Lexmark 6500E Mfp Option Owner S Manual User's Guide
2014-07-06
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6500e User's Guide November 2012 Machine type(s): 4036 Model(s): 310 www.lexmark.com Contents 2 Contents Safety information.......................................................................................7 Learning about the printer...........................................................................9 Basic functions of the scanner...................................................................................................................9 Finding information about the scanner.....................................................................................................9 Selecting a location for the printer and the scanner...............................................................................10 Printer configurations.............................................................................................................................11 Understanding the ADF and scanner glass..............................................................................................12 Understanding the scanner control panel...............................................................................................13 Understanding the home screen................................................................14 Understanding the home screen.............................................................................................................14 Using the touch-screen buttons..............................................................................................................15 Customizing the home screen.....................................................................19 Finding the IP address of the scanner.....................................................................................................19 Accessing the Embedded Web Server.....................................................................................................19 Activating the home screen applications................................................................................................20 Exporting and importing a configuration using the Embedded Web Server...........................................22 Additional printer setup.............................................................................23 Installing a scanner communications card in the printer........................................................................23 Installing internal options in the scanner................................................................................................27 Installing hardware options.....................................................................................................................42 Attaching cables......................................................................................................................................44 Verifying printer setup............................................................................................................................45 Setting up the scanner software.............................................................................................................46 Setting up wireless printing.....................................................................................................................48 Preparing to set up the scanner on an Ethernet network.......................................................................54 Installing the scanner on an Ethernet network.......................................................................................55 Changing port settings after installing a new network Internal Solutions Port......................................57 Setting up serial printing.........................................................................................................................59 Minimizing your printer's environmental impact........................................62 Saving paper and toner...........................................................................................................................62 Contents 3 Saving energy..........................................................................................................................................63 Recycling..................................................................................................................................................65 Loading paper and specialty media............................................................67 Loading paper..........................................................................................................................................67 Setting the paper size and type...............................................................................................................78 Configuring Universal paper settings......................................................................................................80 Setting the ADF to detect multiple paper feeds......................................................................................80 Linking and unlinking trays......................................................................................................................80 Paper and specialty media guidelines.........................................................82 Paper guidelines......................................................................................................................................82 Supported paper sizes, types, and weights.............................................................................................85 Printing......................................................................................................90 Printing a document................................................................................................................................90 Printing from a flash drive.......................................................................................................................91 Printing on specialty media.....................................................................................................................93 Printing confidential and other held jobs................................................................................................95 Printing information pages......................................................................................................................96 Adjusting toner darkness.........................................................................................................................97 Canceling a print job................................................................................................................................97 Copying......................................................................................................99 Making copies.........................................................................................................................................99 Copying film photos..............................................................................................................................100 Copying on specialty media...................................................................................................................100 Customizing copy settings.....................................................................................................................101 Placing information on copies...............................................................................................................106 Canceling a copy job..............................................................................................................................107 Understanding the copy screens and options.......................................................................................107 E-mailing..................................................................................................111 Getting ready to e-mail.........................................................................................................................111 Creating an e-mail shortcut...................................................................................................................112 E-mailing a document............................................................................................................................113 Customizing e-mail settings...................................................................................................................114 Canceling an e-mail...............................................................................................................................115 Contents 4 Understanding e-mail options...............................................................................................................115 Faxing......................................................................................................118 Getting the scanner ready to fax...........................................................................................................118 Creating shortcuts.................................................................................................................................123 Sending a fax.........................................................................................................................................124 Using shortcuts and the address book..................................................................................................126 Customizing fax settings........................................................................................................................127 Canceling an outgoing fax.....................................................................................................................128 Understanding fax options....................................................................................................................129 Holding and forwarding faxes...............................................................................................................131 Scanning to an FTP address......................................................................133 Creating shortcuts.................................................................................................................................133 Scanning to an FTP address...................................................................................................................134 Understanding FTP options...................................................................................................................135 Scanning to a computer or flash drive......................................................138 Scanning to a computer........................................................................................................................138 Scanning to a flash drive........................................................................................................................139 Understanding the Scan Center features..............................................................................................139 Using the ScanBack Utility.....................................................................................................................140 Understanding scan profile options......................................................................................................140 Understanding printer menus...................................................................143 Menus list..............................................................................................................................................143 Supplies menu.......................................................................................................................................144 Paper menu...........................................................................................................................................144 Reports menu........................................................................................................................................158 Network/Ports menu.............................................................................................................................159 Security menu.......................................................................................................................................172 Settings menu........................................................................................................................................179 Help menu.............................................................................................................................................229 Maintaining the scanner...........................................................................231 Cleaning the exterior of the scanner.....................................................................................................231 Cleaning the scanner glass....................................................................................................................231 Cleaning the ADF glass..........................................................................................................................232 Contents 5 Cleaning the ADF parts..........................................................................................................................232 Cleaning the touch screen.....................................................................................................................236 Storing supplies.....................................................................................................................................236 Checking the status of supplies.............................................................................................................237 Ordering supplies..................................................................................................................................237 Replacing supplies.................................................................................................................................241 Securing the memory before moving the scanner................................................................................242 Moving the scanner...............................................................................................................................244 Administrative support............................................................................246 Finding advanced networking and administrator information.............................................................246 Checking the status of the scanner.......................................................................................................246 Checking the virtual display...................................................................................................................246 Setting up e‑mail alerts.........................................................................................................................246 Viewing reports.....................................................................................................................................247 Restoring factory default settings.........................................................................................................247 Clearing jams............................................................................................248 Avoiding jams........................................................................................................................................248 Understanding jam numbers and locations..........................................................................................248 200–201 paper jams..............................................................................................................................249 202–203 paper jams..............................................................................................................................250 230 paper jam.......................................................................................................................................252 231–239 paper jams..............................................................................................................................254 24x paper jam........................................................................................................................................256 250 paper jam.......................................................................................................................................257 260 paper jam.......................................................................................................................................258 281 paper jam.......................................................................................................................................259 283 paper jam.......................................................................................................................................260 2yy.xx paper jams..................................................................................................................................261 Troubleshooting.......................................................................................262 The indicator light is blinking................................................................................................................262 Understanding printer messages..........................................................................................................262 Solving basic printer problems..............................................................................................................280 Solving printing problems.....................................................................................................................281 Solving copy problems..........................................................................................................................284 Contents 6 Solving scanner problems.....................................................................................................................287 Solving fax problems.............................................................................................................................289 Solving home screen applications problems.........................................................................................293 Solving option problems........................................................................................................................293 Solving paper feed problems.................................................................................................................296 Solving print quality problems..............................................................................................................298 Embedded Web Server does not open.................................................................................................310 Contacting customer support................................................................................................................311 Notices.....................................................................................................312 Product information..............................................................................................................................312 Edition notice........................................................................................................................................312 Power consumption..............................................................................................................................316 Index........................................................................................................328 Safety information 7 Safety information Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible. Do not place or use this product near water or wet locations. CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations. CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching. CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely. CAUTION—POTENTIAL INJURY: Before moving the scanner, follow these guidelines to avoid personal injury or scanner damage: • Turn off the scanner using the power switch, and then unplug the power cord from the wall outlet. • Disconnect all cords and cables from the scanner before moving it. CAUTION—POTENTIAL INJURY: Follow these guidelines to avoid personal injury or scanner damage: • Make sure your fingers are not under the scanner when you set it down. • Put the scanner on a flat and stable surface. • Before setting up the scanner, make sure there is adequate clearance around it. Use only the power cord provided with this product or the manufacturer's authorized replacement. CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ‑11) cord provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public switched telephone network. CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the scanner, then turn the scanner off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the scanner, then turn them off as well, and unplug any cables going into the scanner. CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer. This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts. CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it. Refer service or repairs, other than those described in the user documentation, to a service representative. Safety information 8 CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the scanner, unplug the power cord from the wall outlet and disconnect all cables from the scanner before proceeding. CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm. CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters. SAVE THESE INSTRUCTIONS. Learning about the printer 9 Learning about the printer Basic functions of the scanner When configured with the printer, the scanner provides copy, fax, and scan-to-network capability for large workgroups. You can: • Make quick copies, or change the settings on the touch screen to perform specific copy jobs. • Send fax to multiple fax destinations at the same time. • Scan documents and send them to your computer, an e-mail address, a USB flash memory device, or an FTP destination. • Scan documents and send them to another printer (PDF by way of FTP). When the printer is converted into a multifunction device, all printer messages will be seen on the touch screen. Finding information about the scanner What are you looking for? Find it here Initial setup instructions: Setup documentation—The setup documentation came with the scanner and is also available on the Lexmark Web site at http://support.lexmark.com. • Connecting the scanner to the printer • Installing the scanner software Additional setup and instructions for using the scanner: • • • • • • Selecting and storing paper and specialty media Loading paper Configuring settings User's Guide—The User's Guide is available on the Software and Documentation CD. For updates, check our Web site at http://support.lexmark.com. Viewing and printing documents and photos Setting up and using the scanner software Configuring the scanner on a network (depending on the model) • Caring for and maintaining the scanner • Troubleshooting and solving problems Networking Guide—Open the Software and Documentation CD that came with the scanner, and then • Installing the scanner using Guided or Advanced wireless look for Printer and Software Documentation under the setup Pubs folder. From the list of publications, click • Connecting the scanner to an Ethernet or a wireless network Networking Guide. • Troubleshooting scanner connection problems Instructions for: Learning about the printer 10 What are you looking for? Find it here Help using the scanner software Windows or Mac Help—Open a scanner software program or application, and then click Help. Click ? to view context‑sensitive information. Notes: • The Help installs automatically with the scanner software. • The scanner software is located in the device Program folder or on the desktop, depending on your operating system. Latest supplemental information, updates, and technical support: Lexmark Support Web site— http://support.lexmark.com • Documentation • • • • Driver downloads Live chat support E‑mail support Telephone support Note: Select your country or region, and then select your product to view the appropriate support site. Support telephone numbers and hours of operation for your country or region can be found on the Support Web site or on the printed warranty that came with your scanner. Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact support so they may serve you faster: • • • • Warranty information Machine Type number Serial number Date purchased Store where purchased Warranty information varies by country or region: • In the US—See the Statement of Limited Warranty included with this scanner, or at http://support.lexmark.com. • In other countries and regions—See the printed warranty that came with your printer. Selecting a location for the printer and the scanner When selecting a location for the printer and the scanner, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to: • Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee 156 standard. • Provide a flat, sturdy, and stable surface. • Keep the printer and the scanner: – Within the distance allowed by the length of the Ethernet cable. – Away from the direct airflow of air conditioners, heaters, or ventilators – Free from direct sunlight, humidity extremes, or temperature fluctuations – Clean, dry, and free of dust Learning about the printer 11 • Allow the following recommended amount of space around the printer and the scanner for proper ventilation: 5 5 4 4 1 2 1 2 3 3 1 Right side 31 cm (12 in.) 1 Rear 2.5 cm (1 in.) 2 Left side 31 cm (12 in.) 2 Front 2.5 cm (1 in.) 3 Front 51 cm (20 in.) 3 Right side 2.5 cm (1 in.) 4 Rear 31 cm (12 in.) 4 Left side 36.8 cm (14.5 in.) 5 Top 137 cm (54 in.) 5 Top 55.9 cm (22 in.) Printer configurations CAUTION—TIPPING HAZARD: Floor‑mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high‑capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters. 1 2 3 4 5 8 7 1 Scanner exit tray 2 Automatic Document Feeder (ADF) 3 Scanner cover 4 Standard exit bin 6 Learning about the printer 5 Standard paper tray 6 Scanner glass 7 Keypad 8 Scanner control panel 12 Understanding the ADF and scanner glass Automatic Document Feeder (ADF) Scanner glass Use the ADF for multiple pages, including duplex pages. Note: You may also load business cards into the ADF. Use the scanner glass for single pages or book pages, small items (such as business cards, postcards or photos), transparencies, photo paper, or thin media such as magazine clippings. Using the ADF • • • • • • • • Load letter‑ and A4‑size documents into the ADF facedown, long edge first. Load legal‑ and A3‑size documents into the ADF facedown, short edge first. Load up to 100 sheets of plain paper in the ADF input tray. Load up to 30 sheets of A3‑, tabloid‑ or 11 x 17 in. size plain paper. Scan sizes from 50.8 x 76.2 mm (2 x 3 in.) to 299.7 x 431.8 mm (11.8 x 17 in.). Scan documents with different paper sizes (letter and legal). Scan media weights of 52–120 g/m2 (12–34 lb). Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. Using the scanner glass • Place a document facedown on the scanner glass in the lower left corner. • Scan or copy documents up to 114 mm x 140 mm (4.5 x 5.5 in.) to 216 x 356 mm (8.5 x 11 in.). • Copy books with the book spine on the lower right corner of the scanner glass. Learning about the printer 13 Understanding the scanner control panel 1 2 3 1 @!. 2 ABC 3 DEF 4 GHI 5 JKL 6 MNO 8 TUV 9 WXYZ 7 PQRS 0 4 # 5 6 8 Item Description 1 Display 2 Indicator light 3 7 Sleep Lets you view scanning, copying, faxing, and printing options as well as status and error messages • • • • Off—The power is off. Blinking green—The scanner is warming up, processing data, or printing. Solid green—The scanner is on, but idle. Blinking red—Operator intervention is needed. Enables Sleep mode The following are the statuses of the indicator light and the Sleep button: • Entering or waking from Sleep mode—The indicator light is illuminated solid green, Sleep button is unilluminated. • Operating in Sleep mode—The indicator light is illuminated solid green, Sleep button is illuminated solid amber. The following actions wake the printer from Sleep mode: • • • • Touching the screen or pressing any button Opening an input tray, cover, or door Sending a print job from the computer Performing a power‑on‑reset with the main power switch 4 Keypad Lets you enter numbers, letters, or symbols on the display 5 USB port Lets you insert a USB flash drive to send data or to save scanned images. For instructions on how to use the USB port, see “Printing from a flash drive” on page 91. 6 Submit Lets you submit changes made in the scanner settings 7 Stop/Cancel Stops all scanner activity Note: A list of options is displayed once Stopped appears on the display. 8 Home Lets you navigate back to the home screen Understanding the home screen 14 Understanding the home screen Understanding the home screen When the scanner is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen icons or buttons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages. Note: Icons and buttons appearing on the home screen may vary depending on your home screen customization settings, administrative setup, and active embedded applications. Touch To Copy Open the Copy menus. E-mail Open the E-mail menus. Fax Open the Fax menus. Open the scanner menus. These menus are available only when the scanner is in Ready state. FTP Open the File Transfer Protocol (FTP) menus. Status message bar • Show the current status such as Ready or Busy. • Show printer conditions such as Cartridge Low. • Show intervention messages so the scanner and printer can continue processing. Status/Supplies • Display a warning or error message whenever the printer requires intervention to continue processing. • Access the messages screen for more information. USB Display the files on a USB drive. Bookmarks Create, organize, and save a set of bookmarks (URL) into a tree view of folders and file links. Held Jobs Display all current held jobs. Other buttons that may appear on the home screen: Understanding the home screen 15 Touch this To Release Held Fax Access the list of held faxes. This button appears only when there are scheduled held faxes. Lock Device Enter the correct password to lock the scanner control panel. This button appears when the scanner is unlocked and password has been set. Unlock Device Enter the correct password to unlock the scanner control panel. This button appears when the scanner is locked. Cancel Jobs Open the Cancel Jobs screen. The Cancel Jobs screen shows three headings: Print, Fax, and Network. The following options are available under the Print, Fax, and Network headings: • • • • • Print job Copy job Fax profile FTP E-mail send Each heading has a list of jobs shown in a column under it which can show only three jobs per screen. If more than three jobs exist in a column, then an arrow appears enabling you to scroll through the jobs. Change Language Launch the Change Language pop‑up window that allows you to change the primary language of the scanner. Using the touch-screen buttons Note: Your screens and buttons may vary depending on your options and administrative setup. Understanding the home screen Sample touch screen Button Function Submit Submits changes made in the printer settings Sample Copy Prints a sample copy Right arrow Scrolls to the right Left arrow Scrolls to the left Home Returns to the home screen Right increase Lets you select a higher value Left decrease Lets you select a lower value Exit Lets you exit from the current screen 16 Understanding the home screen 17 Button Function Tips Opens a context-sensitive Help dialog on the touch screen Other touch-screen buttons Button Function Accept Saves a setting Cancel • Cancels an action or a selection • Exits a screen and lets you return to the previous screen without saving changes Reset Resets values on the screen Unselected radio button Indicates that an item is not selected Selected radio button Indicates a selection Search Lets you search current held jobs Warning Indicates a warning or error condition Understanding the home screen 18 Features Feature Description Menu trail line: A Menu trail line is located at the top of each menu screen. This feature shows the path taken to arrive at the current menu. Menus > Settings > Copy Settings > Number of Copies Touch any of the underlined words to return to that menu or menu item. The Number of Copies is not underlined since this is the current screen. If you touch an underlined word on the Number of Copies screen before the Number of Copies is set and saved, then the selection is not saved, and it does not become the default setting. Attendance message alert If an attendance message affects a function, this icon appears and the red indicator light blinks. Customizing the home screen 19 Customizing the home screen Notes: • Your home screen, icons, and buttons may vary depending on your home screen customization settings, administrative setup, and active embedded applications. Some applications are supported only on select printer models. • There may be additional solutions and applications available for purchase. To learn more, visit www.lexmark.com or inquire from the place where you purchased the printer. Finding the IP address of the scanner Notes: • Make sure your scanner is connected to a network or to a print server. • An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. You can find the scanner IP address: • From the top left corner of the scanner home screen. • From the TCP/IP section in the Network/Ports menu. • By printing a network setup page or menu settings page, and then finding the TCP/IP section. Accessing the Embedded Web Server Type your scanner IP address or host name in the address field of your Web browser. Note: If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Network/Ports menu. • Print a network setup page or menu settings page, and then locate the information in the TCP/IP section. Showing or hiding icons on the home screen 1 From the Embedded Web Server, click Settings > General Settings > Home screen customization. A list of basic printer functions appears. 2 Select the check boxes to specify which icons appear on the scanner home screen. Cleared check box items are hidden. 3 Click Submit. Customizing the home screen 20 Activating the home screen applications Forms and Favorites For detailed information about configuring and using Forms and Favorites, visit the Lexmark Web site at http://support.lexmark.com. Icon Description The application helps you simplify and streamline work processes by letting you quickly find and print frequently used online forms directly from the home screen. Note: The printer must have permission to access the network folder, the FTP site, or the Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For more information, see the documentation that came with your operating system. To configure Forms and Favorites, do the following: 1 From the Embedded Web Server, click Settings > Device Solutions > Solutions (eSF) > Forms and Favorites. 2 Define the bookmarks, and then customize the settings. 3 Click Apply. To use the application, touch Forms and Favorites on the scanner home screen, and then navigate through form categories, or search for forms based on a form number, name, or description. Scan to Network For detailed information about configuring and using Scan to Network, visit the Lexmark Web site at http://support.lexmark.com. Icon Description The application lets you capture a digital image of a hard‑copy document and route it to a shared network folder. You can define up to 30 unique folder destinations. Notes: • The printer must have permission to write to the destinations. From the computer where the destination is specified, use sharing, security, and firewall settings to allow the printer at least a write access. For help, see the documentation that came with your operating system. • The Scan to Network icon appears only when one or more destinations are defined. To configure Scan to Network, do the following: 1 From the Embedded Web Server, click Settings > Device Solutions > Solutions (eSF) > Scan to Network. 2 Specify the destinations, and then customize the settings. 3 Click Apply. To use the application, touch Scan to Network on the scanner home screen, and then follow the instructions on the scanner display. Customizing the home screen 21 My MFP For detailed information about configuring and using My MFP, visit the Lexmark Web site at http://support.lexmark.com. Icon Description The application lets you customize your touch‑screen settings and store those preferences on a flash drive. Each time you want to copy, fax, or scan, insert the flash drive into the USB port of the printer. All your personal preferences are automatically loaded, including job settings, home screen preferences, and address book. Note: The icon appears only when a flash drive with My MFP settings is inserted into the USB port of the printer. To activate My MFP, insert a flash drive into the USB port of the printer, and then follow the instructions on the scanner display to run the setup wizard. To use My MFP, insert the flash drive into the USB port of the printer whenever you want to copy, fax, or scan. WS‑Scan Icon Description The Web Services‑Scan application lets you scan documents at the printer, and then send the scanned image to your computer. WS‑Scan is a Microsoft application that is similar to Scan to Network, but has the capability of sending the scanned document to a Windows‑based application. To learn more about WS‑Scan, refer to the Microsoft documentation. Note: The icon appears on the scanner home screen only when there is a computer registered with the network printer. The computer must have either Windows 8, Windows 7, or Windows Vista operating system installed. Remote Operator Panel This application shows the scanner control panel on your computer screen and lets you interact with the scanner control panel, even when you are not physically near the printer. From your computer screen, you can view the printer status, release held print jobs, create bookmarks, and do other print-related tasks you might normally do while standing at the printer. To activate Remote Operator Panel, do the following: 1 From the Embedded Web Server, click Settings > Device Solutions > Solutions (eSF) > Remote Operator Panel. 2 Select the Enabled check box, and then customize the settings. 3 Click Apply. To use Remote Operator Panel, from the Embedded Web Server, click Applications > Remote Operator Panel > Launch VNC Applet. Customizing the home screen 22 Exporting and importing a configuration using the Embedded Web Server You can export configuration settings into a text file that can then be imported and used to apply the settings to one or more additional printers. Exporting a configuration 1 From the Embedded Web Server, click Settings or Configuration. 2 Click Device Solutions > Solutions (eSF), or click Embedded Solutions. 3 From Installed Solutions, click the name of the application you want to configure. 4 Click Configure > Export. 5 Follow the instructions on the computer screen to save the configuration file, and then enter a unique file name or use the default name. Note: If a JVM Out of Memory error occurs, then repeat the export until the configuration file is saved. Importing a configuration 1 From the Embedded Web Server, click Settings or Configuration. 2 Click Device Solutions > Solutions (eSF), or click Embedded Solutions. 3 From Installed Solutions, click the name of the application you want to configure. 4 Click Configure > Import. 5 Browse to the saved configuration file, and then load or preview it. Note: If a timeout occurs and a blank screen appears, then refresh the browser, and then click Apply. Additional printer setup 23 Additional printer setup CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer. Installing a scanner communications card in the printer Notes: • The scanner communications card should be installed only on its designated slot. If an internal memory is installed in this slot, then transfer it to the option slot beside it. • This task requires a screwdriver. CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer. Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors. 1 Open the system board door. Additional printer setup 24 2 Using a screwdriver, loosen the screws on the system board cover, but do not remove them. 3 Remove the system board cover. 1 2 Additional printer setup 25 4 Unpack the scanner communications card, and then locate the scanner communications card connector. 1 2 1 Scanner communications card connector 2 Memory card connector Note: Avoid touching the connection points along the edge of the card. 5 Holding the card by its sides, align the plastic pins on the card with the holes on the system board, and then push the card firmly into place. Notes: • The entire length of the connector on the card must touch and be flush against the system board. • Be careful not to damage the connectors. Additional printer setup 26 6 Align the screws with the holes on the system board cover, and then reattach the system board cover. 2 1 7 Tighten the screws on the system board cover, and then close the system board access door. 1 2 Additional printer setup 27 Installing internal options in the scanner Available internal options • Memory cards – DIMM – Flash memory – Fonts • Firmware cards – Bar Code – PrintCryptionTM • LexmarkTM Internal Solutions Ports (ISP) Accessing the system board Note: This task requires a flathead screwdriver. CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the scanner, then turn the scanner off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the scanner, then turn them off as well, and unplug any cables going into the scanner. 1 Turn off the scanner. 2 Move the scan bar to its home position. a From the home screen, touch > Lock Scanner Head. b Turn off the scanner and printer. Additional printer setup 28 c Lock the scan bar. 3 Tape the scanner cover to secure it in place. Note: You may use a masking tape. 4 Remove the exit tray. 1 2 3 5 Turn the scanner upside down on a flat surface. 1 2 Additional printer setup 29 6 Remove all screws from the system board cover. 7 Remove the system board cover. 8 Locate the appropriate connector. Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors. Additional printer setup 30 1 2 3 4 5 1 Firmware and flash memory card connectors 2 Lexmark Internal Solutions Port or scanner hard disk connector 3 Scanner hard disk* 4 Memory card connector 5 Fax modem* * The scanner is shipped with one hard disk and one fax modem installed on the system board. 9 Reattach the system board cover. Additional printer setup 31 10 Attach all the screws to secure the system board cover. 11 While holding the scanner cover, turn the scanner right side up. 2 12 Reattach the exit tray. a Attach the tray at the rear hinge. b Push down the tray to secure it on the front hinge. 1 Additional printer setup 32 c Return the tray to its original position. Installing an Internal Solutions Port The system board supports one optional Lexmark Internal Solutions Port (ISP). Install an ISP for additional connectivity options. Note: This task requires a flathead screwdriver. CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the scanner, then turn the scanner off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the scanner, then turn them off as well, and unplug any cables going into the scanner. Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors. 1 Unpack the ISP and plastic tee. 1 1 ISP 2 Plastic mounting bracket 2 3 Additional printer setup 3 Thumbscrews 2 Using a thumbscrew, attach the plastic mounting bracket to the back of the ISP. 3 Access the system board. For more information, see “Accessing the system board” on page 27. 4 Remove the scanner hard disk. Note: The hard disk must be removed first for an ISP to be installed. a Unplug the hard disk interface cable from the system board. 33 Additional printer setup b Remove the screws that secure the hard disk. c Remove the hard disk by pulling it upward to unseat the standoffs. 5 Remove the metal cover from the ISP opening. 34 Additional printer setup 6 Install the ISP. a Install the ISP in the same location where the hard disk was located on the system board. b Push the ISP firmly until it snaps into place. Note: Make sure the screws of the ISP are accessible through the ISP opening. 35 Additional printer setup 36 7 Insert the plug of the ISP interface cable into the connector of the system board. 8 Remove the thumbscrews that attach the hard disk mounting bracket to the hard disk, and then remove the bracket. 9 Remove the small bracket from the system board cage. 1 Note: Do not discard the screws. These will be used in step 13. 2 Additional printer setup 37 10 Attach the small bracket to the hard disk. Notes: • Use the small bracket that was removed from the system board cage in step 9. • Use the thumbscrews that were removed in step 8 to attach the bracket to the hard disk. 11 Align the standoffs of the hard disk with the holes on the ISP, and then press down the hard disk until the standoffs snap into place. Additional printer setup 12 Insert the plug of the hard disk interface cable into the connector on the ISP. 13 Secure the hard disk to the system board cage. Note: Use the thumbscrews that were removed in step 9 to attach the hard disk to the system board cage. 38 Additional printer setup 39 14 Secure the ISP to the system board cage using the screws that came with the ISP kit. Note: The screws will pass through the clearance hole of the system board cage and attached to the bracket of the ISP. 15 Reattach the system board cover. Installing a flash memory or firmware card Note: This task requires a flathead screwdriver. The system board has two connections for an optional flash memory or firmware card. Only one of each may be installed, but the connectors are interchangeable. CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the scanner, then turn the scanner off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the scanner, then turn them off as well, and unplug any cables going into the scanner. Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors. 1 Access the scanner system board. For more information, see “Accessing the system board” on page 27 2 Unpack the card. Note: Avoid touching any electrical components on the card. 3 Holding the card by its sides, align the plastic pins on the card with the holes on the system board. Additional printer setup 40 4 Push the card firmly into place. Notes: • The entire length of the connector on the card must touch and be flush against the system board. • Be careful not to damage the connectors. 5 Reattach the system board cover. Installing a memory card CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the scanner, then turn the scanner off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the scanner, then turn them off as well, and unplug any cables going into the scanner. Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the scanner before touching any system board electronic components or connectors. An optional memory card can be purchased separately and attached to the system board. 1 Access the system board. For more information, see “Accessing the system board” on page 27. Note: This task requires a flathead screwdriver. 2 Unpack the memory card. Note: Avoid touching the connection points along the edge of the card. Additional printer setup 41 3 On the system board, open the memory card connector latches. 4 Align the notches on the memory card to the ridges on the connector. 2 1 1 Notch 2 Ridge Additional printer setup 42 5 Push the memory card straight into the connector until it clicks into place. 6 Reattach the system board cover. Installing hardware options Order of installation CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters. Install the printer and any options you have purchased in the following order: CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer. • • • • • Printer stand or caster base 2,000‑sheet dual trays and high‑capacity feeder Standard or optional 500‑sheet trays Duplex unit Printer CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely. For more information on installing a printer stand, caster base, or 2,000‑sheet tray, see the setup documentation that came with the option. Additional printer setup 43 Installing optional paper drawers The printer supports up to four optional drawers. A drawer consists of a tray and a support unit. All drawers are installed the same way. CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer. 1 Unpack the drawer, and then remove any packing material. 2 Place the drawer near the printer. Note: If you have multiple options to install, then see the section about the recommended order of installation. The 2000‑sheet drawer must be the bottom drawer. 3 Align the printer with the drawer, and then lower the printer into place. CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely. Removing an optional drawer Warning—Potential Damage: Lifting the printer from a drawer without pushing in the safety latches could damage the latches. Push the safety latches on both sides of the drawer until they click and stay recessed, and then lift the printer. Additional printer setup 44 Attaching cables CAUTION—POTENTIAL INJURY: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm. Connect the printer to the scanner using the Ethernet cable. Be sure to match the following: • The USB symbol on the cable with the USB symbol on the printer • The appropriate Ethernet cable to the Ethernet port 1 1 2 USB ports Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown while actively printing. A loss of data or a malfunction can occur. 2 Ethernet port Be sure to connect the scanner to the printer using the green Ethernet cable. Additional printer setup 45 1 1 2 3 USB ports Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the scanner in the area shown while actively printing. A loss of data or a malfunction can occur. 2 Ethernet port for network connection 3 Ethernet port for printer connection Verifying printer setup Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up correctly by printing the following: • Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed options appears toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly. Remove the option and install it again. • Network setup page—If your printer is a network model and is attached to a network, print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration. Printing a menu settings page From the home screen, navigate to: Additional printer setup 46 > Reports > Menu Settings Page Printing a network setup page If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration. 1 From the home screen, navigate to: > Reports > Network Setup Page 2 Check the first section of the network setup page, and confirm that the status is Connected. If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning. Consult a system support person for a solution, and then print another network setup page. Setting up the scanner software Installing the scanner software Notes: • If you installed the scanner software on the computer before but need to reinstall the software, then uninstall the current software first. • Close all open software programs before installing the scanner software. 1 Obtain a copy of the software installer package. • From the Software and Documentation CD that came with your scanner. • From our Web site: Go to http://support.lexmark.com, and then navigate to: SUPPORT & DOWNLOAD > select your scanner > select your operating system 2 Double‑click the software installer package. Wait for the installation dialog to appear. If you are using a Software and Documentation CD and the installation dialog does not appear, then do the following: In Windows 8 From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK. In Windows 7 or earlier a Click or click Start, and then click Run. b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter or click OK. Note: D is the letter of your CD or DVD drive. In Macintosh Click the CD icon on the desktop. Additional printer setup 3 Click Install, and then follow the instructions on the computer screen. Updating available options in the printer driver When any hardware options are installed, you may need to manually add the options in the printer driver to make them available for use. For Windows users 1 Open the printers folder. In Windows 8 From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK In Windows 7 or earlier a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK. 2 Depending on your device, do either of the following: • Press and hold the printer you want to update. • Right‑click the printer you want to update. 3 From the menu that appears, do either of the following: • For Windows 7 or later, select Printer properties. • For earlier versions, select Properties. 4 Click the Configuration tab. 5 Do either of the following: • Click Update Now ‑ Ask Printer. • Under Configuration Options, manually add any installed hardware options. 6 Click Apply. For Macintosh users 1 From the Apple menu, navigate to either of the following: • System Preferences > Print & Scan > select your printer > Options & Supplies > Driver • System Preferences > Print & Fax > select your printer > Options & Supplies > Driver 2 Add any installed hardware options, and then click OK. 47 Additional printer setup 48 Setting up wireless printing Follow these instructions if your printer model is wireless. Note: A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi Protected Access (WPA), WPA2, and 802.1X - RADIUS are types of security used on a network. Preparing to set up the scanner on a wireless network Notes: • Make sure your access point (wireless router) is turned on and is working properly. • Do not connect the installation or network cables until prompted to do so by the setup software. Make sure you have the following information before setting up the scanner on a wireless network: • SSID—The SSID is also referred to as the network name. • Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc. • Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks. Some ad hoc networks will also require the automatic setting. Check with your system support person if you are not sure which channel to select. • Security Method—There are four basic options for Security Method: – WEP key If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key currently in use on the network by selecting the default WEP transmit key. – WPA or WPA2 preshared key or passphrase WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the scanner, or the scanner will not be able to communicate on the network. – 802.1X–RADIUS If you are installing the scanner on an 802.1X network, then you may need the following: • • • • Authentication type Inner authentication type 802.1X user name and password Certificates – No security If your wireless network does not use any type of security, then you will not have any security information. Note: We do not recommend using an unsecured wireless network. Notes: – If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility of the computer network adapter, and then look for the network name. If you cannot find the SSID or the security information for your network, then see the documentation that came with the access point or contact your system support person. Additional printer setup 49 – To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that came with the access point, see the Embedded Web Server associated with the access point, or consult your system support person. Installing the scanner on a wireless network (Windows) Before installing the scanner on a wireless network, make sure: • Your wireless network is set up and is working properly. • The computer and the printer you are using are connected to the same wireless network where you want to set up the scanner. 1 Connect one end of the green Ethernet cable to the printer and the other end to the scanner. 1 2 2 Connect the power cord to the printer and to the scanner, and then to a properly grounded electrical outlet. 1 2 1 2 Additional printer setup 3 Turn on the printer and the scanner. Note: Make sure the scanner, the printer, and the computer are fully on and ready. Warning—Potential Damage: Do not connect the USB cable until instructed to do so on the computer screen. 4 Obtain a copy of the software installer package. • From the Software and Documentation CD that came with your scanner. • From our Web site: Go to http://support.lexmark.com, and then navigate to: SUPPORT & DOWNLOAD > select your scanner > select your operating system 5 Double‑click the software installer package. Wait for the installation dialog to appear. If you are using the Software and Documentation CD and the installation dialog does not appear, then do the following: In Windows 8 From the Search charm, type run, and then navigate to: Apps list > Run > type: D:\setup.exe > OK In Windows 7 or earlier a Click or click Start, and then click Run. b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter or click OK. Note: D is the letter of your CD or DVD drive. 6 Click Install, and then follow the instructions on the computer screen. 7 Select Wireless connection when asked to choose a connection type. 8 From the Wireless Configuration dialog, select Guided Setup. Note: Choose Advanced Setup only if you want to customize your installation. 50 Additional printer setup 51 9 Temporarily connect a USB cable between the computer on the wireless network and the scanner. Note: After the scanner is configured, the software will instruct you to disconnect the temporary USB cable so you can print wirelessly. 10 Follow the instructions on the computer screen. Installing the scanner on a wireless network (Macintosh) Prepare to configure the scanner 1 Connect one end of the green Ethernet cable to the printer and the other end to the scanner. 1 2 2 Connect the power cord to the printer and to the scanner, and then to a properly grounded electrical outlet. Additional printer setup 52 1 2 1 2 3 Turn on the printer and the scanner. 4 Locate the scanner MAC address. a From the home screen, navigate to: > Reports > Network Setup Page b In the Standard Network Card section, look for UAA (MAC). Note: You will need this information later. Enter the scanner information 1 Access the AirPort options. In Mac OS X version 10.5 or later From the Apple menu, navigate to either of the following: • System Preferences > Network > Wi‑Fi • System Preferences > Network > AirPort In Mac OS X version 10.4 or earlier From the Finder, navigate to: Applications > Internet Connect > AirPort 2 From the Network Name pop‑up menu, select print server [yyyyyy], where the y’s are the last six digits of the MAC address you obtained earlier from the printed network setup page. 3 Open a Web browser. Additional printer setup 53 4 From the Bookmarks menu, select Show or Show All Bookmarks. 5 Under COLLECTIONS, select Bonjour or Rendezvous, and then double‑click the device name. Note: The application referred to as Rendezvous in Mac OS X version 10.2 is now called Bonjour by Apple Inc. 6 From the Embedded Web Server, navigate to the location of the wireless settings information. Configure the printer for wireless access 1 Type the network name (SSID) in the appropriate field. 2 Select Infrastructure as the Network Mode setting if you are using an access point (wireless router). 3 Select the type of security you want to use to protect your wireless network. 4 Enter the security information necessary for the scanner to connect to the wireless network. 5 Click Submit. 6 Open the AirPort application on your computer: In Mac OS X version 10.5 or later From the Apple menu, navigate to either of the following: • System Preferences > Network > Wi‑Fi • System Preferences > Network > AirPort In Mac OS X version 10.4 or earlier From the Finder, navigate to: Applications > Internet Connect > AirPort 7 From the Network pop‑up menu, select the name of your wireless network. Configure your computer to use the scanner wirelessly To print over a network, you must install a custom printer driver file and create a print queue in the Print Center or Printer Setup Utility. 1 Install a printer driver file on the computer: a Obtain a copy of the software installer package. • From the Software and Documentation CD that came with your printer. • From our Web site: Go to http://support.lexmark.com, and then navigate to: SUPPORT & DOWNLOAD > select your printer > select your operating system b c d e f Double‑click the installer package for the scanner. Follow the instructions on the computer screen. Select a destination, and then click Continue. From the Easy Install screen, click Install. Type the user password, and then click OK. All necessary applications are installed on the computer. g Click Close when the installation is complete. Additional printer setup 2 Add the device: a For IP printing: In Mac OS X version 10.5 or later 1 From the Apple menu, navigate to either of the following: • System Preferences > Print & Scan • System Preferences > Print & Fax 2 3 4 5 Click +. If necessary, click Add Printer or Scanner or Add Other Printer or Scanner. Click the IP tab. Type the IP address of the scanner in the address field, and then click Add. In Mac OS X version 10.4 or earlier 1 From the Finder, navigate to: Applications > Utilities 2 Double‑click Printer Setup Utility or Print Center. 3 From the Printer List, choose Add, and then click IP Printer. 4 Type the IP address of the scanner in the address field, and then click Add. b For AppleTalk printing: Notes: • Make sure AppleTalk is activated on your scanner. • This feature is supported only in Mac OS X version 10.5 or earlier. In Mac OS X version 10.5 1 From the Apple menu, navigate to: System Preferences > Print & Fax 2 Click +, and then navigate to: AppleTalk > select the device from the list > Add In Mac OS X version 10.4 or earlier 1 From the Finder, navigate to: Applications > Utilities 2 Double‑click Printer Setup Utility or Print Center. 3 From the printer list, click Add. 4 Click Default Browser tab > More Printers. 5 From the first pop‑up menu, select AppleTalk. 6 From the second pop‑up menu, select Local AppleTalk Zone. 7 Select the device from the list, and then click Add. Preparing to set up the scanner on an Ethernet network Note: If your network automatically assigns IP addresses to computers and other devices, continue on to installing the scanner. 54 Additional printer setup 55 To configure your scanner to connect to an Ethernet network, organize the following information before you begin: • • • • A valid, unique IP address for the scanner to use on the network The network gateway The network mask A nickname for the scanner (optional) Note: A scanner nickname makes it easier for you to identify your scanner on the network. You can choose to use the default scanner nickname, or you can assign a name that is easier to remember. You will need an Ethernet cable to connect the scanner to the network and an available port where the scanner can physically connect to the network. Use a new network cable when possible to avoid potential problems caused by a damaged cable. Installing the scanner on an Ethernet network Note: Make sure you have completed the initial setup of the scanner. For Windows users 1 Obtain a copy of the software installer package. • From the Software and Documentation CD that came with your scanner. • From our Web site: Go to http://support.lexmark.com, and then navigate to: SUPPORT & DOWNLOAD > select your scanner > select your operating system 2 Double‑click the software installer package. Wait for the installation dialog to appear. If you are using the Software and Documentation CD and the installation dialog does not appear, then do the following: In Windows 8 From the Search charm, type run, and then navigate to: Apps list > Run > type: D:\setup.exe > OK In Windows 7 or earlier a Click or click Start, and then click Run. b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter or click OK. Note: D is the letter of your CD or DVD drive. 3 Click Install, and then follow the instructions on the computer screen. Note: To configure the scanner using a static IP address, IPv6, or scripts, select Advanced Options > Administrator Tools. 4 Select Ethernet connection, and then click Continue. 5 Attach the Ethernet cable when instructed to do so. Additional printer setup 6 Select the scanner from the list, and then click Continue. Note: If the configured scanner does not appear in the list, then click Modify Search. 7 Follow the instructions on the computer screen. For Macintosh users 1 Allow the network DHCP server to assign an IP address to the scanner. 2 Obtain the scanner IP address either: • From the scanner control panel • From the TCP/IP section in the Network/Ports menu • By printing a network setup page or menu settings page, and then finding the TCP/IP section Note: You will need the IP address if you are configuring access for computers on a different subnet than the scanner. 3 Install the printer driver on the computer. a Double‑click the installer package for the scanner. b Follow the instructions on the computer screen. c Select a destination, and then click Continue. d From the Easy Install screen, click Install. e Type the user password, and then click OK. All the necessary applications are installed on the computer. f Click Close when the installation is complete. 4 Add the scanner. • For IP printing: In Mac OS X version 10.5 or later a From the Apple menu, navigate to either of the following: – System Preferences > Print & Scan – System Preferences > Print & Fax b Click +. c If necessary, click Add Printer or Scanner or Add Other Printer or Scanner. d Click the IP tab. e Type the scanner IP address in the address field, and then click Add. In Mac OS X version 10.4 or earlier a From the Finder, navigate to: Applications > Utilities b Double‑click Printer Setup Utility or Print Center. c From the printer list, click Add, and then click IP Printer. d Type the scanner IP address in the address field, and then click Add. • For AppleTalk printing: Notes: – Make sure AppleTalk is activated on your printer. 56 Additional printer setup 57 – This feature is supported only in Mac OS X version 10.5 or earlier. In Mac OS X version 10.5 a From the Apple menu, navigate to: System Preferences > Print & Fax b Click +, and then navigate to: AppleTalk > select your scanner > Add In Mac OS X version 10.4 or earlier a From the Finder, navigate to: b c d e f g Applications > Utilities Double‑click Printer Setup Utility or Print Center. From the printer list, click Add. Click Default Browser tab > More Printers. From the first pop‑up menu, select AppleTalk. From the second pop‑up menu, select Local AppleTalk Zone. Select the device from the list, and then click Add. Note: If the scanner does not show up in the list, then you may need to add it using the IP address. For more information, contact your system support person. Changing port settings after installing a new network Internal Solutions Port When a new Lexmark Internal Solutions Port (ISP) is installed in the scanner, the scanner configurations on computers that access the scanner must be updated since the scanner will be assigned a new IP address. All computers that access the scanner must be updated with this new IP address. Notes: • If the scanner has a static IP address, then you do not need to make any changes to the computer configurations. • If the computers are configured to use the network name, instead of an IP address, then you do not need to make any changes to your computer configurations. • If you are adding a wireless ISP to a scanner previously configured for an Ethernet connection, then make sure the scanner is disconnected from the Ethernet network when you configure the scanner to operate wirelessly. If the scanner is connected to the Ethernet network, then the wireless configuration completes, but the wireless ISP is inactive. To activate the wireless ISP, disconnect the scanner from the Ethernet network, turn off the scanner, and then turn it back on. • Only one network connection is active at a time. To switch between Ethernet and wireless connection types, turn off the scanner, then connect the cable (to switch to an Ethernet connection) or disconnect the cable (to switch to a wireless connection), and then turn the scanner back on. For Windows users 1 Open a Web browser, and then type the scanner IP address in the address field. Additional printer setup 58 Notes: • View the scanner IP address on the scanner control panel. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the Web page correctly. 2 Open the printers folder. In Windows 8 From the Search charm, type run and then navigate to: Apps list > Run > type control printers > OK In Windows 7 or earlier a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter or click OK. 3 To select the device that has changed, do either of the following: • Press and hold the scanner, and then select Printer properties. • Right‑click the scanner, and then select Printer properties (Windows 7 or later) or Properties (earlier versions). Note: If there is more than one copy of the scanner, then update all of them with the new IP address. 4 Click the Ports tab. 5 Select the port from the list, and then click Configure Port. 6 Type the new IP address in the Printer Name or IP Address field. 7 Click OK > Close. For Macintosh users 1 Open a Web browser, and then type the scanner IP address in the address field. Notes: • View the scanner IP address on the scanner control panel. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the Web page correctly. 2 Add the scanner. • For IP printing: In Mac OS X version 10.5 or later a From the Apple menu, navigate to either of the following: – System Preferences > Print & Scan – System Preferences > Print & Fax b Click +. c If necessary, click Add Printer or Scanner or Add Other Printer or Scanner. d Click the IP tab. e Type the scanner IP address in the address field, and then click Add. Additional printer setup 59 In Mac OS X version 10.4 or earlier a From the Finder, navigate to: Applications > Utilities b Double‑click Printer Setup Utility or Print Center. c From the Printer List, click Add, and then click IP Printer. d Type the IP address of the scanner in the address field, and then click Add. • For AppleTalk printing: Notes: – Make sure AppleTalk is activated on your scanner. – This feature is supported only in Mac OS X version 10.5 or earlier. In Mac OS X version 10.5 a From the Apple menu, navigate to: System Preferences > Print & Fax b Click +, and then navigate to: AppleTalk > select the scanner > Add In Mac OS X version 10.4 or earlier a From the Finder, navigate to: b c d e f g Applications > Utilities Double‑click Printer Setup Utility or Print Center. From the Printer List, click Add. Click the Default Browser tab > More Printers. From the first pop‑up menu, select AppleTalk. From the second pop‑up menu, select Local AppleTalk Zone. Select the device from the list, and then click Add. Setting up serial printing Use serial printing to print when the computer is far from the scanner or to print at a reduced speed. After installing the serial or communication (COM) port, configure the scanner and the computer. Make sure you have connected the serial cable to the COM port on your scanner. 1 Set the parameters in the scanner. a From the scanner control panel, navigate to the menu for the port settings. b Locate the menu for the serial port settings, and then adjust the settings if necessary. c Save the modified settings, and then print a menu settings page. 2 Install the printer driver. a Obtain a copy of the software installer package. • From the Software and Documentation CD that came with your scanner. • From our Web site: Go to http://support.lexmark.com, and then navigate to: SUPPORT & DOWNLOAD > select your scanner > select your operating system b Double‑click the software installer package. Additional printer setup 60 Wait for the installation dialog to appear. If you are using the Software and Documentation CD and the installation dialog does not appear, then do the following: In Windows 8 From the Search charm, type run and then navigate to: Apps list > Run > type D:\setup.exe > OK In Windows 7 or earlier 1 Click or click Start, and then click Run. 2 In the Start Search or Run dialog, type D:\setup.exe. 3 Press Enter or click OK. Note: D is the letter of your CD or DVD drive. c Click Advanced Options > Custom Install. d Follow the instructions on the computer screen. e From the Configure Printer Connection dialog, select Connect through a port discovered on your computer, and then select a port. f If the port is not in the list, then click Refresh or navigate to: Add port > select a port type > enter the necessary information > OK g Click Continue. 1 If you want to add another device, then click Add Another. 2 If you want to make changes, then select a device, and then click Edit. 3 Follow the instructions on the computer screen. 4 Click Finish. 3 Set the COM port parameters. After installing the printer driver, set the serial parameters in the COM port assigned to the printer driver. Note: Make sure the serial parameters in the COM port match the serial parameters you set in the scanner. a Open Device Manager. In Windows 8 From the Search charm, type run and then navigate to: Apps list > Run > type devmgmt.msc > OK In Windows 7 or earlier 1 Click or click Start, and then click Run. 2 In the Start Search or Run dialog, type devmgmt.msc. 3 Press Enter or click OK. b Double‑click Ports (COM & LPT) to expand the list of available ports. c Do either of the following: • Press and hold the COM port where you attached the serial cable to your computer (example: COM1). • Right‑click the COM port where you attached the serial cable to your computer (example: COM1). d From the menu that appears, select Properties. Additional printer setup e On the Port Settings tab, set the serial parameters to the same serial parameters set in the scanner. Check the serial heading of the menu settings page for the scanner settings. f Click OK, and then close all the dialogs. g Print a test page to verify scanner installation. 61 Minimizing your printer's environmental impact 62 Minimizing your printer's environmental impact Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide collection and recycling programs. For more information, see: • The Notices chapter • The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment • The Lexmark recycling program at www.lexmark.com/recycle By selecting certain printer settings or tasks, you may be able to reduce your printer's impact even further. This chapter outlines the settings and tasks that may yield a greater environmental benefit. Saving paper and toner Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both sides of the paper and printing multiple pages on one side of a single sheet of paper. For information on how you can quickly save paper and energy using one printer setting, see "Using Eco-Mode". Using recycled paper As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser printers. For more information on recycled papers that work well with your printer, see “Using recycled paper and other office papers” on page 83. Conserving supplies There are a number of ways you can reduce the amount of paper and toner you use when printing. You can: Use both sides of the paper You can control whether print appears on one or two sides of the paper by selecting 2‑sided printing from the Print dialog or the Lexmark Toolbar. Place multiple pages on one sheet of paper You can print up to 16 consecutive pages of a multiple‑page document onto one side of a single sheet of paper by selecting a setting from the Multipage printing (N‑Up) section of the Print dialog. Check your first draft for accuracy Before printing or making multiple copies of a document: • Use the preview feature, which you can select from the Print dialog or the Lexmark Toolbar, to see how the document will look before you print it. • Print one copy of the document to check its content and format for accuracy. Minimizing your printer's environmental impact 63 Avoid paper jams Carefully select and load paper to avoid paper jams. For more information, see “Avoiding jams” on page 248. Saving energy Using Eco‑Mode 1 Type the scanner IP address in the address field of your Web browser. If you do not know the IP address or host name of the printer, then you can: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Network/Ports menu. • Print a network setup page or menu settings page, and then locate the information in the TCP/IP section. 2 Click Settings > General Settings > Eco‑Mode > select a setting > Submit. Choose To Off Use factory default settings for all settings associated with Eco‑Mode. This setting supports the performance specifications of your scanner. Energy Reduce energy use, especially when the scanner is idle. • Scanner engine motors do not start until it is ready to print. You may notice a short delay before the first page is printed. • The scanner enters Sleep mode after one minute of inactivity. • When the scanner enters Sleep mode, the scanner control panel display and the standard exit bin lights are turned off. • The scanner lamps are activated only when a scan job is started. Energy/Paper Use all the settings associated with Energy mode and Paper mode. Paper • Enable the automatic duplex feature. • Turn off print log features. Reducing scanner noise To select a Quiet Mode setting using the Embedded Web Server: 1 Type the scanner IP address in the address field of your Web browser. If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Network/Ports menu. • Print a network setup page or menu settings page, and then locate the information in the TCP/IP section. 2 Click Settings > General Settings > Quiet Mode > select a setting > Submit. Minimizing your printer's environmental impact 64 Choose To Off Use factory default settings. This setting supports the performance specifications of your scanner. Note: Selecting Photo from the driver may disable Quiet Mode and provide better print quality and full speed printing. On Reduce scanner noise. • Print jobs will process at a reduced speed. • Scanner engine motors do not start until a document is ready to print. There will be a short delay before the first page is printed. • Fax sounds are reduced or disabled, including those made by the fax speaker and ringer. The fax is placed in standby mode. • The alarm control and cartridge alarm sounds are turned off. • The scanner will ignore the Advance Start command. Adjusting Sleep Mode To save energy, you can decrease the number of minutes before the scanner enters Sleep Mode. Available settings range from 1–240 minutes. Using the Embedded Web Server 1 Type the scanner IP address in the address field of your Web browser. If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Network/Ports menu. • Print a network setup page or menu settings page, and then locate the information in the TCP/IP section. 2 Click Settings > General Settings > Timeouts. 3 In the Sleep Mode field, enter the number of minutes you want the printer to wait before it enters Sleep Mode. 4 Click Submit. Using the scanner control panel 1 From the home screen, navigate to: > Settings > General Settings > Timeouts 2 Touch the arrows next to Sleep Mode to select the number of minutes you want the printer to wait before it enters Sleep Mode. 3 Touch Submit. Minimizing your printer's environmental impact 65 Adjusting the brightness of the display To save energy, or if you have trouble reading your display, then adjust the brightness of the display. Available settings range from 20–100. The factory default setting is 100. Using the Embedded Web Server 1 Type the scanner IP address or host name in the address field of your Web browser. If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or menu settings page, and then locate the information in the TCP/IP section. 2 Click Settings > General Settings. 3 In the Screen Brightness field, enter the brightness percentage you want for the display. 4 Click Submit. Using the scanner control panel 1 From the home screen, navigate to: > Settings > General Settings 2 Touch the arrows until Screen Brightness appears, and then select a setting. 3 Touch Submit. Recycling Lexmark provides collection programs and environmentally progressive approaches to recycling. For more information, see: • The Notices chapter • The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment • The Lexmark recycling program at www.lexmark.com/recycle Recycling Lexmark products To return Lexmark products for recycling: 1 Go to www.lexmark.com/recycle. 2 Find the product type you want to recycle, and then select your country or region from the list. 3 Follow the instructions on the computer screen. Note: Printer supplies and hardware not listed in the Lexmark collection program may be recycled through your local recycling center. Contact your local recycling center to determine the items they accept. Minimizing your printer's environmental impact 66 Recycling Lexmark packaging Lexmark continually strives to minimize packaging. Less packaging helps to ensure that Lexmark printers are transported in the most efficient and environmentally sensitive manner and that there is less packaging to dispose of. These efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings. Lexmark cartons are 100% recyclable where corrugated recycling facilities exist. Facilities may not exist in your area. The foam used in Lexmark packaging is recyclable where foam recycling facilities exist. Facilities may not exist in your area. When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the box. Returning Lexmark cartridges for reuse or recycling Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making it both easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred percent of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used to return the cartridges are also recycled. To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and use the prepaid shipping label. You can also do the following: 1 Go to www.lexmark.com/recycle. 2 From the Toner Cartridges section, select your country or region. 3 Follow the instructions on the computer screen. Loading paper and specialty media 67 Loading paper and specialty media Loading paper Loading the standard or optional 250‑ or 550‑sheet tray 1 Pull the tray out. Note: Do not remove trays while a job prints or while Busy appears on the display. Doing so may cause a jam. 2 Squeeze the width guide tab, and then slide the guide to the correct position for the paper size being loaded. 1 2 Loading paper and specialty media 68 3 Unlock the length guide, squeeze the length guide tab, and then slide the guide to the correct position for the paper size being loaded. 2 1 3 Notes: • Use the size indicators on the bottom of the tray to help position the guides. • For standard paper sizes, lock the length guide. 4 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level surface. 5 Load the paper stack: • Print side facedown for single‑sided printing • Print side faceup for duplex printing Note: Paper must be loaded differently in the trays if an optional StapleSmartTM II Finisher is installed. AD Single‑sided printing ERHE AD ERHE LETT With an optional StapleSmart II Finisher LETT Without an optional StapleSmart II Finisher Single‑sided printing Loading paper and specialty media Without an optional StapleSmart II Finisher 69 With an optional StapleSmart II Finisher RHEAD LETTE D RHEA LETTE Duplex (two‑sided) printing Duplex (two‑sided) printing Note: Make sure the paper is below the maximum fill line located on the edge of the paper tray. 6 If necessary, then adjust the paper guides to lightly touch the sides of the stack, and then lock the length guide. 7 Insert the tray. 8 From the home screen, verify the paper size and paper type for the tray based on the paper you loaded. Loading paper and specialty media Loading the 2000‑sheet tray 1 Pull the tray out. 2 Pull up and slide the width guide to the correct position for the paper size being loaded. 3 Unlock the length guide. 70 Loading paper and specialty media 71 4 Push the length guide release latch to raise the length guide, slide the guide to the correct position for the paper size being loaded, and then lock the guide. 5 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level surface. 6 Load the paper stack: • Print side facedown for single‑sided printing • Print side faceup for duplex printing Note: Paper must be loaded differently in the trays if an optional StapleSmart II Finisher is installed. Loading paper and specialty media Single‑sided printing HEAD HEAD LETTER With an optional StapleSmart II Finisher LETTER Without an optional StapleSmart II Finisher 72 Single‑sided printing HEAD LETTER LETTER HEAD Duplex (two‑sided) printing Duplex (two‑sided) printing Note: Make sure the paper is below the maximum fill line located on the side of the tray. Loading paper and specialty media 73 7 Insert the tray. Loading the multipurpose feeder 1 Press the release latch, and then pull down the multipurpose feeder door. 1 2 Loading paper and specialty media 74 2 Pull the extension until it is fully extended. 3 Squeeze and slide the width guide to the far right. 4 Flex the sheets of paper or specialty media back and forth to loosen them. Do not fold or crease them. Straighten the edges on a level surface. Paper Envelopes Transparencies Note: Avoid touching the print side. Loading paper and specialty media 75 5 Load the paper or specialty media. Slide the stack gently into the multipurpose feeder until it comes to a stop. Without an optional StapleSmart II Finisher EAD HEAD LETTER LETTERH With an optional StapleSmart II Finisher Single‑sided printing AD RHEA ERHE Duplex (two‑sided) printing D LETT LETTE Single‑sided printing Duplex (two‑sided) printing Notes: • • • • Do not exceed the maximum stack height by forcing paper under the stack height limiter. Do not load or close the multipurpose feeder while a job is printing. Load only one size and type of media at a time. Load envelopes with the flap side down and to the left as shown on the tray. Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer. 6 Adjust the width guide to lightly touch the edge of the paper stack. Make sure the paper fits loosely in the multipurpose feeder, lies flat, and is not bent or wrinkled. 7 From the home screen, set the paper size and paper type. Loading paper and specialty media 76 Loading the envelope feeder 1 Adjust the envelope support for the length of envelope being loaded: • Short envelopes—Fully close the envelope support. • Medium‑length envelopes—Extend the envelope support to the middle position. • Long envelopes—Fully extend the envelope support. 2 Lift the envelope weight back toward the printer. 3 Slide the width guide to the right. 4 Flex the envelopes back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level surface. 5 Load the stack of envelopes flap side down. Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer. Loading paper and specialty media Note: Do not exceed the maximum stack height by forcing envelope under the stack height limiter. 6 Adjust the width guide to lightly touch the edge of the envelope stack. 7 Lower the envelope weight to touch the envelope stack. 8 From the home screen, set the paper size and paper type. Loading business cards into the ADF 1 Move the ADF guides to the A8 paper size position. Note: Use the size indicators on the bottom of the tray to help position the guides . 77 Loading paper and specialty media 78 2 Load the business cards facedown, short‑edge first into the ADF. Note: Make sure the last edge of the business card is aligned with the A8 mark on the ADF guide. Setting the paper size and type Setting the paper size and type for difficult media Setting the paper size and type allows the user to optimize the ability of the scanner to handle specific paper types and sizes such as letter, legal, tabloid, A5, A4 and A3. For more information, see “Custom Scan Sizes menu” on page 155. Note: Changing the paper size and type settings affects the scanning resolution and speed. Configuring the ADF scan settings for any paper size and type 1 From the home screen, navigate to: > Paper Menu > Paper Size/Type > Default ADF Media Type > Rough/Cotton > Submit 2 Touch > Paper Menu > Custom Scan Size [x] > Media Type > ADF Media Type > Submit. 3 Touch > Paper Menu > Paper Texture > Rough/Cotton Texture. Loading paper and specialty media 79 4 Select a value for Rough/Cotton. Note: Make sure the default value is not Normal. 5 Touch Submit. Configuring the ADF scan settings for a specific paper size and type 1 From the home screen, navigate to: > Paper Menu > Paper Size/Type > Default ADF Media Type > Rough/Cotton > Submit 2 Touch > Paper Menu > Paper Texture > Rough/Cotton Texture. 3 Select a value for Rough/Cotton. Note: Make sure the default value is not Normal. 4 Touch Submit. Configuring the ADF scan settings for custom paper size and type 1 From the home screen, navigate to: > Paper Menu > Custom Scan Sizes > select a scan size name and paper type Notes: • Custom Scan Size 1–3 will appear as Difficult Media Letter, Difficult Media Legal, and Difficult Media Tabloid if the scanner unit of measure unit is set to US. • Custom Scan Size 1–3 will appear as Difficult Media A5, Difficult Media A4, and Difficult Media A3 if the scanner unit of measure is set to Metric. • If any value between Custom Scan Sizes 1–3 is selected, then the ADF automatically reduces its feeding speed. 2 Touch > Paper Menu > Paper Texture > Rough/Cotton Texture. 3 Select a value for Rough/Cotton. Note: Make sure the default value is not Normal. 4 Touch Submit. Setting the paper size and type for the printer The Paper Size setting is automatically sensed according to the position of the paper guides in each tray except the multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set manually from the Paper Size menu. The Paper Type setting must be set manually for all trays that do not contain plain paper. From the home screen navigate to: > Paper Menu > Paper Size/Type > select a tray > select the paper size or type > Submit Loading paper and specialty media 80 Configuring Universal paper settings The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper Size menu. Then, specify all of the following Universal size settings for your paper: • Units of Measure • Portrait Width • Portrait Height Note: The smallest supported Universal size is 76 x 127 mm (3 x 5 in.); the largest size is 216 x 356 mm (8.5 x 14 in.). 1 From the home screen, navigate to: > Paper Menu > Universal Setup > Units of Measure > select a unit of measure 2 Touch Portrait Width or Portrait Height > select the width or height > Submit. Setting the ADF to detect multiple paper feeds When activated, the multifeed sensor allows the scanner to detect when the ADF picks more than one sheet of paper at once. Note: The multifeed sensor is on by default. 1 From the home screen, navigate to: > Settings > General Settings > ADF Multi-feed Sensor Note: Touch Off to turn off the multifeed sensor. You may need to turn off this setting for scan jobs using the following media: • • • • Business cards Thick paper Different paper types and sizes Paper with labels 2 Touch Submit. Linking and unlinking trays Linking trays Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked. The printer automatically senses the Paper Size setting according to the position of the paper guides in each tray except the standard 550‑sheet tray and the multipurpose feeder. The printer can sense A4, A5, JIS B5, Letter, Legal, Executive, and Universal paper sizes. The multipurpose feeder and trays using other paper sizes can be linked manually using the Paper Size menu available from the Paper Size/Type menu. Note: To link the multipurpose feeder, Configure MP must be set to Cassette in the Paper menu in order for MP Feeder Size to appear as a menu item. Loading paper and specialty media 81 The Paper Type setting must be set for all trays from the Paper Type menu available from the Paper Size/Type menu. Unlinking trays Note: Trays that do not have the same settings as any other tray are not linked. Change one of the following tray settings: • Paper Type Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray, such as Custom Type [x], or define your own custom name. • Paper Size Load a different paper size to automatically change the Paper Size setting for a tray. Paper Size settings for the multipurpose feeder are not automatic; they must be set manually from the Paper Size menu. Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper loaded in a tray. The temperature of the fuser varies according to the specified Paper Type. Prints may not be properly processed if an inaccurate Paper Type is selected. Creating a custom name for a paper type If the scanner is on a network, then you can use the Embedded Web Server to define a name other than Custom Type [x] for each of the custom paper types loaded into the printer. 1 Type the scanner IP address in the address field of your Web browser. Note: If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or menu settings page and locate the information in the TCP/IP section. 2 Click Settings > Paper Menu > Custom Name > type a name > Submit. Note: This custom name will replace the Custom Type [x] name under the Custom Types and Paper Size and Type menus. 3 Click Custom Types > select a paper type > Submit. Assigning a custom paper type name Assign a custom paper type name to a tray when linking or unlinking trays. From the home screen, navigate to: > Paper Menu > Paper Size/Type > select a custom paper type name > select a tray > Submit Paper and specialty media guidelines 82 Paper and specialty media guidelines Notes: • • • • Make sure the paper size, type, and weight are set correctly on the computer or on the printer control panel. Flex, fan, and straighten specialty media before loading it. The printer may print at a reduced speed to prevent damage to the fuser. For more information on card stock and labels, see the Card Stock & Label Guide on the Lexmark Web site at http://support.lexmark.com. Paper guidelines Paper characteristics The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock. Weight The printer can automatically feed paper weights from 60 to 220 g/m2 (16 to 58 lb bond) grain long. Paper lighter than 60 g/m2 (16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75 g/m2 (20 lb bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m2 (24 lb) or heavier paper. Note: Duplex is supported only for 63 g/m2–170 g/m2 (17 lb–45 lb bond) paper. Curl Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems. Smoothness Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; however, smoothness between 150 and 200 Sheffield points produces the best print quality. Moisture content The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance. Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period. Paper and specialty media guidelines 83 Grain direction Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper. For 60 to 135 g/m2 (16 to 36 lb bond) paper, grain long paper is recommended. For papers heavier than 135 g/m2, grain short is recommended. Fiber content Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling. Selecting paper Using the appropriate paper prevents jams and helps ensure trouble‑free printing. To help avoid paper jams and poor print quality: • Always use new, undamaged paper. • Before loading paper, know the recommended printable side of the paper. This information is usually indicated on the paper package. • Do not use paper that has been cut or trimmed by hand. • Do not mix paper sizes, types, or weights in the same tray; mixing results in jams. • Do not use coated papers unless they are specifically designed for electrophotographic printing. Selecting preprinted forms and letterhead • • • • Use grain long for 60–90‑g/m2 (16–24‑lb) paper. Use only forms and letterhead printed using an offset lithographic or engraved printing process. Avoid paper with rough or heavily textured surfaces. Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not. • Print samples on preprinted forms and letterheads considered for use before buying large quantities. This determines whether or not the ink in the preprinted form or letterhead will affect print quality. • When in doubt, contact your paper supplier. Using recycled paper and other office papers As an environmentally conscientious company, Lexmark supports the use of recycled paper produced specifically for use in laser (electrophotographic) printers. While no blanket statement can be made that all recycled paper will feed well, Lexmark consistently tests papers that represent recycled cut size copier papers available on the global market. This scientific testing is conducted with rigor and discipline. Many factors are taken into consideration both separately and as a whole, including the following: • Amount of post-consumer waste (Lexmark tests up to 100% post-consumer waste content.) • Temperature and humidity conditions (Testing chambers simulate climates from all over the world.) • Moisture content (Business papers should have low moisture: 4–5%.) Paper and specialty media guidelines • • • • • 84 Bending resistance and proper stiffness means optimum feeding through the printer. Thickness (impacts how much can be loaded into a tray) Surface roughness (measured in Sheffield units, impacts print clarity and how well toner fuses to the paper) Surface friction (determines how easily sheets can be separated) Grain and formation (impacts curling, which also influences the mechanics of how the paper behaves as it moves through the printer) • Brightness and texture (look and feel) Recycled papers are better than ever; however, the amount of recycled content in a paper affects the degree of control over foreign matter. And while recycled papers are one good path to printing in an environmentally responsible manner, they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates more carbon emissions than does normal paper production. However, using recycled papers enables better resource management overall. Lexmark concerns itself with the responsible use of paper in general based on life cycle assessments of its products. To gain a better understanding of the impact of printers on the environment, the company commissioned a number of life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions caused throughout the entire life of a device (from design to end-of-life). This is due to the energy-intensive manufacturing processes required to make paper. Thus, Lexmark seeks to educate customers and partners on minimizing the impact of paper. Using recycled paper is one way. Eliminating excessive and unnecessary paper consumption is another. Lexmark is well-equipped to help customers minimize printing and copying waste. In addition, the company encourages purchasing paper from suppliers who demonstrate their commitment to sustainable forestry practices. Lexmark does not endorse specific suppliers, although a converter’s product list for special applications is maintained. However, the following paper choice guidelines will help alleviate the environmental impact of printing: 1 Minimize paper consumption. 2 Be selective about the origin of wood fiber. Buy from suppliers who carry certifications such as the Forestry Stewardship Council (FSC) or The Program for the Endorsement of Forest Certification (PEFC). These certifications guarantee that the paper manufacturer uses wood pulp from forestry operators that employ environmentally and socially responsible forest management and restoration practices. 3 Choose the most appropriate paper for printing needs: normal 75 or 80 g/m2 certified paper, lower weight paper, or recycled paper. Unacceptable paper examples Test results indicate that the following paper types are at risk for use with laser printers: • • • • Chemically treated papers used to make copies without carbon paper, also known as carbonless papers Preprinted papers with chemicals that may contaminate the printer Preprinted papers that can be affected by the temperature in the printer fuser Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (± 0.9 in.), such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software application to successfully print on these forms.) • Coated papers (erasable bond), synthetic papers, thermal papers • Rough-edged, rough or heavily textured surface papers or curled papers • Recycled papers that fail EN12281:2002 (European testing) Paper and specialty media guidelines 85 • Paper weighing less than 60 g/m2 (16 lb) • Multiple part forms or documents For more information about Lexmark, visit www.lexmark.com. General sustainability-related information can be found at the Environmental Sustainability link. Storing paper Use these paper storage guidelines to help avoid jams and uneven print quality: • For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent. Most label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative humidity between 40 and 60 percent. • • • • Store paper in cartons, on a pallet or shelf, rather than on the floor. Store individual packages on a flat surface. Do not store anything on top of individual paper packages. Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and wrapper help keep the paper clean, dry, and flat. Supported paper sizes, types, and weights The following tables provide information on standard and optional paper input sources and the types of paper they support. Note: To use a paper size that is unlisted, configure a Universal paper size. Supported paper sizes Scanner Paper size A4 ADF ADF - Automatic 1 ADF - Mixed sizes 1 1 210 x 297 mm (8.3 x 11.7 in.) A5 148 x 210 mm (5.8 x 8.3 in.) 1 A6 X X 105 x 148 mm (4.1 x 5.8 in.) JIS B5 1 1 1 2 2 2 182 x 257 mm (7.2 x 10.1 in.) Letter 216 x 279 mm (8.5 x 11 in.) 1 Paper size is supported if printer is set to Metric. 2.Paper size is supported if printer is set to US. Scanner glass Paper and specialty media guidelines Paper size 86 ADF Legal ADF - Automatic 2 2 2 2 ADF - Mixed sizes Scanner glass 2 X 1 X 1 X 2 X 216 x 356 mm (8.5 x 14 in.) Executive X 184 x 267 mm (7.3 x 10.5 in.) JIS B4 257 x 364 mm (10.12 x 14.33 in.) A3 297 x 420 mm (11.69 x 16.54 in.) 11x17 279 x 432 mm (11 x 17 in.) Oficio 216 x 340 mm (8.5 x 13.4 in.) Folio X 1 1 X X 2 216 x 330 mm (8.5 x 13 in.) Statement 2 140 x 216 mm (5.5 x 8.5 in.) Universal X X 138 x 210 mm (5.5 x 8.3 in.) up to 216 x 356 mm (8.5 x 14 in.) 1 Paper size is supported if printer is set to Metric. 2.Paper size is supported if printer is set to US. Printer Paper size 250‑ or 550‑sheet trays 2000‑sheet tray A4 MP feeder Manual Paper Manual Envelope Duplex unit X 210 x 297 mm (8.3 x 11.7 in.) A5 X X X X 148 x 210 mm (5.8 x 8.3 in.) A6 105 x 148 mm (4.1 x 5.8 in.) X * To support duplexing, the Universal media length must be between 7.17 inches (182.1 mm) and 14.17 inches (355.6 mm). The width must be between 5.83 inches (148.1 mm) and 8.5 inches (215.9 mm). Paper and specialty media guidelines Paper size 250‑ or 550‑sheet trays JIS B5 87 2000‑sheet tray MP feeder Manual Paper X Manual Envelope Duplex unit X 182 x 257 mm (7.2 x 10.1 in.) Letter X 216 x 279 mm (8.5 x 11 in.) Legal X 216 x 356 mm (8.5 x 14 in.) Executive X X 184 x 267 mm (7.3 x 10.5 in.) JIS B4 257 x 364 mm (10.12 x 14.33 in.) X X X X X X A3 X X X X X X X X X X X X 297 x 420 mm (11.69 x 16.54 in.) 11x17 279 x 432 mm (11 x 17 in.) Oficio X X X X X X X X 216 x 340 mm (8.5 x 13.4 in.) Folio 216 x 330 mm (8.5 x 13 in.) Statement 140 x 216 mm (5.5 x 8.5 in.) Universal * 138 x 210 mm (5.5 x 8.3 in.) up to 216 x 356 mm (8.5 x 14 in.) 7 3/4 Envelope (Monarch) X X X X 98 x 191 mm (3.9 x 7.5 in.) * To support duplexing, the Universal media length must be between 7.17 inches (182.1 mm) and 14.17 inches (355.6 mm). The width must be between 5.83 inches (148.1 mm) and 8.5 inches (215.9 mm). Paper and specialty media guidelines 88 Paper size 250‑ or 550‑sheet trays 2000‑sheet tray MP feeder Manual Paper Manual Envelope Duplex unit 9 Envelope X X X X X X X X X X X X X X X X B5 Envelope 176 x 250 mm (6.93 x9.84 in.) X X X X Other Envelope X X X X 98 x 225 mm (3.9 x 8.9 in.) 10 Envelope 105 x 241 mm (4.1 x 9.5 in.) DL Envelope 110 x 220 mm (4.3 x 8.7 in.) C5 Envelope 162 x229 mm (6.38 x 9.01 in.) 98 x 162 mm (3.9 x 6.4 in.) to 176 x 250 mm (6.9 x 9.8 in.) * To support duplexing, the Universal media length must be between 7.17 inches (182.1 mm) and 14.17 inches (355.6 mm). The width must be between 5.83 inches (148.1 mm) and 8.5 inches (215.9 mm). Supported paper types and weights The printer engine supports 60–176 g/m2 (16–47 lb) paper weights. The duplex path supports 63–170 g/m2 (17–45 lb) paper weights. Paper and specialty media guidelines Paper type 250‑ or Optional 550‑sheet trays 2000‑sheet tray 89 MP feeder Manual Paper Paper • • • • • • • • • • Manual Envelope Duplex X Plain Bond Colored Custom Letterhead Light Heavy Preprinted Rough/Cotton Recycled Card stock Envelopes X X X X Labels * X X • Paper • Vinyl Transparencies X * Printing labels requires a special label fuser cleaner which is included with the special cartridge required for label applications. Note: The ADF and scanner glass accept any media type supported by the printer. Printing 90 Printing This chapter covers printing, printer reports, and job cancelation. The selection and handling of paper and specialty media can affect how reliably documents print. For more information, see “Avoiding jams” on page 248 and “Storing paper” on page 85. Printing a document Printing a document 1 From the scanner control panel Paper menu, set Paper Type and Paper Size to match the loaded paper. 2 Send the print job: For Windows users a With a document open, click File > Print. b Click Properties, Preferences, Options, or Setup. c Adjust settings as needed. d Click OK > Print. For Macintosh users a Customize the settings as needed in the Page Setup dialog: 1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the loaded paper. 3 Click OK. b Customize the settings as needed in the Print dialog: 1 With a document open, choose File > Print. If necessary, click the disclosure triangle to see more options. 2 From the Print dialog and pop‑up menus, adjust the settings as needed. Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or select the appropriate tray or feeder. 3 Click Print. Printing from a mobile device For the list of supported mobile devices and to download a compatible mobile printing application, visit http://lexmark.com/mobile. Note: Mobile printing applications may also be available from your mobile device manufacturer. Printing 91 Printing from a flash drive Printing from a flash drive Notes: • Before printing an encrypted PDF file, enter the file password from the scanner control panel. • You cannot print files for which you do not have printing permissions. 1 Insert a flash drive into the USB port. Notes: • If you insert the flash drive when the scanner requires attention, such as when a jam has occurred, then the scanner ignores the flash drive. • If you insert the flash drive while the scanner is processing other print jobs, then Busy appears. After these print jobs are processed, you may need to view the held jobs list to print documents from the flash drive. Warning—Potential Damage: Do not touch the USB cable, any network adapter, any connector, the memory device, or the scanner in the areas shown while actively printing, reading, or writing from the memory device. A loss of data can occur. Printing 92 2 From the scanner control panel, touch the document you want to print. 3 Touch the arrows to increase the number of copies to print, and then touch Print. Notes: • Do not remove the flash drive from the USB port until the document has finished printing. • If you leave the flash drive in the scanner after leaving the initial USB menu screen, then you can still print files from the flash drive as held jobs. Supported flash drives and file types Flash drive • Lexar JumpDrive 2.0 Pro (256MB, 512MB, or 1GB sizes) • SanDisk Cruzer Mini (256MB, 512MB, or 1GB sizes) Notes: • Hi‑Speed USB flash drives must support the Full‑Speed standard. Devices supporting only USB low‑speed capabilities are not supported. • USB flash drives must support the FAT (File Allocation Tables) system. Devices formatted with NTFS (New Technology File System) or any other file system are not supported. File type Documents: • .pdf • .xps Images: • • • • • • • • • .dcx .gif .JPEG .jpg .bmp .pcx .TIFF .tif .png Printing 93 Printing on specialty media Tips on using letterhead • • • • Use letterhead designed specifically for laser printers. Print samples on the letterhead being considered for use before buying large quantities. Before loading letterhead, fan the stack to prevent sheets from sticking together. Page orientation is important when printing on letterhead. For information on how to load letterhead, see: – “Loading the standard or optional 250‑ or 550‑sheet tray” on page 67 – “Loading the 2000‑sheet tray” on page 70 – “Loading the multipurpose feeder” on page 73 Tips on using transparencies Print samples on the transparencies being considered for use before buying large quantities. When printing on transparencies: • Feed transparencies from a 250‑sheet tray, a 550‑sheet tray, or the multipurpose feeder. • Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure transparencies are able to withstand temperatures up to 230°C (446°F) without melting, discoloring, offsetting, or releasing hazardous emissions. • • • • Use transparencies that are 138–146 g/m2 (37–39 lb. bond) in weight. To prevent print quality problems, avoid getting fingerprints on the transparencies. Before loading transparencies, fan the stack to prevent sheets from sticking together. We recommend Lexmark part number 12A5010 for A4‑size transparencies and Lexmark part number 70X7240 for letter‑size transparencies. Tips on using envelopes Print samples on the envelopes being considered for use before buying large quantities. When printing on envelopes: • Feed envelopes from the multipurpose feeder or the optional envelope feeder. • Set the Paper Type to Envelope, and select the envelope size. • Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the envelopes can withstand temperatures up to 230°C (446°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions. • For the best performance, use envelopes made from 90 g/m2 (24 lb bond) paper. Use up to 105 g/m2 (28 lb bond) weight for envelopes as long as the cotton content is 25% or less. All‑cotton envelopes must not exceed 90 g/m2 (24 lb bond) weight. • Use only new envelopes. • To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist – Are stuck together or damaged in any way Printing – – – – – – – 94 Have windows, holes, perforations, cutouts, or embossing Have metal clasps, string ties, or folding bars Have an interlocking design Have postage stamps attached Have any exposed adhesive when the flap is in the sealed or closed position Have bent corners Have rough, cockle, or laid finishes • Adjust the width guide to fit the width of the envelopes. Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes. Tips on using labels Print samples on the labels being considered for use before buying large quantities. Notes: • Paper, dual‑web paper, polyester, and vinyl labels are supported. • When using the duplex unit, specially‑designed, integrated, and dual‑web paper labels are supported. • Printing labels requires a special label fuser cleaner which is included with the special cartridge required for label applications. For more information, see “Ordering supplies” on page 237. For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on the Lexmark Web site at www.lexmark.com/publications. When printing on labels: • Feed labels from a 250‑sheet tray, a 550‑sheet tray, or the multipurpose feeder. • Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that: – The labels can withstand temperatures up to 230°C (446°F) without sealing, excessive curling, wrinkling, or releasing hazardous emissions. – Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure without delaminating, oozing around the edges, or releasing hazardous fumes. • Do not use labels with slick backing material. • Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties. • Do not use labels with exposed adhesive. • Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label. • Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.) away from edges is recommended. Adhesive material contaminates the printer and could void the warranty. • If zone coating of the adhesive is not possible, remove a 1.6‑mm (0.06‑in.) strip on the leading and driver edge, and use a non‑oozing adhesive. • Portrait orientation works best, especially when printing bar codes. Printing 95 Tips on using card stock Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities. When printing on card stock: • • • • Feed card stock from a 250‑sheet tray, a 550‑sheet tray, or the multipurpose feeder. Make sure the Paper Type is Card Stock. Select the appropriate Paper Texture setting. Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or other paper handling problems. • Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 230°C (446°F) without releasing hazardous emissions. • Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting introduces semi‑liquid and volatile components into the printer. • Use grain short card stock when possible. Printing confidential and other held jobs Storing print jobs in the scanner You can set the scanner to store print jobs in the scanner memory until you start the print job from the scanner control panel. All print jobs that can be initiated by the user at the scanner are called held jobs. Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the scanner requires extra memory to process additional held jobs. Print job type Description Confidential Confidential lets you hold print jobs in the computer until you enter the PIN from the scanner control panel. Note: The PIN is set from the computer. It must be four digits, using the numbers 0–9. Verify Verify lets you print one copy of a print job while the printer holds the remaining copies. It allows you to examine if the first copy is satisfactory. The print job is automatically deleted from the scanner memory once all copies are printed. Reserve Reserve allows the scanner to store print jobs for printing at a later time. The print jobs are held until deleted from the Help Jobs menu. Repeat Repeat prints and stores print jobs in the scanner memory for reprinting. Printing 96 Printing confidential and other held jobs Note: Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve jobs are held in the printer until you choose to delete them. For Windows users 1 With a document open, click File > Print. 2 Click Properties, Preferences, Options, or Setup. 3 Click Print and Hold. 4 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential print job, also enter a four‑digit PIN. 5 Click OK or Print. 6 From the printer home screen, release the print job. • For confidential print jobs, navigate to: Held jobs > your user name > Confidential Jobs > enter PIN > select print job > specify number of copies > Print • For other print jobs, navigate to: Held jobs > your user name > select print job > specify number of copies > Print For Macintosh users 1 With a document open, choose File > Print. If necessary, click the disclosure triangle to see more options. 2 From the print options or Copies & Pages pop‑up menu, choose Job Routing. 3 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential print job, also enter a four‑digit PIN. 4 Click OK or Print. 5 From the printer home screen, release the print job. • For confidential print jobs, navigate to: Held jobs > your user name > Confidential Jobs > enter PIN > select print job > specify number of copies > Print • For other print jobs, navigate to: Held jobs > your user name > select print job > specify number of copies > Print Printing information pages Printing a font sample list 1 From the home screen, navigate to: > Reports > Print Fonts 2 Touch PCL Fonts or PostScript Fonts. Printing 97 Printing a directory list A directory list shows the resources stored in a flash memory or on the printer hard disk. From the home screen, navigate to: > Reports > Print Directory Printing print quality test pages Print the print quality test pages to isolate print quality problems. 1 Turn the printer off. 2 Hold down 2 ABC and 6 MNO while turning the printer on. 3 Release the buttons when the screen with the progress bar appears. The printer performs a power‑on sequence, and then the Configuration menu appears. 4 Touch Print Quality Pages Menu > Print Quality Pages. 5 Touch Exit Config Menu to return to the home screen. Adjusting toner darkness 1 Type the scanner IP address in the address field of your Web browser. If you do not know the IP address or host name of the scanner, then you can:: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Network/Ports menu. • Print a network setup page or menu settings page, and then locate the information in the TCP/IP section. 2 Click Settings > Print Settings > Quality Menu > Toner Darkness. 3 Adjust the toner darkness setting. 4 Click Submit. Canceling a print job Canceling a print job from the scanner control panel 1 From the scanner control panel, touch Cancel Jobs or press on the keypad. 2 Touch the print job you want to cancel, and then touch Delete Selected Jobs. Note: If you press on the keypad, then touch Resume to return to the home screen. Printing Canceling a print job from the computer For Windows users 1 Open the printers folder. In Windows 8 From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK In Windows 7 or earlier a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK. 2 Double‑click the printer icon. 3 Select the print job you want to cancel. 4 Click Delete. For Macintosh users 1 From the Apple menu, navigate to either of the following: • System Preferences > Print & Scan > select your printer > Open Print Queue • System Preferences > Print & Fax > select your printer > Open Print Queue 2 From the printer window, select the print job you want to cancel, and then delete it. 98 Copying 99 Copying ADF • Use the ADF for multiple‑page documents. • Load letter- and A4- size documents into the ADF facedown, long edge first. • Load legal- and A3- size documents into the ADF facedown, short edge first. Scanner glass • Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). • Load an original document facedown on the lower left corner of the scanner glass. Making copies Making a quick copy 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the scanner control panel, touch Copy It. Copying using the ADF 1 Load an original document facedown into the ADF. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 Adjust the paper guides. 3 From the home screen, navigate to: Copy > change the copy settings > Copy It Copying 100 Copying using the scanner glass 1 Place an original document facedown on the scanner glass in the lower left corner. Note: Make sure the edge of the document is aligned with the edge of the scanner glass. 2 From the home screen, navigate to: Copy > specify the copy settings > Copy It 3 If you have more pages to scan, then place the next document on the scanner glass, and then touch Scan the Next Page. 4 Touch Finish the Job to return to the home screen. Copying film photos 1 Place a photo facedown on the lower left corner of the scanner glass. 2 From the home screen, navigate to: Copy > Content > Photo > > Photo/Film > > Copy It 3 Touch Scan the Next Page or Finish the Job. Copying on specialty media Copying on transparencies 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: Copy > Copy from > select the size of the original document > 4 Touch Copy to, and then select the tray that contains transparencies, or touch Manual Feeder Size. 5 Load transparencies in the multipurpose feeder. 6 From the home screen, navigate to: > select the size of the transparencies loaded > Manual Feeder Type > > Copy It Copying 101 Copying on letterhead 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: Copy > Copy from > specify the size of the original document > Copy to > Manual Feeder 4 If you are printing on one side of the letterhead and using a finisher, then place the letterhead faceup, top edge first in the multipurpose feeder. Note: For the proper letterhead orientation, see “Loading the multipurpose feeder” on page 73. 5 Select the size of the letterxhead. 6 Navigate to: Continue > Letterhead > Continue > Copy It Customizing copy settings Copying to a different size 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 On the home screen, touch Copy. 4 Touch Copy from > select the size of the original document > 5 Touch Copy to > select the size of the copy > . . 6 Touch Copy It. Making copies using paper from a selected tray 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: Copy > Copy from > specify the size of the original document > Copy to Copying 102 4 Touch Manual Feeder or select the tray that contains the paper type you want to use. Note: If you choose Manual Feeder, then you will also need to select the paper size and type. 5 Touch Copy It. Copying different paper sizes Use the ADF to copy original documents with different paper sizes. Depending on the paper sizes loaded and the “Copy to” and “Copy from” settings, each copy is either printed on mixed paper sizes (Example 1) or scaled to fit a single paper size (Example 2). Example 1: Copying on mixed paper sizes 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: Copy > Copy from > Mixed Sizes > > Copy to > Auto Size Match > > Copy It The scanner identifies the different paper sizes as they are scanned. Copies are printed on mixed paper sizes corresponding to the paper sizes of the original document. Example 2: Copying on a single paper size 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: Copy > Copy from > Mixed Sizes > > Copy to > Letter > > Copy It The scanner identifies the different paper sizes as they are scanned, and then scales the mixed paper sizes to fit on the paper size selected. Copying on both sides of the paper (duplexing) 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 On the home screen, touch Copy. Copying 103 4 From the Sides (Duplex) area, touch the button for your preferred duplexing method. The first number represents sides of the original documents; the second number represents sides of the copy. For example, select 1‑sided to 2‑sided if you have 1-sided original documents and you want 2‑sided copies. 5 Touch , and then Copy It. Reducing or enlarging copies Copies can be reduced to 25% of the original document size or enlarged to 400% of the original document size. The factory default setting for Scale is Auto. If you leave Scale set to Auto, then the content of your original document will be scaled to fit the size of the paper onto which you are copying. 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 On the home screen, touch Copy. 4 From the Scale area, touch the arrows to enlarge or reduce your copies. Note: Touching “Copy to” or “Copy from” after setting Scale manually changes the scale value back to Auto. 5 Touch Copy It. Adjusting copy quality 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: Copy > Content 4 Touch the button that best represents the content type of the document you are copying: • Text—Use when the content of the original document is mostly text or line art. • Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and animations. • Text/Photo—Use when the original document is a mixture of text, graphics, and photos. • Photo—Use when the original document is mostly a photo or an image. 5 Touch . 6 Touch the button that best represents the content source of the document you are copying: • Color Laser—Use when the original document was printed using a color laser printer. • Black/White Laser—Use when the original document was printed using a mono laser printer. • Inkjet—Use when the original document was printed using an inkjet printer. • Photo/Film—Use when the original document is a photo from film. Copying • • • • 104 Magazine—Use when the original document is from a magazine. Newspaper—Use when the original document is from a newspaper. Press—Use when the original document was printed using a printing press. Other—Use when the original document was printed using an alternate or unknown printer. 7 Touch > Copy It. Collating copies If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated). Collated Not collated By default, Collate is set to On. If you do not want to collate your copies, then change the setting to Off: 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: Copy > enter the number of copies > Collate > Off > > Copy It Placing separator sheets between copies 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: Copy > Advanced Options > Separator Sheets Note: Collate must be set to On for the separator sheets to be placed between copies. If Collate is set to Off, then the separator sheets are added to the end of the print job. 4 Select one of the following: • Between Copies • Between Jobs • Between Pages • None 5 Touch , and then Copy It. Copying 105 Copying multiple pages onto a single sheet To save paper, you can copy either two or four consecutive pages of a multiple‑page document onto a single sheet of paper. Notes: • The paper size must be set to letter, legal, A4, or JIS B5. • The copy size must be set to 100%. 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: Copy > Advanced Options > Paper Saver > select output > > Copy It Creating a custom copy job (job build) The custom copy job or job build is used to combine one or more sets of original documents into a single copy job. Each set may be scanned using different job parameters. When a copy job is submitted and Custom Job is enabled, the scanner scans the first set of original documents using the supplied parameters, and then it scans the next set with the same or different parameters. The definition of a set depends on the scan source: • If you scan a document on the scanner glass, then a set consists of one page. • If you scan multiple pages using the ADF, then a set consists of all scanned pages until the ADF becomes empty. • If you scan one page using the ADF, then a set consists of one page. For example: 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: Copy > Options > Custom Job > On > Done > Copy It When the end of a set is reached, the scan screen appears. 4 Load an original document facedown into the ADF or on the scanner glass, and then touch Scan the Automatic Document Feeder or Scan the flatbed. Note: If required, change the job settings. 5 If you have another document to scan, then repeat the previous step. Otherwise, touch Finish the job. Copying 106 Pausing a print job Job Interrupt pauses the current print job and lets you print copies. Note: The Job Interrupt setting must be set to On for this feature to function. 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 Touch Copy It. 4 If you placed the document on the scanner glass, then touch Finish the Job to return to the home screen. Placing information on copies Placing the date and time at the top of each page 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: Copy > Advanced Options > Header/Footer 4 Pick an area of the page where you want to place the date and time. 5 Touch Yes or No. 6 Touch , and then Copy It. Placing an overlay message on each page You can choose the overlay message from Urgent, Confidential, Copy, Custom, or Draft. 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: Copy > Advanced Options > Overlay > select overlay message > 4 Touch Copy It. Copying 107 Canceling a copy job Canceling a copy job while the document is in the ADF When the ADF begins processing a document, touch Cancel Job on the scan screen. A “Canceling scan job” screen appears. The ADF clears the page in the ADF and cancels the job. Canceling a copy job while copying pages using the scanner glass Touch Cancel Job on the touch screen. A “Canceling scan job” screen appears. Once the job is canceled, the copy screen appears. Canceling a copy job while pages are being printed 1 From the scanner control panel, touch Cancel Job or press on the keypad. 2 Touch the job you want to cancel, and then touch Delete Selected Jobs. Note: If you press on the keypad, then touch Resume to return to the home screen. Understanding the copy screens and options Copy from This option opens a screen where you can enter the size of the documents you are going to copy. • Touch a paper size button to select it as the “Copy from” setting. The copy screen appears with the new setting displayed. • When “Copy from” is set to Mixed Sizes, you can copy an original document that contains mixed paper sizes. • When “Copy from” is set to Auto Size Sense, the scanner automatically determines the size of the original document. Copy to This option opens a screen where you can enter the size and type of paper on which your copies will be printed. • Touch a paper size button to select it as the “Copy to” setting. The copy screen appears with your new setting displayed. • If the size settings for “Copy from” and “Copy to” are different, the printer automatically adjusts the Scale setting to accommodate the difference. • If the type or size of paper that you want to copy onto is not loaded in one of the trays, touch Manual Feeder, and manually send the paper through the multipurpose feeder. • When “Copy to” is set to Auto Size Match, each copy matches the size of the original document. If a matching paper size is not in one of the trays, the printer scales each copy to fit loaded paper. Copying 108 Copies This option allows you to set the number of copies to be printed. Scale This option creates an image from your copy that is proportionally scaled anywhere between 25% and 400%. Scale can also be set for you automatically. • When you want to copy from one size of paper to another, such as from legal‑size to letter‑size paper, setting the “Copy from” and “Copy to” paper sizes automatically changes the scale to keep all the original document information on your copy. • Touch the left arrow to decrease the value by 1%; touch the right arrow to increase the value by 1%. • Hold your finger on an arrow to make a continuous increment change. • Hold your finger on an arrow for two seconds to cause the pace of the change to accelerate. Darkness This option adjusts how light or dark your copies will turn out in relation to the original document. Sides (Duplex) Use this option to select duplex settings. You can print copies on one or two sides, make two-sided copies (duplex) of two-sided original documents, make two-sided copies from one-sided original documents, or make one-sided copies (simplex) from two-sided original documents. Collate This option keeps the pages of a print job stacked in sequence when printing multiple copies of the document. The factory default setting for Collate is on; the output pages of your copies will be ordered (1,2,3) (1,2,3) (1,2,3). If you want all the copies of each page to remain together, turn Collate off, and your copies will be ordered (1,1,1) (2,2,2) (3,3,3). Content This option lets you set the original document type and source. Choose content type from Text, Text/Photo, Photo, or Graphics. • Text—Use when the content of the original document is mostly text or line art. • Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and animations. • Text/Photo—Use when the original document is a mixture of text, graphics, and photos. • Photo—Use when the original document is mostly a photo or an image. Choose content source from Color Laser, Black/White Laser, Inkjet, Photo/Film, Magazine, Newspaper, Press, or Other. • Color Laser—Use when the original document was printed using a color laser printer. • Black/White Laser—Use when the original document was printed using a mono laser printer. • Inkjet—Use when the original document was printed using an inkjet printer. Copying • • • • • 109 Photo/Film—Use when the original document is a photo from film. Magazine—Use when the original document is from a magazine. Newspaper—Use when the original document is from a newspaper. Press—Use when the original document was printed using a printing press. Other—Use when the original document was printed using an alternate or unknown printer. Advanced Options Touching the Advanced Options button opens a screen where you can change ADF Skew Fix, Advanced Duplex, Advanced Imaging, Create Booklet, Cover Page Setup, Custom Job, Edge Erase, Header/Footer, Margin Shift, Overlay, Paper Saver, and Separator Sheets settings. • ADF Skew Fix—Use to correct slight skew in the scanned image. • Advanced Duplex—Use to specify the document orientation, whether documents are one-sided or two-sided, and how documents are bound. Note: Some Advanced Duplex options are available only on select printer. • Advanced Imaging—Use to change or adjust Auto Center, Background Removal, Color Balance, Color Dropout, Contrast, Mirror Image, Negative Image, Scan Edge to Edge, Shadow Detail, Sharpness, and Temperature settings before you copy the document. • Create Booklet—Use to create a booklet. You can choose between 1‑sided and 2‑sided booklets. Note: This option appears only when a print duplexer and printer hard disk are installed. • Cover Page Setup—Use to set copy cover page and booklet cover page. • Custom Job—Use to combine multiple scanning jobs into a single job. • Edge Erase—Use to eliminate smudges or information around the edges of a document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the area selected, leaving nothing on that portion of the scan. • Header/Footer—Use to turn on Date/Time, Page number, Bates number, or Custom text, and prints them in the specified header or footer location. • Margin Shift—Use to increase the size of the margin of an specified distance by shifting the scanned image. This can be useful in providing space to bind or hole-punch copies. Use the increase or decrease arrows to set how much of a margin you want. If the additional margin is too large, then the copy will be cropped. • Overlay—Use to create a watermark (or message) that overlays the content of your copy. You can choose between Urgent, Confidential, Copy, and Draft, or you can enter a custom message in the ”Enter custom text” field. The word you pick will appear, faintly, in large print across each page. Note: A custom overlay can also be created by your system support person. When a custom overlay is created, a button with an icon of that overlay will be available. • Paper Saver—Use to print two or more sheets of an original document together on the same page. Paper Saver is also called N-up printing. The N stands for Number. For example, 2-up would print two pages of your document on a single page, and 4-up would print four pages of your document on a single page. Touching Print Page Borders adds or removes the outline border surrounding the original document pages on the output page. • Separator Sheets—Use to place a blank piece of paper between copies, pages, or print jobs. The separator sheets can be drawn from a tray that contains a type or color of paper that is different from the paper your copies are printed on. Copying Save As Shortcut This option allows the current settings to be saved as a shortcut by assigning a number. 110 E-mailing 111 E-mailing ADF Scanner glass Use the scanner glass for single pages, small items (such as • Use the ADF for multiple‑page documents. • Load letter- and A4- size documents into the ADF facedown, postcards or photos), transparencies, photo paper, or thin long edge first. media (such as magazine clippings). • Load legal- and A3- size documents into the ADF facedown, short edge first. You can use the printer to e‑mail scanned documents to one or more recipients. There are three ways to send an e‑mail from the printer. You can type the e‑mail address, use a shortcut number, or use the address book. Getting ready to e-mail Setting up the e-mail function 1 Type the scanner IP address or host name in the address field of your Web browser. If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen or in the TCP/IP section under the Network/Ports menu. • Print a network setup page or menu settings page and locate the information in the TCP/IP section. 2 Click Settings > E-mail/FTP Settings > E-mail Settings > Setup E-mail Server. 3 Fill in the fields with the appropriate information. 4 Click Submit. Configuring e‑mail settings 1 Type the scanner IP address or host name in the address field of your Web browser. E-mailing 112 If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen or in the TCP/IP section under the Network/Ports menu. • Print a network setup page or menu settings page and locate the information in the TCP/IP section. 2 Click Settings > E-mail/FTP Settings > E-mail Settings. 3 Fill in the fields with the appropriate information. 4 Click Submit. Creating an e-mail shortcut Creating an e-mail shortcut using the Embedded Web Server 1 Type the scanner IP address or host name in the address field of your Web browser. If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen or in the TCP/IP section under the Network/Ports menu. • Print a network setup page or menu settings page and locate the information in the TCP/IP section. 2 Click Settings. 3 Under Other Settings, click Manage Shortcuts > E‑mail Shortcut Setup. 4 Type a unique name for the recipient, and then enter the e-mail address. Note: If you are entering multiple addresses, then separate each address with a comma (,). 5 Select the scan settings (Format, Content, Color, and Resolution). 6 Enter a shortcut number, and then click Add. If you enter a number that is already in use, then you are prompted to select another number. Creating an e-mail shortcut using the touch screen 1 From the home screen, navigate to: E-mail > Recipient > type an e‑mail address To create a group of recipients, touch Next address, and then type the next recipient’s e-mail address. 2 Touch . 3 Type a unique name for the shortcut, and then touch Done. 4 Verify that the shortcut name and number are correct, and then touch OK. If the name or number is incorrect, then touch Cancel, and then reenter the information. E-mailing 113 E-mailing a document Sending an e-mail using the touch screen 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: E-mail > Recipient 4 Enter the e‑mail address, or press and then enter the shortcut number. To enter additional recipients, touch Next Address, and then enter the address or shortcut number you want to add. Note: You can also enter an e‑mail address using the address book. 5 Touch Done > Send It. Sending an e‑mail using a shortcut number 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 Press , enter the shortcut number using the keypad, and then touch . To enter additional recipients, touch Next address, and then enter the address or shortcut number you want to add. 4 Touch Send It. Using the address book 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: E-mail >Recipient(s) > > enter the name of recipient > Browse shortcuts E-mailing 114 4 Touch the name of the recipients. To enter additional recipients, touch Next address, and then enter the address or shortcut number you want to add, or search the address book. 5 Touch Done. Customizing e-mail settings Adding e-mail subject and message information 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, touch E-mail. 4 Type an e‑mail address. 5 Touch Options > Subject. 6 Type the e-mail subject. 7 Touch Done > Message. 8 Type an e-mail message. 9 Touch Done > E-mail It. Changing the output file type 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: E-mail > Recipient > type an e‑mail address > Send as 4 Touch the button that represents the file type you want to send. • PDF—Use to create a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by Adobe at www.adobe.com. • Secure PDF—Use to create an encrypted PDF file that protects the file contents from unauthorized access. • TIFF—Use to create multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG. E-mailing 115 • JPEG—Use to create and attach a separate file for each page of your original document, viewable by most Web browsers and graphics programs. • XPS—Use to create a single XML Paper Specification (XPS) file with multiple pages, viewable using a Web browser-hosted viewer and the .NET Framework, or by downloading a third‑party standalone viewer. 5 Touch E‑mail It. Note: If you selected Secure PDF, then you will be prompted to enter your password twice. Canceling an e-mail • When using the ADF, touch Cancel Job while Scanning appears. • When using the scanner glass, touch Cancel Job while Scanning appears, or while Scan the Next Page / Finish the Job appears. Understanding e-mail options Recipients This option lets you enter the destination of your e-mail. You may enter multiple e‑mail addresses. Subject This option lets you enter a subject line for your e-mail. Message This option lets you enter a message that will be sent with your scanned attachment. File Name This option lets you customize the attachment file name. Original Size This option opens a screen where you can choose the size of the documents you are going to e-mail. • Touch a paper size button to select that size as the Original Size setting. The e‑mail screen appears with the new setting displayed. • When “Original Size” is set to Mixed Sizes, you can scan an original document that contains mixed paper sizes. • When “Original Size” is set to Auto Size Sense, the scanner automatically determines the size of the original document. E-mailing 116 Resolution Adjusts the output quality of your e-mail. Increasing the image resolution increases the e-mail file size and the time needed to scan your original document. Image resolution can be decreased to reduce the e-mail file size. Color This option sets the output color for the scanned image. Touch to enable or disable color. Content This option lets you specify the content type and source of the original document. Choose content type from Text, Text/Photo, Photo, or Graphics. • Text—Use when the content of the original document is mostly text or line art. • Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and animations. • Text/Photo—Use when the original document is a mixture of text, graphics, and photos. • Photo—Use when the original document is mostly a photo or an image. Choose content source from Color Laser, Black/White Laser, Inkjet, Photo/Film, Magazine, Newspaper, Press, or Other. • • • • • • • • Color Laser—Use when the original document was printed using a color laser printer. Black/White Laser—Use when the original document was printed using a mono laser printer. Inkjet—Use when the original document was printed using an inkjet printer. Photo/Film—Use when the original document is a photo from film. Magazine—Use when the original document is from a magazine. Newspaper—Use when the original document is from a newspaper. Press—Use when the original document was printed using a printing press. Other—Use when the original document was printed using an alternate or unknown printer. Darkness This option adjusts how light or dark your scanned documents will turn out in relation to the original document. Send As This option sets the output (PDF, TIFF, JPEG or XPS) for the scanned image. • PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by Adobe at www.adobe.com. • Secure PDF—Creates an encrypted PDF file that protects the file contents from unauthorized access • TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG. • JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web browsers and graphics programs • XPS—Creates a single XPS file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET Framework, or by downloading a third party standalone viewer E-mailing 117 Page Setup This option lets you change the Sides (Duplex), Orientation, and Binding. • Sides (Duplex)— Specifies if the original document is simplex (printed on one page) or duplex (printed on both sides). This also identifies what needs to be scanned for inclusion in the e-mail. • Orientation— Specifies the orientation of the original document, and then changes Sides and Binding to match the orientation. • Binding— Specifies if the original document is bound on the long‑edge or short‑edge side. Scan Preview This option displays the first page of the image before it is included in the e-mail. When the first page is scanned, the scanning is paused and a preview image appears. Advanced Options Touching this button opens a screen where you can change ADF Skew Fix, Advanced Imaging, Custom Job, Edge Erase, and Transmission Log settings. • ADF Skew Fix—This lets you correct slight skew in the scanned image. • Advanced Imaging—This lets you adjust the Background Removal, Color Balance, Color Dropout, Contrast, JPEG Quality, Mirror Image, Negative Image, Scan Edge to Edge, Shadow Detail, Sharpness, and Temperature settings before you e‑mail the document. • Custom Job—This lets you combine multiple scanning jobs into a single job • Edge Erase—This lets you eliminate smudges or information around the edges of a document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the area selected, leaving nothing on that portion of the scan. • Transmission Log—This lets you print the transmission log or transmission error log Faxing 118 Faxing Note: Fax capabilities may not be available on all printer models. ADF Scanner glass Use the scanner glass for single pages, small items (such as • Use the ADF for multiple‑page documents. • Load letter- and A4- size documents into the ADF facedown, postcards or photos), transparencies, photo paper, or thin long edge first. media (such as magazine clippings). • Load legal- and A3- size documents into the ADF facedown, short edge first. Getting the scanner ready to fax The following connection methods may not be applicable in all countries or regions. Note: During the initial scanner setup, deselect Fax and any other function you plan to set up later, and then touch Continue. The indicator light may blink red if the fax function is enabled and not fully set up. CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm. Warning—Potential Damage: Do not touch cables or the scanner in the area shown while actively sending or receiving a fax. Initial fax setup Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page, or on the first page of the transmission: station name (identification of the business, other entity, or individual sending the message) and station number (telephone number of the sending fax machine, business, other entity, or individual). Faxing 119 Choosing a fax connection To determine the best way to set up the scanner, see the following table. Notes: • The scanner is an analog device that works best when directly connected to the wall outlet. • If you want a digital connection such as ISDN, DSL, or ADSL, then a third-party device (such as a DSL filter) is required. Contact your DSL provider for a DSL filter. The DSL filter removes the digital signal on the telephone line that can interfere with the ability of the scanner to fax properly. • You do not need to attach the scanner to a computer, but you do need to connect it to an analog telephone line to send and receive faxes. Equipment and service options Fax connection setup Connect directly to the telephone line See “Connecting to an analog telephone line” on page 119. Connect to a Digital Subscriber Line (DSL or ADSL) service See “Connecting to a DSL service” on page 120. Connect to a Private Branch eXchange (PBX) or Integrated See “Connecting to a PBX or ISDN system” on page 120. Services Digital Network (ISDN) system Use a Distinctive Ring service See “Connecting to a distinctive ring service” on page 121. Connect through an adapter used in your area See “Connecting to an adapter for your country or region” on page 121. Connecting to an analog telephone line If your telecommunications equipment uses a US‑style (RJ11) telephone line, then follow these steps to connect the equipment: 1 Connect one end of the telephone cable that came with the scanner to the scanner LINE port . 2 Connect the other end of the telephone cable to an active analog telephone wall jack. Faxing 120 Connecting to a DSL service If you subscribe to a DSL service, then contact the DSL provider to obtain a DSL filter and telephone cord, and then follow these steps to connect the equipment: 1 Connect one end of the telephone cable that came with the scanner to the scanner LINE port . 2 Connect the other end of the telephone cable to the DSL filter. Note: Your DSL filter may look different than the one in the illustration. 3 Connect the DSL filter cable to an active telephone wall jack. 3 1 2 Connecting to a PBX or ISDN system If you use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment: 1 Connect one end of the telephone cable that came with the scanner to the scanner LINE port . 2 Connect the other end of the telephone cable to the port designated for fax and telephone use. Notes: • • • • • Make sure the terminal adapter is set to the correct switch type for your region. Depending on the ISDN port assignment, you may have to connect to a specific port. When using a PBX system, make sure the call waiting tone is off. When using a PBX system, dial the outside line prefix before dialing the fax number. For more information on using the fax with a PBX system, see the documentation that came with your PBX system. Faxing 121 Connecting to a distinctive ring service A distinctive ring service may be available from your telephone service provider. This service allows you to have multiple telephone numbers on one telephone line, with each telephone number having a different ring pattern. This may be useful for distinguishing between fax and voice calls. If you subscribe to a distinctive ring service, then follow these steps to connect the equipment: 1 Connect one end of the telephone cable that came with the scanner to the scanner LINE port . 2 Connect the other end of the telephone cable to an active analog telephone wall jack. 3 Change the Distinctive Rings setting to match the setting you want for the scanner to answer: Note: The factory default setting for distinctive rings is On. This allows the scanner to answer single, double, and triple ring patterns. a From the home screen, navigate to: > Settings > Fax Settings > Analog Fax Settings > Rings to Answer b Select the pattern setting you want to change, and then touch Submit. Connecting to an adapter for your country or region The following countries or regions may require a special adapter to connect the telephone cable to the active telephone wall jack: Country/Region • • • • • • • • Austria Cyprus Denmark Finland France Germany Ireland Italy • • • • • • • New Zealand Netherlands Norway Portugal Sweden Switzerland United Kingdom Faxing 122 For some countries or regions, a telephone line adapter is included in the box. Use this adapter to connect an answering machine, telephone, or other telecommunications equipment to the printer. 1 Connect one end of the telephone cable that came with the scanner to the scanner LINE port 2 Connect the other end of the telephone cable to the adapter, and then connect the adapter to the active telephone wall jack. Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your location. Setting the outgoing fax or station name and number 1 Type the scanner IP address in the address field of your Web browser. If you do not know the IP address of the scanner, then you can: • View the IP address on the scanner control panel in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section. 2 Click Settings > Fax Settings > Analog Fax Setup. 3 In the Fax Name or Station Name field, enter the name to be printed on all outgoing faxes. 4 In the Fax Number or Station Number field, enter the printer fax number. 5 Click Submit. Setting the date and time You can set the date and time so that they are printed on every fax you send. If there is a power failure, then you may have to reset the date and time. 1 Type the scanner IP address in the address field of your Web browser. If you do not know the IP address of the scanner, then you can: • View the IP address on the scanner control panel in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section. 2 Click Security > Set Date and Time. 3 In the Set Date & Time field, enter the current date and time. 4 Click Submit. Note: It is recommended to use the network time. Faxing 123 Configuring the scanner to observe daylight saving time The scanner can be set to automatically adjust for daylight saving time: 1 Type the scanner IP address in the address field of your Web browser. If you do not know the IP address of the scanner, then you can: • View the IP address on the scanner control panel in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section. 2 Click Security > Set Date and Time. 3 Select the Automatically Observe DST check box, and then enter the DST start and end dates in the Custom Time Zone Setup section. 4 Click Submit. Creating shortcuts Creating a fax destination shortcut using the Embedded Web Server Instead of entering the entire phone number of a fax recipient on the scanner control panel each time you want to send a fax, you can create a permanent fax destination and assign a shortcut number. A shortcut can be created to a single fax number or a group of fax numbers. 1 Type the scanner IP address in the address field of your Web browser. If you do not know the IP address of the scanner, then you can: • View the IP address on the scanner control panel in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section. 2 Click Settings > Manage Shortcuts > Fax Shortcut Setup. Note: A password may be required. If you do not have an ID and password, then get one from your system support person. 3 Type a unique name for the shortcut, and then enter the fax number. To create a multiple‑number shortcut, enter the fax numbers for the group. Note: Separate each fax number in the group with a semicolon (;). 4 Assign a shortcut number. If you enter a number that is already in use, then you are prompted to select another number. 5 Click Add. Creating a fax destination shortcut using the touch screen 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. Faxing 124 3 On the home screen, touch Fax, and then enter the fax number. To create a group of fax numbers, touch Next number, and then enter the next fax number. 4 Navigate to: > type a name for the shortcut > Done > OK > Fax It Sending a fax Sending a fax using the touch screen 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 On the home screen, touch Fax. 4 Enter the fax number or a shortcut using the touch screen or keypad. To add recipients, touch Next Number and then enter the recipient's telephone number or shortcut number, or search the address book. Note: To place a dial pause within a fax number, press . The dial pause appears as a comma in the “Fax to” box. Use this feature if you need to dial an outside line first. 5 Touch Fax It. Sending a fax using the computer The printer driver fax option allows you to “print to fax,” where the scanner sends a queued document as a fax rather than print it. The fax option functions as a normal fax machine, but it is controlled through the printer driver instead of through the scanner control panel. 1 With a document open, click File > Print. 2 Select the printer, and then click Properties, Preferences, Options, or Setup. 3 Navigate to: Fax tab > Enable fax 4 Enter the recipient fax number or numbers in the “Fax number(s)” field. Note: Fax numbers can be entered manually or by using the Phone Book feature. 5 If necessary, enter a prefix in the “Dialing prefix” field. 6 Select the appropriate paper size and page orientation. 7 If you want to include a cover page with the fax, then select Include cover page with fax, and then enter the appropriate information. 8 Click OK. Faxing 125 Notes: • The Fax option is available for use only with the PostScript driver or with the Universal Fax Driver. For information on installing these drivers, see the Software and Documentation CD. • The Fax option must be configured and enabled in the PostScript driver under the Configuration tab before it can be used. • If the Always display settings prior to faxing check box is selected, then you are prompted to verify the recipient information before the fax is sent. If this check box is cleared, then the queued document is sent automatically as a fax when you click OK on the Fax tab. Sending a fax using shortcuts Fax shortcuts are just like the speed dial numbers on a telephone or fax machine. A shortcut number (1–99999) can contain a single recipient or multiple recipients. 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not place postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 Press , and then enter the shortcut number using the keypad. 4 Touch Fax It. Sending a fax using the address book The address book enables you to search for bookmarks and network directory servers. Note: If the address book feature is not enabled, then contact your system support person. 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: Fax > > Browse shortcuts 4 Using the virtual keyboard, type the name or part of the name of the person whose fax number you want to find. Note: Do not attempt to search for multiple names at the same time. 5 Touch Done > Fax It. Faxing 126 Using shortcuts and the address book Using fax shortcuts Fax shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut numbers when creating permanent fax destinations. Permanent fax destinations or speed dial numbers are created in the Manage Shortcuts link located under Settings on the Embedded Web Server. A shortcut number (1–99999) can contain a single recipient or multiple recipients. By creating a group fax shortcut with a shortcut number, you can quickly and easily fax broadcast information to an entire group. 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not place postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 Press , and then enter the shortcut number using the keypad. 4 Touch Fax It. Using the address book The address book enables you to search for bookmarks and network directory servers. Note: If the address book feature is not enabled, then contact your system support person. 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: Fax > > Browse shortcuts 4 Using the virtual keyboard, type the name or part of the name of the person whose fax number you want to find. Note: Do not attempt to search for multiple names at the same time. 5 Touch Done > Fax It. Faxing 127 Customizing fax settings Changing the fax resolution Settings range from Standard (fastest speed) to Ultra Fine (slowest speed, best quality). 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: Fax > enter the fax number > Options 4 From the Resolution area, touch the arrows to change to the resolution you want. 5 Touch Fax It. Making a fax lighter or darker 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: Fax > enter the fax number > Options 4 From the Darkness area, touch the arrows to adjust the darkness of the fax. 5 Touch Fax It. Sending a fax at a scheduled time 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: Fax > enter the fax number > Options > Advanced Options > Delayed Send Note: If Fax Mode is set to Fax Server, then the Delayed Send button will not appear. Faxes waiting for transmission are listed in the Fax Queue. Faxing 128 4 Touch the arrows to adjust the time the fax will be transmitted. The time is increased or decreased in increments of 30 minutes. If the current time is shown, then the left arrow is unavailable. 5 Touch Fax It. Note: The document is scanned and then faxed at the scheduled time. Viewing a fax log 1 Type the scanner IP address in the address field of your Web browser. If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or menu settings page and locate the information in the TCP/IP section. 2 Click Settings > Reports > Fax Job Log or Fax Call Log. Blocking junk faxes 1 Type the scanner IP address in the address field of your Web browser. If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or menu settings page and locate the information in the TCP/IP section. 2 Click Settings > Fax Settings > Analog Fax Setup > Block No Name Fax. Notes: • This option blocks all incoming faxes that have a private caller ID or no fax station name. • In the Banned Fax List field, enter the phone numbers or fax station names of specific fax callers you want to block. Canceling an outgoing fax Canceling a fax while the original documents are still scanning • When using the ADF, touch Cancel Job while Scanning… appears. • When using the scanner glass, touch Cancel Job while Scanning… appears or while Scan the Next Page / Finish the Job appears. Faxing 129 Canceling a fax after the original documents have been scanned to memory 1 On the home screen, touch Cancel Jobs. The Cancel Jobs screen appears. 2 Touch the job or jobs you want to cancel. Only three jobs appear on the screen; touch the down arrow until the job you want appears, and then touch the job you want to cancel. 3 Touch Delete Selected Jobs. The Deleting Selected Jobs screen appears, the selected jobs are deleted, and then the home screen appears. Understanding fax options Content This option lets you specify the content type and source of the original document. Choose content type from Text, Text/Photo, Photo, or Graphics. • Text—Use when the content of the original document is mostly text or line art. • Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and animations. • Text/Photo—Use when the original document is a mixture of text, graphics, and photos. • Photo—Use when the original document is mostly a photo or an image. Choose content source from Color Laser, Black/White Laser, Inkjet, Photo/Film, Magazine, Newspaper, Press, or Other. • • • • • • • • Color Laser—Use when the original document was printed using a color laser printer. Black/White Laser—Use when the original document was printed using a mono laser printer. Inkjet—Use when the original document was printed using an inkjet printer. Photo/Film—Use when the original document is a photo from film. Magazine—Use when the original document is from a magazine. Newspaper—Use when the original document is from a newspaper. Press—Use when the original document was printed using a printing press. Other—Use when the original document was printed using an alternate or unknown printer. Resolution This options increases how closely the scanner examines the document you want to fax. If you are faxing a photo, a drawing with fine lines, or a document with very small text, increase the Resolution setting. This will increase the amount of time required for the scan and will increase the quality of the fax output. • • • • Standard—Suitable for most documents Fine—Recommended for documents with small print Super fine—Recommended for original documents with fine detail Ultra fine—Recommended for documents with pictures or photos Faxing 130 Darkness This option adjusts how light or dark your faxes will turn out in relation to the original document. Color This option enables or disables color in faxing. Page Setup This option lets you change the Sides (Duplex), Orientation, and Binding settings. • Sides (Duplex)—Use to specify if the original document is simplex (printed on one page) or duplex (printed on both sides). This also identifies what needs to be scanned for inclusion in the fax. • Orientation—Use to specify the orientation of the original document, and then changes Sides and Binding to match the orientation. • Binding—Use to specify if the original document is bound on the long‑edge or short‑edge side. Scan Preview This option displays the first page of the image before it is included in the fax. When the first page is scanned, the scanning is paused and a preview image appears. Advanced Options Touching this button lets you change Delayed Send, Advanced Imaging, Custom Job, Transmission Log, Edge Erase and ADF Skew Fix settings. • Delayed Send—This lets you send a fax at a later time or date. After setting up your fax, touch Delayed Send, enter the time and date you would like to send your fax, and then touch Done. This setting can be especially useful in sending information to fax lines that are not readily available during certain hours, or when transmission times are cheaper. Note: If the printer is turned off when the delayed fax is scheduled to be sent, the fax is sent the next time the printer is turned on. • Advanced Imaging—This lets you adjust the Background Removal, Contrast, Color Balance, Negative Image, Mirror Image, Scan Edge to Edge, Shadow Detail, Sharpness, and Temperature settings before you fax the document. • Custom Job (Job Build)—This lets you combine multiple scanning jobs into a single job. • Transmission Log—This lets you print the transmission log or transmission error log. • Edge Erase—This lets you eliminate smudges or information around the edges of a document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the area selected, leaving nothing on that portion of the scan. • ADF Skew Fix—This lets you correct slight skew in the scanned image. Faxing 131 Holding and forwarding faxes Holding faxes This option lets you hold received faxes from printing until they are released. Held faxes can be released manually or at a scheduled day or time. 1 Type the scanner IP address in the address field of your Web browser. If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or menu settings page and locate the information in the TCP/IP section. 2 Click Settings > Fax Settings > Analog Fax Setup > Holding Faxes. 3 In the Print Faxes Password field, enter a password. 4 From the Held Fax Mode menu, select one of the following: • Off • Always On • Manual • Scheduled 5 If you selected Scheduled, then continue with the following steps: a Click Fax Holding Schedule. b From the Action menu, select Hold faxes. c From the Time menu, select the time you want the held faxes released. d From the Day(s) menu, select the day you want the held faxes released. 6 Click Add. Forwarding a fax This option lets you print and forward received faxes to a fax number, e‑mail address, FTP site, or LDSS. 1 Type the scanner IP address in the address field of your Web browser. If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or menu settings page and locate the information in the TCP/IP section. 2 Click Settings > Fax Settings. 3 From the Fax Forwarding menu, select one of the following: • Print • Print and Forward • Forward Faxing 4 From the “Forward to” menu, select one of the following: • Fax • E‑mail • FTP • LDSS • eSF 5 In the Forward to Shortcut field, enter the shortcut number where you want the fax forwarded. Note: The shortcut number must be valid for the setting selected in the “Forward to” menu. 6 Click Submit. 132 Scanning to an FTP address 133 Scanning to an FTP address ADF Scanner glass Use the scanner glass for single pages, small items (such as • Use the ADF for multiple‑page documents. • Load letter- and A4- size documents into the ADF facedown, postcards or photos), transparencies, photo paper, or thin long edge first. media (such as magazine clippings). • Load legal- and A3- size documents into the ADF facedown, short edge first. The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP address may be sent to the server at a time. Once an FTP destination has been configured by your system support person, the name of the destination becomes available as a shortcut. An FTP destination could also be another PostScript printer; for example, a color document can be scanned, and then sent to a color printer. Creating shortcuts Instead of entering the entire FTP site address on the scanner control panel each time you want to send a document to an FTP server, you can create a permanent FTP destination and assign a shortcut number. There are two methods for creating shortcut numbers: using a computer and using the scanner touch screen. Creating an FTP shortcut using the Embedded Web Server 1 Type the scanner IP address in the address field of your Web browser. If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or menu settings page and locate the information in the TCP/IP section. 2 Click Settings. 3 Under Other Settings, click Manage Shortcuts. Note: A password may be required. If you do not have an ID and password, then get one from your system support person. Scanning to an FTP address 134 4 Click FTP Shortcut Setup. 5 Enter the appropriate information. 6 Enter a shortcut number. If you enter a number that is already in use, then you are prompted to select another number. 7 Click Add. Creating an FTP shortcut using the touch screen 1 From the home screen, navigate to: FTP > type the FTP address > > enter a name for the shortcut > Done 2 Verify that the shortcut name and number are correct, and then touch OK. If the name or number is incorrect, then touch Cancel, and then reenter the information. If you enter a number that is already in use, then you are prompted to select another number. 3 Touch Submit. Scanning to an FTP address Scanning to an FTP address using the touch screen 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: FTP > FTP > type the FTP address > Send It Scanning to an FTP address using a shortcut number 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 Press , and then enter the FTP shortcut number. 4 Touch Send It. Scanning to an FTP address 135 Scanning to an FTP address using the address book 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, adjust the paper guides. 3 From the home screen, navigate to: FTP > FTP > > enter the name of recipient > Browse shortcuts > name of recipient > Done Understanding FTP options FTP This option lets you enter the IP address for the FTP destination. Note: Addresses should be in dot notation form (for example: yyy.yyy.yyy.yyy). File Name This option lets you enter the file name of the scanned document. Original Size This option opens a screen where you can choose the size of the documents for FTP sending. • Touch a paper size button to select that size as the Original Size setting. The FTP screen appears with the new setting displayed. • When “Original Size” is set to Mixed Sizes, you can scan an original document that contains mixed paper sizes. • When “Original Size” is set to Auto Size Sense, the scanner automatically determines the size of the original document. Send As This option sets the output (PDF, TIFF, JPEG or XPS) for the scanned image. • PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by Adobe at www.adobe.com. • Secure PDF—Creates an encrypted PDF file that protects the file contents from unauthorized access • TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG. • JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web browsers and graphics programs • XPS—Creates a single XPS file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET Framework, or by downloading a third party standalone viewer Scanning to an FTP address 136 Color This option enables or disables color for the scanned image. Resolution This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time needed to scan your original document. Image resolution can be decreased to reduce the file size. Darkness This option adjusts how light or dark your files will turn out in relation to the original document. Page Setup This option lets you change the Sides (Duplex), Orientation, and Binding. • Sides (Duplex)— Specifies if the original document is simplex (printed on one page) or duplex (printed on both sides). This also identifies what needs to be scanned. • Orientation— Specifies the orientation of the original document, and then changes the Sides and Binding settings to match the orientation. • Binding— Specifies if the original document is bound on the long‑edge or short‑edge side. Content This option lets you specify the content type and source of the original document. Choose content type from Text, Text/Photo, Photo, or Graphics. • Text—Use when the content of the original document is mostly text or line art. • Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and animations. • Text/Photo—Use when the original document is a mixture of text, graphics, and photos. • Photo—Use when the original document is mostly a photo or an image. Choose content source from Color Laser, Black/White Laser, Inkjet, Photo/Film, Magazine, Newspaper, Press, or Other. • • • • • • • • Color Laser—Use when the original document was printed using a color laser printer. Black/White Laser—Use when the original document was printed using a mono laser printer. Inkjet—Use when the original document was printed using an inkjet printer. Photo/Film—Use when the original document is a photo from film. Magazine—Use when the original document is from a magazine. Newspaper—Use when the original document is from a newspaper. Press—Use when the original document was printed using a printing press. Other—Use when the original document was printed using an alternate or unknown printer. Scanning to an FTP address 137 Scan Preview This option displays the first page of the original document before it is scanned completely. When the first page is scanned, the scanning is paused and a preview image appears. Advanced Options Touching the Advanced Options button opens a screen where you can change the following settings: • ADF Skew Fix—Use to correct slight skew in the scanned image. • Advanced Imaging—Use to adjust the Background Removal, Color Balance, Color Dropout, Contrast, JPEG Quality, Negative Image, Mirror Image, Scan edge to edge, Shadow Detail, Sharpness, and Temperature image output settings before you send the document. • Edge Erase—Use to eliminate smudges or information around the edges of a document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the area selected, leaving nothing on that portion of the scan. • Transmission Log—Use to print the transmission log or transmission error log. • Custom Job—Use to combine multiple scanning jobs into a single job. Scanning to a computer or flash drive 138 Scanning to a computer or flash drive ADF Scanner glass Use the scanner glass for single pages, small items (such as • Use the ADF for multiple‑page documents. • Load letter- and A4- size documents into the ADF facedown, postcards or photos), transparencies, photo paper, or thin long edge first. media (such as magazine clippings). • Load legal- and A3- size documents into the ADF facedown, short edge first. The scanner lets you scan documents directly to a computer or to a flash drive. The computer does not have to be directly connected to the printer for you to receive Scan to PC images. You can scan the document back to the computer over the network by creating a scan profile on the computer, and then downloading the profile to the printer. Scanning to a computer 1 Type the scanner IP address or host name in the address field of your Web browser. If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or menu settings page and locate the information in the TCP/IP section. 2 Navigate to: Scan Profile > Create > select the scan settings > Next 3 Select a location in your computer where you want to save the scanned output file. 4 Type a scan name. The scan name is the name that appears in the Scan Profile list on the display. 5 Click Submit. A shortcut number is automatically assigned when you click Submit. You can use this shortcut number when you are ready to scan your documents. Scanning to a computer or flash drive 139 6 Review the instructions on the Scan Profile screen: a Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. b If you are loading a document into the ADF, then adjust the paper guides. c Press , and then enter the shortcut number using the keypad, or touch Held Jobs on the home screen, and then touch Profiles. d After entering the shortcut number, the scanner scans and sends the document to the directory or program you specified. If you touched Profiles on the home screen, then locate your shortcut on the list. 7 View the file from your computer. Scanning to a flash drive 1 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 Insert the flash drive into the USB port on the side of the scanner control panel. The USB Drive home screen appears. 4 Select the destination folder, and then navigate to: Scan to USB drive > adjust the scan settings > Scan It Understanding the Scan Center features The Scan Center software lets you modify scan settings and select where to send the scanned output. Scan settings modified with the Scan Center software can be saved and used for other scan jobs. The following features are available: • • • • • Scan and send images to your computer Convert scanned images to text Preview the scanned image and adjust the brightness and contrast Make larger scans without losing detail Scan two‑sided documents Scanning to a computer or flash drive 140 Using the ScanBack Utility You can use the Lexmark ScanBackTM Utility to create scan‑to‑PC profiles. The ScanBack Utility can be downloaded from the Lexmark Web site at http://support.lexmark.com. 1 Set up a scan‑to‑PC profile: a Launch the ScanBack Utility. b Select the scanner you want to use. If no scanners are listed, then contact your system support person to obtain a list, or click Setup to manually search for an IP address or host name. c Follow the instructions on your computer screen to define the type of document being scanned and what kind of output you want to create. d Select any of the following: • Show MFP Instructions—View or print the final directions. • Create Shortcut—Save this group of settings to use again. e Click Finish. A dialog box appears with your scan profile information and the status of the received images. 2 Scan original documents: a Load original documents in the ADF or on the scanner glass. b From the scanner control panel, navigate to: Scan/Email > Profiles > select your scan profile > Submit Note: The scanned image is saved in a directory or launched in the application you specified. Understanding scan profile options Original Size This option sets the size of the documents you are going to scan. When Original Size is set to Mixed Sizes, you can scan an original document that contains mixed paper sizes (letter‑ and legal‑size pages). Resolution This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time needed to scan your original document. Image resolution can be decreased to reduce the file size. Color This option enables or disables color for the scanned image. Content This option lets you specify the content type and source of the original document. Scanning to a computer or flash drive 141 Choose content type from Text, Text/Photo, Photo, or Graphics. • Text—Use when the content of the original document is mostly text or line art. • Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and animations. • Text/Photo—Use when the original document is a mixture of text, graphics, and photos. • Photo—Use when the original document is mostly a photo or an image. Choose content source from Color Laser, Black/White Laser, Inkjet, Photo/Film, Magazine, Newspaper, Press, or Other. • • • • • • • • Color Laser—Use when the original document was printed using a color laser printer. Black/White Laser—Use when the original document was printed using a mono laser printer. Inkjet—Use when the original document was printed using an inkjet printer. Photo/Film—Use when the original document is a photo from film. Magazine—Use when the original document is from a magazine. Newspaper—Use when the original document is from a newspaper. Press—Use when the original document was printed using a printing press. Other—Use when the original document was printed using an alternate or unknown printer. Darkness This option adjusts how light or dark your scanned documents will turn out in relation to the original document. Page Setup This option lets you change the Sides (Duplex), Orientation, and Binding. • Sides (Duplex)— Use this to specify if the original document is simplex (printed on one page) or duplex (printed on both sides). This also identifies what needs to be scanned for inclusion in the e-mail. • Orientation— Use this to specify the orientation of the original document, and then change Sides and Binding to match the orientation. • Binding— Use this to specify if the original document is bound on the long‑edge or short‑edge of the page. Scan Preview This option displays the first page of the image before it is included in the e-mail. When the first page is scanned, the scanning is paused and a preview image appears. Advanced Options Touching the Advanced Options button opens a screen where you can change the following settings: • ADF Skew Fix— Use this to correct slight skew in the scanned image. • Advanced Imaging— Use this to change or adjust Background Removal, Color Balance, Color Dropout, Contrast, JPEG Quality, Mirror Image, Negative Image, Scan Edge to Edge, Shadow Detail, Sharpness, and Temperature before scanning a document. • Custom Job—Use this to combine multiple scan jobs into a single scan job. Scanning to a computer or flash drive 142 • Edge Erase—Use this to remove smudges or information around the edges of a document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the area selected, leaving nothing on that portion of the scanned image. • Transmission Log—Use this to print the transmission log or transmission error log. Understanding printer menus 143 Understanding printer menus Menus list Supplies Paper Menu Reports Settings Replace Supply Separator Pad Default Source Paper Size/Type Menu Settings Page Device Statistics General Settings Copy Settings Pick Roller Configure MP Network Setup Page Fax Settings Envelope Enhance Network [x] Setup Page E‑mail Settings Substitute Size Shortcut List FTP Settings Paper Texture Fax Job Log Flash Drive Paper Weight Fax Call Log Print Settings Paper Loading Copy Shortcuts Custom Types Custom Names E-mail Shortcuts Fax Shortcuts Custom Scan Sizes FTP Shortcuts Custom Bin Names Profiles List Universal Setup Print Fonts Bin Setup Print Directory Asset Report Security Network/Ports Help Manage Shortcuts Edit Security Setups Active NIC Print All Guides Fax Shortcuts Copy Guide E-mail Shortcuts [x]1 Miscellaneous Security Settings Network Confidential Print Standard USB E-mail Guide FTP Shortcuts Disk Wiping Parallel [x] Fax Guide Copy Shortcuts Security Audit Log Serial [x] FTP Guide Profile Shortcuts Set Date and Time SMTP Setup Print Defects Guide Information Guide Option Card Menu2 Lock Scanner Head3 A list of installed DLEs (Download Emulators) appears. Instructions for locking the scan bar will appear 1 Depending on the printer setup, this menu appears as Standard Network or Network [x]. 2 This menu appears only when one or more DLEs are installed. 3 This menu appears only on scanners that have a scan bar locking mechanism. Understanding printer menus 144 Supplies menu Menu item Description Replace Supply Separator Pad Pick Roller Provides the option to reset the supply counter for the separator pad and pick roller Separator Pad OK Replace Shows the status of the separator pad Pick Roller OK Replace Shows the status of the pick roller • Select Yes to reset the supply counter. • Select No to exit. Paper menu Default Source menu Menu item Description Default Source Tray [x] MP Feeder Envelope Feeder Manual Paper Manual Envelope Sets a default paper source for all print jobs Notes: • From the Paper menu, Configure MP feeder must be set to Cassette for MP feeder to appear as a menu setting. • Tray 1 (standard tray) is the factory default setting. • Envelope Feeder only appears if an envelope feeder is supported and installed. Understanding printer menus 145 Paper Size/Type menu Menu item Description Tray [x] Size Letter Legal Executive Oficio (México) Folio Statement Universal A4 A5 JIS B5 Specifies the paper size loaded in each tray Tray [x] Type Plain Paper Card Stock Transparency Recycled Glossy Heavy Glossy Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Paper Custom Type [x] Specifies the type of paper loaded in each tray Notes: • Letter is the US factory default setting. A4 is the international factory default setting. • For trays with automatic size sensing, only the size detected by the hardware appears. • If the same size and type of paper are in two trays and the Paper Size and Paper Type settings match, then the trays are automatically linked. When one tray is empty, the print job uses the linked tray. Notes: • Plain Paper is the factory default setting for Tray 1. Custom Type [x] is the factory default setting for all other trays. • If available, a user‑defined name will appear instead of Custom Type [x]. • Use this menu to configure automatic tray linking. Note: Only installed trays are listed in this menu. Understanding printer menus 146 Menu item Description MP Feeder Size Letter Legal Executive Oficio (México) Folio Statement Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope A4 A5 A6 JIS B5 Specifies the paper size loaded in the multipurpose feeder MP Feeder Type Custom Type [x] Plain Paper Card Stock Transparency Recycled Glossy Heavy Glossy Labels Vinyl Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Paper Specifies the type of paper loaded in the multipurpose feeder Notes: • Letter is the US factory default setting. A4 is the international factory default setting. • From the Paper menu, Configure MP Feeder must be set to Cassette for MP Feeder Size to appear as a menu. Notes: • Custom Type [x] is the factory default setting. • From the Paper menu, Configure MP Feeder must be set to Cassette for Note: Only installed trays are listed in this menu. MP Feeder Type to appear as a menu. Understanding printer menus 147 Menu item Description Envelope Feeder Size 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope 7 3/4 Envelope 9 Envelope Specifies the size of the envelope being loaded in the envelope feeder Envelope Feeder Type Envelope Rough Envelope Custom Type [x] Specifies the type of the envelope being loaded in the envelope feeder Manual Paper Size Letter Legal Executive Oficio (México) Folio Statement Universal A4 A5 A6 JIS B5 Specifies the size of the paper being manually loaded Manual Paper Type Plain Paper Card Stock Transparency Recycled Glossy Heavy Glossy Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Paper Custom Type [x] Specifies the type of paper being manually loaded Note: This menu appears only when a supported envelope feeder is installed. Note: This menu appears only when a supported envelope feeder is installed. Note: Letter is the US factory default setting. A4 is the international factory default setting. Note: Plain Paper is the factory default setting. Note: Only installed trays are listed in this menu. Understanding printer menus 148 Menu item Description Manual Envelope Size 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope 7 3/4 Envelope 9 Envelope Specifies the size of the envelope being manually loaded Manual Envelope Type Envelope Rough Envelope Custom Type [x] Specifies the type of envelope being manually loaded Default ADF Media Type Plain Paper Card Stock Transparency Recycled Labels Vinyl Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Light Heavy Rough/Cotton Difficult Media Letter Difficult Media A5 Difficult Media Legal Difficult Media A4 Difficult Media Tabloid Difficult Media A3 Custom Scan Size [x] Specifies the type of paper being loaded in the ADF Note: 10 Envelope is the US factory default setting. DL Envelope is the international factory default setting. Note: Envelope is the factory default setting. Notes: • The Difficult Media Letter, Difficult Media Legal, and Difficult Media Tabloid menus appear only when the scanner measurement unit is set to US. • The Difficult Media A5, Difficult Media A4, and Difficult Media A3 Note: Only installed trays are listed in this menu. menus appear only when the scanner measurement unit is set to Metric. Understanding printer menus 149 Configure MP menu Menu item Description Configure MP Cassette Manual First Determines when the printer selects paper from the multipurpose feeder Notes: • Cassette is the factory default setting. Cassette configures the multipurpose feeder as the automatic paper source. • First configures the multipurpose feeder as the primary paper source. • If Manual or First is selected, and Paper Source or Separator Sheet Source is set to MPF, then these values automatically change to Tray 1. Envelope Enhance The envelope conditioner significantly reduces the wrinkling of some envelopes. Menu item Description Envelope Enhance Off 1 (Least) 2 3 4 5 6 (Most) Enables or disables the envelope conditioner Notes: • The factory default setting is 5. • If noise reduction is more important than wrinkle reduction, then decrease the setting. Substitute Size menu Menu item Description Substitute Size Off Statement/A5 Letter/A4 All Listed Substitutes a specified paper size if the requested paper size is not available Notes: • All Listed is the factory default setting. All available substitutions are allowed. • The Off setting indicates no size substitutions are allowed. • Setting a substitution lets the job print without a Change Paper message appearing. Understanding printer menus 150 Paper Texture menu Menu item Description Plain Texture Normal Rough Smooth Specifies the relative texture of the paper loaded in a specific tray Card Stock Texture Normal Rough Smooth Specifies the relative texture of the card stock loaded in a specific tray Transparency Texture Normal Rough Smooth Specifies the relative texture of the transparencies loaded in a specific tray Recycled Texture Normal Rough Smooth Specifies the relative texture of the recycled paper loaded in a specific tray Labels Texture Normal Rough Smooth Specifies the relative texture of the labels loaded in a specific tray Vinyl Labels Texture Normal Rough Smooth Specifies the relative texture of the vinyl labels loaded in a specific tray Bond Texture Rough Smooth Normal Specifies the relative texture of the paper loaded in a specific tray Envelope Texture Normal Rough Smooth Specifies the relative texture of the envelopes loaded in a specific tray Rough Envelope Texture Rough Specifies the relative texture of the rough envelopes loaded in a specific tray Letterhead Texture Normal Rough Smooth Specifies the relative texture of the paper loaded in a specific tray Note: Normal is the factory default setting. Notes: • Normal is the factory default setting. • Settings appear only if card stock is supported. Note: Normal is the factory default setting. Note: Normal is the factory default setting. Note: Normal is the factory default setting. Note: Normal is the factory default setting. Note: Rough is the factory default setting. Note: Normal is the factory default setting. Note: Rough is the factory default setting. Note: Normal is the factory default setting. Understanding printer menus 151 Menu item Description Preprinted Texture Normal Rough Smooth Specifies the relative texture of the paper loaded in a specific tray Colored Texture Normal Rough Smooth Specifies the relative texture of the paper loaded in a specific tray Light Texture Normal Rough Smooth Specifies the relative texture of the paper loaded in a specific tray Heavy Texture Normal Rough Smooth Specifies the relative texture of the paper loaded in a specific tray Rough/Cotton Texture Rough Specifies the relative texture of the paper loaded in a specific tray Custom [x] Texture Normal Rough Smooth Specifies the relative texture of the custom paper loaded in a specific tray Note: Normal is the factory default setting. Note: Normal is the factory default setting. Note: Normal is the factory default setting. Note: Normal is the factory default setting. Note: Rough is the factory default setting. Note: Normal is the factory default setting. Paper Weight menu Menu item Description Plain Weight Normal Heavy Light Specifies the relative weight of the plain paper loaded Card Stock Weight Normal Heavy Light Specifies the relative weight of the card stock loaded Transparency Weight Normal Heavy Light Specifies the relative weight of the transparencies loaded Heavy Glossy Weight Heavy Specifies the relative weight of the glossy paper loaded Note: Normal is the factory default setting. Notes: • Normal is the factory default setting. • Settings appear only if card stock is supported. Note: Normal is the factory default setting. Note: Heavy is the factory default setting. Understanding printer menus 152 Menu item Description Labels Weight Normal Heavy Light Specifies the relative weight of the labels loaded Vinyl Labels Weight Normal Heavy Light Specifies the relative weight of vinyl labels loaded Bond Weight Normal Heavy Light Specifies the relative weight of the bond paper loaded Envelope Weight Normal Heavy Light Specifies the relative weight of the envelopes loaded Rough Envelope Weight Heavy Light Normal Specifies the relative weight of the envelopes loaded Letterhead Weight Normal Heavy Light Specifies the relative weight of the letterhead loaded Preprinted Weight Normal Heavy Light Specifies the relative weight of the preprinted paper loaded Colored Weight Normal Heavy Light Specifies the relative weight of the colored paper loaded Light Weight Light Specifies the relative weight of the paper loaded Heavy Weight Heavy Specifies the relative weight of the paper loaded Rough/Cotton Weight Normal Heavy Light Specifies the relative weight of the cotton paper loaded Note: Normal is the factory default setting. Note: Normal is the factory default setting. Note: Normal is the factory default setting. Note: Normal is the factory default setting. Note: Heavy is the factory default setting. Note: Normal is the factory default setting. Note: Normal is the factory default setting. Note: Normal is the factory default setting. Note: Light is the factory default setting. Note: Heavy is the factory default setting. Note: Normal is the factory default setting. Understanding printer menus 153 Menu item Description Custom [x] Weight Normal Heavy Light Specifies the relative weight of the custom paper loaded Notes: • Normal is the factory default setting. • Settings appear only if the custom type is supported. Paper Loading menu Menu item Description Card Stock Loading Duplex Off Determines whether 2‑sided printing occurs for all jobs that specify Card Stock as the paper type Recycled Loading Duplex Off Determines whether 2‑sided printing occurs for all jobs that specify Recycled as the paper type Labels Loading Duplex Off Determines whether 2‑sided printing occurs for all jobs that specify Labels as the paper type Vinyl Labels Loading Duplex Off Determines whether 2‑sided printing occurs for all jobs that specify Vinyl Labels as the paper type Bond Loading Duplex Off Determines whether 2‑sided printing occurs for all jobs that specify Bond as the paper type Letterhead Loading Duplex Off Determines whether 2‑sided printing occurs for all jobs that specify Letterhead as the paper type Preprinted Loading Duplex Off Determines whether 2‑sided printing occurs for all jobs that specify Preprinted as the paper type Colored Loading Duplex Off Determines whether 2‑sided printing occurs for all jobs that specify Colored as the paper type Light Loading Duplex Off Determines whether 2‑sided printing occurs for all jobs that specify Light as the paper type Heavy Loading Duplex Off Determines whether 2‑sided printing occurs for all jobs that specify Heavy as the paper type Note: Off is the factory default setting. Note: Off is the factory default setting. Note: Off is the factory default setting. Note: Off is the factory default setting. Note: Off is the factory default setting. Note: Off is the factory default setting. Note: Off is the factory default setting. Note: Off is the factory default setting. Note: Off is the factory default setting. Note: Off is the factory default setting. Note: Duplex sets the printer default to 2‑sided printing for every print job unless 1‑sided printing is selected from Print Properties in Windows or the Print dialog in Macintosh. Understanding printer menus 154 Menu item Description Rough Loading Duplex Off Determines whether 2‑sided printing occurs for all jobs that specify Rough as the paper type CustomLoading Duplex Off Determines whether 2‑sided printing occurs for all jobs that specify Custom as the paper type Note: Off is the factory default setting. Notes: • Off is the factory default setting. • Custom Loading is available only if the custom type is supported. Note: Duplex sets the printer default to 2‑sided printing for every print job unless 1‑sided printing is selected from Print Properties in Windows or the Print dialog in Macintosh. Custom Types menu Menu item Description Custom Type [x] Paper Card Stock Transparency Rough/Cotton Labels Vinyl Labels Envelope Associates a paper or specialty media type with a factory default Custom Type [x] name or a user‑defined Custom Name created from the Embedded Web Server or from MarkVisionTM Professional Recycled Paper Card Stock Transparency Rough/Cotton Labels Vinyl Labels Envelope Specifies a paper type when Recycled is selected in other menus Notes: • Paper is the factory default setting. • The custom media type must be supported by the selected tray or multipurpose feeder in order to print from that source. Notes: • Paper is the factory default setting. • The custom media type must be supported by the selected tray or multipurpose feeder in order to print from that source. Custom Names menu Menu item Definition Custom Name [x] [none] Specify a custom name for a paper type. This name replaces the Custom Type [x] name in the printer menus. Understanding printer menus 155 Custom Scan Sizes menu Menu item Description Custom Scan Size [x] Scan Size Name Media Type Paper Card Stock Letterhead Transparency Glossy Rough/Cotton Labels Bond Vinyl Labels Envelope Custom Type [x] ADF Media Type Width 1–11.69 inches (25–297 mm) Height 1–17 inches (25–432 mm) Orientation Portrait Landscape 2 scans per side of output Off On Specifies a custom scan size name, scan sizes, and options. The custom scan size name replaces Custom Scan Size [x] in the printer menus. Notes: • The default custom scan size is empty. • An empty Scan Size Name value appears on the panel as Custom Scan Size 4–6. • Custom Scan Size 1–3 will appear as Difficult Media Letter, Difficult Media Legal, and Difficult Media Tabloid if the scanner is set to US. • Custom Scan Size 1–3 will appear as Difficult Media A5, Difficult Media A4, and Difficult Media A3 if the scanner is set to Metric. • The custom scan size name can have a maximum of 64 characters. • Paper is the factory default setting for Media Type unless indicated otherwise. • For Difficult Media Letter, the US factory default setting is 11 inches for Width, 8.5 inches for Height, and Rough/Cotton for Media Type. • For Difficult Media Legal, the US factory default setting is 8.5 inches for Width, 14 inches for Height, and Rough/Cotton for Media Type. • For Difficult Media Tabloid, the US factory default setting is 11 inches for Width, 17 inches for Height, and Rough/Cotton for Media Type. • For Difficult Media A5, the international factory default setting is 210 mm for Width, 148 mm for Height, and Rough/Cotton for Media Type. • For Difficult Media A4, the international factory default setting is 297 mm for Width, 210 mm for Height, and Rough/Cotton for Media Type. • For Difficult Media A3, the international factory default setting is 297 mm for Width, 420 mm for Height, and Rough/Cotton for Media Type. • For Custom Scan Size 4–6, the factory default setting is 11.69 inches (297 mm) for Height and 17 inches (432 mm) for Height. • Portrait is the factory default setting for Orientation. • Off is the factory default setting for “2 scans per side of output.” Custom Bin Names menu Menu Item Description Standard Bin Specifies a custom name for the Standard Bin Bin [x] Specifies a custom name for Bin [x] Understanding printer menus 156 Universal Setup menu These menus are used to specify the height, width, and feed direction of the Universal Paper Size. The Universal Paper Size is a user‑defined paper size setting. It is listed with the other paper size settings and includes similar options, such as support for duplex printing and printing multiple pages on one sheet. Menu item Description Units of Measure Inches Millimeters Identifies the units of measure Portrait Width 3–14.17 inches 76–360 mm Sets the portrait width Notes: • Inches is the US factory default setting. • Millimeters is the international factory default setting. Notes: • If the width exceeds the maximum, the printer uses the maximum width allowed. • 8.5 inches is the US factory default setting. Inches can be increased in 0.01‑inch increments. • 216 mm is the international factory default setting. Millimeters can be increased in 1‑mm increments. Portrait Height 3–14.17 inches 76–360 mm Sets the portrait height Notes: • If the height exceeds the maximum, the printer uses the maximum height allowed. • 14 inches is the US factory default setting. Inches can be increased in 0.01‑inch increments. • 356 mm is the international factory default setting. Millimeters can be increased in 1‑mm increments. Feed Direction Short Edge Long Edge Specifies the feed direction if the paper can be loaded in either direction Notes: • Short Edge is the factory default setting. • Long Edge appears only if the longest edge is shorter than the maximum width supported in the tray. Bin Setup menu Menu item Description Output Bin Standard Bin Bin [x] Specifies the default exit bin Note: Standard Bin is the factory default setting. Understanding printer menus 157 Menu item Description Configure Bins Mailbox Link Mail Overflow Link Optional Type Assignment Specifies configuration options for exit bins Notes: • Mailbox is the factory default setting. This setting treats each bin as a separate mailbox. • Link configures all available bins as one large exit bin. • Mail Overflow configures each exit bin as a separate mailbox. • Link Optional links together all available exit bins except the standard bin and only appears when at least two optional bins are installed. • Type Assignment assigns each paper type to an exit bin or linked bin set. • Bins assigned the same name are automatically linked unless Link Optional is selected. Overflow Bin Standard Bin Bin [x] Specifies an alternative exit bin when a designated bin is full Notes: • Standard Bin is the factory default setting. • If multiple exit bins are assigned the same name, then the name only appears once in the exit bin list. • [x] can be any number between 1 and 10 if the appropriate optional exit bins are installed. Assign Type/Bin Plain Paper Bin Card Stock Bin Transparency Bin Recycled Bin Labels Bin Vinyl Labels Bin Bond Bin Envelope Bin Rough Envelope Bin Letterhead Bin Preprinted Bin Colored Bin Light Paper Bin Heavy Paper Bin Rough/Cotton Bin Custom [x] Bin Selects an exit bin for each supported paper type Available selections for each type are: Disabled Standard Bin Bin [x] Notes: • Disabled is the factory default setting. • [x] can be any number between 1 and 10 if the appropriate optional exit bins are installed. • If multiple exit bins are assigned the same name, then the name only appears once in the exit bin list. Understanding printer menus 158 Reports menu Reports menu Menu item Description Menu Settings Page Prints a report containing information about the paper loaded into trays, installed memory, total page count, alarms, timeouts, scanner control panel language, TCP/IP address, status of supplies, status of the network connection, and other information Device Statistics Prints a report containing printer statistics such as supply information and details about printed pages Network Setup Page Prints a report containing information about the network scanner settings, such as the TCP/IP address information Note: This menu appears only in network scanners or scanners connected to print servers. Network [x] Setup Page Prints a report containing information about the network scanner settings, such as the TCP/IP address information Notes: • This menu appears only when there is more than one network option installed. • This menu appears only in network scanners or scanners connected to print servers. Shortcut List Prints a report containing information about configured shortcuts Fax Job Log Prints a report containing information about the last 200 completed faxes Note: This menu appears only when Enable Job Log is set to On in the Fax Settings menu. Fax Call Log Prints a report containing information about the last 100 attempted, received, and blocked calls Note: This menu appears only when Enable Job Log is set to On in the Fax Settings menu. Copy Shortcuts Prints a report containing information about copy shortcuts E‑mail Shortcuts Prints a report containing information about e‑mail shortcuts Fax Shortcuts Prints a report containing information about fax shortcuts FTP Shortcuts Prints a report containing information about FTP shortcuts Profiles List Prints a list of profiles stored in the scanner Print Fonts Prints a report of all the fonts available for the language currently set in the scanner Understanding printer menus 159 Menu item Description Print Directory Prints a list of all the resources stored on an optional flash memory card or scanner hard disk Notes: • Job Buffer Size must be set to 100%. • Make sure the optional flash memory or scanner hard disk is installed correctly and working. Asset Report Prints a report containing asset information including the scanner serial number and model name. The report contains text and UPC barcodes that can be scanned into an asset database. Network/Ports menu Active NIC menu Menu item Description Active NIC Auto [list of available network cards] Notes: • Auto is the factory default setting. • This menu item appears only if an optional network card is installed. Standard Network or Network [x] menu Note: Only active ports appear in this menu; all inactive ports are omitted. Menu item Description PCL SmartSwitch On Off Sets the scanner to automatically switch to PCL emulation when a print job requires it, regardless of the default printer language Notes: • On is the factory default setting. • When Off is used, the scanner does not examine incoming data. The scanner uses PostScript emulation if PS SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off. PS SmartSwitch On Off Sets the scanner to automatically switch to PS emulation when a print job requires it, regardless of the default printer language Notes: • On is the factory default setting. • When Off is used, the scanner does not examine incoming data. The scanner uses PCL emulation if PCL SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off. Understanding printer menus 160 Menu item Description NPA Mode Auto Off Sets the scanner to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol Notes: • Auto is the factory default setting. • Changing this setting from the scanner control panel and then exiting the menus causes the scanner to restart. The menu selection is then updated. Network Buffer Auto 3KB to [maximum size allowed] Sets the size of the network input buffer Notes: • Auto is the factory default setting. • The value can be changed in 1‑KB increments. • The maximum size allowed depends on the amount of memory in the scanner, the size of the other link buffers, and whether Resource Save is set to On or Off. • To increase the maximum size range for the Network Buffer, disable or reduce the size of the parallel, serial, and USB buffers. • Changing this setting from the scanner control panel and then exiting the menus causes the scanner to restart. The menu selection is then updated. Job Buffering Off On Auto Temporarily stores print jobs on the scanner hard disk before printing. This menu only appears if a formatted disk is installed. Notes: • Off is the factory default setting. • On buffers print jobs on the scanner hard disk. • Auto buffers print jobs only if the scanner is busy processing data from another input port. • Changing this setting from the scanner control panel and then exiting the menus causes the scanner to restart. The menu selection is then updated. Mac Binary PS Auto On Off Sets the scanner to process Macintosh binary PostScript print jobs Notes: • Auto is the factory default setting. • Off filters print jobs using the standard protocol. • On processes raw binary PostScript print jobs. Understanding printer menus 161 Menu item Description Standard Network Setup Reports Network Card TCP/IP IPv6 Wireless AppleTalk Displays and sets network settings Note: The Wireless menu appears only when the scanner is connected to a wireless network. Network [x] Setup Reports Network Card TCP/IP IPv6 Wireless AppleTalk Network Reports menu This menu is available from the Network/Ports menu: Network/Ports > Standard Network or Network [x] > Standard Network Setup or Network Setup > Reports or Network Reports Menu item Description Print Setup Page Prints a report containing information about the network printer settings, such as the TCP/IP address Network Card menu This menu is available from the Network/Ports menu: Network/Ports > Standard Network or Network [x] > Standard Network Setup or Network [x] Setup > Network Card Menu item Description View Card Status Connected Disconnected Lets you view the connection status of the network card View Card Speed Lets you view the speed of a currently active network card Network Address UAA LAA Lets you view the network addresses Understanding printer menus 162 Menu item Description Job Timeout Sets the amount of time in seconds before a network print job is canceled. 0, 10–255 Notes: • 90 seconds is the factory default setting. • A setting value of 0 disables the timeout. • A value of 1–9 is considered invalid and prompts the screen to return to the Network Card menu without saving the new value. Banner Page Allows the printer to print a banner page. Off Note: Off is the factory default setting. On TCP/IP menu This menu is available from the Network/Ports menu: Network/Ports > Standard Network or Network [x] > Standard Network Setup or Network [x] Setup > TCP/IP Note: This menu is available only in network models or printers attached to print servers. Menu item Description Activate On Off Activates TCP/IP Set Hostname Lets you set the current TCP/IP host name Note: On is the factory default setting. Note: This can be changed only from the Embedded Web Server. IP Address Lets you view or change the current TCP/IP address Note: Manually setting the IP address sets the Enable DHCP and Enable Auto IP settings to Off. It also sets Enable BOOTP and Enable RARP to Off on systems that support BOOTP and RARP. Netmask Lets you view or change the current TCP/IP netmask Gateway Lets you view or change the current TCP/IP gateway Enable DHCP On Off Specifies the DHCP address and parameter assignment setting Enable RARP On Off Specifies the RARP address assignment setting Enable BOOTP On Off Specifies the BOOTP address assignment setting Enable AutoIP Yes No Specifies the Zero Configuration Networking setting Note: On is the factory default setting. Note: On is the factory default setting. Note: On is the factory default setting. Note: Yes is the factory default setting. Understanding printer menus 163 Menu item Description Enable FTP/TFTP Yes No Enables the built-in FTP server, which allows you to send files to the scanner using File Transfer Protocol. Enable HTTP Server Yes No Enables the built-in web server (Embedded Web Server). When enabled, the scanner can be monitored and managed remotely using a Web browser. WINS Server Address Lets you view or change the current WINS server address Enable DDNS Yes No Lets you view or change the current DDNS setting Enable mDNS Yes No Lets you view or change the current mDNS setting DNS Server Address Lets you view or change the current DNS server address Backup DNS Server Address Lets you view or change the backup DNS server addresses. Note: Yes is the factory default setting. Note: Yes is the factory default setting. Note: Yes is the factory default setting. Note: Yes is the factory default setting. Backup DNS Server Address 2 Backup DNS Server Address 3 Enable HTTPS Yes No Lets you view or change the current HTTPS setting Note: Yes is the factory default setting. IPv6 menu This menu is available from the Network/Ports menu: Network/Ports > Standard Network or Network [x] > Standard Network Setup or Network [x] Setup > IPv6 Note: This menu is available only for network models or printers attached to print servers. Menu item Description Enable IPv6 On Off Enables IPv6 in the printer Auto Configuration On Off Specifies whether the network adapter accepts the automatic IPv6 address configuration entries provided by a router Set Hostname Lets you set the hostname View Address Note: These settings can be changed only from the Embedded Web Server. View Router Address Note: On is the factory default setting. Note: On is the factory default setting. Understanding printer menus 164 Menu item Description Enable DHCPv6 On Off Enables DHCPv6 in the printer Note: On is the factory default setting. Wireless menu Use the following menu to view or configure the wireless internal print server settings. Note: This menu is available only for models connected to a wireless network. The Wireless menu is available from the Network/Ports menu: Network/Ports > Standard Network or Network [x] > Standard Network Setup or Network [x] Setup > Wireless Menu item Description Wi-Fi Protected Setup Start Push Button Method Start PIN Method Lets you connect the printer to a wireless network by pressing buttons on both the scanner and the access point (wireless router) within a given period of time Enable/Disable WPS Autodetection Disable Enable Automatically detects the connection method that an access point with WPS uses— WPS Push Button Configuration (PBC) or WPS Personal Identification Number (PIN) Note: Disable is the factory default setting. Network Mode Specifies the network mode BSS Type Ad hoc Infrastructure Notes: • Ad hoc is the factory default setting. This configures wireless connection directly between the printer and a computer. • Infrastructure lets the printer access a network using an access point. Compatibility 802.11b/g/n 802.11b/g Specifies the wireless standard for the wireless network Choose Network [list of available networks] Lets you select an available network for the printer to use View Signal Quality Lets you view the quality of the wireless connection View Security Mode Lets you view the encryption method that a wireless network uses Note: The 802.11b/g/n is the factory default setting. Note: Wi-Fi Protected Setup (WPS) is a simple and secure configuration that allows you to establish a wireless network and enable network security without requiring prior knowledge of Wi‑Fi technology. It is no longer necessary to configure the network name (SSID) and WEP key or WPA passphrase for network devices. AppleTalk menu This menu is available from the Network/Ports menu: Network/Ports > Standard Network or Network [x] > Standard Network Setup or Network [x] Setup > AppleTalk Understanding printer menus 165 Menu item Description Activate Yes No Activates AppleTalk support View Name Shows the assigned AppleTalk name Note: Yes is the factory default setting. Note: The name can be changed only from the Embedded Web Server. View Address Shows the assigned AppleTalk address Note: The address can be changed only from the Embedded Web Server. Set Zone Provides a list of AppleTalk zones available on the network [default] Note: When “default” is selected, the printer uses the AppleTalk zone that the [list of zones available on the network] router identifies as the default zone for the network. If no default zone exists, then the zone marked with an * is the default setting. Standard USB menu Menu item Description PCL SmartSwitch On Off Sets the scanner to automatically switch to PCL emulation when a print job received through a USB port requires it, regardless of the default printer language Notes: • On is the factory default setting. • When set to Off, the scanner does not examine incoming data. The scanner uses PostScript emulation if the PS SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if the PS SmartSwitch is set to Off. PS SmartSwitch On Off Sets the scanner to automatically switch to PS emulation when a print job received through a USB port requires it, regardless of the default language Notes: • On is the factory default setting. • When set to Off, the scanner does not examine incoming data. The scanner uses PCL emulation if the PCL SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if the PCL SmartSwitch is set to Off. NPA Mode Auto On Off Sets the scanner to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol Notes: • Auto is the factory default setting. Auto sets the scanner to examine data, determine the format, and then process it appropriately. • Changing this setting from the scanner control panel and then exiting the menus causes the scanner to restart. The menu selection is then updated. Understanding printer menus 166 Menu item Description USB Buffer Auto 3KB to [maximum size allowed] Disabled Sets the size of the USB input buffer Notes: • Auto is the factory default setting. • Disabled turns off job buffering. Any jobs already buffered on the scanner hard disk are printed before normal processing resumes. • The USB buffer size value can be changed in 1-KB increments. • The maximum size allowed depends on the amount of memory in the scanner, the size of the other link buffers, and whether Resource Save is set to On or Off. • To increase the maximum size range for the USB Buffer, disable or reduce the size of the parallel, serial, and network buffers. • Changing this setting from the scanner control panel and then exiting the menus causes the scanner to restart. The menu selection is then updated. Job Buffering Off On Auto Temporarily stores print jobs on the scanner hard disk before printing Notes: • Off is the factory default setting. • On buffers jobs on the scanner hard disk. • Auto buffers print jobs only if the scanner is busy processing data from another input port. • Changing this setting from the scanner control panel and then exiting the menus causes the scanner to restart. The menu selection is then updated. Mac Binary PS Auto On Off Sets the scanner to process Macintosh binary PostScript print jobs ENA Address yyy.yyy.yyy.yyy Sets the network address information for an external print server ENA Netmask yyy.yyy.yyy.yyy Sets the netmask information for an external print server ENA Gateway yyy.yyy.yyy.yyy Sets the gateway information for an external print server Notes: • Auto is the factory default setting. • On processes raw binary PostScript print jobs. • Off filters print jobs using the standard protocol. Note: This menu appears only if the scanner is attached to an external print server through the USB port. Note: This menu appears only if the scanner is attached to an external print server through the USB port. Note: This menu appears only if the scanner is attached to an external print server through the USB port. Understanding printer menus 167 Parallel [x] menu Menu item Description PCL SmartSwitch On Off Sets the scanner to automatically switch to PCL emulation when a print job received through a serial port requires it, regardless of the default language Notes: • On is the factory default setting. • When set to Off, the scanner does not examine incoming data. The scanner uses PostScript emulation if PS SmartSwitch is set to On. It uses the default language specified in the Setup menu if PS SmartSwitch is set to Off. PS SmartSwitch On Off Sets the scanner to automatically switch to PS emulation when a print job received through a serial port requires it, regardless of the default language Notes: • On is the factory default setting. • When set to Off, the scanner does not examine incoming data. The scanner uses PCL emulation if PCL SmartSwitch is set to On. It uses the default language specified in the Setup menu if PCL SmartSwitch is set to Off. NPA Mode Auto On Off Sets the scanner to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol Notes: • Auto is the factory default setting. • Changing this setting from the scanner control panel and then exiting the menus causes the scanner to restart. The menu selection is then updated. Parallel Buffer Auto 3KB to [maximum size allowed] Disabled Sets the size of the parallel input buffer Notes: • Auto is the factory default setting. • Disabled turns off job buffering. Any print jobs already buffered on the scanner hard disk are printed before normal processing resumes. • The parallel buffer size setting can be changed in 1‑KB increments. • The maximum size allowed depends on the amount of memory in the scanner, the size of the other link buffers, and whether Resource Save is set to On or Off. • To increase the maximum size range for the Parallel Buffer, disable or reduce the size of the USB, serial, and network buffers. • Changing this setting from the scanner control panel and then exiting the menus causes the scanner to restart. The menu selection is then updated. Understanding printer menus 168 Menu item Description Job Buffering Off On Auto Temporarily stores print jobs on the scanner hard disk before printing Notes: • Off is the factory default setting. • On buffers print jobs on the scanner hard disk. • Auto buffers print jobs only if the scanner is busy processing data from another input port. • Changing this setting from the scanner control panel and then exiting the menus causes the scanner to restart. The menu selection is then updated. Advanced Status On Off Enables bidirectional communication through the parallel port Protocol Fastbytes Standard Specifies the parallel port protocol Notes: • On is the factory default setting. • Off disables parallel port negotiation. Notes: • Fastbytes is the factory default setting. It provides compatibility with most existing parallel ports and is the recommended setting. • Standard tries to resolve parallel port communication problems. Honor Init Off On Determines if the scanner honors hardware initialization requests from the computer Notes: • Off is the factory default setting. • The computer requests initialization by activating the Init signal from the parallel port. Many personal computers activate the Init signal each time the computer is turned on. Parallel Mode 2 On Off Determines if the parallel port data is sampled on the leading or trailing edge of a strobe Mac Binary PS Auto On Off Sets the printer to process Macintosh binary PostScript print jobs ENA Address yyy.yyy.yyy.yyy Sets the network address information for an external print server ENA Netmask yyy.yyy.yyy.yyy Sets the netmask information for an external print server Note: On is the factory default setting. Notes: • Auto is the factory default setting. • Off filters print jobs using the standard protocol. • On processes raw binary PostScript print jobs. Note: This menu is available only if the scanner is attached to an external print server through the USB port. Note: This menu appears only when the scanner is attached to an external print server through the USB port. Understanding printer menus 169 Menu item Description ENA gateway yyy.yyy.yyy.yyy Sets the gateway information for an external print server Note: This menu appears only when the scanner is attached to an external print server through the USB port. Serial [x] menu Menu item Description PCL SmartSwitch On Off Sets the scanner to automatically switch to PCL emulation when a print job received through a serial port requires it, regardless of the default printer language Notes: • On is the factory default setting. • When set to Off, the scanner does not examine incoming data. The scanner uses PostScript emulation if PS SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off. PS SmartSwitch On Off Sets the scanner to automatically switch to PS emulation when a print job received through a serial port requires it, regardless of the default printer language Notes: • On is the factory default setting. • When set to Off, the scanner does not examine incoming data. The scanner uses PCL emulation if PCL SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off. NPA Mode Auto On Off Sets the scanner to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol Notes: • Auto is the factory default setting. Auto sets the scanner to examine data, determine the format, and then processes it appropriately. • When set to On, the scanner performs NPA processing. If the data is not in NPA format, it is rejected as bad data. • When set to Off, the scanner does not perform NPA processing. • Changing this setting from the scanner control panel and then exiting the menus causes the scanner to restart. The menu selection is then updated. Understanding printer menus 170 Menu item Description Serial Buffer Auto 3KB to [maximum size allowed] Disabled Sets the size of the serial input buffer Notes: • Auto is the factory default setting. • Disabled turns off job buffering. Any jobs already buffered on the disk are printed before normal processing is resumed. • The serial buffer size setting can be changed in 1‑KB increments. • The maximum size allowed depends on the amount of memory in the scanner, the size of the other link buffers, and whether Resource Save is set to On or Off. • To increase the maximum size range for the Serial Buffer, disable or reduce the size of the parallel, serial, and network buffers. • Changing this setting from the scanner control panel and then exiting the menus causes the scanner to restart. The menu selection is then updated. Job Buffering Off On Auto Temporarily stores print jobs on the scanner hard disk before printing Notes: • Off is the factory default setting. The scanner does not buffer print jobs on the scanner hard disk. • On buffers print jobs on the scanner hard disk. • Auto buffers print jobs only if the scanner is busy processing data from another input port. • Changing this setting from the scanner control panel and then exiting the menus causes the scanner to restart. The menu selection is then updated. Protocol DTR DTR/DSR XON/XOFF XON/XOFF/DTR XONXOFF/DTRDSR Robust XON Off On Selects the hardware and software handshaking settings for the serial port Notes: • • • • DTR is the factory default setting. DTR/DSR is a hardware handshaking setting. XON/XOFF is a software handshaking setting. XON/XOFF/DTR and XON/XOFF/DTR/DSR are combined hardware and software handshaking settings. Determines whether the scanner communicates availability to the computer Notes: • Off is the factory default setting. • This menu item applies only to the serial port if Serial Protocol is set to XON/XOFF. Understanding printer menus 171 Menu item Description Baud 9600 19200 38400 57600 115200 138200 172800 230400 345600 1200 2400 4800 Specifies the rate at which data can be received through the serial port Data Bits 8 7 Specifies the number of data bits sent in each transmission frame Parity None Ignore Even Odd Sets the parity for serial input and output data frames Honor DSR Off On Determines whether the scanner uses the DSR Signal Notes: • 9600 is the factory default setting. • 138200, 172800, 230400, and 345600 baud rates are only displayed in the Standard Serial menu. These settings do not appear in the Serial Option 1, Serial Option 2, or Serial Option 3 menus. Note: 8 is the factory default setting. Note: None is the factory default setting. Notes: • Off is the factory default setting. • DSR is a handshaking signal used by most serial cables. The serial port uses DSR to distinguish data sent by the computer from data created by electrical noise in the serial cable. The electrical noise can cause stray characters to print. Set this to On to prevent stray characters from printing. SMTP Setup menu Menu item Description Primary SMTP Gateway Specifies SMTP server gateway and port information Primary SMTP Gateway Port Note: 25 is the default SMTP gateway port. Secondary SMTP Gateway Secondary SMTP Gateway Port SMTP Timeout 5–30 Specifies the amount of time in seconds before the server stops trying to send an e‑mail Note: 30 seconds is the factory default setting. Reply Address Specifies a reply address of up to 128 characters in the e-mail sent by the printer Understanding printer menus 172 Menu item Description Use SSL Disabled Negotiate Required Sets the printer to use SSL for increased security when connecting to the SMTP server Notes: • Disabled is the factory default setting. • When the Negotiate setting is used, the SMTP server determines if SSL will be used. SMTP Server Authentication No authentication required Login/Plain CRAM‑MD5 Digest‑MD5 NTLM Kerberos 5 Specifies the type of user authentication required for scan to e‑mail privileges Device‑Initiated E‑mail None Use Device SMTP Credentials Specifies what credentials will be used when communicating to the SMTP server. Some SMTP servers require credentials to send an e-mail. Note: “No authentication required” is the factory default setting. Notes: User‑Initiated E‑mail None Use Device SMTP Credentials Use Session User ID & Password Use Session E‑mail address & Password Prompt User • None is the factory default setting for Device and User‑Initiated E‑mail. • Device Userid and Device Password are used to log in to the SMTP server when Use Device SMTP Credentials is selected. Device Userid Device Password Kerberos 5 Realm NTLM Domain Security menu Editing Security Setups menu Menu item Description Edit Backup Password Creates a backup password Note: This menu item will only appear if a backup password exists. Edit Building Blocks Edits the Internal Accounts, NTLM, various Setups, Password, and PIN Edit Security Templates Adds or edits a Security Template Edit Access Controls Controls access to printer menus, firmware updates, held jobs, and other access points Understanding printer menus 173 Miscellaneous Security Settings menu Menu item Description Login Restrictions Login failures Failure time frame Lockout time Panel Login Timeout Remote Login Timeout Limits the number and time frames of failed login attempts from the scanner control panel before all users are locked out Notes: • “Login failures” specifies the number of failed login attempts before users are locked out. Settings range from 1–10. 3 attempts is the factory default setting. • “Failure time frame” specifies the time frame during which failed login attempts can be made before users are locked out. Settings range from 1–60 minutes. 5 minutes is the factory default setting. • “Lockout time” specifies how long users are locked out after exceeding the login failures limit. Settings range from 1–60 minutes. 5 minutes is the factory default setting. 1 indicates the scanner does not impose a lockout time. • “Panel Login Timeout” specifies how long the scanner remains idle on the home screen before automatically logging the user off. Settings range from 1– 900 seconds. 30 seconds is the factory default setting. • “Remote Login Timeout” specifies how long a remote interface remains idle before automatically logging the user off. Settings range from 1–120 seconds. 10 minutes is the factory default setting. Security Reset Jumper Access controls=”No Security” No Effect Reset factory security defaults Changes the value of the security settings Notes: • Access controls=”No Security” retains all the security information that the user has defined. “No Security" is the factory default setting. • “No Effect” means the reset has no effect on the device’s security configuration. • “Reset factory security defaults” deletes all security information that the user has defined, and assigns the factory default value to each setting in the Miscellaneous Security Settings section of both the scanner control panel and the Web page. LDAP Certificate Verification Demand Try Allow Never Allows the user to request a server certificate Notes: • “Demand” means a server certificate is requested. If a bad certificate is provided or if no certificate is provided, then the session is terminated immediately. “Demand” is the factory default setting. • “Try” means a server certificate is requested. If no certificate is provided, then the session proceeds normally. If a bad certificate is provided, then the session is terminated immediately. • “Allow” means a server certificate is requested. If no certificate is provided, then the session proceeds normally. If a bad certificate is provided, then it will be ignored and the session proceeds normally. • “Never” means no server certificate is requested. Minimum PIN Length 1–16 Limits the digit length of the PIN. Note: 4 is the is the factory default setting. Understanding printer menus 174 Confidential Print menu Menu item Description Max Invalid PIN Off 2–10 Limits the number of times an invalid PIN can be entered Notes: • Off is the factory default setting. • This menu appears only when a formatted, non-defective scanner hard disk is installed. • Once the limit is reached, the print job for that user name and that PIN are deleted. Confidential Job Expiration Off 1 hour 4 hours 24 hours 1 week Limits the amount of time a “confidential” print job is saved before it is deleted Repeat Job Expiration Off 1 hour 4 hours 24 hours 1 week Limits the amount of time a “repeat” print job is saved before it is deleted Verify Job Expiration Off 1 hour 4 hours 24 hours 1 week Limits the amount of time a “verify” print job is saved before it is deleted Reserve Job Expiration Off 1 hour 4 hours 24 hours 1 week Limits the amount of time a “reserve” print job is saved before it is deleted Notes: • Off is the factory default setting. • If the scanner is turned off, then all “confidential” print jobs held in the scanner are deleted. Notes: • Off is the factory default setting. • If the scanner is turned off, then all “repeat” print jobs held in the scanner are deleted. Notes: • Off is the factory default setting. • If the scanner is turned off, then all “verify” print jobs held in the scanner are deleted. Notes: • Off is the factory default setting. • If the scanner is turned off, then all ”reserve” print jobs held in the scanner are deleted. Disk Wiping menu Disk Wiping erases only print job data on the scanner hard disk that are not currently in use by the file system. All permanent data on the scanner hard disk are preserved, such as downloaded fonts, macros, and held jobs. Note: This menu appears only when a formatted, non-defective hard disk is installed. Understanding printer menus 175 Menu item Description Wiping Mode Auto Manual Off Specifies the mode for disk wiping Notes: • Auto is the factory default setting. • Due to the large amount of resources required for Automatic Wiping, activating this option may decrease printer performance, especially if the printer requires hard disk space faster than it can be wiped and returned to service. Scheduled Wiping Time 0000–2300 Day(s) Sunday Monday Tuesday Wednesday Thursday Friday Saturday Every day (Mon-Sun) Weekdays (Mon-Fri) Weekends (Sat-Sun) Specifies times and days for disk wiping Manual Wiping Do not start now Start now Overwrites all disk space that has been used to hold data from a print job that has been processed (printed). This type of wipe does not erase any information related to an unprocessed print job. Note: This setting does not appear when Wiping Mode is set to Off or Auto. Notes: • “Do not start now” is the factory default setting. • If the Disk Wiping access control is activated, then a user must successfully authenticate and have the required authorization in order to initiate the disk wipe. • This menu does not appear when Wiping Mode is set to Off. Automatic Method Single pass Multiple pass Marks all disk space used by a previous print job and does not permit the file system to reuse this space until it has been cleared Notes: • “Single pass” is the factory default setting. • Only Automatic wiping enables users to activate disk wiping without having to turn the printer off for an extended amount of time. • Highly confidential information should be wiped using only the Multiple pass method. Understanding printer menus 176 Menu item Description Manual Method Single pass Multiple pass Allows the file system to reuse marked disk space without having to wipe it first Notes: • “Single pass” is the factory default setting. • This menu will not appear if Wiping Mode is set to “Off” or “Auto”. • Highly confidential information should be wiped using only the Multiple pass method. Scheduled Method Single pass Multiple pass Allows the file system to reuse marked disk space without having to wipe it first Notes: • “Single pass” is the factory default setting. • This menu will not appear if Wiping Mode is set to “Off” or “Auto”. • Highly confidential information should be wiped using only the Multiple pass method . • Scheduled wipes are initiated without displaying a user warning or confirmation message. Security Audit Log menu Menu item Description Export Log Enables an authorized user to export the audit log Notes: • To export the audit log from the scanner control panel, a flash drive must be attached to the scanner. • Download the audit log from the Embedded Web Server. Delete Log Yes No Specifies whether audit logs are deleted Note: Yes is the factory default setting. Understanding printer menus Menu item 177 Description Configure Log Specifies whether and how audit logs are created Enable Audit Notes: No • Enable Audit determines if events are recorded in the secure audit log and Yes remote syslog. No is the factory default setting. Enable Remote Syslog • Enable Remote Syslog determines if logs are sent to a remote server. No is the No factory default setting. Yes • Remote Syslog Facility determines the value used to send logs to the remote Remote Syslog Server syslog server. 4 is the factory default setting. Remote Syslog Port • Remote Syslog Port identifies the port where the device transmits logged Remote Syslog Method events to a remote server. Normal UDP • Remote Syslog Method identifies the protocol used by the device to transmit Stunnel logged events to a remote server. Remote Syslog Facility • Log full behavior determines whether the device automatically overwrites 0–23 logged events when it requires additional memory to save current events. Log full behavior • Admin's e‑mail address may contain a single e‑mail address or multiple Wrap over oldest entries addresses separated by a comma. E‑mail log then delete all • “Digitally sign exports” determines whether the device automatically signs entries each exported security log. Admin's e‑mail address • “Remote Syslog non‑logged events” determines whether the device sends Digitally sign exports events to the remote server that has a severity level greater than the value Off entered. On • “E‑mail % full alert” enables the device to send an e‑mail to the administrator Severity of events to log if the fills a certain amount of memory space. 0–7 • With the security audit log activated, the severity value of each event is Remote Syslog non‑logged recorded. 4 is the factory default setting. events No Yes E‑mail log cleared alert No Yes E‑mail log wrapped alert No Yes E‑mail % full alert No Yes % full alert level 1 ‑ 99 E‑mail log exported alert No Yes E‑mail log settings changed alert No Yes Log line endings LF (\n) CR (\r) CRLF (\r\n) Understanding printer menus 178 Set Date and Time menu Menu item Description Current Date and Time Lets you view the current date and time settings for the printer Manually Set Date and Time [input date and time] Note: Date/Time is set in YYYY-MM-DD HH:MM:SS format. Time Zone [list of time zones] Note: GMT is the factory default setting. Automatically Observe DST On Off Note: On is the factory default setting and uses the applicable Daylight Saving Time associated with the Time Zone setting. Custom Time Zone Setup UTC Offset DST Start Week DST Start Day DST Start Month DST Start Time DST End Week DST End Day DST End Month DST End Time DST Offset Enables the user to setup the time zone Enable NTP On Off Enables Network Time Protocol, which synchronizes the clocks of devices on a network NTP Server [NTP Server Address] Lets you view the NTP Server Address Enable Authentication Off On Lets you change the authentication setting to On or Off Note: On is the factory default setting. Note: Off is the factory default setting. Understanding printer menus 179 Settings menu General Settings menu Menu item Description Display Language English Francais Deutsch Italiano Espanol Dansk Norsk Nederlands Svenska Portuguese Suomi Russian Polski Greek Magyar Turkce Cesky Simplified Chinese Traditional Chinese Korean Japanese Sets the language of the text appearing on the display Eco-Mode Off Energy Energy/Paper Paper Minimizes the use of energy, paper, or specialty media Note: All languages may not be available for all models. Notes: • Off is the factory default setting. Off resets the scanner to its factory default settings. • Energy minimizes the power used by the scanner. Performance may be affected, but print quality is not. • Energy/Paper minimizes the use of power and of paper and specialty media. • Paper minimizes the amount of paper and specialty media needed for a print job. Performance may be affected, but print quality is not. ADF Loaded Beep Enabled Disabled ADF Multi-feed Sensor On Off Specifies whether the ADF sounds a beep when paper is loaded Note: Enabled is the factory default setting. Allows the scanner to detect when the ADF picks more than one sheet of paper at once Note: On is the factory default setting. Understanding printer menus 180 Menu item Description Quiet Mode Off On Reduces the amount of noise produced by the scanner Notes: • Off is the factory default setting. This setting supports the performance specifications for your scanner. • On configures the scanner to produce as little noise as possible. This setting is best suited for printing text and line art. • For optimal printing of color‑rich documents, set Quiet Mode to Off. • Selecting Photo from the driver may disable Quiet Mode and provide better print quality and full speed printing. Run Initial setup Yes No Instructs the scanner to run the setup wizard Notes: • Yes is the factory default setting. • After completing the setup wizard by selecting Done at the Country select screen, the default becomes No. Keyboard Keyboard Type English Francais Francais Canadien Deutsch Italiano Espanol Greek Dansk Norsk Nederlands Svenska Suomi Portuguese Russian Polski Swiss German Swiss French Korean Magyar Turkish Czech Simplified Chinese Traditional Chinese Japanese Custom Key [x] Specifies a language and custom key information for the scanner control panel keyboard. The additional tabs enable access to accent marks and symbols from the printer control panel keyboard. Understanding printer menus 181 Menu item Description Paper Sizes US Metric Specifies the unit of measurement for paper sizes Notes: • US is the factory default setting. • Initial setting is determined by your country or region selection in the initial setup wizard. Scan to PC Port Range [port range] Specifies a valid port range for printers behind a port blocking firewall. The valid ports are specified by two sets of numbers separated by a semicolon. Note: 9751:12000 is the factory default setting. Displayed Information Left side Right side Custom Text [x] Specifies what is displayed on the upper left and right corners of the home screen For the Left side and Right side options, select from the following options: None IP Address Hostname Contact Name Location Date/Time mDNS/DDNS Service Name Zero Configuration Name Custom Text [x] Model Name Notes: • IP Address is the factory default setting for Left side. • Date/Time is the factory default setting for Right side. Displayed Information (continued) Black Toner Lets you customize the displayed information for Black Toner Select from the following options: When to display Do not display Display Message to Display Default Alternate Default [text entry] Alternate [text entry] Notes: • Do not display is the factory default setting for When to display. • Default is the factory default setting for Message to Display. Understanding printer menus 182 Menu item Description Displayed Information (continued) Paper Jam Load Paper Service Errors Lets you customize the displayed information for Paper Jam, Load Paper, and Service Errors Select from the following options: Display No Yes Message to Display Default Alternate Default [text entry] Alternate [text entry] Notes: • No is the factory default setting for Display. • Default is the factory default setting for Message to Display. Home screen customization Change Language Copy Copy shortcuts Fax Fax Shortcuts E‑mail E‑mail Shortcuts FTP FTP Shortcuts Search Held Jobs Held Jobs USB Drive Profiles and Solutions Bookmarks Jobs by user Forms and Favorites Lets you change the icons and buttons that appear on the home screen Date Format MM‑DD‑YYYY DD‑MM‑YYYY YYYY‑MM‑DD Formats the scanner date Time Format 12 hour A.M./P.M. 24 hour clock Formats the scanner time Screen Brightness 20–100 Specifies the brightness of the scanner control panel screen Available selections for each icon or button are: Do not display Display Understanding printer menus 183 Menu item Description One Page Copy Off On Sets the copies from the scanner glass to only one page at a time Output Lighting Normal/Standby Mode Off Dim Bright Sets the amount of light from the standard exit bin Note: Off is the factory default setting. Notes: • If Eco-Mode is set to Energy or Energy/Paper, then the factory default setting is Dim. • If Eco-Mode is Off or set to Paper, then the factory default setting is Bright. Audio Feedback Button Feedback On Off Volume 1–10 Specifies whether icons and buttons have audio feedback Tactile Touchscreen Feedback On Off Specifies whether the scanner control panel has touch sensation feedback Show Bookmarks Yes No Specifies whether bookmarks are displayed from the Held Jobs area Allow Background Removal On Off Specifies whether image background is removed in copy, fax, e‑mail, FTP, or scan‑to‑USB jobs Allow Custom Job Scans On Off Lets you scan multiple jobs to one file Scanner Jam Recovery Job level Page level Specifies how a scanned job should be reloaded if a paper jam occurs in the ADF Notes: • On is the factory default setting for Button Feedback. • 5 is the factory default setting for Volume. Note: Yes is the factory default setting. When Yes is selected, bookmarks appear in the Held Jobs area. Note: On is the factory default setting. The background of the image will be removed. Note: On is the factory default setting. If On is selected, then the Allow Custom Job Scans setting can be enabled for specific jobs. Notes: • If Job level is selected, then the entire job must be rescanned if any pages jam. • If Page level is selected, then rescan from the jammed page forward. Web Page Refresh Rate 30–300 Specifies the number of seconds between Embedded Web Server refreshes Note: 120 is the factory default setting. Contact Name Specifies a contact name for the scanner Note: The contact name will be stored on the Embedded Web Server. Understanding printer menus 184 Menu item Description Location Specifies the location of the scanner Note: The location will be stored on the Embedded Web Server. Alarms Alarm Control Cartridge Alarm Staple Alarm Sets an alarm to sound when the scanner or printer requires user intervention Available selections for each alarm type are: Off Single Continuous Notes: • Single is the factory default setting for Alarm Control. Single sounds three quick beeps. • Off is the factory default setting for Cartridge Alarm. Off means no alarm will sound. • Continuous repeats three beeps every 10 seconds. Timeouts Standby Mode 1–240 Disabled Specifies the number of minutes of inactivity before the system enters a lower power state Timeouts Sleep Mode 1–240 min Disabled Sets the amount of time the scanner waits after a job is printed before it goes into a reduced power state Note: 15 is the factory default setting. Notes: • “30 min” is the factory default setting. • Disabled appears only when Energy Conserve is set to Off. • Lower settings conserve more energy, but may require longer warm‑up times. • Select a high setting if the printer is in constant use. Under most circumstances, this keeps the printer ready to print with minimum warm‑up time. Timeouts Screen Timeout 15–300 sec Sets the amount of time in seconds the scanner waits before returning the display to a ready state Timeouts Print Timeout Disabled 1–255 sec Sets the amount of time in seconds the scanner waits to receive an end‑of‑job message before canceling the remainder of the print job Note: “30 sec” is the factory default setting. Notes: • “90 sec” is the factory default setting. • When the timer expires, any partially printed page still in the printer is printed, and then the scanner checks to see if any new print jobs are waiting. • Print Timeout is available only when using PCL emulation. This setting has no effect on PostScript emulation print jobs. Understanding printer menus 185 Menu item Description Timeouts Wait Timeout 15–65535 sec Disabled Sets the amount of time in seconds the scanner waits for additional data before canceling a print job Notes: • “40 sec” is the factory default setting. • Wait Timeout is available only when the scanner is using PostScript emulation. This setting has no effect on PCL emulation print jobs. Timeouts Job Hold Timeout 5–255 sec Sets the amount of time the scanner waits for user intervention before it holds jobs that require unavailable resources and continues to print other jobs in the print queue Notes: • “30 sec” is the factory default setting. • This menu appears only when a scanner hard disk is installed. Print Recovery Auto Continue Disabled 5–255 Lets the printer automatically continue printing from certain offline situations when not resolved within the specified time period Print Recovery Jam Recovery Auto On Off Specifies whether the printer reprints jammed pages Note: Disabled is the factory default setting. Notes: • Auto is the factory default setting. The printer reprints jammed pages unless the memory required to hold the pages is needed for other printer tasks. • On sets the printer to always reprint jammed pages. • Off sets the printer to never reprint jammed pages. Print Recovery Page Protect Off On Lets the printer successfully print a page that may not have printed otherwise Notes: • Off is the factory default setting. Off prints a partial page when there is not enough memory to print the whole page. • On sets the printer to process the whole page so that the entire page prints. Press Sleep Button Sleep Do nothing Determines how the scanner, while in idle state, reacts to a short press of the Sleep button Press and Hold Sleep Button Do nothing Sleep Determines how the scanner, while in Idle state, reacts to a long press of the Sleep button Note: Sleep is the factory default setting. Note: Do nothing is the factory default setting. Understanding printer menus 186 Menu item Description Factory Defaults Do Not Restore Restore Now Returns the scanner settings to the factory default settings Notes: • Do Not Restore is the factory default setting. Do Not Restore keeps the user‑defined settings. • Restore Now returns all scanner settings to the factory default settings except Network/Ports menu settings. All downloads stored in RAM are deleted. Downloads stored in flash memory or on a hard disk are not affected. Copy Settings menu Menu item Description Content Type Text/Photo Photo Text Graphics Specifies the content of the original document Content Source Black/White Laser Color Laser Inkjet Photo/Film Magazine Newspaper Press Other Specifies how the original document was produced Sides (Duplex) 1 sided to 1 sided 1 sided to 2 sided 2 sided to 1 sided 2 sided to 2 sided Specifies whether an original document is duplex (two‑sided) or simplex (onesided), and then specifies whether the copy should be duplex or simplex Note: Text/Photo is the factory default setting. Note: Black/White Laser is the factory default setting. Notes: • 1 sided to 1 sided—The original page has printing on one side and the copy will also have printing on one side. • 1 sided to 2 sided—The original page has printing on one side while the copy will have printing on both sides. For example, if the original document is six sheets, the copy is three sheets with printing on both sides. • 2 sided to 1 sided—The original page has printing on both sides while the copy will have printing on only one side. For example, if the original document is three sheets, then the copy is six sheets with printing on only one side. • 2 sided to 2 sided—The original page has printing on both sides, and the copy will also have printing on both sides. Understanding printer menus 187 Menu item Description Paper Saver Off 2-up Portrait 4-up Portrait 2-up Landscape 4-up Landscape Allows copying two or four sheets of a document on one page Print Page Borders Off On Specifies whether a page border is printed Collate On [1,2,1,2,1,2] Off [1,1,1,2,2,2] Keeps the pages of a print job stacked in sequence when printing multiple copies Staple Off On Sends print jobs to the staple finisher Note: This menu appears only when a finisher is installed. Note: Off is the factory default setting. Note: Off is the factory default setting. Note: On is the factory default setting. Notes: • Off is the factory default setting. • The number of sheets that could be stapled varies depending on the paper type. Understanding printer menus 188 Menu item Description Original Size Letter Legal Executive Tabloid Folio Statement Oficio (Mexico) Universal Auto Size Sense Mixed Sizes A3 A4 A5 A6 JIS B4 JIS B5 Difficult Media Letter Difficult Media A5 Difficult Media Legal Difficult Media A4 Difficult Media Tabloid Difficult Media A3 Custom Scan Size [x] Book Original Business Card 3 x 5 in. 4 x 6 in. ID Card Specifies the paper size of the original document Copy To Source Tray [x] Auto Size Match Manual Feeder Specifies the paper source for copy jobs Transparency Separators On Off Places a sheet of paper between transparencies Separator Sheets Off Between Copies Between Jobs Between Pages Places a sheet of paper between pages, copies, or copy jobs Separator Sheet Source Tray [x] Manual Feeder Specifies the separator sheet source Notes: • Letter is the US factory default setting. A4 is the international factory default setting. • Difficult Media Letter, Difficult Media Legal, and Difficult Media Tabloid will appear only when the scanner is set to US. • Difficult Media A5, Difficult Media A4, and Difficult Media A3 will appear only when the scanner is set to Metric. Note: Tray 1 is the factory default setting. Note: On is the factory default setting. Note: Off is the factory default setting. Note: Tray 1 is the factory default setting. Understanding printer menus 189 Menu item Description Darkness 1–9 Specifies the level of darkness for the copy job Output Bin Standard Bin Bin [x] Determines where the printed copies will exit Note: This menu appears only when at least one optional exit bin is installed. Note: 5 is the factory default setting. Notes: • Standard Bin is the factory default setting. • [x] can be any number between 1 and 10 depending on the number of optional exit bins installed. Number of Copies 1–999 Specifies the number of copies for the copy job Header/Footer [Location] Off Date/Time Page number Custom text Print on All pages First page only All but first page Custom text Specifies header/footer information and its location on the page Note: 1 is the factory default setting. For the location, select from the following options: • • • • • • Top left Top middle Top right Bottom left Bottom middle Bottom right Notes: • Off is the factory default setting for the location. • “All pages” is the factory default setting for “Print on.” Overlay Off Confidential Copy Draft Urgent Custom Specifies the overlay text printed on each page of the copy job Custom Overlay Specifies the custom overlay text Note: Off is the factory default setting. Note: A maximum of 64 characters is allowed. Allow priority copies On Off Allows interruption of a print job to copy a page or document Custom Job scanning Off On Lets you copy, in a single copy job, a document that contains different paper sizes Note: On is the factory default setting. Notes: • Off is the factory default setting. • This menu appears only when a scanner hard disk is installed. Understanding printer menus 190 Menu item Description Allow Save as Shortcut On Off Lets you save custom copy settings as shortcuts Background Removal ‑4 to 4 Adjusts the amount of background visible on a copy job Auto Center Off On Lets you automatically center the content on the page Contrast Best for Content 0–5 Specifies the contrast used for the copy job Mirror Image Off On Creates a mirror image of the original document Negative Image Off On Creates a negative image of the original document Shadow Detail ‑4 to 4 Adjusts the amount of shadow detail visible on a copy job ADF Skew Fix Off On Corrects slight skew on the scanned image Note: On is the factory default setting. Note: 0 is the factory default setting. Note: Off is the factory default setting. Note: Best for Content is the factory default setting. Note: Off is the factory default setting. Note: Off is the factory default setting. Note: 0 is the factory default setting. Notes: • Off is the factory default setting. • The maximum amount of skew correction that can be applied to the width of a letter‑ or A4‑size paper is 5%. • When activated, this function can be applied to any supported scan size, including custom scan sizes. Scan edge to edge Off On Specifies if the original document is scanned edge-to‑edge Sharpness 1–5 Adjusts the amount of sharpness of a copy job Sample Copy Off On Creates a sample copy of the original document Note: Off is the factory default setting. Note: 3 is the factory default setting. Note: Off is the factory default setting. Fax Settings menu Fax Mode (Analog Fax Setup) menu Analog Fax Setup mode sends the fax job by way of a telephone line. Understanding printer menus 191 General Fax Settings Menu item Description Station Name Specifies the name of the fax in the printer or Fax Name Station Number or Specifies a number associated with the fax Fax Number Station ID Station Name/Fax Name Station Number/Fax Number Specifies how the fax is identified Enable Manual Fax Off On Sets the printer to fax only manually. This requires a line splitter and a telephone handset. Notes: • Use a regular telephone to answer an incoming fax job and to dial a fax number. • Press # 0 on the numeric keypad to go directly to the Manual Fax function. Memory Use Equal Mostly send All send All receive Mostly receive Defines the allocation of non-volatile memory between sending and receiving fax jobs Notes: • Equal is the factory default setting. Equal splits the memory for sending and receiving fax jobs into equal amounts. • • • • “Mostly send” specifies that most of the memory is set to send fax jobs. “All send” specifies that all the memory is set to send fax jobs. “All receive” specifies that all the memory is set to receive fax jobs. “Mostly receive” specifies that most of the memory is set to receive fax jobs. Cancel Faxes Allow Don't Allow Specifies whether the printer cancels fax jobs Caller ID On Off Alternate Activates caller ID Note: This menu appears only when the selected country supports multiple patterns Notes: • Called ID is set to On if the country selected during the initial setup sequence has a default Caller ID Pattern. • Alternate appears when the selected country has an alternate Caller ID Pattern value. Fax number masking Off From left From right Specifies the direction from where digits are masked in an outgoing fax number Digits to mask 0–58 Specifies the number of digits to mask in an outgoing fax number Note: The number of characters masked is determined by the “Digits to mask” setting. Note: 0 is the factory default setting. Understanding printer menus 192 Menu item Description Fax Cover Page Fax Cover Page Off by default On by default Never use Always use Include to field Off On Include from field Off On From Include Message field Off On Message Include Logo Off On Include Footer [x] Off On Footer [x] Configures the fax cover page Note: “Off by default” is the factory default setting for all Fax Cover Page options. Fax Send Settings Menu item Description Resolution Standard Fine 200 dpi Super Fine 300 dpi Ultra Fine 600 dpi Specifies quality in dots per inch (dpi). A higher resolution gives greater print quality, but increases the fax transmission time for outgoing faxes. Note: Standard is the factory default setting. Understanding printer menus 193 Menu item Description Original Size Letter Legal Executive Tabloid Folio Statement Oficio (Mexico) Universal Auto Size Sense Mixed Sizes A3 A4 A5 A6 JIS B4 JIS B5 Difficult Media Letter Difficult Media A5 Difficult Media Legal Difficult Media A4 Difficult Media Tabloid Difficult Media A3 Custom Scan Size [x] Book Original Business Card 3 x 5 in. 4 x 6 in. Specifies the paper size of the original document Sides (Duplex) Off Long edge Short edge Specifies how text and graphics are oriented on a page Notes: • Mixed Sizes is the US factory default setting. A4 is the international factory default setting. • Difficult Media Letter, Difficult Media Legal, and Difficult Media Tabloid will appear only when the scanner is set to US. • Difficult Media A5, Difficult Media A4, and Difficult Media A3 will appear only when the scanner is set to US. Notes: • Off is the factory default setting. • Long edge assumes binding along the long edge of the page (left edge for portrait and top edge for landscape). • Short edge assumes binding along the short edge of the page (top edge for portrait and left edge for landscape). Content Type Text Graphics Text/Photo Photo Specifies the content of the original document Notes: • Text is the factory default setting. Text is used when the document is mostly text. • Graphics is used when the document is composed primarily of images. • Text/Photo is used when the documents are mostly text or line art. • Photo is used when the document is a high-quality photograph or inkjet print. Understanding printer menus 194 Menu item Description Content Source Black/White Laser Color Laser Inkjet Photo/Film Magazine Newspaper Press Other Specifies how the original document was produced Darkness 1–9 Lightens or darkens the output Dial Prefix Lets you enter a dialing prefix, such as 99. A numeric entry field is provided. Dialing Prefix Rules Prefix Rule [x] Establishes a dialing prefix rule Automatic Redial 0–9 Specifies the number of times the printer tries to send the fax to a specified number Redial Frequency 1–200 Specifies the number of minutes between redials Behind a PABX No Yes Enables switchboard blind dialing without a dial tone Enable ECM Yes No Enables Error Correction Mode for fax jobs Enable Fax Scans On Off Lets you fax scanned files Driver to fax Yes No Allows the scanner driver to send fax jobs Allow Save as Shortcut On Off Lets you save fax numbers as shortcuts in the printer Dial Mode Tone Pulse Specifies the dialing sound, either as a tone or a pulse Note: Color Laser is the factory default setting. Note: 5 is the factory default setting. Note: 5 is the factory default setting. Note: 3 minutes is the factory default setting. Note: Yes is the factory default setting. Understanding printer menus 195 Menu item Description Max Speed 2400 4800 9600 14400 33600 Specifies the maximum speed faxes are sent in baud Custom Job scanning Off On Lets you scan a document that contains mixed paper sizes into a single file Scan Preview Off On Specifies whether a preview will appear on the display for scan jobs Background Removal ‑4 to 4 Adjusts the amount of background visible on a copy Color Balance Cyan - Red Magenta - Green Yellow - Blue Enables an equal balance of colors in the output Color Dropout Color Dropout None Red Green Blue Default Red Threshold 0–255 Default Green Threshold 0–255 Default Blue Threshold 0–255 Specifies which color to drop during faxing, and how much to increase or decrease the dropout Contrast Best for content 0–5 Specifies the contrast of the output Mirror Image Off On Creates a mirror image of the original document Negative Image Off On Creates a negative image of the original document Shadow Detail ‑4 to 4 Adjusts the amount of shadow detail visible on a fax Note: 0 is the factory default setting. Notes: • None is the factory default setting for Color Dropout. • 128 is the factory default setting for each color threshold. Note: “Best for content” is the factory default setting. Note: Off is the factory default setting. Note: Off is the factory default setting. Note: 0 is the factory default setting. Understanding printer menus 196 Menu item Description ADF Skew Fix Off On Corrects slight skew in the scanned image Scan edge to edge Off On Specifies if the original document is scanned edge-to‑edge prior to faxing Sharpness 1–5 Adjusts the sharpness of a fax Temperature ‑4 to 4 Enables the user to specify warm or cool outputs. "Cool” values generate a bluer output than the default while “warm” values generate a redder output than the default. Enable Color Fax Scans Off by default On by default Never use Always use Enables color faxing Notes: • Off is the factory default setting. • On allows the printer to automatically fix skewed ADF files. Note: Off is the factory default setting. Note: 3 is the factory default setting. Note: “Off by default” is the factory default setting. Auto Convert Color Faxes to Mono Converts all outgoing faxes to black and white Faxes Note: On is the factory default setting. On Off Fax Receive Settings Menu item Description Enable Fax Receive On Off Allows the printer to receive fax jobs Fax Job Waiting None Toner Toner and Supplies Allows the printer to remove queued jobs that request specific unavailable resources and store them in another queue. Note: On is the factory default setting. Note: None is the factory default setting. Note: This menu appears only when a supported scanner hard disk is installed. Rings to Answer 1–25 Specifies the number of rings before answering an incoming fax job Auto Reduction On Off Scales an incoming fax job so that it fits the size of the paper loaded in the designated fax source Note: 3 is the factory default setting. Note: On is the factory default setting. Understanding printer menus 197 Menu item Description Paper Source Auto Tray [x] Multi‑Purpose Feeder Specifies the paper source for printing incoming faxes Sides (Duplex) Off On Enables duplex (two-sided) printing for incoming fax jobs Separator Sheets Off Before Job After Job Enables the printer to include separator sheets in the output Separator Sheet Source Tray [x] Manual Feeder Specifies where the printer will pick the separator sheet Output Bin Standard Bin Bin [x] Determines the location of the exit bin Fax Footer Off On Prints the transmission information at the bottom of each page of a received fax Max Speed 33600 2400 4800 9600 14400 33600 Specifies the maximum speed for received faxes in baud Fax Forwarding Print Print and Forward Forward Enables forwarding of received faxes to another recipient Forward to Fax E‑mail FTP LDSS eSF Specifies the type of recipient to which faxes will be forwarded Forward to Shortcut Lets you enter the shortcut number which matches the recipient type (Fax, E-mail, FTP, LDSS, or eSF) Block No Name Fax Off On Enables blocking of incoming faxes sent from devices with no station ID specified Note: [x] can be any number between 1 and 10 if the appropriate optional bins are installed. Note: Off is the factory default setting. Note: This item is available only from the printer Embedded Web Server. Understanding printer menus 198 Menu item Description Banned Fax List Lets you create a list of banned fax numbers in the printer Note: When creating the list, separate fax numbers with a semicolon (“;”). Holding Faxes Held Fax Mode Off Always On Manual Scheduled Fax Holding Schedule Action Print Faxes Hold Faxes Time 0000–2300 Day(s) Lets you set a schedule for the printer to hold fax jobs Staple Off 1 staple Enables the scanner to send the fax job to the staple finisher. Enable Color Fax Receive On Off Enables the scanner to send and receive fax in color Note: Off is the factory default setting. Note: On is the factory default setting. Fax Log Settings Menu item Description Transmission Log Print log Do not print log Print only for error Enables printing of a transmission log after each fax job Receive Error Log Print Never Print on Error Enables printing of a receive error log following a receive error Auto Print Logs On Off Enables automatic printing of fax logs Log Paper Source Tray [x] Manual Feeder Selects the source of the paper used for printing logs Logs Display Remote Station Name Dialed Number Specifies whether printed logs display the dialed number or the station name returned Note: Logs print after every 200 jobs. Understanding printer menus 199 Menu item Description Enable Job Log On Off Enables access to the Fax Job log Enable Call Log On Off Enables access to the Fax Call log Log Output Bin Standard Bin Bin [x] Determines where printed fax jobs are sent Note: [x] can be any number between 1 and 10 if the appropriate optional outputs are installed. Speaker Settings Menu item Description Speaker Mode On until Connected Always On Always Off Notes: Speaker Volume High Low Controls the volume setting Ringer Volume On Off Controls the fax speaker ringer volume • “On until Connected” is the factory default setting. The speaker is on and issues a sound until the fax connection is made. • Always On turns the speaker on. • Always Off turns the speaker off. Note: High is the factory default setting. Note: On is the factory default setting. Answer On Menu item All Rings Single Ring Only Double Ring Only Triple Ring Only Single or Double Rings Only Single or Triple Rings Only Double or Triple Rings Only Description Specifies ring patterns when the device is answering calls Note: All Rings is the factory default setting. Fax Mode (Fax Server Setup) menu Fax Server mode sends the fax job to a fax server for transmission. Understanding printer menus 200 Fax Server Setup Menu item Description To Format Lets you enter specific fax information using the virtual keyboard on the scanner control panel Reply Address Subject Message SMTP Setup Specifies SMTP setup information Primary SMTP Gateway Specifies SMTP server port information Secondary SMTP Gateway Image Format PDF (.pdf) XPS (.xps) TIFF (.tif) Specifies the image type for faxing Content Type Text/Photo Photo Text Graphics Specifies the content of the original document Content Source Black/White Laser Color Laser Inkjet Photo/Film Magazine Newspaper Press Other Specifies how the original document was produced Fax Resolution Standard Fine 200 dpi Super Fine 300 dpi Ultra Fine 600 dpi Specifies the resolution level for scanning‑to‑fax Note: Text/Photo is the factory default setting. Note: Color Laser is the factory default setting. Note: Standard is the factory default setting. Darkness 1–9 Lightens or darkens the output Orientation Portrait Landscape Specifies the orientation of the scanned image Note: 5 factory default setting. Note: Portrait is the factory default setting. Understanding printer menus 201 Menu item Description Original Size Letter Legal Executive Tabloid Folio Statement Oficio (México) Universal Auto Size Sense Mixed Sizes A3 A4 A5 A6 JIS B4 JIS B5 Difficult Media Letter Difficult Media A5 Difficult Media Legal Difficult Media A4 Difficult Media Tabloid Difficult Media A3 Custom Scan Size [x] Book Original Business Card 3 x 5 in. 4 x 6 in. Specifies the paper size of the original document Use Multi‑Page TIFF On Off Provides an option between saving scan jobs into single-page TIFF files or multiple‑page TIFF files. For a multiple-page scan‑to‑fax job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the scan job. Notes: • Mixed Sizes is the US factory default setting. A4 is the international factory default setting. • Difficult Media Letter, Difficult Media Legal, and Difficult Media Tabloid will appear only when the scanner is set to US. • Difficult Media A5, Difficult Media A4, and Difficult Media A3 will appear only when the scanner is set to Metric. Notes: • On is the factory default setting. • This menu setting applies to all scan functions. Enable Analog Receive Off On Enables receiving of analog faxes Note: Off is the factory default setting. Understanding printer menus 202 E‑mail Settings menu Menu item Description E‑mail Server Setup Subject Message File Name Specifies e‑mail server information E‑mail Server Setup Send me a copy Never appears On by default Off by default Always On Sends a copy of the e-mail back to the sender E‑mail Server Setup Max e‑mail size 0–65535 KB Specifies the maximum e-mail size E‑mail Server Setup Size Error Message Sends a message when an e-mail is larger than the configured size limit E‑mail Server Setup Limit destinations Specifies that the e‑mail address contains the domain name, such as a company domain name Notes: • The subject is limited to 255 characters. • The message is limited to 512 characters. Note: “Never appears” is the factory default setting. Note: E-mails larger than the specified maximum size are not sent. Notes: • E-mails can be sent only to the specified domain. • The limit is one domain. E‑mail Server Setup Web Link Setup Server Login Password Path File name Web Link Format PDF (.pdf) Secure PDF TIFF (.tif) JPEG (.jpg) XPS (.xps) Defines the e‑mail server path name; for example: /directory/path Note: The characters * : ? < > | are invalid entries for a path name . Specifies the format of the scanned file Note: PDF (.pdf) is the factory default setting. Understanding printer menus 203 Menu item Description PDF Version 1.5 1.6 A‑1a 1.2 1.3 1.4 Sets the version of the PDF file that will be scanned for e‑mailing Note: 1.5 is the factory default setting. Content Type Text/Photo Photo Text Graphics Specifies the content of the original document Content Source Black/White Laser Color Laser Inkjet Photo/Film Magazine Newspaper Press Other Specifies how the original document was produced Color On Off Specifies whether the device scans and e‑mails content in color or in black and white Resolution 150 dpi 200 dpi 300 dpi 400 dpi 600 dpi 75 dpi Specifies the resolution of the scan in dots per inch Darkness 1–9 Lightens or darkens the scanned image Orientation Portrait Landscape Specifies the orientation of the scanned image Note: Text/Photo is the factory default setting. Note: Black/White Laser is the factory default setting. Note: On is the factory default setting. Note: 150 dpi is the factory default setting. Note: 5 is the factory default setting. Note: Portrait is the factory default setting. Understanding printer menus 204 Menu item Description Original Size Letter Legal Executive Tabloid Folio Statement Oficio (Mexico) Universal Auto Size Sense Mixed Sizes A3 A4 A5 A6 JIS B4 JIS B5 Difficult Media Letter Difficult Media A5 Difficult Media Legal Difficult Media A4 Difficult Media Tabloid Difficult Media A3 Custom Scan Size [x] Book Original Business Card 3 x 5 in. 4 x 6 in. Specifies the paper size of the original document Sides (Duplex) Off Long edge Short edge Specifies how the text and graphics are oriented on the page Note: Notes: • Letter is the US factory default setting. A4 is the international factory default setting. • Difficult Media Letter, Difficult Media Legal, and Difficult Media Tabloid will appear only when the scanner is set to US. • Difficult Media A5, Difficult Media A4, and Difficult Media A3 will appear only when the scanner is set to Metric. Notes: • Off is the factory default setting. • Long edge assumes binding along the long edge of the page (left edge for portrait and top edge for landscape). • Short edge assumes binding along the short edge of the page (top edge for portrait and left edge for landscape). JPEG Quality Best for content 5–90 Sets the quality of a JPEG photo image in relation to file size and quality of the image Notes: • • • • “Best for content” is the factory default setting. 5 reduces the file size and quality of the image. 90 provides the best image quality, but the file size is very large. This menu setting applies to all scan functions. Understanding printer menus 205 Menu item Description Text Default 5–90 Sets the quality of a text image in relation to file size and quality of the image Text/Photo Default 5–90 Sets the quality of a text or photo image in relation to file size and the quality of the image Note: 75 is the factory default setting. Note: 75 is the factory default setting. Photo Default 5–90 Sets the quality of a photo image in relation to file size and the quality of the image E‑mail images sent as Attachment Web Link Specifies how the scanned images will be e‑mailed Use Multi‑Page TIFF On Off Provides an option between single-page TIFF files and multiple‑page TIFF files. For a multiple-page scan‑to‑e-mail job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job. Note: 50 is the factory default setting. Note: Attachment is the factory default setting. Notes: • On is the factory default setting. • This menu setting applies to all scan functions. Transmission Log Print log Do not print log Print only for error Specifies whether the transmission log prints Log Paper Source Tray [x] Manual Feeder Specifies the paper source for printing e-mail logs Log Output Bin Standard Bin Bin [x] Specifies the exit bin for e‑mail log prints Note: Print log is the factory default setting. Note: Tray 1 is the factory default setting. Note: [x] can be any number between 1 and 10 depending on the optional exit bins installed Note: This menu appears only when at least one optional exit bin is installed. E‑mail Bit Depth 8 bit 1 bit Enables the Text/Photo mode to produce smaller file sizes by using 1‑bit images when Color is set to Off Custom Job scanning Off On Lets you copy, in a single copy job, a document that contains different paper sizes Scan Preview Off On Specifies whether or not a preview will appear on the display for scan jobs Note: 8 bit is the factory default setting. Note: Off is the factory default setting. Note: Off is the factory default setting. Understanding printer menus 206 Menu item Description Allow Save as Shortcut On Off Lets you save e-mail addresses as shortcuts Notes: • On is the factory default setting. • When set to Off, the Save as Shortcut button does not appear on the e-mail destination screen. Background Removal ‑4 to 4 Adjusts the amount of background visible on a scanned image Color Balance Cyan - Red Magenta - Green Yellow - Blue Enables an equal balance of colors in the output Color Dropout Color Dropout None Red Green Blue Default Red Threshold 0–255 Default Green Threshold 0–255 Default Blue Threshold 0–255 Specifies which color to drop during scanning, and how much to increase or decrease the dropout Contrast Best for content 0–5 Specifies the contrast of the output Mirror Image Off On Creates a mirror image of the original document Negative Image Off On Creates a negative image of the original document Shadow Detail ‑4 to 4 Adjusts the amount of shadow detail visible on a scanned image ADF Skew Fix Off On Corrects slight skew in the scanned image Scan edge to edge Off On Specifies whether the original document is scanned edge-to-edge Note: 0 is the factory default setting. Notes: • None is the factory default setting for Color Dropout. • 128 is the factory default setting for each color threshold. Note: “Best for content” is the factory default setting. Note: Off is the factory default setting. Note: Off is the factory default setting. Note: 0 is the factory default setting. Note: Off is the factory default setting Note: Off is the factory default setting. Understanding printer menus 207 Menu item Description Sharpness 1–5 Adjusts the amount of sharpness on a scanned image Temperature ‑4 to 4 Enables the user to specify “warm” or “cool” outputs. "Cool” values generate a bluer output than the default while “warm” values generate a redder output than the default. Use cc:/bcc: Off On Enables the use of the cc: and bcc: fields Note: 3 is the factory default setting. Note: Off is the factory default setting. FTP Settings menu Menu item Description Format PDF (.pdf) Secure PDF TIFF (.tif) JPEG (.jpg) XPS (.xps) Specifies the format of the file for FTP sending PDF Version 1.2–1.6 A‑1a Sets the version level of the PDF file for FTP sending Content Type Text/Photo Photo Text Graphics Specifies the content of the original document Content Source Black/White Laser Color Laser Inkjet Photo/Film Magazine Newspaper Press Other Specifies how the original document was produced Color On Off Determines if the device captures and transmits content in color or in black and white Note: PDF (.pdf) is the factory default setting. Note: 1.5 is the factory default setting. Note: Text/Photo is the factory default setting. Note: Black/White Laser is the factory default setting. Note: On is the factory default setting. Understanding printer menus 208 Menu item Description Resolution 150 dpi 200 dpi 300 dpi 400 dpi 600 dpi 75 dpi Specifies the resolution of the scan job in dots per inch (dpi) Darkness 1–9 Lightens or darkens the output Orientation Portrait Landscape Specifies the orientation of the scanned image Original Size Letter Legal Executive Tabloid Folio Statement Oficio (Mexico) Universal Auto Size Sense Mixed Sizes A3 A4 A5 A6 JIS B4 JIS B5 Difficult Media Letter Difficult Media A5 Difficult Media Legal Difficult Media A4 Difficult Media Tabloid Difficult Media A3 Custom Scan Size [x] Book Original Business Card 3 x 5 in. 4 x 6 in. Specifies the paper size of the original document Note: 150 dpi is the factory default setting. Note: 5 is the factory default setting. Note: Portrait is the factory default setting. Notes: • Letter is the US factory default setting. A4 is the international factory default setting. • Difficult Media Letter, Difficult Media Legal, and Difficult Media Tabloid will appear only when the scanner is set to US. • Difficult Media A5, Difficult Media A4, and Difficult Media A3 will appear only when the scanner is set to Metric. Understanding printer menus 209 Menu item Description Sides (Duplex) Off Long edge Short edge Specifies how the text and graphics are oriented on the page Notes: • Off is the factory default setting. • Long edge assumes binding along the long edge of the page (left edge for portrait and top edge for landscape). • Short edge assumes binding along the short edge of the page (top edge for portrait and left edge for landscape). JPEG Quality Best for content 5–90 Sets the quality of a JPEG photo image in relation to file size and the quality of the image Notes: • • • • “Best for content” is the factory default setting. 5 reduces the file size, but reduces the quality of the image. 90 provides the best image quality, but the file size is increased. This menu setting applies to all scan functions. Text Default 5–90 Sets the quality of the text in relation to file size and the quality of the image Text/Photo Default 5–90 Sets the quality of a text/photo image in relation to file size and the quality of the image Note: 75 is the factory default setting. Note: 75 is the factory default setting. Photo Default 5–90 Sets the quality of a photo image in relation to file size and the quality of the image Use Multi‑Page TIFF On Off Provides a choice between saving scan jobs into single-page TIFF files or multiple‑page TIFF files. For a multiple-page scan‑to‑fax job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the scan job. Note: 50 is the factory default setting. Notes: • On is the factory default setting. • This menu setting applies to all scan functions. Transmission Log Print log Do not print log Print only for error Specifies whether a transmission log is printed Log Paper Source Tray [x] Manual Feeder Specifies a paper source when printing FTP logs Log Output Bin Standard Bin Bin [x] Specifies the exit bin where fax logs are printed Note: Print log is the factory default setting. Note: Tray 1 is the factory default setting. Note: [x] can be any number between 1 and 10 if the appropriate optional exit bins are installed. Understanding printer menus 210 Menu item Description FTP bit Depth 8 bit 1 bit Enables the Text/Photo mode to have smaller file sizes by using 1‑bit images when Color is set to Off File Name Lets you enter a file name Note: 8 bit is the factory default setting. Notes: • There is a text limitation of 53 characters. • A timestamp will be added to the file name. Custom Job Scanning Off On Lets you scan a document that contains mixed paper sizes into a single scan job Scan Preview Off On Specifies whether a scan preview appears on the display Note: Off is the factory default setting. Note: Off is the factory default setting. Note: This menu appears only when a formatted, non-defective scanner hard disk is installed. Allow Save as Shortcut On Off Enables shortcut creation for FTP addresses Background Removal ‑4 to 4 Adjusts the amount of background visible on a copy job Color Balance Cyan - Red Magenta - Green Yellow - Blue Enables an equal balance of colors in the output Color Dropout Color Dropout None Red Green Blue Default Red Threshold 0–255 Default Green Threshold 0–255 Default Blue Threshold 0–255 Specifies which color to drop during scanning, and how much increase or decrease in the dropout Contrast Best for content 0–5 Specifies the contrast of the output Note: On is the factory default setting. Note: 0 is the factory default setting. Notes: • None is the factory default setting for Color Dropout. • 128 is the factory default setting for each color threshold. Note: “Best for content” is the factory default setting. Understanding printer menus 211 Menu item Description Mirror Image Off On Creates a mirror image of the original document Negative Image Off On Creates a negative image of the original document Shadow Detail ‑4 to 4 Adjusts the amount of shadow detail visible on a scanned image ADF Skew Fix Off On Corrects slight skew on the scanned image Scan edge to edge Off On Specifies whether the original document is scanned edge-to-edge Sharpness 1–5 Adjusts the amount of sharpness of a scanned image Temperature ‑4 to 4 Enables the user to specify “warm” or “cool” outputs. "Cool” values generate a bluer output than the default while “warm” values generate a redder output than the default. Note: Off is the factory default setting. Note: Off is the factory default setting. Note: 0 is the factory default setting. Note: Off is the factory default setting. Note: Off is the factory default setting. Note: 3 is the factory default setting. Flash Drive menu Flash Drive menu Scan Settings Menu item Description Format PDF (.pdf) Secure PDF TIFF (.tif) JPEG (.jpg) XPS (.xps) Specifies the format of the file to be sent through FTP PDF Version 1.2–1.6 A1‑a Sets the version of the PDF file to be sent through FTP Content Type Text/Photo Photo Text Graphics Specifies the content of the original document Note: PDF (.pdf) is the factory default setting. Note: 1.5 is the factory default setting. Note: Text/Photo is the factory default setting. Understanding printer menus 212 Menu item Description Content Source Black/White Laser Color Laser Inkjet Photo/Film Magazine Newspaper Press Other Specifies how the original document was produced Color On Off Specifies whether the device captures and transmits content in color or in black and white Resolution 150 dpi 200 dpi 300 dpi 400 dpi 600 dpi 75 dpi Specifies the resolution of the scan job in dots per inch (dpi) Darkness 1–9 Lightens or darkens the output Orientation Portrait Landscape Specifies the orientation of the scanned image Note: Black/White Laser is the factory default setting. Note: On is the factory default setting. Note: 150 dpi is the factory default setting. Note: 5 is the factory default setting. Note: Portrait is the factory default setting. Understanding printer menus 213 Menu item Description Original Size Letter Legal Executive Tabloid Folio Statement Oficio (Mexico) Universal Auto Size Sense Mixed Sizes A3 A4 A5 A6 JIS B4 JIS B5 Difficult Media Letter Difficult Media A5 Difficult Media Legal Difficult Media A4 Difficult Media Tabloid Difficult Media A3 Custom Scan Size [x] Book Original Business Card 3 x 5 in. 4 x 6 in. Specifies the paper size of the original document Sides (Duplex) Off Long edge Short edge Specifies how the text and graphics are oriented on a page Notes: • The measurement of the Universal paper size should not exceed 11.69 x 17 inches (296.9 x 431.8 mm) in the ADF and 3 x 5.5 inches SEF (76.2 x 139.7 mm) on the scanner glass. • The Book Original paper size is equal to: two statement-sized images, if printer is set to US, and; two A5-sized images if printer is set to Metric. • Letter is the US factory default setting. A4 is the international factory default setting. • Difficult Media Letter, Difficult Media Legal, and Difficult Media Tabloid will appear only when the scanner is set to US. • Difficult Media A5, Difficult Media A4, and Difficult Media A3 will appear only when the scanner is set to Metric. Notes: • Off is the factory default setting. • Long edge assumes binding along the long edge of the page (left edge for portrait and top edge for landscape). • Short edge assumes binding along the short edge of the page (top edge for portrait and left edge for landscape). JPEG Quality Best for content 5–90 Sets the quality of a JPEG photo image in relation to file size and quality Notes: • • • • “Best for content” is the factory default setting. 5 reduces the file size, but the quality of the image is lessened. 90 provides the best image quality, but the file size is very large. This menu setting applies to all scan functions. Understanding printer menus 214 Menu item Description Text Default 5–90 Sets the quality of the text in relation to file size and quality of the image Text/Photo Default 5–90 Sets the quality of a text/photo image in relation to file size and quality Photo Default 5–90 Sets the quality of a photo image in relation to file size and quality Use Multi‑Page TIFF On Off Provides a choice between single-page TIFF files and multiple‑page TIFF files. For a multiple-page scan to FTP job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page. Note: 75 is the factory default setting. Note: 75 is the factory default setting. Note: 50 is the factory default setting. Notes: • On is the factory default setting. • This menu setting applies to all scan functions. Scan Bit Depth 8 bit 1 bit Enables the Text/Photo mode to have smaller file sizes by using 1‑bit images when Color is set to Off File Name Lets you enter a base file name Note: 8 bit is the factory default setting. Note: A maximum of 53 characters is allowed. Custom Job Scanning Off On Lets you scan a document containing mixed paper sizes in a single scan job Scan Preview Off On Specifies whether a preview appears on the display for scan jobs Note: Off is the factory default setting. Note: Off is the factory default setting. Note: This menu appears only when a formatted, non-defective scanner hard disk is installed. Background Removal ‑4 to 4 Adjusts the amount of background visible on a scan job Color Balance Cyan - Red Magenta - Green Yellow - Blue Enables an equal balance of colors in the output Note: 0 is the factory default setting. Understanding printer menus 215 Menu item Description Color Dropout Color Dropout None Red Green Blue Default Red Threshold 0–255 Default Green Threshold 0–255 Default Blue Threshold 0–255 Specifies which color to drop during scanning, and how much to increase or decrease in the dropout Contrast Best for content 0–5 Specifies the contrast of the output Mirror Image Off On Creates a mirror image of the original document Negative Image Off On Creates a negative image of the original document Shadow Detail ‑4 to 4 Adjusts the amount of shadow detail visible on a scanned image ADF Skew Fix Off On Corrects slight skew in the scanned image Scan edge to edge Off On Specifies whether the original document is scanned edge-to-edge Sharpness 1–5 Adjusts the amount of sharpness on a scanned image Temperature ‑4 to 4 Enables the user to specify “warm” or “cool” outputs. "Cool” values generate a bluer output than the default while “warm” values generate a redder output than the default. Notes: • None is the factory default setting for Color Dropout. • 128 is the factory default setting for each color threshold. Note: “Best for content” is the factory default setting. Note: Off is the factory default setting. Note: Off is the factory default setting. Note: 0 is the factory default setting. Note: Off is the factory default setting. Note: Off is the factory default setting. Note: 3 is the factory default setting. Understanding printer menus 216 Print Settings Copies 1–999 Specifies a default number of copies for each print job Paper Source Tray [x] MP Feeder Envelope Feeder Manual Paper Manual Envelope Sets a default paper source for all print jobs Collate On (1,2,1,2,1,2) Off (1,1,1,2,2,2) Stacks the pages of a print job in sequence when printing multiple copies Sides (Duplex) 1 sided 2 sided Specifies whether prints are on one side or on both sides of the page Staple Off On Specifies whether prints are stapled Duplex Binding Long Edge Short Edge Defines the way duplexed pages are bound and printed Note: 1 is the factory default setting. Notes: • Tray 1 is the factory default setting. • Envelope Feeder appears only when a supported envelope feeder is installed. Note: On is the factory default setting. Note: 1 sided is the factory default setting. Note: Off is the factory default setting. Notes: • Long edge assumes binding along the long edge of the page (left edge for portrait and top edge for landscape). • Short edge assumes binding along the short edge of the page (top edge for portrait and left edge for landscape). Paper Saver Orientation Auto Landscape Portrait Specifies the orientation of a multiple‑page document Paper Saver Off 2‑Up 3‑Up 4‑Up 6‑Up 9‑Up 12‑Up 16‑Up Specifies that multiple‑page images be printed on one side of a paper Paper Saver Border None Solid Prints a border on each page image when using N‑up (pages per side) Note: Auto is the factory default setting. Notes: • Off is the factory default setting. • The number selected is the number of page images that will print per side. Note: None is the factory default setting. Understanding printer menus 217 Paper Saver Ordering Horizontal Reverse Horizontal Reverse Vertical Vertical Specifies the positioning of multiple‑page images when using N‑up (pages per side) Separator Sheets Off Between Copies Between Jobs Between Pages Specifies whether blank separator sheets are inserted Notes: • Horizontal is the factory default setting. • Positioning depends on the number of page images and whether they are in portrait or landscape orientation. Notes: • None is the factory default setting. • Between Copies inserts a blank sheet between each copy of a print job if Collate is set to On. If Collate is set to Off, then a blank page is inserted between each set of printed pages, such as after all page 1's and after all page 2's. • Between Jobs inserts a blank sheet between print jobs. • Between Pages inserts a blank sheet between each page of the print job. This setting is useful when printing on transparencies or when inserting blank pages in a document for notes. Separator Sheet Source Tray [x] Manual Feeder Envelope Feeder Specifies the paper source for separator sheets Blank Pages Do Not Print Print Specifies whether blank pages are inserted in a print job Note: Tray 1 is the factory default setting. Note: Do Not Print is the factory default setting. Print Settings Setup menu Menu item Description Printer Language PCL Emulation PS Emulation Sets the default printer language Notes: • PCL Emulation is the factory default setting. PostScript emulation uses a PS interpreter for processing print jobs. • PCL Emulation uses a PCL interpreter for processing print jobs. • Setting a printer language default does not prevent a software program from sending print jobs that use another printer language. Understanding printer menus 218 Menu item Description Job Waiting Off On Specifies if print jobs are removed from the print queue when they require unavailable printer options or custom settings. These print jobs are stored in a separate print queue, so other jobs print normally. When the missing information and/or options are obtained, the stored jobs print. Notes: • Off is the factory default setting. • This menu appears only if a non-read‑only printer hard disk is installed. This requirement ensures that stored jobs are not deleted if the printer loses power. Print Area Normal Fit to Page Whole Page Sets the logical and physical printable area Notes: • Normal is the factory default setting. When attempting to print data in the non‑printable area defined by the Normal setting, the printer clips the image at the boundary. • Fit to Page fits the page content into the selected paper size. • Whole Page allows the image to be moved into the non‑printable area defined by the Normal setting, but the printer clips the image at the Normal setting boundary. This setting affects only pages printed using a PCL 5e interpreter and has no effect on pages printed using the PCL XL or PostScript interpreter. Download Target RAM Flash Disk Sets the storage location for downloads Notes: • RAM is the factory default setting. Storing downloads in RAM is temporary. • Storing downloads in flash memory or on a printer hard disk places them in permanent storage. Downloads remain in flash memory or on the printer hard disk even when the printer is turned off. • This menu item appears only if a flash and/or disk option is installed. Resource Save Off On Specifies how the printer handles temporary downloads, such as fonts and macros stored in RAM, when the printer receives a print job that requires more memory than is available Notes: • Off is the factory default setting. Off sets the printer to retain downloads only until memory is needed. Downloads are deleted in order to process print jobs. • On sets the printer to retain downloads during language changes and printer resets. If the printer runs out of memory, then 38 Memory Full appears, but downloads are not deleted. Understanding printer menus 219 Menu item Description Print All Order Alphabetical Oldest First Newest First Specifies the order in which held and confidential jobs are printed when Print All is selected Note: Alphabetical is the factory default setting. Finishing menu Menu item Description Sides (Duplex) 1 sided 2 sided Specifies whether duplex (2‑sided) printing is set as the default for all print jobs Notes: • 1 sided is the factory default setting. • You can set 2‑sided printing from the software program. For Windows users, click File > Print, and then click Properties, Preferences, Options, or Setup. For Macintosh users, choose File > Print, and then adjust the settings from the print dialog and pop‑up menus. Duplex Binding Long Edge Short Edge Defines the way duplexed pages are bound and printed Notes: • Long Edge is the factory default setting. Long edge assumes binding along the long edge of the page (left edge for portrait and top edge for landscape). • Short edge assumes binding along the short edge of the page (top edge for portrait and left edge for landscape). Copies 1–999 Specifies the default number of copies for each print job Blank Pages Do Not Print Print Specifies whether blank pages are inserted in a print job Collate On (1,2,1,2,1,2) Off (1,1,1,2,2,2) Stacks the pages of a print job in sequence when printing multiple copies Note: 1 is the factory default setting. Note: Do Not Print is the factory default setting. Notes: • On is the factory default setting. • On stacks the print job in sequence. Understanding printer menus 220 Menu item Description Separator Sheets Off Between Copies Between Jobs Between Pages Specifies whether blank separator sheets are inserted Notes: • None is the factory default setting. • Between Copies inserts a blank sheet between each copy of a print job if Collate is set to On. If Collate is set to Off, then a blank page is inserted between each set of printed pages, such as after all page 1's and after all page 2's. • Between Jobs inserts a blank sheet between print jobs. • Between Pages inserts a blank sheet between each page of a print job. This setting is useful when printing transparencies or when inserting blank pages in a document. Separator Source Tray [x] Manual Feeder Envelope Feeder Specifies the paper source for separator sheets Notes: • Tray 1 (standard tray) is the factory default setting. • From the Paper menu, Configure MP must be set to Cassette for Multipurpose Feeder to appear as a menu setting. Paper Saver Off 2‑Up 3‑Up 4‑Up 6‑Up 9‑Up 12‑Up 16‑Up Specifies that multiple‑page images be printed on one side of a paper Paper Saver Ordering Horizontal Reverse Horizontal Reverse Vertical Vertical Specifies the positioning of multiple‑page images when using Paper Saver Notes: • Off is the factory default setting. • The number selected is the number of page images that will print per side. Notes: • Horizontal is the factory default setting. • Positioning depends on the number of page images and whether they are in portrait or landscape orientation. Paper Saver Orientation Auto Landscape Portrait Specifies the orientation of a multiple‑page document Paper Saver Border None Solid Prints a border when using Paper Saver Staple Job Off On Specifies whether printed output is stapled Note: Auto is the factory default setting. The printer chooses between portrait and landscape. Note: None is the factory default setting. Note: This menu appears only if the printer is equipped with a stapler. Understanding printer menus 221 Menu item Description Offset Pages None Between Copies Between Jobs Offsets pages at certain instances Notes: • None is the factory default setting. • Between Copies offsets each copy of a print job if Collate is set to On. If Collate is set to Off, each set of printed pages are offset, such as all page 1's and all page 2's. • Between Jobs sets the same offset position for the entire print job regardless of the number of copies printed. • This menu item only appears if a stapler option is installed. Quality menu Menu item Description Print Resolution 600 dpi 1200 dpi 1200 Image Q 2400 Image Q 300 dpi Specifies the printed output resolution Pixel Boost Off Fonts Horizontally Vertically Both directions Isolated Adjusts pixels to print a sharper image. Toner Darkness 1–10 Lightens or darkens the print Note: Off is the factory default setting. Notes: • 8 is the factory default setting. • Selecting a smaller number can help conserve toner. Enhance Fine Lines Off On Enables a print mode preferable for files such as architectural drawings, maps, electrical circuit diagrams, and flow charts Notes: • Off is the factory default setting. • You can set this option from the software program. For Windows users, click File > Print, and then click Properties, Preferences, Options, or Setup. For Macintosh users, choose File > Print, and then adjust the settings from the print dialog and pop‑up menus. • To set Enhance Fine Lines using the Embedded Web Server, type the network printer IP address in the address field of your Web browser. Understanding printer menus 222 Menu item Description Gray Correction Auto Off Allows the user to print mid‑gray images Brightness ‑6 to 6 Adjusts brightness in color print jobs Note: Auto is the factory default setting. Notes: • 0 is the factory default setting. • ‑6 is the maximum decrease. 6 is the maximum increase. • This does not affect files where CMYK color specifications are being used. Contrast 0–5 Adjusts contrast in color print jobs Notes: • 0 is the factory default setting. • This does not affect files where CMYK color specifications are being used. Job Accounting menu Menu item Description Job Accounting Log Off On Determines if the scanner creates a log of the print jobs it receives Job Accounting Utilities Lets you print and delete log files or export them to a flash drive Note: Off is the factory default setting. Note: This menu appears only when Job Accounting Log is set to On. Accounting Log Frequency Monthly Weekly Determines how often a log file is created Log Action at End of Frequency None E‑mail Current Log E‑mail & Delete Current Log Post Current Log Post & Delete Current Log Determines how the scanner responds when the frequency threshold expires Disk Near Full Level 1–99 Off Specifies the maximum size of the log file before the scanner executes Disk Near Full Action Note: Monthly is the factory default setting. Note: None is the factory default setting. Note: 5MB is the factory default setting. Understanding printer menus 223 Menu item Description Disk Near Full Action None E‑mail Current Log E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post Current Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All Logs Delete All But Current Determines how the scanner responds when the hard disk is nearly full Disk Full Action None E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All Logs Delete All But Current Determines how the scanner responds when disk usage reaches the maximum limit (100MB) URL to Post Logs Determines where the scanner posts job accounting logs E‑mail Address to Send Logs Specifies the e‑mail address to which the device sends job accounting logs Log File Prefix Note: The current host name defined in the TCP/IP menu is used as the default log file prefix. Notes: • None is the factory default setting. • The value defined in Disk Near Full Level determines when this action is triggered. Note: None is the factory default setting. Utilities menu Menu item Description Remove Held Jobs Confidential Held Not Restored All Removes confidential and held jobs from the scanner hard disk Notes: • Selecting a setting affects only print jobs that are resident in the scanner. Bookmarks, print jobs on flash drives, and other types of held jobs are not affected. • Not Restored removes all Print and Hold jobs that are not restored from the scanner hard disk or memory. Understanding printer menus 224 Menu item Description Format Flash Yes No Formats the flash memory Warning—Potential Damage: Do not turn off the scanner while the flash memory is being formatted. Notes: • Yes deletes all data stored in flash memory. • No cancels the format request. • Flash memory refers to the memory added by installing a flash memory option card in the scanner. • A flash memory option card must be installed in the scanner and operating properly for this menu item to be available. • The flash memory option card must not be read/write‑ or write‑protected. Delete Downloads on Disk Delete Now Do Not Delete Removes downloads from the scanner hard disk, including all held jobs, buffered jobs, and parked jobs Notes: • Delete Now configures the scanner control panel to return to the originating screen after the deletion process is completed. • Do Not Delete sets the scanner control panel to return to the main Utilities menu. Activate Hex Trace Assists in isolating the source of a print job problem Notes: • When activated, all data sent to the scanner is printed in hexadecimal and character representation, and control codes are not executed. • To exit or deactivate Hex Trace, turn the scanner off or reset the scanner. Coverage Estimator Off On Provides an estimate of the percentage coverage of toner on a page. The estimate is printed on a separate page at the end of each print job. Note: Off is the factory default setting. XPS menu Menu item Description Print Error Pages Off On Prints a page containing information on errors, including XML markup errors Note: Off is the factory default setting. PDF menu Menu item Description Scale to Fit No Yes Scales page content to fit the selected paper size Note: No is the factory default setting. Understanding printer menus 225 Menu item Description Annotations Do Not Print Print Prints annotations in a PDF Note: Do Not Print is the factory default setting. PostScript menu Menu item Description Print PS Error Off On Prints a page containing the PostScript error Lock PS Startup Mode Off On Enables users to disable the SysStart file Font Priority Resident Flash/Disk Establishes the font search order Note: Off is the factory default setting. Note: Off is the factory default setting. Notes: • Resident is the factory default setting. • This menu is available only if a formatted flash memory option card or printer hard disk is installed and operating properly. • Make sure the flash memory option card or printer hard disk is not read/write‑, write‑, or password‑protected. • Job Buffer Size must not be set to 100%. PCL Emul menu Menu item Description Font Source Resident Disk Download Flash All Specifies the set of fonts used by the Font Name menu item Notes: • Resident is the factory default setting. Resident shows the factory default set of fonts downloaded in RAM. • Flash and Disk settings show all fonts resident in that option. • The Flash option must be properly formatted and cannot be read/write‑, write‑, or password‑protected. • Download shows all the fonts downloaded in RAM. • All shows all fonts available to any option. Font Name Courier 10 Identifies a specific font and the option where it is stored Note: Courier 10 is the factory default setting. Courier 10 shows the font name, font ID, and the storage location in the printer. The font source abbreviation is R for Resident, F for Flash, K for Disk, and D for download. Understanding printer menus 226 Menu item Description Symbol Set 10U PC‑8 12U PC‑850 Specifies the symbol set for each font name Notes: • 10U PC‑8 is the US factory default setting. 12U PC‑850 is the international factory default setting. • A symbol set is a set of alphabetic and numeric characters, punctuation, and special symbols. Symbol sets support the different languages or specific programs such as math symbols for scientific text. Only the supported symbol sets are shown. PCL Emulation Settings Point Size 1.00–1008.00 Changes the point size for scalable typographic fonts Notes: • 12 is the factory default setting. • Point Size refers to the height of the characters in the font. One point equals approximately 1/72 of an inch. • Point sizes can be increased or decreased in 0.25‑point increments. PCL Emulation Settings Pitch 0.08–100 PCL Emulation Settings Orientation Portrait Landscape Specifies the font pitch for scalable monospaced fonts Notes: • • • • 10 is the factory default setting. Pitch refers to the number of fixed‑space characters per inch (cpi). Pitch can be increased or decreased in 0.01‑cpi increments. For nonscalable monospaced fonts, the pitch appears on the display but cannot be changed. Specifies the orientation of text and graphics on the page Notes: • Portrait is the factory default setting. Portrait prints text and graphics parallel to the short edge of the page. • Landscape prints text and graphics parallel to the long edge of the page. PCL Emulation Settings Lines per Page 1–255 60 64 Specifies the number of lines that print on each page PCL Emulation Settings A4 Width 198 mm 203 mm Sets the printer to print on A4‑size paper Notes: • 60 is the US factory default setting. 64 is the international default setting. • The printer sets the amount of space between each line based on the Lines per Page, Paper Size, and Orientation settings. Select the desired Paper Size and Orientation before setting Lines per Page. Notes: • 198 mm is the factory default setting. • The 203‑mm setting sets the width of the page to allow the printing of eighty 10‑pitch characters. Understanding printer menus 227 Menu item Description PCL Emulation Settings Auto CR after LF Off On Specifies whether the printer automatically performs a carriage return (CR) after a line feed (LF) control command PCL Emulation Settings Auto LF after CR Off On Specifies whether the printer automatically performs a line feed (LF) after a carriage return (CR) control command Tray Renumber Assign MP Feeder Off None 0–199 Assign Tray [x] Off None 0–199 Assign Manual Paper Off None 0–199 Assign Manual Env Off None 0–199 Configures the printer to work with printer software or programs that use different source assignments for trays, drawers, and feeders Tray Renumber View Factory Defaults None Displays the factory default setting assigned to each tray, drawer, or feeder Tray Renumber Restore Defaults Yes No Returns all tray, drawer, and feeder assignments to the factory default settings Note: Off is the factory default setting. Note: Off is the factory default setting. Notes: • Off is the factory default setting. • None is not an available selection. It is only displayed when it is selected by the PCL 5 interpreter. It also ignores the Select Paper Feed command. • 0–199 allows a custom setting to be assigned. Understanding printer menus 228 HTML menu Menu Item Font Name Albertus MT Antique Olive Apple Chancery Arial MT Avant Garde Bodoni Bookman Chicago Clarendon Cooper Black Copperplate Coronet Courier Eurostile Garamond Geneva Gill Sans Goudy Helvetica Hoefler Text Intl CG Times Intl Courier Intl Univers Description Joanna MT Letter Gothic Lubalin Graph Marigold MonaLisa Recut Monaco New CenturySbk New York Optima Oxford Palatino StempelGaramond Taffy Times TimesNewRoman Univers Zapf Chancery NewSansMTCS NewSansMTCT New SansMTJA NewSansMTKO Sets the default font for HTML documents Note: The Times font is used in HTML documents that do not specify a font. Menu item Description Font Size 1–255 pt Sets the default font size for HTML documents Notes: • 12 pt is the factory default setting. • Font size can be increased in 1‑point increments. Scale 1–400% Scales the default font for HTML documents Notes: • 100% is the factory default setting. • Scaling can be increased in 1% increments. Orientation Portrait Landscape Sets the page orientation for HTML documents Note: Portrait is the factory default setting. Understanding printer menus 229 Menu item Description Margin Size 8–255 mm Sets the page margin for HTML documents Notes: • 19 mm is the factory default setting. • Margin size can be increased in 1‑mm increments. Backgrounds Print Do Not Print Specifies whether to print backgrounds on HTML documents Note: Print is the factory default setting. Image menu Menu item Description Auto Fit On Off Selects the optimal paper size, scaling, and orientation Invert Off On Inverts bi‑tonal monochrome images Scaling Best Fit Anchor Center Fit Height/Width Fit Height Fit Width Anchor Top Left Scales the image to fit the selected paper size Orientation Portrait Landscape Rev Portrait Rev Landscape Sets the image orientation Note: On is the factory default setting. It overrides scaling and orientation settings for some images. Notes: • Off is the factory default setting. • This setting does not apply to GIF or JPEG images. Notes: • Best Fit is the factory default setting. • When Auto Fit is set to On, Scaling is automatically set to Best Fit. Note: Portrait is the factory default setting. Help menu The Help menu consists of a series of Help pages that are stored in the scanner as PDF files. They contain information about using the scanner and performing various tasks, including copying, scanning, and faxing. English, French, German, and Spanish translations are stored in the scanner. Other translations are available on the Lexmark Web site at www.lexmark.com. Understanding printer menus 230 Menu item Description Print All Guides Prints all the guides Copy Guide Provides information about making copies and changing settings Fax Guide Provides information about sending faxes using fax numbers, shortcut numbers, or the address book, and about changing settings E‑mail Guide Provides information about sending e‑mails using addresses, shortcut numbers, or the address book, and about changing settings FTP Guide Provides information about scanning documents directly to an FTP server using an FTP address, shortcut numbers, or the address book, and about changing settings Print Defects Guide Provides help in resolving repeating defects in copies or prints Information Guide Provides help in locating additional information Supplies Guide Provides part numbers for ordering supplies Maintaining the scanner 231 Maintaining the scanner Periodically, certain tasks are required to maintain optimum print quality. Cleaning the exterior of the scanner 1 Make sure the scanner is turned off and unplugged from the wall outlet. CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the scanner, unplug the power cord from the wall outlet and disconnect all cables from the scanner before proceeding. 2 Remove paper from the standard exit bin. 3 Dampen a clean, lint‑free cloth with water. Warning—Potential Damage: Do not use household cleaners or detergents, as they may damage the finish of the scanner. 4 Wipe only the exterior of the scanner, including the exit tray. Warning—Potential Damage: Using a damp cloth to clean the interior may cause damage to your scanner. 5 Make sure the paper support and exit tray are dry before using the scanner. Cleaning the scanner glass Clean the scanner glass if you encounter print quality problems, such as streaks on copied or scanned images. 1 Slightly dampen a soft, lint-free cloth or paper towel with water. 2 Open the scanner cover. 1 2 1 White underside of the scanner cover 2 Scanner glass 3 Wipe the scanner glass until it is clean and dry. 4 Wipe the white underside of the scanner cover until it is clean and dry. 5 Close the scanner cover. Maintaining the scanner 232 Cleaning the ADF glass 1 Slightly dampen a soft, lint-free cloth or paper towel with water. Notes: • You may also dampen a paper towel with ammonia-free, deionized glass cleaner. • The cleaning kit for the scanner glass could also be used for this task. 2 Open the ADF cover. 3 Wipe the upper and lower ADF glass until they are clean and dry. 4 Close the ADF cover. Cleaning the ADF parts Clean the ADF parts periodically to ensure the ADF feeds paper properly. Residue on the ADF parts may cause scan quality issues and false paper jam messages. Maintaining the scanner 233 When cleaning ADF parts, use the cleaning kit that came with the scanner. 1 Remove the cleaning kit from its container under the exit tray. 2 Unpack and unfold the cleaning cloth. 2 3 1 3 Open the ADF cover. 4 Using the cleaning cloth, wipe the rollers in the upper portion of the ADF until all residue is removed. 1 2 1 Two rollers that do not rotate freely 2 Six rollers that rotate freely Maintaining the scanner 234 a To clean the rollers that do not rotate freely, push each roller inward, rotate it, then wipe it with the cleaning cloth. 1 2 b To clean the rollers that rotate freely, wipe the rollers until all residue is removed. Maintaining the scanner 235 5 Using the cleaning cloth, wipe the rollers in the lower portion of the ADF until all residue is removed. 1 2 1 Six rollers that do not rotate freely 2 Six rollers that rotate freely a To clean the rollers that do not rotate freely, manually rotate the last roller toward the ADF entrance. This will reposition the other rollers that do not rotate freely. Maintaining the scanner 236 b To clean the rollers that rotate freely, wipe the rollers until all residue is removed. 6 Wait for 3 minutes to let the rollers dry. Cleaning the touch screen Clean the scanner touch screen regularly to remove fingerprints and smudges. 1 Make sure the scanner is turned off and unplugged from the wall outlet. CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the scanner, unplug the power cord from the wall outlet and disconnect all cables from the scanner before proceeding. 2 Remove the cleaning kit from the compartment under the exit tray. 3 Unpack the cleaning kit. 4 Wipe the touch screen with the wet cloth first, and then with the dry cloth. Warning—Potential Damage: Do not use liquids, household cleaners, or detergents, as they may damage the touch screen. Storing supplies Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing until you are ready to use them. Do not expose supplies to: • Direct sunlight • Temperatures above 35°C (95°F) Maintaining the scanner • • • • 237 High humidity above 80% Salty air Corrosive gases Heavy dust Checking the status of supplies A message appears on the display when a replacement supply item is needed or when maintenance is required. Checking the status of supplies from the scanner control panel From the home screen, touch Status/Supplies > View Supplies. Checking the status of supplies from a network computer Note: The computer must be connected to the same network as the scanner. 1 Type the scanner IP address or host name in the address field of your Web browser. If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or menu settings page and locate the information in the TCP/IP section. 2 Click Device Status. The Device Status page appears, displaying a summary of supply levels. Ordering supplies To order parts and supplies in the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark authorized supplies dealers in your area. In other countries or regions, visit the Lexmark Web site at www.lexmark.com or contact the place where you purchased the printer. Note: All life estimates for printer supplies assume printing on letter‑ or A4‑size plain paper. Ordering scanner supplies Ordering a cleaning kit Clean the ADF parts periodically to maintain the optimal performance of the device. Part name Part number ADF feed roller cleaning cloth 16J0900 Ordering a separator pad When Replace separator pad appears on the display, order a separator pad. Maintaining the scanner 238 Part name Part number Separator pad 40X6447 Ordering printer supplies Ordering print cartridges When 88 Cartridge low appears or when the print becomes faded: 1 Remove the print cartridge. 2 Firmly shake the cartridge side‑to‑side and front‑to‑back several times to redistribute toner. 3 Reinsert the cartridge and continue printing. Note: Repeat this procedure multiple times until the print remains faded, and then replace the cartridge. Recommended print cartridges Part name Lexmark Return Program Cartridge Regular cartridge Print cartridge T650A11A T650A21A High-yield print cartridge T650H11A T650H21A Extra-high-yield print cartridge* T654X11A T654X21A High-yield print cartridge for Label applications T650H04A Not applicable Extra-high-yield print cartridge for Label T654X04A applications* Not applicable For the US and Canada For Europe, the Middle East, and Africa Print cartridge T650A11E T650A21E High-yield print cartridge T650H11E T650H21E Extra-high-yield print cartridge* T654X11E T654X21E High-yield print cartridge for Label applications T650H04E Not applicable Extra-high-yield print cartridge for Label T654X04E applications* Not applicable * Available for the T654 models. Maintaining the scanner Part name 239 Lexmark Return Program Cartridge Regular cartridge Print cartridge T650A11P T650A21P High-yield print cartridge T650H11P T650H21P Extra-high-yield print cartridge* T654X11P T654X21P High-yield print cartridge for Label applications T650H04P Not applicable Extra-high-yield print cartridge for Label T654X04P applications* Not applicable For the Asia Pacific Region For Latin America Print cartridge T650A11L T650A21L High-yield print cartridge T650H11L T650H21L Extra-high-yield print cartridge* T654X11L T654X21L High-yield print cartridge for Label applications T650H04L Not applicable Extra-high-yield print cartridge for Label T654X04L applications* Not applicable * Available for the T654 models. Ordering a maintenance kit When 80 Routine maintenance appears, order a maintenance kit. The maintenance kit contains all the items necessary to replace the pick rollers, the charge roll, the transfer roller, and the fuser. Notes: • Using certain types of paper may require more frequent replacement of the maintenance kit. • The charge roll, fuser, pick rollers, and transfer roller can also be individually ordered and replaced as necessary. • To check the fuser type (T1 or T2) installed in the printer, remove the print cartridge, and then view the label on the fuser. Part name Type Part number Maintenance kit (T1 fuser) 100 V 40X4723 110 V 40X4724 220 V 40X4765 100 V 40X4766 110 V 40X4767 220 V 40X4768 Maintenance kit (T2 fuser) Ordering charge rolls When toner fog or background shading appears on printed pages, order replacement charge rolls. Maintaining the scanner 240 Part name Part number Charge roll assembly 40X5852 Ordering a fuser To check the fuser type (T1 or T2) installed in the printer, remove the print cartridge, and then view the label on the fuser. Part name Part number T1 fuser 40X1870 (100 V) 40X4418 (110 V) 40X1871 (220 V) T2 fuser 40X5853 (100 V) 40X5854 (110 V) 40X5855 (220 V) Ordering a fuser wiper When Replace wiper appears on the display, order a fuser wiper. Part name Part number Fuser wiper 40X4417 Ordering pick rollers When the paper fails to properly feed from the tray, order new pick rollers. Part name Part number Pick rollers 40X4308 Ordering staple cartridges Part name Part number Staple cartridges–3 pack 25A0013 For more information, see the illustrations inside the stapler door. Ordering a transfer roll assembly When toner smudges appear on the front or back of printed pages, order a replacement transfer roller. Part name Part number Transfer roll assembly 40X1886 Maintaining the scanner 241 Replacing supplies Replacing the separator pad 1 Turn the printer off, and then open the ADF cover. 2 Remove the separator pad. 1 2 3 Unpack the new separator pad, and then install it in the scanner. 2 1 1 2 Maintaining the scanner 242 4 Close the ADF cover. 5 Dispose of the old separator pad. 1 2 Securing the memory before moving the scanner Statement of Volatility Your scanner contains various types of memory that are capable of storing device and network settings, information from embedded solutions, and user data. The following are the types of memory and the types of data they store: • Volatile memory—Your device utilizes standard Random Access Memory (RAM) to temporarily buffer user data during simple print and copy jobs. • Non‑volatile memory—Your device may utilize two forms of non-volatile memory: EEPROM and NAND (flash memory). Both types are used to store the operating system, device settings, network information, scanner and bookmark settings, and embedded solutions. • Hard disk memory—Some devices have a hard disk drive installed. The scanner hard disk is designed for device‑specific functionality and cannot be used for long term storage for data that is not print‑related. The hard disk does not provide the capability for users to extract information, create folders, create disk or network file shares, or FTP information directly from a client device. The hard disk can retain buffered user data from complex scan, print, copy, and fax jobs, as well as form data, and font data. There are several circumstances where you may want to erase the contents of memory of devices installed in the scanner. A partial list includes: • The scanner is being decommissioned. • The scanner hard drive is being replaced. Maintaining the scanner 243 • The scanner is being moved to a different department or location. • The scanner is being serviced by someone from outside your organization. • The scanner is being removed from your premises for service. Disposing of a printer or scanner hard drive Note: Not all printers or scanners have a hard disk installed. In high‑security environments, it may be necessary to take additional steps to ensure that confidential data stored on the scanner hard disk cannot be accessed once the scanner—or its hard disk—is removed from your premises. • Degaussing—Flushes the hard drive with a magnetic field that erases stored data • Crushing—Physically compresses the hard disk to break component parts and render them unreadable • Milling—Physically shreds the hard disk into small metal bits Note: The only way to guarantee that all data is completely erased is to physically destroy each memory device on which data could have been stored. Erasing volatile memory The volatile memory (RAM) installed in your scanner requires a power source to retain information. To erase the buffered data, simply power down the device. Erasing non‑volatile memory • Individual settings, device and network settings, security settings, and embedded solutions—Erase information and settings by selecting Wipe All Settings in the Configuration menu. • Fax data—Erase fax settings and data by selecting Wipe All Settings in the Configuration menu. 1 Turn off the scanner. 2 Hold down 2 ABC and 6 MNO while turning the scanner on. Release the buttons only when the screen with the progress bar appears. The scanner performs a power-on sequence, and then the Configuration menu appears. When the scanner is fully powered up, the touch screen displays a list of functions, instead of the standard home screen icons. 3 Touch Wipe All Settings. The scanner will reboot several times during this process. Note: Wipe All Settings securely removes device settings, solutions, jobs, faxes, and passwords in the scanner. 4 Touch Back > Exit Config Menu. The scanner will power‑on reset, and then return to normal operating mode. Maintaining the scanner 244 Erasing scanner hard disk memory Configuring Disk Wiping lets you remove residual confidential material left by scan, print, copy, and fax jobs, by securely overwriting files that have been marked for deletion. 1 Turn off the scanner. 2 Hold down 2 ABC and 6 MNO while turning the scanner on. Release the buttons only when the screen with the progress bar appears. The scanner performs a power-on sequence, and then the Configuration menu appears. When the scanner is fully powered up, the touch screen displays a list of functions, instead of the standard home screen icons. 3 Touch Wipe Disk, and then touch one of the following: • Wipe disk (fast)—This lets you overwrite the disk with all zeroes in a single pass. • Wipe disk (secure)—This lets you overwrite the disk with random bit patterns several times, followed by a verification pass. A secure overwrite is compliant with the DoD 5220.22‑M standard for securely erasing data from a hard disk. Highly confidential information should be wiped using this method. 4 Touch Yes to proceed with disk wiping. A status bar will indicate the progress of the disk wiping task. Note: Disk wiping can take from several minutes to more than an hour, during which the scanner will be unavailable for other user tasks. 5 Touch Back > Exit Config Menu. The scanner will power‑on reset, and then return to normal operating mode. Moving the scanner Before moving the scanner CAUTION—POTENTIAL INJURY: Before moving the scanner, follow these guidelines to avoid personal injury or scanner damage: • Turn off the scanner using the power switch, and then unplug the power cord from the wall outlet. • Disconnect all cords and cables from the scanner before moving it. Warning—Potential Damage: Damage to the scanner caused by improper moving is not covered by the scanner warranty. Moving the scanner to another location Warning—Potential Damage: Damage to the scanner caused by improper moving is not covered by the scanner warranty. CAUTION—POTENTIAL INJURY: Follow these guidelines to avoid personal injury or scanner damage: • Make sure your fingers are not under the scanner when you set it down. • Put the scanner on a flat and stable surface. • Before setting up the scanner, make sure there is adequate clearance around it. Maintaining the scanner The scanner can be safely moved to another location by following these precautions: • Keep the scanner in an upright position. • Avoid severe jarring movements. • Make sure the scan bar is in the home position. 1 From the home screen, navigate to: > Lock Scanner Head 2 Turn off the scanner and printer. 3 Lock the scan bar. Shipping the scanner When shipping the scanner, use the original packaging or call the place of purchase for a relocation kit. 245 Administrative support 246 Administrative support Finding advanced networking and administrator information This chapter covers basic administrative support tasks using the Embedded Web Server. For more advanced system support tasks, see the Networking Guide on the Software and Documentation CD and the Embedded Web Server Administrator's Guide on the Lexmark Web site at http://support.lexmark.com. Checking the status of the scanner 1 Type the scanner IP address or host name in the address field of your Web browser. If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or menu settings page and locate the information in the TCP/IP section. 2 Click Device Status. The device status shows the following: • • • • Paper tray settings Level of toner in the toner or print cartridge Percentage of life remaining in the maintenance kit Capacity measurement of certain scanner parts Checking the virtual display 1 Access the Embedded Web Server associated with your scanner. Type the scanner IP address or host name in the address field of your Web browser. If you do not know the IP address of host name of the scanner, then you can: • View the information on the printer control panel home screen, or in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or menu settings page and locate the information in the TCP/IP section. 2 Check the virtual display that appears in the top left corner of the screen. The virtual display works as an actual display would work on a scanner control panel. Setting up e‑mail alerts Configure the scanner to send your e‑mail alerts when the supplies are getting low or when the paper needs to be changed or added, or when there is a paper jam. 1 Type the scanner IP address or host name in the address field of your Web browser. Administrative support 247 If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or menu settings page and locate the information in the TCP/IP section. 2 Click Settings > E‑mail Alert Setup. 3 Select the items for notification, and type the e‑mail addresses. 4 Click Submit. Note: For information on setting up the e‑mail server, contact your system support person. Viewing reports You can view some reports from the Embedded Web Server. These reports are useful for assessing the status of the printer, network, and supplies. To view reports from a network printer: 1 Type the scanner IP address in the address field of your Web browser. If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or menu settings page and locate the information in the TCP/IP section. 2 Click Reports, and then click the type of report you want to view. Restoring factory default settings If you want to retain a list of the current menu settings for reference, then print a menu settings page before restoring the factory default settings. Warning—Potential Damage: Restoring factory defaults returns most printer settings to the original factory default settings. Exceptions include the display language, custom sizes and messages, and network/port menu settings. All downloads stored in RAM are deleted. Downloads stored in flash memory or on a printer hard disk are not affected. From the home screen, navigate to: > Settings > General Settings > Factory Defaults > Restore Now > Submit Clearing jams 248 Clearing jams By carefully selecting paper and loading it properly, you can avoid most jams. If jams do occur, follow the steps outlined in this section. To clear a jam message and resume printing, clear the entire paper path, and then touch Continue, jam cleared on the home screen. If Jam Recovery is set to On, then the printer prints a new copy of the page that jammed. If Jam Recovery is set to Auto, then the printer reprints the jammed page if enough printer memory is available. Avoiding jams Paper tray recommendations • • • • • Make sure the paper lies flat in the tray. Do not remove a tray while the printer is printing. Do not load a tray while the printer is printing. Load it prior to printing, or wait for a prompt to load it. Do not load too much paper. Make sure the stack height does not exceed the indicated maximum height. Make sure the guides in the tray or the multipurpose feeder are properly positioned and are not pressing too tightly against the paper or envelopes. • Push the tray in firmly after loading paper. Paper recommendations • Use only recommended paper or specialty media. • Do not load wrinkled, creased, damp, bent, or curled paper. • Flex and straighten paper before loading it. • • • • Do not use paper that has been cut or trimmed by hand. Do not mix paper sizes, weights, or types in the same stack. Make sure all paper sizes and types are set correctly in the scanner control panel menus. Store paper per manufacturer recommendations. Understanding jam numbers and locations When a jam occurs, a message indicating the jam location appears on the display. Open doors and covers and remove trays to access jam locations. To resolve any paper jam message, you must clear all jammed paper from the paper path. Clearing jams 249 2 9 10 3 4 1 8 7 11 12 6 Area Jam numbers What to do 1 200–201 Open the front door to remove the print cartridge, and then remove the jammed paper. 2 202–203 Remove the jammed paper from the top rear door or standard exit bin. 3 230 4 231–239 6 24x Pull out the specified tray, and then remove the jammed paper. 7 250 Remove the jammed paper from the multipurpose feeder. 8 260 Lift the envelope weight; and then remove the jammed envelope. 9 281 Remove jammed paper from the stapler exit bin. 10 283 Open staple door, remove the staple cartridge, and then remove the jammed staple. 11 291 Close the scanner glass cover. 12 290 Close the ADF cover. 2yy.xx Remove the jammed paper from the bottom rear door or the front portion of Tray 1. Open the duplex door, and then remove the jammed paper. Open the ADF cover, and then remove the jammed paper. 200–201 paper jams CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching. 1 Push the release latch, and then lower the multipurpose feeder door. 2 Push the release latch, and then open the front cover. 4 2 1 3 Clearing jams 3 Lift and pull the print cartridge out of the printer. Warning—Potential Damage: Do not touch the photoconductor drum on the underside of the cartridge. Use the cartridge handle whenever you are holding the cartridge. 4 Place the print cartridge aside on a flat, smooth surface. Warning—Potential Damage: Do not leave the cartridge exposed to light for extended periods. 5 Firmly grasp the jammed paper on each side, and then gently pull it out. Notes: • The jammed paper may be covered with unfused toner which can stain garments and skin. • Make sure all paper fragments are removed. • If the paper is not easy to remove, then open the rear door and remove the paper from there. 6 Align and reinstall the print cartridge. 7 Close the front cover. 8 Close the multipurpose feeder door. 9 From the scanner control panel, touch Continue, jam cleared. 202–203 paper jams CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching. 250 Clearing jams Paper jam inside the printer 1 Pull down the top rear door. 2 Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 3 Close the top rear door. 4 From the scanner control panel, touch Continue, jam cleared. Paper jam in the standard exit bin Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 251 Clearing jams 230 paper jam Paper jam in the duplex unit 1 Remove the standard tray from the printer. 2 Pull down the bottom rear door. 252 Clearing jams 253 3 Push down the tab. 4 Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 5 Close the bottom rear door. 6 Insert the standard tray. 7 From the scanner control panel, touch Continue, jam cleared. Paper jam in the standard tray 1 Remove the standard tray from the printer. 2 Push down the tab. 1 2 3 Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. Clearing jams 254 4 Insert the standard tray. 5 From the scanner control panel, touch Continue, jam cleared. 231–239 paper jams Paper jam in the duplex unit 1 Push in and hold the latch while pulling up the rear door of the optional duplex unit. 2 1 2 Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 3 Close the rear duplex door. 4 From the scanner control panel, touch Continue, jam cleared. Clearing jams Paper jam in the standard tray 1 Remove the standard tray from the printer. 2 Remove the duplex jam access tray. 3 Raise the recessed duplex bar. 4 Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 5 Insert the duplex jam access tray. 6 Insert the standard tray. 7 From the scanner control panel, touch Continue, jam cleared. 255 Clearing jams 24x paper jam 1 Pull out the tray indicated on the display. 2 Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 3 Reinsert the tray. 4 From the scanner control panel, touch Continue, jam cleared. 5 If the jam message persists for a 250‑ or 550‑sheet tray, then remove the tray from the printer. 6 Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 7 Reinsert the tray. 8 From the scanner control panel, touch Continue, jam cleared. 256 Clearing jams 257 250 paper jam 1 From the multipurpose feeder, firmly grasp the jammed paper on each side, and then gently pull it out. 2 Flex the sheets of paper back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level surface. 3 Reload paper into the multipurpose feeder. 4 Slide the paper guide until it lightly rests against the edge of the paper. 5 From the scanner control panel, touch Continue, jam cleared. Clearing jams 258 260 paper jam The envelope at the bottom of the stack enters the printer first. 1 Lift the envelope weight, and then remove all the envelopes. 2 If the jammed envelope has entered the printer and cannot be pulled out, then lift the envelope feeder up and out of the printer. Set it aside. 3 Remove the jammed envelope from the printer. Note: Make sure all paper fragments are removed. If you cannot remove the envelope, then the print cartridge will have to be removed. a Lift and pull the print cartridge out of the printer. Warning—Potential Damage: Do not touch the photoconductor drum on the underside of the cartridge. Use the cartridge handle whenever you are holding the cartridge. b Place the print cartridge aside on a flat, smooth surface. Warning—Potential Damage: Do not leave the cartridge exposed to light for extended periods. c Remove the jammed envelope. Note: Make sure all paper fragments are removed. d Align and reinstall the print cartridge. Clearing jams 4 Reinstall the envelope feeder. Make sure it snaps into place. 5 Flex and stack the envelopes. 6 Reload the envelopes in the envelope feeder. 7 Adjust the paper guide. 8 Lower the envelope weight. 9 From the scanner control panel, touch Continue, jam cleared. 281 paper jam 1 From the stapler exit bin, firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 2 From the scanner control panel, touch Continue, jam cleared. 259 Clearing jams 283 paper jam 1 Press the latch to open the stapler door. 2 Pull the latch of the staple cartridge holder down, and then pull the holder out of the printer. 3 Use the metal tab to lift the staple guard, and then remove any loose staples. 260 Clearing jams 4 Press down on the staple guard until it snaps into place. 5 Push the cartridge holder firmly back into the stapler unit until the cartridge holder clicks into place. 6 Close the stapler door. 7 From the scanner control panel, touch Continue, jam cleared. 2yy.xx paper jams The scanner failed to feed one or more pages through the ADF. 1 Remove all original documents from the ADF. Note: The message clears when the pages are removed from the ADF. 2 Open the ADF cover. 3 Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 4 Close the ADF cover. 5 Reload original documents into the ADF, straighten the stack, and then adjust the paper guide. 261 Troubleshooting 262 Troubleshooting The indicator light is blinking The indicator light blinks red until you set up fax and e‑mail. To disable the blinking light, follow these steps: Note: Before completing these instructions for a scanner on a network, make sure the fax cables are connected. 1 From the home screen, navigate to: Menus > Settings > General Settings 2 Touch the arrows next to Run initial setup, and then touch Yes > Submit. 3 Turn the scanner off, and then turn the scanner back on. 4 From the scanner control panel, touch your language. 5 Touch your country or region, and then touch Continue. 6 Select your time zone, and then touch Continue. 7 Touch Fax and E‑mail to clear the icons, and then touch Continue. Note: You can use these same steps to enable fax and e‑mail. Understanding printer messages Change [paper source] to [custom type name] Try one or more of the following: • Touch Use current [paper source] to ignore the message and print from the selected tray. • Load the correct paper size and type in the tray, verify the paper size and type settings are specified in the scanner control panel Paper menu, and then touch Paper changed, continue. • Touch Cancel job to cancel the print job. Change [paper source] to [custom string] Try one or more of the following: • Touch Use current [paper source] to ignore the message and print from the selected tray. • Load the correct paper size and type in the tray, verify the paper size and type settings are specified in the scanner control panel Paper menu, and then touch Paper changed, continue. • Touch Cancel job to cancel the print job. Troubleshooting 263 Change [paper source] to [paper size] Try one or more of the following: • Touch Use current [paper source] to ignore the message and print from the selected tray. • Load the correct paper size and type in the tray, verify the paper size and type settings are specified in the scanner control panel Paper menu, and then touch Paper changed, continue • Touch Cancel job to cancel the print job. Change [paper source] to [paper type] [paper size] Try one or more of the following: • Touch Use current [paper source] to ignore the message and print from the selected tray. • Load the correct paper size and type in the tray, verify the paper size and type settings are specified in the scanner control panel Paper menu, and then touch Paper changed, continue. • Touch Cancel job to cancel the print job. Check duplex connection Try one or more of the following: • Turn the printer off and then back on. If the error occurs a second time, then: 1 2 3 4 5 6 Turn the printer off. Unplug the power cord from the wall outlet. Remove the duplex unit. Reattach the duplex unit. Connect the power cord to a properly grounded electrical outlet. Turn the printer back on. If the error occurs again, then: 1 2 3 4 Turn the printer off. Unplug the power cord from the wall outlet. Remove the duplex unit. Contact customer support. • From the scanner control panel, touch Continue to clear the message and print without using the duplex unit. Check tray [x] connection Try one or more of the following: • Turn the printer off and then back on. If the error occurs a second time, then: 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 If an optional duplex unit is installed, then remove it. Troubleshooting 4 5 6 7 264 Remove the indicated tray. Reattach the tray. Connect the power cord to a properly grounded electrical outlet. Turn the printer back on. If the error occurs again, then: 1 2 3 4 Turn the printer off. Unplug the power cord from the wall outlet. Remove the tray. Contact customer support. • From the scanner control panel, touch Continue to clear the message and print without using the tray. Close door or insert cartridge The cartridge is missing or not installed correctly. Insert the cartridge and close all doors and covers. Close finisher side door Close the side door of the finisher. Disk corrupted The scanner attempted a hard disk recovery on a corrupted scanner hard disk, and the hard disk cannot be repaired. The hard disk must be reformatted. Touch Format disk to reformat the hard disk and clear the message. Note: Formatting deletes all the files stored on the hard disk. Disk full, scan job canceled The scan job cannot continue because there is insufficient disk space. Touch Continue to clear the message. Disk near full. Securely clearing disk space. Try one or more of the following: • Touch Continue to clear the message and continue printing. • Delete fonts, macros, and other data stored on the scanner hard disk. • Install a hard disk with higher capacity. Error reading USB drive. Remove USB. An unsupported USB device has been inserted. Remove the USB device, and then install a supported one. Troubleshooting 265 Error reading USB hub. Remove hub. An unsupported USB hub has been inserted. Remove the USB hub, and then install a supported one. If restarting job, replace originals that have not begun to exit the scanner Try one or more of the following: • Touch Cancel job to clear the message and cancel the scan job. • Touch Scan from automatic feeder to continue scanning from the ADF immediately after the last successful scan job. • Touch Scan from flatbed to continue scanning from the scanner immediately after the last successful scan job. • Touch Finish job without further scanning to end the last successful scan job. • Touch Restart job to restart the scan job with the same settings from the previous scan job. Insert staple cartridge Try one or more of the following: • Insert a staple cartridge. • Touch Continue to clear the message and print without using the staple finisher. Insert Tray [x] Insert the specified tray into the printer. Install bin [x] Try one or more of the following: • Install the specified exit bin: 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Install the specified exit bin. 4 Connect the power cord to a properly grounded electrical outlet. 5 Turn the printer back on. • Cancel the print job. Install duplex Try one or more of the following: • Install the duplex unit: 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Install the duplex unit. Troubleshooting 266 4 Connect the power cord to a properly grounded outlet. 5 Restart the printer. • Cancel the current job. Install envelope feeder Try one or more of the following: • Install the envelope feeder. 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Install the envelope feeder. 4 Connect the power cord to a properly grounded electrical outlet. 5 Turn the printer back on. • Cancel the print job. Install Tray [x] Try one or more of the following: • Install the specified tray: 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Install the specified tray. 4 Connect the power cord to a properly grounded electrical outlet. 5 Turn the printer back on. • Cancel the print job. Install MICR Cartridge The printer does not have a MICR cartridge installed. Install a MICR cartridge to continue printing. Load [src] with [custom type name] Try one or more of the following: • Load the specified paper in the tray or feeder. • Touch Paper loaded, continue to clear the message and continue printing. If the printer finds a tray that has the correct paper type and size, it feeds from that tray. If the printer cannot find a tray with the correct paper type and size, it prints from the default paper source. • Cancel the print job. Troubleshooting 267 Load [src] with [custom string] Try one or more of the following: • Load the specified paper in the tray or feeder. • Touch Paper loaded, continue to clear the message and continue printing. If the printer finds a tray that has the correct paper type and size, it feeds from that tray. If the printer cannot find a tray with the correct paper type and size, it prints from the default paper source. • Cancel the print job. Load [src] with [size] Try one or more of the following: • Load the specified paper in the tray or feeder. • Touch Paper loaded, continue to clear the message and continue printing. If the printer finds a tray that has the correct paper type and size, it feeds from that tray. If the printer cannot find a tray with the correct paper type and size, it feeds from the default paper source. • Cancel the print job. Load [src] with [type] [size] Try one or more of the following: • Load the specified paper in the tray or feeder. • Touch Paper loaded, continue to clear the message and continue printing. If the printer finds a tray that has the correct paper type and size, it feeds from that tray. If the printer cannot find a tray with the correct paper type and size, it feeds from the default paper source. • Cancel the print job. Load Manual Feeder with [custom type name] Try one or more of the following: • • • • Load the specified paper in the manual feeder. Touch Prompt each page, paper loaded or Do not prompt, paper loaded to clear the message and continue printing. Touch Automatically select paper to use the paper loaded in the tray. Cancel the print job. Load Manual Feeder with [custom string] Try one or more of the following: • • • • Load the specified paper in the manual feeder. Touch Prompt each page, paper loaded or Do not prompt, paper loaded to clear the message and continue printing. Touch Automatically select paper to use the paper loaded in the tray. Cancel the print job. Troubleshooting 268 Load Manual Feeder with [paper size] Try one or more of the following: • • • • Load the specified paper in the manual feeder. Touch Prompt each page, paper loaded or Do not prompt, paper loaded to clear the message and continue printing. Touch Automatically select paper to use the paper loaded in the tray. Cancel the print job. Load Manual Feeder with [paper type] [paper size] Try one or more of the following: • • • • Load the specified paper in the manual feeder. Touch Prompt each page, paper loaded or Do not prompt, paper loaded to clear the message and continue printing. Touch Automatically select paper to use the paper loaded in the tray. Cancel the print job. Load staples Try one or more of the following: • Replace the specified staple cartridge in the finisher. • Touch Continue to clear the message and continue printing. Note: The print job will be stapled if the staple cartridge is replaced or inserted. • Touch Cancel job to cancel the print job. Paper changes needed Try one or more of the following: • Touch Use current supplies to clear the message and continue printing. • Cancel the current print job. Printer and scanner not connected, check connection and restart both devices Try one or more of the following: • Make sure the Ethernet cable is properly connected to the printer and the scanner. • Restart the printer and scanner. Reattach bin [x] Try one or more of the following: • Turn the printer off and then back on. • Reattach the specified bin: 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. Troubleshooting 3 4 5 6 Remove the specified bin. Reattach the bin. Connect the power cord to a properly grounded electrical outlet. Turn the printer back on. • Remove the specified bin: 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Remove the specified bin. 4 Contact Customer Support. • Touch Continue to clear the message and print without using the specified bin. Reattach bin [x] – [y] Try one or more of the following: • Turn the printer off and then back on. • Reattach the specified bins: 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Remove the specified bins. 4 Reattach the bins. 5 Connect the power cord to a properly grounded electrical outlet. 6 Turn the printer back on. • Remove the specified bins: 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Remove the specified bins. 4 Contact Customer Support. • Touch Continue to clear the message and print without using the specified bins. Reattach envelope feeder Try one or more of the following: • Turn the printer off and then back on. If the error occurs a second time, then: 1 2 3 4 5 6 Turn the printer off. Unplug the power cord from the wall outlet. Remove the envelope feeder. Reattach the envelope feeder. Connect the power cord to a properly grounded electrical outlet. Turn the printer back on. 269 Troubleshooting 270 If the error occurs again, then: 1 2 3 4 Turn the printer off. Unplug the power cord from the wall outlet. Remove the envelope feeder. Contact customer support. • From the scanner control panel, touch Continue to clear the message and print without using the envelope feeder. Remove packaging material, [area name] Remove any remaining packaging material from the specified location. Remove paper from standard output bin Remove the stack of paper from the standard exit bin. Remove paper from bin [x] Remove the paper from the specified bin. The printer automatically senses paper removal and resumes printing. If removing the paper does not clear the message, then touch Continue. Remove paper from all bins Output bins have reached their capacity. Remove paper from all output bins to clear the message and continue printing. Remove paper from [linked bin set name] Remove the paper from the specified bin. The printer automatically senses paper removal and resumes printing. If removing the paper does not clear the message, then touch Continue. Replace all originals if restarting job. Try one or more of the following: • Touch Cancel job to clear the message and cancel the scan job. • Touch Scan from automatic feeder to continue scanning from the ADF immediately after the last successful scan job. • Touch Scan from flatbed to continue scanning from the scanner immediately after the last successful scan job. • Touch Finish job without further scanning to end the last successful scan job. • Touch Restart job to restart the scan job with the same settings from the previous scan job. Troubleshooting 271 Replace jammed originals if restarting job. Try one or more of the following: • Touch Cancel job to clear the message and cancel the scan job. • Touch Scan from automatic feeder to continue scanning from the ADF immediately after the last successful scan job. • Touch Scan from flatbed to continue scanning from the scanner immediately after the last successful scan job. • Touch Finish job without further scanning to end the last successful scan job. • Touch Restart job to restart the scan job with the same settings from the previous scan job. Replace last scanned page and jammed originals if restarting job. Try one or more of the following: • Touch Cancel job to clear the message and cancel the scan job. • Touch Scan from automatic feeder to continue scanning from the ADF immediately after the last successful scan job. • Touch Scan from flatbed to continue scanning from the scanner immediately after the last successful scan job. • Touch Finish job without further scanning to end the last successful scan job. • Touch Restart job to restart the scan job with the same settings from the previous scan job. Replace pick roller The scanner needs to be serviced. For more information, contact customer support. Replace wiper Try one or more of the following: • Replace the fuser wiper in the printer. • From the scanner control panel, touch Continue to clear the message and continue printing. Replace separator pad Try one or more of the following: • Replace the separator pad in the scanner. • From the scanner control panel, touch Supply replaced to clear the message and reset the separator pad count to 0. Note: The device assumes that the separator pad has been replaced. • Touch Ignore to clear the message. Note: The message reappears when the device is turned back on. Troubleshooting 272 Restore Held Jobs? Try one or more of the following: • Touch Restore to restore all held jobs stored on the scanner hard disk. • Touch Do not restore if you do not want any print jobs to be restored. Scan document too long The scan job exceeds the maximum number of pages. Touch Cancel job to clear the message and cancel the scan job. Scanner automatic feeder cover open Close the ADF cover. Scanner locked, release lock under scanner 1 Unlock the scan bar. 2 Touch Continue to clear the message and continue scanning. Some held jobs were not restored Touch Continue to delete the specified job. Note: Held jobs that are not restored stay on the hard disk and are inaccessible. Unsupported disk An unsupported disk has been inserted. Remove the unsupported disk, and then install a supported one. Tray [x] paper size unsupported The paper size in the specified tray is unsupported. Replace it with a supported paper size. Troubleshooting 273 30.xx Invalid refill, change cartridge Remove the print cartridge, and then install a supported one. Note: The message disappears when a new cartridge is installed. 31.xx Replace defective cartridge Remove the defective print cartridge, and then install a new one. 32.xx Cartridge part number unsupported by device Remove the print cartridge, and then install a supported one. Note: It may take the printer 10–20 seconds to determine whether or not the print cartridge is supported. The printer may be allowed to print pages during this interval. If pages are allowed to print, then they will not be reprinted once a valid print cartridge is inserted. 34 Incorrect paper size, open [paper source] Try one or more of the following: • • • • Load the appropriate paper in the tray. From the scanner control panel, touch Continue to clear the message and print the job using a different paper tray. Check tray length and width guides and make sure the paper is properly loaded in the tray. For Windows users, check the Print Properties settings to make sure the print job is requesting the correct paper size and type. For Macintosh users, check the Print dialog settings to make sure the print job is requesting the correct paper size and type. • Check that the paper size is correctly set. For example, if the MP Feeder Size is set to Universal, then make sure the paper is large enough for the data being printed. • Cancel the current print job. 35 Insufficient memory to support Resource Save feature Try one or more of the following: • Touch Continue to disable Resource Save and continue printing. • To enable Resource Save after receiving this message, make sure the link buffers are set to Auto, and then exit the menus to activate the link buffer changes. When Ready appears, enable Resource Save. • Install additional memory. 37 Insufficient memory, some held jobs will not be restored The printer was unable to restore some or all of the confidential or held jobs on the printer hard disk. Touch Continue to clear the message. Troubleshooting 274 37 Insufficient memory to collate job Try one or more of the following: • Touch Continue to print the portion of the job already stored and begin collating the rest of the print job. • Cancel the current print job. 37 Insufficient memory, some Held Jobs were deleted The printer deleted some held jobs in order to process current jobs. Touch Continue to clear the message. 38 Memory full Try one or more of the following: • Touch Cancel job to clear the message and cancel the print job. • Delete fonts, macros, and other data in the memory. • Install additional scanner memory. 39 Complex page, some data may not have printed Try one or more of the following: • Touch Continue to clear the message and continue printing. • Cancel the current print job. • Install additional printer memory. 42.xy Cartridge region mismatch Install a toner or print cartridge that matches the region number of the printer. x indicates the value of the printer region. y indicates the value of the cartridge region. x and y can have the following values: 0 Worldwide 1 US 2 Europe, the Middle East, and Africa 3 Asia 4 Latin America 9 Invalid region 51 Defective flash detected Try one or more of the following: • Touch Continue to clear the message and continue printing. • Cancel the current print job. Troubleshooting 275 52 Not enough free space in flash memory for resources Try one or more of the following: • Touch Continue to clear the message and continue printing. Downloaded fonts and macros not previously stored in flash memory are deleted. • Delete fonts, macros, and other data stored in flash memory. • Upgrade to a larger capacity flash memory card. 54 Network [x] software error Try one or more of the following: • Touch Continue to continue printing. • Turn the printer off, wait for about 10 seconds, and then turn the printer back on. • Upgrade (flash) the network firmware in the printer. 54 Serial option [x] error Try one or more of the following: • Make sure the serial cable is connected properly and is the correct one for the serial port. • Make sure the serial interface parameters (protocol, baud, parity, and data bits) are set correctly on the scanner and host computer. • Touch Continue to clear the message. • Turn the scanner power off and then back on to reset the scanner. 54 Standard network software error Try one or more of the following: • Touch Continue to continue printing. • Turn the printer off and then back on to reset the printer. • Upgrade (flash) the network firmware in the printer or print server. 55 Unsupported option in slot [x] 1 Turn the scanner off. 2 Unplug the power cord from the wall outlet. 3 Remove the unsupported option card from the scanner system board, and then replace it with a supported card. 4 Connect the power cord to a properly grounded electrical outlet. 5 Turn the scanner back on. Troubleshooting 276 56 Parallel port [x] disabled Try one or more of the following: • Touch Continue to clear the message. The printer discards any data received through the parallel port. • Make sure the Parallel Buffer menu item is not set to Disabled. 56 Serial port [x] disabled Try one or more of the following: • Touch Continue to clear the message. The printer discards any data received through the serial port. • Make sure the Serial Buffer menu is not set to Disabled. 56 Standard USB port disabled Try one or more of the following: • Touch Continue to clear the message. The printer discards any data received through the USB port. • Make sure the USB Buffer menu item is not set to Disabled. 56 USB port [x] disabled Try one or more of the following: • Touch Continue to clear the message. The printer discards any data received through the USB port. • Make sure the USB Buffer menu is not set to Disabled. 57 Configuration change, some held jobs were not restored Something has changed in the printer to invalidate the held jobs. Possible changes include: • • • • The printer firmware has been updated. Paper input options needed for the print job were removed. The print job was created using data from a device in the USB port and the device is no longer in the USB port. The printer hard disk contains print jobs that were stored while installed in a different printer model. Touch Continue to clear the message. 58 Too many bins attached 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Remove the additional bins. Troubleshooting 277 4 Connect the power cord to a properly grounded electrical outlet. 5 Turn the printer back on. 58 Too many disks installed 1 Turn the scanner off. 2 Unplug the power cord from the wall outlet. 3 Remove the excess hard disks. 4 Connect the power cord to a properly grounded electrical outlet. 5 Turn the scanner back on. 58 Too many flash options installed 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Remove the excess flash memory. 4 Connect the power cord to a properly grounded outlet. 5 Turn the printer back on. 58 Too many trays attached 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Remove the additional trays. 4 Connect the power cord to a properly grounded outlet. 5 Turn the printer back on. 59 Incompatible Duplex Only options designed specifically for this printer are supported. Try one or more of the following: • Remove the duplex unit. • From the scanner control panel, touch Continue to clear the message and continue printing without using the duplex unit. 59 Incompatible envelope feeder Only options designed specifically for this printer are supported. Troubleshooting 278 Try one or more of the following: • Remove the envelope feeder. • From the scanner control panel, touch Continue to clear the message and continue printing without using the envelope feeder. 59 Incompatible output bin [x] Try one or more of the following: • Remove the specified output bin. • Touch Continue to clear the message and continue printing without using the specified output bin. 59 Incompatible tray [x] Only options designed specifically for the printer are supported. Try one or more of the following: • Remove the specified tray. • From the scanner control panel, touch Continue to clear the message and continue printing without using the specified tray. 61 Remove defective disk Try one or more of the following: • Touch Continue to clear the message and continue printing. • Install a different scanner hard disk before performing any operations that require a hard disk. 62 Disk full Try one or more of the following: • Touch Continue to clear the message and continue processing. Note: Any information not previously stored on the scanner hard disk is deleted. • Delete fonts, macros, and other data stored on the hard disk. • Install a hard disk with larger capacity. 80 Routine maintenance The printer needs to be serviced. For more information, contact customer support. 88.xx Cartridge nearly low Order a replacement for the specified print cartridge. Troubleshooting 279 88 Cartridge low 1 Remove the specified cartridge. Warning—Potential Damage: Be careful not to touch the photoconductor drum. Doing so may affect the print quality of future print jobs. 2 Firmly shake the cartridge side‑to‑side and front‑to‑back several times to redistribute the toner. 3 Reinsert the cartridge, and then touch Continue to clear the message and continue printing. Notes: • Repeat this procedure multiple times until the print remains faded. When the print remains faded, replace the cartridge. • Have a new cartridge available when the current one no longer prints satisfactorily. 88.xx Replace cartridge 1 Replace the specified toner or print cartridge. From the scanner control panel, touch More Information for instructions on replacing the cartridge. 2 Touch Continue to clear the message and continue printing. 2yy.xx Close flatbed cover and load originals if restarting job Try one or more of the following: • Touch Cancel job to cancel the job and clear the message. • Touch Scan from automatic feeder to resume the scan job from the ADF immediately following the last successfully scanned page. • Touch Scan from flatbed to resume the scan job from the scanner glass immediately following the last successfully scanned page. • Touch Finish job without further scanning to end the scan job at the last successfully scanned page. Note: This does not cancel the scan job. All successfully scanned pages will be processed further for copying, faxing, and e-mailing. 280.06 Paper missing Try one or more of the following: • Touch Continue to clear the message. • Touch Cancel job to cancel the job and clear the message. • Touch Scan from automatic feeder to resume the scan job from the ADF immediately following the last successfully scanned page. • Touch Scan from flatbed to resume the scan job from the scanner glass immediately following the last successfully scanned page. Troubleshooting 280 • Touch Finish job without further scanning to end the scan job at the last successfully scanned page. Note: This does not cancel the scan job. All successfully scanned pages will be processed further for copying, faxing, or e‑mailing. • Touch Restart job to clear the message and start a new scan job with the same settings as the previous job. 295.20 Multifeed Sensor On Try one or more of the following: • Remove the jammed paper from the ADF. For more information, see “2yy.xx paper jams” on page 261. • Resume the scan job from the scanner glass immediately following the last successfully scanned page. If the message still appears, then try one or more of the following: • Touch Disable paper thickness sensor to disable the sensor for the remainder of the scan job. • Turn off the multifeed sensor. For more information, see “Setting the ADF to detect multiple paper feeds” on page 80. 840.01 Scanner disabled by admin Print without the scanner or contact your system support person. 840.02 Scanner disabled. Contact system administrator if problem persists. Try one or more of the following: • Touch Continue with scanner disabled to return to the home screen, and then contact your system support person. • Touch Reboot and automatically enable scanner to cancel the job. Note: This attempts to bring the scanner back online. 1565 Emulation error, load emulation option The printer automatically clears the message in 30 seconds and then disables the download emulator on the firmware card. To fix this, download the correct download emulator version from the Lexmark Web site at www.lexmark.com. Solving basic printer problems If there are basic printer problems, or the printer is unresponsive, make sure: • • • • • The power cord is plugged into the printer and a properly grounded electrical outlet. The electrical outlet is not turned off by any switch or breaker. The printer is not plugged into any surge protectors, uninterrupted power supplies, or extension cords. Other electronic equipment plugged into the outlet is working. The printer is turned on. Check the printer power switch. Troubleshooting 281 • The printer cable is securely attached to the printer and the host computer, print server, option, or other network device. • All options are properly installed. • The printer driver settings are correct. Once you have checked each of these possibilities, turn the printer off, wait for about 10 seconds, and then turn the printer back on. This often fixes the problem. Solving printing problems Multiple‑language PDF files do not print The PDF files may contain unavailable fonts. 1 Open the document you want to print in Adobe Acrobat. 2 Click the printer icon > Advanced > Print as image > OK > OK. Scanner control panel display is blank or displays only diamonds The scanner self‑test failed. Turn the scanner off, wait for about 10 seconds, and then turn the scanner on. If Ready does not appear, then turn the scanner off and contact customer support. Error message about reading USB drive appears Make sure the flash drive is supported. Jobs do not print These are possible solutions. Try one or more of the following: MAKE SURE THE PRINTER IS READY TO PRINT Make sure Ready or Power Saver appears on the display before sending a job to print. CHECK TO SEE IF THE STANDARD EXIT BIN IS FULL Remove the stack of paper from the standard exit bin. CHECK TO SEE IF THE PAPER TRAY IS EMPTY Load paper in the tray. MAKE SURE THE CORRECT PRINTER SOFTWARE IS INSTALLED • Verify that you are using the correct printer software. • If you are using a USB port, make sure you are running a supported operating system and using compatible printer software. Troubleshooting 282 MAKE SURE THE INTERNAL PRINT SERVER IS INSTALLED PROPERLY AND WORKING • Make sure the internal print server is properly installed and that the printer is connected to the network. • Print a network setup page and check that the status shows Connected. If the status is Not Connected, check the network cables, and then try printing the network setup page again. Contact your system support person to make sure the network is functioning correctly. Copies of the printer software are also available on the Lexmark Web site at http://support.lexmark.com. MAKE SURE YOU ARE USING A RECOMMENDED USB, SERIAL, OR ETHERNET CABLE For more information, visit the Lexmark Web site at http://support.lexmark.com. MAKE SURE PRINTER CABLES ARE SECURELY CONNECTED Check the cable connections to the printer and print server to make sure they are secure. For more information, see the setup documentation that came with the printer. Confidential and other held jobs do not print These are possible solutions. Try one or more of the following: PARTIAL JOB, NO JOB, OR BLANK PAGE PRINTS The print job may contain a formatting error or invalid data. • Delete the print job, and then print it again. • For PDF documents, recreate the PDF and then print it again. If you are printing from the Internet, then the printer may be reading multiple job titles as duplicates and deleting all jobs except the first one. • For Windows users, open Print Properties. From the Print and Hold dialog, select the "Keep duplicate documents" check box under the User name text box before entering a PIN number. • For Macintosh users, save each print job, naming each job differently, and then send the individual jobs to the printer. MAKE SURE THE PRINTER HAS SUFFICIENT MEMORY Free up additional printer memory by scrolling through the list of held jobs and deleting some of them. Print job takes longer than expected Try one or more of the following: REDUCE THE COMPLEXITY OF THE PRINT JOB Eliminate the number and size of fonts, the number and complexity of images, and the number of pages in the print job. Troubleshooting 283 TURN OFF THE PAGE PROTECT SETTING From the home screen, navigate to: > Settings > General Settings > Print Recovery > Page Protect > Off > CHANGE THE ENVIRONMENTAL SETTINGS When using Eco‑Mode or Quiet Mode settings, you may notice a reduction in performance. Job prints from the wrong tray or on the wrong paper CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray: 1 From the scanner control panel Paper menu, check the Paper Type setting. 2 Before sending the job to print, specify the correct type setting: • For Windows users, specify the type from Print Properties. • For Macintosh users, specify the type from the Print dialog. Incorrect characters print • Make sure the printer is not in Hex Trace mode. If Ready Hex appears on the display, you must exit Hex Trace mode before you can print your job. Turn the printer off and back on to exit Hex Trace mode. • Make sure the SmartSwitch settings are set to On in the Network and USB menus. Tray linking does not work These are possible solutions. Try one or more of the following: LOAD THE SAME SIZE AND TYPE OF PAPER • Load the same size and type of paper in each tray to be linked. • Move the paper guides to the correct positions for the paper size loaded in each tray. USE THE SAME PAPER SIZE AND PAPER TYPE SETTINGS • Print a menu settings page and compare the settings for each tray. • If necessary, adjust the settings from the Paper Size/Type menu. Note: The standard 550-sheet tray and the multipurpose feeder do not automatically sense the paper size. You must set the size from the Paper Size/Type menu. Troubleshooting 284 Large jobs do not collate These are possible solutions. Try one or more of the following: MAKE SURE COLLATE IS SET TO ON From the Finishing menu or Print Properties, set Collate to On. Note: Setting Collate to Off in the software overrides the setting in the Finishing menu. REDUCE THE COMPLEXITY OF THE PRINT JOB Reduce the complexity of the print job by eliminating the number and size of fonts, the number and complexity of images, and the number of pages in the job. MAKE SURE THE PRINTER HAS ENOUGH MEMORY Add printer memory or an optional hard disk. Unexpected page breaks INCREASE THE PRINT TIMEOUT VALUE 1 From the home screen, navigate to: > Settings > General Settings > Timeouts > Print Timeout 2 Increase the Print Timeout value, and then touch . Solving copy problems Copier does not respond These are possible solutions. Try one or more of the following: CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages. CHECK THE POWER Make sure the printer is plugged in, the power is on, and Ready appears. Scanner unit does not close Make sure there are no obstructions: 1 Lift the scanner unit. 2 Remove any obstruction keeping the scanner unit open. Troubleshooting 3 Lower the scanner unit. Poor copy quality These are some examples of poor copy quality: • • • • • • • • • • • Blank pages Checkerboard pattern Distorted graphics or pictures Missing characters Faded print Dark print Skewed lines Smudges Streaks Unexpected characters White lines in print Try one or more of the following: CLEAR ANY ERROR MESSAGES Check the display and clear any error messages. REPLACE THE TONER OR PRINT CARTRIDGE When the print remains faded, replace the toner or print cartridge. CLEAN THE SCANNER GLASS Clean the scanner glass with a clean, lint‑free cloth dampened with water. For more information, see “Cleaning the scanner glass” on page 231. CLEAN THE ADF GLASS Clean the ADF glass with a clean, lint‑free cloth dampened with water. For more information, see “Cleaning the ADF glass” on page 232. ADJUST THE TONER DARKNESS OF THE COPY Adjust the toner darkness in the Copy menu. MAKE SURE THE QUALITY OF THE ORIGINAL DOCUMENT IS SATISFACTORY Check the quality of the original document. 285 Troubleshooting 286 PLACE THE ORIGINAL DOCUMENT PROPERLY Make sure the document or photo is loaded facedown on the lower left corner of the scanner glass. MAKE SURE TO USE THE APPROPRIATE COPY SETTINGS When patterns (moiré) appear on the copy: • On the Copy screen make sure the content type and source settings are appropriate for the document being scanned. • From the Copy screen, navigate to: Advanced Options > Advanced Imaging > Sharpness > lower the Sharpness setting • On the Copy screen, make sure no scaling is selected. When the text is light or disappearing: • From the Copy screen, navigate to: Content > Text > > select the appropriate source for the original document > • From the Copy screen, navigate to: Advanced Options > Advanced Imaging > Sharpness > increase the current setting • From the Copy screen, navigate to: Advanced Options > Advanced Imaging > Background removal > reduce the current setting • From the Copy screen, navigate to: Advanced Options > Advanced Imaging > Contrast > increase the current setting • From the Copy screen, navigate to: Advanced Options > Advanced Imaging > Shadow detail > reduce the current setting When the copy appears washed out or overexposed: • On the Copy screen make sure the content type and source settings are appropriate for the document being scanned. • From the Copy screen, adjust the darkness setting. • From the Copy screen, navigate to: Advanced Options > Advanced Imaging > Shadow detail > reduce the current setting • From the Copy screen, navigate to: Advanced Options > Advanced Imaging > Background removal > reduce the current setting Partial document or photo copies Try one or more of the following: CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the scanner glass. Troubleshooting 287 CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray: 1 From the scanner control panel, check the Paper Size setting from the Paper menu. 2 Before sending the job to print, specify the correct size setting: • For Windows users, specify the size from Print Properties. • For Macintosh users, specify the size from the Page Setup dialog. Solving scanner problems Checking an unresponsive scanner Make sure: • • • • • • • The scanner is turned on. The green Ethernet cable is connected to the scanner, and then to the printer. The other Ethernet cable is securely attached to the scanner, print server, option, or other network device. The power cord is plugged into the scanner and a properly grounded electrical outlet. The electrical outlet is not turned off by any switch or breaker. The scanner is not plugged into any surge protectors, uninterrupted power supplies, or extension cords. Other electrical equipment plugged into the outlet is working. Once you have checked each of these possibilities, turn the scanner off and then back on. This often fixes the problem with the scanner. Scan was not successful These are possible solutions. Try one or more of the following: CHECK THE CABLE CONNECTIONS Make sure the network or USB cable is securely connected to the computer and the printer. AN ERROR MAY HAVE OCCURRED IN THE PROGRAM Turn off and then restart the computer. Scanning takes too long or freezes the computer These are possible solutions. Try one or more of the following: OTHER SOFTWARE PROGRAMS MAY BE INTERFERING WITH SCANNING Close all programs not being used. Troubleshooting THE SCAN RESOLUTION MAY BE SET TOO HIGH Select a lower scan resolution. Poor scanned image quality Try one or more of the following: CHECK THE SCANNER DISPLAY FOR ERROR MESSAGES Clear any error messages. CLEAN THE SCANNER GLASS Clean the scanner glass with a clean, lint‑free cloth dampened with water. For more information, see “Cleaning the scanner glass” on page 231. CLEAN THE ADF GLASS Clean the ADF glass with a clean, lint‑free cloth dampened with water. For more information, see “Cleaning the ADF glass” on page 232. ADJUST THE SCAN RESOLUTION Increase the resolution of the scan for a higher quality output. CHECK THE QUALITY OF THE ORIGINAL DOCUMENT Make sure the quality of the original document is satisfactory. CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the lower left corner of the scanner glass. Make sure to adjust the paper guides when loading original documents into the ADF. Partial document or photo scans Try one or more of the following: CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the scanner glass. 288 Troubleshooting 289 CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray: 1 From the scanner control panel, check the Paper Size setting from the Paper menu. 2 Before sending the job to print, specify the correct size setting: • For Windows users, specify the size from Print Properties. • For Macintosh users, specify the size from the Page Setup dialog. Cannot scan from a computer These are possible solutions. Try one or more of the following: CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages. CHECK THE POWER Make sure the printer is plugged in, the power is on, and Ready appears. CHECK THE CABLE CONNECTIONS Make sure the network or USB cable is securely connected to the computer and the printer. Solving fax problems Caller ID is not shown Contact your telecommunications company to verify that your telephone line is subscribed to the caller ID service. If your region supports multiple caller ID patterns, you may have to change the default setting. There are two settings available: FSK (pattern 1) and DTMF (pattern 2). The availability of these settings by way of the Fax menu depends on whether your country or region supports multiple caller ID patterns. Contact your telecommunications company to determine which pattern or switch setting to use. Cannot send or receive a fax These are possible solutions. Try one or more of the following: CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages. CHECK THE POWER Make sure the printer is plugged in, the power is on, and Ready appears. Troubleshooting 290 CHECK THE PRINTER CONNECTIONS Make sure the cable connections for the following hardware are secure, if applicable: • Telephone • Handset • Answering machine CHECK THE TELEPHONE WALL JACK 1 Plug a telephone into the wall jack. 2 Listen for a dial tone. 3 If you do not hear a dial tone, then plug a different telephone into the wall jack. 4 If you still do not hear a dial tone, then plug a telephone into a different wall jack. 5 If you hear a dial tone, then connect the printer to that wall jack. REVIEW THIS DIGITAL PHONE SERVICE CHECKLIST The fax modem is an analog device. Certain devices can be connected to the printer so that digital telephone services can be used. • If you are using an ISDN telephone service, then connect the printer to an analog telephone port (an R-interface port) on an ISDN terminal adapter. For more information and to request an R-interface port, contact your ISDN provider. • If you are using DSL, then connect to a DSL filter or router that will support analog use. For more information, contact your DSL provider. • If you are using a PBX telephone service, then make sure you are connecting to an analog connection on the PBX. If none exists, consider installing an analog telephone line for the fax machine. CHECK FOR A DIAL TONE • Place a test call to the telephone number to which you want to send a fax to make sure that it is working correctly. • If the telephone line is being used by another device, then wait until the other device is finished before sending a fax. • If you are using the On Hook Dial feature, then turn up the volume to verify a dial tone. TEMPORARILY DISCONNECT OTHER EQUIPMENT To ensure the printer is working correctly, connect it directly to the telephone line. Disconnect any answering machines, computers with modems, or telephone line splitters. CHECK FOR JAMS Clear any jams, and then make sure that Ready appears. TEMPORARILY DISABLE CALL WAITING Call Waiting can disrupt fax transmissions. Disable this feature before sending or receiving a fax. Call your telephone company to obtain the keypad sequence for temporarily disabling Call Waiting. Troubleshooting 291 VOICE MAIL SERVICE MAY BE INTERFERING WITH THE FAX TRANSMISSION Voice Mail offered through your local telephone company may disrupt fax transmissions. To enable both Voice Mail and the printer to answer calls, you may want to consider adding a second telephone line for the printer. THE PRINTER MEMORY MAY BE FULL 1 Dial the fax number. 2 Scan the original document one page at a time. Can send but not receive faxes These are possible solutions. Try one or more of the following: CHECK TO SEE IF THE PAPER TRAY IS EMPTY Load paper in the tray. CHECK THE RING COUNT DELAY SETTINGS The ring count delay sets the number of times the phone line rings before the printer answers. If you have extension phones on the same line as the printer, or subscribe to the telephone company's Distinctive Ring service, then keep the Ring Delay setting at 4. 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings. 3 Click Fax Settings. 4 Click Analog Fax Setup. 5 In the Rings to Answer box, enter the number of times you want the phone to ring before answering. 6 Click Submit. THE TONER MAY BE LOW 88 Cartridge low appears when the toner is low. Can receive but not send faxes These are possible solutions. Try one or more of the following: THE PRINTER IS NOT IN FAX MODE On the home screen, touch Fax to put the printer in Fax mode. Troubleshooting 292 THE DOCUMENT IS NOT LOADED PROPERLY Load the original document faceup, short edge first into the ADF or facedown on the scanner glass in the upper left corner. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. MAKE SURE THE SHORTCUT NUMBER IS SET UP PROPERLY • Check to make sure the shortcut number has been programmed for the number that you want to dial. • As an alternative, dial the telephone number manually. Received fax has poor print quality These are possible solutions. Try one or more of the following: RE‑SEND THE DOCUMENT Ask the person who sent you the fax to: • Check that the quality of the original document is satisfactory. • Resend the fax. There may have been a problem with the quality of the telephone line connection. • Increase the fax scan resolution, if possible. THE TONER MAY BE LOW When 88 Cartridge low appears or when you experience faded print, replace the cartridge. MAKE SURE THE FAX TRANSMISSION SPEED IS NOT SET TOO HIGH Decrease the incoming fax transmission speed: 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings. 3 Click Fax Settings. 4 Click Analog Fax Setup. 5 In the Max Speed box, click on one of the following: 2400 4800 9600 14400 33600 6 Click Submit. Troubleshooting 293 Solving home screen applications problems An application error has occurred CHECK THE SYSTEM LOG FOR RELEVANT DETAILS 1 Type the scanner IP address or host name in the address field of your Web browser. If you do not know the IP address or host name of the scanner, then you can: • View the information on the scanner control panel home screen, or in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or menu settings page and locate the information in the TCP/IP section. 2 Click Settings or Configuration. 3 Click Device Solutions > Solutions (eSF) > System tab > Log. 4 From the Filter menu, select an application status. 5 From the Application menu, select an application, and then click Submit. MAKE SURE THE FILE NAME YOU WANT TO SCAN TO IS NOT ALREADY IN USE Verify that the file to which you want to scan is not open by another application or user. To help prevent errors, make sure either “Append time stamp” or “Overwrite existing file” is selected in the destination configuration settings. ADJUST THE SCAN SETTINGS In the destination configuration settings, lower the scan settings. For example, lower the scan resolution, disable Color, or change the Content type to Text. CONTACT CUSTOMER SUPPORT If you still cannot isolate the problem, then contact customer support. Solving option problems Option does not operate correctly or quits after it is installed Try one or more of the following: RESET THE PRINTER Turn the printer off, wait for about 10 seconds, and then turn the printer on. Troubleshooting 294 CHECK TO SEE IF THE OPTION IS CONNECTED TO THE PRINTER 1 Turn the printer off using the power switch. 2 Unplug the power cord from the wall outlet, and then from the printer. 3 Check the connection between the option and the printer. MAKE SURE THE OPTION IS INSTALLED CORRECTLY Print a menu settings page and check to see if the option is listed in the Installed Options list. If the option is not listed, then reinstall it. For more information, see the hardware setup documentation that came with the option, or go to www.lexmark.com to view the option instruction sheet. MAKE SURE THE OPTION IS SELECTED From the computer you are printing from, select the option. For more information, see “Updating available options in the printer driver” on page 47. Paper tray problems Try one or more of the following: MAKE SURE THE PAPER IS LOADED CORRECTLY 1 Open the paper tray. 2 Check for paper jams or misfeeds. 3 Make sure the paper guides are aligned against the edges of the paper. 4 Make sure the paper tray closes properly. RESET THE PRINTER Turn the printer off, wait about 10 seconds, and then turn the printer on. MAKE SURE THE PAPER TRAY IS INSTALLED CORRECTLY If the paper tray is listed on the menu settings page, but paper jams when it enters or exits the tray, then it may not be properly installed. Reinstall the paper tray. For more information, see the hardware setup documentation that came with the paper tray, or go to http://support.lexmark.com to view the paper tray instruction sheet. 2,000-sheet drawer problems CHECK THE DRAWER CONNECTION Make sure the 2,000‑sheet drawer is properly connected to the printer. Troubleshooting 295 LOAD PAPER If the tray is empty, then load paper in the tray or feeder CLEAR ANY JAMS Open the side door of the tray or feeder, and then remove any jammed paper. AVOID PAPER JAMS • • • • • • Flex the paper. Make sure the drawer is properly installed. Make sure paper is loaded correctly. Make sure the paper stack you load does not exceed the maximum stack height indicated in the tray. Make sure the paper or specialty media meets specifications and is not damaged. Make sure the guides are positioned correctly for the paper size loaded. Internal Solutions Port does not operate correctly Try one or more of the following: CHECK THE INTERNAL SOLUTIONS PORT (ISP) CONNECTIONS Make sure the ISP is securely connected to the scanner system board. CHECK THE CABLE Make sure you are using the correct cable and that it is securely connected to the ISP port. MAKE SURE THE NETWORK SOFTWARE IS CONFIGURED CORRECTLY For information on installing the network printing software, see the Networking Guide on the Software and Documentation CD. Internal print server does not operate correctly Try one or more of the following: CHECK THE PRINT SERVER CONNECTIONS • Make sure the internal print server is attached securely to the scanner system board. • Make sure you are using the correct cable and that it is securely connected. MAKE SURE THE NETWORK SOFTWARE IS CONFIGURED CORRECTLY For more information on installing the network printing software, see the Networking Guide on the Software and Documentation CD. Troubleshooting USB/parallel interface card does not operate correctly CHECK THE USB/PARALLEL INTERFACE CARD CONNECTION Make sure the USB/parallel interface card is securely connected to the scanner system board. CHECK THE CABLE Make sure you are using the correct cable and that it is securely connected. Solving paper feed problems Paper jam message remains after jam is cleared CHECK THE PAPER PATH The paper path is not clear. Clear jammed paper from the entire paper path, and then touch Continue. Solving paper feed problems (scanner) Original documents misfeed in the ADF ADJUST THE PAPER GUIDES Adjust the paper guides until they lightly rest against the edge of the paper. REMOVE EXCESS PAPER FROM THE ADF Make sure that the paper does not exceed the maximum fill line on the paper guides. For more information, see “Understanding the ADF and scanner glass” on page 12. CHECK THE PAPER PATH Clear jammed paper from the entire paper path, and then touch Continue. SET THE PAPER SIZE AND TYPE FOR DIFFICULT MEDIA For more information, see “Setting the paper size and type for difficult media” on page 78. DISABLE THE PAPER THICKNESS SENSOR Turn off the multifeed sensor. For more information, see “Setting the ADF to detect multiple paper feeds” on page 80. 296 Troubleshooting 297 Paper sticks to the scanner glass CLEAN THE SCANNER GLASS Use a slightly damp, lint-free cloth or paper towel to wipe the scanner glass and the white underside of the scanner cover. Multiple pages feed into the ADF ADJUST THE PAPER GUIDES Adjust the paper guides until they lightly rest against the edge of the paper. CHECK THE SEPARATOR ROLL The separator roll may be worn. Install a new separator roll using the instructions that came with the part. REMOVE EXCESS PAPER FROM THE ADF Make sure that the paper does not exceed the maximum fill line on the paper guides. For more information, see “Understanding the ADF and scanner glass” on page 12. SET THE PAPER SIZE AND TYPE FOR DIFFICULT MEDIA For more information, see “Setting the paper size and type for difficult media” on page 78. DISABLE THE PAPER THICKNESS SENSOR Turn off the multifeed sensor. For more information, see “Setting the ADF to detect multiple paper feeds” on page 80. Solving paper feed problems (printer) Paper frequently jams These are possible solutions. Try one or more of the following: CHECK THE PAPER Use recommended paper and specialty media. For more information, see the chapter about paper and specialty media guidelines. MAKE SURE THERE IS NOT TOO MUCH PAPER IN THE PAPER TRAY Make sure the stack of paper you load does not exceed the maximum stack height indicated in the tray or on the multipurpose feeder. CHECK THE PAPER GUIDES Move the guides in the tray to the correct positions for the paper size loaded. Troubleshooting 298 THE PAPER MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY • Load paper from a fresh package. • Store paper in its original wrapper until you use it. Jammed pages are not reprinted TURN ON JAM RECOVERY 1 From the home screen, navigate to: > Settings > General Settings > Print Recovery 2 Touch the arrows next to Jam Recovery until On or Auto appears. 3 Touch . Solving print quality problems The information in the following topics may help you solve print quality problems. If these suggestions do not correct the problem, contact customer support. You may have a printer part that requires adjustment or replacement. Printer is printing blank pages Try one or more of the following: MAKE SURE THERE IS NO PACKING MATERIAL LEFT ON THE TONER OR PRINT CARTRIDGE Remove the cartridge and make sure the packing material is properly removed. Reinstall the cartridge. MAKE SURE THE TONER OR PRINT CARTRIDGE IS NOT LOW ON TONER When 88.xx [color] cartridge low appears, make sure that toner is distributed evenly among all four cartridges: 1 Remove the cartridge. Warning—Potential Damage: Be careful not to touch the photoconductor drum. Doing so may affect the print quality of future print jobs. 2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute the toner. Troubleshooting 299 3 Reinsert the cartridge. Note: If print quality does not improve, then replace the cartridge of the color that is not printing. If the problem continues, then the printer may need to be serviced. For more information, contact customer support. Characters have jagged or uneven edges If you are using downloaded fonts, verify that the fonts are supported by the printer, the host computer, and the software program. Clipped images Try one or more of the following: CHECK THE GUIDES Move the tray width and length guides to the correct positions for the paper size loaded. CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray: 1 From the scanner control panel Paper menu, check the Paper Size setting. 2 Before sending the job to print, specify the correct size setting: • For Windows users, specify the size from Print Properties. • For Macintosh users, specify the size from the Page Setup dialog. Troubleshooting 300 Shadow images appear on prints ABCDE ABCDE ABCDE Try one or more of the following: CHECK THE PAPER TYPE AND WEIGHT SETTINGS Make sure the paper type and weight settings match the paper loaded in the tray or feeder: 1 From the scanner control panel Paper menu, check the paper type and paper weight settings. 2 Before sending the print job, specify the correct paper type setting: • For Windows users, specify the paper type from Print Properties. • For Macintosh users, specify the paper type from the Print dialog. MAKE SURE THE PRINT CARTRIDGE IS NOT LOW ON TONER When 88 cartridge low appears, make sure that toner is evenly distributed in the cartridge. 1 Remove the print cartridge. Warning—Potential Damage: Be careful not to touch the photoconductor drum. Doing so may affect the print quality of future print jobs. 2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute the toner. 3 Reinsert the print cartridge. Note: If print quality does not improve, then replace the print cartridge. Troubleshooting Gray background on prints ABCDE ABCDE ABCDE CHECK THE BACKGROUND DARKNESS OR REMOVAL SETTING Try one or more of the following: • Adjust the darkness to a lighter setting. • Increase the background removal setting. MAKE SURE THERE IS NO WORN OR DEFECTIVE PRINT CARTRIDGE Replace the worn or defective print cartridge. Incorrect margins ABCD ABCD ABCD Try one or more of the following: CHECK THE PAPER GUIDES Move the paper guides to the correct positions for the paper size loaded in the tray. CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray: 1 From the scanner control panel Paper menu, check the Paper Size setting. 2 Before sending the job to print, specify the correct size setting: • For Windows users, specify the size from Print Properties. • For Macintosh users, specify the size from the Page Setup dialog. 301 Troubleshooting 302 Paper curl Try one or more of the following: CHECK THE PAPER TYPE AND WEIGHT SETTINGS Make sure the paper type and weight settings match the paper loaded in the tray: 1 From the scanner control panel Paper menu, check the paper type and paper weight settings. 2 Before sending the job to print, specify the correct type setting: • For Windows users, specify the type from Print Properties. • For Macintosh users, specify the type from the Print dialog. LOAD PAPER FROM A FRESH PACKAGE Store paper in its original wrapper until you use it. Print irregularities Try one or more of the following: LOAD PAPER FROM A FRESH PACKAGE The paper may have absorbed moisture due to high humidity. Store paper in its original wrapper until you use it. CHECK THE PAPER TYPE AND WEIGHT SETTINGS Make sure the paper type and weight settings match the paper loaded in the tray or feeder: 1 From the scanner control panel Paper menu, check the Paper Type and Paper Weight settings. 2 Before sending the print job, specify the correct paper type setting: • For Windows users, specify the paper type from Print Properties. • For Macintosh users, specify the paper type from the Print dialog. AVOID TEXTURED PAPER WITH ROUGH FINISHES MAKE SURE THERE IS NO DEFECTIVE PRINT CARTRIDGE Replace the worn or defective print cartridge. Troubleshooting 303 MAKE SURE THE TRANSFER BELT IS NOT DEFECTIVE Replace the defective transfer belt. For more information, see the instruction sheet that came with the replacement part. MAKE SURE THE FUSER IS NOT DEFECTIVE Replace the defective fuser. For more information, see the instruction sheet that came with the replacement part. Print is too dark Try one or more of the following: LOAD PAPER FROM A FRESH PACKAGE The paper may have absorbed moisture due to high humidity. Store paper in its original wrapper until you use it. AVOID TEXTURED PAPER WITH ROUGH FINISHES CHECK THE PAPER TYPE SETTING Make sure the Paper Type setting matches the paper loaded in the tray or feeder: • From the scanner control panel Paper menu, check the Paper Type setting. • For Windows users, check this setting from Print Properties. • For Macintosh users, check this setting from the Print dialog. MAKE SURE THERE IS NO DEFECTIVE PRINT CARTRIDGE Replace the defective print cartridge. Troubleshooting 304 Print is too light Try one or more of the following: LOAD PAPER FROM A FRESH PACKAGE The paper may have absorbed moisture from high humidity. Store paper in its original wrapper until you use it. AVOID TEXTURED PAPER WITH ROUGH FINISHES CHECK THE PAPER TYPE SETTING Make sure the Paper Type setting matches the paper loaded in the tray or feeder: • From the scanner control panel Paper menu, check the Paper Type setting. • For Windows users, check this setting from Print Properties. • For Macintosh users, check this setting from the Print dialog. MAKE SURE THE PRINT CARTRIDGE IS NOT LOW ON TONER When 88 Cartridge low appears, make sure the toner is distributed evenly within the print cartridge. 1 Remove the print cartridge. Warning—Potential Damage: Be careful not to touch the photoconductor drum. Doing so may affect the print quality of future print jobs. 2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute the toner. 3 Reinsert the print cartridge. Note: If print quality does not improve, then replace the print cartridge. If the problem continues, then contact customer support. MAKE SURE THERE IS NO DEFECTIVE PRINT CARTRIDGE Replace the defective print cartridge. Troubleshooting 305 Repeating defects ) ) ) ) REPEATING MARKS OCCUR EVENLY DOWN THE PAGE Replace the charge rolls if the defects occur every 28.3 mm (1.11 in.). Replace the transfer roller if the defects occur every 51.7 mm (2.04 in.). Replace the print cartridge if the defects occur every: • 47.8 mm (1.88 in.) • 96.8 mm (3.81 in.) Replace the fuser if the defects occur every: • 88.0 mm (3.46 in.) • 95.2 mm (3.75 in.) Skewed print These are possible solutions. Try one or more of the following: CHECK THE PAPER GUIDES Move the length and width guides in the tray to the correct positions for the paper size loaded. • Make sure the guides are not too far from the paper stack. • Make sure the guides are not pressing too lightly against the paper stack. CHECK THE PAPER Make sure you are using paper that meets the printer specifications. Troubleshooting 306 Solid color or black pages appear on prints MAKE SURE THE PRINT CARTRIDGES ARE INSTALLED CORRECTLY, ARE NOT DEFECTIVE AND NOT LOW ON TONER • Remove the print cartridges. Warning—Potential Damage: Be careful not to touch the photoconductor drum. Doing so may affect the print quality of future print jobs. • Reinsert the print cartridges. Note: If the quality does not improve, replace the print cartridges. • If the problem continues, the printer may need to be serviced. For more information, contact customer support. Black or white streaks appear on transparencies or paper Try one or more of the following: ENSURE THAT THE FILL PATTERN IS CORRECT If the fill pattern is incorrect, choose a different fill pattern from your software program. CHECK THE PAPER TYPE • Use only the recommended transparencies. • Ensure that the Paper Type setting matches what is loaded in the tray or feeder. • Ensure that the Paper Texture setting is correct for the type of paper or specialty media loaded in the tray or feeder. Troubleshooting 307 MAKE SURE THE PRINT CARTRIDGE IS NOT LOW ON TONER When 88.xx [color] cartridge low appears, make sure the toner is distributed evenly within the print cartridge: 1 Remove the print cartridge. Warning—Potential Damage: Be careful not to touch the photoconductor drum. Doing so may affect the print quality of future print jobs. 2 Firmly shake the cartridge side-to-side and front-to-back several times to redistribute the toner. 3 Reinsert the print cartridge. If the problem continues, the printer may need to be serviced. For more information, contact Customer Support. Streaked horizontal lines appear on prints ABCDE ABCDE ABCDE Try one or more of the following: SELECT ANOTHER TRAY OR FEEDER • From the scanner control panel Paper Menu, select Default Source. • For Windows users, select the paper source from Print Properties. • For Macintosh users, select the paper source from the Print dialog and pop‑up menus. MAKE SURE THERE IS NO WORN, DEFECTIVE, OR EMPTY PRINT CARTRIDGE Replace the worn, defective, or empty print cartridge. Troubleshooting 308 Streaked vertical lines appear on prints ABCDE ABCDE ABCDE Try one or more of the following: SELECT ANOTHER TRAY OR FEEDER • From the scanner control panel, select the Default Source from the Paper Menu. • For Windows users, select the paper source from Print Properties. • For Macintosh users, select the paper source from the Print dialog and pop‑up menus. MAKE SURE THERE IS NO WORN, DEFECTIVE, OR EMPTY PRINT CARTRIDGE Replace the worn, defective, or empty print cartridge. MAKE SURE THE TRANSFER MODULE IS NOT WORN OR DEFECTIVE Replace the worn or defective transfer module. Toner fog or background shading appears on a page Try one or more of the following: MAKE SURE PRINT CARTRIDGES ARE INSTALLED CORRECTLY AND ARE NOT DEFECTIVE Reinstall or replace the print cartridge. MAKE SURE THE TRANSFER BELT IS NOT WORN OR DEFECTIVE Replace the transfer belt. For more information, see the instruction sheet that came with the replacement part. MAKE SURE THE FUSER IS NOT WORN OR DEFECTIVE Replace the fuser. For more information, see the instruction sheet that came with the replacement part. MAKE SURE THERE IS NO TONER IN THE PAPER PATH Clean any visible toner from the paper path. If the problem persists, then contact customer support. CHECK THE SOFTWARE PROGRAM OR APPLICATION The software program or application may have specified an off‑white background. Troubleshooting 309 Toner rubs off Try one or more of the following: CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray. CHECK THE PAPER WEIGHT AND PAPER TEXTURE SETTINGS Change the Paper Weight from Normal to Heavy. If necessary, then change the Paper Texture from Normal to Rough in the scanner control panel Paper menu. THE FUSER IS WORN OR DEFECTIVE Replace the fuser. Toner specks These are possible solutions. Try one or more of the following: THE PRINT CARTRIDGE MAY BE DEFECTIVE Replace the print cartridge. THERE IS TONER IN THE PAPER PATH Clean any toner from the paper path. If the problem persists, then contact Customer Support. Troubleshooting 310 Transparency print quality is poor Try one or more of the following: CHECK THE TRANSPARENCIES Use only transparencies that meet the printer specifications. CHECK THE PAPER TYPE SETTING Make sure the Paper Type setting is set to Transparency: 1 From the scanner control panel Paper menu, check the Paper Type setting. 2 Before sending the job to print, specify the correct type setting: • For Windows users, specify the type from Print Properties. • For Macintosh users, specify the type from the Print dialog. Uneven print density ABCDE ABCDE ABCDE MAKE SURE THERE IS NO DEFECTIVE OR WORN PRINT CARTRIDGE Replace the worn or defective print cartridge. Embedded Web Server does not open Try one or more of the following: CHECK THE NETWORK CONNECTION Make sure the printer, scanner, and computer are turned on and connected to the same network. CHECK ADDRESS ENTERED INTO THE WEB BROWSER • Depending on the network settings, you may need to type “https://” instead of “http://” before the scanner IP address to access the Embedded Web Server. For more information, contact your system support person. • Make sure you have the correct scanner IP address. Troubleshooting 311 TEMPORARILY DISABLE WEB PROXY SERVERS Proxy servers may block or restrict you from accessing certain Web sites including the Embedded Web Server. For more information, contact your system support person. Contacting customer support When you call customer support, describe the problem you are experiencing, the message on the display, and the troubleshooting steps you have already taken to find a solution. You need to know your printer model type and serial number. For more information, see the label on the inside top front cover of the printer. The serial number is also listed on the menu settings page. In the U.S. or Canada, call 1‑800‑539‑6275. For other countries or regions, visit the Lexmark Web site at http://support.lexmark.com. Notices 312 Notices Product information Product name: Lexmark 6500e Machine type: 4036 Model(s): 310 Edition notice November 2012 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time. References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user’s responsibility. For Lexmark technical support, visit http://support.lexmark.com. For information on supplies and downloads, visit www.lexmark.com. © 2012 Lexmark International, Inc. All rights reserved. GOVERNMENT END USERS The Software Program and any related documentation are "Commercial Items," as that term is defined in 48 C.F.R. 2.101, "Computer Software" and "Commercial Computer Software Documentation," as such terms are used in 48 C.F.R. 12.212 or 48 C.F.R. 227.7202, as applicable. Consistent with 48 C.F.R. 12.212 or 48 C.F.R. 227.7202-1 through 227.7207-4, as applicable, the Commercial Computer Software and Commercial Software Documentation are licensed to the U.S. Government end users (a) only as Commercial Items and (b) with only those rights as are granted to all other end users pursuant to the terms and conditions herein. Notices 313 Trademarks Lexmark, Lexmark with diamond design, and MarkVision are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. PrintCryption, ScanBack, and StapleSmart are trademarks of Lexmark International, Inc. Mac and the Mac logo are trademarks of Apple Inc., registered in the U.S. and other countries. PCL® is a registered trademark of the Hewlett-Packard Company. PCL is Hewlett-Packard Company’s designation of a set of printer commands (language) and functions included in its printer products. This printer is intended to be compatible with the PCL language. This means the printer recognizes PCL commands used in various application programs, and that the printer emulates the functions corresponding to the commands. The following terms are trademarks or registered trademarks of these companies: Albertus The Monotype Corporation plc Antique Olive Monsieur Marcel OLIVE Apple-Chancery Apple Computer, Inc. Arial The Monotype Corporation plc CG Times Based on Times New Roman under license from The Monotype Corporation plc, is a product of Agfa Corporation Chicago Apple Computer, Inc. Clarendon Linotype-Hell AG and/or its subsidiaries Eurostile Nebiolo Geneva Apple Computer, Inc. GillSans The Monotype Corporation plc Helvetica Linotype-Hell AG and/or its subsidiaries Hoefler Jonathan Hoefler Type Foundry ITC Avant Garde Gothic International Typeface Corporation ITC Bookman International Typeface Corporation ITC Mona Lisa International Typeface Corporation ITC Zapf Chancery International Typeface Corporation Joanna The Monotype Corporation plc Marigold Arthur Baker Monaco Apple Computer, Inc. New York Apple Computer, Inc. Oxford Arthur Baker Palatino Linotype-Hell AG and/or its subsidiaries Stempel Garamond Linotype-Hell AG and/or its subsidiaries Taffy Agfa Corporation Times New Roman The Monotype Corporation plc Notices Univers 314 Linotype-Hell AG and/or its subsidiaries All other trademarks are the property of their respective owners. AirPrint and the AirPrint logo are trademarks of Apple, Inc. Federal Communications Commission (FCC) compliance information statement This product has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. The FCC Class A limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference, in which case the user will be required to correct the interference at his own expense. The manufacturer is not responsible for any radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment. Unauthorized changes or modifications could void the user's authority to operate this equipment. Note: To assure compliance with FCC regulations on electromagnetic interference for a Class A computing device, use a properly shielded and grounded cable such as Lexmark part number 1021231 for parallel attach or 1021294 for USB attach. Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations. Modular component notice This product may contain the following modular component(s): Lexmark Regulatory Type/Model LEX-M01-003; FCC ID: IYLM01003; Industry Canada IC: 2376A-M01003 Lexmark Regulatory Type/Model LEX-M05-001; FCC ID: IYLLEXM05001; Industry Canada IC: 2376A-M05001 Lexmark Regulatory Type/Model LEX-M05-002; FCC ID: IYLLEXM05002; Industry Canada IC: 2376A-M05002 Licensing notices All licensing notices associated with this product can be viewed from the root directory of the installation software CD. Noise emission levels The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296. Note: Some modes may not apply to your product. 1-meter average sound pressure, dBA Printing 56 dB(A) Scanning 52 dB (A) Copying 57 dB (A) Notices 315 1-meter average sound pressure, dBA Ready 30dB (A) Values are subject to change. See www.lexmark.com for current values. Waste from Electrical and Electronic Equipment (WEEE) directive The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union. We encourage the recycling of our products. If you have further questions about recycling options, visit the Lexmark Web site at www.lexmark.com for your local sales office phone number. Static sensitivity notice This symbol identifies static-sensitive parts. Do not touch in the areas near these symbols without first touching the metal frame of the printer. Temperature information Ambient operating temperature 15.6 to 32.2°C (60 to 90 °F) and 8% to 80% RH Shipping and storage temperature 1 to 60 °C (34 to 140 °F) Laser notice The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR, Chapter I, Subchapter J for Class I (1) laser products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 60825-1. Class I laser products are not considered to be hazardous. The printer contains internally a Class IIIb (3b) laser that is nominally a 7 milliwatt gallium arsenide laser operating in the wavelength of 655-675 nanometers. The laser system and printer are designed so there is never any human access to laser radiation above a Class I level during normal operation, user maintenance, or prescribed service condition. Notices 316 Laser advisory label A laser notice label may be affixed to this printer as shown: DANGER - Invisible laser radiation when cartridges are removed and interlock defeated. Avoid exposure to laser beam. PERIGO - Radiação a laser invisível será liberada se os cartuchos forem removidos e o lacre rompido. Evite a exposição aos feixes de laser. Opasnost - Nevidljivo lasersko zračenje kada su kasete uklonjene i poništena sigurnosna veza. Izbjegavati izlaganje zracima. NEBEZPEČÍ - Když jsou vyjmuty kazety a je odblokována pojistka, ze zařízení je vysíláno neviditelné laserové záření. Nevystavujte se působení laserového paprsku. FARE - Usynlig laserstråling, når patroner fjernes, og spærreanordningen er slået fra. Undgå at blive udsat for laserstrålen. GEVAAR - Onzichtbare laserstraling wanneer cartridges worden verwijderd en een vergrendeling wordt genegeerd. Voorkom blootstelling aan de laser. DANGER - Rayonnements laser invisibles lors du retrait des cartouches et du déverrouillage des loquets. Eviter toute exposition au rayon laser. VAARA - Näkymätöntä lasersäteilyä on varottava, kun värikasetit on poistettu ja lukitus on auki. Vältä lasersäteelle altistumista. GEFAHR - Unsichtbare Laserstrahlung beim Herausnehmen von Druckkassetten und offener Sicherheitssperre. Laserstrahl meiden. ΚΙΝΔΥΝΟΣ - Έκλυση αόρατης ακτινοβολίας laser κατά την αφαίρεση των κασετών και την απασφάλιση της μανδάλωσης. Αποφεύγετε την έκθεση στην ακτινοβολία laser. VESZÉLY – Nem látható lézersugárzás fordulhat elő a patronok eltávolításakor és a zárószerkezet felbontásakor. Kerülje a lézersugárnak való kitettséget. PERICOLO - Emissione di radiazioni laser invisibili durante la rimozione delle cartucce e del blocco. Evitare l´esposizione al raggio laser. FARE – Usynlig laserstråling når kassettene tas ut og sperren er satt ut av spill. Unngå eksponering for laserstrålen. NIEBEZPIECZEŃSTWO - niewidzialne promieniowanie laserowe podczas usuwania kaset i blokady. Należy unikać naświetlenia promieniem lasera. ОПАСНО! Невидимое лазерное излучение при извлеченных картриджах и снятии блокировки. Избегайте воздействия лазерных лучей. Pozor – Nebezpečenstvo neviditeľného laserového žiarenia pri odobratých kazetách a odblokovanej poistke. Nevystavujte sa lúčom. PELIGRO: Se producen radiaciones láser invisibles al extraer los cartuchos con el interbloqueo desactivado. Evite la exposición al haz de láser. FARA – Osynlig laserstrålning när patroner tas ur och spärrmekanismen är upphävd. Undvik exponering för laserstrålen. 危险 - 当移除碳粉盒及互锁失效时会产生看不见的激光辐射,请避免暴露在激光光束下。 危險 - 移除碳粉匣與安全連續開關失效時會產生看不見的雷射輻射。請避免曝露在雷射光束下。 危険 - カートリッジが取り外され、内部ロックが無効になると、見えないレーザー光が放射されます。 このレーザー光に当たらないようにしてください。 Power consumption Product power consumption The following table documents the power consumption characteristics of the product. Note: Some modes may not apply to your product. Mode Description Power consumption (Watts) Printing The product is generating hard‑copy output from electronic inputs. 600 W duplex; 780 W simplex Copy The product is generating hard‑copy output from hard‑copy original documents. NA Scan The product is scanning hard‑copy documents. NA Ready The product is waiting for a print job. 100 W Sleep Mode The product is in a high‑level energy‑saving mode. 17 W Off The product is plugged into a wall outlet, but the power switch is turned off. 1 W The power consumption levels listed in the previous table represent time-averaged measurements. Instantaneous power draws may be substantially higher than the average. Values are subject to change. See www.lexmark.com for current values. Notices 317 Sleep Mode This product is designed with an energy-saving mode called Sleep Mode. The Sleep Mode saves energy by lowering power consumption during extended periods of inactivity. The Sleep Mode is automatically engaged after this product is not used for a specified period of time, called the Sleep Mode Timeout. Factory default Sleep Mode Timeout for this product (in minutes): 5 By using the configuration menus, the Sleep Mode Timeout can be modified between 1 minute and 240 minutes. Setting the Sleep Mode Timeout to a low value reduces energy consumption, but may increase the response time of the product. Setting the Sleep Mode Timeout to a high value maintains a fast response, but uses more energy. Off mode If this product has an off mode which still consumes a small amount of power, then to completely stop product power consumption, disconnect the power supply cord from the electrical outlet. Total energy usage It is sometimes helpful to calculate the total product energy usage. Since power consumption claims are provided in power units of Watts, the power consumption should be multiplied by the time the product spends in each mode in order to calculate energy usage. The total product energy usage is the sum of each mode's energy usage. Industry Canada compliance statement This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Standard ICES-003. Avis de conformité aux normes de l’industrie du Canada Cet appareil numérique de classe A est conforme aux exigences de la norme canadienne relative aux équipements pouvant causer des interférences NMB-003. European Community (EC) directives conformity This product is in conformity with the protection requirements of EC Council directives 2004/108/EC and 2006/95/EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility and safety of electrical equipment designed for use within certain voltage limits. The manufacturer of this product is: Lexmark International, Inc., 740 West New Circle Road, Lexington, KY, 40550 USA. The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon request from the Authorized Representative. This product satisfies the Class A limits of EN 55022 and safety requirements of EN 60950. Radio interference notice Warning Notices 318 This is a product that complies with the emission requirements of EN55022 Class A limits and immunity requirements of EN55024. This product is not intended to be used in residential/domestic environments. This is a Class A product. In a domestic environment, this product may cause radio interference, in which case the user may be required to take adequate measures. Notice to users of the US telephone network: FCC requirements This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the back of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to your telephone company. This equipment uses the RJ-11C Universal Service Order Code (USOC) jack. A plug and jack used to connect this equipment to the premises’ wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See your setup documentation for more information. The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact your local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (for example, 03 is a REN of 0.3). For earlier products, the REN is shown separately on the label. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will notify the customer as soon as possible. You will also be advised of your right to file a complaint with the FCC. The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of this equipment. If this happens, the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If you experience trouble with this equipment, for repair or warranty information, contact Lexmark International, Inc. at www.lexmark.com or your Lexmark representative. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. This equipment contains no user serviceable parts. For repair and warranty information, contact Lexmark International, Inc. See the previous paragraph for contact information. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission, or corporation commission for information. If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer. Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer terminal equipment connected to AC power sources. This has been identified as a major nationwide problem. It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected. An appropriate AC surge arrestor is defined as one that is suitably rated, and certified by UL (Underwriter's Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body in Notices 319 the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges. The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including fax machines, to send any message unless said message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message, and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) See your user documentation in order to program this information into your fax machine. Notice to users of the Canadian telephone network This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number (REN) is an indication of the maximum number of terminals allowed to be connected to a telephone interface. The terminus of an interface may consist of any combination of devices, subject only to the requirement that the sum of the RENs of all the devices does not exceed five. The modem REN is located on the rear of the equipment on the product labeling. Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer terminal equipment connected to AC power sources. This has been identified as a major nationwide problem. It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected. An appropriate AC surge arrestor is defined as one that is suitably rated, and certified by UL (Underwriter’s Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body in the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges. This equipment uses CA11A telephone jacks. Avis réservé aux utilisateurs du réseau téléphonique du Canada Ce produit est conforme aux spécifications techniques d’Industrie Canada. Le numéro REN (ringer equivalence number : numéro d’équivalence de sonnerie) fournit une indication du nombre maximum de terminaux pouvant être connectés à l’interface téléphonique. En bout de ligne, le nombre d’appareils qui peuvent être connectés n’est pas directement limité, mais la somme des REN de ces appareils ne doit pas dépasser cinq. Le numéro REN du modem est indiqué sur l’étiquette produit située à l’arrière de l’équipement. Les compagnies de téléphone constatent que les surtensions électriques, en particulier celles dues à la foudre, entraînent d'importants dégâts sur les terminaux privés connectés à des sources d’alimentation CA. Il s’agit-là d’un problème majeur d’échelle nationale. En conséquence, il vous est recommandé de brancher un parasurtenseur dans la prise de courant à laquelle l’équipement est connecté. Utilisez un parasurtenseur répondant à des caractéristiques nominales satisfaisantes et certifié par le laboratoire d’assureurs UL (Underwriter’s Laboratories), un autre laboratoire agréé de type NRTL (Nationally Recognized Testing Laboratory) ou un organisme de certification agréé dans votre région ou pays. Ceci prévient tout endommagement de l’équipement causé par les orages et autres surtensions électriques. Cet équipement utilise des prises de téléphone CA11A. Notice to users of the New Zealand telephone network The following are special conditions for the Facsimile User Instructions. The grant of a telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of telepermitted Notices 320 equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services. This equipment shall not be set up to make automatic calls to the Telecom's 111 Emergency Service. This equipment may not provide for the effective hand-over of a call to another device connected to the same line. This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom customers. Some parameters required for compliance with Telecom's telepermit requirements are dependent on the equipment associated with this device. The associated equipment shall be set to operate within the following limits for compliance to Telecom's specifications: • There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual call initiation, and • The equipment shall go on-hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next call attempt. • The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not less than 5 seconds between the end of one call attempt and the beginning of another. Using this product in Switzerland This product requires a Swiss billing tone filter (Lexmark part number 80D1877) to be installed on any line which receives metering pulses in Switzerland. The filter must be used, as metering pulses are present on all analog telephone lines in Switzerland. Utilisation de ce produit en Suisse Cet appareil nécessite l’utilisation d’un filtre de tonalité de facturation suisse (nº de référence Lexmark : 80D1877) devant être installé sur toute ligne recevant des impulsions de comptage en Suisse. Ce filtre doit être utilisé pour toute installation car ces impulsions existent sur toutes les lignes téléphoniques suisses. Verwendung dieses Produkts in der Schweiz Für dieses Produkt muss ein schweizerischer Billing Tone Filter zur Zählzeichenübertragung (Lexmark Teilenummer 80D1877) für jede Leitung installiert werden, über die in der Schweiz Zeitsteuertakte übertragen werden. Die Verwendung des Filters ist obligatorisch, da in allen analogen Telefonleitungen in der Schweiz Zeitsteuertakte vorhanden sind. Uso del prodotto in Svizzera Questo prodotto richiede un filtro toni Billing svizzero, (codice Lexmark 80D1877) da installare su tutte le linee che ricevono impulsi remoti in Svizzera. È necessario utilizzare il filtro poiché gli impulsi remoti sono presenti su tutte le linee analogiche in Svizzera. Notice to Users in the European Union Products bearing the CE mark are in conformity with the protection requirements of EC Council directives 2004/108/EC, 2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the Member States relating to Notices 321 electromagnetic compatibility, safety of electrical equipment designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment. Compliance is indicated by the CE marking. The manufacturer of this product is: Lexmark International, Inc., 740 West New Circle Road, Lexington, KY, 40550 USA. The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon request from the Authorized Representative. Refer to the table at the end of the Notices section for further compliance information. Regulatory notices for wireless products This section contains the following regulatory information pertaining to wireless products that contain transmitters, for example, but not limited to, wireless network cards or proximity card readers. Exposure to radio frequency radiation The radiated output power of this device is far below the radio frequency exposure limits of the FCC and other regulatory agencies. A minimum separation of 20 cm (8 inches) must be maintained between the antenna and any persons for this device to satisfy the RF exposure requirements of the FCC and other regulatory agencies. Industry Canada (Canada) This device complies with Industry Canada specification RSS-210. Operation is subject to the following two conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device. This device has been designed to operate only with the antenna provided. Use of any other antenna is strictly prohibited per regulations of Industry Canada. To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from windows to provide maximum shielding. Equipment (or its transmit antenna) that is installed outdoors is subject to licensing. The installer of this radio equipment must ensure that the antenna is located or pointed such that it does not emit RF fields in excess of Health Canada limits for the general population; consult Safety Code 6, obtainable from Health Canada's Web site www.hc-sc.gc.ca/rpb. The term "IC:" before the certification/registration number only signifies that the Industry Canada technical specifications were met. Industry Canada (Canada) Cet appareil est conforme à la norme RSS-210 d'Industry Canada. Son fonctionnement est soumis aux deux conditions suivantes : Notices 322 (1) cet appareil ne doit pas provoquer d'interférences et (2) il doit accepter toute interférence reçue, y compris celles risquant d'altérer son fonctionnement. Cet appareil a été conçu pour fonctionner uniquement avec l'antenne fournie. L'utilisation de toute autre antenne est strictement interdite par la réglementation d'Industry Canada. En application des réglementations d'Industry Canada, l'utilisation d'une antenne de gain supérieur est strictement interdite. Pour empêcher toute interférence radio au service faisant l'objet d'une licence, cet appareil doit être utilisé à l'intérieur et loin des fenêtres afin de garantir une protection optimale. Si le matériel (ou son antenne d'émission) est installé à l'extérieur, il doit faire l'objet d'une licence. L'installateur de cet équipement radio doit veiller à ce que l'antenne soit implantée et dirigée de manière à n'émettre aucun champ HF dépassant les limites fixées pour l'ensemble de la population par Santé Canada. Reportez-vous au Code de sécurité 6 que vous pouvez consulter sur le site Web de Santé Canada www.hc-sc.gc.ca/rpb. Le terme « IC » précédant le numéro de d'accréditation/inscription signifie simplement que le produit est conforme aux spécifications techniques d'Industry Canada. Notice to users in the European Union Products bearing the CE mark are in conformity with the protection requirements of EC Council directives 2004/108/EC, 2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility, safety of electrical equipment designed for use within certain voltage limits, and on radio equipment and telecommunications terminal equipment. Compliance is indicated by the CE marking. The manufacturer of this product is: Lexmark International, Inc., 740 West New Circle Road, Lexington, KY, 40550 USA. The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon request from the Authorized Representative. This product satisfies the Class A limits of EN 55022 and safety requirements of EN 60950. Products equipped with 2.4GHz Wireless LAN option are in conformity with the protection requirements of EC Council directives 2004/108/EC, 2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility, safety of electrical equipment designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment. Compliance is indicated by the CE marking. Operation is allowed in all EU and EFTA countries, but is restricted to indoor use only. The manufacturer of this product is: Lexmark International, Inc., 740 West New Circle Road, Lexington, KY, 40550 USA. The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium Notices 323 Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon request from the Authorized Representative. This product may be used in the countries indicated in the table below. AT BE BG CH CY CZ DE DK EE EL ES FI FR HR HU IE IS IT LI LT LU LV MT NL NO PL PT RO SE SI SK TR UK Česky Společnost Lexmark International, Inc. tímto prohlašuje, že výrobek tento výrobek je ve shodě se základními požadavky a dalšími příslušnými ustanoveními směrnice 1999/5/ES. Dansk Lexmark International, Inc. erklærer herved, at dette produkt overholder de væsentlige krav og øvrige relevante krav i direktiv 1999/5/EF. Deutsch Hiermit erklärt Lexmark International, Inc., dass sich das Gerät dieses Gerät in Übereinstimmung mit den grundlegenden Anforderungen und den übrigen einschlägigen Bestimmungen der Richtlinie 1999/5/EG befindet. Ελληνική ΜΕ ΤΗΝ ΠΑΡΟΥΣΑ Η LEXMARK INTERNATIONAL, INC. ΔΗΛΩΝΕΙ ΟΤΙ ΑΥΤΟ ΤΟ ΠΡΟΪΟΝ ΣΥΜΜΟΡΦΩΝΕΤΑΙ ΠΡΟΣ ΤΙΣ ΟΥΣΙΩΔΕΙΣ ΑΠΑΙΤΗΣΕΙΣ ΚΑΙ ΤΙΣ ΛΟΙΠΕΣ ΣΧΕΤΙΚΕΣ ΔΙΑΤΑΞΕΙΣ ΤΗΣ ΟΔΗΓΙΑΣ 1999/5/ΕΚ. English Hereby, Lexmark International, Inc., declares that this type of equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC. Español Por medio de la presente, Lexmark International, Inc. declara que este producto cumple con los requisitos esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999/5/CE. Eesti Käesolevaga kinnitab Lexmark International, Inc., et seade see toode vastab direktiivi 1999/5/EÜ põhinõuetele ja nimetatud direktiivist tulenevatele muudele asjakohastele sätetele. Suomi Lexmark International, Inc. vakuuttaa täten, että tämä tuote on direktiivin 1999/5/EY oleellisten vaatimusten ja muiden sitä koskevien direktiivin ehtojen mukainen. Français Par la présente, Lexmark International, Inc. déclare que l'appareil ce produit est conforme aux exigences fondamentales et autres dispositions pertinentes de la directive 1999/5/CE. Magyar Alulírott, Lexmark International, Inc. nyilatkozom, hogy a termék megfelel a vonatkozó alapvetõ követelményeknek és az 1999/5/EC irányelv egyéb elõírásainak. Íslenska Hér með lýsir Lexmark International, Inc. yfir því að þessi vara er í samræmi við grunnkröfur og aðrar kröfur, sem gerðar eru í tilskipun 1999/5/EC. Italiano Con la presente Lexmark International, Inc. dichiara che questo questo prodotto è conforme ai requisiti essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999/5/CE. Latviski Ar šo Lexmark International, Inc. deklarē, ka šis izstrādājums atbilst Direktīvas 1999/5/EK būtiskajām prasībām un citiem ar to saistītajiem noteikumiem. Lietuvių Šiuo Lexmark International, Inc. deklaruoja, kad šis produktas atitinka esminius reikalavimus ir kitas 1999/5/EB direktyvos nuostatas. Malti Bil-preżenti, Lexmark International, Inc., jiddikjara li dan il-prodott huwa konformi mal-ħtiġijiet essenzjali u ma dispożizzjonijiet oħrajn relevanti li jinsabu fid-Direttiva 1999/5/KE. Nederlands Hierbij verklaart Lexmark International, Inc. dat het toestel dit product in overeenstemming is met de essentiële eisen en de andere relevante bepalingen van richtlijn 1999/5/EG. Notices 324 Norsk Lexmark International, Inc. erklærer herved at dette produktet er i samsvar med de grunnleggende krav og øvrige relevante krav i direktiv 1999/5/EF. Polski Niniejszym Lexmark International, Inc. oświadcza, że niniejszy produkt jest zgodny z zasadniczymi wymogami oraz pozostałymi stosownymi postanowieniami Dyrektywy 1999/5/EC. Português A Lexmark International Inc. declara que este este produto está conforme com os requisitos essenciais e outras disposições da Diretiva 1999/5/CE. Slovensky Lexmark International, Inc. týmto vyhlasuje, že tento produkt spĺňa základné požiadavky a všetky príslušné ustanovenia smernice 1999/5/ES. Slovensko Lexmark International, Inc. izjavlja, da je ta izdelek v skladu z bistvenimi zahtevami in ostalimi relevantnimi določili direktive 1999/5/ES. Svenska Härmed intygar Lexmark International, Inc. att denna produkt står i överensstämmelse med de väsentliga egenskapskrav och övriga relevanta bestämmelser som framgår av direktiv 1999/5/EG. STATEMENT OF LIMITED WARRANTY FOR LEXMARK LASER PRINTERS, LEXMARK LED PRINTERS, AND LEXMARK MULTIFUNCTION LASER PRINTERS Lexmark International, Inc., Lexington, KY This limited warranty applies to the United States and Canada. For customers outside the U.S., refer to the countryspecific warranty information that came with your product. This limited warranty applies to this product only if it was originally purchased for your use, and not for resale, from Lexmark or a Lexmark Remarketer, referred to in this statement as “Remarketer.” Limited warranty Lexmark warrants that this product: —Is manufactured from new parts, or new and serviceable used parts, which perform like new parts —Is, during normal use, free from defects in material and workmanship If this product does not function as warranted during the warranty period, contact a Remarketer or Lexmark for repair or replacement (at Lexmark's option). If this product is a feature or option, this statement applies only when that feature or option is used with the product for which it was intended. To obtain warranty service, you may be required to present the feature or option with the product. If you transfer this product to another user, warranty service under the terms of this statement is available to that user for the remainder of the warranty period. You should transfer proof of original purchase and this statement to that user. Limited warranty service The warranty period starts on the date of original purchase as shown on the purchase receipt and ends 12 months later provided that the warranty period for any supplies and for any maintenance items included with the printer shall end earlier if it, or its original contents, are substantially used up, depleted, or consumed. Fuser Units, Transfer/Transport Units, Paper Feed items, if any, and any other items for which a Maintenance Kit is available are substantially consumed when the printer displays a “Life Warning” or “Scheduled Maintenance” message for such item. Notices 325 To obtain warranty service you may be required to present proof of original purchase. You may be required to deliver your product to the Remarketer or Lexmark, or ship it prepaid and suitably packaged to a Lexmark designated location. You are responsible for loss of, or damage to, a product in transit to the Remarketer or the Lexmark designated location. When warranty service involves the exchange of a product or part, the item replaced becomes the property of the Remarketer or Lexmark. The replacement may be a new or repaired item. The replacement item assumes the remaining warranty period of the original product. Replacement is not available to you if the product you present for exchange is defaced, altered, in need of a repair not included in warranty service, damaged beyond repair, or if the product is not free of all legal obligations, restrictions, liens, and encumbrances. As part of your warranty service and/or replacement, Lexmark may update the firmware in your printer to the latest version. Firmware updates may modify printer settings and cause counterfeit and/or unauthorized products, supplies, parts, materials (such as toners and inks), software, or interfaces to stop working. Authorized use of genuine Lexmark products will not be impacted. Before you present this product for warranty service, remove all print cartridges, programs, data, and removable storage media (unless directed otherwise by Lexmark). For further explanation of your warranty alternatives and the nearest Lexmark authorized servicer in your area contact Lexmark on the World Wide Web. Remote technical support is provided for this product throughout its warranty period. For products no longer covered by a Lexmark warranty, technical support may not be available or only be available for a fee. Extent of limited warranty Lexmark does not warrant uninterrupted or error-free operation of any product or the durability or longevity of prints produced by any product. Warranty service does not include repair of failures caused by: —Modification or unauthorized attachments —Accidents, misuse, abuse or use inconsistent with Lexmark user’s guides, manuals, instructions or guidance —Unsuitable physical or operating environment —Maintenance by anyone other than Lexmark or a Lexmark authorized servicer —Operation of a product beyond the limit of its duty cycle —Use of printing media outside of Lexmark specifications —Refurbishment, repair, refilling or remanufacture by a third party of products, supplies or parts —Products, supplies, parts, materials (such as toners and inks), software, or interfaces not furnished by Lexmark TO THE EXTENT PERMITTED BY APPLICABLE LAW, NEITHER LEXMARK NOR ITS THIRD PARTY SUPPLIERS OR REMARKETERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED, WITH RESPECT TO THIS PRODUCT, AND SPECIFICALLY DISCLAIM THE IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND SATISFACTORY QUALITY. ANY WARRANTIES THAT MAY NOT BE DISCLAIMED UNDER APPLICABLE LAW ARE LIMITED IN DURATION TO THE WARRANTY PERIOD. NO WARRANTIES, EXPRESS OR IMPLIED, WILL APPLY AFTER THIS PERIOD. ALL INFORMATION, SPECIFICATIONS, PRICES, AND SERVICES ARE SUBJECT TO CHANGE AT ANY TIME WITHOUT NOTICE. Notices 326 Limitation of liability Your sole remedy under this limited warranty is set forth in this document. For any claim concerning performance or nonperformance of Lexmark or a Remarketer for this product under this limited warranty, you may recover actual damages up to the limit set forth in the following paragraph. Lexmark's liability for actual damages from any cause whatsoever will be limited to the amount you paid for the product that caused the damages. This limitation of liability will not apply to claims by you for bodily injury or damage to real property or tangible personal property for which Lexmark is legally liable. IN NO EVENT WILL LEXMARK BE LIABLE FOR ANY LOST PROFITS, LOST SAVINGS, INCIDENTAL DAMAGE, OR OTHER ECONOMIC OR CONSEQUENTIAL DAMAGES. This is true even if you advise Lexmark or a Remarketer of the possibility of such damages. Lexmark is not liable for any claim by you based on a third party claim. This limitation of remedies also applies to claims against any Suppliers and Remarketers of Lexmark. Lexmark's and its Suppliers' and Remarketers' limitations of remedies are not cumulative. Such Suppliers and Remarketers are intended beneficiaries of this limitation. Additional rights Some states do not allow limitations on how long an implied warranty lasts, or do not allow the exclusion or limitation of incidental or consequential damages, so the limitations or exclusions contained above may not apply to you. This limited warranty gives you specific legal rights. You may also have other rights that vary from state to state. Patent acknowledgment The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property Rights (IPR) Disclosure of Certicom Corp. at the IETF for Elliptic Curve Cryptography (ECC) Cipher Suites for Transport Layer Security (TLS) implemented in the product or service. The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property Rights (IPR) Disclosure of Certicom Corp. at the IETF for TLS Elliptic Curve Cipher Suites with SHA-256/382 and AES Galois Counter Mode (GCM) implemented in the product or service. The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property Rights (IPR) Disclosure of Certicom Corp. at the IETF for TLS Suite B Profile for Transport Layer Security (TLS) implemented in the product or service. The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property Rights (IPR) Disclosure of Certicom Corp. at the IETF for Addition of the Camellia Cipher Suites to Transport Layer Security (TLS) implemented in the product or service. The use of certain patents in this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property Rights (IPR) Disclosure of Certicom Corp. at the IETF for AES-CCM ECC Cipher Suites for TLS implemented in the product or service. The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property Rights (IPR) Disclosure of Certicom Corp. at the IETF for IKE and IKEv2 Authentication Using the Eliptic Curve Digital Signature Algorithm (ECDSA) implemented in the product or service. The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property Rights (IPR) Disclosure of Certicom Corp. at the IETF for Suite B Cryptographic Suites for IPSec implemented in the product or service. Notices 327 The use of this product or service is subject to the reasonable, non-discriminatory terms in the Intellectual Property Rights (IPR) Disclosure of Certicom Corp. at the IETF for Algorithms for Internet Key Exchange version 1 (IKEv1) implemented in the product or service. Index 328 Index Numerics 1565 Emulation error, load emulation option 280 2000‑sheet tray loading 70 200–201 paper jams 249 202–203 paper jams 250 230 paper jam 252 231–239 paper jams 254 24x paper jam 256 250 paper jam 257 250‑sheet tray (standard or optional) loading 67 260 paper jam 258 280.06 Paper missing 279 281 paper jam 259 283 paper jam 260 295.20 Multifeed Sensor On 280 2yy.xx Close flatbed cover and load originals if restarting job 279 2yy.xx paper jams 261 30.xx Invalid refill, change cartridge 273 31.xx Replace defective cartridge 273 32.xx Cartridge part number unsupported by device 273 34 Incorrect paper size, open [paper source] 273 35 Insufficient memory to support Resource Save feature 273 37 Insufficient memory to collate job 274 37 Insufficient memory, some Held Jobs were deleted 274 37 Insufficient memory, some held jobs will not be restored 273 38 Memory full 274 39 Complex page, some data may not have printed 274 42.xy Cartridge region mismatch 274 51 Defective flash detected 274 52 Not enough free space in flash memory for resources 275 54 Network [x] software error 275 54 Serial option [x] error 275 54 Standard network software error 275 55 Unsupported option in slot [x] 275 550‑sheet tray (standard or optional) loading 67 56 Parallel port [x] disabled 276 56 Serial port [x] disabled 276 56 Standard USB port disabled 276 56 USB port [x] disabled 276 57 Configuration change, some held jobs were not restored 276 58 Too many bins attached 276 58 Too many disks installed 277 58 Too many flash options installed 277 58 Too many trays attached 277 59 Incompatible Duplex 277 59 Incompatible envelope feeder 277 59 Incompatible output bin [x] 278 59 Incompatible tray [x] 278 61 Remove defective disk 278 62 Disk full 278 80 Routine maintenance 278 840.01 Scanner disabled by admin 280 840.02 Scanner disabled. Contact system administrator if problem persists. 280 88 Cartridge low 279 88.xx Cartridge nearly low 278 88.xx Replace cartridge 279 A accessing the Embedded Web Server 19 accessing the system board 27 Active NIC menu 159 adding a date and time stamp 106 address book, e‑mail using 113 address book, fax using 126 ADF copying using 99 ADF feed roller cleaning cloth ordering 237 ADF glass cleaning 232 ADF parts cleaning 232 adjusting copy quality 103 adjusting Sleep Mode 64 adjusting toner darkness 97 advanced options, touch‑screen copy 109 AppleTalk menu 164 applications list home screen 20 applications, home screen Forms and Favorites 20 My MFP 20 Remote Operator Panel 20 Scan to Network 20 WS‑Scan 20 assigning a custom paper type name 81 attaching cables 44 Automatic Document Feeder (ADF) loading 77 available internal options 27 avoiding jams 85 avoiding paper jams 248 B Bin Setup menu 156 blank pages 298 blocking junk faxes 128 business cards loading 77 buttons, scanner control panel 13 buttons, touch screen 15 C cables Ethernet 44 USB 44 calling customer support 311 canceling print job, from computer 98 canceling a print job from a computer 98 from the scanner control panel 97 Index canceling an e-mail 115 cannot open Embedded Web Server 310 card stock loading 73 tips on using 95 cartridges, print ordering 238 Change [paper source] to [custom string] 262 Change [paper source] to [custom type name] 262 Change [paper source] to [size] 263 Change [paper source] to [size] [type] 263 charge rolls ordering 239 Check duplex connection 263 Check tray [x] connection 263 checking an unresponsive printer 280 checking an unresponsive scanner 287 checking scanner status on Embedded Web Server 246 checking scanner status using the Embedded Web Server 246 checking status of supplies 237 checking the status of supplies 237 checking the virtual display using the Embedded Web Server 246 choosing a fax connection 119 cleaning ADF glass 232 ADF parts 232 exterior of the scanner 231 scanner glass 231 cleaning kit using 236 cleaning the touch screen 236 Close door or insert cartridge 264 Close finisher side door 264 collating copies 104 confidential print jobs 95 printing from a Macintosh computer 96 printing from Windows 96 Confidential Print menu 174 configuration information wireless network 48 329 configurations printer 11 Configure MP menu 149 configuring e‑mail settings 111 configuring port settings 57 connecting printer to distinctive ring service 121 connecting the printer to regional adapters 121 connecting to a DSL service 120 conservation settings brightness, adjusting 65 Eco‑Mode 63 Quiet Mode 63 Sleep Mode 64 conserving supplies 62 contacting customer support 311 control panel, scanner 13 copy quality adjusting 103 copy screen advanced options 109 options 107, 108, 110, 136 Copy Settings menu 186 copy troubleshooting copier does not respond 284 partial document or photo copies 286 poor copy quality 285 poor scanned image quality 288 scanner unit does not close 284 copying adding a date and time stamp 106 adding an overlay message 106 adjusting quality 103 canceling a copy job 107 collating copies 104 custom job (job build) 105 different paper sizes 102 enlarging 103 multiple pages on one sheet 105 on both sides of the paper (duplexing) 102 on letterhead 101 on transparencies 100 photos 100 placing separator sheets between copies 104 quick copy 99 reducing 103 selecting a tray 101 to a different size 101 using the ADF 99 using the scanner glass 100 copying different paper sizes 102 copying multiple pages on one sheet 105 copying on both sides of the paper (duplexing) 102 copying on letterhead 101 copying on transparencies 100 copying photos 100 copying to a different size 101 creating a fax destination shortcut using the Embedded Web Server 123 creating an FTP shortcut using the Embedded Web Server 133 creating profiles using the ScanBack Utility 140 Custom Bin Names menu 155 custom job (job build) 105 Custom Names menu 154 custom paper type name creating 81 Custom Scan Sizes menu 155 Custom Type [x] changing name 81 Custom Types menu 154 D date and time, fax setting 122 daylight saving time, configuring 123 daylight saving time, faxing 123 Default Source menu 144 different paper sizes, copying 102 directory list printing 97 Disk corrupted 264 Disk full, scan job canceled 264 Disk near full. Securely clearing disk space. 264 disk wiping 244 Disk Wiping menu 174 display troubleshooting display is blank 281 display shows only diamonds 281 display, printer control panel adjusting brightness 65 display, scanner control panel 13 disposing of scanner hard disk 242 Index distinctive ring service, fax connecting to 121 documents, printing from Macintosh 90 from Windows 90 drawers, paper installing 43 removing 43 duplexing 102 E Eco‑Mode setting 63 Edit Security Setups menu 172 Embedded Web Server accessing 19 administrator settings 246 checking supplies 237 creating a fax destination shortcut 123 creating an FTP shortcut 133 creating e‑mail shortcuts 112 initial fax setup 118 networking settings 246 problem accessing 310 setting up e‑mail alerts 246 Embedded Web Server Administrator's Guide where to find 246 emission notices 314, 317, 321, 322 enlarging a copy 103 Envelope Enhance 149 envelopes loading 73, 76 tips on using 93 environmental settings 62 brightness, adjusting 65 Eco‑Mode 63 Quiet Mode 63 Sleep Mode 64 erasing hard disk memory 244 erasing non‑volatile memory 243 erasing volatile memory 243 Error reading USB hub. Remove hub. 265 Ethernet network preparing to set up for Ethernet printing 54 Ethernet network setup using Macintosh 55 using Windows 55 Ethernet networking Macintosh 55 330 Windows 55 Ethernet port 44 Ethernet setup preparing for an 54 exporting a configuration using the Embedded Web Server 22 exporting a configuration using the Embedded Web Server 22 exterior of the scanner cleaning 231 e‑mail canceling 115 disabling 262 enabling 262 e‑mail alerts low supply levels 246 paper jam 246 setting up 246 e‑mail function setting up 111 e‑mail screen advanced options 117 options 115, 116, 117 E‑mail Settings menu 202 e‑mail shortcuts, creating using the Embedded Web Server 112 e‑mail, sending using a shortcut number 113 using the touch screen 113 e‑mailing adding message line 114 adding subject line 114 changing output file type 114 configuring e‑mail settings 111 creating shortcuts using the Embedded Web Server 112 creating shortcuts using the touch screen 112 setting up e‑mail function 111 using a shortcut number 113 using the address book 113 using the touch screen 113 F factory defaults restoring 247 fax disabling 262 enabling 262 sending 124 fax connection connecting the scanner to the wall jack 119 connecting to a DSL line 120 connecting to a PBX or ISDN 120 fax connections regional adapters 121 fax log viewing 128 Fax Mode (Analog Fax Setup) menu 190 Fax Mode (Fax Server Setup) menu 199 fax screen advanced options 130 options 129, 130 fax troubleshooting caller ID is not shown 289 can receive but not send faxes 291 can send but not receive faxes 291 cannot send or receive a fax 289 received fax has poor print quality 292 faxing blocking junk faxes 128 canceling a fax job 128, 129 changing resolution 127 choosing a fax connection 119 configuring the scanner to observe daylight saving time 123 creating shortcuts using the Embedded Web Server 123 creating shortcuts using the touch screen 123 distinctive ring service 121 fax setup 118 forwarding faxes 131 holding faxes 131 making a fax lighter or darker 127 sending a fax at a scheduled time 127 sending using the touch screen 124 setting the date and time 122 setting the fax number or station number 122 setting the outgoing fax name or station name 122 using shortcuts 126 using the address book 126 Index viewing a fax log 128 FCC notices 314, 318, 321 features Scan Center 139 finding more information about the scanner 9 finding scanner IP address 19 Finishing menu 219 firmware card installing 23, 39 flash drive printing from 91 Flash Drive menu 211 flash drives supported file types 92 flash memory card installing 39 font sample list printing 96 Forms and Favorites 20 forwarding faxes 131 FTP scanning using a shortcut number 134 scanning using address book 135 scanning using the touch screen 134 FTP address creating shortcuts using the touch screen 134 FTP screen advanced options 137 options 135, 136, 137 FTP Settings menu 207 fuser ordering 240 fuser wiper ordering 240 G General Settings menu 179 Green settings Quiet Mode 63 green settings Eco‑Mode 63 guidelines card stock 95 envelopes 93 labels 94 letterhead 93 transparencies 93 331 H held jobs 95 printing from a Macintosh computer 96 printing from Windows 96 Help menu 229 hiding icons on the home screen 19 holding faxes 131 home screen applications 20 hiding icons 19 showing icons 19 home screen applications using 20 home screen buttons description 14 HTML menu 228 I If restarting job, replace originals that have not begun to exit the scanner 265 Image menu 229 importing a configuration using the Embedded Web Server 22 importing a configuration using the Embedded Web Server 22 indicator light is blinking troubleshooting 262 initial fax setup 118 using the Embedded Web Server 118 Insert staple cartridge 265 Install bin [x] 265 Install duplex 265 Install envelope feeder 266 Install MICR Cartridge 266 Install Tray [x] 266 installing a memory card 40 installing on a wireless network using Windows 49 installing options order of installation 42 installing printer software adding options 47 installing scanner on wireless network 49 installing scanner on a network Ethernet networking 55 installing scanner on a wireless network using Macintosh 51 installing scanner software 46 internal print server troubleshooting 295 Internal Solutions Port changing port settings 57 troubleshooting 295 Internal Solutions Port (ISP) installing 32 IP address, scanner finding 19 IPv6 menu 163 isolating print quality problems 97 J jams avoiding 248 locating jam areas 248 locations 248 numbers 248 jams, clearing 200–201 paper jams 249 202–203 paper jams 250 230 paper jam 252 231–239 paper jams 254 24x paper jam 256 250 paper jam 257 260 paper jam 258 281 paper jam 259 283 paper jam 260 2yy.xx paper jams 261 Job Accounting menu 222 job interrupt 106 L labels tips on using 94 letterhead copying on 101 loading, 2000‑sheet tray 70 loading, multipurpose feeder 73 loading, trays 67 tips on using 93 light, indicator scanner control panel 13 linking trays 80 Load Manual Feeder with [custom string] 267 Index Load Manual Feeder with [custom type name] 267 Load Manual Feeder with [paper size] 268 Load Manual Feeder with [paper type] [paper size] 268 Load staples 268 loading 2000‑sheet tray 70 250‑sheet tray (standard or optional) 67 550‑sheet tray (standard or optional) 67 ADF 77 business cards 77 card stock 73 envelopes 73, 76 letterhead in 2000‑sheet tray 70 letterhead in multipurpose feeder 73 letterhead in trays 67 multipurpose feeder 73 transparencies 73 M maintenance kit ordering 239 making copies using paper from selected tray 101 memory types installed on scanner 242 memory card installing 40 menu settings page printing 45 menus Active NIC 159 AppleTalk 164 Bin Setup 156 Confidential Print 174 Configure MP 149 Copy Settings 186 Custom Bin Names 155 Custom Names 154 Custom Scan Sizes 155 Custom Types 154 Default Source 144 diagram of 143 Disk Wiping 174 Edit Security Setups 172 Envelope Enhance 149 E‑mail Settings 202 332 Fax Mode (Analog Fax Setup) 190 Fax Mode (Fax Server Setup) 199 Finishing 219 Flash Drive 211 FTP Settings 207 General Settings 179 Help 229 HTML 228 Image 229 IPv6 163 Job Accounting 222 Miscellaneous 173 Network [x] 159 Network Card 161 Network Reports 161 Paper Loading 153 Paper Size/Type 145 Paper Texture 150 Paper Weight 151 Parallel [x] 167 PCL Emul 225 PDF 224 PostScript 225 Quality 221 Reports 158 Security Audit Log 176 Serial [x] 169 Set Date/Time 178 Setup 217 SMTP Setup menu 171 Standard Network 159 Standard USB 165 Substitute Size 149 Supplies 144 TCP/IP 162 Universal Setup 156 Utilities 223 Wireless 164 XPS 224 menus diagram 143 messages 30.xx Invalid refill, change cartridge 273 Miscellaneous menu 173 mobile device printing from 90 moving the scanner 244 multifeed sensor configuring 80 multiple paper feeds detecting 80 multipurpose feeder loading 73 My MFP 20 N Network [x] menu 159 Network Card menu 161 network options 27 Network Reports menu 161 network setup page printing 46 Networking Guide where to find 246 noise emission levels 314 non‑volatile memory 242 erasing 243 notices 313, 314, 315, 316, 317, 318, 319, 320, 321, 322, 323 O options fax card 27 firmware card 23, 27, 39 flash memory card 39 Internal Solutions Port (ISP) 32 memory card 27 memory card, installing 40 network 27 paper drawers 43 ports 27 scanner communications card 23 updating in printer driver 47 options, touch‑screen copy 107, 108, 110, 136 e‑mail 115, 116, 117 fax 129, 130 FTP 135, 136, 137 scan 140 scan to computer 140, 141 ordering ADF feed roller cleaning cloth 237 charge rolls 239 fuser 240 fuser wiper 240 maintenance kit 239 pick rollers 240 print cartridges 238 separator pad 237 staple cartridges 240 transfer roll assembly 240 Index output file type changing 114 overlay message adding 106 P paper characteristics 82 different sizes, copying 102 letterhead 83 preprinted forms 83 recycled 83 saving 105 selecting 83 storing 85 unacceptable 83 Universal size setting 80 using recycled 62 Paper changes needed 268 paper drawers installing 43 removing 43 paper feed troubleshooting message remains after jam is cleared 296 multiple pages feed into the ADF 297 original documents misfeed in the ADF 296 paper sticks to the scanner glass 297 paper jams avoiding 248 paper jams, clearing 200–201 paper jams 249 202–203 paper jams 250 230 paper jam 252 231–239 paper jams 254 24x paper jam 256 250 paper jam 257 260 paper jam 258 281 paper jam 259 2yy.xx paper jams 261 Paper Loading menu 153 paper size setting 78, 79 Paper Size/Type menu 145 paper sizes, supported 85 Paper Texture menu 150 paper type setting 78, 79 333 paper types duplex support 88 supported by printer 88 where to load 88 Paper Weight menu 151 Parallel [x] menu 167 pausing a print job 106 PCL Emul menu 225 PDF menu 224 photos copying 100 pick rollers ordering 240 placing separator sheets between copies 104 port settings configuring 57 PostScript menu 225 preparing to set up the scanner on an Ethernet network 54 print cartridges ordering 238 print irregularities 302 print is too dark 303 print is too light 304 print job canceling, from computer 98 print quality cleaning the ADF glass 232 cleaning the ADF parts 232 cleaning the scanner glass 231 isolating problems 97 print quality troubleshooting black streaks on a page 306 blank pages 298 characters have jagged edges 299 clipped images 299 gray background on prints 301 poor transparency print quality 310 print irregularities 302 print is too dark 303 print is too light 304 repeating defects 305 shadow images appear on prints 300 skewed print 305 solid color or black pages appear on prints 306 streaked horizontal lines appear on prints 307 streaked vertical lines 308 toner fog or background shading 308 toner rubs off 309 toner specks 309 uneven print density 310 white streaks on a page 306 print troubleshooting error reading flash drive 281 held jobs do not print 282 incorrect characters print 283 incorrect margins 301 jammed pages are not reprinted 298 job prints from wrong tray 283 job prints on wrong paper 283 jobs do not print 281 Large jobs do not collate 284 multiple‑language PDF files do not print 281 paper curl 302 paper frequently jams 297 print job takes longer than expected 282 tray linking does not work 283 unexpected page breaks 284 printer configurations 11 minimum clearances 10 selecting a location 10 Printer and scanner not connected, check connection and restart both devices 268 printer configurations 11 printer control panel adjusting brightness 65 factory defaults, restoring 247 printer messages 1565 Emulation error, load emulation option 280 280.06 Paper missing 279 295.20 Multifeed Sensor On 280 2yy.xx Close flatbed cover and load originals if restarting job 279 31.xx Replace defective cartridge 273 34 Incorrect paper size, open [paper source] 273 35 Insufficient memory to support Resource Save feature 273 37 Insufficient memory to collate job 274 Index 37 Insufficient memory, some Held Jobs were deleted 274 37 Insufficient memory, some held jobs will not be restored 273 39 Complex page, some data may not have printed 274 42.xy Cartridge region mismatch 274 51 Defective flash detected 274 52 Not enough free space in flash memory for resources 275 54 Network [x] software error 275 54 Serial option [x] error 275 54 Standard network software error 275 55 Unsupported option in slot [x] 275 56 Parallel port [x] disabled 276 56 Serial port [x] disabled 276 56 Standard USB port disabled 276 56 USB port [x] disabled 276 57 Configuration change, some held jobs were not restored 276 58 Too many bins attached 276 58 Too many disks installed 277 58 Too many flash options installed 277 58 Too many trays attached 277 59 Incompatible Duplex 277 59 Incompatible envelope feeder 277 59 Incompatible output bin [x] 278 59 Incompatible tray [x] 278 61 Remove defective disk 278 62 Disk full 278 80 Routine maintenance 278 840.01 Scanner disabled by admin 280 840.02 Scanner disabled. Contact system administrator if problem persists. 280 88 Cartridge low 279 88.xx Cartridge nearly low 278 88.xx Replace cartridge 279 Change [paper source] to [custom string] 262 Change [paper source] to [custom type name] 262 Change [paper source] to [size] 263 334 Change [paper source] to [size] [type] 263 Check duplex connection 263 Check tray [x] connection 263 Close door or insert cartridge 264 Close finisher side door 264 Disk corrupted 264 Disk full, scan job canceled 264 Disk near full. Securely clearing disk space. 264 Error reading USB hub. Remove hub. 265 If restarting job, replace originals that have not begun to exit the scanner 265 Insert staple cartridge 265 Insert Tray [x] 265 Install bin [x] 265 Install duplex 265 Install envelope feeder 266 Install MICR Cartridge 266 Install Tray [x] 266 Load [src] with [custom string] 267 Load [src] with [custom type name] 266 Load [src] with [size] 267 Load [src] with [type] [size] 267 Load Manual Feeder with [custom string] 267 Load Manual Feeder with [custom type name] 267 Load Manual Feeder with [paper size] 268 Load Manual Feeder with [paper type] [paper size] 268 Load staples 268 Paper changes needed 268 Printer and scanner not connected, check connection and restart both devices 268 Reattach bin [x] 268 Reattach bin [x] – [y] 269 Reattach envelope feeder 269 Remove packaging material, [area name] 270 Remove paper from [linked bin set name] 270 Remove paper from all bins 270 Remove paper from bin [x] 270 Remove paper from standard output bin 270 Replace all originals if restarting job. 270 Replace jammed originals if restarting job. 271 Replace last scanned page and jammed originals if restarting job. 271 Replace pick roller 271 Replace separator pad 271 Replace wiper 271 Restore Held Jobs? 272 Scan document too long 272 Scanner automatic feeder cover open 272 Scanner locked, release lock under scanner 272 Some held jobs were not restored 272 Tray [x] paper size unsupported 272 Unsupported disk 272 Unsupported USB device, please remove 264 Unsupported USB hub, please remove 265 printer options troubleshooting 2,000‑sheet drawer problems 294 option does not work 293 paper tray problems 294 printer problems, solving basic 280 printing canceling, from the scanner control panel 97 directory list 97 font sample list 96 from a mobile device 90 from flash drive 91 from Macintosh 90 from Windows 90 menu settings page 45 network setup page 46 print quality test pages 97 printing a directory list 97 printing a document 90 printing a font sample list 96 printing a menu settings page 45 printing a network setup page 46 printing confidential and other held jobs from a Macintosh computer 96 from Windows 96 printing from a flash drive 91 Index printing from a mobile device 90 printing print quality test pages 97 publications where to find 9 Q Quality menu 221 R Reattach bin [x] 268 Reattach bin [x] – [y] 269 Reattach envelope feeder 269 recycled paper using 62, 83 recycling Lexmark packaging 66 Lexmark products 65 toner cartridges 66 reducing a copy 103 reducing scanner noise 63 Remote Operator Panel 20 Remove packaging material, [area name] 270 Remove paper from [linked bin set name] 270 Remove paper from all bins 270 Remove paper from bin [x] 270 Remove paper from standard output bin 270 repeat print jobs 95 printing from a Macintosh computer 96 printing from Windows 96 Replace all originals if restarting job. 270 Replace jammed originals if restarting job. 271 Replace last scanned page and jammed originals if restarting job. 271 Replace pick roller 271 Replace separator pad 271 Replace wiper 271 replacing the separator pad 241 reports viewing 247 Reports menu 158 reserve print jobs 95 printing from a Macintosh computer 96 printing from Windows 96 335 resolution, fax changing 127 Restore Held Jobs? 272 restoring factory default settings 247 S safety information 7, 8 saving paper 105 Scan Center features 139 Scan document too long 272 scan profile creating 138 scan screen options 140 scan to computer advanced options, setting 141 options 140, 141 original size 140 paper orientation, setting 141 Scan to Network 20 scan troubleshooting cannot scan from a computer 289 partial document or photo scans 288 scan was not successful 287 scanner unit does not close 284 scanning takes too long or freezes the computer 287 ScanBack Utility using 140 scanner Automatic Document Feeder (ADF) 12 functions 9 minimum clearances 10 moving 244 scanner glass 12 selecting a location 10 shipping 245 Scanner automatic feeder cover open 272 scanner communications card installing 23 scanner control panel 13 scanner glass cleaning 231 copying using 100 scanner hard disk disposing of 242 wiping 244 scanner hard disk memory erasing 244 scanner information where to find 9 scanner IP address finding 19 Scanner locked, release lock under scanner 272 scanner messages 32.xx Cartridge part number unsupported by device 273 38 Memory full 274 scanner options troubleshooting internal print server 295 Internal Solutions Port 295 USB/parallel interface card 296 scanner software, installing 46 scanning from a flash drive 139 to a computer 138 to an FTP address 134 to an FTP, using a shortcut number 134 to an FTP, using address book 135 scanning to a computer 138 scanning to a flash drive 139 scanning to an FTP address creating shortcuts using the computer 133 using shortcut numbers 134 using the address book 135 using the touch screen 134 Security Audit Log menu 176 selecting paper 83 sending a fax 124 sending a fax using shortcuts 125 sending a fax using the touch screen 124 sending fax using shortcuts 125 using the address book 125 sending fax at a scheduled time 127 sending fax using the address book 125 separator pad replacing 241 separator roller ordering 237 Serial [x] menu 169 serial printing setting up 59 Index Set Date/Time menu 178 setting paper size for difficult media 78 paper type for difficult media 78 TCP/IP address 162 setting the ADF to detect multiple paper feeds 80 setting the fax number or station number 122 setting the outgoing fax name or station name 122 setting the paper size for the printer 79 setting the paper type for the printer 79 setting the Universal paper size 80 setting up e‑mail alerts using the Embedded Web Server 246 setting up serial printing 59 setting up the scanner on an Ethernet network (Macintosh only) 55 on an Ethernet network (Windows only) 55 Setup menu 217 shadow images appear on prints 300 shipping the scanner 245 shortcuts, creating e‑mail 112 fax destination 123 FTP address 134 FTP destination 133 showing icons on the home screen 19 Sleep Mode adjusting 64 SMTP Setup menu 171 solid color or black pages appear on prints 306 Some held jobs were not restored 272 Standard Network menu 159 standard tray loading 67 Standard USB menu 165 staple cartridges ordering 240 staple jams, clearing 283 paper jam 260 statement of volatility 242 336 status of supplies checking 237 storing paper 85 supplies 236 storing print jobs 95 streaked horizontal lines appear on prints 307 streaks appear on a page 306 subject and message information adding to e‑mail 114 Substitute Size menu 149 supplies checking status 237 checking, from scanner control panel 237 checking, using the Embedded Web Server 237 conserving 62 storing 236 using recycled paper 62 Supplies menu 144 supplies, ordering charge rolls 239 cleaning cloth 237 fuser 240 fuser wiper 240 maintenance kit 239 pick rollers 240 print cartridges 238 separator pad 237 staple cartridges 240 transfer roll assembly 240 supported flash drives 92 supported paper sizes 85 supported paper types and weights 88 system board accessing 27 T TCP/IP menu 162 telecommunication notices 318, 319, 320 toner cartridges recycling 66 toner darkness adjusting 97 toner fog or background shading 308 toner rubs off 309 touch screen buttons 15 cleaning 236 transfer roll assembly ordering 240 transparencies copying on 100 loading 73 tips on using 93 transparency print quality is poor 310 Tray [x] paper size unsupported 272 tray linking assigning a custom paper type name 81 tray unlinking assigning a custom paper type name 81 trays linking 80 unlinking 81 troubleshooting an application error has occurred 293 cannot open Embedded Web Server 310 checking an unresponsive printer 280 checking an unresponsive scanner 287 contacting customer support 311 indicator light is blinking 262 Scan to Network 293 solving basic printer problems 280 troubleshooting, copy copier does not respond 284 partial document or photo copies 286 poor copy quality 285 poor scanned image quality 288 scanner unit does not close 284 troubleshooting, display display is blank 281 display shows only diamonds 281 troubleshooting, fax caller ID is not shown 289 can receive but not send faxes 291 can send but not receive faxes 291 Index cannot send or receive a fax 289 received fax has poor print quality 292 troubleshooting, paper feed message remains after jam is cleared 296 multiple pages feed into the ADF 297 original documents misfeed in the ADF 296 paper sticks to the scanner glass 297 troubleshooting, print error reading flash drive 281 held jobs do not print 282 incorrect characters print 283 incorrect margins 301 jammed pages are not reprinted 298 job prints from wrong tray 283 job prints on wrong paper 283 jobs do not print 281 Large jobs do not collate 284 multiple‑language PDF files do not print 281 paper curl 302 paper frequently jams 297 print job takes longer than expected 282 tray linking does not work 283 unexpected page breaks 284 troubleshooting, print quality black streaks on a page 306 blank pages 298 characters have jagged edges 299 clipped images 299 gray background on prints 301 poor transparency print quality 310 print irregularities 302 print is too dark 303 print is too light 304 repeating defects 305 shadow images appear on prints 300 skewed print 305 solid color or black pages appear on prints 306 streaked horizontal lines appear on prints 307 streaked vertical lines 308 337 toner fog or background shading 308 toner rubs off 309 toner specks 309 uneven print density 310 white streaks on a page 306 troubleshooting, printer options 2,000‑sheet drawer problems 294 option does not work 293 paper tray problems 294 troubleshooting, scan cannot scan from a computer 289 partial document or photo scans 288 scan was not successful 287 scanner unit does not close 284 scanning takes too long or freezes the computer 287 troubleshooting, scanner options internal print server 295 Internal Solutions Port 295 USB/parallel interface card 296 U understanding the home screen buttons 14 uneven print density 310 unexpected page breaks 284 Universal Paper Size setting 80 Universal Setup menu 156 unlinking trays 81 Unsupported USB device, please remove 264 Unsupported USB hub, please remove 265 updating options in printer driver 47 USB port 44 USB/parallel interface card troubleshooting 296 using Eco‑Mode 63 using Quiet Mode 63 using recycled paper 62 using shortcuts sending fax 125 using the address book 113, 126 sending fax 125 using the ScanBack Utility 140 Utilities menu 223 V verify print jobs 95 printing from a Macintosh computer 96 printing from Windows 96 viewing reports 247 viewing a fax log 128 virtual display checking, using Embedded Web Server 246 volatile memory 242 erasing 243 volatility statement of 242 W wiping the scanner hard disk 244 Wireless menu 164 wireless network configuration information 48 installation, using Macintosh 51 installation, using Windows 49 wireless network setup in Windows 49 wireless scanner setup in Macintosh 51 WS‑Scan 20 X XPS menu 224
Source Exif Data:
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