IntelliDOT IDOT-001 802.11b radio User Manual

IntelliDOT 802.11b radio

Users manual part 3 of 4

P/N TP0001-01 Rev. B Medication Administration DOT SheetintelliDOT iConnect System User Guide Confidential 4-376. Click the button to select Dot Group Two. The Select Dot Group window appears.7. Click the Dot Group and click OK.8. Click the button to select Dot Group Three. The Select Dot Group window appears.9. Click the Dot Group and click OK.10. Click on the View Report button located at the top of the screen. The following report will appear.Note: Refer to DOT Organization Setup on page 3-42. The MAR may be printed with or without DOT groups. DOT groups provides a way to create groups of DOTs for Override Reasons, Administration Sites, and Command DOTs. If for example, you need to print a new MAR, select a DOT group from the list. This will print on your MAR and you can use the iConnect Handheld to scan the iDOT.
Medication Administration DOT Sheet P/N TP0001-01 Rev. B4-38 Confidential intelliDOT iConnect System User GuideExample of a Medication Administration DOT SheetSitesL. UPPER ARM R. LOWER ABD. L. ANTERIOLATERALTHIGH L. DELTIOD MUSCLE L. VENTRO-GLUTEALMUSCLEL. GLUTEAL-MEDIALMUSCLE R. ANTERIOLATERALTHIGH R. UPPER ARM L. LOWER ABD. R. DELTOID MUSCLER. VENTRO-GLUTEALMUSCLE L. UPPER ABD. R. GLUTEAL-MEDIALMUSCLE INTRAVENOUSOverride ReasonsPatient Preference Pt. Declined Pt. Sleeping Pt. Off Unit Pt. TransferredPt. Discharged IV Discontinued IV Infiltrated IV Patency C/O PainIncreased Pain C/O Nausea Increased Nausea Within Normal Limits VS WarrantedMed. Missing Tx. In Progress Hold Medication NPO Per ProtocolNew Order New Schedule New Route Standing Order Stat OrderRX Change Discontinued Abnormal Limits Contraindicated IncompatabilityDialysis In Progress Pending Lab Specimen CollectionNeeded S/W Bugkeypad1 2 3 4 56 7 8 9 /0 # Cancel decimal backExtra DotsCancel All Continue Omit Logout New Order PrepCover Patients Previous Next Enter Later Extra DoseDelay DoseMedication Administration Dot SheetPrinted By: User, Admin Page 1 of 1 Printed At: 04/08/2004 13:42
P/N TP0001-01 Rev. B Medication Administration DOT SheetintelliDOT iConnect System User Guide Confidential 4-39Printing your Medication Administration DOT Sheet To print your Medication Administration DOT sheet, perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. From the Choose Report drop down menu, select Medication Administration DOT sheet.3. From the Choose Printer drop down menu, select your applicable Printer.4. Click the button to select Dot Group One. The Select Dot Group window appears.5. Click the Dot Group and click OK.6. Click the button to select Dot Group Two. The Select Dot Group window appears.7. Click the Dot Group and click OK.
Medication Administration DOT Sheet P/N TP0001-01 Rev. B4-40 Confidential intelliDOT iConnect System User Guide8. Click the button to select Dot Group Three. The Select Dot Group window appears.9. Click the Dot Group and click OK.10. Press the Print Report button located at the top of the screen. The Report will be printed on the applicable printer you selected.Note: Refer to DOT Organization Setup on page 3-42. The MAR may be printed with or without DOT groups. DOT groups provides a way to create groups of DOTs for Override Reasons, Administration Sites, and Command DOTs. If for example, you need to print a new MAR, select a DOT group from the list. This will print on your MAR and you can use the iConnect Handheld to scan the iDOT.
P/N TP0001-01 Rev. B Administration History and Audit ReportintelliDOT iConnect System User Guide Confidential 4-41Administration History and Audit Report This Administration History and Audit report provides a detailed record of all medication activity during the patient’s stay. The administration history and audit report allows a detailed overview of med admin organized by med and time.Viewing the Administration History and Audit ReportTo view your Administration History and Audit Report, perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear..2. From the Choose Report drop down menu, select Administration History and Audit Report.3. From the Choose Printer drop down menu, select your applicable Printer.4. Click the button to select a StartDate. The Select StartDate window appears.5. Select Today, Tomorrow, or Yesterday, Year, Month, Day and click OK.
Administration History and Audit Report P/N TP0001-01 Rev. B4-42 Confidential intelliDOT iConnect System User Guide6. Click the button to select a StopDate. The Select StopDate window appears.7. Select Today, Tomorrow, or Yesterday, Year, Month, Day and click OK.8. Click the button to select a Patient. The Select Patient window appears.9. Select an applicable patient and click OK.10. Click on the View Report button located at the top of the screen. The following report will appear.WilliamsBrunsonThompsonMcMahon
P/N TP0001-01 Rev. B Administration History and Audit ReportintelliDOT iConnect System User Guide Confidential 4-43Example of a Administration History and Audit ReportDIPHENHYDRAMINE 12.5 MG/5 ML ELIX (30)(BENADRYL)IN: LIDOCAINE HCL 2% VISC SOLN 5 ML SOLN (20)(XYLOCAINE VISC.)4/22/04#0001354 New Order Started at 04/22/2004 13:00DOSE: 5 ML PO FOUR TIMES DAILY13:46 Prepared Mistretta2, Michael214:03 Prepared Mistretta2, Michael214:04 Given Mistretta2, Michael2 Gave 10MLEdited: 14:09 Mistretta2, Michael214:14 Mistretta2, Michael2 Gave 0MLIN: SODIUM CL 0.9% INJ 1000 ML BAG (1000)(SODIUM CHLORIDE 0.9%)4/22/04#000355 New Order Started at 04/22/2004 13:00DOSE: 1000 IV PRN14:20 Mistretta2, Michael2 Gave 014:18 Prepared Mistretta2, Michael2INSULIN HUMAN REGULAR 100 UNITS/100 UNITS INJ (1UNIT)(HUMAN INSULIN-R U-100)4/22/04#000360 New Order Started at 04/22/2004 13:00DOSE: 1 UNIT SC EVERY 6 HOURS14:38 Mistretta2, Michael2SODIUM CL 0.9% INJ 1000 ML BAG (1000ML)(SODIUM CHLORIDE 0.9%)4/22/0414:48 Prepared Mistretta2, Michael2IN: SODIUM CL 0.9% INJ 1000 ML BAG (1000)(SODIUM CHLORIDE 0.9%)4/22/04#000355 New Order Started at 04/22/2004 13:00DOSE: 1000 IV PRN14:23 Given Mistretta2, Michael214:27 Prepared Mistretta2, Michael2SODIUM CL 0.9% INJ 1000 ML BAG (1000ML)(SODIUM CHLORIDE 0.9%)4/22/0414:46 Given Mistretta2, Michael2 Gave 1000MLAdministration History and Audit Report4/22/04 - 4/22/04 NAME: QA, 028TIME PRINTED: 04/22/2004 15:05 Admit: 4/22/04DIAGNOSIS: Multi-Lateral tear on left anterio thighNOTES:ALLERGIES: CODEINE, LATEX, FISHPrinted By: Detamore, Eric Page 1 of 1 Printed At: 04/22/2004 15:05
Administration History and Audit Report P/N TP0001-01 Rev. B4-44 Confidential intelliDOT iConnect System User GuidePrinting the Administration and Audit ReportTo print your Administration and Audit Report, perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. From the Choose Report drop down menu, select Administration History and Audit Report.3. From the Choose Printer drop down menu, select your applicable Printer.4. Click the button to select a StartDate. The Select StartDate window appears.5. Select Today, Tomorrow, or Yesterday, Year, Month, Day and click OK.
P/N TP0001-01 Rev. B Administration History and Audit ReportintelliDOT iConnect System User Guide Confidential 4-456. Click the button to select a StopDate. The Select StopDate window appears.7. Select Today, Tomorrow, or Yesterday, Year, Month, Day and click OK.8. Click the button to select a Patient. The Select Patient window appears.9. Select an applicable patient and click OK.10. Press the Print Report button located at the top of the screen. The Report will be printed on the applicable printer you selected.WilliamsBrunsonThompsonMcMahon
Seven (7) Day Medication Summary Report P/N TP0001-01 Rev. B4-46 Confidential intelliDOT iConnect System User GuideSeven (7) Day Medication Summary ReportThe 7-Day Medication Summary is a convenient method to view med administrations over a longer period, and may be of use by physicians and others interested in a longer term view of med administration. If used as a routine tool, this report will often be generated for all patients on a unit at the same time. This report will not be used as a permanent chart document or as a means of auditing for med errors because it will not contain enough detail on medication activities.Viewing your 7 Day Medication Summary ReportTo view your 7 Day Medication Summary Report, perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. From the Choose Report drop down menu, select 7 Day Medication Summary.3. From the Choose Printer drop down menu, select your applicable Printer.4. Click the button to select a Date. The Select Date window appears.5. Select Today, Tomorrow, or Yesterday, Year, Month, Day and click OK.
P/N TP0001-01 Rev. B Seven (7) Day Medication Summary ReportintelliDOT iConnect System User Guide Confidential 4-476. Click the button to select a Patient. The Select StopDate window appears.7. Select an applicable patient and click OK.8. Click the button to select a Sort Order. The Select Item window appears.9. Select Placer Order Number or Generic Name to sort by and click OK. The MAR will sort by either the order number or by generic name.10. Click on the View Report button located at the top of the screen. The following report will appear.Note: In the 7 Day Medication Summary Report, ordered meds are shown in the first (left) column like they are on the daily MAR. This report also provides allergy information. The next 7 columns have headers that show the full name of the day of the week with date in MM/DD/YY format below each. Unlike other reports, this report rounds times to the nearest hour to save space and to make it easy for you to see when the doses were given.WilliamsBrunsonThompsonMcMahon
Seven (7) Day Medication Summary Report P/N TP0001-01 Rev. B4-48 Confidential intelliDOT iConnect System User GuideExample of a 7 Day Medication Summary000829:FERROUS SULFATE 324 MG TAB(324MG)(FEOSOL)Start07/2914:00StopDOSE: 324 MG PO TWICE A DAY14 OMITTEDReasonOmitted :Within NormalLimits000830:POTASSIUM CL 20 MEQ TABCR(20MEQ)(K-DUR)Start07/2912:00StopDOSE: 20 MEQ PO FOUR TIMES DAILY14 OMITTEDReasonOmitted :Within NormalLimits000831:LEVOFLOXACIN 500 MG TAB (500MG)(LEVAQUIN)Start07/2914:00StopDOSE: 500 MG PO EVERY MORNING14 OMITTEDReasonOmitted :Within NormalLimits000833:CALCIUM/VITAMIN D 250 MG TAB(500MG)(OS-CAL D)Start07/2914:00StopDOSE: 500 MG PO TWICE A DAY14 OMITTEDReasonOmitted :Within NormalLimits000835:PANTOPRAZOLE SOD 40 MG TABCR(40MG)(PROTONIX)Start07/2914:00StopDOSE: 40 MG PO TWICE A DAY14 OMITTEDReasonOmitted :Within NormalLimits000837:PROMETHAZINE HCL INJ 25 MG/1 MLINJ (25MG)(PROMETHAZINE)Start07/2914:00StopDOSE: 25 MG IV Q 3 HOURS14 OMITTEDReasonOmitted :Within NormalLimits000827:INSULIN HUMAN REGULAR 100UNITS/100 UNITS INJ (1U)(HUMAN INSULIN-R U-100)Start07/2809:00StopDOSE:1USCEVERY 6 HOURS000828:SODIUM CL 0.9% INJ 1 ML INJ (30ML)(SODIUM CHLORIDE FLUSH)Start07/2914:00StopDOSE: 30 ML IV PRN000832:DIPHENOXYLATE/ATROPINE 1 TAB TAB(2EA)(LOMOTIL)Start07/2914:00StopDOSE: 2 EA PO PRN7 Day Medication Summary8/3/04 NAME: QA, 028TIME PRINTED: 08/09/2004 16:11 Admit: 7/29/04DIAGNOSIS: Multi-Lateral tear on left anterio thighNOTES:ALLERGIES: CODEINE, LATEX, FISH8/3/04 8/4/04 8/5/04 8/6/04 8/7/04 8/8/04 8/9/04QA, 028Gender: FDOB: 12/14/20 MRN: M90000028Visit: V0000028Acct: DR: SMALLEY, MY NAME IS TO LONGM.D.Room: 311 1Stillwater Medical Center1323 West 6th Box 2408Stillwater, OK 74074Printed By: User, Admin Page 1 of 1 Printed At: 08/09/2004 16:11
P/N TP0001-01 Rev. B Seven (7) Day Medication Summary ReportintelliDOT iConnect System User Guide Confidential 4-49Printing your 7 Day Medication Summary ReportTo print your 7 Day Medication Summary Report, perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. From the Choose Report drop down menu, select 7 day Medication Summary.3. From the Choose Printer drop down menu, select your applicable Printer.4. Click the button to select a Date. The Select Date window appears.5. Select Today, Tomorrow, or Yesterday, Year, Month, Day and click OK.
Seven (7) Day Medication Summary Report P/N TP0001-01 Rev. B4-50 Confidential intelliDOT iConnect System User Guide6. Click the button to select a Patient. The Select StopDate window appears.7. Select an applicable patient and click OK.8. Click the button to select a Sort Order. The Select Item window appears.9. Select Placer Order Number or Generic Name to sort by and click OK. The MAR will sort by either the order number or by generic name.10. Press the Print Report button located at the top of the screen. The Report will be printed on the applicable printer you selected.WilliamsBrunsonThompsonMcMahon
P/N TP0001-01 Rev. B MicroTerminal Configuration ReportintelliDOT iConnect System User Guide Confidential 4-51MicroTerminal Configuration ReportThis document allows the iConnect Handheld to be configured by scanning iDOTs, and is primarily used by the IntelliDOT service technicians. This report provides a configuration allowing the iConnect Handheld to connect to the hospital wireless access point.Viewing your MicroTerminal Configuration ReportTo view your MicroTerminal Configuration Report, perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. From the Choose Report drop down menu, select MicroTerminal Configuration Report.3. From the Choose Printer drop down menu, select your applicable Printer.4. Enter the IP address.5. Enter the Hospital SSID.6. Enter the Wep Key.7. Click on the View Report button located at the top of the screen. The following report will appear.
MicroTerminal Configuration Report P/N TP0001-01 Rev. B4-52 Confidential intelliDOT iConnect System User GuideExample of a MicroTerminal Configuration ReportThis report will configure your MicroTerminal for the server at 172.167.55.13using the wireless network 'General Hospital'.Scan this dot to beginScan these dots when prompted1234567Microterminal Configuration ReportPrinted By: User, Admin Page 1 of 1 Printed At: 08/09/2004 16:23
P/N TP0001-01 Rev. B MicroTerminal Configuration ReportintelliDOT iConnect System User Guide Confidential 4-53Printing your MicroTerminal Configuration ReportTo print your MicroTerminal Configuration Report, perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. From the Choose Report drop down menu, select MicroTerminal Configuration Report.3. From the Choose Printer drop down menu, select your applicable Printer.4. Enter the IP address.5. Enter the Hospital SSID.6. Enter the Wep Key.7. Press the Print Report button located at the top of the screen. The Report will be printed on the applicable printer you selected.
Patient Assignment Worksheet P/N TP0001-01 Rev. B4-54 Confidential intelliDOT iConnect System User GuidePatient Assignment Worksheet For the IntelliDOT system to operate, nurses must tell the iConnect System which patients they are taking care of during their shift. To do this, a “Patient Assignment” worksheet can be printed. The patient assignment worksheet provides you with a quick and easy way to scan the patient iDOT’s and assign patients to the nurse.Viewing your Patient Assignment WorksheetTo view your Patient Assignment Worksheet, perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. From the Choose Report drop down menu, select MicroTerminal Configuration Report.3. From the Choose Printer drop down menu, select your applicable Printer.4. Click the button to select a Nursing Unit. The Select Nursing Unit window appears.5. Select an applicable nursing unit and click OK.6. Click on the View Report button located at the top of the screen. The following report will appear.
P/N TP0001-01 Rev. B Patient Assignment WorksheetintelliDOT iConnect System User Guide Confidential 4-55Example of a Patient Assignment WorksheetThis assignment sheet was printed for the nursing unit 3RDFLOORBegin Patient Assignment Session End Patient Assignment SessionRooms300 1 320 1301 1 321 1302 1 322 1303 1 323 1304 1 324 1305 1 325 1306 1 326 1307 1 327 1308 1 328 1309 1 329 1310 1 330 1311 1 331 1312 1 332 1313 1 333 2314 1 334 1315 1 335 1316 1 336 1317 1 337 1318 1 338 1319 1 339 1Patient Assignment WorksheetPrinted By: User, Admin Page 1 of 1 Printed At: 08/09/2004 17:20
Patient Assignment Worksheet P/N TP0001-01 Rev. B4-56 Confidential intelliDOT iConnect System User GuidePrinting your Patient Assignment WorksheetTo print your Patient Assignment Worksheet, perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. From the Choose Report drop down menu, select MicroTerminal Configuration Report.3. From the Choose Printer drop down menu, select your applicable Printer.4. Click the button to select a Nursing Unit. The Select Nursing Unit window appears.5. Select an applicable nursing unit and click OK.6. Press the Print Report button located at the top of the screen. The Report will be printed on the applicable printer you selected.
P/N TP0001-01 Rev. B Sig Code Listing Report (CSV)intelliDOT iConnect System User Guide Confidential 4-57Sig Code Listing Report (CSV)The sig code listing report provides a list of all sig codes used in the hospital formulary (master drug file). The Report will appear in a .CSV file which can be read through the Internet file or EXCEL. Viewing your Sig Code Listing Report (CSV)To view your Sig Code Listing Report (CSV), perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. From the Choose Report drop down menu, select SIG Code Listing Report (CSV).3. From the Choose Printer drop down menu, select your applicable Printer.4. Click on the View Report button.The Report will appear in a .CSV file which can be read through the Internet file or EXCEL. See the following illustration for an example.
Sig Code Listing Report (CSV) P/N TP0001-01 Rev. B4-58 Confidential intelliDOT iConnect System User GuidePrinting your Sig Code Listing Report (CSV)To print your Sig Code Listing Report (CSV), perform the following:1. Click Reports on your iConnect DOT Manager. The default report screen will appear.2. From the Choose Report drop down menu, select SIG Code Listing Report (CSV).3. From the Choose Printer drop down menu, select your applicable Printer.4. Click on the Print Report button.The Report will be printed on the applicable printer you selected. The Report prints from the Internet file or EXCEL. See the following illustration for an example.
P/N TP0001-01 Rev. B Formulary Listing Report (CSV)intelliDOT iConnect System User Guide Confidential 4-59Formulary Listing Report (CSV)The sig code listing report provides a list of the hospital formulary (master drug file). The Report will appear in a .CSV file which can be read through the Internet file or EXCEL. Viewing your Formulary Listing Report (CSV)To view your Formulary Listing Report (CSV), perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. Select the Formulary Listing Report (CSV) from the Choose Report drop down menu.3. Choose your applicable Printer.
Formulary Listing Report (CSV) P/N TP0001-01 Rev. B4-60 Confidential intelliDOT iConnect System User Guide4. Click on the View Report button.The Report will appear in a .CSV file which can be read through the Internet file or EXCEL. See the following illustration for an example.Printing your Formulary Listing Report (CSV)To print your Formulary Listing Report (CSV), perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. Select the Formulary Listing Report (CSV) from the Choose Report drop down menu.3. Choose your applicable Printer.
P/N TP0001-01 Rev. B Formulary Listing Report (CSV)intelliDOT iConnect System User Guide Confidential 4-614. Click on the Print Report button.The Report will be printed on the applicable printer you selected. The Report prints from the Internet file or EXCEL. See the following illustration for an example.
Administration Sites Listing P/N TP0001-01 Rev. B4-62 Confidential intelliDOT iConnect System User GuideAdministration Sites ListingThe Administration Sites Listing provides a list of sites of administration when administering the medications to a patient.Viewing your Administration Sites ListingTo view your Administration Sites Listing, perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear..2. From the Choose Report drop down menu, select Administration Sites Listing.3. From the Choose Printer drop down menu, select your applicable Printer.4. Click on the View Report button located at the top of the screen. The following report will appear.
P/N TP0001-01 Rev. B Administration Sites ListingintelliDOT iConnect System User Guide Confidential 4-63Example of a Administration Sites ListingAdministration Sites ListingL. Anteriolateral Thigh L.Deltoid Muscle L.Gluteal-Medial Muscle L.Lower Abd. L. Upper Abd.L. Upper Arm L. Ventro-Gluteal Muscle R. Deltoid Muscle R. Gluteal-Medial Muscle R. Lower Abd.R. Upper Abd. R. Upper Arm R. Ventro-Gluteal Muscle L.Forearm R.ForearmL. Hip/Subcutaneous R.Hip/Subcutaneous R. Anteriolateral ThighAdministration Sites ListingPrinted By: User, Admin Page 1 of 1 Printed At: 08/10/2004 10:50
Administration Sites Listing P/N TP0001-01 Rev. B4-64 Confidential intelliDOT iConnect System User GuidePrinting your Administration Sites ListingTo print your Administration Sites Listing, perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. From the Choose Report drop down menu, select Administration Sites Listing.3. From the Choose Printer drop down menu, select your applicable Printer.4. Click on the Print Report button.The Report will be printed on the applicable printer you selected.
P/N TP0001-01 Rev. B Command DOT ListingintelliDOT iConnect System User Guide Confidential 4-65Command DOT ListingThe command iDOTs listing provides a way to create individual command iDOTs to perform a particular action. For example, if you create a iDOT to “Print a Current Mar”. This report provides you with a list of all command iDOTs printed on an individual report.Viewing your Command DOT ListingTo view your Command DOTs Listing, perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. Select Command DOTs Listing from the Choose Report drop down menu.3. Choose your applicable Printer.4. Click on the View Report button.The Report will appear. See the following illustration.
Command DOT Listing P/N TP0001-01 Rev. B4-66 Confidential intelliDOT iConnect System User GuideExample of a Command DOTs ListingOverride Reasons ListingWithin Normal Limits Pt. Cond. Warrants Pt. Declined Med. Missing Pt. SleepingTx. In Progress Standing Order Dialysis In Progress Pt. Off Unit Increased PainStat Order Pending Lab Pt. Transferred NPO Pt. DischargedIncreased Nausea D/C'd Family/S.O. Refused Pt. Expired Pt. PreferenceBlood Transfusion Rx ChangeOverride Reasons ListingPrinted By: User, Admin Page 1 of 1 Printed At: 08/10/2004 14:16
P/N TP0001-01 Rev. B Command DOT ListingintelliDOT iConnect System User Guide Confidential 4-67Printing your Command DOTs ListingTo print your Command DOTs Listing, perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. Select Command DOTs Listing from the Choose Report drop down menu.3. Choose your applicable Printer.4. Click on the Print Report button.The Report will be printed on the applicable printer you selected.
Override Reasons Listing P/N TP0001-01 Rev. B4-68 Confidential intelliDOT iConnect System User GuideOverride Reasons ListingThe override reasons listing provides DOTs used by the nurse during an administration of medications.Viewing your Override Reasons ListingTo view your Override Reasons Listing, perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. Select Override Reasons Listing from the Choose Report drop down menu.3. Choose your applicable Printer.4. Click on the View Report button.The Report will appear. See the following illustration.
P/N TP0001-01 Rev. B Override Reasons ListingintelliDOT iConnect System User Guide Confidential 4-69Example of Override Reasons ListingOverride Reasons ListingWithin Normal Limits Pt. Cond. Warrants Pt. Declined Med. Missing Pt. SleepingTx. In Progress Standing Order Dialysis In Progress Pt. Off Unit Increased PainStat Order Pending Lab Pt. Transferred NPO Pt. DischargedIncreased Nausea D/C'd Family/S.O. Refused Pt. Expired Pt. PreferenceBlood Transfusion Rx ChangeOverride Reasons ListingPrinted By: User, Admin Page 1 of 1 Printed At: 08/10/2004 14:16
Override Reasons Listing P/N TP0001-01 Rev. B4-70 Confidential intelliDOT iConnect System User GuidePrinting your Override Reasons Listing To print your Override Reasons Listing, perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. Select Override Reasons Listing from the Choose Report drop down menu.3. Choose your applicable Printer.4. Click on the Print Report button.The Report will be printed on the applicable printer you selected.
P/N TP0001-01 Rev. B DOT KeyboardintelliDOT iConnect System User Guide Confidential 4-71DOT KeyboardThe DOT keyboard provides a listing of alphanumeric characters, numeric characters, basic commands (cancel all, cancel, etc.), order information, and diagnostic information.Viewing your DOTs KeyboardTo view your DOTs Keyboard, perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. Select DOTs Keyboard from the Choose Report drop down menu.3. Choose your applicable Printer.4. Click on the View Report button.The Report will appear. See the following illustration.
DOT Keyboard P/N TP0001-01 Rev. B4-72 Confidential intelliDOT iConnect System User GuideExample of a DOT KeyboardKeyboardA B C D EF G H I JK L M N OP Q R S TU V W X YZKeypad0123456789.Basic CommandsCancel All Cancel Last Continue Logout OmitVerify ItemOrder InformationShow Order Info - OrderDetails Show Order Info - PatientName Show Order Info -MedicationDiagnostic InformationDump Patients and Orders Dump Users Dump Formulary Dump Commands Dump DotsShow MT Version. Test RF TetherDot KeyboardPrinted By: User, Admin Page 1 of 1 Printed At: 04/02/2004 17:41
P/N TP0001-01 Rev. B DOT KeyboardintelliDOT iConnect System User Guide Confidential 4-73Printing your DOT KeyboardTo print your DOTs Keyboard, perform the following:1. After logging into the iConnect DOT Manager, select Reports. The default report screen will appear.2. Select DOTs Keyboard from the Choose Report drop down menu.3. Choose your applicable Printer.4. Click on the Print Report button.The Report will be printed on the applicable printer you selected.
DOT Keyboard P/N TP0001-01 Rev. B4-74 Confidential intelliDOT iConnect System User Guide- Notes -
intelliDOT iConnect System User Guide Confidential 5-1Creating Command iDOTs P/N TP0001-01 Rev. BChapter 5Creating Command iDOTsCommand iDOTs allow nurses to page someone, send an e-mail, print a document, and other tasks by simply scanning a iDOT. In order to place command iDOTs on reports, they must first be created. This chapter reviews the process for creating command iDOTs. For reporting-printing commands, if you always want the report to print on a specific printer when the iDOT is scanned, set up the printer in the command (the Order Change request for example). Once you have the commands setup, you put them on the Worksheet by adding the commands to the Worksheet's Command parameter.
Command iDOT Prompt Setup P/N TP0001-01 Rev. B5-2 Confidential intelliDOT iConnect System User GuideCommand iDOT Prompt SetupThe prompt setup is used to enter information that appears on your iConnect Handheld. The information you enter in the fields appear to the left in the blue box. This box illustrates what will appear on your iConnect Handheld. The instruction field will tell the iConnect Handheld what to do. For example, Scan DOT or Press OK tells you to scan your command iDOT and press OK.The reports allow you to create instructions appearing on your iConnect Handheld. To create a command iDOT prompt, perform the following:1. Select Command Setup, Prompt Setup. For example, the following screen will appear.2. Click New and new fields appear on the screen.3. Enter the information to appear in Line 1 and Line 1b. This information displays in the blue box to the right. This box displays an example of what you will see on your iConnect Handheld.4. Enter the instructions you want the user to perform. For example, if you want the user to press ok, enter “Press OK”. 5. Select the Response Category from the drop down list. For example, select patient if you printing a MAR for a current patient.Remember that leaving the Printer parameter blank will cause the report to be printed to the user's default printer when they scan the command iDOT for the report.
P/N TP0001-01 Rev. B Worksheet ReportsintelliDOT iConnect System User Guide Confidential 5-3Worksheet ReportsThe reports allow you to create and save a iDOT to print a specific report. This iDOT can then placed on the worksheet.1. Select Command Setup, Reports and applicable report.For example: The Nurse Medication Worksheet screen will appear.2. Click New and new fields appear on the screen.3. Enter the name of the report in the Name field.4. Enter the Nurse (current user recommended), the date (today), the shift the nurse is working,Remember that leaving the Printer parameter blank will cause the report to be printed to the user's default printer when they scan the command iDOT for the report. Each report will be specific to the command needed. Be sure to enter all information in the required fields.
Worksheet Reports P/N TP0001-01 Rev. B5-4 Confidential intelliDOT iConnect System User Guide- Notes -
intelliDOT iConnect System User Guide Confidential 6-1Diagnostics, Troubleshooting, and Safety P/N TP0001-01 Rev. BChapter 6Diagnostics, Troubleshooting, and SafetyThis section is about diagnostics for your iConnect Handheld and troubleshooting any problems that arise, including the following:• Tether the iConnect Handheld• Testing RF• Rebooting the iConnect Handheld• Troubleshooting
Tethering the iConnect Handheld P/N TP0001-01 Rev. B6-2 Confidential intelliDOT iConnect System User GuideTethering the iConnect HandheldTethering is a way for the iConnect Handheld to directly interface with the iConnect System Manager. It is a fast efficient way of accurately entering bar code information into the iConnect System Manager without typing. Once tethered, you can scan a medication bar code and it appears in the formulary brand setup window of the Master Drug file. Tethering can be performed for the iConnect System Manager using the iConnect Handheld. To tether to the iConnect System Manager, perform the following:1. Print out the latest DOT Keyboard.This keyboard will have a Tether iDOT on the report.2. Login to the iConnect System Manager.3. Logon the iConnect Handheld.4. On the iConnect System Manager, select the tether button from anywhere on the screen.The User Badnge Asssigmnet window appears asking you to scan the tether iDOT.Be sure to use the same login ID and password for the iConnect System Manager and the iConnect Handheld. To tether they must be the same.
P/N TP0001-01 Rev. B Tethering the iConnect HandheldintelliDOT iConnect System User Guide Confidential 6-35. Scan the tether DOT. The following screen will appear.6. Click the Tether button on the iConnect System Manager.7. To untether, just press OK on the iConnect Handheld.The “User, Scan Patient or Command iDOT reappearsWaiting for ConnectionEDiConnect Handheld screenTetheredOK to QuitEDiConnect Handheld screenRefer to Formulary Configuration on page 3-10. The formulary configuration section provides the steps how to enter your information.
Testing RF with the iConnect Handheld P/N TP0001-01 Rev. B6-4 Confidential intelliDOT iConnect System User GuideTesting RF with the iConnect Handheld1. Scan the RF Test iDOT on your DOT Keyboard Report. The following screen will appear.2. Press OK and you will be in RF Test mode.This will be the signal to noise ratio for the wireless signal.Rebooting the iConnect HandheldRebooting the device is needed when an iConnect Handheld does not connect to the server or may the device may need to be refreshed. To reboot the iConnect Handheld, perform the following:1. Gently insert a paper clip into the small hole on the underside of the iConnect Handheld. or Place the iConnect Handheld in the charging cradle.Press OKEDiConnect Handheld screenSNR38%EDiConnect Handheld screen
P/N TP0001-01 Rev. B Safety and MaintenanceintelliDOT iConnect System User Guide Confidential 6-5System Timeout and What to DoSystem timeout occurs when the iConnect Handheld cannot connect to the IntelliDOT server. This can occur with different scenarios which include power outage, wireless connectivity interruption, or a server reboot.• Press the OK button to return to the previous screen. All data entered on the scanner before the system timeout remains in the system and does not need to be re-entered. The iConnect Handheld displays a screen informing you to Press OK. If you press OK, the iConnect Handheld will reconnect to the server and bring you back to your last med needed to be given.Safety and MaintenanceiConnect Handheld User Safety InformationIMPORTANT: READ this before operating your iConnect HandheldFor safe use of the iConnect Handheld always observe the following guidelines.• This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.• There are no user serviceable parts of the iConnect Handheld. Do not attempt to open the housing as this may damage the unit. Any changes or modifications to the product not expressly approved by the party responsible for FCC compliance could void the user’s authority to operate the equipment. Refer any unit needing maintenance or service to qualified service personnel.• This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. The equipment generates uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:-Reorient or relocate the receiving antenna.Do Not Reboot the iConnect Handheld after a System Timeout. Contact your System Administrator.
Safety and Maintenance P/N TP0001-01 Rev. B6-6 Confidential intelliDOT iConnect System User Guide-Increase the separation between the equipment and the receiver.-Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.-Consult the dealer or an experienced radio/TV technician for help.• This unit incorporates a Class II laser in its bar code scanner. Laser light will be emitted for up to several seconds after the button labeled “BAR CODE” or “III I II” is pressed. The laser light is emitted from the side of the unit opposite the LCD and function buttons. Never direct the laser emitting side of the unit toward your own or anyone else’s eyes.General Tips• This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.• Although the iConnect Handheld is water and dust resistant, do not expose it to rain or moisture for an extended period of time. In general, treat the device as you would a pocket calculator or other small electronic instrument.• The touch-sensitive screen of the iConnect Handheld contains glass. Although the device is rugged, be careful not to drop the device or subject it to repetitive strong impact.• Protect the iConnect Handheld from temperature extremes. Keep it away from heaters and other heat sources.• Do not store the iConnect Handheld in a dusty, damp, or wet location.Cleaning the DeviceUse a soft lens cloth to clean the iConnect Handheld. If the surface of the screen becomes soiled, clean it with a soft cloth moistened with a diluted antibacterial soap solution.BatteriesThe iConnect Handheld uses one main battery. As long as the device is returned to the charger when not in use, the battery will stay operative and not need to be replaced. Contact IntelliDOT if you need a new battery.
P/N TP0001-01 Rev. B Safety and MaintenanceintelliDOT iConnect System User Guide Confidential 6-7Battery ChargingThe iConnect Handheldcontains a rechargeable Li-ion battery with a charging safety circuit. When you first unpack the unit, the battery will likely be fully discharged. Place the unit into the iConnect charging station plugged into standard 120VAC power. It takes approximately 4 hours to fully charge the battery of the iConnect Handheld. Depending on usage, the battery should provide full function for about 12 hours.Wireless NetworkingThe iConnect Handheld operates using 802.11b wireless networking capability. Your nursing unit must be equipped with wireless access points which allow the iConnect Handheld to communicate with the IntelliDOT Server computer and other iConnect Handheld. If you leave your nursing unit, the iConnect Handheld may loose its connection to the network and the IntelliDOT Server. Don’t be alarmed, but know that your iConnect Handheld is “off-line” in these circumstances.iConnect Handheld Radiation SpecificationsThe iConnect Handheld contains a laser device to implement linear bar code scanning.• Laser source: Diode• Laser Class: FDA CDRH Class II• Laser light wavelength: 650nm• Laser power: 0.8mW nominal – Aim Mode• 1.2mW nominal – Scanning Mode • Scan rate: 39 (+/- 3) per second (bi-directional)
Troubleshooting P/N TP0001-01 Rev. B6-8 Confidential intelliDOT iConnect System User GuideTroubleshootingUnknown Patient Medication Can Not Be FoundTime ErrorDevice Does Not Turn On Scanner Does Not FunctionDescription RemedyWhen scanning the patient bar code, a match can not be made in the patient database “Unknown Patient”. Add the patient at the iConnect System Manager or check the interface or wait for the interface.Description RemedyWhen scanning the medication, the med ID is not found in the formulary database “Unknown Med”. Contact the pharmacy or the IntelliDOT System Administrator.Description RemedyIf a time error is received and the user knows that the order time is correct, the system time on the device may not be correct. Contact the IntelliDOT System Administrator.Description RemedyThe login screen does not appear when the device is turned on. Insert a paper clip into the small hole on the backside of the iConnect Handheld.If the iConnect Handheld still does not operate, report the problem to the IntelliDOT System Administrator.Description RemedyThe iConnect Handheld does not scan a bar code when you press the Bar Code button.Check to be sure the bar code is not defaced.Hold the scanner at a 30o-45o angle. Be sure the iConnect Handheld is within proper scanning range. If the iConnect Handheld stops emitting a laser beam while the Bar Code button is pressed, check the battery level. When the battery is low, the scanner shuts off before the low battery warning appears. Recharge the scanner and select another iConnect Handheld device. If the iConnect Handheld still does not operate and the battery is not low, report the problem to the IntelliDOT System Administrator.
P/N TP0001-01 Rev. B TroubleshootingintelliDOT iConnect System User Guide Confidential 6-9Troubleshooting Quick Reference ChartProblem Remedy/How To:DOT Reader Light Stays ON1. Reboot iConnect Handheld via paper clip.2. Press OK to connect to server. Relogin.3. If light does not go OFF, replace with new iConnect Handheld and contact IntelliDOT Customer Support for new iConnect Handheld and record iConnect Handheld ID.Unknown Med1. User on wrong screen.2. Med is incorrectly entered in iConnect System Manager Formulary.3. Check with Pharmacy to ensure med is entered correctly.Unknown Patient1. User on wrong screen. Scanned an unexpected bar code, expecting a patient.2. Patient not in the system. Verify on iConnect System Manager that the patient is in the system.Unknown User1. User is incorrectly entered into the iConnect System Manager.2. Check iConnect System Manager for user. Verify Bar Code is in the system.3. Rescan badge.Wireless Signal Missing from iConnect Handheld (Icon Missing)1. Reboot iConnect Handheld by inserting into charging unit. (Do not use paper clip)2. Check Access point is not working. Walk down nursing unit3. Check with IS about access point not working.Battery Symbol at Minimum1. Recharge iConnect Handheld. (Yellow LED flashes when in charger, Green LED flashes when fully charged)2. Wait until iConnect Handheld is at 90% or better to use. Note: Battery is life is around 6 hours.(Can be less)iConnect Handheld Displaying Not Able to Connect on Screen1. Server is being rebooted. (Not Likely)2. Reboot iConnect Handheld. Use Paper Clip.3. Ask Patti to reconfigure iConnect Handheld. Reconfigure iConnect Handheld using Configuration Report DOTs.Meds showing up late on iConnect Handheld for previous days1. When were you assigned to Patient?2. If assigned yesterday, remove assignment and reassign patient to nurse.Unable to Login1. Wireless signal missing from iConnect Handheld. See above2. Check RF symbol on iConnect Handheld. 3. Server maybe down. Login again
Troubleshooting P/N TP0001-01 Rev. B6-10 Confidential intelliDOT iConnect System User GuideiDOTs Not Scanning - Negative Tone1. Bad Printer. Reprint reports. 2. Bad camera on iConnect Handheld. Have the nurse tether the iConnect Handheld to see a iDOT being read. Be sure to turn on image to view bad iDOTs.3. iConnect Handheld may need to be charged. If at 18% or below...charge iConnect Handheld and get new iConnect Handheld.Time-out Warning on iConnect Handheld Press OK to Continue1. Server not communicating. Wait for 30 seconds and try to login again.2. Timeout goes back to login state.3. Connect to iConnect System Manager. If you cant connect, server is down.Unable to Connect to iConnect System Manager1. Server not communicating. Wait for 30 seconds and try to login again.2. Connect to iConnect System Manager. If you cant connect, server is down.3. Reboot server. To Reboot Server......Ask Mike, Phil, Eric.Problem Remedy/How To:
intelliDOT iConnect System User Guide Confidential Index-1Index P/N TP0001-01 Rev. BIndexAAdding a New Administration event on the On-Line MAR 3-32Administration History and Audit ReportPrinting 4-44Viewing 4-41Administration Sites Listing 4-62Printing 4-64Viewing 4-62Advance Prepared Items 2-25Administering Meds for Cases 1-3 2-33Meds already computer entered by pharmacy requiring a witness 2-28Meds not yet computer entered by pharmacy 2-35Meds not yet computer entered by pharmacy with more than one component 2-40Assigning Patients 3-38BBar Coding 1-7Medication Packages 1-7Nurse Badges 1-7Patient Wristbands 1-7Battery Charging 6-7CCommand Dots Listing 4-65Printing 4-67Viewing 4-65Command iDOT Prompt Setup 5-2Configuration Setup 3-3Hospital Address Setup 3-3Printer Setup 3-4Shift Setup 3-5Configuring iConnect Handheld 3-39Correcting or Cancelling Medication Transactions 2-47Creating Command iDOTs 5-1DDiagnostics, Troubleshooting, and Safety 6-1Dose Out of Range 2-23Dose-Due Reminder and Over-Due Alerts 2-17Dose-Due Reminders 2-17Lunch and Break Coverage DOTs 2-21Omitting Medications Due Times 2-18Over-Due Med Alerts 2-18Snooze Feature 2-20Using Delay Dose 2-20DOT Keyboard 4-71
Index P/N TP0001-01 Rev. BIndex-2 Confidential intelliDOT iConnect System User GuidePrinting 4-73Viewing 4-71Dot Keyboard 4-71DOT Organization Setup 3-42FFormulary Listing Report 4-59Printing 4-60Viewing 4-59Formulary Setup 3-6Adding and Editing Clinical Warnings 3-6Adding, Editing, and Deleting Clinical Prompts 3-4, 3-8, 3-13, 3-15, 3-17, 3-19Clinical Prompts 3-8Clinical Warnings 3-6Formulary Configuration 3-10Formulary Download 3-10Master Drug Formulary 3-10GGenerating Reports 4-1IiConnect HandheldBasic Medication Administration 2-10Basic Medication Administration of a PRN Medication 2-13Charging 2-3Conventions 2-4Features 2-2Login/Logout 2-5Medication Administration 2-9Patient Assignment 2-8Responding to Prompts for Data During Administration 2-15Scanning 2-4Scanning Bar Codes 2-4Scanning iDOTs 2-5Using 2-1Using the Patient Assignment DOT 2-8iConnect Handheld Configuration ReportPrinting 4-53iConnect Server 1-5Physical Description 1-5Purpose 1-5iConnect System Components 1-2Charging the Device 1-3Durability 1-4iConnect Handheld 1-2Operating the iConnect Handheld 1-3Physical Description 1-3Using the iConnect Handheld 1-4iConnect System Installation 1-6Definition 1-6Development and Testing 1-7Function, Location, and Definition 1-6Information Components 1-6Installation Responsibility 1-6, 1-7Interface Installation 1-6Purpose 1-6Wireless Access Point Installation 1-6iConnect System Manager 1-5Access / Operation 1-5Adding Patient Specific Notes 3-34Administration Specific Notes 3-37Editing an Administration on the On-Line MAR 3-31Editing Patient Specific Notes 3-35Functions 1-5MAR Notes 3-34Medication Order Specific Notes 3-36Patient Specific Notes 3-34Physical Description 1-5Using 3-1iConnect System Manager MAR 3-30Viewing the MAR 3-30LLogging into the iConnect DOT Manager 3-2MMedication Administration DOT Sheet 4-30Viewing 4-36Medication Administration RecordPrinting 4-5, 4-10, 4-16Viewing 4-2, 4-7, 4-12Medication Administration Warnings 2-22Battery Low Warning 2-24Early or Late Warnings 2-22Timeout Warnings 2-22Meds already computer entered by pharmacy 2-26MicroTerminal Configuration Report 4-51Multi-Component Items Dispensed by Pharmacy 2-46NNurse Medication Worksheet 4-2, 4-18, 4-24, 4-30Printing 4-22, 4-28, 4-34Viewing 4-18, 4-24, 4-30Nursing Unit Setup 3-13Nursing Workflow Setup 1-9OOverride Reason Listing 4-68Printing 4-70Viewing 4-68Override Reasons Setup 3-41PPatient Assignment Worksheet 4-58
Index P/N TP0001-01 Rev. BintelliDOT iConnect System User Guide Confidential Index-3Printing 4-56Viewing 4-54Patient Medication Worksheet 4-46Viewing 4-46Patient Setup 3-29Reviewing Meds on the iConnect System Manager 3-29Pharmacy System Setup 1-8Clinical Settings 1-8Formulary 1-8Hospital-Specific Policies and Procedures 1-9System Configuration Process 1-8Workflow Assessment by IntelliDOT 1-9Pharmacy Use of the iConnect Handheld 2-49Drug Item Verification 2-49Printing your Sig Code Listing Report (CSV) 4-58RRebooting the iConnect Handheld 6-4Reports 3-41Requesting a Scheduled Med Time Change 2-48Role Setup 3-21Suggested Privileges for Charge Nurses Roles 3-24Suggested Privileges for Director and Nurse Manager Roles 3-23Suggested Privileges for Pharmacist Roles 3-26Suggested Privileges for Pharmacy Technician Roles 3-27Suggested Privileges for Ward Clerk/Unit Secretary Roles 3-25User Roles and Privileges 3-22SSafety and Maintenance 6-5iConnect Handheld User Safety Information 6-5Script Setup 3-41Seven (7) Day Medication Summary Report 4-46Printing 4-49Viewing 4-46Sig Code Listing Report 4-54Viewing 4-57Sig Code Setup 3-15Site of Administration Setup 3-40System Overview 1-1Introduction 1-1Outline 1-2TTesting RF with the iConnect Handheld Devices 6-4Tethering the iConnect Handheld Device 6-2Troubleshooting 6-8Troubleshooting Quick Reference Chart 6-9UUnknown Item 2-23User Setup (Adding and Editing) 3-28VViewing your Medication Worksheet Report 4-18, 4-24, 4-30WWireless Networking 6-7Worksheet Reports 5-3
Index P/N TP0001-01 Rev. BIndex-4 Confidential intelliDOT iConnect System User Guide- Notes -

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