Unfors RaySafe 8603022 DoseAware Base Station User Manual manager

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Philips Healthcare
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DoseAware Dose Manager
Package
INSTRUCTIONS FOR USE
Document version 1.2
English
Published by Philips Medical Systems Nederland B.V.
Philips Medical Systems Nederland B.V. reserves the right to
make changes to both this document and to the product it
describes. Product specifications are subject to change without
notice. Nothing contained within this document is intended as
any offer, warranty, promise or contractual condition, and must
not be taken as such.
0900a44780045a3b
© Koninklijke Philips Electronics N.V. 2009
All Rights are reserved. Reproduction in whole or in part in any
form or by any means, electrical, mechanical or otherwise is
prohibited without the written consent of the copyright holder.
Issue Number 9897 100 01273
9897 100 01273
Philips Medical Systems Nederland B.V.
Veenpluis 4-6
5684 PC Best
The Netherlands
Unauthorized copying of this publication may not only infringe
copyright but also reduce the ability of Philips Medical Systems
to provide accurate and up-to-date information to users.
Non-Philips product names may be trademarks of their
respective owners.
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Published in The Netherlands.
DoseAware Dose Manager Package
Document version 1.2
Contents
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Introduction..............................................................................................
1-1
1.1
About the DoseAware System.................................................... 1-1
1.2
About these Instructions for Use................................................ 1-2
1.3
Intended use of the DoseAware System...................................... 1-3
1.4
Compatibility............................................................................ 1-4
1.5
Compliance............................................................................... 1-5
1.6
Training.................................................................................... 1-5
1.7
System requirements.................................................................. 1-5
1.8
Other user manuals.................................................................... 1-5
Safety.........................................................................................................
2-1
2.1
Important safety directions........................................................ 2-1
2.2
Electrical safety.......................................................................... 2-2
2.3
Mechanical safety....................................................................... 2-3
2.4
Explosion safety......................................................................... 2-3
2.5
Fire safety.................................................................................. 2-3
2.6
Electrostatic discharge (ESD)..................................................... 2-4
2.7
2.8
Electromagnetic Compatibility (EMC)...................................... 2-5
2.7.1 Mobile phones and similar RF equipment ................ 2-6
Modality specific safety.............................................................. 2-7
2.9
Network safety, security, and privacy......................................... 2-8
2.10 Toxic or hazardous substances and elements.............................. 2-9
2.11 Equipment label overview.......................................................... 2-10
DoseAware Dose Manager Package
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Contents
0-3
Get to know Dose Manager .................................................................
3.1
Introduction to Dose Manager.................................................. 3-1
3.2
Application menu overview........................................................ 3-3
3.3
3.4
Home toolbar overview..............................................................
3.3.1 PDMs..........................................................................
3.3.2 Reports........................................................................
3.3.3 Base Stations................................................................
Dose Navigation toolbar overview
...........................
3.5
Reports Preview toolbar overview
3.6
All PDMs window overview ..................................................... 3-15
3.7
Details tab overview...................................................................
3.7.1 PDM details.................................................................
3.7.2 Group details...............................................................
3.7.3 Report details...............................................................
Dose graph tab overview............................................................
3.8.1 Graph legend...............................................................
3.8.2 Selections in a dose graph.............................................
3.8.3 Events in a dose graph..................................................
Dose table tab overview.............................................................
3-16
3-17
3-17
3-18
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3-20
3-21
3-22
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Use Dose Manager...................................................................................
4-1
4.1
4-1
4-1
4-4
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3.8
3.9
Contents
3-1
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3-10
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Get started with Dose Manager.................................................
4.1.1 Change PDM information and settings.......................
4.1.2 Collect data from PDM...............................................
4.1.3 Collect data from Base Station.....................................
4.1.4 Collect data from USB.................................................
4.1.5 Show and manage groups of PDMs.............................
4.1.6 Work with dose sessions...............................................
4.1.7 Reset dose history.........................................................
4.1.8 Save data......................................................................
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Contents
4.2
Work with the main window.....................................................
4.2.1 Customize the columns................................................
4.2.2 Sort information in the columns..................................
Analyze dose history from one PDM.........................................
4.3.1 View dose history as a graph
.............................
4.3.2 Navigate in a graph......................................................
4.3.3 Make a selection in a graph..........................................
4.3.4 View dose history as a table..........................................
4.3.5 Print data from a dose graph or dose table
........
4.3.6 Export data from a dose table
............
Analyze dose data from several PDMs........................................
4.4.1 View dose history as a graph.........................................
4.4.2 View dose history as a table..........................................
4.4.3 Print data from a dose graph or dose table
....................................................................................
4.4.4 Export data from a dose table ......................................
Reports......................................................................................
4.5.1 Create reports..............................................................
4.5.2 Export or e-mail a report..............................................
Dose Manager options...............................................................
4.6.1 Set password................................................................
4.6.2 Change password.........................................................
4.6.3 Change language..........................................................
Dose manager license.................................................................
4-9
4-9
4-10
4-11
4-11
4-12
4-13
4-14
4-15
4-16
4-18
4-18
4-21
Product disposal.......................................................................................
5-1
4.3
4.4
4.5
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4.6
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DoseAware Dose Manager Package
4-22
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5.1
Introduction.............................................................................. 5-1
5.2
Passing the system on to another user........................................ 5-1
5.3
Final disposal of the system........................................................ 5-2
5.4
Fitting, removing, and disposing of batteries.............................. 5-3
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Technical data..........................................................................................
6-1
6.1
PDM and Base Station/Dose Manager memories...................... 6-1
6.2
Time management..................................................................... 6-1
6.3
Security and privacy requirements.............................................. 6-2
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Contents
DoseAware Dose Manager Package
Document version 1.2
1
1.1
Introduction
About the DoseAware System
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Figure 1.1
DoseAware System overview with Dose Manager Package components highlighted
Legend
1 Base Station
2 PDM rack
3 Ethernet
4 Radio
5 Dose Manager
6 Dose View
7 PDM
8 USB
9 Cradle
DoseAware Dose Manager Package
Document version 1.2
Introduction
1-1
About these Instructions for Use
The Dose Manager Package consists of:
• Dose Manager licensed software (CD)
• User Manual (CD)
• Cradle, USB cable
About these Instructions for Use
1.2
Pay special attention to all the information given and procedures described
in the Safety section.
WARNING
CAUTION
NOTE
A WARNING alerts you to a potential serious outcome, adverse event or safety
hazard. Failure to observe a warning may result in death or serious injury to the
operator or patient.
A CAUTION alerts you to where special care is necessary for the safe and effective
use of the product. Failure to observe a caution may result in minor or moderate
personal injury or damage to the product or other property, and possibly in a remote
risk of more serious injury, and/or cause environmental pollution.
NOTES highlight unusual points as an aid to the operator.
These Instructions for Use describe the most extensive configuration of the
product, with the maximum number of options and accessories. Not every
function described may be available on your product.
These Instructions for Use describes the Base Station Package. In order to
get an immediate hands-on experience of the Base Station
Package, we recommended that you interact with the Base Station,
DoseView, and Cradle in parallel to reading these Instructions for Use.
Introduction
DoseAware Dose Manager Package
Document version 1.2
9897 100 01273
Before attempting to operate the product, you must read these Instructions
for Use, noting and strictly observing all WARNINGS and CAUTION
notices.
0900a44780045a3b
These Instructions for Use are intended to assist users in the safe and
effective operation of the product described.
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Intended use of the DoseAware System
Philips Healthcare
1.3
These Instructions for Use describe the Dose Manager software and its
functions. In order to get an immediate hands-on experience of Dose
Manager, we recommended that you interact with Dose Manager in parallel
to reading these Instructions for Use.
1.3
Intended use of the DoseAware System
This Philips product is intended to be installed, used and operated only in
accordance with the safety procedures and operating instructions given in
these Instructions for Use for the purpose for which it was designed. The
purpose for which the product is intended is given below. However, nothing
stated in these Instructions for Use reduces users’ responsibilities for sound
clinical judgment and best clinical procedure.
The DoseAware System is an electronic X-ray dose monitoring system. The
intended use is to improve the awareness of people, who work with or are in
the presence of X-Ray imaging equipment, about their occupational dose
(also known as staff dose). The awareness focuses on:
• A graphical visualization of the real-time staff dose rate while working
with X-Ray equipment in examination rooms during medical procedures;
• Instant access to historical staff dose for reporting and analysis purposes.
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The benefits of the DoseAware System are to:
• Make people aware of their received staff dose during clinical work with
X-ray imaging equipment;
• Instantly visualize the result of reducing measures of occupational
dose by, for example, changing a person’s position in the examination room.
The DoseAware System may not be used as a legal staff dose recording
solution. The DoseAware System is not intended for patient use.
NOTES
•
•
•
DoseAware Dose Manager Package
Do not expose the PDMs in direct X-ray beam. They are designed to be exposed to
scattered radiation only.
The Dose Manager, DoseView, Cradle and PDM Rack are not intended to be used
inside examination rooms.
The DoseAware product is not a replacement for a TLD (ThermoLuminescent
Dosimeter) or similar product.
Document version 1.2
Introduction
1-3
Compatibility
Installation, use and operation of this product is subject to the law in the
jurisdiction(s) in which the product is being used. Operators must only
install, use and operate the DoseAware System in such ways as do not
conflict with applicable laws, or regulations, which have the force of law.
The product described in this manual should not be used in combination
with other products or components unless such other products or
components are expressly recognized as compatible by Philips Healthcare.
(A list of such products and components is available from the manufacturer.)
Changes and/or additions to the product should only be carried out by
Philips Medical Systems or by third parties expressly authorized by Philips
Medical Systems to do so. Such changes and/or additions must comply with
all applicable laws and regulations that have the force of law within the
jurisdiction(s) concerned, and with best engineering practice.
WARNING
Introduction
Changes and/or additions to the product that are carried out by persons without the
appropriate training and/or using unapproved spare parts may lead to the Philips
Medical Systems warranty being voided. As with all complex technical products,
maintenance by persons not appropriately qualified and/or using unapproved spare
parts carries serious risks of damage to the product and of personal injury.
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Compatibility
1.4
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Uses of the Allura CV20 for purposes other than those intended and Uses of
the DoseAware System for purposes other than those intended and expressly
stated by the manufacturer, as well as incorrect use or operation, may relieve
the manufacturer (or his agent) from all or some responsibility for resultant
non-compliance, damage or injury.
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Philips Healthcare
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Compliance
1.5
1.5
Compliance
The Philips DoseAware System complies with relevant international and
national standards and laws. Information on compliance will be supplied on
request by your local Philips Medical Systems representative, or by the
manufacturer.
1.6
Training
Users of this product must have received adequate training on its safe and
effective use before attempting to operate the product described in these
Instructions for Use. Training requirements for this type of device will vary
from country to country. Users must make sure they receive adequate
training in accordance with local laws or regulations.
If you require further information about training in the use of this product,
please contact your local Philips Medical Systems representative.
Alternatively, contact the manufacturer.
1.7
System requirements
•
•
•
•
•
•
1.8
Operating systems: Windows Vista or Windows XP.
.NET 3.5.
At least one USB port available.
At least 2 GB of system memory available.
At least 40 GB hard drive with at least 15 GB of memory available.
Recommended screen resolution at least 1280 x 1024.
Other user manuals
• The Base Station and DoseView are described in a
separate user manual, which can be found on the CD delivered in the box
together with the Base Station package.
• The PDMs are briefly described in the PDM Quick Guide, a leaflet that
is delivered in the box together with the PDM.
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Introduction
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Other user manuals
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Introduction
DoseAware Dose Manager Package
Document version 1.2
2
2.1
Safety
Important safety directions
If the DoseAware system is not functioning correct or damage is visible,
inform a Philips service engineer, which will take appropriate actions in
order not to harm personnel or patients.
Handle the hardware and software with care. Make sure that the hardware
and software is used and stored in a secured environment to prevent
unauthorized access.
Maintenance & faults
WARNING
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Do not use the product for any application until you are sure that the user routinechecks have been satisfactorily completed, and that the periodic maintenance of the
product is up to date. If any part of the product is known (or suspected) to be
defective or wrongly adjusted, DO NOT USE the product until a repair has been
made. Operation of the product with defective or wrongly adjusted components could
expose the user or the patient to radiation or other safety hazards. This could lead to
fatal or other serious personal injury, or to clinical misdiagnosis/clinical mistreatment.
Safety awareness
WARNING
DoseAware Dose Manager Package
Do not use the product for any application until you have read, understood and know
all the safety information, safety procedures and emergency procedures contained in
this Safety section. Operation of the product without a proper awareness of how to
use it safely could lead to fatal or other serious personal injury. It could also lead to
clinical misdiagnosis/clinical mistreatment.
Document version 1.2
Safety
2-1
Electrical safety
Adequate training
•
Do not use the product for any application until you have received adequate and
proper training in its safe and effective operation. If you are unsure of your ability
to operate this product safely and effectively, DO NOT USE IT. Operation of this
product without proper and adequate training could lead to fatal or other serious
personal injury. It could also lead to clinical misdiagnosis/clinical mistreatment.
Do not operate the product with patients unless you have an adequate
understanding of its capabilities and functions. Using this product without such an
understanding may compromise its effectiveness and/or reduce the safety of the
patient, you and others.
Safety devices
WARNING
Never attempt to remove, modify, override or frustrate any safety device on the
product. Interfering with safety devices could lead to fatal or other serious personal
injury.
Intended use and compatibility
WARNING
2.2
Electrical safety
WARNING
Safety
Do not use the product for any purpose other than those for which it is intended. Do
not use the product with products other than that which Philips Medical Systems
recognizes as compatible. Operation of the product for unintended purposes, or with
incompatible products, could lead to fatal or other serious injury. It could also lead to
clinical misdiagnosis/clinical mistreatment.
Do not remove covers or cables from this product. Dangerous electrical voltages are
present within this product. Removing covers or cables could lead to serious or fatal
personal injury.
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•
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WARNINGS
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Mechanical safety
2.3
Covers or cables should only be removed by qualified and authorized service
personnel. Use this product in rooms or areas that comply with all
applicable laws (or regulations having the force of law) concerning electrical
safety for this type of product.
Electrically isolate this product from the mains electrical supply before
cleaning, disinfecting or sterilizing it.
2.3
Mechanical safety
WARNING
Do not remove covers from this product. Removing covers could lead to serious or
fatal personal injury.
Covers should only be removed by qualified and authorized service
personnel. In this context, qualified means those legally permitted to work
on this type of medical electrical product in the jurisdiction(s) in which the
product is being used, and authorized means those authorized by the user of
the product.
2.4
Explosion safety
WARNINGS
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•
•
•
2.5
Do not use this product in the presence of explosive gases or vapors, such as
certain anesthetic gases.
Do not use flammable or potentially explosive disinfecting sprays.
Use of this product in an environment for which it was not designed can lead to
fire or explosion.
Fire safety
Use of electrical product in an environment for which it was not
designed can lead to fire or explosion.
DoseAware Dose Manager Package
Document version 1.2
Safety
2-3
Electrostatic discharge (ESD)
Fire regulations for the type of medical area being used should be fully
applied, observed and enforced. Fire extinguishers should be available for
both electrical and non-electrical fires.
WARNING
Only use extinguishers on electrical or chemical fires, which are specifically labeled
for those purposes. Using water or other liquids on an electrical fire can lead to fatal
or other serious personal injury.
CAUTIONS
•
•
Always wait at least ten seconds after the product is switched OFF before switching
the product back to ON.
Always use proper static procedures, protection, and product prior to opening and
during handling of this product. This product contains components that are
electrostatic sensitive. Failure to use ESD procedures may cause damage to these
components. Such damage to components is not covered by Philips warranties.
Connections to sensitive parts are identified by the ESD warning symbol as
shown.
9897 100 01273
Electrostatic discharge (ESD)
2.6
0900a44780045a3b
If it is safe to do so, attempt to isolate the product from electrical and other
supplies before attempting to fight a fire. This will reduce the risk of electric
shocks.
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ESD can amount to a significant voltage, which may cause damage to PCBs
or other system components.
Safety
DoseAware Dose Manager Package
Document version 1.2
Electromagnetic Compatibility (EMC)
2.7
ESD damage is cumulative and may not be apparent at first, as indicated by
a hard failure, but can cause degraded performance. Therefore, always use
proper ESD handling procedures. ESD can result from low humidity
conditions, use of electrical equipment on carpeting, linens, and clothing.
2.7
Electromagnetic Compatibility (EMC)
This Philips product complies with relevant international and national laws
and standards on EMC (electromagnetic compatibility) for this type of
product when used as intended. Such laws and standards define both the
permissible electromagnetic emission levels from equipment and its required
immunity to electromagnetic interference from external sources.
Other electronic products exceeding the limits defined in such EMC
standards could, under unusual circumstances, affect the operation of the
product.
• Medical electrical products need special precautions regarding EMC, and
need to be installed and put into service according to EMC information
provided in the accompanying documents.
• The use of accessories and cables other than those specified may result in
increased emission or decreased immunity levels.
• The product should not be used adjacent to or stacked with other
products and that if adjacent or stacked use is necessary, it should be
observed to verify normal operation.
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Philips Healthcare
This equipment is intended for use in a hospital environment. Operation in
other than hospital environments may compromise electromagnetic
compatibility.
The Base Station and PDM comply with part 15 of the FCC Rules.
Operation is subject to the following conditions :(1) This device may not
cause harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
Changes or modifications to the equipment not expressly approved by the
party responsible for compliance could void the user’s authority to operate
the equipment.
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Safety
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Electromagnetic Compatibility (EMC)
This device complies with Industry Canada license-exempt RSS standard(s).
Operation is subject to the following two conditions: (1) This device may
not cause interference, and (2) this device must accept any interference,
including interference that may cause undesired operation of the device.
Le présent appareil est conforme aux CNR d'Industrie Canada applicables aux
appareils radio exempts de licence. L'exploitation est autorisée aux deux
conditions suivantes : (1) l'appareil ne doit pas produire de brouillage, et (2)
l'utilisateur de l'appareil doit accepter tout brouillage radioélectrique subi, même
si le brouillage est susceptible d'en compromettre le fonctionnement.
The Base Station and PDM have been tested and found to comply with the
limits for a Class A digital device, pursuant to part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against harmful
interference when the equipment is operated in a commercial environment.
This equipment generates, uses, and can radiate radio frequency energy and,
if not installed and used in accordance with the instruction manual, may
cause harmful interference to radio communications. Operation of this
equipment in a residential area is likely to cause harmful interference in
which case the user will be required to correct the interference at his own
expense.
2.7.1
Mobile phones and similar RF equipment
The DoseAware system is intended for use in the electromagnetic
environment in which radiated RF disturbances are controlled.
CAUTION
Safety
Portable and mobile RF communications can affect medical electrical equipment. Use
caution when using such communication devices within the specified range of medical
electrical devices.
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Cet appareil numérique de la classe A est conforme à la norme NMB-003 du
Canada.
0900a44780045a3b
This class A digital apparatus complies with Canadian ICES-003.
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Modality specific safety
2.8
The customer or the user of the DoseAware system can help prevent
electromagnetic interference by maintaining a minimum distance between
portable and mobile RF communications equipment (transmitters) and the
DoseAware system as recommended below, according to the maximum
output power of the communications equipment:
• A minimum distance of 20 cm between a PDM and a mobile phone or
regular electronic device (e.g. a computer).
• A minimum distance of 50 cm between a PDM and a medical device or
intended radiator (e.g. a wireless router).
NOTE
2.8
These guidelines may not apply in all situations. Electromagnetic propagation is
affected by absorption and reflection from structures, objects and people.
Modality specific safety
WARNING
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During communication between the Base Station and PDMs, personal data is
transmitted in open air.
Be careful when using a PDM while being near a patient and make sure that
the PDM does not fall or comes in contact with other equipment (such as a
catheter) to endanger the procedure.
Philips Healthcare
Do not move a PDM to an unknown environment (for example another
hospital). If you are visiting unknown environments, there is a risk that
personal data is registered there. For correct registration of staff dose data,
only use the PDM within designated environment.
Philips Medical Systems declares that all CE marked DoseAware products
incorporating Radio and Telecoms Terminal Equipment functionality are in
compliance with the essential requirements and other relevant provisions of
Directive 1999/5/EC.
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Network safety, security, and privacy
2.9
Network safety, security, and privacy
Customer Role in the Product Security Partnership
As with any computer-based system, protection must be provided such that
firewalls and/or other security devices are in place between the medical
system and any externally accessible systems.
The USA Veterans Administration has developed a widely used Medical
Device Isolation Architecture for this purpose. Such perimeter and network
defenses are essential elements in a comprehensive medical device security
strategy.
For our product security policy statement and additional information, see
the Philips Medical Systems product security website at:
Safety
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9897 100 01273
Following industry-standard practice, your strategy should address physical
security, operational security, procedural security, risk management, security
policies, and contingency planning. The practical implementation of
technical security elements varies by site and may employ a number of
technologies, including firewalls, virus-scanning software, authentication
technologies, etc.
0900a44780045a3b
We recognize that the security of Philips Medical Systems products is an
important part of your facility's security-in depth strategy. However, these
benefits can only be realized if you implement a comprehensive, multilayered strategy (including policies, processes, and technologies) to protect
information and systems from external and internal threats.
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Toxic or hazardous substances and elements
2.10
http://www.healthcare.philips.com/main/support/productsecurity
Toxic or hazardous substances and elements
2.10
The following table details the toxic or hazardous substances and elements
which are present in the DoseAware systems.
Toxic or hazardous substances and elements
DoseAware
component
Lead (Pb)
Mercury (Hg)
Cadmium (Cd)
Hexavalent
Chromium (Cr6+)
Polybrominated
Biphenyls (PBB)
Polybrominated
Diphenyl Ethers
(PBDE)
Base Station
PDM
O: Indicates that this toxic or hazardous substance contained in all of the homogeneous materials for this part is
below the limit requirement in SJ/T11363–2006.
Perchlorate materials
In this product, perchlorate material is present in lithium coin cells and/or
batteries. Special handling may apply for these materials, for more
information, go to:
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www.dtsc.ca.gov/hazardouswaste/perchlorate
REACH Declaration
Philips Healthcare
REACH requires Philips Healthcare (PH) to provide chemical content
information for Substances of Very High Concern (SVHC) if they are
present above 0.1% of the product weight. Components within electric and
electronic equipment may contain phthalates above the threshold (e.g. bis(2ethyl(hexyl)phthalate), CAS nr.: 117-81-7). The SVHC list is updated on a
regular basis. Therefore, refer to the following Philips REACH website for
the most up-to-date list of products containing SVHC above the threshold:
http://www.philips.com/about/sustainability/reach.page
China RoHS Hazardous Substances Declaration
For information, please see the Philips Medical Systems product
sustainability website at:
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Equipment label overview
http://www.healthcare.philips.com/main/about/Sustainability
2.11
Equipment label overview
This section describes the DoseAware product labels and their locations.
NOTE
Some of the information (such as frequency, type, date of manufacture, and other
markings) on the labels for your DoseAware product may vary from the examples
shown below.
Base Station product label
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The following Base Station product label is located on the rear side of the
Base Station.
Figure 2.1
Base Station label
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Equipment label overview
2.11
Base station product label for products sold in the EU
The following Base Station product label is located on the rear side of the
Base Station for products sold in European Union (EU) countries.
Figure 2.2
Base Station label for products sold in the EU
Cradle product label
The Cradle product label is located on the bottom of the Cradle.
Philips Healthcare
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Figure 2.3
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Cradle label
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2-11
Equipment label overview
PDM product label
Figure 2.4
PDM label
PDM product label for products sold in the EU
9897 100 01273
The following PDM product label is located on the rear side of the PDM
for products sold in European Union (EU) countries.
0900a44780045a3b
The following PDM product label is located on the rear side of the PDM.
Figure 2.5
Safety
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PDM label for products sold in the EU
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3
Get to know Dose Manager
This chapter describes the available features in Dose Manager. Instructions
and commonly used workflows are found in section “Use Dose Manager”
on page 4-1 .
WARNING
3.1
Do not start up the product unless you and all other users present have read, fully
understood and know all the safety information and emergency procedures given in
the Safety section of these Instructions for Use. Operation of the product without
having read, understood and knowing all the safety information and procedures in the
Safety section could lead to fatal or other serious personal injury, clinical
misdiagnosis, or clinical mistreatment.
Introduction to Dose Manager
Dose Manager is a powerful, easy-to-use tool for analyzing, reporting and
storing dose information as well as administrating multiple PDMs.
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Philips Healthcare
Dose Manager makes it possible for you to:
• Store and manage dose history for multiple PDMs.
• Collect dose history from Base Stations in your local network.
• Analyze dose data.
• View dose history as a graph or table.
• Export dose data for further analysis with other software tools, such as Excel.
• Create and print reports of dose history.
DoseAware Dose Manager Package
Document version 1.2
Get to know Dose Manager
3-1
Figure 3.1
Dose Manager overview
The following items are available when you start Dose Manager:
Table 3.1
Dose Manager overview
Item
Get to know Dose Manager
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Introduction to Dose Manager
Description
1 Application menu
Manage databases and
printing and access the Options dialogs (see sectio
n “Application menu overview” on page 3-3).
2 Home
Show and manage PDMs, groups and reports (see
section “Home toolbar overview” on page 3-4).
3 Dose navigation
Navigate in the dose history (see section “Dose
Navigation toolbar overview
” on page
3-11).
4 Report preview
Preview and export reports (see section “Reports
Preview toolbar overview
” on page
3-13)
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Application menu overview
Item
3.2
3.2
Description
5 All PDMs
Show available items (see section “All
PDMs window overview ” on page 3-15).
6 Details tab
Display information of selected items (see section
“Details tab overview” on page 3-16).
7 Dose graph tab
Show dose data as a graph (see section “Dose
graph tab overview” on page 3-19).
8 Dose table tab
Show dose data as a table (see section “Dose
table tab overview” on page 3-22).
Application menu overview
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Figure 3.2
Application menu
Philips Healthcare
The application menu is where you work with Dose Manager databases and
printing. This is also where you find general Dose Manager settings. The
following functions are available in the application menu:
Table 3.2
DoseAware Dose Manager Package
Application menu functions
Function
Description
New
Create a new database.
Open
Open an existing database.
Save as
Save your current database with a new name.
Print
Print dose graphs, dose tables and reports.
Document version 1.2
Get to know Dose Manager
3-3
Home toolbar overview
Description
Print preview
Preview and customize dose graphs and
dose tables. In this menu you can also find tools to
export and e-mail the current view.
Options
Set or change an optional Dose Manager
password, change the user interface language.
Home toolbar overview
Figure 3.3
Home toolbar
The home toolbar provides you with tools to manage separate PDMs,
groups of PDMs and dose data reports. It is also where you find tools to
synchronize dose data from PDMs and Base Stations.
PDMs
9897 100 01273
3.3.1
In the PDMs group you can find the following tools:
Table 3.3
PDM functions
Function
Description
Show
Show available PDMs in a list.
PDM options
Show and manage options for a PDM that is placed
in a Cradle. You can only access and change PDM
options when the PDM is in a Cradle.
When this information is changed in Dose
Manager, it will be synchronized to Base Stations
and DoseView. The PDM options dialog is
separated in three tabs, see below.
Get to know Dose Manager
Groups
Show and manage groups of PDMs. Use groups to
arrange PDMs in different departments, clinical
roles or for studies, for example.
Delete
Delete the selected PDM(s) or group(s).
DoseAware Dose Manager Package
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Function
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Home toolbar overview
3.3
Information tab
The Information tab contains information about the person using the PDM.
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Figure 3.4
Information tab
Table 3.4
Information tab functions
Function
Description
Full name
Full name of the person using the PDM. This text
field is limited to maximum 40 characters due to
space limitations in the Base Station.
Philips Healthcare
If PDMs are shared with others, it may be
convenient to name the PDMs “Doctor1”,
“Doctor2”, and so on, for the clinical
role “Doctor”. Using different colors on the PDM
can also help to separate each clinical role.
DoseAware Dose Manager Package
Displayed name
The name that is displayed when the PDM appears
in a Base Station. This name is also used to identify
a PDM in DoseView and Dose Manager. This text
field is limited to maximum 16 characters due to
space limitations in the Base Station.
PDM position
Reflects where on the person the PDM is
positioned and can be set to one
of Head, Torso, Hand, Belly, Leg or Other.
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Get to know Dose Manager
3-5
NOTE
Function
Description
Clinical role
Reflects the role of the person using the PDM and
can be set to one of Doctor, Nurse, Technician
or Other.
Displayed symbol
Reflects the clinical role and is displayed when the
PDM appears in a Base Station.
Annual dose limit
This value is used to show the annual dose value in
relation to the annual dose limit in percent. If you
do not want to show this relation, set this value to
0.
The annual dose limit for the PDM is dependent of the shielding factor of the lead
apron, as well as other radiation protection used. The more protection the higher the
limit can be for the same effective dose to the user. The annual dose limit may or may
not be chosen to reflect the legal dose limit where it is used. It could reflect the legal
limit or for example a lower target for the clinical user case. These and other
considerations need to be counted for when choosing the annual dose limit.
Settings tab
0900a44780045a3b
Home toolbar overview
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The Settings tab contains the PDM’s settings.
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Get to know Dose Manager
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Figure 3.5
Settings tab
Table 3.5
Settings tab functions
Function
Description
PDM time
See the PDM’s time and synchronize the PDM’s
time with your computer.
Base Station mode
Enable or disable the PDM from appearing on Base
Station screens.
Power mode
•
Philips Healthcare
•
DoseAware Dose Manager Package
3.3
Document version 1.2
On – Communication with Base Stations will
take place and registration of dose data will occur
Off – Power saving mode. No communication
with Base Stations will take place and no
registration of dose data will occur.
Get to know Dose Manager
3-7
Description
Dose history
The accumulated dose history, the dose
rate history and Dose Sessions 1 and 2 will
be reset to 0. The following happens when the
dose history is reset:
• In DoseView and Base Stations it will appear as
if the PDM has started measuring from 0 again.
The deleted dose history cannot be retrieved.
• In Dose Manager, the dose history that was
available before reset will be archived and
possible to retrieve by clicking + next to the
PDM in the All PDMs window. Dose Manager
will start a new session for the PDM and it will
appear as if the dose history will start measuring
from 0 in the new session.
Technical information
Battery status indicates the PDM's battery status:
• Green and yellow indicates normal use.
• Red indicates that the PDM need to be replaced
in 4-6 months at normal use.
• A crossed battery indicates that there is no
battery left. The PDM does not measure
radiation and will not communicate with Base
Stations.
Firmware version refers to the firmware that is
currently installed in the PDM.
Dose tab
The Dose tab shows and manages dose information.
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Function
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Home toolbar overview
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Get to know Dose Manager
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DoseAware Dose Manager Package
Figure 3.6
Dose tab
Table 3.6
Dose tab functions
3.3
Function
Description
Accumulated personal dose
The PDM's accumulated annual dose measured
this calendar year or since last reset, measured in Sv.
Percentage of annual dose
The PDM's accumulated annual dose measured this
year or since last manual reset, measured in Sv.
Dose Session 1
Trip meter for dose values. The accumulated dose
for a session since last Dose Session reset,
measured in Sv. Use the Reset button to reset this
Dose Session to zero.
Dose Session 2
Trip meter for dose values. The accumulated dose
for a session since last Dose Session reset,
measured in Sv. Use the Reset button to reset this
Dose Session to zero.
Total personal dose
The total dose exposure for a PDM since last dose
history reset
Document version 1.2
Get to know Dose Manager
3-9
Home toolbar overview
3.3.2
Reports
In the reports group you can find the following tools:
Reports group functions
Function
Description
Show
Show all available reports.
New
Enter the report wizard to create a new report.
There are 4 standard report templates available to
base reports upon:
• Yearly dose report
• Monthly dose report
• Weekly dose report
• PDM report
Delete
Delete the selected report(s).
For information about how to work with reports, see section “Reports” on
page 4-22. For information about the reports preview, see section “Reports
Preview toolbar overview
” on page 3-13.
Base Stations
The Base Stations group provides the following tools:
Table 3.8
Get to know Dose Manager
Base Stations group functions
Function
Description
Synchronize
Synchronize data from Base Stations that are added
to Dose Manager.
Manage
Find Base Stations in your local network and add
them to Dose Manager. Manage Base Stations that
are added to Dose Manager.
Synchronize USB
Synchronize Base Station data from USB.
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Table 3.7
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Dose Navigation toolbar overview
3.4
3.4
Dose Navigation toolbar overview
Figure 3.7
Dose Navigation toolbar
The Dose Navigation toolbar is where you find tools to navigate in dose
graphs and dose tables. The following items are available in the Dose
Navigation toolbar:
Navigation group
The Navigation group contains access tools for dose history navigation.
Table 3.9
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DoseAware Dose Manager Package
Navigation group functions
Function
Description
Undo zoom
Move one step back in a sequence of zoom actions,
showing the last selected time range.
Redo zoom
Move one step forward in a sequence of zoom
actions, showing the time range that was selected
before the last undo zoom action.
Show all
Show all available data for the selected PDM(s).
The time range will start the first date any PDM
begun to measure dose and stop the last date any
PDM was synchronized.
Left
Shift the time range one step backward. If you have
selected year/month/week/day, the time range
will move one year/month/week/day backward.
If you have selected another time range, the time
range will move approximately 10% backward.
Right
Shift the time range one step forward. If you have
selected year/month/week/day, the time range will
move one year/month/week/day forward. If you
have selected another time range, the time range
will move approximately 10% forward.
Day
View dose history for the current day.
Week
View dose history for the current week.
Month
View dose history for the current month.
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Dose Navigation toolbar overview
Function
Description
Year
View dose history for the current year.
Start time
The viewed time range start day.
End time
The viewed time range end day.
Graph Details group
The Graph Details group allows you to select which information is visible in
the graph.
Description
Accumulated dose
Show/hide the accumulated dose in the graph.
Dose rate
Show/hide the dose rate in the dose graph.
Show details
Checked: The graphs will display dose rate samples
for every second, where such data is available.
Unchecked: the graphs will display mean dose rate
values per hour.
Get to know Dose Manager
Events
Show/hide events, such as synchronization
occasions, in the dose graph.
Graph options
Enter the graph options dialog, where you can
access the graph visibility settings and select to show/
hide:
• Base Station to PDM synchronization occasions.
• Cradle to Dose Manager synchronization
occasions.
• Session reset occasions.
• Event labels.
• Accumulated dose.
• Dose rate.
• Details.
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Graph details group functions
Function
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Table 3.10
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Reports Preview toolbar overview
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3.5
Export group
The Export group allows you to export the dose table.
Table 3.11
Export group functions
Function
Description
Export to clipboard
Copy all data from the dose table to clipboard.
Export
Export all visible data from the dose table to one of
the following formats:
• Microsoft Excel
• CSV (Comma-Separated Values, which is a
common standard for text spread sheet files
that can be used in most spread sheet and
database applications such as Excel, Access and
Open office.)
To make all data visible in the dose table, click
Expand All, see section
“Export data from a dose table
on page 4-16.
Export raw data
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”
Export all visible data to a tab separated text file in
a simple format that is suited for processing and
advanced excel analysis. To make all data visible in
the dose table, click Expand All.
Selection group
The Selection groups allows you to manage selections in a dose graph.
Table 3.12
3.5
Selection group function
Function
Description
Clear
Clear the current selection in the dose graph.
Reports Preview toolbar overview
Figure 3.8
Reports preview toolbar
The reports preview toolbar provides the following tools:
DoseAware Dose Manager Package
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Reports Preview toolbar overview
Page Setup group
Access tools to change the layout of the report.
Table 3.13
Page setup group functions
Function
Description
Scale
Resize the report to either a percentage of the
normal size or to fit a certain page width.
Page setup
Change the page layout of the report.
Navigation group
Access tools to navigate in the report.
Function
Description
Find
Search in the report.
First page
Go to the first page.
Previous page
Go to the previous page.
Next page
Go to the next page.
Last page
Go to the last page.
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Navigation group functions
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Table 3.14
Zoom group
Access tools to customize the display of the report.
Table 3.15
Get to know Dose Manager
Zoom group functions
Function
Description
Select
Select and drag guides in the report to increase or
decrease the margins.
Hand tool
Move the report within the reports window.
Magnifier
Increase/decrease the view magnification in the
reports window one step.
Many pages
View one or multiple pages.
Zoom out
Decrease the view magnification in the reports
window.
Zoom
Increase/decrease the view magnification in the
reports window to predefined values.
Zoom in
Decrease the view magnification in the reports
window.
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All PDMs window overview
3.6
Document group
Access tools to export or e-mail the report.
Table 3.16
Document group functions
Function
Description
Export
Export a report in one of the following file formats:
• PDF
• HTML
• MHT
• RTF
• CSV
• XLS
• TXT
• Image (BMP, GIF, JPG, PNG, TIFF, EMF, WMF)
E-mail as
E-mail a report to one of the file formats listed above.
Preview group
Manage the report preview.
Table 3.17
3.6
Preview group function
Function
Description
Close
Close the reports preview and return to the home
screen.
All PDMs window overview
The information that appears in this window is context sensitive, which
means that it will change depending on what you are currently working
on. It is possible to customize which columns to be visible, see section
“Customize the columns” on page 4-9.
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Figure 3.9
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All PDMs window
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Details tab overview
When show PDMs is selected, the following information is visible in the All
PDMs window:
3.7
Item
Description
PDM ID
A unique PDM serial number.
Displayed name
The name that is displayed in the Base Station
Online View.
Full name
Full name of the person using the PDM.
Clinical role
One of Doctor, Nurse, Technician or Other.
PDM position
One of Head, Torso, Hand, Belly, Leg or Other.
Accumulated personal dose
The PDM’s total dose measured this calendar year
or since last reset, measured in Sv.
Percentage of annual dose
The PDM's accumulated annual dose measured this
year or since last manual reset, measured in Sv.
Dose Session 1 and 2
Trip meter for dose values. The accumulated dose
for a session since last Dose Session reset,
measured in Sv.
Total personal dose
The total dose exposure for a PDM since last dose
history reset.
Battery status
The PDM's battery status:
• Green: normal use.
• Yellow: normal use.
• Red: the PDM need to be replaced in 4-6
months at normal use.
• Crossed battery: there is no battery left. The
PDM does not measure radiation and will not
communicate with Base Stations.
Details tab overview
The information that appears in the details tab is context sensitive, which
means that it will change depending on what you are currently working on.
Get to know Dose Manager
DoseAware Dose Manager Package
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All PDMs window overview
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Table 3.18
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Details tab overview
3.7.1
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PDM details
Figure 3.10 PDM details
When a PDM is selected in the All PDMs window, you can access the
following information in the details tab:
Table 3.19
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3.7.2
PDM details items
Item
Description
PDM information
For descriptions, see section “All
PDMs window overview ” on page 3-15.
Dose information
For descriptions, see section “All
PDMs window overview ” on page 3-15.
Member of groups
Shows the groups the PDM belongs to, if any.
Notes
View and write optional notes about the PDM.
Group details
Figure 3.11 Group details
DoseAware Dose Manager Package
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Details tab overview
When a group is selected in the Groups window, you can access the
following information in the details tab:
Table 3.20
Item
Description
Name
View and change the group’s name
Description
View and change an optional description for the
group.
Group members
Shows the group’s members.
Notes
View and write optional notes about the group.
Report details
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3.7.3
Group details items
Figure 3.12 Report details
When a report is selected in the reports window, you can access the
following information in the details tab:
Table 3.21
Get to know Dose Manager
Report details items
Item
Description
Period
The report’s time period.
Name
View and change the report’s name.
Header text
View and change an introduction to the report.
Grouping enabled
Check this box to enable group name in the report.
Group description
Check this box to enable group description in the
report.
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Dose graph tab overview
3.8
3.8
Item
Description
Show graph
Check this box to enable an optional pie chart in
the report.
Report members
Show the PDM(s) and group(s) that are members
of the group.
Notes
View and write optional notes about the report.
Dose graph tab overview
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Figure 3.13 Dose graph overview
In the dose graph tab, data from one or several PDMs will be presented as a
graph. It is possible to navigate in the graph and to customize the view
according to your needs, see section “View dose history as a graph
”
on page 4-11 and section “View dose history as a graph” on page 4-18 for
instructions.
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Dose graph tab overview
3.8.1
Graph legend
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In the graph legend you can see information about the graphs for different
PDMs.
Figure 3.14 Graph legend
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Dose graph tab overview
3.8.2
3.8
Selections in a dose graph
Figure 3.15 A selection in a dose graph
Make selections in a dose graph to analyze a certain time span further, see
section “Make a selection in a graph” on page 4-13. When you have made a
selection, the following information is available in the graph legend:
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Table 3.22
DoseAware Dose Manager Package
Dose graph selections
Item
Description
Selection summary
An overall description about the selection.
Start
The selection’s start date and time.
End
The selection’s end date and time.
Span
The selection’s duration in number of days and
hours.
Name
Sort the list of PDMs in a selection either
ascending or descending.
Dose
The total dose in the selected time span.
Peak dose rate
The maximum dose rate in the selected time span.
Mean dose rate
The mean dose rate in the selected time span.
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Dose table tab overview
3.8.3
Events in a dose graph
The dose graph can show information about the following events:
Table 3.23
Dose graph events
Event
Description
Base Station to PDM synchronization Shows when a PDM has been synchronized via a
occasions
Base Station.
Shows when a PDM has been synchronized via a
Cradle.
Session reset occasions
Shows when Dose Session 1 or 2 has been reset.
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Dose table tab overview
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Cradle to PDM synchronization
occasions
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Figure 3.16 Dose table overview
Get to know Dose Manager
DoseAware Dose Manager Package
Document version 1.2
Dose table tab overview
3.9
In the dose table tab, data from one or several PDMs will be presented as
a table. It is possible to navigate in the table and to customize the view
according to your needs, see section “View dose history as a graph
”
on page 4-11 and section “View dose history as a graph” on page 4-18 for
instructions.
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Dose table tab overview
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DoseAware Dose Manager Package
Document version 1.2
4
Use Dose Manager
This chapter contains instructions and commonly used workflows in Dose
Manager. Detailed descriptions of all the available features are found in
section “Get to know Dose Manager ” on page 3-1.
4.1
4.1.1
Get started with Dose Manager
Change PDM information and settings
When you change the PDM’s information and settings in Dose
Manager the PDM will synchronize these changes to Base Stations and
DoseView.
NOTE
It is only possible to access and change the PDM options when the PDM is placed in
a Cradle.
Follow the instructions below to change PDM information and settings:
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Make sure that a Cradle is connected to your computer’s USB port.
Insert a PDM in the Cradle.
The computer will detect the PDM automatically and the PDM
information will appear in Dose Manager.
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Access the PDM options dialog by clicking the PDM options button in the
PDM Group in the Home tab.
The PDM options dialog is separated in three tabs. For descriptions about
the information that is available in these tabs, see section “PDMs” on page
3-4.
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Use Dose Manager
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Get started with Dose Manager
Information tab — Change information about the person using the
Figure 4.1
PDM settings Information tab
Settings tab — Change the PDM’s settings and access information about
the PDM. The actions synchronize time and reset dose history are applied
immediately. Store or discard all other changes with Save or Cancel.
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PDM. Store or discard changes with Save or Cancel.
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DoseAware Dose Manager Package
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Figure 4.2
Get started with Dose Manager
4.1
Use Dose Manager
4-3
PDM settings tab
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Get started with Dose Manager
Dose tab — View the current accumulated dose
Figure 4.3
4.1.2
PDM settings Dose tab
Wait for a few seconds before you remove the PDM from the Cradle after
you have saved the changes.
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for the PDM and reset Dose Session 1 and 2. The action
reset Dose Session is applied immediately and also exits the dialog.
Collect data from PDM
Follow the instructions below to collect data from a PDM:
Make sure that a Cradle is connected to your computer’s USB port.
Insert a PDM in the Cradle.
The computer will detect the PDM automatically and the PDM
information will appear in Dose Manager.
Use Dose Manager
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4.1.3
4.1
Collect data from Base Station
Follow the instructions below to collect data from one or several Base
Stations in your local network:
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Figure 4.4
Collect data from Base Station
Click the button Manage in the Home toolbar.
Select Find Base Stations and wait while Dose Manager is searching for
Base Stations in your network.
Select a Base Station and click Select.
Check the box Include in synchronization and click OK.
Click the button Synchronize.
The PDM information will appear in Dose Manager.
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4-5
Get started with Dose Manager
Finding Base Stations on a local network might not be possible due to the
network configuration. If you cannot find a Base Station that is installed on
your local network it can also be added to the list of Base Stations for Dose
Manger using its network IP address. The IP address used by the Base
Station can be found in its network setup menu.
If communication with a Base Stations that has been manually added to the
list by using its network address does not work, it might be a result of
network configuration. Make sure that the Base Station and Dose manager
PC is connected to the same network and use the same subnet mask. If the
problems cannot be resolved, contact the local network administrator.
Collect data from USB
Follow the instructions below to collect data from USB:
Click the button Synchronize USB in the Home toolbar.
Select the folder from which to synchronize Base Station data.
Click OK.
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Troubleshooting
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DoseAware Dose Manager Package
Document version 1.2
Get started with Dose Manager
4.1.5
4.1
Show and manage groups of PDMs
Figure 4.5
Create a group of PDMs
Follow the steps below to create a new group:
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Click the button Groups in the Home toolbar to view the groups’ tree.
Right-click Groups in the groups’ tree to create a new sub group.
Go back to the All PDMs window by clicking on Show in the PDMs
group; then drag PDM(s) from the All PDMs window to group(s) they are
going to belong to.
Philips Healthcare
Right-click on a group to delete or rename the group or access group properties.
WARNING
4.1.6
Deleting a PDM from the All PDMs window will result in removing the PDM and all
related dose history from the Dose Manager database.
Work with dose sessions
Use Dose Session 1 and 2 to measure dose for specific time spans, for
example a specific procedure or a working day.
DoseAware Dose Manager Package
Document version 1.2
Use Dose Manager
4-7
Get started with Dose Manager
The end user can easily reset these Dose Sessions in the Base Station without
the use of a computer. When Dose Sessions are reset either on a Base
Station that is synchronized to Dose Manager, or directly in Dose Manager,
a Dose Session event will be added to the dose history. This event will be
visible on the PDM’s accumulated dose series when viewed.
NOTE
The accumulated dose history, the dose rate history and Dose Sessions 1
and 2 will be reset to 0. The dose history that was available before reset will
be archived and possible to retrieve by clicking + next to the PDM in the All
PDMs window. Dose Manager will start a new session for the PDM and it
will appear as if the dose history will start measuring from 0 in the new session.
Follow the steps below to reset the dose history:
Make sure that a Cradle is connected to your computer’s USB port.
Insert a PDM in the Cradle.
The computer will detect the PDM automatically and the PDM
information will appear in Dose Manager.
4.1.8
Access the PDM settings dialog by clicking the PDM options button.
Select the Settings/dose tab.
Click Reset dose history. This action is applied immediately and also exits
the dialog.
Save data
Dose Manager automatically saves application and dose
data to the database that you are currently working on.
Use Dose Manager
DoseAware Dose Manager Package
Document version 1.2
0900a44780045a3b
Reset dose history
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4.1.7
Dose Session resets that are done in DoseView will not be displayed as an event in
Dose Manager.
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Work with the main window
4.2
Use Save as to save the database you are currently working on with a
new name.
NOTES
4.2
4.2.1
•
•
The database can only be saved on a local drive. A network drive is not supported.
Dose Manager does not handle backup and restore. Therefore you have to make
sure that you are saving the database in a location that is backed up.
Work with the main window
Customize the columns
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Figure 4.6
DoseAware Dose Manager Package
Document version 1.2
Customize columns
Use Dose Manager
4-9
Work with the main window
Follow the instructions below to add or remove columns in the main window:
Right-click in the column header row in the main window and select
Show field chooser.
Drag and drop column headers between the field chooser and the column
header row in the main window.
The order of the selected column headers can be easily changed. Just drag
and drop a column header to move it to the left or to the right.
Sort information in the columns
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• Click on the different column headers to sort the list ascending or descending.
0900a44780045a3b
4.2.2
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DoseAware Dose Manager Package
Document version 1.2
Analyze dose history from one PDM
4.3
4.3.1
4.3
Analyze dose history from one PDM
View dose history as a graph
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Figure 4.7
View dose history as a graph
Follow the instructions below to view dose history as a graph:
Select the PDM you would like to analyze in the All PDMs window.
Click the tab Dose Graph to see the dose data presented as a graph.
Click Show all.
All available data for the selected PDM will appear. The time range will
start the first date the PDM begun to measure dose and stop the last
date the PDM was synchronized.
DoseAware Dose Manager Package
Document version 1.2
Use Dose Manager
4-11
Analyze dose history from one PDM
Use the Navigation and Graph details toolbars in the Dose
Navigation toolbar to customize the graph and navigate in it.
Click the button Legend to the left of the graph to see the graph legend.
To make the graph legend permanently visible, click the pin in the upper
right corner. Click the pin again to hide the graph legend.
To change the graph colors, select a PDM and right-click on it. Select either
dose graph color or dose rate graph color and choose your preferred color
and click OK.
Navigate in a graph
Figure 4.8
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4.3.2
Zoom in a graph
Perform the following actions to navigate in a graph:
Use Dose Manager
Use the mouse to left click and drag in the graph to increase the view
magnification.
Use the tools in the dose navigation toolbar to navigate further in the graph.
DoseAware Dose Manager Package
Document version 1.2
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Analyze dose history from one PDM
4.3.3
4.3
Make a selection in a graph
Figure 4.9
Make a selection in a graph
If you want to analyze a certain part of a graph further, follow
the instructions below to make a selection, which will give you more
information:
Use the mouse to Shift-click and drag to select in the graph.
This makes a selection in a time span in the graph. The selection is
indicated with vertical red dotted lines.
View detailed information from the selection in the graph legend.
Clear the selection by clicking Clear in the dose navigation toolbar.
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4-13
Analyze dose history from one PDM
View dose history as a table
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4.3.4
Figure 4.10 View dose history as a table
Follow the instructions below to view dose history as a table:
Select the PDM you would like to analyze in the All PDMs window.
Click the tab Dose Table to see the dose data presented in a table.
Click Show all.
All available data for the selected PDM will appear. The time range will
start the first date the PDM begun to measure dose and stop the last
date the PDM was synchronized.
Use Dose Manager
DoseAware Dose Manager Package
Document version 1.2
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Analyze dose history from one PDM
NOTE
4.3.5
Click Expand all to see detailed information.
Use the Navigation and Graph details toolbars in the Dose
Navigation toolbar to customize the table and navigate in it.
4.3
The data presented in the table depends on which time span that is used.
Print data from a dose graph or dose table
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Figure 4.11 Print dose history
DoseAware Dose Manager Package
Document version 1.2
Use Dose Manager
4-15
Analyze dose history from one PDM
The currently viewed dose graph or dose table can be printed. The same
data that is displayed will be printed. Follow the instructions below to print:
Enter the application menu and either selectPrint or continue with steps 2-3.
Select Print Preview to preview and customize the print area.
In this menu you can also find tools to export and e-mail the current view.
Export data from a dose table
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4.3.6
Select Print.
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Figure 4.12 Export data from dose table
Use Dose Manager
DoseAware Dose Manager Package
Document version 1.2
Analyze dose history from one PDM
4.3
Follow the instructions below to export data from a dose table for further
analysis:
Make sure that you are in the Dose Table view.
Select the PDM(s) from which you want to export data.
Note that all PDMs in a selection may not have been exposed to radiation
during the same time.
Click the Export button and select your preferred file format.
Save the document on your computer.
NOTE
Only the data that is currently visible in the dose table will be exported. Click the
button Expand all to make all data visible.
Copy specific cells in a table
Make sure that you are in the Dose Table view.
Select the PDM(s) from which you want to export data.
Note that all PDMs in a selection may not have been exposed to radiation
during the same time.
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Select the cells that you want to copy by clicking on the first and last row
that are going to be included.
Copy the cells with the command ctrl + c.
Paste the copied cells in the target document with the command ctrl + v.
Export data to a tab-separated text file
Make sure that you are in the Dose Table view.
Select the PDM(s) from which you want to export data.
Note that all PDMs in a selection may not have been exposed to radiation
during the same time.
DoseAware Dose Manager Package
Document version 1.2
Use Dose Manager
4-17
Analyze dose data from several PDMs
NOTE
4.4
Click the Export raw data button.
Save the document on your computer.
Only the data that is currently visible in the dose table will be exported. Click the
button Expand all to make all data visible.
Analyze dose data from several PDMs
View dose history as a graph
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4.4.1
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Figure 4.13 Analyze dose history from several PDMs
Use Dose Manager
DoseAware Dose Manager Package
Document version 1.2
Analyze dose data from several PDMs
4.4
Follow the instructions below to view dose history from several PDMs as a
graph:
Select either:
• Several PDMs in the All PDMs window by holding down Ctrl while
clicking on the PDMs.
Or
• A group of PDMs.
Click the tab Dose Graph to see the dose data presented as a graph.
Click Show all.
All available data for the selected PDMs will appear. The time range will
start the first date any PDM received dose and stop the last date any PDM
received dose.
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DoseAware Dose Manager Package
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Use Dose Manager
4-19
Analyze dose data from several PDMs
Click the button Legend to the left of the graph to see the graph legend.
To make the graph legend permanently visible, click the pin in the upper
right corner. Click the pin again to hide the graph legend.
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To change the graph colors, select a PDM and right-click on it. Select either
dose graph color or dose rate graph color and choose your preferred color
and click OK.
Figure 4.14 Make a selection in a graph
If you want to analyze a certain part of a graph further, follow the steps
below to make a selection:
Use Dose Manager
Make sure that the graphs you are interested in looking at are selected.
DoseAware Dose Manager Package
Document version 1.2
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Analyze dose data from several PDMs
4.4
Click Shift in combination with using the mouse to left click and drag in
the graph.
This makes a selection in a time span in the graph. The selection is
indicated with vertical red dotted lines.
4.4.2
View information about this selection in the graph legend.
Click Clear, either in the graph legend or in the Dose
Navigation toolbar, to clear your selection.
View dose history as a table
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Figure 4.15 View dose history as a table
DoseAware Dose Manager Package
Document version 1.2
Use Dose Manager
4-21
Reports
Follow the instructions below to view dose history as a table:
Select either:
• Several PDMs in the All PDMs window by holding down Ctrl while
clicking on the PDMs.
Or
Click the tab Dose Table to see the dose data presented in a table.
Click Show all.
All available data for the selected PDM will appear. The time range will
start the first date the PDM begun to measure dose and stop the last
date the PDM was synchronized.
NOTE
4.4.3
Use the Navigation and Graph details toolbars in the Dose
Navigation toolbar to customize the table and navigate in it.
The data presented in the table depends on which time span is used.
Print data from a dose graph or dose table
See section “Print data from a dose graph or dose table
4-15
4.4.4
Export data from a dose table
See section “Export data from a dose table
4.5
” on page
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• A group of PDMs.
” on page 4-16
Reports
You can easily create reports for further analysis of both separate PDMs and
groups of PDMs.
Use Dose Manager
DoseAware Dose Manager Package
Document version 1.2
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Reports
4.5.1
4.5
Create reports
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Figure 4.16 Create a report
Philips Healthcare
Follow the instructions below to create a report for dose data:
Click the Show button in the reports group.
Click New.
Dose Manager will open a Report Wizard.
DoseAware Dose Manager Package
Select one of the standard templates and press Next.
Select which PDM(s) and/or group(s) of PDMs to include in the report by
using the arrows and press Next.
Document version 1.2
Use Dose Manager
4-23
Reports
Select the time range for the report.
If the end time for the report is in the future, for example if you make a
report for the current year before it is ended, the report will be dynamically
updated each month.
Click Create.
Access the report preview mode by double-clicking it in the
Main toolbar. Exit the report preview by clicking Close.
Export or e-mail a report
To be able to e-mail a report you need to have an external e-mail client installed on
your computer.
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4.5.2
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Figure 4.17 Select a report to export or e-mail
Use Dose Manager
DoseAware Dose Manager Package
Document version 1.2
Reports
4.5
Follow the instructions below to export or e-mail a report:
Click the Show button in the reports group.
Double-click on the report you would like to export to enter the report
preview mode.
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Figure 4.18 Export or e-mail a report
DoseAware Dose Manager Package
Select either Export or E-mail as in the Document toolbar and select the
preferred file format.
Enter export options.
Click Close to exit the report preview mode.
Document version 1.2
Use Dose Manager
4-25
Dose Manager options
4.6
4.6.1
Dose Manager options
Set password
Follow the instructions below to set a password:
Click the Application menu.
Select Options.
Enter a password in the field New Password.
NOTE
4.6.3
Contact you local administrator for password guidelines.
Repeat the password in the field Verify Password.
Click OK.
Change password
Follow the instructions below to change the current password:
Click the Application menu.
Select Options.
Enter your current password in the field Current Password.
Enter a new password in the field New Password.
Repeat the new password in the field Verify Password.
Click OK.
Change language
Use Dose Manager
Follow the instructions below to change the user interface language:
Click the Application menu.
Select Options.
DoseAware Dose Manager Package
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To protect the information stored in Dose Manager, it is possible to set an
optional password that will be required when Dose Manager is launched.
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Dose manager license
4.7
Select your preferred language in the drop-down menu.
Click OK.
Re-start Dose Manager to apply the change.
4.7
Dose manager license
Dose Manager shall be used only on the designated hardware and at the site
of the licensee as specified in the Customer Software License Agreement. A
separate Dose Manager is required per each designated hardware on which
the Dose Manager is to be used.
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9897 100 01273
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Dose manager license
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DoseAware Dose Manager Package
Document version 1.2
5
5.1
Product disposal
Introduction
Philips Medical Systems is concerned to help protect the natural
environment, and to help ensure continued safe and effective use of this
product, through proper support, maintenance and training.
Therefore Philips products are designed and manufactured to comply with
relevant guidelines for environmental protection. As long as the product is
properly operated and maintained, it presents no environmental risks.
However, the product may contain material, which could be harmful to the
environment if disposed of incorrectly. Use of such material is essential to
performing the functions of the product, and to meeting statutory and other
requirements.
This section of these Instructions for Use is directed mainly at the user/
owner of the product.
5.2
Passing the system on to another user
If this product passes to another user, it must be in its complete state,
including all product support documentation.
Make the new user aware of the support services that Philips Medical
Systems provides for installing, commissioning and maintaining the product.
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Before passing on the product or taking it out of service, all data must be
(backed up elsewhere if necessary, and) unrecoverable be deleted on the
product.
It must be remembered by all existing users that passing on electrical
products to new users may create serious technical, medical and legal (e.g.
on privacy) risks. Such risks can arise even if the product is given away.
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Product disposal
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Final disposal of the system
Existing users are strongly advised to seek advice from their local Philips
Medical Systems representative before committing themselves to passing on
any product. Alternatively, contact the manufacturer.
Final disposal of the system
Final disposal is when the user disposes of the product in such a way that it
can no longer be used for its intended purpose(s).
In the European Union, this label (according to the WEEE directive)
indicates that the product should not be disposed of together with
household waste:
This product should be disposed of at an appropriate facility to enable
recovery and recycling.
Philips supports users in:
• Recovering reusable parts.
• Recycling of useful materials by competent disposal companies.
• Safe and effective disposal of product.
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0900a44780045a3b
Once the product has been passed on to a new user, a previous user may still
receive important safety-related information, such as bulletins and field
change orders. In many jurisdictions, there is a clear duty on the previous
user to communicate such safety-related information to new users. Previous
users who are not able or prepared to do this should inform Philips Medical
Systems about the new user, so that Philips Medical Systems can provide the
new user with safety-related information.
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Fitting, removing, and disposing of batteries
5.4
For advice and information, contact your Philips Service Organization first,
or otherwise the manufacturer.
5.4
Fitting, removing, and disposing of batteries
NOTE
Batteries harm the environment; dispose of the old batteries in an environmentally
sound way.
For information about disposal of the product, batteries, and hazardous
materials, see the Philips Medical Systems product sustainability website at:
http://www.healthcare.philips.com/main/about/Sustainability/Recycling/
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Fitting, removing, and disposing of batteries
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6
6.1
Technical data
PDM and Base Station/Dose Manager memories
Dose rate samples that have been overwritten in the PDM’s dose rate
memory may still be available in the Base Station and
Dose Manager memories.
If there are no dose rate samples neither in the Base Station or
Dose Manager memories, nor in the PDM dose rate memory, the Base
Station and Dose Manager will instead display mean dose rate values based
on accumulated dose values.
Lack of dose rate samples in the Base Station and/or
Dose Manager memories occurs when the:
• PDM is not within range of the Base Station when it is exposed to radiation.
• Dose rate samples in the PDM dose rate memory are overwritten.
6.2
Time management
The PDM logs dose history in local time with no daylight saving time
adjustments. Daylight saving time adjustment is done in the Base Station,
DoseView or Dose Manager when the dose history is presented.
The following happens when the daylight saving time is changed:
• When going to summertime, one extra hour with no dose data will be
added to the dose log.
• When going to wintertime, two hours of dose data will be merged into
one hour. This hour contains no dose rate details. When changing
from summertime to wintertime, dose date details in the two merged
hours will not be displayed.
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Technical data
6-1
Security and privacy requirements
6.3
Security and privacy requirements
Network ports
TCP/UDP
Port
number
Protocol
Additional note
TCP
8070
gSOAP httpd 2.7
Used for regular (bidirectional)
communication between Base Station
and Dose Manager
UDP
8060
Proprietary discovery
protocol
Protocol (bidirectional) used for Base
Station discovery
Encryption
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DoseAware data is encrypted during transmission, at rest on the Base
Station and is stored in an encrypted Dose Manager database.
0900a44780045a3b
The following ports and protocols are open on the Base Station for
communication with the Dose Manager:
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