Elpas Solutions 5-HLA00125 HANDHELD LOW FREQUENCY EXCITER User Manual

Elpas Solutions Ltd. HANDHELD LOW FREQUENCY EXCITER Users Manual

Users Manual

Page 1 of 8 V15/March 11 www.visonictech.com Elpas Handheld LF Exciter Part Number: 5-HLA00125 Configuration & User Guide Introduction The Elpas Handheld LF Exciter (HHLF) from is an ultra-miniature, LF Exciter designed for acute care hospitals, geriatric/nursing care facilities or pediatric units. The device provides on-duty healthcare personnel with an effective, low-cost, easy-to-use tool for performing ad-hoc patient/asset match and association tests, canceling nurse/patient-calls or for triggering entrance or exit monitoring applications. The Elpas Handheld LF Exciter emits a harmless, low power; sphere shaped magnetic (125 KHz) field whenever its large oversized button is pressed. Thus whenever a staff member pushes the exciter’s button within a 0 - 30cm (0.0 to 11.8 inches)* radius of a patient/asset bearing an Elpas active RFID tag, the exciter will trigger the mobile tag to immediately transmit data messages. The data is instantly detected, interpreted and relayed by the legacy Elpas RF reader infrastructure as required in support of the configured medical application. Worn as a neck lanyard, the Handheld LF Exciter is enclosed in a shower proof, IP-64 water-rated black ABS outer housing. Powered by a single commercially available lithium battery (CR-2430 or equivalent), the LF Exciter provides approximately three years of service before needing replacement. The device is shipped with a pre-attached neck lanyard and one lithium battery. *NOTES: 1 The effective range of the LF field may vary due to the relative orientation of the exciter to the tag/badge. 2 The HHLF will generate the LF field only as long as the ‘Operation’ button remains constantly pressed. 3 Elpas tags and/or badges manufactured prior to January 2009 are not designed to properly operate with the Handheld LF Exciter. CAUTION: It is important that you read, understand, and follow the instructions in this document. If you have questions, call your local VT support representative. \ Technical Specifications Electrical Field Technology 125KHz, Low frequency electromagnetic fields Power Source Lithium 3V / 900mA (CR 2430 or equivalent) Battery Life 3 years (typical usage) Red LED Indicator Constant: Button press Flashing (once per sec.): Improper ID address Flashing (every 0.5 sec.): Low battery condition Output Format 3 byte messages LF Field Range From 0 to 30cm (0.0 to 11.8 inches) radius Range may vary due to the relative orientation of the exciter to the tag/badge LF Transmission Rate Continuous bursts of LF emissions while button is pressed (each about 12ms in duration) Exciter ID code Set by on-board 8 position DIP-switch General Construction Black, ABS plastic Housing IP64 water rated enclosure Dimensions (H x W x D) 34mm x 40mm x 15mm (1,3 inches x 1.6 inches x 0.6 inches) Weight 40g (1.4 ounces.) including lanyard & battery Operational Temp 0°C to 50°C (32°F to 122°F) Humidity 80% maximum, non-condensing Remote Management Eiris 4.5 Software (or higher) CE Standards EN 300 330-1, EN-301 489-1, EN-301 489-3, EN50130-4, IEC 60950-1, EN 60950-1 FCC & IC FCC: O4X5-HLA00125……IC: 1467G-HLA00125 Warranty One year limited warranty Ordering Information Part # Description 5-HLA00125 Handheld LF Exciter 5-PBA90003 3V/600mAh Lithium Battery, CR2450 (25 pcs) Battery Replacement The HHLF normally provides about 3 years of continuous use. Should the device fail to generate a LF field or behaves unpredictably, replace the battery. This typically solves most problems. 1. Purchase a new 3V lithium battery (CR2430). Then temporarily disable the HHLF in the EIRIS software. 2. Place a coin in the slot of the battery cover. Turn the coin anti-clockwise as far as you can; the cover will become slightly raised. 3. Remove the cover; take out the worn-out battery from the HHLF and dispose of it in line with local ordinances. 4. Position a new battery with the positive (+) side up and reposition the battery cover. 5. Place a coin in the slot of the battery cover and turn clockwise as far as you can until you hear a click confirming closure. Finally, using EIRIS, .re-enable the HHLF.
Elpas Handheld LF Exciter – Configuration & User Guide Page 2 of 8 V15/March 11 www.visonictech.com ID Address Setup Each Handheld LF Exciter must be assigned a unique ID Address (Neuron ID Number) in order for EIRIS to identify the device. It is vital that the ID Address assigned to a HHLF does not conflict with the ID Address of any other fixed or handheld LF exciters already registered in the EIRIS database. Each HHLF is shipped from the factory with all 8 DIP switches set to OFF. Remove the battery from the HHLF. Then use the DIP switches to set the device’s ID address. The ID address is configured using a binary coded hexadecimal number. Switches 1-4 (high nibble) are used to set the first hexadecimal digit while switches 5-8 (low nibble) are used to set the second hexadecimal digit. Together, the two hexadecimal digits provide a total of 256 possible ID addresses. The figure below shows how to set the hex digitals ‘0’ to ‘F’ Below are three examples of addresses set in hexadecimal: NOTE: Certain ID Addresses are not acceptable and should avoid being used on any HHLF. These addresses are: 13, 35, 4B, 4D, 5C, B8, D5 and DC. If any unacceptable addresses are used, the exciter’s red LED indicator will continually flash plus its intended cancel functionality will not work.
Elpas Handheld LF Exciter – Configuration & User Guide Page 3 of 8 V15/March 11 www.visonictech.com HHLF Registration in EIRIS Prior to configuration, each Handheld LF Exciter needs to be registered in the EIRIS database using the device’s Neuron ID Number in order to make it possible for EIRIS to recognize the device. Ensure that the ID address assigned to each HHLF does not conflict with the ID address of any other fixed or handheld LF exciters in the system. 1. Start the EIRS Server; launch EV2 and access Setup mode. 2. Access the Components tab in the Object Tab pane. Right-click on the All Readers branch of the component tree; Select Add By Type; the Add Object box appears. 3. Select the Elpas LF Prox Reader icon and press Add; a new Elpas LF prox reader sub-branch (with default name) appears in the components tree. Additionally, the corresponding Elpas LF Prox Reader configuration form appears. 4. On the General tab, update the Name of the HHLF so that it will stand for the device’s intended usage as described below: • For Nurse Call Cancellation: The name of the HHLF matches the caregiver that is issued the device. • For Baby Tag/HHLF Match Tests: The name of the HHLF represents the mother that is issued the devices. • For Baby Tag/Mother Tag Match Tests: The name of the HHLF matches the caregiver that is issued the device. 5. Enter the Neuron ID Number (the hexadecimal digits) that corresponds to the ID address of the selected HHLF. 6. Press Apply; the registration details of the selected HHLF are saved to the EIRIS database. Using the Handheld LF Exciter to Cancel a Nurse Call Elpas healthcare tags are often used as wireless, portable patient call-buttons in healthcare and assisted living environments. When a patient/resident summons assistance using their assigned Elpas tag, EIRIS will immediately display and trigger the applicable visual and audible call indicators as well as the relevant messaging options. EIRIS continues generating these call-indicators and messaging options till the patient-call is closed by the responding caregiver using the HHLF remotely at the patient’s actual location. This type of localized nurse call cancellation is accomplished by having the caregiver press the call-cancellation button on their assigned HHLF during the time actual assistance is being rendered. Upon receipt of the call cancellation event, EIRIS will close the call, record the identity of the responding caregiver and generate a time-stamp documenting the point-in-time assistance was provided. Prerequisites Before configuring EIRIS to support nurse call cancellation using the HHLF, verify that the following software prerequisites are satisfied: • Make sure that the NurseCall.dll (Nurse Call extension) is installed in the EIRIS Extensions folder (typically: C:\Eiris\e41srv\Data\Extensions) and that a proper license for the extension has been acquired. • Register the needed Handheld LF Exciters in the EIRIS database. Ensure that the chosen Names of the HHLFs match the caregivers that will use them. Configuration Procedure To configure EIRIS so that a Handheld LF Exciter can be used to cancel a nurse call, you will need to define a Nurse Call and HHLF Cancellation alert as well as the subsequent Cancel Auto-Action. Step 1 - Define a Nurse Call Alert 1. Using the ButtonPressEX Alert, on the Inputs form select the Button 1 Down option. 2. Select the following Input components options: • All patient/resident tags • All Readers • All Status Types 3. Define the Clients, Outputs & Alert Messages as required.
Elpas Handheld LF Exciter – Configuration & User Guide Page 4 of 8 V15/March 11 www.visonictech.com Step 2- Define an HHLF Cancellation Alert 1. Using the Location Alert, on the Inputs form select All Patient Tags, All HHLFs & all Status Types. 2. Enter 10 in the ‘Automatically Close After’ value field. Step 3 - Define a Call Cancel Auto-Action 1. Configure an HHLF Call Cancel auto-action to close the Nurse Call alert when a HHLF Call Cancel Alert is triggered. 2. Using the Calls form; select the Nurse Call Alert in the Call Alerts list pane. 3. Using the Cancellation form select the HHLF Call Cancellation Alert in the Cancellation Alerts list pane. 4. Enable the Call & Cancellation IDs Must Match option. This ensures that if multiple Nurse Call Alerts are open, the responding nurse will only close the related patient call. Having Mothers Perform Match Tests using the Handheld LF Exciter EIRIS has long supported Mother/Baby match tests. In this usage scenario, each new mother is given a HHLF that has been pre-matched to the specific Elpas Infant Protection Bracelet that was affixed to her baby at the time of birth. Random Match Tests can be performed whenever deemed necessary by simply having the mother press the match-test button on her assigned HHLF while she is with the baby in question. EIRIS will automatically validate whether or not the mother is in fact with the correct baby. If the match test is successful, (the mother is with the correct baby), the green lamp of a nearby visual indicator (such as the Elpas Signal Tower) immediately illuminates for approximately 10 seconds. Should the match test fail, (the mother is with a baby other then her own) the red lamp of the visual indicator will illuminate for approximately 10 seconds. Configuration Prerequisites Before configuring EIRIS to support mother initiated Mother/Baby Match Tests using the HHLF, verify that the following software prerequisites are satisfied: • Make sure that the BadgeMatch.dll (Badge Match extension) is in the EIRIS Extensions folder (typically: C:\Eiris\e41srv\Data\Extensions) and that a proper license for the extension has been acquired. • Register the needed Handheld LF Exciters into the EIRIS database. Ensure that the chosen Names of the HHLFs can easily represent the particular mothers that will use them. Configuration Procedure To configure the Handheld LF Exciter so that it can be used to perform Mother/Baby Match, it will be essential that separate, Success and Failure alerts be defined for each of the corresponding Baby Tag/HHLF pairs. Consequently, if twenty (20) different Baby Tag/HHLF pairs are registered in EIRIS, then 20 of each alert type must also be defined. Step 1- Define a Success Alert 1. Using the Location Alert, on the Inputs form select the specific Baby Tag and the specific HHLF that the alert is for. Also choose All Status Types. 2. Enter 10 in the ‘Automatically Close After’ time value field. 3. On the Outputs form, select the Success Outputs that will trigger the green lamps on the related visual indicators. 4. Double-click on the chosen Success Outputs and for each one, set the output duration to 10 seconds. 5. Repeat Steps 1-4 for each additional Baby Tag/HHLF pair.
Elpas Handheld LF Exciter – Configuration & User Guide Page 5 of 8 V15/March 11 www.visonictech.com Step 2- Define a Failure Alert The Failure alert is the same as the Success Alert except that you select all the other baby tags and not the associated baby tag. 1. Using the Location Alert, on the Inputs form select all the non-associated baby tags and the specific HHLF that this failure alert is for. Also choose All Status Types. 2. Enter 10 in the ‘Automatically Close After’ time value field. 3. On the Outputs form, select the Failure Outputs that will trigger the red lamps on the corresponding visual indicators. 4. Double-click on the chosen Failure Outputs and for each one, set the output duration to 10 Seconds. 5. Repeat Steps 1-4 for each additional Baby Tag/HHLF pair. Directing Test Results to Specific Rooms The above configuration procedure is designed to have EIRIS first validate whether or not the mother is in fact with the correct baby and second trigger the correct green or red lamps on the installed visual indicators. In other words, if a number of visual indicators are installed throughout the facility, they will all simultaneously indicate the results of the match tests regardless of where they are. Should it prove necessary to segregate the outputs such that each room has its own visual indicator, then the following Elpas hardware, EIRIS software extension and EIRIS alerts are needed: • Each room must be equipped with an Elpas IR reader with local processing, an Elpas External Box (EXB) and a visual indicator (such as an Elpas Signal Tower). • Using the optional Elpas Extension (since it supports the ability to associate LF exciters with particular IR or RF readers) combined HHLF/IR locations need to be defined for each room in EIRIS. • Additionally, subsequent Success and Failure alerts need to be defined for each room in EIRIS. Having Caregivers Perform Match Tests using the Handheld LF Exciter In this scenario, upon admission to the maternity unit, each mother-to-be is issued an Elpas tag (such as a Healthcare Positioning Tag) that a companion relationship has been pre-defined in EIRIS with the Elpas Infant Protection Bracelet that is-to-be affixed to her baby at birth. Random Match Tests can be performed by simply having a caregiver press the match-test button on his/her HHLF while physically within a 40cm/1.3ft radius of the baby in question; making sure that the baby’s tag was excited by seeing that the green lamp of the nearby visual indicator (such as the Elpas Signal Tower) flashes for about two seconds. Within 5 seconds, the caregiver repeats this procedure near the mother, again making sure that the mother’s tag was excited by seeing that the green lamp again flashes for about two seconds. EIRIS will immediately validate whether or not the mother is in fact with the correct baby. If the match test proves successful, (the mother is with the correct baby), the green lamp of the visual indicator will illuminate for approximately 10 seconds. Should the match test fail, (the mother is with a baby other then her own) the red lamp will light for about 10 seconds. Configuration Prerequisites Before configuring EIRIS to support caregiver initiated Mother/Baby Match Tests using the HHLF, verify that the following software prerequisites are satisfied: • Make sure that the BadgeMatch.dll (Badge Match extension) is installed in the EIRIS Extensions folder (typically: C:\Eiris\e41srv\Data\Extensions) and that a proper license for the extension have been acquired. • Register the needed Handheld LF Exciters (HHLFs) in the EIRIS database. Ensure that their chosen Names can easily symbolize the particular caregivers that will use them.
Elpas Handheld LF Exciter – Configuration & User Guide Page 6 of 8 V15/March 11 www.visonictech.com Configuration Procedure To configure EIRIS so that a Handheld LF Exciter can be used by a caregiver to perform random match tests, you will first need to define companion relationships between the appropriate mother tags and the corresponding baby tags. Then you will need to define the subsequent Confirmation, Success and Failure alerts. Step 1- Associate the Mother with the Baby 1. Access the Companions tab of the Badgematch Configuration form. Select the Mother Tag you want to associate a ‘Companion’ with; then click Add Companions. 2. Select the Baby Tag that is to be the ‘Companion’ to the chosen mother tag. Step 2- Define a Confirmation Alert 1. Using the Location Alert, on the Inputs form select All Baby Tags, All Mother Tags and all HHLFs .Also choose All Status Types. 2. Enter 10 in the ‘Automatically Close After’ time value field. 3. On the Outputs form, select the Confirmation Outputs that will trigger the green lamps of the visual indicators. 4. Double click on the selected Outputs and for each, set the output duration to 2 Seconds. Step 3- Define a Success Alert This alert is only enabled when the match test proves successful. 1. Using the Location Alert, on the Inputs form, select All Baby Tags, All HHLFs. Also choose All Status Types. 2. On the Outputs form, select the Success Outputs that will trigger the green lamps on the related visual indicators. 3. Double-click on the chosen Success Outputs and for each set the output duration to 10 Seconds. 4. On the Override form, define/enable the Parameters or Options as detailed below.
Elpas Handheld LF Exciter – Configuration & User Guide Page 7 of 8 V15/March 11 www.visonictech.com Step 4- Define a Failure Alert This alert is only enabled for all baby tags except the related companion baby tag. 1. Using the Location Alert, on the Inputs form select the Baby Tags that’ have no associated Companions,’ and All HHLFs. Also choose All Status Types. 2. On the Outputs form, select the Failure Outputs that will trigger the red lamps on the related visual indicators. 3. Double-click on the chosen Failure Outputs and for each set the output duration to 10 Seconds. 4. On the Override form, define/enable the Parameters or Options as detailed below. Directing Test Results to Specific Rooms The above configuration procedure is designed to have EIRIS first validate whether or not the mother is in fact with the correct baby and second trigger the correct green or red lamps on the installed visual indicators. In other words, if a number of visual indicators are installed throughout the facility, they will all simultaneously indicate the results of the match tests regardless of where they are. Should it prove necessary to segregate the outputs such that each room has its own visual indicator, then the following Elpas hardware, EIRIS software extension and EIRIS alerts are needed: • Each room must be equipped with an Elpas IR reader with local processing, an Elpas External Box (EXB) and a visual indicator (such as an Elpas Signal Tower). • Using the optional Elpas Extension (since it supports the ability to associate LF exciters with particular IR or RF readers) combined HHLF/IR locations need to be defined for each room in EIRIS. • Additionally, subsequent Success and Failure alerts need to be defined for each room in EIRIS.
Elpas Handheld LF Exciter – Configuration & User Guide Page 8 of 8 V15/AMarch 11 W.E.E.E. Product Recycling Declaration For information regarding the recycling of this product you must contact the company from which you orignially purchased it. If you are discarding this product and not returning it for repair then you must ensure that it is returned as identified by your supplier. This product is not to be thrown away with everyday waste. Directive 2002/96/EC Waste Electrical and Electronic Equipment. www.visonictech.com Standards Compliance This device complies with Part 15 of the FCC Rules and RSS-210 of Industry and Science Canada. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. This device complies with Industry Canada license-exempt RSS standard(s). Operation is subject to the following two conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device. Le présent appareil est conforme aux CNR d'Industrie Canada applicables aux appareils radio exempts de licence. L'exploitation est autorisée aux deux conditions suivantes : (1) l'appareil ne doit pas produire de brouillage, et (2) l'utilisateur de l'appareil doit accepter tout brouillage radioélectrique subi, même si le brouillage est susceptible d'en compromettre le fonctionnement. Warning! Visonic Technologies is not responsible for any radio or TV interference caused by unauthorized modifications to this equipment. Such modifications could void the user’s authority to operate the equipment. Product Warranty Visonic Technologies Ltd. (VT or the Company), and its affiliates, warrants its products (hereinafter referred to as "the Product”) to be free of defects in materials and workmanship under normal operating conditions and use for a period of one year from the date of shipment by VT. The Company’s obligations shall be limited within the warranty period, at its option, to repair or to replace the defective Product or any defective component or part thereof. To exercise this warranty, the product must be returned to the manufacturer freight prepaid and insured. This warranty does not apply to repairs or replacement caused by improper installation, Product misuse, failure to follow installation or operating instructions, alteration, abuse, accident, tampering, repair by anyone other than VT, external causes, and failure to perform required preventive maintenance. 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