Ricoh RFDIA01 Full-color MFP User Manual 2 of 4

Ricoh Company Ltd Full-color MFP 2 of 4

User Manual 2 of 4

2. Getting StartedThis chapter describes how to start using this machine.Guide to ComponentsThis section introduces the names and functions of the components.• Do not obstruct the ventilation holes by placing objects near them or leaning things against them. Ifthe machine overheats, a fault might occur.194567823BCL004S1. Auto Document Feeder (ADF)If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.This document feeder can be used for two-sided originals.2. Main power switchIf the machine does not operate after turning on the operation switch, check if the main power switch is turnedon. If it is off, turn it on.See “Turning On/Off the Power”.3. Exposure glassPlace originals here face down.4. Control panelSee “Control Panel”.5. Internal Tray 1 / Finisher (optional)Copied/printed paper and fax messages are delivered here.(The illustration shows the finisher.)432Draft 2008/06/26
6. Front coverOpen to access the inside of the machine.7. Paper tray 1, 2Load paper here.8. Lower paper trays (optional)Load paper here.9. Operation switchPress to turn the power on (the operation switch indicator lights up). To turn the power off, press again (theoperation switch indicator goes off).See “Turning On/Off the Power”.BLA018S1. Ventilation holesPrevent overheating.2. Right tray (optional)3. Bypass TrayUse to copy or print onto OHP transparencies, adhesive labels, translucent paper, envelopes, and custom sizepaper.4. ExtenderPull this extender out when loading sheets larger than A4 in the bypass tray.5. Lower right coverOpen this cover when a paper jam occurs.2. Getting Started442Draft 2008/06/26
BLC005S1. Ventilation holesPrevent overheating.• p.46 "Options"• p.49 "Control Panel"• p.61 "Turning On/Off the Power"Guide to Components452Draft 2008/06/26
OptionsThis section introduces the names and functions of main optional parts.External optionsThis section provides explanations about external options.12457683BLC015S1. Right trayIf you select this as the output tray, copied/printed paper or fax messages are delivered here face down.2. Caster TableTo use the lower paper tray, attach the caster table.3. Lower paper trayHolds up to 500 sheets of paper.4. Lower paper traysConsists of two paper trays. Holds up to 1,000 sheets of paper. Each paper tray holds 500 sheets.5. Internal shift traySorts and stacks multiple sheets of paper.6. FinisherSorts, stacks, and staples multiple sheets of paper.Copies can be punched if the optional punch unit is installed on the finisher.7. Internal tray 2 (1 bin tray)If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.2. Getting Started462Draft 2008/06/26
8. Media slotWith this media slot, you can save scan files on a removable memory device.Internal optionsThis section describes the options that can be installed in the machine.• Fax unitAllows you to use the facsimile function.• Memory unitYou can add 512 MB of memory.The memory unit is necessary if you want to install the VM card.• HDD Encryption UnitAllows you to encrypt data that is stored on the hard disk.• VM cardWith this card, you can install embedded software architecture applications.• Browser UnitYou can use this function to display data from the server in HTML format on the machine's controlpanel. You can also use this function to send scan files from the control panel.• PictBridge cardAllows you to directly print images taken with a PictBridge-compatible digital camera.• IEEE 1284 Interface BoardAllows you to connect to an IEEE 1284 cable.• Wireless LAN boardAllows you to install a wireless LAN interface.• Bluetooth interface unitAllows you to expand the interface.• Gigabit Ethernet (1000BASE-T)Allows you to communicate over 1000BASE-T.• File Format ConverterAllows you to download documents from the Document Server stored by copier and printer functions.See “Downloading Stored Documents with Web Image Monitor”, Copy and Document ServerReference .• Copy Data Security UnitOptions472Draft 2008/06/26
If a document containing embedded text for unauthorized copy guard is copied, protected pagesare greyed out in the copy.• DataOverWriteSecurity UnitAllows you to erase data that is stored on the hard disk.• Only one of the following options can be installed on the machine at any one time: IEEE 1284 interfaceboard, Wireless LAN board, Bluetooth interface unit.2. Getting Started482Draft 2008/06/26
Control PanelThis section introduces the names and functions of the components on the control panel.• Do not turn off the main power switch while the operation switch indicator is lit or blinking. Doing somay damage the hard disk.This illustration shows the control panel of the machine with options fully installed.BCT026S1. [User Tools/Counter] key• User ToolsPress to change the default and conditions to meet your requirements. See “Accessing User Tools”, Networkand System Settings Guide .• CounterPress to check or print the counter value. See “Counter”.• InquiryPress to find out where to order expendable supplies and where to call when a malfunction occurs. Youcan also print these details. See “Inquiry”.2. Function keysPress to display the operation screen of one of the following functions: copy, document server, facsimile, printer,or scanner.The indicator of the selected function goes on. See “Changing Modes”.3. Display panelDisplays keys for each function, operation status, or messages. See “Display Panel”.4. [Clear Modes] keyPress to clear the current settings.Control Panel492Draft 2008/06/26
5. [Program] key (copier, Document Server, facsimile, and scanner mode)• Press to register frequently used settings, or to recall registered settings (except Document Server mode).See “Registering Frequently Used Settings”, Copy and Document Server Reference , Facsimile Reference, and Scanner Reference .• Press to program defaults for the initial display when modes are cleared or reset, or immediately after theoperation switch is turned on.See “Changing the Default Functions of the Copy's Initial Display”, Copy and Document Server Reference.See “Changing the Default Functions of the Fax's Initial Display”, Facsimile Reference .See “Changing the Default Functions of the Scanner's Initial Display”, Scanner Reference .6. [Interrupt] keyPress to make interrupt copies. See “Interrupt Copy”, Copy and Document Server Reference .7. [Energy Saver] keyPress to switch to and from Energy Saver mode. See “Saving Energy”.8. Main power indicatorThe main power indicator goes on when you turn on the main power switch.9. Operation switchPress to turn the power on (the operation switch indicator goes on). To turn the power off, press again (theoperation switch indicator goes off). See “Turning On the Power”.10. Communicating indicator, Receiving File indicator, Confidential File indicator• Communicating indicatorLights continuously during data transmission and reception.• Receiving File indicatorLights continuously while data other than personal box or Memory Lock file is being received and storedin the fax memory.See “Substitute Reception”, Facsimile Reference .• Confidential File indicatorLights continuously while personal box data is being received.Blinks while Memory Lock file is being received.See “Personal Boxes”, Facsimile Reference and “Printing a File Received with Memory Lock”, FacsimileReference .11. Data In indicator (facsimile and printer mode)Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Facsimile Reference and Printer Reference .12. Alert indicatorLights continuously if an error has occurred.13. Number keysUse to enter the numbers for copies, fax numbers and data for the selected function.2. Getting Started502Draft 2008/06/26
14. [Clear/Stop] key• ClearPress to delete a number entered.• StopPress to stop a job in progress, such as copying, scanning, faxing, or printing.15. [ ] key (Enter key)Press to confirm values entered or items specified.16. [Start] keyPress to start copying, printing, scanning, or sending.17. [Sample Copy] keyPress to make a single set of copies or prints to check print quality before making multiple sets. See “SampleCopy”, Copy and Document Server Reference .18. [Simplified Display] keyPress this to switch to the Simplified Display.19. [Login/Logout] keyPress this to log in or log out.• p.52 "Display Panel"• p.52 "Simplified Display"• p.59 "Changing Modes"• p.61 "Turning On/Off the Power"• p.64 "Saving Energy"• p.116 "Counter"• p.118 "Inquiry"Control Panel512Draft 2008/06/26
Display PanelThe display panel shows machine status, error messages, and function menus.• Don't apply strong impact or force to the screen. Or it may be damaged. Maximum force allowableis approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.)The function items displayed serve as selector keys. You can select or specify an item by lightly pressingthem.When you select or specify an item on the display panel, it is highlighted like . Keys appearing as cannot be used.The copy display is set as the default screen when the machine is turned on.• The display panels shown in this manual's illustrations are taken from a machine on which all optionsare installed.Simplified DisplayThis section explains how to switch to the simplified display.When you press the [Simplified Display] key, the screen changes from the initial display to the simplifieddisplay.Letters and keys are displayed at a larger size, making operations easier.2. Getting Started522Draft 2008/06/26
BCT030SExample of a simplified displayThis illustration shows the copier function's simplified display.BLC018S1. [Key Color]Press to increase screen contrast by changing the color of the keys.This is available only for the simplified display.• To return to the initial display, press the [Simplified Display] key again.• Certain keys do not appear on the simplified display.Changing the Display LanguageYou can change the language used on the display. English is set as default.The following procedure explains switching the language from English to Spanish.Display Panel532Draft 2008/06/26
1. Press the [User Tools/Counter] key.BBP015S2. Press [Español].The language is changed to Spanish.3. Press [Salir].The menu appears in Spanish.2. Getting Started542Draft 2008/06/26
When the Authentication Screen is DisplayedThis section explains the authentication screen.• Ask the user administrator for the login user name, login password, and user code. For details aboutuser authentication, contact your administrator.• User code to enter on User Code Authentication is the numerical value registered in the address bookas “login user name”.If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authenticationis active, the authentication screen appears on the display. The machine only becomes operable afterentering your own login user name and login password. If User Code Authentication is active, you cannotuse the machine until you enter the user code.If you can use the machine, you can say that you are logged in. When you go out of the operable state,you can say that you are logged out. After logging in the machine, be sure to log out of it to preventunauthorized usage.• If authentication fails, the "Authentication has failed." message appears. Check that the login username and login password are correct.User Code Authentication (Using the Control Panel)This section explains the procedure for logging in to the machine using the control panel while User CodeAuthentication is active.If User Code Authentication is active, a screen prompting you to enter a user code appears.1. Enter a user code (up to eight digits), and then press [OK].• To log off, do one of the following:• Press the operation switch.When the Authentication Screen is Displayed552Draft 2008/06/26
• Press the [Energy Saver] key after jobs are completed.User Code Authentication (Using a Printer Driver)This section explains the procedure for logging in to the machine using a printer driver while User CodeAuthentication is active.If User Code Authentication is active, specify the user code in the printer properties of the printer driver.For details, see the printer driver Help.• When logged in through User Code Authentication, you do not have to log out.Login (Using the Control Panel)This section explains the procedure for logging in to the machine when Basic Authentication, WindowsAuthentication, LDAP Authentication, or Integration Server Authentication is set.1. Press [Login].2. Enter a login user name, and then press [OK].2. Getting Started562Draft 2008/06/26
3. Enter a login password, and then press [OK].When the user is authenticated, the screen for the function you are using appears.• If authentication fails, the "Authentication has failed." message appears. Check that the login username and login password are correct.Logout (Using the Control Panel)This section explains the procedure for logging out the machine when Basic Authentication, WindowsAuthentication, LDAP Authentication, or Integration Server Authentication is set.• To prevent use of the machine by unauthorized persons, always log out when you have finished usingthe machine.1. Press the [Login/Logout] key.BCT032SWhen the Authentication Screen is Displayed572Draft 2008/06/26
2. Press [Yes].Login (Using a Printer Driver)This section explains the procedure for logging in to the machine using a printer driver.If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authenticationis active, make encryption settings in the printer properties of the printer driver, and then specify a loginuser name and password. For details, see the printer driver Help.• When logged in using a printer driver, you do not have to log out.Login (Using Web Image Monitor)This section explains the procedure for logging in to the machine via Web Image Monitor.1. Click [Login].2. Enter a login user name and password, and then click [Login].• For user code authentication, enter a user code in [User Name], and then click [OK].Logout (Using Web Image Monitor)This section explains the procedure for logging out the machine via Web Image Monitor.1. Click [Logout] to log out.• Delete the cache memory of a Web browser after logging out.2. Getting Started582Draft 2008/06/26
Changing ModesThis section explains how to change modes.BLC019S• You cannot switch modes in any of the following situations:• When scanning a fax message for transmission• During immediate transmission• When accessing User Tools / Counter / Inquiry• During interrupt copying• During On-hook dialling for fax transmission• While scanning an originalChanging Modes592Draft 2008/06/26
• The copy display is set as the default screen when the machine is turned on. You can change thisdefault setting under Function Priority. See “System Settings”, Network and System Settings Guide.System ResetThis section explains System Reset.After finishing a job, the machine waits a specified length of time and then restores its settings to the defaultvalues specified under Function Priority. This function is called “System Reset”. For the procedure forspecifying default settings under Function Priority, see “System Settings”, Network and System SettingsGuide .To change the length of time that the machine waits before restoring its settings to their default values, usethe System Auto Reset Timer setting. See “System Settings”, Network and System Settings Guide .2. Getting Started602Draft 2008/06/26
Turning On/Off the PowerThis section discusses how to turn on/off the power.Power supplyThis machine has two power switches: operation switch and main power switch.• Operation switch (right side of the control panel)Press to activate the machine. When the machine has finished warming up, you can make useof each function.• Main power switch (left side of the machine)Turning off this switch makes the main power indicator on the right side of the control panel gooff. When this is done, machine power is completely off. When the fax unit (optional) is installed,fax files in memory may be lost if you turn this switch off. Use this switch only when necessary.• This machine automatically enters Energy Saver mode or turns itself off if you do not use it for a while.To specify the time that the machine waits before it enters Energy Saver mode and/or turns itself off,configure the Energy Saver Timer and/or Auto Off Timer setting, respectively. See “System Settings”,Network and System Settings Guide .Turning On the Main PowerThis section explains how to turn on the main power.• Do not turn off the main power switch immediately after turning it on. Doing so may result in damageto the hard disk or memory, leading to malfunctions.1. Make sure the power cord is firmly plugged into the wall outlet.2. Open the main power switch cover, and turn on the main power switch.The main power indicator goes on.BLC016STurning On/Off the Power612Draft 2008/06/26
• After you switch the main power on, a screen may appear to indicate that the machine is initializing.Do not switch the power off during this process. Initialization takes about three minutes.Turning On the PowerThis section explains how to turn on the power.1. Press the operation switch.The operation switch indicator goes on.BCT035S• If the power does not come on when the operation switch is pressed, check the main power switch ison. If it is off, turn it on.Turning Off the PowerThis section explains how to turn off the power.1. Make sure the power indicator is off.2. Press the operation switch.The operation switch indicator goes off.2. Getting Started622Draft 2008/06/26
BCT035S• Even if you press the operation switch, the operation switch indicator does not go out, but blinks inthe following cases:• During communication with external equipment.• When the hard disk is active.Turning Off the Main PowerThis section explains how to turn off the main power.• Do not turn off the main power switch when the operation switch indicator is lit or blinking. Doing somay result in damage to the hard disk or memory.• Make sure to turn off the main power switch before pulling out the power plug. Not doing so mayresult in damage to the hard disk or memory.1. Make sure the operation switch indicator is not lit.2. Open the switch cover, and then turn off the main power switch.The main power indicator goes out.• When the main power switch is turned off while using the fax function, waiting fax and print jobs maybe cancelled, and incoming fax documents not received. If you have to turn off this switch for somereason, make sure 100% is shown as available memory on the screen before turning off the mainpower switch or unplugging the power cord. Fax files in memory are deleted an hour after you turnoff the main power switch or unplug the power cord.• For details, see “Turning Off the Main Power / In the Event of Power Failure”, Troubleshooting.Turning On/Off the Power632Draft 2008/06/26
Saving EnergyThis section explains the machine's energy saving functions.This machine has the following energy saving functions.Energy SaverIf you do not use the machine for a certain period after an operation, or when you press the [EnergySaver] key, the display disappears and the machine goes into Energy Saver mode. When you pressthe [Energy Saver] key again, the machine returns to the ready condition. The machine uses lesselectricity in Energy Saver mode.You can change the amount of time the machine waits before switching to Energy Saver mode aftercopying has finished or the last operation is performed under Energy Saver Timer.Auto OffThe machine automatically turns itself off when the job is finished, after a certain period of time haselapsed. This function is called “Auto Off”.You can change the Auto Off time under Auto Off Timer.• See “System Settings”, Network and System Settings Guide .• The Energy Saver and Auto Off functions will not operate in the following cases:• When a warning message appears• When the service call message appears• When paper is jammed• When the cover is open• When the "Add Toner" message appears• When toner is being replenished• When the User Tools/Counter/Inquiry screen is displayed• When fixed warm-up is in progress• When data is being processed• When operations are suspended during printing• When the On-hook dialing function is in use• When a recipient is being registered in the address list or group dial list• When the Data In indicator is on or blinking• When the screen of stored document under the printer function is displayed2. Getting Started642Draft 2008/06/26
3. Adding PaperThis chapter describes recommended paper sizes and types, and how to load paper into the paper tray.Loading PaperThis section describes how to load paper into the paper tray.• When loading paper, take care not to trap or injure your fingers.• Fan the paper before loading.• Straighten curled or warped paper before loading.• For details about paper sizes and types, see “Recommended Paper Sizes and Types”.• To load paper in the bypass tray, see “Copying from the Bypass Tray”, Copy and Document ServerReference .• p.80 "Recommended Paper Sizes and Types"Loading Paper into the Paper TraysThis section describes how to load paper into the paper trays.• Various sizes of paper can be loaded in the paper trays by adjusting the positions of side fences andend fence.• Check the paper edges are aligned with the right side.• Each tray can hold up to 250 sheets of paper. Do not stack paper over the limit mark.653Draft 2008/06/26
1. Carefully pull out the paper tray until it stops.BLA019S2. Press the metal plate down until it clicks.BLA024S3. Square the paper and load it print side up.Do not stack paper over the limit mark.BLA023S4. Carefully push the paper tray fully in.Loading Paper into the Optional Paper TraysThis section describes how to load paper into the optional paper trays.3. Adding Paper663Draft 2008/06/26
• Various sizes of paper can be loaded in the paper trays by adjusting the positions of side fences andend fence.• Check the paper edges are aligned with the right side.• Each tray can hold up to 500 sheets of paper. Do not stack paper over the limit mark.1. Carefully pull out the paper tray until it stops.BLA025S2. Square the paper and load it print side up.Do not stack paper over the limit mark.BLA026S3. Carefully push the paper tray fully in.Orientation-Fixed Paper or Two-Sided PaperThis section describes loading paper that has a specified orientation and printing side (such as letterheadpaper).Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, orcopied paper) might not print correctly, depending on how the originals and paper are placed. Set[Letterhead Setting] to [Yes] in [Input / Output] under [Copier / Document Server Features], and then placethe original and paper as shown below. For details about Letterhead Setting, see “Copier/DocumentLoading Paper673Draft 2008/06/26
Server Features”, Copy and Document Server Reference . For details about printing with the printerfunction, see Printer Reference .Original OrientationExposure glass ADF• copy• scannerPaper OrientationBLC009S3. Adding Paper683Draft 2008/06/26
Changing the Paper SizeThis section describes how to change the paper size.• Be sure to select the paper size with User Tools. If you do not, misfeeds might occur. For details aboutTray Paper Size, see “System Settings”, Network and System General Settings Guide .• Fan the paper before loading.• Straighten curled or warped paper before loading.• For details about paper sizes and types, see “Recommended Paper Sizes and Types”.• p.80 "Recommended Paper Sizes and Types"Changing the Paper Size in the Paper TraysThis section describes how to change the paper size in the paper trays.• If a paper tray is pushed vigorously when putting it back into place, the position of the tray's sidefences may slip out of place.• Do not stack paper over the limit mark.• Check the paper edges are aligned with the right side.• Slide the side fences until they are aligned with the paper size, and then re-lock the side fences.1. Check that paper in the paper tray is not being used, and then pull the tray carefully outuntil it stops.BLA019SChanging the Paper Size693Draft 2008/06/26
2. Press the metal plate down until it clicks.BLA024S3. Remove paper if loaded.4. Release the lock on the side fences.BLA020S5. While pressing down the release lever, slide the side fences until they are aligned with thepaper size you want to load.Make sure there are no gaps between the paper and side fences.BLA021S6. Slide the end fence until it is aligned with the size of paper to you want to load.Make sure there are no gaps between the paper and end fence.3. Adding Paper703Draft 2008/06/26
BLA022S7. Square the paper and load it print side up.Do not stack paper over the limit mark.BLA023S8. Re-lock the side fences again.BLA043S9. Carefully slide the paper tray fully in.10. Check the size on the display.Changing the Paper Size in the Optional Paper TraysThis section describes how to change the paper size in the optional paper trays.Changing the Paper Size713Draft 2008/06/26
• If a paper tray is pushed vigorously when putting it back into place, the position of the tray's sidefences may slip out of place.• Do not stack paper over the limit mark.• Check the paper edges are aligned with the right side.• Slide the side fences until they are aligned with the paper size, and then re-lock the side fences.1. Check that paper in the paper tray is not being used, and then pull the tray carefully outuntil it stops.BLA034S2. Remove paper if loaded.3. Release the lock on the side fences.BLA035S4. While pressing down the release lever, slide the side fences until they are aligned with thepaper size you want to load.Make sure there are no gaps between the paper and side fences.3. Adding Paper723Draft 2008/06/26
BLA036S5. Slide the end fence until it is aligned with the size of paper to you want to load.Make sure there are no gaps between the paper and end fence.BLA037S6. Square the paper and load it print side up.Do not stack paper over the limit mark.BLA026SChanging the Paper Size733Draft 2008/06/26
7. Re-lock the side fences again.BLA044S8. Carefully slide the paper tray fully in.9. Check the size on the display.Changing to a Size That Is Not Automatically DetectedIf you load a paper size that is not selected automatically, you need to specify the paper size with thecontrol panel. This section describes how to load such paper.1. Press the [User Tools / Counter] key.BBP015S2. Press [System Settings].3. Adding Paper743Draft 2008/06/26
3. Press [Tray Paper Settings] tab.4. Select the tray for which you want to change the paper settings.5. Select the loaded paper size and feed direction, and then press [OK].The set paper size and feed direction is displayed.Changing the Paper Size753Draft 2008/06/26
6. Press the [User Tools / Counter] key.The initial display is shown.• For details about paper sizes selected automatically, see “Recommended Paper Sizes and Types”.• If you want to print on paper that is selected automatically after printing on a paper size that is notselected automatically, you must return the setting to “Auto Detect”. Reload the paper, and select“Auto Detect” in step 5. The setting is returned to “Auto Detect”.• p.80 "Recommended Paper Sizes and Types"3. Adding Paper763Draft 2008/06/26
Changing Paper Thickness SettingsSelect [Plain Paper 1] or [Plain Paper 2] depending on the type of plain paper.If in System Settings, [Tray Paper Settings], you set “Paper Thickness” to [Plain Paper] for each tray's [PaperType], you must then select [Maintenance], [Plain Paper Setting] and specify either [Plain Paper 1] or [PlainPaper 2], depending on the thickness of the loaded paper.The default setting is Plain Paper 2.• Select [Plain Paper 1] when paper weight is between 60 g/m2 (16 lb.) and 74 g/m2 (20 lb.).• Select [Plain Paper 2] when paper weight is between 74.1 g/m2 (20 lb.) and 90 g/m2 (24 lb.).1. Press the [User Tools/Counter] key.BBP015S2. Press [Maintenance].Changing Paper Thickness Settings773Draft 2008/06/26
3. Press [Plain Paper Setting].4. Select the plain paper type for each tray depending on the paper to be set and press [OK].5. Press [Exit].6. Press [Exit].• If in System Settings, [Tray Paper Settings], you set “Paper Thickness” to [Plain Paper] for each tray's[Paper Type], you must then select [Maintenance], [Plain Paper Setting] and specify either [Plain Paper1] or [Plain Paper 2], depending on the thickness of the loaded paper. In System Settings, [Tray PaperSettings], for each tray's [Paper Type] you can specify [Plain Paper], [Middle Thick], [Thick Paper 1],[Thick Paper 2], or [Thick Paper 3]. For details about paper thickness, see “Recommended PaperSizes and Types”.3. Adding Paper783Draft 2008/06/26
• p.80 "Recommended Paper Sizes and Types"Changing Paper Thickness Settings793Draft 2008/06/26
Recommended Paper Sizes and TypesThis section describes recommended paper sizes and types.• If you use damp or curled paper, a staple clogging or paper jam may occur.Tray 1Paper type and weight Metric version Inch version Paper capacity60 - 105 g/m2, 16 -28 lb.Thick Paper106 - 256 g/m2, 28 -68 lb.*1A3 , A4 , A5 ,B4 , B5 , 81/2 ×11*1A4 , A5 , B5 , 11× 17 , 8 1/2 × 14, 81/2 × 11 ,71/4 × 101/2*7250 sheets60 - 105 g/m2, 16 -28 lb.Thick Paper106 - 256 g/m2, 28 -68 lb.*211 × 17 , 81/2 × 14, 81/2 × 13 ,81/2 × 11 , 81/4 ×14 , 81/4 × 13 , 8× 13 , 8 × 10 ,71/4 × 101/2, 8K, 16K , 11 × 15, 10 × 14*2A3 , A4 , B4 , B5, 81/2 × 13 ,81/4 × 14 , 81/4 ×13 , 8 × 13 , 8 ×10 , 71/4 × 101/2, 8K , 16K , 11× 15 , 10 × 14*7250 sheets60 - 105 g/m2, 16 -28 lb.Thick Paper106 - 256 g/m2, 28 -68 lb.*5Custom sizeVertical: 182.0-297.0mmHorizontal:148.0-432.0 mm*5Custom sizeVertical: 7.17-11.69inchesHorizontal: 5.83-17.0inches*7250 sheets3. Adding Paper803Draft 2008/06/26
Tray 2Paper type and weight Metric version Inch version Paper capacity60 - 105 g/m2, 16 -28 lb.Thick Paper106 - 169 g/m2, 28 -45 lb.*1A3 , A4 , A5 ,B4 , B5 , 81/2 ×11*1A4 , A5 , B5 , 11× 17 , 8 1/2 × 14, 81/2 × 11 ,71/4 × 101/2*7250 sheets60 - 105 g/m2, 16 -28 lb.Thick Paper106 - 169 g/m2, 28 -45 lb.*211 × 17 , 81/2 × 14, 81/2 × 13 ,81/2 × 11 , 81/4 ×14 , 81/4 × 13 , 8× 13 , 8 × 10 ,71/4 × 101/2, 8K, 16K , 11 × 15, 10 × 14*2A3 , A4 , B4 , B5, 81/2 × 13 ,81/4 × 14 , 81/4 ×13 , 8 × 13 , 8 ×10 , 71/4 × 101/2, 8K , 16K , 11× 15 , 10 × 14*7250 sheets60 - 105 g/m2, 16 -28 lb.Thick Paper106 - 169 g/m2, 28 -45 lb.*5Custom sizeVertical: 182.0-297.0mmHorizontal:148.0-432.0 mm*5Custom sizeVertical: 7.17-11.69inchesHorizontal: 5.83-17.0inches*7250 sheetsLower paper trays (optional)Paper type and weight Metric version Inch version Paper capacity60 - 105 g/m2, 16 -28 lb.*1A3 , A4 , A5, B4 , B5*1A4 , B5 , 11 × 17, 81/2 × 14 ,81/2 × 11 , 71/4× 101/2*7500 sheetsRecommended Paper Sizes and Types813Draft 2008/06/26
Paper type and weight Metric version Inch version Paper capacity60 - 105 g/m2, 16 -28 lb.*211 × 17 , 81/2 × 14, 81/2 × 13 ,81/2 × 11 , 81/4× 14 , 81/4 × 13 ,8 × 13 , 8 × 10 ,71/4 × 101/2, 8K, 16K , 11 × 15, 10 × 14*2A3 , A4 , A5 ,B4 , 81/2 × 13 ,81/4 × 14 , 81/4 ×13 , 8 × 13 , 8 ×10 , 71/4 × 101/2, 8K , 16K , 11× 15 , 10 × 14*7500 sheets60 - 105 g/m2, 16 -28 lb.*5Custom sizeVertical: 140.0-297.0mmHorizontal:148.0-432.0 mm*5Custom sizeVertical: 5.52-11.69inchesHorizontal: 5.83-17.0inches*7500 sheetsBypass trayPaper type and weight Metric version Inch version Paper capacity52 - 105 g/m2, 14 -28 lb.*1A3 , A4 , A5*111 × 17 , 81/2 × 11, 51/2 × 81/2100 sheets52 - 105 g/m2, 14 -28 lb.*4A6 , B4 , B5 ,B6 , 11 × 17 ,81/4 × 14 , 81/4 ×13 , 8 × 13 , 8 ×10 , 71/4 × 101/2, 51/2 × 81/2, 8K, 16K , 12 × 1811 × 15 , 10 × 14*4A3 , A4 , A5, A6 , B4 , B5, B6 , 81/2 × 14, 81/2 × 13 ,81/4 × 14 , 81/4 ×13 , 8 × 13 , 8 ×10 , 71/4 × 101/2, 8K , 16K , 12× 18 , 11 × 15 , 10× 14100 sheets3. Adding Paper823Draft 2008/06/26
Paper type and weight Metric version Inch version Paper capacity52 - 105 g/m2, 14 -28 lb.*5Custom sizeVertical: 90.0 - 305.0mmHorizontal: 148.0 -600.0 mm*5Custom sizeVertical: 3.55 - 12.00inchesHorizontal: 5.83 -23.62 inches100 sheetsThick Paper *6106 - 256 g/m2, 28 -68 lb.*1A3 , A4 , A5*111 × 17 , 81/2 × 11, 51/2 × 81/2*7Thick Paper *6106 - 256 g/m2, 28 -68 lb.*4A6 , B4 , B5 ,B6 , 11 × 17 ,81/4 × 14 , 81/4 ×13 , 8 × 13 , 8 ×10 , 71/4 × 101/2, 51/2 × 81/2, 8K, 16K , 12 × 1811 × 15 10 × 14*4A3 , A4 , A5, A6 , B4 , B5, B6 , 81/2 × 14, 81/2 × 13 ,81/4 × 14 , 81/4 ×13 , 8 × 13 , 8 ×10 , 71/4 × 101/2, 8K , 16K , 12× 18 , 11 × 15 , 10× 14*7Thick Paper *6106 - 256 g/m2, 28 -68 lb.*5Custom sizeVertical: 90.0 - 305.0mmHorizontal: 148.0 -600.0 mm*5Custom sizeVertical: 3.55 - 12.00inchesHorizontal: 5.83 -23.62 inchesOHP transparencies*8A4 81/2 × 11 *7 *9Label paper (adhesivelabels)B4JIS , A4 B4JIS , A4 1 sheetEnvelope Com10 , Monarch ,C5 , C6 , DL Env. Com10 , Monarch ,C5 , C6 , DL Env. *1 The paper size is detected automatically.Recommended Paper Sizes and Types833Draft 2008/06/26
*2 Select the paper size in System Settings. For details about Tray Paper Size: Tray 2-4, see “System Settings”,Network and System Settings Guide .*3 Enter the paper size using the number keys in System Settings. For details about Tray Paper Size: Tray 2-4, see“System Settings”, Network and System Settings Guide .*4 Press the [ ] key, and then select the paper size.*5 Press the [ ] key, and then enter the paper size using the number keys.*6 If you want to copy onto thick (105 g/m2, 28 lb. or heavier) paper, select [Thick Paper]. See “Copying fromthe Bypass Tray”, Copy and Document Server Reference .*7 When loading paper, make sure the stack height does not exceed the limit mark of the paper tray. See “LoadingPaper”, Troubleshooting .*8 If you wish to copy onto OHP transparencies, select [OHP (Transparency)].*9 It is recommended to place one sheet at a time.Paper ThicknessPaper Thickness Metric version Inch versionThin Paper 52 - 59.9g/m214 - 15.9 lb.Plain Paper 1 60 - 74 g/m216 - 20 lb.Plain Paper 2 74.1 - 90 g/m220 - 24 lb.Middle Thick 90.1 - 105 g/m224 - 28 lb.Thick Paper 1 105.1 - 169 g/m228 - 45 lb.Thick Paper 2 169.1 - 210 g/m245 - 56 lb.Thick Paper 3 210.1 - 256 g/m256 - 68 lb.• Certain types of paper produce noise when delivered. This noise does not indicate a problem andprint quality is unaffected. (Glossy paper and OHP transparencies can produce noise whendelivered.)• When using translucent paper or label paper, make sure to select the appropriate paper type. Fordetails about Paper Type: Bypass Tray, see “System Settings”, Network and System Settings Guide.• When loading paper in the paper trays 1 - 2, and the lower paper trays, place the print side faceup.• When loading paper in the bypass tray, place the print side face down.• When you use the bypass tray, it is recommended to set the paper direction to .• Do not use paper designed for inkjet printers, as these may stick to the fusing unit and cause a misfeed.3. Adding Paper843Draft 2008/06/26
• To print on OHP transparencies, load OHP transparencies on the bypass tray, press the [ ] key, andthen set [Special Paper] to [OHP(Transparency)]. For details, see “Copying from the Bypass Tray” inCopy and Document Server Reference and “Setting Paper on the Bypass Tray” in Printer Reference.• When you load OHP transparencies, check the front and back of the sheets, and place them correctly,or a misfeed might occur. Use A4 or 81/2 × 11 size transparencies, and specify their size. Fordetails, see Copy and Document Server Reference and Printer Reference .• When you use OHP transparencies, fan them for each use.• We recommend you load OHP transparencies and sheets of label paper and translucent paper oneby one. This prevents them becoming jammed inside the machine.• Also, be sure to remove printed OHP transparencies and sheets of translucent paper one by one asthey are delivered. This prevents them sticking together.• We recommend that you use a 4000ANSI lumen or brighter overhead projector to project OHPtransparencies.• If multiple sheet feeding occurs, load sheets one by one.• When you load label paper, set the paper direction to .• Flatten out curled sheets before loading them.• To print on envelopes from the bypass tray: select System Settings, [Tray Paper Settings], and then,for each tray's [Paper Type], be sure to set [Paper Type] to [Envelope], and [Paper Thickness] to [ThickPaper 1].• To print on coated paper from the bypass tray, Tray 1, or 2: select System Settings, [Tray PaperSettings], and then, for each tray's [Paper Type] be sure to set [Paper Type] to [Coated Paper], and[Paper Thickness] to [Thick Paper 1].• To print on high-gloss coated paper from the bypass tray, Tray 1, or 2: select System Settings, [TrayPaper Settings], and then, for each tray's [Paper Type], be sure to set [Paper Type] to [Coated Paper:Gloss].• Before loading coated or glossy sheets, be sure to fan them thoroughly. If sheets feed in together,become jammed, or produce strange noises when delivered, load them one by one from the bypasstray.• When copying or printing onto letterhead paper, the paper placing orientation is different dependson which function you are using. See “Orientation-fixed paper or two-sided paper”.• If you load paper of the same size in two or more trays, the machine automatically shifts to the othertray when the first tray in use runs out of paper. This function is called Auto Tray Switching. (However,if the paper type of one tray is recycled or special paper, the settings of the other trays must be thesame for the Auto Tray Switching function to work.) This saves interrupting a copy run to replenishpaper when making a large number of copies. You can set the paper type of the paper trays underPaper Type: Tray 1-4. See “System Settings”, Network and System Settings Guide . For the settingprocedure of the Auto Tray Switching function, see “Copier/Document Server Features”, Copy andDocument Server Reference .Recommended Paper Sizes and Types853Draft 2008/06/26
• When copying or printing onto prepunched paper, the copy/print speed is slower than usual.• The paper types you can select in System Settings are only general classifications. Copy quality forevery kind of paper in a classification is not guaranteed. See “Unusable Paper” for more information.• p.91 "Unusable Paper"3. Adding Paper863Draft 2008/06/26
EnvelopesThis section describes loading envelopes.• This machine can print only on the envelopes listed below. Note that even the envelopes listed herecan still become jammed if their flaps are too long or unusually shaped.Envelope types SupportedBAV026SSupportedBAV027SSupportedBAV028SSupported• To print on envelopes, load them on the bypass tray and be sure to specify the appropriate papertype.See “Copying from the Bypass Tray”, Copy and Document Server Reference and “Setting Paperon the Bypass Tray”, Printer Reference .• Specifications for envelopes are as follows:Metric version Inch versionWeight 72 - 90 g/m219 - 24 lb.Envelopes873Draft 2008/06/26
Metric version Inch versionRecommended weight andsize80 g/m2, 114 × 229 mm(C5/6)80 g/m2, 114 × 162 mm (C6)95 g/m2, 162 × 229 mm (C5)24 lb., 41/8 × 91/2 (Com10)• Before loading envelopes, flatten their leading edges (the edge going into the printer) by running apencil or ruler across them.• Some kinds of envelope might cause misfeeds, wrinkles or print poorly.• Print quality on envelopes may be uneven if parts of an envelope have differing thicknesses. Print oneor two envelopes to check print quality.• In a hot and humid environment, the envelope might be output creased or improper printing quality.3. Adding Paper883Draft 2008/06/26
Thick PaperThis section gives you various details about and recommendations concerning thick paper.When loading thick paper of 170 - 256 g/m2 (45 - 68) in paper tray 1 or in the bypass tray, follow therecommendations below to prevent misfeeds and loss of image quality.• Store all paper together in the same place - a room where the temperature is 20 - 25°C (68 - 77°F) and humidity is 30 - 65%.• When loading thick sheets, be sure to load at least 20 sheets. Also, be sure to position the side fencesflush against the paper stack.• Smooth out any curls in the paper before loading it.• Jams and misfeeds can occur when printing on thick glossy sheets. To prevent such problems, be sureto fan glossy sheets thoroughly before loading them. If sheets continue to become jammed or feed intogether even after they are fanned, load them one by one from the bypass tray.• When loading thick paper in paper tray 1, set the paper direction according to its grain, as shownin the following diagram.BLC017S1: Direction of paper grain2: Direction in which to set thick paper in paper tray 1• When loading thick paper in the bypass tray, set the paper direction according to its grain, as shownin the following diagram.BAV042SThick Paper893Draft 2008/06/26
1: Direction of paper grain2: Direction in which to set thick paper in the bypass tray• Even if thick paper is loaded as described above, normal operations and print quality might still notbe possible, depending on the paper type.• Prints might have prominent vertical creases.• Prints might be noticeably curled. Flatten out prints if they are creased or curled.3. Adding Paper903Draft 2008/06/26
Unusable PaperThis section describes paper unusable on this machine.• To avoid fire or machine failure, do not use aluminum foil, carbon paper, or similar conductivepaper.• To prevent faults, do not use any of the following kinds of treated paper:• Paper for inkjet printers• Thermal fax paper• Art paper• Aluminum foil• Carbon paper• Conductive paper• Paper with perforated lines• Hemmed-edge paper• Certain types of OHP transparencies for color printing cannot be used. For details about types thatcan be used, contact your sales or service representative.• Faults can occur if you copy or print onto sides that are already printed. Take care to copy or printonto unprinted sides only.• To prevent misfeeds, do not use the following kinds of paper:• Bent, folded, or creased paper• Perforated paper• Slippery paper• Torn paper• Rough paper• Thin paper with little stiffness• Paper with a dusty surface• If you copy or print onto rough grain paper, the output image might be blurred.• Do not load sheets that have already been printed onto by another machine. (Sheets can becomejammed if they have been improperly stored.)Unusable Paper913Draft 2008/06/26
Paper StorageThis section describes how to store paper.• When storing paper, the following precautions should always be followed:• Do not store paper where it will be exposed to direct sunlight.• Avoid storing paper in humid areas (humidity: 70% or less).• Store on a flat surface.• Do not store paper vertically.• Under high temperature and humidity conditions, or low temperature and humidity conditions, storepaper in plastic bags.3. Adding Paper923Draft 2008/06/26
4. Adding Toner and StaplesThis chapter explains how to replenish toner and staples when they run out.Adding TonerThis section describes how to add and store toner.• Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an openflame. Dispose of used toner containers in accordance with local regulations.• Keep toner (used or unused) and toner containers out of reach of children.• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment.Consult a doctor if necessary.• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consulta doctor if necessary.• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctorif necessary.• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If yourskin comes into contact with toner, wash the affected area thoroughly with soap and water.• If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric andmay make removing the stain impossible.• Do not open toner containers forcefully. Toner can spill, dirtying your clothes or hands, and possiblyresulting in accidental ingestion.934Draft 2008/06/26
• Always add toner when the machine instructs you.• Fault may occur if you use toner other than the recommended type.• When adding toner, do not turn off the operation switch. If you do, settings will be lost.• Do not repeatedly install and remove toner cartridges. This will result in toner leakage.• Do not shake the removed toner cartridge. Remaining toner might scatter.• If the message " Check toner cartridge replacement(s)." appears, the toner has almost run out. Havea replacement toner cartridge at hand.• You can check name of the required toner name and the replacement procedure using the " AddToner" screen.• Press [System Status] to check contact number where you can order supplies. See “Checking MachineStatus and Settings” Troubleshooting .• You can add all four color toners in the same way.Inserting TonerThis section describes how to insert toner.BLC011S4. Adding Toner and Staples944Draft 2008/06/26
Sending Faxes or Scanned Documents When Toner Has Run OutWhen the machine has run out of toner, the indicator on the display lights. Note that even if there is notoner left, you can still send faxes or scanned documents.• If number of communications executed after the toner has run out and not listed in the automaticallyoutput Journal exceeds 200, communication is not possible.1. Make sure the machine is in facsimile or scanner mode.2. Press [Exit], and then perform transmission operation.The error message disappears.• Any reports are not printed.• If the fax or scanner screen does not appear in step 1, press the [Facsimile] key or the [Scanner] key.Used TonerToner cannot be re-used.Bring the stored used container to your sales representative or service representative for recycling throughour recycling system. If you discard it on your own, treat it as general plastic waste material.Adding Toner954Draft 2008/06/26
Adding StaplesThis section describes what to do when staples need replacing.• When closing the finisher, keep hands clear of the finisher's upper surface.• Stapling failures or jams may occur if you use a staple cartridge other than that recommended.• If you cannot pull out the upper unit, there are staples remaining inside the cartridge. Use all thestaples, and do not add more.FinisherThis section describes how to add staples to the finisher.BLC013S4. Adding Toner and Staples964Draft 2008/06/26
Replacing the Stamp CartridgeIf the transmission stamp becomes faint, replace the cartridge.• This stamp cartridge is used for facsimile and scanner functions.• Do not add ink to the cartridge by yourself. Neglecting this can cause ink leakage.• Be sure not to dirty your fingers with ink from the cartridge.• Use the cartridge specified for this machine.1. Open the ADF cover.BBT007S2. Open the stamp cover.BBT008S3. Pull out the old stamp cartridge.Tap the cartridge lock lever several times. The cartridge will eject. Then remove the cartridge, whilepushing the lock lever.Replacing the Stamp Cartridge974Draft 2008/06/26
BBT009S4. Insert the new stamp cartridge.Insert the cartridge until the metal parts are no longer visible.BBT010S5. Press the stamp cover back in until it clicks.BBT011S6. Close the ADF cover.4. Adding Toner and Staples984Draft 2008/06/26
5. Entering TextThis chapter describes how to enter characters.Entering TextThis section explains how to enter text.When you enter a character, it appears at the position of the cursor. If there is a character already at thecursor position, the entered character appears before that.Available CharactersThis section explains which characters are available.You can enter the following characters:• Alphabetic characters• Symbols• Numerals0123456789KeysThis section explains the entry screen and the keys displayed on it.You can change the entry screen using the keys below.995Draft 2008/06/26
BLC020S• When entering uppercase or lowercase letters continuously, use [Shift Lock] to lock the case.• You can also use the number keys to enter numbers, regardless of mode.How to Enter TextThis section explains text entry more specifically.Entering lettersThis section explains how to enter letters.1. Press [Shift] to switch between uppercase and lowercase.2. Press the letters you want to enter.Deleting charactersThis section explains how to delete characters.1. Press [Backspace] or [Delete All] to delete characters.5. Entering Text1005Draft 2008/06/26
Adding user textYou can select and use a User Text that is registered in [Program / Change / Delete User Text].For the registration procedure under Program / Change / Delete User Text, see “System Settings”, Networkand System Settings Guide .1. Press [User Text].2. Select the User Text you want to use.Entering Text1015Draft 2008/06/26
5. Entering Text1025Draft 2008/06/26
6. Operating InstructionsThis chapter describes the Operating Instructions of this machine.Installing Operating InstructionsThe supplied CD-ROMs contain HTML format manuals. For easy access, we recommend you install themanuals on a computer.• The “Manuals for Administrators” CD-ROM that includes Security Reference is for administrators ofthe machine.• The system requirements for installing the manuals are as follows:• Operating system: Windows 2000/XP/Vista, Windows Server 2003/2003 R2/2008• Minimum display resolution: 800 × 600 pixels• Recommended browsers:• Microsoft Internet Explorer 4.01 SP2 or later• Netscape 6.2 or later• Non-recommended browsers can display the simplified manual only.• HTML manuals can also be viewed on a Macintosh.• Hyperlinks might not work and referenced sections might not appear unless all the HTML manualshave been installed. To display referenced sections, be sure to install all the HTML manuals.1. Select a language and a product, and then click [OK].2. Click [Install manuals].If you want to read manuals from the CD-ROM, click [Read HTML manuals] or [Read PDF manuals].3. Install the manual you require according to the displayed instructions.4. When installation is complete, click [Finish].5. Click [Finish].• If you cannot install a manual, copy the “MANUAL_HTML” folder to your computer's hard drive, andthen run “Setup.exe”.• To delete an installed manual, on the [Start] menu, click [Programs], then [Product Name], and thenuninstall the data.• If you are installing the manuals on a Macintosh, open the “Manuals.htm” file on the CD-ROM.1036Draft 2008/06/26
PDF ManualsThe supplied “Manuals” CD-ROM contains PDF manuals.File pathThe PDF manuals are in the following folder on the CD-ROM:MANUAL_PDF\ENGLISH• To view the PDF manuals, you need to have Adobe Acrobat Reader/Adobe Reader installed on yourcomputer.6. Operating Instructions1046Draft 2008/06/26
How to Use the Operating InstructionsThis section explains how to use manuals.Opening from the IconThis section explains how to open a manual using its desktop icon.1. Double-click the icon on your desktop.The browser opens and the manual appears.Opening from the [Start] MenuThis section explains how to open a manual from the [Start] menu.1. On the [Start] menu, point to [Programs] (Windows XP: [All Programs]), then [ProductName], and then click the manual you want to view.The browser opens, and then the manual appears.• Depending on the settings made during installation, menu folder names may differ.How to Use the Operating Instructions1056Draft 2008/06/26
Opening from the CD-ROMThis section explains how to open a manual from the supplied CD-ROMs.1. Click [Read HTML manuals].2. Click the title of the manual you want to view.The browser opens, and then the manual appears.6. Operating Instructions1066Draft 2008/06/26
7. RemarksThis chapter describes how to maintain and operate the machine.Dos and Don'tsThe following items should be followed during use of this machine.• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shockmight occur.• Unplug the power cord from the wall outlet before you move the machine. While moving themachine, you should take care that the power cord will not be damaged under the machine.• Do not turn the power off while the operation switch indicator is lit or blinking. Doing so may damagethe hard disk.• Before unplugging the power cord or turning off the main power switch, make sure remaining memoryspace is at 100%, as shown on the screen. See “Turning On/Off the Power”.• Do not touch areas on or around the fusing unit. These areas get hot.• After scanning originals continuously, the exposure glass may become warm - this is not a malfunction.• The area around the ventilation holes might feel warm. This is caused by exhaust air and is not amalfunction.• When you use this machine for a long time in a confined space without good ventilation, you maydetect an odd smell. To keep the workplace comfortable, we recommend that you keep it wellventilated.• If the machine is moved from a cold to a warm place, condensation may form inside it. After movingthe machine, do not use it for at least an hour. The machine requires this time to adapt to its newenvironment.• The machine will malfunction if its internal temperature becomes too high. Be sure not to block theintake and exhaust vents.• Do not turn off the power while the machine is in operation. See “Turning On/Off the Power”.• Do not open the covers of the machine when it is in operation. If you do, misfeeds might occur.• Do not move or tilt the machine when the power is on.• Do not allow small objects such as paperclips to fall into or become stuck inside the machine.1077Draft 2008/06/26
• Do not knock the machine while it is operating (for instance, do not use the machine's surfaces toknock stacks of paper into square).• Depending on the ambient temperature and humidity, steam may come from the exhaust vent behindthe control panel during printing. This is water vapour from the paper, not a sign of malfunction.• If condensation forms inside the machine as a result of temperature change, the machine may notprint properly. To minimize this problem, use the optional anti-condensation heaters.• The optional anti-humidity heater and optional anti-condensation heater warm the machine's interiorto prevent it becoming too humid. These heaters keep the machine warm even if it is switched off.• Be sure to make a note of the registered machine settings in case they are lost due to accident ormalfunction.• The supplier shall not be liable for any loss or damage resulting from a failure of the machine, loss ofsettings, or use of the machine.• p.61 "Turning On/Off the Power"Saving Color CopiesThis section explains notes on saving color copies.• Like most prints, color prints will fade if exposed to strong light or dampness and humidity for lengthyperiods. Preserve the quality of your copies by storing them in a binder in a dark, dry place.• Toner may melt if a print and a half-dried print are put on top of each other.• Toner may also melt when using solvent type adhesive agents for pasting prints.• When folding prints, toner in the folds will come off.• Toner may melt if it is placed on mats made of chlorinated plastic in locations of high temperature forlong periods of time.• Toner may melt if prints are placed in places of extremely high temperatures, such as near heaters.7. Remarks1087Draft 2008/06/26
Where to Put Your MachineThis section describes precautions for installation and movement.Machine EnvironmentChoose your machine's location carefully.Environmental conditions greatly affect its performance.MovingThis section describes precautions when moving the machine.• Contact your service representative if you need to lift the machine (such as when relocating it toanother floor). Do not attempt to lift the machine without the assistance of your servicerepresentative. The machine will be damaged if it topples or is dropped, resulting in malfunctionand risk of injury to users. The machine's various handling areas are for service engineer use only.Do not touch these areas.• Before moving the machine, be sure to disconnect all external connections, especially the powercord from the wall outlet. Damaged power cords are a fire and electric shock hazard.• Unplug the power cord from the wall outlet before you move the machine. While moving themachine, you should take care that the power cord will not be damaged under the machine.• Be careful when moving the machine. Take the following precautions:• Turn off the main power. For details about how to turn the main power off, see “Turning On/Offthe Power”.• Unplug the power cord from the wall outlet. When you pull out the plug from the socket, gripthe plug to avoid damaging the cord, thereby reducing the risk of fire or electric shock.• Close all covers and trays, including the front cover and bypass tray.• Keep the machine level and carry it carefully, taking care not to jolt or tip it. Rough handlingmay cause a malfunction or damage the hard disk or memory, resulting in loss of stored files.• Do not take off the holding stand.Where to Put Your Machine1097Draft 2008/06/26
• Protect the machine from strong shocks. Impact can damage the hard disk and cause stored filesto be lost. As a precautionary measure, files should be copied to another computer.• p.61 "Turning On/Off the Power"Optimum environmental conditionsThis section describes precautions when locating the machine.• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.• After you move the machine, use the caster fixture to fix it in place. Otherwise the machine mightmove or come down to cause an injury.• Make sure the room where you are using the machine is well ventilated and spacious. Goodventilation is especially important when the machine is used heavily.• Temperature: 10-32 °C (50-89.6 °F) (humidity to be 54% at 32 °C, 89.6 °F)• Humidity: 15-80% (temperature to be 27 °C, 80.6 °F at 80%)• A strong and level base.• The machine must be level within 5 mm, 0.2 inch: both front to rear and left to right.• To avoid possible buildup of ozone, make sure to locate this machine in a large well ventilated roomthat has an air turnover of more than 30 m3/hr/person.Environments to avoid• Locations exposed to direct sunlight or other sources of strong light (more than 1,500 lux).• Locations directly exposed to cool air from an air conditioner or heated air from a heater. (Suddentemperature changes can cause condensation to form inside the machine.)• Locations close to machines generating ammonia, such as a diazo copy machine.• Places where the machine will be subject to frequent strong vibration.• Dusty areas.• Areas with corrosive gases.7. Remarks1107Draft 2008/06/26
Access to the machinePlace the machine near the power source, providing the clearance areas shown.BJB012S1 Rear 10 cm (4 inches) or more2 Right 90 cm (35.4 inches) or more3 Front 40 cm (15.7 inches) or more4 Left 10 cm (4 inches) or more• For the required space when options are installed, contact your service representative.Power ConnectionThis section describes power supply.• Connect this machine only to a power source that matches the specifications shown in“Specifications for the Main Unit” in this manual and do not use an extension cord.• Use of this machine with extension cords and power sources other than those that match thespecifications shown constitutes an electric shock and fire hazard.• Power cords that are damaged, broken, modified, trapped under heavy objects, pulled hard, orbent severely are electric shock and fire hazards.Where to Put Your Machine1117Draft 2008/06/26
• If the power cord is damaged (exposure of the core, disconnection, etc.), contact your servicerepresentative to change a new one. Operating the machine with a damaged power cord maycause an electric shock or fire.• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).• To disconnect the power cord, pull it out by plug. Do not drag the cord itself. Doing so may resultin damage to the cord, leading to fire or electric shock.• Make sure the plug is inserted firmly in the wall outlet.• Voltage must not fluctuate by more than 10%.• The wall outlet shall be installed near the machine and shall be easily accessible.7. Remarks1127Draft 2008/06/26
Maintaining Your MachineIf the exposure glass, scanning glass, or ADF belt is dirty, copy clarity may be reduced. Clean these partsif they are dirty.• Do not use chemical cleaners or organic solvents, such as thinner or benzene. If such substances getinside the machine or melt plastic parts, a failure might occur.• Do not clean parts other than those explicitly specified in this manual. Other parts should only becleaned by your service representative.How to maintainCleaning the machine: Wipe the machine with a soft, dry cloth. If this does not remove the dirt, wipethe machine with a damp and tightly wrung cloth. If a damp cloth still does not remove the dirt, tryusing a mild detergent. Wipe the machine with a dry cloth to remove the moisture, after using a dampcloth.Cleaning the Exposure GlassThis section describes how to clean the exposure glass and the scanning glass.BJA048SClean 1 and 2.Cleaning the Auto Document FeederThis section describes how to clean the ADF.Maintaining Your Machine1137Draft 2008/06/26
12BJA050S Clean 1 and 2.Cleaning the Dustproof GlassThe dustproof glass may require cleaning if white lines appear on the print side of the document.• Do not insert the brush forcefully, or the machine might be damaged.BLC012S7. Remarks1147Draft 2008/06/26
• Insert the cleaning brush with its white cloth facing down.Maintaining Your Machine1157Draft 2008/06/26
CounterDisplaying the Total CounterYou can display the total counter value used for all functions.1. Press the [User Tools/Counter] key.BBP015S2. Press [Counter].3. To print a counter list, press [Print Counter List].4. Press the [Start] key.A counter list prints out.7. Remarks1167Draft 2008/06/26
5. Press [Exit] twice.Counter1177Draft 2008/06/26
InquiryThe inquiry function lets you check the telephone numbers to contact for repairs, or ordering consumablessuch as toner. Be sure to contact your service engineer to verify the following:Consumables• Telephone No. to order• Toner• Staple• TX Stamp NameMachine Maintenance/Repair• Telephone No.• Serial No. of MachineSales Representative• Telephone No.1. Press the [User Tools/Counter] key.BBP015S2. Press [Inquiry].Inquiry information appears.7. Remarks1187Draft 2008/06/26
3. Press [Print Inquiry List].4. Press the [Start] key.Inquiry information prints out.5. Press [Exit] twice.Inquiry1197Draft 2008/06/26
7. Remarks1207Draft 2008/06/26
8. AppendixThis chapter describes the provided software and utilities CD-ROMs, and specifications.Software and Utilities Included on the CD-ROMThis section explains the software and utilities CD-ROMs provided with this machine.Two CD-ROMs come with this machine: “Printer Drivers and Utilities”, and “Scanner Driver and Utilities”.The following are included in these CD-ROMs:Font ManagerFor installing new screen fonts, or organizing and managing fonts already in the system. For detailsabout Font Manager, see the manual on the CD-ROM labeled “Printer Drivers and Utilities”.SmartDeviceMonitor for AdminFor the system administrator to manage network printers.DeskTopBinder-SmartDeviceMonitor for ClientFor users to manage their network print status.Printer Utility for MacThis utility allows users to download and manage a variety of fonts as well as manage printers. Fordetails about this utility, see PostScript 3 Supplement .• Some documentation about using the machine is included on the CD-ROM in PDF format. For detailsabout using Adobe Acrobat Reader/Adobe Reader, see Adobe Acrobat Reader/Adobe Readeronline Help.Viewing the Contents of the CD-ROMThis section explains how to view the contents of the CD-ROMs.1. Insert the CD-ROM into the CD-ROM drive.The installer starts.2. Click [Browse This CD-ROM].Explorer starts and displays the contents of the CD-ROM.Printer Drivers for This MachineThis section explains printer drivers for this machine.1218Draft 2008/06/26
• You can install the PCL printer drivers (PCL 5c and PCL 6), the RPCS printer driver, and the AdobePostScript printer drivers from the CD-ROM provided with this machine or download them from thesupplier's Web site. If your operating system is Windows XP x64/Vista x64, or Windows Server2003/2003 R2/2008 x64, you must download the printer drivers from the supplier's Web site.Select this machine and the operating system you are using, and then download them.Printing requires installation of a printer driver for your operating system. The following drivers are includedon the CD-ROM labeled “Printer Drivers and Utilities”.Printer Language PCL 6 PCL 5c RPCS PostScript 3Windows 2000 *1 OK OK OK OKWindows XP *2 OK OK OK OKWindows Vista *3 OK OK OK OKWindows Server 2003 *4 OK OK OK OKWindows Server 2008 *5 OK OK OK OKMac OS *6 OKMac OS X *7 OK*1 Microsoft Windows 2000 Professional /Microsoft Windows 2000 Server/Microsoft Windows 2000Advanced Server*2 Microsoft Windows XP Professional/Microsoft Windows XP Home Edition*3 Microsoft Windows Vista Ultimate/Microsoft Windows Vista Enterprise/Microsoft Windows Vista Business/Microsoft Windows Vista Home Premium/Microsoft Windows Vista Home Basic*4 Microsoft Windows Server 2003 Standard Edition/Microsoft Windows Server 2003 Enterprise Edition/Microsoft Windows Server 2003 Web Edition/Microsoft Windows Server 2003 Datacenter Edition/MicrosoftWindows Server 2003 R2 Standard Edition/Microsoft Windows Server 2003 R2 Enterprise Edition/MicrosoftWindows Server 2003 R2 Datacenter Edition*5 Microsoft Windows Server 2008 Standard/ Microsoft Windows Server 2008 Enterprise/ Microsoft WindowsServer 2008 Datacenter*6 Versions 8.6 to 9.2 of the Mac OS (Mac OS X Classic mode is supported.)*7 Mac OS X 10.1 or later (Native mode)PCL printer driversTwo kinds of PCL printer driver (PCL 5c and PCL 6) are included. These drivers allow your computerto communicate with this machine via a printer language.8. Appendix1228Draft 2008/06/26
RPCS printer driverThis printer driver allows the computer to communicate with the printer using a printer language. Inaddition to the conventional user interface, another preset user interface is provided.Adobe PostScript Printer Drivers and PPD filesAdobe PostScript printer drivers allow the computer to communicate with the printer using a printerlanguage. PPD files allow the printer driver to enable specific printer functions.PPD filesPPD files allow the printer driver to enable specific printer functions.• Some applications may require installation of the PCL 5c printer driver. In this case, you can installPCL 5c without having to install PCL 6.• For details, see “Preparing the Machine”, Printer Reference and PostScript 3 Supplement .TWAIN DriverThis section describes the file path and system requirements of the TWAIN driver.This driver is required to scan an original using a scanner. To use the machine as a network TWAIN scanner,this driver must be installed.File pathThe driver is included in the following folder on the CD-ROM labeled “Scanner Driver and Utilities”provided with this machine:\DRIVERS\TWAINSystem requirements• HardwarePC/AT-compatible machines that support the following operating system properly• Operating systemWindows 2000/XP/VistaWindows Server 2003/2003 R2/2008• Display resolution800 × 600 pixels, 256 colors or higherLAN-Fax DriverThis section describes the file path and system requirements of the LAN-Fax driver.Software and Utilities Included on the CD-ROM1238Draft 2008/06/26
• You can install the LAN-Fax driver from the CD-ROM provided with this machine or download it fromthe supplier's Web site. If your operating system is Windows XP x64/Vista x64, or Windows Server2003/2003 R2/2008 x64, you must download the LAN-Fax driver from the supplier's Web site.Select this machine and the operating system you are using, and then download it.This driver is required to use LAN-Fax functions.File pathThe driver is included in the following folders on the CD-ROM labeled “Printer Drivers and Utilities”:\DRIVERS\LAN-FAX\XP_VISTASystem requirements• HardwarePC/AT-compatible• Operating systemsWindows 2000/XP/VistaWindows Server 2003/2003 R2/2008• DisplayVGA 640 × 480 pixels or more• Before beginning installation, exit all other applications.DeskTopBinder LiteThis section describes the file path and system requirements of DeskTopBinder Lite.DeskTopBinder is to be installed on the client computers for integration and management of various kindsof files such as scan files, files created with applications, and existing scan files. This software allows youto use various functions for stored scan files such as viewing stored files. Also, with the ScanRouter deliverysoftware, you can view the files stored in in-trays of the delivery server, or use other functions for storedfiles.For details about the software installed with DeskTopBinder Lite, see “DeskTopBinder Lite”, ScannerReference .File pathThe software is included in the following folder on the CD-ROM labeled “Scanner Driver andUtilities” provided with this machine:\UTILITY\DESKV28. Appendix1248Draft 2008/06/26
System requirements• HardwarePC/AT-compatible machines that support the operating system properly• Operating system• When installing all functions of DeskTopBinder:Windows 2000 Professional SP1 or later/2000 Server SP1 or later/2000 AdvancedServer SP1 or later/XP Professional/XP Home Edition• When installing only SmartDeviceMonitor for Client:Windows 2000 Professional SP1 or later/2000 Server SP1 or later/XP Professional/XPHome EditionSmartDeviceMonitor for AdminThis section describes the file path and available functions of SmartDeviceMonitor for Admin.SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers.It can monitor multiple network printers using IP address. We recommend that network administrators usethis application.File pathSmartDeviceMonitor for Admin is stored in the following folder in the CD-ROM labeled “Printer Driversand Utilities”:\NETWORK\DEVMON\ADMIN\DISK1Operating system Protocol stackWindows 2000 TCP/IP provided with Windows 2000IPX/SPX provided with Windows 2000NetWare Client provided with Windows 2000Novell Client provided with Windows 2000Windows XP TCP/IP provided with Windows XPIPX/SPX provided with Windows XPNetWare Client provided with Windows XPNovell Client provided with Windows XPWindows Vista TCP/IP provided with Windows VistaNovell Client provided with Windows VistaSoftware and Utilities Included on the CD-ROM1258Draft 2008/06/26
Operating system Protocol stackWindows Server 2003 TCP/IP provided with Windows Server 2003IPX/SPX provided with Windows Server 2003NetWare Client provided with Windows Server 2003Novell Client provided with Windows Server 2003Windows Server 2008 TCP/IP provided with Windows Server 2008Novell Client provided with Windows Server 2008Available functionsSmartDeviceMonitor for Admin has the functions to check the followings:• Printer supplies such as paper or toner• Results of print jobs executed from the computer• For details, see Network and System Settings Guide , and SmartDeviceMonitor for Admin Help.DeskTopBinder-SmartDeviceMonitor for ClientThis section describes the file path and system requirements of DeskTopBinder-SmartDeviceMonitor forClient.DeskTopBinder-SmartDeviceMonitor for Client allows you to manage and print various data such as filescreated with an application, images scanned with a scanner, and existing images as one document.File pathDeskTopBinder-SmartDeviceMonitor for Client is stored in the following folder on the CD-ROMlabeled “Printer Drivers and Utilities”:\NETWORK\DEVMON\CLIENT\DISK1Operating environment of the printer driver• Applicable computerMachines which properly work with the applicable OS below. PC/AT compatible machine.• Applicable OSWindows 2000/XP/VistaWindows Server 2003/2003 R2/2008• See “DeskTopBinder Lite”, Scanner Reference or Help of DeskTopBinder-SmartDeviceMonitor forClient.8. Appendix1268Draft 2008/06/26
• SmartDeviceMonitor for Client is also included in DeskTopBinder and DeskTopBinder Lite. See Helpof DeskTopBinder-SmartDeviceMonitor for Client.Software and Utilities Included on the CD-ROM1278Draft 2008/06/26
Specifications for the Main UnitThis section describes specifications for the main unit.Configuration:DesktopPhotosensitivity type:OPC drumOriginal scanning:One-dimensional solid scanning system through CCDCopy process:Dry electrostatic transfer systemDevelopment:Dry two-component magnetic brush development systemFusing:Small diameter belt fusing systemScan resolution:• 600 dpi × 600 dpiCopy/Print resolution:• 600 dpi × 600 dpi• 1200 dpi × 1200 dpi (for printer function only)Exposure glass:Stationary original exposure typeOriginal reference position:Rear left cornerWarm-up time (20°C, rated voltage):• 30 seconds or lessOriginals:Sheet/book/objectsMaximum original size:A3 , 12 × 18Copy paper size:• Trays: A3 - A5 , 11 × 17 - 81/2 × 11 , 8K (267 × 390 mm) , 16K (195 × 267 mm)8. Appendix1288Draft 2008/06/26
• Bypass: A3 - A6 , 12 × 18 - 51/2 × 81/2, 8K (267 × 390 mm) , 16K (195 × 267mm)• Bypass (custom size): Vertical: 90.0 - 305.0 mm, 3.6 - 12.1 inchesHorizontal: 148.0 - 600.0 mm, 5.83 - 23.62 inches• Duplex: A3 - A5 , 11 ×17 - 51/2 × 81/2, 8K (267 × 390 mm) , 16K (195 × 267mm)Paper weight:• Tray 1: 60.0 -256.0 g/m2, 16 lb. - 68 lb.• Tray 2: 60.0 -169.0 g/m2, 16 lb. - 45 lb.• Tray 3, 4: 60.0 - 105.0 g/m2, 16 lb. - 28 lb.• Bypass: 52.0 - 256.0 g/m2, 14 lb. - 68 lb.• Duplex: 60.0 - 105.0 g/m2, 16 lb. - 28 lb.For details about and recommendations concerning thick paper, see “Thick Paper”.Non-reproduction area (Copier):• Leading edge: 4.2 ± 1.5 mm, 0.17 ± 0.06 inches• Trailing edge: 3.25 ± 2.75 mm, 0.13 ± 0.11 inches• Left and Right: 2.25 ± 1.75 mm, 0.09 ± 0.07 inchesFirst copy/print time:• Color: 9.5 seconds or less• B&W: 6.5 seconds or less(A4 , 81/2 × 11 , 100% reproduction, feeding from Tray 1, on the exposure glass)Copying speed (Full Color / B&W):• Type 1:• 20/20 copies/minute (A4 , 81/2×11 )• Type 2:• 25/25 copies/minute (A4 , 81/2×11 )Reproduction ratio:Preset reproduction ratios:• EnlargementMetric version Inch version400% 400%200% 200%Specifications for the Main Unit1298Draft 2008/06/26
Metric version Inch version141% 155%122% 129%115% 121%• Full sizeMetric version Inch version100% 100%• ReductionMetric version Inch version93% 93%82% 85%75% 78%71% 73%65% 65%50% 50%25% 25%Zoom: From 25 to 400% in increments of 1%Maximum continuous copy run:999 sheetsPaper capacity (80 g/m2, 20 lb.):• Tray1, 2: 250 sheets• Bypass tray: 100 sheetsPower Source:120 V, 60 Hz, 12 A or morePlease be sure to connect the power cord to a power source as above. For details about powersource, see “Power Connection”.Power consumption:• Main unit only8. Appendix1308Draft 2008/06/26
Type 1 Type 2Warm-up About 1.34 kW About 1.34 kWStand-by About 183 W About 183 WDuring printing About 569 W About 569 WMaximum About 1.34 kW About 1.34 kW• Complete systemType 1 Type 2Warm-up About 1.40 kW About 1.40 kWStand-by About 229 W About 229 WDuring printing About 653 W About 653 WMaximum About 1.40 kW About 1.40 kW• The complete system consists of the main unit, ADF, right tray, finisher, punch unit, lower papertrays, fax unit, memory unit (512 MB), memory unit (32 MB), Gigabit Ethernet, USB2.0/SDSlot, Copy Data Security Unit, DataOverWriteSecurity Unit, and Postscript3 unit.Dimensions (W × D × H up to ADF):587 × 655 ×845 mm, 23.1 × 25.8 ×33.3 inchesSpace for main unit (W × D):892 × 655 mm, 35.1 × 25.8 inches (including the bypass tray)Noise emission:• Sound power level:Type 1 Type 2Stand-by Less than 38.0 dB (A) Less than 38.0 dB (A)Copying B/W: Less than 63.0 dB (A)Color: Less than 63.0 dB (A)B/W: Less than 64.0 dB (A)Color: Less than 64.0 dB (A)The machine consists of the main unit and ADF.• Sound pressure level:Specifications for the Main Unit1318Draft 2008/06/26
Type 1 Type 2Stand-by Less than 32.0 dB (A) Less than 32.0 dB (A)Copying B/W: Less than 48.0 dB (A)Color: Less than 50.0 dB (A)B/W: Less than 51.0 dB (A)Color: Less than 51.0 dB (A)The machine consists of the main unit, ADF and lower paper trays.• Sound power level and sound pressure level are actual values measured in accordancewith ISO 7779.• Sound power level and sound pressure level are measured from the position of thebystander.Weight:Approx. 100 kg, 220 lb.• p.89 "Thick Paper"• p.111 "Power Connection"Document ServerHDD (Document Server):Approx. 8.5 GBMaximum: 6,000 pages(Total number of pages that can be accommodated stored with all functions combined)Copier/Black and white mode/A4 original: 1,000Copier/Full-color mode/A4 original: 250Printer/Black and white/A4/600 dpi, 2 bits: about 6,000Scanner/Full color/A4/200 dpi, 8 bits/JPEG: about 5,000(Under the printer and scanner functions, the number of the pages that can be stored depends on theprint image and original.)Maximum number of stored documents:Maximum: 2,000(The maximum number of received faxes that can be stored is 400.)Number of Pages Supported by Memory Sorting:Maximum: 1,000 pagesCopier/Black-and-white mode/A4 original: about 1,0008. Appendix1328Draft 2008/06/26
Printer/Black and white/A4/600 dpi, 2 bits: about 1,000(Under the printer function, the number of the pages that can be sorted depends on the print image.)Specifications for the Main Unit1338Draft 2008/06/26
Specifications for Auto Document FeederThis section describes specifications for ADF.Mode:ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size originals modeOriginal size:• Metric version:• 1-sided originals: A3 - A5• 2-sided originals: A3 - A5• Inch version:• 1-sided originals: 11 × 17 - 51/2 × 81/2• 2-sided originals: 11 × 17 - 51/2 × 81/2Original weight:• 1-sided originals: 40 - 128 g/m2 (10 - 34 lb.)• 2-sided originals: 52 - 105 g/m2 (14 - 28 lb.) (64 - 105 g/m2 (17-28 lb.) for 11 × 17 )Number of originals to be set:50 sheets (80 g/m2, 20 lb.)Maximum power consumption:Less than 50 W (Power is supplied from the main unit.)Dimensions (W × D × H):550 × 491 × 120 mm, 21.7 × 19.3 × 4.7 inchesWeight:Approx. 10 kg, 22 lb.• Specifications are subject to change without notice.8. Appendix1348Draft 2008/06/26
Specifications for Finisher (Optional)This section describes specifications for finisher.Paper size:A3 , B4 JIS (Japanese Industrial Standard) , A4 ,A5 , A6 , B4 JIS , B5 JIS , B6 JIS, 12 × 18 , 11 × 17 , 11 × 15 , 10 × 14 , 81/2 × 14 , 81/4 × 14 , 81/2 × 13 ,81/2 × 11 , 81/2 × 51/2, 81/4 × 13 , 8 × 13 , 8 × 10 , 71/4 × 101/2, 8K , 16K, custom sizePaper weight:52 - 128 g/m2, 14 - 34 lb.Stack capacity (80 g/m2, 20 lb.):• 500 sheets: A4, 81/2 × 11 or smaller• 250 sheets: B4 JIS, 81/2 × 14 or largerStaple paper size:A3 , B4 JIS , A4 , B5 JIS , B6 , 11 × 17 , 81/2 × 14 , 81/4 × 14 , 81/2 × 13 ,81/2 × 11 , 81/4 × 13 , 71/4 × 101/2, 8K , 16KStaple paper weight:52 - 128 g/m2, 14 - 34 lb.Staple capacity (80 g/m2, 20 lb.):• Without Mixed Size:• 50 sheets: A4, 81/2 × 11 or smaller• 30 sheets: B4 JIS, 81/2 × 14 or larger• With Mixed Size:• 30 sheets: A3 / A4 , B4 JIS / B5 JIS , 11 × 17 /81/2 × 11Stack capacity after stapling (80 g/m2, 20 lb.):• A4, Letter (81/2 × 11) or smaller: 2 -leaf binding...55 copies, 50 -leaf binding...9 copies• B4, Legal (81/2 × 14) or larger: 2 -leaf binding...33 copies, 30 -leaf binding...8 copiesStaple position:3 positions (2 Staples, Top, Bottom)Power consumption:Approx. 50 W (Power is supplied from the main unit.)Dimensions (W × D × H):535 × 525 × 205 mm, 21.1 × 20.7 × 8.1 inchesSpecifications for Finisher (Optional)1358Draft 2008/06/26
Weight:Approx. 13 kg, 28.6 lb.8. Appendix1368Draft 2008/06/26
Specifications for Punch Kit (Optional)This section describes specifications for the punch kit.Paper size:Punch unit type Paper size2 and 4 holes type: 2 holes: A3, A4, B4 JIS, B5 JIS, 8K, 16K, 11 × 17,81/2 × 14, 81/2 × 11, 81/2 × 13, 71/4 ×101/22 and 4 holes type: 2 holes : A4, B5 JIS, 16K, 81/2 × 112 and 4 holes type: 4 holes : A3, 11 × 172 and 4 holes type: 4 holes : A4, 81/2 × 114 holes type: 4 holes (Wide) : A3, A4, B4 JIS, B5 JIS, 11 × 17, 81/2 × 14,81/2 × 11, 81/2 × 13, 71/4 × 101/24 holes type: 4 holes (Wide) : A4, B5 JIS, 81/2 × 112 & 3 holes type: 2 holes : A3, A4, 11 × 17, 81/2 × 14, 81/2 × 13,81/2 × 11, 71/4 × 101/22 & 3 holes type: 3 holes : A3, 11 × 172 & 3 holes type: 3 holes : A4, 81/2 × 11Paper weight:52 - 128 g/m2, 14 - 34 lb.Power consumption:12 W (Power is supplied from the main unit.)Dimensions (W × D × H):98 × 500 × 165 mm, 3.9 × 19.7 × 6.5 inchesWeight:Approx. 3.2 kg, 7.1 lb.Specifications for Punch Kit (Optional)1378Draft 2008/06/26
Specifications for Shift Sort Tray (Optional)This section describes specifications for the shift sort tray.Paper capacity (80 g/m2, 20 lb.):• 250 sheets: A4, 81/2 × 11 or smaller• 125 sheets: B4 JIS, 81/2 × 14 or largerPower consumption:Maximum 13 W (Power is supplied from the main unit.)Dimensions (W × D × H):431 × 477.5 × 107 mm, 16.9 × 18.8 × 4.2 inchesWeight:Approx. 2 kg, 4.5 lb.8. Appendix1388Draft 2008/06/26
Specifications for Internal Tray 2 (1bin tray)(Optional)This section describes specifications for the internal tray 2 (1 bin tray).Number of bins:1Paper size:A3 , B4 JIS , A4 , B5 JIS , A5 , 11 × 17 , 81/2 × 14 , 81/2 × 11 , 51/2 ×81/2, 71/4 × 101/2, 81/2 × 13 , 81/4 × 14 , 81/4 × 13 , 8 × 13 , 8 × 10 , 11 ×15 , 10 × 14 , 10 × 15 , 8K , 16K , custom sizePaper weight:60 - 105 g/m2, 16 - 28 lb.Paper capacity (80 g/m2, 20 lb.):100 sheetsPower consumption:Approx. 1 W (Power is supplied from the main unit.)Dimensions (W × D × H):429 × 497 × 113 mm, 16.9 × 19.6 × 4.4 inchesWeight:Approx. 2 kg, 4.4 lb.Specifications for Internal Tray 2 (1bin tray) (Optional)1398Draft 2008/06/26
Specifications for Right Tray (Optional)This section describes specifications for the shift sort tray.Paper SizeA3 , B4 JIS , A4 , B5 JIS , A5 , 11 × 17 , 81/2 × 14 , 81/2 × 11 , 51/2 ×81/2, 71/4 × 101/2, 81/2 × 13 , 81/4 × 14 , 81/4 × 13 , 8 × 13 , 8 × 10 , 11 ×15 , 10 × 14 , 10 × 15 , 8K , 16K , custom sizePaper capacity (80 g/m2, 20 lb.):50 sheetsPower consumption:Maximum 40 W (Power is supplied from the main unit.)Dimensions (W × D × H):480 × 480 × 170 mm, 18.9 × 18.9 × 6.7 inchesWeight:Approx. 2 kg, 4.5 lb.8. Appendix1408Draft 2008/06/26
Specifications for 1 Paper Tray Unit (Optional)This section describes specifications for the lower paper tray.Paper size:A3 , B4 JIS , A4 , B5 JIS , A5 , 11 × 17 , 81/2 × 14 , 81/2 × 11 , 81/2 × 13, 81/4 × 13 , 8 × 13 , 51/2 × 81/2, 71/4 × 101/2, 81/4 × 14 , 8 × 10 , 11 × 15, 10 × 14 , custom sizePaper weight:60 - 105 g/m2, 16 - 28 lb.Paper capacity (80 g/m2, 20 lb.):500 sheets × 1 trayPower consumption:Maximum 28 W (Power is supplied from the main unit.)Dimensions (W × D × H):550 × 520 × 137 mm, 21.7 × 20.5 × 5.4 inchesWeight:Approx. 12 kg, 26.4 lb.Specifications for 1 Paper Tray Unit (Optional)1418Draft 2008/06/26
Specifications for 2 Paper Tray Unit (Optional)This section describes specifications for the lower paper trays.Paper size:A3 , B4 JIS , A4 , B5 JIS , A5 , 11 × 17 , 81/2 × 14 , 81/2 × 11 , 81/2 × 13, 81/4 × 13 , 8 × 13 , 51/2 × 81/2, 71/4 × 101/2, 81/4 × 14 , 8 × 10 , 11 × 15, 10 × 14 , custom sizePaper weight:60 - 105 g/m2, 16 - 28 lb.Paper capacity (80 g/m2, 20 lb.):500 sheets × 2 traysPower consumption:Maximum 35 W (Power is supplied from the main unit.)Dimensions (W × D × H):550 × 520 × 271 mm, 21.7 × 20.5 × 10.7 inchesWeight:Approx. 25 kg, 55.0 lb.8. Appendix1428Draft 2008/06/26
Specifications for IEEE 1284 Interface Board(Optional)This section describes specifications for the IEEE 1284 interface board.Transmission spec.:IEEE 1284Required cable:Standard IEEE 1284 compliant Micro Centronics 36 pin cableSpecifications for IEEE 1284 Interface Board (Optional)1438Draft 2008/06/26
Specifications for Wireless LAN Board(Optional)This section describes specifications for the wireless LAN board.Transmission spec.:• Based on IEEE 802.11a/b/g (wireless LAN)Protocol:TCP/IP, IPX/SPX, AppleTalkData transfer speed:Auto select from the following speed:1 Mbps, 2 Mbps, 5.5 Mbps, 6 Mbps, 9 Mbps, 11 Mbps, 12 Mbps, 18 Mbps, 24 Mbps, 36 Mbps,48 Mbps, 54 MbpsFrequency range:• IEEE 802.11a/b/g wireless LAN:• 2412 - 2472 MHz (1 - 13 channels)• 5180 - 5320 MHz (36, 40, 44, 48, 52, 56, 60, and 64 channels)Transmission mode:• Ad hoc mode• Infrastructure mode• SmartDeviceMonitor and Web Image Monitor are supported.8. Appendix1448Draft 2008/06/26
Specifications for Bluetooth Interface Unit(Optional)This section describes specifications for the Bluetooth interface unit.Supported Profiles:• SPP (Serial Port Profile)• HCRP (Hardcopy Cable Replacement Profile)• BIP (Basic Imaging Profile)Frequency Range:2.45 GHz ISM bandData Transmission Speed:723 kbpsMaximum Range:10 m• The transmission speed is adjusted according to factors such as the distance and obstacles betweenthe devices, radio signal condition and Bluetooth adaptor.Specifications for Bluetooth Interface Unit (Optional)1458Draft 2008/06/26
Specifications for Gigabit Ethernet (Optional)This section describes specifications for the Gigabit Ethernet.Interface Connector:• Ethernet (10Base-T, 100Base-TX, 1000Base-T)Data Transmission Speed:• Ethernet: 1000 Mbps, 100 Mbps, 10 MbpsProtocol:TCP/IP, IPX/SPX, AppleTalkDistance Between Devices:• Ethernet: 100 m8. Appendix1468Draft 2008/06/26
Specifications for Other OptionsThis section describes specifications for other options.Copy Data Security UnitThe Copy Data Security Unit deletes images and prints the gray ground color of the paper when thedocuments marked unauthorized are copied.DataOverWriteSecurity UnitThe DataOverWriteSecurity Unit automatically overwrites the data that remains on the hard disk.Specifications for Other Options1478Draft 2008/06/26
TrademarksAdobe, Acrobat, Acrobat Reader, PostScript, and Reader are either registered trademarks or trademarksof Adobe Systems Incorporated in the United States and/or other countries.AppleTalk® and Mac OS® are registered trademarks of Apple Inc.The Bluetooth® word mark and logos are registered trademarks owned by Bluetooth SIG, Inc. and anyuse of such marks by Ricoh Company, Ltd. is under license.Microsoft®, Windows®, Windows Server®, Windows Vista®, and Outlook are either registeredtrademarks or trademarks of Microsoft Corporation in the United States and/or other countries.Netscape is registered trademarks of Netscape Communications Corporation.Novell and NetWare are registered trademarks of Novell, Inc.PCL® is a registered trademark of Hewlett-Packard Company.PowerPC® is a trademark of International Business Machines Corporation in the United States, othercountries, or both.UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.Other product names used herein are for identification purposes only and might be trademarks of theirrespective companies. We disclaim any and all rights to those marks.The proper names of the Windows operating systems are as follows:• The product names of Windows 2000 are as follows:Microsoft® Windows® 2000 ProfessionalMicrosoft® Windows® 2000 ServerMicrosoft® Windows® 2000 Advanced Server• The product names of Windows XP are as follows:Microsoft® Windows® XP ProfessionalMicrosoft® Windows® XP Home EditionMicrosoft® Windows® XP Media Center EditionMicrosoft® Windows® XP Tablet PC Edition• The product names of Windows Vista are as follows:Microsoft® Windows Vista® UltimateMicrosoft® Windows Vista® EnterpriseMicrosoft® Windows Vista® BusinessMicrosoft® Windows Vista® Home PremiumMicrosoft® Windows Vista® Home Basic• The product names of Windows Server 2003 are as follows:8. Appendix1488Draft 2008/06/26
Microsoft® Windows Server® 2003 Standard EditionMicrosoft® Windows Server® 2003 Enterprise EditionMicrosoft® Windows Server® 2003 Web EditionMicrosoft® Windows Server® 2003 Datacenter Edition• The product names of Windows Server 2003 R2 are as follows:Microsoft® Windows Server® 2003 R2 Standard EditionMicrosoft® Windows Server® 2003 R2 Enterprise EditionMicrosoft® Windows Server® 2003 R2 Datacenter Edition• The product names of Windows Server 2008 are as follows:Microsoft® Windows Server® 2008 StandardMicrosoft® Windows Server® 2008 EnterpriseMicrosoft® Windows Server® 2008 DatacenterTrademarks1498Draft 2008/06/26
8. Appendix1508Draft 2008/06/26
INDEX 1 bin tray..............................................................1391 Paper Tray Unit................................................1412 Paper Tray Unit................................................142AAccess to the machine........................................111Adding staples.......................................................96Adding toner..........................................................93Address book.........................................................16ADF..........................................................19, 43, 134Adhesive labels.....................................................80Adjusting colors.....................................................10Adjusting image qualities......................................10Alert indicator........................................................50Authentication screen............................................55Auto document feeder...........................19, 43, 134Auto Off..................................................................64Auto Reduce/Enlarge...........................................10Available characters.............................................99BBluetooth interface unit.......................................145Booklet...................................................................10Bypass tray................................................44, 82, 89CCaster Table...........................................................46CAUTION........................................................21, 26CD-ROM...................................103, 105, 106, 121Changing modes...................................................59Changing Paper Thickness Settings.....................77Changing the Display Language.........................53Changing the paper size......................................69Changing the paper size in the Optional papertrays........................................................................71Changing the paper size in the paper trays........69Changing to a size that is not automaticallyDetected.................................................................74Check.....................................................................40Cleaning the auto document feeder..................113Cleaning the Dustproof Glass............................114Cleaning the exposure glass..............................113Clear Modes key...................................................49Clear/Stop key.....................................................51Collate....................................................................11Color.......................................................................40Color copy....................................................10, 108Combine.................................................................10Communicating indicator......................................50Components...........................................................43Computer...............................................................16Confidential File indicator.....................................50Contents of the CD-ROM...................................121Control panel...............................43, 49, 55, 56, 57Copier..............................................................10, 59Copy Data Security Unit..............................16, 147Copy speed...........................................................34Counter................................................................116Counterfeit bank bills............................................18DData In indicator....................................................50DataOverWriteSecurity Unit........................15, 147Deleting characters.............................................100DeskTopBinder................................................11, 12DeskTopBinder Lite..............................................124DeskTopBinder-SmartDeviceMonitor for Client...........................................................................121, 126Display panel............................................31, 49, 52Displaying the Total Counter..............................116Document Server....................................11, 59, 132Dos and Don'ts....................................................107Duplex....................................................................10Duplex priority.......................................................29EE-mail Transmission...............................................13Energy Saver.........................................................64Energy Saver key..................................................50Energy Saving Functions.......................................30ENERGY STAR Program.......................................29Energy-saving........................................................29Enlarge...................................................................10Enter key (# key)...................................................51Entering letters.....................................................100Entering text...................................................99, 100Entry screen............................................................99151Draft 2008/06/26
Envelope................................................................41Envelopes........................................................10, 87Environments to avoid.........................................110Environments where the machine can be used........................................................................................21Ethernet..........................................................12, 146Exposure glass.......................................................43Extender.................................................................44External options.....................................................46FFacsimile.............................................12, 13, 14, 59File Format Converter............................................11Finisher....................................................46, 96, 135Font Manager......................................................121Front cover.............................................................44Function keys.........................................................49GGigabit Ethernet..................................................146Grain......................................................................89HHandling power cords..........................................22Handling power plugs..........................................22Handling the machine's interior............................24Handling the machine's supplies..........................24Handling the main machine..................................22Hold Print................................................................11How to enter text.................................................100How to use the operating instructions................105HTML manuals........................................9, 103, 105IIEEE 1284 interface board................................143Important................................................................18Inquiry..................................................................118Inserting toner........................................................94Install......................................................................41Installing operating instructions..........................103Internal options......................................................47Internal shift tray....................................................46Internal Tray 1.......................................................43Internal tray 2 (1 bin tray)............................46, 139Internet Fax............................................................13Interrupt key...........................................................50IP-Fax......................................................................13Item.........................................................................19KKey arrangement...................................................99Key Color...............................................................53LLabel paper (adhesive labels)..............................80LAN-Fax........................................................12, 123LAN-Fax driver....................................................123Legal prohibition....................................................18Loading paper.......................................................65Loading Paper into the Optional Paper Trays.........................................................................................66Loading paper into the paper trays.....................65Local connection....................................................11Locked Print............................................................11Login.................................................................56, 58Login/Logout key..................................................51Logout..............................................................57, 58Low Power mode............................................29, 30Lower paper tray...................................................46Lower paper trays....................................44, 46, 81Lower right cover...................................................44MMachine environment.........................................109Machine types.......................................................34Magazine..............................................................10Mail to Print............................................................13Main power.....................................................61, 63Main power indicator...........................................50Main power switch.........................................43, 61Main unit..............................................................128Maintaining your machine.................................113Manuals.....................................103, 105, 106, 121Manuals for this machine........................................7Manuals list..............................................................9Media slot..............................................................47Moving.................................................................109NName of major Item..............................................19152Draft 2008/06/26
Network.................................................................14Network connection..............................................11Network delivery scanner....................................14Notice.....................................................................18Number keys..........................................................50OOff mode................................................................29OHP transparencies........................................10, 80Opening manuals from the [Start] menu...........105Opening manuals from the CD-ROM...............106Opening manuals from the icon........................105Operating instructions.........................................105Operation switch......................................44, 50, 61Optimum environmental conditions...................110Options...................................................46, 47, 147Orientation-fixed paper or two-sided paper......67PPaper................................................................39, 65Paper grain............................................................89Paper setting direction...........................................89Paper sizes.............................................................80Paper storage........................................................92Paper trays.......................................................44, 89Paper types............................................................80Paperless fax reception.........................................12Paperless fax transmission....................................12Password................................................................15PCL........................................................................121PDF manuals.............................................................9Positions of WARNING and CAUTION labels......................................................................................26PostScript.............................................................121Power...............................................................61, 62Power connection................................................111Power supply.........................................................61PPD.......................................................................121Preventing an unauthorized copy........................16Print speed..............................................................34Printed manuals........................................................9Printer...............................................................11, 59Printer driver............................................56, 58, 121Printer Drivers and Utilities........121, 123, 125, 126Printer Utility for Mac..........................................121Printing a PDF file directly.....................................11Printing with the finisher.........................................11Program key...........................................................50Punch................................................................10, 11Punch kit...............................................................137RReceiving File indicator.........................................50Recommended paper sizes and types.................80Reduce...................................................................10Register/Change/Delete.....................................39Replacing the stamp cartridge.............................97Right tray.................................................44, 46, 140RPCS.....................................................................121SSafety information.................................................21Safety precautions to be followed.......................21Sample Copy key..................................................51Sample Print...........................................................11Saving color copies............................................108Saving paper.........................................................10Scanner............................................................14, 59Scanner Driver and Utilities..............121, 123, 124ScanRouter.............................................................14Searching by Keyword.........................................39Searching by what you want to do......................35Security functions...................................................15Sending faxes or scanned documents when tonerhas run out..............................................................95Sending scan files by e-mail.................................14Sending scan files by Scan to Folder...................14Shift sort tray........................................................138Simplified Display..................................................52Simplified Display key....................................51, 52Sleep mode.....................................................29, 30SmartDeviceMonitor for Admin..........16, 121, 125SmartDeviceMonitor for Client..................124, 126Software included on the CD-ROM..................121Sort.........................................................................10Specifications.....................................128, 134, 147Specifications for auto document feeder..........134Specifications for Bluetooth interface unit.........145153Draft 2008/06/26
Specifications for finisher....................................135Specifications for Gigabit Ethernet....................146Specifications for IEEE 1284 interface board.......................................................................................143Specifications for internal tray 2 (1 bin tray).........................................................................................139Specifications for Punch Kit................................137Specifications for Right Tray...............................140Specifications for shift sort tray...........................138Specifications for wireless LAN board..............144Stamp.....................................................................10Stamp cartridge.....................................................97Staple...............................................................10, 11Staples....................................................................96Start key.................................................................51Stored Print.............................................................11Storing paper.........................................................92Storing received documents.................................12Symbols..................................................................19System Reset..........................................................60TText.................................................................99, 100Thick paper......................................................80, 89Thin paper..............................................................80Toner.......................................................................93Translucent paper..................................................80Tray 1...............................................................44, 80Tray 2...............................................................44, 81Turning off the main power...................................63Turning off the power......................................61, 62Turning on the main power...................................61Turning on the power......................................61, 62TWAIN driver......................................................123UUnauthorized copy prevention............................16Unusable paper.....................................................91Used toner..............................................................95User Code Authentication..............................55, 56User Text..............................................................101User Tools/Counter key.......................................49Using the Print Job function...................................11Utilities included on the CD-ROM.....................121VVentilation holes..............................................44, 45Viewing the contents of the CD-ROM...............121WWARNING.....................................................21, 26Web Image Monitor..........................11, 12, 16, 58Where to put your machine................................109Wireless LAN................................................12, 144Wireless LAN board...........................................144154Draft 2008/06/26
MEMO155Draft 2008/06/26
MEMO156 EN USA D041-7602Draft 2008/06/26

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