Corel Word Perfect Office X6 Handbook HB EN

User Manual: corel WordPerfect Office - X6 - Handbook Free User Guide for Corel WordPerfect Software, Manual

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Part One: Introduction

getting started

Part Two: WordPerfect

creating professional-looking documents

Part Three: Quattro Pro

117

managing data with spreadsheets

Part Four: Presentations

169

making visual impact with slide shows

Part Five: Utilities

227

using WordPerfect Lightning, Address Book, and more

Part Six: Writing Tools

249

checking your spelling, grammar, and vocabulary

Part Seven: Macros

263

streamlining and automating tasks

Part Eight: Web Resources
finding even more information on the Internet

273

Handbook highlights
What’s included? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
What’s new? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Help resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Documentation conventions . . . . . . . . . . . . . . . . . . . . . . . 11
WordPerfect basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Quattro Pro basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Presentations basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
WordPerfect Lightning . . . . . . . . . . . . . . . . . . . . . . . . . . . 229
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 277

Part One: Introduction
Welcome to the Corel® WordPerfect® Office X6 Handbook!
More than just a reference manual, this handbook is filled with
valuable tips and insights on a wide variety of tasks and projects.
The following chapters in this introductory section are key to getting
started with the software:
• “What’s new?” on page 3
• “Installation” on page 5
• “Help resources” on page 9
If you’re ready to explore specific components of the software in
greater detail, see the subsequent sections in this handbook.
For an A-to-Z look at the topics covered in this manual, see the index
on page 277.
What’s included?
WordPerfect Office X6 includes the following programs:
• Corel® WordPerfect® X6 — for creating professional-looking
documents. See “Part Two: WordPerfect” on page 17.
• Corel® Quattro Pro® X6 — for managing, analyzing, reporting,
and sharing data. See “Part Three: Quattro Pro” on page 117.
• Corel® Presentations™ X6 — for producing high-quality slide
shows and drawings. See “Part Four: Presentations” on page 169.
In addition, WordPerfect Office X6 provides the following:
• utilities — supplementary tools for accomplishing specific tasks
quickly and easily: taking notes, storing contact information,
converting and managing files, and much more. See “Part Five:
Utilities” on page 227.
Part One: Introduction

• writing tools — built-in features for improving your spelling,
grammar, style, and vocabulary. See “Part Six: Writing Tools” on
page 249.
• support for macros — tools, features, and resources that can help you
streamline or automate tasks. See “Part Seven: Macros” on page 263.
• Web resources — product information, support materials, social
media, and more. See “Part Eight: Web Resources” on page 273.
Not all documented features are available in all versions of
WordPerfect Office X6. To compare versions, please visit
WordPerfect.com.

Part One: Introduction

What’s new?
Corel WordPerfect Office X6 offers a variety of new and
enhanced features.
NEW! Multiple-instance support
You can now run multiple instances of WordPerfect at a time. See
“Running multiple instances of WordPerfect” on page 23.
NEW! Template for eBooks
You can now create WordPerfect documents for publication to the
MOBI eBook format. See “To create an eBook” on page 37.
NEW and ENHANCED! Shipping macros
The new & updated shipping macros for WordPerfect help you
perform various tasks easily. See “Shipping macros” on page 266.
ENHANCED! WordPerfect file-type support
You can now preview WordPerfect file-types from within Windows.
You can also search the content of WordPerfect documents from
within Windows.
ENHANCED! Reference Center
WordPerfect Office X5 saw the return — and modernization — of the
Reference Center: a centralized access point to the various Help
resources that install with WordPerfect Office. (See “Using the
Reference Center” on page 9.)
WordPerfect Office X6 enhances the Reference Center with the
following search capabilities:
• integrated Search box — From directly within the Reference Center,
you can now initiate a search for information.
Part One: Introduction

• all-in-one Help search — You can now search across multiple Help
categories at a time. (Previously, searches were limited to the Help files
for WordPerfect, Quattro Pro, or Presentations.) To help refine your
searches, helpful tips are presented alongside your search results.
• Web search — You can now search certain WordPerfect Office
websites for even more information.
ENHANCED! Help indexes
Browsing the Help files by keyword is easier than ever thanks to their
revised and expanded indexes.
NEW! Reference materials
The Reference Center now includes the following reference materials:
• Quick Reference Cards — provide a “bird's-eye view” of important or
complex tasks, complete with valuable tips and insights. Quick
Reference Cards are offered as PDF files, so you can display them onscreen or print them out.
• Content Manual — catalog that depicts, and installs along with, the
fonts and clipart included with WordPerfect Office X6
...And much more!
Sprinkled throughout this documentation are notes and tips on various
additional new features and enhancements proudly brought to you by
the WordPerfect Office team. Watch for the phrases “NEW for X6” and
“ENHANCED for X6”.
For even more information on what’s new, along with details on
additional programs and features included only with certain versions of
the software, please visit the WordPerfect Office website at
WordPerfect.com.

What’s new?

Installation
In this chapter:
• “Migrating from an earlier version”
• “Installing WordPerfect Office X6”
• “Registering WordPerfect Office X6” on page 7
• “Updating WordPerfect Office X6” on page 8

Migrating from an earlier version
WordPerfect Office X6 offers numerous features that help you
transfer, or “migrate,” from an earlier version of the software.
For your convenience, many such features are offered during
installation. If the setup detects an earlier version of the software, you
can choose to remove that version; you can also choose to migrate
customized settings, user-created templates, and user-created macros
from that version. See “To install WordPerfect Office X6 from DVD” on
page 6.
For even more migration options, please see “Migrating from an
earlier version of WordPerfect Office” in the WordPerfect Help.

Installing WordPerfect Office X6
The WordPerfect Office X6 DVD lets you install WordPerfect Office X6,
as well as any DVD extras included with your purchase.
If you downloaded the software, please refer to the installation
instructions included with your purchase.
After installing WordPerfect Office X6, you can use the Windows®
Control Panel to modify, repair, or uninstall the software.

Part One: Introduction

To install WordPerfect Office X6 from DVD
1 Close all applications.
2 Insert the WordPerfect Office X6 DVD in the DVD drive.

If the DVD does not start automatically, do one of the following:
• Click Start on the Windows® taskbar, type D:\Autorun.exe (where
D is the letter that corresponds to the DVD drive), and press Enter.
• On Windows® XP, click Start ` Run, type D:\Autorun.exe, and
press Enter.
3 Click WordPerfect Office X6, and follow the setup instructions for

installing the software.
You must enter your WordPerfect Office X6 serial number.
Check your disc holder for this number, and keep it handy.
If you purchased an “upgrade” version of the software, you must
enter the serial number for the earlier version if the setup cannot
detect it.
The setup lets you choose to remove any earlier versions of the
software detected by the setup. You can also choose to migrate
settings, templates, and macros from an earlier version.
For help with installation, please visit the Corel® Install Center at
Corel.com/installcenter.

To install DVD extras
1 Follow steps 1 and 2 in the previous procedure.
2 Click one of the following:

• Clipart, Photos, and Fonts — to install the extra content for
WordPerfect Office X6, along with a PDF catalog of the fonts and
clipart (“Content Manual”)
• any desired program or feature — to install that extra
3 Follow the setup instructions.
4 Repeat this procedure for each additional extra you want to install.
6

Installation

To modify WordPerfect Office X6
1 Close all applications.
2 On the Windows taskbar, click Start ` Control panel.
3 Click Uninstall a program.

NOTE: On Windows XP, double-click Add or remove programs.
4 Double-click WordPerfect Office X6 on the Uninstall or change a

program page. The setup appears.
NOTE: On Windows XP, choose WordPerfect Office X6 from the
list, and click Change/Remove. The setup appears.
5 Enable the Modify option, and then click Next.
6 Follow the setup instructions.

To modify an installed DVD (or download) extra for
WordPerfect Office X6, choose that extra at step 4.
You can also
Repair WordPerfect Office X6

At step 5, enable the Repair option.

Uninstall WordPerfect Office X6

At step 5, enable the Uninstall
option.

Registering WordPerfect Office X6
Registering Corel® products is important. Besides activating (or
updating) your Corel account, registration provides you with timely
access to product updates, free downloads, tutorials and tips, special
offers, and more.
Registration happens after you install WordPerfect Office X6. On the
Windows taskbar, click Start ` All Programs ` WordPerfect Office X6
` Product registration.

Part One: Introduction

You can also:
• Wait until WordPerfect Office X6 prompts you to register.
• Click Help ` Product registration in WordPerfect.
• Visit Corel.com/support/register on the Web.

Updating WordPerfect Office X6
WordPerfect Office X6 offers a messaging service that helps keep your
installation up-to-date by informing you when product updates are
available. To receive messages, you require an Internet connection.
For complete information about the messaging service, you can access
the Messages Help file.

To access the messaging service
• In WordPerfect, click Help ` Messages.

To update WordPerfect Office X6
• In WordPerfect, click Help ` Check for updates.

To modify the messaging settings
• In WordPerfect, click Help ` Message settings.

To access the Messages Help file
1 On the Windows taskbar, click Start ` All Programs `

WordPerfect Office X6 ` Reference Center.
The Key Resources page of the Reference Center appears.
2 Click Messages Help.

Installation

Help resources
WordPerfect Office X6 offers a variety of learning resources.
For centralized, categorized access to installed resources and
additional materials on the Web, you can visit the Reference Center.
For details on specific programs and features, you can use the installed
Help files and the various built-in Help features.
In this chapter:
• “Using the Reference Center”
• “Using the Help files” on page 11
• “Using the built-in Help features” on page 15

Using the Reference Center
The Reference Center centralizes and categorizes the Help files and
PDF resources that install with WordPerfect Office — and helps you
locate additional materials on the Web.
You can access the Reference Center from within Windows, or from
directly within WordPerfect Office. NEW for X6: You can perform a
Help search, or a Web search, from directly with the Reference Center.
About Help files
Help files offer information in a separate window that you can keep
displayed on top of the application window. For more information, see
“Using the Help files” on page 11.
About PDF resources
You can access the following PDF resources from the Reference Center:
• handbook — electronic copy of the general-reference printed
manual for the suite
Part One: Introduction

• guidebook — anthology of tutorials, based on the CorelTUTOR™
Help files for the suite
• quick-reference cards (NEW for X6) — tips and insights on various
topics
• user guides — detailed reference manuals, based on the main Help
files for specific programs
• macro guide — programming manual, based on the Macro Help file
for the suite
• content manual — catalog of installed fonts and clipart
You can access the content manual only if you’ve installed the
extra content (clipart, photos, and fonts) for the software. See
“To install DVD extras” on page 6.

To access the Reference Center
• Do one of the following:
• On the Windows taskbar, click Start ` All Programs `
WordPerfect Office X6 ` Reference Center.
• In WordPerfect, Quattro Pro, or Presentations, click Help `
Reference Center.
The Reference Center appears. Click a tab (on the left) to display the
resources for that category; click any entry on the page to access that
resource.

To perform a search from the Reference Center
1 In the Reference Center, click one of the following tabs:

• Key Resources — to search a wide variety of WordPerfect Office
resources
• WordPerfect — to limit searches to WordPerfect content
• Quattro Pro — to limit searches to Quattro Pro content
• Presentations — to limit searches to Presentations content
2 Type a word or phrase in the search box.
10

Help resources

3 Enable one of the following options:

• Help Search — consults the installed Help files
• Web Search — consults select websites (Internet
connection required)
4 Click Search.

Results appear in a new window, which you can use to perform
additional searches.

Using the Help files
Help files offer information in a separate window that you can keep
displayed on top of the application window.
You can access the Help from within a program or from the Reference
Center. You can browse by topic, use the index to look up keywords
(ENHANCED for X6), or search for specific information. You can also
print specific Help topics or entire Help sections.
You can browse or search multiple Help files — or only those
for WordPerfect, Quattro Pro, or Presentations — by visiting
the Reference Center. See “To perform a search from the
Reference Center” on page 10.
Documentation conventions
The following table explains the documentation conventions.
When you see this

Do this

Click File ` New.

Click the File menu, and click New
in the menu.

Click Format ` Justification ` Left.

Click the Format menu, click
Justification, and click Left in the
submenu that displays.

Enable a check box.

Click the check box to place a check
mark or an “X” inside the box.

Part One: Introduction

When you see this

Do this

Disable an option.

Click the option to remove the
indicator.

Select text.

Click and drag to highlight text.

Click an object.

Click anywhere on an object.

Right-click, and click Paste.

Press the right mouse button, and
click Paste in the submenu that
displays.

Press Enter.

Press the Enter key.

Ctrl + Shift

Press the Ctrl key and the Shift key
at the same time.

Not all documented features are available in all versions of
WordPerfect Office. To compare versions, please visit
WordPerfect.com.

To access the Help
1 Do one of the following:

• In WordPerfect, Quattro Pro, or Presentations, click Help ` Help
topics.
• In the Reference Center, click a Help file.
2 Click one of the following tabs:

• Contents — to browse the Help file by topic
• Index — to browse the Help file by keyword
• Search — to search the Help file for a particular word or phrase.
For more information, see “To search a Help file” on page 13.

Help resources

You can also
Access tutorials

Do one of the following:
• In WordPerfect, Quattro Pro,
or Presentations, click Help `
CorelTUTOR.
• In the Reference Center, click
the Tutorials entry on the
associated program page.

Access information on macros,
macro languages (such as
PerfectScript™), and macro
commands

Do one of the following:
• In WordPerfect, Quattro Pro,
or Presentations, click Help `
Macro commands.
• In the Reference Center, click
the Macros tab, and then click
the Macro Help entry.

To search a Help file
1 Click the Search tab in the left pane of the Help file.
2 Type a word or phrase in the search box.

For example, if you are looking for information about macros, you
can type macro to display a list of relevant topics.
To search for an exact phrase, type the phrase, and enclose it in
quotation marks (for example, type “writing tools” or “file
formats”).
3 Click the List topics button.
4 Choose a topic from the list that appears, and press Enter. The topic

is displayed in the right pane of the Help file.
If your search results do not include any relevant topics, check the
spelling of the word or phrase you typed. Note that the English
Help uses American spelling (for example, “color,” “favorite,”
“center,” and “customize”), so British spellings (“colour,”
“favourite,” “centre,” and “customise”) produce no results.
Part One: Introduction

To determine the location of a displayed topic within the Help,
click the Contents tab in the left pane of the Help.
You can also
Search for a word or phrase in a list
of topics generated by the previous
search

Enable the Search previous results
check box.

Search for all forms of a word

Enable the Match similar words
check box.
For example, if you type “type”
and enable this check box, the
search results will include topics
that contain the words “types”
and “typing.”

Search only the titles of Help topics

Enable the Search titles only check
box.

Repeat a recently performed search

On the search box, click the arrow
that points down, and choose a
word or phrase.

Combine multiple search terms

Type a search term in the box. Click
the flyout arrow that points to the
right, and choose an operator. Type
another search term in the search
box, and then press Enter.

Search multiple Help files, or search
for materials on the Web

See “To perform a search from the
Reference Center” on page 10.

To print Help content
To

Do the following

Print a section

Select the section you want to
print, click Print, and enable the
Print selected heading and all
subtopics option.

Help resources

Do the following

Print a topic

Select the topic you want to
print, click Print, and enable
the Print selected topic
option.
You can also right-click the
window and click Print.

Using the built-in Help features
WordPerfect Office programs offer the following types of built-in Help
content:
• context-sensitive Help — information, relevant to the current task,
on menu commands, toolbar buttons, dialog boxes, and dialog box
controls
• QuickTips™— information about menu items, or about icons and
buttons on the toolbars and the Toolbox
• PerfectExpert™— assistance with everyday tasks and detailed
projects

To access context-sensitive Help
To get help for

Do the following

A menu item

Point to the menu item, and press
F1.

A toolbar button

Point to the toolbar button, press
Shift + F1, and click the button.

A dialog box

Click Help, or press F1.

A dialog box control

Click the Context-sensitive Help
button in the dialog box, and click
the control.

Part One: Introduction

To access a QuickTip
• Point to a menu item, icon, or button.
The QuickTip appears in a balloon.

To access the PerfectExpert
• In WordPerfect, Quattro Pro, or Presentations, click Help `
PerfectExpert.
A check mark next to the PerfectExpert command indicates that the
command is enabled, and the PerfectExpert panel displays in the left
side of the document window.

Help resources

Part Two: WordPerfect
WordPerfect is a powerful word-processing application that
helps you produce newsletters, articles, reports, proposals,
books, and other documents.
About WordPerfect
See the following chapters:
• “WordPerfect basics” on page 19
• “Windows and views” on page 23
• “Reveal Codes” on page 27
• “Navigation” on page 29
• “Microsoft Word compatibility” on page 31
Documents and templates
See the following chapters:
• “Document basics” on page 35
• “PDF import” on page 39
• “Templates” on page 41
Text
See the following chapters:
• “Text basics” on page 45
• “Text selection” on page 47
• “Text formatting” on page 49
• “Text arrangement” on page 57
• “Text organization” on page 61

Part Two: WordPerfect

Graphics
See the following chapter:
• “Graphics” on page 65
Editing content
See the following chapters:
• “Editing basics” on page 69
• “Find and Replace” on page 73
Design and layout
See the following chapters:
• “Styles” on page 77
• “Page margins” on page 83
• “Page size and orientation” on page 85
• “Page flow” on page 89
• “Page columns” on page 91
• “Page numbering” on page 95
• “Headers and footers” on page 99
• “Footnotes and endnotes” on page 103
Sharing documents
See the following chapters:
• “Saving documents” on page 107
• “Printing” on page 111
• “PDF publication” on page 115
The WordPerfect page of the Reference Center offers extensive
program help: reference topics, tutorials, tips, insights, and
more. See “To access the Reference Center” on page 10.
18

Part Two: WordPerfect

WordPerfect basics
This chapter tells you how to perform basic operations in WordPerfect.
In this chapter:
• “Starting WordPerfect”
• “Exploring the workspace”
• “Changing the workspace” on page 21
• “Quitting WordPerfect” on page 22

Starting WordPerfect
You can start WordPerfect as you would any other Windows program.
NEW for X6: If you start WordPerfect while the program is already
running, a new instance is created. Running multiple instances of
WordPerfect is useful when, for example, you need to work on
multiple documents simultaneously:
• Rather than switching among document windows within
WordPerfect, you can switch among WordPerfect instances in
Windows.
• Rather than switching among documents at all, you can display
them simultaneously across multiple monitors (if available).

To start WordPerfect
• On the Windows taskbar, click Start ` All Programs `
WordPerfect Office X6 ` WordPerfect.

Exploring the workspace
In WordPerfect, the workspace (or “work area”) refers to everything
within the WordPerfect application window.

Part Two: WordPerfect

The document window
The large open area is the document window.
The menu bar
The menu bar, located at the top of the workspace, just below the title
bar, provides access to most of the WordPerfect commands.
The toolbars
Many menu commands can be accessed through toolbars, located
below the menu bar.

This is the WordPerfect toolbar.

The property bar
The property bar is a context-sensitive toolbar that displays buttons and
options related to the task you are performing. For example, when text
is selected, the property bar contains only text-related commands.

This is the property bar.

By default, the property bar is located above the document window.
The application bar
The application bar displays information about the status of the active
WordPerfect document. By default, the application bar is located below
the document window.

This illustration shows items on the right side of the application bar.

WordPerfect basics

When you open a file, a document button with the name of the file
appears on the application bar. You can use document buttons to
quickly move between the documents. For more information about
moving between documents, see “Navigation” on page 29.

Changing the workspace
WordPerfect lets you use different workspaces for creating
documents. When choosing a workspace, you are specifying the
toolbars, buttons, options, and menus that WordPerfect
displays.
You can customize and save workspace settings, including shadow
cursor settings, measurement and ruler settings, toolbar, application
bar and property bar settings. Saving your workspace settings ensures
they remain in effect until you change them.

To change the workspace
1 Click Tools ` Workspace manager.
2 Enable one of the following options:

• WordPerfect Office mode — displays the default WordPerfect
workspace
• Microsoft Word mode — simulates the Microsoft® Word
workspace by positioning the WordPerfect features, including
toolbars, keyboards, and menu items, where you would find the
equivalent features in Microsoft Word
• WordPerfect Classic mode (version 5.1) — lets you work in the
familiar visual environment of Corel WordPerfect 5.1 and use its
keystrokes
• WordPerfect Legal mode — exposes the WordPerfect legal
features, such as tools that let you create specialized legal
documents such as cases and pleadings

Part Two: WordPerfect

To save workspace settings
1 Click Tools ` Settings.
2 Click Environment.
3 In the Environment settings dialog box, click the Interface tab.
4 In the Save workspace area, enable one of the following options:

• Always — always saves workspace settings when quitting
WordPerfect
• Never — never saves workspace settings when quitting
WordPerfect
• Prompt on exit — prompts you to save workspace settings when
quitting WordPerfect

Quitting WordPerfect
You can quit WordPerfect, thereby closing the application along with all
of the documents you have open.

To quit WordPerfect
• Click File ` Exit.
You are prompted to save any modified documents before
quitting.

WordPerfect basics

Windows and views
In this chapter:
• “Running multiple instances of WordPerfect”
• “Switching document views”
• “Changing document display settings” on page 24
• “Working with the ruler and ruler guides” on page 25
• “Using guidelines” on page 26
For additional topics, please see “Viewing and navigating
documents” in the WordPerfect Help.

Running multiple instances of WordPerfect
NEW for X6: You can run multiple instances of WordPerfect — for
example, if you want to work on multiple documents across multiple
monitors.
To accommodate this new multiple-instance workflow, various
traditional behaviors of WordPerfect have been adjusted.
• Starting WordPerfect: If you start WordPerfect while the program is
already running, a new instance is created.
• Viewing documents: You can transfer an open document to a new
instance of WordPerfect. See page 25.
• Template settings: You can choose to apply template changes to all
instances of WordPerfect. See page 42
• Macro behavior: Macro commands that previously applied to “all
documents” now apply only to those in the current instance.

Switching document views
In WordPerfect, you can view documents in four ways: draft, page,
two pages, and browser preview.
Part Two: WordPerfect

To switch the document view
• Click View, and click one of the following:
• Draft — to hide some document elements
• Page — to display the document the way it will look when printed
• Two pages — to display two consecutive pages side by side
• Preview in browser — to display a document in HTML format

Changing document display settings
WordPerfect lets you change document display settings in several ways.
You can enlarge or reduce the page display. As well, the document
window can be minimized or maximized.
You can cascade or tile multiple open documents. NEW for X6: You can
also transfer an open document to a new instance of WordPerfect.

To enlarge or reduce the page display
1 Click View ` Zoom.
2 Enable one of the following options:

• Margin width — displays a complete line or block of text within a
window, with minimal white space to the right and left
• Page width — displays the width of the page, including margins
• Full page — displays all page margins in the document window
• Other — lets you enter a custom zoom percentage
To enlarge or reduce the page display, the document must be in
Draft or Page view.

To minimize or maximize the document window
• Right-click the WordPerfect title bar, and click one of the following:
• Minimize
• Maximize
24

Windows and views

If you want to restore a document window to its original size,
right-click the title bar, and click Restore.

To cascade multiple documents
• Click Window ` Cascade.

To tile multiple documents
• Click Window, and click one of the following:
• Tile side by side
• Tile top to bottom

To transfer a document to a new instance of
WordPerfect
• Click Window ` Separate.
You can also right-click the document button on the
application bar and choose Separate document.

Working with the ruler and ruler guides
The ruler is used to display page format elements, such as margins,
tabs, column gutters, and indentation. The ruler has two parts: the
line and the tab bar.
• The line resembles a ruler and contains graduated measurements
for the area between the left and right margins.
• The tab bar, the white space in the lower part of the ruler, displays
the triangular shaped tab marks.
Ruler guides are black dotted vertical lines that allow you to see where
the settings for your margins and indentations are in relation to where
the text displays on the page. For example, when you click a tab, the
ruler guide and a box containing the tab’s settings are displayed.

Part Two: WordPerfect

To hide or display the ruler
• Click View ` Ruler.
A check mark beside Ruler indicates that the ruler is displayed.

To display ruler guides
1 Click Tools ` Settings.
2 Click Display.
3 Click the Ruler tab.
4 Enable the Show ruler guides check box.

Using guidelines
Guidelines are horizontal and vertical nonprinting lines that you can use
to align tables, margins, columns, headers, and footers on a page.

To display guidelines
1 Click View ` Guidelines.
2 In the Display guidelines for area, enable one or more of the following

check boxes:
• Tables — displays guidelines that you can drag to change the width
of table columns
• Margins — displays guidelines that you can drag to change the
width of margins
• Columns — displays guidelines that you can drag to change the
width of columns
• Header/Footer — displays guidelines that you can drag to change
the widths of headers or footers

Windows and views

Reveal Codes
Formatting codes are inserted when you add text and formatting to a
document.
The Reveal Codes feature gives you full control over document
formatting, especially when copying and pasting text from
various sources. For example, to remove bold formatting, you
can turn on Reveal Codes, locate the code, and then
just drag it out of the Reveal Codes window.
You can also double-click any code in the Reveal Codes window to
make advanced alterations to the settings or styles.
Codes are hidden by default; however, they can be displayed in a
separate window below the active document.

This is how the text is displayed in the Reveal Codes window.

You can hide or display formatting codes.
You can also customize the display of the codes. For example, you can
specify the font style and color, and several other formatting options.

To hide or display formatting codes
• Click View ` Reveal Codes.
A check mark beside Reveal Codes indicates that formatting codes
are displayed.

Part Two: WordPerfect

To customize the display of formatting codes
1 Click Tools ` Settings.
2 Click Display.
3 Click the Reveal Codes tab.
4 In the Format area, enable or disable any of the following check

boxes:
• Wrap lines at window — to continue codes on the next line
• Show spaces as bullets — to display a bullet for each space
character
• Show codes in detail — to display formatting information with
codes
• Auto-display codes in Go to dialog — to display the Reveal Codes
window when a code match is found in a specific section of the
document
You can also
Change the font

Click Font, and choose a font from
the Face list box.

Change the font size

Choose a font size from the Size list
box.

Change the font color

In the Color area, disable the Use
system colors check box. Open the
Text color flyout, and click a color.

Change the background color

In the Color area, disable the Use
system colors check box. Open the
Background color flyout, and click a
color.

Use Windows system colors

In the Color area, enable the Use
system colors check box.

Reveal Codes

Navigation
WordPerfect lets you navigate documents in several ways. You can
move to a specific section of a document, or you can scroll
through a document. You can also display a document from a
list of open documents.
You can browse a document by insertion points, or by using a
navigation control.

To move to a specific section of a document
1 Click Edit ` Go to.

You can also press Ctrl + G.
2 Choose an option from Go to what list box.
3 Choose any applicable options from the area to the left of the list

box.
4 Click Go to.

To scroll through a document
1 On the toolbar, click the Autoscroll

button.

The pointer changes to the Autoscroll arrow.
2 Move the Autoscroll arrow in the direction you want to scroll.

The scrolling speed increases if you move the arrow further
away from the Autoscroll tool.
You can disable Autoscroll by clicking anywhere in the
document.

To display a document from a list of open documents
• Click Window, and click the filename of the document that you
want to display.

Part Two: WordPerfect

A check mark beside a document path and filename indicates the
active document.
You can also display a document by clicking its button on the
application bar.

To browse through insertion points in a document
• Click one of the following buttons:
• Back
• Forward

To browse by using a navigation control
1 On the vertical scroll bar, click the Browse button, and click a

navigation control.
2 Click one of the following buttons:

• Previous — moves the cursor to the previous occurrence of the
selected navigation control
• Next — moves the cursor to the next occurrence of the selected
navigation control

Navigation

Microsoft Word compatibility
WordPerfect offers compatibility features geared towards those who
are migrating to WordPerfect from Microsoft Word and those
who need to exchange WordPerfect documents with Microsoft
Word users.
In this chapter:
• “Simulating the Microsoft Word workspace”
• “Sharing documents with Microsoft Word users” on page 32
For additional topics, please see “Compatibility with Microsoft
Word” in the WordPerfect Help.

Simulating the Microsoft Word workspace
If you recently switched from Microsoft Word to WordPerfect, you
may not be familiar with the WordPerfect workspace. While there are
many similarities between the two applications, you may find it easier
to simulate the Microsoft Word workspace until you are accustomed
to working in WordPerfect. What the Microsoft Word workspace does
is position the WordPerfect features, including toolbars and menu
items, where you would find the equivalent feature in Microsoft Word.
It also applies Microsoft Word keyboard shortcuts to WordPerfect
features, allowing you to quickly find the tools you need to create
documents in WordPerfect.
If you prefer to work in the WordPerfect workspace, but you want to
access the most common WordPerfect features using Microsoft Word
buttons and icons, you can display the Microsoft Word toolbar. In
addition, you can display the Microsoft Word Compatibility toolbar,
which gives you immediate access to features, such as saving
documents to Microsoft Word and publishing to PDF.

Part Two: WordPerfect

To work in the Microsoft Word workspace
1 Click Tools ` Workspace manager.
2 Enable the Microsoft Word mode option.

To display the Microsoft Word toolbar in WordPerfect
1 Click View ` Toolbars.
2 Enable one of the following check boxes:

• Microsoft Word 97
• Microsoft Word 2002

To display the Compatibility toolbar
1 Click View ` Toolbars.
2 Enable the Compatibility check box.

Sharing documents with Microsoft Word users
WordPerfect makes it possible for you to share WordPerfect documents
with Microsoft Word users and they can share their documents with you.
For example, to share a WordPerfect document with a Microsoft Word
user, you must save the WordPerfect document as a Microsoft Word file.
The saving process automatically converts the document to the
Microsoft Word format.
In addition, if you receive a file created in Microsoft Word, all you need
to do is open it in WordPerfect. The opening process automatically
converts the file to the WordPerfect format. If you modify the same file
and you want others to view the changes in Microsoft Word, then you
need to save the file as a Microsoft Word file. You can specify that the
default format when saving files is set to the Microsoft Word file format
or you can choose to automatically save files in the same file format in
which the file was opened. If you don’t specify the Microsoft Word
format when saving, the file is saved as a WordPerfect file by default.

Microsoft Word compatibility

You can also insert a Microsoft Word document into a WordPerfect
document.

To save a WordPerfect document as a Microsoft Word
document
1 Click File ` Save as.
2 Choose the drive and folder where you want to save the file.
3 Type the filename in the Filename box.
4 Choose MS Word from the File type list box.
5 Click Save.

When you save a WordPerfect document as a Microsoft Word
document, some of the formatting in the document may no
longer display properly.

To open a Microsoft Word document
1 Click File ` Open.
2 Choose the drive and folder where the Microsoft Word file is stored.

If you can’t see the file, choose All files from the File type box.
3 Click the Microsoft Word file.
4 Click Open.

You can open documents created in Microsoft Word for MSDOS versions 1.0, 1.1, 1.2, 2.0, 4.0, 5.0, and 5.5, Microsoft
Word for Windows 6.0, and 7.0, and Microsoft Word 97,
2000, XP (2002), 2003, 2007, and 2010. You can also open
Microsoft Word Open XML documents (.docx) and Microsoft
Word Open XML Macro-enabled document (.docm).
When you open a Microsoft Word document in WordPerfect,
some information in the file may not be displayed in the same
way after it is converted.

Part Two: WordPerfect

To automatically save Microsoft Word files opened in
WordPerfect to the Microsoft Word format
1 Click Tools ` Settings ` Files.
2 On the Document page, choose a version of the MS Word format

from the Default save file format list box.

To automatically save files to their original format
1 Click Tools ` Settings ` Files.
2 On the Document page, enable the On save, keep document’s

original file format check box.

To insert a Microsoft Word file into a WordPerfect
document
1 Click Insert ` File.
2 Choose the drive and folder where the Microsoft Word file is stored.

If you can’t see the file, choose All files from the File type box.
3 Click the Microsoft Word file.
4 Click Insert.

Microsoft Word compatibility

Document basics
You can create documents from scratch. You can also open existing
documents — even those created in another word processor.
In this chapter:
• “Understanding the parts of a document”
• “Creating documents” on page 36
• “Opening documents” on page 37

Understanding the parts of a document
A WordPerfect document consists of one or more of the following
components.
Template
A template is a preformatted document that can be used as a guide
for creating a new document.
Every document created in WordPerfect is based on either the default
template or a project template.
• When you open WordPerfect, the blank document you see is based
on the default template. For information, see “Default template”
on page 41.
• Project templates include fax cover sheets, memos, newsletters,
and brochures. For information, see “Project templates” on
page 43.
Text
Text can be typed directly into WordPerfect or imported from text
editors or other word-processing applications.
For information, see “Text basics” on page 45.
Part Two: WordPerfect

Graphics
Graphics include shapes, drawings, pictures, and clipart.
• A shape is any object created with WordPerfect drawing tools.
• A drawing is created with Presentations menus and tools.
• A picture is a bitmap, or graphic image, that has been imported into
a WordPerfect document. Pictures can be imported from storage
media, photo-editing programs, or a scanner.
• Clipart images are images that can be brought into Corel applications
and used as they are or edited.
For information, see “Graphics” on page 65.
Styles
A style is a collection of formatting attributes applied to text (characters,
paragraphs, or documents) or graphics.
By formatting items with styles, you ensure consistent formatting
throughout a document. Whenever you change the formatting in a
style, you change the appearance of all items that use that style.
For information, see “Styles” on page 77.
Macros
Macros are used to automate application tasks. For example, you can use
WordPerfect macros to set margins, select a font, or create a merge file.
For information, see “Part Seven: Macros” on page 263.

Creating documents
You can create a document in WordPerfect by using the default
template, a blank document that includes formatting elements such as
margin settings, tab settings, and toolbars.

Document basics

WordPerfect also includes ready-made project templates that you can
open and use to create a wide range of documents, including letters,
fax cover sheets, calendars, and business cards.
NEW for X6: You can create an eBook by using a template
specially designed for publishing to the MOBI format.

To create a document by using the default
template
• Click File ` New.
You can also apply the default template to a new document by
clicking the New blank document
button on the toolbar.
For more information on the default template, see page 41.

To create a document by using a project template
• Click File ` New from project.
For more information on project templates, see page 43.

To create an eBook
1 Click File ` New from project.
2 Click the Create new tab.
3 Choose [WordPerfect] from the list box.

If [WordPerfect] is not displayed in the list box, click Options, and
click Refresh projects.
4 Choose eBook Publisher from the list.
5 Click Create.

Opening documents
You can open word-processing documents that were created in
WordPerfect or in another application.

Part Two: WordPerfect

The advantage of opening — rather than importing — a document
created in another application is that many of the formatting attributes
in the original document (such as page size, margins, font properties,
bullets, and underlining) are preserved.

To open a document
1 Click File ` Open.

You can also click the Open

button on the toolbar.

2 Choose the drive and folder where the file is stored, and choose the

file.
You can also type the full path and filename in the File name list box.
3 Click Open.

The document opens in a new document window, and a
corresponding button is added to the application bar. You can have
up to nine documents open within the application window.
NEW for X6: You can also
Go to the folder where an open
document is stored

Right-click the document button
on the application bar, and choose
Open containing folder.

Copy the folder path for an open
document

Right-click the document button
on the application bar, and choose
Copy full path.

Open more than nine documents
at a time

Split the documents across multiple
instances of WordPerfect. See also
“To transfer a document to a new
instance of WordPerfect” on
page 25.

Set documents accessed outside
WordPerfect to open in the first
available instance (rather than in a
new instance)

Click Tools ` Settings ` Files. On the
Document page, disable the
following check box: Outside
WordPerfect, open documents in
new application window.

Document basics

PDF import
WordPerfect lets you import PDF files and scanned PDF files and then
access and reuse the text and graphics content. For example, if
you have a PDF file that was created by someone else, you can
open it in WordPerfect and edit the contents.
When you import PDF files, the text formatting may appear
different from that of the original PDF. You can alleviate most
conversion issues if you are familiar with the two most common PDF
document types: design documents and scanned documents.
Design documents
A design document is a PDF in which the layout is not necessarily
based on flow — for example, a magazine advertisement. Design
documents are typically created with graphics or illustration software,
such as CorelDRAW.
Text strings may be individual lines across sections on the page, as
opposed to a long paragraph that flows down a page. In such cases,
WordPerfect provides text flows for all text strings that were saved in
the graphics application when the PDF was created. The text and
formatting of graphic elements are also maintained.
Images are maintained in their original file formats, as is text that is
embedded in images that are not vector based.
The layout in the imported PDF may be different from the layout in the
original PDF, but you can still modify text strings and create a new
document without having to copy or redesign all the elements.
Scanned documents
A scanned document is a document that is read with a scanner and
saved as a graphic file, such as a JPEG. Scanned documents store all
information as one large image file that is not vector based.
Part Two: WordPerfect

When you import a scanned document, WordPerfect uses OCR
technology to scan the document and reconstruct text strings and
images. The quality of the original scanned PDF that you import affects
the accuracy of what is displayed in the WordPerfect document.

To import a PDF file
1 Click File ` Open PDF.
2 Choose the drive and folder where the PDF document is stored.
3 Choose the file.
4 Click Open.

The Open PDF settings dialog box appears.
If the PDF document is protected by a password, type the password
in the Password box. If both permission and open passwords are
applied, type the permission password in the Password box.
5 In the Page range area, enable one of the following options:

• Full document
• Pages (requires you to type a page range in the box)
6 Click Open.

The PDF import dialog box appears.
You can import the content from the PDF file without text
formatting by enabling the Bring in content from original PDF
without any formatting check box.

PDF import

Templates
A template is a preformatted document that can be used as a guide
for creating a new document. Every document created in
WordPerfect is based on either the default template or a project
template.
In this chapter:
• “Default template”
• “Project templates” on page 43

Default template
When you open WordPerfect, the blank document you see is based on
the default template—a special WordPerfect template (WPT) file that
records various workspace settings.
Besides storing basic document settings (such as the default font and
the default text and graphics styles), the default template also stores
any customizations you make to the WordPerfect work area.
Choosing the default template
You can choose a different default template.
You can also choose an additional objects template. This is a second
default template that stores objects such as keyboards, menus,
template macros, toolbars, and styles that you can use in addition to
or in place of those in the default template. For example, a system
administrator could use an additional objects template as a network
template that would overwrite a user’s default template.
Applying the current document style to the default template
You can apply the style used in the current document to the default
template.
Part Two: WordPerfect

Applying template settings across multiple instances
NEW for X6: You can choose to apply template changes across all
instances of WordPerfect. This technique is especially useful for
refreshing all open documents that are based on the same template.
Document, style, and compatibility settings typically affect all
instances, whereas customization settings affect only the current
instance (and subsequent instances). For details, see the Help.

To choose a different default template
1 Click Tools ` Settings.
2 Click Files.
3 Click the Template tab.
4 In the Default template folder box, click the Browse

button.

5 Choose the drive and folder where the template is stored.
6 Click Select.
7 In the Default template box, click the Browse

button.

8 Click the template you want to use as the default template.
9 Click Open.

To choose an additional objects template
1 Follow steps 1 to 3 in the previous procedure.
2 In the Additional template folder box, click the Browse

button.

3 Choose the drive and folder where the template is stored.
4 Click Select.
5 In the Additional objects template box, click the Browse

button.

6 Click the template you want to use as the additional objects template.
7 Click Open.

If desired, enable the Update default template from additional
objects template check box.
42

Templates

To use the current document style as the default
1 Click File ` Document ` Current document style.
2 Enable the Use as default check box.

To apply template changes across multiple
instances
1 Click Tools ` Settings.
2 Click Files.
3 Click the Template tab.
4 Enable the Apply template changes to all WordPerfect windows

check box.
You can apply both default-template and project-template
changes across multiple instances.

Project templates
WordPerfect lets you create documents from project templates. A
project template is a shell, or skeleton structure, that can consist of
elements such as margins, styles, and graphics objects. You fill in the
details and provide data to complete the project.

These are examples of project templates.

If you intend to use a specific template often, you can add it to the
Favorites category.

Part Two: WordPerfect

You can also use the PerfectExpert, which guides you through
basic tasks and helps you create detailed projects. For
information, see “To access the PerfectExpert” on page 16.

To create a document from a project template
1 Click File ` New from project.
2 Click the Create new tab.
3 Choose [WordPerfect] from the list box.

If [WordPerfect] is not displayed in the list box, click Options, and click
Refresh projects.
4 Choose a project template from the list.
5 Click Create.

Some WordPerfect project templates use prompts to guide you
through the process of adding information to a document.

To add a project template to the Favorites category
1 Click File ` New from project.
2 Click the Create new tab.
3 Choose a category from the list box.
4 Choose a project template from the list.
5 Click Copy to favorites.

You can view the contents of the Favorites folder. Click File ` New
from project. Choose [Favorites] from the list box.

Templates

Text basics
In this chapter:
• “Entering text”
• “Inserting text” on page 46

Entering text
You can enter text in the document window. You can use the
shadow cursor to show where the text will be positioned.
You can also enter text in a text box so that it appears in a separate
frame.

To enter text in a document window
1 Click in the document window.
2 Type text.

To enter text by using the shadow cursor
1 Click View ` Shadow cursor.

A check mark next to the menu command indicates that the
shadow cursor is enabled.
2 Click anywhere on the page.
3 Type text.

The shadow cursor changes appearance to show how text will
be aligned when you start typing. Small arrows beside the
shadow cursor point in different directions when text is leftjustified, centered, or right-justified.

To enter text in a text box
1 Click Insert ` Text box.
2 Type text.
Part Two: WordPerfect

Inserting text
You can insert text from another file.
If you have more than one document opened, you can use the
application bar to insert text from one document to another document.
See also:
• “Cutting, copying, and pasting text and graphics” on page 69
• “Moving text and graphics” on page 70

To insert the entire text of another document
1 Click where you want to insert the text.
2 Click Insert ` File.
3 Choose the drive and folder where the document is stored.
4 Choose a file.
5 Click Insert.

To insert selected text from another document
1 Select the text you want to insert.
2 Drag the selected text to the button on the application bar that

displays the name of the document into which you want to insert the
text, but don’t release the mouse button.
This document opens in the document window.
3 Point to where you want to insert the text, and release the mouse

button.

Text basics

Text selection
You can select text or deselect text, a tabular column, a rectangular
block of text, or a range of text.
You can also set selection options.

To select text
To select

Do the following

A character or word

Drag across a character or word.

A sentence

Click in a sentence. Click Edit `
Select ` Sentence.

A paragraph

Click in a paragraph. Click Edit `
Select ` Paragraph.

A page

Click on a page. Click Edit ` Select
` Page.

A document

Click Edit ` Select ` All.

A tabular column

Select the text from the first
character in the tabular column to
the last character in the tabular
column, and then click Edit ` Select
` Tabular column.

A rectangular block of text

Select the text from the upper left
corner to the lower left corner of
the block, and then click Edit `
Select ` Rectangle.

A range of text in a document

Click Edit ` Select ` Section, choose
an option from the Select list, and
then type a value in the Range box.

Part Two: WordPerfect

To deselect text
• Click anywhere outside the selected text.

To set the selection options for a document
1 Click Tools ` Settings.
2 Click Environment.
3 In the Environment settings dialog box, click the General tab.
4 Enable the Automatically select whole words when dragging to select

text check box.

Text selection

Text formatting
In WordPerfect, you can use a variety of formatting tools to control the
look of text.
In this chapter:
• “Modifying font settings”
• “Copying the text format” on page 52
• “Working with drop caps” on page 53
• “Inserting characters and symbols” on page 54
• “Correcting capitalization” on page 55
• “Correcting the spacing between words and sentences” on
page 56
For additional topics, please see “Formatting text” in the
WordPerfect Help.

Modifying font settings
You can apply formatting to text to change the font and its attributes,
such as style, size, and color.
You can also apply relative font sizes, which allows you to format text
relative to the specified font size. Suppose you want to add a heading
to a document that has a 12-point paragraph font. If you select the
heading text and specify a large relative font size, the text displays
proportionately larger than the 12-point font.
Using Corel® RealTime Preview™ lets you view text fonts and sizes
before you apply them. For example, you can view text as it will display
in various fonts before choosing which is the most suitable.
WordPerfect lets you format text using recent font settings, including
the font and its size. You can also change the default font and font
size for the active document or for all documents.
Part Two: WordPerfect

To change the font
1 Click in the document.
2 Click Format ` Font.
3 Click the Font tab.
4 Choose a font from the Face list.

You can also
Change the font size

Choose a font size from the Size list box.

Change the relative font size

Click Relative size, and click a font size.

Change the font color

Open the Color picker, and click a color.
You can also use the Font color
button on the property bar.

You can also change the underline font style by using the
Underline
picker on the property bar.

To change the font appearance
1 Select the text you want to modify.
2 Click Format ` Font.
3 Click the Font tab.
4 In the Appearance area, enable one or more of these check boxes:

• Bold — applies bold formatting to the selected text
• Italic — applies italic formatting to the selected text
• Underline — applies a single underline to the selected text
• Outline — applies an outline to the selected text
• Shadow — applies a shadow to the selected text
• Small caps — applies small capitals to the selected text
• Redline — applies the color red to the selected text
• Strikeout — applies a line through the selected text
• Hidden — applies the hidden format to the selected text
50

Text formatting

To change the font by using Corel RealTime Preview
1 Click in a document.
2 Open the Font face list box on the property bar, and point to a font.

Changes to the font display in the font face preview window.
3 Choose a font from the Font face list box.

Similarly, the Font size list box on the property bar lets
you use Corel RealTime Preview to change the font size.

To apply a recently used font
1 Select the text you want to format.

If the Fonts toolbar is not displayed, click View ` Toolbars. In the
Toolbars dialog box, enable the Fonts check box.
2 Click the QuickFonts™

button on the font toolbar, and choose

a font from the list.
The QuickFonts list displays the 10 most recently used fonts.

To change the default font and font size
1 Click File ` Document ` Default font.
2 Choose a font from the Face list.
3 Choose a font size from the Size list box.

If you want to change the default font and font size for all new
documents, click Settings, and click Set as default for all
documents.
You must install a printer before changing the default font.
If you specify a default printer font and distribute the file to
others, the file may not display or print correctly if their printer
doesn’t have the specified default font.
You can view the available attributes for each font by clicking
the plus sign (+) to the left of a font in the Face list.
Part Two: WordPerfect

Copying the text format
You can copy the format of text and apply it to other text in a document.
If you want to copy selected text, then formatting attributes, such as
font, font size, and font style, are all copied. If you want to copy the
heading in a paragraph, the paragraph style as well as the font and its
attributes are copied.
When you copy the format of text, you automatically create a text
style. Changing text that has been formatted using a text style
also changes other text in the document that uses that style. For
information about text styles, see “Using text styles” on page 77.

To copy the text format
1 Click in the text whose format you want to copy.
2 Click Format ` QuickFormat™.
3 Enable one of the following options:

• Selected characters — copies the format of the font and its
attributes
• Headings — copies the format of the paragraph and its styles, and
the font and its attributes
4 Click OK.
5 Drag the QuickFormat paintbrush pointer over the text to which you

want to copy the format.
6 Click Format ` QuickFormat.

QuickFormat is disabled when no check mark displays beside the
QuickFormat menu command.
You can also enable or disable QuickFormat by clicking the
QuickFormat
button.

Text formatting

Working with drop caps
Drop caps are letters that you can use to decorate text at the
beginning of a line or paragraph.

These are examples of drop caps.

To add or remove a drop cap
To

Do the following

Add a drop cap to a blank line

Click in a document. Click Format

` Paragraph ` Drop cap. Type a
letter.
Add a drop cap to an existing
paragraph

Click at the beginning of a
paragraph. Click Format `
Paragraph ` Drop cap.

Remove a drop cap

Click before a drop cap. Click the
Drop cap style
button on the
property bar. In the Style area,
click No drop cap.
You can also click the Drop cap
style
picker and click the No
drop cap style.

You can also add a drop cap by right-clicking in a document
and clicking Drop cap.

Part Two: WordPerfect

Inserting characters and symbols
You can insert characters, such as iconic symbols, phonetic characters,
and characters from other alphabets, into your document.

To insert a character or symbol
1 Click in the document where you want to insert a character or symbol.
2 Click Insert ` Symbol.
3 Choose a symbol type or a character set from the Set list box.
4 Choose a symbol from the Symbols list.
5 Click one of the following:

• Insert — inserts the symbol and leaves the Symbols dialog box
open
• Insert and close — inserts the symbol and closes the Symbols
dialog box
Depending on the font you are using, some WordPerfect
characters may not display in the document window. These
characters are represented by a hollow box on your screen;
however, they will display and print correctly if your printer
supports graphics.
You can also insert a symbol by clicking the Symbols
on the property bar and clicking a symbol.

button

You can also insert a character or symbol by pressing Ctrl + W.

Text formatting

Correcting capitalization
You can quickly change a word or selected text to all uppercase or
lowercase letters, or to lowercase letters with initial caps. You can also
correct capitalization automatically.

To change capitalization
1 Select the text for which you want to change capitalization.
2 Click Edit ` Convert case, and click one of the following:

• Lowercase — changes all letters to lowercase
• Uppercase — changes all letters to uppercase
• Initial capitals — changes only the first letter of each word to
uppercase
You can also change the selected text to uppercase or
lowercase by pressing Ctrl + K.

To correct capitalization automatically
1 Click Tools ` QuickCorrect™.
2 Click the Format-As-You-Go™ tab.
3 In the Sentence corrections area, enable the Capitalize next letter

after end-of-sentence punctuation check box.
You can also
Automatically correct two initial
capital letters in a sentence

Enable the Correct two irregular
capitals (make a second letter
lowercase) check box.

Automatically correct Caps lock
capitalization

Enable the CapsFix check box.

Automatically correct
capitalization after a period

Click Exceptions. In the Do not
capitalize next letter after this
word box, type a word. Click Add
entry. Click Close.

Part Two: WordPerfect

Correcting the spacing between words and
sentences
WordPerfect lets you correct the spacing between words and sentences.
You can delete double spaces between words in a sentence, and you can
convert one space between sentences to two or two spaces to one.

To automatically change double spaces between words to
single spaces
1 Click Tools ` QuickCorrect.
2 Click the Format-As-You-Go tab.
3 In the Sentence corrections area, enable the Change two spaces to

one space between words check box.

To automatically change the number of spaces between
sentences
1 Click Tools ` QuickCorrect.
2 Click the Format-As-You-Go tab.
3 In the End of sentence corrections area, enable one of the following

options:
• Change one space to two spaces between sentences
• Change two spaces to one space between sentences

Text formatting

Text arrangement
In this chapter:
• “Indenting text”
• “Justifying text” on page 58
• “Changing the spacing between lines” on page 59
For additional topics, please see “Formatting
paragraphs” in the WordPerfect Help.

Indenting text
Indenting arranges text on a page by moving one or more lines to the
left or the right of the paragraph margin. You can indent a line or
paragraph manually or you can indent lines or paragraphs using the
ruler or automatically.
To move the first line of a paragraph farther to the left than
subsequent lines, you can apply a hanging indent. To indent an entire
paragraph one tab stop from both the left and right margins — such
as for a lengthy quotation — you can apply a double indent.

To apply a single indent to text
To indent

Do the following

A line of text

Click at the beginning of the line. Press Tab.

A paragraph

Click at the beginning of the paragraph.
Click Format ` Paragraph ` Indent.

The first line of a
paragraph

Click in the paragraph. On the ruler, drag
the First line indent
marker.

The first line of every
paragraph automatically

Click in the paragraph. Click Format `
Paragraph ` Format. In the First line indent
box, specify the distance to indent.

Part Two: WordPerfect

To apply a hanging or double indent to text
1 Click at the beginning of a paragraph.
2 Click Format ` Paragraph, and click one of the following:

• Hanging indent — indents all but the first line in the paragraph
• Double indent — indents the paragraph equally from both
margins
You can also apply a hanging indent by clicking at the beginning
of any line in a paragraph, except the first line, and pressing Tab.

To remove an indent from text
1 Click at the beginning of a line of text.
2 Press Shift + Tab.

Justifying text
You can justify text in a document. Doing so aligns the text horizontally
between the left and right margins of the page.

To justify text
1 Click in a paragraph.
2 Click Format ` Justification, and click one of the following:

• Left — aligns text evenly with the left margin
• Right — aligns text evenly with the right margin
• Center — centers text between the right and left margins
• Full — aligns text, excluding the last line, along both the right and
left margins
• All — aligns text, including the last line, along both the right and
left margins
Justification is applied to all text from the cursor location
forward. If you want to apply justification to a word, line, or
paragraph, you must first select the text.
58

Text arrangement

You can also justify text by clicking the Justification
on the property bar and clicking a justification.

picker

Changing the spacing between lines
The space between lines, or the amount of white space that
appears between the bottom of one line and the top of the next
line, is referred to as leading.

This is an example of changing spacing between lines.

You can change the leading by changing the line spacing and
changing the line height.
You can also change the spacing between paragraphs. For
information, see “Adjusting paragraph spacing” in the
WordPerfect Help.

To adjust the leading
1 Click in a paragraph.
2 Click Format ` Typesetting ` Word/Letter spacing.
3 Enable the Adjust leading check box.
4 Type a value in the Between lines box.

A positive value increases the leading; a negative value decreases
it.

Part Two: WordPerfect

To change the line spacing
1 Click in a paragraph.

If you want to limit the line spacing change to a specific section of
text, select the text.
2 Click Format ` Line ` Spacing.
3 Type a value in the Spacing box.

To change the line height
1 Click in the line of text where you want the line height change to

begin.
If you want to limit the line height change to a specific section of text,
select the text.
2 Click Format ` Line ` Height.
3 Enable one of the following options:

• Automatic — defines the line height according to the font being
used
• Fixed — lets you specify the height of the line regardless of the font
being used
• At least — lets you specify the minimum height of the line
Line height is determined by multiplying the current line height
by the number you specify.

Text arrangement

Text organization
You can organize text by using bullets, numbers, or outlines.
• Bullets help to differentiate items in a list or add emphasis to
selected paragraphs. You can use bullets to mark list items
that have no particular order.
• Numbered lists and outlines help you organize and display
information and are used to show the relationship between
ideas.
In this chapter:
• “Bulleted lists”
• “Numbered lists” on page 62
• “Outlines” on page 64
For additional topics, please see “Using bulleted lists,
numbered lists, and outlines” in the WordPerfect Help.

Bulleted lists
You can create a bulleted list in a document. You can also use
QuickBullets to create lists as you type.
You can also apply a bullet format to existing text.

To create a bulleted list
1 Click in a document.
2 Click Insert ` Outline/Bullets & numbering.
3 Click the Bullets tab.
4 Choose a bullet style from the Bullets list.
5 Click OK.
6 Type text, and press Enter.

Perform this step for each entry in the list.
Part Two: WordPerfect

You can also create a bulleted list by opening the Bullets
picker on the toolbar, and clicking a bullet format.
You can discontinue a bulleted list by pressing Backspace.

To create a bulleted list by using QuickBullets
1 Click in a document.
2 Type a QuickBullet character.
3 Press Tab.
4 Type the text, and press Enter.

Perform this step for each entry in the list.
If QuickBullets are disabled, you must click Tools ` QuickCorrect
` Format As-You-Go to enable them.
You can discontinue a bulleted list by pressing Backspace.

To create a bulleted list from existing text
1 Select the text to which you want to apply the bullet format.
2 Click Insert ` Outline/Bullets & numbering.
3 Click the Bullets tab.
4 Choose a bullet style from the Bullets list.

You can also add a bullet to existing text by clicking at the
beginning of a line, opening the Bullets
picker on the
toolbar, and clicking a bullet format.
You can type body text between list items by pressing Enter
twice, and pressing the Up arrow to type on the line that begins
without a bullet.

Numbered lists
You can create a numbered list in a document. You can also use
QuickNumbers to create lists as you type.
62

Text organization

You can number existing text. You can also renumber an existing
numbered list.

To create a numbered list
1 Click in a document.
2 Click Insert ` Outline/Bullets & numbering.
3 Click the Numbers tab.
4 Choose a number style from the Numbers list.
5 Click OK.
6 Type text, and press Enter.

Perform this step for each entry in the list.
You can also create a numbered list by opening the Numbers
picker on the toolbar and clicking a numbering format.
You can discontinue a numbered list by pressing Backspace.

To create a numbered list by using QuickNumbers
1 At the beginning of a new line, type a number followed by a closing

parenthesis or hyphen.
2 Press Tab.
3 Type the text for the first list item, and press Enter.

For a paragraph, let the text wrap at the end of the line instead of
inserting a hard return.
Perform this step for each entry in the list.
4 Press Backspace.

If QuickNumbers are disabled, you must click Tools `
QuickCorrect ` Format As-You-Go to enable QuickBullets.
You can discontinue a numbered list by pressing Backspace.

Part Two: WordPerfect

To number existing text
1 Select the text you want to number.
2 Open the Numbering

picker on the toolbar, and click a

numbering format.

To renumber a list
1 Click in a list or outline.
2 Click the Set paragraph number

button on the property bar.

3 Type the new number in the Paragraph number box.

The number changes, and all numbers following it are renumbered
accordingly.
You can also renumber paragraphs by pressing Ctrl + Shift + F5.
If the numbering you want to change is indented from the left
margin, type “?” for each indentation level in the Paragraph
number box before you type the new number.

Outlines
You can apply different levels to text by creating an outline.

To create an outline
1 Click in a document.
2 Click Insert ` Outline/Bullets & numbering.
3 Click the Text tab.
4 From the Text list, choose an option.
5 Click OK.
6 Type text, and press Enter.

Text organization

Graphics
In this chapter:
• “Inserting graphics”
• “Sizing graphics” on page 66
• “Arranging graphics” on page 67
For additional topics, please see “Working with
graphics” in the WordPerfect Help.

Inserting graphics
You can insert clipart images into a WordPerfect document, such as
those included with WordPerfect. Clipart images are images that can
be brought into a WordPerfect document and edited or used as is. You
can also insert pictures from the WordPerfect Office disc.
You can link to an image on disk. When you link to an image on disk,
the location of the image — not the image itself — is inserted into the
document. This way, you can considerably reduce the size of the file,
especially if the image is used throughout the document.

To insert a clipart image
1 Click where you want to insert an image.
2 Click Insert ` Graphics/Pictures ` Clipart.

The Scrapbook™ opens.
3 Browse through the folders in the Scrapbook until you find the

image you want to insert.
4 Select the clipart image.
5 Click Insert.

You can also insert a clipart image by dragging the image from
the Scrapbook into a document.
Part Two: WordPerfect

To insert a picture from the WordPerfect Office disc
1 Insert the WordPerfect Office disc into your disc drive.
2 Click where you want to insert a picture.
3 Click Insert ` Graphics/Pictures ` From file.
4 Choose the drive and folder where the file is stored.

Pictures have a .jpg filename extension.
5 Double-click a filename.

You can also insert a picture by dragging. Enable the shadow
cursor by clicking the Shadow cursor icon on the application bar,
drag across the area of the document in which you want the
picture, and click Image from file in the QuickMenu™.
You can preview a picture before you insert it by clicking Toggle
preview , and clicking the picture filename.

To link to an image on disk
1 Click where you want to insert a link to an image.
2 Click Insert ` Graphics/Pictures ` From file.
3 Choose the drive and folder where the file is stored.
4 Click the image you want to link to the document.
5 Enable the Image on disk check box.
6 Click Insert.

If you want to display the name of the image file, right-click the
image, and click Content.
You can link to images copied from the Scrapbook by saving
them to your hard disk.

Sizing graphics
You can size a graphic by dragging its handles.

Graphics

To size a graphic
1 Select a graphic.
2 Drag a corner handle until the graphic is the size you want.

You can also
Stretch a graphic

Drag a side handle until you achieve
the effect you want.

Size a graphic proportionally

Hold down Shift, and drag a handle.

Arranging graphics
When two or more graphics overlap in a document, you can arrange
their order by moving them in front of or behind the others in the
stack. You can also move graphics behind text (like a watermark) or in
front of text (like a sticky note). You can also select a graphic that is
over or under another graphic.
You can group graphics so that they remain together when they are
moved, sized, or edited.
You can also align and distribute graphics. For details, see the Help.

To move a graphic by using the keyboard
1 Select a graphic.
2 Press any of the Arrow keys to move the graphic in that direction.

To reorder overlapping graphics
1 Right-click a graphic.
2 Click Order, and click one of the following:

• To front — moves a graphic in front of the overlapping graphics
• To back — moves a graphic behind the overlapping graphics
• Forward one — moves a graphic forward one layer
• Back one — moves a graphic back one layer
Part Two: WordPerfect

You can also reorder overlapping graphics by selecting a graphic
and clicking one of the following buttons on the property bar:
• Object(s) forward one
• Object(s) back one

To move a graphic behind or in front of text
1 Select a graphic.
2 Click the Graphics picker on the property bar, and click one of the

following:
• In front of text — moves the selected graphic in front of the text
• Behind text — moves the selected graphic behind the text

To navigate between graphics
1 Select a graphic.
2 On the property bar, click one of the following buttons:

• Next box
• Previous box
document

— selects the next graphic box in the document
— selects the previous graphic box in the

To group graphics
1 Hold down Shift, and click the graphics you want to group.
2 Right-click one of the selected graphics, and click Group.

You can separate grouped graphics by right-clicking grouped
graphics, and clicking Separate.

Graphics

Editing basics
In this chapter:
• “Cutting, copying, and pasting text and graphics”
• “Moving text and graphics” on page 70
• “Undoing, redoing, and repeating actions” on page 71
You can also apply comments and digital signatures to
documents. For information, see “Editing basics” in the
WordPerfect Help.

Cutting, copying, and pasting text and graphics
You can cut or copy text or graphics and paste them to a new location
in a document.
When you cut or copy information, it is stored on the Clipboard. You
can paste it in the active document, in another document, or in
another application.
You can also choose a specific format when you paste information
from the Clipboard into WordPerfect.

To cut, copy, and paste text and graphics
To

Do the following

Copy text or graphics to the
Clipboard

Select the item, and click Edit ` Copy.

Cut text or graphics and move
to the Clipboard

Select the item, and click Edit ` Cut.

Part Two: WordPerfect

You can also click the Copy
button on the property bar.

You can also click the Cut
on the property bar.

button

Do the following

Paste text or graphics in a
document

Click where you want to insert the
item, and click Edit ` Paste.
You can also click the Paste
button on the property bar.

Add a selection to the current
Clipboard contents

Select the text to add to the
Clipboard, and click Edit ` Append.

You can link copied content to a document by enabling the Paste
link option. The changes you make to the linked content in the
active file are reflected in the original file. The changes made to
the original file also appear in the active file.

To paste Clipboard contents in a specified format
1 Select the text or graphic.
2 Click Edit, and click one of the following:

• Copy
• Cut
3 Click Edit ` Paste special.
4 Enable the Paste option.
5 Choose a format from the As list.

You can paste text without its formatting by pressing Ctrl + Alt
+ V. This technique is particularly useful for pasting text copied
from a Web browser.

Moving text and graphics
You can move text and graphics by dragging them within a document
or between documents.

Editing basics

To move text or graphics by dragging within a
document
• Select a text or graphic, and drag it to a new position.

To move text or graphics by dragging to another
document
1 Click Window, and click one of the following:

• Tile top to bottom — arranges the windows so that the
documents are displayed above or below one another
• Tile side by side — arranges the windows so that the documents
are displayed side by side
2 Select the text or graphic, and drag it to the other document.

Undoing, redoing, and repeating actions
WordPerfect lets you undo actions one at a time, or undo a series of
actions all at once. You can undo changes made to text, graphics, or
tables. However, some actions, such as scrolling or saving a document,
cannot be reversed. You can redo actions that you have undone. You
can also repeat actions.

To undo actions
To

Do the following

Undo the last action you performed

Click Edit ` Undo.
You can also click the Undo
button on the toolbar.

Undo a series of actions

Click Edit ` Undo/Redo history,
choose an action from the Undo
list, and click Undo.
You can also click the drop-down
arrow beside the Undo
on the toolbar.

Part Two: WordPerfect

button

Do the following

Set the number of Undo levels

Click Edit ` Undo/Redo history, click
Options, and type a value in the
Number of undo/redo items box.

Save Undo and Redo items with a
document

Click Edit ` Undo/Redo history, click
Options, and enable the Save
undo/Redo items with document
check box.

The maximum number of Undo levels is 300.
If the Undo/Redo history has not been saved with the document,
you can undo and redo changes that have been made since the
document was last saved.

To redo actions
To

Do the following

Redo an action that was just
undone

Click Edit ` Redo.

Redo a series of actions

Click Edit ` Undo/Redo history,
choose an action from the Redo
list, and click Redo.

You can also click the Redo
button on the toolbar.

You can also click the drop-down
arrow beside the Redo
on the toolbar.

button

To repeat an action
1 Click Edit ` Repeat next action.
2 Type a value in the Number of times to repeat next action box.

To set this value as the default whenever you use repeat, click Use as
default.
72

Editing basics

Find and Replace
In this chapter:
• “Finding and replacing text”
• “Finding and replacing formatting codes” on page 75

Finding and replacing text
WordPerfect lets you find and replace text. You can search for
words, phrases, or individual characters in a document. Once the text
is found, you can replace some or all occurrences of the text with other
text, or you can delete the text.
You can search for text that is displayed in a specific font or case. You
can also find and replace forms of a word. For example, you can
replace forms of the word “entry” with the word “insertion”;
therefore, if the plural form, “entries,” is found, it is replaced with the
word “insertions.” Furthermore, you can search for occurrences of
words that are whole words, and not part of a larger word. For
example, if you do a default search for the word “sum,” you will find
“sum,” “summer,” and “summit”; if you do a whole-word search for
the word “sum,” you will find only occurrences of the word “sum.”

To find and replace text
1 Click Edit ` Find and replace.
2 In the Find box, type the text you want to search for.
3 Type the replacement text in the Replace with box.
4 Click one of the following:

• Find next — finds the next occurrence of the search text
• Find prev — finds the previous occurrence
• Replace — finds and replaces the next occurrence
• Replace all — finds and replaces all occurrences
Part Two: WordPerfect

You can delete all occurrences of a text string by typing the text
you want to delete in the Find box and leaving the Replace with
box empty.
You can search for a word or phrase you searched for previously
by choosing the word or phrase from the Find list box.

To find text in a specific font
1 Click Edit ` Find and replace.
2 In the Find box, type the text you want to find.
3 Click Match ` Font.
4 Enable the Font check box.
5 Choose a font from the Font list box.

You can also
Search for a font style

Choose a font style from the Font
style list box.

Search for a specific point size

Enable the Point size check box.
Type a point size in the Point size
box.

Search for specific font attributes

In the Attributes area, enable one
or more of the attribute check
boxes.

To find and replace case-specific text
1 Click Edit ` Find and replace.
2 Click Match ` Case.

To find and replace a form of a word
1 Click Edit ` Find and replace.
2 Click Type ` Word forms.

Find and Replace

To find and replace a whole word
1 Click Edit ` Find and replace.
2 Click Match ` Whole word.

Finding and replacing formatting codes
You can search for and replace codes in a document. For
example, if you search for a font size code, all font size codes are
found.
You can also search for specific codes, such as a specific font size.
To find and replace codes, you must first enable Reveal Codes.
Sample Code

Represents

Bot mar

Bottom margin

Font

Font size

HAdv

Horizontal advance

Just

Justification

Lft Mar

Left margin

Lft Mar Adj

Left margin adjustment

Ln Spacing

Line spacing

Ovrstk

Overstrike

Rgt Mar

Right margin

Rgt Mar Adj

Right margin adjustment

Style

Document style

Top Mar

Top margin

VAdv

Vertical advance

Part Two: WordPerfect

To find and replace a general formatting code
1 Click Edit ` Find and replace.
2 Click Match ` Codes.

To choose a merge code, enable the Display merge codes only check
box.
3 Choose a code from the Find codes list box.
4 Click Insert.
5 In the Find and replace dialog box, click in the Replace with box.
6 In the Codes dialog box, choose a replacement code from the Replace

codes list box.
7 Click Insert and close.
8 Click one of the following:

• Find next — finds the next occurrence of the code
• Find prev — finds the previous occurrence of the code
• Replace — finds and replaces the next occurrence of the code
• Replace all — finds and replaces all occurrences of the code

To find and replace a specific formatting code
1 Click Edit ` Find and replace.
2 Click Type ` Specific codes.
3 Choose a code from the Find codes list box.
4 Type values in the following boxes:

• Find
• Replace with

Find and Replace

Styles
A style is a collection of formatting attributes that you can apply to
text or graphics.
WordPerfect provides several preset styles ready for use. You can
also create your own styles.
In this chapter:
• “Using text styles”
• “Using graphics styles” on page 80
For information about list styles, variables, graphics boxes, and
graphics lines, see “Working with styles” in the WordPerfect
Help.

Using text styles
You can create text styles. Text styles are collections of formatting
attributes that you can apply to selected text, paragraphs, or the entire
document. Text styles you create are saved with the active document.
You can create a QuickStyle for text. QuickStyles are styles created
based on the formatting in effect at the cursor location. You can also
create a QuickStyle for a paragraph.
Formatting text with styles ensures consistent formatting throughout
a document. Whenever you change the formatting in a style, you
change the appearance of all text that uses that style.
You can save a text style. You can also specify where to save text styles.
When you save a text style, you can associate it with a specific
template or with the active document only, or you can save it as a
separate file. Saving a text style as a separate file is useful if you plan
to use the style with a different template or on a different computer.
You can apply a style to text in a document. You can edit a text style.
Part Two: WordPerfect

To create a text style
1 Click Format ` Styles.
2 Click Create.
3 In the Styles editor dialog box, type a name for the style in the Style

name box.
You can create style names that contain up to 12 characters.
4 Type a description for the style in the Description box.
5 Choose a style from the Type list box.
6 Using the Styles editor toolbar and menu bar, apply any style

attributes.
If you want to define what function the Enter key performs when the
style is applied, choose a style from the Enter key inserts style list box.
If you want to display the codes that take effect when a style ends,
enable the Show ‘off codes’ check box.
You can also
Delete a text style

Click Format ` Styles, choose a style
from the Available styles list, and
click Options ` Delete.

Give each style a unique name; otherwise, when you combine
documents that contain a style with the same name, one style is
used and the other deleted in the new document.
The Reveal Codes check box is enabled by default and displays the
codes for the style attributes in the Contents box.
You can also define the style attributes by typing codes or text in
the Contents box in the Styles editor dialog box.

Styles

To create a QuickStyle
1 Select the desired text or paragraph.
2 Click Format ` Styles.
3 Click QuickStyle.
4 In the QuickStyle dialog box, type a name for the style in the

Style name box.
5 Type a description for the style in the Description box.
6 Enable one of the following options:

• Character with automatic update — creates a QuickStyle for
characters
• Paragraph with automatic update — creates a QuickStyle for
paragraphs

To save a text style
1 Click Format ` Styles.
2 Click Options ` Save as.
3 In the Save styles to dialog box, type a filename in the Filename box.
4 In the Style type area, enable one of the following options:

• Both — includes both the styles you have created and the preset
styles provided with WordPerfect
• User styles — includes only the styles you have created
• System styles — includes only the preset styles
5 Click Options ` Settings.
6 In the Save new styles to area, enable one of the following options:

• Current document
• Default template
• Additional objects template
The Additional objects template option is available only if you
have specified a second default template.
Part Two: WordPerfect

To apply a text style
1 Click Format ` Styles.
2 Choose a style from the Available styles list.
3 Click Insert.
4 Type the text in the document.
5 Press Enter.
6 Press Backspace.

To edit a text style
1 Click Format ` Styles.
2 Choose a style from the Available styles list box.
3 Click Edit.
4 In the Styles editor dialog box, use the Styles editor toolbar and

menus to apply any style attributes.
If you want to define what function the Enter key performs when the
style is applied, choose a style from the Enter key inserts style list.
If you want to display the codes that take effect when a style ends,
enable the Show ‘off codes’ check box.

Using graphics styles
You can create graphics styles for boxes, borders, fills, and lines. You can
save a graphics style. Saving graphics styles lets you use them again in
other documents or templates.
You can delete a graphics style that you have created, but you cannot
delete one of the preset graphics styles provided with WordPerfect.
You can edit a graphics style to apply different formatting. When you
edit a graphics style, all graphics boxes, borders, fills, and lines formatted
with that style are updated.

Styles

To create a graphics style
1 Click Format ` Graphics styles.
2 Enable one of the following options:

• Box
• Border
• Fill
• Line
3 Click Create.
4 Type a name for the style in the Style name box.
5 Change the attributes of the graphics style.

To save a graphics style
1 Click Format ` Graphics styles.
2 Enable one of the following options:

• Box
• Border
• Fill
• Line
3 Click Options ` Save as, and type a name for the style in the

Filename box.
The file is saved to the default template folder, as specified in
Tools ` Settings. If none is specified, WordPerfect saves the
styles where your user files are stored.

Part Two: WordPerfect

To delete a graphics style
1 Click Format ` Graphics styles.
2 Enable one of the following options:

• Box
• Border
• Fill
• Line
3 Choose a style from the Styles list.
4 Click Options ` Delete.

To edit a graphics style
1 Click Format ` Graphics styles.
2 Enable one of the following options:

• Box
• Border
• Fill
• Line
3 Choose a style from the Styles list.
4 Click Edit.
5 Change the attributes of the graphics style.

Styles

Page margins
You can set margins by using guidelines. Guidelines are vertical or
horizontal dotted lines that are displayed on pages.
You can also set margins by using exact measurements or the
ruler.
All margin settings affect the current page and
subsequent pages until you change them.

To set the margins by using the margin guidelines
1 Click View ` Guidelines.
2 Enable the Margins check box.
3 Point to one of the following guidelines:

• left vertical dotted guideline
• right vertical dotted guideline
• upper horizontal dotted guideline
• lower horizontal dotted guideline
The pointer changes to a double-sided arrow.
4 Drag the guideline to a new position.

To set the margins by using exact measurements
1 Click in the document where you want the margin changes to start.
2 Click Format ` Margins.
3 Click the Page setup tab.
4 In the Document margins area, type in any of the following boxes:

• Left — lets you specify where the left margin starts
• Right — lets you specify where the right margin starts
• Top — lets you specify where the top margin starts
• Bottom — lets you specify where the bottom margin starts
Part Two: WordPerfect

You can also
Set all margins to the last margin
value edited

In the Document margins area,
click Equal.

Set all margins to the minimum size
allowed by the current printer

In the Document margins area,
click Minimum.

You can also set margins by clicking File ` Page setup.

To set the margins by using the ruler
1 Point to the Margin marker

to the left or right of the ruler.

The pointer changes to a double-sided arrow.
2 Drag the Margin marker

to a new location on the ruler.

Page margins

Page size and orientation
When creating documents, you can choose the size and orientation of
pages. The page size and orientation determine how a printer
formats and prints pages. You can choose from preset page
sizes, or you can create your own.
In this chapter:
• “Preset page sizes”
• “Page orientation” on page 86
• “Custom page sizes” on page 86

Preset page sizes
You can select preset page sizes.

To select a preset page size
1 Click File ` Page setup.
2 Click the Page setup tab.
3 From the Page definition list box, choose one of the following:

• Printer page types — lists all page size options for installed
printers
• Standard page types — lists all page size options for most
printers
4 Choose a page definition from the Page definition list.
5 In the Page definition applies to area, enable one of the following

options:
• Current and following pages — applies the page definitions to
the current and following pages
• Current page only — applies the page definitions to the current
page only

Part Two: WordPerfect

Page orientation
You can specify page orientation.

To specify page orientation
1 Click File ` Page setup.
2 Click the Page setup tab.
3 In the Orientation area, enable one of the following options:

• Portrait — prints the document on pages that have greater length
than width
• Landscape — prints the document on pages that have greater
width than height

Custom page sizes
You can create a custom page size from scratch, or you can modify a
preset page size. When you create a custom page size, it is added to the
printer’s page size selection as a preset. Therefore, you can apply the
custom size to more than one document. If you no longer require the
custom or modified page sizes, you can delete the page size or restore
the default page sizes.
In addition, you can divide a physical page into several logical pages.
Dividing pages is useful when you want to create small documents, such
as pamphlets, raffle tickets, or business cards.

This is an example of how you can divide pages.

Page size and orientation

To create a custom page size
1 Click File ` Page setup.
2 Click the Page setup tab.
3 Click Add.
4 In the Add new form dialog box, type a name for the new

page size in the Name box.
5 Choose a predefined paper type from the Type list box.
6 Choose a predefined paper size from the Size list box.

If you want to create a page size definition from a nonstandard
paper size, choose User defined size from the Size list box.
7 Type values in the following boxes:

• Width
• Height
8 Choose a paper source from the Source list box.

The paper source is not saved as part of the document. It must
be redefined for each document.
All printers have a nonprintable zone. If information is
formatted to print in this area, it will not print. To shift
information out of the nonprintable zone, you must specify
printing adjustments.

To modify a preset page size
1 Click File ` Page setup.
2 Click the Page setup tab.
3 Choose a page definition from the Page definition list.
4 Click Edit.
5 Modify any of the settings.

Part Two: WordPerfect

To delete a page size
1 Click File ` Page setup.
2 Click the Page setup tab.
3 From the Page definition list box, choose one of the following:

• Printer page types — lists all page size options for installed printers
• Standard page types — lists all page size options for most printers
4 Choose a page definition from the Page definition list box.
5 Click Delete.

When you delete a page size definition, you can no longer use
that definition; a document can print with a similar page
definition, but it may not be an exact match.

To restore default page sizes
1 Click File ` Page setup.
2 Click the Page setup tab.
3 From the Page definition list box, choose one of the following:

• Printer page types — lists all page size options for installed printers
• Standard page types — lists all page size options for most printers
4 Click Restore.

To divide a page
1 Click File ` Page setup.
2 Click the Layout tab.
3 In the Divide pages area, type a value in one of the following boxes:

• Columns — lets you divide a page into a specified number of
columns
• Rows — lets you divide a page into a specified number of rows

Page size and orientation

Page flow
You can start (or “force”) a new page at any point in a document.
You can also change the text flow in a document by using hard
or soft returns:
• You can start a new line manually by inserting a hard return.
• A soft return wraps text to the next line and is inserted
automatically by WordPerfect when the line extends beyond
the right margin.
You can also make all text in a document, or only selected text, fit a
specific number of pages.

To force a new page
1 Click where you want to start a new page.
2 Click Insert ` New page, or press Ctrl + Enter.

In Draft view, a new page break is displayed as a double line.

To insert a hard return
• At the end of a line or paragraph, press Enter.
A hard return displays as an [HRt] code in the Reveal Codes
window.
You can also view hard returns by clicking View ` Show ¶.

To insert a soft return
• As you type, WordPerfect automatically inserts a soft return at the
end of each line.
A soft return displays as an [SRt] code in the Reveal Codes
window.

Part Two: WordPerfect

To make text fit a specific number of pages
1 Click in a document.

To make only a certain block of text fit, select the text.
2 Click Format ` Make It Fit™.
3 Type a value in the Desired number of pages box.

The number of pages you set must be within 50 percent of the
document’s current page count.
4 In the Items to adjust area, enable any of these check boxes:

• Left margin
• Right margin
• Top margin
• Bottom margin
• Font size
• Line spacing
5 Click Make it fit.

Page flow

Page columns
You can use columns to divide text vertically on a page. You can use
four types of columns in documents: newspaper, balanced
newspaper, parallel, and parallel with block protect.
You can add columns to documents to create newsletters,
glossaries, scripts, or inventory lists. You can discontinue
columns when they are complete. You can also delete columns
and quickly move through columns.
You can change the appearance of columns by inserting a vertical line
between the columns. This creates a visual separation between the
columns.
Newspaper columns
Text in newspaper columns flows down the column to the bottom of
a page or column break and starts again at the top of the next column.
Balanced newspaper columns
Balanced newspaper columns are similar to regular newspaper
columns, but each column is adjusted on the page so that all columns
are equal in length.

These are examples of pages with columns.
The left page displays newspaper columns.
The right page displays balanced newspaper columns.
Part Two: WordPerfect

Parallel columns
The parallel column text is grouped across the page in a row. The next
row starts below the longest column of the previous row. Parallel
columns are useful for resumes, scripts, charts, inventory lists, or lists
where columns span multiple pages.

This is an example of parallel columns.

Parallel columns with block protect
Parallel columns with block protect keep each row of columns together.
If a column in one row becomes so long that it moves across a page
break, the entire row moves to the next page.

This is an example of parallel columns with block protect.

To create columns
1 Click a page.
2 Click Format ` Columns.
3 Type a value in the Number of columns box.
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Page columns

4 In the Type of columns area, enable one of the following options:

• Newspaper — makes text flow down a column to the bottom of
a page or column break and continues it at the top of the next
column
• Balanced newspaper — adjusts newspaper columns so
that columns are of equal length
• Parallel — groups columns across the page in rows, and
starts subsequent rows below the longest column of the
previous row
• Parallel w/block protect — keeps all rows of the columns
together across page breaks
You can also apply columns to a page by clicking the Columns
button on the toolbar.

To discontinue columns
1 Click where you want columns to discontinue.
2 Click Format ` Columns.
3 Click Discontinue.

Press Ctrl + Enter to end one column and start the next
column.

To delete all columns
1 Click in the top-left corner of the first column.
2 Click Format ` Columns.
3 Click Discontinue.

You can also delete columns by dragging the [Col Def] code
out of the Reveal Codes window.

Part Two: WordPerfect

To navigate columns
To move to

Press

The top of a column

Alt + Home

The last line of a column

Alt + End

The previous column

Alt + Left Arrow

The next column

Alt + Right Arrow

To insert a vertical line between columns
1 Select a column.
2 Click Format ` Columns.
3 Click Border/Fill.
4 In the Column border/fill dialog box, click the Border tab.
5 Choose Column between from the Available border styles list.

If you want to apply the vertical line only to a selected column group,
enable the Apply border to current column group only check box.

Page columns

Page numbering
In this chapter:
• “Numbering pages”
• “Changing the appearance of page numbers” on page 97
• “Forcing, suppressing, and stopping page numbers” on
page 97
For additional topics, please see “Numbering the parts of
a document” in the WordPerfect Help.

Numbering pages
WordPerfect allows you to insert page numbers in a document and to
choose where to position page numbers on a page.

These are examples of various page-numbering options:
(top left) none, (top right) bottom-right corner,
(bottom left) bottom center, and (bottom right) top-right corner.

When you begin page numbering, you can also specify which number
to begin with. For example, you may want the first page of a
document to be labeled page 3 instead of page 1.
You can also insert secondary page numbers, which allow you to start
a new page numbering scheme in a document. For example, suppose
you are creating a document in WordPerfect, but in the middle of the
document, you need to add maps that were not created in
Part Two: WordPerfect

WordPerfect. The WordPerfect document is 10 pages, but the maps
need to be added as pages 7 and 8. To accomplish this, you can start
page numbering at 1 at the beginning of the document and insert a
secondary page number, number 9, on the document’s page 7. This
would allow for the addition of the maps without disrupting the page
numbering.

To insert page numbers
1 Click Format ` Page ` Numbering.
2 From the Position list box, choose a position for the page numbers.
3 From the Page numbering format list, choose a format for the page

numbers.

To specify an alternate starting page
1 Click Format ` Page ` Numbering.
2 Click Set value.
3 In the Values dialog box, click the Page tab.
4 Type a new page number in the Set page number box.
5 Enable one of the following options:

• Always keep number the same — ensures that the number remains
the same when the document is edited
• Let number change as pages are added or deleted — lets the
number change as the document is edited
When you merge a multiple-page form document, you can
restart the page numbering for each merged record by enabling
the Always keep number the same option.

To insert a secondary page number
1 Click Format ` Page ` Insert page number.
2 Choose Secondary page from the list.
3 Click Value/Adjust.
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Page numbering

4 In the Values dialog box, click the Secondary tab.
5 Choose a numbering format from the Secondary page number

method list box.
6 Type a value in the Set secondary page number box.
7 Click Insert.

Changing the appearance of page numbers
You can change the font size and style, which includes
attributes, such as bold or italic, of page numbers.

To change the font attributes of page numbers
1 On a page, click where you want the font change to begin.
2 Click Format ` Page ` Numbering.
3 Click Font.
4 In the Page numbering font dialog box, choose a font from the Face

list.
5 Choose a font size from the Size list box.

You can also
Change page number style

In the Appearance area, enable one
or more check boxes.

Change page number color

Open the color picker, and click a
color.

Change page number shading

Type a value in the Shading box.

Forcing, suppressing, and stopping page numbers
By forcing a page number, you can insert a new page or make sure
that a certain page in a document always has an odd or even page
number.
In addition, you can suppress page numbering on one page in a
Part Two: WordPerfect

document. You can also stop the page numbers so that they are
removed from the entire document.

To force a page number
1 Click on the page where you want to force a page number.
2 Click Format ` Page ` Force page.
3 Enable one of the following options:

• None — numbers the page sequentially in the document. This is
the default setting.
• Current page odd — inserts a blank page when necessary to make
sure the current page always has an odd page number
• Current page even — inserts a blank page when necessary to make
sure the current page always has an even page number
• Start new page — inserts a new page

To suppress a page number
1 Click Format ` Page ` Suppress.
2 Enable the Page numbering check box.

To stop page numbering
1 Click Format ` Page ` Numbering.
2 Choose No page numbering from the Position list box.

Page numbering

Headers and footers
You can use headers and footers to display information such as titles,
page numbers, dates, times, and document names.
In this chapter:
• “Creating and viewing headers and footers”
• “Inserting items into headers and footers” on page 100
• “Editing headers and footers” on page 101

Creating and viewing headers and footers
You can create headers and footers in a document. You can also view
headers and footers in Page view or Two pages view.

To create a header or footer
1 Click Insert ` Header/Footer.
2 Enable one of the following options:

• Header A
• Header B
• Footer A
• Footer B
If you want to align the header or footer with the document
margins, enable the Align with document margins check box.
3 Click Create.
4 Type the header or footer text.

You can use two different headers and two different footers on
any page in a document; however, only two headers and two
footers can be created on one page.

Part Two: WordPerfect

To view a header or footer
• Click View, and click one of the following:
• Page
• Two pages
Headers and footers do not display in Draft view. If you want to
view a header or footer, the document must be open in Page or
Two pages view.

Inserting items into headers and footers
You can add a horizontal line to a header or footer to, for example,
create a separation between the information in the header or footer and
the document text.
You can also insert the path and filename of the active document into a
header or footer.
In addition, you can insert the date and time, or numbering, such as
page, chapter, volume, or total pages, into a header or footer.

To add a horizontal line to a header or footer
1 Click where you want to add a horizontal line to a header or footer.
2 Click Insert ` Line ` Horizontal line.

To insert the filename of the active document into a
header or footer
1 Click where you want to insert the filename into a header or footer.
2 Click Insert ` Other, and click one of the following:

• Filename
• Path and filename
If you rename the document, or move it to a different location on
your computer, the header or footer updates automatically.
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Headers and footers

If the document has not been saved, a code is inserted in the
header or footer. Once the document is saved, the filename
will display.

To insert the date and time into a header or footer
1 Click where you want to insert the date or time into a header

or footer.
2 Click Insert ` Date/Time.
3 Choose a format from the Date/Time formats list.
4 Click Insert.

To insert page numbering into a header or footer
1 Click where you want to insert numbering into a header or footer.
2 Click Format ` Page ` Insert page number.
3 Choose a numbering format from the Number list.
4 Click Insert.

To access more robust page-numbering options, click outside
the header or footer, and then click Format ` Page `
Numbering. For more information, see “Page numbering” on
page 95.

Editing headers and footers
WordPerfect lets you edit the text in headers and footers. You can also
adjust the distance below a header or above a footer. You can
suppress headers and footers so that they do not display on a page
and do not print. Discontinuing a header or footer removes it from the
remainder of the document.
You can also place a header or footer on odd or even pages of a
document.

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101

To edit the text in a header or footer
1 Click Insert ` Header/Footer, and enable the header or footer.
2 Click Edit.
3 Make any changes to the text.
4 Click File ` Close.

If the document is displayed in Page view or Two pages view, you
can also edit the header or footer by clicking anywhere inside the
header or footer.

To adjust the distance below a header or above a footer
1 Click the Header/Footer distance

button on the Header/Footer

toolbar.
2 Type a value in the Distance between text and header/footer box.

To suppress a header or footer
• Click Format ` Page ` Suppress, and enable the header or footer.

To discontinue a header or footer
1 Click Insert ` Header/Footer, and enable the header or footer.
2 Click Discontinue.

You can also remove a header or footer from a document by
dragging its associated code from the Reveal Codes window.

To place a header or footer on odd or even pages
1 Click Insert ` Header/Footer, and enable the header or footer.
2 Click Create.
3 Click the Header/Footer placement

button on the Header/Footer

toolbar.
4 Enable an option: Odd pages, Even pages, or Every page.

102

Headers and footers

Footnotes and endnotes
Footnotes and endnotes allow you to add reference information to a
document, such as additional notes that accompany a topic or
that provide references. Footnotes are displayed at the bottom
of a page, while endnotes are found at the end of a document.
In this chapter:
• “Inserting footnotes and endnotes”
• “Finding footnotes and endnotes” on page 104
• “Editing and deleting footnotes and endnotes” on page 105
• “Formatting footnotes and endnotes” on page 106
For additional topics, please see “Working with footnotes and
endnotes” in the WordPerfect Help.

Inserting footnotes and endnotes
When you insert endnotes or footnotes, a reference number or mark
is inserted in the document text. That number or mark is linked to the
corresponding information in the endnote or footnote.
While working with a footnote or endnote, you do not have
access to all available WordPerfect functions until you return to
the body of the text.

To insert a footnote
1 Click where you want the footnote reference mark to display.
2 Click Insert ` Footnote/Endnote.
3 Enable the Footnote number option.

If you want to restart the footnote numbering at a specific number,
type the number in the Footnote number box.
4 Click Create.
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103

5 Type the footnote text.

If you want to align the footnotes with the document margins, enable
the Align with document margins check box.
6 Click File ` Close.

To insert an endnote
1 Click where you want the endnote reference mark to display.
2 Click Insert ` Footnote/Endnote.
3 Enable the Endnote number option.
4 Click Endnote placement.
5 Enable the Insert endnotes at insertion point option.
6 Click Create.
7 Type the endnote text.

If you want to align the endnotes with the document margins, enable
the Align with document margins check box.
8 Click File ` Close.

You can restart the endnote numbering at a specific number by
typing the number in the Endnote number box. When you enable
the Insert endnotes at insertion point and restart numbering
option, all endnotes up to the number you’ve specified display on
one page, and then a note numbering starts over with 1 on a
new page.

Finding footnotes and endnotes
WordPerfect lets you find specific footnotes or endnotes in a document.

To find a footnote
1 Click Insert ` Footnote/Endnote.
2 Enable the Footnote number option.

104

Footnotes and endnotes

3 In the Footnote number box, type the number of the footnote you

want to find.
4 Click Edit.

To find an endnote
1 Click Insert ` Footnote/Endnote.
2 Enable the Endnote number option.
3 In the Endnote number box, type the number of the endnote

you want to find.
4 Click Edit.

Editing and deleting footnotes and endnotes
You can edit footnote or endnote text.
When you delete a footnote or endnote number or mark, the note text
for that footnote or endnote is automatically deleted. In addition, the
footnotes and endnotes that follow are renumbered.

To edit a footnote
1 Find the footnote. See “To find a footnote” on page 104.
2 Edit the footnote text.
3 Click File ` Close.

If you are using Page view, you can edit the footnote text by
clicking in the text.
You can restore a deleted footnote number by clicking the
Note number
button on the property bar.

To edit an endnote
1 Find the endnote. See “To find an endnote” on page 105.
2 Edit the endnote text.
3 Click File ` Close.
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105

If you are using Page view, you can edit the endnote text by
clicking in the text.
You can restore a deleted endnote number by clicking the Note
number
button on the property bar.

To delete a footnote or endnote
1 Select the footnote or endnote number or mark.
2 Press Delete.

Formatting footnotes and endnotes
You can change the formatting of footnote and endnote text, as well as
that of the reference mark that displays in the document text.

To specify the text and numbering styles of footnotes and
endnotes
1 Click Insert ` Footnote/Endnote.
2 Enable one of the following options:

• Footnote number
• Endnote number
3 Click Options, and click Advanced.
4 In the Edit numbering style area, click one of the following:

• In text — lets you specify a format for all footnote or endnote
numbers that display in the document text
• In note — lets you specify a format for footnote or endnote text
5 In the Styles editor dialog box, modify any attributes.

106

Footnotes and endnotes

Saving documents
By default, you can save documents in WordPerfect 6–X6 format. This
ensures cross-platform compatibility for documents saved in
WordPerfect 6.x and later, and lets you save a document in an
earlier version of WordPerfect. You can also save documents in
formats other than WordPerfect, such as Microsoft Word.
You can save a single document, or you can save all documents
in the current instance of WordPerfect. You can save a document to a
new location. You can also save selected text or graphics in a new
WordPerfect document.
Saving without metadata
When you save a document, it may contain information that you do
not want others to see — for example, the name of your computer or
a document summary. This information is known as metadata, which
is data used to identify, describe, and locate electronic resources on a
network.
Metadata is used to enhance the editing, viewing, filing, and
retrieving of electronic documents. It is important to keep this
information stored in the original document, but you can avoid
sharing the metadata with others by saving a version of the document
without including the metadata.
Saving automatically
WordPerfect lets you create backup copies of documents. Creating
backup copies helps prevent the loss of your work if you close a
document before saving it, or if a power failure occurs.
Reverting documents
NEW for X6: You can revert a document to its last saved state.
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107

To save a document
1 Click File ` Save.

You can also press F3 or click the Save

button on the toolbar.

2 Choose the drive and folder in which you want to save the file.

To save a file in a format other than WordPerfect, choose a file format
from the File type list box.
3 Type a name in the Filename box.

To embed the fonts in the document, enable the Embed fonts using
TrueDoc® check box.
4 Click Save.

You can also
Save changes to a document

Click File ` Save.

Rename a file

Right-click the file, and click
Rename. Type a new name in the
Filename box.

If you have already saved the document, you will not be
prompted to specify the drive, folder, and filename.
Embedding fonts ensures that the information for all fonts used
in a document is saved with the document. You may want to
embed fonts if you are using an unusual font, or if you want to
ensure that the font you are using is displayed properly.
A filename cannot exceed 255 characters.

To save all documents in the current instance
• On the Shipping macros toolbar, click the Save all

button.

If the Shipping macros toolbar is not displayed, click View `
Toolbars, and enable the Shipping macros check box.

108

Saving documents

To save a document to a new location
1 Click File ` Save as.
2 From the Save in list box, choose the drive and folder in which you

want to store the document.
3 Click Save.

To save selected text or a graphic in a new
document
1 Select the text or graphic you want to save in a new

document.
2 Click File ` Save.
3 In the Save area, enable one of the following options:

• Selected text
• Selected graphic
4 Click OK.
5 In the Save file dialog box, choose the drive and folder in which you

want to save the file.
6 Type a name in the Filename box.
7 Click Save.

To save a document without metadata
1 Click File ` Save without metadata.
2 Choose the drive and folder in which to save the document.

By default, _mtd is added to the filename to identify that the file
does not contain metadata.
3 Enable the Keep original document open check box.

If this check box is not enabled, the original document closes, and
the metadata-free version remains open.
4 In the Select metadata to remove area, enable any of the check

boxes.
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109

Comment information includes the comment writer’s name and
initials, and the date the comment was inserted in the document. If
you want to remove both the comment text and the comment
information, enable the Content and information option. If you want
to remove only the comment information, enable the Information
only option.
5 Click Save.

To set timed document backups
1 Click Tools ` Settings.
2 Click Files.
3 On the Document page, enable the Timed document backup every

check box.
4 Type a value in the minutes box.

You can also
Save backup files in a specific folder

In the Backup folder box, click the
Browse
button. Choose the
drive and folder in which you want
to save backup files.

Save a backup file each time you
save a document

Enable the Save original document
as a backup at each save check box.

To revert a document to its last saved state
• On the Shipping macros toolbar, click the Revert

button.

If the Shipping macros toolbar is not displayed, click View `
Toolbars, and enable the Shipping macros check box.

110

Saving documents

Printing
In this chapter:
• “Printing documents”
• “Printing envelopes and labels” on page 113
For additional topics, please see “Printing” in the
WordPerfect Help.

Printing documents
WordPerfect provides numerous options for printing documents.

To print a document
1 Click File ` Print.
2 On the the Main page, choose a printer from the Name box.
3 In the Print range area, enable one of the following options:

• Full document — prints the entire file
• Current page — prints the page where the cursor is located
• Pages — prints the pages specified in the Pages box:
A hyphen (-) between numbers defines a range of sequential
pages. For example, 1-5 prints pages 1 to 5.
A comma (,) between numbers defines a series of nonsequential pages. For example, 1, 5 prints pages 1 and 5 only.
Any combination of hyphens and commas is supported. For
example, 1-3, 5, 7, 10-12 prints the following pages: 1, 2, 3, 5,
7, 10, 11, and 12.
• Selected text — prints the selected text in the document
(available only if text is selected)
• Document summary — prints only the document summary
(available only if there is a document summary)
4 Click Print.
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111

To print multiple copies
1 Click File ` Print.
2 On the Main page, type the number of copies you want to print in the

Number of copies box.
If you want the copies collated, enable the Collate option.
3 Click Print.

To print a document saved on disk or on a network drive
1 Click File ` Print.
2 Click the Advanced tab.
3 Enable the Document on disk check box.
4 Click Browse.
5 In the Open file dialog box, choose the drive and folder where the

document is stored.
6 Double-click the document name.
7 Click Print.

To print sections of a document
1 Click File ` Print.
2 Click the Advanced tab.
3 Type a number or a combination of numbers in any of the following

list boxes:
• Page(s)/Label(s) — prints the specified pages
• Secondary pages — prints the specified secondary pages
• Chapters — prints the specified pages in the specified chapters
• Volumes — prints the specified pages in the specified volumes
4 Click Print.

The Volumes setting takes precedence over all other settings,
followed by chapters, secondary pages, and page(s)/label(s).
112

Printing

Printing envelopes and labels
To print on different sizes of paper, you must select a page size
definition so the printer can format and print a document as you
want.
WordPerfect allows you to print different sizes of envelopes.
You can select a label size. You can also print labels.

To print an envelope
1 Click the page of a document that is set up as an envelope.
2 Click File ` Print.
3 Click the Main tab.
4 Click Print.

You can also print an envelope by clicking the Print current
envelope
button on the property bar.

To select a label size
1 Click the page where you want labels to begin.
2 Click Format ` Labels.
3 In the List labels for area, enable one of the following options:

• Laser printed — if you are using a laser printer
• Tractor-fed — if you are using a tractor-fed printer
• Both — if you are using a tractor-fed laser printer
4 Choose a label definition from the Labels list.
5 Click Select.

To print a label
1 Click File ` Print.
2 Click the Advanced tab.

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113

3 In the Page(s)/Label(s) list box, type the number of each label or a

range of labels. For example:
• To print label 3, type 3.
• To print labels 3 and 8, type 3, 8.
• To print label 3 through the end of the document, type 3-.
4 Click Print.

The screen changes so that the first label is displayed and the rest
of the document window is shaded. As you fill the labels with
text, more label “pages” display in the window.
Labels that reach the edge of the sheet may not print correctly on
printers with a wide nonprinting zone. You must adjust the label
size to account for the printer’s nonprinting zone. Also, printing
the same label on different printers may give different results.

114

Printing

PDF publication
You can publish a file to PDF if you need to do the following:
• share the file with others who do not have WordPerfect Office
installed on their computers
• preserve the typography, images, graphics, color, and
formatting of the original file
This file format does not require the use of a particular operating
system. After downloading and installing Adobe® Reader®, any
computer user can view, share, or print PDF files.

To publish to PDF
1 Click File ` Publish to PDF.
2 Choose the drive and folder where you want to save the file.
3 Type a filename in the File name box.
4 From the PDF style list box, choose one of the following options:

• Commercial printing (Largest file size) — creates a high-quality
PDF to send to a printer or digital copier
• PDF/A-1a (Level A compliance) — creates a standardized PDF file
that ensures the long-term archiving of the document. This
option allows document tags and font encoding to be
preserved.
• PDF/A-1b (Level B compliance) — creates a standardized PDF file
that ensures the long-term archiving of the content. This option
does not include the preservation of document tags and font
encoding.
• Publishing online (Smallest file size) — creates a PDF suitable for
online viewing, such as a document to be distributed by e-mail
or displayed on the Web
• Publishing online and printing — creates a PDF suitable for
viewing or printing on a laser or desktop printer
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5 Click Settings, and specify any additional PDF settings in the Publish

to PDF settings dialog box that appears.
For example, if you want to publish only parts of the document to PDF,
you can enable one of the following options in the Export range area
of the General page:
• Full document — publishes the entire file
• Current page — publishes the active page only
• Pages — publishes a portion of the file
This option requires you to type a page range in the box. You can
use a hyphen to indicate a range of pages and a comma to indicate
nonconsecutive pages. For example, typing 1-5 lets you publish
pages 1 to 5, whereas typing 1,5 lets you publish pages 1 and 5.
• Selection — publishes selected text
Click OK to apply your settings and return to the Publish to PDF dialog
box.
6 Click Save.

If you do not want the PDF file to open automatically after it is saved,
disable the Open PDF after saving check box.
If you publish to a PDF/A style, the document fonts are
automatically embedded in the file. However, some licensed
fonts are meant to be viewed only in the original document, so
you are prohibited from redistributing the font. Therefore, before
publishing to the PDF/A style, you must make sure that you can
redistribute the fonts.

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Part Three: Quattro Pro
Quattro Pro lets you create professional spreadsheet-based
documents to help you manage data. With Quattro Pro, you can
create a notebook that contains a single spreadsheet or an entire
project. Quattro Pro provides all the tools you need to produce tables,
financial forms, lists, databases, charts, reports, or any other
type of data-oriented document.
About Quattro Pro
See the following chapters:
• “Quattro Pro basics” on page 119
• “Navigation and display” on page 125
• “Microsoft Excel compatibility” on page 129
Setting up Quattro Pro projects
See the following chapters:
• “Notebook basics” on page 131
• “Spreadsheet basics” on page 135
• “Data entry” on page 139
• “Calculations” on page 143
Editing and formatting spreadsheets
See the following chapters:
• “Editing spreadsheets” on page 147
• “Formatting text” on page 151
• “Formatting data” on page 153
• “Formatting cells” on page 155
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Formulas and functions
See the following chapters:
• “Formulas” on page 159
• “Functions” on page 161
Charts
See the following chapter:
• “Charts” on page 163
Sharing Quattro Pro projects
See the following chapter:
• “Sharing Quattro Pro projects” on page 167
The Quattro Pro page of the Reference Center offers extensive
program help: reference topics, tutorials, tips, insights, and
more. See “To access the Reference Center” on page 10.

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Quattro Pro basics
In this chapter:
• “Starting Quattro Pro”
• “Understanding the components of a notebook”
• “Working with toolbars” on page 122
• “Working with the application bar” on page 123
• “Working with Quattro Pro Experts” on page 123
• “Quitting Quattro Pro” on page 124
For additional topics, please see “Quattro Pro basics” in
the Quattro Pro Help.

Starting Quattro Pro
Let’s begin by starting Quattro Pro.

To start Quattro Pro
• On the Windows taskbar, click Start ` All Programs `
WordPerfect Office X6 ` Quattro Pro.

Understanding the components of a notebook
Notebooks provide a way to organize many spreadsheets within the
same file. There are 18,000 spreadsheets in a notebook. Each
spreadsheet consists of approximately 1,000,000 rows and 18,000
columns.
Spreadsheets
A spreadsheet is an electronic ledger. It contains columns and rows in
which you enter, arrange, calculate, and analyze data. In a
spreadsheet, you can arrange and categorize data, perform simple
math operations, and apply complex formulas. Once you enter your
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data in a spreadsheet, you can create a chart, add maps and graphics,
or produce a report.
The spreadsheet you see when Quattro Pro opens is one of thousands
available in each notebook.

Objects sheet
The last sheet of every notebook is the Objects sheet. The Objects sheet
displays an icon for every chart in the notebook. This sheet also displays
icons for custom dialog boxes you build. You can copy, rename, and
print items in the Objects sheet. The Objects sheet property bar has
buttons for creating, editing, and displaying charts and for building
custom dialog boxes.
Project templates
Project templates let you create a new notebook based on a predesigned project. Many of the Quattro Pro project templates provide a
basic format and structure for common spreadsheets and data entry
forms. You can also create your own project templates.
Values
A value is a number, date, formula, or the result of a formula. Quattro
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Pro automatically determines whether data is a value or a label. As you
type your data in a cell, the READY indicator on the application bar
changes to LABEL or VALUE, depending on the type of data you enter.
Labels
Labels contain alphanumeric data, such as titles, phone numbers, or
addresses. Quattro Pro interprets and formats labels differently than it
does values. Values are calculable; labels are not.
Formulas
Formulas are mathematical equations. Formulas usually refer to
numbers in other cells in order to calculate a value, such as the
difference between the values in two cells or the total of values
in a column. You can use mathematical functions and numbers in
formulas.
Functions
Spreadsheet functions are built-in formulas that automate many of
the calculations you perform in a spreadsheet. For example,
@AMAINT is a spreadsheet function that calculates the accumulated
interest paid on a loan after a specified number of payments. All
spreadsheet functions are preceded by an @ sign.
Macros
Macros are computer scripts that automate complex or repetitive
command sequences. A macro is a sequence of commands that
Quattro Pro runs automatically. Macros can perform keystrokes,
mouse actions, and menu commands. You can use macros to
automate tasks (such as printing a standard report), enter frequently
used labels with a keystroke, or build complete applications to simplify
Quattro Pro tasks for other users.

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Working with toolbars
Toolbars give you quick access to the features you frequently use.
The following standard toolbars come with Quattro Pro:
• Notebook — provides tools for entering and editing data
• Selection formatting — provides tools for manipulating the current
selection
• Data manipulation — provides tools for working with notebook cells
and selections
• Drawing tools — provides tools for drawing or inserting objects in a
graphics window, and for arranging objects on a layer on top of the
notebook
• Outlining tools — provides tools for grouping data in collapsible and
expandable sets of information
• Auditing tools — provides tools for tracing dependent cells,
precedents, and even errors in large, complex notebooks
• Review — provides tools for reviewing shared notebooks
• Experts and numeric tools — provides tools for quickly creating maps,
charts, and budgets, and for performing computations
• CrossTab report — provides tools for manipulating cross-tab reports
• Visual Basic® — launches the Visual Basic Editor and Visual Basic
Design Mode

To display a toolbar
1 Right-click any toolbar.
2 Click the toolbar you want to display.

To move a toolbar
1 Point to the two vertical gray lines at the left of a toolbar.
2 Drag the toolbar to a new position.

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Working with the application bar
The application bar displays mode and status indicators. For example,
if you press Caps lock, the application bar display shows that Caps lock
is on.
The QuickCell™ feature is also displayed on the application bar. With
QuickCell, you can view a selected cell on the application bar to see its
updated value as you change other cells elsewhere in the spreadsheet.

To use the QuickCell feature
1 Click a cell on the spreadsheet.
2 On the application bar, click QuickCell.

You can also
Clear the QuickCell value

Click a blank cell on the spreadsheet, and
click QuickCell.

Disable QuickCell

Right-click the application bar, click
Customize ` Application bar ` Add new
command, and drag the QuickCell
button from the application bar to the
spreadsheet window.

Working with Quattro Pro Experts
Quattro Pro Experts guide you step by step through many spreadsheet
tasks. You can access Quattro Pro Experts from a toolbar or from a
menu. The following Experts are available:
• PerfectExpert — helps you quickly perform many common Quattro
Pro tasks
• Analysis Expert — helps you make many analysis calculations, such
as advanced regression, correlation, covariance, exponential
smoothing, F-test, moving average, sampling, T-test, and Z-test

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• Budget Expert — guides you in creating five different budget
templates for both home and business use
• Consolidate Expert — lets you combine cells using statistical operators
(SUM, AVG, COUNT, MIN, MAX, STD, STDS, VAR, VARS), after which
you can sort the combined data
• External Data Expert — lets you easily import data from a database,
such as a Paradox® or dBASE database. It also supports Query By
Example (QBE) and Open Database Connectivity (ODBC).
• Map Expert — builds a map from selected cells of data
• Scenario Expert — lets you create and display groups of scenarios
(data conditions and results) based on models in your notebook
• What-If Expert — lets you create tables that show the effect of
changing one or two variable cells referenced in a formula

To access a Quattro Pro Expert from a toolbar
1 Right-click a toolbar, and click Experts and numeric tools.
2 From the Experts and numeric tools toolbar, click the Expert you wish

to use.
You can point to a toolbar button to see a description of a
particular Expert.

Quitting Quattro Pro
You can quit Quattro Pro.

To quit Quattro Pro
• Click File ` Exit.
If you have changed any files, you are prompted to save your
work.

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Navigation and display
In this chapter:
• “Navigating notebooks and spreadsheets”
• “Working with windows and views” on page 126
For additional topics, please see “Viewing and navigating
notebooks and spreadsheets” in the Quattro Pro Help.

Navigating notebooks and spreadsheets
You can cycle through open notebooks. You can navigate
columns and rows on a spreadsheet. You can also automatically
scroll through a spreadsheet.
In addition, you can quickly navigate to the Objects sheet.

To cycle through open notebooks
• On the application bar, click the button that displays the notebook's
name.
You can also move through open notebooks by pressing
Shift + F6 to cycle forward or Ctrl + F6 to cycle backwards.

To navigate a spreadsheet
• Press the relevant key, as outlined in the table below.
To

Do the following

Move down columns after entering
data

Press Enter or the Down arrow.

Move up columns after entering
data

Press the Up arrow.

Move across rows after entering
data

Press the Left arrow or Right arrow.
TIP: You can also press Tab.

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To automatically scroll through a spreadsheet
1 On the notebook toolbar, click AutoScroll

The cursor changes to the AutoScroll arrow.
2 Move the AutoScroll arrow in the direction you want to scroll.

The scrolling speed increases as you move the arrow farther away
from the AutoScroll tool.
You can disable AutoScroll by clicking anywhere on the
spreadsheet.

To go to the Objects sheet
• Click the Quick tab
window.

button at the bottom left of the notebook

To return to the original spreadsheet, click the Quick tab
button again.

Working with windows and views
A Quattro Pro window displays a Quattro Pro file, or a file imported into
Quattro Pro. While working in Quattro Pro, you can have several
windows open. For example, suppose you are working with four
different notebooks, each dealing with a quarterly report; you can
display all four at once.
You can select which windows you want open, and how you want to
view the data in those windows. In addition, there are several methods
of rearranging windows on your desktop. You can also hide windows.
You can use Zoom to make the notebook display larger or smaller.
You can also change how you view your notebook without changing the
notebook itself. For example, you can use Draft view when quickly
entering data, or you can use Page view when you want to change
margins and see how information will fit on a printed page.
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To select a notebook window
• On the application bar, click the button that displays the window's
name.
The window with the highlighted title bar is active.
You can toggle back and forth between Quattro Pro and a
non-spreadsheet window, such as the spelling checker, by
pressing Alt + F6.

To arrange notebook windows
To

Do the following

Tile windows vertically

Click Window ` Tile top to bottom.

Tile windows horizontally

Click Window ` Tile side by side.

Have windows overlap

Click Window ` Cascade.

When possible, tiled windows are given equal room on the
screen.

To hide a notebook window
1 Click the window.
2 Click Window ` Hide.

To show a hidden notebook window, click Window ` Show.

To zoom in and out of a notebook
1 Click View ` Zoom.
2 Select a zoom level.
3 Enable the Notebook option.

The zoom level does not affect printed output.
To restore the screen to its normal display, choose 100%.
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To select a notebook view
1 Click View.
2 Click one of the following views:

• Draft — does not display some document elements such as
footers, page breaks, and margins, although they may exist in the
notebook
• Page — displays your notebook pages the way they will look when
printed
• Page breaks — displays soft and hard page breaks
• Objects — displays the Objects sheet, the last sheet in the
notebook
The view that is currently selected when you exit Quattro Pro is
the view that will appear when you open Quattro Pro again.
You can drag graphics or charts while in Draft view or Page view.
To see multiple pages while in Page view, click View ` Zoom, and
choose 50 percent (%) or less. To change margins while in Page
view, drag a blue margin line to set the current margin for a
column or row of pages.

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Microsoft Excel compatibility
In this chapter:
• “Simulating the Microsoft Excel workspace”
• “Sharing spreadsheets with Microsoft Excel users” on page 130
For additional topics, please see “Compatibility with Microsoft
Excel” in the Quattro Pro Help.

Simulating the Microsoft Excel workspace
If you recently switched from Microsoft® Excel® to Quattro Pro,
you may not be familiar with the Quattro Pro workspace. While
there are many similarities between the two applications, you may find
it easier to simulate the Microsoft Excel workspace.
In addition, you can display the Compatibility toolbar, which gives you
immediate access to tools such as saving documents to Microsoft
Excel and publishing to HTML.

To work in the Microsoft Excel workspace
1 Click Tools ` Settings.
2 Click Workspace.
3 Enable the check box beside the Microsoft Excel workspace in the

available workspaces list.
Quattro Pro features, including toolbars and menus items, are
rearranged to simulate where you would find their equivalents in
Microsoft Excel.

To display the Compatibility toolbar
1 Click View ` Toolbars.
2 Enable the Compatibility toolbar check box in the Toolbar list.

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Sharing spreadsheets with Microsoft Excel users
Quattro Pro makes it possible for you to share your Quattro Pro
spreadsheets with Microsoft Excel users and for them to share their
workbooks with you.

To save a Quattro Pro notebook as a Microsoft Excel file
1 Click File ` Save as.
2 Choose the drive and folder where you want to save the file.
3 Type a filename in the Filename box.
4 Choose a Microsoft Excel file type from the File type list box.

To open a Microsoft Excel workbook in Quattro Pro
1 Click File ` Open.
2 Choose the drive and folder where the workbook is stored.

If you can’t see the file, choose All files from the File type box.
3 Double-click the workbook's filename.

You can open Microsoft Excel version 3, 5, 7, 97, 2000, 2002
(XP), 2003, 2007, and 2010 workbooks in Quattro Pro. You can
also open Microsoft Excel Open XML workbooks (.xlsx) and
Microsoft Excel Open XML Macro-enabled workbooks (.xlsm).
When opening Microsoft workbooks in Quattro Pro, some
information may not display as it did in Microsoft Excel.

To automatically save to the Microsoft Excel format
1 Click Tools ` Settings.
2 In the list of categories, double-click Compatibility.
3 Choose XLS from the Default file type list box.

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Notebook basics
In this chapter:
• “Creating and opening notebooks”
• “Adding and deleting spreadsheets” on page 132
• “Moving and copying spreadsheets” on page 133
• “Renaming spreadsheets” on page 134

Creating and opening notebooks
When you start a new spreadsheet in Quattro Pro, you must first
create a notebook. You can create a notebook from the default
template or from a list of project templates:
• When you create a notebook from the default template, you must
format the data yourself and perform your own calculations.
• Project templates prompt you for data and then format and
calculate it automatically.
You can also open a notebook.

To create a notebook from the default template
• Click File ` New.

To create a notebook from a project template
1 Click File ` New from project.
2 Click the Create new tab.
3 Select Quattro Pro from the Categories list box.
4 Choose a project from the Projects list.
5 Click Create.
6 Use the PerfectExpert panel to modify the project.

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To open a notebook
1 Click File ` Open.
2 Choose the drive and folder where the notebook is stored.
3 Click a filename
4 Click Open.

Adding and deleting spreadsheets
You can add or delete single or multiple spreadsheets to or from your
notebook.

To insert a spreadsheet
1 Click the tab of the spreadsheet you want to follow the new

spreadsheet.
2 Click Insert ` Insert sheet.

To insert multiple spreadsheets
1 Click Insert ` Insert cells.
2 Enable the Sheets option in the Dimension area.
3 Enable the Entire option in the Span area.
4 Type a 3D selection in the Cells field.

For example, to insert three sheets before spreadsheet B, enter
B:A3..D:A3 (it does not matter which cell you reference).

To delete a spreadsheet
1 Click a spreadsheet tab.
2 Click Edit ` Delete cells.
3 Enable the Sheets option.
4 Enable the Entire option.

You can also delete a spreadsheet by right-clicking a spreadsheet
tab, and clicking Delete sheet.
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To delete multiple spreadsheets
1 Click the first spreadsheet tab.
2 Hold down Shift while you click the last spreadsheet tab to delete.

A black line appears under the tabs.
3 Click Edit ` Delete cells.
4 Enable the Sheets option.
5 Enable the Entire option.

Moving and copying spreadsheets
You can move sheets within a notebook or between notebooks
to reorder them by using the mouse to drag the spreadsheet tab
to another location. In the same way, you can also copy
spreadsheets within a notebook.

To move a spreadsheet
1 Click the tab of the spreadsheet you want to move.
2 Drag the spreadsheet tab until a sheet icon appears.
3 Move the sheet icon by dragging right or left along the row of tabs.
4 Release the mouse button when the sheet icon is where you want

to place the spreadsheet.
You can also move a spreadsheet by clicking Edit ` Move
Sheets, and specifying the sheets to move.

To copy a spreadsheet
1 Hold down Ctrl and click the tab of the spreadsheet to copy.
2 Drag the spreadsheet tab until a sheet icon appears.
3 Move the sheet icon by dragging right or left along the row of tabs.
4 Release the mouse button when the sheet icon is where you want

to place the spreadsheet.

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You can also copy a spreadsheet by clicking Edit ` Select all, and
then clicking Edit ` Copy.

Renaming spreadsheets
Each spreadsheet in a notebook has a tab at the bottom. This tab
displays the name of the spreadsheet. Spreadsheets are initially named
with letters of the alphabet in sequence, from A to Z, continuing from
AA to AZ, up to ZZZ. You can assign a descriptive name to a spreadsheet
using up to 64 characters (letters and numbers).

To rename a spreadsheet
1 Click Format ` Sheet properties.
2 Click the Name tab.
3 Type a descriptive name.

The Objects sheet (the last sheet in the notebook) cannot be
renamed.
When you rename a spreadsheet, formulas that refer to the
renamed spreadsheet adjust to use the new name.
To reassign the original name to a spreadsheet, click Reset.
You can also name a spreadsheet by double-clicking its tab.

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Spreadsheet basics
In this chapter:
• “Selecting cells, rows, and columns”
• “Inserting and deleting cells, rows, and columns” on page 137

Selecting cells, rows, and columns
You can select cells individually or in rows, columns, blocks, or
3D blocks. When you select a cell, a black-bordered rectangle
displays to indicate the active cell. This rectangle is called the
selector.
When you need to enter cell references in dialog boxes, it is
usually easier to select the cells rather than type the entire cell address.
Quattro Pro lets you use the Range picker
to easily select cells.
You can lock specific rows and columns of a spreadsheet so that their
titles remain on the screen as you scroll. A blue line divides the locked
area and the notebook data. Locked titles do not affect printing.
Finally, you can repeat titles on each spreadsheet of a printed
notebook.

To select nonadjacent cells
1 Select the first group of cells.
2 Hold down Ctrl, and select additional cells.

To select a 3D block of cells
1 Select the cells on the first spreadsheet.
2 Hold down Shift, and click the tab for the last spreadsheet in the

series.
A black line appears under the tabs; the same cells are now
selected on all the sheets where the black line appears.
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The cells remain selected only until you click elsewhere in the
notebook.

To select cells from a dialog box
1 Click the Range picker

2 Select the cells you want to appear in the edit field of the dialog box.
3 Maximize the dialog box.

You can also select cells by double-clicking the contents of the
edit field.

To select a row or column
• Click the row or column heading.

To select multiple spreadsheets
1 Click the tab of the first spreadsheet to select.
2 Hold down Shift while clicking the last spreadsheet tab to include.

A black line appears under the tabs.

To lock titles on a spreadsheet
1 Select the top-left cell of the area you want to remain scrollable.
2 Click View ` Locked titles.

A blue line divides the locked area and the notebook data.
The Locked titles option is only available in Draft view.
To unlock titles, click View ` Locked titles again.

To repeat column titles on a printed notebook
1 Click File ` Page setup.
2 Click the Options tab.
3 Type the location of the column title in the Top heading box.
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Spreadsheet basics

You can also repeat row titles by typing the location of the row
title in the Left heading box.

Inserting and deleting cells, rows, and columns
You can insert cells, rows, or columns anywhere in a spreadsheet.
When you insert an item, existing data is pushed down, to the right,
or to the back of the notebook to make room for the new item.
When data is no longer useful, you can easily delete cells, rows,
columns, or multiple rows and columns.

To insert a cell
1 Select a cell in the location where you want to insert a new

cell.
2 Click Insert ` Insert cells.
3 Enable the Partial option in the Span area.
4 Enable one of the following options in the Dimension area:

• Rows — The selected cell will shift down and out of the way.
• Columns — The selected cell will shift to the right.
• Sheets — The selected cell will shift to the next spreadsheet.
You can also insert multiple cells. Make sure the upper-left
corner of the cells you select contains the first cell entry you
want shifted right, down, or back. The cells you select should
be the same size as the number of cells you want to insert.

To insert a row
1 Select the row heading just below where you want the row

inserted.
2 Click Insert ` Insert row.

You can insert multiple rows by selecting multiple row
headings, and clicking Insert ` Insert row.
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To insert a column
1 Select the column heading to the right of where you want the column

inserted.
2 Click Insert ` Insert column.

You can insert multiple columns by selecting multiple columns
headings, then clicking Insert ` Insert column.

To delete a cell
1 Select the cell you want to delete.
2 Click Edit ` Delete cells.
3 Enable the Partial option in the Span area.
4 Enable one of the following options in the Dimension area:

• Rows — The cell below the selected cell shifts up.
• Columns — The cell to the right of the selected cell shifts to the
left.
• Sheets — The corresponding cell on the next spreadsheet shifts to
the current spreadsheet.
You can also delete multiple cells by first selecting a block of cells.

To delete a row or a column
1 Select the row or column heading.
2 Click Edit ` Delete cells.

You can delete multiple rows or columns by selecting multiple
headings, and clicking Edit ` Delete cells.

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Spreadsheet basics

Data entry
In this chapter:
• “Creating labels and special characters”
• “Entering values” on page 140

Creating labels and special characters
You can create labels in a spreadsheet which, unlike other cell
data, cannot be calculated in formulas.
A label can be text (address), text with numbers (145 Howard
Street), or numbers seen as text (202-555-1212, a phone
number). A label can begin with any letter, punctuation mark, or
symbol, except the following characters:
Character

Description

forward slash

plus

minus

dollar sign

(

opening parenthesis

at sign

number sign

period

equals

You can insert special characters and symbols that are not on your
keyboard, such as icons, phonetic characters, and characters in other
languages.

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To create a label
1 Click a cell.
2 Type alphanumeric characters.
3 Press Enter.

To create a label from a value
To create

Do the following

Left-aligned label

Type ' before a value.

Right-aligned label

Type " before a value.

Centered label

Type ^ before a value.

You can also type an alignment character before a backslash, if
you want a label to begin with a backslash but don't want to
repeat the character after it.

To insert special characters and symbols
1 Click a cell.
2 Click Insert ` Symbol.
3 Choose a character set from the Set list box.
4 Choose a character from the Symbols list.
5 Click Insert.

You can also insert special characters and symbols by clicking the
WP characters
button on the property bar.

Entering values
A value is a number, formula, date, or time.
Quattro Pro determines that data is a value from the characters you type.
The data type displays in the application bar.

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Data entry

About numbers
Numbers entered in cells can consist only of the following:
• numerals (0 to 9)
• minus sign (-) for negative numbers
• plus sign (+) for positive numbers
• currency symbols; for example, $
• one decimal point
• a trailing %
• an E for scientific notation
You can enter fractions in a cell.
About formulas
For information on entering formulas, see “Formulas” on page 159.
About dates and times
You can enter a date or time, including the current date, in a cell.
While Quattro Pro reads dates and times as values, it applies specific
formatting and calculation criteria to them depending on the date and
time formats you set as defaults.

To enter a number
1 Click a cell.
2 Type a number.
3 Press Enter.

For more information, see “To change the number of decimal
places in a value” in the Quattro Pro Help.

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To enter fractions
1 Click a cell.
2 Type a number as a decimal.
3 Press Enter.
4 Click the cell.
5 Click Format ` Selection properties.
6 Click the Numeric format tab.
7 Choose Fraction from the Numeric formats list.
8 Choose a type from the Fraction list.

To enter a date or time
1 Click a cell.
2 Type a date or time.
3 Press Enter.

For a list of available date and time formats, see “Default date
and time formats” in the Quattro Pro Help.

To enter the current date
1 Click a cell.
2 Click Insert ` Date.

Quattro Pro inserts the short date format specified in the Windows
Regional Settings on the Control Panel.
You can also enter the current date by clicking a cell and pressing
Ctrl + D.

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Data entry

Calculations
In this chapter:
• “Creating simple equations”
• “Calculating data in rows and columns” on page 144
• “Using preset calculations” on page 145

Creating simple equations
You can perform simple mathematical operations such as 1+1
directly in a cell. Quattro Pro interprets these equations as
formulas and indicates cells with formulas by adding a blue
triangle to the bottom-left corner of the cell. Quattro Pro also
totals values for you.

To do simple math in cells
1 Type the numbers and math operators in a cell.

For example, type 4500+450.
2 Press Enter.

Do not include commas in numbers.

To total values in a column
1 Click in the first blank cell below and one column to the left of the

cells to be totaled.
2 Type total.
3 Press Enter.

This feature is not case-sensitive but is language-dependent.
You can also total values in a row: Click the first blank cell to
the right and one row above the cells to be totaled, type total,
and press Enter.
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Calculating data in rows and columns
Using PerfectExpert, you can calculate data in rows and columns. For
example, you can add a column, find the average of a list of figures, or
find the middle value of either.
You can also perform calculations on individual cells.
Quattro Pro also lets you perform calculations on two rows or columns.

To calculate data in a single row or column
1 Click Help ` PerfectExpert.
2 Click Do simple math in the PerfectExpert panel.
3 Click Quick math.
4 In the Select a row or column box, specify the cells to calculate.

You can also click the Range picker

tool and select the cells.

5 Choose a math operation from the Do math list box.
6 In the Insert answer in cell box, specify the cell where you want to

display the answer.

To perform a calculation on each item in a row or column
1 Click Do simple math in the PerfectExpert panel.
2 Click More quick math.
3 In the Select a row or column box, specify the cells to calculate.

You can also click the Range picker

tool and select the cells.

4 Choose a math operation from the Do math list box.
5 In the Insert answer in cell box, specify the cell where you want to

display the answer.
The answer row or column must have as many cells as are in the list
on which you're performing calculations.

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Calculations

To calculate data in two rows or columns
1 Click Do simple math in the PerfectExpert panel.
2 Click 2-column quick math.
3 In the Select first row/column box, specify the cells to calculate for

the first row or column.
You can also click the Range picker

tool and select the cells.

4 In the Select second row/column box, specify the cells to calculate

for the second row or column.
You can also click the Range picker
cells.

tool and select the

5 Choose a math operation from the Do math list box.
6 In the Insert answer in cell box, specify the cell where you

want to display the answer.
The answer row or column must have as many cells as are in the
list on which you're performing calculations.

Using preset calculations
You can perform calculations quickly by using preset calculations.
You can also total cells in rows or columns. For example, you can
calculate totals in a single row, or multiple rows or columns. The row
or column cannot contain blank cells, and any labels in the selected
cells are treated as zero values.
Calc As-You-Go™ lets you display several different running totals for
cells you select; the sum, average, count, maximum value, and
minimum value display on the application bar.

To perform preset calculations
1 Type values across a row or down a column.
2 Click the first blank cell after the values.
3 Click the QuickFunction flyout on the Notebook toolbar.
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To total cells
To total

Do the following

Cells in a row (or a column)

Select the cells, along with one
blank cell to the right (or below),
and click the QuickSum™
button on the Notebook toolbar.

Multiple rows (or columns)

Select the cells, along with a blank
column to the right (or a blank row
below), and click the QuickSum
button
on the Notebook
toolbar.

Rows and columns for a grand total

Select the cells, along with a blank
column to the right and a blank
row below, and click the QuickSum
button
on the Notebook
toolbar.

Rows or columns on multiple
spreadsheets

Select the rows or columns, along
with a blank row and column
around the data on each
spreadsheet, and click the
QuickSum button
on the
Notebook toolbar.

To use Calc-As-You-Go
1 Select the cells on which to perform running calculations.
2 View the totals on the application bar.

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Calculations

Editing spreadsheets
In this chapter:
• “Editing cell content”
• “Undoing actions” on page 149
• “Copying and moving cells” on page 149
For additional topics, please see “Editing spreadsheets”
in the Quattro Pro Help.

Editing cell content
Quattro Pro lets you overwrite, replace, or edit cell content.
Quattro Pro lets you quickly find a cell and automatically replace the
data it contains. You can look for data in cell formulas or cell values.

To overwrite data
1 Click a cell.
2 Press Insert.

The Typeover
button on the application bar appears pressed
when the typeover mode is on.
You can return to inserting data by pressing Insert.

To replace the entire contents of a cell
1 Click a cell.
2 Type a new entry.
3 Press Enter.

To edit cell contents
1 Double-click a cell.
2 Click where you want to edit.
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3 Edit the cell content.
4 Press Enter.

You can move the insertion point within a cell by using the arrow
keys.

To find and replace data
1 Click Edit ` Find and replace.
2 Type the text or value to find in the Find box.
3 Type the replacement text or value in the Replace box.
4 Type the cells to search in the Cell(s) box.
5 In the Look in area, enable one of the following options:

• Formula — finds data in a formula
• Value — finds data in a value
• Condition — compares cells in the spreadsheet with any conditions
specified in the Find box
6 Click one of the following buttons:

• Find next
• Previous
7 Click Replace.

Quattro Pro makes replacements from the cursor position to the
end of a document, so you must position the cursor at the
beginning of a document before you search.
You can replace all occurrences of the search item with the
replacement text or value by clicking Replace all.
When using conditional searches, type a question mark (?) before
the search condition (e.g. ? > 300).

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Editing spreadsheets

Undoing actions
Quattro Pro lets you undo most actions in reverse order of
performance. You can reinstate a change by redoing an action.

To undo an action
• Click Edit ` Undo.
You can also undo multiple actions by clicking the Undo
flyout on the notebook toolbar.

To redo an action
• Click Edit ` Redo.
You can also redo multiple actions by clicking the Redo
flyout on the notebook toolbar.

Copying and moving cells
You can copy or move cells by selecting the cells directly on a
spreadsheet or you can copy cells by specifying the location of the cell.

To copy and paste cells
1 Select the cells to copy.
2 Click Edit ` Copy.
3 Select the destination cells within the active spreadsheet.
4 Click Edit ` Paste.

When you copy a selection of cells to a specific cell, the
Clipboard uses that cell as the upper-left position of the copied
information.
You can also copy a cell to the input line of another cell, a text
box, another spreadsheet in the notebook, or another
notebook.
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To copy cells to a specified location
1 Click Edit ` Copy cells.
2 In the From box, specify the cells to copy.
3 In the To box, specify the destination cells.

If you copy cells containing absolute references, enable the Model
copy check box.
Instead of specifying the cells you want to copy, you can press F3
and choose a named cell from the Cell names dialog box.

To move cells by cutting and pasting
1 Select the cells to move.
2 Click Edit ` Cut.
3 Select the destination cells within the active spreadsheet.
4 Click Edit ` Paste.

You can also move a cell to the input line of another cell, a text
box, another spreadsheet in the notebook, or another notebook.

To move cells by dragging
1 Select a cell or cells.
2 Point to an edge of the cells until a four-way arrow displays.
3 Drag the cells to the destination area.

You can use the colored outline as a guide when you move cells.
You can copy a cell by holding down Ctrl as you drag.

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Editing spreadsheets

Formatting text
In this chapter:
• “Using formatting tools”
• “Changing the appearance of text” on page 152

Using formatting tools
Quattro Pro lets you format a spreadsheet by copying the
formatting (background color, font, numeric format, and so on)
of one cell to another cell or selection of cells.
You can apply a predesigned format to data.

To copy cell formatting
1 Click the cell or cells with the format you want to copy.
2 Click the QuickFormat

button on the toolbar.

3 Select the cell or cells where you want to copy the formatting.

To turn off QuickFormat, click the QuickFormat
the toolbar.

button on

To apply a predesigned format
1 Select the cells to format.
2 Click Format ` SpeedFormat™.
3 Choose a format from the Formats list.

You can also apply a predesigned format by clicking the
SpeedFormat
button on the toolbar.

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Changing the appearance of text
You can change the text in one or more cells by adjusting its font face,
font size, or text color. You can also change the appearance of text.

To change the typeface, size, and color of text
1 Select the cells with text to format.
2 Click Format ` Selection properties.
3 Click the Cell font tab.
4 Choose a font face from the Face list.
5 Choose a font size from the Size list box.
6 Open the Color picker, and click a color.

To change the properties of the text font
1 Select the cells with text to format.
2 Click Format ` Selection properties.
3 Click the Cell font tab.
4 Enable any of the check boxes in the Appearance area.

You can also change the text appearance by clicking the
following buttons on the property bar:
• Bold
• Italic
• Underline

To convert text to superscript or subscript
1 Double-click a cell.
2 Select the data to change.
3 Click one of the following buttons on the property bar:

• Superscript
• Subscript
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Formatting text

Formatting data
Quattro Pro lets you change the number of decimal places in a value.
Quattro Pro also lets you use two types of numeric formats: number
formats and date/time formats. Numeric formats do not change cell
values; they change only the way values display.
About number formats
When you type numbers, Quattro Pro by default rounds off
fractional numbers as necessary to fit in the cell.
You can change the numeric format of a cell to accommodate,
for example, scientific, currency, decimal, and percent formats.
About date/time formats
Quattro Pro lets you format dates and times in a spreadsheet.
For example, by default, Quattro Pro displays times in long form as
HH:MM:SS (for example, 09:32:30), or in short form as HH:MM (for
example, 09:32) when no seconds are specified, but you can change
this format.

To change the number of decimal places in a value
1 Select a cell.
2 On the property bar, click the Change the number of decimal places

button.
3 Type a value in the box.
4 Press Enter.

To change the number format of a cell
1 Select a cell.
2 Click Format ` Selection properties.
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3 Click the Numeric format tab.
4 Choose one of the following formats from the Numeric formats list:

• General — to display numbers exactly as you type them (unless the
column width is too narrow)
• Number — to choose a negative number and number of decimal
places formats, and separate thousands with commas
• Currency — to choose a country whose currency symbol you want
to use
• Scientific — to display numbers as scientific notations
• Fraction — to choose a fraction format
• Hidden — to prevent a cell from displaying its contents
• Percent — to display numbers in a percent format
• Custom — to choose a customized format

To format dates and times
1 Select a cell to format.
2 Click Format ` Selection properties.
3 Click the Numeric format tab.
4 Click one of the following formats from the Numeric formats list:

• Date — lets you choose a date format from the Date formats
options
• Time — lets you choose a time format from the Time formats
options

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Formatting data

Formatting cells
In this chapter:
• “Aligning data”
• “Wrapping text” on page 156
• “Joining cells” on page 157
• “Resizing rows and columns” on page 157

Aligning data
You can align data horizontally and vertically in a cell. The
default alignment setting for numbers and formula results is
right-aligned; the default setting for labels and dates is leftaligned.
You can center data across multiple cells. You can also change the
orientation of text in a cell by rotating it.

To align data in a cell
1 Select a cell.
2 Click Format ` Selection properties.
3 Click the Alignment tab.
4 In the Horizontal alignment area, enable an option:

• General — right-aligns values and left-aligns labels
• Left — left-aligns all types of data
• Right — right-aligns all types of data
• Center — centers cell data
• Indent — moves data in from the edge of a cell
5 In the Vertical alignment area, enable an option.

You can also click the Alignment
button on the property
bar to change horizontal cell alignment.
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To center text across multiple cells
1 In the left-most cell, type the text to be centered.
2 Select the cells over which to center the text starting with the cell

containing the text.
3 Click Format ` Selection properties.
4 Click the Alignment tab.
5 In the Horizontal alignment area, enable the Center across block

option.

To rotate text
1 Click a cell with text to rotate.
2 Click Format ` Selection properties.
3 Click the Alignment tab.
4 In the Orientation area, enable one of the following options:

• Horizontal — orients text horizontally
• Vertical — orients text vertically
• Rotated — rotates text to the degree you specify

Wrapping text
Text that displays wider than a column width overflows to the next cell
when that cell is empty. If the next cell contains data, the overflow text
is hidden and the text appears truncated. To fix this, you can wrap text
within a cell or enter short lines of text in one cell.

To wrap text within a cell
1 Click the cell in which you want to wrap text.
2 Click Format ` Selection properties.
3 Click the Alignment tab.
4 Enable the Wrap text check box in the Cell options area.

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Formatting cells

To enter short lines of text in a cell
1 Click a cell.
2 Type a line of text.
3 Press Alt + Enter.
4 Continue typing.
5 Press Enter.

Joining cells
Quattro Pro lets you join cells to create a title across multiple
cells or a vertical side bar.

To join cells
1 Drag across the cells you want to join.
2 Click Format ` Selection properties.
3 Click the Alignment tab.
4 Enable the Join cells check box in the Cell options area.

You can also join cells by selecting the cells to join and clicking
the Join cells
button on the toolbar.

Resizing rows and columns
Quattro Pro lets you change the row height in a spreadsheet. You can
also change the width of a column.

To change the row height
1 Select a cell in each row you want to resize, or select the row

borders.
2 Click Format ` Selection properties.
3 Click the Row/column tab.

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4 In the Row options area, enable the Set height option and type a

value in the box.
5 Enable one of the following options:

• Points
• Inches
• Centimeters
You can also change row height by moving the pointer to the
bottom edge of a row border until it changes to a double arrow,
and dragging the double arrow to resize the row.

To change the column width
1 Follow steps 1 through 3 in the previous procedure.
2 In the Column options area, enable the Set width option and type a

value in the box.
3 Enable one of the following options:

• Characters
• Inches
• Centimeters
You can also change column width by moving the pointer to the
right edge of a column border until it changes to a double arrow,
and dragging the double arrow to resize the column.

158

Formatting cells

Formulas
Formulas are mathematical equations that calculate a final value, such
as the difference between two cells or the total of a column.
Using Quattro Pro, you can create math formulas.
You can also create text formulas. Text formulas are any formulas that
have a textual result.
Quattro Pro also allows you to create logical formulas that
evaluate true or false. For example, the result of the formula
+C3<10 displays either 1 or 0 depending on the value of cell
C3.
You can also create a formula by using the Formula Composer™.

To create a math formula
1 Type a plus sign (+) in a blank cell.
2 Type a formula.
3 Press Enter.

To view formula results as you enter the formula data, press F9.

To create a text formula
1 Type a plus sign (+) in a blank cell.
2 Type the formula using an ampersand (&) to combine text strings.

For example, +C4&"Review" enters the text in cell C4, and then the
word Review.
3 Press Enter.

If you want to add a space between strings, type it inside the
quotation marks. For example, +C4&" Review" enters the text
in cell C4, a space, and then the word Review.

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To create a formula that evaluates to true or false
1 Click a blank cell.
2 Type a formula using one of the logical operators.
3 Press Enter.

If the statement is true, a 1 displays in the cell. If the statement is
false, a 0 displays.

To create a formula in the Formula Composer
1 Select a blank cell.
2 Click the Formula Composer

button.

3 Enable one of the following options:

• Standard view
— displays all three panes (spreadsheet function
description, outline, and argument)
• Argument view
• Outline view

— displays the outline and argument panes
— displays only the outline pane

4 Type a formula in the Expression box.

If a formula is incomplete or syntactically incorrect (for example,
a spreadsheet function may be missing an argument), a red
question mark icon in the outline alerts you to the error.
Expressions that cannot be expanded, such as values, display a
small yellow circle to their left.
You can expand and collapse selected parts of the formula
outline by clicking Expand
and Collapse
.

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Formulas

Functions
Instead of composing formulas, you can use spreadsheet functions.
Spreadsheet functions are a set of standard built-in formulas used to
simplify complex calculations.
Quattro Pro offers more than 500 built-in spreadsheet functions.
These spreadsheet functions cover a range of calculations, including
database, financial, engineering, and statistical calculations. A
common spreadsheet function is @SUM, which adds the cell
values you reference. For example, typing @SUM(A1..A4,B1) is
equivalent to typing +A1+A2+A3+A4+B1.
For documentation on the available functions for Quattro Pro,
please see the Quattro Pro Functions Help (qpfn.chm).
You can enter spreadsheet functions in a cell. As you type a function,
the most likely function and its syntax appear at the bottom right of
the screen. The function's arguments will appear on the application
bar.
Spreadsheet functions can also be used to create formulas. In a
formula, the left parenthesis is red until you type the right parenthesis.
Then, they both turn green.

To enter a spreadsheet function in a cell
1 Select a cell.
2 Click Insert ` Insert function.
3 Choose a category from the Function category list.
4 Choose a spreadsheet function from the Function list.
5 Click Next.
6 Type the arguments of the function in the relevant boxes; optional

arguments appear within angled brackets (<>).

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All spreadsheet functions begin with the at sign (@). When
typing a spreadsheet function, you can omit the @ if it is not the
first item in the formula.
Enclose arguments in parentheses.

To create a formula by using a spreadsheet function
1 Select a cell.
2 Click Insert ` Insert function.
3 Choose a category from the Function category list.
4 Choose a spreadsheet function from the Function list.
5 Click Next.
6 In the Expression box, type the rest of the formula.

The pane on the left shows a breakdown of the formula.
To identify a missing parenthesis or bracket, double-click the cell,
and move the insertion point through the formula. When you
reach an unmatched parenthesis or bracket, the character turns
red.

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Functions

Charts
Quattro Pro lets you present data graphically by plotting it in a chart.
In this chapter:
• “Understanding charts”
• “Creating charts automatically” on page 164
• “Adding titles to charts” on page 165
• “Adding linked data to charts” on page 166
For additional topics, please see “Presenting spreadsheet
data in a chart” in the Quattro Pro Help.

Understanding charts
You can create the following chart types: area (2D and 3D), bar (2D
and 3D), bubble, Gantt, high/low, histogram, line (2D and 3D), mixed,
pie (2D and 3D), polar, radar, scatter (2D and 3D), spectral, and
surface (2D and 3D).
Plotting chart data
How Quattro Pro plots data depends on the range and values of the
cells you select before you create the chart.
When a selection contains more rows than columns or an equal
number of rows and columns:
• Quattro Pro plots each column as a single series.
• If the first column contains labels, the labels are placed along the xaxis.
• If the first row contains labels, the labels are used as the chart
legend.

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When a selection contains more columns than rows:
• Quattro Pro plots each row as a single series.
• If the first row contains labels, the labels are placed along the x-axis.
• If the first column contains labels, the labels are used as the chart
legend.
Setting up chart axes
All charts except pie and doughnut charts have two references for
plotting data: the x-axis and the y-axis. The x-axis is a horizontal line at
the bottom of the chart pane with fixed reference points; the column
labels in your data series are used for x-axis labels to explain what each
data series represents. Y-axis labels show the values being represented.
Depending on the data series, Quattro Pro determines the range and
increment amounts of the y-axis.
There are a few exceptions to this format:
• Horizontal charts have a vertical x-axis and a horizontal y-axis. Quattro
Pro reverses the axes of horizontal charts automatically.
• In XY charts (scatter diagrams), the x-axis series is data, not labels.
Quattro Pro scales the x-axis to match the data.
• If the chart is a 2D bar, line, or area chart, you can assign any series to
a secondary y-axis, which appears on the right side of the chart.

Creating charts automatically
Creating a chart lets you represent spreadsheet data graphically. You can
create a chart automatically and have all the chart options chosen for
you, or you can create a chart by using the Chart Expert, which guides
you through the steps of creating a chart that best suits a data set.
For information about creating specific types of charts, please see
“Presenting spreadsheet data in a chart” in the Quattro Pro Help.

164

Charts

To create a chart automatically
1 Select the cells you want to plot.

If the surrounding cells contain explanatory labels, you can include
them in the selection as the chart axis labels or the chart legend.
2 Click the Chart button on the toolbar, and choose Create

QuickChart™.
3 On the spreadsheet, click where you want to insert the chart.

When you create a chart automatically, it is placed on the
spreadsheet in a floating graphics window; however, you
can view it on its own page.
If you want to customize the size of the chart, click and
drag diagonally on the spreadsheet.
If the cells you select contain dates, you can display the dates
on the x or y axes by changing the numeric format to Date.

To create a chart by using the Chart Expert
1 Click Insert ` Chart ` Use Chart Expert.
2 Follow the steps of the Expert.

Adding titles to charts
You can add a title for any numeric chart type.

To add a title to a chart
1 Click a chart.
2 Click Chart ` Titles.
3 Enable the Main title check box, and type a title in the box.

You can also
Add a subtitle

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Enable the Subtitle check box, and
type a subtitle in the box.
165

Adding linked data to charts
You can display the data from linked cells on a chart. This is useful when
you use a chart type that shows information that lacks specific numeric
content (for example, in a surface chart). If you select multiple cells, a
linked picture of them appears on the chart. If you select a single cell, the
data in that cell displays on the chart (for example, the number in the
cell). The cells in the chart update with any changes you make to the data
or properties of the notebook cells.

To add linked data to a chart
1 Double-click a chart.
2 Click Insert ` Link to cells.
3 Click and drag a rectangle on the chart where you want the data to

appear.
4 Click the Pointer button next to the Select cells box in the Link cells

dialog box, then choose the cell or group of cells you want to display.
5 Enable one or both of the following check boxes in the Border options

section:
• Row borders
• Column borders
6 Enable one or both of the following check boxes in the Grid lines

section:
• Horizontal
• Vertical
7 Enable the Maintain aspect ratio check box in the Display scaling

section to match the same aspect ratio used on the notebook.

166

Charts

Sharing Quattro Pro projects
In this chapter:
• “Printing Quattro Pro projects”
• “Publishing Quattro Pro projects to PDF”
For additional topics, please see “Printing” and “Sharing
projects” in the Quattro Pro Help.

Printing Quattro Pro projects
Quattro Pro lets you print part of a notebook, or an entire
notebook.

To print the active spreadsheet or a notebook
1 Click File ` Print.
2 On the the Print page, choose a printer from the Name box.
3 In the Print area, enable one of the following options:

• Current sheet — prints the active spreadsheet
• Notebook — prints a notebook
4 In the Copies area, type the number of copies you want to print in

the Number of copies box.
If you want the copies collated, enable the Collate option.
5 Click Print.

Publishing Quattro Pro projects to PDF
Quattro Pro lets you publish to PDF.

To publish to PDF
1 Click File ` Publish to PDF.
2 Choose the drive and folder where you want to save the file.
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3 Type a filename in the File name box.
4 From the PDF style list box, choose one of the following options:

• Commercial printing (Largest file size) — creates a high-quality PDF
to send to a printer or digital copier
• PDF/A-1b (Level B compliance) — creates a standardized PDF file
that ensures the long-term archiving of the content
• Publishing online (Smallest file size) — creates a PDF suitable for
online viewing, such as a document to be distributed by e-mail or
displayed on the Web
• Publishing online and printing — creates a PDF suitable for viewing
or printing on a laser or desktop printer
5 Click Settings, and specify any additional PDF settings in the Publish

to PDF settings dialog box that appears.
For example, if you want to publish only parts of the spreadsheet to
PDF, you can enable one of the following options in the Export range
area of the General page:
• Notebook — publishes the notebook to PDF
• Selection — publishes the selected cells to PDF
• Current sheet — publishes the selected sheet to PDF
Click OK to apply your settings and return to the Publish to PDF dialog
box.
6 Click Save.

If you do not want the PDF file to open automatically after it is saved,
disable the Open PDF after saving check box.

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Sharing Quattro Pro projects

Part Four: Presentations
Presentations lets you create high-quality slide shows and drawings
that can include text and graphic objects. You can use Presentations
to produce professional-looking project proposals, interactive
demonstrations, multimedia presentations, flyers, signs, banners, and
more.
About Presentations
See the following chapters:
• “Presentations basics” on page 171
• “Microsoft PowerPoint compatibility” on page 173
Setting up slide shows
See the following chapters:
• “Slide-show basics” on page 175
• “Views” on page 177
• “Outlines” on page 179
• “Slides” on page 181
• “Masters” on page 183
• “Objects” on page 187
Text
See the following chapters:
• “Text basics” on page 193
• “Titles and subtitles” on page 199
• “Bulleted lists” on page 203

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Multimedia
• “Graphics” on page 207
• “Bitmaps” on page 209
• “Shapes” on page 213
• “Sounds” on page 217
• “Movies and animations” on page 219
Sharing slide shows
See the following chapters:
• “Presenting slide shows” on page 221
• “Sharing slide shows” on page 225
The Presentations page of the Reference Center offers extensive
program help: reference topics, tutorials, tips, insights, and
more. See “To access the Reference Center” on page 10.

170

Part Four: Presentations

Presentations basics
The work area in Presentations includes everything you see on your
screen when you start the program.
Drawing window
The large open area is the drawing window. Depending on the view
you choose, the drawing window displays one or more slides.
For information about changing the settings for your view, see
“Views” on page 177.
Menu bar
The menu bar, which is located at the top of the work area, just
below the title bar, provides access to most of the Presentations
commands. Many of these commands can also be accessed
through toolbars and flyouts.
Toolbars and flyouts
Toolbars and flyouts give you quick access to Presentations tools.
In this chapter:
• “Using toolbars”
• “Accessing flyouts” on page 172

Using toolbars
Toolbars provide quick, one-click access to commands. You can
choose to display or hide the toolbars.

The Standard toolbar is displayed by default in the drawing window.

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171

To display or hide a toolbar
1 Click View ` Toolbars.
2 Enable the check box beside each toolbar you want to display.
3 Disable the check box beside each toolbar you want to hide.

Accessing flyouts
Flyouts are toolbars that are accessible from a tool on another toolbar.

This is an example of a flyout.

A small black arrow at the bottom right corner of a tool button indicates
that you can access a flyout from that tool.

To display a flyout
• Click the black arrow at the bottom-right of the tool button.
You can also display a flyout by clicking the tool and holding the
mouse button down until the flyout is displayed.

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Presentations basics

Microsoft PowerPoint compatibility
In this chapter:
• “Simulating the Microsoft PowerPoint workspace”
• “Sharing files with Microsoft PowerPoint users”
For additional topics, please see “Compatibility with
Microsoft PowerPoint” in the Presentations Help.

Simulating the Microsoft PowerPoint workspace
If you recently switched from Microsoft® PowerPoint® to
Presentations, you may not be familiar with the Presentations
workspace.
While there are many similarities between the two applications,
you may find it easier to simulate the PowerPoint workspace
while in slide show mode, which includes toolbars and menus,
until you are accustomed to working in Presentations. It allows you to
quickly find the tools you need to create slide shows in Presentations.

To work in the Microsoft PowerPoint workspace
1 In Presentation slide show mode, click Tools ` Workspace manager.
2 Enable the PowerPoint mode option.

Sharing files with Microsoft PowerPoint users
You can share your Presentations slide shows with Microsoft
PowerPoint users and they can share their files with you. To share a
Presentations slide show, you must save it as a PowerPoint file. The
saving process automatically converts the slide show to the
PowerPoint format.
If you receive a PowerPoint file, all you need to do is open it in
Presentations. The opening process automatically converts the file to
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the Presentations format. If you modify the file and you want others to
view the changes in PowerPoint, then you need to save the file as a
PowerPoint presentation. If you don’t specify the PowerPoint format
when saving, the file is saved as a Presentations slide show by default.

To open a Microsoft PowerPoint with Presentations
1 Click File ` Open.
2 Choose the drive and folder where the PowerPoint file is stored.

If you can’t see the file, choose All files from the File type box.
3 Click the PowerPoint file.
4 Click Open.

For more information about how Presentations opens
PowerPoint files, see “Notes for opening Microsoft PowerPoint
files” in the Presentations Help.

To save a Presentations slide show to the PowerPoint
format
1 Click File ` Save as.
2 Choose the drive and folder where you want to save the file.
3 Type the filename in the Filename box.
4 Choose the MS PowerPoint file format from the File type list box.
5 Click Save.

For more information about how Presentations saves PowerPoint
files, see “Notes for saving Microsoft PowerPoint files” in the
Presentations Help.
You can also save a Presentations slide show to the PowerPoint
format by clicking the Save as PowerPoint button on the toolbar.

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Microsoft PowerPoint compatibility

Slide-show basics
In this chapter:
• “Starting Presentations”
• “Creating and opening slide shows”
• “Saving and closing slide shows” on page 176

Starting Presentations
Let’s begin by starting Presentations.

To start Presentations
• On the Windows taskbar, click Start ` Programs `
WordPerfect Office X6 ` Presentations.

Creating and opening slide shows
You can create a slide show from either a blank “master” or a
predefined project. You can also open an existing slide show.

To create a slide show from a blank master
1 Click File ` New.
2 In the Master Gallery, choose a slide show from the Category list

box.
3 Click a slide show master on the palette.

For more information, see “Understanding masters” on
page 183.

To create a slide show from a predefined project
1 Click File ` New from project.
2 Click the Create new tab.
3 Choose Presentations from the list box.
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4 Choose Presentations slide show from the list.
5 Click Create.
6 In the Master Gallery, choose a slide show from the Category list box.
7 Click a slide show master on the palette.

To open an existing slide show
1 Click File ` Open.
2 Choose the drive and folder where the slide show is saved.
3 Choose a filename.
4 Click Open.

Saving and closing slide shows
You can save new slide shows. When you have completed your tasks, you
can close a document, and you can quit Presentations.

To save a slide show
1 Click File ` Save.
2 Choose the drive and folder where you want to save the file.
3 Type a filename in the Filename box.
4 Click Save.

To close a slide show
• Click File ` Close.
You can also
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Click File ` Exit.

Slide-show basics

Views
You can create, edit, and sort a slide show in three views: Slide Editor,
Slide Outliner, and Slide Sorter.
You can also change the zoom level.
Slide Editor
You can use the Slide Editor to add, view, and edit the text, objects,
and charts of individual slides. The Slide Editor is also used to specify
slide properties for the slides in a slide show.
Slide Outliner
You can use the Slide Outliner to create an outline for a slide
show. You can specify a layout, and then type the text for each
slide. You can also import a WordPerfect outline.
For more information about the Slide Outliner, see “Outlines” on
page 179.

An example of a slide displayed in the Slide Outliner.

Slide Sorter
The Slide Sorter displays thumbnail sketches of each slide in a slide
show. You can select slide properties and display detailed information
about the settings used for each slide in the current slide show.
For more information about the Slide Sorter, see “Sorting slides” on
page 182.

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An example of slides displayed in the Slide Sorter.

To switch between slide show views
• Click View, and click one of the following:
• Slide Editor
• Slide Outliner
• Slide Sorter
You can also change the slide show view by clicking the Slide
Editor, Slide Outliner, or Slide Sorter tab on the right side of the
slide show window.

To change the zoom level
To

Do the following

Select a preset zoom level

Click View ` Zoom. Enable a
magnification level option.

Select a custom zoom level

Click View ` Zoom. Type a zoom
level in the Other box.

Return to the previous view

Click Zoom options
on the
toolbar, and then click Previous
view.

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Views

Outlines
You create an outline for a slide show in the Slide Outliner. An outline
is a numbered list that includes all the text found in every slide in a
slide show.
You can create an outline by choosing a slide layout and typing the
text for each slide. You can type the text for slide titles, subtitles, text
slides, bulleted list slides, and combination slides.

This is an example of how the Slide Outliner can be used
to view and create a slide.

Importing a WordPerfect outline into a Presentations slide show
converts each first level paragraph number to a slide title and any
second or third level paragraph numbers to text in each slide.

To create a slide show outline
1 Click View ` Slide Outliner.
2 Type a title in the slide show, and press Enter.
3 Type a subtitle in the slide show, and press Enter.
4 Type any text in the slide show.

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5 Click Insert ` New slide.
6 In the New slide dialog box, click a slide layout on the Layout palette.

If you delete text, you can restore it by clicking the Undelete
button on the property bar, and clicking Restore.
You can move an outline down or up one level by clicking the
Previous level
button or the Next level
button on the
property bar.

To import a WordPerfect outline
1 Click View ` Slide Outliner.
2 Click in the slide.
3 Click Insert ` File.
4 Choose the drive and folder where the file is stored.
5 Choose a filename.
6 Click Insert.

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Outlines

Slides
In this chapter:
• “Adding and removing slides”
• “Adding speaker notes”
• “Sorting slides” on page 182

Adding and removing slides
You can build a slide show by adding one slide or several slides at a
time. When you add a slide, it’s added immediately after the current
slide. You can also delete any slides you have added.

To add a slide
1 Click Insert ` New slide.
2 Click a slide layout on the Layout palette.
3 Type a value in the Number to add box.

To delete a slide
1 Click a slide tab at the bottom of the slide show window.
2 Click Edit ` Delete slide(s).

Adding speaker notes
You can use speaker notes as cue cards for slide show presentations.
You can type your own notes, or you can insert the text that appears
on the slides.

To create speaker notes
1 Click Format ` Slide properties ` Speaker notes.
2 Type text in the box.

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To insert text from a slide
1 Click Format ` Slide properties ` Speaker notes.
2 Click Insert text from slide.

Sorting slides
The Slide Sorter displays thumbnail sketches of each slide in a slide show.
You can sort the slides in a slide show by dragging them. Once you drag
a slide to a new position, the Slide Sorter reorders and renumbers each
slide.

This is an example of how the Slide Sorter lets you
rearrange the order of slides in a slide show.

To sort slides
1 Click View ` Slide Sorter.
2 Drag a slide to a new position.

You can also
Sort a range of slides

Hold down Shift, click the first and
last slide in the range of slides, and
drag them to a new position.

Sort a range of nonconsecutive
slides

Hold down Ctrl, click each slide,
and drag them to a new position.

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Slides

Masters
In this chapter:
• “Understanding masters”
• “Applying masters to slides” on page 184
• “Applying backgrounds and layouts to slides” on page 185
For additional topics, please see “Using the Master Gallery” in
the Presentations Help.

Understanding masters
Presentations provides a selection of masters to work with in the
Master Gallery.
Each master is a set of professionally designed slide layouts and
backgrounds that include preset objects, such as titles, bulleted
lists, and charts.

This is an example of the Master Gallery.

Layouts
A layout is a slide with preset placeholders for objects such as titles,
subtitles, bulleted lists, text, data charts, and organization charts. Each
layout has a page format and color scheme that is consistent with the
other layouts and backgrounds that are part of a master.

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You can apply preset layouts from the Layout Gallery. Choosing a preset
layout allows you to concentrate on the content of the slide show, rather
than on the format.
The preset layouts included in Presentations are listed in the following
table.
Use a

Title layout

Introduce your subject or to serve as a
divider between subjects.

Bulleted list layout

Summarize and reinforce major points.

Text layout

Display sentences or paragraphs of text on
a slide.

Organization chart layout

Show the structure of positions and span
of control in a business, department,
agency, group, division, or office.

Data chart layout

Display percentages, trends, market
shares, and relational information.

Combination layout

Display a bulleted list and a data chart on
a slide.

Backgrounds
A background can include a border, a gradient background, and other
related images.
You can apply preset backgrounds from the Background Gallery.

Applying masters to slides
Presentations provides a collection of masters in the Master Gallery.
The masters in the Master Gallery are grouped into categories. You can
use a master provided with Presentations in the Master Gallery.
You can also import a master from another location on your computer.
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Masters

To use a master in the Master Gallery
1 Click Format ` Master gallery.
2 Choose a slide show category from the Category list box.
3 Click a master on the palette.

You can also choose a master from the Master Gallery by
clicking the Master gallery
button on the toolbar.

To import a master from another location
1 Click Format ` Master gallery.
2 Click Browse

button.

3 Choose the drive and folder where the master is stored.
4 Choose a filename.
5 Click Insert.

Applying backgrounds and layouts to slides
When you add a new slide to a slide show, you can apply preset
backgrounds and layouts from the Background Gallery and the Layout
Gallery. For example, if you want a slideshow with a grayscale or blackand-white look, you can choose one of the printout masters available
in the Master Gallery category list.

To apply a background to a slide
1 Click Format ` Background gallery.
2 Click the Appearance tab.
3 In the Backgrounds area, choose a background category from the

Category list box.
4 Click a background on the Background palette.

If desired, enable the Apply selected background to all slides in
slide show check box.

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You can add up to 30 different backgrounds to a slide show.
You can also apply a background that is not in the Category list
box by clicking Browse and choosing the drive and folder where
the background is stored. For example, you can apply clipart as a
background.

To apply a layout to a slide
1 Click Format ` Layout gallery.
2 Click the Appearance tab.
3 Click a layout on the Layouts palette.

You can add up to 30 different layouts to a slide show.
You can also apply a layout to a slide by opening the Select layout
picker and clicking a layout.

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Masters

Objects
All of the elements that you add to slides — including text, clipart,
shapes, charts, and bitmaps — are treated as objects in Presentations.
In this chapter:
• “Selecting objects”
• “Copying and pasting objects” on page 188
• “Transforming objects” on page 188
• “Arranging objects” on page 189
• “Creating SpeedLink objects” on page 191
• “Animating objects” on page 192
For additional topics, please see “Working with objects in
slide shows and drawings” in the Presentations Help.

Selecting objects
You must select an object before you can arrange, edit, or move it.

To select an object
To select

Do the following

An object

Click an object using the Selection
tool.

Multiple objects

Hold down Ctrl, and click the
objects using the Selection
tool.

All objects in a window or slide

Click Edit ` Select ` All.

Objects automatically when they
are created

Click View ` Auto select.

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Copying and pasting objects
You can copy an object into another slide or drawing.

To copy an object
1 Click an object.
2 Click Edit, and click one of the following:

• Cut — removes the object from the drawing or slide show window
• Copy — leaves the original object in the drawing or slide show
window
You can also copy object attributes by clicking the Get attributes
button on the toolbar.

To paste an object
• Click Edit ` Paste.
You can paste only one object at a time.
You can also apply copied attributes by clicking the Apply
attributes
button on the toolbar.

Transforming objects
You can resize objects in slides or drawings by sizing and stretching
them.
You can also flip, rotate, and skew objects in the drawing window.

To size an object proportionately
1 Click an object.
2 Drag a corner handle until the object is the size you want.

You can also size an object proportionately by holding down Alt
while dragging any handle until the object is the size you want.
188

Objects

To stretch an object
1 Click an object.
2 Drag a side handle until you achieve the effect you want.

To flip an object
1 Click an object.
2 Click Edit ` Arrange ` Flip, and click one of the following:

• Left/Right — flips the selected object around a vertical axis
• Top/Bottom — flips the selected object around a horizontal axis
You can also flip an object by opening the Flip
property bar and clicking a direction.

picker on the

To rotate an object
1 Click an object.
2 Click Edit ` Arrange ` Rotate.
3 Drag a corner rotation handle.

You can also rotate an object by opening the Rotation options
picker on the property bar and clicking a rotation angle.

To skew an object
1 Click an object.
2 Click Edit ` Arrange ` Rotate.
3 Drag a side rotation handle.

Arranging objects
You can arrange the layering of objects on slides.
You can combine and group objects. You can also separate the
layering of any of the combined or grouped objects on slides.
You can align a single object relative to the drawing page margins and
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multiple objects in relation to one another. You can also evenly space
three or more objects in relation to each other.

To arrange objects
1 Click an object.
2 Click Edit ` Arrange ` Order, and click a direction.

You can also arrange the order of objects by opening the Order
picker on the property bar and clicking a direction.

To combine objects
1 Hold down Ctrl, and click the objects you want to combine.
2 Click Edit ` Arrange ` Combine.

You cannot combine bitmaps, text, or charts.

To group objects
1 Hold down Shift, and click the objects you want to group.
2 Click Edit ` Arrange ` Group.

If you group an object that contains a SpeedLink™ or animation,
these features will be removed.

To separate objects
1 Click a grouped object.
2 Click Edit ` Arrange ` Separate objects.

To align an object
1 Click an object.

To align two or more objects at the same time, hold down Shift while
clicking.
2 Click Edit ` Arrange ` Align objects, and click a direction.

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Objects

You can also align an object by opening the Align
the property bar and clicking a direction.

picker on

You can nudge an object by selecting it, holding down
Spacebar, and pressing the arrow keys.

To space objects
1 Hold down Shift, and click three or more objects.
2 Click Edit ` Arrange ` Space evenly, and click one of the following:

• Left/Right — spaces objects horizontally
• Top/Bottom — spaces objects vertically
You can also space objects evenly by opening the Space
picker on the property bar and clicking a direction.

Creating SpeedLink objects
You can create SpeedLink objects, to do such things as optimize
an object to launch a Web browser and go to a specific Web address
or FTP site, open an application (such as WordPerfect or Quattro Pro),
play a sound file, or move to another part of the slide show.

To create a SpeedLink object
1 Click an object.
2 Click Format ` Object properties ` SpeedLink.
3 Type a name in the SpeedLink name box.

If you want to make the SpeedLink object invisible, enable the
Invisible while playing or printing slides check box.
4 In the Link assignment area, enable one of the following options:

• Go to — from a list box, lets you choose a slide that displays
when you click the SpeedLink object during a slide show
• Action — from a list box, lets you choose the action that occurs
when you click the SpeedLink object during a slide show
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The cursor displays when you position it where the SpeedLink is
located, even if the SpeedLink is invisible.

Animating objects
Objects or multiple objects can have animation effects applied to them.

To animate an object
1 Click an object.

To animate multiple objects, hold down Shift while clicking.
2 Click Format ` Object properties ` Object animation.
3 In the Animation type area, enable one of the following options:

• Animate object in place — animates the object in place on the slide
• Animate object across screen — animates the object by moving it
across the slide
If you want to show animation in Flash format, enable the Show only
Flash-enabled transitions check box.
4 Choose an animation effect from the Effects list.
5 Choose an animation direction from the Direction list.
6 In the Speed area, enable one of the following options:

• Fast
• Medium
• Slow

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Objects

Text basics
In this chapter:
• “Text objects”
• “Text formatting” on page 194
• “Text arrangement” on page 196
• “Text correction” on page 197
For additional topics, please see “Adding and formatting text
in slide shows and drawings” in the Presentations Help.

Text objects
You can create text objects by inserting text boxes and text lines.
Text boxes expand in length and text lines expand in width to
contain text as you type.
You can adjust the position of text in a text box. You can also
move individual characters or blocks of text, and you can delete them.

To insert a text box
1 Click Insert ` Text box.

You can also click the Text box

button on the tool palette.

2 Drag to define the text box.

You can also click in the slide show or drawing window.
3 Type text in the text box.

To insert a line of text
1 Click Insert ` Text line.
2 Click in the slide show or drawing window.
3 Type text.

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To position text in a text box
1 Double-click a text box.
2 Click at the beginning of the text.
3 Click Format ` Line, and click one of the following:

• Center — centers text
• Flush right — positions text to the right

To move text
1 Double-click a text object.
2 Select the text.
3 Drag the selected text to a new position inside the text object.

To delete text
1 Double-click a text object.
2 Select the text.
3 Click Edit ` Delete.

Text formatting
You can use Corel RealTime Preview to view different font styles, sizes,
and colors before you apply them to your text. You can also format text
by setting text attributes.

To preview and apply font properties
1 Double-click a text object.
2 Open the Font selection list box on the property bar, and point to a

font; the text object changes to display the font to which you’re
pointing. Choose a font from the Font selection list box to apply it.
3 Open the Font size list box on the property bar, and point to a font;

the text object changes to display the font size to which you’re
pointing. Choose a font from the Font size list box to apply it.
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Text basics

4 On the tool palette, open any of the following pickers:

• Fill pattern
• Foreground fill color
• Background fill color
Point to a pattern or color; when you pause on a color, the text in
the text object displays a preview of the font color. Click a pattern
or color to apply it.

To set font properties
1 Double-click a text object.
2 Select the text.
3 Click Format ` Font.
4 Click the Font tab, and choose a font from the Face list.

You can also
Change the appearance of
text

In the Appearance area, enable the
Bold, Italic, or Underline check box.

Change the font size

Choose a font size from the Size list
box.

Change the font size relative
to the current size

Click the Relative size picker, and click
a size.

Change the font color

Open the Color picker, and click a
color.

Restore the text appearance

Right-click the selected text, and click
Normal.

You can view a list of available attributes for each font by
clicking the plus sign (+) to the left of the font.
You can also change the appearance of text by clicking the
following buttons on the property bar: Bold , Italic , and
Underline
.
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Text arrangement
You can format text and text objects by adjusting the spacing between
lines of text. You can also set text alignment by positioning text to the
left, right, or center in relation to the sides of a text box.
You can also indent lines or paragraphs of text. You can remove any
indents from text.

To set the line spacing
1 Click a text box.
2 Click Format ` Line ` Spacing.
3 Type a number in the Spacing box.

To set text alignment
1 Click a text box.
2 Click Format ` Justification, and click one of the following:

• Left — aligns text to the left
• Right — aligns text to the right
• Center — aligns text to the center
You can also justify text by opening the Justification
on the property bar and clicking an alignment.

picker

To indent text
1 Double-click a text box.
2 Click at the beginning of a line of text.
3 Click Format ` Paragraph, and click one of the following:

• Indent — indents the left margin of the paragraph by one tab stop
• Hanging indent — indents all but the first line of the paragraph by
one tab stop
• Double indent — indents the paragraph equally from both sides
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Text basics

To remove an indent from text
1 Double-click a text box.
2 Click at the beginning of the line of indented text.
3 Click Format ` Paragraph ` Back tab.

Text correction
You can find and replace text by searching for specific words or
phrases and replacing them with other words or phrases.
You can display the text formatting codes that correspond to the line
of text where the cursor is located. The codes appear in the lower-right
corner of the application bar.
You can automatically correct spelling, capitalization, or spacing
errors as you type.

To find and replace text
1 Double-click a text object.

To find and replace text by using the Slide Outliner, click View `
Slide Outliner.
2 Click Edit ` Find and replace.
3 Type text in the Find box.
4 Type replacement text in the Replace with box.
5 Choose a direction from the Direction list box.
6 Click one of the following:

• Replace — replaces the selected occurrence of the text
• Replace all — replaces all occurrences of the text

To display text formatting codes
1 Double-click a text object.
2 Click View ` Reveal Codes.
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To correct words automatically as you type
1 Click Tools ` QuickCorrect.
2 Enable the Replace words as you type check box.
3 Click Close.

To correct capitalization and spacing automatically
1 Click Tools ` QuickCorrect.
2 Click Options.
3 In the Sentence corrections area, enable any of the following check

boxes:
• Capitalize next letter after end of sentence punctuation
• Correct two irregular capitals (make second letter lowercase)
• Change two spaces to one space between words
In the End of sentence corrections area, you can specify how
spaces between sentences are handled.
In the Select quotation marks area, you can specify how
quotation marks are formatted.

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Text basics

Titles and subtitles
In Presentations, when slides with layouts are inserted into a slide
show, they are automatically created with placeholders for titles and
subtitles.
In this chapter:
• “Formatting titles and subtitles”
• “Changing the line spacing in titles and subtitles” on page 201
• “Adding boxes to titles and subtitles” on page 201
For additional topics, please see “Working with titles and
subtitles in Presentations” in the Presentations Help.

Formatting titles and subtitles
You can format the appearance of a title or subtitle by changing
such attributes as the font, the font size, and the color. You can
also change the font fill of a title or subtitle.

To change the font properties of a title or subtitle
1 Click a title or subtitle.
2 Click Format, and click one of the following:

• Title properties
• Subtitle properties
3 Click the Fonts tab.
4 Choose a font from the Font face list box.
5 Type a value in the Size box.
6 In the Appearance area, enable any of the following check boxes:

• Bold
• Underline
• Italic
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7 In the Color area, open the Foreground picker, and click a color.
8 Open the Background picker, and click a color.

The background color is visible only if a font fill style other than
the default is selected.
You can also format the appearance of a subtitle by clicking the
Subtitle properties
button on the property bar.

To change the font fill of a title or subtitle
1 Follow steps 1 through 3 in the previous procedure.
2 In the Appearance area, click Font properties.
3 In the Font properties dialog box, click the Fill tab.
4 In the Fill style area, click one of the following:

• Pattern
• Gradient
5 Open the Foreground picker, and click a color.
6 Open the Background picker, and click a color.
7 Click a fill style on the palette.

To change the font outline of a title or subtitle
1 Follow steps 1 and 2 in the previous procedure.
2 In the Font properties dialog box, click the Outline tab.
3 Open the Color picker, and click a color.
4 Open the Style picker, and click a line style.
5 Open the Width picker, and click a line width.

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Titles and subtitles

Changing the line spacing in titles and subtitles
You can specify the amount of space between the lines of text in a title
or subtitle.

To change the line spacing in a title or subtitle
1 Click a title or subtitle.
2 Click Format, and click one of the following:

• Title properties
• Subtitle properties
3 Click the Spacing tab.
4 Type a value in the Line spacing box.

Adding boxes to titles and subtitles
You can add a box to a title or subtitle and choose its position,
shape, and color. You can then apply pattern or gradient fills to
the box to, for example, emphasize certain points in your
presentation; you can also apply texture or picture fills to a box.

To add a box to a title or subtitle
1 Click a title or subtitle.
2 Click Format, and click one of the following:

• Title properties
• Subtitle properties
3 Click the Box tab.
4 In the Position area, enable one of the following options:

• Above
• Below
• Above and below
• Behind
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5 In the Corner style area, enable one of the following options:

• Rectangle
• Rounded rectangle
• Octagon
6 In the Frame style area, choose a frame from the Type list box.
7 Open the Color picker, and click a color.

To apply a pattern or gradient fill to a title or subtitle box
1 Click a title or subtitle.
2 Click Format, and click one of the following:

• Title properties
• Subtitle properties
3 Click the Box tab.
4 In the Fill style and color area, click Properties.
5 In the Object properties dialog box, click one of the following icons:

• Pattern
• Gradient
6 Open the Foreground picker, and click a color.
7 Open the Background picker, and click a color.
8 Click a pattern or gradient on the palette.

To apply a texture or picture fill to a title or subtitle box
1 Follow steps 1 through 4 in the previous procedure.
2 In the Object properties dialog box, click one of the following icons:

• Texture
• Picture
3 Choose a texture or picture from the Category list box.
4 Click a texture or picture on the palette.
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Titles and subtitles

Bulleted lists
You can create bulleted lists in Presentations to effectively
communicate sequential ideas within drawings and slide shows.

This is an example of a bulleted list.

In this chapter:
• “Creating bulleted lists”
• “Changing the appearance of text in bulleted lists” on
page 204
• “Changing the appearance of bullets in bulleted lists” on page 205
• “Changing the line spacing in bulleted lists” on page 206
• “Animating bulleted lists” on page 206
For additional topics, please see “Working with bulleted lists”
in the Presentations Help.

Creating bulleted lists
Keep the following points in mind when you create any type of
bulleted list:
• Express a single idea on each line.
• Avoid using more than six items in a list.
• Use nouns and action verbs to start sentences.
Levels can be created within these bulleted lists.
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To create a bulleted list
1 Click Insert ` Bulleted list.
2 Click in the slide show or drawing window.
3 Type text on the bulleted line.
4 Press Enter. If you want to create a new level within the list, press Tab.
5 Click outside the bulleted list to return to the slide show or drawing

window.

To create a new level for a bulleted list item
1 Double-click a bulleted list.
2 Click at the beginning of a list item.
3 Press Tab. The item moves down one level.

To move the item up one level, press Shift + Tab.

Changing the appearance of text in bulleted lists
You can customize the appearance of text and bullets within a bulleted
list, including the font size, color, and attributes of text, and the fill and
outline of font. You can also change the alignment of a bulleted list level.

To change the font properties in a bulleted list level
1 Click a bulleted list.
2 Click Format ` Bulleted list properties.
3 Click the Fonts tab.

To change the alignment of a bulleted list level
1 Double-click a bulleted list.
2 Click Format ` Bulleted list properties.
3 Click the Bullets tab.
4 Choose a list level from the list.
5 Choose a position from the Justification list box.
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Bulleted lists

Changing the appearance of bullets in bulleted
lists
You can change the shape of a bullet, or use a different symbol for a
bullet. You can also choose to change the bullet type for all list levels
and resize a bullet.

To change the shape of a bullet
1 Click a bulleted list.
2 Click Format ` Bulleted list properties.
3 Click the Bullets tab.
4 Choose a list level from the list.
5 Choose a bullet shape from the Bullet shape list box.

To use a different symbol as a bullet
1 Follow steps 1 through 4 in the previous procedure.
2 Choose Other from the Bullet shape list box.
3 In the Symbols dialog box, click Set, and click a symbol set.
4 Click a symbol on the Symbols palette.
5 Click Insert and close.

To change the bullet type for all list levels
1 Click a bulleted list.
2 Click Format ` Bulleted list properties.
3 Click the Bullets tab.
4 Choose a bullet type from the Bullet set (all levels) list box.

To resize a bullet
1 Follow steps 1 through 3 in the previous procedure.
2 Choose a list level from the list.
3 Type a value in the Relative size box.
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Relative bullet size is calculated in relation to the current bullet
size.

Changing the line spacing in bulleted lists
You can change the amount of line spacing in a bulleted list. Spacing can
be adjusted between the text on the same level, between each main
bullet level, and between subordinate bullet levels.

To change the line spacing in a bulleted list
1 Click a bulleted list.
2 Click Format ` Bulleted list properties.
3 Click the Spacing tab.

Animating bulleted lists
You can use animation as a special effect to capture your audience’s
attention and reinforce the points in your presentations. For example,
you can animate list items so that they move across the screen or
animate them in place.

To animate a bulleted list on a bulleted list slide
1 Click Insert ` New slide.
2 Click the Bulleted list layout on the Layout palette, and click OK.
3 Create the bulleted list, and click Format ` Bulleted list properties.
4 Click the Bullet animation tab.

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Bulleted lists

Graphics
In this chapter:
• “Understanding graphics formats”
• “Inserting graphics” on page 208
See also “Working with graphics and pictures” in the
Presentations Help.

Understanding graphics formats
The two main types of computer graphics are vector graphics and
bitmaps.
Vector graphics
Vector graphics are made of lines and curves, and they are
generated from mathematical descriptions that determine the
position, length, and direction in which lines are drawn.
Vector graphics are ideal for logos and illustrations because they are
resolution-independent and can be scaled to any size, or printed and
displayed at any resolution, without losing detail and quality. In
addition, you can produce sharp and crisp outlines with vector
graphics.
Bitmaps
Bitmaps, also known as raster graphics, are composed of tiny squares
called pixels. Each pixel is mapped to a location in an image and has
numerical color values.
Bitmaps are excellent for photographs and digital paintings because
they reproduce color gradations well. Bitmaps are resolutiondependent — that is, they represent a fixed number of pixels. While
they look good at their actual size, they can appear jagged or lose
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image quality when scaled, or when displayed or printed at a resolution
higher than their original resolution.
For help working with bitmaps, see “Bitmaps” on page 209.

Inserting graphics
Vector graphics, such as CorelDRAW (CDR) files, are ideal for use in slide
shows.
You can, however, add bitmaps in formats such as Windows bitmap
(BMP) or TIFF to slide shows. For best results:
• Don't compress bitmaps or you'll lose much of the image quality.
• Bitmaps should contain at least 256 colors.
• Bitmaps should have a minimum resolution of 96 dpi for screen, 150
dpi for print.

To insert a graphic from the Scrapbook
1 Click Insert ` Graphics/Pictures ` Clipart.
2 Click one of the following tabs:

• Clipart — vector graphics
• Photos — bitmaps
3 Choose a category from the list.
4 Click a graphic on the palette.
5 Click Insert.
6 Click Close.

To insert a graphic from a file
1 Click Insert ` Graphics/Pictures ` From file.
2 Choose the drive and folder where the file is stored.
3 Choose a file.
4 Click Insert.
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Graphics

Bitmaps
In this chapter:
• “Creating and saving bitmaps”
• “Modifying bitmaps” on page 210
• “Applying special effects to bitmaps” on page 212
• “Converting bitmaps and vector objects” on page 212

Creating and saving bitmaps
You can create new, original bitmaps by using the Bitmap Editor.

To create a bitmap
1 Click Insert ` Graphics/Pictures ` Bitmap.
2 Drag to define the bitmap frame.
3 Use the bitmap tools in the Bitmap Editor to create a bitmap.
4 Click File ` Close Bitmap Editor.

To save a bitmap
1 Click a bitmap.
2 Click File ` Save as.
3 Enable the Selected items option.
4 Click OK.
5 In the Save dialog box, choose the drive and folder where you want

to save the bitmap.
6 Type a name in the Filename box.
7 Choose a graphic type from the File type list box.

WordPerfect Graphic (WPG) is the default bitmap format.
8 Click Save.
9 In the Export dialog box, choose your desired settings.
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Modifying bitmaps
Modifying bitmaps in Presentations can be done with precision. You can
refine small details, make drastic changes, and intensify effects on the
bitmap as a whole.

To select an area of a bitmap
1 Double-click a bitmap.
2 Click Edit ` Select area.
3 Drag to select an area of the bitmap.

To size the frame around a bitmap
To

Do the following

Size the frame around a bitmap

Double-click the bitmap, and drag
the side or corner handles to resize
the frame.

Size the frame around a rotated or
skewed bitmap

Click Tools ` Convert to bitmap.
Click OK. Double-click the bitmap,
and drag the side or corner handles
to resize the frame.

Increasing the size of the frame around a bitmap does not alter
the bitmap itself. However, moving any part of the bitmap
outside of the resized frame will delete that part when you close
the Bitmap Editor window and return to the drawing window.

To zoom in on a bitmap
1 Double-click a bitmap.
2 Click View ` Zoom.

A check mark beside Zoom indicates that you have zoomed in on
the bitmap.

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Bitmaps

To erase parts of a bitmap
1 Double-click a bitmap.
2 Click Insert ` Eraser.
3 Click Format ` Brush.
4 In the Brush attributes dialog box, choose a brush shape from the

Brush shape list box.
5 Type a value in the Brush width box.
6 Drag to erase any part of the bitmap.

When you erase parts of a bitmap, they are replaced with the
transparent color that you specify.
You can also erase a selected area of a bitmap by clicking
Edit ` Select area, dragging to select an area of a bitmap,
and clicking Edit ` Erase selection.

To remove a bitmap
1 Double-click a bitmap.
2 Click Edit ` Clear.

To resample a bitmap
1 Click a bitmap.
2 Drag the handles to resize the bitmap.
3 Click Tools ` Resample bitmap.
4 Click Resample.

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Applying special effects to bitmaps
Presentations includes a variety of special effects for bitmaps.

To apply a special effect to a bitmap
1 Double-click a bitmap.
2 Click Edit ` Select area.
3 Drag to select an area of the bitmap.
4 Click Tools ` Special effects.
5 Enable one of the following options:

• Full image — applies the special effect to the entire bitmap
• Inside area — applies the special effect inside the selected area
• Outside area — applies the special effect outside the selected area
6 Choose a special effect from the Effects list.

Click Apply to preview the effect in the After window.

Converting bitmaps and vector objects
You can convert bitmaps to vector objects — or vector objects to
bitmaps.

To convert a bitmap to a vector object
1 Click a bitmap.
2 Click Tools ` Trace bitmap.

To convert a vector object to a bitmap
1 Click a vector object.
2 Click Tools ` Convert to bitmap.
3 Click Convert.

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Bitmaps

Shapes
You can enhance Presentations slides and drawings with seven
categories of preset shapes.
In this chapter:
• “Drawing shapes”
• “Editing shapes” on page 216

Drawing shapes
Line shapes can be everything from a simple line to a polyline. You can
draw lines, polylines, and curves. You can also draw closed
curves and Bezier curves.
Other shapes that you can draw include basic shapes, such as
rectangles and diamonds; arrow shapes; flowchart shapes, such
as connectors and processes; star shapes; callout shapes; and
action shapes, such as volume buttons and transition buttons.

To draw a line
1 Click Insert ` Shape ` Line shapes, and click a line shape.

You can also click the Line shapes

button on the tool palette.

2 Drag to draw the line shape.

You can draw a precise horizontal, vertical, or diagonal line shape
by holding down Shift while dragging.

To draw a polyline
1 Click Insert ` Shape ` Line shapes, and click a polyline shape.
2 Drag to draw the polyline.
3 Double-click to complete the shape.

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You can transform an elliptical arc polyline shape into a circle by
double-clicking the shape with the Selection
tool and
moving an edit point to the inside of the arc.

To draw a curve
1 Click Insert ` Shape ` Line Shapes ` Curve.
2 Click once in the drawing or slide show window.
3 Drag to start the curved line.
4 Click to create the first section of the curve.
5 Drag to continue the curve.
6 Double-click to complete the curve.

To draw a closed curve
1 Click Insert ` Shape ` Line shapes ` Closed curve.
2 Click once in the drawing or slide show window.
3 Drag to start the curved shape.
4 Click to create the first section of the curve.
5 Continue to drag and click to create the curved shape you want.
6 Double-click to complete the closed curve.

To draw a Bezier curve
1 Click Insert ` Shape ` Line shapes ` Bezier.
2 For each section of the curve, click to start the curved line, and drag

to curve the line in another direction.
3 Double-click to finish the curve.

The distance between the control points and the node
determines the height or depth of the segment that you are
drawing.
You can draw a cusp in the Bezier curve by dragging from the
anchor point, sizing and curving the segment, then holding
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Shapes

down Alt and dragging in the direction that you want the next
curve. You can then release Alt and size and curve the next
segment.

To draw a shape
1 Click Insert ` Shape, and click a shape in one of the following

categories:
• Basic shapes
• Arrow shapes
• Flowchart shapes
• Star shapes
• Callout shapes
• Action shapes
If you want to draw a shape from the center, hold down Alt,
and click where you want to create the center of the shape.
2 Drag diagonally to draw the shape.

You can create a shape with equal horizontal and vertical
dimensions by holding down Alt + Shift as you draw the shape.
For more information about creating action shapes, see
“Creating SpeedLink objects” on page 191.
You can also draw shapes by clicking the following buttons on
the tool palette:
• Basic shapes
• Arrow shapes
• Flowchart shapes
• Star shapes
• Callout shapes
• Action shapes

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Editing shapes
You can resize the shapes you add to slides and drawings by using a
glyph.
You can also change the form, angle, or direction of a line or polyline by
using the edit points.

To size a shape by using a glyph
1 Click a shape.
2 Drag a glyph until the shape is the size you want.

To change the shape of a line or polyline
1 Click a line or polyline.
2 Click Edit ` Edit points.
3 Drag the edit points until the shape is the size you want.

Edit points are specific to lines and polylines. If you want to
access the edit points of a shape other than a line or polyline, you
must first convert the shape to a polygon.

To convert a shape to a polygon
1 Click a shape.
2 Click Tools ` Convert to polygon.

To change the shape of a polygon
1 Click a polygon.
2 Click Edit ` Edit points.
3 Drag any of the edit points.

When you edit a polygon, it does not maintain its standard size
or proportions. The shape is treated as a series of lines or
polylines instead of a preset shape.

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Shapes

Sounds
Once you have correctly installed and set up sound hardware on your
computer, you can add Wave (WAV), MPEG-1 Audio Layer-3 (MP3),
and Windows Media® Audio (WMA) sound files. You can also add
Musical Instrument Digital Interface (MIDI) files to slides. You can add
an entire CD track or only sections of a track to slides by choosing
specific starting and stopping points.
If you have a microphone and an internal sound card that supports
digital audio or an external sound device that supports digital audio,
you can also record any sound and add it to your slides. For more
information about recording and saving sounds, consult your
operating system’s Help file.

To insert a sound or MIDI file into a slide
1 Click Insert ` Sound.
2 Click Browse beside one of the following boxes:

• Sound
• MIDI
3 Choose the drive and folder where the sound file is stored.
4 Type a filename in the Filename box.
5 Click Open.

You can only play one MIDI and one sound file at the same
time. You cannot play two sound files of the same type
simultaneously.
To get the best results from the MIDI files that are included
with Presentations, make sure that your system is set up
correctly for your sound card.

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To add an entire CD track to a slide
1 Click Insert ` Sound.
2 Click Browse beside the CD box.
3 In the Slide CD — Audio dialog box, type a track description in the

Description box.
4 Type the number of the CD track in the Track box.

To add part of a CD track to a slide
1 Follow the previous procedure.
2 Disable the From beginning check box.
3 In the Start location area, type a value in any of the following boxes:

• Minutes
• Seconds
• Frames
4 Disable the To end check box.
5 In the End location area, type a value in any of the following boxes:

• Minutes
• Seconds
• Frames

To record a sound file
1 Click Format ` Slide properties ` Sound.
2 Click Record.
3 In the Sound dialog box, click Record.
4 Click Stop when you finish recording.

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Sounds

Movies and animations
You can add movies to slide shows in a variety of formats, including
Moving Pictures Experts Group (.mpeg), Audio Video Interleaved
(.avi), QuickTime® (.mov and .qt), and Animated GIF (.gif).
Certain movie-file types require installed drivers.

To add a movie file to a slide show
1 Click Insert ` Movie.

To insert an animated GIF, click Insert ` Animated GIF.
2 Choose the drive and folder where the file is stored.

If you want to save the movie within the slide show, enable
the Save movie within slide show document check box.
3 Choose a file type from the File type list box.

If you are adding an animated GIF, the file type is chosen for
you.
4 Type a filename in the Filename box.
5 Click Insert.

The file size of the slide show increases greatly.

To change a movie file in a slide show
1 Right-click the movie, and click Movie properties.

Alternatively, click the Movie properties
bar.

button on the property

2 Click Browse beside the Movie name box.
3 Choose the drive and folder where the file is stored.
4 Choose a file type from the File type list box.
5 Type a filename in the Filename box.
6 Click Insert.
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You can also
Apply a movie border to the slide
show

Choose a border type from the
Movie border list box.

Display the control panel while
playing a slide show

Enable the Display control panel
when playing show check box.

Save the movie file within the slide
show

Enable the Save movie within slide
show document check box.

Play the movie continuously

Enable the Loop the movie for
continuous play check box.

To play a movie in a slide show
• Select the movie, and click View ` Play movie.
Alternatively, click the Play movie

button on the property bar.

You can also
Access play settings

Right-click the movie, and click
Movie properties.
You can also click the Movie
properties
button on the
property bar.

Hide the movie when it is not
playing

Enable the Hide movie while not
playing check box.

Set the movie to play only when
clicked

Enable the Play movie when clicked
check box.

Set the movie to play automatically

Enable the Play movie check box,
and type a value in the Seconds
after slide transition box.

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Movies and animations

Presenting slide shows
In this chapter:
• “Playing slide shows”
• “Increasing the speed of slide shows” on page 223
• “Using the slide highlighter” on page 223
You can also present slide shows by working from a print-out
or a PDF file. For information, see “Sharing slide shows” on
page 225.

Playing slide shows
There are different ways to play slide shows in Presentations.
You can play a slide show by manually controlling the display of
each slide.
A slide show can also be played automatically, with each slide
displayed in succession and where you can control the time delay
between the display of each slide.
To check the appearance, transition, sound, and so on of a slide
without playing the entire slide show, you can use QuickPlay™.
You can also play portable slide shows, which play on any
computer that uses the Windows operating system, even if it
doesn’t have Presentations installed. For information about
creating portable slide shows, see “Creating and opening slide
shows” in the Presentations Help.
You can also smooth out the appearance of text when playing
slide shows. See “Enabling text smoothing” in the
Presentations Help.

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To play a slide show manually
1 Click View ` Play slide show.

You can also click the Play slide show

button on the toolbar.

2 Choose a slide from the Beginning slide list box.

If you want to play the slide show continuously, enable the Repeat
slide show until you press “Esc” check box.
3 Click Play.
4 Click in the slide show window to advance to the next slide or

animation.
If you want to return to the previous slide or animation, right-click
the slide show window, and click Previous slide. You can also press
Page up.

To play a slide show automatically
1 Click Format ` Slide properties ` Display sequence.
2 In the Display next slide area, enable the After a delay of option.
3 Type a value in the Seconds box.
4 Enable the Apply to all slides in slide show check box.

The time delay begins the second the first slide displays on the
screen.
Time delays also apply to animated images. For example, if you
set a two-second time delay for a slide, the first animated object
automatically displays two seconds after the slide appears. The
next animated object follows two seconds later, and so on. Two
seconds after the last animated object displays, the show
advances to the next slide.
You can also apply a different time delay to each slide in a slide
show by selecting an individual slide.

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Presenting slide shows

To play a slide show by using QuickPlay
1 Click a tab on the bottom of the slide show window.
2 Click the QuickPlay tab on the side of the slide show window.
3 Press Esc to stop playing the slide show.

When QuickPlay reaches the end of the show, it returns to the
slide show window.

Increasing the speed of slide shows
You can speed up the display of a slide show by creating a QuickShow.
When you create a QuickShow, each slide in the slide show is saved as
a bitmap for quicker display. Slides from a QuickShow file display
on the screen with the delay time you apply. For information
about delay times, see “To play a slide show automatically” on
page 222.

To increase the speed of a slide show
1 Click View ` Play slide show.
2 Click Create QuickShow.
3 Enable the Use QuickShow file check box.

If you change any part of a slide show, you must re-create the
QuickShow file.
QuickShow files use more memory than regular slide show
files, creating a larger file.

Using the slide highlighter
During a slide show, you can emphasize points by using the slide
Highlighter to circle, underline, and mark objects on a slide. The
highlighting remains on the screen until the show advances to the
next slide.
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You can erase the highlighting at any time.

To use the slide highlighter while playing a slide show
1 Click View ` Play slide show.
2 Open the Highlighter color picker, and click a color.
3 Open the Width picker, and click a highlighter width.
4 Click Play.
5 As the slide show plays, drag to highlight areas of each slide.

To erase highlighting on the current slide
• Right-click a slide, and click Erase highlighter.

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Presenting slide shows

Sharing slide shows
In this chapter:
• “Printing slide shows”
• “Publishing slide shows to PDF” on page 226
For additional topics, please see “Printing” and “Sharing
projects” in the Presentations Help.

Printing slide shows
Presentations offers a variety of options for printing your slide shows.

To print a slide show
1 Click File ` Print.

You can also click the Print

button on the toolbar.

2 On the the Main page, choose a printer from the Name box.
3 In the Print range area, enable one of the following options:

• Full document — prints the entire file
• Current view — prints only the current page or slide
• Selected objects — prints a specific object in a slide or drawing
• Slides — prints only the specified slides
• Handouts — prints handouts
• Speaker notes — prints speaker notes
• Audience notes — prints audience notes
Type a value in the Number of slides per page box, if available.
4 In the Copies area, type the number of copies you want to print in

the Number of copies box.
If you want the copies collated, enable the Collate option.
5 Click Print.
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Publishing slide shows to PDF
Presentations lets you publish your slide shows to PDF.

To publish to PDF
1 Click File ` Publish to PDF.
2 Choose the drive and folder where you want to save the file.
3 Type a filename in the File name box.
4 From the PDF style list box, choose a PDF type.
5 Click Settings, and specify any additional PDF settings in the Publish

to PDF settings dialog box that appears.
Click OK to apply your settings and return to the Publish to PDF dialog
box.
6 Click Save.

If you do not want the PDF file to open automatically after it is saved,
disable the Open PDF after saving check box.

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Sharing slide shows

Part Five: Utilities
WordPerfect Office X6 provides a vast array of supplementary tools
that can help you accomplish specific tasks quickly and easily.
Certain utilities described in this section are available only in
certain versions of WordPerfect Office X6. To compare
versions, please visit WordPerfect.com.
WordPerfect Lightning
Corel® WordPerfect® Lightning™ allows you to view, create, and
capture content in a variety of ways. For details, see page 229.
Address Book
The Address Book is an information center that lets you store
personal and business contact information. For details, see
page 233.
Conversion utility
The conversion utility lets you convert files in various formats to one of
five WordPerfect file formats. For details, see page 237.
File-management tools
WordPerfect Office provides two file-management tools:
WordPerfect Office file-management dialog boxes (or “enhanced file
dialogs”), and QuickFinder™. For details, see page 239.
Equation Editor
Equation Editor lets you insert equations in WordPerfect and
Presentations. For details, see page 243.
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227

Scrapbook
Scrapbook is a graphics utility that lets you search for and insert clipart,
photo, sound, and movie files in WordPerfect, Quattro Pro, and
Presentations. For details, see page 245.
TextArt
TextArt™ lets you transform words into designs. You can use TextArt in
WordPerfect, Quattro Pro, and Presentations. For details, see page 247.
Printing engine
The WordPerfect Office printing engine provides a variety of printing and
page-setup options for WordPerfect (see page 111), Quattro Pro (see
page 167), and Presentations (see page 225).
PerfectScript utility
The PerfectScript utility lets you automate tasks by creating PerfectScript
macros. For details, see page 271.
Paradox
Certain versions of WordPerfect Office X6 include Paradox, a powerful
and easy-to-use relational database program that helps you organize,
track, and retrieve information. For details, please see the Paradox Help.
Third-party software
Certain versions of WordPerfect Office X6 also include third-party
software. For details on any such programs, please refer to their
documentation.
The Utilities page of the Reference Center offers extensive help for
the utilities included with all versions of WordPerfect Office X6.
See “To access the Reference Center” on page 10.
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Part Five: Utilities

WordPerfect Lightning
WordPerfect Lightning lets you view, capture, and reuse information
and images. With WordPerfect Lightning, you have the tools you need
to work with others and to capture and fine-tune your ideas.
You can use WordPerfect Lightning to take notes or to view graphics,
photos, or documents saved as Microsoft Word or WordPerfect files.
When it’s time to polish your work, WordPerfect Lightning integrates
seamlessly with WordPerfect and Microsoft Word.
In this chapter:
• “Getting started”
• “Using the Navigator window” on page 230
• “Using the Notes window” on page 230
• “Using the Viewer window” on page 231

Getting started
When you start WordPerfect Lightning, you’ll find the Navigator
window. The Navigator lets you create, store, and organize your
WordPerfect Lightning notes in a familiar tree structure.
The Notes window lets you capture your ideas and reuse information
from other sources.
Finally, the Viewer window lets you view Microsoft Word,
WordPerfect, and image files.

To start WordPerfect Lightning
• Click Start ` All Programs ` WordPerfect Office X6 `
WordPerfect Lightning.
To quit WordPerfect Lightning, click the Close

Part Five: Utilities

button.

229

Using the Navigator window
The Navigator is a folder-based application in which you can organize
your notes and documents. It looks very much like an instant messaging
window and provides a familiar tree structure.
From the Navigator window, you can
• create, store, and access WordPerfect Lightning notes
• print and e-mail WordPerfect Lightning notes
• capture images of documents and applications appearing on-screen

To create a note
• Click the New Note

button.

When closed, notes are saved automatically to the active folder
in the Navigator. To open a closed note, double-click it.
To print a note, right-click it, and choose Print.
To e-mail a note, right-click it, and choose Send to ` Mail
Recipient.

To capture an image
1 Click the arrow beside the Snapshot

button, and choose an

option:
• Take Snapshot to New Note
• Take Snapshot to WordPerfect
• Take Snapshot to Clipboard
2 Drag around the area that you would like to include in the image.

Using the Notes window
The Notes window is a small word-processing tool in which you can
capture your ideas by typing or pasting content. It gives you access to
230

WordPerfect Lightning

standard word-processing features, such as fonts and font styles,
bullets and numbering, text alignment, tables, and color. The Notes
window even lets you insert graphics or pictures in your notes.
From the Notes window, you can
• create, print, and e-mail notes
• format note text for later reuse
• add graphics or pictures to your notes

To create a note
• Click the New Note

button.

To print a note, click the Print

button.

To e-mail a note, click the arrow next to the Send to
button, and choose Send to Mail Recipient.

To format the text in a note
1 Drag across the text to select it.
2 Use the text-formatting controls on the toolbar.

To add an image to a note
1 Click in the note where you want to insert the image.
2 Click the Insert

button, and choose Image.

3 Type the path and filename of the image in the Picture Source box.

If you don’t know the exact path and filename, you can locate the
image by clicking Browse.

Using the Viewer window
You can use the Viewer window to open and view WordPerfect and
Microsoft Word (DOC, DOCX) documents. You can send a document
to WordPerfect for editing, and you can print documents. You can also
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231

save documents to the Navigator or to your local hard drive.
From the Viewer window, you can
• view WordPerfect and Microsoft Word (DOC, DOCX) files
• copy and reuse text from any document that you are viewing
• easily produce images of anything appearing on-screen
• send documents to the Navigator, to WordPerfect or Microsoft Word,
or to e-mail

To view a document
1 Click the Open

button.

2 Choose the folder where the document is stored.
3 Choose the file type from the Files of type list.
4 Choose the file, and click Open.

To copy text from a document
1 Drag across the text to select it.
2 Click the arrow beside the Copy

button, and choose an option:

• Copy to Note
• Copy to WordPerfect
• Copy to Clipboard

To capture an image in a document
• See “To capture an image” on page 230.

To send a document
• Click the arrow beside the Save

button, and choose an option:

• Save to Notebook
• Send to Word Processor
• Send to Main Recipient
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WordPerfect Lightning

Address Book
The Address Book is an information center that lets you store personal
and business contact information.
In this chapter:
• “Getting started”
• “Creating address books”
• “Opening address books” on page 235
• “Sorting and filtering address book data” on page 236

Getting started
You can start the Address Book from WordPerfect.
The Tree view in the left pane displays all open address books. When
you select an address book format in the Tree view in the left
pane, all open address books in the selected format display in
the Summary view in the right pane.

To start the Address Book
• In WordPerfect, click Tools ` Address Book.
To quit the Address Book, click File ` Exit.

Creating address books
You can create multiple address books to store different types of
contact information.
Address entries are the records that you create in an address book. You
can create an address entry for a person, organization, or resource.
You can also create a group address entry, which can contain
individual, organizational, and resource address entries, as well as
other group address entries.
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To create an address book
1 Click File ` New.
2 From the Address book type list, choose one of the following:

• Address book
• MAPI
3 Type a name for the address book in the Name box.

To create an address entry
1 Click an address book in the Tree view.
2 Click Address ` New.
3 From the Select entry type list, choose one of the following:

• Person
• Organization
• Resource
4 Click OK.
5 Type text in any of the boxes.

To edit an address entry, click Address ` Edit. To delete an
address entry, click Address ` Delete.

To create a group address entry
1 Click an address book in the Tree view.
2 Click Address ` New.
3 Choose Group from the Select entry type list.
4 Click OK.
5 Click the Group tab.
6 Type a name for the group in the Group box.

If you want to include comments about the group, type text in the
Comments box.
7 Click Add/remove members.
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Address Book

8 In the Add/remove members dialog box, choose a name from the

Addresses list.
9 Click Add.

To remove a name from the Addresses list, click Delete.

Opening address books
You can open the address books displayed in the Tree view.
When you close an address book, it no longer appears in the Tree view.
You can open a closed address book by browsing to the folder in
which it is saved on your computer.

To open an address book displayed in the Tree view
1 Click File ` Open.
2 Choose an address book from the Previously opened books list.

To close an address book, click File ` Close.

To open an address book not displayed in the Tree
view
1 Click File ` Open.
2 Click the Address book button.
3 Click the Browse

button.

4 Choose the drive and folder where the address book is stored.
5 Click Select.
6 Choose an address book from the Available address books list.
7 Click OK.
8 In the Previously opened books dialog box, choose an address book

from the Available address books list.

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235

Sorting and filtering address book data
In the Summary view, each address field in an address entry is displayed
in a column. You can display, hide, or sort by any address field column.
Not only can you search for an address entry, but you can filter an
address book to display a specific address entry or range of entries.

To sort by an address field column
1 Click an address book in the Tree view.
2 Click View ` Columns.
3 In the Columns dialog box, do the following:

• Enable the check boxes for the columns you want to display.
• Disable the check boxes for the columns you want to hide.
4 Click OK.
5 Click the column title in the Summary view, and then click one of the

following arrows:
•

— sorts the column in ascending order

•

— sorts the column in descending order

To search for an address entry
1 Click an address book in the Tree view.
2 Click Edit ` Find.
3 Type filter criteria in the Find box.
4 Click Find now.

To filter an address book
1 Click an address book in the Tree view.
2 Type filter criteria in the Search names box.
3 Press Enter.

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Address Book

Conversion utility
The WordPerfect conversion utility lets you convert various types of
files — such as files created in older versions of WordPerfect, or
Microsoft Word files — to one of five WordPerfect file formats.
You can start the conversion utility from Windows or from the
WordPerfect application window. You can then use the conversion
utility to convert multiple files at a time.
Supported “Convert from” formats
You can convert from a variety of file formats:
• WordPerfect — various older versions, listed below
• Microsoft Word — DOCX (2007), DOC (97 to 2003), and more
• HTM, RTF, TXT, and more
For a complete list of supported formats, please see the
Conversion Utility Help.
Supported “Convert to” formats
You can convert to any of the following WordPerfect formats.
WordPerfect format

Extension

WordPerfect 6 to X6

WPD

WordPerfect 4.2, 5.0, 5.1, 5.2

WordPerfect 2.0, 2.1, 3.0, 3.1, 3.5 Macintosh

WPM

WordPerfect 5.1, 5.2 Far East

WordPerfect Compound File

WPD

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237

To start the conversion utility
• Do one of the following:
• In Windows, click Start ` All Programs ` WordPerfect Office X6 `
Utilities ` Conversion Utility.
• In WordPerfect, click the Conversion Utility
button on the
Compatibility toolbar. If you click the button more than once, you
will open multiple instances of the conversion utility.
To quit the conversion utility, click Close.

To convert files
1 In the conversion utility, click Add.
2 Choose the drive and folder in which the files you want to convert are

stored.
If you can’t see the files, choose All files from the File type box.
3 Click Add all. If you want to convert the files in the folders within the

folder, enable the Include subfolders check box.
To convert a single file, click the file, and then click Add.
4 From the Convert to list box, choose a version of WordPerfect.
5 Click OK.

To convert a single document by opening it directly in
WordPerfect, see “Opening documents” on page 37.

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Conversion utility

File-management tools
WordPerfect Office provides two file-management tools:
• file-management dialog boxes, or “enhanced file dialogs”
• QuickFinder — see page 240

Using the enhanced file dialogs
The WordPerfect Office file-management dialog boxes, or “enhanced
file dialogs,” let you perform many file-management tasks — and even
view Web pages! — from directly within WordPerfect, Quattro Pro,
and Presentations.
By default, the enhanced file dialogs are enabled. If you are more
comfortable with the default Windows file-management dialog
boxes, you can use them instead.

To open the enhanced file dialog
• In WordPerfect, Quattro Pro, or Presentations, click File `
Open.

To find a file
1 In the enhanced file dialog, choose the drive or folder in which you

want to search.
2 Type the filename in the Filename box.
3 Click Find now.

To preview a file
1 In the enhanced file dialog, click the Preview

button on the

toolbar.
2 From the Look in list box, choose the file you want to preview.

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To add a shortcut to the Favorites folder
1 In the enhanced file dialog, choose the file or folder.
2 Click Favorites ` Add, and click one of the following:

• Add favorite folder — adds the entire folder to the Favorites folder
• Add favorite item — adds the selected file to the Favorites folder

To view a Web page or an intranet page
1 In the enhanced file dialog, click the Web mode

button.

2 In the Look in box, type http:// (or, if required, https://) followed by

the URL for the Internet or intranet page you want to open.
3 Press Enter.

To disable the enhanced file dialogs
1 Do one of the following:

• In WordPerfect, click Tools ` Settings ` Files. Then, click the
Document tab.
• In Quattro Pro, click Tools ` Settings. Then, click File options.
• In Presentations, click Tools ` Settings ` Environment. Then, click
the Options tab.
2 Disable the Use enhanced file dialogs check box.

Using QuickFinder
QuickFinder has two components:
• QuickFinder Searcher — finds files within a specified search scope
• QuickFinder Manager — lets you create standard or custom Fast
Search files that are required to perform Fast Searches

To start QuickFinder Searcher
• Click Start ` All Programs ` WordPerfect Office X6 ` Utilities `
QuickFinder Searcher.
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File-management tools

To find a file with QuickFinder Searcher
1 From the Look in list box in QuickFinder Searcher, choose the drive

or folder where the file is stored.
2 In the Filename box, type a filename, word, or phrase.

You can use wildcards. An asterisk (*) represents one or more
characters; a question mark (?) represents only one character.
3 Click Find now.

To stop the search at any time, click Stop find.
QuickFinder ignores special characters, such as an exclamation
point (!) or an ampersand (&), when searching for content.
You can further narrow your search by choosing a file type
from the File type list box and by typing the date saved in the
Last modified list box.

To start QuickFinder Manager
• Click Start ` All Programs ` WordPerfect Office X6 ` Utilities
` QuickFinder Manager.

To create a standard Fast Search file
1 In QuickFinder Manager, click the Standard fast search setup

tab.
2 Click Create.
3 In the QuickFinder standard fast search dialog box, type the name

of a folder in the Folder to search box.
4 Enable one of the following options:

• Automatic update every — lets QuickFinder automatically
update the Fast Search file at the specified intervals
• Manual update — lets you manually update the file
5 Click Options.

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6 In the QuickFinder Fast Search options dialog box, click Browse, and

specify the search preferences and a secondary location for the Fast
Search information file.
To search using your standard Fast Search file, select the file in
QuickFinder Searcher.

To create a custom Fast Search file
1 In QuickFinder Manager, click the Custom Fast Search setup tab.
2 Click Create.
3 In the QuickFinder custom Fast Search dialog box, type a name for the

Fast Search file in the Fast Search name box.
4 Enable one of the following options:

• Automatic update every — lets QuickFinder automatically update
the Fast Search file at the intervals that you type in the boxes
• Manual update — lets you manually update the file
5 In the Folder to add box, type the name of a folder you want to search

with the specified path.
6 Enable the Include subfolders check box.
7 Click Add, and click Options.
8 In the QuickFinder Fast Search options dialog box, specify the search

preferences and a location for the Fast Search file.
To search using your custom Fast Search file, select the file in
QuickFinder Searcher.

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File-management tools

Equation Editor
You can use Equation Editor in WordPerfect and Presentations.
Creating equations
Equation Editor lets you insert preset equations — and build your own
equations by inserting preset symbols and templates.
Symbols are single characters, such as logic symbols and Greek
characters. A template consists of a symbol and, in some cases,
writable “slots” for adding variables or other elements. For example, a
fraction template provides two slots: one for the numerator and one
for the denominator, separated by a line ( ).
Each equation you insert into a document is treated as one item rather
than individual symbols or characters. The equation is inserted into a
document inside a graphics box.
Editing equations
After creating an equation, you can manipulate it as necessary.

To insert a preset equation
1 Click where you want to insert an equation.
2 Click Insert ` Equation.
3 Click the Edit equation tab.
4 Click Presets. The Equation presets dialog box appears.
5 Choose an equation from the Choose a preset list.

To insert an equation template
1 Follow steps 1 to 3 in the previous procedure.
2 Choose the template, or use its corresponding shortcut key.

For a list of shortcut keys, please see the Equation Editor Help.
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243

To insert a symbol into an equation
1 Select the equation in the document.
2 Click Edit ` (Open) equation object.
3 Click where you want to insert a symbol.
4 Choose a symbol, or use its corresponding shortcut key.

For a list of shortcut keys, please see the Equation Editor Help.

To edit an equation
1 Select the equation in the document.
2 Click Edit ` (Open) equation object.
3 Click the Edit equation tab.

You can also
Select an element in an equation

Click the beginning (or end) of the
equation element, hold down Shift,
and press the right arrow (or left
arrow) key.

Move the selected equation
element

Hold down Ctrl, and press an arrow
key.

Change the color of the selected
equation element

Click Color.

Change the style and size of the
selected equation element

Use the Style list box and the Size
list box.

Delete the selected equation
element

Press Delete.

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Equation Editor

Scrapbook
Scrapbook is a graphics utility that lets you search for and insert
clipart, photo, sound, and movie files in WordPerfect, Quattro Pro,
and Presentations.
Understanding Scrapbook
Scrapbook does not store files but contains thumbnails that point to
media files. A thumbnail is a low-resolution miniature of a graphic or
icon that is represented as an item in the Scrapbook utility window.
Each item contains properties, such as keywords, file paths, and
location. Scrapbook can list files on a local disk drive, network drive,
or media disc.
You can start Scrapbook from within WordPerfect, Quattro Pro, or
Presentations.
Working with Scrapbook items
You can use Scrapbook to insert a clipart file into a document.
You can also insert a photo, sound, or movie file.
You can also import files into Scrapbook.
You can search for a Scrapbook item by using criteria such as file type,
keyword, or filename.

To start Scrapbook
• Click Insert ` Graphics/Pictures ` Clipart.
To quit Scrapbook, click Close.

To insert a Scrapbook file into a document
1 Choose a category from the Categories list.
2 Click a tab: Clipart, Photos, Sounds, or Movies.
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245

3 Choose an item from the Scrapbook item window.
4 Click Insert.
5 (Quattro Pro only) Click to place the item at its default size, or click

and drag to place the item and size it manually.

To import files into Scrapbook
1 Click Import clips.
2 Click Browse.
3 Choose the drive and folder where the file is stored.
4 In the Insert file dialog box, choose a filename from the list.
5 Click Open.

When you import a file, Scrapbook places a thumbnail of the file
in the Scrapbook database. The thumbnail is represented as an
item in the Scrapbook utility window.

To search for a Scrapbook item
1 Click Find.
2 Choose a file type from the Scrapbook item type list box.
3 Click Find now.

You can also
Search for a file by using keywords

Type keywords in the Keywords
box.

Search for a file by using a full or
partial filename

Type text in the Filename
containing box.

You can search for Scrapbook items as often as you like, but only
the last five results are displayed.
Only the last search is saved when you quit or reopen Scrapbook.

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Scrapbook

TextArt
TextArt lets you transform words into designs. You can use multiple
visual effects, such as font, color, and rotation options, to create
professional-looking 2D or 3D images.
You can use TextArt in WordPerfect, Quattro Pro, and Presentations.
Creating TextArt images
You can create a TextArt image yourself, or you can insert preset 2D
and 3D images into documents.
Editing TextArt images
You can change the appearance of 2D TextArt images by using
different shadow styles and colors.
You can also change the appearance of 3D Text Art images.

To create a TextArt image
1 Click Insert ` Graphics/Pictures ` TextArt.
2 Type text in the Type here box.

To insert a symbol, click Insert Symbol.
3 Choose a text shape from the Shapes list box.

If you want to choose from other shapes, click More, and click a
shape.
4 Choose a font from the Font list box.
5 Choose a font style from the Font style list box.

If you want to create a 3D image, enable the 3D mode check box.

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247

To insert a preset 2D TextArt image
1 Click Insert ` Graphics/Pictures ` TextArt.
2 Type text in the Type here box.

To insert a symbol, click Insert Symbol.
3 Click the 2D options tab.
4 Open the 2D preset

picker, and click a TextArt image.

To insert a preset 3D TextArt image
1 Click Insert ` Graphics/Pictures ` TextArt.
2 Type text in the Type here box.

To insert a symbol, click Insert Symbol.
3 Click the 3D options tab.
4 Enable the 3D mode check box.
5 Open the 3D preset

picker, and click a text style.

To change the appearance of a 2D TextArt image
1 Double-click the image.
2 Click the General tab to adjust the font and alignment.
3 Click the 2D options tab to adjust the rotation, shadow, and more.

To change the appearance of a 3D TextArt image
1 Double-click the image.
2 Click the General tab to adjust the font and alignment.
3 Click the 3D options tab to adjust rotation, lightning, and bevel.
4 Click the Advanced 3D options tab to adjust resolution and texture.

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TextArt

Part Six: Writing Tools
WordPerfect Office X6 includes tools that can help improve the quality
of your writing. These writing tools let you correct errors in spelling
and grammar, correct mistakes automatically, and help to refine your
writing style.

Setting up the writing tools
If you open a file that is written in a language that is different from
the writing tools you have installed, the writing tools run in the
installed language. For example, suppose the English writing tools are
installed and you open a Spanish file: the writing tools run in English.
If you want to use the writing tools in a different language, you may
need to install the writing tools for that language by modifying your
installation of the software. See “To modify WordPerfect Office X6”
on page 7.
At any time, you can change the language settings for the writing
tools. For details, please see “Changing the language settings”
in the Help for WordPerfect, Quattro Pro, or Presentations.

Using the writing tools
WordPerfect Office X6 offers the following writing tools:
• spelling checker — checks for misspelled words, duplicate words,
and irregular capitalization. See page 251.
• grammar checker — checks for grammar, spelling, and style errors.
See page 253.
• thesaurus — lets you look up synonyms, antonyms, and related
words. See page 255.

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249

• dictionary — lets you look up word definitions and spelling. See
page 257.
• word lists — contain the words and phrases scanned when you proof
your text using the writing tools. See page 259.
Not all writing tools are available for all languages. For a perlanguage breakdown of supported writing tools, please see
“Reference: Using writing tools” in the Help for WordPerfect,
Quattro Pro, or Presentations.
Additional resources
For more information on the writing tools, please see “Using the writing
tools” in the Help for WordPerfect, Quattro Pro, or Presentations.
For advice on specific types of projects, consult the following features:
• CorelTUTOR — a Help file that offers tutorials and walkthroughs. See
“To access the Help” on page 12.
• PerfectExpert — a built-in panel that offers assistance with everyday
tasks and detailed projects. See “To access the PerfectExpert” on
page 16.
The Writing Tools page of the Reference Center provides links to
even more resources. See “To access the Reference Center” on
page 10.

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Part Six: Writing Tools

Spelling checker
You can use the spelling checker to check the spelling of a file. In
WordPerfect and Presentations, you can also check the spelling of
selected text.
You can manually edit text and then resume checking the spelling. You
can also manually replace an incorrect word or phrase.
You can customize how the spelling checker checks spelling in a
document. For example, you can choose how the spelling checker
starts and whether it searches for misspelled words, irregular
capitalization, duplicate words, and words with numbers.
The spelling checker is not to be confused with the Spell Utility,
a separate program that lets you create and edit main word
lists. See “Customizing main word lists” on page 262.
By customizing a user word list, you can store automatic
replacements for words you regularly misspell. For more
information, see “Customizing user word lists” on page 261.

To check the spelling of a file
1 Click Tools ` Spell checker.
2 From the Check list box (if available), choose an option.
3 Click Start.

To check the spelling of selected text
1 Select the text you want to check.
2 Click Tools ` Spell checker.
3 Click Start.

In Quattro Pro, you cannot check selected text.

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251

To edit spell-checked text manually
1 Click Tools ` Spell checker.
2 When Spell checker stops on a word or phrase, click in the document

where you want to make changes.
3 Edit the text.

To replace an incorrectly spelled word or phrase
1 Click Tools ` Spell checker.
2 When Spell checker stops, choose a word or phrase from the

Replacements list.
3 Click Replace.

You can also
Define automatic replacements

Click Auto replace.

Skip an error once

Click Skip once.

Skip all occurrence of an error

Click Skip all.

If Spell checker does not offer replacement words, click Skip or
edit text manually in the Replace with box.

To set options for the spelling checker
1 Click Tools ` Spell checker.
2 Click Options.

Any options you change will be effective the next time you open
the spelling checker.

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Spelling checker

Grammar checker
In WordPerfect and Presentations, you can use the grammar checker
(“Grammatik”) to check the grammar of a file — or of selected text.
You can manually edit text and then resume checking the spelling. You
can also manually replace an incorrect word or phrase.
You can check a document for a specific type of writing by using a
checking style — a preset writing style rule. For example, you can
choose an advertising checking style to check advertising copy or
marketing materials.
Grammatik also lets you analyze documents.
You can customize how Grammatik checks grammar in a document.
You cannot use the grammar checker in Quattro Pro.

To check the grammar of a file
1 Click Tools ` Grammatik.
2 From the Check list box, choose an option.
3 Click Start.

To check the grammar of selected text
1 Select the text you want to check.
2 Click Tools ` Grammatik.
3 Click Start.

To edit grammar-checked text manually
1 Click Tools ` Grammatik.
2 When Grammatik stops on a word or phrase, click in the document

where you want to make changes.
3 Edit the text.
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253

To replace a grammatically incorrect word or phrase
1 Click Tools ` Grammatik.
2 When Grammatik stops, choose a word or phrase from the

Replacements list.
3 Click Replace.

You can also
Define automatic replacements

Click Auto replace.

Skip an error once

Click Skip once.

Skip all occurrence of an error

Click Skip all.

To select a checking style
1 Click Tools ` Grammatik.
2 Click Options ` Checking styles.
3 In the Checking styles dialog box, choose a checking style.
4 Click Select.

To analyze a document
1 Click Tools ` Grammatik.
2 Click Options ` Analysis, and choose a command:

• Parse tree — for a parse tree of the current sentence
• Parts of speech — for the parts of speech in the current sentence
• Basic counts — for a basic counts report on writing style
• Flagged — for a flagged errors report on writing style
• Readability — for a readability report on the document

To set options for the grammar checker
1 Click Tools ` Grammatik.
2 Click Options.

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Grammar checker

Thesaurus
You can use the thesaurus to refine your writing style.
You can replace a word with the thesaurus. When you look up a word,
the thesaurus provides a short definition and a list of the lookup
options selected.
The thesaurus automatically replaces a word with a suggested word,
but you can also use the thesaurus to insert words.
You can customize the thesaurus to look up words or close
automatically. The thesaurus can also be customized to suggest
spelling suggestions for misspelled words and display multiple
alternative word lists.
The thesaurus lets you customize lookup options for synonyms,
antonyms, related words, related information, and cross-references.
You can also look up hypernyms, hyponyms, and phrases.

To replace a word
1 Select a word.
2 Click Tools ` Thesaurus.
3 Click Look up.
4 In the list of categories, double-click a definition and click a

word.
5 Click Replace.

You can also
Look up words suggested by the
thesaurus

View definitions in the pane to the
right of the suggested words.

Look up any word

Type a word in the list box at the
top of the Thesaurus page. Click
Look up.

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To insert a word
1 Click Tools ` Thesaurus.
2 Type a word in the list box at the top of the Thesaurus page.
3 Click Look up.
4 In the document, click where you want to insert the word.
5 In the list of definitions, double-click a definition and click a word.
6 Click Insert.

To customize thesaurus options
1 Click Tools ` Thesaurus.
2 Click Options, and click one of the following:

• Auto look up
• Auto close
• Spelling assist

To customize lookup options
1 Click Tools ` Thesaurus.
2 Click Options, and click one of the following:

• Synonym
• Antonym
• Related words
• Is a type of
• Has types
• Is a part of
• Has parts
• Example

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Thesaurus

Dictionary
You can use the dictionary to check word definitions and spelling. You
can either look up the definition of a word or search for all occurrences
of that word in the dictionary's definitions.
The dictionary lets you customize the display, lookup, and language
options to conform to your working style.
You also have the option of purchasing the upgrade from the Oxford
English Pocket Dictionary to the Oxford English Concise Dictionary.

To look up a word
1 Click Tools ` Dictionary.

If the Auto lookup feature is enabled, the dictionary will look up the
selected word from the document.
2 Type a word in the box to the left of Go.

To search for a word
1 Click Tools ` Dictionary.
2 Choose Search from the mode list box.
3 Type a word in the box to the left of Go.
4 Click Go.

To set dictionary display options
1 Click Tools ` Dictionary.
2 Click Options ` Display.
3 In the Dictionary display options dialog box, choose a definition

property from the list.
4 Choose a color from the list.

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To set lookup options
1 Click Tools ` Dictionary.
2 Choose Look up from the mode list box.
3 Click Options, and click one of the following:

• Alphabetical — lists the closest lookup matches
• Incremental — lists only the matches containing the entire word
being looked up

To set language options
1 Click Tools ` Dictionary.
2 Choose Look up from the mode list box.
3 Click Options, and click one of the following:

• English (US)
• English (UK)

To upgrade to the Oxford English Concise Dictionary
1 Click Tools ` Dictionary.
2 Choose Look up from the mode list box.
3 Click Options ` Upgrade.

Follow the instructions in the Product activation dialog box.
The Oxford English Concise Dictionary and Oxford English Pocket
Dictionary are the only dictionaries available for use with
WordPerfect Office.

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Dictionary

Word lists
A word list is a list of words or phrases scanned when you proof text
by using the writing tools. Writing tools scan two types of word lists:
user word lists and main word lists.
Each language comes with a default user word list. You can customize
user word lists by adding, deleting, or replacing words.
Main word lists are lists of specialized words used by the spell checker
for a particular language, field or company.
In this chapter:
• “Choosing word lists”
• “Customizing user word lists” on page 261
• “Customizing main word lists” on page 262

Choosing word lists
You can choose both user word lists and main word lists to help proof
a text.
You can have ten lists of each type active when you use the
writing tools. The active user word lists are scanned first; if the
word or phrase is not found there, the active main word lists are
scanned.
For example, if you want the spelling checker to scan both the
US English and the Canadian English main word lists, choose both
lists. If you work in the medical profession, you can select a third-party
medical word list that runs with WordPerfect writing tools.

To add a user word list
1 Click Tools ` Spell checker.
2 Click Options ` User word lists.
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259

3 Click in the User word lists list where you want to position the new

user word list.
4 Click Add list.

The filename extension for a user word list is .uwl.
When you check a document, the user word lists are scanned in
the order they display in the User word lists list.
You can also
Disable a user word list

Disable the check box that
corresponds to the user word list.

Remove a user word list

Choose the user word list, and click
Remove list.

To add a main word list
1 Click Tools ` Spell checker.
2 Click Options ` Main word lists.
3 Click in the Main word lists list where you want to position the new

user word list.
4 Click Add list.

The filename extension for a main word list is .lex or .mor.
When you check a document, the main word lists are scanned in
the order they display in the Main word lists list.
You can also
Disable a main word list

Disable the check box that
corresponds to the main word list.

Remove a main word list

Choose the main word list, and
click Remove list.

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Word lists

Customizing user word lists
You can add a word to a user word list so that the word is not flagged
as an error.
Here are examples of how you can use the Adding Words to a User
Word List feature:
• If you often type incorrectly, you can define the correctly spelled
word as a replacement. For example, you can specify “the” as a
replacement for “hte.”
• You can replace abbreviations or acronyms with words or phrases.
For example, you can define Chief Executive Officer as the
replacement for the acronym CEO.
• You can define multiple alternatives for a word. For example, you
can define “United States of America,” “United States,” and
“U.S.A.” as replacements for the word “usa.” During a spell
checking or proofreading session, you can choose which alternative
phrase you want to use to replace “usa.”

To add a word to a user word list
1 Click Tools ` Spell checker.
2 Click Options ` User word lists.
3 In the User word lists dialog box, choose a user word list.
4 Type a word in the Word/Phrase box.

If you want to add a replacement word, type it in the Replace
with box.
5 Click Add entry.
6 Click Close.

Click Add from the Spell checker page to add the word to the
current user word list.
You can also add short phrases to a user word list.

Part Six: Writing Tools

261

To edit a word or phrase in a user word list
1 Click Tools ` Spell checker.
2 Click Options ` User word lists.
3 Choose the User word list that contains the word or phrase you want

to edit.
4 Choose the word or phrase you want to edit.
5 Edit the word or phrase in the Replace with box.
6 Click Replace entry.

If the word list you want to edit does not appear in the Word Lists
box, click Add list to open the list.

To delete a word or phrase from a user word list
1 Click Tools ` Spell checker.
2 Click Options ` User word lists.
3 Choose the word list you want to edit.
4 Choose the word or phrase you want to delete.
5 Click Delete entry.

Customizing main word lists
The Spell Utility is a separate program that lets you create and edit main
word lists for your business or field (such as medicine or law). You can
also use the utility to merge main word lists together and to convert
main word lists from previous formats.

To open the Spell Utility
• Click Start ` All Programs ` WordPerfect Office X6 ` Utilities `
Spell Utility.

262

Word lists

Part Seven: Macros
You can use macros to perform repetitive or complex tasks
automatically. A macro performs a series of instructions. For example,
you can create a macro that retrieves a file, gives it a new name, and
saves it to another format. You can then play the macro to repeat the
action.
WordPerfect Office X6 offers tools, features, and resources for those
who want to use macros to automate tasks. You can create macros in
multiple ways:
• by using built-in macro features
• by using the PerfectScript utility
• by using Microsoft® Visual Basic® for Applications (VBA) 6.3
For developers who want to create more advanced automations and
customizations, WordPerfect Office X6 also offers a software
development kit (SDK).
Built-in macro features
You can create macros from directly within WordPerfect, Quattro Pro,
or Presentations. For a brief introduction, see the following chapters:
• “WordPerfect macro features” on page 265
• “Quattro Pro macro features” on page 267
• “Presentations macro features” on page 269
For more complete information, please see the main
Help file for WordPerfect, Quattro Pro, or Presentations.
Visit the Macros page of the Reference Center (see page 10) for
easy access to the macro-related Help topics in these files.

Part Seven: Macros

263

PerfectScript utility
You can also create macros from within the PerfectScript utility, which is
included with the WordPerfect Office utilities. For a brief introduction,
see “PerfectScript utility” on page 271.
For more complete information, please see the Macro Help file or
the Corel WordPerfect Office X6 Macro Guide. Visit the Macros
page of the Reference Center (see page 10) for easy access to
these resources.
VBA 6.3 support
If Microsoft Visual Basic for Applications (VBA) 6.3 is installed on your
computer, you can use it with WordPerfect Office. VBA is an objectoriented programming language that lets you create VBA macros to
automate tasks.
VBA 6.3 is not included with WordPerfect Office X6.
For information on creating macros by using VBA, please see the Macro
Help file or the Corel WordPerfect Office X6 Macro Guide.
Visit the Macros page of the Reference Center (see page 10) for
easy access to these resources.
WordPerfect Office SDK
The WordPerfect Office Software Development Kit (SDK) is a set of tools
and resources that let you customize WordPerfect Office applications for
commercial or business use.
The SDK is included only in certain versions of
WordPerfect Office X6. To compare versions, please visit
WordPerfect.com.

264

Part Seven: Macros

WordPerfect macro features
WordPerfect supports several kinds of macros:
• QuickMacros
• WordPerfect macros
• template macros — see page 266
• PerfectScript macros — see page 266
• Visual Basic for Applications (VBA) macros — see page 266

QuickMacros
QuickMacros are temporary macros you can record without saving.

To record a QuickMacro
1 Click Tools ` Template macro ` Record.
2 Click Record without entering a macro name in the Name box.
3 Perform the task you are recording.

NOTE: WordPerfect records both the keyboard and mouse actions
you make. However, you must use the keyboard instead of the
mouse to position the cursor in the document window.
4 Click Tools ` Template macro ` Record to stop recording the macro.

To play a QuickMacro
1 Click Tools ` Template macro ` Play.
2 Click Play without entering a macro name in the Name box.

WordPerfect macros
WordPerfect macros are stored either in the document they apply to
or in a macro library file. Use a WordPerfect macro when your task is
contained within WordPerfect.

Part Seven: Macros

265

One way to create a WordPerfect macro is to record a task in
WordPerfect; see “Recording, saving, and storing macros” in the
WordPerfect Help. To include programming commands, or nonrecordable actions, you must edit the macro after you record it; see
“Editing and deleting macros” in the WordPerfect Help.
Shipping macros
WordPerfect comes with many predefined, or “shipping,” macros:
• NEW for X6: apply Bates numbering, revert a document to its last
saved state, print the current page, and more
• ENHANCED for X6: save or close all open documents
See “Using macros included with WordPerfect“ in the WordPerfect Help.

Template macros
Template macros are macros attached to a template and are saved as
part of that template file. They can be played only from that template
and are not listed with standard macros. See “Using template macros”
in the WordPerfect Help.

PerfectScript macros
PerfectScript macros are stored with a .wcm filename extension. These
macros are useful if you want to interact with Quattro Pro and
Presentations. See “Writing and editing macros by using PerfectScript“
in the WordPerfect Help.

VBA macros
Visual Basic for Applications (VBA) macros are saved in specific projects
that use a robust version of the Visual Basic programming language. If
VBA 6.3 is installed on your computer, you can access the VBA Editor
from WordPerfect (Tools ` Visual Basic ` Visual Basic Editor). See
“Integrating with Visual Basic for Applications” in the WordPerfect Help.
266

WordPerfect macro features

Quattro Pro macro features
There are three types of macros:
• Quattro Pro (native) macros
• PerfectScript macros — see page 268
• Visual Basic for Applications (VBA) macros — see page 268
It is important to understand all three types of macros before choosing
a macro that best suits your needs. Some aspects that you can look at
are the differences between the macros and the syntax of a macro.

Quattro Pro (native) macros
Quattro Pro native macros are stored in notebook cells. Use this type
of macro when a task is performed within Quattro Pro.
The simplest way to create a macro is to record the keystrokes in
Quattro Pro. You can play a Quattro Pro macro from the menu or by
using the macro buttons on a customized toolbar.

To record a Quattro Pro macro
1 Click Tools ` Macro ` Record.
2 Enable the Quattro Pro macro option.

If you want to save the macro in an existing macro library, on the
status bar, click the notebook name that contains the macro library.
3 Select the cells in which to store the macro.
4 Click OK.
5 Perform the actions in the macro.
6 Click Tools ` Macro ` Record.

For more information, see “Recording and editing Quattro Pro
macros” in the Quattro Pro Help.

Part Seven: Macros

267

To play a Quattro Pro macro
1 Click Tools ` Macro ` Play.
2 Enable the Quattro Pro macro option.
3 Type the location of the macro in the Location box.

You can also play a Quattro Pro macro by pressing Alt + F2.
If the macro is in another notebook, use full linking syntax to
specify the macro location (for example, [LIBRARY]A:C26).

PerfectScript macros
PerfectScript macros are stored in a .wcm file. This type of macro is useful
when you want to automate tasks with several notebooks or interact
with other WordPerfect Office applications, such as WordPerfect. For
example, you can update Quattro Pro data in a WordPerfect report.
You can record PerfectScript macros. You can also type a macro in
WordPerfect and play it in Quattro Pro. See “Recording and editing
PerfectScript macros” in the Quattro Pro Help.

VBA macros
Visual Basic for Applications (VBA) lets you develop scripts that are saved
within specific projects using a robust version of the Visual Basic
programming language. If VBA 6.3 is installed on your computer, you
can access the VBA Editor from within Quattro Pro (Tools ` Visual Basic
` Visual Basic Editor).
For more information, see “Integrating Visual Basic for Applications with
WordPerfect Office” in the Quattro Pro Help.

268

Quattro Pro macro features

Presentations macro features
There are two types of macros that can be used in Presentations:
PerfectScript macros and Visual Basic for Applications (VBA) macros.
PerfectScript macros
A PerfectScript macro is stored with a .wcm file extension. This macro
type is useful if you want to interact with other WordPerfect Office
applications, such as Quattro Pro or WordPerfect.
For more information, see “Working with PerfectScript macros” in the
Presentations Help.
VBA macros
Microsoft Visual Basic for Applications (VBA) lets you develop scripts
that are saved in specific projects that use VBA programming
language. If VBA 6.3 is installed on your computer, you can access the
VBA editor from within Presentations (Tools ` Visual Basic ` Visual
Basic Editor).
For more information, see “Working with VBA macros” in the
Presentations Help.

Recording and playing macros
One way to create a macro is to record and save a task in
Presentations. When you record a macro, you convert actions
into macro commands, which are stored and can be played
back. You can then play a macro to repeat a sequence of steps
for a task that you have recorded or written.
While recording or playing a macro, you can pause, resume, or stop it.

Part Seven: Macros

269

To record a macro
1 Click Tools ` Macro ` Record.
2 Choose the drive and folder where you want to save the macro.
3 Type a filename in the Filename box.
4 Click Save.
5 Perform the actions you want to record.
6 Click Tools ` Macro ` Stop.

To play a macro
1 Click Tools ` Macro ` Play.
2 Choose the drive and folder where the macro is stored.
3 Choose a filename.
4 Click Open.

To pause, resume, or stop recording or playing a macro
To

Do the following

Pause or resume a macro

Click Tools ` Macro ` Pause.

Stop a macro

Click Tools ` Macro ` Stop.

270

Presentations macro features

PerfectScript utility
You can use the PerfectScript utility to centralize your work on
PerfectScript macros in ways such as the following:
• setting the default macro folder
• setting the PerfectScript macro editor
• finding and inserting macro commands
• testing for macro errors by debugging them

To start the PerfectScript utility
• On the Windows taskbar, click Start ` All Programs `
WordPerfect Office X6 ` Utilities ` PerfectScript.

To set the default macro folder
1 Click Tools ` Settings.
2 Click the General tab.
3 In the Macro box, click the Browse

button.

4 Choose the drive and folder where you want to store the macro.
5 Click Select.

To set the PerfectScript editor
1 In PerfectScript, click Tools ` Settings.
2 Click the Edit tab.
3 In the Editor path/filename box, click the Browse

button.

4 Choose the drive and folder where the editor is stored.

The PerfectScript editor is stored in the following location,
where “X” is the installation drive for WordPerfect Office X6:
X:\Program Files\Corel\WordPerfect Office X6\Programs\PS160.exe
5 Click Open.

Part Seven: Macros

271

To find and insert macro commands
1 Click Help ` Macro Command Browser.

The PerfectScript commands dialog box appears.
2 Choose a product from the Command type list box.
3 Choose items from any of the following lists:

• Commands
• Parameters
• Enumeration
4 In the Command edit box, type any additional parameters you need.
5 Click Insert.
6 Click Close.

To debug a macro step-by-step
1 Click File ` Debug ` Play.
2 Choose a macro.
3 Type a filename and path in the Listing filename box.
4 Click OK.
5 Click Debug ` Step into.

You may need to repeat this procedure more than once, until the
macro is debugged.
To view the meaning of commands from the PerfectScript
Debugger, point to a command line.

272

PerfectScript utility

Part Eight: Web Resources
If you have an active Internet connection, you can get the most out of
WordPerfect Office through its Web-based resources.
In this chapter:
• “Using Web-based resources”
• “Searching Web-based resources” on page 275

Using Web-based resources
Web-based resources for WordPerfect Office include the following:
• product-information websites
• social media — see page 274

WordPerfect Office websites
For product information straight from the experts at Corel, please visit
WordPerfect.com and Corel.com.
About WordPerfect.com
The official home page of WordPerfect Office, WordPerfect.com offers
news, tutorials, tips & tricks, and more.
Related pages:
• WordPerfect.com/tutorials — help with new features, projects, and
advanced techniques
About Corel.com
The official home page of Corel Corporation, Corel.com provides
a wealth of valuable information about Corel products such as
WordPerfect Office.
Part Eight: Web Resources

273

Related pages:
• Corel.com/knowledgebase — repository of articles written by the
Corel Support Services team in response to questions by user
• Corel.com/training — information on training resources: videos,
books, courseware, and more
• Corel.com/support — overview of technical-support resources

WordPerfect Office social media
For interaction with other users — and the team at Corel — you can take
advantage of the following Web resources:
• the official community site for WordPerfect Office
• the social-media accounts maintained by Corel
Social media may include content in the form of a personal web
log (“Blog”), forum posting or social-media commentary. Such
results represent the views of the participants and do not
necessarily reflect the views of Corel Corporation, or its affiliates
and their respective officers, directors, employees and agents.
Official community site: OfficeCommunity.com
The official community site for WordPerfect Office is hosted by Corel at
OfficeCommunity.com. This site provides interaction with other users
through sharing experiences, asking questions, and receiving help and
suggestions.
Related pages:
• OfficeCommunity.com/forums — discussions
• OfficeCommunity.com/blogs — editorials
• OfficeCommunity.com/media — PDF documentation, and more
Corel social-media accounts
Corel maintains a number of social-media accounts, including product274

Using Web-based resources

specific accounts such as for WordPerfect Office. For an up-to-date list
of these accounts, please visit Corel.com/socialmedia.
Related pages:
• Corel.com/blog — editorials by Corel executives, employees, and
customers

Searching Web-based resources
To search for specific information across multiple websites and socialmedia accounts for WordPerfect Office, you can use the Reference
Center that installs with WordPerfect Office X6.
Search results may include content in the form of a personal
web log (“Blog”), forum posting or social-media commentary.
Such results represent the views of the participants and do not
necessarily reflect the views of Corel Corporation, or its
affiliates and their respective officers, directors, employees and
agents.

To search multiple Web resources
1 Access the Reference Center by doing one of the following:

• On the Windows taskbar, click Start ` Programs `
WordPerfect Office X6 ` Reference Center.
• In WordPerfect, Quattro Pro, or Presentations, click Help `
Reference Center.
2 Click the Web Resources tab.
3 Type a word or phrase in the search box.
4 Click Search.

Results appear in a new window, which you can use to
perform additional searches.

Part Eight: Web Resources

275

You can also perform a Web search (or a search of the installed
Help) from the following Reference Center pages:
• Key Resources
• WordPerfect
• Quattro Pro
• Presentations
For more information on the Reference Center, see page 9.

276

Searching Web-based resources

Index
Numerics
2D TextArt
appearance 248
presets 248
3D spreadsheets
block of cells, selecting 135
3D TextArt

entries, deleting 234
entries, editing 234
entries, filtering 236
entries, grouping 234
entries, searching 236
entries, sorting 236
opening 235
aligning

appearance 248

bulleted list levels 204

presets 248

cell data 155
objects 190

spreadsheet labels 140

action shapes, drawing 215
actions
redoing, in Quattro Pro 149
redoing, in WordPerfect 71

text, in Presentations 196
text, in WordPerfect 58
Analysis Expert 123
animating

repeating 71

bulleted lists 206

undoing, in Quattro Pro 149

objects 192

undoing, in WordPerfect 71

animations, in slide shows 219

additional objects template 42

appending Clipboard contents 70

Address Book

application bar

getting started 233

QuickCell feature 123

quitting 233

understanding 20

starting 233

working with 123

using 233
address books

arranging
graphics 67

closing 235

notebook windows 127

creating 233

objects 189

entries, creating 234

text 57

Index

277

arrow shapes, drawing 215

selecting areas 210

audience notes, printing 225

special effects 212

audio files, in slide shows 217
AVI files, in slide shows 219
axes, chart 164

understanding 207
zooming 210
blank lines
adding drop caps to 53
blocks of text, selecting 47

bolding text

Background Gallery

Presentations 195

understanding 184

Quattro Pro 152

using 185

WordPerfect 50

backgrounds, slide

boxes

Background Gallery 185

subtitle, adding 201

preset 185

title, adding 201

understanding 184

browsing documents

backing up documents 110

insertion points 30

balanced newspaper columns 91

navigation controls 30

basic shapes, drawing 215

Budget Expert 124

Bezier curves, drawing 214

built-in Help resources 15

bitmap frames, sizing 210

bulleted lists

bitmaps
converting from vector 212
converting to vector 212
creating 209
editing 210
erasing parts 211
exporting 209
frames, sizing 210
modifying 210
removing 211
resampling 211
saving 209
278

aligning levels 204
animating 206
applying to text 61
bullet appearance 205
creating, in Presentations 203
creating, in WordPerfect 61
creating, with QuickBullets 62
font properties 204
justification of levels 204
levels, changing 204
levels, creating 204
line spacing, custom 206
Index

preset slide layouts 184
QuickBullets, using 62
text appearance 204
using, in Presentations 203
using, in WordPerfect 61
bullets
appearance 205
resizing 205
shape 205
symbol choice 205
type 205

in Viewer window 232
cascading
document windows 25
notebook windows 127
case, text
changing 55
searching by 74
CD tracks
adding to slides, in entirety 218
adding to slides, in part 218

buttons (toolbar), Help for 15

cell blocks

cells

Calc-As-You-Go 146
calculating data

3D, selecting 135
aligning data 155
centering text across 156
copying and pasting 149

in multiple rows/columns 145

copying formatting 151

in single row/column 144

copying, to specific location 150

in specified cells 144

decimal places 153

with presets 145

deleting 138

callout shapes, drawing 215
capitalization
after periods, correcting 55
Caps Lock, correcting 55
changing 55
correcting 55
correcting automatically 198
initial caps, correcting 55
small caps, applying 50

editing contents 147
hard returns 157
inserting 137
joining 157
moving, by cutting 150
moving, by dragging 150
numeric format 153
overwriting data 147
predesigned formatting 151
replacing contents 147

Caps Lock correction 55

selecting 3D block 135

capturing images

selecting columns 136

from Navigator 230
Index

selecting nonadjacent 135
279

selecting rows 136

checking spelling

selecting, from dialog box 136

entire file 251

simple math 143

error replacement 252

spreadsheet functions 161

manual editing 252

text appearance 152

options 252

text wrap 156

selected text 251

totalling, with QuickSum 146
centering text
across cells 156
in documents 58
characters
inserting 54
QuickStyles, creating 79
selecting 47
chart data, plotting 163

checking styles 254
circles, from polylines 213
clipart, inserting 65
from Scrapbook 245
Clipboard
appending to contents 70
copying graphics to 69
copying text to 69
cutting graphics to 69

Chart Expert 165

cutting text to 69

charts

pasting graphics from 70

axis setup 164
creating 163
creating, with Chart Expert 165
creating, with QuickChart 165
linked data 166

pasting graphics from, in
specified format 70
pasting text from 70
pasting text from, in specified
format 70

subtitles 165

closed curves, drawing 214

titles 165

closing slide shows 176

types, list of 163
checking grammar

codes, formatting
display options 28

document analysis 254

displaying, in Presentations 197

entire file 253
error replacement 254

displaying, in WordPerfect 27
finding and replacing 75

manual editing 253

hiding 27

options 254

working with 27

selected text 253
writing styles 254
280

colors, font 50

Index

columns

context-sensitive Help

creating 92

accessing 15

deleting 93

understanding 15

discontinuing 93
guidelines, displaying 26
navigating 94
tabular, selecting 47
types of 91
working with 91
columns, spreadsheet
copying 149
data calculation 144

conversion utility
quitting 238
starting 238
using 237
converting
bitmaps 212
files 238
vector graphics 212

deleting 138

copyfit, automatic 90

inserting 138

copying

joining 157

cells 149

moving 149

cells, formatting of 151

repeating titles 136

cells, to specified location 150

selecting 136

graphics 69

sizing 157

objects 188

totaling 143

spreadsheets 133

totaling, with QuickSum 146

text 69

width, specifying 158

text formats 52

combination slide layouts 184
combining objects 190
compatibility features
Compatibility toolbar 32, 129
Microsoft Excel 129
Microsoft PowerPoint 173
Microsoft Word 31

Corel RealTime Preview
changing font properties 194
previewing font changes 51
correcting
capitalization, in Presentations
198
capitalization, in WordPerfect 55
capitalization after periods 55

components, installation 7

Caps Lock capitalization 55

Consolidate Expert 124

double spacing, of sentences 56

content manual 10
installing 6
Index

double spacing, of words 56
initial caps 55
281

sentence spacing 56
text 197
word spacing 56
words automatically 198
Currency numeric format 154
curves
Bezier, drawing 214
closed, drawing 214
drawing 214
Custom numeric format 154
custom page sizes
deleting 88
modifying 87
customizing
page sizes 86
Reveal Codes display 28
toolbars 122
Undo levels 72
cutting
graphics 69
text 69

data charts, slide layouts 184
date formats, applying 154
Date numeric format 154
dates
footer insertion 101
header insertion 101
spreadsheet insertion 142
spreadsheet insertion, typed 142
debugging macros 272
decimal-place settings 153
default font in documents 51
default template
changing 42
creating documents from 37
current document style 41
settings 42
settings, cascading 43
understanding 36
working with 41
deselecting text 48
diagonal lines, drawing 213

dialog box controls, Help for 15

data
aligning 155
calculating 144
calculating, with presets 145
charting 163
finding and replacing 148
linking, to charts 166
overwriting 147
plotting 163
282

dialog boxes, Help for 15
dictionary
display options 257
languages 258
looking up words 257
lookup options 258
upgrading 258
using 257
word searches 257
Index

discontinuing

metadata removal 109

columns 93

navigating 29

headers or footers 102

opening 37

display options
document 24
page 24
Reveal Codes 28
dividing pages 88

page display 24
printing 111
printing, saved 112
printing, sections of 112
reverting 110
saving 107

document views 23

selecting 47

document windows

sending, with Lightning 232

cascading 25
entering text 45
maximizing 24
minimizing 24
tiling 25
documentation
conventions of 11

text insertion 46
Undo and Redo items, saving 72
viewing 23
viewing, in Lightning 232
zooming 24
double indents, applying 58
double spaces

using 9

correcting, for sentences 56

Web-based resources 273

correcting, for words 56

documents

Draft view

analyzing 254

Quattro Pro 128

backing up 110

WordPerfect 24

capturing images in 232
columns, working with 91
components of 35
copying text, in Lightning 232
creating 36
creating, from projects 43
display settings 24
eBook format 37
editing, basics of 69
folders, copying path 38
folders, opening 38
Index

dragging settings, for text 48
drawing
action shapes 215
arrow shapes 215
basic shapes 215
Bezier curves 214
callout shapes 215
closed curves 214
curves 214
flowchart shapes 215
283

freehand shapes 213

endnotes

lines 213

deleting 105

polylines 213

editing 105

shapes 213

finding 104

star shapes 215

formatting 106
inserting 103

drawings

working with 103

objects in 187
printing 225
shapes 213
text 193
drop caps
adding 53
adding, to blank lines 53

enhanced file dialogs 239
entering text 45
envelopes, printing 113
Equation Editor 243
equations

adding, to paragraphs 53

creating 243

removing 53

editing 244

working with 53

inserting 243
simple, creating 143
symbols 244

E
eBook publication 37
edit points

templates 243
erasing bitmap parts 211

lines 216

evaluating data 160

polylines 216

Excel, Microsoft 129

editing documents 69

Experts, Quattro Pro 123

editing PDF files 39

External Data Expert 124

editing spreadsheets

extra content

copying components 149

installing 6

editing cell content 147

manual 10

moving components 149
undoing actions 149
effects 212
embedded Help resources 15

284

F
Favorites folder
adding project templates 44

Index

file formats
preserving 34
saving slide shows to 176
file-management dialogs

word-form search 74
finding
codes 75
data 148

disabling 240

endnotes 105

Favorites folder 240

files, with enhanced dialog 239

finding files 239

files, with QuickFinder 241

opening 239

footnotes 104

previewing files 239

Scrapbook items 246

using 239

text 73

Web mode 240

text, case-specific 74

file-management tools 239
filenames
footer insertion 100
header insertion 100
files
backing up 110
converting 238
favorite 240
finding, with enhanced dialog
239
finding, with QuickFinder 241

text, font-specific 74
word forms 74
words 75
fitting text to pages 90
flipping objects 189
flowchart shapes, drawing 215
flyouts
accessing 172
displaying 172
folders

inserting graphics from 208

document, copying path 38

managing 239

document, opening 38

previewing 239

favorite 240

reverting 110
saving 107
Find and Replace

fonts
appearance 50
changing 152

case search 74

color 50

code search 75

default settings 51

font search 74

finding text 74

text search 73

page numbers 97

word search 75

previewing 51
properties, Presentations 194

Index

285

properties, Quattro Pro 152
reusing recent 51
settings for 49
size 50
size, relative 50
style 50
footers
creating 99
date insertion 101
discontinuing 102
editing 101
filenames 100
guidelines, displaying 26
horizontal lines 100
inserting content 100
page numbering 101
spacing 102

word-spacing settings 56
formatting
endnotes 106
footnotes 106
paragraphs, in Presentations 196
paragraphs, in WordPerfect 57
text, in Presentations 193
text, in WordPerfect 49
formatting codes
display options 28
displaying 197
finding and replacing 75
hiding or displaying 27
searching for 76
searching for specific 76
working with 27

suppressing 102

Formula Composer 160

time insertion 101

formulas

viewing 100
working with 99
footnotes
deleting 105
editing 105
finding 104
formatting 106
inserting 103
working with 103
forcing
page numbers 98
pages 89

creating, in Formula Composer
160
creating, with functions 162
math, creating 159
text, creating 159
true/false, creating 160
understanding 121
working with 159
Fraction numeric format 154
fractions, insertion of 142
frames, bitmap 210
freehand shapes, drawing 213

Format-As-You-Go
capitalization settings 55
sentence-spacing settings 56
286

Index

functions

navigating between 68

creating formulas with 162

overlapped 67

entering, in cells 161

overlapping with text 68

understanding 121

pasting 69

working with 161

pasting, in specified format 70
reordering 67
saving slides as 176

G
General numeric format 154

saving, to new document 109
scaling 67

GIF animations in slide shows 219

selecting 68

glyphs, sizing shapes with 216

shapes 213

gradient fills
subtitle boxes 202
title boxes 202

sizing 66
special effects 212
stretching 67
styles, using 80

grammar checker 253

text boxes 193

Grammatik 253

understanding 36

graphics
arranging 67
clipart images 65
copying 69
cutting 69
formats, understanding 207
grouping 68
inserting, in Presentations 208
inserting, in WordPerfect 65

working with Presentations 207
working with WordPerfect 65
graphics styles
creating 81
deleting 82
editing 82
saving 81
working with 80
grouping

inserting, from file 208

graphics 68

inserting, from Scrapbook 208

objects 190

inserting, in Presentations 208
inserting, in WordPerfect 65
linking to 66
moving, between documents 71
moving, with keyboard 67
moving, within document 71
Index

guidebook 10
guidelines
displaying 26
using 26
guidelines, margin 83
287

horizontal lines
drawing 213

handbook 9

inserting, in headers/footers 100

handouts, printing 225
hanging indents, applying 58

hard returns

images

entering, in spreadsheet cells 157

capturing, from Navigator 230

inserting 89

capturing, in Viewer window 232

using 89

linking to 66

headers
creating 99
date 101
discontinuing 102
editing 101
filenames 100
guidelines, displaying 26
horizontal lines 100
inserting content 100
page numbering 101
spacing 102
suppressing 102
time insertion 101

working with 65
importing PDF files 39
indenting
first line of every paragraph 57
first line of single paragraph 57
line of text, single 57
paragraph, entire 57
Presentations text 196
removing indents 58
text, double indents 58
text, hanging indents 58
WordPerfect text 57

viewing 100

indents, removing 197

working with 99

initial caps

Help files
accessing 12
printing topics 14

changing capitalization 55
correcting 55
in-product Help

searching 13

accessing 12

understanding 11

printing topics 14

Hidden numeric format 154
hidden text, creating 50
highlighting slides 224

searching 13
understanding 11
inserting text from file 46

erasing highlights 224
288

Index

installations
creating 6
modifying 7
installing
extra content 6
WordPerfect Office 6
integrated Help resources 15
Internet, viewing pages 240
intranet, viewing pages 240
italicizing text
in Presentations 195

understanding 121
landscape orientation 86
languages, dictionary 258
Layout Gallery
understanding 183
using 185
layouts, slide
Layout Gallery 185
preset 185
understanding 183
leading (text)

in Quattro Pro 152

adjusting 59

in WordPerfect 50

changing, in bulleted lists 206
changing, in subtitles 201
changing, in titles 201

J
joining cells 157
justification

learning WordPerfect Office 9
Web resources 273

bulleted lists levels 204

Legal workspace 21

text 196

levels, in bulleted lists 204

justifying text 58

Lightning, WordPerfect 229
line height 60

line spacing

Knowledge Base 274

bulleted lists 206
changing 59
changing, by exact value 60

L
labels, printing 113
labels, spreadsheet

leading 59
line height 60
paragraphs 196

aligning 140

subtitles 201

creating 140

titles 201

creating, from value 140
Index

289

lines
drawing 213
inserting, in headers/footers 100
shaping 216
lines of text
entering, in spreadsheet cells 157
inserting 193
linked data
adding, to charts 166
linking

Make It Fit 90
Map Expert 124
margins
guidelines, displaying 26
guidelines, using 83
measurements, specifying 83
page setup 83
ruler markers, using 84
Master Gallery
applying masters to slides 184

data, to charts 166

Background Gallery 185

images 66

importing masters 185

lists
bulleted, using 61, 203
numbered, using 61
using 61
locking spreadsheet titles 136
lowercase text
changing capitalization 55

M
macro guide 10
macros
command browser 272

Layout Gallery 185
understanding 183
using masters 185
working with 183
masters
applying to slides 184
creating slide shows from 175
importing 185
Master Gallery 183
understanding 183
using 185
mathematical formulas 159
mathematical operations

Presentations features 269

data calculation 144

Quattro Pro features 267

simple equations 143

understanding 36, 121
WordPerfect features 265
main word lists

maximizing windows 24
menu bar 20

adding 260

menus, Help for 15

customizing 262

metadata, saving without 109

using 259
290

Index

Microsoft Excel compatibility
features 129
file sharing 130
workspace simulation 129

minimizing windows 24
MOV files, in slide shows 219
movies
adding, to slide shows 219

Microsoft Excel files

changing, in slide shows 219

opening 130

inserting from Scrapbook 245

saving 130

playing, in slide shows 220

saving, automatically 130
Microsoft PowerPoint
compatibility

using, in slide shows 219
MP3 files, in slide shows 217

features 173

MPEG files, in slide shows 219

file sharing 173

music files, in slide shows 217

workspace simulation 173
Microsoft PowerPoint files
opening 174
saving slide shows as 174

N
navigating
notebooks 125

Microsoft PowerPoint mode 173

Objects sheet 126

Microsoft Word compatibility

open notebooks 125

Compatibility toolbar 32
features 31
Microsoft Word toolbar 32

spreadsheets 125
navigating documents

migration features 32

browsing through insertion
points 30

workspace simulation 31

browsing with controls 30

Microsoft Word documents
inserting in WordPerfect files 34
opening 33
saving WordPerfect files as 33
Microsoft Word format
saving automatically 34
Microsoft Word mode 21
MIDI files, in slides 217

controls for 30
list of open documents 29
methods for 29
moving to specific section 29
scrolling 29
newspaper columns 91
nonadjacent cells, selecting 135
notebook views 128

migrating WordPerfect Office 5
Index

291

notebook windows

QuickNumbers, using 63

arranging 127

renumbering 64

cascading 127

using 61

hiding 127
overlapping 127

numbering
pages 95

selecting 127

pages, in headers or footers 101

tiling, horizontally 127
tiling, vertically 127
working with 126
notebooks

text 64
numbers, insertion of 141
numeric spreadsheet formats
preset, for dates/times 154

components of 119

preset, for values 153

creating 131

working with 153

creating, from projects 131
cycling through 125
display types 128

editing 147

objects

navigating 125
opening 132
printing 167
printing, with repeated titles 136
repeating column titles 136
understanding 131
viewing 126
zooming 127
notes

aligning 190
animating 192
arranging 189
combining 190
copying 188
flipping 189
grouping 190
pasting 188
printing 225

creating, from Navigator 230

rotating 189

creating, from Notes window
231

scaling 188

images in 231

separating 190

text formatting 231

sizing proportionately 188

Number numeric format 154
numbered lists
creating 62
creating, with QuickNumbers 63
292

selecting 187

skewing 189
spacing 191
SpeedLinks 191
stretching 189
Index

text 193
transforming 188
working with 187
Objects sheet
navigating 126
understanding 120

P
Page Breaks view 128
page definitions
creating 87
deleting 88
modifying 87

Objects view 128

restoring 88

opening

using 85

documents 37

page numbers

Microsoft Excel files 130

alternate starting page 96

Microsoft PowerPoint files 174

appearance, changing 97

Microsoft Word documents 33

controlling 97

notebooks 132

font attributes, changing 97

PDF files 39

footers 101

slide shows 176

forcing 98

ordering objects 190
organization charts, layouts 184

headers 101
inserting 96
secondary 96

organizing text 61

stopping 98

orientation, page 86

suppressing 98

outlines

Page view

creating 64

Quattro Pro 128

numbered, creating 63

WordPerfect 24

renumbering 64
using 61
outlines, slide show

pages
columns, working with 91
display options 24

creating 179

dividing 88

importing 180

fitting text to 90

outlining text 50
overlapping notebooks 127

forcing 89
margin setup 83
numbering 95
orientation 85
printing 225

Index

293

printing sections 112

importing 39

selecting 47

opening 39

size 85

publishing 115, 167, 226

size, custom 86
size, preset 85
Paradox 228
paragraphs
drop caps, adding 53
formatting, in Presentations 196
formatting, in WordPerfect 57
indenting 57
justifying 58
line spacing 59

PDF resources 9
PDF/A standard 115
Percent numeric format 154
PerfectExpert
accessing 16
Quick Math 144
understanding 15
using 123
PerfectScript macros

QuickStyles, creating 79

commands 272

selecting 47

debugging 272

parallel columns 92
with block protect 92
pasting
cells 149
Clipboard contents 69
Clipboard contents, in specified
format 70
graphics 69
graphics, in specified format 70
objects 188

default folder 271
editor settings 271
Presentations support 269
Quattro Pro support 268
WordPerfect support 266
PerfectScript utility 271
periods, capitalization after 55
photos, inserting 245
picture fills

text 69

subtitle boxes 202

text, in specified format 70

title boxes 202

unformatted text 70
pattern fills

pictures
inserting 66

subtitle boxes 202

inserting, from file 208

title boxes 202

inserting, from Scrapbook 208
working with Presentations 207

PDF files
compliance with PDF/A 115
294

working with WordPerfect 65

Index

playing

printing

movies, in slide shows 220

audience notes 225

Presentations macros 269

documents 111

Quattro Pro macros 268

documents, saved 112

QuickMacros 265

documents, sections of 112

slide shows 221

drawings 225

slide shows, automatically 222

envelopes 113

slide shows, manually 222

handouts 225

slide shows, with QuickPlay 223

Help topics 14

plotting chart data 163
polygons
changing shape 216
converting from shapes 216
polylines

labels 113
multiple copies 112
notebooks 167
notebooks, with repeated
column titles 136
pages 225

converting into circles 213

slide shows and drawings 225

drawing 213

slides 225

shaping 216

speaker notes 225

portrait orientation 86
Presentations
macro features 269

spreadsheets 167
printing engine 228
project templates

quitting 176

documents from 43

starting 175

Favorites, adding to 44

work area 171

notebooks from 131

preset calculations
performing 145
using 145
preset page sizes
deleting 88

settings, cascading 43
slide shows from 175
understanding 120
property bars 20
publishing

modifying 87

eBooks 37

restoring 88

Presentations files to PDF 226

using 85

Quattro Pro files to PDF 167

Preview in Browser view 24
Index

WordPerfect files to PDF 115

295

starting 240
using 240

QT files, in slide shows 219
Quattro Pro
basics 119

QuickFonts 51
QuickFormat

macro features 267

copying cell formatting with 151

quitting 124

copying text formats with 52

starting 119
Quattro Pro Experts
accessing, from toolbar 124
list of 123
working with 123

QuickFunction 145
QuickMacros 265
QuickNumbers 63
QuickPlay 223

Quattro Pro macros 267

quick-reference cards 10

Quick Math 144

QuickShow files 223

QuickBullets 62

QuickStyles 79

QuickCell 123

QuickSum 146

QuickChart 165

QuickTime movies, in slides 219

QuickCorrect

QuickTips

capitalization 198

accessing 16

capitalization settings 55

understanding 15

replacing words automatically
198

quitting
Address Book 233

sentence-spacing settings 56

conversion utility 238

word-spacing settings 56

Presentations 176

QuickFinder 240

Quattro Pro 124

QuickFinder Manager

Scrapbook 245
WordPerfect 22

Fast Search files, custom 242

WordPerfect Lightning 229

Fast Search files, standard 241
starting 241
using 240
QuickFinder Searcher
finding files with 241
296

R
range of slides, printing 225
raster graphics 209
Index

recording

Reveal Codes

Presentations macros 269

display options 28

Quattro Pro macros 267

displaying 27, 197

QuickMacros 265

hiding 27

sound clips 218

using 27

redline text 50

reverting documents 110

Redo items, saving 72

rotating
objects 189

redoing actions

text 156

in Quattro Pro 149
in WordPerfect 71

rows, spreadsheet
copying 149

Reference Center

data calculation 144

accessing 10

deleting 138

searching from 10

height, specifying 157

registering WordPerfect Office 7

inserting 137

renumbering lists 64

joining 157

repeating actions 71

moving 149
selecting 136

replacing

sizing 157

cell contents 147
codes 75
data 148

totaling, with QuickSum 146
ruler guides
displaying 26

text in Presentations 197

working with 25

text in WordPerfect 73
text, case-specific 74

rulers

word forms 74

displaying 26

words 75

hiding 26
indenting text with 57

resampling bitmaps 211

working with 25

resources, learning
included with product 9
Web-based 273
returns, hard 89
returns, soft 89
Index

S
saving
document changes 108
documents 107
297

documents, all 108

footnotes 104

documents, to new location 109

Help 13

documents, without metadata
109

Scrapbook 246

files, in original format 34

Web resources 275

graphics, to new document 109
Microsoft Excel files 130
Microsoft Excel files,
automatically 130

text 73
secondary page numbers 96
selecting
3D block of cells 135

Presentations files to PDF 226

bitmap areas 210

Quattro Pro files to PDF 167

blocks of 3D cells 135

slide shows 176

blocks of text 47

slides as graphics 176

cells, from dialog box 136

text to new document 109

characters 47

WordPerfect files to PDF 115

documents 47

scaling objects 188
Scenario Expert 124

graphics 68
nonadjacent cells 135
notebook windows 127

Scientific numeric format 154

objects 187

Scrapbook

pages 47

finding items 246
importing files into 246
inserting files from 245
inserting graphics from 208
quitting 245
searching for items 246
starting 245
using 245
scrolling in spreadsheets 126

paragraphs 47
ranges of text 47
sentences 47
spreadsheet columns 136
spreadsheet rows 136
spreadsheets 136
tabular columns 47
text 47
text, dragging settings for 48
words 47

SDK 264

sentence spacing, correcting 56

searching

sentences

codes 75
documents 73
endnotes 105
298

capitalizing automatically 198
correcting spacing 56
selecting 47
Index

separating objects 190
setup, WordPerfect Office 5
shadow cursor
entering text with 45

slide shows
animated GIFs 219
animations 219
closing 176
controlling 221

shadow text 50

creating 175

shapes

creating, from masters 175

converting to polygons 216
drawing 213
editing 216
sizing, with glyphs 216
sharing files
with Microsoft Office users 130
with PowerPoint users 173

creating, from projects 175
highlighting 223
movies 219
objects in 187
opening 176
outlines, creating 179
outlines, importing 180
playing 221

shipping macros 266

printing 225

sizes, font

saving 176

changing 50
relative 50
sizes, page
custom 86
preset 85

shapes 213
slides, managing 181
sounds 217
speaker notes 181
speeding up 223
subtitles 199

skewing objects 189

text 193

Slide Editor

titles 199

displaying 178
understanding 177
Slide Outliner
creating outlines with 179
displaying 178
importing outlines with 180
understanding 177

viewing 177
zooming 178
Slide Sorter
displaying 178
sorting slides with 182
understanding 177
working with 182

working with 179

Index

299

slides

objects 191

adding 181

sentences, with QuickCorrect 56

backgrounds, preset 185

subtitles 201

CD tracks, adding in entirety 218

titles 201

CD tracks, adding in part 218

words, with QuickCorrect 56

deleting 181
highlighting 223
layouts, preset 185
masters 184
printing 225
recording sound clips 218
saving as graphics 176
selecting objects 187
sorting 182

speaker notes
adding 181
creating 181
creating, from slide text 182
special characters, inserting
in cells 140
in documents 54
special effects

sound files, inserting 217

applying, to bitmaps 212

speaker notes 181

using 212

time delays 222
small caps 50
social media, Corel 274
soft returns
inserting 89
using 89
sorting slides 182
sound clips
recording 218
using, in slide shows 217

SpeedFormat 151
speeding up slide shows 223
SpeedLink objects
creating 191
working with 191
Spell Utility 262
spelling checker 251
spreadsheet formulas 159
spreadsheet functions 161

sounds, inserting 245

spreadsheet tabs 133

spacing

spreadsheets

bulleted lists 206
footers 102
headers 102
lines 196
lines of text 59
300

adding to notebooks 132
cell layout 137
column layout 137
copying 133
data calculation 144
Index

deleting multiple 133
deleting single 132
editing 147

WordPerfect Lightning 229
stopping page numbers 98

entering values 140

stretching objects 189

inserting multiple 132

strikeout text

inserting single 132

Quattro Pro 152

labels 139

WordPerfect 50

locking titles 136
moving 133
navigating 125
numeric formats, preset 153
preset calculations 145
printing 167
renaming 134
repeating column titles 136
row layout 137
scrolling through 126
selecting components 135
selecting multiple 136
simple equations 143
special characters 139
symbols 139
understanding 119
star shapes, drawing 215
starting
Address Book 233
conversion utility 238
PerfectScript utility 271
Presentations 175
Quattro Pro 119
QuickFinder Manager 241
QuickFinder Searcher 240
Scrapbook 245
WordPerfect 19
Index

strikethrough text
Quattro Pro 152
WordPerfect 50
styles
font 50
graphics 80
text 77
understanding 36
working with 77
subscript text 152
subtitle boxes
adding 201
gradient fills 202
pattern fills 202
picture fills 202
texture fills 202
subtitles, chart 165
subtitles, slide
boxes 201
font fill 200
font outline 200
font properties 199
formatting 199
line spacing 201
working with 199
superscript text 152
301

support 7

cutting 69

suppressing

deleting 194

headers or footers 102
page numbers 98
symbols
applying to bullets 205
inserting 54
inserting, in cells 140

deselecting 48
drop caps 53
editing, in headers or footers 102
entering, in document 45
entering, in text box 45
finding and replacing 73
fitting to page 90
font attributes, Presentations
195

T
table guidelines, displaying 26

font attributes, Quattro Pro 152

tabular columns, selecting 47

font properties, Presentations
194

template macros 266

font properties, Quattro Pro 152

templates, WordPerfect
default template 41
project templates 41
understanding 35
text

font settings 49
formatting codes 197
formatting, copying 52
formatting, in Presentations 193
formatting, in WordPerfect 49
indenting, in Presentations 196

adding 193

indenting, in WordPerfect 57

aligning, in Presentations 196

indents, removing 197

aligning, in WordPerfect 58

inserting, from document 46

appearance, in bulleted lists 204

inserting, from file 46

appearance, in cells 152

justifying, in Presentations 196

arranging 57

justifying, in WordPerfect 58

bulleting 62

line spacing 59

capitalization, correcting 55

moving 194

case, changing 55

moving, between documents 71

centering 58

moving, within document 71

centering, across cells 156
characters, inserting 54

numbering 64
organizing 61

copying 69

overlapping with graphics 68

correcting 197

paragraph formatting 196

302

Index

pasting 69

TextArt

pasting, in specified format 70

appearance of 2D images 248

pasting, unformatted text 70

appearance of 3D images 248

positioning in text boxes 194

creating images 247

preset slide layouts 184

custom images 247

replacing 197

editing images 247

rotating 156

preset 2D images 248

saving to new document 109

preset 3D images 248

selecting 47

using 247

selecting blocks of 47
selecting ranges of 47
styles, using 77
subscript 152
superscript 152
symbols, inserting 54
understanding 35
wrapping 156
text boxes
inserting 193

texture fills
subtitle boxes 202
title boxes 202
thesaurus
inserting words with 256
lookup options 256
options for 256
replacing words with 255
using 255

positioning text in 194

third-party utilities 228

text, entering 45

tiling

text formulas 159
text objects
creating 193
managing 193
text styles

document windows 25
notebooks, horizontally 127
notebooks, vertically 127
time delays, for slides 222
time formats 154

applying 80

Time numeric format 154

creating 78

timed document backups 110

deleting 78
editing 80
QuickStyles 79
saving 79
using 77

Index

times
footer insertion 101
header insertion 101
spreadsheet insertion 142

303

title boxes
adding 201
gradient fills 202
pattern fills 202
picture fills 202
texture fills 202

true/false formulas 160
Two Pages view 24
typesetting (leading) 59

titles, chart 165

underlining text 50, 152, 195

titles, column

Undo items, saving 72

repeating 136
titles, slide
boxes 201
font fill 200

Undo levels, setting 72
undoing actions 71
single 149

font outline 200

unformatted text, pasting 70

font properties 199

updating WordPerfect Office 8

formatting 199
line spacing 201
preset layouts 184

upgrading WordPerfect Office 6
uppercase text
changing capitalization 55

working with 199
titles, spreadsheet
locking 136

user guides 10
user word lists
adding 259

toolbars

adding words 261

displaying 122, 172

customizing 261

Help for 15

deleting words 262

hiding 172

editing 262

moving 122

using 259

understanding 20, 122
using 171

utilities 227

working with 122
totaling
cells, with QuickSum 146
columns 143
transforming objects 188

V
values
decimal places, changing 153
spreadsheet insertion 140
totaling, in columns 143

304

Index

understanding 120
VBA macros
Presentations support 269
Quattro Pro support 268
WordPerfect support 266
working with 264
vector graphics 207
vector objects

searching 275
using 273
websites, Corel 273
What-If Expert 124
windows, document
cascading 25
entering text 45
maximizing 24

converting from bitmaps 212

minimizing 24

converting to bitmaps 212

tiling 25

vertical lines, drawing 213
video clips, in slide shows 219
viewing documents
display options 24

understanding 20
windows, notebook 126
WMA files, in slide shows 217
word lists

guidelines 26

choosing 259

in WordPerfect 23

using 259

methods for 23
navigation methods 29

word spacing, correcting 56

Reveal Codes 27

Word, Microsoft 31

rulers and ruler guides 25

WordPerfect

switching views 23
viewing slide shows
methods for 177
Slide Outliner 179
switching views 178
views, notebook 128

W
WAV files, in slide shows 217
Web pages, viewing 240
Web resources
Index

basics 19
default workspace 21
macro features 265
quitting 22
starting 19
WordPerfect Classic mode
understanding 21
workspace for 21
WordPerfect Legal mode 21
WordPerfect Lightning
getting started 229
Navigator window 230
305

Notes window 230
quitting 229
starting 229

WordPerfect tour 19
wrapping text 156

using 229

writing styles 254

Viewer window 231

writing tools 249
language settings 249

WordPerfect macros 265

setting up 249

WordPerfect Office

using 249

learning 9
migrating 5
modifying installations 7
registering 7

Z
zooming

setup 5

bitmaps 210

social media 274

documents 24

updating 8

notebooks 127

upgrading 6

slide shows 178

websites 273
what’s new 3
WordPerfect Office mode 21
words
correcting automatically 198
finding and replacing forms 74
finding and replacing whole 75
selecting 47
spacing, correcting 56
work area
Presentations overview 171
WordPerfect tour 19
workspace
changing 21
Microsoft Excel mode 129
Microsoft PowerPoint mode 173
Microsoft Word mode 31
settings for, saving 22
306

Index

Corel® WordPerfect® Office X6 Handbook
Copyright 2012 Corel Corporation. All rights reserved.
Product specifications, pricing, packaging, technical support and
information (“specifications”) refer to the retail English version only. The
specifications for all other versions (including other language versions) may
vary.
INFORMATION IS PROVIDED BY COREL ON AN "AS IS" BASIS, WITHOUT ANY
OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING,
BUT NOT LIMITED TO, WARRANTIES OF MERCHANTABLE QUALITY,
SATISFACTORY QUALITY, MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE, OR THOSE ARISING BY LAW, STATUTE, USAGE OF TRADE, COURSE
OF DEALING OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS OF THE
INFORMATION PROVIDED OR ITS USE IS ASSUMED BY YOU. COREL SHALL
HAVE NO LIABILITY TO YOU OR ANY OTHER PERSON OR ENTITY FOR ANY
INDIRECT, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES
WHATSOEVER, INCLUDING, BUT NOT LIMITED TO, LOSS OF REVENUE OR
PROFIT, LOST OR DAMAGED DATA OR OTHER COMMERCIAL OR ECONOMIC
LOSS, EVEN IF COREL HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES, OR THEY ARE FORESEEABLE. COREL IS ALSO NOT LIABLE FOR
ANY CLAIMS MADE BY ANY THIRD PARTY. COREL'S MAXIMUM AGGREGATE
LIABILITY TO YOU SHALL NOT EXCEED THE COSTS PAID BY YOU TO
PURCHASE THE MATERIALS. SOME STATES/COUNTRIES DO NOT ALLOW
EXCLUSIONS OR LIMITATIONS OF LIABILITY FOR CONSEQUENTIAL OR
INCIDENTAL DAMAGES, SO THE ABOVE LIMITATIONS MAY NOT APPLY TO
YOU.
Corel, the Corel logo, the Corel balloon logo, Calc As-You-Go, CorelTUTOR,
Format As-You-Go, Formula Composer, Lightning, Make It Fit, Paradox,
PerfectExpert, PerfectScript, Presentations, Quattro Pro, QuickCell,
QuickChart, QuickCorrect, QuickFinder, QuickFonts, QuickFormat,
QuickMenu, QuickPlay, QuickSum, QuickTips, RealTime Preview, Scrapbook,
SpeedFormat, SpeedLink, TextArt, and WordPerfect are trademarks or
registered trademarks of Corel Corporation and/or its subsidiaries in Canada,
the U.S., and/or other countries. All other product names and any registered
and unregistered trademarks mentioned are used for identification purposes
only and remain the exclusive property of their respective owners.
This product may incorporate intellectual property owned by Microsoft
Corporation. The terms and conditions upon which Microsoft is licensing
such intellectual property may be found at http://go.microsoft.com/fwlink/
?Linkld=52440.
102282

About Corel
Corel is one of the world’s top software companies, with more than 100
million active users in over 75 countries. We develop software that helps
people express their ideas and share their stories in more exciting, creative,
and persuasive ways. Through the years, we’ve built a reputation for
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people achieve new levels of productivity. The industry has responded with
hundreds of awards for software innovation, design, and value.
Our award-winning product portfolio includes some of the world’s most
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CorelDRAW® Graphics Suite, Corel® Painter™, Corel DESIGNER®
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Source Exif Data:

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File Type Extension             : pdf
MIME Type                       : application/pdf
PDF Version                     : 1.6
Linearized                      : Yes
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Modify Date                     : 2013:10:06 12:16:23+02:00
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Metadata Date                   : 2013:10:06 12:16:23+02:00
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Page Mode                       : UseOutlines
Page Count                      : 314

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Corel Word Perfect Office X6 Handbook HB EN

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