIL ADDR
3.ALL

E-MAIL ADDRESS:
-------------------After 2 seconds:
1.LOCAL ADDRESSES
2.RECEPTION HISTORY
3.SENT HISTORY

16

Sending E-mail by Searching E-mail Addresses - continued

3 Searching for an E-mail address - continued
3a Select the search

3b Search from Local Adressess

category - continued
When “3.SENT HISTORY” is
selected, the following screen
appears. Skip to Step 3d.
SENT HISTORY
NOW SEARCHING

After 2 seconds:
SENT HISTORY
[STOP]:TO PREVIOUS
001@toshiba.com
[ ]
00001/00050

When “3.SEND HISTORY” is
selected but no E-mail addresses are in the list, the display indicates the following
screen and returns to the first
screen in this step.
SENT HISTORY
E-MAIL ADDRESS:
-------------------Searching ends.
1.LOCAL ADDRESSES
2.RECEPTION HISTORY
3.SENT HISTORY

You can search for an E-mail
address from the Local Addresses using the following
method.

3b-1 Select the search method

Search Name:
You can search for an E-mail
address by the ID name.

To select Search Name, press:

Search E-mail Addr:
You can search for an E-mail
address by its specific address.
All:
You can list all E-mail addresses that have been registered as Abbreviated Dial
Numbers and One Touch
Dial Keys.

To select Search E-mail Addr,
press:

When
“2.SEARCH
E-MAIL
ADDR” is selected, the following screen appears. Skip to
Step 3b-4.
SEARCH E-MAIL
E-MAIL ADDRESS:

To select All, press:

When “1.SEARCH NAME” is
selected, the following screen
appears. Continue to the next
step.

SEARCH NAME
NAME (20 MAX):

When “3.ALL” is selected but
no E-mail address can be
matched, the display indicates
the following screen and returns
to the first screen in this step.

When “3.ALL” is selected, the
following screen appears. Skip
to Step 3b-6.

ALL ADDRESS
NOW SEARCHING

ALL ADDRESS
E-MAIL ADDRESS:
-------------------After 2 seconds:
1.SEARCH NAME
2.SEARCH E-MAIL ADDR
3.ALL

After 2 seconds:
ALL ADDRESS
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00050

17

Sending E-mail by Searching E-mail Addresses - continued

3 Searching for an E-mail address - continued
3d Search from Local Adressess - continued

3b-2 Enter the Search Name

Enter the character(s) associated with the ID name of Abbreviated Dial Numbers or One
Touch Dial Keys using the Keyboard and the Dial Keypad.
SEARCH NAME
NAME (20 MAX):
Toshiba

3b-3 Select the ID Name

NOTE:
The machine searches all
ID names that include the
search name entered and
applicable to the case.

Locate the screen of the desired ID name using the following scroll keys.

When no ID name can be
matched, the display indicates
the following screen and returns
to the first screen in this step.

(for the previous screen)

(for the next screen)

Then press:
SEARCH NAME

The machine starts to search
the ID names.
SEARCH NAME
NOW SEARCHING
NAME (20 MAX):
toshiba
Searching ends.
SEARCH NAME
[STOP]:TO PREVIOUS
New York Toshiba
[↑↓]
00001/00015

NAME (20 MAX):
--------------------

SEARCH NAME
[STOP]:TO PREVIOUS
001
[↑↓]
00001/00015

Enter the character(s) associated with the E-mail address
assigned to Abbreviated Dial
Numbers or One Touch Dial
Keys using the Keyboard and
the Dial Keypad.

SEARCH NAME
NAME (20 MAX):
Toshiba

SEARCH NAME
[STOP]:TO PREVIOUS
002
[↑↓]
00002/00015

Then press:

NOTE:
The machine searches
E-mail addresses that
clude the search name
tered and applicable to
case.

all
inenthe

SEARCH E-MAIL
E-MAIL ADDRESS:
toshiba

Then press:
The machine starts to search
the E-mail addresses.

After 2 seconds:

Skip to Step 4.
18

3b-4 Enter the Search E-mail Address

SEARCH E-MAIL
NOW SEARCHING
E-MAIL ADDRESS:
toshiba
Searching ends.
SEARCH E-MAIL
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00015

When no E-mail address can
be matched, the display indicates the following screen and
returns to the first screen in this
step.
SEARCH E-MAIL
E-MAIL ADDRESS:
-------------------After 2 seconds:
SEARCH E-MAL
E-MAIL ADDRESS:
toshiba

Sending E-mail by Searching E-mail Addresses - continued

3 Searching for an E-mail address - continued
3b Search from Local Adressess - continued

4 Scan the document
3c Select from Reception
History

3b-5 Select the E-mail
address

Locate the screen of the desired E-mail address using the
following scroll keys.

(for the previous screen)

3b-6 Select the E-mail
address

Locate the screen of the desired E-mail address using the
following scroll keys.

3c Select from Sent
History

Locate the screen of the desired E-mail address using the
following scroll keys.

Locate the screen of the desired E-mail address using the
following scroll keys.

(for the previous screen)

(for the previous screen)

(for the next screen)

(for the next screen)

RECEPTION HISTORY
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00015

SENT HISTORY
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00015

(for the previous screen)

(for the next screen)

(for the next screen)

SEARCH E-MAIL
[STOP]:TO PREVIOUS
001@toshiba.com
[ ]
00001/00015

ALL ADDRESS
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00015

SEARCH E-MAIL
[STOP]:TO PREVIOUS
002@toshiba.com
[↑↓]
00002/00015

ALL ADDRESS
[STOP]:TO PREVIOUS
002@toshiba.com
[↑↓]
00002/00015

Your machine will automatically
start scanning the document
into memory (if enabled).

SCANNING INTO MEMORY
FILE NUMBER=
007
RESIDUAL MEMORY 98%
SCANNING PAGE : 003

After scanning, the machine
starts transmission.

If the document is not loaded in
the Document Tray, the following screen is displayed.

LOAD DOCUMENT

Then press:

Then press:

Skip to Step 4.

Skip to Step 4.

RECEPTION HISTORY
[STOP]:TO PREVIOUS
002@toshiba.com
[↑↓]
00002/00015

SENT HISTORY
[STOP]:TO PREVIOUS
002@toshiba.com
[↑↓]
00002/00015

Then press:

Then press:

Skip to Step 4.

Skip to Step 4.

Load the document in the
Document Tray.
Then your
machine
will
automatically
starts scanning the document.

19

Sending E-mail by One Touch Dialing
If you have assigned an E-mail
address to a One Touch key,
you can send a document to the
E-mail address by pressing the
corresponding One Touch key.

1 One Touch Dialing
for E-mail

Press:

Your machine will automatically
start scanning the document
into memory (if enabled).

SCANNING INTO MEMORY
FILE NUMBER=
007
RESIDUAL MEMORY 98%
SCANNING PAGE : 003

PRESS SPEED DIAL,
ONE TOUCH KEY OR
ENTER TO ENTER
E-MAIL ADDRESS

Then select the desired One
Touch key from 01 to 73.
Example: One Touch key 01

The One Touch key number
and the ID name appear on the
LCD display for about 2 seconds.

ONE TOUCH=
NEWYORK OFFICE

01

NOTE:
When the One Touch key
pressed is not programmed
with an E-mail address, the
message “NUMBER NOT
LISTED” is displayed for 2
seconds and then the display returns to the Standby
Mode.

20

2 Scan the document

After scanning, the machine
starts transmission.

If the document is not loaded in
the Document Tray, the following screen is displayed.

LOAD DOCUMENT

Load the document in the
Document Tray.
Then your
machine
will
automatically
starts scanning the document.

Sending E-mail by Abbreviated Dialing
If you have assigned an E-mail
address to an Abbreviated Dial
Number, you can send a document to the E-mail address by
entering the corresponding Abbreviated Dial Number.

1 Display the SPEED
DIAL Menu

Press:

PRESS SPEED DIAL,
ONE TOUCH KEY OR
ENTER TO ENTER
E-MAIL ADDRESS

2 Select ABB. NUMBERS

Press:

3 Enter the ABB.

4 Press the START

Number

Key Tray

Enter the Abbreviated Dial
Number (1 to 999) assigned to
the desired destination.

ABB. NUMBER =(1-999)

Then press:
NOTE:
When an incorrect number
SPEED DIAL
1.ABB. NUMBERS
2.SPEED DIAL

When the correct number is
displayed, press:

is entered, use
lete
press

preceding

The One Touch key or Abbreviated Dial Number and the name
of the party will appear on the
LCD display for about 2 seconds.

to dedigits,

or

once to start

over.
Example of Abbreviated Dial
Number, 10:

ABB. NUMBER=
LONDON OFFICE

10

NOTE:
When the number entered
(within the range of 1
through 999) is not programmed with an E-mail address, the message “NOT
AN EMAIL ADDRESS” is
displayed for 2 seconds and
then the display returns to
the Standby Mode.

ABB. NUMBER =(1-999)
10

21

Sending E-mail by Abbreviated Dialing - continued

5 Scan the document
Your machine will automatically
start scanning the document
into memory (if enabled).

SCANNING INTO MEMORY
FILE NUMBER=
007
RESIDUAL MEMORY 98%
SCANNING PAGE : 003

After scanning, the machine
starts transmission.

If the document is not loaded in
the Document Tray, the following screen is displayed.

LOAD DOCUMENT

Load the document in the
Document Tray.
Then your
machine
will
automatically
starts scanning the document.

22

Multi-Key Quick Broadcast Transmission
This Multi-key Quick Broadcast
Transmission allows you to
send a document to a combination of the following numbers
without
pre-programming
a
group.
•
•
•
•

Abbreviated Dial Numbers
One Touch Dial Keys
Search E-mail Address
Direct Input

NOTE:
By using this method, you
can send a document to
both E-mail addresses and
fax numbers in a single operation. To send a document to fax number using
this feature, refer to the
DP120F/DP125F Operator’s
Manual.

1 Load the Document
Load the document face down
in the Document Tray.

2 Press the MULTI
Key

Press:

3 Enter the E-mail Address
Enter the E-mail address of the
remote party using any of the
four dialing methods.
•

MAY-17-00 WED11:49

•
RESIDUAL MEMORY 100%
ENTER TEL NUMBER

MULTI GROUP
000
ENTER TEL NUMBER,
E-MAIL, SPEED DIAL
OR ONE TOUCH KEY

•
•

One Touch Key Dialing
... See page 19
Abbreviated Dialing
... See page 20
Search E-mail Address
... See page 15
Direct Input
... See page 12

Repeat this step until the facsimile numbers of all the desired remote parties are entered.
When the E-mail addresses of
all the desired remote parties
are entered, go to Step 5.
To cancel or modify the E-mail
addresses already being programmed to a Manual Group
Dial, go to Step 4.

Press:
A screen like the one below is
displayed.
MULTI GROUP

PRESS SPEED DIAL,
ONE TOUCH KEY OR
ENTER TO ENTER
E-MAIL ADDRESS

000

ABB NBR=
154
INFORMATION BUREAU
After 2 seconds:
MULTI GROUP
[↑] TO PREVIOUS
ENTER MORE OR
PRESS [START]

001

NOTE:
If you select the same entry
twice, you are prompted to
delete or retain that second
entry.

23

Multi-Key Quick Broadcast Transmission - continued

5 Press the START

4 Select the CANCEL or MODIFY Facsimile Number
You can cancel or modify the
Manual Group Dial Number registered in this facsimile.
Select the number you want to
delete or modify using
or

4a Cancel the Existing
Number

Key

4b Modify the Existing
Number

To cancel the existing number,
press:

To modify the existing number,
press:

4c Retain the Existing

Press:

Number
To retain the existing number,
press:

, and press:

(to CANCEL)

MULTI GROUP
1.CANCEL
2.MODIFY
3.RETAIN

To select “1.CANCEL,” go to
Step 4a.
To select “2.MODIFY,” go to
Step 4b.
To select “3.RETAIN,” go to
Step 4c.

24

(to MODIFY)

MULTI GROUP

MULTI GROUP
ABB NBR=
CANCELLED

Return to Step 3.

154

ABB.NUMBER= (1-999)

Go to Step 3 for the E-mail address entry.

(to RETAIN)

MULTI GROUP
001
[↑] TO PREVIOUS
ENTER MORE
OR PRESS START

Return to Step 3.

SCANNING INTO MEMORY
JOB NUMBER=
002
FREE MEMORY :
98%
SCANNING PAGE : 003
When document scanning is completed:

Standby Mode screen

- AUTOMATIC TELEPHONE DIALING REGISTRATION
E-mail addresses can be assigned to Abbreviated Dial Numbers and One Touch Keys. The numbers
are used for Abbreviated Dial E-mail transmission, One Touch E-mail transmission, and Group E-mail
transmission. Once the addresses are assigned, the following features allow you to send documents
to frequently sent addresses by pressing a few keys.
•

Abbreviated Dial Numbers
This machine can store up to 300 E-mail addresses and 16-digit facsimile numbers with associated 20-character ID names. This information is stored into Abbreviated Dial Numbers labeled
from 001 to 999.

•

One Touch Keys
This machine can store up to 73 E-mail addresses and 16-digit facsimile numbers with associated
20-character ID names. This information is stored into One Touch Dial Numbers labeled from 01
to 99.

•

Group Numbers
This machine can store up to 50 Broadcast Groups of Abbreviated Dial Numbers and One Touch
Dial keys with associated 20-character location ID names. This information is stored into One
Touch Dial Numbers labeled from 0001 to 1999.

Important Note:
The total number of available destinations will vary depending upon the amount of information
stored in each Abbreviated Dial Number, One Touch Key, and Group Number.
You can register an E-mail address as an Abbreviated Dial Number or a One Touch Key by:
•

Directly entering an E-mail address.

•

Searching an E-mail address that has already been stored in the Abbreviated Dial Numbers or
One Touch Keys or from the send/receive histories, and modifying it.

Abbreviated Dialer Registration

1 Display the TEL

LIST ENTRY Menu

View the “50-73” Flip Panel to
select the desired Function Key.

2 Display the ABB.
NUMBERS Menu

To select “ABB. NUMBERS”,
press:

Press:

TEL LIST ENTRY
1.ABB. NUMBERS
2.GROUP NUMBERS
3.ONE TOUCH KEYS

ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

Upon entering
the first number:
ABB. NUMBER ENTRY
ABB. NUMBER =(1-999)
1

25

Abbreviated Dialer Registration - continued

3 Enter an ABB. Dial Number
Enter an Abbreviated Dial Number from 1 to 999.

4 When a Preset ABB.

Dial Number is Active

If the ABB. Dial Number you
entered has not been previously registered, the following
screen will be displayed. Skip
to Step 5.
ABB. NBR=

001

ID NAME =(MAX20)
After 2 seconds:

Make sure that the 3-digit number (001 to 999) appears correctly, then press:

ABB. NUMBER ENTRY
ALREADY ASSIGNED
ABB. NUMBER =
001
NEW YORK OFFICE
After 2 seconds:

ENTER NAME
ID NAME =(MAX20)

NOTE:
Any leading zero (0) can be
omitted from the Abbreviated
Dial Number.

If the selected Abbreviated Dial
Number has been previously
registered, the following information will be displayed on the
LCD display.

If the ABB. Dial Number you
entered has been previously
registered, continue to the next
step.

ABB. NUMBER ENTRY
1.CANCEL
2.MODIFY
3.RETAIN

See the section “Modify/Delete
the Abbreviated Dial Number”
and continue the operation.

5 Enter the Location
ID Name

Enter the Location ID name of
the remote party to be assigned to the current Abbreviated Dial Number.

6 Select the type
To register an E-mail address
for the Abbreviated Dial Number, Press:

When the name is displayed
correctly on the LCD display,
press:

ABB. NBR=
1.TEL NUMBER
2.E-MAIL

001

PRESS SPEED DIAL FOR
ADDRESS SEARCH OR
ENTER TO ENTER
E-MAIL ADDRESS

If the E-mail address is already
assigned to this Abbreviated
Dial Number, the following
screen appears.
E-MAIL ADDRESS
ALREADY ASSIGNED
001@toshiba.com
After 2 seconds:

E-MAIL ADDRESS
1.CANCEL
2.MODIFY
3.RETAIN

See the section “Modify/Delete
the Abbreviated Dial Number”
and continue the operation.

26

Abbreviated Dialer Registration - continued

7 Select the input E-mail
address method

To input an E-mail address directly, press:

To input an E-mail address by
modifying the searched E-mail
address, press:

When

is pressed, the

ENTER E-MAIL ADDRESS
screen appears. Skip to Step
10.
ENTER E-MAIL ADDRESS

8 Searching for an E-mail address
This operation is to search an
E-mail address and modify it to
a new E-mail address.
You can search an E-mail address in the following categories.
Local Addresses:
You can search an E-mail
address that is assigned to
Abbreviated Dial Numbers
or One Touch Dial Keys.
Reception History:
You can search an E-mail
address which the machine
has received E-mails from.
Sent History:
You can search an E-mail
address which the machine
has sent the E-mails to.

8a Select the search category

To select the Local Addresses,
press:

To select the Reception History, press:

is pressed, the

following screen appears. Continue to the next step.

1.LOCAL ADDRESSES
2.RECEPTION HISTORY
3.SENT HISTORY

RECEPTION HISTORY
NOW SEARCHING

When “3.SENT HISTORY” is
selected, the following screen
appears. Skip to Step 8d.
SENT HISTORY
NOW SEARCHING

Searching ends.
Searching ends.

To select the Sent History,
press:

E-MAIL ADDRESS:

When

When “2.RECEPTION HISTORY” is selected, the following screen appears. Skip to
Step 8c.

When “1.LOCAL ADDRESSES”
is selected, the following
screen appears. Continue to
the next step.
1.SEARCH NAME
2.SEARCH E-MAIL ADDR
3.ALL

RECEPTION HISTORY
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00050

When “2.RECEPTION HISTORY” is selected but no Email address can be matched,
the display indicates the following screen and returns to the
first screen in this step.

SENT HISTORY
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00050

When “3.SEND HISTORY” is
selected but no E-mail address
can be matched, the display indicates the following screen and
returns to the first screen in this
step.

RECEPTION HISTORY

SENT HISTORY

E-MAIL ADDRESS:
--------------------

E-MAIL ADDRESS:
--------------------

After 2 seconds:
1.LOCAL ADDRESSES
2.RECEPTION HISTORY
3.SENT HISTORY

After 2 seconds:
1.LOCAL ADDRESSES
2.RECEPTION HISTORY
3.SENT HISTORY

27

Abbreviated Dialer Registration - continued

8 Searching for an E-mail address - continued
8b Search from Local Adresses

You can search an E-mail address from the Local Addresses using the following
method.

8b-1 Select the search method

Search Name:
You can search an E-mail
address by the ID name.

To select Search Name, press:

Search E-mail Addr:
You can search an E-mail
address by the specific address.
All:
You can list all E-mail addresses that have been registered as Abbreviated Dial
Numbers and One Touch
Dial Keys.

To select Search E-mail Addr,
press:

To select All, press:

SEARCH NAME
NAME (20 MAX):

When “3.ALL” is selected but
no E-mail address can be
matched, the display indicates
the following screen and returns
to the first screen in this step.

SEARCH E-MAIL
E-MAIL ADDRESS:

When “1.SEARCH NAME” is
selected, the following screen
appears. Continue to the next
step.

28

When
“2.SEARCH
E-MAIL
ADDR” is selected, the following screen appears. Skip to
Step 8b-4.

When “3.ALL” is selected, the
following screen appears. Skip
to Step 8b-6.

ALL ADDRESS
NOW SEARCHING

After 2 seconds:
ALL ADDRESS
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00050

ALL ADDRESS
E-MAIL ADDRESS:
-------------------After 2 seconds:
1.SEARCH NAME
2.SEARCH E-MAIL ADDR
3.ALL

Abbreviated Dialer Registration - continued

8 Searching for an E-mail address - continued
8d Search from Local Addresses - continued

8b-2 Enter the Search Name

8b-3 Select the Search

8b-4 Enter the Search E-mail Address

Name

Enter the character(s) associated with the ID name of Abbreviated Dial Numbers or One
Touch Dial Keys using the Keyboard and the Dial Keypad.
SEARCH NAME
NAME (20 MAX):
00

NOTE:
The machine searches all
ID names that include the
search name entered and
applicable to the case.

Locate the screen of the desired ID name using the following scroll keys.

When no ID name can be
matched, the display indicates
the following screen and returns
to the first screen in this step.

(for the previous screen)

(for the next screen)

Then press:
SEARCH NAME

The machine starts to search
the ID names.
SEARCH NAME
NOW SEARCHING
NAME (20 MAX):
00
Searching ends.
SEARCH NAME
[STOP]:TO PREVIOUS
001
[↑↓]
00001/00015

NAME (20 MAX):
--------------------

SEARCH NAME
[STOP]:TO PREVIOUS
001
[↑↓]
00001/00015

Enter the character(s) associated with the E-mail address
assigned in Abbreviated Dial
Numbers or One Touch Dial
Keys using the Keyboard and
the Dial Keypad.
SEARCH E-MAIL
E-MAIL ADDRESS:
toshiba

NAME (20 MAX):
00

SEARCH NAME
[STOP]:TO PREVIOUS
002
[↑↓]
00002/00015

Then press:
Skip to Step 9.

all
inenthe

When no E-mail address can
be matched, the display indicates the following screen and
returns to the first screen in this
step.

Then press:
The machine starts to search
the E-mail addresses.

After 2 seconds:
SEARCH NAME

NOTE:
The machine searches
E-mail addresses that
clude the search name
tered and applicable to
case.

SEARCH E-MAIL
NOW SEARCHING
E-MAIL ADDRESS:
toshiba
Searching ends.

SEARCH E-MAIL
E-MAIL ADDRESS:
-------------------After 2 seconds:
SEARCH E-MAL
E-MAIL ADDRESS:
toshiba

SEARCH E-MAIL
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00015
29

Abbreviated Dialer Registration - continued

8 Searching for an E-mail address - continued
8b Search from Local Addresses - continued

9 Enter the E-mail address

8c Select from Reception
History

8b-5 Select the E-mail
address

Locate the screen of the desired E-mail address using the
following scroll keys.

(for the previous screen)

8b-6 Select the E-mail
address

Locate the screen of the desired E-mail address using the
following scroll keys.

History
Locate the screen of the desired E-mail address using the
following scroll keys.

Enter or modify the E-mail address to be assigned to the
current Abbreviated Dial Number using the Keyboard and the
Dial Keypad.
ENTER E-MAIL ADDRESS
E-MAIL ADDRESS:
001@toshiba.com

(for the previous screen)

(for the previous screen)

(for the next screen)

(for the next screen)

RECEPTION HISTORY
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00015

SENT HISTORY
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00015

RECEPTION HISTORY
[STOP]:TO PREVIOUS
002@toshiba.com
[↑↓]
00002/00015

SENT HISTORY
[STOP]:TO PREVIOUS
002@toshiba.com
[↑↓]
00002/00015

When the E-mail address is
displayed correctly on the LCD
display, press:

(for the previous screen)

(for the next screen)

(for the next screen)

SEARCH E-MAIL
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00015

ALL ADDRESS
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00015

SEARCH E-MAIL
[STOP]:TO PREVIOUS
002@toshiba.com
[↑↓]
00002/00015

ALL ADDRESS
[STOP]:TO PREVIOUS
002@toshiba.com
[↑↓]
00002/00015

Then press:

Then press:

Skip to Step 9.

Skip to Step 9.

30

Locate the screen of the desired E-mail address using the
following scroll keys.

8c Select from Sent

Then press:

Then press:

Skip to Step 9.

Skip to Step 9.

DO YOU KNOW RECEIVER
CAPABILITY?
1.YES
2.NO

Abbreviated Dialer Registration - continued

10

Select Receiver Capability

This setting will allow you to
specify one or more following
Receiver Capabilities for the
Abbreviated Dial Number you
are registering, if you know the
capabilities of the recipient machine.
Resolution:
Selected to specify the
resolution of images to be
sent. This resolution is set
to “200x200” as a default
setting.

10a Select the Receiver

10b Resolution Setting

Capability
If you know the capability of
the recipient machine, press:

To designate a specific resolution of the documents sent to
this E-mail address, select
RESOLUTION by pressing:

Select the desired Resolution.
Press:

(for 200x100)
If you do not know the capability of the recipient machine,
press:
RESOLUTION
1.200x100
2.200x200
3.200x400

Compression:
Selected to specify the type
of compression applied to
images to be sent.
When “1.YES” is selected, the
following screen appears. Continue to the next step.
RECEIVER CAPABILITY
1.DONE
2.RESOLUTION
3.COMPRESSION

When “2.NO” is selected, the
following screen appears. Skip
to Step 11.

(for 200x200)
↓

4.400x400

(for 200x400)

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.
(for 400x400)
The display returns to the first
screen in Step 10. Select the
next option. If you have set up
the Receiver Capability, Skip to
Step 10d.

E-MAIL OPTIONS?
1.YES
2.NO

31

Abbreviated Dialer Registration - continued

10

11

Select Receiver Capability - continued

10c Compression Setting

10d Complete the Receiver
Capability Setup

To designate a specific compression of the documents sent
to this E-mail address, select
COMPRESSION by pressing:

Select the desired Compression.
Press:

If you have completed the desired Receiver Capability setting for this Abbreviated Dial
Number, select DONE by
pressing:

(for MH)

COMPRESSION
1.MH
2.MR
3.MMR

(for MR)
↓

4.JBIG

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.
NOTE:
If you do not know the
receiver’s capabilities for
the compression type, select “MH”.

(for MMR)

(for JBIG)
The display returns to the first
screen in Step 10. If you have
done so to set up the Receiver
Capability, Skip to Step 10d.

E-MAIL OPTIONS?
1.YES
2.NO

Select E-mail Options

This setting will allow you to
specify one or more following
E-mail Options for the Abbreviated Dial Number you are registering.
Delayed Communication:
Default=off
Selected to program
transmission start time.

11a Select the E-mail
Options
To set up the E-mail Options,
press:

a

Confirmation Report:
Default=off
Selected to print a confirmation report after each transmission.

To skip the E-mail Options,
press:

When “1.YES” is selected, the
following screen appears. Continue to the next step.
E-MAIL OPTIONS
1.DONE
2.DELAYED COMM.
3.TX REPORT

When “2.NO” is selected, the
following screen appears. Skip
to Step 12.
ABB. NBR=
1.TEL NUMBER
2.E-MAIL
3.COMPLETE

32

001

Abbreviated Dialer Registration - continued

11

Select E-mail Options - continued

11b Delayed Communication Setting

11c Confirmation Report
Setting

To designate a specific time to
start the transmission of the
job using this Abbreviated Dial
Number, press:

DELAYED COMM.
TIME =23:30

To print a Confirmation Report
automatically
after
sending
documents using this Abbreviated Dial Number, select:

11d Complete the E-mail
Options Setup
If you have completed the desired E-mail Options setting for
this Abbreviated Dial Number,
select DONE by pressing:

Displayed for 2 seconds

DELAYED COMM.

The display returns to the first
screen in Step 11. Select the
next Option or skip to Step 11d
if you have completed the Email Options setting.

CONFIRMATION REPORT
1.ON
2.OFF

TIME =HH:MM
:

Enter the desired transmission
start time in either 12-hour or
24-hour format depending on
the machine setup. (Example:
23:30 in the 24-hour format).

ABB. NBR=
1.TEL NUMBER
2.E-MAIL
3.COMPLETE

001

To enable a Confirmation Report, press:

To disable a Confirmation Report, press:

DELAYED COMM.
TIME =HH:MM
23:30

Then press:

The display returns to the first
screen in Step 11. If you have
completed the E-mail Options
setting, continue to the next
step.

33

Abbreviated Dialer Registration - continued

12

13

Complete the ABB. registration

If you have completed the registration for this Abbreviated
Dial Number, select COMPLETE by pressing:

NOTE:
If you want to edit or cancel
the registration of this Abbreviated
Dial
Number,
press

.

E-MAIL ADDRESS
ALREADY ASSIGNED
ABB. NBR=
001
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP

Press

to

10a Assign the

10b Use a Preassigned One Touch Key

One Touch Key
To assign this Abbreviated Dial
Number to a One Touch Key,
press the desired One Touch
Key (Example: One Touch Key
01).

001@toshiba.com
After 2 seconds:

If you do not want to assign
this Abbreviated Dial Number
to a One Touch Key, press:

The display returns
screen in Step 2.

Assign the
the Abbreviated
Abbreviated Dial
Dial Number
Number to
to aa One
One Touch
Touch Key
Key
Assign

the

to exit the Menu

E-MAIL ADDRESS
1.CANCEL
2.MODIFY
3.RETAIN

See the section “Modify/Delete the Abbreviated Dial
Number” and continue the
operation.

ABB. NBR=
ONE TOUCH=
L.A. OFFICE
REGISTERED

001
01

After 2 seconds:
ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

Returns to Step 2.

Operation mode and return to
the Standby Mode.
Press
If you want to assign this Abbreviated Dial Number to a One
Touch Key, continue to the
next step.

34

If the desired One Touch Key
has been previously linked to
another Abbreviated Dial Number or preset with a separate
One Touch number, one of the
following screens will be displayed.

To CANCEL the existing link or
One Touch assignment and return to Step 10a, press:

One Touch key has been assigned to an Abbreviated Number:

To RETAIN the existing link or
One Touch assignment and return to Step 10a, press:

ONE TOUCH=
01
ALREADY ASSIGNED
ABB. NBR=
003
SMITH’S OFFICE

One Touch key has been assigned with an Individual Phone
Number:
ONE TOUCH=
01
ALREADY ASSIGNED
ONE TOUCH=
01
WEST REGION CENTER
After 2 seconds:

to exit the Menu

Operation mode and return to
the Standby Mode.

ONE TOUCH=
CANCEL ?
1.CANCEL
2.RETAIN

01

Returns to Step 10a.
ABB. NBR=
001
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP

Modify/Delete the Abbreviated Dial Number

1 Display the TEL

LIST ENTRY Menu

View the “50-73” Flip Panel to
select the desired Function
Key.

2 Display the ABB.
NUMBERS Menu

To select “ABB. NUMBERS”,
press:

3 Enter the ABB. Dial
Number

Enter the Abbreviated Dial
Number that you want to
modify or delete from 1 to 999.

Press:

TEL LIST ENTRY
1.ABB. NUMBERS
2.GROUP NUMBERS
3.ONE TOUCH KEYS

ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

Upon entering
the first number:
ABB. NUMBER ENTRY
ABB. NUMBER =(1-999)
1

4 Change the ABB. Information
You can cancel, modify, or retain Abbreviated Dial Numbers
registered in this facsimile.
•

CANCEL
Deletes
the
information
stored in the selected Abbreviated Dial Number. It
will also remove the number
from all associated Group
Dialing Directories.

•

MODIFY
Allows you to change the
remote facsimile number
and/or associated Location
ID name. This selection is
recommended if the location
is used in Group Dialing Directories.

Make sure that the 3-digit number (001 to 999) appears correctly, then press:

NOTE:
Any leading zero (0) can be
omitted from the Abbreviated
Dial Number.
The following screen will be
displayed.

•

RETAIN
Retains the selected Abbreviated Dial Number information without modification.

4a Cancel the ABB. Dial
Information
To cancel (or delete) the contents stored in the Abbreviated
Dial Number, press:

(to CANCEL)
ABB. NUMBER ENTRY
ABB. NUMBER =
CANCELLED

001

After 2 seconds:

ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

Return to Step 2.
ABB. NUMBER ENTRY
ALREADY ASSIGNED
ABB. NUMBER =
001
NEW YORK OFFICE
After 2 seconds:

Press

to exit the Menu

Operation mode and return to
the Standby Mode.

ABB. NUMBER ENTRY
1.CANCEL
2.MODIFY
3.RETAIN
35

Modify/Delete the Abbreviated Dial Number - continued

4 Change the ABB. Information - continued
4b Modify the ABB. Dial Information

4c Retain the Current
ABB. Dial Information

To change the E-mail address
or the ID Name currently assigned to this Abbreviated Dial
Number, press:

Rename the Location ID name
of the remote party to be assigned to the current Abbreviated Dial Number.
When the name is displayed
correctly on the LCD display,
press:

(to MODIFY)

E-MAIL ADDRESS
ALREADY ASSIGNED
001@toshiba.com
After 2 seconds:

The ID Name currently assigned is displayed on the bottom row.

ABB. NBR=

When you select “2.E-MAIL”,
the following screen appears.

001

ID NAME =(MAX20)
After 2 seconds:

ABB. NBR=
1.TEL NUMBER
2.E-MAIL
3.COMPLETE

001

If you continue to modify the Email address and other options,
press:

E-MAIL ADDRESS
1.CANCEL
2.MODIFY
3.RETAIN

To continue modifying the Email address and other options,
press:

Go to Step 12 in the section of
“Abbreviated Dialer Registration” and continue the operation.

(to RETAIN)

ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

Return to Step 3 to select a
different Abbreviated Dial Num-

the Standby Mode.
If you want to complete the
modification, press:

PRESS SPEED DIAL FOR
ADDRESS SEARCH OR
ENTER TO ENTER
E-MAIL ADDRESS

Go to Step 7 in the section of
“Abbreviated Dialer Registration” and continue the operation.

36

ABB. NBR=
001
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP

If you do not wish to change
the Abbreviated Dial Number
information, press:

ber or press

ENTER NAME
ID NAME =(MAX20)
XXXXXX

When you select “3.COMPLETE”, the following screen
appears.

to return to

One Touch Dialer Registration
This machine provides up to 73
One Touch Dial keys. Keys 1
to 49 are accessible with the
Flip Panel in the “01-49” view.
Keys 50 to 73 are accessible
with the Flip Panel in the “5073” view.

1 Display the TEL

LIST ENTRY Menu

View the “50-73” Flip Panel to
select the desired Function
Key.

2 Display the ONE

TOUCH KEYS Menu

To select “ONE
KEYS”, press:

TOUCH

3 Select a One Touch
Location

Press the desired One Touch
key.
Example: One Touch key 03

Press:

TEL LIST ENTRY
1.ABB. NUMBERS
2.GROUP NUMBERS
3.ONE TOUCH KEYS

PRESS ONE TOUCH KEY
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

If the One Touch key has not
been used and the following
menu is displayed, skip to Step
5.

ONE TOUCH=

03

4 When a Preset One
Touch is Active

When the E-mail address is assigned to this One Touch key,
the following screen is displayed.
ONE TOUCH =
ALREADY ASSIGNED
ONE TOUCH =
FRISCO OFFICE

03
03

After 2 seconds:
ONE TOUCH KEY ENTRY
1.CANCEL
2.MODIFY
3.RETAIN

ID NAME =(MAX20)
After 2 seconds:
ENTER NAME
ID NAME =(MAX20)

When the Abbreviated Dial
Number is assigned to this One
Touch
key,
the
following
screen is displayed.
ONE TOUCH=
03
ALREADY ASSIGNED
ABB. NUMBER =
001
NEWYORK OFFICE
After 2 seconds:
ONE TOUCH KEY ENTRY
1.CANCEL
2.RETAIN

See the section “Modify/Delete
the One Touch Key” and continue the operation.

37

One Touch Dialer Registration - continued

5 Enter the Location
ID Name

Enter the Location ID name of
the remote party to be assigned to the current One
Touch key.

6 Select the type
To select to register an E-mail
address for the One Touch
key, Press:

When the name is displayed
correctly on the LCD display,
press:

ONE TOUCH =
1.TEL NUMBER
2.E-MAIL

03

PRESS SPEED DIAL FOR
ADDRESS SEARCH OR
ENTER TO ENTER
E-MAIL ADDRESS

If the E-mail address is already
assigned to this One Touch
key, the following screen appears.

7 Select the input E-mail
address method

To input an E-mail address directly, press:

To input an E-mail address by
modifying the searched E-mail
address, press:

When

is pressed, the

ENTER E-MAIL ADDRESS
screen appears. Skip to Step
10.

E-MAIL ADDRESS
ALREADY ASSIGNED
ENTER E-MAIL ADDRESS
001@toshiba.com
E-MAIL ADDRESS:
After 2 seconds:

E-MAIL ADDRESS
1.CANCEL
2.MODIFY
3.RETAIN

See the section “Modify/Delete
the One Touch Key” and continue the operation.

38

When

is pressed, the

following screen appears. Continue to the next step.

1.LOCAL ADDRESSES
2.RECEPTION HISTORY
3.SENT HISTORY

One Touch Dialer Registration - continued

8 Searching for an E-mail address
This operation is to search for
an E-mail address and modify it
to a new E-mail address.
You can search for an E-mail
address in the following categories.
Local Addresses:
You can search for an E-mail
address that is assigned to
Abbreviated Dial Numbers
or One Touch Dial Keys.
Reception History:
You can search for an E-mail
address which the machine
has received the E-mails
from.

8a Select the search category

To select the Local Addresses,
press:

To select the Reception History, press:

When “2.RECEPTION HISTORY” is selected, the following screen appears. Skip to
Step 8c.
RECEPTION HISTORY
NOW SEARCHING

When “3.SENT HISTORY” is
selected, the following screen
appears. Skip to Step 8d.
SENT HISTORY
NOW SEARCHING

Searching ends.
Searching ends.

To select the Sent History,
press:

Sent History:
You can search for an E-mail
address which the machine
has sent E-mails to.
When “1.LOCAL ADDRESSES”
is selected, the following
screen appears. Continue to
the next step.
1.SEARCH NAME
2.SEARCH E-MAIL ADDR
3.ALL

RECEPTION HISTORY
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00050

When “2.RECEPTION HISTORY” is selected but no Email address can be matched,
the display indicates the following screen and returns to the
first screen in this step.

SENT HISTORY
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00050

When “3.SEND HISTORY” is
selected but no E-mail address
can be matched, the display indicates the following screen
and returns to the first screen
in this step.

RECEPTION HISTORY

SENT HISTORY

E-MAIL ADDRESS:
--------------------

E-MAIL ADDRESS:
--------------------

After 2 seconds:
1.LOCAL ADDRESSES
2.RECEPTION HISTORY
3.SENT HISTORY

After 2 seconds:
1.LOCAL ADDRESSES
2.RECEPTION HISTORY
3.SENT HISTORY

39

One Touch Dialer Registration - continued

8 Searching for an E-mail address - continued
8b Search from Local Adressess

You can search for an E-mail
address from the Local Addresses using the following
method.

8b-1 Select the search method

Search Name:
You can search for an E-mail
address by the ID name.

To select Search Name, press:

Search E-mail Addr:
You can search for an E-mail
address by the E-mail address.
All:
You can list all E-mail addresses that have been registered as Abbreviated Dial
Numbers and One Touch
Dial Keys.

To select Search E-mail Addr,
press:

SEARCH E-MAIL
E-MAIL ADDRESS:

When “3.ALL” is selected but
no E-mail address can be
searched, the display indicates
the following screen and returns to the first screen in this
step.
ALL ADDRESS
E-MAIL ADDRESS:
--------------------

To select All, press:

When “1.SEARCH NAME” is
selected, the following screen
appears. Continue to the next
step.

SEARCH NAME
NAME (20 MAX):

40

When
“2.SEARCH
E-MAIL
ADDR” is selected, the following screen appears. Skip to
the Step 8b-4.

When “3.ALL” is selected, the
following screen appears. Skip
to Step 8b-6.

ALL ADDRESS
NOW SEARCHING

After 2 seconds:
ALL ADDRESS
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00050

After 2 seconds:
1.SEARCH NAME
2.SEARCH E-MAIL ADDR
3.ALL

One Touch Dialer Registration - continued

8 Searching for an E-mail address - continued
8d Search from Local Adressess - continued

8b-2 Enter the Search Name

8b-3 Select the Search

8b-4 Enter the Search E-mail Address

Name

Enter the character(s) associated with the ID name of Abbreviated Dial Numbers or One
Touch Dial Keys using the Keyboard and the Dial Keypad.
SEARCH NAME
NAME (20 MAX):
00

NOTE:
The machine searches all
ID names that include the
search name entered and
applicable to the case.

Locate the screen of the desired ID name using the following scroll keys.

When no ID name can be
matched, the display indicates
the following screen and returns
to the first screen in this step.

(for the previous screen)

(for the next screen)

Then press:
SEARCH NAME

The machine starts to search
the ID names.
SEARCH NAME
NOW SEARCHING
NAME (20 MAX):
00
Searching ends.
SEARCH NAME
[STOP]:TO PREVIOUS
001
[↑↓]
00001/00015

NAME (20 MAX):
--------------------

SEARCH NAME
[STOP]:TO PREVIOUS
001
[↑↓]
00001/00015

Enter the character(s) associated with the E-mail address
assigned to Abbreviated Dial
Numbers or One Touch Dial
Keys using the Keyboard and
the Dial Keypad.
SEARCH E-MAIL
E-MAIL ADDRESS:
toshiba

NAME (20 MAX):
00

SEARCH NAME
[STOP]:TO PREVIOUS
002
[↑↓]
00002/00015

Then press:
Skip to Step 9.

all
inenthe

When no E-mail address can
be matched, the display indicates the following screen and
returns to the first screen in this
step.

Then press:
The machine starts to search
the E-mail addresses.

After 2 seconds:
SEARCH NAME

NOTE:
The machine searches
E-mail addresses that
clude the search name
tered and matched
case.

SEARCH E-MAIL
NOW SEARCHING
E-MAIL ADDRESS:
toshiba
Searching ends.

SEARCH E-MAIL
E-MAIL ADDRESS:
-------------------After 2 seconds:
SEARCH E-MAL
E-MAIL ADDRESS:
toshiba

SEARCH E-MAIL
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00015
41

One Touch Dialer Registration - continued

8 Searching for an E-mail address - continued
8b Search from Local Adressess - continued

9 Enter the E-mail address

8c Select from Reception
History

8b-5 Select the E-mail
address

Locate the screen of the desired E-mail address using the
following scroll keys.

(for the previous screen)

8b-6 Select the E-mail
address

Locate the screen of the desired E-mail address using the
following scroll keys.

History
Locate the screen of the desired E-mail address using the
following scroll keys.

Enter or modify the E-mail address to be assigned to the
current One Touch key using
the Keyboard and the Dial Keypad.
ENTER E-MAIL ADDRESS
E-MAIL ADDRESS:
001@toshiba.com

(for the previous screen)

(for the previous screen)

(for the next screen)

(for the next screen)

RECEPTION HISTORY
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00015

SENT HISTORY
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00015

RECEPTION HISTORY
[STOP]:TO PREVIOUS
002@toshiba.com
[↑↓]
00002/00015

SENT HISTORY
[STOP]:TO PREVIOUS
002@toshiba.com
[↑↓]
00002/00015

When the E-mail address is
displayed correctly on the LCD
display, press:

(for the previous screen)

(for the next screen)

(for the next screen)

SEARCH E-MAIL
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00015

ALL ADDRESS
[STOP]:TO PREVIOUS
001@toshiba.com
[↑↓]
00001/00015

SEARCH E-MAIL
[STOP]:TO PREVIOUS
002@toshiba.com
[↑↓]
00002/00015

ALL ADDRESS
[STOP]:TO PREVIOUS
002@toshiba.com
[↑↓]
00002/00015

Then press:

Then press:

Skip to Step 9.

Skip to Step 9.

42

Locate the screen of the desired E-mail address using the
following scroll keys.

8c Select from Sent

Then press:

Then press:

Skip to Step 9.

Skip to Step 9.

DO YOU KNOW RECEIVER
CAPABILITY?
1.YES
2.NO

One Touch Dialer Registration - continued

10

Select Receiver Capability

This setting will allow you to
specify one or more following
Receiver Capabilities for the
One Touch key you are registering, if you know the capabilities of the recipient machine.
Resolution:
Selected to specify the
resolution of images to be
sent. This resolution is set
to “200x200” as a default
setting.

10a Select the Receiver

10b Resolution Setting

Capacity
If you know the capability of
the recipient machine, press:

To designate a specific resolution of the documents sent to
this E-mail address, select
RESOLUTION by pressing:

Select the desired Resolution.
Press:

(for 200x100)
If you do not know the capability of the recipient machine,
press:

Compression:
Selected to specify the type
of compression applied to
images to be sent.
When “1.YES” is selected, the
following screen appears. Continue to the next step.
RECEIVER CAPABILITY
1.DONE
2.RESOLUTION
3.COMPRESSION

When “2.NO” is selected, the
following screen appears. Skip
to Step 11.

RESOLUTION
1.200x100
2.200x200
3.200x400

(for 200x200)

4.400x400

(for 200x400)

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.
(for 400x400)
The display returns to the first
screen in Step 10. Select the
next option. If you have set up
the Receiver Capability, Skip to
Step 10d.

E-MAIL OPTIONS?
1.YES
2.NO

43

One Touch Dialer Registration - continued

10

11

Select Receiver Capability - continued

10c Compression Setting

10d Complete the Receiver
Capability Setup

To designate a specific compression of the documents sent
to this E-mail address, select
COMPRESSION by pressing:

Select the desired Compression.
Press:

If you have completed the desired Receiver Capability setting for this One Touch key,
select DONE by pressing:

(for MR)
↓

4.JBIG

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.
NOTE:
If you do not know the
receiver’s capabilities for
the compression type, select “MH”.

(for MMR)

(for JBIG)
The display returns to the first
screen in Step 10. If you have
done so to set up the Receiver
Capability, Skip to Step 10d.

This setting will allow you to
specify one or more following
E-mail Options for the One
Touch key you are registering.
Delayed Communication:
Default=off
Selected to program
transmission start time.

11a Select the E-mail
Options
To set up the E-mail Options,
press:

a

Confirmation Report:
Default=off
Selected to print a confirmation report after each transmission.

(for MH)

COMPRESSION
1.MH
2.MR
3.MMR

Select E-mail Options

To skip the E-mail Options,
press:

E-MAIL OPTIONS?
1.YES
2.NO

When “1.YES” is selected, the
following screen appears. Continue to the next step.
E-MAIL OPTIONS
1.DONE
2.DELAYED COMM.
3.TX REPORT

When “2.NO” is selected, the
following screen appears. Skip
to Step 12.
ONE TOUCH =
1.TEL NUMBER
2.E-MAIL
3.COMPLETE

44

03

One Touch Dialer Registration - continued

11

Select E-mail Options - continued

11b Delayed Communication Setting

11c Confirmation Report
Setting

To designate a specific time to
start the transmission of the
job using this One Touch key,
press:

DELAYED COMM.
TIME =23:30

To print a Confirmation Report
automatically
after
sending
documents using this One
Touch key, select:

11d Complete the E-mail
Options Setup
If you have completed the desired E-mail Options setting for
this One Touch key, select
DONE by pressing:

Displayed for 2 seconds

DELAYED COMM.

The display returns to the first
screen in Step 11. Select the
next Option or skip to Step 11d
if you have completed the Email Options setting.

CONFIRMATION REPORT
1.ON
2.OFF

TIME =HH:MM
:

Enter the desired transmission
start time in either 12-hour or
24-hour format depending on
the machine setup. (Example:
23:30 in the 24-hour format).

ONE TOUCH =
1.TEL NUMBER
2.E-MAIL
3.COMPLETE

03

To enable a Confirmation Report, press:

To disable a Confirmation Report, press:

DELAYED COMM.
TIME =HH:MM
23:30

Then press:

The display returns to the first
screen in Step 11. If you have
completed the E-mail Options
setting, continue to the next
step.

45

One Touch Dialer Registration - continued

12

Complete the One Touch Key registration

If you have completed the registration for this One Touch
key, select COMPLETE by
pressing:

NOTE:
If you want to edit or cancel
the registration of this One
Touch key, press

.

E-MAIL ADDRESS
ALREADY ASSIGNED
ONE TOUCH =
L.A. OFFICE

03
001@toshiba.com
After 2 seconds:

REGISTERED
After 2 seconds:
PRESS ONE TOUCH KEY
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

Returns to Step 2.

Press

to exit the Menu

Operation mode and return to
the Standby Mode.

46

E-MAIL ADDRESS
1.CANCEL
2.MODIFY
3.RETAIN

See the section “Modify/Delete the One Touch Key”
and continue the operation.

Modify/Delete the One Touch Key

1 Display the TEL

LIST ENTRY Menu

View the “50-73” Flip Panel to
select the desired Function Key.

2 Display the ONE

TOUCH KEY Menu

To select “ONE
KEYS”, press:

TOUCH

Press:

3 Select a One Touch

4 Change the One Touch Key Information

Location

Press the One Touch key that
you want to modify or delete.
Example: One Touch key 03

You can cancel or retain the
One Touch key once registered
in the facsimile.
•

TEL LIST ENTRY
1.ABB. NUMBERS
2.GROUP NUMBERS
3.ONE TOUCH KEYS

PRESS ONE TOUCH KEY
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

When the E-mail address is assigned to this One Touch key,
the following screen is displayed.
•
ONE TOUCH =
ALREADY ASSIGNED
ONE TOUCH =
FRISCO OFFICE

03
03

After 2 seconds:
ONE TOUCH KEY ENTRY
1.CANCEL
2.MODIFY
3.RETAIN

When the Abbreviated Dial
Number is assigned to this One
Touch
key,
the
following
screen is displayed.
ONE TOUCH=
03
ALREADY ASSIGNED
ABB. NUMBER =
001
NEWYORK OFFICE

•

CANCEL
Deletes
the
information
stored in the selected One
Touch key. It will also remove the number from all
associated Group Dialing
Directories.
MODIFY
Allows you to change the
remote facsimile number
and/or associated Location
ID name. This selection is
recommended if the location
is used in Group Dialing Directories.
RETAIN
Retains the selected One
Touch key information without modification.

4a Cancel the One Touch
Assignment
To cancel (or delete) the One
Touch key assignment, press:

(to CANCEL)

ONE TOUCH KEY ENTRY
ONE TOUCH=
CANCELLED

03

ENTER ONE TOUCH KEY
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

Return to Step 2.

Press

to exit the Menu

Operation mode and return to
the Standby Mode.

After 2 seconds:
ONE TOUCH KEY ENTRY
1.CANCEL
2.RETAIN

47

Modify/Delete the One Touch Key - continued

4 Change the One Touch Key Information - continued
4b Modify the One Touch Key Information

4c Retain the Current
ABB. Dial Information

To change the E-mail address
or ID Name currently assigned
to this One Touch key, press:

Rename the Location ID name
of the remote party to be assigned to the current One
Touch key.
When the name is displayed
correctly on the LCD display,
press:

(to MODIFY)

03

ID NAME =(MAX20)
After 2 seconds:

E-MAIL ADDRESS
ALREADY ASSIGNED
001@toshiba.com
After 2 seconds:

The ID Name currently assigned is displayed on the bottom row.

ONE TOUCH =

When you select “2.E-MAIL”,
the following screen appears.

ONE TOUCH =
1.TEL NUMBER
2.E-MAIL
3.COMPLETE

03

If you continue to modify the Email address and other options,
press:

E-MAIL ADDRESS
1.CANCEL
2.MODIFY
3.RETAIN

To continue modifying the Email address and other options,
press:

ABB. NBR=
001
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP

Go to Step 12 in the section of
“One Touch Dialer Registration”
and continue the operation.

(to RETAIN)

PRESS ONE TOUCH KEY
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

Return to Step 3 to select a
different One Touch key or

to return to the

Standby Mode.
If you want to complete the
modification, press:

PRESS SPEED DIAL FOR
ADDRESS SEARCH OR
ENTER TO ENTER
E-MAIL ADDRESS

Go to Step 7 in the section of
“One Touch Dialer Registration”
and continue the operation.

48

If you do not wish to change
the One Touch key information, press:

press

ENTER NAME
ID NAME =(MAX20)
XXXXXX

When you select “3.COMPLETE”, the following screen
appears.

Group Number Registration
E-mail addresses can be assigned to the Group Numbers.
You can send a document to
multiple remote stations in a single operation. This is referred to
as Group Dialing or Multi-address Transmission.
It is useful to preset addresses, to which Multi-address
Transmissions are often performed, in a group. To make a
Multi-address
Transmission
easier, you can assign such a
group to a One Touch key.
The preset groups can also be
used as groups for Multi-polling
Receptions.
You can register up to 50
Broadcast Groups using any
combination of Group Numbers
from 1 to 1999 (no duplications
allowed). You may also assign
each group an optional name
of up to 20 characters.
Each group can contain any
combination of the 300 Abbreviated and/or 73 One Touch dials and can be assigned to a
One Touch key.
NOTE:
The E-mail addresses and
the fax numbers can be assigned to the same Group
Number. To assign the fax
number to a Group Number,
refer
to
the
DP120F/
DP125F Operator’s Manual.

1 Display the TEL

LIST ENTRY Menu

View the “50-73” Flip Panel to
select the desired Function Key.

2 Display the GROUP
NUMBERS Menu

To select “GROUP
BERS,” press:

NUM-

3 Enter a Group Number
Enter a Group Number (1 to
1999).

Press:

If the number entered is already registered as a Group
Number, you will receive an
LCD prompt like the one below.
GROUP NBR ENTRY
ALREADY ASSIGNED
GROUP NUMBER=
0001
OREGON GRP

TEL LIST ENTRY
1.ABB. NUMBERS
2.GROUP NUMBERS
3.ONE TOUCH KEYS

ENTER GROUP NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

After 2 seconds:
GROUP NBR ENTRY
1.CANCEL
2.MODIFY
3.RETAIN

Example: 1
GROUP NBR ENTRY
GROUP NBR =(1-1999)
1

Then press:

GROUP NUMBER=

To select “1.CANCEL,” go to
Step 4a.
To select “2.MODIFY,” go to
Step 4b.

0001

To select “3.RETAIN,” go to
Step 4c.

GROUP NAME =(MAX20)

Displayed for 2 seconds
The display changes to the following for character entry (go to
Step 5).
ENTER NAME
GROUP NAME =(MAX20)

49

Group Number Registration - continued
the Existing
4a Cancel
Group

the Existing
4b Modify
Group

the Existing
4c Retain
Group

To cancel the existing Group,
press:

To change the existing Group,
press:

To retain the existing Group,
press:

Enter the Group Name (comprised of up to 20 characters)
associated with the Group
Number using the Keyboard
and the Keypad.

(to CANCEL)

(to MODIFY)

(to RETAIN)

(When no name is entered in
this step, no name will be given
to the Group Number.)

Go to Step 5 for the Group
Name entry.
GROUP NBR ENTRY
GROUP NUMBER=
CANCELLED

GROUP NUMBER=
0001

GROUP NAME =(MAX20)

After 2 seconds:
ENTER GROUP NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

Return to Step 3.

After 2 seconds:
ENTER NAME
GROUP NAME =(MAX20)
COLORADO GRP

The current Group Name is displayed.
Skip to Step 5.

50

0001

ENTER GROUP NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

5 Enter the

Group

Name

When the name is displayed
correctly on the LCD display,
press:

Return to Step 3.
GROUP NUMBER=
0001
ENTER SPEED DIAL, OT
OR E-MAIL KEY
ENTER TO COMPLETE

6 Enter a Remote
Station

Press:

GROUP NUMBER=

0001

ENTER ABB. NBR OR OT
[ENTER] TO COMPLETE

NOTE:
The E-mail addresses and
the fax numbers can be assigned to the same Group
Number. To assign the fax
number to a Group Number,
refer
to
the
DP120F/
DP125F Operator’s Manual.

Group Number Registration - continued

6 Enter a Remote Station - continued
Enter the E-mail addresses of
the remote stations to be preset in the group.
If a remote station is assigned
to a One Touch key, press the
One Touch key.
If a remote station is assigned
to an Abbreviated Dial Number, enter the number then
press
.
Example:
Abbreviated Dial Number
118 (preset as DENVER
OFFICE):

+

Cancel the Group
7a Number
Setting

the Group
7b Retain
Number Setting

Repeat this step until all of the
required remote station addresses are entered. Then go to
Step 8.

To delete the existing remote
station from this group, press:

To retain this remote station in
this group, press:

NOTE:
• When the entered Abbreviated Dial Number or One
Touch key has not been
registered with an E-mail
address, the display shows
the message “NO ENTRY.”
Then returns to Step 5.

(to CANCEL)

(to RETAIN)

•

When the entered Abbreviated Dial Number or One
Touch key is already assigned in this group, the display shows the screens below.

GROUP NUMBER=
ABB. NBR=
CANCELLED

0001
118

After 2 seconds:
GROUP NUMBER=

GROUP NUMBER=

0001

ENTER ABB. NBR OR OT
[ENTER]:TO COMPLETE

8 Complete Group
Station Entries

When all the stations necessary for this group are entered
in Step 6, press:

GROUP NUMBER=
0001
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP

Return to Step 6.

0001

ENTER ABB. NBR OR OT
[ENTER]:TO COMPLETE

Return to Step 6.

Go to Step 7a or Step 7b.

+

GROUP NUMBER=
0001
ALREADY ASSIGNED
ABB. NBR=
118
DENVER OFFICE

+

GROUP NUMBER=

After 2 seconds:

0001

ABB. NBR= 118
DENVER OFFICE
After 2 seconds:

ABB. NBR=
CANCEL ?
1.CANCEL
2.RETAIN

118

GROUP NUMBER=
0001
ABB. NBR=
118
ENTER ABB. NBR OR OT
[ENTER] TO COMPLETE
51

Group Number Registration - continued

9 Assign a One Touch Key
To assign this group to a One
Touch key, press the desired
One Touch key.

To skip assigning this group to
a One Touch key, press:

Example: One Touch key 35.

GROUP NUMBER=
0001
ONE TOUCH KEY=
35
COLORADO GRP
REGISTERED

ENTER GROUP NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

After 2 seconds:

Press

to display the previ-

ous screen in Menu Screen
mode.

to display the pre-

vious screen in Menu Screen
mode.
Or,

press

to complete the

Group Setting operation and return to the Standby Mode.

52

ONE TOUCH=
CANCEL ?
1.CANCEL
2.RETAIN

01

To select “1.CANCEL” (to cancel the existing link or preset
data of this One Touch key),
press:

Returns to Step 3.

Press

ONE TOUCH=
01
ALREADY ASSIGNED
ABB. NBR=
003
SMITH’S OFFICE

Return to Step 3.

After 2 seconds:
ENTER GROUP NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE

If the selected One Touch key
is already linked to or registered with any data, the following is displayed.

Press

to complete the

Group Setting operation and return to the Standby Mode.
GROUP NUMBER=
0001
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP

Returns to Step 9.

To RETAIN, press:

GROUP NUMBER=
0001
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP

Returns to Step 9.

SETUP - SETUP FLOW
The following table describes the Initial Setup Flow according to your conditions or
needs.
To use the functions, the network configuration for this machine must be set up
correctly. For the values of the network configuration, contact to your network
administrator.

TCP/IP Configuration Setup
The items and the parameter values for the TCP/IP Configuration Setup differs
whether the IP address of this machine is obtained from a DHCP server or assigned
manually.
➤P54 TCP/IP CONFIGURATION SETUP

E-mail Account Setup
The items and the parameter values for the E-mail Account Setup differs whether
the machine uses POP or SMTP for the Receive Mode. Available functions vary
according to the type of the Receive Mode. For further details, refer to “INTRODUCTION - FEATURES”.
➤P59 E-MAIL ACCOUNT SETUP
NOTE:
When the IP address is obtained from the DHCP server, the Receive Mode
cannot be set to SMTP.
Item

NOTE:
When you want to set to SMTP for the Receive Mode, the IP address must be
assigned manually.
Item

Use DHCP Server

Assign IP Address

BootP/DHCP
IP Address

Set to ON
Not required

Set to OFF
Required

Subnetmask

Not required

Required if necessary

Default Gateway
Host Name

Not required
Required

Required if necessary
Required

•

BootP/DHCP
Set to enable or disable the BootP/DHCP whether obtaining the IP address from
the DHCP server. When the TCP/IP settings of this machine are provided by the
DHCP server, set this to ON. Set this to OFF the BootP/DHCP when you want
to assign the TCP/IP settings manually.

•

IP Address
Assign the IP address of this machine. Do not set this when the IP address is
obtained from the DHCP server. The machine uses the IP address here even if
the BootP/DHCP is set to be enabled.

•

Subnetmask
Assign the Subnetmask if required.

•

Default Gateway
Assign the Default Gateway address when the machine is used in the network
through a router.

•

Host Name
Set the name of this machine. This name is used as the sender name for Emails.

E-mail Address
Error E-mail Forward Address

POP

SMTP

Required

Required

Required

Required

Set to POP
Required

SMTP
Not required

POP Time

Required

Not required

POP Login Name

Required

Not required

POP Password
SMTP Server Address

Required
Required

Not required
Required

Receive Mode
POP Server Address

E-mail Properties Setup
You can also configure the E-mail properties. After the machine is set up, it is
recommended to configure the E-mail properties to use Internet Fax features.
➤P68 E-MAIL PROPERTIES SETUP

Onramp Gateway Setup
In order to use the Onramp Gateway Transmission, you must set some configurations correctly.
➤P80 ONRAMP GATEWAY SETUP

Offramp Gateway Setup
In order to use the Offramp Gateway Transmission, you must set some configurations correctly.
➤P85 OFFRAMP GATEWAY SETUP

Additional Functions Setup
The setup functions for Novell and Network utilities (FTP) become available when
the Internet Fax Kit is fitted, though they are not used for Internet Fax setup.
➤P90 ADDITIONAL FUNCTIONS SETUP

53

- TCP/IP CONFIGURATION
This section describes the procedures to configure the TCP/
IP for the Network Interface
Card to connect to the Internet.

BootP/DHCP Setting

1 Display the TCP/IP
Menu

Press:

2 Display the

BOOTP/DHCP Menu

3 Select the BootP/
DHCP Mode

Enable or Disable the BootP/
DHCP function.

Press:

+
+
(for ON-Enable)
+

BOOTP/DHCP
1.ON
2.OFF

+

(for OFF-Disable)

OPERATION COMPLETED

+

Displayed for 2 seconds

01.DONE
02.BOOTP/DHCP
03.IP ADDRESS
04.SUBNET MASK
05.DEFAULT GATEWAY
06.HOST NAME

The display returns to Step 1.
↓

Continue to set another item, or
press

+

to select

“1.DONE” to exit the Menu Operation mode and return to the
Standby Mode.
When “1.DONE” is selected,
the Network Interface Card
starts initializing. Wait for few
minutes until the Network Interface Card completes initializing.

54

IP Address Setting

1 Display the TCP/IP
Menu

Press:

2 Display the

IP ADDRESS Menu

3 Enter the IP address
Enter the IP address.

Press:

OPERATION COMPLETED

+
+

Displayed for 2 seconds

+
The display returns to Step 1.

+

Continue to set another item, or

IP ADDRESS
IP ADDRESS
000.000.000.000

+

01.DONE
02.BOOTP/DHCP
03.IP ADDRESS
04.SUBNET MASK
05.DEFAULT GATEWAY
06.HOST NAME

172.016.110.110

NOTE:
• “000.000.000.000” cannot be assigned for the
IP address.
• The second 8-digit number and third 8-digit number cannot be set to
“000”.
i.e: xxx.000.xxx.xxx
xxx.xxx.000.xxx

press

+

to select

“1.DONE” to exit the Menu Operation mode and return to the
Standby Mode.
When “1.DONE” is selected,
the Network Interface Card
starts initializing. Wait for few
minutes until the Network Interface Card completes initializing.

When the correct IP address is
displayed, press:

55

Subnetmask Setting

1 Display the TCP/IP
Menu

Press:

2 Display the SUBNET
MASK Menu

Press:

3

Enter the Subnetmask

Enter the Subnetmask.

OPERATION COMPLETED

+
+

Displayed for 2 seconds

+

+

The display returns to Step 1.
Continue to set another item, or

SUBNET MASK
SUBNET MASK
000.000.000.000

+

01.DONE
02.BOOTP/DHCP
03.IP ADDRESS
04.SUBNET MASK
05.DEFAULT GATEWAY
06.HOST NAME

56

255.255.000.000

NOTE:
“000.000.000.000”
and
“255.255.255.255”
cannot
be
assigned
for
the
Subnetmask.
When the correct Subnetmask
is displayed, press:

press

+

to select

“1.DONE” to exit the Menu Operation mode and return to the
Standby Mode.
When “1.DONE” is selected,
the Network Interface Card
starts initializing. Wait for few
minutes until the Network Interface Card completes initializing.

Default Gateway Setting

1 Display the TCP/IP
Menu

Press:

2 Display the DEFAULT
GATEWAY Menu

Press:

3

Enter the Default Gateway address

Enter the Default Gateway address.

OPERATION COMPLETED

+
+

Displayed for 2 seconds

+

+

The display returns to Step 1.
Continue to set another item, or

DEFAULT GATEWAY

press
DEFAULT GATEWAY
000.000.000.000

+

255.000.000.000

When the correct Default Gateway address is displayed,
press:
01.BOOTP/DHCP
02.IP ADDRESS
03.SUBNET MASK
04.DEFAULT GATEWAY ↓

+

to select

“1.DONE” to exit the Menu Operation mode and return to the
Standby Mode.
When “1.DONE” is selected,
the Network Interface Card
starts initializing. Wait for few
minutes until the Network Interface Card completes initializing.

05.HOST NAME

57

Host Name Setting

1 Display the TCP/IP
Menu

Press:

2 Display the HOST
NAME Menu

Press:

3 Enter the Host Name
Enter the Host Name using the
Keyboard and Numeric Keypad.

+
+

(MAX 254:)
XXXXXX

+

+

HOST NAME

HOST NAME

When the correct Subnetmask
is displayed, press:

(MAX 254:)

+
OPERATION COMPLETED

01.BOOTP/DHCP
02.IP ADDRESS
03.SUBNET MASK
04.DEFAULT GATEWAY ↓
05.HOST NAME

This item is outside the
LCD frame. To view them,
use the [ ] scroll key.

58

Displayed for 2 seconds

The display returns to Step 1.

Continue to set another item, or
press

+

to select

“1.DONE” to exit the Menu Operation mode and return to the
Standby Mode.
When “1.DONE” is selected,
the Network Interface Card
starts initializing. Wait for few
minutes until the Network Interface Card completes initializing.

- E-MAIL ACCOUNT SETUP
This section describes the procedures to set E-mail account information on the machine so that you can send and receive E-mails
with this machine.
NOTE:
Before you set up the E-mail account information, your E-mail
account must be created on the E-mail server. Please confirm
the following information before configuring the E-mail settings
in your machine.
•
•

Ask your administrator for your E-mail account information.
The machine is connected with the E-mail server in the local
area network.

The available transmission vary according to the type of the Receive Mode: POP or SMTP.
The machine can do the following when using POP for the Receive Mode:
• Internet Fax to Internet Fax
• Internet Fax to/from Client Computers
• Onramp Gateway Transmission
The machine can do the following when using SMTP for the
Receive Mode:
• Internet Fax to Internet Fax
• Internet Fax to/from Client Computers
• Onramp Gateway Transmission
• Offramp Gateway Transmission

The items you should set up vary according to your Incoming E-mail server type.
When this machine uses POP for the Receive Mode:
•

E-mail address

•

Error E-mail forward address

•

Receive mode

•

POP server address

•

POP time

•

POP login name

•

POP password

•

SMTP server address

When this machine uses SMTP for the Receive Mode:
•

E-mail address

•

Error E-mail forward address

•

Receive mode

•

SMTP server address

NOTE:
Some configuration of the mail server will be required in order to use the machine for the Offramp
Gateway transmission. For further details, refer to “OFFRAMP GATEWAY SETUP” on page 85.

NOTE:
Please see “INTRODUCTION - Internet Fax Transmission
Overview” on page 7 for the descriptions for each transmission
method.

59

E-mail Address Setting
This sets the E-mail address of
the machine.

1 Display the

E-MAIL Menu

2 Display the E-MAIL
ADDRESS Menu

Press:

Press:

3 Enter the E-mail address
3a When the Receive Mode
is set to POP

3b When the Receive Mode
is set to SMTP

+
+

Enter the E-mail address using
the Keyboard and Numeric
Keypad.

+
E-MAIL ADDRESS

+

E-MAIL ADDRESS
(MAX 256:)

+
When the Receive Mode is set
to POP, go to Step 3a.

01.E-MAIL ADDRESS
02.ERR EMAIL FW ADDR
03.RECEIVE MODE
04.POP SERVER ADDR ↓
05.POP TIME
06.POP LOGIN NAME
07.POP PASSWORD
08.SMTP SERVER ADDR

When the Receive Mode is set
to SMTP, go to Step 3b.

(MAX 256:)
xxx@toshiba.com

When the correct E-mail address is displayed, press:

The display returns to Step 1.

When the Receive Mode is set
to SMTP, the domain of your
E-mail address becomes a
name added the sub-address
for this machine and domain
name of the SMTP server.
You can use any username for
the E-mail address.
NOTE:
The sub-address of this
machine is set in the SMTP
server by the network administrator.
Please ask
your network administrator
for more details.
Enter the E-mail address using
the Keyboard and Numeric
Keypad. For example:
sub-address: host1
Domain: toshiba.com
“username@host1.toshiba.com”.
E-MAIL ADDRESS
(MAX 256:)
xxx@host1.toshiba.com

When the correct E-mail address is displayed, press:

The display returns to Step 1.
60

Error E-mail Forward Address Setting
This sets the E-mail address to
forward the received E-mail
when an error occurs and the
machine cannot print the Email.
NOTE:
The machine recognizes an
error if the E-mail contains
files of other than text format
or TIFF-FX format. The machine can forward this E-mail
to another E-mail address
when this happens. It is recommended to set the address to forward the E-mail
to a personal computer because personal computers
are normally be able to view
the files.

1 Display the

E-MAIL Menu

2 Display the E-MAIL
ADDRESS Menu

Press:

Press:

3 Enter the E-mail address

Enter the E-mail address using
the Keyboard and Numeric
Keypad.

+
+

(MAX 256:)
xxx@toshiba.com

+

+

ERR EMAIL FW ADDRESS

ERR EMAIL FW ADDRESS

When the correct E-mail address is displayed, press:

(MAX 256:)

+
The display returns to Step 1.

01.E-MAIL ADDRESS
02.ERR EMAIL FW ADDR
03.RECEIVE MODE
04.POP SERVER ADDR ↓
05.POP TIME
06.POP LOGIN NAME
07.POP PASSWORD
08.SMTP SERVER ADDR

61

Receive Mode Setting
This sets the type of protocols
used for receiving E-mail.

1 Display the

E-MAIL Menu

NOTE:
To perform the Offramp
Gateway transmission, the
Receive Mode must set to
“SMTP”.
See “OFFRAMP GATEWAY SETUP” on page 85
for further details.

2 Display the RE-

CEIVE MODE Menu

Press:

Press:

3 Select the Receive
Mode

Select the Receive Mode.
To select
press:

+

the

POP

server,

+
+

+

To select the SMTP server,
press:
RECEIVE MODE
1.POP
2.SMTP
OPERATION COMPLETED

+

Displayed for 2 seconds
01.E-MAIL ADDRESS
02.ERR EMAIL FW ADDR
03.RECEIVE MODE
04.POP SERVER ADDR ↓
05.POP TIME
06.POP LOGIN NAME
07.POP PASSWORD
08.SMTP SERVER ADDR

62

The display returns to Step 1.

POP Server Address Setting
This sets the IP address of the
POP server. This must be set
when “POP” is selected in “Receive Mode.”

1 Display the E-MAIL
Menu

Press:

2 Display the POP

SERVER ADDR Menu

Press:

3 Enter the POP

server address

Enter the POP server address.

+
+
+

+

POP SERVER ADDRESS
POP SERVER ADDRESS
000.000.000.000

+

172.016.110.120

When the correct POP server
address is displayed, press:

01.E-MAIL ADDRESS
02.ERR EMAIL FW ADDR
03.RECEIVE MODE
04.POP SERVER ADDR ↓
05.POP TIME
06.POP LOGIN NAME
07.POP PASSWORD
08.SMTP SERVER ADDR

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

63

POP Time Setting
This sets the time interval to
check whether or not new Email has been received at the
POP server. This setting is
valid when “POP” is selected in
“Receive Mode.”
“10MINS” is selected as the
default setting.

1 Display the E-MAIL
Menu

Press:

2 Display the POP

3 Select the POP Time

TIME Menu

Press:

Select the desired POP Time.
Press:
+
+

+
+

(for 6HRS)

(for 1MIN)
+

+

+

(for 12HRS)

(for 2MINS)
+

+

01.E-MAIL ADDRESS
02.ERR EMAIL FW ADDR
03.RECEIVE MODE
04.POP SERVER ADDR ↓
05.POP TIME
06.POP LOGIN NAME
07.POP PASSWORD
08.SMTP SERVER ADDR

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

POP TIME
01.1MIN
02.2MINS
03.5MINS

+
↓

+

04.10MINS
05.30MINS
06.1HR
07.2HRS
08.6HRS
09.12HRS
10.24HRS

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

OPERATION COMPLETED

+
(for 10MINS)
Displayed for 2 seconds
+
(for 30MINS)

+
(for 1HR)

+
(for 2HRS)

64

(for 24HRS)

(for 5MINS)

The display returns to Step 1.

POP Login Name Setting
This sets the user name to log
in the POP server. This must
be set when “POP” is selected
in “Receive Mode.”
NOTE:
The user name to log in the
POP server is provided by
the administrator of the Email server. Ask your administrator for the user
name if you do not know it.

1 Display the

E-MAIL Menu

2 Display the POP

LOGIN NAME Menu

Press:

Press:

3 Enter the POP Login
Name

Enter the POP Login Name using the Keyboard and Numeric
Keypad.

+
+

(MAX 32:)
xxxx

+

+

POP LOGIN NAME

POP LOGIN NAME

When the correct POP Login
Name is displayed, press:

(MAX 32:)
public

+
NOTE:
“public” is set as the default
POP login name.

The display returns to Step 1.

01.E-MAIL ADDRESS
02.ERR EMAIL FW ADDR
03.RECEIVE MODE
04.POP SERVER ADDR ↓
05.POP TIME
06.POP LOGIN NAME
07.POP PASSWORD
08.SMTP SERVER ADDR

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

65

POP Password Setting
This sets the password to log
in the POP server. This must
be set when “POP” is selected
in “Receive Mode.”
NOTE:
The password to log in the
POP server is provided by
the administrator of the Email server. Ask your administrator for the password
if you do not know it.

1 Display the

E-MAIL Menu

2 Display the POP

PASSWORD Menu

Press:

Press:

3 Enter the POP Password

Enter the POP Password using
the Keyboard and Numeric
Keypad.

+
+

(MAX 32:)
xxxx

+

+

POP PASSWORD

POP PASSWORD

When the correct POP Password is displayed, press:

(MAX 32:)
pass

+
NOTE:
“pass” is set as the default
POP Password.
01.E-MAIL ADDRESS
02.ERR EMAIL FW ADDR
03.RECEIVE MODE
04.POP SERVER ADDR ↓
05.POP TIME
06.POP LOGIN NAME
07.POP PASSWORD
08.SMTP SERVER ADDR

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

66

The display returns to Step 1.

SMTP Server Address Setting
This sets the IP address of the
SMTP server which is used for
an Outgoing E-mail server.
NOTE:
When “SMTP” is selected in
“Receive Mode”, the machine also retrieves E-mails
from the SMTP server assigned here using SMTP
transmission. In this case,
this machine works as one of
the mail servers.

1 Display the E-MAIL
Menu

Press:

2 Display the SMTP

SERVER ADDR Menu

Press:

3 Enter the POP

server address

Enter the SMTP server address.

+
+
+

+

SMTP SERVER ADDRESS
SMTP SERVER ADDRESS
000.000.000.000

+

172.016.110.120

When the correct SMTP server
address is displayed, press:
01.E-MAIL ADDRESS
02.ERR EMAIL FW ADDR
03.RECEIVE MODE
04.POP SERVER ADDR ↓

OPERATION COMPLETED

05.POP TIME
06.POP LOGIN NAME
07.POP PASSWORD
08.SMTP SERVER ADDR

Displayed for 2 seconds

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

The display returns to Step 1.

67

- E-MAIL PROPERTIES SETUP
This section describes the procedures to set the E-mail properties on how the machine activates the Internet Fax function.
properties that can be set up. See the following sections for more information about each item.

Properties Name
Print Text Body
Body Page Limit
Send Disposition
Print Header
Print E-mail Error
Print DSN
Print Disposition
Request DSN
Confirm. Timer
Set Confirm. Time
MSG Size Limit

The following table describes the E-mail

Description
This is to set On or Off for printing the body section of the received E-mail. However, when the received E-mail
has only the body section, the body section is printed even if this is set to Off.
This is to set the maximum number of the pages to be printed when receiving an E-mail. If the number of the
pages to be printed exceeds the limit, the machine interrupts the printing.
This is to set On or Off for replying to the MDN request when receiving the documents from other machines
using the Internet Fax function.
This is to set On or Off for printing the header section of the received E-mail.
This is to set On or Off for printing only the items that can be printed normally when an error occurs. The items
that machine recognizes to be erroneous are not printed.
This is to set On or Off for printing the DSN.
This is to set On or Off for printing the MDN replied from a recipient that informs you the message successfully
received by a recipient.
This is to set On or Off for sending the DSN request.
This is to set On or Off for printing the alert report if the machine does not receive the MDN reply from a
recipient in the time interval set in "Set Confirm. Time."
This is to set the time interval to wait for the MDN reply before printing the alert report.
This is to set the maximum size for sending documents using the Internet Fax function. If the size of
documents exceeds the maximum size, the machine sends the documents separately.

Default
On
5
OFF
ON
ON
OFF
ON
ON
ON
15MINS
2.0MBYTE

NOTE:
There are also the E-mail properties related to the Offramp Gateway function. When you set the Receive Mode to “SMTP”, you can addtionally configure the following
items. For further details, see “OFFRAMP GATEWAY SETUP” on page 85.

Properties Name
E-mail to FAX Gateway
Gateway Print

Gateway Security

68

Description
This sets the machine to allow forwarding the document that is received by the Offramp Gate-way transmission.
(See page 87.)
This sets whether to print the document sent from the Inter-net FAX machine using the Offramp Gateway
transmis-sion. The machine prints the document before forwarding it to the facsimile, so that you can confirm
what is sending using the Offramp Gateway. (See page 88.)
This sets whether to check the fax number where the docu-ment is sent before allowing the Offramp Gateway. If
the fax number of the facsimile is not registered as One Touch dials or Abbreviated dials, the machine does not
allow the Offramp Gateway for this document. (See page 89.)

Print Text Body Setting
This sets whether or not the
body section of the received Email is printed
NOTE:
When the Internet Fax function is used only between
other DP120F/DP125Fs, it
is recommended to select
OFF.

1 Display the E-MAIL
Menu

2 Display the PRINT

TEXT BODY Menu

Press:

Press:

3 Enable/Disable the
Print Text Body

Enable or Disable the Print
Text Body function.

+
+
(for ON-Enable)
+

01.PRINT TEXT BODY
02.BODY PAGE LIMIT
03.SEND DISPOSITION
04.PRINT HEADER
↓
05.PRINT E-MAIL ERR
06.PRINT DSN
07.PRINT DISPOSITION
08.REQUEST DSN
09.EMAIL TO FAX GTWY
10.GATEWAY PRINT
11.GATEWAY SECURITY
12.CONFIRM. TIMER
13.SET CONFIRM. TIME
14.MSG SIZE LIMIT

PRINT TEXT BODY
1.ON
2.OFF

(for OFF-Disable)
OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

69

Body Page Limit Setting
This
sets
the
maximum
number of the pages to be
printed in the range from 1 to
99 when receiving an E-mail. If
the number of the pages to be
printed exceeds the limit, the
machine interrupts the printing.
NOTE:
The received body text data
may be garbled during
transferred through the Internet.
This is a known
problem with E-mail transmissions over the Internet.
It is recommended to select
ON to avoid printing of a
large amount of the garbled
data.

1 Display the E-MAIL
Menu

2 Display the BODY

PAGE LIMIT Menu

Press:

Press:

3 Enter the number of
Body Page Limit

Enter the number for the Body
Page Limit.

+
+
+

BODY PAGE LIMIT
01.PRINT TEXT BODY
02.BODY PAGE LIMIT
03.SEND DISPOSITION
04.PRINT HEADER
↓
05.PRINT E-MAIL ERR
06.PRINT DSN
07.PRINT DISPOSITION
08.REQUEST DSN
09.EMAIL TO FAX GTWY
10.GATEWAY PRINT
11.GATEWAY SECURITY
12.CONFIRM. TIMER
13.SET CONFIRM. TIME
14.MSG SIZE LIMIT

BODY PAGE LIMIT
5

NOTE:
“5” is set as the default
Body Page Limit.

8

NOTE:
The numbers in the range
from 1 to 99 can be entered.
When the correct number is
displayed, press:

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

70

Send Disposition Setting
This sets the reply to the MDN
request when receiving the
documents from other DP120F/
DP125F using the Internet Fax
function.
MDN, Message Disposition Notification, is used to notify the
sender of the disposition of a
message after it has been successfully delivered to a recipient.
NOTE:
This function is only available when the remote unit
and the your Incoming Email server support the
MDN.

1 Display the E-MAIL
Menu

2 Display the SEND

DISPOSITION Menu

Press:

Press:

3 Enable/Disable the
Send Disposition

Enable or Disable the Send
Disposition function.

+
+
(for ON-Enable)
+

01.PRINT TEXT BODY
02.BODY PAGE LIMIT
03.SEND DISPOSITION
04.PRINT HEADER
↓
05.PRINT E-MAIL ERR
06.PRINT DSN
07.PRINT DISPOSITION
08.REQUEST DSN
09.EMAIL TO FAX GTWY
10.GATEWAY PRINT
11.GATEWAY SECURITY
12.CONFIRM. TIMER
13.SET CONFIRM. TIME
14.MSG SIZE LIMIT

SEND DISPOSITION
1.ON
2.OFF

(for OFF-Disable)
OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

71

Print Header Setting
This sets whether or not the
header section of the received
E-mail is printed.

1 Display the E-MAIL
Menu

2 Display the PRINT
HEADER Menu

Press:

Press:

3 Enable/Disable the
Print Header

Enable or Disable the Print
Header function.

+
+
(for ON-Enable)
+

01.PRINT TEXT BODY
02.BODY PAGE LIMIT
03.SEND DISPOSITION
04.PRINT HEADER
↓
05.PRINT E-MAIL ERR
06.PRINT DSN
07.PRINT DISPOSITION
08.REQUEST DSN
09.EMAIL TO FAX GTWY
10.GATEWAY PRINT
11.GATEWAY SECURITY
12.CONFIRM. TIMER
13.SET CONFIRM. TIME
14.MSG SIZE LIMIT

72

PRINT HEADER
1.ON
2.OFF

(for OFF-Disable)
OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Print E-mail Error Setting
This sets you would like to print
only the items that can be
printed normally when an error
occurs.
The items that the
machine recognize to be
erroneous are not printed.
NOTE:
• When this is set to ON,
the range of the printed
section varies according
to the settings of Print
Text Body and Print
Header.
• When this is set to OFF,
the machine interrupts
printing if any error is
found.

1 Display the E-MAIL
Menu

2 Display the PRINT

E-MAIL ERR Menu

Press:

Press:

3 Enable/Disable the
Print E-mail Error

Enable or Disable the Print Email Error function.

+
+
(for ON-Enable)
+

01.PRINT TEXT BODY
02.BODY PAGE LIMIT
03.SEND DISPOSITION
04.PRINT HEADER
↓
05.PRINT E-MAIL ERR
06.PRINT DSN
07.PRINT DISPOSITION
08.REQUEST DSN
09.EMAIL TO FAX GTWY
10.GATEWAY PRINT
11.GATEWAY SECURITY
12.CONFIRM. TIMER
13.SET CONFIRM. TIME
14.MSG SIZE LIMIT

PRINT E-MAIL ERR
1.ON
2.OFF

(for OFF-Disable)
OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

73

Print DSN Setting
This sets whether or not the
DSN is printed when it is announced from the E-mail server
or the recipient.
DSN, Delivery Status Notification, is used to notify the
sender of the status of the
message that has been sent.
The status, such as failed delivery, delayed delivery, successful
delivery,
or
the
gatewaying of a message into
an environment that may not
support DSNs, is notified when
an E-mail with the DSN request
is sent.
NOTE:
To receive and print the
DSNs, the DSN must be
generated by the remote Email server.

1 Display the E-MAIL
Menu

DSN Menu

Press:

Press:

3 Enable/Disable the
Print DSN

Enable or Disable the Print
DSN function.

+
+
(for ON-Enable)
+

01.PRINT TEXT BODY
02.BODY PAGE LIMIT
03.SEND DISPOSITION
04.PRINT HEADER
↓
05.PRINT E-MAIL ERR
06.PRINT DSN
07.PRINT DISPOSITION
08.REQUEST DSN
09.EMAIL TO FAX GTWY
10.GATEWAY PRINT
11.GATEWAY SECURITY
12.CONFIRM. TIMER
13.SET CONFIRM. TIME
14.MSG SIZE LIMIT

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

74

2 Display the PRINT

PRINT DSN
1.ON
2.OFF

(for OFF-Disable)
OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Print Disposition Setting
This sets whether or not the
MDN is printed when it is announced from the recipient.
The machine sends the MDN
request to the recipient in every
transmission, so that the machine receives the MDN when
the recipient supports the MDN
request.

1 Display the E-MAIL
Menu

2 Display the PRINT

DISPOSITION Menu

Press:

Press:

3 Enable/Disable the
Print Disposition

Enable or Disable the Print Disposition function.

+
+

MDN, Message Disposition Notification, is used to notify the
sender of the disposition of a
message after it has been successfully delivered to a recipient.
NOTE:
The MDN may not reply
when the environment or the
recipients does not support
the MDN.

(for ON-Enable)
+

01.PRINT TEXT BODY
02.BODY PAGE LIMIT
03.SEND DISPOSITION
04.PRINT HEADER
↓
05.PRINT E-MAIL ERR
06.PRINT DSN
07.PRINT DISPOSITION
08.REQUEST DSN
09.EMAIL TO FAX GTWY
10.GATEWAY PRINT
11.GATEWAY SECURITY
12.CONFIRM. TIMER
13.SET CONFIRM. TIME
14.MSG SIZE LIMIT

PRINT DISPOSITION
1.ON
2.OFF

(for OFF-Disable)
OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

75

Request DSN Setting
This sets whether or not the
DSN is requested when sending a document from the machine using the Internet FAX
function.
DSN, Delivery Status Notification, is used to notify the
sender of the status of the
message that has been sent.
The status, such as failed delivery, delayed delivery, successful
delivery,
or
the
gatewaying of a message into
an environment that may not
support DSNs, is notified when
an E-mail with the DSN request
is sent.
NOTE:
The DSN may not reply
when the Incoming E-mail
server of the recipient does
not support or generate the
DSN. In this case, the error
logs are retained in the Email server of the recipient.
These error logs may be an
obstacle to the mail server.
Therefore, it is recommended to select OFF for
this function if you are not
sure that the E-mail server of
the recipient supports the
DSN.

76

1 Display the E-MAIL
Menu

2 Display the

REQUEST DSN Menu

Press:

Press:

3 Enable/Disable the
Request DSN

Enable or Disable the Request
DSN function.

+
+
(for ON-Enable)
+

01.PRINT TEXT BODY
02.BODY PAGE LIMIT
03.SEND DISPOSITION
04.PRINT HEADER
↓
05.PRINT E-MAIL ERR
06.PRINT DSN
07.PRINT DISPOSITION
08.REQUEST DSN
09.EMAIL TO FAX GTWY
10.GATEWAY PRINT
11.GATEWAY SECURITY
12.CONFIRM. TIMER
13.SET CONFIRM. TIME
14.MSG SIZE LIMIT

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

REQUEST DSN
1.ON
2.OFF

(for OFF-Disable)
OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Confirmation Timer Setting
This sets whether or not the
alert report is printed when the
machine does not receive a
MDN reply from recepients, in
the time interval set in “Set
Confirm. Time.”
When the I-Fax message that
you sent from the machine is
not received successfully by
recepients, you cannot get any
response for the MDN. In this
case, you can print the alert report tells you the machine does
not receive the MDN from the
recepients by setting this item
ON.
NOTE:
If the Incoming E-mail
server of the recipient does
not support the MDN, the
machine prints the alert report whether the recipient
receives the document successfully or not. If you are
not sure that the recipients
can reply the MDN request,
it is recommended to select
OFF.

1 Display the E-MAIL
Menu

Press:

2 Display the Confirm.
Timer Menu

Press:

3 Enable/Disable the

Confirmation Timer

Enable or Disable the Confirmation Timer function.

+
+
(for ON-Enable)
+

01.PRINT TEXT BODY
02.BODY PAGE LIMIT
03.SEND DISPOSITION
04.PRINT HEADER
↓
05.PRINT E-MAIL ERR
06.PRINT DSN
07.PRINT DISPOSITION
08.REQUEST DSN
09.EMAIL TO FAX GTWY
10.GATEWAY PRINT
11.GATEWAY SECURITY
12.CONFIRM. TIMER
13.SET CONFIRM. TIME
14.MSG SIZE LIMIT

CONFIRMATION TIMER
1.ON
2.OFF

(for OFF-Disable)
OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

77

Set Confirmation Time Setting
This sets the time interval to
wait for the MDN reply before
printing the alert report.
This setting is available when
“Confirm. Timer” is set to ON.

1 Display the E-MAIL
Menu

Press:

2 Display the Set Confirm. Time Menu

Press:

3 Select the Confirmation Time

Select the desired Confirmation Time.
Press:

+
+
(for 15MINS)
+

01.PRINT TEXT BODY
02.BODY PAGE LIMIT
03.SEND DISPOSITION
04.PRINT HEADER
↓
05.PRINT E-MAIL ERR
06.PRINT DSN
07.PRINT DISPOSITION
08.REQUEST DSN
09.EMAIL TO FAX GTWY
10.GATEWAY PRINT
11.GATEWAY SECURITY
12.CONFIRM. TIMER
13.SET CONFIRM. TIME
14.MSG SIZE LIMIT

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

SET CONFIRM. TIME
1.15MINS
2.30MINS
3.1HR

(for 30MINS)
↓

4.4HRS
5.24HRS

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

(for 1HR)

(for 4HRS)

(for 24HRS)
OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

78

MSG Size Limit Setting
This sets the maximum size
for sending documents using
the Internet FAX function. If
the size of documents exceeds
the maximum size, the machine sends the documents
separately.
NOTE:
The document that contains
only one page of an image
cannot be separated even if
the document size exceeds
the limit. In this case, the
machine interrupts the job.

1 Display the E-MAIL
Menu

Press:

2 Display the MSG

3 Select the MSG

Size Limit Menu

Size Limit

Press:

Select the desired MSG Size
Limit.
Press:

+
+
(for 0.5Mbyte)
+

01.PRINT TEXT BODY
02.BODY PAGE LIMIT
03.SEND DISPOSITION
04.PRINT HEADER
↓
05.PRINT E-MAIL ERR
06.PRINT DSN
07.PRINT DISPOSITION
08.REQUEST DSN
09.EMAIL TO FAX GTWY
10.GATEWAY PRINT
11.GATEWAY SECURITY
12.CONFIRM. TIMER
13.SET CONFIRM. TIME
14.MSG SIZE LIMIT

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

MSG SIZE LIMIT
1.0.5MBYTE
2.1.0MBYTE
3.1.5MBYTE

(for 1.0Mbyte)
↓

4.2.0MBYTE
5.2.5MBYTE

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

(for 1.5Mbyte)

(for 2.0Mbyte)

(for 2.5Mbyte)
OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

79

- ONRAMP GATEWAY SETUP
Onramp Gateway uses the relay function which is one of the ITU-T Mailbox features. The ITU-T Fcode compliant facsimiles can send the document to the Relay Mailbox in the machine and then the
DP120F/DP125F transfers the document to the E-mail addresses of other Internet Fax machines and
client computers programmed in the Relay Box.

ITU-T compatible
G3 FAX

3. The facsimile is converted to
an E-mail and forwarded to a
mail server through the LAN.

Setting Up a Relay Box with E-mail Address

1 Display the MAILBOX
Menu

4. The E-mail is delivered
through the Internet,
and transferred to the
end stations.

Turn the Flip Panel to the “5073” view to select the desired
Function Key.

2 Select SETUP &
DELETE

Select “4.BOX SETUP” by
pressing:

Press:

DP120F/DP125F
Mail Server
Relay Box

Mail Server
I-FAX

2. The E-mail addresses
are assigned to the
end stations in the Relay Box.
1. The facsimile is sent to the
Relay Box of the machine
through the public switched
telephone line.

Internet FAX
machine

MAILBOX
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY

Internet

Mail Server

4.BOX SETUP

Personal Computer

To use this machine as the Hub Station for Onramp Gateway transmission, set up a Relay Box in the
DP120F/DP125F hub unit. Using this function, all ITU-T F-code compliant facsimiles can receive or
transmit documents to and from the DP120F/DP125F. Relay Boxes must be setup prior to utilizing
the DP120F/DP125F as a Relay Box Hub. For more information, see the section about “RELAY
TRANSMISSION” in the DP120F/125F OPERATOR’S MANUAL.
You can assign a maximum of 50 End Stations. Both E-mail addresses and facsimile numbers can
be assigned in a Relay Box. When the End Stations are the facsimile numbers, you can assign
them using Abbreviated Dial Numbers, One Touch Keys, and Group Numbers. However, when the
End Stations are E-mail addresses, you can assign them only using Abbreviated Dial Numbers and
One Touch Keys.
This section describes the procedures to assign the E-mail addresses to a Relay Box.
NOTE:
To assign the facsimile numbers to a Relay Box, see the section about “RELAY TRANSMISSION” in the DP120F/125F OPERATOR’S MANUAL.

80

↓

These item is outside the
LCD frame. To view them,
use the [ ] scroll key.

SETUP MAILBOX
1.COMPLETED
2.MAILBOX SETUP
3.MAILBOX DELETE

Setting Up a Relay Box with E-mail Address - continued

3 Select

MAILBOX

SETUP

Select “2.MAILBOX SETUP”
by pressing:

4 Select the RELAY

5 Enter the Box
Number

Select “3.RELAY” by pressing:

6 Select the Password
Option

Select whether or not to use
the password option for this relay box.

7 Enter the Password
Enter the password (max. 20
digits).

To set the password option for
this relay box, press:
MAILBOX TYPE
1.CONFIDENTIAL
2.BULLETIN BOARD
3.RELAY

ENTER NEW BOX NBR
BOX NUMBER =(MAX20)

Go to Step 7.
If you do not wish to set the
password option with this relay
box, press:

ENTER PASSWORD
PASSWORD =(MAX20)
XXXXX

PROGRAM PASSWORD?
1.YES
2.NO

Go to Step 8.

Then press:

RELAY END NUMBER
PRESS E-MAIL KEY,
SPEED DIAL KEY OR
ONE TOUCH KEY

81

Setting Up a Relay Box with E-mail Address - continued

8 Enter the End Station
Repeat this step until all of the
required end stations are entered. Then go to Step 9.
NOTE:
Also the facsimile numbers
can be assigned to a Relay
Box where E-mail addresses have been assigned. To assign the facsimile numbers to a Relay
Box, see the section about
“RELAY TRANSMISSION”
in
the
DP120F/125F
OPERATOR’S MANUAL.

Press:

8a Enter the One Touch Key of End Station

If an end station is assigned to
a One Touch Key, press:
RELAY END NUMBER

Example: One Touch Key 35.

PRESS SPEED DIAL KEY
OR ONE TOUCH KEY

NOTE:
Group Numbers cannot be
used in conjunction with Email addresses in a relay
box.

RELAY END NUMBER
ONE TOUCH =
NOT ENTRY

RELAY END NUMBER
ONE TOUCH =
XXXXXX

35

After 2 seconds:

RELAY END NUMBER
ONE TOUCH =
ENTER MORE OR
PRESS [START]

35

After 2 seconds:

RELAY END NUMBER
PRESS E-MAIL KEY,
SPEED DIAL KEY OR
ONE TOUCH KEY

35

Continue the operation from the
beginning of Step 8.

82

If no E-mail address is assigned to this One Touch key,
the following screen is displayed.

Try again from the beginning of
Step 8.

Setting Up a Relay Box with E-mail Address - continued

8 Enter the End Station - continued

9 Complete the End
Station Entry

When all the desired End Station Entries (One Touch Keys
or Abbreviated Dial Numbers)
are completed under the same
Relay Box, press:

8b Enter the Abbreviated Dial Number of End Station

If an Abbreviated Dial Number
is assigned to the end station,
press:

10 Enter the Number to send the Transmission
Result

Enter the facsimile number
you want to send the relay
transmission
report
(relay
transmission End Stations results) to.

RELAY END NUMBER
ABB. NUMBER=
XXXXXXXX

If you do not desire a relay
transmission report, press:

XXX

Abbreviated

RELAY END NUMBER
ABB. NUMBER=
XXX
ENTER MORE OR
PRESS [START]

If no E-mail address is assigned to the Abbreviated Dial
Number, the following screen is
displayed.

Then press:

Enter the facsimile number using the Dial Keypad.

Dial
TRANSMISSION REPORT
ENTER TEL NUMBER,
SPEED DIAL KEY OR OT
ENTER TO COMPLETE

The following screen is displayed for about 2 seconds to
indicate that the Mailbox is
registered.

Continue the operation from the
beginning of Step 8.

ABB. NUMBER =(1-999)
XX

the Dial Keypad

.

After 2 seconds:
Enter the
Number.

10a Enter the Number Using

ABB. NUMBER=
XXX
NOT AN EMAIL ADDRESS

After 2 seconds:
RELAY END NUMBER
PRESS E-MAIL KEY,
SPEED DIAL KEY OR
ONE TOUCH KEY

TRANSMISSION REPORT
TEL NUMBER =(MAX128)
XXXX

REGISTERED

The display returns
screen in Step 2.

to

the
Then press:

The following screen is displayed for about 2 seconds to
indicate that the Mailbox is registered.

REGISTERED

Try again from the beginning of
Step 8.
83

Setting Up a Relay Box with E-mail Address- continued

10 Enter the Number to send the Transmission Result - continued

10 Complete the Relay

10b Enter the Number using

If you complete the Relay Box
Setup, press:

Box Setup

10b Enter the Number using the Abbreviated Dial Number

the One Touch Key
Press the desired One Touch
Key.

Press the desired Abbreviated
Dial Number.

Then press:
The display returns
Standby Mode.

Example: One Touch Key 01.
The following screen is displayed for about 2 seconds to
indicate that the Mailbox is registered.

+
TRANSMISSION REPORT
ONE TOUCH

01

The following screen is displayed for about 2 seconds to
indicate that the Mailbox is registered.

Enter the
Number.

Abbreviated

REGISTERED

The display returns
screen in Step 2.

REGISTERED

The display returns
screen in Step 2.

to

the
TRANSMISSION REPORT
ABB. NBR=

84

Dial

001

to

the

to

the

- OFFRAMP GATEWAY SETUP
Offramp Gateway, Offramp Gateway Overview
What is a “Offramp Gateway”?
This machine can be used as a Hub Station to forward E-mails from your client computer or Internet Fax machine to the any facsimile through the public switched
telephone network.
2. The mail server (toshiba.com) retrieves the
E-mail.
NOTE: The mail server is configured to retrieve the E-mail whose forwarding address contains “host1.toshiba.com”.
1. The E-mail is sent to
“xxxx@host1.toshiba.com”
from the Internet Fax machine or client computer.

3. The mail server transfer the E-mail
to the machine in the SMTP transmission.
NOTE: The mail server is configured to
transfer the E-mail whose forwarding
address
contains
“host1.toshiba.com”.

DP120F/DP125F
(host1.toshiba.com)
Internet FAX
machine

Mail Server

I-FAX

4. The E-mail is converted to a facsimile and send to the G3 FAX
through the public switched telephone network.
For more information, see “How to send
a document using Offramp Gateway”.

Internet
Mail Server
(toshiba.com)

5. If the username section of the E-mail
address designates the fax number
and the subaddress, the facsimile is
sent to the subaddress destination.

G3 FAX

Mail Server
Personal Computer

Subaddress Destination

Relay Box

For more information, see “How to send
a document using Offramp Gateway”.

For example, the document can be sent to the machine in a country or city through the Internet, then the document is sent from this machine to the any facsimiles through
the local public telephone line.

What is “SMTP”?
This machine uses Simple Mail Transfer Protocol (SMTP) to enable the Offramp Gateway transmission. “SMTP” is a server protocol for sending E-mail messages
between servers. Usually the E-mail systems that transfer E-mails over the Internet use the SMTP to send messages from one server to another. Therefore, when
this machine uses the SMTP to transfer E-mails, this machine works as a mail server.

How this machine can receive E-mail through SMTP?
For the DP120F/DP125F to receive transmissions in SMTP mode from the mail server, the specific domain (that relates to the DP120F/DP125F) E-mail address must
be set up on the Host mail server.
To set this on the mail server, the hostname of this machine must be designated. If the hostname of this machine is designated
as “host1.toshiba.com”, it is set to transfer the E-mail to this machine when an E-mail to “xxx@host1.toshiba.com” is delivered to the Internet.

85

How to send a document using Offramp Gateway
Using the Offramp Gateway transmission, you can send E-mail
documents to a facsimile connected in the public switched telephone network. Also, this machine supports addressing the ITU-T
Mailbox in the remote facsimile.

Setting Up for Offramp Gateway
To setup this machine for the Offramp Gateway transmission:
E-mail Account Setup
E-mail Address

When you send an E-mail using the Offramp Gateway transmission,
the syntax of the Offramp-email-address must be specified correctly.

Sending to Facsimile
Offramp-email-address syntax:
FAX=xxxxxxxxx@FQDN
[“xxxxxxxxx” is the telephone number of a facsimile.]
For example when the assigned domain name (FQDN) for this
machine is “host1.toshiba.com” and the facsimile number is
“1212121212”:

Note
The domain of your E-mail address becomes a name
added the sub-address for this machine and domain name
of the SMTP server. For example, if the domain name of
the mail server is “toshiba.com” and sub-address of this
machine is “host1”, the domain of the E-mail address for
this machine will be a FQDN*1 that the sub-address is
added to this domain.
[i.e. username@host1.toshiba.com] (See page 60.)

Receive Mode

Set to “SMTP”. (See page 62.)

SMTP Server Address

Assign the IP address of the main mail server that supplies the domain for your machine. (See page 67.)

*1 “Fully Qualified Domain Name” consists of a host name and domain name.

i.e. FAX=1212121212@host1.toshiba.com

Sending to Subaddress

Offramp Gateway Properties Setup
E-mail to FAX Gateway

Offramp/subaddress-email-address syntax:
FAX=xxxxxxxxx/T33S=yyyy@FQDN

Gateway Print

This sets whether to print the document sent from the
Internet FAX machine using the Offramp Gateway transmission. The machine prints the document before forwarding it to the facsimile, so that you can confirm what is
sent using the Offramp Gateway. (See page 88.)

Gateway Security

This sets whether to check the fax number where the
document is being sent to before allowing the document to
be forwarded via the Offramp gateway. If the fax number
of the facsimile is not registered as One Touch dials or
Abbreviated dials, the machine does not allow the Offramp
Gateway for this document. (See page 89.)

[“xxxxxxxxx” is the telephone number of a facsimile.]
[“yyyy” is the subaddress.]
SUPPLEMENT:
“T33S” is a syntax code to specify a subaddress. When
you send to a subaddress using the Offramp Gateway, the
facsimile number and the subaddress number is separated
with “/”.
For example when the assigned domain name (FQDN) for this
machine is “host1.toshiba.com”, the facsimile number is
“1212121212”, and the subaddress is “1234”:
i.e. FAX=1212121212/T33S=1234@host1.toshiba.com
NOTE:
Any international telephone number entry is not accepted for
the facsimile number in the Offramp-email-address.

86

Note
This sets the machine to allow forwarding the document
that is received by the Offramp Gateway transmission.
(See page 87.)

Important:
Some settings are required to be configured at the SMTP server.
• The domain name for this machine must be assigned on the main SMTP server.
• Set up the SMTP server to forward the E-mail to this machine when the SMTP server receives
an E-mail whose address contains the host name for this machine.
Ask your administrator to set up the SMTP server.

E-mail to FAX Gateway Setting
This sets the machine to allow
forwarding the document that is
received by the Offramp Gateway transmission.
If this is set to ON, it is recommended to set up “Gateway
Print” and “Gateway Security”.

1 Display the E-mail
Menu

Press:

2 Display the EMAIL TO
FAX GTWY Menu

Press:

3 Enable/Disable the

EMAIL TO FAX GTWY

Enable or Disable the E-mail to
FAX Gateway function.

+
+
(for ON-Enable)
+

01.PRINT TEXT BODY
02.BODY PAGE LIMIT
03.SEND DISPOSITION
04.PRINT HEADER
↓
05.PRINT E-MAIL ERR
06.PRINT DSN
07.PRINT DISPOSITION
08.REQUEST DSN
09.EMAIL TO FAX GTWY
10.GATEWAY PRINT
11.GATEWAY SECURITY
12.CONFIRM. TIMER
13.SET CONFIRM. TIME
14.MSG SIZE LIMIT

EMAIL TO FAX GTWY
1.ON
2.OFF

(for OFF-Disable)
OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

87

Gateway Print Setting
This sets whether to print the
E-mail that is sent to the
Offramp Gateway transmission. The machine prints the
document before forwarding it
to the facsimile, so that you
can confirm what is being sent
using the Offramp Gateway.
This setting is available when
the “E-mail to FAX GTWY” is
set to ON.

1 Display the E-mail
Menu

Press:

WAY PRINT Menu

Press:

3 Enable/Disable the
Gateway Print

Enable or Disable the Gateway
Print function.

+
+
(for ON-Enable)
+

01.PRINT TEXT BODY
02.BODY PAGE LIMIT
03.SEND DISPOSITION
04.PRINT HEADER
↓
05.PRINT E-MAIL ERR
06.PRINT DSN
07.PRINT DISPOSITION
08.REQUEST DSN
09.EMAIL TO FAX GTWY
10.GATEWAY PRINT
11.GATEWAY SECURITY
12.CONFIRM. TIMER
13.SET CONFIRM. TIME
14.MSG SIZE LIMIT

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

88

2 Display the GATE-

PRINT COPY OF
DOCUMENT AT GATEWAY
1.ON
2.OFF

(for OFF-Disable)
OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Gateway Security Setting
This sets whether to check the
fax number where the document is sent before allowing
the Offramp Gateway.
If the fax number of the facsimile is not registered as One
Touch dials or Abbreviated dials, the machine does not allow
the Offramp Gateway for this
document.
This setting is available when
the “E-mail to FAX GTWY” is
set to ON.
NOTE:
Any person who knows the
sub-domain of your machine, can send documents
from another Internet Fax
machine by the Offramp
Gateway transmission regarding your machine as the
relay station. This item is
for setting the security for
E-mail to FAX Gateway
function.

1 Display the E-mail
Menu

Press:

2 Display the GATEWAY
SECURITY Menu

Press:

3 Enable/Disable the
Gateway Security

Enable or Disable the Gateway
Security function.

+
+
(for ON-Enable)
+

01.PRINT TEXT BODY
02.BODY PAGE LIMIT
03.SEND DISPOSITION
04.PRINT HEADER
↓
05.PRINT E-MAIL ERR
06.PRINT DSN
07.PRINT DISPOSITION
08.REQUEST DSN
09.EMAIL TO FAX GTWY
10.GATEWAY PRINT
11.GATEWAY SECURITY
12.CONFIRM. TIMER
13.SET CONFIRM. TIME
14.MSG SIZE LIMIT

GATEWAY SECURITY
1.ON
2.OFF

(for OFF-Disable)
OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

89

- ADDITIONAL FUNCTIONS SETUP
The following additional functions are available when the Internet Fax kit is installed to the
machine.
•

FTP Server Login Name

•

FTP Server Login Password

•

LAN FAX

•

IPX/SPX Protocol

•

Frame Type

FTP Server Login Name Setting
This allows you to set the user
name to log into the FTP server
on the machine.
The user name is required to
transmit data between a personal computer and the machine using the TOSHIBA
Viewer.

1 Display the FTP
Menu

2 Display the FTP SRV
LOGIN NAM Menu

Press:

Press:

Name

Enter the Login Name using
the Keyboard and Numeric
Keypad.

+
+

NOTE:
The “public” is assigned as
the default login name.

3 Enter the Login

(MAX 32:)
XXXXX

+

+

FTP SRV LOGIN NAME

FTP SRV LOGIN NAME

When the correct Login Name
is displayed, press:

(MAX 32:)
public

+
The display returns to Step 1.

01.FTP SRV LOGIN NAM
02.FTP SRV LOGIN PWD

90

FTP Server Login Password Setting
This allows you to set the
password to log into the FTP
server on the machine. This
password is required to transmit data between a personal
computer and the machine using the TOSHIBA Viewer.
NOTE:
The “pass” is assigned as
the default login password.

1 Display the FTP
Menu

Press:

2 Display the FTP SRV
LOGIN PWD Menu

Press:

3 Enter the Login
Password

Enter the Login Password using the Keyboard and Numeric
Keypad.

+
+

(MAX 32:)
XXXXX

+

+

FTP SRV LOGIN PWD

FTP SRV LOGIN PWD

When the correct Login Password is displayed, press:

(MAX 32:)
pass

+
The display returns to Step 1.

01.FTP SRV LOGIN NAM
02.FTP SRV LOGIN PWD

91

LAN FAX Setting
This allows you to set the IP address of the ImageVision2000 or
SmartLink server. Only the server
assigned here can access this machine.

1 Display the LAN
FAX Menu

Press:

2 Display the LAN FAX
SERVER ADDR Menu

3 Enter the LAN FAX
server address

Enter the server address of the
ImageVision2000 or SmartLink2000.

Press:

+
+
+

+

LAN FAX SERVER ADDR

000.000.000.000

LAN FAX

+
172.016.110.124

01.LAN FAX SRV ADDR

When the correct LAN FAX
server address is displayed,
press:

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

92

IPX/SPX Protocol Setting
This allows you to enable or
disable the Network Interface
Card to connect using the IPX/
SPX protocol.
When the machine connects to
the NetWare server, the IPX/
SPX protocol must be set to
ON.

1 Display the NETWORK
(NOVELL) Menu

Press:

2 Display the FRAME
TYPE Menu

3 Select the IPX/SPX
Protocol Mode

Enable or Disable to use the
IPX/SPX Protocol.

Press:

+
+

NOTE:
This is set to ON as a factory default.

(for ON-Enable)
+

+

IPX/SPX PROTOCOL
01.ON
02.OFF

(for OFF-Disable)

OPERATION COMPLETED

+

Displayed for 2 seconds

01.DONE
02.IPX/SPX PROTOCOL
03.FRAME TYPE

The display returns to Step 1.
Continue to set another item, or
press

+

to select

“1.DONE” to exit the Menu Operation mode and return to the
Standby Mode.
When “1.DONE” is selected,
the Network Interface Card
starts initializing. Wait for few
minutes until the Network Interface Card completes initializing.

93

Frame Type Setting
This allows you to change the
frame type of the Network Interface Card.
When the machine connects to
the NetWare server, the machine uses this frame type.
NOTE:
The “AUTO” is set as the
default frame type.

1 Display the NETWORK
(NOVELL) Menu

Press:

2 Display the FRAME
TYPE Menu

3 Select the frame type
Select the desired frame type.
Press:

Press:

+

+
+
+

+

+

↓

01.DONE
02.IPX/SPX PROTOCOL
03.FRAME TYPE

+

to select

+

When “1.DONE” is selected,
the Network Interface Card
starts initializing. Wait for few
minutes until the Network Interface Card completes initializing.

+
(for ETHENET II)

+
(for 802.3 SNAP)

+
(for 802.2)

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

94

press

(for AUTO)

04.802.3 SNAP
05.802.2

These items are outside the
LCD frame. To view them,
use the [ ] scroll key.

Continue to set another item, or
“1.DONE” to exit the Menu Operation mode and return to the
Standby Mode.

(for 802.3)
FRAME TYPE
01.AUTO
02.802.3
03.ETHENET II

The display returns to Step 1.

LISTS AND REPORTS - E-MAIL NOTIFICATION REPORTS PRINT FORMAT
DSN Report
Successful Report of DSN

From
To
Cc
Date
Subject

: System Administrator 
: ifax 
:
: Fri, 2 Mar 2001 11:53:43 +0900
: Delivered: Internet Fax MAIL

Your message

This message indicates that the E-mail
was
successfully
sent to the recipients.

To:
user01
Subject: Internet Fax MAIL
was delivered to the following recipient(s):
user01 on Fri, 2 Mar 2001 11:39:17 +0900

Printing Procedure
Auto Print (if
see page 74):

programmed;

Printing will automatically
start when the DSN message is received from the
mail server.
NOTE:
To receive the DSN from
the mail server, you must
send an E-mail with the
DSN request. To set this
option, see page 76.

Unsuccessful Report of DSN

From
To
Cc
Date
Subject

This is a notification message
that the mail server has successfully or unsuccessfully delivered the E-mail message to a
recipient.

: System Administrator 
: ifax 
:
: Fri, 2 Mar 2001 11:53:43 +0900
: Undelivered: Internet Fax MAIL

Also, the mail server of the
recipients should suppot the
DSN.

Your message

This message indicates that the E-mail
was not delivered
successfully to the
recipients.

To:
user01
Subject: Internet Fax MAIL
did not reach the following recipient(s):
user01@toshiba.com on Fri, 2 Mar 2001 11:39:17 +0900
The recipient name is not recognized
The MTS-ID of the original message is : c=US;a=
;p=Toshiba;I=MARSHAL0103020253GDXCQP26
MSEXCH:IMS:Toshiba:TOSHIBA.COM:MARSHAL 0 (000C05A6) Unknown
Recipient

95

MDN Report
This is a notification message
that the recipient has successfully received the E-mail message.
From
To
Cc
Date
Subject
Message ID

: 
: 
:
: Fri, 2 Mar 2001 11:53:43 +0900
: Disposition notification (MDN): Success
: <200103025113610.43@Ifxa.toshibatec.com>

This report relates to a message you sent with the following header fields:
Message-id: <200103025113610.43@Ifxa.toshibatec.com>
To:
user01@toshiba.com
Subject:
Internet Fax MAIL

This is a Return Receipt for the mail that you sent to the above recipient.
The message and attached file may have been printed or saved. This is no guarantee that the
message has been read or understood.

Reporting-UA: Ifxa.toshibatec.com
Original-Recipient: rfc822;ifax@toshiba.com
Final-Recipient: rfc822;user01@toshiba.com
Original-message-ID: <200103025113610.43@Ifxa.toshibatec.com>
Disposition: automatic-action/MDN-sent-automatically;dispatched
Media-Accept-Features:(&(color=Binary)
(image-file-structure=TIFF-limited)
(| (image-coding=[MH,MR,MMR])
(& (image-coding=JBIG)
(image-coding-constrait=JBIG-T85)
(JBIG-stripe-size=128)))
(| (&(dpi=200)(dpi-xyratio=[200/100,1,200/400]))
(&(dpi=300)(dpi-xyratio=1))
(&(dpi=400)(dpi-xyratio=1))
(paper-size=[A4,legal,letter])
(MRC-mode=0)
(ua-media=stationery)

96

Printing Procedure
Auto Print (if
see page 75):

programmed;

Printing will automatically
start when the MDN message is received from the
recipient.
NOTE:
To receive the MDN from
the recipient, you must
send an E-mail with the
MDN request. To set this
option, see page 71.
SUPPLEMENT:
The MDN will not print if the
E-mail message has not
been successfully received
by the recipient, or the recipient does not support the
MDN. In this case, you can
print the Alert Report that
tells you have not received
the MDN from the recipient.
See page 97 about the Alert
Report.

Alert Report
This is a alert report that the
recipient has not responsed for
the MDN.

MAR-02-01

11:22 F-

039

ALERT REPORT
PAGE
: 001
DATE & TIME : MAR-02-01 11:37
E-MAIL
: ifax@toshiba.com

JOB NUMBER

: 039

DATE

: MAR-02-01 11:22

TO

: user01@toshiba.com

NUMBER OF PAGES

: 001

STATUS

:*** NOT SURE IF THIS MESSAGE WAS SENT OR NOT, BECAUSE MDN NOT RECEIVED ***

Printing Procedure
Auto Print (if
see page 77):

programmed;

Printing will automatically
start when the time interval
set has passed after the Email message with MDN request has been sent.
NOTE:
This report indicates that
the you could not received
the MDN from the recipient.
This report may be printed
although the E-mail message is successfully received by recipients in case
the recipients do not support MDN.

97

- LIST AND REPORT PRINT FORMAT AND PRINTING PROCEDURE
Transmission/Reception Journal (Communication Journal)
Facsimile/Telephone Number
of this facsimile unit, Line 1

“TO” is replaced with “FROM”
in a RECEPTION JOURNAL
Machine Counter
Information

List/Report Name

Facsimile/Telephone Number
of this facsimile unit, Line 2

Time of output of this
list or report

E-mail Address
of this facsimile
unit

Transmission/Reception Journal shows the result of each
communication for up to the
past 150 transmissions/receptions.

Printing Procedure

TRANSMISSION JOURNAL
PAGE
:
TIME
:
TEL NUMBER1 :
TEL NUMBER2 :
E-MAIL
:
NAME
:
SCAN COUNT :
PRINT COUNT :
DRUM COUNT :
NBR.

FILE NBR
020
020

DATE

TIME

DURATION

PGS

TO

DEPT NBR ACCOUNT

MAY-17
MAY-17

12:06
14:01

00/25
59/59

003
099

user02@toshiba.com
+1234567890

01

9999

MODE

Your Station’s
ID Name

STATUS

ML
00
OK
G3 502 P NG 20

Manual Print (always available; see page 196 of the
DP120F/DP125F
Operator’s
Manual):

○

○

○

○
○

Serial No.
(lists the transmissions in the
order they took
place)

Date and Time the
communication
started
Length of each
transaction:
Minutes/Seconds

Remote Station’s
Fax/Telephone Number or E-mail Address
(“ ” is alternate number or sub-address
dial was used.)

Number of Pages
File No.
(assigned to all communication jobs at the
time of scanning)

98

Department No.
(indicates the department responsible for
this transmission job;
printed only when the
Department Control
option is ON)

Account No.
(printed only when the
Account Number option is ON and used)

Communication Mode
G3
= G3
EC
= ECM
EX
= ECM with shortened
protocol
ML
= E-mail
HW, HR = RDC communication
(“ ” is 2nd line communication)

Error Code
Result:
OK (successful)
NG (failure)
P
= Polling
SR, R = Relay Communication
SB
= Mailbox Communication

0
1
2
3
4
5
6
8

1st
(bps)
2400
4800
7200
9600
12000
14400
V.34

Auto Print (available if programmed; see page 195 of the
DP120F/DP125F
Operator’s
Manual):
Printing will automatically
start whenever 150 transmissions (or 150 receptions)
are completed.

○

001
002

001
MAY-17-00 14:25
12345678901234567890
12345678901234567890
ifax@toshiba.com
ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234
1234 (000004D2)
2345 (00000929)
3456 (00000D80)

2nd
(Resolution)
8x3.85
8x7.7
8x15.4
16x15.4
300dpi

3rd
(Mode)
MH
MR
MMR
JBIG

VERY IMPORTANT:
Up to date Activity Journals
must be maintained by the
user. In the event an electronic circuit board must be
replaced in this unit, information pertaining to Scan,
Print, and Drum counters
must be entered into the replacement electronic circuit
board. This information is
listed at the top of every
journal.

Memory Transmission Report
This is the result report printed
after a Memory Transmission.
(A job transmitted after the
document is first scanned into
memory.)

MEMORY TRANSMISSION REPORT
PAGE
:
TIME
:
TEL NUMBER1 :
TEL NUMBER2 :
E-MAIL
:
NAME
:
FILE NUMBER

:

070

DATE

:

MAY-17 14:18

TO

:

user01@toshiba.com

DOCUMENT PAGES

:

001

START TIME

:

MAY-17 14:20

END TIME

:

MAY-17 14:23

SENT PAGES

:

000

STATUS

:

NG

001
MAY-17-00 14:25
12345678901234567890
12345678901234567890
ifax@toshiba.com
ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

Printing Procedure

Auto Print (if programmed,
see page 198 of the DP120F/
DP125F Operator’s Manual):
Printing will automatically
start after a transmission is
completed.

7B

File Number of the transmission job
Date and time when the job is accepted
Remote Party’s Name, Facsimile/Telephone Number, or E-mail Address
Number of pages input to memory
Time when the transmission started
Time when the transmission ended (the
time when a Recovery Transmission is
designated)
Number of pages transmitted normally
Transmission result

99

Reservation List
This is a listing of the communication jobs now reserved in
memory.

RESERVATION LIST
PAGE
:
TIME
:
TEL NUMBER1 :
TEL NUMBER2 :
E-MAIL
:
NAME
:
TX/RX

FILE NBR

FUNCTION

PGS

015

E-MAIL TO FAX GTWY

001

POLLING/FAX MAILBOX

FILE NBR

FUNCTION

PGS

RECOVERY TX

FILE NBR

FUNCTION

PC JOB

FILE NBR

FUNCTION

MAIL

001
MAY-17-00 14:25
12345678901234567890
12345678901234567890
ifax@toshiba.com
ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234
DATE

TIME

MAY-16

22:35

TO

MAIL

DATE

TIME

TO

PGS

MAIL

DATE

TIME

TO

PGS

MAIL

DATE

TIME

TO

user01@toshiba.com

Printing Procedure

Manual Print
Turn the Flip Panel to the “5073” view to select the desired
Function Key.
Press:

Type of
communication

File Number of the
communication

100

Box Number
(in case of Mailbox
communication)

Number of Pages

Destination
(Name, Dial Number of the
Remote Party, or E-mail Address)

Designated Time, or
Time of Reception

Multi-Address Transmission Report
This is the result report printed
after a Multi-address Transmission.

MULTI TRANSMISSION REPORT
PAGE
: 001
TIME
: MAY-17-00 14:25
TEL NUMBER1 : 12345678901234567890
TEL NUMBER2 : 12345678901234567890
E-MAIL
: ifax@toshiba.com
NAME
: ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234
FILE NUMBER

:

005

DATE

:

MAY-17 14:18

DOCUMENT PAGES

:

15

START TIME

:

MAY-17 10:56

END TIME

:

MAY-17 14:18

Printing Procedure

Auto Print (if programmed;
see page 199):
Printing will automatically
start after all transmissions
in the operation have been
completed successfully or
unsuccessfully.

(RECOVERY TIME:MAY-17 14:18)

SUCCESSFUL
GROUP NUMBER
0001

ABCDEFGHIJKLMNOPQRST

ABB.
OT

001
009
02

002
010
05

003

004

005

006

007

008

ONE TOUCH NUMBER
01

user01@toshiba.com

E-MAILS
user02@toshiba.com
UNSUCCESSFUL

SENT PAGES

GROUP NUMBER
0002

AABBCCDDEEFFGGHHIIJJ

0T

33

AAABBBCCCDDDEEEFFFGG

01

Receiver where an error occurred
SENT PAGES ... Number of pages sent normally
Receiver where the transmission was completed normally

101

Preset Dialing Number Lists
Alphabetical Sort List
Issues a listing of names programmed to Abbreviated Dial
Numbers, One Touch Keys,
and Group Numbers.

PHONEBOOK IN ALPHABETICAL ORDER
PAGE
: 001
TIME
: MAY-17-00 14:25
TEL NUMBER1 : 12345678901234567890
TEL NUMBER2 : 12345678901234567890
E-MAIL
: ifax@toshiba.com
NAME
: ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234
NAME

LOCATION

FAX NUMBER/E-MAIL ADDRESS

ABCDEFGHIJKLMNOPQRST

OT

1234567890123456789012345678901234567890
0987654321
SUB:09876543210987654321
SEP:998877665544
PWD:********************
user01@toshiba.com
user02@toshiba.com

BCDEFGHIJKLMNOPQRST

01

ABB.

001

Names of Abbreviated
Dial Number, One
Touch Key or Group
Number

Turn the Flip Panel to the “5073” view to select the desired
Function Key.
Press:

Station Dial Number/E-Mail Address
...... E-mail Address
....... Alternate Dial Number
OT ............ One Touch Key Numbers
ABB. ......... Abbreviated Dial Numbers
Group ....... Group Number

102

Printing Procedure

TELEPHONE NBRS LIST
1.BY NAME
2.ABB. NUMBERS
3.GROUP NUMBERS
4.ONE TOUCH NBRS
5.ALL REPORT

SUB, SEP, or PWD
.......... Type of Sub-address

To select “1.BY NAME,” press:

Preset Dialing Number Lists - continued
Abbreviated Dial Number List
Issues a list of remote station
dialing numbers assigned as
Abbreviated Dial Numbers.

ABBREVIATED TEL NUMBER LIST

Printing Procedure
PAGE
:
TIME
:
TEL NUMBER1 :
TEL NUMBER2 :
E-MAIL
:
NAME
:

001
MAY-17-00 14:25
12345678901234567890
12345678901234567890
ifax@toshiba.com
ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

ABB.NBR NAME

TEL NUMBER/E-MAIL ADDRESS

TIME

MONI

001

1234567890123456789012345678901234567890

23:45

ON

ABCDEFGHIJKLMNOPQRST

BPS REPORT LINE
144

ON

Turn the Flip Panel to the “5073” view to select the desired
Function Key.

MAILMODE

Press:

1

1234567
0987654321
SUB:12345678901234567890
SEP:112233445566
PWD:********************
109

GREENVILLE OFFICE

Station
Name
Abbreviated
Dial Number

user01@toshiba.com

200x200 MH

user02@toshiba.com

200x200 MH

TEL NUMBER/E-MAIL ADDRESS:

Resolution

TELEPHONE NBRS LIST
1.BY NAME
2.ABB. NUMBERS
3.GROUP NUMBERS
4.ONE TOUCH NBRS
5.ALL REPORT

... E-mail Address
... Alternate Dial Number
SUB, SEP, or PWD
... Type of Sub-address

Compression

To select “2.ABB. NUMBERS,”
press:

Designated Time
Line Monitoring
Communication Speed
Limit (x 100)
TX Report Issue/Non-issue
Status
Attached Fax Option Status (if any)

103

Preset Dialing Number Lists - continued
Group Number List
Issues a list of One Touch Key
or Abbreviated Dial Numbers
registered
in
Multi-address
Groups or Multi-polling Groups.

GROUP NUMBER INFORMATION
PAGE
:
TIME
:
TEL NUMBER1 :
TEL NUMBER2 :
E-MAIL
:
NAME
:
GROUP NUMBER NAME

OT/ABB. NUMBER

0001

OT

ABCDEFGHIJKLMNOPQRST

ABB.

1111
1999

ABBCCCDDDDEEEEE
ZZZZZ

ABB.
OT
ABB.

01
16
001
016
031
100
31
995

02
17
002
017
032
200
32
996

001
MAY-17-00 14:25
12345678901234567890
12345678901234567890
ifax@toshiba.com
ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

03
18
003
018
033
300
33
997

04
19
004
019
034
400

05 06 07 08 09 10 11 12 13 14 15
20
005 006 007 008 009 010 011 012 013 014 015
020 021 022 023 024 025 026 027 028 029 030
999
500

Printing Procedure
Turn the Flip Panel to the “5073” view to select the desired
Function Key.
Press:

998 999

TELEPHONE NBRS LIST
1.BY NAME
2.ABB. NUMBERS
3.GROUP NUMBERS

Group Number

Group Name

One Touch Key Numbers and Abbreviated Dial
Numbers belonging to the Group:
OT .... One Touch Key Numbers
ABB. .... Abbreviated Dial Numbers

4.ONE TOUCH NBRS
5.ALL REPORT

To select “3.GROUP
BERS,” press:

104

NUM-

Preset Dialing Number Lists - continued
One Touch Number List
Issues a list of dial numbers of
the remote stations assigned
to One Touch Dial Keys.

ONE TOUCH NUMBER INFORMATION
PAGE
:
TIME
:
TEL NUMBER1 :
TEL NUMBER2 :
E-MAIL
:
NAME
:
OT NBR

001
MAY-17-00 14:25
12345678901234567890
12345678901234567890
ifax@toshiba.com
ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

NAME/FUNCTION

ABB. FAX NUMBER & E-MAIL

TIME

01

ABCDEFGHIJKLMNOPQRST

09

ABB.NBR

1234567890123456789012345678901234567890 23:45
1234567
0987654321
SUB:12345678901234567890
SEP:112233445566
PWD:********************
user01@toshiba.com
user02@toshiba.com

MONI

BPS

REPORT

LINE

ON

144

ON

2

Printing Procedure

Turn the Flip Panel to the “5073” view to select the desired
Function Key.

MAILMODE

Press:

200x200 MH
200x200 MH

TELEPHONE NBRS LIST
1.BY NAME
2.ABB. NUMBERS
3.GROUP NUMBERS
One Touch
Key Number
Station Name, or
use of the key

Resolution

Designated Time
Line Monitoring

Abbreviated Dial Number,
Group Number, actual Dial
Number, or E-mail Address
... E-mail Address
... Alternate Dial Number

Communication Speed
Limit (x 100)

4.ONE TOUCH NBRS
5.ALL REPORT

Compression

To select “4.ONE
NBRS,” press:

TOUCH

TX Report Issue/Non-issue
Status
Attached Facsimile Option Status (if any)

SUB, SEP, or PWD
... Type of Sub-address

105

Function List
Fucntion List (First Copy)

FUNCTION LIST
PAGE
:
TIME
:
TEL NUMBER1 :
TEL NUMBER2 :
E-MAIL
:
NAME
:
DIAL TYPE(LINE1)
DIAL TYPE(LINE2)
CALL NUMBER
KEYBOARD TYPE
MEMORY SIZE

:
:
:
:
:

MF
MF

MACHINE SETTING
RINGER VOLUME
ALARM VOLUME
KEY TOUCH VOLUME
MONITOR VOLUME
SUPER POWER SAVER
PRINTER POWER SAVER
START TIME
END TIME
FAX SEPARATOR PAGE
COPY SEPARATOR PAGE
PC SEPARATOR PAGE
SEPARATOR PAGE TRAY
ACCOUNT CODE
PRINT DENSITY
DOCUMENT LENGTH
LINE MONITOR
RECEIVE INTERVAL
ECM
DOCUMENT MODE
CONTRAST
COLLATED COPY
LETTER HEAD PAPER
REDIAL MODE INTERVAL
REDIAL MODE COUNTER
AUTO RECEIVE MODE
RING DELAY
AUTO RECEIVE MODE(LINE2)

:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:

4
3
4
4
MANUAL
ON
00:00
00:00
OFF
OFF
OFF
AUTO
OFF
0
1m
OFF
3MIN
ON
STD
NORMAL
OFF
OFF
1MIN
5
AUTO
1
TX/RX

TX SETTINGS
MEMORY TX
SECURITY TX
COVER SHEET
RECOVERY TX
TTI
SEND AFTER SCAN

106

:
:
:
:
:
:

QWERTY
8MB

ON
OFF
OFF
OFF
INSIDE
OFF

001
MAY-17-00 14:25
12345678901234567890
12345678901234567890
ifax@toshiba.com
ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

RX SETTINGS
SECURE RX
MEMORY RX
RX REDUCTION
DISCARD
REV.ORDER PRINT
PRIVILEGED RX
RTI
RX MULTI COPY

:
:
:
:
:
:
:
:

REPORT & LIST
JOURNAL
MANUAL
:
AUTO
:
FAX/POLL/RELAY REPORTS
COMMUNICATION REPORT :
A5 SIZE PRINT
:
MEMORY TX
:
A5 SIZE PRINT
:
MULTI TX
:
MULTI POLL
:
RELAY ORIGINATOR
:
RELAY STATION
:
RELAY DESTINATION
:
RECEPTION LIST
LOCAL MAILBOX
:
REMOTE MAILBOX
:
RELAY STATION
:

OFF
ON
ON
ON
OFF
OFF
OFF
1

TX & RX
ON
ON ERROR
OFF
ON ERROR(IMAGE)
OFF
ON ERROR(IMAGE)
ON ERROR
ON ERROR(IMAGE)
ON ERROR(IMAGE)
ON ERROR(IMAGE)
OFF
OFF
ON

REMOTE SERVICE
REMOTE ACCESS
DOWNLOAD
RDC PASSWORD

: OFF
: NO JOB
:

TOTAL PAGE
SCAN
PRINT

: 237
: 231

Function List - continued
Fucntion List (Second Copy)

Issues a list to confirm the
functions currently set in this
facsimile unit.

FUNCTION LIST
PAGE
:
TIME
:
TEL NUMBER1 :
TEL NUMBER2 :
E-MAIL
:
NAME
:
NETWORK (TCP/IP)
BOOTP/DHCP
IP ADDRESS
SUBNET MASK
DEFAULT GATEWAY
HOST NAME
NETWORK (E-MAIL)
E-MAIL ADDRESS
ERR E-MAIL FW ADDR
RECEIVE MODE
DELIVERY NOTIFICATION
POP SERVER ADDR
POP TIME
POP LOGIN NAME
POP PASSWORD
SMTP SERVER ADDR
NETWORK (FTP)
FTP SRV LOGIN NAM
FTP SRV LOGIN PWD
NETWORK (LAN FAX)
LAN FAX SRV ADDR
NETWORK (NOVELL SETTING)
IPX/SPX PROTOCOL
FRAME TYPE
E-MAIL
PRINT TEXT BODY
BODY PAGE LIMIT
SEND DISPOSITION
PRINT HEADER
PRINT E-MAIL ERR
PRINT DSN
PRINT DISPOSITION
REQUEST DSN
E-MAIL TO FAX GTWY
GATEWAY PRINT
GAGEWAY SECURITY
CONFIRM. TIMER
SET CONFIRM. TIME
MSG SIZE LIMIT
FLASH ROM (OPTION)
PROGRAM
LANGUAGE

:
:
:
:
:

OFF
192.1.4.34
255.255.0.0
0.0.0.0
ifax.toshiba.com

:
:
:
:
:
:
:
:
:

ifax@toshiba.com
admin@toshiba.com
POP
NOT SUPPORTED (POP)
192.1.5.121
10MINUTES
ifax
pass
192.1.5.121

: public
: pass

001
MAY-17-00 14:25
12345678901234567890
12345678901234567890
ifax@toshiba.com
ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

Printing Procedure

To display the main menu,
press:

1.COMM. OPTIONS
2.LISTS
3.INITIAL SETUP
4.DEFAULT SETTINGS ↓

To select “2.LISTS,” press:

: 0.0.0.0
: ENABLE
: AUTO
:
:
:
:
:
:
:
:
:
:
:
:
:
:

ON
05
ON
ON
ON
ON
ON
ON
OFF
ON
ON
ON
15MINUTES
2.0MBYTE

:
:
:
:

1AUWWTS1SPA01045
DEC-11-00
2AUWWTS1SPA01015
SEP-01-00

1.FUNCTION
2.DEPARTMENT
3.ITU MAILBOX

Then, to select “1.FUNCTION,”
press:

107

Menu List
Menu List (First Copy)

MENU LIST
PAGE
:
TIME
:
TEL NUMBER1 :
TEL NUMBER2 :
E-MAIL
:
NAME
:

1.COMM. OPTIONS
1.PAGE NUMBER
2.LINE MONITOR
3.TURNAROUND POLL
4.ECM
5.SECURITY TX
2.LISTS
1.FUNCTION
2.DEPARTMENT
3.ITU MAILBOX
3.INITIAL SETUP
1.LANGUAGE
2.DATE & TIME
3.TERMINAL ID
4.DIAL TYPE
5.NETWORK
01.TCP/IP
01.DONE
02.BOOTP/DHCP
03.IP ADDRESS
04.SUBNET MASK
05.DEFAULT GATEWAY
06.HOST NAME
02.E-MAIL
01.E-MAIL ADDRESS
02.ERR EMAIL FW ADDR
03.RECEIVE MODE
04.POP SERVER ADDR
05.POP TIME
06.POP LOGIN NAME
07.POP PASSWORD
08.SMTP SERVER ADDR
03.FTP
01.FTP SRV LOGIN NAM
02.FTP SRV LOGIN PWD
04.LAN FAX
01.LAN FAX SRV ADDR
05.NETWORK (NOVELL)
01.DONE
02.IPX/SPX PROTOCOL
03.FRAME TYPE

108

001
MAY-17-00 14:25
12345678901234567890
12345678901234567890
ifax@toshiba.com
ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

4.DEFAULT SETTING
1.MACHINE SETTINGS
01.SPEAKER VOLUME
01.RINGER VOLUME
02.ALARM VOLUME
03.KEY TOUCH VOLUME
04.MONITOR VOLUME
02.POWER SAVER
03.SEPARATOR PAGE
04.DEPARTMENT CODE
05.ACCOUNT CODE
06.PRINTER DENSITY
07.DOCUMENT LENGTH
08.LINE MONITOR
09.RECEIVE INTERVAL
10.ECM
11.DOCUMENT MODE
12.COLLATE COPY
13.LETTER HEAD PAPER
14.REDIAL MODE
01.INTERVAL
02.COUNTER
15.AUTO RECEIVE MODE
16.LINE-2 MODE
2.TX SETTINGS
01.MEMORY TX
02.SECURITY TX
03.COVER SHEET
04.RECOVERY TX
05.TTI
06.SEND AFTER SCAN
3.RX SETTINGS
01.SECURE RX
02.MEMORY RX
03.RX REDUCTION
04.DISCARD
05.REV.ORDER PRINT
06.PRIVILEGED RX
07.RTI
08.RX MULTI COPY

Menu List - continued
Menu List (Second Copy)

Issues a list of menu items
through which functions or options can be set.

MENU LIST
PAGE
:
TIME
:
TEL NUMBER1 :
TEL NUMBER2 :
E-MAIL
:
NAME
:

4.REPORTS & LIST
01.JOURNAL
02.COMM. REPORT
01.TX REPORT
02.MEMORY-TX REPORT
03.MULTI-ADD REPORT
04.MULTIPOLL REPORT
05.RELAY ORG.REP
06.RELAY STN.REP
07.SET RELAY END REP
03.RECEPTION LIST
01.LOCAL MAILBOX
02.REMOTE MAILBOX
03.RELAY
5.REMOTE SERVICE
01.REMOTE ACCESS
02.DOWNLOAD
03.RDC PASSWORD
04.SUPPLY ORDER
6.E-MAIL
01.PRINT TEXT BODY
02.BODY PAGE LIMIT
03.SEND DISPOSITION
04.PRINT HEADER
05.PRINT E-MAIL ERR
06.PRINT DSN
07.PRINT DISPOSITION
08.REQUEST DSN
09.EMAIL TO FAX GTWY
10.GATEWAY PRINT
11.GATEWAY SECURITY
12.CONFIRM. TIMER
13.SET CONFIRM. TIME
14.MSG SIZE LIMIT
5.MENU LIST

001
MAY-17-00 14:25
12345678901234567890
12345678901234567890
ifax@toshiba.com
ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

9.TEST MODE
1.AUTO TEST
2.INDIVIDUAL TEST
01.ADF TEST
02.KEY TEST
03.LED TEST
04.LCD TEST
05.SPEAKER TEST
06.SWITCH TEST
07.TEST PRINT
3.TEST RESULT LIST

This list can be a useful guide
during machine programming.

Printing Procedure

To display the main menu,
press:

1.COMM. OPTIONS
2.LISTS
3.INITIAL SETUP
4.DEFAULT SETTINGS ↓
5.MENU LIST
9.TEST MODE

To select
press:

“5.MENU

LIST,”

109

Power Failure List
This facsimile has a battery to
back up the document memory
contents. However, when the
power is turned off for a lengthy
period (due to a power failure,
etc.), the communication data
stored in memory will be
cleared. A list of the File Numbers of those cleared communications will be printed.

POWER FAILURE LIST
PAGE
: 001
TIME
: MAY-17-00 14:25
TEL NUMBER1 : 12345678901234567890
TEL NUMBER2 : 12345678901234567890
E-MAIL
: ifax@toshiba.com
NAME
: ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

TX/RX

FILE NBR

FUNCTION

001
005
006
010

MULTI TX
POLLING RX
PRG. CONT POLL
MULTI POLLING

POLLING/FAX M-BOX/MAIL BOX FILE NBR
101
106
107
MEMORY RECEPTION

FILE NBR
222

RECOVERY TX

FILE NBR
333

FUNCTION
POLLING
CONFIDENTIAL BOX
BULLETIN BOARD
FUNCTION

Printing Procedure
MAIL

*1234567890#12345678
###***#123#999*
MAIL

EMAIL

DATE

LOCAL
9999999999999
LOCAL

MAY-16
MAY-17
MAY-17

FROM/TO

DATE

ifax@toshiba.com

MAY-16

TIME
11:23
07:55
07:55
TIME
21:37

FUNCTION
EMAIL

Type of
communication

File Number of the
communication

110

FROM

Box Number
(in case of Mailbox
communication)

Station where the
communication or the
Mailbox is input

Time of Input

This list is automatically printed after recovery from a power
failure event.

TROUBLESHOOTING
Error Messages
If an abnormal condition arises
in the machine or an incorrect
operation is performed, an
alarm buzzer is generated for
about 4 seconds and a message to indicate the nature of
the error appears in the LCD
Display. In that case, take corrective action according to the
following table.

Error Message

IMAGE INPUT ERROR

Cause / Solution

The connectors of the Internet
Fax unit are not connected correctly or the machine or Internet
Fax unit has been damaged.

Error Message

MEMORY OVERFLW

The connectors of the Internet
Fax unit are not connected correctly or the machine or Internet
Fax unit has been damaged.

ERROR ANALY. MAIL

Confirm that all connectors of
the Internet Fax unit are connected to the machine correctly.
If this Error Message is repeatedly displayed, call for service.
The received document includes
unknown format files or damaged image or text data.
Set “Error E-mail Forward Address” to forward this document
to a personal computer (see
page 61).
MAIL RECEIVING ERROR

Failed to receive the document
from the E-mail server.
Confirm the E-mail account settings and E-mail properties are
correctly configured.

The document is sent in unknown format by the E-mail
server or E-mail application of
the sender.
Ask the sender that the E-mail
application and the E-mail server
is compatible with the Internet
Fax.

MAIL DECODING ERROR
IMAGE DECODING ERROR

There is not enough memory to
receive or send the document.
When this error is diaplyed during receiving an E-mail, set “Error E-mail Forward Address” to
forward this document to a personal computer (see page 61).
When this error is displayed during sending an E-mail, reduce
the size set at “MSG Size Limit”.

Confirm that all connectors of
the Internet Fax unit are connected to the machine correctly.
If this Error Message is repeatedly displayed, the Internet Fax
unit should be replaced. Call for
service.
IMAGE OUTPUT ERROR

Cause / Solution

The Internet Fax unit has been
damaged.
Call for service.

MAIL EDITING ERROR

The Internet Fax unit has been
damaged.
Call for service.

MAIL SENDING ERROR

The destination is not found.
Confirm the sending or forwarding address is correct.

111

Error Messages - continued
Error Message

SMTP SRV NOT CONNECT

Cause / Solution

The machine cannot connect to the SMTP server.
Confirm the setting of “SMTP Server Address”
that the IP address of the SMTP server correctly
assigned (see page 67). If this Error Message is
repeatedly displayed, ask your administrator of
the E-mail server.

HOST NAME ERROR

Error Message

INVALID ZERO DATA

“0” is entered at “Body Page Limit” or “000” is set
to any 8-digit section of “IP address”.
Input a correct value.

CANNOT SET TCP/IP

Host Name is not set correctly.

This error message is displayed by setting the IP
address, Subnetmask, and Default Gateway while
the machine obtains the TCP/IP settings from the
DHCP server.
Set OFF the “BootP/DHCP” to assign the TCP/IP
manually (see page 54).

Set the “Host Name” correctly (see page 58).
E-MAIL ADDRESS ERROR

Cause / Solution

Your E-mail address is not set correctly.
Set the “E-mail Address” correctly (see page 60).

INVALID HOST NAME

The invalid character is entered for Host Name.
Input a correct value.

SMTP SRV NOT EXIST

The SMTP server address is not assigned.
Set the “SMTP Server Address” (see page 67).

OUTPUT TRAP ERROR

INVALID E-MAIL ADDR

Input a correct value.

The Network Interface Card does not work properly while trapping.
Power your machine off, then back on. If the
error condition is cleared, confirm normal operation. If this Error Message is repeatedly displayed, call for service.

INVALID ERR E-MAIL

NETWORK ACCESS ERROR

The machine receives an invalid MIB request.

The invalid character is entered for POP Login
Name.

Confirm the sender’s computer has no problems.

Input a correct value.

The Network Interface Card or Internet Fax unit
has been damaged.

INVALID POP3 PWD

INVALID FTP LGN NAME
The Network Interface Card is initializing.
Wait until the Network Interface Card completes
initializing.

112

The invalid character is entered for POP Password.
Input a correct value.

The Network Interface Card or Internet Fax unit
must be replaced. Call for service.
NETWORK INITIALIZING

The invalid character is entered for Error E-mail
Forward Address.
Input a correct value.

INVALID POP3 LOGIN
MIB ERROR

The invalid character is entered for E-mail Address.

The invalid character is entered for FTP Server
Login Name.
Input a correct value.

Error Messages - continued
Error Message

INVALID FTP PASSWORD

Cause / Solution

The invalid character is entered for FTP Server
Login Password.

Error Message

POP3 SRV NOT CONNECT

There is not enough memory to store the One
Touch key, Speed Dial, or dialing history.

LOW BATTERY

Delete the unnecessary address data.
INVALID DATA

NOT POP3 RECV. MODE

BATTERY ERROR

This error message is displayed by pressing the
[Check E-mail] key while the Receive Mode is set
as SMTP.
Select POP for Receive Mode setting (see page
62) if your Incoming E-mail server is the POP
server. If the Receive Mode is set to SMTP, the
[Check E-mail] key is not available.

The power of the battery of the Internet Fax unit is
low.
Power your machine on, then wait for a while for
charging. If this Error Message is repeatedly displayed, the battery must be replaced. Call for
service.

The communication problems in the interfaces between the Mother PCB and I-FAX PCB occur.
Turn off the machine and then turn on to restart
the machine. If the error cannot be recovered,
call for service.

The machine cannot connect to the POP server.
Ask your administrator of the E-mail server that
the settings for your account is configured correctly.

Input a correct value.
ENTRY AREA FULL

Cause / Solution

The battery is not connected to the Internet Fax
unit correctly or the battery is out of order.
Connect the battery to the Internet Fax unit correctly. If this error message is repeatedly displayed, replace the battery. Call for service.

INTERNET FAX SENDING

This message is displayed by pressing any button
on the Operation Panel while the machine is sending the E-mail.
Wait until sending the E-mail is finished.

POP3 SRV. NOT EXIST

The machine cannot find the POP server in the
Network when checking the E-mail.

INTERNET FAX RECEIVING

Ask your administrator of the E-mail server.
IP ADDRESS NOT EXIST

The IP address is not assigned.
Assign the IP address (see page 55).

E-MAIL NOT EXIST

No E-mail has been received.

BAD POP3 LOGIN NAME

The your user name is locked to log in the POP
server or the password is incorrect.

This message is displayed by pressing any button
on the Operation Panel while the machine is receiving the E-mail.
Wait until receiving the E-mail is finished.

PRINTING...

This message is displayed by pressing any button
on the Operation Panel while the machine is printing the received E-mail.
Wait until printing the E-mail is finished.

Confirm the POP Login Password is set correctly
(see page 66) or ask your administrator of the Email server that your user name is not locked.
113

Error Messages - continued
Error Message

MIB ACCESSING

Cause / Solution

This message is displayed by pressing any button
on the Operation Panel while the machine is analyzing the MIB.
Wait until analyzing the MIB is finished.

FTP ACCESSING

This message is displayed by pressing any button
on the Operation Panel while the machine is
transmitting the data in the FTP.
Wait until the FTP transmission is finished.

COMMAND ERROR

The command error occurs while performing the
Network Test.
Call for service.

S-MEDIA NOT EXIST

The Smart Media is not inserted while performing
the Smart Test.
Insert the Smart Media in the Smart Media slot.

RAM 0B:NG

The RAM has become defective.
Call for service.

RAM 1C:NG

The RAM has become defective.
Call for service.

CHKSUM ERR:PROGRAM

The programming data has been damaged.
Call for service.

CHKSUM ERR:FUNCTION

The function setting data has been damaged.
Call for service.

CHKSUM ERR:LANGUAGE

The language data has been damaged.
Call for service.

CHKSUM ERR:BOOT

The boot programming data has been dameged.
Call for service.

114

Error Codes Printed on Reports
When an Error Code is printed as a status indication on Transmission Reports, etc. related to Internet Fax transmission, refer to the following description for the applicable
Error Code to determine the cause.

Receive Code
Error
Code

Cause

How to Correct

70

Memory Overflow and “Error Email Forward Address” is assigned

Contact your sender to resend the
document by reducing the sent pages. Or confirm the E-mail data forwarded to the “Error E-mail Forward
Address”.

71

Memory Overflow

Contact your sender to resend the
document by reducing the sent pages.

72

Attached File Error and “Error Email Forward Address” is assigned

Confirm the settings of related Network data such as E-mail address,
IP address or SMTP server address, etc. Or confirm the E-mail
data forwarded to the “Error E-mail
Forward Address”.

Attached File Error

Confirm the settings of related Network data such as E-mail address,
IP address or SMTP server address, etc.

73

74

TIFF File Error

Contact your sender to resend the
document with correct TIFF image
files.

75

TIFF File Error and “Error E-mail
Forward Address” is assigned

Contact your sender to resend the
document with correct TIFF image
files. Or confirm the E-mail data
forwarded to the “Error E-mail Forward Address”.

Error
Code

Cause

How to Correct

76

Offramp Gateway Security Error Contact your sender to confirm the
and “Error E-mail Forward Ad- Offramp E-mail address (fax numdress” is assigned
ber) is correct because the machine cannot forward the offramp
gateway document to the facsimile number not registered in the OT
and ABB dials when the Gateway
Security is set to ON. Or confirm
the E-mail data forwarded to the
“Error E-mail Forward Address”.

77

Offramp Gateway Security Error

Contact your sender to confirm the
Offramp E-mail address (fax number) is correct because the machine cannot forward the offramp
gateway document to the facsimile number not registered in the OT
and ABB dials when the Gateway
Security is set to ON.

78

Offramp Gateway Telephone Number and/or Sub address Error and
“Error E-mail Forward Address” is
assigned

Contact your sender to confirm the
Offramp E-mail address (fax number) is correct. Or confirm the Email data forwarded to the “Error
E-mail Forward Address”.

79

Offramp Gateway Telephone Num- Contact your sender to confirm the
Offramp E-mail address (fax number and/or Sub address Error
ber) is correct.

115

Error Codes Printed on Reports - continued
Transmit Code
Error
Code

Cause

How to Correct

7A

Memory Overflow

Reduce the scan resolution or the
compression of scan method and
resend. Or increase the limitation
size set at the “MSG SIZE LIMIT” if
it is not set to maximum.

7B

Communication Error with SMTP
server

Confirm the following:
- SMTP Server Address is correctly
set.
- LAN cable is correctly connected.
- IP Address of this machine is correctly assigned.
- E-mail Address of this machine is
correctly set.
Then send again.

7C

Delivery Error

Resend the document or check the
any error condition occurs in reception side. If MDN/DSN report was
printed, check the report to refer the
information.

7D

Processing Error in Reception side

Resend the document or check the
any error condition occurs in reception side. If MDN/DSN report was
printed, check the report to refer the
information.

116

TECHNICAL WORD REFERENCE
This section describes technical words used in this manual and basic terms for the
network technology.

D
Default Gateway
Default Gateway commonly refers to a gateway address of the router.
router is a device that connects between a LAN and other LANs.

The

DHCP, dynamic host configuration protocol
DHCP is a protocol for the purpose of assigning dynamic IP addresses to
devices on a network. Using DHCP, the devices obtains the different IP address every time the device connects to the network.
Domain
Domain defines a group of computers and devices on the network. Within the
Internet, domains are defined by the IP address or DNS name, such as
"toshiba.com".
DNS, domain name system (service)
DNS is an Internet service that manages the translations between IP addresses
and domain names. Instead of identifying a host with an IP address, the host
can be identified with alphabetic name using the DNS. Within the Internet, DNS
is commonly used to identify a host. For example, "www.toshiba.com" is a DNS
domain name that assigned using the DNS.
DSN, delivery status notification
DSN is a system to notify the electric mail sender of the status of the message
that been sent. The status, such as failed delivery, delayed delivery, successful delivery, or the gateway of a message into an environment that may not
support DSNs, is notified when an electric mail with the DSN request is sent.

E
E-mail, electric mail
E-mail is the transmission of messages for over communications network, enables to transfer the electric files stored on a disk between most mainframes
and computers on network.
E-mail Address
A name that identifies an electric post office box in a mail server within the
Internet. E-mail address consists of two elements, user name that identifies the
post office box in a mail server and host name that identifies the mail server,
and they are divided by "@". Within the Internet, usually the domain name is
used for the host name. For example, "ifax@toshiba.com" is an E-mail address. "ifax" is a user name, and "toshiba.com" is the domain name that
identifies the mail server.

ESMTP, extended simple mail transfer protocol
ESMTP is defined as the service extensions based on SMTP, for the purpose of
providing some improvements from SMTP. Enhancing SMTP, ESMTP provides
a new command to support the DSN and MDN. (Refer to "SMTP")

F
FQDN, fully qualified domain name
FQDN is a domain name that completely identifies the host computer and
consists of a host and all level of the domain name. FQDN is always starts with
a host and ends with top-level domain. For example, when the host name is
"host1" and the domain name is "toshiba.com", the FQDN will be
"host1.toshiba.com".
FTP, file transfer protocol
FTP is a protocol commonly used for transferring files on the Internet.

G
H
Host
Host refers to a computer connected to a TCP/IP network.
Hostname
Hostname is a name to identifies a computer connected to a TCP/IP network.
Within the Internet, a DNS domain name is used for the Hostname.

I
IP Address
IP Address is used to identify the node on a TCP/IP network. It is described
with 32-bit numeric address written as four numbers separated by periods.
Internet
The Internet is a global network of networks connecting millions of computers
worldwide via many computer networks using a simple standard common addressing system and TCP/IP (Transmission Control Protocol/Internet Protocol).
Internet FAX
Internet FAX enables to transmit a facsimile through the local area network
(LAN) and the Internet communication instead of the public switched telephone
network (PSTN).

117

L
LAN, local area network
LAN is a computer network that consists of computers in a small area. Each
individual computer can share and access data and devices in a LAN.

M
MDN, message disposition notification
MDN is a system to notify the electric mail sender of the disposition of a
message after electric mail has been successfully delivered to a recipient.
MIB, management information base
MIB is a database of objects that can be monitored by a network management
system. Such as SNMP and RMON monitors the device on the network using
the MIB formats.
MIME, multipurpose internet mail extensions
MIME is a specification for the purpose of formatting non-ASCII messages.
MIME enables to send and receive graphics, audio, and video files through the
Internet mail system.
MTA, mail transfer agent
A server application that transfers the electric mail sent from the MUA is called
MTA.
MUA, mail user agent
A client application that send or receive the electric mail is called MUA.

N
Node
Node is a generic term of a processing location in network. It can be a
computer or network devices, such as printer. Every node has unique network
address such as DLC address and MAC address.

P
POP/POP3, post office protocol
POP is a protocol to retrieve the E-mail message from a mail server. Most Email applications use POP. POP3 is a newer version of the POP protocol.
PSTN, public switched telephone network
PSTN is a global telephone system enables to communicate in worldwide using
copper wires to transmit analog data.
118

S
SMTP, simple mail transfer protocol
SMTP is a server protocol to transfer the E-mail message between servers.
Most E-mail system uses SMTP to transfer the E-mail messages over the
Internet.
SNMP, simple network management protocol
SNMP is a suite of protocols for the purpose of managing complex networks.
The device compatible to SNMP stores the data of itself in MIB format.
Subnet/Subnet Mask
Subnet is a portion of a network specified with a common address component
for the purpose of a security and performance. On TCP/IP network, a portion of
a network is specified with Subnet Mask. Subnet Mask determines what subnet
an IP address belongs to on the network.

T
TCP/IP, transmission control protocol/internet protocol
TCP/IP is a suite of protocols to connect the network nodes on the Internet.
TCP/IP actually composed of several protocols; such as TCP and IP. TCP is
used to manage the transmission of the data between applications. IP is used
to manage the transmission of the data between host computers. Using TCP/
IP, the node is identified with a 32-bit numeric address called "IP address".
TIFF, tagged image file format
TIFF is a file format for storing bitmapped images.
format commonly describes with a ".tif" extension.

The image files in TIFF

DP120F/DP125F
Internet Facsimile
E1-XXXXXX

© Copyright TOSHIBA TEC CORPORATION 2000
ALL RIGHTS RESERVED
DP120F/DP125F Internet Facsimile



---

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Create Date                     : 2001:04:25 11:03:29
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Title                           : DP120F/DP125F OPERATOR'S MANUAL for Internet Fax Function
Subject                         : 
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