Xmark ETG INFANT TAG User Manual USERS MANUAL

Xmark Corporation INFANT TAG USERS MANUAL

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USERS MANUAL

EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0User ManualMarch 2000Table of Contents
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0P 1. LIMITED WARRANTY.....................................................................................................................3P 2. RECORD OF CHANGES ..................................................................................................................4P 3. FCC REGULATIONS........................................................................................................................5P 4. SYSTEM MAINTENANCE................................................................................................................61. SYSTEM INTRODUCTION..................................................................................................................91.1. SYSTEM COMPONENTS ......................................................................................................................91.2. TERMS USED IN THIS DOCUMENT ........................................................................................................91.3. COMPUTER DISPLAY CONVENTIONS ................................................................................................102. USER LEVEL .......................................................................................................................................112.1. ADMITTING A PATIENT.....................................................................................................................112.2. DISCHARGING A PATIENT.................................................................................................................142.3. SILENCING AND ACCEPTING ALARMS ..............................................................................................162.4. “NURSE SAVER” AND “LOITERING” FEATURES.................................................................................183. SUPERVISOR LEVEL.........................................................................................................................193.1. ACCESSING SUPERVISOR LEVEL.......................................................................................................193.2. EXITING SUPERVISOR LEVEL ............................................................................................................204. ACTIVITY LOG MANAGEMENT.....................................................................................................214.1. ACTIVITY LOGS................................................................................................................................214.2. NAVIGATING THE ACTIVITY LOG.......................................................................................................224.3. ADDING A SUPERVISOR ANNOTATION TO AN ALARM........................................................................224.4. BACKING UP ACTIVITY LOGS...........................................................................................................235. MANAGING TAGS..............................................................................................................................245.1. TAGS ...............................................................................................................................................245.2. ADDING A NEW P-TAG TO THE SYSTEM ............................................................................................255.3. DELETING A P-TAG FROM THE SYSTEM.............................................................................................265.4. DISABLING A P-TAG.........................................................................................................................275.5. UNASSIGNING A P-TAG....................................................................................................................275.6. EDITING A P-TAG RECORD...............................................................................................................285.7. PRINTING.........................................................................................................................................286. MANAGING SYSTEM USERS...........................................................................................................296.1. ADDING A NEW USER TO THE SYSTEM...............................................................................................306.2. DELETING A USER FROM THE SYSTEM ...............................................................................................316.3. DISABLING A SYSTEM USER ..............................................................................................................316.4. EDITING A SYSTEM USER ACCESS......................................................................................................317. SHUTTING AND RESTARTING THE SYSTEM.............................................................................327.1. SHUTTING DOWN .............................................................................................................................327.2. RESTARTING THE SYSTEM.................................................................................................................32P 1. Limited Warranty
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0EXI Wireless Systems Inc. (“EXI”) hereby warrants the product(s) accompanying this limited warranty (the“Product(s)”) to be free of defects in materials and workmanship for a period of two years (excluding anybatteries that may be added to or used in conjunction with the Products(s)) from the date of delivery of theoriginal purchase of the Product(s) subject to the limiting conditions set forth below, provided that EXI hasreceived notification of such defects no later than 30 days after expiration of the applicable warranty periodand provided further that EXI has received a fully completed registration card (below) within 30 days fromthe date of original purchase of the Product(s).The responsibility of EXI under this warranty is and shall be limited to repairing or replacing the Product(s)or any part thereof determined by EXI in its sole discretion to be defective in workmanship or material.The installation of the Product(s) shall be deemed as acceptance by the original purchaser and any subse-quent purchaser of the Product(s) (collectively the “Purchaser”) of the terms set out in this limited warrantyincluding the following further limiting conditions:(a) EXI shall not be responsible for any repair or replacement of any Product(s) which has been found,upon inspection, to have been subjected to abuse, misuse or negligence, or any damage attributable to acci-dent, lightning, power surge, brown-out, leaking, damaged or inoperative batteries or to have been installed,altered or repaired contrary to factory designated procedures without the prior written consent of EXI;(b) It is understood, and the Purchaser agrees further to so inform any user of the Product(s) that the Prod-uct(s) is not, nor can it be, infallible in the detection of wandering patients, the prevention of infant abduc-tion, the prevention of theft of assets or any other contemplated use of the Product(s). The Purchaser willwarn all users and acknowledges on it’s own behalf that it has read and understands the above-mentioned limitations of the Product(s). The Purchaser further acknowledges that the Product(s) aresolely intended to provide an additional safeguard in notifying staff and accordingly do not guarantee theprevention of wandering patients or the attempted abduction of an infant or the theft of assets;(c) It is further agreed by the Purchaser that the Purchaser has received no additional promises or state-ments of fact from EXI or its agents relative to the Product(s) upon which the Purchaser might have relied inpurchasing the Product(s);(d) The warranty set out above excludes and is in lieu of all other express or implied warranties, condi-tions or obligations, and no person is authorized to give any further representation or warranty or assumeany further obligation on behalf of EXI. Although the Purchaser may have other rights, as they may varyfrom State to State or Province to Province, where it is legally possible to do so any statutory warranty ishereby expressly excluded. The warranty is subject to the domestic laws of Canada and the Purchaseragrees to attorn to the jurisdiction of the courts of competent jurisdiction in the Province.(e) EXI shall not be liable for any damages, whether direct or, indirect, incidental, consequential or arisingout of contact or tort with the sole exception of the warranty set out above and any rights expressly createdby applicable statute.THIS WARRANTY IS VALID ONLY IN THE USA AND CANADAP 2. Record of Changes
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0March 2000 Revision 5.0 Added FCC RegulationsP 3. FCC RegulationsThis device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1)This device may not cause harmful interference, and (2) This device must accept any interference received, in-cluding interference that may cause undesired operation.This equipment has been tested and found to comply with the limits for Class B Digital Device, pursuant to Part15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0a residential installation. This equipment generates and can radiate radio frequency energy and, if not installedand used in accordance with the instructions, may cause harmful interference to radio communications. How-ever, there is no guarantee that interference will not occur in a particular installation. If this equipment doescause harmful interference to radio or television reception, which can be determined by turning the equipment offand on, the user is encouraged to try to correct the interference by one or more of the following measures.• Reorient or relocate the receiving antenna• Increase the separation between the equipment and receiver• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected• Consult the dealer or an experienced radio/TV technician for helpAny changes or modifications not expressly approved by the party responsible for compliance could void theuser’s authority to operate the equipment.EXI Wireless Systems Model No.: Patient TagCANADA: 287710217261A FCC ID: HE7 PTG* This device complies with Part 15 of the FCC Rules. Operation issubject to the following two rules: (1) This device may not cause harmfulinterference, and (2) This device must accept any interference received,including interference that may cause undesired operation.Made in CanadaEXI Wireless Systems Model No.: Halo Infant/ECO tagCANADA: TBD FCC ID: HE7 ETG* This device complies with Part 15 of the FCC Rules. Operation issubject to the following two rules: (1) This device may not cause harmfulinterference, and (2) This device must accept any interference received,including interference that may cause undesired operation.Made in CanadaEXI Wireless Systems Model No.: Halo Asset tagCANADA: TBD FCC ID: HE7 ATG* This device complies with Part 15 of the FCC Rules. Operation issubject to the following two rules: (1) This device may not cause harmfulinterference, and (2) This device must accept any interference received,including interference that may cause undesired operation.Made in CanadaP 4. System MaintenanceHALO is designed to assist staff in providing a higher degree of safety for patients. It is not intendedas the sole means of protection in preventing a wanderer or infant from leaving the premises.Regular checks to verify that your HALO system is operational is highly recommended.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0Intended AudienceThis manual is intended for system users (typically duty nurses) and supervisory level users who manage thesystem and the system users.ScopeThis manual will provide step by step instructions for users and supervisors who administer the usage of thesystem. The Halo system features a very simple user interface that steps the user through and provides in-structions at each step.About Halo Infant Protection SystemHalo is a premium infant protection system. Halo works in conjunction with the EXI P-tag patient trans-ponder that is capable of sensing if it has been removed from the infant. Halo is an electronic system, which,in conjunction with staff diligence, creates a secure perimeter to deter infant abductions.SYSTEM MAINTENANCE SHOULD INCLUDE THE FOLLOWING STEPS:All Tags should be checked for physical damage after each cleaning, disinfecting or sterilizationprocedure.Each Tag should be tested for correct operation before being attached to an infant. The HALOsoftware prompts for testing of Tags prior to their deployment. Please refer to the appropriatesection in this manual for the instructions.The warrantee on Tags is 2 years, and the batteries within the Tags are expected to last in accessof the warrantee period depending on the usage pattern. Do not leave Tags in the detection fieldfor long periods of time, and store them in the foil bags supplied. Failure to do so will result infalse alarms, and will reduce battery life.Set up a regular system check schedule to verify that the Controllers, Receivers and Tags are op-erational. Controllers should have the “Ready” light illuminated to show that they are powered.Check the operation of the Controller daily by starting a bypass or triggering an alarm using a Tagto ensure that it is fully operational and protecting the egress point where it is located.Check each Receiver on a regular basis to ensure that it can receive signals from Tags in the “OffBody” condition. Failure to regularly check for this operation may lead to failure to detect a Tagthat is removed from an infant, and therefore compromising protection for the infant.Whenever you see a known wandering patient, look for the Tag on their person to verify they arestill wearing it. This may require special knowledge as to the placement of the Tag.Conduct frequent back-ups of Activity Logs for future reference.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0Halo will detect if an infant is near a controlled exit and invoke countermeasures. The system will identifythe infant, the location and the time. Alarms must be accepted by staff using password access to the system.The system maintains a log of all activity.Access LevelsThe Halo system has three separate access levels:• User• Supervisor• DealerLevel Passwordrequired Functions Access ManagementUser Yes Admit PatientsDischarge PatientsAccept/Silence alarmsToggle between floor plans (NoPassword required)Access controlled bySupervisor or Dealerlevel usersSupervisor Yes All user functionsManage user listAssign usernames and passwordsView and annotate activity logsAdd/Delete tags from fleetInitiate System Data BackupsPrint logsExit the Halo systemThe first Supervisor issetup by the installingdealer. This Supervisormay add more assignedsupervisory access.Dealer Yes All user/Supervisor functionsSystem DiagnosticsSystem modificationsImporting floor plansControlled by EXISystem ConventionsEach user in the system has a unique identity (username) and password. The Supervisor assigns both theusername and password. It is suggested that both be kept between 4-8 characters to provide sufficient secu-rity and allow users to easily enter and remember their system access codes. For example:A user named Barbara Smith would have a username such as bsmith or barbs. Note that that each usershould have a unique name.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0The system prompts the user for any text entry such as usernames or infant names etc. To navigate from onefield to the next, the user may press tab or place the mouse cursor over the field and Click the left button.System SupportFor system service or support contact your installing dealer. Your dealer is:Name: _____________________________Phone: _____________________________Or contact: EXI Wireless Systems100-13551 Commerce ParkwayRichmond, BCCanada V6V 2L1Ph: 1-800-667-9689Fax: 604-207-7760Web: www.exi.com
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.01. System Introduction1.1. System ComponentsHALO Software: Primary user interface that assist in the assignment and tracking of Transponders,and displays alarms and other activities in graphical format. Also stores and al-lows printing of all system events that have been logged.Controllers: Controls an egress point and reports any Tag presence at the egress point to thecomputer. Depending on system configuration, Controllers may control door locksand local alarms, allow keypad input for door bypass, and offer a “Nurse Saver”and “Loiter” feature. The “Nurse Saver” feature eliminates nuisance alarms by notsetting off an alarm when the presence of a Tag is detected and the door is sensedas closed. In the event that the door is open, or is opened when the Tag is at theegress point, the system will alarm. The “Loiter” feature sounds an alarm if a Tagdetected at a door remains at that door for a period of time, regardless of the factthat the door may be sensed as closed.Controllers will also detect a “Tag off body” condition in its area, as does a Re-ceiver.Receivers: Detects “Tag off body” condition when a Tag is removed from a patient, and re-ports this activity to the computer.Transponders: Also referred to as “Tags”, these devices are attached to the patient. Tags initiatetwo different kinds of alarm conditions as follows:Tag-initiated-Communications (TIC)This alarm is initiated in the event that a Tag is removed from a patient.This occurs due to the fact that the Tag can no longer sense the body of thepatient.Tag-in-field Communications (TIF)This alarm is initiated when a Tag enters an area protected by a Control-ler. The Controller emits a constant field of radio waves which is pickedup by the Tag when in the proximity of the Controller. The Tag reports itspresence to the Controller, and therefore the system, when it senses thisRF field.1.2. Terms used in this documentThe following terms are used to help explain user functions in this document:Press means press a key on the keyboardClick means click the left mouse button once.Double-click means rapidly click the left mouse button twice.Select means you position the cursor on a field and highlight it by clicking once.Names of keys are bolded. For example, Press Enter.Names of dialog boxes, screens, and field titles in forms are bolded. For example, The Ad-mit Patient dialog box is displayed.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0Names of buttons are bolded. For example, Click the tags button.1.3. Computer Display ConventionsThe computer displays various types of information, which is color coded to differentiate between theDealer, Supervisor and User modes. In addition, the “Icons” that display the locations of the varioussystem components such as the Controllers and the Receivers, and the on-screen “buttons” may alsochange color to indicate their status.The figure below shows a typical user screen and identifies its components.Floor Plan ButtonsGreen: NormalBlue: Indicates that the cursor is positionedover buttonYellow: Indicated Pre-alarm condition onfloorRed: Alarm condition on this floorActive alarms fieldRed: Normal alarm colorBlue: Selected alarmAlarm Silence and Accept field.Normally grayed characters.“Silence” button is active upon selecting analarm from the Active Alarm field. “Accept Alarm” button is active after validUsername and Password are entered.Floor Plan area.Controllers shown as half-filled square iconsReceivers shown as half-filled circular iconsElevators shown as square icon with “X’Blue: Normal, Yellow: Pre-Alarm condition,Flashing Red: Full Alarm conditionArrow points at device(s) corresponding to selectedalarm in Active Alarm fieldPatient Admit and Dischargebuttons
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0TAB!"#$%&'(%$)*%!"#$%&'(%$)*%!"#$%&'(%$)*%!"#$%&'(%$)*%2. User LevelThe Halo system provides a simple, intuitive user interface. After each step, the system will automaticallytake you to the next until the task is complete.2.1. Admitting a Patient1. Select the button on the top right of the screen.Main Screen - User Level2. The system will ask for your Username and Password. Type in your Username as as-signed by your supervisor.3. Press the key on the keyboard
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0Enter4. Type in your Password5. Press key on the keyboard, or click on the Next button6. The system will now ask you to choose a tag. Select the Tag Serial Number correspond-ing to the tag you wish to use.7. The system will ask if you wish to test the tag. Select Yes if you wish to do so. The sys-tem will navigate you through the process.Note: Each infant tag has a unique serial number on the side of the tag. Thesystem will list all of the available tags registered in the system butnot yet assigned to an infant.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.08. Enter the Infant Name in any format you wish. Click9. Choose when you would like the tag removal alarm to be activated by selecting the ap-propriate Activation delay box. Select Finish. Delays apply to sensing “off body” orTIC alarms only. Tag will still initiate alarms and control at egress points10. You have now admitted the infant. If you wish to admit another, select Yes. If not, selectNo.Note: During this test, the system is verifying the tag serial number, testingthe tag removal alarm and generating an activity log entry to docu-ment the test.Hint: Ensure the bottom of the tag is held stable on your skin during thetest for about 10 seconds prior to removing. If the test fails, try itonce more on your wrist.Once the tag is verified, the system will automatically take you to the nextstep in the admit process.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0+$,-.(/0)&'(%$)*%+$,-.(/0)&'(%$)*%+$,-.(/0)&'(%$)*%+$,-.(/0)&'(%$)*%TAB2.2. Discharging a Patient1. Select the button on the top right of the screen.2. The system will ask for your Username and Password. Type in your username as as-signed by your supervisor.3. Press the key on the keyboard
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0Enter4. Type in your Password5. Press the key on the keyboard, or click on the Next button.6. Select the Patient Name you wish to discharge. Select Next.7. The system will redisplay the Infant Name for you to verify. Select Finish if this is thecorrect infant. If it is not the infant you wish to discharge, select Cancel and start fromstep 1 again.The system will continue to respond to a tag detected at an egress point, such asa doorway or elevator, and control that egress point even after the tag has beendischarged.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0AlarmAcceptanceArea2.3. Silencing and Accepting AlarmsThe Halo system will alarm when:• An assigned infant tag has been removed from an infant (off-body or TIC)• When an infant tag is detected near a controlled egress area (In field or TIF)When an alarm occurs, the system will:• Identify the infant associated with the detected tag• Identify the location by flashing an icon and expressing the location name• Identify the alarm type as a tag removal or egress area detection• Sound an audible alarm at the computer.Main Screen - User LevelDuring an alarm, the alarm acceptance area becomes active.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0TABTABSilencing an alarmTo silence the audible alarm, select Silence in the alarm acceptance area.Accepting an alarmTo accept an alarm, select the alarm condition in the active alarms field. If only one alarm exists, itwill automatically be selected.1. Type in your Username2. Press3. Type in your Password4. Press5. Enter a note in the Notes field (optional)6. SelectThe system will log the following incident details:Note: You must accept the alarm to clear the alarm condition. Silencing simply silences theaudible alarm while the incident is investigated.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0• Alarm type (tag removal or egress alarm)• Infant name• Tag number• Time• ID of staff member accepting the alarm• Staff member notes on alarm incident2.4. “Nurse Saver” and “Loitering” FeaturesIf the system is installed with the “Nurse Saver” feature, Tags detected at egress points which are se-cured will not set off nuisance alarms. A Tag detected near a door that is closed will result in the floorbutton on the computer screen turning yellow (pre-alarm), and the icon associated with that door alsoturning yellow. If a bypass keypad is installed at the door, it will flash a light and emit periodic“beeps” to indicate the presence of the Tag. This event is logged into the computer as “Tag detected atlocation xxx”, but will not create an alarm condition. An alarm is initiated if the door was to be openedwhile the Tag was still present at the door. For this feature, the door has to be equipped with a magneticswitch to sense whether it is in the closed or open position.If the tag remains at the door for a period of one minute or more, an egress alarm will be initiated andthe button on the screen and the icon will turn to red. This is the “Loitering” feature.The Halo system is usually set up to create multiple detections of an alarm for security purposes.When multiple system devices see the same tag in alarm, the system will condense this into oneincident for the staff member to accept.When multiple alarms occur, the staff member much accept each alarm before the system willclear the alarms. This normally means more that one infant tag alarmed simultaneously.All alarms are maintained in a log for supervisor review.Pre-Alarm(Yellow) Alarm (Red)
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0Supervisor TabsAltTABL3. Supervisor Level3.1. Accessing Supervisor Level1. Press the and keys on the keyboard simultaneously.2. The system will ask for your Username and Password.3. Enter you Username4. Press the key on the keyboard5. Enter your Password6. Select OK. The Supervisor screen will appear as shown below.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0Once in Supervisor mode, three Supervisor function tabs appear:• Activity• Tags• UsersSupervisor Level FunctionsSupervisor tab Access FunctionsActivity Supervisor only View activity logsAnnotate activity logsPrint logsTags Supervisor only Add or delete tagsView registered tag listDisable a tagUnassign a tagEdit patient information for tagView current infant populationUsers Supervisor only Add or delete a userDisable or Activate a userChange user passwords3.2. Exiting Supervisor LevelTo exit the Supervisor level, select the button at the bottom of the screen.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.04. Activity Log Management4.1. Activity LogsThe system allows supervisors the ability to search the historical activity log in the system. The systemwill record:• Patient admission and discharge• Alarm events including acceptance parameters• System diagnostics• Entry and Deletion of new tags and users• Warning of unassigned tags or tags not in the database• Door bypass activityTo enter the activity log area, you must first be in the Supervisor access area (See section 3.1). To viewthe activity log, select Activity Log from the Supervisor function tabs.Activity Screen - Supervisor LevelThe activity log screen will display:The system will show the system activity log. Each screen will display one page of alarm activity.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0• The time and day of activity• The type of activity• Description of the activity• The user name associated with the activity• The user notes.4.2. Navigating the activity logTo find a particular activity event, first navigate to the day of interest by selecting the “Day” buttons.To step one day back, selectTo step one day forward, selectThe date you are viewing will appear in the leftmost column.4.3. Adding a Supervisor annotation to an alarmTo add a Supervisor annotation, select the particular alarm you wish to annotate by highlighting it. Youmay highlight the alarm by navigating the mouse pointer anywhere on the alarm line and clicking the leftmouse button on the activity of interest.1. Select2. Enter the note3. Select OK
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0AltB4.4. Backing up Activity LogsThe system is capable of storing 14,000 events in the Activity Logs. Remember that all system activi-ties, including alarm conditions, pre-alarm conditions, door access and bypass activity are logged.After the 14,000 events are captured, subsequent events displace the first log in the list. That is, eventsare purged on a first-in first-out basis after the 14,000 limit is reached.Activity Logs may be backed up on the computer Hard Drive while in Supervisor mode. To initiate aback-up, simultaneously press the and keys on the Keyboard.The back-up log file is stored under the “Halo” directory on the Hard Drive of the computer. The file isdate stamped to identify the different back-up files. If it is desired to make copies of these files for ar-chiving, you will need to exit the HALO Console application and manually copy the back-up file to theremovable back-up media (such as a ZIP Disk) using the Windows Explorer program.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.05. Managing Tags5.1. TagsYour system requires each infant to wear a P-Tag. You should have a fleet of tags on hand that exceedsyour peak demand. Each tag has a unique serial number that is on the side of the tag.The tag management tab allows a Supervisor to:• Add new tags to the system• Delete tags from the system• View the existing tag fleet and edit the properties of each• Disable or Unassign a tag• Edit patient information for an assigned tag.• Print the list of tags in the fleet.To manage tags, you must be in the Supervisor level of the system.Select the Tags button on the top left of the screen.Tag Management Screen - Supervisor Level
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0Note: The automatic reader mode uses the Controller or Receiver closest to thecomputer that you are working on to enable the reading of the Tag serialnumber. Ensure you clear “Reader Mode” alarm to re-enable this device.5.2. Adding a new P-Tag to the systemTo add a new P-Tag to the system, you must first navigate to the Tags screen in Supervisor level area.You may add P-Tag’s manually or by using the Halo network to read them.To add manually:1. Select2. Select3. Enter in the serial number of the new tag4. Select OKTo use the system to read the tags in:1. Select2. Select the nearest device in the system from the list shown on the left of the “Add Tags”panel. After selecting the device and clicking on “OK”, a “Reader Mode” alarm for thedevice will appear in the Active Alarm Field. This indicates that the device selected hasentered Reader Mode and is not available for normal alarms, and is therefore in bypassstate.3. Wave the tag in the air ensuring you are not contacting the bottom of the tag. The tagshould read in automatically.4. Clear the “Reader Mode” alarm to ensure that the device comes back on line and is readyto report alarms.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.05.3. Deleting a P-Tag from the systemTo delete a P-Tag, you must first navigate to the Tags screen in Supervisor level.Tags Screen - Supervisor LevelTo delete a tag:1. Select the tag you wish to delete by navigating the mouse pointer anywhere on the line corre-sponding to the tag on the screen.2. SelectNote: The line will change color when you have selected it (See example above)
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.05.4. Disabling a P-TagTo disable a P-Tag, you must first navigate to the Tags screen in Supervisor level.To temporarily disable a P-Tag in the system:1. Select the tag to be disabled by navigating the mouse pointer anywhere on the line corre-sponding to the tag on the screen.2. Select5.5. Unassigning a P-TagAs a supervisor, you may unassign a P-Tag. To unassign a P-Tag, you must first navigate to the Tagsscreen in Supervisor level.To unassign a tag:1. Select the tag to be unassigned by navigating the mouse pointer anywhere on the line corre-sponding to the tag on the screen.2. SelectThe tag will automatically be unassigned.Note: You may only disable tags that are currently assigned to an infant.Note: The tag disabling allows for removal of the tag from the infant without an alarm.The infant is not actually discharged from the system. Once you have disabled thetag you are responsible to enable it again or remove the infant from the system inuser mode or supervisor mode. This event is captured in the Activity log.Note: Once a tag is unassigned, the patient name will be removed from the system.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.05.6. Editing a P-Tag RecordA P-Tag record may be edited if the tag is assigned to a patient. The edit function allows a Supervisorto edit the name associated with the tag serial number. To edit a P-Tag record you must be in the Tagsarea in the Supervisor level. To edit a P-Tag parameter listing:1. Select the tag to be edited by navigating the mouse pointer anywhere on the line correspondingto the tag on the screen.2. SelectThe system will now display the name currently assigned to the tag. You may edit the name by selectingthe name and typing in the edits.5.7. PrintingHard copy printing is supported for all the primary logs. It is necessary for a printer to be connected tothe Halo computer to be able to print hard copies of the logs.To initiate printing, click on the button. A preview of the print-out will appear asshown below.Click on Print to proceed with printing, or on Close to abort.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.06. Managing System UsersAs a supervisor, you control who has access to the system. Every activity in the system requires a usernameand password that is assigned and entered into the system by a supervisor.To manage users, you must have accessed the Supervisor level of the system (See section 4.1)Select Users in the top left-hand corner of the screen using the mouse.User Management Screen - Supervisor LevelThe user management screen displays:• The current authorized users• The usernames• Status (Active or Disabled)• The identity of the Supervisor assigning the user• The last date of user file edit or entry• The access level of the user
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0TABTABTAB6.1. Adding a new user to the systemTo add a new user, you must first navigate to the Users screen in Supervisor level.1. Select2. The system will then ask you to enter in a username, password and real name.3. Enter in the username you wish to assign to the user, followed by the4. Press the key on the keyboard5. Enter in the password assigned to the new user6. Press the key on the keyboard7. Enter in the common name for the user (usually their full name)8. Press the key on the keyboard9. If the user is to have Supervisor level access select Supervisor10. Select OKNote: It is suggested that supervisor access be carefully controlled. Any supervisor mayassign, delete or edit another supervisors access level.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.06.2. Deleting a user from the systemTo delete a user from the system, you must first navigate to the user area in the Supervisor level.1. Select the user you wish to delete by clicking anywhere on the line corresponding to the useron the screen2. Select6.3. Disabling a system userThe user disable function allows a user to temporarily disable the user access of a particular user. Thismay be useful when a nurse is on leave of absence but is expected to return. Instead of deleting and re-entering all of the nurses’ information, a Supervisor may leave the user in the system but disable access.To disable a user, you must first navigate to the user area in the Supervisor level.1. Select the user you wish to disable by clicking anywhere on the line corresponding to the useron the screen.2. Select6.4. Editing a system user accessA Supervisor may change a user’s password or name associated with the system username. This may beuseful for surname changes etc. To edit a user file, you must first navigate to the Supervisor level anduser area.1. Select the user you wish to edit2. SelectCaution!: Ensure you have selected the correct user prior to selecting delete. This stepcannot be undone.The user status field should now read “disabled” for that user.Note: You may change a users password and “real” name. The system username is fixed. If youwish to change the username, you will have to delete and then add the user into the systemagain.
EXI HALO User Manual 980-000002-000EXI Wireless Systems Inc. 32 March 2000Revision 5.0QAlt7. Shutting and Restarting the System7.1. Shutting downIf you wish to shut down the system, you must first enter the Supervisor level (See Section 2.1). Once inSupervisor level, Press the and keys on the keyboard simultaneously.7.2. Restarting the systemTo restart the system, you may:1. Cycle the power on the computer. (Halo will automatically launch)2. While in the Windows 98 operating system, double click on the “Halo Console” icon on thedesktop, or you can select Start – Programs – Halo, and click onCaution!: Once you have exited the software, the system will no longer log events. The doorunits will remain active and lock the exit doors if your system is designed to do so.It is recommended that the system is shut down only for servicing.Note: If your system requires restarting more than once a week, contact your dealer andhave them investigate the problem.

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