Samsung Electronics Co SF531P Laser Multi-Function Printer User Manual 2

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Document Description	Users Manual 2
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Date Submitted	2001-08-09 00:00:00
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Creation Date	2001-08-09 13:26:14
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Document Title	Users Manual 2

chapter
This chapter explains how to send and receive faxes from
the front panel of the SF-530 series. This chapter also
demonstrates how to use the advanced fax features and
change the settings on the fax system.
This chapter provides information on the following topics:
◆ Setting Up Stand-alone Fax System
◆ Sending a Fax
◆ Receiving a Fax
◆ Making a Copy
◆ Automatic Dialling
◆ Advanced Fax
◆ Additional Functions
If you are using SF-535e with the Samsung SmarThru
program, you can send and receive faxes. For PC fax,
refer to the SmarThru User’s Guide help, please.
Setting up Standalone Fax System
Setting Volume
Ringer Volume
You can adjust the volume of the ringer to your desired volume.
1. Press ➛ or ❿ in Standby mode.
The display shows the current ringer volume setting.
RINGER VOLUME[3]
2. Press ➛ or ❿ until you find the desired loudness. Four levels are
available; 0~3.
You will hear the selected volume and the display will show the level.
Setting ‘0’ turns the ringer off. The machine will work normally even if
the ringer is set to off.
3. Press Start/Enter to save the setting.
Speaker Volume
1. Press OHD/V.Req to adjust the speaker volume. If you cannot hear
dial tone, check the phone line connection.
2. Press ➛ or ❿ repeatedly until you find the desired loudness.
The display shows the current volume level.
SPEAKER VOL.[2]
3. After choosing the desired volume level, press OHD/V.Req.
Stand-alone Fax
3.1
Setting Alert Tones
You can choose an alarm tone to sound when an error occurs (ALARM
VOLUME) or when any key is pressed (KEY VOLUME).
1. Press Setup on front panel. The display shows the first setup menu;
FAX NUMBER/NAME.
2. Press ➛ or ❿ until ‘VOLUME SETUP’ appears, then press Start/Enter.
The display shows ‘ALARM VOLUME’.
3. Press Start/Enter to access the Alarm Volume menu. To access the
Key Volume menu, press ➛ or ❿ until ‘KEY VOLUME’ appears, then
press Start/Enter.
4. Press ➛ or ❿ to turn the sound ON or OFF, then press Start/Enter
to save the setting.
5. To return to Standby mode, press Stop.
Setting User-Selectable System Options
Your machine has various user-selectable system options. These options
are preset at the factory but you may need to change them. To find out
how the options are currently set, print the System Data list. For more
information on printing the list, see above.
Setting an Option
1. Press Setup on the front panel. The display shows the first menu;
FAX NUMBER/NAME.
2. Press ➛ or ❿ until ‘SYSTEM SETUP’ appears. The display shows the
first option menu; LANGUAGE.
3. Scroll through the options by pressing ➛ or ❿ repeatedly.
4. When the option you want appears on the display, press
Start/Enter.
5. Choose the desired status by pressing ➛ or ❿ repeatedly, or enter
the desired value using the number keypad.
3.2
Stand-alone Fax
6. When setting is done, press Start/Enter to save the setting.
You can exit from setup mode at any time by pressing Stop. The
machine returns to Standby mode without saving the setting you
have already changed.
Selectable Options
These instructions assume you have followed the steps on page 3.2
under ‘Setting an Option’ and the machine is prompting you to change
one of the options listed here.
• LANGUAGE — You can select the display language. The available
languages are ENGLISH, GERMAN, FRENCH, ITALIAN, SPANISH,
PORTUGUESE and DUTCH.
• SEND FROM MEMORY—Enables all transmission documents to be
automatically scanned into the memory before transmission.
Select ON to enable.
Select OFF to disable.
• SENDING CONFIRM — A confirmation report shows whether the last
transmission was successful or not, how many pages were sent, etc.
Select ERROR to print only when an error occurs and the transmission
was not successful.
Select ON to print a confirmation report automatically each time you
send a fax.
Select OFF to turn off.
• FAX PAPER SIZE — Select the paper size you will use for recording.
LETTER, A4 and LEGAL sizes are available.
Note: If you set the Auto Reduction menu option, or turned Paper
Save mode on, your machine will determine the reduction rate
according to this setting.
Stand-alone Fax
3.3
• AUTO REDUCTION — When receiving a document as long or longer
than the paper loaded in your machine, the machine can reduce the
data in the document to fit into your recording paper size.
Original
Received data
Turn this feature on to reduce an incoming page that may need to be
divided into two pages with only a few lines on the second page. If the
fax machine cannot reduce the data to fit onto one page with this
feature enabled, the data will be divided and printed in actual size on
two or more sheets if necessary.
Select ON to enable. Note that this feature does not apply to the copy
mode.
Select OFF to turn this feature off. The overflow data will be printed
out on a second page.
• DISCARD SIZE — When receiving or copying a document as long as
or longer than the paper installed in your machine, you can set the
machine to discard any excess image at the bottom of the page to fit
onto the recording paper size.
Enter the desired discard size from 0 through 30 mm using the
number keypad.
If the received page is outside the margin set, it will be printed on two
sheets of paper at the actual size.
If the data is within the margin, and the Auto Reduction feature is on,
it will be reduced to fit onto the appropriate size paper (Discard does
not take place). If the Auto Reduction feature is turned OFF or fails,
the data within the margin will be discarded.
• RINGS TO ANSWER —You can select the number of times your
machine rings before answering an incoming call. If you are using your
machine as both a telephone and a fax machine, we suggest you set
the ring count to at least 4 to give you time to answer.
3.4
Stand-alone Fax
• STAMP RCV. NAME—Allows the machine to automatically print the
page number, and the date and time of the reception at the bottom of
each page of a received document.
Select ON to enable.
Select OFF to disable.
• RCV. START CODE — The remote receive start code allows you to
initiate fax reception from an extension phone plugged into the EXT.
jack on the back of your machine. If you pick up the extension phone
and hear fax tones, enter the remote code and the machine will start
receiving. The password is preset to ‘ 9 ’ at the factory.
Enter the desired code 0 to 9 on the number keypad.
• ECM MODE (Error Correction Mode) — This mode compensates for
poor line quality and ensures accurate, error-free transmission with
another ECM-equipped facsimile machine. If the line quality is poor,
transmission time may be increased when the ECM is enabled.
Select ON to enable.
Select OFF to disable.
• CALLER ID — When you receive a call, you can see the number of the
person calling you if it is available from the network on which the call
was made. (This option may not work when connected to a PABX.)
Select ON to turn on caller ID display.
Select OFF to disable.
• JUNK FAX BARRIER — With this feature set to ON, the system will
only accept a fax sent from the remote station of which the fax
number is stored in memory as a one-touch or two-digit speed dial
number. This feature is useful for blocking any unwanted fax.
Select ON to turn this feature on. You can receive only from the
registered stations.
Select OFF to turn this feature off. Anybody can send you a fax.
Stand-alone Fax
3.5
• DRPD MODE — “Distinctive Ring” is a telephone company service
which enables a user to use a single telephone line to answer several
different telephone numbers. The particular number someone uses to
call you on is identified by different ringing patterns, which consist of
various combinations of long and short ringing sounds. This feature is
often used by answering services who answer telephones for many
different clients and need to know which number someone is calling in
on to properly answer the phone.
Using the Distinctive Ring Pattern Detection feature, your fax machine
can “learn” the ring pattern you designate to be answered by the FAX
machine. Unless you change it, this ringing pattern will continue to be
recognised and answered as a FAX call, and all other ringing patterns
will be forwarded to the extension telephone or answering machine
plugged into the EXT. jack.
You can easily suspend or change Distinctive Ring Pattern Detection at
any time.
Before using the Distinctive Ring Pattern Detection option, Distinctive
Ring service must be installed on your telephone line by the telephone
company. To setup Distinctive Ring Pattern Detection, you will need
another telephone line at your location, or someone available to dial
your FAX number from outside.
Select ON to turn this feature on.
Select OFF to turn this feature off.
Select SET to setup or change the Distinctive Ring Pattern Detection.
The LCD displays ‘WAITING RING’. Call your fax number from another
telephone. It is not necessary to place the call from a fax machine.
When your machine begins to ring, do not answer the call. The
machine requires several rings to learn the pattern.
When the machine completes learning, the LCD displays ‘END DRPD
SETUP’.
With the DRPD feature active, ‘DRPD’ appears in the display and the
previously set reception mode is ignored. If you turn off DRPD, the
machine returns to any previously set reception mode.
3.6
Notes:
• DRPD must be set up again if you re-assign your fax number, or
connect the machine to another telephone line.
• After DRPD has been set up, call your fax number again to verify that
the machine answers with a fax tone. Then have a call placed to a
different number assigned to that same line to be sure the call is
forwarded to the extension telephone or answering machine plugged
into the EXT. jack.
Stand-alone Fax
Sending a Fax
Preparing Documents for Faxing or Copying
To fax or copy documents that are printed on standard letter or A4 size
paper, follow these guidelines.
• Do not attempt to feed the following types of documents into the
machine: - wrinkled, curled, or folded paper
- chemically processed paper (pressure-sensitive paper,
carbon-coated paper, etc.)
- coated paper (glossy, etc.)
- thin paper (onion skin, airmail paper, etc.)
- thick paper
- small or short paper (such as a label, voucher, etc.)
- paper made of cloth or metal
To feed any of these documents, make copies using a standard copy
machine and insert the copies into the document tray.
• Remove all staples and paper clips before feeding the document.
• Ensure any glue, ink, or correction fluid on the paper is completely dry
before feeding the document.
• Do not feed documents with pages that are different sizes or different
thicknesses.
ACCEPTABLE DOCUMENTS (for ADF1)
Single Sheet
Document Size
Max.
Min.
Effective Scanning Width
8.5 in. (W) x 14 in. (L)
(216 mm x 356 mm)
Print Quality
8.5 in. (W) x 11.7 in. (L)
(216 mm x 297 mm)
5.8 in. (W) x 5.0 in. (L)
(148 mm x 128 mm)
8.26 in. (210 mm)
Number of sheets which can
be loaded at a time
Thickness of document
2 or More Sheets
Up to 20
0.05 mm ~ 0.07 mm
0.15 mm ~ 0.2 mm
0.075 mm ~ 0. 12 mm
Uncoated on both sides
ADF stands for Automatic Document Feeder. It allows you to stack original documents, which will
be faxed or copied one by one.
Stand-alone Fax
3.7
Setting Document Resolution and Contrast
We recommend sending documents printed using a typewriter, felt tip pen,
black ink, or laserwriter. The paper should be white or very light, and of
normal weight – not cardboard. Blue lines on a ruled pad do not fax well.
To send normal documents, there is no need to adjust the resolution and
the contrast.
To send documents with unusual contrast characteristics, including
photographs, adjust the resolution and contrast.
Resolution
To increase sharpness and clarity, press the Resolution button repeatedly
after loading a document until you find the desired mode. You can choose
between STANDARD, FINE, or SUPER FINE mode.
STANDARD (100X 200 dpi) works well for documents with normal sized
characters.
FINE (200 X 200 dpi) is good for documents containing small characters,
thin lines, or print from a dot-matrix printer.
SUPER FINE (300 X 300 dpi) works well for documents containing
extremely fine details. SUPER FINE works only if the remote machine also
has the SUPER FINE features.
Contrast
To compensate for the brightness or darkness of your document, press the
Rcv. Mode/Contrast button repeatedly after loading a document until
you find the desired mode. You can choose between NORMAL, DARKEN,
LIGHTEN, or PHOTO.
NORMAL works well for normal documents.
DARKEN works well for light print or faint pencil markings. The light
image and text on the document will be darker on the printed page.
LIGHTEN works well for dark print. The dark image and text on the
document will be lighter on the printed page.
PHOTO is used when faxing photographs or other documents containing
color or shades of gray. When you choose this mode, you should set the
resolution to FINE.
3.8
Stand-alone Fax
Loading Documents
1. Load your document face down with the top edge first going into the
document feeder.
2. Adjust the document guides for the width of the document.
3. Slide the sheet down into the document feeder until it is in the feed
area.
Document guide
You can insert up to 20 sheets at a time. If you insert more than
one sheet, ensure the bottom sheet enters first. Stagger the leading
edge of the document slightly, and insert the document with a slight
push to ensure they feed smoothly.
To add pages while the fax is being sent, place them on top of the
already loaded sheets.
4. If necessary, use the Resolution and Rcv. Mode/Contrast buttons
to change the resolution and the contrast (see page 3.8).
Stand-alone Fax
3.9
Sending a Fax Automatically
1. After loading a document, enter the number of the remote fax using
the keypad.
One-touch or speed dialling is also available if you have already
stored the number into a one-touch or speed dial number. For
information on storing and using numbers in the memory, see page
3.19.
If you make a mistake while entering a number, press
Search/Delete to delete the number.
2. Press Start/Enter when the number appears correctly on the display.
The machine dials the number and begins to transmit.
Cancelling a Transmission
Press Stop any time during transmission. The machine continues to send
the fax and the display shows a message warning that the machine is in
use. Press Stop again.
Confirming a Transmission
When the last document has been sent successfully, the machine beeps
and returns to the Standby mode.
If something went wrong during your fax transmission, an error message
appears on the display. For a listing of error messages and their
meanings, see page 7.5. When you receive an error message, press
Stop to clear the message and resend the document.
You can print out a confirmation report automatically each time sending
is completed. For more information, see `Setting User-Selectable System
Options’ on page 3.2.
Automatic Redialling
If the number you have dialled is busy or there is no answer, the
machine will automatically redial the number every three minutes up to
a maximum of two times.
The display shows ‘RETRY REDIAL?.’ To redial the number without
waiting, press Start/Enter. To cancel the automatic redialling, press
Stop.
3.10 Stand-alone Fax
Last Number Redialling
Press Redial/Pause with a document loaded in the feeder, the machine
begins to send.
The redial memory in your machine retains the last 5 numbers called. To
search through the redial memory, do as follows:
1. Press and hold Redial/Pause for about 2 seconds.
2. Press ➛ or ❿ to search through the memory until you find the desired
number.
3. When the desired number appears on the display, press Start/Enter
to dial.
Sending a Fax After Talking
You can send a fax after talking with the remote location.
1. After loading a document, pick up the handset and call the remote
machine.
You can also use the extension phone to call the remote machine.
2. If the remote party answers, talk with her/him.
3. Press Start/Enter after you finish talking. The machine begins to
transmit.
4. Replace the handset.
Stand-alone Fax 3.11
Voice Request
If you are sending or receiving a document and need to speak to the
other person during the same phone call, use Voice Request to alert the
person at the remote site. You can also respond to a Voice Request made
by the person at the remote end.
Sending a Voice Request
1. Press OHD/V.Req while a document is being sent or received. Voice
Request signal is stored and then sent to the remote fax machine
after the document has been sent or received.
2. When the phone rings, pick up the handset and answer it.
You can cancel a Voice Request by pressing OHD/V.Req again while
you are sending or receiving a document.
Answering a Voice Request
When the phone rings after sending or receiving a fax, pick up the
handset and answer it.
If you do not answer the Voice Request, the machine prints out the
number that made the Voice Request, as well as the time and date that
the request was made.
3.12 Stand-alone Fax
Receiving a Fax
About Reception Modes
Your machine has four reception modes:
• In FAX mode, the machine answers an incoming call and immediately
goes into receive mode.
• In AUTO mode, the machine answers an incoming call expecting to
receive a fax. If the machine does not sense a fax signal, it will
continue to sound the ringing tone to tell you it is a phone call. If you
do not lift the handset during the ringing, the machine will switch to
automatic fax reception mode.
• In ANS/FAX mode, the answering machine answers an incoming call,
and the caller can leave a message on the answering machine. If the
fax machine senses a fax tone on the line, the call automatically
switches to the fax machine.
Note: To use the ANS/FAX mode, attach an answering machine to the
EXT. jack on the back of your machine (see page A.1).
• In TEL mode, the automatic fax reception is turned off. You can
receive a fax by picking up the handset of the extension phone and
pressing Start/Enter on the front panel of your SF-530 series
product.
• In DRPD mode, you can receive a call using the Distinctive Ring
Pattern Detection (DRPD) feature. “Distinctive Ring” is a telephone
company service which enables a user to use a single telephone line to
answer several different telephone numbers. This mode is displayed
when you have set up the distinctive ring pattern. For details on this
feature, see page 3.6.
Stand-alone Fax 3.13
The current reception mode is displayed when the machine is in Standby
mode.
08-DEC 15:30 FAX
Current reception mode
If you seldom use the fax line for voice conversations, set your
machine to receive a fax automatically by selecting FAX mode.
Loading Paper for Receiving Faxes
The instructions for loading paper in the paper input tray are the same
whether you are printing, faxing, or copying, except that faxes can only
be printed on letter-, A4-, or legal-sized paper. See “Loading Paper” on
page 1.17 for instructions.
After loading paper for receiving faxes, set the paper size to the size of
paper you normally load in the paper input tray. SF-530 series product
uses this setting when printing reports and determining autoreduction for
incoming faxes. See page 3.3 to set the paper size.
Note: As for SF-535e, the printing function does not use this setting. If you
are loading special-sized media only for your current print job, do not
change this setting. After you have finished printing, reload the original
paper.
Receiving Automatically in FAX Mode
The SF-530 series is preset to FAX mode at the factory. If you have
changed the fax mode, take the following steps to receive faxes
automatically:
1. Press and hold down Rcv. Mode/Contrast on the front panel
repeatedly until the display shows ‘FAX’.
2. When you receive a call, the machine answers the call on a specified
number of rings and receives a fax automatically. To change the
number of rings. See ‘Setting User-Selectable System Options’ on
page 3.2.
To adjust the ringer volume, see ‘Setting Volume’ on page 3.1.
3.14 Stand-alone Fax
Receiving in AUTO Mode
1. Press and hold down Rcv.Mode/Contrast on the front panel
repeatedly until the display shows ‘AUTO’.
2. When you get a call, the machine answers it.
If a fax is being sent, the machine goes into reception mode.
If the machine does not detect a fax signal, it will continue ringing to
tell you it is a phone call. You should pick up the handset to answer
the call, or it will switch to automatic reception mode.
Receiving Automatically in ANS/FAX Mode
For this mode, you MUST attach an answering machine to the EXT. jack
on the back of your machine (see page A.1).
1. Press and hold down Rcv. Mode/Contrast on the front panel
repeatedly until the display shows ‘ANS/FAX.’
2. When you receive a call, the answering machine will answer.
If the caller leaves a message, the answering machine stores the
message as it would normally. If your machine hears a fax tone on
the line, it automatically starts to receive fax.
Notes:
• If you have set your machine to ANS/FAX mode and your answering
machine is switched off, or no answering machine is connected to your
machine, your machine will automatically go into FAX mode after 6 rings.
• If your answering machine has a ‘user-selectable ring counter’, set the
machine to answer incoming calls within 1 ring.
• If you are in TEL mode (manual reception) when the answering machine
is connected to your machine, you must switch off the answering
machine, or the outgoing message from the answering machine will
interrupt your phone conversation.
Stand-alone Fax 3.15
Receiving Manually in TEL Mode
You can answer calls using the handset, and start the machine to receive
a fax.
1. Press and hold down Rcv.Mode/Contrast repeatedly until the display
shows ‘TEL.’
2. When the telephone rings, pick up the handset and answer it.
3. If you hear a fax tone, or if the person on the other end asks you to
receive a document, press Start/Enter.
4. Replace the handset. The machine begins receiving and returns to
Standby mode when the reception is complete.
Receiving Manually Using an Extension
Telephone
This features works best when you are using an extension telephone
connected to the EXT. jack on back of your machine (see page A.1). You
can receive a fax from someone you are talking to on the extension
telephone without having to go to the fax machine.
1. When you receive a call on the extension phone and hear fax tones,
press the keys “ 9 ” (star nine star) on the extension telephone.
The machine receives the document.
Press the buttons slowly in sequence. If you still hear the fax tone
from the remote machine, try pressing “ 9 ” once again.
“ 9 ” is the remote receive start code preset at the factory. The
first and the last asterisks are fixed, but you can change the middle
number to whatever you choose. For more information, see page 3.5.
2. When you have finished speaking and receiving documents, replace
the handset of the extension telephone.
3.16 Stand-alone Fax
Making a Copy
Copying Overview
The resolution is automatically set to S.FINE while the copy feature is in
use. However, the contrast can be changed to produce optimal copy
quality for a particular document containing faint markings, dark image,
photographs, or other halftone images.
• Copy quantity : 1 to 99 copies of the document can be made.
• Custom sizing: You can reduce or expand the image size by 1%
increments from 50% to 200%.
• Print order and sorting : When the Collate Copy menu is set to YES,
the machine sorts the print jobs. All pages of the document are printed
in reverse order before the next copy is printed. For example, if you
copy a three-page job to print 2 copies, the machine prints page 3,
page 2, page 1, page 3, page 2, page 1.
Making a Single Copy
To make a single copy without setting options, take the following steps:
1. Load a document with the print side facing down.
2. Press Copy (Copy/Reprint on SF-535e) twice. Your machine starts
copying.
Stand-alone Fax 3.17
Using Advanced Copy Features
You can adjust the quantity, size, and print order for copying. Take the
following steps:
1. Load your document face down with the top edge first going into the
document feeder. If necessary, press Rcv. Mode/Contrast to change
the contrast. For details on the Contrast, see page 3.8.
2. Press Copy (Copy/Reprint on SF-535e). The display asks you to
enter the copy quantity (1 to 99).
3. If you need two or more copies, enter the desired number and press
Start/Enter.
4. If you want to reduce or expand the image size, enter the number of
the desired zoom rate (50 to 200), then press Start/Enter.
5. The display asks you to set the Collate Copy menu. Press ➛or ❿ to
choose YES or NO. Setting YES will reverse the print order and sort
the print job.
Example: 2 copies of a 3-page document
œ NO
œ YES
7. When the desired setting is selected, press Start/Enter or Copy
(Copy/Reprint on SF-535e) to begin the copying.
Note: Pressing Copy (Copy/Reprint on SF-535e)at any time begins the copy
operation immediately without displaying the remaining options.
3.18 Stand-alone Fax
Automatic Dialling
How To Enter a Name Using the Number Keys
As you perform various tasks, you will need to enter names and
numbers. For example, when you set up your machine, you have to
enter your name (or your company’s name) and telephone number.
When you store a one-touch dial or speed dial, you also enter the
telephone numbers and names.
When the display asks you to enter a name, the LCD display reads:
NAME:
Use the procedures described below to enter alphanumeric characters,
special symbols, or spaces.
Entering Alphanumeric Characters
You can also include special symbols (space, plus sign, etc.) in the name
by using the 0 key. See `Keypad Character Assignments’ on the next
page.
1. Locate the button labelled with the letter you want – then press the
button repeatedly until the correct letter appears in the display.
ABC
DEF
GHI
JKL
MNO
PQRS
TUV
WXYZ
Symbols
Stand-alone Fax 3.19
For example, to enter an ‘R’, press 7 (labelled PRQS). Each time you
press 7, the display shows a different letter–first ‘P’, then ‘Q’, ‘R’, ‘S’,
and finally ‘7.’
The letter appears on the display as shown below.
NAME:R
2. When the letter you want appears on the display, press another
number key labelled with the next letter you want.
If the next letter is printed on the same number button, move the
cursor right by pressing ❿, then press the button.
The blinking cursor moves right and the next letter appears on the
display.
NAME:RP
3. Select additional letters in the same way. When you have finished
entering the letters, press Start/Enter.
KEYPAD CHARACTER ASSIGNMENTS
Key
Assigned numbers, letters, or characters
Space ➝ 1
A ➝ B ➝ C ➝ 2
D ➝ E ➝ F ➝ 3
G ➝ H ➝ I ➝ 4
J ➝ K ➝ L ➝ 5
M ➝ N ➝O ➝ 6
P ➝ Q ➝ R ➝ S ➝ 7
T ➝ U ➝ V ➝ 8
W➝ X ➝ Y ➝ Z ➝ 9
+➝ - ➝ , ➝ . ➝ ‘ ➝ / ➝
3.20 Stand-alone Fax
➝ # ➝ & ➝ 0
Editing Name
If you make a mistake while entering a number or name, move the
cursor under the incorrect digit by ➛or ❿. Then, press the correct
number to change, or press Search/Delete to delete the number.
Inserting a Pause While Entering a Number
Some telephone systems require an access code (9, for example) and
listen for a second dial tone before dialling an outside number. In such
cases, you must insert a pause in the number when setting up a onetouch or a speed dial number.
To insert a pause, press Redial/Pause while entering the number.
When you dial a number, the dialling process pauses for a specified time
at the point where you pressed Redial/Pause.
For a longer pause, press Redial/Pause twice.
One-Touch Dialling
One-Touch dialling lets you use any of the 20 (19 on SF-535e) one-touch
buttons to automatically dial a number.
Storing a Number for One-Touch Dialling
1. Press and hold one of ten one-touch buttons for about 2 seconds. The
display shows `Txx:’, where `xx’ represents the selected one-touch
button number.
Txx:_
If a number has already been stored in the location you chose, the
display shows the number. To edit the number, see the next page.
If you press and hold the button used for group dial number, the
display shows ‘GROUP ASSIGNED’, then asks you to press another
one-touch button.
2. Enter the number you want to store by using the number keypad,
then press Start/Enter.
To insert a pause between numbers, press Redial/Pause; a ‘P’
appears on the display.
If you make a mistake while entering a number, press
Search/Delete and re-enter the correct number.
Stand-alone Fax 3.21
3. The display asks you to enter a name. For information on how to
enter names, see page 3.19.
Or, if you do not want to assign a name, skip this step.
4. Press Start/Enter when the name appears correctly or without
entering a name. The display asks you to press another one-touch
number.
5. To set another one-touch number, press the desired one-touch button
and repeat steps 2 through 4.
Or, to return to Standby mode, press Stop.
Editing a Number for One-Touch Dialling
1. Press and hold the one-touch button where the phone number has
been stored.
T01:025413000
2. Press ➛or ❿ to move the cursor to the desired number and edit the
number.
Note: When you press the speed dial number stored for group dial, the
display briefly shows ‘G-REGISTERED’ to indicate that the number is
used for group dial, then you can edit the number.
3. When you have finished editing, press Start/Enter.
Sending a Fax Using a One-Touch Number
1. Load the document face down with the top edge first going into the
document feeder.
2. Press the one-touch button where you stored a number. The number
will be automatically dialled and the document transmitted when the
remote fax machine answers.
3.22 Stand-alone Fax
Using Address Label
A One-touch label sheet is included with your machine. As you store
numbers in one-touch dial buttons, make a note of the numbers on the
label to remind you which number is stored in each position.
1. Remove the clear cover and
label.
2. Write information on the
label and replace the label
and cover.
You may want to use pencil
in case you wish to change
these numbers later.
Speed Dialling
You can store up to 80 numbers in 2-digit Speed Dial locations (01-80).
Storing a Number for Speed Dialling
1. Press and hold Speed(#) for about 2 seconds.
LOC. [01-80] ❿##
2. Enter a 2-digit location number (01 through 80) where you want to
store a number, then press Start/Enter.
If a number has already been stored in a location, the display shows
the number. To edit the number, see the next page.
3. Enter the number you want to store, then press Start/Enter.
Sxx:05512637522
where xx represents the
speed location you have
selected at step 2.
4. To assign a name to the number, enter the desired name. For
information on how to enter names, see page 3.19.
If you do not want to assign a name, skip this step.
Stand-alone Fax 3.23
5. Press Start/Enter when the name appears correctly or simply
without entering a name. The display asks you to select another
location.
6. To store more speed dial numbers, repeat steps 2 through 5.
Or,
To return to Standby mode, press Stop.
Editing a Number for Speed Dialling
1. Press and hold Speed(#) for 2 seconds.
2. Enter the 2-digit location number where the phone number you want
to edit has been stored, then press Start/Enter. The display shows
the number.
Sxx:05512637522
3. Press ➛ or ❿ to move the cursor to the desired number and edit the
number.
Note: When you press the speed dial number stored for group dial, the
display briefly shows ‘G-REGISTERED’ to indicate that the number is
used for group dial, then you can edit the number.
4. When you have finished editing, press Start/Enter.
Sending a Fax Using a Speed Number
1. Load the document face down with the top edge first going into the
document feeder.
2. Press Speed(#), then enter a 2-digit speed dial location number.
3. Press Start/Enter to dial the number. The number will be
automatically dialled and the document transmitted when the remote
fax machine answers.
3.24 Stand-alone Fax
Storing Automatic Dialling Number Using the
Phonebook on Your Computer
(SF-535e only)
When you install the printer’s software on your computer, the Phonebook
feature is automatically installed. With the Phonebook feature, you can
set up one-touch dial or 2-digit speed dial numbers in your computer
and download the information to your SF-535e machine.
Before using the Phonebook feature, you must install SmarThru
programme in your computer. Refer to the chapter 2, “Installing
Samsung Software.”
1. Start your Windows.
2. Click the Start menu, and select Programs from the Start menu.
3. Select Samsung SF-530 Series on the Programs menu, and select
Remote Control Panel.
4. The Remote Control Panel dialogue box appears.
Gets the Phonebook
numbers stored in
the SF-535e.
Selects the type
of automatic dial.
Downloads the
Phonebook numbers
to the SF-535e.
Select the desired
memory cell for the
Phonebook entry.
Stores a new number
or edits the selected
number.
Deletes the
selected number.
Deletes all the
Phonebook numbers.
Stand-alone Fax 3.25
5. If necessary, press Read to get the numbers currently stored in your
SF-535e machine. The one-touch or speed dial numbers will be
uploaded and displayed in the Remote Control Panel dialogue box.
6. Select the desired Phonebook number in the Phonebook list and click
Edit. The Edit dialogue box will appear.
7. Enter any name and number, and click OK to save the information
you just entered.
8. Repeat steps 6 and 7 to store more numbers.
9. When you have finished, you must click Write to download the
numbers to your SF-535e machine.
10. Click Exit.
3.26 Stand-alone Fax
Searching for a Number in the Memory
There are two ways to search for a number in the memory. You can
either scan from A to Z sequentially, or you can search using the first
letter of the name associated with the number.
Searching Sequentially through the Memory
1. Press Search/Delete on the front panel.
PRESS ➛, ❿, A-Z
2. Press ➛ or ❿ to scroll through the memory until you find the name
and number you want.
Pressing ➛ or ❿ allows you to search downward through the entire
memory in alphabetical order (from A to Z).
While searching through the machine’s memory, you will see that each
entry is preceded by one of three letters: ‘T’ for one-touch dial, ‘S’ for
speed, or ‘G’ for group dial number. These letters tell you how the
number is stored.
3. When the name and number you want appears on the display, press
Start/Enter to dial.
If a document is loaded, the document begins to be transmitted when
the remote fax machine answers the phone.
Searching with a Particular First Letter
1. Press Search/Delete, then press the button labelled with the letter
you want to search for. A name beginning with the letter appears on
the display.
For example, if you want to find the name ‘MOBILE,’ press the ‘6’
button, which is labelled with ‘MNO.’
2. Press ➛ or ❿ to display the next name in the list.
3. When the name and number you want appear, press Start/Enter to
dial.
Stand-alone Fax 3.27
Advanced Fax
Broadcasting
This feature will allow documents to be sent to multiple locations. After
sending, the documents are erased from the memory.
1. Load your document face down with the top edge first going into the
document feeder. And adjust the resolution and contrast, if necessary.
For details, see page 3.8.
2. Press Advanced FAX on the front panel. The display shows the first
menu; BROADCASTING.
3. Press Start/Enter to access the Broadcasting menu.
4. Enter the number of the remote machine using the number keypad.
You can also press a one-touch button including group dial buttons. If
not, press Speed(#), enter a 2-digit speed dial number, then press
Start/Enter. The stored number appears on the display.
5. Press Start/Enter to confirm the number. The display asks you to
enter another fax number.
6. If you want to send to more than one location, repeat steps 4 and 5.
Note: You cannot use Group dial numbers for another fax number.
Or,
To send to one location or when you complete the last fax number
setting, press Start/Enter.
3.28 Stand-alone Fax
7. The document will be scanned into memory. The display shows the
memory capacity and the number of pages being stored. The machine
begins sending the documents in order of the numbers you entered.
Notes:
• If ‘MEMORY FULL’ occurs while scanning into the memory, the display
will show:
JOB❿CANCEL❿DONE
Press ➛or ❿ to select the option you want. If you select Cancel,
broadcasting is cancelled. If you select Done, your machine performs
broadcasting only with the pages already scanned.
• If an error occurs while sending to a specific number, the machine
transmits the document to all the other numbers, then retries the number
that previously recorded an error. After completing transmission, your
machine prints the multi-communication report.
Delayed Fax
The SF-530 series can be set to send a fax at a future time.
1. Load your document face down with the top edge first going into the
document feeder. And adjust Resolution and Contrast, if necessary.
For details, see page 3.8.
2. Press Advanced FAX on the front panel. The display shows the first
menu; BROADCASTING.
3. Press ➛ or ❿ until ‘DELAYED FAX’ appears, and press Start/Enter to
access the Delayed FAX menu.
4. Enter the number of the remote machine using the ten number
keypad.
You can also press a one-touch button including group dial buttons. If
not, press Speed(#), enter a 2-digit speed dial number, then press
Start/Enter. The stored number appears on the display.
5. Press Start/Enter to confirm the number. The display asks if you
want to enter another fax number.
ENTER ANOTHER NO
Stand-alone Fax 3.29
6. If you want to send to more than one location, repeat steps 4 and
5.
Note: You cannot use Group dial numbers for another fax number.
Or,
To send to one location or when you complete the last fax number
setting, press Start/Enter.
7. The display asks you to enter a name. If you want to assign a
name to the transmission, enter the name. If not, skip this step.
For details on how to enter the name using the number keypad, see
page 3.19.
8. Press Start/Enter. The display shows the current time and asks
you to enter the time when the fax is to be sent.
TIME(10:30)=10:30
The current time
9. Enter the time by using the number keypad, then press
Start/Enter.
Enter the time in 24-hour format. For example, enter 2230 for
10:30 P.M. If you set a time earlier than the current time, the
document will be sent at that time on the following day.
10. The document will be scanned into memory. The display shows the
memory capacity and the number of pages being stored.
11. The machine returns to Standby mode and the display alternates
between messages to remind that you are in Standby mode and
that a Delayed Transmission is set.
Note: To cancel the operation reserved in memory, see ‘Cancelling a
Scheduled Operation’ on page 3.34.
3.30 Stand-alone Fax
Priority Fax
When the priority fax is enabled, a high priority document can be
transmitted ahead of reserved operations. The document is scanned into
the memory, then transmitted when the current operation is concluded.
In addition, a priority transmission will interrupt a broadcast operation
between stations (i.e., when transmission to station A ends, before
transmission to station B begins) or between redial attempts.
1. Load the document face down. If necessary, adjust Resolution, or
Contrast. For details, see page 3.8.
2. Press Advanced FAX on the control panel. The display shows the first
menu; BROADCASTING.
3. Press ➛ or ❿ until ‘PRIORITY FAX’ appears, then press Start/Enter
to access the Priority Fax menu.
4. Enter the number of the remote machine using the ten number
keypad.
You can also press a one-touch button including group dial buttons. If
not, press Speed(#), enter a 2-digit speed dial number, then press
Start/Enter. The stored number appears on the display.
5. Press Start/Enter to confirm the number. The display asks you to
enter a name.
6. If you want to assign a name to the transmission, enter the name.
If not, skip over this step.
For details on how to enter a name using the number keypad,
see page 3.19.
7. Press Start/Enter. The document will be scanned into memory. The
display shows the memory capacity and the number of pages being
stored.
8. The machine shows the number being dialled, then begins sending the
document.
Stand-alone Fax 3.31
Polling
What is Polling?
Polling is used when one fax machine requests another to send a
document. This is useful when the person with the original document is
not in the office. The person to receive the document calls the machine
holding the original and requests that the document be sent. In other
words, it “polls” the machine holding the original.
Polling Transmission
You can program the fax machine to send documents in your absence
when polled by a remote fax machine. A polling code is used to prevent
unauthorized polling of your machine. When you secure your machine in
this manner, only those who know the poll code can poll your machine.
1. Load your document face down with the top edge first going into the
document feeder, and adjust the resolution and contrast. For details,
see page 3.8.
2. Press Advanced FAX on the front panel. The display shows the first
menu; BROADCASTING.
3. Press ➛ or ❿ until ‘SEND POLLING’ appears, and press Start/Enter
to access the Send Polling menu.
4. The display asks you to enter a 4-digit poll code. The poll code is
preset to 0000 at the factory which represents no poll code.
POLL CODE [0000]
5. To use a poll code, enter the 4-digit code (except for 0000), then
press Start/Enter. Or,
If you do not want to secure the transmission with a poll code, press
Start/Enter when the display shows 0000 for the poll code, or press
0000.
6. The display asks you to store the document in the machine’s bulletin
memory.
BULLETIN❿YES❿NO
3.32 Stand-alone Fax
7. Press ➛ or ❿ to highlight YES or NO, then press Start/Enter.
If you want to store the document in the bulletin board memory,
select YES. More than one remote station can poll that document from
your machine.
If not, the document will be automatically erased after being polled by
a remote machine.
8. The machine stores the document in memory. The display counts the
number of pages being stored in memory and the memory capacity
remaining.
The machine returns to Standby mode and the display shows a
reminder that a Polling Transmission is set. The machine automatically
switches to FAX mode (automatic receiving) when set to be polled.
Polling Reception
You can set your machine to automatically receive documents from
one or more unattended remote fax machines. This feature permits
unattended polling in the evening hours when telephone rates are lower.
Note: The remote machine must be ready for polling.
1. Press OHD/V.Req or pick up the handset and when you hear a dial
tone, call the remote fax machine.
2. When you hear the fax tone, press Advanced FAX. Then, ‘RECEIVE
POLLING?’ appears.
3. Press Start/Enter. The display asks you for a 4-digit code. Poll code
‘0000’ represents no code.
4. If the remote machine is secured with a poll code, you must enter
the correct code, and press Start/Enter. Or,
If the remote machine is not secured with a poll code, press
Start/Enter to accept [0000] which represents no code.
5. The machine begins to receive polling.
Notes:
• To cancel the operation, press Stop at any time.
• Not all fax machines have polling capability, and polling incompatibility
can occur between different manufacturers.
Stand-alone Fax 3.33
Adding Documents To a Scheduled Operation
You can add documents to the delayed transmission previously reserved
in memory.
1. Load the document face down, and adjust Resolution, or Contrast, if
necessary. For details, see page 3.8.
2. Press Advanced FAX on the front panel. The display shows the first
menu; BROADCASTING.
3. Press ➛ or ❿ until ‘ADD SCHEDULE’ appears, and press Start/Enter.
The display shows the operation, time and name currently reserved in
memory.
4. Press ➛ or ❿ repeatedly until you find the operation to which you
want to add documents, then press Start/Enter.
The machine automatically and stores the documents in memory, and
the display shows the memory capacity and the number of pages.
5. After storing, the machine displays the total number of pages, then
returns to Standby mode.
Cancelling a Scheduled Operation
1. Press Advanced FAX on the front panel. The display shows the first
menu; BROADCASTING.
2. Press ➛ or ❿ until ‘CANCEL SCHEDULE’ appears, and press
Start/Enter. The display shows the operation, time and number
currently reserved in the memory.
3. Press ➛ or ❿ repeatedly until you find the operation you want to
cancel, then press Start/Enter. The display asks you to confirm your
selection.
4. Press Start/Enter to cancel the selected operation. The operation is
deleted from memory.
3.34 Stand-alone Fax
Additional Functions
Sending a Flash
Some special phone services require a switch-hook signal for proper
operation. For example, if you have call-waiting, you can put a call on
hold and take a second call on the same line by pressing Recall(R or
Flash)/Status.
1. When you are on the telephone and hear the call waiting signal,
press Recall(R or Flash)/Status once. The first caller is on hold
and you are speaking to the second caller.
2. Press Recall(R or Flash)/Status again to talk to the first caller again.
Note: If you do not have a special service that uses the switch-hook signal,
do not press Recall(R or Flash)/Status during a call. If you do, you
could disconnect the line.
Monitoring a Dual Job Status
Your machine can perform more than one of many functions
simultaneously. For example, you can;
• Receive a fax into the memory while making a copy.
• Store a fax document for later transmission while printing an incoming
fax.
When the machine performs dual tasks, press Recall(R or Flash)/Status
to see the current status on the display of the other operation. Each time
you press Recall(R or Flash)/Status, the current status of the two
operations displays alternatively.
Stand-alone Fax 3.35
Forwarding Received Faxes
You can forward all faxes which you receive during the specified period to
a specified remote station. This can be useful when you are out of your
work station and want to receive your faxes through another station.
Setting Time and Destination for Forwarding Faxes
To forward the received fax, you must define the remote fax machine
where the fax is to be sent and the start time and end time of a period
when the Fax Forward feature operates.
1. Press and hold down Fax Forward for about 2 seconds on front panel.
2. Enter the number of a designated fax machine to where the faxes are
delivered using the ten number keypad.
You can also use one of one-touch dial button or a speed dial number.
Note: You cannot use the Group dial number for forwarding a fax.
3. When the correct number displays, press Start/Enter.
The displays prompts you to enter the start time.
4. Enter the date and time when the Fax Forwarding feature starts to
operate and press Start/Enter.
The displays prompts you to enter the end time.
5. Enter the date and time when the Fax Forwarding feature ends and
press Start/Enter.
Turning the Fax Forwarding Feature On or Off
Press Fax Forward on front panel to turn this feature on or off.
• If the LED is on, Fax Forwarding activates. All faxes delivered to your
machine during the specified period will be automatically forwarded to a
registered station.
• If the LED is off, Fax Forwarding deactivates.
Notes:
• If an error occurs during forwarding a fax, your machine will
automatically redial the number every three minutes up to a maximum of
two times, just like normal fax operation.
• The Sending Confirmation report showing time when faxes are
forwarded, the designated fax number, the transmission result, the
contents of the fax and so on will automatically print right before the end
time.
3.36 Stand-alone Fax
Toll Save Fax
The Toll Save Fax feature will save your toll by storing the document in
memory and sending it at the specified time during the toll save time
slot, which is a period of time when your toll for the telephone call is
reduced.
Setting Time for Toll Save Fax
1. Press and hold down Toll on the front panel.
The display asks to enter the time when the fax is to be sent.
TIME 01:30
The current time or
the time you have set
previously
2. Enter the time in 24-hour format using the number keypad.
Note: Toll save time slot may vary depending on the countries. Contact
your telephone company.
3. Press Start/Enter when the correct time displays.
The displays shows briefly the time you have set, then returns to
Standby mode.
Sending a Toll Save Fax
1. Load your document face down with the top edge first going into the
document feeder. And adjust the resolution and contrast, if necessary.
For details, see page 3.8.
2. Press Toll on the front panel. The display asks you to enter the fax
number where the fax is to be sent.
Note: If you have not set the toll save time, the display prompts you to
set the time.
3. Enter the number of the remote machine using the ten number
keypad.
You can also press a one-touch button including group dial buttons.
If not, press Speed(#), enter a 2-digit speed dial number, then press
Start/Enter. The stored number appears on the display.
4. Press Start/Enter to confirm the number. The display asks if you
want to enter another fax number.
Stand-alone Fax 3.37
5. If you want to send to more than one location, repeat steps 3 and 4.
Note: You cannot use Group dial numbers for another fax number.
Or, to send to one location or when you complete the last fax number
setting, press Start/Enter.
6. The document will be scanned into memory. The display shows the
memory capacity and the number of pages being stored.
7. The machine returns to Standby mode and the display alternates
between messages to remind that you are in Standby mode and that
a Toll Save fax is scheduled.
The scanned document will be sent at the time which you have
defined.
Notes:
• To cancel the Toll Save fax operation reserved in memory, see
‘Cancelling a Scheduled Operation’ on page 3.34.
• When a toll save fax is scheduled, you cannot set another one.
Printing Reports
You can print help and reports containing useful information.
Notes: The list you have set to print out automatically will not print out
when there is no paper loaded or a paper jam has occurred.
Help
Shows the machine’s basic functions and commands and can be used as
a quick reference guide.
Sent Journal
Shows information concerning fax transmission activities recently made.
Received Journal
Shows information concerning fax reception activities recently made.
Phonebook
Lists all numbers currently stored in memory as One-touch dial numbers,
Speed dial numbers, and Group dial numbers.
3.38 Stand-alone Fax
Sending Confirmation
Shows the fax number, the number of pages, elapsed time of the
operation, the communication mode, and the communication results.
You can print the this confirmation report in one of the following ways
according to your setting in System Setup(see page 3.3):
• Automatically after each transmission (ON)
• Automatically only if an error occurs during transmission (ERROR)
• No report printed at all (OFF). You can print this report manually.
Schedule Information
Shows the document currently stored for Delayed transmission, Priority
transmission, Broadcasting, Send polling and Toll Save fax. The list
shows the starting time, type of operation, etc.
System Data List
Shows the status of the user-selectable options. After you change any
setting, print this list to confirm your changes.
E-mail Information (on SF-535e only)
Lists users’ information you have registered, such as ISP name, ISP
password, POP3 server, SMTP server, user’s name, and so on. To print
this list, see page 4.7.
E-mail Address Book (on SF-535e only)
Lists all e-mail addresses currently stored in your machine.
Multi-Communication Report
Is printed automatically after sending documents to or receiving
documents from more than one location.
Callback Message
Is printed out automatically when you do not respond to a remote
operator’s Voice Request.
Power Failure Report
Is printed out automatically when power is restored after a power failure.
This report shows data erased by the power failure.
TO PRINT LISTS
1. Press Report/Help on the front panel. The display shows the first
menu.
HELP
2. Press ➛ or ❿ until you find the list you want to print, then press
Start/Enter. The selected list will be printed.
Stand-alone Fax 3.39
Group Dialling (for Multi-Address Transmission)
Multiple one-touch and speed dial numbers can be registered as a group.
By using the group number, you can send a document to multiple parties
in a single operation. The machine will dial the remote numbers in stored
sequence. If the number is busy, the machine will dial the next stored
number. After dialing all of the stored numbers, the unit will
automatically redial any number that was busy. Before you can use this
feature, you must program the group numbers desired.
Storing One-Touch or Speed Dial Numbers for Group
Dialing
1. Press Setup on the front panel.
The display shows the first menu; FAX NUMBER/NAME.
2. Press ➛ or ❿ until ‘GROUP DIAL SETUP’ appears, and press
Start/Enter.
3. Press one of the 20 (19 on SF-535e) one-touch buttons that you want
to use for group dial.
4. The display asks you to confirm that you use this button for group
dialing.
GROUP NO.: T15
Press Start/Enter to confirm.
If you do not want to use the one-touch number, press Stop.
Then,press another one-touch button.
Note: If the button you chose has already been used for one-touch
dialing or group dialing, the display warns the one-touch number
is used.
T15 USED !
Then you are allowed to select ‘OTHER’ or ‘RENEW’ by pressing
➛ or ❿. To replace that number and continue, select RENEW
and to start over with a different location, select OTHER. When the
desired option is displayed, press Start/Enter.
3.40 Stand-alone Fax
5. The display asks you to press a one-touch button or to enter a 2-digit
speed dial number that you wish to include in the group.
6. Press a one-touch button where the fax number you wish to include in
the group is stored.
Or,
Enter a 2-digit speed dial location where the fax number you wish to
include in the group is stored.
7. Press Start/Enter. The display shows the fax number which was
stored in the selected location.
8. Repeat step 6 to 7 to enter additional numbers into the selected
group.
9. Press Start/Enter when you have entered all the desired
destinations. The display asks you to enter a name.
10. To assign a name to the group, enter the desired name. See page
3.19 for entering letters.
Or,
If you do not want to assign a name, skip this procedure.
11. Press Start/Enter. The display asks you to select a one-touch
number for another group dial.
12. To continue storing, press the wanted one-touch button and repeat
steps 4 through 11.
13. To stop storing, press Stop. The display returns to Standby mode.
Note: You cannot include one group dial number in another group dial
number.
Stand-alone Fax 3.41
Editing Group Dial Numbers
You can edit one-touch or speed dial numbers stored for group dialling.
1. Press Setup on the control panel.
The display shows the first menu; FAX NAME/NUMBER.
2. Press ➛or ❿ until you find ‘GROUP DIAL SETUP’, then press
Start/Enter.
3. Press the one-touch group dial button used for the group dial
number you want to edit.
4. Press ➛or ❿ to select the option you want, then press Start/Enter.
Select MEMBER ADD to add a number, and enter as many numbers
as needed. To stop entering numbers, press Start/Enter. Note that
you cannot include one group number in another group dial number.
Select MEMBER DELETE to delete a number. When the number that
you want to delete is displayed, press Start/Enter.
5. When you are finished editing, press Stop.
Sending a Fax Using Group Dialing
(Multi-Address Transmission)
You can use Group Dialling for the Delayed Transmission or Memory
Transmission.
Follow the procedure of the desired operation (Broadcasting transmission
- p.3.28, Delayed transmission - p.3.29, Priority transmission - p.3.31
and Toll Save transmission - p.3.37). When the display requests you to
enter the remote fax number, press the one-touch button where you
stored the group number. You can use only one group number for each
operation. Continue the procedure to complete the desired operation.
The machine automatically scans the document into memory and dials
each of the numbers included in the group.
3.42 Stand-alone Fax
Memo
4
chapter
Samsung SF-535e machine allows you to send or receive a
document as a e-mail message without PC.
Topics included in this chapter are:
◆ About the E-mail Fax
◆ Configuring E-mail Information
◆ Setting up E-mail Address Book
◆ Sending an E-mail Fax
◆ Receiving an E-mail Fax
About the E-mail Fax
The E-mail fax function allows you with Internet electronic mail access to
send or receive faxes right from your SF-530 series without going to the
PC.
• You can send your document as an e-mail message as though sending
to a regular fax machine. Your document is sent to the recipient’s
e-mail box in the TIFF format which is a format designed specifically
for faxes as an attachment.
• You can have your e-mail messages delivered to your machine. During
the registration process, you choose the e-mail address, that you
would like to assign to your fax machine. When someone sends an
e-mail to your address, it will delivered to your fax machine.
Note: To configure the Internet gate for using the E-mail function, you
must enter your e-mail address, SMTP/POP3 server address, POP3
account name, password and so on. Your ISP (Internet Service
Provider) must give you this information. Ask your ISP or on-line
service provider about the Internet gate configuration.
E-mail Fax
4.1
Configuring E-mail Information
To receive or send a e-mail through your SF-530 series, you must
configure e-mail information about the Internet gateway you use for email transmission and reception.
You have two options to configure e-mail information:
• Auto Setup: You can select one of the predefined ISP (Internet
Service Provider) servers. Using this option, you cannot
delete the registered information.
• Manual Setup: You can manually register information of any ISP
servers. Using this option, you cannot delete the
registered information.
Up to 10 users can be registered in your machine.
Configuring Auto Setup Information
1. Press E-mail on the front panel and hold down for about 2 seconds.
The display shows the first menu; SETUP E-MAIL.
2. Press Start/Enter to access the Setup E-mail menu.
The display shows ‘AUTO SETUP.’
3. Press Start/Enter to access the Auto Setup menu.
The display asks you to select the memory cell for your e-mail
information showing the first available cell number.
INPUT NO[1-10]1
4. Enter the number of the desired memory cell.
5. Select the desired one of the predefined ISPs, and press Start/Enter.
6. The display shows the first setup item, ‘ISP USER ID’ briefly, then
prompts you to enter the parameters. Enter the parameters and press
Start/Enter. The display automatically goes to next item.
• ISP USER ID: Enter the login ID for connecting to the ISP.
• ISP PASSWORD: Enter the login password for connecting to the
ISP.
• POP3 USER NAME: Enter the user name of the POP3 server.
• POP3 PASSWORD: Enter the password of the POP3 server.
• YOUR NAME: Enter your name.
• MAIL ADDRESS: Enter your e-mail address.
4.2
E-mail Fax
Notes:
• When entering text, press 0 to enter symbols or special character sets
for e-mail address. The available characters are @, .com, ., /, .co.kr,
.net, .org, .org.kr, +, -, ,, ‘, , #, &, 0.
• If you does not enter the parameter for any item and press Start/Enter,
your machine sounds a error beep and prompts to enter.
• If you enter Stop while entering, the display confirms your selection.
Press Start/Enter to stop entering, and the information you have
entered will be erased. Press Stop to return to the item where you
were previously and continue registering.
7. When you have finished entering the parameter for the last setup item
and press Start/Enter, the display automatically goes to Standby
mode.
Configuring Manual Setup Information
1. Press E-mail on the front panel and hold down for about 2 seconds.
The display shows the first menu; SETUP E-MAIL.
2. Press Start/Enter to access the Setup E-mail menu.
3. Press ➛or ❿ until you find ‘MANUAL SETUP’ and press Start/Enter.
The display asks you to select the memory cell for your e-mail
information showing the first available cell number.
INPUT NO[1-10]2
4. Enter the number of the desired memory cell.
5. The display shows the first setup item, ‘PROVIDER NAME.’ briefly, then
prompts you to enter the parameters. Enter the parameters and press
Start/Enter. The display automatically goes to next item.
• PROVIDER NAME: Enter the name of your ISP.
• DIAL UP NO.: Enter the dial-up number of the ISP.
• ISP USER ID: Enter the login ID for connecting to the ISP.
• ISP PASSWORD: Enter the login password for connecting to the
ISP.
• POP3 SERVER: Enter the domain name of the POP3 server.
• POP3 USER NAME: Enter the login name of the SMTP server.
• POP3 PASSWORD: Enter the login password of the POP3 server.
E-mail Fax
4.3
• SMTP SERVER: Enter the domain name of the SMTP server.
• YOUR NAME: Enter your name.
• MAIL ADDRESS: Enter your e-mail address.
Notes:
• When entering text, press 0 to enter symbols or special character sets
for e-mail address. The available characters are @, .com, ., /, .co.kr,
.net, .org, .org.kr, +, -, ,, ‘, , #, &, 0.
• If you does not enter the parameter for any item and press Start/Enter,
your machine sounds a error beep and prompts to enter.
• If you enter Stop while entering, the display confirms your selection.
Press Start/Enter to stop entering, and the information you have
entered will be erased. Press Stop to return to the item where you
were previously and continue registering.
6. When you have finished entering the parameter for the last setup item
and press Start/Enter, the display automatically returns to Standby
mode.
Editing E-mail Information
1. Press E-mail on the front panel and hold down for about 2 seconds.
The display shows the first menu; SETUP E-MAIL.
2. Press Start/Enter to access the Setup E-mail menu.
The display shows ‘AUTO SETUP.’
3. Press ➛or ❿ until you find ‘MANUAL SETUP’ and press Start/Enter.
4. Enter the number of the desired memory cell where the information
you want to edit is registered.
5. The display shows the registered information. Change the parameters
in the same way as configuring.
Press ➛or ❿ to move the cursor to the character you want to delete
and press Search/Delete to delete it. Then, enter the correct
character.
6. When you have finished entering the parameter for the last setup item
and press Start/Enter, the display automatically returns to Standby
mode.
4.4
E-mail Fax
Deleting E-mail Information
You can delete registered information only using the Manual Setup
option.
1. Press E-mail on the front panel and hold down for about 2 seconds.
The display shows the first menu; SETUP E-MAIL.
2. Press Start/Enter to access the Setup E-mail menu.
3. Press ➛or ❿ until you find ‘MANUAL SETUP’ and press Start/Enter.
The display asks you to select the memory cell for your e-mail
information showing the first available cell number.
4. Enter the number of the desired memory cell where the information
you want to delete is registered.
5. When the display shows the provider name, press Search/Delete
repeatedly to delete the provider name and press Start/Enter.
6. The display asks you if you want to delete the e-mail information.
Press Start/Enter to confirm.
7. The e-mail information is cleared and the display automatically returns
to Standby mode.
Configuring E-mail Information on Your Computer
Using the Phonebook programme on your PC, you can easily configure,
edit, and delete e-mail information. You can download your input to the
SF-535e machine and get information from SF-535e to the PC.
Before using the Phonebook feature, you must install SmarThru
programme in your computer. Refer to the chapter 2, “Installing
Samsung Software.”
1. Start your Windows.
2. Click the Start menu, and select Programs from the Start menu.
3. Select Samsung SF-530 Series on the Programs menu, and select
Remote Control Panel.
E-mail Fax
4.5
4. When the Remote Control Panel dialogue box opens, click the E-Mail
Setup tab.
Select the desired
memory cell for the
e-mail information.
Gets the e-mail
information stored
in the SF-535e.
Stores a new
information or edits the
selected information.
Downloads the
e-mail information
to the SF-535e.
Deletes the selected
e-mail information.
Deletes all the e-mail
information.
5. If necessary, press Read to get the e-mail information currently
registered in your SF-535e. The information will be uploaded and
displayed in the Remote Control Panel dialogue box.
6. Select the desired address number in the list and click Edit. The
Server Properties dialogue box will appear.
7. Fill in each of the input fields, and click OK to save the information
you just entered.
4.6
E-mail Fax
8. Repeat steps 6 and 7 to store more numbers.
9. When you have finished, you must click Write to download the
information to your SF-535e.
10. Click Exit.
Setting Default ISP
If you set your e-mail information to your default ISP, your machine
automatically use it when you receive or send an e-mail. Doing so saves
you selecting e-mail information manually.
1. Press E-mail on the front panel and hold down for about 2 seconds.
The display shows the first menu; SETUP E-MAIL.
2. Press Start/Enter to access the Setup E-mail menu.
3. Press ➛or ❿ until you find ‘DEFAULT ISP’ and press Start/Enter.
4. Press ➛or ❿ until you find the desired user name for default ISP.
Selecting OFF does not use the default ISP.
5. Press Start/Enter. The setting is saved and the display return to
Standby mode.
Printing E-mail Information
After registering information, you can print the E-mail Information list to
check if you configured the information correctly.
1. Press Report/Help on the front panel. The display shows the first
menu; HELP.
2. Press ➛or ❿ until ‘EMAIL INFORM’ appears, then press Start/Enter.
3. Press ➛or ❿ to select ‘ALL’ or ‘SELECT’ and press Start/Enter.
Selecting ALL prints information of all registered users. The list shows
only the provider name, user’s name and e-mail address.
Selecting SELECT prints information of the selected users. Select the
desired user using ➛or ❿ and press Start/Enter.
4. Your machine prints out the list.
E-mail Fax
4.7
Setting up E-mail Address Book
You can save the frequently used e-mail address in your machine into
the 19 one-touch button on the front panel so that you can easily select
e-mail address when sending an e-mail fax.
Storing a E-mail Address
1. Press E-mail on the front panel and hold down for about 2 seconds.
The display shows the first menu; SETUP E-MAIL.
2. Press ➛or ❿ until you find ‘SETUP ADDR. BOOK’ and press
Start/Enter.
PRESS ONE-TOUCH
3. Press the desired one of 19 one-touch buttons.
4. Enter the recipient’s e-mail address, and press Start/Enter.
5. Enter the recipient’s name, and press Start/Enter.
6. To set another e-mail address, repeat steps 3 through 5.
Or, to return to Standby mode, press Stop.
Editing or Deleting a E-mail Address
1. Press E-mail on the front panel and hold down for about 2 seconds.
The display shows the first menu; SETUP E-MAIL.
2. Press ➛or ❿ until you find ‘SETUP ADDR. BOOK’ and press
Start/Enter.
3. Press the one-touch button where the address you want to edit or
delete is stored.
4. When the display shows the address, change it as needed, or delete it
by pressing Search/Delete, and press Start/Enter.
5. If you want to edit or delete another address, repeat step 3 and 4.
Or, if you want to stop, press Stop.
4.8
E-mail Fax
Setting up E-mail Address Book on Your Computer
Using the Phonebook programme on your PC, you can easily set up email address book. You can download your input to the SF-535e machine
and get addresses from SF-535e to the PC.
Before using the Phonebook feature, you must install SmarThru
programme in your computer. Refer to the chapter 2, “Installing
Samsung Software.”
1. Start your Windows.
2. Click the Start menu, and select Programs from the Start menu.
3. Select Samsung SF-530 Series on the Programs menu, and select
Remote Control Panel.
4. When the Remote Control Panel dialogue box opens, click the E-Mail
Addresses tab.
Select the desired
memory cell for the
e-mail address.
Gets the e-mail
addresses stored in
the SF-535e.
Stores a new e-mail
address or edits the
selected e-mail address.
Downloads the e-mail
addresses to the
SF-535e.
Deletes the selected
e-mail address.
Deletes all the e-mail
addresses.
E-mail Fax
4.9
5. If necessary, press Read to get the e-mail addresses currently stored
in your SF-535e. The addresses will be uploaded and displayed in the
Remote Control Panel dialogue box.
6. Select the desired address number in the list and click Edit. The Edit
dialogue box will appear.
7. Fill in each of the input fields, and click OK to save the address you
just entered.
8. Repeat steps 6 and 7 to store more addresses.
9. When you have finished, you must click Write to download the
address book to your SF-535e.
10. Click Exit.
4.10 E-mail Fax
Sending an E-mail Fax
1. Load your document face down with the top edge first going into the
document feeder. And adjust Resolution and Contrast, if necessary.
For details, see page 3.8.
2. Press E-Mail on the front panel. The display shows ‘E-MAIL SEND’
briefly.
3. If you did not set the default ISP, the display shows the available
information.
E01:HANSEM
Press ➛or ❿ until your name appears and press Start/Enter.
If you have set the default ISP, it is automatically selected and you
cannot see the display above. Just go to step 4.
Note: If the multiple users are using the SF-535e, do not set the default
ISP, or the default ISP must be changed each time the other
users send or receive an e-mail fax.
4. Enter the subject of your e-mail and press Start/Enter.
5. Enter the recipient’s e-mail address and press Start/Enter.
You can press appropriate one-touch button, or press Search/Delete
and ➛or ❿ to scroll through the e-mail address book.
6. If you want to add more addresses, repeat step 5.
Or, if you want to begin transmission immediately, press Start/Enter.
E-mail Fax 4.11
Receiving an E-mail Fax
1. Pull the paper output tray completely and make sure that the print
media is loaded in the paper input tray.
2. Press E-Mail on the front panel. The display shows ‘E-MAIL RECEIVE’
briefly.
3. If you did not set the default ISP, the display shows the available
information.
E01:HANSEM
Press ➛or ❿ until your name appears and press Start/Enter.
If you have set the default ISP, it is automatically selected and you
cannot see the display above.
Note: If the multiple users are using the SF-535e, do not set the default
ISP, or the default ISP must be changed each time the other
users send or receive an e-mail fax.
4. Your machine begins to receive e-mail(s) and prints the contents.
4.12 E-mail Fax
Setting Automatic E-mail Reception
You can set your machine to receive the e-mail fax automatically at
specified interval.
1. Press E-mail on the front panel and hold down for about 2 seconds.
The display shows the first menu; SETUP E-MAIL.
2. Press ➛or ❿ until you find ‘E-MAIL AUTO POLL’ and press
Start/Enter.
3. Press ➛or ❿ to select ON, then press Start/Enter.
Selecting OFF does not automatically receive e-mail faxes.
4. If you did not set the default ISP, select the user name by pressing
➛or ❿ until your name appears and press Start/Enter.
5. Enter the Start time for automatic reception using the number
keypad, and press Start/Enter.
TIME(16:45)16:45
The current time or
the time you have set
previously
6. Enter the Stop time for automatic reception using the number keypad,
and press Start/Enter.
7. Enter the desired interval how often the machine checks your mail
box, and press Start/Enter.
8. The E-mail button lights up and the machine returns to Standby
mode.
The machine will automatically check out your mail box regularly at
the interval you have set and retrieve the newly received e-mail(s).
E-mail Fax 4.13
5
chapter
Read this chapter to learn how to select and load print media
and how to use the print settings.
The topics included in this chapter are:
Print Media
◆ Selecting Print Media
◆ Using the Automatic Paper Input Tray
◆ Using the Manual Paper Input Tray
◆ Specialty Paper Guidelines
Printing
◆ Printing a Document
◆ Cancelling a Print Job
◆ Printing Help
◆ Reprinting a Last Page
◆ Printing Several Pages Per Sheet
◆ Scaling Your Document
◆ Fitting Your Document to a Selected Paper Size
◆ Printing Posters
◆ Printing Watermarks
◆ Using Page Overlays
◆ Printing in a Network Environment
Print Media
Selecting Print Media
The type of media you select affects the performance and print quality.
Selecting Media Types
Most photocopy paper, postcards, index cards, transparencies, envelopes,
and labels will work your printer, particularly paper that is marked for
use in laser printers. For the best results, use one of the papers
developed especially for an laser printer.
What to Consider
• Desired outcome. The paper you choose should be appropriate for
the project. For example, use greeting card paper when making party
invitations.
• Size. Choose any size paper that fits easily within the paper adjusters
of the printer.
• Weight. Use 20~24-pound or 75~90 g/m2 plain paper for
multipurpose, everyday use.
• Brightness. Some papers are whiter than others and produce sharper,
more vibrant colors. Use premium photo paper for documents with
photographs. Use white paper for documents with any other pictures.
• Surface smoothness. The smoothness of the paper affects how crisp
the printing looks on the paper. Glossy, coated paper works well for
pictures and charts where you want crisp lines.
Get the Right Paper
Your Samsung SF-530 series is designed to work well on most common
office paper types and with quality 25% cotton bond paper. Because your
printer uses toner to produce an image, paper that accepts toner
produces the best results. Be sure to test a variety of paper types before
buying large quantities.
Printing
5.1
Paper that Might Not Work
• Highly textured stock, such as linen, may not print evenly because the
toner can bleed.
• Extremely smooth, shiny, or coated papers not specifically designed for
laser printers can jam the printer and repel toner.
• Multi-part forms, such as duplicate or triplicate forms can wrinkle and
jam; the toner is also more likely to smear.
• Paper in poor condition — with tears, dust, wrinkles, curled or bent
edges, or that doesn’t lie flat can jam the printer.
• Envelopes with thick or crooked edges; envelopes that are damaged,
curled, wrinkled, or irregularly shaped; envelopes that are shiny or
embossed; or envelopes with clasps or windows.
Selecting Media Sizes
The paper input tray can hold up to 150 sheets of 20 Ib (75 g/m2)
paper. The single-sheet manual input tray is designed to hold one sheet.
Both can be adjusted to hold media measuring from 3 by 5 inches
(76.2 by 127 mm) to 8.5 by 17 inches (216 by 432 mm). This
includes, but is not limited to, the following paper and envelope sizes:
•A4:
8.25 by 11.75 in; 210 by 297 mm
•A5:
5.82 by 8.25 in; 148 by 210 mm
•A6:
4.12 by 5.82 in; 105 by 148 mm
•B5:
7.16 by 10.12 in.; 182 by 257 mm
•Letter:
8.5 by 11 in; 216 by 279 mm
•Folio:
8.5 by 13 in; 216 by 330 mm
•Legal:
8.5 by 14 in; 216 by 356 mm
•Executive:
7.25 by 10.5 in; 184 by 267 mm
•No.10 Envelopes:
4.12 by 9.5 in; 105 by 241 mm
•DL. Envelopes:
4.33 by 8.66 in.; 110 by 220 mm
•C5 Envelopes:
6.38 by 9.01 in.; 162 by 229 mm
•C6 Envelopes:
4.49 by 6.38 in.; 114 by 162 mm
•B5 Envelopes:
6.93 by 9.84 in.; 176 by 250 mm
•Monarch Envelopes: 3.87 by 7.5 in; 98.5 by 190.5 mm
•Other Custom Size
Note: Insert all media vertically (portrait orientation) into the paper input
tray or single-sheet manual input tray. To print horizontally (landscape
orientation), make this selection through software. Do not print on
paper smaller than 3 by 5 inches (76.2 by 127 mm).
5.2
Printing
Using the Automatic Paper Input Tray
You can stack paper or transparencies in the automatic paper tray to
feed automatically. The automatic tray can hold a maximum of 150
sheets of plain paper. The maximum capacity may be reduced depending
on the thickness.
For best results, adjust the paper settings each time you change paper
(see page 5.10).
Note: If you experience feeding problems, try printing one at a time from
the manual input tray. See page 5.6.
1. Pull the paper input support completely out of the unit.
2. Prepare the print material for loading.
• For paper:
- Flex or fan the paper back and forth. Do not fold or crease the
paper. Straighten the edges on a level surface.
Printing
5.3
• For transparencies:
- Hold the transparencies by the edges and avoid touching the print
side.
- Fan the stack of transparencies to prevent feeding failures.
Be careful not to scratch or leave fingerprints on the print sides.
3. Load the print material into the paper tray. Load only as much paper
as will fit beneath the lip protruding from the paper-length adjuster.
Neatly stacking the paper before loading will help prevent print
problems. Do not mix types. See the following directions to load each
type of print material.
• Load paper with the print side facing up.
• Load transparencies face up with the adhesive strip on top
going into the tray first.
5.4
Printing
• Load letterhead paper face up with the top of the page going
into the tray first.
LET
TE
RHE
AD
4. Slide both paper adjusters to fit against the paper’s edges. Ensure
the paper line flat in the tray.
Print Side Up
Most papers prints better on one side than on the other. This is
especially true for coated or specially treated paper. The print side is
usually indicated on the paper package. Be sure to insert the paper into
the paper tray of the printer with the print side up.
Printing
5.5
Using the Manual Paper Input Tray
To load a single envelope, card stock, or specialty paper, use the manual
paper input tray. When you use the manual input tray, you must feed
one piece of media at a time. Manual feeding is helpful when printing on
heavy paper or when experiencing paper jam with the automatic paper
input tray.
Manual paper
input tray
Notes:
• Make sure that you select the Manual for Paper Source and the correct
paper size and type from your software application before starting your
print job. See page 5.10.
• When you use the manual paper tray, the paper must loaded in the
automatic paper tray. By doing so, you can prevent the paper jam which
might occur in the manual tray.
1. Place the print media in the manual input tray with print side facing
up and adjust the paper guides to the width of the print media.
• Load a sheet of the envelope with the flap side facing away from
you. Make sure that the stamp area is at the top left and the end of
the envelope with stamp area enters the tray.
5.6
Printing
• Load a sheet of the label with the adhesive backing facing away
from you.
• Load a sheet of the card stock with print side up, short edge
first.
2. In your computer, start printing of the document. the display on the
front panel displays ‘PC PRINTING...’ and ‘PRESS START.’
3. Press Start/Enter to start manual feeding. If you have more than
one page to print, press Start/Enter for each page.
Start/Enter
Printing
5.7
Specialty Paper Guidelines
• Read all instructions that come with special paper for important
information regarding how to achieve the highest print quality.
• It is recommended to feed one sheet at a time for special paper types.
• For transparency film, follow these guidelines:
- Let printed sheets of film dry completely before storing.
- When a sheet of film has dried completely, cover its printed side with
a sheet of plain (not coated) paper before storing; This is
recommended even if placed in a clear file or plastic holder.
- Do not leave the film in the paper tray for long periods of time as
dust and dirt may accumulate, resulting in poor copy quality.
- To avoid fading, do not expose the printed film to prolonged direct
sunlight.
- Store unused papers and films flat. Do not remove papers from their
protective packaging until ready for use.
- Store unused film at temperatures between 59oF to 86oF (15oC to 30
C). The relative humidity should be between 10% and 70%.
• For labels, follow these guidelines:
- Verify that the labels’ adhesive material can tolerate fusing
temperature of 200°C (392°F) for 0.1 second.
- Make sure that there is no exposed adhesive material between the
labels. Exposed areas can cause labels to peel off during printing,
which can cause paper jams. Exposed adhesive can also cause
damage to printer components.
- Do not feed a sheet of labels through the printer more than once.
The adhesive backing is designed for one pass through the printer.
- Do not use labels that are separating from the backing sheet or are
wrinkled, bubbled, or otherwise damaged.
• If the print density of your page is very high, light paper stock may
curl slightly due to the large amount of toner. To print dense graphics,
try printing on heavier stock.
• Do not use paper that is thicker than the specifications as it may
damage the toner cartridge.
5.8
Printing

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