Mobile Aspects IRISCOPE20 RFID Cabinet User Manual User Guide
Mobile Aspects Inc RFID Cabinet User Guide
Manual
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| Date Submitted | 2010-09-16 00:00:00 |
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User Guide Cabinet and Reprocessing Station Version 1.7 LEGAL INFORMATION Copyright © 2009 Mobile Aspects Pvt. Ltd. All Rights Reserved. The contents of this document are protected by copyright law and international treaties. The reproduction or distribution of this document, or any portion of this document, in any form, or by any means, without the prior written consent of Mobile Aspects Pvt. Ltd. is prohibited. All company, brand and product names, trademarks and service marks, or registered trademarks and service marks of Mobile Aspects Pvt. Ltd. are of their respective owners. Mobile Aspects 24 S. 18th St, Suite 300, Pittsburgh, PA 15203. www.mobileaspects.com Revision History Date 08/25/2008 11/03/2008 08/03/10 09/08/10 Revision No. 1.0 Description 1.6 1.7 Initial release Updated the document with Associate Card & Logout functionalities Updated the document with Biologic Test workflow Updated for iRIScope 2.0 specifications 1.8 Updated FCC statement. 1.1 iii Table of Contents Important Notice........................................................................................vi Type Approvals ................................................................................................................. vi General Safety Information.....................................................................vii Safety and Warning Symbols............................................................................................ vii Environmental Conditions ..................................................................................... viii Maintenance and Cleaning.................................................................................... viii Electrical Rating..................................................................................................... viii About this Guide.......................................................................................ix Overview........................................................................................................................... ix Intended Audience.......................................................................................................... ix Purpose of this Guide..................................................................................................... ix Before you Begin............................................................................................................ ix Document Structure.......................................................................................................... ix Typographical Conventions................................................................................................ x How to Reach Technical Support...................................................................................... xi 1 Getting Started.....................................................................................xii 1.1 Introduction to iRISCOPE™...................................................................................... xiii 1.2 Logging into iRISCOPE™......................................................................................... xiv 1.3 Exiting iRISCOPE™................................................................................................. xvi 2 Understanding the User Interface of iRISCOPE™............................................................................................xviii 2.1 Cabinet..................................................................................................................... xix 2.1.1 Splash Screen .................................................................................................... xix 2.1.2 Cabinet Inventory................................................................................................. xx 2.1.3 Find Scope........................................................................................................... xx 2.1.4 Main Screen........................................................................................................ xxi 2.2 Reprocessing Station ............................................................................................. xxiii 2.2.1 Main Menu Screen............................................................................................. xxiii iv 3 Cabinet .................................................................................................19 3.1 Cabinet Overview...................................................................................................... 19 3.2 Cabinet Installation.................................................................................................... 20 3.2.1 Cabinet Dimensions/Weight................................................................................ 21 3.3 Associate Card.......................................................................................................... 24 3.4 Removing Scopes .................................................................................................... 25 3.4.1 Removing Scope for Procedure........................................................................... 25 3.4.2 Removing Scope for Maintenance....................................................................... 28 3.4.3 Removing Scope for Emergency......................................................................... 29 3.5 Restock Scopes........................................................................................................ 31 3.5.1 Restock Washed Scopes..................................................................................... 31 3.5.2 Restock Unused Scopes..................................................................................... 33 3.6 Exchange Scopes..................................................................................................... 35 3.7 Manager Overriding.................................................................................................. 35 4 Reprocessing Station..........................................................................37 4.1 Reprocessing Station Overview................................................................................ 38 4.2 Receiving Scopes..................................................................................................... 38 4.3 Loading Washer........................................................................................................ 40 4.4 Unloading Washer..................................................................................................... 43 4.5 Change Solution Details............................................................................................ 48 4.6 Tagging/Retagging Scopes....................................................................................... 51 4.6.1 Tagging New Scope............................................................................................ 51 4.6.2 Retagging a Scope.............................................................................................. 58 4.7 Damaged Scopes...................................................................................................... 61 4.7.1 Sending Scopes for Repair.................................................................................. 61 4.8 Biologic Test.............................................................................................................. 63 4.8.1 Confirm Biologic Spore Test................................................................................ 64 4.8.2 Record Biologic Spore Test................................................................................. 65 5 Appendix...............................................................................................65 5.1 RFID Technology in iRISCOPE™............................................................................. 66 6 Index......................................................................................................67 Important Notice This user guide is considered a permanent part of the iRISCOPE™ system, and should remain with the iRISCOPE™ cabinet at all times. The iRISCOPE™ cabinet must be professionally installed by authorized personnel from Mobile Aspects. Changes or modifications not expressly approved by Mobile Aspects could void the user’s authority to operate the iRISCOPE™ cabinet. No user maintenance is required for the cabinet and it contains no user serviceable parts inside. The information and specifications included in this publication were in effect at the time of approval for printing. Mobile Aspects reserves the right, however, to discontinue or change specifications or design at anytime without notice and without incurring any obligation whatever. Type Approvals FCC ID: R4FIRISCOPE10 (iRIScope 1.0) FCC ID: R4FIRISCOPE20 (iRIScope 2.0) NOTE: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses and can radiate frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense. vi General Safety Information Safety and Warning Symbols Always refer to this guide for additional detailed information when you see the above safety symbol located on the cabinet. The following Warning Messages will appear in this user guide to warn of potential hazards or to call attention to information that clarifies or simplifies a procedure. The instruction given below should be followed at all times. Prior to installation and maintenance always unplug iRISCOPE™ from the power outlet. Unplug iRISCOPE™ from its power source prior to making any wiring changes. vii Environmental Conditions Normal environmental conditions This standard applies to equipment designed to be safe at least under the following conditions: 1. Indoor use 2. Altitude up to 2 000 m 3. Temperature 5 °C to 40 °C 4. Maximum relative humidity 80 % for temperatures up to 31 °C decreasing linearly to 50 % 5. Relative humidity at 40 °C; 6. MAINS supply voltage fluctuations up to +/-10 % of the nominal voltage; 7. Transient overvoltages typically present on the MAINS supply. Note: The normal level of transient overvoltages is impulse withstand (overvoltage) category II of IEC 60364-4-443. 8. Applicable RATED POLLUTION degree 2. Maintenance and Cleaning iRISCOPE™ does not require any electrical or mechanical maintenance. Should any issues occur, the cabinet should only be serviced by authorized personnel from Mobile Aspects. On a regular basis, the cabinet should be cleaned with a warm, damp cloth containing a mild liquid detergent. Avoid using abrasive cleaners and aromatic solvents, especially on the door glass since it may cause scratches. Electrical Rating iRISCOPE™ requires a single 120V/60Hz AC grounded receptacle (Type 5-15R). iRIScope 1.0 Input voltage: 120-240V AC Frequency: 50-60 Hz Current Rating: 6A Max Replace only with the following fuses: 5 x 20 mm, Time Delay, 250 V, 10 A iRISCope 2.0 Input voltage: 90-265V AC Frequency: 47-63 Hz Current Rating: 4A Max Replace only with the following fuses: 5 x 20 mm, Time Delay, 250 V, 10 A viii About this Guide Overview Intended Audience This guide is primarily intended for hospital staff who are responsible for handling scopes. Other users include support personnel in the hospital. Purpose of this Guide This User Guide is designed to provide user-friendly, detailed instructions for performing day-to-day operational tasks associated with iRISCOPE TM cabinet and iRISCOPETM reprocessing station. The objective of this guide is to explain the step-by-step procedures for all options in iRISCOPETM and to communicate to the user, a certain level of understanding about iRISCOPE TM. Before you Begin Navigating through iRISCOPETM is similar to many other touch screen applications. Prior to using iRISCOPETM please be familiar with using a touch screen monitor. This guide assumes that the end user Can use a touch screen monitor Can navigate through the touch screen programs Prior knowledge of RFID technology can be beneficial. Document Structure This guide is organized into the following chapters: 1 – Getting Started 2 – Understanding the User Interface of iRISCOPE TM 3 – Cabinet 4 – Reprocessing Station 5 – Appendix 6 – Index Getting Started, provides an introduction to iRISCOPETM and explains the procedures for logging into iRISCOPETM and exiting from iRISCOPETM. Understanding the User Interface of iRISCOPE™, provides a visual introduction to iRISCOPETM. Cabinet, explains the process of adding and removing scopes from the cabinet. Reprocessing Station, explains the various activities for which the reprocessing station in iRISCOPETM can be used. Included here are the step-by-step procedures ix for receiving scopes, unloading/loading a washer, changing washer fluid, tagging new scopes and sending damaged scopes for repair. Appendix, provides some additional information that you may use as reference. Index, provides an index of terms used in this User Guide. Typographical Conventions Prior to reading this guide or using iRISCOPE TM, it is important to understand the typographical conventions used in this guide. Typeface Bold Meaning Field names, buttons on the screen, screen names and window names. Note: A note that calls attention or provides additional information to a topic. Tip: Indicates a suggestion or hint to make things easier or more productive for the end user. How to Reach Technical Support The following section provides information on how to contact the technical support team. In the U.S.A., you can reach the Mobile Aspects Technical Assistance Center (TAC) in the following ways: Call our Technical Assistance Center on: (888) 221-7571 Email our Technical Assistance Center at: help@mobileaspects.com Fax our Technical Assistance Center on: (412) 325-1685 Regardless of how you reach us, please have the following information ready: Support Contract ID Number Serial Number of the Product xi 1 Getting Started This chapter, contains the following sections: xii Introduction to iRISCOPETM Logging into iRISCOPETM Exiting iRISCOPETM 1.1 Introduction to iRISCOPE™ Scopes are expensive and require proper care; they present certain challenges because they are difficult to handle and reprocess. iRISCOPE TM offers an unparalleled comprehensive solution for storing and reprocessing scopes. It is based on RFID (Radio Frequency Identification) technology and integrates other technologies to deliver significant benefits for health care professionals. The iRISCOPETM system is comprised of following components: Cabinet and a touch screen monitor attached to cabinet A touch screen monitor placed at the reprocessing station A web module The cabinet provides a secure enclosure and thereby protects scopes from damage and environmental contaminates. The upper half of the cabinet contains lights for illumination and towards the bottom are the RFID antennas. Scopes (affixed with sealed RFID tags) can be hung vertically in the cabinet. Hooks at the top of the cabinet hold the control-body of the scope; a vinyl rubber coating on the hook prevents marring of scopes and also resists the fluids used to cleanse scopes. Attached to the cabinet is a touch screen monitor that serves as a user interface for accessing iRISCOPETM and partially controls the cabinet. The touch screen monitor at the reprocessing station provides the most relevant options needed during reprocessing — loading washer, unloading washer, changing washer fluid, — and also provides options for tagging/retagging scopes and sending damaged scopes for repair. The web module of iRISCOPETM acts as an administrative tool and provides comprehensive reports that help you monitor the usage of scopes. In addition to reliability in its class, other key features of the iRISCOPE TM system include automatic alerts sent to managers, and an emergency overriding system for providing timely access to a scope. Real-time inventory management and control over movements of scopes permit greater coordination and reduce the time involved in managing scopes. The iRISCOPE TM system is the right answer for storing and managing the reprocessing of scopes. Benefits of iRISCOPE™ Automates Inventory Management Automatically records movement of scopes across the cabinet Capable of recording details of scopes entering the reprocessing station Records details of scopes loaded into the washer and unloaded from the washer Identifies uncleaned scopes placed in the cabinet Provides a traceable record of cleaning xiii Scope Movements are Timestamped Records the time and date for scope movement Correlates Scopes with Patients Identifies the patient on which scope is used Alerts Sent via email Alerts sent to managerial personnel for delay in repositioning scopes into cabinet Capable of sending the same alert to multiple recipients Reports 1.2 Comprehensive reports for evaluating the usage of scopes Logging into iRISCOPE™ You can login to iRISCOPETM by entering a PIN on a virtual keyboard. A PIN is a set of numeric or alpha-numeric characters used for authenticating and identifying a user. The PIN is case sensitive. To log into the cabinet using PIN 1. View the Splash screen shown in the following illustration. ILLUSTRATION 1: HOME SCREEN xiv 2. Press the iRIScope title. The login keypad is displayed as shown in the following illustration. ILLUSTRATION 2: LOGIN KEYPAD 3. Using the login keypad, enter the PIN. 4. Press enter. You now have access to iRISCOPETM cabinet. To log into the reprocessing station 1. View the Splash screen on the reprocessing station. ILLUSTRATION 3: HOME SCREEN xv 2. Press the iRIScope title. The login keypad is displayed as shown in the following illustration. ILLUSTRATION 4: LOGIN KEYPAD 3. Using the login keypad, enter the PIN. 4. Press enter. You now have access to iRISCOPETM reprocessing station. 1.3 Exiting iRISCOPE™ To logout from cabinet 1. Navigate to the Cabinet Main Screen shown in the following illustration. ILLUSTRATION 5: CABINET MAIN SCREEN xvi 2. Press Logout. To logout from reprocessing station 1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration. ILLUSTRATION 6: REPROCESSING STATION 2. Press Logout. Tip: The Logout button always appears at the lower right hand side of the screen. xvii 2 Understanding the User Interface of iRISCOPE™ To navigate successfully in iRISCOPE TM, a proper understanding of the interface is essential. This chapter provides a quick visual introduction to the interface and some features of iRISCOPETM. This chapter, contains the following sections: Cabinet Main Screen Reprocessing Station xviii Splash Screen Main Menu Screen 2.1 Cabinet 2.1.1 Splash Screen ILLUSTRATION 7: SPLASH SCREEN The iRISCOPETM system has the ability to uncleaned/disinfected scope and a cleaned scope. differentiate between an ILLUSTRATION 8: SPLASH SCREEN 2 xix 2.1.2 Cabinet Inventory The Cabinet Inventory screen shows the scope(s) present in the Cabinet currently. It is displayed as shown in the following illustration. ILLUSTRATION 9: CABINET MAIN SCREEN It also shows additional information such as : Model No : Model no of the Scope Serial No : Serial no of the Scope Manufacturer : Manufacturer of the Scope Cabinet : Location of the Scope in the Cabinet Time To Use(Hrs) : Wash required time of the Scope after its placed in the Cabinet. 2.1.3 Find Scope 1. Find Scope is used to look for the Status/Location of the Scope. User can click on the Find Scope option on the splash screen to find its location at any Cluster. It is displayed as shown in the following illustration. xx ILLUSTRATION 10 : CABINET MAIN SCREEN Press on Done button to navigate to the Main screen. 2.1.4 Main Screen The Cabinet Main Screen contains buttons that you can use for accessing the cabinet. Using this screen you can Remove scopes from the cabinet Exchange scopes Return washed scopes Return unused scopes This screen is accessible via the touch screen monitor attached to the cabinet. xxi ILLUSTRATION 11 : CABINET MAIN xxii SCREEN 2.2 Reprocessing Station 2.2.1 Main Menu Screen The reprocessing station main menu screen contains buttons you can use during reprocessing a scope. You can use this screen When you receive scopes at the reprocessing station. When you load/unload the washer. When you change solution details. When you send the damaged scope for repair. When you Tag/Retag a scope. For finding a scope. This screen is accessible via the touch screen monitor placed at the reprocessing room. ILLUSTRATION 12 : REPROCESSING STATION MAIN MENU xxiii 3 Cabinet This chapter, contains the following sections: Cabinet Overview Cabinet Installation Removing Scopes 3.1 Removing Scopes for Procedure Removing Scopes for Maintenance Restock Scopes Cabinet Dimensions/Weight Restock Washed Scopes Restock Unused Scopes Exchange Scopes Cabinet Overview iRISCOPETM cabinets are engineered to provide a secure enclosure for storing fragile and expensive scopes. Each cabinet is designed to vertically hold 12 scopes. Scopes can be hung on hooks or brackets which hold the control body of the scope; hooks are located near the top of the cabinet. A fan and a vent fitted with a filter near the bottom of the cabinet allow fresh air to pass through the cabinet and aid in the drying of any residual cleansing fluid. In addition to this, absorbent pads can be placed at the bottom of the cabinet to capture excess residual fluids. A touch screen monitor is attached on to the side of the cabinet via a swing-arm mount. This monitor serves as an interface for accessing the cabinet and partially controls the operation of the cabinet. 3.2 Cabinet Installation IRISCope cabinets should always be installed by authorized Mobile Aspects personnel. Due to the height of the cabinets and its inherent instability, the following steps should always be followed. 1) Always secure the cabinet to the wall with a bracket, strap, or comparable fastening mechanism. 2) Always lower the leveling legs to the floor to increase the cabinet stability. 20 IRISCOPETM User Guide 3.2.1 Cabinet Dimensions/Weight iRISCope 1.0 Height: 83.54” Width: 27.50” Depth: 26.62” (including thickness of the door) Weight: 310 lbs. Front View Cabinet Top View 21 iRISCope 2.0 Height: 94.80” (with computer chassis sitting on the top) Width: 55.00” (for double-wide version) Depth: 18.76” (including thickness of the door) Weight: 400 lbs. Front View 22 IRISCOPETM User Guide Top View Cabinet 23 3.3 Associate Card You can use this option to Associate a Card on the cabinet for the user whose HID is not yet associated. 1. When user logs into the cabinet using Pin No. and if his HID is not already associated then Cabinet Main Screen will be displayed as shown in the illustration. ILLUSTRATION 13 : CABINET MAIN SCREEN 2. Press Associate Card. The Associate Card screen is displayed as shown in the following illustration. ILLUSTRATION 14 : TAG 24 USER MAIN SCREEN IRISCOPETM User Guide 3. Scan the HID and click on Done button to associate the card. ILLUSTRATION 15 : 3.4 TAG USER MAIN SCREEN Removing Scopes 3.4.1 Removing Scope for Procedure You can use this option to remove a scope from the cabinet and use it for a procedure associated with a patient. When scopes are removed for performing a procedure, a correlation is established between the scope removed, the patient for which the scope is removed and date on which the scope is removed. Appropriate alerts are displayed when there is a delay in returning the scope. To remove scope for procedure 1. Navigate to the Cabinet Main Screen shown in the following illustration. Cabinet 25 ILLUSTRATION 16 : CABINET MAIN 2. SCREEN Press Remove Scope(s). The Patient List screen is displayed as shown in the following illustration. ILLUSTRATION 17 : PATIENT 26 LIST IRISCOPETM User Guide Field Patient Name Description Name of the patient. MRN Media Record Number of the patient. This number serves as an identification number for the patient. Account No Account number for the patient. This number serves as an identification number for the patient. Physician's Name Name of the physician providing treatment to the patient. Procedure Name Name of the procedure associated with the patient. Or Procedure the patient is expected to undergo. TABLE 1: FIELD DESCRIPTION 3. Select the patient for whom you want to remove the scope and use the scope for a procedure. The Patient Summary window is displayed as shown in the following illustration. ILLUSTRATION 18 : PATIENT SUMMARY 4. Read the patient details and then press Confirm. 5. The Access Cabinet screen is displayed as shown in the following illustration. Cabinet 27 ILLUSTRATION 19 : ACCESS CABINET The scope can now be removed from the cabinet. 3.4.2 Removing Scope for Maintenance You can use this option to remove a scope for the purpose of maintenance. To remove scope for maintenance 1. Navigate to the Cabinet Main Screen shown in the following illustration. ILLUSTRATION 20 : CABINET MAIN 28 SCREEN IRISCOPETM User Guide 2. Press Remove for Maintenance. The Access Cabinet screen is displayed as shown in the following illustration. ILLUSTRATION 21 : ACCESS CABINET 3. Open the cabinet and remove the scope. After you remove the scope, close the cabinet. 3.4.3 Removing Scope for Emergency You can use this option to remove a scope in case of an emergency. To remove scopes 1. Navigate to the Cabinet Main Screen shown in the following illustration. ILLUSTRATION 22 : CABINET MAIN Cabinet SCREEN 29 2. Press Remove Scopes. The Patient List screen is displayed as shown in the following illustration. ILLUSTRATION 23 : PATIENT LIST 3. Press Patient Unknown. 4. The Access Cabinet screen is displayed as shown in the following illustration. ILLUSTRATION 24 : ACCESS CABINET The scope can now be removed from the cabinet. 30 IRISCOPETM User Guide 3.5 Restock Scopes 3.5.1 Restock Washed Scopes To restock washed scopes 1. Navigate to the Cabinet Main Screen shown in the following illustration. ILLUSTRATION 25 : CABINET MAIN 2. SCREEN Press HLD Washed. The Access Cabinet screen is displayed as shown in the following illustration. ILLUSTRATION 26 : ACCESS CABINET 3. Open the cabinet and return the washed scope. Cabinet 31 4. If the Scope which was returned using HLD Washed didn't go through Reprocessing Station. Then a Challenge screen gets displayed as soon as the Scope placed into the Cabinet, The Challenge screen is displayed as shown in the following illustration. ILLUSTRATION 27 : CHALLENGE SCREEN 1. If the Scope(s) are clean then press Yes button and proceed with step 9. 2. But if the Scope(s) are not cleaned then press Cancel button and upon clicking on the Cancel button, red lights are turned on that Particular Cabinet where the Scope(s) are placed and that Cabinet gets locked immediately. 3. An alert gets generated immediately after this. To clear this alert Please follow the Manager Overriding method. Only Supervisor has the permission to Clear the alert after inspecting the Scope(s). Please Refer 3.7. 4. After logging out the Splash screen will be displayed as shown in the following illustration. 32 IRISCOPETM User Guide ILLUSTRATION 28 : SPLASH SCREEN 5. Close the Cabinet. 3.5.2 Restock Unused Scopes To restock unused scopes 1. Navigate to the Cabinet Main Screen shown in the following illustration. ILLUSTRATION 29 : CABINET MAIN 2. SCREEN Press Return Unused. Cabinet 33 The Challenge Screen is displayed as shown in the following illustration. ILLUSTRATION 30 : CHALLENGE SCREEN 3. If the answer to the challenge question is Yes, then proceed with step 4. 4. The Access Cabinet screen is displayed as shown in the following illustration. ILLUSTRATION 31 : ACCESS CABINET 5. Open the cabinet and return the unused scope. 6. Close the cabinet. 34 IRISCOPETM User Guide 3.6 Exchange Scopes To exchange scopes 1. Navigate to the Cabinet Main Screen shown in the following illustration. ILLUSTRATION 32 : CABINET MAIN 2. SCREEN Press Exchange Scope(s). The Challenge Screen is displayed as shown in the following illustration. ILLUSTRATION 33 : CHALLENGE SCREEN 3. If the answer to the challenge question is Yes, then proceed with step 4. 4. The Patient List screen is displayed as shown in the following illustration. Cabinet 35 ILLUSTRATION 34 : PATIENT 5. LIST Select the patient for whom you want to exchange the scope. The Patient Summary window is displayed as shown in the following illustration. ILLUSTRATION 35 : PATIENT 6. SUMMARY Read the patient details and press Confirm. The Access Cabinet screen is displayed as shown in the following illustration. 36 IRISCOPETM User Guide ILLUSTRATION 36 : ACCESS CABINET The scope can now be removed from the cabinet and exchanged with a relevant scope. Cabinet 37 3.7 Manager Overriding To Clear the Scope(s) Alert 1. The Splash Screen is illustrated as show in the following. ILLUSTRATION 37 : SPLASH SCREEN 2. Supervisor logs in to the Application. The Manager Override Screen gets displayed as shown in the following illustration. ILLUSTRATION 38 : 3. In the above Screen, disinfected Scope(s) are in the Cabinet A1. Which gets Unlocked in the Manager Override Screen to allow the inspection of the disinfected Scope(s). 4. After the Inspection, Select the appropriate Alert and press Clear Alert Button. 5. Click on the Exit after Clearing the Alert(s). 36 IRISCOPETM User Guide 4 Reprocessing Station This chapter, contains the following sections: Reprocessing Station Overview Receiving Scopes Loading Washer Unloading Washer Changing Washer Fluid Tagging/Retagging Scopes Retagging a Scope Damaged Scopes Tagging New Scope Sending Scopes for Repair Biologic Test Confirm Biologic Test Record Biologic Test Reprocessing Station 37 4.1 Reprocessing Station Overview Scopes are seldom discarded after use with a single patient but are preferably reused on the same patient or with other patients. To prevent infection associated with scopes, cleansing techniques become imperative. The Reprocessing Station is a location where a multi-step cleansing process is used to remove contaminated substances from the scope and render it safe for reuse. In order to ensure adherence to the multiple steps — receiving scopes at the reprocessing station, loading scopes into the washer, unloading the washer — iRISCOPETM incorporates a high level of supervision for reprocessing. Any deviation from the process or any delay in the process is notified by the intelligent iRISCOPETM system via alerts sent to managerial personnel. Components of the iRISCOPETM system — splash proof touch screen monitor and an RFID scanner — are positioned at the reprocessing station in proximity to the washer. A correlation is established between each unique scope that is cleansed, the operator handling the scope, and the washer where the scope is cleansed. 4.2 Receiving Scopes You can use this option when you receive scopes at the reprocessing station. When scopes are brought into the reprocessing station, the iRISCOPE TM system has to be notified about the arrival of a scope for reprocessing. This can be accomplished by using an RFID scanner. To receive scopes 1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration. ILLUSTRATION 39 : REPROCESSING STATION 38 IRISCOPETM User Guide 2. Press Receive Scope (s). The Received Scopes in Reprocessing Room screen is displayed as shown in the following illustration. ILLUSTRATION 40 : RECEIVED SCOPES IN REPROCESSING ROOM 1 3. Scan the received scope using the RFID scanner. The Received Scopes in Reprocessing Room screen displays the details of the scanned scope. ILLUSTRATION 41 : RECEIVED SCOPES IN REPROCESSING ROOM 2 Reprocessing Station 39 Field Model No Description Model number of the scope received for reprocessing. Serial No Serial number of the scope received for reprocessing. Reprocessing Count Number of times the scope is reprocessed. Repair Count Number of times the scope is repaired. Scope Status In Service, Damaged, End of Life, etc.. Time Received Time at which the scope is received at the reprocessing station. The time displayed here is dependent on the time at which scope was scanned with the RFID scanner. TABLE 2: FIELD DESCRIPTION 4. 4.3 After the scope is scanned, press Done. Loading Washer You can use this option when you load a washer with a scope. When you load the washer with the scope, the iRISCOPE TM system has to be notified about the washer/bay and the details of the cleaning solution. To load washer 1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration. ILLUSTRATION 42 : REPROCESSING STATION 2. 40 Press Load Washer. IRISCOPETM User Guide The Select Scopes for Wash screen is displayed as shown in the following illustration. ILLUSTRATION 43 : REPROCESSING STATION 3. Select the washer/bay you wish to use for reprocessing. To select the washer/bay, press the washer/bay. The Cleaning Solution Details window is displayed as shown in the following illustration. ILLUSTRATION 44 : CLEANING SOLUTION 4. Press solution. 5. Press OK. DETAILS to enter the expiration date of the strip used to test the cleaning Reprocessing Station 41 The Select Scopes for Wash screen is displayed as shown in the following illustration. ILLUSTRATION 45 : SELECT SCOPES FOR WASH In the above screen, first half of the screen displays details of the selected washer and cleaning solution. Green shade on the washer C indicates that washer C is selected for reprocessing 6. Scan the scope before you load the scope into the washer. The above screen is updated with details of the scanned scope. ILLUSTRATION 46 : SELECT SCOPES FOR WASH 42 IRISCOPETM User Guide Field Description Load Washer Solution Solution selected for washing. Expiration Date Date of expiration for the selected solution. Activation Date Date of activation for the selected solution. Strip Exp Date Date of expiration for the test strip. Test Date Date of which the solution was tested. The date is displayed in mm/dd/yy format. The date is displayed in mm/dd/yy format. The date is displayed in mm/dd/yy format. Scan Scopes to Load into Washer Model No Model number of the scope loaded into the washer. Serial No Serial number of the scope loaded into the washer. Description A brief description of the scope. Manufacturer Name of the company manufacturing the scope. Cleaning Cycle Since Last Repair Number of times the scope was used after last repair. TABLE 3: FIELD DESCRIPTION 7. 4.4 When the scopes are loaded into the washer, press Done. Unloading Washer You can use this option when you remove a scope from the washer. When you remove the scope from the washer, the iRISCOPE TM system has to be notified about the completion of cleansing process. This can be accomplished by using an RFID scanner. To unload washer 1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration. Reprocessing Station 43 ILLUSTRATION 47 : REPROCESSING STATION 2. Press Unload Washer. The following screen gets displayed, asking the User to perform the Biologic Test for a Washer/Bay. It shows the information of the Tubs for which the Confirm Biologic Spore Test has not been performed for the day. ILLUSTRATION 48 : REPROCESSING STATION 3. Click on Yes button if the Confirm Biologic Spore Test has not been performed for the Tubs shown. The Following screen gets displayed on clicking the Yes button, 44 IRISCOPETM User Guide ILLUSTRATION 49 : UNLOAD WASHER FOR SCOPE (S) 4. Click on the Washer/Tub for which you wish to perform the Confirm Biologic Spore Test. The following screen gets displayed after clicking on Tub A, ILLUSTRATION 50 : CONFIRM BIOLOGIC TEST RUN 5. Click on No button if You do not wish to perform the Confirm Biologic Spore Test now. Reprocessing Station 45 The Unload Washer for Scope (s) screen is displayed as shown in the following illustration. ILLUSTRATION 51 : UNLOAD WASHER FOR SCOPE (S) 6. Scan the unloaded scope using the RFID scanner. 7. If the Scope to be unloaded is Reprocessed in a Tub which is associated to Glutarldehyde, follow step 8. If the Scope to be unloaded is Reprocessed in a Tub which is associated to Peracetic Acid, follow step 10. 8. The Unload Washer for Scope (s) screen displays the details of the scanned scope. ILLUSTRATION 52 : UNLOAD WASHER FOR SCOPE (S) 46 IRISCOPETM User Guide 9. Press Done to complete the process. 10. Scan the Scope at Unload Washer. A Test Result window gets displayed as shown in the following, ILLUSTRATION 53 : UNLOAD WASHER FOR SCOPE (S) 11. Click on Pass/Fail Button according to the Test Results on the Test Result Window. Field Model No Description Model number of the scope unloaded from the washer. Serial No Serial number of the scope unloaded from the washer. Reprocessing Count Number of times the scope is reprocessed. Time Unloaded Date and time the scope was unloaded. The time displayed here is dependent on the time at which scope was scanned with the RFID scanner. Scope Status In Service, Damaged, End of Life, etc.. Owning Department Department to which the scope belongs. TABLE 4: FIELD DESCRIPTION Reprocessing Station 47 4.5 Change Solution Details You can use this option when you change the washer fluid. When you wish to change the washer fluid, the notified. iRISCOPE TM system has to be To Change Solution Details 1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration. ILLUSTRATION 54 : REPROCESSING STATION 2. Press Change Solution Details. The Change Solution Details screen is displayed as shown in the following illustration. 48 IRISCOPETM User Guide ILLUSTRATION 55 : CHANGE SOLUTION DETAILS 3. Select Washer/Bay. If the Washer/Bay is associated to a Peracetic Solution then the following window gets displayed. ILLUSTRATION 56 : CHANGE SOLUTION DETAILS 4. Enter the Solution Expiry Date. Enter Solution Lot No by clicking on the edit button. 5. Press Done to complete the process. 6. Select Washer/Bay. If the Washer/Bay is associated to Gluteraldehyde solution type. The following screen gets displayed, Reprocessing Station 49 ILLUSTRATION 57 : CHANGE SOLUTION D ETAILS Field Solution Type Description The washer fluid (solution) present in the washer. Press solution. Solution Exp Date Date of expiration for the selected solution. The date is displayed in mm/dd/yy format. Press Solution Activation Date The date is displayed in mm/dd/yy format. to change the date. Date of expiration for the unactivated solution. The date is displayed in mm/dd/yy format. Press Solution Lot No to change the date. Date of activation for the selected solution. Press Unactivated Solution Exp Date to change the type of to change the date. Solution lot no for a particular solution used for cleaning the Scopes. Press Edit button to enter the lot no. TABLE 5: FIELD DESCRIPTION 7. Change the details appropriately. 8. When the process is complete, press Done. 50 IRISCOPETM User Guide 4.6 Tagging/Retagging Scopes You can use this option to tag or retag a scope. Tagging a new scope is a two step process. Add the details of the scope to the iRISCOPETM system and then associate the scope with an RFID tag. Retagging a scope involves selecting the existing scope from the system and associating it with a new RFID tag. 4.6.1 Tagging New Scope You can use this option when you receive a new scope. Follow the sequence of steps given below to update the system with the details of the new scope. To tag a new model 1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration. ILLUSTRATION 58 : REPROCESSING STATION 2. Press Tag/Retag Scope (s). The Select Scope for Retagging screen is displayed as shown in the following illustration. Reprocessing Station 51 ILLUSTRATION 59 : SELECT SCOPES FOR RETAGGING 3. Press Add New Scope. The New Scope Screen is displayed as shown in the following illustration. ILLUSTRATION 60 : NEW SCOPE SCREEN 52 IRISCOPETM User Guide Field Model No Description Model number of the scope. Press Add to add a new model. Or Press to select from the list of available models. Scope Description Brief description of the scope. Serial No Serial number of the scope. Press edit and enter the serial number of the scope. Manufacturing Date Date on which scope was manufactured. Owning Department Department accepting ownership of scope. Press Press Scope Ownership to change the date. to select the department. Type of ownership for the scope. Press to select the ownership. TABLE 6: FIELD DESCRIPTION 4. Press Add. ILLUSTRATION 61 : ADD NEW SCOPE MODEL 5. The Add New Scope Model screen is displayed as shown in the following illustration. Reprocessing Station 53 Field Model No Description Model number of the scope. Press edit to enter the new model number. Description Brief description of the scope. Press edit to enter the description. Manufacturer Name of the company manufacturing the scope. Press to select the company. TABLE 7: FIELD DESCRIPTION 6. Enter the appropriate details of the new model that you have received. 7. Press Confirm. Details of the new model are added into the iRISCOPE TM system and displayed in the Tag Scope Main Screen shown in the following illustration. ILLUSTRATION 62 : TAG 8. SCOPE MAIN SCREEN Attach an RFID tag to the scope and scan the scope. Details of the scanned scope are updated and displayed as shown in the following illustration. 54 IRISCOPETM User Guide ILLUSTRATION 63 : TAG 9. SCOPE MAIN SCREEN Press Done. Reprocessing Station 55 To tag a new scope belonging to an existing model 1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration. ILLUSTRATION 64 : REPROCESSING STATION 2. Press Tag/Retag Scopes (s). The Select Scope for Retagging screen is displayed as shown in the following illustration. ILLUSTRATION 65 : SELECT SCOPES FOR RETAGGING 3. 56 Select the scope model for which you want to add a new scope. IRISCOPETM User Guide 4. Press Add New Scope. The New Scope Screen is displayed as shown in the following illustration. ILLUSTRATION 66 : ADD NEW SCOPE For a description of fields in the above screen, see Table 6 on page 53. 5. Enter the relevant details of the new scope . 6. Press Next. The Tag Scope Main illustration. Screen is displayed as shown in the following ILLUSTRATION 67 : TAGGED SCOPE MAIN 7. SCREEN Attach a new RFID tag to the scope and scan the scope. Details of the scanned scope are updated and displayed as shown in the following illustration. Reprocessing Station 57 ILLUSTRATION 68 : TAGGED SCOPE MAIN 8. SCREEN Press Done. 4.6.2 Retagging a Scope You can use this option to retag a scope. 1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration. ILLUSTRATION 69 : REPROCESSING STATION 2. 58 Press Tag/Retag Scopes (s). IRISCOPETM User Guide The Select Scope for Retagging screen is displayed as shown in the following illustration. ILLUSTRATION 70 : SELECT SCOPES FOR RETAGGING 3. Select the scope that you want to retag. 4. Press Add New Scope. The New Scope Screen is displayed as shown in the following illustration. ILLUSTRATION 71 : ADD NEW SCOPE For a description of fields in the above screen, see Table 6 on page 53. 5. Press Next. The Tag Scope Main illustration. Reprocessing Station Screen is displayed as shown in the following 59 ILLUSTRATION 72 : TAGGED SCOPE MAIN SCREEN 6. Select a reason for retagging the scope. 7. Attach a new RFID tag to the scope and scan the scope. Details of the scanned scope are updated and displayed as shown in the following illustration. ILLUSTRATION 73 : TAGGED SCOPE MAIN 8. 60 SCREEN Press Done. IRISCOPETM User Guide 4.7 Damaged Scopes 4.7.1 Sending Scopes for Repair You can use this option when you send damaged scopes for repair. To send scopes for repair 1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration. ILLUSTRATION 74 : REPROCESSING STATION 2. Press Damaged Scope (s). The Damaged Scope Screen is displayed as shown in the following illustration. ILLUSTRATION 75 : DAMAGED SCOPE SCREEN Reprocessing Station 61 3. Using the RFID scanner, scan the damaged scope. The details of the scanned scope are displayed as shown in the following illustration. ILLUSTRATION 76 : DAMAGED SCOPE SCREEN Field Description Model No Model number of the scanned scope. Serial No Serial number of the scanned scope. Reprocessing Count Repair Count Number of times the scope was reprocessed. Scope Status Scope Ownership Most Recent Repair Date Employee Name Reason For Repair Person Requesting Repair Repair Entity Number of times the scope was repaired. In Service, Damaged, End of Life, etc.. The type of ownership for scope. Owned – The scope is owned by the hospital. Loaner – The scope is procured by availing a loan . The most recent date on which scope was repaired. The date is displayed in mm/dd/yy format. The name of the login user. Press the scope. to select a reason for repairing Press to select the name of the person requesting the repair of scope. Press scope. to select the manufacturer of TABLE 8: FIELD DESCRIPTION 62 IRISCOPETM User Guide 4.8 4. Enter the other details of the scope. 5. When you complete entering all the details, press Done. Biologic Test You can use this option to confirm or record the Biologic/Daily Spore Test. To Confirm/Record Biologic Spore Test 1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration. ILLUSTRATION 77 : REPROCESSING STATION 2. Press Biologic Test. Reprocessing Station 63 ILLUSTRATION 78 : BIOLOGIC TEST M ENU 4.8.1 Confirm Biologic Spore Test 1. Press Confirm Biologic Test Run to confirm the Biologic Test. The Confirm Biologic Test Run displayed as shown in the following illustration. ILLUSTRATION 79 : CONFIRM BIOLOGIC TEST RUN 64 IRISCOPETM User Guide 2. Select the washer/bay you wish to use for confirming the test. After selecting the Washer/bay you can click on the Done Button to confirm the Test, else you can press the back button. ILLUSTRATION 80 : CONFIRM BIOLOGIC TEST RUN 4.8.2 Record Biologic Spore Test 1. Press Record Biologic Test to record the Biologic Test. ILLUSTRATION 81 : RECORD BIOLOGIC TEST RUN Reprocessing Station 65 2. Select Washer/Bay you wish to use for recording the test. ILLUSTRATION 82 : RECORD BIOLOGIC TEST RUN 3. Enter the appropriate date to record the conduct of test by clicking on the icon. 4. Enter the result of the Biologic Test by clicking on the Pass/Fail Button. 66 IRISCOPETM User Guide 5 Appendix This chapter, contains the following sections: RFID Technology in iRISCOPETM 5.1 RFID Technology in iRISCOPE™ The Tag A tag is integrated into the existing scope The tag consists of a tiny chip attached to an antenna Data are written to and stored on the chip The Reader Each cabinet contains several readers The reader receives and interprets the signal and data The reader generates a radio field When the tag passes through this field, it becomes energized The energized tag transmits a radio signal, containing the data stored on the tag, back to the reader The Interface iRISCOPE™ can interface with all major applicable hospital systems (EMR,HIS, RIS, billing, materials,management, etc) In most RFID systems, the reader is connected to some back-end system that acts on the data captured by the reader. This could be a payment system, inventory tracking, etc 66 IRISCOPETM User Guide
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