Mobile Aspects IRISCOPE20 RFID Cabinet User Manual User Guide
Mobile Aspects Inc RFID Cabinet User Guide
Manual
User Guide
Cabinet and
Reprocessing Station
Version 1.7
LEGAL INFORMATION
Copyright © 2009 Mobile Aspects Pvt. Ltd. All Rights Reserved.
The contents of this document are protected by copyright law and international
treaties. The reproduction or distribution of this document, or any portion of this
document, in any form, or by any means, without the prior written consent of Mobile
Aspects Pvt. Ltd. is prohibited.
All company, brand and product names, trademarks and service marks, or registered
trademarks and service marks of Mobile Aspects Pvt. Ltd. are of their respective
owners.
Mobile Aspects
24 S. 18th St,
Suite 300,
Pittsburgh,
PA 15203.
www.mobileaspects.com
Revision History
Date Revision No. Description
08/25/2008 1.0 Initial release
11/03/2008 1.1
Updated the document with Associate Card &
Logout functionalities
1.6
Updated the document with Biologic Test
workflow
08/03/10 1.7 Updated for iRIScope 2.0 specifications
09/08/10 1.8 Updated FCC statement.
iii
Table of Contents
Important Notice ........................................................................................ vi
Type Approvals ................................................................................................................. vi
General Safety Information ..................................................................... vii
Safety and Warning Symbols ............................................................................................ vii
Environmental Conditions ..................................................................................... viii
Maintenance and Cleaning .................................................................................... viii
Electrical Rating ..................................................................................................... viii
About this Guide ....................................................................................... ix
Overview ........................................................................................................................... ix
Intended Audience .......................................................................................................... ix
Purpose of this Guide ..................................................................................................... ix
Before you Begin ............................................................................................................ ix
Document Structure .......................................................................................................... ix
Typographical Conventions ................................................................................................ x
How to Reach Technical Support ...................................................................................... xi
1 Getting Started ..................................................................................... xii
1.1 Introduction to iRISCOPE™ ...................................................................................... xiii
1.2 Logging into iRISCOPE™ ......................................................................................... xiv
1.3 Exiting iRISCOPE™ ................................................................................................. xvi
2 Understanding the User Interface of
iRISCOPE™ ............................................................................................ xviii
2.1 Cabinet ..................................................................................................................... xix
2.1.1 Splash Screen .................................................................................................... xix
2.1.2 Cabinet Inventory ................................................................................................. xx
2.1.3 Find Scope ........................................................................................................... xx
2.1.4 Main Screen ........................................................................................................ xxi
2.2 Reprocessing Station ............................................................................................. xxiii
2.2.1 Main Menu Screen ............................................................................................. xxiii
iv
3 Cabinet ................................................................................................. 19
3.1 Cabinet Overview ...................................................................................................... 19
3.2 Cabinet Installation .................................................................................................... 20
3.2.1 Cabinet Dimensions/Weight ................................................................................ 21
3.3 Associate Card .......................................................................................................... 24
3.4 Removing Scopes .................................................................................................... 25
3.4.1 Removing Scope for Procedure ........................................................................... 25
3.4.2 Removing Scope for Maintenance ....................................................................... 28
3.4.3 Removing Scope for Emergency ......................................................................... 29
3.5 Restock Scopes ........................................................................................................ 31
3.5.1 Restock Washed Scopes ..................................................................................... 31
3.5.2 Restock Unused Scopes ..................................................................................... 33
3.6 Exchange Scopes ..................................................................................................... 35
3.7 Manager Overriding .................................................................................................. 35
4 Reprocessing Station .......................................................................... 37
4.1 Reprocessing Station Overview ................................................................................ 38
4.2 Receiving Scopes ..................................................................................................... 38
4.3 Loading Washer ........................................................................................................ 40
4.4 Unloading Washer ..................................................................................................... 43
4.5 Change Solution Details ............................................................................................ 48
4.6 Tagging/Retagging Scopes ....................................................................................... 51
4.6.1 Tagging New Scope ............................................................................................ 51
4.6.2 Retagging a Scope .............................................................................................. 58
4.7 Damaged Scopes ...................................................................................................... 61
4.7.1 Sending Scopes for Repair .................................................................................. 61
4.8 Biologic Test .............................................................................................................. 63
4.8.1 Confirm Biologic Spore Test ................................................................................ 64
4.8.2 Record Biologic Spore Test ................................................................................. 65
5 Appendix ............................................................................................... 65
5.1 RFID Technology in iRISCOPE™ ............................................................................. 66
6 Index ...................................................................................................... 67
v
Important Notice
This user guide is considered a permanent part of the iRISCOPE™ system, and
should remain with the iRISCOPE™ cabinet at all times.
The iRISCOPE™ cabinet must be professionally installed by authorized personnel
from Mobile Aspects.
Changes or modifications not expressly approved by Mobile Aspects could void the
user’s authority to operate the iRISCOPE™ cabinet.
No user maintenance is required for the cabinet and it contains no user serviceable
parts inside.
The information and specifications included in this publication were in effect at the
time of approval for printing. Mobile Aspects reserves the right, however, to
discontinue or change specifications or design at anytime without notice and without
incurring any obligation whatever.
Type Approvals
FCC ID: R4FIRISCOPE10 (iRIScope 1.0)
FCC ID: R4FIRISCOPE20 (iRIScope 2.0)
NOTE: This equipment has been tested and found to comply with the limits for a
Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference when the
equipment is operated in a commercial environment. This equipment generates, uses
and can radiate frequency energy and, if not installed and used in accordance with
the instructions, may cause harmful interference to radio communications. Operation
of this equipment in a residential area is likely to cause harmful interference in which
case the user will be required to correct the interference at his own expense.
vi
General Safety Information
Safety and Warning Symbols
Always refer to this guide for additional detailed information
when you see the above safety symbol located on the cabinet.
The following Warning Messages will appear in this user guide to warn of potential
hazards or to call attention to information that clarifies or simplifies a procedure. The
instruction given below should be followed at all times.
Prior to installation and maintenance always unplug iRISCOPE™
from the power outlet.
Unplug iRISCOPE™ from its power source prior to making any
wiring changes.
vii
Environmental Conditions
Normal environmental conditions
This standard applies to equipment designed to be safe at least under the following
conditions:
1. Indoor use
2. Altitude up to 2 000 m
3. Temperature 5 °C to 40 °C
4. Maximum relative humidity 80 % for temperatures up to 31 °C decreasing
linearly to 50 %
5. Relative humidity at 40 °C;
6. MAINS supply voltage fluctuations up to +/-10 % of the nominal voltage;
7. Transient overvoltages typically present on the MAINS supply.
Note: The normal level of transient overvoltages is impulse withstand
(overvoltage) category II of IEC 60364-4-443.
8. Applicable RATED POLLUTION degree 2.
Maintenance and Cleaning
iRISCOPE™ does not require any electrical or mechanical maintenance. Should any
issues occur, the cabinet should only be serviced by authorized personnel from
Mobile Aspects. On a regular basis, the cabinet should be cleaned with a warm,
damp cloth containing a mild liquid detergent. Avoid using abrasive cleaners and
aromatic solvents, especially on the door glass since it may cause scratches.
Electrical Rating
iRISCOPE™ requires a single 120V/60Hz AC grounded receptacle (Type 5-15R).
iRIScope 1.0
Input voltage: 120-240V AC
Frequency: 50-60 Hz
Current Rating: 6A Max
Replace only with the following fuses: 5 x 20 mm, Time Delay, 250 V, 10 A
iRISCope 2.0
Input voltage: 90-265V AC
Frequency: 47-63 Hz
Current Rating: 4A Max
Replace only with the following fuses: 5 x 20 mm, Time Delay, 250 V, 10 A
viii
About this Guide
Overview
Intended Audience
This guide is primarily intended for hospital staff who are responsible for handling
scopes. Other users include support personnel in the hospital.
Purpose of this Guide
This User Guide is designed to provide user-friendly, detailed instructions for
performing day-to-day operational tasks associated with iRISCOPETM cabinet and
iRISCOPETM reprocessing station. The objective of this guide is to explain the
step-by-step procedures for all options in iRISCOPETM and to communicate to the
user, a certain level of understanding about iRISCOPETM.
Before you Begin
Navigating through iRISCOPETM is similar to many other touch screen applications.
Prior to using iRISCOPETM please be familiar with using a touch screen monitor.
This guide assumes that the end user
Can use a touch screen monitor
Can navigate through the touch screen programs
Prior knowledge of RFID technology can be beneficial.
Document Structure
This guide is organized into the following chapters:
1 – Getting Started
2 – Understanding the User Interface of iRISCOPETM
3 – Cabinet
4 – Reprocessing Station
5 – Appendix
6 – Index
Getting Started, provides an introduction to iRISCOPETM and explains the
procedures for logging into iRISCOPETM and exiting from iRISCOPETM.
Understanding the User Interface of iRISCOPE™, provides a visual introduction to
iRISCOPETM.
Cabinet, explains the process of adding and removing scopes from the cabinet.
Reprocessing Station, explains the various activities for which the reprocessing
station in iRISCOPETM can be used. Included here are the step-by-step procedures
ix
for receiving scopes, unloading/loading a washer, changing washer fluid, tagging new
scopes and sending damaged scopes for repair.
Appendix, provides some additional information that you may use as reference.
Index, provides an index of terms used in this User Guide.
Typographical Conventions
Prior to reading this guide or using iRISCOPETM, it is important to understand the
typographical conventions used in this guide.
Typeface Meaning
Bold Field names, buttons on the screen, screen names and
window names.
Note: A note that calls attention or provides additional
information to a topic.
Tip: Indicates a suggestion or hint to make things easier or
more productive for the end user.
x
How to Reach Technical Support
The following section provides information on how to contact the technical support
team.
In the U.S.A., you can reach the Mobile Aspects Technical Assistance Center (TAC)
in the following ways:
Call our Technical Assistance Center on: (888) 221-7571
Email our Technical Assistance Center at: help@mobileaspects.com
Fax our Technical Assistance Center on: (412) 325-1685
Regardless of how you reach us, please have the following information ready:
Support Contract ID Number
Serial Number of the Product
xi
1 Getting Started
This chapter, contains the following sections:
Introduction to iRISCOPETM
Logging into iRISCOPETM
Exiting iRISCOPETM
xii
1.1 Introduction to iRISCOPE™
Scopes are expensive and require proper care; they present certain challenges
because they are difficult to handle and reprocess. iRISCOPETM offers an
unparalleled comprehensive solution for storing and reprocessing scopes. It is based
on RFID (Radio Frequency Identification) technology and integrates other
technologies to deliver significant benefits for health care professionals.
The iRISCOPETM system is comprised of following components:
Cabinet and a touch screen monitor attached to cabinet
A touch screen monitor placed at the reprocessing station
A web module
The cabinet provides a secure enclosure and thereby protects scopes from damage
and environmental contaminates. The upper half of the cabinet contains lights for
illumination and towards the bottom are the RFID antennas.
Scopes (affixed with sealed RFID tags) can be hung vertically in the cabinet. Hooks
at the top of the cabinet hold the control-body of the scope; a vinyl rubber coating on
the hook prevents marring of scopes and also resists the fluids used to cleanse
scopes. Attached to the cabinet is a touch screen monitor that serves as a user
interface for accessing iRISCOPETM and partially controls the cabinet.
The touch screen monitor at the reprocessing station provides the most relevant
options needed during reprocessing — loading washer, unloading washer, changing
washer fluid, — and also provides options for tagging/retagging scopes and sending
damaged scopes for repair.
The web module of iRISCOPETM acts as an administrative tool and provides
comprehensive reports that help you monitor the usage of scopes.
In addition to reliability in its class, other key features of the iRISCOPETM system
include automatic alerts sent to managers, and an emergency overriding system for
providing timely access to a scope. Real-time inventory management and control
over movements of scopes permit greater coordination and reduce the time involved
in managing scopes. The iRISCOPETM system is the right answer for storing and
managing the reprocessing of scopes.
Benefits of iRISCOPE™
Automates Inventory Management
Automatically records movement of scopes across the cabinet
Capable of recording details of scopes entering the reprocessing station
Records details of scopes loaded into the washer and unloaded from the washer
Identifies uncleaned scopes placed in the cabinet
Provides a traceable record of cleaning
xiii
Scope Movements are Timestamped
Records the time and date for scope movement
Correlates Scopes with Patients
Identifies the patient on which scope is used
Alerts Sent via email
Alerts sent to managerial personnel for delay in repositioning scopes into cabinet
Capable of sending the same alert to multiple recipients
Reports
Comprehensive reports for evaluating the usage of scopes
1.2 Logging into iRISCOPE™
You can login to iRISCOPETM by entering a PIN on a virtual keyboard. A PIN is a set
of numeric or alpha-numeric characters used for authenticating and identifying a
user. The PIN is case sensitive.
To log into the cabinet using PIN
1. View the Splash screen shown in the following illustration.
xiv
ILLUSTRATION 1: HOME SCREEN
2. Press the iRIScope title.
The login keypad is displayed as shown in the following illustration.
3. Using the login keypad, enter the PIN.
4. Press enter.
You now have access to iRISCOPETM cabinet.
To log into the reprocessing station
1. View the Splash screen on the reprocessing station.
xv
ILLUSTRATION 2: LOGIN KEYPAD
ILLUSTRATION 3: HOME SCREEN
2. Press the iRIScope title.
The login keypad is displayed as shown in the following illustration.
3. Using the login keypad, enter the PIN.
4. Press enter.
You now have access to iRISCOPETM reprocessing station.
1.3 Exiting iRISCOPE™
To logout from cabinet
1. Navigate to the Cabinet Main Screen shown in the following illustration.
xvi
ILLUSTRATION 5: CABINET MAIN SCREEN
ILLUSTRATION 4: LOGIN KEYPAD
2. Press Logout.
To logout from reprocessing station
1. Navigate to the Reprocessing Station Main Menu screen shown in the
following illustration.
2. Press Logout.
xvii
Tip:
The Logout button always appears at the lower right hand side of
the screen.
ILLUSTRATION 6: REPROCESSING STATION
2 Understanding the User Interface
of iRISCOPE™
To navigate successfully in iRISCOPETM, a proper understanding of the interface is
essential. This chapter provides a quick visual introduction to the interface and some
features of iRISCOPETM.
This chapter, contains the following sections:
Cabinet
Splash Screen
Main Screen
Reprocessing Station
Main Menu Screen
xviii
2.1 Cabinet
2.1.1 Splash Screen
The iRISCOPETM system has the ability to differentiate between an
uncleaned/disinfected scope and a cleaned scope.
xix
ILLUSTRATION 8: SPLASH SCREEN 2
ILLUSTRATION 7: SPLASH SCREEN
2.1.2 Cabinet Inventory
The Cabinet Inventory screen shows the scope(s) present in the Cabinet currently.
It is displayed as shown in the following illustration.
It also shows additional information such as :
Model No : Model no of the Scope
Serial No : Serial no of the Scope
Manufacturer : Manufacturer of the Scope
Cabinet : Location of the Scope in the Cabinet
Time To Use(Hrs) : Wash required time of the Scope after its placed in the Cabinet.
2.1.3 Find Scope
1. Find Scope is used to look for the Status/Location of the Scope. User can click on the
Find Scope option on the splash screen to find its location at any Cluster.
It is displayed as shown in the following illustration.
xx
ILLUSTRATION 9: CABINET MAIN SCREEN
Press on Done button to navigate to the Main screen.
2.1.4 Main Screen
The Cabinet Main Screen contains buttons that you can use for accessing the
cabinet. Using this screen you can
Remove scopes from the cabinet
Exchange scopes
Return washed scopes
Return unused scopes
This screen is accessible via the touch screen monitor attached to the cabinet.
xxi
ILLUSTRATION 10: CABINET MAIN SCREEN
xxii
ILLUSTRATION 11: CABINET MAIN SCREEN
2.2 Reprocessing Station
2.2.1 Main Menu Screen
The reprocessing station main menu screen contains buttons you can use during
reprocessing a scope. You can use this screen
When you receive scopes at the reprocessing station.
When you load/unload the washer.
When you change solution details.
When you send the damaged scope for repair.
When you Tag/Retag a scope.
For finding a scope.
This screen is accessible via the touch screen monitor placed at the reprocessing
room.
xxiii
ILLUSTRATION 12: REPROCESSING STATION MAIN MENU
3 Cabinet
This chapter, contains the following sections:
Cabinet Overview
Cabinet Installation
Cabinet Dimensions/Weight
Removing Scopes
Removing Scopes for Procedure
Removing Scopes for Maintenance
Restock Scopes
Restock Washed Scopes
Restock Unused Scopes
Exchange Scopes
3.1 Cabinet Overview
iRISCOPETM cabinets are engineered to provide a secure enclosure for storing
fragile and expensive scopes. Each cabinet is designed to vertically hold 12 scopes.
Scopes can be hung on hooks or brackets which hold the control body of the scope;
hooks are located near the top of the cabinet.
A fan and a vent fitted with a filter near the bottom of the cabinet allow fresh air to
pass through the cabinet and aid in the drying of any residual cleansing fluid. In
addition to this, absorbent pads can be placed at the bottom of the cabinet to capture
excess residual fluids.
A touch screen monitor is attached on to the side of the cabinet via a swing-arm
mount. This monitor serves as an interface for accessing the cabinet and partially
controls the operation of the cabinet.
3.2 Cabinet Installation
IRISCope cabinets should always be installed by authorized Mobile Aspects
personnel.
Due to the height of the cabinets and its inherent instability, the following steps
should always be followed.
20 IRISCOPETM User Guide
2) Always lower the leveling legs to
the floor to increase the cabinet
stability.
1) Always secure the cabinet to the
wall with a bracket, strap, or
comparable fastening mechanism.
3.2.1 Cabinet Dimensions/Weight
iRISCope 1.0
Height: 83.54”
Width: 27.50”
Depth: 26.62” (including thickness of the door)
Weight: 310 lbs.
Cabinet 21
Front View Top View
iRISCope 2.0
Height: 94.80” (with computer chassis sitting on the top)
Width: 55.00” (for double-wide version)
Depth: 18.76” (including thickness of the door)
Weight: 400 lbs.
22 IRISCOPETM User Guide
Front View
Cabinet 23
Top View
3.3 Associate Card
You can use this option to Associate a Card on the cabinet for the user whose HID is
not yet associated.
1. When user logs into the cabinet using Pin No. and if his HID is not already
associated then Cabinet Main Screen will be displayed as shown in the illustration.
2. Press Associate Card.
The Associate Card screen is displayed as shown in the following illustration.
24 IRISCOPETM User Guide
ILLUSTRATION 13: CABINET MAIN SCREEN
ILLUSTRATION 14: TAG USER MAIN SCREEN
3. Scan the HID and click on Done button to associate the card.
3.4 Removing Scopes
3.4.1 Removing Scope for Procedure
You can use this option to remove a scope from the cabinet and use it for a
procedure associated with a patient.
When scopes are removed for performing a procedure, a correlation is established
between the scope removed, the patient for which the scope is removed and date on
which the scope is removed. Appropriate alerts are displayed when there is a delay in
returning the scope.
To remove scope for procedure
1. Navigate to the Cabinet Main Screen shown in the following illustration.
Cabinet 25
ILLUSTRATION 15: TAG USER MAIN SCREEN
2. Press Remove Scope(s).
The Patient List screen is displayed as shown in the following illustration.
26 IRISCOPETM User Guide
ILLUSTRATION 16: CABINET MAIN SCREEN
ILLUSTRATION 17: PATIENT LIST
Field Description
Patient Name Name of the patient.
MRN Media Record Number of the patient.
This number serves as an identification
number for the patient.
Account No Account number for the patient.
This number serves as an identification
number for the patient.
Physician's
Name
Name of the physician providing treatment
to the patient.
Procedure
Name
Name of the procedure associated with
the patient.
Or
Procedure the patient is expected to
undergo.
TABLE 1: FIELD DESCRIPTION
3. Select the patient for whom you want to remove the scope and use the scope
for a procedure.
The Patient Summary window is displayed as shown in the following
illustration.
4. Read the patient details and then press Confirm.
5. The Access Cabinet screen is displayed as shown in the following illustration.
Cabinet 27
ILLUSTRATION 18: PATIENT SUMMARY
The scope can now be removed from the cabinet.
3.4.2 Removing Scope for Maintenance
You can use this option to remove a scope for the purpose of maintenance.
To remove scope for maintenance
1. Navigate to the Cabinet Main Screen shown in the following illustration.
28 IRISCOPETM User Guide
ILLUSTRATION 19: ACCESS CABINET
ILLUSTRATION 20: CABINET MAIN SCREEN
2. Press Remove for Maintenance.
The Access Cabinet screen is displayed as shown in the following illustration.
3. Open the cabinet and remove the scope.
After you remove the scope, close the cabinet.
3.4.3 Removing Scope for Emergency
You can use this option to remove a scope in case of an emergency.
To remove scopes
1. Navigate to the Cabinet Main Screen shown in the following illustration.
Cabinet 29
ILLUSTRATION 21: ACCESS CABINET
ILLUSTRATION 22: CABINET MAIN SCREEN
2. Press Remove Scopes.
The Patient List screen is displayed as shown in the following illustration.
3. Press Patient Unknown.
4. The Access Cabinet screen is displayed as shown in the following illustration.
The scope can now be removed from the cabinet.
30 IRISCOPETM User Guide
ILLUSTRATION 23: PATIENT LIST
ILLUSTRATION 24: ACCESS CABINET
3.5 Restock Scopes
3.5.1 Restock Washed Scopes
To restock washed scopes
1. Navigate to the Cabinet Main Screen shown in the following illustration.
2. Press HLD Washed.
The Access Cabinet screen is displayed as shown in the following illustration.
3. Open the cabinet and return the washed scope.
Cabinet 31
ILLUSTRATION 25: CABINET MAIN SCREEN
ILLUSTRATION 26: ACCESS CABINET
4. If the Scope which was returned using HLD Washed didn't go through
Reprocessing Station. Then a Challenge screen gets displayed as soon as the
Scope placed into the Cabinet,
The Challenge screen is displayed as shown in the following illustration.
1. If the Scope(s) are clean then press Yes button and proceed with step 9.
2. But if the Scope(s) are not cleaned then press Cancel button and upon clicking
on the Cancel button, red lights are turned on that Particular Cabinet where the
Scope(s) are placed and that Cabinet gets locked immediately.
3. An alert gets generated immediately after this. To clear this alert Please follow
the Manager Overriding method. Only Supervisor has the permission to Clear
the alert after inspecting the Scope(s). Please Refer 3.7.
4. After logging out the Splash screen will be displayed as shown in the following
illustration.
32 IRISCOPETM User Guide
ILLUSTRATION 27: CHALLENGE SCREEN
5. Close the Cabinet.
3.5.2 Restock Unused Scopes
To restock unused scopes
1. Navigate to the Cabinet Main Screen shown in the following illustration.
2. Press Return Unused.
Cabinet 33
ILLUSTRATION 29: CABINET MAIN SCREEN
ILLUSTRATION 28: SPLASH SCREEN
The Challenge Screen is displayed as shown in the following illustration.
3. If the answer to the challenge question is Yes, then proceed with step 4.
4. The Access Cabinet screen is displayed as shown in the following illustration.
5. Open the cabinet and return the unused scope.
6. Close the cabinet.
34 IRISCOPETM User Guide
ILLUSTRATION 31: ACCESS CABINET
ILLUSTRATION 30: CHALLENGE SCREEN
3.6 Exchange Scopes
To exchange scopes
1. Navigate to the Cabinet Main Screen shown in the following illustration.
2. Press Exchange Scope(s).
The Challenge Screen is displayed as shown in the following illustration.
3. If the answer to the challenge question is Yes, then proceed with step 4.
4. The Patient List screen is displayed as shown in the following illustration.
Cabinet 35
ILLUSTRATION 32: CABINET MAIN SCREEN
ILLUSTRATION 33: CHALLENGE SCREEN
5. Select the patient for whom you want to exchange the scope.
The Patient Summary window is displayed as shown in the following
illustration.
6. Read the patient details and press Confirm.
The Access Cabinet screen is displayed as shown in the following illustration.
36 IRISCOPETM User Guide
ILLUSTRATION 34: PATIENT LIST
ILLUSTRATION 35: PATIENT SUMMARY
The scope can now be removed from the cabinet and exchanged with a
relevant scope.
Cabinet 37
ILLUSTRATION 36: ACCESS CABINET
3.7 Manager Overriding
To Clear the Scope(s) Alert
1. The Splash Screen is illustrated as show in the following.
2. Supervisor logs in to the Application. The Manager Override Screen gets
displayed as shown in the following illustration.
ILLUSTRATION 37: SPLASH SCREEN
ILLUSTRATION 38:
3. In the above Screen, disinfected Scope(s) are in the Cabinet A1. Which
gets Unlocked in the Manager Override Screen to allow the inspection of
the disinfected Scope(s).
4. After the Inspection, Select the appropriate Alert and press Clear Alert
Button.
5. Click on the Exit after Clearing the Alert(s).
36 IRISCOPETM User Guide
4 Reprocessing Station
This chapter, contains the following sections:
Reprocessing Station Overview
Receiving Scopes
Loading Washer
Unloading Washer
Changing Washer Fluid
Tagging/Retagging Scopes
Tagging New Scope
Retagging a Scope
Damaged Scopes
Sending Scopes for Repair
Biologic Test
Confirm Biologic Test
Record Biologic Test
Reprocessing Station 37
4.1 Reprocessing Station Overview
Scopes are seldom discarded after use with a single patient but are preferably
reused on the same patient or with other patients. To prevent infection associated
with scopes, cleansing techniques become imperative.
The Reprocessing Station is a location where a multi-step cleansing process is used
to remove contaminated substances from the scope and render it safe for reuse. In
order to ensure adherence to the multiple steps — receiving scopes at the
reprocessing station, loading scopes into the washer, unloading the washer —
iRISCOPETM incorporates a high level of supervision for reprocessing. Any deviation
from the process or any delay in the process is notified by the intelligent iRISCOPETM
system via alerts sent to managerial personnel.
Components of the iRISCOPETM system — splash proof touch screen monitor and an
RFID scanner — are positioned at the reprocessing station in proximity to the
washer. A correlation is established between each unique scope that is cleansed, the
operator handling the scope, and the washer where the scope is cleansed.
4.2 Receiving Scopes
You can use this option when you receive scopes at the reprocessing station.
When scopes are brought into the reprocessing station, the iRISCOPETM system has
to be notified about the arrival of a scope for reprocessing. This can be accomplished
by using an RFID scanner.
To receive scopes
1. Navigate to the Reprocessing Station Main Menu screen shown in the
following illustration.
38 IRISCOPETM User Guide
ILLUSTRATION 39: REPROCESSING STATION
2. Press Receive Scope (s).
The Received Scopes in Reprocessing Room screen is displayed as shown
in the following illustration.
3. Scan the received scope using the RFID scanner.
The Received Scopes in Reprocessing Room screen displays the details of
the scanned scope.
Reprocessing Station 39
ILLUSTRATION 40: RECEIVED SCOPES IN REPROCESSING ROOM 1
ILLUSTRATION 41: RECEIVED SCOPES IN REPROCESSING ROOM 2
Field Description
Model No Model number of the scope received for reprocessing.
Serial No Serial number of the scope received for reprocessing.
Reprocessing
Count
Number of times the scope is reprocessed.
Repair Count Number of times the scope is repaired.
Scope Status In Service, Damaged, End of Life, etc..
Time
Received
Time at which the scope is received at the
reprocessing station.
The time displayed here is dependent on the time at
which scope was scanned with the RFID scanner.
TABLE 2: FIELD DESCRIPTION
4. After the scope is scanned, press Done.
4.3 Loading Washer
You can use this option when you load a washer with a scope.
When you load the washer with the scope, the iRISCOPETM system has to be notified
about the washer/bay and the details of the cleaning solution.
To load washer
1. Navigate to the Reprocessing Station Main Menu screen shown in the
following illustration.
2. Press Load Washer.
40 IRISCOPETM User Guide
ILLUSTRATION 42: REPROCESSING STATION
The Select Scopes for Wash screen is displayed as shown in the following
illustration.
3. Select the washer/bay you wish to use for reprocessing. To select the
washer/bay, press the washer/bay.
The Cleaning Solution Details window is displayed as shown in the following
illustration.
4. Press to enter the expiration date of the strip used to test the cleaning
solution.
5. Press OK.
Reprocessing Station 41
ILLUSTRATION 43: REPROCESSING STATION
ILLUSTRATION 44: CLEANING SOLUTION DETAILS
The Select Scopes for Wash screen is displayed as shown in the following
illustration.
In the above screen, first half of the screen displays details of the selected
washer and cleaning solution. Green shade on the washer C indicates that
washer C is selected for reprocessing
6. Scan the scope before you load the scope into the washer.
The above screen is updated with details of the scanned scope.
42 IRISCOPETM User Guide
ILLUSTRATION 45: SELECT SCOPES FOR WASH
ILLUSTRATION 46: SELECT SCOPES FOR WASH
Field Description
Load Washer
Solution Solution selected for washing.
Expiration
Date
Date of expiration for the selected solution.
The date is displayed in mm/dd/yy format.
Activation
Date
Date of activation for the selected solution.
The date is displayed in mm/dd/yy format.
Strip Exp
Date
Date of expiration for the test strip.
The date is displayed in mm/dd/yy format.
Test Date Date of which the solution was tested.
Scan Scopes to Load into Washer
Model No Model number of the scope loaded into the
washer.
Serial No Serial number of the scope loaded into the washer.
Description A brief description of the scope.
Manufacturer Name of the company manufacturing the scope.
Cleaning
Cycle Since
Last Repair
Number of times the scope was used after last
repair.
TABLE 3: FIELD DESCRIPTION
7. When the scopes are loaded into the washer, press Done.
4.4 Unloading Washer
You can use this option when you remove a scope from the washer.
When you remove the scope from the washer, the iRISCOPETM system has to be
notified about the completion of cleansing process. This can be accomplished by
using an RFID scanner.
To unload washer
1. Navigate to the Reprocessing Station Main Menu screen shown in the
following illustration.
Reprocessing Station 43
2. Press Unload Washer.
The following screen gets displayed, asking the User to perform the Biologic
Test for a Washer/Bay. It shows the information of the Tubs for which the
Confirm Biologic Spore Test has not been performed for the day.
3. Click on Yes button if the Confirm Biologic Spore Test has not been
performed for the Tubs shown.
The Following screen gets displayed on clicking the Yes button,
44 IRISCOPETM User Guide
ILLUSTRATION 47: REPROCESSING STATION
ILLUSTRATION 48: REPROCESSING STATION
4. Click on the Washer/Tub for which you wish to perform the Confirm Biologic
Spore Test. The following screen gets displayed after clicking on Tub A,
5. Click on No button if You do not wish to perform the Confirm Biologic Spore
Test now.
Reprocessing Station 45
ILLUSTRATION 49: UNLOAD WASHER FOR SCOPE (S)
ILLUSTRATION 50: CONFIRM BIOLOGIC TEST RUN
The Unload Washer for Scope (s) screen is displayed as shown in the following
illustration.
6. Scan the unloaded scope using the RFID scanner.
7. If the Scope to be unloaded is Reprocessed in a Tub which is associated to
Glutarldehyde, follow step 8. If the Scope to be unloaded is Reprocessed in a Tub
which is associated to Peracetic Acid, follow step 10.
8. The Unload Washer for Scope (s) screen displays the details of the scanned scope.
46 IRISCOPETM User Guide
ILLUSTRATION 51: UNLOAD WASHER FOR SCOPE (S)
ILLUSTRATION 52: UNLOAD WASHER FOR SCOPE (S)
9. Press Done to complete the process.
10. Scan the Scope at Unload Washer. A Test Result window gets displayed as shown in
the following,
11. Click on Pass/Fail Button according to the Test Results on the Test Result Window.
Field Description
Model No Model number of the scope unloaded from
the washer.
Serial No Serial number of the scope unloaded from the
washer.
Reprocessing
Count Number of times the scope is reprocessed.
Time Unloaded Date and time the scope was unloaded.
The time displayed here is dependent on the
time at which scope was scanned with the
RFID scanner.
Scope Status In Service, Damaged, End of Life, etc..
Owning
Department Department to which the scope belongs.
TABLE 4: FIELD DESCRIPTION
Reprocessing Station 47
ILLUSTRATION 53: UNLOAD WASHER FOR SCOPE (S)
4.5 Change Solution Details
You can use this option when you change the washer fluid.
When you wish to change the washer fluid, the iRISCOPETM system has to be
notified.
To Change Solution Details
1. Navigate to the Reprocessing Station Main Menu screen shown in the following
illustration.
2. Press Change Solution Details.
The Change Solution Details screen is displayed as shown in the following
illustration.
48 IRISCOPETM User Guide
ILLUSTRATION 54: REPROCESSING STATION
3. Select Washer/Bay. If the Washer/Bay is associated to a Peracetic Solution
then the following window gets displayed.
4. Enter the Solution Expiry Date. Enter Solution Lot No by clicking on the edit
button.
5. Press Done to complete the process.
6. Select Washer/Bay. If the Washer/Bay is associated to Gluteraldehyde solution
type. The following screen gets displayed,
Reprocessing Station 49
ILLUSTRATION 55: CHANGE SOLUTION DETAILS
ILLUSTRATION 56: CHANGE SOLUTION DETAILS
Field Description
Solution
Type
The washer fluid (solution) present in the
washer.
Press to change the type of
solution.
Solution
Exp Date
Date of expiration for the selected solution.
The date is displayed in mm/dd/yy format.
Press to change the date.
Solution
Activation
Date
Date of activation for the selected solution.
The date is displayed in mm/dd/yy format.
Press to change the date.
Unactivated
Solution
Exp Date
Date of expiration for the unactivated
solution.
The date is displayed in mm/dd/yy format.
Press to change the date.
Solution Lot
No
Solution lot no for a particular solution used
for cleaning the Scopes.
Press Edit button to enter the lot no.
TABLE 5: FIELD DESCRIPTION
7. Change the details appropriately.
8. When the process is complete, press Done.
50 IRISCOPETM User Guide
ILLUSTRATION 57: CHANGE SOLUTION DETAILS
4.6 Tagging/Retagging Scopes
You can use this option to tag or retag a scope.
Tagging a new scope is a two step process. Add the details of the scope to the
iRISCOPETM system and then associate the scope with an RFID tag.
Retagging a scope involves selecting the existing scope from the system and
associating it with a new RFID tag.
4.6.1 Tagging New Scope
You can use this option when you receive a new scope.
Follow the sequence of steps given below to update the system with the details of the
new scope.
To tag a new model
1. Navigate to the Reprocessing Station Main Menu screen shown in the
following illustration.
2. Press Tag/Retag Scope (s).
The Select Scope for Retagging screen is displayed as shown in the following
illustration.
Reprocessing Station 51
ILLUSTRATION 58: REPROCESSING STATION
3. Press Add New Scope.
The New Scope Screen is displayed as shown in the following illustration.
52 IRISCOPETM User Guide
ILLUSTRATION 59: SELECT SCOPES FOR RETAGGING
ILLUSTRATION 60: NEW SCOPE SCREEN
Field Description
Model No Model number of the scope.
Press Add to add a new model.
Or
Press to select from the list of
available models.
Scope
Description Brief description of the scope.
Serial No Serial number of the scope.
Press edit and enter the serial number of
the scope.
Manufacturing
Date
Date on which scope was manufactured.
Press to change the date.
Owning
Department
Department accepting ownership of
scope.
Press to select the department.
Scope
Ownership
Type of ownership for the scope.
Press to select the ownership.
TABLE 6: FIELD DESCRIPTION
4. Press Add.
5. The Add New Scope Model screen is displayed as shown in the following
illustration.
Reprocessing Station 53
ILLUSTRATION 61: ADD NEW SCOPE MODEL
Field Description
Model No Model number of the scope.
Press edit to enter the new
model number.
Description Brief description of the scope.
Press edit to enter the
description.
Manufacturer Name of the company
manufacturing the scope.
Press to select the company.
TABLE 7: FIELD DESCRIPTION
6. Enter the appropriate details of the new model that you have received.
7. Press Confirm.
Details of the new model are added into the iRISCOPETM system and
displayed in the Tag Scope Main Screen shown in the following illustration.
8. Attach an RFID tag to the scope and scan the scope.
Details of the scanned scope are updated and displayed as shown in the
following illustration.
54 IRISCOPETM User Guide
ILLUSTRATION 62: TAG SCOPE MAIN SCREEN
To tag a new scope belonging to an existing model
1. Navigate to the Reprocessing Station Main Menu screen shown in the
following illustration.
2. Press Tag/Retag Scopes (s).
The Select Scope for Retagging screen is displayed as shown in the following
illustration.
3. Select the scope model for which you want to add a new scope.
56 IRISCOPETM User Guide
ILLUSTRATION 64: REPROCESSING STATION
ILLUSTRATION 65: SELECT SCOPES FOR RETAGGING
4. Press Add New Scope.
The New Scope Screen is displayed as shown in the following illustration.
For a description of fields in the above screen, see Table 6 on page 53.
5. Enter the relevant details of the new scope .
6. Press Next.
The Tag Scope Main Screen is displayed as shown in the following
illustration.
7. Attach a new RFID tag to the scope and scan the scope.
Details of the scanned scope are updated and displayed as shown in the
following illustration.
Reprocessing Station 57
ILLUSTRATION 67: TAGGED SCOPE MAIN SCREEN
ILLUSTRATION 66: ADD NEW SCOPE
8. Press Done.
4.6.2 Retagging a Scope
You can use this option to retag a scope.
1. Navigate to the Reprocessing Station Main Menu screen shown in the
following illustration.
2. Press Tag/Retag Scopes (s).
58 IRISCOPETM User Guide
ILLUSTRATION 68: TAGGED SCOPE MAIN SCREEN
ILLUSTRATION 69: REPROCESSING STATION
The Select Scope for Retagging screen is displayed as shown in the following
illustration.
3. Select the scope that you want to retag.
4. Press Add New Scope.
The New Scope Screen is displayed as shown in the following illustration.
For a description of fields in the above screen, see Table 6 on page 53.
5. Press Next.
The Tag Scope Main Screen is displayed as shown in the following
illustration.
Reprocessing Station 59
ILLUSTRATION 70: SELECT SCOPES FOR RETAGGING
ILLUSTRATION 71: ADD NEW SCOPE
6. Select a reason for retagging the scope.
7. Attach a new RFID tag to the scope and scan the scope.
Details of the scanned scope are updated and displayed as shown in the
following illustration.
8. Press Done.
60 IRISCOPETM User Guide
ILLUSTRATION 72: TAGGED SCOPE MAIN SCREEN
ILLUSTRATION 73: TAGGED SCOPE MAIN SCREEN
4.7 Damaged Scopes
4.7.1 Sending Scopes for Repair
You can use this option when you send damaged scopes for repair.
To send scopes for repair
1. Navigate to the Reprocessing Station Main Menu screen shown in the
following illustration.
2. Press Damaged Scope (s).
The Damaged Scope Screen is displayed as shown in the following
illustration.
Reprocessing Station 61
ILLUSTRATION 74: REPROCESSING STATION
ILLUSTRATION 75: DAMAGED SCOPE SCREEN
3. Using the RFID scanner, scan the damaged scope.
The details of the scanned scope are displayed as shown in the following
illustration.
Field Description
Model No Model number of the scanned scope.
Serial No Serial number of the scanned scope.
Reprocessing
Count Number of times the scope was reprocessed.
Repair Count Number of times the scope was repaired.
Scope Status In Service, Damaged, End of Life, etc..
Scope
Ownership
The type of ownership for scope.
Owned – The scope is owned by the hospital.
Loaner – The scope is procured by availing
a loan .
Most Recent
Repair Date
The most recent date on which scope was
repaired. The date is displayed in mm/dd/yy
format.
Employee
Name The name of the login user.
Reason For
Repair Press to select a reason for repairing
the scope.
Person
Requesting
Repair
Press to select the name of the person
requesting the repair of scope.
Repair Entity Press to select the manufacturer of
scope.
TABLE 8: FIELD DESCRIPTION
62 IRISCOPETM User Guide
ILLUSTRATION 76: DAMAGED SCOPE SCREEN
4. Enter the other details of the scope.
5. When you complete entering all the details, press Done.
4.8 Biologic Test
You can use this option to confirm or record the Biologic/Daily Spore Test.
To Confirm/Record Biologic Spore Test
1. Navigate to the Reprocessing Station Main Menu screen shown in the
following illustration.
2. Press Biologic Test.
Reprocessing Station 63
ILLUSTRATION 77: REPROCESSING STATION
4.8.1 Confirm Biologic Spore Test
1. Press Confirm Biologic Test Run to confirm the Biologic Test.
The Confirm Biologic Test Run displayed as shown in the following illustration.
64 IRISCOPETM User Guide
ILLUSTRATION 78: BIOLOGIC TEST MENU
ILLUSTRATION 79: CONFIRM BIOLOGIC TEST RUN
2. Select the washer/bay you wish to use for confirming the test.
After selecting the Washer/bay you can click on the Done Button to confirm the
Test, else you can press the back button.
4.8.2 Record Biologic Spore Test
1. Press Record Biologic Test to record the Biologic Test.
Reprocessing Station 65
ILLUSTRATION 81: RECORD BIOLOGIC TEST RUN
ILLUSTRATION 80: CONFIRM BIOLOGIC TEST RUN
2. Select Washer/Bay you wish to use for recording the test.
3. Enter the appropriate date to record the conduct of test by clicking on the
icon.
4. Enter the result of the Biologic Test by clicking on the Pass/Fail Button.
66 IRISCOPETM User Guide
ILLUSTRATION 82: RECORD BIOLOGIC TEST RUN
5 Appendix
This chapter, contains the following sections:
RFID Technology in iRISCOPETM
5.1 RFID Technology in iRISCOPE™
The Tag
A tag is integrated into the existing scope
The tag consists of a tiny chip attached to an antenna
Data are written to and stored on the chip
The Reader
Each cabinet contains several readers
The reader generates a radio field
When the tag passes through this field, it becomes energized
The energized tag transmits a radio signal, containing the data stored on the tag,
back to the reader
The reader receives and interprets the signal and data
The Interface
iRISCOPE™ can interface with all major applicable hospital systems (EMR,HIS,
RIS, billing, materials,management, etc)
In most RFID systems, the reader is connected to some back-end system that
acts on the data captured by the reader. This could be a payment system,
inventory tracking, etc
66 IRISCOPETM User Guide