BROTHER Fax Machines Manual L0903535

User Manual: BROTHER BROTHER Fax Machines Manual BROTHER Fax Machines Owner's Manual, BROTHER Fax Machines installation guides

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FAX750
FAX770
illllllllllllllllllllllllllllllllllllllil

IfYou Need to Call Customer Service
Please complete the following
refe rence:

information for future

Model: FAX750 FAX770
(Circle your model number)
Serial Number:*
Date of Purchase:
Place of Purchase:

*The serial number is on the back of the unit. Retain
this Quick-Start Manual with your sales receiptas a
permanent record of your purchase, in the event of
a theft, fire or warranty service.

Year 2000 Compliant
Brother is addressing theYear 2000 related issues for all
Brother fax machines and multi-function
centers. Our
focus is to ensure that our bundled third party software
will continue to properly process date/time data after
January 1, 2000.
Brother fax machines and multi-function
centers will
function properly after January 1, 2000, provided that
all non-Brother hardware, software and firmware used
by our customers in connection or combination
with
Brother fax machines, and bundled software, accurately
exchange date data with the Brother products.
Please continue to check our Web page for updates at
http://www.brother.com.
All remedies will be provided
to individual customers via software patches through
software download or from Brother Customer Service.

Brother Industries, Ltd.

Brother Numbers
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Brotherfax-backsystem
Brother Customer Service has installed an easy-to-use fax-back system, so
you can get instant answers to common technical questions and product
information for all Brother products. This system is available 24 hours a
day, 7 days a week. You can use the system to send faxes to any fax
machine, not just the one from which you are calling.
If you can't resolve difficulty with your fax machine using this manual, call
our fax-back system, and follow the voice prompts to receive faxed
instructions about using the system, and an index of fax-back subjects.
USA:

1-800-521-2846

From within Canada:

1-800-681-9838

The Brother fax-back system number(USA only)has been preprogrammed
on One Touch key[_.

FrequentlyAskedQuestions(FAQs)
You can find more information about Brother products on the World Wide
Web. From product specification sheets to Frequently Asked Questions
(FAQs), it is all there. Visit us at:

, piiiwww:V;;
ore)
BrotherBulletinBoard
Brother's Bulletin Board Numbers are
USA:

1-888-298-3616

From within Canada:

1-514-685-2040

For CustomerService
USA:

From within Canada:

From within Montreal:

1-800-284-4329

(voice)

1-908-575-8790

(fax)

1-800-853-6660

(voice)

1-514-685-4898

(fax)

1-514-685-6464

(voice)

Ordering
Accessories and

Supplies
iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

For the best quality results use only genuine Brother accessories, available
at most Brother retailers. If you cannot find the accessory you need and you
have a Visa, MasterCard, Discover or American Express credit card, you can
order accessories directly from Brother.
USA:

From within Canada:

1-888-879-3232

(voice)

1-800-947-1445

(fax)

1-800-668-2768

(voice)

II__O_

IlaUN_l

Thermal Printing Cartridge

PC301

1-PK Refill Roll (For Canada Only)

PC300RF

2-PK Refill Rolls

PC302RF

4-PK Refill Rolls

PC304RF

Telephone Line Cord

Tell the Brother Representative
your Model number so you get
the appropriate color.

Telephone Handset

Tell the Brother Representative
your Model number so you get
the appropriate color.

Handset Curled Cord

Tell the Brother Representative
your Model number so you get
the appropriate color.

Paper Wire Extension

UF5607000

Document Support

UF9869001

Paper Support

UF9987001

Owner's Manual

UF9927001

Multi-Function Link/Missing Link Option PCI-1
Surge Protection Device with Telephone
Line Protection (2 outlets)

QPD 120

Surge Protection Device with Telephone
Line Protection (8 outlets)

FX 120

Notice - Disclaimerof Warranties
BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR)
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITYAND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE SOFTWARE. BROTHER'S LICENSOR(S) DOES NOT
WARRANT,GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK
AS TO THE RESULTSAND PERFORMANCE OF THE SOFTWAREIS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS
NOT PERMITTED BY SOME STATES.THE ABOVE EXCLUSION MAY
NOT APPLY TOYOU.
IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU
FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS,
BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION,
AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE
THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE
SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION
OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES,
THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY
EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS
OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT
(INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR
OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice
Under the supervision of Brother Industries, Ltd., this manual has been
compiled and published, covering the latest product descriptions and
specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications

and materials contained herein and shall not be responsible

for any damages (including consequential)

caused by reliance on the

materials presented, including but not limited to typographical
errors relating to the publication.

and other

BROTHER

FACSIMILE 90 DAY REPLACEMENT
A LIMITED WARRANTY

WARRANTY

(For USA Only)

This

warranty

you may
vary from

gives

you

certain

also have other
state to state.

rights

and

What

that

may

Authorized
report
of
whether
a
Brother (or
repair
or

rights

This warranty
is given only to the
purchaser
of the accompanying
(referred
Product").

What
is covered:
for the Warranty

this

warranty

end-use
product
as

Brother
warrants
Period
that there

"this

to you
are no

defects
in the materials,
workmanship
Year 2000 compliance
of this Product.
"Warranty
Period"
is 90 days from the
you purchased
this product.
What
VOID

is
--

warranty
Product
within

NOT
that

covered:
is, this

-- if: (1) you did
from an authorized
the

United

States,

or
The
date

This warranty
Product
has

is
no

not purchase
this
Brother
reseller
(2)

this

Product

Brother

will

do:

Brother

(or

its

Service Center) will evaluate
your
a possible
defect
to determine
defect exists, and if it does exist,
its Authorized
Service
Center) will
(at Brother's
option)
replace
the

Product
with
a product
that performs
the
same functions
and performs as well as the
original
Product.
Brother
reserves
the right
to supply
refurbished
or remanufactured
replacement
products
provided
that
the
replacement
products
conform
to
the
manufacturer's
specifications
for new products.
The repaired
or replacement
product
will be
returned
to you at no cost.

Exchange Service:
Exchange
instances
exchange

service
by the
of your

will
expedite,
in most
next business
day,
the
non working
Product with

has been serviced,
modified
or tampered
with by anyone
other
than an Authorized
Service
Representative
of Brother,
(3) the
serial number has been modified,
defaced
or
removed
from this Product,
(4) this Product
has been abused
or damaged,
or (5) non

a supply
refurbished
or remanufactured
product
that conform
to the manufacturer's
specifications
for new products.
The supply
refurbished
or remanufactured
Product
you
receive
will be covered
by the balance
of
the limited warranty
period
remaining
on the

Brother_%brand
parts,
supplies,
been used with

original Product,
plus an additional
thirty (30)
days.
You
will
keep
the
replacement
Product that is sent to you and must return
(or be billed
up to the
cost
of a new

or non Brother
approved
or other
accessories
have
this Product.

What to do if you think your Product is
defective:

product)
your original
non working
product,
which shall become the property
of Brother.
You must call Brother Customer
Service and

Call

if the representative
cannot
correct
product's
malfunction
over the telephone
you elect the exchange
service,
you

our

284-4329,
materials

Customer

Service

Hotline

or if you suspect
or workmanship
in

1-800-

a defect
in
this Product,

the
and
must

you can report
it to a Brother
Authorized
Service Center.
During the Warranty
Period,
supply
Brother's
representative
with a copy
of your dated bill of sale showing
that this

provide information
pertaining
to
and you must
also provide
a
credit card number.
Your credit

Product
was
purchased
within
the United
States.
For
the
name
of your
Brother
Authorized
Service
Center
call 1-800-521-

(i) you do not return your original Product to
Brother within five (5) business days; (ii) the
malfunctions
of your original Product are not
covered
by the limited
warranty;
(iii) the
proper packaging
instructions
are not followed
and has caused damage
to the product;
or

2846. After contacting
the Brother Authorized
Service
Center,
you
may be required
to
deliver
or
send
the
Product
properly
packaged,
freight
prepaid,
to the Authorized
Service
Center together with a photocopy
of
your bill of sale.

charged

(iv)

the

to the

warranty

cost

of a

period

this Product
valid
major
card will be

new

your

Product

original

if:

BROTHER

FACSIMILE 90 DAY REPLACEMENT
A LIMITED WARRANTY

WARRANTY

(For USA Only)

Product

has

expired

has

not

been

This

Limited

Warranty

is the

only

warranty

sufficiently
validated with a copy of the proof
of purchase
(bill
of sale).
The Brother
Customer
Service Representative
will ship the
exchange
Product with return instructions
and
prepaid
return
airbill.
Follow
the return

that Brother
is giving for this Product.
the final expression
and the exclusive
only statement
of Brother's
obligations
you.
It replaces
all other agreements
under-standings
that you may
have

instructions.
You must return
the original
Product
in the same
shipping
carton
in
which
the exchanged
Product
was received
and include
a copy of proof
of purchase
(bill of sale).
Retain your original accessory

Brother

items
signed

and
a copy
of
by the courier.

return

airbill,

representatives.

This
Limited
Warranty
(and
Brother's
obligation
to you) may not be changed
in
any way unless
you and Brother
sign the

Limitations:

same piece of paper in which we (1) refer
to this Product
and your bill of sale date,
(2) describe
the change to this warranty
and
(3) agree to make that change.

Repair or replacement
as described
above is
your sole and exclusive
(that is, your only)
remedy
if this Product
is defective.
Brother
is not responsible
for damage
to or loss of
any equipment,
media,
programs
or data

Product
Support:
Toll-free customer
service
and
technical
support
is available
for
hardware
operational
assistance
at 1-800-2844329.
At any time, free technical support in
the form
of Frequently
Asked
Questions,

related
for that
not
be
incidental
specific
allow

troubleshooting
tips and service center Iocator
is available
through
our fax back system at
1-800-521-2846
or Brother's
Internet
Web

to the use of this Product.
Except
repair or replacement,
Brother
shall
liable
for
any
direct,
indirect,
or consequential
damages
or
relief
Because
some states do not
the
exclusion
or
limitation
of

consequential
above limitation
THIS

the

or its

It is
and
to
and
with

or incidental
damages,
may not apply to you.

WARRANTY

GIVEN

LIEU

ALL OTHER
WARRANTIES,
WRITTEN
ORAL,
WHETHER
EXPRESSED
AFFIRMATION,
PROMISE,
DRAWING,
MODEL
OR
AND
ALL
WARRANTIES

the

PARTICULAR
DISCLAIMED.

BROTHER INTERNATIONAL CORPORATION
100 SOMERSET CORPORATE BLVD.
BRIDGEWATER, NEW JERSEY 08807-0911

Please

and your date and location
of Purchase
below for your records.
Keep this information
with your proof of purchase
(bill of sale) in
case your Product
is lost, stolen or requires
service.
Model #

DESCRIPTION,
SAMPLE.
ANY
OTHER
THAN

PURPOSE,

(www.brother.com).

OR
BY

THIS
ONE,
WHETHER
EXPRESS
OR
IMPLIED,
INCLUDING
IMPLIED
WARRAN
TIES OF MERCHANTABILITY
AND FITNESS
FOR
A
HEREBY

Site

ARE

Serial

record

your

model

and

serial

number

Date of purchase:
Store where purchased:
Location
of store:
Important:
We recommend
original packing
materials,
you ship this product.

that you keep all
in the event that

BROTHER

MULTIFUNCTION
LIMITED

CENTER/FACSIMILE
WARRANTY

(For Canada
Pursuant

this

limited

warranty

1 year

from

MACHINE

Only)
the

date

purchase

for

labour

and

parts, Brother International
Corporation
(Canada)
Ltd. ("Brother"),
or its Authorized
Service
Centers, will repair this MFC/Facsimile
machine
free of charge if defective
in material or
workmanship.
This Limited Warranty
does not include
cleaning,
consumables
(including,
without
limitation,
print cartridges,
print head, toner and drum)
or damage
caused
by
accident,
neglect, misuse or improper installation
or operation,
any damage
caused from
service,
maintenance,
modifications,
or tampering
by anyone
other
than a Brother
Authorized
Service
Representative,
or from the use of supplies or consumable
items that
are non-Brother
products.
Operation
of the MFC/Facsimile
machine
in excess
of the
specifications
or with the Serial
Number
or Rating
Label removed
shall
be deemed
abuse and all repairs
thereafter
shall be the sole liability of the end-user/purchaser.
In
order to obtain
shipped
freight
Center, together
For

laser

applicable
will VOID

products:

Failure

remove

models)
during shipping
the Warranty.
(Refer to

For ink-jet
print head
(Refer

warranty
service,
the MFC/Facsimile
machine
must be delivered
or
prepaid
by the end user/purchaser
to a "Brother"
Authorized
Service
with your Proof of Purchase
in the form of a Sales Receipt.

products:
resulting

to your

BROTHER

the

Toner

Cartridge

(and

Do not remove the ink cartridges
during
from packing
without
the ink cartridges

Operation

Manual

DISCLAIMS

ALL

Toner

will cause severe damage
to the
your Operation
Manual for proper

for

proper

OTHER

Drum

Unit

MFC/Facsimile
packaging.)

on
and

shipping.
Damage
to your
will VOID your warranty.

packaging.)

WARRANTIES

EXPRESSED

IMPLIED

INCLUDING,
WITHOUT
LIMITATION,
ANY
IMPLIED
WARRANTIES
OF
MERCHANTABILITY
OR FITNESS
FOR A PARTICULAR
PURPOSE,
EXCEPT
TO THE
EXTENT THAT ANY WARRANTIES
IMPLIED
BY LAW CANNOT
BE VALIDLY
WAIVED.
No oral or written
information,
advice
Authorized
Service
Centers,
Distributors,
another warranty
or modify this warranty.
and your exclusive
remedy against Brother
to operate

or representation
provided
by Brother,
its
Dealers,
Agents
or employees,
shall create
This warranty
states Brother's
entire liability
for any failure of the MFC/Facsimile
machine

properly.

Neither Brother nor
this MFC/Facsimile

anyone else involved
machine
shall
be

in the development,
production,
or
liable
for any indirect,
incidental,

delivery of
special,

consequential,
exemplary,
or punitive damages,
including lost profits, arising from the use
of or inability
to use the product,
even if advised
by the end user/purchaser
of the
possibility
of such damages.
Since some Provinces
do not allow the above limitation of
liability, such limitation
may not apply to you.
This

Limited

rights

which

Warranty
vary

from

gives

you

Providence

specific
to

legal

rights

and

you

may

also

have

other

Providence.

Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest
Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-6464.
Internet support: support@brother.ca or browse
Brother's Web Site: www.brother.com
Brother
1 Rue

International
Corporation
H6tel de Ville

Dollard-Des-Ormeaux,

H9B

(Canada)
3H6

Ltd.

Table of Contents
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Introduction

Using This Manual .............................................................................................

About Fax Machines ...........................................................................................

Control Panel Overview .....................................................................................

Caution ................................................................................................................

Choosing a Location ...........................................................................................

Connections .........................................................................................................

On-Screen
Programming

User-Friendly Programming ...........................................................................

Initial Setup

Getting Started ..................................................................................................

Setup Receh_e

Basic Receiving Operations.............................................................................22

Location and
Connections

AdvancedReceiving Operations.....................................................................26
Copy Functions.................................................................................................
30

Setup Send

BeforeYou Begin...............................................................................................
32
Basic Sending Operations ................................................................................34
Advanced Sending Operations ........................................................................35

SetupAuto DiM
Numbers

StoringNumbers for Easy Dialing ..................................................................39

Telephone (Voice) MakingVoiceCalls ...........................................................................................
43
Operation
Printing Reports

Fax Machine Settings and Activity .................................................................

Important
Inlbrmation

Standard TelephoneandFCC Notices............................................................47

Troubleshooting
and Maintenance

Troubleshooting

................................................................................................

Routine Maintenance .......................................................................................

Multi-Function
Link _ (option)

Multi-Function

Specifications

Specifications .....................................................................................................

Index ..................................................................................................................

Link _ (option) ........................................................................

Remote Fax Options (For FAX 770 Only) ....................................................

R-1

Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
IBM, IBM PC, MWAVEand IBM Aptiva are registered trademarks of
International Business Machines Corporation.
Visioneer PaperPort is a registered trademark of Visioneer, Inc.
Microsoft and MS-DOS are registered trademarks of Microsoft
Corporation.
Windows and Windows NT are registered trademarks of Microsoft in the
U.S. and other countries.
All other terms and brand and product names mentioned in this manual
are registered trademarks of their respective companies.

anD

duction
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Using This Manual
Thank you for purchasing a Brother fax machine (FAX). This fax machine
has been designed to be simple to use, with LCD screen prompts to guide
you through functions. However, you can use your fax machine to its fullest
potential by taking a few minutes to read this manual.
Additionally, your fax machine has a Help Key. Press _
list of basic operational steps and functions.

to print a

FindingInformation
All chapter headings and subheadings are listed in the Table of Contents.
You will be able to find information about a specific feature or function by
checking the Index at the back of this manual. Also, throughout this
manual, you'll see special symbols alerting you to important information,
cross-references, and warnings. Illustrations of some screen displays also
help you choose the correct key-presses.

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About Fax Machines
If you're a first-time fax machine user, fax operation might seem a little
mysterious. You'll soon get used to the unusual fax tones on your phone
line, and be able to send and receive faxes easily.

FaxTonesand Handshake
When someoneis sendinga fax, the fax machine sends fax calling tones (CNG
tones)--soft, intermittent beeps at 4-second intervals. You'll hear them when
you dial and press _, and they continue for about 40 seconds after dialing.
Duringthat time, the sendingmachine must begin the "handshake" with the
receivingmachine. Each time you use automaticprocedures to senda fax, you
are sending CNG tones over the phone line. You'll soon learn to listen for these
soft beeps each time you answer a phone on your fax line, so you know ifyou
are receiving a fax message.
The receiving fax responds with fax receiving tones--loud, chirping sounds.
A receiving fax chirps for about 40 seconds over the phone line, and the
screen displays RECEIVE. If your fax machine is set to the FAX ONLY
Mode, it will answer every call automatically with fax receiving tones. Even
if the other party hangs up, your fax machine continues to send the "chirps"
for about 40 seconds, and the screen continues to display "RECEIVE." To
cancel the receiving mode, press _.
When your fax machine answers in FAX/TELMode, the fax machine listens
for CNG tones and then responds with receiving tones.
The fax "handshake" is the time in which the sendingmachine's CNG tones
and the receiving machines "chirps" overlap. This must be for at least 2 to 4
seconds, so the machines can understand how each is sending and receiving the
fax. The handshake cannot begin until the call is answered, and the CNG tones
only last for about 40 seconds after the number is dialed. Therefore, it's
important for the receiving machine to answer the call in as few rings as
possible.
When you have an externaltelephone answering device(TAD)on your fax line,
your TADwill determine the number of rings before the call is answered.Pay
special attention to the directions in the Installation chapter for connecting a
TADto your fax machine.

ECM (ErrorCorrectionMode)
The Error Correction Mode (ECM) is a way for the fax machine to check
the integrity of a fax transmission while it is in progress. ECM
transmissions are possible only between machines that both have the ECM
feature. If they do, you may send and receive fax messages that are
continuously checked for their integrity.
Sufficient memory must be available in your fax machine for this feature to
work.

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Control Panel Overview
FAX750andFAX770

•

goo

.: -

£t

•

ModoR0soi_t_o_

•

Function

Tel-index

-_
L _

Volume

Hook

_ ........

..........
o
Hold

Help/Q

Scan

..........

_c .....

_E_;" "
Sort

C22D C22D C22DC22D

..........
o ::___

MNO

Enlarge/
Reduce

C=D C=D C=D C=D

.C_
Copy

Stop

Start

............
o @@@
Speed Dial

0""

. _____.__----_
m

O
0

Hook
Letsyoudial
telephoneandfax
nmnberswithout
liftingthehandset.

Hold
Lets you put calls
on hold.

Speed Dial
Lets you dial
stored phone
numbers by
pressing a twodigit number.
DialPad
Dials phone and fax
numbers, and can be
used as a keyboard
*brentering
infomlation into the
fax machine.

_1 Start
Sort
Usethiskeywhen
Starts an operation,
such as sending a
you wantmultiple
_;ax.
copiesof amultiple
pageoriginalcopied
in order.
O OneTouch

•
_

Res01utJ0n
Sets the resolution when
you send a I;axor make a
copy.

Mode
Dial Keys
Use to select how fax
machine will handle
These eight key's give
you instant access to
incoming calls.
previously stored
phone numbers.
_Set
Stores a function setting
into the fax ma&ine.
Help/Q.Scan
Prints a quick
reference Help List. _1 < (LeftArrow)
il_(Right
Arrow)
Also, lets you take
Volume
advantage of memory
transmission.
MDvesthe LCDcursor

Enlarge/Reduce
Use this key to
enlarge or reduce
copies depending on
the ratio you select:
150%, 125%, 120%,
100%, 93%, 87%,
75% or 50%. To
reduce the image size
automatically, select
AUTO.

_1_ RedJal/ Pause
Re-dials the last
number called.
Also inserts a
pause in autodial
numbers.
0

Oeo

Copy
Makesa copy.

I_1 Tel-index
Letsyoulookup
numbersstoredinthe
dialingmemory.

Stop
Stopsafax,cancels
anoperationorexits _
fromfunctionmode.

Function
Letsyouaccessthe
functionand
programmingmode.

totheleftor right.
Adjustsspeaker,ring
andhandsetvolume.
LiquidCrystalDisplay
Displays messages to
help you set up and
operateyour fax
machine.

n and
iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Caution
Never install telephone wiring during a lightning storm.
2

We recommend that this product be used with a surge protection device
to protect the product against lightning storms.
Never install a telephone jack in a wet location unless the jack is
specifically designed for a wet location.

Never touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the network interface.

15 Use caution when installing or modifying telephone lines.
6

Avoid using a telephone (other than a cordless type) during an electrical
storm. There may be a remote risk of electric shock from lightning.
Do not use the telephone to report a gas leak in the vicinity of the leak.
For PLUGGABLE EQUIPMENT, the socket-outlet should be installed
near the equipment and should be easily accessible.

illlllllllllllllllllllllllllllllllllllllllllllllli

Choosing a Location
Place your fax machine on a flat, stable surface, such as a desk. Select a
place that is free of vibration and shocks. Locate the fax machine near a
telephone jack and a standard, grounded power outlet.
Avoid placing your machine in a high-traffic area. Do not place near
heaters, air conditioners, water, chemicals or refrigerators. Do not expose
the fax machine to direct sunlight, excessive heat, moisture or dust. Do not
connect your machine to electrical outlets controlled by wall switches or
automatic timers. Disruption of power can wipe out information in the
unit's memory. Do not connect your machine to electrical outlets on the
same circuit as large appliances or other equipment that might disrupt the
power supply. Avoid interference sources, such as speakers or the base units
of cordless phones.

Loadthe Paper
The paper cassette can hold about 100 sheets of 20-lb. paper.
Open the paper cover.
Place up to 100 sheets of paper in the paper holder. Do not allow the
level of paper to pass maximum paper line on the paper guides.
Close the paper cover.
MaximumPaperLine

............................
"..................................................
-"-_ _
PaperGuides

AcceptablePaper
Size:
Weight:
Thkkness:

Letter, Legal and A4
17 lb. - 24 lb.
.0031 inches - .0039 inches

i
.....
'

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Connections
Connectingthe PowerCord
When you connect the power, the screen displays 01/01 00:00 FAX.
NOTICE:
1) This fax must be grounded using a three-prong plug.
2) Since the fax machine is grounded through the power outlet, you can
protect yourself from potentially hazardous electrical conditions on the
telephone network by keeping the power to your machine on when you
connect it to a telephone line. Similarly, you can protect yourself when
you want to move your machine, by disconnecting the telephone line
first, and then the power cord.
3) Lightning and power surges can damage this product! We recommend that
you use a quality surge protection device on the AC power line as well as
on the telephone line, or unplug the telephone line and electrical cords
during a lightning storm.

ConnectingtheTelephoneLine
Connect one end of the telephone line cord to the jack labeled LINE on the
left side of the fax machine. Connect the other end to a modular wall jack.

Special LineConsiderations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines
that pass incoming calls to each other if they are busy. The calls are usually
passed down or <'rolledover" to the next available phone line in a preset order.
Your fax machine can work in a roll over system as long as it is the last
number in the sequence, so the call cannot roll away. Do not put the
fax machine on any of the other numbers; when the other lines are busy and a
second fax call is received, the fax call is transferred to a line that does not
have a fax machine. Your fax machine will work best on a dedicated line.

Two-Line Phone System
A two-line phone system is nothing more than two separate phone numbers
on the same wall outlet. The two phone numbers can be on separate jacks
(RJ11) or combined into one jack (RJ14). Your machine must be plugged
into an RJll jack. RJll and RJ14 jacks may be equal in size and
appearance and both may contain four wires (black, red, green, yellow). To
test the type of jack, plug in a two-line phone and see if it can access both
lines. If it can, you must separate the line for your machine.
ConvertingTelephoneWall Outlets
There are three ways to convert to an RJ11 receptacle. The first two ways
may require assistance from the telephone company. You can change the
wall outlets from one RJ14 jack to two RJll jacks. Or, you can have an
RJll wall outlet installed and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex
adapter into an RJ14 outlet. It separates the wires into two separate RJll
jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your Brother
machine is on Line 1, plug the machine into L1 of the triplex adapter. If
your machine is on Line 2, plug it into L2 of the triplex adapter.
TriplexAdapter

RJ14 ...........

RJ11 ..........................
RJ14...................................

Installing Brother Machine, External Two-Line TAD,
and Two-Line Telephone
When you are installing an external

two-line telephone answering device

(TAD) and a two-line telephone, your machine must be isolated on one line
at both the wall jack and at the TAD. The most common connection is to put
the Blvther machine o17Line 2, which is our assumption in the jollowing
steps. The back of the two-line TAD must have two telephone jacks: one
labeled L1 or L1/L2, and the other labeled L2. You will need at least three
telephone line cords, the one that came with your machine and two for your
external two-line TAD. You will need a fourth line cord if you add a twoline telephone.

Place the two-line TAD and two-line telephone next to your
Brother machine.
Plug one end of the telephone line cord for your machine into the L2
jack of the triplex adapter. Plug the other end into the LINE jack on the
left side of the machine.
Plug one end of the first telephone line cord for your TAD into the L1
jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack
of the two-line TAD.
Plug one end of the second telephone line cord for your TAD into the
L2jack of the two-line TAD. Plug the other end into the EXT. jack on
the left side of the machine.
TriplexAdapter

TwoLinePhone

Ii
I I
UL_J

Ext

TwoLineExternalTAD

L1/L2

Line

BrotherMachine

You can keep two-line telephones on other wall outlets as always. There are
two ways to add a two-line telephone to the fax machine's wall outlet. You
can plug the telephone line cord from the two-line telephone into the LI+L2
jack of the triplex adapter. Or, you can plug the two-line telephone into the
TELjack of the two-line TAD.

Multi-LineConnections(PBX)
Most offices use a central telephone system. While it is often relatively
simple to connect the fax machine to a key system or a PBX (Private Branch
Exchange), we suggest that you contact the company that installed your
telephone system and ask them to connect the fax machine for you. It is
advisable to have a separate line for the fax machine. You can then leave the
fax machine in FAX ONLY Mode to receive faxes any time of day or night.
See

Easy Receive
p. 24

If the fax machine is to be connected to a multi-line system, ask your
installer to connect the unit to the last line on the system. This prevents the
unit from being activated each time a telephone call is received.
As with all fax units, this machine must be connectedto a two wire system.If
your line has more than two wires, proper connection of the fax machine
cannot be made.

Ifyouareinstallingthefax machinetoworkwith a PBX:
It is not guaranteed that the unit will operate correctly under all
circumstances with a PBX. Any cases of difficulty should be reported
first to the company that handles your PBX.
If all incoming calls will be answered by a switchboard operator, it is
recommended that the Answer Mode be set to MANUAL. All incoming
calls should initially be regarded as telephone calls.
The unit may be used with either pulse or tone dialing telephone service.

CustomFeaturesonYourPhoneLine
To learn how custom features may affect your faxing operations, please
refer to the Troubleshooting chapter, p. 52.

Connectingan External
Telephone
AnsweringDevice(TAD)
Sequence
You might choose to connect an additional answering system. When you
have an external TAD on the same telephone line as the fax machine, the
TAD answers all calls. The fax machine "listens" for fax calling (CNG)
tones. If it hears them, the fax machine takes over the call and receives the
fax. If it doesn't hear CNG tones, the fax machine lets the TAD continue
playing your outgoing message so your caller can leave you a voice
message.
The TAD must answer within four rings (the recommended setting is two
rings). The fax machine cannot hear CNG tones until the TAD has answered
the call, and with four rings there are only 8-10 seconds of CNG tones left
for the fax "handshake." Make sure you carefully follow instructions in this
manual for recording your outgoing message. We do not recommend using
the toll saver feature on your external answering machine if it exceeds 4
rings.
Do not connect a TAD elsewhere on the same phone line--your
and TAD will both try to control the line.

",,

YES!

fax machine

Connections
The external TAD must be plugged into the left side of the fax machine, into
the jack labeled EXT. Your fax machine cannot work properly if you plug
the TAD into a wall jack.
Plug the telephone line cord from the wall jack into the left side of the
fax machine, in the jack labeled LINE.
!2 Plug the telephone line cord from your TAD into the left side of the
fax machine, in the jack labeled EXT. (Make sure this cord is connected
to the TAD at the TAD's telephone line jack (not to telephone set jack).)
Set your external TAD to four rings or less. (The fax machine's Ring
Delay setting does not apply).
!4 Record the outgoing message (see below).
Set the TAD to answer calls.
!6 Set the Answer Mode to TAD:ANSWER MACH.
Outgoing Message (OGM)
Timing is important in recording this message. The message sets up the
ways to handle both manual and automatic fax reception.
Record 5 seconds of silence at the beginning of your message. (This
allows your fax machine time to listen for the fax CNG tones of
automatic transmissions before they stop.)
Limit your speaking to 20 seconds.
End your 20-second message by giving your Fax Receive Code for
people sending manual faxes. For example:
"After the beep, leave a message or send a fax by pressing * 5 1and
Start."

Connectingan ExternalTelephone
Your fax machine is equipped with a handset that you can use as a regular
phone. However, you can also connect a separate telephone (or telephone
answering device) directly to your fax machine.
Connect the modular plug on the telephone's line cord to the jack labeled
EXT. on the left side of the fax machine.
Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN
USE, and, if the fax machine handset is lifted, an alarm sounds. To
disconnect the call and switch to the fax machine, press {_{_.

creen
ming
iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

User-Friendly Programming
See

lJ3ingThis
Manual
p. 1

We have designed your fax machine with on-screen programming and a
Help key. User-friendly programming helps you take full advantage of all
the functions your fax machine has to offer.
Since your fax programming is done on the LCD, we created step-by-step
on-screen prompts to help you program your fax machine. All you need to
do is follow the prompts as they guide you through the function menu
selections and programming options and settings.

FunctionMode
Youcan access the functionmode by pressing _.
When you enter the
function mode, your fax machine displays a list of main menu options from
which you can choose. These options appear one after the other on the display.
Select an option by pressing _ when the option appears on the screen.
You can "scroll" more quickly through options by pressing [_. When the
screen displays your selection, press _. (Use [_ to scroll backward if you
passed your choice or to save key strokes. Both arrow keys show all options,
in the opposite order.)
Before you press _ after entering information in a field using the dial pad,
you can correct a mistake. Use [_ to back up and then type over the
incorrect characters.
When you finish a function, the screen displays ACCEPTED.
If you want to exit the Function Mode, press [_.

AlternatingDisplays
When you see alternating displays, the LCD sometimes alternates between
the currently selected option, and a help message giving brief instructions
about how to proceed. The display you'll probably see most often is shown
below, showing you, when you place a document in the feeder, that you can
dial a number and send a fax, or you can make a copy.

([F::FiF=::
L.- L. -=r"
[

NO,,
:ii:: ST'FiF;;:T"
])
r" r=:. E..== .==
L.- L. -=r"
[

FunctionSelectionTable
If you have a basic understanding of how to program your fax machine, you
can perform most of the programming settings without the Owner's Manual.
To help you understand the function selections, options, and settings that
are found in your fax programs, use the Function Selection Table below.

Function

Description

1.DATE/TIME

Enterdate andtimeforLCD
displayandto printon
transmissions.

2. STATION ID

Programname,faxnumberand
telephonenumberto appearon
eachtransmittedpage.

3. BEEPER

Adjustvolumelevelofbeeper.

4. VOLUME AMPLIFY Forthe hearing-impaired,
you

Factory Set
2000 l/l 00:00

More Info
pp. 16

p. 16, 17

LOW

p. 19

OFF

p. 20

TONE

p. 17

cansetthe volumeto
AMPLIFY:ON,
or eithera
permanentor temporarybasis.
5. TONE/PULSE
(ForCanadaOnly)

Selectsdialingmode.

Function

Description

1.RING DELAY

R1NGDELAY:
04 p. 23
Numberoffings beforefax
machineanswersin FAX/TELor
FAXmode.

2. F/T RING TIME

Setsthe timefor"doublering"in 20
FAX/TELmode.

pp. 23,24

3. EASY RECEIVE

ON
Receivefaxmessageswithout
pressingthe Startkey.
Entercodeto activateordeactivate ON(-51, #51)
machinefroma remotelocation.
AUTO
Reducessize ofimage.

p. 24

SelectssizeofpaperforPaxreceivingLETTER
Setsup yourfaxmachineto poll OFF
anotherfaxmachine.

p. 25

FaxReceiveOnly/PCPrimary/PC PC Primary
ReceiveOnly.

p. 60

Function

Description

More Info

1. COVERPG SETUP

Automaticallysendsa coverpage
youprogam.
Progam customizedmessagefor
faxcoverpage.

OFF

3. CONTRAST

Changelightnessordarknessofa
faxyouare sending.

AUTO

4. RESOLUTION

Allowsyouto changeresolutions
pageby page.

STANDARD p. 34

5. OVERSEAS MODE

Adjustsforsometimesdifficult
overseastransmissions

OFF

p. 35

6. CALL RESERVE

Youcansenda fax,then speak.
Senddocumentslater.

OFF

p. 38

8. POLLED TX

Setsup yourfaxmachinewith a
documentto be retrievedby
anotherfaxmachine.

OFF

Function

Description

4. REMOTE CODE
5. REDUCTION
6. PAPER
7. POLLING RX
8. MF LINK
(only available if you
have purchased MultiFunction Link option)

2. COVERPAGE MSG

7. DELAYED FAX

Cancela delayedfaxorpollingjob.

Factory Set

More Info

pp. 26,27
pp. 24,25

p. 27

p. 38
p. 38
p. 34

p. 36
p. 37

Function

Description

Factory Set

Senda faxnow,evenifyouhavethe
machinesetto senda faxlater,orif
youhaveit set forPolling.
__

p. 37
More

Info
l

,_lllii[ollill_llll

Function

Description

Factory Set

1.ONE-TOUCHDIAL Dialnumbersstoredin menlory
by pressingonlyonekey.
2. SPEED-DIAL
Dialnumbersstoredin memory
by pressingonlythreekeys.
3. SETUPGROUPS
Setup a Groupnumberfor
broadcasting.

More Info
p. 39
p. 41
p. 42

_Olitig'!
Function

Description

Factory Set

More Info

OFF

XMIT REPORT

pp.4546
INTERVAL:
OFF pp.4546

2. ACT.REPORT
3. ALL DIAL

Printlistsandreportsofactivity.

pp.4546

4. TEL. INDEX

(Detailsin Chapter9)

p. 45

5. USER SETTINGS

pp.4546

6. MEMORY STATUS

pp.4546

Function

Description

Factory Set

1.FAX FWD/PAGING Setfaxmachineto forward
OFF
fax/message--OR--tocall your
pager.
2. FAX STORAGE
Storeincomingfaxin memoryfox OFF
remoteretrieval.
3. REMOTE ACCESS

Setcodeforretrievingfaxes.

4. PRINT FAX

Printincomingfaxesstoredin the
memory.

Function

Description

DISTINCTIVE

2. CALLERID

159..'X.-

More Info
p.R-3

p.R-3
p.R-3
p. 27

Factory Set

More Info

UsewithphonecompanydistinctiveOFF
ringingserviceto registerthering
patternwithPaxmachine.

pp.27-29

Vieworprint a listof the last30
CallerIDs storedin memory.

pp.29-30

Setup
iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Getting Started
After you have assembled your machine using the Brother StartCard,
continue the initial setup by programming the rest of the initial settings.

SettingDateandTime
Your fax machine displays the date and time, and prints it on every fax you
send.
In the event of a power failure, the fax machine maintains date and time
information for up to two hours. All other settings remain unaffected.
Press _,

[_, _.
[[ii: H "T"
[ii:F;I: :'f:[ii:i:::iF;I:11::.::::.::

]

Enter the last two digits of the year and press [_.
[ E i..iT E F;;: M0 i..iT H ::::.::
::.::

]

Enter two digits for the month and press [_). (For example, enter 09 for
September, or 10 for October)
[ E i..iT' E F;;: iZZZ_
i:::i:_:::::.::
::.::
4

]

Enter two digits for the day and press [_. (For example, 06)
[ E i..iT E F;;: T iZME ::::.::::.::
:: ::.::
::.::]
Enter the time in 24-hour format and press [_. (For example, enter
15:25 for 3:25 PM)

1:6 Press (_. The screen now displays the date and time you set, and
displays it whenever the fax machine is standing by.

SettingStationID
You can store your name, fax number, and telephone number to be printed
on all fax pages.
1

Press _,

[_, [_.

[ F:i=i::,::
:

]

Enter your fax number (up to 20 digits) and press [_.
tr iiii:
L:

]

Enter your telephone number (up to 20 digits) and press [_. If your
telephone number and fax number are the same, enter the same number
again. The screen displays your entry.

_.i i:::i
Miiii:
:

Use the dial pad to enter your name (up to 20 characters) and press {_.
(You can use the chart on next page to help you enter letters.)
:15 Press [_.

The screen returns to the date and time.

SettingDialingMode(Tone/Pulse)(For CanadaOnly)
Yourfax machine comes set to accommodatetone (multi-frequency)dialing
service. If you have pulse (rotary) dialing service, you need to change the
dialing mode.
Press _,

[_, [_.
[i::) i i:::ii....i i..i(iii: T'0 i..iiiii:';:'

[ i:?i i:::ii....i i..i(iii:: F::'U i....:iii;iiii:
';:'
J
Use [_ or [_ to select TONE or PULSE and press [_.
Press {_ to exit.

Detailsfor EnteringText
When you are setting certain functions, such as the Station ID, you may
need to enter text into the fax machine. Most keys on the dial pad have three
or four letters printed above them. The keys for 0, # and * don't have
printed letters because they are used for special characters.
By pressing the appropriate number on the dial pad the correct number of
times, you can access the character you want.

Press Key

one time

two times

three times

four times

Inserting spaces
If you want to enter a blank space, press {_ twice.
Making corrections
If you entered a letter incorrectly and want to change it, press [_ to move
the cursor after the last correct letter. Then press _;

the letters above and

to the right of the cursor are deleted. Re-enter the correct text and/or digits.
You can also back up and type over incorrect letters.

Repeating letters
If you need to enter a character assigned to the same key as the previous
character, press {_ to move the cursor to the right.

Specialcharactersand symbols
Press_for

(space)!"#$%&'()*+,-./

Press # for :;<=>?@[]A_
Press 0 for t_AI_I_iCI_OO

TheTelephone
Consumer
ProtectionAct of 1991makesit
unlawfulforanypersontousea computer
or electronic
device
tosendanymessage
viaa telephone
faxmachine
unlesssuch
messages
clearlycontain,in a marginatthetoporbottomof
eachtransmitted
page,or onthefirstpageofthetransmission,
thedateandtimeit issentandanidentification
ofthebusiness
orotherentityorotherindividualsending
themessage
andthe
telephone
numberof thesendingmachines
or suchbusiness,
otherentityorindividual.
Inordertoprogram
thisinformation
intoyourfaxmachine,
you
should
complete
thestepsdescribed
onpage16and17.

•

The telephone number you enter is used only for Call Back Message
and Cover Page features.

•

If you do not enter a fax number, no additional information can be
entered.

To enter a space, press [_ once between numbers and twice between
characters.
If your Station ID has already been programmed, the screen prompts
"1" to make a change, or "2" to exit without changing.

SettingBeeperVolume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.
When the beeper is set to LOW or HIGH, the fax machine beeps every time
you press a key or make an error, and at the end of fax sending or receiving.
Press _,

[_, [_.

Press [_ or [_ to select your setting and press [_.
Press _

to exit.

Settingthe HandsetVolume
Before you begin to use the fax machine, you must decide if you need to set
the handset volume to AMPLIFY:ON for a user who is hearing-impaired.
The AMPLIFY volume level complies with FCC standards.
VOLUME AMPLIFY: OFF
This default setting is appropriate if none of the users are hearing-impaired.
During a conversation, users can press _
or _
on the control panel to
adjust the volume. When the handset is replaced, the handset volume remain
until you change it again.
VOLUME AMPLIFY: ON-TEMPORARY
This setting is appropriate if some of the users are hearing-impaired. During
a conversation, users can press [_ or [_ on the control panel to adjust
the volume to LOW, HIGH or AMPLIFY.When the handset is replaced, the
handset volume will returns to the default setting of LOW.
VOL AMPLIFY:ON-PERMANENT
Choose VOL AMPLIFY:ON-PERMANENT if all of the users are hearingimpaired. During a conversation, users can press _
or _
on the control
panel to adjust the volume to LOW, HIGH or AMPLIFY. When the handset
is replaced, the handset volume returns to the default setting of AMPLIFY.
When you press _
or _
on the control panel to adjust the volume, the
display shows the setting you are choosing. Each key press changes the
volume to the next setting.
It is important that you do not choose PERMANENT unless all users
are hearing-impaired. Otherwise,the default setting of AMPLIFYmay
damage the hearing of some users.
SettingVolume Amplify
Please carefully read "Setting the Handset Volume" before you do the
following steps:
Press _,

[_, [_.

•::::[:::.L.. [:::.i.... [

".::

"::."

:::.:

.::::[:::. [

Press [_ or {_ to select VOLAMPLIFY:OFF?
hearing-impaired
hearing-impaired,

and go to Step 4--OR--If

if none of the users are
some or all of the users are

select VOL AMPLIFY:ON?.

Press [_ or [_ to select PERMANENT? if all the users are hearingimpaired--OR--Select TEMPORARY? if only some of the users are
hearing-impaired.
4.

Press (_.
Press [_ to exit.

Settingthe SpeakerVolume
You can adjust the speaker volume when your fax machine is onhook (after
you pressed [_), by selecting a speaker volume level.
Press [1_ or [_ to adjust the volume level. The display shows the setting
you are choosing. Each key press changes the volume to the next setting.
The new setting will remain until you change it again.

Settingthe RingVolume
You can adjust the ring volume when your fax machine is idle. You can
select a ring volume level or press until the ring is off.
Press [_ or [_ to adjust the volume level. With each key press, the
fax machine rings so you can hear the current setting and the display shows
the setting you are choosing. Each key press changes the volume to the next
setting. The new setting will remain until you change it again.

MemoryStorage
In the event of a power failure, all settings in the INITIAL SETUP, SETUP
RECEIVE, SET AUTO DIAL and REMOTE FAX OPT plus the COVERPG
SETUP and COVERPAGE MSG (from SETUP SEND) functions are stored
permanently. Youmay have to reset the date and time.

p Receive
iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Basic Receiving Operations
SelectAnswerMode
See

Distinctive
Ring
p. 27

MANUAL--You must answer all calls yourself. If you hear fax tones, press
to begin receiving the fax, then hang up. You can use this mode with
Distinctive Ringing.

FAX ONLY--The fax machine automatically answers every call as a fax
call. You cannot receive a voice call, but you can dial out and make a voice
call.
See

For FAX/TEL
Mode Only
p. 26

FAX/TEL--The
fax machine automatically answers every call. If the call is
a fax, it prints the fax. If the call is not a fax, it signals you with a double
ring (ring-ring), different from the phone company ringing, to alert you to
pick up the call. If you select this setting, you'll need to set the Ring Delay
and F/T Ring Time features (on the following pages). If you have extension
phones on the same line as the fax machine, set Ring Delay to 4.

TAD--This is the only setting in which you can use an external answering
machine. Your telephone answering device is connected to your FAX, and
answers every call. Once the TAD answers, the FAX listens for fax tones.
If it detects fax tones, it prints the fax.
The TAD setting works only with an external telephone answering device
(TAD); it does not work with telephone company voice mail. Ring Delay
and F/T Ring Time do not work in this setting.
Current
AnswerMode ..................................

•
t,IHL: MANUAL
Fff,_._
: FAXONLY
F!T : FAX/TEL
Set

C22D G22D C22D
L_

Volume _H

Mode

Resolution

C22D

TRD : EXTERNAL
ANSWERINGSYSTEM

To select or change your Answer Mode

Press _.

The screen displays your current selection.
[.

F::i:::i
::':: 0 t.ii...."? J

F::i:::i::.::
.......
r EL J

[ T'i:::i[? ::i:::ii..i:.iii;
ij.iE F;;: Mi:::iEZ:
H :: J
[.

Mi:::ii".i
i...ii:::ii....J

Continue to press @ until your new selection appears. After 2
seconds, the screen returns to the date and time display, along with your
new Answer Mode setting.
If you're changing Answer Mode while in another operation, the screen
returns to the current operation display.

See

Easy Receive
p. 24
and
Opemtion fi'om
Extension

SettingRingDelay
The Ring Delay setting determines the number of times the fax machine
rings before it answers. If you have extension phones on the same line as
the fax machine, keep the Ring Delay default setting of 4.
Press _,

Telephone
p. 26

Press [_ or [_ to select how many times the line rings before the
fax machine answers (00 - 04) and press [_. If you select 00, the line
doesn't ring at all.

and

ForFAX/TEL
Mode Only
p. 26

[_, [_.

Press _

to exit.

SettingFIT RingTime
You need to determine how long the fax machine will notify you with its
special double ring when you have a voice call. This ringing happens after
the initial ringing from the phone company. Only the fax machine rings, for
20, 30, 40 or 70 seconds; no other phones on the same line ring the special
double ring. However, you can answer the call on any phone on the same
line as the fax machine.
Press _,

[_, [_.

Press [_ or [_ to select how long the fax machine will ring to alert you
that you have a voice call and press [_.
[. F;;:iZi..iEZiii
"i"iZMiiiiZ
:: 2 E;i!E
:iii;iiiiZ
EZZZ:
J
Press _

to exit.

Now, when a call comes in and the machine is set to FAX/TELMode, all
phones on this line will ring the number of times you selected in Ring
Delay.
You can let the fax machine pick up and detect if it's a fax or voice call. If
it's a fax call, the machine prints the fax. If it's a voice call, the machine
signals you with a double ring for the length of time you selected in F/T
Ring Time.
Even if the caller hangs up during the double ringing, the fax machine
continues for the set time.

Easy Receive
See

Opel_ltion fi_om

Extension

Telephone
p. 26
and
ForFAX/TEL
ModeOnly
p. 26

When you use this feature, you don't have to press _
when you answer a
fax call and hear calling beeps. Just hold the handset and wait a few
seconds. When you see RECEIVE on the fax screen or when you hear
"chirps" through the handset of an extension phone connected to another
wall jack, just replace the handset, and your machine does the rest.
Selecting ON allows the fax machine to receive fax calls automatically,
even if you lift the handset of an extension or external phone. Selecting
SEMI lets the machine receive the call only if you've answered it at the fax
machine. Selecting OFF means you'll have to activate the fax machine
yourself, by pressing _
or by pressing [_ [_ [_ if you are not at your
machine.
If you've set the feature to ON, but your fax machine doesn't automatically
connect a fax call when you lift an external or extension phone handset,
press the Fax Receive code [_ [_ [_. At the fax machine, lift the handset
and press _.
Press _,

[_.

Use [_ or [_ to select ON, SEMI or OFF and press _.
Press [_ to exit.

Printinga ReducedIncomingDocument
You can always reduce the size of an incoming fax to a fixed percentage,
regardless of the size of the paper (up to legal) in your fax machine. If you
choose AUTO, your machine chooses the level of reduction for you.
Press @,

[_, _.
[.!!5,, i;:iiiiZ
i3 i...i
(2T i O i..i

Use [_ or [_ to select the reduction ratio you want (AUTO, 93%, 87%
or 75%) and press [_. Choose 100% if you don't want a reduction.
Press [_

to exit.

Recommended Reductions
If your paper is letter size (8.5" x 11"), and the incoming fax is
letter size, select 93%
A4, select 87%
legal size, select 75%.
If your paper is A4 (8.2" x 11.6"), and the incoming fax is
letter size, select 100%
A4, select 93%

If your paper is legal size (8.5" x 14"), and the incoming fax is
letter size, select 100%
A4, select 100%
legal size, select 93%.

SettingPaperSize
You can use three sizes of paper for printing your faxes--letter, legal and
A4. When you change the kind of paper you have loaded in the fax
machine, you will need to change the setting for paper size, so your
machine will know how to fit the incoming fax on the page. You can also
select the level of page reduction to fit on the paper in your machine.
Press @,

[_, [_.
[ 6 ,, F::'i:::iF::'iiiilF;;:

Use [_ or [_ to select LETTER, LEGAL or A4 and press {_.

(I i_''NZi

Lic T iI 0 bi J)

Press [_ if you want to change the reduction setting--OR--Press
to go to Step 5.
Use [_ or [_ to select AUTO, 100%, 93%, 87% or 75% and press
Press [_

to exit.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Advanced Receiving Operations
OperationfromExternalor ExtensionTelephone
See

Easy Receive
p. 24
See

SettingF/T
Ring Time
p. 23

If you answer a fax call on an extension phone or on an external phone in
the EXT. jack, you can make your fax machine take over by using the Fax
Receive Code. When you press the Fax Receive Code [_ [_ [_, the fax
machine starts to receive a fax.
If the fax machine answers a voice call and double-rings for you to take
over, use the Telephone Answer Code [_ [_ [_ to take the call at an
extension phone.
If you answer a call, and no one is on the line, assume you're receiving a
fax. At the fax machine phone, press _,
then hang up. At an extension
phone, press [_ [_ [_, wait for fax receiving tones (chirps), then hang up.
At an external phone, press [_ [_ [_ and wait for the phone to be
disconnected (the screen displays RECEIVE) before you hang up. (Your
caller will have to press _ to send the fax.)
For FAX/TEL Mode Only
When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time
(double ringing) to alert you to a voice call. If you're at the fax machine,
you can lift the handset to answer.
If you're at an extension phone, you'll need to lift the handset during the
F/T Ring Time and press [_ [_ [_ between the double rings. If no one is
on the line, or if someone wants to send you a fax, send the call back to the
fax machine by pressing [_ [_ [_.
Changing Remote Codes
Remote Codes might not work with some telephone systems. The preset Fax
Receive Code is [_ [_ [_. The preset Telephone Answer Code is

If you are always disconnected when accessing your external TAD remotely,
try changing the Fax Receive Code from [_ [_ [_ to [_ [_ [_ and the
Telephone Answer Code from I_ [_ [_ to [_ [_ [_.

TochangeRemoteCodes
i!1 Press @,

[_, [_.

Press [_ or [_ to select ON (or OFF) and press _.
[ F:;:
E M0 T E f::iC 1 ,, :: 0 i..i? J
If you want to, enter a new Fax Receive Code, then press [_.
[. F::i:::i
',:':', F;I:
E C:E i [..iE :: :'.-':
!!5i

!4 If you want to, enter a new Telephone Answer Code, then press [_.
[ T'E i,
!5 Press _

i:::ii..i:iii;
i._.i
E F:;::::i:i:!!5i

to exit.

Printinga Fax in Memory(For FAX770 Only)
If you have Fax Storage ON for remote retrieval, you can still print a fax in
the memory when you are at your machine:
See

T.rni.g on Fax
Storage
in Remote Fax

Press _,

[_, _.

::;2 Press _.
Press [_].

Options

Polling

See

Gmceling a
Sehe&led Job
p. 37

Polling is the process of retrieving faxes from another fax machine. You can
use your fax machine to "poll" other machines, or you can have someone
poll your machine. All parties involved in polling need to set up their fax
machines to accommodate polling. When someone polls your machine to
receive a fax, they pay for the call; if you poll someone's fax machine to
receive a fax, you pay for the call.
For more information call our fax-back system 1-800-521-2846 (USA),
1-800-681-9838 (From within Canada) and request Document #: 21700.
Some fax machines do not respond to the polling function.

DistinctiveRing
This fax machine feature lets you use the Distinctive Ring subscriber
service offered by some telephone companies, which allows you to have
several telephone numbers on one phone line. Each phone number has its
own Distinctive Ring pattern, so you know which phone number is ringing.
This is one way you can have a separate phone number for your fax
machine.

Yourfaxmachine
hasa Distinctive
Ringfunction,
allowingyoutodedicate
onephone
number
justforreceiving
faxes.
You'llneedtofollowthe
directions
belowto"register"
thenewDistinctive
Ringpattern,
thatwas
assigned
bytheTelephone
Company,
soyourfaxmachine
canrecognize
its
incoming
calls.
Youcanchange
orcanceltheDistinctive
Ringpattern
atanytime.Youcan
switchit off temporarily,
thenturnit backon.Whenyougetanewfax
number,
makesureyouresetthisfunction.
Youcanregister
onlyoneDistinctive
Ringpatternwiththefaxmachine.
Some
ringingpatterns
cannot
beregistered.
• Thefaxmachine
will answer
onlycallstoitsregistered
number.
• TohaveyourTADanswer
onlythemainnumber,
thefaxmachine
must
bein Manual
Mode.
•

InFAX/TELorFAXONLYmode,thefaxmachine
will answer
all
numbers
onthephoneline.

Registeringthe Distinctive Ring Pattern
ii_1
_ Disconnect the fax machine from any TAD or telephone company voice
mail.
Set the fax machine to MANUAL mode.

Press @,

[_, {_.

Press [_ or [_ to select DISTINCTIVE:SET? and press [_.
Press [_ or [_ to select the prestored ring pattern you want to assign
and press [_J. (You will hear each pattern as you scroll through the four
patterns.) Be sure to choose the pattern assigned by the Telephone
Company.

long- long

short- long - short

short- short- long

very long (normalpattern)

Press _

to exit.

Once you've registered the Distinctive Ring pattern in your fax machine,
you can turn this feature ON (or OFF), by following Steps 1 to 4 on the
previous page.

CallerID

Printing Gtller
ID List
p. 30

The Caller ID feature of this fax machine lets you use the Caller ID
subscriber service offered by many local phone companies. After a few
rings, the screen displays the telephone number of your caller (or name, if
available). Once you pick up the handset, the Caller ID information
disappears from the screen, but the call information remains stored in the
Caller ID memory.
Youwill see the first 16 characters of the number or name.
OUT-OF-AREAdisplay means call originates outside your Caller ID
service area.
PRIVATECALL display means the caller has intentionally blocked
transmission of information.

CALLPICKUPdisplayremainson screenwhenno Caller ID
informationwas transmitted.
If both the name and number are received, the screen displays only the name.
You can print a list of Caller ID information received by your fax machine.
Caller ID service varies with different carriers. Call your local phone
company to determine what kind of service is available in your area.

Viewing Caller ID List
Caller ID memory stores information for up to thirty calls; when the thirty-first
call comes in, information about the first call is erased. You can scroll through
Caller ID information to review those calls made to your fax machine.

Press _,

[_, [_.

Press [_ or [_ to select DISPLAY #? and press {_.
The screen displays the ID of the most recent call. If the name was not
received, it will not be displayed.
Press [_ or [_ to scroll through the Caller ID memory and select the
Caller ID you want to view and press [_.
The screen shows the caller's name and number and the date and time
of the call.
Press [_ or [_ to return to the Caller ID listing--OR--Press [_

to exit.

Printing Caller ID List

:;1 Press _,

[_, _.

Press [_ or [_ to select PRINT REPORT? and press [_].

Press _.

CallWaitingCallerID
The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID
service offered by many local telephone companies. This feature displays
the telephone number (or name, if available) of Call Waiting callers on your
fax machine's screen.
To answer a Call Waiting signal while you're talking on the phone, ask
the other party if you can put them on Hold to catch the other call. The
screen displays the Caller ID.
Press _

to switch to the second call.

To switch back to the first call, press _

again.

Either caller can hang up at any time. However, if you hang up you will
disconnect both callers.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Copy Functions
Your fax machine cannot scan anything closer than one-eighth inch from the
edge of the paper. The default resolution for a single copy is Super Fine.
Set the resolution to PHOTO for photographs.
_,

Place document face down in the feeder.

12 Press _.

(Wait 5 seconds or press _

for faster response.)

To cancel, press [_.
Do NOT pull on the paper while copying is in progress.

Multiple Copies
You can make multiple copies using your fax machine, and you can choose
whether the copies will be STACKED (all copies of page 1, then all copies
of page 2, etc.) or SORTED (collated). The default resolution for multiple
copies is Fine.
Place the document face down in the feeder.
!2 If you want copies "stacked," press {_--OR--Ifyou
"sorted" (collated), press _.

want copies

Enter the number (1-99) of copies you want.
!4 Press {_.
If you selected @ or STACK after pressing {_ and get a MEMORY
FULL message while you are scanning the first page, press {_ to cancel
the job and restart to make a single copy. If you selected _ and the
MEMORY FULL message appears while scanning subsequent pages, you
can press {_ to copy the portion that is in memory, or press {_ to cancel.
To restart the copy job using less memory, press [_ for stacked copies.
Reducing and Enlarging Copies
When making copies, you can reduce or enlarge the size of the printed image.
Toreduce to the size of your selected paper automatically, select AUTO. To
select a reduction ratio, choose 93%, 87%, 75% or 50%. To enlarge a
document, select 150%, 125% or 120%. To print a document at its original
size, select 100%.

Insertthe documentfacedownin the feeder.
2

Press [Enlarge/Reduce}.
Use [_ or {_ to choosea reductionratiosetting.

!4 Press{_--OR--{_,

if you want sorted copies.

!5 Enterthe number(1-99) of copiesyou want.For example,press {_ for
ninecopies.
Press{_].

Send
iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Before You Begin
•

Documents must be between 5.8 and 8.5 inches wide, and 5.9 and 23.7
inches long. Your fax machine can only scan an image 8.2 inches wide,
regardless of how wide the paper is.

•

Make sure you insert documents face down, top edge first.

•

Adjust the paper guides to fit the width of your document.

PaperGuides...........

............

•

The automatic document feeder (ADF) can hold up to 10 pages, feeding
each one individually through the fax machine. Use standard
(17 lb-24 lb) paper when using the ADF; if you're using heavier paper,
feed each sheet individually to prevent paper jams.

•

Press _
(before you send the fax) to select the resolution for the
document you're sending.

•

DO NOT use curled, wrinkled, folded or ripped paper, or paper with
staples, paper clips, paste or tape attached. DO NOT use cardboard,
newspaper or fabric.

•

Make sure documents written with ink are completely dry.

See

Resolution
p. 34

ManualTransmission
Manual transmission lets you hear the dial tone, ringing and fax receiving
tones before sending the fax.
Insert the document face down in the feeder.
Pick up the handset and listen for a dial tone
--OR--press _
and listen for a dial tone.
See

One-Touch
Dialing
p. 43

Enter the fax number you want to call (you can enter the digits using
the dial pad, or you can enter a One Touch or Speed Dial number or you
can call from the Tel-index).
;:4 When you hear the fax tone, press _.
!:'5 If you're using the handset, hang up.

AutomaticTransmission
This is the easiest way to send a fax. IMPORTANT: Do not pick up the
handset, or press [_.
Insert the document face down in the feeder.
See

SpeedDialing
p. 44

Enter the fax number from One Touch, Speed Dial, Tel-index or the
dial pad.
Press _.

Manualand AutomaticFax Redial
If you're sending ajax manually and the line is busy, press _
retry the number.

If you'm sending ajax automatically and the line is busy, the fax machine
will redial automatically

up to three times at 5 minute intervals.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Basic Sending Operations
Contrast
If your document is very light or very dark, you might want to set the
contrast accordingly. Use S.LIGHT to send a very light document. Use
S.DARK to send a very dark document.
Insert the document, face down, in the feeder.
Press _,

[_3, _.

Use {_ or [_ to select AUTO, S.LIGHT or S.DARK and press {_.
4

Press [_ if you are finished choosing settings, and go to Step 5--OR-Press [_ if you want to select additional settings. The display returns to
the Setup Send menu.

1:5 Enter a fax number and press _
make a copy.

to send a fax--OR--Press

Resolution
When you have a document in the feeder, you can use the _
key.
Press _
continuously until you see your selection on the screen.
Standard--suitable

for most typed documents.

Fine--good for small print; transmits a little slower than standard
resolution.
Super Fine--good for small print or artwork; transmits slower than fine
resolution.
Photo--use when documenthas varying shades of gray; slowest transmission
time.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Advanced Sending Operations
OverseasMode
If you have difficulty sending a fax overseas, use the Overseas mode.
After you send a fax using this feature, the feature turns itself off.
Insert document.
Press @,

[_, [_.

[. !!5,, 0 i...i
E F;I:
:iii;
E i:::i
:iii; M0 [? F
J
Press [_ or [_ to select ON (or OFF) and press (_.
4

Press [_ if you want to select additional settings. The display returns to
the Setup Send menu--OR--Press
settings and go to Step 5.

[_ if you are finished choosing

Enter the fax number you're calling.

Press _.

QuickScan FaxTransmission
You can scan a fax into the fax machine's memory to be sent as soon as the
scan is complete. This way, you don't have to wait for the entire fax to be
transmitted before you retrieve your original.
If you get a MEMORY FULL message while scanning the first page of a
fax, press [_ to cancel the scan. If you get a MEMORYFULL message
while scanning in a subsequent page, you'll have the option to press _
to
transmit the pages scanned so far, or to press _ to cancel the Quick Scan
operation.
Insert the document in the feeder.
Press _.

The screen indicates how much memory is available.

Enter the fax number.
Press _
to begin scanning the document into memory. Once
scanning is completed, the fax machine dials the call.

DelayedFAX
You can use this function to send a fax up to 24 hours later.
Insert the document in the feeder.
Youcan press _
to use memory transmission--OR--Leave the
document in the feeder to be scanned at the specified time.
Press _,

[_, [_.

1:4 Enter the time you want the fax to be sent, in 24-hour format and press
[_. (For example, enter 19:45 for 7:45 PM)
i5

Press [_ if you want to select additional settings. The display returns to
the Setup Send menu--OR--Press
settings and go to Step 6.
(_ L_':-

[_ if you are finished choosing

! o o :i.;;

Enter the fax number.
Press _. The fax machine will wait until the time you have entered to
send the fax.

Broadcasting
See

Se_g @
Groupsfor
Broadcasting
p. 42

Using the numbers you have stored in Groups, One Touch and Speed Dial
memory, you can "broadcast" faxes automatically to a maximum of 47
different locations in a few simple steps.
After the Broadcast is completed, a Broadcast Report will be printed
automatically to let you know the results.
Insert the document in the feeder.
Press _.

The screen displays how much memory is available.

Enter the One Touch and Speed Dial numbers (one after the other) or a
Group Number you have stored.
!4 Press _.
The fax machine stores the document in memory, then
transmits it to all the numbers you entered. If the line is busy, your
machine will retry.
Press [_

during transmission to cancel the current fax broadcast.

SettingUp for PollingTransmit
Polling Transmit is when you set up your fax machine to wait with a
document so another fax machine can retrieve it.
For more information call our fax-back system at 1-800-521-2846 (USA),
1-800-681-9838 (From within Canada) and request Document #: 21700.

Cancelinga ScheduledJob
You can cancel tasks you've scheduled, such as Delayed Fax or Polling
Transmit.
Press @,
[_. Any waiting jobs appear on the display. If there are
no jobs waiting, the screen displays NO JOB WAITING.
[. 4 ,, E::::
i:::i
i".iE::::
iiii;
i........i E:::E
iiii:

If yOUhave more than two jobs waiting, use [_ or _ to select the job
you want to cancel and press [_.
--OR-If you have only one job waiting, go to Step 3.
Press [_ to cancel--OR--Press
!4 Press _

[_ to exit without canceling.

to exit.

InterruptingDelayedFax and PollingTransmitJobs
You can send a fax or make a copy now, even if you have the fax machine
set to send a fax later, or if you have it set to be polled. However, you cannot
use automatic redial or the function mode.
Press @,

[f_.

Wait 2 seconds, then remove the documents that are waiting in the
feeder.
[ i; i..i:iii;
iiii;
i::i:
T' i;?0 E2i...i
Miiii;
i".i"T' J
Place the document you want to send now in the feeder.
!4 Enter the number for the fax you want to send now.
!5 Press _.
After the transmission is finished, return the first document to the
feeder.
Press _,

[f_ to restore the Delayed Fax and/or Polling.

If you set up a Delayed Fax or Polling Transmit job in memory using
_,

you don't have to interrupt it to send a fax or make a copy.

MoreAdvancedFeatures

(CallBrotherfax-backsystem)
Your machine has additional advanced features and functions that are not
included in this manual. To receive faxed instructions, please call our
automated Brother fax-back system at 1-800-521-2846 and enter the
Document Numbers for the following scripts:
• Polling (Doc #: 21700)
• Cover Page (Doc #: 20917)
• Call Reservation (Doc #: 21701)
• Print Sample Call Back Message (Doc #: 21702)
• Next Fax Reservation (Doc #: 21703)
• Multiple Resolution Transmission (Doc #: 21704)
• Glossary (Doc #: 21705)

up Auto Dial
bers
iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Storing Numbers for Easy Dialing
You can set up your fax machine to do three types of easy dialing:
One Touch, Speed Dial, and Groups for Broadcasting of faxes.

StoringOneTouchDial Numbers
See

One Touch

Dialiug
p. 43

Youcan store eight fax/phone numbers that you can dial by pressing one key.
Youalso can store names with these numbers. When you press a One Touch
dial location, the screen displays the name or number as the call is dialed.
One Touchkeys are not the dial pad keys. They are the eight keys (numbers
O1 08) located to the right of the dial pad.
Press _,

If], [_.

Press the One Touch key where you want to store a number. (One Touch
key [_ is pre-programmed for Brother Fax-Back System, USA only.
You can override it if you wish.) The screen displays the location you
selected.
Enter a number (up to 20 digits) and press _. If you want to enter a
pause in the dialing sequence (to wait for an "outside line," for
example), press _
as you're entering digits. Pressing
enters a 3.5-second pause when the number is dialed, and a
dash appears on the screen.
[ i..ii:::iME :
J
Use the dial pad to enter the name or company (up to 15 characters) and
press _. You can use the chart on page 17to help you enter letters
--OR--Go to Step 5 to store the number without a name.

See

Entering Text

p. 17

i'5 Use [_ or [_ to select the type of number and press [_.
FAX

a fax only number

TEL

a telephone (voice) number

FAX/TEL both a fax and telephone (voice) number
CHAIN
6

a number (usually an access code) for chain dialing.

Returnto Step 2 to storeanother One-Touchnumber--OR--Press _

to exit.

WhenyoudialanAUTODIALnumber,
thescreen
displays
thename
you'vestored,
or,if youhaven'tstored
aname,
thenumber
you'vestored.
If youmustwaitforanother
dialtoneatanypointinthedialing sequence,
store a pause at that place in the number by pressing [RediaI/Pause].
Each key
press adds a 3.5 second pause.
Youcan use chain dialing to store long dialing sequences.For example, to store
9 1201 555 1234 987 65 4321, divide the number into two parts. Storethe first
part as a Chain type number (this tells the system that the dialing sequence is
not complete).
CHAIN--9 1 201 555 1234
The last part of the One Touch number must be stored as any of the other
following three types.
FAX or FAX/TEL or TEL--987 65 4321
Now, when you dial, just press the two keys (one after the other, in order)
where you've stored the two parts of the number.

StoringSpeedDial Numbers
See

Speed Dialing

p. 44

Youcan store Speed Dial numbers, when you dial by pressing only three
keys. There are 40 Speed Dial locations. Even if you lose electrical power,
numbers stored in memory will not be lost.
Press _,

[_, _.
[:iii;F:=[iii:
[iii:
[)'" [) :[ i:::i
[...?

:1:1:

Use the dial pad to enter a two-digit location (01-40) andpress _.

Enter the number (up to 20 digits) and press [_.
[ Ni:::iNE :
See

Use the dial pad to enter the name or company (up to 15 characters) and
press G--OR--Press
_ to store the number without a name.

Entering Text

p. 17
i5

Use {_ or [_ to select the type of number and press [_.
FAX

a fax number

TEL

a telephone (voice) number

FAX/TEL both a fax and telephone number
CHAIN
6

a number (usually an access code) for chain dialing

Returnto Step 2 to storeanother SpeedDialnumber--OR--Press {_ to exit.

ChangingOneTouchand SpeedDial Numbers
If you try to store a One Touch or Speed Dial number in a location where a
number is already stored, the screen displays the current name stored there,
then prompts you to either
1. CHANGE--OR--2. EXIT.
Press [_ to change the number stored, or press [_ to exit without
making a change.
Enter a new number.
If you want to erase the whole number, press _
when the cursor is
to the left of the digits. The letters above and to the right of the cursor
are deleted.
•

If you want to change a digit, use [_ or [_ to position the cursor
under the digit you want to change, then type over it.

Follow the directions from Step 3 in Storing One Touch Numbers or
Storing Speed Dial Numbers.

SettingUp Groupsfor Broadcasting
See

Storiug
One Touch Dial
Numbet_
p. 39
and
Storing Speed
Dial Numbet_
p. 41
and
Broadcasting
p. 36

Groups allow you to send the same fax message to many fax numbers by
pressing only one One Touch key (Broadcasting). First, you'll need to store
each fax number as a One Touch or Speed Dial number. Then, you can
combine them into a Group. Each Group uses up a One Touch key. Finally,
you can have up to six small Groups, or you can assign up to 47 numbers to
one large Group.
Press _,

If3, [_.
[:iii;iiiil
i....iiiil
(2"i" iiiiii".iiiiil
"""f"0i...i(2 i"i J

Select a One Touch key where you wish to store the number. (For
example, press One Touch key [_ to store a Group.)
Use the dial pad to identify the Group with a number and press [_.
(For example, press [_ for Group 1.)

(_ [.:3iiii;
i:;;:
0
0
[.iiiili..i''rf i...i
iiiilF::'
R _;iii
_ii::
S i...i
iiiilF::'
'f ::_;iii

To include One Touch or Speed Dial numbers in the Group, enter them
as if you were dialing. For example, for One Touch key 5, press One
Touch key [f_. For Speed Dial location 09, press _,
then press
[_, [_ on the dial pad. The LCD shows -X-05,#09.
[.(iii0 i ',',:+:O !!5:i:i:
O'i?_

Press [_ to accept the numbers for this group.

( [.i..ii:::i
::
[.iiiili..iMiiii;
'f' iiiil
R
See

Entering Text

p. 17

_ii::S iiiil'f'

Use the dial pad to enter a name for the group and press [_. (For
example, NEW CLIENTS)
Press _

to exit.

You can print a list of all One Touch and Speed Dial numbers. See Chapter
9, Printing Reports.

(Voice)
n
iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Making Voice Calls
You can use your fax machine to make voice telephone calls, by dialing
manually, or by using Tel-index, One Touch or Speed Dial memory. You can
use the handset to make and receive calls.

ManualDialing
Manual dialing is simply pressing all of the digits of the phone number.
Pick up the handset--OR--Press

[_:_.

When you hear a dial tone, dial the call using the dial pad.
If you pressed [_ to dial the call, pick up the handset when the other
party answers. (The speaker works only one way; the other party won't
be able to hear you unless you pick up the handset.)
To hang up, replace the handset.

OneTouchDialing
Sge

Stoffng One
Touch Dial
Numbet_
p. 39

Pick up the handset--OR--Press

[_{_.

When you hear a dial tone, press the One Touch key of the location you
want to call.
If you pressed _
to dial the call, pick up the handset when the other
party answers. (The speaker works only one way; the other party won't
be able to hear you unless you pickup the handset.)
To hang up a voice call, replace the handset.
If you try to use a One Touch location with no number stored in it, you hear
a warning sound, and screen displays NOT REGISTERED. The display
returns to normal after 2 seconds.
If you are sending a fax, press _
picked up the handset, press _
with fax tones.

after pressing the One Touch key. If you
when the receiving fax machine answers

Pause
Press [RediaI/Pause]
to insert a pause between numbers. Each key press adds a
3.5 seconds delay.

SpeedDialing
See

Storiug Speed
Dial Numbet_

p. 41

Pick up the handset--OR--Press

[7{_.

When you hear a dial tone, press _,
Speed Dial number.

then press the two-digit

If you pressed [_ to dial the call, pick up the handset when the other
party answers. (The speaker works only one way; the other party won't
be able to hear you unless you pickup the handset.)
To hang up a voice call, replace the handset.
If you are sending a fax, press _
after entering the Speed Dial number. If
you picked up the handset, press _
when the receiving fax machine
answers with fax tones.

Hold
Press [_

to put a call on Hold.

You can put down the handset without disconnecting the call.
Pick up the fax machine handset to release the call from Hold. Picking
up an extension handset will not release the call from Hold.

Tone/Pulse(For CanadaOnly)
If you have pulse dialing service, but need to send tone signals (for
telephone banking, for example), follow the directions below. If you have
touch tone service, you do not need this feature to send tone signals.
Lift the handset.
Press [_. Any digits dialed after this send tone signals.
When you hang up, the fax machine returns to pulse dialing service.

SearchingTelephoneIndex
See

Stoffug One
Touch Diul
Numbet_
p. 39
and
Storing Speed
Dial Numbet_
p. 41

You can search for names you have stored in One Touch and Speed Dial
memories. Names are stored alphabetically.
Press @,

then enter the first letter of the name you're looking for.

Press [_ or [_ to search the memory.
When the screen displays the name you want to call, pick up the
handset for a voice call.
!4 Press _

to begin dialing.

ting Reports
iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Fax Machine Settings and Activity
You can print the following lists and reports:
[ i ,, i:.:iMii i

F;?.
E F::'E:E
F;?.
"i

]

Choose to print a Transmission
Verification Report after all faxes
you send.

[ 2 ,, i:::iE::::
"1",, 1:;i:
[iii:
1:::'
E:::E
1:;i:
"1"

Activity Report lists information
about the last 30 incoming and
outgoing faxes. TX means
Transmit; RX means Receive.

[ 3 ,, i:::iL..[

Lists names and numbers stored in

[:E:[i:::i[

One Touch and Speed Dial
memory, in numerical order.
ALL DIAL list (above),

[ 4 ==T Eli...... ii i..i[lieiiiil
i:.:i

alphabetically.
[ !!5==i...i:iii;
iiii:F;;: :iii;
iiii:'i"'i" i: i..iE:iii
:iii;

]

[ 6 :: Miiii:
ME:E
F;I:
:'r: :iii;
"i"i:::i
T LJ:iii; ]

Lists settings for INITIAL SETUP,
SETUP RECEIVE, SETUP
SEND, PRINT REPORTS,
REMOTE FAX OPT (for FAX 770
only) and TEL SERVICE.
Lists summary information and
amount of occupied memory.

To Print a Report
Press @,

[_.

Enter the number of the report you want to print. For example, press
[_ to print the TEL-INDEX.
Press _.
!4 Press _

to exit.

TransmissionVerification(Xmit)Report
You can use the Xmit Report as proof that you sent a fax. This report lists
the name or fax number of the receiving party, the time and date of
transmission, and if the transmission was successful.
When the feature is OFF, the report is printed automaticallyonly if there's an
error during transmission. If the report indicatesNG, send the document again.
If the report indicates you should check the readability of certain pages, resend
those pages.
When the feature is ON, the report is printed with every fax you send.
Press _,

[_, _L].

12' Press [_ or [_ to select ON (or OFF) and press [_.
Press _

to exit.

ActivityReportInterval
You can set the fax machine to print activity reports at specific intervals (6,
12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print
the report by following the steps in the previous section.
i1' Press @,

[_, _.

12 Press [_ or [_ to display:
[. i i..i'i"iiiiZi:;i:
t..ii:::ii....
?

and press {_].
i;3 Press [_ or [_ to choose your setting and press _. If you choose 7
days, the screen prompts you to choose a day at which to begin the 7day countdown.
Enter the time to begin printing, in 24-hour format and press {_]. (For
example, enter 19:45 for 7:45 PM)
5

Press _

to exit.

ant
ation
iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Standard Telephone and FCC Notices
Thesenoticesarein effecton modelssoldandusedin
theUnitedStatesonly.
This equipment is hearing aid and volume control compatible.
When programming emergency numbers and/or making test calls to
emergency numbers:
•

Remainon the line and briefly explain to the dispatcher the reason for
the call before hangingup.

•

Performsuch activities in the off-peak hours, such as early morning or
late evening.

This equipment complies with Part 68 of FCC Rules. On the rear panel of
this equipment is a label that contains, among other information, the FCC
Registration Number and Ringer Equivalence Number (REN) for this
equipment. You must, upon request, provide this information to your
telephone company.
You may safely connect this equipment to the telephone line by means of a
standard modular jack, USOC RJ 11C.
An FCC compliant telephone cord with a modular plug is provided with this
equipment. This equipment is designed to be connected to the telephone line
or premise's wiring using a compatible modular jack that is Part 68
compliant. See the Installation section of this manual for details.
The REN is useful to determine the quantity of devices you may connect to
your telephone line and still have those devices ring when your telephone
number is called. In most, but not all areas, the sum of the RENs of all
devices connected to one line should not exceed five (5). To be certain of
the number of devices you may connect to your line, as determined by the
REN, you should contact your local telephone company to determine the
maximum REN for your calling area. If your fax damages the telephone
line, the telephone company may discontinue your service temporarily. If
possible, they will notify you in advance. But if advance notice is not
practical, you will be notified as soon as possible. You will be informed of
your right to file a complaint with the FCC.

Yourtelephone
company
maymakechanges
toitsfacilities,equipment,
operations
orprocedures
thatcouldaffecttheproperfunctioning
ofyour
equipment.
If theydo,youwill benotifiedin advance
togiveyouan
opportunity
tomaintain
uninterrupted
telephone
service.
If youexperience
troublewiththisfaxmachine,
please
contact
the
manufacturer's
authorized
service
agency
forinformation
onobtaining
service
orrepair.Thetelephone
company
mayaskthatyoudisconnect
this
equipment
fromthelineuntiltheproblem
hasbeencorrected
oruntilyou
aresurethattheequipment
isnotmalfunctioning.
If youarenotableto solveaproblem
withyourfaxmachine,
contact
BrotherCustomer
Service.
(SeeBrother
Numbers,
pagei.)
InternationalEnergyStarComplianceStatement
The purpose of the InternationalEnergy Star Program is to promotethe
development and popularization of energy-efficient office equipment, which
includes computers, monitors,printers, facsimilereceivers and copy machines
world-wide.As an International Energy Starpartner, Brother Industries, Ltd.
has decided that this product meets the guidelineof the program.

Industry Canada Compliance Statement (For Canada Only)
This Class B digital apparatus meets all requirements of the Canadian
Interference-Causing Equipment Regulations.
Cet appareil num_rique de la classe B respecte toutes les exigences du
R_glement sur la materiel brouilleur du Canada.

Federal CommunicationsCommission Compliance Notice
(For USA Only)
This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection against harmful interference
in a residential installation. This equipment generates, uses, and can radiate
radio frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to
radio or television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
•

Reorient or relocate the receiving antenna.

•

Increase the separation between the fax equipment and the receiver.

•

Connect the fax equipment on a separate circuit.

•

Consult the dealer or an experienced radio/TV technician for help.

WARNING
For protection against the risk of electrical shock, always disconnect all
cables from the wall outlet before servicing, modifying or installing the
equipment.
This equipment may not be used on coin service lines provided by the
telephone company or connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the
result of your use of this information, including direct, special or
consequential damages. There are no warranties extended or granted by this
document.

Important Safety Instructions
Read all of these instructions.
2

Save them for later reference.
Follow all warnings and instructions marked on the product.

Unplug this product from the wall outlet before cleaning. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.

Do not use this product near water.

Do not place this product on an unstable cart, stand, or table. The
product may fall, causing serious damage to the product.
Slots and openings in the cabinet and the back or bottom are provided
for ventilation; to ensure reliable operation of the product and to
protect it from overheating, these openings must not be blocked or
covered. The openings should never be blocked by placing the product
on a bed, sofa, rug, or other similar surface. This product should never
be placed near or over a radiator or heater. This product should never be
placed in a built-in installation unless proper ventilation is provided.

_8 This product should be operated from the type of power source
indicated on the label. If you are not sure of the type of power
available, consult with your dealer or local power company.
This product is equipped with a 3-wire grounding type plug, a plug
having a third (grounding) pin. This plug will fit into only a groundingtype power outlet. This is a safety feature. If you are unable to insert
the plug into the outlet, contact your electrician to replace your
obsolete outlet. Do not defeat the purpose of the grounding-type plug.
t0 Do not allow anything to rest on the power cord. Do not place this
product where people can walk on the cord.
tl

If an extension cord is used with this product, make sure that the total
ampere ratings on the products plugged into the extension cord do not
exceed the extension cord ampere rating. Also, make sure that the total
of all products plugged into the wall outlet does not exceed 15 amperes
(USA only).

1:2 Do not place anything in front of the fax machine that will block
received faxes. Do not place anything in the path of received faxes.
t3 Do not touch a document during printing.

14 Neverpushobjects
of anykindintothisproduct
through
cabinetslots,
sincetheymaytouchdangerous
voltage
pointsor shortoutparts
resulting
in ariskoffireorelectricshock.Neverspillliquidofany
kindontheproduct.
15 Donotattempt
toservice
thisproduct
yourself,
asopening
orremoving
covers
mayexpose
youto dangerous
voltagepointsand/or
otherrisks,
andmayvoidyourwarranty.
Referallservicing
toaBrother
Authorized
Service
Center.
Alist ofBrother
Authorized
Service
Centers
hasbeenincluded
foryourconvenience,
oryoumaycontact
theBrotherCustomer
Service
foryournearest
Brother
Authorized
Service
Center.
(SeeBrother
Numbers,
pagei.)
16 Unplugthisproduct
fromthewalloutletandreferservicing
toa
BrotherAuthorized
Service
Center
underthefollowingconditions:
A When the power cord is damaged or frayed.
B If liquid has been spilled into the product.
C If the product has been exposed to rain or water.
O If the product does not operate normally when the operating
instructions are followed. Adjust only those controls that are
covered by the operating instructions. Improper adjustment of other
controls may result in damage and will often require extensive work
by a qualified technician to restore the product to normal operation.
E If the product has been dropped or the cabinet has been damaged.
F If the product exhibits a distinct change in performance, indicating
a need for service.
1:7 To protect your product against power surges, we recommend the use of
a power protection device (Surge Protector).

leshooting
aintenance
iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Troubleshooting
If you can't resolve a difficulty with your fax machine using this manual,
please see page i for Brother Numbers to call for assistance.

ErrorMessages
You may occasionally encounter a difficulty with your fax machine or
telephone line. If this happens, your fax machine often identifies the
problem and displays an error message. The list below explains the most
common error messages.
If you need additional help, call the Brother fax-back system. (See "Brother
Numbers," page i.)

[ [2H [iii:
[21'::: F::i:::i
F::E:R

]

The fax machine is out of paper, or the paper is not properly loaded, or the
paper is jammed in the fax machine.
Open the paper cover and remove any paper that is not jammed.

• .. PaperCover

{2 Openthe frontcover.
Thenopenthe top coverby pressingthe blueleverson both sidesof the
topcover.

BlueLever

• -. TopCover

FrontCover...........

Pull the jammed paper gently from the paper feeder toward the back of
the fax machine. If the paper remains jammed, then pull it toward the
front of the machine.
• •. TopCover

$3
FrontCover.....

{

Remove the printing cartridge and turn the spool to tighten the ribbon.

Install the cartridge.
Close the top cover.
Close the front cover.

Load the paper.

[.C:[...E i:::i
i".i i...i
F::' :iii:C:i:::ii".ii".iE F:I:,]
The scanner is dirty. See "Routine Maintenance" on p. 59.

[.C:0 MM,, E F:I:
F:I:
0 F:I:

A poor quality phone line resulted in a communications error. Try the call
again.

[.C:0 i..ii..iE C:'i" ii 0 i..i F::i:::iii i....

You have requested a polling call from another party, but the other fax
machine is not in Poll Waiting mode.

[.[? ii :iii:C:0 i..ii..iE C:'i"E [?

The other party has disconnected during a fax. Try calling the other party.
[.[?0 C:i...i
ME i..i'i" d i:::i
M

The documents were not inserted or fed properly, or were too long or too
short.
il , Remove any paper that is not jammed from the document feeder.
i_' Open the front cover.
Pull the document toward the front of the fax machine.
4

Close the cover and press _.

[ Mi:::i
iiii:H ii i..iiiiil iiiil
F_I:
F_I:
0 F_I:i:.:i
i:.:iJ
and
[ F::'F:I:
iiiil:iii_
:iii_:iii_
T' 0 F::' i.:::
iiiil
:_:
Contact Brother Customer Service at

USA:

1-800-284-4329 (voice)

From within Canada:

1-800-853-6660 (voice)

From within Montreal:

1-514-685-6464 (voice)

[_i..i0

F:I:
iiiil
:iii:
F:::
0 i..i:iii:
iiiil
...iiii:
i...i:iii:
:_: J

The number you called does not answer or is busy. You may also have
reached a number not connected to a fax. Check the number and call again.

[ i..i0 T' F_I:
iiiililiiiii :iii_
T' iiiil
F_I:
iiiil
[?

You've tried accessing a One Touch or Speed Dial location with no number
assigned to it. See pages 39-41 for information about storing One Touch or
Speed Dial numbers.

[ j:::'
j:;i:
i: J..Ji" Jiii:
j:;i:J:::
i:::ii...i
[...i'

The print head has overheated. Unplug the fax machine and wait 30 minutes
for it to cool.

[. '.iii:
i::::
i:::ii..ii..iiiii:F:?. iiii:
F:?.
F:?.
0 F?

Try cleaning the white tape and the glass strip under the tape. During
cleaning, we recommend you unplug the power cord. See "Routine
Maintenance" on p. 59.
If you still get a scanner error, contact Brother Customer Service at
USA:

1-800-284-4329 (voice)

From within Canada:

1-800-853-6660 (voice)

From within Montreal:

1-514-685-6464 (voice)

[_T'0 F::' i20 i...iiiiilF;I: 0 F::'iiiil
i..i
The top cover is not completely closed.

IfYouAre HavingDifficultywithYour Fax Machine
If you think there is a problem with your fax machine, make a copy first. If
the copy looks good, the problem is probably not your fax machine. Check
the difficulties below and follow the troubleshooting tips.
Printing or Receiving Faxes
CondensedPrintandHorizontalStreaks;
TopandBottomof SentencesCutOff
If your copy looks good, you probably had a bad connection, with static
or interference on the phone line. If the copy looks bad, clean the
scanner area. If there is still a problem, call Brother Customer Service
at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) and
1-514-685-6464 (from within Montreal).
VerticalBlackLinesWhenReceiving
The sender's scanner may be dirty. Ask the sender to make a copy to see
if the problem is with the sending machine. Try receiving from another
fax machine. If the problem continues, call Brother Customer Service at
1-800-284-4329 (USA) or 1-800-853-6660 (from within Canada).
Phone Line or Connections
FaxMachineDoesNotAnswerWhenCalled
Make sure the fax machine is in the correct receiving mode for your setup
(either FAX, FAX/TELor TAD). Check for dial tone. If possible, call
your fax machine to hear it answer. If there is still no answer, check the
telephone line cord connection. Connect a standard telephone handset to
the fax machine telephone jack. If there is no ringing when you call your
fax machine, call your Telephone Company to check the line.
No DialTone on the Handset

Press [_--OR--Lift
the handset. If you don't hear a dial tone, check
telephone line cord connections at the fax machine and wall jack. Check
that the handset is connected to the fax machine's handset jack. Test the
walljack with another single line telephone. If there is no dial tone at the
wall outlet, call your Telephone Company.
TheCallerIDdoesnotdisplayaftertheCallWaitingSignal
The Caller ID signal is sent ten seconds after the Call Waiting Signal
and speaking may interfer with it. When you hear the Call Waiting
signal, ask the other party to hold while you answer the call. Then stop
speaking until you see the Caller ID on the LCD.

Sending Faxes
PoorTransmittingQuality
Try changing your resolution to FINE or SUPERFINE (see "Resolution"
p. 34). Make a copy to verify the fax machine's scanner operation.
DialingDoesNotWork
Check all line cord connections, and make sure the curled handset cord
is not in the EXT jack.
Check power cord connection.
Send a manual fax by pressing {_]--OR--Lifting
the handset, and
dialing the number. Wait tohear fax receiving tones before pressing

VerticalBlackLinesWhenSending
Use your fax machine to make a copy. If the copy shows the same
problem, the scanner area is dirty. Lift the front cover and check the
document path. Clean the scanner's white tape and the glass strip under
the tape using isopropyl alcohol and a lint-free cloth (see p. 59).

HandlingIncomingCalls
See

DoubleRingin FAX/TELMode

For FAX/TEL

ModeOnly
p. 26

The fax machine knows the incoming call is not a fax so it is signaling
you to answer the telephone call. Pick up the fax machine handset or
answer from an extension phone and press your fax machine's
Telephone Answer Code (default setting is #51).
Transferringa Callto theFaxMachine
If you have answered the fax machine handset, press _,
immediately.

and hang up

If you answered at an extension phone, press your three-digit Fax
Receive Code (the factory setting is -X-51).When your fax machine
answers, hang up.
See

EasyReceive
p. 24

Fax Machine"Hears'Voice as CNGTone
If your fax machine is set to Easy Receive ON, and it answers voice
calls by trying to receive a fax, try turning Easy Receive to OFF.

Transmission
VerificationReportPrints"Result: NG"
There is probably temporary noise or static on the phone line. Try
sending the fax again. If the problem continues, call the Telephone
Company to check your phone line.
CustomFeaturesona SingleLine
If you have Call Waiting, Caller ID, Call Waiting/Caller ID, Ring
Master, Voice Mail, an answering machine, alarm system or any other
custom feature on a single phone line with your fax machine, it may
create a problem sending or receiving fax data.
Example #1:
If you are having a telephone conversation and a fax
communication signal comes through on your Call Waiting Caller
ID feature, you can verify that the second call is a fax by switching
to it. You have the option to receive the fax call, by asking the first
caller to hang up to clear the line.
Example #2:
If you are sending or receiving a fax message while a Call Waiting
Caller ID (or other custom feature) signal comes through on the
line, the signal can temporarily interrupt or disrupt the fax data.
Brother's ECM feature should help overcome this problem. This
condition is related to the telephone system industry, and is
common to all devices that send and receive information on a
single, shared line with custom features. If avoiding a slight
interruption is crucial to your business, a separate line with no
custom features is recommended.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Routine Maintenance
Cleaningthe Scanner
Before cleaning, unplug the power cord for safety. Clean the white tape and
the glass strip under the tape with isopropyl alcohol on a lint-free cloth. Be
careful not to bend the spring plate or drop anything into the fax machine.
• WhiteTape

SpringPlate

Cleaningthe Print Head
Before cleaning, unplug the power cord for safety. To clean the fax machine
print head, wipe the metal part and plastic part with a lint-free cloth that is
dry or lightly moistened with isopropyl alcohol.

Plastic
• Part

MetalPart

(option)
iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

You can purchase the optional Multi-FunctionLink_>package (also called
"Missing Link"). Multi-FunctionLinkxturns your fax machine into a multifunction center, by enabling you to use your fax machine as a printer and a
scanner and to use it to fax messages from Windows_>applications in your
computer.
Multi-Function Linkx is available at most Brother retailers. If you cannot
find it, you can order Multi-Function Link_>directly from Brother. The item
number is PCI-1.
Installation instructions will be included with PCI-1. However, it is
important that you hook up your fax machine to your computer before you
install the software.

SettingMulti-FunctionLink®Mode

(WithMulti-Function
Link®(option)Only)
If you connect your fax machine to your PC, you can receive faxes into your
PC. After completing all setup for Multi-Function Link x, you can select
Multi-Function Link_>Mode (PC Primary/PC Receive Only/Fax Receive
Only) for routing incoming faxes.
1

Press _,

[ 8 ==MF:: i....iZi".iK

]

Press[_ or {_ to selectPCPRIMARY,PCRECEIVEONLYor
FAXRECEIVEONLYand press {_.
Press{_ to exit.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Type

Desktop facsimile transceiver

Compatibility

ITU-TS Group 3

Coding System

Modified Huffman (MH)

Modem Speed

9600/7200/4800/2400;Automatic Fallback

Document Input Width

5.8 inches to 8.5 inches (148 mm to 216 mm)

Scanning/Printing

8.2 inches (208 mm)

Width

100 Sheets (20 lb.)
Line Thermal with Ribbon

Paper Cassette
Printer

Type

Gray Scale

64 levels (Dithered)

Display

LCD, 16 characters

Polling Types

Standard, Sequential

Contrast

Automatic/Super Light/Super Dark (manual setting)

Control

Resolution

• Horizontal 203 dot/inch (8 dot/mm)
• Vertical

Standard--98 line/inch (3.85 line/ram)
Fine, Photo--196 line/inch (7.7 line/ram)
Superfine, Photo (copy)--392 line/inch (15.4 line/ram)

One Touch Dial

512 KB (up to 20 pages*)
8

Speed Dial

40 stations

Memory Capacity

Automatic
Speaker

3 times at 5 minute intervals

Redial

Monitor

Type

Auto Answer
Communication
Operating

0, 1, 2, 3 or 4 rings
Source

Environment

Public switched telephone network
41 - 95° F

Power Source

120VAC 50/60Hz (U.S.A., Canadian Version Only)

Power Consumption

Standby: under 5 watts -- Peak: under 170watts

Dimensions

12.1 x 13.4 x 7.2 (inches)/307 x 341 x 182 (mm)

Weight

9.48 lb / 4.3 kg

* "Pages" refers to the "Brother Standard Chart No. 1" (a typical business letter, Standard
resolution). Specifications are subject to change for improvement without prior notice.

Index
iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Copy (Enlarging) ............................................. 31
Copy (Multiple) ...............................................

Accessories........................................................ii
ACT.REPORT ................................................45

Copy (Reducing) ............................................. 31
Copy (Sorted) ..................................................

ActivityReport ................................................46
ALL DIAL .......................................................45

Copy (Stacked) ................................................

AlternatingDisplays........................................13
AnswerMode ..................................................22
AnsweringMachine.........................................10
AutomaticTransmission..................................33

B
Beeper Volume .................................................

Broadcasting ....................................................

Broadcasting (Set Up Groups) ......................... 42
Brother Numbers ................................................ i

Corrections (Entering Text) ............................. 18
Customer Service ................................................ i

D
Date and Time..................................................16
DelayedFAX ...................................................36
Dialing Mode ...................................................17
DISCONNECTED..........................................54
DistinctiveRing ...............................................27
DOCUMENTJAM..........................................54
Documents(Size) ............................................32

CALLPICKUP ...............................................29

Easy Receive....................................................24
ECM (Error CorrectionMode) ..........................2
EnteringText ...................................................17
ExternalTelephone..........................................11
ExternalTelephoneAnswering Device ........... 10

Call WaitingCallerID .....................................30
Caller ID ..........................................................29
Caller ID (Priming List) ..................................30
Caller ID (ViewingList) ..................................29
CancelingJob ..................................................37
Chain Dialing...................................................40
CHECK PAPER..............................................52
CLEANUP SCANNER..................................54
COMM.ERROR .............................................54
Connect (ExternalTelephoneAnswering
Machine)......................................................10
Connect (ExternalTelephone).........................11
Connect(Power Cord) .......................................6
Connect (TelephoneLine) .................................6
CONNECTIONFAIL......................................54
Contrast............................................................34
ControlPanel .....................................................3

F
F/T (FAX/TEL)Mode .....................................22
F/T Ring Time .................................................23
FAXONLYMode ...........................................22
FaxReceiveCode ............................................26
FaxTonesand Handshake .................................2
Fax-Back System................................................i
Fine (Resolution).............................................34
FunctionMode.................................................12
Function SelectionTable .................................13

G
Gray Scale .......................................................61

H
Handset Volume ...............................................

Help ...................................................................
Hold .............................................................

3, 44

Polling (Transmit)............................................37
PowerConsumption ........................................61
Print (a Fax in Memory) ..................................27
Print (Caller ID List) .......................................30
Print (Report)...................................................45
Print Head (Cleaning)......................................59
PRINTERFAULT ...........................................55
Pulse ................................................................17

Q
Inserting Spaces...............................................18
InternationalCalls ...........................................35
Interrupting......................................................37

M
Maintenance ....................................................59
ManualDialing................................................43
MANUALMode .............................................22
ManualTransmission.......................................33
MEMORYSTATUS........................................45
Memory Storage..............................................21
Multi-FunctionLink_>......................................60
Multi-LineConnections.....................................9

Quick Scan .......................................................

R
Redial(Automatic) ..........................................33
Redial(Manual)...............................................33
Reduction(Priming) ........................................24
Reduction(RecommendedSize) .....................25
RemoteCodes(Changing) ..............................26
Resolution........................................................34
Ring Delay .......................................................23
RingVolume....................................................21
Roll Over PhoneLines ......................................6

O
On-ScreenProgramming.................................12
One TouchDial (Changing) ............................41
One TouchDial (Storing) ................................39
One TouchDialing...........................................43
OutgoingMessage (ExternalTAD) ................. 11
OverseasMode ................................................35

P
Paper Size ........................................................25
Pause................................................................43
PBX ...................................................................9
Photo (Resolution)...........................................34
Polling (Receive) .............................................27

Safety Instructions...........................................50
Scanner(Cleaning) ..........................................59
SCANNERERROR ........................................55
Scroll................................................................12
SpeakerVolume...............................................21
SpecialCharacters ...........................................18
Speed Dial (Changing)....................................41
Speed Dial (Storing)........................................41
Speed Dialing ..................................................44
Standard(Resolution) ......................................34
StationID .........................................................16
StoringTelephoneNumbers ............................39
SuperFine (Resolution)...................................34

TAD .................................................................

USER SETTINGS ........................................... 45

TAD (Mode) ....................................................
TEL. INDEX ...................................................

22
45

Telephone Answer Code .................................. 26
44

Verification Report .......................................... 45
Voice Calls ....................................................... 43

Telephone Numbers ......................................... 39
Tone ................................................................. 17

Volume Amplify .............................................. 20

Telephone Index ..............................................

Tone (Send Signals) ......................................... 44
TOP COVER OPEN ........................................ 55

w
WARNING ......................................................

Transmission Verification (Xmit) Report ........ 46
Troubleshooting ...............................................

Two-Line Phone System .................................... 7
XMIT REPORT ...............................................

Remote Fax Options
(For FAX 770 Only)
iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Setting Up Fax Storage
You cannot use Paging and Fax Forwarding at the same time.
You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.

Turningon
Fax Storage
nextpage

Programminga Fax ForwardingNumber
When Fax Forwarding is set to ON, your fax machine stores the received
fax in memory, then dials the fax machine phone number you've
programmed, and forwards the fax message.
Press @,

[_, [_.

Press [_ or [_ until the screen displays
[ F::i:::i::':: F::0 F;;:
i.i.ii:::iF;;:
[)'?

and press [_.

Enter the number of the fax machine where faxes will be forwarded (up
to 20 digits) and press [_].
Press _

to exit.

ProgrammingPagingNumber
When Paging is selected, your fax machine dials the pager number you've
programmed, and dials your Personal Identification Number (PIN) when
connected, to activate your pager and let you know you have a fax message
in the memory.
Press _,

[_, [_.

Press [_ or [_ until the screen displays
[ F::=
i:::iE3i: i..iE3';:=

and press I_.

[[_-:
[:::.['.[

[ [:::.P:.

=::.:

.:::=[:::. [

Enter your pager phone number (up to 20 digits) followed by [_ [_
and press [_. Do not include the area code if it is the same as that of
your fax machine. For example,
If your pager requires a PIN, enter the PIN, press [_, press _,
enter your fax number, then press {_ [_ and press _. For example,
_I_} _][_

l_}[_lRediaI/Pause
I_I_}[_l_

l_}I_}[_l_

I_}_

1_[_1_.

--OR--

If you do not need a PIN, press IRediaI/Pause],
enter your fax number, then
press [_ [_ and press _. For example,
Press [_

to exit.

You cannot change a Paging number or PIN remotely.

TurningOn Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages from
another location, using Fax Forwarding, Paging, or Remote Retrieval
functions. The screen will indicate when you have a fax stored in memory.
Press @,

[f_, _.

!2' Press [_ or [_ to select ON (or OFF) and press [_.
Press_

to exit.

If there are faxes in memory when you turn the Fax Storage OFF, the
screens prompts you to erase any faxes in memory.

See

Printing a
Fte¢in Memory

(ForFAX 770Only)
p. 27

If you press [_, all fax data is erased and Fax Storage is turned off. If you
press [_, data is not erased, and Fax Storage remains on.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii

Changing Remote Access Code
Enter your Remote Access Code when the fax machine picks up your call,
so you can access features remotely. The access code is preset to 1 5 9 -X-,
but you can change this.
See

:::1 Press @,

Operation fi'om
Extension
Telephone
p. 26

[_], [_.

Enter a three-digit number from 000 to 999. The "-X-"cannot be
changed.
Do not use the same digits that appear in your Fax Receive or
Telephone Answer Code.
Press [_.
4

Press _

to exit.

Remote
Using Remote Access Code

Retrieval

Access

Card

If you plan to receive fax messages while away from
your machine, carrying the Remote Retrieval Access
Card printed below will serve as a convenient reminder
of the retrieval procedures. Simply cut out the card and
fold it to fit your wallet or organizer. Keeping it handy
will help you derive the full benefit of your machine's
forwarding, paging and remote retrieval features.

You can call your FAX from any touch tone phone
(or remote Group 3 fax machine) and use a Remote
Access Code and other button presses to retrieve fax
messages.
/1 Dial your fax number from a touch tone phone.
.2 When your fax machine answers and beeps,
immediately enter your Remote Access Code
(1 5 9 -X--).
The fax machine signals the kinds of messages
received:

1 long beep -- Fax message(s)
No long beeps -- No messages
The fax machine then prompts youwith two
short beepsto enter a command. If youwait
longer than 30 seconds to enter a command,the
machine hangs up. If you enter an invalid
command,the machine beeps three times.

,.-:

.5 Press @ _ to reset the faxmachine when you
finish.
6

Hang up.
x

mm =

If your fax machine is set to MANUAL mode, you
can access your machine by waiting about 2
minutes, then entering the Remote Access Code
within 30 seconds.

¢.a

_La

z r,g
<&:=

Retrieving Memory Status List
You can retrieve the Memory Status List from a
remote fax machine to see if you have any fax

Fold

messages.

<--- Fold

Dial your fax number.
When you hear the beep, immediately enter your
Remote access Code (_ _ _ _).
;3 When you hear two short beeps, use the dial pad
to press _ _ _.
Using the dial pad, enter the number (up to 20

digits) of the remote fax machine where you
want the Memory Status List forwarded, and
then press _ _.

*g.
_,113

You cannot use _

and _

as dial numbers.

However, if you want to store a pause, press {_.
After you hear your fax machine beep, hang up
and wait.

g,_

._
_-

Your fax machine calls the remote fax machine.
The remote fax machine prints the Memory
Status List.
€_._ a...

i.u e_._

Retrieving Fax Messages
,1

Dial your fax number.
When you hear the beep, immediately enter your
Remote Access Code (_

_).

As soon as you hear two short beeps, use the
dial pad to press _

Using the dial pad, enter the number (up to 20
digits) of the remote fax machine where you
want your fax messages forwarded, and then
press _ [_.

You cannot use [_ and _

I'D

After you hear your fax machine beep, hang up
and wait.
Your fax machine calls the remote fax machine.

3
_

as dial numbers.

However, if you want to store a pause, press [_.

The remote fax machine prints your fax

messages.

Changing Fax Forwarding Number
c_

_[_

rrl

You can change the default setting of your fax

0
_.,_m

forwarding number from a remote fax machine.

/1 Dial your fax number.
When you hear the beep, immediately enter your
Remote Access Code (_ _ _ _).

When you hear two short beeps, use the dial pad
to press _

Enter the new number of the remote fax machine

®
Fold--->

<--- Fold

where you want your fax messages %rwarded,
and then press _ _.

You cannot use [_ and !_1 as dial numbers.
However, if you want to store a pause, press [_.
To retrieve the Memory Status List, when you
hear two short beeps, use the dial pad to press

%_.

1:
_._

Use the dial pad to enter the number of the
remote fax machine (up to 20 digits), and then
press [_ _.
After you hear your fax machine beep, hang up
and wait.
Your fax machine calls the remote fax machine.

.__

,_ ,_ _r:_

The remote fax machine prints the Memory
Status List showing the new forwarding number.
!!:8 Check the forwarding number.
If the forwarding number is incorrect, return to
Step 1 to reset it.

BROTHER INTERNATIONAL CORPORATION
100 SOMERSET CORPORATE BOULEVARD
P.O. BOX 6911
BRIDGEWATER,

NJ 08807-0911

BROTHER INTERNATIONAL

USA

CORPORATION

(CANADA) LTD.
1 RUE HOTEL DE VlLLE,
DOLLARD-DES-ORMEAUX,
QC, CANADA H9B
3H6

Visit us on the World Wide Web
http://www, brother, com

These machines are made for use in the USA or CANADA only. We can not recommend
using them overseas because it may violate the Telecommunications Regulations of that
country and the power requirements of your fax machine may not be compatible with the
power available in foreign countries. Using USA or CANADA models overseas is at your
own risk and will void your warranty.

UU0305001_3_,
PRINTED IN MALAYSIA

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BROTHER Fax Machines Manual L0903535

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