Panasonic Kxfm189e KX FP181/185/FM189E (001 007) User Manual A10ac547 Fccf 4539 Bbdf 3599f8f879d8

User Manual: panasonic kxfm189e Panasonic Answering Machine KX-FM189E User Guide |

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Operating Instructions
Compact Plain Paper FAX
Model No.

KX-FP181E

Compact Plain Paper FAX with
Telephone Answering System
Model No.

KX-FP185E

Multi-Function Plain Paper FAX
Model No.

KX-FM189E

The pictured model is KX-FP181.

Please read these Operating
Instructions before using the unit
and save for future reference.

This model is only designed to be
used in the United Kingdom and
Ireland.

IMPORTANT

WARRANTY REGISTRATION
PLEASE FAX BACK TO REGISTER FOR YOUR
12 MONTHS WARRANTY
Thank you for purchasing your Panasonic facsimile. By filling in the section below, this will
ensure the following:
●

We will register your unit on our warranty database. Should you ever require a service call
under warranty, your call will be dealt with quickly and efficiently.

●

We will send you a reply fax to confirm your registration and the correct operation of your unit.

●

If you have any problems, please call our customer helpline on 08701 580560 for UK.
For Republic of Ireland, please refer to place of purchase.

Simply, follow these instructions:
1. Please fill in the section below in block capitals and in ink.
Your name
Company name (if applicable)
Your address

Your postcode
Telephone no.

Fax no.

Model no.
Day

Serial no.

2. Fax this form to

Month Year

Date of purchase

08701 583250 and we will fax back to confirm receipt of your

details. Please allow 14 working days for this. In addition, we will also send you
information of our maintenance contracts.

This warranty is in addition to and does not in any way affect any statutory or other right of
consumer purchasers. This warranty relates only to product used within Mainland Great
Britain, please refer to your dealer for warranty information relating to use elsewhere within
the United Kingdom.

This product is designed for use only on the United Kingdom and Ireland’s Public Switched
Telephone Network and should be used only for normal purposes and in accordance with
standard operating instructions.

You should complete the registration form overleaf and fax it to us within 7 days of
purchase; failure to do so may result in delays in providing warranty service.

This warranty covers breakdowns due to design or manufacturing faults; it does not apply to
damage, however caused, wear or tear, neglect, incorrect adjustment or repair, or to any
items of limited natural life.

This warranty does not cover consumables i.e, ink films, film refills, ink cartridges, paper and
paper loads or any optional accessories which may have been purchased either at the same
time, as or subsequent to, the main unit. Such accessories should be returned to the point
of purchase if found to be faulty.

In the event of a failure, please take the following action;
a.

Refer to the “Help” section of your instruction manual in order to identify and possibly
correct the problem;

If the fault cannot be resolved and you require a trained operator, please contact our
customer helpline on 08701 580560 for UK.
For Republic of Ireland, please refer to place of purchase.

In the event the helpline cannot resolve the problem, a like for like exchange fax will be
dispatched overnight (if the call is received before 4pm) or, by a mutually convenient
arrangement. The helpline operator will give you specific instructions on how the exchange
will be executed. Failure to comply with these instructions may result in delay and cost to you.

The exchange fax will be delivered in a customised case by courier. It is the customer’s
responsibility to promptly remove the exchange fax and insert the faulty fax in the case
provided for collection, to enable the courier to return it to Panasonic.

The exchange fax is to be regarded as a like for like exchange under warranty and the
balance of the warranty period will transfer to the exchange unit.
The liability of Panasonic under the terms of this warranty is limited to the exchange of the
fax, or the repair and return of the original fax (subject to any additional charges, see
Condition 4).

10. Where the original fax is found to be faulty as a result of unauthorised repairs or
modifications or damage either by accident, misuse or improper installation then Panasonic
reserves the right to charge the customer the sum of £50.00 plus Vat, as a contribution
towards repair costs.
11. This warranty applies to the original purchaser only and is not transferable.
12. The warranty period applicable to this product shall be 12 months from the date of purchase.

✄

TERMS AND CONDITIONS

Fax to 08701 583250

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.
This product combines various facsimile and telephone features to provide you
with more efficient office or home use. By utilising these convenient features,
you can maximise the effectiveness of this unit.
For your future reference
Date of purchase

Serial number
(found on the rear of the unit)

Dealer’s name and address
Dealer’s telephone number

Model difference
Features
Model
KX-FP181*

Facsimile,
Telephone and Copier

Answering
Device

Available

Not available

Scanner, PC-Fax
and Printer
Not available

KX-FP185

Available

Not available

KX-FM189

Available

Caution:
Note that the images of copied or received documents will remain on the used ink film. Use
discretion when disposing of the used ink film.
● Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
● In the event of problems, you should contact your equipment supplier in the first instance.
● This equipment is designed for use on the UK and Republic of Ireland analogue telephone
network.
●

Note:
●
●

A suffix “E” in the model number is omitted in these instructions.
Most figures shown in these operating instructions are based on a KX-FP181.

Copyright:
This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee.
Under the copyright laws, this manual may not be reproduced in any form, in whole or part,
without the prior written consent of KME and its licensee.

Important safety instructions!
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bath tub, wash bowl, kitchen sink, or
the like.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the
unit. They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer
or local power company.
8. For safety purposes this unit is equipped
with a grounded plug. If you do not have
this type of outlet, please have one
installed. Do not use any type of adaptor
plug to defeat this safety feature.
9. Do not place objects on the mains lead.
Install the unit where no one can step or trip
on the cord.
10. Do not overload wall outlets and extension
cords. This can result in the risk of fire or
electric shock.
11. Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorised service centre when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13. Unplug this unit from the wall outlet and
refer servicing to an authorised service
centre when the following conditions occur:
A. When the power supply cord or plug is
damaged or frayed.

B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorised service centre.
E. If the unit has been dropped or
physically damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using
telephones except cordless types. There
may be a remote risk of an electric shock
from lightning.
15. Do not use this unit to report a gas leak,
when in the vicinity of the leak.

SAVE THESE
INSTRUCTIONS
INSTALLATION
1. Never install telephone wiring during a
lightning storm.
2. Never install telephone jacks in wet
locations unless the jack is specifically
designed for wet locations.
3. Never touch uninsulated telephone wires or
terminals unless the telephone line has
been disconnected at the network interface.
4. Use caution when installing or modifying
telephone lines.

WARNING
●

To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.

OTHER INFORMATION
Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
● The unit should be kept free from dust, high
temperature and vibration.
● The unit should not be exposed to direct
sunlight.
● Do not place heavy objects on top of this unit.
● Do not touch the plug with wet hands.
●

Table of Contents
Initial Preparation
Accessories

Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Help Button

Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Finding the
Controls

Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Setup

Removing the information leaflet . . . . . . . . . . . . . . . . . . . . . . . . . . .
Recording paper load . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Date and time, your logo and facsimile telephone number . . . . . . . . .

Volumes

Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

10
10
11
12
13

Telephone
Making and
Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Answering Calls Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
RECALL and PAUSE buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

EASY DIAL

Storing names and telephone numbers in the EASY DIAL directory. 20
Making a voice call using the EASY DIAL directory . . . . . . . . . . . . . 23

Caller ID

Caller ID service from your phone company . . . . . . . . . . . . . . . . . .
(KX-FP185
Calling back using caller information . . . . . . . . . . . . . . . . . . . . . . . .
KX-FM189 only) Storing caller information in the EASY DIAL directory . . . . . . . . . . .
Erasing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Voice Contact

24
26
27
28

Talking to the other party after fax transmission or reception . . . . . . 29

Fax
Sending Faxes Sending a fax manually/using the EASY DIAL directory . . . . . . . . . . 30
Sending a fax with the voice guide (KX-FP185/KX-FM189 only) . . .
Sending from memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
One time broadcast transmission . . . . . . . . . . . . . . . . . . . . . . . . . .
Broadcast transmission to pre-programmed parties . . . . . . . . . . . . .

Receiving
Faxes

33
33
34
35

Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . 40
FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . 41
Using the unit with an answering machine (KX-FP181 only) . . . . . . . 42
To use with a computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
TEL/FAX mode (receiving voice calls with rings and fax calls
without rings when you are near the unit) . . . . . . . . . . . . . . . . . . 44
Turning the AUTO ANSWER mode on remotely . . . . . . . . . . . . . . . . 46
Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Receive polling (retrieving a fax placed on another fax machine) . . . 48
Pager call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Copy
Copying

Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Answering Device (KX-FP185/KX-FM189 only)
Setup

TAD/FAX mode (using the built-in answering device and receiving
voice and fax calls automatically) . . . . . . . . . . . . . . . . . . . . . . . . 52

Greeting

Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . . 54
Erasing your own recorded greeting messages . . . . . . . . . . . . . . . . 55

Incoming
Messages

Listening to recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Recording

Memo message (leaving a message for others or yourself) . . . . . . . 58
Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Remote
Operation

Operating from a remote location . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Operation from a remote touch tone telephone . . . . . . . . . . . . . . . . 60

Option

Transferring recorded messages to another telephone . . . . . . . . . . 62

Programmable Features
Features
Summary

Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Advanced features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Help
Error Messages

Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Operations

When a function does not work, check here before
requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Jams

Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Sending document does not feed, or multi-feeds . . . . . . . . . . . . . . . 81

Cleaning

Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Ink Film

Replacing the ink film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

General Information
Print Reports

Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Specifications

Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Important
Information

Important Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Fitting a plug to the mains lead . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Condition of guarantee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Index

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Accessories
Included accessories!
Mains lead .........1 Telephone line
Handset .............1 Handset cord .....1 Recording paper load..1
cord....................1

Order No.
PQJA10039Z

Order No.
PQJA87S

Order No.
PFJXE0905Z
(For KX-FP181/
KX-FM189)
PFJXE0901Z
(For KX-FP185)

Order No.
PFJA1029Z
(For KX-FP181/
KX-FM189)
PFJA1029Y
(For KX-FP185)

Order No.
PFKS1043Z1
(For KX-FP181/
KX-FM189)
PFKS1043Z2
(For KX-FP185)

For KX-FM189 only
Ink film ...............1 Operating
Quick Start Sheet ....1
(complimentary
Instructions ........1
Panasonic PC Software PANA LINK
test ink film)
for KX-FM189.............1 Software Guide ...1
(CD-ROM)

—The ink film is
pre-installed.

Order No.
PFQX1520Z

Order No.
PFQW1495Z

Order No.
PFJKFM189E

Order No.
PFQX1525Z

If any items are missing or damaged, check with the place of purchase.
The part numbers listed above are subject to change without notice.
● Save the original carton and packing materials for future shipping and transportation of the
unit.
●
●

Accessory information!
Panasonic Accessories and Consumables DIRECT
Order accessory and consumable items for all Facsimile Products with ease and confidence
either by going on line through our Internet Accessory ordering application at
www.panasonic.co.uk.
● Or telephone our Customer Care Centre on 08701 580560 Mon - Friday 9:00am - 5:30pm
● Most major credit and debit cards accepted.
● All enquires transactions and distribution facilities are provided directly by Panasonic UK Ltd.
● It couldn’t be simpler!
●

KX-FP181 only
When using the unit with an external answering machine (p. 42), please purchase an extension
telephone adaptor by contacting one of the above or a local Panasonic authorised dealer.
● The complimentary test ink film is 10 metres long, and will print about 28 A4 size pages.
We recommend that you buy full size replacement film – 50 metres for continuous use of your unit.
For best results, use genuine Panasonic replacement film Model No. KX-FA55X.
●

Model No.
KX-FA55X

Item
Replacement film

Specifications
2 rolls – 216 mm x 50 m

Note:
● The ink film is not reusable. Do not rewind and use the ink film again.

Help Button
Help function!
You can print a quick reference for assistance as follows.

Press HELP .

Rotate EASY DIAL until the desired item
is displayed.

Display:

■

ROTATE

& SET

For KX-FP181

■

For KX-FP185/KX-FM189

1. How to set the date, time, your logo and
fax number
1.QUICK SET UP

1. How to send faxes with the voice
guide
1.SEND GUIDE

2. How to program the features

2. How to set the date, time, your logo
and fax number

2.FEATURE LIST

2.QUICK SET UP
3. How to store names in the EASY DIAL
directory and how to dial them

3. How to program the features
3.FEATURE LIST

3.EASY DIAL
4. Help with problems receiving faxes
4.FAX RECEIVING

4. How to store names in the EASY DIAL
directory and how to dial them
4.EASY DIAL

5. How to use the copier function
5. Help with problems operating the
answering device

5.COPIER
6. List of available reports

5.TAD OPERATION

6.REPORTS

6. Help with problems receiving faxes
6.FAX RECEIVING

Press SET .
PRINTING

7. How to use the copier function
7.COPIER
8. List of available reports
8.REPORTS
9. How to use the Caller ID service
9.CALLER ID

Display

HELP

EASY DIAL

Press SET .
PRINTING

SET

Finding the Controls
Location!
■ For KX-FP181
●To

scan and store a document into memory, and then
transmit or copy the stored document (p. 33, 50).

●To
●To
●To

choose “Collated” (sorted) in the copy mode (p. 50).

adjust volumes (p. 17).
select an enlargement/reduction rate in the copy mode (p. 50, 51).
●To

●For

voice muting (p. 18).

Dial keypad

print a quick reference (p. 7).

●To

turn on/off the AUTO
ANSWER mode (p. 38, 39).
Display

●To

initiate or exit
programming.

HELP

VOLUME
HI

MEMORY% ON

IQ-FAX

MUTE

AUTO ANSWER

COLL ATE
RS

QUICK SCAN

RESOLUTION
ER

CK
BA

FW
D

STOP

DIRECTORY
PROGRAM
TONE

REDIAL
/ PAUSE

RECALL

MONITOR

FAX
START
SET

●To store or edit names
dial without
lifting the handset. and telephone
numbers (p. 20, 22).

●To

●To
●To

use the recall feature (p. 19)

redial the last number
dialled (p. 18, 31).
●To insert a pause during
dialling (p. 19).

●To

initiate fax transmission,
reception or copying.
●To store a setting during
programming.

●To

search for a stored name (p. 23, 30).
select the features/feature settings during
programming (p. 64).

●To

stop an operation or cancel programming.
●To

select a resolution (p. 30).

Finding the Controls
■ For KX-FP185/KX-FM189

●To

scan and store a document into memory, and then
transmit or copy the stored document (p. 33, 50).

●To
●To
●To

choose “Collated” (sorted) in the copy mode (p. 50).

adjust volumes (p. 17).
select an enlargement/reduction rate in the copy mode (p. 50, 51).
●To

●For

voice muting (p. 18).
Dial keypad

print a quick reference (p. 7).

●To

turn on/off the AUTO
ANSWER mode (p. 38, 39).
Display

●To

initiate or exit
programming.

COLL ATE

RECALL

●For

slow
playback
(p. 56).

●For

speakerphone
operation.
●For

●For
●To

play recorded
messages (p. 56).

●To

erase recorded
messages (p. 57).

the Caller ID
service
(p. 25–28).

●To

initiate fax transmission,
reception or copying.
●To store a setting during
programming.

quick playback
(p. 56).
●To store or edit
●To use the recall feature
●To search for a stored name
names and
(p. 19)
(p. 23, 30).
telephone numbers
●To select the features/feature
●To redial the last number
(p. 20, 22).
settings during programming
dialled (p. 18, 31).
●To record your own
(p. 64).
●To insert a pause during
greeting messages (p. 54).
●To stop an operation or
dialling (p. 19).
●To record memo messages
cancel programming.
or telephone conversations
●
To select a resolution (p. 30).
(p. 58).

Finding the Controls / Setup
Overview!
Recording paper load
Recording paper entrance
Document guide(s)
Document entrance
Speaker
(Left side of the
handset cradle)

Tension bar
Recording paper exit
● Up to 30 sheets of printed
paper can be held.
Back cover

Front cover
Document exit
Back cover open button

Microphone (KX-FP185/KX-FM189 only)
● To talk with the other party
when using the speakerphone.
● To record greeting messages
and memo messages.
Serial interface connector (KX-FM189 only)
● To connect your PC with a RS232C
cable. For system requirements, see
the PANA LINK Software Guide.

* The pictured model is KX-FM189.
Note:
● The

document will be ejected from the front of the unit. Install the unit on a desk or floor with a smooth
surface and do not place anything in front of the unit.

Removing the information leaflet!

1
2
3

Open the front cover by pulling up the centre
part.

Centre part

Remove and read the information leaflet.

Close the front cover securely.
Information
leaflet

Front cover

Recording paper load!
Insert one tab on the recording paper load into
one slot on the back of the unit ( 1 ) and then
insert the other tab into the other slot ( 2 ).
Note:
● Do

not place the unit in areas where the recording
paper load may be obstructed by a wall, etc.

Slot

Recording
paper load

1
1
Tab
2

Tab
Slot

Setup
Recording paper!
A4 size recording paper (210 mm x 297 mm) can be loaded. The unit can hold up to 50 sheets of
60 g/m2 to 75 g/m2 paper or 30 sheets of 90 g/m2 paper.

1
2

Fan the stack of paper to prevent a paper
jam.
Pull the tension bar forward and hold open
while inserting the paper.
● The paper should not be over the tab.
● If the paper is not inserted correctly,
readjust the paper or the paper may jam.
Correct

Incorrect

Stack of
paper

Recording paper
entrance
Tension bar

Tab
Note for recording paper:
● Avoid

paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper
used for resumes.
● Do not use different types or thicknesses of paper at the same time. This may cause a paper jam.
● Avoid extremely smooth or shiny paper that is highly textured.
● Avoid paper that is coated, damaged or wrinkled.

Note:
● Avoid

double-sided printing.
not use paper printed from this unit for double-sided printing with other copiers or printers, or the
paper may jam.
● Some paper only accepts print on one side. Try using the other side of paper if you are not happy with the
print quality.
● Do

Adding paper

Tension bar

1. Pull the tension bar forward and hold open while
removing all of the installed paper.
2. Add paper to the removed paper and straighten.
3. Fan the stack of paper.
4. Pull the tension bar forward and hold open while
inserting the paper.

Setup
Connections!

1
2
3

Connect the handset cord.
Connect the telephone line cord.
Connect the mains lead.
● When the power is turned on for the
first time, the unit will print some
basic information.

To Household
Mains Supply
(220–240 V, 50 Hz)

Mains lead

Connect to “LINE”.
Handset cord

To B.T. socket
Telephone
line cord

Note:
● When

you operate this product, the power outlet should be near the product and easily accessible.
you want to connect an answering machine to the unit, see page 42 (KX-FP181 only).
● Telephone line connection is TNV (Telecommunication Network Voltage).
● If

● KX-FP181

only
You can connect an extension telephone or answering machine to the external telephone jack (EXT) on
this unit (p. 42, 47). A voltage drop of 1.15 V at 40 mA will be introduced between the EXT jack and the
B.T. socket. If you have difficulty in making a call or experience problems during a telephone conversation,
consult your dealer or our service personnel.

Setup
Date and time, your logo and facsimile
telephone number!
You should program the date and time, your logo and facsimile telephone number. This
information will be printed on each page transmitted from your unit.
Your logo
Example:

Your facsimile telephone number

FROM : Panasonic Fax

FAX NO. : 1234567

Date and time

26 Feb. 2000 09:02

Fax Correspondence

Setting the date and time

Press MENU .

Press

Press SET .

Display:

Display

1.SYSTEM SET UP

, then 0 1 .
SET DATE & TIME

D:01/M:01/Y:00

EASY DIAL

Cursor
Enter the correct day/month/year by selecting
2 digits for each, using the dial keypad.
Example: 10 Aug., 2000

SET

STOP

Press 1 0 0 8 0 0 .
D:10/M:08/Y:00

Press SET .

Enter the correct hour/minute by selecting
2 digits for each, using the dial keypad.
Example: 15:15

TIME: 00:00

● You

can enter your number by rotating
EASY DIAL in steps 4 and 6. In this case,
press
to move the cursor.
● The accuracy of the clock is approximately
±60 seconds a month.

Press 1 5 1 5 .
TIME: 15:15

Press SET .

Press MENU .

Note:

SETUP ITEM [

]

To correct a mistake
● Press

or
to move the cursor to the
incorrect number, and make the correction.
● If you press STOP while programming, the
display will return to the previous one.

Setup
Setting your logo
The logo can be your company, division or name.

Press MENU .

Press

Press SET .

Enter your logo, up to 30 characters, using
the dial keypad. See next page for details.

Display:

Display

1.SYSTEM SET UP

, then 0 2 .
YOUR LOGO

LOGO=
RECALL MUTE
(Hyphen) (Insert)

SET
EASY DIAL

STOP
(Delete)

Example: Bill
1. Press 2 twice.
LOGO=B
Cursor
2. Press 4 six times.
LOGO=Bi
3. Press 5 six times.
LOGO=Bil
4. Press
to move the cursor to the next
space and press 5 six times.
LOGO=Bill

Press SET .

Press MENU .

SETUP ITEM [

]

Note:
● You

can enter your logo by rotating
EASY DIAL (see next page).

To correct a mistake

To insert a character

● Press

1. Press
or
to move the cursor to the
position to the right of where you want to insert
the character.
2. Press MUTE (Insert) to insert a space and
enter the character.

or
to move the cursor to the
incorrect character, and make the correction.

To delete a character
● Move

the cursor to the character you want to
delete and press STOP .

Setup
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
Keys

Characters

[

]

{

}

–

(

)

RECALL

Hyphen button (To insert a hyphen.)

MUTE

Insert button (To insert one character or one space.)

STOP

Delete button (To delete a character.)

;

’

→

key (To move the cursor to the right.)
To enter another character using the same number key, move the cursor to the next space.
key (To move the cursor to the left.)

To select characters using the EASY DIAL
Instead of pressing the dial keys, you can select characters using the EASY DIAL.
1. Rotate EASY DIAL until the desired character is
displayed.
2. Press
to move the cursor to the next space.
● The character displayed in step 1 is inserted.
3. Return to step 1 to enter the next character.

Display order of characters
Capital
alphabet
Lower case
alphabet

Number

: Rotating to
the right

EASY DIAL

: Rotating to
the left
Symbol

Setup
Setting your facsimile telephone number

Press MENU .

Press

Press SET .

Enter your facsimile telephone number, up to
20 digits, using the dial keypad.

Display:

Display

1.SYSTEM SET UP

, then 0 3 .
YOUR FAX NO.

NO.=

Example:

Press SET .

Press MENU .

RECALL
(Hyphen)

EASY DIAL

NO.=1234567

SETUP ITEM [

SET

STOP
(Delete)

]

Note:
● You

can enter your facsimile telephone number by
rotating EASY DIAL . If using EASY DIAL , press
to move the cursor.
● The
button replaces the digit with a “+” and the
button replaces it with a space.
Example (using the dial keypad): +234 5678
2 3 4
5 6 7 8 .
Press
enter a hyphen in a telephone number, press
RECALL (Hyphen).

● To

To correct a mistake

To delete a number

● Press

● Move

or
to move the cursor to the
incorrect number, and make the correction.

the cursor to the number you want to
delete and press STOP .

Volumes
Adjusting volumes!
Ringer volume
4 levels (high/middle/low/off) are available.
While the unit is idle, press
or
.
■ To turn the ringer off:
1. Press
repeatedly until the following
message is displayed.
Display:

Display

RINGER OFF= OK?
YES:SET/NO:STOP

2. Press SET .

SET

To turn the ringer back on, press
.
■ While the ringer volume is set to off:
The display will show the following message.
●

RINGER OFF
When a call is received, the unit will not ring and
will display the following.
INCOMING CALL

Monitor/Speaker volume
8 levels (high to low) are available.
While using the monitor/speakerphone,
press
or
.

Fax voice guidance volume
(KX-FP185/KX-FM189 only)
9 levels (high to off) are available.
While listening to the fax voice guidance,
press
or
.

Answering device volume
(KX-FP185/KX-FM189 only)
9 levels (high to off) are available.
While listening to the recorded messages,
press
or
.

Making and Answering Calls
Voice calls - making!

1
2

Press MONITOR / DIGITAL SP-PHONE
or lift the handset.
Dial the telephone number.
Example:
●

Display

TEL=2345678

Handset

If you misdial, hang up and dial again.

When the other party answers, talk into the
microphone (KX-FP185/KX-FM189) or speak
with the handset.

When finished talking, press
DIGITAL SP-PHONE (KX-FP185/
KX-FM189) or replace the handset.

MUTE

Microphone (KX-FP185/KX-FM189)
MONITOR (KX-FP181)
DIGITAL SP-PHONE
(KX-FP185/KX-FM189)

REDIAL/PAUSE

Voice calls - answering!

When the unit rings, press
DIGITAL SP-PHONE (KX-FP185/
KX-FM189) or lift the handset.

When finished talking, press
DIGITAL SP-PHONE or replace the
handset.

Display
Handset

To redial the last number
1. Lift the handset.
2. Press REDIAL/PAUSE .
3. When the other party answers, speak with the
handset.
● If the line is busy when using the MONITOR /
DIGITAL SP-PHONE button, the unit will
automatically redial the number up to 5 times.
● During redial, the following will be displayed.
Display:

MUTE
/
Microphone (KX-FP185/KX-FM189)
DIGITAL SP-PHONE
(KX-FP185/KX-FM189)

WAITING REDIAL

Speakerphone operation

To mute your voice to the other party
1. Press MUTE during a telephone conversation
using DIGITAL SP-PHONE or the handset.

(KX-FP185/KX-FM189 only)
●
●

Display:

● The

other party cannot hear you, but you can hear
them.

2. To resume the conversation, press

MUTE

again.

●

Use the speakerphone in a quiet room.
Adjust the speakerphone volume using
or
.
To switch to the handset, lift the handset.
To switch back to the speakerphone, press
DIGITAL SP-PHONE .

Making and Answering Calls
RECALL and PAUSE buttons!
RECALL button (to use the recall feature)
RECALL is used to access special
telephone services (optional) such as call
waiting. Contact your telephone company
business office for details.
Example: British Telecom call waiting
1. If the call waiting tone is heard during a
conversation, press RECALL .
2. When the dial tone is heard, dial 2 .
● The first call is put on hold and you can
talk to the second party.

RECALL
REDIAL/PAUSE

3. ■ To keep the present call and return to
the first call:
Press RECALL , then dial 2 .
■ To hang up the first call:
Press RECALL , then dial 0 .
■ To hang up the present call and return
to the first call:
Press RECALL , then dial 1 .

Note:
● PAUSE

can be stored into a telephone
number in the EASY DIAL directory.

If your unit is connected to a PBX, pressing RECALL allows you to access some features of
your host PBX such as transferring an extension call.

PAUSE button (for PBX users)
If your unit is connected to a PBX, you need to dial an access number (usually 9) to get an
outside line. In this case, inserting a pause between the access number and the telephone
number is necessary, especially when redialling or storing the number into memory. Pressing
REDIAL/PAUSE creates a dialling delay in the dialling sequence.
Example 1:
If your unit is connected to a host exchange, insert a pause to get an outside line.
9

Telephone
number

PAUSE

Line access code

Example 2:
If a transmission error occurs during an overseas transmission, add two pauses at the end of the
telephone number.
International
access code

Country
code

Telephone
number

PAUSE

EASY DIAL
Storing names and telephone numbers
in the EASY DIAL directory!
For rapid access to frequently dialled numbers, the unit provides a EASY DIAL directory
(100 stations).

Press DIRECTORY PROGRAM .
Display:

MUTE
(Insert) Display

USE EASYDIAL OR

PRESS DIR.PROG.

Rotate EASY DIAL until the following is
displayed.
NAME=

Enter the name, up to 10 characters, by
following the instructions on the next page.
Example:

RECALL
(Hyphen)

NAME=Alice

EASY DIAL

DIRECTORY PROGRAM

Press SET .

Enter the telephone number, up to 30 digits,
using the dial keypad.

STOP
(Delete)

NO.=

Example:
●

SET

NO.=5552233

If you want to enter a hyphen, press
RECALL .

Helpful hint:
● You

can confirm the stored items on the
display (p. 23) or on the telephone number list
(p. 85).

Note:
● When

the following message is displayed in
step 6, you can only store 5 more items.

Press SET .

Display:

REGISTERED

● If

there is no space to store new stations, the
following message is displayed in step 1.

NAME=
●

To program other items, repeat steps 3 to 6.

SPACE= 5 DIRS.

EASY DIAL FULL
Erase unnecessary stations (p. 22).
hyphen or a space entered in a telephone
number counts as two digits.

●A

Press DIRECTORY PROGRAM to exit the
program.

To correct a mistake

To delete a character/number

● Press

● Move

or
to move the cursor to the
incorrect character/number, and make the
correction.

the cursor to the character/number you
want to delete and press STOP .

EASY DIAL
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
Keys

Characters

[

]

{

}

–

(

)

RECALL

Hyphen button (To insert a hyphen.)

MUTE

Insert button (To insert one character or one space.)

STOP

Delete button (To delete a character.)

;

’

→

key (To move the cursor to the right.)
To enter another character using the same number key, move the cursor to the next space.
key (To move the cursor to the left.)

Display order of characters
Capital
alphabet
Lower case
alphabet

EASY DIAL
Number

: Rotating to
the right
: Rotating to
the left

Symbol

EASY DIAL
Editing a stored name and number

Rotate EASY DIAL until the desired name
is displayed.
Example:

Mary

Press DIRECTORY PROGRAM .

Press

EDIT=

Press SET .
REGISTERED

DELETE=#
Display

to select “EDIT”.
NAME=Mary

●

4
5

6
7

Edit the telephone number. For
further details, see page 20.

If you do not need to edit the name, skip to
step 5.

Edit the name by following the instructions
on page 21.
Press SET .
EASY DIAL
Example:
●

NO.=0123456

SET

DIRECTORY PROGRAM

If you do not need to edit the telephone
number, skip to step 7.

Erasing a stored name and number

Rotate EASY DIAL until the desired name
is displayed.
Example:

Display

Smith

Press DIRECTORY PROGRAM .

Press

EDIT=

DELETE=#

to select “DELETE”.
EASY DIAL

DELETE OK?

ERASE

To cancel erasing, press STOP .

SET

(KX-FP185/KX-FM189 only)

YES:SET/NO:STOP
●

STOP

DIRECTORY PROGRAM
Note:

can use the following method to erase
(KX-FP185/KX-FM189 only).

DELETED
●

● You

Press SET .

The stored name and number are deleted.

1. Rotate EASY DIAL until the desired
name is displayed.
2. Press ERASE .
3. Press SET .

EASY DIAL
Making a voice call using the EASY DIAL directory!
Before using this feature, program the desired names and telephone numbers into the directory
(p. 20).

Rotate EASY DIAL until the desired name
is displayed.
Example:

Lisa

Display

Press MONITOR / DIGITAL SP-PHONE
or lift the handset.
● The unit will start dialling automatically.

Handset

DIALLING

When the other party answers, talk into the
microphone (KX-FP185/KX-FM189) or speak
with the handset.
TEL=

EASY DIAL
/
STOP
Microphone

When finished talking, press
DIGITAL SP-PHONE or replace the
handset.

(KX-FP185/KX-FM189)

MONITOR (KX-FP181)
DIGITAL SP-PHONE
(KX-FP185/KX-FM189)

Helpful hint:

Note:

● You

● If

can confirm the stored items on the display
(see below) or on the telephone number list
(p. 85).

To confirm the stored items on the
display
1. Rotate EASY DIAL until the desired name is
displayed.
Example:
2. Press

Kim

.
4567890

● To

stop the operation, press STOP .

3. Lift the handset.
● The unit will automatically dial the number.

the desired name has not been stored, press
STOP and dial the number manually.

To search for a name by initial
Example: If you want to search for the name
“Lisa”
1. Rotate EASY DIAL until any name is
displayed.
Alan
Example:
2. Press 5 repeatedly until any name with the
initial “L” is displayed (see the character table
on page 21).
Larry
3. Rotate EASY DIAL to the right until “Lisa” is
displayed.
Lisa
● To

stop the operation, press STOP .

4. Lift the handset.
● The unit will automatically dial the number.

Note:
●

When you want to search for symbols (not
letters or numbers), press
in step 2.

Caller ID (KX-FP185/KX-FM189 only)
Caller ID service from your phone company!
This unit is compatible with a Caller ID service offered by your local telephone company.
To use this feature, you must subscribe to a Caller ID service.
Important:
● This unit is designed in accordance with the “FSK based subscriber line protocol”
under the ETS (European Telecommunication Standard) and only supports the basic
CLIP (Calling Line Identification Presentation) features.
● This unit will only display the caller’s telephone number and name.
● This unit will not support future additional telephone services.
● This unit cannot support services based on the “DTMF based subscriber line protocol”.
● Depending on the service of the local telephone company, the date/time of the call or
caller’s name may not be displayed.
Set the following ring count settings to 2 or more rings beforehand.
— FAX ring count and TAD ring count (feature #06 on page 65)
— TEL/FAX ring count (feature #78 on page 71)

How Caller ID is displayed
The calling party’s telephone number or name will be displayed after the first ring.
You then have the option of whether or not to answer the call depending on the caller.
Example:

1234567890

The unit will automatically store the caller’s information (telephone number, name and the time of
the call). You can view the caller’s information (see next page) and print the caller ID list (p. 26).

Note:
●

●

If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller’s
information. Consult your PBX supplier.
If the unit cannot receive caller information, the unit will show the following.
Display:

OUT OF AREA

The caller dialled from an area which does not provide a Caller
ID service.

PRIVATE CALLER

The caller requested not to send their information.

LONG DISTANCE

The caller made a long distance call.

Caller ID (KX-FP185/KX-FM189 only)
Viewing caller information on the display
Once a call is received, the caller’s information will be stored in the unit as a new call. After
viewing, it will be stored as an old call.

CALLER ID SEARCH
Display
/

Press CALLER ID SEARCH .
Example (2 new calls are received):
Display:

2 NEW CALLS
USE EASY DIAL

Rotate EASY DIAL to the right (clockwise).
● The display will show the most recent
caller’s number.
EASY DIAL

Press STOP to stop viewing.

STOP

Note:
●

If you want to know the date/time of the call
and the caller’s name, press
or
repeatedly while the display shows the
number.
Example:

3456789012
14 Mar. 10:30
WENDY ROBERTS

To search for caller information
● If you rotate EASY DIAL to the left, the display will show from the reviewed calls.
● If the unit could not receive name, the unit will show:
NO NAME RCVD
●

After the last new call has been displayed, the unit will show:
END OF NEW CALL

●

After all calls are displayed, the unit will show:
END

●

If no calls have been received, the unit will show:
NO CALLER DATA

Confirming caller information using the Caller ID list
The unit will store caller information of up to 30 calls (Caller ID list).
— To print the Caller ID list manually, see page 85.
— This list will be printed out automatically after every 30 new calls.
This feature is set to “ON” as a default with feature #26 (p. 67). If you select “OFF”, the unit
will not print the list automatically but will store the records of received calls.

Caller ID (KX-FP185/KX-FM189 only)
Sample of a Caller ID list

CALLER ID LIST
14 Mar. 2000 10:37
NO.
01
02

NEW
NAME
WENDY ROBERTS
ALLAN STONE

TELEPHONE NUMBER
3456789012
4567890123

TIME OF CALL
14 Mar. 10:30
13 Mar. 08:35

ANSWER
FAX
TAD

NO.
01

OLD
NAME
MIKE TIMAR

TELEPHONE NUMBER
9876543210

TIME OF CALL
11 Mar. 09:35

ANSWER
TEL

NEW: Shows a call you have not yet viewed.
OLD: Shows a call you have already viewed.

FAX:
TAD:

Facsimile reception
Telephone answering
device responded.
TEL:
Telephone call received.
PC:
Received by the PC
(KX-FM189 only)
(blank): Not answered.

Note:
● When the total number of calls reaches 30 and a new call is received, the oldest data will automatically
be erased.

Calling back using caller information!
You can easily call back a caller using the stored caller information.
Important:
● This feature is not available in the following cases.
— The telephone number includes data other than numbers (ie.,
— The caller’s information does not include a telephone number.

Press CALLER ID SEARCH .
Example:
Display:

●

2 NEW CALLS
USE EASY DIAL

Display
Handset

Rotate EASY DIAL until the desired
telephone number (or name) is displayed.
Example:

or #).

4561032238

To confirm the name, press
repeatedly.

Press DIGITAL SP-PHONE or lift the
handset.
● The unit will start dialling automatically.
● To send a fax – insert the document FACE
DOWN and press FAX START .
See pages 30 and 31 for details.

EASY DIAL
/
CALLER ID SEARCH
DIGITAL SP-PHONE FAX START

Caller ID (KX-FP185/KX-FM189 only)
Storing caller information in the EASY DIAL
directory!
You can store caller information (telephone number and name) in the EASY DIAL directory.
Important:
● This feature is not available in the following cases.
— The telephone number includes data other than numbers (ie.,
— The caller’s information does not include a telephone number.

Press CALLER ID SEARCH .
Example:
Display:

Display
2 NEW CALLS

CALLER ID SEARCH

USE EASY DIAL

Rotate EASY DIAL until the number you
want to store is displayed.
Example:

or #).

3453809

Press DIRECTORY PROGRAM .
NAME=

EASY DIAL

SET

DIRECTORY PROGRAM
●Edit

the name by following the instructions
on page 21.

●If

the directory is full, a number and name
cannot be stored. Erase unnecessary
stations in EASY DIAL directory (p. 22).

Press SET .

Example:

NO.=3453809

REGISTERED

Note:
●

●
●

You can confirm the stored items on the
display (p. 23) or on the telephone number
list (p. 85).
You can only store a name up to 10
characters long.
To edit items stored in the EASY DIAL
directory, see page 22.

Caller ID (KX-FP185/KX-FM189 only)
Erasing caller information!
Erasing specific caller information

Press CALLER ID SEARCH .
Example:
Display:

USE EASY DIAL

3453809

Press ERASE .
●

The caller’s information will be erased.
DELETED
Example:

●

Display
CALLER ID SEARCH

Rotate EASY DIAL until the desired
number is displayed.
Example:

2 NEW CALLS

EASY DIAL
ERASE

STOP

4561032238

To erase other items, repeat steps 2 and 3.

Press STOP to exit the program.

Erasing all stored caller information

Press MENU three times.
Display:

Press SET .

3.CALLER SET UP

Display

CALL LIST ERASE

ERASE ALL OK?
●

To cancel erasing, press STOP , then
MENU .
SET

Press SET .

Press STOP to exit the program.

STOP
ERASE COMPLETED

Voice Contact
Talking to the other party after fax transmission
or reception!
You can talk to the other party after a fax message is completed. This will save the added
expense and time of making another call.
This feature only works when the other party’s fax machine is equipped with a voice
contact feature.

Initiating voice contact

Press MONITOR / DIGITAL SP-PHONE
while transmitting or receiving documents.
Display:

VOICE STANDBY

●

Your unit will call the other party with a
distinctive ring.

●

When the other party answers, your unit
will emit a distinctive ring.

Handset

FAC

Press DIGITAL SP-PHONE (KX-FP185/
KX-FM189) or lift the handset to start talking.

Note:
you initiate voice contact during transmission, the
unit will call you with a distinctive ring after all of the
documents have been transmitted.
● If you initiate voice contact during reception, the unit
will call you with a distinctive ring after the current
page of the document is received.

Display

● If

Microphone
(KX-FP185/KX-FM189)

MONITOR (KX-FP181)
DIGITAL SP-PHONE
(KX-FP185/KX-FM189)

Receiving a request for voice contact

If the other party initiates voice contact, your
unit will sound a distinctive ring and the
following will be displayed.
Display:

PLEASE PICK UP

Press DIGITAL SP-PHONE (KX-FP185/
KX-FM189) or lift the handset within 10
seconds of the distinctive ring to start talking.

Note:
●

If you do not answer within 10 seconds of the distinctive ring;
— If in the FAX ONLY, TEL or TEL/FAX mode, the line will be disconnected.
— If in the TAD/FAX mode, your unit will play a greeting message and record an incoming voice
message (KX-FP185/KX-FM189 only).

Sending Faxes
Sending a fax manually/using the EASY DIAL directory!

1
2

Adjust the width of the document guides to
the size of the document.
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:

Document guides
Handset

STANDARD

FAC

If necessary, press RESOLUTION
repeatedly to select the desired setting
(see below).

Manually

Lift the handset or press MONITOR /
DIGITAL SP-PHONE .

Display
EASY DIAL

5
6

Example:

TEL=5678901

When a fax tone is heard:
Press FAX START , and replace the
handset if using it.
OR
When the other party answers your call:
Lift the handset if using the monitor and ask
them to press their start button. When a fax
tone is heard, press FAX START and
replace the handset.

Rotate EASY DIAL until the desired name
is displayed.
Alice
Example:
To confirm the number, press
or
.
● For further details about using the EASY
DIAL, see page 23.
●

Press FAX START .
FAX=
CONNECTING.....

DIGITAL SP-PHONE
(KX-FP185/KX-FM189)

Using the EASY DIAL
directory

RESOLUTION
MONITOR (KX-FP181)

CONNECTING.....

FAX START

TEL=
Dial the fax number.

STOP

REDIAL/PAUSE

To select the resolution
Select the desired resolution according to
the type of document.

STANDARD: For printed or typewritten
originals with normal-sized characters.
FINE: For originals with small printing.
SUPER FINE: For originals with minute
printing.

HALF TONE: For originals containing
photographs, shaded drawings, etc.
● Using

the “FINE”, “SUPER FINE” or
“HALF TONE” setting will increase the
transmission time.
● If the resolution setting is changed
during feeding, it will be effective from
the next sheet.
● The “SUPER FINE” resolution only
works with other compatible fax
machines.

Sending Faxes
To transmit more than 10 pages at a time

Convenient way to send a fax

Insert the first 10 pages of the document. Add the
extra pages (up to 10) before the last page is fed
into the unit.

You can dial the fax number first before inserting
the document. This is convenient if the other
party’s number is indicated on the document.
1. Enter the fax number.
● The handset must be on the cradle.
2. Insert the document.
3. Press FAX START .

To stop transmission
Press STOP .

To redial the last number
If your unit does not send a fax using the
EASY DIAL directory

Press REDIAL/PAUSE .
● If the line is busy, the unit will automatically
redial the number up to 5 times.
● During redial, the following will be displayed.
Display:
● To

● Confirm

the stored items on the display (p. 23)
or on the telephone number list (p. 85).
● Check that the number dialled is answered by
the other party’s machine.

WAITING REDIAL

cancel redialling, press STOP .

1. Rotate EASY DIAL until the desired name
is displayed.

Fax auto redial for the EASY DIAL
directory

2. Lift the handset.
connecting tone will be heard during dialling
to tell you the status of the other party’s machine
(feature #76 on page 71).

● The

If the line is busy or there is no answer when
using the EASY DIAL directory, the unit will
automatically redial the number up to 5 times.
● This feature is also available for delayed
transmission (feature #25 on page 67).
● During redial, the following will be displayed.
Display:
● To

WAITING REDIAL

cancel redialling, press STOP .

Documents you can send
Maximum size

Effective scanning area

Scanned
area

600 mm

128 mm

Minimum size

Document weight
Single sheet:
45 g/m2 to 90 g/m2
Multiple sheets:
60 g/m2 to 80 g/m2

4 mm

128 mm

208 mm
216 mm

Paper width
216 mm

Note:
● Remove

clips, staples or other similar fastening objects.
that ink, paste or correction fluid has dried.
● Do not send the following types of documents. Use copies for fax transmission.
— Paper with a coated surface
— Chemically treated paper such as carbon or
— Paper with a faint image
carbonless duplicating paper
— Paper with printing on the opposite side that
— Electrostatically charged paper
can be seen through the front (e.g. newspaper)
— Heavily curled, creased or torn paper
● Check

Sending Faxes
Reports for confirmation
To confirm the communication results, the following reports are available.

Sending report
This report will provide you with a printed record of transmission results. To change the setting,
see feature #04 on page 65.
Sample of a sending report
SENDING REPORT

20 Jan. 2000 09:19
YOUR LOGO
:
YOUR FAX NO. :

CODE
NO. OTHER FACSIMILE START TIME
USAGE TIME MODE PAGES
RESULT
01 2345678
20 Jan. 09:18 06'51
SND 10(02,04,05) COMMUNICATION ERROR 43

Communication
message (p. 72)

Error code

Journal report
The unit stores the 30 most recent fax communication results. When a new communication
occurs, the oldest communication result will be erased.
—To print manually, see page 85.
—To print automatically after every 30 new fax communications, activate feature #22 (p. 67).
Sample of a journal report
JOURNAL
YOUR
YOUR
NO. OTHER FACSIMILE START TIME
USAGE TIME MODE
01 3332222
SND
21 Jan. 07:14 00'45
02 9998765
RCV
21 Jan. 08:17 00'58
03 2345678
RCV
21 Jan. 09:18 00'48
04 555556677
SND
21 Jan. 10:35 06'45
05
03'50
SND
RCV

25 Jan. 2000 11:22
LOGO
:
FAX NO. :
PAGES
RESULT
CODE
OK
01
OK
02
OK
01
10(02,04,05) COMMUNICATION ERROR 43
OK
05
OK
03

Communication
message (p. 72)

Error code

Sending Faxes
Sending a fax with the voice guide
(KX-FP185/KX-FM189 only)!

Press HELP twice.

Press SET .

To transmit, insert the
document face down until you
hear the beep.

Insert the document FACE DOWN until a
single beep is heard and the unit grabs the
document.

Press DIGITAL SP-PHONE and dial the
fax number.
● You can also use the handset.

Press the speaker phone
button, then dial the phone
number. When the fax tone is
heard, press the start button.

When a fax tone is heard, press
FAX START .

Display:

1.SEND GUIDE

Voice guide:

Start transmission.

Sending from memory!
The unit is able to scan documents, store them in memory, and then transmit them from
memory. The memory capacity is approx. 25 pages based on the ITU-T No. 1 Test Chart in
standard resolution (p. 86).

Insert the document FACE DOWN.
● If necessary, press RESOLUTION
repeatedly to select the desired setting
(p. 30).

2
3

Enter the fax number using the dial keypad
or EASY DIAL .
Press QUICK SCAN .
● The document will be fed into the unit and
scanned into memory.
After storing all of the pages, the unit will
transmit the document.
● The amount of memory used will be shown
as a percentage on the display.
Display:

PAGES=01 05

Display

FAC

EASY DIAL
STOP

QUICK SCAN
RESOLUTION

Amount of memory used (%)
● The stored document will be automatically
erased after transmission.
Note:
● If

you select the “FINE”, “SUPER FINE” or “HALF
TONE” resolution, the number of pages that the unit
can transmit will decrease.
● If the stored pages exceed the memory capacity, the
transmission will be cancelled.

To cancel the memory transmission
Press STOP while or after scanning the
document.

Sending Faxes
One time broadcast transmission!
This feature is useful for sending the same document to selected parties whose fax numbers are
stored in the EASY DIAL directory. If you only wish to send a document once, select the parties
for each transmission.
Before programming, make sure that the desired stations have been stored in the EASY
DIAL directory (p. 20).

Insert the document FACE DOWN.
● If necessary, press RESOLUTION
repeatedly to select the desired setting
(p. 30).

Rotate EASY DIAL until the following is
displayed.
Display:

3
4

Rotate EASY DIAL until the desired name
is displayed.

DIR=

Bill

STOP

[000]

EASY DIAL

RESOLUTION
SET
FAX START

DIR=Bill

[001]

To program other stations, repeat steps 4
and 5 (up to 20 stations).

Press FAX START after programming all
of the desired stations.
● The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each station, calling
each number sequentially.
● After transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending
report (p. 37).

1. Press STOP while the unit displays the following
message.
BROADCASTING
Display:
● The

[000]

To cancel the broadcast setting

display will show the following.
SEND CANCELLED?
YES:SET/NO:STOP

2. Press SET .

Press SET .

●

FAC

Press SET .

Example:

Display

Note:
● If

you select the “FINE”, “SUPER FINE” or
“HALF TONE” resolution, the number of
pages that the unit can transmit will decrease.
● If one of the stations is busy or does not
answer, the station will be skipped. All
skipped stations will be redialed up to 5 times
after all of the other stations have been
called.

Sending Faxes
Broadcast transmission to pre-programmed
parties!
This feature is useful for sending the same document often to selected parties whose fax
numbers are stored in the EASY DIAL directory. First program the parties (see below) then see
page 37 for transmission.
Before programming, make sure that the desired stations have been stored in the EASY
DIAL directory (p. 20).

Programming the stations in the broadcast memory

Press DIRECTORY PROGRAM twice.
Display:

Display

BROADCAST
PRESS SET

Press

SET .

Rotate EASY DIAL until the desired name
is displayed.

DIR=

Example:

Press

[000]

STOP
EASY DIAL

SET

DIRECTORY PROGRAM

SET .
DIR=John

●

John

[000]

[001]

To program other stations, repeat steps 3
and 4 (up to 20 stations).

Press SET after programming all of the
desired stations.
REGISTERED
USE EASYDIAL OR
PRESS DIR.PROG.

Press STOP to exit the program.

Note:
● If

you enter the wrong station, press
STOP after step 4 to erase the station.
● Confirm the stored numbers by printing a
broadcast programming list (p. 85).

Sending Faxes
Adding a new station in the broadcast memory

Rotate EASY DIAL until the following is
displayed.

Display:

2
3
4

Press DIRECTORY PROGRAM .

ADD=
Press

DELETE=#

to select “ADD”.

Rotate EASY DIAL until the desired name
is displayed.
Mike
Example:
Press

EASY DIAL

SET

DIRECTORY PROGRAM

SET .
REGISTERED
Example:

●

Display

Nikki

To add other stations, repeat steps 4 and 5
(up to 20 stations).

Press DIRECTORY PROGRAM to exit the
program.

Erasing a stored station in the broadcast memory

Rotate EASY DIAL until the following is
displayed.
Display:

2
3
4

ADD=
Press

SET .
DELETED

Example:
●

DELETE=#

Bob

To delete other stations, repeat
steps 4 to 6.

to select “DELETE”.

Rotate EASY DIAL until the desired name
is displayed.

●

Press

Press DIRECTORY PROGRAM .

Example:

Press DIRECTORY PROGRAM to
exit the program.
Display

Dick

To cancel erasing, press STOP .

Press

SET .
DELETE OK?
YES:SET/NO:STOP
EASY DIAL
DIRECTORY PROGRAM

SET
STOP

Sending Faxes
Sending to pre-programmed parties in the broadcast memory
The same document will be sent to the specific parties whose numbers are stored in broadcast
memory.
The fax memory capacity for transmission is approx. 25 pages based on the ITU-T No. 1 Test
Chart in standard resolution (p. 86).

Insert the document FACE DOWN.
● If necessary, press RESOLUTION
repeatedly to select the desired setting
(p. 30).

Rotate EASY DIAL until the following is
displayed.
Display:

Display

FAC

Press FAX START .
● The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each station, calling
each number sequentially.
● After transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending
report (see below).

Note:

EASY DIAL
FAX START
SET

STOP
RESOLUTION

To cancel the broadcast setting

● If

you select the “FINE”, “SUPER FINE” or “HALF
TONE” resolution, the number of pages that the unit
can transmit will decrease.
● If one of the stations is busy or does not answer, the
station will be skipped. All skipped stations will be
redialled up to 5 times after all of the other stations
have been called.

1. Press STOP while the unit displays the
following message.
Display:
● The

BROADCASTING

display will show the following.
SEND CANCELLED?
YES:SET/NO:STOP

2. Press SET .

Sample of a broadcast sending report
BROADCAST REPORT

NO.
01
02
03
04

OTHER FACSIMILE
Mike
Peter
Sam
Kim

START TIME
10 Jan. 09:31
10 Jan. 09:33
10 Jan. 09:34
10 Jan. 09:35
TOTAL

10 Jan. 2000 09:36
YOUR LOGO
:
YOUR FAX NO. :
PAGES
USAGE TIME
01'10
02
01'08
02
01'09
02
01'10
02
004'37
008

RESULT
OK
OK
OK
OK

Receiving Faxes
Setting the unit to receive faxes!
Use only as fax

Use as answering device/fax
(KX-FP185/KX-FM189 only)

Hi, thise...
is Mik

How you
want the unit
to receive
calls

You have to
set this.

You have a separate
telephone line just
for faxes.

You want to receive
all voice and fax
calls automatically.

FAX ONLY mode
(p. 41)

TAD/FAX mode
(p. 52)

Set feature #77 to “FAX ONLY”
(p. 71).

Set feature #77 to “TAD/FAX”
(p. 71).

Turn AUTO ANSWER on by
pressing AUTO ANSWER .

▼

MEMORY% ON

MEMORY% CALLS ON

AUTO ANSWER

This is how
the unit will
operate.

When receiving calls:
All incoming calls will be
answered as faxes.

AUTO ANSWER

When receiving voice calls:
The unit will activate the
answering device and record
voice messages.
When receiving fax calls:
The unit will activate the fax
function to receive documents.

Receiving Faxes
Use as telephone/
automatic fax

Mostly voice calls
Ring

Ring

Other
options
With answering
machine
(KX-FP181 only)
You can use the
fax machine with
an answering
machine, see
pages 42 and 43.

You want to answer
the voice call yourself
and receive fax calls
without rings.

You plan to answer
the calls yourself.

TEL/FAX mode
(p. 44)

TEL mode
(p. 40)

Set feature #77 to “TEL/FAX”
(p. 71).

If you have a
computer
attached to the
same telephone
line, see page 43.

Turn AUTO ANSWER off by
pressing AUTO ANSWER .

Turn AUTO ANSWER on by
pressing AUTO ANSWER .
▼
MEMORY% ON

AUTO ANSWER

When receiving voice calls:
The unit will ring.
When receiving fax calls:
The unit will receive fax
documents without ringing.

With PC

MEMORY% ON

AUTO ANSWER

When receiving calls:
You have to answer all calls
manually.
To receive a fax document,
press FAX START for
each fax call.

Remote
fax activation
You can also
receive a fax
using an
extension
telephone. While
hearing fax
calling tone with
an extension
telephone, press
9
(pre-selected fax
activation code)
to receive a fax
(p. 47).

Receiving Faxes
TEL mode!
(answering all calls manually)
Activating the TEL mode
If the arrow (▼) is shown on the right of the
display, turn it off by pressing AUTO ANSWER .
Display:

TEL MODE
ON

Display
Handset

Receiving a fax manually

When the unit rings, press
DIGITAL SP-PHONE (KX-FP185/KX-FM189)
or lift the handset to answer the call.

When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press FAX START .
CONNECTING.....

Replace the handset.
● The unit will start fax reception.

FAX START
Microphone

STOP

(KX-FP185/KX-FM189)

AUTO ANSWER
DIGITAL SP-PHONE
(KX-FP185/KX-FM189)

Note:
● Up

to 30 sheets of printed paper can be held. Remove
the printed paper before it exceeds 30 sheets.

To stop receiving

Fax reception in memory

Press STOP .

When a printing problem is detected, the unit will
temporarily store the received document into
memory.
While the document is in memory;
— the display will show an error message and the
following message alternately.

Friendly reception feature
When you answer a call and hear a fax calling
tone (slow beep), the unit will automatically start
fax reception.
● If this feature is not required, set feature #46 to
“OFF” (p. 69).

Display:

FAX IN MEMORY

— slow beeps will sound (memory reception alert).
See feature #44 on page 69.
● Follow the instructions on pages 73 and 74 to
solve the problem.
● For memory capacity, see page 86.

Receiving Faxes
FAX ONLY mode!
(all calls are received as faxes)
Activating the FAX ONLY mode

1
2

Set feature #77 to “FAX ONLY” (p. 71).

If the arrow (▼) is not shown on the right of
the display, turn it on by pressing
AUTO ANSWER .
Display:

Display

FAX ONLY MODE
▼
ON

●

The unit will automatically answer all calls
and only receive fax documents.
AUTO ANSWER

Note:
● The

number of rings before a call is answered in the
FAX ONLY mode can be changed (feature #06 on
page 65).
● This mode should not be used with a telephone line
which is used for both voice and fax calls. Fax
communication will be attempted even if someone is
trying to call you.

If you have a telephone line just for faxes, we recommend the following setup.
Example: One telephone line is used for voice calls and a separate telephone line for faxes.

Line 1 – Voice calls

Line 2 – Fax calls

Only a fax machine is connected.

Receiving Faxes
Using the unit with an answering machine
(KX-FP181 only)!
Setting up the fax machine and an answering machine

Connect the answering machine.

Remove the stopper with
your finger and connect
the cord to the EXT jack.
Stopper

Extension telephone adaptor
(not included)

Answering machine
(not included)

Telephone line cord
(not included)

2
3

Set the number of rings on the answering machine to less than 4.
● This will allow the answering machine to answer the call first.

4
5

Activate the answering machine.

Check the remote access code of the answering machine and program the same code into
the remote operation ID of the fax machine. See feature #12 on page 66.

Record a greeting message on the answering machine.
Example: “This is (your name, business and/or telephone number). We are unable to
answer the phone right now. To send a fax, start transmission. To leave a
message, please speak after the beep. Thank you.”

Set the receive mode of the fax machine to the TEL mode (p. 40) or FAX ONLY mode
(p. 41).
● If you set to the FAX ONLY mode, set the ring count in the FAX ONLY mode to
more than 5 (feature #06 on page 65). Using the FAX ONLY mode will allow you to
receive faxes if the answering machine is full.

Note:
● We

recommend you keep the greeting message around to 10 seconds long. If the greeting message is
too long, some incoming fax calls may not be answered by the fax machine.
● Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the
answering machine.

Receiving Faxes
How the fax machine and answering machine work
Receiving voice calls
The answering machine will record voice messages automatically.
Receiving fax calls
The fax machine will receive documents automatically when the machine detects a calling tone.
Receiving a voice message and fax document in one call
The answering machine will record the voice message first. The fax machine will then be
activated by the caller’s request and will receive the document.

Receiving a voice message and fax document in one call
The caller can leave a voice message and send a fax document during the same call.
Inform the caller of the following procedure beforehand.
1. The caller calls your fax machine.
●

The answering machine will answer the call.

2. The caller can leave a message after the greeting message.
3. The caller presses
●

9 (pre-selected fax activation code).

The fax machine will activate the fax function.

4. The caller presses the start button to send a document.
Note:
● The

fax activation code can be changed in feature #41 (p. 68).
the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct
code.

● If

To use with a computer!
We recommend that you always connect the fax machine directly to the wall jack.
(KX-FP181 only)
EXT

Wall jack

Fax machine
Wall jack
Computer
Answering machine
(KX-FP181 only, not included)

Note:
● Set

the fax machine to the TEL mode.
device which has the shortest ring count will answer a call first.
● If you use your computer as an answering machine, connect the telephone line cord from the EXT jack to
the computer (KX-FP181 only).
● The

Receiving Faxes
TEL/FAX mode!
(receiving voice calls with rings and fax calls
without rings when you are near the unit)
Use this mode when you are always near the fax machine, and want to receive faxes without ringing.
When a call is received, the fax machine will work as follows. To set the TEL/FAX mode, see below.
A call is received.

This message will be played to the calling
party (KX-FP185/KX-FM189 only).

The fax machine will not ring.
TEL/FAX delayed ring count

Hello! To send a fax, start
transmission.
To speak with someone,
please wait.

Voice call

● The

call is connected.
Fax calling
tone*

The fax machine will ring up to 3 times.
Silent fax recognition ring count
g
Rin ing
R ing
R

● The

calling party
will hear a different
ring back tone.

The fax machine will automatically
receive documents without
ringing.

Answer the call.
● If the call is not answered:
– This message will be played.**
(KX-FP185/KX-FM189 only)

* A fax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability.
** You can record your own greeting message
(p. 54)(KX-FP185/KX-FM189 only).

No one is available to take
your call right now.
Please try again later.
Thank you.
– The fax machine will activate the fax
function for the other party’s fax
machine that does not send a fax
calling tone.

Note:

To set the TEL/FAX mode

● The

1. Set feature #77 to “TEL/FAX” (p. 71).
2. If the arrow (▼) is not shown on the right of the
display, turn it on by pressing AUTO ANSWER .

fax machine will display the following when
a call is received.
Display:

● The

INCOMING CALL

ringer should be on (p. 17).

Display:

TEL/FAX MODE
▼
ON

Receiving Faxes
When an extension telephone is connected
A call is received.

The fax machine will not ring but
the extension telephone will ring
twice.
TEL/FAX delayed ring count

This message will be played to the calling
party (KX-FP185/KX-FM189 only).

Hello! To send a fax, start
transmission.
To speak with someone,
please wait.

Voice call

Ring
Ring

● The

call is connected.
Fax calling
tone*

The fax machine will automatically
receive documents without
ringing.

The extension telephone will not ring but
the fax machine will ring up to 3 times.
Silent fax recognition ring count
g
Rin ing
R ing
R

● The

calling
party will hear a
different ring
back tone.

■ For KX-FP181 only
You can answer the call with the
extension telephone.
1. Lift the handset.
2. Enter
0 (default code) while the
ring back tone is heard.**
● The code number can be changed
in feature #49 (p. 69).

Answer the call.
the call is not answered:
– This message will be played.***
(KX-FP185/KX-FM189 only)

● If

* A fax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability.
** If the fax machine activates the fax function,
press STOP on the fax machine in step 2 to
talk with the calling party (KX-FP181 only).
*** You can record your own greeting message
(p. 54)(KX-FP185/KX-FM189 only).

TEL/FAX delayed ring count

Silent fax recognition ring count

The number of rings generated before the fax
machine answers depends on the setting of feature
#78 on page 71. The fax machine will not generate
an audible ring during this time.

The fax machine generates audible rings to
indicate that it is receiving a voice call. The number
of rings generated depends on the setting of
feature #30 on page 67. This signal will not ring at
an extension telephone.

Receiving Faxes
Turning the AUTO ANSWER mode on remotely!!
When you are not in, and the AUTO ANSWER mode of your unit is set to off (TEL mode), you
can turn the AUTO ANSWER mode on from a remote location using a touch tone telephone.
AUTO ANSWER mode:
— FAX ONLY mode
— TEL/FAX mode
— TAD/FAX mode (KX-FP185/KX-FM189 only)
■

For KX-FP181
1. Call your unit and wait for 10 rings.
● You will hear a beep signal.
2. — To switch to the FAX ONLY mode:
Press
within 8 seconds.
— To switch to the TEL/FAX mode:
Press
within 8 seconds.
3. Hang up the handset.

Note:
●

Press
or
within 8 seconds after hearing the beep, otherwise the call will be interrupted and the
unit will remain in the TEL mode.

■

For KX-FP185/KX-FM189
1. Call your unit and wait for 10 rings.
● You will hear a beep signal.
2. Enter the remote operation ID (feature #11 on page 66) within 8 seconds.
● You will hear a beep signal.
3. — To switch to the FAX ONLY mode:
Press
within 3 seconds.
— To switch to the TEL/FAX mode:
Press
within 3 seconds.
— To switch to the TAD/FAX mode:
Wait for 3 seconds, then the greeting message will be played.
4. Hang up the handset.

Note:
●

Enter the remote operation ID within 8 seconds after hearing the beep, otherwise the call will be
interrupted and the unit will remain in the TEL mode.

Receiving Faxes
Extension telephone!
If you use the fax machine with an extension telephone, you can receive fax documents using
the extension telephone.
You do not have to press FAX START on the fax machine.
Important:
● Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

1
2
3

When the extension telephone rings, lift the
handset of the extension telephone.
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press
9 (pre-selected fax activation
code) firmly.

To the EXT jack or
same line

Extension telephone

Hang up the handset.
● The fax machine will start reception.

Note:
● You

can change the fax activation code in
feature #41 (p. 68).

Receiving Faxes
Receive polling!
(retrieving a fax placed on another fax machine)
This feature allows you to retrieve a document from another compatible machine. Therefore you
pay for the call.
Make sure that no documents are fed into your unit and that the other party’s machine is ready
for your call.

For KX-FP181
Press MENU three times.
Display:

3.POLLING

For KX-FP185/KX-FM189
Press MENU four times.

Display

4.POLLING

2
3

Press SET .

Dial the fax number.
Example:

FAX=3331111
SET
CONNECTING.....

●

The unit will start reception.

Receiving Faxes
Pager call!
This feature allows your unit to call your pager when your unit receives an incoming voice
message (KX-FP185/KX-FM189 only) or a fax document.

Press MENU .

Press

Display:

1.SYSTEM SET UP

Press SET .
● The unit will dial the stored
number.
PAGER TEST

, then 7 0 .

For KX-FP181:

FAX PAGER CALL

For KX-FP185/
KX-FM189:

PAGER CALL

Press SET .

Rotate EASY DIAL to select “ON”.

8
9

Check that your pager receives a
pager test call.
Press MONITOR /
DIGITAL SP-PHONE .

MODE=OFF
Display

MODE=ON
●

If this feature is not required, select “OFF”.

Press SET .

Enter your pager number.
● You can enter a total of 46 digits and/or
pauses.

NO.=

Example:
1 202 555 1234PP12345678PP5555#

EASY DIAL

SET

MONITOR (KX-FP181)
DIGITAL SP-PHONE
(KX-FP185/KX-FM189)

Your pager Pauses
number
Your pager access
code, if required.

REDIAL/PAUSE
(Pause)

Message you want displayed on
your pager.

When your pager receives a pager call
Pager

5555

Your pager will display the message you
entered in step 6 above.
(For example: 5555)

Copying
Making a copy!
The unit can make single or multiple copies (up to 50). Any transmittable document (p. 31) can
be copied.

1
2

Adjust the width of the document guides to
the size of the document.
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:

Document guides

STANDARD

FAC

Make sure the handset is on the cradle.
● If necessary, press RESOLUTION
repeatedly to select the desired setting
(p. 30).
●

Display

Press COPY START .
NUMBER=1 [100%]
If necessary, enter the number of copies
(up to 50).
● If necessary, choose an enlargement/
reduction rate by pressing COPY ZOOM .
See next page.
● If you want to print collated (sorted) copies,
press COLLATE until the following is
displayed.

QUICK SCAN
RESOLUTION STOP
COPY START COLLATE

●

COPY ZOOM

Note:
● If

COLLATE=ON

Press COPY START .
● The unit will start printing.
● If you want to remove the copy document
for other uses, press QUICK SCAN
instead of COPY START .
The unit will feed the document and scan it
into memory, then start printing.

a resolution is not selected, “FINE”
resolution will automatically be selected.
● You can make or receive a voice call while
making copies.
● After copying, the enlargement/reduction
rate setting will return to “100%”.

To stop copying
Press STOP .

Printing collated (sorted) copies
Example: Making two copies of a 4-page original document
1

Uncollated

Collated (sorted)

Note:
● If

you turn the collating feature on, the unit
will store the documents into memory.
If memory becomes full while storing, the
unit will only print out the stored pages.
● After copying, the collating feature will turn
off automatically.

Copying
To enlarge a document
Select “200%” or “150%” by pressing COPY ZOOM
part of the document and print it on two pages.
Example of a 200% enlarged copy
Original document

(+). The unit will only enlarge the centre

Example of a 150% enlarged copy

Enlarged copy

Original document

A B C D

Enlarged copy

A B C D

B C

B C
E F G H

E F G H

Area to be
enlarged

F G

To reduce a document
The unit can reduce the original document.
Select the desired setting by pressing COPY ZOOM

(–).

Recommended reduction rates:
Setting

Size of recording paper

Size of original document

100% (default)

A4, Letter

92%

86%

72%

Legal

A4
= 210 mm x 297 mm
Letter = 216 mm x 279 mm
Legal = 216 mm x 356 mm
Note:
● If

the appropriate reduction rate is not programmed, the document may be divided and the top of the
second sheet will be deleted.
● If the image at the bottom of the document is not copied when you copy a document as long as the
recording paper, try 92% or 86%.

Setup (KX-FP185/KX-FM189 only)
TAD/FAX mode!
(using the built-in answering device and receiving
voice and fax calls automatically)
When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device.
If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the
answering device will play a greeting message and the caller can leave a voice message.
●

You can use either the pre-recorded greeting messages (see next page) or your own greeting
message (p. 54).

Setting up the voice and fax message reception

1
2

Set feature #77 to “TAD/FAX” (p. 71).
If the arrow (▼) is not shown on the right of
the display, turn it on by pressing
AUTO ANSWER .
Display:
●
●

Display

TAD/FAX MODE

The unit will play the greeting message.
The remaining time for recording incoming
messages will be displayed.
Example:

TIME = 10m13s
▼
ON

AUTO ANSWER

Note:
●

●

The incoming message recording time can be
changed (feature #10 on page 65).
For voice memory capacity for incoming messages,
see page 86.
When the remaining time is low, erase unnecessary
messages (p. 57).
While an incoming call is being recorded, you can
monitor it through the speaker. If this feature is not
required, set to “OFF” (feature #67 on page 70).

Ring count in the TAD/FAX mode
The number of rings before a call is answered can be changed on feature #06 (p. 65).
You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF.
TOLL SAVER:

When you call the unit from a remote location, the number of rings will tell you if there are
any new voice messages. If the unit answers on the second ring, there is at least one
new recorded message. If the unit answers on the fourth ring, there are no new recorded
messages. To save the toll charges for the call, hang up immediately when you hear the
third ring. The third ring indicates that there are no new recorded messages.
RINGER OFF: The unit will answer without ringing.
● If you subscribe to a Caller ID service, set to 2 or more rings.

Greeting (KX-FP185/KX-FM189 only)
Pre-recorded greeting messages!
The unit has pre-recorded greeting messages. Depending on the situation, one of the following
messages will be played to the caller. For your own greeting message, see page 54.
■ When the unit is ready to receive voice and fax calls:

Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please speak
after the beep.
Thank you.
■ When voice or fax memory is full:
Display:

MESSAGE FULL

Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please try again
later.
Thank you.

FAX MEMORY FULL

Hello! We are unable to answer right now.
To send a fax, please try again later.
To leave a voice message, please speak
after the beep.
Thank you.

MESSAGE FULL

Hello! We are unable to answer right now.
Please try again later.
Thank you.

and
FAX MEMORY FULL

Note:
●

To clear the problem, see pages 73 and 74.

Greeting (KX-FP185/KX-FM189 only)
Recording your own greeting messages!
You can record your own greeting messages for the TAD/FAX and TEL/FAX modes. When
receiving a call, your own greeting message will be played instead of the pre-recorded message.
The recording time will be limited to 16 seconds. We recommend you record your message
within 12 seconds to make it easier to receive faxes.
Suggested messages
TAD/FAX greeting message

“This is (your name, business and/or telephone number). We are
unable to answer right now. To send a fax, start transmission. To
leave a message, speak after the beep. Thank you.”

TEL/FAX greeting message

“This is (your name, business and/or telephone number). We are
unable to answer right now. Please try again later. Thank you.”

Select the desired mode (TAD/FAX or
TEL/FAX) where you want to record a greeting
message (feature #77 on page 71).

Press RECORD twice.
● The display will show the following
according to your selection in step 1.

Display

TAD/FAX mode:

2.TAD GREETING

TEL/FAX mode:

2.T/F GREETING
PRESS START

3
4

RECORD
Microphone
START

Press START .
● A long beep will sound.
Speak clearly about 20 cm away from the
microphone.
● The display will show the remaining
recording time.

STOP
Note:
●

TAD/FAX mode:

TAD

REC.

15s

TEL/FAX mode:

T/F

REC.

15s

●

When finished recording, press STOP .
● The unit will repeat your message.
Adjust the volume using
or
.

If you make a mistake while recording, start
again from step 2.
You can choose 60-seconds for your own
TAD/FAX greeting message (feature #54 on
page 69).
– If you change to 60-seconds, we
recommend that you tell the caller in your
own TAD/FAX greeting message to press
9 before starting fax transmission.
– If you change to 16-seconds from 60seconds, your own recorded TAD/FAX
greeting message will be deleted and the
pre-recorded message will be played.

Greeting (KX-FP185/KX-FM189 only)
Checking the greeting messages

Select the desired mode (TAD/FAX or
TEL/FAX) where you want to listen to a
greeting message (feature #77 on page 71).

If the arrow (▼) is not shown on the right of
the display, turn it on by pressing
AUTO ANSWER .
If the arrow (▼) is shown on the right of the
display, turn it off once then on again.
TAD/FAX mode:

TAD/FAX MODE

TEL/FAX mode:

TEL/FAX MODE

●

The unit will play the greeting message.

Display

AUTO ANSWER

Erasing your own recorded greeting messages!

Select the desired mode (TAD/FAX or
TEL/FAX) where you want to erase the
greeting message (feature #77 on page 71).

Press ERASE two times.
● The display will show the following
according to your selection in step 1.
TAD/FAX mode:

2.TAD GREETING

TEL/FAX mode:

2.T/F GREETING

Display

PRESS START
ERASE

Press START .
ERASE GREETING?

START
SET

STOP

YES:SET/NO:STOP
●

To cancel erasing, press STOP .

Press SET .
GREETING ERASED
●

When receiving a call, the pre-recorded
greeting message will be played.

Incoming Messages (KX-FP185/KX-FM189 only)
Listening to recorded messages!
When the unit has recorded new voice messages:
— the PLAY MESSAGES indicator will flash,
— the call counter will show the total number of recorded messages, and
— slow beeps will sound if the message alert feature is activated (feature #42 on page 68).
Press PLAY MESSAGES .
Only the new recorded messages will be played.
● Adjust the speaker volume using
or
.
● After playing back all of the new messages, the
PLAY MESSAGES indicator will stop flashing and
just light up.
If you press PLAY MESSAGES at this time, all
the recorded messages will be played.
●

Example (total 2 recorded
messages):
Call counter
02

SLOW

QUICK

/
STOP

PLAY MESSAGES

EASY DIAL

FLASH/LIGHT
Repeating a message

Changing the playback speed

Rotate EASY DIAL one click to the left while
listening to the message.
● If you rotate EASY DIAL to the left within 5
seconds of the beginning of the message, the
previous message will be played.
● To play back a specific message, rotate
EASY DIAL to the left or right and search for
the message you want to listen to.

Press QUICK to play messages at one and a
half times the original speed.

Skipping a message

During playback, a synthesised voice will
announce the time and day of the week that each
message was recorded.

Rotate EASY DIAL one click to the right to play
the next message.

Stopping playback
Press STOP .
● If you press PLAY MESSAGES within 1
minute, the unit will resume playing the rest of
the messages.

Press SLOW to play messages at half the
original speed.
●

To return to the original speed, press QUICK
or SLOW again during quick or slow playback.

Voice time/day stamp

Incoming Messages (KX-FP185/KX-FM189 only)
Erasing recorded messages!
Erase unnecessary messages to prevent memory from becoming full.

Erasing a specific message

Press ERASE while listening to the
message you want to erase.
Display:

Display

ERASING
MESSAGE ERASED

Erasing all the messages
Check that you have listened to all of the recorded
messages.

START
SET

Press ERASE .
Display:

ERASE
STOP

1.ALL MESSAGES
PRESS START

Press START .
ERASE MESSAGES?
YES:SET/NO:STOP
●

To cancel erasing, press STOP .

Press SET .
ERASING
ERASE COMPLETED

Note:
●

Greeting messages can not be erased this way.

Recording (KX-FP185/KX-FM189 only)
Memo message!
(leaving a message for others or yourself)
To leave a private message for yourself or someone else, you can record a voice memo. This
memo can be played back later, either directly or remotely.

Press RECORD .
Display:

1.MEMO MESSAGE
Display
PRESS START

Press START .
● A long beep will sound.
MEMO RECORDING

3
4

Speak clearly about 20 cm away from the
microphone.

RECORD
Microphone

When finished recording, press STOP .

START

STOP

Telephone conversation!
You can record a telephone conversation. This conversation can be played back later, either
directly or remotely.

During a telephone conversation, press
RECORD .
Display:

2WAY RECORDING

To stop recording, press STOP or replace
the handset.

Note:
●

There may be legal restrictions on recording two-way
telephone conversations. Inform the other party that
the conversation is being recorded.

RECORD

STOP
Display

Remote Operation (KX-FP185/KX-FM189 only)
Operating from a remote location!
The following operations can be performed from a remote location using a touch tone telephone.
Program the remote operation ID (feature #11 on page 66) and set the unit to the TAD/FAX
mode before going out (p. 52).
Dial key

Remote command

Page

Dial key
9

Skips the greeting message

Repeats a message

Skips a message

New message playback

All message playback

Re-records a greeting message 61

Continues operation

See
note

Remote command

Page

Stops re-recording of a greeting
61
message
4

Erases a specific message

Erases all messages

8 0

Changes to the TEL mode

8 1

Turns ON message transfer

8 2

Turns OFF message transfer

8 3

Turns ON pager call

8 4

Turns OFF pager call

Note:
●

During remote operation, the unit will stop and two beeps will be heard in the following conditions:
— 2 minutes 40 seconds after your unit answered.
— Every 2 minutes 40 seconds after pressing any command key.
To listen to further messages, press 8 within 10 seconds after hearing the two beeps.

Remote operation card
Please cut out and carry this card for assistance when using the remote operation.

Answering Device
Remote Operation
●

●

Fold here

1. Call your unit.
2. Enter the remote operation ID
during the greeting
message.
● The new messages will be
played automatically.
● If there are no new
messages, wait for 4
seconds. All the messages
will be played back.
3. Press the remote command
key(s) within 10 seconds (see
the reverse side).

Notice of Remote Operation

●
●

The remote operation is
available only from a touch
tone telephone when the unit
is in the TAD/FAX mode.
When the unit is in the TEL
mode, call your unit and wait
for 10 rings. Enter the remote
operation ID within 8 seconds
and wait for 3 seconds. The
unit will switch to the TAD/FAX
mode.
When you press a key, press
firmly.
To send a document, press
9 . When a fax tone is
heard, start transmission.

Remote Operation (KX-FP185/KX-FM189 only)
Operation from a remote touch tone telephone!
Listening to recorded messages

1
2

Call your unit.

Enter the remote operation ID during the
TAD/FAX greeting playback.
When there are new recorded messages
The voice guide will tell you the number of
new recorded messages and they will be
played automatically.

Voice guide example:
3 new messages.
To repeat only the new messages:
Press 4 .
● To repeat the current message:
Press 1 .
If you press 1 within 5 seconds of the
beginning of a message, the previous
message will be played.
● To listen to all the messages:
Press 5 .
● To skip a message:
Press 2 .
●

Key

Remote command

Skips the greeting
message

Repeats a message

Skips a message

New message playback

All message playback

Re-records a greeting
message

Continues operation

Stops re-recording of a
greeting message

When there are no new recorded
messages

No new messages.
Press 5 or wait for 4 seconds to listen to
all the messages.
When voice memory is full

Sorry, no more memory.
Please erase unnecessary
messages.
Erase some or all of the messages
(see next page).

Key

Remote command

Erases a specific
message

Erases all messages

8 0

Changes to the TEL
mode

8 1

Turns ON message
transfer

8 2

Turns OFF message
transfer

8 3

Turns ON pager call

8 4

Turns OFF pager call

Remote Operation (KX-FP185/KX-FM189 only)
Other remote operations
■

Erasing a specific message

■

4 while listening to the message you
Press
want to erase.

Turning the message transfer on or off
You must pre-program a transfer telephone
number beforehand (feature #60 on page 70).

Voice guide example:

Press 8 1 to turn ON the message transfer.

Message transfer is set.
Transfer phone number is
123456789.

The message has been erased.
●

■

A long beep will also sound. The unit will then
play back the next message.

Press 8 2 to turn OFF the message transfer.

Erasing all the messages
Press

Message transfer is off.

5 to erase all the messages.
●

All messages have been erased.
●

■

A long beep will also sound.

If a transfer telephone number is not
programmed, you cannot turn this feature ON.

Transfer phone number is not set.

Recording a marker message
You can leave an additional message.
1. Wait for the voice guide.

■

Turning the pager call on or off
You must program a pager number beforehand
(feature #70 on page 49).

All messages have been played.

Press 8 3 to turn ON the pager call.
2. Wait about 10 seconds.

Pager call is set.
Pager number is 098765432.

Please leave your name and
message after the beep.

Press 8 4 to turn OFF the pager call.

3. Leave a message after the beep.
■

Pager call is off.

Re-recording a greeting message
You can change the contents of the TAD/FAX
greeting message.

●

1. Press 7 to start recording.
● A long beep will sound.
2. Speak clearly up to 16 seconds.
● If you pause for over 2 seconds, 6 beeps
will sound and the recording will stop.
Repeat from step 1 within 10 seconds.
3. When finished recording, press 9 .
● The new greeting message will be played.
■

Skipping the greeting message

If a pager number is not programmed, you
cannot turn this feature ON.

Pager number is not set.

■

Changing the receive mode
Press 8 0 to change the receive mode from
TAD/FAX to TEL.
● You cannot return to the TAD/FAX mode in the
same call. To return to the TAD/FAX mode, see
page 46.

Press 0 during the greeting message playback.
● The unit will skip the rest of the greeting
message.

Option (KX-FP185/KX-FM189 only)
Transferring recorded messages to another
telephone!
This feature allows your unit to call a designated telephone number each time an incoming voice
message is recorded. You can retrieve the transferred message during the same call using the
remote operation.
Program the transfer telephone number first (feature #60 on page 70) and set to the TAD/FAX
mode.

An incoming voice message is recorded in your unit.

Your unit calls the transfer telephone number.

Answer the call with the transfer telephone.

Your unit will play the transfer greeting message.*

Pre-recorded message:
This is a telephone answering system.
Please enter your remote ID for remote operation.

Enter the remote operation ID (feature #11 on page 66).

Retrieve the message using the remote operation (p. 59–61).

* This message can be changed (see next page).

Option (KX-FP185/KX-FM189 only)
Recording your own transfer greeting message!
The recording time is limited to 16 seconds.
Suggested message
“This is a transferred message from (your name, business and/or telephone number). Please
enter your remote ID for remote operation.”

Press MENU .

Press

Display:

1.SYSTEM SET UP

When finished recording, press
STOP .
● The unit will repeat your message.
Adjust the volume using
or
.

Press MENU .

, then 6 1 .
TRNS-GREETING

Press SET .
CHECK

Display MENU

Rotate EASY DIAL to select “RECORD”.

Press SET .

Speak clearly about 20 cm away from the
microphone.
● The display will show the remaining
recording time.

RECORD

TRNS

Example:

TRNS

REC.

To check your transfer greeting message
1. Press MENU ,

6 1 , then SET .

2. Rotate EASY DIAL to select “CHECK”.
3. Press SET .
● The unit will play your message.
4. Press MENU .

16s

EASY DIAL

SET

Microphone

STOP

15s

To erase your transfer greeting message
1. Press MENU ,

6 1 , then SET .

2. Rotate EASY DIAL to select “ERASE”.
3. Press SET .
● Your own message will be erased.
4. Press MENU .
● The pre-recorded greeting message will be
played when transferring a call.

Features Summary
Programming!
The unit provides various programming features. Program the desired setting by referring to the
programming tables (p. 65–71).

General programming method

Press MENU .

Select the feature you wish to program.
■ For basic features (p. 65, 66)
Rotate EASY DIAL until the desired
feature is displayed.
■ For advanced features (p. 67–71)
Rotate EASY DIAL until the following is
displayed.
ADVANCED MODE

Display:

1.SYSTEM SET UP

Display

EASY DIAL

Press SET and rotate EASY DIAL
until the desired feature is displayed.

Press SET .
● The current setting of the feature will be
displayed.

Rotate EASY DIAL until the desired setting
is displayed.
● This step may be slightly different
depending on the feature.

Press SET .
● The setting you selected is set, and the
next feature will be displayed.

To exit programming, press MENU .

Programming by entering the program
code number directly
You can select a feature by directly entering the
program code (# and 2-digit number) instead of
using EASY DIAL .
1. Press MENU .
2. Press
and the 2-digit code number.
3. Follow steps 3 to 6 above.
●

See programming tables (p. 65–71) for codes.

To cancel programming
Press MENU to exit the program.

SET

Features Summary
Basic features!
Programming table
Code

Display & Feature
SET DATE & TIME

#01

To set the date and time

YOUR LOGO

#02

To set your logo
YOUR FAX NO.
#03

To set your facsimile telephone
number
SENDING REPORT

#04

To print and check the sending
report for fax transmission results
(p. 32)
■

To change the number of rings
before the unit answers a call in the
FAX ONLY mode
■

(Up to 30
characters)

For KX-FP185/KX-FM189 only

ERROR
ON
OFF

1, 2, 3, 4, 5,
6, 7, 8, 9

#10

RECORDING TIME
To change the recording time for an
incoming message

See pages 14 and 15 for details.

“ERROR”: The sending report will
be printed only when fax
transmission fails.
“ON”: The sending report will be
printed after every transmission.
If you are using the unit with an
answering machine, set the ring
count to more than 5.

This setting can be changed when
the unit is in FAX ONLY mode.
1, 2, 3, 4, 5,
6, 7, 8, 9

1, 2, 3, 4

TOLL SAVER
To change the number of rings
before the unit answers a call in the
RINGER OFF
TAD/FAX mode
For KX-FP185/KX-FM189 only

See page 13 for details.

See page 16 for details.

TAD RING COUNT

■

How the unit operates

(Up to 20
digits)

For KX-FP185/KX-FM189 only
FAX RING COUNT

#06

dd/mm/yy
hh:mm
(2 digits for
each entry)

For KX-FP181 only
FAX RING COUNT

#06

Settings

VOX

This setting can be changed when
the unit is in TAD/FAX mode.
● See page 52 for details.

“VOX”: Unlimited
“1–9”: 1 minute to 9 minutes

1, 2, 3, 4, 5,
6, 7, 8, 9
(The default setting is in bold type.)

(continued)

Features Summary
Basic features (cont.)!
How to set menu options
1. Press MENU .

3. Press SET .

2. Rotate EASY DIAL until the desired
feature is displayed.

4. Rotate EASY DIAL until the desired
setting is displayed.
5. Press SET .
6. Press MENU .
Note:
● Step

4 may be slightly different depending on the
feature.
● See page 64 for more details.

Programming table (cont.)
Code

Display & Feature
■

Settings

For KX-FP185/KX-FM189 only
REMOTE TAD ID

To operate the answering device
from a remote location

ON / ID=111

#11

OFF

■

For KX-FP181 only
REMOTE TAM ACT.

#12

If you use the unit with an
answering machine, activate this
feature and set the remote
activation ID to secure the remote
operation for the answering
machine.

ON / ID=11

OFF

■

#14

For KX-FM189 only

PC LINK
To set the PC link

How the unit operates
To select “ON” and enter ID:
1. Press MENU .
2. Rotate EASY DIAL and select
this feature.
3. Press SET .
4. Rotate EASY DIAL to select
“ON”.
5. Press SET .
6. Enter any 3-digit number except a
number using 0 or 7.
7. Press SET .
8. Press MENU .
To select “ON” and enter ID:
1. Press MENU .
2. Rotate EASY DIAL and select
this feature.
3. Press SET .
4. Rotate EASY DIAL to select
“ON”.
5. Press SET .
6. Enter your ID from 1 to 5 digits,
using 0–9,
and #.
7. Press SET .
8. Press MENU .
See PANA LINK Software Guide for
details.

OFF
(The default setting is in bold type.)

Features Summary
Advanced features!
How to set menu options
1. Press MENU .

3. Press SET .

2. Rotate EASY DIAL until “ADVANCED
MODE” is displayed.

4. Rotate EASY DIAL until the desired
setting is displayed.

Press SET and rotate EASY DIAL until
the desired feature is displayed.

5. Press SET .
6. Press MENU .
Note:
● Step

4 may be slightly different depending on the
feature.
● See page 64 for more details.

Programming table
Code

Display & Feature
AUTO JOURNAL

#22

To print the journal report
automatically for fax communications

Settings
ON
OFF

OVERSEAS MODE

#23

If you have difficulty sending an
overseas fax, activate this feature
before starting transmission. This
feature makes sending documents
easier as the transmission speed is
slowed down.

#25

■

#26

For KX-FP185/KX-FM189 only

ON /
fax no. /
hh:mm

OFF

AUTO CALL. LIST
To print Caller ID list automatically

OFF

To change the number of rings
when the unit detects a voice call in
the TEL/FAX mode

After transmission, the unit will turn
off automatically.
● This feature is not available for
broadcast transmission.
● The calling charge may be higher.

To send a document:
1. Insert the document.
2. Follow steps 1–3 above.
3. Rotate EASY DIAL to select “ON”.
4. Press SET .
5. Enter the fax number.
6. Press SET .
7. Enter the transmission start time.
8. Press SET .
9. Press MENU .
● To cancel after programming,
press STOP then SET .
“ON”: The unit will print the Caller
ID list automatically after every 30
new calls (p. 26).
See pages 44 and 45 for details.

SILENT FAX RING
#30

“ON”: The unit will print the journal
report automatically after every 30
new fax communications (p. 32).

OFF

DELAYED SEND
To send a fax automatically at a
specified time.
This allows you to take advantage
of low-cost calling hours offered by
your telephone company.
● The setting can be reserved to
take place up to 24 hours in
advance.

How the unit operates

3, 4, 5, 6, 7,
8, 9

(The default setting is in bold type.)

(continued)

Features Summary
Advanced features (cont.)!
How to set menu options
1. Press MENU .

3. Press SET .

2. Rotate EASY DIAL until “ADVANCED
MODE” is displayed.

4. Rotate EASY DIAL until the desired
setting is displayed.

Press SET and rotate EASY DIAL until
the desired feature is displayed.

5. Press SET .
6. Press MENU .
Note:
● Step

4 may be slightly different depending on the
feature.
● See page 64 for more details.

Programming table (cont.)
Code

Display & Feature
RCV REDUCTION

#36

If the size of the document sent by
the other party is as large as, or
larger than the recording paper, the
unit can reduce and print the
document.
Select the desired reduction rate.

Settings

How the unit operates
Setting Recording paper Original document

100%

LCD CONTRAST
To adjust the display contrast

86%

#41

■

#42

To alert you with beeps when a
new voice message is recorded

92%

86%

72%

Legal

DARKER

ON /
CODE=

OFF

ON
OFF

If most of document sent from the
other party are as long as your
recording paper and they have a
long heading using a few lines,
we recommend selecting 86%.

“NORMAL”: For normal contrast
“DARKER”: Used when the display
contrast is too light.

NORMAL

For KX-FP185/KX-FM189 only
MESSAGE ALERT

Letter

●

FAX ACTIVATION
If you use an extension telephone
and wish to use it to receive a fax,
activate this feature, and enter the
code (p. 47).
● This code is also used to receive
a voice message and a fax in the
same call (p. 43)(KX-FP181 only).

92%

72%

#39

100%

1.
2.
3.
4.

Follow steps 1–3 above.
Rotate EASY DIAL to select “ON”.
Press SET .
Enter your code from 2 to 4 digits,
using 0–9 and .
5. Press SET .
6. Press MENU .
● Do not enter “0000”.
If you hear slow beeps, press
PLAY MESSAGES and listen to
recorded messages (p. 56). The
beeps will stop.

(The default setting is in bold type.)

Features Summary
Code

Display & Feature
■

To alert you with beeps when there
is less than 60 seconds of
remaining recording time
RECEIVE ALERT

#44

To alert you with beeps when a
received document is stored into
memory due to a problem.
FRIENDLY RCV

#46

To receive a fax automatically
when you answer a call and hear
a fax calling tone (slow beep).
■

If you hear slow beeps, erase the
recorded messages (p. 57). The
beeps will stop.

OFF

If you hear slow beeps, clear the
printing problem or supply paper to
print the stored document. The
beeps will stop.

“ON”: You do not have to press
FAX START for fax reception.

OFF

For KX-FP185/KX-FM189 only
FAX GUIDANCE

#47

How the unit operates

For KX-FP185/KX-FM189 only
REC. TIME ALERT

#43

Settings

If you wish to hear the voice
guidance (see right) at each fax
transmission/reception, set this
feature to “ON”.
● To hear the voice guidance only
when fax transmission/reception
fails, select “ERROR”.

Voice guidance examples:
“Start transmission.”
“Transmission is complete.”
“Transmission has failed.”
“Transmission has been interrupted.”
“Start reception.”
“Reception is complete.”
“Reception has failed.”
“Reception has been interrupted.”
“Please hang up the handset for
reception.”
“Start reception.”

OFF

ERROR
■

For KX-FP181 only
AUTO DISCONNECT

#49

To answer a call with an extension
telephone in the TEL/FAX mode
(p. 45)

■

OFF

For KX-FP185/KX-FM189 only
GREETING TIME

#54

ON /
CODE=

To change the recording time for
your own TAD/FAX greeting
message (p. 54)

16s

1.
2.
3.
4.

Follow steps 1–3 on page 68.
Rotate EASY DIAL to select “ON”.
Press SET .
Enter your code from 2 to 4 digits,
using 0–9 and .
5. Press SET .
6. Press MENU .

“16s”: Up to 16 seconds
“60s”: Up to 60 seconds

60s

(The default setting is in bold type.)

(continued)

Features Summary
Advanced features (cont.)!
How to set menu options
1. Press MENU .

3. Press SET .

2. Rotate EASY DIAL until “ADVANCED
MODE” is displayed.

4. Rotate EASY DIAL until the desired
setting is displayed.

Press SET and rotate EASY DIAL until
the desired feature is displayed.

5. Press SET .
6. Press MENU .
Note:
● Step

4 may be slightly different depending on the
feature.
● See page 64 for more details.

Programming table (cont.)
Code

Display & Feature
■

For KX-FP185/KX-FM189 only
MESSAGE TRANS.

#60

Settings

To transfer a recorded incoming
message to another telephone
(p. 62)
OFF

■

For KX-FP185/KX-FM189 only
TRNS-GREETING

#61

To check, record or erase a transfer
greeting message
■

To hear an incoming message
(ICM) from the speaker while the
answering device is recording the
message

ECM stands for Error Correction
Mode. To send a fax even if there
is static interference on the
telephone line

Follow steps 1–3 above.
Rotate EASY DIAL to select “ON”.
Press SET .
Enter the transfer telephone
number.
5. Press SET .
6. Press MENU .
● This feature can be turned on/off
from a remote location (p. 61).
See page 63 for details.

ERASE
ON

If you select “OFF”, you cannot
monitor the incoming message.

OFF

ECM SELECTION
#68

1.
2.
3.
4.

RECORD

For KX-FP185/KX-FM189 only
ICM MONITOR

#67

CHECK

How the unit operates

OFF

This feature is available when the
transmitting/receiving station are
ECM compatible.
● If the documents are in memory,
clear them before the setting
(p. 40).

(The default setting is in bold type.)

Features Summary
Code

#70

Display & Feature
FAX PAGER CALL

(KX-FP181)

PAGER CALL

(KX-FP185/
KX-FM189)

If you have a pager and wish to
know when your unit receives an
incoming message (KX-FP185/
KX-FM189 only) or a fax, activate
this feature.
MELODY RINGER

#71

To set the ring melody

Settings

How the unit operates
See page 49 for details.

OFF

A
B
C

CONNECTING TONE

#76

If you often have trouble when
sending a fax, this feature allows
you to hear connecting tones; fax
tone, ring back tone and busy tone.

OFF
■

For KX-FP181 only
AUTO ANSWER

#77

To change the receive mode in the
AUTO ANSWER setting
■

For KX-FP185/KX-FM189 only

FAX ONLY
TEL/FAX
TAD/FAX

AUTO ANSWER
#77

To change the receive mode in the
AUTO ANSWER setting

FAX ONLY
TEL/FAX

If you use an extension telephone
in the TEL/FAX mode, select the
desired number of rings of the
extension telephone.

To reset the advanced features,
except ECM selection (feature #68
on page 70) to their default settings

“TAD/FAX”: Telephone Answering
Device/Facsimile mode (p. 52)
“FAX ONLY”: Facsimile only mode
(p. 41)
“TEL/FAX”: Telephone/Facsimile
mode (p. 44, 45)

1, 2, 3, 4, 5,
6, 7, 8, 9

SET DEFAULT
#80

“FAX ONLY”: Facsimile only mode
(p. 41)
“TEL/FAX”: Telephone/Facsimile
mode (p. 44, 45)

See pages 44 and 45 for details.

TEL/FAX RING
#78

You can confirm the status of the
other party’s machine.
● If the ring back tone continues, the
other party’s machine may not be
a facsimile or may have run out of
paper. Check with the other party.
● The connecting tone volume
cannot be adjusted.

YES

1. Follow steps 1–3 on page 70.
2. Rotate EASY DIAL to select
“YES”.
3. Press SET .
4. Press SET again.
5. Press MENU .

(The default setting is in bold type.)

Error Messages
Reports!
If your unit cannot send a fax, check the following.
– The number you dialled is correct.
– The other party’s machine is a facsimile.
If the problem remains, correct it by following the communication message printed on the
sending and journal reports (p. 32).
Communication message
COMMUNICATION ERROR

Error
code

Cause & Remedy

40–42
46–52
58, 65
68, 72
FF

●

A transmission or reception error occurred. Try
again or check with the other party.

43
44

●

An overseas transmission error occurred. Try using
the overseas mode (feature #23 on page 67).

DOCUMENT JAMMED

—

●

The document is jammed. Remove the jammed
document (p. 81).

ERROR-NOT YOUR UNIT

54
59
70

●

A transmission or reception error occurred
because of a problem with the other party’s fax
machine. Check with the other party.

MEMORY FULL

—

●

The document was not received due to memory
being full.

NO DOCUMENT

—

●

The document was not fed into the unit properly.
Reinsert the document and try again.

OTHER FAX NOT RESPOND

—

●

PC FAIL OR BUSY
(KX-FM189 only)

—

●

The PC cannot control the fax functions. The
printer cable is not connected correctly, or the
software is not running on the PC.

PRESSED THE STOP KEY

—

●

STOP was pressed and fax communication was
cancelled.

THE COVER WAS OPENED

—

●

The covers were opened. Close them and try
again.

—

●

Fax communication was successful.

The other party’s fax machine is busy or has run
out of recording paper. Try again.
● The document was not fed properly. Reinsert the
document and try again.
● The other party’s fax machine rings too many
times. Send a fax manually – dial the number,
confirm the fax tone, and press FAX START .
● The other party’s machine is not a facsimile.
Check with the other party.
● The number you dialled is not in service.

Error Messages
Display!
If the unit detects a problem, one or more of the following messages will appear on the display.
Display message

Cause & Remedy
●

There is something wrong with the unit. Contact our service
personnel.

COVER OPEN

●

The covers are open. Close them.

CHECK FILM

●

CALL SERVICE
CALL SERVICE2

The ink film is empty. Replace the ink film with a new one
(p. 83, 84).
● The ink film is not installed. Install it (p. 83, 84).
● The ink film is slack. Tighten it (see step 6 on page 84).

CHECK DOCUMENT

●

The document is not fed into the unit properly. Reinsert the
document. If misfeeding occurs frequently, clean the document
feeder rollers (p. 82) and try again. If the problem remains, adjust
the feeder pressure (p. 81).

CHECK MEMORY

●

Memory (telephone numbers, parameters, etc.) has been erased.
Re-program.

CHECK PAPER

●

The recording paper is not installed or the unit has run out of
paper. Install paper and press SET to clear the message.
● The recording paper is not fed into the unit properly. Reinstall
paper (p. 11) and press SET to clear the message.
● The recording paper has jammed near the recording paper
entrance. Clear the jammed paper (p. 80) and press SET to
clear the message. Do not install folded or heavily curled paper.

EASY DIAL FULL

●

There is no space to store new stations in the EASY DIAL
directory. Erase unnecessary stations (p. 22).

FAX IN MEMORY

●

The unit has a document in memory. See the other displayed
message instructions to print out the document.

FAX MEMORY FULL

●

Memory is full of received documents due to a lack of recording
paper or a recording paper jam etc. Install paper or clear the
jammed paper.
● When performing memory transmission, the document being
stored exceeds the memory capacity of the unit. Transmit the
entire document manually.

Error Messages
Display message
MEMORY FULL

MESSAGE FULL

MODEM ERROR

NO FAX REPLY

PAPER JAMMED
PC FAIL OR BUSY

PLEASE WAIT

POLLING ERROR

REDIAL TIME OUT

REMOVE DOCUMENT

Cause & Remedy
●

When making a copy, the document being stored exceeds the
memory capacity of the unit. Press STOP to clear the
message. Divide the document and try again.

●

There is no memory left to record a voice message. Erase
unnecessary messages (p. 57) (KX-FP185/KX-FM189 only).

●

There is something wrong with the modem circuit. Contact our
service personnel.

●

The other party’s fax machine is busy or has run out of recording
paper. Try again.

●

A recording paper jam occurred. Clear the jammed paper (p. 80).

●

The fax function cannot be operated by the PC. The RS232C cable
is not connected correctly, or the software is not running on the PC
(KX-FM189 only).

●

The unit is checking that there is no slack on the ink film. Wait for
a while.

●

The other party’s fax machine does not provide the polling
function. Check with the other party.

●

The other party’s fax machine is busy or has run out of recording
paper. Try again.

●

The document is jammed. Remove the jammed document (p. 81).
Attempted to transmit a document longer than 600 mm. Press
STOP to remove the document. Divide the document into two
or more sheets and try again.

●

TRANSMIT ERROR

●

A transmission error occurred. Try again.

UNIT OVERHEATED

●

The unit is too hot. Let the unit cool down.

Operations
When a function does not work, check here
before requesting help!
General
Problem

Cause & Remedy
The mains lead or telephone line cord is not connected.
Check the connections (p. 12).
● If you used a splitter to connect the unit, remove the
splitter and connect the unit to the wall jack directly. If the
unit operates properly, check the splitter.

I cannot make and receive
calls.

●

The unit does not work.

●

Disconnect the unit from the telephone line and connect
the line to a known working telephone. If the working
telephone operates properly, contact our service personnel
to have the unit repaired. If the working telephone does
not operate properly, contact your telephone company.

The unit does not ring.

●

The ringer volume is set to off. Adjust it (p. 17).
The TAD ring count of feature #06 is set to “RINGER OFF”.
Change to another ring count (p. 65)(KX-FP185/KX-FM189
only).

●

The paper is inserted halfway. Insert it correctly (p. 11)
and press SET to clear the message.

The other party complains
they only hear a fax tone and
cannot talk.

●

The FAX ONLY mode is set. Tell them the number is only
used for faxes or change to TEL, TEL/FAX or TAD/FAX
(KX-FP185/KX-FM189 only) mode (p. 38, 39).

The speakerphone is not
working. (KX-FP185/KX-FM189
only)

●

The REDIAL/PAUSE button
does not function properly.

●

If this button is pressed during dialling, a pause will be
inserted. If pressed immediately after a dial tone is
obtained, the last number dialled will be redialled.

During programming, I cannot
enter the code or ID number.

●

All or part of the numbers are the same. Change the code
or ID number of features #11 (p. 66), #12 (p. 66), #41
(p. 68) and #49 (p.69).

The ink film runs out quickly.

●

The HELP printing function, copy function, and reports
also use ink film.

The unit beeps.

●

Recording paper or ink film has run out. Press STOP to
stop the beeps and install paper/ink film.

The unit displays the following
message though the paper is
inserted.
CHECK PAPER

Use the speakerphone in a quiet room.
If you have difficulty hearing the other party, adjust the
volume using
or
.
● If you and the other party speak at the same time, parts of
your conversation will be cut off. Speak alternately.
●

Operations
Fax – sending
Problem

Cause & Remedy

I cannot send documents.

●

The telephone line cord is connected to the EXT jack on
the unit. Connect to the LINE jack (p. 12) (KX-FP181 only).
● The other party’s fax machine is busy or has run out of
recording paper. Try again.
● The other party’s machine is not a facsimile. Check with
the other party.
● The other party’s fax machine rings too many times. Send
a fax manually – dial the number, confirm the fax tone,
then press FAX START .

The other party complains that
letters on their received
document are distorted or not
clear.

●

The other party complains that
dirty patterns or black lines
appear on their received
document.

●

The glass or rollers are dirty. Clean them (p. 82).

I cannot make an international
fax call.

●

Use the overseas transmission mode of feature #23 (p. 67).
Add two pauses at the end of the telephone number
(p. 19) or dial manually.

If your line has special telephone services such as call
waiting, the service may have been activated during fax
transmission. Connect the unit to a line that does not have
these services.
● The extension telephone on the same line is off the hook.
Hang up the extension telephone and try again.
● Try copying the document. If the copied image is clear,
there may be something wrong with the other party’s
machine.

●

Fax – receiving
Problem

Cause & Remedy

I cannot receive documents.
(KX-FP181 only)

●

I cannot receive documents
automatically.

●

The display shows the
following message but faxes
are not received.

●

The telephone line cord is connected to the EXT jack on
the unit. Connect to the LINE jack (p. 12).

The receive mode is set to the TEL mode. Set to the FAX
ONLY, TEL/FAX or TAD/FAX (KX-FP185/KX-FM189 only)
mode (p. 38, 39).
● The time taken to answer the call is too long. Decrease the
number of rings of features #06 (p. 65), #30 (p. 67) and
#78 (p. 71).
● The greeting message is too long. Shorten the message
(p. 54)(KX-FP185/KX-FM189 only).
The incoming call is not a fax. Change the receive mode
to the TEL or TAD/FAX (KX-FP185/KX-FM189 only) mode
(p. 38, 39).

CONNECTING.....
(continued)

Operations
Fax – receiving (cont.)
Problem

Cause & Remedy

The recording image is faint.

●

The other party sent a faint document. Ask them to send a
clearer copy of the document.
● The thermal head is dirty. Clean it (p. 82).

The printing quality is poor.

●

A blank sheet is ejected.

●

Some paper has instructions recommending which side to
print on. Try turning the paper over.
● Check the document of the other party.
If a blank sheet is ejected after the received document is
printed out, the receiving reduction rate is not
programmed correctly. Program the proper rate in feature
#36 (p. 68).
● The other party placed the document in their fax machine
the wrong way. Check with the other party.

Receive mode
Problem
I cannot select the desired
receive mode.

Cause & Remedy
●

If you want to set the FAX ONLY, TEL/FAX or TAD/FAX
(KX-FP185/KX-FM189 only) mode:
— Select the desired mode using feature #77 (p. 71), and
— Press AUTO ANSWER to turn on the arrow (▼) on
the right of the display.
▼
Display:
ON

●

If you want to set the TEL mode:
— Press AUTO ANSWER to turn off the arrow (▼) on
the right of the display.
ON

The other party complains that
they cannot send a document.

●

The unit is not in AUTO ANSWER mode. Press
AUTO ANSWER to turn on the arrow (▼) on the right of
the display.
▼
ON

Copying
Problem

Cause & Remedy

The unit does not make a copy.

●

You cannot make a copy during programming. Make the
copy after programming or stop the programming.

A dirty pattern or a black line
appears on the copied
document.

●

The glass or rollers are dirty. Clean them (p. 82).

The copied image is distorted.

●

The thermal head is dirty. Clean it (p. 82).
(continued)

Operations
Copying (cont.)
Problem

Cause & Remedy

The printing quality is poor.

●

Some paper has instructions recommending which side to
print on. Try turning the paper over.

The printing is faint.

●

You may have used paper with a cotton and/or fiber
content that is over 20%, such as letterhead or resume
paper.

Original

Copy

AB C

Using an answering machine (KX-FP181 only)
Problem

Cause & Remedy

I cannot receive documents
automatically.

●

I cannot receive voice
messages.

●

I cannot retrieve recorded voice
messages on the answering
machine from a remote
location.

●

I pressed the remote access
code to access the answering
machine remotely, but the line
was disconnected.

●

Callers complain that they
cannot send a document.

●

Your greeting message on the answering machine is too
long. Shorten the message (up to 10 seconds).
● The answering machine rings too many times. Set to 1 or
2 rings.
Check if the answering machine is turned on and
connected to the fax machine properly (p. 42).
● Set the number of rings on the answering machine to 1
or 2.
The remote access code on your answering machine is
the same as your fax activation code. Set a different
number for features #12 (p. 66) and #41 (p. 68).
● You did not program your remote access code in your fax
machine correctly. Program the same code that is
programmed on the answering machine to the fax
machine with feature #12 (p. 66).
The code may include “#” which is used for certain
features provided by telephone companies. Change the
code on the answering machine to another number which
does not include “#”. Also change the code of the fax
machine with feature #12 (p. 66).

Your answering machine has run out of recording tape.
Rewind the tape to record messages.
● You set the answering machine to only give a greeting
message.

Operations
Answering device (KX-FP185/KX-FM189 only)
Problem

Cause & Remedy

New voice messages cannot be
recorded in the TAD/FAX mode.

●

The memory is full. Erase unnecessary messages
(p. 57).

I cannot retrieve recorded
messages from a remote
location.

●

Press the remote operation ID (feature #11 on page 66)
correctly and firmly.

If a power failure occurs!
The unit will not function.
The unit is not designed for making emergency telephone calls when the power fails.
Alternative arrangements should be made for access to emergency services.
● Fax transmission and reception will be interrupted.
● If delayed transmission of feature #25 (p. 67) is programmed and the start time has passed
during a power failure, transmission will be attempted soon after power is restored.
● If an extension telephone/answering machine is connected to the EXT jack of the fax machine,
you may be able to use it during a power failure (KX-FP181 only).
● If fax documents are stored in memory, they will be lost. When power is restored, a power
down report will be printed out stating which contents in memory have been erased.
●
●

Sample of a power down report
POWER DOWN REPORT
POWER DOWN AT:05 Jan. 2000 04:30
RESTARTED AT:05 Jan. 2000 04:31
YOUR LOGO
:
YOUR FAX NO. :
<< WARNING >>
CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN.
FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.
NO.
01

OTHER FACSIMILE

MODE
RCV

PAGES
01

FUNCTION
MEMORY RECEIVE

Jams
Recording paper jam!
If the unit does not eject any recording paper during fax reception or copying, the recording
paper has jammed and the display will show the following message.
Display:

PAPER JAMMED

Remove the jammed paper as follows.

Open the front cover by pulling up the centre
part.

Centre part

Front
cover

Push the back cover open button ( 1 ) and
open the back cover ( 2 ).

Back cover

Back cover
open button

Remove the jammed recording paper.

If the ink film is slack, tighten it by winding
the gear.
Incorrect

Dotted area
Ink film

Correct

Tight

Jammed
recording
paper

Close the back cover securely by pushing
down on the dotted area at both ends ( 1 ).
Close the front cover securely ( 2 ).
Gear

Jams
Sending document jams!
If the unit does not release the document during feeding, remove the jammed document as
follows.

1
2
3

Open the front cover by pulling up the centre
part.
Remove the jammed document carefully.
Centre part
Close the front cover securely.

Note:
● Do

not pull out the jammed paper forcibly before
opening the front cover.

Front
cover

Jammed
document

Sending document does not feed, or multi-feeds!
If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.

1
2
3

Open the front cover by pulling up the centre
part.
Shift the position of the green lever by using
an instrument with a pointed end, such as a
paper clip.
Left:
When documents multiple feed.
Centre: Standard position (pre-selected)
Right:
When documents do not feed.

Green lever

Left

Right

Centre part

Close the front cover securely.
Rubber
flap

Note:
● When

shifting the green lever, do not touch the rubber

flap.

Front cover

Cleaning
Document feeder!
If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted
document or on the original of a copied document, clean the document feeder.
Disconnect the mains lead and the
telephone line cord.

1
2
3

4
5
6

Open the front cover by pulling up the centre
part.
Clean the document feeder rollers and
rubber flap with a cloth moistened with
isopropyl rubbing alcohol, and let all parts
dry thoroughly.
Clean the glass with a soft dry cloth.

Telephone
line cord
Mains lead
Document
Rubber flap feeder rollers
Centre part

Close the front cover securely.
Connect the mains lead and the telephone
line cord.

Caution:
● Do not use paper products, such as paper
towels or tissues, to clean the inside of the
unit.

Front
cover

Glass

Thermal head!
If dirty patterns or black or white bands appear on a copied or received document, clean the
thermal head.
Disconnect the mains lead and the
Dotted
Centre part Thermal head
telephone line cord.
area

1
2
3
4

Open the front cover by pulling up the centre
part.
Open the back cover by pushing the back
cover open button.
Clean the thermal head with a cloth
moistened with isopropyl rubbing alcohol,
and let it dry thoroughly.
Front cover

Close the back cover securely by pushing
down on the dotted area at both ends. Close
the front cover securely.

Connect the mains lead and the telephone
line cord.

Back cover
open button

Back
cover

Caution:
● To prevent malfunction due to static
electricity, do not use a dry cloth and
do not touch the thermal head
directly.

Ink Film
Replacing the ink film!
When the unit runs out of ink film, the following message will be displayed.
Display:

CHECK FILM

Install a new ink film. The following ink film is available for replacement. Each roll prints about
140 A4 size pages. See page 6 for accessory information.
Model No. KX-FA55X: Replacement film (2 rolls)

Open the front cover by pulling up the centre
part.
Centre part

Front
cover

2 Back cover

Push the back cover open button ( 1 ) and
open the back cover ( 2 ).

Back cover
open button

Used core

Pull up the blue gear side and remove the
used ink film. Remove the used core.

Used
ink film
Blue
gear

Ink Film

Remove the stoppers and tags from the new
ink film. Find the “T” shaped gear (blue).

Tags
Stopper

New ink film
Stopper

“T” shaped gear (blue)

Insert the blue core of the front ink film roll
into the right slot of the unit ( 1 ). Insert the
“T” shaped gear (blue) into the left slot of the
unit ( 2 ).
Insert the back ink film roll ( 3 ).

“T” shaped
gear (blue)

Back ink film roll

2
Left
slot

Right
slot
Blue core

Front ink
film roll

If the ink film is slack, tighten it by winding
the gear.
Incorrect

Correct

Tight

Ink film

Close the back cover securely by pushing
down on the dotted area at both ends ( 1 ).
Close the front cover securely ( 2 ).
● The following message will be displayed
while the unit is checking that there is no
slack on the ink film.
Display:

ink film is completely safe to touch, and will not
rub off on your hands like carbon paper.

Dotted area
1

PLEASE WAIT

Note:
● The

Gear

Front cover
Display

Back cover

Print Reports
Reference lists and reports!
You can print out the following lists and reports for your reference.
Setup list: provides you with the current settings of the basic and advanced programming
features (p. 65–71).
Telephone number list: provides you with names and telephone numbers which are stored in
the EASY DIAL directory. The telephone number codes are as shown below.
P: A pause has been entered.
F: A recall has been entered.
Journal report: keeps records of fax transmission and reception. This report will be printed
automatically after every 30 fax communications (p. 32).
Printer test list: allows you to check the print quality of your unit. If the test print has a dirty
pattern, or blurred points or lines, clean the thermal head (p. 82).
Broadcast programming list: provides you with names and telephone numbers which are
stored in the broadcast feature (p. 35).
Caller ID list (KX-FP185/KX-FM189 only): keeps records of the last 30 callers after subscribing
to a Caller ID service. This report will be printed automatically after every 30 callers (p. 26).

Press MENU twice.

Rotate EASY DIAL until the desired item is
displayed.

Display:

2.PRINT REPORT

Display

SETUP LIST
TEL NO. LIST
JOURNAL REPORT
STOP
PRINTER TEST

EASY DIAL

SET

BROADCAST LIST
CALLER ID LIST

Press SET to start printing.
PRINTING
●
●

To stop printing, press STOP .
After printing, the printed item will be
displayed.

Press MENU .

Specifications
Technical data about this product!
Applicable Lines:
Document Size:
Effective Scanning Width:
Recording Paper Size:
Effective Printing Width:
Transmission Time*:

Public Switched Telephone Network
Max. 216 mm in width / Max. 600 mm in length
208 mm
A4: 210 mm x 297 mm
202 mm
■ KX-FP181: Approx. 12 s/page (Original mode)**
■ KX-FP185/KX-FM189: Approx. 8 s/page (Original mode)**
Scanning Density:
Horizontal: 8 pels/mm
Vertical: 3.85 lines/mm –“STANDARD” mode
7.7 lines/mm –“FINE”/“HALF TONE” mode
15.4 lines/mm –“SUPER FINE” mode
Halftone Level:
64-level
Scanner Type:
Contact Image Sensor (CIS)
Printer Type:
Thermal Transfer on plain paper
Data Compression System: Modified Huffman (MH), Modified READ (MR), Modified Modified
READ (MMR)
■ KX-FP181: 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
Modem Speed:
■ KX-FP185/KX-FM189: 14,400 / 12,000 / 9,600 / 7,200 / 4,800 /
2,400 bps; Automatic Fallback
Operating Environment:
5 °C – 35 °C, 20 % – 80 % RH (Relative Humidity)
Dimensions (H x W x D): 185 mm x 345 mm x 276 mm
Mass (Weight):
Approx. 3.75 kg
Power Consumption:
Standby: ■ KX-FP181: Approx. 5 W
■ KX-FP185/KX-FM189: Approx. 6 W
Transmission: Approx. 20 W
Reception:
Approx. 40 W (When receiving a 20% black document)
Copy:
Approx. 40 W (When copying a 20% black document)
Maximum:
Approx. 120 W (When copying a 100% black document)
Power Supply:
220–240 V AC, 50 Hz
Memory Capacity:
Voice memory (KX-FP185/KX-FM189 only):
Approx. 18 minutes of recording time including greeting
message***
Fax memory: Approx. 28 pages of memory reception
Approx. 25 pages of memory transmission
(Based on the ITU-T No. 1 Test Chart in standard resolution,
without using the Error Correction Mode.)
* Transmission speed depends upon the contents of the pages,
ITU-T No. 1 Test Chart
resolution, telephone line conditions and capability of the other
party’s machine.
** Transmission speed mentioned here is based upon the ITU-T
No. 1 Test Chart and original mode.
If the capability of the other party’s machine is inferior to your
unit, the transmission time may be longer.
*** Recording time may be reduced by the calling party’s
background noise.
Note:
● Any

details given in these instructions are subject to change without
notice.
● The pictures and illustrations in these instructions may vary slightly from
the actual product.

Important Information
Important Information!
The connection to the telecommunication
systems must not be hard wired and must be
unplugged before the earth is disconnected.
Method of connection
This apparatus is connected to the exchange
line or PABX/PMBX extension by the new
standard British Telecom plug and socket.
Arrangements for provision of this type of
termination can be made through the nearest
British Telecom Sales Office.
This apparatus may be connected to the
following types of installation.

NOTES:
you experience any problems with the
normal use of your apparatus, you should
unplug it from the telephone outlet and
connect a known working telephone in its
place. If the known working telephone still
gives problems, then please contact the
customer service department of your PSTN
operator (e.g. BT etc.). If it operates
properly, then the problems are likely to be
a fault in your apparatus. In this case,
consult your supplier for advice.
● Your PSTN operator may charge you if they
attend a service call that is not due to
apparatus supplied by them.
● If

a) For connection to the public switched
telephone network (PSTN) and compatible
(Private Branch Exchange), which use
DTMF signalling. (Please consult your
supplier for an up to date list of compatible
PBX’s.)
b) The apparatus can be used on extension
sockets connected to a direct exchange
line (D.E.L.).
c) This apparatus is suitable for connection to
the telecommunication system directly or
via compatible private branch exchange as
an extension. The supplier of the
apparatus should be consulted for an up to
date list of PBX’s with which the apparatus
is compatible.
It cannot be guaranteed that the apparatus
will operate under all possible conditions of
connection to compatible PBX’s.
● This apparatus is suitable for connection to
a PBX with or without initial proceed
indication.
● This apparatus is suitable for connection to
a PBX with or without secondary proceed
indication.
Any cases of difficulty should be referred in
the first instance to the supplier of the
apparatus.
d) The apparatus must not be connected in
the following manner:
–As an extension to a pay phone
–As a party line with shared service

Important Information
Fitting a plug to the mains lead!
This appliance is supplied with a moulded
three pin mains plug for your safety and
convenience.
A 5 amp fuse is fitted in this plug.
Should the fuse need to be replaced please
ensure that the replacement fuse has a rating
of 5 amps and that it is approved by ASTA or
BSI to BS1362.
Check for ASTA mark
mark

or the BSI

on the body of the fuse.

If the plug contains a removable fuse cover
you must ensure that it is refitted when the
fuse is replaced.
If you lose the fuse cover the plug must not
be used until a replacement cover is
obtained.
A replacement fuse cover can be purchased
from your local Panasonic dealer.
IF THE FITTED MOULDED PLUG IS
UNSUITABLE FOR THE SOCKET OUTLET
IN YOUR HOME THEN THE FUSE SHOULD
BE REMOVED AND THE PLUG CUT OFF
AND DISPOSED OF SAFELY.
THERE IS A DANGER OF SEVERE
ELECTRICAL SHOCK IF THE CUT OFF
PLUG IS INSERTED INTO ANY 13 AMP
SOCKET.

IMPORTANT:
The wires in this mains lead are coloured in
accordance with the following code:
Green-and-Yellow: Earth
Blue:
Neutral
Brown:
Live
As the colours of the wire in the mains lead of
this appliance may not correspond with the
coloured markings identifying the terminals in
your plug, proceed as follows.
The wire which is coloured GREEN-ANDYELLOW must be connected to the terminal
in the plug which is marked with the letter E
or by the Earth symbol
or coloured
GREEN or GREEN-AND-YELLOW.
The wire which is coloured BLUE must be
connected to the terminal in the plug which is
marked with the letter N or coloured BLACK.
The wire which is coloured BROWN must be
connected to the terminal in the plug which is
marked with letter L or coloured RED.
How to replace the fuse: Open the fuse
compartment with a screwdriver and replace
the fuse (and fuse cover).

If a new plug is to be fitted please observe
the wiring code as shown below.
If in any doubt please consult a qualified
electrician.
WARNING: THIS APPLIANCE MUST BE
EARTHED.

FUSE

Guarantee
Condition of guarantee!
This guarantee is in addition to and does not in any way affect any statutory or other rights of
consumer purchasers. If within the applicable guarantee period, the appliance proves to be
defective by reason of faulty design, workmanship or materials, we undertake subject to the
following conditions to have the defective appliance (or any part or parts there of) repaired or
replaced free of charge.
1. The appliance shall have been purchased and used solely within the UK and in accordance
with standard operating instructions and the technical and/or Safety Standards required in the
UK.
2. The purchaser will within 7 days of purchase complete the included warranty registration form
(folded inside front cover) and fax it to us for registration. Failure to return such a form could
result in delay in providing the guarantee service.
3. The appliance should be returned together with this guarantee and proof of date of purchase
promptly on being found defective at the purchaser’s risk and expense to the authorised
dealer from whom the appliance was purchased or to the nearest authorised dealer. All
enquiries must be through such dealers.
4. This guarantee shall not apply to damage caused through fire, accident, lightning, misuse,
wear and tear, neglect, incorrect adjustment or repair, to damage caused through installation,
adaption, modification or use in an improper manner or inconsistent with the technical and/or
safety standards required in the country where this appliance is used, or to damage occurred
during transit to or from the purchaser.
5. If at any time during the guarantee period any part or parts of the appliance are replaced with
a part or parts not supplied or approved by us or of an objective quality safe and suitable for
the appliance, or the appliance has been dismantled or repaired by any person not
authorised by us, we shall have the right to terminate this guarantee in whole or in part
immediately without further notice.
6. The purchaser’s sole and exclusive remedy under this guarantee against us is for the repair
or replacement of the appliance or any defective part or parts and no other remedy, including,
but not limited to, incidental or consequential damage or loss of whatsoever nature shall be
available to the purchaser.
7. This guarantee shall not apply to cassette tapes, batteries and any other items of limited
nature life.
8. Our decision on all matters relating to complaints shall be final. Any appliance or defective
part which has been replaced shall become our property.
9. The guarantee period applicable to this product shall be 12 months from the date of
purchase.
Please keep these Operating Instructions with your receipt.

Panasonic Business Systems U.K.
Date of
Purchase

Receipt No.
Model No.

KX-FP181E, KX-FP185E, KX-FM189E

Serial
No.

Index
Index!
A

Accessories . . . . . . . . . . . . . . . . . . . .6
Advanced features . . . . . . . . . . .67–71
Alert
(Memory reception)(Feature #44) .40, 69
(Message)(Feature #42) . . . . . . . .68
(Recording time)(Feature #43) . . .69
AUTO ANSWER mode . . . . . . . .38, 39
AUTO ANSWER setting (Feature #77) . .71
Auto disconnection (Feature #49) . . .69

Basic features . . . . . . . . . . . . . . .65, 66
Broadcast programming list . . . . . . . .85
Broadcast sending report . . . . . . . . .37
Broadcast transmission . . . . . . . .34–37

Call counter . . . . . . . . . . . . . . . . . . .56
Caller ID list (Feature #26) . . .26, 67, 85
Caller’s recording time (Feature #10) .65
Character table . . . . . . . . . . . . . .15, 21
Cleaning . . . . . . . . . . . . . . . . . . . . . .82
Collated copy . . . . . . . . . . . . . . . . . .50
Communication messages . . . . . . . .72
Connecting tone (Feature #76) . . . . .71
Connections . . . . . . . . . . . . . . . . . . .12
Copy . . . . . . . . . . . . . . . . . . . . . .50, 51
Date and time (Feature #01) . . . .13, 65
Delayed transmission (Feature #25) . .67
DIGITAL SP-PHONE button . . . . .18, 29
Directory feature . . . . . . . . . . . . . . . .20
Display
(Contrast)(Feature #39) . . . . . . . .68
(Error messages) . . . . . . . . . .73, 74
Document feeder . . . . . . . . . . . . . . .82
Document jam . . . . . . . . . . . . . . . . . .81
Document size . . . . . . . . . . . . . .31, 86
EASY DIAL
(Making a voice call) . . . . . . . . . . .23
(Selecting characters) . . . . . . . . . .21
(Sending faxes) . . . . . . . . . . . . . .30
(Storing) . . . . . . . . . . . . . . . . .20–22
ECM selection (Feature #68) . . . . . . .70
Enlarge copy . . . . . . . . . . . . . . . .50, 51
Error messages . . . . . . . . . . . . . .72–74
Extension telephone . . . . . . . . . .45, 47
Facsimile telephone number
(Feature #03) . . . . . . . . . . . . .16, 65
Fax activation code (Feature #41) . . .68

Fax auto redial . . . . . . . . . . . . . . . . .31
FAX ONLY mode . . . . . . . . . . . . .38, 41
FAX ONLY ring count
(Feature #06) . . . . . . . . . . . . . . . .65
Fax pager (Feature #70) . . . . . . . . . .71
Fax voice guidance (Feature #47) . . .69
Fax voice guide . . . . . . . . . . . . . . . . .33
Feature programming . . . . . . . . .64–71
Feeder pressure . . . . . . . . . . . . . . . .81
Film . . . . . . . . . . . . . . . . . . . . .6, 83, 84
Friendly reception (Feature #46) . .40, 69
G

Greeting message
(Message transfer) (Feature #61) .63
(TAD/FAX) . . . . . . . . . . . . . . .53–55
(TEL/FAX) . . . . . . . . . . . .44, 45, 54

HELP button . . . . . . . . . . . . . . . . . . . .7
Hyphen button . . . . . . . . . . . . . . .20, 21

Incoming message monitor
(Feature #67) . . . . . . . . . . . . . . . .70
Ink film . . . . . . . . . . . . . . . . . .6, 83, 84
Insert button . . . . . . . . . . . . . . . .14, 15

Jams . . . . . . . . . . . . . . . . . . . . . .80, 81
Journal report (Feature #22) .32, 67, 85

List / Report
(Broadcast programming) . . . . . . .85
(Broadcast sending) . . . . . . . . . . .37
(Caller ID) . . . . . . . . . . . . 26, 67, 85
(Journal) . . . . . . . . . . . . . .32, 67, 85
(Power down) . . . . . . . . . . . . . . . .79
(Printer test) . . . . . . . . . . . . . . . . .85
(Sending) . . . . . . . . . . . . . . . .32, 65
(Setup) . . . . . . . . . . . . . . . . . . . . .85
(Telephone number) . . . . . . . . . . .85
Logo (Feature #02) . . . . . . . . . . .14, 65

Melody ring (Feature #71) . . . . . . . . .71
Memory reception alert
(Feature #44) . . . . . . . . . . . . .40, 69
Memory transmission . . . . . . . . . . . .33
Message alert (Feature #42) . . . . . . .68
Message transfer (Feature #60) . . . .70
MONITOR button . . . . . . . . . . . . . . .18
Mute . . . . . . . . . . . . . . . . . . . . . . . . .18

Index
O

Overseas transmission mode
(Feature #23) . . . . . . . . . . . . . . . .67

Pager call (Feature #70) . . . . . . . . . .71
Paper jam . . . . . . . . . . . . . . . . . . . . .80
PAUSE button . . . . . . . . . . . . . . . . . .19
Power down report . . . . . . . . . . . . . .79
Power failure . . . . . . . . . . . . . . . . . . .79
Power supply . . . . . . . . . . . . . . .12, 86
Printer test list . . . . . . . . . . . . . . . . . .85
Printing paper size . . . . . . . . . . . . . .86
Printing reports . . . . . . . . . . . . . . . . .85
Problem solving . . . . . . . . . . . . . .75–79
Programmable features . . . . . . . .64–71

QUICK SCAN button . . . . . . . . . .33, 50

RECALL button . . . . . . . . . . . . . . . . .19
Receiving
(Fax) . . . . . . . . . . . . . . . . . . . . . .40
(Setting) . . . . . . . . . . . . . . . . .38, 39
Receiving alert (Feature #44) . . . . . .69
Receiving reduction (Feature #36) . . .68
Recording
(Greeting message) . . . . . . . . . . .54
(Memo message) . . . . . . . . . . . . .58
(Telephone conversation) . . . . . . .58
Recording paper . . . . . . . . . . . . .11, 86
Recording paper jam . . . . . . . . . . . . .80
Recording time alert (Feature #43) . .69
Recording time for TAD/FAX greeting
message (Feature #54) . . . . . . . .69
Redial . . . . . . . . . . . . . . . . . . . . .18, 31
Reduce copy . . . . . . . . . . . . . . . .50, 51
Remote activation ID (Feature #12) . .66
Remote operation card . . . . . . . .59, 60
Remote operation ID (Feature #11) . .66
Replacement film . . . . . . . . . . .6, 83, 84
Reset (Feature #80) . . . . . . . . . . . . .71
Resolution . . . . . . . . . . . . . . . . . . . . .30
Ring count
(FAX ONLY) (Feature #06) . . . . . .65
(Silent fax recognition) (Feature #30) .45, 67
(TAD/FAX) (Feature #06) . . . .52, 65
(TEL/FAX) (Feature #78) . . . .45, 71
Ringer volume . . . . . . . . . . . . . . . . . .17

Silent fax recognition ring
(Feature #30) . . . . . . . . . . . . .45, 67
Specifications . . . . . . . . . . . . . . . . . .86
Storing
(Broadcast) . . . . . . . . . . . . . .35, 36
(Caller information) . . . . . . . . . . . .27
(EASY DIAL) . . . . . . . . . . . . .20–22
T

TAD/FAX mode . . . . . . . . . . . . . .38, 52
TAD/FAX ring count (Feature #06) . .52, 65
TEL mode . . . . . . . . . . . . . . . . . .39, 40
TEL/FAX delayed ring count
(Feature #78) . . . . . . . . . . . . . . . .71
TEL/FAX mode . . . . . . . . . . .39, 44, 45
Telephone number list . . . . . . . . . . . .85
Thermal head cleaning . . . . . . . . . . .82
Toll saver . . . . . . . . . . . . . . . . . .52, 65
Transmission
(Broadcast) . . . . . . . . . . . . . . .34–37
(EASY DIAL) . . . . . . . . . . . . . . . .30
(From memory) . . . . . . . . . . . . . .33
(Manually) . . . . . . . . . . . . . . . . . .30
Transmittable document . . . . . . . . . .31

Voice call
(Answering) .
(EASY DIAL)
(Making) . . . .
Voice contact . .
Volume . . . . . . .

.
.
.
.
.

.18
.23
.18
.29
.17

Sending report (Feature #04) . . . .32, 65
Set default (Feature #80) . . . . . . . . .71
Setup list . . . . . . . . . . . . . . . . . . . . . .85

0682
Kyushu Matsushita Electric Co., Ltd.
1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan
PFQX1520ZA

WH1000NK0

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