Ricoh RFDIA01 Full-color MFP User Manual 2 of 4

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Document Description	User Manual 2 of 4
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Date Submitted	2008-08-05 00:00:00
Date Available	2008-08-05 00:00:00
Creation Date	2008-07-29 18:49:19
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Document Title	User Manual 2 of 4
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2. Getting Started
This chapter describes how to start using this machine.
Guide to Components
This section introduces the names and functions of the components.
• Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If
the machine overheats, a fault might occur.
BCL004S
1. Auto Document Feeder (ADF)
If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.
This document feeder can be used for two-sided originals.
2. Main power switch
If the machine does not operate after turning on the operation switch, check if the main power switch is turned
on. If it is off, turn it on.
See “Turning On/Off the Power”.
3. Exposure glass
Place originals here face down.
4. Control panel
See “Control Panel”.
5. Internal Tray 1 / Finisher (optional)
Copied/printed paper and fax messages are delivered here.
(The illustration shows the finisher.)
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2. Getting Started
6. Front cover
Open to access the inside of the machine.
7. Paper tray 1, 2
Load paper here.
8. Lower paper trays (optional)
Load paper here.
9. Operation switch
Press to turn the power on (the operation switch indicator lights up). To turn the power off, press again (the
operation switch indicator goes off).
See “Turning On/Off the Power”.
BLA018S
1. Ventilation holes
Prevent overheating.
2. Right tray (optional)
3. Bypass Tray
Use to copy or print onto OHP transparencies, adhesive labels, translucent paper, envelopes, and custom size
paper.
4. Extender
Pull this extender out when loading sheets larger than A4
in the bypass tray.
5. Lower right cover
Open this cover when a paper jam occurs.
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Guide to Components
BLC005S
1. Ventilation holes
Prevent overheating.
• p.46 "Options"
• p.49 "Control Panel"
• p.61 "Turning On/Off the Power"
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2. Getting Started
Options
This section introduces the names and functions of main optional parts.
External options
This section provides explanations about external options.
BLC015S
1. Right tray
If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.
2. Caster Table
To use the lower paper tray, attach the caster table.
3. Lower paper tray
Holds up to 500 sheets of paper.
4. Lower paper trays
Consists of two paper trays. Holds up to 1,000 sheets of paper. Each paper tray holds 500 sheets.
5. Internal shift tray
Sorts and stacks multiple sheets of paper.
6. Finisher
Sorts, stacks, and staples multiple sheets of paper.
Copies can be punched if the optional punch unit is installed on the finisher.
7. Internal tray 2 (1 bin tray)
If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.
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Options
8. Media slot
With this media slot, you can save scan files on a removable memory device.
Internal options
This section describes the options that can be installed in the machine.
• Fax unit
Allows you to use the facsimile function.
• Memory unit
You can add 512 MB of memory.
The memory unit is necessary if you want to install the VM card.
• HDD Encryption Unit
Allows you to encrypt data that is stored on the hard disk.
• VM card
With this card, you can install embedded software architecture applications.
• Browser Unit
You can use this function to display data from the server in HTML format on the machine's control
panel. You can also use this function to send scan files from the control panel.
• PictBridge card
Allows you to directly print images taken with a PictBridge-compatible digital camera.
• IEEE 1284 Interface Board
Allows you to connect to an IEEE 1284 cable.
• Wireless LAN board
Allows you to install a wireless LAN interface.
• Bluetooth interface unit
Allows you to expand the interface.
• Gigabit Ethernet (1000BASE-T)
Allows you to communicate over 1000BASE-T.
• File Format Converter
Allows you to download documents from the Document Server stored by copier and printer functions.
See “Downloading Stored Documents with Web Image Monitor”, Copy and Document Server
Reference .
• Copy Data Security Unit
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2. Getting Started
If a document containing embedded text for unauthorized copy guard is copied, protected pages
are greyed out in the copy.
• DataOverWriteSecurity Unit
Allows you to erase data that is stored on the hard disk.
• Only one of the following options can be installed on the machine at any one time: IEEE 1284 interface
board, Wireless LAN board, Bluetooth interface unit.
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Control Panel
Control Panel
This section introduces the names and functions of the components on the control panel.
• Do not turn off the main power switch while the operation switch indicator is lit or blinking. Doing so
may damage the hard disk.
This illustration shows the control panel of the machine with options fully installed.
BCT026S
1. [User Tools/Counter] key
• User Tools
Press to change the default and conditions to meet your requirements. See “Accessing User Tools”, Network
and System Settings Guide .
• Counter
Press to check or print the counter value. See “Counter”.
• Inquiry
Press to find out where to order expendable supplies and where to call when a malfunction occurs. You
can also print these details. See “Inquiry”.
2. Function keys
Press to display the operation screen of one of the following functions: copy, document server, facsimile, printer,
or scanner.
The indicator of the selected function goes on. See “Changing Modes”.
3. Display panel
Displays keys for each function, operation status, or messages. See “Display Panel”.
4. [Clear Modes] key
Press to clear the current settings.
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2. Getting Started
5. [Program] key (copier, Document Server, facsimile, and scanner mode)
• Press to register frequently used settings, or to recall registered settings (except Document Server mode).
See “Registering Frequently Used Settings”, Copy and Document Server Reference , Facsimile Reference
, and Scanner Reference .
• Press to program defaults for the initial display when modes are cleared or reset, or immediately after the
operation switch is turned on.
See “Changing the Default Functions of the Copy's Initial Display”, Copy and Document Server Reference
See “Changing the Default Functions of the Fax's Initial Display”, Facsimile Reference
See “Changing the Default Functions of the Scanner's Initial Display”, Scanner Reference
6. [Interrupt] key
Press to make interrupt copies. See “Interrupt Copy”, Copy and Document Server Reference
7. [Energy Saver] key
Press to switch to and from Energy Saver mode. See “Saving Energy”.
8. Main power indicator
The main power indicator goes on when you turn on the main power switch.
9. Operation switch
Press to turn the power on (the operation switch indicator goes on). To turn the power off, press again (the
operation switch indicator goes off). See “Turning On the Power”.
10. Communicating indicator, Receiving File indicator, Confidential File indicator
• Communicating indicator
Lights continuously during data transmission and reception.
• Receiving File indicator
Lights continuously while data other than personal box or Memory Lock file is being received and stored
in the fax memory.
See “Substitute Reception”, Facsimile Reference
• Confidential File indicator
Lights continuously while personal box data is being received.
Blinks while Memory Lock file is being received.
See “Personal Boxes”, Facsimile Reference
Reference .
and “Printing a File Received with Memory Lock”, Facsimile
11. Data In indicator (facsimile and printer mode)
Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Facsimile Reference
and Printer Reference .
12. Alert indicator
Lights continuously if an error has occurred.
13. Number keys
Use to enter the numbers for copies, fax numbers and data for the selected function.
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Control Panel
14. [Clear/Stop] key
• Clear
Press to delete a number entered.
• Stop
Press to stop a job in progress, such as copying, scanning, faxing, or printing.
15. [ ] key (Enter key)
Press to confirm values entered or items specified.
16. [Start] key
Press to start copying, printing, scanning, or sending.
17. [Sample Copy] key
Press to make a single set of copies or prints to check print quality before making multiple sets. See “Sample
Copy”, Copy and Document Server Reference .
18. [Simplified Display] key
Press this to switch to the Simplified Display.
19. [Login/Logout] key
Press this to log in or log out.
• p.52 "Display Panel"
• p.52 "Simplified Display"
• p.59 "Changing Modes"
• p.61 "Turning On/Off the Power"
• p.64 "Saving Energy"
• p.116 "Counter"
• p.118 "Inquiry"
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2. Getting Started
Display Panel
The display panel shows machine status, error messages, and function menus.
• Don't apply strong impact or force to the screen. Or it may be damaged. Maximum force allowable
is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.)
The function items displayed serve as selector keys. You can select or specify an item by lightly pressing
them.
When you select or specify an item on the display panel, it is highlighted like
cannot be used.
. Keys appearing as
The copy display is set as the default screen when the machine is turned on.
• The display panels shown in this manual's illustrations are taken from a machine on which all options
are installed.
Simplified Display
This section explains how to switch to the simplified display.
When you press the [Simplified Display] key, the screen changes from the initial display to the simplified
display.
Letters and keys are displayed at a larger size, making operations easier.
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Display Panel
BCT030S
Example of a simplified display
This illustration shows the copier function's simplified display.
BLC018S
1. [Key Color]
Press to increase screen contrast by changing the color of the keys.
This is available only for the simplified display.
• To return to the initial display, press the [Simplified Display] key again.
• Certain keys do not appear on the simplified display.
Changing the Display Language
You can change the language used on the display. English is set as default.
The following procedure explains switching the language from English to Spanish.
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2. Getting Started
1. Press the [User Tools/Counter] key.
BBP015S
2. Press [Español].
The language is changed to Spanish.
3. Press [Salir].
The menu appears in Spanish.
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When the Authentication Screen is Displayed
When the Authentication Screen is Displayed
This section explains the authentication screen.
• Ask the user administrator for the login user name, login password, and user code. For details about
user authentication, contact your administrator.
• User code to enter on User Code Authentication is the numerical value registered in the address book
as “login user name”.
If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication
is active, the authentication screen appears on the display. The machine only becomes operable after
entering your own login user name and login password. If User Code Authentication is active, you cannot
use the machine until you enter the user code.
If you can use the machine, you can say that you are logged in. When you go out of the operable state,
you can say that you are logged out. After logging in the machine, be sure to log out of it to prevent
unauthorized usage.
• If authentication fails, the "Authentication has failed." message appears. Check that the login user
name and login password are correct.
User Code Authentication (Using the Control Panel)
This section explains the procedure for logging in to the machine using the control panel while User Code
Authentication is active.
If User Code Authentication is active, a screen prompting you to enter a user code appears.
1. Enter a user code (up to eight digits), and then press [OK].
• To log off, do one of the following:
• Press the operation switch.
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2. Getting Started
• Press the [Energy Saver] key after jobs are completed.
User Code Authentication (Using a Printer Driver)
This section explains the procedure for logging in to the machine using a printer driver while User Code
Authentication is active.
If User Code Authentication is active, specify the user code in the printer properties of the printer driver.
For details, see the printer driver Help.
• When logged in through User Code Authentication, you do not have to log out.
Login (Using the Control Panel)
This section explains the procedure for logging in to the machine when Basic Authentication, Windows
Authentication, LDAP Authentication, or Integration Server Authentication is set.
1. Press [Login].
2. Enter a login user name, and then press [OK].
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When the Authentication Screen is Displayed
3. Enter a login password, and then press [OK].
When the user is authenticated, the screen for the function you are using appears.
• If authentication fails, the "Authentication has failed." message appears. Check that the login user
name and login password are correct.
Logout (Using the Control Panel)
This section explains the procedure for logging out the machine when Basic Authentication, Windows
Authentication, LDAP Authentication, or Integration Server Authentication is set.
• To prevent use of the machine by unauthorized persons, always log out when you have finished using
the machine.
1. Press the [Login/Logout] key.
BCT032S
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2. Getting Started
2. Press [Yes].
Login (Using a Printer Driver)
This section explains the procedure for logging in to the machine using a printer driver.
If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication
is active, make encryption settings in the printer properties of the printer driver, and then specify a login
user name and password. For details, see the printer driver Help.
• When logged in using a printer driver, you do not have to log out.
Login (Using Web Image Monitor)
This section explains the procedure for logging in to the machine via Web Image Monitor.
1. Click [Login].
2. Enter a login user name and password, and then click [Login].
• For user code authentication, enter a user code in [User Name], and then click [OK].
Logout (Using Web Image Monitor)
This section explains the procedure for logging out the machine via Web Image Monitor.
1. Click [Logout] to log out.
• Delete the cache memory of a Web browser after logging out.
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Changing Modes
Changing Modes
This section explains how to change modes.
BLC019S
• You cannot switch modes in any of the following situations:
• When scanning a fax message for transmission
• During immediate transmission
• When accessing User Tools / Counter / Inquiry
• During interrupt copying
• During On-hook dialling for fax transmission
• While scanning an original
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2. Getting Started
• The copy display is set as the default screen when the machine is turned on. You can change this
default setting under Function Priority. See “System Settings”, Network and System Settings Guide
System Reset
This section explains System Reset.
After finishing a job, the machine waits a specified length of time and then restores its settings to the default
values specified under Function Priority. This function is called “System Reset”. For the procedure for
specifying default settings under Function Priority, see “System Settings”, Network and System Settings
Guide .
To change the length of time that the machine waits before restoring its settings to their default values, use
the System Auto Reset Timer setting. See “System Settings”, Network and System Settings Guide .
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Turning On/Off the Power
Turning On/Off the Power
This section discusses how to turn on/off the power.
Power supply
This machine has two power switches: operation switch and main power switch.
• Operation switch (right side of the control panel)
Press to activate the machine. When the machine has finished warming up, you can make use
of each function.
• Main power switch (left side of the machine)
Turning off this switch makes the main power indicator on the right side of the control panel go
off. When this is done, machine power is completely off. When the fax unit (optional) is installed,
fax files in memory may be lost if you turn this switch off. Use this switch only when necessary.
• This machine automatically enters Energy Saver mode or turns itself off if you do not use it for a while.
To specify the time that the machine waits before it enters Energy Saver mode and/or turns itself off,
configure the Energy Saver Timer and/or Auto Off Timer setting, respectively. See “System Settings”,
Network and System Settings Guide .
Turning On the Main Power
This section explains how to turn on the main power.
• Do not turn off the main power switch immediately after turning it on. Doing so may result in damage
to the hard disk or memory, leading to malfunctions.
1. Make sure the power cord is firmly plugged into the wall outlet.
2. Open the main power switch cover, and turn on the main power switch.
The main power indicator goes on.
BLC016S
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2. Getting Started
• After you switch the main power on, a screen may appear to indicate that the machine is initializing.
Do not switch the power off during this process. Initialization takes about three minutes.
Turning On the Power
This section explains how to turn on the power.
1. Press the operation switch.
The operation switch indicator goes on.
BCT035S
• If the power does not come on when the operation switch is pressed, check the main power switch is
on. If it is off, turn it on.
Turning Off the Power
This section explains how to turn off the power.
1. Make sure the power indicator is off.
2. Press the operation switch.
The operation switch indicator goes off.
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Turning On/Off the Power
BCT035S
• Even if you press the operation switch, the operation switch indicator does not go out, but blinks in
the following cases:
• During communication with external equipment.
• When the hard disk is active.
Turning Off the Main Power
This section explains how to turn off the main power.
• Do not turn off the main power switch when the operation switch indicator is lit or blinking. Doing so
may result in damage to the hard disk or memory.
• Make sure to turn off the main power switch before pulling out the power plug. Not doing so may
result in damage to the hard disk or memory.
1. Make sure the operation switch indicator is not lit.
2. Open the switch cover, and then turn off the main power switch.
The main power indicator goes out.
• When the main power switch is turned off while using the fax function, waiting fax and print jobs may
be cancelled, and incoming fax documents not received. If you have to turn off this switch for some
reason, make sure 100% is shown as available memory on the screen before turning off the main
power switch or unplugging the power cord. Fax files in memory are deleted an hour after you turn
off the main power switch or unplug the power cord.
• For details, see “Turning Off the Main Power / In the Event of Power Failure”, Troubleshooting
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2. Getting Started
Saving Energy
This section explains the machine's energy saving functions.
This machine has the following energy saving functions.
Energy Saver
If you do not use the machine for a certain period after an operation, or when you press the [Energy
Saver] key, the display disappears and the machine goes into Energy Saver mode. When you press
the [Energy Saver] key again, the machine returns to the ready condition. The machine uses less
electricity in Energy Saver mode.
You can change the amount of time the machine waits before switching to Energy Saver mode after
copying has finished or the last operation is performed under Energy Saver Timer.
Auto Off
The machine automatically turns itself off when the job is finished, after a certain period of time has
elapsed. This function is called “Auto Off”.
You can change the Auto Off time under Auto Off Timer.
• See “System Settings”, Network and System Settings Guide
• The Energy Saver and Auto Off functions will not operate in the following cases:
• When a warning message appears
• When the service call message appears
• When paper is jammed
• When the cover is open
• When the "Add Toner" message appears
• When toner is being replenished
• When the User Tools/Counter/Inquiry screen is displayed
• When fixed warm-up is in progress
• When data is being processed
• When operations are suspended during printing
• When the On-hook dialing function is in use
• When a recipient is being registered in the address list or group dial list
• When the Data In indicator is on or blinking
• When the screen of stored document under the printer function is displayed
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3. Adding Paper
This chapter describes recommended paper sizes and types, and how to load paper into the paper tray.
Loading Paper
This section describes how to load paper into the paper tray.
• When loading paper, take care not to trap or injure your fingers.
• Fan the paper before loading.
• Straighten curled or warped paper before loading.
• For details about paper sizes and types, see “Recommended Paper Sizes and Types”.
• To load paper in the bypass tray, see “Copying from the Bypass Tray”, Copy and Document Server
Reference .
• p.80 "Recommended Paper Sizes and Types"
Loading Paper into the Paper Trays
This section describes how to load paper into the paper trays.
• Various sizes of paper can be loaded in the paper trays by adjusting the positions of side fences and
end fence.
• Check the paper edges are aligned with the right side.
• Each tray can hold up to 250 sheets of paper. Do not stack paper over the limit mark.
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3. Adding Paper
1. Carefully pull out the paper tray until it stops.
BLA019S
2. Press the metal plate down until it clicks.
BLA024S
3. Square the paper and load it print side up.
Do not stack paper over the limit mark.
BLA023S
4. Carefully push the paper tray fully in.
Loading Paper into the Optional Paper Trays
This section describes how to load paper into the optional paper trays.
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Loading Paper
• Various sizes of paper can be loaded in the paper trays by adjusting the positions of side fences and
end fence.
• Check the paper edges are aligned with the right side.
• Each tray can hold up to 500 sheets of paper. Do not stack paper over the limit mark.
1. Carefully pull out the paper tray until it stops.
BLA025S
2. Square the paper and load it print side up.
Do not stack paper over the limit mark.
BLA026S
3. Carefully push the paper tray fully in.
Orientation-Fixed Paper or Two-Sided Paper
This section describes loading paper that has a specified orientation and printing side (such as letterhead
paper).
Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or
copied paper) might not print correctly, depending on how the originals and paper are placed. Set
[Letterhead Setting] to [Yes] in [Input / Output] under [Copier / Document Server Features], and then place
the original and paper as shown below. For details about Letterhead Setting, see “Copier/Document
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3. Adding Paper
Server Features”, Copy and Document Server Reference
function, see Printer Reference .
. For details about printing with the printer
Original Orientation
Exposure glass
ADF
• copy
• scanner
Paper Orientation
BLC009S
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Changing the Paper Size
Changing the Paper Size
This section describes how to change the paper size.
• Be sure to select the paper size with User Tools. If you do not, misfeeds might occur. For details about
Tray Paper Size, see “System Settings”, Network and System General Settings Guide .
• Fan the paper before loading.
• Straighten curled or warped paper before loading.
• For details about paper sizes and types, see “Recommended Paper Sizes and Types”.
• p.80 "Recommended Paper Sizes and Types"
Changing the Paper Size in the Paper Trays
This section describes how to change the paper size in the paper trays.
• If a paper tray is pushed vigorously when putting it back into place, the position of the tray's side
fences may slip out of place.
• Do not stack paper over the limit mark.
• Check the paper edges are aligned with the right side.
• Slide the side fences until they are aligned with the paper size, and then re-lock the side fences.
1. Check that paper in the paper tray is not being used, and then pull the tray carefully out
until it stops.
BLA019S
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3. Adding Paper
2. Press the metal plate down until it clicks.
BLA024S
3. Remove paper if loaded.
4. Release the lock on the side fences.
BLA020S
5. While pressing down the release lever, slide the side fences until they are aligned with the
paper size you want to load.
Make sure there are no gaps between the paper and side fences.
BLA021S
6. Slide the end fence until it is aligned with the size of paper to you want to load.
Make sure there are no gaps between the paper and end fence.
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Changing the Paper Size
BLA022S
7. Square the paper and load it print side up.
Do not stack paper over the limit mark.
BLA023S
8. Re-lock the side fences again.
BLA043S
9. Carefully slide the paper tray fully in.
10. Check the size on the display.
Changing the Paper Size in the Optional Paper Trays
This section describes how to change the paper size in the optional paper trays.
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3. Adding Paper
• If a paper tray is pushed vigorously when putting it back into place, the position of the tray's side
fences may slip out of place.
• Do not stack paper over the limit mark.
• Check the paper edges are aligned with the right side.
• Slide the side fences until they are aligned with the paper size, and then re-lock the side fences.
1. Check that paper in the paper tray is not being used, and then pull the tray carefully out
until it stops.
BLA034S
2. Remove paper if loaded.
3. Release the lock on the side fences.
BLA035S
4. While pressing down the release lever, slide the side fences until they are aligned with the
paper size you want to load.
Make sure there are no gaps between the paper and side fences.
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Changing the Paper Size
BLA036S
5. Slide the end fence until it is aligned with the size of paper to you want to load.
Make sure there are no gaps between the paper and end fence.
BLA037S
6. Square the paper and load it print side up.
Do not stack paper over the limit mark.
BLA026S
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3. Adding Paper
7. Re-lock the side fences again.
BLA044S
8. Carefully slide the paper tray fully in.
9. Check the size on the display.
Changing to a Size That Is Not Automatically Detected
If you load a paper size that is not selected automatically, you need to specify the paper size with the
control panel. This section describes how to load such paper.
1. Press the [User Tools / Counter] key.
BBP015S
2. Press [System Settings].
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Changing the Paper Size
3. Press [Tray Paper Settings] tab.
4. Select the tray for which you want to change the paper settings.
5. Select the loaded paper size and feed direction, and then press [OK].
The set paper size and feed direction is displayed.
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3. Adding Paper
6. Press the [User Tools / Counter] key.
The initial display is shown.
• For details about paper sizes selected automatically, see “Recommended Paper Sizes and Types”.
• If you want to print on paper that is selected automatically after printing on a paper size that is not
selected automatically, you must return the setting to “Auto Detect”. Reload the paper, and select
“Auto Detect” in step 5. The setting is returned to “Auto Detect”.
• p.80 "Recommended Paper Sizes and Types"
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Changing Paper Thickness Settings
Changing Paper Thickness Settings
Select [Plain Paper 1] or [Plain Paper 2] depending on the type of plain paper.
If in System Settings, [Tray Paper Settings], you set “Paper Thickness” to [Plain Paper] for each tray's [Paper
Type], you must then select [Maintenance], [Plain Paper Setting] and specify either [Plain Paper 1] or [Plain
Paper 2], depending on the thickness of the loaded paper.
The default setting is Plain Paper 2.
• Select [Plain Paper 1] when paper weight is between 60 g/m2 (16 lb.) and 74 g/m2 (20 lb.).
• Select [Plain Paper 2] when paper weight is between 74.1 g/m2 (20 lb.) and 90 g/m2 (24 lb.).
1. Press the [User Tools/Counter] key.
BBP015S
2. Press [Maintenance].
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3. Adding Paper
3. Press [Plain Paper Setting].
4. Select the plain paper type for each tray depending on the paper to be set and press [OK].
5. Press [Exit].
6. Press [Exit].
• If in System Settings, [Tray Paper Settings], you set “Paper Thickness” to [Plain Paper] for each tray's
[Paper Type], you must then select [Maintenance], [Plain Paper Setting] and specify either [Plain Paper
1] or [Plain Paper 2], depending on the thickness of the loaded paper. In System Settings, [Tray Paper
Settings], for each tray's [Paper Type] you can specify [Plain Paper], [Middle Thick], [Thick Paper 1],
[Thick Paper 2], or [Thick Paper 3]. For details about paper thickness, see “Recommended Paper
Sizes and Types”.
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Changing Paper Thickness Settings
• p.80 "Recommended Paper Sizes and Types"
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3. Adding Paper
Recommended Paper Sizes and Types
This section describes recommended paper sizes and types.
• If you use damp or curled paper, a staple clogging or paper jam may occur.
Tray 1
Paper type and weight
60 - 105 g/m2, 16 28 lb.
Metric version
*1
A3 , A4
B4 , B5
106 - 256 g/m2, 28 - 11
68 lb.
Thick Paper
Inch version
*1
, A5 ,
, 81/2 ×
Paper capacity
*7
A4 , A5 , B5 , 11 250 sheets
× 17 , 8 1/2 × 14
, 81/2 × 11
7 /4 × 101/2
60 - 105 g/m2, 16 28 lb.
*2
60 - 105 g/m2, 16 28 lb.
*5
*5
*7
Custom size
Custom size
250 sheets
Thick Paper
Vertical: 182.0-297.0 Vertical: 7.17-11.69
mm
inches
11 × 17 , 81/2 × 14
Thick Paper
, 81/2 × 13 ,
106 - 256 g/m2, 28 - 8 /2 × 11 , 8 /4 ×
14 , 8 /4 × 13 , 8
68 lb.
× 13 , 8 × 10 ,
71/4 × 101/2
, 8K
, 16K
, 11 × 15
, 10 × 14
106 - 256 g/m2, 28 68 lb.
Horizontal:
148.0-432.0 mm
*2
*7
A3 , A4 , B4 , B5 250 sheets
, 81/2 × 13 ,
8 /4 × 14 , 81/4 ×
13 , 8 × 13 , 8 ×
10 , 71/4 × 101/2
, 8K , 16K
, 11
× 15 , 10 × 14
Horizontal: 5.83-17.0
inches
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Recommended Paper Sizes and Types
Tray 2
Paper type and weight
60 - 105 g/m2, 16 28 lb.
Metric version
*1
Inch version
*1
A3 , A4
B4 , B5
11
106 - 169 g/m , 28 45 lb.
Thick Paper
, A5 ,
, 81/2 ×
Paper capacity
*7
A4 , A5 , B5 , 11 250 sheets
× 17 , 8 1/2 × 14
, 81/2 × 11
7 /4 × 10 /2
60 - 105 g/m2, 16 28 lb.
*2
60 - 105 g/m2, 16 28 lb.
*5
*5
*7
Custom size
Custom size
250 sheets
*2
11 × 17 , 81/2 × 14
Thick Paper
, 81/2 × 13 ,
106 - 169 g/m2, 28 - 8 /2 × 11 , 8 /4 ×
14 , 8 /4 × 13 , 8
45 lb.
× 13 , 8 × 10 ,
71/4 × 101/2
, 8K
, 16K
, 11 × 15
, 10 × 14
Thick Paper
Vertical: 182.0-297.0
106 - 169 g/m2, 28 - mm
45 lb.
Horizontal:
148.0-432.0 mm
*7
A3 , A4 , B4 , B5 250 sheets
, 81/2 × 13 ,
81/4 × 14 , 81/4 ×
13 , 8 × 13 , 8 ×
10 , 71/4 × 101/2
, 8K , 16K
, 11
× 15 , 10 × 14
Vertical: 7.17-11.69
inches
Horizontal: 5.83-17.0
inches
Lower paper trays (optional)
Paper type and weight
60 - 105 g/m2, 16 28 lb.
Metric version
Inch version
Paper capacity
*1
*1
*7
, A5
A3 , A4
, B4 , B5
A4 , B5
, 11 × 17 500 sheets
, 81/2 × 14 ,
81/2 × 11
, 71/4
× 10 /2
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3. Adding Paper
Paper type and weight
60 - 105 g/m2, 16 28 lb.
60 - 105 g/m2, 16 28 lb.
Metric version
Inch version
Paper capacity
*2
*2
*7
11 × 17 , 81/2 × 14
, 81/2 × 13 ,
8 /2 × 11
, 81/4
× 14 , 8 /4 × 13 ,
8 × 13 , 8 × 10 ,
71/4 × 101/2
, 8K
, 16K
, 11 × 15
, 10 × 14
A3 , A4 , A5
500 sheets
B4 , 8 /2 × 13 ,
81/4 × 14 , 81/4 ×
13 , 8 × 13 , 8 ×
10 , 71/4 × 101/2
, 8K , 16K
, 11
× 15 , 10 × 14
*5
*5
*7
Custom size
Custom size
500 sheets
Vertical: 140.0-297.0 Vertical: 5.52-11.69
mm
inches
Horizontal:
148.0-432.0 mm
Horizontal: 5.83-17.0
inches
Bypass tray
Paper type and weight
Metric version
Inch version
52 - 105 g/m2, 14 28 lb.
*1
52 - 105 g/m2, 14 28 lb.
*4
*4
A6 , B4 , B5
B6 , 11 × 17 ,
81/4 × 14 , 81/4 ×
13 , 8 × 13 , 8 ×
10 , 71/4 × 101/2
, 51/2 × 81/2 , 8K
, 16K
, 12 × 18
11 × 15 , 10 × 14
A3 , A4
, A5
, A6 , B4 , B5
, B6 , 81/2 × 14
, 81/2 × 13 ,
8 /4 × 14 , 81/4 ×
13 , 8 × 13 , 8 ×
10 , 71/4 × 101/2
, 8K , 16K
, 12
× 18 , 11 × 15 , 10
× 14
A3 , A4
*1
, A5
Paper capacity
100 sheets
, 81/
11 × 17
2 × 11
, 5 /2 × 8 /2
100 sheets
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Recommended Paper Sizes and Types
Paper type and weight
52 - 105 g/m2, 14 28 lb.
Metric version
Inch version
*5
*5
Custom size
Custom size
Paper capacity
100 sheets
Vertical: 90.0 - 305.0 Vertical: 3.55 - 12.00
mm
inches
Thick Paper *6
Horizontal: 148.0 600.0 mm
Horizontal: 5.83 23.62 inches
*1
*1
106 - 256 g/m2, 28 - A3 , A4
68 lb.
Thick Paper *6
, A5
*4
11 × 17 , 81/2 × 11
, 51/2 × 81/2
*4
106 - 256 g/m2, 28 - A6 , B4 , B5
68 lb.
B6 , 11 × 17 ,
81/4 × 14 , 81/4 ×
13 , 8 × 13 , 8 ×
10 , 71/4 × 101/2
, 51/2 × 81/2 , 8K
, 16K
, 12 × 18
11 × 15 10 × 14
A3 , A4
, A5
, A6 , B4 , B5
, B6 , 81/2 × 14
, 81/2 × 13 ,
81/4 × 14 , 81/4 ×
13 , 8 × 13 , 8 ×
10 , 71/4 × 101/2
, 8K , 16K
, 12
× 18 , 11 × 15 , 10
× 14
Thick Paper *6
*5
*5
*7
*7
106 - 256 g/m2, 28 - Custom size
Custom size
68 lb.
Vertical: 90.0 - 305.0 Vertical: 3.55 - 12.00
mm
inches
OHP transparencies
*8
Horizontal: 148.0 600.0 mm
Horizontal: 5.83 23.62 inches
A4
81/2 × 11
*7 *9
B4JIS , A4
1 sheet
Label paper (adhesive B4JIS , A4
labels)
Envelope
Com10 , Monarch , Com10 , Monarch ,
C5 , C6 , DL Env.
C5 , C6 , DL Env.
*1 The paper size is detected automatically.
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3. Adding Paper
*2 Select the paper size in System Settings. For details about Tray Paper Size: Tray 2-4, see “System Settings”,
Network and System Settings Guide .
*3 Enter the paper size using the number keys in System Settings. For details about Tray Paper Size: Tray 2-4, see
“System Settings”, Network and System Settings Guide .
*4 Press the [ ] key, and then select the paper size.
*5 Press the [ ] key, and then enter the paper size using the number keys.
*6 If you want to copy onto thick (105 g/m2, 28 lb. or heavier) paper, select [Thick Paper]. See “Copying from
the Bypass Tray”, Copy and Document Server Reference .
*7 When loading paper, make sure the stack height does not exceed the limit mark of the paper tray. See “Loading
Paper”, Troubleshooting
*8 If you wish to copy onto OHP transparencies, select [OHP (Transparency)].
*9 It is recommended to place one sheet at a time.
Paper Thickness
Paper Thickness
Metric version
Inch version
Thin Paper
52 - 59.9g/m2
14 - 15.9 lb.
Plain Paper 1
60 - 74 g/m2
16 - 20 lb.
Plain Paper 2
74.1 - 90 g/m2
20 - 24 lb.
Middle Thick
90.1 - 105 g/m2
24 - 28 lb.
Thick Paper 1
105.1 - 169 g/m2
28 - 45 lb.
Thick Paper 2
169.1 - 210 g/m2
45 - 56 lb.
Thick Paper 3
210.1 - 256 g/m2
56 - 68 lb.
• Certain types of paper produce noise when delivered. This noise does not indicate a problem and
print quality is unaffected. (Glossy paper and OHP transparencies can produce noise when
delivered.)
• When using translucent paper or label paper, make sure to select the appropriate paper type. For
details about Paper Type: Bypass Tray, see “System Settings”, Network and System Settings Guide
• When loading paper in the paper trays 1 - 2, and the lower paper trays, place the print side face
up.
• When loading paper in the bypass tray, place the print side face down.
• When you use the bypass tray, it is recommended to set the paper direction to
• Do not use paper designed for inkjet printers, as these may stick to the fusing unit and cause a misfeed.
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Recommended Paper Sizes and Types
• To print on OHP transparencies, load OHP transparencies on the bypass tray, press the [ ] key, and
then set [Special Paper] to [OHP(Transparency)]. For details, see “Copying from the Bypass Tray” in
Copy and Document Server Reference and “Setting Paper on the Bypass Tray” in Printer Reference
• When you load OHP transparencies, check the front and back of the sheets, and place them correctly,
or a misfeed might occur. Use A4 or 81/2 × 11 size transparencies, and specify their size. For
details, see Copy and Document Server Reference and Printer Reference .
• When you use OHP transparencies, fan them for each use.
• We recommend you load OHP transparencies and sheets of label paper and translucent paper one
by one. This prevents them becoming jammed inside the machine.
• Also, be sure to remove printed OHP transparencies and sheets of translucent paper one by one as
they are delivered. This prevents them sticking together.
• We recommend that you use a 4000ANSI lumen or brighter overhead projector to project OHP
transparencies.
• If multiple sheet feeding occurs, load sheets one by one.
• When you load label paper, set the paper direction to .
• Flatten out curled sheets before loading them.
• To print on envelopes from the bypass tray: select System Settings, [Tray Paper Settings], and then,
for each tray's [Paper Type], be sure to set [Paper Type] to [Envelope], and [Paper Thickness] to [Thick
Paper 1].
• To print on coated paper from the bypass tray, Tray 1, or 2: select System Settings, [Tray Paper
Settings], and then, for each tray's [Paper Type] be sure to set [Paper Type] to [Coated Paper], and
[Paper Thickness] to [Thick Paper 1].
• To print on high-gloss coated paper from the bypass tray, Tray 1, or 2: select System Settings, [Tray
Paper Settings], and then, for each tray's [Paper Type], be sure to set [Paper Type] to [Coated Paper:
Gloss].
• Before loading coated or glossy sheets, be sure to fan them thoroughly. If sheets feed in together,
become jammed, or produce strange noises when delivered, load them one by one from the bypass
tray.
• When copying or printing onto letterhead paper, the paper placing orientation is different depends
on which function you are using. See “Orientation-fixed paper or two-sided paper”.
• If you load paper of the same size in two or more trays, the machine automatically shifts to the other
tray when the first tray in use runs out of paper. This function is called Auto Tray Switching. (However,
if the paper type of one tray is recycled or special paper, the settings of the other trays must be the
same for the Auto Tray Switching function to work.) This saves interrupting a copy run to replenish
paper when making a large number of copies. You can set the paper type of the paper trays under
Paper Type: Tray 1-4. See “System Settings”, Network and System Settings Guide . For the setting
procedure of the Auto Tray Switching function, see “Copier/Document Server Features”, Copy and
Document Server Reference .
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3. Adding Paper
• When copying or printing onto prepunched paper, the copy/print speed is slower than usual.
• The paper types you can select in System Settings are only general classifications. Copy quality for
every kind of paper in a classification is not guaranteed. See “Unusable Paper” for more information.
• p.91 "Unusable Paper"
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Envelopes
Envelopes
This section describes loading envelopes.
• This machine can print only on the envelopes listed below. Note that even the envelopes listed here
can still become jammed if their flaps are too long or unusually shaped.
Envelope types
Supported
Supported
BAV026S
Supported
BAV027S
Supported
BAV028S
• To print on envelopes, load them on the bypass tray and be sure to specify the appropriate paper
type.
See “Copying from the Bypass Tray”, Copy and Document Server Reference
on the Bypass Tray”, Printer Reference .
and “Setting Paper
• Specifications for envelopes are as follows:
Metric version
Weight
72 - 90 g/m2
Inch version
19 - 24 lb.
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3. Adding Paper
Metric version
Recommended weight and
size
80 g/m2, 114 × 229 mm
(C5/6)
Inch version
24 lb., 41/8 × 91/2 (Com10)
80 g/m2, 114 × 162 mm (C6)
95 g/m2, 162 × 229 mm (C5)
• Before loading envelopes, flatten their leading edges (the edge going into the printer) by running a
pencil or ruler across them.
• Some kinds of envelope might cause misfeeds, wrinkles or print poorly.
• Print quality on envelopes may be uneven if parts of an envelope have differing thicknesses. Print one
or two envelopes to check print quality.
• In a hot and humid environment, the envelope might be output creased or improper printing quality.
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Thick Paper
Thick Paper
This section gives you various details about and recommendations concerning thick paper.
When loading thick paper of 170 - 256 g/m2 (45 - 68) in paper tray 1 or in the bypass tray, follow the
recommendations below to prevent misfeeds and loss of image quality.
• Store all paper together in the same place - a room where the temperature is 20 - 25°C (68 - 77°
F) and humidity is 30 - 65%.
• When loading thick sheets, be sure to load at least 20 sheets. Also, be sure to position the side fences
flush against the paper stack.
• Smooth out any curls in the paper before loading it.
• Jams and misfeeds can occur when printing on thick glossy sheets. To prevent such problems, be sure
to fan glossy sheets thoroughly before loading them. If sheets continue to become jammed or feed in
together even after they are fanned, load them one by one from the bypass tray.
• When loading thick paper in paper tray 1, set the paper direction according to its grain, as shown
in the following diagram.
BLC017S
1: Direction of paper grain
2: Direction in which to set thick paper in paper tray 1
• When loading thick paper in the bypass tray, set the paper direction according to its grain, as shown
in the following diagram.
BAV042S
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3. Adding Paper
1: Direction of paper grain
2: Direction in which to set thick paper in the bypass tray
• Even if thick paper is loaded as described above, normal operations and print quality might still not
be possible, depending on the paper type.
• Prints might have prominent vertical creases.
• Prints might be noticeably curled. Flatten out prints if they are creased or curled.
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Unusable Paper
Unusable Paper
This section describes paper unusable on this machine.
• To avoid fire or machine failure, do not use aluminum foil, carbon paper, or similar conductive
paper.
• To prevent faults, do not use any of the following kinds of treated paper:
• Paper for inkjet printers
• Thermal fax paper
• Art paper
• Aluminum foil
• Carbon paper
• Conductive paper
• Paper with perforated lines
• Hemmed-edge paper
• Certain types of OHP transparencies for color printing cannot be used. For details about types that
can be used, contact your sales or service representative.
• Faults can occur if you copy or print onto sides that are already printed. Take care to copy or print
onto unprinted sides only.
• To prevent misfeeds, do not use the following kinds of paper:
• Bent, folded, or creased paper
• Perforated paper
• Slippery paper
• Torn paper
• Rough paper
• Thin paper with little stiffness
• Paper with a dusty surface
• If you copy or print onto rough grain paper, the output image might be blurred.
• Do not load sheets that have already been printed onto by another machine. (Sheets can become
jammed if they have been improperly stored.)
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3. Adding Paper
Paper Storage
This section describes how to store paper.
• When storing paper, the following precautions should always be followed:
• Do not store paper where it will be exposed to direct sunlight.
• Avoid storing paper in humid areas (humidity: 70% or less).
• Store on a flat surface.
• Do not store paper vertically.
• Under high temperature and humidity conditions, or low temperature and humidity conditions, store
paper in plastic bags.
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4. Adding Toner and Staples
This chapter explains how to replenish toner and staples when they run out.
Adding Toner
This section describes how to add and store toner.
• Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open
flame. Dispose of used toner containers in accordance with local regulations.
• Keep toner (used or unused) and toner containers out of reach of children.
• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment.
Consult a doctor if necessary.
• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult
a doctor if necessary.
• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor
if necessary.
• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your
skin comes into contact with toner, wash the affected area thoroughly with soap and water.
• If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and
may make removing the stain impossible.
• Do not open toner containers forcefully. Toner can spill, dirtying your clothes or hands, and possibly
resulting in accidental ingestion.
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4. Adding Toner and Staples
• Always add toner when the machine instructs you.
• Fault may occur if you use toner other than the recommended type.
• When adding toner, do not turn off the operation switch. If you do, settings will be lost.
• Do not repeatedly install and remove toner cartridges. This will result in toner leakage.
• Do not shake the removed toner cartridge. Remaining toner might scatter.
• If the message " Check toner cartridge replacement(s)." appears, the toner has almost run out. Have
a replacement toner cartridge at hand.
• You can check name of the required toner name and the replacement procedure using the " Add
Toner" screen.
• Press [System Status] to check contact number where you can order supplies. See “Checking Machine
Status and Settings” Troubleshooting
• You can add all four color toners in the same way.
Inserting Toner
This section describes how to insert toner.
BLC011S
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Adding Toner
Sending Faxes or Scanned Documents When Toner Has Run Out
When the machine has run out of toner, the indicator on the display lights. Note that even if there is no
toner left, you can still send faxes or scanned documents.
• If number of communications executed after the toner has run out and not listed in the automatically
output Journal exceeds 200, communication is not possible.
1. Make sure the machine is in facsimile or scanner mode.
2. Press [Exit], and then perform transmission operation.
The error message disappears.
• Any reports are not printed.
• If the fax or scanner screen does not appear in step 1, press the [Facsimile] key or the [Scanner] key.
Used Toner
Toner cannot be re-used.
Bring the stored used container to your sales representative or service representative for recycling through
our recycling system. If you discard it on your own, treat it as general plastic waste material.
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4. Adding Toner and Staples
Adding Staples
This section describes what to do when staples need replacing.
• When closing the finisher, keep hands clear of the finisher's upper surface.
• Stapling failures or jams may occur if you use a staple cartridge other than that recommended.
• If you cannot pull out the upper unit, there are staples remaining inside the cartridge. Use all the
staples, and do not add more.
Finisher
This section describes how to add staples to the finisher.
BLC013S
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Replacing the Stamp Cartridge
Replacing the Stamp Cartridge
If the transmission stamp becomes faint, replace the cartridge.
• This stamp cartridge is used for facsimile and scanner functions.
• Do not add ink to the cartridge by yourself. Neglecting this can cause ink leakage.
• Be sure not to dirty your fingers with ink from the cartridge.
• Use the cartridge specified for this machine.
1. Open the ADF cover.
BBT007S
2. Open the stamp cover.
BBT008S
3. Pull out the old stamp cartridge.
Tap the cartridge lock lever several times. The cartridge will eject. Then remove the cartridge, while
pushing the lock lever.
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BBT009S
4. Insert the new stamp cartridge.
Insert the cartridge until the metal parts are no longer visible.
BBT010S
5. Press the stamp cover back in until it clicks.
BBT011S
6. Close the ADF cover.
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5. Entering Text
This chapter describes how to enter characters.
Entering Text
This section explains how to enter text.
When you enter a character, it appears at the position of the cursor. If there is a character already at the
cursor position, the entered character appears before that.
Available Characters
This section explains which characters are available.
You can enter the following characters:
• Alphabetic characters
• Symbols
• Numerals
0123456789
Keys
This section explains the entry screen and the keys displayed on it.
You can change the entry screen using the keys below.
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5. Entering Text
BLC020S
• When entering uppercase or lowercase letters continuously, use [Shift Lock] to lock the case.
• You can also use the number keys to enter numbers, regardless of mode.
How to Enter Text
This section explains text entry more specifically.
Entering letters
This section explains how to enter letters.
1. Press [Shift] to switch between uppercase and lowercase.
2. Press the letters you want to enter.
Deleting characters
This section explains how to delete characters.
1. Press [Backspace] or [Delete All] to delete characters.
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Entering Text
Adding user text
You can select and use a User Text that is registered in [Program / Change / Delete User Text].
For the registration procedure under Program / Change / Delete User Text, see “System Settings”, Network
and System Settings Guide .
1. Press [User Text].
2. Select the User Text you want to use.
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5. Entering Text
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6. Operating Instructions
This chapter describes the Operating Instructions of this machine.
Installing Operating Instructions
The supplied CD-ROMs contain HTML format manuals. For easy access, we recommend you install the
manuals on a computer.
• The “Manuals for Administrators” CD-ROM that includes Security Reference is for administrators of
the machine.
• The system requirements for installing the manuals are as follows:
• Operating system: Windows 2000/XP/Vista, Windows Server 2003/2003 R2/2008
• Minimum display resolution: 800 × 600 pixels
• Recommended browsers:
• Microsoft Internet Explorer 4.01 SP2 or later
• Netscape 6.2 or later
• Non-recommended browsers can display the simplified manual only.
• HTML manuals can also be viewed on a Macintosh.
• Hyperlinks might not work and referenced sections might not appear unless all the HTML manuals
have been installed. To display referenced sections, be sure to install all the HTML manuals.
1. Select a language and a product, and then click [OK].
2. Click [Install manuals].
If you want to read manuals from the CD-ROM, click [Read HTML manuals] or [Read PDF manuals].
3. Install the manual you require according to the displayed instructions.
4. When installation is complete, click [Finish].
5. Click [Finish].
• If you cannot install a manual, copy the “MANUAL_HTML” folder to your computer's hard drive, and
then run “Setup.exe”.
• To delete an installed manual, on the [Start] menu, click [Programs], then [Product Name], and then
uninstall the data.
• If you are installing the manuals on a Macintosh, open the “Manuals.htm” file on the CD-ROM.
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6. Operating Instructions
PDF Manuals
The supplied “Manuals” CD-ROM contains PDF manuals.
File path
The PDF manuals are in the following folder on the CD-ROM:
MANUAL_PDF\ENGLISH
• To view the PDF manuals, you need to have Adobe Acrobat Reader/Adobe Reader installed on your
computer.
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How to Use the Operating Instructions
How to Use the Operating Instructions
This section explains how to use manuals.
Opening from the Icon
This section explains how to open a manual using its desktop icon.
1. Double-click the icon on your desktop.
The browser opens and the manual appears.
Opening from the [Start] Menu
This section explains how to open a manual from the [Start] menu.
1. On the [Start] menu, point to [Programs] (Windows XP: [All Programs]), then [Product
Name], and then click the manual you want to view.
The browser opens, and then the manual appears.
• Depending on the settings made during installation, menu folder names may differ.
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6. Operating Instructions
Opening from the CD-ROM
This section explains how to open a manual from the supplied CD-ROMs.
1. Click [Read HTML manuals].
2. Click the title of the manual you want to view.
The browser opens, and then the manual appears.
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7. Remarks
This chapter describes how to maintain and operate the machine.
Dos and Don'ts
The following items should be followed during use of this machine.
• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock
might occur.
• Unplug the power cord from the wall outlet before you move the machine. While moving the
machine, you should take care that the power cord will not be damaged under the machine.
• Do not turn the power off while the operation switch indicator is lit or blinking. Doing so may damage
the hard disk.
• Before unplugging the power cord or turning off the main power switch, make sure remaining memory
space is at 100%, as shown on the screen. See “Turning On/Off the Power”.
• Do not touch areas on or around the fusing unit. These areas get hot.
• After scanning originals continuously, the exposure glass may become warm - this is not a malfunction.
• The area around the ventilation holes might feel warm. This is caused by exhaust air and is not a
malfunction.
• When you use this machine for a long time in a confined space without good ventilation, you may
detect an odd smell. To keep the workplace comfortable, we recommend that you keep it well
ventilated.
• If the machine is moved from a cold to a warm place, condensation may form inside it. After moving
the machine, do not use it for at least an hour. The machine requires this time to adapt to its new
environment.
• The machine will malfunction if its internal temperature becomes too high. Be sure not to block the
intake and exhaust vents.
• Do not turn off the power while the machine is in operation. See “Turning On/Off the Power”.
• Do not open the covers of the machine when it is in operation. If you do, misfeeds might occur.
• Do not move or tilt the machine when the power is on.
• Do not allow small objects such as paperclips to fall into or become stuck inside the machine.
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7. Remarks
• Do not knock the machine while it is operating (for instance, do not use the machine's surfaces to
knock stacks of paper into square).
• Depending on the ambient temperature and humidity, steam may come from the exhaust vent behind
the control panel during printing. This is water vapour from the paper, not a sign of malfunction.
• If condensation forms inside the machine as a result of temperature change, the machine may not
print properly. To minimize this problem, use the optional anti-condensation heaters.
• The optional anti-humidity heater and optional anti-condensation heater warm the machine's interior
to prevent it becoming too humid. These heaters keep the machine warm even if it is switched off.
• Be sure to make a note of the registered machine settings in case they are lost due to accident or
malfunction.
• The supplier shall not be liable for any loss or damage resulting from a failure of the machine, loss of
settings, or use of the machine.
• p.61 "Turning On/Off the Power"
Saving Color Copies
This section explains notes on saving color copies.
• Like most prints, color prints will fade if exposed to strong light or dampness and humidity for lengthy
periods. Preserve the quality of your copies by storing them in a binder in a dark, dry place.
• Toner may melt if a print and a half-dried print are put on top of each other.
• Toner may also melt when using solvent type adhesive agents for pasting prints.
• When folding prints, toner in the folds will come off.
• Toner may melt if it is placed on mats made of chlorinated plastic in locations of high temperature for
long periods of time.
• Toner may melt if prints are placed in places of extremely high temperatures, such as near heaters.
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Where to Put Your Machine
Where to Put Your Machine
This section describes precautions for installation and movement.
Machine Environment
Choose your machine's location carefully.
Environmental conditions greatly affect its performance.
Moving
This section describes precautions when moving the machine.
• Contact your service representative if you need to lift the machine (such as when relocating it to
another floor). Do not attempt to lift the machine without the assistance of your service
representative. The machine will be damaged if it topples or is dropped, resulting in malfunction
and risk of injury to users. The machine's various handling areas are for service engineer use only.
Do not touch these areas.
• Before moving the machine, be sure to disconnect all external connections, especially the power
cord from the wall outlet. Damaged power cords are a fire and electric shock hazard.
• Unplug the power cord from the wall outlet before you move the machine. While moving the
machine, you should take care that the power cord will not be damaged under the machine.
• Be careful when moving the machine. Take the following precautions:
• Turn off the main power. For details about how to turn the main power off, see “Turning On/Off
the Power”.
• Unplug the power cord from the wall outlet. When you pull out the plug from the socket, grip
the plug to avoid damaging the cord, thereby reducing the risk of fire or electric shock.
• Close all covers and trays, including the front cover and bypass tray.
• Keep the machine level and carry it carefully, taking care not to jolt or tip it. Rough handling
may cause a malfunction or damage the hard disk or memory, resulting in loss of stored files.
• Do not take off the holding stand.
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7. Remarks
• Protect the machine from strong shocks. Impact can damage the hard disk and cause stored files
to be lost. As a precautionary measure, files should be copied to another computer.
• p.61 "Turning On/Off the Power"
Optimum environmental conditions
This section describes precautions when locating the machine.
• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.
• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.
• After you move the machine, use the caster fixture to fix it in place. Otherwise the machine might
move or come down to cause an injury.
• Make sure the room where you are using the machine is well ventilated and spacious. Good
ventilation is especially important when the machine is used heavily.
• Temperature: 10-32 °C (50-89.6 °F) (humidity to be 54% at 32 °C, 89.6 °F)
• Humidity: 15-80% (temperature to be 27 °C, 80.6 °F at 80%)
• A strong and level base.
• The machine must be level within 5 mm, 0.2 inch: both front to rear and left to right.
• To avoid possible buildup of ozone, make sure to locate this machine in a large well ventilated room
that has an air turnover of more than 30 m3/hr/person.
Environments to avoid
• Locations exposed to direct sunlight or other sources of strong light (more than 1,500 lux).
• Locations directly exposed to cool air from an air conditioner or heated air from a heater. (Sudden
temperature changes can cause condensation to form inside the machine.)
• Locations close to machines generating ammonia, such as a diazo copy machine.
• Places where the machine will be subject to frequent strong vibration.
• Dusty areas.
• Areas with corrosive gases.
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Where to Put Your Machine
Access to the machine
Place the machine near the power source, providing the clearance areas shown.
BJB012S
1 Rear
10 cm (4 inches) or more
2 Right
90 cm (35.4 inches) or more
3 Front
40 cm (15.7 inches) or more
4 Left
10 cm (4 inches) or more
• For the required space when options are installed, contact your service representative.
Power Connection
This section describes power supply.
• Connect this machine only to a power source that matches the specifications shown in
“Specifications for the Main Unit” in this manual and do not use an extension cord.
• Use of this machine with extension cords and power sources other than those that match the
specifications shown constitutes an electric shock and fire hazard.
• Power cords that are damaged, broken, modified, trapped under heavy objects, pulled hard, or
bent severely are electric shock and fire hazards.
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7. Remarks
• If the power cord is damaged (exposure of the core, disconnection, etc.), contact your service
representative to change a new one. Operating the machine with a damaged power cord may
cause an electric shock or fire.
• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).
• To disconnect the power cord, pull it out by plug. Do not drag the cord itself. Doing so may result
in damage to the cord, leading to fire or electric shock.
• Make sure the plug is inserted firmly in the wall outlet.
• Voltage must not fluctuate by more than 10%.
• The wall outlet shall be installed near the machine and shall be easily accessible.
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Maintaining Your Machine
Maintaining Your Machine
If the exposure glass, scanning glass, or ADF belt is dirty, copy clarity may be reduced. Clean these parts
if they are dirty.
• Do not use chemical cleaners or organic solvents, such as thinner or benzene. If such substances get
inside the machine or melt plastic parts, a failure might occur.
• Do not clean parts other than those explicitly specified in this manual. Other parts should only be
cleaned by your service representative.
How to maintain
Cleaning the machine: Wipe the machine with a soft, dry cloth. If this does not remove the dirt, wipe
the machine with a damp and tightly wrung cloth. If a damp cloth still does not remove the dirt, try
using a mild detergent. Wipe the machine with a dry cloth to remove the moisture, after using a damp
cloth.
Cleaning the Exposure Glass
This section describes how to clean the exposure glass and the scanning glass.
BJA048S
Clean 1 and 2.
Cleaning the Auto Document Feeder
This section describes how to clean the ADF.
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7. Remarks
BJA050S
Clean 1 and 2.
Cleaning the Dustproof Glass
The dustproof glass may require cleaning if white lines appear on the print side of the document.
• Do not insert the brush forcefully, or the machine might be damaged.
BLC012S
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Maintaining Your Machine
• Insert the cleaning brush with its white cloth facing down.
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7. Remarks
Counter
Displaying the Total Counter
You can display the total counter value used for all functions.
1. Press the [User Tools/Counter] key.
BBP015S
2. Press [Counter].
3. To print a counter list, press [Print Counter List].
4. Press the [Start] key.
A counter list prints out.
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Counter
5. Press [Exit] twice.
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7. Remarks
Inquiry
The inquiry function lets you check the telephone numbers to contact for repairs, or ordering consumables
such as toner. Be sure to contact your service engineer to verify the following:
Consumables
• Telephone No. to order
• Toner
• Staple
• TX Stamp Name
Machine Maintenance/Repair
• Telephone No.
• Serial No. of Machine
Sales Representative
• Telephone No.
1. Press the [User Tools/Counter] key.
BBP015S
2. Press [Inquiry].
Inquiry information appears.
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Inquiry
3. Press [Print Inquiry List].
4. Press the [Start] key.
Inquiry information prints out.
5. Press [Exit] twice.
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7. Remarks
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8. Appendix
This chapter describes the provided software and utilities CD-ROMs, and specifications.
Software and Utilities Included on the CD-ROM
This section explains the software and utilities CD-ROMs provided with this machine.
Two CD-ROMs come with this machine: “Printer Drivers and Utilities”, and “Scanner Driver and Utilities”.
The following are included in these CD-ROMs:
Font Manager
For installing new screen fonts, or organizing and managing fonts already in the system. For details
about Font Manager, see the manual on the CD-ROM labeled “Printer Drivers and Utilities”.
SmartDeviceMonitor for Admin
For the system administrator to manage network printers.
DeskTopBinder-SmartDeviceMonitor for Client
For users to manage their network print status.
Printer Utility for Mac
This utility allows users to download and manage a variety of fonts as well as manage printers. For
details about this utility, see PostScript 3 Supplement .
• Some documentation about using the machine is included on the CD-ROM in PDF format. For details
about using Adobe Acrobat Reader/Adobe Reader, see Adobe Acrobat Reader/Adobe Reader
online Help.
Viewing the Contents of the CD-ROM
This section explains how to view the contents of the CD-ROMs.
1. Insert the CD-ROM into the CD-ROM drive.
The installer starts.
2. Click [Browse This CD-ROM].
Explorer starts and displays the contents of the CD-ROM.
Printer Drivers for This Machine
This section explains printer drivers for this machine.
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8. Appendix
• You can install the PCL printer drivers (PCL 5c and PCL 6), the RPCS printer driver, and the Adobe
PostScript printer drivers from the CD-ROM provided with this machine or download them from the
supplier's Web site. If your operating system is Windows XP x64/Vista x64, or Windows Server
2003/2003 R2/2008 x64, you must download the printer drivers from the supplier's Web site.
Select this machine and the operating system you are using, and then download them.
Printing requires installation of a printer driver for your operating system. The following drivers are included
on the CD-ROM labeled “Printer Drivers and Utilities”.
Printer Language
PCL 6
PCL 5c
RPCS
PostScript 3
Windows 2000 *1
OK
OK
OK
OK
Windows XP *2
OK
OK
OK
OK
Windows Vista *3
OK
OK
OK
OK
Windows Server 2003 *4
OK
OK
OK
OK
Windows Server 2008 *5
OK
OK
OK
OK
Mac OS *6
OK
Mac OS X *7
OK
*1 Microsoft Windows 2000 Professional /Microsoft Windows 2000 Server/Microsoft Windows 2000
Advanced Server
*2 Microsoft Windows XP Professional/Microsoft Windows XP Home Edition
*3 Microsoft Windows Vista Ultimate/Microsoft Windows Vista Enterprise/Microsoft Windows Vista Business/
Microsoft Windows Vista Home Premium/Microsoft Windows Vista Home Basic
*4 Microsoft Windows Server 2003 Standard Edition/Microsoft Windows Server 2003 Enterprise Edition/
Microsoft Windows Server 2003 Web Edition/Microsoft Windows Server 2003 Datacenter Edition/Microsoft
Windows Server 2003 R2 Standard Edition/Microsoft Windows Server 2003 R2 Enterprise Edition/Microsoft
Windows Server 2003 R2 Datacenter Edition
*5 Microsoft Windows Server 2008 Standard/ Microsoft Windows Server 2008 Enterprise/ Microsoft Windows
Server 2008 Datacenter
*6 Versions 8.6 to 9.2 of the Mac OS (Mac OS X Classic mode is supported.)
*7 Mac OS X 10.1 or later (Native mode)
PCL printer drivers
Two kinds of PCL printer driver (PCL 5c and PCL 6) are included. These drivers allow your computer
to communicate with this machine via a printer language.
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Software and Utilities Included on the CD-ROM
RPCS printer driver
This printer driver allows the computer to communicate with the printer using a printer language. In
addition to the conventional user interface, another preset user interface is provided.
Adobe PostScript Printer Drivers and PPD files
Adobe PostScript printer drivers allow the computer to communicate with the printer using a printer
language. PPD files allow the printer driver to enable specific printer functions.
PPD files
PPD files allow the printer driver to enable specific printer functions.
• Some applications may require installation of the PCL 5c printer driver. In this case, you can install
PCL 5c without having to install PCL 6.
• For details, see “Preparing the Machine”, Printer Reference
and PostScript 3 Supplement
TWAIN Driver
This section describes the file path and system requirements of the TWAIN driver.
This driver is required to scan an original using a scanner. To use the machine as a network TWAIN scanner,
this driver must be installed.
File path
The driver is included in the following folder on the CD-ROM labeled “Scanner Driver and Utilities”
provided with this machine:
\DRIVERS\TWAIN
System requirements
• Hardware
PC/AT-compatible machines that support the following operating system properly
• Operating system
Windows 2000/XP/Vista
Windows Server 2003/2003 R2/2008
• Display resolution
800 × 600 pixels, 256 colors or higher
LAN-Fax Driver
This section describes the file path and system requirements of the LAN-Fax driver.
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8. Appendix
• You can install the LAN-Fax driver from the CD-ROM provided with this machine or download it from
the supplier's Web site. If your operating system is Windows XP x64/Vista x64, or Windows Server
2003/2003 R2/2008 x64, you must download the LAN-Fax driver from the supplier's Web site.
Select this machine and the operating system you are using, and then download it.
This driver is required to use LAN-Fax functions.
File path
The driver is included in the following folders on the CD-ROM labeled “Printer Drivers and Utilities”:
\DRIVERS\LAN-FAX\XP_VISTA
System requirements
• Hardware
PC/AT-compatible
• Operating systems
Windows 2000/XP/Vista
Windows Server 2003/2003 R2/2008
• Display
VGA 640 × 480 pixels or more
• Before beginning installation, exit all other applications.
DeskTopBinder Lite
This section describes the file path and system requirements of DeskTopBinder Lite.
DeskTopBinder is to be installed on the client computers for integration and management of various kinds
of files such as scan files, files created with applications, and existing scan files. This software allows you
to use various functions for stored scan files such as viewing stored files. Also, with the ScanRouter delivery
software, you can view the files stored in in-trays of the delivery server, or use other functions for stored
files.
For details about the software installed with DeskTopBinder Lite, see “DeskTopBinder Lite”, Scanner
Reference .
File path
The software is included in the following folder on the CD-ROM labeled “Scanner Driver and
Utilities” provided with this machine:
\UTILITY\DESKV2
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Software and Utilities Included on the CD-ROM
System requirements
• Hardware
PC/AT-compatible machines that support the operating system properly
• Operating system
• When installing all functions of DeskTopBinder:
Windows 2000 Professional SP1 or later/2000 Server SP1 or later/2000 Advanced
Server SP1 or later/XP Professional/XP Home Edition
• When installing only SmartDeviceMonitor for Client:
Windows 2000 Professional SP1 or later/2000 Server SP1 or later/XP Professional/XP
Home Edition
SmartDeviceMonitor for Admin
This section describes the file path and available functions of SmartDeviceMonitor for Admin.
SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers.
It can monitor multiple network printers using IP address. We recommend that network administrators use
this application.
File path
SmartDeviceMonitor for Admin is stored in the following folder in the CD-ROM labeled “Printer Drivers
and Utilities”:
\NETWORK\DEVMON\ADMIN\DISK1
Operating system
Windows 2000
Protocol stack
TCP/IP provided with Windows 2000
IPX/SPX provided with Windows 2000
NetWare Client provided with Windows 2000
Novell Client provided with Windows 2000
Windows XP
TCP/IP provided with Windows XP
IPX/SPX provided with Windows XP
NetWare Client provided with Windows XP
Novell Client provided with Windows XP
Windows Vista
TCP/IP provided with Windows Vista
Novell Client provided with Windows Vista
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8. Appendix
Operating system
Windows Server 2003
Protocol stack
TCP/IP provided with Windows Server 2003
IPX/SPX provided with Windows Server 2003
NetWare Client provided with Windows Server 2003
Novell Client provided with Windows Server 2003
Windows Server 2008
TCP/IP provided with Windows Server 2008
Novell Client provided with Windows Server 2008
Available functions
SmartDeviceMonitor for Admin has the functions to check the followings:
• Printer supplies such as paper or toner
• Results of print jobs executed from the computer
• For details, see Network and System Settings Guide
, and SmartDeviceMonitor for Admin Help.
DeskTopBinder-SmartDeviceMonitor for Client
This section describes the file path and system requirements of DeskTopBinder-SmartDeviceMonitor for
Client.
DeskTopBinder-SmartDeviceMonitor for Client allows you to manage and print various data such as files
created with an application, images scanned with a scanner, and existing images as one document.
File path
DeskTopBinder-SmartDeviceMonitor for Client is stored in the following folder on the CD-ROM
labeled “Printer Drivers and Utilities”:
\NETWORK\DEVMON\CLIENT\DISK1
Operating environment of the printer driver
• Applicable computer
Machines which properly work with the applicable OS below. PC/AT compatible machine.
• Applicable OS
Windows 2000/XP/Vista
Windows Server 2003/2003 R2/2008
• See “DeskTopBinder Lite”, Scanner Reference
Client.
or Help of DeskTopBinder-SmartDeviceMonitor for
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Software and Utilities Included on the CD-ROM
• SmartDeviceMonitor for Client is also included in DeskTopBinder and DeskTopBinder Lite. See Help
of DeskTopBinder-SmartDeviceMonitor for Client.
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8. Appendix
Specifications for the Main Unit
This section describes specifications for the main unit.
Configuration:
Desktop
Photosensitivity type:
OPC drum
Original scanning:
One-dimensional solid scanning system through CCD
Copy process:
Dry electrostatic transfer system
Development:
Dry two-component magnetic brush development system
Fusing:
Small diameter belt fusing system
Scan resolution:
• 600 dpi × 600 dpi
Copy/Print resolution:
• 600 dpi × 600 dpi
• 1200 dpi × 1200 dpi (for printer function only)
Exposure glass:
Stationary original exposure type
Original reference position:
Rear left corner
Warm-up time (20°C, rated voltage):
• 30 seconds or less
Originals:
Sheet/book/objects
Maximum original size:
A3 , 12 × 18
Copy paper size:
• Trays: A3
- A5 , 11 × 17
- 81/2 × 11
, 8K (267 × 390 mm)
, 16K (195 × 267 mm)
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Specifications for the Main Unit
• Bypass: A3
mm)
- A6 , 12 × 18
- 51/2 × 81/2 , 8K (267 × 390 mm)
, 16K (195 × 267
• Bypass (custom size): Vertical: 90.0 - 305.0 mm, 3.6 - 12.1 inches
Horizontal: 148.0 - 600.0 mm, 5.83 - 23.62 inches
• Duplex: A3
mm)
- A5
, 11 ×17
- 51/2 × 81/2
, 8K (267 × 390 mm) , 16K (195 × 267
Paper weight:
• Tray 1: 60.0 -256.0 g/m2, 16 lb. - 68 lb.
• Tray 2: 60.0 -169.0 g/m2, 16 lb. - 45 lb.
• Tray 3, 4: 60.0 - 105.0 g/m2, 16 lb. - 28 lb.
• Bypass: 52.0 - 256.0 g/m2, 14 lb. - 68 lb.
• Duplex: 60.0 - 105.0 g/m2, 16 lb. - 28 lb.
For details about and recommendations concerning thick paper, see “Thick Paper”.
Non-reproduction area (Copier):
• Leading edge: 4.2 ± 1.5 mm, 0.17 ± 0.06 inches
• Trailing edge: 3.25 ± 2.75 mm, 0.13 ± 0.11 inches
• Left and Right: 2.25 ± 1.75 mm, 0.09 ± 0.07 inches
First copy/print time:
• Color: 9.5 seconds or less
• B&W: 6.5 seconds or less
(A4 , 81/2 × 11 , 100% reproduction, feeding from Tray 1, on the exposure glass)
Copying speed (Full Color / B&W):
• Type 1:
• 20/20 copies/minute (A4 , 81/2×11 )
• Type 2:
• 25/25 copies/minute (A4 , 81/2×11 )
Reproduction ratio:
Preset reproduction ratios:
• Enlargement
Metric version
Inch version
400%
400%
200%
200%
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8. Appendix
Metric version
Inch version
141%
155%
122%
129%
115%
121%
• Full size
Metric version
100%
Inch version
100%
• Reduction
Metric version
Inch version
93%
93%
82%
85%
75%
78%
71%
73%
65%
65%
50%
50%
25%
25%
Zoom: From 25 to 400% in increments of 1%
Maximum continuous copy run:
999 sheets
Paper capacity (80 g/m2, 20 lb.):
• Tray1, 2: 250 sheets
• Bypass tray: 100 sheets
Power Source:
120 V, 60 Hz, 12 A or more
Please be sure to connect the power cord to a power source as above. For details about power
source, see “Power Connection”.
Power consumption:
• Main unit only
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Specifications for the Main Unit
Type 1
Type 2
Warm-up
About 1.34 kW
About 1.34 kW
Stand-by
About 183 W
About 183 W
During printing
About 569 W
About 569 W
Maximum
About 1.34 kW
About 1.34 kW
• Complete system
Type 1
Type 2
Warm-up
About 1.40 kW
About 1.40 kW
Stand-by
About 229 W
About 229 W
During printing
About 653 W
About 653 W
Maximum
About 1.40 kW
About 1.40 kW
• The complete system consists of the main unit, ADF, right tray, finisher, punch unit, lower paper
trays, fax unit, memory unit (512 MB), memory unit (32 MB), Gigabit Ethernet, USB2.0/SD
Slot, Copy Data Security Unit, DataOverWriteSecurity Unit, and Postscript3 unit.
Dimensions (W × D × H up to ADF):
587 × 655 ×845 mm, 23.1 × 25.8 ×33.3 inches
Space for main unit (W × D):
892 × 655 mm, 35.1 × 25.8 inches (including the bypass tray)
Noise emission:
• Sound power level:
Type 1
Stand-by
Copying
Type 2
Less than 38.0 dB (A)
Less than 38.0 dB (A)
B/W: Less than 63.0 dB (A)
B/W: Less than 64.0 dB (A)
Color: Less than 63.0 dB (A)
Color: Less than 64.0 dB (A)
The machine consists of the main unit and ADF.
• Sound pressure level:
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8. Appendix
Type 1
Stand-by
Copying
Type 2
Less than 32.0 dB (A)
Less than 32.0 dB (A)
B/W: Less than 48.0 dB (A)
B/W: Less than 51.0 dB (A)
Color: Less than 50.0 dB (A)
Color: Less than 51.0 dB (A)
The machine consists of the main unit, ADF and lower paper trays.
• Sound power level and sound pressure level are actual values measured in accordance
with ISO 7779.
• Sound power level and sound pressure level are measured from the position of the
bystander.
Weight:
Approx. 100 kg, 220 lb.
• p.89 "Thick Paper"
• p.111 "Power Connection"
Document Server
HDD (Document Server):
Approx. 8.5 GB
Maximum: 6,000 pages
(Total number of pages that can be accommodated stored with all functions combined)
Copier/Black and white mode/A4 original: 1,000
Copier/Full-color mode/A4 original: 250
Printer/Black and white/A4/600 dpi, 2 bits: about 6,000
Scanner/Full color/A4/200 dpi, 8 bits/JPEG: about 5,000
(Under the printer and scanner functions, the number of the pages that can be stored depends on the
print image and original.)
Maximum number of stored documents:
Maximum: 2,000
(The maximum number of received faxes that can be stored is 400.)
Number of Pages Supported by Memory Sorting:
Maximum: 1,000 pages
Copier/Black-and-white mode/A4 original: about 1,000
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Specifications for the Main Unit
Printer/Black and white/A4/600 dpi, 2 bits: about 1,000
(Under the printer function, the number of the pages that can be sorted depends on the print image.)
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8. Appendix
Specifications for Auto Document Feeder
This section describes specifications for ADF.
Mode:
ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size originals mode
Original size:
• Metric version:
• 1-sided originals: A3
- A5
• 2-sided originals: A3
- A5
• Inch version:
• 1-sided originals: 11 × 17
- 51/2 × 81/2
• 2-sided originals: 11 × 17
- 51/2 × 81/2
Original weight:
• 1-sided originals: 40 - 128 g/m2 (10 - 34 lb.)
• 2-sided originals: 52 - 105 g/m2 (14 - 28 lb.) (64 - 105 g/m2 (17-28 lb.) for 11 × 17 )
Number of originals to be set:
50 sheets (80 g/m2, 20 lb.)
Maximum power consumption:
Less than 50 W (Power is supplied from the main unit.)
Dimensions (W × D × H):
550 × 491 × 120 mm, 21.7 × 19.3 × 4.7 inches
Weight:
Approx. 10 kg, 22 lb.
• Specifications are subject to change without notice.
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Specifications for Finisher (Optional)
Specifications for Finisher (Optional)
This section describes specifications for finisher.
Paper size:
A3 , B4 JIS (Japanese Industrial Standard) , A4
,A5
, A6 , B4 JIS , B5 JIS
, B6 JIS
, 12 × 18 , 11 × 17 , 11 × 15 , 10 × 14 , 81/2 × 14 , 81/4 × 14 , 81/2 × 13 ,
81/2 × 11
, 81/2 × 51/2 , 81/4 × 13 , 8 × 13 , 8 × 10 , 71/4 × 101/2
, 8K , 16K
, custom size
Paper weight:
52 - 128 g/m2, 14 - 34 lb.
Stack capacity (80 g/m2, 20 lb.):
• 500 sheets: A4, 81/2 × 11 or smaller
• 250 sheets: B4 JIS, 81/2 × 14 or larger
Staple paper size:
A3 , B4 JIS , A4
, B5 JIS
, B6 , 11 × 17 , 81/2 × 14 , 81/4 × 14 , 81/2 × 13 ,
81/2 × 11
, 81/4 × 13 , 71/4 × 101/2
, 8K , 16K
Staple paper weight:
52 - 128 g/m2, 14 - 34 lb.
Staple capacity (80 g/m2, 20 lb.):
• Without Mixed Size:
•
50 sheets: A4, 81/
2 × 11 or smaller
• 30 sheets: B4 JIS, 81/2 × 14 or larger
• With Mixed Size:
• 30 sheets: A3 / A4 , B4 JIS / B5 JIS , 11 × 17 /81/2 × 11
Stack capacity after stapling (80 g/m2, 20 lb.):
• A4, Letter (81/2 × 11) or smaller: 2 -leaf binding...55 copies, 50 -leaf binding...9 copies
• B4, Legal (81/2 × 14) or larger: 2 -leaf binding...33 copies, 30 -leaf binding...8 copies
Staple position:
3 positions (2 Staples, Top, Bottom)
Power consumption:
Approx. 50 W (Power is supplied from the main unit.)
Dimensions (W × D × H):
535 × 525 × 205 mm, 21.1 × 20.7 × 8.1 inches
135
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8. Appendix
Weight:
Approx. 13 kg, 28.6 lb.
136
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Specifications for Punch Kit (Optional)
Specifications for Punch Kit (Optional)
This section describes specifications for the punch kit.
Paper size:
Punch unit type
2 and 4 holes type: 2 holes
Paper size
: A3, A4, B4 JIS, B5 JIS, 8K, 16K, 11 × 17,
2 × 14, 8 /2 × 11, 8 /2 × 13, 7 /4 ×
10 /2
81/
2 and 4 holes type: 2 holes
: A4, B5 JIS, 16K, 81/2 × 11
2 and 4 holes type: 4 holes
: A3, 11 × 17
2 and 4 holes type: 4 holes
: A4, 81/2 × 11
4 holes type: 4 holes (Wide)
4 holes type: 4 holes (Wide)
2 & 3 holes type: 2 holes
: A3, A4, B4 JIS, B5 JIS, 11 × 17, 81/2 × 14,
2 × 11, 8 /2 × 13, 7 /4 × 10 /2
81/
: A4, B5 JIS, 81/2 × 11
: A3, A4, 11 × 17, 81/2 × 14, 81/2 × 13,
81/2 × 11, 71/4 × 101/2
2 & 3 holes type: 3 holes
: A3, 11 × 17
2 & 3 holes type: 3 holes
: A4, 81/
2 × 11
Paper weight:
52 - 128 g/m2, 14 - 34 lb.
Power consumption:
12 W (Power is supplied from the main unit.)
Dimensions (W × D × H):
98 × 500 × 165 mm, 3.9 × 19.7 × 6.5 inches
Weight:
Approx. 3.2 kg, 7.1 lb.
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8. Appendix
Specifications for Shift Sort Tray (Optional)
This section describes specifications for the shift sort tray.
Paper capacity (80 g/m2, 20 lb.):
• 250 sheets: A4, 81/2 × 11 or smaller
• 125 sheets: B4 JIS, 81/2 × 14 or larger
Power consumption:
Maximum 13 W (Power is supplied from the main unit.)
Dimensions (W × D × H):
431 × 477.5 × 107 mm, 16.9 × 18.8 × 4.2 inches
Weight:
Approx. 2 kg, 4.5 lb.
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Specifications for Internal Tray 2 (1bin tray) (Optional)
Specifications for Internal Tray 2 (1bin tray)
(Optional)
This section describes specifications for the internal tray 2 (1 bin tray).
Number of bins:
Paper size:
A3 , B4 JIS , A4
, B5 JIS
, A5
, 11 × 17 , 81/2 × 14 , 81/2 × 11
, 51/2 ×
81/2 , 71/4 × 101/2
, 81/2 × 13 , 81/4 × 14 , 81/4 × 13 , 8 × 13 , 8 × 10 , 11 ×
15 , 10 × 14 , 10 × 15 , 8K , 16K
, custom size
Paper weight:
60 - 105 g/m2, 16 - 28 lb.
Paper capacity (80 g/m2, 20 lb.):
100 sheets
Power consumption:
Approx. 1 W (Power is supplied from the main unit.)
Dimensions (W × D × H):
429 × 497 × 113 mm, 16.9 × 19.6 × 4.4 inches
Weight:
Approx. 2 kg, 4.4 lb.
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8. Appendix
Specifications for Right Tray (Optional)
This section describes specifications for the shift sort tray.
Paper Size
A3 , B4 JIS , A4
, B5 JIS
, A5
, 11 × 17 , 81/2 × 14 , 81/2 × 11
, 51/2 ×
8 /2 , 7 /4 × 10 /2
, 8 /2 × 13 , 8 /4 × 14 , 8 /4 × 13 , 8 × 13 , 8 × 10 , 11 ×
15 , 10 × 14 , 10 × 15 , 8K , 16K
, custom size
Paper capacity (80 g/m2, 20 lb.):
50 sheets
Power consumption:
Maximum 40 W (Power is supplied from the main unit.)
Dimensions (W × D × H):
480 × 480 × 170 mm, 18.9 × 18.9 × 6.7 inches
Weight:
Approx. 2 kg, 4.5 lb.
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Specifications for 1 Paper Tray Unit (Optional)
Specifications for 1 Paper Tray Unit (Optional)
This section describes specifications for the lower paper tray.
Paper size:
A3 , B4 JIS , A4
, B5 JIS
, A5
, 11 × 17 , 81/2 × 14 , 81/2 × 11
, 81/2 × 13
, 8 /4 × 13 , 8 × 13 , 5 /2 × 8 /2 , 7 /4 × 10 /2
, 8 /4 × 14 , 8 × 10 , 11 × 15
, 10 × 14 , custom size
Paper weight:
60 - 105 g/m2, 16 - 28 lb.
Paper capacity (80 g/m2, 20 lb.):
500 sheets × 1 tray
Power consumption:
Maximum 28 W (Power is supplied from the main unit.)
Dimensions (W × D × H):
550 × 520 × 137 mm, 21.7 × 20.5 × 5.4 inches
Weight:
Approx. 12 kg, 26.4 lb.
141
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8. Appendix
Specifications for 2 Paper Tray Unit (Optional)
This section describes specifications for the lower paper trays.
Paper size:
A3 , B4 JIS , A4
, B5 JIS
, A5
, 11 × 17 , 81/2 × 14 , 81/2 × 11
, 81/2 × 13
, 8 /4 × 13 , 8 × 13 , 5 /2 × 8 /2 , 7 /4 × 10 /2
, 8 /4 × 14 , 8 × 10 , 11 × 15
, 10 × 14 , custom size
Paper weight:
60 - 105 g/m2, 16 - 28 lb.
Paper capacity (80 g/m2, 20 lb.):
500 sheets × 2 trays
Power consumption:
Maximum 35 W (Power is supplied from the main unit.)
Dimensions (W × D × H):
550 × 520 × 271 mm, 21.7 × 20.5 × 10.7 inches
Weight:
Approx. 25 kg, 55.0 lb.
142
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Specifications for IEEE 1284 Interface Board (Optional)
Specifications for IEEE 1284 Interface Board
(Optional)
This section describes specifications for the IEEE 1284 interface board.
Transmission spec.:
IEEE 1284
Required cable:
Standard IEEE 1284 compliant Micro Centronics 36 pin cable
143
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8. Appendix
Specifications for Wireless LAN Board
(Optional)
This section describes specifications for the wireless LAN board.
Transmission spec.:
• Based on IEEE 802.11a/b/g (wireless LAN)
Protocol:
TCP/IP, IPX/SPX, AppleTalk
Data transfer speed:
Auto select from the following speed:
1 Mbps, 2 Mbps, 5.5 Mbps, 6 Mbps, 9 Mbps, 11 Mbps, 12 Mbps, 18 Mbps, 24 Mbps, 36 Mbps,
48 Mbps, 54 Mbps
Frequency range:
• IEEE 802.11a/b/g wireless LAN:
• 2412 - 2472 MHz (1 - 13 channels)
• 5180 - 5320 MHz (36, 40, 44, 48, 52, 56, 60, and 64 channels)
Transmission mode:
• Ad hoc mode
• Infrastructure mode
• SmartDeviceMonitor and Web Image Monitor are supported.
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Specifications for Bluetooth Interface Unit (Optional)
Specifications for Bluetooth Interface Unit
(Optional)
This section describes specifications for the Bluetooth interface unit.
Supported Profiles:
• SPP (Serial Port Profile)
• HCRP (Hardcopy Cable Replacement Profile)
• BIP (Basic Imaging Profile)
Frequency Range:
2.45 GHz ISM band
Data Transmission Speed:
723 kbps
Maximum Range:
10 m
• The transmission speed is adjusted according to factors such as the distance and obstacles between
the devices, radio signal condition and Bluetooth adaptor.
145
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8. Appendix
Specifications for Gigabit Ethernet (Optional)
This section describes specifications for the Gigabit Ethernet.
Interface Connector:
• Ethernet (10Base-T, 100Base-TX, 1000Base-T)
Data Transmission Speed:
• Ethernet: 1000 Mbps, 100 Mbps, 10 Mbps
Protocol:
TCP/IP, IPX/SPX, AppleTalk
Distance Between Devices:
• Ethernet: 100 m
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Specifications for Other Options
Specifications for Other Options
This section describes specifications for other options.
Copy Data Security Unit
The Copy Data Security Unit deletes images and prints the gray ground color of the paper when the
documents marked unauthorized are copied.
DataOverWriteSecurity Unit
The DataOverWriteSecurity Unit automatically overwrites the data that remains on the hard disk.
147
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8. Appendix
Trademarks
Adobe, Acrobat, Acrobat Reader, PostScript, and Reader are either registered trademarks or trademarks
of Adobe Systems Incorporated in the United States and/or other countries.
AppleTalk® and Mac OS® are registered trademarks of Apple Inc.
The Bluetooth® word mark and logos are registered trademarks owned by Bluetooth SIG, Inc. and any
use of such marks by Ricoh Company, Ltd. is under license.
Microsoft®, Windows®, Windows Server®, Windows Vista®, and Outlook are either registered
trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
Netscape is registered trademarks of Netscape Communications Corporation.
Novell and NetWare are registered trademarks of Novell, Inc.
PCL® is a registered trademark of Hewlett-Packard Company.
PowerPC® is a trademark of International Business Machines Corporation in the United States, other
countries, or both.
UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/
Open Company Limited.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
The proper names of the Windows operating systems are as follows:
• The product names of Windows 2000 are as follows:
Microsoft® Windows® 2000 Professional
Microsoft® Windows® 2000 Server
Microsoft® Windows® 2000 Advanced Server
• The product names of Windows XP are as follows:
Microsoft® Windows® XP Professional
Microsoft® Windows® XP Home Edition
Microsoft® Windows® XP Media Center Edition
Microsoft® Windows® XP Tablet PC Edition
• The product names of Windows Vista are as follows:
Microsoft® Windows Vista® Ultimate
Microsoft® Windows Vista® Enterprise
Microsoft® Windows Vista® Business
Microsoft® Windows Vista® Home Premium
Microsoft® Windows Vista® Home Basic
• The product names of Windows Server 2003 are as follows:
148
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Trademarks
Microsoft® Windows Server® 2003 Standard Edition
Microsoft® Windows Server® 2003 Enterprise Edition
Microsoft® Windows Server® 2003 Web Edition
Microsoft® Windows Server® 2003 Datacenter Edition
• The product names of Windows Server 2003 R2 are as follows:
Microsoft® Windows Server® 2003 R2 Standard Edition
Microsoft® Windows Server® 2003 R2 Enterprise Edition
Microsoft® Windows Server® 2003 R2 Datacenter Edition
• The product names of Windows Server 2008 are as follows:
Microsoft® Windows Server® 2008 Standard
Microsoft® Windows Server® 2008 Enterprise
Microsoft® Windows Server® 2008 Datacenter
149
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8. Appendix
150
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INDEX
1 bin tray..............................................................139
1 Paper Tray Unit................................................141
2 Paper Tray Unit................................................142
Access to the machine........................................111
Adding staples.......................................................96
Adding toner..........................................................93
Address book.........................................................16
ADF..........................................................19, 43, 134
Adhesive labels.....................................................80
Adjusting colors.....................................................10
Adjusting image qualities......................................10
Alert indicator........................................................50
Authentication screen............................................55
Auto document feeder...........................19, 43, 134
Auto Off..................................................................64
Auto Reduce/Enlarge...........................................10
Available characters.............................................99
Bluetooth interface unit.......................................145
Booklet...................................................................10
Bypass tray................................................44, 82, 89
Caster Table...........................................................46
CAUTION........................................................21, 26
CD-ROM...................................103, 105, 106, 121
Changing modes...................................................59
Changing Paper Thickness Settings.....................77
Changing the Display Language.........................53
Changing the paper size......................................69
Changing the paper size in the Optional paper
trays........................................................................71
Changing the paper size in the paper trays........ 69
Changing to a size that is not automatically
Detected.................................................................74
Check.....................................................................40
Cleaning the auto document feeder..................113
Cleaning the Dustproof Glass............................114
Cleaning the exposure glass..............................113
Clear Modes key...................................................49
Clear/Stop key.....................................................51
Collate....................................................................11
Color.......................................................................40
Color copy....................................................10, 108
Combine................................................................. 10
Communicating indicator......................................50
Components...........................................................43
Computer...............................................................16
Confidential File indicator..................................... 50
Contents of the CD-ROM...................................121
Control panel...............................43, 49, 55, 56, 57
Copier..............................................................10, 59
Copy Data Security Unit..............................16, 147
Copy speed...........................................................34
Counter................................................................116
Counterfeit bank bills............................................18
Data In indicator....................................................50
DataOverWriteSecurity Unit........................ 15, 147
Deleting characters.............................................100
DeskTopBinder................................................11, 12
DeskTopBinder Lite..............................................124
DeskTopBinder-SmartDeviceMonitor for Client......
.....................................................................121, 126
Display panel............................................31, 49, 52
Displaying the Total Counter..............................116
Document Server....................................11, 59, 132
Dos and Don'ts....................................................107
Duplex....................................................................10
Duplex priority.......................................................29
E-mail Transmission...............................................13
Energy Saver.........................................................64
Energy Saver key..................................................50
Energy Saving Functions.......................................30
ENERGY STAR Program.......................................29
Energy-saving........................................................29
Enlarge...................................................................10
Enter key (# key)...................................................51
Entering letters.....................................................100
Entering text................................................... 99, 100
Entry screen............................................................99
151
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Envelope................................................................41
Envelopes........................................................10, 87
Environments to avoid.........................................110
Environments where the machine can be used........
................................................................................21
Ethernet..........................................................12, 146
Exposure glass.......................................................43
Extender.................................................................44
External options.....................................................46
Facsimile.............................................12, 13, 14, 59
File Format Converter............................................11
Finisher....................................................46, 96, 135
Font Manager......................................................121
Front cover.............................................................44
Function keys.........................................................49
Gigabit Ethernet..................................................146
Grain......................................................................89
Handling power cords..........................................22
Handling power plugs..........................................22
Handling the machine's interior............................24
Handling the machine's supplies..........................24
Handling the main machine..................................22
Hold Print................................................................11
How to enter text.................................................100
How to use the operating instructions................105
HTML manuals........................................ 9, 103, 105
IEEE 1284 interface board................................143
Important................................................................18
Inquiry..................................................................118
Inserting toner........................................................94
Install......................................................................41
Installing operating instructions..........................103
Internal options......................................................47
Internal shift tray....................................................46
Internal Tray 1.......................................................43
Internal tray 2 (1 bin tray)............................46, 139
Internet Fax............................................................13
Interrupt key...........................................................50
IP-Fax......................................................................13
Item.........................................................................19
Key arrangement...................................................99
Key Color...............................................................53
Label paper (adhesive labels)..............................80
LAN-Fax........................................................12, 123
LAN-Fax driver....................................................123
Legal prohibition.................................................... 18
Loading paper.......................................................65
Loading Paper into the Optional Paper Trays.........
................................................................................66
Loading paper into the paper trays.....................65
Local connection....................................................11
Locked Print............................................................11
Login.................................................................56, 58
Login/Logout key..................................................51
Logout..............................................................57, 58
Low Power mode............................................29, 30
Lower paper tray...................................................46
Lower paper trays....................................44, 46, 81
Lower right cover...................................................44
Machine environment.........................................109
Machine types.......................................................34
Magazine..............................................................10
Mail to Print............................................................13
Main power.....................................................61, 63
Main power indicator...........................................50
Main power switch.........................................43, 61
Main unit..............................................................128
Maintaining your machine.................................113
Manuals.....................................103, 105, 106, 121
Manuals for this machine........................................7
Manuals list..............................................................9
Media slot..............................................................47
Moving.................................................................109
Name of major Item..............................................19
152
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Network.................................................................14
Network connection..............................................11
Network delivery scanner....................................14
Notice..................................................................... 18
Number keys..........................................................50
Off mode................................................................29
OHP transparencies........................................10, 80
Opening manuals from the [Start] menu...........105
Opening manuals from the CD-ROM...............106
Opening manuals from the icon........................105
Operating instructions.........................................105
Operation switch......................................44, 50, 61
Optimum environmental conditions...................110
Options...................................................46, 47, 147
Orientation-fixed paper or two-sided paper......67
Paper................................................................39, 65
Paper grain............................................................89
Paper setting direction...........................................89
Paper sizes.............................................................80
Paper storage........................................................92
Paper trays.......................................................44, 89
Paper types............................................................80
Paperless fax reception.........................................12
Paperless fax transmission....................................12
Password................................................................15
PCL........................................................................121
PDF manuals.............................................................9
Positions of WARNING and CAUTION labels......
................................................................................26
PostScript.............................................................121
Power...............................................................61, 62
Power connection................................................ 111
Power supply.........................................................61
PPD.......................................................................121
Preventing an unauthorized copy........................16
Print speed..............................................................34
Printed manuals........................................................9
Printer...............................................................11, 59
Printer driver............................................56, 58, 121
Printer Drivers and Utilities........121, 123, 125, 126
Printer Utility for Mac..........................................121
Printing a PDF file directly.....................................11
Printing with the finisher.........................................11
Program key...........................................................50
Punch................................................................10, 11
Punch kit...............................................................137
Receiving File indicator.........................................50
Recommended paper sizes and types.................80
Reduce...................................................................10
Register/Change/Delete.....................................39
Replacing the stamp cartridge.............................97
Right tray.................................................44, 46, 140
RPCS.....................................................................121
Safety information.................................................21
Safety precautions to be followed.......................21
Sample Copy key..................................................51
Sample Print...........................................................11
Saving color copies............................................108
Saving paper.........................................................10
Scanner............................................................14, 59
Scanner Driver and Utilities..............121, 123, 124
ScanRouter.............................................................14
Searching by Keyword.........................................39
Searching by what you want to do......................35
Security functions...................................................15
Sending faxes or scanned documents when toner
has run out..............................................................95
Sending scan files by e-mail.................................14
Sending scan files by Scan to Folder...................14
Shift sort tray........................................................138
Simplified Display..................................................52
Simplified Display key....................................51, 52
Sleep mode.....................................................29, 30
SmartDeviceMonitor for Admin..........16, 121, 125
SmartDeviceMonitor for Client..................124, 126
Software included on the CD-ROM..................121
Sort.........................................................................10
Specifications.....................................128, 134, 147
Specifications for auto document feeder..........134
Specifications for Bluetooth interface unit.........145
153
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Specifications for finisher....................................135
Specifications for Gigabit Ethernet....................146
Specifications for IEEE 1284 interface board.........
..............................................................................143
Specifications for internal tray 2 (1 bin tray)...........
..............................................................................139
Specifications for Punch Kit................................137
Specifications for Right Tray...............................140
Specifications for shift sort tray...........................138
Specifications for wireless LAN board..............144
Stamp.....................................................................10
Stamp cartridge.....................................................97
Staple...............................................................10, 11
Staples....................................................................96
Start key.................................................................51
Stored Print.............................................................11
Storing paper.........................................................92
Storing received documents.................................12
Symbols..................................................................19
System Reset..........................................................60
Ventilation holes..............................................44, 45
Viewing the contents of the CD-ROM...............121
WARNING.....................................................21, 26
Web Image Monitor..........................11, 12, 16, 58
Where to put your machine................................109
Wireless LAN................................................12, 144
Wireless LAN board...........................................144
Text.................................................................99, 100
Thick paper......................................................80, 89
Thin paper..............................................................80
Toner.......................................................................93
Translucent paper..................................................80
Tray 1...............................................................44, 80
Tray 2...............................................................44, 81
Turning off the main power...................................63
Turning off the power......................................61, 62
Turning on the main power...................................61
Turning on the power......................................61, 62
TWAIN driver......................................................123
Unauthorized copy prevention............................16
Unusable paper.....................................................91
Used toner..............................................................95
User Code Authentication..............................55, 56
User Text..............................................................101
User Tools/Counter key.......................................49
Using the Print Job function...................................11
Utilities included on the CD-ROM.....................121
154
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MEMO
155
Draft 2008/06/26
MEMO
156
EN USA
D041-7602
Draft 2008/06/26

---

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