Xmark PT2 Patient Tag User Manual

Xmark Corporation Patient Tag

User manual

Revision 6.0User ManualDecember 2000March 2000, Revision 5.0, Added FCC RegulationsDecember 2000, Revision 6.0, Added new features from HALO™ software version 3.1© Copyright 2000, EXI Wireless Systems Inc., All rights reserved.
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 2 December 2000Revision 6.0Table of ContentsABOUT THIS DOCUMENT..........................................................................................................................31. SYSTEM INTRODUCTION..................................................................................................................51.1. SYSTEM COMPONENTS ......................................................................................................................51.2. TERMS USED IN THIS DOCUMENT........................................................................................................51.3. COMPUTER DISPLAY CONVENTIONS ..................................................................................................62. USER LEVEL FUNCTIONS..................................................................................................................82.1. ADMITTING A PATIENT.......................................................................................................................82.2. DISCHARGING OR EDITING A PATIENT..............................................................................................112.3. DISABLING A TAG TEMPORARILY.....................................................................................................132.4. SILENCING AND ACCEPTING ALARMS ..............................................................................................152.5. “NURSE SAVER” AND “LOITERING” FEATURES.................................................................................172.6. IMPROPERLY STORED TAGS..............................................................................................................173. SUPERVISOR LEVEL FUNCTIONS.................................................................................................193.1. ACCESSING SUPERVISOR LEVEL.......................................................................................................193.2. EXITING SUPERVISOR LEVEL ............................................................................................................204. ACTIVITY LOG MANAGEMENT.....................................................................................................214.1. ACTIVITY LOGS................................................................................................................................214.2. NAVIGATING THE ACTIVITY LOG .......................................................................................................224.3. ADDING A SUPERVISOR ANNOTATION TO AN ALARM........................................................................224.4. BACKING UP ACTIVITY LOGS...........................................................................................................235. MANAGING TAGS..............................................................................................................................245.1. TAGS ...............................................................................................................................................245.2. ADDING A NEW P-TAG TO THE SYSTEM ............................................................................................255.3. DELETING A P-TAG FROM THE SYSTEM.............................................................................................265.4. DISABLING A P-TAG.........................................................................................................................275.5. UNASSIGNING A P-TAG....................................................................................................................275.6. EDITING A P-TAG RECORD...............................................................................................................285.7. CHANGING A TAG’S EXPIRY DATE ...................................................................................................285.8. LOCATE A TAG.................................................................................................................................296. MANAGING SYSTEM USERS...........................................................................................................306.1. ADDING A NEW USER TO THE SYSTEM ...............................................................................................316.2. DELETING A USER FROM THE SYSTEM ...............................................................................................326.3. DISABLING A SYSTEM USER ..............................................................................................................326.4. EDITING A SYSTEM USER’S ACCESS LEVEL ........................................................................................327. PRINTING LOGS ................................................................................................................................338. MANAGING ALARM ANNOTATIONS............................................................................................348.1. ADDING AN ANNOTATION ...............................................................................................................358.2. DELETING AN ANNOTATION.............................................................................................................358.3. EDITING AN ANNOTATION ...............................................................................................................359. SHUTTING DOWN AND RESTARTING THE SYSTEM................................................................369.1. SHUTTING DOWN .............................................................................................................................369.2. RESTARTING THE SYSTEM.................................................................................................................36APPENDIX A - LIMITED WARRANTY....................................................................................................37APPENDIX B - FCC REGULATIONS .......................................................................................................38APPENDIX C - SYSTEM MAINTENANCE...............................................................................................39
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 3 December 2000Revision 6.0ABOUT THIS DOCUMENTIntended AudienceThis manual is intended for system users (typically duty nurses), team leaders, and supervisory level us-ers who manage the system and the system users.ScopeThis manual will provide step-by-step instructions for users and supervisors who administer the usage ofthe system. The HALO™ system features a very simple user interface that guides the user through eachstep.About the Halo Infant Protection System• HALO™ is a premium infant protection system.• HALO™ works in conjunction with the EXI P-tag patient transponder that is capable of sensingif it has been removed from the infant.• HALO™ is an electronic system, which, in conjunction with staff diligence, creates a secureperimeter to deter infant abductions.• HALO™ will detect if an infant is near a controlled exit and invoke countermeasures.• The system will identify the infant, the location and the time.• Alarms must be accepted by staff using password access to the system.• The system maintains a log of all activity.Access LevelsThe HALO™ system has three separate access levels:• User• Team Leader• SupervisorLevel Passwordrequired Functions Access ManagementUser Yes Admit PatientsDischarge PatientsAccept/Silence alarmsToggle between floor plansAccess controlled by Supervisor levelusersTeam Leader Yes All user functionsTemporarily Disable PatientAccess controlled by Supervisor levelusers
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 4 December 2000Revision 6.0Supervisor Yes All team leader functionsManage user listAssign usernames and passwordsView and annotate activity logsAdd/Delete tags from fleetAdd alarm annotationsInitiate System Data BackupsPrint logsExit the HALO™ systemThe first Supervisor is setup by theinstalling dealer. This Supervisor mayadd more assigned supervisory access.System ConventionsEach user in the system has a unique identity (username) and password. The Supervisor assigns both theusername and password. It is suggested that both be kept between 4-8 characters to provide sufficientsecurity and allow users to easily enter and remember their system access codes. For example: a usernamed Barbara Smith would have a username such as bsmith or barbs. Note that that each user musthave a unique name.The system prompts the user for any text entry such as usernames or infant names, etc. To move from onefield to the next, the user may press Tab key on the keyboard or place the mouse cursor over the field andClick the left button.System SupportFor system service or support contact your installing dealerOr contact:EXI Wireless Systems Inc.Suite 100-13551 Commerce ParkwayRichmond, BC V6V 2L1CanadaPh: 1-800-667-9689Fax: 604-207-7760Website: www.exi.com
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 5 December 2000Revision 6.01. SYSTEM INTRODUCTION1.1. System ComponentsHALO™ Software: Primary user interface that assists in the assignment and tracking of Transponders,and displays alarms and other activities in graphical format. It also stores and al-lows printing of all system events that have been logged.Controllers: Controls an egress point and reports any Tag presence at the egress point to thecomputer. Depending on system configuration, controllers may control door locksand local alarms, and allow keypad input for door bypass. They may also provide a“Nurse Saver” and “Loiter” feature. The “Nurse Saver” feature eliminates nuisancealarms by not setting off an alarm when the presence of a Tag is detected and thedoor is sensed as closed. In the event that the door is open, or is opened when theTag is at the egress point, the system will alarm. The “Loiter” feature sounds analarm if a Tag detected at a door remains at that door for a period of time, regard-less of the fact that the door may be sensed as closed.Controllers will also detect a “Tag off body” condition in its area, as does a Re-ceiver.Receivers: Detects “Tag off body” condition when a Tag is removed from a patient, and reportsthis activity to the computer.Transponders: Also referred to as “Tags”, these devices are attached to the patient. Tags initiatetwo different kinds of alarm conditions as follows:TIC - Tag-initiated-Communications:This alarm is initiated in the event that a Tag is removed from a patient. Thisoccurs when the Tag can no longer sense the body of the patient.TIF - Tag-in-field Communications:This alarm is initiated when a Tag enters an area protected by a Controller.The Controller’s antenna(s) emit a constant field of radio waves that ispicked up by the Tag when in the proximity of the Controller. The Tag re-ports its presence to the Controller, and therefore the system, when it sensesthis field of radio waves.1.2. Terms used in this documentThe following terms are used to help explain user functions in this document:- Press means to press a key on the keyboard- Click means click the left mouse button once. This term is usually used for an action button,for example, to complete a function place the mouse pointer over the button thenclick the left mouse button.- Select means you position the mouse pointer in a data area and click the left mouse button.This term is usually used to highlight data, for example when that data is to be changed, or de-leted..- Θ Names of keys are shown as the physical keys on a keyboard.
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 6 December 2000Revision 6.0- Names of dialog boxes, screens, and field titles in forms are bolded orshown graphically.- Names of buttons are shown as on screen.1.3. Computer Display ConventionsThe computer displays various types of information, which is color-coded, to differentiate between theSupervisor and User modes. In addition, the “Icons” that display the locations of the various systemcomponents such as the Controllers and the Receivers, and the on-screen “buttons” may also changecolor to indicate their status.The table below shows the various icons, and alarm conditions.Icon Name DescriptionControllers The controllers are located near egress points, suchas doors. This icon will flash red if there is acommunication problem.Receivers Receivers can be placed anywhere, and will onlydetect off-body TIC alarms.Elevators Elevators are controllers which detect TIC or TIFalarms near an elevator.Console The console is the computer that runs the HALO™software.Pre-alarmAlarm Condition Controllers or Receivers will flash these two iconswhen they receive a TIC, a TIF, or a loiter alarm.
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 7 December 2000Revision 6.0The figure below shows a typical user screen and identifies its components.Walk around:1. This is the floor plan area. It shows the positions of all controllers, receivers, elevators, and con-soles that are installed in your system.2. Floor navigation buttons. Clicking on the desired floor will cause that floor to be displayed on thescreen. The buttons will change color depending on the alarms have occurred on each floor:-Green: NormalBlue: Indicates that the cursor is positioned over buttonYellow: Indicates Pre-alarm condition on floorRed: Alarm condition on this floor3. These are the action buttons. From here you can Admit a Patient and Discharge or Edit a Patient.Team leaders may also Disable a Tag.4. This is the list of Active Alarms. When an alarm occurs, the description of the alarm will be dis-played in this window. In order to Silence or Accept the Alarm, you must point the mouse to theline with alarm, and click the left mouse button to select. When the alarm is selected it will turnblue.5. Once an alarm has been selected from the Active Alarms list, the Username, Password, and Notesfields will become active. In order to accept an alarm, these three fields must be filled in.6. These are the Accept Alarm and Silence buttons. Once the Username, Password, and Notes fieldsare filled in, the Accept Alarm button will become active. Click on the Accept Alarm button toaccept the alarm. The Silence button is always available after selecting an alarm from the list.123645
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 8 December 2000Revision 6.02. USER LEVEL FUNCTIONSThe Halo system provides a simple, intuitive user interface. After each step, the system will automatically takeyou to the next step until the task is complete.2.1. Admitting a PatientSelect the button on the top right of the screen.Main Screen - User LevelEnter Username and Password:1. Type in your Username as assigned by your supervisor.2. Press the Θ key on the keyboard3. Type in your Password4. Press the ≅key on the keyboard, or click on the button.5. The Select a tag screen will appear.
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 9 December 2000Revision 6.0Select a Tag:1. Select the tag number that corresponds to the serialnumber on the side of the tag you wish to use. Thelist contains only available tags which have beenregistered in the system but not assigned to aninfant.2. Click on to go to the Confirm Tag step.Confirm Tag:1. Click on to begin a test of the tag.• We recommend that you test each tag before use.The system will guide you through the processTest tag1. Expose the tag, or trigger an off-body TIC alarm• During this test, the system is• verifying the tag serial number• testing the tag removal alarm• generating an activity log entry to document thetest.If the test is successful, the system will take you to the next step in the admit process.If the controller cannot detect the tag, select to go back and try another tag.Ensure the bottom of the tag is held stable on your skin during the test for about 10 seconds prior toremoving.If the test fails, try it once more on your wrist.
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 10 December 2000Revision 6.0Enter Patient Information:1. Verify that the Tag # shown matches the serialnumber on the Tag you have just selected2. Type the Patient info3. Click when done.Choose Activation Delay:1. Select the required Activation delay2. Click on to complete the admission3. NOTE that Delays apply to sensing “off- body” orTIC alarms only. Tag will still initiate alarms ategress points.1. Click on to admit another patient2. Click on to return to the main screen
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 11 December 2000Revision 6.02.2. Discharging or Editing a PatientSelect the button on the top right of the screen.Main Screen - User LevelEnter Username and Password:1. Type in your Username as assigned by your supervisor.2. Press the Θ key on the keyboard3. Type in your Password4. Press the ≅ key on the keyboard, or click on the button.Select Option
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 12 December 2000Revision 6.01. Select the option require.2. Click onSelect Patient:1. Select the Patient Name/Tag that you wish toeither discharge or edit2. Click on .Editing a Patient’s Info:1. Type the changes to the existing information2. Click onDischarging a Patient:1. Verify the Infant Name2. Click on to discharge the infant3. Click on or if the infantis not to be discharged.4. Note: The system will continue to respond to atag detected at an egress point, such as adoorway or elevator, and control that egresspoint even after the tag has been discharged.
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 13 December 2000Revision 6.02.3. Disabling a Tag TemporarilyThe newest version of the HALO™ software allows a user with Team Leader or Supervisor access totemporarily disable a tag for a period of 5, 10 or 15 minutes.To temporarily disable a P-Tag from the console:Select the button on the top-right hand corner of the console.Main Screen - User LevelEnter username and password:1. Type in your Username as assigned by your supervisor.2. Press the Θ key on the keyboard3. Type in your Password4. Press the ≅ key on the keyboard, or click on the button.
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 14 December 2000Revision 6.0Select patient:1. Select the patient whose tag you wish to disable2. Click on press the button.Choose time delay:1. Select the length of time the tag is to be disabled for2. Click on• Choose the minimum time that you think is necessary• The Disable Tag feature accessible from the ControlPanel only• Only off-body (TIC) alarms are delayed for theselected amount of time.• TIF alarms, created when a tag is near an egress point can still be triggered during this pe-riod.Click on to disable another tagClick on to return to the main screen
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 15 December 2000Revision 6.0AlarmAcceptanceArea2.4. Silencing and Accepting AlarmsThe HALO™ system will cause an alarm when:• An assigned infant tag has been removed from an infant (off-body or TIC).• When an infant tag is detected near a controlled egress area (in-field or TIF).When an alarm occurs, the Alarm Acceptance Area will appear and the system will:• Identify the infant associated with the detected tag.• Identify the location by flashing an icon and expressing the location name.• Identify the alarm type as a tag removal or egress area detection.• Sound an audible alarm at the computer.When multiple system devices see the same tag in alarm, the system will condense them into one inci-dent. However, each alarm must be Accepted individually.Main Screen - User Level
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 16 December 2000Revision 6.0Silencing an alarm1. Click on• After the alarm has been investigated you must Accept it.Accepting an alarm• Select the alarm condition in the Active Alarms field. If only one alarm exists, it willautomatically be selected.1. Type in your Username2. Press the Θ key.3. Type in your Password4. Press the ≅ key.5. Enter a note in the Notes field You may not proceed until a Note has been entered• by typing from the keyboardor• selecting a pre-defined note from the drop down list. Use the up and down arrows tofind the note you want, and then select that note6. Click on The system will log the following incident details:
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 17 December 2000Revision 6.0• Alarm type (tag removal or egress alarm)• Infant name• Tag number• Time• ID of staff member accepting the alarm• Staff member notes on alarm incident2.5. “Nurse Saver” and “Loitering” Features• If the system is installed with the “Nurse Saver” feature, Tags detected at egress points thatare secured will not set off nuisance alarms.• A Tag detected near a door that is closed will result in the appropriate floor button on thecomputer screen turning yellow (pre-alarm), and the icon associated with that door alsoturning yellow.• If a bypass keypad is installed at the door, it will flash a light and emit periodic “beeps” toindicate the presence of the Tag. This event is logged into the computer as “Tag detectedat location xxx”, but will not create an alarm condition.• If the door is opened while the Tag is still near the door an alarm will be initiated. Thisfeature can only operate if the door is equipped with a magnetic switch to sense whether itis open or closed.• If the tag remains near the door for a period of one minute or more, an egress alarm will beinitiated and the button and the icon on the screen will both turn to red. This is the “Loi-tering” feature.Pre-Alarm(Yellow)Alarm (Red)
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 18 December 2000Revision 6.02.6. Improperly Stored Tags• When a tag generates 20 or more off-body (TIC) alarms in a 24-hour period this usually means that thetag is improperly stored.• When this occurs, a warning message will be displayed on the screen.1. Note the Tag number2. Follow the Instructions in the Warning Message3. When you have read the message, click the button.• It is recommended that you attempt to locate the tag after the above message is given.• Improperly storing a tag will void the tag warranty
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 19 December 2000Revision 6.0Supervisor Tabs3. SUPERVISOR LEVEL FUNCTIONS3.1. Accessing Supervisor Level1. Hold the Ξ down, and press the Θ key.2. Enter your Username3. Press the Θ key on the keyboard4. Enter your Password5. Click on the Supervisor screen will appear - as shown below.Supervisor’s Screen
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 20 December 2000Revision 6.0Supervisor mode has four different functions, each of which can be accessed from one of the four super-visor tabs shown in the figure above. There are:• Activity• Tags• Users• AnnotationsSupervisor Level FunctionsSupervisor tab Access FunctionsActivity Supervisor only View activity logsAnnotate activity logsPrint logsTags Supervisor only Add or delete tagsView registered tag listDisable a tagUnassign a tagEdit patient information for tagView current infant populationChange expiry date of tagsLocate a tagPrint list of tagsUsers Supervisor only Add or delete a userDisable or Activate a userChange user passwordsAnnotations Supervisor only Add or delete alarm annotationsEdit an annotation3.2. Exiting Supervisor LevelClick on the button at the bottom of the screen.
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 21 December 2000Revision 6.04. ACTIVITY LOG MANAGEMENT4.1. Activity LogsThe system gives supervisors the ability to search the historical activity log. The system will record:• Patient admission and discharge• Alarm events including acceptance parameters• System diagnostics• Entry and Deletion of new tags and users• Warning of unassigned tags or tags not in the database• Door bypass activityFrom the Supervisor ScreenClick on the Supervisor function tabActivity Screen - Supervisor LevelThe activity log screen will display:• The time and day of activity• The type of activity• Description of the activity• The user name associated with the activity• The user notes.
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 22 December 2000Revision 6.04.2. Navigating the activity logTo look at an activity event on a specific day find the day using the “Day” buttons.To step one day back, click onTo step one day forward, click onThe date you are viewing will appear in the leftmost column.4.3. Adding a Supervisor annotation to an alarm1. Select the particular alarm you wish to annotate.2. .Click on the Supervisor tab labeled 3. Enter the note4. Select to accept, or tocancel
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 23 December 2000Revision 6.04.4. Backing up Activity LogsFor security and audit purpose we recommend that you copy the Activity Logs on a regular basis. Thesystem is capable of storing 14,000 events in the Activity Logs. After the 14,000 events are captured,subsequent events displace the first log in the list. That is, events are purged on a first-in first-out basisafter the 14,000 limit is reached.Remember that all system activities, including alarm conditions, pre-alarm conditions, door access andbypass activities are logged.To make a copy, or back-up, file of an Activity Log on the computer Hard Drive1. you must be in Supervisor mode — see section 3.2. Simultaneously press the Ξ and β keys on the Keyboard.3. A window will appear, asking you to specify the filename and directory for the backup filestorage. This window contains the default directory “Backup” and the default file name ofthe year, month, date, hour, minutes, and seconds when the backup was initiated. You cantype in your own file name, or use the default. Click on the button to save thebackup file to the hard drive, or press to cancel the backup operation.4. To access the back-up file look in the HALO™ directory using Windows ExplorerTo make copies of these files for archiving, you will need to exit the HALO™ Console application andmanually copy the back-up file to the removable back-up media (such as a ZIP Disk) using the WindowsExplorer program.
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 24 December 2000Revision 6.05. MANAGING TAGS5.1. TagsYour system requires each infant to wear a P-Tag. You should have a fleet of tags on hand that exceedsyour peak demand. Each tag has a unique serial number that is on the side of the tag.The tag management tab allows a Supervisor to:• Add new tags to the system.• Delete tags from the system.• View the existing tag fleet and edit the properties of each.• Disable or Unassign a tag.• Edit patient information for an assigned tag.• Print the list of tags in the fleet.• Change a tag’s expiry date.• Locate a tag.• Print the tag listing.To manage tags, you must be in the Supervisor mode – see Section 3.• Click on the Supervisor tab labeledTags Management Screen - Supervisor Level
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 25 December 2000Revision 6.05.2. Adding a new P-Tag to the systemTo add a new P-Tag to the system, you must be at the Tags Management ScreenP-Tags may be added to the system manually from the console, or by using the HALO™ network to readthem.When a number of Tags are to be added we suggest that you use the HALO™ networkTo add manually:1. Click on on Tag Management Screen2. Click on 3. Enter the serial number in the Tag ID (Start) field.4. If you wish to enter a Range of tags, click the button, if not skip to step 6.5. Enter the Starting ID and the End ID.6. Enter the tag Expiry Date either by keyingthe month and year or selecting from themenus using the drop-down arrows.7. SelectTo use the HALO™ network to read the tags in:1. Select2. Select the device you wish to use toread the tags3. Click on• The device will be Reader Mode• Note – a device in Reader Mode isnot available for normal alarms4. Enter the tag expiry date either bykeying the month and year or selecting from themenus using the drop-down arrows.5. Wave the tag in the air ensuring you are notcontacting the bottom of the tag. The HALO™software will read the tag in to the systemautomatically.6. Exit Reader Mode by clicking on the button.• It is important to Clear Reader Mode to ensure that the device comes back on line and is readyto report alarms.
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 26 December 2000Revision 6.05.3. Deleting a P-Tag from the systemTo delete a P-Tag, you must be at the Tags Management ScreenTags Management Screen - Supervisor LevelTo delete a tag:1. Select the tag to be deleted2. Click on button.
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 27 December 2000Revision 6.05.4. Disabling a P-Tag• Disabling a tag can now be done from the console screen or from the supervisor level.• Tag disabling allows for removal of the tag from the infant without triggering an alarm. The infant isnot discharged from the system.• Once you have disabled the tag you are responsible to enable it again or remove the infant from thesystem.• This event is captured in the Activity log.To disable a P-Tag1. Select the tag to be disabled2. Click on5.5. Unassigning a P-Tag• P-Tags can only be unassigned from the Tags Management Screen• The patient’s name will be removed from the system when the tag is unassigned.To unassign a tag:1. Select the tag to unassign2. Click on
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 28 December 2000Revision 6.05.6. Editing a P-Tag Record• P-Tags can only be edited from the Tags Management Screen in Supervisor level.• Only P-Tags assigned to a patient may be edited.• The edit function allows a Supervisor to edit the Tag info associated with the tag serial numberTo edit a P-Tag record1. Select the tag to be edited2. Click on3. Enter the required details in the Tag infofield4. Click on to accept changes,or to undo changes.5.7. Changing a Tag’s Expiry Date• P-Tags Expiry dates can only be changed from the Tags Management Screen• This feature should be used with extreme caution• The tag’s expiry date is an important safety feature, which is meant to prevent tags which haveold batteries from being used in the field.To change a tag’s expiry date1. Select the tag on the Tags Management Screen2. Click on.3. Enter the tag Expiry Date either by keying themonth and year or selecting from the menus us-ing the drop-down arrows.4. Click on to accept change,to abandon change.
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 29 December 2000Revision 6.05.8. Locate a Tag! This feature allows you to see the last ten detections of a certain tag.! If an infant has been abducted, this is an easy way to determine the route that the sus-pected kidnapper may have taken.To locate a tag:1. Select the tag by highlighting the appropriate line on the Tags Management Screen.2. Click on• A screen will appear showing the last ten detections for the selected tag.3. Click on when you are finished viewing.
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 30 December 2000Revision 6.06. MANAGING SYSTEM USERS• Only supervisors can give a user access to the system, and assign their level of access.A supervisor can assign, delete, and edit another supervisor’s access level.• Every system user requires a username and password, and these can only be assignedand entered into the system by a supervisor.• The installer/administrator will assign access to the first supervisor. The default ad-ministrator user name is “dealer” and password is “dealer”.• After assigning access it is important that the first administrator change the defaultpasswordTo access the User Management Screen• Click on the tab on the Supervisor’s ScreenUser Management Screen - Supervisor LevelThe user management screen displays:• The current authorized users• The usernames• Status (Active or Disabled)• The identity of the Supervisor assigning the user• The last date of user file edit or entry• The access level of the user
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 31 December 2000Revision 6.06.1. Adding a new user to the system• New users can only be added from the User Management Screen1. Click on2. Enter the Username followed by the Θ key3. Enter the Password followed by the Θ key4. Enter the Real Name.5. Select an Access Level6. Choose the user’s Access Level• User level gives access to the console to acceptalarms, silence alarms, admit and dischargepatients.• Team Leader level gives access to the Userfunctions plus the Disable Tag feature.• Supervisor level gives access to all functions asdescribed in Section 3.1.7. Click on
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 32 December 2000Revision 6.06.2. Deleting a user from the system• Users can only be deleted from the User Management Screen1. Select the user you wish to delete2. Check that you have selected the required user — this step cannot be undone.3. Click on6.3. Disabling / Enabling a system user• This function allows a supervisor to temporarily disable the access of a particular user;and re-enable them later.• This may be useful when a nurse is away for a short period but is expected to return.• Instead of deleting and re-entering all of the nurses’ information, the user’s data remains inthe system when the user is Disabled and is quickly restored with the Enable function.• Users can only be Disabled / Enabled from the User Management Screen.1. Select the user you wish to Disable / Enable2. Click on the Disable button or the Enable button as required. The user’s status field willread Disabled or Enabled as appropriate6.4. Editing a system user’s access level• A supervisor may change a user’s password, “real name”, and access.• The system user name may not be changed — the user name must be Deleted and the newone Added.• User details can only be Edited from the User Management Screen.1. Select the user you wish to edit2. Click on3. Enter the changes
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 33 December 2000Revision 6.07. PRINTING LOGSYou can print the following logs:-• activity log• tag listing• user listing.To initiate printing, click on the button. A preview of the printout will appear asshown below.Click on to proceed with printing, or on to cancel.
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 34 December 2000Revision 6.08. MANAGING ALARM ANNOTATIONS• When a user Accepts an alarm (see Section 2.4) they have the option either to enter a Noteor to select a Note from a menu which a supervisor has created. The Notes are entered inthe Alarm Acceptance Area of the screen.• Supervisors may add a new note, or change an existing note in the Notes list• Click the tab on the Supervisor Screen• You will see the list of Notes already available to users when Accepting an AlarmAnnotation Management Screen – Supervisor Level
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 35 December 2000Revision 6.08.1. Adding an Annotation1. Click on2. Type in your annotation in the window that appears3. Click to accept changes or to cancel .8.2. Deleting an Annotation1. Select the Annotation you want to delete2. Click on• The annotation will be deleted.8.3. Editing an Annotation1. Select the Annotation you want tochange2. Click on3. Edit the Annotation and select to accept or toundo changes.
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 36 December 2000Revision 6.09. SHUTTING DOWN AND RESTARTING THE SYSTEM9.1. Shutting down• The system can only be shut down from the Supervisor Level.• We recommended that the system is shut down only for servicing because once it is shutdown events will not be logged.• Door units will remain active and the exit doors will be locked if your system is designedto do so.• To shut down the system:1. Press the Ξ and θ keys on the keyboard simultaneously.9.2. Restarting the system — if this is required more than once a week, contact your dealerTo restart the system either1. Turn off the computer, then turn it on again. (HALO™ will automatically launch).2. From the Windows 98 desktop, either1. double-click on the “Halo Console” iconor2. select Start Menu, Programs, Halo, and click on
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 37 December 2000Revision 6.0APPENDIX A - LIMITED WARRANTY1. Warranty: Subject to the limiting conditions set forth below, EXI Wireless Systems Inc. (“EXI”) hereby warrants that: (a) each prod-uct, other than transponders (the “Transponders”), accompanying this warranty (the “Product”), will be free of defects in materials andworkmanship for a period (the “Product Warranty Period”) of two years after the date of the original sale by EXI of the Product; and (b)each Transponder accompanying this warranty will be free of defects and workmanship for a period (the “Transponder Warranty Pe-riod”) of, in the case of a WTX-INF/WS Transponder, four years, and in the case of all other Transponders, three years, after the date ofthe original sale by EXI of the Transponder.2. Notification: If the original or any subsequent purchaser (collectively, the “Purchaser”) of the Product or Transponder, as the casemay be, discovers a defect in materials or workmanship of a Product within the Product Warranty Period, or a Transponder within theapplicable Transponder Warranty Period, the Purchaser must, within 30 days after the date of such discovery, notify EXI of such defect,and at EXI’s request, return the defective Product or Transponder, as case the may be, to EXI.3. Repair or Replacement: Subject to §4, upon acceptance by EXI of responsibility for the defect, EXI will, in its sole discretion, (a)in the case of a Product, either replace the Product, or provide the Purchaser with replacement parts for, or repair, the same; and (b) inthe case of a Transponder, replace the Transponder at a discounted price equal to the product of: (i) the nearest whole number of monthsremaining in the applicable Transponder Warranty Period; and (ii) the amount of the then monthly credit available from EXI for the appli-cable Transponder. EXI’s warranty in respect of any replacement Product, part thereof, or Transponder, as the case may be, will be forthe unexpired portion of the original warranty period applicable to the relevant Product or Transponder.4. Exclusion: The warranty referred to in §1 is the sole warranty made by EXI with respect to its Products and Transponders. EXImakes no other warranty or representation, express or implied, and hereby disclaims any implied warranty of merchantability or fitness fora particular purpose, statutory or otherwise, concerning its Products and Transponders. In addition, the warranty will not apply if EXI hasnot received a fully completed warranty registration card in respect of the Product or Transponder, as the case may be, within 30 daysafter the date of the original purchase from EXI of the same, or the Product or Transponder, as the case may be, or any part thereof: (a) isdamaged by misuse, accident, negligence, lightning, power surge, brown-out, or leaking, damaged or inoperative batteries, or failure tomaintain the Product or Transponder as specified or required by EXI; (b) is damaged by modifications, alterations or attachments theretowhich are not authorized by EXI; (c) is installed, operated or repaired contrary to the instructions of EXI; (d) is opened, modified or dis-assembled in any way without EXI’s consent; or (d) is used in combination with items, articles or materials not authorized by EXI.5. Limitation: EXI will only be liable to the Purchaser for direct damages suffered by the Purchaser up to a maximum amount equal tothe total amount of the purchase price actually paid by the Purchaser to EXI for the Product or Transponder, as the case may be. Spe-cifically, EXI will not be liable for: (a) any special, indirect or consequential damage, including lost profits, lost revenues, failure to realizeexpected savings, or other commercial or economic losses of any kind, even if EXI has been advised of the possibility of such damage;(b) any loss or damage to any property or for any personal injury or economic loss or damage caused by the connection of the Product orTransponder, as applicable, to other devices or systems; (c) any damage or injury arising from or as a result of, misuse, abuse or incorrectinstallation, integration or operation of the Product or Transponder, as applicable, by persons not authorized by EXI; or (d) any defect inany batteries added to or used in conjunction with the Product or Transponder.6. Product Limitation: The Purchaser (a) acknowledges that (i) the Products and the Transponders are not, nor can they be, guaran-teed to prevent wandering patients, infant abductions, theft or any other event for which they were purchased, (ii) the Products andTransponders are only intended to provide additional safeguards to assist in the prevention of events such as those described in §(i), and(b) understands fully the foregoing limitations concerning the Products and Transponders, including EXI’s limitation on liability described in§5, and agrees to warn, and obtain acknowledgements from, all users thereof of the same.7. No Additional Warranties: The terms and conditions herein contain all the warranties and representations concerning EXI’s Prod-ucts and Transponders and supersede all previous negotiations, understandings, communications, representations, warranties andagreements, whether verbal or written, concerning the Products and Transponders.8. Deemed Acceptance: The installation or use of the Product or Transponder by or at the direction of the Purchaser will be deemed asan acceptance by the Purchaser of the terms hereof.9. Governing Law: The warranty herein will be governed by the domestic laws of the Province of British Columbia, Canada and thePurchaser hereby attorns to the exclusive jurisdiction of the laws of British Columbia. The provisions of the United Nations Conventionon Contracts for the International Sale of Goods is hereby excluded.
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 38 December 2000Revision 6.0APPENDIX B - FCC REGULATIONSThis device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:(1) This device may not cause harmful interference, and (2) This device must accept any interference re-ceived, including interference that may cause undesired operation.This equipment has been tested and found to comply with the limits for Class B Digital Device, pursuant toPart 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful inter-ference in a residential installation. This equipment generates and can radiate radio frequency energy and, ifnot installed and used in accordance with the instructions, may cause harmful interference to radio communi-cations. However, there is no guarantee that interference will not occur in a particular installation. If thisequipment does cause harmful interference to radio or television reception, which can be determined byturning the equipment off and on, the user is encouraged to try to correct the interference by one or more of thefollowing measures:• Reorient or relocate the receiving antenna• Increase the separation between the equipment and receiver• Connect the equipment into an outlet on a circuit different from that to which the receiver isconnected• Consult the dealer or an experienced radio/TV technician for helpAny changes or modifications not expressly approved by the party responsible for compliance could void theuser’s authority to operate the equipment.EXI Wireless Systems Model No.: Patient TagCANADA: 287710217261A FCC ID: HE7 PTG* This device complies with Part 15 of the FCC Rules. Operation issubject to the following two rules: (1) This device may not cause harmfulinterference, and (2) This device must accept any interference received,including interference that may cause undesired operation.Made in CanadaEXI Wireless Systems Model No.: Halo Infant/ECO tagCANADA: 28771031940 FCC ID: HE7 ETG* This device complies with Part 15 of the FCC Rules. Operation issubject to the following two rules: (1) This device may not cause harmfulinterference, and (2) This device must accept any interference received,including interference that may cause undesired operation.Made in CanadaEXI Wireless Systems Model No.: Halo Asset tagCANADA: 28771032080 FCC ID: HE7 ATG* This device complies with Part 15 of the FCC Rules. Operation issubject to the following two rules: (1) This device may not cause harmfulinterference, and (2) This device must accept any interference received,including interference that may cause undesired operation.Made in Canada
EXI HALO User Manual 980-000002-000 EXI Wireless Systems Inc. 39 December 2000Revision 6.0APPENDIX C - SYSTEM MAINTENANCEHALO™ is designed to assist staff in providing a higher degree of safety for patients. It is not intended asthe sole means of protection in preventing a wanderer or infant from leaving the premises. Regular checks toverify that your HALO™ system is operational are highly recommended.SYSTEM MAINTENANCE SHOULD INCLUDE THE FOLLOWING STEPS:• All Tags should be checked for physical damage after each cleaning, disinfecting or steriliza-tion procedure.• Each Tag should be tested for correct operation before being attached to an infant. TheHALO™ software prompts for testing of Tags prior to their deployment. Please refer to theappropriate section in this manual for the instructions.• The warranty on Tags is 2 years, and the batteries within the Tags are expected to last in ex-cess of the warranty period, depending on the usage pattern. Do not leave Tags in thedetection field for long periods of time, and store them in the foil bags supplied. Failure todo so will result in false alarms, and will reduce battery life.• Set up a regular system check schedule to verify that the Controllers, Receivers and Tags areoperational. Controllers should have the “Ready” light illuminated to show that they arepowered. Check the operation of the Controller daily by starting a bypass or triggering analarm using a Tag to ensure that it is fully operational and protecting the egress point where itis located.• Check each Receiver on a regular basis to ensure that it can receive signals from Tags in the“Off Body” condition. Failure to regularly check for this operation may lead to failure to de-tect a Tag that is removed from an infant, and therefore compromising protection for theinfant.• Whenever you see a known wandering patient, look for the Tag on their person to verify theyare still wearing it. This may require special knowledge as to the placement of the Tag.• Conduct frequent back-ups of Activity Logs for future reference.

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