Panasonic Kxfm189e KX FP181/185/FM189E (001 007) User Manual A10ac547 Fccf 4539 Bbdf 3599f8f879d8

User Manual: panasonic kxfm189e Panasonic Answering Machine KX-FM189E User Guide |

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Page Count: 94

Please read these Operating

Instructions before using the unit

and save for future reference.

Operating Instructions

Compact Plain Paper FAX

Model No. KX-FP181E

Compact Plain Paper FAX with

Telephone Answering System

Model No. KX-FP185E

Multi-Function Plain Paper FAX

Model No. KX-FM189E

The pictured model is KX-FP181.

This model is only designed to be

used in the United Kingdom and

Ireland.

Simply, follow these instructions:

1. Please fill in the section below in block capitals and in ink.

2. Fax this form to 08701 583250 and we will fax back to confirm receipt of your

details. Please allow 14 working days for this. In addition, we will also send you

information of our maintenance contracts.

IMPORTANT

WARRANTY REGISTRATION

PLEASE FAX BACK TO REGISTER FOR YOUR

12 MONTHS WARRANTY

Thank you for purchasing your Panasonic facsimile. By filling in the section below, this will

ensure the following:

●We will register your unit on our warranty database. Should you ever require a service call

under warranty, your call will be dealt with quickly and efficiently.

●We will send you a reply fax to confirm your registration and the correct operation of your unit.

●If you have any problems, please call our customer helpline on 08701 580560 for UK.

For Republic of Ireland, please refer to place of purchase.

Your name

Your postcode

Fax no.

Date of purchase

Month Year

Day

Company name (if applicable)

Your address

Telephone no.

Model no.

Serial no.

Fax to 08701 583250

TERMS AND CONDITIONS

1. This warranty is in addition to and does not in any way affect any statutory or other right of

consumer purchasers. This warranty relates only to product used within Mainland Great

Britain, please refer to your dealer for warranty information relating to use elsewhere within

the United Kingdom.

2. This product is designed for use only on the United Kingdom and Ireland’s Public Switched

Telephone Network and should be used only for normal purposes and in accordance with

standard operating instructions.

3. You should complete the registration form overleaf and fax it to us within 7 days of

purchase; failure to do so may result in delays in providing warranty service.

4. This warranty covers breakdowns due to design or manufacturing faults; it does not apply to

damage, however caused, wear or tear, neglect, incorrect adjustment or repair, or to any

items of limited natural life.

5. This warranty does not cover consumables i.e, ink films, film refills, ink cartridges, paper and

paper loads or any optional accessories which may have been purchased either at the same

time, as or subsequent to, the main unit. Such accessories should be returned to the point

of purchase if found to be faulty.

6. In the event of a failure, please take the following action;

a. Refer to the “Help” section of your instruction manual in order to identify and possibly

correct the problem;

b. If the fault cannot be resolved and you require a trained operator, please contact our

customer helpline on 08701 580560 for UK.

For Republic of Ireland, please refer to place of purchase.

In the event the helpline cannot resolve the problem, a like for like exchange fax will be

dispatched overnight (if the call is received before 4pm) or, by a mutually convenient

arrangement. The helpline operator will give you specific instructions on how the exchange

will be executed. Failure to comply with these instructions may result in delay and cost to you.

8. The exchange fax will be delivered in a customised case by courier. It is the customer’s

responsibility to promptly remove the exchange fax and insert the faulty fax in the case

provided for collection, to enable the courier to return it to Panasonic.

9. The exchange fax is to be regarded as a like for like exchange under warranty and the

balance of the warranty period will transfer to the exchange unit.

The liability of Panasonic under the terms of this warranty is limited to the exchange of the

fax, or the repair and return of the original fax (subject to any additional charges, see

Condition 4).

. Where the original fax is found to be faulty as a result of unauthorised repairs or

modifications or damage either by accident, misuse or improper installation then Panasonic

reserves the right to charge the customer the sum of £50.00 plus Vat, as a contribution

towards repair costs.

. This warranty applies to the original purchaser only and is not transferable.

The warranty period applicable to this product shall be 12 months from the date of purchase.

✄

Available

KX-FM189

KX-FP181*Available

Available

KX-FP185

Facsimile,

Telephone and Copier

Features

Model

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines various facsimile and telephone features to provide you

with more efficient office or home use. By utilising these convenient features,

you can maximise the effectiveness of this unit.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee.

Under the copyright laws, this manual may not be reproduced in any form, in whole or part,

without the prior written consent of KME and its licensee.

©Kyushu Matsushita Electric Co., Ltd. 2000

Caution:

●Note that the images of copied or received documents will remain on the used ink film. Use

discretion when disposing of the used ink film.

●Do not rub or use an eraser on the printed side of recording paper, as the print may smear.

●In the event of problems, you should contact your equipment supplier in the first instance.

●This equipment is designed for use on the UK and Republic of Ireland analogue telephone

network.

Model difference

Available

Not available

Available

Answering

Device

Note:

●A suffix “E” in the model number is omitted in these instructions.

●Most figures shown in these operating instructions are based on a KX-FP181.

For your future reference

Date of purchase Serial number

(found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Scanner, PC-Fax

and Printer

Available

Not available

Important safety instructions!

When using this unit, basic safety precautions

should always be followed to reduce the risk of

fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked

on this unit.

3. Unplug this unit from power outlets before

cleaning. Do not use liquid or aerosol

cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example

near a bath tub, wash bowl, kitchen sink, or

the like.

5. Place the unit securely on a stable surface.

Serious damage and/or injury may result if

the unit falls.

6. Do not cover slots and openings on the

unit. They are provided for ventilation and

protection against overheating. Never place

the unit near radiators, or in a place where

proper ventilation is not provided.

7. Use only the power source marked on the

unit. If you are not sure of the type of power

supplied to your home, consult your dealer

or local power company.

8. For safety purposes this unit is equipped

with a grounded plug. If you do not have

this type of outlet, please have one

installed. Do not use any type of adaptor

plug to defeat this safety feature.

9. Do not place objects on the mains lead.

Install the unit where no one can step or trip

on the cord.

10. Do not overload wall outlets and extension

cords. This can result in the risk of fire or

electric shock.

11. Never push any objects through slots in this

unit. This may result in the risk of fire or

electric shock. Never spill any liquid on the

unit.

12. To reduce the risk of electric shock, do not

disassemble this unit. Take the unit to an

authorised service centre when service is

required. Opening or removing covers may

expose you to dangerous voltages or other

risks. Incorrect reassembly can cause

electric shock when the unit is subsequently

used.

13. Unplug this unit from the wall outlet and

refer servicing to an authorised service

centre when the following conditions occur:

A. When the power supply cord or plug is

damaged or frayed.

B. If liquid has been spilled into the unit.

C. If the unit has been exposed to rain or

water.

D. If the unit does not work normally by

following the operating instructions.

Adjust only controls covered by the

operating instructions. Improper

adjustment may require extensive work

by an authorised service centre.

E. If the unit has been dropped or

physically damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using

telephones except cordless types. There

may be a remote risk of an electric shock

from lightning.

15. Do not use this unit to report a gas leak,

when in the vicinity of the leak.

SAVE THESE

INSTRUCTIONS

INSTALLATION

1. Never install telephone wiring during a

lightning storm.

2. Never install telephone jacks in wet

locations unless the jack is specifically

designed for wet locations.

3. Never touch uninsulated telephone wires or

terminals unless the telephone line has

been disconnected at the network interface.

4. Use caution when installing or modifying

telephone lines.

WARNING

●

To prevent the risk of fire or electrical shock,

do not expose this product to rain or any type

of moisture.

OTHER INFORMATION

●

Keep the unit away from electrical noise

generating devices, such as fluorescent

lamps and motors.

●

The unit should be kept free from dust, high

temperature and vibration.

●

The unit should not be exposed to direct

sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

Table of Contents

Initial Preparation

Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Finding the Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Controls Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Setup Removing the information leaflet . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Recording paper load . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Date and time, your logo and facsimile telephone number. . . . . . . . . 13

Volumes Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Telephone

Making and Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Answering Calls

Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

RECALL and PAUSE buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

EASY DIAL Storing names and telephone numbers in the EASY DIAL directory. 20

Making a voice call using the EASY DIAL directory . . . . . . . . . . . . . 23

Caller ID Caller ID service from your phone company . . . . . . . . . . . . . . . . . . 24

(KX-FP185 Calling back using caller information . . . . . . . . . . . . . . . . . . . . . . . . 26

KX-FM189 only) Storing caller information in the EASY DIAL directory . . . . . . . . . . . 27

Erasing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Voice Contact Talking to the other party after fax transmission or reception . . . . . . 29

Fax

Sending Faxes Sending a fax manually/using the EASY DIAL directory. . . . . . . . . . 30

Sending a fax with the voice guide (KX-FP185/KX-FM189 only) . . . 33

Sending from memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

One time broadcast transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Broadcast transmission to pre-programmed parties . . . . . . . . . . . . . 35

Receiving Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Faxes TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . 40

FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . 41

Using the unit with an answering machine (KX-FP181 only) . . . . . . . 42

To use with a computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

TEL/FAX mode (receiving voice calls with rings and fax calls

without rings when you are near the unit) . . . . . . . . . . . . . . . . . . 44

Turning the AUTO ANSWER mode on remotely . . . . . . . . . . . . . . . . 46

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Receive polling (retrieving a fax placed on another fax machine). . . 48

Pager call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Help

Error Messages

Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Operations When a function does not work, check here before

requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Jams Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Sending document does not feed, or multi-feeds . . . . . . . . . . . . . . . 81

Cleaning Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Ink Film Replacing the ink film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

General Information

Print Reports Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Specifications Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Important Important Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Information Fitting a plug to the mains lead . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Condition of guarantee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Index Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Programmable Features

Features Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Summary Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Advanced features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Answering Device (KX-FP185/KX-FM189 only)

Setup TAD/FAX mode (using the built-in answering device and receiving

voice and fax calls automatically) . . . . . . . . . . . . . . . . . . . . . . . . 52

Greeting Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . . 54

Erasing your own recorded greeting messages . . . . . . . . . . . . . . . . 55

Incoming Listening to recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Messages Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Recording Memo message (leaving a message for others or yourself) . . . . . . . 58

Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Remote Operating from a remote location . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Operation Operation from a remote touch tone telephone . . . . . . . . . . . . . . . . 60

Option Transferring recorded messages to another telephone . . . . . . . . . . 62

Copy

Copying Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Included accessories!

●If any items are missing or damaged, check with the place of purchase.

●The part numbers listed above are subject to change without notice.

●Save the original carton and packing materials for future shipping and transportation of the

unit.

Accessories

Note:

●The ink film is not reusable. Do not rewind and use the ink film again.

Accessory information!

●

KX-FP181 only

When using the unit with an external answering machine (p. 42), please purchase an extension

telephone adaptor by contacting one of the above or a local Panasonic authorised dealer.

●

The complimentary test ink film is 10 metres long, and will print about 28 A4 size pages.

We recommend that you buy full size replacement film – 50 metres for continuous use of your unit.

For best results, use genuine Panasonic replacement film Model No. KX-FA55X.

Model No. Item Specifications

2 rolls – 216 mm x 50 mKX-FA55X Replacement film

Panasonic Accessories and Consumables DIRECT

● Order accessory and consumable items for all Facsimile Products with ease and confidence

either by going on line through our Internet Accessory ordering application at

www.panasonic.co.uk.

● Or telephone our Customer Care Centre on 08701 580560 Mon - Friday 9:00am - 5:30pm

● Most major credit and debit cards accepted.

● All enquires transactions and distribution facilities are provided directly by Panasonic UK Ltd.

● It couldn’t be simpler!

Mains lead .........1

Order No.

PQJA10039Z

Quick Start Sheet

....1

Panasonic PC Software

for KX-FM189

.............

(CD-ROM)

Order No.

PFQW1495Z

Order No.

PFJKFM189E

Ink film ...............1

(complimentary

test ink film)

—The ink film is

pre-installed.

Telephone line

cord....................1

Order No.

PQJA87S

Operating

Instructions ........1

Order No.

PFQX1520Z

Handset .............1

Order No.

PFJXE0905Z

(For KX-FP181/

KX-FM189)

PFJXE0901Z

(For KX-FP185)

Handset cord .....1

Order No.

PFJA1029Z

(For KX-FP181/

KX-FM189)

PFJA1029Y

(For KX-FP185)

Recording paper load..1

Order No.

PFKS1043Z1

(For KX-FP181/

KX-FM189)

PFKS1043Z2

(For KX-FP185)

PANA LINK

Software Guide

...

Order No.

PFQX1525Z

For KX-FM189 only

Help Button

Help function!

You can print a quick reference for assistance as follows.

1Press .

Display:

2Rotate until the desired item

is displayed.

EASY DIAL

ROTATE & SET

HELP

■For KX-FP181

1. How to set the date, time, your logo and

fax number

2. How to program the features

3. How to store names in the EASY DIAL

directory and how to dial them

4. Help with problems receiving faxes

5. How to use the copier function

6. List of available reports

3Press .

PRINTING

SET

6.REPORTS

5.COPIER

4.FAX RECEIVING

3.EASY DIAL

2.FEATURE LIST

1.QUICK SET UP

■For KX-FP185/KX-FM189

1. How to send faxes with the voice

guide

2. How to set the date, time, your logo

and fax number

3. How to program the features

4. How to store names in the EASY DIAL

directory and how to dial them

5. Help with problems operating the

answering device

6. Help with problems receiving faxes

7. How to use the copier function

8. List of available reports

9. How to use the Caller ID service

3Press .

PRINTING

SET

9.CALLER ID

8.REPORTS

7.COPIER

6.FAX RECEIVING

5.TAD OPERATION

4.EASY DIAL

3.FEATURE LIST

2.QUICK SET UP

1.SEND GUIDE

SET

HELP

Display

EASY DIAL

Finding the Controls

■For KX-FP181

Location!

IQ-FAX

TONE

MONITOR

REDIAL

/PAUSE RECALL

START

FAX

STOP

directory

If the line is busy or there is no answer when

using the EASY DIAL directory, the unit will

automatically redial the number up to 5 times.

●This feature is also available for delayed

transmission (feature #25 on page 67).

●During redial, the following will be displayed.

Display:

●To cancel redialling, press .

STOP

WAITING REDIAL

STOP

WAITING REDIAL

REDIAL/PAUSE

STOP

Sending Faxes

Reports for confirmation

To confirm the communication results, the following reports are available.

Sending report

This report will provide you with a printed record of transmission results. To change the setting,

see feature #04 on page 65.

01 2345678 06'51 SND 10(02,04,05) COMMUNICATION ERROR 43

20 Jan. 2000 09:19

YOUR LOGO :

YOUR FAX NO. :

20 Jan. 09:18

SENDING REPORT

CODE

NO. USAGE TIME MODE PAGESSTART TIME RESULT

OTHER FACSIMILE

Communication

message (p. 72) Error code

Sample of a sending report

Journal report

The unit stores the 30 most recent fax communication results. When a new communication

occurs, the oldest communication result will be erased.

—To print manually, see page 85.

—To print automatically after every 30 new fax communications, activate feature #22 (p. 67).

NO.

3332222

9998765

2345678

555556677

USAGE TIME

00'45

00'58

00'48

06'45

03'50

MODE

SND

RCV

SND

RCV

PAGES

10(02,04,05)

COMMUNICATION ERROR 43

START TIME

25 Jan. 2000 11:22

21 Jan. 07:14

21 Jan. 08:17

21 Jan. 09:18

21 Jan. 10:35

RESULT CODE

OTHER FACSIMILE

JOURNAL

Communication

message (p. 72) Error code

Sample of a journal report

YOUR LOGO :

YOUR FAX NO. :

Sending Faxes

1Insert the document FACE DOWN.

●If necessary, press

repeatedly to select the desired setting

(p. 30).

2Enter the fax number using the dial keypad

or .

3Press .

●The document will be fed into the unit and

scanned into memory.

After storing all of the pages, the unit will

transmit the document.

●The amount of memory used will be shown

as a percentage on the display.

Display:

Amount of memory used (%)

●The stored document will be automatically

erased after transmission.

PAGES=01 05

QUICK SCAN

EASY DIAL

RESOLUTION

FACE DOWN

QUICK SCAN

Display

RESOLUTION

STOP

EASY DIAL

Sending from memory!

The unit is able to scan documents, store them in memory, and then transmit them from

memory. The memory capacity is approx. 25 pages based on the ITU-T No. 1 Test Chart in

standard resolution (p. 86).

Note:

●If you select the “FINE”, “SUPER FINE” or “HALF

TONE” resolution, the number of pages that the unit

can transmit will decrease.

●If the stored pages exceed the memory capacity, the

transmission will be cancelled.

To cancel the memory transmission

Press while or after scanning the

document.

STOP

1Press twice.

Display:

2Press .

3Insert the document FACE DOWN until a

single beep is heard and the unit grabs the

document.

4Press and dial the

fax number.

●You can also use the handset.

5When a fax tone is heard, press

FAX START

DIGITAL SP-PHONE

SET

1.SEND GUIDE

HELP

To transmit, insert the

document face down until you

hear the beep.

Voice guide:

Press the speaker phone

button, then dial the phone

number. When the fax tone is

heard, press the start button.

Start transmission.

Sending a fax with the voice guide

(KX-FP185/KX-FM189 only)!

Sending Faxes

1Insert the document FACE DOWN.

●If necessary, press

repeatedly to select the desired setting

(p. 30).

2Rotate until the following is

displayed.

Display:

3Press .

4Rotate until the desired name

is displayed.

Example:

5Press .

●To program other stations, repeat steps 4

and 5 (up to 20 stations).

6Press after programming all

of the desired stations.

●The document will be fed into the unit and

scanned into memory. The unit will then

transmit the data to each station, calling

each number sequentially.

●

After transmission, the stored document will

be erased automatically, and the unit will

automatically print a broadcast sending

report (p. 37).

FAX START

DIR=Bill [001]

SET

Bill [000]

EASY DIAL

DIR= [000]

SET

EASY DIAL

RESOLUTION

FACE DOWN

STOP

SET

Display

FAX START

RESOLUTION

EASY DIAL

One time broadcast transmission!

This feature is useful for sending the same document to selected parties whose fax numbers are

stored in the EASY DIAL directory. If you only wish to send a document once, select the parties

for each transmission.

Before programming, make sure that the desired stations have been stored in the EASY

DIAL directory (p. 20).

Note:

●If you select the “FINE”, “SUPER FINE” or

“HALF TONE” resolution, the number of

pages that the unit can transmit will decrease.

●If one of the stations is busy or does not

answer, the station will be skipped. All

skipped stations will be redialed up to 5 times

after all of the other stations have been

called.

To cancel the broadcast setting

1. Press while the unit displays the following

message.

Display:

●The display will show the following.

2. Press .

SET

YES:SET/NO:STOP

SEND CANCELLED?

BROADCASTING

STOP

Sending Faxes

Programming the stations in the broadcast memory

1Press twice.

Display:

2Press .

3Rotate until the desired name

is displayed.

Example:

4Press .

●To program other stations, repeat steps 3

and 4 (up to 20 stations).

5Press after programming all of the

desired stations.

6Press to exit the program.

STOP

PRESS DIR.PROG.

USE EASYDIAL OR

REGISTERED

SET

DIR=John [001]

SET

John [000]

EASY DIAL

DIR= [000]

SET

PRESS SET

BROADCAST

DIRECTORY PROGRAM

SET

STOP

DIRECTORY PROGRAM

Display

EASY DIAL

Note:

●If you enter the wrong station, press

after step 4 to erase the station.

●Confirm the stored numbers by printing a

broadcast programming list (p. 85).

STOP

Broadcast transmission to pre-programmed

parties!

This feature is useful for sending the same document often to selected parties whose fax

numbers are stored in the EASY DIAL directory. First program the parties (see below) then see

page 37 for transmission.

Before programming, make sure that the desired stations have been stored in the EASY

DIAL directory (p. 20).

Sending Faxes

Adding a new station in the broadcast memory

1Rotate until the following is

displayed.

Display:

2Press .

3Press to select “ADD”.

4Rotate until the desired name

is displayed.

Example:

5Press .

Example:

●To add other stations, repeat steps 4 and 5

(up to 20 stations).

6Press to exit the

program.

DIRECTORY PROGRAM

Nikki

REGISTERED

SET

Mike

EASY DIAL

ADD= DELETE=#

DIRECTORY PROGRAM

EASY DIAL

SET

DIRECTORY PROGRAM

Display

EASY DIAL

Erasing a stored station in the broadcast memory

1Rotate until the following is

displayed.

Display:

2Press .

3Press to select “DELETE”.

4Rotate until the desired name

is displayed.

Example:

●To cancel erasing, press .

5Press .

YES:SET/NO:STOP

DELETE OK?

SET

STOP

Dick

EASY DIAL

ADD= DELETE=#

DIRECTORY PROGRAM

EASY DIAL

SET

STOP

DIRECTORY PROGRAM

Display

EASY DIAL

6Press .

Example:

●To delete other stations, repeat

steps 4 to 6.

7Press to

exit the program.

DIRECTORY PROGRAM

Bob

DELETED

SET

Sending Faxes

Sending to pre-programmed parties in the broadcast memory

The same document will be sent to the specific parties whose numbers are stored in broadcast

memory.

The fax memory capacity for transmission is approx. 25 pages based on the ITU-T No. 1 Test

Chart in standard resolution (p. 86).

1Insert the document FACE DOWN.

●If necessary, press

repeatedly to select the desired setting

(p. 30).

2Rotate until the following is

displayed.

Display:

3Press .

●The document will be fed into the unit and

scanned into memory. The unit will then

transmit the data to each station, calling

each number sequentially.

●

After transmission, the stored document will

be erased automatically, and the unit will

automatically print a broadcast sending

report (see below).

FAX START

EASY DIAL

RESOLUTION

FACE DOWN

STOP

Display

RESOLUTION

FAX START

SET

EASY DIAL

Note:

●If you select the “FINE”, “SUPER FINE” or “HALF

TONE” resolution, the number of pages that the unit

can transmit will decrease.

●If one of the stations is busy or does not answer, the

station will be skipped. All skipped stations will be

redialled up to 5 times after all of the other stations

have been called.

To cancel the broadcast setting

1. Press while the unit displays the

following message.

Display:

●The display will show the following.

2. Press .

SET

YES:SET/NO:STOP

SEND CANCELLED?

BROADCASTING

STOP

NO.

Mike

Peter

Sam

Kim

USAGE TIME

01'10

01'08

01'09

01'10

004'37

PAGES

008

START TIME

10 Jan. 2000 09:36

YOUR LOGO :

YOUR FAX NO. :

10 Jan. 09:31

10 Jan. 09:33

10 Jan. 09:34

10 Jan. 09:35

TOTAL

RESULT

OTHER FACSIMILE

BROADCAST REPORT

Sample of a broadcast sending report

You want to receive

all voice and fax

calls automatically.

You have a separate

telephone line just

for faxes.

is Mike...

Hi, this

Receiving Faxes

Setting the unit to receive faxes!

FAX ONLY mode

(p. 41)

Set feature #77 to “FAX ONLY”

(p. 71).

Turn AUTO ANSWER on by

pressing .

AUTO ANSWER

When receiving calls:

All incoming calls will be

answered as faxes.

Use only as fax

MEMORY% ON

AUTO ANSWER

▼

How you

want the unit

to receive

calls

You have to

set this.

This is how

the unit will

operate.

TAD/FAX mode

(p. 52)

Set feature #77 to “TAD/FAX”

(p. 71).

Turn AUTO ANSWER on by

pressing .

AUTO ANSWER

When receiving voice calls:

The unit will activate the

answering device and record

voice messages.

When receiving fax calls:

The unit will activate the fax

function to receive documents.

Use as answering device/fax

(KX-FP185/KX-FM189 only)

MEMORY% CALLS ON

AUTO ANSWER

▼

You plan to answer

the calls yourself.

You want to answer

the voice call yourself

and receive fax calls

without rings.

Receiving Faxes

With PC

If you have a

computer

attached to the

same telephone

line, see page 43.

Other

options

TEL/FAX mode

(p. 44)

Set feature #77 to “TEL/FAX”

(p. 71).

Turn AUTO ANSWER on by

pressing .

AUTO ANSWER

TEL mode

(p. 40)

Turn AUTO ANSWER off by

pressing .

AUTO ANSWER

When receiving calls:

You have to answer all calls

manually.

To receive a fax document,

press for

each fax call.

FAX START

Ring

Mostly voice calls

MEMORY% ONMEMORY% ON

AUTO ANSWERAUTO ANSWER

When receiving voice calls:

The unit will ring.

When receiving fax calls:

The unit will receive fax

documents without ringing.

Remote

fax activation

You can also

receive a fax

using an

extension

telephone. While

hearing fax

calling tone with

an extension

telephone, press

(pre-selected fax

activation code)

to receive a fax

(p. 47).

Use as telephone/

automatic fax

Ring

MEMORY% ONMEMORY% ON

AUTO ANSWERAUTO ANSWER

▼

With answering

machine

(KX-FP181 only)

You can use the

fax machine with

an answering

machine, see

pages 42 and 43.

Receiving Faxes

1When the unit rings, press

(KX-FP185/KX-FM189)

or lift the handset to answer the call.

2When:

— document reception is required,

— a fax calling tone (slow beep) is heard, or

— no sound is heard,

press .

3Replace the handset.

●The unit will start fax reception.

CONNECTING.....

FAX START

DIGITAL SP-PHONE

Handset

STOP

AUTO ANSWER

FAX START

Microphone

(KX-FP185/KX-FM189)

DIGITAL SP-PHONE

(KX-FP185/KX-FM189)

Display

To stop receiving

Press .

Friendly reception feature

When you answer a call and hear a fax calling

tone (slow beep), the unit will automatically start

fax reception.

●If this feature is not required, set feature #46 to

“OFF” (p. 69).

STOP

TEL mode!

(answering all calls manually)

If the arrow (▼) is shown on the right of the

display, turn it off by pressing .

Display:

TEL MODE

AUTO ANSWER

Note:

●Up to 30 sheets of printed paper can be held. Remove

the printed paper before it exceeds 30 sheets.

Fax reception in memory

When a printing problem is detected, the unit will

temporarily store the received document into

memory.

While the document is in memory;

— the display will show an error message and the

following message alternately.

Display:

— slow beeps will sound (memory reception alert).

See feature #44 on page 69.

●Follow the instructions on pages 73 and 74 to

solve the problem.

●For memory capacity, see page 86.

FAX IN MEMORY

Activating the TEL mode

Receiving a fax manually

Receiving Faxes

Display

AUTO ANSWER

If you have a telephone line just for faxes, we recommend the following setup.

Example: One telephone line is used for voice calls and a separate telephone line for faxes.

FAX ONLY mode!

(all calls are received as faxes)

1Set feature #77 to “FAX ONLY” (p. 71).

2If the arrow (▼) is not shown on the right of

the display, turn it on by pressing

Display:

●The unit will automatically answer all calls

and only receive fax documents.

▼

FAX ONLY MODE

AUTO ANSWER

Line 1 – Voice calls

Line 2 – Fax calls

Only a fax machine is connected.

Activating the FAX ONLY mode

Note:

●The number of rings before a call is answered in the

FAX ONLY mode can be changed (feature #06 on

page 65).

●This mode should not be used with a telephone line

which is used for both voice and fax calls. Fax

communication will be attempted even if someone is

trying to call you.

Receiving Faxes

Remove the stopper with

your finger and connect

the cord to the EXT jack.

Telephone line cord

(not included)

Extension telephone adaptor

(not included)

Stopper

Answering machine

(not included)

1Connect the answering machine.

Setting up the fax machine and an answering machine

Note:

●We recommend you keep the greeting message around to 10 seconds long. If the greeting message is

too long, some incoming fax calls may not be answered by the fax machine.

●Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the

answering machine.

2Set the number of rings on the answering machine to less than 4.

●This will allow the answering machine to answer the call first.

3Record a greeting message on the answering machine.

Example:

“This is (your name, business and/or telephone number). We are unable to

answer the phone right now. To send a fax, start transmission. To leave a

message, please speak after the beep. Thank you.”

4Activate the answering machine.

5Set the receive mode of the fax machine to the TEL mode (p. 40) or FAX ONLY mode

(p. 41).

●If you set to the FAX ONLY mode, set the ring count in the FAX ONLY mode to

more than 5 (feature #06 on page 65). Using the FAX ONLY mode will allow you to

receive faxes if the answering machine is full.

6Check the remote access code of the answering machine and program the same code into

the remote operation ID of the fax machine. See feature #12 on page 66.

Using the unit with an answering machine

(KX-FP181 only)!

Receiving Faxes

Wall jack

EXT

Wall jack

Computer

Fax machine

(KX-FP181 only)

Answering machine

(KX-FP181 only, not included)

How the fax machine and answering machine work

Receiving voice calls

The answering machine will record voice messages automatically.

Receiving fax calls

The fax machine will receive documents automatically when the machine detects a calling tone.

Receiving a voice message and fax document in one call

The answering machine will record the voice message first. The fax machine will then be

activated by the caller’s request and will receive the document.

We recommend that you always connect the fax machine directly to the wall jack.

Note:

●Set the fax machine to the TEL mode.

●The device which has the shortest ring count will answer a call first.

●If you use your computer as an answering machine, connect the telephone line cord from the EXT jack to

the computer (KX-FP181 only).

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call.

Inform the caller of the following procedure beforehand.

1. The caller calls your fax machine.

●The answering machine will answer the call.

2. The caller can leave a message after the greeting message.

3. The caller presses (pre-selected fax activation code).

●The fax machine will activate the fax function.

4. The caller presses the start button to send a document.

Note:

●The fax activation code can be changed in feature #41 (p. 68).

●If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct

code.

To use with a computer!

Receiving Faxes

TEL/FAX mode!

(receiving voice calls with rings and fax calls

without rings when you are near the unit)

Voice call

Fax calling

tone*

A call is received.

The fax machine will automatically

receive documents without

ringing.

Answer the call.

● If the call is not answered:

– This message will be played.**

(KX-FP185/KX-FM189 only)

– The fax machine will activate the fax

function for the other party’s fax

machine that does not send a fax

calling tone.

No one is available to take

your call right now.

Please try again later.

Thank you.

The fax machine will not ring.

TEL/FAX delayed ring count

● The call is connected.

Hello! To send a fax, start

transmission.

To speak with someone,

please wait.

This message will be played to the calling

party (KX-FP185/KX-FM189 only).

Ring

The fax machine will ring up to 3 times.

Silent fax recognition ring count

● The calling party

will hear a different

ring back tone.

* A fax calling tone is automatically generated by

the sending fax machine. Some fax machines

do not have this capability.

** You can record your own greeting message

(p. 54)(KX-FP185/KX-FM189 only).

Note:

●The fax machine will display the following when

a call is received.

Display:

●The ringer should be on (p. 17).

INCOMING CALL

Use this mode when you are always near the fax machine, and want to receive faxes without ringing.

When a call is received, the fax machine will work as follows. To set the TEL/FAX mode, see below.

To set the TEL/FAX mode

1. Set feature #77 to “TEL/FAX” (p. 71).

If the arrow (▼) is not shown on the right of the

display, turn it on by pressing .

Display:

▼

TEL/FAX MODE

AUTO ANSWER

Ring

Voice call

Fax calling

tone*

A call is received.

The fax machine will automatically

receive documents without

ringing.

The fax machine will not ring but

the extension telephone will ring

twice.

TEL/FAX delayed ring count

● The call is connected.

Hello! To send a fax, start

transmission.

To speak with someone,

please wait.

This message will be played to the calling

party (KX-FP185/KX-FM189 only).

Ring

■ For KX-FP181 only

You can answer the call with the

extension telephone.

1. Lift the handset.

2. Enter (default code) while the

ring back tone is heard.**

●The code number can be changed

in feature #49 (p. 69).

The extension telephone will not ring but

the fax machine will ring up to 3 times.

Silent fax recognition ring count

● The calling

party will hear a

different ring

back tone.

Answer the call.

● If the call is not answered:

– This message will be played.***

(KX-FP185/KX-FM189 only)

–

The fax machine will activate the fax

function for the other party’s fax machine

that does not send a fax calling tone.

No one is available to take

your call right now.

Please try again later.

Thank you.

* A fax calling tone is automatically generated by

the sending fax machine. Some fax machines

do not have this capability.

** If the fax machine activates the fax function,

press on the fax machine in step 2 to

talk with the calling party (KX-FP181 only).

*** You can record your own greeting message

(p. 54)(KX-FP185/KX-FM189 only).

STOP

Receiving Faxes

When an extension telephone is connected

TEL/FAX delayed ring count

The number of rings generated before the fax

machine answers depends on the setting of feature

#78 on page 71. The fax machine will not generate

an audible ring during this time.

Silent fax recognition ring count

The fax machine generates audible rings to

indicate that it is receiving a voice call. The number

of rings generated depends on the setting of

feature #30 on page 67. This signal will not ring at

an extension telephone.

Receiving Faxes

When you are not in, and the AUTO ANSWER mode of your unit is set to off (TEL mode), you

can turn the AUTO ANSWER mode on from a remote location using a touch tone telephone.

AUTO ANSWER mode:

—

FAX ONLY mode

—

TEL/FAX mode

—

TAD/FAX mode (KX-FP185/KX-FM189 only)

■For KX-FP181

1. Call your unit and wait for 10 rings.

●You will hear a beep signal.

2. —To switch to the FAX ONLY mode:

Press within 8 seconds.

—To switch to the TEL/FAX mode:

Press within 8 seconds.

3. Hang up the handset.

Note:

●Press or within 8 seconds after hearing the beep, otherwise the call will be interrupted and the

unit will remain in the TEL mode.

■For KX-FP185/KX-FM189

1. Call your unit and wait for 10 rings.

●You will hear a beep signal.

2. Enter the remote operation ID (feature #11 on page 66) within 8 seconds.

●You will hear a beep signal.

3. —To switch to the FAX ONLY mode:

Press within 3 seconds.

—To switch to the TEL/FAX mode:

Press within 3 seconds.

—To switch to the TAD/FAX mode:

Wait for 3 seconds, then the greeting message will be played.

4. Hang up the handset.

Note:

●Enter the remote operation ID within 8 seconds after hearing the beep, otherwise the call will be

interrupted and the unit will remain in the TEL mode.

Turning the AUTO ANSWER mode on remotely!!

Receiving Faxes

Extension telephone!

To the EXT jack or

same line

Extension telephone

Note:

●You can change the fax activation code in

feature #41 (p. 68).

If you use the fax machine with an extension telephone, you can receive fax documents using

the extension telephone.

You do not have to press on the fax machine.

Important:

●

Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

FAX START

1When the extension telephone rings, lift the

handset of the extension telephone.

2When:

— document reception is required,

— a fax calling tone (slow beep) is heard, or

— no sound is heard,

press (pre-selected fax activation

code) firmly.

3Hang up the handset.

● The fax machine will start reception.

Receiving Faxes

Receive polling!

(retrieving a fax placed on another fax machine)

This feature allows you to retrieve a document from another compatible machine. Therefore you

pay for the call.

Make sure that no documents are fed into your unit and that the other party’s machine is ready

for your call.

1For KX-FP181

Press three times.

Display:

For KX-FP185/KX-FM189

Press four times.

2Press .

3Dial the fax number.

Example:

4Press .

●The unit will start reception.

CONNECTING.....

SET

FAX=3331111

SET

4.POLLING

3.POLLING

Display

SET

Receiving Faxes

Pager call!

This feature allows your unit to call your pager when your unit receives an incoming voice

message (KX-FP185/KX-FM189 only) or a fax document.

1Press .

Display:

2Press , then .

For KX-FP181:

For KX-FP185/

KX-FM189:

3Press .

4Rotate to select “ON”.

●

If this feature is not required, select “OFF”.

5Press .

6Enter your pager number.

●You can enter a total of 46 digits and/or

pauses.

Example:

1 202 555 1234PP12345678PP5555#

NO.=

SET

MODE=ON

EASY DIAL

MODE=OFF

SET

PAGER CALL

FAX PAGER CALL

7 0

1.SYSTEM SET UP

7Press .

●The unit will dial the stored

number.

8Check that your pager receives a

pager test call.

9Press /

PAGER TEST

SET

REDIAL/PAUSE

(Pause)

Display

EASY DIAL

MONITOR

SET

DIGITAL SP-PHONEDIGITAL SP-PHONE

(KX-FP181)

(KX-FP185/KX-FM189)

Your pager

number

Pauses

Your pager access

code, if required.

Message you want displayed on

your pager.

5555

Pager

When your pager receives a pager call

DIGITAL SP-PHONE

MONITOR

Your pager will display the message you

entered in step 6 above.

(For example: 5555)

Copying

Making a copy!

1Adjust the width of the document guides to

the size of the document.

2Insert the document (up to 10 pages) FACE

DOWN until a single beep is heard and the

unit grabs the document.

Display:

●Make sure the handset is on the cradle.

●If necessary, press

repeatedly to select the desired setting

(p. 30).

3Press .

●If necessary, enter the number of copies

(up to 50).

●

If necessary, choose an enlargement/

reduction rate by pressing .

See next page.

●

f you want to print collated (sorted) copies,

press until the following is

displayed.

4Press .

●The unit will start printing.

●If you want to remove the copy document

for other uses, press

instead of .

The unit will feed the document and scan it

into memory, then start printing.

COPY START

QUICK SCAN

COPY START

COLLATE=ON

COLLATE

COPY ZOOM

NUMBER=1 [100%]

COPY START

RESOLUTION

STANDARD

The unit can make single or multiple copies (up to 50). Any transmittable document (p. 31) can

be copied.

FACE DOWN

Document guides

RESOLUTION STOP

COPY ZOOM

COPY START COLLATE

QUICK SCAN

Display

To stop copying

Press .

STOP

Note:

●If a resolution is not selected, “FINE”

resolution will automatically be selected.

●You can make or receive a voice call while

making copies.

●After copying, the enlargement/reduction

rate setting will return to “100%”.

Printing collated (sorted) copies

Collated (sorted)

Uncollated

Note:

●If you turn the collating feature on, the unit

will store the documents into memory.

If memory becomes full while storing, the

unit will only print out the stored pages.

●After copying, the collating feature will turn

off automatically.

Example: Making two copies of a 4-page original document

Copying

Note:

●If the appropriate reduction rate is not programmed, the document may be divided and the top of the

second sheet will be deleted.

●If the image at the bottom of the document is not copied when you copy a document as long as the

recording paper, try 92% or 86%.

To enlarge a document

Select “200%” or “150%” by pressing (+). The unit will only enlarge the centre

part of the document and print it on two pages.

COPY ZOOM

To reduce a document

The unit can reduce the original document.

Select the desired setting by pressing (–).

Recommended reduction rates:

COPY ZOOM

Original document

Enlarged copy

Example of a 200% enlarged copy

Area to be

enlarged

B C

F G

ABCD

EFGH

Original document

Enlarged copy

Example of a 150% enlarged copy

B C

F G

ABCD

EFGH

Area to be

enlarged

A4 = 210 mm x 297 mm

Letter = 216 mm x 279 mm

Legal = 216 mm x 356 mm

Size of original document

Setting

100% (default)

92%

86%

72%

Size of recording paper

A4, Letter

Legal

Setup

(KX-FP185/KX-FM189 only)

TAD/FAX mode!

(using the built-in answering device and receiving

voice and fax calls automatically)

Setting up the voice and fax message reception

When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device.

If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the

answering device will play a greeting message and the caller can leave a voice message.

●

You can use either the pre-recorded greeting messages (see next page) or your own greeting

message (p. 54).

Note:

●The incoming message recording time can be

changed (feature #10 on page 65).

●For voice memory capacity for incoming messages,

see page 86.

●When the remaining time is low, erase unnecessary

messages (p. 57).

●While an incoming call is being recorded, you can

monitor it through the speaker. If this feature is not

required, set to “OFF” (feature #67 on page 70).

AUTO ANSWER

Display

1Set feature #77 to “TAD/FAX” (p. 71).

2If the arrow (▼) is not shown on the right of

the display, turn it on by pressing

Display:

●The unit will play the greeting message.

●The remaining time for recording incoming

messages will be displayed.

Example:

▼

TIME = 10m13s

TAD/FAX MODE

AUTO ANSWER

Ring count in the TAD/FAX mode

The number of rings before a call is answered can be changed on feature #06 (p. 65).

You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF.

TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are

any new voice messages. If the unit answers on the second ring, there is at least one

new recorded message. If the unit answers on the fourth ring, there are no new recorded

messages. To save the toll charges for the call, hang up immediately when you hear the

third ring. The third ring indicates that there are no new recorded messages.

RINGER OFF: The unit will answer without ringing.

●If you subscribe to a Caller ID service, set to 2 or more rings.

Greeting (KX-FP185

/KX-FM189

only)

The unit has pre-recorded greeting messages. Depending on the situation, one of the following

messages will be played to the caller. For your own greeting message, see page 54.

■When the unit is ready to receive voice and fax calls:

■When voice or fax memory is full:

Note:

●To clear the problem, see pages 73 and 74.

Hello! We are unable to answer right now.

To send a fax, please start transmission.

To leave a voice message, please speak

after the beep.

Thank you.

Hello! We are unable to answer right now.

To send a fax, please start transmission.

To leave a voice message, please try again

later.

Thank you.

Hello! We are unable to answer right now.

To send a fax, please try again later.

To leave a voice message, please speak

after the beep.

Thank you.

Hello! We are unable to answer right now.

Please try again later.

Thank you.

Pre-recorded greeting messages!

Display: MESSAGE FULL

FAX MEMORY FULL

and

FAX MEMORY FULL

MESSAGE FULL

Greeting

(KX-FP185/KX-FM189 only)

Greeting

Microphone

RECORD

STOP

START

Display

“This is (your name, business and/or telephone number). We are

unable to answer right now. To send a fax, start transmission. To

leave a message, speak after the beep. Thank you.”

Note:

●If you make a mistake while recording, start

again from step 2.

●You can choose 60-seconds for your own

TAD/FAX greeting message (feature #54 on

page 69).

– If you change to 60-seconds, we

recommend that you tell the caller in your

own TAD/FAX greeting message to press

before starting fax transmission.

– If you change to 16-seconds from 60-

seconds, your own recorded TAD/FAX

greeting message will be deleted and the

pre-recorded message will be played.

“This is (your name, business and/or telephone number). We are

unable to answer right now. Please try again later. Thank you.”

Select the desired mode (TAD/FAX or

TEL/FAX) where you want to record a greeting

message (feature #77 on page 71).

2Press twice.

●The display will show the following

according to your selection in step 1.

TAD/FAX mode:

TEL/FAX mode:

3Press .

●A long beep will sound.

4Speak clearly about 20 cm away from the

microphone.

●The display will show the remaining

recording time.

TAD/FAX mode:

TEL/FAX mode:

5When finished recording, press .

●

The unit will repeat your message.

Adjust the volume using or .

STOP

T/F REC. 15s

TAD REC. 15s

START

PRESS START

2.T/F GREETING

2.TAD GREETING

RECORD

You can record your own greeting messages for the TAD/FAX and TEL/FAX modes. When

receiving a call, your own greeting message will be played instead of the pre-recorded message.

The recording time will be limited to 16 seconds. We recommend you record your message

within 12 seconds to make it easier to receive faxes.

Suggested messages

TAD/FAX greeting message

TEL/FAX greeting message

Recording your own greeting messages!

Greeting (KX-FP185

/KX-FM189

only)

Checking the greeting messages

1Select the desired mode (TAD/FAX or

TEL/FAX) where you want to listen to a

greeting message (feature #77 on page 71).

2If the arrow (▼) is not shown on the right of

the display, turn it on by pressing

If the arrow (▼) is shown on the right of the

display, turn it off once then on again.

TAD/FAX mode:

TEL/FAX mode:

●The unit will play the greeting message.

TEL/FAX MODE

TAD/FAX MODE

AUTO ANSWER

ERASE

Display

START

SET STOP

1Select the desired mode (TAD/FAX or

TEL/FAX) where you want to erase the

greeting message (feature #77 on page 71).

2Press two times.

●The display will show the following

according to your selection in step 1.

TAD/FAX mode:

TEL/FAX mode:

3Press .

●To cancel erasing, press .

4Press .

●When receiving a call, the pre-recorded

greeting message will be played.

GREETING ERASED

SET

STOP

YES:SET/NO:STOP

ERASE GREETING?

START

PRESS START

2.T/F GREETING

2.TAD GREETING

ERASE

Erasing your own recorded greeting messages

AUTO ANSWER

Display

Incoming Messages

(KX-FP185/KX-FM189 only)

PLAY MESSAGES

FLASH/LIGHT

STOP

Example (total 2 recorded

messages): Call counter

EASY DIAL

QUICK

SLOW

When the unit has recorded new voice messages:

— the PLAY MESSAGES indicator will flash,

— the call counter will show the total number of recorded messages, and

— slow beeps will sound if the message alert feature is activated (feature #42 on page 68).

Press .

●Only the new recorded messages will be played.

●Adjust the speaker volume using or .

●After playing back all of the new messages, the

PLAY MESSAGES indicator will stop flashing and

just light up.

If you press at this time, all

the recorded messages will be played.

PLAY MESSAGES

Listening to recorded messages!

Repeating a message

Rotate one click to the left while

listening to the message.

●If you rotate to the left within 5

seconds of the beginning of the message, the

previous message will be played.

●To play back a specific message, rotate

to the left or right and search for

the message you want to listen to.

Skipping a message

Rotate one click to the right to play

the next message.

Stopping playback

Press .

●If you press within 1

minute, the unit will resume playing the rest of

the messages.

STOP

EASY DIAL

Changing the playback speed

Press to play messages at one and a

half times the original speed.

Press to play messages at half the

original speed.

●To return to the original speed, press

or again during quick or slow playback.

Voice time/day stamp

During playback, a synthesised voice will

announce the time and day of the week that each

message was recorded.

SLOW

QUICK

SLOW

QUICK

PLAY MESSAGES

Incoming Messages

(KX-FP185/KX-FM189 only)

Erasing a specific message

1Press while listening to the

message you want to erase.

Display:

Erasing all the messages

Check that you have listened to all of the recorded

messages.

1Press .

Display:

2Press .

●To cancel erasing, press .

3Press .

ERASE COMPLETED

ERASING

SET

STOP

YES:SET/NO:STOP

ERASE MESSAGES?

START

PRESS START

1.ALL MESSAGES

ERASE

MESSAGE ERASED

ERASING

ERASE

START

SET

ERASE

Display

STOP

Erase unnecessary messages to prevent memory from becoming full.

Erasing recorded messages!

Note:

●Greeting messages can not be erased this way.

Recording

(KX-FP185/KX-FM189 only)

Telephone conversation!

To leave a private message for yourself or someone else, you can record a voice memo. This

memo can be played back later, either directly or remotely.

1Press .

Display:

2Press .

●A long beep will sound.

3Speak clearly about 20 cm away from the

microphone.

4When finished recording, press .

STOP

MEMO RECORDING

START

PRESS START

1.MEMO MESSAGE

RECORD

START STOP

Microphone

RECORD

Display

You can record a telephone conversation. This conversation can be played back later, either

directly or remotely.

1During a telephone conversation, press

Display:

2To stop recording, press or replace

the handset.

STOP

2WAY RECORDING

RECORD

STOP

RECORD

Display

Note:

●There may be legal restrictions on recording two-way

telephone conversations. Inform the other party that

the conversation is being recorded.

Memo message!

(leaving a message for others or yourself)

Answering Device

Remote Operation Notice of Remote Operation

Fold here

Call your unit.

Enter the remote operation ID

during the greeting

message.

●

The new messages will be

played automatically.

●

If there are no new

messages, wait for 4

seconds. All the messages

will be played back.

Press the remote command

key(s) within 10 seconds (see

the reverse side).

●

The remote operation is

available only from a touch

tone telephone when the unit

is in the TAD/FAX mode.

●

When the unit is in the TEL

mode, call your unit and wait

for 10 rings. Enter the remote

operation ID within 8 seconds

and wait for 3 seconds. The

unit will switch to the TAD/FAX

mode.

●

When you press a key, press

firmly.

●To send a document, press

. When a fax tone is

heard, start transmission.

Remote Operation

(KX-FP185/KX-FM189 only)

The following operations can be performed from a remote location using a touch tone telephone.

Program the remote operation ID (feature #11 on page 66) and set the unit to the TAD/FAX

mode before going out (p. 52).

Remote operation card

Please cut out and carry this card for assistance when using the remote operation.

Operating from a remote location!

Note:

●During remote operation, the unit will stop and two beeps will be heard in the following conditions:

— 2 minutes 40 seconds after your unit answered.

— Every 2 minutes 40 seconds after pressing any command key.

To listen to further messages, press within 10 seconds after hearing the two beeps.

Stops re-recording of a greeting

message

Erases a specific message

Erases all messages

Changes to the TEL mode

Turns ON message transfer

Turns OFF message transfer

Turns ON pager call

Turns OFF pager call

Remote command

Dial key

Page

Dial key

Remote command Page

Skips the greeting message

Repeats a message

Skips a message

New message playback

All message playback

Re-records a greeting message

Continues operation

See

note

Remote Operation

(KX-FP185/KX-FM189 only)

Listening to recorded messages

Operation from a remote touch tone telephone!

1Call your unit.

2Enter the remote operation ID during the

TAD/FAX greeting playback.

Skips the greeting

message

Repeats a message

Skips a message

New message playback

All message playback

Re-records a greeting

message

Continues operation

Stops re-recording of a

greeting message

Key Remote command

Erases a specific

message

Erases all messages

Changes to the TEL

mode

Turns ON message

transfer

Turns OFF message

transfer

Turns ON pager call

Turns OFF pager call

Key Remote command

8 4

8 3

8 2

8 1

8 0

When there are no new recorded

messages

Press or wait for 4 seconds to listen to

all the messages.

When voice memory is full

Erase some or all of the messages

(see next page).

Sorry, no more memory.

Please erase unnecessary

messages.

When there are new recorded messages

The voice guide will tell you the number of

new recorded messages and they will be

played automatically.

●To repeat only the new messages:

Press .

●To repeat the current message:

Press .

If you press within 5 seconds of the

beginning of a message, the previous

message will be played.

●To listen to all the messages:

Press .

●To skip a message:

Press .

3 new messages.

Voice guide example:

No new messages.

Remote Operation

(KX-FP185/KX-FM189 only)

■Erasing a specific message

Press while listening to the message you

want to erase.

●A long beep will also sound. The unit will then

play back the next message.

■Erasing all the messages

Press to erase all the messages.

●A long beep will also sound.

■Recording a marker message

You can leave an additional message.

1. Wait for the voice guide.

2. Wait about 10 seconds.

3. Leave a message after the beep.

■Re-recording a greeting message

You can change the contents of the TAD/FAX

greeting message.

1. Press to start recording.

●A long beep will sound.

2. Speak clearly up to 16 seconds.

●If you pause for over 2 seconds, 6 beeps

will sound and the recording will stop.

Repeat from step 1 within 10 seconds.

3. When finished recording, press .

●The new greeting message will be played.

■Skipping the greeting message

Press during the greeting message playback.

●The unit will skip the rest of the greeting

message.

Please leave your name and

message after the beep.

■

Turning the message transfer on or off

You must pre-program a transfer telephone

number beforehand (feature #60 on page 70).

Press to turn ON the message transfer.

Press to turn OFF the message transfer.

●If a transfer telephone number is not

programmed, you cannot turn this feature ON.

■Turning the pager call on or off

You must program a pager number beforehand

(feature #70 on page 49).

Press to turn ON the pager call.

Press to turn OFF the pager call.

●If a pager number is not programmed, you

cannot turn this feature ON.

■Changing the receive mode

Press to change the receive mode from

TAD/FAX to TEL.

●You cannot return to the TAD/FAX mode in the

same call. To return to the TAD/FAX mode, see

page 46.

8 0

8 4

8 3

8 2

8 1

The message has been erased.

Other remote operations

Voice guide example:

All messages have been erased.

All messages have been played.

Message transfer is set.

Transfer phone number is

123456789.

Message transfer is off.

Transfer phone number is not set.

Pager call is off.

Pager number is not set.

Pager call is set.

Pager number is 098765432.

Option

(KX-FP185/KX-FM189 only)

Transferring recorded messages to another

telephone!

This feature allows your unit to call a designated telephone number each time an incoming voice

message is recorded. You can retrieve the transferred message during the same call using the

remote operation.

Program the transfer telephone number first (feature #60 on page 70) and set to the TAD/FAX

mode.

An incoming voice message is recorded in your unit.

Your unit calls the transfer telephone number.

Answer the call with the transfer telephone.

Your unit will play the transfer greeting message.*

Enter the remote operation ID (feature #11 on page 66).

Retrieve the message using the remote operation (p. 59–61).

* This message can be changed (see next page).

Pre-recorded message:

This is a telephone answering system.

Please enter your remote ID for remote operation.

Option

(KX-FP185/KX-FM189 only)

Recording your own transfer greeting message

The recording time is limited to 16 seconds.

Suggested message

“This is a transferred message from (your name, business and/or telephone number). Please

enter your remote ID for remote operation.”

1Press .

Display:

2Press , then .

3Press .

4Rotate to select “RECORD”.

5Press .

6Speak clearly about 20 cm away from the

microphone.

●The display will show the remaining

recording time.

Example: TRNS REC. 15s

TRNS REC. 16s

SET

RECORD

EASY DIAL

CHECK

SET

TRNS-GREETING

6 1

1.SYSTEM SET UP

SET

Microphone STOP

EASY DIAL

Display

To check your transfer greeting message

1. Press , , then .

2. Rotate to select “CHECK”.

3. Press .

●The unit will play your message.

4. Press .

SET

EASY DIAL

SET

6 1

7When finished recording, press

●

The unit will repeat your message.

Adjust the volume using or

8Press .

STOP

To erase your transfer greeting message

1. Press , , then .

2. Rotate to select “ERASE”.

3. Press .

●Your own message will be erased.

4. Press .

●The pre-recorded greeting message will be

played when transferring a call.

SET

EASY DIAL

SET

6 1

Features Summary

The unit provides various programming features. Program the desired setting by referring to the

programming tables (p. 65–71).

1Press .

Display:

2Select the feature you wish to program.

■For basic features (p. 65, 66)

Rotate until the desired

feature is displayed.

■For advanced features (p. 67–71)

Rotate until the following is

displayed.

Press and rotate

until the desired feature is displayed.

3Press .

●The current setting of the feature will be

displayed.

4Rotate until the desired setting

is displayed.

●This step may be slightly different

depending on the feature.

5Press .

●The setting you selected is set, and the

next feature will be displayed.

6To exit programming, press .

SET

EASY DIAL

SET

EASY DIAL

SET

ADVANCED MODE

EASY DIAL

1.SYSTEM SET UP

Programming by entering the program

code number directly

You can select a feature by directly entering the

program code (# and 2-digit number) instead of

using .

1. Press .

2. Press and the 2-digit code number.

3. Follow steps 3 to 6 above.

●See programming tables (p. 65–71) for codes.

EASY DIAL

Programming!

SET

Display

EASY DIAL

General programming method

To cancel programming

Press to exit the program.

Features Summary

If you are using the unit with an

answering machine, set the ring

count to more than 5.

Basic features!

Programming table

Code

#01 To set the date and time

SET DATE & TIME

dd/mm/yy

hh:mm

(2 digits for

each entry)

See page 13 for details.

See pages 14 and 15 for details.

See page 16 for details.

“ERROR”: The sending report will

be printed only when fax

transmission fails.

“ON”: The sending report will be

printed after every transmission.

#02

To set your logo

YOUR LOGO

(Up to 30

characters)

Display & Feature Settings How the unit operates

#03 To set your facsimile telephone

number

YOUR FAX NO.

(Up to 20

digits)

#04 To print and check the sending

report for fax transmission results

(p. 32)

SENDING REPORT

ERROR

OFF

#06

■For KX-FP181 only

To change the number of rings

before the unit answers a call in the

FAX ONLY mode

FAX RING COUNT

1, 2, 3, 4, 5,

6, 7, 8, 9

(The default setting is in bold type.) (continued)

This setting can be changed when

the unit is in FAX ONLY mode.

#06

■For KX-FP185/KX-FM189 only

To change the number of rings

before the unit answers a call in the

FAX ONLY mode

FAX RING COUNT

1, 2, 3, 4, 5,

6, 7, 8, 9

■For KX-FP185/KX-FM189 only

To change the number of rings

before the unit answers a call in the

TAD/FAX mode

TAD RING COUNT

1, 2, 3, 4

TOLL SAVER

RINGER OFF

“VOX”: Unlimited

“1

–

9”: 1 minute to 9 minutes

VOX

1, 2, 3, 4, 5,

6, 7, 8, 9

#10

■For KX-FP185/KX-FM189 only

To change the recording time for an

incoming message

RECORDING TIME

This setting can be changed when

the unit is in TAD/FAX mode.

●See page 52 for details.

■For KX-FP185/KX-FM189 only

To operate the answering device

from a remote location

REMOTE TAD ID

Features Summary

Basic features (cont.)!

Programming table (cont.)

Code Display & Feature Settings How the unit operates

How to set menu options

1. Press .

2. Rotate until the desired

feature is displayed.

EASY DIAL

Note:

●Step 4 may be slightly different depending on the

feature.

●See page 64 for more details.

3. Press .

4. Rotate until the desired

setting is displayed.

5. Press .

6. Press .

SET

EASY DIAL

SET

#11

(The default setting is in bold type.)

ON / ID=11

OFF

#12

■For KX-FP181 only

If you use the unit with an

answering machine, activate this

feature and set the remote

activation ID to secure the remote

operation for the answering

machine.

REMOTE TAM ACT.

To select “ON” and enter ID:

1. Press .

2. Rotate and select

this feature.

3. Press .

4. Rotate to select

“ON”.

5. Press .

6. Enter your ID from 1 to 5 digits,

using 0–9, and #.

7. Press .

8. Press .

SET

EASY DIAL

SET

EASY DIAL

ON / ID=111

OFF

To select “ON” and enter ID:

1. Press .

2. Rotate and select

this feature.

3. Press .

4. Rotate to select

“ON”.

5. Press .

6. Enter any 3-digit number except a

number using 0 or 7.

7. Press .

8. Press .

SET

EASY DIAL

SET

EASY DIAL

OFF

#14

■For KX-FM189 only

To set the PC link

PC LINK

See PANA LINK Software Guide for

details.

Features Summary

To send a document:

1. Insert the document.

2. Follow steps 1–3 above.

3. Rotate to select “ON”.

4. Press .

5. Enter the fax number.

6. Press .

7. Enter the transmission start time.

8. Press .

9. Press .

●To cancel after programming,

press then

SET

STOP

SET

EASY DIAL

1. Press .

2. Rotate until “ADVANCED

MODE” is displayed.

Press and rotate until

the desired feature is displayed.

EASY DIAL

SET

EASY DIAL

3. Press .

4. Rotate until the desired

setting is displayed.

5. Press .

6. Press .

SET

EASY DIAL

SET

Programming table

Code

#22

To print the journal report

automatically for fax communications

AUTO JOURNAL

OFF

After transmission, the unit will turn

off automatically.

●This feature is not available for

broadcast transmission.

●The calling charge may be higher.

#23

If you have difficulty sending an

overseas fax, activate this feature

before starting transmission. This

feature makes sending documents

easier as the transmission speed is

slowed down.

OVERSEAS MODE

Display & Feature Settings How the unit operates

#25

To send a fax automatically at a

specified time.

This allows you to take advantage

of low-cost calling hours offered by

your telephone company.

●The setting can be reserved to

take place up to 24 hours in

advance.

DELAYED SEND

OFF

ON /

fax no. /

hh:mm

OFF

“ON”: The unit will print the journal

report automatically after every 30

new fax communications (p. 32).

Note:

●Step 4 may be slightly different depending on the

feature.

●See page 64 for more details.

Advanced features!

How to set menu options

(The default setting is in bold type.) (continued)

#26

“ON”: The unit will print the Caller

ID list automatically after every 30

new calls (p. 26).

■For KX-FP185/KX-FM189 only

To print Caller ID list automatically

AUTO CALL. LIST

OFF

See pages 44 and 45 for details.

#30 To change the number of rings

when the unit detects a voice call in

the TEL/FAX mode

SILENT FAX RING

3, 4, 5, 6, 7,

8, 9

Features Summary

#41

If you use an extension telephone

and wish to use it to receive a fax,

activate this feature, and enter the

code (p. 47).

●

This code is also used to receive

a voice message and a fax in the

same call (p. 43)(KX-FP181 only).

FAX ACTIVATION

ON /

CODE= 9

OFF

1. Follow steps 1–3 above.

2. Rotate to select “ON”.

3. Press .

4. Enter your code from 2 to 4 digits,

using 0–9 and .

5. Press .

6. Press .

●Do not enter “0000”.

SET

EASY DIAL

#42

■For KX-FP185/KX-FM189 only

To alert you with beeps when a

new voice message is recorded

MESSAGE ALERT

OFF

If you hear slow beeps, press

and listen to

recorded messages (p. 56). The

beeps will stop.

PLAY MESSAGES

#39 To adjust the display contrast

LCD CONTRAST

NORMAL

DARKER

“NORMAL”: For normal contrast

“DARKER”: Used when the display

contrast is too light.

1. Press .

2. Rotate until “ADVANCED

MODE” is displayed.

Press and rotate until

the desired feature is displayed.

EASY DIAL

SET

EASY DIAL

Programming table (cont.)

Note:

●Step 4 may be slightly different depending on the

feature.

●See page 64 for more details.

Advanced features (cont.)!

How to set menu options

Code Display & Feature Settings How the unit operates

(The default setting is in bold type.)

Setting

Recording paper Original document

100% A4 Letter

92% A4 A4

86% A4 A4

72% A4 Legal

#36

If the size of the document sent by

the other party is as large as, or

larger than the recording paper, the

unit can reduce and print the

document.

Select the desired reduction rate.

RCV REDUCTION

100%

92%

86%

72%

●If most of document sent from the

other party are as long as your

recording paper and they have a

long heading using a few lines,

we recommend selecting 86%.

3. Press .

4. Rotate until the desired

setting is displayed.

5. Press .

6. Press .

SET

EASY DIAL

SET

Voice guidance examples:

“

Start transmission.

”

“

Transmission is complete.

”

“

Transmission has failed.

”

“

Transmission has been interrupted.

”

“

Start reception.

”

“

Reception is complete.

”

“

Reception has failed.

”

“

Reception has been interrupted.

”

“

Please hang up the handset for

reception.

”

“

Start reception.

”

“16s”: Up to 16 seconds

“60s”: Up to 60 seconds

Features Summary

Code Display & Feature Settings How the unit operates

#44

To alert you with beeps when a

received document is stored into

memory due to a problem.

RECEIVE ALERT

OFF

If you hear slow beeps, clear the

printing problem or supply paper to

print the stored document. The

beeps will stop.

If you hear slow beeps, erase the

recorded messages (p. 57). The

beeps will stop.

#43

■For KX-FP185/KX-FM189 only

To alert you with beeps when there

is less than 60 seconds of

remaining recording time

REC. TIME ALERT

OFF

(The default setting is in bold type.) (continued)

#46 To receive a fax automatically

when you answer a call and hear

a fax calling tone (slow beep).

FRIENDLY RCV

OFF

“ON”: You do not have to press

for fax reception.

FAX START

#49

■For KX-FP181 only

To answer a call with an extension

telephone in the TEL/FAX mode

(p. 45)

AUTO DISCONNECT

ON /

CODE= 0

OFF

1. Follow steps 1–3 on page 68.

2. Rotate to select “ON”.

3. Press .

4. Enter your code from 2 to 4 digits,

using 0–9 and .

5. Press .

6. Press .

SET

EASY DIAL

#54

■For KX-FP185/KX-FM189 only

To change the recording time for

your own TAD/FAX greeting

message (p. 54)

GREETING TIME

16s

60s

#47

OFF

ERROR

■For KX-FP185/KX-FM189 only

If you wish to hear the voice

guidance (see right) at each fax

transmission/reception, set this

feature to “ON”.

●To hear the voice guidance only

when fax transmission/reception

fails, select “ERROR”.

FAX GUIDANCE

This feature is available when the

transmitting/receiving station are

ECM compatible.

●If the documents are in memory,

clear them before the setting

(p. 40).

#68 ECM stands for Error Correction

Mode. To send a fax even if there

is static interference on the

telephone line

ECM SELECTION

OFF

See page 63 for details.

Features Summary

Programming table (cont.)

Code Display & Feature Settings How the unit operates

1. Press .

2. Rotate until “ADVANCED

MODE” is displayed.

Press and rotate until

the desired feature is displayed.

EASY DIAL

SET

EASY DIAL

3. Press .

4. Rotate until the desired

setting is displayed.

5. Press .

6. Press .

SET

EASY DIAL

SET

Note:

●Step 4 may be slightly different depending on the

feature.

●See page 64 for more details.

Advanced features (cont.)!

How to set menu options

(The default setting is in bold type.)

1. Follow steps 1–3 above.

2. Rotate to select “ON”.

3. Press .

4. Enter the transfer telephone

number.

5. Press .

6. Press .

●This feature can be turned on/off

from a remote location (p. 61).

SET

EASY DIAL

#60

■For KX-FP185/KX-FM189 only

To transfer a recorded incoming

message to another telephone

(p. 62)

MESSAGE TRANS.

OFF

#61

■For KX-FP185/KX-FM189 only

To check, record or erase a transfer

greeting message

TRNS-GREETING

CHECK

RECORD

ERASE

#67

■For KX-FP185/KX-FM189 only

To hear an incoming message

(ICM) from the speaker while the

answering device is recording the

message

ICM MONITOR

OFF

If you select “OFF”, you cannot

monitor the incoming message.

Follow steps 1–3 on page 70.

Rotate to select

“YES”.

Press .

Press again.

Press .

SET

EASY DIAL

#80 To reset the advanced features,

except ECM selection (feature #68

on page 70) to their default settings

SET DEFAULT

YES

Features Summary

You can confirm the status of the

other party’s machine.

●

If the ring back tone continues, the

other party’s machine may not be

a facsimile or may have run out of

paper. Check with the other party.

●The connecting tone volume

cannot be adjusted.

#76

If you often have trouble when

sending a fax, this feature allows

you to hear connecting tones; fax

tone, ring back tone and busy tone.

CONNECTING TONE

OFF

Code Display & Feature Settings How the unit operates

(The default setting is in bold type.)

#71 To set the ring melody

MELODY RINGER

See page 49 for details.

#70

(KX-FP181)

If you have a pager and wish to

know when your unit receives an

incoming message (KX-FP185/

KX-FM189 only) or a fax, activate

this feature.

PAGER CALL

FAX PAGER CALL

OFF

See pages 44 and 45 for details.

TAD/FAX

FAX ONLY

TEL/FAX

#78 If you use an extension telephone

in the TEL/FAX mode, select the

desired number of rings of the

extension telephone.

TEL/FAX RING

1, 2, 3, 4, 5,

6, 7, 8, 9

#77

■For KX-FP181 only

To change the receive mode in the

AUTO ANSWER setting

AUTO ANSWER

FAX ONLY

TEL/FAX

“FAX ONLY”: Facsimile only mode

(p. 41)

“TEL/FAX”: Telephone/Facsimile

mode (p. 44, 45)

“TAD/FAX”: Telephone Answering

Device/Facsimile mode (p. 52)

“FAX ONLY”: Facsimile only mode

(p. 41)

“TEL/FAX”: Telephone/Facsimile

mode (p. 44, 45)

#77

■For KX-FP185/KX-FM189 only

To change the receive mode in the

AUTO ANSWER setting

AUTO ANSWER

(KX-FP185/

KX-FM189)

Error Messages

Reports!

Communication message

COMMUNICATION ERROR

DOCUMENT JAMMED

ERROR-NOT YOUR UNIT

MEMORY FULL

NO DOCUMENT

OTHER FAX NOT RESPOND

PC FAIL OR BUSY

(KX-FM189 only)

PRESSED THE STOP KEY

THE COVER WAS OPENED

40–42

46–52

58, 65

68, 72

—

●A transmission or reception error occurred. Try

again or check with the other party.

●

An overseas transmission error occurred. Try using

the overseas mode (feature #23 on page 67).

●The document is jammed. Remove the jammed

document (p. 81).

●A transmission or reception error occurred

because of a problem with the other party’s fax

machine. Check with the other party.

●The document was not received due to memory

being full.

●The document was not fed into the unit properly.

Reinsert the document and try again.

●The other party’s fax machine is busy or has run

out of recording paper. Try again.

●The document was not fed properly. Reinsert the

document and try again.

●The other party’s fax machine rings too many

times. Send a fax manually – dial the number,

confirm the fax tone, and press .

●The other party’s machine is not a facsimile.

Check with the other party.

●The number you dialled is not in service.

●The PC cannot control the fax functions. The

printer cable is not connected correctly, or the

software is not running on the PC.

●was pressed and fax communication was

cancelled.

●The covers were opened. Close them and try

again.

●Fax communication was successful.

STOP

FAX START

Error

code Cause & Remedy

If your unit cannot send a fax, check the following.

– The number you dialled is correct.

– The other party’s machine is a facsimile.

If the problem remains, correct it by following the communication message printed on the

sending and journal reports (p. 32).

Error Messages

Display!

Display message

FAX MEMORY FULL

FAX IN MEMORY

EASY DIAL FULL

CHECK PAPER

CHECK MEMORY

CHECK DOCUMENT

CHECK FILM

COVER OPEN

CALL SERVICE2

CALL SERVICE ●There is something wrong with the unit. Contact our service

personnel.

●The covers are open. Close them.

●The ink film is empty. Replace the ink film with a new one

(p. 83, 84).

●The ink film is not installed. Install it (p. 83, 84).

●The ink film is slack. Tighten it (see step 6 on page 84).

●The document is not fed into the unit properly. Reinsert the

document. If misfeeding occurs frequently, clean the document

feeder rollers (p. 82) and try again. If the problem remains, adjust

the feeder pressure (p. 81).

●Memory (telephone numbers, parameters, etc.) has been erased.

Re-program.

●The recording paper is not installed or the unit has run out of

paper. Install paper and press to clear the message.

●The recording paper is not fed into the unit properly. Reinstall

paper (p. 11) and press to clear the message.

●The recording paper has jammed near the recording paper

entrance. Clear the jammed paper (p. 80) and press to

clear the message. Do not install folded or heavily curled paper.

●There is no space to store new stations in the EASY DIAL

directory. Erase unnecessary stations (p. 22).

●The unit has a document in memory. See the other displayed

message instructions to print out the document.

●Memory is full of received documents due to a lack of recording

paper or a recording paper jam etc. Install paper or clear the

jammed paper.

●When performing memory transmission, the document being

stored exceeds the memory capacity of the unit. Transmit the

entire document manually.

SET

Cause & Remedy

If the unit detects a problem, one or more of the following messages will appear on the display.

Error Messages

Display message

UNIT OVERHEATED

TRANSMIT ERROR

REMOVE DOCUMENT

REDIAL TIME OUT

POLLING ERROR

PLEASE WAIT

PC FAIL OR BUSY

PAPER JAMMED

NO FAX REPLY

MODEM ERROR

MESSAGE FULL

MEMORY FULL ●When making a copy, the document being stored exceeds the

memory capacity of the unit. Press to clear the

message. Divide the document and try again.

●There is no memory left to record a voice message. Erase

unnecessary messages (p. 57) (KX-FP185/KX-FM189 only).

●There is something wrong with the modem circuit. Contact our

service personnel.

●The other party’s fax machine is busy or has run out of recording

paper. Try again.

●A recording paper jam occurred. Clear the jammed paper (p. 80).

●

The fax function cannot be operated by the PC. The RS232C cable

is not connected correctly, or the software is not running on the PC

(KX-FM189 only).

●The unit is checking that there is no slack on the ink film. Wait for

a while.

●The other party’s fax machine does not provide the polling

function. Check with the other party.

●The other party’s fax machine is busy or has run out of recording

paper. Try again.

●The document is jammed. Remove the jammed document (p. 81).

●Attempted to transmit a document longer than 600 mm. Press

to remove the document. Divide the document into two

or more sheets and try again.

●A transmission error occurred. Try again.

●The unit is too hot. Let the unit cool down.

STOP

Cause & Remedy

Operations

When a function does not work, check here

before requesting help!

General

Problem

I cannot make and receive

calls.

The unit does not work.

The unit does not ring.

The unit displays the following

message though the paper is

inserted.

The other party complains

they only hear a fax tone and

cannot talk.

The speakerphone is not

working. (KX-FP185/KX-FM189

only)

The button

does not function properly.

During programming, I cannot

enter the code or ID number.

The ink film runs out quickly.

The unit beeps.

REDIAL/PAUSE

CHECK PAPER

●The mains lead or telephone line cord is not connected.

Check the connections (p. 12).

●If you used a splitter to connect the unit, remove the

splitter and connect the unit to the wall jack directly. If the

unit operates properly, check the splitter.

●Disconnect the unit from the telephone line and connect

the line to a known working telephone. If the working

telephone operates properly, contact our service personnel

to have the unit repaired. If the working telephone does

not operate properly, contact your telephone company.

●The ringer volume is set to off. Adjust it (p. 17).

●

The TAD ring count of feature #06 is set to “RINGER OFF”.

Change to another ring count (p. 65)(KX-FP185/KX-FM189

only).

●The paper is inserted halfway. Insert it correctly (p. 11)

and press to clear the message.

●The FAX ONLY mode is set. Tell them the number is only

used for faxes or change to TEL, TEL/FAX or TAD/FAX

(KX-FP185/KX-FM189 only) mode (p. 38, 39).

●Use the speakerphone in a quiet room.

●If you have difficulty hearing the other party, adjust the

volume using or .

●If you and the other party speak at the same time, parts of

your conversation will be cut off. Speak alternately.

●If this button is pressed during dialling, a pause will be

inserted. If pressed immediately after a dial tone is

obtained, the last number dialled will be redialled.

●All or part of the numbers are the same. Change the code

or ID number of features #11 (p. 66), #12 (p. 66), #41

(p. 68) and #49 (p.69).

●The HELP printing function, copy function, and reports

also use ink film.

●Recording paper or ink film has run out. Press to

stop the beeps and install paper/ink film.

STOP

SET

Cause & Remedy

Operations

Fax – sending

Problem

●

The telephone line cord is connected to the EXT jack on

the unit. Connect to the LINE jack (p. 12) (KX-FP181 only).

●The other party’s fax machine is busy or has run out of

recording paper. Try again.

●The other party’s machine is not a facsimile. Check with

the other party.

●The other party’s fax machine rings too many times. Send

a fax manually – dial the number, confirm the fax tone,

then press .

●If your line has special telephone services such as call

waiting, the service may have been activated during fax

transmission. Connect the unit to a line that does not have

these services.

●The extension telephone on the same line is off the hook.

Hang up the extension telephone and try again.

●Try copying the document. If the copied image is clear,

there may be something wrong with the other party’s

machine.

●The glass or rollers are dirty. Clean them (p. 82).

●

Use the overseas transmission mode of feature #23 (p. 67).

●Add two pauses at the end of the telephone number

(p. 19) or dial manually.

FAX START

Cause & Remedy

I cannot send documents.

The other party complains that

letters on their received

document are distorted or not

clear.

The other party complains that

dirty patterns or black lines

appear on their received

document.

I cannot make an international

fax call.

Fax – receiving

Problem

●The telephone line cord is connected to the EXT jack on

the unit. Connect to the LINE jack (p. 12).

●The receive mode is set to the TEL mode. Set to the FAX

ONLY, TEL/FAX or TAD/FAX (KX-FP185/KX-FM189 only)

mode (p. 38, 39).

●

The time taken to answer the call is too long. Decrease the

number of rings of features #06 (p. 65), #30 (p. 67) and

#78 (p. 71).

●

The greeting message is too long. Shorten the message

(p. 54)

(KX-FP185/KX-FM189 only)

●The incoming call is not a fax. Change the receive mode

to the TEL or TAD/FAX (KX-FP185/KX-FM189 only) mode

(p. 38, 39).

Cause & Remedy

I cannot receive documents.

(KX-FP181 only)

I cannot receive documents

automatically.

The display shows the

following message but faxes

are not received.

CONNECTING.....

(continued)

Operations

Receive mode

Problem

●If you want to set the FAX ONLY, TEL/FAX or TAD/FAX

(KX-FP185/KX-FM189 only) mode:

— Select the desired mode using feature #77 (p. 71), and

— Press to turn on the arrow (▼) on

the right of the display.

Display:

●If you want to set the TEL mode:

— Press to turn off the arrow (▼) on

the right of the display.

●The unit is not in AUTO ANSWER mode. Press

to turn on the arrow (▼) on the right of

the display.

▼

AUTO ANSWER

▼

AUTO ANSWER

Cause & Remedy

I cannot select the desired

receive mode.

The other party complains that

they cannot send a document.

Fax – receiving (cont.)

Problem

●The other party sent a faint document. Ask them to send a

clearer copy of the document.

●The thermal head is dirty. Clean it (p. 82).

●

Some paper has instructions recommending which side to

print on. Try turning the paper over.

●Check the document of the other party.

●If a blank sheet is ejected after the received document is

printed out, the receiving reduction rate is not

programmed correctly. Program the proper rate in feature

#36 (p. 68).

●The other party placed the document in their fax machine

the wrong way. Check with the other party.

Cause & Remedy

The recording image is faint.

The printing quality is poor.

A blank sheet is ejected.

(continued)

Copying

Problem

●You cannot make a copy during programming. Make the

copy after programming or stop the programming.

●The glass or rollers are dirty. Clean them (p. 82).

●The thermal head is dirty. Clean it (p. 82).

Cause & Remedy

The unit does not make a copy.

A dirty pattern or a black line

appears on the copied

document.

The copied image is distorted.

Operations

Copying (cont.)

Problem

●Some paper has instructions recommending which side to

print on. Try turning the paper over.

●You may have used paper with a cotton and/or fiber

content that is over 20%, such as letterhead or resume

paper.

Cause & Remedy

The printing quality is poor.

The printing is faint.

ABC

Original Copy

Using an answering machine (KX-FP181 only)

Problem

●Your greeting message on the answering machine is too

long. Shorten the message (up to 10 seconds).

●The answering machine rings too many times. Set to 1 or

2 rings.

●Check if the answering machine is turned on and

connected to the fax machine properly (p. 42).

●Set the number of rings on the answering machine to 1

or 2.

●The remote access code on your answering machine is

the same as your fax activation code. Set a different

number for features #12 (p. 66) and #41 (p. 68).

●You did not program your remote access code in your fax

machine correctly. Program the same code that is

programmed on the answering machine to the fax

machine with feature #12 (p. 66).

●The code may include “#” which is used for certain

features provided by telephone companies. Change the

code on the answering machine to another number which

does not include “#”. Also change the code of the fax

machine with feature #12 (p. 66).

●Your answering machine has run out of recording tape.

Rewind the tape to record messages.

●You set the answering machine to only give a greeting

message.

Cause & Remedy

I cannot receive documents

automatically.

I cannot receive voice

messages.

I cannot retrieve recorded voice

messages on the answering

machine from a remote

location.

I pressed the remote access

code to access the answering

machine remotely, but the line

was disconnected.

Callers complain that they

cannot send a document.

Operations

Answering device (KX-FP185/KX-FM189 only)

Problem

●The memory is full. Erase unnecessary messages

(p. 57).

●Press the remote operation ID (feature #11 on page 66)

correctly and firmly.

Cause & Remedy

New voice messages cannot be

recorded in the TAD/FAX mode.

I cannot retrieve recorded

messages from a remote

location.

If a power failure occurs!

●The unit will not function.

●The unit is not designed for making emergency telephone calls when the power fails.

Alternative arrangements should be made for access to emergency services.

●Fax transmission and reception will be interrupted.

●If delayed transmission of feature #25 (p. 67) is programmed and the start time has passed

during a power failure, transmission will be attempted soon after power is restored.

●If an extension telephone/answering machine is connected to the EXT jack of the fax machine,

you may be able to use it during a power failure (KX-FP181 only).

●If fax documents are stored in memory, they will be lost. When power is restored, a power

down report will be printed out stating which contents in memory have been erased.

Sample of a power down report

NO.

01 <FAX # NOT AVAIL.>

MODE

RCV

PAGES

01 MEMORY RECEIVE

POWER DOWN AT:05 Jan. 2000 04:30

YOUR LOGO :

YOUR FAX NO. :

RESTARTED AT:05 Jan. 2000 04:31

FUNCTION

OTHER FACSIMILE

<< WARNING >>

CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN.

FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.

POWER DOWN REPORT

Jams

Recording paper jam!

1Open the front cover by pulling up the centre

part.

If the unit does not eject any recording paper during fax reception or copying, the recording

paper has jammed and the display will show the following message.

Display:

Remove the jammed paper as follows.

PAPER JAMMED

Centre part

Front

cover

2Push the back cover open button ( ) and

open the back cover ( ).

Back cover

open button

3Remove the jammed recording paper.

recording

paper

Jammed

4If the ink film is slack, tighten it by winding

the gear.

5Close the back cover securely by pushing

down on the dotted area at both ends ( ).

Close the front cover securely ( ).

Gear

Dotted area

Ink film

Incorrect Correct

Tight

Jams

Sending document jams!

1Open the front cover by pulling up the centre

part.

2Remove the jammed document carefully.

3Close the front cover securely.

Centre part

Front

cover Jammed

document

Note:

●Do not pull out the jammed paper forcibly before

opening the front cover.

Sending document does not feed, or multi-feeds

1Open the front cover by pulling up the centre

part.

2Shift the position of the green lever by using

an instrument with a pointed end, such as a

paper clip.

Left: When documents multiple feed.

Centre: Standard position (pre-selected)

Right: When documents do not feed.

3Close the front cover securely.

Green lever

RightLeft

Centre part

Rubber

flap

Front cover

If the unit does not release the document during feeding, remove the jammed document as

follows.

If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.

Note:

●When shifting the green lever, do not touch the rubber

flap.

Cleaning

Thermal head!

1Disconnect the mains lead and the

telephone line cord.

2Open the front cover by pulling up the centre

part.

3Open the back cover by pushing the back

cover open button.

4Clean the thermal head with a cloth

moistened with isopropyl rubbing alcohol,

and let it dry thoroughly.

5Close the back cover securely by pushing

down on the dotted area at both ends. Close

the front cover securely.

6Connect the mains lead and the telephone

line cord.

Thermal head Dotted

area

Centre part

Back cover

open button

Front cover

Back

cover

If dirty patterns or black or white bands appear on a copied or received document, clean the

thermal head.

Caution:

●To prevent malfunction due to static

electricity, do not use a dry cloth and

do not touch the thermal head

directly.

Document feeder!

1Disconnect the mains lead and the

telephone line cord.

2Open the front cover by pulling up the centre

part.

3Clean the document feeder rollers and

rubber flap with a cloth moistened with

isopropyl rubbing alcohol, and let all parts

dry thoroughly.

4Clean the glass with a soft dry cloth.

5Close the front cover securely.

6Connect the mains lead and the telephone

line cord.

Mains lead

Telephone

line cord

Document

feeder rollers

Rubber flap

Glass

Centre part

Front

cover

If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted

document or on the original of a copied document, clean the document feeder.

Caution:

●Do not use paper products, such as paper

towels or tissues, to clean the inside of the

unit.

Ink Film

Replacing the ink film!

1Open the front cover by pulling up the centre

part.

When the unit runs out of ink film, the following message will be displayed.

Display:

Install a new ink film. The following ink film is available for replacement. Each roll prints about

140 A4 size pages. See page 6 for accessory information.

Model No. KX-FA55X: Replacement film (2 rolls)

CHECK FILM

Centre part

Front

cover

2Push the back cover open button ( ) and

open the back cover ( ).

Back cover

open button

3Pull up the blue gear side and remove the

used ink film. Remove the used core.

Used core

Blue

gear

Used

ink film

Ink Film

4Remove the stoppers and tags from the new

ink film. Find the “T” shaped gear (blue).

Panasonic Kxfm189e KX FP181/185/FM189E (001 007) User Manual A10ac547 Fccf 4539 Bbdf 3599f8f879d8

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