Mobile Aspects IRISCOPE20 RFID Cabinet User Manual User Guide

Mobile Aspects Inc RFID Cabinet User Guide

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IRISCOPE20 User Manual

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User GuideCabinet and Reprocessing StationVersion 1.7

Table of ContentsImportant Notice ........................................................................................ vi Type Approvals ................................................................................................................. vi General Safety Information ..................................................................... vii Safety and Warning Symbols ............................................................................................ vii Environmental Conditions ..................................................................................... viii Maintenance and Cleaning .................................................................................... viii Electrical Rating ..................................................................................................... viii About this Guide ....................................................................................... ix Overview ........................................................................................................................... ix Intended Audience .......................................................................................................... ix Purpose of this Guide ..................................................................................................... ix Before you Begin ............................................................................................................ ix Document Structure .......................................................................................................... ix Typographical Conventions ................................................................................................ x How to Reach Technical Support ...................................................................................... xi 1 Getting Started ..................................................................................... xii 1.1 Introduction to iRISCOPE™ ...................................................................................... xiii 1.2 Logging into iRISCOPE™ ......................................................................................... xiv 1.3 Exiting iRISCOPE™ ................................................................................................. xvi 2 Understanding the User Interface of iRISCOPE™ ............................................................................................ xviii 2.1 Cabinet ..................................................................................................................... xix 2.1.1 Splash Screen .................................................................................................... xix 2.1.2 Cabinet Inventory ................................................................................................. xx 2.1.3 Find Scope ........................................................................................................... xx 2.1.4 Main Screen ........................................................................................................ xxi 2.2 Reprocessing Station ............................................................................................. xxiii 2.2.1 Main Menu Screen ............................................................................................. xxiii iv

3 Cabinet ................................................................................................. 19 3.1 Cabinet Overview ...................................................................................................... 19 3.2 Cabinet Installation .................................................................................................... 20 3.2.1 Cabinet Dimensions/Weight ................................................................................ 21 3.3 Associate Card .......................................................................................................... 24 3.4 Removing Scopes .................................................................................................... 25 3.4.1 Removing Scope for Procedure ........................................................................... 25 3.4.2 Removing Scope for Maintenance ....................................................................... 28 3.4.3 Removing Scope for Emergency ......................................................................... 29 3.5 Restock Scopes ........................................................................................................ 31 3.5.1 Restock Washed Scopes ..................................................................................... 31 3.5.2 Restock Unused Scopes ..................................................................................... 33 3.6 Exchange Scopes ..................................................................................................... 35 3.7 Manager Overriding .................................................................................................. 35 4 Reprocessing Station .......................................................................... 37 4.1 Reprocessing Station Overview ................................................................................ 38 4.2 Receiving Scopes ..................................................................................................... 38 4.3 Loading Washer ........................................................................................................ 40 4.4 Unloading Washer ..................................................................................................... 43 4.5 Change Solution Details ............................................................................................ 48 4.6 Tagging/Retagging Scopes ....................................................................................... 51 4.6.1 Tagging New Scope ............................................................................................ 51 4.6.2 Retagging a Scope .............................................................................................. 58 4.7 Damaged Scopes ...................................................................................................... 61 4.7.1 Sending Scopes for Repair .................................................................................. 61 4.8 Biologic Test .............................................................................................................. 63 4.8.1 Confirm Biologic Spore Test ................................................................................ 64 4.8.2 Record Biologic Spore Test ................................................................................. 65 5 Appendix ............................................................................................... 65 5.1 RFID Technology in iRISCOPE™ ............................................................................. 66 6 Index ...................................................................................................... 67 v

Important NoticeThis user guide is considered a permanent part of the iRISCOPE™ system, and should remain with the iRISCOPE™ cabinet at all times.The iRISCOPE™ cabinet must be professionally installed by authorized personnel from Mobile Aspects.Changes or modifications not expressly approved by Mobile Aspects could void the user’s authority to operate the iRISCOPE™ cabinet.No user maintenance is required for the cabinet and it contains no user serviceable parts inside.The information and specifications included in this publication were in effect at the time of approval for printing. Mobile Aspects reserves the right, however, to discontinue or change specifications or design at anytime without notice and without incurring any obligation whatever. Type Approvals FCC ID: R4FIRISCOPE10 (iRIScope 1.0)FCC ID: R4FIRISCOPE20 (iRIScope 2.0)NOTE: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses and can radiate frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.vi

General Safety InformationSafety and Warning SymbolsAlways refer to this guide for additional detailed information when you see the above safety symbol located on the cabinet. The following Warning Messages will appear in this user guide to warn of potential hazards or to call attention to information that clarifies or simplifies a procedure. The instruction given below should be followed at all times.Prior to installation and maintenance always unplug iRISCOPE™ from the power outlet.Unplug iRISCOPE™ from its power source prior to making any wiring changes.vii

Environmental Conditions Normal environmental conditions This standard applies to equipment designed to be safe at least under the following conditions: 1. Indoor use2. Altitude up to 2 000 m3. Temperature 5 °C to 40 °C4. Maximum relative humidity 80 % for temperatures up to 31 °C decreasing linearly to 50 % 5. Relative humidity at 40 °C; 6. MAINS supply voltage fluctuations up to +/-10 % of the nominal voltage; 7. Transient overvoltages typically present on the MAINS supply. Note: The normal level of transient overvoltages is impulse withstand (overvoltage) category II of IEC 60364-4-443. 8. Applicable RATED POLLUTION degree 2. Maintenance and CleaningiRISCOPE™ does not require any electrical or mechanical maintenance. Should any issues occur, the cabinet should only be serviced by authorized personnel from Mobile Aspects. On a regular basis, the cabinet should be cleaned with a warm, damp cloth containing a mild liquid detergent. Avoid using abrasive cleaners and aromatic solvents, especially on the door glass since it may cause scratches. Electrical RatingiRISCOPE™ requires a single 120V/60Hz AC grounded receptacle (Type 5-15R). iRIScope 1.0Input voltage: 120-240V ACFrequency: 50-60 HzCurrent Rating: 6A MaxReplace only with the following fuses: 5 x 20 mm, Time Delay, 250 V, 10 AiRISCope 2.0Input voltage: 90-265V ACFrequency: 47-63 HzCurrent Rating: 4A MaxReplace only with the following fuses: 5 x 20 mm, Time Delay, 250 V, 10 Aviii

About this GuideOverviewIntended AudienceThis guide is primarily intended for hospital staff who are responsible for handling scopes. Other users include support personnel in the hospital.Purpose of this GuideThis User Guide is designed to provide user-friendly, detailed instructions for performing day-to-day operational tasks associated with iRISCOPETM cabinet and iRISCOPETM reprocessing station. The objective of this guide is to explain the step-by-step procedures for all options in iRISCOPETM and to communicate to the user, a certain level of understanding about iRISCOPETM.Before you BeginNavigating through iRISCOPETM is similar to many other touch screen applications. Prior to using iRISCOPETM please be familiar with using a touch screen monitor.This guide assumes that the end userCan use a touch screen monitorCan navigate through the touch screen programsPrior knowledge of RFID technology can be beneficial. Document StructureThis guide is organized into the following chapters:1 – Getting Started2 – Understanding the User Interface of iRISCOPETM3 – Cabinet4 – Reprocessing Station5 – Appendix6 – Index Getting Started, provides an introduction to iRISCOPETM and explains the procedures for logging into iRISCOPETM and exiting from iRISCOPETM.Understanding the User Interface of iRISCOPE™, provides a visual introduction to iRISCOPETM.Cabinet, explains the process of adding and removing scopes from the cabinet. Reprocessing Station, explains the various activities for which the reprocessing station in iRISCOPETM can be used. Included here are the step-by-step procedures ix

for receiving scopes, unloading/loading a washer, changing washer fluid, tagging new scopes and sending damaged scopes for repair. Appendix, provides some additional information that you may use as reference.Index, provides an index of terms used in this User Guide. Typographical ConventionsPrior to reading this guide or using iRISCOPETM, it is important to understand the typographical conventions used in this guide. Typeface MeaningBold Field names, buttons on the screen, screen names and window names.Note: A note that calls attention or provides additional information to a topic.Tip: Indicates a suggestion or hint to make things easier or more productive for the end user.x

How to Reach Technical SupportThe following section provides information on how to contact the technical support team.In the U.S.A., you can reach the Mobile Aspects Technical Assistance Center (TAC) in the following ways:Call our Technical Assistance Center on: (888) 221-7571Email our Technical Assistance Center at: help@mobileaspects.com Fax our Technical Assistance Center on: (412) 325-1685Regardless of how you reach us, please have the following information ready:Support Contract ID NumberSerial Number of the Product xi

1 Getting StartedThis chapter, contains the following sections:Introduction to iRISCOPETMLogging into iRISCOPETMExiting iRISCOPETMxii

1.1 Introduction to iRISCOPE™Scopes are expensive and require proper care; they present certain challenges because they are difficult to handle and reprocess. iRISCOPETM offers an unparalleled comprehensive solution for storing and reprocessing scopes. It is based on RFID (Radio Frequency Identification) technology and integrates other technologies to deliver significant benefits for health care professionals.The iRISCOPETM system is comprised of following components:Cabinet and a touch screen monitor attached to cabinetA touch screen monitor placed at the reprocessing station A web moduleThe cabinet provides a secure enclosure and thereby protects scopes from damage and environmental contaminates. The upper half of the cabinet contains lights for illumination and towards the bottom are the RFID antennas.Scopes (affixed with sealed RFID tags) can be hung vertically in the cabinet. Hooks at the top of the cabinet hold the control-body of the scope; a vinyl rubber coating on the hook prevents marring of scopes and also resists the fluids used to cleanse scopes. Attached to the cabinet is a touch screen monitor that serves as a user interface for accessing iRISCOPETM and partially controls the cabinet.The touch screen monitor at the reprocessing station provides the most relevant options needed during reprocessing — loading washer, unloading washer, changing washer fluid, — and also provides options for tagging/retagging scopes and sending damaged scopes for repair.The web module of iRISCOPETM acts as an administrative tool and provides comprehensive reports that help you monitor the usage of scopes. In addition to reliability in its class, other key features of the iRISCOPETM system include automatic alerts sent to managers, and an emergency overriding system for providing timely access to a scope. Real-time inventory management and control over movements of scopes permit greater coordination and reduce the time involved in managing scopes. The iRISCOPETM system is the right answer for storing and managing the reprocessing of scopes.Benefits of iRISCOPE™ Automates Inventory ManagementAutomatically records movement of scopes across the cabinetCapable of recording details of scopes entering the reprocessing stationRecords details of scopes loaded into the washer and unloaded from the washerIdentifies uncleaned scopes placed in the cabinetProvides a traceable record of cleaningxiii

Scope Movements are TimestampedRecords the time and date for scope movementCorrelates Scopes with PatientsIdentifies the patient on which scope is usedAlerts Sent via emailAlerts sent to managerial personnel for delay in repositioning scopes into cabinetCapable of sending the same alert to multiple recipients ReportsComprehensive reports for evaluating the usage of scopes 1.2 Logging into iRISCOPE™You can login to iRISCOPETM by entering a PIN on a virtual keyboard. A PIN is a set of numeric or alpha-numeric characters used for authenticating and identifying a user. The PIN is case sensitive. To log into the cabinet using PIN1. View the Splash screen shown in the following illustration.xivILLUSTRATION 1: HOME SCREEN

2. Press the iRIScope title. The login keypad is displayed as shown in the following illustration.3. Using the login keypad, enter the PIN.4. Press enter. You now have access to iRISCOPETM cabinet.To log into the reprocessing station 1. View the Splash screen on the reprocessing station.xvILLUSTRATION 2: LOGIN KEYPADILLUSTRATION 3: HOME SCREEN

2. Press the iRIScope title. The login keypad is displayed as shown in the following illustration.3. Using the login keypad, enter the PIN.4. Press enter. You now have access to iRISCOPETM reprocessing station. 1.3 Exiting iRISCOPE™To logout from cabinet 1. Navigate to the Cabinet Main Screen shown in the following illustration. xviILLUSTRATION 5: CABINET MAIN SCREENILLUSTRATION 4: LOGIN KEYPAD

2. Press Logout.To logout from reprocessing station 1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration.2. Press Logout. xviiTip:The Logout button always appears at the lower right hand side of the screen.ILLUSTRATION 6: REPROCESSING STATION

2 Understanding the User Interface of iRISCOPE™To navigate successfully in iRISCOPETM, a proper understanding of the interface is essential. This chapter provides a quick visual introduction to the interface and some features of iRISCOPETM. This chapter, contains the following sections:Cabinet Splash ScreenMain ScreenReprocessing StationMain Menu Screenxviii

2.1 Cabinet 2.1.1 Splash Screen The iRISCOPETM system has the ability to differentiate between an uncleaned/disinfected scope and a cleaned scope. xixILLUSTRATION 8: SPLASH SCREEN 2ILLUSTRATION 7: SPLASH SCREEN

2.1.2 Cabinet InventoryThe Cabinet Inventory screen shows the scope(s) present in the Cabinet currently.It is displayed as shown in the following illustration.It also shows additional information such as :Model No : Model no of the ScopeSerial No : Serial no of the ScopeManufacturer : Manufacturer of the ScopeCabinet : Location of the Scope in the CabinetTime To Use(Hrs) : Wash required time of the Scope after its placed in the Cabinet. 2.1.3 Find Scope1. Find Scope is used to look for the Status/Location of the Scope. User can click on the Find Scope option on the splash screen to find its location at any Cluster.It is displayed as shown in the following illustration.xxILLUSTRATION 9: CABINET MAIN SCREEN

Press on Done button to navigate to the Main screen. 2.1.4 Main ScreenThe Cabinet Main Screen contains buttons that you can use for accessing the cabinet. Using this screen you can Remove scopes from the cabinetExchange scopesReturn washed scopesReturn unused scopesThis screen is accessible via the touch screen monitor attached to the cabinet.xxiILLUSTRATION 10: CABINET MAIN SCREEN

xxiiILLUSTRATION 11: CABINET MAIN SCREEN

2.2 Reprocessing Station 2.2.1 Main Menu ScreenThe reprocessing station main menu screen contains buttons you can use during reprocessing a scope. You can use this screenWhen you receive scopes at the reprocessing station.When you load/unload the washer.When you change solution details.When you send the damaged scope for repair.When you Tag/Retag a scope.For finding a scope.This screen is accessible via the touch screen monitor placed at the reprocessing room. xxiiiILLUSTRATION 12: REPROCESSING STATION MAIN MENU

3 Cabinet This chapter, contains the following sections:Cabinet OverviewCabinet InstallationCabinet Dimensions/WeightRemoving ScopesRemoving Scopes for ProcedureRemoving Scopes for MaintenanceRestock ScopesRestock Washed ScopesRestock Unused ScopesExchange Scopes 3.1 Cabinet OverviewiRISCOPETM cabinets are engineered to provide a secure enclosure for storing fragile and expensive scopes. Each cabinet is designed to vertically hold 12 scopes. Scopes can be hung on hooks or brackets which hold the control body of the scope; hooks are located near the top of the cabinet. A fan and a vent fitted with a filter near the bottom of the cabinet allow fresh air to pass through the cabinet and aid in the drying of any residual cleansing fluid. In addition to this, absorbent pads can be placed at the bottom of the cabinet to capture excess residual fluids. A touch screen monitor is attached on to the side of the cabinet via a swing-arm mount. This monitor serves as an interface for accessing the cabinet and partially controls the operation of the cabinet.

3.2 Cabinet InstallationIRISCope cabinets should always be installed by authorized Mobile Aspects personnel.Due to the height of the cabinets and its inherent instability, the following steps should always be followed. 20 IRISCOPETM User Guide2) Always lower the leveling legs to the floor to increase the cabinet stability.1) Always secure the cabinet to the wall with a bracket, strap, or comparable fastening mechanism.

3.2.1 Cabinet Dimensions/WeightiRISCope 1.0Height: 83.54”Width: 27.50”Depth: 26.62” (including thickness of the door)Weight: 310 lbs.Cabinet 21Front View Top View

iRISCope 2.0Height: 94.80” (with computer chassis sitting on the top)Width: 55.00” (for double-wide version)Depth: 18.76” (including thickness of the door)Weight: 400 lbs.22 IRISCOPETM User GuideFront View

Cabinet 23Top View

3.3 Associate CardYou can use this option to Associate a Card on the cabinet for the user whose HID is not yet associated.1. When user logs into the cabinet using Pin No. and if his HID is not already associated then Cabinet Main Screen will be displayed as shown in the illustration. 2. Press Associate Card.The Associate Card screen is displayed as shown in the following illustration. 24 IRISCOPETM User GuideILLUSTRATION 13: CABINET MAIN SCREENILLUSTRATION 14: TAG USER MAIN SCREEN

3. Scan the HID and click on Done button to associate the card. 3.4 Removing Scopes 3.4.1 Removing Scope for ProcedureYou can use this option to remove a scope from the cabinet and use it for a procedure associated with a patient.When scopes are removed for performing a procedure, a correlation is established between the scope removed, the patient for which the scope is removed and date on which the scope is removed. Appropriate alerts are displayed when there is a delay in returning the scope.To remove scope for procedure1. Navigate to the Cabinet Main Screen shown in the following illustration. Cabinet 25ILLUSTRATION 15: TAG USER MAIN SCREEN

2. Press Remove Scope(s). The Patient List screen is displayed as shown in the following illustration.26 IRISCOPETM User GuideILLUSTRATION 16: CABINET MAIN SCREENILLUSTRATION 17: PATIENT LIST

Field DescriptionPatient Name Name of the patient.MRN Media Record Number of the patient.This number serves as an identification number for the patient.Account No Account number for the patient.This number serves as an identification number for the patient.Physician's NameName of the physician providing treatment to the patient.Procedure NameName of the procedure associated with the patient. OrProcedure the patient is expected to undergo.TABLE 1: FIELD DESCRIPTION 3. Select the patient for whom you want to remove the scope and use the scope for a procedure.The Patient Summary window is displayed as shown in the following illustration.4. Read the patient details and then press Confirm.5. The Access Cabinet screen is displayed as shown in the following illustration.Cabinet 27ILLUSTRATION 18: PATIENT SUMMARY

The scope can now be removed from the cabinet. 3.4.2 Removing Scope for MaintenanceYou can use this option to remove a scope for the purpose of maintenance.To remove scope for maintenance1. Navigate to the Cabinet Main Screen shown in the following illustration. 28 IRISCOPETM User GuideILLUSTRATION 19: ACCESS CABINETILLUSTRATION 20: CABINET MAIN SCREEN

2. Press Remove for Maintenance. The Access Cabinet screen is displayed as shown in the following illustration. 3. Open the cabinet and remove the scope.After you remove the scope, close the cabinet. 3.4.3 Removing Scope for EmergencyYou can use this option to remove a scope in case of an emergency.To remove scopes1. Navigate to the Cabinet Main Screen shown in the following illustration.Cabinet 29ILLUSTRATION 21: ACCESS CABINETILLUSTRATION 22: CABINET MAIN SCREEN

2. Press Remove Scopes. The Patient List screen is displayed as shown in the following illustration.3. Press Patient Unknown. 4. The Access Cabinet screen is displayed as shown in the following illustration.The scope can now be removed from the cabinet.30 IRISCOPETM User GuideILLUSTRATION 23: PATIENT LISTILLUSTRATION 24: ACCESS CABINET

3.5 Restock Scopes 3.5.1 Restock Washed ScopesTo restock washed scopes1. Navigate to the Cabinet Main Screen shown in the following illustration. 2. Press HLD Washed.The Access Cabinet screen is displayed as shown in the following illustration.3. Open the cabinet and return the washed scope.Cabinet 31ILLUSTRATION 25: CABINET MAIN SCREENILLUSTRATION 26: ACCESS CABINET

4. If the Scope which was returned using HLD Washed didn't go through Reprocessing Station. Then a Challenge screen gets displayed as soon as the Scope placed into the Cabinet, The Challenge screen is displayed as shown in the following illustration.1. If the Scope(s) are clean then press Yes button and proceed with step 9.2. But if the Scope(s) are not cleaned then press Cancel button and upon clicking on the Cancel button, red lights are turned on that Particular Cabinet where the Scope(s) are placed and that Cabinet gets locked immediately.3. An alert gets generated immediately after this. To clear this alert Please follow the Manager Overriding method. Only Supervisor has the permission to Clear the alert after inspecting the Scope(s). Please Refer 3.7.4. After logging out the Splash screen will be displayed as shown in the following illustration.32 IRISCOPETM User GuideILLUSTRATION 27: CHALLENGE SCREEN

5. Close the Cabinet. 3.5.2 Restock Unused ScopesTo restock unused scopes1. Navigate to the Cabinet Main Screen shown in the following illustration.2. Press Return Unused. Cabinet 33ILLUSTRATION 29: CABINET MAIN SCREENILLUSTRATION 28: SPLASH SCREEN

The Challenge Screen is displayed as shown in the following illustration.3. If the answer to the challenge question is Yes, then proceed with step 4.4. The Access Cabinet screen is displayed as shown in the following illustration.5. Open the cabinet and return the unused scope.6. Close the cabinet.34 IRISCOPETM User GuideILLUSTRATION 31: ACCESS CABINETILLUSTRATION 30: CHALLENGE SCREEN

3.6 Exchange ScopesTo exchange scopes1. Navigate to the Cabinet Main Screen shown in the following illustration. 2. Press Exchange Scope(s). The Challenge Screen is displayed as shown in the following illustration.3. If the answer to the challenge question is Yes, then proceed with step 4.4. The Patient List screen is displayed as shown in the following illustration.Cabinet 35ILLUSTRATION 32: CABINET MAIN SCREENILLUSTRATION 33: CHALLENGE SCREEN

5. Select the patient for whom you want to exchange the scope. The Patient Summary window is displayed as shown in the following illustration.6. Read the patient details and press Confirm.The Access Cabinet screen is displayed as shown in the following illustration.36 IRISCOPETM User GuideILLUSTRATION 34: PATIENT LISTILLUSTRATION 35: PATIENT SUMMARY

The scope can now be removed from the cabinet and exchanged with a relevant scope.Cabinet 37ILLUSTRATION 36: ACCESS CABINET

3.7 Manager OverridingTo Clear the Scope(s) Alert 1. The Splash Screen is illustrated as show in the following.2. Supervisor logs in to the Application. The Manager Override Screen gets displayed as shown in the following illustration.ILLUSTRATION 37: SPLASH SCREEN ILLUSTRATION 38:

3. In the above Screen, disinfected Scope(s) are in the Cabinet A1. Which gets Unlocked in the Manager Override Screen to allow the inspection of the disinfected Scope(s).4. After the Inspection, Select the appropriate Alert and press Clear Alert Button.5. Click on the Exit after Clearing the Alert(s).36 IRISCOPETM User Guide

4 Reprocessing StationThis chapter, contains the following sections:Reprocessing Station OverviewReceiving ScopesLoading WasherUnloading WasherChanging Washer FluidTagging/Retagging ScopesTagging New ScopeRetagging a ScopeDamaged ScopesSending Scopes for RepairBiologic TestConfirm Biologic TestRecord Biologic TestReprocessing Station 37

4.1 Reprocessing Station OverviewScopes are seldom discarded after use with a single patient but are preferably reused on the same patient or with other patients. To prevent infection associated with scopes, cleansing techniques become imperative.The Reprocessing Station is a location where a multi-step cleansing process is used to remove contaminated substances from the scope and render it safe for reuse. In order to ensure adherence to the multiple steps — receiving scopes at the reprocessing station, loading scopes into the washer, unloading the washer — iRISCOPETM incorporates a high level of supervision for reprocessing. Any deviation from the process or any delay in the process is notified by the intelligent iRISCOPETM system via alerts sent to managerial personnel.Components of the iRISCOPETM system — splash proof touch screen monitor and an RFID scanner — are positioned at the reprocessing station in proximity to the washer. A correlation is established between each unique scope that is cleansed, the operator handling the scope, and the washer where the scope is cleansed. 4.2 Receiving ScopesYou can use this option when you receive scopes at the reprocessing station.When scopes are brought into the reprocessing station, the iRISCOPETM system has to be notified about the arrival of a scope for reprocessing. This can be accomplished by using an RFID scanner.To receive scopes1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration.38 IRISCOPETM User GuideILLUSTRATION 39: REPROCESSING STATION

2. Press Receive Scope (s). The Received Scopes in Reprocessing Room screen is displayed as shown in the following illustration.3. Scan the received scope using the RFID scanner. The Received Scopes in Reprocessing Room screen displays the details of the scanned scope.Reprocessing Station 39ILLUSTRATION 40: RECEIVED SCOPES IN REPROCESSING ROOM 1ILLUSTRATION 41: RECEIVED SCOPES IN REPROCESSING ROOM 2

Field DescriptionModel No Model number of the scope received for reprocessing.Serial No Serial number of the scope received for reprocessing.Reprocessing CountNumber of times the scope is reprocessed.Repair Count Number of times the scope is repaired.Scope Status In Service, Damaged, End of Life, etc..Time ReceivedTime at which the scope is received at the reprocessing station.The time displayed here is dependent on the time at which scope was scanned with the RFID scanner.TABLE 2: FIELD DESCRIPTION4. After the scope is scanned, press Done. 4.3 Loading WasherYou can use this option when you load a washer with a scope.When you load the washer with the scope, the iRISCOPETM system has to be notified about the washer/bay and the details of the cleaning solution.To load washer1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration.2. Press Load Washer. 40 IRISCOPETM User GuideILLUSTRATION 42: REPROCESSING STATION

The Select Scopes for Wash screen is displayed as shown in the following illustration.3. Select the washer/bay you wish to use for reprocessing. To select the washer/bay, press the washer/bay.The Cleaning Solution Details window is displayed as shown in the following illustration.4. Press to enter the expiration date of the strip used to test the cleaning solution.5. Press OK.Reprocessing Station 41ILLUSTRATION 43: REPROCESSING STATIONILLUSTRATION 44: CLEANING SOLUTION DETAILS

The Select Scopes for Wash screen is displayed as shown in the following illustration.In the above screen, first half of the screen displays details of the selected washer and cleaning solution. Green shade on the washer C indicates that washer C is selected for reprocessing6. Scan the scope before you load the scope into the washer.The above screen is updated with details of the scanned scope. 42 IRISCOPETM User GuideILLUSTRATION 45: SELECT SCOPES FOR WASHILLUSTRATION 46: SELECT SCOPES FOR WASH

Field DescriptionLoad WasherSolution Solution selected for washing.Expiration DateDate of expiration for the selected solution.The date is displayed in mm/dd/yy format.Activation DateDate of activation for the selected solution.The date is displayed in mm/dd/yy format.Strip Exp DateDate of expiration for the test strip.The date is displayed in mm/dd/yy format.Test Date Date of which the solution was tested.Scan Scopes to Load into WasherModel No Model number of the scope loaded into the washer.Serial No Serial number of the scope loaded into the washer.Description A brief description of the scope.Manufacturer Name of the company manufacturing the scope.Cleaning Cycle Since Last RepairNumber of times the scope was used after last repair.TABLE 3: FIELD DESCRIPTION7. When the scopes are loaded into the washer, press Done. 4.4 Unloading WasherYou can use this option when you remove a scope from the washer.When you remove the scope from the washer, the iRISCOPETM system has to be notified about the completion of cleansing process. This can be accomplished by using an RFID scanner.To unload washer1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration.Reprocessing Station 43

2. Press Unload Washer. The following screen gets displayed, asking the User to perform the Biologic Test for a Washer/Bay. It shows the information of the Tubs for which the Confirm Biologic Spore Test has not been performed for the day.3. Click on Yes button if the Confirm Biologic Spore Test has not been performed for the Tubs shown. The Following screen gets displayed on clicking the Yes button,44 IRISCOPETM User GuideILLUSTRATION 47: REPROCESSING STATIONILLUSTRATION 48: REPROCESSING STATION

4. Click on the Washer/Tub for which you wish to perform the Confirm Biologic Spore Test. The following screen gets displayed after clicking on Tub A,5. Click on No button if You do not wish to perform the Confirm Biologic Spore Test now.Reprocessing Station 45ILLUSTRATION 49: UNLOAD WASHER FOR SCOPE (S)ILLUSTRATION 50: CONFIRM BIOLOGIC TEST RUN

The Unload Washer for Scope (s) screen is displayed as shown in the following illustration.6. Scan the unloaded scope using the RFID scanner. 7. If the Scope to be unloaded is Reprocessed in a Tub which is associated to Glutarldehyde, follow step 8. If the Scope to be unloaded is Reprocessed in a Tub which is associated to Peracetic Acid, follow step 10.8. The Unload Washer for Scope (s) screen displays the details of the scanned scope.46 IRISCOPETM User GuideILLUSTRATION 51: UNLOAD WASHER FOR SCOPE (S)ILLUSTRATION 52: UNLOAD WASHER FOR SCOPE (S)

9. Press Done to complete the process.10. Scan the Scope at Unload Washer. A Test Result window gets displayed as shown in the following,11. Click on Pass/Fail Button according to the Test Results on the Test Result Window.Field DescriptionModel No Model number of the scope unloaded from the washer.Serial No Serial number of the scope unloaded from the washer.Reprocessing Count Number of times the scope is reprocessed.Time Unloaded Date and time the scope was unloaded.The time displayed here is dependent on the time at which scope was scanned with the RFID scanner.Scope Status In Service, Damaged, End of Life, etc..Owning Department Department to which the scope belongs.TABLE 4: FIELD DESCRIPTIONReprocessing Station 47ILLUSTRATION 53: UNLOAD WASHER FOR SCOPE (S)

4.5 Change Solution DetailsYou can use this option when you change the washer fluid.When you wish to change the washer fluid, the iRISCOPETM system has to be notified.To Change Solution Details1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration.2. Press Change Solution Details. The Change Solution Details screen is displayed as shown in the following illustration. 48 IRISCOPETM User GuideILLUSTRATION 54: REPROCESSING STATION

3. Select Washer/Bay. If the Washer/Bay is associated to a Peracetic Solution then the following window gets displayed.4. Enter the Solution Expiry Date. Enter Solution Lot No by clicking on the edit button.5. Press Done to complete the process.6. Select Washer/Bay. If the Washer/Bay is associated to Gluteraldehyde solution type. The following screen gets displayed,Reprocessing Station 49ILLUSTRATION 55: CHANGE SOLUTION DETAILSILLUSTRATION 56: CHANGE SOLUTION DETAILS

Field DescriptionSolution TypeThe washer fluid (solution) present in the washer.Press to change the type of solution.Solution Exp DateDate of expiration for the selected solution.The date is displayed in mm/dd/yy format.Press to change the date.Solution Activation DateDate of activation for the selected solution.The date is displayed in mm/dd/yy format.Press to change the date.Unactivated Solution Exp DateDate of expiration for the unactivated solution.The date is displayed in mm/dd/yy format.Press to change the date.Solution Lot NoSolution lot no for a particular solution used for cleaning the Scopes.Press Edit button to enter the lot no.TABLE 5: FIELD DESCRIPTION7. Change the details appropriately.8. When the process is complete, press Done.50 IRISCOPETM User GuideILLUSTRATION 57: CHANGE SOLUTION DETAILS

4.6 Tagging/Retagging ScopesYou can use this option to tag or retag a scope.Tagging a new scope is a two step process. Add the details of the scope to the iRISCOPETM system and then associate the scope with an RFID tag.Retagging a scope involves selecting the existing scope from the system and associating it with a new RFID tag. 4.6.1 Tagging New ScopeYou can use this option when you receive a new scope.Follow the sequence of steps given below to update the system with the details of the new scope.To tag a new model1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration.2. Press Tag/Retag Scope (s). The Select Scope for Retagging screen is displayed as shown in the following illustration.Reprocessing Station 51ILLUSTRATION 58: REPROCESSING STATION

3. Press Add New Scope.The New Scope Screen is displayed as shown in the following illustration.52 IRISCOPETM User GuideILLUSTRATION 59: SELECT SCOPES FOR RETAGGINGILLUSTRATION 60: NEW SCOPE SCREEN

Field DescriptionModel No Model number of the scope.Press Add to add a new model.OrPress to select from the list of available models.Scope Description Brief description of the scope.Serial No Serial number of the scope.Press edit and enter the serial number of the scope.Manufacturing DateDate on which scope was manufactured.Press to change the date.Owning DepartmentDepartment accepting ownership of scope.Press to select the department.Scope OwnershipType of ownership for the scope.Press to select the ownership.TABLE 6: FIELD DESCRIPTION4. Press Add.5. The Add New Scope Model screen is displayed as shown in the following illustration.Reprocessing Station 53ILLUSTRATION 61: ADD NEW SCOPE MODEL

Field DescriptionModel No Model number of the scope.Press edit to enter the new model number.Description Brief description of the scope.Press edit to enter the description.Manufacturer Name of the company manufacturing the scope.Press to select the company.TABLE 7: FIELD DESCRIPTION6. Enter the appropriate details of the new model that you have received.7. Press Confirm.Details of the new model are added into the iRISCOPETM system and displayed in the Tag Scope Main Screen shown in the following illustration.8. Attach an RFID tag to the scope and scan the scope.Details of the scanned scope are updated and displayed as shown in the following illustration.54 IRISCOPETM User GuideILLUSTRATION 62: TAG SCOPE MAIN SCREEN

9. Press Done.Reprocessing Station 55ILLUSTRATION 63: TAG SCOPE MAIN SCREEN

To tag a new scope belonging to an existing model1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration.2. Press Tag/Retag Scopes (s). The Select Scope for Retagging screen is displayed as shown in the following illustration.3. Select the scope model for which you want to add a new scope.56 IRISCOPETM User GuideILLUSTRATION 64: REPROCESSING STATIONILLUSTRATION 65: SELECT SCOPES FOR RETAGGING

4. Press Add New Scope.The New Scope Screen is displayed as shown in the following illustration.For a description of fields in the above screen, see Table 6 on page 53.5. Enter the relevant details of the new scope .6. Press Next.The Tag Scope Main Screen is displayed as shown in the following illustration. 7. Attach a new RFID tag to the scope and scan the scope. Details of the scanned scope are updated and displayed as shown in the following illustration.Reprocessing Station 57ILLUSTRATION 67: TAGGED SCOPE MAIN SCREENILLUSTRATION 66: ADD NEW SCOPE

8. Press Done. 4.6.2 Retagging a ScopeYou can use this option to retag a scope.1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration.2. Press Tag/Retag Scopes (s). 58 IRISCOPETM User GuideILLUSTRATION 68: TAGGED SCOPE MAIN SCREENILLUSTRATION 69: REPROCESSING STATION

The Select Scope for Retagging screen is displayed as shown in the following illustration.3. Select the scope that you want to retag.4. Press Add New Scope.The New Scope Screen is displayed as shown in the following illustration.For a description of fields in the above screen, see Table 6 on page 53.5. Press Next.The Tag Scope Main Screen is displayed as shown in the following illustration. Reprocessing Station 59ILLUSTRATION 70: SELECT SCOPES FOR RETAGGINGILLUSTRATION 71: ADD NEW SCOPE

6. Select a reason for retagging the scope.7. Attach a new RFID tag to the scope and scan the scope. Details of the scanned scope are updated and displayed as shown in the following illustration.8. Press Done.60 IRISCOPETM User GuideILLUSTRATION 72: TAGGED SCOPE MAIN SCREENILLUSTRATION 73: TAGGED SCOPE MAIN SCREEN

4.7 Damaged Scopes 4.7.1 Sending Scopes for RepairYou can use this option when you send damaged scopes for repair.To send scopes for repair1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration.2. Press Damaged Scope (s).The Damaged Scope Screen is displayed as shown in the following illustration. Reprocessing Station 61ILLUSTRATION 74: REPROCESSING STATIONILLUSTRATION 75: DAMAGED SCOPE SCREEN

3. Using the RFID scanner, scan the damaged scope.The details of the scanned scope are displayed as shown in the following illustration.Field DescriptionModel No Model number of the scanned scope.Serial No Serial number of the scanned scope.Reprocessing Count Number of times the scope was reprocessed.Repair Count Number of times the scope was repaired. Scope Status In Service, Damaged, End of Life, etc..Scope OwnershipThe type of ownership for scope. Owned – The scope is owned by the hospital.Loaner – The scope is procured by availing a loan .Most Recent Repair DateThe most recent date on which scope was repaired. The date is displayed in mm/dd/yy format.Employee Name The name of the login user.Reason For Repair Press to select a reason for repairing the scope.Person Requesting RepairPress to select the name of the person requesting the repair of scope. Repair Entity Press to select the manufacturer of scope. TABLE 8: FIELD DESCRIPTION62 IRISCOPETM User GuideILLUSTRATION 76: DAMAGED SCOPE SCREEN

4. Enter the other details of the scope.5. When you complete entering all the details, press Done. 4.8 Biologic Test You can use this option to confirm or record the Biologic/Daily Spore Test.To Confirm/Record Biologic Spore Test1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration.2. Press Biologic Test.Reprocessing Station 63ILLUSTRATION 77: REPROCESSING STATION

4.8.1 Confirm Biologic Spore Test1. Press Confirm Biologic Test Run to confirm the Biologic Test. The Confirm Biologic Test Run displayed as shown in the following illustration.64 IRISCOPETM User GuideILLUSTRATION 78: BIOLOGIC TEST MENUILLUSTRATION 79: CONFIRM BIOLOGIC TEST RUN

2. Select the washer/bay you wish to use for confirming the test. After selecting the Washer/bay you can click on the Done Button to confirm the Test, else you can press the back button. 4.8.2 Record Biologic Spore Test1. Press Record Biologic Test to record the Biologic Test.Reprocessing Station 65ILLUSTRATION 81: RECORD BIOLOGIC TEST RUNILLUSTRATION 80: CONFIRM BIOLOGIC TEST RUN

2. Select Washer/Bay you wish to use for recording the test.3. Enter the appropriate date to record the conduct of test by clicking on the icon.4. Enter the result of the Biologic Test by clicking on the Pass/Fail Button.66 IRISCOPETM User GuideILLUSTRATION 82: RECORD BIOLOGIC TEST RUN

5 AppendixThis chapter, contains the following sections:RFID Technology in iRISCOPETM

5.1 RFID Technology in iRISCOPE™The TagA tag is integrated into the existing scopeThe tag consists of a tiny chip attached to an antennaData are written to and stored on the chipThe ReaderEach cabinet contains several readersThe reader generates a radio fieldWhen the tag passes through this field, it becomes energizedThe energized tag transmits a radio signal, containing the data stored on the tag, back to the readerThe reader receives and interprets the signal and dataThe InterfaceiRISCOPE™ can interface with all major applicable hospital systems (EMR,HIS, RIS, billing, materials,management, etc)In most RFID systems, the reader is connected to some back-end system that acts on the data captured by the reader. This could be a payment system, inventory tracking, etc66 IRISCOPETM User Guide

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