Ricoh PRSPC342DN1 Part15 Subpart B-Printer User Manual BBP PRSPC342DN1 2

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Application ID	Oun6CLe2lAr76lVBqrGAEA==
Document Description	BBP-PRSPC342DN1_User Manual 2
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Date Submitted	2016-05-03 00:00:00
Date Available	2016-05-04 00:00:00
Creation Date	2016-01-18 17:11:37
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Loading Orientation-Fixed Paper or Two-Sided Paper
Loading Orientation-Fixed Paper or Two-Sided
Paper
Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or
copied paper) might not print correctly, depending on how the paper is placed.
Settings using the control panel
Set [Letterhead Setting] to [Auto Detect] or [On (Always)], and then place the paper as shown in
the table below. For details about [Letterhead Setting], see:
• page 244 "Machine Modes (SP C340DN)" (for SP C340DN)
• page 314 "System" (for SP C342DN)
Paper orientation
The meanings of the icons are as follows:
Icon
Meaning
Place or load paper printed side face up.
Place or load paper printed side face down.
Print side
Trays 1–2
Bypass tray
One-sided
Two-sided
• To print on letterhead paper when [Letterhead Setting] is set to [Auto Detect], you must specify
[Letterhead] for the paper type in the printer driver's settings.
• If a print job is changed partway through printing from one-sided to two-sided printing, one-sided
output after the first copy may be printed facing a different direction. To ensure all paper is output
facing the same direction, specify different input trays for one-sided and two-sided printing. Note
also that two-sided printing must be disabled for the tray specified for one-sided printing.
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• For details about how to make two-sided prints, see page 138 "Printing on Both Sides of a Page".
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Loading Envelopes
Loading Envelopes
This section explains various details about and recommendations concerning envelopes.
• The inside of the machine could be very hot. Do not touch the parts with a label indicating the
"hot surface." Otherwise, an injury might occur.
• Some of this machine's internal components get very hot. For this reason, take care when
removing misfed paper. Not doing so could result in burns.
• Do not use window envelopes.
• Envelopes, especially those with glue on their flaps, may stick together. Fan the envelopes to
separate them before loading. If the envelopes still stick together, load them one by one. For the
envelope types that can be used with this printer, see page 106 "Paper Size Specifications" and
page 108 "Paper Type Specifications".
• Misfeeds might occur depending on the length and shape of the flaps.
• Load envelopes with their flaps open. Load envelopes with their flaps closed only when the flaps
are closed at the time of purchase.
• Before loading envelopes, press down on them to remove any air from inside, flattening out all four
edges. If they are bent or curled, flattening their leading edges (the edge going into the printer) by
running a pencil or ruler across them.
Loading orientation for envelopes
The method for loading envelopes varies depending on the orientation of the envelopes. Be sure to
load envelopes with the correct orientation.
Orientation
Bypass tray
Envelopes
• Flaps: close
• Bottom side of envelopes: toward the right
of the printer
• Side to be printed: face down
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3. Loading Paper
When loading envelopes, use both the control panel and the printer driver to select "Envelope" for
the paper type and specify the thickness of the envelopes. For details, see page 166 "Printing on
Envelopes".
Recommended envelopes
For details about recommended envelopes, contact your local dealer.
The size of envelopes that you can load depends on the tray in which you load them. For details,
see page 106 "Paper Size Specifications".
• Load only one size and type of envelope at a time.
• The duplex function cannot be used with envelopes.
• Straighten any curls within 5 mm (0.2 inch) upward and 0 mm (0 inches) downward on the tray
before loading.
• To achieve better output quality, it is recommended that you set the right, left, top, and bottom print
margin to at least 15 mm (0.6 inches) each.
• The output quality on envelopes may be uneven if parts of an envelope have differing thicknesses.
Print one or two envelopes to check the print quality.
• When printing onto envelopes, the print speed is slower than usual.
• Flatten out prints if they are creased or curled.
• Check that the envelopes are not damp.
• High temperature and high humidity conditions can reduce print quality and cause envelopes to
become creased.
• Depending on the environment, printing on envelopes may wrinkle them even if they are the
recommended envelopes.
• Certain types of envelopes might be output creased, dirtied, or misprinted. If you are printing a
solid color on an envelope, lines may appear where the overlapped edges of the envelope make it
thicker.
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Paper Settings
Paper Settings
This section explains how to specify paper size and type using the control panel.
• When [Tray Setting Priority] is set to [Machine Setting(s)], the paper settings configured using the
printer's control panel have priority over the settings specified in the printer driver or commands.
For details, see:
• page 244 "Machine Modes (SP C340DN)" (for SP C340DN)
• page 314 "System" (for SP C342DN)
Specifying a Paper Size
• To use the paper size and feed direction other than those indicated on the paper size dial, set the
dial to " ", and set the paper size using the control panel.
• To use custom size paper, be sure to specify the paper size using the control panel and the printer
driver.
• The printer cannot print on custom size paper if the application does not support custom size paper.
Specifying Standard Size Paper
Press the [Menu] key, and then select the setting items using the [ ] or [ ] key.
1. Select [Paper Input]
Press [OK]
2. Select [Paper Size: (tray name)]
Press [OK]
3. Select the size of the paper set in the specified tray
Press [OK]
1. Press the [User Tools] key, and then display the [Tray Paper Settings] screen.
[System Settings]
[Tray Paper Settings]
2. Specify the paper size and feed direction.
[Tray Paper Size: (tray name)]
Select the paper size and feed direction
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[OK]
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3. Loading Paper
• For details about the available paper size, see page 106 "Paper Size Specifications".
Specifying Custom Size Paper
Press the [Menu] key, and then select the setting items using the [ ] or [ ] key.
1. Select [Paper Input]
Press [OK]
2. Select [Paper Size: (tray name)]
3. Select [Custom Size]
Press [OK]
Press [OK]
4. Enter the horizontal value
5. Enter the vertical value
Press [OK]
Press [OK]
1. Press the [User Tools] key, and then display the [Tray Paper Settings] screen.
[System Settings]
[Tray Paper Settings]
2. Specify the paper size and feed direction.
[Tray Paper Size: (tray name)] [Custom Size] [Vertical] Enter the vertical dimension of the
paper [OK] [Horizontal] Enter the horizontal dimension of the paper [OK]
3. Press [OK] twice.
• For details about the available paper size, see page 106 "Paper Size Specifications".
Specifying a Paper Type
You can improve printer performance by selecting the optimum paper type for the tray.
Press the [Menu] key, and then select the setting items using the [ ] or [ ] key.
1. Select [Paper Input]
Press [OK]
2. Select [Paper Type: (tray name)]
Press [OK]
3. Select the type of the paper set in the specified tray
Press [OK]
The setting is complete when specifying the following types of paper:
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Paper Settings
Thin Paper, Plain Paper, Middle Thick, Thick Paper 1, Thick Paper 2, Thick Paper 3, Special Paper
1, Special Paper 2, Special Paper 3, Glossy Paper
4. If you have selected [Recycled Paper], [Color Paper], [Letterhead], [Label Paper],
[Envelope], [Preprinted Paper], [Bond Paper], [Cardstock], or [Coated Paper] for the
paper type, press [Escape]
5. Select [Maintenance]
Press [OK]
6. Select [General Settings]
Press [OK]
7. Select the paper thickness setting for the specified paper type
8. Select the tray where the specified type of paper is loaded
9. Select the paper thickness
Press [OK]
Press [OK]
Press [OK]
1. Press the [User Tools] key, and then display the [Tray Paper Settings] screen.
[System Settings]
[Tray Paper Settings]
2. Press [Paper Type: (tray name)], and then specify the paper type and thickness.
• [Paper Type]
Select the paper type
[OK]
• [Paper Thickness]
Select the paper thickness
[OK]
• For details about the available paper type, see page 108 "Paper Type Specifications".
Registering Unique Names to Paper Types
You can register a unique name to a paper type using Web Image Monitor. Registering a name which
represents paper type or usage allows you to easily specify the paper type appropriate for your
purpose.
• This function can be used when the printer is operating in a network and bidirectional
communication is enabled.
• Paper types with unique names registered using this function can only be specified using the PCL
5e/5c/6 printer drivers.
• The printer logs do not record the names of user paper types.
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3. Loading Paper
Registering names to paper types
• The printer driver might not display the paper type name correctly if it is registered using an
unsupported language.
• The control panel might not display the paper type name correctly if it is registered using nonalphanumeric characters (i.e., characters that are not one of the following: a–z, A–Z, or 0–9).
1. Log in to Web Image Monitor in administrator mode.
For details, see page 333 "Displaying the top page".
2. Click [Configuration] on the [Device Management] menu.
3. Under "Device Settings", click [User Paper Type], and then change the settings as
necessary.
4. Enter a descriptive name for easier recognition in "Paper Name".
5. Select a suitable paper type from the "Paper Type" list.
6. Click [OK].
7. Click [Logout].
8. Quit Web Image Monitor.
• You can register up to eight user paper types.
Setting user paper types to trays
Before printing, set the paper registered on the user paper type to the paper tray, and then set the paper
type already registered. Paper types can be set either from Web Image Monitor or from the printer's
control panel.
1. Log in to Web Image Monitor in administrator mode.
For details, see page 333 "Displaying the top page".
2. Click [Configuration] on the [Device Management] menu.
3. Under "Device Settings", click [Paper], and then change the settings as necessary.
4. Select [User Paper Type] for the paper tray you want to use, and then select the
registered paper type.
5. Click [OK].
6. Click [Logout].
7. Quit Web Image Monitor.
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Paper Settings
Printing using registered paper types
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. Select a registered paper type in the "Paper Type:" list.
3. Start printing from the application's [Print] dialog box.
Configuring Envelope Settings Using the Control Panel
When printing on envelopes, load envelopes in bypass tray or Tray 1, and then follow the procedure
below to specify envelope type and thickness.
Press the [Menu] key, and then select the setting items using the [ ] or [ ] key.
1. Select [Paper Input]
Press [OK]
2. Select [Paper Size: Bypass Tray]
3. Select the envelope type
Press [OK]
4. Select [Paper Type: Bypass Tray]
5. Select [Envelope]
Press [OK]
Press [OK]
Press [OK]
6. Press [Escape]
7. Select [Maintenance]
Press [OK]
8. Select [General Settings]
Press [OK]
9. Select [Envelope Setting]
Press [OK]
10. Select the source tray for which you want to change the paper thickness
11. Select the paper thickness
Press [OK]
Press [OK]
1. Press the [User Tools] key, and then display the [Tray Paper Settings] screen.
[System Settings]
[Tray Paper Settings]
2. Press [Tray Paper Size: Bypass Tray], and then specify the paper size.
Select the envelope size
[OK]
3. Press [Paper Type: Bypass Tray], and then specify the paper type and thickness.
• [Paper Type]
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[Envelope]
[OK]
• [Paper Thickness]
[Plain Paper 66-74g/m2]
[OK]
• For details about the envelope types that can be loaded in each tray, see page 106 "Paper Size
Specifications" and page 108 "Paper Type Specifications".
• For details about how to load envelopes, see page 123 "Loading Envelopes".
• Configure the paper settings appropriately using both the printer driver and the control panel. For
details about paper settings using the printer driver, see page 166 "Printing on Envelopes".
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4. Printing
This chapter explains how to setup the printer before using it, and how to print documents using various
useful functions. Printing procedures using the printer drivers on Windows 7 and Mac OS X 10.6 are
shown as examples.
Displaying the Printer Driver Settings Screen
This section explains how to display the configuration screen of the printer.
Displaying the Printer Driver Properties with Windows
This section explains how to open the printer driver properties from [Devices and Printers].
• Manage Printers permission is required to change the printer settings. Log in as an Administrators
group member.
• You cannot change the printer default settings for individual users. Settings made in the printer
properties dialog box are applied to all users.
1. On the [Start] menu, click [Devices and Printers].
2. Right-click the icon of the printer you want to use.
3. Click [Printer properties].
Displaying the Printing Preferences dialog box from the [Start] menu
This section explains how to open the [Printing Preferences] dialog box from [Devices and Printers].
• When the printer driver is distributed from the print server, the setting values specified by the server
are displayed as the default for [Printing Defaults...].
• You cannot configure different print settings for each user. The settings configured in this dialog box
are used as the default.
1. On the [Start] menu, click [Devices and Printers].
2. Right-click the icon of the printer you want to use.
3. Click [Printing Preferences].
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Displaying the Printing Preferences dialog box in an application
You can make printer settings for a specific application. To make printer settings for a specific
application, open the [Printing Preferences] dialog box from that application.
The settings displayed in the [Printing Preference] dialog box opened from the [Devices and Printers]
window are applied as the default in the [Printing Preference] dialog box opened in an application.
When printing from an application, modify the settings as required.
The screens displayed may differ depending on the application. The following procedure explains how
to print documents from an application using WordPad in Windows 7 as an example.
1. Click the WordPad menu button in the upper left corner of the window, and then click
[Print].
2. In the [Select Printer] list, select the printer you want to use.
3. Click [Preferences].
Using One Click Presets
Some of the frequently used functions are registered under "One Click Preset List:" on the [One Click
Presets] tab.
You can apply the relevant setting simply by clicking on the one-click preset name. This prevents
incorrect settings and misprints.
One-click presets can be added, modified, and deleted as required. By using registered one-click
presets, users without in-depth knowledge of the printer driver can utilize advanced printing functions
easily.
Follow the procedure to register one-click presets.
1. Open the printing preferences dialog box.
2. Make the settings you require.
3. Click [Register Current Settings...].
4. Enter a name and comment that describe the setting, and then click [OK].
• For details about modifying and deleting one-click presets, see the printer driver Help.
Displaying the Printer Driver Help
Displaying the printer driver Help
If you click [Help] in the setting dialog box for the printer driver, the Help contents corresponding to
the displayed tab appear.
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Displaying the Printer Driver Settings Screen
Displaying the descriptions of the items on the printer driver's settings dialog box
If you click the question mark button in the upper right corner of the setting dialog box for the
printer driver, the mouse pointer changes to a question mark. Move this question mark over the item
whose Help information you want to view, and then left-click to display the Help information.
Displaying the Printer Driver Properties in Mac OS X
This section explains how to display the printer driver settings screen in Mac OS X. Displayed screens
may differ from those indicated in the following steps depending on the application. In the procedure
below, Text Edit provided with Mac OS X 10.6 is used as an example.
1. Start System Preferences.
2. Click [Print & Fax].
3. Click the icon of the printer you want to use.
Displaying the printing preferences screen from an application
You can make printer settings for a specific application. To make printer settings for a specific
application, open the printing preferences screen from that application.
1. Select [Print...] on the [File] menu.
2. Select the printer you are using in the [Printer:] pop-up menu.
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4. Printing
Standard Printing
Printing with Windows (PCL 6/PostScript 3)
• Duplex printing is selected as the default setting.
• If you send a print job via USB 2.0 while the printer is in Sleep mode, an error message might
appear when the print job is complete. In this case, check if the document was printed.
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
For details, see page 132 "Displaying the Printing Preferences dialog box in an application".
2. Make sure the [One Click Presets] tab is selected.
3. Configure the following settings:
• Job Type:
Select [Normal Print].
• Document Size:
Select the size of the document.
• Orientation:
Select the orientation of the document.
• Input Tray:
Select the paper tray that contains the paper you want to use for printing.
If you select [Auto Tray Select], the paper tray is automatically selected according to the
paper size and type specified.
• Paper Type:
Select the type of paper that is loaded in the paper tray.
• Color/ Black and White:
Select [Color] for color printing, and [Black and White] for black-and-white printing.
• Copies:
Specify the number of copies.
Change any other print settings as necessary. For details, see the printer driver Help.
You can set convenient print functions on the [Detailed Settings] tab. For details, see page 138
"Convenient Print Functions".
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Standard Printing
4. Click [OK].
5. Start printing from the application's [Print] dialog box.
• If [Color] is selected in the "Color/ Black and White:" list, you can print using special color outputs
suitable for color vision impaired users. To use this function, click the [Detailed Settings] tab. Click
the [Print Quality] menu in the "Menu:" box, and then select [On] in the "Barrier-free Color
Management:" list.
Black-and-white printing precautions
Some applications may recognize grayscale or a black-and-white area of a document as a color
image. Because of this, it may be printed in four colors (CMYK) and counted on the billing counter as
such. To ensure that documents are printed in black and white, select [User Setting] in the "Settings for
Image:" list on the [Print Quality] menu, and then select [K (Black)] in the "Gray Reproduction:" list. For
details, see the printer driver Help.
Printing with Windows (PCL 5e/5c)
• Duplex printing is selected as the default setting.
• If you send a print job via USB 2.0 while the printer is in Sleep mode, an error message might
appear when the print job is complete. In this case, check if the document was printed.
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
For details, see page 132 "Displaying the Printing Preferences dialog box in an application".
2. Make sure the [Setup] tab is selected.
3. Configure the following settings:
• Job Type:
Select [Normal Print].
• Copies:
Specify the number of copies.
• Orientation:
Select the orientation of the document.
• Color/ Black and White:
Select [Color] for color printing, or [Black and White] for black-and-white printing.
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4. Printing
4. Click the [Paper] tab.
5. Configure the following settings:
• Document Size:
Select the size of the document.
• Input Tray:
Select the paper tray that contains the paper you want to use for printing.
If you select [Auto Tray Select], the paper tray is automatically selected according to the
paper size and type specified.
• Type:
Select the type of paper that is loaded in the paper tray.
Change any other print settings as necessary. For details, see the printer driver Help.
You can set convenient print functions on the tabs of the printer driver. For details, see page 138
"Convenient Print Functions".
6. Click [OK].
7. Start printing from the application's [Print] dialog box.
Printing with Mac OS X
Follow the procedure below to print using the PostScript 3 printer driver for Mac OS X.
1. After creating a document, open the printing preferences screen in the document's native
application.
For details, see page 133 "Displaying the Printer Driver Properties in Mac OS X".
2. Configure the following settings:
• Copies:
Specify the number of copies.
• Paper Size:
Select the size of the document.
• Orientation:
Select the orientation of the document.
• Collated (Collate pages:)
Specify whether or not to collate output sheets.
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Standard Printing
For some versions of Mac OS X, select [Paper Handling] or [Copies & Pages] in the pop-up
menu, and then select the [Collate:] check box.
For details about the collate function, see page 142 "Collate".
3. Select [Paper Feed] in the pop-up menu.
4. Select the paper tray that contains the paper you want to print onto.
If you select [Auto Select], the paper tray is automatically selected according to the paper size and
type specified.
5. Select [Printer Features] in the pop-up menu.
6. Switch the "Feature Sets:" menu to configure the following settings:
• Paper Type:
Select the type of paper that is loaded in the paper tray.
• Color Mode:
Select [Color] for color printing, and [Black and White] for black-and-white printing.
7. Change any other print settings as necessary.
You can set convenient print functions in the pop-up menus of the printer driver. For details, see
page 138 "Convenient Print Functions".
8. Start printing from the application's printing preferences screen.
• Disable the application's collate function to use the printer's collate function.
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4. Printing
Convenient Print Functions
This section describes convenient print functions such as printing on cover sheets, inserting a slip sheet,
and collating the printed sheets.
Printing on Both Sides of a Page
Types of duplex printing
You can specify which way the bound pages open by specifying which edge to bind.
Orientation
Long Edge Bind(Open to Left/
Top)
Short Edge Bind(Open to
Top/Left)
Portrait
Landscape
Duplex printing precautions
• For details about the paper sizes and types available for duplex printing, see page 106
"Paper Size Specifications" and page 108 "Paper Type Specifications".
• If the document contains pages with different sizes, page breaks may occur.
• For details about setting the duplex printing function using the PCL 6 printer driver or PostScript 3
printer driver for Windows, see page 153 "Edit".
• For details about setting the duplex printing function using the PCL 5e/5c printer driver, see
page 156 "Setup".
• For details about setting the duplex printing function using the PostScript 3 printer driver for Mac
OS X, see page 158 "Layout".
Combining Multiple Pages onto a Single Page
The combine printing function allows you to save paper by printing multiple sheets at reduced size onto
a single sheet.
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Convenient Print Functions
Types of combined printing
This function allows you to print 2, 4, 6, 9, or 16 pages at reduced size onto a single sheet and to
specify a page ordering pattern for the combination. When combining 4 or more pages onto a
single sheet of paper, four patterns are available.
The following illustrations show example page ordering patterns for 2- and 4-page combinations.
• 2 Pages per Sheet
Orientation
From Left to Right/Top to
Bottom
From Right to Left/Top to
Bottom
Portrait
Landscape
• 4 Pages per Sheet
Right, then Down
Down, then Right
Left, then Down
Down, then Left
Combine printing precautions
• If the document contains pages with different original sizes, page breaks may occur.
• If the application you are using also has a combine function, disable it. If the application's
combine function is also enabled when the driver's combine function enabled, incorrect
printing may occur.
• When using the booklet printing function together with the combine printing function, see
page 141 "Booklet Printing".
• For details about setting the combine printing function using the PCL 6 printer driver or PostScript 3
printer driver for Windows, see page 153 "Edit".
• For details about setting the combine printing function using the PCL 5e/5c printer driver, see
page 156 "Setup".
• For details about setting the combine printing function using the PostScript 3 printer driver for Mac
OS X, see page 158 "Layout".
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4. Printing
Poster
This function allows you to create a poster-size output by enlarging a single-page document to cover
multiple sheets of paper. The divided images are printed with an overlap of 15 mm (0.59 inches) on the
margin of each sheet, so you can paste them seamlessly. This function is available for the PCL 6 printer
driver.
Types of posters
The following options are available when printing a portrait document:
• 1 Page into 2 Sheets
Divides a page to print in a layout of top and bottom sheets.
CKN103
• 1 Page into 4 Sheets
Divides a page to print in a layout of two sheets by two sheets.
CKN104
• 1 Page into 9 Sheets
Divides a page to print in a layout of three sheets by three sheets.
CKN105
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Convenient Print Functions
Poster precautions
• The document is automatically enlarged according to the paper size and layout you specify.
• When printing using the poster function, some images may print with problems such as
smudges on the back side of printed paper, etc.
• For details about setting the poster function using the PCL 6 printer driver, see page 153 "Edit".
Booklet Printing
This section explains how to print documents and bind them in the center using the printer driver. This
function is available for the PCL 5e/5c/6 printer drivers and PostScript 3 printer driver for Windows.
Magazine
CSJ255
Booklet printing precautions
• For details about the paper sizes and types available for booklet printing, see page 106
"Paper Size Specifications" and page 108 "Paper Type Specifications".
• If the document contains pages with different original sizes, page breaks may occur.
• When using the booklet printing function together with the combine printing function, see page 138
"Combining Multiple Pages onto a Single Page".
• For details about setting the booklet printing function using the PCL 6 printer driver or PostScript 3
printer driver for Windows, see page 153 "Edit".
• For details about setting the booklet printing function using the PCL 5e/5c printer driver, see
page 156 "Setup".
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4. Printing
Collate
When printing multiple documents such as handouts for meetings, you can separate sets in sequential
order. Collate stores data transmitted from a computer to the printer's memory or hard disk drive.
• You can sort up to 1,000 pages and up to 999 copies when the optional hard disk is installed.
• Without the hard disk, you can sort up to 50 pages in color or 200 pages in black and white.
• If form feed is executed by [Auto Continue] for a print job whose processing is disrupted by errors,
Collate will be canceled. For details about [Auto Continue], see page 172 "Executing form feed
when an error occurs".
Printed output is assembled as sets in sequential order.
Types of Collate
• Collate
Printed output is assembled as sets in sequential order.
CKN0109
• When collate is specified in the printer driver, make sure [Printer Collate] is selected for the PCL 6
or PostScript 3 printer driver, or the [Ignore Application Collate] check box is selected for the PCL
5e/5c printer driver. Otherwise, the output may not come out as desired.
• For details about setting the collate function using the PCL 6 printer driver or PostScript 3 printer
driver for Windows, see page 154 "Finishing".
• For details about setting the collate function using the PCL 5e/5c printer driver, see page 156
"Setup".
• For details about setting the collate function using the PostScript 3 printer driver for Mac OS X, see
page 136 "Printing with Mac OS X".
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Conserving Toner when Printing
Printing with specific colors
You can specify the colors to be used for color printing from Cyan, Magenta, Yellow, and Black. This
function is available for the PostScript 3 printer driver.
• For details about setting the specific color printing function using the PostScript 3 printer driver for
Windows, see page 154 "Print Quality".
• For details about setting the specific color printing function using the PostScript 3 printer driver for
Mac OS X, see page 162 "Printer Features".
Enabling the economy color function
By enabling the economy color function, you can conserve toner. Print results will be lighter in density
than normal. This function is available for the PCL 6 and PostScript 3 printer drivers.
• For details about setting the economy color function using the PCL 6 printer driver or PostScript 3
printer driver for Windows, see page 154 "Print Quality".
• For details about setting the economy color function using the PostScript 3 printer driver for Mac
OS X, see page 162 "Printer Features".
Watermarks
You can use this function to print documents with a text watermark. You can specify only one type of
watermark at a time.
Types of Watermarks
The following are the pre-registered text watermarks that are available:
For Windows
COPY
CO
PY
IG
IN
AL
ORIGINAL
OR
FT
NT
UR
GE
TI
EN
NF
ID
CO
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AL
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For Mac OS X
TOP
SECRET
TO
OO
SE
CR
ET
PROOF
PR
LE
CO
PY
FILE COPY
FI
AL
FINAL
FI
AF
DRAFT
DR
PY
COPY
CO
CO
NF
ID
EN
TIA
CONFIDE
NTIAL
You can create and apply a custom watermark. For details about creating a new watermark, see
the printer driver's Help.
• For details about setting the watermark function using the PCL 6 printer driver or PostScript 3 printer
driver for Windows, see page 155 "Effects".
• For details about setting the watermark function using the PCL 5e/5c printer driver, see page 157
"Watermarks".
• For details about setting the watermark function using the PostScript 3 printer driver for Mac OS X,
see page 162 "Printer Features".
Printing Documents that Are Not Authorized for Duplication
You can embed text and patterns under printed text to prevent unauthorized copying of the document.
Unauthorized Copy Prevention consists of two functions: Unauthorized Copy Prevention for Pattern and
Data Security for Copying. This function is available for the PCL 6 printer driver and PostScript 3 printer
driver.
Unauthorized Copy Prevention can be configured in the printer driver or Web Image Monitor.
• Unauthorized Copy Prevention may not prevent information leaks in all cases.
• For details about how to specify Unauthorized Copy Prevention in Web Image Monitor, see Web
Image Monitor Help.
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Enabling unauthorized copy prevention for pattern
Printing a document using Unauthorized Copy Prevention for Pattern
CQT901
1. Specify Unauthorized Copy Prevention for Pattern using the printer driver, and then print the
document.
2. The specified text and patterns for unauthorized copy prevention are superimposed in the
printed document.
3. Copy the printed document using a copier or MFP.
4. The copy prevention pattern appears on the copied document.
Unauthorized Copy Prevention for Pattern precautions
• You cannot partially embed text and patterns in a document.
• Due to the effects of the settings, the results of copying, scanning, and saving documents in the
document server may vary depending on the printer model and setting conditions.
• When a printed document is copied using the Unauthorized Copy Prevention for Pattern, the
copy may have partial shading.
• For details about setting Unauthorized Copy Prevention for Pattern function using the PCL 6 printer
driver or PostScript 3 printer driver for Windows, see page 155 "Effects".
• For details about setting Unauthorized Copy Prevention for Pattern function using the PostScript 3
printer driver for Mac OS X, see page 159 "Unauthorized Copy Prevention".
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Enabling data security for copying
Printing a document using Data Security for Copying
CQT002
1. Specify Data Security for Copying using the printer driver, and then print the document.
2. The background pattern and text for unauthorized copy prevention are superimposed in the
printed document.
3. Copy the printed document using a copier or MFP that has the Copy Data Security unit
installed.
4. The images and text in the copied document are converted into gray overprint.
Data Security for Copying precautions
• To print on gray background using Data Security for Copying, the printer must be configured
accordingly. For details, see Security Guide.
• You cannot partially embed text and patterns in a document.
• Use plain paper or recycled paper that has whiteness of 70% or more. The paper size must
be 182 × 257 mm (71/4 " × 101/2 ") or larger.
• Duplex printing may interfere with this function as a result of text and patterns being visible
through the paper.
• For details about setting Unauthorized Copy Prevention for Pattern function using the PCL 6 printer
driver or PostScript 3 printer driver for Windows, see page 155 "Effects".
• For details about setting Unauthorized Copy Prevention for Pattern function using the PostScript 3
printer driver for Mac OS X, see page 159 "Unauthorized Copy Prevention".
Notes
• The manufacturer does not provide a warranty regarding the appearance of print patterns and
other copy protection features. The appearance of the print patterns and the performance of
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Unauthorized Copy Prevention may vary depending on the quality of paper used and the printer
model and settings.
• The manufacturer takes no responsibility for any damages sustained in connection with use of or
inability to make use of Unauthorized Copy Prevention print patterns.
Cover Sheet
This function allows you to print the first page of a document on the paper specified for cover sheet
printing, or just insert a front cover sheet from the specified trays. This function is available for the PCL
5e/5c/6 printer drivers.
• To use this function, the collate function must be enabled.
You can print the first page of the document on the sheet for the cover page.
Print on one side
Prints on the cover sheet
only
Leaves cover sheet blank
Print on both sides
Prints on both sides of
cover sheet
Prints on only one side of
cover sheet
Leaves cover sheet blank
• If the automatic tray selection function is enabled for the body paper feed tray, the body paper will
be delivered from a tray that contains paper set in portrait orientation. Therefore, if the cover paper
is set to landscape orientation, the orientation of the cover and body paper will be different.
• For printing methods, see the printer driver's Help.
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Cover sheet precautions
• The front cover sheet should be the same size and orientation as the body paper.
• When loading the front cover sheet in the tray, set the relevant paper size.
• The front cover sheet cannot be used when a slip sheet is specified.
• To print on both sides of the cover sheet, select duplex printing in the printer driver. For details, see
page 138 "Printing on Both Sides of a Page".
• For details about setting the front cover sheet function using the PCL 6 printer driver, see page 153
"Paper".
• For details about setting the front cover sheet function using the PCL 5e/5c printer driver, see
page 157 "Paper".
Slip Sheets
A slip sheet can be inserted between each page. This function is available for the PCL 5e/5c/6 printer
drivers.
• The same paper feed tray cannot be set for the body of the document and the slip sheets.
• The slip sheet should be the same size and orientation as the body paper.
Leaves slip sheets blank
CKN116
Slip sheets precautions
• When a cover sheet is specified, you cannot insert slip sheets.
• When Sample Print is specified with Slip Sheets, only the first copy will be printed. The setting
to print the rest of the copies is not stored on the printer.
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• The duplex printing, booklet printing, and collate functions will be canceled when slip sheets
are used.
• For details about setting the slip sheet function using the PCL 6 printer driver, see page 153
"Paper".
• For details about setting the slip sheet function using the PCL 5e/5c printer driver, see page 157
"Paper".
Registering Classification Codes
If you register classification codes, the printer logs the number of prints made under each code.
You can register classification codes to individual users and specified purposes, enabling you to monitor
printer usage for each.
For example, you can manage accounts according to individual client computers or account titles.
Classification Code - Based Process (example)
CQT903
1. Divisions, sections, departments, project teams, users, etc., to be managed.
2. The appropriate classification code for the print job is entered.
For details, see page 150 "Specifying the classification code for a print job".
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3. The job is printed.
Use Web Image Monitor to specify a classification required or optional.
For details, see page 150 "Configuring classification codes".
4. Classification codes are collected and managed by an external log management system.
Configuring classification codes
Use Web Image Monitor to specify whether or not to apply a classification code requirement to print
jobs.
• If [Required] is selected for the classification code requirement setting in Web Image Monitor, any
print job without a classification code specified will not be printed.
• The configuration page can be printed at any time.
• The default setting for classification code requirement is [Optional].
1. Log in to Web Image Monitor in administrator mode.
For details, see page 333 "Displaying the top page".
2. Click [Configuration] on the [Device Management] menu.
3. Under "Device Settings", click [Logs].
4. Check that [Required] or [Optional] is selected for "Classification Code" in the "Common
Settings for All Logs" column.
5. Click [OK].
6. Click [Logout].
7. Quit Web Image Monitor.
Specifying the classification code for a print job
When printing in an environment where classification codes are required, a classification code must be
specified for each print job. This function is available for the PCL 5e/5c/6 printer drivers.
Classification code precautions
• The specified classification code is stored in the printer driver.
• To switch between different classification codes, install the printer driver under different
names, and specify a different classification code for each driver.
• For details about setting a classification code using the PCL 6 printer driver, see page 153 "Job
Setup".
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• For details about setting a classification code using the PCL 5e/5c printer driver, see page 157
"Valid Access".
Banner Page
You can print banner pages on paper fed from the paper tray specified using the printer driver. Banner
pages are inserted before each print job to prevent other users from taking the document by mistake.
The user name, job name, host name, and print date and time will be printed on the banner page.
CLD004
Banner page precautions
• This function is available only if [Normal Print] is selected in the "Job Type:" list.
• The date and time of the job printed on the banner page may differ from the date and time
recorded in the job log. The printed and actual print time may also differ if a print job was
paused due to reasons such as an error and later resumed.
• Depending on the timing you cancel a print job, you may need to cancel printing of both the
banner page and the job itself.
• When printing is complete, print logs are recorded separately for the banner page and the
print job.
• Depending on the print settings, a banner page may be printed on paper whose size and
type are different from that of the print job.
• If non-alphanumeric characters are used in the text string on the banner page, they may not
be printed properly.
• Depending on the application being used, a banner page may be printed for each set of
copies when multiple sets of copies are printed.
• Depending on the application being used, a banner page may be printed every time the
paper size or orientation changes when the print job contains pages of different sizes or
orientation.
• Depending on the application being used, a banner page may be printed before each job
when the print job is composed of multiple jobs.
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• For details about setting the banner page function using the PCL 6 printer driver or PostScript 3
printer driver for Windows, see page 153 "Paper".
• For details about setting the banner page function using the PCL 5e/5c printer driver, see
page 157 "Valid Access".
• For details about setting the banner page function using the PostScript 3 printer driver for Mac OS
X, see page 162 "Printer Features".
Using Convenient Print Functions with Windows (PCL 6/PostScript 3)
The convenient print functions available on the [Detailed Settings] tab of the PCL 6 and PostScript 3
printer drivers are shown in the table below. Available functions vary depending on the printer driver.
For details about other items that can be configured from each menu, see the printer driver Help.
[Detailed Settings] tab menu
items
Job Setup
Paper
Convenient print functions
Classification code
Printer driver type
PCL 6
• Front cover sheet function*1
PCL 6, PostScript 3
• Slip sheet function*1
• Banner page function
Edit
• Combine printing function
PCL 6, PostScript 3
• Duplex printing function
• Booklet printing function
• Poster function*1
Finishing
Print Quality
Collate function
• Economy color function
•
Effects
PCL 6, PostScript 3
PCL 6, PostScript 3
Specific color printing function*2
• Watermark function
PCL 6, PostScript 3
• Unauthorized Copy Prevention
function
*1 This function is available for the PCL 6 printer driver.
*2 This function is available for the PostScript 3 printer driver.
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Job Setup
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. Click the [Detailed Settings] tab.
3. In the "Menu:" box, click the [Job Setup] icon, and then configure the following settings:
• Classification Code
Enter the classification code. For details, see page 149 "Registering Classification Codes".
Change any other print settings as necessary. For details, see the printer driver's Help.
4. Click [OK].
5. Start printing from the application's [Print] dialog box.
Paper
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. Click the [Detailed Settings] tab.
3. In the "Menu:" box, click the [Paper] icon, and then configure the following settings:
• Banner Page
Specify whether or not to print a banner page. For details, see page 151 "Banner Page".
• Front Cover
Specify whether or not to insert a front cover sheet. For details, see page 147 "Cover
Sheet".
• Insert Slip Sheet After Every Page
Specify whether or not to insert a slip sheet. For details, see page 148 "Slip Sheets".
Change any other print settings as necessary. For details, see the printer driver's Help.
4. Click [OK].
5. Start printing from the application's [Print] dialog box.
Edit
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. Click the [Detailed Settings] tab.
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3. In the "Menu:" box, click the [Edit] icon, and then configure the following settings:
• Layout:
Select a combination pattern to set the combine printing function. Then, specify the method
for combining pages in the "Page Order:" list. For details, see page 138 "Combining
Multiple Pages onto a Single Page".
• 2 sided:
Select a method for binding the output pages to set the duplex printing function. For details,
see page 138 "Printing on Both Sides of a Page".
• Booklet:
To set the booklet printing function, select [Off] in the "2 sided:" list, and then select
[Magazine] in the "Booklet:" list. For details, see page 141 "Booklet Printing".
• Poster:
Select a layout for poster printing. For details, see page 140 "Poster".
Change any other print settings as necessary. For details, see the printer driver's Help.
4. Click [OK].
5. Start printing from the application's [Print] dialog box.
Finishing
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. Click the [Detailed Settings] tab.
3. In the "Menu:" box, click the [Finishing] icon, and then configure the following settings:
• Collate:
Select [Printer Collate] or [Application Collate]. For details, see page 142 "Collate".
Change any other print settings as necessary. For details, see the printer driver's Help.
4. Click [OK].
5. Start printing from the application's [Print] dialog box.
Print Quality
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. Click the [Detailed Settings] tab.
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3. In the "Menu:" box, click the [Print Quality] icon, and then configure the following
settings:
• Economy Color:
Specify whether or not to use the economy color function. For details, see page 143
"Conserving Toner when Printing".
• Separate into CMYK, then Print in Designated Color Only
Specify the colors to be used for printing. For details, see page 143 "Printing with specific
colors".
Change any other print settings as necessary. For details, see the printer driver's Help.
4. Click [OK].
5. Start printing from the application's [Print] dialog box.
Effects
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. Click the [Detailed Settings] tab.
3. In the "Menu:" box, click the [Effects] icon, and then configure the following settings:
• Print Watermark
Specify whether or not to print a watermark. Then, select a watermark in the "Watermarks:"
list. For details, see page 143 "Watermarks".
For details about editing watermarks, see the printer driver Help.
• Unauthorized Copy Prevention
Specify whether or not to use the Unauthorized Copy Prevention function. For details, see
page 144 "Printing Documents that Are Not Authorized for Duplication".
Change any other print settings as necessary. For details, see the printer driver's Help.
4. Click [OK].
5. Start printing from the application's [Print] dialog box.
Using Convenient Print Functions with Windows (PCL 5e/5c)
The convenient print functions available on the tabs of the PCL 5e/5c printer drivers are shown in the
table below. For details about other items that can be configured from each menu, see the printer
driver's Help.
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Tab menu items
Setup
Convenient print functions
• Combine printing function
• Duplex printing function
• Booklet printing function
• Collate function
Paper
• Front cover sheet function
• Slip sheet function
Valid Access
• Classification code
• Banner page function
Watermarks
Watermark function
Setup
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. Click the [Setup] tab, and then configure the following settings:
• Layout:
Select a combination pattern to set the combine printing function. For details, see page 138
"Combining Multiple Pages onto a Single Page".
• Duplex:
To set the duplex printing function, select [Open to Left] or [Open to Top]. For details, see
page 138 "Printing on Both Sides of a Page".
To set the booklet printing function, select [Booklet]. For details, see page 141 "Booklet
Printing".
• Ignore Application Collate
Specify whether or not to use the collate function of the application. For details, see
page 142 "Collate".
Change any other print settings as necessary. For details, see the printer driver's Help.
3. Click [OK].
4. Start printing from the application's [Print] dialog box.
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Paper
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. Click the [Paper] tab, and then configure the following settings in the "Paper Selection:"
list:
• Front Cover
Sets the cover sheet function. For details, see page 147 "Cover Sheet".
• Insert Slip Sheet After Every Page
Sets the slip sheets function. For details, see page 148 "Slip Sheets".
Change any other print settings as necessary. For details, see the printer driver's Help.
3. Click [OK].
4. Start printing from the application's [Print] dialog box.
Valid Access
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. Click the [Valid Access] tab, and then configure the following settings:
• Classification Code:
Enter a classification code. For details, see page 149 "Registering Classification Codes".
• Print Banner Page
Specify whether or not to print a banner page. For details, see page 151 "Banner Page".
Change any other print settings as necessary. For details, see the printer driver's Help.
3. Click [OK].
4. Start printing from the application's [Print] dialog box.
Watermarks
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. Click the [Watermarks] tab, and then configure the following settings:
• Watermark
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Select a watermark to set the watermark function. For details, see page 143 "Watermarks".
For details about editing watermarks, see the printer driver Help.
Change any other print settings as necessary. For details, see the printer driver's Help.
3. Click [OK].
4. Start printing from the application's [Print] dialog box.
Using Convenient Print Functions with Mac OS X
The convenient print functions available in the pop-up menu of the PostScript 3 printer driver for Mac OS
X are shown in the table below.
Pop-up menu items
Layout
Convenient print functions
• Duplex printing function
• Combine printing function
Unauthorized Copy Prevention
Printer Features
Unauthorized Copy Prevention function
• Economy color function
• Specific color printing function
• Watermark function
• Banner page function
Layout
1. After creating a document, open the printing preferences screen in the document's native
application.
2. Select [Layout] in the pop-up menu, and then configure the following settings:
• Two-Sided:
Select a method for binding the output pages to set the duplex printing function. For details,
see page 138 "Printing on Both Sides of a Page".
• Pages Per Sheet:
Select a combination pattern to set the combine printing function. Then, specify the layout to
place the pages in the [Layout Direction:] pop-up menu. You can also specify whether to
draw a border line on individual pages by selecting [Border:]. For details, see page 138
"Combining Multiple Pages onto a Single Page".
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Change any other print settings as necessary.
1. Start printing from the application's printing preferences screen.
Unauthorized Copy Prevention
1. After creating a document, open the printing preferences screen in the document's native
application.
2. Select [Unauthorized Copy Prevention] in the pop-up menu, and then configure the
following settings:
• Prevention Type:
Select [Unauthorized Copy Prevention for Pattern] or [Data Security for Copying].
• [Text], [Color/Density], and [Pattern]
Set the items in [Unauthorized Copy Prevention]. For setting items, see the following tables
below.
For details about Unauthorized Copy Prevention function, see page 144 "Printing Documents
that Are Not Authorized for Duplication".
Change any other print settings as necessary.
3. Start printing from the application's printing preferences screen.
Setting items available in [Unauthorized Copy Prevention]
• Text
Setting items
Description
Text Type:
Select the text type for the Prevention Text in the list.
Enter User Text:
If you select [User Text] in "Text Type:", enter a user text using up to
64 single-byte characters. If you select a Latin font for "Font:", enter
single-byte alphanumeric characters.
Font:
Select a font style for the prevention text. Only TrueType fonts are
available.
Size:
Specify a value to adjust the size of the prevention text.
If you use a small font, it may not be effective for the prevention
copy pattern.
A font size of over 50 points is effective and 70 to 80 points is
recommended.
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Setting items
Angle:
Description
Specify a value in this spin box to rotate the prevention text about its
central point.
An angle of 30 to 40 degrees is effective for the prevention copy
pattern and is recommended.
Text/Pattern Effects:
Select the type of effects applied to copies or prints.
Repeat:
Print the prevention text string repeatedly from the top left of the
page.
"Position:" is not available.
Line Space:
Specify the line spacing.
Position:
Select a position to enter the prevention text in the list.
• Color/Density
Setting items
Description
Color:
Select the color that the background text and pattern will print in.
Density:
Select the density of the prevention copy text/pattern.
• Pattern
Setting items
Mask Type:
Description
Select the mask type for the background pattern.
Effects of patterns set in [Text/Pattern Effects:]
• Unauthorized Copy Prevention for Pattern:
Setting items
Effects of Pattern:
Effects of Pattern:
Print
Copy
Text and Background
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Setting items
Effects of Pattern:
Effects of Pattern:
Print
Copy
Reverse Patterns (Text/
Background)
Background Only
Text Only
• Data Security for Copying:
Setting items
Effects of Pattern:
Effects of Pattern:
Effects of Pattern:
Copy
Copy
Print
(without Copy Data
Security Unit)
(with Copy Data
Security Unit)
Text and
Background
Background Only
Available mask types in [Mask Type:]
Type 1
Type 2
Type 3
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Type 6
Type 7
Type 8
Type 9
Type 10
• The [Color/Density] and [Pattern] settings are not required to use Data Security for Copying.
Printer Features
1. After creating a document, open the printing preferences screen in the document's native
application.
2. Select [Printer Features] in the pop-up menu.
3. In the "Feature Sets:" menu, select the appropriate set of features to display the items to
be set, and then configure the following settings:
• Economy Color:
Specify whether or not to use the economy color function. For details, see page 143
"Conserving Toner when Printing".
• Separate into CMYK:
Select a combination of colors to separate the colors into CMYK and specify the colors to
be used for printing. This setting is available when [Color] is selected in the "Color Mode"
• Watermark:
Select a watermark to set the watermark function. In the "Watermark Text", "Watermark
Font", "Watermark Size", "Watermark Angle", and "Watermark Style" pop-up menus,
select the text, font, size, angle, and style of the watermark as necessary. For details, see
page 143 "Watermarks".
• Banner Page:
Specify whether or not to use the banner page function. In the "Banner Page Input Tray"
and "Banner Page Paper Type" pop-up menus, select the paper tray and paper type to be
used for printing banner pages as necessary. For details, see page 151 "Banner Page".
Change any other print settings as necessary.
4. Start printing from the application's printing preferences screen.
Other setting items in [Printer Features]
The following setting items are available in addition to the convenient print features:
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Setting items
Description
Resolution:
Select the output resolution setting.
Image Smoothing:
Specify whether or not to perform image smoothing, or
specify the threshold resolution to apply smoothing.
Color Mode:
Specify whether or not to print documents in color or black
and white.
Gradation:
Specify the print image quality.
Color Setting:
Select the compensation method to be used when converting
RGB data into CMYK.
• Off
Color settings are not modified.
• Fine
Select this setting to perform color matching and CMYK
conversion based on the color profile pattern selected
for "Color Profile:" Colors printed using this setting are
equivalent to a monitor gamma setting of 1.8.
• Super Fine
Select this setting to perform color matching and CMYK
conversion based on the color profile pattern selected
for "Color Profile:". This setting is useful for emphasizing
areas of light color. Colors printed using this setting are
equivalent to a monitor gamma setting of 2.2.
Color Profile:
Select the color profile to be used when color matching RGB
to CMYK.
This function is available only if [Fine] or [Super Fine] is
selected in the "Color Setting:" list.
• Auto
Automatically configures the best color profile pattern
depending on the appearance of the document to print.
• Photographic
Enhances mid-tone colors similar to those seen in
photographs.
• Presentation
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Setting items
Description
Enhances basic colors used for text and graphics. This
setting is best for printing tables, graphs, and
presentation materials that contain color.
• Solid Color
Reproduces colorimetric images with accurate color.
• POP Display
Prints the color red more vividly. This is the optimal
setting for point-of-purchase displays.
• User Setting
Select this when printing images with CRD (Color
Rendering Dictionary) downloaded from an
application.
• Soft
Prints colors more softly.
• Sharp
Prints colors more sharply.
• Vivid
Prints colors more brightly and vividly.
• CLP Simulation
Prints the color blue more brightly and vividly.
Dithering:
Select a dithering pattern suitable for the document image.
• Auto
Automatically configures the best dithering method
depending on the appearance of the document to print.
• Photographic
Performs dithering using a pattern appropriate for
photographs.
• Text
Performs dithering using a pattern appropriate for text.
• User Setting
Select this when printing images set in half tone in an
application.
• Reduce Missing Colors and Blurring
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Setting items
Description
Performs dithering using a pattern appropriate for thin
lines and small fonts.
Gray Reproduction (Text/Line
Art):
Select this setting when printing text and line art.
• Black/Gray by K
Prints black and gray text and graphics using black
toner only.
• Black by K
Prints black text and graphics using black toner only.
• CMY+K
Prints black and gray text and graphics using all toner
colors.
• Black/Gray by K (Text only)
Prints black and gray text using black toner only.
• Black by K (Text only)
Prints black text using black toner only.
Black Over Print:
Specify whether or not to print black color over other colors.
When this setting is set to [Off], the areas where black and
other colors overlap become blank for each color separation
other than black.
CMYK Simulation Profile:
This function simulates an offset printing color process. Select
the appropriate ink profile to print the output colors so that
you can check the colors of the draft document before
performing offset printing.
Paper Type:
Select the paper type to use.
Rotate by 180 degrees:
Specify whether or not to rotate the image by 180 degrees
when printing.
Orientation Override:
Select this setting when paper orientation cannot be specified
in some applications. If data is rotated in an unwanted
direction on the output page, use this setting to specify the
data orientation to be applied when printing.
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Printing on Envelopes
Printing on Envelopes with Windows (PCL 6/PostScript 3)
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. Click the [Detailed Settings] tab.
3. In the "Menu:" box, click the [Basic] icon, and then configure the following settings:
• Document Size:
Select the envelope size.
4. In the "Menu:" box, click the [Paper] icon, and then configure the following settings:
• Input Tray:
Select the bypass tray.
• Paper Type:
Select [Envelope].
Change any other print settings as necessary. For details, see the printer driver's Help.
5. Click [OK].
6. Start printing from the application's [Print] dialog box.
• Configure the paper settings appropriately using both the printer driver and the control panel. For
details about settings using the control panel, see page 129 "Configuring Envelope Settings Using
the Control Panel".
• Envelopes must be loaded in a specific orientation. For details, see page 123 "Loading
Envelopes".
Printing on Envelopes with Windows (PCL 5e/5c)
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. Click the [Paper] tab, and then configure the following settings:
• Input Tray:
Select the bypass tray.
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• Document Size:
Select the envelope size.
• Type:
Select [Envelope].
Change any other print settings as necessary. For details, see the printer driver's Help.
3. Click [OK].
4. Start printing from the application's [Print] dialog box.
• Configure the paper settings appropriately using both the printer driver and the control panel. For
details about settings using the control panel, see page 129 "Configuring Envelope Settings Using
the Control Panel".
• Envelopes must be loaded in a specific orientation. For details, see page 123 "Loading
Envelopes".
Printing on Envelopes with Mac OS X
1. After creating a document, open the printing preferences screen in the document's native
application.
2. Configure the following settings:
• Two-Sided:
Clear the check box.
• Paper Size:
Select the envelope size.
• Orientation:
Select the orientation of the envelope.
3. Select [Paper Feed] in the pop-up menu.
4. Select the paper tray where the envelopes are loaded.
5. Select [Printer Features] in the pop-up menu.
6. Switch the "Feature Sets:" menu to configure the following settings:
• Paper Type:
Select [Envelope].
7. Change any other print settings as necessary.
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8. Start printing from the application's printing preferences screen.
• Configure the paper settings appropriately using both the printer driver and the control panel. For
details about settings using the control panel, see page 129 "Configuring Envelope Settings Using
the Control Panel".
• Envelopes must be loaded in a specific orientation. For details, see page 123 "Loading
Envelopes".
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Spool Printing
This function is applied to SP C342DN only.
Spool Printing allows print jobs be temporarily stored, and then prints them after they are transferred.
This shortens printing time as it maximizes printer efficiency.
• Spool Printing is available only when the optional hard disk is installed.
• During Spool Printing, the hard disk is accessed and the Data In indicator flashes. Turning off the
computer or printer during Spool Printing can damage the hard disk. Also, if the computer or printer
is turned off during Spool Printing, spooled jobs will be deleted. Therefore, do not turn off the
power of the computer or printer during Spool Printing.
• If data is sent to the printer using other protocols besides "diprint", "lpr", "ipp", "ftp", "sftp", "smb",
and "wsd (printer)", Spool Printing cannot be performed.
1. Press the [User Tools] key, and then display the [System] screen.
[Printer Features]
[System]
2. Enable Spool Printing.
[Spool Printing]
[On]
[OK]
• Printing the first page with Spool Printing will be slow.
• The computer requires less print processing time when large amounts of data are spooled.
• Use Web Image Monitor to display and/or delete spooled print jobs stored in the printer. To
delete a spooled print job, log in to Web Image Monitor in the administrator mode. For details, see
Web Image Monitor Help.
Displaying the Spooled Job List
When Spool Printing is set, you can display on the control panel the spooled print jobs stored in the
printer. Use the following procedure to display the spooled print jobs.
1. Press the [Printer] icon on the [Home] screen.
2. Display the spooled job list.
[Other Functns.]
[Spooling Job List]
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To delete a spooled print job stored in the printer, select the job you want to delete, and then press
[Delete].
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Specifying the Printer Behavior
This section explains procedures for preparing and configuring settings for useful printing functions.
Applying the Settings Specified in the Printer Driver or Commands when
Printing
You can specify whether to give priority to the settings configured in the printer driver or commands or to
the ones configured on the control panel for each tray when the printer receives print data.
Errors may occur if the paper settings specified using the printer driver or commands conflict with the
settings specified using the control panel.
To apply the paper settings including the size, type, and orientation specified using the printer driver or
commands regardless of the settings on the printer, set [Tray Setting Priority] to [Driver/Command].
Press the [Menu] key, and then select the setting items using the [ ] or [ ] key.
1. Select [Print Settings]
Press [OK]
2. Select [Machine Modes]
Press [OK]
3. Select [Tray Setting Priority]
Press [OK]
4. Select the source tray for which you want to change the priority setting
5. Select [Driver/Command]
Press [OK]
Press [OK]
1. Press the [User Tools] key, and then display the [System] screen.
[Printer Features]
[System]
2. Change the priority setting.
[Tray Setting Priority] Select the source tray for which you want to change the priority setting
[Driver/Command] [OK]
• For details about the items that can be configured, see:
• page 244 "Machine Modes (SP C340DN)" (for SP C340DN)
• page 314 "System" (for SP C342DN)
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Preventing Documents from Being Left Unattended or Taken By Mistake
This function is available for SP C342DN only.
When a print job is sent to the printer, you can specify whether to store the document in the printer
without printing it or cancel the print job. To prevent documents being left on the tray unattended, the
documents that have been stored automatically in the printer are not printed unless the control panel is
used to print them.
If a document is a Normal Print, Sample Print, or Stored Print file, it can be printed physically. The job
type can be specified in the "Job Type:" list of the printer driver. For details, see page 176 "Printing
Stored Documents".
1. Press the [User Tools] key, and then display the [System] screen.
[Printer Features]
[System]
2. Specify how the printer handles direct print jobs.
[Restrict Direct Print Jobs]
[Automatcly. Store Jobs] or [Cncl All Direct Prt Jobs]
[OK]
• For details about the items that can be configured, see page 314 "System".
• If [Automatcly. Store Jobs] is selected, the storage method differs depending on the type of the
specified document.
• If [Normal Print] is specified for a document using the printer driver, the document will be
stored as a Hold Print file.
• If [Sample Print] is specified for a document using the printer driver, the document itself and its
first page that is printed for confirmation will be stored.
• If [Store and Print] is specified for a document using the printer driver, the document will be
stored as a Stored Print file.
• For details about printing documents automatically stored in the printer, see page 176 "Printing
Stored Documents".
Specifying How to Process Jobs with Errors
Executing form feed when an error occurs
If the size or type of the paper loaded in the paper tray does not match the size or type of the paper tray
that is specified using the printer driver, the printer automatically performs form feed so that
configuration errors will be cleared. If a print job is processed using a function that does not allow form
feed, printing will be canceled.
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Press the [Menu] key, and then select the setting items using the [ ] or [ ] key.
1. Select [System]
Press [OK]
2. Select [Auto Continue]
Press [OK]
3. Specify the time the printer waits before performing form feed or canceling printing
Press [OK]
1. Press the [User Tools] key, and then display the [System] screen.
[Printer Features]
[System]
2. Enable [Auto Continue].
[Auto Continue]
printing [OK]
Specify the time the printer waits before performing form feed or canceling
• For details about the items that can be configured, see:
• page 234 "System (SP C340DN)" (for SP C340DN)
• page 314 "System" (for SP C342DN)
Automatically canceling printing of jobs with errors
When an error occurs, the printer cancels the print job with the error and the jobs received before the
error occurs.
• This function is effective for print jobs using the following printer languages: PCL, PostScript 3, and
PDF.
• This function is not effective when:
• Printing using RHPP or RC Gate
• Spool printing is enabled
• Printing using a protocol that cannot detect the end of job, such as via USB connection
• Errors may occur when a print job is performed from a memory storage device or using
Extended Features or while a stored document or a list is printed
Press the [Menu] key, and then select the setting items using the [ ] or [ ] key.
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1. Select [System]
Press [OK]
2. Select [AutoCncl for Prt Job onErr]
3. Select [On]
Press [OK]
Press [OK]
1. Press the [User Tools] key, and then display the [System] screen.
[Printer Features]
[System]
2. Set the printer to cancel a print job with an error and the jobs received before the error
occurs.
[Auto Cancel for Print Job(s) on Err.]
[On]
[OK]
• For details about the items that can be configured, see:
• page 234 "System (SP C340DN)" (for SP C340DN)
• page 314 "System" (for SP C342DN)
Storing jobs with errors automatically
This function is available for SP C342DN only.
A document is automatically stored in the printer if a print job is suspended due to an error. Despite this
error, the next document can be printed. This function can be used for Normal Print, Sample Print, and
Stored Print files. The job type can be specified in the "Job Type:" list of the printer driver. For details, see
page 176 "Printing Stored Documents".
Printing of the document that is stored in the printer can be resumed by operating the control panel. For
details, see page 183 "Printing of documents stored when print configuration errors occur".
• A document is automatically stored when a print job is canceled because of errors related to print
settings as follows:
• The paper that matches the size and type specified when printing has run out.
• The specified tray is not installed on the printer.
• The paper size and type settings configured using the printer driver or commands do not
match the settings of the printer's trays.
• Up to 200 documents that total 1,000 pages each can be stored automatically in the printer.
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1. Press the [User Tools] key, and then display the [System] screen.
[Printer Features]
[System]
2. Set the printer to store jobs with errors.
[Store and Skip Errored Job]
[OK]
[On]
Specify the number of pages to be checked for errors
• For details about the items that can be configured, see page 314 "System".
• The storage method differs depending on the type of the specified document.
• If [Normal Print] is specified for a document using the printer driver, the document will be
stored as a Hold Print file.
• If [Sample Print] is specified for a document using the printer driver, the document itself and its
first page that is printed for confirmation will be stored.
• If [Store and Print] is specified for a document using the printer driver, the document will be
stored as a Stored Print file.
• For details about printing documents automatically stored in the printer, see page 176 "Printing
Stored Documents".
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Printing Stored Documents
This function is available for SP C342DN only.
This section explains how to manage and print documents stored in the printer.
You can store a document on the hard disk of the printer by printing the document using the printer
driver. It can be printed or deleted from the control panel later.
• This feature is available only when the optional hard disk is installed.
• Documents will not be stored in the following cases:
• The number of print data stored in the printer has reached 950 (It may be fewer depending
on the print data).
• The number of pages in a document exceeds 1,000.
• The total number of stored pages in the printer and the sent data has reached 9,000 (It may
be fewer depending on the print data).
• You can check the documents that cannot be recorded in the error log. For details, see page 210
"Checking Error Logs".
• Applications with their own drivers, such as PageMaker, do not support this function.
The following print functions can be used with this function:
Sample Print
Use this function to print only the first set of a multiple-set print job. After you have checked the
result, you can print or check the remaining sets using the control panel. This can reduce misprints
due to mistakes in contents or settings.
Locked Print
Use this function to maintain privacy when printing confidential documents on the printer over a
shared network. Usually, it is possible to print data using the control panel once it is stored in this
printer. When using Locked Print, it is not possible to print unless a password is entered on the
control panel. Your confidential documents will be safe from being viewed by other people.
Hold Print
Use this function to temporarily hold a file in the printer, and print it later. This is useful when
combining and printing multiple documents. You can also specify the print time of a document. The
document is automatically printed at the specified time.
Stored Print
Use this function to store a file in the printer, and then print it later when necessary. The documents
will not be deleted even after printing has been completed. This is useful when printing the same
document repeatedly.
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• The stored documents remain in the printer even after you turn off the printer. However, the [Auto
Delete Temporary Jobs] or [Auto Delete Stored Jobs] settings are applied first. For details about the
auto delete settings, see:
• page 314 "Data Management"
Storing a Document
Sending a print file with Windows
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. Configure the following settings:
• Job Type:
Select a job type.
Select [Stored Print] to store the document in the printer and print it later using the control
panel.
Select [Store and Print] to store and print the document at the same time.
3. Click [Details...], and then configure the following settings:
• User ID:
Enter a User ID.
• Password:
When storing a Locked Print file, enter a password.
When storing a Stored Print file, specify a password as necessary.
• File Name
When storing a Hold Print or Stored Print file, specify a file name as necessary.
• Set Print Time
When storing a Hold Print file, specify the time to start printing as necessary.
4. Click [OK].
5. Change any other print settings as necessary.
6. Click [OK].
7. Start printing from the application's [Print] dialog box.
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• If [Stored Print (Shared)] or [Store and Print (Shared)] is selected when a Stored Print file is stored,
the user who created the document and all users who have print privileges can print the document
using the control panel. This setting is available when User Authentication is enabled using the PCL
6 printer driver. For details, see Security Guide.
• Even if you specify the time to print a Hold Print file in [Set Print Time], the printer does not print the
file at the specified time, but performs as follows:
• When the specified print time is close to the time in the printer's built-in clock, printing may
start immediately.
• When the main power of the printer is turned off, printing will not start when the specified print
time arrives. To print a document whose print time has been specified and the time has
already passed, set [Jobs Not Printed As Machn. Was Off] to [On] in [System] under [Printer
Features]. For details, see page 314 "System".
• If an error message is displayed on the control panel, printing will not start even if the
specified print time arrives.
Sending a print file with Mac OS X
1. After creating a document, open the printing preferences screen in the document's native
application.
2. Select [Job Log] in the pop-up menu, and then configure the following setting:
• User ID:
Enter a user ID.
• Job Type:
Select a job type.
Select [Stored Print] to store the document in the printer and print it later using the control
panel.
Select [Store and Print] to store and print the document at the same time.
• File Name:
When storing a Hold Print or Stored Print file, specify a file name as necessary.
• Password:
When storing a Locked Print file, enter a password.
When storing a Stored Print file, specify a password as necessary.
• Set Print Time
When storing a Hold Print file, specify the time to start printing as necessary.
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3. Change any other print settings as necessary.
4. Start printing from the application's printing preferences screen.
• Even if you specify the time to print a Hold Print file in [Set Print Time], the printer does not print the
file at the specified time, but performs as follows:
• When the specified print time is close to the time in the printer's built-in clock, printing may
start immediately.
• When the main power of the printer is turned off, printing will not start even if it is the specified
print time. To print a document whose specified time has already passed, set [Jobs Not Printed
As Machn. Was Off] to [On] on [System] under [Printer Features]. For details, see page 314
"System".
• If an error message is displayed on the control panel, printing will not start even if it is the
specified print time.
Printing Stored Documents
You can print stored documents by selecting a job from the list by job type or by User ID.
• Sample Print files, Locked Print files, and Hold Print files will be deleted after printing finishes.
Stored Print files will not be deleted unless you delete them. For the procedure to delete Stored Print
files, see page 185 "Deleting Stored Documents".
• When [Auto Delete Stored Jobs] is enabled, Stored Print files are deleted automatically after they
are printed. For details about the [Auto Delete Stored Jobs] setting, see:
• page 314 "Data Management"
Print Job Screen
This section explains the functions of the print job screen.
Press the [Printer] icon on the [Home] screen, and then press the [Print Jobs] tab. The screen to select a
type of print job and User ID appears.
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Press a type of print job or User ID to display the list of print jobs.
CYN908
1. Date&Time, User ID, and File Name display
• Date and Time displays the time at which the print job was stored in the printer.
• User ID displays the user's ID set by the printer driver.
• File Name displays the name of the file. However, "****" is shown instead of the file name for a Locked
Print file.
2. List/Thumbnail
Switches between list view and thumbnail view.
3. [Refresh]
Updates the contents of the screen.
4. [All Jobs]
Selects all jobs of the same type.
5. [Other Settings]
Use this to change the preset print time for a Hold Print job or the password to a Locked/Stored Print job.
6. [Delete]
Deletes the selected job.
7. [Preview]
Previews the first page of the selected job.
8. [Print]
Prints the selected job.
9. [Details]
Displays the detailed information of the selected job.
• If a large number of print jobs are stored in the printer, processing may slow temporarily,
• depending on which functions are used.
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