Toshiba Fax Machine Dp120F Service Manual DP120F/DP125F OPERATOR'S For Internet Function

2014-12-13

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INTERNET FACSIMILE DP120F/DP125F OPERATOR'S MANUAL

INTERNET FACSIMILE

OPERATOR’S MANUAL

Please read through this manual before using the machine. After reading it, be certain to keep it so that you may refer to it whenever necessary.

U. S. A.

WARNING FCC Notice: Part 15

This terminal has been tested and found to comply with the limits for a Class A

digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to

provide reasonable protection against harmful interference when the equipment is

operated in a commercial environment. This equipment generates, and can radiate

radio frequency energy and, if not installed and used in accordance with this guide,

may cause harmful interference to radio communications. Operation of this terminal

in a residential area is likely to cause harmful interferences in which case the user

will be required to correct the interference at his/her own expense.

WARNING FCC Notice: Part 68

This equipment complies with Part 68 of the FCC Rules. On the rear of this

equipment is a label that contains, among other information, the FCC Registration

Number and ringer equivalence number (REN) for this equipment. If requested, this

information must be provided to the telephone company.

The REN is used to determine the quantity of devices that may be connected to the

telephone line. Excessive REN’s on the telephone line may result in the devices not

ringing in response to an incoming call. In most, but not all areas, the sum of the

REN’s should not exceed five (5.0). To be certain of the number of devices that may

be connected to the line, as determined by the total REN’s contact the telephone

company to determine the maximum REN for the calling area.

If your facsimile machine causes harm to the telephone network, the telephone com-

pany will notify you in advance that temporary discontinuance of service may be

required. But if advance notice is not practical, you will be notified as soon as

possible, also, you will be advised of your right to file a complaint with the FCC if you

believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations, or

procedures that could affect the operation of the equipment. If this happens, the

telephone company will provide advance notice in order for you to make the

necessary modifications in order to maintain uninterrupted service.

If you experience trouble with this facsimile machine, please contact

TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.

Electronic Imaging Division

2 Musick, Irvine, CA 92618-1631

NOTICE TO USERS

for repair/warranty information. If the trouble is causing harm to the telephone

network, the telephone company may request you remove the equipment from the

network, until the problem is resolved.

The equipment may not used on coin service provided by the telephone network,

connection to Party Line Service is subject to state tariffs. (Contact the state public

utility commission, or corporation commission for information.)

This device is equipped with a USOC RJ11C connector.

THE TELEPHONE CONSUMER PROTECTION ACT: The Telephone Consumer

Protection Act of 1991 makes it unlawful for any person to use a computer or other

electronic device to send any message via a telephone fax machine unless such a

message clearly contains in a margin at the top or bottom of each transmitted page or

on the first page of the transmission, the date and time it is sent and an identification of

the business or other entity, or other individual sending the message and the

telephone number of the sending machine or such business, other entity, or individual.

In order to program this information into your fax machine, you should complete the

setup procedures listed for station ID number and name on pages 42 and 43 in this

manual.

This equipment is hearing aid compatible.

Canada

NOTICE: The Industry Canada label identifies certified equipment. This certi-

fication means that the equipment meets telecommunications network protective,

operational and safety requirements as prescribed in the appropriate Terminal

Equipment Technical Requirements document(s). The Department does not guaran-

tee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to

connect a facsimile to the facilities of their local telecommunications company.

The equipment must also be installed using an acceptable method of connection.

The customer should be aware that compliance with the above conditions may not

prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated

by the supplier. Any repairs or alterations made by the user to this equipment, or

equipment malfunctions, may give the telecommunications company cause to request

the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of

the power utility, telephone lines and internal metallic water pipe system, if present,

are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but

should contact the appropriate electric inspection authority, or electrician, as appropri-

ate.

The Ringer Equivalence Number of your facsimile is 0.3

NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal

device provides an indication of the maximum number of terminals allowed to be

connected to a telephone interface. The termination on an interface may consist of any

combination of devices subject only to the requirement that the sum of the Ringer

Equivalence Numbers of all the devices does not exceed 5.

TOSHIBA OF CANADA LIMITED

Office Product Group

191 McNABB STREET

MARKHAM, ONTARIO L3R 8H2

NOTICE TO USERS

AVIS: L’étiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette

certifie que le matériel est conforme aux normes de protection, d’exploitation et de

sécurité des réseaux de télécommunications, comme le prescrivent les documents

concernant les exigences techniques relatives au matériel terminal. Le Ministére

n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.

Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder

aux installations de l’entreprise locale de télécommunication. Le matériel doit

également être installé en suivant une méthode acceptée de raccordement. L’abonné

ne doit pas oublier qu’il est possible que la conformité aux conditions énoncées ci-

dessus n’empêche pas la dégradation du service dans certaines situations.

Les réparations de matériel homologué doivent être coordonnées par un représentant

désigné par le fournisseur. L’entreprise de télécommunications peut demander à

l’utilisateur de débrancher un appareil à la suite de réparations ou de modifications

effectuées par l’utilisateur ou à cause de mauvais fonctionnement.

Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre

de la source d’énergie électrique, des lignes téléphoniques et des canalisations d’eau

métalliques, s’il y en a, sont raccordés ensemble. Cette précaution est

particulièrement importante dans les régions rerales.

Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il

doit avoir recours à un service d’inspection des installations électriques, ou à un

électricien, selon le cas.

L’indice d’equivalence de la sonnerie de ce matériel 0.3

AVIS: L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif

terminal indique le nombre maximal de terminaux qui peuvent être raccordés à une

interface. La terminaison d’une interface téléphonique peut consister en une

combinaison de quelques dispositifs, à la seule condition que la somme d’indices

d’équivalence de la sonnerie de tous les dispositifs n’excède pas 5.

INTRODUCTION

BASIC

FUNCTIONS

SETUP

LIST AND

REPORTS

TROUBLE-

SHOOTING

TECHNICAL WORD

REFRENCE

CONTENTS

NOTICE TO USERS ................................................................ 1

NOTICE TO USERS ................................................................ 2

INTRODUCTION ........................................................... 5

FEATURES.............................................................................. 5

Before Connecting the Machine to Internet ............................................ 6

Internet FAX Transmission Overview..................................................... 7

FACSIMILE UNIT DESCRIPTION ........................................... 9

Rear View ............................................................................................... 9

Operation Panel...................................................................................... 9

BASIC FUNCTIONS.................................................... 10

RECEIVE E-MAIL ................................................................. 10

Automatic Receiving Mode .................................................................. 10

Manual Receiving Mode ....................................................................... 10

Receiving from SMTP Server .............................................................. 10

Output Print Format for Receiving E-mail ............................................ 11

SEND E-MAIL ....................................................................... 13

Sending E-mail by Direct Input ............................................................ 13

Sending E-mail by Searching E-mail Addresses ................................. 16

Sending E-mail by One Touch Dialing .................................................. 20

Sending E-mail by Abbreviated Dialing ................................................ 21

Multi-Key Quick Broadcast Transmission ............................................ 23

AUTOMATIC TELEPHONE DIALING REGISTRATION ........ 25

Abbreviated Dialer Registration ........................................................... 25

Modify/Delete the Abbreviated Dial Number ........................................ 35

One Touch Dialer Registration ............................................................. 37

Modify/Delete the One Touch Key ........................................................ 47

Group Number Registration ................................................................. 49

SETUP......................................................................... 53

SETUP FLOW ....................................................................... 53

TCP/IP CONFIGURATION .................................................... 54

BootP/DHCP Setting ............................................................................ 54

IP Address Setting ............................................................................... 55

Subnetmask Setting ............................................................................. 56

Default Gateway Setting ....................................................................... 57

Host Name Setting ............................................................................... 58

E-MAIL ACCOUNT SETUP .................................................. 59

E-mail Address Setting ........................................................................ 60

Error E-mail Forward Address Setting ................................................. 61

Receive Mode Setting .......................................................................... 62

POP Server Address Setting ............................................................... 63

POP Time Setting................................................................................. 64

POP Login Name Setting ..................................................................... 65

POP Password Setting ......................................................................... 66

SMTP Server Address Setting............................................................. 67

E-MAIL PROPERTIES SETUP ............................................. 68

Print Text Body Setting ......................................................................... 69

Body Page Limit Setting ....................................................................... 70

Send Disposition Setting ...................................................................... 71

Print Header Setting ............................................................................. 72

Print E-mail Error Setting ..................................................................... 73

Print DSN Setting ................................................................................. 74

Print Disposition Setting ...................................................................... 75

Request DSN Setting ........................................................................... 76

Confirmation Timer Setting .................................................................. 77

Set Confirmation Time Setting ............................................................. 78

MSG Size Limit Setting ........................................................................ 79

ONRAMP GATEWAY SETUP ............................................... 80

Setting Up a Relay Box with E-mail Address ....................................... 80

OFFRAMP GATEWAY SETUP ............................................. 85

Offramp Gateway, Offramp Gateway Overview ................................... 85

How to send a document using Offramp Gateway ............................... 86

Setting Up for Offramp Gateway .......................................................... 86

E-mail to FAX Gateway Setting ............................................................ 87

Gateway Print Setting .......................................................................... 88

Gateway Security Setting ..................................................................... 89

ADDITIONAL FUNCTIONS SETUP ...................................... 90

FTP Server Login Name Setting .......................................................... 90

FTP Server Login Password Setting .................................................... 91

LAN FAX Setting .................................................................................. 92

IPX/SPX Protocol Setting..................................................................... 93

Frame Type Setting .............................................................................. 94

LIST OF REPORTS .................................................. 95

E-MAIL NOTIFICATION REPORTS PRINT FORMAT ......... 95

DSN Report .......................................................................................... 95

MDN Report .......................................................................................... 96

Alert Report .......................................................................................... 97

LIST AND REPORT PRINT FORMAT

AND PRINTING PROCEDURE ........................................... 98

Transmission/Reception Journal (Communication Journal) .................... 98

Memory Transmission Report ................................................................ 99

Reservation List .................................................................................. 100

Multi-Address Transmission Report ..................................................... 101

Preset Dialing Number Lists ................................................................ 102

Aphabetical Sort List ..................................................................... 102

Abbreviated Dial Number List ......................................................... 103

Group Number List ......................................................................... 104

One Touch Number List .................................................................. 105

Function List ....................................................................................... 106

Menu List ............................................................................................ 108

Power Failure List ................................................................................ 110

TROUBLESHOOTING............................................ 111

Error Message .................................................................................... 111

Error Code Printed on Report .............................................................. 115

TECHNICAL WORD REFERENCE ....................... 117

The Internet Fax Kit enables your machine to transmit the document through the

Internet or Intranet. This enables the machine to transmit the document as an E-mail

between other Internet Fax machines and computers.

NOTE:

• The machine must be connected to the E-mail server in the local area

network to use the Internet Fax functions. Ensure that your E-mail server is

connected with the machine in the local area network.

• The parallel port is disabled when the Internet Fax kit is installed in the

machine.

This machine can do the following after connecting to the Internet:

Send a document as an E-mail through the Internet:

This machine can send a document as an E-mail through the Internet. The

scanned image is transferred to the TIFF-FX images and sent as attached file of an E-

mail.

Automatic receiving and manual receiving of an E-mail:

This machine can automatically or manually check the email server to see whether an

E-mail has been delivered. If an E-mail has been received, the machine will print out

the E-mail.

73 one touch key to E-mail:

The remote party’s E-mail address data can be registered to a one touch key. E-

mail options can be registered for each address.

300 abbreviated dial numbers to E-mail:

E-mail addresses can be assigned to 300 abbreviated dial numbers in the range

from No. 001 to 999.

Multi-address transmission to E-mail:

Transmissions of the same document to multiple E-mail addresses (up to 373

addresses) are possible using one operation sequence, in which preset abbreviated

dial numbers (300), and one touch dial keys (73) can be used. When the multi-key

is specified, key pad dialing of up to 1000 digits, or 100 locations, is also possible.

Relay transmission to E-mail (Onramp Gateway Transmission):

The DP120F/DP125F can serve as a relay station in relay transmission transac-

tions to E-mail address end stations.

INTRODUCTION - FEATURES

Offramp Gateway Transmission:

The DP120F/DP125F can be used as a Hub Station to forward E-mails from your

client computer or Internet Fax machine to the any facsimiles through the public

switched telephone network.

Error E-mail Transmission:

E-mails that cannot be printed by the machine can be forwarded to another E-mail

address.

Supporting DSN (Delivery Status Notification:)

Transmission result is retreived from received DSN message and stored into Activity

Report as a transmission report. This machine automatically print the DSN message.

Supporting MDN (Message Disposition Notification:)

An MDN request is added in the mail header of E-mails. If the machine receives the

image data which exceeds the capability of this machine, the machine responds with

a failure in the MDN message back to the original sender.

Additional Functions:

Enables users to configure the FTP (File Transfer Protocol) login name and the

password for TOSHIBA Viewer, the server address of the ImageVision2000/

SmartLink, and frame type for the Novell communication.

Before Connecting the Machine to Internet

Before connecting to the network, read this section to understand the Internet Fax

functions.

POP and SMTP

The available functions depend on whether this machine is setup to use the POP or

SMTP for retrieving E-mail from a mail server.

POP (Post Office Protocol) and SMTP (Simple Mail Transfer Protocol):

“SMTP” is a server protocol for sending E-mail messages between servers.

Usually the E-mail systems that transfer E-mails over the Internet use SMTP to

send messages from one server to another. Then the E-mail message can be

retrieved with an E-mail client using either “POP” or “IMAP”. “POP” is a protocol

used to retrieve E-mail from a mail server.

When this machine uses POP for the Receive Mode:

This machine works as a POP client. Similar to most e-mail applications, this

machine uses POP for receiving an E-mail message and SMTP for sending an

E-mail message.

When this machine uses SMTP for the Receive Mode:

This machine works as one of the mail servers. The machine can transfer an E-

mail message in the SMTP transmission.

The following table shows the available functions according to the type of the

protocols set for the Receive Mode.

If the use of the Offramp Gateway function is not necessary, it is recommended

that the Receive Mode is set to “POP” because some settings will be required to be

set on the mail server if the Receive Mode is set to “SMTP”. For more information

about the Offramp Gateway function, see “OFFRAMP GATEWAY SETUP” on page

85.

Precaution for Internet Transmission

Transmissions using the Internet Fax function are the same as E-mail transmissions.

Before you start to use the Internet Fax function, it is recommended that you read this

section and understand the precautions for Internet Transmission.

• The Internet Fax sends a document to the email server of Internet and it does not

send via the PSTN alike regular facsimile transmissions.

• An error mail is sent back from the mail server when the E-mail document fails to

be forwarded to the recipient.

• An error mail is sometimes not sent back even if the E-mail has failed.

• Internet transmission has low security. It is recommended that you use regular

facsimile transmission when a contidential document is sent.

• It may take a considerable amount of time for the recipient to receive the document

because of the line traffic in the Internet.

• If the document being transmitted has a large amount of data it may not be

successfully sent due to the configuration of the E-mail Server.

Confirmed E-mail Server

The following table shows the list of E-mail servers supported with the Internet Fax kit.

Fucntions Receive Mode

POP SMTP

Send a document as an E-mail Yes Yes

Automatic receiving of an E-mail Yes Yes

Manual receiving of an E-mail Yes No

One Touch Keys to E-mail Yes Yes

Abbreviated Dial Numbers to E-mail Yes Yes

Multi-address transmission to E-mail Yes Yes

Relay Transmission to E-mail (Onramp Gateway) Yes Yes

Offramp Gateway No Yes

Error E-mail Transmission Yes Yes

* Products names in this manual are the trademarks or registered trademarks of their respective companies.

NOTE:

The mail server listed above may, or may not be used depending on your environ-

ment.

Server Name Version

1 Sendmail 8.9.1

Qpopper 3.0.2

2 Sendmail 8.9.3

Qpopper 3.0.2

3 Microsoft Exchange 5.5

4 Qmail 1.03

5 LotusDomino 5.0.1a(Intl)

Internet Fax Transmission Overview

The following is an overview of the various transmissions that can be performed using

the Internet Fax function.

Internet Fax to Internet Fax

The machine can send a document to another Internet Fax machine through the

Internet or Intranet. The document is sent as an E-mail to the Internet Fax

machine.

Internet Fax to/from Client Computers

The machine can send a document to client computers through the Internet or

Intranet. The client computers can send the E-mail to the machine as well.

NOTE:

• The client computer receives TIFF-FX images when the machine sends a

document using the Internet Fax function.

• The machine can only print out text files and TIFF-FX images. When sending

E-mail from the client computer to this machine using the E-mail application,

files other than text or TIFF-FX images cannot be sent.

Onramp Gateway Transmission

Using the Internet Fax function, E-mail addresses can be assigned to the ITU-T

Mailbox in this machine. Therefore, ITU-T F-code compliant facsimiles can send

documents to the ITU-T Mailbox in this machine and this machine can forward

the received document to E-mail recipients assigned to the Mailbox using the

relay function.

➤P80 ONRAMP GATEWAY SETUP

NOTE:

• Documents sent as an Internet Fax will be received as a TIFF-FX image on the

client computer.

Offramp Gateway Transmission

The machine can forward received E-mail documents to any facsimile through

the public telephone line using Offramp Gateway transmission. If another

Internet Fax machine or client computer sends a document to the Internet Fax

machine through the Internet or Intranet, then the Internet Fax machine can for-

ward the document to another facsimile through the public switched telephone

network.

➤P85 OFFRAMP GATEWAY SETUP

NOTE:

• To operate in this transmission, the machine must be set up to enable SMTP

transmission. It is also required to configure the some settings on the mail

server of your network.

• Documents sent as an Internet Fax will be received as a TIFF-FX image on the

client computer.

Internet Fax Transmission Overview - continued

- FACSIMILE UNIT DESCRIPTION

Rear View

10BASE-T/100BASE-TX I/F

Connection for the 10BASE-T

or 100BASE-TX cable to an

Ethernet network.

Amber Indicator

The indicator that blinks

while data is being

communicated.

Green Indicator

The indicator that lights while

the network interface card is

properly connected to the

network.

Operation Panel

CHECK E-MAIL

Used to receive an E-mail

immediately.

E-MAIL ADDRESS Key

Used to program E-mail addresses when

programming One Touch Key or

Abbreviated Numbers. By pressing this

key prior to a transmission, an E-mail

address can be entered for an Internet Fax

transmission.

BASIC FUNCTIONS - RECEIVE E-MAIL

The methods to receive an E-mail vary according to the type of

protocols used for receiving an E-mail.

When “POP” is selected for the Receive Mode, the following receiv-

ing methods are available:

•Auto Receive

The machine accesses the E-mail server at specified intervals to

check whether any E-mail has been delivered. If an E-mail has

been delivered, the machine will automatically retrieve and print

out the E-mail.

•Manual Receive

When the CHECK E-MAIL button is pressed, the machine manu-

ally accesses the E-mail server to check whether any E-mail has

been delivered. If an E-mail has been delivered, the machine

receives and prints out the E-mail.

See “Receiving from SMTP Server” for SMTP transmission.

Printing of a received E-mail depends on the following settings:

• Print Text Body (See page 69)

• Body Page Limit (See page 70)

• Print Header (See page 72)

• Print E-mail Error (See page 73)

Users can set up these items to specify how the machine should

perform when receiving an E-mail.

Available Format:

The machine can only print the TIFF-FX images and the text

data. If the received E-mail contains files that are not the

TIFF-FX images or text data, the machine will display an error

message on the LCD Display.

However, the machine is able to print the E-mail except the parts

in unknown format, or forward this E-mail to another E-mail ad-

dress.

If you want to print the E-mail except the parts in unknown format,

set up “Print E-mail Error” (See page 73).

If you want to forward the E-mail to another E-mail address when

an error occurs, set up “Error E-mail Forward Address” (See

page 61).

To automatically receive E-

mails from the E-mail server,

set up the “POP Time”.

See the section “POP Time

Setting” at “SETUP - E-MAIL

ACCOUNT SETUP” (Page 64).

To manually receive E-mails

from the E-mail server, press:

CHECK E-MAIL

NOW SEARCHING

STOP TO CANCEL

“>” mark moves from left to

right. This mark continually

moves until searching is com-

pleted.

When the E-mail has been re-

ceived, the following screen ap-

pears and starts printing.

MAY-12-00 FRI11:59AM

RESIDUAL MEMORY 99%

PRINTING

When no E-mail has been re-

ceived, the following screen

apears.

MAY-12-00 FRI11:59AM

NO EXIST E-MAIL

If any other error messages are

displayed, see “TROUBLE-

SHOOTING.”

Automatic

Receiving Mode

Manual

Receiving Mode

Once an E-mail to this machine

is delivered through the Internet,

this machine will automatically

retrieve E-mail from the SMTP

server using the SMTP trans-

mission.

When the Receive Mode is set

to SMTP, the sub-domain for

this machine must be assigned

at the SMTP server to receive

E-mail or enable the Offramp

Gateway transmission. In this

case, this machine works as

one of the E-mail servers.

When the SMTP server re-

ceives an E-mail intended for

the sub-domain of this machine,

the SMTP server will transfer

the E-mail to this machine using

the SMTP transmission. If an E-

mail is sent to the E-mail adress

of this Internet Fax machine, it

will them print the E-mail out.

NOTE:

When the Receive Mode is

set to SMTP. machine can-

not retrieve an E-mail from

the mail server manually.

Please refer to “OFFRAMP

GATEWAY SETUP” on page

85 for further details.

Receiving from

SMTP Server

Output Print Format for Receiving E-mail

Text Body Output

This output is printed when the Print Text Body is set to ON or the E-mail has only the text body section and no attached image files.

➤P69 SETUP - E-MAIL PROPERTIES SETUP - Print Text Body Setting

Sender name and address

Recipients Lists

Date and time of the E-mail

message was sent

Subject of the E-mail

message

Body of the message

When an Internet Fax message

(or E-mail message) is received,

the following output may be

printed in addition to the origi-

nals (scanned data).

• Text Body

• Header

The Text Body and the Header

of the received message is

printed according to the set-

tings of the E-mail properties

on your machine.

Header Output

This output is printed when the Print Header is set to ON.

➤P72 SETUP - E-MAIL PROPERTIES SETUP - Print Header Setting

Output Print Format for Receiving E-mail - continued

- SEND E-MAIL

The machine can send an E-mail using the following methods.

•Direct Input

Input the E-mail address directly to send a document.

•Search E-mail Address

Search an E-mail address from the local phonebook and histories to send a document.

•One Touch Dialing

Send a document to the E-mail address that is assigned to a One Touch key.

•Abbreviated Dialing

Send a document to the E-mail address that is assigned to an Abbreviated Dial Number.

•Group Broadcast Transmission

Send a document to E-mail addresses and fax numbers that are assigned to Group Number. The E-

mail addresses and the fax numbers can be assigned to a Group Number, so that this feature allows

you to send a document to multiple remote parties that inclued both E-mail addresses and fax

numbers in a single operation. To operate this dial method, refer to the DP120F/DP125F Operator’s

Manual.

•Multi-key Quick Broadcast Transmission

This Multi-key Quick Broadcast Transmission allows you to send a document to a combination of

the following numbers without pre-programming a group. By using this method, you can send a

document to both E-mail addresses and fax numbers in a single operation.

• Abbreviated Dial Numbers

• One Touch Dial Keys

• Search E-mail Address

• Direct Input

When the document is sent to an E-mail address, the document is converted to TIFF-FX images.

E-mail Notification Reports printed after sending an E-mail

•DSN Report is printed when “Print DSN” is set to ON and the mail server successfully replied

to your DSN request. See “DSN Report” on page 95 for a sample and descriptions.

•MDN Report is printed when “Print Disposition” is set to ON and the recipient successfully

received your mail to reply to your MDN request. See “MDN Report” on page 96 for a sample

and descriptions.

•Alert Report is printed when “Confirm. Timer” is set to ON and the machine cannot success-

fully receive the MDN requested from a recipient. See “Alert Report” on page 97 for a sample and

descriptions.

These are printed according to the E-mail properties and the environments of the recipients. For futher

details of related E-mail properties settings, see “E-MAIL PROPERTIES SETUP” on page 68.

Press:

Display INTERNET-

FAX SEND Menu

Enter the E-mail ad-

dress

Sending E-mail by Direct Input

PRESS SPEED DIAL,

ONE TOUCH KEY OR

ENTER TO ENTER

E-MAIL ADDRESS

Then press:

INTERNET-FAX SEND

E-MAIL ADDRESS:

INTERNET-FAX SEND

E-MAIL ADDRESS:

xx@toshiba.com

Enter the E-mail address using

the Keyboard and the Dial Key-

pad.

DO YOU KNOW RECEIVER

RESOLUTION?

1.YES

2.NO

When the E-mail address is

displayed correctly on the LCD

display, press:

Sending E-mail by Direct Input - continued

If you know the resolution ca-

pability of the recipient ma-

chine, press:

If you do not know the resolu-

tion capability of the recipient

machine, press:

PRESS MODE KEY

ON CONTROL PANEL

THEN PRESS ENTER

When “1.YES” is selected, the

following screen appears. Con-

tinue to Step 3a.

When “2.NO” is selected, the

following screen appears. Skip

to Step 5.

Press until the required resolution mode is indicated by

the appropriate LED.

Resolution Setting

This setting will allow you to

specify the resolution for the

documents you are sending, if

you know the resolution capa-

bility of the recipient machine.

Select the Resolution

Ultra-Fine Mode

Standard Mode (when all the lamps are extinguished)

Fine Mode

Each corresponding

lamp is illuminated.

Ultra-Fine Halftone Mode

Fine Halftone Mode

The mode changes as follows:

*When Ultra-Fine is selected, the DF120F/DP125F will scan all

documents at 406 dots/inch horizontal x 391 lines/inch vertical.

Depending on the capabilities of the remote facsimile receiving

this document, the document may be transmitted by the

DF120F/DP125F at Ultra-Fine resolution (406 dots/inch hori-

zontal x 391 lines/inche vertical) or it may be transmitted at

Super Fine (203 dots/inch horizontal x 391 lines/inch vertical).

)

: illuminated

: extinguished

(

FINE

U-FINE

HALFTONE

FINE

U-FINE

HALFTONE

FINE

U-FINE

HALFTONE

FINE

U-FINE

HALFTONE

FINE

U-FINE

HALFTONE

Then press:

DO YOU KNOW RECEIVER

COMPRESSION?

1.YES

2.NO

Sending E-mail by Direct Input - continued

Compression Setting

Select the desired Compres-

sion.

Press:

(for MH)

(for MR)

(for MMR)

(for JBIG)

NOTE:

If you do not know the

receiver’s capabilities for

the compression type, se-

lect “MH”.

Select the Compression

Scan the document

Your machine will automatically

start scanning the document

into memory (if enabled).

If the document is not loaded in

the Document Tray, the follow-

ing screen is displayed.

LOAD DOCUMENT

SCANNING INTO MEMORY

FILE NUMBER= 007

RESIDUAL MEMORY 98%

SCANNING PAGE : 003

After scanning, the machine

starts transmission.

Load the document in the

Document Tray. Then your

machine will automatically

starts scanning the document.

If you know the compression

capability of the recipient ma-

chine, press:

If you do not know the com-

pression capability of the re-

cipient machine, press:

When “1.YES” is selected, the

following screen appears. Con-

tinue to Step 3a.

When “2.NO” is selected, the

following screen appears. Skip

to Step 5.

This setting will allow you to

specify the compression for the

documents you are sending, if

you know the compression ca-

pability of the recipient ma-

chine.

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

COMPRESSION

1.MH

2.MR

3.MMR ↓

4.JBIG

Sending E-mail by Searching E-mail Addresses

Press:

Display the SPEED

DIAL Menu

Select SPEED DIAL

PRESS SPEED DIAL,

ONE TOUCH KEY OR

ENTER TO ENTER

E-MAIL ADDRESS

Then press:

Press:

1.LOCAL ADDRESS

2.RECEPTION HISTORY

3.SENT HISTORY

SPEED DIAL

1.ABB. NUMBERS

2.SPEED DIAL

Searching for an E-mail address

To select the Local Addresses,

press:

To select the Reception His-

tory, press:

To select the Sent History,

press:

When “1.LOCAL ADDRESSES”

is selected, the following

screen appears. Continue to

the next step.

Select the search category

This operation searches for an

E-mail address and sends the

documents to the E-mail ad-

dress.

You can search for an E-mail

address in the following catego-

ries.

Local Addresses:

You can search for an E-mail

address that is assigned to

Abbreviated Dial Numbers

or One Touch Dial Keys.

Reception History:

You can search for an E-mail

address which the machine

has received the E-mails

from.

Sent History:

You can search for an E-mail

address that the machine

has sent the E-mails to.

1.SEARCH NAME

2.SEARCH E-MAIL ADDR

3.ALL

When “2.RECEPTION HIS-

TORY” is selected, the follow-

ing screen appears. Skip to

Step 3c.

Searching ends.

RECEPTION HISTORY

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00050

RECEPTION HISTORY

NOW SEARCHING

When “2.RECEPTION HIS-

TORY” is selected but no E-

mail addresses are in the list,

the display indicates the follow-

ing screen and returns to the

first screen in this step.

↑↓

After 2 seconds:

1.LOCAL ADDRESSES

2.RECEPTION HISTORY

3.SENT HISTORY

RECEPTION HISTORY

E-MAIL ADDRESS:

--------------------

Sending E-mail by Searching E-mail Addresses - continued

Searching for an E-mail address - continued

Select the search

category - continued

When “3.SENT HISTORY” is

selected, the following screen

appears. Skip to Step 3d.

SENT HISTORY

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00050

SENT HISTORY

NOW SEARCHING

When “3.SEND HISTORY” is

selected but no E-mail ad-

dresses are in the list, the dis-

play indicates the following

screen and returns to the first

screen in this step.

1.LOCAL ADDRESSES

2.RECEPTION HISTORY

3.SENT HISTORY

SENT HISTORY

E-MAIL ADDRESS:

--------------------

Search from Local Adressess

You can search for an E-mail

address from the Local Ad-

dresses using the following

method.

Search Name:

You can search for an E-mail

address by the ID name.

Search E-mail Addr:

You can search for an E-mail

address by its specific ad-

dress.

All:

You can list all E-mail ad-

dresses that have been reg-

istered as Abbreviated Dial

Numbers and One Touch

Dial Keys.

3b-1 Select the search method

To select Search Name, press:

To select Search E-mail Addr,

press:

To select All, press:

When “1.SEARCH NAME” is

selected, the following screen

appears. Continue to the next

step.

SEARCH NAME

NAME (20 MAX):

When “2.SEARCH E-MAIL

ADDR” is selected, the follow-

ing screen appears. Skip to

Step 3b-4.

SEARCH E-MAIL

E-MAIL ADDRESS:

When “3.ALL” is selected but

no E-mail address can be

matched, the display indicates

the following screen and returns

to the first screen in this step.

After 2 seconds:

1.SEARCH NAME

2.SEARCH E-MAIL ADDR

3.ALL

ALL ADDRESS

E-MAIL ADDRESS:

--------------------

When “3.ALL” is selected, the

following screen appears. Skip

to Step 3b-6.

After 2 seconds:

ALL ADDRESS

NOW SEARCHING

↑↓

ALL ADDRESS

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00050

Searching ends.

After 2 seconds:

Sending E-mail by Searching E-mail Addresses - continued

Searching for an E-mail address - continued

Search from Local Adressess - continued

3b-2 Enter the Search Name

Enter the character(s) associ-

ated with the ID name of Abbre-

viated Dial Numbers or One

Touch Dial Keys using the Key-

board and the Dial Keypad.

Searching ends.

SEARCH NAME

NOW SEARCHING

NAME (20 MAX):

toshiba

SEARCH NAME

[STOP]:TO PREVIOUS

New York Toshiba

[ ] 00001/00015

Then press:

The machine starts to search

the ID names.

SEARCH NAME

NAME (20 MAX):

Toshiba

When no ID name can be

matched, the display indicates

the following screen and returns

to the first screen in this step.

After 2 seconds:

SEARCH NAME

NAME (20 MAX):

--------------------

↑↓

Locate the screen of the de-

sired ID name using the follow-

ing scroll keys.

(for the previous screen)

(for the next screen)

SEARCH NAME

NAME (20 MAX):

Toshiba

3b-3 Select the ID Name

Then press:

Skip to Step 4.

3b-4 Enter the Search E-mail Address

Enter the character(s) associ-

ated with the E-mail address

assigned to Abbreviated Dial

Numbers or One Touch Dial

Keys using the Keyboard and

the Dial Keypad.

Searching ends.

SEARCH E-MAIL

NOW SEARCHING

E-MAIL ADDRESS:

toshiba

SEARCH E-MAIL

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00015

Then press:

The machine starts to search

the E-mail addresses.

SEARCH E-MAIL

E-MAIL ADDRESS:

toshiba

When no E-mail address can

be matched, the display indi-

cates the following screen and

returns to the first screen in this

step.

After 2 seconds:

SEARCH E-MAIL

E-MAIL ADDRESS:

--------------------

↑↓

SEARCH E-MAL

E-MAIL ADDRESS:

toshiba

SEARCH NAME

[STOP]:TO PREVIOUS

001

[ ] 00001/00015

SEARCH NAME

[STOP]:TO PREVIOUS

002

[ ] 00002/00015

↑↓

NOTE:

The machine searches all

ID names that include the

search name entered and

applicable to the case.

NOTE:

The machine searches all

E-mail addresses that in-

clude the search name en-

tered and applicable to the

case.

Sending E-mail by Searching E-mail Addresses - continued

Searching for an E-mail address - continued

Search from Local Adressess - continued

Locate the screen of the de-

sired E-mail address using the

following scroll keys.

(for the previous screen)

(for the next screen)

3b-5 Select the E-mail

address

SEARCH E-MAIL

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00015

SEARCH E-MAIL

[STOP]:TO PREVIOUS

002@toshiba.com

[ ] 00002/00015

↑↓

Then press:

Skip to Step 4.

Select from Reception

History

Locate the screen of the de-

sired E-mail address using the

following scroll keys.

(for the previous screen)

(for the next screen)

RECEPTION HISTORY

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00015

RECEPTION HISTORY

[STOP]:TO PREVIOUS

002@toshiba.com

[ ] 00002/00015

↑↓

Then press:

Skip to Step 4.

Locate the screen of the de-

sired E-mail address using the

following scroll keys.

(for the previous screen)

(for the next screen)

3b-6 Select the E-mail

address

ALL ADDRESS

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00015

ALL ADDRESS

[STOP]:TO PREVIOUS

002@toshiba.com

[ ] 00002/00015

↑↓

Then press:

Skip to Step 4.

Select from Sent

History

Locate the screen of the de-

sired E-mail address using the

following scroll keys.

(for the previous screen)

(for the next screen)

SENT HISTORY

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00015

SENT HISTORY

[STOP]:TO PREVIOUS

002@toshiba.com

[ ] 00002/00015

↑↓

Then press:

Skip to Step 4.

Scan the document

Your machine will automatically

start scanning the document

into memory (if enabled).

If the document is not loaded in

the Document Tray, the follow-

ing screen is displayed.

LOAD DOCUMENT

SCANNING INTO MEMORY

FILE NUMBER= 007

RESIDUAL MEMORY 98%

SCANNING PAGE : 003

After scanning, the machine

starts transmission.

Load the document in the

Document Tray. Then your

machine will automatically

starts scanning the document.

If you have assigned an E-mail

address to a One Touch key,

you can send a document to the

E-mail address by pressing the

corresponding One Touch key.

Sending E-mail by One Touch Dialing

Press:

One Touch Dialing

for E-mail

PRESS SPEED DIAL,

ONE TOUCH KEY OR

ENTER TO ENTER

E-MAIL ADDRESS

Then select the desired One

Touch key from 01 to 73.

Example: One Touch key 01

The One Touch key number

and the ID name appear on the

LCD display for about 2 sec-

onds.

ONE TOUCH= 01

NEWYORK OFFICE

Scan the document

Your machine will automatically

start scanning the document

into memory (if enabled).

If the document is not loaded in

the Document Tray, the follow-

ing screen is displayed.

LOAD DOCUMENT

SCANNING INTO MEMORY

FILE NUMBER= 007

RESIDUAL MEMORY 98%

SCANNING PAGE : 003

After scanning, the machine

starts transmission.

Load the document in the

Document Tray. Then your

machine will automatically

starts scanning the document.

NOTE:

When the One Touch key

pressed is not programmed

with an E-mail address, the

message “NUMBER NOT

LISTED” is displayed for 2

seconds and then the dis-

play returns to the Standby

Mode.

If you have assigned an E-mail

address to an Abbreviated Dial

Number, you can send a docu-

ment to the E-mail address by

entering the corresponding Ab-

breviated Dial Number. Press:

Display the SPEED

DIAL Menu

Select ABB. NUM-

BERS

PRESS SPEED DIAL,

ONE TOUCH KEY OR

ENTER TO ENTER

E-MAIL ADDRESS

Then press:

Press:

SPEED DIAL

1.ABB. NUMBERS

2.SPEED DIAL

ABB. NUMBER =(1-999)

Enter the ABB.

Number

Enter the Abbreviated Dial

Number (1 to 999) assigned to

the desired destination.

NOTE:

When an incorrect number

is entered, use to de-

lete preceding digits, or

press once to start

over.

Example of Abbreviated Dial

Number, 10:

ABB. NUMBER =(1-999)

Sending E-mail by Abbreviated Dialing

When the correct number is

displayed, press:

Press the START

Key Tray

ABB. NUMBER= 10

LONDON OFFICE

NOTE:

When the number entered

(within the range of 1

through 999) is not pro-

grammed with an E-mail ad-

dress, the message “NOT

AN EMAIL ADDRESS” is

displayed for 2 seconds and

then the display returns to

the Standby Mode.

The One Touch key or Abbrevi-

ated Dial Number and the name

of the party will appear on the

LCD display for about 2 sec-

onds.

Sending E-mail by Abbreviated Dialing - continued

Scan the document

Your machine will automatically

start scanning the document

into memory (if enabled).

If the document is not loaded in

the Document Tray, the follow-

ing screen is displayed.

LOAD DOCUMENT

SCANNING INTO MEMORY

FILE NUMBER= 007

RESIDUAL MEMORY 98%

SCANNING PAGE : 003

After scanning, the machine

starts transmission.

Load the document in the

Document Tray. Then your

machine will automatically

starts scanning the document.

This Multi-key Quick Broadcast

Transmission allows you to

send a document to a combina-

tion of the following numbers

without pre-programming a

group.

• Abbreviated Dial Numbers

• One Touch Dial Keys

• Search E-mail Address

• Direct Input

NOTE:

By using this method, you

can send a document to

both E-mail addresses and

fax numbers in a single op-

eration. To send a docu-

ment to fax number using

this feature, refer to the

DP120F/DP125F Operator’s

Manual.

Enter the E-mail address of the

remote party using any of the

four dialing methods.

• One Touch Key Dialing

... See page 19

• Abbreviated Dialing

... See page 20

• Search E-mail Address

... See page 15

• Direct Input

... See page 12

A screen like the one below is

displayed.

Load the document face down

in the Document Tray.

Press:

Multi-Key Quick Broadcast Transmission

Load the Document

Press the MULTI

Key

MAY-17-00 WED11:49

RESIDUAL MEMORY 100%

ENTER TEL NUMBER MULTI GROUP 000

ENTER TEL NUMBER,

E-MAIL, SPEED DIAL

OR ONE TOUCH KEY

After 2 seconds:

MULTI GROUP 000

ABB NBR= 154

INFORMATION BUREAU

MULTI GROUP 001

[↑] TO PREVIOUS

ENTER MORE OR

PRESS [START]

NOTE:

If you select the same entry

twice, you are prompted to

delete or retain that second

entry.

Repeat this step until the fac-

simile numbers of all the de-

sired remote parties are en-

tered.

When the E-mail addresses of

all the desired remote parties

are entered, go to Step 5.

To cancel or modify the E-mail

addresses already being pro-

grammed to a Manual Group

Dial, go to Step 4.

Enter the E-mail Address

Press:

PRESS SPEED DIAL,

ONE TOUCH KEY OR

ENTER TO ENTER

E-MAIL ADDRESS

You can cancel or modify the

Manual Group Dial Number reg-

istered in this facsimile.

Select the number you want to

delete or modify using

or , and press:

Multi-Key Quick Broadcast Transmission - continued

MULTI GROUP

1.CANCEL

2.MODIFY

3.RETAIN

To select “1.CANCEL,” go to

Step 4a.

To select “2.MODIFY,” go to

Step 4b.

To select “3.RETAIN,” go to

Step 4c.

To cancel the existing number,

press:

(to CANCEL)

To modify the existing number,

press:

(to MODIFY)

Cancel the Existing

Number

Select the CANCEL or MODIFY Facsimile Number

MULTI GROUP

ABB NBR= 154

CANCELLED

Return to Step 3.

Modify the Existing

Number

MULTI GROUP

ABB.NUMBER= (1-999)

Go to Step 3 for the E-mail ad-

dress entry.

To retain the existing number,

press:

(to RETAIN)

Retain the Existing

Number

MULTI GROUP 001

[↑] TO PREVIOUS

ENTER MORE

OR PRESS START

Press:

Press the START

Key

Standby Mode screen

When document scan-

ning is completed:

SCANNING INTO MEMORY

JOB NUMBER= 002

FREE MEMORY : 98%

SCANNING PAGE : 003

Return to Step 3.

- AUTOMATIC TELEPHONE DIALING REGISTRATION

E-mail addresses can be assigned to Abbreviated Dial Numbers and One Touch Keys. The numbers

are used for Abbreviated Dial E-mail transmission, One Touch E-mail transmission, and Group E-mail

transmission. Once the addresses are assigned, the following features allow you to send documents

to frequently sent addresses by pressing a few keys.

•Abbreviated Dial Numbers

This machine can store up to 300 E-mail addresses and 16-digit facsimile numbers with associ-

ated 20-character ID names. This information is stored into Abbreviated Dial Numbers labeled

from 001 to 999.

•One Touch Keys

This machine can store up to 73 E-mail addresses and 16-digit facsimile numbers with associated

20-character ID names. This information is stored into One Touch Dial Numbers labeled from 01

to 99.

•Group Numbers

This machine can store up to 50 Broadcast Groups of Abbreviated Dial Numbers and One Touch

Dial keys with associated 20-character location ID names. This information is stored into One

Touch Dial Numbers labeled from 0001 to 1999.

Important Note:

The total number of available destinations will vary depending upon the amount of information

stored in each Abbreviated Dial Number, One Touch Key, and Group Number.

You can register an E-mail address as an Abbreviated Dial Number or a One Touch Key by:

• Directly entering an E-mail address.

• Searching an E-mail address that has already been stored in the Abbreviated Dial Numbers or

One Touch Keys or from the send/receive histories, and modifying it.

View the “50-73” Flip Panel to

select the desired Function Key.

Press:

To select “ABB. NUMBERS”,

press:

Display the TEL

LIST ENTRY Menu

Display the ABB.

NUMBERS Menu

TEL LIST ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH KEYS

Upon entering

the first number:

ENTER ABB. NUMBER

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

ABB. NUMBER ENTRY

ABB. NUMBER =(1-999)

Abbreviated Dialer Registration

Enter an Abbreviated Dial Num-

ber from 1 to 999.

Make sure that the 3-digit num-

ber (001 to 999) appears cor-

rectly, then press:

NOTE:

Any leading zero (0) can be

omitted from the Abbreviated

Dial Number.

ABB. NBR= 001

ID NAME =(MAX20)

After 2 seconds:

Enter an ABB. Dial Number

ENTER NAME

ID NAME =(MAX20)

If the ABB. Dial Number you

entered has not been previ-

ously registered, the following

screen will be displayed. Skip

to Step 5.

If the ABB. Dial Number you

entered has been previously

registered, continue to the next

step.

If the selected Abbreviated Dial

Number has been previously

registered, the following infor-

mation will be displayed on the

LCD display.

When a Preset ABB.

Dial Number is Active

After 2 seconds:

ABB. NUMBER ENTRY

ALREADY ASSIGNED

ABB. NUMBER = 001

NEW YORK OFFICE

See the section “Modify/Delete

the Abbreviated Dial Number”

and continue the operation.

Enter the Location ID name of

the remote party to be as-

signed to the current Abbrevi-

ated Dial Number.

When the name is displayed

correctly on the LCD display,

press:

Enter the Location

ID Name

ABB. NUMBER ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

ABB. NBR= 001

1.TEL NUMBER

2.E-MAIL

To register an E-mail address

for the Abbreviated Dial Num-

ber, Press:

Select the type

Abbreviated Dialer Registration - continued

PRESS SPEED DIAL FOR

ADDRESS SEARCH OR

ENTER TO ENTER

E-MAIL ADDRESS

If the E-mail address is already

assigned to this Abbreviated

Dial Number, the following

screen appears.

After 2 seconds:

E-MAIL ADDRESS

ALREADY ASSIGNED

001@toshiba.com

See the section “Modify/Delete

the Abbreviated Dial Number”

and continue the operation.

E-MAIL ADDRESS

1.CANCEL

2.MODIFY

3.RETAIN

To input an E-mail address di-

rectly, press:

To input an E-mail address by

modifying the searched E-mail

address, press:

Select the input E-mail

address method

ENTER E-MAIL ADDRESS

E-MAIL ADDRESS:

Searching for an E-mail address

Abbreviated Dialer Registration - continued

When is pressed, the

ENTER E-MAIL ADDRESS

screen appears. Skip to Step

10.

When is pressed, the

following screen appears. Con-

tinue to the next step.

To select the Local Addresses,

press:

To select the Reception His-

tory, press:

To select the Sent History,

press:

When “1.LOCAL ADDRESSES”

is selected, the following

screen appears. Continue to

the next step.

Select the search category

This operation is to search an

E-mail address and modify it to

a new E-mail address.

You can search an E-mail ad-

dress in the following catego-

ries.

Local Addresses:

You can search an E-mail

address that is assigned to

Abbreviated Dial Numbers

or One Touch Dial Keys.

Reception History:

You can search an E-mail

address which the machine

has received E-mails from.

Sent History:

You can search an E-mail

address which the machine

has sent the E-mails to.

1.LOCAL ADDRESSES

2.RECEPTION HISTORY

3.SENT HISTORY

1.SEARCH NAME

2.SEARCH E-MAIL ADDR

3.ALL

When “2.RECEPTION HIS-

TORY” is selected, the follow-

ing screen appears. Skip to

Step 8c.

Searching ends.

RECEPTION HISTORY

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00050

RECEPTION HISTORY

NOW SEARCHING

When “2.RECEPTION HIS-

TORY” is selected but no E-

mail address can be matched,

the display indicates the follow-

ing screen and returns to the

first screen in this step.

↑↓

After 2 seconds:

1.LOCAL ADDRESSES

2.RECEPTION HISTORY

3.SENT HISTORY

RECEPTION HISTORY

E-MAIL ADDRESS:

--------------------

When “3.SENT HISTORY” is

selected, the following screen

appears. Skip to Step 8d.

Searching ends.

SENT HISTORY

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00050

SENT HISTORY

NOW SEARCHING

When “3.SEND HISTORY” is

selected but no E-mail address

can be matched, the display in-

dicates the following screen and

returns to the first screen in this

step.

↑↓

After 2 seconds:

1.LOCAL ADDRESSES

2.RECEPTION HISTORY

3.SENT HISTORY

SENT HISTORY

E-MAIL ADDRESS:

--------------------

Abbreviated Dialer Registration - continued

Searching for an E-mail address - continued

Search from Local Adresses

You can search an E-mail ad-

dress from the Local Ad-

dresses using the following

method.

Search Name:

You can search an E-mail

address by the ID name.

Search E-mail Addr:

You can search an E-mail

address by the specific ad-

dress.

All:

You can list all E-mail ad-

dresses that have been reg-

istered as Abbreviated Dial

Numbers and One Touch

Dial Keys.

8b-1 Select the search method

To select Search Name, press:

To select Search E-mail Addr,

press:

To select All, press:

When “1.SEARCH NAME” is

selected, the following screen

appears. Continue to the next

step.

SEARCH NAME

NAME (20 MAX):

When “2.SEARCH E-MAIL

ADDR” is selected, the follow-

ing screen appears. Skip to

Step 8b-4.

SEARCH E-MAIL

E-MAIL ADDRESS:

When “3.ALL” is selected but

no E-mail address can be

matched, the display indicates

the following screen and returns

to the first screen in this step.

After 2 seconds:

1.SEARCH NAME

2.SEARCH E-MAIL ADDR

3.ALL

ALL ADDRESS

E-MAIL ADDRESS:

--------------------

When “3.ALL” is selected, the

following screen appears. Skip

to Step 8b-6.

After 2 seconds:

ALL ADDRESS

NOW SEARCHING

↑↓

ALL ADDRESS

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00050

Abbreviated Dialer Registration - continued

Searching for an E-mail address - continued

Search from Local Addresses - continued

8b-2 Enter the Search Name

Enter the character(s) associ-

ated with the ID name of Abbre-

viated Dial Numbers or One

Touch Dial Keys using the Key-

board and the Dial Keypad.

Searching ends.

SEARCH NAME

NOW SEARCHING

NAME (20 MAX):

SEARCH NAME

[STOP]:TO PREVIOUS

001

[ ] 00001/00015

Then press:

The machine starts to search

the ID names.

SEARCH NAME

NAME (20 MAX):

When no ID name can be

matched, the display indicates

the following screen and returns

to the first screen in this step.

After 2 seconds:

SEARCH NAME

NAME (20 MAX):

--------------------

↑↓

Locate the screen of the de-

sired ID name using the follow-

ing scroll keys.

(for the previous screen)

(for the next screen)

SEARCH NAME

NAME (20 MAX):

8b-3 Select the Search

Name

Then press:

Skip to Step 9.

8b-4 Enter the Search E-mail Address

Enter the character(s) associ-

ated with the E-mail address

assigned in Abbreviated Dial

Numbers or One Touch Dial

Keys using the Keyboard and

the Dial Keypad.

Searching ends.

SEARCH E-MAIL

NOW SEARCHING

E-MAIL ADDRESS:

toshiba

SEARCH E-MAIL

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00015

Then press:

The machine starts to search

the E-mail addresses.

SEARCH E-MAIL

E-MAIL ADDRESS:

toshiba

When no E-mail address can

be matched, the display indi-

cates the following screen and

returns to the first screen in this

step.

After 2 seconds:

SEARCH E-MAIL

E-MAIL ADDRESS:

--------------------

↑↓

SEARCH E-MAL

E-MAIL ADDRESS:

toshiba

SEARCH NAME

[STOP]:TO PREVIOUS

001

[ ] 00001/00015

SEARCH NAME

[STOP]:TO PREVIOUS

002

[ ] 00002/00015

↑↓

NOTE:

The machine searches all

ID names that include the

search name entered and

applicable to the case.

NOTE:

The machine searches all

E-mail addresses that in-

clude the search name en-

tered and applicable to the

case.

Abbreviated Dialer Registration - continued

Searching for an E-mail address - continued

Search from Local Addresses - continued

Locate the screen of the de-

sired E-mail address using the

following scroll keys.

(for the previous screen)

(for the next screen)

8b-5 Select the E-mail

address

SEARCH E-MAIL

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00015

SEARCH E-MAIL

[STOP]:TO PREVIOUS

002@toshiba.com

[ ] 00002/00015

↑↓

Then press:

Skip to Step 9.

Select from Reception

History

Locate the screen of the de-

sired E-mail address using the

following scroll keys.

(for the previous screen)

(for the next screen)

RECEPTION HISTORY

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00015

RECEPTION HISTORY

[STOP]:TO PREVIOUS

002@toshiba.com

[ ] 00002/00015

↑↓

Then press:

Skip to Step 9.

Locate the screen of the de-

sired E-mail address using the

following scroll keys.

(for the previous screen)

(for the next screen)

8b-6 Select the E-mail

address

ALL ADDRESS

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00015

ALL ADDRESS

[STOP]:TO PREVIOUS

002@toshiba.com

[ ] 00002/00015

↑↓

Then press:

Skip to Step 9.

Select from Sent

History

Locate the screen of the de-

sired E-mail address using the

following scroll keys.

(for the previous screen)

(for the next screen)

SENT HISTORY

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00015

SENT HISTORY

[STOP]:TO PREVIOUS

002@toshiba.com

[ ] 00002/00015

↑↓

Then press:

Skip to Step 9.

Enter the E-mail ad-

dress

ENTER E-MAIL ADDRESS

E-MAIL ADDRESS:

001@toshiba.com

Enter or modify the E-mail ad-

dress to be assigned to the

current Abbreviated Dial Num-

ber using the Keyboard and the

Dial Keypad.

DO YOU KNOW RECEIVER

CAPABILITY?

1.YES

2.NO

When the E-mail address is

displayed correctly on the LCD

display, press:

Abbreviated Dialer Registration - continued

If you know the capability of

the recipient machine, press:

If you do not know the capabil-

ity of the recipient machine,

press:

RECEIVER CAPABILITY

1.DONE

2.RESOLUTION

3.COMPRESSION

When “1.YES” is selected, the

following screen appears. Con-

tinue to the next step.

Select Receiver Capability

When “2.NO” is selected, the

following screen appears. Skip

to Step 11.

E-MAIL OPTIONS?

1.YES

2.NO

To designate a specific resolu-

tion of the documents sent to

this E-mail address, select

RESOLUTION by pressing:

Resolution Setting

10b

RESOLUTION

1.200x100

2.200x200

3.200x400 ↓

4.400x400

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

Select the desired Resolution.

Press:

(for 200x100)

(for 200x200)

(for 200x400)

(for 400x400)

The display returns to the first

screen in Step 10. Select the

next option. If you have set up

the Receiver Capability, Skip to

Step 10d.

Select the Receiver

Capability

10a

This setting will allow you to

specify one or more following

Receiver Capabilities for the

Abbreviated Dial Number you

are registering, if you know the

capabilities of the recipient ma-

chine.

Resolution:

Selected to specify the

resolution of images to be

sent. This resolution is set

to “200x200” as a default

setting.

Compression:

Selected to specify the type

of compression applied to

images to be sent.

Abbreviated Dialer Registration - continued

Select Receiver Capability - continued

Complete the Receiver

Capability Setup

10d

If you have completed the de-

sired Receiver Capability set-

ting for this Abbreviated Dial

Number, select DONE by

pressing:

E-MAIL OPTIONS?

1.YES

2.NO

Select E-mail Options

To set up the E-mail Options,

press:

To skip the E-mail Options,

press:

E-MAIL OPTIONS

1.DONE

2.DELAYED COMM.

3.TX REPORT

When “1.YES” is selected, the

following screen appears. Con-

tinue to the next step.

When “2.NO” is selected, the

following screen appears. Skip

to Step 12.

Select the E-mail

Options

11a

Compression Setting

10c

Select the desired Compres-

sion.

Press:

(for MH)

(for MR)

(for MMR)

(for JBIG)

The display returns to the first

screen in Step 10. If you have

done so to set up the Receiver

Capability, Skip to Step 10d.

This setting will allow you to

specify one or more following

E-mail Options for the Abbrevi-

ated Dial Number you are regis-

tering.

Delayed Communication:

Default=off

Selected to program a

transmission start time.

Confirmation Report:

Default=off

Selected to print a confirma-

tion report after each trans-

mission.

To designate a specific com-

pression of the documents sent

to this E-mail address, select

COMPRESSION by pressing:

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

COMPRESSION

1.MH

2.MR

3.MMR ↓

4.JBIG

ABB. NBR= 001

1.TEL NUMBER

2.E-MAIL

3.COMPLETE

NOTE:

If you do not know the

receiver’s capabilities for

the compression type, se-

lect “MH”.

Select E-mail Options - continued

Abbreviated Dialer Registration - continued

DELAYED COMM.

TIME =23:30

DELAYED COMM.

TIME =HH:MM

23:30

Enter the desired transmission

start time in either 12-hour or

24-hour format depending on

the machine setup. (Example:

23:30 in the 24-hour format).

Then press:

Displayed for 2 seconds

The display returns to the first

screen in Step 11. Select the

next Option or skip to Step 11d

if you have completed the E-

mail Options setting.

Delayed Communication Setting

11b

To designate a specific time to

start the transmission of the

job using this Abbreviated Dial

Number, press:

DELAYED COMM.

TIME =HH:MM

To print a Confirmation Report

automatically after sending

documents using this Abbrevi-

ated Dial Number, select:

CONFIRMATION REPORT

1.ON

2.OFF

To enable a Confirmation Re-

port, press:

To disable a Confirmation Re-

port, press:

The display returns to the first

screen in Step 11. If you have

completed the E-mail Options

setting, continue to the next

step.

Confirmation Report

Setting

11c Complete the E-mail

Options Setup

11d

If you have completed the de-

sired E-mail Options setting for

this Abbreviated Dial Number,

select DONE by pressing:

ABB. NBR= 001

1.TEL NUMBER

2.E-MAIL

3.COMPLETE

To assign this Abbreviated Dial

Number to a One Touch Key,

press the desired One Touch

Key (Example: One Touch Key

01).

If the desired One Touch Key

has been previously linked to

another Abbreviated Dial Num-

ber or preset with a separate

One Touch number, one of the

following screens will be dis-

played.

One Touch key has been as-

signed to an Abbreviated Num-

ber:

To CANCEL the existing link or

One Touch assignment and re-

turn to Step 10a, press:

To RETAIN the existing link or

One Touch assignment and re-

turn to Step 10a, press:

Returns to Step 10a.

Assign the Abbreviated Dial Number to a One Touch Key

Assign the

One Touch Key

10a

Returns to Step 2.

Press to exit the Menu

Operation mode and return to

the Standby Mode.

ONE TOUCH= 01

ALREADY ASSIGNED

ABB. NBR= 003

SMITH’S OFFICE

ONE TOUCH= 01

ALREADY ASSIGNED

ONE TOUCH= 01

WEST REGION CENTER

After 2 seconds:

One Touch key has been as-

signed with an Individual Phone

Number:

ABB. NBR= 001

PRESS ONE TOUCH KEY

TO ENTER OR

[ENTER]:TO SKIP

ONE TOUCH= 01

CANCEL ?

1.CANCEL

2.RETAIN

ABB. NBR= 001

ONE TOUCH= 01

L.A. OFFICE

REGISTERED

ENTER ABB. NUMBER

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

After 2 seconds:

Use a Preassigned One Touch Key

10b

Assign the Abbreviated Dial Number to a One Touch Key

Complete the ABB. registration

If you have completed the reg-

istration for this Abbreviated

Dial Number, select COM-

PLETE by pressing:

ABB. NBR= 001

PRESS ONE TOUCH KEY

TO ENTER OR

[ENTER]:TO SKIP

If you want to assign this Ab-

breviated Dial Number to a One

Touch Key, continue to the

next step.

Abbreviated Dialer Registration - continued

If you do not want to assign

this Abbreviated Dial Number

to a One Touch Key, press:

The display returns to the

screen in Step 2.

Press to exit the Menu

Operation mode and return to

the Standby Mode.

NOTE:

If you want to edit or cancel

the registration of this Ab-

breviated Dial Number,

press .

After 2 seconds:

E-MAIL ADDRESS

ALREADY ASSIGNED

001@toshiba.com

See the section “Modify/De-

lete the Abbreviated Dial

Number” and continue the

operation.

E-MAIL ADDRESS

1.CANCEL

2.MODIFY

3.RETAIN

View the “50-73” Flip Panel to

select the desired Function

Key.

Press:

To select “ABB. NUMBERS”,

press:

Display the TEL

LIST ENTRY Menu

Display the ABB.

NUMBERS Menu

TEL LIST ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH KEYS

Upon entering

the first number:

ENTER ABB. NUMBER

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

ABB. NUMBER ENTRY

ABB. NUMBER =(1-999)

Modify/Delete the Abbreviated Dial Number

Enter the Abbreviated Dial

Number that you want to

modify or delete from 1 to 999.

Make sure that the 3-digit num-

ber (001 to 999) appears cor-

rectly, then press:

NOTE:

Any leading zero (0) can be

omitted from the Abbreviated

Dial Number.

The following screen will be

displayed.

Enter the ABB. Dial

Number

Change the ABB. Information

After 2 seconds:

ABB. NUMBER ENTRY

ALREADY ASSIGNED

ABB. NUMBER = 001

NEW YORK OFFICE

ABB. NUMBER ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

To cancel (or delete) the con-

tents stored in the Abbreviated

Dial Number, press:

(to CANCEL)

After 2 seconds:

You can cancel, modify, or re-

tain Abbreviated Dial Numbers

registered in this facsimile.

•CANCEL

Deletes the information

stored in the selected Ab-

breviated Dial Number. It

will also remove the number

from all associated Group

Dialing Directories.

•MODIFY

Allows you to change the

remote facsimile number

and/or associated Location

ID name. This selection is

recommended if the location

is used in Group Dialing Di-

rectories.

•RETAIN

Retains the selected Abbre-

viated Dial Number informa-

tion without modification.

ABB. NUMBER ENTRY

ABB. NUMBER = 001

CANCELLED

ENTER ABB. NUMBER

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

Return to Step 2.

Press to exit the Menu

Operation mode and return to

the Standby Mode.

Cancel the ABB. Dial

Information

Modify/Delete the Abbreviated Dial Number - continued

Change the ABB. Information - continued

To change the E-mail address

or the ID Name currently as-

signed to this Abbreviated Dial

Number, press:

(to MODIFY)

The ID Name currently as-

signed is displayed on the bot-

tom row.

If you do not wish to change

the Abbreviated Dial Number

information, press:

(to RETAIN)

Return to Step 3 to select a

different Abbreviated Dial Num-

ber or press to return to

the Standby Mode.

ENTER ABB. NUMBER

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

Modify the ABB. Dial Information

4b Retain the Current

ABB. Dial Information

ABB. NBR= 001

ID NAME =(MAX20)

ENTER NAME

ID NAME =(MAX20)

XXXXXX

After 2 seconds:

Rename the Location ID name

of the remote party to be as-

signed to the current Abbrevi-

ated Dial Number.

When the name is displayed

correctly on the LCD display,

press:

ABB. NBR= 001

1.TEL NUMBER

2.E-MAIL

3.COMPLETE

If you continue to modify the E-

mail address and other options,

press:

If you want to complete the

modification, press:

When you select “2.E-MAIL”,

the following screen appears.

After 2 seconds:

E-MAIL ADDRESS

ALREADY ASSIGNED

001@toshiba.com

E-MAIL ADDRESS

1.CANCEL

2.MODIFY

3.RETAIN

Go to Step 7 in the section of

“Abbreviated Dialer Registra-

tion” and continue the opera-

tion.

To continue modifying the E-

mail address and other options,

press:

PRESS SPEED DIAL FOR

ADDRESS SEARCH OR

ENTER TO ENTER

E-MAIL ADDRESS

When you select “3.COM-

PLETE”, the following screen

appears.

ABB. NBR= 001

PRESS ONE TOUCH KEY

TO ENTER OR

[ENTER]:TO SKIP

Go to Step 12 in the section of

“Abbreviated Dialer Registra-

tion” and continue the opera-

tion.

View the “50-73” Flip Panel to

select the desired Function

Key.

Press:

Display the TEL

LIST ENTRY Menu

Display the ONE

TOUCH KEYS Menu

TEL LIST ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH KEYS

One Touch Dialer Registration

This machine provides up to 73

One Touch Dial keys. Keys 1

to 49 are accessible with the

Flip Panel in the “01-49” view.

Keys 50 to 73 are accessible

with the Flip Panel in the “50-

73” view.

Press the desired One Touch

key.

Example: One Touch key 03

If the One Touch key has not

been used and the following

menu is displayed, skip to Step

Select a One Touch

Location

ONE TOUCH= 03

ID NAME =(MAX20)

ENTER NAME

ID NAME =(MAX20)

After 2 seconds:

When the E-mail address is as-

signed to this One Touch key,

the following screen is dis-

played.

When a Preset One

Touch is Active

ONE TOUCH = 03

ALREADY ASSIGNED

ONE TOUCH = 03

FRISCO OFFICE

After 2 seconds:

ONE TOUCH KEY ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

See the section “Modify/Delete

the One Touch Key” and con-

tinue the operation.

To select “ONE TOUCH

KEYS”, press:

PRESS ONE TOUCH KEY

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

When the Abbreviated Dial

Number is assigned to this One

Touch key, the following

screen is displayed.

ONE TOUCH= 03

ALREADY ASSIGNED

ABB. NUMBER = 001

NEWYORK OFFICE

After 2 seconds:

ONE TOUCH KEY ENTRY

1.CANCEL

2.RETAIN

Enter the Location ID name of

the remote party to be as-

signed to the current One

Touch key.

When the name is displayed

correctly on the LCD display,

press:

Enter the Location

ID Name

ONE TOUCH = 03

1.TEL NUMBER

2.E-MAIL

To select to register an E-mail

address for the One Touch

key, Press:

Select the type

One Touch Dialer Registration - continued

PRESS SPEED DIAL FOR

ADDRESS SEARCH OR

ENTER TO ENTER

E-MAIL ADDRESS

To input an E-mail address di-

rectly, press:

To input an E-mail address by

modifying the searched E-mail

address, press:

Select the input E-mail

address method

ENTER E-MAIL ADDRESS

E-MAIL ADDRESS:

When is pressed, the

ENTER E-MAIL ADDRESS

screen appears. Skip to Step

10.

When is pressed, the

following screen appears. Con-

tinue to the next step.

1.LOCAL ADDRESSES

2.RECEPTION HISTORY

3.SENT HISTORY

If the E-mail address is already

assigned to this One Touch

key, the following screen ap-

pears.

After 2 seconds:

E-MAIL ADDRESS

ALREADY ASSIGNED

001@toshiba.com

See the section “Modify/Delete

the One Touch Key” and con-

tinue the operation.

E-MAIL ADDRESS

1.CANCEL

2.MODIFY

3.RETAIN

Searching for an E-mail address

One Touch Dialer Registration - continued

To select the Local Addresses,

press:

To select the Reception His-

tory, press:

To select the Sent History,

press:

When “1.LOCAL ADDRESSES”

is selected, the following

screen appears. Continue to

the next step.

Select the search category

This operation is to search for

an E-mail address and modify it

to a new E-mail address.

You can search for an E-mail

address in the following catego-

ries.

Local Addresses:

You can search for an E-mail

address that is assigned to

Abbreviated Dial Numbers

or One Touch Dial Keys.

Reception History:

You can search for an E-mail

address which the machine

has received the E-mails

from.

Sent History:

You can search for an E-mail

address which the machine

has sent E-mails to.

1.SEARCH NAME

2.SEARCH E-MAIL ADDR

3.ALL

When “2.RECEPTION HIS-

TORY” is selected, the follow-

ing screen appears. Skip to

Step 8c.

Searching ends.

RECEPTION HISTORY

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00050

RECEPTION HISTORY

NOW SEARCHING

When “2.RECEPTION HIS-

TORY” is selected but no E-

mail address can be matched,

the display indicates the follow-

ing screen and returns to the

first screen in this step.

↑↓

After 2 seconds:

1.LOCAL ADDRESSES

2.RECEPTION HISTORY

3.SENT HISTORY

RECEPTION HISTORY

E-MAIL ADDRESS:

--------------------

When “3.SENT HISTORY” is

selected, the following screen

appears. Skip to Step 8d.

Searching ends.

SENT HISTORY

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00050

SENT HISTORY

NOW SEARCHING

When “3.SEND HISTORY” is

selected but no E-mail address

can be matched, the display in-

dicates the following screen

and returns to the first screen

in this step.

↑↓

After 2 seconds:

1.LOCAL ADDRESSES

2.RECEPTION HISTORY

3.SENT HISTORY

SENT HISTORY

E-MAIL ADDRESS:

--------------------

One Touch Dialer Registration - continued

Searching for an E-mail address - continued

Search from Local Adressess

You can search for an E-mail

address from the Local Ad-

dresses using the following

method.

Search Name:

You can search for an E-mail

address by the ID name.

Search E-mail Addr:

You can search for an E-mail

address by the E-mail ad-

dress.

All:

You can list all E-mail ad-

dresses that have been reg-

istered as Abbreviated Dial

Numbers and One Touch

Dial Keys.

8b-1 Select the search method

To select Search Name, press:

To select Search E-mail Addr,

press:

To select All, press:

When “1.SEARCH NAME” is

selected, the following screen

appears. Continue to the next

step.

SEARCH NAME

NAME (20 MAX):

When “2.SEARCH E-MAIL

ADDR” is selected, the follow-

ing screen appears. Skip to

the Step 8b-4.

SEARCH E-MAIL

E-MAIL ADDRESS:

When “3.ALL” is selected but

no E-mail address can be

searched, the display indicates

the following screen and re-

turns to the first screen in this

step.

After 2 seconds:

1.SEARCH NAME

2.SEARCH E-MAIL ADDR

3.ALL

ALL ADDRESS

E-MAIL ADDRESS:

--------------------

When “3.ALL” is selected, the

following screen appears. Skip

to Step 8b-6.

After 2 seconds:

ALL ADDRESS

NOW SEARCHING

↑↓

ALL ADDRESS

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00050

One Touch Dialer Registration - continued

Searching for an E-mail address - continued

Search from Local Adressess - continued

8b-2 Enter the Search Name

Enter the character(s) associ-

ated with the ID name of Abbre-

viated Dial Numbers or One

Touch Dial Keys using the Key-

board and the Dial Keypad.

Searching ends.

SEARCH NAME

NOW SEARCHING

NAME (20 MAX):

SEARCH NAME

[STOP]:TO PREVIOUS

001

[ ] 00001/00015

Then press:

The machine starts to search

the ID names.

SEARCH NAME

NAME (20 MAX):

When no ID name can be

matched, the display indicates

the following screen and returns

to the first screen in this step.

After 2 seconds:

SEARCH NAME

NAME (20 MAX):

--------------------

↑↓

Locate the screen of the de-

sired ID name using the follow-

ing scroll keys.

(for the previous screen)

(for the next screen)

SEARCH NAME

NAME (20 MAX):

8b-3 Select the Search

Name

Then press:

Skip to Step 9.

8b-4 Enter the Search E-mail Address

Enter the character(s) associ-

ated with the E-mail address

assigned to Abbreviated Dial

Numbers or One Touch Dial

Keys using the Keyboard and

the Dial Keypad.

Searching ends.

SEARCH E-MAIL

NOW SEARCHING

E-MAIL ADDRESS:

toshiba

SEARCH E-MAIL

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00015

Then press:

The machine starts to search

the E-mail addresses.

SEARCH E-MAIL

E-MAIL ADDRESS:

toshiba

When no E-mail address can

be matched, the display indi-

cates the following screen and

returns to the first screen in this

step.

After 2 seconds:

SEARCH E-MAIL

E-MAIL ADDRESS:

--------------------

↑↓

SEARCH E-MAL

E-MAIL ADDRESS:

toshiba

SEARCH NAME

[STOP]:TO PREVIOUS

001

[ ] 00001/00015

SEARCH NAME

[STOP]:TO PREVIOUS

002

[ ] 00002/00015

↑↓

NOTE:

The machine searches all

ID names that include the

search name entered and

applicable to the case.

NOTE:

The machine searches all

E-mail addresses that in-

clude the search name en-

tered and matched the

case.

One Touch Dialer Registration - continued

Searching for an E-mail address - continued

Search from Local Adressess - continued

Locate the screen of the de-

sired E-mail address using the

following scroll keys.

(for the previous screen)

(for the next screen)

8b-5 Select the E-mail

address

SEARCH E-MAIL

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00015

SEARCH E-MAIL

[STOP]:TO PREVIOUS

002@toshiba.com

[ ] 00002/00015

↑↓

Then press:

Skip to Step 9.

Select from Reception

History

Locate the screen of the de-

sired E-mail address using the

following scroll keys.

(for the previous screen)

(for the next screen)

RECEPTION HISTORY

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00015

RECEPTION HISTORY

[STOP]:TO PREVIOUS

002@toshiba.com

[ ] 00002/00015

↑↓

Then press:

Skip to Step 9.

Locate the screen of the de-

sired E-mail address using the

following scroll keys.

(for the previous screen)

(for the next screen)

8b-6 Select the E-mail

address

ALL ADDRESS

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00015

ALL ADDRESS

[STOP]:TO PREVIOUS

002@toshiba.com

[ ] 00002/00015

↑↓

Then press:

Skip to Step 9.

Select from Sent

History

Locate the screen of the de-

sired E-mail address using the

following scroll keys.

(for the previous screen)

(for the next screen)

SENT HISTORY

[STOP]:TO PREVIOUS

001@toshiba.com

[ ] 00001/00015

SENT HISTORY

[STOP]:TO PREVIOUS

002@toshiba.com

[ ] 00002/00015

↑↓

Then press:

Skip to Step 9.

Enter the E-mail ad-

dress

Enter or modify the E-mail ad-

dress to be assigned to the

current One Touch key using

the Keyboard and the Dial Key-

pad.

DO YOU KNOW RECEIVER

CAPABILITY?

1.YES

2.NO

When the E-mail address is

displayed correctly on the LCD

display, press:

ENTER E-MAIL ADDRESS

E-MAIL ADDRESS:

001@toshiba.com

One Touch Dialer Registration - continued

If you know the capability of

the recipient machine, press:

If you do not know the capabil-

ity of the recipient machine,

press:

RECEIVER CAPABILITY

1.DONE

2.RESOLUTION

3.COMPRESSION

When “1.YES” is selected, the

following screen appears. Con-

tinue to the next step.

Select Receiver Capability

When “2.NO” is selected, the

following screen appears. Skip

to Step 11.

E-MAIL OPTIONS?

1.YES

2.NO

To designate a specific resolu-

tion of the documents sent to

this E-mail address, select

RESOLUTION by pressing:

Resolution Setting

10b

RESOLUTION

1.200x100

2.200x200

3.200x400

4.400x400

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

Select the desired Resolution.

Press:

(for 200x100)

(for 200x200)

(for 200x400)

(for 400x400)

The display returns to the first

screen in Step 10. Select the

next option. If you have set up

the Receiver Capability, Skip to

Step 10d.

Select the Receiver

Capacity

10a

This setting will allow you to

specify one or more following

Receiver Capabilities for the

One Touch key you are regis-

tering, if you know the capabili-

ties of the recipient machine.

Resolution:

Selected to specify the

resolution of images to be

sent. This resolution is set

to “200x200” as a default

setting.

Compression:

Selected to specify the type

of compression applied to

images to be sent.

One Touch Dialer Registration - continued

Select Receiver Capability - continued

Complete the Receiver

Capability Setup

10d

If you have completed the de-

sired Receiver Capability set-

ting for this One Touch key,

select DONE by pressing:

E-MAIL OPTIONS?

1.YES

2.NO

Select E-mail Options

To set up the E-mail Options,

press:

To skip the E-mail Options,

press:

E-MAIL OPTIONS

1.DONE

2.DELAYED COMM.

3.TX REPORT

When “1.YES” is selected, the

following screen appears. Con-

tinue to the next step.

When “2.NO” is selected, the

following screen appears. Skip

to Step 12.

Select the E-mail

Options

11a

Compression Setting

10c

Select the desired Compres-

sion.

Press:

(for MH)

(for MR)

(for MMR)

(for JBIG)

The display returns to the first

screen in Step 10. If you have

done so to set up the Receiver

Capability, Skip to Step 10d.

This setting will allow you to

specify one or more following

E-mail Options for the One

Touch key you are registering.

Delayed Communication:

Default=off

Selected to program a

transmission start time.

Confirmation Report:

Default=off

Selected to print a confirma-

tion report after each trans-

mission.

To designate a specific com-

pression of the documents sent

to this E-mail address, select

COMPRESSION by pressing:

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

COMPRESSION

1.MH

2.MR

3.MMR ↓

4.JBIG

ONE TOUCH = 03

1.TEL NUMBER

2.E-MAIL

3.COMPLETE

NOTE:

If you do not know the

receiver’s capabilities for

the compression type, se-

lect “MH”.

Select E-mail Options - continued

One Touch Dialer Registration - continued

DELAYED COMM.

TIME =23:30

DELAYED COMM.

TIME =HH:MM

23:30

Enter the desired transmission

start time in either 12-hour or

24-hour format depending on

the machine setup. (Example:

23:30 in the 24-hour format).

Then press:

Displayed for 2 seconds

The display returns to the first

screen in Step 11. Select the

next Option or skip to Step 11d

if you have completed the E-

mail Options setting.

Delayed Communication Setting

11b

To designate a specific time to

start the transmission of the

job using this One Touch key,

press:

DELAYED COMM.

TIME =HH:MM

To print a Confirmation Report

automatically after sending

documents using this One

Touch key, select:

CONFIRMATION REPORT

1.ON

2.OFF

To enable a Confirmation Re-

port, press:

To disable a Confirmation Re-

port, press:

The display returns to the first

screen in Step 11. If you have

completed the E-mail Options

setting, continue to the next

step.

Confirmation Report

Setting

11c Complete the E-mail

Options Setup

11d

If you have completed the de-

sired E-mail Options setting for

this One Touch key, select

DONE by pressing:

ONE TOUCH = 03

1.TEL NUMBER

2.E-MAIL

3.COMPLETE

Complete the One Touch Key registration

If you have completed the reg-

istration for this One Touch

key, select COMPLETE by

pressing:

ONE TOUCH = 03

L.A. OFFICE

REGISTERED

One Touch Dialer Registration - continued

NOTE:

If you want to edit or cancel

the registration of this One

Touch key, press .

After 2 seconds:

E-MAIL ADDRESS

ALREADY ASSIGNED

001@toshiba.com

See the section “Modify/De-

lete the One Touch Key”

and continue the operation.

E-MAIL ADDRESS

1.CANCEL

2.MODIFY

3.RETAIN

PRESS ONE TOUCH KEY

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

After 2 seconds:

Returns to Step 2.

Press to exit the Menu

Operation mode and return to

the Standby Mode.

View the “50-73” Flip Panel to

select the desired Function Key.

Press:

Display the TEL

LIST ENTRY Menu

Display the ONE

TOUCH KEY Menu

TEL LIST ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH KEYS

Modify/Delete the One Touch Key

Select a One Touch

Location

Change the One Touch Key Information

To select “ONE TOUCH

KEYS”, press:

PRESS ONE TOUCH KEY

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

Press the One Touch key that

you want to modify or delete.

Example: One Touch key 03

To cancel (or delete) the One

Touch key assignment, press:

(to CANCEL)

You can cancel or retain the

One Touch key once registered

in the facsimile.

•CANCEL

Deletes the information

stored in the selected One

Touch key. It will also re-

move the number from all

associated Group Dialing

Directories.

•MODIFY

Allows you to change the

remote facsimile number

and/or associated Location

ID name. This selection is

recommended if the location

is used in Group Dialing Di-

rectories.

•RETAIN

Retains the selected One

Touch key information with-

out modification.

Cancel the One Touch

Assignment

ONE TOUCH KEY ENTRY

ONE TOUCH= 03

CANCELLED

ENTER ONE TOUCH KEY

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

Return to Step 2.

Press to exit the Menu

Operation mode and return to

the Standby Mode.

ONE TOUCH = 03

ALREADY ASSIGNED

ONE TOUCH = 03

FRISCO OFFICE

After 2 seconds:

ONE TOUCH KEY ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

When the Abbreviated Dial

Number is assigned to this One

Touch key, the following

screen is displayed.

ONE TOUCH= 03

ALREADY ASSIGNED

ABB. NUMBER = 001

NEWYORK OFFICE

After 2 seconds:

ONE TOUCH KEY ENTRY

1.CANCEL

2.RETAIN

When the E-mail address is as-

signed to this One Touch key,

the following screen is dis-

played.

Modify/Delete the One Touch Key - continued

Change the One Touch Key Information - continued

To change the E-mail address

or ID Name currently assigned

to this One Touch key, press:

(to MODIFY)

The ID Name currently as-

signed is displayed on the bot-

tom row.

If you do not wish to change

the One Touch key informa-

tion, press:

(to RETAIN)

Return to Step 3 to select a

different One Touch key or

press to return to the

Standby Mode.

PRESS ONE TOUCH KEY

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

Modify the One Touch Key Information

4b Retain the Current

ABB. Dial Information

ONE TOUCH = 03

ID NAME =(MAX20)

ENTER NAME

ID NAME =(MAX20)

XXXXXX

After 2 seconds:

Rename the Location ID name

of the remote party to be as-

signed to the current One

Touch key.

When the name is displayed

correctly on the LCD display,

press:

ONE TOUCH = 03

1.TEL NUMBER

2.E-MAIL

3.COMPLETE

If you continue to modify the E-

mail address and other options,

press:

If you want to complete the

modification, press:

When you select “2.E-MAIL”,

the following screen appears.

After 2 seconds:

E-MAIL ADDRESS

ALREADY ASSIGNED

001@toshiba.com

E-MAIL ADDRESS

1.CANCEL

2.MODIFY

3.RETAIN

Go to Step 7 in the section of

“One Touch Dialer Registration”

and continue the operation.

To continue modifying the E-

mail address and other options,

press:

PRESS SPEED DIAL FOR

ADDRESS SEARCH OR

ENTER TO ENTER

E-MAIL ADDRESS

When you select “3.COM-

PLETE”, the following screen

appears.

ABB. NBR= 001

PRESS ONE TOUCH KEY

TO ENTER OR

[ENTER]:TO SKIP

Go to Step 12 in the section of

“One Touch Dialer Registration”

and continue the operation.

View the “50-73” Flip Panel to

select the desired Function Key.

Press:

Enter a Group Number (1 to

1999).

Example: 1

To select “GROUP NUM-

BERS,” press:

Group Number Registration

Display the TEL

LIST ENTRY Menu

Display the GROUP

NUMBERS Menu

Enter a Group Number

TEL LIST ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH KEYS

ENTER GROUP NUMBER

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

ENTER NAME

GROUP NAME =(MAX20)

GROUP NUMBER= 0001

GROUP NAME =(MAX20)

If the number entered is al-

ready registered as a Group

Number, you will receive an

LCD prompt like the one below.

To select “1.CANCEL,” go to

Step 4a.

To select “2.MODIFY,” go to

Step 4b.

To select “3.RETAIN,” go to

Step 4c.

GROUP NBR ENTRY

GROUP NBR =(1-1999)

Then press:

Displayed for 2 seconds

The display changes to the fol-

lowing for character entry (go to

Step 5).

After 2 seconds:

GROUP NBR ENTRY

ALREADY ASSIGNED

GROUP NUMBER= 0001

OREGON GRP

GROUP NBR ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

E-mail addresses can be as-

signed to the Group Numbers.

You can send a document to

multiple remote stations in a sin-

gle operation. This is referred to

as Group Dialing or Multi-ad-

dress Transmission.

It is useful to preset address-

es, to which Multi-address

Transmissions are often per-

formed, in a group. To make a

Multi-address Transmission

easier, you can assign such a

group to a One Touch key.

The preset groups can also be

used as groups for Multi-polling

Receptions.

You can register up to 50

Broadcast Groups using any

combination of Group Numbers

from 1 to 1999 (no duplications

allowed). You may also assign

each group an optional name

of up to 20 characters.

Each group can contain any

combination of the 300 Abbre-

viated and/or 73 One Touch di-

als and can be assigned to a

One Touch key.

NOTE:

The E-mail addresses and

the fax numbers can be as-

signed to the same Group

Number. To assign the fax

number to a Group Number,

refer to the DP120F/

DP125F Operator’s Manual.

To cancel the existing Group,

press:

(to CANCEL)

To change the existing Group,

press:

(to MODIFY)

Go to Step 5 for the Group

Name entry.

To retain the existing Group,

press:

(to RETAIN)

Enter the Group Name (com-

prised of up to 20 characters)

associated with the Group

Number using the Keyboard

and the Keypad.

(When no name is entered in

this step, no name will be given

to the Group Number.)

When the name is displayed

correctly on the LCD display,

press:

Group Number Registration - continued

Enter the Group

Name

Retain the Existing

Group

Cancel the Existing

Group

Modify the Existing

Group

The current Group Name is dis-

played.

Skip to Step 5.

ENTER GROUP NUMBER

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

GROUP NUMBER= 0001

ENTER SPEED DIAL, OT

OR E-MAIL KEY

ENTER TO COMPLETE

Return to Step 3.

Enter a Remote

Station

Press:

After 2 seconds:

GROUP NUMBER= 0001

GROUP NAME =(MAX20)

ENTER NAME

GROUP NAME =(MAX20)

COLORADO GRP

After 2 seconds:

GROUP NBR ENTRY

GROUP NUMBER= 0001

CANCELLED

ENTER GROUP NUMBER

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

Return to Step 3.

GROUP NUMBER= 0001

ENTER ABB. NBR OR OT

[ENTER] TO COMPLETE

NOTE:

The E-mail addresses and

the fax numbers can be as-

signed to the same Group

Number. To assign the fax

number to a Group Number,

refer to the DP120F/

DP125F Operator’s Manual.

Group Number Registration - continued

Repeat this step until all of the

required remote station ad-

dresses are entered. Then go to

Step 8.

NOTE:

• When the entered Abbrevi-

ated Dial Number or One

Touch key has not been

registered with an E-mail

address, the display shows

the message “NO ENTRY.”

Then returns to Step 5.

• When the entered Abbrevi-

ated Dial Number or One

Touch key is already as-

signed in this group, the dis-

play shows the screens be-

low.

Go to Step 7a or Step 7b.

To delete the existing remote

station from this group, press:

(to CANCEL)

To retain this remote station in

this group, press:

(to RETAIN)

When all the stations neces-

sary for this group are entered

in Step 6, press:

Cancel the Group

Number Setting

Retain the Group

Number Setting

Complete Group

Station Entries

GROUP NUMBER= 0001

ALREADY ASSIGNED

ABB. NBR= 118

DENVER OFFICE

ABB. NBR= 118

CANCEL ?

1.CANCEL

2.RETAIN

After 2 seconds:

GROUP NUMBER= 0001

ABB. NBR= 118

CANCELLED

GROUP NUMBER= 0001

ENTER ABB. NBR OR OT

[ENTER]:TO COMPLETE

Return to Step 6.

GROUP NUMBER= 0001

ENTER ABB. NBR OR OT

[ENTER]:TO COMPLETE

Return to Step 6.

GROUP NUMBER= 0001

PRESS ONE TOUCH KEY

TO ENTER OR

[ENTER]:TO SKIP

Enter a Remote Station - continued

Enter the E-mail addresses of

the remote stations to be pre-

set in the group.

If a remote station is assigned

to a One Touch key, press the

One Touch key.

If a remote station is assigned

to an Abbreviated Dial Num-

ber, enter the number then

press .

Example:

Abbreviated Dial Number

118 (preset as DENVER

OFFICE):

After 2 seconds:

GROUP NUMBER= 0001

ABB. NBR= 118

DENVER OFFICE

GROUP NUMBER= 0001

ABB. NBR= 118

ENTER ABB. NBR OR OT

[ENTER] TO COMPLETE

To skip assigning this group to

a One Touch key, press:

If the selected One Touch key

is already linked to or regis-

tered with any data, the follow-

ing is displayed.

To RETAIN, press:

Group Number Registration - continued

ENTER GROUP NUMBER

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

Return to Step 3.

Press to display the previ-

ous screen in Menu Screen

mode.

Press to complete the

Group Setting operation and re-

turn to the Standby Mode.

ONE TOUCH= 01

ALREADY ASSIGNED

ABB. NBR= 003

SMITH’S OFFICE

ONE TOUCH= 01

CANCEL ?

1.CANCEL

2.RETAIN

After 2 seconds:

To select “1.CANCEL” (to can-

cel the existing link or preset

data of this One Touch key),

press:

GROUP NUMBER= 0001

PRESS ONE TOUCH KEY

TO ENTER OR

[ENTER]:TO SKIP

Returns to Step 9.

GROUP NUMBER= 0001

PRESS ONE TOUCH KEY

TO ENTER OR

[ENTER]:TO SKIP

Returns to Step 9.

Assign a One Touch Key

To assign this group to a One

Touch key, press the desired

One Touch key.

Example: One Touch key 35.

After 2 seconds:

GROUP NUMBER= 0001

ONE TOUCH KEY= 35

COLORADO GRP

REGISTERED

ENTER GROUP NUMBER

OR PRESS

[BACK]:TO PREVIOUS

[STOP]:TO COMPLETE

Returns to Step 3.

Press to display the pre-

vious screen in Menu Screen

mode.

Or,

press to complete the

Group Setting operation and re-

turn to the Standby Mode.

The following table describes the Initial Setup Flow according to your conditions or

needs.

To use the functions, the network configuration for this machine must be set up

correctly. For the values of the network configuration, contact to your network

administrator.

TCP/IP Configuration Setup

The items and the parameter values for the TCP/IP Configuration Setup differs

whether the IP address of this machine is obtained from a DHCP server or assigned

manually.

➤P54 TCP/IP CONFIGURATION SETUP

NOTE:

When you want to set to SMTP for the Receive Mode, the IP address must be

assigned manually.

••

•BootP/DHCP

Set to enable or disable the BootP/DHCP whether obtaining the IP address from

the DHCP server. When the TCP/IP settings of this machine are provided by the

DHCP server, set this to ON. Set this to OFF the BootP/DHCP when you want

to assign the TCP/IP settings manually.

••

•IP Address

Assign the IP address of this machine. Do not set this when the IP address is

obtained from the DHCP server. The machine uses the IP address here even if

the BootP/DHCP is set to be enabled.

••

•Subnetmask

Assign the Subnetmask if required.

••

•Default Gateway

Assign the Default Gateway address when the machine is used in the network

through a router.

••

•Host Name

Set the name of this machine. This name is used as the sender name for E-

mails.

SETUP - SETUP FLOW

E-mail Account Setup

The items and the parameter values for the E-mail Account Setup differs whether

the machine uses POP or SMTP for the Receive Mode. Available functions vary

according to the type of the Receive Mode. For further details, refer to “INTRO-

DUCTION - FEATURES”.

➤P59 E-MAIL ACCOUNT SETUP

NOTE:

When the IP address is obtained from the DHCP server, the Receive Mode

cannot be set to SMTP.

E-mail Properties Setup

You can also configure the E-mail properties. After the machine is set up, it is

recommended to configure the E-mail properties to use Internet Fax features.

➤P68 E-MAIL PROPERTIES SETUP

Onramp Gateway Setup

In order to use the Onramp Gateway Transmission, you must set some configura-

tions correctly.

➤P80 ONRAMP GATEWAY SETUP

Offramp Gateway Setup

In order to use the Offramp Gateway Transmission, you must set some configura-

tions correctly.

➤P85 OFFRAMP GATEWAY SETUP

Additional Functions Setup

The setup functions for Novell and Network utilities (FTP) become available when

the Internet Fax Kit is fitted, though they are not used for Internet Fax setup.

➤P90 ADDITIONAL FUNCTIONS SETUP

Item Use DHCP Server Assign IP Address

BootP/DHCP Set to ON Set to OFF

IP Address Not required Required

Subnetmask Not required Required if necessary

Default Gateway Not required Required if necessary

Host Name Required Required

Item POP SMTP

E-mail Address Required Required

Error E-mail Forward Address Required Required

Receive Mode Set to POP SMTP

POP Server Address Required Not required

POP Time Required Not required

POP Login Name Required Not required

POP Password Required Not required

SMTP Server Address Required Required

- TCP/IP CONFIGURATION

This section describes the pro-

cedures to configure the TCP/

IP for the Network Interface

Card to connect to the Internet.

Press:

Display the TCP/IP

Display the

BOOTP/DHCP Menu

BOOTP/DHCP

1.ON

2.OFF

01.DONE

02.BOOTP/DHCP

03.IP ADDRESS

04.SUBNET MASK ↓

05.DEFAULT GATEWAY

06.HOST NAME

Press:

Select the BootP/

DHCP Mode

OPERATION COMPLETED

Enable or Disable the BootP/

DHCP function.

(for ON-Enable)

(for OFF-Disable)

Displayed for 2 seconds

The display returns to Step 1.

Continue to set another item, or

press + to select

“1.DONE” to exit the Menu Op-

eration mode and return to the

Standby Mode.

When “1.DONE” is selected,

the Network Interface Card

starts initializing. Wait for few

minutes until the Network Inter-

face Card completes initializ-

ing.

BootP/DHCP Setting

IP Address Setting

Press:

Display the TCP/IP

Enter the IP address

Display the

IP ADDRESS Menu

01.DONE

02.BOOTP/DHCP

03.IP ADDRESS

04.SUBNET MASK

05.DEFAULT GATEWAY

06.HOST NAME

Press:

Enter the IP address. OPERATION COMPLETED

When the correct IP address is

displayed, press:

IP ADDRESS

000.000.000.000

IP ADDRESS

172.016.110.110

Displayed for 2 seconds

The display returns to Step 1.

Continue to set another item, or

press + to select

“1.DONE” to exit the Menu Op-

eration mode and return to the

Standby Mode.

When “1.DONE” is selected,

the Network Interface Card

starts initializing. Wait for few

minutes until the Network Inter-

face Card completes initializ-

ing.

NOTE:

• “000.000.000.000” can-

not be assigned for the

IP address.

• The second 8-digit num-

ber and third 8-digit num-

ber cannot be set to

“000”.

i.e: xxx.000.xxx.xxx

xxx.xxx.000.xxx

Subnetmask Setting

Press:

Display the TCP/IP

Display the SUBNET

MASK Menu

01.DONE

02.BOOTP/DHCP

03.IP ADDRESS

04.SUBNET MASK

05.DEFAULT GATEWAY

06.HOST NAME

Press:

SUBNET MASK

000.000.000.000

Enter the Subnetmask

Enter the Subnetmask. OPERATION COMPLETED

When the correct Subnetmask

is displayed, press:

SUBNET MASK

255.255.000.000

Displayed for 2 seconds

The display returns to Step 1.

Continue to set another item, or

press + to select

“1.DONE” to exit the Menu Op-

eration mode and return to the

Standby Mode.

When “1.DONE” is selected,

the Network Interface Card

starts initializing. Wait for few

minutes until the Network Inter-

face Card completes initializ-

ing.

NOTE:

“000.000.000.000” and

“255.255.255.255” cannot

be assigned for the

Subnetmask.

Default Gateway Setting

Press:

Display the TCP/IP

Display the DEFAULT

GATEWAY Menu

01.BOOTP/DHCP

02.IP ADDRESS

03.SUBNET MASK

04.DEFAULT GATEWAY ↓

05.HOST NAME

Press:

DEFAULT GATEWAY

000.000.000.000

Enter the Default Gateway address

Enter the Default Gateway ad-

dress. OPERATION COMPLETED

When the correct Default Gate-

way address is displayed,

press:

DEFAULT GATEWAY

255.000.000.000

Continue to set another item, or

press + to select

“1.DONE” to exit the Menu Op-

eration mode and return to the

Standby Mode.

When “1.DONE” is selected,

the Network Interface Card

starts initializing. Wait for few

minutes until the Network Inter-

face Card completes initializ-

ing.

Displayed for 2 seconds

The display returns to Step 1.

Host Name Setting

Press:

Display the TCP/IP

Display the HOST

NAME Menu

01.BOOTP/DHCP

02.IP ADDRESS

03.SUBNET MASK

04.DEFAULT GATEWAY ↓

05.HOST NAME

Press:

HOST NAME

(MAX 254:)

Enter the Host Name

Enter the Host Name using the

Keyboard and Numeric Key-

pad.

OPERATION COMPLETED

When the correct Subnetmask

is displayed, press:

HOST NAME

(MAX 254:)

XXXXXX

Displayed for 2 seconds

The display returns to Step 1.

Continue to set another item, or

press + to select

“1.DONE” to exit the Menu Op-

eration mode and return to the

Standby Mode.

When “1.DONE” is selected,

the Network Interface Card

starts initializing. Wait for few

minutes until the Network Inter-

face Card completes initializ-

ing.

This item is outside the

LCD frame. To view them,

use the [ ] scroll key.

- E-MAIL ACCOUNT SETUP

This section describes the procedures to set E-mail account infor-

mation on the machine so that you can send and receive E-mails

with this machine.

NOTE:

Before you set up the E-mail account information, your E-mail

account must be created on the E-mail server. Please confirm

the following information before configuring the E-mail settings

in your machine.

• Ask your administrator for your E-mail account information.

• The machine is connected with the E-mail server in the local

area network.

The available transmission vary according to the type of the Re-

ceive Mode: POP or SMTP.

The machine can do the following when using POP for the Re-

ceive Mode:

••

•Internet Fax to Internet Fax

••

•Internet Fax to/from Client Computers

••

•Onramp Gateway Transmission

The machine can do the following when using SMTP for the

Receive Mode:

••

•Internet Fax to Internet Fax

••

•Internet Fax to/from Client Computers

••

•Onramp Gateway Transmission

••

•Offramp Gateway Transmission

NOTE:

Please see “INTRODUCTION - Internet Fax Transmission

Overview” on page 7 for the descriptions for each transmission

method.

The items you should set up vary according to your Incoming E-mail server type.

When this machine uses POP for the Receive Mode:

••

•E-mail address

••

•Error E-mail forward address

••

•Receive mode

••

•POP server address

••

•POP time

••

•POP login name

••

•POP password

••

•SMTP server address

When this machine uses SMTP for the Receive Mode:

••

•E-mail address

••

•Error E-mail forward address

••

•Receive mode

••

•SMTP server address

NOTE:

Some configuration of the mail server will be required in order to use the machine for the Offramp

Gateway transmission. For further details, refer to “OFFRAMP GATEWAY SETUP” on page 85.

E-mail Address Setting

Press:

Display the

E-MAIL Menu

01.E-MAIL ADDRESS

02.ERR EMAIL FW ADDR

03.RECEIVE MODE

04.POP SERVER ADDR ↓

05.POP TIME

06.POP LOGIN NAME

07.POP PASSWORD

08.SMTP SERVER ADDR

This sets the E-mail address of

the machine. Display the E-MAIL

ADDRESS Menu

Press:

E-MAIL ADDRESS

(MAX 256:)

Enter the E-mail address

Enter the E-mail address using

the Keyboard and Numeric

Keypad.

When the correct E-mail ad-

dress is displayed, press:

E-MAIL ADDRESS

(MAX 256:)

xxx@toshiba.com

The display returns to Step 1.

When the Receive Mode

is set to POP

When the Receive Mode is set

to POP, go to Step 3a.

When the Receive Mode is set

to SMTP, go to Step 3b.

When the correct E-mail ad-

dress is displayed, press:

The display returns to Step 1.

E-MAIL ADDRESS

(MAX 256:)

xxx@host1.toshiba.com

When the Receive Mode

is set to SMTP

When the Receive Mode is set

to SMTP, the domain of your

E-mail address becomes a

name added the sub-address

for this machine and domain

name of the SMTP server.

You can use any username for

the E-mail address.

NOTE:

The sub-address of this

machine is set in the SMTP

server by the network ad-

ministrator. Please ask

your network administrator

for more details.

Enter the E-mail address using

the Keyboard and Numeric

Keypad. For example:

sub-address: host1

Domain: toshiba.com

“username@host1.toshiba.com”.

Error E-mail Forward Address Setting

Press:

Display the

E-MAIL Menu

01.E-MAIL ADDRESS

02.ERR EMAIL FW ADDR

03.RECEIVE MODE

04.POP SERVER ADDR ↓

05.POP TIME

06.POP LOGIN NAME

07.POP PASSWORD

08.SMTP SERVER ADDR

This sets the E-mail address to

forward the received E-mail

when an error occurs and the

machine cannot print the E-

mail.

NOTE:

The machine recognizes an

error if the E-mail contains

files of other than text format

or TIFF-FX format. The ma-

chine can forward this E-mail

to another E-mail address

when this happens. It is rec-

ommended to set the ad-

dress to forward the E-mail

to a personal computer be-

cause personal computers

are normally be able to view

the files.

Display the E-MAIL

ADDRESS Menu

Press:

ERR EMAIL FW ADDRESS

(MAX 256:)

Enter the E-mail ad-

dress

Enter the E-mail address using

the Keyboard and Numeric

Keypad.

When the correct E-mail ad-

dress is displayed, press:

ERR EMAIL FW ADDRESS

(MAX 256:)

xxx@toshiba.com

The display returns to Step 1.

Receive Mode Setting

Press:

Display the

E-MAIL Menu

01.E-MAIL ADDRESS

02.ERR EMAIL FW ADDR

03.RECEIVE MODE

04.POP SERVER ADDR ↓

05.POP TIME

06.POP LOGIN NAME

07.POP PASSWORD

08.SMTP SERVER ADDR

This sets the type of protocols

used for receiving E-mail.

NOTE:

To perform the Offramp

Gateway transmission, the

Receive Mode must set to

“SMTP”.

See “OFFRAMP GATE-

WAY SETUP” on page 85

for further details.

Display the RE-

CEIVE MODE Menu

Press:

Select the Receive

Mode

RECEIVE MODE

1.POP

2.SMTP

OPERATION COMPLETED

Select the Receive Mode.

To select the POP server,

press:

To select the SMTP server,

press:

Displayed for 2 seconds

The display returns to Step 1.

POP Server Address Setting

Display the E-MAIL

Display the POP

SERVER ADDR Menu

Press:

POP SERVER ADDRESS

000.000.000.000

Enter the POP

server address

Enter the POP server address.

OPERATION COMPLETED

When the correct POP server

address is displayed, press:

POP SERVER ADDRESS

172.016.110.120

Displayed for 2 seconds

The display returns to Step 1.

This sets the IP address of the

POP server. This must be set

when “POP” is selected in “Re-

ceive Mode.”

Press:

01.E-MAIL ADDRESS

02.ERR EMAIL FW ADDR

03.RECEIVE MODE

04.POP SERVER ADDR ↓

05.POP TIME

06.POP LOGIN NAME

07.POP PASSWORD

08.SMTP SERVER ADDR

POP Time Setting

Display the E-MAIL

Display the POP

TIME Menu

Press:

POP TIME

01.1MIN

02.2MINS

03.5MINS ↓

04.10MINS

05.30MINS

06.1HR

07.2HRS

08.6HRS

09.12HRS

10.24HRS

Select the POP Time

Select the desired POP Time.

Press:

(for 1MIN)

(for 2MINS)

(for 5MINS)

(for 10MINS)

(for 30MINS)

(for 1HR)

(for 2HRS)

OPERATION COMPLETED

This sets the time interval to

check whether or not new E-

mail has been received at the

POP server. This setting is

valid when “POP” is selected in

“Receive Mode.”

“10MINS” is selected as the

default setting.

Press:

01.E-MAIL ADDRESS

02.ERR EMAIL FW ADDR

03.RECEIVE MODE

04.POP SERVER ADDR ↓

05.POP TIME

06.POP LOGIN NAME

07.POP PASSWORD

08.SMTP SERVER ADDR

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

Displayed for 2 seconds

The display returns to Step 1.

(for 6HRS)

(for 12HRS)

(for 24HRS)

POP Login Name Setting

Press:

Display the

E-MAIL Menu

01.E-MAIL ADDRESS

02.ERR EMAIL FW ADDR

03.RECEIVE MODE

04.POP SERVER ADDR ↓

05.POP TIME

06.POP LOGIN NAME

07.POP PASSWORD

08.SMTP SERVER ADDR

This sets the user name to log

in the POP server. This must

be set when “POP” is selected

in “Receive Mode.”

NOTE:

The user name to log in the

POP server is provided by

the administrator of the E-

mail server. Ask your ad-

ministrator for the user

name if you do not know it.

Display the POP

Press:

POP LOGIN NAME

(MAX 32:)

public

Enter the POP Login

Name

Enter the POP Login Name us-

ing the Keyboard and Numeric

Keypad.

When the correct POP Login

Name is displayed, press:

POP LOGIN NAME

(MAX 32:)

xxxx

The display returns to Step 1.

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

NOTE:

“public” is set as the default

POP login name.

POP Password Setting

Press:

Display the

E-MAIL Menu

01.E-MAIL ADDRESS

02.ERR EMAIL FW ADDR

03.RECEIVE MODE

04.POP SERVER ADDR ↓

05.POP TIME

06.POP LOGIN NAME

07.POP PASSWORD

08.SMTP SERVER ADDR

This sets the password to log

in the POP server. This must

be set when “POP” is selected

in “Receive Mode.”

NOTE:

The password to log in the

POP server is provided by

the administrator of the E-

mail server. Ask your ad-

ministrator for the password

if you do not know it.

Display the POP

PASSWORD Menu

Press:

POP PASSWORD

(MAX 32:)

pass

Enter the POP Pass-

word

Enter the POP Password using

the Keyboard and Numeric

Keypad.

When the correct POP Pass-

word is displayed, press:

POP PASSWORD

(MAX 32:)

xxxx

The display returns to Step 1.

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

NOTE:

“pass” is set as the default

POP Password.

SMTP Server Address Setting

Display the E-MAIL

Display the SMTP

SERVER ADDR Menu

Press:

SMTP SERVER ADDRESS

000.000.000.000

Enter the POP

server address

Enter the SMTP server ad-

dress.

OPERATION COMPLETED

When the correct SMTP server

address is displayed, press:

SMTP SERVER ADDRESS

172.016.110.120

Displayed for 2 seconds

This sets the IP address of the

SMTP server which is used for

an Outgoing E-mail server.

NOTE:

When “SMTP” is selected in

“Receive Mode”, the ma-

chine also retrieves E-mails

from the SMTP server as-

signed here using SMTP

transmission. In this case,

this machine works as one of

the mail servers.

Press:

01.E-MAIL ADDRESS

02.ERR EMAIL FW ADDR

03.RECEIVE MODE

04.POP SERVER ADDR ↓

05.POP TIME

06.POP LOGIN NAME

07.POP PASSWORD

08.SMTP SERVER ADDR

These items are outside the

LCD frame. To view them,

use the [ ] scroll key. The display returns to Step 1.

- E-MAIL PROPERTIES SETUP

This section describes the procedures to set the E-mail properties on how the machine activates the Internet Fax function. The following table describes the E-mail

properties that can be set up. See the following sections for more information about each item.

Properties Name Description

Print Text Body This is to set On or Off for printing the body section of the received E-mail. However, when the received E-mail

has only the body section, the body section is printed even if this is set to Off.

Body Page Limit This is to set the maximum number of the pages to be printed when receiving an E-mail. If the number of the

pages to be printed exceeds the limit, the machine interrupts the printing.

Send Disposition This is to set On or Off for replying to the MDN request when receiving the documents from other machines

using the Internet Fax function.

Print Header This is to set On or Off for printing the header section of the received E-mail.

Print E-mail Error This is to set On or Off for printing only the items that can be printed normally when an error occurs. The items

that machine recognizes to be erroneous are not printed.

Print DSN This is to set On or Off for printing the DSN.

Print Disposition This is to set On or Off for printing the MDN replied from a recipient that informs you the message successfully

received by a recipient.

Request DSN This is to set On or Off for sending the DSN request.

Confirm. Timer This is to set On or Off for printing the alert report if the machine does not receive the MDN reply from a

recipient in the time interval set in "Set Confirm. Time."

Set Confirm. Time This is to set the time interval to wait for the MDN reply before printing the alert report.

MSG Size Limit This is to set the maximum size for sending documents using the Internet Fax function. If the size of

documents exceeds the maximum size, the machine sends the documents separately.

Default

OFF

15MINS

2.0MBYTE

NOTE:

There are also the E-mail properties related to the Offramp Gateway function. When you set the Receive Mode to “SMTP”, you can addtionally configure the following

items. For further details, see “OFFRAMP GATEWAY SETUP” on page 85.

Properties Name Description

E-mail to FAX Gateway This sets the machine to allow forwarding the document that is received by the Offramp Gate-way transmission.

(See page 87.)

Gateway Print This sets whether to print the document sent from the Inter-net FAX machine using the Offramp Gateway

transmis-sion. The machine prints the document before forwarding it to the facsimile, so that you can confirm

what is sending using the Offramp Gateway. (See page 88.)

Gateway Security This sets whether to check the fax number where the docu-ment is sent before allowing the Offramp Gateway. If

the fax number of the facsimile is not registered as One Touch dials or Abbreviated dials, the machine does not

allow the Offramp Gateway for this document. (See page 89.)

Print Text Body Setting

Press:

Display the E-MAIL

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

This sets whether or not the

body section of the received E-

mail is printed

NOTE:

When the Internet Fax func-

tion is used only between

other DP120F/DP125Fs, it

is recommended to select

OFF.

Display the PRINT

TEXT BODY Menu

Press:

PRINT TEXT BODY

1.ON

2.OFF

Enable/Disable the

Print Text Body

OPERATION COMPLETED

Enable or Disable the Print

Text Body function.

(for ON-Enable)

(for OFF-Disable)

Displayed for 2 seconds

The display returns to Step 1.

Body Page Limit Setting

Press:

Display the E-MAIL

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

This sets the maximum

number of the pages to be

printed in the range from 1 to

99 when receiving an E-mail. If

the number of the pages to be

printed exceeds the limit, the

machine interrupts the printing.

NOTE:

The received body text data

may be garbled during

transferred through the In-

ternet. This is a known

problem with E-mail trans-

missions over the Internet.

It is recommended to select

ON to avoid printing of a

large amount of the garbled

data.

Display the BODY

PAGE LIMIT Menu

Press:

BODY PAGE LIMIT

Enter the number of

Body Page Limit

NOTE:

“5” is set as the default

Body Page Limit.

Enter the number for the Body

Page Limit.

OPERATION COMPLETED

When the correct number is

displayed, press:

BODY PAGE LIMIT

Displayed for 2 seconds

The display returns to Step 1.

NOTE:

The numbers in the range

from 1 to 99 can be entered.

Send Disposition Setting

Press:

Display the E-MAIL

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

This sets the reply to the MDN

request when receiving the

documents from other DP120F/

DP125F using the Internet Fax

function.

MDN, Message Disposition No-

tification, is used to notify the

sender of the disposition of a

message after it has been suc-

cessfully delivered to a recipi-

ent.

NOTE:

This function is only avail-

able when the remote unit

and the your Incoming E-

mail server support the

MDN.

Display the SEND

DISPOSITION Menu

Press:

SEND DISPOSITION

1.ON

2.OFF

Enable/Disable the

Send Disposition

OPERATION COMPLETED

Enable or Disable the Send

Disposition function.

(for ON-Enable)

(for OFF-Disable)

Displayed for 2 seconds

The display returns to Step 1.

Print Header Setting

Press:

Display the E-MAIL

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

This sets whether or not the

header section of the received

E-mail is printed.

Display the PRINT

HEADER Menu

Press:

PRINT HEADER

1.ON

2.OFF

Enable/Disable the

Print Header

OPERATION COMPLETED

Enable or Disable the Print

Header function.

(for ON-Enable)

(for OFF-Disable)

Displayed for 2 seconds

The display returns to Step 1.

Print E-mail Error Setting

Press:

Display the E-MAIL

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

This sets you would like to print

only the items that can be

printed normally when an error

occurs. The items that the

machine recognize to be

erroneous are not printed.

NOTE:

• When this is set to ON,

the range of the printed

section varies according

to the settings of Print

Text Body and Print

Header.

• When this is set to OFF,

the machine interrupts

printing if any error is

found.

Display the PRINT

E-MAIL ERR Menu

Press:

PRINT E-MAIL ERR

1.ON

2.OFF

Enable/Disable the

Print E-mail Error

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

Enable or Disable the Print E-

mail Error function.

(for ON-Enable)

(for OFF-Disable)

Print DSN Setting

Press:

Display the E-MAIL

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

This sets whether or not the

DSN is printed when it is an-

nounced from the E-mail server

or the recipient.

DSN, Delivery Status Notifica-

tion, is used to notify the

sender of the status of the

message that has been sent.

The status, such as failed de-

livery, delayed delivery, suc-

cessful delivery, or the

gatewaying of a message into

an environment that may not

support DSNs, is notified when

an E-mail with the DSN request

is sent.

NOTE:

To receive and print the

DSNs, the DSN must be

generated by the remote E-

mail server.

Display the PRINT

DSN Menu

Press:

PRINT DSN

1.ON

2.OFF

Enable/Disable the

Print DSN

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

Enable or Disable the Print

DSN function.

(for ON-Enable)

(for OFF-Disable)

Print Disposition Setting

Press:

Display the E-MAIL

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

This sets whether or not the

MDN is printed when it is an-

nounced from the recipient.

The machine sends the MDN

request to the recipient in every

transmission, so that the ma-

chine receives the MDN when

the recipient supports the MDN

request.

MDN, Message Disposition No-

tification, is used to notify the

sender of the disposition of a

message after it has been suc-

cessfully delivered to a recipi-

ent.

NOTE:

The MDN may not reply

when the environment or the

recipients does not support

the MDN.

Display the PRINT

DISPOSITION Menu

PRINT DISPOSITION

1.ON

2.OFF

Enable/Disable the

Print Disposition

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

Enable or Disable the Print Dis-

position function.

(for ON-Enable)

(for OFF-Disable)

Press:

Request DSN Setting

Press:

Display the E-MAIL

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

This sets whether or not the

DSN is requested when send-

ing a document from the ma-

chine using the Internet FAX

function.

DSN, Delivery Status Notifica-

tion, is used to notify the

sender of the status of the

message that has been sent.

The status, such as failed de-

livery, delayed delivery, suc-

cessful delivery, or the

gatewaying of a message into

an environment that may not

support DSNs, is notified when

an E-mail with the DSN request

is sent.

NOTE:

The DSN may not reply

when the Incoming E-mail

server of the recipient does

not support or generate the

DSN. In this case, the error

logs are retained in the E-

mail server of the recipient.

These error logs may be an

obstacle to the mail server.

Therefore, it is recom-

mended to select OFF for

this function if you are not

sure that the E-mail server of

the recipient supports the

DSN.

Display the

REQUEST DSN Menu

Press:

REQUEST DSN

1.ON

2.OFF

Enable/Disable the

Request DSN

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

Enable or Disable the Request

DSN function.

(for ON-Enable)

(for OFF-Disable)

Confirmation Timer Setting

Display the E-MAIL

This sets whether or not the

alert report is printed when the

machine does not receive a

MDN reply from recepients, in

the time interval set in “Set

Confirm. Time.”

When the I-Fax message that

you sent from the machine is

not received successfully by

recepients, you cannot get any

response for the MDN. In this

case, you can print the alert re-

port tells you the machine does

not receive the MDN from the

recepients by setting this item

ON.

NOTE:

If the Incoming E-mail

server of the recipient does

not support the MDN, the

machine prints the alert re-

port whether the recipient

receives the document suc-

cessfully or not. If you are

not sure that the recipients

can reply the MDN request,

it is recommended to select

OFF.

Press:

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

Display the Confirm.

Timer Menu

Press:

CONFIRMATION TIMER

1.ON

2.OFF

Enable/Disable the

Confirmation Timer

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Enable or Disable the Confir-

mation Timer function.

(for ON-Enable)

(for OFF-Disable)

Set Confirmation Time Setting

Display the E-MAIL

Display the Set Con-

firm. Time Menu

Press:

SET CONFIRM. TIME

1.15MINS

2.30MINS

3.1HR ↓

4.4HRS

5.24HRS

Select the Confir-

mation Time

Select the desired Confirma-

tion Time.

Press:

(for 15MINS)

(for 30MINS)

(for 1HR)

(for 4HRS)

(for 24HRS)

OPERATION COMPLETED

This sets the time interval to

wait for the MDN reply before

printing the alert report.

This setting is available when

“Confirm. Timer” is set to ON.

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

Displayed for 2 seconds

The display returns to Step 1.

Press:

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

MSG Size Limit Setting

Display the E-MAIL

Display the MSG

Size Limit Menu

Press:

MSG SIZE LIMIT

1.0.5MBYTE

2.1.0MBYTE

3.1.5MBYTE ↓

4.2.0MBYTE

5.2.5MBYTE

Select the MSG

Size Limit

Select the desired MSG Size

Limit.

Press:

(for 0.5Mbyte)

(for 1.0Mbyte)

(for 1.5Mbyte)

(for 2.0Mbyte)

(for 2.5Mbyte)

OPERATION COMPLETED

This sets the maximum size

for sending documents using

the Internet FAX function. If

the size of documents exceeds

the maximum size, the ma-

chine sends the documents

separately.

NOTE:

The document that contains

only one page of an image

cannot be separated even if

the document size exceeds

the limit. In this case, the

machine interrupts the job.

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

Displayed for 2 seconds

The display returns to Step 1.

Press:

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

- ONRAMP GATEWAY SETUP

Onramp Gateway uses the relay function which is one of the ITU-T Mailbox features. The ITU-T F-

code compliant facsimiles can send the document to the Relay Mailbox in the machine and then the

DP120F/DP125F transfers the document to the E-mail addresses of other Internet Fax machines and

client computers programmed in the Relay Box.

To use this machine as the Hub Station for Onramp Gateway transmission, set up a Relay Box in the

DP120F/DP125F hub unit. Using this function, all ITU-T F-code compliant facsimiles can receive or

transmit documents to and from the DP120F/DP125F. Relay Boxes must be setup prior to utilizing

the DP120F/DP125F as a Relay Box Hub. For more information, see the section about “RELAY

TRANSMISSION” in the DP120F/125F OPERATOR’S MANUAL.

You can assign a maximum of 50 End Stations. Both E-mail addresses and facsimile numbers can

be assigned in a Relay Box. When the End Stations are the facsimile numbers, you can assign

them using Abbreviated Dial Numbers, One Touch Keys, and Group Numbers. However, when the

End Stations are E-mail addresses, you can assign them only using Abbreviated Dial Numbers and

One Touch Keys.

This section describes the procedures to assign the E-mail addresses to a Relay Box.

NOTE:

To assign the facsimile numbers to a Relay Box, see the section about “RELAY TRANSMIS-

SION” in the DP120F/125F OPERATOR’S MANUAL.

Setting Up a Relay Box with E-mail Address

Turn the Flip Panel to the “50-

73” view to select the desired

Function Key.

Press:

Select “4.BOX SETUP” by

pressing:

SETUP MAILBOX

1.COMPLETED

2.MAILBOX SETUP

3.MAILBOX DELETE

MAILBOX

1.CONFIDENTIAL

2.BULLETIN BOARD

3.RELAY ↓

4.BOX SETUP

Display the MAILBOX

Select SETUP &

DELETE

These item is outside the

LCD frame. To view them,

use the [ ] scroll key.

Relay Box

DP120F/DP125F

Mail Server

ITU-T compatible

G3 FAX

Internet FAX

machine

I-FAX

Mail Server

Personal Computer

Mail Server

Internet

3. The facsimile is converted to

an E-mail and forwarded to a

mail server through the LAN. 4. The E-mail is delivered

through the Internet,

and transferred to the

end stations.

2. The E-mail addresses

are assigned to the

end stations in the Re-

lay Box.

1. The facsimile is sent to the

Relay Box of the machine

through the public switched

telephone line.

Select whether or not to use

the password option for this re-

lay box.

To set the password option for

this relay box, press:

Go to Step 7.

If you do not wish to set the

password option with this relay

box, press:

Go to Step 8.

Enter the password (max. 20

digits).

Enter the Box

Number

Select the Password

Option

Enter the Password

PROGRAM PASSWORD?

1.YES

2.NO

Then press:

ENTER PASSWORD

PASSWORD =(MAX20)

XXXXX

RELAY END NUMBER

PRESS E-MAIL KEY,

SPEED DIAL KEY OR

ONE TOUCH KEY

Select “2.MAILBOX SETUP”

by pressing:

Select MAILBOX

SETUP

Select the RELAY

MAILBOX TYPE

1.CONFIDENTIAL

2.BULLETIN BOARD

3.RELAY

Select “3.RELAY” by pressing:

ENTER NEW BOX NBR

BOX NUMBER =(MAX20)

Setting Up a Relay Box with E-mail Address - continued

Enter the End Station

Repeat this step until all of the

required end stations are en-

tered. Then go to Step 9.

NOTE:

Also the facsimile numbers

can be assigned to a Relay

Box where E-mail ad-

dresses have been as-

signed. To assign the fac-

simile numbers to a Relay

Box, see the section about

“RELAY TRANSMISSION”

in the DP120F/125F

OPERATOR’S MANUAL.

Enter the One Touch Key of End Station

If an end station is assigned to

a One Touch Key, press:

Example: One Touch Key 35.

Continue the operation from the

beginning of Step 8.

After 2 seconds:

RELAY END NUMBER

ONE TOUCH = 35

XXXXXX

RELAY END NUMBER

ONE TOUCH = 35

ENTER MORE OR

PRESS [START]

Press:

RELAY END NUMBER

PRESS SPEED DIAL KEY

OR ONE TOUCH KEY

NOTE:

Group Numbers cannot be

used in conjunction with E-

mail addresses in a relay

box.

Try again from the beginning of

Step 8.

After 2 seconds:

RELAY END NUMBER

ONE TOUCH = 35

NOT ENTRY

RELAY END NUMBER

PRESS E-MAIL KEY,

SPEED DIAL KEY OR

ONE TOUCH KEY

If no E-mail address is as-

signed to this One Touch key,

the following screen is dis-

played.

Setting Up a Relay Box with E-mail Address - continued

Enter the End Station - continued

If an Abbreviated Dial Number

is assigned to the end station,

press:

Enter the Abbreviated Dial

Number.

Enter the Abbreviated Dial Number of End Station

ABB. NUMBER =(1-999)

Then press:

Continue the operation from the

beginning of Step 8.

If no E-mail address is as-

signed to the Abbreviated Dial

Number, the following screen is

displayed.

After 2 seconds:

ABB. NUMBER= XXX

NOT AN EMAIL ADDRESS

RELAY END NUMBER

PRESS E-MAIL KEY,

SPEED DIAL KEY OR

ONE TOUCH KEY

Try again from the beginning of

Step 8.

After 2 seconds:

RELAY END NUMBER

ABB. NUMBER= XXX

XXXXXXXX

RELAY END NUMBER

ABB. NUMBER= XXX

ENTER MORE OR

PRESS [START]

Complete the End

Station Entry

When all the desired End Sta-

tion Entries (One Touch Keys

or Abbreviated Dial Numbers)

are completed under the same

Relay Box, press:

TRANSMISSION REPORT

ENTER TEL NUMBER,

SPEED DIAL KEY OR OT

ENTER TO COMPLETE

Enter the facsimile number

you want to send the relay

transmission report (relay

transmission End Stations re-

sults) to.

If you do not desire a relay

transmission report, press:

The following screen is dis-

played for about 2 seconds to

indicate that the Mailbox is

registered.

Enter the Number to send the Transmission

Result

REGISTERED

Enter the facsimile number us-

ing the Dial Keypad.

Then press:

The following screen is dis-

played for about 2 seconds to

indicate that the Mailbox is reg-

istered.

TRANSMISSION REPORT

TEL NUMBER =(MAX128)

XXXX

REGISTERED

Enter the Number Using

the Dial Keypad

10a

The display returns to the

screen in Step 2.

Setting Up a Relay Box with E-mail Address- continued

Then press:

The following screen is dis-

played for about 2 seconds to

indicate that the Mailbox is reg-

istered.

REGISTERED

Enter the Number to send the Transmission Result - continued

Press the desired One Touch

Key.

Example: One Touch Key 01.

The following screen is dis-

played for about 2 seconds to

indicate that the Mailbox is reg-

istered.

Press the desired Abbreviated

Dial Number.

Enter the Abbreviated Dial

Number.

TRANSMISSION REPORT

ONE TOUCH 01

REGISTERED

TRANSMISSION REPORT

ABB. NBR= 001

Enter the Number using

the One Touch Key

10b

The display returns to the

screen in Step 2.

Enter the Number using the Abbreviated Dial Number

10b

The display returns to the

screen in Step 2.

If you complete the Relay Box

Setup, press:

Complete the Relay

Box Setup

The display returns to the

Standby Mode.

- OFFRAMP GATEWAY SETUP

What is a “Offramp Gateway”?

This machine can be used as a Hub Station to forward E-mails from your client computer or Internet Fax machine to the any facsimile through the public switched

telephone network.

For example, the document can be sent to the machine in a country or city through the Internet, then the document is sent from this machine to the any facsimiles through

the local public telephone line.

What is “SMTP”?

This machine uses Simple Mail Transfer Protocol (SMTP) to enable the Offramp Gateway transmission. “SMTP” is a server protocol for sending E-mail messages

between servers. Usually the E-mail systems that transfer E-mails over the Internet use the SMTP to send messages from one server to another. Therefore, when

this machine uses the SMTP to transfer E-mails, this machine works as a mail server.

How this machine can receive E-mail through SMTP?

For the DP120F/DP125F to receive transmissions in SMTP mode from the mail server, the specific domain (that relates to the DP120F/DP125F) E-mail address must

be set up on the Host mail server. To set this on the mail server, the hostname of this machine must be designated. If the hostname of this machine is designated

as “host1.toshiba.com”, it is set to transfer the E-mail to this machine when an E-mail to “xxx@host1.toshiba.com” is delivered to the Internet.

Offramp Gateway, Offramp Gateway Overview

DP120F/DP125F

(host1.toshiba.com)

Mail Server

(toshiba.com) G3 FAX

Subaddress Destination

I-FAX

Mail Server

Personal Computer

Mail Server

Internet

Internet FAX

machine

Relay Box

3. The mail server transfer the E-mail

to the machine in the SMTP trans-

mission.

NOTE: The mail server is configured to

transfer the E-mail whose for-

warding address contains

“host1.toshiba.com”.

1. The E-mail is sent to

“xxxx@host1.toshiba.com”

from the Internet Fax ma-

chine or client computer.

2. The mail server (toshiba.com) retrieves the

E-mail.

NOTE: The mail server is configured to re-

trieve the E-mail whose forwarding ad-

dress contains “host1.toshiba.com”.

4. The E-mail is converted to a fac-

simile and send to the G3 FAX

through the public switched tele-

phone network.

For more information, see “How to send

a document using Offramp Gateway”.

5. If the username section of the E-mail

address designates the fax number

and the subaddress, the facsimile is

sent to the subaddress destination.

For more information, see “How to send

a document using Offramp Gateway”.

Setting Up for Offramp Gateway

To setup this machine for the Offramp Gateway transmission:

E-mail Account Setup Note

E-mail Address The domain of your E-mail address becomes a name

added the sub-address for this machine and domain name

of the SMTP server. For example, if the domain name of

the mail server is “toshiba.com” and sub-address of this

machine is “host1”, the domain of the E-mail address for

this machine will be a FQDN*1 that the sub-address is

added to this domain.

[i.e. username@host1.toshiba.com] (See page 60.)

Receive Mode Set to “SMTP”. (See page 62.)

SMTP Server Address Assign the IP address of the main mail server that sup-

plies the domain for your machine. (See page 67.)

Important:

Some settings are required to be configured at the SMTP server.

• The domain name for this machine must be assigned on the main SMTP server.

• Set up the SMTP server to forward the E-mail to this machine when the SMTP server receives

an E-mail whose address contains the host name for this machine.

Ask your administrator to set up the SMTP server.

How to send a document using Offramp Gateway

Using the Offramp Gateway transmission, you can send E-mail

documents to a facsimile connected in the public switched tele-

phone network. Also, this machine supports addressing the ITU-T

Mailbox in the remote facsimile.

When you send an E-mail using the Offramp Gateway transmission,

the syntax of the Offramp-email-address must be specified correctly.

Sending to Facsimile

Offramp-email-address syntax:

FAX=xxxxxxxxx@FQDN

[“xxxxxxxxx” is the telephone number of a facsimile.]

For example when the assigned domain name (FQDN) for this

machine is “host1.toshiba.com” and the facsimile number is

“1212121212”:

i.e. FAX=1212121212@host1.toshiba.com

Sending to Subaddress

Offramp/subaddress-email-address syntax:

FAX=xxxxxxxxx/T33S=yyyy@FQDN

[“xxxxxxxxx” is the telephone number of a facsimile.]

[“yyyy” is the subaddress.]

SUPPLEMENT:

“T33S” is a syntax code to specify a subaddress. When

you send to a subaddress using the Offramp Gateway, the

facsimile number and the subaddress number is separated

with “/”.

For example when the assigned domain name (FQDN) for this

machine is “host1.toshiba.com”, the facsimile number is

“1212121212”, and the subaddress is “1234”:

i.e. FAX=1212121212/T33S=1234@host1.toshiba.com

NOTE:

Any international telephone number entry is not accepted for

the facsimile number in the Offramp-email-address.

Offramp Gateway Properties Setup Note

E-mail to FAX Gateway This sets the machine to allow forwarding the document

that is received by the Offramp Gateway transmission.

(See page 87.)

Gateway Print This sets whether to print the document sent from the

Internet FAX machine using the Offramp Gateway trans-

mission. The machine prints the document before for-

warding it to the facsimile, so that you can confirm what is

sent using the Offramp Gateway. (See page 88.)

Gateway Security This sets whether to check the fax number where the

document is being sent to before allowing the document to

be forwarded via the Offramp gateway. If the fax number

of the facsimile is not registered as One Touch dials or

Abbreviated dials, the machine does not allow the Offramp

Gateway for this document. (See page 89.)

*1 “Fully Qualified Domain Name” consists of a host name and domain name.

Display the EMAIL TO

FAX GTWY Menu

Press:

EMAIL TO FAX GTWY

1.ON

2.OFF

Enable/Disable the

EMAIL TO FAX GTWY

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Enable or Disable the E-mail to

FAX Gateway function.

(for ON-Enable)

(for OFF-Disable)

E-mail to FAX Gateway Setting

Display the E-mail

This sets the machine to allow

forwarding the document that is

received by the Offramp Gate-

way transmission.

If this is set to ON, it is recom-

mended to set up “Gateway

Print” and “Gateway Security”.

Press:

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

Display the GATE-

WAY PRINT Menu

Press:

PRINT COPY OF

DOCUMENT AT GATEWAY

1.ON

2.OFF

Enable/Disable the

Gateway Print

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Enable or Disable the Gateway

Print function.

(for ON-Enable)

(for OFF-Disable)

Gateway Print Setting

Display the E-mail

This sets whether to print the

E-mail that is sent to the

Offramp Gateway transmis-

sion. The machine prints the

document before forwarding it

to the facsimile, so that you

can confirm what is being sent

using the Offramp Gateway.

This setting is available when

the “E-mail to FAX GTWY” is

set to ON.

Press:

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

Display the GATEWAY

SECURITY Menu

Press:

GATEWAY SECURITY

1.ON

2.OFF

Enable/Disable the

Gateway Security

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Enable or Disable the Gateway

Security function.

(for ON-Enable)

(for OFF-Disable)

Gateway Security Setting

Display the E-mail

This sets whether to check the

fax number where the docu-

ment is sent before allowing

the Offramp Gateway.

If the fax number of the fac-

simile is not registered as One

Touch dials or Abbreviated di-

als, the machine does not allow

the Offramp Gateway for this

document.

This setting is available when

the “E-mail to FAX GTWY” is

set to ON.

NOTE:

Any person who knows the

sub-domain of your ma-

chine, can send documents

from another Internet Fax

machine by the Offramp

Gateway transmission re-

garding your machine as the

relay station. This item is

for setting the security for

E-mail to FAX Gateway

function.

Press:

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

- ADDITIONAL FUNCTIONS SETUP

The following additional func-

tions are available when the In-

ternet Fax kit is installed to the

machine.

• FTP Server Login Name

• FTP Server Login Password

• LAN FAX

• IPX/SPX Protocol

• Frame Type

FTP Server Login Name Setting

Press:

Display the FTP

01.FTP SRV LOGIN NAM

02.FTP SRV LOGIN PWD

Display the FTP SRV

Press:

FTP SRV LOGIN NAME

(MAX 32:)

public

Enter the Login

Name

Enter the Login Name using

the Keyboard and Numeric

Keypad.

When the correct Login Name

is displayed, press:

FTP SRV LOGIN NAME

(MAX 32:)

XXXXX

The display returns to Step 1.

This allows you to set the user

name to log into the FTP server

on the machine.

The user name is required to

transmit data between a per-

sonal computer and the ma-

chine using the TOSHIBA

Viewer.

NOTE:

The “public” is assigned as

the default login name.

FTP Server Login Password Setting

Press:

Display the FTP

01.FTP SRV LOGIN NAM

02.FTP SRV LOGIN PWD

Display the FTP SRV

Press:

FTP SRV LOGIN PWD

(MAX 32:)

pass

Enter the Login

Password

Enter the Login Password us-

ing the Keyboard and Numeric

Keypad.

When the correct Login Pass-

word is displayed, press:

FTP SRV LOGIN PWD

(MAX 32:)

XXXXX

The display returns to Step 1.

This allows you to set the

password to log into the FTP

server on the machine. This

password is required to trans-

mit data between a personal

computer and the machine us-

ing the TOSHIBA Viewer.

NOTE:

The “pass” is assigned as

the default login password.

LAN FAX Setting

Press:

Display the LAN

FAX Menu

01.LAN FAX SRV ADDR

Display the LAN FAX

SERVER ADDR Menu

Press:

LAN FAX SERVER ADDR

000.000.000.000

Enter the LAN FAX

server address

Enter the server address of the

ImageVision2000 or SmartLink2000.

OPERATION COMPLETED

When the correct LAN FAX

server address is displayed,

press:

LAN FAX

172.016.110.124

Displayed for 2 seconds

This allows you to set the IP ad-

dress of the ImageVision2000 or

SmartLink server. Only the server

assigned here can access this ma-

chine.

The display returns to Step 1.

IPX/SPX Protocol Setting

Press:

Display the NETWORK

(NOVELL) Menu

01.DONE

02.IPX/SPX PROTOCOL

03.FRAME TYPE

Display the FRAME

TYPE Menu

Press:

Select the IPX/SPX

Protocol Mode

This allows you to enable or

disable the Network Interface

Card to connect using the IPX/

SPX protocol.

When the machine connects to

the NetWare server, the IPX/

SPX protocol must be set to

ON.

NOTE:

This is set to ON as a fac-

tory default.

IPX/SPX PROTOCOL

01.ON

02.OFF OPERATION COMPLETED

Enable or Disable to use the

IPX/SPX Protocol.

(for ON-Enable)

(for OFF-Disable)

Displayed for 2 seconds

The display returns to Step 1.

Continue to set another item, or

press + to select

“1.DONE” to exit the Menu Op-

eration mode and return to the

Standby Mode.

When “1.DONE” is selected,

the Network Interface Card

starts initializing. Wait for few

minutes until the Network Inter-

face Card completes initializ-

ing.

Frame Type Setting

Press:

Display the NETWORK

(NOVELL) Menu

01.DONE

02.IPX/SPX PROTOCOL

03.FRAME TYPE

Display the FRAME

TYPE Menu

Press:

Select the frame type

This allows you to change the

frame type of the Network In-

terface Card.

When the machine connects to

the NetWare server, the ma-

chine uses this frame type.

NOTE:

The “AUTO” is set as the

default frame type.

FRAME TYPE

01.AUTO

02.802.3

03.ETHENET II ↓

04.802.3 SNAP

05.802.2

These items are outside the

LCD frame. To view them,

use the [ ] scroll key.

Select the desired frame type.

Press:

(for AUTO)

(for 802.3)

(for ETHENET II)

(for 802.3 SNAP)

(for 802.2)

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Continue to set another item, or

press + to select

“1.DONE” to exit the Menu Op-

eration mode and return to the

Standby Mode.

When “1.DONE” is selected,

the Network Interface Card

starts initializing. Wait for few

minutes until the Network Inter-

face Card completes initializ-

ing.

LISTS AND REPORTS - E-MAIL NOTIFICATION REPORTS PRINT FORMAT

DSN Report

This is a notification message

that the mail server has suc-

cessfully or unsuccessfully de-

livered the E-mail message to a

recipient.

Auto Print (if programmed;

see page 74):

Printing will automatically

start when the DSN mes-

sage is received from the

mail server.

NOTE:

To receive the DSN from

the mail server, you must

send an E-mail with the

DSN request. To set this

option, see page 76.

Also, the mail server of the

recipients should suppot the

DSN.

This message indi-

cates that the E-mail

was successfully

sent to the recipi-

ents.

Printing Procedure

From : System Administrator <postmaster@TOSHIBA.COM>

To : ifax <ifax@TOSHIBA.COM>

Cc :

Date : Fri, 2 Mar 2001 11:53:43 +0900

Subject : Delivered: Internet Fax MAIL

Your message

To: user01

Subject: Internet Fax MAIL

was delivered to the following recipient(s):

user01 on Fri, 2 Mar 2001 11:39:17 +0900

Successful Report of DSN

This message indi-

cates that the E-mail

was not delivered

successfully to the

recipients.

From : System Administrator <postmaster@TOSHIBA.COM>

To : ifax <ifax@TOSHIBA.COM>

Cc :

Date : Fri, 2 Mar 2001 11:53:43 +0900

Subject : Undelivered: Internet Fax MAIL

Your message

To: user01

Subject: Internet Fax MAIL

did not reach the following recipient(s):

user01@toshiba.com on Fri, 2 Mar 2001 11:39:17 +0900

The recipient name is not recognized

The MTS-ID of the original message is : c=US;a=

;p=Toshiba;I=MARSHAL0103020253GDXCQP26

MSEXCH:IMS:Toshiba:TOSHIBA.COM:MARSHAL 0 (000C05A6) Unknown

Recipient

Unsuccessful Report of DSN

MDN Report

This is a notification message

that the recipient has success-

fully received the E-mail mes-

sage.

Auto Print (if programmed;

see page 75):

Printing will automatically

start when the MDN mes-

sage is received from the

recipient.

NOTE:

To receive the MDN from

the recipient, you must

send an E-mail with the

MDN request. To set this

option, see page 71.

SUPPLEMENT:

The MDN will not print if the

E-mail message has not

been successfully received

by the recipient, or the recipi-

ent does not support the

MDN. In this case, you can

print the Alert Report that

tells you have not received

the MDN from the recipient.

See page 97 about the Alert

Report.

Printing Procedure

From : <ifax@toshiba.com>

To : <user01@toshiba.com>

Cc :

Date : Fri, 2 Mar 2001 11:53:43 +0900

Subject : Disposition notification (MDN): Success

Message ID : <200103025113610.43@Ifxa.toshibatec.com>

This report relates to a message you sent with the following header fields:

Message-id: <200103025113610.43@Ifxa.toshibatec.com>

To: user01@toshiba.com

Subject: Internet Fax MAIL

This is a Return Receipt for the mail that you sent to the above recipient.

The message and attached file may have been printed or saved. This is no guarantee that the

message has been read or understood.

Reporting-UA: Ifxa.toshibatec.com

Original-Recipient: rfc822;ifax@toshiba.com

Final-Recipient: rfc822;user01@toshiba.com

Original-message-ID: <200103025113610.43@Ifxa.toshibatec.com>

Disposition: automatic-action/MDN-sent-automatically;dispatched

Media-Accept-Features:(&(color=Binary)

(image-file-structure=TIFF-limited)

(| (image-coding=[MH,MR,MMR])

(& (image-coding=JBIG)

(image-coding-constrait=JBIG-T85)

(JBIG-stripe-size=128)))

(| (&(dpi=200)(dpi-xyratio=[200/100,1,200/400]))

(&(dpi=300)(dpi-xyratio=1))

(&(dpi=400)(dpi-xyratio=1))

(paper-size=[A4,legal,letter])

(MRC-mode=0)

(ua-media=stationery)

Alert Report

This is a alert report that the

recipient has not responsed for

the MDN.

Auto Print (if programmed;

see page 77):

Printing will automatically

start when the time interval

set has passed after the E-

mail message with MDN re-

quest has been sent.

NOTE:

This report indicates that

the you could not received

the MDN from the recipient.

This report may be printed

although the E-mail mes-

sage is successfully re-

ceived by recipients in case

the recipients do not sup-

port MDN.

Printing Procedure

MAR-02-01 11:22 F- 039 ALERT REPORT

PAGE : 001

DATE & TIME : MAR-02-01 11:37

E-MAIL : ifax@toshiba.com

JOB NUMBER : 039

DATE : MAR-02-01 11:22

TO : user01@toshiba.com

NUMBER OF PAGES : 001

STATUS :*** NOT SURE IF THIS MESSAGE WAS SENT OR NOT, BECAUSE MDN NOT RECEIVED ***

NBR. FILE NBR DATE TIME DURATION PGS TO DEPT NBR ACCOUNT MODE STATUS

001 020 MAY-17 12:06 00/25 003 user02@toshiba.com ML 00 OK

002 020 MAY-17 14:01 59/59 099 +1234567890 01 9999 G3 502 P NG 20

TRANSMISSION JOURNAL

PAGE : 001

TIME : MAY-17-00 14:25

TEL NUMBER1 : 12345678901234567890

TEL NUMBER2 : 12345678901234567890

E-MAIL : ifax@toshiba.com

NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

SCAN COUNT : 1234 (000004D2)

PRINT COUNT : 2345 (00000929)

DRUM COUNT : 3456 (00000D80)

Time of output of this

list or report

List/Report Name

Machine Counter

Information

Serial No.

(lists the trans-

missions in the

order they took

place)

File No.

(assigned to all com-

munication jobs at the

time of scanning)

Date and Time the

communication

started

Length of each

transaction:

Minutes/Seconds

Number of Pages

Remote Station’s

Fax/Telephone Num-

ber or E-mail Address

(“ ” is alternate num-

ber or sub-address

dial was used.)

Department No.

(indicates the depart-

ment responsible for

this transmission job;

printed only when the

Department Control

option is ON)

Account No.

(printed only when the

Account Number op-

tion is ON and used)

Result:

OK (successful)

NG (failure)

Communication Mode

G3 = G3

EC = ECM

EX = ECM with shortened

protocol

ML = E-mail

HW, HR= RDC communication

(“ ” is 2nd line communication)

Transmission/Reception Journal (Communication Journal)

“TO” is replaced with “FROM”

in a RECEPTION JOURNAL

Facsimile/Telephone Number

of this facsimile unit, Line 1

Your Station’s

ID Name

P = Polling

SR, R = Relay Communication

SB = Mailbox Communication

1st 2nd 3rd

(bps) (Resolution) (Mode)

0 2400 8x3.85 MH

1 4800 8x7.7 MR

2 7200 8x15.4 MMR

3 9600 - JBIG

4 12000 16x15.4

5 14400

6 V.34

8 300dpi

Facsimile/Telephone Number

of this facsimile unit, Line 2

E-mail Address

of this facsimile

unit

Error Code

Auto Print (available if pro-

grammed; see page 195 of the

DP120F/DP125F Operator’s

Manual):

Printing will automatically

start whenever 150 trans-

missions (or 150 receptions)

are completed.

Manual Print (always avail-

able; see page 196 of the

DP120F/DP125F Operator’s

Manual):

VERY IMPORTANT:

Up to date Activity Journals

must be maintained by the

user. In the event an elec-

tronic circuit board must be

replaced in this unit, infor-

mation pertaining to Scan,

Print, and Drum counters

must be entered into the re-

placement electronic circuit

board. This information is

listed at the top of every

journal.

Transmission/Reception Jour-

nal shows the result of each

communication for up to the

past 150 transmissions/recep-

tions.

Printing Procedure

- LIST AND REPORT PRINT FORMAT AND PRINTING PROCEDURE

MEMORY TRANSMISSION REPORT

PAGE : 001

TIME : MAY-17-00 14:25

TEL NUMBER1 : 12345678901234567890

TEL NUMBER2 : 12345678901234567890

E-MAIL : ifax@toshiba.com

NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

FILE NUMBER : 070

DATE : MAY-17 14:18

TO : user01@toshiba.com

DOCUMENT PAGES : 001

START TIME : MAY-17 14:20

END TIME : MAY-17 14:23

SENT PAGES : 000

STATUS : NG 7B

File Number of the transmission job

Date and time when the job is accepted

Remote Party’s Name, Facsimile/Tele-

phone Number, or E-mail Address

Number of pages input to memory

Time when the transmission started

Time when the transmission ended (the

time when a Recovery Transmission is

designated)

Number of pages transmitted normally

Transmission result

Auto Print (if programmed,

see page 198 of the DP120F/

DP125F Operator’s Manual):

Printing will automatically

start after a transmission is

completed.

This is the result report printed

after a Memory Transmission.

(A job transmitted after the

document is first scanned into

memory.)

Memory Transmission Report

Printing Procedure

100

PAGE : 001

TIME : MAY-17-00 14:25

TEL NUMBER1 : 12345678901234567890

TEL NUMBER2 : 12345678901234567890

E-MAIL : ifax@toshiba.com

NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

TX/RX FILE NBR FUNCTION PGS MAIL DATE TIME TO

015 E-MAIL TO FAX GTWY 001 MAY-16 22:35 user01@toshiba.com

POLLING/FAX MAILBOX FILE NBR FUNCTION PGS MAIL DATE TIME TO

RECOVERY TX FILE NBR FUNCTION PGS MAIL DATE TIME TO

PC JOB FILE NBR FUNCTION PGS MAIL DATE TIME TO

Type of

communication

Box Number

(in case of Mailbox

communication)

Destination

(Name, Dial Number of the

Remote Party, or E-mail Address)

This is a listing of the commu-

nication jobs now reserved in

memory.

Manual Print

Turn the Flip Panel to the “50-

73” view to select the desired

Function Key.

Press:

Reservation List

File Number of the

communication Number of Pages Designated Time, or

Time of Reception

Printing Procedure

RESERVATION LIST

101

PAGE : 001

TIME : MAY-17-00 14:25

TEL NUMBER1 : 12345678901234567890

TEL NUMBER2 : 12345678901234567890

E-MAIL : ifax@toshiba.com

NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

FILE NUMBER : 005

DATE : MAY-17 14:18

DOCUMENT PAGES : 15

START TIME : MAY-17 10:56

END TIME : MAY-17 14:18 (RECOVERY TIME:MAY-17 14:18)

SUCCESSFUL

GROUP NUMBER

0001 ABCDEFGHIJKLMNOPQRST ABB. 001 002 003 004 005 006 007 008

009 010

OT 02 05

ONE TOUCH NUMBER

01 user01@toshiba.com

E-MAILS

user02@toshiba.com

UNSUCCESSFUL SENT PAGES

GROUP NUMBER

0002 AABBCCDDEEFFGGHHIIJJ 0T 33 AAABBBCCCDDDEEEFFFGG 01

Auto Print (if programmed;

see page 199):

Printing will automatically

start after all transmissions

in the operation have been

completed successfully or

unsuccessfully.

This is the result report printed

after a Multi-address Trans-

mission.

Receiver where an error occurred

SENT PAGES ... Number of pages sent normally

Receiver where the transmission was completed normally

Multi-Address Transmission Report

Printing Procedure

MULTI TRANSMISSION REPORT

102

PAGE :001

TIME :MAY-17-00 14:25

TEL NUMBER1 :12345678901234567890

TEL NUMBER2 : 12345678901234567890

E-MAIL :ifax@toshiba.com

NAME :ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

PHONEBOOK IN ALPHABETICAL ORDER

NAME LOCATION FAX NUMBER/E-MAIL ADDRESS

ABCDEFGHIJKLMNOPQRST OT 01 1234567890123456789012345678901234567890

0987654321

SUB:09876543210987654321

SEP:998877665544

PWD:********************

user01@toshiba.com

BCDEFGHIJKLMNOPQRST ABB. 001 user02@toshiba.com

Issues a listing of names pro-

grammed to Abbreviated Dial

Numbers, One Touch Keys,

and Group Numbers.

Turn the Flip Panel to the “50-

73” view to select the desired

Function Key.

Press:

Names of Abbreviated

Dial Number, One

Touch Key or Group

Number

OT ............ One Touch Key Numbers

ABB. ......... Abbreviated Dial Numbers

Group ....... Group Number

Preset Dialing Number Lists

Alphabetical Sort List

Printing Procedure

To select “1.BY NAME,” press:

TELEPHONE NBRS LIST

1.BY NAME

2.ABB. NUMBERS

3.GROUP NUMBERS

4.ONE TOUCH NBRS

5.ALL REPORT

Station Dial Number/E-Mail Address

...... E-mail Address

....... Alternate Dial Number

SUB, SEP, or PWD

.......... Type of Sub-address

103

ABBREVIATED TEL NUMBER LIST

PAGE : 001

TIME : MAY-17-00 14:25

TEL NUMBER1 : 12345678901234567890

TEL NUMBER2 : 12345678901234567890

E-MAIL : ifax@toshiba.com

NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

Turn the Flip Panel to the “50-

73” view to select the desired

Function Key.

Press:

Issues a list of remote station

dialing numbers assigned as

Abbreviated Dial Numbers.

Abbreviated

Dial Number

Station

Name TEL NUMBER/E-MAIL ADDRESS:

... E-mail Address

... Alternate Dial Number

SUB, SEP, or PWD

... Type of Sub-address

Designated Time

Line Monitoring

Communication Speed

Limit (x 100)

TX Report Issue/Non-issue

Status

Attached Fax Option Status (if any)

Preset Dialing Number Lists - continued

Abbreviated Dial Number List

Printing Procedure

To select “2.ABB. NUMBERS,”

press:

TELEPHONE NBRS LIST

1.BY NAME

2.ABB. NUMBERS

3.GROUP NUMBERS

4.ONE TOUCH NBRS

5.ALL REPORT

ABB.NBR NAME TEL NUMBER/E-MAIL ADDRESS TIME MONI BPS REPORT LINE MAILMODE

001 ABCDEFGHIJKLMNOPQRST 1234567890123456789012345678901234567890 23:45 ON 144 ON 1

1234567

0987654321

SUB:12345678901234567890

SEP:112233445566

PWD:********************

user01@toshiba.com 200x200 MH

109 GREENVILLE OFFICE user02@toshiba.com 200x200 MH

Resolution

Compression

104

PAGE : 001

TIME : MAY-17-00 14:25

TEL NUMBER1 : 12345678901234567890

TEL NUMBER2 : 12345678901234567890

E-MAIL : ifax@toshiba.com

NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

GROUP NUMBER INFORMATION

Turn the Flip Panel to the “50-

73” view to select the desired

Function Key.

Press:

Issues a list of One Touch Key

or Abbreviated Dial Numbers

registered in Multi-address

Groups or Multi-polling Groups.

Group Name

Preset Dialing Number Lists - continued

Group Number List

Printing Procedure

To select “3.GROUP NUM-

BERS,” press:

Group Number

TELEPHONE NBRS LIST

1.BY NAME

2.ABB. NUMBERS

3.GROUP NUMBERS

4.ONE TOUCH NBRS

5.ALL REPORT

GROUP NUMBER NAME OT/ABB. NUMBER

0001 ABCDEFGHIJKLMNOPQRST OT 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15

16 17 18 19 20

ABB. 001 002 003 004 005 006 007 008 009 010 011 012 013 014 015

016 017 018 019 020 021 022 023 024 025 026 027 028 029 030

031 032 033 034 999

1111 ABBCCCDDDDEEEEE ABB. 100 200 300 400 500

1999 ZZZZZ OT 31 32 33

ABB. 995 996 997 998 999

One Touch Key Numbers and Abbreviated Dial

Numbers belonging to the Group:

OT .... One Touch Key Numbers

ABB. .... Abbreviated Dial Numbers

105

PAGE : 001

TIME : MAY-17-00 14:25

TEL NUMBER1 : 12345678901234567890

TEL NUMBER2 : 12345678901234567890

E-MAIL : ifax@toshiba.com

NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

Turn the Flip Panel to the “50-

73” view to select the desired

Function Key.

Press:

Issues a list of dial numbers of

the remote stations assigned

to One Touch Dial Keys.

Station Name, or

use of the key

One Touch

Key Number

Abbreviated Dial Number,

Group Number, actual Dial

Number, or E-mail Address

... E-mail Address

... Alternate Dial Number

SUB, SEP, or PWD

... Type of Sub-address

Preset Dialing Number Lists - continued

One Touch Number List

Designated Time

Line Monitoring

Communication Speed

Limit (x 100)

TX Report Issue/Non-issue

Status

Attached Facsimile Option Status (if any)

Printing Procedure

To select “4.ONE TOUCH

NBRS,” press:

TELEPHONE NBRS LIST

1.BY NAME

2.ABB. NUMBERS

3.GROUP NUMBERS

4.ONE TOUCH NBRS

5.ALL REPORT

ONE TOUCH NUMBER INFORMATION

OT NBR NAME/FUNCTION ABB. FAX NUMBER & E-MAIL TIME MONI BPS REPORT LINE MAILMODE

01 ABCDEFGHIJKLMNOPQRST 1234567890123456789012345678901234567890 23:45 ON 144 ON 2

1234567

0987654321

SUB:12345678901234567890

SEP:112233445566

PWD:********************

user01@toshiba.com 200x200 MH

09 ABB.NBR user02@toshiba.com 200x200 MH

Resolution

Compression

106

Function List

PAGE : 001

TIME : MAY-17-00 14:25

TEL NUMBER1 : 12345678901234567890

TEL NUMBER2 : 12345678901234567890

E-MAIL : ifax@toshiba.com

NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

FUNCTION LIST

DIAL TYPE(LINE1) : MF

DIAL TYPE(LINE2) : MF

CALL NUMBER :

KEYBOARD TYPE : QWERTY

MEMORY SIZE : 8MB

MACHINE SETTING

RINGER VOLUME : 4

ALARM VOLUME : 3

KEY TOUCH VOLUME : 4

MONITOR VOLUME : 4

SUPER POWER SAVER : MANUAL

PRINTER POWER SAVER : ON

START TIME : 00:00

END TIME : 00:00

FAX SEPARATOR PAGE : OFF

COPY SEPARATOR PAGE : OFF

PC SEPARATOR PAGE : OFF

SEPARATOR PAGE TRAY : AUTO

ACCOUNT CODE : OFF

PRINT DENSITY : 0

DOCUMENT LENGTH : 1m

LINE MONITOR : OFF

RECEIVE INTERVAL : 3MIN

ECM : ON

DOCUMENT MODE : STD

CONTRAST : NORMAL

COLLATED COPY : OFF

LETTER HEAD PAPER : OFF

REDIAL MODE INTERVAL : 1MIN

REDIAL MODE COUNTER : 5

AUTO RECEIVE MODE : AUTO

RING DELAY : 1

AUTO RECEIVE MODE(LINE2) : TX/RX

TX SETTINGS

MEMORY TX : ON

SECURITY TX : OFF

COVER SHEET : OFF

RECOVERY TX : OFF

TTI : INSIDE

SEND AFTER SCAN : OFF

RX SETTINGS

SECURE RX : OFF

MEMORY RX : ON

RX REDUCTION : ON

DISCARD : ON

REV.ORDER PRINT : OFF

PRIVILEGED RX : OFF

RTI : OFF

RX MULTI COPY : 1

REPORT & LIST

JOURNAL

MANUAL : TX & RX

AUTO : ON

FAX/POLL/RELAY REPORTS

COMMUNICATION REPORT : ON ERROR

A5 SIZE PRINT : OFF

MEMORY TX : ON ERROR(IMAGE)

A5 SIZE PRINT : OFF

MULTI TX : ON ERROR(IMAGE)

MULTI POLL : ON ERROR

RELAY ORIGINATOR : ON ERROR(IMAGE)

RELAY STATION : ON ERROR(IMAGE)

RELAY DESTINATION : ON ERROR(IMAGE)

RECEPTION LIST

LOCAL MAILBOX : OFF

REMOTE MAILBOX : OFF

RELAY STATION : ON

REMOTE SERVICE

REMOTE ACCESS : OFF

DOWNLOAD : NO JOB

RDC PASSWORD :

TOTAL PAGE

SCAN : 237

PRINT : 231

Fucntion List (First Copy)

107

Issues a list to confirm the

functions currently set in this

facsimile unit.

To display the main menu,

press:

Function List - continued

Printing Procedure

To select “2.LISTS,” press:

Then, to select “1.FUNCTION,”

press:

1.COMM. OPTIONS

2.LISTS

3.INITIAL SETUP

4.DEFAULT SETTINGS ↓

1.FUNCTION

2.DEPARTMENT

3.ITU MAILBOX

PAGE : 001

TIME : MAY-17-00 14:25

TEL NUMBER1 : 12345678901234567890

TEL NUMBER2 : 12345678901234567890

E-MAIL : ifax@toshiba.com

NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

FUNCTION LIST

NETWORK (TCP/IP)

BOOTP/DHCP : OFF

IP ADDRESS : 192.1.4.34

SUBNET MASK : 255.255.0.0

DEFAULT GATEWAY : 0.0.0.0

HOST NAME : ifax.toshiba.com

NETWORK (E-MAIL)

E-MAIL ADDRESS : ifax@toshiba.com

ERR E-MAIL FW ADDR : admin@toshiba.com

RECEIVE MODE : POP

DELIVERY NOTIFICATION : NOT SUPPORTED (POP)

POP SERVER ADDR : 192.1.5.121

POP TIME : 10MINUTES

POP LOGIN NAME : ifax

POP PASSWORD : pass

SMTP SERVER ADDR : 192.1.5.121

NETWORK (FTP)

FTP SRV LOGIN NAM : public

FTP SRV LOGIN PWD : pass

NETWORK (LAN FAX)

LAN FAX SRV ADDR : 0.0.0.0

NETWORK (NOVELL SETTING)

IPX/SPX PROTOCOL : ENABLE

FRAME TYPE : AUTO

E-MAIL

PRINT TEXT BODY : ON

BODY PAGE LIMIT : 05

SEND DISPOSITION : ON

PRINT HEADER : ON

PRINT E-MAIL ERR : ON

PRINT DSN : ON

PRINT DISPOSITION : ON

REQUEST DSN : ON

E-MAIL TO FAX GTWY : OFF

GATEWAY PRINT : ON

GAGEWAY SECURITY : ON

CONFIRM. TIMER : ON

SET CONFIRM. TIME : 15MINUTES

MSG SIZE LIMIT : 2.0MBYTE

FLASH ROM (OPTION)

PROGRAM : 1AUWWTS1SPA01045

: DEC-11-00

LANGUAGE : 2AUWWTS1SPA01015

: SEP-01-00

Fucntion List (Second Copy)

108

Menu List

PAGE : 001

TIME : MAY-17-00 14:25

TEL NUMBER1 : 12345678901234567890

TEL NUMBER2 : 12345678901234567890

E-MAIL : ifax@toshiba.com

NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

MENU LIST

1.COMM. OPTIONS

1.PAGE NUMBER

2.LINE MONITOR

3.TURNAROUND POLL

4.ECM

5.SECURITY TX

2.LISTS

1.FUNCTION

2.DEPARTMENT

3.ITU MAILBOX

3.INITIAL SETUP

1.LANGUAGE

2.DATE & TIME

3.TERMINAL ID

4.DIAL TYPE

5.NETWORK

01.TCP/IP

01.DONE

02.BOOTP/DHCP

03.IP ADDRESS

04.SUBNET MASK

05.DEFAULT GATEWAY

06.HOST NAME

02.E-MAIL

01.E-MAIL ADDRESS

02.ERR EMAIL FW ADDR

03.RECEIVE MODE

04.POP SERVER ADDR

05.POP TIME

06.POP LOGIN NAME

07.POP PASSWORD

08.SMTP SERVER ADDR

03.FTP

01.FTP SRV LOGIN NAM

02.FTP SRV LOGIN PWD

04.LAN FAX

01.LAN FAX SRV ADDR

05.NETWORK (NOVELL)

01.DONE

02.IPX/SPX PROTOCOL

03.FRAME TYPE

4.DEFAULT SETTING

1.MACHINE SETTINGS

01.SPEAKER VOLUME

01.RINGER VOLUME

02.ALARM VOLUME

03.KEY TOUCH VOLUME

04.MONITOR VOLUME

02.POWER SAVER

03.SEPARATOR PAGE

04.DEPARTMENT CODE

05.ACCOUNT CODE

06.PRINTER DENSITY

07.DOCUMENT LENGTH

08.LINE MONITOR

09.RECEIVE INTERVAL

10.ECM

11.DOCUMENT MODE

12.COLLATE COPY

13.LETTER HEAD PAPER

14.REDIAL MODE

01.INTERVAL

02.COUNTER

15.AUTO RECEIVE MODE

16.LINE-2 MODE

2.TX SETTINGS

01.MEMORY TX

02.SECURITY TX

03.COVER SHEET

04.RECOVERY TX

05.TTI

06.SEND AFTER SCAN

3.RX SETTINGS

01.SECURE RX

02.MEMORY RX

03.RX REDUCTION

04.DISCARD

05.REV.ORDER PRINT

06.PRIVILEGED RX

07.RTI

08.RX MULTI COPY

Menu List (First Copy)

109

Issues a list of menu items

through which functions or op-

tions can be set.

This list can be a useful guide

during machine programming.

To display the main menu,

press:

Menu List - continued

Printing Procedure

To select “5.MENU LIST,”

press:

1.COMM. OPTIONS

2.LISTS

3.INITIAL SETUP

4.DEFAULT SETTINGS ↓

5.MENU LIST

9.TEST MODE

PAGE : 001

TIME : MAY-17-00 14:25

TEL NUMBER1 : 12345678901234567890

TEL NUMBER2 : 12345678901234567890

E-MAIL : ifax@toshiba.com

NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

MENU LIST

4.REPORTS & LIST

01.JOURNAL

02.COMM. REPORT

01.TX REPORT

02.MEMORY-TX REPORT

03.MULTI-ADD REPORT

04.MULTIPOLL REPORT

05.RELAY ORG.REP

06.RELAY STN.REP

07.SET RELAY END REP

03.RECEPTION LIST

01.LOCAL MAILBOX

02.REMOTE MAILBOX

03.RELAY

5.REMOTE SERVICE

01.REMOTE ACCESS

02.DOWNLOAD

03.RDC PASSWORD

04.SUPPLY ORDER

6.E-MAIL

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

5.MENU LIST

9.TEST MODE

1.AUTO TEST

2.INDIVIDUAL TEST

01.ADF TEST

02.KEY TEST

03.LED TEST

04.LCD TEST

05.SPEAKER TEST

06.SWITCH TEST

07.TEST PRINT

3.TEST RESULT LIST

Menu List (Second Copy)

110

PAGE : 001

TIME : MAY-17-00 14:25

TEL NUMBER1 : 12345678901234567890

TEL NUMBER2 : 12345678901234567890

E-MAIL : ifax@toshiba.com

NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

POWER FAILURE LIST

This facsimile has a battery to

back up the document memory

contents. However, when the

power is turned off for a lengthy

period (due to a power failure,

etc.), the communication data

stored in memory will be

cleared. A list of the File Num-

bers of those cleared communi-

cations will be printed.

This list is automatically print-

ed after recovery from a power

failure event.

Type of

communication

Box Number

(in case of Mailbox

communication)

Station where the

communication or the

Mailbox is input

Power Failure List

File Number of the

communication

Time of Input

Printing Procedure

TX/RX FILE NBR FUNCTION

001 MULTI TX

005 POLLING RX

006 PRG. CONT POLL

010 MULTI POLLING

POLLING/FAX M-BOX/MAIL BOX FILE NBR FUNCTION MAIL FROM DATE TIME

101 POLLING LOCAL MAY-16 11:23

106 CONFIDENTIAL BOX *1234567890#12345678 9999999999999 MAY-17 07:55

107 BULLETIN BOARD ###***#123#999* LOCAL MAY-17 07:55

MEMORY RECEPTION FILE NBR FUNCTION MAIL FROM/TO DATE TIME

222 EMAIL ifax@toshiba.com MAY-16 21:37

RECOVERY TX FILE NBR FUNCTION

333 EMAIL

111

If an abnormal condition arises

in the machine or an incorrect

operation is performed, an

alarm buzzer is generated for

about 4 seconds and a mes-

sage to indicate the nature of

the error appears in the LCD

Display. In that case, take cor-

rective action according to the

following table.

TROUBLESHOOTING

Error Message Cause / Solution

Error Message

Error Messages

Cause / Solution

IMAGE INPUT ERROR The connectors of the Internet

Fax unit are not connected cor-

rectly or the machine or Internet

Fax unit has been damaged.

Confirm that all connectors of

the Internet Fax unit are con-

nected to the machine correctly.

If this Error Message is repeat-

edly displayed, the Internet Fax

unit should be replaced. Call for

service.

IMAGE OUTPUT ERROR The connectors of the Internet

Fax unit are not connected cor-

rectly or the machine or Internet

Fax unit has been damaged.

Confirm that all connectors of

the Internet Fax unit are con-

nected to the machine correctly.

If this Error Message is repeat-

edly displayed, call for service.

IMAGE DECODING ERROR The received document includes

unknown format files or dam-

aged image or text data.

Set “Error E-mail Forward Ad-

dress” to forward this document

to a personal computer (see

page 61).

MAIL RECEIVING ERROR Failed to receive the document

from the E-mail server.

Confirm the E-mail account set-

tings and E-mail properties are

correctly configured.

MEMORY OVERFLW There is not enough memory to

receive or send the document.

When this error is diaplyed dur-

ing receiving an E-mail, set “Er-

ror E-mail Forward Address” to

forward this document to a per-

sonal computer (see page 61).

When this error is displayed dur-

ing sending an E-mail, reduce

the size set at “MSG Size Lim-

it”.

ERROR ANALY. MAIL The document is sent in un-

known format by the E-mail

server or E-mail application of

the sender.

Ask the sender that the E-mail

application and the E-mail server

is compatible with the Internet

Fax.

MAIL DECODING ERROR The Internet Fax unit has been

damaged.

Call for service.

MAIL EDITING ERROR The Internet Fax unit has been

damaged.

Call for service.

MAIL SENDING ERROR The destination is not found.

Confirm the sending or forward-

ing address is correct.

112

Error Messages - continued

Error Message Cause / Solution

SMTP SRV NOT CONNECT The machine cannot connect to the SMTP server.

Confirm the setting of “SMTP Server Address”

that the IP address of the SMTP server correctly

assigned (see page 67). If this Error Message is

repeatedly displayed, ask your administrator of

the E-mail server.

HOST NAME ERROR Host Name is not set correctly.

Set the “Host Name” correctly (see page 58).

E-MAIL ADDRESS ERROR Your E-mail address is not set correctly.

Set the “E-mail Address” correctly (see page 60).

SMTP SRV NOT EXIST The SMTP server address is not assigned.

Set the “SMTP Server Address” (see page 67).

OUTPUT TRAP ERROR The Network Interface Card does not work prop-

erly while trapping.

Power your machine off, then back on. If the

error condition is cleared, confirm normal opera-

tion. If this Error Message is repeatedly dis-

played, call for service.

MIB ERROR The machine receives an invalid MIB request.

Confirm the sender’s computer has no problems.

NETWORK ACCESS ERROR

The Network Interface Card or Internet Fax unit

has been damaged.

The Network Interface Card or Internet Fax unit

must be replaced. Call for service.

NETWORK INITIALIZING The Network Interface Card is initializing.

Wait until the Network Interface Card completes

initializing.

INVALID ZERO DATA “0” is entered at “Body Page Limit” or “000” is set

to any 8-digit section of “IP address”.

Input a correct value.

CANNOT SET TCP/IP This error message is displayed by setting the IP

address, Subnetmask, and Default Gateway while

the machine obtains the TCP/IP settings from the

DHCP server.

Set OFF the “BootP/DHCP” to assign the TCP/IP

manually (see page 54).

INVALID HOST NAME The invalid character is entered for Host Name.

Input a correct value.

INVALID E-MAIL ADDR The invalid character is entered for E-mail Ad-

dress.

Input a correct value.

INVALID ERR E-MAIL The invalid character is entered for Error E-mail

Forward Address.

Input a correct value.

INVALID POP3 LOGIN The invalid character is entered for POP Login

Name.

Input a correct value.

INVALID POP3 PWD The invalid character is entered for POP Pass-

word.

Input a correct value.

INVALID FTP LGN NAME The invalid character is entered for FTP Server

Input a correct value.

113

Error Messages - continued

Error Message Cause / Solution

INVALID FTP PASSWORD The invalid character is entered for FTP Server

Input a correct value.

ENTRY AREA FULL There is not enough memory to store the One

Touch key, Speed Dial, or dialing history.

Delete the unnecessary address data.

INVALID DATA The communication problems in the interfaces be-

tween the Mother PCB and I-FAX PCB occur.

Turn off the machine and then turn on to restart

the machine. If the error cannot be recovered,

call for service.

NOT POP3 RECV. MODE This error message is displayed by pressing the

[Check E-mail] key while the Receive Mode is set

as SMTP.

Select POP for Receive Mode setting (see page

62) if your Incoming E-mail server is the POP

server. If the Receive Mode is set to SMTP, the

[Check E-mail] key is not available.

POP3 SRV. NOT EXIST The machine cannot find the POP server in the

Network when checking the E-mail.

Ask your administrator of the E-mail server.

IP ADDRESS NOT EXIST The IP address is not assigned.

Assign the IP address (see page 55).

E-MAIL NOT EXIST No E-mail has been received.

BAD POP3 LOGIN NAME The your user name is locked to log in the POP

server or the password is incorrect.

Confirm the POP Login Password is set correctly

(see page 66) or ask your administrator of the E-

mail server that your user name is not locked.

POP3 SRV NOT CONNECT The machine cannot connect to the POP server.

Ask your administrator of the E-mail server that

the settings for your account is configured cor-

rectly.

LOW BATTERY The power of the battery of the Internet Fax unit is

low.

Power your machine on, then wait for a while for

charging. If this Error Message is repeatedly dis-

played, the battery must be replaced. Call for

service.

BATTERY ERROR The battery is not connected to the Internet Fax

unit correctly or the battery is out of order.

Connect the battery to the Internet Fax unit cor-

rectly. If this error message is repeatedly dis-

played, replace the battery. Call for service.

INTERNET FAX SENDING This message is displayed by pressing any button

on the Operation Panel while the machine is send-

ing the E-mail.

Wait until sending the E-mail is finished.

INTERNET FAX RECEIVING

This message is displayed by pressing any button

on the Operation Panel while the machine is re-

ceiving the E-mail.

Wait until receiving the E-mail is finished.

PRINTING... This message is displayed by pressing any button

on the Operation Panel while the machine is print-

ing the received E-mail.

Wait until printing the E-mail is finished.

114

Error Messages - continued

Error Message Cause / Solution

MIB ACCESSING This message is displayed by pressing any button

on the Operation Panel while the machine is ana-

lyzing the MIB.

Wait until analyzing the MIB is finished.

FTP ACCESSING This message is displayed by pressing any button

on the Operation Panel while the machine is

transmitting the data in the FTP.

Wait until the FTP transmission is finished.

COMMAND ERROR The command error occurs while performing the

Network Test.

Call for service.

S-MEDIA NOT EXIST The Smart Media is not inserted while performing

the Smart Test.

Insert the Smart Media in the Smart Media slot.

RAM 0B:NG The RAM has become defective.

Call for service.

RAM 1C:NG The RAM has become defective.

Call for service.

CHKSUM ERR:PROGRAM The programming data has been damaged.

Call for service.

CHKSUM ERR:FUNCTION The function setting data has been damaged.

Call for service.

CHKSUM ERR:LANGUAGE The language data has been damaged.

Call for service.

CHKSUM ERR:BOOT The boot programming data has been dameged.

Call for service.

115

Error Codes Printed on Reports

When an Error Code is printed as a status indication on Transmission Reports, etc. related to Internet Fax transmission, refer to the following description for the applicable

Error Code to determine the cause.

Receive Code

Error

Code Cause How to Correct

Memory Overflow and “Error E-

mail Forward Address” is assigned

Memory Overflow

Attached File Error and “Error E-

mail Forward Address” is assigned

Attached File Error

TIFF File Error

TIFF File Error and “Error E-mail

Forward Address” is assigned

Contact your sender to resend the

document by reducing the sent pag-

es. Or confirm the E-mail data for-

warded to the “Error E-mail Forward

Address”.

Contact your sender to resend the

document by reducing the sent pag-

es.

Confirm the settings of related Net-

work data such as E-mail address,

IP address or SMTP server ad-

dress, etc. Or confirm the E-mail

data forwarded to the “Error E-mail

Forward Address”.

Confirm the settings of related Net-

work data such as E-mail address,

IP address or SMTP server ad-

dress, etc.

Contact your sender to resend the

document with correct TIFF image

files.

Contact your sender to resend the

document with correct TIFF image

files. Or confirm the E-mail data

forwarded to the “Error E-mail For-

ward Address”.

Error

Code Cause How to Correct

Offramp Gateway Security Error

and “Error E-mail Forward Ad-

dress” is assigned

Offramp Gateway Security Error

Offramp Gateway Telephone Num-

ber and/or Sub address Error and

“Error E-mail Forward Address” is

assigned

Offramp Gateway Telephone Num-

ber and/or Sub address Error

Contact your sender to confirm the

Offramp E-mail address (fax num-

ber) is correct because the ma-

chine cannot forward the offramp

gateway document to the facsimi-

le number not registered in the OT

and ABB dials when the Gateway

Security is set to ON. Or confirm

the E-mail data forwarded to the

“Error E-mail Forward Address”.

Contact your sender to confirm the

Offramp E-mail address (fax num-

ber) is correct because the ma-

chine cannot forward the offramp

gateway document to the facsimi-

le number not registered in the OT

and ABB dials when the Gateway

Security is set to ON.

Contact your sender to confirm the

Offramp E-mail address (fax num-

ber) is correct. Or confirm the E-

mail data forwarded to the “Error

E-mail Forward Address”.

Contact your sender to confirm the

Offramp E-mail address (fax num-

ber) is correct.

116

Error Codes Printed on Reports - continued

Error

Code Cause How to Correct

Memory Overflow

Communication Error with SMTP

server

Delivery Error

Processing Error in Reception side

Reduce the scan resolution or the

compression of scan method and

resend. Or increase the limitation

size set at the “MSG SIZE LIMIT” if

it is not set to maximum.

Confirm the following:

- SMTP Server Address is correctly

set.

- LAN cable is correctly connected.

- IP Address of this machine is cor-

rectly assigned.

- E-mail Address of this machine is

correctly set.

Then send again.

Resend the document or check the

any error condition occurs in recep-

tion side. If MDN/DSN report was

printed, check the report to refer the

information.

Resend the document or check the

any error condition occurs in recep-

tion side. If MDN/DSN report was

printed, check the report to refer the

information.

Transmit Code

117

TECHNICAL WORD REFERENCE

This section describes technical words used in this manual and basic terms for the

network technology.

Default Gateway

Default Gateway commonly refers to a gateway address of the router. The

router is a device that connects between a LAN and other LANs.

DHCP, dynamic host configuration protocol

DHCP is a protocol for the purpose of assigning dynamic IP addresses to

devices on a network. Using DHCP, the devices obtains the different IP ad-

dress every time the device connects to the network.

Domain

Domain defines a group of computers and devices on the network. Within the

Internet, domains are defined by the IP address or DNS name, such as

"toshiba.com".

DNS, domain name system (service)

DNS is an Internet service that manages the translations between IP addresses

and domain names. Instead of identifying a host with an IP address, the host

can be identified with alphabetic name using the DNS. Within the Internet, DNS

is commonly used to identify a host. For example, "www.toshiba.com" is a DNS

domain name that assigned using the DNS.

DSN, delivery status notification

DSN is a system to notify the electric mail sender of the status of the message

that been sent. The status, such as failed delivery, delayed delivery, success-

ful delivery, or the gateway of a message into an environment that may not

support DSNs, is notified when an electric mail with the DSN request is sent.

E-mail, electric mail

E-mail is the transmission of messages for over communications network, en-

ables to transfer the electric files stored on a disk between most mainframes

and computers on network.

E-mail Address

A name that identifies an electric post office box in a mail server within the

Internet. E-mail address consists of two elements, user name that identifies the

post office box in a mail server and host name that identifies the mail server,

and they are divided by "@". Within the Internet, usually the domain name is

used for the host name. For example, "ifax@toshiba.com" is an E-mail ad-

dress. "ifax" is a user name, and "toshiba.com" is the domain name that

identifies the mail server.

ESMTP, extended simple mail transfer protocol

ESMTP is defined as the service extensions based on SMTP, for the purpose of

providing some improvements from SMTP. Enhancing SMTP, ESMTP provides

a new command to support the DSN and MDN. (Refer to "SMTP")

FQDN, fully qualified domain name

FQDN is a domain name that completely identifies the host computer and

consists of a host and all level of the domain name. FQDN is always starts with

a host and ends with top-level domain. For example, when the host name is

"host1" and the domain name is "toshiba.com", the FQDN will be

"host1.toshiba.com".

FTP, file transfer protocol

FTP is a protocol commonly used for transferring files on the Internet.

Host

Host refers to a computer connected to a TCP/IP network.

Hostname

Hostname is a name to identifies a computer connected to a TCP/IP network.

Within the Internet, a DNS domain name is used for the Hostname.

IP Address

IP Address is used to identify the node on a TCP/IP network. It is described

with 32-bit numeric address written as four numbers separated by periods.

Internet

The Internet is a global network of networks connecting millions of computers

worldwide via many computer networks using a simple standard common ad-

dressing system and TCP/IP (Transmission Control Protocol/Internet Protocol).

Internet FAX

Internet FAX enables to transmit a facsimile through the local area network

(LAN) and the Internet communication instead of the public switched telephone

network (PSTN).

118

LAN, local area network

LAN is a computer network that consists of computers in a small area. Each

individual computer can share and access data and devices in a LAN.

MDN, message disposition notification

MDN is a system to notify the electric mail sender of the disposition of a

message after electric mail has been successfully delivered to a recipient.

MIB, management information base

MIB is a database of objects that can be monitored by a network management

system. Such as SNMP and RMON monitors the device on the network using

the MIB formats.

MIME, multipurpose internet mail extensions

MIME is a specification for the purpose of formatting non-ASCII messages.

MIME enables to send and receive graphics, audio, and video files through the

Internet mail system.

MTA, mail transfer agent

A server application that transfers the electric mail sent from the MUA is called

MTA.

MUA, mail user agent

A client application that send or receive the electric mail is called MUA.

Node

Node is a generic term of a processing location in network. It can be a

computer or network devices, such as printer. Every node has unique network

address such as DLC address and MAC address.

POP/POP3, post office protocol

POP is a protocol to retrieve the E-mail message from a mail server. Most E-

mail applications use POP. POP3 is a newer version of the POP protocol.

PSTN, public switched telephone network

PSTN is a global telephone system enables to communicate in worldwide using

copper wires to transmit analog data.

SMTP, simple mail transfer protocol

SMTP is a server protocol to transfer the E-mail message between servers.

Most E-mail system uses SMTP to transfer the E-mail messages over the

Internet.

SNMP, simple network management protocol

SNMP is a suite of protocols for the purpose of managing complex networks.

The device compatible to SNMP stores the data of itself in MIB format.

Subnet/Subnet Mask

Subnet is a portion of a network specified with a common address component

for the purpose of a security and performance. On TCP/IP network, a portion of

a network is specified with Subnet Mask. Subnet Mask determines what subnet

an IP address belongs to on the network.

TCP/IP, transmission control protocol/internet protocol

TCP/IP is a suite of protocols to connect the network nodes on the Internet.

TCP/IP actually composed of several protocols; such as TCP and IP. TCP is

used to manage the transmission of the data between applications. IP is used

to manage the transmission of the data between host computers. Using TCP/

IP, the node is identified with a 32-bit numeric address called "IP address".

TIFF, tagged image file format

TIFF is a file format for storing bitmapped images. The image files in TIFF

format commonly describes with a ".tif" extension.

DP120F/DP125F

Internet Facsimile

E1-XXXXXX

DP120F/DP125F Internet Facsimile

Toshiba Fax Machine Dp120F Service Manual DP120F/DP125F OPERATOR'S For Internet Function

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