Palm 820 PDA With Bluetooth User Manual User Guide for the Tungsten T5 Handheld
Palm Inc PDA With Bluetooth User Guide for the Tungsten T5 Handheld
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Contents
- 1. User Manual 1
- 2. User Manual 2
User Manual 1
User Guide
Tungsten™ T5 Handheld ii
Copyright and Trademark
© 2004 palmOne, Inc. All rights reserved.
palmOne, Tungsten, the Tungsten logo, “T” (Stylized), Addit, Blazer, Graffiti, HotSync, the HotSync logo,
Palm, Palm Powered, Palm OS, the Palm logo, and VersaMail are among the trademarks or registered
trademarks owned by or licensed to palmOne, Inc. All other brand and product names are or may be
trademarks of, and are used to identify products or services of, their respective owners.
palmOne, Inc. uses the Bluetooth wireless technology trademark under express license from Bluetooth SIG,
Inc. RealPlayer is a trademark or registered trademark of RealNetworks, Inc. MPEG Layer-3 audio decoding
technology is licensed from Fraunhofer IIS and Thomson. This product is licensed under the MPEG-4 systems
patent portfolio license for encoding in compliance with the MPEG-4 systems standard, except that an
additional license and payment of royalties are necessary for encoding in connection with (i) data stored or
replicated in physical media which is paid for on a title-by-title basis and/or (ii) data which is paid for on a
title-by-title basis and is transmitted to an end user for permanent storage and/or use. Such additional license
may be obtained from MPEG, LLC. See www.mpegla.com for additional details. This product includes
technology owned by Microsoft Corporation and cannot be used or distributed without a license from
Microsoft Licensing, GP.
Disclaimer and Limitation of Liability
palmOne, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide.
palmOne, Inc. assumes no responsibility for any loss or claims by third parties which may arise through the
use of this software. palmOne, Inc. assumes no responsibility for any damage or loss caused by deletion of
data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data
on other media to protect against data loss.
Please read the End User Software License Agreement with this product before using the
accompanying software program(s). Using any part of the software indicates that you accept the terms of the
End User Software License Agreement.
Software Download Available
Palm®Desktop software is supplied on a CD. If you do not have access to a CD drive for your computer, you
can download Palm Desktop software from www.palmOne.com/intl/support
IMPORTANT
[!]
Tungsten™ T5 Handheld iii
Table of Contents
About This Guide ..................................................................xx
Tips for viewing this guide.........................................................................xx
What’s in this guide? .................................................................................xxi
Step-by-step instructions................................................................... xxi
Links..................................................................................................... xxi
Sidebars.....................................................................................................xxii
Chapter 1: Setting Up Your Handheld and Your Computer .1
What’s in the box? ........................................................................................2
System requirements ...................................................................................2
Step 1: Charging your handheld..................................................................4
What you should know about your handheld’s battery..................... 5
Step 2: Turning on your handheld for the first time ..................................6
Step 3: Installing your software...................................................................7
Step 4: Connecting your handheld to your computer ...............................8
Switching to another desktop software application ................................10
Using user profiles......................................................................................11
Creating a user profile .........................................................................12
Synchronizing with a user profile ......................................................14
Related topics..............................................................................................17
Chapter 2: Basics ...................................................................18
Locating the controls on your handheld...................................................19
Front panel controls ............................................................................ 19
Top and side panel controls ............................................................... 20
Back panel controls ............................................................................. 21
Using the status bar....................................................................................22
Rotating the screen.....................................................................................23
What’s on the screen? ................................................................................24
Input area ............................................................................................. 24
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Application controls ............................................................................ 25
What software is on my handheld?...........................................................26
What’s on the CD? ......................................................................................28
Related topics ..............................................................................................31
Chapter 3: Moving Around in Applications.........................33
Opening applications..................................................................................34
Using Favorites.................................................................................... 34
Using Applications .............................................................................. 35
Using Files............................................................................................ 36
Working with files and folders ........................................................... 38
Sorting Files ......................................................................................... 40
Opening files and folders from within an application...................... 41
Switching between applications ........................................................ 41
Using the 5-way navigator .........................................................................41
Moving around in Favorites View ...................................................... 42
Moving around in Applications View ................................................ 42
Moving around list screens ................................................................ 43
Moving around entry screens ............................................................ 44
Moving around dialog boxes ............................................................. 44
Moving around menus........................................................................ 45
Using menus ..............................................................................................46
Using the Command stroke................................................................ 47
Using the Command toolbar .............................................................. 47
Finding information ...................................................................................48
Related topics ..............................................................................................49
Chapter 4: Entering Information on Your Handheld ...........50
How can I enter information on my handheld?........................................51
Entering information with Graffiti 2 writing .............................................51
Writing in the Graffiti 2 input area ..................................................... 51
Using full-screen writing..................................................................... 52
Writing Graffiti 2 characters ...............................................................54
Graffiti 2 alphabet................................................................................ 56
Graffiti 2 numbers ............................................................................... 57
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Graffiti 2 gestures ................................................................................ 61
Writing Graffiti 2 symbols and other special characters ..................62
Graffiti 2 symbols and special characters ......................................... 63
Writing Graffiti 2 ShortCuts ................................................................64
Graffiti 2 ShortCuts.............................................................................. 65
Entering information with the onscreen keyboard ..................................66
Entering info from Contacts into another application .............................68
Editing information.....................................................................................70
Selecting information.......................................................................... 70
Copying and pasting information ......................................................71
Deleting information ...........................................................................72
Related topics ..............................................................................................73
Chapter 5: Moving and Managing Info Between
Your Handheld and Your Computer ......................................74
Program memory and the internal drive ..................................................75
How can I work with information? ............................................................76
When would I use each method? ..............................................................77
Synchronizing information ........................................................................79
Entering information using desktop software .................................. 79
Synchronizing your handheld with your computer.......................... 83
Synchronizing with a cable .................................................................84
Customizing your synchronization settings ...................................... 85
Choosing how your computer responds to
synchronization requests .............................................................85
Setting synchronization options ........................................................87
Choosing whether application information is updated ....................88
Installing applications to your handheld ........................................... 93
Installing applications from a Windows computer........................... 93
Using Quick Install from within Palm Desktop software ..................94
Using the palmOne Quick Install icon ...............................................95
Using the palmOne Quick Install window .........................................96
Installing applications from a Mac computer ...................................97
Using the Send To Handheld droplet ................................................ 97
Using commands in the HotSync menu ............................................98
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Using File Transfer to transfer info to your handheld .............................99
Using Drive Mode to work with info on another computer .................103
Other ways of managing information .....................................................106
Importing information from other applications.............................. 107
Restoring archived items on your computer .................................. 109
Installing the additional software from the CD ............................... 110
Checking space and version numbers .............................................111
Removing information .............................................................................113
Removing an application from your handheld ............................... 113
Removing Palm Desktop software from your computer ............... 114
Related topics ............................................................................................116
Chapter 6: Managing Your Contacts .................................. 117
Adding a contact ......................................................................................118
Entering additional contact information ..........................................121
Selecting contact field types .............................................................122
Defining custom fields ......................................................................123
Selecting a contact as your business card ......................................124
Copying contact information into multiple contacts ............................125
Locating a contact on your list ................................................................126
Deleting a contact ....................................................................................127
Customizing the Contacts list .................................................................128
Making connections from Contacts.........................................................130
Using Quick Connect .........................................................................130
Customizing Quick Connect settings ...............................................132
Using Tap-to-Connect .......................................................................133
Working with Contacts on your computer..............................................135
Related topics ............................................................................................136
Chapter 7: Managing Your Calendar ..................................137
Scheduling events ....................................................................................138
Scheduling an appointment .............................................................138
Scheduling an event without a start time .......................................140
Scheduling a repeating event—standard interval ..........................142
Scheduling a repeating event—unusual interval ............................143
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Scheduling an event that is longer than a day ...............................145
Entering a location or a note for an event .......................................146
Scheduling an event with a time zone .............................................148
Color-coding your schedule.....................................................................149
Managing your color-codes ..............................................................150
Assigning a color-code to an event .................................................152
Setting an alarm .......................................................................................153
Rescheduling an event ............................................................................154
Deleting events .........................................................................................156
Deleting a specific event ...................................................................156
Deleting all your old events ..............................................................158
Checking your schedule ...........................................................................159
Viewing your appointments and tasks together .............................159
Viewing your daily schedule ............................................................161
Viewing your weekly schedule .........................................................163
Viewing your monthly schedule ......................................................164
Viewing a yearly calendar .................................................................165
Finding events that overlap .............................................................. 166
Customizing your calendar ......................................................................166
Customizing display options for your calendar ..............................167
Setting alarm and time options ........................................................170
Working with Calendar on your computer .............................................172
Related topics ............................................................................................173
Chapter 8: Managing Your Office Files...............................174
Benefits............................................................................................... 174
How can I create and manage Office files?.............................................175
Opening files from within Documents ....................................................176
Related Topics...........................................................................................177
Chapter 9: Viewing Photos and Videos.............................178
Supported file types .................................................................................179
Viewing photos or videos ........................................................................180
Viewing a photo or video in the Thumbnail View .......................... 180
Viewing a photo or video in the List View....................................... 184
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Viewing a slide show ........................................................................ 186
Rotating a photo ................................................................................ 188
Viewing and editing photo or video details .................................... 189
Organizing photos and videos.................................................................191
Organizing photos and videos in albums........................................ 191
Moving a photo or video within and between albums ..................193
Sorting photos and videos ............................................................... 195
Copying a photo or video ........................................................................198
Deleting a photo or video ........................................................................199
Sharing photos and videos ......................................................................200
Working with palmOne Media on your computer .................................201
Related topics ............................................................................................202
Chapter 10: Listening to Music...........................................203
Transferring MP3 files to your handheld ...............................................204
Transferring music from a CD to your handheld ..................................208
Playing music on your handheld ............................................................212
Managing playlists....................................................................................213
Creating a playlist ..............................................................................213
Playing songs from a playlist ...........................................................215
Editing a playlist ................................................................................216
Deleting a playlist ..............................................................................218
Viewing song info ....................................................................................219
Working with RealPlayer on your computer ..........................................220
Related topics ............................................................................................221
Chapter 11: Managing Your Tasks ......................................222
Creating a task ..........................................................................................223
Setting an alarm ................................................................................224
Scheduling a repeating task—standard interval .............................225
Scheduling a repeating task—unusual interval ..............................227
Organizing your tasks ..............................................................................229
Marking a task complete .........................................................................230
Deleting tasks ...........................................................................................231
Deleting a specific task ......................................................................231
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Deleting all your completed tasks ....................................................232
Customizing your Tasks list ....................................................................233
Working with Tasks on your computer...................................................235
Related topics ............................................................................................236
Chapter 12: Writing Memos................................................237
Creating a memo .....................................................................................238
Viewing and editing a memo ..................................................................239
Moving memos in your memos list .......................................................240
Deleting a memo ......................................................................................241
Working with Memos on your computer................................................242
Related topics ............................................................................................243
Chapter 13: Writing Notes in Note Pad..............................244
Creating a note .........................................................................................245
Choosing the pen and paper (background) colors .........................246
Setting an alarm ................................................................................248
Viewing and editing a note .....................................................................250
Deleting a note .........................................................................................251
Working with Note Pad on your computer.............................................252
Related topics ............................................................................................253
Chapter 14: Connecting Wirelessly to Other Devices ......254
What can I do with the built-in Bluetooth technology? .........................255
What types of connections can I make? .......................................... 255
What is device discovery? ................................................................ 256
Entering basic Bluetooth settings ...........................................................257
Setting up a phone connection ...............................................................258
Accessing email and the web wirelessly ...............................................263
Setting up a connection for wireless synchronization ..........................265
Setting up a connection to your Windows desktop computer .............267
Setting up a connection to a network ....................................................269
Creating trusted pairs ..............................................................................271
Setting advanced Bluetooth features .....................................................273
Storing recently found device names ..............................................273
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Allowing your handheld to wake up when it is turned off .............274
Related topics ............................................................................................275
Chapter 15: Sending and Receiving Email Messages ......276
Upgrading an existing email account ....................................................277
About email accounts...............................................................................278
Account and connection types ......................................................... 278
Using an email provider ................................................................... 278
Using a corporate email account ..................................................... 279
VPNs ................................................................................................... 280
Creating an account..................................................................................281
Setting basic account options ..........................................................282
Setting advanced mail options .........................................................286
Testing your new account ................................................................ 290
Managing email accounts ........................................................................291
Editing an email account ..................................................................291
Deleting an email account ................................................................292
Selecting a different service for an email account .........................293
Adding ESMTP to an account ...........................................................295
Getting and reading email .......................................................................297
Switching among email accounts ....................................................297
Getting email messages ...................................................................298
Auto get mail with notification......................................................... 300
Scheduling auto get mail ..................................................................300
Auto get notifications........................................................................ 302
Setting notification options ..............................................................303
Viewing and using the Reminders screen....................................... 304
Auto get mail retries.......................................................................... 305
Resource issues with auto get mail ................................................. 306
Inbox icons in the VersaMail application ........................................ 306
Reading email messages .................................................................. 307
Selecting whether to receive messages as HTML or plain text..... 308
Customizing the font of messages you are reading .......................310
Sending an email message .....................................................................311
Entering an address directly in the To field ....................................313
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Entering an address using Contacts ................................................314
Entering an address using Smart Addressing ................................315
Attaching a personal signature ........................................................316
Send retry ...........................................................................................317
Send retry notifications..................................................................... 317
Modifying messages in the Outbox................................................. 318
Outbox icons in the VersaMail applications.................................... 318
Working with email folders......................................................................319
Viewing another folder .....................................................................319
Customizing the appearance of the message list ...........................320
Moving messages between folders .................................................322
Creating and editing mail folders .....................................................324
Working with email messages ................................................................326
Forwarding an email message .........................................................326
Deleting a message ...........................................................................328
Deleting old messages ......................................................................329
Emptying the trash ............................................................................331
Setting the trash to be emptied automatically ................................332
Marking messages as read or unread .............................................333
Working with attachments .......................................................................335
Downloading an attachment to your handheld .............................. 335
Working with a downloaded attachment ........................................336
Downloading large attachments ......................................................339
Attaching files ....................................................................................340
Attaching photos and videos ............................................................343
Synchronizing email on your handheld with email on
your computer ....................................................................................344
Setting up an account on your handheld ........................................ 344
Enabling synchronization on your computer ..................................345
Setting synchronization options for your email account ...............347
Setting mail client synchronization options ....................................349
Setting Microsoft Outlook as your default email program ............351
Setting advanced email synchronization options ...........................352
Account information screens ........................................................... 356
VersaMail conduit shortcuts............................................................. 357
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Excluding one or more accounts during synchronization .............358
Synchronizing an account ................................................................ 358
Synchronizing multiple accounts..................................................... 358
Using SSL with the conduit .............................................................. 359
Advanced VersaMail application features ..............................................359
Setting preferences for getting, sending, and deleting email .......360
Adding or updating a contact directly from a message .................362
Creating and using filters.................................................................. 363
Turning filters on and off ..................................................................365
Editing or deleting a filter .................................................................367
Managing settings for incoming and outgoing mail ......................368
Adding APOP to an account .............................................................377
Setting advanced account preferences ...........................................378
Changing email header details......................................................... 380
Backing up mail databases ...............................................................381
Synchronizing IMAP mail folders wirelessly................................... 383
Prerequisites for wireless IMAP folder synchronization ................ 383
Turning IMAP folder synchronization on or off ..............................384
Synchronizing handheld/mail server IMAP folders from the
Options menu ..............................................................................384
Working with root folders................................................................. 385
Using Secure Sockets Layer (SSL)................................................... 385
Related topics ............................................................................................386
Chapter 16: Sending and Receiving Text Messages.........387
Creating and sending a text message ....................................................388
Receiving and viewing a text message ..................................................391
Editing a draft text message ...................................................................393
Setting advanced messaging features ...................................................394
Related Topics...........................................................................................396
Chapter 17: Browsing the Web...........................................397
Accessing a web page ..............................................................................398
Accessing a web page using the action bar ....................................398
Accessing a web page using the address field ...............................399
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Using a password to access a web page .........................................400
Finding information on a web page .................................................401
Quickly jumping to a page .......................................................................402
Following a link.................................................................................. 402
Returning to your home page or a page you recently visited ....... 402
Changing how you view a page .............................................................403
Bookmarking your favorite pages ...........................................................405
Adding a bookmark ...........................................................................405
Viewing a bookmarked or saved page ............................................406
Editing information about a bookmark or saved page ...................407
Arranging the bookmark list .............................................................408
Disconnecting from and connecting to the Internet ..............................410
Disconnecting from the Internet ......................................................410
Connecting to the Internet ................................................................411
Downloading files and pages ..................................................................412
Downloading a file ............................................................................412
Saving a web page ............................................................................413
Viewing a saved file ..........................................................................414
Communicating with other users ............................................................415
Sending email by means of an Internet email account ..................415
Returning to a web page you recently visited .......................................416
Changing your Home and start pages ....................................................417
Changing your Home page ...............................................................417
Changing your start page .................................................................419
Setting advanced browser options .........................................................420
Changing how images are downloaded ..........................................420
Setting whether to automatically complete web addresses and
form fields ...................................................................................421
Allowing websites to remember personal information .................422
Setting preferences for storing web pages .....................................423
Setting preferences for using a proxy server ..................................425
Setting whether to accept JavaScript ..............................................427
Related topics ............................................................................................428
Tungsten™ T5 Handheld xiv
Chapter 18: Dialing Phone Numbers from
Your Handheld ......................................................................429
Dialing a number .....................................................................................430
Entering a number .............................................................................430
Redialing the most recently used number ......................................431
Dialing a number from the Call History List ....................................432
Using speed dial ......................................................................................433
Adding a speed dial entry .................................................................433
Dialing a number using speed dial ..................................................434
Editing a speed-dial entry .................................................................435
Related topics ............................................................................................436
Chapter 19: Sharing Information........................................437
Using the Send command ......................................................................438
Sending information from within an application using
Bluetooth technology .................................................................438
Sending a category ...........................................................................440
Sending an application .....................................................................441
Using the Send command with the VersaMail® application ......... 442
Using the Send command with SMS .............................................. 442
Beaming ....................................................................................................443
Beaming information from within an application ..........................443
Beaming a category ..........................................................................445
Beaming an application ....................................................................446
Other ways of sharing information .........................................................448
Related topics ............................................................................................449
Chapter 20: Managing Your Expenses ...............................450
Adding an expense ...................................................................................451
Choosing currency options ......................................................................453
Customizing the currency pick list ...................................................453
Presetting the currency symbol .......................................................454
Creating a currency symbol ..............................................................455
Deleting expenses.....................................................................................457
Deleting an individual expense ........................................................457
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Deleting an entire category of expenses .........................................458
Customizing the expense list ...................................................................459
Working with Expense on your computer ..............................................460
Related topics ............................................................................................461
Chapter 21: Performing Calculations .................................462
Calculator buttons.....................................................................................463
Viewing recent calculations ....................................................................464
Accessing different calculators ...............................................................465
Related topics ............................................................................................466
Chapter 22: Keeping Your Information Private..................467
Choosing a security level .........................................................................468
Marking information as private ...............................................................469
Setting the level of privacy ......................................................................470
Hiding or masking private entries ....................................................470
Viewing an entry that is masked ...................................................... 471
Using a password .....................................................................................471
Creating a password .........................................................................472
Changing a password .......................................................................473
Deleting a password.......................................................................... 475
Deleting a forgotten password .........................................................476
Locking your handheld.............................................................................477
Locking your handheld automatically .............................................478
Locking your handheld manually .....................................................480
Using Quick Unlock ..................................................................................481
Creating a Quick Unlock combination ............................................. 481
Deleting your Quick Unlock combination........................................ 483
Encrypting your information....................................................................484
Limiting the number of password attempts ...........................................486
Related topics ............................................................................................489
Chapter 23: Using Categories to Organize Information ...490
Adding a category.....................................................................................491
Renaming a category ...............................................................................492
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Deleting a category ..................................................................................493
Placing information into a category ........................................................494
Placing an entry into a category .......................................................494
Placing an application into a category .............................................496
Viewing information by category ...........................................................497
Related topics ............................................................................................498
Chapter 24: Managing Clock Settings ...............................499
Checking the current date and time ........................................................500
Setting the primary location ....................................................................501
Setting the date and time for the primary location ........................502
Choosing secondary locations for other time zones .............................504
Modifying the locations list......................................................................505
Adding new locations .......................................................................505
Deleting a location .............................................................................507
Setting the alarm clock.............................................................................508
Responding to the alarm clock......................................................... 509
Changing the clock display ......................................................................510
Related topics ............................................................................................511
Chapter 25: Customizing Your Handheld ..........................512
Customizing your Favorites View ...........................................................513
Changing the background photo in Favorites View .......................513
Changing entries in Favorites ...........................................................514
Customizing the Application View .........................................................516
Making the screen easier to read ............................................................518
Changing the screen fonts ................................................................518
Adjusting the brightness ...................................................................520
Changing screen colors ....................................................................521
Changing handedness orientation of the screen ............................522
Assigning a button to your frequently used applications ....................523
Setting the date and time ........................................................................525
Selecting a location ...........................................................................525
Resetting the date and time ..............................................................527
Selecting formats for dates, times, and numbers ..........................529
Tungsten™ T5 Handheld xvii
Customizing the way you enter information ..........................................531
Customizing the input area ...............................................................531
Choosing the full-screen writing area ..............................................532
Using the full-screen writing area ....................................................533
Customizing Graffiti 2 strokes ..........................................................535
Setting up ShortCuts .........................................................................536
Changing ShortCuts ..........................................................................538
Correcting problems with tapping ...................................................539
Selecting sound settings .........................................................................540
Entering your owner information ...........................................................541
Conserving battery power .......................................................................542
Preventing your handheld from turning on by accident ................542
Selecting power-saving settings ......................................................543
Connecting your handheld to other devices ..........................................545
Changing the preset connection settings ........................................545
Creating your own connection settings ...........................................547
Connecting your handheld to a mobile phone ...............................550
Customizing network settings .................................................................551
Setting up a service profile ...............................................................551
Connecting to your service ...............................................................554
Adding details to a service profile ...................................................555
Deleting a service profile ..................................................................557
Creating login scripts ........................................................................558
Adding plug-in applications .............................................................562
Setting up VPN..........................................................................................563
Setting up a VPN account on your handheld ..................................563
Establishing a VPN connection ........................................................565
Ending a VPN connection .................................................................566
Related topics ............................................................................................567
Chapter 26: Expanding Your Handheld..............................568
What type of expansion cards can I use? ...............................................569
How can expansion cards help me?........................................................569
Removing an expansion card .................................................................570
Inserting an expansion card ....................................................................571
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Opening an application on an expansion card ......................................572
Opening files on an expansion card .......................................................573
Viewing card information.........................................................................574
Renaming a card ......................................................................................575
Copying applications to an expansion card ..........................................576
Removing all information from a card ...................................................577
Related topics ............................................................................................578
Chapter 27: Maintaining Your Handheld ..........................579
Handheld do’s and don’ts ........................................................................579
Handheld do’s.................................................................................... 579
Handheld don’ts ................................................................................ 580
Resetting your handheld ..........................................................................580
Doing a soft reset .............................................................................. 580
Doing a hard reset ............................................................................. 582
Restoring your information after a hard reset........................................583
Related topics ............................................................................................585
Chapter 28: Common Questions .......................................586
Setup..........................................................................................................586
Handheld ...................................................................................................588
Moving around..........................................................................................591
Entering information ................................................................................591
Synchronizing ...........................................................................................594
File Transfer/Drive Mode..........................................................................600
Calendar.....................................................................................................602
Memos .......................................................................................................603
Note Pad ....................................................................................................604
Media .........................................................................................................604
RealPlayer..................................................................................................604
Tasks ..........................................................................................................605
Connecting wirelessly ..............................................................................605
The VersaMail® application.....................................................................607
Privacy .......................................................................................................610
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Sharing ......................................................................................................611
Problems with incompatible applications ..............................................612
Chapter 29: Getting Help ...................................................616
Self-help resources ...................................................................................616
Technical support .....................................................................................617
Product Regulatory Information .........................................618
Index ......................................................................................623
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About This Guide
This guide tells you everything you need to know about your handheld: the things
you’ll do every day, the advanced features that let you get the most out of your
handheld, and the things that make your handheld not only useful, but fun.
Tips for viewing this guide
Here are some helpful tips for making it easier to read and find information in this guide as you
view it in Adobe Reader:
• To magnify the page, click the magnifying glass , move the cursor (which is now a
magnifying glass) over the page, and click repeatedly. Click Previous View ( or depending
on your version of Reader) to return to the original view.
• Click an entry in the Table of Contents or Index to go directly to that section of the guide.
• If you link to a page, in the guide click Previous View ( or depending on your version of
Reader) to return to the page you were on before you clicked the link.
• When selecting the page(s) to print, be sure to use the file page number shown at the bottom of
your computer screen, not the printed page number. For example, to print the page you are
reading right now, select page 20 (the file page), not page xx (the printed page).
Tungsten™ T5 Handheld xxi
What’s in this guide?
The info in this guide includes step-by-step instructions, links to cross-references, and sidebars.
Step-by-step instructions
Here you’ll find how-to information. Look for these cues in instructions:
Links
Links appear as underlined words in sidebars and other places throughout this guide.
Cue that means the procedure continues on the next page.
Cue that signals the end of the procedure. You're done.
A step that you must follow; otherwise, you could experience an
error or even lose information.
[ & ] OPTIONAL A step you might find useful.
Information that applies only in certain cases or that tells more about
a procedure step.
WINDOWS ONLY
MAC ONLY
A procedure or text that applies to one platform only. In most cases,
if you see one heading, check the following or preceding sections for
the other. Sometimes, there is no Mac counterpart for a Windows
procedure or text—this feature is not available to Mac users.
In this chapter Links on the first page of each chapter that send you to a specific section.
Related topics Links that send you to other topics in this guide to learn about more
things you can do with an application or feature.
Continued
Done
IMPORTANT
[!]
NOTE
Tungsten™ T5 Handheld xxii
Sidebars
Before You Begin
[!]
Things you must complete before you can do the steps described in a procedure or group of
procedures.
Tip
A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature.
Did You Know?
An interesting fact about the topic being described; may include a link to more information.
»
Key Term
A technical term related to the topic being described. The term may appear in this guide or only
on your handheld.
My Handheld
A pointer to a website where you can obtain general information about your handheld and
learn the latest tips, tricks, and more.
Support
A pointer to a website where you can find help if you experience problems with a specific
feature or with your handheld.
Tungsten™ T5 Handheld 1
CHAPTER 1
Setting Up
Your Handheld and Your Computer
Congratulations on the purchase of
your new palmOne™ Tungsten™ T5
handheld! You’re about to discover so
many things about your handheld that
will help you better manage your life
and have fun, too. As you become
more familiar with your handheld,
you’ll probably personalize the settings
and add applications to make it
uniquely yours.
While you’re likely to get years of
enjoyment from your handheld, it
takes only four easy steps to get up
and running.
Benefits
• Start using your handheld right away
• Establish a link between your
handheld and your computer
• Set up your handheld for optimal use
I
n t
hi
s c
h
apter
What’s in the box?
System requirements
Step 1: Charging your
handheld
Step 2: Turning on your
handheld for the first time
Step 3: Installing your
software
Step 4: Connecting your
handheld to your computer
Switching to another
desktop software application
Using user profiles
Related topics
Tungsten™ T5 Handheld 2
CHAPTER 1 Setting Up Your Handheld and Your Computer
What’s in the box?
System requirements
The installation CD contains Palm®Desktop software and other applications you need to set up
and use your handheld. To use Palm Desktop software, your desktop computer must meet these
requirements:
WINDOWS ONLY
• A PC with a Pentium II processor or later, and one of the following operating systems:
• Windows 2000 (requires administrator rights to install Palm Desktop software)
• Windows XP (requires administrator rights to install Palm Desktop software)
• Internet Explorer 5.0 or later
• 32 megabyte (MB) available RAM (64MB recommended)
»
Key Term
Palm Desktop software
The software that lets you
enter, update, review, and
synchronize information
on your computer.
AC charger
Software installation CD
USB sync cable
Tungsten™ T5 handheld by
palmOne
Flip cover
Tungsten™ T5 Handheld 3
CHAPTER 1 Setting Up Your Handheld and Your Computer
• 170MB available hard disk space
• One available USB port
• USB sync cable (included with your handheld)
• CD or DVD drive for installing Palm Desktop software from the CD that came with your
handheld; or you can download Palm Desktop software by visiting our website at
www.palmOne.com/intl/support
Palm Desktop software that is downloaded from the palmOne website does not include
additional software available on the CD.
MAC ONLY
• Mac computer or compatible with a PowerPC processor
• Mac OS X, version 10.2 or 10.3 (requires administrator rights to install Palm Desktop software)
• 128MB total RAM
• 190MB available hard disk space
• Monitor that supports screen resolution of 800 X 600 or better
• One available USB port
• USB sync cable (included with your handheld)
• CD or DVD drive for installing Palm Desktop software from the CD that came with your
handheld; or you can download Palm Desktop software by visiting our website at
www.palmOne.com/intl/support
Palm Desktop software that is downloaded from the palmOne website does not include
additional software available on the CD.
NOTE
NOTE
Tungsten™ T5 Handheld 4
CHAPTER 1 Setting Up Your Handheld and Your Computer
Step 1: Charging your handheld
0
1Connect your handheld:
a. Plug the USB sync cable into
your handheld and into a USB
port on the back of your
computer.
b. Plug the AC charger into the
Multi-connector on the sync
cable and into an outlet.
2Charge your handheld for three hours. Be sure your handheld is fully charged
before going on to Step 2.
Done
Before You Begin
[!]
If you’re upgrading from
another Palm Powered
device, synchronize your
old handheld with your
old desktop software.
Tip
After the initial charge,
charge your handheld at
least half an hour every
day.
Tungsten™ T5 Handheld 5
CHAPTER 1 Setting Up Your Handheld and Your Computer
What you should know about your handheld’s battery
While your handheld is charging, take a minute to learn about the battery:
• If you see an alert on the screen warning you that the battery is low, recharge your handheld.
Also recharge your handheld if it doesn’t turn on when you press the power button.
The memory on your handheld is designed to store your information even if the battery
becomes drained to the point that you cannot turn on your handheld. When you recharge your
handheld, all of your existing information, both in program memory and on the internal drive,
should appear.
• Conserve battery life by doing any of the following:
•Adjust the screen brightness
•Reduce the Auto-off setting
•Prevent your handheld from turning on by accident
•Stop music or video playback when not in use
•Respond to or cancel alerts promptly
•Set the Bluetooth® functionality to off when not in use
•Minimize use of the expansion slot
NOTE
Tungsten™ T5 Handheld 6
CHAPTER 1 Setting Up Your Handheld and Your Computer
Step 2: Turning on your handheld for the first time
0
1Unplug the USB sync cable from
your handheld.
2Press the power button.
3Slide the stylus out of the slot.
4Hold the stylus as you would hold a pen, and follow the onscreen instructions
to set up your handheld.
Done
Before You Begin
[!]
Be sure to fully charge
your handheld, as
described in the
preceding procedure.
Tip
After you set up your
handheld, review the
Quick Tour on your
handheld and take the
tutorial on the CD to learn
the basics.
Power button
Stylus
Tungsten™ T5 Handheld 7
CHAPTER 1 Setting Up Your Handheld and Your Computer
Step 3: Installing your software
0
1Insert the CD into your computer.
You need administrator rights to install Palm Desktop software on a
computer running Windows 2000/XP or Mac OS X.
2WINDOWS ONLY
Follow the onscreen instructions. If you’re upgrading, select the username that
you assigned to your old handheld.
MAC ONLY
Double-click the CD icon, and then double-click palmOneSoftware.pkg.
During installation, you’re asked to connect your computer to your
handheld. See Step 4.
Did You Know?
When you upgrade,
there’s no need to delete
the old desktop software
first. When you install the
new Palm Desktop
software, all of your
information transfers
automatically to the new
software.
Tip
Take the interactive
tutorial on the CD to learn
how to create an
appointment; set up your
handheld’s features for
photos, video, and music;
and more.
Did You Know?
IT managers can set up a
profile if they want to
install the same set of
information on several
handhelds.
NOTE
Done
Tungsten™ T5 Handheld 8
CHAPTER 1 Setting Up Your Handheld and Your Computer
Step 4: Connecting your handheld to your computer
In this step, you connect your handheld to your computer and synchronize for the first time.
Synchronizing simply means that any information you enter in one place (your handheld or
computer) is automatically updated in the other.
Be sure to synchronize the info in your handheld’s program memory at least
once a day so that you always have an up-to-date backup copy of this info on your computer.
0
1Connect your handheld to your
computer:
a. Plug the USB sync cable into a
USB port on the back of your
computer.
b. Plug the cable into your
handheld.
Continued
IMPORTANT
[!]
Tip
If the Select User dialog
box appears during
synchronization, select
the username of the
handheld you want to
synchronize, and click OK.
»
Key Term
Third-party application
A software program that
runs on a Palm Powered
device, but is not created
or supported by
palmOne, Inc.
Tip
If you have problems with
your new handheld after
you synchronize, you
may need to update your
third-party applications.
Tungsten™ T5 Handheld 9
CHAPTER 1 Setting Up Your Handheld and Your Computer
2Press the power button to turn on your handheld.
3Continue with the onscreen instructions. Synchronize your handheld with your
computer by pressing the HotSync button on the USB sync cable.
Done
Tungsten™ T5 Handheld 10
CHAPTER 1 Setting Up Your Handheld and Your Computer
Switching to another desktop software application
WINDOWS ONLY
During CD installation, you chose a desktop software application to synchronize with your
handheld. You may have chosen Palm Desktop software at that time. But if Microsoft Outlook
already contains all of your contacts, appointments, tasks, and notes, you can change your
synchronization method so that your handheld synchronizes with Outlook instead. You can also
change from Outlook to Palm Desktop software.
If you choose to synchronize with Outlook, info from Contacts, Calendar, Tasks, and
Memos is synchronized with Outlook. You can also set up the VersaMail® application to
synchronize with Outlook. Other info, such as photos and notes, is synchronized with Palm
Desktop software.
0
1Insert the CD into your computer.
2Select Change your synchronization method.
3Follow the onscreen instructions for the desktop software you want to use.
Done
NOTE
Before You Begin
[!]
You must have completed
CD installation and
chosen Palm Desktop
software as your desktop
application for
synchronization in order
to switch to Outlook. Note
that you can choose
Outlook as your
synchronization software
for Contacts, Calendar,
Tasks, and Memos during
CD installation.
Tungsten™ T5 Handheld 11
CHAPTER 1 Setting Up Your Handheld and Your Computer
Using user profiles
Only IT managers may need to use user profiles for their company. If you are not
an IT manager, you can skip this section.
Suppose your sales organization wants to distribute two dozen handhelds that all have a common
company phone list, a set of memos, and several key applications. A user profile can be created to
install this information before the handhelds are distributed to employees. When the employees
synchronize for the first time, this common information becomes part of their user-specific
information.
A user profile enables you to install the same information onto multiple handhelds before each
handheld is individualized with a unique username and user-specific information. A handheld that
has a user profile installed can be given to anyone, because the handheld is not yet identified by a
unique username. When the new user synchronizes for the first time, he or she gives the handheld
a unique username.
Handhelds that are synchronized with a user profile must be either new ones that have
never been synchronized or handhelds that have had their usernames and information removed
by a hard reset.
IMPORTANT
[!]
NOTE
Tungsten™ T5 Handheld 12
CHAPTER 1 Setting Up Your Handheld and Your Computer
Creating a user profile
WINDOWS ONLY
0
1Open the New Profile screen:
a. Open Palm Desktop software.
b. From the Tools menu, select Users.
c. Click Profiles, and then click New.
2Enter a unique name for the profile, and click OK twice.
3Select the profile from the User
list, and create the info in
Palm Desktop software for the
profile.
Done
Did You Know?
Save time by importing to
quickly add information
to a profile.
Tungsten™ T5 Handheld 13
CHAPTER 1 Setting Up Your Handheld and Your Computer
MAC ONLY
0
1Open the New Profile screen:
a. Open Palm Desktop software.
b. From the User pop-up menu, select Edit Users.
c. Click New Profile.
2Create the profile:
a. Enter a unique name for the profile, and click OK.
b. Close the Users window.
Continued
Tungsten™ T5 Handheld 14
CHAPTER 1 Setting Up Your Handheld and Your Computer
Synchronizing with a user profile
WINDOWS ONLY
0
3Select the profile from the User pop-up menu, and create the info in
Palm Desktop software for the profile.
4Set the profile’s conduit settings:
a. From the HotSync menu, select Conduit Settings.
b. Select the conduit settings for the profile.
Done
1Begin synchronization:
a. Connect the USB sync cable to the USB port on the back of your computer,
and then insert the other end into the Multi-connector on your handheld.
b. Press the HotSync button on the USB sync cable.
Continued
Tungsten™ T5 Handheld 15
CHAPTER 1 Setting Up Your Handheld and Your Computer
2Transfer the profile information:
a. Click Profiles.
b. Select the profile you want to
load on the handheld, and
click OK.
c. Click Yes.
The next time you synchronize that handheld, Palm Desktop
software prompts you to assign a username to the handheld.
Done
Tungsten™ T5 Handheld 16
CHAPTER 1 Setting Up Your Handheld and Your Computer
MAC ONLY
0
1Begin synchronization:
a. Connect the USB sync cable to the USB port on the back of your computer,
and then insert the other end into the Multi-connector on your handheld.
b. Press the HotSync button on the USB sync cable.
2Select the profile you want to
load on the handheld, and
click OK.
The next time you synchronize that handheld, Palm Desktop
software prompts you to assign a username to the handheld.
Done
Tungsten™ T5 Handheld 17
CHAPTER 1 Setting Up Your Handheld and Your Computer
Related topics
Click a link below to learn about these related topics:
Managing Info • Synchronizing your handheld with Palm Desktop software or Microsoft
Outlook on your computer
• Synchronizing wirelessly using Bluetooth technology on your handheld
• Using your company’s network to synchronize information
• Choosing whether or not to synchronize information for a specific
application
• Transferring information to your handheld from an outside source, such
as a file containing your company’s phone list
• Adding applications to your handheld
• Installing additional software from the CD
• Deleting applications from your handheld
• Viewing application information
Customizing • Adjusting the screen display
• Reducing the Auto-off setting
• Keeping your handheld from turning on accidentally
Common
Questions
Answers to frequently asked questions about setup
M
y
H
an
dh
e
ld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
mytungstent5.
Support
If you’re having problems
with setup or anything else
on your handheld, go to
www.palmOne.com/
support/tungstent5.
Tungsten™ T5 Handheld 18
CHAPTER 2
Basics
Whether you’re at work, at home, or on
the go, you’ll quickly understand why
handhelds are also called personal
digital assistants (PDAs). Like a good
personal assistant, your handheld
helps you keep track of your schedule,
your business and personal contacts,
and your to-do list.
But more than just helping you get
organized, your handheld helps you
stay productive by letting you carry
and access important files, folders, and
documents. It also helps you stay
connected by offering wireless access
to email, text messages, and the web.
And when you just want to relax and
have fun, use your handheld to view
digital photos and videos, listen to
music, play games, and more.
Benefits
• Carry files and folders on an internal
flash drive containing 160MB of
storage, and work with them on the
go
• Save time and stay organized
• Travel light
• Keep your information safe
• Stay in touch with wireless
connectivity
I
n t
hi
s c
h
apter
Locating the controls on
your handheld
Using the status bar
Rotating the screen
What’s on the screen?
What software is on my
handheld?
What’s on the CD?
Related topics
Tungsten™ T5 Handheld 19
CHAPTER 2 Basics
Locating the controls on your handheld
Front panel controls
Screen Displays the applications and information on your handheld. The
screen is touch-sensitive.
Display the input area by tapping the Input icon on the status bar.
Use the input area to enter info with Graffiti® 2 writing or the onscreen
keyboard.
5-way navigator Helps you move around and select info to display on the screen.
Quick buttons Turn on your handheld and open Favorites, Calendar, Contacts, or
Files.
Screen
5-way navigator
Home
Calendar
Files
Contacts
Quick buttons
Tungsten™ T5 Handheld 20
CHAPTER 2 Basics
Top and side panel controls
IR port Beams information between handhelds and other devices that have an IR
port.
Expansion card
slot
Lets you insert an expansion card (sold separately) to back up info and
add memory, applications, and accessories to your handheld.
Power button Turns your handheld on or off and lets you turn Keylock on (if active).
Headphone jack Lets you connect standard 3.5 mm stereo headphones (sold separately) to
your handheld so you can listen to music and other audio applications.
Stylus Lets you enter information on your handheld by writing or tapping. To
use the stylus, slide it out of the slot and hold it as you would a pen or
pencil. Using your fingertip instead of the stylus is OK, but don’t use your
fingernail, a real pen, or any other sharp object to touch the screen.
»
Key Term
IR Short for infrared.
Beaming uses infrared
technology to send
information between two
IR ports that are within a
few feet of each other.
Did You Know?
Beaming lets you quickly
share appointments,
addresses, phone
numbers, and more.
Stylus
Expansion
card slot
Headphone jack
IR port
Power button
Tungsten™ T5 Handheld 21
CHAPTER 2 Basics
Back panel controls
Speaker Lets you listen to alarms, game and system sounds, and music.
Reset button Resets your handheld if it stops responding.
Multi-connector Lets you connect a USB sync cable (included) or a cradle (sold
separately) to your computer so you can synchronize or exchange
information. Also lets you connect the AC charger to your
handheld—either directly to the connector or through the USB sync
cable—so you can charge it.
Bluetooth radio
(internal)
Enables your handheld to connect with other devices (sold
separately) that use Bluetooth communication.
»
Key Term
USB Short for Universal
Serial Bus; the type of
connector or cable that’s
commonly used to
connect accessories to a
computer.
Multi-connector Reset
button
Bluetooth® radio
(internal)
Speaker
AC connector
(part of Multi-connector)
Tungsten™ T5 Handheld 22
CHAPTER 2 Basics
Using the status bar
The status bar at the bottom of the handheld screen gives you access to valuable tools and is
accessible in all views.
0
Home Select once to open Favorites, twice to open Applications.
Find Select to open the Find dialog box.
Menu Select to open the menu for the current screen.
System info Select to open the system information dialog box. The dialog box
shows the date and time, available memory, and battery level, and
allows you to adjust system sounds and screen brightness.
Alert Select to display the Reminders screen.
Bluetooth controls Select to display the Bluetooth dialog box, where Bluetooth
functionality can be turned on and off and you can connect to
another Bluetooth device.
Full-screen writing Select to turn full-screen writing on and off.
Screen rotation Select to switch between landscape and portrait view.
Input Select to switch between showing and hiding the input area. Select
and hold to display the input area selection menu.
H
ome
Find
Menu
System info
Alert
Bluetooth controls
Full-screen writing
Screen rotation
Input
Tip
Use the Find dialog box to
locate specific items of
information in your
handheld’s program
memory—for example, a
name or a phone number.
Did You Know?
The System info icon
shows the current time on
the status bar.
Tungsten™ T5 Handheld 23
CHAPTER 2 Basics
Rotating the screen
You can switch between landscape and portrait view by tapping Screen rotation on the status
bar. Landscape view is useful for viewing spreadsheets, email, web pages, and photos.
Did You Know?
You can customize which
way the screen rotates in
landscape mode by
choosing right- or left-
handed rotation.
Screen rotation
Tungsten™ T5 Handheld 24
CHAPTER 2 Basics
What’s on the screen?
Your handheld includes many features that make it easy to use. Among them are the input area
and the common elements that appear on the screen in each of the applications. Once you learn
how to use them in one application you can easily use them in all the others.
Input area
By default, the input area is displayed. To hide the input area, tap Input on the status bar. To
display the input area if it is hidden, tap Input again. Tapping the icons in the input area opens
the following applications:
You cannot display the input area in the main Favorites View. However, if you perform a
task such as adding or deleting a favorite, you can display the input area.
Application
icons: Note Pad,
Memos,
Calculator, Tasks
Open the corresponding application.
Letter keyboard
icon
Opens the alphabetic keyboard.
Number
keyboard icon
Opens the numeric keyboard.
Tip
You can select an input
area that does not display
the application icons.
Tip
If you use another
application frequently,
customize the input area
to display that
application’s icon. Tap
and hold any of the four
application icons, and
select the new application
you want from the list.
The new application’s
icon replaces the icon you
tapped.
Calculator icon
Letter keyboard
Icon
Tasks icon
Note Pad icon
Memos icon
Number keyboard
Icon
NOTE
Tungsten™ T5 Handheld 25
CHAPTER 2 Basics
Application controls
Previous/next
arrows
Select the left and right arrows to view the previous and next entry; where
up and down arrows appear, select them to view the previous and next
screens of information.
Scroll bar Drag the slider, or tap the top or bottom arrow, to scroll the display one line
at a time. To scroll to the previous screen, tap the scroll bar just above the
slider. To scroll to the next screen, tap the scroll bar just below the slider.
Command
button
Select a button, such as OK, Cancel, or Details, to perform a command or to
open a dialog box. Command buttons appear at the bottom of dialog boxes
and application screens.
Tips icon Tap the Tips icon to view shortcuts and other useful information for the
screen where the icon is located. When you have finished viewing the tip,
select Done.
Entry box Tap an entry box to open a dialog box where you can enter info for that field.
Pick list Select the arrow to display a list of choices, and then select an item in the
list.
Box Check or uncheck a box to select or deselect it. When a box is checked, the
corresponding option is selected and active. When a box is unchecked, the
corresponding option is deselected and inactive.
Scroll bar
Previous/next arrows
Command button
Pick list
Entry box
Box
Tips icon
»
Key Term
Slider The solid area on
the scroll bar. The slider
moves to indicate the
relative position within
the entry or list.
Tip
You can also use the 5-
way navigator to select
an item from a pick list
and to select some
command buttons.
Tungsten™ T5 Handheld 26
CHAPTER 2 Basics
What software is on my handheld?
Your handheld comes with many applications preinstalled and ready to use.
0
Favorites Customize a list of your favorite applications, files, and folders so that you can
locate and open them quickly.
Files View, organize, and open files and folders on your handheld’s internal flash drive.
Calendar Manage your schedule from single entries, like lunch with a friend, to repeating
and extended events, like weekly meetings and holidays. Even color-code your
schedule by category.
Contacts Store names and addresses, phone numbers, email and website addresses—
even add a birthday alarm or a contact’s photo.
Documents Create, view, and edit Microsoft Word and Excel files. View and manage
PowerPoint files.
palmOne™
Media
View and organize photos and videos.
RealPlayer®Carry music, create playlists, and listen to music on your handheld. This
application has a companion desktop application that you can install from the CD
(Windows only). Both Mac and Windows users can use RealPlayer on the
handheld.
Bluetooth®Set up wireless connections to a mobile phone, network, or computer for sending
and receiving information.
VersaMail®Send, receive, and manage email messages wirelessly using the built-in
Bluetooth wireless technology on your handheld or by synchronizing with your
Windows computer.
Web Browse your favorite sites on the web using the built-in Bluetooth technology on
your handheld.
Tip
Can’t find some of these
applications? Press the
Home button twice to
view all applications in
Applications View.
Tungsten™ T5 Handheld 27
CHAPTER 2 Basics
SMS Send and receive short text (SMS) messages using the built-in Bluetooth
technology on your handheld.
Ta s k s Stay on top of your to-do list. Enter things you need to do, prioritize them, set
alarms, and then monitor your deadlines.
Memos Capture information such as meeting notes, lists of books to read, movies to see,
recipes, and anything else you need to write down.
Note Pad Write on the screen in your own handwriting or draw a quick sketch.
Addit™ Preview, try, and buy software for your handheld (Windows only and web access
required).
Calculator Do basic math calculations such as splitting restaurant bills and figuring tips.
Quick Tour Learn about your handheld and how to enter information.
Card Info View information about your handheld’s internal drive and about an expansion
card seated in the expansion card slot.
Dialer Dial phone numbers directly from your handheld.
Expense Track business or travel expenses and print expense reports after you
synchronize your handheld with your computer.
HotSync®Synchronize info on your handheld with the info on your computer.
Prefs Customize your handheld’s sound levels, colors, security, and more.
World Clock Set the time in your home city and two other locations, and set an alarm to wake
you up.
Drive Mode Connect your handheld as a removable USB drive on a Mac computer or when
you are at a Windows computer that does not have the Tungsten T5 software
installation CD installed. Open files stored on your handheld on the computer,
and move, copy, and manage files between your handheld and the computer.
Tungsten™ T5 Handheld 28
CHAPTER 2 Basics
What’s on the CD?
The Tungsten™ T5 software installation CD includes desktop software for your computer and
additional software for your handheld.
The desktop software lets you use your computer to view, enter, and manage info for many of the
applications on your handheld. Make sure you install the desktop software so that you can back up
and save the info on your handheld onto your computer.
The additional handheld software lets you do more things with your handheld. When you set up
your handheld you may install some (or all) of these applications. You can install any of the
applications at any time after you set up your handheld as well.
The software installation CD includes titles such as the following:
0
Palm Desktop software View, enter, manage, and back up info for Calendar, Contacts, Tasks,
Memos, and Expense on your computer. You can also view, manage,
and back up info for Note Pad and Media (Expense and Media are
Windows only). When you synchronize your handheld with your
computer, this info is updated in both places. This application installs
automatically during the initial CD installation process.
During CD installation, you can choose to synchronize your
handheld with Microsoft Outlook on your computer (Windows only). If
you do, information from Contacts, Calendar, Tasks, and Memos is
synchronized with Outlook. Information for Expense, Note Pad, and
Media is still synchronized with Palm Desktop software.
palmOne Quick Install
(Windows only)
Install applications from your Windows computer to your handheld or
to an expansion card that is seated in the expansion card slot for use
on your handheld. This application installs automatically during the
initial CD installation process.
Tip
To learn how to install the
desktop software from
the CD, see Step 3:
Installing your software.
Tip
To learn how to install
extra handheld software
from the CD, see
Installing the additional
software from the CD.
NOTE
Tungsten™ T5 Handheld 29
CHAPTER 2 Basics
Send To Handheld droplet
(Mac only)
Install applications and transfer files from your Mac computer to your
handheld or to an expansion card that is seated in the expansion card
slot for use on your handheld. This application installs automatically
during the initial CD installation process.
palmOne File Transfer
(Windows only)
Install applications and transfer folders and files from your Windows
computer to the internal flash drive on your handheld or to an
expansion card. This application installs automatically during the initial
CD installation process.
Getting Started Guide Keep the Getting Started Guide with you and view it on your handheld.
You can also install this file on your handheld to carry it with you on
the go; it installs to the Palm Desktop Help automatically during the
initial CD installation process.
AudiblePlayer link Listen to newspapers, books, public radio, language instruction, and
more (Windows only; download requires Internet connection,
additional fees may apply).
RealPlayer desktop
application
Companion desktop software (Windows only) for the RealPlayer
application on your handheld. Lets you convert CDs into MP3 files that
you can listen to on your handheld. Both Mac and Windows users can
use RealPlayer on the handheld.
Windows Media Player
link/Direct X
Work with the palmOne Media desktop application. Direct X is required
for Media to prepare videos for playback on your handheld. Windows
Media Player is required for Media to play videos that have been
prepared for playback on your handheld. If you do not have Windows
Media Player or Direct X on your computer, use the link to download
these applications. (Windows only; download requires Internet
connection, additional fees may apply.)
Tip
After you install an
application and discover
how valuable it is, be sure
to add it to Favorites.
Did You Know?
You can categorize
applications. Some apps
are automatically
assigned to a category
when you install them;
others are assigned to the
Unfiled category. All apps
appear in the All category
of Applications. Assign
an application to a
category in Applications
by selecting Category in
the App menu. Select the
pick list next to the
application's name; then
select a category.
Tungsten™ T5 Handheld 30
CHAPTER 2 Basics
QuickTime Works with the palmOne Media desktop application. Required to
prepare videos in certain formats for viewing on your handheld.
QuickTime is included on the CD for Windows computers
only. For Mac computers, QuickTime is included in Mac OS X.
Java Technologies link Access more software and functions after you download WebSphere
Everyplace Micro Environment to run Java (J2ME) on your handheld.
(Download requires Internet connection.)
Handmark Solitaire Enjoy hours of entertainment with this solitaire game.
Adobe Reader
for Palm OS
With a simple conversion, view PDF files that are tailored to fit your
handheld’s screen.
eReader Purchase and download eBooks from the web so you can read them
when you want, where you want.
VPN Client Software Create a secure wireless connection to your corporate network in order
to safely send and receive email messages, access the corporate
intranet, and more. (Download requires Internet connection; additional
fees apply.)
Tu t o ri a l Learn to use the popular features of your handheld. The Tutorial
includes a tour of your handheld and step-by-step instructions. Access
it from the CD.
NOTE
Tungsten™ T5 Handheld 31
CHAPTER 2 Basics
Related topics
Click a link below to learn about these related topics:
Setup Installing the desktop software from the CD
Entering
Information
• Entering information with Graffiti 2 characters and shortcuts
• Entering information with the onscreen letter and number keyboards
Moving
Around
• Opening applications and using menus
• Finding information
Managing Info • Synchronizing your handheld with your computer
• Using File Transfer and Drive Mode to manage information between your
handheld and your computer
• Installing additional software from the CD
Sharing • Beaming information and applications to other Palm Powered devices
• Sending information and applications to other Bluetooth devices by using
Bluetooth technology on your handheld
World Clock Viewing the current date and time
Customizing • Setting the current date and time
• Adjusting the brightness of the display
• Preventing your handheld from turning on by accident
M
y
H
an
dh
e
ld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
mytungstent5.
Support
If you’re having problems
with your handheld, go to
www.palmOne.com/
support/tungstent5.
Tungsten™ T5 Handheld 32
CHAPTER 2 Basics
Maintaining • Caring for your handheld
• Resetting your handheld
Common
Questions
Answers to frequently asked questions about your handheld
Tungsten™ T5 Handheld 33
CHAPTER 3
Moving Around in Applications
Have you ever been to a new city and
felt a bit lost until you figured out that
the numbered streets run north/south
and the avenues run east/west?
Learning to move around your
handheld is similar. Most Palm OS®
applications use the same set of
application controls. So once you learn
how to use these standard controls,
you’ll be driving all over town and you
won’t even need a map. Benefits
• Find and open applications quickly
• Access extra features with menus
• Move around applications with one
hand, using the 5-way navigator
• Locate information in any application
with the Find feature
I
n t
hi
s c
h
apter
Opening applications
Using the 5-way navigator
Using menus
Finding information
Related topics
Tungsten™ T5 Handheld 34
CHAPTER 3 Moving Around in Applications
Opening applications
You can open applications from Favorites View or Applications View, or by using the Files
application.
Some applications are listed differently in Favorites and Applications View. For
example, the Photos & Videos entry in Favorites opens the Media application, which is listed as
Media in Applications View. The application icons are similar in both Favorites and Applications.
Using Favorites
Favorites View contains up to 32 items and can include applications, specific files, and folders—
even links to the web. Certain items are included in Favorites by default, but you can customize
the list to contain any items you want.
To access an item from Favorites, press the Home button and select from the list. Press Right
or Left on the 5-way navigator or select the buttons in the upper-right corner of the screen to move
to another page of favorites.
Tip
Press Home once to open
Favorites; press Home
twice to open
Applications. Switch
between Favorites and
Applications by pressing
Home.
Did You Know?
You can use a favorite
photo as the background
for your Favorites or
Applications View.
Tip
Customize Favorites to
display folders—for
example, a project folder
that you access often.
Select the folder to view
its contents.
NOTE
Home
Buttons
Tungsten™ T5 Handheld 35
CHAPTER 3 Moving Around in Applications
Using Applications
Applications View shows all of the applications on your handheld. Use the category pick list in the
upper-right corner of the screen to view applications by category or to see all applications. From
the pick list, you can also select to view the contents of your handheld’s internal flash drive or of an
expansion card if one is inserted in the expansion slot.
To access an item from Applications, press the Home button twice and select an icon.
Tip
You can customize the
Home button to open
Applications with one
press and Favorites with
two.
Did You Know?
You can also open
applications using the
quick buttons on the front
of your handheld.
Tip
When no item is selected,
press Right or Left on the
5-way to scroll through
application categories.
Did You Know?
Applications View
displays an icon for
opening Favorites.
Favorites View contains
an entry for opening
Applications.
Home
Category pick list
Tungsten™ T5 Handheld 36
CHAPTER 3 Moving Around in Applications
Using Files
The Files application enables you to easily open, view, and move among the files and folders on
your handheld’s internal drive or on an expansion card inserted into your handheld’s expansion
slot.
To open Files, press the Files button on the front of your handheld.
Tip
You can also open Files
by selecting Files in
Applications View.
Tip
If you have an expansion
card (sold separately)
inserted in your
handheld’s expansion
slot, select the card icon
in Files to view the
contents of the card. Files
Card
icon
Tungsten™ T5 Handheld 37
CHAPTER 3 Moving Around in Applications
Navigate within Files by doing any of the following:
• Select a file or folder to open it. The file opens in the corresponding application—for example,
Documents for Word, Excel, or PowerPoint files.
If your handheld contains an application that can open a file, a file-specific icon appears
to the left of the file name in the Files list. If a generic icon appears to the left of a file name, you
cannot open the file on your handheld.
• Select the Folder Up icon to move up one level of folders.
• Select the pick list at the top of the files screen to view and jump to the top-level folder and any
subfolders.
• Select the top-level folder on the files screen to move up one level of folders.
Files always displays these four folders at the top of the folder list: Applications,
Documents, Music, and Photos & Videos. Place your applications and files in the correct folder so
that you can easily locate them.
Did You Know?
If you select a file from
within Files, it
automatically opens in
the correct application on
your handheld. If there is
no application for that
file, a beep alert sounds.
Tip
Tap and hold the stylus
on a file or folder to open
a menu of actions you
can do with that item—
copy, delete, and so on.
Select folder
Folder up Folder pick list
Top-level folder
NOTE
NOTE
Tungsten™ T5 Handheld 38
CHAPTER 3 Moving Around in Applications
Working with files and folders
You can work with the files and folders in the Files application—create new folders; copy, beam,
and delete files and folders; and more. You can work with one file or folder at a time.
0
1Open Files.
2Navigate to the file or folder you want.
3Work with the file or folder:
a. Tap and hold the item name to
open a menu that lets you
perform any of the following
tasks:
Open With Select the application
to use to open a file.
Rename Rename the selected item.
Details View details such as name, including extension for files; location on
the internal drive or expansion card; last date modified; and, for files only, size.
Check the box to make the selected item read-only, meaning that it cannot be
changed by a user. You can rename or delete a file or folder from the details
dialog box.
Continued
Did You Know?
If you select Open With,
only applications that can
open the file you have
selected are displayed.
You can choose to make
the application you select
the default application for
opening this file type.
Tip
You can also highlight a
file or folder and then
press Right on the 5-way
to open the menu of
tasks.
Tungsten™ T5 Handheld 39
CHAPTER 3 Moving Around in Applications
Cont’d.
Copy Copy the item to another location on the internal drive or an expansion
card.
Move Move the item to another location on the internal drive or an expansion
card.
Delete Delete the current file or folder.
Beam Beam the file or folder.
Send Send the current file or folder using your handheld’s built-in Bluetooth®
wireless technology or as an attachment to a text message or email message.
b. Select the task you want to perform on the file or folder, and follow any
onscreen instructions.
Done
Did You Know?
If you select Delete, you
receive a confirmation
asking if you are sure you
want to delete the file or
folder.
Tungsten™ T5 Handheld 40
CHAPTER 3 Moving Around in Applications
Sorting Files
You can sort your files and folders by icon, name, date, or size.
0
1Open Files.
2Select your sort options:
Sort display Select the column
you want to sort by. From the left
side of the screen, the columns
are icon, name, and size/date.
Sort in ascending or descending
order Select the column you
want to sort by to switch
between ascending and
descending sort order.
Switch between sorting by date
or by size Tap and hold the
rightmost column until the
heading you want appears.
Done
Sort by
icon
Sort by name
Sort by
date or size
Tungsten™ T5 Handheld 41
CHAPTER 3 Moving Around in Applications
Opening files and folders from within an application
In certain applications—for example, Documents, palmOne Media, and RealPlayer from
palmOne—you can open a file or folder directly from within the application. The application
automatically displays files located in the appropriate folder on your handheld’s internal drive—for
example, when you open the RealPlayer application, files in the Music folder on the internal drive
are displayed—but you can browse for files located elsewhere on the drive. See the application
chapters for information on opening files.
Switching between applications
You can switch between applications at any time. Just press Home and select an icon from
Favorites or Applications, or press a quick button. Your handheld automatically saves your work in
the current application and switches to the other application.
Using the 5-way navigator
The 5-way navigator, located at the bottom of the front panel, lets you access information quickly
with one hand and without the stylus.To use the 5-way, press Up, Down, Right, Left, or Center.
The 5-way does various things based on which type of screen you’re on.
Did You Know?
If you use a command to
open a file from within an
application, only files that
can be opened by that
application are displayed.
For example, in
RealPlayer, only music
files such as MP3 or RMJ
files are displayed.
Tip
You must use the stylus
to tap icons in the input
area or on the status bar.
Up
Down
Right
Left
Center
Tungsten™ T5 Handheld 42
CHAPTER 3 Moving Around in Applications
Moving around in Favorites View
Moving around in Applications View
Right or Left Displays the next or previous page of
favorites.
Up or Down Scrolls to the next favorite in the
corresponding direction.
Center Opens the selected item.
Up or Down Scrolls to the next or previous page of
applications.
Right or Left Scrolls to the next or previous application
category.
Center Inserts the selection highlight. When the
selection highlight is present:
Up, Down, Right, or Left Scrolls to the next
item in the corresponding direction.
Center Opens the selected item.
Category
Tungsten™ T5 Handheld 43
CHAPTER 3 Moving Around in Applications
Moving around list screens
In list screens, use the 5-way to select and move between entries such as notes, memos, contacts,
or photos.
Up or Down Scrolls an entire screen of entries, as long as
there’s nothing highlighted. Hold down to
accelerate the scrolling.
Center Inserts the selection highlight. When the
selection highlight is present:
Up or Down Scrolls to the previous or next
entry.
Center Displays the selected entry.
Left Removes the selection highlight.
Tungsten™ T5 Handheld 44
CHAPTER 3 Moving Around in Applications
Moving around entry screens
In entry screens, use the 5-way to scroll within the current entry or between entries.
Moving around dialog boxes
Dialog boxes appear when you select a button or option that requires you to provide additional
information. In dialog boxes, use the 5-way to select a button or to make a selection from items
such as boxes and pick lists.
Up, Down,
Right, or Left
Scrolls to the next item in the corresponding
direction.
If there is no “up” entry, pressing Up scrolls
left. Likewise if there is no “left” entry,
pressing Left scrolls up.
If there is no “down” entry, pressing Down
scrolls right. If there is no “right” entry,
pressing Right scrolls down.
On some entry screens, pressing Left
highlights the leftmost button at the bottom
of the screen.
Center Inserts or removes the selection highlight.
If a button is highlighted, activates the
button.
Tungsten™ T5 Handheld 45
CHAPTER 3 Moving Around in Applications
Read dialog boxes carefully. Selecting a button such as OK or Yes may cancel an
action or delete information.
Moving around menus
After you open the menus you can use the 5-way to move between and to select menu items:
Up, Down,
Right, or Left
Highlights the next item in the dialog box
(pick list, box, button) in the corresponding
direction.
Center • If highlight is on a box: Checks or
unchecks the box.
• If highlight is on a pick list: Opens the pick
list. When a pick list is open:
Up or Down Scrolls to the previous or
next entry.
Center Selects the highlighted entry.
• If highlight is on a button: Activates the
button, and then closes the dialog box.
Up or Down Scrolls within the current menu list.
Right or Left Scrolls to the next or previous menu on the
menu bar.
Center Selects the highlighted menu item.
Box
Pick list
Button with
highlight
IMPORTANT
[!]
Tungsten™ T5 Handheld 46
CHAPTER 3 Moving Around in Applications
Using menus
Menus let you access additional features and settings. They are easy to use, and once you master
them in one application, you know how to use them in all your applications.
0
1Open an application.
2Tap Menu on the status bar.
.
3Select a menu title, and then select a menu item.
Done
Tip
You can also open the
handheld menus by
tapping the application
title in the upper-left
corner of the screen.
When the menus are
open, you can use the 5-
way to select menus and
menu items. Application
title
Menu
item
Menu
Tungsten™ T5 Handheld 47
CHAPTER 3 Moving Around in Applications
Using the Command stroke
Most menu items also have a menu shortcut, which is similar to the keyboard shortcuts used on
computers. The menu shortcut appears to the right of the menu item.
To use a menu shortcut, first write the Graffiti 2 Command stroke on the left side of the input area
or the full screen, and then write the shortcut letter. For example, to select Paste from the Edit
menu, write the Command stroke, followed by the letter p. You do not have to open a menu to use
the command stroke.
When you write the Command stroke, the Command toolbar appears. See the next
section for info on using the Command toolbar.
Using the Command toolbar
The Command toolbar displays different icons based on the active screen. For example, if you
have text selected, the icons might be Cut, Copy, and Paste. If no text is selected, the icons might
be Beam, Undo, and Delete.
To use the Command toolbar, write the Command stroke to display the Command toolbar, and
then tap an icon to select its command.
Tip
Command mode is active
for just a few seconds, so
write the menu shortcut
or tap an icon on the
Command toolbar
quickly.
Menu shortcuts
Menu items
C
omman
d
stroke
NOTE
Cut UndoCopy Paste Beam Delete
C
omman
d
stroke
Tungsten™ T5 Handheld 48
CHAPTER 3 Moving Around in Applications
Finding information
You can use Find to locate any word or phrase in any application—either as part of a file name or
within a file—in your handheld’s program memory. Find also locates words that begin a file name
only (not within a file) on your handheld’s internal drive or on an expansion card.
Find locates any words that begin with the text you enter and is not case sensitive. For example,
searching for “plane” finds “planet” but not “airplane.” Searching for “bell” also finds “Bell.”
0
1Tap Find on the status bar.
2Enter the text that you want to find, and then select OK.
3Select the text that you want to review.
Done
Tip
If you select text in an
application before you
tap Find, the selected text
automatically appears in
the Find dialog box.
Tip
Open an application
before you tap Find to
display results from that
application at the top of
the results list.
Tip
Want to stop searching?
Select Stop at any time
during a search. To
continue the search,
select Find More.
Did You Know?
If you select a result that
is a file located on the
internal drive or on an
expansion card, the Files
application opens
displaying the selected
file. Select the file name
to open it.
Tungsten™ T5 Handheld 49
CHAPTER 3 Moving Around in Applications
Related topics
Click a link below to learn about these related topics:
Basics • Locating the controls on your handheld
• Discovering the built-in software on your handheld and the additional
software on the CD
• Getting familiar with the input area and onscreen application controls
Entering
Information
• Entering information with Graffiti 2 characters and shortcuts
• Entering contact information in other applications
Sharing • Beaming information and applications to other Palm Powered devices
• Sending information and applications to other Bluetooth® devices by
using Bluetooth technology on your handheld
Privacy Keeping information private by turning on security options
Categories Creating categories and organizing your applications and information
Managing
Info
• Adding and deleting applications on your handheld
• Viewing application information
Customizing • Using a photo as the Home screen background
• Displaying Applications View in list format
Maintaining Caring for your handheld
Common
Questions
Answers to frequently asked questions about using your handheld and its
applications
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
mytungstent5.
Support
If you’re having problems
with your handheld, go to
www.palmOne.com/
support/tungstent5.
Tungsten™ T5 Handheld 50
CHAPTER 4
Entering Information on Your Handheld
Whether you’re scheduling a meeting
with your daughter’s teacher or adding
a new restaurant to your Contacts list,
you need to get that information into
your handheld. There are several ways
to do this.
You may find that you prefer one
method if you’re entering a small
amount of information, while another
works best for large amounts. Choose
the one that fits your situation. Benefits
• Quickly enter important information
• Choose the method that works best
for your situation
I
n t
hi
s c
h
apter
How can I enter information
on my handheld?
Entering information with
Graffiti 2 writing
Entering information with
the onscreen keyboard
Entering info from Contacts
into another application
Editing information
Related topics
Tungsten™ T5 Handheld 51
CHAPTER 4 Entering Information on Your Handheld
How can I enter information on my handheld?
•Graffiti® 2 writing
•The onscreen keyboard
•Phone Lookup
•Note Pad
• Visit www.palmOne.com/mytungstent5 and click the Accessories link to get an accessory
keyboard (sold separately)
The most popular methods are using Graffiti 2 writing and the onscreen keyboard.
You can also enter information on your computer and move and manage the
information between your handheld and your computer. Or you can send and receive information
from other devices using beaming or your handheld’s built-in Bluetooth® wireless technology.
Entering information with Graffiti 2 writing
You can enter info directly on your handheld with Graffiti 2 writing. Graffiti 2 writing includes any
character you can type on a standard keyboard. Entering these characters on your handheld is
very similar to the way you naturally write letters, numbers, and symbols. But instead of using a
pen and paper, you use the stylus and the input area on your handheld. With only a few minutes of
practice, you can learn to use Graffiti 2 writing.
Writing in the Graffiti 2 input area
You can write Graffiti 2 characters in the input area, or you can turn on full-screen writing and
write anywhere on the screen.
NOTE
Tungsten™ T5 Handheld 52
CHAPTER 4 Entering Information on Your Handheld
Your handheld has two different input area displays that you can use to enter Graffiti 2 characters.
To open them, tap and hold Input on the status bar, and then select the icon of the input area
you want.
In either layout of the input area, write lowercase letters, uppercase letters, and numbers in the
sections shown. If you write characters in the wrong area, they are not recognized correctly and an
incorrect character is written.
Using full-screen writing
When full-screen writing is turned on, you can write anywhere on the screen. When full-screen
writing is turned off, you must write character strokes in the Graffiti 2 input area for your handheld
to recognize them.
Tip
Select the top icon to
open the onscreen
keyboard.
Uppercase letters
Lowercase letters
Numerals
Uppercase letters
straddling line
Lowercase letters
Numerals
Select
middle icon
Select
bottom icon
Tungsten™ T5 Handheld 53
CHAPTER 4 Entering Information on Your Handheld
You can write letters or characters in the following areas:
Left side of the screen Write letters or characters that are assigned to the abc input area.
Right side of the screen Write numbers or characters that are assigned to the 123 input area.
Middle of the screen straddling the imaginary dividing line between the left and right sides
Write uppercase letters.
For a brief period of time after writing a character, a quick tap on the screen is
interpreted as a period character. Wait a second to tap buttons or place the cursor so that the
action is not interpreted as a period character.
Turn full-screen writing on and off by tapping Full-screen writing on the status bar.
Tip
You can choose whether
the Graffiti 2 strokes you
enter appear as white
characters in the input
area or, if full-screen
writing is turned on,
anywhere on the screen.
NOTE
Full-screen writing
Write numerals on
the right side
Write letters on
the left side
W
r
i
te cap
i
ta
l
or uppercase
letters in the middle
Tungsten™ T5 Handheld 54
CHAPTER 4 Entering Information on Your Handheld
Writing Graffiti 2 characters
0
1Open an application you use to enter information, like Calendar.
2Tap the screen where you want your character to appear.
3Position the stylus in the correct part of the input area, if selected, or in the
correct part of the screen if full-screen writing is on.
4Write the characters exactly as shown in the tables that follow these steps. Be
sure to start each stroke at the heavy dot.
5Lift the stylus at the end of the stroke.
When you lift the stylus from the screen, your handheld recognizes
the stroke immediately and prints the character at the insertion
point on the screen.
Did You Know?
Graffiti 2 writing
automatically capitalizes
the first letter of a
sentence or a new entry.
Done
Tungsten™ T5 Handheld 55
CHAPTER 4 Entering Information on Your Handheld
Keys to success with Graffiti 2 writing
Keep these guidelines in mind when using Graffiti 2 writing:
• Write the characters exactly as shown In the following tables. Don’t write the dot. It’s only there
to show you where to begin writing the character.
• The Graffiti 2 writing area has two sections. Write lowercase letters on the left, numbers on the
right, and capital letters across the middle.
• Write at a natural speed, and do not write on a slant.
• Press firmly.
• Write large characters.
If you’re already familiar with Graffiti writing from an older Palm Powered device, Graffiti 2 writing
will be easy to master. Characters are entered in exactly the same way, except for i, t, k, and the
number 4. These letters are now made with two strokes, just the way you would write them if you
were using a pen and paper.
Also, you no longer have to use the punctuation shift stroke for common punctuation like periods,
commas, or @. Just write these characters on the correct side of the input area and your handheld
immediately recognizes them.
Did You Know?
Graffiti 2 characters made
with two strokes are
recognized after the
second stroke. Make the
second stroke quickly
after the first so that the
correct character is
recognized.
Did You Know?
Write uppercase letters
the same way you write
lowercase ones. The only
difference is where you
write them.
Tip
Your handheld has tables
displaying all of the
Graffiti 2 characters, short
cuts, and commands.
Customize your handheld
so you can display these
characters by drawing a
line from the bottom of
the screen to the top.
Tungsten™ T5 Handheld 56
CHAPTER 4 Entering Information on Your Handheld
Graffiti 2 alphabet
0
Write lowercase letters on LEFT side,
and capital letters across MIDDLE of input area
Letter Stroke Letter Stroke Letter Stroke Letter Stroke
ABCD
EFGH
IJKL
MNO P
QRST
UVWX
YZ
Tip
You can select alternate
ways to write some
Graffiti 2 characters.
Choose the method that’s
most natural for you.
Tip
Customize your handheld
so that you can use the
entire screen to enter
Graffiti 2 characters, not
just the input area.
Tungsten™ T5 Handheld 57
CHAPTER 4 Entering Information on Your Handheld
Graffiti 2 numbers
0
Write numbers on RIGHT side of input area
Number Stroke Number Stroke
01
23
45
67
89
Tungsten™ T5 Handheld 58
CHAPTER 4 Entering Information on Your Handheld
Graffiti 2 punctuation marks
0
0
Write these marks on LEFT side of input area
Mark Stroke Mark Stroke
Period
.
Ampersand
&
Comma
,
Carriage
return
Apostrophe
‘
At
@
Space Quotation mark
“
Question mark
?
Tab
Exclamation
point
!
Tungsten™ T5 Handheld 59
CHAPTER 4 Entering Information on Your Handheld
0
Write these marks on RIGHT side of input area
Mark Stroke Mark Stroke
Period
.
Backslash
\
Comma
,
Slash
/
Tilde
ñ
Left
parenthesis
(
Dash
–
Right
parenthesis
)
Plus
+
Equal sign
=
Asterisk
*
Tungsten™ T5 Handheld 60
CHAPTER 4 Entering Information on Your Handheld
Graffiti 2 accented characters
For accented characters, write the letter on the left side of the input area, and then write the accent
on the right side of the input area.
0
Write these marks on RIGHT side of input area
Accent Stroke Accent Stroke
Acute
á
Dieresis
ä
Grave
à
Circumflex
â
Tilde
ã
Ring
å
Tip
Get help writing any of
the Graffiti 2 characters in
most applications. Open
the Edit menu and select
Graffiti 2 Help.
Tungsten™ T5 Handheld 61
CHAPTER 4 Entering Information on Your Handheld
Graffiti 2 gestures
0
Write gestures on LEFT side,
or across the middle of input area
Gesture Stroke Gesture Stroke
Cut Paste
Copy Undo
Tungsten™ T5 Handheld 62
CHAPTER 4 Entering Information on Your Handheld
Writing Graffiti 2 symbols and other special characters
Symbols and other special characters can be written on either side of the input area, using the
Punctuation Shift stroke:
0
0
1Enter the Punctuation Shift .
stroke.
When Punctuation Shift is active,
an indicator appears in the lower-
right corner of the screen.
2Write the symbol or other special character shown in the following table.
You can write a symbol or special character anywhere in the input area.
3Enter another Punctuation Shift stroke to finish the character and to make it
appear more quickly.
Once the Punctuation Shift indicator disappears, you see the
character.
Tip
If you accidentally enter
the Punctuation Shift
stroke, enter it again to
cancel it, or wait a
moment and it
automatically disappears.
Did You Know?
Writing two Punctuation
Shift strokes cancels the
automatic capitalization
of the first letter of a new
entry or sentence.
Punctuation shift
indicator
Done
Tungsten™ T5 Handheld 63
CHAPTER 4 Entering Information on Your Handheld
Graffiti 2 symbols and special characters
0
Write symbols on EITHER side of input area
Tungsten™ T5 Handheld 64
CHAPTER 4 Entering Information on Your Handheld
Writing Graffiti 2 ShortCuts
Graffiti 2 contains several ShortCuts to make entering common information easier. For example,
when you write the ShortCut stroke followed by dts, you automatically enter the current date and
time. You can also create your own ShortCuts.
0
0
1Write the ShortCut stroke .
This stroke appears at the
insertion point.
2Write the ShortCut character from the following table.
You can write ShortCuts on the left side of the input area, or across the middle.
The ShortCut stroke is replaced by the text the character
represents.
Done
Tungsten™ T5 Handheld 65
CHAPTER 4 Entering Information on Your Handheld
Graffiti 2 ShortCuts
0
Write ShortCuts on LEFT side, or across MIDDLE of input area
Entry ShortCut Entry ShortCut
Date stamp ds Time stamp ts
Date/time stamp dts Meeting me
Breakfast br Lunch lu
Dinner di
Tungsten™ T5 Handheld 66
CHAPTER 4 Entering Information on Your Handheld
Entering information with the onscreen keyboard
You can use the onscreen keyboard in any application where you need to enter text, numbers, or
symbols on your handheld.
0
1Open an entry:
a. Open an application.
b. Select an entry or select New.
2Tap Input on the status bar to open the input area.
3Tap abc or 123 to open the
alphabetic or numeric keyboard,
respectively.
Continued
»
Key Term
Entry An item in an
application such as a
contact in Contacts or an
appointment in Calendar.
Tip
You can enter text
whenever you see a
blinking cursor on the
screen.
Tap to open keyboards
Tungsten™ T5 Handheld 67
CHAPTER 4 Entering Information on Your Handheld
4[ & ] OPTIONAL Select from among four different keyboards.
5Tap the characters to enter text, numbers, and symbols.
Done
Backspace
Carriage return
Tab
Caps shift
Tap here to display
lowercase keyboard
Tap here to display
uppercase keyboard
Tap here to display
international keyboard
abc - lowercase
ABC - uppercase int. - international
123 - numeric
Tap here to display
numeric keyboard
Tip
When a keyboard is open,
you can tap abc, 123, or
Int’l to open any of the
other keyboards.
Tungsten™ T5 Handheld 68
CHAPTER 4 Entering Information on Your Handheld
Entering info from Contacts into another application
Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter
their name and phone number into the appointment you create in Calendar. This feature is
available in Calendar, Memos, Tasks, and Expense.
0
1Open an entry:
a. Open an application.
b. Select an entry or select New.
In Expense only: Select Details, and then select Attendees.
2Add the contact from Phone Lookup:
a. Tap where you want to enter the contact.
b. Open the menus.
c. Select Options, and then select Phone Lookup.
Continued
Tip
In the applications that
use Phone Lookup, you
can also enter the first
few letters of a contact’s
last name where you
want to enter the contact
information. Once the
application recognizes
the contact name, the
contact information is
entered automatically,
without bringing up the
Phone Lookup screen.
Tungsten™ T5 Handheld 69
CHAPTER 4 Entering Information on Your Handheld
Cont’d.
d. Select the contact, and then select Add.
3[ & ] OPTIONAL To add another contact, repeat step 2.
The name and phone number of the contact are automatically
entered.
Done
Tungsten™ T5 Handheld 70
CHAPTER 4 Entering Information on Your Handheld
Editing information
Editing information on your handheld is similar to editing with word-processing applications on
your computer. Select the information, and then apply the correct command.
Selecting information
There are several ways to select information that you want to edit or delete.
Selecting text Place the cursor before or after the text you want to select, and drag
the cursor over all the text you want to select.
Selecting a word • Tap twice on a word to select it.
• Place the cursor before or after the word, and drag it over the word
to select it.
Selecting a line • Tap three times anywhere in a line to select it. This selects the final
return character or space as well as any text.
• Place the cursor before or after the line, and drag it over the line to
select it. Drag up or down to select the final return character or
space as well as any text. Drag left to right to select text only.
Tungsten™ T5 Handheld 71
CHAPTER 4 Entering Information on Your Handheld
Copying and pasting information
Copying and pasting information on your handheld is similar to editing with word-processing
applications on your computer.
0
1Select the information you want to copy.
2Copy the information:
a. Open the menus.
b. Select Edit, and then select Copy.
3Tap where you want to paste the information.
4Select Edit, and then select Paste.
Done
Tip
There are even faster
ways to copy and paste
information:
• Use Graffiti 2 gestures.
•Use the Graffiti 2
Command stroke and the
menu shortcut for cut,
copy, or paste (/X, /C, /P).
• Select the text, write the
command stroke, and
then tap the icon for cut
or copy. Move to the
place where you want to
place the info, write the
command stroke again,
and tap the icon for paste.
Tungsten™ T5 Handheld 72
CHAPTER 4 Entering Information on Your Handheld
Deleting information
Delete all or part of an entry with the Cut command.
0
1Select the information you want to delete.
2Delete the information:
a. Open the menus.
b. Select Edit, and then select Cut.
Done
Tip
Delete information with
Graffiti 2 writing. Select
the information, and then
draw a line from right to
left in the input area.
Tungsten™ T5 Handheld 73
CHAPTER 4 Entering Information on Your Handheld
Related topics
Click a link below to learn about these related topics:
Moving Around • Opening applications
• Using menus
Sharing Beaming or sending information to another Palm Powered device
Customizing • Selecting alternate ways to write some Graffiti 2 characters
• Creating your own Graffiti 2 ShortCuts
Common
Questions
Answers to frequently asked questions about entering information
M
y
H
an
dh
e
ld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
mytungstent5.
Support
If you’re having problems
entering information or with
anything else on your
handheld, go to
www.palmOne.com/
support/tungstent5.
Tungsten™ T5 Handheld 74
CHAPTER 5
Moving and Managing Info Between
Your Handheld and Your Computer
You can do a lot with your handheld on
its own: enter or look up a contact,
write a memo, keep track of your
appointments. But you can do much
more when you share, manage, and
work with information between your
handheld and a computer.
Your handheld includes a large internal
flash drive so that you can carry more
of your documents, folders, photos,
and music with you. View, create, or
work on files on your handheld, and
then copy the updated version back to
your computer. Or use your handheld
at any computer that supports
standard USB removable drives to
access and work on your files.
Benefits
• Quickly enter and update information
on your handheld and your computer
• Transfer and work with applications,
files, and folders on your handheld
• Increase productivity by having the
files you need wherever you go
• Protect your information by quickly
backing up and saving files and
folders to your computer
I
n t
hi
s c
h
apter
Program memory and the
internal drive
How can I work with
information?
When would I use each
method?
Synchronizing information
Using File Transfer to transfer
info to your handheld
Using Drive Mode to work
with info on another
computer
Other ways of managing
information
Removing information
Related topics
Tungsten™ T5 Handheld 75
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Program memory and the internal drive
Your handheld contains two types of storage: program memory and the internal flash drive.
Program memory Your handheld includes 55MB of program memory for Palm OS® applications
such as Contacts, Calendar, Tasks, and Memos. Information in the program memory is updated
during synchronization. For example, if you enter contact information on your computer, you can
synchronize to update the info in Contacts on your handheld, and any future updates to the info
are included in synchronization.
The info for each Palm OS application—for example, individual contact entries—may be stored in
your handheld’s program memory, or it may be stored on your handheld’s internal flash drive. You
can view and work with this information from within the application itself. You cannot, however,
view any info stored in program memory directly using Files or palmOne™ File Transfer.
Internal flash drive The 160MB internal drive works similarly to other standard USB removable
drives. You can store any type of file, folder, or application on this drive on your handheld. View
and access the contents of the internal drive using the Files application on your handheld, or view
the contents using File Transfer (Windows) or Drive Mode (Mac) on your computer. You can
manage items on the internal drive in various ways: copying, moving, deleting, renaming, and so
on, using File Transfer (Windows) or Drive Mode (Mac), or Files on your handheld. You can also
use File Transfer to save the contents of the internal drive to your Windows computer.
Another method of storage that you may already be familiar with is an expansion card. You can
view and access files or folders on an expansion card using the Files application on your
handheld, and manage your files on a card using File Transfer or Drive Mode.
You can also access the files on the internal drive or on an expansion card by opening the
corresponding application and browsing to the file.
Did You Know?
The internal drive saves
information on your
handheld, including
information in the
program memory, even if
the battery drains
completely—none of
your information is lost.
Simply recharge to
access the information
again.
Tip
To view the complete list
of Palm OS applications
on your handheld, go to
Applications and select
HotSync. Open the
Options menu and select
Conduit Setup. All of the
applications listed on the
Conduit Setup screen are
Palm OS applications
located in your
handheld’s program
memory.
Tungsten™ T5 Handheld 76
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
How can I work with information?
There are two main methods for moving and managing information between your handheld and a
computer. These methods are discussed in detail in this chapter.
Synchronization Synchronization updates and backs up information between your handheld’s
program memory and your computer. Information entered in one place is automatically updated
in the other, and info in your handheld’s program memory is backed up on your computer.
Use Palm®Desktop software or Microsoft Outlook to enter information on your computer in
applications such as Calendar, Contacts, Tasks, and Memos. The info is transferred to the
corresponding handheld application when you synchronize. Information entered in these
applications on the handheld is likewise synchronized with the application in the desktop software.
On Windows computers, Palm Desktop software includes both palmOne™ Media, which you can
use to transfer photos and videos to your handheld, and palmOne Quick Install, which installs
applications (PRC or PDB) for use on your handheld when you synchronize.
On Mac computers, use the Send To Handheld droplet to transfer photos and videos
and install applications on your handheld when you synchronize.
When you transfer a file to your handheld through synchronization, the file, such as a video, may
be converted for best use on (optimized for) your handheld.
File Transfer (Windows only) Use File Transfer to transfer files and folders to your handheld’s
large internal flash drive. On your handheld, to open a file on the internal drive, use Files and
select the file, or open the appropriate application and browse to the file.
File Transfer provides a live window to your handheld’s internal drive and copies or moves the
items you select instantly; you do not need to synchronize. Files remain in their native format and
are not optimized for use on your handheld. Unlike the program memory, your handheld's internal
drive is not automatically backed up during synchronization—but you can use File Transfer to save
the contents of the internal drive to your computer.
On Mac computers, use Drive Mode to transfer info to your handheld’s internal drive.
Did You Know?
Keeping files in their
native format is useful.
On your handheld you
can work with many of
these native files, such as
Word, Excel, PowerPoint,
and JPG files. You can
also use File Transfer or
Drive Mode to carry
native files, even files that
you cannot open on your
handheld, to work with
on a different computer.
Tip
If you have an expansion
card inserted into your
handheld’s expansion
slot, you can view and
work with files and
folders on the card in the
File Transfer window in
exactly the same way as
files on the internal
drive—copying, moving,
and so on.
NOTE
NOTE
Tungsten™ T5 Handheld 77
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
When would I use each method?
The method you use to move info onto your handheld depends on the type of info it is. Here are
the methods to use with the most common information types.
0
Information in Contacts, Calendar, Tasks, Memos, Note Pad
(Windows only: Expense, VersaMail®)Use Palm Desktop
or Outlook (Windows) to enter information on your
computer. Synchronize to transfer the new or updated
information on your computer to your handheld.
Applications (PRC or PDB file) Use Quick Install from
within Palm Desktop (Windows) or drag the application to
the Send To Handheld droplet icon on your desktop (Mac),
and then synchronize to install the application to your
handheld.
Did You Know?
When you transfer files
using synchronization,
the files are always
placed in the
corresponding folder on
your handheld—for
example, the Music folder
for MP3 files or the
Documents folder for
Office files.
If you transfer files using
File Transfer, save them
to the corresponding
folder so you can easily
locate them—or copy or
create your own folder
structure to organize your
project files any way you
like.
Tungsten™ T5 Handheld 78
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Word documents, Excel spreadsheets, PowerPoint
presentations Method 1: Use the Documents To Go
application on your computer. Synchronize to install the files
to the Documents folder on your handheld’s internal drive.
Method 2: Use File Transfer (Windows) or Drive Mode (Mac)
to copy an entire folder structure of files to your handheld’s
internal drive. This allows you to keep all of your project
folders together with the same structure you’ve created on
your computer.
Photos and videos Method 1: Use the desktop Media
application from within Palm Desktop (Windows) or drag the
files to the Send To Handheld droplet icon on your desktop
(Mac). Synchronize to install the files to the Photos & Videos
folder on your handheld’s internal drive.
Method 2: Use File Transfer (Windows) or Drive Mode (Mac)
to copy an entire folder structure of photos and videos to
your handheld’s internal drive. This allows you to keep all of
your photos and videos together with the same structure
you’ve created on your computer.
Music (MP3) files Method 1: Use the RealPlayer desktop
application (Windows) to transfer the files to the Music
folder on your handheld’s internal drive, or drag the file to
the Send To Handheld droplet icon on your desktop (Mac),
and then synchronize to install the files to your handheld.
Method 2: Use File Transfer (Windows) or Drive Mode (Mac)
to copy an entire folder structure of music files to your
handheld’s internal drive. This allows you to keep all of the
songs you copied from a CD together with the same
structure you’ve created on your computer.
Tip
You can choose to
synchronize a Word,
Excel, or PowerPoint file,
even if you copied it
using File Transfer. See
the Documents To Go
application on your
computer for
information.
Did You Know?
When you transfer
photos and videos using
the desktop Media
application, the files may
be converted for viewing
on your handheld. File
Transfer does not convert
files, so you may not be
able to view the photos or
videos on your handheld.
Did You Know?
Even though photos and
videos transferred using
Media are saved in the
Photos & Videos folder on
your handheld’s internal
drive, updates to these
files are included when
you synchronize.
Tungsten™ T5 Handheld 79
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Synchronizing information
Synchronizing means that information that is entered or updated in one place (your handheld or
your computer) is automatically updated in the other. No need to enter information twice.
Be sure to synchronize the info in your handheld’s program memory frequently
so that you always have an up-to-date backup copy of this info on your computer.
Entering information using desktop software
Use Palm Desktop or Outlook to enter information on your computer. When you synchronize, the
information is updated on your handheld.
If you use the default settings, information from all the following applications is transferred each
time you synchronize your handheld with your computer:
If you choose to synchronize with Outlook, info from Contacts, Calendar, Tasks, and Memos is
synchronized with Outlook. You can also set up the VersaMail application to synchronize with
Outlook. Other info, such as photos and notes, is synchronized with Palm Desktop software.
Applications, files, and folders moved to your handheld's internal drive with File
Transfer are not automatically backed up during synchronization. Use File Transfer to copy or
move the updated files and folders to your computer, or to back up the contents of your
handheld's entire internal drive to your computer.
IMPORTANT
[!]
Tip
You can synchronize your
handheld with your
computer wirelessly
using the built-in
Bluetooth® wireless
technology on your
handheld.
Did You Know?
Everybody in your family
can synchronize their
handheld with the same
copy of Palm Desktop
software. Just make sure
that each handheld has its
own username;
Palm Desktop software
reads the username and
recognizes the handheld
during synchronization. IMPORTANT
[!]
Tungsten™ T5 Handheld 80
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
WINDOWS ONLY
0
1Open an application in Palm Desktop software:
a. Double-click the Palm Desktop icon on your computer desktop.
b. Click the icon in the launch bar to open the application.
2Do one of the following:
• Click New in the lower-left corner of the screen to create a new entry.
• Click an existing entry, and then click Edit in the lower-left corner of the
screen.
Continued
Tip
The Palm Desktop online
Help has lots of info
about how to use
Palm Desktop software,
File Transfer, and other
desktop applications such
as Media. Open the Help
menu and select
Palm Desktop Help. Launch bar
New
Edit
Tungsten™ T5 Handheld 81
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
3Enter the information, and then click OK.
4Synchronize your handheld with your computer.
Done
Tungsten™ T5 Handheld 82
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
MAC ONLY
0
1Open an application:
a. Double-click the Palm Desktop icon in the Palm folder on your computer.
b. Click the icon in the toolbar to open the application.
2Do one of the following:
• Click New in the upper-left corner of the screen to create a new entry.
• Click an existing entry, and then click Edit in the upper-left corner of the
screen.
Continued
Tungsten™ T5 Handheld 83
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Synchronizing your handheld with your computer
You can synchronize your handheld with your computer in the following ways:
• Using the USB sync cable attached to your handheld and your computer
•Wirelessly using Bluetooth® wireless technology on your handheld
• Using your handheld’s infrared (IR) port
•Connecting to your company’s network, either wirelessly or using a cable (Windows only)
The first time you synchronize, you must use the USB sync cable or your
handheld’s IR port. If you followed the instructions to synchronize during initial setup, you’ve
already covered this requirement.
To synchronize, HotSync Manager must be active. HotSync Manager was installed when you
installed the software installation CD; if you didn't install the CD, you don't have HotSync
Manager on your computer.
On a Windows computer, you know HotSync Manager is active when its icon appears in the
lower-right corner of your screen. If the icon is not there, turn it on by clicking Start and then
selecting Programs. Navigate to the Palm Desktop software program group, and select HotSync
Manager.
3Enter the information, and then click OK.
4Synchronize your handheld with your computer.
Done
»
Key Term
HotSync®Techno lo gy
that allows you to
synchronize the info on
your handheld with the
info on your computer.
»
Key Term
HotSync
Manager Software you
use to choose
synchronization settings
and that must be active
when you synchronize.
Tip
If the Select User dialog
box appears during
synchronization, select
the username whose
information you want to
synchronize, and click OK.
Or create a new
username.
IMPORTANT
[!]
Tungsten™ T5 Handheld 84
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Synchronizing with a cable
0
1Connect the USB sync cable to
the USB port on the back of your
computer, and then insert the
other end into your handheld.
2Synchronize your handheld with
your computer:
a. Press the HotSync button on
the USB sync cable.
b. When synchronization is
complete, a message appears
at the top of your handheld
screen, and you can
disconnect your handheld
from the connector.
Done
Tip
If you need help with
synchronizing, see I can’t
synchronize my handheld
with my computer.
Tip
View the HotSync log to
see what applications
were successfully
synchronized and
whether any problems
took place during
synchronization. Go to
Applications on your
handheld and select
HotSync, and then select
Log; or click the HotSync
Manager icon on your
computer and then click
View Log. If any problems
occurred during
synchronization, a
message appears on your
computer screen asking if
you want to view the log.
Tungsten™ T5 Handheld 85
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Customizing your synchronization settings
You can set the following options for synchronization:
• Choosing how your computer responds when you initiate synchronization on your handheld
(Windows only)
• Enabling or disabling synchronization on your computer, setting whether synchronization is
enabled automatically when you start your computer, and choosing how much information to
include in the synchronization troubleshooting log (Mac only)
• Choosing how application information is updated during synchronization
Choosing how your computer responds to synchronization requests
WINDOWS ONLY
In order for your computer to respond when you initiate synchronization on your handheld,
HotSync Manager must be running. You can choose whether HotSync Manager always runs
automatically, or whether you must perform some action to start HotSync Manager.
0
1Open the synchronization options screen:
a. Click the HotSync Manager icon in the taskbar in the lower-right corner of
your screen.
b. Select Setup.
Continued
Tungsten™ T5 Handheld 86
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
2Select how your computer responds when you initiate synchronization on your
handheld:
Always available HotSync Manager runs automatically every time you initiate
synchronization on your handheld.
Available only when the Palm Desktop software is running You must open
Palm Desktop software in order for HotSync Manager to run.
Manual You must manually turn HotSync Manager on each time you want
your computer to respond to a synchronization request.
3Click OK.
Done
Tip
Use the default setting
Always available if you’re
not sure which option you
want.
Tip
If you select Manual, you
must turn off HotSync
Manager, which is always
on by default. Click the
HotSync Manager icon in
the taskbar in the lower-
right corner of your
screen, and then click
Exit. To start HotSync
Manager when you want
to synchronize, click Start,
and then select
Programs. Navigate to
the Palm Desktop
software program group,
and select HotSync
Manager.
Note that if you turn
HotSync Manager on, it
stays on until you turn off
your computer.
Tungsten™ T5 Handheld 87
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Setting synchronization options
MAC ONLY
0
1Open the synchronization options screen:
a. Double-click the HotSync Manager icon in the Palm folder.
b. Click the HotSync Controls tab.
2Select the synchronization options you want:
Continued
Tungsten™ T5 Handheld 88
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Choosing whether application information is updated
By default, when information in each application is updated in one place (your handheld or your
computer), it is updated in the other. However, for an application included during synchronization,
you can choose whether information that has been updated in one place is updated in the other
during the next synchronization.
Cont’d.
HotSync Enabled/Disabled Sets your computer to respond to synchronization
requests from your handheld.
Enable HotSync software at system startup Sets your computer to
automatically respond to synchronization requests each time you start your
computer. If this option is not selected, you must open HotSync Manager and
select the Enabled option before you can synchronize.
Show more detail in HotSync Log Includes more troubleshooting information
in the log that is generated when you synchronize.
3Close the HotSync Software Setup window.
Done
»
Key Term
Conduit The
synchronization software
that transfers information
between an application
on your computer and the
same application on your
handheld.
Tungsten™ T5 Handheld 89
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
WINDOWS ONLY
0
1Select the application you want to customize:
a. Click the HotSync Manager icon in the taskbar in the lower-right corner of
your screen.
b. Select Custom.
c. Select the appropriate username from the drop-down list at the top of the
screen.
d. Select the application you want, and then click Change.
Continued
Tip
Windows For
information on choosing
whether application
information is updated if
you are synchronizing
your handheld with
Outlook, see the online
Outlook synchronization
Help. Click the HotSync
Manager icon in the
taskbar in the lower-right
corner of your screen,
select Custom, and then
select one of the Outlook
applications from the list.
Select Change, and then
select one of the
applications from the list.
Tungsten™ T5 Handheld 90
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
2Choose how information is updated during the next synchronization:
Synchronize the files Information that is changed in one place (your handheld
or computer) is updated in the other during synchronization.
Desktop overwrites handheld Information that has been changed on your
computer is updated on your handheld during synchronization. If information
has been changed on your handheld, it will be replaced by the information from
your computer, and you will lose the changes you made on your handheld.
Handheld overwrites Desktop Information that has been changed on your
handheld is updated on your computer during synchronization. If information
has been changed on your computer, it will be replaced by the information from
your handheld, and you will lose the changes you made on your computer.
Do Nothing No synchronization occurs, so any changes made on either your
handheld or your computer are not updated in the other location.
Continued
Tip
You should generally
keep the default setting
(Synchronize the files) for
all applications. Choose
an overwrite option only
if you have a specific
reason for sending
updates only one way.
Choose Do Nothing if you
never use an application.
Tungsten™ T5 Handheld 91
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
MAC ONLY
0
3To use the option you select on an ongoing basis, check the Set as default box. If
you do not select this box, the option you select applies only the next time you
synchronize. Thereafter, information is updated according to the default setting
(Synchronize the files).
4Click OK, and then click Done.
Done
1Select the application you want to customize:
a. Double-click the Palm Desktop icon in the Palm folder.
b. From the HotSync menu, select Conduit Settings.
c. From the User pop-up menu, select the appropriate username.
d. Select an application.
e. Click Conduit Settings.
Continued
Tungsten™ T5 Handheld 92
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
2Choose how information is updated during the next synchronization:
Synchronize the files Information that is changed in one place (your handheld
or computer) is updated in the other during synchronization.
Desktop overwrites handheld Information that has been changed on your
computer is updated on your handheld during synchronization. If information
has been changed on your handheld, it will be replaced by the information from
your computer, and you will lose the changes you made on your handheld.
Handheld overwrites Desktop Information that has been changed on your
handheld is updated on your computer during synchronization. If information
has been changed on your computer, it will be replaced by the information from
your handheld, and you will lose the changes you made on your computer.
Do Nothing No synchronization occurs, so any changes made on either your
handheld or your computer are not updated in the other location.
Continued
Tip
You should generally
keep the default setting
(Synchronize the files) for
all applications. Choose
an overwrite option only
if you have a specific
reason for sending
updates only one way.
Choose Do Nothing if you
never use an application.
Tungsten™ T5 Handheld 93
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Installing applications to your handheld
Use Quick Install (Windows) or the Send To Handheld droplet to install applications on your
handheld when you synchronize. The applications are stored in program memory and are
optimized for use on the handheld.
Installing applications from a Windows computer
If you installed Palm®Desktop software, you automatically have palmOne™ Quick Install on your
Windows computer. This tool makes it easy to install applications and files when you synchronize.
You can install applications by using Quick Install from within Palm Desktop software, by dragging
and dropping onto the palmOne Quick Install icon, or by using the commands in the palmOne
Quick Install window.
3To use the option you select on an ongoing basis, click Make Default. If you do
not select this box, the option you select applies only the next time you
synchronize. Thereafter, information is updated according to the default setting
(Synchronize the files).
4Click OK, and then close the Conduit Settings window.
Done
Did You Know?
Most handheld application
files have the extension
PRC or PDB.
Tip
Use Quick Install as an
alternate method for
installing photos and
videos to your handheld.
Tungsten™ T5 Handheld 94
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Using Quick Install from within Palm Desktop software
WINDOWS ONLY
0
1Open Palm Desktop software.
2Copy the application:
a. Click the Quick Install icon in the launch bar at the
left of the window.
b. Drag and drop the application onto the Quick Install
window.
c. When the confirmation dialog box appears, confirm
your username, the application name, and the
destination, and then click OK.
3Synchronize to install the file to your handheld.
Done
Tip
A confirmation dialog
box shows whether the
items will be copied to
your handheld or to an
expansion card. You can
choose which handheld
will receive the items by
selecting the username in
the User drop-down box
in the upper-right corner.
Did You Know?
You can move multiple
applications into the
Quick Install window to
have them ready for
installation the next time
you synchronize.
Tungsten™ T5 Handheld 95
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Using the palmOne Quick Install icon
WINDOWS ONLY
0
1Copy or download the application(s) or file(s) you want to install onto your
computer.
2Drag and drop the files onto the Quick Install icon:
a. From My Computer or Windows Explorer, select the file(s) or folder that you
want to install.
b. Drag and drop the file(s) or folder onto the
Quick Install icon on the desktop.
c. Select your username and click OK.
3Synchronize your handheld with your computer.
Done
Tip
You can also install files
on your handheld by
right-clicking them on
your computer. Select
Send To palmOne Quick
Install, and the files are
placed on your handheld
the next time you
synchronize.
Tip
If there are still files in the
list after you synchronize,
they were not installed.
Open the application
associated with this file,
and then synchronize
again.
Tungsten™ T5 Handheld 96
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Using the palmOne Quick Install window
WINDOWS ONLY
0
1Copy or download the file(s) you want to install onto your computer.
2Double-click the Quick Install icon on the desktop.
3Select the files to install:
a. In the User drop-down list,
select the name for your
handheld.
b. Click Add.
c. Select the file(s) you want to
install.
d. Click Open.
4Synchronize your handheld with your computer.
Done
Tip
Use the Add Folder
command to copy all the
files in a folder on your
computer—but not the
folder itself—to your
handheld. Each file is
copied to a default
location on your
handheld, based on the
file type, and may be
converted for use on your
handheld. Use File
Transfer to copy an entire
folder and all of its
contents to a location you
specify on your handheld.
Tip
To move applications
between your handheld
and the expansion card,
drag the files up or down.
Tip
If you don’t see the file
you want to install, go to
the folder you copied the
file to.
User drop-down list
Tungsten™ T5 Handheld 97
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Installing applications from a Mac computer
You can install applications from a Mac computer by dragging and dropping them onto the Send
To Handheld icon, or by using the commands in the HotSync® menu.
Using the Send To Handheld droplet
MAC ONLY
0
1Copy or download the application(s) you want to install onto your computer.
2Drag and drop the files onto the Send To Handheld droplet:
a. Drag and drop the file(s) or folder onto the
Send To Handheld droplet in the Palm folder.
b. In the Send to Handheld dialog box, select
your username and click OK.
3Synchronize your handheld with your computer.
Done
Tip
In Mac OS X, you can make
the Send To Handheld
droplet a permanent part
of your desktop by
dragging the droplet to the
Dock. Then simply drag
files you want to transfer to
your handheld onto the
droplet in the Dock.
Tip
Use the Send To
Handheld droplet to
install music files, photos,
and videos to your
handheld
Tungsten™ T5 Handheld 98
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Using commands in the HotSync menu
MAC ONLY
0
1Copy or download the application you want to install onto your computer.
2Select the files to install on your
handheld:
a. In the Palm folder, double-
click the HotSync Manager.
b. Select the HotSync menu, and
then select Install Handheld
files.
c. In the User pop-up menu,
select the name that
corresponds to your
handheld.
d. Click Add to List.
e. Select the file(s) you want to
install.
Continued
Tip
To move applications
between your handheld
and the expansion card,
click Change Destination.
Use the arrows to move
the files, and then click
OK.
Tip
If you do not see the
application or file in the
folder, go to the folder
that contains the
application you want to
install.
Tungsten™ T5 Handheld 99
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Using File Transfer to transfer info to your handheld
On a Mac computer, use Drive Mode to move files to your handheld’s internal drive.
WINDOWS ONLY
On a Windows computer, File Transfer provides a live window onto your handheld's large internal
drive. Use File Transfer to copy, move, and manage files and folders on your handheld. File
Transfer copies and moves items instantly; you do not need to synchronize. With File Transfer you
can also work on your handheld even while transferring files.
Using File Transfer, quickly move and carry large amounts of your important Office files, photos,
music, videos, and other files or folders on your handheld. Access and edit this information on
your handheld or, using Drive Mode, from another computer (computer must support standard
USB removable drives).
File Transfer installs automatically when you install Palm Desktop software.
Applications, files, and folders moved to your handheld's internal drive with File
Transfer are not automatically backed up during synchronization. Use File Transfer to copy or
move the updated files and folders to your computer, or to back up the contents of your
handheld's entire internal drive to your computer.
3Install the files on your handheld:
a. Click Add File.
b. Close the Install Handheld Files window.
c. Synchronize your handheld with your computer.
Done
Tip
If you have an expansion
card inserted into your
handheld’s expansion
slot, you can view and
work with files and
folders on the card in the
File Transfer window in
exactly the same way as
files on the internal
drive—copying, moving,
and so on. You can also
copy and move files
between the internal
drive and the card.
NOTE
IMPORTANT
[!]
Tungsten™ T5 Handheld 100
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
0
0
1Open File Transfer:
a. Connect the USB sync cable to the USB port on the back of your computer,
and then insert the other end into your handheld.
b. Double-click the File Transfer icon on your computer desktop to open the
File Transfer window. The File Transfer window opens to display the
contents of the internal drive on your handheld; if an expansion card is
inserted into your handheld’s expansion slot, the window displays the card’s
contents as well.
If another task is running that uses the USB sync cable—such
as synchronizing or transferring music files with RealPlayer—File Transfer waits
until the task is complete before displaying the contents of your handheld or an
expansion card.
Continued
Tip
Use File Transfer to back
up the contents of your
handheld’s internal drive
to your main computer. In
the File Transfer window,
right-click the folder next
to the handheld icon, and
then click Save to PC.
IMPORTANT
[!]
Tungsten™ T5 Handheld 101
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Cont’d.
File Transfer recognizes any security preferences you set for your
handheld. For example, if your handheld is locked, File Transfer displays an
alert message stating that you must unlock your handheld before using File
Transfer. A message also appears if your handheld is not connected to your
computer or is unavailable for any other reason.
2Drag, copy, or move files, folders, or applications from the desktop into the File
Transfer window to the location you want on your handheld’s internal drive.
If you use File Transfer to install an application in the Applications
folder on your internal drive—and if the application is designed to run from a
flash drive—you can run the application on your handheld.
3Work with files on your
handheld:
a. Press the Files button .
b. Browse to find the file you
want.
c. Select the file to open it.
If there is no
application for the file, a beep
alert sounds.
Continued
NOTE
NOTE
NOTE
Tungsten™ T5 Handheld 102
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
4Access or move files from your handheld to a computer that has File Transfer
installed:
Use Drive Mode if you are at a computer that does not have File
Transfer installed. The computer must support standard USB removable drives.
a. Connect the USB sync cable to the USB port on the back of the computer,
and then insert the other end into your handheld.
b. Double-click the File Transfer icon on the computer desktop to open the
File Transfer window. The File Transfer window opens to display the
contents of the internal drive on your handheld.
c. Access, move, or copy files from the File Transfer window to the computer
desktop.
Unlike Windows Explorer, you cannot double-click a file in File
Transfer to open it. If you double-click a file, you are prompted to save it to your
computer and then to open and work with the file on your computer. After
working on the file, you can copy it or move it back to your handheld with File
Transfer.
Done
Did You Know?
You can work with files
and folders in the File
Transfer window in many
of the same ways that you
work with files and
folders in Windows
Explorer. For example,
click a plus sign to the left
of a folder name to view
the contents of a folder;
select multiple items
using the Control or Shift
buttons on your
keyboard; or click the
Refresh button to view
updated contents of the
handheld’s internal drive
or expansion card.
You can also manage files
or folders by right-
clicking a file or folder
name to open a menu
that lets you rename,
move, copy, delete, and
perform other tasks on
the file or folder.
NOTE
IMPORTANT
[!]
Tungsten™ T5 Handheld 103
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Using Drive Mode to work with info on another
computer
On a Mac computer, use Drive Mode to move files between a computer and your handheld’s
internal drive.
If you are at a Windows computer that doesn’t have File Transfer installed—a computer at a hotel
or your friend’s house, for example—use Drive Mode to open, move, or copy files on your
handheld. With Drive Mode, your handheld connects to your computer like an external USB
removable drive.
The computer must support standard USB removable drives in order for you to use Drive Mode
with the computer. Most current operating systems such as Windows 2000, Windows XP, and
Mac OS X support USB removable drives.
While you’re using Drive Mode, you cannot use any other feature of your handheld,
including using File Transfer or synchronizing. You can, however, continue to receive alerts such
as notifications of appointments or new email messages. If you select an alert or attempt to use
your handheld in some other way such as pressing a quick button, a message appears asking if
you want to continue using Drive Mode or disconnect from Drive Mode to use your handheld.
Tip
When you use File
Transfer or Drive Mode,
remember to bring your
USB sync cable and AC
charger with you, so you
can connect to other
computers.
NOTE
Tungsten™ T5 Handheld 104
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
0
1Turn on Drive Mode:
a. Go to Applications and select
Drive Mode .
b. Select Turn Drive Mode On.
2Prepare your handheld and your computer:
a. Connect the USB sync cable to the USB port on the back of the computer,
and then insert the other end into your handheld.
b. Connect the AC charger cable to the USB sync cable, and then plug it into a
power outlet.
Continued
Tip
If you are formatting your
handheld’s internal drive
or an expansion card
while in Drive Mode, be
sure to select the file
system type FAT—do not
select FAT32 or any other
file system type. If you
select any other file
system type, your
handheld cannot
recognize the information
on the internal drive or
the card.
Tungsten™ T5 Handheld 105
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
3Open My Computer or Windows Explorer on a Windows computer, or Finder on
a Mac computer. Look for the icon representing your handheld in the list of
available drives on the computer. On a Windows computer, an icon appears for
an expansion card also. On a Mac computer, an expansion card icon appears
only if a card is inserted in your handheld’s expansion slot.
On a Windows computer, if there is no card inserted in your
handheld’s expansion slot and you try to work with the expansion card icon in
My Computer or Windows Explorer, an error message appears.
4Work with the files on your handheld as you would on any other external
removable drive.
Continued
NOTE
Handheld appears as
removable drive
Expansion card
appears as
removable drive
Did You Know?
You can work with files
and folders on your
handheld in Drive Mode
in exactly the same way
that you work with any
other file or folder in My
Computer, Windows
Explorer, or Finder.
Unlike in File Transfer,
you can double-click a file
from the computer’s
window to open it from
your handheld in Drive
Mode.
Tungsten™ T5 Handheld 106
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Other ways of managing information
You can move and manage information on your handheld and your computer in the following
additional ways:
• Importing information from other applications into Palm Desktop software
• Restoring archived info on your computer
• Installing additional applications from the software installation CD
• Checking space and version numbers of applications on your handheld
5When you have finished working with Drive Mode, do the following:
To avoid losing any information that was transferred, be sure
to follow these steps to disconnect from Drive Mode before you unplug your
handheld from your computer.
a. Eject the handheld from your Windows computer by selecting the Safely
Remove Hardware (XP) or Unplug or Eject Hardware (2000) icon in the
taskbar in the lower-right corner of your computer screen. On a Mac
computer, select the Eject command from the File menu or drag the drive
icon to the Eject icon on the Dock.
b. Select Turn Drive Mode Off on your handheld screen, and then select Turn
Off.
Done
Tip
If you are working with an
expansion card, you must
eject the card from the
computer (using the Eject
command in Windows or
dragging the card to the
Eject icon on the Dock for
Mac) before removing the
card in order to avoid
losing info on the card.
IMPORTANT
[!]
Tungsten™ T5 Handheld 107
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Importing information from other applications
Do you have information on your computer in spreadsheets or databases and want to transfer it to
your handheld? Don’t spend time retyping it. Instead, import the info into Palm Desktop software.
Palm Desktop software can import the following types of files:
Calendar vCal/iCal (VCS/ICS) and Calendar archive (DBA)
Contacts vCard (VCF), comma-delimited (CSV, TXT), tab-delimited (TAB, TSV, TXT), Contacts
archive (ABA)
Memos Comma-delimited (CSV, TXT), tab-delimited (TAB, TSV, TXT), Memos archive (MPA),
Text (T X T)
Ta s k s Tasks archive (TDA)
WINDOWS ONLY
0
1Save the file on your computer in one of the accepted formats.
2Import the file into Palm Desktop software:
a. Double-click the Palm Desktop icon on your computer desktop.
b. Click the icon in the launch bar for the application you want to import the
information into.
Continued
Tip
Palm Desktop Help has
lots of information about
importing from other
applications, including
step-by-step instructions.
Open the Help menu in
Palm Desktop software
and select Palm Desktop
Help for more details.
Tungsten™ T5 Handheld 108
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Cont’d.
c. Click File, and then click
Import.
d. Follow the onscreen
instructions to map the fields
in your file to the fields in
Palm Desktop software, and
import the file.
3Synchronize your handheld with your computer.
Done
Imported
fields
Tungsten™ T5 Handheld 109
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
MAC ONLY
0
Restoring archived items on your computer
In many applications, you can save a copy of an item that you deleted from your handheld or
desktop software to an archive folder on your computer. This frees up space on your handheld,
while ensuring the information is available if you need it in the future.
You can restore individual entries or an entire archive file to the related application in your desktop
software. The Palm Desktop online Help and the Microsoft Outlook online Help have lots of info
about how to restore archived files. Refer to these Help files for details.
1Save the file on your computer in one of the accepted formats.
2Import the file into Palm Desktop software:
a. Double-click the Palm Desktop icon in the Palm folder on your computer.
b. Click the icon on the toolbar for the application into which you want to
import information.
c. Click File, and then click Import.
d. Follow the onscreen instructions to import the file.
3Synchronize your handheld with your computer.
Done
Tungsten™ T5 Handheld 110
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Installing the additional software from the CD
Your handheld comes with many applications that are already installed and ready to use. The CD
that came with your handheld includes lots of other applications to make your handheld even
more useful and more fun. You can install these applications at any time.
WINDOWS ONLY
0
1Insert the CD into your computer.
2On the Discover Your Handheld screen, click Add software to your handheld.
3Follow the onscreen instructions to install the applications you want to install.
4Synchronize your handheld with your computer.
Done
Tungsten™ T5 Handheld 111
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
MAC ONLY
0
Checking space and version numbers
Before you install a file or an application, it’s important to make sure you have enough space for it.
You may also want to check the version number of applications that are already on your handheld
or expansion card, in case you’re interested in upgrading them.
1Insert the CD into your computer.
2Double-click the Essential Software folder.
3Install the applications you want to install.
4Synchronize your handheld with your computer.
Done
Tungsten™ T5 Handheld 112
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
0
1Open the Info dialog box:
a. Go to Applications and select HotSync .
b. Open the menus.
c. Select Info on the App menu.
2View space info and version
numbers:
a. Select the Device pick list and
select one of these options:
Handheld Get information
about applications stored on
your handheld.
Expansion card name Get
information about applications
stored on your expansion card.
Continued
Pick list
Tungsten™ T5 Handheld 113
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Removing information
You can remove applications from your handheld, and remove Palm Desktop software from your
computer.
Removing an application from your handheld
If you run out of memory or decide that you no longer want some applications you installed, you
can remove them from your handheld or from an expansion card.
You can only remove add-on applications, patches, and extensions that you install. You
cannot remove the applications that are part of the operating system of your handheld.
0
Cont’d.
b. Select one of the following options, and then select Done:
Version Displays the version numbers of all of your applications.
Size Shows how much space each application occupies. The bar at the top
shows the total space currently in use on your handheld or expansion card.
Records Shows the number of records in an application.
Done
1Go to Applications.
Continued
NOTE
Tungsten™ T5 Handheld 114
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Removing Palm Desktop software from your computer
WINDOWS ONLY
Mac computers do not provide an option for uninstalling Palm Desktop software.
If you think you’ll never want to synchronize your handheld with your computer again, you can
remove Palm Desktop software from your computer. This process removes only the application
files. The information in your Users folder remains untouched.
If you remove Palm Desktop software, you also remove the synchronization
software and can no longer synchronize your information. Even if you want to synchronize with
2Open the Delete dialog box:
a. Open the menus.
b. Select Delete from the App menu.
3Delete the application:
a. Select the Delete From pick list, and then select Handheld or an expansion
card.
b. Select the application that you want to remove, and then select Delete.
c. Select Yes, and then select Done.
Done
NOTE
IMPORTANT
[!]
Tungsten™ T5 Handheld 115
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
another personal information manager, like Microsoft Outlook, you must leave Palm Desktop
software installed on your computer.
You may have to modify these steps to correspond with the operating system on your
computer.
0
1Open Add/Remove Programs:
a. From the Start menu, select Settings, and then select Control Panel.
b. Double-click the Add/Remove programs icon.
2Remove Palm Desktop software:
a. Click Change or Remove
Programs.
b. Select Palm Desktop software,
and then click Remove.
c. Click Yes in the Confirm File
Deletion box.
d. Click OK, and then click Close.
Done
NOTE
Change or Remove Programs
Tungsten™ T5 Handheld 116
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer
Related topics
Click a link below to learn about these related topics:
0
Setting Up Switching between Palm Desktop software and Microsoft Outlook
Moving Around • Opening applications
• Using menus
RealPlayer • Transferring files from a CD to your handheld or to an expansion card
• Listening to audio files on your handheld
VersaMail Synchronizing email messages on your handheld with email messages on
your computer
Common
Questions
Answers to frequently asked questions about moving and managing
information between your handheld and your computer
M
y
H
an
dh
e
ld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
mytungstent5.
Support
If you’re having problems
with moving and managing
information or with anything
else on your handheld, go to
www.palmOne.com/
support/tungstent5.
Tungsten™ T5 Handheld 117
CHAPTER 6
Managing Your Contacts
Say good-bye to a paper address book
that you need to update manually
every time someone moves, changes
their email address, or gets a new work
extension. With Contacts, not only is it
easy to enter information such as
names, addresses, and phone
numbers, but it is just as quick to view,
update, and organize contact
information.
You can easily share info with other
handhelds and dial phone numbers or
send messages directly from a contact
entry using your handheld’s built-in
Bluetooth® wireless technology and a
compatible mobile phone. You can
even add photos of your loved ones
directly to their contact information
screen.
Benefits of Contacts
• Carry all your business and personal
contact information in your hand
• Keep track of who is who
• Keep in touch
I
n t
hi
s c
h
apter
Adding a contact
Copying contact information
into multiple contacts
Locating a contact on your
list
Deleting a contact
Customizing the Contacts
list
Making connections from
Contacts
Working with Contacts on
your computer
Related topics
Tungsten™ T5 Handheld 118
CHAPTER 6 Managing Your Contacts
Adding a contact
0
1Press the Contacts button.
2Add your contact information:
a. Select New.
b. Select each field where you want to enter information, and enter it. Select
the scroll arrows to view more fields.
Continued
Tip
If the first character you
enter in the Last Name or
Company field is an
asterisk (*) or another
symbol, that record
always appears at the top
of the Contacts list. That’s
useful for an entry like “If
Found Call [your phone
number].”
Did You Know?
You can also enter one or
more contacts on your
desktop computer, and
then copy them to your
handheld by
synchronizing.
Tungsten™ T5 Handheld 119
CHAPTER 6 Managing Your Contacts
Cont’d.
The following fields contain features to help you enter information quickly:
All fields except numeric and email fields The first letter is automatically
capitalized.
Title, Company, City, and State As you enter letters, a match appears if you
have one on your Contacts list. For example, if you enter S, Sacramento might
appear, and if you then enter a and n, San Francisco might replace Sacramento.
When the word you want appears, select the next field.
Address You can enter up to three addresses, each containing five fields: Addr,
City, State, Zip Code, and Country. You can designate an address as work (W),
home (H), or other (O). By default, the first address is designated as work.
3[ & ] OPTIONAL Add a photo:
a. Select the Picture box.
b. Select a picture from palmOne Media.
c. Select Done.
Continued
Tip
To learn how to download
photos to your handheld,
see palmOne™ Media.
Tip
If multiple contacts share
information, such as a
company name and
address, you can enter
the first contact, and then
copy the information into
other contacts.
Tungsten™ T5 Handheld 120
CHAPTER 6 Managing Your Contacts
4[ & ] OPTIONAL Add a
birthday:
a. Select the Birthday box.
b. Use the left and right arrows
to move to and select the birth
year. Hold down either arrow
to scroll quickly through the
years.
c. Select the month and date.
5After you finish entering all the information you want, select Done.
That's it. Your handheld automatically saves the contact. Make
sure you have a current backup. Synchronize often.
Tip
If you want a reminder
about a birthday, check
the Reminder box, enter
the number of days
before the birthday that
you want to see the
reminder, and then select
OK.
Did You Know?
Birthdays you enter in
Contacts appear as
untimed events in
Calendar. If you update
the birthday in Contacts,
it automatically updates
in Calendar as well.
Done
Tungsten™ T5 Handheld 121
CHAPTER 6 Managing Your Contacts
Entering additional contact information
The Contact Edit screen displays certain fields by default. You can customize the Contact Edit
screen to display additional fields.
0
1Press Contacts .
2Display additional contact fields:
a. Select the contact you want, and then select Edit.
b. Select the plus button on the lower-right corner of the Contact Edit screen.
c. Select the field you want displayed from the list. The field appears in a preset
location on the Contact Edit screen.
Done
Tip
Additional fields appear
in a contact only if you
enter info into them. If
you leave a field blank, it
does not appear the next
time you open the
Contact Edit screen. Also,
additional fields apply
only to the current
contact; you can
duplicate contact
information if you need to
apply the same fields to
multiple contacts.
Did You Know?
Each field type can be
displayed a certain
number of times, up to a
preset maximum. Once
you reach this maximum,
the field type no longer
appears on the pop-up
list. For example, you can
display up to seven
Phone/Email fields.
Tip
Select the Note icon next
to the plus button to add a
note to the contact.
Select here
Note icon
Tungsten™ T5 Handheld 122
CHAPTER 6 Managing Your Contacts
Selecting contact field types
You can select the types of phone numbers (work, home, mobile, pager, and so on), as well as
specify the instant messenger (IM) account, that you associate with a contact.
0
1Press Contacts .
2Customize the contact field type:
a. Select the contact you want, and then select Edit.
b. Select the pick list next to the field you want to change and select the new
field type you want. Available fields include phone number, email address,
and instant messenger (IM) fields.
You must set up an instant messenger account with a service
provider and download instant messaging software to use instant messaging
on your handheld.
Done
Tip
Any changes you make to
field types apply only to
the current contact. You
can duplicate contact
information if you need to
apply the same contact
fields to multiple
contacts.
Did You Know?
The email address field
type is located on the
same pick list as the
phone number fields. IM
field types are located on
a separate pick list.
NOTE
Select
triangle
Tungsten™ T5 Handheld 123
CHAPTER 6 Managing Your Contacts
Defining custom fields
You can define the custom fields that appear at the end of the Contact Edit screen to display any
additional contact information you want, such as spouse’s or children’s names, favorite color, or
any other information.
0
1Press Contacts .
2Define the custom fields:
a. Select the contact you want,
and then select Edit.
b. Open the menus.
c. Select Options, and then
select Rename Custom Fields.
d. Enter names for up to nine
custom fields, and then select
OK.
Done
Tungsten™ T5 Handheld 124
CHAPTER 6 Managing Your Contacts
Selecting a contact as your business card
You can create a contact with your own information and select it as your business card by opening
the Record Menu and selecting Business Card. You can then beam or send your business card to
other handhelds. To beam your business card quickly, press and hold the Contacts application
button for approximately two seconds.
0
1Press Contacts .
2Create a business card:
a. Select the contact you want, or create a new contact with your own contact
information.
b. Open the menus.
c. Select Business Card on the Record menu.
Done
Tungsten™ T5 Handheld 125
CHAPTER 6 Managing Your Contacts
Copying contact information into multiple contacts
You can quickly make a copy of a contact so that you can edit only the fields you need to change.
For example, if two of your contacts have the same work address or phone number, duplicating
the first contact simplifies entering information in the second.
0
1Press Contacts .
2Duplicate a contact:
a. Select the contact you want, and then select Edit.
b. Open the menus.
c. Select Record, and then select Duplicate Contact.
Done
Tip
You can also duplicate a
contact in the Contacts
desktop application by
highlighting a contact in
the Contacts list, and then
selecting Edit Copy.
Create a new contact,
select the Note icon, and
then paste the info into a
note. Then cut and paste
the text into the correct
field in the new contact.
Did You Know?
If you duplicate a contact
and do not edit the name,
the contact appears in the
Contacts list as “<Last
name>, <First name>
Copy.”
Tungsten™ T5 Handheld 126
CHAPTER 6 Managing Your Contacts
Locating a contact on your list
0
1Press Contacts .
2Search for the contact:
a. Select the Look Up line at the
bottom of the screen and
enter the first letter of the
name you want to find.
b. Enter the second letter of the
name, and so on, until you
can easily scroll to the contact
you want.
3Select the contact to open it.
Done
Tip
You can also press Right
on the 5-way navigator
(or select the Quick Look
Up icon at the top of the
screen) to open the Quick
Look Up line. Press Up
and Down to select the
letter of the name you
want in each box, and
press Right to move to
the next box.
Did You Know?
The Phone Lookup
feature lets you add
contact information
directly into certain other
applications on your
handheld. For example,
you can add a name and
phone number to a
memo or task.
Tungsten™ T5 Handheld 127
CHAPTER 6 Managing Your Contacts
Deleting a contact
0
1Press Contacts .
2Open the Delete Contact dialog
box:
a. Locate the contact you want.
b. Open the menus.
c. Select Delete Contact on the
Record menu.
3[ & ] OPTIONAL Check the box to save an archive copy of the contact on your
computer.
4Select OK.
Done
Tip
You never know when
you’re going to need to
look up an old business
associate. If you save an
archive copy of your
deleted contacts, you can
refer to them later by
importing them.
Tungsten™ T5 Handheld 128
CHAPTER 6 Managing Your Contacts
Customizing the Contacts list
By default, the Contacts list displays the work phone number for a contact; if no work phone
number is entered, another entry is displayed. You can customize a contact’s settings to display
different information on the Contacts list. You can also customize the appearance of the list.
0
1Press Contacts .
2Open the Contact Details dialog box:
a. Select the contact you want.
b. Select Edit, and then select Details.
3Specify the information
displayed with a contact:
a. Select the Show in List pick
list, and select the information
that you want to appear in the
Contacts list for this contact.
b. Select OK.
Continued
Did You Know?
If you select Work, Home,
Fax, Other, Main, Pager,
or Mobile from the pick
list, the first letter of your
selection appears next to
the contact in the
Contacts list—for
example, W for Work. If
you select email, no letter
appears next to the
contact.
Tip
You can also use the
Contact Details dialog
box to assign a contact to
a category or to mark a
contact as private.
Tungsten™ T5 Handheld 129
CHAPTER 6 Managing Your Contacts
4Customize the appearance of the Contacts list:
a. From the Contacts list, open the menus.
b. Select Options, and then select Preferences.
c. Select the display options you want:
Remember last category Check the box if you want Contacts to display the
last category shown when you return to it from another application. If the
box is unchecked, Contacts opens to the All category.
List by Select whether to sort the Contacts list by last name and first name
or by company and last name.
Done
Tungsten™ T5 Handheld 130
CHAPTER 6 Managing Your Contacts
Making connections from Contacts
You can set up your contacts so that you can do tasks like dialing a phone number; creating an
email or text message; accessing the web; or sending an instant message (requires additional
software, sold separately) directly from a contact screen. Contacts gives you two tools to perform
these tasks:
Quick Connect Lets you select a connection type and opens the application for making that type
of connection directly from a contact’s information screen.
Tap-to-Connect Opens the application to perform a connection task directly by selecting the
appropriate entry (phone number, email address, and so on) from a contact’s information screen.
Using Quick Connect
If you have a compatible mobile phone (sold separately) that includes Bluetooth technology, you
can use Quick Connect to dial a phone number; address an email or a text message, go to a
website, or send an instant message (requires additional software, sold separately) directly from a
contact.
0
1Press Contacts .
Continued
Before You Begin
[!]
You must complete all the
prerequisites for the
email and messaging
applications.
To use Quick Connect
with your handheld’s
built-in Bluetooth
technology, you must set
up a phone connection.
To use it with your
handheld’s IR port, run
Phone Link Updater, and
then use the Phone Link
application to set up a
phone connection.
Tungsten™ T5 Handheld 131
CHAPTER 6 Managing Your Contacts
2Make a connection using Quick Connect:
a. Select the contact you want.
b. Press Right on the 5-way or select the Quick Connect icon at the top of
the screen to open the Quick Connect dialog box.
c. Select the type of connection you want. For example, select a phone number
to dial the number on your mobile phone, or select an email address to open
the email application to a new message containing that address in the To
field.
Done
Tungsten™ T5 Handheld 132
CHAPTER 6 Managing Your Contacts
Customizing Quick Connect settings
You can specify which application opens when you choose a Contacts record field, and whether to
add a prefix to each phone number.
0
1Press Contacts .
2Customize Quick Connect settings:
a. Select the contact you want.
b. Press Right on the 5-way or
select the Quick Connect icon
at the top of the screen
to open the Quick Connect
dialog box.
c. Select Settings and enter the
settings you want:
Number prefix Check the box and enter a prefix to add a prefix to all dialed
phone numbers.
A prefix is not added to any number that begins with a “+” character.
All other fields Select each pick list and select the application you want to use
to connect by that method.
d. Select OK.
Done
NOTE
Tungsten™ T5 Handheld 133
CHAPTER 6 Managing Your Contacts
Using Tap-to-Connect
With Tap-to-Connect, you can select a contact and dial a phone number or address an email or text
message by selecting the appropriate entry on the contact screen. By default, Tap-to-Connect is
not enabled.
0
1Press Contacts .
2Enable Tap-to-Connect:
a. From the Contacts list, open the menus.
b. Select Options, and then select Preferences.
c. Select Enable Tap-to-Connect, and then select OK.
Continued
Before You Begin
[!]
You must have a
compatible mobile phone
(sold separately) that
includes Bluetooth
wireless technology, and
you must complete all the
prerequisites for the
email and messaging
applications.
To use Tap-to-Connect
with your handheld’s
built-in Bluetooth
technology, you must set
up a phone connection.
To use it with your
handheld’s IR port, run
Phone Link Updater and
then use the Phone Link
application to set up a
phone connection.
Tungsten™ T5 Handheld 134
CHAPTER 6 Managing Your Contacts
3Make a connection with Tap-to-Connect:
a. Select the contact you want.
b. Select the entry you want to use to connect. For example, to dial a phone
number, select the number you want to dial. To address an email message,
select an email address.
c. Select the entry to edit it if necessary. For example, you might need to add
an area code or country code to a phone number.
Done
Select to edit
Tungsten™ T5 Handheld 135
CHAPTER 6 Managing Your Contacts
Working with Contacts on your computer
Use Contacts on your computer to view and manage the contacts you create on your handheld.
Check out the online Help in Palm®Desktop software to learn how to use Contacts on your
computer. The online Help includes info about the following topics:
• Viewing, copying, and deleting contacts
• Editing contact details
• Marking contacts private
• Showing, masking, and hiding private contacts
• Printing contacts
• Changing between the list, contact info, and Contact Edit views
• Adding notes to a contact
• Adding a date and time stamp to a contact
• Organizing contacts into categories
• Sharing contacts
WINDOWS ONLY
To open Contacts on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Contacts on the launch bar.
MAC ONLY
To open Contacts on your computer, launch Palm Desktop software from the Palm folder, and then
click Addresses.
Tungsten™ T5 Handheld 136
CHAPTER 6 Managing Your Contacts
Related topics
Click a link below to learn about these related topics:
Moving
Around
• Opening applications
• Using menus
• Synchronizing with Palm Desktop software and Outlook
Categories Organizing contacts by type and sorting them
Entering
Information
Transferring contact information from other applications such as databases,
spreadsheets, and other organizer software
Privacy Keeping contacts private by turning on security options
Sharing Sending contacts to other Bluetooth devices by using Bluetooth wireless
technology on your handheld
VersaMail Sending contacts as attachments to email messages
SMS Sending contacts as part of a text message
M
y
H
an
dh
e
ld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
mytungstent5.
Support
If you’re having problems
with Contacts or with
anything else on your
handheld, go to
www.palmOne.com/
support/tungstent5.
Tungsten™ T5 Handheld 137
CHAPTER 7
Managing Your Calendar
Staying on top of your schedule is an
important part of being productive
both at work and at home. Calendar
can help you remember appointments
and spot schedule conflicts. You can
view your calendar by day, week, or
month, or as an agenda list that
combines your list of tasks with your
appointments.
Benefits of Calendar
• Track current, future, and past
appointments
• Stay on top of deadlines
• Carry one calendar
• Spot schedule conflicts
I
n t
hi
s c
h
apter
Scheduling events
Color-coding your schedule
Setting an alarm
Rescheduling an event
Deleting events
Checking your schedule
Customizing your calendar
Working with Calendar on
your computer
Related topics
Tungsten™ T5 Handheld 138
CHAPTER 7 Managing Your Calendar
Scheduling events
Use Calendar to manage your schedule. You can enter appointments, events without a start time,
events that repeat at regular intervals, and events that span a period of time.
Scheduling an appointment
0
1Open Day View:
a. Press the Calendar button.
b. Select the Day View icon .
2Select the date of the appointment:
a. Select Go To.
b. Select the arrows to select the
year.
c. Select the month.
d. Select the date.
Continued
»
Key Term
Event The name for an
entry in the Calendar
application, including
appointments, birthdays,
reminders, recurring
meetings, and so on.
Tip
You can also scroll to a
date by pressing Right or
Left on the 5-way or by
selecting the arrows at
the top of the Day View
screen.
Did You Know?
You can use more than
one line to describe an
appointment.
Day View icon
Go To
Tungsten™ T5 Handheld 139
CHAPTER 7 Managing Your Calendar
3Select the line next to the time the appointment begins, and enter a description.
4If the appointment is longer or shorter than an hour, set the duration:
a. In Day View, select the start time.
b. In the Set Time dialog box, select End Time.
c. Select the hour and minute lists to select the time the appointment ends.
d. Select OK.
That’s it. Your handheld automatically saves the appointment.
Make sure you have a current backup. Synchronize often.
Did You Know?
You can color-code your
calendar to file events in
categories. Each category
has its own color. You can
also mark events as
private to hide them from
prying eyes.
Did You Know?
If you are synchronizing
with Outlook on your PC,
you can select a time
zone when creating a
new event. Also, if you
created appointments in
Outlook that include
more than one person,
these persons appear
when you synchronize
with your handheld. You
can not edit this
information on your
handheld. Hour
list
Minute
list
Duration
Start time Description
Category marker
Done
Tungsten™ T5 Handheld 140
CHAPTER 7 Managing Your Calendar
Scheduling an event without a start time
Keep track of events that take place on a particular date but not at a particular time. For example,
you may want to enter holidays, anniversaries, and deadlines.
0
1Open Day View:
a. Press Calendar .
b. Select the Day View icon .
2Select the date of the event:
a. Select Go To.
b. Select the arrows to select the
year.
c. Select the month.
d. Select the date.
Continued
Did You Know?
Need to reserve a date
before you know the
details of the
appointment? Schedule
an event without a start
time.
Day View icon
Go To
Tungsten™ T5 Handheld 141
CHAPTER 7 Managing Your Calendar
3Add an unscheduled event line:
a. Select New.
b. Select No Time.
4Enter a description on the line
that appears at the top of the
screen.
A diamond appears in
the time column to show that the
event doesn’t start at a specific
time.
Done
Tip
You can change an event
without a time to a
scheduled appointment.
Select the event
description, select
Details, select the Time
box, and select the start
and end times.
NOTE
Tungsten™ T5 Handheld 142
CHAPTER 7 Managing Your Calendar
Scheduling a repeating event—standard interval
There’s no need to re-enter events that take place on a regular basis. Just set up a repeating event.
This is a great way to block out time for things like a daily walk with the dog, a weekly team
meeting, a monthly game night with friends, and annual events like anniversaries and holidays.
0
1Press Calendar .
2Enter the event you want to repeat, and then select the event description.
3Set the repeat interval:
a. Select Details.
b. Select the Repeat pick list and
select how often the event
repeats: Daily until, Every week,
Every other week, Every month,
or Every year.
If you select Daily, a dialog box appears for you to select the end
date.
c. Select OK.
Done
Tip
To select intervals such as
the 2nd Tuesday of every
month or the 3rd
Thursday in November of
every year, see
Scheduling a repeating
event—unusual interval.
NOTE
Tungsten™ T5 Handheld 143
CHAPTER 7 Managing Your Calendar
Scheduling a repeating event—unusual interval
Some events don’t fit neatly into the preset repeat intervals, so you need to set up your own
repeat intervals. For example, set aside time for a trip to the gym every other day, schedule a class
that meets on the 1st Wednesday of each month, or enter annual holidays that occur during a
particular time of month such as the 1st Monday in September or the 3rd week of November.
0
1Press Calendar .
2Enter the event you want to repeat, and then select the event description.
3Open the Change Repeat dialog box:
a. Select Details.
b. Select the Repeat pick list and select Other.
Continued
Tungsten™ T5 Handheld 144
CHAPTER 7 Managing Your Calendar
4Set the repeat interval:
a. Select Day, Week, Month, or Year as the repeat unit.
b. Select the Every line and enter the frequency at which the event repeats.
c. Select the End on pick list and select an end date, if needed.
d. If you selected Week in step c, select the day of the week the event repeats. If
you selected Month in step c, select Day to select the week within the month,
such as the 4th Thursday, or select Date to select the same date within the
month, such as the 15th.
e. Select OK.
Done
Tip
To enter holidays such as
Labor Day or
Thanksgiving, select
Month, enter 12 on the
Every line, and then
select Day as the Repeat
By setting.
Tungsten™ T5 Handheld 145
CHAPTER 7 Managing Your Calendar
Scheduling an event that is longer than a day
Reserve a block of time for events that span several days such as a vacation, conference, training
class, or an extended project.
0
1Press Calendar .
2Enter the event, and then select the event description.
3Set the repeat interval:
a. Select Details.
b. Select the Repeat pick list and
select Daily until.
c. Select the year, month, and date
when the event ends.
d. Select OK.
Done
Did You Know?
Reserve a specific block
of time during the day or
use events without times
to flag a series of dates.
For example, you can
reserve vacation time
from 6/23—6/30 using a
repeating event without a
time, and then schedule a
specific excursion from
9:00 to 3:00 on 6/24 and
dinner with a friend at
6:00 on 6/25.
Tip
Need to enter an event
that extends beyond
midnight? Enter an end
time that is earlier than
the start time.
Tungsten™ T5 Handheld 146
CHAPTER 7 Managing Your Calendar
Entering a location or a note for an event
Enter a description of the event’s location such as a restaurant, a conference room, or your friend’s
house. Enter a note such as dial-in info for a conference call or directions to a location.
0
1Press Calendar .
2Enter the event, and then select the event description.
3[ & ] OPTIONAL Enter the
location:
a. Select Details.
b. Select the Location field and
enter a description of the
location.
Continued
Tungsten™ T5 Handheld 147
CHAPTER 7 Managing Your Calendar
4[ & ] OPTIONAL Enter the note:
a. Select Note .
b. Enter the note text.
c. Select Done.
5Select OK.
The location name and a note icon appear next to the event
description in the Agenda View and in the Day View.
Done
Tungsten™ T5 Handheld 148
CHAPTER 7 Managing Your Calendar
Scheduling an event with a time zone
Time zones only work if you are synchronizing with Outlook. Palm®Desktop
software does not recognize time zones.
Selecting a time zone when creating a new event allows you to travel and have your events
automatically adjust to the time zone in your new location. When you schedule an event, set the
time zone and time the event occurs in the location of the event. The event automatically adjusts
on your schedule based on the primary location you have set on your handheld.
When you travel, you can change the primary location on your handheld and the event
automatically adjusts on your schedule to the correct time according to the time zone of the new
primary location.
Only events that have a time zone setting adjust when you change the primary time
zone on your handheld. Events that do not have a time zone setting remain at their set time.
0
1Press Calendar .
Continued
IMPORTANT
[!]
Did You Know?
You can also set a
preference to
automatically include a
time zone whenever you
create a new event. Open
the Options menu and
select Preferences. Select
New events use time
zones. Only new events
created after the
preference is set are
affected.
NOTE
Tungsten™ T5 Handheld 149
CHAPTER 7 Managing Your Calendar
Color-coding your schedule
Use color-coding to quickly spot different types of events. For example, make all your family
appointments green, your work appointments blue, and your appointments with friends yellow.
2Set the time and the time zone:
a. Enter the event.
b. Set the time for the event as it is
scheduled at the location where
it occurs.
c. Select the time zone pick list and
select a city within the time zone
that the event is located.
d. Select OK.
Done
Time zone
pick list
Tungsten™ T5 Handheld 150
CHAPTER 7 Managing Your Calendar
Managing your color-codes
Each color-code represents a category of events. You can assign each category a name and select
which color you want to assign to it.
0
1Open Day View:
a. Press Calendar .
b. Select the Day View icon
2Open the Edit Categories dialog box:
a. From Day View, select the event
description.
b. Select Details.
c. Select the Category pick list and
select Edit Categories.
Continued
Day View icon
Category
marker
Tungsten™ T5 Handheld 151
CHAPTER 7 Managing Your Calendar
3Select the color-code for the category:
a. Select New or select a category, and then select Edit.
b. Enter or edit the category name.
c. Select the color you want to give this category.
d. Select OK, and then select OK two more times.
The category name and its color-coded marker appear on the
category list.
Done
Tungsten™ T5 Handheld 152
CHAPTER 7 Managing Your Calendar
Assigning a color-code to an event
0
1Press Calendar .
2Enter the event you want to color-code.
3Select the category marker next to the description, and then select a category
from the list.
In Agenda View and Day View the category marker next to the
event is color-coded. In Week View and Month View the symbol
for the event is color-coded.
Did You Know?
In Day View and Month
View you can set the
Display Options to show
the category list so that
you can view all your
events or just the events
for a single color-code.
Category
marker
Done
Tungsten™ T5 Handheld 153
CHAPTER 7 Managing Your Calendar
Setting an alarm
0
1Press Calendar .
2Enter the event you want to assign an alarm to, and then select the event
description.
3Set the alarm:
a. Select Details.
b. Check the Alarm box.
c. Select the pick list and select
Minutes, Hours, or Days.
d. Enter how many minutes,
hours, or days before the
event you want the alarm to
sound, and then select OK.
Done
Tip
You can customize your
alarm settings in the
Calendar Preferences
dialog box.
Did You Know?
If you set your alarms in
World Clock instead of
Calendar, you have
different alarm sound
choices. Keep in mind
that since World Clock
alarms aren’t tied to a
specific event, you won’t
see an event description
when a World Clock alarm
sounds.
Did You Know?
When you set an alarm, a
little alarm clock appears
to the right of the event
description.
Tungsten™ T5 Handheld 154
CHAPTER 7 Managing Your Calendar
Rescheduling an event
0
1Press Calendar .
2Go to the event you want to reschedule:
a. From Day View, select Go To.
b. Select the year, month, and date of the event.
c. Select the event description, and edit it if necessary.
If you edit the description of a repeating event, the new
description appears in all instances of the event.
3Change the date and time:
a. Select Details.
b. Select the Time box and
select the new start and end
times.
c. Select the Date box and select
the new date.
d. Select OK.
Continued
Tip
You can also use the
Event Details dialog box
to change the alarm,
location, category, repeat,
and privacy settings.
IMPORTANT
[!]
Tungsten™ T5 Handheld 155
CHAPTER 7 Managing Your Calendar
4If you’re changing a repeating
event, select one of the following
to select the event(s) you want to
apply the changes to:
Current Apply your changes to
only the selected instance of the
repeating event.
Future Apply your changes to the selected event and all instances of the
repeating event that occur at a later date.
All Apply your changes to the selected event and all past and future instances
of the repeating event.
Done
Tungsten™ T5 Handheld 156
CHAPTER 7 Managing Your Calendar
Deleting events
If an appointment is cancelled, you can delete it from your schedule. When deleting a repeating
event, you can indicate you want to delete just the selected event, or to include other instances of
the event. You can also delete all your old events that are before a selected time frame.
Deleting a specific event
0
1Press Calendar .
2Go to the event you want to delete:
a. From Day View, select Go To.
b. Select the year, month, and date of the event.
c. Select the event description.
3Open the Delete Event dialog
box:
a. Open the menus.
b. Select Delete Event on the
Record menu.
Continued
Tip
You can also delete a
specific event by
selecting the event,
selecting Details, and
then selecting Delete.
Tip
Many people find it useful
to refer to old events for
tax purposes. If you save
an archive copy of your
deleted events, you can
refer to them later by
importing them.
Tungsten™ T5 Handheld 157
CHAPTER 7 Managing Your Calendar
4[ & ] OPTIONAL Check the box to save an archive copy of the event on your
computer.
5Select OK.
6If you’re deleting a repeating
event, select one of the following
to select the event(s) you want to
delete:
Current Delete only the selected
instance of the repeating event.
Future Delete the selected event
and all instances of the repeating event that occur at a later date.
All Delete the selected event and all past and future instances of the repeating
event.
Done
Tungsten™ T5 Handheld 158
CHAPTER 7 Managing Your Calendar
Deleting all your old events
When you need more space on your handheld, or you just want to do some “housekeeping,” you
can delete all your old events.
0
1Press Calendar .
2Open the Purge dialog box:
a. Open the menus.
b. Select Purge on the Record
menu.
3Select the events to purge:
a. Select the Delete events older than pick list and select a time frame.
b. Check the Save archive copy on PC box if you want to place a copy of the
deleted events in an archive file on your computer the next time you
synchronize.
c. Select OK.
Done
Tungsten™ T5 Handheld 159
CHAPTER 7 Managing Your Calendar
Checking your schedule
Sometimes you want to look at your schedule for a particular date, while other times you want to
see an overview of a week or month.
Viewing your appointments and tasks together
The Agenda View shows your daily schedule and any items on your Tasks list that are overdue or
due today. If there’s room on the screen, the Agenda View also shows your schedule for the next
dates that have events scheduled on them.
0
1Press Calendar .
If Calendar is already open, select the Agenda View icon instead.
Continued
Tip
Press the Calendar button
repeatedly to cycle
through the four different
views.
Did You Know?
The Agenda View shows
how many unread
messages you have in the
VersaMail® application.
Did You Know?
You can use a favorite
photo as the background
for your Agenda View.
NOTE
Tungsten™ T5 Handheld 160
CHAPTER 7 Managing Your Calendar
2Do one of the following to view your schedule:
• Select an appointment to go to it in Day View.
• Select a task to go to it in Tasks.
Done
Agenda View icon
Location
No-time icon
Overdue task icon
Category marker
Tungsten™ T5 Handheld 161
CHAPTER 7 Managing Your Calendar
Viewing your daily schedule
Day View shows your daily schedule one day at a time. You can scroll between days in the current
week or jump to any other date.
0
1Open Day View:
a. Press Calendar .
b. Select the Day View icon .
Continued
Day View icon
Repeat icon
No-time icon
Alarm icon
Day selector
Note icon
Event duration
Birthday icon
Category marker
Tungsten™ T5 Handheld 162
CHAPTER 7 Managing Your Calendar
2Do any of the following to view your daily schedule:
• Select the day selector to view another day in the same week, select the
arrows to scroll to the previous or next week, or select Go To to choose a
specific date.
• Select the Repeat icon, the Alarm icon, or Details to open the Details dialog
box.
• Select the Note icon to view the note text.
• Select the Birthday icon to view the birthday entry.
• Select the category marker to assign the event to a color-code.
Done
Tungsten™ T5 Handheld 163
CHAPTER 7 Managing Your Calendar
Viewing your weekly schedule
Week View shows your schedule for an entire week. The time frames that appear on the screen are
based on the Start Time and End Time settings in Calendar Preferences.
0
1Open Week View:
a. Press Calendar .
b. Select the Week View icon
.
2Do any of the following to view your weekly schedule:
• Select the week selector to scroll between weeks, or select Go To to choose a
week.
• Select a date to go to that day in Day View.
• Select an event to view the event description and location.
• Select the scroll arrows to view events scheduled earlier or later in the day
during the selected week.
Done
Tip
You can also press Right
and Left on the 5-way to
scroll to the next or
previous week. To go to
Day View for a particular
day, press Center on the
5-way to insert a
highlight, press Right or
Left to select a day, and
then press Center on the
5-way again.
Did You Know?
Reschedule an event
within the same week by
dragging the event box to
the new time and day.
Week View icon
Event
No-time icon
Week selector
After-hours event
Multi-day event
Scroll arrows
Tungsten™ T5 Handheld 164
CHAPTER 7 Managing Your Calendar
Viewing your monthly schedule
Month View shows your schedule for a whole month. You can scroll between months or jump to
any other month.
0
1Open Month View:
a. Press Calendar .
b. Select the Month View
icon .
2Do any of the following to view your monthly schedule:
• Select the month selector to scroll to the previous or next month, or select Go
To to choose a specific month.
• Select a date to go to that day in Day View.
Done
Tip
You can also press Right
and Left on the 5-way to
scroll to the next or
previous month. To go to
Day View for a particular
date, press Center on the
5-way to insert a
highlight, press Right or
Left to select a date, and
then press Center on the
5-way again.
Tip
When you turn off the
input area, you can see
the month before and the
month after the currently
selected month.
Month View icon
Event
No-time icon
Month selector
Multi-day event
Tungsten™ T5 Handheld 165
CHAPTER 7 Managing Your Calendar
Viewing a yearly calendar
Year View shows a calendar for an entire year. You can scroll between years or jump to any other
year.
0
1Open Year View:
a. Press Calendar .
b. Select the Month View
icon .
c. Select Year.
2Do any of the following to view a yearly calendar:
• Select the year selector to scroll to the previous or next year, or select Go To
to choose a specific year.
• Select the scroll arrows to see months that don’t fit on the screen.
• Select a month to go to that month in Month View.
Done
Tip
You can also press Right
and Left on the 5-way to
scroll to the next or
previous month. To go to
Day View for a particular
date, press Center on the
5-way to insert a
highlight, press Right or
Left to select a date, and
then press Center on the
5-way again.
Tip
When you turn off the
input area, you can see
the entire year.
Month View icon
Scroll arrows
Year selector
Tungsten™ T5 Handheld 166
CHAPTER 7 Managing Your Calendar
Finding events that overlap
When an event starts before a previous event finishes, the events overlap. You can spot events
that overlap in Week View and in Day View.
Customizing your calendar
Control the appearance of your Calendar screens. Select display options for the Agenda View, Day
View, and Month View. The options you select for each view apply only to that view. You can also
choose alarm and start and end time settings.
Overlapping
events
Tungsten™ T5 Handheld 167
CHAPTER 7 Managing Your Calendar
Customizing display options for your calendar
0
1Press Calendar .
2Open the Display Options dialog
box:
a. Open the menus.
b. Select Options, and then
select Display Options.
3Select the Default View pick list and select the view you want to see when you
open Calendar.
Continued
Tungsten™ T5 Handheld 168
CHAPTER 7 Managing Your Calendar
4Set any of the following Agenda View display options:
Show Due Tasks Display tasks that are due today and tasks that are overdue.
Show Messages Display the number of read and unread email messages.
Background Use your favorite photo as the Agenda View background. Check
the Background box, select the photo thumbnail, and then select a photo.
Adjust the fade setting so that the text is easy to read against the photo.
5Select Day and set any of the
following Day View options:
Show Category List Display the
category pick list. By default, the
Category pick list doesn’t appear.
Show Time Bars Display the bars
that show the duration of an event
and event conflicts.
Compress Day View Avoid scrolling and display only the time period with
scheduled events.
Show Category Column Display the category marker between the time and
description. The color of the category marker indicates which category the
event is filed under.
Continued
Tip
If the text is difficult to see
against your new
background, select a
different Color Theme to
change the text color.
Tip
If you want to see the
hours when you have
nothing scheduled as well
as your appointments,
deselect Compress Day
View. But don’t forget to
scroll down to see the
events at the end of your
day, or hide the input area
and display as much of
Day View as possible.
Tungsten™ T5 Handheld 169
CHAPTER 7 Managing Your Calendar
6Select Month and set any of the
following Month View options:
Show Category List Display the
category pick list. By default, the
Category pick list doesn’t appear.
Timed Events Show events that
are scheduled for a specific time.
Untimed Events Show events
that are scheduled for a specific date, but not a specific time.
Daily Repeating Events Show events that repeat every day.
7Select OK.
Done
Tungsten™ T5 Handheld 170
CHAPTER 7 Managing Your Calendar
Setting alarm and time options
0.
1Press Calendar .
2Open the Preferences dialog box:
a. Open the menus.
b. Select Options, and then
select Preferences.
3Select the start and end times of your typical day.This time frame appears in
your Day View and Week View:
Continued
Tip
You can view and
schedule events in time
slots that are before or
after the start or end time.
You just need to scroll to
those time slots.
Tungsten™ T5 Handheld 171
CHAPTER 7 Managing Your Calendar
4Set any of the following alarm settings:
Alarm Preset Set an alarm for each new event. When you check this box, you
also need to enter the default number of minutes, days, or hours before the
event that the alarm sounds. For events without a time, the alarm settings are
based on midnight of the date of the event. The Alarm Preset settings appear as
defaults for each new event, but you can change these settings in the Details
dialog box for individual events. If you don’t want to use alarms for most of
your events, don’t check this box.
Alarm Sound Select the sound the alarm makes when it goes off.
Remind Me Select how many times the alarm sounds after the first time it
goes off: Once, Twice, 3 Times, 5 Times, and 10 Times.
Play Every Select how often the alarm sounds: Minute, 5 minutes, 10 minutes,
and 30 minutes.
5Select OK.
Done
Tungsten™ T5 Handheld 172
CHAPTER 7 Managing Your Calendar
Working with Calendar on your computer
Use Calendar on your computer to view and manage your schedule. Check out the online Help in
Palm®Desktop software to learn how to use Calendar on your computer. The online Help includes
info about the following topics:
• Scheduling events
• Rescheduling events
• Setting alarms
• Deleting events
• Marking events as private and hiding them
• Printing your schedule
• Working with Day View, Week View, Month View, and Year View
WINDOWS ONLY
To open Calendar on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Calendar on the launch bar.
MAC ONLY
To open Calendar on your computer, double-click the Palm Desktop icon in the Palm folder, and
then click Date Book.
Did You Know?
Mac Check out the
Holiday Files folder in the
Palm folder. It contains
various holidays that you
can import into
Palm Desktop software
on your computer.
Tungsten™ T5 Handheld 173
CHAPTER 7 Managing Your Calendar
Related topics
Click a link below to learn about these related topics:
Sharing • Beaming events to other Palm Powered devices
• Sending events to other Bluetooth® devices by using Bluetooth wireless
technology on your handheld
• Synchronizing with Palm Desktop software and Outlook
VersaMail Sending events as attachments to email messages
Privacy Keeping events private by turning on security options
Categories • Editing and deleting categories
• Viewing events by category
Common
Questions
Answers to frequently asked questions about Calendar
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
mytungstent5.
Support
If you’re having problems
with Calendar or with
anything else on your
handheld, go to
www.palmOne.com/
support/tungstent5.
Tungsten™ T5 Handheld 174
CHAPTER 8
Managing Your Office Files
With its ability to store large amounts
of important information, your
handheld lets you take your office with
you—including your Microsoft Office
files. With the Documents application,
you can carry, create, view, and edit
Microsoft Word and Excel files directly
on your handheld. You can also view,
carry, and manage PowerPoint files on
your handheld.
You can keep updated copies of the
files on both your handheld and your
computer to work on them in the most
convenient location any time.
Benefits
• Manage Word, Excel, and PowerPoint
files on your handheld
• Improve productivity by taking
important docs, spreadsheets, and
presentations with you on the go
I
n t
hi
s c
h
apter
How can I create and
manage Office files?
Related Topics
CHAPTER 8 Managing Your Office Files
Tungsten™ T5 Handheld 175
How can I create and manage Office files?
The Documents application provides powerful editing and file management features for Office
files on your handheld. What’s more, Documents makes it easy for you to share files between your
computer and your handheld, using either File Transfer or synchronization. Here are some of the
capabilities of Documents:
• View Word, Excel, and PowerPoint files in their native format (DOC, XLS, or PPT); no conversion
needed.
• Create or edit a Word document or Excel spreadsheet on your handheld and save it in native
format. Create or edit a PowerPoint presentation that is automatically converted for optimal
viewing on your handheld.
• Open Office files received as attachments to incoming email messages, and attach files to
outgoing messages.
• View files such as spreadsheets in landscape mode to see more information across the screen.
Tip
The Documents
application has a
companion application
on your computer called
Documents To Go. Use
Documents To Go to
move or copy files to the
Documents folder on
your handheld’s internal
drive when you
synchronize.
For complete information
on this application, click
the Documents To Go
icon on your computer
and then click Help, or go
to www.dataviz.com.
CHAPTER 8 Managing Your Office Files
Tungsten™ T5 Handheld 176
Opening files from within Documents
In the Documents application, you can view and open any Word, Excel, or PowerPoint file on your
handheld.
0
1Go to Favorites and select Documents.
2[ & ] OPTIONAL If the file you
want does not appear in the list,
browse for the file:
a. Open the menus, and then
select File.
b. Select Search For Files.
3Select the file you want from the list.
Done
Tip
When you are working on
a file, save it to a specific
location on your
handheld’s internal drive
by opening the menus,
selecting Save As from
the File menu, and then
navigating to the location
where you want to save
the file.
Tip
You can choose to
synchronize a Word,
Excel, or PowerPoint file
from within the
Documents application,
even if you copied it
using File Transfer. See
the Documents To Go
application on your
computer for
information.
Tungsten™ T5 Handheld 177
CHAPTER 8 Managing Your Office Files
Related Topics
Click the link below to learn about these related topics:
VersaMail Sending and receiving Office files as attachments to email messages
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
mytungstent5.
Support
If you’re having problems
with Documents, click the
Documents To Go icon on
your computer, and then click
Help; or go to
www.dataviz.com.
Tungsten™ T5 Handheld 178
CHAPTER 9
Viewing Photos and Videos
A picture may be worth a thousand
words, but what happens when you
have lots of pictures—or videos—that
you are trying to keep organized? Or
maybe just a few that are so
meaningful that you want to have
instant access to them at any time?
Solve both problems with palmOne™
Media. Media features easy viewing
and organization of still photos and
videos. You can keep your favorite
photos right on your handheld; select
photos as the background for your
Favorites and Applications views and
Agenda View in Calendar; even add a
photo to a Contacts entry.
Benefits
• Never be far from your favorite
people or places
• Simplify photo and video
organization
• Store multiple videos and photos
I
n t
hi
s c
h
apter
Supported file types
Viewing photos or videos
Organizing photos and
videos
Personalizing a photo
Copying a photo or video
Deleting a photo or video
Sharing photos and videos
Working with palmOne
Media on your computer
Related topics
Tungsten™ T5 Handheld 179
CHAPTER 9 Viewing Photos and Videos
Supported file types
You can copy a photo or video from your computer and save it directly on your handheld or on an
expansion card (sold separately) inserted into the expansion slot.
You can view photos in popular formats such as JPG, BMP, TIFF (uncompressed), and GIF on your
handheld. On a Windows computer, when you copy a photo in a popular format to your handheld
using the Media desktop application from within Palm®Desktop software, it is saved on your
handheld in its original format. If you copy a photo in a different format, it is saved on your
handheld in JPG format.
On a Mac computer, all photos you copy by dragging them onto the Send To Handheld droplet
icon are saved on your handheld in JPG format.
To view a video on your handheld, on a Windows computer, open Media from within
Palm®Desktop software, add the video, and then synchronize to send the video to your handheld.
On a Mac computer, drag the video to the Send To Handheld droplet, and then synchronize. The
video is converted to a format (ASF (MPEG-4)) your handheld can play and is optimized for
viewing on the handheld.
For both Windows and Mac computers, note that there are numerous video formats, and even
many variations within the ASF (MPEG-4) format. Not all types can be converted to a format that’s
viewable on your handheld. If you can’t open and view a video in the desktop Media application
on a Windows computer, you won’t be able to view the video on your handheld.
On a Windows computer, Windows Media Player is required for Media to play videos
that have been prepared for playback on your handheld. If you do not have Windows Media Player
on your computer, use the link on the software installation CD to download the application.
(Download requires Internet connection; additional fees may apply.)
0
Did You Know?
If you view a photo in a
popular format from an
expansion card inserted
into your handheld’s
expansion slot, the photo
remains in its original
format.
Tip
If you want to carry a
video on your handheld
to view on another
computer, use palmOne
File Transfer (Windows)
or Drive Mode (Mac) on
your computer. These
applications transfer the
video to your handheld in
its native format with no
conversion, so you can
view it on the computer in
the format you prefer.
NOTE
Tungsten™ T5 Handheld 180
CHAPTER 9 Viewing Photos and Videos
Viewing photos or videos
You can view photos and videos in the following ways:
Thumbnail View miniature preview versions of your photos and videos.
List View names and dates of photos and videos on your handheld or an expansion card.
Slide show View all photos and videos in an album, automatically one after another.
You can easily see a full-screen view of a photo or play a video by selecting the photo or video
from the Thumbnail or List View. You can also rotate the orientation of the photo, zoom in to view
a magnified portion of a photo, and view or edit detailed information about a photo or video.
Viewing a photo or video in the Thumbnail View
0
1Go to Favorites and select Photos & Videos .
Continued
Did You Know?
Photos and videos
located in the Photos &
Videos folder on your
handheld are backed up
to your computer when
you synchronize.
Tungsten™ T5 Handheld 181
CHAPTER 9 Viewing Photos and Videos
2Select the pick list in the upper-
right corner and select the
location on your handheld or an
expansion card of the photo or
video you want to view:
• If the photo or video is in the
Photos & Videos folder on your
handheld’s internal drive or on
an expansion card, select the
correct location from the list.
• If the photo or video is located
elsewhere on your handheld’s
internal drive, select Find More
and browse to the item.
Continued
Tungsten™ T5 Handheld 182
CHAPTER 9 Viewing Photos and Videos
3If the Thumbnail View is not displayed, select Thumbnails in the lower-left
corner of the screen.
4To see a full-screen view of a photo or to play a video, select the photo or video
from the thumbnails. A video automatically starts playing when you select it.
Continued
Tip
Can’t remember what
album your photo or
video is in? Select All
from the pick list.
Tip
Quickly switch between
thumbnails of photos on
your handheld and
photos on an expansion
card by selecting the
icons in the upper-right
corner of the screen. The
icons appear only if there
is an expansion card
inserted into the
expansion slot.
Select a photo or
video to view
I
cons
Thumbnails
Tungsten™ T5 Handheld 183
CHAPTER 9 Viewing Photos and Videos
5For photos, press Up or Down on
the 5-way to zoom in or out. If
you zoom out, icons appear for
rotating or sending the photo.
6Press Center or tap anywhere in the photo or video to return to the Thumbnail
View screen.
Done
Did You Know?
When a photo is zoomed
out, the size of the photo
appears above the Rotate
and Send icons. You can
also select Done in the
zoomed-out view to
return to the Thumbnail
or List View.
Rotate
Send
Tungsten™ T5 Handheld 184
CHAPTER 9 Viewing Photos and Videos
Viewing a photo or video in the List View
0
1Go to Favorites and select Photos & Videos .
2Select the pick list in the upper-right corner and select the location on your
handheld or an expansion card of the photo or video you want to view:
• If the photo or video is in the Photos & Videos folder on your handheld’s
internal drive or on an expansion card, select the correct location from the list.
• If the photo or video is located elsewhere on your handheld’s internal drive,
select Find More and browse to the item.
3If the List View is not displayed,
select List in the lower-left
corner of the screen.
Continued
Icons
List
Select a
photo or
video
Tungsten™ T5 Handheld 185
CHAPTER 9 Viewing Photos and Videos
4To see a full-screen view of the photo or to play a video, select the item from the
list. A video automatically starts playing when you select it.
5For photos, press Up or Down on
the 5-way to zoom in or out. If
you zoom out, icons appear for
rotating or sending the photo.
6Press Center or tap anywhere in the photo or video to return to the List View
screen.
Done
Tip
If a photo is larger than
your handheld’s screen—
either because of its
original size or because
you have zoomed in—tap
and drag with the stylus
to view different parts of
the photo.
Rotate
Send
Tungsten™ T5 Handheld 186
CHAPTER 9 Viewing Photos and Videos
Viewing a slide show
By default, both photos and videos in an album are displayed during a slide show. To view photos
only, select Preferences from the Options menu, and then uncheck the Show videos in Slide Show
box.
0
0
1Go to Favorites and select Photos & Videos .
2Select the pick list in the upper-right corner and select the location on your
handheld or an expansion card of the photos or videos you want to view:
• If the photos or videos are in the Photos & Videos folder on your handheld’s
internal drive or on an expansion card, select the correct location from the list.
• If the photos or videos are located elsewhere on your handheld’s internal
drive, select Find More and browse to them.
Continued
Tip
You can set how long a
photo is displayed in slide
show mode before the
next item appears by
opening the Options
menu, selecting Options,
selecting Preferences,
and then selecting a time
interval from the Slide
Show Delay pick list. The
default is 3 seconds.
Did You Know?
In a slide show, videos
play through in their
entirety before the next
item appears.
Tungsten™ T5 Handheld 187
CHAPTER 9 Viewing Photos and Videos
3In the Thumbnail or List View,
select Slide Show .
4Press Center or tap a photo or video to stop the slide show and return to the
Thumbnail or List View.
Done
Slide Show
Tungsten™ T5 Handheld 188
CHAPTER 9 Viewing Photos and Videos
Rotating a photo
0
0
1Go to Favorites and select Photos & Videos .
2Select the pick list in the upper-right corner and select the location on your
handheld or an expansion card of the photo you want to rotate:
• If the photo is in the Photos & Videos folder on your handheld’s internal drive
or on an expansion card, select the correct location from the list.
• If the photo is located elsewhere on your handheld’s internal drive, select Find
More and browse to the item.
3Rotate the photo:
a. Select the photo you want in
the Thumbnail or List View.
b. Open the menus.
c. Select Rotate Picture from the
Media menu.
d. Select the rotation you want.
Continued
Tip
You can also rotate a
photo by pressing Down
on the 5-way to zoom the
photo out and then
selecting Rotate at the
bottom of the screen.
Tip
If you receive a message
that the photo is too large
to rotate on your
handheld, synchronize,
and then open and rotate
the photo in
Palm Desktop software.
Synchronize again to
send the rotated photo
back to your handheld
(Windows only).
Tungsten™ T5 Handheld 189
CHAPTER 9 Viewing Photos and Videos
Viewing and editing photo or video details
0
0
4Tap anywhere in the photo to return to the Thumbnail or List View.
Done
1Go to Favorites and select Photos & Videos .
2Select the pick list in the upper-right corner and select the location on your
handheld or an expansion card of the photo or video you want to view:
• If the photo or video is in the Photos & Videos folder on your handheld’s
internal drive or on an expansion card, select the correct location from the list.
• If the photo or video is located elsewhere on your handheld’s internal drive,
select Find More and browse to the item.
3Select the photo or video whose details you want to view.
Continued
Tip
You can also view details
for an entire album—
including last date
changed, number of
items in the album, and
size—by opening the
Album menu and
selecting Album Details.
Tungsten™ T5 Handheld 190
CHAPTER 9 Viewing Photos and Videos
4View photo or video details:
a. Open the menus.
b. Select Edit Details from the
Media menu.
c. In addition to viewing photo or
video details, you can do the
following:
Change name Select the photo or video name and enter a new name.
Move to different album Select the Album pick list and select a new album
location for the photo or video.
Add notes Select the Notes field and enter a note for the photo or video.
5When finished viewing details, select Done.
Done
Tip
Select the scroll arrows at
the bottom of the Media
Details screen to view
other photos in the
album.
Tungsten™ T5 Handheld 191
CHAPTER 9 Viewing Photos and Videos
Organizing photos and videos
You can organize your photos and videos in the following ways:
• Create albums and place your photos and videos in those albums.
• Move photos and videos within or between albums.
• Sort photos and videos in the List View.
Organizing photos and videos in albums
0
1Go to Favorites and select Photos & Videos .
2Open the Manage Albums screen:
a. Open the menus.
b. Select Album, and then select Manage Albums.
Continued
Tip
If a photo is stored on
your handheld, you can
only add it to an album
located on the handheld.
Likewise, if a photo is
stored on an expansion
card, you can only add it
to an album that is on the
same card. Use the copy
feature to move a photo
from your handheld to a
card and vice versa.
Tip
To rename or delete an
album, open the Album
menu and select Manage
Albums. Select the album
you want, and then select
Rename or Delete,
depending on what you
want to do.
Tungsten™ T5 Handheld 192
CHAPTER 9 Viewing Photos and Videos
3Create an album:
a. Select whether to create the
album on your handheld
(device) or on an expansion
card inserted into the
expansion slot.
b. Select New, enter the name of
the new album, and select OK.
c. Select OK on the Manage
Albums screen.
4Do one of the following:
To add photos or videos to a new
album Select the photos or videos
you want on the Organize Album
screen.
To add or remove photos or videos
from an existing album From the
Thumbnail or List View, select the
album you want from the pick list in
the upper-right corner, and then select Manage Albums . Select a photo or
video without a plus sign to add it to the album; select a photo or video with a
plus sign to remove it from the album.
Continued
Tip
Drag the stylus across
multiple photos and/or
videos to add or remove
them all at once.
Did You Know?
If you remove a photo or
video from an album, it is
moved to the Unfiled
category. The photo or
video is not deleted from
your handheld or the
expansion card.
Select to add
Select + to
remove
Tungsten™ T5 Handheld 193
CHAPTER 9 Viewing Photos and Videos
Moving a photo or video within and between albums
0
5Select Done.
Done
1Go to Favorites and select Photos & Videos .
2Move a photo or video within an album:
a. Select the pick list in the upper-right corner and select the album containing
the photo or video you want to move.
b. Use the stylus to drag the photo or video you want to its new position.
Continued
Tip
Move photos within
albums to easily put the
slide show of your child’s
birthday party in the
sequence you want.
Tungsten™ T5 Handheld 194
CHAPTER 9 Viewing Photos and Videos
3Move a photo or video between
albums:
a. Select the pick list in the upper-
right corner and select the
album containing the photo or
video you want to move.
b. Open the menus.
c. Select Edit Details from the
Media menu, and then select the
photo or video you want to
move.
d. Select the Album pick list, and
then select the new album for
the photo.
e. Select Done.
Done
Tip
You can also move a
photo or video by adding
it to a different album.
The item is removed from
the original album.
Select to
move photo
or video
Tungsten™ T5 Handheld 195
CHAPTER 9 Viewing Photos and Videos
Sorting photos and videos
0
1Go to Favorites and select Photos & Videos .
2Sort photos and videos:
a. Select the pick list in the upper-
right corner and select the
album containing the photos
and/or videos you want to sort.
b. Open the menus.
c. Select Album, and then select
one of the following:
Sort by Date Lists photos and videos from earliest to most recent date. Select
Sort by Date again to list items from most recent to earliest date.
Sort by Name Lists photos and videos by name in ascending (A–Z) order.
Select Sort by Name again to list items by name in descending (Z–A) order.
Sort by Size Lists photos and videos from smallest to largest file size. Select
Select Sort by Size again to list items from largest to smallest file size.
Sort manually Lets you tap a photo or video and drag the stylus to where you
want the item to appear. A dotted black line indicates the position of the item.
Done
Tip
You must be in an album
to sort manually; it does
not work when All is
selected from the pick list.
Tungsten™ T5 Handheld 196
CHAPTER 9 Viewing Photos and Videos
Personalizing a photo
Use the drawing tool to add a personal touch to a photo.
0
1Go to Favorites and select Photos & Videos .
2Personalize a photo:
a. In the Thumbnail or List View,
select the photo you want.
b. Open the menus.
c. Select Draw on Picture from the
Media menu.
d. Draw on the photo using the
following tools:
Drawing tool Draw anywhere on the photo using the stylus.
Text tool Enter text in the field. Tap anywhere on the screen to open a text field
in a new location.
Color button Select a drawing color.
e. Select Done.
Continued
Did You Know?
Create multicolored art:
Select a color and draw
on a photo, and then
select a different color
and draw some more.
Each drawing keeps its
original color.
Tip
Select the drawing tool
button to change line size.
Select the text tool button
to change font size.
Tip
Use the eraser selection
on the drawing tool to
erase drawings only;
select Undo to delete text.
You can only use Undo
once to delete text for a
given photo. If you need
to delete text after using
Undo, select Done and do
not save the photo, and
then open the photo and
try again.
Text tool
Color button
Drawing tool
Tungsten™ T5 Handheld 197
CHAPTER 9 Viewing Photos and Videos
3Select one of the following to save
or reject changes:
Replace Original Saves the photo
with drawing in place of the
original photo with no drawing; the
original photo is lost.
Save as New Picture Saves both
the photo with drawing and the
original photo with no drawing. You can enter a name for the new photo.
You can also select the pick list to save the updated photo to a different
album.
Don’t Save Changes Saves only the original photo with no drawing.
Cancel Returns to Draw on Photo screen.
Done
Tungsten™ T5 Handheld 198
CHAPTER 9 Viewing Photos and Videos
Copying a photo or video
You can copy photos and videos from your handheld to an expansion card, and vice versa.
0
1Go to Favorites and select Photos & Videos .
2Select a photo or video to copy:
a. Select the pick list in the upper-right corner and select the album containing
the photo or video you want.
b. Select the photo or video.
3Copy the photo:
a. Open the menus.
b. Select Copy to Card (for photos or videos on your handheld) or Copy to
Handheld (for photos or videos on an expansion card) from the Media menu.
Done
Tip
Copy an entire album by
opening the Album
menu, selecting Album,
and then selecting Copy
Album to Card or Copy
Album to Handheld.
Select the album you
want, and then select
Done when copying is
complete.
Tungsten™ T5 Handheld 199
CHAPTER 9 Viewing Photos and Videos
Deleting a photo or video
0
1Go to Favorites and select Photos & Videos .
2Select a photo or video to delete:
a. Select the pick list in the upper-right corner and select the album containing
the photo or video you want.
b. Select the photo or video.
3Delete the photo or video:
a. Open the menus.
b. Select Delete from the Media menu, and then select Delete again.
Done
Tip
Delete an entire album by
opening the Album menu
and selecting Album
Details. Select the album
you want, and then select
Delete on the Album
Details screen.
Tip
You can also delete a
photo or video from the
Media Details screen by
selecting Delete on that
screen.
Tungsten™ T5 Handheld 200
CHAPTER 9 Viewing Photos and Videos
Sharing photos and videos
You can easily share photos and videos with family and friends. Use your handheld’s built-in
Bluetooth® wireless technology to wirelessly send photos and videos to other Bluetooth devices
within range.
You can also share photos and videos using any of the following methods:
•Attach a photo or video to an email message.
•Beam a photo or video to other Palm Powered devices.
• Copy a photo or video from your handheld to your desktop computer, or from computer to
handheld, by synchronizing.
Sending a large number of photos or videos using Bluetooth technology or beaming
can take a long time.
Did You Know?
You can also easily send
photos and videos from
the palmOne Media
desktop application
(Windows only). See
Palm Desktop Help for
information.
Tip
You can also beam or
send an entire album by
opening the Album menu
and selecting Beam
Album or Send Album.
NOTE
Tungsten™ T5 Handheld 201
CHAPTER 9 Viewing Photos and Videos
Working with palmOne Media on your computer
WINDOWS ONLY
Use palmOne Media on your computer to view and manage photos and videos. Check out the
online Help in Palm®Desktop software to learn how to use Media on your computer. The online
Help includes info about the following topics:
• Learning about the parts of the Media window
• Using Photo Editor to view, crop, rotate, or enhance a photo
• Using Video Editor to create or trim a video clip
• Editing photo and video details and titles
• Adding notes to a photo or video
• Printing photos
• Rotating videos larger than 320 pixels wide
• Switching between the Thumbnail, List, and Details views
• Creating slide shows of photos and videos
• Sorting photos and videos
• Organizing your photos and videos into albums
To open Media on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Media on the launch bar.
There is no palmOne Media desktop application on Mac computers.
NOTE
Tungsten™ T5 Handheld 202
CHAPTER 9 Viewing Photos and Videos
Related topics
Click a link below to learn about these related topics:
Moving
Around
• Opening applications
• Using menus
Sharing • Beaming photos and videos to other Palm Powered devices
• Sending photos and videos to other Bluetooth wireless devices using the
Bluetooth technology on your handheld
VersaMail Sending photos and videos as attachments to email messages
Common
Questions
Answers to frequently asked questions about palmOne Media
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
mytungstent5.
Support
If you’re having problems
with palmOne Media or with
anything else on your
handheld, go to
www.palmOne.com/
support/tungstent5.
Tungsten™ T5 Handheld 203
CHAPTER 10
Listening to Music
Are you tired of listening to small talk
during that long commute on the bus
or train? Do you need something
smaller than a CD player when you’re
out for a walk or at the gym?
RealPlayer lets you play music on your
handheld. Simply transfer songs onto
your handheld, and then listen through
the built-in speaker or stereo
headphones (sold separately).
Benefits
• Listen to songs in the popular MP3
format
• No separate MP3, CD, or mini-disc
player required
• Be your own DJ
I
n t
hi
s c
h
apter
Transferring MP3 files to your
handheld
Transferring music from a CD
to your handheld
Playing music on your
handheld
Managing playlists
Viewing song info
Working with RealPlayer on
your computer
Related topics
Tungsten™ T5 Handheld 204
CHAPTER 10 Listening to Music
Transferring MP3 files to your handheld
The RealPlayer software that comes with your handheld is compatible with the popular MP3 audio
file format. Use RealPlayer on your computer to copy MP3 files to your handheld’s internal drive.
WINDOWS ONLY
0
1Connect your handheld to your computer using the USB sync cable.
2Prepare RealPlayer on your computer:
a. Open the RealPlayer application.
b. Select palmOne Handheld from the Current Burner/Device drop-down list.
Continued
Before You Begin
[!]
Windows: Install the
RealPlayer desktop
application on your
computer. Insert the
software installation CD
and follow the onscreen
instructions for installing
extra software.
You must install this
software, even if you
already have a version of
RealPlayer installed on
your computer. The
version on the CD
contains all of the
components needed to
transfer music files to
your handheld.
Select
palmOne
Handheld
Tungsten™ T5 Handheld 205
CHAPTER 10 Listening to Music
3Prepare your handheld:
a. Go to Favorites and then select Music .
b. Connect your handheld to your computer using the USB sync cable.
Do not press the HotSync button on your cable.
4Select the songs you want to transfer:
a. In RealPlayer on your computer, click Burn/Transfer.
b. If necessary, select palmOne Handheld from the Current Burn/Transfer
Device drop-down list.
c. Drag the song files you want from the My Library window on the left into the
palmOne Handheld window on the right.
Continued
Tip
For tips on using
RealPlayer on your
computer, go to the Help
menu in RealPlayer or
visit www.real.com.
IMPORTANT
[!]
Tungsten™ T5 Handheld 206
CHAPTER 10 Listening to Music
5Transfer the selected songs to your handheld:
a. Be sure your handheld is on and that RealPlayer is open. If it is, a green
Connected light appears in the lower-left corner of RealPlayer on your
computer.
b. Click Start Transfer. When the transfer is complete, the tracks you selected
should say “On Device.” The files are transferred to the Music folder on your
handheld’s internal drive.
Do not press the HotSync button on your cable. RealPlayer is
transferring the files, so there’s no need to do anything.
Done
Tip
You can also transfer MP3
files by dragging a folder of
files or individual files to
the File Transfer
application on your
desktop, and then
dragging the item(s) to the
Music folder in the File
Transfer window. This is
useful if you want to copy
an entire folder of music to
your handheld, for
example, to keep all the
songs from the same CD in
one folder.
IMPORTANT
[!]
Tungsten™ T5 Handheld 207
CHAPTER 10 Listening to Music
MAC ONLY
0
1Drag and drop the files onto the Send To Handheld droplet:
a. Drag and drop the file(s) or folder onto the
Send To Handheld droplet in the Palm folder.
b. In the Send To Handheld dialog box, select
your username and click OK.
2Synchronize your handheld with your computer.
Done
Tip
You can also transfer MP3
files on a Mac computer
using
Drive Mode
.
Tungsten™ T5 Handheld 208
CHAPTER 10 Listening to Music
Transferring music from a CD to your handheld
If your songs are on a CD and you want to listen to them on your handheld, use RealPlayer on your
computer to convert and transfer the files.
Mac users can use iTunes, included with Mac OS X, to transfer music from a CD to their
computer. Then use Drive Mode to transfer the files to your handheld. Music files should be
imported in MP3 format.
WINDOWS ONLY
0
1Access the music CD from RealPlayer on your computer:
a. Double-click the RealPlayer icon on your computer desktop.
b. Insert the CD into your computer’s CD drive.
c. If the track listing does not appear, click Music & My Library, and then click
CD/DVD in the View menu.
Continued
NOTE
CD/DVD
Tungsten™ T5 Handheld 209
CHAPTER 10 Listening to Music
2Select the songs you want to add to your library:
a. Click Save Tracks.
b. Follow the onscreen instructions to select and copy tracks.
Continued
Tip
If you want to select only
a few songs, click
Deselect All and then
check the box next to the
songs you want to select.
Tip
If you want to download
songs from the Real
Music Store (U.S. only;
additional fees may
apply), you need to
download and install a
special version of
RealPlayer that is
compatible with Real
Music Store files. Go to
www.real.com for
information.
Save Tracks
Tungsten™ T5 Handheld 210
CHAPTER 10 Listening to Music
3Prepare your handheld:
a. Go to Favorites and then select Music .
b. Connect your handheld to your computer using the USB sync cable.
Do not press the HotSync button on your cable.
4Select the songs you want to transfer:
a. In RealPlayer on your computer, click Burn/Transfer.
b. If necessary, select palmOne Handheld from the Current Burn/Transfer
Device drop-down list.
c. Drag the song files you want from the My Library window on the left into the
palmOne Handheld window on the right.
Continued
Tip
For tips on using
RealPlayer on your
computer, go to the Help
menu in RealPlayer or
visit www.real.com.
IMPORTANT
[!]
Tungsten™ T5 Handheld 211
CHAPTER 10 Listening to Music
5Transfer the selected songs to your handheld:
a. Be sure your handheld is on and that RealPlayer is open. If it is, a green
Connected light appears in the lower-left corner of RealPlayer on your
computer.
b. Click Start Transfer. When the transfer is complete, the tracks you selected
should say “On Device.” The files are transferred to the Music folder on your
handheld’s internal drive.
Do not press the HotSync button on your cable. RealPlayer is
transferring the files, so there’s no need to do anything.
Done
Tip
On your handheld, tap
Songs to view a list of the
songs available for you to
play. The songs you just
transferred are at the
bottom of the list.
IMPORTANT
[!]
Tungsten™ T5 Handheld 212
CHAPTER 10 Listening to Music
Playing music on your handheld
0
1On your handheld, go to Favorites and then select Music .
2Select a song to play:
• To play the current song, tap Play.
• To play a different song, tap Songs and select a song from the list.
• To play a song that is not located in the Songs list, open the menus, select
Play Folder, and navigate to the song you want.
RealPlayer continues playing until it reaches the end of your list. It
stops playing if you tap Stop or turn off your handheld.
Tip
If RealPlayer reaches the
period of inactivity you
set before you exit the
application, the screen
turns off and the music
continues playing. To set
the period of inactivity,
open the Options menu
and select Preferences.
Select an option from the
Auto-powersave after
pick list, and then select
OK. If you exit RealPlayer,
it turns off when it
reaches the period of
inactivity defined in
Power Preferences.
Tip
Want to stop playing
music when you exit
RealPlayer? Open the
Options menu and select
Preferences. Uncheck the
Enable Background
Playback box, and then
select OK.
Progress indicator
Play/Pause
Stop
Previous song Next song
Volume
Continuous play
Random play
Done
Tungsten™ T5 Handheld 213
CHAPTER 10 Listening to Music
Managing playlists
You can create dozens of playlists with your favorite songs.
Creating a playlist
0
1On your handheld, go to Favorites and then select Music .
2Open the Edit Playlist screen:
a. Tap Playlists.
b. Select New.
3Enter a name for the playlist.
Continued
Tip
For tips on using
RealPlayer, open the
Options menu and select
Help.
Tungsten™ T5 Handheld 214
CHAPTER 10 Listening to Music
4Add songs to the playlist:
a. Select Add.
b. Check the box next to the
songs you want to include on
the playlist.
c. Select Done.
5Put the songs in the order you
want to hear them:
a. Select a song you want to
move.
b. Tap the up or down arrow to
move the song up or down
one slot.
c. Repeat this process until the
songs are in the right order.
d. Select Done.
6Select Done, and then select Done again.
Done
Tip
To quickly select all the
songs in the list, select
Select All. To quickly
deselect all the songs,
select Select None.
Did You Know?
The Add Songs to Playlist
screen displays all songs
located in the Music file
on your handheld’s
internal drive.
Up arrow
Down arrow
Tungsten™ T5 Handheld 215
CHAPTER 10 Listening to Music
Playing songs from a playlist
0
1On your handheld, go to Favorites and then select Music .
2Select a song from a playlist:
a. Tap Playlists.
b. Select the playlist you want to
play.
c. Select the first song you want
to play.
Your handheld plays the songs in the playlist beginning with the
song you selected. After it plays the last song in the list, it stops.
Done
Tungsten™ T5 Handheld 216
CHAPTER 10 Listening to Music
Editing a playlist
0
1On your handheld, go to Favorites and then select Music .
2Open the playlist you want to edit:
a. Tap Playlists.
b. Select the playlist you want to edit.
c. Select Edit.
Continued
Tungsten™ T5 Handheld 217
CHAPTER 10 Listening to Music
3Select Edit and do any of the following:
Delete a song Select a song and tap Remove to delete the song from the
playlist.
Add a song Tap Add, check a song’s box, and then tap Done.
Move a song Select a song and select the up or down arrow to move the song
up or down one slot.
4Select Done, and then select Done two more times.
Done
Tungsten™ T5 Handheld 218
CHAPTER 10 Listening to Music
Deleting a playlist
0
1On your handheld, go to Favorites and then select Music .
2Open the playlist you want to delete:
a. Tap Playlists.
b. Select the playlist you want to delete.
3Delete the list:
a. Select Delete List.
b. Select Yes in the confirmation dialog box.
c. Select Done.
Done
Tungsten™ T5 Handheld 219
CHAPTER 10 Listening to Music
Viewing song info
You can view details for the song that is currently playing.
0
1On your handheld, go to Favorites and then select Music .
2Select a song to play and view:
• To play and view the current
song, tap Play.
• To play and view a different
song, tap Songs and select a
song from the list.
• To play and view a song that is
not located in the Songs list,
open the menus, select Play
Folder, and navigate to the
song you want.
Continued
Information
icon
Tungsten™ T5 Handheld 220
CHAPTER 10 Listening to Music
Working with RealPlayer on your computer
WINDOWS ONLY
Use RealPlayer on your computer to play and manage your songs. Check out the online Help in
RealPlayer to learn how to use RealPlayer on your computer. The online Help includes info about
the following topics:
• Learning about the parts of the RealPlayer window
• Finding media
• Playing media
• Saving and burning media
• RealPlayer premium services
•Preferences
• Troubleshooting
To open RealPlayer on your computer, double-click the RealPlayer icon on the Windows desktop.
3Open the Song Details dialog
box:
a. Select the information icon
on the song screen.
b. After you finish viewing the
info, select Done.
Done
Did You Know?
You can also view song
details by opening the
Music menu and
selecting Song Details.
Tungsten™ T5 Handheld 221
CHAPTER 10 Listening to Music
Related topics
Click the link below to learn about these related topics:
Expansion
Cards
• Inserting and removing expansion cards
• Naming expansion cards
• Viewing the contents of a card
Managing
Info
• Installing the RealPlayer software on your computer
• Using palmOne™ Quick Install and the Send To Handheld droplet
Common
Questions
Answers to frequently asked questions about RealPlayer
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
mytungstent5.
Support
If you’re having problems
with RealOne Mobile Player
or RealOne Player on your
computer, go to
www.real.com.
Tungsten™ T5 Handheld 222
CHAPTER 11
Managing Your Tasks
Some of the most successful people in
the world are also the busiest. When
asked how they manage to do it all,
busy people usually say, “I make lists.”
The Tasks application on your
handheld is the perfect place to make a
list of the things you need to do.
Benefits of Tasks
• Set priorities
• Track deadlines
• Stay focused
I
n t
hi
s c
h
apter
Creating a task
Organizing your tasks
Marking a task complete
Deleting tasks
Customizing your Tasks list
Working with Tasks on your
computer
Related topics
Tungsten™ T5 Handheld 223
CHAPTER 11 Managing Your Tasks
Creating a task
0
1Go to Applications and select Tasks .
2Create a task:
a. Select New.
b. Enter a description of the task.
3[ & ] OPTIONAL Assign a priority and due date:
a. Select the priority number, and then from the pick list select a number 1—5.
1 indicates the most important task.
b. Select the due date and select a date from the list, or select Choose Date to
select a date from the calendar.
That’s it. Your handheld automatically saves the task. Make sure
you have a current backup. Synchronize often.
Tip
If no task is currently
selected, you can create a
new task by writing
Graffiti® 2 characters in
the input area.
Tip
Add a note to a task.
Select the Note button,
enter the note text, and
then select Done.
Did You Know?
You can organize your
tasks by filing them into
categories. You can also
mark tasks as private to
hide them from prying
eyes.
New task
Priority number
Due date
Long description
Note button
Done
Tungsten™ T5 Handheld 224
CHAPTER 11 Managing Your Tasks
Setting an alarm
0
1Go to Applications and select Tasks .
2Open the Set Alarm dialog box:
a. Select the task you want to assign an alarm to.
b. Select Details.
c. Select the Alarm box.
Continued
Before You Begin
[!]
Create a task and assign it
a due date. A task must
have a due date before
you can set an alarm.
Tip
You can customize the
alarm sound for your
tasks in the Task
Preferences dialog box.
Did You Know?
When you set an alarm, a
little alarm clock appears
to the right of the task
description.
Tungsten™ T5 Handheld 225
CHAPTER 11 Managing Your Tasks
Scheduling a repeating task—standard interval
Repeating tasks are a great way to add tasks that happen over and over again, like taking out the
trash every Thursday night or making monthly mortgage or rent payments.
0
3Set the alarm:
a. Check the Alarm box.
b. Enter how many days before the due date you want the alarm to sound.
c. Select the time columns to set the time the alarm sounds.
d. Select OK, and then select OK again.
Done
1Go to Applications and select Tasks .
2Enter the task you want to repeat and assign it a due date.
Continued
Tip
To select intervals such as
the 2nd Tuesday of every
month or the 3rd
Thursday in November of
every year, see
Scheduling a repeating
task—unusual interval.
Tungsten™ T5 Handheld 226
CHAPTER 11 Managing Your Tasks
3Set the repeat interval:
a. Select the task description, and
then select Details.
b. Select the Repeat pick list and
select how often the task
repeats: Daily until, Every week,
Every other week, Every month,
or Every year.
If you select Daily, a dialog box appears for you to select the end
date.
c. Select OK.
Done
NOTE
Tungsten™ T5 Handheld 227
CHAPTER 11 Managing Your Tasks
Scheduling a repeating task—unusual interval
For tasks that don’t fit neatly into the preset repeat intervals, you can set up your own repeat
intervals. For example, enter tasks for paying a quarterly insurance bill or a credit card bill that is
due every 28 days, or changing your smoke detector battery every six months.
0
1Go to Applications and select Tasks .
2Enter the task you want to repeat and assign it a due date.
3Open the Change Repeat dialog box:
a. Select Details.
b. Select the Repeat pick list and select Other.
Continued
Tungsten™ T5 Handheld 228
CHAPTER 11 Managing Your Tasks
4Set the repeat interval:
a. Select Day, Week, Month, or Year as the repeat unit.
b. Select Fixed Schedule to base the due date on the due date of the current
task, or select After Completed to base the due date on the date you
complete this task. With this option if you complete this task early or late, the
due date for the next task adjusts accordingly.
c. Select the Every line and enter the frequency at which the task repeats.
d. Select the End on pick list and select an end date, if needed.
e. If you selected Fixed Schedule in step b and Week in step a, select the day of
the week the task repeats. If you selected Fixed Schedule in step b and
Month in step a, select Day to select the week within the month, such as the
4th Thursday, or select Date to select the same date within the month, such
as the 15th.
f. Select OK.
Done
Tip
To schedule an annual
task, such as decorating
for a holiday on the first
Sunday of a particular
month, select Month as
the repeat unit, enter 12
on the Every line, and
then select Day as the
Repeat By setting.
Tungsten™ T5 Handheld 229
CHAPTER 11 Managing Your Tasks
Organizing your tasks
Sometimes you want to look at all the things you need to do, while at other times you want to see
only certain types of tasks.
0
1Go to Applications and select Tasks .
2In the Tasks list, select one of these options:
All Displays all your tasks.
Date Displays tasks that are due in a specific time frame. Select the pick list in
the upper-right corner of the screen to select Due Today, Last 7 Days, Next 7
Days, or Past Due.
Category Displays tasks that are assigned to the selected category. Select the
pick list in the upper-right corner to select a different category.
Done
Did You Know?
Overdue tasks have an
exclamation point (!) next
to the due date.
Tip
Your Task Preferences
settings control which
tasks appear in the Tasks
list, such as completed or
due tasks. To change
these settings, open the
Options menu and select
Preferences.
Tip
Create a new category for
tasks by selecting Edit
Categories in the
Category pick list.
Tungsten™ T5 Handheld 230
CHAPTER 11 Managing Your Tasks
Marking a task complete
You can check off a task to indicate that you’ve completed it.
0
Palm®Desktop software and Microsoft Outlook handle completed repeating tasks
differently. Palm Desktop software checks off all overdue instances of the task, and Microsoft
Outlook checks off only the oldest instance of the task.
1Go to Applications and select Tasks .
2Check the box on the left side of
the task.
Done
Tip
You can set Task
Preferences to record the
date that you finish your
tasks, and you can show
or hide finished tasks. To
change these settings,
open the Options menu
and select Preferences.
NOTE
Tungsten™ T5 Handheld 231
CHAPTER 11 Managing Your Tasks
Deleting tasks
If a task is cancelled, you can delete it from your Tasks list. When you delete a repeating task, you
delete all other instances of the task. You can also delete all your completed tasks.
Deleting a specific task
0
1Go to Applications and select Tasks .
2Select the task you want to delete.
3Open the Delete Task dialog box:
a. Open the menus.
b. Select Delete Task on the
Record menu.
4[ & ] OPTIONAL Check the box to save an archive copy of the task on your
computer.
5Select OK.
Done
Tip
You can also delete a
specific task by selecting
the task, selecting Details,
and then selecting Delete.
Tip
If you save an archive
copy of your deleted
tasks, you can refer to
them later by importing
them.
Tungsten™ T5 Handheld 232
CHAPTER 11 Managing Your Tasks
Deleting all your completed tasks
0
1Go to Applications and select Tasks .
2Open the Purge dialog box:
a. Open the menus.
b. Select Purge on the Record
menu.
3[ & ] OPTIONAL Check the box to save an archive copy of your completed
tasks on your computer.
4Select OK.
Done
Tip
Many people find it useful
to refer to old tasks for tax
purposes. If you save an
archive copy of your
deleted tasks, you can
refer to them later by
importing them.
Tungsten™ T5 Handheld 233
CHAPTER 11 Managing Your Tasks
Customizing your Tasks list
Control which tasks show up in the Tasks list and how they are sorted. These settings also affect
tasks in Calendar’s Agenda View. You can also choose the alarm sound for your tasks.
0
1Go to Applications and select Tasks .
2Open the Preferences dialog box:
a. Open the menus.
b. Select Options, and then
select Preferences.
Continued
Did You Know?
Calendar’s Agenda View
also displays your tasks.
Tungsten™ T5 Handheld 234
CHAPTER 11 Managing Your Tasks
3Change any of the following settings, and then select OK:
Sort by Select the order in which the tasks appear in the Tasks list.
Show Completed Tasks Display your finished tasks in the Tasks list. If you turn
off this setting, your finished tasks disappear from the list when you check them
off, but they stay in your handheld’s memory until you purge them.
Record Completion Date Replace the due date you assign to a task with the
date you really complete and check off the task. If you don’t assign a due date to
a task, the completion date still records when you complete the task.
Show Due Dates Display each task’s due date in the list (if you assigned one),
and display an exclamation point next to each task that is overdue.
Show Priorities Show the priority setting for each task in the list.
Show Categories Show the category for each task in the list.
Alarm Sound Select a sound for the alarms you assign to your tasks.
Done
Tungsten™ T5 Handheld 235
CHAPTER 11 Managing Your Tasks
Working with Tasks on your computer
Use Tasks on your computer to view and manage your tasks. Check out the online Help in
Palm Desktop software to learn how to use Tasks on your computer. The online Help includes info
about the following topics:
• Learning about the parts of the Tasks window
• Entering, editing, and deleting tasks
• Creating repeating tasks
• Marking tasks private
• Showing, masking, and hiding private tasks
• Assigning tasks to categories
• Printing your task list
• Selecting how to view tasks
• Sorting tasks by due date, priority level, or categories
WINDOWS ONLY
To open Tasks on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Tasks on the launch bar.
MAC ONLY
To open Tasks on your computer, double-click the Palm Desktop icon in the Palm folder, and then
click To Dos.
Tungsten™ T5 Handheld 236
CHAPTER 11 Managing Your Tasks
Related topics
Click a link below to learn about these related topics:
VersaMail Sending tasks as attachments to email messages
Sharing • Beaming tasks to other Palm Powered devices
• Sending tasks to other Bluetooth® devices by using Bluetooth wireless
technology on your handheld
• Synchronizing with Palm Desktop software and Outlook
Privacy Keeping tasks private by turning on security options
Categories Organizing tasks by type
Common
Questions
Answers to frequently asked questions about Tasks
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
mytungstent5.
Support
If you’re having problems
with Tasks or with anything
else on your handheld, go to
www.palmOne.com/
support/tungstent5.
Tungsten™ T5 Handheld 237
CHAPTER 12
Writing Memos
Your handheld contains applications
for storing the most common types of
information: contact names and
numbers, appointments, and so on.
Memos is the tool to use for capturing
information that is meaningful to you
but does not fall into one of these
categories. From meeting notes to
recipes and favorite quotations,
Memos provides a quick and easy way
to enter, store, and share your
important information. Benefits of Memos
• Store essential but hard-to-remember
information
• Easily retrieve and share information
I
n t
hi
s c
h
apter
Creating a memo
Viewing and editing a memo
Moving memos in your
memos list
Deleting a memo
Working with Memos on
your computer
Related topics
Tungsten™ T5 Handheld 238
CHAPTER 12 Writing Memos
Creating a memo
0
1Go to Applications and select Memos .
2Create a memo:
a. Select New.
b. Enter your memo. Select Enter on the onscreen keyboard or draw the
Graffiti®2 writing Return stroke to move to a new line in the memo.
c. Select Done.
That's it. Your handheld automatically saves the memo. Make sure
you have a current backup. Synchronize often.
Tip
In the Memos list, you
can also just start writing
to create a new memo.
The first letter is
automatically capitalized.
Tip
Use Phone Lookup to
quickly add a name and
phone number to a
memo.
Done
Tungsten™ T5 Handheld 239
CHAPTER 12 Writing Memos
Viewing and editing a memo
0
1Go to Applications and select Memos .
2View or edit the memo:
a. In the Memos list, select the memo you want.
b. Read or edit the memo, and then select Done.
Done
Tip
The Memos list shows
the first line of each
memo, so make sure that
first line is something you
will recognize.
Did You Know?
You can connect your
handheld to a portable
keyboard and type your
memos on the go without
carrying around a heavy
laptop. You can purchase
a variety of portable
keyboards. Visit
www.palmOne.com/
mytungstent5 and click
the Accessories link.
Tip
You can change the size
of the text in Memos to
enhance readability.
Tungsten™ T5 Handheld 240
CHAPTER 12 Writing Memos
Moving memos in your memos list
You can move memos up or down in your memos list. For example, you might want to keep all
memos on a certain topic grouped together.
0
1Go to Applications and select Memos .
2Move a memo:
a. Locate the memo you want.
b. Move the memo up or down by dragging the stylus across the screen.
A black dotted line appears to represent the memo you are moving.
c. When the line is in the location you want for your memo, lift the stylus.
Done
Did You Know?
If you use Palm®Desktop
software for
synchronizing, you can
send a memo to your
computer by
synchronizing, and then
open the memo on your
computer in an
application such as
Microsoft Word for
further editing,
formatting, and so on.
Right-click the memo on
your computer, click Send
To, and then select the
application to which you
want to send the memo.
Tungsten™ T5 Handheld 241
CHAPTER 12 Writing Memos
Deleting a memo
0
1Go to Applications and select Memos .
2Open the Delete Memo dialog
box:
a. Locate the memo you want.
b. Open the menus.
c. Select Delete Memo on the
Record menu.
3[ & ] OPTIONAL Check the box to save an archive copy of the memo on your
computer.
4Select OK.
Done
Tip
Need to retrieve that
holiday recipe you
stored? If you save an
archive copy of your
deleted memos, you can
refer to them later by
importing them.
Tungsten™ T5 Handheld 242
CHAPTER 12 Writing Memos
Working with Memos on your computer
Use Memos on your computer to view and manage the memos you create on your handheld.
Check out the online Help in Palm®Desktop software to learn how to use Memos on your
computer. The online Help includes info about the following topics:
• Viewing, copying, and deleting memos
• Editing memo details
• Marking memos private
• Showing, masking, and hiding private memos
• Printing memos
• Changing between the list and single memo views
• Adding a date and time stamp to a memo
• Organizing memos into categories
• Sorting memos
•Sharing memos
WINDOWS ONLY
To open Memos on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Memos on the launch bar.
MAC ONLY
To open Memos on your computer, launch Palm Desktop software from the Palm folder, and then
select Memos.
Tip
You can copy the text of a
memo and paste it into a
new Word file in
Documents on your
handheld. Edit the text in
Documents, save it as a
Microsoft Word file, and
then send the file to your
computer by
synchronizing so you can
view and edit it in Word.
Tungsten™ T5 Handheld 243
CHAPTER 12 Writing Memos
Related topics
Click a link below to learn about these related topics:
Moving
Around
• Opening applications
• Using menus
Entering
Information
Adding a phone number or other contact information to a memo using Phone
Lookup
Categories Organizing memos by arranging them into categories and sorting them
Privacy Keeping memos private by turning on security options
Sharing • Beaming memos to other Palm Powered devices
• Sending memos to other Bluetooth® devices using the Bluetooth wireless
technology on your handheld
• Synchronizing with Palm Desktop software and Outlook
VersaMail Sending memos as attachments to email messages
SMS Sending memos as part of a text message
Common
Questions
Answers to frequently asked questions about Memos
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
mytungstent5.
Support
If you’re having problems
with Memos or with anything
else on your handheld, go to
www.palmOne.com/
support/tungstent5.
Tungsten™ T5 Handheld 244
CHAPTER 13
Writing Notes in Note Pad
Need to jot down a phone number or a
reminder to yourself? Avoid fumbling
for scraps of paper, and write
important reminders in Note Pad. You
can use Note Pad to do everything you
might do with a piece of paper and a
pencil. Note Pad gives you a place to
draw freehand and take notes in your
personal handwriting, which is even
faster and more flexible than creating a
memo on your handheld. Benefits of Note Pad
• No learning curve
• Capture information in the moment
• A picture is worth a thousand words
• See reminders when you set alarms
I
n t
hi
s c
h
apter
Creating a note
Viewing and editing a note
Deleting a note
Working with Note Pad on
your computer
Related topics
Tungsten™ T5 Handheld 245
CHAPTER 13 Writing Notes in Note Pad
Creating a note
0
1Go to Applications and select Note Pad .
2Create a note:
a. Use the stylus to write your
note directly on the handheld
screen.
b. Select the time at the top of
the screen and enter a title
using Graffiti® 2 writing or
the onscreen keyboard.
3[ & ] OPTIONAL Assign the note to a category by selecting the Category box
in the upper-right corner, and then selecting a category.
4Select Done.
That’s it. Your handheld automatically saves the note. Make sure
you have a current backup. Synchronize often.
Before You Begin
[!]
Make sure full-screen
writing is turned off. You
cannot create or edit
notes in Note Pad when
full-screen writing is on.
Tip
Select the pen selector to
change the pen width or
to select the eraser. To
clear the screen
completely, select the
note (anywhere but the
title), open the Edit menu,
and select Clear Note.
Did You Know?
Prevent others from
viewing your notes by
marking them as private.
Pen selector
Scroll bar
Time or title
Eraser
Category box
Done
Tungsten™ T5 Handheld 246
CHAPTER 13 Writing Notes in Note Pad
Choosing the pen and paper (background) colors
0
0
1Go to Applications and select Note Pad .
2Open the Select Colors dialog box:
a. Select Done to display the Note Pad list.
b. Open the menus.
c. Select Options, and then select Preferences.
d. Select Color.
Continued
Tungsten™ T5 Handheld 247
CHAPTER 13 Writing Notes in Note Pad
3Select the pen and paper colors:
a. Select Pen, and then select the ink color you want to use.
b. Select Paper, and then select the background color you want to use.
c. Select OK, and then select OK again.
Done
Tungsten™ T5 Handheld 248
CHAPTER 13 Writing Notes in Note Pad
Setting an alarm
To use a note as a reminder, set an alarm for that note.
0
1Go to Applications and select Note Pad .
2Open the note:
a. Select Done to display the Note Pad list.
b. Select the note you want to set an alarm for.
Continued
Tip
Change the alarm sound
by opening the Options
menu, selecting
Preferences, and then
selecting a sound from
the Alarm Sound pick list.
Tungsten™ T5 Handheld 249
CHAPTER 13 Writing Notes in Note Pad
3Set the alarm:
a. Open the menus.
b. Select Options, and then select Alarm.
c. Select the Date box, and then select the year, month, and date you want the
alarm to sound.
d. Select the time you want the alarm to sound.
e. Select OK.
Done
Tip
You can also open the Set
Alarm dialog box by
selecting a note and
tapping the right edge of
the screen next to the
note title.
Tungsten™ T5 Handheld 250
CHAPTER 13 Writing Notes in Note Pad
Viewing and editing a note
0
1Go to Applications and select Note Pad .
2Open the note:
a. Select Done to display the Note Pad list.
b. Select the note you want to view or edit.
3Read or edit the note, and then select Done.
Done
Tip
Sort the Note Pad list
alphabetically, by date, or
manually. Open the
Options menu, select
Preferences, and then
select the Sort by pick list.
If you sort manually, you
can rearrange the list by
dragging notes to
another position in the
list.
Tungsten™ T5 Handheld 251
CHAPTER 13 Writing Notes in Note Pad
Deleting a note
0
1Go to Applications and select Note Pad .
2Open the note:
a. Select Done to display the Note Pad list.
b. Select the note you want to delete.
3Select Delete, and then select OK to confirm deletion.
Done
Tip
You can also delete a note
by opening the Record
menu and selecting
Delete Note.
Tip
Want to get rid of those
deletion confirmation
messages? Open the
Options menu, select
Preferences, and then
uncheck the Confirm note
delete box.
Tungsten™ T5 Handheld 252
CHAPTER 13 Writing Notes in Note Pad
Working with Note Pad on your computer
Use Note Pad on your computer to view and manage the handwritten notes you create on your
handheld. Check out the online Help in Palm®Desktop software to learn how to use Note Pad on
your computer. The online Help includes info about the following topics:
• Learning about the parts of the Note Pad window
• Viewing, copying, and deleting notes
• Editing note details and titles
• Setting an alarm for a note
• Marking notes private
• Showing, masking, and hiding private notes
• Printing notes
• Changing between the List and note Preview views
• Sorting notes
• Sharing notes
WINDOWS ONLY
To open Note Pad on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Note Pad on the launch bar.
MAC ONLY
To open Note Pad on your computer, double-click the Note Pad icon in the Palm folder.
Tungsten™ T5 Handheld 253
CHAPTER 13 Writing Notes in Note Pad
Related topics
Click a link below to learn about these related topics:
Moving
Around
• Opening applications
• Using menus
Sharing • Beaming notes to other Palm Powered devices
• Sending notes to other Bluetooth® devices by using Bluetooth wireless
technology on your handheld
VersaMail Sending notes as attachments to email messages
Privacy Keeping notes private by turning on security options
Categories Creating categories so you can organize notes
Common
Questions
Answers to frequently asked questions about Notes
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
mytungstent5.
Support
If you’re having problems
with Note Pad or with
anything else on your
handheld, go to
www.palmOne.com/
support/tungstent5.
Tungsten™ T5 Handheld 254
CHAPTER 14
Connecting Wirelessly to Other Devices
Your handheld helps keep your world
organized by storing contact
information, recording appointments,
and so on. Now your handheld can
actually connect you to the world—
wirelessly, using Bluetooth® wireless
technology. Need to make a phone
call? Select the number in Contacts,
and your mobile phone begins dialing.
How about browsing the web or
sending an email message from your
handheld—without a cable?
Your handheld’s built-in Bluetooth
functionality helps you easily set up
wireless connections to a number of
devices so you can enjoy the
convenience of cable-free connectivity.
Benefits of your handheld’s
Bluetooth technology
• Connect to your Bluetooth phone to
send text or email messages or to
access the web
• Reduce cable clutter by synchronizing
wirelessly
• Connect to other devices, such as
cameras and other handhelds, to
share files wirelessly
I
n t
hi
s c
h
apter
What can I do with the built-
in Bluetooth technology?
Entering basic Bluetooth
settings
Setting up a phone
connection
Accessing email and the web
wirelessly
Setting up a connection for
wireless synchronization
Setting up a connection to
your Windows desktop
computer
Setting up a connection to a
network
Creating trusted pairs
Setting advanced Bluetooth
features
Related topics
Tungsten™ T5 Handheld 255
CHAPTER 14 Connecting Wirelessly to Other Devices
What can I do with the built-in Bluetooth technology?
Connect to your Bluetooth phone to send text or email messages or to access the web.
Whether you access the Internet or your email account, or send text messages, once a week or
constantly throughout the day, wireless connectivity means that you can go online or share files
anytime by connecting via your mobile phone or your laptop connected to the Internet.
Reduce cable clutter by synchronizing wirelessly. Imagine your desk and workstation without
cable clutter. Bluetooth technology on your handheld replaces many of the connecting cables with
a wireless connection for tasks such as synchronizing your handheld with your computer.
Connect to other devices, such as cameras and other handhelds, to share files wirelessly.
Wouldn’t it be great if you could send files such as photos to another handheld? Use the built-in
Bluetooth technology to set up connections to devices within approximately 30 feet of your
handheld.
What types of connections can I make?
With Bluetooth technology, you can make the following connections:
• Connect to your computer wirelessly to synchronize your handheld.
• Access the Internet or an email account using your mobile phone. In order to use a mobile
phone, you must dial your ISP or sign up for an account with a high-speed wireless carrier.
• Send and receive text messages using your mobile phone.
• Share files by forming a trusted pair with a Bluetooth device, such as a camera, handheld, or
printer.
• Browse the Internet or access your email account by linking through your desktop computer's
network connection or establishing a connection to a Bluetooth LAN Access Point.
»
Key Term
Bluetooth Technology
that enables devices such
as handhelds, mobile
phones, and computers
to connect wirelessly to
each other.
Before You Begin
[!]
Any device you connect
to must also be a
Bluetooth device. Check
the user guide for your
device to enable the
Bluetooth features.
Tungsten™ T5 Handheld 256
CHAPTER 14 Connecting Wirelessly to Other Devices
What is device discovery?
Discovery is the process in which your handheld searches for other Bluetooth devices within its
range (approximately thirty feet). As each device is discovered, it shows up in your Discovery
Results. After you find the devices you are looking for, you can select the devices with which you
want to connect.
The Bluetooth application on your handheld can be turned on and off, and the application has a
Discoverable setting that can also be turned on and off. The following is a description of setting
combinations and the resulting discovery states:
Bluetooth Off: When the Bluetooth setting is off, other users cannot discover your handheld.
This is similar to locking your door with a dead bolt and a security chain, and disabling the
doorbell. When Bluetooth is off, you cannot access the Discoverable setting.
Bluetooth On and Discoverable No: When your handheld and Bluetooth are on and the
Discoverable setting is set to No, you can receive connections only from devices with which you
have previously formed a trusted pair. This is similar to locking your door with a dead bolt and
disabling the doorbell, but any friends who already have the key can enter. By default, the
Discoverable setting is enabled when Bluetooth is on.
Bluetooth On and Discoverable Yes: When your handheld is on, Bluetooth is on, and the
Discoverable setting is set to Yes, you can receive connections from any Bluetooth device. You are
automatically connected with devices with which you have previously communicated, but you can
refuse invitations to connect with unrecognized devices. This is similar to locking your front door
with a dead bolt and enabling the doorbell. Friends who already have the key can enter freely, and
if someone without a key rings the bell to request a connection, you can choose to open the door
or ignore the request.
Tungsten™ T5 Handheld 257
CHAPTER 14 Connecting Wirelessly to Other Devices
Entering basic Bluetooth settings
0
1 Go to Favorites and select Bluetooth .
2Enter the basic Bluetooth
settings:
a. Select On.
b. Select the Device Name field
and enter a name for your
handheld. This is the name
other Bluetooth devices see
when they connect to your
handheld. By default it is the
username you use during
synchronization, but you can
change it.
c. Select the Discoverable pick
list and select Yes or No.
Done
»
Key Term
Discoverable Setting
that allows other
Bluetooth devices to find
and connect with your
handheld. Your handheld
must be on to be
discoverable.
Tip
If you are trying to
conserve battery life, turn
Discoverable mode off.
Tungsten™ T5 Handheld 258
CHAPTER 14 Connecting Wirelessly to Other Devices
Setting up a phone connection
To use Bluetooth Manager to set up a phone connection, you must have a GSM
mobile phone that is optionally enabled with GPRS data services.
This is how you form a trusted pair between your handheld and your mobile phone. Once you
have set up the trusted pair connection, you automatically connect to your phone when you want
a Bluetooth connection.
0O
1Go to Favorites and select Bluetooth .
2Open the Phone Setup dialog
box.
a. Select Setup Devices.
b. Select Phone Setup.
c. Select Phone Connection.
d. Select Next.
Continued
Before You Begin
[!]
If you have an IR phone,
you must download the
Phone Link application
from the web. Go to
http://
www.palmOne.com/us/
support/downloads/
phonelink.html to
download the software.
You can also launch the
above link from Phone
Link Updater in the
palmOne folder located
under the Windows Start
Programs menu.
»
Key Term
Trusted pair Two
devices—for example,
your handheld and your
mobile phone—that can
connect to each other
because each device can
find the same passkey on
the other device. Once
you form a trusted pair
with a device, you do not
need to enter a passkey to
connect with that device
IMPORTANT
[!]
Tungsten™ T5 Handheld 259
CHAPTER 14 Connecting Wirelessly to Other Devices
3Select the phone you want to connect to:
a. Select the Manufacturer and Model pick lists, select the correct entries for
your phone, and then select Next.
b. The Connection Setup screen displays all Bluetooth phones within range. If
your phone did not show up on the discovery results, select Find More to
search again.
If the phone still does not appear on the list, go to www.palmOne.com/us/
support/downloads/phonelink.html to download the driver for your phone,
and then go to step 4.
c. Select the phone you want, select OK, and then select Next again.
Continued
Tip
If you receive a message
that your phone is not
ready to accept a
connection, check to
make sure that your
phone is prepared to
make a Bluetooth
connection. See the
instructions included with
your phone.
Select phone
Select if your phone
does not appear
Tungsten™ T5 Handheld 260
CHAPTER 14 Connecting Wirelessly to Other Devices
4Enter a passkey:
a. Enter a passkey number. This
can be any number you
choose; it does not, for
example, have to be a
password you use to access a
network or an email account.
You must enter
the same passkey on your
handheld and your mobile phone
in order to connect to your
phone.
b. Select OK.
5Select Done to finish phone connection setup.
Continued
»
Key Term
Passkey Like a
password, the passkey is
a security measure. Your
handheld can only
connect with a device that
has the same passkey.
For example, to connect
to your mobile phone,
you need to enter the
same passkey on your
handheld and on your
phone.
IMPORTANT
[!]
Tungsten™ T5 Handheld 261
CHAPTER 14 Connecting Wirelessly to Other Devices
6Determine if you want to be set
up with a network:
a. Select Yes to begin network
setup. Go to step 7.
b. Select No if you want to use
your phone connection only
to dial phone numbers from
your handheld or send text
messages. You have finished
setup.
7Begin network setup:
a. If you select Yes, go to step 8.
b. If you select No, go to step 9.
c. Select Next.
Continued
»
Key Term
GPRS Acronym for
General Packet Radio
Service, a method of
sending information
wirelessly at high speeds.
Select Yes in step 7 only if
you have a GPRS account
for your mobile phone.
Tungsten™ T5 Handheld 262
CHAPTER 14 Connecting Wirelessly to Other Devices
8If you selected Yes in step 7:
a. Select the pick lists and select
the correct information for
your cellular carrier.
b. Select Next, and then select
Done.
9If you selected No in step 7:
a. Select Next.
b. Enter the phone number you use to dial in to your ISP and the username for
your dial-up account.
c. Select the Password box, enter your account password, and select OK. This
is the password you use to access your dial-up account.
d. Select Next, and then select Done.
You now have set up your phone connection to browse the web
and send and receive email messages.
Tip
Contact your ISP (for
example, AOL or
Earthlink) or your
wireless carrier (for
example, Orange or
Cingular) if you are not
sure about these settings.
Done
Tungsten™ T5 Handheld 263
CHAPTER 14 Connecting Wirelessly to Other Devices
Accessing email and the web wirelessly
After you set up a connection with a mobile phone, you can send and receive email or browse the
web wirelessly using this connection.
Bluetooth functionality must be on if you want to use wireless features. You must also
set up an email account on your handheld before you can send or receive email messages.
0
1Open the email application or the web browser.
2Verify Bluetooth status:
a. Tap Bluetooth on the
status bar to open the
Bluetooth settings screen. You
can select the icon even if it is
dimmed (meaning that
Bluetooth is currently off).
b. Make sure On is selected.
Continued
NOTE
Did You Know?
You can tap Bluetooth on
the status bar to quickly
open the Bluetooth
settings screen from any
application on your
handheld.
Tip
You can also check the
Bluetooth indicator next
to the battery indicator at
the top of Favorites or
Applications view to see
if Bluetooth is on.
Tungsten™ T5 Handheld 264
CHAPTER 14 Connecting Wirelessly to Other Devices
3Connect to your phone:
a. Select the Service pick list and select the service that you want to use to
connect to the Internet. If you set up a phone connection, the name of the
service you configured is listed.
b. Select Connect.
You are now ready to send and receive email messages or to
browse the web.
»
Key Term
Service Way of
connecting to a mobile
phone to send
information wirelessly,
for example, through a
high-speed (GPRS)
carrier or a dial-up
account with an Internet
service provider (ISP).
Tip
When you enter a URL in
Web Pro or select Get and
Send in the VersaMail®
application, a connection
automatically initiates
with the last used service.
Done
Tungsten™ T5 Handheld 265
CHAPTER 14 Connecting Wirelessly to Other Devices
Setting up a connection for wireless synchronization
1Go to Favorites and select Bluetooth .
2Open the PC Setup dialog box:
a. Select Setup Devices.
b. Select PC Setup.
c. Select Bluetooth HotSync.
d. Select Next.
3Select a computer and select
Next.
The Discovery icon
appears to indicate that the
discovery process is active.
If your computer did not show up
on the discovery results, select
Find More to search again.
Continued
Tungsten™ T5 Handheld 266
CHAPTER 14 Connecting Wirelessly to Other Devices
4Set up a connection for wireless synchronization:
a. Follow the onscreen instructions for steps 1–3, selecting Next after each step.
To launch HotSync® Manager on your computer, click the HotSync Manager
icon on the task bar in the lower-right corner of your computer screen.
b. Select Launch HotSync in step 4.
c. Select HotSync to synchronize your handheld with your computer.
Now you can easily synchronize with your computer wirelessly.
Tip
To synchronize with your
computer, go to HotSync
Manager and select the
pick list below the
HotSync icon to select
your computer from the
list. Select the HotSync
icon to begin
synchronization.
Done
Tungsten™ T5 Handheld 267
CHAPTER 14 Connecting Wirelessly to Other Devices
Setting up a connection to your Windows desktop
computer
0
1Go to Favorites and select Bluetooth .
2Open the PC Setup dialog box:
a. Select Setup Devices.
b. Select PC Setup.
c. Select PC Connection
d. Select Next.
3Select a PC and select OK.
The Discovery icon
appears to indicate that the
discovery process is active.
If your PC did not show up on the
discovery results, select Find
More to search again.
Continued
Tip
Once you have set up
your PC as a trusted
device, you can set up
your handheld and
desktop computer to
synchronize wirelessly.
Tip
To access the Internet
through the desktop
computer's network
connection, you must
allow Internet Sharing on
your computer. For more
information, see the
documentation that came
with the computer or the
operating system.
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CHAPTER 14 Connecting Wirelessly to Other Devices
4Choose to add the PC as a trusted device or not:
Ye s Go to step 5.
No Go to step 6.
5[ & ] OPTIONAL Create a
trusted connection.
a. Select Next.
b. Enter the passkey number for
your PC and select OK.
6[ & ] OPTIONAL Set up your PC
username and password:
a. Enter the username and
password for your PC and
select Next.
b. If you don't want to use a
username and password,
leave the fields blank and
select Next.
7Select Done.
Done
Tip
To access the Internet
through the desktop
computer's network
connection, you must
allow Internet Sharing on
your computer. For more
information, see the
documentation that came
with the computer or the
operating system.
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CHAPTER 14 Connecting Wirelessly to Other Devices
Setting up a connection to a network
0
1Go to Favorites and select Bluetooth .
2Open the PC Setup dialog box:
a. Select Setup Devices.
b. Select LAN Setup.
c. Select Next.
3Select a LAN and select OK.
The Discovery icon
appears to indicate that the
discovery process is active.
If the LAN did not show up on
the discovery results, select Find
More to search again.
Continued
Before You Begin
[!]
You must get the passkey,
username, and password
for the LAN from the
system administrator.
»
Key Term
LAN Acronym for local
area network. LAN refers
to a local network that
connects computers
located in your home or
business.
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CHAPTER 14 Connecting Wirelessly to Other Devices
4Create a trusted connection.
a. Select Yes to add the LAN as a
trusted device.
b. Select Next.
c. Enter the passkey number for
the LAN and select OK.
5Enter the username and
password for the LAN and select
Next.
6Select Done.
Done
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CHAPTER 14 Connecting Wirelessly to Other Devices
Creating trusted pairs
After you have set up your phone and computer as trusted devices, you may want to set up other
trusted devices, such as a friend’s handheld. When your device recognizes a trusted device, your
device automatically accepts communication, bypassing the discovery and authentication
process.
0
1Go to Favorites and select Bluetooth .
2Begin the discovery process:
a. Select Setup Devices.
b. Select Trusted Devices.
c. Select Add Device.
d. Select Trusted Devices to begin the discovery process. The Discovery icon
appears to indicate that the discovery process is active.
3Select the device you want to
add as a trusted device.
If the device you want to add
does not appear on the discovery
results list, select Find More to
search again.
Continued
Did You Know?
When your handheld and
Bluetooth are on and the
Discoverable setting is set
to No, you can receive
connections only from
devices with which you
have previously
communicated.
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CHAPTER 14 Connecting Wirelessly to Other Devices
4Enter the same passkey on your handheld and the other device and select OK.
Some Bluetooth devices have a built-in passkey; others
enable you to choose the passkey; see the documentation included with your
Bluetooth device for information. In either case you must use the same passkey
on both the device and your handheld.
Many phones also require you to put the phone into a mode where it can
accept a key exchange for bonding in a trusted pair. See the documentation
included with your phone for information.
5Select Done.
Done
Tip
You can delete a trusted
device or view the details
about a trusted device,
such as the device
address and your most
recent connection. In
Bluetooth Manager, select
Setup Devices, and then
Trusted Devices. Select
the appropriate device
and select Details.
IMPORTANT
[!]
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CHAPTER 14 Connecting Wirelessly to Other Devices
Setting advanced Bluetooth features
These advanced settings are used in special circumstances.
Storing recently found device names
When you enable or disable the device name cache you control whether or not your handheld
retrieves the names of remote devices each time the discovery process takes place. By default, the
device name cache is enabled, which means the names of devices that are found are stored in
cache. The next time the device is discovered, the name appears very quickly.
0
1Go to Favorites and select Bluetooth .
2Open the menus.
3Select Options, and then select Disable device name cache.
The selection on the Option menu toggles to Enable device name cache. This
indicates that the cache is disabled.
Done
Tip
If the remote device name
has changed, disabling
and then enabling the
device name cache forces
your handheld to retrieve
the new device name.
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CHAPTER 14 Connecting Wirelessly to Other Devices
Allowing your handheld to wake up when it is turned off
You can set your handheld to receive information through Bluetooth connections when your
handheld is turned off. The radio remains on, but your device is not discoverable. For another
Bluetooth device or application to wake up your handheld, it must know your device name. This
limits the connections to devices that are trusted or have connected with you before.
0
1Go to Favorites and select Bluetooth .
2Open the menus.
3Select Options, and then select Allow wakeup.
The selection on the Option menu toggles to Do not allow wakeup. This
indicates that Allow Wakeup is enabled.
Enabling the Allow Wakeup setting uses battery power even
when your handheld is turned off. Be sure to monitor your battery level.
Done
IMPORTANT
[!]
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CHAPTER 14 Connecting Wirelessly to Other Devices
Related topics
Click a link below to learn about these related topics:
Moving
Around
• Opening applications
• Using menus
Managing Info Synchronizing your handheld with your desktop PC
Contacts Connecting to telephone numbers in your list of contacts
VersaMail Sending and receiving email messages wirelessly using your handheld’s
Bluetooth technology
SMS Sending and receiving text messages wirelessly using your handheld’s
Bluetooth technology
Common
Questions
Answers to frequently asked questions about Bluetooth wireless
technology
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
mytungstent5.
Support
If you’re having problems
with Bluetooth or with
anything else on your
handheld, go to
www.palmOne.com/
support/tungstent5.
Tungsten™ T5 Handheld 276
CHAPTER 15
Sending and Receiving Email Messages
If you already know how efficient email
is for staying in touch with personal
and business contacts, the VersaMail®
application brings you a new level of
convenience: email on the go. If you
are a new email user, you will enjoy the
ease and speed of communicating with
friends, family, and colleagues
anywhere you can make an Internet
connection.
You can attach files such as photos to
email messages, as well as Microsoft
Word, Excel, or PowerPoint files—or
receive any of these file types as
attachments to view and edit at your
convenience. You can also synchronize
email messages on your handheld with
email on your computer (Windows
only).
Benefits
• Access email on the go
• Send and receive photos, sound files,
Word and Excel files, and more
• Save messages from your computer
to view at a convenient time
I
n t
hi
s c
h
apter
Upgrading an existing email
account
About email accounts
Creating an account
Managing email accounts
Getting and reading email
Sending an email message
Working with email folders
Working with email
messages
Working with attachments
Synchronizing email on your
handheld with email on your
computer
Advanced VersaMail
application features
Related topics
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CHAPTER 15 Sending and Receiving Email Messages
Upgrading an existing email account
If you have already used the VersaMail application on a different handheld and have kept your old
username, you can upgrade your existing email account for use on your new handheld.
0
1Synchronize your new handheld
with your computer. Select the
username associated with your
old handheld; this contains your
existing account information.
2On your handheld, go to Favorites and select VersaMail .
3Select Yes to accept the upgrade.
Done
Before You Begin
[!]
Before you can set up an
email account on your
handheld, you must do
the following:
• If you don’t already
have one, establish an
account with an Internet
service provider such as
Earthlink or a wireless
carrier such as Cingular.
You can also use a
corporate email account.
• For wireless accounts
only: Have active service
with a wireless carrier
and a mobile phone
equipped with
Bluetooth® wireless
technology. You must
also set up a phone
connection on your
handheld. (Not required if
you want to access email
over your company’s
Bluetooth network.)
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CHAPTER 15 Sending and Receiving Email Messages
About email accounts
The VersaMail application is software that lets you access email on your handheld from an
account with an email provider (such as Earthlink or Yahoo!) or from your corporate email
account. For each email account you want to access, you must set up an account on your
handheld. For example, if you have an Earthlink account and a corporate account, set up one
account for each. You can create up to eight email accounts on your handheld.
You must have an account with an email provider or a corporate account. The
VersaMail application works with these accounts to transfer messages to your handheld. The
application is not an email service provider.
Account and connection types
You can set up two types of email accounts on your handheld:
Wireless Send and receive email directly to and from your handheld using the built-in
Bluetooth® technology or by positioning the IR port on your handheld so that it can beam to the
IR port on your mobile phone.
Synchronize Only (Windows computers only) Transfer messages from the email application on
your computer (such as Microsoft Outlook) to your handheld by synchronizing. You can’t send and
receive messages wirelessly for this type of account.
Using an email provider
If you are setting up a new email account and have a well-known email provider (Internet service
provider, or ISP) such as Earthlink or Yahoo!, many of the required settings during the account
setup are automatically configured.
For other ISPs, you need the following information:
• The protocol used for incoming mail, such as Post Office Protocol (POP) or Internet Message
Access Protocol (IMAP)
• The name of the incoming mail server
IMPORTANT
[!]