Corel Word Perfect Office X6 Handbook HB EN

User Manual: corel WordPerfect Office - X6 - Handbook Free User Guide for Corel WordPerfect Software, Manual

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Part One: Introduction
Part Two: WordPerfect
Part Three: Quattro Pro
Part Four: Presentations
Part Five: Utilities
Part Six: Writing Tools
Part Seven: Macros
Part Eight: Web Resources
- Using Web-based resources
- Searching Web-based resources
Index

Part One: Introduction 1

getting started

Part Two: WordPerfect 17

creating professional-looking documents

Part Three: Quattro Pro 117

managing data with spreadsheets

Part Four: Presentations 169

making visual impact with slide shows

Part Five: Utilities 227

using WordPerfect Lightning, Address Book, and more

Part Six: Writing Tools 249

checking your spelling, grammar, and vocabulary

Part Seven: Macros 263

streamlining and automating tasks

Part Eight: Web Resources 273

finding even more information on the Internet

Handbook highlights

What’s included? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

What’s new? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Help resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Documentation conventions . . . . . . . . . . . . . . . . . . . . . . . 11

WordPerfect basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Quattro Pro basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Presentations basics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

WordPerfect Lightning. . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 277

Part One: Introduction 1

Part One: Introduction

Welcome to the Corel® WordPerfect® Office X6 Handbook!

More than just a reference manual, this handbook is filled with

valuable tips and insights on a wide variety of tasks and projects.

The following chapters in this introductory section are key to getting

started with the software:

• “What’s new?” on page 3

• “Installation” on page 5

• “Help resources” on page 9

If you’re ready to explore specific components of the software in

greater detail, see the subsequent sections in this handbook.

For an A-to-Z look at the topics covered in this manual, see the index

on page 277.

What’s included?

WordPerfect Office X6 includes the following programs:

•Corel® WordPerfect® X6 — for creating professional-looking

documents. See “Part Two: WordPerfect” on page 17.

•Corel® Quattro Pro® X6 — for managing, analyzing, reporting,

and sharing data. See “Part Three: Quattro Pro” on page 117.

•Corel® Presentations™ X6 — for producing high-quality slide

shows and drawings. See “Part Four: Presentations” on page 169.

In addition, WordPerfect Office X6 provides the following:

•utilities — supplementary tools for accomplishing specific tasks

quickly and easily: taking notes, storing contact information,

converting and managing files, and much more. See “Part Five:

Utilities” on page 227.

2 Part One: Introduction

•writing tools — built-in features for improving your spelling,

grammar, style, and vocabulary. See “Part Six: Writing Tools” on

page 249.

•support for macros — tools, features, and resources that can help you

streamline or automate tasks. See “Part Seven: Macros” on page 263.

•Web resources — product information, support materials, social

media, and more. See “Part Eight: Web Resources” on page 273.

Not all documented features are available in all versions of

WordPerfect Office X6. To compare versions, please visit

WordPerfect.com.

Part One: Introduction 3

What’s new?

Corel WordPerfect Office X6 offers a variety of new and

enhanced features.

NEW! Multiple-instance support

You can now run multiple instances of WordPerfect at a time. See

“Running multiple instances of WordPerfect” on page 23.

NEW! Template for eBooks

You can now create WordPerfect documents for publication to the

MOBI eBook format. See “To create an eBook” on page 37.

NEW and ENHANCED! Shipping macros

The new & updated shipping macros for WordPerfect help you

perform various tasks easily. See “Shipping macros” on page 266.

ENHANCED! WordPerfect file-type support

You can now preview WordPerfect file-types from within Windows.

You can also search the content of WordPerfect documents from

within Windows.

ENHANCED! Reference Center

WordPerfect Office X5 saw the return — and modernization — of the

Reference Center: a centralized access point to the various Help

resources that install with WordPerfect Office. (See “Using the

Reference Center” on page 9.)

WordPerfect Office X6 enhances the Reference Center with the

following search capabilities:

•integrated Search box — From directly within the Reference Center,

you can now initiate a search for information.

4What’s new?

•all-in-one Help search — You can now search across multiple Help

categories at a time. (Previously, searches were limited to the Help files

for WordPerfect, Quattro Pro, or Presentations.) To help refine your

searches, helpful tips are presented alongside your search results.

•Web search — You can now search certain WordPerfect Office

websites for even more information.

ENHANCED! Help indexes

Browsing the Help files by keyword is easier than ever thanks to their

revised and expanded indexes.

NEW! Reference materials

The Reference Center now includes the following reference materials:

•Quick Reference Cards — provide a “bird's-eye view” of important or

complex tasks, complete with valuable tips and insights. Quick

Reference Cards are offered as PDF files, so you can display them on-

screen or print them out.

•Content Manual — catalog that depicts, and installs along with, the

fonts and clipart included with WordPerfect Office X6

...And much more!

Sprinkled throughout this documentation are notes and tips on various

additional new features and enhancements proudly brought to you by

the WordPerfect Office team. Watch for the phrases “NEW for X6” and

“ENHANCED for X6”.

For even more information on what’s new, along with details on

additional programs and features included only with certain versions of

the software, please visit the WordPerfect Office website at

WordPerfect.com.

Part One: Introduction 5

Installation

In this chapter:

• “Migrating from an earlier version”

• “Installing WordPerfect Office X6”

• “Registering WordPerfectOfficeX6” on page7

• “Updating WordPerfectOfficeX6” on page8

Migrating from an earlier version

WordPerfect Office X6 offers numerous features that help you

transfer, or “migrate,” from an earlier version of the software.

For your convenience, many such features are offered during

installation. If the setup detects an earlier version of the software, you

can choose to remove that version; you can also choose to migrate

customized settings, user-created templates, and user-created macros

from that version. See “To install WordPerfect Office X6 from DVD” on

page 6.

For even more migration options, please see “Migrating from an

earlier version of WordPerfect Office” in the WordPerfect Help.

Installing WordPerfect Office X6

The WordPerfect Office X6 DVD lets you install WordPerfect Office X6,

as well as any DVD extras included with your purchase.

If you downloaded the software, please refer to the installation

instructions included with your purchase.

After installing WordPerfect Office X6, you can use the Windows®

Control Panel to modify, repair, or uninstall the software.

6Installation

To install WordPerfect Office X6 from DVD

1Close all applications.

2Insert the WordPerfect Office X6 DVD in the DVD drive.

If the DVD does not start automatically, do one of the following:

• Click Start on the Windows® taskbar, type D:\Autorun.exe (where

D is the letter that corresponds to the DVD drive), and press Enter.

• On Windows® XP, click Start ` Run, type D:\Autorun.exe, and

press Enter.

3Click WordPerfect Office X6, and follow the setup instructions for

installing the software.

You must enter your WordPerfect Office X6 serial number.

Check your disc holder for this number, and keep it handy.

If you purchased an “upgrade” version of the software, you must

enter the serial number for the earlier version if the setup cannot

detect it.

The setup lets you choose to remove any earlier versions of the

software detected by the setup. You can also choose to migrate

settings, templates, and macros from an earlier version.

For help with installation, please visit the Corel® Install Center at

Corel.com/installcenter.

To install DVD extras

1Follow steps 1 and 2 in the previous procedure.

2Click one of the following:

• Clipart, Photos, and Fonts — to install the extra content for

WordPerfect Office X6, along with a PDF catalog of the fonts and

clipart (“Content Manual”)

• any desired program or feature — to install that extra

3Follow the setup instructions.

4Repeat this procedure for each additional extra you want to install.

Part One: Introduction 7

To modify WordPerfect Office X6

1Close all applications.

2On the Windows taskbar, click Start ` Control panel.

3Click Uninstall a program.

NOTE: On Windows XP, double-click Add or remove programs.

4Double-click WordPerfect Office X6 on the Uninstall or change a

program page. The setup appears.

NOTE: On Windows XP, choose WordPerfect Office X6 from the

list, and click Change/Remove. The setup appears.

5Enable the Modify option, and then click Next.

6Follow the setup instructions.

To modify an installed DVD (or download) extra for

WordPerfect Office X6, choose that extra at step 4.

Registering WordPerfect Office X6

Registering Corel® products is important. Besides activating (or

updating) your Corel account, registration provides you with timely

access to product updates, free downloads, tutorials and tips, special

offers, and more.

Registration happens after you install WordPerfect Office X6. On the

Windows taskbar, click Start ` All Programs ` WordPerfect Office X6

` Product registration.

You can also

Repair WordPerfect Office X6 At step 5, enable the Repair option.

Uninstall WordPerfect Office X6 At step 5, enable the Uninstall

option.

8Installation

You can also:

• Wait until WordPerfect Office X6 prompts you to register.

• Click Help ` Product registration in WordPerfect.

• Visit Corel.com/support/register on the Web.

Updating WordPerfect Office X6

WordPerfect Office X6 offers a messaging service that helps keep your

installation up-to-date by informing you when product updates are

available. To receive messages, you require an Internet connection.

For complete information about the messaging service, you can access

the Messages Help file.

To access the messaging service

• In WordPerfect, click Help ` Messages.

To update WordPerfect Office X6

• In WordPerfect, click Help ` Check for updates.

To modify the messaging settings

• In WordPerfect, click Help ` Message settings.

To access the Messages Help file

1On the Windows taskbar, click Start ` All Programs `

WordPerfect Office X6 ` Reference Center.

The Key Resources page of the Reference Center appears.

2Click Messages Help.

Part One: Introduction 9

Help resources

WordPerfect Office X6 offers a variety of learning resources.

For centralized, categorized access to installed resources and

additional materials on the Web, you can visit the Reference Center.

For details on specific programs and features, you can use the installed

Help files and the various built-in Help features.

In this chapter:

• “Using the Reference Center”

• “Using the Help files” on page 11

• “Using the built-in Help features” on page 15

Using the Reference Center

The Reference Center centralizes and categorizes the Help files and

PDF resources that install with WordPerfect Office — and helps you

locate additional materials on the Web.

You can access the Reference Center from within Windows, or from

directly within WordPerfect Office. NEW for X6: You can perform a

Help search, or a Web search, from directly with the Reference Center.

About Help files

Help files offer information in a separate window that you can keep

displayed on top of the application window. For more information, see

“Using the Help files” on page 11.

About PDF resources

You can access the following PDF resources from the Reference Center:

• handbook — electronic copy of the general-reference printed

manual for the suite

10 Help resources

• guidebook — anthology of tutorials, based on the CorelTUTOR™

Help files for the suite

• quick-reference cards (NEW for X6) — tips and insights on various

topics

• user guides — detailed reference manuals, based on the main Help

files for specific programs

• macro guide — programming manual, based on the Macro Help file

for the suite

• content manual — catalog of installed fonts and clipart

You can access the content manual only if you’ve installed the

extra content (clipart, photos, and fonts) for the software. See

“To install DVD extras” on page 6.

To access the Reference Center

• Do one of the following:

• On the Windows taskbar, click Start ` All Programs `

WordPerfect Office X6 ` Reference Center.

• In WordPerfect, Quattro Pro, or Presentations, click Help `

Reference Center.

The Reference Center appears. Click a tab (on the left) to display the

resources for that category; click any entry on the page to access that

resource.

To perform a search from the Reference Center

1In the Reference Center, click one of the following tabs:

• Key Resources — to search a wide variety of WordPerfect Office

resources

• WordPerfect — to limit searches to WordPerfect content

• Quattro Pro — to limit searches to Quattro Pro content

• Presentations — to limit searches to Presentations content

2Type a word or phrase in the search box.

Part One: Introduction 11

3Enable one of the following options:

• Help Search — consults the installed Help files

• Web Search — consults select websites (Internet

connection required)

4Click Search.

Results appear in a new window, which you can use to perform

additional searches.

Using the Help files

Help files offer information in a separate window that you can keep

displayed on top of the application window.

You can access the Help from within a program or from the Reference

Center. You can browse by topic, use the index to look up keywords

(ENHANCED for X6), or search for specific information. You can also

print specific Help topics or entire Help sections.

You can browse or search multiple Help files — or only those

for WordPerfect, Quattro Pro, or Presentations — by visiting

the Reference Center. See “To perform a search from the

Reference Center” on page 10.

Documentation conventions

The following table explains the documentation conventions.

When you see this Do this

Click File ` New.Click the File menu, and click New

in the menu.

Click Format ` Justification ` Left.Click the Format menu, click

Justification, and click Left in the

submenu that displays.

Enable a check box. Click the check box to place a check

mark or an “X” inside the box.

12 Help resources

Not all documented features are available in all versions of

WordPerfect Office. To compare versions, please visit

WordPerfect.com.

To access the Help

1Do one of the following:

• In WordPerfect, Quattro Pro, or Presentations, click Help ` Help

topics.

• In the Reference Center, click a Help file.

2Click one of the following tabs:

• Contents — to browse the Help file by topic

• Index — to browse the Help file by keyword

• Search — to search the Help file for a particular word or phrase.

For more information, see “To search a Help file” on page 13.

Disable an option. Click the option to remove the

indicator.

Select text. Click and drag to highlight text.

Click an object. Click anywhere on an object.

Right-click, and click Paste. Press the right mouse button, and

click Paste in the submenu that

displays.

Press Enter. Press the Enter key.

Ctrl + Shift Press the Ctrl key and the Shift key

at the same time.

When you see this Do this

Part One: Introduction 13

To search a Help file

1Click the Search tab in the left pane of the Help file.

2Type a word or phrase in the search box.

For example, if you are looking for information about macros, you

can type macro to display a list of relevant topics.

To search for an exact phrase, type the phrase, and enclose it in

quotation marks (for example, type “writing tools” or “file

formats”).

3Click the List topics button.

4Choose a topic from the list that appears, and press Enter. The topic

is displayed in the right pane of the Help file.

If your search results do not include any relevant topics, check the

spelling of the word or phrase you typed. Note that the English

Help uses American spelling (for example, “color,” “favorite,”

“center,” and “customize”), so British spellings (“colour,”

“favourite,” “centre,” and “customise”) produce no results.

You can also

Access tutorials Do one of the following:

• In WordPerfect, Quattro Pro,

or Presentations, click Help `

CorelTUTOR.

• In the Reference Center, click

the Tut or i als entry on the

associated program page.

Access information on macros,

macro languages (such as

PerfectScript™), and macro

commands

Do one of the following:

• In WordPerfect, Quattro Pro,

or Presentations, click Help `

Macro commands.

• In the Reference Center, click

the Macros tab, and then click

the Macro Help entry.

14 Help resources

To determine the location of a displayed topic within the Help,

click the Contents tab in the left pane of the Help.

To print Help content

You can also

Search for a word or phrase in a list

of topics generated by the previous

Enable the Search previous results

check box.

Search for all forms of a word Enable the Match similar words

check box.

For example, if you type “type”

and enable this check box, the

search results will include topics

that contain the words “types”

and “typing.”

Search only the titles of Help topics Enable the Search titles only check

box.

Repeat a recently performed search On the search box, click the arrow

that points down, and choose a

word or phrase.

Combine multiple search terms Type a search term in the box. Click

the flyout arrow that points to the

right, and choose an operator. Type

another search term in the search

box, and then press Enter.

Search multiple Help files, or search

for materials on the Web

See “To perform a search from the

Reference Center” on page 10.

To Do the following

Print a section Select the section you want to

print, click Print, and enable the

Print selected heading and all

subtopics option.

Part One: Introduction 15

Using the built-in Help features

WordPerfect Office programs offer the following types of built-in Help

content:

• context-sensitive Help — information, relevant to the current task,

on menu commands, toolbar buttons, dialog boxes, and dialog box

controls

• QuickTips™— information about menu items, or about icons and

buttons on the toolbars and the Toolbox

• PerfectExpert™— assistance with everyday tasks and detailed

projects

To access context-sensitive Help

Print a topic Select the topic you want to

print, click Print, and enable

the Print selected topic

option.

You can also right-click the

window and click Print.

To get help for Do the following

A menu item Point to the menu item, and press

F1.

A toolbar button Point to the toolbar button, press

Shift + F1, and click the button.

A dialog box Click Help, or press F1.

A dialog box control Click the Context-sensitive Help

button in the dialog box, and click

the control.

To Do the following

16 Help resources

To access a QuickTip

• Point to a menu item, icon, or button.

The QuickTip appears in a balloon.

To access the PerfectExpert

• In WordPerfect, Quattro Pro, or Presentations, click Help `

PerfectExpert.

A check mark next to the PerfectExpert command indicates that the

command is enabled, and the PerfectExpert panel displays in the left

side of the document window.

Part Two: WordPerfect 17

Part Two: WordPerfect

WordPerfect is a powerful word-processing application that

helps you produce newsletters, articles, reports, proposals,

books, and other documents.

About WordPerfect

See the following chapters:

• “WordPerfect basics” on page 19

• “Windows and views” on page 23

• “Reveal Codes” on page 27

• “Navigation” on page 29

• “Microsoft Word compatibility” on page 31

Documents and templates

See the following chapters:

• “Document basics” on page 35

• “PDF import” on page 39

•“Templates” on page41

Text

See the following chapters:

• “Text basics” on page 45

• “Text selection” on page 47

• “Text formatting” on page 49

• “Text arrangement” on page 57

• “Text organization” on page 61

18 Part Two: WordPerfect

Graphics

See the following chapter:

• “Graphics” on page 65

Editing content

See the following chapters:

• “Editing basics” on page 69

• “Find and Replace” on page 73

Design and layout

See the following chapters:

•“Styles” on page77

• “Page margins” on page 83

• “Page size and orientation” on page 85

• “Page flow” on page 89

• “Page columns” on page 91

• “Page numbering” on page 95

• “Headers and footers” on page 99

• “Footnotes and endnotes” on page 103

Sharing documents

See the following chapters:

• “Saving documents” on page 107

• “Printing” on page 111

• “PDF publication” on page 115

The WordPerfect page of the Reference Center offers extensive

program help: reference topics, tutorials, tips, insights, and

more. See “To access the Reference Center” on page 10.

Part Two: WordPerfect 19

WordPerfect basics

This chapter tells you how to perform basic operations in WordPerfect.

In this chapter:

• “Starting WordPerfect”

• “Exploring the workspace”

• “Changing the workspace” on page 21

• “Quitting WordPerfect” on page 22

Starting WordPerfect

You can start WordPerfect as you would any other Windows program.

NEW for X6: If you start WordPerfect while the program is already

running, a new instance is created. Running multiple instances of

WordPerfect is useful when, for example, you need to work on

multiple documents simultaneously:

• Rather than switching among document windows within

WordPerfect, you can switch among WordPerfect instances in

Windows.

• Rather than switching among documents at all, you can display

them simultaneously across multiple monitors (if available).

To start WordPerfect

• On the Windows taskbar, click Start ` All Programs `

WordPerfect Office X6 ` WordPerfect.

Exploring the workspace

In WordPerfect, the workspace (or “work area”) refers to everything

within the WordPerfect application window.

20 WordPerfect basics

The document window

The large open area is the document window.

The menu bar

The menu bar, located at the top of the workspace, just below the title

bar, provides access to most of the WordPerfect commands.

The toolbars

Many menu commands can be accessed through toolbars, located

below the menu bar.

This is the WordPerfect toolbar.

The property bar

The property bar is a context-sensitive toolbar that displays buttons and

options related to the task you are performing. For example, when text

is selected, the property bar contains only text-related commands.

This is the property bar.

By default, the property bar is located above the document window.

The application bar

The application bar displays information about the status of the active

WordPerfect document. By default, the application bar is located below

the document window.

This illustration shows items on the right side of the application bar.

Part Two: WordPerfect 21

When you open a file, a document button with the name of the file

appears on the application bar. You can use document buttons to

quickly move between the documents. For more information about

moving between documents, see “Navigation” on page 29.

Changing the workspace

WordPerfect lets you use different workspaces for creating

documents. When choosing a workspace, you are specifying the

toolbars, buttons, options, and menus that WordPerfect

displays.

You can customize and save workspace settings, including shadow

cursor settings, measurement and ruler settings, toolbar, application

bar and property bar settings. Saving your workspace settings ensures

they remain in effect until you change them.

To change the workspace

1Click Tools ` Workspace manager.

2Enable one of the following options:

• WordPerfect Office mode — displays the default WordPerfect

workspace

• Microsoft Word mode — simulates the Microsoft® Word

workspace by positioning the WordPerfect features, including

toolbars, keyboards, and menu items, where you would find the

equivalent features in Microsoft Word

• WordPerfect Classic mode (version 5.1) — lets you work in the

familiar visual environment of Corel WordPerfect 5.1 and use its

keystrokes

• WordPerfect Legal mode — exposes the WordPerfect legal

features, such as tools that let you create specialized legal

documents such as cases and pleadings

22 WordPerfect basics

To save workspace settings

1Click Tools ` Settings.

2Click Environment.

3In the Environment settings dialog box, click the Interface tab.

4In the Save workspace area, enable one of the following options:

• Always — always saves workspace settings when quitting

WordPerfect

• Never — never saves workspace settings when quitting

WordPerfect

• Prompt on exit — prompts you to save workspace settings when

quitting WordPerfect

Quitting WordPerfect

You can quit WordPerfect, thereby closing the application along with all

of the documents you have open.

To quit WordPerfect

• Click File ` Exit.

You are prompted to save any modified documents before

quitting.

Part Two: WordPerfect 23

Windows and views

In this chapter:

• “Running multiple instances of WordPerfect”

• “Switching document views”

• “Changing document display settings” on page 24

• “Working with the ruler and ruler guides” on page 25

• “Using guidelines” on page 26

For additional topics, please see “Viewing and navigating

documents” in the WordPerfect Help.

Running multiple instances of WordPerfect

NEW for X6: You can run multiple instances of WordPerfect — for

example, if you want to work on multiple documents across multiple

monitors.

To accommodate this new multiple-instance workflow, various

traditional behaviors of WordPerfect have been adjusted.

•Starting WordPerfect: If you start WordPerfect while the program is

already running, a new instance is created.

•Viewing documents: You can transfer an open document to a new

instance of WordPerfect. See page 25.

•Template settings: You can choose to apply template changes to all

instances of WordPerfect. See page 42

•Macro behavior: Macro commands that previously applied to “all

documents” now apply only to those in the current instance.

Switching document views

In WordPerfect, you can view documents in four ways: draft, page,

two pages, and browser preview.

24 Windows and views

To switch the document view

• Click View, and click one of the following:

• Draft — to hide some document elements

• Page — to display the document the way it will look when printed

• Tw o p a g e s — to display two consecutive pages side by side

• Preview in browser — to display a document in HTML format

Changing document display settings

WordPerfect lets you change document display settings in several ways.

You can enlarge or reduce the page display. As well, the document

window can be minimized or maximized.

You can cascade or tile multiple open documents. NEW for X6: You can

also transfer an open document to a new instance of WordPerfect.

To enlarge or reduce the page display

1Click View ` Zoom.

2Enable one of the following options:

• Margin width — displays a complete line or block of text within a

window, with minimal white space to the right and left

• Page width — displays the width of the page, including margins

• Full page — displays all page margins in the document window

• Other — lets you enter a custom zoom percentage

To enlarge or reduce the page display, the document must be in

Draft or Page view.

To minimize or maximize the document window

• Right-click the WordPerfect title bar, and click one of the following:

• Minimize

• Maximize

Part Two: WordPerfect 25

If you want to restore a document window to its original size,

right-click the title bar, and click Restore.

To cascade multiple documents

• Click Window ` Cascade.

To tile multiple documents

• Click Window, and click one of the following:

• Tile side by side

• Tile top to bottom

To transfer a document to a new instance of

WordPerfect

• Click Window ` Separate.

You can also right-click the document button on the

application bar and choose Separate document.

Working with the ruler and ruler guides

The ruler is used to display page format elements, such as margins,

tabs, column gutters, and indentation. The ruler has two parts: the

line and the tab bar.

• The line resembles a ruler and contains graduated measurements

for the area between the left and right margins.

• The tab bar, the white space in the lower part of the ruler, displays

the triangular shaped tab marks.

Ruler guides are black dotted vertical lines that allow you to see where

the settings for your margins and indentations are in relation to where

the text displays on the page. For example, when you click a tab, the

ruler guide and a box containing the tab’s settings are displayed.

26 Windows and views

To hide or display the ruler

• Click View ` Ruler.

A check mark beside Ruler indicates that the ruler is displayed.

To display ruler guides

1Click Tools ` Settings.

2Click Display.

3Click the Ruler tab.

4Enable the Show ruler guides check box.

Using guidelines

Guidelines are horizontal and vertical nonprinting lines that you can use

to align tables, margins, columns, headers, and footers on a page.

To display guidelines

1Click View ` Guidelines.

2In the Display guidelines for area, enable one or more of the following

check boxes:

• Ta b l e s — displays guidelines that you can drag to change the width

of table columns

• Margins — displays guidelines that you can drag to change the

width of margins

• Columns — displays guidelines that you can drag to change the

width of columns

• Header/Footer — displays guidelines that you can drag to change

the widths of headers or footers

Part Two: WordPerfect 27

Reveal Codes

Formatting codes are inserted when you add text and formatting to a

document.

The Reveal Codes feature gives you full control over document

formatting, especially when copying and pasting text from

various sources. For example, to remove bold formatting, you

can turn on Reveal Codes, locate the <Bold> code, and then

just drag it out of the Reveal Codes window.

You can also double-click any code in the Reveal Codes window to

make advanced alterations to the settings or styles.

Codes are hidden by default; however, they can be displayed in a

separate window below the active document.

This is how the text is displayed in the Reveal Codes window.

You can hide or display formatting codes.

You can also customize the display of the codes. For example, you can

specify the font style and color, and several other formatting options.

To hide or display formatting codes

• Click View ` Reveal Codes.

A check mark beside Reveal Codes indicates that formatting codes

are displayed.

28 Reveal Codes

To customize the display of formatting codes

1Click Tools ` Settings.

2Click Display.

3Click the Reveal Codes tab.

4In the Format area, enable or disable any of the following check

boxes:

• Wrap lines at window — to continue codes on the next line

• Show spaces as bullets — to display a bullet for each space

character

• Show codes in detail — to display formatting information with

codes

• Auto-display codes in Go to dialog — to display the Reveal Codes

window when a code match is found in a specific section of the

document

You can also

Change the font Click Font, and choose a font from

the Face list box.

Change the font size Choose a font size from the Size list

box.

Change the font color In the Color area, disable the Use

system colors check box. Open the

Text color flyout, and click a color.

Change the background color In the Color area, disable the Use

system colors check box. Open the

Background color flyout, and click a

color.

Use Windows system colors In the Color area, enable the Use

system colors check box.

Part Two: WordPerfect 29

Navigation

WordPerfect lets you navigate documents in several ways. You can

move to a specific section of a document, or you can scroll

through a document. You can also display a document from a

list of open documents.

You can browse a document by insertion points, or by using a

navigation control.

To move to a specific section of a document

1Click Edit ` Go to.

You can also press Ctrl + G.

2Choose an option from Go to what list box.

3Choose any applicable options from the area to the left of the list

box.

4Click Go to.

To scroll through a document

1On the toolbar, click the Autoscroll button.

The pointer changes to the Autoscroll arrow.

2Move the Autoscroll arrow in the direction you want to scroll.

The scrolling speed increases if you move the arrow further

away from the Autoscroll tool.

You can disable Autoscroll by clicking anywhere in the

document.

To display a document from a list of open documents

• Click Window, and click the filename of the document that you

want to display.

30 Navigation

A check mark beside a document path and filename indicates the

active document.

You can also display a document by clicking its button on the

application bar.

To browse through insertion points in a document

• Click one of the following buttons:

• Back

• Forward

To browse by using a navigation control

1On the vertical scroll bar, click the Browse button, and click a

navigation control.

2Click one of the following buttons:

• Previous — moves the cursor to the previous occurrence of the

selected navigation control

• Next — moves the cursor to the next occurrence of the selected

navigation control

Part Two: WordPerfect 31

Microsoft Word compatibility

WordPerfect offers compatibility features geared towards those who

are migrating to WordPerfect from Microsoft Word and those

who need to exchange WordPerfect documents with Microsoft

Word users.

In this chapter:

• “Simulating the Microsoft Word workspace”

• “Sharing documents with Microsoft Word users” on page 32

For additional topics, please see “Compatibility with Microsoft

Word” in the WordPerfect Help.

Simulating the Microsoft Word workspace

If you recently switched from Microsoft Word to WordPerfect, you

may not be familiar with the WordPerfect workspace. While there are

many similarities between the two applications, you may find it easier

to simulate the Microsoft Word workspace until you are accustomed

to working in WordPerfect. What the Microsoft Word workspace does

is position the WordPerfect features, including toolbars and menu

items, where you would find the equivalent feature in Microsoft Word.

It also applies Microsoft Word keyboard shortcuts to WordPerfect

features, allowing you to quickly find the tools you need to create

documents in WordPerfect.

If you prefer to work in the WordPerfect workspace, but you want to

access the most common WordPerfect features using Microsoft Word

buttons and icons, you can display the Microsoft Word toolbar. In

addition, you can display the Microsoft Word Compatibility toolbar,

which gives you immediate access to features, such as saving

documents to Microsoft Word and publishing to PDF.

32 Microsoft Word compatibility

To work in the Microsoft Word workspace

1Click Tools ` Workspace manager.

2Enable the Microsoft Word mode option.

To display the Microsoft Word toolbar in WordPerfect

1Click View ` Toolbars.

2Enable one of the following check boxes:

• Microsoft Word 97

• Microsoft Word 2002

To display the Compatibility toolbar

1Click View ` Toolbars.

2Enable the Compatibility check box.

Sharing documents with Microsoft Word users

WordPerfect makes it possible for you to share WordPerfect documents

with Microsoft Word users and they can share their documents with you.

For example, to share a WordPerfect document with a Microsoft Word

user, you must save the WordPerfect document as a Microsoft Word file.

The saving process automatically converts the document to the

Microsoft Word format.

In addition, if you receive a file created in Microsoft Word, all you need

to do is open it in WordPerfect. The opening process automatically

converts the file to the WordPerfect format. If you modify the same file

and you want others to view the changes in Microsoft Word, then you

need to save the file as a Microsoft Word file. You can specify that the

default format when saving files is set to the Microsoft Word file format

or you can choose to automatically save files in the same file format in

which the file was opened. If you don’t specify the Microsoft Word

format when saving, the file is saved as a WordPerfect file by default.

Part Two: WordPerfect 33

You can also insert a Microsoft Word document into a WordPerfect

document.

To save a WordPerfect document as a Microsoft Word

document

1Click File ` Save as.

2Choose the drive and folder where you want to save the file.

3Type the filename in the Filename box.

4Choose MS Word from the File type list box.

5Click Save.

When you save a WordPerfect document as a Microsoft Word

document, some of the formatting in the document may no

longer display properly.

To open a Microsoft Word document

1Click File ` Open.

2Choose the drive and folder where the Microsoft Word file is stored.

If you can’t see the file, choose All files from the File type box.

3Click the Microsoft Word file.

4Click Open.

You can open documents created in Microsoft Word for MS-

DOS versions 1.0, 1.1, 1.2, 2.0, 4.0, 5.0, and 5.5, Microsoft

Word for Windows 6.0, and 7.0, and Microsoft Word 97,

2000, XP (2002), 2003, 2007, and 2010. You can also open

Microsoft Word Open XML documents (.docx) and Microsoft

Word Open XML Macro-enabled document (.docm).

When you open a Microsoft Word document in WordPerfect,

some information in the file may not be displayed in the same

way after it is converted.

34 Microsoft Word compatibility

To automatically save Microsoft Word files opened in

WordPerfect to the Microsoft Word format

1Click Tools ` Settings ` Files.

2On the Document page, choose a version of the MS Word format

from the Default save file format list box.

To automatically save files to their original format

1Click Tools ` Settings ` Files.

2On the Document page, enable the On save, keep document’s

original file format check box.

To insert a Microsoft Word file into a WordPerfect

document

1Click Insert ` File.

2Choose the drive and folder where the Microsoft Word file is stored.

If you can’t see the file, choose All files from the File type box.

3Click the Microsoft Word file.

4Click Insert.

Part Two: WordPerfect 35

Document basics

You can create documents from scratch. You can also open existing

documents — even those created in another word processor.

In this chapter:

• “Understanding the parts of a document”

• “Creating documents” on page 36

• “Opening documents” on page 37

Understanding the parts of a document

A WordPerfect document consists of one or more of the following

components.

Templ ate

A template is a preformatted document that can be used as a guide

for creating a new document.

Every document created in WordPerfect is based on either the default

template or a project template.

• When you open WordPerfect, the blank document you see is based

on the default template. For information, see “Default template”

on page 41.

• Project templates include fax cover sheets, memos, newsletters,

and brochures. For information, see “Project templates” on

page 43.

Text

Text can be typed directly into WordPerfect or imported from text

editors or other word-processing applications.

For information, see “Text basics” on page 45.

36 Document basics

Graphics

Graphics include shapes, drawings, pictures, and clipart.

• A shape is any object created with WordPerfect drawing tools.

• A drawing is created with Presentations menus and tools.

• A picture is a bitmap, or graphic image, that has been imported into

a WordPerfect document. Pictures can be imported from storage

media, photo-editing programs, or a scanner.

• Clipart images are images that can be brought into Corel applications

and used as they are or edited.

For information, see “Graphics” on page 65.

Styles

A style is a collection of formatting attributes applied to text (characters,

paragraphs, or documents) or graphics.

By formatting items with styles, you ensure consistent formatting

throughout a document. Whenever you change the formatting in a

style, you change the appearance of all items that use that style.

For information, see “Styles” on page 77.

Macros

Macros are used to automate application tasks. For example, you can use

WordPerfect macros to set margins, select a font, or create a merge file.

For information, see “Part Seven: Macros” on page 263.

Creating documents

You can create a document in WordPerfect by using the default

template, a blank document that includes formatting elements such as

margin settings, tab settings, and toolbars.

Part Two: WordPerfect 37

WordPerfect also includes ready-made project templates that you can

open and use to create a wide range of documents, including letters,

fax cover sheets, calendars, and business cards.

NEW for X6: You can create an eBook by using a template

specially designed for publishing to the MOBI format.

To create a document by using the default

template

• Click File ` New.

You can also apply the default template to a new document by

clicking the New blank document button on the toolbar.

For more information on the default template, see page 41.

To create a document by using a project template

• Click File ` New from project.

For more information on project templates, see page 43.

To create an eBook

1Click File ` New from project.

2Click the Create new tab.

3Choose [WordPerfect] from the list box.

If [WordPerfect] is not displayed in the list box, click Options, and

click Refresh projects.

4Choose eBook Publisher from the list.

5Click Create.

Opening documents

You can open word-processing documents that were created in

WordPerfect or in another application.

38 Document basics

The advantage of opening — rather than importing — a document

created in another application is that many of the formatting attributes

in the original document (such as page size, margins, font properties,

bullets, and underlining) are preserved.

To open a document

1Click File ` Open.

You can also click the Open button on the toolbar.

2Choose the drive and folder where the file is stored, and choose the

file.

You can also type the full path and filename in the File name list box.

3Click Open.

The document opens in a new document window, and a

corresponding button is added to the application bar. You can have

up to nine documents open within the application window.

NEW for X6: You can also

Go to the folder where an open

document is stored

Right-click the document button

on the application bar, and choose

Open containing folder.

Copy the folder path for an open

document

Right-click the document button

on the application bar, and choose

Copy full path.

Open more than nine documents

at a time

Split the documents across multiple

instances of WordPerfect. See also

“To transfer a document to a new

instance of WordPerfect” on

page 25.

Set documents accessed outside

WordPerfect to open in the first

available instance (rather than in a

new instance)

Click Tools ` Settings ` Files. On the

Document page, disable the

following check box: Outside

WordPerfect, open documents in

new application window.

Part Two: WordPerfect 39

PDF import

WordPerfect lets you import PDF files and scanned PDF files and then

access and reuse the text and graphics content. For example, if

you have a PDF file that was created by someone else, you can

open it in WordPerfect and edit the contents.

When you import PDF files, the text formatting may appear

different from that of the original PDF. You can alleviate most

conversion issues if you are familiar with the two most common PDF

document types: design documents and scanned documents.

Design documents

A design document is a PDF in which the layout is not necessarily

based on flow — for example, a magazine advertisement. Design

documents are typically created with graphics or illustration software,

such as CorelDRAW.

Text strings may be individual lines across sections on the page, as

opposed to a long paragraph that flows down a page. In such cases,

WordPerfect provides text flows for all text strings that were saved in

the graphics application when the PDF was created. The text and

formatting of graphic elements are also maintained.

Images are maintained in their original file formats, as is text that is

embedded in images that are not vector based.

The layout in the imported PDF may be different from the layout in the

original PDF, but you can still modify text strings and create a new

document without having to copy or redesign all the elements.

Scanned documents

A scanned document is a document that is read with a scanner and

saved as a graphic file, such as a JPEG. Scanned documents store all

information as one large image file that is not vector based.

40 PDF import

When you import a scanned document, WordPerfect uses OCR

technology to scan the document and reconstruct text strings and

images. The quality of the original scanned PDF that you import affects

the accuracy of what is displayed in the WordPerfect document.

To import a PDF file

1Click File ` Open PDF.

2Choose the drive and folder where the PDF document is stored.

3Choose the file.

4Click Open.

The Open PDF settings dialog box appears.

If the PDF document is protected by a password, type the password

in the Password box. If both permission and open passwords are

applied, type the permission password in the Password box.

5In the Page range area, enable one of the following options:

• Full document

• Pages (requires you to type a page range in the box)

6Click Open.

The PDF import dialog box appears.

You can import the content from the PDF file without text

formatting by enabling the Bring in content from original PDF

without any formatting check box.

Part Two: WordPerfect 41

Te m p l a t e s

A template is a preformatted document that can be used as a guide

for creating a new document. Every document created in

WordPerfect is based on either the default template or a project

template.

In this chapter:

• “Default template”

• “Project templates” on page 43

Default template

When you open WordPerfect, the blank document you see is based on

the default template—a special WordPerfect template (WPT) file that

records various workspace settings.

Besides storing basic document settings (such as the default font and

the default text and graphics styles), the default template also stores

any customizations you make to the WordPerfect work area.

Choosing the default template

You can choose a different default template.

You can also choose an additional objects template. This is a second

default template that stores objects such as keyboards, menus,

template macros, toolbars, and styles that you can use in addition to

or in place of those in the default template. For example, a system

administrator could use an additional objects template as a network

template that would overwrite a user’s default template.

Applying the current document style to the default template

You can apply the style used in the current document to the default

template.

42 Templates

Applying template settings across multiple instances

NEW for X6: You can choose to apply template changes across all

instances of WordPerfect. This technique is especially useful for

refreshing all open documents that are based on the same template.

Document, style, and compatibility settings typically affect all

instances, whereas customization settings affect only the current

instance (and subsequent instances). For details, see the Help.

To choose a different default template

1Click Tools ` Settings.

2Click Files.

3Click the Template tab.

4In the Default template folder box, click the Browse button.

5Choose the drive and folder where the template is stored.

6Click Select.

7In the Default template box, click the Browse button.

8Click the template you want to use as the default template.

9Click Open.

To choose an additional objects template

1Follow steps 1 to 3 in the previous procedure.

2In the Additional template folder box, click the Browse button.

3Choose the drive and folder where the template is stored.

4Click Select.

5In the Additional objects template box, click the Browse button.

6Click the template you want to use as the additional objects template.

7Click Open.

If desired, enable the Update default template from additional

objects template check box.

Part Two: WordPerfect 43

To use the current document style as the default

1Click File ` Document ` Current document style.

2Enable the Use as default check box.

To apply template changes across multiple

instances

1Click Tools ` Settings.

2Click Files.

3Click the Template tab.

4Enable the Apply template changes to all WordPerfect windows

check box.

You can apply both default-template and project-template

changes across multiple instances.

Project templates

WordPerfect lets you create documents from project templates. A

project template is a shell, or skeleton structure, that can consist of

elements such as margins, styles, and graphics objects. You fill in the

details and provide data to complete the project.

These are examples of project templates.

If you intend to use a specific template often, you can add it to the

Favorites category.

44 Templates

You can also use the PerfectExpert, which guides you through

basic tasks and helps you create detailed projects. For

information, see “To access the PerfectExpert” on page 16.

To create a document from a project template

1Click File ` New from project.

2Click the Create new tab.

3Choose [WordPerfect] from the list box.

If [WordPerfect] is not displayed in the list box, click Options, and click

Refresh projects.

4Choose a project template from the list.

5Click Create.

Some WordPerfect project templates use prompts to guide you

through the process of adding information to a document.

To add a project template to the Favorites category

1Click File ` New from project.

2Click the Create new tab.

3Choose a category from the list box.

4Choose a project template from the list.

5Click Copy to favorites.

You can view the contents of the Favorites folder. Click File ` New

from project. Choose [Favorites] from the list box.

Part Two: WordPerfect 45

Text bas i c s

In this chapter:

• “Entering text”

• “Inserting text” on page 46

Entering text

You can enter text in the document window. You can use the

shadow cursor to show where the text will be positioned.

You can also enter text in a text box so that it appears in a separate

frame.

To enter text in a document window

1Click in the document window.

2Type text.

To enter text by using the shadow cursor

1Click View ` Shadow cursor.

A check mark next to the menu command indicates that the

shadow cursor is enabled.

2Click anywhere on the page.

3Type text.

The shadow cursor changes appearance to show how text will

be aligned when you start typing. Small arrows beside the

shadow cursor point in different directions when text is left-

justified, centered, or right-justified.

To enter text in a text box

1Click Insert ` Text box.

2Type text.

46 Text basics

Inserting text

You can insert text from another file.

If you have more than one document opened, you can use the

application bar to insert text from one document to another document.

other documents or templates.

You can delete a graphics style that you have created, but you cannot

delete one of the preset graphics styles provided with WordPerfect.

You can edit a graphics style to apply different formatting. When you

edit a graphics style, all graphics boxes, borders, fills, and lines formatted

with that style are updated.

Part Two: WordPerfect 81

To create a graphics style

1Click Format ` Graphics styles.

2Enable one of the following options:

• Box

• Border

• Fill

• Line

3Click Create.

4Type a name for the style in the Style name box.

5Change the attributes of the graphics style.

To save a graphics style

1Click Format ` Graphics styles.

2Enable one of the following options:

• Box

• Border

• Fill

• Line

3Click Options ` Save as, and type a name for the style in the

Filename box.

The file is saved to the default template folder, as specified in

Tools ` Settings. If none is specified, WordPerfect saves the

styles where your user files are stored.

82 Styles

To delete a graphics style

1Click Format ` Graphics styles.

2Enable one of the following options:

• Box

• Border

• Fill

• Line

3Choose a style from the Styles list.

4Click Options ` Delete.

To edit a graphics style

1Click Format ` Graphics styles.

2Enable one of the following options:

• Box

• Border

• Fill

• Line

3Choose a style from the Styles list.

4Click Edit.

5Change the attributes of the graphics style.

Part Two: WordPerfect 83

Page margins

You can set margins by using guidelines. Guidelines are vertical or

horizontal dotted lines that are displayed on pages.

You can also set margins by using exact measurements or the

ruler.

All margin settings affect the current page and

subsequent pages until you change them.

To set the margins by using the margin guidelines

1Click View ` Guidelines.

2Enable the Margins check box.

3Point to one of the following guidelines:

• left vertical dotted guideline

• right vertical dotted guideline

• upper horizontal dotted guideline

• lower horizontal dotted guideline

The pointer changes to a double-sided arrow.

4Drag the guideline to a new position.

To set the margins by using exact measurements

1Click in the document where you want the margin changes to start.

2Click Format ` Margins.

3Click the Page setup tab.

4In the Document margins area, type in any of the following boxes:

• Left — lets you specify where the left margin starts

• Right — lets you specify where the right margin starts

• To p — lets you specify where the top margin starts

• Bottom — lets you specify where the bottom margin starts

84 Page margins

You can also set margins by clicking File ` Page setup.

To set the margins by using the ruler

1Point to the Margin marker to the left or right of the ruler.

The pointer changes to a double-sided arrow.

2Drag the Margin marker to a new location on the ruler.

You can also

Set all margins to the last margin

value edited

In the Document margins area,

click Equal.

Set all margins to the minimum size

allowed by the current printer

In the Document margins area,

click Minimum.

Part Two: WordPerfect 85

Page size and orientation

When creating documents, you can choose the size and orientation of

pages. The page size and orientation determine how a printer

formats and prints pages. You can choose from preset page

sizes, or you can create your own.

In this chapter:

• “Preset page sizes”

• “Page orientation” on page 86

• “Custom page sizes” on page 86

Preset page sizes

You can select preset page sizes.

To select a preset page size

1Click File ` Page setup.

2Click the Page setup tab.

3From the Page definition list box, choose one of the following:

• Printer page types — lists all page size options for installed

printers

• Standard page types — lists all page size options for most

printers

4Choose a page definition from the Page definition list.

5In the Page definition applies to area, enable one of the following

options:

• Current and following pages — applies the page definitions to

the current and following pages

• Current page only — applies the page definitions to the current

page only

86 Page size and orientation

Page orientation

You can specify page orientation.

To specify page orientation

1Click File ` Page setup.

2Click the Page setup tab.

3In the Orientation area, enable one of the following options:

• Portrait — prints the document on pages that have greater length

than width

• Landscape — prints the document on pages that have greater

width than height

Custom page sizes

You can create a custom page size from scratch, or you can modify a

preset page size. When you create a custom page size, it is added to the

printer’s page size selection as a preset. Therefore, you can apply the

custom size to more than one document. If you no longer require the

custom or modified page sizes, you can delete the page size or restore

the default page sizes.

In addition, you can divide a physical page into several logical pages.

Dividing pages is useful when you want to create small documents, such

as pamphlets, raffle tickets, or business cards.

This is an example of how you can divide pages.

Part Two: WordPerfect 87

To create a custom page size

1Click File ` Page setup.

2Click the Page setup tab.

3Click Add.

4In the Add new form dialog box, type a name for the new

page size in the Name box.

5Choose a predefined paper type from the Type list box.

6Choose a predefined paper size from the Size list box.

If you want to create a page size definition from a nonstandard

paper size, choose User defined size from the Size list box.

7Type values in the following boxes:

• Width

• Height

8Choose a paper source from the Source list box.

The paper source is not saved as part of the document. It must

be redefined for each document.

All printers have a nonprintable zone. If information is

formatted to print in this area, it will not print. To shift

information out of the nonprintable zone, you must specify

printing adjustments.

To modify a preset page size

1Click File ` Page setup.

2Click the Page setup tab.

3Choose a page definition from the Page definition list.

4Click Edit.

5Modify any of the settings.

88 Page size and orientation

To delete a page size

1Click File ` Page setup.

2Click the Page setup tab.

3From the Page definition list box, choose one of the following:

• Printer page types — lists all page size options for installed printers

• Standard page types — lists all page size options for most printers

4Choose a page definition from the Page definition list box.

5Click Delete.

When you delete a page size definition, you can no longer use

that definition; a document can print with a similar page

definition, but it may not be an exact match.

To restore default page sizes

1Click File ` Page setup.

2Click the Page setup tab.

3From the Page definition list box, choose one of the following:

• Printer page types — lists all page size options for installed printers

• Standard page types — lists all page size options for most printers

4Click Restore.

To divide a page

1Click File ` Page setup.

2Click the Layout tab.

3In the Divide pages area, type a value in one of the following boxes:

• Columns — lets you divide a page into a specified number of

columns

• Rows — lets you divide a page into a specified number of rows

Part Two: WordPerfect 89

Page flow

You can start (or “force”) a new page at any point in a document.

You can also change the text flow in a document by using hard

or soft returns:

• You can start a new line manually by inserting a hard return.

• A soft return wraps text to the next line and is inserted

automatically by WordPerfect when the line extends beyond

the right margin.

You can also make all text in a document, or only selected text, fit a

specific number of pages.

To f o r c e a ne w p a g e

1Click where you want to start a new page.

2Click Insert ` New page, or press Ctrl + Enter.

In Draft view, a new page break is displayed as a double line.

To insert a hard return

• At the end of a line or paragraph, press Enter.

A hard return displays as an [HRt] code in the Reveal Codes

window.

You can also view hard returns by clicking View ` Show ¶.

To insert a soft return

• As you type, WordPerfect automatically inserts a soft return at the

end of each line.

A soft return displays as an [SRt] code in the Reveal Codes

window.

90 Page flow

To make text fit a specific number of pages

1Click in a document.

To make only a certain block of text fit, select the text.

2Click Format ` Make It Fit™.

3Type a value in the Desired number of pages box.

The number of pages you set must be within 50 percent of the

document’s current page count.

4In the Items to adjust area, enable any of these check boxes:

• Left margin

• Right margin

• Top margin

• Bottom margin

• Font size

• Line spacing

5Click Make it fit.

Part Two: WordPerfect 91

Page columns

You can use columns to divide text vertically on a page. You can use

four types of columns in documents: newspaper, balanced

newspaper, parallel, and parallel with block protect.

You can add columns to documents to create newsletters,

glossaries, scripts, or inventory lists. You can discontinue

columns when they are complete. You can also delete columns

and quickly move through columns.

You can change the appearance of columns by inserting a vertical line

between the columns. This creates a visual separation between the

columns.

Newspaper columns

Text in newspaper columns flows down the column to the bottom of

a page or column break and starts again at the top of the next column.

Balanced newspaper columns

Balanced newspaper columns are similar to regular newspaper

columns, but each column is adjusted on the page so that all columns

are equal in length.

These are examples of pages with columns.

The left page displays newspaper columns.

The right page displays balanced newspaper columns.

92 Page columns

Parallel columns

The parallel column text is grouped across the page in a row. The next

row starts below the longest column of the previous row. Parallel

columns are useful for resumes, scripts, charts, inventory lists, or lists

where columns span multiple pages.

This is an example of parallel columns.

Parallel columns with block protect

Parallel columns with block protect keep each row of columns together.

If a column in one row becomes so long that it moves across a page

break, the entire row moves to the next page.

This is an example of parallel columns with block protect.

To create columns

1Click a page.

2Click Format ` Columns.

3Type a value in the Number of columns box.

Part Two: WordPerfect 93

4In the Type of columns area, enable one of the following options:

• Newspaper — makes text flow down a column to the bottom of

a page or column break and continues it at the top of the next

column

• Balanced newspaper — adjusts newspaper columns so

that columns are of equal length

• Parallel — groups columns across the page in rows, and

starts subsequent rows below the longest column of the

previous row

• Parallel w/block protect — keeps all rows of the columns

together across page breaks

You can also apply columns to a page by clicking the Columns

button on the toolbar.

To discontinue columns

1Click where you want columns to discontinue.

2Click Format ` Columns.

3Click Discontinue.

Press Ctrl + Enter to end one column and start the next

column.

To delete all columns

1Click in the top-left corner of the first column.

2Click Format ` Columns.

3Click Discontinue.

You can also delete columns by dragging the [Col Def] code

out of the Reveal Codes window.

94 Page columns

To n a v i g a t e c o l u m n s

To insert a vertical line between columns

1Select a column.

2Click Format ` Columns.

3Click Border/Fill.

4In the Column border/fill dialog box, click the Border tab.

5Choose Column between from the Available border styles list.

If you want to apply the vertical line only to a selected column group,

enable the Apply border to current column group only check box.

To move to Press

The top of a column Alt + Home

The last line of a column Alt + End

The previous column Alt + Left Arrow

The next column Alt + Right Arrow

Part Two: WordPerfect 95

Page numbering

In this chapter:

• “Numbering pages”

• “Changing the appearance of page numbers” on page 97

• “Forcing, suppressing, and stopping page numbers” on

page 97

For additional topics, please see “Numbering the parts of

a document” in the WordPerfect Help.

Numbering pages

WordPerfect allows you to insert page numbers in a document and to

choose where to position page numbers on a page.

These are examples of various page-numbering options:

(top left) none, (top right) bottom-right corner,

(bottom left) bottom center, and (bottom right) top-right corner.

When you begin page numbering, you can also specify which number

to begin with. For example, you may want the first page of a

document to be labeled page 3 instead of page 1.

You can also insert secondary page numbers, which allow you to start

a new page numbering scheme in a document. For example, suppose

you are creating a document in WordPerfect, but in the middle of the

document, you need to add maps that were not created in

96 Page numbering

WordPerfect. The WordPerfect document is 10 pages, but the maps

need to be added as pages 7 and 8. To accomplish this, you can start

page numbering at 1 at the beginning of the document and insert a

secondary page number, number 9, on the document’s page 7. This

would allow for the addition of the maps without disrupting the page

numbering.

To insert page numbers

1Click Format ` Page ` Numbering.

2From the Position list box, choose a position for the page numbers.

3From the Page numbering format list, choose a format for the page

numbers.

To specify an alternate starting page

1Click Format ` Page ` Numbering.

2Click Set value.

3In the Values dialog box, click the Page tab.

4Type a new page number in the Set page number box.

5Enable one of the following options:

• Always keep number the same — ensures that the number remains

the same when the document is edited

• Let number change as pages are added or deleted — lets the

number change as the document is edited

When you merge a multiple-page form document, you can

restart the page numbering for each merged record by enabling

the Always keep number the same option.

To insert a secondary page number

1Click Format ` Page ` Insert page number.

2Choose Secondary page from the list.

3Click Value/Adjust.

Part Two: WordPerfect 97

4In the Values dialog box, click the Secondary tab.

5Choose a numbering format from the Secondary page number

method list box.

6Type a value in the Set secondary page number box.

7Click Insert.

Changing the appearance of page numbers

You can change the font size and style, which includes

attributes, such as bold or italic, of page numbers.

To change the font attributes of page numbers

1On a page, click where you want the font change to begin.

2Click Format ` Page ` Numbering.

3Click Font.

4In the Page numbering font dialog box, choose a font from the Face

list.

5Choose a font size from the Size list box.

Forcing, suppressing, and stopping page numbers

By forcing a page number, you can insert a new page or make sure

that a certain page in a document always has an odd or even page

number.

In addition, you can suppress page numbering on one page in a

You can also

Change page number style In the Appearance area, enable one

or more check boxes.

Change page number color Open the color picker, and click a

color.

Change page number shading Type a value in the Shading box.

98 Page numbering

document. You can also stop the page numbers so that they are

removed from the entire document.

To f o r c e a p a g e n u m b e r

1Click on the page where you want to force a page number.

2Click Format ` Page ` Force page.

3Enable one of the following options:

• None — numbers the page sequentially in the document. This is

the default setting.

• Current page odd — inserts a blank page when necessary to make

sure the current page always has an odd page number

• Current page even — inserts a blank page when necessary to make

sure the current page always has an even page number

• Start new page — inserts a new page

To suppress a page number

1Click Format ` Page ` Suppress.

2Enable the Page numbering check box.

To stop page numbering

1Click Format ` Page ` Numbering.

2Choose No page numbering from the Position list box.

Part Two: WordPerfect 99

Headers and footers

You can use headers and footers to display information such as titles,

page numbers, dates, times, and document names.

In this chapter:

• “Creating and viewing headers and footers”

• “Inserting items into headers and footers” on page 100

• “Editing headers and footers” on page 101

Creating and viewing headers and footers

You can create headers and footers in a document. You can also view

headers and footers in Page view or Two pages view.

To create a header or footer

1Click Insert ` Header/Footer.

2Enable one of the following options:

• Header A

• Header B

• Footer A

• Footer B

If you want to align the header or footer with the document

margins, enable the Align with document margins check box.

3Click Create.

4Type the header or footer text.

You can use two different headers and two different footers on

any page in a document; however, only two headers and two

footers can be created on one page.

100 Headers and footers

To view a header or footer

• Click View, and click one of the following:

• Page

• Two pages

Headers and footers do not display in Draft view. If you want to

view a header or footer, the document must be open in Page or

Two pages view.

Inserting items into headers and footers

You can add a horizontal line to a header or footer to, for example,

create a separation between the information in the header or footer and

the document text.

You can also insert the path and filename of the active document into a

header or footer.

In addition, you can insert the date and time, or numbering, such as

page, chapter, volume, or total pages, into a header or footer.

To add a horizontal line to a header or footer

1Click where you want to add a horizontal line to a header or footer.

2Click Insert ` Line ` Horizontal line.

To insert the filename of the active document into a

header or footer

1Click where you want to insert the filename into a header or footer.

2Click Insert ` Other, and click one of the following:

• Filename

• Path and filename

If you rename the document, or move it to a different location on

your computer, the header or footer updates automatically.

Part Two: WordPerfect 101

If the document has not been saved, a code is inserted in the

header or footer. Once the document is saved, the filename

will display.

To insert the date and time into a header or footer

1Click where you want to insert the date or time into a header

or footer.

2Click Insert ` Date/Time.

3Choose a format from the Date/Time formats list.

4Click Insert.

To insert page numbering into a header or footer

1Click where you want to insert numbering into a header or footer.

2Click Format ` Page ` Insert page number.

3Choose a numbering format from the Number list.

4Click Insert.

To access more robust page-numbering options, click outside

the header or footer, and then click Format ` Page `

Numbering. For more information, see “Page numbering” on

page 95.

Editing headers and footers

WordPerfect lets you edit the text in headers and footers. You can also

adjust the distance below a header or above a footer. You can

suppress headers and footers so that they do not display on a page

and do not print. Discontinuing a header or footer removes it from the

remainder of the document.

You can also place a header or footer on odd or even pages of a

document.

102 Headers and footers

To edit the text in a header or footer

1Click Insert ` Header/Footer, and enable the header or footer.

2Click Edit.

3Make any changes to the text.

4Click File ` Close.

If the document is displayed in Page view or Two pages view, you

can also edit the header or footer by clicking anywhere inside the

header or footer.

To adjust the distance below a header or above a footer

1Click the Header/Footer distance button on the Header/Footer

toolbar.

2Type a value in the Distance between text and header/footer box.

To suppress a header or footer

• Click Format ` Page ` Suppress, and enable the header or footer.

To discontinue a header or footer

1Click Insert ` Header/Footer, and enable the header or footer.

2Click Discontinue.

You can also remove a header or footer from a document by

dragging its associated code from the Reveal Codes window.

To place a header or footer on odd or even pages

1Click Insert ` Header/Footer, and enable the header or footer.

2Click Create.

3Click the Header/Footer placement button on the Header/Footer

toolbar.

4Enable an option: Odd pages, Even pages, or Every page.

Part Two: WordPerfect 103

Footnotes and endnotes

Footnotes and endnotes allow you to add reference information to a

document, such as additional notes that accompany a topic or

that provide references. Footnotes are displayed at the bottom

of a page, while endnotes are found at the end of a document.

In this chapter:

• “Inserting footnotes and endnotes”

• “Finding footnotes and endnotes” on page 104

• “Editing and deleting footnotes and endnotes” on page 105

• “Formatting footnotes and endnotes” on page 106

For additional topics, please see “Working with footnotes and

endnotes” in the WordPerfect Help.

Inserting footnotes and endnotes

When you insert endnotes or footnotes, a reference number or mark

is inserted in the document text. That number or mark is linked to the

corresponding information in the endnote or footnote.

While working with a footnote or endnote, you do not have

access to all available WordPerfect functions until you return to

the body of the text.

To insert a footnote

1Click where you want the footnote reference mark to display.

2Click Insert ` Footnote/Endnote.

3Enable the Footnote number option.

If you want to restart the footnote numbering at a specific number,

type the number in the Footnote number box.

4Click Create.

104 Footnotes and endnotes

5Type the footnote text.

If you want to align the footnotes with the document margins, enable

the Align with document margins check box.

6Click File ` Close.

To insert an endnote

1Click where you want the endnote reference mark to display.

2Click Insert ` Footnote/Endnote.

3Enable the Endnote number option.

4Click Endnote placement.

5Enable the Insert endnotes at insertion point option.

6Click Create.

7Type the endnote text.

If you want to align the endnotes with the document margins, enable

the Align with document margins check box.

8Click File ` Close.

You can restart the endnote numbering at a specific number by

typing the number in the Endnote number box. When you enable

the Insert endnotes at insertion point and restart numbering

option, all endnotes up to the number you’ve specified display on

one page, and then a note numbering starts over with 1 on a

new page.

Finding footnotes and endnotes

WordPerfect lets you find specific footnotes or endnotes in a document.

To find a footnote

1Click Insert ` Footnote/Endnote.

2Enable the Footnote number option.

Part Two: WordPerfect 105

3In the Footnote number box, type the number of the footnote you

want to find.

4Click Edit.

To find an endnote

1Click Insert ` Footnote/Endnote.

2Enable the Endnote number option.

3In the Endnote number box, type the number of the endnote

you want to find.

4Click Edit.

Editing and deleting footnotes and endnotes

You can edit footnote or endnote text.

When you delete a footnote or endnote number or mark, the note text

for that footnote or endnote is automatically deleted. In addition, the

footnotes and endnotes that follow are renumbered.

To edit a footnote

1Find the footnote. See “To find a footnote” on page 104.

2Edit the footnote text.

3Click File ` Close.

If you are using Page view, you can edit the footnote text by

clicking in the text.

You can restore a deleted footnote number by clicking the

Note number button on the property bar.

To edit an endnote

1Find the endnote. See “To find an endnote” on page 105.

2Edit the endnote text.

3Click File ` Close.

106 Footnotes and endnotes

If you are using Page view, you can edit the endnote text by

clicking in the text.

You can restore a deleted endnote number by clicking the Note

number button on the property bar.

To delete a footnote or endnote

1Select the footnote or endnote number or mark.

2Press Delete.

Formatting footnotes and endnotes

You can change the formatting of footnote and endnote text, as well as

that of the reference mark that displays in the document text.

To specify the text and numbering styles of footnotes and

endnotes

1Click Insert ` Footnote/Endnote.

2Enable one of the following options:

• Footnote number

• Endnote number

3Click Options, and click Advanced.

4In the Edit numbering style area, click one of the following:

• In text — lets you specify a format for all footnote or endnote

numbers that display in the document text

• In note — lets you specify a format for footnote or endnote text

5In the Styles editor dialog box, modify any attributes.

Part Two: WordPerfect 107

Saving documents

By default, you can save documents in WordPerfect 6–X6 format. This

ensures cross-platform compatibility for documents saved in

WordPerfect 6.x and later, and lets you save a document in an

earlier version of WordPerfect. You can also save documents in

formats other than WordPerfect, such as Microsoft Word.

You can save a single document, or you can save all documents

in the current instance of WordPerfect. You can save a document to a

new location. You can also save selected text or graphics in a new

WordPerfect document.

Saving without metadata

When you save a document, it may contain information that you do

not want others to see — for example, the name of your computer or

a document summary. This information is known as metadata, which

is data used to identify, describe, and locate electronic resources on a

network.

Metadata is used to enhance the editing, viewing, filing, and

retrieving of electronic documents. It is important to keep this

information stored in the original document, but you can avoid

sharing the metadata with others by saving a version of the document

without including the metadata.

Saving automatically

WordPerfect lets you create backup copies of documents. Creating

backup copies helps prevent the loss of your work if you close a

document before saving it, or if a power failure occurs.

Reverting documents

NEW for X6: You can revert a document to its last saved state.

108 Saving documents

To save a document

1Click File ` Save.

You can also press F3 or click the Save button on the toolbar.

2Choose the drive and folder in which you want to save the file.

To save a file in a format other than WordPerfect, choose a file format

from the File type list box.

3Type a name in the Filename box.

To embed the fonts in the document, enable the Embed fonts using

True Doc® check box.

4Click Save.

If you have already saved the document, you will not be

prompted to specify the drive, folder, and filename.

Embedding fonts ensures that the information for all fonts used

in a document is saved with the document. You may want to

embed fonts if you are using an unusual font, or if you want to

ensure that the font you are using is displayed properly.

A filename cannot exceed 255 characters.

To save all documents in the current instance

•On the Shipping macros toolbar, click the Save all button.

If the Shipping macros toolbar is not displayed, click View `

Toolbars, and enable the Shipping macros check box.

You can also

Save changes to a document Click File ` Save.

Rename a file Right-click the file, and click

Rename. Type a new name in the

Filename box.

Part Two: WordPerfect 109

To save a document to a new location

1Click File ` Save as.

2From the Save in list box, choose the drive and folder in which you

want to store the document.

3Click Save.

To save selected text or a graphic in a new

document

1Select the text or graphic you want to save in a new

document.

2Click File ` Save.

3In the Save area, enable one of the following options:

• Selected text

• Selected graphic

4Click OK.

5In the Save file dialog box, choose the drive and folder in which you

want to save the file.

6Type a name in the Filename box.

7Click Save.

To save a document without metadata

1Click File ` Save without metadata.

2Choose the drive and folder in which to save the document.

By default, _mtd is added to the filename to identify that the file

does not contain metadata.

3Enable the Keep original document open check box.

If this check box is not enabled, the original document closes, and

the metadata-free version remains open.

4In the Select metadata to remove area, enable any of the check

boxes.

110 Saving documents

Comment information includes the comment writer’s name and

initials, and the date the comment was inserted in the document. If

you want to remove both the comment text and the comment

information, enable the Content and information option. If you want

to remove only the comment information, enable the Information

only option.

5Click Save.

To set timed document backups

1Click Tools ` Settings.

2Click Files.

3On the Document page, enable the Timed document backup every

check box.

4Type a value in the minutes box.

To revert a document to its last saved state

•On the Shipping macros toolbar, click the Revert button.

If the Shipping macros toolbar is not displayed, click View `

Toolbars, and enable the Shipping macros check box.

You can also

Save backup files in a specific folder In the Backup folder box, click the

Browse button. Choose the

drive and folder in which you want

to save backup files.

Save a backup file each time you

save a document

Enable the Save original document

as a backup at each save check box.

Part Two: WordPerfect 111

Printing

In this chapter:

•“Printing documents”

• “Printing envelopes and labels” on page 113

For additional topics, please see “Printing” in the

WordPerfect Help.

Printing documents

WordPerfect provides numerous options for printing documents.

To print a document

1Click File ` Print.

2On the the Main page, choose a printer from the Name box.

3In the Print range area, enable one of the following options:

• Full document — prints the entire file

• Current page — prints the page where the cursor is located

• Pages — prints the pages specified in the Pages box:

A hyphen (-) between numbers defines a range of sequential

pages. For example, 1-5 prints pages 1 to 5.

A comma (,) between numbers defines a series of non-

sequential pages. For example, 1, 5 prints pages 1 and 5 only.

Any combination of hyphens and commas is supported. For

example, 1-3, 5, 7, 10-12 prints the following pages: 1, 2, 3, 5,

7, 10, 11, and 12.

• Selected text — prints the selected text in the document

(available only if text is selected)

• Document summary — prints only the document summary

(available only if there is a document summary)

4Click Print.

112 Printing

To print multiple copies

1Click File ` Print.

2On the Main page, type the number of copies you want to print in the

Number of copies box.

If you want the copies collated, enable the Collate option.

3Click Print.

To print a document saved on disk or on a network drive

1Click File ` Print.

2Click the Advanced tab.

3Enable the Document on disk check box.

4Click Browse.

5In the Open file dialog box, choose the drive and folder where the

document is stored.

6Double-click the document name.

7Click Print.

To print sections of a document

1Click File ` Print.

2Click the Advanced tab.

3Type a number or a combination of numbers in any of the following

list boxes:

• Page(s)/Label(s) — prints the specified pages

• Secondary pages — prints the specified secondary pages

• Chapters — prints the specified pages in the specified chapters

• Volumes — prints the specified pages in the specified volumes

4Click Print.

The Volumes setting takes precedence over all other settings,

followed by chapters, secondary pages, and page(s)/label(s).

Part Two: WordPerfect 113

Printing envelopes and labels

To print on different sizes of paper, you must select a page size

definition so the printer can format and print a document as you

want.

WordPerfect allows you to print different sizes of envelopes.

You can select a label size. You can also print labels.

To print an envelope

1Click the page of a document that is set up as an envelope.

2Click File ` Print.

3Click the Main tab.

4Click Print.

You can also print an envelope by clicking the Print current

envelope button on the property bar.

To select a label size

1Click the page where you want labels to begin.

2Click Format ` Labels.

3In the List labels for area, enable one of the following options:

• Laser printed — if you are using a laser printer

• Tractor-fed — if you are using a tractor-fed printer

• Both — if you are using a tractor-fed laser printer

4Choose a label definition from the Labels list.

5Click Select.

To print a label

1Click File ` Print.

2Click the Advanced tab.

114 Printing

3In the Page(s)/Label(s) list box, type the number of each label or a

range of labels. For example:

• To print label 3, type 3.

• To print labels 3 and 8, type 3, 8.

• To print label 3 through the end of the document, type 3-.

4Click Print.

The screen changes so that the first label is displayed and the rest

of the document window is shaded. As you fill the labels with

text, more label “pages” display in the window.

Labels that reach the edge of the sheet may not print correctly on

printers with a wide nonprinting zone. You must adjust the label

size to account for the printer’s nonprinting zone. Also, printing

the same label on different printers may give different results.

Part Two: WordPerfect 115

PDF publication

You can publish a file to PDF if you need to do the following:

• share the file with others who do not have WordPerfect Office

installed on their computers

• preserve the typography, images, graphics, color, and

formatting of the original file

This file format does not require the use of a particular operating

system. After downloading and installing Adobe® Reader®, any

computer user can view, share, or print PDF files.

To publish to PDF

1Click File ` Publish to PDF.

2Choose the drive and folder where you want to save the file.

3Type a filename in the File name box.

4From the PDF style list box, choose one of the following options:

• Commercial printing (Largest file size) — creates a high-quality

PDF to send to a printer or digital copier

• PDF/A-1a (Level A compliance) — creates a standardized PDF file

that ensures the long-term archiving of the document. This

option allows document tags and font encoding to be

preserved.

• PDF/A-1b (Level B compliance) — creates a standardized PDF file

that ensures the long-term archiving of the content. This option

does not include the preservation of document tags and font

encoding.

• Publishing online (Smallest file size) — creates a PDF suitable for

online viewing, such as a document to be distributed by e-mail

or displayed on the Web

• Publishing online and printing — creates a PDF suitable for

viewing or printing on a laser or desktop printer

116 PDF publication

5Click Settings, and specify any additional PDF settings in the Publish

to PDF settings dialog box that appears.

For example, if you want to publish only parts of the document to PDF,

you can enable one of the following options in the Export range area

of the General page:

• Full document — publishes the entire file

• Current page — publishes the active page only

• Pages — publishes a portion of the file

This option requires you to type a page range in the box. You can

use a hyphen to indicate a range of pages and a comma to indicate

nonconsecutive pages. For example, typing 1-5 lets you publish

pages 1 to 5, whereas typing 1,5 lets you publish pages 1 and 5.

• Selection — publishes selected text

Click OK to apply your settings and return to the Publish to PDF dialog

box.

6Click Save.

If you do not want the PDF file to open automatically after it is saved,

disable the Open PDF after saving check box.

If you publish to a PDF/A style, the document fonts are

automatically embedded in the file. However, some licensed

fonts are meant to be viewed only in the original document, so

you are prohibited from redistributing the font. Therefore, before

publishing to the PDF/A style, you must make sure that you can

redistribute the fonts.

Part Three: Quattro Pro 117

Part Three: Quattro Pro

Quattro Pro lets you create professional spreadsheet-based

documents to help you manage data. With Quattro Pro, you can

create a notebook that contains a single spreadsheet or an entire

project. Quattro Pro provides all the tools you need to produce tables,

financial forms, lists, databases, charts, reports, or any other

type of data-oriented document.

About Quattro Pro

See the following chapters:

• “Quattro Pro basics” on page 119

• “Navigation and display” on page 125

• “Microsoft Excel compatibility” on page 129

Setting up Quattro Pro projects

See the following chapters:

• “Notebook basics” on page 131

• “Spreadsheet basics” on page 135

• “Data entry” on page 139

• “Calculations” on page 143

Editing and formatting spreadsheets

See the following chapters:

• “Editing spreadsheets” on page 147

• “Formatting text” on page 151

• “Formatting data” on page 153

• “Formatting cells” on page 155

118 Part Three: Quattro Pro

Formulas and functions

See the following chapters:

• “Formulas” on page 159

• “Functions” on page 161

Charts

See the following chapter:

•“Charts” on page163

Sharing Quattro Pro projects

See the following chapter:

• “Sharing Quattro Pro projects” on page 167

The Quattro Pro page of the Reference Center offers extensive

program help: reference topics, tutorials, tips, insights, and

more. See “To access the Reference Center” on page 10.

Part Three: Quattro Pro 119

Quattro Pro basics

In this chapter:

• “Starting Quattro Pro”

• “Understanding the components of a notebook”

• “Working with toolbars” on page 122

• “Working with the application bar” on page 123

• “Working with Quattro Pro Experts” on page 123

• “Quitting Quattro Pro” on page 124

For additional topics, please see “Quattro Pro basics” in

the Quattro Pro Help.

Starting Quattro Pro

Let’s begin by starting Quattro Pro.

To start Quattro Pro

• On the Windows taskbar, click Start ` All Programs `

WordPerfect Office X6 ` Quattro Pro.

Understanding the components of a notebook

Notebooks provide a way to organize many spreadsheets within the

same file. There are 18,000 spreadsheets in a notebook. Each

spreadsheet consists of approximately 1,000,000 rows and 18,000

columns.

Spreadsheets

A spreadsheet is an electronic ledger. It contains columns and rows in

which you enter, arrange, calculate, and analyze data. In a

spreadsheet, you can arrange and categorize data, perform simple

math operations, and apply complex formulas. Once you enter your

120 Quattro Pro basics

data in a spreadsheet, you can create a chart, add maps and graphics,

or produce a report.

The spreadsheet you see when Quattro Pro opens is one of thousands

available in each notebook.

Objects sheet

The last sheet of every notebook is the Objects sheet. The Objects sheet

displays an icon for every chart in the notebook. This sheet also displays

icons for custom dialog boxes you build. You can copy, rename, and

print items in the Objects sheet. The Objects sheet property bar has

buttons for creating, editing, and displaying charts and for building

custom dialog boxes.

Project templates

Project templates let you create a new notebook based on a pre-

designed project. Many of the Quattro Pro project templates provide a

basic format and structure for common spreadsheets and data entry

forms. You can also create your own project templates.

Values

A value is a number, date, formula, or the result of a formula. Quattro

Part Three: Quattro Pro 121

Pro automatically determines whether data is a value or a label. As you

type your data in a cell, the READY indicator on the application bar

changes to LABEL or VALUE, depending on the type of data you enter.

Labels

Labels contain alphanumeric data, such as titles, phone numbers, or

addresses. Quattro Pro interprets and formats labels differently than it

does values. Values are calculable; labels are not.

Formulas

Formulas are mathematical equations. Formulas usually refer to

numbers in other cells in order to calculate a value, such as the

difference between the values in two cells or the total of values

in a column. You can use mathematical functions and numbers in

formulas.

Functions

Spreadsheet functions are built-in formulas that automate many of

the calculations you perform in a spreadsheet. For example,

@AMAINT is a spreadsheet function that calculates the accumulated

interest paid on a loan after a specified number of payments. All

spreadsheet functions are preceded by an @ sign.

Macros

Macros are computer scripts that automate complex or repetitive

command sequences. A macro is a sequence of commands that

Quattro Pro runs automatically. Macros can perform keystrokes,

mouse actions, and menu commands. You can use macros to

automate tasks (such as printing a standard report), enter frequently

used labels with a keystroke, or build complete applications to simplify

Quattro Pro tasks for other users.

122 Quattro Pro basics

Working with toolbars

Toolbars give you quick access to the features you frequently use.

The following standard toolbars come with Quattro Pro:

•Notebook — provides tools for entering and editing data

•Selection formatting — provides tools for manipulating the current

selection

•Data manipulation — provides tools for working with notebook cells

and selections

•Drawing tools — provides tools for drawing or inserting objects in a

graphics window, and for arranging objects on a layer on top of the

notebook

•Outlining tools — provides tools for grouping data in collapsible and

expandable sets of information

•Auditing tools — provides tools for tracing dependent cells,

precedents, and even errors in large, complex notebooks

•Review — provides tools for reviewing shared notebooks

•Experts and numeric tools — provides tools for quickly creating maps,

charts, and budgets, and for performing computations

•CrossTab report — provides tools for manipulating cross-tab reports

•Visual Basic® — launches the Visual Basic Editor and Visual Basic

Design Mode

To display a toolbar

1Right-click any toolbar.

2Click the toolbar you want to display.

To move a toolbar

1Point to the two vertical gray lines at the left of a toolbar.

2Drag the toolbar to a new position.

Part Three: Quattro Pro 123

Working with the application bar

The application bar displays mode and status indicators. For example,

if you press Caps lock, the application bar display shows that Caps lock

is on.

The QuickCell™ feature is also displayed on the application bar. With

QuickCell, you can view a selected cell on the application bar to see its

updated value as you change other cells elsewhere in the spreadsheet.

To use the QuickCell feature

1Click a cell on the spreadsheet.

2On the application bar, click QuickCell.

Working with Quattro Pro Experts

Quattro Pro Experts guide you step by step through many spreadsheet

tasks. You can access Quattro Pro Experts from a toolbar or from a

menu. The following Experts are available:

•PerfectExpert — helps you quickly perform many common Quattro

Pro tasks

•Analysis Expert — helps you make many analysis calculations, such

as advanced regression, correlation, covariance, exponential

smoothing, F-test, moving average, sampling, T-test, and Z-test

You can also

Clear the QuickCell value Click a blank cell on the spreadsheet, and

click QuickCell.

Disable QuickCell Right-click the application bar, click

Customize ` Application bar ` Add new

command, and drag the QuickCell

button from the application bar to the

spreadsheet window.

124 Quattro Pro basics

•Budget Expert — guides you in creating five different budget

templates for both home and business use

•Consolidate Expert — lets you combine cells using statistical operators

(SUM, AVG, COUNT, MIN, MAX, STD, STDS, VAR, VARS), after which

you can sort the combined data

•External Data Expert — lets you easily import data from a database,

such as a Paradox® or dBASE database. It also supports Query By

Example (QBE) and Open Database Connectivity (ODBC).

•Map Expert — builds a map from selected cells of data

•Scenario Expert — lets you create and display groups of scenarios

(data conditions and results) based on models in your notebook

•What-If Expert — lets you create tables that show the effect of

changing one or two variable cells referenced in a formula

To access a Quattro Pro Expert from a toolbar

1Right-click a toolbar, and click Experts and numeric tools.

2From the Experts and numeric tools toolbar, click the Expert you wish

to use.

You can point to a toolbar button to see a description of a

particular Expert.

Quitting Quattro Pro

You can quit Quattro Pro.

To quit Quattro Pro

• Click File ` Exit.

If you have changed any files, you are prompted to save your

work.

Part Three: Quattro Pro 125

Navigation and display

In this chapter:

• “Navigating notebooks and spreadsheets”

• “Working with windows and views” on page 126

For additional topics, please see “Viewing and navigating

notebooks and spreadsheets” in the Quattro Pro Help.

Navigating notebooks and spreadsheets

You can cycle through open notebooks. You can navigate

columns and rows on a spreadsheet. You can also automatically

scroll through a spreadsheet.

In addition, you can quickly navigate to the Objects sheet.

To cycle through open notebooks

• On the application bar, click the button that displays the notebook's

name.

You can also move through open notebooks by pressing

Shift + F6 to cycle forward or Ctrl + F6 to cycle backwards.

To navigate a spreadsheet

• Press the relevant key, as outlined in the table below.

To Do the following

Move down columns after entering

data

Press Enter or the Down arrow.

Move up columns after entering

data

Press the Up arrow.

Move across rows after entering

data

Press the Left arrow or Right arrow.

TIP: You can also press Tab.

126 Navigation and display

To automatically scroll through a spreadsheet

1On the notebook toolbar, click AutoScroll .

The cursor changes to the AutoScroll arrow.

2Move the AutoScroll arrow in the direction you want to scroll.

The scrolling speed increases as you move the arrow farther away

from the AutoScroll tool.

You can disable AutoScroll by clicking anywhere on the

spreadsheet.

To go to the Objects sheet

• Click the Quick tab button at the bottom left of the notebook

window.

To return to the original spreadsheet, click the Quick tab

button again.

Working with windows and views

A Quattro Pro window displays a Quattro Pro file, or a file imported into

Quattro Pro. While working in Quattro Pro, you can have several

windows open. For example, suppose you are working with four

different notebooks, each dealing with a quarterly report; you can

display all four at once.

You can select which windows you want open, and how you want to

view the data in those windows. In addition, there are several methods

of rearranging windows on your desktop. You can also hide windows.

You can use Zoom to make the notebook display larger or smaller.

You can also change how you view your notebook without changing the

notebook itself. For example, you can use Draft view when quickly

entering data, or you can use Page view when you want to change

margins and see how information will fit on a printed page.

Part Three: Quattro Pro 127

To select a notebook window

• On the application bar, click the button that displays the window's

name.

The window with the highlighted title bar is active.

You can toggle back and forth between Quattro Pro and a

non-spreadsheet window, such as the spelling checker, by

pressing Alt + F6.

To arrange notebook windows

When possible, tiled windows are given equal room on the

screen.

To hide a notebook window

1Click the window.

2Click Window ` Hide.

To show a hidden notebook window, click Window ` Show.

To zoom in and out of a notebook

1Click View ` Zoom.

2Select a zoom level.

3Enable the Notebook option.

The zoom level does not affect printed output.

To restore the screen to its normal display, choose 100%.

To Do the following

Tile windows vertically Click Window ` Tile top to bottom.

Tile windows horizontally Click Window ` Tile side by side.

Have windows overlap Click Window ` Cascade.

128 Navigation and display

To select a notebook view

1Click View.

2Click one of the following views:

• Draft — does not display some document elements such as

footers, page breaks, and margins, although they may exist in the

notebook

• Page — displays your notebook pages the way they will look when

printed

• Page breaks — displays soft and hard page breaks

• Objects — displays the Objects sheet, the last sheet in the

notebook

The view that is currently selected when you exit Quattro Pro is

the view that will appear when you open Quattro Pro again.

You can drag graphics or charts while in Draft view or Page view.

To see multiple pages while in Page view, click View ` Zoom, and

choose 50 percent (%) or less. To change margins while in Page

view, drag a blue margin line to set the current margin for a

column or row of pages.

Part Three: Quattro Pro 129

Microsoft Excel compatibility

In this chapter:

• “Simulating the Microsoft Excel workspace”

• “Sharing spreadsheets with Microsoft Excel users” on page 130

For additional topics, please see “Compatibility with Microsoft

Excel” in the Quattro Pro Help.

Simulating the Microsoft Excel workspace

If you recently switched from Microsoft® Excel® to Quattro Pro,

you may not be familiar with the Quattro Pro workspace. While

there are many similarities between the two applications, you may find

it easier to simulate the Microsoft Excel workspace.

In addition, you can display the Compatibility toolbar, which gives you

immediate access to tools such as saving documents to Microsoft

Excel and publishing to HTML.

To work in the Microsoft Excel workspace

1Click Tools ` Settings.

2Click Workspace.

3Enable the check box beside the Microsoft Excel workspace in the

available workspaces list.

Quattro Pro features, including toolbars and menus items, are

rearranged to simulate where you would find their equivalents in

Microsoft Excel.

To display the Compatibility toolbar

1Click View ` Toolbars.

2Enable the Compatibility toolbar check box in the Toolbar list.

130 Microsoft Excel compatibility

Sharing spreadsheets with Microsoft Excel users

Quattro Pro makes it possible for you to share your Quattro Pro

spreadsheets with Microsoft Excel users and for them to share their

workbooks with you.

To save a Quattro Pro notebook as a Microsoft Excel file

1Click File ` Save as.

2Choose the drive and folder where you want to save the file.

3Type a filename in the Filename box.

4Choose a Microsoft Excel file type from the File type list box.

To open a Microsoft Excel workbook in Quattro Pro

1Click File ` Open.

2Choose the drive and folder where the workbook is stored.

If you can’t see the file, choose All files from the File type box.

3Double-click the workbook's filename.

You can open Microsoft Excel version 3, 5, 7, 97, 2000, 2002

(XP), 2003, 2007, and 2010 workbooks in Quattro Pro. You can

also open Microsoft Excel Open XML workbooks (.xlsx) and

Microsoft Excel Open XML Macro-enabled workbooks (.xlsm).

When opening Microsoft workbooks in Quattro Pro, some

information may not display as it did in Microsoft Excel.

To automatically save to the Microsoft Excel format

1Click Tools ` Settings.

2In the list of categories, double-click Compatibility.

3Choose XLS from the Default file type list box.

Part Three: Quattro Pro 131

Notebook basics

In this chapter:

• “Creating and opening notebooks”

• “Adding and deleting spreadsheets” on page 132

• “Moving and copying spreadsheets” on page 133

• “Renaming spreadsheets” on page 134

Creating and opening notebooks

When you start a new spreadsheet in Quattro Pro, you must first

create a notebook. You can create a notebook from the default

template or from a list of project templates:

• When you create a notebook from the default template, you must

format the data yourself and perform your own calculations.

• Project templates prompt you for data and then format and

calculate it automatically.

You can also open a notebook.

To create a notebook from the default template

• Click File ` New.

To create a notebook from a project template

1Click File ` New from project.

2Click the Create new tab.

3Select Quattro Pro from the Categories list box.

4Choose a project from the Projects list.

5Click Create.

6Use the PerfectExpert panel to modify the project.

132 Notebook basics

To open a notebook

1Click File ` Open.

2Choose the drive and folder where the notebook is stored.

3Click a filename

4Click Open.

Adding and deleting spreadsheets

You can add or delete single or multiple spreadsheets to or from your

notebook.

To insert a spreadsheet

1Click the tab of the spreadsheet you want to follow the new

spreadsheet.

2Click Insert ` Insert sheet.

To insert multiple spreadsheets

1Click Insert ` Insert cells.

2Enable the Sheets option in the Dimension area.

3Enable the Entire option in the Span area.

4Type a 3D selection in the Cells field.

For example, to insert three sheets before spreadsheet B, enter

B:A3..D:A3 (it does not matter which cell you reference).

To delete a spreadsheet

1Click a spreadsheet tab.

2Click Edit ` Delete cells.

3Enable the Sheets option.

4Enable the Entire option.

You can also delete a spreadsheet by right-clicking a spreadsheet

tab, and clicking Delete sheet.

Part Three: Quattro Pro 133

To delete multiple spreadsheets

1Click the first spreadsheet tab.

2Hold down Shift while you click the last spreadsheet tab to delete.

A black line appears under the tabs.

3Click Edit ` Delete cells.

4Enable the Sheets option.

5Enable the Entire option.

Moving and copying spreadsheets

You can move sheets within a notebook or between notebooks

to reorder them by using the mouse to drag the spreadsheet tab

to another location. In the same way, you can also copy

spreadsheets within a notebook.

To move a spreadsheet

1Click the tab of the spreadsheet you want to move.

2Drag the spreadsheet tab until a sheet icon appears.

3Move the sheet icon by dragging right or left along the row of tabs.

4Release the mouse button when the sheet icon is where you want

to place the spreadsheet.

You can also move a spreadsheet by clicking Edit ` Move

Sheets, and specifying the sheets to move.

To copy a spreadsheet

1Hold down Ctrl and click the tab of the spreadsheet to copy.

2Drag the spreadsheet tab until a sheet icon appears.

3Move the sheet icon by dragging right or left along the row of tabs.

4Release the mouse button when the sheet icon is where you want

to place the spreadsheet.

134 Notebook basics

You can also copy a spreadsheet by clicking Edit ` Select all, and

then clicking Edit ` Copy.

Renaming spreadsheets

Each spreadsheet in a notebook has a tab at the bottom. This tab

displays the name of the spreadsheet. Spreadsheets are initially named

with letters of the alphabet in sequence, from A to Z, continuing from

AA to AZ, up to ZZZ. You can assign a descriptive name to a spreadsheet

using up to 64 characters (letters and numbers).

To rename a spreadsheet

1Click Format ` Sheet properties.

2Click the Name tab.

3Type a descriptive name.

The Objects sheet (the last sheet in the notebook) cannot be

renamed.

When you rename a spreadsheet, formulas that refer to the

renamed spreadsheet adjust to use the new name.

To reassign the original name to a spreadsheet, click Reset.

You can also name a spreadsheet by double-clicking its tab.

Part Three: Quattro Pro 135

Spreadsheet basics

In this chapter:

• “Selecting cells, rows, and columns”

• “Inserting and deleting cells, rows, and columns” on page 137

Selecting cells, rows, and columns

You can select cells individually or in rows, columns, blocks, or

3D blocks. When you select a cell, a black-bordered rectangle

displays to indicate the active cell. This rectangle is called the

selector.

When you need to enter cell references in dialog boxes, it is

usually easier to select the cells rather than type the entire cell address.

Quattro Pro lets you use the Range picker to easily select cells.

You can lock specific rows and columns of a spreadsheet so that their

titles remain on the screen as you scroll. A blue line divides the locked

area and the notebook data. Locked titles do not affect printing.

Finally, you can repeat titles on each spreadsheet of a printed

notebook.

To select nonadjacent cells

1Select the first group of cells.

2Hold down Ctrl, and select additional cells.

To select a 3D block of cells

1Select the cells on the first spreadsheet.

2Hold down Shift, and click the tab for the last spreadsheet in the

series.

A black line appears under the tabs; the same cells are now

selected on all the sheets where the black line appears.

136 Spreadsheet basics

The cells remain selected only until you click elsewhere in the

notebook.

To select cells from a dialog box

1Click the Range picker .

2Select the cells you want to appear in the edit field of the dialog box.

3Maximize the dialog box.

You can also select cells by double-clicking the contents of the

edit field.

To select a row or column

• Click the row or column heading.

To select multiple spreadsheets

1Click the tab of the first spreadsheet to select.

2Hold down Shift while clicking the last spreadsheet tab to include.

A black line appears under the tabs.

To lock titles on a spreadsheet

1Select the top-left cell of the area you want to remain scrollable.

2Click View ` Locked titles.

A blue line divides the locked area and the notebook data.

The Locked titles option is only available in Draft view.

To unlock titles, click View ` Locked titles again.

To repeat column titles on a printed notebook

1Click File ` Page setup.

2Click the Options tab.

3Type the location of the column title in the Top he adin g box.

Part Three: Quattro Pro 137

You can also repeat row titles by typing the location of the row

title in the Left heading box.

Inserting and deleting cells, rows, and columns

You can insert cells, rows, or columns anywhere in a spreadsheet.

When you insert an item, existing data is pushed down, to the right,

or to the back of the notebook to make room for the new item.

When data is no longer useful, you can easily delete cells, rows,

columns, or multiple rows and columns.

To insert a cell

1Select a cell in the location where you want to insert a new

cell.

2Click Insert ` Insert cells.

3Enable the Partial option in the Span area.

4Enable one of the following options in the Dimension area:

• Rows — The selected cell will shift down and out of the way.

• Columns — The selected cell will shift to the right.

• Sheets — The selected cell will shift to the next spreadsheet.

You can also insert multiple cells. Make sure the upper-left

corner of the cells you select contains the first cell entry you

want shifted right, down, or back. The cells you select should

be the same size as the number of cells you want to insert.

To insert a row

1Select the row heading just below where you want the row

inserted.

2Click Insert ` Insert row.

You can insert multiple rows by selecting multiple row

headings, and clicking Insert ` Insert row.

138 Spreadsheet basics

To insert a column

1Select the column heading to the right of where you want the column

inserted.

2Click Insert ` Insert column.

You can insert multiple columns by selecting multiple columns

headings, then clicking Insert ` Insert column.

To delete a cell

1Select the cell you want to delete.

2Click Edit ` Delete cells.

3Enable the Partial option in the Span area.

4Enable one of the following options in the Dimension area:

• Rows — The cell below the selected cell shifts up.

• Columns — The cell to the right of the selected cell shifts to the

left.

• Sheets — The corresponding cell on the next spreadsheet shifts to

the current spreadsheet.

You can also delete multiple cells by first selecting a block of cells.

To delete a row or a column

1Select the row or column heading.

2Click Edit ` Delete cells.

You can delete multiple rows or columns by selecting multiple

headings, and clicking Edit ` Delete cells.

Part Three: Quattro Pro 139

Data entry

In this chapter:

• “Creating labels and special characters”

• “Entering values” on page 140

Creating labels and special characters

You can create labels in a spreadsheet which, unlike other cell

data, cannot be calculated in formulas.

A label can be text (address), text with numbers (145 Howard

Street), or numbers seen as text (202-555-1212, a phone

number). A label can begin with any letter, punctuation mark, or

symbol, except the following characters:

You can insert special characters and symbols that are not on your

keyboard, such as icons, phonetic characters, and characters in other

languages.

Character Description

/forward slash

+plus

-minus

$dollar sign

(opening parenthesis

@at sign

#number sign

.period

=equals

140 Data entry

To c r e a t e a l a b el

1Click a cell.

2Type alphanumeric characters.

3Press Enter.

To create a label from a value

You can also type an alignment character before a backslash, if

you want a label to begin with a backslash but don't want to

repeat the character after it.

To insert special characters and symbols

1Click a cell.

2Click Insert ` Symbol.

3Choose a character set from the Set list box.

4Choose a character from the Symbols list.

5Click Insert.

You can also insert special characters and symbols by clicking the

WP characters button on the property bar.

Entering values

A value is a number, formula, date, or time.

Quattro Pro determines that data is a value from the characters you type.

The data type displays in the application bar.

To create Do the following

Left-aligned label Type ' before a value.

Right-aligned label Type " before a value.

Centered label Type ^ before a value.

Part Three: Quattro Pro 141

About numbers

Numbers entered in cells can consist only of the following:

•numerals (0 to 9)

• minus sign (-) for negative numbers

• plus sign (+) for positive numbers

• currency symbols; for example, $

• one decimal point

• a trailing %

• an E for scientific notation

You can enter fractions in a cell.

About formulas

For information on entering formulas, see “Formulas” on page 159.

About dates and times

You can enter a date or time, including the current date, in a cell.

While Quattro Pro reads dates and times as values, it applies specific

formatting and calculation criteria to them depending on the date and

time formats you set as defaults.

To e n t e r a n u m b e r

1Click a cell.

2Type a number.

3Press Enter.

For more information, see “To change the number of decimal

places in a value” in the Quattro Pro Help.

142 Data entry

To enter fractions

1Click a cell.

2Type a number as a decimal.

3Press Enter.

4Click the cell.

5Click Format ` Selection properties.

6Click the Numeric format tab.

7Choose Fraction from the Numeric formats list.

8Choose a type from the Fraction list.

To enter a date or time

1Click a cell.

2Type a date or time.

3Press Enter.

For a list of available date and time formats, see “Default date

and time formats” in the Quattro Pro Help.

To enter the current date

1Click a cell.

2Click Insert ` Date.

Quattro Pro inserts the short date format specified in the Windows

Regional Settings on the Control Panel.

You can also enter the current date by clicking a cell and pressing

Ctrl + D.

Part Three: Quattro Pro 143

Calculations

In this chapter:

• “Creating simple equations”

• “Calculating data in rows and columns” on page 144

• “Using preset calculations” on page 145

Creating simple equations

You can perform simple mathematical operations such as 1+1

directly in a cell. Quattro Pro interprets these equations as

formulas and indicates cells with formulas by adding a blue

triangle to the bottom-left corner of the cell. Quattro Pro also

totals values for you.

To do simple math in cells

1Type the numbers and math operators in a cell.

For example, type 4500+450.

2Press Enter.

Do not include commas in numbers.

To total values in a column

1Click in the first blank cell below and one column to the left of the

cells to be totaled.

2Type total.

3Press Enter.

This feature is not case-sensitive but is language-dependent.

You can also total values in a row: Click the first blank cell to

the right and one row above the cells to be totaled, type total,

and press Enter.

144 Calculations

Calculating data in rows and columns

Using PerfectExpert, you can calculate data in rows and columns. For

example, you can add a column, find the average of a list of figures, or

find the middle value of either.

You can also perform calculations on individual cells.

Quattro Pro also lets you perform calculations on two rows or columns.

To calculate data in a single row or column

1Click Help ` PerfectExpert.

2Click Do simple math in the PerfectExpert panel.

3Click Quick math.

4In the Select a row or column box, specify the cells to calculate.

You can also click the Range picker tool and select the cells.

5Choose a math operation from the Do math list box.

6In the Insert answer in cell box, specify the cell where you want to

display the answer.

To perform a calculation on each item in a row or column

1Click Do simple math in the PerfectExpert panel.

2Click More quick math.

3In the Select a row or column box, specify the cells to calculate.

You can also click the Range picker tool and select the cells.

4Choose a math operation from the Do math list box.

5In the Insert answer in cell box, specify the cell where you want to

display the answer.

The answer row or column must have as many cells as are in the list

on which you're performing calculations.

Part Three: Quattro Pro 145

To calculate data in two rows or columns

1Click Do simple math in the PerfectExpert panel.

2Click 2-column quick math.

3In the Select first row/column box, specify the cells to calculate for

the first row or column.

You can also click the Range picker tool and select the cells.

4In the Select second row/column box, specify the cells to calculate

for the second row or column.

You can also click the Range picker tool and select the

cells.

5Choose a math operation from the Do math list box.

6In the Insert answer in cell box, specify the cell where you

want to display the answer.

The answer row or column must have as many cells as are in the

list on which you're performing calculations.

Using preset calculations

You can perform calculations quickly by using preset calculations.

You can also total cells in rows or columns. For example, you can

calculate totals in a single row, or multiple rows or columns. The row

or column cannot contain blank cells, and any labels in the selected

cells are treated as zero values.

Calc As-You-Go™ lets you display several different running totals for

cells you select; the sum, average, count, maximum value, and

minimum value display on the application bar.

To perform preset calculations

1Type values across a row or down a column.

2Click the first blank cell after the values.

3Click the QuickFunction flyout on the Notebook toolbar.

146 Calculations

To total cells

To use Calc-As-You-Go

1Select the cells on which to perform running calculations.

2View the totals on the application bar.

To total Do the following

Cells in a row (or a column) Select the cells, along with one

blank cell to the right (or below),

and click the QuickSum™

button on the Notebook toolbar.

Multiple rows (or columns) Select the cells, along with a blank

column to the right (or a blank row

below), and click the QuickSum

button on the Notebook

toolbar.

Rows and columns for a grand total Select the cells, along with a blank

column to the right and a blank

row below, and click the QuickSum

button on the Notebook

toolbar.

Rows or columns on multiple

spreadsheets

Select the rows or columns, along

with a blank row and column

around the data on each

spreadsheet, and click the

QuickSum button on the

Notebook toolbar.

Part Three: Quattro Pro 147

Editing spreadsheets

In this chapter:

• “Editing cell content”

• “Undoing actions” on page 149

• “Copying and moving cells” on page 149

For additional topics, please see “Editing spreadsheets”

in the Quattro Pro Help.

Editing cell content

Quattro Pro lets you overwrite, replace, or edit cell content.

Quattro Pro lets you quickly find a cell and automatically replace the

data it contains. You can look for data in cell formulas or cell values.

To overwrite data

1Click a cell.

2Press Insert.

The Typeover button on the application bar appears pressed

when the typeover mode is on.

You can return to inserting data by pressing Insert.

To replace the entire contents of a cell

1Click a cell.

2Type a new entry.

3Press Enter.

To edit cell contents

1Double-click a cell.

2Click where you want to edit.

148 Editing spreadsheets

3Edit the cell content.

4Press Enter.

You can move the insertion point within a cell by using the arrow

keys.

To find and replace data

1Click Edit ` Find and replace.

2Type the text or value to find in the Find box.

3Type the replacement text or value in the Replace box.

4Type the cells to search in the Cell(s) box.

5In the Look in area, enable one of the following options:

• Formula — finds data in a formula

• Value — finds data in a value

• Condition — compares cells in the spreadsheet with any conditions

specified in the Find box

6Click one of the following buttons:

• Find next

• Previous

7Click Replace.

Quattro Pro makes replacements from the cursor position to the

end of a document, so you must position the cursor at the

beginning of a document before you search.

You can replace all occurrences of the search item with the

replacement text or value by clicking Replace all.

When using conditional searches, type a question mark (?) before

the search condition (e.g. ? > 300).

Part Three: Quattro Pro 149

Undoing actions

Quattro Pro lets you undo most actions in reverse order of

performance. You can reinstate a change by redoing an action.

To u n d o a n a c t i o n

• Click Edit ` Undo.

You can also undo multiple actions by clicking the Undo

flyout on the notebook toolbar.

To r e d o a n ac t i o n

• Click Edit ` Redo.

You can also redo multiple actions by clicking the Redo

flyout on the notebook toolbar.

Copying and moving cells

You can copy or move cells by selecting the cells directly on a

spreadsheet or you can copy cells by specifying the location of the cell.

To copy and paste cells

1Select the cells to copy.

2Click Edit ` Copy.

3Select the destination cells within the active spreadsheet.

4Click Edit ` Paste.

When you copy a selection of cells to a specific cell, the

Clipboard uses that cell as the upper-left position of the copied

information.

You can also copy a cell to the input line of another cell, a text

box, another spreadsheet in the notebook, or another

notebook.

150 Editing spreadsheets

To copy cells to a specified location

1Click Edit ` Copy cells.

2In the From box, specify the cells to copy.

3In the To box, specify the destination cells.

If you copy cells containing absolute references, enable the Model

copy check box.

Instead of specifying the cells you want to copy, you can press F3

and choose a named cell from the Cell names dialog box.

To move cells by cutting and pasting

1Select the cells to move.

2Click Edit ` Cut.

3Select the destination cells within the active spreadsheet.

4Click Edit ` Paste.

You can also move a cell to the input line of another cell, a text

box, another spreadsheet in the notebook, or another notebook.

To move cells by dragging

1Select a cell or cells.

2Point to an edge of the cells until a four-way arrow displays.

3Drag the cells to the destination area.

You can use the colored outline as a guide when you move cells.

You can copy a cell by holding down Ctrl as you drag.

Part Three: Quattro Pro 151

Formatting text

In this chapter:

• “Using formatting tools”

• “Changing the appearance of text” on page 152

Using formatting tools

Quattro Pro lets you format a spreadsheet by copying the

formatting (background color, font, numeric format, and so on)

of one cell to another cell or selection of cells.

You can apply a predesigned format to data.

To copy cell formatting

1Click the cell or cells with the format you want to copy.

2Click the QuickFormat button on the toolbar.

3Select the cell or cells where you want to copy the formatting.

To turn off QuickFormat, click the QuickFormat button on

the toolbar.

To apply a predesigned format

1Select the cells to format.

2Click Format ` SpeedFormat™.

3Choose a format from the Formats list.

You can also apply a predesigned format by clicking the

SpeedFormat button on the toolbar.

152 Formatting text

Changing the appearance of text

You can change the text in one or more cells by adjusting its font face,

font size, or text color. You can also change the appearance of text.

To change the typeface, size, and color of text

1Select the cells with text to format.

2Click Format ` Selection properties.

3Click the Cell font tab.

4Choose a font face from the Face list.

5Choose a font size from the Size list box.

6Open the Color picker, and click a color.

To change the properties of the text font

1Select the cells with text to format.

2Click Format ` Selection properties.

3Click the Cell font tab.

4Enable any of the check boxes in the Appearance area.

You can also change the text appearance by clicking the

following buttons on the property bar:

•Bold

•Italic

•Underline

To convert text to superscript or subscript

1Double-click a cell.

2Select the data to change.

3Click one of the following buttons on the property bar:

• Superscript

• Subscript

Part Three: Quattro Pro 153

Formatting data

Quattro Pro lets you change the number of decimal places in a value.

Quattro Pro also lets you use two types of numeric formats: number

formats and date/time formats. Numeric formats do not change cell

values; they change only the way values display.

About number formats

When you type numbers, Quattro Pro by default rounds off

fractional numbers as necessary to fit in the cell.

You can change the numeric format of a cell to accommodate,

for example, scientific, currency, decimal, and percent formats.

About date/time formats

Quattro Pro lets you format dates and times in a spreadsheet.

For example, by default, Quattro Pro displays times in long form as

HH:MM:SS (for example, 09:32:30), or in short form as HH:MM (for

example, 09:32) when no seconds are specified, but you can change

this format.

To change the number of decimal places in a value

1Select a cell.

2On the property bar, click the Change the number of decimal places

button.

3Type a value in the box.

4Press Enter.

To change the number format of a cell

1Select a cell.

2Click Format ` Selection properties.

154 Formatting data

3Click the Numeric format tab.

4Choose one of the following formats from the Numeric formats list:

• General — to display numbers exactly as you type them (unless the

column width is too narrow)

• Number — to choose a negative number and number of decimal

places formats, and separate thousands with commas

• Currency — to choose a country whose currency symbol you want

to use

• Scientific — to display numbers as scientific notations

• Fraction — to choose a fraction format

• Hidden — to prevent a cell from displaying its contents

• Percent — to display numbers in a percent format

• Custom — to choose a customized format

To format dates and times

1Select a cell to format.

2Click Format ` Selection properties.

3Click the Numeric format tab.

4Click one of the following formats from the Numeric formats list:

• Date — lets you choose a date format from the Date formats

options

• Time — lets you choose a time format from the Time formats

options

Part Three: Quattro Pro 155

Formatting cells

In this chapter:

• “Aligning data”

• “Wrapping text” on page 156

• “Joining cells” on page 157

• “Resizing rows and columns” on page 157

Aligning data

You can align data horizontally and vertically in a cell. The

default alignment setting for numbers and formula results is

right-aligned; the default setting for labels and dates is left-

aligned.

You can center data across multiple cells. You can also change the

orientation of text in a cell by rotating it.

To align data in a cell

1Select a cell.

2Click Format ` Selection properties.

3Click the Alignment tab.

4In the Horizontal alignment area, enable an option:

• General — right-aligns values and left-aligns labels

• Left — left-aligns all types of data

• Right — right-aligns all types of data

• Center — centers cell data

• Indent — moves data in from the edge of a cell

5In the Vertical alignment area, enable an option.

You can also click the Alignment button on the property

bar to change horizontal cell alignment.

156 Formatting cells

To center text across multiple cells

1In the left-most cell, type the text to be centered.

2Select the cells over which to center the text starting with the cell

containing the text.

3Click Format ` Selection properties.

4Click the Alignment tab.

5In the Horizontal alignment area, enable the Center across block

option.

To rotate text

1Click a cell with text to rotate.

2Click Format ` Selection properties.

3Click the Alignment tab.

4In the Orientation area, enable one of the following options:

• Horizontal — orients text horizontally

• Vertical — orients text vertically

• Rotated — rotates text to the degree you specify

Wrapping text

Text that displays wider than a column width overflows to the next cell

when that cell is empty. If the next cell contains data, the overflow text

is hidden and the text appears truncated. To fix this, you can wrap text

within a cell or enter short lines of text in one cell.

To wrap text within a cell

1Click the cell in which you want to wrap text.

2Click Format ` Selection properties.

3Click the Alignment tab.

4Enable the Wrap text check box in the Cell options area.

Part Three: Quattro Pro 157

To enter short lines of text in a cell

1Click a cell.

2Type a line of text.

3Press Alt + Enter.

4Continue typing.

5Press Enter.

Joining cells

Quattro Pro lets you join cells to create a title across multiple

cells or a vertical side bar.

To join cells

1Drag across the cells you want to join.

2Click Format ` Selection properties.

3Click the Alignment tab.

4Enable the Join cells check box in the Cell options area.

You can also join cells by selecting the cells to join and clicking

the Join cells button on the toolbar.

Resizing rows and columns

Quattro Pro lets you change the row height in a spreadsheet. You can

also change the width of a column.

To change the row height

1Select a cell in each row you want to resize, or select the row

borders.

2Click Format ` Selection properties.

3Click the Row/column tab.

158 Formatting cells

4In the Row options area, enable the Set height option and type a

value in the box.

5Enable one of the following options:

• Points

• Inches

• Centimeters

You can also change row height by moving the pointer to the

bottom edge of a row border until it changes to a double arrow,

and dragging the double arrow to resize the row.

To change the column width

1Follow steps 1 through 3 in the previous procedure.

2In the Column options area, enable the Set width option and type a

value in the box.

3Enable one of the following options:

• Characters

• Inches

• Centimeters

You can also change column width by moving the pointer to the

right edge of a column border until it changes to a double arrow,

and dragging the double arrow to resize the column.

Part Three: Quattro Pro 159

Formulas

Formulas are mathematical equations that calculate a final value, such

as the difference between two cells or the total of a column.

Using Quattro Pro, you can create math formulas.

You can also create text formulas. Text formulas are any formulas that

have a textual result.

Quattro Pro also allows you to create logical formulas that

evaluate true or false. For example, the result of the formula

+C3<10 displays either 1 or 0 depending on the value of cell

C3.

You can also create a formula by using the Formula Composer™.

To c r e a t e a m a t h f o r m u l a

1Type a plus sign (+) in a blank cell.

2Type a formula.

3Press Enter.

To view formula results as you enter the formula data, press F9.

To create a text formula

1Type a plus sign (+) in a blank cell.

2Type the formula using an ampersand (&) to combine text strings.

For example, +C4&"Review" enters the text in cell C4, and then the

word Review.

3Press Enter.

If you want to add a space between strings, type it inside the

quotation marks. For example, +C4&" Review" enters the text

in cell C4, a space, and then the word Review.

160 Formulas

To create a formula that evaluates to true or false

1Click a blank cell.

2Type a formula using one of the logical operators.

3Press Enter.

If the statement is true, a 1 displays in the cell. If the statement is

false, a 0 displays.

To create a formula in the Formula Composer

1Select a blank cell.

2Click the Formula Composer button.

3Enable one of the following options:

• Standard view — displays all three panes (spreadsheet function

description, outline, and argument)

• Argument view — displays the outline and argument panes

• Outline view — displays only the outline pane

4Type a formula in the Expression box.

If a formula is incomplete or syntactically incorrect (for example,

a spreadsheet function may be missing an argument), a red

question mark icon in the outline alerts you to the error.

Expressions that cannot be expanded, such as values, display a

small yellow circle to their left.

You can expand and collapse selected parts of the formula

outline by clicking Expand and Collapse .

Part Three: Quattro Pro 161

Functions

Instead of composing formulas, you can use spreadsheet functions.

Spreadsheet functions are a set of standard built-in formulas used to

simplify complex calculations.

Quattro Pro offers more than 500 built-in spreadsheet functions.

These spreadsheet functions cover a range of calculations, including

database, financial, engineering, and statistical calculations. A

common spreadsheet function is @SUM, which adds the cell

values you reference. For example, typing @SUM(A1..A4,B1) is

equivalent to typing +A1+A2+A3+A4+B1.

For documentation on the available functions for Quattro Pro,

please see the Quattro Pro Functions Help (qpfn.chm).

You can enter spreadsheet functions in a cell. As you type a function,

the most likely function and its syntax appear at the bottom right of

the screen. The function's arguments will appear on the application

bar.

Spreadsheet functions can also be used to create formulas. In a

formula, the left parenthesis is red until you type the right parenthesis.

Then, they both turn green.

To enter a spreadsheet function in a cell

1Select a cell.

2Click Insert ` Insert function.

3Choose a category from the Function category list.

4Choose a spreadsheet function from the Function list.

5Click Next.

6Type the arguments of the function in the relevant boxes; optional

arguments appear within angled brackets (<>).

162 Functions

All spreadsheet functions begin with the at sign (@). When

typing a spreadsheet function, you can omit the @ if it is not the

first item in the formula.

Enclose arguments in parentheses.

To create a formula by using a spreadsheet function

1Select a cell.

2Click Insert ` Insert function.

3Choose a category from the Function category list.

4Choose a spreadsheet function from the Function list.

5Click Next.

6In the Expression box, type the rest of the formula.

The pane on the left shows a breakdown of the formula.

To identify a missing parenthesis or bracket, double-click the cell,

and move the insertion point through the formula. When you

reach an unmatched parenthesis or bracket, the character turns

red.

Part Three: Quattro Pro 163

Charts

Quattro Pro lets you present data graphically by plotting it in a chart.

In this chapter:

•“Understanding charts”

• “Creating charts automatically” on page 164

• “Adding titles to charts” on page 165

• “Adding linked data to charts” on page 166

For additional topics, please see “Presenting spreadsheet

data in a chart” in the Quattro Pro Help.

Understanding charts

You can create the following chart types: area (2D and 3D), bar (2D

and 3D), bubble, Gantt, high/low, histogram, line (2D and 3D), mixed,

pie (2D and 3D), polar, radar, scatter (2D and 3D), spectral, and

surface (2D and 3D).

Plotting chart data

How Quattro Pro plots data depends on the range and values of the

cells you select before you create the chart.

When a selection contains more rows than columns or an equal

number of rows and columns:

• Quattro Pro plots each column as a single series.

• If the first column contains labels, the labels are placed along the x-

axis.

• If the first row contains labels, the labels are used as the chart

legend.

164 Charts

When a selection contains more columns than rows:

• Quattro Pro plots each row as a single series.

• If the first row contains labels, the labels are placed along the x-axis.

• If the first column contains labels, the labels are used as the chart

legend.

Setting up chart axes

All charts except pie and doughnut charts have two references for

plotting data: the x-axis and the y-axis. The x-axis is a horizontal line at

the bottom of the chart pane with fixed reference points; the column

labels in your data series are used for x-axis labels to explain what each

data series represents. Y-axis labels show the values being represented.

Depending on the data series, Quattro Pro determines the range and

increment amounts of the y-axis.

There are a few exceptions to this format:

• Horizontal charts have a vertical x-axis and a horizontal y-axis. Quattro

Pro reverses the axes of horizontal charts automatically.

• In XY charts (scatter diagrams), the x-axis series is data, not labels.

Quattro Pro scales the x-axis to match the data.

• If the chart is a 2D bar, line, or area chart, you can assign any series to

a secondary y-axis, which appears on the right side of the chart.

Creating charts automatically

Creating a chart lets you represent spreadsheet data graphically. You can

create a chart automatically and have all the chart options chosen for

you, or you can create a chart by using the Chart Expert, which guides

you through the steps of creating a chart that best suits a data set.

For information about creating specific types of charts, please see

“Presenting spreadsheet data in a chart” in the Quattro Pro Help.

Part Three: Quattro Pro 165

To create a chart automatically

1Select the cells you want to plot.

If the surrounding cells contain explanatory labels, you can include

them in the selection as the chart axis labels or the chart legend.

2Click the Chart button on the toolbar, and choose Create

QuickChart™.

3On the spreadsheet, click where you want to insert the chart.

When you create a chart automatically, it is placed on the

spreadsheet in a floating graphics window; however, you

can view it on its own page.

If you want to customize the size of the chart, click and

drag diagonally on the spreadsheet.

If the cells you select contain dates, you can display the dates

on the x or y axes by changing the numeric format to Date.

To create a chart by using the Chart Expert

1Click Insert ` Chart ` Use Chart Expert.

2Follow the steps of the Expert.

Adding titles to charts

You can add a title for any numeric chart type.

To add a title to a chart

1Click a chart.

2Click Chart ` Titles.

3Enable the Main title check box, and type a title in the box.

You can also

Add a subtitle Enable the Subtitle check box, and

type a subtitle in the box.

166 Charts

Adding linked data to charts

You can display the data from linked cells on a chart. This is useful when

you use a chart type that shows information that lacks specific numeric

content (for example, in a surface chart). If you select multiple cells, a

linked picture of them appears on the chart. If you select a single cell, the

data in that cell displays on the chart (for example, the number in the

cell). The cells in the chart update with any changes you make to the data

or properties of the notebook cells.

To add linked data to a chart

1Double-click a chart.

2Click Insert ` Link to cells.

3Click and drag a rectangle on the chart where you want the data to

appear.

4Click the Pointer button next to the Select cells box in the Link cells

dialog box, then choose the cell or group of cells you want to display.

5Enable one or both of the following check boxes in the Border options

section:

• Row borders

• Column borders

6Enable one or both of the following check boxes in the Grid lines

section:

• Horizontal

• Vertical

7Enable the Maintain aspect ratio check box in the Display scaling

section to match the same aspect ratio used on the notebook.

Part Three: Quattro Pro 167

Sharing Quattro Pro projects

In this chapter:

• “Printing Quattro Pro projects”

• “Publishing Quattro Pro projects to PDF”

For additional topics, please see “Printing” and “Sharing

projects” in the Quattro Pro Help.

Printing Quattro Pro projects

Quattro Pro lets you print part of a notebook, or an entire

notebook.

To print the active spreadsheet or a notebook

1Click File ` Print.

2On the the Print page, choose a printer from the Name box.

3In the Print area, enable one of the following options:

• Current sheet — prints the active spreadsheet

• Notebook — prints a notebook

4In the Copies area, type the number of copies you want to print in

the Number of copies box.

If you want the copies collated, enable the Collate option.

5Click Print.

Publishing Quattro Pro projects to PDF

Quattro Pro lets you publish to PDF.

To publish to PDF

1Click File ` Publish to PDF.

2Choose the drive and folder where you want to save the file.

168 Sharing Quattro Pro projects

3Type a filename in the File name box.

4From the PDF style list box, choose one of the following options:

• Commercial printing (Largest file size) — creates a high-quality PDF

to send to a printer or digital copier

• PDF/A-1b (Level B compliance) — creates a standardized PDF file

that ensures the long-term archiving of the content

• Publishing online (Smallest file size) — creates a PDF suitable for

online viewing, such as a document to be distributed by e-mail or

displayed on the Web

• Publishing online and printing — creates a PDF suitable for viewing

or printing on a laser or desktop printer

5Click Settings, and specify any additional PDF settings in the Publish

to PDF settings dialog box that appears.

For example, if you want to publish only parts of the spreadsheet to

PDF, you can enable one of the following options in the Export range

area of the General page:

• Notebook — publishes the notebook to PDF

• Selection — publishes the selected cells to PDF

• Current sheet — publishes the selected sheet to PDF

Click OK to apply your settings and return to the Publish to PDF dialog

box.

6Click Save.

If you do not want the PDF file to open automatically after it is saved,

disable the Open PDF after saving check box.

Part Four: Presentations 169

Part Four: Presentations

Presentations lets you create high-quality slide shows and drawings

that can include text and graphic objects. You can use Presentations

to produce professional-looking project proposals, interactive

demonstrations, multimedia presentations, flyers, signs, banners, and

more.

About Presentations

See the following chapters:

• “Presentations basics” on page 171

• “Microsoft PowerPoint compatibility” on page 173

Setting up slide shows

See the following chapters:

• “Slide-show basics” on page 175

• “Views” on page 177

• “Outlines” on page 179

• “Slides” on page 181

• “Masters” on page 183

• “Objects” on page 187

Text

See the following chapters:

• “Text basics” on page 193

• “Titles and subtitles” on page 199

• “Bulleted lists” on page 203

170 Part Four: Presentations

Multimedia

• “Graphics” on page 207

• “Bitmaps” on page 209

• “Shapes” on page 213

•“Sounds” on page217

• “Movies and animations” on page 219

Sharing slide shows

See the following chapters:

• “Presenting slide shows” on page 221

• “Sharing slide shows” on page 225

The Presentations page of the Reference Center offers extensive

program help: reference topics, tutorials, tips, insights, and

more. See “To access the Reference Center” on page 10.

Part Four: Presentations 171

Presentations basics

The work area in Presentations includes everything you see on your

screen when you start the program.

Drawing window

The large open area is the drawing window. Depending on the view

you choose, the drawing window displays one or more slides.

For information about changing the settings for your view, see

“Views” on page 177.

Menu bar

The menu bar, which is located at the top of the work area, just

below the title bar, provides access to most of the Presentations

commands. Many of these commands can also be accessed

through toolbars and flyouts.

Toolbars and flyouts

Toolbars and flyouts give you quick access to Presentations tools.

In this chapter:

•“Using toolbars”

• “Accessing flyouts” on page 172

Using toolbars

Toolbars provide quick, one-click access to commands. You can

choose to display or hide the toolbars.

The Standard toolbar is displayed by default in the drawing window.

172 Presentations basics

To display or hide a toolbar

1Click View ` Toolbars.

2Enable the check box beside each toolbar you want to display.

3Disable the check box beside each toolbar you want to hide.

Accessing flyouts

Flyouts are toolbars that are accessible from a tool on another toolbar.

This is an example of a flyout.

A small black arrow at the bottom right corner of a tool button indicates

that you can access a flyout from that tool.

To display a flyout

• Click the black arrow at the bottom-right of the tool button.

You can also display a flyout by clicking the tool and holding the

mouse button down until the flyout is displayed.

Part Four: Presentations 173

Microsoft PowerPoint compatibility

In this chapter:

• “Simulating the Microsoft PowerPoint workspace”

• “Sharing files with Microsoft PowerPoint users”

For additional topics, please see “Compatibility with

Microsoft PowerPoint” in the Presentations Help.

Simulating the Microsoft PowerPoint workspace

If you recently switched from Microsoft® PowerPoint® to

Presentations, you may not be familiar with the Presentations

workspace.

While there are many similarities between the two applications,

you may find it easier to simulate the PowerPoint workspace

while in slide show mode, which includes toolbars and menus,

until you are accustomed to working in Presentations. It allows you to

quickly find the tools you need to create slide shows in Presentations.

To work in the Microsoft PowerPoint workspace

1In Presentation slide show mode, click Tools ` Workspace manager.

2Enable the PowerPoint mode option.

Sharing files with Microsoft PowerPoint users

You can share your Presentations slide shows with Microsoft

PowerPoint users and they can share their files with you. To share a

Presentations slide show, you must save it as a PowerPoint file. The

saving process automatically converts the slide show to the

PowerPoint format.

If you receive a PowerPoint file, all you need to do is open it in

Presentations. The opening process automatically converts the file to

174 Microsoft PowerPoint compatibility

the Presentations format. If you modify the file and you want others to

view the changes in PowerPoint, then you need to save the file as a

PowerPoint presentation. If you don’t specify the PowerPoint format

when saving, the file is saved as a Presentations slide show by default.

To open a Microsoft PowerPoint with Presentations

1Click File ` Open.

2Choose the drive and folder where the PowerPoint file is stored.

If you can’t see the file, choose All files from the File type box.

3Click the PowerPoint file.

4Click Open.

For more information about how Presentations opens

PowerPoint files, see “Notes for opening Microsoft PowerPoint

files” in the Presentations Help.

To save a Presentations slide show to the PowerPoint

format

1Click File ` Save as.

2Choose the drive and folder where you want to save the file.

3Type the filename in the Filename box.

4Choose the MS PowerPoint file format from the File type list box.

5Click Save.

For more information about how Presentations saves PowerPoint

files, see “Notes for saving Microsoft PowerPoint files” in the

Presentations Help.

You can also save a Presentations slide show to the PowerPoint

format by clicking the Save as PowerPoint button on the toolbar.

Part Four: Presentations 175

Slide-show basics

In this chapter:

• “Starting Presentations”

• “Creating and opening slide shows”

• “Saving and closing slide shows” on page 176

Starting Presentations

Let’s begin by starting Presentations.

To start Presentations

• On the Windows taskbar, click Start ` Programs `

WordPerfect Office X6 ` Presentations.

Creating and opening slide shows

You can create a slide show from either a blank “master” or a

predefined project. You can also open an existing slide show.

To create a slide show from a blank master

1Click File ` New.

2In the Master Gallery, choose a slide show from the Category list

box.

3Click a slide show master on the palette.

For more information, see “Understanding masters” on

page 183.

To create a slide show from a predefined project

1Click File ` New from project.

2Click the Create new tab.

3Choose Presentations from the list box.

176 Slide-show basics

4Choose Presentations slide show from the list.

5Click Create.

6In the Master Gallery, choose a slide show from the Category list box.

7Click a slide show master on the palette.

To open an existing slide show

1Click File ` Open.

2Choose the drive and folder where the slide show is saved.

3Choose a filename.

4Click Open.

Saving and closing slide shows

You can save new slide shows. When you have completed your tasks, you

can close a document, and you can quit Presentations.

To save a slide show

1Click File ` Save.

2Choose the drive and folder where you want to save the file.

3Type a filename in the Filename box.

4Click Save.

To close a slide show

• Click File ` Close.

You can also

Quit Presentations Click File ` Exit.

Part Four: Presentations 177

Views

You can create, edit, and sort a slide show in three views: Slide Editor,

Slide Outliner, and Slide Sorter.

You can also change the zoom level.

Slide Editor

You can use the Slide Editor to add, view, and edit the text, objects,

and charts of individual slides. The Slide Editor is also used to specify

slide properties for the slides in a slide show.

Slide Outliner

You can use the Slide Outliner to create an outline for a slide

show. You can specify a layout, and then type the text for each

slide. You can also import a WordPerfect outline.

For more information about the Slide Outliner, see “Outlines” on

page 179.

An example of a slide displayed in the Slide Outliner.

Slide Sorter

The Slide Sorter displays thumbnail sketches of each slide in a slide

show. You can select slide properties and display detailed information

about the settings used for each slide in the current slide show.

For more information about the Slide Sorter, see “Sorting slides” on

page 182.

178 Views

An example of slides displayed in the Slide Sorter.

To switch between slide show views

• Click View, and click one of the following:

• Slide Editor

• Slide Outliner

• Slide Sorter

You can also change the slide show view by clicking the Slide

Editor, Slide Outliner, or Slide Sorter tab on the right side of the

slide show window.

To change the zoom level

To Do the following

Select a preset zoom level Click View ` Zoom. Enable a

magnification level option.

Select a custom zoom level Click View ` Zoom. Type a zoom

level in the Other box.

Return to the previous view Click Zoom options on the

toolbar, and then click Previous

view.

Part Four: Presentations 179

Outlines

You create an outline for a slide show in the Slide Outliner. An outline

is a numbered list that includes all the text found in every slide in a

slide show.

You can create an outline by choosing a slide layout and typing the

text for each slide. You can type the text for slide titles, subtitles, text

slides, bulleted list slides, and combination slides.

This is an example of how the Slide Outliner can be used

to view and create a slide.

Importing a WordPerfect outline into a Presentations slide show

converts each first level paragraph number to a slide title and any

second or third level paragraph numbers to text in each slide.

To create a slide show outline

1Click View ` Slide Outliner.

2Type a title in the slide show, and press Enter.

3Type a subtitle in the slide show, and press Enter.

4Type any text in the slide show.

180 Outlines

5Click Insert ` New slide.

6In the New slide dialog box, click a slide layout on the Layout palette.

If you delete text, you can restore it by clicking the Undelete

button on the property bar, and clicking Restore.

You can move an outline down or up one level by clicking the

Previous level button or the Next level button on the

property bar.

To import a WordPerfect outline

1Click View ` Slide Outliner.

2Click in the slide.

3Click Insert ` File.

4Choose the drive and folder where the file is stored.

5Choose a filename.

6Click Insert.

Part Four: Presentations 181

Slides

In this chapter:

• “Adding and removing slides”

• “Adding speaker notes”

• “Sorting slides” on page 182

Adding and removing slides

You can build a slide show by adding one slide or several slides at a

time. When you add a slide, it’s added immediately after the current

slide. You can also delete any slides you have added.

To add a slide

1Click Insert ` New slide.

2Click a slide layout on the Layout palette.

3Type a value in the Number to add box.

To delete a slide

1Click a slide tab at the bottom of the slide show window.

2Click Edit ` Delete slide(s).

Adding speaker notes

You can use speaker notes as cue cards for slide show presentations.

You can type your own notes, or you can insert the text that appears

on the slides.

To create speaker notes

1Click Format ` Slide properties ` Speaker notes.

2Type text in the box.

182 Slides

To insert text from a slide

1Click Format ` Slide properties ` Speaker notes.

2Click Insert text from slide.

Sorting slides

The Slide Sorter displays thumbnail sketches of each slide in a slide show.

You can sort the slides in a slide show by dragging them. Once you drag

a slide to a new position, the Slide Sorter reorders and renumbers each

slide.

This is an example of how the Slide Sorter lets you

rearrange the order of slides in a slide show.

To sort slides

1Click View ` Slide Sorter.

2Drag a slide to a new position.

You can also

Sort a range of slides Hold down Shift, click the first and

last slide in the range of slides, and

drag them to a new position.

Sort a range of nonconsecutive

slides

Hold down Ctrl, click each slide,

and drag them to a new position.

Part Four: Presentations 183

Masters

In this chapter:

•“Understanding masters”

• “Applying masters to slides” on page 184

• “Applying backgrounds and layouts to slides” on page 185

For additional topics, please see “Using the Master Gallery” in

the Presentations Help.

Understanding masters

Presentations provides a selection of masters to work with in the

Master Gallery.

Each master is a set of professionally designed slide layouts and

backgrounds that include preset objects, such as titles, bulleted

lists, and charts.

This is an example of the Master Gallery.

Layouts

A layout is a slide with preset placeholders for objects such as titles,

subtitles, bulleted lists, text, data charts, and organization charts. Each

layout has a page format and color scheme that is consistent with the

other layouts and backgrounds that are part of a master.

184 Masters

You can apply preset layouts from the Layout Gallery. Choosing a preset

layout allows you to concentrate on the content of the slide show, rather

than on the format.

The preset layouts included in Presentations are listed in the following

table.

Backgrounds

A background can include a border, a gradient background, and other

related images.

You can apply preset backgrounds from the Background Gallery.

Applying masters to slides

Presentations provides a collection of masters in the Master Gallery.

The masters in the Master Gallery are grouped into categories. You can

use a master provided with Presentations in the Master Gallery.

You can also import a master from another location on your computer.

Use a To

Title layout Introduce your subject or to serve as a

divider between subjects.

Bulleted list layout Summarize and reinforce major points.

Text layout Display sentences or paragraphs of text on

a slide.

Organization chart layout Show the structure of positions and span

of control in a business, department,

agency, group, division, or office.

Data chart layout Display percentages, trends, market

shares, and relational information.

Combination layout Display a bulleted list and a data chart on

a slide.

Part Four: Presentations 185

To use a master in the Master Gallery

1Click Format ` Master gallery.

2Choose a slide show category from the Category list box.

3Click a master on the palette.

You can also choose a master from the Master Gallery by

clicking the Master gallery button on the toolbar.

To import a master from another location

1Click Format ` Master gallery.

2Click Browse button.

3Choose the drive and folder where the master is stored.

4Choose a filename.

5Click Insert.

Applying backgrounds and layouts to slides

When you add a new slide to a slide show, you can apply preset

backgrounds and layouts from the Background Gallery and the Layout

Gallery. For example, if you want a slideshow with a grayscale or black-

and-white look, you can choose one of the printout masters available

in the Master Gallery category list.

To apply a background to a slide

1Click Format ` Background gallery.

2Click the Appearance tab.

3In the Backgrounds area, choose a background category from the

Category list box.

4Click a background on the Background palette.

If desired, enable the Apply selected background to all slides in

slide show check box.

186 Masters

You can add up to 30 different backgrounds to a slide show.

You can also apply a background that is not in the Category list

box by clicking Browse and choosing the drive and folder where

the background is stored. For example, you can apply clipart as a

background.

To apply a layout to a slide

1Click Format ` Layout gallery.

2Click the Appearance tab.

3Click a layout on the Layouts palette.

You can add up to 30 different layouts to a slide show.

You can also apply a layout to a slide by opening the Select layout

picker and clicking a layout.

Part Four: Presentations 187

Objects

All of the elements that you add to slides — including text, clipart,

shapes, charts, and bitmaps — are treated as objects in Presentations.

In this chapter:

• “Selecting objects”

• “Copying and pasting objects” on page 188

• “Transforming objects” on page 188

• “Arranging objects” on page 189

• “Creating SpeedLink objects” on page 191

• “Animating objects” on page 192

For additional topics, please see “Working with objects in

slide shows and drawings” in the Presentations Help.

Selecting objects

You must select an object before you can arrange, edit, or move it.

To select an object

To select Do the following

An object Click an object using the Selection

tool.

Multiple objects Hold down Ctrl, and click the

objects using the Selection

tool.

All objects in a window or slide Click Edit ` Select ` All.

Objects automatically when they

are created

Click View ` Auto select.

188 Objects

Copying and pasting objects

You can copy an object into another slide or drawing.

To copy an object

1Click an object.

2Click Edit, and click one of the following:

• Cut — removes the object from the drawing or slide show window

• Copy — leaves the original object in the drawing or slide show

window

You can also copy object attributes by clicking the Get attributes

button on the toolbar.

To paste an object

• Click Edit ` Paste.

You can paste only one object at a time.

You can also apply copied attributes by clicking the Apply

attributes button on the toolbar.

Transforming objects

You can resize objects in slides or drawings by sizing and stretching

them.

You can also flip, rotate, and skew objects in the drawing window.

To size an object proportionately

1Click an object.

2Drag a corner handle until the object is the size you want.

You can also size an object proportionately by holding down Alt

while dragging any handle until the object is the size you want.

Part Four: Presentations 189

To stretch an object

1Click an object.

2Drag a side handle until you achieve the effect you want.

To flip an object

1Click an object.

2Click Edit ` Arrange ` Flip, and click one of the following:

• Left/Right — flips the selected object around a vertical axis

• To p/Bottom — flips the selected object around a horizontal axis

You can also flip an object by opening the Flip picker on the

property bar and clicking a direction.

To rotate an object

1Click an object.

2Click Edit ` Arrange ` Rotate.

3Drag a corner rotation handle.

You can also rotate an object by opening the Rotation options

picker on the property bar and clicking a rotation angle.

To skew an object

1Click an object.

2Click Edit ` Arrange ` Rotate.

3Drag a side rotation handle.

Arranging objects

You can arrange the layering of objects on slides.

You can combine and group objects. You can also separate the

layering of any of the combined or grouped objects on slides.

You can align a single object relative to the drawing page margins and

190 Objects

multiple objects in relation to one another. You can also evenly space

three or more objects in relation to each other.

To arrange objects

1Click an object.

2Click Edit ` Arrange ` Order, and click a direction.

You can also arrange the order of objects by opening the Order

picker on the property bar and clicking a direction.

To combine objects

1Hold down Ctrl, and click the objects you want to combine.

2Click Edit ` Arrange ` Combine.

You cannot combine bitmaps, text, or charts.

To group objects

1Hold down Shift, and click the objects you want to group.

2Click Edit ` Arrange ` Group.

If you group an object that contains a SpeedLink™ or animation,

these features will be removed.

To separate objects

1Click a grouped object.

2Click Edit ` Arrange ` Separate objects.

To align an object

1Click an object.

To align two or more objects at the same time, hold down Shift while

clicking.

2Click Edit ` Arrange ` Align objects, and click a direction.

Part Four: Presentations 191

You can also align an object by opening the Align picker on

the property bar and clicking a direction.

You can nudge an object by selecting it, holding down

Spacebar, and pressing the arrow keys.

To space objects

1Hold down Shift, and click three or more objects.

2Click Edit ` Arrange ` Space evenly, and click one of the following:

• Left/Right — spaces objects horizontally

• To p/Bottom — spaces objects vertically

You can also space objects evenly by opening the Space

picker on the property bar and clicking a direction.

Creating SpeedLink objects

You can create SpeedLink objects, to do such things as optimize

an object to launch a Web browser and go to a specific Web address

or FTP site, open an application (such as WordPerfect or Quattro Pro),

play a sound file, or move to another part of the slide show.

To create a SpeedLink object

1Click an object.

2Click Format ` Object properties ` SpeedLink.

3Type a name in the SpeedLink name box.

If you want to make the SpeedLink object invisible, enable the

Invisible while playing or printing slides check box.

4In the Link assignment area, enable one of the following options:

• Go to — from a list box, lets you choose a slide that displays

when you click the SpeedLink object during a slide show

• Action — from a list box, lets you choose the action that occurs

when you click the SpeedLink object during a slide show

192 Objects

The cursor displays when you position it where the SpeedLink is

located, even if the SpeedLink is invisible.

Animating objects

Objects or multiple objects can have animation effects applied to them.

To animate an object

1Click an object.

To animate multiple objects, hold down Shift while clicking.

2Click Format ` Object properties ` Object animation.

3In the Animation type area, enable one of the following options:

• Animate object in place — animates the object in place on the slide

• Animate object across screen — animates the object by moving it

across the slide

If you want to show animation in Flash format, enable the Show only

Flash-enabled transitions check box.

4Choose an animation effect from the Effects list.

5Choose an animation direction from the Direction list.

6In the Speed area, enable one of the following options:

• Fast

• Medium

• Slow

Part Four: Presentations 193

Text bas i c s

In this chapter:

•“Text objects”

• “Text formatting” on page 194

• “Text arrangement” on page 196

• “Text correction” on page 197

For additional topics, please see “Adding and formatting text

in slide shows and drawings” in the Presentations Help.

Text objects

You can create text objects by inserting text boxes and text lines.

Text boxes expand in length and text lines expand in width to

contain text as you type.

You can adjust the position of text in a text box. You can also

move individual characters or blocks of text, and you can delete them.

To insert a text box

1Click Insert ` Text box.

You can also click the Text box button on the tool palette.

2Drag to define the text box.

You can also click in the slide show or drawing window.

3Type text in the text box.

To insert a line of text

1Click Insert ` Text line.

2Click in the slide show or drawing window.

3Type text.

194 Text basics

To position text in a text box

1Double-click a text box.

2Click at the beginning of the text.

3Click Format ` Line, and click one of the following:

• Center — centers text

• Flush right — positions text to the right

To m o v e t e x t

1Double-click a text object.

2Select the text.

3Drag the selected text to a new position inside the text object.

To delete text

1Double-click a text object.

2Select the text.

3Click Edit ` Delete.

Text formatting

You can use Corel RealTime Preview to view different font styles, sizes,

and colors before you apply them to your text. You can also format text

by setting text attributes.

To preview and apply font properties

1Double-click a text object.

2Open the Font selection list box on the property bar, and point to a

font; the text object changes to display the font to which you’re

pointing. Choose a font from the Font selection list box to apply it.

3Open the Font size list box on the property bar, and point to a font;

the text object changes to display the font size to which you’re

pointing. Choose a font from the Font size list box to apply it.

Part Four: Presentations 195

4On the tool palette, open any of the following pickers:

• Fill pattern

• Foreground fill color

• Background fill color

Point to a pattern or color; when you pause on a color, the text in

the text object displays a preview of the font color. Click a pattern

or color to apply it.

To set font properties

1Double-click a text object.

2Select the text.

3Click Format ` Font.

4Click the Font tab, and choose a font from the Face list.

You can view a list of available attributes for each font by

clicking the plus sign (+) to the left of the font.

You can also change the appearance of text by clicking the

following buttons on the property bar: Bold , Italic , and

Underline .

You can also

Change the appearance of

text

In the Appearance area, enable the

Bold, Italic, or Underline check box.

Change the font size Choose a font size from the Size list

box.

Change the font size relative

to the current size

Click the Relative size picker, and click

a size.

Change the font color Open the Color picker, and click a

color.

Restore the text appearance Right-click the selected text, and click

Normal.

196 Text basics

Te x t ar ra ng em en t

You can format text and text objects by adjusting the spacing between

lines of text. You can also set text alignment by positioning text to the

left, right, or center in relation to the sides of a text box.

You can also indent lines or paragraphs of text. You can remove any

indents from text.

To set the line spacing

1Click a text box.

2Click Format ` Line ` Spacing.

3Type a number in the Spacing box.

To set text alignment

1Click a text box.

2Click Format ` Justification, and click one of the following:

• Left — aligns text to the left

• Right — aligns text to the right

• Center — aligns text to the center

You can also justify text by opening the Justification picker

on the property bar and clicking an alignment.

To indent text

1Double-click a text box.

2Click at the beginning of a line of text.

3Click Format ` Paragraph, and click one of the following:

• Indent — indents the left margin of the paragraph by one tab stop

• Hanging indent — indents all but the first line of the paragraph by

one tab stop

• Double indent — indents the paragraph equally from both sides

Part Four: Presentations 197

To remove an indent from text

1Double-click a text box.

2Click at the beginning of the line of indented text.

3Click Format ` Paragraph ` Back tab.

Text correction

You can find and replace text by searching for specific words or

phrases and replacing them with other words or phrases.

You can display the text formatting codes that correspond to the line

of text where the cursor is located. The codes appear in the lower-right

corner of the application bar.

You can automatically correct spelling, capitalization, or spacing

errors as you type.

To f i n d a n d r e p l a c e te x t

1Double-click a text object.

To find and replace text by using the Slide Outliner, click View `

Slide Outliner.

2Click Edit ` Find and replace.

3Type text in the Find box.

4Type replacement text in the Replace with box.

5Choose a direction from the Direction list box.

6Click one of the following:

• Replace — replaces the selected occurrence of the text

• Replace all — replaces all occurrences of the text

To display text formatting codes

1Double-click a text object.

2Click View ` Reveal Codes.

198 Text basics

To correct words automatically as you type

1Click Tools ` QuickCorrect.

2Enable the Replace words as you type check box.

3Click Close.

To correct capitalization and spacing automatically

1Click Tools ` QuickCorrect.

2Click Options.

3In the Sentence corrections area, enable any of the following check

boxes:

• Capitalize next letter after end of sentence punctuation

• Correct two irregular capitals (make second letter lowercase)

• Change two spaces to one space between words

In the End of sentence corrections area, you can specify how

spaces between sentences are handled.

In the Select quotation marks area, you can specify how

quotation marks are formatted.

Part Four: Presentations 199

Titles and subtitles

In Presentations, when slides with layouts are inserted into a slide

show, they are automatically created with placeholders for titles and

subtitles.

In this chapter:

• “Formatting titles and subtitles”

• “Changing the line spacing in titles and subtitles” on page 201

• “Adding boxes to titles and subtitles” on page 201

For additional topics, please see “Working with titles and

subtitles in Presentations” in the Presentations Help.

Formatting titles and subtitles

You can format the appearance of a title or subtitle by changing

such attributes as the font, the font size, and the color. You can

also change the font fill of a title or subtitle.

To change the font properties of a title or subtitle

1Click a title or subtitle.

2Click Format, and click one of the following:

• Title properties

• Subtitle properties

3Click the Fonts tab.

4Choose a font from the Font face list box.

5Type a value in the Size box.

6In the Appearance area, enable any of the following check boxes:

• Bold

• Underline

• Italic

200 Titles and subtitles

7In the Color area, open the Foreground picker, and click a color.

8Open the Background picker, and click a color.

The background color is visible only if a font fill style other than

the default is selected.

You can also format the appearance of a subtitle by clicking the

Subtitle properties button on the property bar.

To change the font fill of a title or subtitle

1Follow steps 1 through 3 in the previous procedure.

2In the Appearance area, click Font properties.

3In the Font properties dialog box, click the Fill tab.

4In the Fill style area, click one of the following:

• Pattern

• Gradient

5Open the Foreground picker, and click a color.

6Open the Background picker, and click a color.

7Click a fill style on the palette.

To change the font outline of a title or subtitle

1Follow steps 1 and 2 in the previous procedure.

2In the Font properties dialog box, click the Outline tab.

3Open the Color picker, and click a color.

4Open the Style picker, and click a line style.

5Open the Width picker, and click a line width.

Part Four: Presentations 201

Changing the line spacing in titles and subtitles

You can specify the amount of space between the lines of text in a title

or subtitle.

To change the line spacing in a title or subtitle

1Click a title or subtitle.

2Click Format, and click one of the following:

• Title properties

• Subtitle properties

3Click the Spacing tab.

4Type a value in the Line spacing box.

Adding boxes to titles and subtitles

You can add a box to a title or subtitle and choose its position,

shape, and color. You can then apply pattern or gradient fills to

the box to, for example, emphasize certain points in your

presentation; you can also apply texture or picture fills to a box.

To add a box to a title or subtitle

1Click a title or subtitle.

2Click Format, and click one of the following:

• Title properties

• Subtitle properties

3Click the Box tab.

4In the Position area, enable one of the following options:

• Above

• Below

• Above and below

• Behind

202 Titles and subtitles

5In the Corner style area, enable one of the following options:

• Rectangle

• Rounded rectangle

• Octagon

6In the Frame style area, choose a frame from the Type list box.

7Open the Color picker, and click a color.

To apply a pattern or gradient fill to a title or subtitle box

1Click a title or subtitle.

2Click Format, and click one of the following:

• Title properties

• Subtitle properties

3Click the Box tab.

4In the Fill style and color area, click Properties.

5In the Object properties dialog box, click one of the following icons:

• Pattern

• Gradient

6Open the Foreground picker, and click a color.

7Open the Background picker, and click a color.

8Click a pattern or gradient on the palette.

To apply a texture or picture fill to a title or subtitle box

1Follow steps 1 through 4 in the previous procedure.

2In the Object properties dialog box, click one of the following icons:

• Texture

• Picture

3Choose a texture or picture from the Category list box.

4Click a texture or picture on the palette.

Part Four: Presentations 203

Bulleted lists

You can create bulleted lists in Presentations to effectively

communicate sequential ideas within drawings and slide shows.

This is an example of a bulleted list.

In this chapter:

• “Creating bulleted lists”

• “Changing the appearance of text in bulleted lists” on

page 204

• “Changing the appearance of bullets in bulleted lists” on page 205

• “Changing the line spacing in bulleted lists” on page 206

• “Animating bulleted lists” on page 206

For additional topics, please see “Working with bulleted lists”

in the Presentations Help.

Creating bulleted lists

Keep the following points in mind when you create any type of

bulleted list:

• Express a single idea on each line.

• Avoid using more than six items in a list.

• Use nouns and action verbs to start sentences.

Levels can be created within these bulleted lists.

204 Bulleted lists

To create a bulleted list

1Click Insert ` Bulleted list.

2Click in the slide show or drawing window.

3Type text on the bulleted line.

4Press Enter. If you want to create a new level within the list, press Tab.

5Click outside the bulleted list to return to the slide show or drawing

window.

To create a new level for a bulleted list item

1Double-click a bulleted list.

2Click at the beginning of a list item.

3Press Tab. The item moves down one level.

To move the item up one level, press Shift + Tab.

Changing the appearance of text in bulleted lists

You can customize the appearance of text and bullets within a bulleted

list, including the font size, color, and attributes of text, and the fill and

outline of font. You can also change the alignment of a bulleted list level.

To change the font properties in a bulleted list level

1Click a bulleted list.

2Click Format ` Bulleted list properties.

3Click the Fonts tab.

To change the alignment of a bulleted list level

1Double-click a bulleted list.

2Click Format ` Bulleted list properties.

3Click the Bullets tab.

4Choose a list level from the list.

5Choose a position from the Justification list box.

Part Four: Presentations 205

Changing the appearance of bullets in bulleted

lists

You can change the shape of a bullet, or use a different symbol for a

bullet. You can also choose to change the bullet type for all list levels

and resize a bullet.

To change the shape of a bullet

1Click a bulleted list.

2Click Format ` Bulleted list properties.

3Click the Bullets tab.

4Choose a list level from the list.

5Choose a bullet shape from the Bullet shape list box.

To use a different symbol as a bullet

1Follow steps 1 through 4 in the previous procedure.

2Choose Other from the Bullet shape list box.

3In the Symbols dialog box, click Set, and click a symbol set.

4Click a symbol on the Symbols palette.

5Click Insert and close.

To change the bullet type for all list levels

1Click a bulleted list.

2Click Format ` Bulleted list properties.

3Click the Bullets tab.

4Choose a bullet type from the Bullet set (all levels) list box.

To resize a bullet

1Follow steps 1 through 3 in the previous procedure.

2Choose a list level from the list.

3Type a value in the Relative size box.

206 Bulleted lists

Relative bullet size is calculated in relation to the current bullet

size.

Changing the line spacing in bulleted lists

You can change the amount of line spacing in a bulleted list. Spacing can

be adjusted between the text on the same level, between each main

bullet level, and between subordinate bullet levels.

To change the line spacing in a bulleted list

1Click a bulleted list.

2Click Format ` Bulleted list properties.

3Click the Spacing tab.

Animating bulleted lists

You can use animation as a special effect to capture your audience’s

attention and reinforce the points in your presentations. For example,

you can animate list items so that they move across the screen or

animate them in place.

To animate a bulleted list on a bulleted list slide

1Click Insert ` New slide.

2Click the Bulleted list layout on the Layout palette, and click OK.

3Create the bulleted list, and click Format ` Bulleted list properties.

4Click the Bullet animation tab.

Part Four: Presentations 207

Graphics

In this chapter:

• “Understanding graphics formats”

• “Inserting graphics” on page 208

See also “Working with graphics and pictures” in the

Presentations Help.

Understanding graphics formats

The two main types of computer graphics are vector graphics and

bitmaps.

Vector graphics

Vector graphics are made of lines and curves, and they are

generated from mathematical descriptions that determine the

position, length, and direction in which lines are drawn.

Vector graphics are ideal for logos and illustrations because they are

resolution-independent and can be scaled to any size, or printed and

displayed at any resolution, without losing detail and quality. In

addition, you can produce sharp and crisp outlines with vector

graphics.

Bitmaps

Bitmaps, also known as raster graphics, are composed of tiny squares

called pixels. Each pixel is mapped to a location in an image and has

numerical color values.

Bitmaps are excellent for photographs and digital paintings because

they reproduce color gradations well. Bitmaps are resolution-

dependent — that is, they represent a fixed number of pixels. While

they look good at their actual size, they can appear jagged or lose

208 Graphics

image quality when scaled, or when displayed or printed at a resolution

higher than their original resolution.

For help working with bitmaps, see “Bitmaps” on page 209.

Inserting graphics

Vector graphics, such as CorelDRAW (CDR) files, are ideal for use in slide

shows.

You can, however, add bitmaps in formats such as Windows bitmap

(BMP) or TIFF to slide shows. For best results:

• Don't compress bitmaps or you'll lose much of the image quality.

• Bitmaps should contain at least 256 colors.

• Bitmaps should have a minimum resolution of 96 dpi for screen, 150

dpi for print.

To insert a graphic from the Scrapbook

1Click Insert ` Graphics/Pictures ` Clipart.

2Click one of the following tabs:

• Clipart — vector graphics

• Photos — bitmaps

3Choose a category from the list.

4Click a graphic on the palette.

5Click Insert.

6Click Close.

To insert a graphic from a file

1Click Insert ` Graphics/Pictures ` From file.

2Choose the drive and folder where the file is stored.

3Choose a file.

4Click Insert.

Part Four: Presentations 209

Bitmaps

In this chapter:

• “Creating and saving bitmaps”

• “Modifying bitmaps” on page 210

• “Applying special effects to bitmaps” on page 212

• “Converting bitmaps and vector objects” on page 212

Creating and saving bitmaps

You can create new, original bitmaps by using the Bitmap Editor.

To create a bitmap

1Click Insert ` Graphics/Pictures ` Bitmap.

2Drag to define the bitmap frame.

3Use the bitmap tools in the Bitmap Editor to create a bitmap.

4Click File ` Close Bitmap Editor.

To save a bitmap

1Click a bitmap.

2Click File ` Save as.

3Enable the Selected items option.

4Click OK.

5In the Save dialog box, choose the drive and folder where you want

to save the bitmap.

6Type a name in the Filename box.

7Choose a graphic type from the File type list box.

WordPerfect Graphic (WPG) is the default bitmap format.

8Click Save.

9In the Export dialog box, choose your desired settings.

210 Bitmaps

Modifying bitmaps

Modifying bitmaps in Presentations can be done with precision. You can

refine small details, make drastic changes, and intensify effects on the

bitmap as a whole.

To select an area of a bitmap

1Double-click a bitmap.

2Click Edit ` Select area.

3Drag to select an area of the bitmap.

To size the frame around a bitmap

Increasing the size of the frame around a bitmap does not alter

the bitmap itself. However, moving any part of the bitmap

outside of the resized frame will delete that part when you close

the Bitmap Editor window and return to the drawing window.

To zoom in on a bitmap

1Double-click a bitmap.

2Click View ` Zoom.

A check mark beside Zoom indicates that you have zoomed in on

the bitmap.

To Do the following

Size the frame around a bitmap Double-click the bitmap, and drag

the side or corner handles to resize

the frame.

Size the frame around a rotated or

skewed bitmap

Click Tools ` Convert to bitmap.

Click OK. Double-click the bitmap,

and drag the side or corner handles

to resize the frame.

Part Four: Presentations 211

To erase parts of a bitmap

1Double-click a bitmap.

2Click Insert ` Eraser.

3Click Format ` Brush.

4In the Brush attributes dialog box, choose a brush shape from the

Brush shape list box.

5Type a value in the Brush width box.

6Drag to erase any part of the bitmap.

When you erase parts of a bitmap, they are replaced with the

transparent color that you specify.

You can also erase a selected area of a bitmap by clicking

Edit ` Select area, dragging to select an area of a bitmap,

and clicking Edit ` Erase selection.

To remove a bitmap

1Double-click a bitmap.

2Click Edit ` Clear.

To resample a bitmap

1Click a bitmap.

2Drag the handles to resize the bitmap.

3Click Tools ` Resample bitmap.

4Click Resample.

212 Bitmaps

Applying special effects to bitmaps

Presentations includes a variety of special effects for bitmaps.

To apply a special effect to a bitmap

1Double-click a bitmap.

2Click Edit ` Select area.

3Drag to select an area of the bitmap.

4Click Tools ` Special effects.

5Enable one of the following options:

• Full image — applies the special effect to the entire bitmap

• Inside area — applies the special effect inside the selected area

• Outside area — applies the special effect outside the selected area

6Choose a special effect from the Effects list.

Click Apply to preview the effect in the After window.

Converting bitmaps and vector objects

You can convert bitmaps to vector objects — or vector objects to

bitmaps.

To convert a bitmap to a vector object

1Click a bitmap.

2Click Tools ` Trace bitmap.

To convert a vector object to a bitmap

1Click a vector object.

2Click Tools ` Convert to bitmap.

3Click Convert.

Part Four: Presentations 213

Shapes

You can enhance Presentations slides and drawings with seven

categories of preset shapes.

In this chapter:

• “Drawing shapes”

• “Editing shapes” on page 216

Drawing shapes

Line shapes can be everything from a simple line to a polyline. You can

draw lines, polylines, and curves. You can also draw closed

curves and Bezier curves.

Other shapes that you can draw include basic shapes, such as

rectangles and diamonds; arrow shapes; flowchart shapes, such

as connectors and processes; star shapes; callout shapes; and

action shapes, such as volume buttons and transition buttons.

To draw a line

1Click Insert ` Shape ` Line shapes, and click a line shape.

You can also click the Line shapes button on the tool palette.

2Drag to draw the line shape.

You can draw a precise horizontal, vertical, or diagonal line shape

by holding down Shift while dragging.

To draw a polyline

1Click Insert ` Shape ` Line shapes, and click a polyline shape.

2Drag to draw the polyline.

3Double-click to complete the shape.

214 Shapes

You can transform an elliptical arc polyline shape into a circle by

double-clicking the shape with the Selection tool and

moving an edit point to the inside of the arc.

To draw a curve

1Click Insert ` Shape ` Line Shapes ` Curve.

2Click once in the drawing or slide show window.

3Drag to start the curved line.

4Click to create the first section of the curve.

5Drag to continue the curve.

6Double-click to complete the curve.

To draw a closed curve

1Click Insert ` Shape ` Line shapes ` Closed curve.

2Click once in the drawing or slide show window.

3Drag to start the curved shape.

4Click to create the first section of the curve.

5Continue to drag and click to create the curved shape you want.

6Double-click to complete the closed curve.

To draw a Bezier curve

1Click Insert ` Shape ` Line shapes ` Bezier.

2For each section of the curve, click to start the curved line, and drag

to curve the line in another direction.

3Double-click to finish the curve.

The distance between the control points and the node

determines the height or depth of the segment that you are

drawing.

You can draw a cusp in the Bezier curve by dragging from the

anchor point, sizing and curving the segment, then holding

Part Four: Presentations 215

down Alt and dragging in the direction that you want the next

curve. You can then release Alt and size and curve the next

segment.

To draw a shape

1Click Insert ` Shape, and click a shape in one of the following

categories:

• Basic shapes

• Arrow shapes

• Flowchart shapes

• Star shapes

• Callout shapes

• Action shapes

If you want to draw a shape from the center, hold down Alt,

and click where you want to create the center of the shape.

2Drag diagonally to draw the shape.

You can create a shape with equal horizontal and vertical

dimensions by holding down Alt + Shift as you draw the shape.

For more information about creating action shapes, see

“Creating SpeedLink objects” on page 191.

You can also draw shapes by clicking the following buttons on

the tool palette:

•Basic shapes

•Arrow shapes

•Flowchart shapes

•Star shapes

•Callout shapes

•Action shapes

216 Shapes

Editing shapes

You can resize the shapes you add to slides and drawings by using a

glyph.

You can also change the form, angle, or direction of a line or polyline by

using the edit points.

To size a shape by using a glyph

1Click a shape.

2Drag a glyph until the shape is the size you want.

To change the shape of a line or polyline

1Click a line or polyline.

2Click Edit ` Edit points.

3Drag the edit points until the shape is the size you want.

Edit points are specific to lines and polylines. If you want to

access the edit points of a shape other than a line or polyline, you

must first convert the shape to a polygon.

To convert a shape to a polygon

1Click a shape.

2Click Tools ` Convert to polygon.

To change the shape of a polygon

1Click a polygon.

2Click Edit ` Edit points.

3Drag any of the edit points.

When you edit a polygon, it does not maintain its standard size

or proportions. The shape is treated as a series of lines or

polylines instead of a preset shape.

Part Four: Presentations 217

Sounds

Once you have correctly installed and set up sound hardware on your

computer, you can add Wave (WAV), MPEG-1 Audio Layer-3 (MP3),

and Windows Media® Audio (WMA) sound files. You can also add

Musical Instrument Digital Interface (MIDI) files to slides. You can add

an entire CD track or only sections of a track to slides by choosing

specific starting and stopping points.

If you have a microphone and an internal sound card that supports

digital audio or an external sound device that supports digital audio,

you can also record any sound and add it to your slides. For more

information about recording and saving sounds, consult your

operating system’s Help file.

To insert a sound or MIDI file into a slide

1Click Insert ` Sound.

2Click Browse beside one of the following boxes:

• Sound

• MIDI

3Choose the drive and folder where the sound file is stored.

4Type a filename in the Filename box.

5Click Open.

You can only play one MIDI and one sound file at the same

time. You cannot play two sound files of the same type

simultaneously.

To get the best results from the MIDI files that are included

with Presentations, make sure that your system is set up

correctly for your sound card.

218 Sounds

To add an entire CD track to a slide

1Click Insert ` Sound.

2Click Browse beside the CD box.

3In the Slide CD — Audio dialog box, type a track description in the

Description box.

4Type the number of the CD track in the Track box.

To add part of a CD track to a slide

1Follow the previous procedure.

2Disable the From beginning check box.

3In the Start location area, type a value in any of the following boxes:

• Minutes

• Seconds

• Frames

4Disable the To end check box.

5In the End location area, type a value in any of the following boxes:

• Minutes

• Seconds

• Frames

To record a sound file

1Click Format ` Slide properties ` Sound.

2Click Record.

3In the Sound dialog box, click Record.

4Click Stop when you finish recording.

Part Four: Presentations 219

Movies and animations

You can add movies to slide shows in a variety of formats, including

Moving Pictures Experts Group (.mpeg), Audio Video Interleaved

(.avi), QuickTime® (.mov and .qt), and Animated GIF (.gif).

Certain movie-file types require installed drivers.

To add a movie file to a slide show

1Click Insert ` Movie.

To insert an animated GIF, click Insert ` Animated GIF.

2Choose the drive and folder where the file is stored.

If you want to save the movie within the slide show, enable

the Save movie within slide show document check box.

3Choose a file type from the File type list box.

If you are adding an animated GIF, the file type is chosen for

you.

4Type a filename in the Filename box.

5Click Insert.

The file size of the slide show increases greatly.

To change a movie file in a slide show

1Right-click the movie, and click Movie properties.

Alternatively, click the Movie properties button on the property

bar.

2Click Browse beside the Movie name box.

3Choose the drive and folder where the file is stored.

4Choose a file type from the File type list box.

5Type a filename in the Filename box.

6Click Insert.

220 Movies and animations

To play a movie in a slide show

• Select the movie, and click View ` Play movie.

Alternatively, click the Play movie button on the property bar.

You can also

Apply a movie border to the slide

show

Choose a border type from the

Movie border list box.

Display the control panel while

playing a slide show

Enable the Display control panel

when playing show check box.

Save the movie file within the slide

show

Enable the Save movie within slide

show document check box.

Play the movie continuously Enable the Loop the movie for

continuous play check box.

You can also

Access play settings Right-click the movie, and click

Movie properties.

You can also click the Movie

properties button on the

property bar.

Hide the movie when it is not

playing

Enable the Hide movie while not

playing check box.

Set the movie to play only when

clicked

Enable the Play movie when clicked

check box.

Set the movie to play automatically Enable the Play movie check box,

and type a value in the Seconds

after slide transition box.

Part Four: Presentations 221

Presenting slide shows

In this chapter:

• “Playing slide shows”

• “Increasing the speed of slide shows” on page 223

• “Using the slide highlighter” on page 223

You can also present slide shows by working from a print-out

or a PDF file. For information, see “Sharing slide shows” on

page 225.

Playing slide shows

There are different ways to play slide shows in Presentations.

You can play a slide show by manually controlling the display of

each slide.

A slide show can also be played automatically, with each slide

displayed in succession and where you can control the time delay

between the display of each slide.

To check the appearance, transition, sound, and so on of a slide

without playing the entire slide show, you can use QuickPlay™.

You can also play portable slide shows, which play on any

computer that uses the Windows operating system, even if it

doesn’t have Presentations installed. For information about

creating portable slide shows, see “Creating and opening slide

shows” in the Presentations Help.

You can also smooth out the appearance of text when playing

slide shows. See “Enabling text smoothing” in the

Presentations Help.

222 Presenting slide shows

To play a slide show manually

1Click View ` Play slide show.

You can also click the Play slide show button on the toolbar.

2Choose a slide from the Beginning slide list box.

If you want to play the slide show continuously, enable the Repeat

slide show until you press “Esc” check box.

3Click Play.

4Click in the slide show window to advance to the next slide or

animation.

If you want to return to the previous slide or animation, right-click

the slide show window, and click Previous slide. You can also press

Page up.

To play a slide show automatically

1Click Format ` Slide properties ` Display sequence.

2In the Display next slide area, enable the After a delay of option.

3Type a value in the Seconds box.

4Enable the Apply to all slides in slide show check box.

The time delay begins the second the first slide displays on the

screen.

Time delays also apply to animated images. For example, if you

set a two-second time delay for a slide, the first animated object

automatically displays two seconds after the slide appears. The

next animated object follows two seconds later, and so on. Two

seconds after the last animated object displays, the show

advances to the next slide.

You can also apply a different time delay to each slide in a slide

show by selecting an individual slide.

Part Four: Presentations 223

To play a slide show by using QuickPlay

1Click a tab on the bottom of the slide show window.

2Click the QuickPlay tab on the side of the slide show window.

3Press Esc to stop playing the slide show.

When QuickPlay reaches the end of the show, it returns to the

slide show window.

Increasing the speed of slide shows

You can speed up the display of a slide show by creating a QuickShow.

When you create a QuickShow, each slide in the slide show is saved as

a bitmap for quicker display. Slides from a QuickShow file display

on the screen with the delay time you apply. For information

about delay times, see “To play a slide show automatically” on

page 222.

To increase the speed of a slide show

1Click View ` Play slide show.

2Click Create QuickShow.

3Enable the Use QuickShow file check box.

If you change any part of a slide show, you must re-create the

QuickShow file.

QuickShow files use more memory than regular slide show

files, creating a larger file.

Using the slide highlighter

During a slide show, you can emphasize points by using the slide

Highlighter to circle, underline, and mark objects on a slide. The

highlighting remains on the screen until the show advances to the

next slide.

224 Presenting slide shows

You can erase the highlighting at any time.

To use the slide highlighter while playing a slide show

1Click View ` Play slide show.

2Open the Highlighter color picker, and click a color.

3Open the Width picker, and click a highlighter width.

4Click Play.

5As the slide show plays, drag to highlight areas of each slide.

To erase highlighting on the current slide

• Right-click a slide, and click Erase highlighter.

Part Four: Presentations 225

Sharing slide shows

In this chapter:

• “Printing slide shows”

• “Publishing slide shows to PDF” on page 226

For additional topics, please see “Printing” and “Sharing

projects” in the Presentations Help.

Printing slide shows

Presentations offers a variety of options for printing your slide shows.

To print a slide show

1Click File ` Print.

You can also click the Print button on the toolbar.

2On the the Main page, choose a printer from the Name box.

3In the Print range area, enable one of the following options:

• Full document — prints the entire file

• Current view — prints only the current page or slide

• Selected objects — prints a specific object in a slide or drawing

• Slides — prints only the specified slides

• Handouts — prints handouts

• Speaker notes — prints speaker notes

• Audience notes — prints audience notes

Type a value in the Number of slides per page box, if available.

4In the Copies area, type the number of copies you want to print in

the Number of copies box.

If you want the copies collated, enable the Collate option.

5Click Print.

226 Sharing slide shows

Publishing slide shows to PDF

Presentations lets you publish your slide shows to PDF.

To publish to PDF

1Click File ` Publish to PDF.

2Choose the drive and folder where you want to save the file.

3Type a filename in the File name box.

4From the PDF style list box, choose a PDF type.

5Click Settings, and specify any additional PDF settings in the Publish

to PDF settings dialog box that appears.

Click OK to apply your settings and return to the Publish to PDF dialog

box.

6Click Save.

If you do not want the PDF file to open automatically after it is saved,

disable the Open PDF after saving check box.

Part Five: Utilities 227

Part Five: Utilities

WordPerfect Office X6 provides a vast array of supplementary tools

that can help you accomplish specific tasks quickly and easily.

Certain utilities described in this section are available only in

certain versions of WordPerfect Office X6. To compare

versions, please visit WordPerfect.com.

WordPerfect Lightning

Corel® WordPerfect® Lightning™ allows you to view, create, and

capture content in a variety of ways. For details, see page 229.

Address Book

The Address Book is an information center that lets you store

personal and business contact information. For details, see

page 233.

Conversion utility

The conversion utility lets you convert files in various formats to one of

five WordPerfect file formats. For details, see page 237.

File-management tools

WordPerfect Office provides two file-management tools:

WordPerfect Office file-management dialog boxes (or “enhanced file

dialogs”), and QuickFinder™. For details, see page 239.

Equation Editor

Equation Editor lets you insert equations in WordPerfect and

Presentations. For details, see page 243.

228 Part Five: Utilities

Scrapbook

Scrapbook is a graphics utility that lets you search for and insert clipart,

photo, sound, and movie files in WordPerfect, Quattro Pro, and

Presentations. For details, see page 245.

TextA rt

TextArt™ lets you transform words into designs. You can use TextArt in

WordPerfect, Quattro Pro, and Presentations. For details, see page 247.

Printing engine

The WordPerfect Office printing engine provides a variety of printing and

page-setup options for WordPerfect (see page 111), Quattro Pro (see

page 167), and Presentations (see page 225).

PerfectScript utility

The PerfectScript utility lets you automate tasks by creating PerfectScript

macros. For details, see page 271.

Paradox

Certain versions of WordPerfect Office X6 include Paradox, a powerful

and easy-to-use relational database program that helps you organize,

track, and retrieve information. For details, please see the Paradox Help.

Third-party software

Certain versions of WordPerfect Office X6 also include third-party

software. For details on any such programs, please refer to their

documentation.

The Utilities page of the Reference Center offers extensive help for

the utilities included with all versions of WordPerfect Office X6.

See “To access the Reference Center” on page 10.

Part Five: Utilities 229

WordPerfect Lightning

WordPerfect Lightning lets you view, capture, and reuse information

and images. With WordPerfect Lightning, you have the tools you need

to work with others and to capture and fine-tune your ideas.

You can use WordPerfect Lightning to take notes or to view graphics,

photos, or documents saved as Microsoft Word or WordPerfect files.

When it’s time to polish your work, WordPerfect Lightning integrates

seamlessly with WordPerfect and Microsoft Word.

In this chapter:

• “Getting started”

• “Using the Navigator window” on page 230

• “Using the Notes window” on page 230

• “Using the Viewer window” on page 231

Getting started

When you start WordPerfect Lightning, you’ll find the Navigator

window. The Navigator lets you create, store, and organize your

WordPerfect Lightning notes in a familiar tree structure.

The Notes window lets you capture your ideas and reuse information

from other sources.

Finally, the Viewer window lets you view Microsoft Word,

WordPerfect, and image files.

To start WordPerfect Lightning

• Click Start ` All Programs ` WordPerfect Office X6 `

WordPerfect Lightning.

To quit WordPerfect Lightning, click the Close button.

230 WordPerfect Lightning

Using the Navigator window

The Navigator is a folder-based application in which you can organize

your notes and documents. It looks very much like an instant messaging

window and provides a familiar tree structure.

From the Navigator window, you can

• create, store, and access WordPerfect Lightning notes

• print and e-mail WordPerfect Lightning notes

• capture images of documents and applications appearing on-screen

To create a note

• Click the New Note button.

When closed, notes are saved automatically to the active folder

in the Navigator. To open a closed note, double-click it.

To print a note, right-click it, and choose Print.

To e-mail a note, right-click it, and choose Send to ` Mail

Recipient.

To capture an image

1Click the arrow beside the Snapshot button, and choose an

option:

• Take Snapshot to New Note

• Take Snapshot to WordPerfect

• Take Snapshot to Clipboard

2Drag around the area that you would like to include in the image.

Using the Notes window

The Notes window is a small word-processing tool in which you can

capture your ideas by typing or pasting content. It gives you access to

Part Five: Utilities 231

standard word-processing features, such as fonts and font styles,

bullets and numbering, text alignment, tables, and color. The Notes

window even lets you insert graphics or pictures in your notes.

From the Notes window, you can

• create, print, and e-mail notes

• format note text for later reuse

• add graphics or pictures to your notes

To create a note

• Click the New Note button.

To print a note, click the Print button.

To e-mail a note, click the arrow next to the Send to

button, and choose Send to Mail Recipient.

To format the text in a note

1Drag across the text to select it.

2Use the text-formatting controls on the toolbar.

To add an image to a note

1Click in the note where you want to insert the image.

2Click the Insert button, and choose Image.

3Type the path and filename of the image in the Picture Source box.

If you don’t know the exact path and filename, you can locate the

image by clicking Browse.

Using the Viewer window

You can use the Viewer window to open and view WordPerfect and

Microsoft Word (DOC, DOCX) documents. You can send a document

to WordPerfect for editing, and you can print documents. You can also

232 WordPerfect Lightning

save documents to the Navigator or to your local hard drive.

From the Viewer window, you can

• view WordPerfect and Microsoft Word (DOC, DOCX) files

• copy and reuse text from any document that you are viewing

• easily produce images of anything appearing on-screen

• send documents to the Navigator, to WordPerfect or Microsoft Word,

or to e-mail

To view a document

1Click the Open button.

2Choose the folder where the document is stored.

3Choose the file type from the Files of type list.

4Choose the file, and click Open.

To copy text from a document

1Drag across the text to select it.

2Click the arrow beside the Copy button, and choose an option:

• Copy to Note

• Copy to WordPerfect

• Copy to Clipboard

To capture an image in a document

• See “To capture an image” on page 230.

To s e n d a d o c u m e n t

• Click the arrow beside the Save button, and choose an option:

• Save to Notebook

• Send to Word Processor

• Send to Main Recipient

Part Five: Utilities 233

Address Book

The Address Book is an information center that lets you store personal

and business contact information.

In this chapter:

• “Getting started”

• “Creating address books”

• “Opening address books” on page 235

• “Sorting and filtering address book data” on page 236

Getting started

You can start the Address Book from WordPerfect.

The Tree view in the left pane displays all open address books. When

you select an address book format in the Tree view in the left

pane, all open address books in the selected format display in

the Summary view in the right pane.

To start the Address Book

• In WordPerfect, click Tools ` Address Book.

To quit the Address Book, click File ` Exit.

Creating address books

You can create multiple address books to store different types of

contact information.

Address entries are the records that you create in an address book. You

can create an address entry for a person, organization, or resource.

You can also create a group address entry, which can contain

individual, organizational, and resource address entries, as well as

other group address entries.

234 Address Book

To create an address book

1Click File ` New.

2From the Address book type list, choose one of the following:

• Address book

• MAPI

3Type a name for the address book in the Name box.

To create an address entry

1Click an address book in the Tree view.

2Click Address ` New.

3From the Select entry type list, choose one of the following:

• Person

• Organization

• Resource

4Click OK.

5Type text in any of the boxes.

To edit an address entry, click Address ` Edit. To delete an

address entry, click Address ` Delete.

To create a group address entry

1Click an address book in the Tree view.

2Click Address ` New.

3Choose Group from the Select entry type list.

4Click OK.

5Click the Group tab.

6Type a name for the group in the Group box.

If you want to include comments about the group, type text in the

Comments box.

7Click Add/remove members.

Part Five: Utilities 235

8In the Add/remove members dialog box, choose a name from the

Addresses list.

9Click Add.

To remove a name from the Addresses list, click Delete.

Opening address books

You can open the address books displayed in the Tree view.

When you close an address book, it no longer appears in the Tree view.

You can open a closed address book by browsing to the folder in

which it is saved on your computer.

To open an address book displayed in the Tree view

1Click File ` Open.

2Choose an address book from the Previously opened books list.

To close an address book, click File ` Close.

To open an address book not displayed in the Tree

view

1Click File ` Open.

2Click the Address book button.

3Click the Browse button.

4Choose the drive and folder where the address book is stored.

5Click Select.

6Choose an address book from the Available address books list.

7Click OK.

8In the Previously opened books dialog box, choose an address book

from the Available address books list.

236 Address Book

Sorting and filtering address book data

In the Summary view, each address field in an address entry is displayed

in a column. You can display, hide, or sort by any address field column.

Not only can you search for an address entry, but you can filter an

address book to display a specific address entry or range of entries.

To sort by an address field column

1Click an address book in the Tree view.

2Click View ` Columns.

3In the Columns dialog box, do the following:

• Enable the check boxes for the columns you want to display.

• Disable the check boxes for the columns you want to hide.

4Click OK.

5Click the column title in the Summary view, and then click one of the

following arrows:

• — sorts the column in ascending order

• — sorts the column in descending order

To search for an address entry

1Click an address book in the Tree view.

2Click Edit ` Find.

3Type filter criteria in the Find box.

4Click Find now.

To filter an address book

1Click an address book in the Tree view.

2Type filter criteria in the Search names box.

3Press Enter.

Part Five: Utilities 237

Conversion utility

The WordPerfect conversion utility lets you convert various types of

files — such as files created in older versions of WordPerfect, or

Microsoft Word files — to one of five WordPerfect file formats.

You can start the conversion utility from Windows or from the

WordPerfect application window. You can then use the conversion

utility to convert multiple files at a time.

Supported “Convert from” formats

You can convert from a variety of file formats:

• WordPerfect — various older versions, listed below

• Microsoft Word — DOCX (2007), DOC (97 to 2003), and more

•HTM, RTF, TXT, and more

For a complete list of supported formats, please see the

Conversion Utility Help.

Supported “Convert to” formats

You can convert to any of the following WordPerfect formats.

WordPerfect format Extension

WordPerfect 6 to X6 WPD

WordPerfect 4.2, 5.0, 5.1, 5.2 WP

WordPerfect 2.0, 2.1, 3.0, 3.1, 3.5 Macintosh WPM

WordPerfect 5.1, 5.2 Far East WP

WordPerfect Compound File WPD

238 Conversion utility

To start the conversion utility

• Do one of the following:

• In Windows, click Start ` All Programs ` WordPerfect Office X6 `

Utilities ` Conversion Utility.

• In WordPerfect, click the Conversion Utility button on the

Compatibility toolbar. If you click the button more than once, you

will open multiple instances of the conversion utility.

To quit the conversion utility, click Close.

To convert files

1In the conversion utility, click Add.

2Choose the drive and folder in which the files you want to convert are

stored.

If you can’t see the files, choose All files from the File type box.

3Click Add all. If you want to convert the files in the folders within the

folder, enable the Include subfolders check box.

To convert a single file, click the file, and then click Add.

4From the Convert to list box, choose a version of WordPerfect.

5Click OK.

To convert a single document by opening it directly in

WordPerfect, see “Opening documents” on page 37.

Part Five: Utilities 239

File-management tools

WordPerfect Office provides two file-management tools:

• file-management dialog boxes, or “enhanced file dialogs”

• QuickFinder — see page 240

Using the enhanced file dialogs

The WordPerfect Office file-management dialog boxes, or “enhanced

file dialogs,” let you perform many file-management tasks — and even

view Web pages! — from directly within WordPerfect, Quattro Pro,

and Presentations.

By default, the enhanced file dialogs are enabled. If you are more

comfortable with the default Windows file-management dialog

boxes, you can use them instead.

To open the enhanced file dialog

• In WordPerfect, Quattro Pro, or Presentations, click File `

Open.

To find a file

1In the enhanced file dialog, choose the drive or folder in which you

want to search.

2Type the filename in the Filename box.

3Click Find now.

To preview a file

1In the enhanced file dialog, click the Preview button on the

toolbar.

2From the Look in list box, choose the file you want to preview.

240 File-management tools

To add a shortcut to the Favorites folder

1In the enhanced file dialog, choose the file or folder.

2Click Favorites ` Add, and click one of the following:

• Add favorite folder — adds the entire folder to the Favorites folder

• Add favorite item — adds the selected file to the Favorites folder

To view a Web page or an intranet page

1In the enhanced file dialog, click the Web mode button.

2In the Look in box, type http:// (or, if required, https://) followed by

the URL for the Internet or intranet page you want to open.

3Press Enter.

To disable the enhanced file dialogs

1Do one of the following:

• In WordPerfect, click Tools ` Settings ` Files. Then, click the

Document tab.

• In Quattro Pro, click Tools ` Settings. Then, click File options.

• In Presentations, click Tools ` Settings ` Environment. Then, click

the Options tab.

2Disable the Use enhanced file dialogs check box.

Using QuickFinder

QuickFinder has two components:

•QuickFinder Searcher — finds files within a specified search scope

•QuickFinder Manager — lets you create standard or custom Fast

Search files that are required to perform Fast Searches

To start QuickFinder Searcher

• Click Start ` All Programs ` WordPerfect Office X6 ` Utilities `

QuickFinder Searcher.

Part Five: Utilities 241

To find a file with QuickFinder Searcher

1From the Look in list box in QuickFinder Searcher, choose the drive

or folder where the file is stored.

2In the Filename box, type a filename, word, or phrase.

You can use wildcards. An asterisk (*) represents one or more

characters; a question mark (?) represents only one character.

3Click Find now.

To stop the search at any time, click Stop find.

QuickFinder ignores special characters, such as an exclamation

point (!) or an ampersand (&), when searching for content.

You can further narrow your search by choosing a file type

from the File type list box and by typing the date saved in the

Last modified list box.

To start QuickFinder Manager

• Click Start ` All Programs ` WordPerfect Office X6 ` Utilities

` QuickFinder Manager.

To create a standard Fast Search file

1In QuickFinder Manager, click the Standard fast search setup

tab.

2Click Create.

3In the QuickFinder standard fast search dialog box, type the name

of a folder in the Folder to search box.

4Enable one of the following options:

• Automatic update every — lets QuickFinder automatically

update the Fast Search file at the specified intervals

• Manual update — lets you manually update the file

5Click Options.

242 File-management tools

6In the QuickFinder Fast Search options dialog box, click Browse, and

specify the search preferences and a secondary location for the Fast

Search information file.

To search using your standard Fast Search file, select the file in

QuickFinder Searcher.

To create a custom Fast Search file

1In QuickFinder Manager, click the Custom Fast Search setup tab.

2Click Create.

3In the QuickFinder custom Fast Search dialog box, type a name for the

Fast Search file in the Fast Search name box.

4Enable one of the following options:

• Automatic update every — lets QuickFinder automatically update

the Fast Search file at the intervals that you type in the boxes

• Manual update — lets you manually update the file

5In the Folder to add box, type the name of a folder you want to search

with the specified path.

6Enable the Include subfolders check box.

7Click Add, and click Options.

8In the QuickFinder Fast Search options dialog box, specify the search

preferences and a location for the Fast Search file.

To search using your custom Fast Search file, select the file in

QuickFinder Searcher.

Part Five: Utilities 243

Equation Editor

You can use Equation Editor in WordPerfect and Presentations.

Creating equations

Equation Editor lets you insert preset equations — and build your own

equations by inserting preset symbols and templates.

Symbols are single characters, such as logic symbols and Greek

characters. A template consists of a symbol and, in some cases,

writable “slots” for adding variables or other elements. For example, a

fraction template provides two slots: one for the numerator and one

for the denominator, separated by a line ( ).

Each equation you insert into a document is treated as one item rather

than individual symbols or characters. The equation is inserted into a

document inside a graphics box.

Editing equations

After creating an equation, you can manipulate it as necessary.

To insert a preset equation

1Click where you want to insert an equation.

2Click Insert ` Equation.

3Click the Edit equation tab.

4Click Presets. The Equation presets dialog box appears.

5Choose an equation from the Choose a preset list.

To insert an equation template

1Follow steps 1 to 3 in the previous procedure.

2Choose the template, or use its corresponding shortcut key.

For a list of shortcut keys, please see the Equation Editor Help.

244 Equation Editor

To insert a symbol into an equation

1Select the equation in the document.

2Click Edit ` (Open) equation object.

3Click where you want to insert a symbol.

4Choose a symbol, or use its corresponding shortcut key.

For a list of shortcut keys, please see the Equation Editor Help.

To edit an equation

1Select the equation in the document.

2Click Edit ` (Open) equation object.

3Click the Edit equation tab.

You can also

Select an element in an equation Click the beginning (or end) of the

equation element, hold down Shift,

and press the right arrow (or left

arrow) key.

Move the selected equation

element

Hold down Ctrl, and press an arrow

key.

Change the color of the selected

equation element

Click Color.

Change the style and size of the

selected equation element

Use the Style list box and the Size

list box.

Delete the selected equation

element

Press Delete.

Part Five: Utilities 245

Scrapbook

Scrapbook is a graphics utility that lets you search for and insert

clipart, photo, sound, and movie files in WordPerfect, Quattro Pro,

and Presentations.

Understanding Scrapbook

Scrapbook does not store files but contains thumbnails that point to

media files. A thumbnail is a low-resolution miniature of a graphic or

icon that is represented as an item in the Scrapbook utility window.

Each item contains properties, such as keywords, file paths, and

location. Scrapbook can list files on a local disk drive, network drive,

or media disc.

You can start Scrapbook from within WordPerfect, Quattro Pro, or

Presentations.

Working with Scrapbook items

You can use Scrapbook to insert a clipart file into a document.

You can also insert a photo, sound, or movie file.

You can also import files into Scrapbook.

You can search for a Scrapbook item by using criteria such as file type,

keyword, or filename.

To start Scrapbook

• Click Insert ` Graphics/Pictures ` Clipart.

To quit Scrapbook, click Close.

To insert a Scrapbook file into a document

1Choose a category from the Categories list.

2Click a tab: Clipart, Photos, Sounds, or Movies.

246 Scrapbook

3Choose an item from the Scrapbook item window.

4Click Insert.

5(Quattro Pro only) Click to place the item at its default size, or click

and drag to place the item and size it manually.

To import files into Scrapbook

1Click Import clips.

2Click Browse.

3Choose the drive and folder where the file is stored.

4In the Insert file dialog box, choose a filename from the list.

5Click Open.

When you import a file, Scrapbook places a thumbnail of the file

in the Scrapbook database. The thumbnail is represented as an

item in the Scrapbook utility window.

To search for a Scrapbook item

1Click Find.

2Choose a file type from the Scrapbook item type list box.

3Click Find now.

You can search for Scrapbook items as often as you like, but only

the last five results are displayed.

Only the last search is saved when you quit or reopen Scrapbook.

You can also

Search for a file by using keywords Type keywords in the Keywords

box.

Search for a file by using a full or

partial filename

Type text in the Filename

containing box.

Part Five: Utilities 247

Te x t A r t

TextArt lets you transform words into designs. You can use multiple

visual effects, such as font, color, and rotation options, to create

professional-looking 2D or 3D images.

You can use TextArt in WordPerfect, Quattro Pro, and Presentations.

Creating TextArt images

You can create a TextArt image yourself, or you can insert preset 2D

and 3D images into documents.

Editing TextArt images

You can change the appearance of 2D TextArt images by using

different shadow styles and colors.

You can also change the appearance of 3D Text Art images.

To c r e a t e a Te x t Ar t i m a g e

1Click Insert ` Graphics/Pictures ` TextArt.

2Type text in the Type here box.

To insert a symbol, click Insert Symbol.

3Choose a text shape from the Shapes list box.

If you want to choose from other shapes, click More, and click a

shape.

4Choose a font from the Font list box.

5Choose a font style from the Font style list box.

If you want to create a 3D image, enable the 3D mode check box.

248 TextArt

To insert a preset 2D TextArt image

1Click Insert ` Graphics/Pictures ` TextArt.

2Type text in the Type here box.

To insert a symbol, click Insert Symbol.

3Click the 2D options tab.

4Open the 2D preset picker, and click a TextArt image.

To insert a preset 3D TextArt image

1Click Insert ` Graphics/Pictures ` TextArt.

2Type text in the Type here box.

To insert a symbol, click Insert Symbol.

3Click the 3D options tab.

4Enable the 3D mode check box.

5Open the 3D preset picker, and click a text style.

To change the appearance of a 2D TextArt image

1Double-click the image.

2Click the General tab to adjust the font and alignment.

3Click the 2D options tab to adjust the rotation, shadow, and more.

To change the appearance of a 3D TextArt image

1Double-click the image.

2Click the General tab to adjust the font and alignment.

3Click the 3D options tab to adjust rotation, lightning, and bevel.

4Click the Advanced 3D options tab to adjust resolution and texture.

Part Six: Writing Tools 249

Part Six: Writing Tools

WordPerfect Office X6 includes tools that can help improve the quality

of your writing. These writing tools let you correct errors in spelling

and grammar, correct mistakes automatically, and help to refine your

writing style.

Setting up the writing tools

If you open a file that is written in a language that is different from

the writing tools you have installed, the writing tools run in the

installed language. For example, suppose the English writing tools are

installed and you open a Spanish file: the writing tools run in English.

If you want to use the writing tools in a different language, you may

need to install the writing tools for that language by modifying your

installation of the software. See “To modify WordPerfect Office X6”

on page 7.

At any time, you can change the language settings for the writing

tools. For details, please see “Changing the language settings”

in the Help for WordPerfect, Quattro Pro, or Presentations.

Using the writing tools

WordPerfect Office X6 offers the following writing tools:

•spelling checker — checks for misspelled words, duplicate words,

and irregular capitalization. See page 251.

•grammar checker — checks for grammar, spelling, and style errors.

See page 253.

•thesaurus — lets you look up synonyms, antonyms, and related

words. See page 255.

250 Part Six: Writing Tools

•dictionary — lets you look up word definitions and spelling. See

page 257.

•word lists — contain the words and phrases scanned when you proof

your text using the writing tools. See page 259.

Not all writing tools are available for all languages. For a per-

language breakdown of supported writing tools, please see

“Reference: Using writing tools” in the Help for WordPerfect,

Quattro Pro, or Presentations.

Additional resources

For more information on the writing tools, please see “Using the writing

tools” in the Help for WordPerfect, Quattro Pro, or Presentations.

For advice on specific types of projects, consult the following features:

•CorelTUTOR — a Help file that offers tutorials and walkthroughs. See

“To access the Help” on page 12.

•PerfectExpert — a built-in panel that offers assistance with everyday

tasks and detailed projects. See “To access the PerfectExpert” on

page 16.

The Writing Tools page of the Reference Center provides links to

even more resources. See “To access the Reference Center” on

page 10.

Part Six: Writing Tools 251

Spelling checker

You can use the spelling checker to check the spelling of a file. In

WordPerfect and Presentations, you can also check the spelling of

selected text.

You can manually edit text and then resume checking the spelling. You

can also manually replace an incorrect word or phrase.

You can customize how the spelling checker checks spelling in a

document. For example, you can choose how the spelling checker

starts and whether it searches for misspelled words, irregular

capitalization, duplicate words, and words with numbers.

The spelling checker is not to be confused with the Spell Utility,

a separate program that lets you create and edit main word

lists. See “Customizing main word lists” on page 262.

By customizing a user word list, you can store automatic

replacements for words you regularly misspell. For more

information, see “Customizing user word lists” on page 261.

To check the spelling of a file

1Click Tools ` Spell checker.

2From the Check list box (if available), choose an option.

3Click Start.

To check the spelling of selected text

1Select the text you want to check.

2Click Tools ` Spell checker.

3Click Start.

In Quattro Pro, you cannot check selected text.

252 Spelling checker

To edit spell-checked text manually

1Click Tools ` Spell checker.

2When Spell checker stops on a word or phrase, click in the document

where you want to make changes.

3Edit the text.

To replace an incorrectly spelled word or phrase

1Click Tools ` Spell checker.

2When Spell checker stops, choose a word or phrase from the

Replacements list.

3Click Replace.

If Spell checker does not offer replacement words, click Skip or

edit text manually in the Replace with box.

To set options for the spelling checker

1Click Tools ` Spell checker.

2Click Options.

Any options you change will be effective the next time you open

the spelling checker.

You can also

Define automatic replacements Click Auto replace.

Skip an error once Click Skip once.

Skip all occurrence of an error Click Skip all.

Part Six: Writing Tools 253

Grammar checker

In WordPerfect and Presentations, you can use the grammar checker

(“Grammatik”) to check the grammar of a file — or of selected text.

You can manually edit text and then resume checking the spelling. You

can also manually replace an incorrect word or phrase.

You can check a document for a specific type of writing by using a

checking style — a preset writing style rule. For example, you can

choose an advertising checking style to check advertising copy or

marketing materials.

Grammatik also lets you analyze documents.

You can customize how Grammatik checks grammar in a document.

You cannot use the grammar checker in Quattro Pro.

To check the grammar of a file

1Click Tools ` Grammatik.

2From the Check list box, choose an option.

3Click Start.

To check the grammar of selected text

1Select the text you want to check.

2Click Tools ` Grammatik.

3Click Start.

To edit grammar-checked text manually

1Click Tools ` Grammatik.

2When Grammatik stops on a word or phrase, click in the document

where you want to make changes.

3Edit the text.

254 Grammar checker

To replace a grammatically incorrect word or phrase

1Click Tools ` Grammatik.

2When Grammatik stops, choose a word or phrase from the

Replacements list.

3Click Replace.

To select a checking style

1Click Tools ` Grammatik.

2Click Options ` Checking styles.

3In the Checking styles dialog box, choose a checking style.

4Click Select.

To analyze a document

1Click Tools ` Grammatik.

2Click Options ` Analysis, and choose a command:

• Parse tree — for a parse tree of the current sentence

• Parts of speech — for the parts of speech in the current sentence

• Basic counts — for a basic counts report on writing style

• Flagged — for a flagged errors report on writing style

• Readability — for a readability report on the document

To set options for the grammar checker

1Click Tools ` Grammatik.

2Click Options.

You can also

Define automatic replacements Click Auto replace.

Skip an error once Click Skip once.

Skip all occurrence of an error Click Skip all.

Part Six: Writing Tools 255

Thesaurus

You can use the thesaurus to refine your writing style.

You can replace a word with the thesaurus. When you look up a word,

the thesaurus provides a short definition and a list of the lookup

options selected.

The thesaurus automatically replaces a word with a suggested word,

but you can also use the thesaurus to insert words.

You can customize the thesaurus to look up words or close

automatically. The thesaurus can also be customized to suggest

spelling suggestions for misspelled words and display multiple

alternative word lists.

The thesaurus lets you customize lookup options for synonyms,

antonyms, related words, related information, and cross-references.

You can also look up hypernyms, hyponyms, and phrases.

To replace a word

1Select a word.

2Click Tools ` Thesaurus.

3Click Look up.

4In the list of categories, double-click a definition and click a

word.

5Click Replace.

You can also

Look up words suggested by the

thesaurus

View definitions in the pane to the

right of the suggested words.

Look up any word Type a word in the list box at the

top of the Thesaurus page. Click

Look up.

256 Thesaurus

To insert a word

1Click Tools ` Thesaurus.

2Type a word in the list box at the top of the Thesaurus page.

3Click Look up.

4In the document, click where you want to insert the word.

5In the list of definitions, double-click a definition and click a word.

6Click Insert.

To customize thesaurus options

1Click Tools ` Thesaurus.

2Click Options, and click one of the following:

• Auto look up

• Auto close

• Spelling assist

To customize lookup options

1Click Tools ` Thesaurus.

2Click Options, and click one of the following:

• Synonym

• Antonym

• Related words

• Is a type of

• Has types

• Is a part of

• Has parts

• Example

Part Six: Writing Tools 257

Dictionary

You can use the dictionary to check word definitions and spelling. You

can either look up the definition of a word or search for all occurrences

of that word in the dictionary's definitions.

The dictionary lets you customize the display, lookup, and language

options to conform to your working style.

You also have the option of purchasing the upgrade from the Oxford

English Pocket Dictionary to the Oxford English Concise Dictionary.

To look up a word

1Click Tools ` Dictionary.

If the Auto lookup feature is enabled, the dictionary will look up the

selected word from the document.

2Type a word in the box to the left of Go.

To search for a word

1Click Tools ` Dictionary.

2Choose Search from the mode list box.

3Type a word in the box to the left of Go.

4Click Go.

To set dictionary display options

1Click Tools ` Dictionary.

2Click Options ` Display.

3In the Dictionary display options dialog box, choose a definition

property from the list.

4Choose a color from the list.

258 Dictionary

To set lookup options

1Click Tools ` Dictionary.

2Choose Look up from the mode list box.

3Click Options, and click one of the following:

• Alphabetical — lists the closest lookup matches

• Incremental — lists only the matches containing the entire word

being looked up

To set language options

1Click Tools ` Dictionary.

2Choose Look up from the mode list box.

3Click Options, and click one of the following:

• English (US)

• English (UK)

To upgrade to the Oxford English Concise Dictionary

1Click Tools ` Dictionary.

2Choose Look up from the mode list box.

3Click Options ` Upgrade.

Follow the instructions in the Product activation dialog box.

The Oxford English Concise Dictionary and Oxford English Pocket

Dictionary are the only dictionaries available for use with

WordPerfect Office.

Part Six: Writing Tools 259

Word lists

A word list is a list of words or phrases scanned when you proof text

by using the writing tools. Writing tools scan two types of word lists:

user word lists and main word lists.

Each language comes with a default user word list. You can customize

user word lists by adding, deleting, or replacing words.

Main word lists are lists of specialized words used by the spell checker

for a particular language, field or company.

In this chapter:

• “Choosing word lists”

• “Customizing user word lists” on page 261

• “Customizing main word lists” on page 262

Choosing word lists

You can choose both user word lists and main word lists to help proof

a text.

You can have ten lists of each type active when you use the

writing tools. The active user word lists are scanned first; if the

word or phrase is not found there, the active main word lists are

scanned.

For example, if you want the spelling checker to scan both the

US English and the Canadian English main word lists, choose both

lists. If you work in the medical profession, you can select a third-party

medical word list that runs with WordPerfect writing tools.

To add a user word list

1Click Tools ` Spell checker.

2Click Options ` User word lists.

260 Word lists

3Click in the User word lists list where you want to position the new

user word list.

4Click Add list.

The filename extension for a user word list is .uwl.

When you check a document, the user word lists are scanned in

the order they display in the User word lists list.

To add a main word list

1Click Tools ` Spell checker.

2Click Options ` Main word lists.

3Click in the Main word lists list where you want to position the new

user word list.

4Click Add list.

The filename extension for a main word list is .lex or .mor.

When you check a document, the main word lists are scanned in

the order they display in the Main word lists list.

You can also

Disable a user word list Disable the check box that

corresponds to the user word list.

Remove a user word list Choose the user word list, and click

Remove list.

You can also

Disable a main word list Disable the check box that

corresponds to the main word list.

Remove a main word list Choose the main word list, and

click Remove list.

Part Six: Writing Tools 261

Customizing user word lists

You can add a word to a user word list so that the word is not flagged

as an error.

Here are examples of how you can use the Adding Words to a User

Word List feature:

• If you often type incorrectly, you can define the correctly spelled

word as a replacement. For example, you can specify “the” as a

replacement for “hte.”

• You can replace abbreviations or acronyms with words or phrases.

For example, you can define Chief Executive Officer as the

replacement for the acronym CEO.

• You can define multiple alternatives for a word. For example, you

can define “United States of America,” “United States,” and

“U.S.A.” as replacements for the word “usa.” During a spell

checking or proofreading session, you can choose which alternative

phrase you want to use to replace “usa.”

To add a word to a user word list

1Click Tools ` Spell checker.

2Click Options ` User word lists.

3In the User word lists dialog box, choose a user word list.

4Type a word in the Word/Phrase box.

If you want to add a replacement word, type it in the Replace

with box.

5Click Add entry.

6Click Close.

Click Add from the Spell checker page to add the word to the

current user word list.

You can also add short phrases to a user word list.

262 Word lists

To edit a word or phrase in a user word list

1Click Tools ` Spell checker.

2Click Options ` User word lists.

3Choose the User word list that contains the word or phrase you want

to edit.

4Choose the word or phrase you want to edit.

5Edit the word or phrase in the Replace with box.

6Click Replace entry.

If the word list you want to edit does not appear in the Word Lists

box, click Add list to open the list.

To delete a word or phrase from a user word list

1Click Tools ` Spell checker.

2Click Options ` User word lists.

3Choose the word list you want to edit.

4Choose the word or phrase you want to delete.

5Click Delete entry.

Customizing main word lists

The Spell Utility is a separate program that lets you create and edit main

word lists for your business or field (such as medicine or law). You can

also use the utility to merge main word lists together and to convert

main word lists from previous formats.

To open the Spell Utility

• Click Start ` All Programs ` WordPerfect Office X6 ` Utilities `

Spell Utility.

Part Seven: Macros 263

Part Seven: Macros

You can use macros to perform repetitive or complex tasks

automatically. A macro performs a series of instructions. For example,

you can create a macro that retrieves a file, gives it a new name, and

saves it to another format. You can then play the macro to repeat the

action.

WordPerfect Office X6 offers tools, features, and resources for those

who want to use macros to automate tasks. You can create macros in

multiple ways:

•by using built-in macro features

•by using the PerfectScript utility

• by using Microsoft® Visual Basic® for Applications (VBA) 6.3

For developers who want to create more advanced automations and

customizations, WordPerfect Office X6 also offers a software

development kit (SDK).

Built-in macro features

You can create macros from directly within WordPerfect, Quattro Pro,

or Presentations. For a brief introduction, see the following chapters:

• “WordPerfect macro features” on page 265

• “Quattro Pro macro features” on page 267

• “Presentations macro features” on page 269

For more complete information, please see the main

Help file for WordPerfect, Quattro Pro, or Presentations.

Visit the Macros page of the Reference Center (see page 10) for

easy access to the macro-related Help topics in these files.

264 Part Seven: Macros

PerfectScript utility

You can also create macros from within the PerfectScript utility, which is

included with the WordPerfect Office utilities. For a brief introduction,

see “PerfectScript utility” on page 271.

For more complete information, please see the Macro Help file or

the Corel WordPerfect Office X6 Macro Guide. Visit the Macros

page of the Reference Center (see page 10) for easy access to

these resources.

VBA 6.3 support

If Microsoft Visual Basic for Applications (VBA) 6.3 is installed on your

computer, you can use it with WordPerfect Office. VBA is an object-

oriented programming language that lets you create VBA macros to

automate tasks.

VBA 6.3 is not included with WordPerfect Office X6.

For information on creating macros by using VBA, please see the Macro

Help file or the Corel WordPerfect Office X6 Macro Guide.

Visit the Macros page of the Reference Center (see page 10) for

easy access to these resources.

WordPerfect Office SDK

The WordPerfect Office Software Development Kit (SDK) is a set of tools

and resources that let you customize WordPerfect Office applications for

commercial or business use.

The SDK is included only in certain versions of

WordPerfect Office X6. To compare versions, please visit

WordPerfect.com.

Part Seven: Macros 265

WordPerfect macro features

WordPerfect supports several kinds of macros:

• QuickMacros

• WordPerfect macros

• template macros — see page 266

• PerfectScript macros — see page 266

• Visual Basic for Applications (VBA) macros — see page 266

QuickMacros

QuickMacros are temporary macros you can record without saving.

To record a QuickMacro

1Click Tools ` Te mplate macro ` Record.

2Click Record without entering a macro name in the Name box.

3Perform the task you are recording.

NOTE: WordPerfect records both the keyboard and mouse actions

you make. However, you must use the keyboard instead of the

mouse to position the cursor in the document window.

4Click Tools ` Template m acro ` Record to stop recording the macro.

To play a QuickMacro

1Click Tools ` Te mplate macro ` Play.

2Click Play without entering a macro name in the Name box.

WordPerfect macros

WordPerfect macros are stored either in the document they apply to

or in a macro library file. Use a WordPerfect macro when your task is

contained within WordPerfect.

266 WordPerfect macro features

One way to create a WordPerfect macro is to record a task in

WordPerfect; see “Recording, saving, and storing macros” in the

WordPerfect Help. To include programming commands, or non-

recordable actions, you must edit the macro after you record it; see

“Editing and deleting macros” in the WordPerfect Help.

Shipping macros

WordPerfect comes with many predefined, or “shipping,” macros:

•NEW for X6: apply Bates numbering, revert a document to its last

saved state, print the current page, and more

•ENHANCED for X6: save or close all open documents

See “Using macros included with WordPerfect“ in the WordPerfect Help.

Template macros

Template macros are macros attached to a template and are saved as

part of that template file. They can be played only from that template

and are not listed with standard macros. See “Using template macros”

in the WordPerfect Help.

PerfectScript macros

PerfectScript macros are stored with a .wcm filename extension. These

macros are useful if you want to interact with Quattro Pro and

Presentations. See “Writing and editing macros by using PerfectScript“

in the WordPerfect Help.

VBA macros

Visual Basic for Applications (VBA) macros are saved in specific projects

that use a robust version of the Visual Basic programming language. If

VBA 6.3 is installed on your computer, you can access the VBA Editor

from WordPerfect (Tools ` Visual Basic ` Visual Basic Editor). See

“Integrating with Visual Basic for Applications” in the WordPerfect Help.

Part Seven: Macros 267

Quattro Pro macro features

There are three types of macros:

• Quattro Pro (native) macros

• PerfectScript macros — see page 268

• Visual Basic for Applications (VBA) macros — see page 268

It is important to understand all three types of macros before choosing

a macro that best suits your needs. Some aspects that you can look at

are the differences between the macros and the syntax of a macro.

Quattro Pro (native) macros

Quattro Pro native macros are stored in notebook cells. Use this type

of macro when a task is performed within Quattro Pro.

The simplest way to create a macro is to record the keystrokes in

Quattro Pro. You can play a Quattro Pro macro from the menu or by

using the macro buttons on a customized toolbar.

To record a Quattro Pro macro

1Click Tools ` Macro ` Record.

2Enable the Quattro Pro macro option.

If you want to save the macro in an existing macro library, on the

status bar, click the notebook name that contains the macro library.

3Select the cells in which to store the macro.

4Click OK.

5Perform the actions in the macro.

6Click Tools ` Macro ` Record.

For more information, see “Recording and editing Quattro Pro

macros” in the Quattro Pro Help.

268 Quattro Pro macro features

To play a Quattro Pro macro

1Click Tools ` Macro ` Play.

2Enable the Quattro Pro macro option.

3Type the location of the macro in the Location box.

You can also play a Quattro Pro macro by pressing Alt + F2.

If the macro is in another notebook, use full linking syntax to

specify the macro location (for example, [LIBRARY]A:C26).

PerfectScript macros

PerfectScript macros are stored in a .wcm file. This type of macro is useful

when you want to automate tasks with several notebooks or interact

with other WordPerfect Office applications, such as WordPerfect. For

example, you can update Quattro Pro data in a WordPerfect report.

You can record PerfectScript macros. You can also type a macro in

WordPerfect and play it in Quattro Pro. See “Recording and editing

PerfectScript macros” in the Quattro Pro Help.

VBA macros

Visual Basic for Applications (VBA) lets you develop scripts that are saved

within specific projects using a robust version of the Visual Basic

programming language. If VBA 6.3 is installed on your computer, you

can access the VBA Editor from within Quattro Pro (Tools ` Visual Basic

` Visual Basic Editor).

For more information, see “Integrating Visual Basic for Applications with

WordPerfect Office” in the Quattro Pro Help.

Part Seven: Macros 269

Presentations macro features

There are two types of macros that can be used in Presentations:

PerfectScript macros and Visual Basic for Applications (VBA) macros.

PerfectScript macros

A PerfectScript macro is stored with a .wcm file extension. This macro

type is useful if you want to interact with other WordPerfect Office

applications, such as Quattro Pro or WordPerfect.

For more information, see “Working with PerfectScript macros” in the

Presentations Help.

VBA macros

Microsoft Visual Basic for Applications (VBA) lets you develop scripts

that are saved in specific projects that use VBA programming

language. If VBA 6.3 is installed on your computer, you can access the

VBA editor from within Presentations (Tools ` Visual Basic ` Visual

Basic Editor).

For more information, see “Working with VBA macros” in the

Presentations Help.

Recording and playing macros

One way to create a macro is to record and save a task in

Presentations. When you record a macro, you convert actions

into macro commands, which are stored and can be played

back. You can then play a macro to repeat a sequence of steps

for a task that you have recorded or written.

While recording or playing a macro, you can pause, resume, or stop it.

270 Presentations macro features

To record a macro

1Click Tools ` Macro ` Record.

2Choose the drive and folder where you want to save the macro.

3Type a filename in the Filename box.

4Click Save.

5Perform the actions you want to record.

6Click Tools ` Macro ` Stop.

To play a macro

1Click Tools ` Macro ` Play.

2Choose the drive and folder where the macro is stored.

3Choose a filename.

4Click Open.

To pause, resume, or stop recording or playing a macro

To Do the following

Pause or resume a macro Click Tools ` Macro ` Pause.

Stop a macro Click Tools ` Macro ` Stop.

Part Seven: Macros 271

PerfectScript utility

You can use the PerfectScript utility to centralize your work on

PerfectScript macros in ways such as the following:

• setting the default macro folder

• setting the PerfectScript macro editor

• finding and inserting macro commands

• testing for macro errors by debugging them

To start the PerfectScript utility

• On the Windows taskbar, click Start ` All Programs `

WordPerfect Office X6 ` Utilities ` PerfectScript.

To set the default macro folder

1Click Tools ` Settings.

2Click the General tab.

3In the Macro box, click the Browse button.

4Choose the drive and folder where you want to store the macro.

5Click Select.

To set the PerfectScript editor

1In PerfectScript, click Tools ` Settings.

2Click the Edit tab.

3In the Editor path/filename box, click the Browse button.

4Choose the drive and folder where the editor is stored.

The PerfectScript editor is stored in the following location,

where “X” is the installation drive for WordPerfect Office X6:

X:\Program Files\Corel\WordPerfect Office X6\Programs\PS160.exe

5Click Open.

272 PerfectScript utility

To find and insert macro commands

1Click Help ` Macro Command Browser.

The PerfectScript commands dialog box appears.

2Choose a product from the Command type list box.

3Choose items from any of the following lists:

• Commands

• Parameters

• Enumeration

4In the Command edit box, type any additional parameters you need.

5Click Insert.

6Click Close.

To debug a macro step-by-step

1Click File ` Debug ` Play.

2Choose a macro.

3Type a filename and path in the Listing filename box.

4Click OK.

5Click Debug ` Step into.

You may need to repeat this procedure more than once, until the

macro is debugged.

To view the meaning of commands from the PerfectScript

Debugger, point to a command line.

Part Eight: Web Resources 273

Part Eight: Web Resources

If you have an active Internet connection, you can get the most out of

WordPerfect Office through its Web-based resources.

In this chapter:

• “Using Web-based resources”

• “Searching Web-based resources” on page 275

Using Web-based resources

Web-based resources for WordPerfect Office include the following:

• product-information websites

• social media — see page 274

WordPerfect Office websites

For product information straight from the experts at Corel, please visit

WordPerfect.com and Corel.com.

About WordPerfect.com

The official home page of WordPerfect Office, WordPerfect.com offers

news, tutorials, tips & tricks, and more.

•WordPerfect.com/tutorials — help with new features, projects, and

advanced techniques

About Corel.com

The official home page of Corel Corporation, Corel.com provides

a wealth of valuable information about Corel products such as

WordPerfect Office.

274 Using Web-based resources

•Corel.com/knowledgebase — repository of articles written by the

Corel Support Services team in response to questions by user

•Corel.com/training — information on training resources: videos,

books, courseware, and more

•Corel.com/support — overview of technical-support resources

WordPerfect Office social media

For interaction with other users — and the team at Corel — you can take

advantage of the following Web resources:

• the official community site for WordPerfect Office

• the social-media accounts maintained by Corel

Social media may include content in the form of a personal web

log (“Blog”), forum posting or social-media commentary. Such

results represent the views of the participants and do not

necessarily reflect the views of Corel Corporation, or its affiliates

and their respective officers, directors, employees and agents.

Official community site: OfficeCommunity.com

The official community site for WordPerfect Office is hosted by Corel at

OfficeCommunity.com. This site provides interaction with other users

through sharing experiences, asking questions, and receiving help and

suggestions.

•OfficeCommunity.com/forums — discussions

•OfficeCommunity.com/blogs — editorials

•OfficeCommunity.com/media — PDF documentation, and more

Corel social-media accounts

Corel maintains a number of social-media accounts, including product-

Part Eight: Web Resources 275

specific accounts such as for WordPerfect Office. For an up-to-date list

of these accounts, please visit Corel.com/socialmedia.

•Corel.com/blog — editorials by Corel executives, employees, and

customers

Searching Web-based resources

To search for specific information across multiple websites and social-

media accounts for WordPerfect Office, you can use the Reference

Center that installs with WordPerfect Office X6.

Search results may include content in the form of a personal

web log (“Blog”), forum posting or social-media commentary.

Such results represent the views of the participants and do not

necessarily reflect the views of Corel Corporation, or its

affiliates and their respective officers, directors, employees and

agents.

To search multiple Web resources

1Access the Reference Center by doing one of the following:

• On the Windows taskbar, click Start ` Programs `

WordPerfect Office X6 ` Reference Center.

• In WordPerfect, Quattro Pro, or Presentations, click Help `

Reference Center.

2Click the Web Resources tab.

3Type a word or phrase in the search box.

4Click Search.

Results appear in a new window, which you can use to

perform additional searches.

276 Searching Web-based resources

You can also perform a Web search (or a search of the installed

Help) from the following Reference Center pages:

• Key Resources

• WordPerfect

•Quattro Pro

• Presentations

For more information on the Reference Center, see page 9.

Index 277

Index

Numerics

2D TextArt

appearance 248

presets 248

3D spreadsheets

block of cells, selecting 135

3D TextArt

appearance 248

presets 248

action shapes, drawing 215

actions

redoing, in Quattro Pro 149

redoing, in WordPerfect 71

repeating 71

undoing, in Quattro Pro 149

undoing, in WordPerfect 71

additional objects template 42

Address Book

getting started 233

quitting 233

starting 233

using 233

address books

closing 235

creating 233

entries, creating 234

entries, deleting 234

entries, editing 234

entries, filtering 236

entries, grouping 234

entries, searching 236

entries, sorting 236

opening 235

aligning

bulleted list levels 204

cell data 155

objects 190

spreadsheet labels 140

text, in Presentations 196

text, in WordPerfect 58

Analysis Expert 123

animating

bulleted lists 206

objects 192

animations, in slide shows 219

appending Clipboard contents 70

application bar

QuickCell feature 123

understanding 20

working with 123

arranging

graphics 67

notebook windows 127

objects 189

text 57

278 Index

arrow shapes, drawing 215

audience notes, printing 225

audio files, in slide shows 217

AVI files, in slide shows 219

axes, chart 164

Background Gallery

understanding 184

using 185

backgrounds, slide

Background Gallery 185

preset 185

understanding 184

backing up documents 110

balanced newspaper columns 91

basic shapes, drawing 215

Bezier curves, drawing 214

bitmap frames, sizing 210

bitmaps

converting from vector 212

converting to vector 212

creating 209

editing 210

erasing parts 211

exporting 209

frames, sizing 210

modifying 210

removing 211

resampling 211

saving 209

selecting areas 210

special effects 212

understanding 207

zooming 210

blank lines

adding drop caps to 53

blocks of text, selecting 47

bolding text

Presentations 195

Quattro Pro 152

WordPerfect 50

boxes

subtitle, adding 201

title, adding 201

browsing documents

insertion points 30

navigation controls 30

Budget Expert 124

built-in Help resources 15

bulleted lists

aligning levels 204

animating 206

applying to text 61

bullet appearance 205

creating, in Presentations 203

creating, in WordPerfect 61

creating, with QuickBullets 62

font properties 204

justification of levels 204

levels, changing 204

levels, creating 204

line spacing, custom 206

Index 279

preset slide layouts 184

QuickBullets, using 62

text appearance 204

using, in Presentations 203

using, in WordPerfect 61

bullets

appearance 205

resizing 205

shape 205

symbol choice 205

type 205

buttons (toolbar), Help for 15

Calc-As-You-Go 146

calculating data

in multiple rows/columns 145

in single row/column 144

in specified cells 144

with presets 145

callout shapes, drawing 215

capitalization

after periods, correcting 55

Caps Lock, correcting 55

changing 55

correcting 55

correcting automatically 198

initial caps, correcting 55

small caps, applying 50

Caps Lock correction 55

capturing images

from Navigator 230

in Viewer window 232

cascading

document windows 25

notebook windows 127

case, text

changing 55

searching by 74

CD tracks

adding to slides, in entirety 218

adding to slides, in part 218

cell blocks

3D, selecting 135

cells

aligning data 155

centering text across 156

copying and pasting 149

copying formatting 151

copying, to specific location 150

decimal places 153

deleting 138

editing contents 147

hard returns 157

inserting 137

joining 157

moving, by cutting 150

moving, by dragging 150

numeric format 153

overwriting data 147

predesigned formatting 151

replacing contents 147

selecting 3D block 135

selecting columns 136

selecting nonadjacent 135

280 Index

selecting rows 136

selecting, from dialog box 136

simple math 143

spreadsheet functions 161

text appearance 152

text wrap 156

totalling, with QuickSum 146

centering text

across cells 156

in documents 58

characters

inserting 54

QuickStyles, creating 79

selecting 47

chart data, plotting 163

Chart Expert 165

charts

axis setup 164

creating 163

creating, with Chart Expert 165

creating, with QuickChart 165

linked data 166

subtitles 165

titles 165

types, list of 163

checking grammar

document analysis 254

entire file 253

error replacement 254

manual editing 253

options 254

selected text 253

writing styles 254

checking spelling

entire file 251

error replacement 252

manual editing 252

options 252

selected text 251

checking styles 254

circles, from polylines 213

clipart, inserting 65

from Scrapbook 245

Clipboard

appending to contents 70

copying graphics to 69

copying text to 69

cutting graphics to 69

cutting text to 69

pasting graphics from 70

pasting graphics from, in

specified format 70

pasting text from 70

pasting text from, in specified

format 70

closed curves, drawing 214

closing slide shows 176

codes, formatting

display options 28

displaying, in Presentations 197

displaying, in WordPerfect 27

finding and replacing 75

hiding 27

working with 27

colors, font 50

Index 281

columns

creating 92

deleting 93

discontinuing 93

guidelines, displaying 26

navigating 94

tabular, selecting 47

types of 91

working with 91

columns, spreadsheet

copying 149

data calculation 144

deleting 138

inserting 138

joining 157

moving 149

repeating titles 136

selecting 136

sizing 157

totaling 143

totaling, with QuickSum 146

width, specifying 158

combination slide layouts 184

combining objects 190

compatibility features

Compatibility toolbar 32, 129

Microsoft Excel 129

Microsoft PowerPoint 173

Microsoft Word 31

components, installation 7

Consolidate Expert 124

content manual 10

installing 6

context-sensitive Help

accessing 15

understanding 15

conversion utility

quitting 238

starting 238

using 237

converting

bitmaps 212

files 238

vector graphics 212

copyfit, automatic 90

copying

cells 149

cells, formatting of 151

cells, to specified location 150

graphics 69

objects 188

spreadsheets 133

text 69

text formats 52

Corel RealTime Preview

changing font properties 194

previewing font changes 51

correcting

capitalization, in Presentations

198

capitalization, in WordPerfect 55

capitalization after periods 55

Caps Lock capitalization 55

double spacing, of sentences 56

double spacing, of words 56

initial caps 55

282 Index

sentence spacing 56

text 197

word spacing 56

words automatically 198

Currency numeric format 154

curves

Bezier, drawing 214

closed, drawing 214

drawing 214

Custom numeric format 154

custom page sizes

deleting 88

modifying 87

customizing

page sizes 86

Reveal Codes display 28

toolbars 122

Undo levels 72

cutting

graphics 69

text 69

data

aligning 155

calculating 144

calculating, with presets 145

charting 163

finding and replacing 148

linking, to charts 166

overwriting 147

plotting 163

data charts, slide layouts 184

date formats, applying 154

Date numeric format 154

dates

footer insertion 101

header insertion 101

spreadsheet insertion 142

spreadsheet insertion, typed 142

debugging macros 272

decimal-place settings 153

default font in documents 51

default template

changing 42

creating documents from 37

current document style 41

settings 42

settings, cascading 43

understanding 36

working with 41

deselecting text 48

diagonal lines, drawing 213

dialog box controls, Help for 15

dialog boxes, Help for 15

dictionary

display options 257

languages 258

looking up words 257

lookup options 258

upgrading 258

using 257

word searches 257

Index 283

discontinuing

columns 93

headers or footers 102

display options

document 24

page 24

Reveal Codes 28

dividing pages 88

document views 23

document windows

cascading 25

entering text 45

maximizing 24

minimizing 24

tiling 25

documentation

conventions of 11

using 9

Web-based resources 273

documents

analyzing 254

backing up 110

capturing images in 232

columns, working with 91

components of 35

copying text, in Lightning 232

creating 36

creating, from projects 43

display settings 24

eBook format 37

editing, basics of 69

folders, copying path 38

folders, opening 38

metadata removal 109

navigating 29

opening 37

page display 24

printing 111

printing, saved 112

printing, sections of 112

reverting 110

saving 107

selecting 47

sending, with Lightning 232

text insertion 46

Undo and Redo items, saving 72

viewing 23

viewing, in Lightning 232

zooming 24

double indents, applying 58

double spaces

correcting, for sentences 56

correcting, for words 56

Draft view

Quattro Pro 128

WordPerfect 24

dragging settings, for text 48

drawing

action shapes 215

arrow shapes 215

basic shapes 215

Bezier curves 214

callout shapes 215

closed curves 214

curves 214

flowchart shapes 215

284 Index

freehand shapes 213

lines 213

polylines 213

shapes 213

star shapes 215

drawings

objects in 187

printing 225

shapes 213

text 193

drop caps

adding 53

adding, to blank lines 53

adding, to paragraphs 53

removing 53

working with 53

eBook publication 37

edit points

lines 216

polylines 216

editing documents 69

editing PDF files 39

editing spreadsheets

copying components 149

editing cell content 147

moving components 149

undoing actions 149

effects 212

embedded Help resources 15

endnotes

deleting 105

editing 105

finding 104

formatting 106

inserting 103

working with 103

enhanced file dialogs 239

entering text 45

envelopes, printing 113

Equation Editor 243

equations

creating 243

editing 244

inserting 243

simple, creating 143

symbols 244

templates 243

erasing bitmap parts 211

evaluating data 160

Excel, Microsoft 129

Experts, Quattro Pro 123

External Data Expert 124

extra content

installing 6

manual 10

Favorites folder

adding project templates 44

Index 285

file formats

preserving 34

saving slide shows to 176

file-management dialogs

disabling 240

Favorites folder 240

finding files 239

opening 239

previewing files 239

using 239

Web mode 240

file-management tools 239

filenames

footer insertion 100

header insertion 100

files

backing up 110

converting 238

favorite 240

finding, with enhanced dialog

239

finding, with QuickFinder 241

inserting graphics from 208

managing 239

previewing 239

reverting 110

saving 107

Find and Replace

case search 74

code search 75

font search 74

text search 73

word search 75

word-form search 74

finding

codes 75

data 148

endnotes 105

files, with enhanced dialog 239

files, with QuickFinder 241

footnotes 104

Scrapbook items 246

text 73

text, case-specific 74

text, font-specific 74

word forms 74

words 75

fitting text to pages 90

flipping objects 189

flowchart shapes, drawing 215

flyouts

accessing 172

displaying 172

folders

document, copying path 38

document, opening 38

favorite 240

fonts

appearance 50

changing 152

color 50

default settings 51

finding text 74

page numbers 97

previewing 51

properties, Presentations 194

286 Index

properties, Quattro Pro 152

reusing recent 51

settings for 49

size 50

size, relative 50

style 50

footers

creating 99

date insertion 101

discontinuing 102

editing 101

filenames 100

guidelines, displaying 26

horizontal lines 100

inserting content 100

page numbering 101

spacing 102

suppressing 102

time insertion 101

viewing 100

working with 99

footnotes

deleting 105

editing 105

finding 104

formatting 106

inserting 103

working with 103

forcing

page numbers 98

pages 89

Format-As-You-Go

capitalization settings 55

sentence-spacing settings 56

word-spacing settings 56

formatting

endnotes 106

footnotes 106

paragraphs, in Presentations 196

paragraphs, in WordPerfect 57

text, in Presentations 193

text, in WordPerfect 49

formatting codes

display options 28

displaying 197

finding and replacing 75

hiding or displaying 27

searching for 76

searching for specific 76

working with 27

Formula Composer 160

formulas

creating, in Formula Composer

160

creating, with functions 162

math, creating 159

text, creating 159

true/false, creating 160

understanding 121

working with 159

Fraction numeric format 154

fractions, insertion of 142

frames, bitmap 210

freehand shapes, drawing 213

Index 287

functions

creating formulas with 162

entering, in cells 161

understanding 121

working with 161

General numeric format 154

GIF animations in slide shows 219

glyphs, sizing shapes with 216

gradient fills

subtitle boxes 202

title boxes 202

grammar checker 253

Grammatik 253

graphics

arranging 67

clipart images 65

copying 69

cutting 69

formats, understanding 207

grouping 68

inserting, in Presentations 208

inserting, in WordPerfect 65

inserting, from file 208

inserting, from Scrapbook 208

inserting, in Presentations 208

inserting, in WordPerfect 65

linking to 66

moving, between documents 71

moving, with keyboard 67

moving, within document 71

navigating between 68

overlapped 67

overlapping with text 68

pasting 69

pasting, in specified format 70

reordering 67

saving slides as 176

saving, to new document 109

scaling 67

selecting 68

shapes 213

sizing 66

special effects 212

stretching 67

styles, using 80

text boxes 193

understanding 36

working with Presentations 207

working with WordPerfect 65

graphics styles

creating 81

deleting 82

editing 82

saving 81

working with 80

grouping

graphics 68

objects 190

guidebook 10

guidelines

displaying 26

using 26

guidelines, margin 83

288 Index

handbook 9

handouts, printing 225

hanging indents, applying 58

hard returns

entering, in spreadsheet cells 157

inserting 89

using 89

headers

creating 99

date 101

discontinuing 102

editing 101

filenames 100

guidelines, displaying 26

horizontal lines 100

inserting content 100

page numbering 101

spacing 102

suppressing 102

time insertion 101

viewing 100

working with 99

Help files

accessing 12

printing topics 14

searching 13

understanding 11

Hidden numeric format 154

hidden text, creating 50

highlighting slides 224

erasing highlights 224

horizontal lines

drawing 213

inserting, in headers/footers 100

images

capturing, from Navigator 230

capturing, in Viewer window 232

linking to 66

working with 65

importing PDF files 39

indenting

first line of every paragraph 57

first line of single paragraph 57

line of text, single 57

paragraph, entire 57

Presentations text 196

removing indents 58

text, double indents 58

text, hanging indents 58

WordPerfect text 57

indents, removing 197

initial caps

changing capitalization 55

correcting 55

in-product Help

accessing 12

printing topics 14

searching 13

understanding 11

inserting text from file 46

Index 289

installations

creating 6

modifying 7

installing

extra content 6

WordPerfect Office 6

integrated Help resources 15

Internet, viewing pages 240

intranet, viewing pages 240

italicizing text

in Presentations 195

in Quattro Pro 152

in WordPerfect 50

joining cells 157

justification

bulleted lists levels 204

text 196

justifying text 58

Knowledge Base 274

labels, printing 113

labels, spreadsheet

aligning 140

creating 140

creating, from value 140

understanding 121

landscape orientation 86

languages, dictionary 258

Layout Gallery

understanding 183

using 185

layouts, slide

Layout Gallery 185

preset 185

understanding 183

leading (text)

adjusting 59

changing, in bulleted lists 206

changing, in subtitles 201

changing, in titles 201

learning WordPerfect Office 9

Web resources 273

Legal workspace 21

levels, in bulleted lists 204

Lightning, WordPerfect 229

line height 60

line spacing

bulleted lists 206

changing 59

changing, by exact value 60

leading 59

line height 60

paragraphs 196

subtitles 201

titles 201

290 Index

lines

drawing 213

inserting, in headers/footers 100

shaping 216

lines of text

entering, in spreadsheet cells 157

inserting 193

linked data

adding, to charts 166

linking

data, to charts 166

images 66

lists

bulleted, using 61, 203

numbered, using 61

using 61

locking spreadsheet titles 136

lowercase text

changing capitalization 55

macro guide 10

macros

command browser 272

Presentations features 269

Quattro Pro features 267

understanding 36, 121

WordPerfect features 265

main word lists

adding 260

customizing 262

using 259

Make It Fit 90

Map Expert 124

margins

guidelines, displaying 26

guidelines, using 83

measurements, specifying 83

page setup 83

ruler markers, using 84

Master Gallery

applying masters to slides 184

Background Gallery 185

importing masters 185

Layout Gallery 185

understanding 183

using masters 185

working with 183

masters

applying to slides 184

creating slide shows from 175

importing 185

Master Gallery 183

understanding 183

using 185

mathematical formulas 159

mathematical operations

data calculation 144

simple equations 143

maximizing windows 24

menu bar 20

menus, Help for 15

metadata, saving without 109

Index 291

Microsoft Excel compatibility

features 129

file sharing 130

workspace simulation 129

Microsoft Excel files

opening 130

saving 130

saving, automatically 130

Microsoft PowerPoint

compatibility

features 173

file sharing 173

workspace simulation 173

Microsoft PowerPoint files

opening 174

saving slide shows as 174

Microsoft PowerPoint mode 173

Microsoft Word compatibility

Compatibility toolbar 32

features 31

Microsoft Word toolbar 32

migration features 32

workspace simulation 31

Microsoft Word documents

inserting in WordPerfect files 34

opening 33

saving WordPerfect files as 33

Microsoft Word format

saving automatically 34

Microsoft Word mode 21

MIDI files, in slides 217

migrating WordPerfect Office 5

minimizing windows 24

MOV files, in slide shows 219

movies

adding, to slide shows 219

changing, in slide shows 219

inserting from Scrapbook 245

playing, in slide shows 220

using, in slide shows 219

MP3 files, in slide shows 217

MPEG files, in slide shows 219

music files, in slide shows 217

navigating

notebooks 125

Objects sheet 126

open notebooks 125

spreadsheets 125

navigating documents

browsing through insertion

points 30

browsing with controls 30

controls for 30

list of open documents 29

methods for 29

moving to specific section 29

scrolling 29

newspaper columns 91

nonadjacent cells, selecting 135

notebook views 128

292 Index

notebook windows

arranging 127

cascading 127

hiding 127

overlapping 127

selecting 127

tiling, horizontally 127

tiling, vertically 127

working with 126

notebooks

components of 119

creating 131

creating, from projects 131

cycling through 125

display types 128

editing 147

navigating 125

opening 132

printing 167

printing, with repeated titles 136

repeating column titles 136

understanding 131

viewing 126

zooming 127

notes

creating, from Navigator 230

creating, from Notes window

231

images in 231

text formatting 231

Number numeric format 154

numbered lists

creating 62

creating, with QuickNumbers 63

QuickNumbers, using 63

renumbering 64

using 61

numbering

pages 95

pages, in headers or footers 101

text 64

numbers, insertion of 141

numeric spreadsheet formats

preset, for dates/times 154

preset, for values 153

working with 153

objects

aligning 190

animating 192

arranging 189

combining 190

copying 188

flipping 189

grouping 190

pasting 188

printing 225

rotating 189

scaling 188

selecting 187

separating 190

sizing proportionately 188

skewing 189

spacing 191

SpeedLinks 191

stretching 189

Index 293

text 193

transforming 188

working with 187

Objects sheet

navigating 126

understanding 120

Objects view 128

opening

documents 37

Microsoft Excel files 130

Microsoft PowerPoint files 174

Microsoft Word documents 33

notebooks 132

PDF files 39

slide shows 176

ordering objects 190

organization charts, layouts 184

organizing text 61

orientation, page 86

outlines

creating 64

numbered, creating 63

renumbering 64

using 61

outlines, slide show

creating 179

importing 180

outlining text 50

overlapping notebooks 127

Page Breaks view 128

page definitions

creating 87

deleting 88

modifying 87

restoring 88

using 85

page numbers

alternate starting page 96

appearance, changing 97

controlling 97

font attributes, changing 97

footers 101

forcing 98

headers 101

inserting 96

secondary 96

stopping 98

suppressing 98

Page view

Quattro Pro 128

WordPerfect 24

pages

columns, working with 91

display options 24

dividing 88

fitting text to 90

forcing 89

margin setup 83

numbering 95

orientation 85

printing 225

294 Index

printing sections 112

selecting 47

size 85

size, custom 86

size, preset 85

Paradox 228

paragraphs

drop caps, adding 53

formatting, in Presentations 196

formatting, in WordPerfect 57

indenting 57

justifying 58

line spacing 59

QuickStyles, creating 79

selecting 47

parallel columns 92

with block protect 92

pasting

cells 149

Clipboard contents 69

Clipboard contents, in specified

format 70

graphics 69

graphics, in specified format 70

objects 188

text 69

text, in specified format 70

unformatted text 70

pattern fills

subtitle boxes 202

title boxes 202

PDF files

compliance with PDF/A 115

importing 39

opening 39

publishing 115, 167, 226

PDF resources 9

PDF/A standard 115

Percent numeric format 154

PerfectExpert

accessing 16

Quick Math 144

understanding 15

using 123

PerfectScript macros

commands 272

debugging 272

default folder 271

editor settings 271

Presentations support 269

Quattro Pro support 268

WordPerfect support 266

PerfectScript utility 271

periods, capitalization after 55

photos, inserting 245

picture fills

subtitle boxes 202

title boxes 202

pictures

inserting 66

inserting, from file 208

inserting, from Scrapbook 208

working with Presentations 207

working with WordPerfect 65

Index 295

playing

movies, in slide shows 220

Presentations macros 269

Quattro Pro macros 268

QuickMacros 265

slide shows 221

slide shows, automatically 222

slide shows, manually 222

slide shows, with QuickPlay 223

plotting chart data 163

polygons

changing shape 216

converting from shapes 216

polylines

converting into circles 213

drawing 213

shaping 216

portrait orientation 86

Presentations

macro features 269

quitting 176

starting 175

work area 171

preset calculations

performing 145

using 145

preset page sizes

deleting 88

modifying 87

restoring 88

using 85

Preview in Browser view 24

printing

audience notes 225

documents 111

documents, saved 112

documents, sections of 112

drawings 225

envelopes 113

handouts 225

Help topics 14

labels 113

multiple copies 112

notebooks 167

notebooks, with repeated

column titles 136

pages 225

slide shows and drawings 225

slides 225

speaker notes 225

spreadsheets 167

printing engine 228

project templates

documents from 43

Favorites, adding to 44

notebooks from 131

settings, cascading 43

slide shows from 175

understanding 120

property bars 20

publishing

eBooks 37

Presentations files to PDF 226

Quattro Pro files to PDF 167

WordPerfect files to PDF 115

296 Index

QT files, in slide shows 219

Quattro Pro

basics 119

macro features 267

quitting 124

starting 119

Quattro Pro Experts

accessing, from toolbar 124

list of 123

working with 123

Quattro Pro macros 267

Quick Math 144

QuickBullets 62

QuickCell 123

QuickChart 165

QuickCorrect

capitalization 198

capitalization settings 55

replacing words automatically

198

sentence-spacing settings 56

word-spacing settings 56

QuickFinder 240

QuickFinder Manager

Fast Search files, custom 242

Fast Search files, standard 241

starting 241

using 240

QuickFinder Searcher

finding files with 241

starting 240

using 240

QuickFonts 51

QuickFormat

copying cell formatting with 151

copying text formats with 52

QuickFunction 145

QuickMacros 265

QuickNumbers 63

QuickPlay 223

quick-reference cards 10

QuickShow files 223

QuickStyles 79

QuickSum 146

QuickTime movies, in slides 219

QuickTips

accessing 16

understanding 15

quitting

Address Book 233

conversion utility 238

Presentations 176

Quattro Pro 124

Scrapbook 245

WordPerfect 22

WordPerfect Lightning 229

range of slides, printing 225

raster graphics 209

Index 297

recording

Presentations macros 269

Quattro Pro macros 267

QuickMacros 265

sound clips 218

redline text 50

Redo items, saving 72

redoing actions

in Quattro Pro 149

in WordPerfect 71

Reference Center

accessing 10

searching from 10

registering WordPerfect Office 7

renumbering lists 64

repeating actions 71

replacing

cell contents 147

codes 75

data 148

text in Presentations 197

text in WordPerfect 73

text, case-specific 74

word forms 74

words 75

resampling bitmaps 211

resources, learning

included with product 9

Web-based 273

returns, hard 89

returns, soft 89

Reveal Codes

display options 28

displaying 27, 197

hiding 27

using 27

reverting documents 110

rotating

objects 189

text 156

rows, spreadsheet

copying 149

data calculation 144

deleting 138

height, specifying 157

inserting 137

joining 157

moving 149

selecting 136

sizing 157

totaling, with QuickSum 146

ruler guides

displaying 26

working with 25

rulers

displaying 26

hiding 26

indenting text with 57

working with 25

saving

document changes 108

documents 107

298 Index

documents, all 108

documents, to new location 109

documents, without metadata

109

files, in original format 34

graphics, to new document 109

Microsoft Excel files 130

Microsoft Excel files,

automatically 130

Presentations files to PDF 226

Quattro Pro files to PDF 167

slide shows 176

slides as graphics 176

text to new document 109

WordPerfect files to PDF 115

scaling objects 188

Scenario Expert 124

Scientific numeric format 154

Scrapbook

finding items 246

importing files into 246

inserting files from 245

inserting graphics from 208

quitting 245

searching for items 246

starting 245

using 245

scrolling in spreadsheets 126

SDK 264

searching

codes 75

documents 73

endnotes 105

footnotes 104

Help 13

Scrapbook 246

text 73

Web resources 275

secondary page numbers 96

selecting

3D block of cells 135

bitmap areas 210

blocks of 3D cells 135

blocks of text 47

cells, from dialog box 136

characters 47

documents 47

graphics 68

nonadjacent cells 135

notebook windows 127

objects 187

pages 47

paragraphs 47

ranges of text 47

sentences 47

spreadsheet columns 136

spreadsheet rows 136

spreadsheets 136

tabular columns 47

text 47

text, dragging settings for 48

words 47

sentence spacing, correcting 56

sentences

capitalizing automatically 198

correcting spacing 56

selecting 47

Index 299

separating objects 190

setup, WordPerfect Office 5

shadow cursor

entering text with 45

shadow text 50

shapes

converting to polygons 216

drawing 213

editing 216

sizing, with glyphs 216

sharing files

with Microsoft Office users 130

with PowerPoint users 173

shipping macros 266

sizes, font

changing 50

relative 50

sizes, page

custom 86

preset 85

skewing objects 189

Slide Editor

displaying 178

understanding 177

Slide Outliner

creating outlines with 179

displaying 178

importing outlines with 180

understanding 177

working with 179

slide shows

animated GIFs 219

animations 219

closing 176

controlling 221

creating 175

creating, from masters 175

creating, from projects 175

highlighting 223

movies 219

objects in 187

opening 176

outlines, creating 179

outlines, importing 180

playing 221

printing 225

saving 176

shapes 213

slides, managing 181

sounds 217

speaker notes 181

speeding up 223

subtitles 199

text 193

titles 199

viewing 177

zooming 178

Slide Sorter

displaying 178

sorting slides with 182

understanding 177

working with 182

300 Index

slides

adding 181

backgrounds, preset 185

CD tracks, adding in entirety 218

CD tracks, adding in part 218

deleting 181

highlighting 223

layouts, preset 185

masters 184

printing 225

recording sound clips 218

saving as graphics 176

selecting objects 187

sorting 182

sound files, inserting 217

speaker notes 181

time delays 222

small caps 50

social media, Corel 274

soft returns

inserting 89

using 89

sorting slides 182

sound clips

recording 218

using, in slide shows 217

sounds, inserting 245

spacing

bulleted lists 206

footers 102

headers 102

lines 196

lines of text 59

objects 191

sentences, with QuickCorrect 56

subtitles 201

titles 201

words, with QuickCorrect 56

speaker notes

adding 181

creating 181

creating, from slide text 182

special characters, inserting

in cells 140

in documents 54

special effects

applying, to bitmaps 212

using 212

SpeedFormat 151

speeding up slide shows 223

SpeedLink objects

creating 191

working with 191

Spell Utility 262

spelling checker 251

spreadsheet formulas 159

spreadsheet functions 161

spreadsheet tabs 133

spreadsheets

adding to notebooks 132

cell layout 137

column layout 137

copying 133

data calculation 144

Index 301

deleting multiple 133

deleting single 132

editing 147

entering values 140

inserting multiple 132

inserting single 132

labels 139

locking titles 136

moving 133

navigating 125

numeric formats, preset 153

preset calculations 145

printing 167

renaming 134

repeating column titles 136

row layout 137

scrolling through 126

selecting components 135

selecting multiple 136

simple equations 143

special characters 139

symbols 139

understanding 119

star shapes, drawing 215

starting

Address Book 233

conversion utility 238

PerfectScript utility 271

Presentations 175

Quattro Pro 119

QuickFinder Manager 241

QuickFinder Searcher 240

Scrapbook 245

WordPerfect 19

WordPerfect Lightning 229

stopping page numbers 98

stretching objects 189

strikeout text

Quattro Pro 152

WordPerfect 50

strikethrough text

Quattro Pro 152

WordPerfect 50

styles

font 50

graphics 80

text 77

understanding 36

working with 77

subscript text 152

subtitle boxes

adding 201

gradient fills 202

pattern fills 202

picture fills 202

texture fills 202

subtitles, chart 165

subtitles, slide

boxes 201

font fill 200

font outline 200

font properties 199

formatting 199

line spacing 201

working with 199

superscript text 152

302 Index

support 7

suppressing

headers or footers 102

page numbers 98

symbols

applying to bullets 205

inserting 54

inserting, in cells 140

table guidelines, displaying 26

tabular columns, selecting 47

template macros 266

templates, WordPerfect

default template 41

project templates 41

understanding 35

text

adding 193

aligning, in Presentations 196

aligning, in WordPerfect 58

appearance, in bulleted lists 204

appearance, in cells 152

arranging 57

bulleting 62

capitalization, correcting 55

case, changing 55

centering 58

centering, across cells 156

characters, inserting 54

copying 69

correcting 197

cutting 69

deleting 194

deselecting 48

drop caps 53

editing, in headers or footers 102

entering, in document 45

entering, in text box 45

finding and replacing 73

fitting to page 90

font attributes, Presentations

195

font attributes, Quattro Pro 152

font properties, Presentations

194

font properties, Quattro Pro 152

font settings 49

formatting codes 197

formatting, copying 52

formatting, in Presentations 193

formatting, in WordPerfect 49

indenting, in Presentations 196

indenting, in WordPerfect 57

indents, removing 197

inserting, from document 46

inserting, from file 46

justifying, in Presentations 196

justifying, in WordPerfect 58

line spacing 59

moving 194

moving, between documents 71

moving, within document 71

numbering 64

organizing 61

overlapping with graphics 68

paragraph formatting 196

Index 303

pasting 69

pasting, in specified format 70

pasting, unformatted text 70

positioning in text boxes 194

preset slide layouts 184

replacing 197

rotating 156

saving to new document 109

selecting 47

selecting blocks of 47

selecting ranges of 47

styles, using 77

subscript 152

superscript 152

symbols, inserting 54

understanding 35

wrapping 156

text boxes

inserting 193

positioning text in 194

text, entering 45

text formulas 159

text objects

creating 193

managing 193

text styles

applying 80

creating 78

deleting 78

editing 80

QuickStyles 79

saving 79

using 77

TextArt

appearance of 2D images 248

appearance of 3D images 248

creating images 247

custom images 247

editing images 247

preset 2D images 248

preset 3D images 248

using 247

texture fills

subtitle boxes 202

title boxes 202

thesaurus

inserting words with 256

lookup options 256

options for 256

replacing words with 255

using 255

third-party utilities 228

tiling

document windows 25

notebooks, horizontally 127

notebooks, vertically 127

time delays, for slides 222

time formats 154

Time numeric format 154

timed document backups 110

times

footer insertion 101

header insertion 101

spreadsheet insertion 142

304 Index

title boxes

adding 201

gradient fills 202

pattern fills 202

picture fills 202

texture fills 202

titles, chart 165

titles, column

repeating 136

titles, slide

boxes 201

font fill 200

font outline 200

font properties 199

formatting 199

line spacing 201

preset layouts 184

working with 199

titles, spreadsheet

locking 136

toolbars

displaying 122, 172

Help for 15

hiding 172

moving 122

understanding 20, 122

using 171

working with 122

totaling

cells, with QuickSum 146

columns 143

transforming objects 188

true/false formulas 160

Two Pages view 24

typesetting (leading) 59

underlining text 50, 152, 195

Undo items, saving 72

Undo levels, setting 72

undoing actions 71

single 149

unformatted text, pasting 70

updating WordPerfect Office 8

upgrading WordPerfect Office 6

uppercase text

changing capitalization 55

user guides 10

user word lists

adding 259

adding words 261

customizing 261

deleting words 262

editing 262

using 259

utilities 227

values

decimal places, changing 153

spreadsheet insertion 140

totaling, in columns 143

Index 305

understanding 120

VBA macros

Presentations support 269

Quattro Pro support 268

WordPerfect support 266

working with 264

vector graphics 207

vector objects

converting from bitmaps 212

converting to bitmaps 212

vertical lines, drawing 213

video clips, in slide shows 219

viewing documents

display options 24

guidelines 26

in WordPerfect 23

methods for 23

navigation methods 29

Reveal Codes 27

rulers and ruler guides 25

switching views 23

viewing slide shows

methods for 177

Slide Outliner 179

switching views 178

views, notebook 128

WAV files, in slide shows 217

Web pages, viewing 240

Web resources

searching 275

using 273

websites, Corel 273

What-If Expert 124

windows, document

cascading 25

entering text 45

maximizing 24

minimizing 24

tiling 25

understanding 20

windows, notebook 126

WMA files, in slide shows 217

word lists

choosing 259

using 259

word spacing, correcting 56

Word, Microsoft 31

WordPerfect

basics 19

default workspace 21

macro features 265

quitting 22

starting 19

WordPerfect Classic mode

understanding 21

workspace for 21

WordPerfect Legal mode 21

WordPerfect Lightning

getting started 229

Navigator window 230

306 Index

Notes window 230

quitting 229

starting 229

using 229

Viewer window 231

WordPerfect macros 265

WordPerfect Office

learning 9

migrating 5

modifying installations 7

registering 7

setup 5

social media 274

updating 8

upgrading 6

websites 273

what’s new 3

WordPerfect Office mode 21

words

correcting automatically 198

finding and replacing forms 74

finding and replacing whole 75

selecting 47

spacing, correcting 56

work area

Presentations overview 171

WordPerfect tour 19

workspace

changing 21

Microsoft Excel mode 129

Microsoft PowerPoint mode 173

Microsoft Word mode 31

settings for, saving 22

WordPerfect tour 19

wrapping text 156

writing styles 254

writing tools 249

language settings 249

setting up 249

using 249

zooming

bitmaps 210

documents 24

notebooks 127

slide shows 178

Corel® WordPerfect® Office X6 Handbook

Product specifications, pricing, packaging, technical support and

information (“specifications”) refer to the retail English version only. The

specifications for all other versions (including other language versions) may

vary.

INFORMATION IS PROVIDED BY COREL ON AN "AS IS" BASIS, WITHOUT ANY

OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING,

BUT NOT LIMITED TO, WARRANTIES OF MERCHANTABLE QUALITY,

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Corel, the Corel logo, the Corel balloon logo, Calc As-You-Go, CorelTUTOR,

Format As-You-Go, Formula Composer, Lightning, Make It Fit, Paradox,

PerfectExpert, PerfectScript, Presentations, Quattro Pro, QuickCell,

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QuickMenu, QuickPlay, QuickSum, QuickTips, RealTime Preview, Scrapbook,

SpeedFormat, SpeedLink, TextArt, and WordPerfect are trademarks or

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This product may incorporate intellectual property owned by Microsoft

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About Corel

Corel is one of the world’s top software companies, with more than 100

million active users in over 75 countries. We develop software that helps

people express their ideas and share their stories in more exciting, creative,

and persuasive ways. Through the years, we’ve built a reputation for

delivering innovative, trusted products that are easy to learn and use, helping

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Our award-winning product portfolio includes some of the world’s most

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Corel Word Perfect Office X6 Handbook HB EN

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